On the agenda: Miami meeting — flock camera (May 5)
Past ⚠ Agenda Watch Miami, Oklahoma · Tuesday, May 5, 2026 — 5 months ago
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The published agenda for the May 5, 2026 meeting contains: "flock camera". The meeting has passed. The agenda stays here as a permanent public record.
Check the agenda document for the meeting time.
The agenda, word for word
Government public record — the full text of the published document, archived August 23, 2026. Gold highlighting of key terms is ours, not the original’s. Read the original document ↗
Miami City Council Regular Meeting
MEETING DATE:
May 5, 2026
AGENDA TITLE:
Administer Oath of Office: Bless Parker, Mayor
PRESENTER:
Melissa Moore
BACKGROUND:
STAFFS RECOMMENDATION:
ATTACHMENT(S):
Oath - Parker, Bless Mayor 05012026.doc
4
OATH OF OFFICE
(Oklahoma Constitution, Article XV, §1; 51 O.S. §36.3; 11 O.S. §8-103)
I, Bless Parker, do solemnly swear (or affirm) that I will support, obey, and defend the
Constitution of the United States, and the Constitution of the State of Oklahoma, and that I will
not, knowingly, receive, directly or indirectly, any money or other valuable thing, for the
performance or nonperformance of any act or duty pertaining to my office, other than the
compensation allowed by law;
I further swear (or affirm) that I will faithfully discharge, according to the best of my
ability, the duties of my office during such time as I serve as the Mayor of the City of Miami,
Oklahoma, and Chairman of the board of trustees of the Miami Special Utility Authority
(MSUA) of the City of Miami, Oklahoma.
__________________________________________
Bless Parker
STATE OF OKLAHOMA
COUNTY OF OTTAWA
)
)
SS
Subscribed and sworn to (or affirmed) before me on this _______ day of
______________________, 2026, by Bless Parker.
__________________________________________
Notary Public
Commission Number: _______________
Commission Expires: _______________
[NOTARIAL SEAL]
[* Per 11 O.S. §8-104, municipal oaths may be administered by “[a]ll officers authorized by state
law, the mayor, the municipal clerk, the city manager or municipal judge and all such other
officers as the municipal governing body may authorize…”. Also, per 49 O.S. §6, “[n]otaries
public shall have authority … to administer oaths…”.]
Page 1 of 1
5
Miami City Council Regular Meeting
MEETING DATE:
May 5, 2026
AGENDA TITLE:
Claims List
PRESENTER:
City Council
BACKGROUND:
STAFFS RECOMMENDATION:
ATTACHMENT(S):
CITY 5.5.26.pdf
6
CITY - PURCHASE ORDERS PRESENTED
VENDOR
DATE 5.5.26
DESCRIPTION
POLICE DEPARTMENT
FUELMAN
FUEL USAGE 4.13.26 - 4.19.26
$
1,222.67
O'REILLY AUTO PARTS
CAPSULE
$
35.14
O'REILLY AUTO PARTS
EXTENSION CORD
$
18.99
O'REILLY AUTO PARTS
HDLT RESTORE
$
34.99
PEYTON'S AUTOMOTIVE
ALIGNMENT
$
75.00
KATNER MILLS
WATER PUMP, EXTENDED LIFE & THERMOSTAT
$
229.45
KATNER MILLS
BELT
$
44.99
KATNER MILLS
BRAKE PADS
$
115.00
KATNER MILLS
OUTLET
$
12.49
KATNER MILLS
BATTERY
$
140.61
MODERN MARKETING
COLORING TOTES
$
436.11
MODERN MARKETING
SILICONE BRACELETS
$
227.50
FIRST RESPONDER OUTFITTER
UNIFORM - B KRAUSE - PO #26-00752
$
1,306.98
FIRST RESPONDER OUTFITTER
UNIFORM - B KRAUSE - PO #26-00752
$
80.99
FIRST RESPONDER OUTFITTER
UNIFORM - J WHITTEAKER - PO #26-00753
$
80.99
FIRST RESPONDER OUTFITTER
UNIFORM - K CHASE - PO #26-01007
$
889.41
JOHN WHITTEAKER
PER DIEM - CLEET - PO #26-01115
$
459.00
BRANDON KRAUSE
PER DIEM - CLEET - PO #26-01114
$
459.00
STEPHEN SIGMON
PER DIEM - PO #26-01108
$
233.75
GOODYEAR AUTO
TIRES - PO #26-01046
$
842.08
GOODYEAR AUTO
TIRES - PO #26-01087
$
554.00
KATNER MILLS
STRUTS - PO #26-01011
$
521.98
$
8,021.12
FUEL USAGE 4.13.26 - 4.19.26
$
491.70
KATNER MILLS
OIL & FILTER
$
48.87
PREMIER TRUCK GROUP
DRUM & BRAKE SHOE - PO #26-01024
$
1,813.78
$
2,354.35
TOTAL
FIRE DEPARTMENT
FUELMAN
TOTAL
POLICE COMMUNICATION
DEBORAH UTEREKER
PER DIEM - PO #26-01111
$
375.25
DEPT OF PUBLIC SAFETY
OLETS - MARCH
$
858.00
$
1,233.25
TOTAL
CODE COMPLIANCE
FUELMAN
FUEL USAGE 4.13.26 - 4.19.26
$
92.26
ACE HARDWARE
STIHL PARTS
$
8.00
O'REILLY AUTO PARTS
V-BELT
$
38.88
$
139.14
TOTAL
7
STREET DEPARTMENT
FUELMAN
FUEL USAGE 4.13.26 - 4.19.26
$
1,335.56
NEO CONCRETE
TEST CYLINDERS
$
9.00
HILLBILLY PUMPING & HAULING
PORTABLE TOILET
$
105.00
HENRY'S WELDING
CUTTER FLANGE
$
64.93
O'REILLY AUTO PARTS
DEGREASER & BRAKE CLEAN
$
92.88
O'REILLY AUTO PARTS
TRANSMISSION FLUID
$
33.96
FABICK CAT
ELEMENT
$
84.86
WALLIS LUBRICANT
HDMO - PO #26-01083
$
3,695.92
$
5,422.11
TOTAL
CEMETERY
FUELMAN
FUEL USAGE 4.13.26 - 4.19.26
$
446.47
STRIMPLE OUTDOOR POWER
OIL FILTER, V-BELT & SPRING
$
113.40
$
559.87
TOTAL
MUNICIPAL BUILDING (FACILITIES)
FUELMAN
FUEL USAGE 4.13.26 - 4.19.26
$
64.32
HUGO'S INDUSTRIAL SUPPLY
SOAP & SPRAY BOTTLES
$
43.08
HUGO'S INDUSTRIAL SUPPLY
TOWELS
$
243.15
SERVICE SOLUTIONS
LABOR & MATERIALS
$
486.24
$
836.79
TOTAL
SPORTS ACTIVITIES
FUELMAN
FUEL USAGE 4.13.26 - 4.19.26
$
45.50
ACTION GRAPHICS
BUSINESS CARDS - D SEMAN
$
49.32
HK
LABOR
$
105.00
HUGO'S INDUSTRIAL SUPPLY
PURELL SOAP, TOWELS & TISSUE
$
358.93
HUGO'S INDUSTRIAL SUPPLY
TISSUE DISPENSER
$
11.82
$
570.57
$
16.99
$
16.99
TOTAL
SWIMMING POOL
ACE HARDWARE
TWIST MOP
TOTAL
ANIMAL CONTROL
OK ST BOARD OF VET
OK CERT ANIMAL EUTHANASIA TECH RENEWAL
$
40.00
OTA PIKE PASS
TOLL CHARGES - MARCH
$
25.12
$
65.12
TOTAL
PARKS
FUELMAN
FUEL USAGE 4.13.26 - 4.19.26
$
643.55
HUGO'S INDUSTRIAL SUPPLY
SOAP & SPRAY BOTTLES
$
97.56
ACE HARDWARE
TARP & TAPE
$
9.98
ACE HARDWARE
TRAP & PVC
$
23.98
8
SOUTHERN TIRE MART
TIRES - PO #26-00910
$
1,024.00
MESO
ELDT THEORY CLASSES - PO #26-01082
$
4,000.00
HK ELECTRIC
LABOR - PO #26-01117
$
525.00
$
6,324.07
$
41.57
$
41.57
TOTAL
GENERAL GOVERNMENT
ADMIRAL EXPRESS
PAPER
TOTAL
WORKERS COMPENSATION
CONSOLIDATED BENEFITS
SERVICE FEES
$
1,500.00
OKLAHOMA TAX COMMISSION
EMPLOYERS QRTLY CONTRIBUTION REPORT (ESTIMATE)
$
5,000.00
$
6,500.00
TOTAL
STREET & ALLEY
PRESTIGE CONSTRUCTION
CONCRETE - PO #26-00918
$
20,392.20
KEMP STONE
BASE - PO #26-01033
$
2,065.40
ERGON
CRS-2 - PO #26-01035
$
1,507.77
NEO CONCRETE
CONCRETE - PO #26-01118
$
15,225.00
NEO CONCRETE
CONCRETE - PO #26-00724
$
2,610.00
NEO CONCRETE
CONCRETE - PO #26-00724
$
1,305.00
NEO CONCRETE
CONCRETE - PO #26-00724
$
7,975.00
NEO CONCRETE
CONCRETE - PO #26-00724
$
507.50
NEO CONCRETE
CONCRETE - PO #26-00724
$
2,465.00
NEO CONCRETE
CONCRETE - PO #26-00724
$
3,770.00
NEO CONCRETE
CONCRETE - PO #26-00724
$
8,301.25
WHITE CAP
CONCRETE MATERIALS - PO #26-01074
$
23,918.18
TORRES CONCRETE
DRIVEWAY CONSTRUCTIONS - PO #26-01141
$
56,704.00
TOTAL
$ 146,746.30
STREET & STADIUM
KEMP STONE
BASE - PO #26-01033
$
3,233.11
KEMP STONE
BASE - PO #26-01033
$
1,446.48
KEMP STONE
BASE - PO #26-01033
$
2,049.60
KEMP STONE
BASE - PO #26-01033
$
996.96
BANK OF OKLAHOMA
BOND PAYMENT - MONTH - PO # 25-00055
$
81,997.71
$
89,723.86
TOTAL
INSURANCE FUND
POINT C
EMPLOYEE HEALTH INSURANCE (ESTIMATE)
$
35,000.00
MUTUAL OF OMAHA
EMPLOYEE LIFE INSURANCE (ESTIMATE)
$
3,400.00
NFP CORPORATE SERVICES
BROKER SERVICES (ESTIMATE)
$
4,500.00
$
42,900.00
TOTAL
9
CAPITAL IMPROVEMENT - FIRE
US BANCORP
TANKER & PUMPER LEASES - PO #
TOTAL
$
7,900.51
$
7,900.51
$
1,205.22
$
1,205.22
CAPITAL IMPROVEMENTS - CEMETERY
ARVEST EQUIPMENT FINANCE
2022 CATEPILLAR 303.5
TOTAL
CAPITAL IMPROVEMENTS - FACILITIES
HK
LABOR - PO #26-01040
$
3,990.00
HK
LABOR - PO #26-01096
$
1,050.00
HK
LABOR - PO #26-01140
$
1,680.00
$
6,720.00
TOTAL
GRANTS / DONATIONS - ANIMAL SHELTER
MISACO
T-SHIRTS - PO #26-01080
TOTAL
$
615.00
$
615.00
$
447.00
GRANTS / DONATIONS - LIBRARY
OK CORRECTIONAL INDUST
STUDY CARREL
CENGAGE LEARNING
EXCEL HIGH SCHOOL - PO #26-01005
$
1,100.00
$
1,547.00
$
1,376.74
$
1,376.74
FUEL USAGE 4.13.26 - 4.19.26
$
50.78
KATNER MILLS
OIL, FILTERS & WIPER BLADES
$
101.83
THIN THREAD MEDIA
FULL PAGE AD - APRIL & MAY - PO #26-01124
$
2,000.00
THIN THREAD MEDIA
FULL PAGE AD - JUNE & JULY - PO #26-01149
$
2,000.00
$
4,152.61
TOTAL
COUNTY FIRE
WELCH STATE BANK
2023 FORD F-150 LEASE PAYMENT CO PO 4588 - PO # 25-00073
TOTAL
MCVB
FUELMAN
TOTAL
AIRPORT
ALLEN SIGN
SIGNS - PO #26-01043
$
531.00
MIAMI NEWS RECORD
LEGAL PUBLICATION - PO #26-01054
$
611.48
$
1,142.48
$
500.00
$
500.00
TOTAL
OFF-CYCLE CHECKS/DRAFTS
TICOLINI ENTERTAINMENT
TOTAL
DEPOSIT REFUND
10
CITY OF MIAMI
SALARIES & BENEFITS - 4.16.26
$ 363,650.94
TOTAL GENERAL FUND
$
TOTAL OTHER FUNDS
$ 310,529.72
TOTAL GOVERNMENTAL FUNDS
$ 700,265.61
25,584.95
11
Miami City Council Regular Meeting
MEETING DATE:
May 5, 2026
AGENDA TITLE:
Minutes: April 21, 2026 (Regular Meeting)
PRESENTER:
City Council
BACKGROUND:
STAFFS RECOMMENDATION:
Staff recommends approval if there are no changes that need to be made.
ATTACHMENT(S):
04212026 Council Minutes.docx
12
THE MIAMI CITY COUNCIL MET IN REGULAR SESSION ON APRIL 21, 2026, IN THE MIAMI CIVIC CENTER
COUNCIL CHAMBERS AT 5:30PM WITH THE FOLLOWING MEMBERS PRESENT:
Bless Parker, Mayor
Brian Estep, Councilmember
Kevin Dunkel, Councilmember
Kyla Jones, Councilmember
Haleigh Barnes, Councilmember
Tyler Cline, City Manager
Misty Barnes, City Attorney
Melissa Moore, City Clerk
Ken Williams, Outside Counsel (Hall Estill)
The agenda for the meeting was displayed in the main lobby of the Miami Civic Center and by posting on
www.miamiokla.net starting at 4:00PM on April 20, 2026, pursuant to 25 O.S §311(9) (a) and (b).
THE COUNCIL MAY TAKE ANY OF THE FOLLOWING ACTIONS: DISCUSS, CONSIDER AND VOTE FOR
APPROVAL, ACCEPTANCE, REJECTION, AMENDMENT AND/OR POSTPONEMENT OF ANY ITEM LISTED IN
THIS AGENDA:
1. Call to Order
Mayor Parker called the meeting to order at 5:32PM.
