On the agenda: Miami meeting — flock camera (Mar 3)
Past ⚠ Agenda Watch Miami, Oklahoma · Tuesday, March 3, 2026 — 7 months ago
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The published agenda for the March 3, 2026 meeting contains: "flock camera". The meeting has passed. The agenda stays here as a permanent public record.
Check the agenda document for the meeting time.
The agenda, word for word
Government public record — the full text of the published document, archived August 21, 2026. Gold highlighting of key terms is ours, not the original’s. Read the original document ↗
Miami City Council Regular Meeting
MEETING DATE:
March 3, 2026
AGENDA TITLE:
Claims List
PRESENTER:
City Council
BACKGROUND:
STAFFS RECOMMENDATION:
ATTACHMENT(S):
3.3.26 City.pdf
4
CITY - PURCHASE ORDERS PRESENTED
VENDOR
DATE 3.3.26
DESCRIPTION
COURT
ADMIRAL EXPRESS
PAPER
TOTAL
$
41.57
$
41.57
POLICE DEPARTMENT
FUELMAN
FUEL USAGE 2.2.26 - 2.8.26
$
662.71
FUELMAN
FUEL USAGE 2.9.26 - 2.15.26
$
750.78
FUELMAN
FUEL USAGE 2.16.26 - 2.22.26
$
799.65
ADMIRAL EXPRESS
PAPER
$
124.71
FIRST RESPONDER
MEDAL OF HONOR - PO #26-00729
$
567.98
$
2,905.83
TOTAL
FIRE DEPARTMENT
FUELMAN
FUEL USAGE 2.2.26 - 2.8.26
$
270.19
FUELMAN
FUEL USAGE 2.9.26 - 2.15.26
$
323.14
FUELMAN
FUEL USAGE 2.16.26 - 2.22.26
$
419.06
KATNER MILLS
BATTERY
$
148.93
KATNER MILLS
ANTIFREEZE
$
38.97
ACE HARDWARE
LIGHT BULBS
$
16.99
ACE HARDWARE
SPRAYER
$
9.18
OTA PIKEPASS
TOLL CHARGES - JANUARY
$
44.16
OSDH
EMS LICENSE - A SNELL
$
85.00
HARBOR FREIGHT
FLOOR FAN
$
82.10
HARBOR FREIGHT
CREDIT
$
(7.12)
CONRAD FIRE EQUIPMENT
GAUGES - PO #26-00744
TOTAL
$
1,132.62
$
2,563.22
EMERGENCY MANAGEMENT
JOE GODDARD ENTPRISES
SIREN WORK & SITE WORK - PO #26-00812
TOTAL
$
2,450.00
$
2,450.00
CODE COMPLIANCE
FUELMAN
FUEL USAGE 2.2.26 - 2.8.26
$
80.66
FUELMAN
FUEL USAGE 2.9.26 - 2.15.26
$
77.69
FUELMAN
FUEL USAGE 2.16.26 - 2.22.26
$
30.32
KATNER MILLS
WATER PUMP & EXTENDED LIFE
$
124.46
KATNER MILLS
V - BELT
$
34.99
LAMBERT TRACTOR
SPINDLE ASSEMBLY
$
185.17
$
533.29
$
50.00
$
50.00
TOTAL
RISK MANAGEMENT
NORTHEAST TECH
TOTAL
HAZARD COMMUNICATIONS SAFETY TRAINING
5
STREET DEPARTMENT
FUELMAN
FUEL USAGE 2.2.26 - 2.8.26
$
616.13
FUELMAN
FUEL USAGE 2.9.26 - 2.15.26
$
806.01
FUELMAN
FUEL USAGE 2.16.26 - 2.22.26
$
231.34
KATNER MILLS
OIL & GASKET MAKER
$
61.97
KATNER MILLS
BRAKE HOSE & BRAKE FLUID
$
50.65
O'REILLY AUTO
HEX NUT
$
4.99
O'REILLY AUTO
SPINDLE SOCKET
$
24.99
O'REILLY AUTO
DEF, MINI LAMP & BLUEDEF
$
274.07
HILLBILLY PUMPING
PORTABLE TOILET - FEBRUARY
$
105.00
INTERSTATE BILLING
PARTS
$
398.97
MIAMI INDUSTRIAL SUPPLY
FEMAL & MALE FLAT FACES
$
96.76
B & L WATERWORKS
ADAPTERS
$
31.11
HENRY'S WELDING
PRO STAR SPOOL & CONTACT TIPS
$
152.12
ACE HARDWARE
BIG GAP
$
7.99
AXLE SURGEON OF OK
LABOR - PO #26-00758
$
1,750.00
KATNER MILLS
HYD PUMP - PO #26-00763
$
805.00
$
5,417.10
TOTAL
CEMETERY
FUELMAN
FUEL USAGE 2.16.26 - 2.22.26
$
203.52
ADMIRAL EXPRESS
PAPER
$
11.92
STRIMPLE OUTDOOR
BLADES, FILTERS & LABOR
$
284.33
$
499.77
TOTAL
MUNICIPAL BUILDING (FACILITIES)
FUELMAN
FUEL USAGE 2.2.26 - 2.8.26
$
43.14
FUELMAN
FUEL USAGE 2.16.26 - 2.22.26
$
41.89
ADMIRAL EXPRESS
PAPER
$
11.87
ACE HARDWARE
PRIMER & ROLLER
$
43.98
JAMES RIVER MECHANICAL
REPLACE COMPRESSOR - PO #26-00816
$
8,639.97
MCINTOSH
LABOR - PO #26-00809
$
1,289.18
$
10,070.03
FUEL USAGE 2.2.26 - 2.8.26
$
103.30
ADMIRAL EXPRESS
PAPER
$
11.87
BEEHLER & WRIGHT LOCKSHOP
SERVICE CALL & LABOR
$
80.00
PAYHUB
DEVICE FEE - DECEMBER
$
10.00
PAYHUB
DEVICE FEE - JANUARY
$
10.00
RYNO DRAIN & PLUMBING
LABOR & MATERIAL
$
314.00
$
529.17
TOTAL
SPORTS ACTIVITIES
FUELMAN
TOTAL
6
SWIMMING POOL
ADMIRAL EXPRESS
PAPER
TOTAL
$
11.87
$
11.87
ANIMAL CONTROL
FUELMAN
FUEL USAGE 2.16.26 - 2.22.26
$
44.36
ADMIRAL EXPRESS
PAPER
$
11.87
$
56.23
TOTAL
PARKS
FUELMAN
FUEL USAGE 2.2.26 - 2.8.26
$
217.43
FUELMAN
FUEL USAGE 2.9.26 - 2.15.26
$
137.17
FUELMAN
FUEL USAGE 2.16.26 - 2.22.26
$
299.90
ADMIRAL EXPRESS
PAPER
$
11.87
ACE HARDWARE
STIHL PARTS
$
16.00
ACE HARDWARE
ENGINE OIL
$
54.95
$
737.32
TOTAL
LIBRARY
MIDWEST TAPE
DVD'S
$
186.86
HUGO'S INDUSTRIAL SUPPLY
TISSUE, TOWELS & DISINFECTANT
$
215.80
ENVISIONWARE
FLAT RATE PRO SERVICES - PO #26-00804
$
3,825.00
NICK BEERY
TAX INCENTIVE - FEBRUARY - PO #26-00784
$
529.71
MCINTOSH
LABOR - PO #26-00809
$
1,100.00
$
5,857.37
TOTAL
GENERAL GOVERNMENT
ADMIRAL EXPRESS
PAPER
$
124.71
OTTAWA COUNTY CLERK
ADVERTISING & PRINTING
$
36.00
OTTAWA COUNTY CLERK
ADVERTISING & PRINTING
$
44.00
MIAMI NEWS RECORD
LEGAL PUBLICATIONS
$
49.88
MIAMI NEWS RECORD
LEGAL PUBLICATIONS
$
41.74
CRAWFORD & ASSOCIATES
PRO SERVICES THROUGH 2.15.26 - PO #26-00224
$
11,137.50
$
11,433.83
TOTAL
HUMAN RESOURCES
ADMIRAL EXPRESS
PAPER
$
282.34
TYLER CLINE
PER DIEM - PO #26-00674
$
241.00
$
523.34
TOTAL
WORKERS COMPENSATION
CONSOLIDATED BENEFITS
SERVICE FEES MONTH - PO #
$
1,500.00
OKLAHOMA TAX COMMISSION
EMPLOYERS QRTLY CONTRIBUTION REPORT (ESTIMATE)
$
5,000.00
$
6,500.00
TOTAL
7
STREET & ALLEY
KEMP STONE
BASE ROCK - PO #26-00414
$
1,038.32
TORRES CONCRETE
CONCRETE LABOR - PO #26-00470
$
3,428.75
NEO CONCRETE
CONCRETE - PO #26-00279
$
1,530.00
NATIONAL SIGN COMPANY
SIGNAGE - PO #26-00718
$
1,430.75
$
7,427.82
TOTAL
STREET & STADIUM
KEMP STONE
BASE ROCK - PO #26-00414
$
235.36
BANK OF OKLAHOMA
BOND PAYMENT - MONTH - PO # 26-00499
$
82,235.83
$
82,471.19
35,000.00
TOTAL
INSURANCE FUND
POINT C
EMPLOYEE HEALTH INSURANCE (ESTIMATE)
$
MUTUAL OF OMAHA
EMPLOYEE LIFE INSURANCE (ESTIMATE)
$
3,400.00
NFP CORPORATE SERVICES
BROKER SERVICES (ESTIMATE)
$
4,500.00
$
42,900.00
TOTAL
CAPITAL IMPROVEMENT - FIRE
US BANCORP
TANKER & PUMPER LEASES - PO # 25-00022
$
7,900.51
AIR WISE HEATING & AIR
HEATING KIT & LABOR - PO #26-00761
$
7,681.00
$
15,581.51
$
936.27
$
936.27
$
1,205.22
$
1,205.22
$
6,462.00
$
6,462.00
TOTAL
CAPITAL IMPROVEMENT - CODE COMPLIANCE
ARVEST EQUIPMENT FINANCE
2023 FORD EXPLORER
TOTAL
CAPITAL IMPROVEMENTS - CEMETERY
ARVEST EQUIPMENT FINANCE
2022 CATEPILLAR 303.5
TOTAL
CAPITAL IMPROVEMENTS - AIRPORT
STRIMPLE OUTDOOR
ZERO TURN MOWER - PO #26-00743
TOTAL
CAPITAL IMPROVEMENTS - FACILITIES
LOCKE SUPPLY
BRASS NIPPLES
$
8.99
LOCKE SUPPLY
SHOWER - PO #26-00760
$
726.63
ALLEN SIGN
ACRYLIC SIGN - FORMER MAIN ATT- PO #26-00779
$
4,800.00
NEO CONCRETE
CONCRETE - PO #26-00782
$
4,262.50
ACCURATE FIRE
FIRE EXTINGUISHER W/ WALL BRACKET - PO #26-00754
$
642.73
HK ELECTRIC
LABOR - PO #26-00746
$
3,885.00
AIR WISE HEATING & AIR
3 UNITS & LABOR - PO #26-00762
$
6,900.00
$
21,225.85
TOTAL
8
COUNTY FIRE
AVC
MONITOR - PO #26-00590 - COUNTY PO 2558
$
2,340.00
MES
THERMAL IMAGER - PO #26-00693 - COUNTY PO 2936
$
1,150.99
WELCH STATE BANK
2023 FORD F-150 LEASE PAYMENT CO PO 4588 - PO # 25-00073
$
1,376.74
$
4,867.73
TOTAL
GRANTS / DONATIONS - LIBRARY
OK CORRECTIONAL INDUST
OFFICE TABLES
$
351.00
NTHS WELLNESS CENTER
WATER AEROBICS
$
400.00
PERMACARD
PERMACARD CARD & KEYTAG - PO #26-00649
$
1,269.74
RICK PULLEY
SELF DEFENSE CLASSES - PO #26-00495
$
750.00
LAKELAND OFFICE
FORMAX FOLDER - PO #26-00613
$
980.00
$
3,750.74
TOTAL
MCVB
FUELMAN
FUEL USAGE 2.9.26 - 2.15.26
$
47.03
OTRD
BROCHURE - MIAMI VISITOR GUIDE
$
149.76
$
196.79
$
6,325.00
$
6,325.00
TOTAL
SENIOR CENTER
LOCKE SUPPLY
LED LIGHTS - PO #26-00798
TOTAL
AIRPORT
FUELMAN
FUEL USAGE 2.16.26 - 2.22.26
$
10.99
HUGO'S INDUSTRIAL SUPPLY
PURELL
$
20.00
MULTISERVICE
CREDIT CARD FEES - JANUARY
$
7.33
MULTISERVICE
DEVICE FEES - JANUARY
$
20.00
PAYMETECH
CREDIT CARD FEES - JANUARY
$
120.75
KATNER MILLS
POWER DOOR LOCK
$
168.89
KATNER MILLS
FILTERS & OIL
$
38.86
ACE HARDWARE
GAUGE
$
22.98
$
409.80
$
500.00
$
500.00
TOTAL
OFF-CYCLE CHECKS/DRAFTS
MATTHEW HAMES
DEPOSIT REFUND
TOTAL
CITY OF MIAMI
SALARIES & BENEFITS - 2.5.26
$ 333,076.34
CITY OF MIAMI
SALARIES & BENEFITS - 2.19.26
$ 311,933.20
TOTAL GENERAL FUND
$
TOTAL OTHER FUNDS
$ 200,259.92
43,679.94
TOTAL GOVERNMENTAL FUNDS
$ 889,449.40
9
Miami City Council Regular Meeting
MEETING DATE:
March 3, 2026
AGENDA TITLE:
Minutes: February 17, 2026 (Regular Meeting)
PRESENTER:
City Council
BACKGROUND:
STAFFS RECOMMENDATION:
Staff recommends approval if there are no changes that need to be made.
ATTACHMENT(S):
02172026 Council Minutes.docx
10
THE MAYOR AND THE CITY COUNCIL MET IN REGULAR SESSION ON FEBRUARY 17, 2026, IN THE MIAMI
CIVIC CENTER COUNCIL CHAMBERS AT 5:30PM WITH THE FOLLOWING MEMBERS PRESENT:
Bless Parker, Mayor (Absent)
Brian Estep, Councilmember Ward 1
Kevin Dunkel, Councilmember Ward 2
Kyla Jones, Councilmember Ward 3
Haleigh Barnes, Councilmember Ward 4
Tyler Cline, City Manager (Absent)
Misty Barnes, City Attorney
Melissa Moore, City Clerk
Kevin Browning, Chief Operating Officer
The agenda for the meeting was displayed in the main lobby of the Miami Civic Center and by posting on
www.miamiokla.net starting at 2:00PM on February 12, 2026, pursuant to 25 O.S §311(9) (a) and (b).
