On the agenda: Cleveland County meeting — license plate recognition (Jan 27)

NOTICE OF MEETING AND AGENDA FOR THE REGULAR MEETING OF
THE CLEVELAND COUNTY BOARD OF COUNTY COMMISSIONERS

MONDAY, JANUARY 27, 2025
AT 1:00 P.M.

CLEVELAND COUNTY OFFICE BUILDING
201 SOUTH JONES, SUITE 200, NORMAN, OKLAHOMA 73069

A. Meeting called to order.

B. Quorum call.

C. Approve, Amend, or Modify the Minutes of the Regular Meeting of January 21, 2025.
D. Consent Items: Discussion, Consideration and/or Action regarding the following:

The following items, D1 — D10 are Consent Items and are routine in nature:

1. Approve — the following items and/or contracts for the Cleveland County Commissioners’
Office:

a. Payment of Legal Aid Services of Oklahoma, Ine. — invoice #Cleveland2412 for the County
Community Safety Investment Fund for $8,333.33 under fund 253200, Object Code 54871.

b. Payment of Rees — invoice #1234.00-11 for the Cleveland County Fairgrounds renovation
project for $10,083.65 under ARPA Project #1.007, Object Code 54802.

c. Payment of The Virtue Center invoice #1595 for October — December 2024 under the County
Community Safety Investment Fund 253200-54875 for $47,677.67.

d. Jerry Vincent — service agreement to provide Information Technology (IT) and Business
Phone services as requested by the IT Director of Cleveland County. The County agrees to
compensate at a rate of $100.00 per hour for work performed after hours and on weekends,
total compensation not to exceed $25,000.00 per year. This contract is effective from January
1, 2025 through June 30, 2025.

e, Quote — Gomez Concrete, LLC. For removal of concrete and pouring of a new ramp at the
718 N. Porter location for $2,800.00. Price includes all material and labor.

2. Approve — the following items and/or contracts for the Cleveland County Commissioners’
Office District #3:
a. Pinnacle — accept and execute the following claim forms for submission to the Oklahoma
Department of Transportation for payment of the following:

1) Parcel #24 — Project J3-1255(004) $8,800.00
2) Parcel #61 — Project J3-1255(004) $11,400.00
3) Parcel #76 — Project J3-1255(004) $2,500.00
4) Parcel #84 — Project J3-1255(004) $4,350.00

3. Approve — the following items and/or contracts for the Cleveland County Farm Market:
a. Conduent— Contract for new EBT machines for the Moore Farm Market, this machine is at
not cost for the purposes of processing Seniors and SNAP cards.
b. Conduent— Contract for new EBT machines for the Norman Farm Market, this machine is at
not cost for the purposes of processing Seniors and SNAP cards.

Page 2 - COMMISSIONER’S AGENDA ~ January 27, 2025

¢. Double Up Oklahoma — Moore Farm Market contract with Hunger Free Oklahoma, Inc., in
the amount of $5,000.00 for the Double Up Oklahoma program which reimburses eligible,
participating produce vendors for tokens used by customers at their stalls.

d. Double Up Oklahoma — Norman Farm Market contract with Hunger Free Oklahoma, Inc., in
the amount of $19,000.00 for the Double Up Oklahoma program which reimburses eligible,
participating produce vendors for tokens used by customers at their stalls.

4. Approve — the following items and/or contracts for the Cleveland County Health
Department/The Well:
a. ARPA Project #2.013/Object Code 54825 Blanket Requests:
1) $5,000.00 for Amazon — Paid Partner Programming
2) $3,000.00 for Mid America Tech — Paid Partner Programming
3) $1,500.00 for The Lore — Car Seat Program (Books for distribution during car seat events)
4) $150.00 for Amazon — Bike Rodeo
5) $5,000.00 for Amazon — Youth Wellness Supplies
6) $1,000.00 for Amazon — Outreach Supplies
b. Bliss Electric — Quote for power supply for ADA door openers for $5,841.96 under ARPA
Project #2.013, Object Code 54825.

5. Approve — the following items and/or contracts for the Cleveland County Purchasing
Department:

a. Bid Auto-Renewal for County Bid #HD-2052 — Janitorial service contract for the Cleveland
County Health Departments located at 250 12" Avenue, N.E., Norman, Oklahoma and 424 S.
Eastern, Moore, Oklahoma and The Wellness Square located at 210 S. James Garner Blvd.
Norman, OK. The bid term will be from November 15, 2024 through November 14, 2025
(Rebid in November 2025).

6. Approve —the following items and/or contracts for the Cleveland County Sheriff's Office
(CCSO):

a. Flock — Renewal of the CCSO Flock agreement through Insight Public Sector, Inc. The
agreement is for the Flock Group Falcon Infrastructure-Power Plus, license plate recognition
camera with vehicle fingerprint plus machine learning software and real-alerts. The coverage
dates are December 28, 2024 through December 27, 2025. The total cost is $60,000.00.

b. Justice Assistance Grant (JAG) — Memorandum of Understanding between the City of
Norman, City of Moore, and the Cleveland County Sheriff's Office (CCSO) for the 2024 JAG
Program Award. Funds in the amount of $46,776.00 will be distributed as follows: The City
of Norman will receive $30,386.00; the City of Moore will receive $11,895.00; and CCSO
will receive $4,495.00 The funds will be used by CCSO for recording devices for the two
interview rooms at the Detention Facility.

ce. Resolution for Declaration of Surplus and/or Disposing of Equipment of the following items:
Description Inventory ID # Serial #
Original Cost Date Acquired
Kimball Professional Office B105.0099 N/A
Furniture (Suite) *JUNKED B105.0100
B105.0101
B105.0102
B105.0103
B105.0104
B405.0105
B105.0106
B105.0107
$778.00 05.02.2022