2. Public Input and Unscheduled Personal Appearances
Public input was moved to the end of the meeting.
3. Discussion and Possible Action Items
A. Claims List
Councilmember Estep made a motion to approve the claims. The motion was seconded by
Councilmember Dunkel. The Council was polled with the following results:
Estep, Aye
Dunkel, Aye
Jones, Aye
Barnes, Aye
Parker, Aye
Mayor Parker declared the motion carried.
B. Minutes: April 07, 2026 (Regular Meeting)
Councilmember Estep made a motion to approve the minutes of April 07, 2026, regular meeting. The
motion was seconded by Councilmember Jones. The Council was polled with the following results:
Estep, Aye
Jones, Aye
Barnes, Aye
Dunkel, Aye
Parker, Aye
Mayor Parker declared the motion carried.
C. Designate Todd Barnes to be the Authorized Agent for the OkMRF Retirement Plan
Cindy Vanover explained that with her upcoming retirement a new authorized agent for the OkMRF
retirement plan needed to be approved. Mayor Parker congratulated her on her upcoming retirement.
Councilmember Dunkel made a motion to designate Todd Barnes as the authorized agent for the OkMRF
retirement plan. The motion was seconded by Councilmember Estep. The Council was polled with the
following results:
Council
Page 1 of 9
April 21, 2026
13
Dunkel, Aye
Estep, Aye
Jones, Aye
Barnes, Aye
Parker, Aye
Mayor Parker declared the motion carried.
4. Other New Business, if any, Which has Arisen Since the Posting of the Agenda and Could not Have
Been Anticipated Prior to the Time of Posting (25 O.S. §311(9)). This Agenda Item Could Include Possible
Action Items
None.
5. Staff Reports (Written Report Included in Packet, if Available Staff is Present for Questions)
A. Report on City Manager Budget Amendments
None.
B. Pelivan Ridership January-March 2026
None.
C. Miami Public Library and Seniors' Center of Miami, OK Departmental Reports
None.
6. Mayor and Council Community Announcements
None.
7. City Manager’s Communications
None.
8. The Meeting Will be Continued From Council Chambers and Reconvened in the Staff Room for
Purposes of the Executive Session
Misty Barnes, Cindy Vanover, Molly Olson, and Ken Williams of Hall Estill attended executive session at
the mayor’s request.
Councilmember Jones moved to go into executive session for the reasons stated in the agenda.
Councilmember Barnes made the second. The Council was polled with the following results:
Jones, Aye
Barnes, Aye
Estep, Aye
Dunkel, Aye
Parker, Aye
The Council continued the meeting from the Council Chambers at 5:35PM and reconvened in the Staff
Room for purposes of the executive session.
The City Clerk remained in the Council Chambers, and executive session minutes were taken by the admin
to City Mgr.
Mayor Parker declared the Council in executive session at 5:35PM.
Mayor Parker declared the Council out of executive session at 7:09PM.
9. Executive Session in the Staff Room to Review Previous Executive Session Minutes
Agenda Items 9 and 10 were discussed in the executive session.
Council
Page 2 of 9
April 21, 2026
14
10. Executive Session in the Staff Room Pursuant to 25 O.S.307(b) (1) for Purposes of Discussing the
Employment, Hiring, Promotion, Demotion, Disciplining , or resignation of any Individual Salaried Public
Officer or Employee, to wit: Tyler Cline, Misty Barnes, and Charles Chesnut
Agenda Items 9 and 10 were discussed in the executive session.
12. The Meeting Will be Reconvened in the Staff Room After the Executive Session
The meeting reconvened in the Council Chambers after the executive session at 7:09PM and the City Clerk
resumed taking the minutes.
11. Possible Action on Matters Addressed in Executive Session Agenda Item Number 10
Councilmember Estep made a motion to table any action on the items discussed in executive session. The
motion was seconded by Councilmember Barnes. The Council was polled with the following results:
Estep, Aye
Barnes, Aye
Jones, Aye
Dunkel, Aye
Parker, No
Mayor Parker declared the motion carried.
2. Public Input and Unscheduled Personal Appearances
Rick Aldridge spoke in support of Mayor Parker and his work for the benefit of the citizens. David Davis
spoke in support of Mayor Parker and his accomplishments in moving Miami forward. Billy Forbis spoke
in support of Mayor Parker and how much he has appreciated support from Mayor Parker and from the
community for helping him turn his life around. Darrell Taylor spoke in support of Mayor Parker and his
help with cleaning up trash around Miami and collecting toys for children. Cori Stotts spoke of her concern
regarding the City Attorney’s contract.
No action taken.
10. Adjournment
Councilmember Dunkel made a motion to adjourn. Councilmember Estep made the second. The Council
was polled with the following results:
Dunkel, Aye
Estep, Aye
Jones, Aye
Barnes, Aye
Parker, Aye
Mayor Parker declared the meeting adjourned at 7:22PM.
_______________________
Councilmember Barnes
_______________________
Councilmember Jones
_______________________
Councilmember Dunkel
_______________________
Councilmember Estep
_______________________
Mayor Bless Parker
ATTEST: ______________________
Melissa Moore, City Clerk
Council
Page 3 of 9
April 21, 2026
15
CITY - PURCHASE ORDERS PRESENTED
VENDOR
DATE 4.21.26
DESCRIPTION
LEGAL SERVICES
GEORGEANN ROYE
SUB IN CITY COURT
$
TOTAL
COURT
CHUCK CHESNUT
PER DIEM & MILEAGE - PO #
TOTAL
250.00
$
250.00
$
503.10
$
503.10
POLICE DEPARTMENT
FUELMAN
FUEL USAGE 3.23.26 - 3.29.26
$
1,253.39
FUELMAN
FUEL USAGE 3.30.26 - 4.5.26
$
1,094.50
FUELMAN
FUEL USAGE 4.6.26 - 4.12.26
$
1,230.27
O'REILLY AUTO PARTS
HEPA FILTER
$
10.88
WORKING HANDS CAR WASH
CAR WASHES - MARCH
$
476.00
TRANS UNION
FIRST RESPONDERS
OUTFITTERS
BACKGROUND CHECKS - MARCH
REPLACEMENT UNIFORM - K CHASE - PO #2601007
$
183.55
$
201.98
$
4,450.57
TOTAL
FIRE DEPARTMENT
FUELMAN
FUEL USAGE 3.23.26 - 3.29.26
$
636.99
FUELMAN
FUEL USAGE 3.30.26 - 4.5.26
$
340.72
FUELMAN
FUEL USAGE 4.6.26 - 4.12.26
STERICYCLE
MONTHLY SUBSCRIPTION - APRIL
WORKING HANDS CAR WASH
CAR WASHES - MARCH
$
11.00
MIAMI FIRE PROTECTION
EXTINGUISHER RECHARGES
$
130.00
SOONER PRINTING
NOTARY STAMP - A BASS
$
45.00
KATNER MILLS
WASH-N-WAX
$
115.00
KATNER MILLS
DEF
$
12.99
KATNER MILLS
WASH-N-WAX, OIL & FILTERS
$
207.47
HENRY'S WELDING SUPPLY
OXYGEN
$
48.85
NAFECO
LEATHER SHIELD
$
67.51
LOCKE SUPPLY
GALVANIZED CAP
$
2.45
TOTAL
$
$
462.35
182.18
$
2,262.51
EMERGENCY MANAGEMENT
FUELMAN
FUEL USAGE 3.23.26 - 3.29.26
$
16.06
WORKING HANDS CAR WASH
CAR WASHES - MARCH
$
13.00
Council
Page 4 of 9
April 21, 2026
16
OTA PIKEPASS
TOLL CHARGES - MARCH
TOTAL
$
9.18
$
38.24
CODE COMPLIANCE
FUELMAN
FUEL USAGE 3.23.26 - 3.29.26
$
43.60
FUELMAN
FUEL USAGE 3.30.26 - 4.5.26
$
129.12
FUELMAN
OK UNIFORM BUILDING CODE
FUEL USAGE 4.6.26 - 4.12.26
STATE PERMIT FEE - MARCH
$
128.42
$
420.00
$
721.14
TOTAL
RISK MANAGEMENT
NORTHEAST TECH
BLOODBORNE PATHOGENS TRAINING
$
50.00
PHILADELPHIA INS CO
GENERAL LIABILITY MDRA - PO #26-01048
$
1,674.50
$
1,724.50
TOTAL
STREET DEPARTMENT
FUELMAN
FUEL USAGE 3.23.26 - 3.29.26
$
777.81
FUELMAN
FUEL USAGE 3.30.26 - 4.5.26
$
841.52
FUELMAN
FUEL USAGE 4.6.26 - 4.12.26
$
680.87
KATNER MILLS
CLEAR SPRAY
$
425.00
KATNER MILLS
CEMENT & TIRE COMPOUND
$
79.49
KATNER MILLS
FITTING
$
5.99
KATNER MILLS
BATTERY PACKS
$
299.99
KATNER MILLS
FILTERS
$
99.49
ACE HARDWARE
GREAT STUFF
$
11.18
ACE HARDWARE
NYLON LINE
$
25.98
ACE HARDWARE
ROLLERS
$
7.99
O'REILLY AUTO PARTS
TARPS
$
429.75
EQUIPMANT SHARE
HYDRAULIC FILTER & FILTER CAB
$
442.02
HENRY'S WELDING SUPPLY
ARGON
$
59.89
FABICK CAT
FITTINGS
$
43.08
OTA PIKEPASS
TOLL CHARGES - MARCH
$
10.44
EQUIPMENT SHARE
TUBE HYDRAULIC - PO #26-01022
$
553.86
PARMLEY WELDING SUPPLY
REMOVE TRUCK FLOOR - PO #26-00922
$
3,200.00
LOOPER'S METAL
MATERIAL & FEES - PO #26-00897
$
505.64
$
8,499.99
$
250.87
TOTAL
CEMETERY
FUELMAN
FUEL USAGE 3.23.26 - 3.29.26
FUELMAN
FUEL USAGE 3.30.26 - 4.5.26
TOTAL
Council
Page 5 of 9
$
262.12
$
512.99
April 21, 2026
17
MUNICIPAL BUILDING
(FACILITIES)
FUELMAN
FUEL USAGE 3.23.26 - 3.29.26
$
49.68
KONE
ELEVATOR MAINTENANCE - APRIL
$
185.50
$
235.18
76.22
TOTAL
SPORTS ACTIVITIES
FUELMAN
FUEL USAGE 3.23.26 - 3.29.26
$
FUELMAN
FUEL USAGE 3.30.26 - 4.5.26
$
69.19
FUELMAN
FUEL USAGE 4.6.26 - 4.12.26
$
198.35
$
343.76
TOTAL
ANIMAL CONTROL
FUELMAN
FUEL USAGE 3.23.26 - 3.29.26
$
58.79
FUELMAN
FUEL USAGE 4.6.26 - 4.12.26
$
59.73
$
118.52
TOTAL
PARKS
FUELMAN
FUEL USAGE 3.23.26 - 3.29.26
$
311.32
FUELMAN
FUEL USAGE 3.30.26 - 4.5.26
$
595.60
FUELMAN
FUEL USAGE 4.6.26 - 4.12.26
$
242.84
PARMLEY WELDING
ROCKET PARK REPAIR
$
295.00
RUSH TRUCK CENTER
THERMOSTAT & FLEETRITE
$
380.91
WORKING HANDS CAR WASH
CAR WASHES - MARCH
$
5.75
$
1,831.42
TOTAL
LIBRARY
KONE
ELEVATOR MAINTENANCE - APRIL
$
185.50
INGRAM LIBRARY
BOOKS
$
408.72
INGRAM LIBRARY
BOOKS
$
17.99
INGRAM LIBRARY
BOOKS
$
31.99
CENTER POINT LARGE PRINT
BOOKS
$
110.00
MIDWEST TAPE
DVD'S
$
129.15
$
883.35
$
1,266.00
$
500.00
OML
RT 66 COINS - PO #26-01042
LEADERSHIP DEVELOPMENT - M STOTTS - PO #2601050
LEADERSHIP DEVELOPMENT - B PARKER - PO #2601051
$
500.00
NICK & MICHELLE BEERY
MILLIS TAX INCENTIVE - PO #26-01081
$
911.53
ELIZABETH SANDERS
MILEAGE - PO #26-01058
$
143.26
$
3,320.79
TOTAL
GENERAL GOVERNMENT
GREGORY HANNAFORD
OML
TOTAL
Council
Page 6 of 9
April 21, 2026
18
HUMAN RESOURCES
INVESTIGATIVE CONCEPTS
BACKGROUND CHECKS
$
232.85
XPRESS WELLNESS
RESPIRATOR QUESTIONNAIRE
$
25.00
$
257.85
$
1,522.18
$
1,522.18
TOTAL
INSURANCE FUND
LUCET
QUARTERLY FEES
TOTAL
STREET / ALLY
TORRES CONCRETE
CONCRETE WORK - PO #26-00725
$ 29,140.00
NEO CONCRETE
CONCRETE - PO #26-00724
$
1,305.00
NEO CONCRETE
CONCRETE - PO #26-00724
$
1,160.00
TOTAL
$ 31,605.00
STREET / ALLY
KEMP STONE
BASE - PO #26-00414
TOTAL
$
1,190.32
$
1,190.32
$
4,880.00
$
4,880.00
PARKS
CRESTWOOD STORAGE
CONCESSION STAND - PO #26-00776
TOTAL
CAPITAL IMPROVEMENT - POLICE
FIRST NATIONAL BANK
2023 RAM 1500 CREW CAB
$
1,433.18
FIRST NATIONAL BANK
2023 RAM 1500 CREW CAB
$
1,434.50
FIRST NATIONAL BANK
2023 FORD EXPLORER UNIT # P2303
$
1,979.88
FIRST NATIONAL BANK
2023 FORD EXPLORER UNIT # P2304
$
1,979.88
FIRST NATIONAL BANK
2023 FORD EXPLORER UNIT # P2305
$
1,979.88
$
8,807.32
TOTAL
CAPITAL IMPROVEMENT -FIRE
FIRST NATIONAL BANK
FIRE ENGINE
$ 10,811.54
FIRST NATIONAL BANK
2024 FORD F-250
$
1,907.81
BANK OF GRAND LAKE
2024 BRUSH TRUCK
$
1,546.74
TOTAL
$ 14,266.09
CAPITAL IMPROVEMENT STREETS
BANK OF GRAND LAKE
2024 STREET SWEEPER
$
6,162.46
BANK OF GRAND LAKE
2024 FORD F-250
$
1,884.11
$
8,046.57
TOTAL
Council
Page 7 of 9
April 21, 2026
19
CAPITAL IMPROVEMENT FACILITIES
59 METAL SALES
J CHANNEL & CORNER TRIM
TOTAL
$
55.62
$
55.62
CAPITAL IMPROVEMENTS PARKS
FIRST NATIONAL BANK
JD TRACTOR W/BOOM MOWER
$
3,299.33
FIRST NATIONAL BANK
2023 DODGE RAM 2500 CREW CAB
$
1,614.48
$
4,913.81
TOTAL
MCVB
FUELMAN
FUEL USAGE 4.6.26 - 4.12.26
$
51.77
OKLAHOMA TOURISM
BROCHURES - MARCH
$
65.52
METAL FAB TROPHY
PLASTIC TAG - J BLACK
$
11.00
CONTRACTORS PORTABLES
PORTS-LET
$
90.00
$
218.29
TOTAL
SENIOR CENTER
AIR WISE HEATING & AIR
LABOR & MATERIALS - PO #26-01041
$
629.50
DOC SERVICES
MEALS REIMBURSEMENT - PO #26-01065
$
503.00
$
1,132.50
TOTAL
AIRPORT
PDI
SPG PACKAGE
$
47.74
WISDOMS PUMP SERVICE
LABOR - PO #26-01013
$
1,109.89
WORLDFUEL
JET FUEL - PO #26-01075
$ 18,482.08
THIRD GENERATION ELECTRIC
ODAL & REIL REPAIRS - PO #26-00970
$
TOTAL
3,386.00
$ 23,025.71
OFF-CYCLE CHECKS/DRAFTS
OTTAWA COUNTY CLERK
LIEN COSTS
$
WILLIAM KNOTTS
CREDIT REFUND
$
80.00
ELLEN BIDDLE
QUAPAW COMMUNITY
BOOSTERS
DEPOSIT REFUND
$
100.00
DEPOSIT REFUND
$
500.00
$
932.00
TOTAL
CITY OF MIAMI
Council
252.00
SALARIES & BENEFITS - 4.2.26
$ 326,994.47
TOTAL GENERAL FUND
$ 25,953.91
TOTAL OTHER FUNDS
$ 99,663.41
Page 8 of 9
April 21, 2026
20
Council
TOTAL GOVERNMENTAL FUNDS
$ 453,543.79
Page 9 of 9
April 21, 2026
21
Miami City Council Regular Meeting
MEETING DATE:
May 5, 2026
AGENDA TITLE:
Letter of Support From the City of Miami for a Department of Commerce Emergency
Solutions Grant for the Community Crisis Center
PRESENTER:
Stephanie Cromwell/
Councilmember Barnes
BACKGROUND:
The Community Crisis Center provides safe emergency shelter, crisis intervention, advocacy, and supportive
services for survivors of domestic violence, sexual assault, stalking, and human trafficking in Ottawa, Delaware,
and Craig Counties.
