On the agenda: Bartlesville 11/2/26 Packet — ALPR (Nov 2)

REGULAR MEETING OF THE
BARTLESVILLE CITY COUNCIL
Monday, November 2, 2026
5:30 p.m.

City Hall, Council Chambers
401 S. Johnstone Avenue
Bartlesville, OK 74003

James S. Curd, Jr., Mayor
918-338-4282
AGENDA

1.

Call to order the business meeting of the Bartlesville City Council by Mayor Curd.

2.

Roll Call and Establishment of a Quorum.

3.

Invocation by Terry Koehn, Pastor First Church, A United Methodist Community.

4.

Public Comments on Agenda Items.

5.

City Council Announcements and Proclamations.
•
•

6.

Authorities, Boards, Commissions and Committees
•
•

7.

Homeless Awareness Month, November 2026
Extra Mile Day – November 1, 2026

Two openings on the Bartlesville Library Trust Authority
One opening on the Bartlesville Redevelopment Trust Authority

Consent Docket
a.

Approval of Minutes
i.
The Special Meeting Minutes of October 2, 2026.
ii.
The Regular Meeting Minutes of October 5, 2026.
iii.
The Special Meeting Minutes of October 8, 2026.

b.

Approval of Appointments, Reappointments and Ratification of Appointments
i.
Appointment of Ms. Meral Jones to a three-year term on the Park Board at
the recommendation of Mayor Curd.
ii.
Reappointment of Mr. Andrew Olesen to an additional three-year term on
the Park Board at the recommendation of Mayor Curd.

c.

Approval and Ratification of Agreements, Change Orders, Contracts,
Engagement Letters, Grant Applications and Agreements, Leases,
Memorandum of Understanding (MOU), Proposals, Quit Claim Deeds, and
Statement of Work.
i.
Appointment of Rachel D. Showler to serve as the Authorized Agent for the
City of Bartlesville’s Defined Benefit and Defined Contribution Retirement
Plans administered through the Oklahoma Municipal Retirement Fund.
ii.
Claim and Certification Forms, concluding documents from an Oklahoma
Department of Libraries (ODL) grant to reimburse expenses from the
Association of Rural and Small Libraries conference.
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iii.

iv.
v.
vi.
vii.
viii.
ix.

Contract between the City of Bartlesville/Bartlesville Public Library Literacy
Services and the Oklahoma Department of Libraries to receive grant funds
that enable the Literacy Department to schedule and coordinate a variety of
health and wellness programs for the Bartlesville Community.
On-demand contract not to exceed $100,000.00 with B-Town Construction
for the installation and decommissioning of water distribution lines of various
sizes.
Rental agreement renewal with Bottleless Nation (formerly Artesian Water)
for one filtered water cooler to continue use in the airport terminal lobby, in
the amount of $47.00 monthly or $564.00 annually, for a three year lease.
Contract renewal with Polco (Policy Confluence), Inc. for survey services,
in the amount of $26,000.00 for a subscription term of 24 months.
Short Form Contract with Double C Construction to clear, remove, and
dispose of all trees and brush along Turkey Creek in the Eastland Shopping
Center, in the amount of $65,000.00.
Short Form Contract with Double C Construction to clear, remove, and
dispose of all vegetation and sediment from the drainage structure at
Southport Drive and Highway 75, in the amount of $12,000.00.
Design Contract with BKL for design services for the Fire Station No. 2
Project, in the amount of $288,000.00.

d.

Receipt of Financials
i.
Interim Financials for three months ending September 2026

e.

Receipt of Bartlesville NEXT Progress Report
i.
Bartlesville NEXT Progress Report October 2026

f.

Receipt of ALPR (Flock Cameras) Report
i.
ALPR Report for October 2026

g.

Receipt of Bids
i.
Bid No. 2026-2027-009 Sunset Pedestrian Bridge
ii.
Bid No. 2026-2027-010 Storm Siren Replacement
iii.
Bid No. 2026-2027-011 for the Douglass Park Shelter Project

8.

Discuss and take possible action to award Bid No. 2026-2027-009 for Sunset Blvd.
over Butler Creek Pedestrian Bridge Project. Presented by Councilman Kirkpatrick.

9.

Discuss and take possible action to award Bid No. 2026-2027-010 for Storm Siren
Replacement. Presented by Mayor Curd.

10.

Discuss and take possible action to award Bid No. 2026-2027-011 for the Douglass
Park Shelter Project. Presented by Mayor Curd.

11.

Discuss and take possible action to accept a donation from Arvest Foundation in
the amount of $15,000, and approve a resolution amending the budget for the City
of Bartlesville, Oklahoma for Fiscal Year 2026-2027 appropriating unanticipated
revenue in the CIP Sales Tax Fund of the Park Department. Presented by Laura
Crow, Interim City Manager.

12.

Discussion and possible action with respect to a resolution declaring the intent to
consider approval of a project and creation of a tax increment district under the local
development act; directing preparation of a project plan; appointing a review
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committee; directing the review committee to make findings as to eligibility and
financial impact, if any, on taxing jurisdictions and business activities within the tax
increment district; directing the review committee to make a recommendation with
respect to the proposed project plan; directing the Bartlesville Planning Commission
to make a recommendation with respect to the proposed project plan; and containing
other provisions relating thereto. Presented by Jered Davidson, The Public Finance
Law Group PLLC.
13.

Move to executive session pursuant to 25 O.S. Sec. 307(B)(1) to discuss the
Employment Agreement of Terry Lauritsen as City of Bartlesville City Manager.

14.

Return to Open Meeting.

15.

Discuss and take possible action to approve the Employment Agreement for Terry
Lauritsen as City of Bartlesville City Manager. Presented by Rachel D. Showler,
Human Resources Department.

16.

Pursuant to 11 O.S. Sec. 8-103, and upon approval of Agenda Item 15, the Oath of
Office will be administered to Terry Lauritsen by City Attorney Jess Kane.

17.

New Business.

18.

City Manager and Staff Reports.

19.

City Council Comments and Inquiries.

20.

Adjournment.

The Agenda was received and filed in the Office of the City Clerk at 4:00 p.m. and posted in
prominent public view at City Hall at 5:30 p.m. on Tuesday, October 27, 2026.

Jason Muninger

/s/ Elaine Banes

Jason Muninger, City Clerk/CFO

by Elaine Banes, Deputy City Clerk

City of Bartlesville Website: https://www.cityofbartlesville.org/city-government/city-council/meeting-agendas/
Live Streaming: https://www.cityofbartlesville.org/city-government/city-council/public-meeting-calendar/
Cable Viewing on Sparklight: Channel 56
Open Meetings Act Compliance (25 O.S. Sec. 301 et seq.): all discussion items are subject to possible action by the City Council. Official action can only be
taken on items which appear on the agenda. The City Council may adopt, approve, ratify, deny, defer, recommend, amend, strike, or continue any agenda
item. When more information is needed to act on an item, the City Council may refer the matter to the City Manager, Staff or City Attorney, or back to a
committee or other recommending body. Under certain circumstance, items are deferred to a specific later date or stricken from the agenda entirely. Agenda
items requiring a public hearing as required by law will be so noted. The City Council may at their discretion change the order of the business agenda items.
City of Bartlesville encourages participation from all its citizens. If participation at any public meeting is not possible due to a disability, notification to the
City Clerk at least one working day prior to the scheduled meeting is encouraged to make the necessary accommodations. The City may waive this rule if
signing is not the necessary accommodation.

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Agenda Item 5.a.

Official Proclamation
“Homeless Awareness Month”
November 2026
Whereas, homelessness affects people from all walks of life in the Bartlesville area; and
Whereas, misunderstandings exist about homelessness, its cause and the process to
full recovery; and
Whereas, there are four general categories of homelessness; chronic lifestyle, mental
health issues, financial, or addictions; and
Whereas, the Lighthouse is the only 24 hour homeless shelter within a 50 mile radius
and provides food, clothing and shelter to 75-80 people a day all year round; and
Whereas, on any given night, there are over 5,000 people in Oklahoma without a home;
and
Whereas, The Lighthouse Outreach Center has been ministering to the homeless for
over 34 years and has provided shelter to over 4,000 people during that time; and
Whereas, many citizens in this area at one time were residents of the Lighthouse for a
period of time and are now living productive lives in the community; and
Whereas, we are grateful for the wonderful support of individuals, churches, civic
groups and businesses for their support over the past 36 plus years; and
Whereas, being homeless does not mean being hopeless.
NOW THEREFORE, I, James S. Curd, Jr., Mayor, and the Bartlesville City Council do
hereby officially proclaim November 2026 as “Homeless Awareness Month” in the City
of Bartlesville and encourage all citizens to support this worthwhile endeavor.
IN WITNESS WHEREOF, we hereunto set
our hands and cause the Official Seal of the
City of Bartlesville, Oklahoma, to be affixed
this 2nd day of November, in the year of our
Lord two thousand and twenty-six.
__________

___________________

James S. Curd, Jr., Mayor

Agenda Item 5.b.

Official Proclamation
Extra Mile Day
November 1, 2026
WHEREAS, Bartlesville, Oklahoma is a community which acknowledges that a special
vibrancy exists when its citizens collectively go the extra mile in personal effort,
volunteerism, and service; and
WHEREAS, the City of Bartlesville encourages its citizens to contribute fully to the
community through commitment, effort, and conviction in service to family, friends,
neighbors, and civic life; and
WHEREAS, the City of Bartlesville chooses to recognize and celebrate individuals and
organizations within the community who go the extra mile to make a positive difference
in the lives of others; and
WHEREAS, the City of Bartlesville acknowledges the mission of Extra Mile America to
inspire communities across the nation to recognize those who go the extra mile in
volunteerism and service;
NOW, THEREFORE, I, James S. Curd, Jr., Mayor, and the Bartlesville City Council do
hereby proclaim November 1, 2026, as Extra Mile Day in the City of Bartlesville. I
encourage all residents to take time on this day to go the extra mile in their own lives
and to recognize those who inspire others through their commitment to making their
community, nation, and world a better place.
In Witness Whereof, we hereunto set our hands and
cause the Official Seal of the City of Bartlesville,
Oklahoma, to be affixed this 2nd day of November, in
the year of our Lord two thousand and twenty-six.

James S. Curd, Jr., Mayor

Agenda Item 7.a.i.

NOTICE OF SPECIAL MEETING
OF THE
BARTLESVILLE CITY COUNCIL
October 2, 2026

Immediately Following the
Bartlesville Education Authority Meeting
beginning at 12:00 p.m.

City Hall, Council Chambers
401 S. Johnstone Avenue
Bartlesville, OK 74003

Mayor James S. Curd, Jr.
918-338-4282
MINUTES

(The Notice of Meeting and Agenda was posted September 30, 2026 at 11:20 a.m.)

City Council in attendance was Mayor James S. Curd, Jr., Vice Mayor Trevor Dorsey, and
Councilmembers Tim Sherrick, Larry East and Aaron Kirkpatrick.

City staff present were Laura Sanders, Interim City Manager; Jess Kane, City Attorney; Jason
Muninger, City Clerk/CFO; Terry Lauritsen, Director of Water Utilities; Micah Siemers, Director of
Engineering; Kelli Williams, Chief Communications Officer; Larry Curtis, Director of Community
Development; Rachel Showler, H.R. Director; Fire Chief H.C. Call; Deputy Fire Chief Barry Marshall;
Police Chief Andrew Ward; Deputy Police Chief Troy Newell; Captain Morrow, Alicia Shelton, Finance
& Accounting Manager; Candice Pullins, Assistant City Clerk; Whitney Mosely, Deputy Court Clerk;
and Elaine Banes, Executive Assistant.
1.

The business meeting of the Bartlesville City Council was called to order by Mayor Curd
at 12:08 p.m.

2.

Roll call was held and a quorum was established.

3.

Public Comments on Agenda Items.
There were no comments.

4.

Consideration and possible action on a Resolution of the City Council of the City of Bartlesville,
Oklahoma (the “City”) approving the incurrence of indebtedness by the Bartlesville Education
Authority (the “Authority”) issuing its Educational Facilities Lease Revenue Bonds (Bartlesville
Public Schools Project) Series 2026 (the “Bonds”); providing that the organizational document
creating the authority is subject to the provisions of the Bond Indenture authorizing the issuance
of said Bonds; waiving competitive bidding and authorizing the sale of said Bonds by the
Authority at negotiated sale and at a price less than par; approving the forms of a Continuing
Disclosure Agreement and an Official Statement relating to the Bonds; authorizing the
execution of all necessary documents, and containing other provisions relating thereto.

Jerica Dawson, Municipal Finance Services, was present for questions. This item to approve
the incurrence of indebtedness by the Bartlesville Education Authority as set out in the title of
the proposed resolution above. The BEA approved the resolution BEA-2026-01 in their
meeting prior to the City Council meeting.
Vice Mayor Dorsey moved to approve the Resolution as presented, seconded by Mr.
Kirkpatrick.
Ayes:

Mr. East, Mr. Kirkpatrick, Vice Mayor Dorsey, Mr. Sherrick, Mayor Curd

Nays:
Motion:
5.

None
Passed

Move to Executive Session under 25 O.S. Sec 307(B)(1) to discuss the employment, hiring,
appointment, or promotion of a City Manager.

Vice Mayor Dorsey moved to enter into Executive Session at 12:10 p.m., seconded by Mr.
Kirkpatrick.
Ayes:
Nays:
Motion:
6.

Mr. Sherrick, Mr. East, Mr. Kirkpatrick, Vice Mayor Dorsey, Mayor Curd
None
Passed

Return to Open Meeting.
Mayor Curd reconvened the open meeting at 2:09 p.m.

7.

Discuss and take possible action regarding employment, hiring, appointment, or promotion of a
City Manager.

Mayor Curd stated that no action was taken in Executive Session and that additional interviews
will be held next week with internal candidates whose names will be announced at posting of
that special meeting.
8.

There being no further business to address, Mayor Curd adjourned the meeting at 2:10 p.m.

James S. Curd, Jr., Mayor

Jason Muninger, CFO/City Clerk

Agenda Item 7.a.ii.

REGULAR MEETING OF THE
BARTLESVILLE CITY COUNCIL
Monday, October 5, 2026
5:30 p.m.

City Hall, Council Chambers
401 S. Johnstone Avenue
Bartlesville, OK 74003

James S. Curd, Jr., Mayor
918-338-4282
MINUTES

(The Notice of Meeting was posted December 12, 2025 and
the Agenda was posted September 29, 2026 at 6:00 p.m.)

City Council in attendance was Mayor James S. Curd, Jr., Vice Mayor Trevor Dorsey, and
Councilmembers Tim Sherrick, Larry East and Aaron Kirkpatrick.
City staff in attendance was Laura Sanders, Interim City Manager; Jess Kane, City Attorney; Jason
Muninger, CFO/City Clerk; Micah Siemers, Director of Engineering; Terry Lauritsen, Director of
Water Utilities; Larry Curtis, Director of Community Development; Kiley Cortez, Library Director;
Rachel Showler, Director of Human Resources; Robin Betts, Manager of Human Resources;
Police Chief Andrew Ward; Deputy Police Chief Troy Newell; Police Captain Daniel Elkins; Fire
Chief H.C. Call; Deputy Fire Chief Barry Campbell; Matt McCollough, IT Director; Alicia Shelton,
Accounting & Finance Supervisor; Candice Pullins, Assistant City Clerk; Whitney Mosley, Deputy
Court Clerk; Steve Roper, Project Engineer; Officer , Security and Elaine Banes, Executive
Assistant.
1.

The business meeting of the Bartlesville City Council was called to order by Mayor Curd
at 5:30 p.m.

2.

Roll Call was conducted and a quorum established.

3.

Invocation by Jason Elmore, Pastor, Friday Nite Church, President of The
Bartlesville Ministerial Association.

4.

Public Comments on Agenda Items.
Prior to calling citizens to speak, Mr. East stated that he was aware of some concerns
expressed in different circles about the legal implications of things that may be
commented on by the public, and he asked Mr. Kane to speak to those concerns briefly.
Mr. Kane stated he has advised the Council that there is a potential for significant liability
both to the City and to individual councilmen for discussing personnel matters in a public
forum. Agenda Item 17 on the agenda is a personnel matter. In his opinion, it is
inadvisable to discuss those matters in public, and not because we don’t want to be
transparent, but because the law specifically allows for those matters to be kept
confidential to avoid liability to the City and to the Councilmen individually. He stated that
confirmed his opinion to that effect with the City’s insurer, Oklahoma Municipal Insurance
Group, and provided the Council with that information. Additionally, OMAG’s general
counsel's opinion is that discussion not only could create a liability event for the City, but
it might not be a covered liability, and that liability could extend to the persons that make
such statements in this public forum. The risk at this meeting to the City is that the Council
rules allow for comment on agenda items, and this item is now on the agenda. So, to
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some extent, it is now out of the City’s control what gets discussed on Item 17, which
again places a lot of risk of creating liability for the City itself and for individual council
members. He concluded reiterating that he has provided the Council with his opinion that
has been confirmed by the City’s insurer; Vice Mayor Dorsey has confirmed the same
with his personal attorney; and Ms. Sanders has followed up with the Association of
Municipal Attorneys. Every attorney whose opinion that was requested said that
discussing and/or approving Item 17 is a really bad idea and poses a potential high risk
to the City and councilmembers.
Angela Utely – Agenda Item 17 – Ms. Utely encouraged the Council to vote no on Item
17, urging them to honor the existing contract and move forward.
Joel Rabin – Agenda Items 17 and 18– Mr. Rabin questioned the timing of legal advice
on personnel matters (Item 17), and noted upcoming elections would influence the city
manager decision (Item 18).
5.

City Council Announcements and Proclamations.
•
•
•
•
•

6.

Arbor Day Proclamation- October 17, 2026, presented by Mr. Kirkpatrick.
Polish Heritage Month Proclamation - October 2026, presented by Mr. East.
Community Planning Month Proclamation - October 2026, presented by Vice
Mayor Dorsey.
Presentation of Lifesaving Awards to Tony Vigesaa and Chris Frakes. Presented
by Fire Chief H.C. Call.
Presentation of Lifesaving Awards to Officer Elizabeth Anderson and Officer Jacob
Phillips. Presented by Police Chief Andrew Ward.

Authorities, Boards, Commissions and Committees
•
•
•

Two openings on the Bartlesville Library Trust Authority
One opening on the Park Board
One opening on the Bartlesville Redevelopment Trust Authority

Mayor Curd read the openings and encouraged citizens to volunteer. Applications can
be found on the City website and in the City Manager’s office.
7.

Consent Docket
a.

Approval of Minutes
i.
The Regular Meeting Minutes of September 8, 2026.
ii.
The Special Meeting Minutes of September 23, 2026.

b.

Approval of Appointments, Reappointments and Ratification of Appointments
i.
Appointment of Ms. Angela Hindman and Ms. Heather Tate to fill unexpired
terms on the Bartlesville Library Board at the recommendation of Mayor
Curd.
ii.
Appointment of Ms. Lilly Close to fill an unexpired term and Ms. Teressa
Grayson to a three-year term on the White Rose Cemetery Board at the
recommendation of Mayor Curd.
iii.
Appointment of Ms. Ann Curtis and Ms. Deanna Dodson to fill unexpired
terms on the Bartlesville Area History Museum Trust Authority at the
recommendation of Councilman Sherrick.
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iv.

Reappointment of Mr. George Halkiades to an additional three-year term on
the Bartlesville Redevelopment Trust Authority at the recommendation of
Mr. East.

c.

Approval of Resolutions
i.
Accept a grant from the State of Oklahoma 911 Management Authority
under the FY 27 POP Grant Program and approve a Resolution
amending the Budget for the City of Bartlesville, Oklahoma for Fiscal Year
2026-207 appropriating unanticipated grant revenue in the Restricted
Revenue Fund of the Police Department.
ii.
Accept a grant from the State of Oklahoma under the Recreational Trails
Program and approve a Resolution amending the Budget for the City of
Bartlesville, Oklahoma for Fiscal Year 2026-2027 appropriating
unanticipated grant revenue in the Half Cent Sales Tax Fund of the
Community Development Department.

d.

Approval and Ratification of Agreements, Change Orders, Contracts,
Engagement Letters, Grant Applications and Agreements, Leases,
Memorandum of Understanding (MOU), Proposals, Quit Claim Deeds, and
Statement of Work.
i.
Approval of Supplement No. 1 to the professional service agreement with
Craig and Keithline Consulting Engineers (WSB, LLC) for engineering
services for the relocation of water and sanitary sewer facilities required by
ODOT’s rehabilitation of US 60 between SH 123 and US 75, increasing the
contract price by $25,000.00.
ii.
Professional service contract with S2 Engineering for the Caney River
Intake Gate Replacement Project, for up to $28,700.00.
iii.
Approval of Change Order No. 1 from Civil Builders, LLC for the Water
Treatment Plant Polymer Blending Skid Replacement, increasing the
contract price by $16,302.55.
iv.
Hangar Lease Agreement with Gary Long for approximate 1000 sq. ft. of
hangar space with in Hangar 8 at a monthly rate of $205.40.
v.
Hangar Lease Agreement with Blake Gerard for T-Hangar 4-A at a monthly
rate of $200.00.
vi.
Interlocal Agreement between the City of Bartlesville and Washington
County for the Next Generation 911 (NG911) geographic data update to
Version 3.0, using grant proceeds to fund.
vii.
Lease Agreement for the Centennial Park Building, located at 211 SE Frank
Phillips Blvd., as part of the City’s Incubator Program, through June 30,
2027 between the City of Bartlesville and Amanda Hakola with Ragtag
Resilience; zero rent and requires a $200 security deposit; and authorize
the Mayor to execute the agreement.
viii.
Design Contract with Kimley-Horn & Associates, Inc. for engineering design
for the rehabilitation of two different concrete streets included in the 2026A
issuance of the 2023 General Obligation Bond, in the amount of $44,000.00.
ix.
Design Contract with CEC Corporation for engineering design for
rehabilitation of fourteen different asphalt streets included in the 2026A
issuance of the 2023 General Obligation Bond, in the amount of $105,500.
x.
Short Form Contract with Diamond Concrete LLC for drainage
improvements in Shadow Lake Village, in the amount of $8,000.00.
xi.
Change Order No, 6 from Keohn Construction Services for the Construct
Box Hangar – Bartlesville Municipal Airport Project, for an overall increase
in the contract amount of $1,602.50.
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xii.

Quit Claim Deed transferring property from the Bartlesville Development
Authority to the City of Bartlesville at the Bartlesville Municipal Airport to
facilitate construction of airport related improvements.

e.

Receipt of Annual Report
i.
Receive the Fiscal Year 2025-2026 Chickasaw Wastewater Treatment
Plant Annual Report.

f.

Blue Whale Update
i.
Blue Whale Materials Action Items Update Report

g.

Receipt of Financials
i.
Interim Financials for two months ending August 2026

h.

Receipt of Bartlesville NEXT Progress Report
i.
Bartlesville NEXT Progress Report September 2026

i.

Receipt of ALPR (Flock Cameras) Report
i.
ALPR Report for September 2026

j.

Receipt of Bids
i.
Bid No. 2026-2027-004 for Concrete
ii.
Bid No. 2026-2027-005 for Asphaltic Concrete
iii.
Bid No. 2026-2027-006 for Aggregate Base
iv.
Bid No. 2026-2027-008 13th Street & Choctaw Ave. Drainage
Improvements

Mayor Curd provided the consent docket on a PowerPoint slide visible to the audience,
and referred citizens to the agenda where every item was listed. He asked the Council if
there were any items to be pulled for discussion. Mr. East removed Items 7.h.i. and 7.i.i.,
and Mr. Kirkpatrick pulled Items 7.d.i. and 7.d.vii., and Mayor Curd pulled 7.f.i.
Mr. Kirkpatrick moved to approve the Consent Docket with the exception of Agenda Items
7.d.i., 7.d.vii., 7.f.i., 7.h.i.i., and 7.i.i., seconded by _____.
Voting Aye: Mr. Sherrick, Mr. East, Mr. Kirkpatrick, Vice Mayor Dorsey, Mayor Curd
Voting Nay: None
Motion:
Passed
Agenda items removed for discussion:
7.h.

Receipt of Bartlesville NEXT Progress Report
i.
Bartlesville NEXT Progress Report September 2026
Mr. East inquired about the new format. Ms. Sanders stated that the City
transitioned to a more in-house vendor replacing Envisio. Mr. East stated
that he appreciates the new format and transparency page.

7.i.

Receipt of ALPR (Flock Cameras) Report
i.
ALPR Report for September 2026
Mr. East inquired if the new Axon ALPR cameras on are in place yet.
Captain Elkins reported that they have received the cameras but are not yet
installed.
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7.d.

