On the agenda: Potter County Commissioners' Court - May 24, 2024 — Flock Safety (May 24)

Commissioners' Court Agenda
Friday, May 24, 2024 – 9:00 AM
Potter County Commissioners' Courtroom
350 S.E. 6th Avenue, Suite 2141
Amarillo, Texas 79101

POSTED AGENDA this 21st day of May, 2024 at 9:49 a.m.
1.

CALL TO ORDER

2.

PLEDGES TO U.S. FLAG, TEXAS FLAG AND INVOCATION

3.

RECOGNITION OF MINUTES
3.A RECOGNITION OF MINUTES:
To recognize the minutes from the May 3, 2024 and May 13, 2024 Potter County
Commissioners' Court. [Smith]
5.13.2024 CC Minutes.pdf
Agenda 5.3.24.pdf

4.

BUDGET AMENDMENTS
4.A To consider and act upon budget amendments for the fiscal year 2023-2024. [Boston]
05.20.24 Mental Health Court.pdf

5.

VOUCHERS
5.A VOUCHERS:
To consider and act upon the approval of the payment of vouchers processed by the County's
Auditor's office. [Boston]
16 Summary CCt Check Register for May 24 2024.pdf
16 CCT Check Register for May 24 2024.pdf

6.

INSURANCE - HUMAN RESOURCES
6.A INSURANCE REPORT:
To recognize the Insurance fund report. [Woodard]
5-24-24 Comm Court report Final.xlsx

7.

TREASURER'S REPORT
7.A TREASURER'S REPORT:
To hear the monthly Treasurer's Report. [Graves]
Treasurer's Report.pdf

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8.

AGENDA ITEMS
Discussion and possible action relative to:
8.A LEAGUE OF WOMEN VOTERS:
The recognition of the Potter County Elections' Website. [Hoggatt, Benge]
8.B TIRZ #2 PROJECT:
To receive a report and discuss an application to TIRZ #2 Board. [Kollar, Brassfield.]
TIRZ Application - Route 66 Bug Ranch.pdf
8.C POTTER COUNTY ARPA COMMITTEE:

To consider and act upon the approval of two additional projects to the Potter County
Coronavirus State and Local Fiscal Recovery Funds (SLFRF) Investment Plan. [Kiehl]
05.24.24_Intallment.6_^N2.docx
8.D SB22 CATALYTIC CONVERTER GRANT (MVCPA):

To consider and act upon the resolution from the Motor Vehicle Crime Prevention Authority
for Catalytic Converter fy25 grant request, to designate the required officials, and to
authorize the county judge to execute the resolution. [McBroom, Herring]
SB 224 Catalytic Converter Resolution FY25.doc

PUBLIC DEFENDER/MANAGED ASSIGNED COUNSEL:
To consider and act upon the appointment of a new board member to fill a vacancy. [Board]
8.F PANHANDLE REGIONAL VETERANS TREATMENT COURT (PRVTC):
To consider and act upon entering a Memorandum of Understanding for veterans outside of
Potter County to be referred to and participate in the Panhandle Regional Veterans Treatment
Court. To receive an update regarding the Veteran's court grant administered by the Texas
Veteran's Commission. [Crawford]
8.E

MOU PRVTC.pdf
8.G FUTURE NEEDS COMMITTEE:

To consider and act upon appointing a committee to assess the future needs of the County.
[Latimer, Coffee]
8.H AUTO SYNC BOT ADDED TO EXISTING VISTA SOFTWARE FOR ELECTIONS:
To consider and act upon the addition of Auto Sync Bot to existing Vista Software for
Elections. Total project cost is $1,500.00, funds are budgeted from Contract Services.
[Benge, Villalon]
Potter Co. Elections AutoSync Add on.pdf
8.I

ADD CALL RECORDING SERVICE FOR SO:
To consider and act upon adding the call recording service through ESI to the SO.
Additional service will be billed at $80.00 a month for a 60 month term. Funds are
budgeted from Telephone Services. [Thomas, Villalon]

8.J

REQUEST FOR BID 1246-24 - PAINTING AND SURFACE REFINISHING
SERVICES:
To consider and act upon awarding RFB 1246-24 to Palmer Painting Company, Inc. This
will be a three (3) year contract with option to renew for two (2) additional one (1) year
terms. [Head, Villalon]

8.K

REQUEST FOR BID 1250-24 - HVAC FILTERS:
To consider and act upon awarding RFB 1250-24 to the recommended listed vendors as
highlighted as lowest and best. [Serna, Villalon]

Potter_County_Call_Recording_M05062024.pdf

Palmer Painting Pricing.pdf

Bid Tabulation RFB 1250-24.pdf
8.L

REQUEST FOR BID 1251-24 - HVAC SERVICES:
To consider and act upon awarding RFB 1251-24 to Larry's Heating & Air. This will be a
one (1) year contract with option to renew for two (2) additional one (1) year terms. [Head,
2