Each year, our agency applies for Emergency Solutions Grant funding, commonly called ESG. This grant helps
support shelter operations and essential services for individuals and families at our shelter, including those fleeing
violence, sexual assault, and human trafficking. For survivors in crisis, ESG funding helps ensure that safe shelter
remains available when they have nowehere else to go.
As part of the ESG application process, we are required to obtain a letter of support from the City of Miami. We
are respectfully requesting the Council's approval of that letter again this year. This letter demonstrates the City's
support for our continued shelter services and our role in helping meet emergency housing needs in the
community.
This request does not create any financial obligation for the City. We are not asking for matching funds, city
funding, or in-kind support. We are simply requesting a letter of support to include with our ESG application.
Thank you for your continued support of Community Crisis Center and the survivors and families we serve.
STAFFS RECOMMENDATION:
Staff recommends approval of the letter of support from the City of Miami for a Department of Commerce
Emergency Solutions Grant for the Community Crisis Center
ATTACHMENT(S):
Local Government Approval.pdf
22
CERTIFICATION OF LOCAL GOVERNMENT APPROVAL FOR NONPROFIT
ORGANIZATIONS
Emergency Solutions Grant (ESG) Program
To be submitted ONLY by Community Action Agencies (CAA) or Independent Nonprofits and to be
prepared by Units of General Local Government.
I, _____________________________________, (name of local government official and title) duly authorized
to act on behalf of the ______________________________________________________ (name of jurisdiction)
hereby approve the following emergency shelter activities proposed by
Community Crisis Center
which is (are) to be located in
(name of CAA/Nonprofit)
Miami, Oklahoma (Ottawa County)
(name of jurisdiction).
Name of Chief Elected Official and Title
Signature of the Chief Elected Official
Date
12 | P a g e
23
Miami City Council Regular Meeting
MEETING DATE:
May 5, 2026
AGENDA TITLE:
Contract Between DOCServices, Inc and the City of Miami as Recommended by the
Seniors' Center Inc. and Authorize the City Manager to Sign
PRESENTER:
Kevin Browning/
Brandy Rogers
BACKGROUND:
The Miami Seniors' Center 501c3 Board of Directors have made the recommendation for the City of Miami Council
to approve the attached contract. Currently, DOCService, Inc. uses the commercial kitchen in the Miami Seniors'
Center to prepare meals for seniors. They currently do not pay rent nor utilities for their use of this facility.
Prior to taking over the Senior Center in the latter part of 2024, the City supported the DOCS program by making
an annual donation to the Seniors' Center on DOCS behalf in the amount of $12,000.00 for rent and also giving the
Center utility credits. Since taking over the Seniors Center operations, the financial impact to maintain the facility
and grounds, and to have a designated employee has come at a substantial cost to the City. In order to keep the
cost at a manageable amount, we are asking you to approve this contract.
STAFFS RECOMMENDATION:
Approve Contract with DOCServices, Inc. and authorize the City Manage to sign Contract.
ATTACHMENT(S):
DOCServices20260306-Final.pdf
LTR TO COUNCIL-FROM DOCS 2.19.2026.pdf
City of Miami Contributions to DOCS-Senior Center FY 13-14 to 23-24.pdf
DOCS Financial History Tax Returns FY 2014-FY 2024.pdf
Senior Center Electric (2014-2026).xlsx
Senior Center Water (2022-2026).xlsx
24
25
26
27
28
29
30
31
32
$770.59
$809.64
$855.49
$1,029.42
$1,134.41
$1,502.11
$2,176.21
$1,864.21
$1,513.20
$1,078.76
$1,112.83
$1,051.45
$923.76
$1,119.78
$1,166.64
$1,091.14
$1,155.26
$1,253.45
$1,551.48
$38.96
$1,948.07
33
$1,858.90
$1,330.57
$1,182.13
34
$1,049.02
$1,102.55
$1,342.48
$1,319.41
35
$1,479.64
$1,288.85
$1,625.35
36
$1,911.06
$1,901.59
$1,515.06
$1,563.53
37
$1,082.55
$1,191.70
$1,131.81
$1,007.07
38
$1,223.97
$1,194.57
$1,159.33
39
$1,260.23
$1,833.60
$1,779.71
40
$1,934.50
$1,253.45
$1,031.43
$151.89
$1,146.83
$887.79
41
$1,018.09
$1,486.29
$1,269.43
$1,077.53
42
$1,632.14
$1,846.20
$1,520.03
43
$1,514.01
$990.41
$921.56
$1,135.34
$954.76
44
$1,022.28
$1,176.40
$1,084.24
$973.00
45
$905.47
$1,055.82
$1,265.50
$1,322.68
46
$1,265.50
$697.73
$975.67
$1,063.48
$1,244.04
47
$1,193.11
$1,091.25
$1,142.18
$1,344.34
48
$1,571.19
$1,805.37
$1,478.60
$1,346.27
$1,043.41
49
$1,168.42
$1,028.65
$1,103.29
$1,122.36
50
$1,120.92
$1,097.63
$1,380.66
$1,830.71
$1,640.23
51
$1,790.76
$1,542.32
$1,143.51
$1,216.63
$1,143.89
$1,073.47
$1,236.57
52
$1,056.85
$1,196.14
$1,297.36
53
$1,647.57
$1,799.99
$1,495.94
$1,386.51
54
$1,182.59
$1,320.05
$810.99
$1,322.63
55
$1,148.21
$1,188.67
$10.54
56
$79.92
$102.41
$1,220.44
$1,770.45
$206.79
$1,886.76
$187.09
$1,870.83
$1,827.21
$1,182.50
$1,015.89
$54.99
$1,049.45
57
$64.38
$1,034.08
$46.52
$931.34
$31.87
$1,046.18
$28.71
58
$1,193.21
$32.13
$1,097.53
$23.03
$1,413.72
$1,514.65
$1,729.70
$1,610.00
$1,427.24
$1,023.26
$1,091.19
$951.42
$892.82
$1,032.37
$941.98
59
$906.63
$1,301.22
$169.53
$1,695.13
$1,611.21
$1,449.62
$1,193.64
$1,311.77
$946.94
$862.83
$871.61
$815.38
$831.50
Payments:
Credits:
60
$770.59
$0.00
$770.59
$809.64
$0.00
$809.64
$855.49
$0.00
$855.49
$1,029.42
$0.00
$1,029.42
$1,134.41
$0.00
$1,134.41
$1,502.11
$0.00
$1,502.11
$2,176.21
$0.00
$2,176.21
$1,864.21
$0.00
$1,864.21
$1,479.13
$0.00
$1,479.13
$1,479.13
34.07CR
34.07CR
$1,112.83
1,112.83CR
$1,112.83
$0.00
$1,112.83
$1,051.45
$0.00
$1,051.45
$923.76
$0.00
$923.76
$1,119.78
$0.00
$1,119.78
$1,166.64
$0.00
$1,166.64
$1,091.14
$0.00
$1,091.14
$1,155.26
$0.00
$1,155.26
$1,253.45
$0.00
$1,253.45
$1,980.05
$0.00
$1,980.05
$428.57
$389.61
$389.61
$1.20
1,558.46CR
$1.60
1,557.26CR
$226.22
1,555.66CR
$25.06
1,329.44CR
$18.86
1,304.38CR
61
$18.19
1,285.52CR
$14.99
1,267.33CR
$40.54
1,252.34CR
$50.00
1,211.80CR
$51.01
1,161.80CR
$6.08
1,110.79CR
$10.61
1,104.71CR
$1,094.10
1,094.10CR
$371.78
$0.00
$371.78
$371.78
$1.20
1,487.12CR
$1.60
1,485.92CR
$226.22
1,484.32CR
$25.06
1,258.10CR
$18.86
1,233.04CR
$18.19
1,214.18CR
$14.14
1,195.99CR
$38.25
1,181.85CR
$47.18
1,143.60CR
$48.33
1,096.42CR
$0.78
1,048.09CR
$10.61
1,047.31CR
$1,036.70
1,036.70CR
$0.00
$0.00
$1.50
1,330.57CR
$2.00
1,329.07CR
$282.78
1,327.07CR
$31.32
1,044.29CR
$23.58
1,012.97CR
$22.74
989.39CR
$11.43
966.65CR
$30.92
955.22CR
$38.14
924.30CR
$38.88
886.16CR
$13.26
847.28CR
$834.02
834.02CR
$0.00
$0.00
$2.00
1,182.13CR
$1.50
1,180.13CR
$282.78
1,178.63CR
$31.32
895.85CR
$23.58
864.53CR
$22.74
840.95CR
$9.68
818.21CR
$26.18
808.53CR
$32.28
782.35CR
62
$32.82
750.07CR
$13.26
717.25CR
$703.99
703.99CR
$0.00
$0.00
$1.50
1,049.02CR
$2.00
1,047.52CR
$282.78
1,045.52CR
$31.32
762.74CR
$23.58
731.42CR
$22.74
707.84CR
$8.11
685.10CR
$21.92
676.99CR
$27.03
655.07CR
$27.38
628.04CR
$13.26
600.66CR
$587.40
587.40CR
$0.00
$0.00
$1.50
1,102.55CR
$2.00
1,101.05CR
$282.78
1,099.05CR
$23.49
816.27CR
$23.58
792.78CR
$15.16
769.20CR
$8.93
754.04CR
$24.14
745.11CR
$29.76
720.97CR
$29.89
691.21CR
$6.85
661.32CR
$13.26
654.47CR
$641.21
641.21CR
$0.00
$1.50
1,342.48CR
$2.00
1,340.98CR
$282.78
1,338.98CR
$117.45
1,056.20CR
$23.58
938.75CR
$106.12
915.17CR
$9.58
809.05CR
$25.90
799.47CR
$31.94
773.57CR
$31.98
741.63CR
$10.34
709.65CR
$13.26
699.31CR
$686.05
686.05CR
$0.00
$0.00
$1.50
1,319.41CR
63
$2.00
1,317.91CR
$282.78
1,315.91CR
$70.47
1,033.13CR
$23.58
962.66CR
$60.64
939.08CR
$10.41
878.44CR
$28.14
868.03CR
$34.69
839.89CR
$34.28
805.20CR
$22.28
770.92CR
$13.26
748.64CR
$735.38
735.38CR
$0.00
$0.00
$1.50
1,479.64CR
$2.00
1,478.14CR
$282.78
1,476.14CR
$101.79
1,193.36CR
$23.58
1,091.57CR
$90.96
1,067.99CR
$11.57
977.03CR
$31.30
965.46CR
$38.59
934.16CR
$38.05
895.57CR
$28.17
857.52CR
$13.26
829.35CR
$816.09
816.09CR
$0.00
$1.50
1,288.85CR
$2.00
1,287.35CR
$282.78
1,285.35CR
$109.62
1,002.57CR
$23.58
892.95CR
$98.54
869.37CR
$9.14
770.83CR
$24.71
761.69CR
$30.47
736.98CR
$29.47
706.51CR
$31.54
677.04CR
$13.26
645.50CR
$632.24
632.24CR
$0.00
$0.00
$1.50
1,625.35CR
$2.00
1,623.85CR
$282.78
1,621.85CR
$70.47
1,339.07CR
$23.58
1,268.60CR
$60.64
1,245.02CR
64
$14.05
1,184.38CR
$38.00
1,170.33CR
$46.84
1,132.33CR
$44.53
1,085.49CR
$72.61
1,040.96CR
$13.26
968.35CR
$955.09
955.09CR
$1.50
1,911.06CR
$0.00
$2.00
1,909.56CR
$282.78
1,907.56CR
$54.81
1,624.78CR
$23.58
1,569.97CR
$45.48
1,546.39CR
$17.82
1,500.91CR
$48.19
1,483.09CR
$59.42
1,434.90CR
$55.19
1,375.48CR
$123.25
1,320.29CR
$13.26
1,197.04CR
$1,183.78
1,183.78CR
$3.00
1,901.59CR
$4.00
1,898.59CR
$565.56
1,894.59CR
$86.13
1,329.03CR
$47.16
1,242.90CR
$68.22
1,195.74CR
$31.40
1,127.52CR
$84.88
1,096.12CR
$104.66
1,011.24CR
$0.00
$95.95
906.58CR
$241.01
810.63CR
$26.52
569.62CR
$2,058.16
543.10CR
$1,515.06
$0.00
$0.00
$1.50
1,563.53CR
$2.00
1,562.03CR
$282.78
1,560.03CR
$31.32
1,277.25CR
$23.58
1,245.93CR
$22.74
1,222.35CR
$14.25
1,199.61CR
$38.54
1,185.36CR
$47.51
1,146.82CR
$43.48
1,099.31CR
$109.90
1,055.83CR
65
$13.26
945.93CR
$932.67
932.67CR
$0.00
$0.00
$1.50
1,082.55CR
$2.00
1,081.05CR
$282.78
1,079.05CR
$31.32
796.27CR
$23.58
764.95CR
$22.74
741.37CR
$8.54
718.63CR
$23.10
710.09CR
$28.48
686.99CR
$25.71
658.51CR
$68.01
632.80CR
$13.26
564.79CR
$551.53
551.53CR
$0.00
$0.00
$1.50
1,191.70CR
$2.00
1,190.20CR
$282.78
1,188.20CR
$31.32
905.42CR
$23.58
874.10CR
$22.74
850.52CR
$9.84
827.78CR
$26.62
817.94CR
$32.82
791.32CR
$29.27
758.50CR
$88.21
729.23CR
$13.26
641.02CR
$627.76
627.76CR
$0.00
$0.00
$1.50
1,131.81CR
$2.00
1,130.31CR
$282.78
1,128.31CR
$23.49
845.53CR
$23.58
822.04CR
$15.16
798.46CR
$9.32
783.30CR
$25.18
773.98CR
$31.06
748.80CR
$27.59
717.74CR
$85.00
690.15CR
$13.26
605.15CR
$591.89
591.89CR
$1.50
1,007.07CR
$0.00
66
$2.00
1,005.57CR
$282.78
1,003.57CR
$23.49
720.79CR
$23.58
697.30CR
$15.16
673.72CR
$7.84
658.56CR
$21.18
650.72CR
$26.12
629.54CR
$22.99
603.42CR
$73.93
580.43CR
$13.26
506.50CR
$493.24
493.24CR
$0.00
$0.00
$1.50
1,223.97CR
$2.00
1,222.47CR
$282.78
1,220.47CR
$23.49
937.69CR
$23.58
914.20CR
$15.16
890.62CR
$10.42
875.46CR
$28.16
865.04CR
$34.71
836.88CR
$30.73
802.17CR
$99.03
771.44CR
$13.26
672.41CR
$659.15
659.15CR
$0.00
$1.50
1,194.57CR
$2.00
1,193.07CR
$282.78
1,191.07CR
$31.32
908.29CR
$23.58
876.97CR
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$789.42
5,941.15CR
5,151.73CR
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6,208.58CR
$2.00
6,207.08CR
$256.49
6,205.08CR
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5,948.59CR
$15.13
5,902.51CR
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5,887.38CR
$8.59
5,848.50CR
$23.23
5,839.91CR
$28.63
5,816.68CR
$2.45
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$12.50
5,785.60CR
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5,773.10CR
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5,151.73CR
5,136.46CR
5,136.46CR
$0.68
6,332.60CR
$1.50
6,331.92CR
$2.00
6,330.42CR
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6,328.42CR
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6,056.80CR
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6,046.49CR
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6,018.62CR
$12.50
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5,971.76CR
5,221.42CR
5,221.42CR
$2.00
6,518.78CR
$256.49
6,516.78CR
$15.13
6,260.29CR
$25.60
6,245.16CR
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6,219.56CR
$12.06
6,200.12CR
$32.58
6,188.06CR
$40.16
6,155.48CR
$4.53
6,115.32CR
$12.50
6,110.79CR
81
$875.39
6,098.29CR
5,222.90CR
$1.50
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$2.00
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$256.49
6,866.97CR
$15.13
6,610.48CR
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6,595.35CR
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6,554.39CR
$16.00
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6,504.37CR
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6,461.12CR
$12.50
6,407.80CR
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6,395.30CR
5,222.90CR
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7,022.89CR
$2.00
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$256.49
7,019.39CR
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6,762.90CR
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6,711.93CR
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6,616.10CR
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82
$12.90
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$256.49
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3,608.99CR
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3,286.99CR
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3,366.91CR
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$906.63
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1,277.23CR
1,277.23CR
2,726.85CR
2,726.85CR
3,920.49CR
3,920.49CR
5,232.26CR
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6,179.20CR
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$25,754.96
$154,919.90
88
4.23
23.31
36.53
26.47
18.01
32.17
16.02
67.28
Payment
Credit
224.02
1023.46
89
0
0
0
0
0
0
0
0
90
Miami City Council Regular Meeting
MEETING DATE:
May 5, 2026
AGENDA TITLE:
Discussion and Possible Vote on Library Procedures for Annual State Library Report as
Recommended by the Library Board
PRESENTER:
Callie Cortner
BACKGROUND:
Miami Public Library must submit information to the State Library at the end of every fiscal year. The Library
Board voted at its April meeting to recommend to the City Council the approval of the procedures and policies. No
changes have been made since the last Council approval in October 2024
From the Oklahoma Department of Libraries:
It’s time for the annual survey required by the State Aid Rules. The September 7, 2018, revision of the “Rules and
Regulations for State Aid Grants to Public Libraries” requires libraries to submit performance measures data each
year on the annual report to be eligible for state aid. Every library will perform the same measure.
Currently, the measures are:
• 2026 Policy Review
• 2027 Internet Speed Test
• 2028 Age and Condition
• 2029 Outreach
This year, we must perform a Policy Review. The policy review is intended to ensure that all libraries examine their
policies at least once every four years. Libraries may opt to review all of their policies at the end of the four-year
period, or they may choose to use a more flexible schedule by reviewing policies at any time during the four-year
period. Every library is required to have the following policies: Materials Selection, Circulation with Interlibrary
Loan, and Internet Use Policies.
STAFFS RECOMMENDATION:
Move to approve the library procedures as recommended by the Library Board.
ATTACHMENT(S):
MASTER Library Operating Procedures 2026.docx
2026 Policy Review Performance Measure.pdf
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LIBRARY STANDARD OPERATING PROCEDURES & POLICIES
Having been adopted by the Miami Public Library Board of Trustees, and approved by the Miami
City Council, these guidelines govern the day-to-day operations of the library.
Last Reviewed by Council 10/2024
Contents
MISSION STATEMENT .................................................................................................................................................................................... 4
VISION ........................................................................................................................................................................................................... 4
VALUES .......................................................................................................................................................................................................... 4
Seeking and sharing learning and lived experiences ............................................................................................................................................................................................. 4
Ensuring unrestricted access to information and ideas ......................................................................................................................................................................................... 4
Removing barriers to opportunity ......................................................................................................................................................................................................................... 4
Aligning with and acting on professional ethical principles ................................................................................................................................................................................... 4
Managing resources carefully and clearly ............................................................................................................................................................................................................. 4
Fostering connection, community, and belonging. ............................................................................................................................................................................................... 4
Putting people first to create positive experiences ............................................................................................................................................................................................... 4
LIBRARY HOURS ............................................................................................................................................................................................ 5
CIRCULATION ................................................................................................................................................................................................ 5
Open Collection ..................................................................................................................................................................................................................................................... 5
Borrowing Period................................................................................................................................................................................................................................................... 5
All other materials .............................................................................................................................................................................................................................. 5
How to Apply for a Library Card .................................................................................................................................................................... 5