Approval and Ratification of Agreements, Change Orders, Contracts,
Engagement Letters, Grant Applications and Agreements, Leases,
Memorandum of Understanding (MOU), Proposals, Quit Claim Deeds, and
Statement of Work.
i.
Approval of Supplement No. 1 to the professional service agreement with
Craig and Keithline Consulting Engineers (WSB, LLC) for engineering
services for the relocation of water and sanitary sewer facilities required by
ODOT’s rehabilitation of US 60 between SH 123 and US 75, increasing the
contract price by $25,000.00.
Mr. Kirkpatrick confirmed with Mr. Lauritsen that the ODOT reconstructing
of Adams Blvd. will begin in 2028.
vii.

Lease Agreement for the Centennial Park Building, located at 211 SE Frank
Phillips Blvd., as part of the City’s Incubator Program, through June 30,
2027 between the City of Bartlesville and Amanda Hakola with Ragtag
Resilience; zero rent and requires a $200 security deposit; and authorize
the Mayor to execute the agreement.
Mr. Kirkpatrick asked Mr. Curtis to provide background on the incubator
program. Mr. Curtis complied providing the information on the program and
building, and a previous successful occupant with his small business. Mr.
Kirkpatrick stated that Ragtag Resilience owned by Amanda Hakola, who
owns an urban farm, will now have the opportunity to experience a forward
facing store that is not online. They will sell their products there and since
they are a USDA-approved farm, WIC and SNAP benefits are accepted.

f.

Blue Whale Update
i.
Blue Whale Materials Action Items Update Report
Mayor Curd asked Fire Chief Call to provide an overview of the response
preparedness required by the City. Chief Call reported the water loop on the
south side of the Industrial Park is completed. This will provide water flow
improvements to the hydrants on the property. They are in process of
building a fire brigade on site to handle all small minor emergencies, similar
to other businesses in town. Blue Whale has a pretty substantial investment
in many things there, but especially the water supply. They are leaning
towards a tank which is currently in design.

Vice Mayor Dorsey moved to approve Agenda Items 7.d.i., 7.d.vii., 7.f.i., 7.h.i.i., and 7.i.i.,
seconded by Mr. East.
Voting Aye: Mr. East, Mr. Kirkpatrick, Vice Mayor Dorsey, Mr. Sherrick, Mayor Curd
Voting Nay: None
Motion:
Passed
8.

Discuss and take possible action to award Bid No. 2026-2027-004 for Concrete.
Presented by Mayor Curd.
Mayor Curd provided the recommendation and moved to award Bid No. 2026-2027-004
for Concrete to Bartlesville Redi-Mix of Bartlesville, OK, per amounts on the attached
forms, and on occasions when they cannot provide materials in a timely manner, the City
reserves the right to use an alternate supplier, seconded by Mr. East.
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Voting Aye: Mr. Kirkpatrick, Vice Mayor Dorsey, Mr. Sherrick, Mr. East, Mayor Curd
Voting Nay: None
Motion:
Passed
9.

Discuss and take possible action to award Bid No. 2026-2027-005 for Asphaltic
Concrete. Presented by Mayor Curd.
Mayor Curd provided the recommendation and moved to award Bid No. 2026-2027-005
for Asphaltic Concrete to Bison Materials LLC of Bartlesville, OK, per amounts on the
attached forms, seconded by Mr. East.
Voting Aye: Vice Mayor Dorsey, Mr. Sherrick, Mr. East, Mr. Kirkpatrick, Mayor Curd
Voting Nay: None
Motion:
Passed

10.

Discuss and take possible action to award Bid No. 2026-2027-006 for Aggregate
Base. Presented by Mayor Curd.
Mayor Curd provided the recommendation and moved to award Bid No. 2026-2027-006
for Aggregate Base to Bison Materials LLC of Bartlesville, OK, per amounts on the
attached forms, seconded by Vice Mayor Dorsey.
Voting Aye: Mr. East, Mr. Kirkpatrick, Vice Mayor Dorsey, Mr. Sherrick, Mayor Curd
Voting Nay: None
Motion:
Passed

11.

Discuss and take possible action to award Bid No. 2026-2027-008 13th Street &
Choctaw Avenue Drainage Improvements. Presented by Mayor Curd.
Mayor Curd provided the recommendation and moved to award Bid No. 2026-2027-008
for the 13th Street & Choctaw Avenue Drainage Improvements to D-Kerns Construction,
Inc. from Claremore, OK, in the amount of $289,200.00 which includes the base bid and
Add. Alternate component of the bid, seconded by Vice Mayor Dorsey.
Voting Aye: Mr. Sherrick, Mr. Kirkpatrick, Vice Mayor Dorsey, Mr. East, Mayor Curd
Voting Nay: None
Motion:
Passed

12.

Public hearing, discussion and possible action on a request to adopt an Ordinance
rezoning property located at 2319 SE Washington Blvd. from C-5 (General
Commercial) to C-5/PUD (General Commercial/Planned Unit Development) and a
Planned Unit Development and Site Development Plan to allow the construction of
a 50-foot by 63-foot addition to an existing building. Presented by Larry R. Curtis,
Community Development Director.
Mr. Curtis reported that the applicant, Tate Boys, at 2319 SE Washington Blvd requested
rezoning from C5 to C5 PUD. He presented the PUD/site plan for a 50’ x 63’ canopy over
two outdoor lifts; setbacks reductions; screening exemption on west due to common
ownership; noted parking exceeds requirements; and no change to driveways. Notices
were issued with no response from the community noted. The City Planning Commission
recommended approval with the following conditions:
6

1. The development shall remain in substantial conformance with the approved PUD and
Site Development Plan.
2. The residential protection screening exemption shall apply only to the adjoining
residential property under common ownership with the applicant.
3. The proposed addition shall remain open on three sides as depicted on the approved
Site Development Plan. Any future enclosure or substantial modification shall require
review and approval in accordance with the City's Zoning Regulations.
4. All applicable development, building, fire, engineering, and other City requirements
shall be satisfied prior to issuance of applicable permits.
5. The applicant shall submit the request for exemption from the residential protection
screening requirement regarding the property to the west in writing to the Community
Development Department in conjunction with the applicable permit submittals.
Mayor Curd opened the public hearing at 6:13 p.m. There being no one appear to speak
on this item, Mayor Curd closed the public hearing at 6:13 p.m.
Mr. Kirkpatrick moved to adopt the Ordinance rezoning the property from C-5 to C-5/PUD
and approved the PUD and SDP to construct a 50-foot by 63-foot addition to an existing
building, with City Planning Commission conditions, as presented, seconded by Mr. East.
Voting Aye: Mr. Kirkpatrick, Vice Mayor Dorsey, Mr. Sherrick, Mr. East, Mayor Curd
Voting Nay: None
Motion:
Passed
13.

Public hearing to consider a request by Stephen R. Baker to close a portion of a
20’ utility easement located on the north side of Lot 2, Colonial Estates 18th
Addition, Bartlesville, Washington County, Oklahoma. Presented by Micah
Siemers, Director of Engineering.
Mr. Siemers reported that Mr. Baker, 2712 Vicksburg, Lot 2, Colonial Estates 18th Edition
requested approval of vacating the south 10’ of the north 20’ rear utility easement
(modified after Sparklight identified existing fiber). Pool feasibility was discussed in the
northeasterly area of the yard. Mr. Siemers reported he submitted an amended ordinance
to reflect the revised legal description.
Mayor Curd opened the public hearing at 6:17 p.m. There being no one appear to speak
on this item, Mayor Curd closed the public hearing at 6:17 p.m.
Mr. East moved to adopt the Ordinance closing a portion of a 20’ utility easement located
on the north side of Lot 2, Colonial Estates 18th Addition, Bartlesville, Washington County,
Oklahoma as amended, seconded by Vice Mayor Dorsey.
Voting Aye: Vice Mayor Dorsey, Mr. Sherrick, Mr. East, Mr. Kirkpatrick, Mayor Curd
Voting Nay: None
Motion:
Passed

14.

Discuss and take possible action on a recommendation to appropriate $122,907
from the Economic Development Fund for development assistance to Howard
Companies DBA Buffalo Wild Wings for construction of a restaurant at TBD Nowata
Road, payable upon Certificate of Occupancy within 24 months. Chris Batchelder,
President, Bartlesville Development Authority.
7

Mr. Batchelder addressed the Council and introduced the proposed retail development
incentive for Howard Companies, doing business as Buffalo Wild Wings. He stated that
Howard Companies operates 16 Buffalo Wild Wings locations in Oklahoma, seven in
Arkansas, and one in Missouri, with plans to open five additional restaurants across
Oklahoma and Arkansas during the current year. The proposed restaurant would be
constructed on a site immediately west of Armstrong Bank, at the location previously used
for the bank's temporary facility before completion of its permanent building. Mr.
Batchelder explained that the Bartlesville Development Authority (BDA) has historically
assisted with retail recruitment by establishing (beginning 2013) a retail incentive policy
based on net new sales tax revenue generated for the City of Bartlesville. He outlined the
incentive calculation methodology as follows:
• The projected annual sales revenue is reduced by 80% to account for substitution,
reflecting the assumption that most sales would otherwise occur at existing
businesses within the city.
• The remaining amount is multiplied by the City's 3.4% sales tax rate to estimate the
projected net new sales tax revenue.
• The projected revenue is calculated over a 10-year period, and 50% of that amount is
designated as the maximum available retail incentive. The remaining 50% is retained
as the projected net positive revenue benefit to the City.
For this proposal, the BDA used the average annual sales of the lowest-performing
restaurant in Howard Companies' portfolio over the preceding three years. Mr. Batchelder
identified that location as the company's Owasso, Oklahoma, restaurant. He further
stated that the BDA had consulted with local restaurant operators, including
representatives of national brands and locally owned establishments, who considered the
projected sales figures reasonable. The projected annual sales revenue was $3,614,918.
After applying the 80% substitution adjustment, the remaining amount was $722,983.
Applying the City's 3.4% sales tax rate resulted in projected annual net new sales tax
collections of approximately $24,581. Over 10 years, the projected revenue totaled
approximately $245,814, of which 50%, or $122,907, representing the maximum available
retail incentive. Payment would be contingent upon issuance of a certificate of occupancy
and the restaurant opening for business within 24 months.
Mr. East inquired whether Buffalo Wild Wings was returning to the Bartlesville market
under the same ownership and franchise arrangement as the restaurant previously
located in the mall. Mr. Batchelder clarified that the national brand would be the same,
but the ownership would be different. The previous Bartlesville location was operated as
a single, independently owned franchise. When the location did not perform as expected,
Buffalo Wild Wings intended to withdraw the franchise agreement, and the franchise
owner elected to close the restaurant. In contrast, Howard Companies operates a
substantially larger group of restaurants, with 31 locations across its portfolio. Mr. East
further inquired whether the sales figures from the lowest-performing restaurant were
representative of a city comparable in population to Bartlesville. Mr. Batchelder explained
that the comparison was based on the company's Owasso location, which might not be
directly comparable to Bartlesville in terms of population and customer base. However,
he reiterated that local restaurant operators had reviewed the projections and considered
them consistent with reasonable expectations. Mr. East then asked whether the incentive
agreement required the restaurant to remain operational for a minimum period and
whether any repayment provisions would apply if the business failed. Mr. Batchelder
responded that the BDA's incentives generally support development costs. In this
instance, the funds would assist with site-related expenses and infrastructure
improvements. He stated that the BDA does not include claw back provisions in its
incentive agreements. Mayor Curd requested clarification regarding the 80% substitution
8

adjustment. Mr. Batchelder explained that the BDA assumes at least 80% of the
restaurant's projected sales would be diverted from existing businesses in Bartlesville.
The remaining 20% is intended to account for potential new spending, including business
generated by visitors attracted to a recognized national restaurant brand. The adjustment
is applied to avoid overstating the amount of genuinely new sales tax revenue attributable
to the project. Mayor Curd inquired whether the property has been purchased. Mr.
Batchelder stated that Howard Companies was under contract to purchase the property,
which had been owned by Armstrong Bank. He noted that the proposed acquisition and
development would depend in part on the Council's decision regarding the incentive
request. Mr. East asked about the requirement that payment be made upon issuance of
a certificate of occupancy and the restaurant opening within 24 months. Mr. Batchelder
explained that the 24-month deadline was intended to ensure timely completion of the
project. No incentive funds would be disbursed until construction was complete and the
City had determined that the restaurant was open and ready for business. Following the
discussion, Vice Mayor Dorsey acknowledged the questions and thanked the participants.
Mr. East moved to appropriate $122,907 from the Economic Development Fund for
development assistance to Howard Companies dba Buffalo Wild Wings for construction
of a restaurant on property just west of Armstrong Bank on Nowata Road just west of
Highway 75 interchange (address TBD) as presented, seconded by Mr. Kirkpatrick.
Voting Aye: Mr. Sherrick, Mr. East, Mr. Kirkpatrick, Vice Mayor Dorsey, Mayor Curd
Voting Nay: None
Motion:
Passed
15.

Consideration and possible action on a request for approval of the final plat of
Patriot Addition (PLAT-0726-0032), approximately 3.26 acres, zoned C-5/PUD, 2696
SE Washington Blvd located at the southeast corner of Washington Blvd. and
Southport Dr. from Keleher Architects on behalf of Patriot Property Group 4 LLC.
Presented by Larry R. Curtis, Community Development Director.
Mr. Curtis reported on the request for final plat of Patriot Addition Plat 0726-0023 (Patriot
Hyundai), located at 2696 SE Washington Blvd (C5/PUD). The project is constructed and
operational; bonds posted; and the City Planning Commission recommends approval.
Mr. Kirkpatrick moved to approve the final plat of Patriot Addition (Plat-0726-003)
approximately 3.26 acres, zoned C-5/PUD, 2696 SE Washington Blvd. as presented,
seconded by Vice Mayor Dorsey.
Voting Aye: Mr. East, Mr. Kirkpatrick, Vice Mayor Dorsey, Mr. Sherrick, Mayor Curd
Voting Nay: None
Motion:
Passed

16.

Discuss and take possible action on a proposed amendment to Ordinance No.
3600, Chapter 15 of the Bartlesville Municipal Code, regarding the regulation of
Automated License Plate Reader (ALPR) technology. Presented by Councilman
Sherrick.
Councilman Sherrick presented a proposed amendment to the City's existing ordinance
governing the use of automated license plate reader (ALPR) technology. He explained
several constitutional law principles relevant to the collection and use of ALPR data,
including the exclusionary rule and the good-faith exception. He described the
exclusionary rule as a judicial doctrine that generally prohibits the use of evidence
9

obtained in violation of the Fourth Amendment's protection against unreasonable
searches and seizures. He explained that the good-faith exception may allow evidence
to be admitted when law enforcement officers reasonably rely on a warrant that is
subsequently determined to be invalid. He cited United States v. Leon (1984) as the
leading case establishing this exception. He continued stating that requiring judicial
authorization before accessing ALPR data for an individual investigation could provide
additional safeguards for constitutional rights while helping preserve the admissibility of
evidence obtained during investigations. He also referenced recent Oklahoma cases
involving the suppression of evidence and expressed concern that inadequate legal
safeguards could jeopardize prosecutions.
Mr. Sherrick went on to explain that ALPR cameras record vehicle license plates,
locations, dates, and times, including information concerning individuals who are not
suspected of criminal activity. He expressed concern that aggregating this information
over time could reveal detailed patterns of individuals' movements, associations, religious
activities, medical visits, and political participation. He referenced Carpenter v. United
States (2018), in which the United States Supreme Court addressed privacy interests in
historical cell-site location information. He also discussed legal developments involving
geofence searches and ALPR technology, including Chatrie vs. United States, to illustrate
the ongoing debate over privacy expectations and government access to location data.
Mr. Sherrick outlined four principal provisions of the proposed amendment to Section 7A
of the City's ordinance:
1.
Judicial authorization: Require law enforcement officers to obtain a warrant, court
order, or subpoena issued by a court of competent jurisdiction before querying
ALPR data for an individual investigation.
2.
Exigent circumstances exception: Permit access without prior judicial authorization
in narrowly defined circumstances involving an imminent threat to life, an active
Amber Alert or Silver Alert, or the pursuit of a fleeing suspect in a violent felony.
3.
Documentation requirements: Require documentation of all ALPR data access.
When the exigent circumstances exception is invoked, the accessing officer must
prepare a written report describing the circumstances that justified warrantless
access and submit it within 24 hours.
4.
Annual reporting: Require the Police Department to provide the City Council with
an annual report identifying the total number of ALPR queries conducted pursuant
to judicial authorization, the number conducted under exigent circumstances, and
the general categories of investigations involved.
Mr. Sherrick emphasized that the proposed amendment would not prohibit ALPR
cameras, prevent data collection, or supersede existing provisions governing audits,
retention, and authorized access. Rather, it would establish a requirement for judicial
review before ALPR data is accessed for an individual investigation, subject to the
specified exceptions. He characterized the proposal as an effort to balance law
enforcement's investigative needs with residents' Fourth Amendment rights. He also
referenced pending and anticipated federal legislative efforts concerning ALPR
technology and surveillance practices.
Mr. East commended Councilman Sherrick for presenting the information and addressing
the legal issues surrounding the proposed amendment. Mr. Kirkpatrick asked which other
cities or jurisdictions had implemented similar requirements, noting that the issue had
previously been discussed in June. Mr. East referenced research identifying Washington
and Virginia, as well as Tempe, Arizona, and San Francisco and Oakland, California, as
jurisdictions considering or implementing related restrictions. Mr. Sherrick identified
Maine, New Hampshire, California, and Virginia as examples of jurisdictions with ALPR10

related privacy protections. He described various restrictions involving judicial
authorization, data retention, information sharing, active criminal investigations, and
auditing. He also referenced activity in Durango, Colorado.
Mayor Curd invited Washington County District Attorney Drake to address how the
proposed amendment might operate in practice. District Attorney Drake expressed
concerns regarding the legal authority and practical procedures necessary to implement
the proposed amendment. He questioned which court would review applications for ALPR
search warrants, noting that the proposal concerned a municipal ordinance and that
Oklahoma law had not clearly established a reasonable expectation of privacy in ALPR
data. He expressed uncertainty regarding whether State or Federal judges would
consider warrant applications arising from the ordinance and whether the City's municipal
judge would have the appropriate jurisdiction. He acknowledged that municipal search
warrants may be possible but noted that they have been uncommon. He also discussed
a recent Federal district court decision in Oklahoma involving the suppression of evidence
obtained through ALPR technology. He indicated that the decision differed from other
rulings and anticipated that it might be appealed. He stated that, based on the limited
number and placement of Bartlesville's cameras and the City's existing audit procedures,
he did not currently share the same level of concern regarding the local system. However,
he recognized that broader data sharing and aggregated information could raise
additional issues.
Mr. Sherrick noted that Bartlesville's access to ALPR information extended beyond the
City's locally operated cameras because of data-sharing arrangements with hundreds of
other law enforcement agencies. He questioned whether aggregating information from
multiple jurisdictions could raise privacy concerns similar to those addressed in Carpenter
and other cases.
District Attorney Drake acknowledged the complexity of the issue. He questioned how the
proposed ordinance would apply when Bartlesville officers accessed data collected by
other jurisdictions, whether other agencies would be required to obtain warrants to access
Bartlesville's data, and how officers would obtain authorization when investigations
crossed jurisdictional boundaries. He observed that the technology and associated legal
issues were evolving rapidly and that the practical implications of the proposed
requirements remained uncertain.
Mr. Sherrick moved to adopt the Ordinance amending Ordinance No. 3600 of the
Bartlesville Municipal Code, regarding the regulation of Automated License Plate Reader
(ALPR) technology, as presented, seconded by Mr. East.
Mr. Kirkpatrick asked Mr. Kane about prior discussions with a district court judge
concerning how the proposed warrant process would operate. Mr. Kane explained that
one concern was whether a sufficient legal controversy would exist to support a warrant
application when the City already had authorized access to its own ALPR data through
its contractual relationship with the technology provider. He questioned how officers
would apply for a warrant to access information that the City already had permission to
access. Mr. Sherrick responded that Bartlesville did not own the data collected by
hundreds of other jurisdictions. He explained that the system aggregates information from
its broader network when an officer submits a query, returning matching or potentially
matching results from multiple locations. Mr. Kane reiterated that the City already had
access to the system under its approved contract, raising practical questions about what
a judge would be authorizing through a warrant. Mr. Kirkpatrick stated that he had
previously researched the issue but had been unable to verify that several of the
11

jurisdictions identified during earlier discussions had implemented the specific warrant
requirements being proposed. He explained that his research indicated the cited
examples did not necessarily support the claim that those jurisdictions required warrants
for law enforcement to query their own ALPR data. He distinguished restrictions on
privately owned ALPR systems from requirements governing systems operated by
municipalities. He expressed continued interest in developing additional privacy
protections but questioned whether the proposed amendment could be implemented
under existing legal and judicial procedures. He noted that the City had already restricted
its cameras to approximately 10 locations on the outskirts of Bartlesville to limit their ability
to track residents' routine movements. He stated that the Council should not approve an
ordinance without a workable implementation process and suggested that further
research and consultation were necessary. Mr. Kane added that he had researched
Maine, New Hampshire, Virginia, and California. Although those jurisdictions had adopted
significant restrictions involving ALPR technology, he had not found requirements in those
states compelling law enforcement to obtain warrants before accessing their own ALPR
data. Mr. Sherrick maintained that requiring judicial authorization was an emerging
approach to protecting privacy rights. He expressed the view that Bartlesville could take
a leadership role by adopting the proposed safeguards before a broader state or federal
standard was established.
Mr. East requested an explanation of how a search warrant is obtained and how the
process might apply to ALPR data. District Attorney Drake explained that an officer
generally prepares a sworn affidavit establishing probable cause and submits it, along
with a proposed warrant, to a judge. If the judge determines that probable cause exists,
the judge may issue the warrant, which must describe the place, property, or information
to be searched with sufficient particularity. Following execution of the warrant, the officer
documents the results and files the required return with the appropriate court. When
asked how the process could apply to the City's ALPR system, District Attorney Drake
stated that Bartlesville officers might submit an affidavit to the municipal judge and, if
approved, access the specified data and complete the required documentation. However,
he acknowledged uncertainty regarding the practical procedures and jurisdictional issues
involved. He further noted that higher-level criminal matters would generally proceed
through the Washington County District Court, while certain minor offenses could be
handled in municipal court. Mr. Sherrick reiterated that the proposed language allowed
authorization from any court of competent jurisdiction. He argued that submitting a query
to the ALPR system requires the software to aggregate information from multiple locations
and return results based on license plate information or other vehicle characteristics. In
his view, this process constitutes a search that should be subject to judicial oversight.
Mr. Kirkpatrick stated that, although he supported the underlying objective of protecting
residents' constitutional rights, he did not believe the proposed amendment was ready for
approval because its practical implementation remained unresolved. He emphasized that
the City had deliberately limited the placement and use of its ALPR cameras to reduce
privacy risks. He also expressed concern that adopting an unworkable warrant
requirement could prevent officers from using the system while they attempted to
determine how to comply with the ordinance.
Mr. Kirkpatrick moved to table the ordinance until the January Council meeting to allow
additional research and collaboration with Mr. Sherrick. He offered to participate in
developing a workable policy and recommended consulting the municipal judge and
examining whether other jurisdictions had developed effective implementation
procedures. Motion to table seconded by Vice Mayor Dorsey.
12

Vice Mayor Dorsey expressed support for further discussion, particularly with the
municipal judge, to determine whether a workable approach could be developed. Mr.
Kirkpatrick agreed that additional safeguards should be explored to help ensure ALPR
evidence remains usable in district court proceedings and that law enforcement officers
are adequately protected when using the technology.
Vote on Mr. Kirkpatrick’s motion commenced first as it was the last motion entered.
Voting Aye: Mr. Kirkpatrick, Vice Mayor Dorsey, Mr. East, Mayor Curd
Voting Nay: Mr. Sherrick
Motion:
Passed
17.

