On the agenda: Potter County Commissioners' Court - Aug 12, 2024 — LICENSE PLATE READER (Aug 12)

Commissioners' Court Agenda
Monday, August 12, 2024 – 9:00 AM
Potter County Commissioners' Courtroom
350 S.E. 6th Avenue, Suite 2141
Amarillo, Texas 79101

POSTED AGENDA this 8th day of August, 2024 at 9:49 a.m.
1.

CALL TO ORDER

2.

PLEDGES TO U.S. FLAG, TEXAS FLAG AND INVOCATION

3.

RECOGNITION OF MINUTES
3.A To recognize the minutes from the July 22, 2024 Potter County Commissioners Court.
[Smith]
Minutes 7.22.2024.pdf

4.

BUDGET AMENDMENTS
4.A To consider and act upon budget amendment request for the fiscal year 2023-2024. [Boston]
08.12.24 47th DC.pdf

5.

VOUCHERS
5.A To consider and act upon the approval of the payment of vouchers as processed by the Potter
County Auditor's Office. [Boston]
21 Summary CCt Check Register for August 12 2024.pdf
21 CCT Check Register for August 12 2024.pdf

6.

INSURANCE - HUMAN RESOURCES
6.A To recognize the insurance fund report. [Woodard]
Copy of 8-12-24 Comm Court report Final.xlsx
6.B BENEFITS RENEWAL:

To consider and act upon a recommendation of the Insurance Advisory Committee regarding
insurance renewals for employee benefits and funding levels for FY24-25 as presented and to
authorize the County Judge to sign necessary documents as they become available.
[Woodard, Benton]
BENEFITS RENEWAL.pdf
6.C CANCER POLICY RENEWAL:

To consider and act upon a recommendation of the Insurance Advisory Committee to accept
the new rates as proposed for the Cancer + 32 diseases policy and optional ICU rider
underwritten by MetLife and administered by Bay Bridge Administrators and to authorize the
1

County Judge to sign necessary documents as they are made available. [Woodard]
CANCER POLICY RENEWAL.pdf
6.D EMPOWER:

To consider and act upon a request for an amendment to the Recordkeeping Services
Agreement & Trust or Custodial Agreement: Float Compensation Disclosure of the Potter
County 457(b) Deferred Compensation Plan as requested by Empower and to authorize the
County Judge to sign the necessary documentation. [Woodard]
EMPOWER 457(B) AMENDMENT.pdf

7.

AGENDA ITEMS
Discussion and possible action relative to:
7.A COUNTY EXTENSION OFFICE:
To hear a report from Megan Eikner, Ag Agent/County Coordinator, from the Potter County
Extension Office.
7.B SLFRF PROJECTS:
To consider and act upon the approval an additional project to the Potter County Coronavirus
State and Local Fiscal Recovery Funds (SLFRF) Investment Plan. [Kiehl]
08.07.24_Installment.6_#4.pdf
7.C ROAD AND BRIDGE:

To consider and act upon approving the purchase of a 40' steel container (conex) from
Graymac, Inc., to be used for storage in the amount of $6,100.00, delivered. Funds to come
from Road Repair Supplies. [Reavis]
7.D ELECTIONS:
To consider and act upon the following orders for the November 5, 2024 General Election:
Order of General Election for November 5, 2024;
ORDER OF ELECTION FOR THE NOVEMBER GENERAL ELECTION 11.2024.docx
7.E

TEXAS DEPARTMENT OF MOTOR VEHICLES:
To consider and act upon setting optional motor vehicle fees for 2025 to be collected by the
Tax Assessor's office. [Aylor]
Form for 2025 Fee Change.pdf
Letter to Judges for 2025 Fee Change.pdf

ISSUE A REQUEST FOR QUALIFICATION FOR ARCHITECTURAL SERVICES
FOR THE POTTER COUNTY DETENTION CENTER EXPANSION:
To request permission from the court to issue a Request for Qualifications (RFQ) for
Architectural Services. [Thomas, Villalon]
7.G ISSUE A REQUEST FOR PROPOSAL FOR INMATE MEDICAL SERVICES FOR
THE DETENTION CENTER:
To request permission from the court to issue a Request for Proposal (RFP) for Inmate
Medical Services. [Thomas, Villalon]
7.H BEVERAGE/SNACK CART FOR THE DISTRICT COURTS BUILDING:
To discuss options for providing consumables/beverages at the new District Courts Building
and provide direction to the purchasing agent in issuing a request for qualifications.
[Villalon]
7.I SIGNAGE FOR THE DISTRICT COURTS BUILDING AND SANTA FE BUILDING:
To consider and act upon approving the proposed signage format and colors as presented in
the packets for both the District Courts Building and the Santa Fe Building. Cost for the
District Courts signage is $9,144.85 and funds are budgeted from the District Courts Building
Repair account. The Santa Fe signage is $5,256.41, funds are budgeted from the Santa Fe
Building Repair account. [Head]
7.F

C&B Marketing.pdf

2

C&B Marketing, II.pdf
7.J

FORMAL BID#1249-24 INDIGENT CREMATION SERVICES:
To consider and act upon awarding RFB# 1249-24 Indigent Cremation Services to
Lighthouse Funeral and Cremation. [Villalon]
Cremation.pdf