THE COUNCIL MAY TAKE ANY OF THE FOLLOWING ACTIONS: DISCUSS, CONSIDER AND VOTE FOR
APPROVAL, ACCEPTANCE, REJECTION, AMENDMENT AND/OR POSTPONEMENT OF ANY ITEM LISTED IN
THIS AGENDA:
1. Call to Order
Mayor Pro Tem Estep called the meeting to order at 5:32PM.
2. Public Input and Unscheduled Personal Appearances
None.
3. Discussion and Possible Action Items
A. Claims List
Councilmember Dunkel made a motion to approve the claims. The motion was seconded by
Councilmember Jones. The Council was polled with the following results:
Dunkel, Aye
Jones, Aye
Barnes, Aye
Estep, Aye
Parker, Absent
Mayor Pro Tem Estep declared the motion carried.
B. Minutes: February 03, 2026 (Regular Meeting)
Councilmember Dunkel made a motion to approve the minutes of the February 03, 2026, regular
meeting. The motion was seconded by Councilmember Barnes. The Council was polled with the
following results:
Dunkel, Aye
Barnes, Aye
Jones, Aye
Estep, Aye
Parker, Absent
Mayor Pro Tem Estep declared the motion carried.
C. Ordinance 2026-06 for the Rezoning of Certain Property Located at 1700 B NW, Lot 7, Block 5,
Interurban View Addition Within the Planning Area for the City of Miami, OK From RS-5 (Residential
Single Family) to RM-1 (Residential Multi-Family) as Recommended by the City Zoning & Planning
Commission
City Council
Page 1 of 13
February 17, 2026
11
Travis Jones explained that the owners are requesting that the property located at 1700 B NW be
rezoned from Residential Single Family to Residential Multi-Family. There will be two (2) separate
houses with two (2) separate meters for utilities.
Councilmember Dunkel made a motion to approve Ordinance 2026-06 for the Rezoning of Certain
Property Located at 1700 B NW, Lot 7, Block 5, Interurban View Addition Within the Planning Area for
the City of Miami, OK From RS-5 (Residential Single Family) to RM-1 (Residential Multi-Family) as
Recommended by the City Zoning & Planning Commission. The motion was seconded by
Councilmember Jones. The Council was polled with the following results:
Dunkel, Aye
Jones, Aye
Barnes, Aye
Estep, Aye
Parker, Absent
Mayor Pro Tem Estep declared the motion carried.
D. Ordinance 2026-07 for the Rezoning of Certain Property Located at 823 H NW, Lot 3, North 45 ft Lot
4, Block 6, Johnson Addition Within the Planning Area for the City of Miami, OK From RS-5
(Residential Single Family) to RM-2 (Residential Multi-Family) as Recommended by the City Zoning &
Planning Commission
Travis Jones explained that the owners are requesting that the property located at 823 H NW be
rezoned from Residential Single Family to Residential Multi-Family. The owners have demolished the
existing structure. The owners plan to build a triplex.
Councilmember Jones made a motion to approve Ordinance 2026-07 for the Rezoning of Certain
Property Located at 823 H NW, Lot 3, North 45 ft Lot 4, Block 6, Johnson Addition Within the Planning
Area for the City of Miami, OK From RS-5 (Residential Single Family) to RM-2 (Residential Multi-Family)
as Recommended by the City Zoning & Planning Commission. The motion was seconded by
Councilmember Dunkel. The Council was polled with the following results:
Jones, Aye
Dunkel, Aye
Barnes, Aye
Estep, Aye
Parker, Absent
Mayor Pro Tem Estep declared the motion carried.
E. Contract for the Miami Regional Airport QT Pod M4000 Self Serve Fueling Terminal
Travis Jones explained that this contract is for the self-serve fueling station at the airport. The current
fueling station is approximately ten (10) years old.
The representative explained that the terminal is web-based and accepts credit card payments for fuel.
The company is in Bartlesville, OK which will provide improved customer service. The cost is
approximately twenty-two thousand one hundred twenty-four dollars ($22,124.000) which was less
than the cost of fuelmaster. There is a sixteen dollar ($16.00) a month charge for the credit card
network. The airport board recommended approval of this contract.
Councilmember Jones made a motion to approve the contract for the Miami Regional Airport QT Pod
M4000 self serve fueling terminal. The motion was seconded by Councilmember Barnes. The Council
was polled with the following results:
Jones, Aye
City Council
Barnes, Aye
Dunkel, Abstain
Page 2 of 13
Estep, Aye
Parker, Absent
February 17, 2026
12
Mayor Pro Tem Estep declared the motion carried.
F. BOLT Fiber Agreement for Internet Services and Extreme Cloud IQ Services at the Miami Public
Library, Paid for by E-Rate Funding, Authorize the City Manager to Sign
Callie Cortner explained that this is an annual agreement and is paid for by the E-Rate program. Extreme
Cloud IQ provides the staff with data on usage of the internet at the library.
Councilmember Jones made a motion to approve the BOLT Fiber agreement for internet services and
Extreme Cloud IQ services at the Miami Public Library, paid for by E-Rate funding, authorize the City
Manager to sign. The motion was seconded by Councilmember Dunkel. The Council was polled with the
following results:
Jones, Aye
Dunkel, Aye
Barnes, Abstain
Estep, Aye
Parker, Absent
Mayor Pro Tem Estep declared the motion carried.
G. Vote on the new Logo for the Emergency Management Department
Glenda Longan explained that the logo could be used on the emergency management department
vehicle and on the Facebook page. Councilmember Barnes provided feedback regarding the logo.
Councilmember Jones made a motion to approve the new logo for the Emergency Management
Department. The motion was seconded by Mayor Pro Tem Estep. The Council was polled with the
following results:
Jones, Aye
Estep, Aye
Dunkel, Aye
Barnes, Nay
Parker, Absent
Mayor Pro Tem Estep declared the motion carried.
4. Other New Business, if any, Which has Arisen Since the Posting of the Agenda and Could not Have
Been Anticipated Prior to the Time of Posting (25 O.S. § 311(9)). This Agenda Item Could Include Possible
Action Items
None.
5. Staff Reports (Written Report Included in Packet, if Available Staff is Present for Questions)
A. Report on City Manager Budget Amendments
None.
B. Convention & Visitors Bureau and Tourism Report for February 2026
Councilmember Jones expressed her appreciation to Trinda for the excellent job she is doing.
6. Mayor and Council Community Announcements
Mayor Pro Tem Estep announced that Mayor Parker is in San Antonio at a conference to recruit new
businesses to Miami.
7. City Manager’s Communications
None.
City Council
Page 3 of 13
February 17, 2026
13
8. Adjournment
Councilmember Dunkel made a motion to adjourn. Councilmember Barnes made the second. The Council
was polled with the following results:
Dunkel, Aye
Barnes, Aye
Jones, Aye
Estep, Aye
Parker, Absent
Mayor Pro Tem Estep declared the meeting adjourned at 5:52PM.
_______________________
Councilmember Barnes
_______________________
Councilmember Jones
_______________________
Councilmember Dunkel
_______________________
Councilmember Estep
_______________________
Mayor Bless Parker
ATTEST: ______________________
Melissa Moore, City Clerk
CITY - PURCHASE ORDERS PRESENTED
VENDOR
LEGAL SERVICES
DEPT. OF PUBLIC UTILITIES
DATE 2.17.26
DESCRIPTION
POSTAGE - JANUARY
TOTAL
COURT
DEPT. OF PUBLIC UTILITIES
POSTAGE - JANUARY
TOTAL
$
2.17
$
2.17
$
14.06
$
14.06
POLICE DEPARTMENT
FUELMAN
DEPT. OF PUBLIC UTILITIES
FUEL USAGE 1.26.26 - 2.1.26
POSTAGE - JANUARY
$
640.76
$
7.45
KATNER MILLS
CONNECTOR & BASE RELAY
$
31.02
KATNER MILLS
BELT ASSEMBLY
$
180.96
KATNER MILLS
BRAKE FLUID
$
40.00
WORKINF HANDS CAR WASH
CAR WASHES - JANUARY
$
316.50
City Council
Page 4 of 13
February 17, 2026
14
O'REILLY AUTO
WIPER BLADES
$
45.88
TRANSUNION
BACKGROUND CHECK - JANUARY
$
185.55
MODERN MARKETING
STICKERS - PO #26-00659
$
18.00
GOODYEAR AUTO
TIRES - PO #26-00653
$
554.00
PAYTON'S AUTOMOTIVE
LEVELING KIT - PO #26-00521
$
500.00
$
2,520.12
$
162.72
TOTAL
FIRE DEPARTMENT
FUELMAN
DEPT. OF PUBLIC UTILITIES
FUEL USAGE 1.26.26 - 2.1.26
POSTAGE - JANUARY
$
0.74
AIR WISE HEATING & AIR
LABOR & PARTS
$
280.00
O'REILLY AUTO
MASTER DISC
$
49.66
FIRST RESPONDER OUTFITTERS
NAMETAGS
$
70.87
ACE HARDWARE
RUBBER STRAPS
$
47.90
ACE HARDWARE
HOSES
$
27.97
KATNER MILLS
THERMOSTAT, EXTENDED LIFE HOSE CLAMP
$
113.53
KATNER MILLS
RADIATOR HOSE & THERMOSTAT HOUSING
$
171.98
KATNER MILLS
BATTERY
$
297.86
STERICYCLE
MONTHLY SUBSCRIPTION - FEBRUARY
$
182.18
WORKING HANDS CAR WASH
CAR WASHES - JANUARY
$
11.00
LIFE ASSIST
AIRWAY KITS
$
47.25
$
1,463.66
$
21.42
$
21.42
$
3.85
$
3.85
TOTAL
EMERGENCY MANAGEMENT
FUELMAN
FUEL USAGE 1.26.26 - 2.1.26
TOTAL
POLICE COMMUNICATION
DEPT. OF PUBLIC UTILITIES
POSTAGE - JANUARY
TOTAL
CODE COMPLIANCE
FUELMAN
DEPT. OF PUBLIC UTILITIES
FUEL USAGE 1.26.26 - 2.1.26
POSTAGE - JANUARY
$
37.70
$
241.90
OK UNIFORM BUILDING CODE
STATE PERMIT FEE - JANUARY
$
232.00
$
511.60
$
1,365.98
$
1,365.98
$
644.89
TOTAL
RISK MANAGEMENT
TRAVELERS
DEDUCTIBLE - PO #26-00
TOTAL
STREET DEPARTMENT
FUELMAN
City Council
FUEL USAGE 1.26.26 - 2.1.26
Page 5 of 13
February 17, 2026
15
ACE HARDWARE
SLIP CLEVIS
$
23.98
ACE HARDWARE
HAMMER & FASTENERS
$
71.78
ACE HARDWARE
SHOVEL & FASTENERS
$
34.48
WORKING HANDS CAR WASH
CAR WASHES - JANUARY
$
53.25
OTA PIKE PASS
TOLL CHARGES - JANUARY
$
10.68
KATNER MILLS
DOOR HANDLE
$
46.99
KATNER MILLS
OIL & FILTERS
$
182.70
KATNER MILLS
EXTENDED LIFE
$
86.94
$
1,155.69
TOTAL
MUNICIPAL BUILDING (FACILITIES)
KONE
ELEVATOR MAINTENANCE - JANUARY
$
185.50
ACE HARDWARE
COMPOUND PLUS
$
24.99
HUGO'S INDUSTRIAL SUPPLY
ROLL TOWELS & TRASH BAGS
$
254.61
HUGO'S INDUSTRIAL SUPPLY
SOAP
$
97.56
JAMES RIVER MECHANICAL
LABOR - PO #26-00700
$
622.50
$
1,185.16
$
23.98
$
23.98
$
12.56
$
12.56
TOTAL