Discuss and take possible action to authorize and initiate a formal, independent
investigation into the circumstances surrounding the resignation of Mike Bailey,
former City Manager, and the matters giving rise to it. Presented by Councilman
Sherrick.
Mr. Sherrick explained that the purpose of the proposed independent investigation was
not to presume wrongdoing or reach a predetermined conclusion, but to establish the
facts surrounding the former City Manager’s resignation, determine whether applicable
City requirements had been followed, identify any material deficiencies, and provide the
City Council and the public with an objective, documented account of the circumstances.
He stated that the investigation was intended to establish the relevant facts in their proper
context and address continued public questions and speculation. He proposed releasing
the findings publicly to the fullest extent permitted by law, subject to any necessary
redactions or protections for confidential information. He also suggested that the City
Council receive the final report in executive session before its public release, if
appropriate.
Mr. Sherrick noted that the proposed investigation scope was included in the meeting
packet, and moved to approve the proposed investigation and authorize the Interim City
Manager to issue a request for proposals (RFP) for an independent investigator,
seconded by Mr. Kirkpatrick, to allow further discussion.
Mr. Kirkpatrick questioned why the Council should proceed with an investigation despite
legal counsel's advice against doing so. Mr. Sherrick responded that Bartlesville residents
had raised legitimate questions that deserved answers and that the Council had a
responsibility to represent the public. Mr. Kirkpatrick again questioned the need for an
independent investigation, stating that several Council members had already reviewed
the circumstances surrounding the former City Manager’s resignation and had publicly
addressed the matter to the extent permitted by law. He presented a chronology of
communications and actions concerning the proposed investigation. He stated that on
August 26, a request for an independent investigation had been circulated to Council
members and City staff, and the response from City staff indicated that initiating an
internal investigation into a former employee’s departure would be unprecedented from a
human resources perspective. Mr. Kirkpatrick also referenced advice from the City
Attorney and outside legal counsel concerning potential liability arising from public
discussion of confidential personnel matters. He cited an opinion from outside counsel
indicating that the former City Manager was entitled to severance benefits under the terms
of his employment agreement following his resignation pursuant to the agreement's
applicable provisions. He added that several Council members, including himself and
Councilmember East, had separately consulted with City staff to obtain information
regarding the circumstances of the resignation. He stated that those reviews had
13

produced consistent conclusions and that the findings had been communicated publicly
within the limits imposed by confidentiality and legal considerations. Referring to a
September 29 communication from legal counsel associated with the City's insurer, the
Oklahoma Municipal Assurance Group (OMAG), counsel had cautioned against
conducting an investigation primarily intended to publish findings that could damage the
former City Manager’s reputation or future employment prospects, and noted concerns
about potential liability, insurance coverage, and whether independently publishing
investigative materials would fall within the scope of a Council member’s official duties.
Mr. Kirkpatrick expressed concern that proceeding despite these warnings could expose
the City and its taxpayers to unnecessary legal expenses and liability.
Mr. Kirkpatrick continued discussing several public records requests concerning the
former City Manager’s departure. He identified requests submitted by representatives of
local media and advocacy organizations, as well as other individuals. He stated that the
records released in response to these requests had not, in his view, revealed evidence
of illegal conduct, financial mismanagement, or violations of City policy. He argued that
continued speculation on social media did not establish that further investigation was
warranted. He maintained that the City had already provided the information that could
responsibly and legally be disclosed. He asserted that the remaining details involved
confidential personnel matters and reiterated that Council members could consult with
City staff to better understand the circumstances. Again, he questioned the need for an
additional investigation when several Council members had already reviewed the matter
and that legal counsel had advised against publicly releasing investigative findings.
Mr. Sherrick maintained that an independent investigation would provide the public with
an objective assessment from an outside source rather than relying on explanations from
individuals directly involved in the matter. He stated that if the investigation found no
deficiencies, the resulting report could help restore public confidence and resolve
lingering questions. He emphasized that he had not alleged wrongdoing by the former
City Manager and argued that the proposed investigation was intended to establish the
facts and demonstrate the Council’s commitment to transparency and accountability. He
further stated that, if the Council did not support the investigation, there would be no
findings to release. Nevertheless, he elected to leave the agenda item before the Council
for consideration.
Councilmember Kirkpatrick characterized the proposal as having shifted from a request
for a public investigation with publicly released findings to a more limited disclosure of
information already available, followed by a decision to proceed with the agenda item
despite the apparent lack of Council support. He expressed concern that the proposal
had become a political exercise rather than a necessary administrative action.
Mayor Curd stated that he had independently met with City staff and other Council
members to review the circumstances surrounding the former City Manager’s resignation.
He indicated that he was satisfied with the information obtained through those discussions
and did not believe additional investigation was warranted. He added that he had recently
visited approximately 300 homes in his ward and that the issue had not been raised by
the residents with whom he spoke. He questioned the need to proceed when Council
members had already obtained the relevant information and when the remaining details
could not be publicly disclosed.
Councilman Sherrick responded that he had placed the matter before the Council
because he believed he had a responsibility to represent the public and address
residents’ questions. Vice Mayor Dorsey suggested that Mr. Sherrick could have met with
the relevant individuals and gathered additional information before bringing the matter
forward. Mr. Sherrick replied that reviewing the information available to Council members
14

was complicated by executive-session confidentiality and attorney-client privilege
considerations. He stated that an independent investigator could help navigate those
restrictions and determine what information could appropriately be disclosed. Mr.
Kirkpatrick responded that Council members themselves could serve as independent
reviewers of the available information, to which Mr. Sherrick reiterated that an outside
investigator could provide an independent assessment of the former City Manager’s
professional performance and report whether any deficiencies had been identified. He
maintained that an objective outside review could help the Council fulfill its accountability
responsibilities and address public concerns.
Mr. Sherrick moved to authorize the Interim City Manager to issue an RFP in order to hire
an independent firm to investigate the circumstances surrounding the resignation of Mike
Bailey, former City Manager, and matters giving rise to it as presented, seconded by Mr.
Kirkpatrick.
Voting Aye: Mr. Sherrick
Voting Nay: Vice Mayor Dorsey, Mr. East, Mr. Kirkpatrick, Mayor Curd
Motion:
Failed
18.

Discuss and take possible action on the employment, hiring, appointment, or
promotion of a City Manager. Presented by Mayor Curd.
Mayor Curd reported that no discussion or action will be taken on this item.

19.

New Business.
There was no new business.

20.

City Manager and Staff Reports.
Ms. Sanders reported that the Police Dept., Library, and Fire Dept. hosted a well-attended
block party, and stated her appreciation for the event.
She also reported that a yard debris cleanup is scheduled for the week of Dec 7–11.
Bagged yard debris can be placed on the curb on the day of regular trash pickup and
another truck will come by and pick it up. Limbs must be tied together in four foot lengths
and no heavier than 50 lbs.
Additionally, the Hudson Lake duck blind drawing will be held at the lake on Oct 23rd at
the dock.
She concluded by encouraging residents to subscribe to CityBeat. This can be done on
the City’s website www.cityofbartlesville.org.

21.

City Council Comments and Inquiries.
There were no comments or inquiries.

22.

There being no further business to discuss, Mayor Curd adjourned the meeting at
7:31 p.m.

15

James S. Curd, Jr., Mayor
Jason Muninger, CFO/City Clerk

16

Agenda Item 7.a.iii.

MINUTES OF THE
OF SPECIAL MEETING
OF THE
BARTLESVILLE CITY COUNCIL
October 8, 2026
5:30 p.m.

City Hall, Council Chambers
401 S. Johnstone Avenue
Bartlesville, OK 74003

Mayor James S. Curd, Jr.
MINUTES

(The Notice of Meeting and Agenda was posted October 6, 2026 at 3:30 p.m.)

City Council in attendance was Mayor James S. Curd, Jr., Vice Mayor Trevor Dorsey, and
Councilmembers Tim Sherrick, Larry East and Aaron Kirkpatrick.
City staff present were Laura Sanders, Interim City Manager; Jess Kane, City Attorney; Jason Muninger, City
Clerk/CFO; Terry Lauritsen, Director of Water Utilities; Micah Siemers, Director of Engineering; Kelli Williams,
Chief Communications Officer; Rachel Showler, H.R. Director; Fire Chief H.C. Call; Deputy Fire Chief Barry
Marshall; Police Chief Andrew Ward; Deputy Police Chief Troy Newell; Candice Pullins, Assistant City Clerk;
and Elaine Banes, Executive Assistant.
1.

The business meeting of the Bartlesville City Council was called to order by Mayor Curd at 5:30
p.m.

2.

Roll call was held and a quorum was established. (Vice Mayor Dorsey arrived after roll call at
5:32 p.m.)

3.

The invocation was provided by Mr. East.

4.

Public Comments on Agenda Items.
Joel Rabin, a candidate for the Ward 4 council seat, addressed the Council regarding the city manager
hiring process. He criticized the City Attorney for advising against discussing Agenda item 18 (on
10/5/26 agenda) regarding city manager employment at the meeting on October 5, 2026, due to
claimed legal risks. He raised concerns regarding inconsistency, questioning why the council is now
holding an executive session to interview candidates under Item 5 just three days later, and discussing
the appointment following on Item 7. **Secretary’s note – The City Attorney advisement of legal risks
was for Item 17 on the October 5, 2026 Agenda, not Item 18.

5.

Move to Executive Session under 25 O.S. Sec 307(B)(1) to separately interview two candidates,
Terry Lauritsen and Micah Siemers, for the position of City of Bartlesville City Manager.
Vice Mayor Dorsey moved to enter Executive Session at 5:38 p.m., seconded by Mr. Kirkpatrick.
Ayes:
Nays:
Motion:

6.

Mr. Sherrick, Mr. East, Mr. Kirkpatrick, Vice Mayor Dorsey, Mayor Curd
None
Passed

Return to Open Meeting.
Mayor Curd reconvened the open meeting at 8:27 p.m. No action was taken in Executive Session.

1

7.

Discuss and take possible action regarding the position of City Manager.
Mayor Curd thanked all the applicants and staff, as well as the Council for all of their input. He added
that all of the internal candidates are administrators for the City and he enjoyed listening their
interviews.
Mayor Curd moved to authorize staff to begin negotiations with Terry Lauritsen for the position of City
Manager, seconded by Vice Mayor Dorsey.
Mr. Sherrick stated that he holds Mr. Lauritsen in very high regard and appreciates his relationship with
him. He stated that he will maintain his opinion that the process is incomplete because there was no
posting to an outside candidate, and that the decision should ultimately remain with the next City
Council. What he does here ultimately is not reflective of his opinion of Terry, and he believes that
Terry’s candidacy should absolutely be able to stand up to the challenge of comparison to any outside
candidate. He concluded that the process itself, as previously stated, is still incomplete, and not
knowing what the Council might be looking at a month from now, whether it is him or not, he does not
feel like it is his decision at this time.
Additional comments by Mayor Curd and Mr. Kirkpatrick were shared about the high quality of the five
applicants that were interviewed They thanked the candidates for their time and consideration of the
position.
Ayes:
Nays:
Motion:

8.

Mr. East, Mr. Kirkpatrick, Vice Mayor Dorsey, Mayor Curd
Mr. Sherrick
Passed

There being no further business to address, Mayor Curd adjourned the meeting at 8:29 p.m.

James. S. Curd, Jr., Mayor

Jason Muninger, CFO/City Clerk

2.

Agenda Item 7.b.i.
___
October 26, 2026
Prepared by Holly Mayhew
Community Development Department

I.

SUBJECT, ATTACHMENTS, AND BACKGROUND
Appointment of Miss Meral Jones to the Park Board.

II.

STAFF COMMENTS AND ANALYSIS
Miss Jones has applied to serve on the Park Board. She has completed Bartlesville Citizens
Academy and applied to serve on multiple City Boards. Her professional experience includes a
background in mechanical engineering, grant writing, organizational development, and teaching.
If approved, she would serve the position currently held by Doctor Jon Lindblom, who has served
one partial term and one full term.

III.

RECOMMENDED ACTION
Approve the appointment of Miss Meral Jones to Park Board for a 3-year term, expiring at the
end of November 2029.

Agenda Item 7.b.ii.
___
October 26, 2026
Prepared by Holly Mayhew
Community Development Department

I.

SUBJECT, ATTACHMENTS, AND BACKGROUND
Reappoint Andrew Oleson to the Park Board for his second full three-year term.
Attachments: None

II.

STAFF COMMENTS AND ANALYSIS
Andrew Oleson was originally appointed in November of 2023. That term expires November
2026. Mr. Oleson has been a committed and diligent member of the Park Board and has indicated
his interest in continuing to serve.

III.

RECOMMENDED ACTION
Reappoint Andrew Oleson to the Park Board for his second full three-year term.

7.c.i.

Agenda Item ___
7.c.ii.
Date: November 2, 2026
Prepared by Kiley Cortez,
Director of Public Library

I.

SUBJECT, ATTACHMENTS, AND BACKGROUND
Discuss and take possible action to sign concluding documents from an Oklahoma
Department of Libraries (ODL) grant to reimburse expenses from the Association of
Rural and Small Libraries conference.
Attachments: Claim Form
Certification Form

II.

STAFF COMMENTS AND ANALYSIS
This grant was approved by Council in August, and the claim form and certification
are required for distribution of funds. This ODL grant will reimburse the City
$2,265.45 for travel and training costs incurred from sending the Youth Services
Librarian to the Association of Rural and Small Libraries conference September 17-19
2026.

III.

BUDGET IMPACT
There is no impact to the current budget.

IV.

RECOMMENDED ACTION
Staff recommends authorization of the Mayor to sign the required concluding
documents.

AGENCY BUSINESS
UNIT
STATE OF OKLAHOMA
FOR AGENCY USE: PRODEV 400-26
Notarized Claim Voucher And PO: 4309003675 LN 2
Disbursements of Payroll
VID: 76857 LOC: 6

CLAIM OF:

OMES FORM 3
(Revised 12/2012)

City of Bartlesville
Bartlesville Public Library

43000

Address:

Withholdings

OBJECT
ACCOUNT

600 S Johnstone
Bartlesville, OK 74003

OBJECT
AMOUNT

555110 $

AMOUNT

ACCOUNT

FOR

2,265.45

$2,265.45
AGAINST
Agency, Bd.,
Comm., Dept.: OK Dept of Libraries

ASSIGNMENT
I hereby assign this claim to

and authorize the State Treasurer to issue a warrant in payment to
said assignee.

Claimant Signature

$

TOTAL AMOUNT

2,265.45
Date

OSF-AUDITED BY:
DATE

ITEM QUANTITY

9/19/2026

AMOUNT
CLAIMED

UNIT
PRICE

ARTICLE

$

Travel reimbursement grant to attend the
Association of Rural and Small Libraries
Conference in Montgomery, AL on September
17-19, 2026.
Attendee: Jessica Callahan

OBJECT
ACCOUNT

2,265.45

555110

Budget Ref.: 27
Department: 2000001
CFDA: 453100000
THIS SECTION IS NOT REQUIRED FOR WITHHOLDING PAYMENTSEXCEPT FOR WITHHOLDING REFUNDS

TOTAL AMOUNT APPROVED

The undersigned contractor, vendor, individual, or duly sworn agent, of lawful
age, upon oath says that this claim is true and correct. Affiant further states that
the work, services, or materials as shown by this claim have been completed or

Department Supervisor's Approval Signature

supplied in accordance with the plans,

(If required)

specifications, orders, requests, and all

other terms of the contract. Affiant also states that any refunds represented by this
payment are due. (NOTE: Claimant signature only for payroll withholding refunds)

Date
Agency, Bd.,

James S. Curd, Jr., Mayor, Claimant
State of

Oklahoma

or Div. Use

County of

,

Subscribed and sworn before me on
My Commission expires
Notary Public (or Clerk or Judge)

,

.

.

2,265.45

Subrecipient Name: Bartlesville Public Library
Grant: PRODEV ARSL FFY26
Payment Request
“I certify to the best of my knowledge and belief that the information provided is true, complete,
and accurate. I understand that giving false or misleading information—or leaving out
important facts—may result in criminal, civil, or administrative penalties under U.S. law.”
James ^͘Curd Jr., Mayor
Signature: _________________________
Date: _________________________

Agenda Item 7.c.iii.
___
November 2, 2026
Prepared by Kiley Cortez,
Library Director

I.

SUBJECT, ATTACHMENTS, AND BACKGROUND
Discuss and approve a contract between the City of Bartlesville/Bartlesville Public Library
Literacy Services and the Oklahoma Department of Libraries.
Attachments: Health Literacy Grant Contract No: F-27-044
Certification
Claim Form

II.

STAFF COMMENTS AND ANALYSIS
The Bartlesville Public Library is proud to receive this grant again this year. These grant monies
enable the Literacy Department to schedule and coordinate a variety of health and wellness
programs for the Bartlesville Community. There are weekly exercise classes including Tai Chi,
Yoga, Chair Yoga, Zumba, Dance & Define, Rev + Flow, and Pound. The Literacy department
also uses this grant to fund a variety of cooking demonstrations, mental & physical health
discussions, and nutrition programs.

III.

RECOMMENDED ACTION
Staff recommends City Council approval of this contract.

CONTRACT

Contract No: F-27-044
HEALTH
PO430_3679
Page 1 of 7

BETWEEN OKLAHOMA DEPARTMENT OF LIBRARIES
AND CITY OF BARTLESVILLE
I.

CONTRACTING PARTIES
The contracting parties are the Oklahoma Department of Libraries, a state agency (Department), and
City of Bartlesville, a municipal government (Subrecipient) (collectively known herein as the “Parties”).

II.

TERM OF THE CONTRACT
This Contract shall begin on the date of execution and shall terminate on October 31, 2027.
a. In the event the Subrecipient fails to comply with the terms and conditions of this Contract, the
Department may, upon written notice of such non-compliance to the Subrecipient, cancel the
Contract effective upon receipt of notice. Such cancellation shall be in addition to any other rights
and remedies provided for by law. This Contract may be terminated without cause by either party
upon thirty (30) days written notice to the other party, or in accordance with the provisions set forth
herein.
b. The Parties of this contract understand and acknowledge any future contracts or renewals are not
automatic nor implied by this Contract.

III.

OBLIGATIONS OF THE SUBRECIPIENT
The Subrecipient shall render diligently and competently the services indicated, and in the manner set
forth herein, which shall be binding on the Parties.
The Subrecipient shall:
a. Use grant funds to achieve goals and outcomes described in the approved project proposal.
b. Partner with a minimum of one community organization in the implementation of grant activities.
c. Publicize the grant, partnerships, and project activities across a minimum of three formats and/or
community partners. Include acknowledgements using the provided language on any publications or
presentations resulting from participation in the grant.
d. Collect participant feedback of gains in knowledge and understanding using the survey provided in
each program offered through this grant.
e. Exchange ideas and best practices through engaging in ODL-hosted meetings.
f. Agree to the LSTA Certifications and Assurances. A signed copy must be on file at the Department.
g. Complete all project activities and expend grant funds by June 30, 2027.

Rev. 07/2025

Contract No: F-27-044
HEALTH
PO430_3679
Page 2 of 7

h. Submit a final project report. Final Reports will be completed in two parts.
i. Expenses. An Expense Report template will be provided, and a detailed, itemized report will be
due July 15, 2027.
ii. Narratives. Due August 31, 2027, this portion includes the following:
 Narrative responses;
 The Programs & Statistics Report;
 A minimum of two photos, flyers, or newspaper articles reflecting the project activities; and
 A minimum of one quote from a participant of the project activities.
IV.

OBLIGATIONS OF THE DEPARTMENT
The Department shall carry out the subsequent administrative responsibilities:
a. Approve the proposal, provide a contract, LSTA Certifications and Assurances, and claim form to the
Subrecipient.
b. Process grant payment to the Subrecipient upon receipt of a notarized claim form.
c. Provide a means for Subrecipients to network and exchange information.
d. Provide technical assistance and resources as needed.
e. Review and approve the Final Report.

V.

PROJECT FUNDING
In accordance with the terms of this Contract, the Department will grant Five Thousand Dollars
($5,000.00) to carry out project activities as detailed in the approved proposal. Funding is provided by
the Library Services and Technology Act through the Institute of Museum and Library Services.
a. Expenditures for this project must conform to the approved budget and to applicable local, state,
and federal laws and regulations, and are subject to all conditions of this Contract.
b. Grant funds may not be used for entertainment, refreshments, or giveaways.
c. Any deviations from the approved budget must be approved by the Department in writing.
d. Subrecipient will sign, notarize, and submit to the Department a claim form not later than December
20, 2026. Failure to timely submit said notarized claim form may result in non-payment of the
request.
e. Payment will be made via electronic deposit within 45 days of receipt of the notarized claim form
and the availability of federal funds.

VI.

GENERAL PROVISIONS
a. Notices
Any notices to be given herein shall be sent by depositing such notice with the United States Postal
Service, certified or registered mail, return receipt requested, with sufficient postage prepaid,
addressed as specified below. Notice shall be deemed effective upon receipt or refusal of delivery.

Rev. 07/2025

Contract No: F-27-044
HEALTH
PO430_3679
Page 3 of 7

Either party may at any time designate any other address by giving written notice to the other party.
As to the Department:
ODL – State Records Center
Attn: Katherine Witzig
426 E Hill Street
Oklahoma City, OK 73105

As to the Subrecipient:
Bartlesville Public Library Literacy Services
Attn: Kiley Roberson
600 South Johnstone Avenue
Bartlesville, OK 74003

b. No Grant of Authority
Nothing herein shall be construed as conferring upon Subrecipient the authority to assume or incur
any liability or obligation of any kind, expressed or implied, in the name of or on behalf of the
Department. The Subrecipient agrees not to assume or incur any such liability without the prior
written consent of the Department.
c. Performance Suspension
Performance may be suspended by either party for any act of God, war, riots, fire, explosion, strike,
injunction, inability to obtain fuel, power, labor, or transportation, accident, national defense
requirements, or any cause beyond the control of such party, which prevents the performance of
such party. An alleged breach of this Contract by either party shall be grounds for immediate
suspension of performance.
d. Liability
The Department shall not be liable for any injuries or damages to persons or property resulting from
acts or omissions of the Subrecipient, its officers, employees, agents, or trustees, in carrying out the
activities of this Contract.
e. Accident or Illness
The Subrecipient agrees that any accident or illness during the performance of this Contract will not
be the responsibility of the Department and in no way holds the Department liable for such accident
or illness.
f. Understanding Terms
The Parties hereto have read and fully understand the terms of this Contract and the LSTA
Certifications and Assurances and agree to be bound by the same.
VII.

RECORDS MAINTENANCE AND ACCESS REQUIREMENTS
The Subrecipient agrees to maintain all financial and programmatic records, supporting documents,
statistical records, and other records relating to this grant award for a period of three (3) years after the
last State Program Report for the Oklahoma LSTA 5-Year Plan 2023-2027 is submitted, or until January
29, 2032, whichever is later.

Rev. 07/2025

Contract No: F-27-044
HEALTH
PO430_3679
Page 4 of 7

Upon reasonable notice, the Department, Office of the Attorney General (OAG), the State Auditor’s
Office, the State Purchasing Director, or their representatives, shall be entitled to any books, records,
and other documents and items for purpose of audit and examination at Subrecipient’s premises
during normal business hours at no additional cost. The Subrecipient further agrees to provide
appropriate access by the aforementioned parties to any subcontractor’s associated records.
Subrecipient is required to retain records relative to the Contract for the duration of the Contract and
for a period of seven (7) years following the completion or termination of this Contract. If a claim, audit,
litigation, or other action involving such records is started before the end of the seven-year period, the
records are required to be maintained for two (2) years from the date that all issues arising out of the
action are resolved, or until the end of the seven (7) year retention period, whichever is later.
VIII.

VENUES AND APPLICABLE LAW
If any legal action is taken to enforce the terms of this contract, the Parties agree that the venue for all
legal action is Oklahoma County, Oklahoma. This contract shall be governed by and construed in
accordance with the laws of the State of Oklahoma.

IX.

