On the agenda: Potter County Commissioners' Court - Aug 14, 2023 — automated license plate (Aug 14)

Commissioners' Court Agenda
Monday, August 14, 2023 – 9:00 AM
Potter County Commissioners' Courtroom
500 S. Fillmore, Room 106
Amarillo, TX 79101

POSTED AGENDA this 10th day of August, 2023 at 10:14 a.m.
1.

CALL TO ORDER

2.

PLEDGES TO U.S. FLAG, TEXAS FLAG AND INVOCATION

3.

RECOGNITION OF MINUTES
3.A To recognize the minutes from the July 24, 2023 Potter County Commissioners' Court.
Minutes.pdf

4.

VOUCHERS
4.A To consider and act upon the approval of the payment of vouchers processed by the County
Auditor's office. [Marek]
21 Summary CCT Check Registery for August 14 2023.pdf
21 CCT Check Register for August 14 2023.pdf

5.

INSURANCE - HUMAN RESOURCES
5.A To recognize the insurance fund report. [Woodard]
Insurance Report.pdf

6.

AGENDA ITEMS
Discussion and possible action relative to:
6.A SLFRF FUND:
To consider and act on the Approval of Installment #4 to the Potter County Coronavirus State
and Local Fiscal Recovery Funds (SLFRF) Investment Plan, as recommended by the ARPA
Committee. [Kiehl, Powell]
8.9.23.installment.4_memo.pdf
ARPA Plan-Installment 4.pdf
6.B COUNTY CLERK - RECORDS ARCHIVE PLAN:

To consider and act upon adopting the County Clerk Records Archive Plan for the 2023-2024
annual budget. [Smith]
Annual Submission Record Archive Fee 2023-2024 Budget.pdf
6.C MENTAL HEALTH SUPERVISOR:

To consider and act upon a request from the Sheriff's Office to supplement the Mental Health
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Supervisor salary with funds from the commissary account. [Giles]
Mental Health Supervisor Salary.doc
6.D TEXAS DEPARTMENT OF FAMILY AND PROTECTIVE SERVICES - TITLE IV-E

LEGAL SERVICES CONTRACT:
To consider and act upon the approval of the contract between Potter County and TDFPS and
to authorize Judge Tanner to sign the contract. [Foster]
Title IV-E CPS.pdf
6.E

PANHANDLE AUTO BURGLARY THEFT UNIT (PABTU):
To consider and act upon the equipment purchase of one (1) automated license plat reader
and one (1) upgrade of automated license plate reader. Total purchase $17,685.00, funds
budgeted. [Herring, McBroom]

6.F

EQUIPMENT PURCHASE FIRE/RESCUE:
To consider and act upon the below purchases for Fire Rescue. Funds to come from CAD.
[Lake]
One (1) Holmatro cordless speaker, One (1) Holmatro cordless inclined cutter, and
accessories from Siddon-Martin Emergency Group. Total amount $51,278.00
purchased under sole source;
The replacement of a 4 ton ac unit station #6 from Arctic Services Refrigeration
Heating and AC. Total amount $6,641.08.

PABTU LPR's.pdf

FR Holmatro.pdf
Station 6 AC.pdf
6.G REQUEST FOR QUALIFICATIONS 1233-23 CONSTRUCTION MANAGER AT

RISK:
To consider and act upon allowing the Purchasing Agent to open the single response for RFQ
1233-23. [Lonning]
6.H REQUEST FOR BID 1225-23 MOVING SERVICES:
To consider and act upon awarding RFB 1225-23 to Moving Solutions Experts. Total
amount $89,889.00, funds to come from new District Courts Project. [Lonning]
Bid Tabulation RFB-1225-23 Moving Services.pdf
6.I

INSURANCE/EMPLOYEE BENEFITS:
To consider and act upon a recommendation of the Insurance Advisory Committee to
award the recommendations for employee health insurance benefits and set group
insurance funding levels for FY 23-24 as presented and to authorize the County Judge
to sign necessary documents as they become available. [Woodard/Fairly Group]
To consider and act upon a recommendation of the Insurance Advisory Committee for
Potter County to participate in the Paytient program, to set the allowed credit limit at
$4500 and authorize payroll deduction for repayment of charges incurred.
[Woodard/Fairly Group]
Court Potter County Employee Benefits renewal.pdf
NWTHS 1 Page.pdf