SPORTS ACTIVITIES
ACE HARDWARE
HAMMER BITS
TOTAL
ANIMAL CONTROL
OTA PIKE PASS
TOLL CHARGES - JANUARY
TOTAL
PARKS
FUELMAN
FUEL USAGE 1.26.26 - 2.1.26
$
115.49
ACE HARDWARE
MINERAL SPIRITS & WIRE CUP
$
33.17
ACE HARDWARE
OIL
$
19.99
HUGO'S INDUSTRIAL SUPPLY
TRASH BAGS, ZEP ERASE & CLEANER
$
323.58
WORKING HANDS CAR WASH
CAR WASHES - JANUARY
$
9.25
$
501.48
TOTAL
LIBRARY
KONE
ELEVATOR MAINTENANCE - JANUARY
$
185.50
ZOOBEAN
BEANSTACK PLUS - PO #26-00728
$
1,096.99
$
1,282.49
TOTAL
GENERAL GOVERNMENT
DEPT. OF PUBLIC UTILITIES
POSTAGE - CITY CLERK - JANUARY
$
7.65
DEPT. OF PUBLIC UTILITIES
POSTAGE - GENERAL GOV - JANUARY
$
415.10
MIAMI NEWS RECORD
LEGAL PUBLICATIONS
$
87.32
City Council
Page 6 of 13
February 17, 2026
16
JOHN RODGERS
MARKETING PRO SERVICES - PO #26-00703
BARRY LINDUFF
MARKETING PRO SERVICES - PO #26-00704
$
2,499.00
CRAWFORD & ASSOCIATES
PREP OF ANNUAL FINANCIAL - PO #26-00224
$
8,232.50
ZANEVAN ENGINEERING
TAP SIDEWALKS - PO #26-00733
$
4,046.00
TOTAL
HUMAN RESOURCES
DEPT. OF PUBLIC UTILITIES
$
2,499.00
$ 17,786.57
POSTAGE - JANUARY
$
10.04
QUEST DIAGNOSTICS
PRE EMPLOY DRUG TESTING - DECEMBER
$
200.30
QUEST DIAGNOSTICS
PRE EMPLOY DRUG TESTING - JANUARY
$
173.20
INVESTIGATIVE CONCEPTS
BACKGROUND CHECKS
$
529.70
THOMAS HOFFMAN
PSYCHOLOGICAL ASSESSMENT - B KRAUSE
PSYCHOLOGICAL ASSESSMENT - J
WHITTEAKER
$
150.00
$
150.00
$
1,213.24
$
4,826.80
$
4,826.80
THOMAS HOFFMAN
TOTAL
STREET / ALLY
KEMP STONE
BASE ROCK - PO #26-00414
TOTAL
CAPITAL IMPROVEMENT - POLICE
FIRST NATIONAL BANK
2023 RAM 1500 CREW CAB
$
1,433.18
FIRST NATIONAL BANK
2023 RAM 1500 CREW CAB
$
1,434.50
FIRST NATIONAL BANK
2023 FORD EXPLORER UNIT # P2303
$
1,979.88
FIRST NATIONAL BANK
2023 FORD EXPLORER UNIT # P2304
$
1,979.88
FIRST NATIONAL BANK
2023 FORD EXPLORER UNIT # P2305
TOTAL
$
1,979.88
$
8,807.32
CAPITAL IMPROVEMENT - FIRE
FIRST NATIONAL BANK
FIRE ENGINE
$ 10,811.54
FIRST NATIONAL BANK
2024 FORD F-250
$
1,907.81
BANK OF GRAND LAKE
2024 BRUSH TRUCK
$
1,546.74
TOTAL
$ 14,266.09
CAPITAL IMPROVEMENT - STREETS
BANK OF GRAND LAKE
2024 STREET SWEEPER
$
6,162.46
BANK OF GRAND LAKE
2024 FORD F-250
$
1,884.11
$
8,046.57
TOTAL
CAPITAL IMPROVEMENT FACILITIES
LOCKE SUPPLY
ENHANCED 1000' CABLE
$
320.60
LOCKE SUPPLY
PLUGS, CONDUITS & RECEPTACLES
$
436.56
WES
CONTACTORS
$
176.11
City Council
Page 7 of 13
February 17, 2026
17
LOCKE SUPPLY
PIPES, BALL VALVES & NIPPLES - PO #26-00720
$
1,162.42
HK ELECTRIC
LABOR - PO #26-00709
$
3,990.00
$
6,085.69
TOTAL
CAPITAL IMPROVEMENTS - PARKS
FIRST NATIONAL BANK
JD TRACTOR W/BOOM MOWER
$
3,299.33
FIRST NATIONAL BANK
2023 DODGE RAM 2500 CREW CAB
$
1,614.48
$
4,913.81
TOTAL
DEMOLITION FUND
SCOTT CONSTRUCTION
DEMO - 2216 M ST SW - PO #26-00583
TOTAL
$ 35,288.00
$ 35,288.00
GRANTS / DONATIONS - LIBRARY
RICK PULLEY
SELF DEFENSE TEEN CLASS - PO #26-00495
TOTAL
$
1,020.00
$
1,020.00
MCVB
$
4.44
DEPT. OF PUBLIC UTILITIES
POSTAGE - JANUARY
FIRST NATIONAL BANK
CREDIT CARD FEES - OCTOBER
$
22.65
FIRST NATIONAL BANK
CREDIT CARD FEES - NOVEMBER
$
17.75
$
44.84
TOTAL
SENIOR CENTER
DOC SERVICES
MEAL REIMBURSEMENTS - JANUARY
$
300.00
OK CORRECTIONAL INDUST
REFURB CHAIRS - PO #26-00310
$
344.00
$
644.00
$
1,470.00
$
1,470.00
35.35
TOTAL
POLICE FUND
MODERN MARKETING
STICKERS - PO #26-00659
TOTAL
AIRPORT
FUELMAN
DEPT. OF PUBLIC UTILITIES
FUEL USAGE 1.26.26 - 2.1.26
POSTAGE - JANUARY
$
$
18.50
MULTISERVICE
CREDIT CARD FEES - DECEMBER
$
208.80
MULTISERVICE
DEVICE FEES - DECEMBER
$
20.00
PAYMETECH
CREDIT CARD FEES - DECEMBER
$
96.62
PDI
SPG PACKAGE
$
47.74
HUGO'S INDUSTRIAL
PAPER TOWELS & SOAP
$
133.47
$
560.48
TOTAL
City Council
Page 8 of 13
February 17, 2026
18
OFF-CYCLE CHECKS/DRAFTS
OTTAWA COUNTY CLERK
LIEN RELEASES
$
198.00
PARADIGM LIAISON
DEPOSIT REFUND
$
500.00
$
698.00
TOTAL
BANK OF AMERICA
CREDIT CARD CHARGES - 1.3.26 - 1.15.26
$ 15,839.20
TOTAL GENERAL FUND
$ 29,064.03
TOTAL OTHER FUNDS
$ 85,973.60
TOTAL GOVERNMENTAL FUNDS
$ 131,574.83
CITY OF MIAMI CREDIT CARD CLAIMS
JANUARY 3, 2026 – JANUARY 15, 2026
LEGAL DEPARTMENT
ODCR - JAN 26 SUB
TOTAL
$55.00
FIRE DEPARTMENT
GUARDIANS - TRAINING - HICKEY
BASIC FTO CERTIFICATION - GIBSON
AMAZON - CALENDAR
ACE HDWE - HOSES
ACE HDWE - STIHL
ACE HDWE - HINGE, NUTS & BOLTS
ACE HDWE - RVT'S
MYOUTDOORTV - SUBSCRIPTION
TOTAL
$28.52
$425.00
$27.21
$68.97
$8.00
$7.47
$14.58
$9.99
EMERGENCY MANAGEMENT
AMAZON-SPEAKERPHONE
TOTAL
$179.00
TELECOMMUNICATIONS
APCO INTERNATIONAL - TRAINING D UNTEREKER
TOTAL
$525.00
CODE COMPLIANCE
LAMBERT TRACTOR-DIPSTICK
WAL-MART - ANTIFREEZE
ACE HDWE-TRIMMERHEAD,OIL
TOTAL
$15.45
$12.25
$53.98
City Council
$55.00
$589.74
$179.00
$525.00
$81.68
Page 9 of 13
February 17, 2026
19
RISK MANAGEMENT
GORILLA MOBILE DETAIL - VAN DETAIL
TOTAL
$145.00
STREET DEPARTMENT
HARBOR FREIGHT TOOLS3093 - BIT SET
MHC - DEF FILTER CLEANED
ACE HDWE - POWR HAMMER
ACE HDWE - TRASH CAN, TAPE MEASURES
ACE HDWE - FLOOR BRUSH & EXTENSION WAND
ACE HDWE - TRI WALL MOUNT
ACE HDWE - CABLETIE
ACE HDWE - PAPER KEY TAGS
WM - BOTTLED WATER
CLEAN UNIFORM CO - DEC - ST
TOTAL
$99.99
$250.00
$11.99
$128.69
$38.98
$89.99
$9.99
$19.98
$262.56
$167.40
CEMETERY
ACE - BATTERY
TRCTR SUP - VALVE,CAP
TRCTR SUP-HARNESS,HOSE
CLEAN UNIFORM CO - DEC - CEM
SPARKLIGHT - MONTHLY SERVICE 1.1.26 - 1.31.26
ICCFA - MEMBERSHIP
TOTAL
$129.00
$72.41
$62.95
$63.25
$117.50
$110.00
FACILITIES
LOCKE - VOLT TESTER
AMZN - LOCKOUT KIT
ACE -GRND WHL, BLADES
AMZN - LEAF VAC BAG
LOCKE - BRKR,CPLG,CONN
SHWN WMS - PAINT
LOCKE - CREDIT
LOCKE-FLUSH VALVE
ACE HDWE - DOOR CLOSERS
LOCKE - FLUSH VALVE
SHWN WMS - PAINT
LOCKE - PLEATED FILTERS
KTNR MLS - GASKET
CLEAN UNIFORM CO - DEC - FAC
TOTAL
$25.75
$58.89
$41.96
$266.31
$130.65
$57.54
($70.71)
$55.82
$44.99
$70.71
$52.95
$59.64
$12.49
$44.85
$145.00
$555.11
$851.84
SPORTS
ACE - ROLLERS, LINERS
ACE - PAINT SUPPLIES
ACE - FELT CIRCLES
LOCKE - TOILET, SUPS
LOCKE - FLANGE, BOLTS
CLEAN UNIFORM CO - DEC - SPORTS
City Council
$1,079.57
$174.52
$14.58
$29.94
$123.55
$10.40
$31.36
Page 10 of 13
February 17, 2026
20
STATEFOODSAFETY-PRMT
TOTAL
$10.99
$395.34
ANIMAL CONTROL
O'REILLY - CREDIT
O'REILLY - BATTERY & CORE
SAMS-CLEANING SUPS
CLEAN UNIFORM CO - DEC - ANIMAL
TOTAL
($22.00)
$173.61
$422.67
$22.20
PARKS
HRBR FRT - MOUNT, RATCT
ACE - CUTOFF WHEEL, BLADE
KTNR MLS - DIST CAP, RTR
KTNR MLS - THERMOSTAT
CLEAN UNIFORM CO - DEC - PARKS
TOTAL
$67.95
$58.76
$56.12
$40.97
$141.19
LIBRARY
AMAZON - CALENDARS
LOCKE - CAN LIGHTS
LOCKE - LED LIGHT
JR LIBRARY GUILD - YOU BOOKS
AMAZON - BOOKSADULT
AMAZON - BOOK ADULT
AMAZON TEEN BOOKS
INGRAM - ADULT BOOK ORDER
INGRAM - TEEN BOOK ORDER
USPS - MAIL
OK LIBRARY ASSOC.- MEMBERSHIP
AMAZON GRAD ARCH
FRIENDSHIP HOUSE - VASES
WALMART EX.- FURIT, TEA & CHEESE TRAY
HARPS - CAKE EXCEL GRADUATION
AMAZON - YOUTH PROGRAM
TOTAL
$12.84
$92.40
$15.40
$2.05
$30.74
$9.74
$24.19
$452.32
$45.68
$52.43
$114.00
$79.99
$28.00
$41.81
$11.99
$39.31
GENERAL GOVERNMENT
AMAZON-PHOTO STORAGE BOX
OFFICE DEPOT-LEGAL SHEET PROTECTORS
TOTAL
$36.99
$64.36
HUMAN RESOURCES
DONUT PALACE - DONUTS
WM SUPERCENTER - CHOCOLATE MILK
TOTAL
$44.00
$3.93
WORKERS COMP
JACK IN THE BOX - LUNCH FOR R HENRY & M LONGAN
TOTAL
$25.26
City Council
$596.48
$364.99
$1,052.89
$101.35
$47.93
Page 11 of 13
$25.26
February 17, 2026
21
CAPITAL IMPROVEMENT- FACILITIES
($281.96
)
$5,860.0
2
$66.22
LOCKE - CREDIT
LOCKE - GAS HEATERS
HUGHES - LUMBER
TOTAL
$5,644.28
MCVB
ACTION GRAPHICS - POSTCARDS
HOMETOWN WATER - MCVB WATER SERVICE
FINE AIRPORT PARKING - PARKING
AMERICAN AIR - BAG CHECK
AMERICAN AIR - BAG CHECK
TOURISM AND RECREATION - BOOTH SPONSORSHIP
LINK MEDIA OUTDOOR - MCVB BILLBOARD
GREEN COUNTRY TOURISM - MCVB DIG ADS
GREEN COUNTRY TOURISM - MCVB DIG ADS
AMAZON - OFFICE SUPPLIES
4 ALL PROMOS - MCVB PROMO ITEMS
TOTAL
$108.14
$9.32
$45.03
$35.00
$35.00
$1,000.0
0
$321.30
$526.97
$526.51
$62.10
$335.00
$3,004.37
SENIOR CENTER
WALMART.COM - SODA & CHIPS
USPS MAIL - CENA PACKET
AMAZON - LIGHTS & DECOR
MAIN STREET CREATIVE - PAINT CLASS
TOTAL
$170.86
$2.72
$30.38
$98.75
AIRPORT
ZORO-FUEL GROUND CABLE
ACE HDWE - SPLIT BOLTS COPPER
TOTAL
$224.68
$16.98
$302.71
$241.66
MDRA - COLEMAN
LOCKE - PLEATED FILTERS
LOCKE - FILTERS
ASCAP - LICENSE FEE
SWANK MOTION PICTURES IN - OVERAGE CHARGE WONDERFUL LIFE
2025
TOTAL
TOTAL GENERAL FUND
$293.00
$1,003.76
$6,620.92
$10,222.0
4
$16,842.9
6
TOTAL OTHER FUNDS
TOTAL GOVERNMENTAL FUNDS
City Council
$86.04
$84.72
$540.00
Page 12 of 13
February 17, 2026
22
CITY
MIPFA
MCFA
MDRA
City Council
Page 13 of 13
$15,839.2
0
$0.00
$0.00
$1,003.76
February 17, 2026
23
Miami City Council Regular Meeting
MEETING DATE:
March 3, 2026
AGENDA TITLE:
Minutes: February 24, 2026 (Regular Meeting)
PRESENTER:
City Council
BACKGROUND:
STAFFS RECOMMENDATION:
Staff recommends approval if there are no changes that need to be made.
ATTACHMENT(S):
02242026 Council Minutes.docx
24
THE MAYOR AND THE CITY COUNCIL MET IN REGULAR SESSION ON FEBRUARY 24, 2026, IN THE MIAMI
CIVIC CENTER COUNCIL CHAMBERS AT 5:30PM WITH THE FOLLOWING MEMBERS PRESENT:
Bless Parker, Mayor
Brian Estep, Councilmember Ward 1
Kevin Dunkel, Councilmember Ward 2 (Absent)
Kyla Jones, Councilmember Ward 3
Haleigh Barnes, Councilmember Ward 4 (Absent)
Tyler Cline, City Manager
Misty Barnes, City Attorney
Melissa Moore, City Clerk
The agenda for the meeting was displayed in the main lobby of the Miami Civic Center and by posting on
www.miamiokla.net starting at 2:45PM on February 23, 2026, pursuant to 25 O.S §311(9) (a) and (b).
THE COUNCIL MAY TAKE ANY OF THE FOLLOWING ACTIONS: DISCUSS, CONSIDER AND VOTE FOR
APPROVAL, ACCEPTANCE, REJECTION, AMENDMENT AND/OR POSTPONEMENT OF ANY ITEM LISTED IN
THIS AGENDA:
1. Call to Order
Mayor Parker called the meeting to order at 5:35PM.