Proof of Residency ........................................................................................................................................................................................ 6
Hold Requests ............................................................................................................................................................................................... 6
Borrower Responsibilities and Privileges ....................................................................................................................................................... 6
Renewals and Limits ............................................................................................................................................................. 7
Interlibrary Loan............................................................................................................................................................................................ 7
OVERDUE MATERIALS ................................................................................................................................................................................... 7
FINES FOR OVERDUE NON-TRADITIONAL MATERIALS ........................................................................................................................................................................................... 8
LOST AND DAMAGED MATERIALS ......................................................................................................................................................................................................................... 8
DAMAGE ................................................................................................................................................................................................................................................................ 8
ELECTRONICS LENDING PROCEDURE ............................................................................................................................................................. 9
General Information .............................................................................................................................................................................................................................................. 9
Borrower Requirements ........................................................................................................................................................................................................................................ 9
Borrowing Details ................................................................................................................................................................................................................................................ 10
Overdues and Fines ............................................................................................................................................................................................................................................. 10
Damaged and Lost Devices .................................................................................................................................................................................................................................. 10
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DONATIONS AND GIFTS ............................................................................................................................................................................... 11
Donations ............................................................................................................................................................................................................................................................ 11
Gifts ..................................................................................................................................................................................................................................................................... 11
Friends Book Sale ................................................................................................................................................................................................................................................ 11
BULLETIN BOARD USE ................................................................................................................................................................................. 13
Restrictions on posted notices: ........................................................................................................................................................................................................................... 13
Definition of a volunteer ..................................................................................................................................................................................................................................... 14
Library Responsibilities ........................................................................................................................................................................................................................................ 14
Volunteer Responsibilities ................................................................................................................................................................................................................................... 14
Recruitment and Application Process .................................................................................................................................................................................................................. 15
Volunteer Tasks ................................................................................................................................................................................................................................................... 15
Volunteer Work Assignments, Training, and Supervision .................................................................................................................................................................................... 15
Restrictions .......................................................................................................................................................................................................................................................... 16
Confidentiality of Patron Records ........................................................................................................................................................................................................................ 16
LIBRARY USE ................................................................................................................................................................................................ 16
Patron Behavior and Library Usage ..................................................................................................................................................................................................................... 16
The following may not be brought into the library: ............................................................................................................................................................................................. 17
UNATTENDED CHILDREN ............................................................................................................................................................................. 17
SERVICE ANIMALS ....................................................................................................................................................................................... 17
Access to Records Under Foreign Intelligence Surveillance Act, Section 215 ...................................................................................................................................................... 18
COMPUTER USE/INTERNET SAFETY ............................................................................................................................................................. 19
Conditions of Use ................................................................................................................................................................................................................................................ 19
More Information Regarding Use ........................................................................................................................................................................................................................ 19
Printing & Copying Fees:...................................................................................................................................................................................................................................... 20
Faxing Fees: ......................................................................................................................................................................................................................................................... 20
COLLECTION AND SELECTION ...................................................................................................................................................................... 20
Materials Selection .............................................................................................................................................................................................................................................. 20
Objectives ............................................................................................................................................................................................................................................................ 20
Community Factors ............................................................................................................................................................................................................................................. 20
Book Selection Policies and Procedures .............................................................................................................................................................................................................. 21
Children and Young Adults .................................................................................................................................................................................................................................. 21
Book Selection Aids ............................................................................................................................................................................................................................................. 22
Weeding .............................................................................................................................................................................................................................................................. 22
Controversial Issues ............................................................................................................................................................................................................................................. 22
Donated Items ..................................................................................................................................................................................................................................................... 22
LIBRARY PROGRAMS ................................................................................................................................................................................... 22
APPENDICES ................................................................................................................................................................................................ 24
Appendix C .......................................................................................................................................................................................................................................................... 24
Appendix D .......................................................................................................................................................................................................................................................... 24
Appendix E........................................................................................................................................................................................................................................................... 24
Appendix F ........................................................................................................................................................................................................................................................... 24
Appendix G .......................................................................................................................................................................................................................................................... 24
Appendix A – Electronic Device Checkout Guidelines ..................................................................................................................................93
25
Page|3
Miami Public Library Electronic Device Checkout Guidelines ................................................................................................ 25
General Information ............................................................................................................................................................................................................................................ 25
Borrower Requirements ...................................................................................................................................................................................................................................... 25
Borrowing Details ................................................................................................................................................................................................................................................ 25
Overdues and Fines ............................................................................................................................................................................................................................................. 26
Damaged and Lost Devices .................................................................................................................................................................................................................................. 26
Appendix B – Meeting Room User Agreement ............................................................................................................................................ 27
Appendix C – Patron Behavior Incident Report............................................................................................................................................ 28
Identification will be required at time of pick-up................................................................................................................................................................................................. 29
Appendix E – Request for Reconsideration of library Materials ................................................................................................................... 30
REQUEST FOR RECONSIDERATION OF LIBRARY MATERIALS ................................................................................................................................................................................ 30
Appendix F – Non-Traditional Materials Lending library: Release Form ...................................................................................................... 31
Non-Traditional Materials Lending library: Liability Release Form ...................................................................................................................................................................... 31
Appendix G – Volunteer Application ........................................................................................................................................................... 32
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MISSION STATEMENT
Miami Public Library’s mission is to entertain, inspire, encourage learning, and foster connections that
enhance our community.
VISION
Foster a welcoming environment where everyone is acknowledged, listened to, and embraced,
promoting equal knowledge access for limitless possibilities and community growth.
VALUES
Seeking and sharing learning and lived experiences
We believe that knowledge consists of both personal and collective repositories of information, skills,
relationships, and experiences. We encourage the process of constructing knowledge, expanding
awareness, establishing connections, and fostering opportunities for shared learning.
Ensuring unrestricted access to information and ideas
We ensure equitable access to information, privacy, and a wide range of opinions and
viewpoints within legal boundaries.
Removing barriers to opportunity
We prioritize the perspective through which we rethink policies, procedures, practices, and power
dynamics across all levels to redistribute resources and foster new opportunities.
Aligning with and acting on professional ethical principles
We highly prioritize professional ethics, representing a clear and consistent reflection of our
organization's and library's professional values, principles, policies, and practices in our decision- making,
actions, and conduct.
Managing resources carefully and clearly
We focus on responsibly, efficiently, and transparently managing and overseeing economic,
physical, and social resources to provide optimal value to the community we serve.
Fostering connection, community, and belonging.
We promote the welcoming, engaging, and appreciation of individuals and communities. We aim to
establish meaningful connections and nurture a sense of belonging within our community.