Villalon]
Larry's Heating and Air Pricing.pdf
8.M REQUEST FOR BID 1252-24 - PLUMBING AND SEWER SERVICES:

To consider and act upon awarding RFB 1252-24 to David's Quality Contracting, LLC. This
will be a one (1) year contract with option to renew for two (2) additional one (1) year terms.
[Head, Villalon]
David's Quality Pricing.pdf
8.N REQUEST FOR PROPOSAL 1245-24 - BODY SCANNER. PURCHASE OF

ADDITIONAL ITEMS:
The CLEARPASS Scanner was approved for purchase by the Court on April 8, 2024. We
ask that the Court consider and act upon approving the purchase of additional ancillary items
that were approved by the ARPA Committee on May 11, 2024 per the attached quote:
DruGuard3 Automatic Narcotics Detection Software ($10,000.00), A-EYE Automatic
Threat Detection Software ($15,000.00). Non-Contact Thermometer ($6,700.00), ADA
Compliant Kit ($4,432.00). The extended warranty will not be purchased at this time. The
total package price, including shipping and installation, will be $176,298.95. [Giles,
Villalon]
QT Pottter County TX CLEARPASS 04.08.2024.pdf
8.O PANHANDLE AUTO BURGLARY AND THEFT UNIT (PABTU):

To consider and act upon signing the contract with Flock Safety, a sole source provider, for
leased cameras to be used by the PABTU unit. The costs to be paid by the PABTU grant.
[Herring, McBroom]
Flock LPR Sole Source Letter.pdf
Sole source letter Axon Evidence with Flock (1).pdf
8.P

PURCHASE OF A 4X4 BUSHFIGHTER FORD TYPE 6 ENGINE DIESEL FIRE
TRUCK FOR FIRE RESCUE:
To consider and act upon the purchase of a 4x4 brushfighter Ford type 6 engine diesel alum
bed fire truck from Daco Fire Equipment in the amount of $263,391.00. Funds to come from
CAD. [Lake, Villalon]

04232024_CONTRACT PRICING WORKSHEET For MOTOR VEHICLES Only.pdf
8.Q CONFERENCE TABLE & CHAIRS FOR 47TH DISTRICT ATTORNEY:

To consider and act upon the purchase of a conference table and six conference chairs. total
purchase amount of $6,009.76, funds budgeted from non-capital equipment. [Herring]
Potter Co DC DA conf table and chairs 5-6-24.pdf
8.R SPYGLASS, LLC:

To consider and act upon authorizing the County Judge to execute an Audit Agreement and
Letter of Agency with Spyglass, LLC providing audit services of telephone providers.
[Boston]
SpyGlass Overview.pdf
SpyGlass Snapshot Audit Agreement - Potter County TX.pdf
Letter of Agency.pdf
8.S

PATHWAYZ INTERNET:
To consider and act upon increasing the District and County Courts monthly internet
bandwith with Pathwayz Internet. Cost will be $995.00 per month, an increase of $96.00
monthly. Funds to come from each courts operating accounts. [Boston]
Potter County Courts Speed Upgrade.pdf

9.

EMPLOYMENT ITEMS
To consider and act upon the following employment items:
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10. POTTER COUNTY PROJECTS
To hear a report on various Potter County Projects and to take any action necessary.
11. JAIL REPORT
To hear a report on the Potter County Detention Center and to take any action necessary.
12. PROPERTY INSURANCE
To consider and act upon any insurance claims, accidents, etc. against the County.
13. EXECUTIVE SESSION
To hold an executive session, if necessary, on the above agenda items as allowed by Chapter 551,
Texas Government Code.
13.A CONSULTATION WITH COUNTY ATTORNEY:
To convene a closed session pursuant to section 551.071 of the Texas Government Code in
order to confer with the County Attorney on the following matters:
Fiat Multi-District Litigation. To receive an update on pending litigation and take any
action necessary in open court. [Latimer]
Tri-State Fair Exposition. To receive an update on contemplated litigation and take
any action necessary in open court. [Latimer]
14. UPCOMING AGENDA ITEMS
To receive agenda items for the next Commissioners’ Court.
15. ADJOURNMENT
THIS AGENDA NOTICE IS MADE IN ACCORDANCE WITH CHAPTER 551, TEXAS
GOVERNMENT CODE, PROHIBITION OF GOVERNMENTAL BODIES FROM HOLDING
MEETINGS, WHICH ARE CLOSED TO THE PUBLIC, AS AMENDED. THE UNDERLYING
DOCUMENTATION FOR THIS AGENDA NOTICE IS AVAILABLE
FOR THE PUBLIC’S INSPECTION IN THE FOLLOWING OFFICES: THE COUNTY JUDGE,
THE COUNTY CLERK, THE COUNTY AUDITOR OR THE COUNTY PURCHASING AGENT.
Notice: Any documentation linked to this Agenda are subject to change both after posting and/or
after discussion and vote during the Commissioners' Court meeting.

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