2. Discussion and Possible Action Items
A. Transfer of the Property Located at 227 B Street SE From the City to the MSUA for the Opportunity
to Sell
Kevin Browning explained that there will be a comparable market analysis completed to ensure the
properties are sold for fair market value. Tyler Cline announced that one (1) offer has already been
received.
Councilmember Estep made a motion to approve the transfer of property located at 227 B SE from the
to the MSUA. The motion was seconded by Councilmember Jones. The Trust was polled with the
following results:
Estep, Aye
Jones, Aye
Parker, Aye
Dunkel, Absent
Barnes, Absent
Mayor Parker declared the motion carried.
B. Transfer of the Property Located at 229 B Street SE From the City to the MSUA for the Opportunity
to Sell
Councilmember Estep made a motion to approve the transfer of property located at 229 B SE from the
to the MSUA. The motion was seconded by Councilmember Jones. The Trust was polled with the
following results:
Estep, Aye
Jones, Aye
Parker, Aye
Dunkel, Absent
Barnes, Absent
Mayor Parker declared the motion carried.
C. Proposals Received for the Facility at 1320 Newman Road
City Council
Page 1 of 3
February 24, 2026
25
Kevin Browning explained that this facility is zoned industrial and is set up for manufacturing. Two
proposals were received. One proposal was for a gym, and the other proposal was for a tent shop.
Browning explained that the owner of the tent shop offered lower rent but wants to complete some
improvements to the facility.
No action taken.
3. Other New Business, if any, Which has Arisen Since the Posting of the Agenda and Could not Have
Been Anticipated Prior to the Time of Posting (25 O.S. § 311(9)). This Agenda Item Could Include Possible
Action Items
None.
4. The Meeting Will be Continued From the Council Chambers and Reconvened in the Staff Room for
Purposes of the Executive Session
The Council continued the meeting from the Council Chambers at 5:39PM and reconvened in the Staff
Room for purposes of the executive session.
The City Clerk left the meeting at 5:39PM, and minutes were taken by the City Attorney
5. Executive Session in the Staff Room to Review Previous Executive Session Minutes
Mayor Parker asked Tyler Cline, Misty Barnes, and Ken Williams (Hall Estill) to remain for the executive
session.
Councilmember Jones moved to go into executive session for the reasons stated in the agenda with the
people listed above. Councilmember Estep made the second. The Trust was polled with the following
results:
Jones, Aye
Estep, Aye
Parker, Aye Dunkel, Absent
Barnes, Absent
Mayor Parker declared the Council in executive session at 5:45PM.
Mayor Parker declared the Council out of executive session at 6:42PM.
6. Executive Session in the Staff Room Pursuant to 25 O.S. 307(B)(4) for Purposes of Confidential
Communications Between the Council and its Attorney Concerning a Pending Investigation, Claim or
Action, to wit: Outside Council Review of Potential Litigation
Agenda Items 5 and 6 were discussed in the executive session.
7. The Meeting Will be Reconvened in the Staff Room After the Executive Session
The meeting reconvened in the staff room after the executive session at 6:43PM.
8. *Possible Action Item* on Matters Addressed in Executive Session Agenda Item Number 6
No action taken.
9. Adjournment
Councilmember Estep made a motion to adjourn. Councilmember Jones made the second. The Council
was polled with the following results:
City Council
Page 2 of 3
February 24, 2026
26
Estep, Aye
Jones, Aye
Parker, Aye
Dunkel, Absent
Barnes, Absent
Mayor Parker declared the meeting adjourned at 6:44PM.
_______________________
Councilmember Barnes
_______________________
Councilmember Jones
_______________________
Councilmember Dunkel
_______________________
Councilmember Estep
_______________________
Mayor Bless Parker
ATTEST: ______________________
Melissa Moore, City Clerk
City Council
Page 3 of 3
February 24, 2026
27
Miami City Council Regular Meeting
MEETING DATE:
March 3, 2026
AGENDA TITLE:
Award Broker/Agent of Record for Property and Casualty Insurance to Brown & Brown
Insurance Services
PRESENTER:
Christy Jones
BACKGROUND:
THE CITY SENT OUT RFP 25-88 ON DECEMBER 12, 2025, FOR PROPERTY AND CASUALTY INSURANCE BROKERAGE
SERVICES. BROWN & BROWN INSURANCE SERVICES WAS THE ONLY BIDDER. AFTER REVIEWING THEIR PROPOSAL,
WE HAVE ELECTED TO MAKE THEM OUR NEW BROKER OF RECORD. BROWN AND BROWN WILL ACCEPT THE
STANDARD COMMISSION RATE THAT EACH INSURER PROVIDES, IF APPLICABLE, AND CHARGE NO ADDITIONAL
FEES FOR SERVICE. NO BROKER SERVICES AGREEMENT REQUIRED AND AN ALL-INCLUSIVE APPROACH.
STAFFS RECOMMENDATION:
APPROVE BROKER/AGENT OF RECORD FOR PROPERTY AND CASUALTY INSURANCE TO BROWN & BROWN
INSURANCE SERVICES
ATTACHMENT(S):
BROWN & BROWN CERTIFICATE OF INSURANCE.pdf
BROWN & BROWN CITY OF MIAMI.pptx
BROWN & BROWN FEE PROPOSAL.pdf
BROWN & BROWN NON-COLLUSION AFFADAVIT.pdf
RFP 25-88 MNR DEC1219.pdf
RFP 25-88 NOTICE TO BIDDERS PROPERTY & CASUALTY BROKERAGE SERVICES.pdf
28
29
Insurance Broker Services
Property & Casualty
City of Miami, OK
Presented By:
Chris Floyd, CIC CRM
Vice President
Brown & Brown Insurance Services
208 N Mill St
Pryor, OK 74361
1
30
Presentation
Agenda
About Brown & Brown
1
(Company Profile)
2
Service Team
3
Capabilities Overview
4
Scope of Services
5
Fee Structure
6
Appendix
BROW N & BROW N | 2
31
1
About Brown & Brown
32
Annual Report
Website
Overview
As an insurance intermediary,
Brown & Brown specializes in
domestic and international:
• Property & Casualty
• Risk Management Consulting
1%
40B
700+
80+
Top 1% of insurance
brokerage firms in the
U.S. as ranked by
Business Insurance
Premiums placed
exceed $40B
Employs more than
23,000 teammates in
500+ locations
Providing superior
service to our
customers for more
than 80 years
• Employee Benefits
• Personal Lines
• National Programs
• Wholesale Brokerage
• Services
Our Experience Spans All Industries and All Market Segment Solutions
BROW N & BROW N | 4
33
2
Service Team
34
Your Brown & Brown Service Team
Account Leaders
Chris Floyd CIC CRM
Shelly Lawson CIC
Vice President
Manager
Main – (918) 825-3295
Direct – (918) 540-4302
Main – (918) 825-3295
Direct – (918) 984-6147
Account Executive
Chase Knauts
Account Executive
(918) 825-3295
[email protected]
Account Manager
Claims
Regina Musich
Jessica Blevins
Account Manager
(918) 825-3295
Claims Analyst
(918) 825-3295
Servicing Office
Brown & Brown
208 N Mill St.
Pryor, OK 74361
BROW N & BROW N | 6
35
Team Qualification
The City of Miami will have a dedicated ‘Service Team’ located in our Pryor, OK office.
No offshore service members. Just local experts with years of experience.
•
Lead Broker: Chris Floyd a Northeast Oklahoma native with 28 years of risk and insurance experience.
(see bio)
•
Department Manager: Shelly Lawson has over 30 years of insurance services experience
•
Account Executive: Chase Knauts, has over 15 years of experience and assist in overall account review
and analytics
•
Account Manager: Regian Musich has over 10 year of experience and will manage day to day policy
changes.
BROW N & BROW N | 7
36
Chris Floyd has been in the insurance and risk management industry for over 28years. His practice focuses on the public entity
and personally provides Risk and Insurance services to 20 of the Tribal governments in Oklahoma.
His techniques are customer-focused with a strong negotiating position for the customers he represents. Chris’ focus is on
strategic partnerships by developing effective insurance and risk management programs tailored to the customers’ needs.
Chris joined Brown & Brown Insurance in 2011. Chris is a Certified Insurance Counselor (CIC) and Certified Risk Management
(CRM) with studies in; Principles of Risk Management; Control of Risk; Financing of Risk; Analysis of Risk and Practice of Risk
Management.
Chris is an active and enrolled citizen of the Shawnee Tribe.
Currently serving his tribe and community:
Chairman of Shawnee Development, LLC, business arm of the Shawnee Tribe
National Director - Independent Insurance Agents & Brokers of America (BIG I)
Delegate (Alt) of OIGA – Oklahoma Indian Gaming Association
Member NIGA – National Indian Gaming Association
Oklahoma Workers Compensation NCCI Appeals Board Member
Previous Service:
Miami Regional Chamber of Commerce - Board of Directors – (Past Chair)
Independent Insurance Agents of Oklahoma (Past Chair)
37
References
City of Pryor
City of Antlers
Miami Nation
Eastern Shawnee Tribe of Oklahoma
Muscogee (Creek) Nation
Cherokee Nation
Chickasaw Nation
Osage Nation
*Multiple Public Entities throughout the United States.
Apex, a Brown & Brown company places coverage for 10,000 schools and public entities.
*Name and Contact info available upon request.
BROW N & BROW N | 9
38
3
Capabilities Overview
39
Capabilities Overview
Risk Management Consulting
Risk & Safety Consulting
Training and Seminars
Comprehensive Resources
Contract Review and Consulting
Claims Consulting and Advocacy
Insurance Carrier Access (Specialized Markets and Global Access)
BROW N & BROW N | 11
40
Specialized Public Entity Risk Management Consulting
Risk management consulting involves providing expert advice and strategies to organizations to help them identify, assess, mitigate, and manage risks that
could negatively impact their operations, reputation, and financial health. Consultants work with businesses to develop risk management frameworks,
policies, and practices that align with the organization's goals and regulatory requirements.
Key Aspects of Risk Management Consulting:
•
Risk Identification
•
Risk Assessment
•
Risk Mitigation
•
Risk Monitoring and Reporting
•
Regulatory Compliance
•
Crisis Management and Response Planning
•
Training and Development
BROW N & BROW N | 12
41
Training and Seminars
42
Market Trend Updates & Ongoing Education
Timely Webinars
Market Trends Publication & Training Resources
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Casualty Risk Control Tools and Resources
Training Solution through Zywave Learning™
•
Set up your employees in minutes
•
More than 150 training courses available, including state-specific sexual
harassment prevention and industry-specific workplace safety courses
•
Upload custom training into the platform
•
Provide separate courses to employees, managers or other groups you create
•
Bulk assign courses, set due dates and schedule email reminders
•
Easy-to-use dashboard allows for simple tracking of employee course
completion
Sample
Programs:
•
Fire Safety
•
Hazard Communication
•
System issues certificates of completion per course for each employee
•
OSHA Compliance
•
Help create a safer work environment with comprehensive risk management
training
•
Personal Protective
Equipment (PPE)
•
Transportation Safety
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Risk & Safety Consulting
45
Casualty Risk Control Services
Assisting you in pinpointing the root causes of accidents
and losses through consulting, training, through the analysis
of written safety programs, policies and procedures.
Loss Prevention
•
Formulate Preventative Strategies
•
Research OSHA and DOT Regulations
•
Develop Loss Reduction & Safety Plan
•
Safety Policies & Procedures Review
•
Safety Training Needs Assessment
•
Job Safety/Hazard Analysis (JSA/JHA)
•
Fleet Safety/DOT Program Review
•
Review of Property Engineering Reports
Customized Safety Training
Industrial Hygiene
Ergonomics
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Casualty Risk Modeling & Analytics
Actionable Analytics
The analysis we perform allows us,
collectively, to identify the key areas that
will help reduce the cost of the largest
percentage of losses you retain.
Claims Management
Losses
Our analytics enable us to identify the most
potentially costly claims, the best/worst
adjusting performances and the most
efficient means to close claims economically.
Operational Enhancements
We look at the where, how and what drives your
claims and then establish a joint task force to
suggest changes to how your people work to
help prevent accidents.
“We empower our
customers to
make educated
buying decisions
about their risk
financing and
how to attack and
help reduce their
claim costs.”
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Comprehensive Resources
48
Regulatory & Legislative Strategy
•
Chris Bao
•
Vice President Regulatory and
Legislative Strategy
•
Amanda Olimb
•
Assistant Vice President,
Regulatory and Legislative
Strategy
•
Cindy Niesen
•
Associate Director of Research
& Compliance
• CoreCompliance
Proprietary review platform
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Regulatory & Legislative Strategy
Customers can expect the following from the Brown & Brown Regulatory and Legislative Strategy Service team:
A general compliance review of the customer’s
health and welfare benefit plans.
+ Areas reviewed include ERISA, Section 125,
Affordable Care Act (ACA) General Topics, ACA
Employer Mandate, Reporting Under the Employer
Mandate, COBRA, Wellness Plans, Self-Insured
Plans, and HIPAA Privacy and Security.
Monthly updates on various employee benefits topics,
when applicable, including the Affordable Care Act (ACA),
HIPAA, FMLA, state requirements and other regulatory
changes impacting employee benefit plans.
Analysis articles detailing important issues, such as
the latest information on the ACA, HIPAA, COBRA,
FMLA, ADA, etc.
Monthly web-based training (webinars)
Research and analysis on topics of interest.
Additional webinars on new topics with
immediate impacts to health and welfare plans.
Wrap Document & Form 5500 preparation education
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50
DISCLAIMER: Brown & Brown, Inc. and all its affiliates, do not provide legal, regulatory or tax
Compliance
guidance, or advice. If legal advice counsel or representation is needed, the services of a legal
professional should be sought. The information in this document is intended to provide a general
overview of the topics and services contained herein. Brown & Brown, Inc. and all its affiliates, make no
representation or warranty as to the accuracy or completeness of the document and undertakes no
obligation to update or revise the document based upon new information or future changes.
Compliance can be a big challenge to growing organizations.
We have easy-to-understand resources and in-house services
to help you.