ADDITIONAL REQUIREMENTS
a. It is expressly agreed that the Subrecipient under this contract is an independent entity and under
no circumstances shall any owners, officers, employees or volunteers of the Subrecipient be
considered employees of the Department or the State of Oklahoma. The Subrecipient is responsible
for all types of claims due to its volunteers, employees, or any third parties. The Subrecipient will
indemnify and hold harmless the Department and the State of Oklahoma from and against any and
all claims arising out of the Subrecipient’s, or any of the Subrecipient’s employees’ or volunteers’
performance, including, but not limited to, the use of automobiles or other transportation.
b. The Subrecipient will comply with all applicable federal and state laws and any other requirements
relevant to the performance of the Subrecipient under this contract, including, but not limited to,
the rules and guidance as applicable found in the Uniform Administrative Requirements, Cost
Principles, and Audit Requirements for Federal Awards, 2 CFR § 200 and 2 CFR § 3187.
c. All publicity related to the grant award must include acknowledgment of the Institute of Museum
and Library Services in accordance with IMLS Acknowledgement Requirements and the Oklahoma
Department of Libraries. Publicity includes, but is not limited to press releases, media events, public
events, displays in the benefiting library, announcements on the Subrecipient’s website, and
materials distributed through the grant project. The Subrecipient shall provide the Department with
one set of all public relations materials produced under this grant with the Final Report, with the
submission of invoices and receipts, or upon request.
d. The Department may terminate this Contract in whole or in part if funds sufficient to pay obligations
under the Contract are not appropriated or received from an intended third-party funding source. In

Rev. 07/2025

Contract No: F-27-044
HEALTH
PO430_3679
Page 5 of 7

the event of such inefficiency, Subrecipient will be provided at least fifteen (15) calendar days’
written notice of termination. The determination by the Department of insufficient funding shall be
accepted by, and shall be final and binding on, the Subrecipient. Subrecipient shall immediately
comply with notice terms upon receipt of notice and shall take all necessary steps to minimize the
incurrence of costs affected by the notice. If an order or other payment mechanism has been issued
and a product or service has been accepted as satisfactory prior to the effective date of termination,
the termination does not relieve the obligation to pay for the product or service, but there shall not
be any liability for further payments or damages caused by or associated with such termination. The
Department’s exercise of its right to terminate under this provision shall not be considered a default
or breach under the Contract or relieve the Subrecipient of any liability for claims arising under this
Contract.
e. In the event the Subrecipient does not comply with the terms of this contract, including the
timetable, budget, and objectives, the Subrecipient will be given written notification of such
noncompliance by the Department. The Subrecipient may appeal for reconsideration by providing
the Department written evidence of compliance within twenty (20) days following receipt of such
notification. Should noncompliance be confirmed, the Department may take possession of any items
purchased under this contract for reassignment to other programs and projects.
f. Evidence of failure to comply with the above policies shall result in a hold being placed on pending
payments for all future grants until compliance can be assured.
g. It is expressly agreed that any solicitation for, or receipt of, funds of any type by the
Subrecipient is for the sole benefit of the Subrecipient and is not a solicitation for, or receipt
of, funds for the Department.
h. The Subrecipient acknowledges that the Department is subject to the Oklahoma Open Records Act
set forth at 51 O.S. § 24A.1 et seq. The Subrecipient also acknowledges that compliance with the
Oklahoma Open Records Act and all opinions of the Oklahoma Attorney General concerning the Act
are required.
i. The Subrecipient may not subcontract or assign any duties herein without the express written
consent of the Department.
X.

AMENDMENTS
Any alterations, additions, or deletions to the terms of this Contract shall be in writing and executed by
all Parties.

XI.

ENTIRE CONTRACT
This instrument, consisting of seven pages, and including the LSTA Certifications and Assurances as
incorporated herein, constitutes the entire Contract between the Parties. All oral or written agreements

Rev. 07/2025

Contract No: F-27-044
HEALTH
PO430_3679
Page 6 of 7

between the Parties relating to the subject matter of this Contract, if any, have been reduced to writing
and are contained herein.
XII.

EXECUTION OF CONTRACT
The Subrecipient affirms that all information, documentation, and representations submitted in
securing this Contract are true and correct to the best of their knowledge.
The Subrecipient certifies that neither the Subrecipient, nor anyone subject to the Subrecipient's
direction or control, has paid, given, or donated, or agreed to pay, give, or donate to any officer or
employee of the Department or the State of Oklahoma any money or other thing of value, either
directly or indirectly, in procuring this Contract.

Each signatory to this Contract declares that he/she has legal authority for obligating the entity he/she
represents for the benefits and/or liabilities resulting under said Contract and accepts liability for any
misrepresentation of such authority.

Rev. 07/2025

Contract No: F-27-044
HEALTH
PO430_3679
Page 7 of 7

IN WITNESS WHEREOF, the Subrecipient and the Department have each caused this Contract to be executed
in their behalf.
SIGNATURES
On behalf of the Subrecipient:

On behalf of the Department:

Kiley Roberson, Director

Natalie Currie, Executive Director

Signature

Signature

Date

Date

Typed name and title of signor

Jim Curd, Jr.

Typed name of Authorizing Official

Mayor
Title

Signature

Date

FOR USE BY THE OKLAHOMA DEPARTMENT OF LIBRARIES
Assurances: HEALTH 400-26 is encumbered for this Contract
Lead Officer:

Date:

COGO:

Date:

Rev. 07/2025

Subrecipient Name: Bartlesville Public Library
Grant: HEALTH FFY26
Payment Request
“I certify to the best of my knowledge and belief that the information provided is true, complete,
and accurate. I understand that giving false or misleading information—or leaving out
important facts—may result in criminal, civil, or administrative penalties under U.S. law.”
Name: Jim Curd, Jr.
Signature: _________________________
Date: _________________________

Agenda Item 7.c.iv.
___
October 23, 2026
Prepared by Terry Lauritsen
Water Utilities Department

I.

SUBJECT, ATTACHMENTS, AND BACKGROUND
Approval of an on-demand contract not to exceed $100,000 with B-Town Construction for the
installation and decommissioning of water distribution lines of various sizes.
Attachments:
Contract

II.

PROJECT DESCRIPTION, STAFF COMMENTS AND ANALYSIS, AND BUDGET
AMOUNT.
One of the City’s most pressing needs in water distribution is the replacement of water lines that
have exceeded or are nearing the end of their service life. The City’s water distribution system
consists of approximately 312 miles of water line. Of this total, 90 miles are more than 50 years
old. Given that the typical service life of water pipe ranges from 50 to 100 years, roughly onethird of the City’s water system is now in the latter portion of its useful life.
Over the past five years, the water system has experienced a steady increase in the number of
line breaks, indicating the growing need for infrastructure renewal. The City’s original plan was
for staff within Water Distribution to perform the majority of the line replacements. However,
maintaining adequate staffing levels has been a consistent challenge, with the department
operating at approximately 30% below full staffing for the past five years.
Due to aging infrastructure and limited internal staffing capacity, staff recommends contracted
services for water line work. To enhance flexibility and efficiency, staff proposes establishing an
on-demand contract that allows for water line work as needed, with a cap of $100,000 or a
duration of six months, whichever occurs first. This contracting approach has proven successful
and was initially approved by the City Council in November 2025, with a subsequent contract
approved in May 2026.
Because of their extensive experience and familiarity with the City’s standards and procedures,
B-Town Construction was asked to submit a proposal for the installation of water lines of various
sizes and depths, with the City providing all materials (pipe, fittings, rock, concrete, etc.). This
contract method will be capped at $100,000 or 6 months, whichever comes first. The contract is
attached for your review.
Funding for these improvements will be provided through the Water Distribution Capital Fund.

III.

BUDGET IMPACT
$405,005 is available for water system improvements. The proposed cost of these on-demand
services will be capped at $100,000, which is within the available budget.

IV.

RECOMMENDED ACTION
Staff recommends approval of the contract with B-Town Construction for on-demand services
for water line replacement.

CITY OF BARTLESVILLE
SHORT FORM CONSTRUCTION CONTRACT
THIS AGREEMENT, made this 2nd day of November, 2026, by and between B-Town
Construction hereinafter called "Contractor", and the City of Bartlesville, Oklahoma, hereinafter
called "City".
WITNESSETH, that the Contractor and the City, for considerations hereinafter named,
agree as follows:
1.

SCOPE OF WORK. The project shall include all labor, equipment, and expense necessary
to install and decommission water lines of various sizes as requested by the Director of
Water Utilities. The City shall furnish all material (pipe, fittings, restraints, gravel, and
paving materials) to facilitate the work.

2.

TIME OF COMPLETION. NOT APPLICABLE FOR THIS CONTRACT.

3.

CONTRACT SUM. The City will pay the Contractor for the performance of this contract
based on the unit pricing established in the Bid Proposal Form as attached. The unit pricing
shall be valid for a period not to exceed six months with the overall total of work not
exceeding $100,000.

4.

ACCEPTANCE AND PAYMENT. Payment will be made by the City upon completion
and acceptance of the work by the Director of Water Utilities, subject to the provisions of
Paragraph 11 and 14 of the General Conditions. Partial payments will be allowed based on
percent of work complete at the time of request.
GENERAL CONDITIONS

1.

CONTRACT DOCUMENTS. The Contract includes the Agreement and its General
Conditions, and any additional written directives from the Engineer. The intent of these
documents is to include all labor, equipment, and services of every kind necessary for the
proper execution of the work, and the terms and conditions of payment therefore. The
documents are to be considered as one, and whatever is called for by any one of the
documents shall be as binding as if called for by all.

2.

DEFINITIONS. "City" shall refer to the Director of Water Utilities or other designated
administrative official of the City of Bartlesville.

3.

EQUIPMENT, EMPLOYEES. Except as otherwise noted, the Contractor shall provide and
pay for all labor, tools, power, and other items necessary to complete the work.
Workmanship shall be of superior quality and acceptable to the City. All workers shall be
skilled in their trades.

4.

SURVEY, PERMITS AND REGULATIONS. The City will furnish all surveys and layouts
unless otherwise specified. Easements and rights-of-ways will be secured and paid for by
the City. The Contractor shall comply with all laws and regulations applicable to the work
1 of 3

CITY OF BARTLESVILLE
SHORT FORM CONSTRUCTION CONTRACT
and shall notify the City if the drawings or specifications are at variance therewith.
5.

PROTECTION OF WORK, PROPERTY AND PERSONS. The Contractor shall
adequately protect the work, adjacent property, and all persons in accordance with all laws
and regulations. The Contractor shall be completely responsible for any damage or injury
due to his acts or negligence. Damage caused by carelessness, neglect, negligence or that is
outside the defined work area will be the Contractors sole responsibility to correct.

6.

ACCESS TO WORK. The Contractor shall permit and facilitate observation of the work by
the City or his agents at all times. The contractor shall coordinate all required inspections
with the appropriate code inspecting agent.

7.

CHANGES IN WORK. The City may order changes in the work, with any adjustment of
the Contract Sum by mutual agreement of the parties. All such orders and adjustments shall
be in writing. Claims by the Contractor for extra cost shall be made in writing to the City
before executing the work involved.

8.

CORRECTION OF WORK. The Contractor shall correct any work determined by the City
not to conform to the requirements of the contract.

9.

CITY'S RIGHT TO TERMINATE CONTRACT. Should the Contractor fail to prosecute
the work properly, or to perform any provision of the contract, the City, after seven (7) days'
written notice to the Contractor may, without prejudice to any other remedy it may have,
complete the work by such means as it sees fit. If the unpaid balance of the contract price
exceeds the expense of completing the work, such excess will be paid to the Contractor. If
such expense exceeds the unpaid balance, the Contractor shall pay the difference to the City.

10.

CONTRACTOR'S RIGHT TO TERMINATE CONTRACT. Should the work be stopped
by any public authority for a period of thirty (30) days or more through no fault of the
Contractor, or should the work be stopped through act or neglect of the City for a period of
seven (7) days, then the Contractor, upon seven (7) days' written notice to the City, may stop
work or terminate the contract, and recover from the City payment for all work executed,
including reasonable profit and damages.

11.

PAYMENT. Payment will be made based upon unit prices in the Bid Proposal Form and
the actual completed construction progress as determined by the City. The making and
acceptance of the payment shall constitute a waiver of all claims by the City, other than
those arising from unsettled liens or from defective work appearing thereafter as provided in
Paragraph 8, and of all claims by the Contractor except any previously made and still
unsettled. Payment may be withheld on account of defective work not remedied, liens filed,
damage by the Contractor to others not adjusted, or failure to make materials or labor
payments.

2 of 3

CITY OF BARTLESVILLE
SHORT FORM CONSTRUCTION CONTRACT
12.

BONDS. The Contractor shall furnish surety bonds to the City as indicated herein.
NO BONDS ARE REQUIRED FOR THIS PROJECT

13.

CONTRACTOR'S INSURANCE. The Contractor shall maintain such insurance as will
protect him and the City from claims under worker's compensation acts and other employee
benefits acts; from liability claims for damages because of bodily injury or death; and from
liability claims for damages to property which may arise from operations under this contract,
whether such operations be by himself, any subcontractor or vendor, or anyone directly or
indirectly employed by them. Liability insurance shall be written for not less than
$1,000,000 in each case. Certificates of such insurance shall be filed with the City prior to
beginning construction. The Contractor shall provide certification to the City that all
insurance is effective for the duration of the work.

14.

LIENS. Payment shall not be made by the City until the Contractor has provided a
complete release of all lien able claims on the work included in this contract.

15.

ENGINEER. The Director of Water Utilities shall be the City's representative and shall
have the authority to stop or suspend the work as necessary. All work shall be done to his
satisfaction. Determination of final acceptance shall be by the Engineer. He shall certify to
the City when payment under the contract is due and the amount to be paid. He shall make
final decision on all claims by the City and Contractor.

16.

CLEANUP. The Contractor shall keep the premises free from waste material and rubbish,
and at the completion of the work he shall remove from the premises all rubbish, debris, and
surplus materials, and leave the site in a condition acceptable to the Engineer.
IN WITNESS WHEREOF the parties hereto have executed this Agreement, the day and
year first above written.
CITY OF BARTLESVILLE

Martin Perez

Mayor, James S. Curd, Jr.

Contractor

Attest

3 of 3

BID PROPOSAL FORM
This shall be a unit price, on-demand contract for the installation and decommissioning of water
distribution lines of various sizes within the City's water distribution system.
The City shall furnish all pipe, fittings, restraints, concrete, gravel, paving materials (concrete and
asphalt), and lab testing to facilitate the work.
The Contractor shall be responsible for providing all labor, equipment, and tools necessary to:

•

Install and connect water lines of various sizes;
Pressure test and disinfect newly installed lines to ensure they meet bacteriological safety
standards;
Install paving for alleys. streets, curbs, sidewalks and/or driveways;

•

Coordinate with City staff for scheduling of taps and testing.

•
•

Item
1
2
3
4
5
6
7
8
9
10
11

Description
Install 1.5” to 6” water mains up to 5 feet in
depth including fittings, valves, connections
and restraints
Install 1.5” to 6” water mains between 5
feet to 8 feet in depth including fittings,
valves, connections and restraints
Install 1.5” to 6” water mains between 8
feet to 10 feet in depth including fittings,
valves, connections and restraints
Install 8” to 12” water mains up to 5 feet in
depth including fittings, valves, connections
and restraints
Install 8” to 12” water mains between 5 feet
to 8 feet in depth including fittings, valves,
connections and restraints
Install 8” to 12” water mains between 8 feet
to 10 feet in depth including fittings, valves,
connections and restraints
Bore and install up to a 6” water main or
casing
Bore and install between an 8” to 12” steel
casing pipe
Bore and install between an 14” to 18” steel
casing pipe
Install short side service tap from ¾” to 2”,
which includes up to 12 feet of service line
installation
Install long side service tap from ¾” to 2”,
which includes up to 40 feet of service line
installation

Unit

Unit Price

LF

$40

LF

$45

LF

$50

LF

$50

LF

$55

LF

$60

LF

$150

LF

$200

LF

$200

EA

$900

EA

$1400

BPF-1

BID PROPOSAL FORM
Item

Description

Unit

12

Sawcut and remove pavement

LF

$3.00

13

Install concrete paving

SF

$18

14

Pressure testing and disinfection of water
main

EA

$1000

15

Mobilization for each project

EA

$2500

16

Connect to existing water mains for each
project

EA

$2500

17

Sod Installation (City provides sod)

SF

$3.00

18

Sodding (contractor provide and install sod)

SF

$5.00

Name and Address of Bidder:

Unit Price

B Town Construction, LLC

5225 Woodland Rd

Bartlesville, OK 74006

Telephone No.:

918-814-6463

Contact Person:

MARTIN PEREZ

Title:

MANAGER

BPF-2

7.c.v.

7.c.vi.

Agenda Item 7.c.vii.
___
November 2, 2026
Prepared by Chuck Collins
Engineering Department

I.

SUBJECT, ATTACHMENTS, AND BACKGROUND
Approve short form contract with Double C Construction to clear, remove, and dispose of all
trees and brush along Turkey Creek in the Eastland Shopping Center.
Attachments:
Short Form Contract and Contractor Quotes

II.

STAFF COMMENTS AND ANALYSIS
One of the projects included in the FY 25-26 Capital Budget funded by the ½ Cent Sales Tax
was to provide funding to clear the trees and brush along Turkey Creek in the Eastland Shopping
Center. City staff have reached out to three contractors for quotes on the clearing project. Quotes
were received from two contractors. Double C Construction and KSL provided quotes for the
project. The quotes for the clearing project are as follows:
Double C Construction
KSL Construction

III.

–
–

$65,000.00
$220,000.00

BUDGET IMPACT
The original budget for this project was $50,000, funded through the FY24-25 ½ Cent Sales Tax.
The $65,000.00 price for the clearing project is $15,000.00 over the original budget. Staff has
identified additional funding available in the Drainage Materials portion of Sales Tax revenue
that can fund the remainder of the project.

IV.

RECOMMENDED ACTION
Staff recommends awarding the short form contract for the Turkey Creek Clearing project to
Double C Construction, for the in the amount of $65,000.00.

CITY OF BARTLESVILLE
SHORT FORM CONSTRUCTION CONTRACT
THIS AGREEMENT, made this 2nd day of November, 2026, by and between Double C Construction
hereinafter called "Contractor", and the City of Bartlesville, Oklahoma, hereinafter called "City".
WITNESSETH, that the Contractor and the City, for considerations hereinafter named, agree as
follows:
1.

SCOPE OF WORK. The contractor shall provide all material, equipment, and labor necessary to
clear (cut flush with the ground), remove and dispose trees and brush along Turkey Creek in the
Eastland Shopping Center as shown in the attached exhibit.

2.

TIME OF COMPLETION. The work shall be completed 60 days from the issuance of Notice to
Proceed.

3.

CONTRACT SUM. The City will pay the Contractor for the performance of this contract based on
the quoted lump sum price totaling ($65,000.00). This contract price is based on the email quote sent
on September 17, 2026. This contract amount may be amended by written agreement of the parties.

4.

ACCEPTANCE AND PAYMENT. Payment will be made by the City upon completion and
acceptance of the work by the City Engineer, subject to the provisions of Paragraph 11 and 14 of the
General Conditions. Partial payments will be allowed based on measured quantities of work
installed at the time of request.
GENERAL CONDITIONS

1.

CONTRACT DOCUMENTS. The Contract includes the Agreement and its General Conditions,
and any additional written directives from the Engineer. The intent of these documents is to include
all labor, materials, equipment, and services of every kind necessary for the proper execution of the
work, and the terms and conditions of payment therefore. The documents are to be considered as
one, and whatever is called for by any one of the documents shall be as binding as if called for by all.

2.

DEFINITIONS. "City" shall refer to the City Engineer or other designated administrative official of
the City of Bartlesville.

3.

MATERIALS, EQUIPMENT, EMPLOYEES. Except as otherwise noted, the Contractor shall
provide and pay for all materials, labor, tools, water, power, and other items necessary to complete
the work. Unless otherwise specified, all materials shall be new. Workmanship and materials shall
be of superior quality and acceptable to the City. All workers shall be skilled in their trades.

4.

SURVEY, PERMITS AND REGULATIONS. The Contractor will furnish all surveys and layouts
unless otherwise specified. Final layout of improvements will be agreed upon by the contractor and
City. Easements and rights-of-ways will be secured and paid for by the City. The Contractor shall
comply with all laws and regulations applicable to the work and shall notify the City if the drawings
or specifications are at variance therewith.

5.

PROTECTION OF WORK, PROPERTY AND PERSONS. The Contractor shall adequately protect
the work, adjacent property, and all persons in accordance with all laws and regulations. The
Contractor shall be completely responsible for any damage or injury due to his acts or negligence.

1 of 3

CITY OF BARTLESVILLE
SHORT FORM CONSTRUCTION CONTRACT
Damage caused by carelessness, neglect, negligence or that is outside the defined work area
{attached} will be the Contractors sole responsibility to correct.
6.

ACCESS TO WORK. The Contractor shall permit and facilitate observation of the work by the City
or his agents at all times. The Contractor shall coordinate all required inspections with the
appropriate code inspecting agent.

7.

CHANGES IN WORK. The City may order changes in the work, with any adjustment of the
Contract Sum by mutual agreement of the parties. All such orders and adjustments shall be in
writing. Claims by the Contractor for extra cost shall be made in writing to the City before executing
the work involved.

8.

CORRECTION OF WORK. The Contractor shall correct any work determined by the City not to
conform to the requirements of the contract.

9.

CITY'S RIGHT TO TERMINATE CONTRACT. Should the Contractor fail to prosecute the work
properly, or to perform any provision of the contract, the City, after seven (7) days' written notice to
the Contractor may, without prejudice to any other remedy it may have, complete the work by such
means as it sees fit. If the unpaid balance of the contract price exceeds the expense of completing the
work, such excess will be paid to the Contractor. If such expense exceeds the unpaid balance, the
Contractor shall pay the difference to the City.

10.

CONTRACTOR'S RIGHT TO TERMINATE CONTRACT. Should the work be stopped by any
public authority for a period of thirty (30) days or more through no fault of the Contractor, or should
the work be stopped through act or neglect of the City for a period of seven (7) days, then the
Contractor, upon seven (7) days' written notice to the City, may stop work or terminate the contract,
and recover from the City payment for all work executed, including reasonable profit and damages.

11.

PAYMENT. Payment will be made based upon unit prices in the Proposal and the actual completed
construction progress as determined by the Engineer. The making and acceptance of the payment
shall constitute a waiver of all claims by the City, other than those arising from unsettled liens or
from defective work appearing thereafter as provided in Paragraph 8, and of all claims by the
Contractor except any previously made and still unsettled. Payment may be withheld on account of
defective work not remedied, liens filed, damage by the Contractor to others not adjusted, or failure
to make materials or labor payments.

12.

BONDS. The Contractor shall furnish surety bonds to the City as indicated herein.
NO BONDS ARE REQUIRED FOR THIS PROJECT

13.

CONTRACTOR'S INSURANCE. The Contractor shall maintain such insurance as will protect him
and the City from claims under worker's compensation acts and other employee benefits acts; from
liability claims for damages because of bodily injury or death; and from liability claims for damages
to property which may arise from operations under this contract, whether such operations be by
himself, any subcontractor or vendor, or anyone directly or indirectly employed by them. Liability
insurance shall be written for not less than $1,000,000 in each case. Certificates of such insurance
shall be filed with the City prior to beginning construction. The Contractor shall provide certification
to the City that all insurance is effective for the duration of the work.

2 of 3

CITY OF BARTLESVILLE
SHORT FORM CONSTRUCTION CONTRACT
14.

LIENS. Payment shall not be made by the City until the Contractor has provided a complete release
of all lien able claims on the work included in this contract.

15.

ENGINEER. The City Engineer shall be the City's representative and shall have the authority to stop
or suspend the work as necessary. All work shall be done to his satisfaction. Determination of final
acceptance shall be by the Engineer. He shall certify to the City when payment under the contract is
due and the amount to be paid. He shall make final decision on all claims by the City and Contractor.

16.

CLEANUP. The Contractor shall keep the premises free from waste material and rubbish, and at the
completion of the work he shall remove from the premises all rubbish, debris, and surplus materials,
and leave the site in a condition acceptable to the Engineer.
IN WITNESS WHEREOF the parties hereto have executed this Agreement, the day and year first
above written.

CITY OF BARTLESVILLE

Mayor, Jim Curd

Contractor

3 of 3

Turkey Creek Clearing - Eastland Shopping Center

AREA OF WORK

10/23/2026, 4:39:25 PM
Water meters
WashingtonParcels
no_display_labelline

1:2,257

WashCo_OKWSHN20-SID-9INCH.sid BvilleArea_OKWSHN024014-AW-3INCH.sid
Red: Band_1

Red: Band_1

0

0.01

0.03

0

0.02

0.04

0.06 mi
0.09 km

Green: Band_2

Green: Band_2

Esri Community Maps Contributors, © OpenStreetMap, Microsoft, Esri,
TomTom, Garmin, SafeGraph, GeoTechnologies, Inc, METI/NASA, USGS,

Blue: Band_3

Blue: Band_3

CIty of Bartlesville

Esri Community Maps Contributors, © OpenStreetMap, Microsoft, Esri, TomTom, Garmin, SafeGraph, GeoTechnologies, Inc, METI/NASA, USGS, EPA, NPS, US Census Bureau, USDA, USFWS | Sources: Esri, HERE, DeLorme, increment P Corp., NPS, NRCan,

Agenda Item 7.c.viii.
___
November 2, 2026
Prepared by Chuck Collins
Engineering Department

I.

SUBJECT, ATTACHMENTS, AND BACKGROUND
Approve short form contract with Double C Construction to clear, remove, and dispose of all
vegetation and sediment from the drainage structure at Southport Drive and Highway 75.
Attachments:
Short Form Contract and Contractor Quote

II.