Putting people first to create positive experiences
We value understanding and responding to people's needs with relevance and quality. We create
positive experiences by supporting interests and meeting needs within and outside the library.
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LIBRARY HOURS
The library is open the following hours:
9:00 a.m. – 7:00 p.m. Monday -- Friday
9:00 a.m. – 1:00 p.m. Saturday
The library closes on the following holidays and some Saturdays and/or Sundays directly before or after
holidays:
New Year's Day, Martin Luther King Day, President's Day, Memorial Day, Juneteenth, Independence
Day, Labor Day, Indigenous Peoples Day (a.k.a. Columbus Day), Veteran's Day, Thanksgiving and the
day following, and Christmas Eve and Christmas.
CIRCULATION
Open Collection
The library collection is open to all. Parents who wish to restrict their children's library materials must
accompany the child to the library and monitor their online activity.
Borrowing Period
New fiction
7-day loan period
All other materials
14-day loan period
Newspapers and current magazines are not checked out, but all children's periodicals may be
checked out.
How to Apply for a Library Card
Anyone residing, working, or attending school in Ottawa County can be issued a library card at no
charge, valid for three years. Renewal of the library card will require proof of residency.
Individuals outside of Ottawa County are charged $20.00 for a library card, valid for one year.
Nonresident patrons must provide a means for library staff to contact them, including a mailing
address and email/phone number. Expired nonresident cards must be renewed in
person. Children 5 years of age and older, or who are enrolled in school, including kindergarten, may be
issued a library card; those under 18 must have a parent or guardian sign them up for a card unless
legally emancipated (documentation required.) Youth accounts must be linked to a parent or guardian
account in good standing.
To apply for a library card, the information required is the name, permanent address, personal telephone
number, work telephone, and email. Applicants must present a driver's license or government-issued
photo ID card with their current address at the time of application and proof of residency (see below).
For those who work in Ottawa County, a recent pay stub showing the employer and address is required.
Students can show a school ID or a current class schedule. A postcard may be mailed to applicants who
have insufficient identification; the presentation of the postcard will be considered proof of address.
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An individual who has recently moved to Ottawa County may be given a digital-only card number to
allow them time to secure the necessary items. The card will allow the individual instant access to online
library services for 30 days. Once the patron submits required items, they will be given full access to the
library's collection. Only one digital card per household will be issued.
The card must be presented at the time of checkout unless the patron has a current photo on file in our
system and provides an ID. All materials checked out on the borrower's card, and all fines accruing on
such materials are the responsibility of that person unless the library has been notified in advance that the
card has been lost or stolen. Only the patron assigned to a card may use the card for checkout purposes.
Each person in the household will need a card registered in their name.
There is a $5 charge for a lost card, expired or not. Cards will not be issued 15 minutes prior to closing.
Proof of Residency
Proof of residency may be established when the applicant provides any of the following
documents showing the applicant’s name and current address:
Utility Bill
Rent Receipt
Recently dated mail (not older than one month
Checkbook
Hold Requests
Library users may place Catalog items on hold. Requests can be made in person, on the phone, or by
using the online catalog. Requests are filled on a first come, first served basis. Patrons will be notified by an
automated email or a phone call when their request is available, unless in the rare event they have asked
to not be notified. Materials will be held for seven days from the date of the hold being processed. If a
patron places holds and does not pick them up, this service may be suspended for up to 6 months.
Borrower Responsibilities and Privileges
The individual to whom the card is issued is responsible for the following:
•
The return, in good condition, of all materials borrowed by the due date;
•
Return of all media cases with all contents accounted for. Incomplete returns may not be
accepted;
•
Payment of fines incurred for any damaged or lost materials;
•
Report a lost or stolen card as soon as practical;
•
Payment of all charges on the card until it is reported lost or stolen; and
97
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•
Prompt reporting of any changes in name, address, email address, or phone number.
Parents or guardians of a youth’s account that is linked to their account are responsible for the abovelisted liabilities. They shall teach their youth proper library rules, etiquette, and supervise the use of the
youth card.
In order to safeguard the collection and make materials available to as many people as
possible, the library will deactivate cards in the following circumstances:
•
When items have been 40 days overdue or when patrons owe $10 or more in fines. library
accounts will be reactivated when materials have been renewed and/or returned, and the
account falls below the $10 threshold.
•
When library correspondence is undeliverable. Borrowing privileges can be reinstated by
bringing in one piece of recently postmarked (no older than 30 days) mail.
Renewals and Limits
All materials except Hotspots and wait list items, may be renewed twice.
DVDs are limited to four per household from the Children's Dept., four per household from the
Adult Dept, and two per household from the Teen Dept.
Only one Hotspot may be checked out per household.
Hotspot items are not renewable.
Interlibrary Loan
Books not in our collection may be obtained through an Interlibrary Loan for patrons with valid library
cards.
A fee of $3.00 per item to offset postage costs will be collected at the time the patron picks up each
item.
Fines for overdue Interlibrary Loan materials will be $0.10 per day.
OVERDUE MATERIALS
As of September 1,2024, the Miami Public library no longer charges late fines on overdue traditional
materials (books, audiobooks, DVDs). This procedure only applies to overdue items. Fines for damaged,
stolen, or lost items will still be charged to the cardholder's account as stated herein.
Every item checked out still has a due date. Cardholders are responsible for honoring the due date by
returning or renewing the item. Items with holds will not be renewed. Hotspots will be turned off after the
original due date to ensure prompt return for the next user. Items that are 40 days overdue will be
assumed lost and the cardholder will be charged the cost of replacement, unless the item is returned in 98
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good, usable condition.
The No-Late-Fine procedure applies only to traditional materials belonging to the Miami Public library.
Late fines for Interlibrary loan items, Hotspots, electronics, and other non-traditional materials may still
be charged.
Patrons with overdue materials will be notified up to three times. The first notification will be one week
after the due date. A second notice may be sent within four weeks after the due date.
Accounts showing $50.00 or more in charges for those materials may be turned over for collection after
the patron is notified a third time and the account will be deactivated. A $10.00 processing fee will be
added to any account submitted for collection.
Families (or a group of individuals living at the same address) with an outstanding balance of
$10.00 or more will have all cards with that address deactivated until the debt falls below the
threshold.
State law makes theft or destruction of library materials a crime. Pursuant to 21 O.S.§§ 1739 and1785,
any person who willfully commits such an act maybe prosecuted for same at the discretion of the
City.
Punishment for conviction of library theft may be restitution and/or a fine of up to $10,000. (21 OS
Sec. 1739.)
FINES FOR OVERDUE NON-TRADITIONAL MATERIALS
Hotspot & Laptops - $1.00/day
Library of Things, Games & Activity Packs - $0.10/day
Electronics (other than Hotspots) - $.25/day
LOST AND DAMAGED MATERIALS
Items that are 40 days overdue will be assumed lost, and replacement costs will be charged to the
cardholder's account. If the item is returned in good and usable condition, the charge will be withdrawn.
Patron accounts with debt outstanding on lost or damaged materials will have their account deactivated
until the debt falls below the threshold.
DAMAGE
Patrons will be charged $2 per page of damage unless the damage exceeds the cost of the book or
damage renders the material unusable; then, the patron will be responsible for total replacement.
All other materials will be charged for total replacement unless parts can be replaced (charging cords,
cases, etc.)
Damage includes but is not limited to:
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Water/liquid damage
Animal damage (chewing, slobbering, etc.)
Ripped, torn, crumpled pages (It does not include pages of text or pictures that are
removed from the book. These are considered damaged beyond repair.)
Writing or coloring
Removing library stickers, stamps, or other identifying materials
Scratched discs
Broken cords
Any materials lost or damaged beyond repair must be paid for at replacement price and processing
costs. Payments can be made in person at Miami Public library. If no cover price is available, lost
children's and teen paperbacks cost $8.00, and all other mass market paperbacks
$10.00. Lost magazines cost $6.00. Lost CDs, which can be individually replaced, are $10.00 each.
Hardcover books and media (e.g., DVD, Book on CD) will be assessed at replacement cost (including
processing).
ELECTRONICS LENDING PROCEDURE
(see Appendix A)
The Miami Public Library provides technology for education, research, and career development. Please
note that laptops are available for in-library use only.
General Information
Device Responsibility: The library is not responsible for charging devices or for any unforeseen
hardware or software failures. Device performance may vary based on location and internet
coverage.
Internet Access: Our hotspots use cellular tower technology and coverage and are set up with built-in
filtering to comply with the Child Internet Protection Act (CIPA). The library is not responsible for
content accessed or personal information shared over the internet. Users should follow safe Internet
practices and agree not to engage in activities that violate federal, state, or local laws.
Liability: The library is not liable for damages, including lost or stolen data, damage to personal
devices or software, or misuse of the internet by any connected user.
Borrower Requirements
Must be at least 18 years old and present a photo ID.
Have a current library card with full borrowing privileges and less than $10.00 in fines. Temporary
cardholders cannot borrow electronic devices.
Accept responsibility for device use by minors during the checkout period.
Complete and sign the agreement to abide by library guidelines, policies, and procedures.
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Borrowing Details
Lending Period: Checkout is for 14 days. There is no renewal.
Device Holds: Devices can be reserved if unavailable. Once contacted, patrons have until the end of
the next day to collect the device.
Device Limit: One of each device type can be checked out per library card and household.
Device Security: Devices are trackable and will be locked or have internet access disabled if not
returned within three days of the due date.
Safe-Keeping: Borrowers must ensure devices are returned in good condition and assume liability
during the borrowing period.
Software and Files: Borrowers must remove any files or apps before returning the device. All data will
be erased upon check-in.
Storage: Devices should be stored in a temperature-controlled environment and kept away from
harmful elements.
Return Policy: Devices may be damaged or ruined if placed in the book drop. Devices returned in the
book drop will incur a $10 fee plus possible replacement costs and suspension from future electronic
checkouts.
Overdues and Fines
Late returns incur a fee of $1.00 per day.
Failure to return equipment when it is due or to pay for lost or damaged equipment may result in
charges being filed and/or collection procedures and suspension of future electronic equipment
checkouts.
Damaged and Lost Devices
The patron assumes full responsibility for the cost of repair or replacement if the Electronics, power
cord, or carrying case is lost, stolen, or damaged, as follows:
o Hot Spot:
$50
o
Cord:
$20
o
Case:
$18
o
Laptop:
Purchase Price listed in our catalog
Failure to return devices or pay for damages will result in suspended borrowing privileges and
potential account referral to a collection agency.
Notifying the library of existing damage is crucial to disputing charges.
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For assistance regarding electronic device lending, borrowers may call the library during normal
business hours. 918-541-2292
DONATIONS AND GIFTS
Donations
Donated items will be accepted by the Miami Public library with the understanding that they may or
may not be added to the collection.
Items added to the collection must meet the library's Materials Selection Procedure.
Donated books and equipment become library property and are subject to library procedure. Items
which are not placed in the collection may be placed in the Friends of the Library Book Sales.
The library cannot make appraisals on donated items; however, if the donor wishes to take a tax
deduction, a letter will be provided which lists the number of books or items donated. The donor may
estimate the value of the item donated, but the library will not retain records of value claimed.
Gifts
A memorial gift is acknowledged by a card sent to the family of the person in whose memory the gift was
given.
If the donor wishes a book purchased ($25 donation), a bookplate is affixed inside the memorial book
designating for whom the memorial is made, and by whom.
If a memorial donation of $100 or more is made to the library Trust Fund, the names of the donor and
person memorialized are added to the virtual memorial wall plaque.
The minimum donation when the donor wishes the library to purchase a book is $25.00 or list price,
whichever is greater.
Gift books must be of a general nature and of value to the collection as a whole and must meet the
criteria of the library's Materials Selection Procedure.
Friends Book Sale
The Friends of the Miami Public library holds book sales that benefit the library. They also have a bookcase
located in the library that is stocked with books for sale year-round.
Donated books for these sales are accepted at the library year-round.
Friends of the Library is an independent 501(c)(3) organization.
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MEETING ROOM USE (See Appendix B)
The meeting room may be reserved in compliance with the following regulations:
1. Use of a meeting room for not-for-profit purposes is free of charge and available during the
hours the library is open. Library-sponsored programs and library-related activities are given
priority, should scheduling conflicts arise. Patrons may use meeting rooms for educational
events, video conferencing, virtual interviews, and work-study free of charge.
2. Using the meeting room for a for-profit or private event requires a $10 per hour
donation.
3. The group or party is responsible for cleanup and will agree to pay for any damages or repairs
needed in addition to any other fees charged. All for-profit and private events are to follow
the same agreement and policies as any other group.
4. A User Agreement form must be filled out, and the contact person making the reservation
should be a member of the sponsoring group. The contact's name and telephone
number and the meeting time will then be entered on the calendar. If required, donations
must be made at the time the room is reserved.
5. A small kitchen with a microwave oven, refrigerator, and sink is adjacent to the meeting room.
Light refreshments may be provided by the sponsoring group. Supplies and equipment in the
kitchen are for library use only. Alcoholic beverages, nicotine products, cannabis, or illegal
substances of any kind are not permitted in the library. Users of the meeting room are asked to
help maintain its cleanliness. If refreshments are served, the sponsoring group must sweep, take
the trash out, and wipe down tables.
6. Any loss of or damage to furnishings of facilities or other library property shall be the
responsibility of the sponsoring group, and the library shall be compensated in full.
7. Use of the library's technical equipment must be arranged in advance and operated by an
appropriately qualified person. Any damage to technical equipment is the responsibility of the
sponsoring group.
8. Groups may reserve the room for continuous use for no more than three months at a time. At
the end of the three-month period, such a group may reserve for another three months if
another group has not asked for the room on those dates. This use may not be daily.
9. Any meetings that would be disruptive to the use of the library are prohibited.
10. Any sponsoring group's use of the library meeting room does not necessarily constitute an
endorsement of that group's policies or beliefs by the Miami Public library, the library Board, or
the City of Miami.
11. Room occupancy is limited to:
Large Meeting Room:
50 people
Small Meeting Room:
15 people
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12. All uses shall be in full compliance with the City’s most current City-Owned Property Rental
and Use and Advertisement Agreement Policy and the City’s Tobacco and Marijuana
Ordinance 13-205. (See Appendix H)
BULLETIN BOARD USE
The Miami Public library maintains three bulletin boards to post public notices and notices of upcoming
nonprofit meetings and/or nonprofit educational or civic events. Posting of informational materials by the
library does not constitute an endorsement of the beliefs or policies of the sponsoring group.
