On the agenda: Olivette meeting — Flock Camera (Aug 19)

AGENDA
City of Olivette
PARKS & RECREATION COMMISSION
AUGUST 19, 2026| 7:00 PM
Five Oaks on Warson 1200 N Warson Rd Olivete MO 63132

In person meeting with online option
Zoom Link https://us02web.zoom.us/j/89249629544

1. Call To Order
Roll call to establish quorum.
2. Written Communications
Written communications to the Parks and Recreation Commission received since the last
regular meeting.
3. Hearing From Citizens
Public comment on items not on the agenda. Three (3) minutes per person
4. Introductions
a.
b.

New Parks and Recreation Commissioners
New Recreation Coordinator

5. Minutes
Recommendation to approve the July 15, 2026 regular meeting minutes.

Documents:
JULY 2026 PARC MINUTES.PDF
6. Commissioner Training
a.

City of Olivette Council and Commission Overview

b.

City Council Rules of Procedure

c.

Parks & Recreation Commission Specific Training

d.

State of Missouri Open Meeting Requirements "Sunshine Law"

e.

MCMA Code of Ethics

f.

OPRD MIssion

g.

City Council 2026 Values and Goals

Documents:
COUNCIL AND COMMISSION OVERVIEW.PDF
PARC SPECIFIC TRAINING.PDF
MO SUNSHINE LAW HANDOUT.PDF
CITY COUNCIL RULES OF PROCEDURE.PDF
CODE OF ETHICS.PDF

Documents:
COUNCIL AND COMMISSION OVERVIEW.PDF
PARC SPECIFIC TRAINING.PDF
MO SUNSHINE LAW HANDOUT.PDF
CITY COUNCIL RULES OF PROCEDURE.PDF
CODE OF ETHICS.PDF
MISSION 2026.PDF
2026-2027 CITY COUNCIL VALUES AND GOALS.PDF
7. Annual Commission Reorganization
a.

Election of Chairperson

b.

Election of Vice Chairperson

Documents:
CHAIR AND VICE CHAIR BRIEF.PDF
8. Annual Work Plan
a.
b.
c.

d.
e.

Community Outreach – fall special events
Park Visits
Green Team update
i. Election sign recycling
ii. E-Waste & Shred event
New assignment from City Council: Indian Meadows Pavilion
New request from staff: Update to the Dog Park Policies and Rules

Documents:
2026 PARC WORK PLAN DRAFT.PDF
9. City Council Report
Update from City Council Liaison, Rob Jurgiel.
10. Five Oaks On Warson Monthly Update
Monthly update on Five Oaks on Warson operations

11. Parks & Recreation Department Monthly Report
Report on general Parks & Recreation programs and activities:
a.
b.
c.

Recreation Division
Park Division Update
Activity Guide – new format and new issue

Documents:
AUGUST 2026 DIRECTORS REPORT.PDF
12. Upcoming Dates Of Importance
AUGUST
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8.17-21
8.17-7.21
8.20

OMG Josh Circus Kaput Camp
Lou Fusz Soccer Camp
Star Party at Stacy Park

AUGUST
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8.17-21
8.17-7.21
8.20
8.28
8.29

OMG Josh Circus Kaput Camp
Lou Fusz Soccer Camp
Star Party at Stacy Park
PuzzlePalooza
Missouri Wildflowers Nursery Plant Sale

SEPTEMBER
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9.04
9.05
9.16
9.16
9.16
9.17
9.18
9.24
9.26

Keystone Art Gallery Opening
Missouri Wildflowers Nursery Plant Sale
Five Oaks Book Club
PARC Meeting
Birdscaping Workshop
Open Mic Night
Trivia Night
Star Party
Missouri Wildflowers Nursery Plant Sale

13. Future Agenda Items
a.
b.
c.
d.
e.
f.

Indian Meadows Park Pavilion
2027 Meeting Dates
Yearly Event Calendar
Annual Habitat Restoration Progress Report
Demographic survey results
Annual Summer Camp report and program enhancements