•
Key Employee Count Threshold monitoring to help you
understand new compliance requirements at 50 FTEs
and as you approach 100 plan participants
•
5500 and ACA Filing Support*, if applicable
•
Compliance Guide & Checklist, listing the compliance
requirements applicable to health and welfare benefit
plans
•
Access to hundreds of educational articles and an
interactive Compliance Calendar through your
Spot On Resources customer portal
•
The Regulatory & Legislative Strategy team prepares
timely educational materials and hosts monthly
compliance webinars that all customers are invited to
attend
•
Section 125 Premium Conversion and ERISA Wrap Plan
Documents are available*
*Buy-up options available for an additional cost
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Knowledge & Resources for HR
Opportunities to earn SHRM and HRCI credits
• Webinars
• Seminars
• Coffee & Compliance Podcast
• Benefits Breakdown Podcast
• E-newsletters
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Added HR Backroom Services: Zywave
Find the information you need at your fingertips. Zywave content will help you meet your company’s needs and help you communicate with
your employees. Topics covered include legislation and compliance along with information on HR and other employee benefit issues.
Spot On
Resources
Decision Master
Warehouse
HR
Hotline
PlanAdvisor
Wrap360
Benefits
Notices 360
Spot On Resources
A portal supporting your digital experience with solutions to help you: ACA reporting app, HR forum,
compliance tools and more
Decision Master
Warehouse
Health claims analytical tool for self-funded and larger fully insured groups – comparing utilization to
Truven norms, plan design modeling, and developing a plan to control costs
HR Hotline
Access to personalized, professional HR consultation, and knowledge with a click of a button
PlanAdvisor
Health claims analytical tool for fully insured groups offering Truven norm comparisons, renewal
estimation, and plan design modeling
Wrap360
Stay in compliance with ERISA, with custom, attorney-written Wrap SPDs, and Plan documents
BenefitsNotices360
Customize and generate more than 20 major, required benefits notices
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Added HR Backroom Services: HR Workplace Services
All Brown & Brown customers have unlimited access to HR advisory services provided by the certified specialist at HR Workplace Services.
HRWS Snapshot
Brokerages choose HRWS to:
• Founded 2009 (HQ: Scottsdale, AZ)
1. Reduce customers’ HR-related stress
and workload
• Exclusively serve customers of
HRWS insurance broker partners
• Serve customers representing more
than 545 SIC codes
2. Differentiate, boosting new customer
acquisition and retention
3. Provide customers value every day
• Service customers for 40+ of the top
100 benefits and P&C firms
4. Offer highly-utilized benefits to
customers
• Active in all 50 states and 27
countries worldwide
5. Create organizational efficiencies
• Work with organizations from three to
200,000+ employees
6. Provide compliance strategy and
document services to help eliminate
customer fines and penalties
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Contract Review and Consulting
55
Contract Review & Consulting
Contract Review Services
Deliverables:
• Review and Present Recommendations
• Recommend Best Practice Risk Controls
» Vendor Agreements
» Minimum Insurance Limits
» Construction Agreements
» Proper Risk Transfer Endorsements
» Sub-Contract Agreements
» Recommend Indemnification Language
» Acquisitions
» Provide Sample Hold-Harmless and Waivers
» Purchase Agreements
» Provide Feedback on Risk Potential of Agreements
» Cross Deputizations Agreement
» Available for consultation of all risk assessments upon
request
» Mutual Aid Agreements
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56
Claim Consulting & Advocacy
57
Claims Consulting and Advocacy
We Team with You to ensure best outcomes on all claims
• Catastrophic Claims Teams
• Our expertise helps your organization navigate the complexities of insurance claims, minimizing
financial losses, and resolve disputes in a timely manner
• Review and analyze insurance policies to determine the coverage available for specific claims.
Assess the validity of claims, examine the circumstances surrounding the loss or damage, and
determine the appropriate steps to file claim
• Coordinate with various stakeholders, such as risk management, adjusters & legal.
• Dispute resolution
• Ensure best outcome for you as your personal claims advocate
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58
Insurance Carrier Access
(Specialized Markets and Global Access)
59
Insurance Carriers and Programs
(Brown & Brown Places $40-billion in premiums each year with various insurers)
Global Access to Hundred’s of Insurance Carriers and Programs
All Major Insurers work with Brown & Brown and our clients
Specialized Public Entity Insurance Programs – Oklahoma
Travelers – Public Entity Program
(AM Best A-rated)
Apex Public Risk
(Hudson Insurance / AM Best A-rated)
OMAG
(Risk Pool / Not rated)
CompSource
(AM Best A-rated)
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60
4
Scope of Services
61
Scope of Services
The City of Miami requires a broker with demonstrated public-sector expertise, strong carrier relationships, and a
proactive approach to risk management. Our firm will serve as a strategic partner to the City, delivering
comprehensive brokerage, advisory, and advocacy services designed to protect public assets, support City
operations, and deliver best-in-class risk management outcomes.
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62
Risk Assessment and Analysis
We will conduct a thorough review and assessment of the City of Miami’s current insurance policies and risk
financing structures to ensure alignment with the City’s exposures, operations, and risk tolerance.
Services will include:
Reviewing all existing insurance policies, limits, retentions, endorsements, and exclusions to identify
gaps, overlaps, or inefficiencies in coverage.
Evaluating coverage adequacy in light of the City’s assets, programs, regulatory requirements, and
evolving risk profile.
Conducting risk assessments in collaboration with City departments to determine appropriate coverage
levels and risk transfer strategies.
Analyzing historical loss and claims data to identify trends, drivers of loss, and opportunities for
improvement.
Providing written findings and actionable recommendations to enhance coverage effectiveness and cost
efficiency.
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Insurance Procurement
Our firm will manage a transparent, competitive insurance procurement process designed to deliver the most
favorable coverage terms and pricing for the City of Miami.
Services will include:
Developing clear and comprehensive marketing strategies tailored to the City’s risk profile and market
conditions.
Soliciting insurance proposals from multiple, financially stable carriers with demonstrated public-sector
experience.
Evaluating proposals based on coverage terms, exclusions, pricing, carrier strength, and claims-handling
capabilities.
Negotiating with carriers to improve terms, broaden coverage, and secure competitive premiums.
Presenting side-by-side comparisons and recommendations to support informed decision-making by City
leadership.
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Policy Management
We will provide ongoing policy management and administrative support to ensure accuracy, responsiveness, and
continuity of coverage.
Services will include:
Managing policy endorsements, certificates of insurance, and coverage confirmations in a timely and accurate
manner.
Coordinating policy renewals to ensure uninterrupted coverage and advance planning.
Reviewing issued policies for accuracy and compliance with negotiated terms.
Maintaining organized and accessible policy documentation for City records.
•
Serving as a consistent point of contact for all insurance-related inquiries.
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65
Claims Management
Our firm will act as a dedicated advocate for the City of Miami throughout the claims process to support fair, efficient,
and timely resolution.
Services will include:
Assisting with claim reporting and coordination with carriers and third-party administrators.
Monitoring claim progress and facilitating communication between the City and insurers.
Advocating on behalf of the City to ensure claims are handled promptly, fairly, and in accordance with policy
terms.
Assisting in the resolution of complex or disputed claims.
Providing regular claims status updates and loss summaries to support risk management and budgeting
decisions
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Risk Management Consulting
Beyond traditional brokerage services, we will provide ongoing risk management consulting to help the City
proactively reduce loss frequency and severity.
Services will include:
Recommending practical risk mitigation and loss prevention strategies tailored to City operations.
Conducting periodic reviews of risk exposures to identify emerging risks and operational changes.
Recommending adjustments to insurance coverage, limits, or retentions as exposures evolve.
Providing guidance on contractual risk transfer, vendor insurance requirements, and best practices.
Supporting long-term risk management planning to enhance resilience and fiscal sustainability.
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67
5
Fee Structure
68
Fee Structure
The Scope of Services outlined in this proposal are all inclusive of fee agreed upon.
OPTIONS:
1.
Brown & Brown will accept the standard commission rate that each insurer provides, if applicable, and charge
NO additional fees for service. No Broker Services Agreement required and an all-inclusive approach.
2.
Brown & Brown will charge a $60,000 fee annually net of any commissions (no commissions) paid by the
insurance carrier(s) and will engage in a fee for service Broker Services Agreement.
If further discussion regarding the fee arrangements are needed, we will be happy to discuss.
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Commitment to the City of Miami
Our approach is grounded in the accountability, transparency, and collaboration. We are committed to delivering
responsive service, measurable value, and strategic insight to support the City of Miami’s mission to protect public
resources and serve its community effectively.
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THANK YOU!
Any solicitation or invitation to discuss insurance sales or servicing is being provided at the request of
Brown & Brown Insurance Services, Inc., an owned subsidiary of Brown & Brown, Inc. Brown & Brown
Insurance Services, Inc., only provides insurance related solicitations or services to insureds or insured risks in
jurisdictions where it and its individual insurance professionals are properly licensed.
©2026 Brown & Brown. All rights reserved.
71
6
Appendix
72
Additional Documents
Fee Proposal / Appendix C
Non-Collusion Affidavit
Certificate of Insurance – Professional Liability
W-9
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74
75
76
77
NOTICE TO PROPOSERS
Brian
Brassfield,
Purchasing
Agent for the City of Miami will
receive sealed proposals until
1:30 P.M. CST, on Tuesday
January 13, 2026, for The City of
Miami (RFP 25-88) Property,
Casualty, Insurance Brokerage
Services. All proposals that have
been duly received by the
appropriate date and time will be
opened in the Office of the
Purchasing Agent, located at
Miami City Hall, 129 5th Ave. NW,
Miami, OK. Everyone is welcome
to
attend
sealed
proposal
opening.
(RFP 25-88) The City of Miami,
requests proposals from qualified
Proposers to provide Property and
Casualty Insurance Brokerage
Service.
SMALL
BUSINESS
AND
MINORITY BUSINESSES ARE
ENCOURAGED TO MAKE A
PROPOSAL.
ENVELOPES
SHALL BE CLEARLY MARKED
“SEALED PROPOSAL” WITH
THE PROPOSERS NAME &
APPROPRIATE SOLICITATION
NUMBER (RFP 25-88) CLEARLY
SHOWN ON FRONT OF THE
ENVELOPE.
The City of Miami reserves the
right to reject any and all
proposals.
Any proposal received after the
time set for the opening of
proposals shall not be considered
by the awarding agency and shall
be returned unopened to the
proposer submitting same.
Full solicitation packets can be
downloaded from our website.. at
www.miamiokla.net.
(Published in the Miami News
Record December 12 and 19,
2025)
LPXLP
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85
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87
Miami City Council Regular Meeting
MEETING DATE:
March 3, 2026
AGENDA TITLE:
Vote on the Revised Airport Fee Schedule as Recommended by the Airport Board
PRESENTER:
Travis Jones
BACKGROUND:
STAFFS RECOMMENDATION:
ATTACHMENT(S):
Fee Schedule - AIRPORT FEE SCHEDULE draft redlined pdf.pdf
Fee Schedule - AIRPORT FEE SCHEDULE draft redlined changes accepted pdf.pdf
88
MIAMI REGIONAL AIRPORT
FEE SCHEDULE 2026*
HANGAR FEES
Overnight Hangar Permit - T-Hangar (30' X 40')
$
15.00
Based on availability
Weekly Hangar Permit - T-Hangar (30' X 40')
$
50.00
Based on availability
Monthly Hangar Permit - T-Hangar (30' X 40')
$
175.00
Based on availability
Overnight Hangar Permit Twin Hangar Permit (40' X 60')
$
25.00
Based on availability
Weekly Hangar Permit Twin Hangar Permit (40' X 60')
$
75.00
Based on availability
Monthly Hangar Permit Twin Hangar Permit (40' X 60')
$
275.00
Based on availability
HANGAR LEASES - ANNUAL CONTRACT
Monthly, Based on availability
T-Hangar (30' X 40') Semi-Private
$
100.00
Monthly, Based on availability
T-Hangar (30' X 40') Private
$
137.50
Monthly, Based on availability
Twin Hangar (40' X 60')
$
262.50
Late Payment Fee - Annual Contracts
$
45.00
Charged if not paid by 10th of the month
CORPORATE HANGARS AND TERMINAL SPACE AT 2600 REX PLOTT DRIVE
Corporate Hangar - No Office Space = 4,800 Sq Ft
$ 2,064.00
Monthly
Corporate Hangar - Office Space #1 w/ Private Bathroom
$ 2,764.00
Monthly
Corporate Hangar - Office Space #2
$ 2,564.00
Monthly
Office Space #1- No Hangar w/ Private Bathroom
$
700.00
Monthly
Office Space #2- No Hangar
$
500.00
Monthly
Full Terminal Rental at 2600 Rex Plott Drive = 8,800 Sq Ft
$ 3,784.00
Monthly
Overnight Stay in the Corporate Hangar
$
100.00
Per night requested
TIE DOWN FEES
Tie Down
$
No charge first 48 hours
Tie Down on Apron Greater than 48 Hours
$
5.00
Per day
Tie Down on Apron Weekly
$
25.00
FUEL & OIL
AV Gas
Please see prices at pump or inquire inside
Jet A
Please see prices at pump or inquire inside
Barreled Fuel from State Testing
Cost + $1/gallon
Quart Oil (100w or Oil 80)
Cost x 2 rounded to nearest $1
VEHICLE PARKING PERMITS
Vehicle Parking After 48 Hours
$
No charge first 48 hours
Vehicle Parking After 48 Hours
$
5.00
Per night
Parking - One Week Permit
$
25.00
COURTESY CARS
Courtesy Car #1
$
No charge first 48 hours
Courtesy Car #2
$
No charge first 48 hours
Courtesy Car #3
$
No charge first 48 hours
Pike Pass Fees
Will be charged if fees incurred
Courtesy Car Fees After 48 Hours - OR $
10.00
Per hour after 48 hours
Courtesy Car Fees After 48 Hours
$
65.00
Per day max
RENTAL CARS
Enterprise Rent-A-Car
Prices vary upon selection
Please Call 918-541-9967
FACILITY RENTAL
Conference Room - Per Hour
$
20.00
Per hour
Conference Room - Per Day (M-F 8AM-5PM)
$
100.00
Per day (M-F 8AM-5PM)
Conference Room - After Hours (M-F 5PM-9PM)
$
150.00
After hours (M-F 5PM-9PM)
Conference Room - Weekend Rental - Hourly
$
40.00
Hourly
Conference Room - Weekend Rental - Full Day
$
200.00
Full day
LAND LEASE
Land Rental Rates Charges Per Square Ft
Current Oklahoma market value
MISCELLANEOUS FEES
Insufficient Funds (Returned Payment) Fee
$
25.00
Per returned payment
Concessions
Cost x 2 rounded to nearest $.50
Credit Card Service Fee
Convenience Fee
Fee equal to credit card processing fee charged to the
City/Airport. Does not apply to fuel charges.