Restrictions on posted notices:
Materials will be limited to no more than two weeks. They will be taken down the day after the
scheduled meeting.
Notices should not exceed 8.5" X 14" in size. Larger materials may be accepted and posted if
space allows at the discretion of the library Director or designee.
The library Director or designee may also determine that an item may be posted on the bulletin
board in the south foyer, although library-related information or publicity for library- sponsored
events will be given first priority.
The library will not be responsible for saving notices or posters.
No for-profit commercial or personal notices will be posted.
All materials submitted for posting are subject to the review of the library Director or
designee.
VOLUNTEERS (See Appendix G)
Volunteering for the Miami Public library can be a rewarding and exciting experience. Volunteer time,
energy, and goodwill are invaluable assets to the library because volunteerism enhances the library's
ability to fulfill its mission by providing opportunities for direct public participation in library services.
Volunteerism also strengthens and deepens the library's relationships throughout the community.
Volunteer opportunities offer citizens a way to contribute to the community, fulfill personal goals, achieve
a sense of satisfaction, and learn more about the library.
We support the effective utilization of volunteer time and talent as a way to:
•
Assist staff, as needed, in critical daily tasks
•
Add services of value to new and existing programs
•
Promote public awareness of library services
•
Increase involvement and support of the library by the public
•
Promote civic engagement by employees of local corporations.
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The purpose of this section is to clearly communicate the role and expectations of library
volunteers and the library procedure for accepting, selecting, training and supervising
volunteers.
Definition of a volunteer
For this section, a library volunteer is defined as an individual who assists with volunteer activities at,
or on behalf of, the library without promise, expectation or receipt of compensation for services
rendered. Volunteers are not eligible to receive benefits afforded City Employees.
Nothing in this procedure or in the volunteer's service to the library shall create a contract or
employment relationship between the volunteer and the library. Both the volunteer and the library
have the right to end the volunteer's association with the library at any time.
Library Responsibilities
To encourage volunteerism and to ensure a positive experience at the library, the library will:
•
Provide a staff person designated to administer the volunteer program
•
Ensure that all volunteers serve in positions that reflect their skills and interests while
meeting the needs of the library
•
Provide orientation and training to prepare the volunteers to perform their duties
•
Provide volunteer supervision in accordance with sound supervisory practices and library
policies
•
Maintain accurate volunteer demographic data, including hours worked
Volunteer Responsibilities
•
Upon the direction of the Director or their designee, volunteers have the opportunity to assist
the staff with various tasks throughout the library.
•
All volunteers are considered to represent the library while involved in library activities,
particularly when dealing with the public.
•
All volunteers will still be required to conform to all the rules and regulations of the library’s paid
staff.
•
Volunteers are required to sign in at the beginning of each shift and sign out at the end of each
shift
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Recruitment and Application Process
•
Individuals interested in volunteering at the library must fill out an application. Volunteers shall be
recruited without regard to any individual's age, race, creed, color, national origin, religion, marital
status, sexual orientation, gender, physical appearance, socioeconomic level, education level or
any other legally protected characteristics.
•
Volunteers are selected based on their qualifications in relation to the needs of the library.
Volunteers are placed in positions best suited to their skills, interests and availability. The library is
not able to guarantee a position for each prospective volunteer and has the right to decline any
application without cause. Applications are kept on file for 6 months. If, after 6 months, the
applicant has not been contacted, a new application may be submitted.
•
Volunteer placement is based on the following:
o Needs of the library at any given time
o Qualifications of volunteer applicants or Volunteer's ability to commit to a consistent
schedule of hours
o Availability of staff time to supervise volunteers
•
A background check, and where applicable, reference checking may be required before a
candidate can begin an assignment.
•
Volunteers under the age of 18 must have parental approval and cannot work more than 4 hours
per day. Generally, the library will not accept volunteers under the age of 14.
Volunteer Tasks
•
Programming support and assistance
•
Cleaning and maintenance (e.g., dusting shelves, cleaning toys, etc.)
•
Circulation support (e.g., putting carts in order, shifting collections, shelving and shelfreading)
•
Collection maintenance support (e.g., material repair, cleaning books)
•
Special projects support
Volunteer Work Assignments, Training, and Supervision
•
Volunteers will not be scheduled until they have completed a library orientation and
training and have reviewed all relevant library policies and procedures.
•
A library volunteer will be scheduled for assignments by a designated library staff member.
•
A pattern of absences may be cause for a volunteer to be excused from assignment.
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Restrictions
•
Volunteers will not be used to replace the work done by paid library staff.
•
Volunteers will not receive training in the library's circulation system nor be allowed access to
confidential patron information.
•
Volunteers will not be allowed access to non-public areas when not volunteering.
•
Volunteers may not:
o Perform activities that could reveal confidential patron information.
o Use the Integrated library System (ILS).
Confidentiality of Patron Records
We have an obligation to our patrons to maintain their confidentiality and respect their privacy. As
volunteers work with staff members, they may be exposed to information of a confidential nature. Such
information is not to be shared with anyone else, including family, friends, or acquaintances. No one is
permitted to remove or make copies of any records, reports, or documents from the library.
LIBRARY USE
Patron Behavior and Library Usage
To protect all library 'users' right to access library facilities, to ensure the safety of patrons and staff, and to
protect library resources and facilities from damage, reasonable restrictions and appropriate safeguards
to library access are outlined below. All visitors to the library are expected to follow local, state, and
federal laws. Any violations of the law will be reported to the appropriate authorities.
We ask for your cooperation in maintaining an atmosphere that is conducive to study and pleasant use of
the library. Any person found to be in violation of one or more of the library rules and regulations may be
asked to leave the library and could be banned from future library use. Failure to comply with a request to
leave the premises will result in the filing of trespassing charges with local law enforcement.
The following prohibited activities, conduct, and conditions are for the protection and comfort of library
visitors and staff:
Harassment - physical, sexual or verbal abuse of other library patrons, staff, or volunteers.
Abuse or destruction of library facilities, equipment or materials
Noisy, unruly, or offensive behavior - including excessively loud cellphone conversations or ring
tones
Intoxicated behavior
Possession of alcoholic beverages or illegal drugs
Loitering
Soliciting, panhandling, begging
Stalking
Use of tobacco or marijuana (including Electronic Vapor and e-cigarettes) within the
building or on city property
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Inappropriate displays of affection
Sleeping
Excessive body odor or extremely unclean clothing
Bathing, washing clothes, shaving, or cutting hair
Wearing skates, cleats, or other inappropriate attire (Shoes and shirts are required.)
Using wheels on shoes (such as with Heelys)
All other offenses which are subject to prosecution under criminal or civil code of law, or are in
violation of any library or City of Miami policy, rule, regulation, ordinance, or procedure.
The following may not be brought into the library:
Open containers of drinks and food
Oversized bags, backpacks, bedrolls, suitcases, or other containers; stacked luggage or
excessive number of bags
Pets (except service animals)
Weapons (except by law enforcement officers)
Bicycles, scooters, and skateboards
COVERED drinks and snack foods may be allowed in some parts of the library as long as no damage is
incurred. Lids must have screw tops and food must leave minimal mess. No food or drink will be
allowed in the stacks, Genealogy, or around computers.
UNATTENDED CHILDREN
Library staff cannot assume responsibility for children left unattended in the library.
For safety reasons and the child's protection, children under age 10 must be
accompanied by an adult 18 years or older at all times.
If a child is still on the library premises when the library closes for the day, an attempt will be
made to contact a parent or guardian.
If a parent or guardian has not been located within twenty minutes, the Miami Police
Department will be contacted.
A police officer will take the unattended child to the police station and appropriate action
will be taken to protect the child.
SERVICE ANIMALS
Miami Public Library is regulated by the then-current City of Miami Service Animal Policy.
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PATRON CONFIDENTIALITY PROCEDURE (See Appendix D)
The Miami Public Library and Oklahoma State Statutes protect the privacy of library users.
Confidentiality extends to information sought or received; circulation records; internet search history;
database search records; reference interviews; interlibrary loan records; registration records; and all
other personally identifiable uses of library materials, facilities, programs or services, including the
frequency or nature of a patron's visit to the library.
Patron records will not be made available to any individual, group, or law enforcement agency without
a valid court order, subpoena, or search warrant issued by a court of competent jurisdiction and
presented to the library Director or his/her designee. The library Director will contact the City Attorney's
office whenever a court order, subpoena or search warrant is received.
All employees, board members, and volunteers of the Miami Public Library must comply with this
procedure.
Names of patrons may be disclosed to another library for the purpose of borrowing materials for the
patron through interlibrary loan services.
Any patron who wishes to release information to another individual with regards to materials on reserve
must complete a "Release of Information Form" available at the Circulation Desk.
An exception will be made for a parent who is responsible for a youth patron for returning those
materials. They will be told what the child has checked out because they are responsible for any items
not returned.
Circulation records are confidential patron’s personal contact information, however, is protected by O.S.
51§24 A.3(i). However, patrons should be aware that due to specific legislation (See below - Section 215
of the federal USA Patriot Act, Public Law 107-56), confidentiality may be compromised.
Access to Records Under Foreign Intelligence Surveillance Act, Section 215
This federal law allows an FBI agent to obtain a search warrant for "any tangible thing," which can include
books, records, papers, floppy disks, data tapes, and computers with hard drives. It Permits the FBI to
compel production of library circulation records, Internet use records, and registration information stored
in any medium. It does not require the agent to demonstrate "probable cause," the existence of specific
facts to support the belief that a crime has been committed or that the items sought are evidence of a
crime. Instead, the agent only needs to claim that he believes that the records he wants may be related
to an ongoing investigation related to terrorism or intelligence activities, a very low legal standard.
Libraries or librarians served with such a search warrant issued under FISA rules may not disclose, under
penalty of law, the existence of the warrant or the fact that records were produced as a result of the
warrant. A patron cannot be told that his or her records were given to the FBI or that he or she is the
subject of an FBI investigation. This law overrides state library confidentiality laws protecting library
records. 51 O.S. 24A.11 – “Confidentiality of donations”
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COMPUTER USE/INTERNET SAFETY
By using public internet at the library or utilizing a library mobile Wi-Fi to Go device, you agree to the
following guidelines:
Conditions of Use
All users must read and accept the library's computer/internet use procedure.
1. The library, in compliance with Children’s Internet Protection Act (CIPA), has filtering software
installed on all public access computers and wireless access software; however, the parent or legal
guardian must assume responsibility for deciding which library resources are appropriate for their
own children. Parents are strongly encouraged to discuss appropriate online behavior with their
children, including interacting with other individuals on social networking websites and chat rooms,
disseminating personal information, and cyberbullying. The library has materials available to
support parents in this important discussion.
2. Use of Miami Public library's Internet access, including wireless access on personal computers, to
engage in any activity that constitutes a violation of local, state or federal laws, including but not
limited to those concerning copyright, fraud, privacy, or obscenity, is strictly prohibited. Accessing
and viewing materials in the library in a manner that creates the existence of a sexually hostile
working environment is also prohibited.
3. Persons using a computer owned by the library agree not to make any changes to the setup,
configuration, software, or hardware.
4. Misuse or abuse of a library computer or internet access provided by the library will
suspend internet access privileges and/or possible legal action.
More Information Regarding Use
1. Patrons leaving a computer unattended will forfeit their seats. Public access computers will
automatically shut off 15 minutes before library closing time.
2. Wireless access is available 24/7, with access before or after library operating hours being
available around the perimeter of the library.
3. Only one person may use public access computer at a time. No more than two people may be
seated or standing at a computer workstation. Any disruption due to more than one person
being at a computer will result in all persons at that computer being asked to leave.
4. Patrons must use headphones to listen to music or other sounds on any computer used inside
the library. If a patron does not have headphones, a set of earbuds may be purchased at the
front desk.
5. There is a charge for printing.
6. The library does not assume responsibility for lost or corrupted files for any reason, such as
hardware failure or network interruptions.
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7. All library computers are equipped with Deepfreeze software that will erase and reset the
computers at the end of the day. Users wishing to save files they have created must back them up
to USB sticks or personal email accounts. All created files will be wiped clean after a session ends
once the computer user logs out.
Printing & Copying Fees:
Color copies - $.25 each
Black and white copies - $.10 each.
Patrons must have money deposited in the account before printing can be done.
For upgraded paper, large format printing, or other non-traditional printing, additional
charges may apply.
Faxing Fees:
$1.00 per page
$1.00 per call for Long-Distance
$1.00 for cover sheet
COLLECTION AND SELECTION
Materials Selection
The cornerstone of library service is the book collection. Providing a vital book collection—one which has
meaning for the public served—requires continuous attention; it means retaining the best of the old and
selecting the best of the new. Obsolete titles must be withdrawn; worn books must be replaced;
materials to meet special needs must be obtained; duplicate titles must be ordered as needed—these
are the elements that contribute to a lively and meaningful book collection.
This procedure governs the selection and maintenance of the Miami Public Library’s collection of not only
books but periodicals, pamphlets, newspapers, audio and video materials, or any other materials owned
by the library.
The library recognizes its responsibilities to collect such materials, to organize and make available its
resources, and to give guidance in the use and interpretation of its collection.
Objectives
To facilitate informal self-education of all people in the community.
To enrich and further develop the subjects on which individuals are undertaking formal
education.
To meet the informational needs of all.
To support the educational, civic, and cultural activities of groups and organizations.
To encourage enjoyable leisure time reading.
Community Factors
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The Miami Public Library serves a variety of people from a fairly large geographic area. Our
collection must be broad in subject, comprehensive in viewpoint, and have wide latitude in reading
levels.
We also cooperate with other libraries to supplement our book collection. We use the Oklahoma
Department of Libraries Catalog for interlibrary loans and Firstsearch/Worldcat and EBSCO databases.
We collaborate with the public schools, as well as the NEO A&M Junior College library.
Book Selection Policies and Procedures
Ultimate responsibility for book selection rests with the Director, who operates within the framework
of policies determined by the library Board. It is considered desirable to ensure maximum
participation by staff members in the reviewing process. Wide reading of books is encouraged, since
an informed staff contributes immeasurably to intelligent use of the book collection.
The purpose of the selection process is to obtain expertly selected books and other materials to further
the library program of giving information, reference assistance, and help to those engaged in
educational pursuits, as well as to provide general home reading. In general, the library's procedure is
to purchase the best books that satisfy the clientele of the library within budget limitations.
The Director does consider books requested by patrons as long as funding is available and the book
fits within the needs of the community.