STAFF COMMENTS AND ANALYSIS
This project was identified during the investigation of the conditions of the Turkey Creek
drainage channel at Eastland Shopping Center as an additional project with similar scope. City
staff have reached out to three contractors for quotes on the clearing project. Quotes were
received from two contractors. Double C Construction and KSL provided quotes for the project.
The quotes for the clearing project are as follows:
Double C Construction
KSL Construction

III.

–
–

$12,000.00
$35,000.00

BUDGET IMPACT
There was not an original budget for this project as it was identified as an additional project
during the investigation of the Turkey Creek drainage channel clearing project at Eastland
Shopping Center. Staff has identified funding available in the Drainage Materials portion of
Sales Tax revenue that can fund this project.

IV.

RECOMMENDED ACTION
Staff recommends awarding the short form contract for the vegetation and sediment removal
from the Southport Drive and Highway 75 drainage structure to Double C Construction, for the
in the amount of $12,000.00.

CITY OF BARTLESVILLE
SHORT FORM CONSTRUCTION CONTRACT
THIS AGREEMENT, made this 2nd day of November, 2026, by and between Double C Construction
hereinafter called "Contractor", and the City of Bartlesville, Oklahoma, hereinafter called "City".
WITNESSETH, that the Contractor and the City, for considerations hereinafter named, agree as
follows:
1.

SCOPE OF WORK. The contractor shall provide all material, equipment, and labor necessary to
clear, remove and dispose of all vegetation and sediment from the drainage structure at Southport
Drive and Highway 75 as shown in the attached exhibit.

2.

TIME OF COMPLETION. The work shall be completed 60 days from the issuance of Notice to
Proceed.

3.

CONTRACT SUM. The City will pay the Contractor for the performance of this contract based on
the quoted lump sum price totaling ($12,000.00). This contract price is based on the email quote sent
on September 17, 2026. This contract amount may be amended by written agreement of the parties.

4.

ACCEPTANCE AND PAYMENT. Payment will be made by the City upon completion and
acceptance of the work by the City Engineer, subject to the provisions of Paragraph 11 and 14 of the
General Conditions. Partial payments will be allowed based on measured quantities of work
installed at the time of request.
GENERAL CONDITIONS

1.

CONTRACT DOCUMENTS. The Contract includes the Agreement and its General Conditions,
and any additional written directives from the Engineer. The intent of these documents is to include
all labor, materials, equipment, and services of every kind necessary for the proper execution of the
work, and the terms and conditions of payment therefore. The documents are to be considered as
one, and whatever is called for by any one of the documents shall be as binding as if called for by all.

2.

DEFINITIONS. "City" shall refer to the City Engineer or other designated administrative official of
the City of Bartlesville.

3.

MATERIALS, EQUIPMENT, EMPLOYEES. Except as otherwise noted, the Contractor shall
provide and pay for all materials, labor, tools, water, power, and other items necessary to complete
the work. Unless otherwise specified, all materials shall be new. Workmanship and materials shall
be of superior quality and acceptable to the City. All workers shall be skilled in their trades.

4.

SURVEY, PERMITS AND REGULATIONS. The Contractor will furnish all surveys and layouts
unless otherwise specified. Final layout of improvements will be agreed upon by the contractor and
City. Easements and rights-of-ways will be secured and paid for by the City. The Contractor shall
comply with all laws and regulations applicable to the work and shall notify the City if the drawings
or specifications are at variance therewith.

5.

PROTECTION OF WORK, PROPERTY AND PERSONS. The Contractor shall adequately protect
the work, adjacent property, and all persons in accordance with all laws and regulations. The
Contractor shall be completely responsible for any damage or injury due to his acts or negligence.

1 of 3

CITY OF BARTLESVILLE
SHORT FORM CONSTRUCTION CONTRACT
Damage caused by carelessness, neglect, negligence or that is outside the defined work area
{attached} will be the Contractors sole responsibility to correct.
6.

ACCESS TO WORK. The Contractor shall permit and facilitate observation of the work by the City
or his agents at all times. The Contractor shall coordinate all required inspections with the
appropriate code inspecting agent.

7.

CHANGES IN WORK. The City may order changes in the work, with any adjustment of the
Contract Sum by mutual agreement of the parties. All such orders and adjustments shall be in
writing. Claims by the Contractor for extra cost shall be made in writing to the City before executing
the work involved.

8.

CORRECTION OF WORK. The Contractor shall correct any work determined by the City not to
conform to the requirements of the contract.

9.

CITY'S RIGHT TO TERMINATE CONTRACT. Should the Contractor fail to prosecute the work
properly, or to perform any provision of the contract, the City, after seven (7) days' written notice to
the Contractor may, without prejudice to any other remedy it may have, complete the work by such
means as it sees fit. If the unpaid balance of the contract price exceeds the expense of completing the
work, such excess will be paid to the Contractor. If such expense exceeds the unpaid balance, the
Contractor shall pay the difference to the City.

10.

CONTRACTOR'S RIGHT TO TERMINATE CONTRACT. Should the work be stopped by any
public authority for a period of thirty (30) days or more through no fault of the Contractor, or should
the work be stopped through act or neglect of the City for a period of seven (7) days, then the
Contractor, upon seven (7) days' written notice to the City, may stop work or terminate the contract,
and recover from the City payment for all work executed, including reasonable profit and damages.

11.

PAYMENT. Payment will be made based upon unit prices in the Proposal and the actual completed
construction progress as determined by the Engineer. The making and acceptance of the payment
shall constitute a waiver of all claims by the City, other than those arising from unsettled liens or
from defective work appearing thereafter as provided in Paragraph 8, and of all claims by the
Contractor except any previously made and still unsettled. Payment may be withheld on account of
defective work not remedied, liens filed, damage by the Contractor to others not adjusted, or failure
to make materials or labor payments.

12.

BONDS. The Contractor shall furnish surety bonds to the City as indicated herein.
NO BONDS ARE REQUIRED FOR THIS PROJECT

13.

CONTRACTOR'S INSURANCE. The Contractor shall maintain such insurance as will protect him
and the City from claims under worker's compensation acts and other employee benefits acts; from
liability claims for damages because of bodily injury or death; and from liability claims for damages
to property which may arise from operations under this contract, whether such operations be by
himself, any subcontractor or vendor, or anyone directly or indirectly employed by them. Liability
insurance shall be written for not less than $1,000,000 in each case. Certificates of such insurance
shall be filed with the City prior to beginning construction. The Contractor shall provide certification
to the City that all insurance is effective for the duration of the work.

2 of 3

CITY OF BARTLESVILLE
SHORT FORM CONSTRUCTION CONTRACT
14.

LIENS. Payment shall not be made by the City until the Contractor has provided a complete release
of all lien able claims on the work included in this contract.

15.

ENGINEER. The City Engineer shall be the City's representative and shall have the authority to stop
or suspend the work as necessary. All work shall be done to his satisfaction. Determination of final
acceptance shall be by the Engineer. He shall certify to the City when payment under the contract is
due and the amount to be paid. He shall make final decision on all claims by the City and Contractor.

16.

CLEANUP. The Contractor shall keep the premises free from waste material and rubbish, and at the
completion of the work he shall remove from the premises all rubbish, debris, and surplus materials,
and leave the site in a condition acceptable to the Engineer.
IN WITNESS WHEREOF the parties hereto have executed this Agreement, the day and year first
above written.

CITY OF BARTLESVILLE

Mayor, Jim Curd

Contractor

3 of 3

Drainage Structure - Southport Drive and Highway 75

AREA OF WORK

10/23/2026, 4:20:33 PM
Water meters
WashingtonParcels
no_display_labelline

1:1,128

WashCo_OKWSHN20-SID-9INCH.sid BvilleArea_OKWSHN024014-AW-3INCH.sid
Red: Band_1

Red: Band_1

0
0

0.01
0.01

0.01
0.02

0.03 mi
0.04 km

Green: Band_2

Green: Band_2

Esri Community Maps Contributors, © OpenStreetMap, Microsoft, Esri,
TomTom, Garmin, SafeGraph, GeoTechnologies, Inc, METI/NASA, USGS,

Blue: Band_3

Blue: Band_3

CIty of Bartlesville

Esri Community Maps Contributors, © OpenStreetMap, Microsoft, Esri, TomTom, Garmin, SafeGraph, GeoTechnologies, Inc, METI/NASA, USGS, EPA, NPS, US Census Bureau, USDA, USFWS | Sources: Esri, HERE, DeLorme, increment P Corp., NPS, NRCan,

Agenda Item 7.c.ix.
___
October 26, 2026
Prepared by Micah Siemers
Engineering Department

I.

SUBJECT, ATTACHMENTS, AND BACKGROUND
Approval of a design contract with BKL, Inc. for design services for the Fire Station No. 2
project.
Attachments:
BKL Design Contract

II.

STAFF COMMENTS AND ANALYSIS
One of the priority projects planned for the 2023 General Obligation (GO) Bond is the Fire
Station No. 2 Reconstruction project. $2,365,000 was included in the 2023 GO Bond to design
and construct a new fire station to replace the existing Fire Station No. 2 located at the southwest
corner of Virginia and Hensley. The existing facility was built in the early ‘70’s and has had
issues with differential settlement of the interior pre-cast concrete wall panels that has led to a
number of problems with the building. The condition, less than ideal site arrangement, and less
than ideal location all pointed towards building a new facility at a different location rather than
a costly remodel and temporary displacement of fire personnel. The City Council approved
projects for a GO Bond election in June, 2023, which included the Fire Station No. 2 project.
The new fire station will be built at the southwest corner of Frank Phillips and Virginia, adjacent
to Frontier Pool and Veterans Park. The building will be similar in size to Fire Stations 3 and 4.
The goal is to have at least two (2) apparatus bays with the potential for three (3) and sufficient
space to accommodate a standard three (3) to four (4) person shift with the ability to house up to
eight (8) fire fighters for short durations if needed. The existing stations have adequate square
footage to accommodate this with some amount of wasted space, so we believe a similar sized
station or somewhat smaller, that is arranged more efficiently will be desired.
Requests for Qualifications (RFQ) were sent to fourteen (14) architecture firms on August 3,
2026. Firms were asked to submit their statement of qualifications (SOQ) by September 1, 2026.
Staff received SOQ’s from ten (10) of the firms. A committee consisting of the Interim City
Manager, Fire Chief, Deputy Fire Chief, Water Utilities Director, Community Development
Director, and Engineering Director reviewed and ranked the SOQ’s and selected three (3) of the
firms for interviews. Interviews were held on October 1, 2026. The committee selected BKL,
Inc. as the firm of choice. While all of the consultants had excellent presentations and qualified
teams, the committee felt that BKL spent the most time and effort focusing their efforts
specifically on the Fire Station No. 2 project. BKL is a Tulsa based Architecture and Engineering
firm and has worked with the City of Bartlesville on recent projects. Staff has negotiated a
contract with BKL, Inc. for the design and construction services for this project. BKL has
proposed a price of $288,000 for the services.

III.

BUDGET IMPACT
The total available budget for the project including design and construction is $2,365,000. We
anticipated spending $240,000 for design services, which is $48,000 less than the proposed
design fees. Costs have gone up more than we expected for construction and design since this
project was budgeted in early 2023. We anticipate increasing the budget for this project for the
FY 27-28 capital budget to try and keep up with the increased construction costs we are seeing.
We believe the construction budget will need to be at least $2,400,000 and that this should be an
attainable goal for next budget year planning with some of the unallocated funds we have
available this year. The proposed design fees reflect similar increases in cost and total 12% of
the anticipated minimum construction budget we believe we will need which is in line with what
we see on similar projects. The major impact to the budget is that we will need to plan for
additional funds for construction when planning for next year’s capital budget. Engineering
Department staff are keeping this in mind with all current projects and capital budgets in the
current fiscal year to ensure we have sufficient funding to supplement this project next fiscal
year. The bright side is that we will be far enough along in design by the time we are planning
for next year’s capital budget that we should have a better feel for construction costs to plan
accordingly.

IV.

RECOMMENDED ACTION
Staff recommends awarding the design contract for the Fire Station No. 2 project to BKL, Inc.
in the amount of $288,000.00.

Document B104 – 2017
®

Standard Abbreviated Form of Agreement Between Owner and Architect
AGREEMENT made as of the day of in the year
(In words, indicate day, month and year.)

BKL, Inc.
1623 E. 6th St.
Tulsa, OK 74120

ADDITIONS AND DELETIONS:
The author of this document has
added information needed for its
completion. The author may also
have revised the text of the original
AIA standard form. An Additions and
Deletions Report that notes added
information as well as revisions to the
standard form text is available from
the author and should be reviewed. A
vertical line in the left margin of this
document indicates where the author
has added necessary information
and where the author has added to or
deleted from the original AIA text.

for the following Project:
(Name, location and detailed description)

This document has important legal
consequences. Consultation with an
attorney is encouraged with respect
to its completion or modification.

BETWEEN the Architect’s client identified as the Owner:
(Name, legal status, address and other information)
City of Bartlesville
401 S. Johnstone Ave.
Bartlesville, OK 74003
and the Architect:
(Name, legal status, address and other information)

Fire Station No. 2
1011 SW Franks Phillips Blvd.
Bartlesville, OK 74003
The Owner and Architect agree as follows.

Init.
/

AIA Document B104 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of
Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 17:20:24
ET on 10/26/2026 under Order No.500079283 which expires on 10/26/2027, is not for resale, is licensed for one-time use only, and may only be used in accordance
with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail [email protected].
User Notes:
(1818575705)

1

TABLE OF ARTICLES
1

INITIAL INFORMATION

2

ARCHITECT’S RESPONSIBILITIES

3

SCOPE OF ARCHITECT’S BASIC SERVICES

4

SUPPLEMENTAL AND ADDITIONAL SERVICES

5

OWNER’S RESPONSIBILITIES

6

COST OF THE WORK

7

COPYRIGHTS AND LICENSES

8

CLAIMS AND DISPUTES

9

TERMINATION OR SUSPENSION

10

MISCELLANEOUS PROVISIONS

11

COMPENSATION

12

SPECIAL TERMS AND CONDITIONS

13

SCOPE OF THE AGREEMENT

ARTICLE 1 INITIAL INFORMATION
§ 1.1 This Agreement is based on the Initial Information set forth below:
(State below details of the Project’s site and program, Owner’s contractors and consultants, Architect’s consultants,
Owner’s budget for the Cost of the Work, and other information relevant to the Project.)
Refer to attached BKL Proposal dated October 23, 2026
§ 1.2 The Owner and Architect may rely on the Initial Information. Both parties, however, recognize that such
information may materially change and, in that event, the Owner and the Architect shall appropriately adjust the
schedule, the Architect’s services and the Architect’s compensation. The Owner shall adjust the Owner’s budget for
the Cost of the Work and the Owner’s anticipated design and construction milestones, as necessary, to accommodate
material changes in the Initial Information.
§ 1.3 The parties shall agree upon written protocols governing the transmission and use of, and reliance on,
Instruments of Service or any other information or documentation in digital form.
§ 1.3.1 Any use of, or reliance on, all or a portion of a building information model without agreement to written
protocols governing the use of, and reliance on, the information contained in the model shall be at the using or relying
party’s sole risk and without liability to the other party and its contractors or consultants, the authors of, or contributors
to, the building information model, and each of their agents and employees.
ARTICLE 2 ARCHITECT’S RESPONSIBILITIES
§ 2.1 The Architect shall provide the professional services set forth in this Agreement consistent with the professional
skill and care ordinarily provided by architects practicing in the same or similar locality under the same or similar
circumstances. The Architect shall perform its services as expeditiously as is consistent with such professional skill
and care and the orderly progress of the Project.

Init.
/

AIA Document B104 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of
Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 17:20:24
ET on 10/26/2026 under Order No.500079283 which expires on 10/26/2027, is not for resale, is licensed for one-time use only, and may only be used in accordance
with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail [email protected].
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§ 2.2 The Architect shall maintain the following insurance until termination of this Agreement. If any of the
requirements set forth below are in addition to the types and limits the Architect normally maintains, the Owner shall
pay the Architect as set forth in Section 11.8:
(Identify types and limits of insurance coverage, and other insurance requirements applicable to the Agreement, if
any.)
.1

General Liability
$1,000,000 ea. occurrence./$2,000,000 aggregate

.2

Automobile Liability
$1,000,000 combined single limit

.3

Workers’ Compensation
$1,000,000 per claim/aggregate, Valuable Papers $150,000 limit

.4

Professional Liability
$4,000,000 each occurrence, / $4,000,000 aggregate

ARTICLE 3 SCOPE OF ARCHITECT’S BASIC SERVICES
§ 3.1 The Architect’s Basic Services consist of those described in this Article 3 and include usual and customary
structural, mechanical, and electrical engineering services. Services not set forth in this Article 3 are Supplemental or
Additional Services.
§ 3.1.1 The Architect shall coordinate its services with those services provided by the Owner and the Owner’s
consultants. The Architect shall be entitled to rely on (1) the accuracy and completeness of the services and
information furnished by the Owner and (2) the Owner’s approvals. The Architect shall provide prompt written notice
to the Owner if the Architect becomes aware of any error, omission, or inconsistency in such services or information.
§ 3.1.2 As soon as practicable after the date of this Agreement, the Architect shall submit for the Owner’s approval a
schedule for the performance of the Architect’s services. Once approved by the Owner, time limits established by the
schedule shall not, except for reasonable cause, be exceeded by the Architect or Owner. With the Owner’s approval,
the Architect shall adjust the schedule, if necessary, as the Project proceeds until the commencement of construction.
§ 3.1.3 The Architect shall assist the Owner in connection with the Owner’s responsibility for filing documents
required for the approval of governmental authorities having jurisdiction over the Project.
§ 3.2 Design Phase Services
§ 3.2.1 The Architect shall review the program and other information furnished by the Owner, and shall review laws,
codes, and regulations applicable to the Architect’s services.
§ 3.2.2 The Architect shall discuss with the Owner the Owner’s program, schedule, budget for the Cost of the Work,
Project site, and alternative approaches to design and construction of the Project. The Architect shall reach an
understanding with the Owner regarding the Project requirements.
§ 3.2.3 The Architect shall consider the relative value of alternative materials, building systems and equipment,
together with other considerations based on program, aesthetics, and any sustainable objectives, in developing a
design for the Project that is consistent with the Owner’s schedule and budget for the Cost of the Work.
§ 3.2.4 Based on the Project requirements, the Architect shall prepare Design Documents for the Owner’s approval
consisting of drawings and other documents appropriate for the Project and the Architect shall prepare and submit to
the Owner an estimate of the Cost of the Work prepared in accordance with Section 6.3.
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AIA Document B104 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of
Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 17:20:24
ET on 10/26/2026 under Order No.500079283 which expires on 10/26/2027, is not for resale, is licensed for one-time use only, and may only be used in accordance
with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail [email protected].
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§ 3.2.5 The Architect shall submit the Design Documents to the Owner, and request the Owner’s approval.
§ 3.3 Construction Documents Phase Services
§ 3.3.1 Based on the Owner’s approval of the Design Documents, the Architect shall prepare for the Owner’s approval
Construction Documents consisting of Drawings and Specifications setting forth in detail the requirements for the
construction of the Work. The Owner and Architect acknowledge that in order to construct the Work the Contractor
will provide additional information, including Shop Drawings, Product Data, Samples and other similar submittals,
which the Architect shall review in accordance with Section 3.4.4.
§ 3.3.2 The Architect shall incorporate the design requirements of governmental authorities having jurisdiction over
the Project into the Construction Documents.
§ 3.3.3 The Architect shall submit the Construction Documents to the Owner, update the estimate for the Cost of the
Work and advise the Owner of any adjustments to the estimate of the Cost of the Work, take any action required under
Section 6.5, and request the Owner’s approval.
§ 3.3.4 The Architect, following the Owner’s approval of the Construction Documents and of the latest estimate of the
Cost of the Work, shall assist the Owner in obtaining bids or proposals and awarding and preparing contracts for
construction.
§ 3.4 Construction Phase Services
§ 3.4.1 General
§ 3.4.1.1 The Architect shall provide administration of the Contract between the Owner and the Contractor as set forth
below and in AIA Document A104™–2017, Standard Abbreviated Form of Agreement Between Owner and
Contractor. If the Owner and Contractor modify AIA Document A104–2017, those modifications shall not affect the
Architect’s services under this Agreement unless the Owner and the Architect amend this Agreement.
§ 3.4.1.2 The Architect shall advise and consult with the Owner during the Construction Phase Services. The Architect
shall have authority to act on behalf of the Owner only to the extent provided in this Agreement. The Architect shall
not have control over, charge of, or responsibility for the construction means, methods, techniques, sequences or
procedures, or for safety precautions and programs in connection with the Work, nor shall the Architect be responsible
for the Contractor’s failure to perform the Work in accordance with the requirements of the Contract Documents. The
Architect shall be responsible for the Architect’s negligent acts or omissions, but shall not have control over or charge
of and shall not be responsible for, acts or omissions of the Contractor or of any other persons or entities performing
portions of the Work.
§ 3.4.1.3 Subject to Section 4.2, the Architect’s responsibility to provide Construction Phase Services commences
with the award of the Contract for Construction and terminates on the date the Architect issues the final Certificate for
Payment.
§ 3.4.2 Evaluations of the Work
§ 3.4.2.1 The Architect shall visit the site at intervals appropriate to the stage of construction, or as otherwise required in
Section 4.2.2, to become generally familiar with the progress and quality of the portion of the Work completed, and to
determine, in general, if the Work observed is being performed in a manner indicating that the Work, when fully
completed, will be in accordance with the Contract Documents. However, the Architect shall not be required to make
exhaustive or continuous on-site inspections to check the quality or quantity of the Work. On the basis of the site visits,
the Architect shall keep the Owner reasonably informed about the progress and quality of the portion of the Work
completed, and promptly report to the Owner (1) known deviations from the Contract Documents, (2) known deviations
from the most recent construction schedule submitted by the Contractor, and (3) defects and deficiencies observed in the
Work.
§ 3.4.2.2 The Architect has the authority to reject Work that does not conform to the Contract Documents and has the
authority to require inspection or testing of the Work.

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AIA Document B104 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of
Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 17:20:24
ET on 10/26/2026 under Order No.500079283 which expires on 10/26/2027, is not for resale, is licensed for one-time use only, and may only be used in accordance
with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail [email protected].
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§ 3.4.2.3 The Architect shall interpret and decide matters concerning performance under, and requirements of, the
Contract Documents on written request of either the Owner or Contractor. The Architect’s response to such requests
shall be made in writing within any time limits agreed upon or otherwise with reasonable promptness.
§ 3.4.2.4 When making such interpretations and decisions, the Architect shall endeavor to secure faithful performance
by both Owner and Contractor, shall not show partiality to either, and shall not be liable for results of interpretations or
decisions rendered in good faith.
§ 3.4.2.5 The Architect shall render initial decisions on Claims between the Owner and Contractor as provided in the
Contract Documents.
§ 3.4.3 Certificates for Payment to Contractor
§ 3.4.3.1 The Architect shall review and certify the amounts due the Contractor and shall issue certificates in such
amounts. The Architect’s certification for payment shall constitute a representation to the Owner, based on the
Architect’s evaluation of the Work as provided in Section 3.4.2 and on the data comprising the Contractor’s
Application for Payment, that, to the best of the Architect’s knowledge, information and belief, the Work has
progressed to the point indicated, the quality of the Work is in accordance with the Contract Documents, and that the
Contractor is entitled to payment in the amount certified.
§ 3.4.3.2 The issuance of a Certificate for Payment shall not be a representation that the Architect has (1) made
exhaustive or continuous on-site inspections to check the quality or quantity of the Work, (2) reviewed construction
means, methods, techniques, sequences or procedures, (3) reviewed copies of requisitions received from
Subcontractors and suppliers and other data requested by the Owner to substantiate the Contractor’s right to payment,
or (4) ascertained how or for what purpose the Contractor has used money previously paid on account of the Contract
Sum.
§ 3.4.4 Submittals
§ 3.4.4.1 The Architect shall review and approve, or take other appropriate action, upon the Contractor’s submittals
such as Shop Drawings, Product Data and Samples, but only for the limited purpose of checking for conformance with
information given and the design concept expressed in the Contract Documents. Review of such submittals is not for
the purpose of determining the accuracy and completeness of other information such as dimensions, quantities, and
installation or performance of equipment or systems, which are the Contractor’s responsibility. The Architect’s review
shall not constitute approval of safety precautions or any construction means, methods, techniques, sequences or
procedures.
§ 3.4.4.2 If the Contract Documents specifically require the Contractor to provide professional design services or
certifications by a design professional related to systems, materials or equipment, the Architect shall specify the
appropriate performance and design criteria that such services must satisfy. The Architect shall review and take
appropriate action on Shop Drawings and other submittals related to the Work designed or certified by the
Contractor’s design professional, provided the submittals bear such professional’s seal and signature when submitted
to the Architect. The review shall be for the limited purpose of checking for conformance with information given and
the design concept expressed in the Contract Documents. The Architect shall be entitled to rely upon, and shall not be
responsible for, the adequacy and accuracy of the services, certifications, and approvals performed or provided by
such design professionals.
§ 3.4.4.3 The Architect shall review and respond to written requests for information about the Contract Documents.
The Architect’s response to such requests shall be made in writing within any time limits agreed upon, or otherwise
with reasonable promptness.
§ 3.4.5 Changes in the Work
The Architect may order minor changes in the Work that are consistent with the intent of the Contract Documents and
do not involve an adjustment in the Contract Sum or an extension of the Contract Time. Subject to Section 4.2.3, the
Architect shall prepare Change Orders and Construction Change Directives for the Owner’s approval and execution in
accordance with the Contract Documents.