* The Miami Regional Airport will go before the Board and Council each year July 1 June
to propose any adjustment based on the Consumer Price Index
City Attorney Input:
Will give to other City depts for free.
I would say cost plus however much %.
Why would this be on the fee schedule since we do not offer that service?
I wondered the same thing. I say take it out.
Could I say a specific % above current price instead? I would say cost plus however much
%.
1/7/26: "I would suggest language similar to the following, "A convenience fee equal to
the credit card processing fee charged to the City/Airport shall apply to credit card
payments. The fee may change as processing costs change and shall be no more than
the actual costs assessed to the City/Airport.""
Does this have to be based upon CPI? I don't think it has to be based on the CPI unless
the council has previous passed a resolution or ordinance requiring that. The CPI is the
accepted standard for governing bodies to use in making financial decisions though.
89
MIAMI REGIONAL AIRPORT
FEE SCHEDULE 2026*
HANGAR FEES
Overnight Hangar Permit - T-Hangar (30' X 40')
$
15.00 Based on availability
Weekly Hangar Permit - T-Hangar (30' X 40')
$
50.00 Based on availability
Monthly Hangar Permit - T-Hangar (30' X 40')
$
175.00 Based on availability
Overnight Hangar Permit Twin Hangar Permit (40' X 60') $
25.00 Based on availability
Weekly Hangar Permit Twin Hangar Permit (40' X 60')
$
75.00 Based on availability
Monthly Hangar Permit Twin Hangar Permit (40' X 60')
$
275.00 Based on availability
HANGAR LEASES - ANNUAL CONTRACT
T-Hangar (30' X 40') Semi-Private
$
100.00 Monthly, Based on availability
T-Hangar (30' X 40') Private
$
137.50 Monthly, Based on availability
Twin Hangar (40' X 60')
$
262.50 Monthly, Based on availability
Late Payment Fee - Annual Contracts
$
45.00 Charged if not paid by 10th of the month
CORPORATE HANGARS AND TERMINAL SPACE AT 2600 REX PLOTT DRIVE
Corporate Hangar - No Office Space = 4,800 Sq Ft
$ 2,064.00 Monthly
Corporate Hangar - Office Space #1 w/ Private Bathroom $ 2,764.00 Monthly
Corporate Hangar - Office Space #2
$ 2,564.00 Monthly
Office Space #1- No Hangar w/ Private Bathroom
$
700.00 Monthly
Office Space #2- No Hangar
$
500.00 Monthly
Full Terminal Rental at 2600 Rex Plott Drive = 8,800 Sq Ft $ 3,784.00 Monthly
Overnight Stay in the Corporate Hangar
$
100.00 Per night requested
TIE DOWN FEES
Tie Down
$
No charge first 48 hours
Tie Down on Apron Greater than 48 Hours
$
5.00 Per day
Tie Down on Apron Weekly
$
25.00 Per week
FUEL & OIL
AV Gas
Please see prices at pump or inquire inside
Jet A
Please see prices at pump or inquire inside
Barreled Fuel from State Testing
Cost + $1/gallon
Quart Oil (100w or Oil 80)
Cost x 2 rounded to nearest $1
VEHICLE PARKING PERMITS
Vehicle Parking After 48 Hours
$
No charge first 48 hours
Vehicle Parking After 48 Hours
$
5.00 Per night
Parking - One Week Permit
$
25.00
COURTESY CARS
Courtesy Car #1
$
No charge first 48 hours
Courtesy Car #2
$
No charge first 48 hours
Courtesy Car #3
$
No charge first 48 hours
Pike Pass Fees
Will be charged if fees incurred
Courtesy Car Fees After 48 Hours - OR $
10.00 Per hour after 48 hours
Courtesy Car Fees After 48 Hours
$
65.00 Per day max
FACILITY RENTAL
Conference Room - Per Hour
$
20.00 Per hour
Conference Room - Per Day (M-F 8AM-5PM)
$
100.00 Per day (M-F 8AM-5PM)
Conference Room - After Hours (M-F 5PM-9PM)
$
150.00 After hours (M-F 5PM-9PM)
Conference Room - Weekend Rental - Hourly
$
40.00 Hourly
Conference Room - Weekend Rental - Full Day
$
200.00 Full day
LAND LEASE
Land Rental Rates Charges Per Square Ft
Current Oklahoma market value
MISCELLANEOUS FEES
Insufficient Funds (NSF) Fee
$
25.00 Per returned payment
Concessions
Cost x 2 rounded to nearest $.50
Fee equal to credit card processing fee charged to the
Credit Card Convenience Fee
City/Airport. Does not apply to fuel charges.
* The Miami Regional Airport will go before the Board and Council each year to propose
any adjustment based on the Consumer Price Index
90
Miami City Council Regular Meeting
MEETING DATE:
March 3, 2026
AGENDA TITLE:
Ordinance 2026-08 Amending Chapter 12 (Licenses, Taxation and Miscellaneous Business
Regulations) of the Code of Ordinances to Add Article IX (Medical Marijuana Businesses),
and to Add the Following Sections 12-232 (Definitions); 12-233 (General Requirements),
12-234 (Medical Marijuana Dispensaries), 12-235 (Commercial Medical Marijuana
Growing and/or Processing Facilities), 12-236 (Medical Marijuana Wholesale and/or
Storage Facilities), 12-237 (Penalty), and Reserving Sections 12-238 to 12-308 to Establish
Medical Marijuana Business Regulations; Adopting Fees for Medical Marijuana Business
Permits; Providing for Enforcement, Penalties, Severability; and Declaring an Effective
Date
PRESENTER:
Misty Barnes
BACKGROUND:
The previous Wildan study recommended passage of a city ordinance to set inspection and permitting fees for
marijuana businesses within the city in order to recover our costs associated with inspection and oversight of
local marijuana businesses.
STAFFS RECOMMENDATION:
Staff recommends adopting the ordinance.
ATTACHMENT(S):
2026.01.29 med mj permit fee.docx
91
Proposed Ordinance No. 2026-_____
AN ORDINANCE OF THE MAYOR AND CITY COUNCIL OF THE CITY OF MIAMI,
OKLAHOMA, AMENDING CHAPTER 12, LICENSES, TAXATION AND
MISCELANEOUS BUSINESS REGULATIONS, ADDING ARTICLE IX, MEDICAL
MARIJUANA BUSINESSES, SECTIONS 12-232 (DEFINITIONS), 12-233 (GENERAL
REQUIREMENTS), 12-234 (MEDICAL MARIJUANA DISPENSARIES), 12-235
(COMMERCIAL MEDICAL MARIJUANA GROWING AND/OR PROCESSING
FACILITIES), 12-236 (MEDICAL MARIJUANA WHOLESALE AND/OR STORAGE
FACILITIES), 12-237 (PENALTY), AND RESERVING SECTIONS 12-238 TO 12-308 OF
THE CODE OF ORDINANCES TO ESTABLISH MEDICAL MARIJUANA BUSINESS
REGULATIONS; ADOPTING FEES FOR MEDICAL MARIJUANA BUSINESS
PERMITS; PROVIDING FOR ENFORCEMENT, PENALTIES, AND SEVERABILITY;
AND DECLARING AN EFFECTIVE DATE.
WHEREAS, Article 2, Section 6, ¶2 of the City Charter provides that the Council may
enact municipal legislation subject to limitations as may now or hereafter be imposed by the
Oklahoma Constitution and law;
WHEREAS, Article IV, Section 1 of the City Charter provides that the Mayor and Council
shall have power by ordinance to regulate and prescribe such rules and regulations as may seem
advisable and necessary to protect public health, safety, and comfort;
WHEREAS, Article 3, Section 32 of the City Charter provides that the City of Miami shall
have power to enforce the ordinances of the City by fine or imprisonment, or both;
WHEREAS, this ordinance is necessary to protect the public health, safety and welfare.
NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL
OF MIAMI, OKLAHOMA:
Section 1. Purpose: Chapter 12 shall be amended by adding Article IX Medical Marijuana to the
Code of Ordinances of Miami, Oklahoma, said article to read as follows:
Article IX – Medical Marijuana Businesses
[Ordinance] Section 12-232. Definitions
1. Medical Marijuana Dispensary: Any retail medical marijuana establishment licensed by
the State of Oklahoma and the City of Miami to sell or dispense medical marijuana or
medical marijuana products.
2. Commercial Medical Marijuana Growing and/or Processing Facilities: Any medical
marijuana growing or processing facility licensed by the State of Oklahoma to grow or
process medical marijuana in excess of twelve (12) plants. Growing includes cultivation,
Page 1 of 7
92
3.
4.
5.
6.
7.
8.
9.
manufacturing, processing, packaging, and distribution of marijuana and marijuana
products. Processing includes, but is not limited to: drying, cleaning, curing, packaging,
and extraction of active ingredients to create medical marijuana, medical marijuana
products, or medical marijuana concentrations.
Medical Marijuana Wholesale and/or Storage Facility: Any wholesale or storage
establishment licensed by the State of Oklahoma and the City of Miami that acquires,
possesses, stores, delivers, transfers, transports, supplies, sells, or dispenses marijuana or
related supplies and educational materials to the holder of a valid medical marijuana
dispensary license.
Medical Marijuana Growing for Personal Use: Any individual licensed by the State of
Oklahoma and the City of Miami to grow up to twelve (12) plants within a single residence
for personal medical use.
Medical Marijuana Business License Application: An application proscribed by the City
of Miami that will be completed and submitted to the Community Development director
prior to scheduling of any inspection.
Retail Medical Marijuana Dispensary Business License: A license issued by the City of
Miami authorizing a person or entity, in compliance with this Ordinance and all applicable
laws, rules, and regulations, to operate a Medical Marijuana Dispensary at a specific
location within the City of Miami, for the lawful dispensing, sale, or delivery of medical
marijuana and medical marijuana products to qualified patients or designated caregivers
pursuant to a valid license issued by the Oklahoma Medical Marijuana Authority.
Commercial Medical Marijuana Growing and/or Processing Facility License: A
license issued by the City of Miami authorizing a person or entity, in compliance with this
Ordinance and all applicable laws, rules, and regulation to operate a commercial medical
marijuana grower and/or processor facility at a specific location within the City of Miami,
for the lawful cultivation, harvesting, drying, curing, trimming, manufacturing, processing,
packaging, or preparation of medical marijuana or medical marijuana products, pursuant
to a valid license issued by the Oklahoma Medical Marijuana Authority, and subject to all
zoning, building, fire, and public-safety regulations of the City of Miami.
Medical Marijuana Wholesale and/or Storage Facility License: A license issued by the
City of Miami authorizing a business to receive, store, distribute, and/or transfer medical
marijuana and related products in bulk to other licensed medical marijuana entities (such
as dispensaries, processors, or manufacturers), without direct sales to patients or caregivers.
The City of Miami hereby adopts all other terms and definitions as established by the State
law or Department of Health regulations. In the event of a conflict between any definitions
contained herein, the definition promulgated by the State or the Department of Health shall
prevail.
[Ordinance] Section 12-233 General Requirements
Page 2 of 7
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1. Applicants for any license contained herein shall be required to possess a valid State of
Oklahoma issued medical marijuana license prior to making application for a city license.
2. The license outlined in this ordinance will be subject to property inspection by an
authorized City Inspector prior to issuance to ensure compliance with all ordinances of the
City.
3. The property inspection will occur at a time scheduled and approved by both the applicant
and the City Inspector.
4. The applicant will be required to be present during the inspection.
5. All structures, equipment, and apparatuses shall comply with all building and fire codes
adopted by the State of Oklahoma and the City of Miami.
6. A Medical Marijuana Business License Application shall be filled out and signed by the
business owner and submitted to the Community Development director prior to scheduling
an inspection.
7. A non-refundable license fee, as established by this Chapter, shall be paid at the time the
application is submitted.
8. The license fee shall be set according to and used to offset municipal expenses covering
costs related to licensing, inspection, administration, and enforcement of this Article.
9. For the distance requirements outlined in this ordinance, the distances described shall be
computed by direct measurement in a straight line from the nearest property line of the
parcel of land on which the use described herein is located to the nearest property line of
the building or unit in which the proposed retail marijuana establishment would be located.
10. All Medical Marijuana Dispensary, Commercial Medical Marijuana Growing and/or
Processing Facilities, and Medical Marijuana Wholesale and/or Storage Facility
establishments shall be located within an entirely enclosed and secure structure, as required
by the Rules and Regulations of the Department of Health and Human, as may be amended
from time to time.
11. All license holders shall remit all required State and City sales tax.
12. The City issued license must be conspicuously posted at the place of business.
13. It is the intent of the City of Miami that nothing in the Medical Marijuana Ordinance be
construed to:
a. Allow persons to engage in conduct that endangers the health, safety, or welfare of
the citizens of the City of Miami, or cause public nuisance;
b. Allow the use of marijuana for non-medical purposes; or
c. Allow any activity that is otherwise illegal and not permitted by state law.
14. Additional Regulations:
a. The smell of noxious odor emitted from smoking or consumption of medical
marijuana by a person possessing a valid state issued medical marijuana license
shall constitute a public nuisance.
Page 3 of 7
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b. Smoking and vaping marijuana shall be prohibited on all city property including
vehicles, buildings, parks, and other facilities.
c. The City Manager or his designee shall revoke or suspend a license issued under
this section on any of the following grounds:
i.
The license was procured by fraudulent conduct or false statements of
material fact or a fact concerning the applicant was not disclosed at the time
of the application, and such fact would have constituted just cause for
refusal to issue the license;
ii. Violation of City ordinance, state law, or Department of Health regulations
governing medical marijuana.
d. Prior to suspension or revocation, the permittee shall be given notice of the
proposed action to be taken and shall have an opportunity to be heard before the
City Manager or his designee in a public hearing where the permittee shall have the
opportunity to present evidence as to why the proposed action should not be taken.
e. Any person or entity applying for or issued a license by the City of Miami shall
comply with all state law and Department of Health rules and regulations, as may
be amended from time to time.
f. Revocation of the State of Oklahoma license shall result in immediate revocation
of the City issued license.