SCHOOL RESOURCE OFFICERS:
To consider and act upon approving the funding source for the three additional SRO's
approved at the last Commissioners' Court. [Marek, Giles]
6.K BUDGET FOR THE YEAR 2023-2024:
Discuss the proposed budget and take any action necessary;
Announce Monday, August 28, at 9:00 a.m. in the Commissioners' Court as the date,
time, and place for a public hearing on the budget;
Approve the publication of proposed increases in salaries, expenses and allowances for
elected county and precinct officers;
6.J

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Take any other action necessary. [Marek]
PUBLIC INFORMATION OFFICER:
To consider and act upon creation of a position for the Potter County Public Information
Officer, determination of whether the position should be housed within an existing
department or exist as its own department, and inclusion of the position in the upcoming
budget for fiscal year 2023-2024. [Schaffer]
6.M TEXAS DEPARTMENT OF MOTOR VEHICLES AND IMPOSITION OF
OPTIONAL FEES FOR CALENDAR YEAR 2024:
To consider and act upon implementing the optional fees for the Texas Department of Motor
Vehicles regarding county road and bridge fee and child safety fee. [Aylor, Tanner]
6.L

TDMV.pdf
6.N CYBER SECURITY UPDATE:

To receive a report on the current status of 2023 TAC Cyber Security training compliance.
[Blankenship]
6.O CAROL WIND PROJECT:
To receive a report and discuss the current status of the Carol Wind Project by NextEra
Energy. [Gabrovic]
6.P JURORS AND JURY SERVICE:
To consider and act upon an amendment and increase to the District Clerk's Grand Jury and
Petit Jury Salary budget for the month of September, Fiscal year 2023, per HB 3474, which
amends Government Code, Section 61.002(a), effective September 1, 2023. [Menke]
08.08.23 District Clerk - Juror Pay Increase.pdf
HB 3474 ARTICLE 8.docx
6.Q SHERIFF'S OFFICE VEHICLES:

To consider and act upon adding three (3) Sheriff's Office vehicles to the county insurance.
[Giles]
7.

EMPLOYMENT ITEMS
To consider and act upon the following employment items:
7.A ROAD AND BRIDGE:
The resignation of Walton "Ray" Humphrey as seasonal help - mower effective July
27, 2023. [Reavis]
The termination of Kenney Mayhue as maintenance mechanic - welder effective July
31, 2023. [Reavis]
Humphrey.pdf
Mayhue.pdf

8.

POTTER COUNTY PROJECTS
To hear a report on various Potter County Projects and to take any action necessary.

9.

JAIL REPORT
To hear a report on the Potter County Detention Center and to take any action necessary.

10. PROPERTY INSURANCE
To consider and act upon any insurance claims, accidents, etc. against the County.
11. EXECUTIVE SESSION
To hold an executive session, if necessary, on the above agenda items as allowed by Chapter 551,
Texas Government Code.
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12. UPCOMING AGENDA ITEMS
To receive agenda items for the next Commissioners’ Court.
13. ADJOURNMENT
THIS AGENDA NOTICE IS MADE IN ACCORDANCE WITH CHAPTER 551, TEXAS
GOVERNMENT CODE, PROHIBITION OF GOVERNMENTAL BODIES FROM HOLDING
MEETINGS, WHICH ARE CLOSED TO THE PUBLIC, AS AMENDED. THE UNDERLYING
DOCUMENTATION FOR THIS AGENDA NOTICE IS AVAILABLE
FOR THE PUBLIC’S INSPECTION IN THE FOLLOWING OFFICES: THE COUNTY JUDGE,
THE COUNTY CLERK, THE COUNTY AUDITOR OR THE COUNTY PURCHASING AGENT.
Notice: Any documentation linked to this Agenda are subject to change both after posting and/or
after discussion and vote during the Commissioners' Court meeting.

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