14. Adjournment
Creating Community Through People, Parks & Programs

MEETING MINUTES
PARKS & RECREATION COMMISSION
July 15, 2026 | 7:00 PM | Five Oaks on Warson
1. Call To Order at 7:05 PM; Meeting called to order by Chairperson Rich; Quorum
established.
Present: BUCHALTER, CAREY, HANSEN, PERSON, RICH, TODD
Absent: None
Also in attendance, but not counted towards a quorum, were:
City Council Liaison- Rob Jurgiel
Parks and Recreation Director- Beverly Tucker Knight
Forner Mayor and Councilmember- Maxine Wiel
2. Written Communications – none
3. Hearing From Citizens
a. Chair Statement Chairperson Sue Rich shared her thoughts and appreciation as
this was her last meeting on the PARC. She stated she worked with outstanding
City Council members, fellow commissioners, and staff. She feels this is a good
time to retire, leaving the Commission stronger than when she started. Sue
retired from the Commission after 12 years which covered significant milestone
events for the PARC and the Parks and Recreation Department. These include
the first comprehensive park inventory, creation and adoption of the Parks
Master Vision Plan, the creation and adoption of the City-wide Wayfinding Plan,
the passage of Proposition C to fund short- and long-term projects in the parks,
and construct a new community center, Five Oaks on Warson, and the
subsequent construction.
b. Retired Mayor Maxine Weil offered praise, thanks, and congratulations to Sue.
c. Current Councilmember Rob Jurgeil commended Sue on behalf of the City
Council and thanked her for her service.
d. PARC Commissioners Bill Hansen and Jim Person offered thanks and shared
their personal connections to Sue.
e. Parks & Recreation Director, Beverly Tucker Knight shared Sue’s
accomplishments and detailed her extensive volunteer efforts behind the scenes
and her financial contributions over the years.
f.

The City Council will present Sue with a proclamation at the August 11, 2026 City
Council meeting. Commissioners are encouraged to attend.

4. Minutes
On a MOTION by: HANSEN, SECOND by CAREY, APPROVED June 17, 2026, regular
meeting minutes (6-0).
5. GRG Centennial Greenway Future Project Update
Parks & Recreation Director, Beverly Tucker Knight gave an overview of the Centennial

Greenway’s next phases through Olivette: the crossing on Warson Rd to Gateway Blvd,
and the extension along the former Union Pacific rail corridor. Easements with Ameren
and Spire, and a new crosswalk and signal light with St Louis County are being
coordinated for the Warson Rd crossing. This may require relocating the Five Oaks on
Warson sign. The section on the former railbed is classified as Light Industrial, not
parkland. It is anticipated it will be used a commute link for employees in the light
industrial areas adjacent to this section. IDA compliant lighting is being considered for
this area.
6. Annual Work Plan
Vice Chair Hansen gave a brief recap of park visits: Little Free Libraries are showing
their age, hoping an Eagle Scout candidate will consider them for a project; the dog pot
on the corner of Stacy Park needs a new lid, one of the memorial benches in Villa Park
needs another cleaning.
7.

Five Oaks on Warson
Memberships are up up 39% from where they finished last year; Blue Wave and Renew
Active Memberships continue to increase; Daily Fees are up 5% from where they
finished last year; Summer is typically a slow time for daily fees, but to see a limited
increase is great! Programs and Rentals are up 14% from last year; Over 2200 new
clients from programs, memberships, daily fees and events

8. City Council Report
City Council Liaison, Rob Jurgiel Council reported that the budget and CIP were
adopted. A work session on Flock Cameras, and the Indian Meadows Pavilion will be
held in August. Texas Roadhouse was announced as a new tenant coming to Olive
Crossing.
9. Parks and Recreation Department Monthly Report
a. Recreation Division
i.

Camp continues to go well with all sessions full. Yoga highlights this
month included Kitten Yoga and Sunrise Yoga outside on the patio as
part of July is Parks & Recreation Month.
b. Parks Division
i.
EBikes continue to pop as issues throughout the park system. Primarily
bikes ridden by teens that closely resemble dirt bikes. They are ridden
off road, and the Park Crew removes jump structures and other off road
items. OPRD is working closely with the Police to limit damage and
encourage safe operation of eBikes in the parks.
c. Personnel Update: Will Goodin has been hired to serve as the Recreation
Coordinator, Sports Focus.
10. Upcoming Dates of Importance
JULY
7.22

Evening Outdoor Yoga - Free for July is Parks & Recreation Month

7.23

Star Party Stacy Park
2

8.1

Olivette in Bloom Garden Tour

AUGUST
8.1

Olivette in Bloom Annual Garden Tour

8.3-8.7 Municpals Camp
8.7

SweetReads at Five Oaks

8.17

Youth Soccer League Registration Deadline

8.11

Olive Explorers

11. Adjournment
On a MOTION by: HANSEN, SECOND by PERSON, APPROVED (6-0) to adjourn at
8:50 pm.

3

CITY COUNCIL
The City Council is elected by registered voters of the City of Olivette and serves as the ‘Board
of Directors’ for the City. The Council is the legislative body of the City. It sets policy and
establishes the City’s overall priorities, direction and financial plan. The Council appoints the
City Manager, who is responsible for the administration of City business.
To facilitate the exchange of information between the Council and its Commissions, one
Councilmember is assigned as a liaison to each Commission. These liaisons may attend
meetings, but will not participate as a member of the Commission. While Council liaisons may
offer general guidance, liaisons do not speak for the Council on matters not previously
considered by the Council as a whole.
Councilmembers respect the separation between policymaking and advisory Commissions by:
a) Not attempting to lobby or influence Commissions on any item under their consideration;
b) Attending meetings of assigned Commissions, as needed, but not taking a position on an
item before the Commission;
c) Not voting at the Commission’s meeting on any item;