[Ordinance] Section 12-234 Medical Marijuana Dispensaries
Medical Marijuana Dispensaries are hereby allowed within the municipal boundaries of the City
of Miami, Oklahoma upon compliance with Section 12-233, issuance of a Retail Medical
Marijuana Dispensary Business License and the following additional requirements:
1. A Medical Marijuana Dispensary shall only be located within the following zoning district:
a. “C-5” General Commercial District
2. Medical Marijuana Dispensary Business License shall not be granted to any applicant
where the proposed location would be located within one thousand (1,000) feet of any
public or private school.
3. Conditions of Operation:
a. Buildings where medical marijuana is stored or dispensed must be equipped with
ventilation/air filtration systems so that no odors are detectible off premises.
b. The retail establishment must maintain a valid sales tax permit issued by the State
of Oklahoma.
c. Any violations of this section will result in the revocation of the Retail Medical
Marijuana Business License.
Page 4 of 7
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4. There shall be a license fee and an annual renewal fee as set forth herein below in Section
2. (License Fees) of this Ordinance. The annual business license will expire on June 30th
of each year and shall be renewed prior to July 1st of each year. Failure to renew will result
in a penalty fee of fifty percent (50%) of the annual fee and shall require re-inspection as
required by City Ordinance 12-233.
[Ordinance] Section 12-235 Commercial Medical Marijuana Growing and/or Processing
Facilities
Commercial Medical Marijuana Growing and/or Processing Facilities are hereby allowed within
the municipal boundaries of Miami, Oklahoma upon compliance with section 12-233, issuance of
a Commercial Medical Marijuana Growing and/or Processing Facility License and the following
additional requirements.
1. Commercial Medical Marijuana Growing and/or Processing Facility shall only be located
within the following zoning district(s):
a. “M-2” General Industrial; or
b. “M-3” Intensive Industrial.
2. Conditions of Operation:
a. The facility shall be secure with limited access.
b. The establishment must maintain a valid sales tax permit issued by the State of
Oklahoma.
c. The facility must be constructed in such a manner that the growing of the medical
marijuana plants cannot be seen by the public from the public right of way.
d. The growing area including any lighting, plumbing, or electrical components used
shall comply with all building and fire codes adopted by the State of Oklahoma and
the City of Miami.
e. The growing area must be properly ventilated so as not to create humidity, mold, or
other related problems.
f. Growing medical marijuana shall not be conducted in a manner that constitutes a
public nuisance. A public nuisance may be deemed to exist if growing marijuana
produces light, glare, heat, noise, odor, or vibration that is detrimental to public
health, safety, or welfare or interferes with the reasonable enjoyment of life and
property.
3. There shall be a license fee and an annual renewal fee as set forth herein below in Section
2. (License Fees) of this Ordinance. The annual business license will expire on June 30th
of each year and shall be renewed prior to July 1st of each year. Failure to renew will result
in a penalty fee of fifty percent (50%) of the annual fee and shall require re-inspection as
required by City Ordinance 12-233.
Page 5 of 7
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[Ordinance] Section 12-236 Medical Marijuana Wholesale and/or Storage Facilities
Medical Marijuana Wholesale and/or Storage Facilities are hereby allowed within the municipal
boundaries of Miami, Oklahoma upon compliance with section 12-233, issuance of a Medical
Marijuana Wholesale and/or Storage Facility License and the following additional requirements.
1. Medical Marijuana Wholesale and/or Storage Facility shall only be located within the
following zoning district(s):
a. “M-2” General Industrial; or
b. “M-3” Intensive Industrial.
2. Conditions of Operation:
a. The facility shall be secure with limited access.
b. Buildings where medical marijuana is stored or dispensed must be equipped with
ventilation/air filtration systems so that no odors are detectable off premises.
c. The retail establishment must maintain a valid sales tax permit issued by the State
of Oklahoma.
3. There shall be a license fee and an annual renewal fee as set forth herein below in Section
2. (License Fees) of this Ordinance. The annual business license will expire on June 30th
of each year and shall be renewed prior to July 1st of each year. Failure to renew will result
in a penalty fee of fifty percent (50%) of the annual fee and shall require re-inspection as
required by City Ordinance 12-233.
[Ordinance] Section 12-237 Penalty
In addition to license revocation or suspension, a violation of any of the provisions contained in
this chapter shall also be deemed an offense punishable, as provided in Section 1-5 of the City
Ordinances.
Reserved 12-238 to 12-308
Section 2. License Fees: The following fees are hereby approved to become effective immediately
upon the effective date of this Ordinance; and the City Manager is hereby authorized to execute
the same for, and on behalf of, the City, and to do all other lawful things necessary to carry out the
terms and conditions of this Ordinance.
Medical Marijuana Business Permits
Medical Marijuana Retail Dispensary
Medical Marijuana Commercial/Industrial Growers
Medical Marijuana Commercial/Industrial Processors
Medical Marijuana Wholesale and/or Storage Facilities
$615.00
$750.00
$750.00
$750.00
Page 6 of 7
97
Section 3. Codification: The City Clerk is hereby directed to enter the added section into the
appropriate place in the Code of Ordinances of Miami, Oklahoma, as authorized and approved
by this Ordinance.
Section 4. Severability: If any section, subsection, paragraph, sentence, or phrase of this
ordinance is determined to be invalid or unconstitutional by a court of competent jurisdiction, such
determination shall not affect the validity of the remaining provisions.
Section 5. Conflicting Provisions: If any provision, paragraph, word, section, or article of this
Ordinance are inconsistent or conflicting with any part of this Ordinance, the same are hereby
repealed to the extent of such inconsistency or conflict.
Section 6. Effective date: Pursuant to 11 O.S. §14-103, this Ordinance shall take effect thirty
(30) days from its final passage unless the City Council specifies a later date:
______________________________________________________________________________
PASSED AND APPROVED this _______ day of ________________, 2026.
___________________________________
Bless Parker, Mayor
ATTEST:
APPROVED:
_______________________________
Melissa Moore, City Clerk
___________________________________
Misty Barnes, City Attorney
Page 7 of 7
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Miami City Council Regular Meeting
MEETING DATE:
March 3, 2026
AGENDA TITLE:
Ordinance 2026-09 Amending Chapter 6 (Buildings and Building Regulations) Article I (In
General); Section 6-13 (Permits and Fees) of the Code of Ordinances to Reflect Newly
Amended Fees and Charges Related to the Permitting and Inspection of Buildings;
Providing Severability; and Establishing an Effective Date
PRESENTER:
Misty Barnes/
Travis Jones
BACKGROUND:
The city has not updated its building and building regulation fees in over a decade. It is recommended that the
fees be updated to allow the city to recover its costs associated with oversight in this area.
STAFFS RECOMMENDATION:
Staff recommend approving the update of building and building regulation fees through amendment of section 613 of the city ordinances.
ATTACHMENT(S):
2026.02.04 amendment to signs 6 13 d 8.docx
99
ORDINANCE NO. 2026AN ORDINANCE OF THE MAYOR AND CITY COUNCIL OF THE CITY OF MIAMI,
OKLAHOMA AMENDING CHAPTER VI (BUILDINGS AND BUILDING
REGULATIONS); ARTICLE I (IN GENERAL); SECTION 6-13 (PERMITS AND FEES)
OF THE CODE OF ORDINANCES TO REFLECT NEWLY AMENDED FEES AND
CHARGES RELATED TO THE PERMITTING AND INSPECTION OF BUILDINGS;
PROVIDING SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE.
WHEREAS Article 2, Section 6(3) of the City Charter provides that “All powers of the
city, including the determination of policy, shall be vested in the Council. Without limitation of
the foregoing, the Council may: … 3. Raise revenue, make appropriations, regulate salaries and
wages, and all other fiscal affairs of the city, subject to such limitations as may now or hereafter
be imposed by the Oklahoma Constitution and law”; and
WHEREAS, Article 2, Section 6(2) of the City Charter provides that the Council may “Enact
municipal legislation subject to limitations as may now or hereafter be imposed by the Oklahoma
Constitution and law”; and
WHEREAS, 11 O.S. §14-101 provides that “ …[m]unicipal ordinances may be repealed,
altered or amended as the governing body ordains”; and
WHEREAS, the City Council finds it necessary and advisable to amend Chapter VI
(Buildings and Building Regulations), Article I (In General), Section 6-13 (Permits and Fees) to
update permitting and inspection fees to reflect current administrative costs and operational needs;
and
WHEREAS, the City Council desires to ensure that permitting and inspection fees remain
fair, reasonable, and sufficient to support enforcement and public safety services.
NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of Miami, Oklahoma:
Section 1 – Amendment
Chapter VI, Article I, Section 6-13 of the Code of Ordinances is amended to state as follows:
(a) Any person desiring a permit required by this Chapter shall make written application therefor
to the building inspector, on blank forms furnished by him/her. Such application shall be in
duplicate, indicating such facts as to the nature of the work to be performed and drawings setting
out the plans as the inspector may require.
(b) The application and drawings shall be retained in the office of the inspector as per the City's
document retention policy.
Page 1 of 5
100
(c) If the proposed work specified in an application does not violate any provisions of this Chapter,
any Code adopted herein, or any other ordinance of the City or applicable statute or rule of the
state or federal government, the building inspector shall write the word "approved" on the face of
the original application, together with his/her signature.
(d) No application for a permit required by this Chapter shall be accepted and no such permit shall
be issued until the following fees and the reasonably anticipated inspection fees as determined
necessary by the building inspector have been paid to the City in addition to any fee(s) which state
law requires the City to collect:
1) For a permit for a new residential building or structure the fee based on the estimated
improvement is as follows:
Up to first 1,000 square feet .....$175.00
Each additional 100 square feet .....$5.00
2) For a permit for additions/remodels or the alteration of an existing residential structure, the
fee based on the estimated improvement is as follows:
Up to first 500 square feet .....$75.00
Each additional 100 square feet .....$5.00
3) For a permit for a new commercial or industrial building or structure the fee based on the
estimated improvement is as follows:
Up to first 1,000 square feet .....$250.00
Each additional 100 square feet .....$10.00
4) For a permit for additions/remodels or the alteration of an existing commercial or industrial
building or structure the fee based on the estimated improvement is as follows:
Up to first 1,000 square feet .....$175.00
Each additional 100 square feet .....$5.00
5) For a permit for a new accessory building for storage only, whether residential, commercial
or industrial, the fee based on the estimated improvement is as follows:
Up to first 200 square feet .....$75.00
Each additional 100 square feet .....$5.00
Page 2 of 5
101
6) For a permit for miscellaneous construction (i.e. roofs, storm shelters, carport, etc.),
whether residential, commercial or industrial, the fee is as follows:
$75.00, plus all applicable State fees.
7)
For a permit for the demolition or removal of a building or structure or part thereof, the fee
shall be $50.00, plus all applicable State fees, provided that, if the demolition is a necessary
part of an alteration for which a permit has been issued, no fee shall be required for such
demolition. Provided further, however, that in the case of any permit which shall involve
demolition or removal as described above, no permit shall be issue until the City Manager,
or designee has reviewed the matter. The building inspector, or designee may make
appropriate preconditions, conditions and requirements prior to authorizing issuance of a
demolition permit, and in such case no demolition permit shall be issued unless and until
the applicant has endorsed his or her agreement to the terms of the permit and has granted
the City the right to enter upon the premises and inspect the progress of the demolition in
the interests of the public safety, health and welfare.
8) For a permit and inspection for the installation of signs, the fee is as follows:
All electric signs .....$80.00
All non-electric signs .....$70.00
9) The Oklahoma Uniform Building Code Commission (OUBCC) fee for each building
permit, trade permit, or related construction permit issued by the City along with City
administrative fee shall be collected as follows:
OUBCC fee…..$4.50
Administrative fee…..$0.50
(e) The payment of the fees provided for in this section shall, in no way, relieve the applicant of
the obligation to pay any other fee specified by this Chapter, for inspection, certificates or approval
of sewer connections, water taps, wiring, or other privileges.
(f) The following inspections are required and the following inspection fee(s) apply thereto.
1) Residential:
Initial inspection .....$55.00
Reinspection .....$100.00
Final .....$75.00
2) Commercial and Industrial:
Page 3 of 5
102
Initial inspection .....$55.00
Reinspection .....$100.00
Final .....$125.00
(Ord. No. 2018-13, § 1, 9-25-2018)
Section 2 - Severability.
If any provision, paragraph, word, section or article of this Ordinance is invalidated by any court
of competent jurisdiction, the remaining provisions, paragraphs, words, sections and chapters shall
not be affected and shall continue in full force and effect.
Section 3 - Conflicting Provisions.
If any provision, paragraph, word, section or article of this Ordinance conflicts with the provisions
of any other Ordinance, then the provisions of this Ordinance shall be deemed to have superseded
all conflicting provisions previously entered into effect.
Section 4 - Repealing Conflicting Ordinances.
That all other existing ordinances or parts of ordinances in conflict or inconsistent herewith are
hereby repealed to the extent of any such conflict or inconsistency and all other ordinances not in
conflict herewith shall remain in full force and effect.
Section 5 – Effective Date
Pursuant to 11 O.S. §14-103, this Ordinance shall take effect thirty (30) days from its final passage
unless the City Council specifies a later date:
______________________________________________________________________________
PASSED AND APPROVED by the City Council of the City of Miami, Oklahoma on this ___ day of
______________________, 2026.
Bless Parker, Mayor
ATTEST:
APPROVED:
Page 4 of 5
103
Melissa Moore, City Clerk
Misty Barnes, City Attorney
[SEAL]
Page 5 of 5
104
Miami City Council Regular Meeting
MEETING DATE:
March 3, 2026
AGENDA TITLE:
Approved Facility Fee Waivers
PRESENTER:
City Council
BACKGROUND:
STAFFS RECOMMENDATION:
NO ACTION NEEDED
ATTACHMENT(S):
APPROVED FEE WAIVER - GOOD SHEPHERD HOSPICE - 09242026.pdf
APPROVED FEE WAIVER - REC DRIVE THRU - 09102026.pdf
APPROVED FEE WAIVER - 03232026 - PELIVAN TRANSIT.pdf
APPROVED FEE WAIVER - 2026 - VIP.pdf
APPROVED FEE WAIVER - MODOC NATION 09192026.pdf
APPROVED FEE WAIVER - WORKFORCE-OESC 02272026.pdf
APPROVED FEE WAIVER - FBC EASTER EGG HUNT 03282026.pdf
APPROVED FEE WAIVER - CLEAR THE SHELTER EVENT 03012026.pdf
105
106
107
108
109
110
111
112
113
114
115
116
117
118
119
120
121
122
123
124
125
126
127
128
129
Miami City Council Regular Meeting
MEETING DATE:
March 3, 2026
AGENDA TITLE:
February Sales and Use Tax Report
PRESENTER:
City Council
BACKGROUND:
STAFFS RECOMMENDATION:
ATTACHMENT(S):
Sales-Use Tax FY 25-26 Report pdf.pdf
130
To: City Council, City Mgr, MAEDS/Chamber, Department Heads, Communications Mgr
From: Jill Fitzgibbon
Subject: 3% Unrestricted Sales Tax Receipts
Date:
2/15/2026
FY 23/24 is the Best Yr
Diff 25/26 vs
24/25
Monthly
% Diff
Diff 25/26 vs VS Best
Best Yr
Yr %
FY 16/17
FY 17/18
FY 18/19
FY 19/20
FY 20/21
FY 21/22
FY 22/23
FY 23/24
FY 24/25
FY 25/26
JULY
415,943
431,524
452,111
422,849
529,427
552,066
579,189
601,846
598,237
601,108
2,870.69
0.48%
(738.76)
-0.12%
AUG.
