On the agenda: Bartlesville 9/8/26 Minutes — ALPR (Sep 8)

MINUTES OF THE

—J;) city of REGULAR MEETING OF THE
= L} ba rtl e SVi | le BARTLESVILLE CITY COUNCIL
A SREASS ERS eae Tuesday, September 8, 2026
5:30 p.m.
City Hall, Council Chambers
401 S. Johnstone Avenue James S. Curd, Jr., Mayor
Bartlesville, OK 74003 918-338-4282

MINUTES
(The Notice of Meeting was posted December 12, 2025 and
the Agenda was posted September 1, 2026 at 5:15 p.m.)

City Council in attendance was Vice Mayor Trevor Dorsey, and Councilmembers Tim Sherrick,
Larry East and Aaron Kirkpatrick. Mayor James S. Curd, Jr. was absent.

City staff in attendance was Laura Sanders, Interim City Manager; Jess Kane, City Attorney; Jason
Muninger, CFO/City Clerk; Micah Siemers, Director of Engineering; Terry Lauritsen, Director of
Water Utilities; Larry Curtis, Director of Community Development; Kiley Roberson, Library
Director; Rachel Showler, Director of Human Resources; Robin Betts, Manager of Human
Resources; Police Chief Andrew Ward; Deputy Police Chief Troy Newell; Police Captain Danie!
Elkins; Fire Chief H.C. Call; Deputy Fire Chief Barry Campbell; Matt McCollough, IT Director; Alicia
Shelton, Accounting & Finance Supervisor; Candice Pullins, Assistant City Clerk; Whitney
Mosley, Deputy Court Clerk; Steve Roper, Project Engineer; Officer Castaneda, Security and
Elaine Banes, Executive Assistant.

1. The business meeting of the Bartlesville City Council was called to order by Vice Mayor
Dorsey at 5:30 p.m.

2. Roll Call was conducted and a quorum established.

3. The Invocation was provided by Dr. Rod Macllvane, Pastor, Grace Community Church.

4, Public Comments on Agenda Items.

Angela Veley — Agenda Item 7.c.i. - Ms. Veley inquired as to how a resolution can be approved
amending a fiscal year fund be amended on a year that has already closed and what legal
authority authorizes the amendment. She also inquired about the difference between the General
Fund June 30, 2026 ending balance and the July 1 beginning balance and requesting a written
reconciliation. She ended inquiring about the status of Councilmember Sherrick’s request for an
internal investigation, and when would that request be placed on an agenda.

Jason Jones — Agenda Item 7.c. — Mr. Jones inquired as to what happened to Councilmember
Sherrick’s request for an internal investigation and forensic audit concerning city matters. _

Russell Zora — Agenda Item 9. — Mr. Zora spoke in support of the proposal with Cherokee Area
Council providing recycling options for the City. He asked the Cherokee Area Council to include
metal/tin cans to the list of materials accepted. He also suggested that the City team up with the
Bartlesville Public School System to promote recycling with student-aged population so that
stewardship efforts are sustained throughout generations. He closed recommending cancelation
of the Flock ALPR contract and to use that money toward the recycling program.

Josh Lock — Agenda Items 7.a. and 10. — Mr. Lock provided comments about the resignation and
severance of the former City Manager pointing out specific language in his contract that he feels
is in conflict with actions taken during the resignation. He also commented that he did not agree

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with going forward with hiring a new city manager prior to the seating of the next City Council later
in the year.

Chelsea Wagoner — Agenda Item 10. —- Ms. Wagoner made inquiries regarding the former city
manager's resignation, severance, and encouraged transparency.

City Council Announcements and Proclamations.

« Constitution Week September 17-23, 2026 presented by Mr. Kirkpatrick.
e Oklahoma Baptist Disaster Relief Month September 2026 presented by Mr. East.
e Mayoral Letter of Appreciation to United Golf LLC presented by Vice Mayor Dorsey.

Authorities, Boards, Commissions and Committees

e Two openings on the Bartlesville History Museum Trust Authority
« One opening on the Bartlesville Library Board

« Two openings on the Bartlesville Library Trust Authority

« Two openings on the White Rose Cemetery Board

Vice Mayor Dorsey read the openings and encouraged citizens to volunteer. Applications can
be found on the City website and in the City Manager's office.