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AIA Document B104 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of
Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 17:20:24
ET on 10/26/2026 under Order No.500079283 which expires on 10/26/2027, is not for resale, is licensed for one-time use only, and may only be used in accordance
with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail [email protected].
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§ 3.4.6 Project Completion
The Architect shall conduct inspections to determine the date or dates of Substantial Completion and the date of final
completion; issue Certificates of Substantial Completion; forward to the Owner, for the Owner’s review and records,
written warranties and related documents required by the Contract Documents and received from the Contractor; and
issue a final Certificate for Payment based upon a final inspection indicating that, to the best of the Architect’s
knowledge, information, and belief, the Work complies with the requirements of the Contract Documents.
ARTICLE 4 SUPPLEMENTAL AND ADDITIONAL SERVICES
§ 4.1 Supplemental Services are not included in Basic Services but may be required for the Project. The Architect shall
provide the Supplemental Services indicated below, and the Owner shall compensate the Architect as provided in
Section 11.2. Supplemental Services may include programming, site evaluation and planning, environmental studies, civil
engineering, landscape design, telecommunications/data, security, measured drawings of existing conditions, coordination
of separate contractors or independent consultants, detailed cost estimates, on-site project representation beyond
requirements of Section 4.2.2, value analysis, interior architectural design, tenant related services, preparation of record
drawings, commissioning, sustainable project services, and any other services not otherwise included in this Agreement.
(Identify below the Supplemental Services that the Architect is required to provide and insert a description of each
Supplemental Service, if not further described in an exhibit attached to this document.)
None
§ 4.2 The Architect may provide Additional Services after execution of this Agreement without invalidating the
Agreement. Upon recognizing the need to perform Additional Services, the Architect shall notify the Owner. The
Architect shall not provide the Additional Services until the Architect receives the Owner’s written authorization.
Except for services required due to the fault of the Architect, any Additional Services provided in accordance with this
Section 4.2 shall entitle the Architect to compensation pursuant to Section 11.3.
§ 4.2.1 The Architect shall provide services necessitated by a change in the Initial Information, changes in previous
instructions or approvals given by the Owner, or a material change in the Project including size; quality; complexity;
the Owner’s schedule or budget for Cost of the Work; or procurement or delivery method as an Additional Service.
§ 4.2.2 The Architect has included in Basic Services five ( 5 ) visits to the site by the Architect during construction.
The Architect shall conduct site visits in excess of that amount as an Additional Service.
§ 4.2.3 The Architect shall, as an Additional Service, provide services made necessary by a Contractor’s proposed
change in the Work. The Architect shall prepare revisions to the Architect’s Instruments of Service necessitated by
Change Orders and Construction Change Directives as an Additional Service.
§ 4.2.4 If the services covered by this Agreement have not been completed within twenty four ( 24 ) months of the
date of this Agreement, through no fault of the Architect, extension of the Architect’s services beyond that time shall
be compensated as Additional Services.
ARTICLE 5 OWNER’S RESPONSIBILITIES
§ 5.1 Unless otherwise provided for under this Agreement, the Owner shall provide information in a timely manner
regarding requirements for and limitations on the Project, including a written program which shall set forth the
Owner’s objectives, schedule, constraints and criteria, including space requirements and relationships, flexibility,
expandability, special equipment, systems and site requirements.
§ 5.2 The Owner shall establish the Owner’s budget for the Project, including (1) the budget for the Cost of the Work
as defined in Section 6.1; (2) the Owner’s other costs; and, (3) reasonable contingencies related to all of these costs.
The Owner shall update the Owner’s budget for the Project as necessary throughout the duration of the Project until
final completion. If the Owner significantly increases or decreases the Owner’s budget for the Cost of the Work, the
Owner shall notify the Architect. The Owner and the Architect shall thereafter agree to a corresponding change in the
Project’s scope and quality.
§ 5.3 The Owner shall furnish surveys to describe physical characteristics, legal limitations and utility locations for the
site of the Project; a written legal description of the site; and services of geotechnical engineers or other consultants,
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AIA Document B104 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of
Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 17:20:24
ET on 10/26/2026 under Order No.500079283 which expires on 10/26/2027, is not for resale, is licensed for one-time use only, and may only be used in accordance
with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail [email protected].
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when the Architect requests such services and demonstrates that they are reasonably required by the scope of the
Project.
§ 5.4 The Owner shall coordinate the services of its own consultants with those services provided by the Architect.
Upon the Architect’s request, the Owner shall furnish copies of the scope of services in the contracts between the
Owner and the Owner’s consultants. The Owner shall require that its consultants and contractors maintain insurance,
including professional liability insurance, as appropriate to the services or work provided.
§ 5.5 The Owner shall furnish tests, inspections and reports required by law or the Contract Documents, such as
structural, mechanical, and chemical tests; tests for air and water pollution; and tests for hazardous materials.
§ 5.6 The Owner shall furnish all legal, insurance and accounting services, including auditing services, that may be
reasonably necessary at any time for the Project to meet the Owner’s needs and interests.
§ 5.7 The Owner shall provide prompt written notice to the Architect if the Owner becomes aware of any fault or
defect in the Project, including errors, omissions or inconsistencies in the Architect’s Instruments of Service.
§ 5.8 The Owner shall endeavor to communicate with the Contractor through the Architect about matters arising out of
or relating to the Contract Documents.
§ 5.9 The Owner shall provide the Architect access to the Project site prior to commencement of the Work and shall
obligate the Contractor to provide the Architect access to the Work wherever it is in preparation or progress.
§ 5.10 Within 15 days after receipt of a written request from the Architect, the Owner shall furnish the requested
information as necessary and relevant for the Architect to evaluate, give notice of, or enforce lien rights.
ARTICLE 6 COST OF THE WORK
§ 6.1 For purposes of this Agreement, the Cost of the Work shall be the total cost to the Owner to construct all
elements of the Project designed or specified by the Architect and shall include contractors’ general conditions costs,
overhead and profit. The Cost of the Work also includes the reasonable value of labor, materials, and equipment,
donated to, or otherwise furnished by, the Owner. The Cost of the Work does not include the compensation of the
Architect; the costs of the land, rights-of-way, financing, or contingencies for changes in the Work; or other costs that
are the responsibility of the Owner.
§ 6.2 The Owner’s budget for the Cost of the Work is provided in Initial Information, and shall be adjusted throughout
the Project as required under Sections 5.2, 6.4 and 6.5. Evaluations of the Owner’s budget for the Cost of the Work,
and the preliminary estimate of the Cost of the Work and updated estimates of the Cost of the Work prepared by the
Architect, represent the Architect’s judgment as a design professional. It is recognized, however, that neither the
Architect nor the Owner has control over the cost of labor, materials or equipment; the Contractor’s methods of
determining bid prices; or competitive bidding, market or negotiating conditions. Accordingly, the Architect cannot
and does not warrant or represent that bids or negotiated prices will not vary from the Owner’s budget for the Cost of
the Work, or from any estimate of the Cost of the Work, or evaluation, prepared or agreed to by the Architect.
§ 6.3 In preparing estimates of the Cost of Work, the Architect shall be permitted to include contingencies for design,
bidding and price escalation; to determine what materials, equipment, component systems and types of construction
are to be included in the Contract Documents; to recommend reasonable adjustments in the program and scope of the
Project; and to include design alternates as may be necessary to adjust the estimated Cost of the Work to meet the
Owner’s budget. The Architect’s estimate of the Cost of the Work shall be based on current area, volume or similar
conceptual estimating techniques. If the Owner requires a detailed estimate of the Cost of the Work, the Architect shall
provide such an estimate, if identified as the Architect’s responsibility in Section 4.1, as a Supplemental Service.
§ 6.4 If, through no fault of the Architect, construction procurement activities have not commenced within 90 days
after the Architect submits the Construction Documents to the Owner the Owner’s budget for the Cost of the Work
shall be adjusted to reflect changes in the general level of prices in the applicable construction market.

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AIA Document B104 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of
Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 17:20:24
ET on 10/26/2026 under Order No.500079283 which expires on 10/26/2027, is not for resale, is licensed for one-time use only, and may only be used in accordance
with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail [email protected].
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§ 6.5 If at any time the Architect’s estimate of the Cost of the Work exceeds the Owner’s budget for the Cost of the
Work, the Architect shall make appropriate recommendations to the Owner to adjust the Project’s size, quality or
budget for the Cost of the Work, and the Owner shall cooperate with the Architect in making such adjustments.
§ 6.6 If the Owner’s current budget for the Cost of the Work at the conclusion of the Construction Documents Phase
Services is exceeded by the lowest bona fide bid or negotiated proposal, the Owner shall
.1
give written approval of an increase in the budget for the Cost of the Work;
.2
authorize rebidding or renegotiating of the Project within a reasonable time;
.3
terminate in accordance with Section 9.5;
.4
in consultation with the Architect, revise the Project program, scope, or quality as required to reduce
the Cost of the Work; or
.5
implement any other mutually acceptable alternative.
§ 6.7 If the Owner chooses to proceed under Section 6.6.4, the Architect shall modify the Construction Documents as
necessary to comply with the Owner’s budget for the Cost of the Work at the conclusion of the Construction
Documents Phase Services, or the budget as adjusted under Section 6.6.1. If the Owner requires the Architect to modify
the Construction Documents because the lowest bona fide bid or negotiated proposal exceeds the Owner’s budget for the
Cost of the Work due to market conditions the Architect could not reasonably anticipate, the Owner shall compensate the
Architect for the modifications as an Additional Service pursuant to Section 11.3; otherwise the Architect’s services shall
be without additional compensation. In any event, the Architect’s modification of the Construction Documents shall be
the limit of the Architect’s responsibility under this Article 6.
ARTICLE 7 COPYRIGHTS AND LICENSES
§ 7.1 The Architect and the Owner warrant that in transmitting Instruments of Service, or any other information, the
transmitting party is the copyright owner of such information or has permission from the copyright owner to transmit
such information for its use on the Project.
§ 7.2 The Architect and the Architect’s consultants shall be deemed the authors and owners of their respective
Instruments of Service, including the Drawings and Specifications, and shall retain all common law, statutory and
other reserved rights, including copyrights. Submission or distribution of Instruments of Service to meet official
regulatory requirements or for similar purposes in connection with the Project is not to be construed as publication in
derogation of the reserved rights of the Architect and the Architect’s consultants.
§ 7.3 The Architect grants to the Owner a nonexclusive license to use the Architect’s Instruments of Service solely and
exclusively for purposes of constructing, using, maintaining, altering and adding to the Project, provided that the
Owner substantially performs its obligations under this Agreement, including prompt payment of all sums when due
pursuant to Article 9 and Article 11. The Architect shall obtain similar nonexclusive licenses from the Architect’s
consultants consistent with this Agreement. The license granted under this section permits the Owner to authorize the
Contractor, Subcontractors, Sub-subcontractors, and suppliers, as well as the Owner’s consultants and separate
contractors, to reproduce applicable portions of the Instruments of Service, subject to any protocols established
pursuant to Section 1.3, solely and exclusively for use in performing services or construction for the Project. If the
Architect rightfully terminates this Agreement for cause as provided in Section 9.4, the license granted in this Section
7.3 shall terminate.
§ 7.3.1 In the event the Owner uses the Instruments of Service without retaining the authors of the Instruments of
Service, the Owner releases the Architect and Architect’s consultant(s) from all claims and causes of action arising
from such uses. The Owner, to the extent permitted by law, further agrees to indemnify and hold harmless the
Architect and its consultants from all costs and expenses, including the cost of defense, related to claims and causes of
action asserted by any third person or entity to the extent such costs and expenses arise from the Owner’s use of the
Instruments of Service under this Section 7.3.1. The terms of this Section 7.3.1 shall not apply if the Owner rightfully
terminates this Agreement for cause under Section 9.4.
§ 7.4 Except for the licenses granted in this Article 7, no other license or right shall be deemed granted or implied
under this Agreement. The Owner shall not assign, delegate, sublicense, pledge or otherwise transfer any license
granted herein to another party without the prior written agreement of the Architect. Any unauthorized use of the

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AIA Document B104 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of
Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 17:20:24
ET on 10/26/2026 under Order No.500079283 which expires on 10/26/2027, is not for resale, is licensed for one-time use only, and may only be used in accordance
with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail [email protected].
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Instruments of Service shall be at the Owner’s sole risk and without liability to the Architect and the Architect’s
consultants.
§ 7.5 Except as otherwise stated in Section 7.3, the provisions of this Article 7 shall survive the termination of this
Agreement.
ARTICLE 8 CLAIMS AND DISPUTES
§ 8.1 General
§ 8.1.1 The Owner and Architect shall commence all claims and causes of action against the other and arising out of or
related to this Agreement, whether in contract, tort, or otherwise, in accordance with the requirements of the binding
dispute resolution method selected in this Agreement and within the period specified by applicable law, but in any case
not more than 10 years after the date of Substantial Completion of the Work. The Owner and Architect waive all
claims and causes of action not commenced in accordance with this Section 8.1.1.
§ 8.1.2 To the extent damages are covered by property insurance, the Owner and Architect waive all rights against
each other and against the contractors, consultants, agents, and employees of the other, for damages, except such rights
as they may have to the proceeds of such insurance as set forth in AIA Document A104–2017, Standard Abbreviated
Form of Agreement Between Owner and Contractor. The Owner or the Architect, as appropriate, shall require of the
contractors, consultants, agents, and employees of any of them, similar waivers in favor of the other parties
enumerated herein.
§ 8.1.3 The Architect and Owner waive consequential damages for claims, disputes or other matters in question,
arising out of or relating to this Agreement. This mutual waiver is applicable, without limitation, to all consequential
damages due to either party’s termination of this Agreement, except as specifically provided in Section 9.6.
§ 8.2 Mediation
§ 8.2.1 Any claim, dispute or other matter in question arising out of or related to this Agreement shall be subject to
mediation as a condition precedent to binding dispute resolution. If such matter relates to or is the subject of a lien
arising out of the Architect’s services, the Architect may proceed in accordance with applicable law to comply with the
lien notice or filing deadlines prior to resolution of the matter by mediation or by binding dispute resolution.
§ 8.2.2 Mediation, unless the parties mutually agree otherwise, shall be administered by the American Arbitration
Association in accordance with its Construction Industry Mediation Procedures in effect on the date of this
Agreement. The parties shall share the mediator’s fee and any filing fees equally. The mediation shall be held in the
place where the Project is located, unless another location is mutually agreed upon. Agreements reached in mediation
shall be enforceable as settlement agreements in any court having jurisdiction thereof.
§ 8.2.3 If the parties do not resolve a dispute through mediation pursuant to this Section 8.2, the method of binding
dispute resolution shall be the following:
(Check the appropriate box.)
[ X ]

Arbitration pursuant to Section 8.3 of this Agreement

[

]

Litigation in a court of competent jurisdiction

[

]

Other: (Specify)

If the Owner and Architect do not select a method of binding dispute resolution, or do not subsequently agree in
writing to a binding dispute resolution method other than litigation, the dispute will be resolved in a court of competent
jurisdiction.
§ 8.3 Arbitration
§ 8.3.1 If the parties have selected arbitration as the method for binding dispute resolution in this Agreement, any
claim, dispute or other matter in question arising out of or related to this Agreement subject to, but not resolved by,
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AIA Document B104 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of
Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 17:20:24
ET on 10/26/2026 under Order No.500079283 which expires on 10/26/2027, is not for resale, is licensed for one-time use only, and may only be used in accordance
with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail [email protected].
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mediation shall be subject to arbitration which, unless the parties mutually agree otherwise, shall be administered by
the American Arbitration Association in accordance with its Construction Industry Arbitration Rules in effect on the
date of the Agreement.
§ 8.3.1.1 A demand for arbitration shall be made no earlier than concurrently with the filing of a request for mediation,
but in no event shall it be made after the date when the institution of legal or equitable proceedings based on the claim,
dispute or other matter in question would be barred by the applicable statute of limitations. For statute of limitations
purposes, receipt of a written demand for arbitration by the person or entity administering the arbitration shall
constitute the institution of legal or equitable proceedings based on the claim, dispute or other matter in question.
§ 8.3.2 The foregoing agreement to arbitrate, and other agreements to arbitrate with an additional person or entity duly
consented to by parties to this Agreement, shall be specifically enforceable in accordance with applicable law in any
court having jurisdiction thereof.
§ 8.3.3 The award rendered by the arbitrator(s) shall be final, and judgment may be entered upon it in accordance with
applicable law in any court having jurisdiction thereof.
§ 8.3.4 Consolidation or Joinder
§ 8.3.4.1 Either party, at its sole discretion, may consolidate an arbitration conducted under this Agreement with any
other arbitration to which it is a party provided that (1) the arbitration agreement governing the other arbitration
permits consolidation; (2) the arbitrations to be consolidated substantially involve common questions of law or fact;
and (3) the arbitrations employ materially similar procedural rules and methods for selecting arbitrator(s).
§ 8.3.4.2 Either party, at its sole discretion, may include by joinder persons or entities substantially involved in a
common question of law or fact whose presence is required if complete relief is to be accorded in arbitration, provided
that the party sought to be joined consents in writing to such joinder. Consent to arbitration involving an additional
person or entity shall not constitute consent to arbitration of any claim, dispute or other matter in question not
described in the written consent.
§ 8.3.4.3 The Owner and Architect grant to any person or entity made a party to an arbitration conducted under this
Section 8.3, whether by joinder or consolidation, the same rights of joinder and consolidation as the Owner and
Architect under this Agreement.
§ 8.4 The provisions of this Article 8 shall survive the termination of this Agreement.
ARTICLE 9 TERMINATION OR SUSPENSION
§ 9.1 If the Owner fails to make payments to the Architect in accordance with this Agreement, such failure shall be
considered substantial nonperformance and cause for termination or, at the Architect’s option, cause for suspension of
performance of services under this Agreement. If the Architect elects to suspend services, the Architect shall give
seven days’ written notice to the Owner before suspending services. In the event of a suspension of services, the
Architect shall have no liability to the Owner for delay or damage caused the Owner because of such suspension of
services. Before resuming services, the Owner shall pay the Architect all sums due prior to suspension and any
expenses incurred in the interruption and resumption of the Architect’s services. The Architect’s fees for the
remaining services and the time schedules shall be equitably adjusted.
§ 9.2 If the Owner suspends the Project, the Architect shall be compensated for services performed prior to notice of
such suspension. When the Project is resumed, the Architect shall be compensated for expenses incurred in the
interruption and resumption of the Architect’s services. The Architect’s fees for the remaining services and the time
schedules shall be equitably adjusted.
§ 9.3 If the Owner suspends the Project for more than 90 cumulative days for reasons other than the fault of the
Architect, the Architect may terminate this Agreement by giving not less than seven days’ written notice.
§ 9.4 Either party may terminate this Agreement upon not less than seven days’ written notice should the other party
fail substantially to perform in accordance with the terms of this Agreement through no fault of the party initiating the
termination.
Init.
/

AIA Document B104 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of
Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 17:20:24
ET on 10/26/2026 under Order No.500079283 which expires on 10/26/2027, is not for resale, is licensed for one-time use only, and may only be used in accordance
with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail [email protected].
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§ 9.5 The Owner may terminate this Agreement upon not less than seven days’ written notice to the Architect for the
Owner’s convenience and without cause.
§ 9.6 In the event of termination not the fault of the Architect, the Architect shall be compensated for services
performed prior to termination, Reimbursable Expenses incurred, and all costs attributable to termination, including
the costs attributable to the Architect’s termination of consultant agreements.
§ 9.7 In addition to any amounts paid under Section 9.6, if the Owner terminates this Agreement for its convenience
pursuant to Section 9.5, or the Architect terminates this Agreement pursuant to Section 9.3, the Owner shall pay to the
Architect the following fees:
(Set forth below the amount of any termination or licensing fee, or the method for determining any termination or
licensing fee.)
.1

Termination Fee:

(Paragraphs deleted)None
§ 9.8 Except as otherwise expressly provided herein, this Agreement shall terminate one year from the date of
Substantial Completion.
ARTICLE 10 MISCELLANEOUS PROVISIONS
§ 10.1 This Agreement shall be governed by the law of the place where the Project is located excluding that
jurisdiction’s choice of law rules. If the parties have selected arbitration as the method of binding dispute resolution, the
Federal Arbitration Act shall govern Section 8.3.
§ 10.2 Terms in this Agreement shall have the same meaning as those in AIA Document A104–2017, Standard
Abbreviated Form of Agreement Between Owner and Contractor.
§ 10.3 The Owner and Architect, respectively, bind themselves, their agents, successors, assigns and legal
representatives to this Agreement. Neither the Owner nor the Architect shall assign this Agreement without the written
consent of the other, except that the Owner may assign this Agreement to a lender providing financing for the Project
if the lender agrees to assume the Owner’s rights and obligations under this Agreement, including any payments due to
the Architect by the Owner prior to the assignment.
§ 10.4 If the Owner requests the Architect to execute certificates or consents, the proposed language of such
certificates or consents shall be submitted to the Architect for review at least 14 days prior to the requested dates of
execution. The Architect shall not be required to execute certificates or consents that would require knowledge,
services or responsibilities beyond the scope of this Agreement.
§ 10.5 Nothing contained in this Agreement shall create a contractual relationship with, or a cause of action in favor
of, a third party against either the Owner or Architect.
§ 10.6 The Architect shall have no responsibility for the discovery, presence, handling, removal or disposal of, or
exposure of persons to, hazardous materials or toxic substances in any form at the Project site.
§ 10.7 The Architect shall have the right to include photographic or artistic representations of the design of the Project
among the Architect’s promotional and professional materials. However, the Architect’s materials shall not include
information the Owner has identified in writing as confidential or proprietary. The Owner shall provide professional
credit for the Architect in the Owner’s promotional materials for the Project. This Section 10.7 shall survive the
termination of this Agreement unless the Owner terminates this Agreement for cause pursuant to Section 9.4.
§ 10.8 The invalidity of any provision of the Agreement shall not invalidate the Agreement or its remaining
provisions. If it is determined that any provision of the Agreement violates any law, or is otherwise invalid or
Init.
/

AIA Document B104 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of
Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 17:20:24
ET on 10/26/2026 under Order No.500079283 which expires on 10/26/2027, is not for resale, is licensed for one-time use only, and may only be used in accordance
with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail [email protected].
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11

unenforceable, then that provision shall be revised to the extent necessary to make that provision legal and
enforceable. In such case the Agreement shall be construed, to the fullest extent permitted by law, to give effect to the
parties’ intentions and purposes in executing the Agreement.
ARTICLE 11 COMPENSATION
§ 11.1 For the Architect’s Basic Services described under Article 3, the Owner shall compensate the Architect as
follows:
.1

Stipulated Sum
(Insert amount)

(Paragraphs deleted)$288,000
§ 11.2 For Supplemental Services identified in Section 4.1, the Owner shall compensate the Architect as follows:
(Insert amount of, or basis for, compensation. If necessary, list specific services to which particular methods of
compensation apply.)
N/A
§ 11.3 For Additional Services that may arise during the course of the Project, including those under Section 4.2, the
Owner shall compensate the Architect as follows:
(Insert amount of, or basis for, compensation.)
To be negotiated as needed prior to work
§ 11.4 Compensation for Supplemental and Additional Services of the Architect’s consultants when not included in
Section 11.2 or 11.3, shall be the amount invoiced to the Architect plus zero percent ( 0%), or as follows:
N/A
§ 11.5 Where compensation for Basic Services is based on a stipulated sum or percentage of the Cost of the Work, the
compensation for each phase of services shall be as follows:
Design Phase
Construction Documents
Phase
Construction Phase
Total Basic Compensation

one hundred

percent (
percent (

50
29

%)
%)

percent (

20

%)

percent (

100

%)