Page 3 - COMMISSIONER’S AGENDA — January 27, 2025

7. Approve — the following items and/or contracts for the Cleveland County Treasurer’s Office:
a. Cash Fund Request for Appropriations for FY2024/2025:

1) American Rescue Plan 112120 $134,349.57
2) Assessor Revolving 120133 $100.00

3) County Clerk Lien Fee 119170 $13,029.94
4) Co Bridge & Road Improvement 202 $64,247.66
5) Cty Clerk Rec Mgmt/Presrv Fee 115170 $44,655.82
6) DA Revolving Fund 207165 $540.38

7) Drug Court Contribution/Donation 603165 $293.39

8) Emergency Rent Asst Grant Fund 111120 $10.38

9) Emergency Rent Asst Grant Fund 2 121120 $133.37

10) Fairgrounds 128700 $23,824.50
11) Farm Market Fund 133285 $3,880.00
12) Health 105 $15,118.00
13) Highway District 1 110910 $122,768.11
14) Highway District 2 110920 $157,825.99
15) Highway District 3 110930 $408,401.57
16) Opioid Abatement Grnt Fds-State 251201-54000 $22,547.50
17) Stop Violence Against Women 602166 $4,594.00
18) Sales Tax 619150 $630,787.57
19) Sheriff Service Fees 116 $459,474.85
20) Treasurer Certification Fee 114150 $3,200.00

b. Transfer of Funds/Error Correction for FY2025:
1) General Fund 100124-54056 to ARPA Fund 112120-54803 $6,279.72

8. Review, Audit, and Approve or Disallow Blanket Purchase Orders submitted. A report will be
available for distribution at the meeting or may be obtained from the County Clerk.

9. Review, Audit, and Approve or Disallow claims for Travel, Maintenance & Operations, and
Capital Outlay. A report will be available for distribution at the meeting or may be obtained from
the County Clerk.

10. Review, Audit, and Approve or Disallow claims for Payment of Personnel Services for payroll
period ending January 15, 2025. A Report will be available for distribution at the meeting or may
be obtained from the County Clerk.

a. 100120 Commissioners GF $ 36,796.98
b. 100122 Employee Benefit GF $ 17,398.48
ec. 100132 Assessor RevaluationGF $ 56,226.07
d. 100133 Assessor GF $ 57,765.79
e. 100150 Treasurer GF $ 66,938.13
f. 113150 Resale Property Fund $ 7,556.54
g. 100160 Court Judges GF $ 1,291.80
h. 100161 Court Clerk GF $ 84,219.32
i. 100170 County Clerk GF $ 85,843.03
j. 100180 Excise/Equal. Board GF $ —

k. 100240 Procurement GF $ 6,875.74
1. 100250 Election Board GF $ 37,404.40

m. 100255 Emergency Management $ 5,144.35
n. 100270 Information Technology $ 20,596.53

Page 4 — COMMISSIONER’S AGENDA -— January 27, 2025

o. 100280 Building Maintenance $ 47,944.55
p- 100285 The Well GF $ 6,340.74
q. 100500 Sheriff GF $ 94,425.37
r. 100550 Sheriff Admin and Patrol $ 27,350.64
s. 100551 Sheriff Bldg SecurityGF $ 46,782.26
t. 100552 Sheriff Det. Center GF $ 226,020.38
u. 116450 School Resource Officer $ --

v. 116500 Sheriff Service Fee $ 62,753.64
w. 100600 Early Settlement $ 3,208.92
x. 100700 Fairgrounds GF $ 18,582.98
y. 128700 Fairgrounds Revolving $ -_

z. 100910 District 1 GF $ 25,992.31
aa. 110910 District 1 HWY Fund $ 50,233.02
bb. 100920 District 2 GF $ 18,686.29
ec. 110920 District 2 HWY Fund $ 46,724.38
dd. 100930 District 3 GF $ 23,239.60
ee. 110930 District 3 HWY Fund $ 36,790.43
ff. 133285 The Farm Market $ --

TOTAL $1,219,132.67

E. BID OPENING: Accept, award, and/or reject the following: (State Law requires bids to be
opened in a public meeting of the Board of County Commissioners.)

1. Bid #COM1-2130 — Non-encumbered contract for concrete slab floor and walls for a salt/sand
storage facility for Cleveland County District #1. ARPA Funds will be used under Project
#3.006, Object Code 54818.

2. Bid 4HWY-2131 — Six (6) month non-encumbered contract to provide asphalt material. The
bid term will be from February 11, 2025 through August 10, 2025.

F. Unfinished Business: Discussion, Consideration and/or Action regarding the following:

G. Items of Business: Discussion, Consideration and/or Action regarding the following:
1. Presentation/Discussion: A briefing from State Commerce on being a film friendly County,
Jeanette Stanton and staff from Commerce will be available for presentation and questions.

H. New Business: As per 2001 25 O.S. § 311(A)(9) — “New Business” as used herein, shall mean any
matter not known or which could not have been reasonably foreseen prior to the time of posting.

I. Commissioner’s Statements and Announcements.

J. Public Comment: Comments from the public will be allowed on any item listed in the agenda.
Public comments will be accepted on a first come, first serve basis and are limited to two (2)
minutes per person, for a total of ten (10) minutes. Individuals who wish to participate in the
public Comment portion of the meeting should complete a “request to Speak” form at the
beginning of the meeting and specify the agenda item they want to discuss.

Kk. Adjourn.

Filed and Recorded in the County Clerk’s Office this 24" day of January, 2025 ai
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Sede Oth ie , er Cleveland County Clerk/Deputy
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