Consent Docket

a. Approval of Minutes
i. The Regular Meeting Minutes of August 3, 2026.
ii. The Special Meeting Minutes of August 12, 2026.
iii. The Special Meeting Minutes of August 28, 2026.

b. Approval of Appointments, Reappointments and Ratification of Appointments

i. Reappointment of Mr. Mark Cough to an additional three-year term on the
Bartlesville Library Trust Authority at the recommendation of Councilmember East.

ii. Reappointment of Mr. Amos Radlinger and Mr. Jonathan McCormick to additional
three-year terms on the Board of Adjustment at the recommendation of Mayor
Curd.

iii. Appointment of Mr. Bruce Kinkade to a three-year term on the City Planning
Commission at the recommendation of Councilmember Kirkpatrick.

iv. Reappointment of Ms. Jennifer Galvin to an additional three-year term on the Park
Board at the recommendation of Mayor Curd.

c Approval of Resolutions

i. Amending the Budget of the City of Bartlesville for Fiscal Year 2025-2026
appropriating unbudgeted revenue for the Health Insurance Fund.

ii, Amending the Budget of the City of Bartlesville for Fiscal Year 2026-2027
appropriating donation funds for the Boots Hollow Golf Course Fund.

iii. Acceptance of a FAA grant AIG 3-40-0007-020-2026 and AIP 3-40-0007-21-2026
for “Construct 3 75’ x 75” Box Hangars” in the amount of $849,286.00 and

- $526,632.00, respectively, and authorize the-Mayor to execute the- grant

documents upon receipt from FAA.

iv. Amending the Budget of the City of Bartlesville for Fiscal Year 2026-2027
appropriating grant funds from the Oklahoma Department of Aerospace and
Aeronautics (ODAA) and the FAA for the Bartlesville Municipal Airport.

d. Approval and Ratification of Agreements, Change Orders, Contracts, Easement
Requests, Engagement Letters, Grant Applications and Agreements, Leases,
Memorandum of Understanding (MOU), Proposals, and Statement of Work.

i. Renewal of the P66 Branded Aviation Dealer Agreement to supply/support retail
and contract fuel and mobile refueler(s) for fuel delivery to aircraft; and approve

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the addendum to the Branded Aviation Dealer Agreement to reimburse the City up
to $40,000 for fuel filter upgrades to the existing filtration system.

ii. Airport Hangar Lease Agreement with Kevin Roll for North Hangar 1 and the
Bartlesville Municipal Airport in the amount of $205.40 monthly.

iii. Airport Hangar Lease Agreement in PAS Hangar 2 with David Day and the
Bartlesville Municipal Airport in the amount of $154.05 monthly.

iv. Airport Hangar Lease Agreement in PAS Hangar 2, 2 space with David Day and
the Bartlesville Municipal Airport in the amount of $154.05 monthly.

v. Citizenship and Civic Engagement Grant Contract between the Oklahoma
Department of Libraries and the City of Bartlesville/Bartlesville Public Library to
fund the salary of the Literacy Instructor position.

vi. Contract with B-Town Construction for a concrete panel rehabilitation of Kenwood
Road between Willowood Drive and Sandstone Drive.
vii. Quote with Tyler Technologies for New World Public Safety Server Migration to

ensure continued reliability, security, and efficiency of critical public safety
operations, in the amount of $75,000.

viii. | Task Order No. 9 to the Master Services Agreement with Parkhill, Smith and
Cooper for airport consulting services, expense covered by the BDA through ARPA
and PREP grants.

ix. Task Order No. 10 to the Master Services Agreement with Parkhill, Smith and
cooper for airport consulting services, 95% reimbursable by the FAA and ODAA
and 5% ($9,300) funded by the City.

x. Change Order No. 5 from Koehn Construction Services for the Construct Box
Hangar — Bartlesville Municipal Airport Project, for an overall increase in the
contract amount of $35,006.64.

xi. Drainage Improvement Construction Agreement with Shadow Lake Village to
construct drainage improvements in the northeast corner of Shadow Lake Village,
with funds currently budgeted for “Drainage Materials”, in the approximate amount
of $8,000.

xii. Letter of Agreement with Holloway, Updike and Bellen, Inc. for engineering design
of the Bartlesville Street Rehabilitation, Cherokee Avenue & Michigan Street
Project, in the amount of $100,000.

xiii. | Contract between the City of Bartlesville and Okie Safety Consulting for the
purpose of performing permitting, new and existing building plan
reviews/inspections, sprinkler suppression system plan reviews, fire alarm plan
reviews, mechanical, electrical, plumbing reviews, CO2 system reviews, hood
suppression system plan reviews, residential reviews and inspections, and
annually required reviews and inspections on an as needed basis, with various
fees per service.