7.K

FORMAL BID #1248-24 TRANSPORTATION AND STORAGE OF HUMAN
REMAINS:
To consider and act upon awarding RFB #1248-24 Transportation and Storage of human
remains to Jobe Mortuary Transport. [Villalon]

7.L

SPECIALTY COURT EMPLOYMENT ADVERTISEMENT:
To consider and act upon authorizing the Veterans Treatment Court to solicit applications for
a Peer Specialist to work with the specialty courts, to be paid out of grant funds. [Crawford]

Jobe.pdf

Veterans.pdf
7.M LICENSE PLATE READERS:

To consider and act upon authorizing the Potter County Sheriff's Office to place license plate
readers at specified locations within Potter County for the collection of license plate data in
conjunction with the Texas Department of Transportation. [Thomas, McBroom]
LPR Resolution Potter County.docx
7.N SCHOOL RESOURCE OFFICERS:

To consider and act upon approving updated inter-local agreements with River Road ISD and
Bushland ISD for conducting school resource officer programs and to authorize the County
Judge to execute such agreements. [Thomas]
Bushland SRO Agreement.pdf
River Road SRO Agreement.pdf
7.O LYNN COUNTY INMATE HOUSING AGREEMENT:

To consider and act upon approving an inmate housing agreement with Lynn County and to
authorize the County Judge to execute same. [Thomas]
Lynn County Inmate Housing Intergovernmental Agreement - Signed.pdf
7.P

8.

BUDGET FOR THE YEAR 2024-2025:
Discuss the proposed budget and take any action necessary;
Announce Monday, August 26, at 9:00 a.m. in the Commissioners' Court as the date,
time and place for a public hearing on budget;
Approve the publication of proposed increases in salaries, expenses and allowances for
elected county and precinct officers;
Take any other action necessary. [Boston]

EMPLOYMENT ITEMS
To consider and act upon the following employment items:
8.A FIRE-RESCUE:
The four year step increase for Captain Kristopher Archer effective June 29, 2024;
The four year step increase for Captain Logan Martinez effective June 29, 2024;
[Lake]
Fire Rescue.pdf
8.B ROAD AND BRIDGE:

The transfer of Corey Thomlinson, Equipment Operator I to Mowing foreman as a
replacement for Bobby Holmes effective July 16, 2024;
The transfer of Faustino Sanchez, Maintenance Tech, to Equipment Operator I as a
replacement for Corey Tomlinson effective July 16, 2024;
The resignation of Raul Robles, Seasonal Mower, effective July 16, 2024;
3

The resignation of Bobby Holmes, Mower Foreman, effective July 3, 2024;
The discharge of Leslie Pringle as Seasonal Mower, effective July 29, 2024;
The new employment of Jason Garcia as Maintenance Tech as a replacement for
Faustino Sanchez, effective July 25, 2024. [Reavis]
Road and Bridge.pdf
Pringle.pdf
Garcia.pdf
8.C FACILITIES MAINTENANCE:

The new employment of Kenneth Lee Belfield, Maintenance Technician I, as a
replacement for Casey Brewster, effective July 22, 2024.
The resignation of Matthew Johnson as Custodial Foreman, effective August 2, 2024.
[Head]
Facilities Maintenance.pdf
Johnson.pdf

9.

POTTER COUNTY PROJECTS
To hear a report on various Potter County Projects and to take any action necessary.

10. JAIL REPORT
To hear a report on the Potter County Detention Center and to take any action necessary.
11. PROPERTY INSURANCE
To consider and act upon any insurance claims, accidents, etc. against the County.
12. EXECUTIVE SESSION
To hold an executive session, if necessary, on the agenda items as allowed by Chapter 551, Texas
Government Code.
12.A DISTRICT COURTS BUILDING RECORDS MANAGEMENT:
To convene a closed meeting pursuant to Texas Government Code Section 551.077(1)(A) to
receive an update regarding litigation for the records management area of the District Courts
Building and, in open session, take any action necessary pursuant to such report and
discussion. [Powell]
12.B DISTRICT CLERK LITIGATION:
To convene a closed meeting pursuant to Texas Government Code Section 551.071(1)(A) to
receive an update regarding litigation involving the District Clerk and, in open session, take
any action necessary. [Powell]
12.C POTTER COUNTY INSURANCE PLAN:
To convene a closed meeting pursuant to Texas Government Code Section 551.0785 to
receive and consider medical information for a request for an exception to the Potter County
insurance plan and in open session to consider the insurance plan exception and take
appropriate action. [Woodard]
13. UPCOMING AGENDA ITEMS
To receive agenda items for the next Commissioners’ Court.
14. ADJOURNMENT
THIS AGENDA NOTICE IS MADE IN ACCORDANCE WITH CHAPTER 551, TEXAS
GOVERNMENT CODE, PROHIBITION OF GOVERNMENTAL BODIES FROM HOLDING
4

MEETINGS, WHICH ARE CLOSED TO THE PUBLIC, AS AMENDED. THE UNDERLYING
DOCUMENTATION FOR THIS AGENDA NOTICE IS AVAILABLE
FOR THE PUBLIC’S INSPECTION IN THE FOLLOWING OFFICES: THE COUNTY JUDGE,
THE COUNTY CLERK, THE COUNTY AUDITOR OR THE COUNTY PURCHASING AGENT.
Notice: Any documentation linked to this Agenda are subject to change both after posting and/or
after discussion and vote during the Commissioners' Court meeting.

5