Points considered in book selection are literary, educational, informational, and recreational value;
authority and effectiveness of presentation; qualities conducive to critical thought and
understanding; and available funds and space.
Contemporary and popular authors are included, as well as those who have demonstrated enduring
worth. Titles are selected on the basis of content as a whole and without regard to the political opinions
or purposes of the publisher. In the case of controversial questions, variety and balance of opinion are
sought whenever available.
The criteria for all fields include:
Permanent or timely value.
Accurate/authoritative information.
Clear presentation and readability; literary quality.
Social significance.
Elimination of the deliberately distorted, sensational or offensive (regarding issues religion, sex,
racial prejudice, political ideologies, etc.).
Presentation of both sides of controversial issues (abortion, evolution, gun control, etc.).
Balance of special group interests with general demand.
Inclusion of books of doubtful value occasionally for their timeliness (campaign
biographies, flying saucers, popular fiction).
Format and price may be deciding factors.
Children and Young Adults
The aim of book selection for children is to choose the best new books and replace and duplicate
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of lasting value, and books of information covering a wide range of knowledge that will satisfy the
child's natural curiosity and widen his interests.
The aim with children and young adults is to contribute to the development of well-rounded citizens of
their own country and the world. To this end, readable adult titles are selected that are keyed to young
people's needs and interests, as well as books that will tend to open up new interests in cultural,
economic, and social fields.
Titles written specifically for young adults are included in the collection. All books are purchased in the
hope that they will lead to continued reading in adult fields on as high a level as possible for each
individual.
Book Selection Aids
It is impossible to read every book for the library before purchase. The staff, therefore, makes use of
selection aids such as basic and current general lists, special bibliographies, and book- reviewing
journals. No one publication is relied upon exclusively, and the critical opinions of reviewers are checked
against each other.
Weeding
The library periodically discards worn or outdated materials, duplicate copies, or materials no longer
of interest.
Controversial Issues
Special Aspects of Book Selection
Does not constitute an endorsement of its contents, or of any theory, idea, or policy contained therein.
Questions concerning this procedure or complaints and comments on a specific book should be taken
up with the library Director. A form will be provided for the patron to list objections to a particular book or
other library material. In the event such a complaint cannot be satisfactorily resolved between the
patron and the Director, the patron should apply to the library Board. The book or other material in
question will be kept on the library shelves and available for checkout until a final determination is made.
Donated Items
All gift items must meet the criteria of the library's Materials Selection Procedure.
The library cannot make appraisals on gift materials.
Donated books and other donated materials become library property and are subject to all
applicable policies, procedures, rules, and regulations.
LIBRARY PROGRAMS
Library programming is integral to achieving the library's mission: to entertain, inspire, encourage
learning, and foster connections that enhance our community.
The library upholds principles of intellectual freedom and supports the rights of individuals to read, 113
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speak, view, and exchange points of view. In order to provide access to diverse perspectives, the
library presents a variety of programs. Topics and speakers are not excluded from library programs
because of possible controversy. Sponsorship by the library does not constitute an endorsement
of program content.
Types of library programs include, but are not limited to:
o Book discussions
o Storytimes/storytelling
o Family literacy programs
o Author visits
o Artistic and music performances
o Film showings
o Demonstrations and workshops
o Instructional classes/training sessions
o Lectures and presentations
o Exhibits and associated programs
o Community forums
o Library tours and orientations
Program selection and development are subject to the following guidelines:
o Appeals to the interests/needs of the community
o Provides insight into human and social conditions
o Furthers the objectives of the library to entertain, inspire, encourage learning, and foster
connections that enhance our community.
o Is free and open to all.
o Is non-commercial; presenters may have business affiliation, but no solicitation or
promotion for business purposes may be presented.
o Sale of books/CDs/artwork by authors/performers/artists is permitted as part of a library
program when arranged for in advance.
Program suggestions from the public will be evaluated by the same standards used to select
library-initiated programs.
Customers who want the library to reconsider the selection of a library program should complete
the Request for Reconsideration form. The library Director will evaluate the program in light of the
customer's request, using the criteria contained in this procedure, and will inform the customer of
the result of the evaluation. In the event such a complaint cannot be satisfactorily resolved
between the customer and the Director, the customer may appeal to the library Board. The
program in question will continue until a final determination is made.
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APPENDICES
Appendix A
Electronic Device Checkout Guidelines
Appendix B
Meeting Room/Computer Lab User Agreement
Appendix C
Patron Behavior and Library Usage Procedure Warning Form
Appendix D
Release of Information Form
Appendix E
Request for Reconsideration of library Materials
Appendix F
Non-Traditional Materials Lending library: Liability Release Form
Appendix G
Library Volunteer Application
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Appendix A – Electronic Device Checkout Guidelines
Miami Public Library Electronic Device Checkout Guidelines
Revised 12/2024
The Miami Public Library provides technology for education, research, and career development. Please
note that laptops are available for in-library use only.
General Information
Device Responsibility: The library is not responsible for charging devices or for any unforeseen
hardware or software failures. Device performance may vary based on location and internet
coverage.
Internet Access: Our hotspots use cellular tower technology and coverage and are set up with built-in
filtering to comply with the Child Internet Protection Act (CIPA). The library is not responsible for
content accessed or personal information shared over the internet. Users should follow safe Internet
practices and agree not to engage in activities that violate federal, state, or local laws.
Liability: The library is not liable for damages, including lost or stolen data, damage to personal
devices or software, or misuse of the internet by any connected user.
Borrower Requirements
Must be at least 18 years old and present a photo ID.
Have a current library card with full borrowing privileges and less than $10.00 in fines. Temporary
cardholders cannot borrow electronic devices.
Accept responsibility for device use by minors during the checkout period.
Complete and sign the agreement to abide by library guidelines, policies, and procedures.
Borrowing Details
Lending Period: Checkout is for 14 days. There is no renewal.
Device Holds: Devices can be reserved if unavailable. Once contacted, patrons have until the end of
the next day to collect the device.
Device Limit: One of each device type can be checked out per library card and household.
Device Security: Devices are trackable and will be locked or have internet access disabled if not
returned within three days of the due date.
Safe-Keeping: Borrowers must ensure devices are returned in good condition and assume liability
during the borrowing period.
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Software and Files: Borrowers must remove any files or apps before returning the device. All data will
be erased upon check-in.
Storage: Devices should be stored in a temperature-controlled environment and kept away from
harmful elements.
Return Policy: Devices may be damaged or ruined if placed in the book drop. Devices returned in the
book drop will incur a $10 fee plus possible replacement costs and suspension from future electronic
checkouts.
Overdues and Fines
Late returns incur a fee of $1.00 per day.
Failure to return equipment when it is due or to pay for lost or damaged equipment may result in
charges being filed and/or collection procedures and suspension of future electronic equipment
checkouts.
Damaged and Lost Devices
The patron assumes full responsibility for the cost of repair or replacement if the Electronics, power
cord, or carrying case is lost, stolen, or damaged, as follows:
o
Hot Spot:
$50
o
Cord:
$20
o
Case:
$18
o
Laptop:
Purchase Price listed in our catalog
Failure to return devices or pay for damages will result in suspended borrowing privileges and
potential account referral to a collection agency.
Notifying the library of existing damage is crucial to disputing charges.
I have read, understand, and agree to these guidelines. I understand that misuse of the internet or devices
will result in loss of borrowing privileges.
Name (Printed): ______________________________________
Phone: _____________________________
Address: ____________________________________________________________
Borrower Signature: _____________________________________
Date: _______________________________
117
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Appendix B – Meeting Room User Agreement
Miami Public library
Meeting Room User Agreement
(Revised 12/2024)
Name of group:
Name of contact person:
Phone number of contact person:
Email address for contact (optional):
Date of meeting:
Room Needed:
Time of meeting:
Large Meeting Room (up to 50 people)
How many total participants are
expected:
Small Meeting Room (up to 15 people)
Equipment requested for meeting:
Laptop
Projector
Big screen TV
Document camera
We agree to abide by the policies of the Miami Public library regarding the use of the meeting room,
computer lab, and library equipment. The Miami Public library reserves the right to deny the use of its
meeting rooms to any sponsoring group who knowingly violates any part of the Meeting Room Procedure.
Also, we acknowledge that typing our name below constitutes a legal signature.
Signed:
(above listed contact person)
Staff Use:
For Profit
Not For-Profit
Educational Use
Staff Name:
Date:
Hours Needed
Donation Made: $
Note:
(non-refundable)
Staff Signature:
118
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Appendix C – Patron Behavior Incident Report
119
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Appendix D – Release of Information Form
Release of Information Form
(Revised 12/2023)
Oklahoma Statute Title 65 Section 1-105A
Disclosure of Records
Any library which is whole or in part supported by public funds including but not limited to public,
academic, school or special libraries, and having records indicating which of its documents or
other materials, regardless of format, have been loaned to or used by an identifiable individual or
group shall not disclose such records to any person except:
1. Persons acting within the scope of their duties in the administration of the library.
2. Persons authorized to inspect such records, in writing, by the individual or group; or
3. By order of a court of law.
I,
(please print your name) understand the statute listed above. I
hereby give my permission, in writing, for the staff of the Miami Public library to release the titles of
any reserved materials on my account in the following manner(s):
Messages left on my home answering machine and with any person answering my home
telephone.
Messages sent to the following email address:
Material pick-up on my behalf by:
Identification will be required at time of pick-up
Signature
Date
Staff useNote in Account
(R) after name
Email address entered for phone if requested
Staff Signature
Date
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Appendix E – Request for Reconsideration of library Materials
REQUEST FOR RECONSIDERATION OF LIBRARY MATERIALS
(Reviewed by City Council 10/2024)
Name
Today's Date
Address
City, State
Zip Code
Daytime Telephone
Alternate Phone
Email Address
library Card Number
Author
Call Number of Item
Title
Format of Item (Please circle)
Book
DVD/Video
Audiobook
Magazine
Other
1. What do you find objectionable and/or offensive about this item? Please give specific
examples and page numbers
2. Have you read (listened to or viewed) the item in its entirety? If not, what pages or
sections have you read (listened to or viewed)?
3. Have you read any critical reviews of this item? If yes, please include source.
4. Do you recommend that the library reclassify this item or remove it from the collection?
5. Do you have a recommendation for an alternative to this item?
Signature of library User Submitting Reconsideration Form
Date
Signature of Staff Member Receiving Reconsideration Form
Date
The Miami Public library thanks you for your interest in the library's collection.
You will receive written notification of the decision regarding your request.
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Appendix F – Non-Traditional Materials Lending library: Release Form
Non-Traditional Materials Lending library: Liability Release Form
By signing this document, you will waive or give up certain legal rights, including the right to sue or claim
compensation following an incident. Please read carefully.
Lending Agreement
I accept full responsibility for the care of the materials I check out and agree to pay for any damage or loss
of items at full retail replacement value.
Late fines apply if not returned by the agreed date.
I understand there will be a late fine charged at a per day rate, per item until returned.
I am responsible for checking equipment for safety or damage before use.
I am familiar with the proper use of rental equipment and agree to use the equipment only for its intended
purpose and return in good working condition.
I acknowledge that Miami Public library has NOT instructed on the proper use or handling of sporting
equipment.
I understand I am to return all non-traditional materials to the front desk and not the book drop
Damages
The borrower is responsible for replacing lost/damaged items at full retail replacement value. Please see a library
staff member to find the cost of the materials you wish to check out.
I understand the terms and conditions of borrowing recreational equipment from the Miami Public library and will be
responsible for replacing any lost, damaged or stolen items.
Signature:
Date:
Waiver and Release of Liability
Miami Public library holds the safety of participants in high regard. Participants and parents/guardians of minors
taking part must recognize the inherent risk of injury when choosing to participate in recreational activities.
I acknowledge that it is my responsibility to wear appropriate safety and protection gear while using any of
the sports rental equipment. I am also responsible for obtaining any additional equipment for the safe and
proper use for all recreation and sports equipment.
I assume legal liability and waive all claims against the Miami Public library and the City of Miami for injuries,
damages or loss I may sustain while participating in any activities associated with this rental agreement.
I am aware that the physical exertion required to participate in any recreational activities associated with this
rental agreement can activate or aggravate pre-existing injuries and conditions.
• I will not sue or otherwise hold responsible the Miami Public library or the City of Miami for any loss, damages
or injuries resulting from the use or misuse of the equipment.
I have read, understand and accept my obligations detailed above regarding the borrowing of equipment from
Miami Public library and the City of Miami.
Name:
Phone #:
Email:
Signature of Borrower:
Patron#:
Address:
Date:
122
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Appendix G – Volunteer Application
123
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124
March 27th, 2026
Dear Library Directors,
It’s time for the annual survey required by the State Aid Rules. The September 7, 2018
revision of the “Rules and Regulations for State Aid Grants to Public Libraries” requires
libraries to submit performance measures data each year on the annual report to be
eligible for state aid. Every library will perform the same measure.
Currently the measures are:
• 2026 Policy Review
• 2027 Internet Speed Test
• 2028 Age and Condition
• 2029 Outreach
This year, please perform a Policy Review. The policy review is intended to ensure that
all libraries examine their policies at least once every four years. Libraries may opt to
review all of their policies at the end of the four-year period or they may choose to use a
more flexible schedule by reviewing policies at any time during the four-year period.
Every library is required to have the following policies: Materials Selection, Circulation
with Interlibrary Loan, and Internet Use Policies. We strongly encourage you to review
all of your library’s policies and obtain approval for any changes from your library
board.
Be sure to finish your policy review by July 1, 2026 so that results can be submitted with
your Annual Report.
Thank you all for the hard work you do on behalf of Oklahoma libraries, we appreciate
every one of you. If you have questions about how to perform this task, please reach out
to Sadie Bruce.
Sincerely,
Kelly Parker, MPH
Chief Operations and Grants Officer
125
Miami City Council Regular Meeting
MEETING DATE:
May 5, 2026
AGENDA TITLE:
Resolution CC2026-08 Codification of the Miami, OK Code of Ordinances to Include
Supplement 23
PRESENTER:
Misty Barnes
BACKGROUND:
• The City of Miami codifies their ordinances bi-annually
Title 11 of the Oklahoma Statutes, §14-108(A) provides that the governing body of a municipality may, from time
to time, authorize a codification of its ordinances and keep the same up to date by use of a loose-leaf system and
process of amendment.
• The resolution is filed with the Ottawa County Clerk. A copy of the resolution and the new supplement is sent
to the Ottawa County Court Clerk for their record.