xiv. | Agreement with State of Oklahoma Statewide Bid Contract SWO55M good through
12/31/2027 for the purchase of one 2027 Ford F-350 from Bill Knight Ford, in the
amount of $52,890.53.

xv. Equipment lease between the City of Bartlesville and the City of Collinsville,
Oklahoma, to lease the 2000 model E-One aerial truck that is currently out of
service and in storage, with any costs associated for testing, maintenance, and
upkeep at the expense of the City of Collinsville during the terms of the lease.

xvi. Change Order No. 4 from KSL Dirtworks, LLC for the Utilities and Access Road —
Bartlesville Municipal Airport Project, expense covered by the BDA through ARPA
and PREP grants.

xvii. Approval of a grant from the Oklahoma Department of Aerospace and Aeronautics
(ODAA) for “Construct 3 75’x75’ Box Hangars”, and authorize the Mayor to sign
the grant application and agreement, in the amount of $1,000,668.00.

Receipt of Financials
i. Interim Financials for the twelve months ending June 30, 2026
ii. Interim Financials for one month ending July 31, 2026

f. Receipt of Bartlesville NEXT Progress Report
i. Bartlesville NEXT Progress Report July 2026

g- Receipt of ALPR (Flock Cameras) Report
i. ALPR Report for September 2026

h. Receipt of Bids
i. Bid No. 2026-2027-007 for Construct 3 75’ x 75’ Box Hangars

Vice Mayor Dorsey provided the consent docket on a PowerPoint slide visible to the audience,
and referred citizens to the agenda where every item was listed. He asked the Council if there
were any items to be pulled for discussion. Mr. East removed Items 7.c.i., 7.c.iii., and 7.d.i. Mr.
Sherrick pulled Item 7.d.xiii.

Mr. Kirkpatrick moved to approve the Consent Docket with the exception of Agenda Items 7.c.i,
7.c.iii., 7.d.i, and 7.d.xiii, seconded by Mr. East.

Voting Aye: Mr. East, Mr. Sherrick, Mr. Kirkpatrick, Vice Mayor Dorsey
Voting Nay: None
Motion: Passed

Agenda Item 7.c.i. | Amending the Budget of the City of Bartlesville for Fiscal Year 2025-2026
appropriating unbudgeted revenue for the Health Insurance Fund.

Mr. East asked Mr. Muninger to explain how reappropriating funds work on
a budget year that has closed. Mr. Muninger explained that internal service
funds differ from operating funds and that the $1.185 million amendment is
a net-zero transaction tied to stop-loss insurance reimbursements and
transfers to cover variable insurance claims.

Agenda Item 7.c.iii. Acceptance of a FAA grant AIG 3-40-0007-020-2026 and AIP 3-40-0007-
21-2026 for “Construct 3 75’ x 75” Box Hangars” in the amount of
$849,286.00 and $526,632.00, respectively, and authorize the Mayor to
execute the grant documents upon receipt from FAA.

Mr. East ask Mr. Siemers to explain the budget impact for this item. Mr.
Siemers explained that the City's share of the project cost is reduced to
approximately 5% because an ODAA (State) grant covers 40% of the total
cost, supplementing the FAA's 90% coverage of eligible costs and helping
to cover the City's 10% sponsor match. The city’s effective responsibility is
about 5% due to the combined funding structure.

Agenda Item 7.d.i. | Renewal of the P66 Branded Aviation Dealer Agreement to supply/support
retail and contract fuel and mobile refueler(s) for fuel delivery to aircraft;
and approve the addendum to the Branded Aviation Dealer Agreement to
reimburse the City up to $40,000 for fuel filter upgrades to the existing
filtration system.

Mr. East inquired of Mr. Richardson the approximate cost of the upgrades.
Mr. Richardson explained that Phillips 66 will reimburse up to $40,000 for
AvGas filtration system upgrades. The filter vessel upgrade is estimated at
around $20,000, but installation costs are unknown and could exceed the
reimbursement amount. The upgrades may cost more than the
reimbursement, but the City has some capital budget for the work. A brief
discussion was held regarding filters and how often they need to be
changed.