427,531
439,846
459,632
435,071
505,026
554,249
578,433
620,731
625,238
612,416
(12,821.50)
-2.05%
(8,314.72)
-1.34%
SEP.
445,178
433,834
416,298
448,756
513,030
552,132
608,510
602,897
574,594
616,827
42,232.89
7.35%
13,930.36
2.31%
OCT.
422,434
458,838
448,857
467,821
473,253
565,914
589,442
600,984
637,781
568,032
(69,749.08)
-10.94%
(32,952.67)
-5.48%
NOV.
422,083
445,192
457,437
439,176
517,605
572,479
562,387
585,341
562,657
583,841
21,184.50
3.77%
(1,499.51)
-0.26%
DEC.
403,609
393,657
431,196
445,968
474,384
547,203
566,045
611,064
645,353
600,245
(45,108.03)
-6.99%
(10,819.41)
-1.77%
JAN.
432,810
451,280
469,377
451,546
517,396
575,243
602,885
598,081
613,601
617,378
3,776.91
0.62%
19,297.38
3.23%
FEB.
458,992
444,348
476,040
474,413
538,565
620,428
642,011
605,482
605,221
593,169
(12,052.04)
-1.99%
(12,312.23)
-2.03%
4,793,017
(69,665.67)
-1.43%
MAR.
396,287
418,289
408,511
406,764
521,521
478,887
523,423
560,954
545,397
APR.
438,771
426,205
417,232
434,588
496,382
594,393
582,361
615,996
556,969
MAY
447,354
464,833
451,037
463,331
613,687
632,652
640,612
637,792
603,637
JUNE
TOTALS
441,007
5,151,996
418,349
5,226,195
447,022
5,334,750
493,940
5,384,222
585,041
6,285,316
590,103
6,835,750
649,992
7,125,288
546,968
572,700
7,188,137
7,141,387
Current Yrly % Difference
Total 3%
Sales
$
171,733,213
$
174,206,512
$
177,825,012
$
179,474,068
$
209,510,524
$
227,858,325
$
237,509,615
$
239,604,562
$
238,046,233
Sales Tax Top 3 Categories This Month:
Retail Trade
1
Accommodation & Food Svc
2
Wholesale Trade
3
This report now shows the Sales Tax by fiscal year and in the month it is received by the City.
Dec 2010 - is the 1st month of new .65% sales tax (total 9.5%)
Aug 2015 - Retention Rate to OTC was reduced from 1% to .5%.
July 2022 - Began splitting the OTC Retention Fee between sales tax and street/stadium tax, in the past the 3% sales tax paid 100% of the fee.
1. Sales Tax is collected from the 1st - 31st of each month.
2. Businesses have until the 20th of the following month to report the previous month's sales.
10-Yr Avg Noncovid Growth
0.47%
3. Oklahoma Tax Commission releases the sales tax funds to the city on or about the 15th of the next month.
Covid Growth
9.91%
Sales Tax
%
Growth
-1.10%
1.44%
2.08%
0.93%
16.74%
8.76%
4.24%
0.88%
FY 22/23
FY 23/24
(33,409.55)
-0.69%
65.34%
14.95%
5.80%
-0.65%
Last 10-Yrs Sales Tax % Growth
(Covid Yrs FY 20/21 - 23/24)
18.00%
16.00%
14.00%
12.00%
10.00%
8.00%
6.00%
4.00%
2.00%
0.00%
FY 16/17
FY 17/18
FY 18/19
FY 19/20
FY 20/21
FY 21/22
FY 24/25
131
To: City Council, City Mgr, MAEDS/Chamber, Department Heads, Communications Mgr
From: Jill Fitzgibbon
Subject: Unrestricted Use Tax Receipts
Date:
2/15/2026
FY 23/24 is the Best Yr
FY 16/17
FY 17/18
FY 18/19
FY 19/20
FY 20/21
FY 21/22
FY 22/23
FY 23/24
FY 24/25
JULY
AUG.
SEP.
OCT.
NOV.
DEC.
JAN.
FEB.
MAR.
APR.
MAY
JUNE
TOTALS
22,872
21,769
22,573
22,308
32,581
26,649
27,938
27,113
22,934
33,532
32,369
27,065
319,703
32,431
29,486
31,531
38,661
32,571
33,461
37,303
31,132
35,707
37,190
43,161
29,394
412,027
39,122
38,074
39,338
41,160
41,657
58,016
54,336
59,091
37,952
43,706
45,075
54,006
551,534
38,049
49,792
54,434
45,438
50,026
54,327
58,671
73,904
42,631
53,716
54,436
57,218
632,642
66,883
61,149
69,932
56,764
69,198
71,709
72,255
83,601
65,965
63,990
108,356
88,229
878,030
74,736
87,101
65,016
73,347
69,237
87,513
104,103
101,036
64,619
74,360
96,235
70,626
967,929
77,386
66,153
77,858
112,401
42,566
87,659
100,989
105,069
63,652
73,145
97,812
102,079
1,006,769
92,405
90,662
97,629
87,687
107,564
104,946
98,113
106,242
81,537
87,330
107,002
80,160
1,141,277
Total Sales
$ 8,758,995
$ 11,288,403
$ 15,110,510
$ 17,332,658
$ 24,055,626
$ 26,518,616
$ 27,582,703
$ 31,267,851
74,961
83,796
91,072
90,999
85,248
113,486
94,573
140,097
74,661
90,477
92,740
91,774
1,123,884 830,068
Current Yrly % Difference
1. Use Tax is collected from the 1st - 31st of each month.
2. Businesses have until the 20th of the following month to report the previous month's sales.
3. Oklahoma Tax Commission releases the use tax funds to the city on or about the 15th of the next month.
-10.8%
28.9%
33.9%
14.7%
38.8%
10.2%
4.0%
Diff 25/26 Monthly
vs 24/25
% Diff
1,548.03
2.07%
13,099.57 15.63%
2,538.42
2.79%
1,069.94
1.18%
(2,131.92) -2.50%
19,295.07 17.00%
17,800.93 18.82%
2,615.60
1.87%
Diff 25/26 VS Best
Yr %
vs Best Yr
(15,895.29) -17.20%
6,233.43
6.88%
(4,018.90) -4.12%
4,381.90
5.00%
(24,447.41) -22.73%
27,835.23 26.52%
14,260.87 14.54%
36,470.50 34.33%
55,835.64
7.21%
44,820.33
5.71%
Use Tax Top 3 Categories This Month:
1
Retail Trade
2
Wholesale Trade
3
Unclassified
This report now shows the Use Tax by fiscal year and in the month it is received by the City.
Aug 2015 - Retention Rate to OTC was reduced from 1% to .5%.
Use Tax
%
Growth
FY 25/26
76,509
96,895
93,611
92,069
83,117
132,781
112,374
142,712
10-Yr Avg
Non-covid
Covid
Growth
13.4%
61.48%
10.03%
7.20%
7.85%
17.68%
-1.5%
Sales tax and use tax are both types of taxes that are imposed on
the sale of goods and services. The main difference between the
two is that sales tax is a tax on the sale of tangible personal
property, while use tax is a tax on the use of that property within a
state.
Last 10-Yrs of Use Tax % Growth
(Covid Yrs FY 20/21 - 23/24)
50.0%
40.0%
30.0%
20.0%
10.0%
0.0%
-10.0%
FY 16/17
FY 17/18
FY 18/19
FY 19/20
FY 20/21
FY 21/22
FY 22/23
FY 23/24
FY 24/25
132
To: City Council, City Mgr, MAEDS/Chamber, Department Heads, Communications Mgr
From: Jill Fitzgibbon
Subject: .65 Restricted Sales Tax Receipts
Date:
2/15/2026
FY 14/15
FY 15/16
FY 16/17
FY17/18
FY 18/19
FY 19/20
FY 20/21
FY 21/22
FY 22/23
JULY
AUG.
SEP.
OCT.
NOV.
DEC.
JAN.
FEB.
MAR.
APR.
MAY
JUNE
TOTALS
92,457
93,281
96,940
99,920
87,410
92,360
95,837
103,871
93,094
93,282
87,464
89,792
1,125,707
94,027
92,276
95,397
98,985
91,255
93,423
94,393
100,053
85,305
103,812
96,062
91,183
1,136,171
90,672
93,199
97,046
92,088
92,011
87,984
94,349
100,057
86,388
95,649
97,520
96,136
1,123,098
94,069
95,883
94,573
100,012
97,049
85,814
98,376
96,865
91,184
92,910
100,714
90,642
1,138,090
98,557
100,196
90,750
97,836
99,718
93,998
102,321
103,773
89,053
90,954
98,323
97,448
1,162,925
92,178
94,842
97,826
101,971
95,737
97,218
98,434
103,419
88,672
94,737
101,003
107,675
1,173,711
115,411
110,092
111,837
103,155
112,834
103,412
112,789
117,403
113,688
108,208
133,779
127,535
1,370,143
120,346
120,822
120,361
123,354
124,796
119,286
125,399
135,249
104,394
129,573
137,913
128,638
1,490,133
125,491
125,327
131,844
127,712
121,851
122,643
130,625
139,102
113,408
126,178
138,799
140,832
1,543,812
FY 24/25
130,400
129,618
134,492
135,468
130,628
124,495
130,213
138,186
126,824
121,909
132,397
139,827
129,584
132,947
131,188
131,131
121,540
118,169
133,466
120,677
138,188
130,788
118,510
124,085
1,557,430
1,547,301
Current Yrly % Difference
Total Sales
Represented
$ 30,841,289
$ 31,127,976
$ 30,769,810
$ 31,180,557
$ 31,860,970
$ 32,156,463
$ 37,538,155
$ 40,825,549
$ 42,296,233
$ 42,669,306
FY 23/24
FY 25/26
130,240
132,690
133,646
123,074
126,499
130,053
133,765
128,520
1,038,487
Diff 25/26 vs Monthly %
24/25
Diff
621.98
(2,777.99)
9,150.46
(15,112.30)
4,589.97
(9,773.41)
818.33
(2,611.28)
0.48%
-2.05%
7.35%
-10.94%
3.77%
-6.99%
0.62%
-1.99%
(15,094.23)
-1.43%
$ 42,391,795
July 2022 - Began splitting the OTC Retention Fee between sales tax and street/stadium tax, in the past the 3% sales tax paid 100% of the fee.
133
Miami City Council Regular Meeting
MEETING DATE:
March 3, 2026
AGENDA TITLE:
Report on City Manager Budget Amendments
PRESENTER:
City Council
BACKGROUND:
STAFFS RECOMMENDATION:
ATTACHMENT(S):
1 - City Manager-Approved Amendments - Reported to City Council & MSUA 03032026.pdf
134
Reported To Governing Body: Miami City Council
Reportable adjustments to the budget up to $20k, as required by Budget Resolution
FY: 25/26
Meeting
Reported
Adj #
Estimated Revenue
Account #
Account Name
9/2/2025
CM26-01 115-431-431-2008 Street Materials/Supplies
9/2/2025
CM26-01 761-433-431-2003 Vehicle & Equip
10/21/2025
300-000-387.3100 Revenue/Grant Library
CM26-002 300-442-441.3218 Let's Talk About It Grant Exp
300-442-441.3202 Genealogy Donation/Grant
300-000-387.3100 Revenue/Grant Library
Increase
$ 9,525.00
$
600.00
2/17/2026
CM26-04
001-421-421-2003 Vehicle & Equip
300-438-431-3220 Donations
3/3/2026
$ 9,525.00
$
$
350.00
250.00
$ 1,912.15
$ 1,500.00
$
700.00
310-442-441-3250 Misc Svcs & Chrgs
001-000-387-2000 Other
Increase
$ 1,912.15
CM26-003 300-442-441-3250 Donation Expense - Lib
310-442-441-3250 Events - Dept
Decrease
$ 5,000.00
300-442-441-3250 Grants - Library
12/16/2025
Appropriations
$
700.00
Description
Receipting and expending all proceeds from
sale of used stadium turf as surplused by the
MCFA to the City
Cemetery using carryover in the Cemetery
Care Fund to repair equipment
Library receipting and expending $350 Let's
Talk About It Grant and $250 Genealogy
Digitization Grant.
Library receipting and expending $1,912.15
OK Dept of Libraries Grant for travel
reimbursement to attend Assoc of Rural &
Small Libraries Conference.
Animal Control expending $1.5k of their
carryover.
Sr Cntr receipting and expending $700 for
OCI purchases (inv 124497).
$ 4,400.00
Receipting and expending $4.4k from surplus
auction sale of PD motorcycles to help with
purchase of PD flock cameras and guns.
$ 5,000.00
Animal Control using $5k of carryover to
attend training.
$ 4,400.00
CM26-005
302-460-461.3097 Events/Marketing
Decrease
$ 10,000.00
001 City Mgr & 510 Admin budgets moving a
total of $10k in funds to MCVB Fund to
remodel Main 66 Venue.
135
Reported To Governing Body: Miami Special Utility Authority
Reportable adjustments to the budget up to $20k, as required by Resolution
Estimated Revenue
Meeting
Reported
3/3/2026
Adj #
Account #
Account Name
CM26-005 302-460-461.3097 Events/Marketing
Increase
Decrease
Appropriations
Increase
$ 10,000.00
Decrease
Description
001 City Mgr & 510 Admin budgets
moving a total of $10k in funds to
MCVB Fund to remodel Main 66
Venue.
136
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- Agenda Watch · Aug 21, 2026
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