STAFFS RECOMMENDATION:
Staff recommend approving the proposed resolution.
ATTACHMENT(S):
Resolution CC2026-08 Codification of Supplement 23 05052026.docx
126
RESOLUTION NO. CC2026-08
A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF MIAMI, OKLAHOMA
DECLARING THE ADDITION OF LOOSE-LEAF SUPPLEMENT 23 TO THE PERMANENT VOLUME OF
MUNICIPAL ORDINANCES, INCLUDING THE BIENIAL SUPPLEMENT OF PENAL ORDINANCES,
AND NOTIFYING THE PUBLIC OF THE SAME.
WHEREAS, Title 11 of the Oklahoma Statutes, §14-108(A) provides that the governing body of a
municipality may, from time to time, authorize a codification of its ordinances and keep the
same up to date by a use of a loose-leaf system and process of amendment; and
WHEREAS, Title 11 of the Oklahoma Statutes, §14-110 requires the City to compile and publish
its biennial supplement of penal ordinances and to adopt a resolution notifying the public of
the same; and
WHEREAS, 11 O.S. §14-110 further requires that a copy of said resolution be filed in the office
of the County Clerk, assign the filed resolution a book and page number, and to deposit at least
one copy of the same in the county law library, with receipt of the same duly noted in writing
by the county law librarian; and
WHEREAS, 11 O.S. §14-109 states that a codification of municipal ordinances which includes all
penal ordinances is sufficient for complying with the codification requirement; and
WHEREAS, the City contracted with Municipal Code Corporation to compile a permanent
volume of municipal ordinances and biennial supplements thereof, and that the same has been
compiled and made ready for publication to the public;
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF MIAMI,
OKLAHOMA:
1.
Loose-leaf Supplement 23 as provided by Municipal Code Corporation, is added
to, compiled with, and published as part of the codification of the permanent volume of
municipal ordinances, which includes all penal ordinances.
2.
The public is hereby notified of the same.
3.
The City shall file a copy of this Resolution in the office of the Ottawa County
Clerk, who shall assign the filed resolution a book and page number.
Page 1 of 3
127
4.
At least one copy of the permanent volume of municipal ordinances and each
biennial supplement shall be deposited free of cost by the municipality in the Ottawa
County Law Library, and receipt of the same shall be duly noted in writing by the county
law librarian.
Passed and approved this _________ day of ____________, 2026.
ATTEST:
____________________________________
Mayor, Bless Parker
______________________________
City Clerk, Melissa Moore
______________________________
City Attorney, Misty Barnes
[seal]
Page 2 of 3
128
RECEIPT
WHEREAS 11 O.S. § 14-110 provides as follows:
"When a municipality has compiled and published its permanent volume or biennial supplement of
penal ordinances, the governing body of the municipality shall adopt a resolution notifying the public of
the publication. A copy of the resolution shall be filed in the office of the county clerk in each county in
which the municipality is located. The county clerk shall assign the filed resolution a book and page
number. At least one copy of the permanent volume and each biennial supplement shall be deposited
free of cost by the municipality in the county law library of each county wherein the municipality is
located, and receipt of same shall be duly noted in writing by the county law librarian. A copy of the
receipt may be filed with the county clerk who shall then assign a book and page number. The
permanent volume or biennial supplement of compiled penal ordinances shall be available for purchase
by the public at a reasonable price. Ordinances which have been compiled and filed in accordance with
this section shall be judicially noticed in all court proceedings. Provided, a court may consider a book
and page reference of the county clerk's filings as satisfactory proof of compliance so that judicial notice
may be taken of an ordinance.”
And
WHEREAS the City Attorney of the City of Miami, Oklahoma has filed and the County Clerk has recorded
a copy of Resolution # _________of the Mayor and City Council of Miami, Oklahoma, at Book ______
Page _________.
NOW, THEREFORE, the County Law Librarian gives receipt of one (1) copy of the codification of
municipal ordinances, which includes a file-stamped copy of the aforementioned Resolution #________.
Dated this _____ day of ________, 2026.
__________________________________
County Law Librarian
Ottawa County Courthouse, Miami, Oklahoma
Page 3 of 3
129
Miami City Council Regular Meeting
MEETING DATE:
May 5, 2026
AGENDA TITLE:
Ordinance 2026-10 Rezoning Certain Property Within the City Limits From RS-5
(Residential Single Family) to RM-2 (Residential Muti-Family), Located at Lot 15 & Lot 16,
Block 5, Johnson Addition
PRESENTER:
Travis Jones
BACKGROUND:
AKC Real Estate, LLC wishes to rezone two adjoining vacant lots, 15 & 16, in Block 5 of the Johnson Addition to
build a quadplex.
STAFFS RECOMMENDATION:
Staff Recommends Approving
ATTACHMENT(S):
2026_05_05 - Rezone Ord - Johnson Addn Lt 15 & 16.doc
2026_04_30 - PC Packet.pdf
130
ORDINANCE NO.
AN ORDINANCE AMENDING THE ZONING MAP OF THE CITY OF MIAMI,
OKLAHOMA, AS DEFINED IN SECTION 26-139 OF THE CODE OF THE
ORDINANCES OF THE CITY OF MIAMI, OKLAHOMA, TO INCLUDE
THE REZONING OF CERTAIN REAL PROPERTY AS RM-2
BE IT ORDAINED BY THE MAYOR AND THE CITY COUNCIL OF THE CITY OF
MIAMI, OKLAHOMA, AS FOLLOWS:
Section 1. That the zoning map of the City of Miami, Oklahoma, as defined in
Section 26-139 of the Code of Ordinances of the City of Miami, Oklahoma, be and the same is
hereby amended to rezone as RM-2 the following described real property:
Lot 15 and 16 in Block 5 in the Johnson Addition to the City of Miami, Ottawa
County, Oklahoma, according to the recorded Plat thereof.
PASSED this 5th day of May, 2026.
Bless Parker, Mayor
ATTEST:
Melissa Moore, City Clerk
City of Miami, Oklahoma
APPROVED:
Misty Barnes, City Attorney
131
132
133
134
135
136
137
138
139
140
141
142
143
144
Miami City Council Regular Meeting
MEETING DATE:
May 5, 2026
AGENDA TITLE:
Ordinance 2026-11 Rezoning Certain Property Within the City Limits From RS-5
(Residential Single Family) to RM-2 (Residential Multi-Family) Located at the North Half
of Lot 221 & All of Lot 222, Belmont Addition
PRESENTER:
Travis Jones
BACKGROUND:
David Wyrick, 2 Dubb Properties, proposes to build a duplex on the north half of Lot 221 and all of Lot 222, in the
Belmont Addition.
STAFFS RECOMMENDATION:
Staff Recommends to Approve
ATTACHMENT(S):
2026_05_05 - Rezone Ord - Belmont Lt 222 One Half Lt 221.doc
2026_04_30 - PC Packet.pdf
145
ORDINANCE NO.
AN ORDINANCE AMENDING THE ZONING MAP OF THE CITY OF MIAMI,
OKLAHOMA, AS DEFINED IN SECTION 26-139 OF THE CODE OF THE
ORDINANCES OF THE CITY OF MIAMI, OKLAHOMA, TO INCLUDE
THE REZONING OF CERTAIN REAL PROPERTY AS RM-1
BE IT ORDAINED BY THE MAYOR AND THE CITY COUNCIL OF THE CITY OF
MIAMI, OKLAHOMA, AS FOLLOWS:
Section 1. That the zoning map of the City of Miami, Oklahoma, as defined in
Section 26-139 of the Code of Ordinances of the City of Miami, Oklahoma, be and the same is
hereby amended to rezone as multi-family (RM-1) the following described real property:
LOT 222 AND the North one-half of LOT 221 in BELMONT ADDITION to the
City of Miami, Ottawa County, Oklahoma, according to the recorded Plat thereof.
PASSED this 5th day of May, 2026.
Bless Parker, Mayor
ATTEST:
Melissa Moore, City Clerk
City of Miami, Oklahoma
APPROVED:
Misty Barnes, City Attorney
146
147
148
149
150
151
152
153
154
155
156
157
158
159
Miami City Council Regular Meeting
MEETING DATE:
May 5, 2026
AGENDA TITLE:
Authorize the City Manager to Negotiate and Execute Contract With Fuller Tubb Bickford
Warmington and Panach for Financial Audit and Claims
PRESENTER:
Tyler Cline
BACKGROUND:
STAFFS RECOMMENDATION:
160
Miami City Council Regular Meeting
MEETING DATE:
May 5, 2026
AGENDA TITLE:
Nomination to Appoint Tea Woods to the Miami Library Board, Term to Expire
02/04/2029
PRESENTER:
Mayor Parker
BACKGROUND:
STAFFS RECOMMENDATION:
161
Miami City Council Regular Meeting
MEETING DATE:
May 5, 2026
AGENDA TITLE:
Report on City Manager Budget Amendments
PRESENTER:
Tyler Cline
BACKGROUND:
STAFFS RECOMMENDATION:
ATTACHMENT(S):
7 - City Manager-Approved Amendments - Reported to City Council 05052026.pdf
162
Reported To Governing Body: Miami City Council
Reportable adjustments to the budget up to $20k, as required by Budget Resolution
FY: 25/26
Meeting
Reported
Adj #
Account #
Account Name
9/2/2025
CM26-01 115-431-431-2008 Street Materials/Supplies
9/2/2025
CM26-01 761-433-431-2003 Vehicle & Equip
10/21/2025 CM26-002
Exp Increased
$
$
9,525.00
Receipting and expending all proceeds from sale of
used stadium turf as surplused by the MCFA to the City
$
5,000.00
Cemetery using carryover in the Cemetery Care Fund to
repair equipment
Let's Talk About It Grant
$
Exp
300-442-441.3202 Genealogy Donation/Grant $
300-442-441.3218
300-442-441-3250 Grants - Library
12/16/2025 CM26-003
Rev Increased
$
9,525.00
350.00
$
350.00
$
1,912.15
$
300-442-441-3250 Donation Expense - Lib
310-442-441-3250 Events - Dept
$
$
700.00
310-442-441-3250 Misc Svcs & Chrgs
$
2/17/2026 CM26-004 001-421-421-2003 Vehicle & Equip
3/3/2026
4/21/2026
CM26-005
300-438-431-3220 Donations
302-460-461.3097 Events/Marketing
$
$
CM26-006 231-433-431-4010 Buildings
$
5,901.82
$
CM26-007 783-460-461-3010 Professional Services
$
2,377.85
$
001-435-431-2008 Repair & Maintenance
$
14,231.49
$
Let's Talk About It Grant
Exp
$
350.00
$
CM26-008
300-442-441-3218
5/5/2026
$
Description
350.00 Library receipting and expending $350 Let's Talk About
250.00 It Grant and $250 Genealogy Digitization Grant.
1,912.15 Library receipting and expending $1,912.15 OK Dept of
Libraries Grant for travel reimbursement to attend
1,500.00 Assoc of Rural & Small Libraries Conference.
Animal Control expending $1.5k of their carryover.
Sr Cntr receipting and expending $700 for OCI
700.00 purchases (inv 124497).
Receipting and expending $4.4k from surplus auction
4,400.00 sale of PD motorcycles to help with purchase of PD
flock cameras and guns.
5,000.00 Animal Control using $5k of carryover to attend
10,000.00 training.
In error, the Cemetery's original request to reencumber FY 24/25 funds in 231 CIP for their
columbarium project was too low and did not include
5,901.82
enough to finish. The original request left nearly $6k
unused. This request is to use the remaining FY 24/25
funds for the project.
MCVB 310 Fund moving $2,377.85 to cover legal fees in
2,377.85
MDRA-Main St 783 Fund.
14,231.49 Receipting and expending funds for these reasons:
1. Facilities - insurance reimbursement for damage
claim (Michael Longan) $14,231.49
350.00 2. Lib - Let's Talk About It Grant $350
Personnel
CM26-009 Expenses in Funds: Personnel accounts
310, 511, 783
$
18,674.00
$
CM26-010 120-441-441-2008 Repair & Maintenance
$
6,000.00
$
300-000-387-1000 Library Grants
$
12,948.05
$
Moving budgeted merit/COLA funds to cover overages
in payroll for 07/01/25 raises:
18,674.00 1. From 001 GF to 310 Sr Cntr $8,900 ($8,900)
2. From 510 MSUA to 511 Stormwater ($1,907)
3. From 001 GF to 783 MDRA-Coleman ($5,267)
Receipting and expending Miami Public Schools
6,000.00 contract payment for Joe Pollock Field $6k to make
field improvements.
Library receipting & expending library grants and
13,798.05 donations
120-000-386-1000 Parks Repair/Maint
$
4,800.00
$
4,800.00 Parks receipting & expending Rotary gazebos donation
CM26-011
163
Miami City Council Regular Meeting
MEETING DATE:
May 5, 2026
AGENDA TITLE:
Executive Session in the Staff Room to Review Previous Executive Session Minutes
PRESENTER:
City Council
BACKGROUND:
STAFFS RECOMMENDATION:
164
Miami City Council Regular Meeting
MEETING DATE:
May 5, 2026
AGENDA TITLE:
Executive Session in the Staff Room Pursuant to 25 O.S.307(b) (1) for Purposes of
Discussing the Employment, Hiring, Promotion, Demotion, Disciplining , or Resignation of
any Individual Salaried Public Officer or Employee, to wit: Tyler Cline, Misty Barnes, and
Charles Chesnut
PRESENTER:
City Council
BACKGROUND:
STAFFS RECOMMENDATION:
165
Miami City Council Regular Meeting
MEETING DATE:
May 5, 2026
AGENDA TITLE:
Executive Session in the Staff Room Pursuant to 25 O.S. §307(B)(4) for Purposes of
Confidential Communications Between the Trust and its Attorney Concerning a Pending
Investigation, Claim, or Action, to wit: Outside Counsel Review of Potential Litigation
PRESENTER:
City Council
BACKGROUND:
STAFFS RECOMMENDATION:
166
The government’s own published record — read it yourself, then decide what to do about it.
The cameras, the coverage, and the local record for this community.
Not yet recorded. The record stays open — outcomes are added as minutes and vote results are published.
Provenance
Where this record came from. Every source is listed, permanently.
- Agenda Watch · Aug 23, 2026
Permanent ID DKT-2026-000579 — this record is never deleted.
Record history
Every change to this record, logged as it happened.
- Aug 23, 2026 Filed on the Docket
- Aug 23, 2026 Full document archived — public record
← The full Docket · every meeting, vote, and action on the permanent record · also in the National Record Index.