§ 11.6 When compensation identified in Section 11.1 is on a percentage basis, progress payments for each phase of
Basic Services shall be calculated by multiplying the percentages identified in this Article by the Owner’s most recent
budget for the Cost of the Work. Compensation paid in previous progress payments shall not be adjusted based on
subsequent updates to the Owner’s budget for the Cost of the Work.
§ 11.6.1 When compensation is on a percentage basis and any portions of the Project are deleted or otherwise not
constructed, compensation for those portions of the Project shall be payable to the extent services are performed on
those portions. The Architect shall be entitled to compensation in accordance with this Agreement for all services
performed whether or not the Construction Phase is commenced.
(Table deleted)
(Paragraphs deleted)

Init.
/

AIA Document B104 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of
Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 17:20:24
ET on 10/26/2026 under Order No.500079283 which expires on 10/26/2027, is not for resale, is licensed for one-time use only, and may only be used in accordance
with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail [email protected].
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§ 11.8 Compensation for Reimbursable Expenses
§ 11.8.1 Reimbursable Expenses are in addition to compensation for Basic, Supplemental, and Additional Services
and include expenses incurred by the Architect and the Architect’s consultants directly related to the Project, as
follows:
.1
Transportation and authorized out-of-town travel and subsistence;
.2
Long distance services, dedicated data and communication services, teleconferences, Project web sites,
and extranets;
.3
Permitting and other fees required by authorities having jurisdiction over the Project;
.4
Printing, reproductions, plots, and standard form documents;
.5
Postage, handling, and delivery;
.6
Expense of overtime work requiring higher than regular rates if authorized in advance by the Owner;
.7
Renderings, physical models, mock-ups, professional photography, and presentation materials
requested by the Owner or required for the Project;
.8
Expense of professional liability insurance dedicated exclusively to this Project or the expense of
additional insurance coverage or limits requested by the Owner in excess of that normally maintained
by the Architect and the Architect’s consultants;
.9
All taxes levied on professional services and on reimbursable expenses;
.10 Site office expenses; and
.11 Other similar Project-related expenditures.
§ 11.8.2 For Reimbursable Expenses the compensation shall be the expenses incurred by the Architect and the
Architect’s consultants plus zero percent ( 0 %) of the expenses incurred.
§ 11.9 Payments to the Architect
§ 11.9.1 Initial Payment
An initial payment of zero ($ 0 ) shall be made upon execution of this Agreement and is the minimum payment under
this Agreement. It shall be credited to the Owner’s account in the final invoice.
§ 11.9.2 Progress Payments
§ 11.9.2.1 Unless otherwise agreed, payments for services shall be made monthly in proportion to services performed.
Payments are due and payable upon presentation of the Architect’s invoice. Amounts unpaid one hundred twenty (
120 ) days after the invoice date shall bear interest at the rate entered below, or in the absence thereof at the legal rate
prevailing from time to time at the principal place of business of the Architect.
(Insert rate of monthly or annual interest agreed upon.)
2 %
§ 11.9.2.2 The Owner shall not withhold amounts from the Architect’s compensation to impose a penalty or liquidated
damages on the Architect, or to offset sums requested by or paid to contractors for the cost of changes in the Work
unless the Architect agrees or has been found liable for the amounts in a binding dispute resolution proceeding.
§ 11.9.2.3 Records of Reimbursable Expenses, expenses pertaining to Additional Services, and services performed on
the basis of hourly rates shall be available to the Owner at mutually convenient times.
ARTICLE 12 SPECIAL TERMS AND CONDITIONS
Special terms and conditions that modify this Agreement are as follows:
(Include other terms and conditions applicable to this Agreement.)
None
ARTICLE 13 SCOPE OF THE AGREEMENT
§ 13.1 This Agreement represents the entire and integrated agreement between the Owner and the Architect and
supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be
amended only by written instrument signed by both the Owner and Architect.
§ 13.2 This Agreement is comprised of the following documents identified below:
Init.
/

AIA Document B104 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of
Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 17:20:24
ET on 10/26/2026 under Order No.500079283 which expires on 10/26/2027, is not for resale, is licensed for one-time use only, and may only be used in accordance
with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail [email protected].
User Notes:
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13

.1

AIA Document B104™–2017, Standard Abbreviated Form of Agreement Between Owner and
Architect

.2

Building Information Modeling Exhibit, if completed:
N/A

.3

Exhibits:
(Clearly identify any other exhibits incorporated into this Agreement, including any exhibits identified
in Section 4.1.)

.4

Other documents:
(List other documents, if any, including additional scopes of service forming part of the Agreement.)

This Agreement entered into as of the day and year first written above.

Init.
/

OWNER (Signature)

ARCHITECT (Signature)

James S. Curd Jr. Mayor
(Printed name and title)

Jennifer Hammock, AIA President
(Printed name, title, and license number, if required)

AIA Document B104 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of
Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 17:20:24
ET on 10/26/2026 under Order No.500079283 which expires on 10/26/2027, is not for resale, is licensed for one-time use only, and may only be used in accordance
with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail [email protected].
User Notes:
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14

BKL Architects | Engineers
1623 East 6 th Street
Tulsa, Oklahoma 74120
918-835-9588
www.bklinc.com

October 23, 2026
City of Bartlesville
401 S. Johnstone Ave.
Bartlesville, OK 74003

City of Bartlesville Fire Station No. 2 – Design and Construction Administration
Scope and Fee Proposal
Mr. Siemers,
BKL is pleased to submit this proposal for professional design, construction document, bidding, and
construction administration services for the City of Bartlesville Fire Station No. 2.
PROJECT SCOPE
BKL will provide design and construction documents for a new Fire Station No. 2 at the intersection of
Virginia Avenue and Frank Phillips Boulevard in Bartlesville, Oklahoma. Services will include
architectural, interior design, structural, civil, mechanical, electrical, plumbing, and fire protection
design, along with field surveying and geotechnical investigation. The project is anticipated to use a
traditional Design-Bid-Build delivery method. The schedule will target bidding in July 2027, consistent
with the RFQ, subject to timely project kickoff, City reviews, and decisions.
Project Understanding/Assumptions:
• Approximately 7,300 SF per previously completed programming.
• The site is located at Virginia Avenue and Frank Phillips Boulevard. The approximately 125-foot by
275-foot site is largely vacant; an existing structure and associated paving are to be demolished
by others before construction. A single-story facility is preferred, although a two-story option
may be considered.
• The estimated construction budget is $2,400,000, and BKL’s design fee is based on this amount.
Should the construction budget change, BKL reserves the right to renegotiate its fee to reflect
the revised project budget and any resulting changes in the scope of services.
• The program is anticipated to support six to eight personnel and include three 54-foot apparatus
bays, sleeping quarters, captain’s bedroom, restrooms and showers, locker and bunker gear
storage, SCBA and laundry facilities, exercise and living areas, a kitchen, and a medium-sized
training/conference room. Unisex facilities and efficient use of space will be considered.

Coweta Public Safety Facilities
Page | 2

CONSULTANTS:
Fire Station Design:
Martinez Architects
900 Rockmead Ste 250
Houston, TX 77339

Mechanical, Electrical, Plumbing, Fire Protection:
CEC, Inc.
1300 S. Main St.
Tulsa, OK 74119

Survey:
Tulsa Land Surveying
PO Box 14276
Tulsa, OK 74159

Geotechnical:
Aimright Testing & Engineering
3820 Charles Page Blvd.
Tulsa, OK 74127

BASIC SERVICES:
BKL will meet with City representatives and Fire Department staff to review the project scope, work
plan, programming, and anticipated schedule. The team will review the arrangement and use of existing
fire station facilities and interview stakeholders to confirm operational needs, desired amenities, and
space requirements for the new station.
DESIGN DOCUMENTS:
Following programming and feedback from the City, BKL and its consultants will develop the design
through the phases below, with progress and review meetings at each phase and as needed. Martinez
Architects will provide fire station design services. The facility is anticipated to be approximately 7,300
square feet, similar in overall size and function to Stations 3 and 4, with improved space planning and
operational functionality.
Schematic Design:
• Field surveying and geotechnical investigation (included in the professional services scope)
• Review available site information and coordinate site design
• Preliminary floor plan
• Preliminary roof plan
• Preliminary exterior elevation and/or 3D concepts
• Preliminary building systems narratives
• Site coordination with the City regarding demolition by others
Design Development:
• Development of architectural/interiors plans, life safety, elevations, and typical details
• Preliminary site plan.
• Materials and finishes selection
• Preliminary furniture layout
• Preliminary mechanical, electrical, plumbing, and fire protection design
o Fire protection system design appropriate for the new facility
o Mechanical systems design
o Interior lighting design
o Electrical service and standby power needs, as required
• Coordination of building systems and technology pathways as defined in the agreed project
scope
• Specifications and/or cut sheets for product selections or options
• Coordination with the City on design-to-budget decisions and cost estimates

Coweta Public Safety Facilities
Page | 3

Construction Documents:
• Architectural plans, elevations, schedules, and details for construction
• Structural plans and details for construction
• Civil plans and details for construction
• Mechanical, Electrical, and Plumbing plans, details, and schedules for construction
• Final specifications for bidding
• Prepare and submit drawings for building permitting
• Coordination with the City on final design and construction cost estimates
Construction Administration:
Bidding and construction administration services are based on a construction period of approximately
nine (9) months, including bidding and permitting. If the construction period is extended, BKL may
request additional compensation for meetings, site visits, and services beyond those listed below.
• Permitting submittal and necessary design revisions
• Assist the City with bidding
o Attend pre-bid meeting.
o Answer questions from bidders
o Provide design addenda.
o Attend one (1) pre-construction meeting.
o Review shop drawings and submittals.
o Attend six (6) construction progress meetings virtually during construction.
o Three (3) site visits.
o One (1) walk through to prepare punch list.
o One (1) Final walkthrough
o Review O&Ms and as-built documentation.
SERVICES NOT INCLUDED
• Low voltage and technology design.
• Design of new water or sewer mains.
• Specialty plumbing items
• Landscape design, water consumption studies/software
• Permitting fees
• Special inspections services and fees
• Environmental assessments
• LEED documentation.
• Furniture Package

Coweta Public Safety Facilities
Page | 4

FEE FOR PROFESSIONAL SERVICES
SCHEMATIC DESIGN
DESIGN DEVELOPMENT
CONSTRUCTION DOCUMENTS
BIDDING AND CONSTRUCTION ADMINISTRATION
TRAVEL EXPENSES (MARTINEZ ARCHITECTS)
TOTAL FEE

$46,194.80
$97,652.70
$82,762.45
$58,390.05
$3,000.00
$288,000.00

INVOICING METHODS
Invoices will be generated monthly based on the percentage of services completed.
AUTHORIZATION TO PROCEED
The scope and terms of this proposal letter shall be incorporated into the AIA agreement for
professional services. This fee proposal is valid for 120 days.
We look forward to working with you,

Jenni Hammock, AIA
Principal

Agenda Item 7.d.i.

REPORT OF REVENUE, EXPENDITURES AND
CHANGES IN FUND BALANCES
For The Three Months Ended September 30, 2026

CITY COUNCIL
Ward 1 - Tim Sherrick
Ward 2 - Larry East
Ward 3 - Jim Curd, Mayor
Ward 4 - Aaron Kirkpatrick
Ward 5 - Trevor Dorsey, Vice Mayor
Interim City Manager
Laura Sanders
Prepared by:

Jason Muninger
Finance Director

Alicia Shelton
Finance Supervisor

TABLE OF CONTENTS
HIGHLIGHTS
MAJOR FUNDS:
GENERAL FUND
WASTEWATER OPERATING/BMA WASTEWATER FUNDS
WATER OPERATING/BMA WATER FUNDS
SANITATION
OTHER FUNDS:
REVENUE BUDGET STATUS
EXPENDITURE BUDGET STATUS
CHANGE IN FUND BALANCE
EXPLANATORY MEMO

FINANCIAL STATEMENT REVENUE HIGHLIGHTS

(Dashed line represents average percent of year for 4 preceding fiscal years)

GENERAL FUND SALES TAX
4,900,000

30.0%

4,800,000

25.0%

4,700,000

20.0%

4,600,000
4,500,000
4,400,000

YTD

10.0%

% OF YR

5.0%

4,300,000
4,200,000

15.0%

FY 2023

FY 2024

FY 2025

FY 2026

FY 2027

0.0%

WASTEWATER FEES
1,900,000

35.0%

1,800,000

30.0%
25.0%

1,700,000

20.0%

1,600,000

15.0%

1,500,000

10.0%

1,400,000
1,300,000

YTD
% OF YR

5.0%
FY 2023

FY 2024

FY 2025

FY 2026

FY 2027

0.0%

WATER FEES
4,000,000

40.0%

3,500,000

35.0%

3,000,000

30.0%

2,500,000

25.0%

2,000,000

20.0%

YTD

1,500,000

15.0%

% OF YR

1,000,000

10.0%

500,000

5.0%

-

FY 2023

FY 2024

FY 2025

FY 2026

FY 2027

0.0%

SANITATION FEES
2,000,000

30.0%
25.0%

1,500,000

20.0%

1,000,000
500,000
-

15.0%

YTD

10.0%

% OF YR

5.0%
FY 2023

FY 2024

FY 2025

FY 2026

FY 2027

0.0%

GENERAL FUND
Statement of Revenue, Expenditures, and Changes in Fund Balances
25% of Year Lapsed
2026-27 Fiscal Year
Total Budget

YTD Budget

YTD Actual

YTD Encum

% of

2025-26 Fiscal Year
% Total

YTD Total

Budget

YTD Total

Year

Revenue:
Sales Tax
Use Tax
Gross Receipt Tax
Licenses and Permits
Intergovernmental
Charges for Services
Court Costs
Police/Traffic Fines
Parking Fines
Other Fines
Investment Income
Miscellaneous Income
Transfers In

$ 18,096,519 $ 4,524,130 $
5,227,768
1,306,942
1,596,100
399,025
250,600
62,650
735,600
183,900
522,913
130,728
168,900
42,225
299,000
74,750
62,500
15,625
57,900
14,475
1,405,936
351,484
1,073,800
268,450
7,544,410
1,886,103

4,842,113 $
1,227,077
383,722
156,591
146,694
137,136
39,611
57,943
13,380
10,123
355,000
421,697
1,886,110

- $ 4,842,113
1,227,077
383,722
156,591
146,694
137,136
39,611
57,943
13,380
10,123
355,000
421,697
1,886,110
-

26.8%
23.5%
24.0%
62.5%
19.9%
26.2%
23.5%
19.4%
21.4%
17.5%
25.3%
39.3%
25.0%

$ 4,688,512
1,330,431
359,424
153,845
146,355
158,513
42,522
74,737
7,325
15,417
550,000
259,487
1,977,783

25.5%
25.6%
23.0%
58.8%
21.7%
30.6%
27.8%
27.9%
12.1%
27.7%
28.4%
23.8%
25.0%

Total

$ 37,041,946

9,677,196

-

$ 9,677,196

26.1%

$ 9,764,351

25.7%

Expenditures:
General Government
Public Safety
Street
Culture and Recreation
Transfers Out
Reserves

$ 11,458,011 $ 2,864,503 $
20,862,872
5,215,718
2,178,381
169,575
3,997,043
999,261
2,792,993
698,248
1,310,000
327,500

127,203 $ 3,196,021
216,642
5,095,513
5,950
480,671
68,802
1,028,729
698,243
-

27.9%
24.4%
22.1%
25.7%
25.0%
0.0%

$ 3,017,537
4,832,871
481,141
912,349
975,398
-

26.5%
24.2%
23.9%
25.3%
25.0%
N.A.

Total

$ 42,599,300

418,597

24.6%

$ 10,219,296

25.0%

$ 9,260,487

$ 10,274,805

$

3,068,818 $
4,878,871
474,721
959,927
698,243
-

$ 10,080,580

Changes in Fund Balance:
Fund Balance 7/1

$

Net Revenue (Expense)
Ending Fund Balance

4,574,266
(403,383)

$

$

4,170,883

Page 4

$

$ 10,499,177

COMBINED WASTEWATER OPERATING & BMA WASTEWATER FUNDS
Statement of Revenue, Expenditures, and Changes in Fund Balances
25% of Year Lapsed
2026-27 Fiscal Year
Total Budget

YTD Budget

% of

2025-26 Fiscal Year
% Total

YTD Total

Budget

YTD Total

Year

- $ 1,855,435
225

26.5%
0.0%
0.0%
0.2%

$ 1,752,126
225

25.5%
0.0%
N.A.
0.2%

- $ 1,855,660

2.1%

$ 1,752,351

24.2%

832,651 $ 2,367,181 $ 3,199,832
225,497
10,510
236,007
566,707
566,707
-

97.9%
21.7%
N.A.
25.0%
0.0%

$ 3,058,154
199,383
503,818
-

97.5%
20.9%
N.A.
25.0%
N.A.

59.5%

$ 3,761,355

61.6%

YTD Actual

YTD Encum

Revenue:
Wastewater Fees
Investment Income
Debt Proceeds
Miscellaneous

$ 7,002,486 $ 1,750,622 $ 1,855,435 $
125,289
31,322
83,000,000
20,750,000
225
108,000
27,000

Total

$ 90,235,775

Expenditures:
Wastewater Plant
Wastewater Maint
BMA Expenses
Transfers Out
Reserves

$ 3,268,025 $
1,089,018
2,266,825
99,311

Total

$ 6,723,179

$ 22,558,944

$ 1,855,660

817,006 $
272,255
566,706
24,828

$ 1,680,795

$ 1,624,855

Changes in Fund Balance:
Fund Balance 7/1
Net Revenue (Expense)
Ending Fund Balance

$ 6,127,523
230,805
$ 6,358,328

Page 5

$

$ 2,377,691

$ 4,002,546

COMBINED WATER OPERATING & BMA WATER FUNDS
Statement of Revenue, Expenditures, and Changes in Fund Balances
25% of Year Lapsed
2026-27 Fiscal Year
Total Budget

YTD Budget

YTD Actual

YTD Encum

% of

2025-26 Fiscal Year
% Total

YTD Total

Budget

YTD Total

Year

Revenue:
Water Fees
Investment Income
Debt Proceeds
Miscellaneous

$ 13,179,800 $ 3,294,950 $ 3,930,535 $
98,995
24,749
8,000,000
2,000,000
543

- $ 3,930,535
543

29.8%
0.0%
0.0%
N.A.

$ 2,917,608
-

27.8%
0.0%
N.A.
0.0%

Total

$ 21,278,795

-

$ 3,931,078

18.5%

$ 2,917,608

27.7%

Expenditures:
Water Plant
Water Administration
Water Distribution
BMA Expenses
Transfers Out
Reserves

$ 4,573,562 $ 1,143,391 $ 1,180,878 $
455,002
113,751
94,036
2,499,548
624,887
496,375
11,531,860
2,882,965
177,225
3,561,493
890,373
890,383
253,961
63,490
-

45,454 $ 1,226,332
34,019
128,055
52,287
548,662
177,225
890,383
-

26.8%
28.1%
22.0%
1.5%
25.0%
0.0%

$ 1,055,446
141,222
572,067
178,769
796,061
-

26.6%
29.8%
25.6%
6.1%
25.0%
N.A.

Total

$ 22,875,426

131,760

$ 2,970,657

13.0%

$ 2,743,565

21.5%

$ 5,319,699

$ 5,718,857

$ 3,931,078

$ 2,838,897

Changes in Fund Balance:
Fund Balance 7/1
Net Revenue (Expense)
Ending Fund Balance

$ 4,779,477
1,092,181
$ 5,871,658

Page 6

$

$

SANITATION FUND
Statement of Revenue, Expenditures, and Changes in Fund Balances
25% of Year Lapsed
2026-27 Fiscal Year
Total Budget

YTD Budget

YTD Actual

Revenue:
Collection Fees
Investment Income
Miscellaneous
Transfers In

$ 7,079,541 $ 1,769,885 $
6,005
1,501
166,020
45,669
-

Total

$ 7,251,566

Expenditures:
Sanitation
Transfers Out
Reserves

$ 4,086,930 $ 1,021,733 $
3,186,422
796,606
40,688
162,750

Total

$ 7,436,102

$ 1,817,055

$ 1,859,027

$

1,747,239

$

1,194,085

Changes in Fund Balance:
Fund Balance 7/1
Net Revenue (Expense)
Ending Fund Balance

126,332
$

$

950,632 $
796,607
-

$

1,320,417

Page 7

YTD Total

Budget

YTD Total

Year

- $ 1,829,871
43,700
-

25.8%
0.0%
26.3%
N.A.

$ 1,713,837
12,314
-

24.9%
0.0%
25.7%
N.A.

$ 1,873,571

25.8%

$ 1,726,151

24.8%

128,701 $ 1,079,333
796,607
-

26.4%
25.0%
0.0%

$ 1,212,392
716,647
-

31.3%
25.0%
N.A.

128,701

25.2%

$ 1,929,039

28.6%

YTD Encum

1,829,871 $
43,700
1,873,571

% of

2025-26 Fiscal Year
% Total

$

-

$ 1,875,940

ALL OTHER FUNDS
Revenue Budget Report - Budget Basis
25% of Year Lapsed
Budget

Actuals

Special Revenue Funds:
Economic Development Fund
E-911 Fund
Special Library Fund
Special Museum Fund
Municipal Airport Fund
Library Restricted Donation Fund
Restricted Revenue Fund
Golf Course Memorial Fund
CDBG-COVID
ARPA
Justice Assistance Grant Fund
Opioid Settlement Fund
Neighborhood Park Fund
Cemetery Care Fund

2,027,805
1,743,157
85,694
6,674
1,611,655
18,753
1,932
2,635
2,854

505,736
430,991
25,953
5,833
1,736,884
116,737
110,225
269

25%
25%
30%
87%
108%
0%
N/A
0%
N/A
N/A
N/A
N/A
0%
9%

Debt Service Fund

4,438,150

45,446

1%

Capital Project Funds:
Sales Tax Capital Improvement Fund
Park Capital Improvement Fund
Wastewater Capital Improvement Fund
Wastewater Regulatory Capital Fund
City Hall Capital Improvement Fund
Storm Drainage Capital Improvement Fund
Community Development Block Grant Fund
2008B G.O. Bond Fund
2009 G.O. Bond Fund
2010 G.O. Bond Fund
2012 G.O. Bond Fund
2014 G.O. Bond Fund
2014B G.O. Bond Fund
2015 G.O. Bond Fund
2017 G.O. Bond Fund
2018A G.O. Bond Fund
2018B G.O. Bond Fund
2018C G.O. Bond Fund
2019A G.O. Bond Fund
2019B G.O. Bond Fund
2021A G.O. Bond Fund
2022 G.O. Bond Fund
2023 G.O. Bond Fund
2026 G.O. Bond Fund

3,671,840
6,061
25,449
57,072
2,474
-

929,645
4,000
47,880
381
-

25%
N/A
66%
0%
84%
15%
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A

Proprietary Funds:
Adams Golf Course Operating Fund
Sooner Pool Operating Fund
Frontier Pool Operating Fund
Municipal Airport Operating

1,162,714
86,889
98,070
752,476

544,040
21,362
23,934
185,339

47%
25%
24%
25%

Internal Service Funds:
Worker's Compensation Fund
Health Insurance Fund
Auto Collision Insurance Fund
Stabilization Reserve Fund
Capital Improvement Reserve Fund

170,917
6,372,201
75,000
1,268,528
7,042,543

46,053
1,751,179
18,759
317,129
2,457,683

27%
27%
25%
25%
35%

357

-

0%

Mausoleum Trust Fund

Percent of Budget

ALL OTHER FUNDS
Expenditure Budget Report - Budget Basis
25% of Year Lapsed
Budget

Actuals

Special Revenue Funds:
Economic Development Fund
E-911 Fund
Special Library Fund
Special Museum Fund
Municipal Airport Fund
Library Restricted Donation Fund
Restricted Revenue Fund
Golf Course Memorial Fund
CDBG-COVID
ARPA
Justice Assistance Grant Fund
Opioid Settlement Fund
Neighborhood Park Fund
Cemetery Care Fund

4,111,803
1,775,995
216,500
25,600
1,611,655
143,000
405,306
7,217
485,000
221,060
74,897
18,542