Agenda Item 7.d.xiii. Contract between the City of Bartlesville and Okie Safety Consulting for the
purpose of performing permitting, new and existing building plan
reviews/inspections, sprinkler suppression system plan reviews, fire alarm
plan reviews, mechanical, electrical, plumbing reviews, CO2 system
reviews, hood suppression system plan reviews, residential reviews and
inspections, and annually required reviews and inspections on an as
needed basis, with various fees per service.

Mr. Sherrick asked Fire Chief Call to review the item. Chief Call reported
that there are times when additional assistance is needed, or if someone
should disagree with the result of an inspection, a third party is available to
teview for a second opinion. He added that the contract is used only on an
as-needed basis. A date discrepancy in the contract was noted for
correction. The contract will be amended with the correct dates and will
proceed as an as-needed arrangement.

Mr. East moved to approve Agenda Items 7.c.i., 7.c.iii., 7.d.i, and 7.d.xiii. with the correction to
Agenda Item 7.d.xiii. Okie Consulting Services Contract’s starting date, seconded by Mr. Sherrick.

Voting Aye: Mr. Sherrick, Mr. Kirkpatrick, Mr. East, Vice Mayor Dorsey
Voting Nay: Non
Motion: Passed

Discuss and take possible action to award Bid No. 2026-2027-007 for Construct 3 75’ x 75’
Box Hangars at the Bartlesville Municipal Airport; AIG 3-40-0007-020-2026, AIP 3-40-0007-
021-2026, ODAA BVO-27-FS. Presented by Councilmember Kirkpatrick.

Mr. Kirkpatrick provided the bid report and recommendation, with Mr. Siemers providing additional
information about the project.

Mr. Kirkpatrick moved to award Bid No. 2026-2027-007 for Construct 3 75’ x 75’ Box Hangars at
the Bartlesville Municipal Airport; AIG 3-40-0007-020-2026, AIP 3-40-0007-021-2026, ODAA
BVO-27-FS to Koehn Construction Services in the amount of $2,061,867.77 subject to receipt of
the FAA and ODAA grants, seconded by Mr. Sherrick.

Voting Aye: Mr. Kirkpatrick, Mr. East, Mr. Sherrick, Vice Mayor Dorsey
Voting Nay: Passed
Motion: Passed

Discuss and take possible action on a Recycling Agreement with the Cherokee Area
Council #469, Boy Scouts of America. Presented by Laura Sanders, Interim City Manager
and Philip Wright, Cherokee Area Council Executive.

Ms. Sanders reported the Cherokee Area Council #469 Boy Scouts contacted the City with a
proposal to take on the day-to-day responsibility for a recycling program. They will operate a
central recycling collection site with satellite locations as needed. They will collect and transport
recyclable materials, maintain a clean and safe collection operation, and the recycling will include
commonly used plastics, aluminum, cardboard, and glass. The City's role, or primary
responsibility to support the program, would be providing the Scouts $20,000 annually from the
City’s Sanitation budget. Additionally, the City will provide improvements to the drive and parking
area and the central collection site, reasonable alley improvements, signage, promotional support
through the City communication channels, and assistance applying for grants when appropriate.
She added her personal thanks to the Cherokee Area Council for reaching out, stepping up, and
for wanting to take this on.

Mr. Sanders then introduced Chris Cook, Cherokee Area Council #469 Board member, and Joe
Beffer, Cherokee Area Council President. Mr. Cook provided a PowerPoint presentation covering
how they will manage day-to-day operations, operate collection sites, and transport materials.
The partnership with the City enables the Boy Scouts to apply for government grants which assist
in paying for costs of the program in addition to what the City supplies. They are also in a capital
campaign for a new drive-through recycling center as well. Councilmember Kirkpatrick suggested
that Mr. Cook should reach out to the BRTA to investigate potential TIF district benefits for their
property purchases. He thanked Mr. Cook, the Council, and the Scouts for assisting the
community with this service.

Mr. Kirkpatrick moved to approve the Recycling Agreement with the Cherokee Area Council #469,
Boy Scouts of America as presented, seconded by Mr. East.

Voting Aye: Mr. East, Mr. Sherrick, Mr. Kirkpatrick, Vice Mayor Dorsey
Voting Nay: None
Motion: Passed
10. New Business.
There was no new business to report.

11. City Manager and Staff Reports.

Ms. Sanders introduced and welcomed the new City of Bartlesville Human Resources Director,
Rachel Showler.

12. City Council Comments and Inquiries.
There were no comments and inquiries.

13. | There being no further business to address, Vice Mayor Dorsey adjourned the meeting at

6:23 p.m. ae
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