1,000,088
399,572
25,646
1,430,062
13,573
110,225
(16,117)
-

24%
22%
12%
0%
89%
0%
3%
0%
23%
N/A
N/A
-7%
0%
0%

Debt Service Fund

4,427,025

-

0%

Capital Project Funds:
Sales Tax Capital Improvement Fund
Park Capital Improvement Fund
Wastewater Capital Improvement Fund
Wastewater Regulatory Capital Fund
City Hall Capital Improvement Fund
Storm Drainage Capital Improvement Fund
Community Development Block Grant Fund
2008B G.O. Bond Fund
2009 G.O. Bond Fund
2010 G.O. Bond Fund
2012 G.O. Bond Fund
2014 G.O. Bond Fund
2014B G.O. Bond Fund
2015 G.O. Bond Fund
2017 G.O. Bond Fund
2018A G.O. Bond Fund
2018B G.O. Bond Fund
2018C G.O. Bond Fund
2019A G.O. Bond Fund
2019B G.O. Bond Fund
2021A G.O. Bond Fund
2022 G.O. Bond Fund
2023 G.O. Bond Fund
2026 G.O. Bond Fund

8,194,664
100,451
243,019
306,006
84,238
31,386
333,953
286,854
706,883
9,758,000

2,815,969
9,218
22,273
9,500
149,553
158,269

34%
N/A
0%
4%
7%
0%
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
0%
N/A
N/A
0%
N/A
3%
21%
2%

Proprietary Funds:
Adams Golf Course Operating Fund
Sooner Pool Operating Fund
Frontier Pool Operating Fund
Municipal Airport Operating

1,568,560
84,898
106,024
894,843

535,423
31,694
32,479
202,957

34%
37%
31%
23%

Internal Service Funds:
Worker's Compensation Fund
Health Insurance Fund
Auto Collision Insurance Fund
Stabilization Reserve Fund
Capital Improvement Reserve Fund

430,000
6,430,094
443,559
17,265,571
14,527,157

59,314
1,817,632
17,391
2,906,524

14%
28%
4%
0%
20%

10,139

-

0%

Mausoleum Trust Fund

Percent of Budget

ALL OTHER FUNDS
Fund Balance Report - Modified Cash Basis
25% of Year Lapsed
Beginning of Year

Change

Current

Special Revenue Funds:
Economic Development Fund
E-911 Fund
Special Library Fund
Special Museum Fund
Municipal Airport Fund
Library Restricted Donation Fund
Restricted Revenue Fund
Golf Course Memorial Fund
CDBG-COVID
ARPA
Justice Assistance Grant Fund
Opioid Settlement Fund
Neighborhood Park Fund
Cemetery Care Fund

1,839,979
54,546
434,969
167,229
1,283,095
339,477
640
14,804
268,568
73,080
15,776

172,373
33,511
6,497
3,216
(34,187)
(103,883)
269

2,012,352
88,057
441,466
170,445
1,283,095
305,290
640
14,804
164,685
73,080
16,045

Debt Service Fund

2,715,345

45,446

2,760,791

Capital Project Funds:
Sales Tax Capital Improvement Fund
Park Capital Improvement Fund
Wastewater Capital Improvement Fund
Wastewater Regulatory Capital Fund
City Hall Capital Improvement Fund
Storm Drainage Capital Improvement Fund
Community Development Block Grant Fund
2008B G.O. Bond Fund
2009 G.O. Bond Fund
2010 G.O. Bond Fund
2012 G.O. Bond Fund
2014 G.O. Bond Fund
2014B G.O. Bond Fund
2015 G.O. Bond Fund
2017 G.O. Bond Fund
2018A G.O. Bond Fund
2018B G.O. Bond Fund
2018C G.O. Bond Fund
2019A G.O. Bond Fund
2019B G.O. Bond Fund
2021A G.O. Bond Fund
2022A G.O. Bond Fund
2023 G.O. Bond Fund
2026 G.O. Bond Fund

4,553,272
143,896
204,805
234,667
76,627
31,386
331,405
228,870
679,580
200,000

(1,175,204)
4,000
(9,218)
(28,960)
381
(77,835)
(279,621)
(53,319)

3,378,068
147,896
195,587
205,707
77,008
31,386
331,405
151,035
399,959
146,681

Proprietary Funds:
Adams Golf Course Operating Fund
Sooner Pool Operating Fund
Frontier Pool Operating Fund
Municipal Airport Operating

399,563
58,184
73,410
131,336

120,474
(20,306)
(14,660)
7,849

520,037
37,878
58,750
139,185

Internal Service Funds:
Worker's Compensation Fund
Health Insurance Fund
Auto Collision Insurance Fund
Stabilization Reserve Fund
Capital Improvement Reserve Fund

241,220
46,905
532,997
15,997,043
23,763,944

1,559
(46,453)
18,759
317,129
165,140

242,779
452
551,756
16,314,172
23,929,084

9,892

-

9,892

Mausoleum Trust Fund

Agenda Item 7.e.i.
___
October 26, 2026
Prepared by Laura Crow,
Interim City Manager

I.

SUBJECT, ATTACHMENTS, AND BACKGROUND
Memo providing the monthly update on the City of Bartlesville’s strategic plan through the City’s
strategic plan dashboard.

II.

STAFF COMMENTS AND ANALYSIS
The City’s strategic plan dashboard provides a centralized, public-facing
view of progress toward the City’s strategic priorities and objectives.
Monthly updates submitted by City departments are reflected on the
dashboard, which provides an overview of plan progress and displays goals
by status, including on track, minor disruption, major disruption, and
completed. Progress can also be viewed by strategic priority and objective.
Council members and the public may access the live dashboard by scanning

the QR code or directly from the City’s website at: https://www.cityofbartlesville.org/next/ The
dashboard provides current updates on strategic plan goals and progress by status and strategic
priority.

III.

BUDGET IMPACT
None.

IV.

RECOMMENDED ACTION
No action is requested at this time. This memo is provided as an informational update regarding
the City’s strategic plan progress.

7.f.i.

Agenda Item 7.g.i.

Agenda Item 7.g.ii.

Agenda Item 7.g.iii.

Agenda Item ___
10/26/2026
Prepared by Steve Roper
Engineering Department

BID REVIEW RECOMMENDATION
I.

SUBJECT, ATTACHMENTS, AND BACKGROUND
A. SUBJECT:

Discuss and take action to award Bid No. 2026-2027-009 for the Sunset Blvd over Butler Creek:
Pedestrian Bridge project. The total budgeted amount for this project is $700,000.00 (see Section II,
C. Budget Amount, for additional budget information).
B. ATTACHMENTS:

Project Plans
Bid Tab
II. PROJECT DESCRIPTION, STAFF COMMENTS AND ANALYSIS, AND BUDGET
AMOUNT.
A. PROJECT DESCRIPTION:
One of the discretionary projects included in the 2020 ½ Cent Sales Tax (CIP) extension is the
Sunset Pathfinder Extension and Pedestrian Bridge. The project consists of construction of a
pedestrian bridge over Butler Creek parallel to Sunset Boulevard with paved tie-ins to the existing
pedestrian path north and south of Butler Creek.
B. COMMENTS:
In addition to advertising in the local newspaper, Dodge Reports, Bid News Construction Reports,
and Southwest Construction News, six (6) bid invitations were mailed to regional contractors and
two (2) contractors submitted a bid.
The bids are as follows:


Paradigm Construction and Engineering, Inc. (Sapulpa, OK)………………….…$982,999.00



Bright Lighting, Inc. (Tulsa, OK)………………………………………………$1,195,369.38

The bids were evaluated for addendums, bid bonds, line item prices, and arithmetic. All bids have
the necessary components, and no arithmetic errors were found.

C. BUDGET AMOUNT:
The original budget for the project was $400,000.00. After receiving a $300,000.00 grant from the
Oklahoma Trails Advisory Board, available funds were $700,00.00. Although exceeding the
original available funding, both bids received were under the Engineer’s Estimate, and additional
funding has been secured through 2026A General Obligation Bond funds that can fund the
remainder of the project.

III. RECOMMENDED ACTION
Paradigm Construction and Engineering, Inc. is a northeast Oklahoma contractor who has a
multitude of experience with this type of project. They have a long history of successfully
completing projects with the Oklahoma Department of Transportation. Staff recommends awarding
the bid to Paradigm Construction and Engineering, Inc. in the amount of $982,999.00.

Council Member or Staff Member

Date

9.

Agenda Item #___
10.
10/23/2026
Prepared by Micah Siemers
Engineering Department

BID REVIEW RECOMMENDATION
I.

SUBJECT, ATTACHMENTS, AND BACKGROUND
A. SUBJECT:

Discuss and take action to award Bid No. 2026-2027-011 for the Douglass Park Shelter Project.
B. ATTACHMENTS:

Bid Tabulation
II. PROJECT DESCRIPTION, STAFF COMMENTS AND ANALYSIS, AND BUDGET
AMOUNT.
A. PROJECT DESCRIPTION:

This project is a priority project included in the 2022 issuance of the voter-approved 2020
General Obligation Bond (GO Bond). The project consists of constructing a 35’x35’ open-sided
steel shelter at Douglass Park. The scope of work includes site preparation, removal of existing
pea gravel from part of the existing playground area, concrete slab for the shelter, minor
electrical work and the construction of the actual structure. The project will be located in the
older playground area just south of the new playground equipment that was installed a few years
ago. City staff will remove an existing older swing set and slide to provide room for the shelter.
The existing climbing apparatus will remain. All items of work were included in the Base Bid
with no Bid Alternates.
B. COMMENTS:

In addition to advertising in the local newspaper, Dodge Reports, E-Plan Bidding, and Southwest
Construction News, fifteen (15) contractors obtained copies of the bid documents. Six (6)
contractors submitted a bid. The base bids were as follows:
Petre Construction (Tulsa, OK)
Rosten Construction (Beggs, OK)
Building Services (Okmulgee, OK)
Voy Construction (Tulsa, OK)
Higgins Construction (Bartlesville, OK)
Site Solutions (Vinita, OK)

$153,044.00
$172,669.00
$194,300.00
$200,719.62
$223,065.65
$3,528,828.00

The bids were evaluated for addendums, bid bonds, line-item prices, and arithmetic. Each bid
had all of the necessary components. Two (2) bids had minor mathematical errors that did not

change their order. One (1) bid had a major error that moved them from the apparent second low
bid to the highest bid. None of the errors changed the low bid.
C. BUDGET AMOUNT:

The budget for this project is $100,000. The original budget was $80,000, but with some recent
pricing information the budget was increased to $100,000 as part of the council-approved FY
26-27 capital budget. The Arvest Foundation has also graciously provided $15,000 for this
project to assist with the electrical work and is presenting that donation at the same November
2nd Council meeting. Therefore, the total budget for this project is $115,000. The low bid by
Petre Construction of $153,044.00 is $38,044.00 over budget. Staff has identified sufficient
unallocated funding in the 2023 GO Bond Fund along with savings on the Sunset Pedestrian
Bridge project sufficient to cover the additional cost.
III. RECOMMENDED ACTION
Petre Construction is a Tulsa-based general contractor who delivers commercial, municipal, and
industrial construction across Oklahoma and surrounding areas. While the City of Bartlesville
has not prevously contracted with Petre Construction, they have done work with the City of
Owasso, Tulsa County, and the City of Tulsa. They have provided information confirming they
have the bonding capacity and technical expertise to complete this project.
Staff recommends awarding the base bid to Petre Construction in the amount of $153,044.00.

Council Member

Date

Page 1

Engineer's Estimate

PETRE CONSTRUCTION

Bid Tab Douglass Park Shelter

SITE SOLUTIONS

ROSTEN CONSRUCTION

BUILDING SERVICES

VOY CONSTRUCTION

Douglass Park Shelter
PAY
ITEM
1
2
3
4
5
6
7
8

ESTIMATED
QUANTITY
1
1
1
1
300
57
300
1

UNIT
LS
LS
LS
LS
SF
LF
SY
EA

DESCRIPTION OF PAY ITEM
35'x35' Hip Roof Steel Shelter
Shelter Installation
Remove Pea Gravel and Underdrains
Electrical & Lighting
4" Sidewalk
12"x15" Concrete Border
Sod
Engineer's Allowance
TOTAL

UNIT PRICE
$
$
$
$
$
$
$
$

65,000.00
20,000.00
10,000.00
10,000.00
10.00
25.00
5.00
5,000.00

TOTAL BID
$
$
$
$
$
$
$
$

65,000.00
20,000.00
10,000.00
10,000.00
3,000.00
1,425.00
1,500.00
5,000.00

$

115,925.00

UNIT PRICE
$
$
$
$
$
$
$
$

55,000.00
64,000.00
9,500.00
6,650.00
10.00
42.00
25.00
5,000.00

TOTAL BID
$
$
$
$
$
$
$
$

55,000.00
64,000.00
9,500.00
6,650.00
3,000.00
2,394.00
7,500.00
5,000.00

$

153,044.00

UNIT PRICE
$ 111,150.00
$ 24,305.00
$ 5,835.00
$ 6,950.00
$ 2,001.00
$ 1,584.00
$ 8,950.00
$ 5,000.00

TOTAL BID
$
$
$
$
$
$
$
$

111,150.00
24,305.00
5,835.00
6,950.00
600,300.00
90,288.00
2,685,000.00
5,000.00

$

3,528,828.00

UNIT PRICE
$ 74,926.00
$ 51,540.00
$ 19,500.00
$ 7,468.00
$
11.22
$
48.00
$
27.11
$ 5,000.00

TOTAL BID
$
$
$
$
$
$
$
$

74,926.00
51,540.00
19,500.00
7,468.00
3,366.00
2,736.00
8,133.00
5,000.00

$

172,669.00

UNIT PRICE
$
$
$
$
$
$
$
$

114,169.00
52,765.00
2,384.00
9,170.00
9.14
34.00
20.44
5,000.00

TOTAL BID
$
$
$
$
$
$
$
$

114,169.00
52,765.00
2,384.00
9,170.00
2,742.00
1,938.00
6,132.00
5,000.00

$

194,300.00

UNIT PRICE
$
$
$
$
$
$
$
$

79,865.49
83,123.92
13,015.89
9,026.07
15.95
64.25
7.47
5,000.00

TOTAL BID
$
$
$
$
$
$
$
$

79,865.49
83,123.92
13,015.89
9,026.07
4,785.00
3,662.25
2,241.00
5,000.00

$

200,719.62

HIGGINS CONSTRUCTION
MANAGEMENT
UNIT PRICE
$ 72,988.00
$ 99,091.00
$ 3,666.00
$ 9,049.00
$
33.20
$
257.45
$
28.79
$ 5,000.00

TOTAL BID
$
$
$
$
$
$
$
$

72,988.00
99,091.00
3,666.00
9,049.00
9,960.00
14,674.65
8,637.00
5,000.00

$

223,065.65

BAR IS ONE INCH ON OFFICIAL DRAWINGS. 0

1"

IF NOT ONE INCH, ADJUST SCALE ACCORDINGLY.

SITE PLAN & DEMOLITION NOTES
1.

LOCATIONS OF UTILITIES ARE TO BE SITE VERIFIED. CONTRACTOR SHALL VERIFY THE EXACT LOCATIONS AND
DEPTHS OF ALL UTILITIES PRIOR TO CONSTRUCTION. ALL EXISING UTILITIES ARE TO REMAIN AND SHALL BE
PROTECTED DURING CONSTRUCTION.

2.

CONTRACTOR SHALL CALL OKLAHOMA'S ONE-CALL SYSTEM AND LOCATE ALL UNDERGROUND LINES AND STRUCTURES
AS REQUIRED PRIOR TO COMMENCING ANY WORK. CONTRACTOR SHALL BE RESPONSIBLE FOR ANY DAMAGE TO
UNDERGROUND LINES OR STRUCTURES.

3.

ALL EXISTING TREES, BENCHES, TRASH CANS, TABLES, OR ANY OTHER EXISTING PARK AMENITIES SHALL REMAIN IN
PLACE AND SHALL BE PROTECTED DURING CONSTRUCTION UNLESS DIRECTED OTHERWISE.

4.

ANY AREAS DISTURBED DURING CONSTRUCTION THAT ARE NOT COVERED WITH PAVEMENT, WALKWAYS, BUILDING,
SOD, PLANTING BED OR TREE MULCH: SHALL BE FINISH GRADED AS REQUIRED, TOP SOILED 2" DEEP AND COVERED
WITH BLENDED SEED WITH STRAW COVER. CONTRACTOR IS RESPONSIBLE FOR FURNISHING ALL MATERIALS, TOOLS,
EQUIPMENT, LABOR, AND REQUIRED INITIAL WATERING FOR ALL PLANTED AREAS. INSTALL ALL SOD ON MINIMUM
OF 2" GRADED TOP SOIL. WATER AS REQUIRED FOR ROOT START.

5.

ALL EXISTING MATERIAL UNDER PAVILION SLAB/FOOTINGS/FOUNDATIONS TO BE EXCAVATED AND REMOVED (TO A
CITY DESIGNATED LOCATION). REMOVE MATERIAL TO A GENERAL DEPTH OF 1' BELOW EXISTING GRADE AND 4'
DEPTH AT ALL COLUMN FOUNDATION LOCATIONS. REMOVE EXISTING MATERIAL TO 3' BEYOND THE
SLAB/FOUNDATION PERIMETERS. IF ANY UNUSUAL OR QUESTIONABLE SITE SUBSURFACE CONDITIONS ARE
ENCOUNTERED DURING EXCAVATION, BACKFILLING, OR CONSTRUCTION, NOTIFY THE OWNER FOR REVIEW AND
EVALUATION.

6.

ALL FILL AREAS TO BE FILLED, COMPACTED AND PREPARED IN 8" LIFTS WITH ADDED MOISTURE AS REQUIRED, TO A
MINIMUM COMPACTION OF 95% STANDARD PROCTOR DENSITY. ALL FILL MATERIAL TO BE TESTED AND APPROVED
(BY THE CITY OR THEIR REPRESENTATIVE) AND PLACED UNDER THE SUPERVISION OF AN APPROVED GEO-TECH
ENGINEER.

7.

GRADE SITE TO DRAIN AWAY FROM PAVILION SLAB AND TIE TO EXISTING PERIMETER SIDEWALK

2
EXISTING PLAYGROUND EQUIPMENT
(REMOVED BY OTHERS)

EXISTING
PLAYGROUND
EXISTING TRASH CAN
EXISTING BENCH

EXISTING BENCHES

EXISTING TABLE

EXISTING CONCRETE PLAYGROUND
BORDER (TO REMAIN)

FINISHED FLOOR OF PAVILION
SLAB SHALL BE 6" HIGHER THAN
THIS POINT

EXISTING TREE

NEW SIDEWALK FROM EXISTING
SIDEWALK TO PAVILION FINISHED FLOOR

EXISTING PLAYGROUND EQUIPMENT
(TO REMAIN)
EXISTING GRAVEL TO REMAIN

NEW PAVILION SITE

NEW 35X35 PAVILION TO BE INSTALLED
PER MANUFACTURER'S SPECIFICATIONS

10'

6'

NEW CONCRETE SLAB
TO BE POURED 2' BEYOND
PAVILION ROOF LINE

EXISTING TRASH CAN
(TO REMAIN)
CONNECT POWER TO
NEW CITY-INSTALLED
PANEL MOUNTED TO
LIGHT POLE

EXISTING LIGHT POLE

EXISTING BENCH
EXISTING TREE
EXISTING PLAYGROUND EQUIPMENT
(TO REMAIN)

EXISTING CONCRETE PLAYGROUND
BORDER (TO REMAIN)

EXISTING WATER
FOUNTAIN

EXISTING TRASH CAN

INSTALL 57 LF 12' WIDE, 15" DEEP
CONCRETE BORDER. TOP SHALL
BE FLUSH WITH FINISHED GRADE

EXISTING TREE
EXISTING CONCRETE SIDEWALK
(TO REMAIN - TYP. AROUND SITE)

EXISTING BENCH

GRAVEL FILL TO BE REMOVED AND REPLACED WITH
COMPACTED TOPSOIL TO MATCH EXISTING ELEVATIONS

PAVILION ROOF LINE

2

PROPOSED ELECTRIC
SERVICE TO SHELTER

24'-8"

Drawing Name: G:\PROJECTS\2022057_Douglass Park Shelter and Playground Canopy\SHELTER PROJECT\CAD\2022057_Douglass Park Shelter.dwg Layout Name: C-3 Demo n Siteplan Plotted By: WMSIEMERS Plotted on: 10/19/2026 11:47:14 AM

EXISTING PARKING LOT

6'

SOLID SLAB SOD TO BE
INSTALLED AROUND NEW
PAVILION AREAS AS SHOWN

A
ENGINEERING
SERVICES

NEW SIDEWALK FROM EXISTING
SIDEWALK TO NEW PAVILION FINISHED FLOOR

EXISTING OVERALL SITE LAYOUT
AND DEMOLITION

-20

0

1" = 20'

#

DATE

2.

.
10/19/26

20

40
-10

SCALE IN FEET

DESCRIPTION
.
UPDATED
ELECTRICAL INFORMATION AND NOTES

BY
.
WMS

WMS
WMS
WMS

B

BID SET
DOUGLASS PARK
SHELTER

ENLARGED SITE PLAN

10

20

SCALE IN FEET

1" = 10'

DEMOLITION &
SITE PLAN

0

WMS

10/2/2026

C-3

Agenda Item ___
11.
October 13, 2026
Prepared by Lisa Beeman,
Grant Coordinator

I.

SUBJECT, ATTACHMENTS, AND BACKGROUND
Discuss and take possible action to accept a donation from Arvest Foundation in the
amount of $15,000 and approve a Resolution amending the Budget for the City of
Bartlesville, Oklahoma for Fiscal Year 2026-2027 appropriating unanticipated revenue
in the CIP Sales Tax Fund of the Park Department.
Attachments: Resolution

II.

STAFF COMMENTS AND ANALYSIS
Arvest Foundation has generously made a $15,000 donation to the City of Bartlesville to
be used for upgrades to the construction of a new 35’ x 35’ shelter in Douglass Park,
specifically for the installation of electrical and lighting to the shelter. Representatives
from Arvest Foundation will be present at the November 2 Council meeting to present
this donation.
Bids for the construction of the Douglass Park shelter will be received by the Bartlesville
City Council on Monday, November 2, 2026 and tentatively awarded at that same
meeting.
The attached resolution accepts the donation from Arvest Foundation and authorizes a
budget amendment to the CIP Sales Tax Fund (449) of the Park Department (431).

III.

BUDGET IMPACT
There is no impact to the current budget.

IV.

RECOMMENDED ACTION
Staff recommends approval of the resolution as presented.

RESOLUTION ___________
A RESOLUTION ACCEPTING A DONATION FROM ARVEST FOUNDATION IN THE
AMOUNT OF $15,000, AMENDING THE BUDGET OF THE CITY OF BARTLESVILLE,
OKLAHOMA FOR FISCAL YEAR 2026-2027, AND APPROPRIATING UNANTICIPATED
REVENUE IN THE CIP SALES TAX FUND OF THE PARK DEPARTMENT.

WHEREAS, the City of Bartlesville has been awarded a donation from Arvest Foundation in the amount
of $15,000;
WHEREAS, these funds are not included in the FY 2026-2027 budget; and
WHEREAS, the City of Bartlesville needs to appropriate these revenues prior to their expenditure.
NOW, THERFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
BARTLESVILLE, OKLAHOMA that:
1. The City Council of the City of Bartlesville hereby accepts the donation from Arvest
Foundation to be used to make electrical and lighting upgrades to the new Douglass Park
shelter.
2. The CIP Sales Tax Fund (449) of the Park Department (431) shall be increased as follows:
Other Improvements (55930)

$

15,000.00

APPROVED BY THE CITY COUNCIL AND SIGNED BY THE MAYOR OF THE CITY OF
BARTLESVILLE THIS 2ND DAY OF NOVEMBER, 2026.

James S. Curd, Jr., Mayor
Attest:

City Clerk

Agenda Item 12.

15.

Agenda Item 16.

Oath of Office
State of Oklahoma
County of Washington

)
) ss.
)

I, ___________________________, do solemnly swear (or affirm) that I will
support, obey, and defend the Constitution of the United States, and the
Constitution of the State of Oklahoma, and will discharge the duties of my
office with fidelity; that I have not paid, or contributed, either directly, or
indirectly, any money or other valuable thing, to procure my nomination or
election (or appointment), except for necessary and proper expenses expressly
authorized by law; that I have not, knowingly, violated any election law of the
State or procured it to be done by others in my behalf; that I will not knowingly
receive, directly or indirectly, any money or other valuable thing, for the
performance or non-performance of any act or duty pertaining to my office,
other than the compensation allowed by law, and I further swear (or affirm) that
I will not receive, use or travel upon any free pass or on free transportation
during my term of office.
_______________________________
Principal
Subscribed and sworn to before me this ___ day of ________________ 20 ____
________________________________
Notary Public
Certificate No. _______________________________
My commission expires: _______________________