COMMISSIONS AND COMMITTEES
Residents are appointed by Council to serve on Commissions and Committees to advise and
make recommendations to the Council and staff. Commissions focus on specific policy issues
and provide additional opportunity for community participation in decision making.
Occasionally, there may be instances when staff’s recommendations on an issue may differ from
that of the Commission. If this occurs, staff will inform the Commission of this in advance of the
Council meeting and both recommendations will be presented to the Council for consideration.
As appointees of the City Council, members of Commissions are public officials and are
appointed to represent all residents of the City, not individual organizations or special interest
groups. Care should be taken to ensure that viewpoints expressed as public officials are
consistent with City Council policy and the position of the majority of the Commission. Minority
opinions are allowed but Commissioners should support actions taken by a majority of the
Commission. Individuals should consult with their staff liaison regarding matters in which they
may be construed as representing the City.
Each Commission is established by the Olivette Municipal Code, which includes the specific
charges of each Commission.
CITY STAFF

The City Manager serves as the ‘Chief Executive Officer’ for the City implements policy set by
the City Council, manages the day-to-day affairs of the City, appoints and removes employees,
prepares the budget, enforces laws and ordinances, and makes recommendations to the Council
on the general welfare of the City. He/she hires professionally trained staff to assist in carrying
out his/her responsibilities.
The City Manager assigns staff members to assist the various Commissions in carrying out their
responsibilities. These staff liaisons, by virtue of their technical training and experience, are
competent to provide such assistance.
Commissions work closely with the staff liaisons; however, they do not have the authority to
supervise or direct the work of staff.

Role of the Staff Liaison
a) Attend all meetings of the Commission
b) Prepare agendas
c) Work with the Commission in the development of a work plan for the coming year and a
summary of accomplishments for the previous year
d) Research and prepare reports for the Commission, as is consistent with the work plan
and/or Council direction
e) Ensure agendas and reports are posted in compliance with State law and City protocols
f) Prepare action minutes for approval by the Commission
g) Prepare reports from the Commission to the Council, ensuring that reports represent the
majority view of the Commission
h) Serve as the liaison between the Commission and City staff
i) Communicate directions from the City Council to the Commission
j) Stay apprised of new laws and City protocols related to their assigned Commission or
Commissions generally

COMMISSION ORGANIZATION
Each member has an equal voice and vote on the Commission.
Chair and Vice Chair
To facilitate meetings and the work of the Commission, each Commission appoints a Chair and
Vice Chair from the members of the Commission. The positions of Chair and Vice Chair rotate
annually. Election of Chair and Vice Chair depends upon on when new members are appointed
to the Commission. In the event of either’s resignation or removal, the Commission shall elect
another member to fill the remainder of the year.
The role of the Chair is to preside at Commission meetings and to run a timely and orderly
meeting. The Vice Chair is to preside in the absence of the Chair. If both the Chair and Vice
Chair are absent, the Commission may elect a Chair Pro Tem to conduct the meeting. It is
incumbent upon the Chair to limit discussion and recommendations to those items on the agenda.

Working Groups
A Commission may appoint special groupings, consisting of less than a majority of the body, to
work on specific tasks. These groups are focused one specific topic and should last no more than
one year. These groups are working bodies and may be responsible for generation of reports and
analyses, which are reviewed by staff prior to distribution to the full Commission. Commissions
may not create standing committees.

MEETING PROCEDURES
All Commission meetings are open to the public and should be approached in a dignified,
respectful manner. It is the responsibility of all Commissioners to treat their duties and
obligations seriously and to ensure that all meetings are productive and further the mission of the
City.
Life of a Discussion Item
Official action requires a majority vote of the entire Commission/Committee, not just those
present.
Consideration of an agenda item
1. Chair announces the item
2. Presentation by Staff, Commissioner or Working Group
3. Commissioners ask clarifying or technical questions
4. Members of the public are given an opportunity to speak on the item
5. Commissioners discuss the item
6. If needed, a motion is made
7. Vote is held
8. Chair announces result
The Three Basic Motions
1. Basic Motion: “I move that we. . .”
2. Motion to Amend: suggests changes to the basic motion
3. Motion to Substitute: replaces the basic motion
When it is anticipated that an agenda item will require a vote; a basic motion will generally be
included in the report introduction. Example:
1. Minutes
Recommendation to approve the minutes of June 20, 2018 regular meeting

Special Motions
Items that require a simple majority to pass and go straight to vote are:
1. Motion to Adjourn: ends the meeting
2. Motion to Fix a Time to Adjourn: ends the meeting at a set time
3. Motion to Recess: break in the meeting- time limit set by chair
4. Motion to Table: defers the motion under discussion to a future date
Notes:
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All motions require a second before they can be voted upon.
You must be recognized by the Chair before speaking.
Chair may set limits on debate time or number of speakers.
Abstentions don't count in vote tally.
A tie vote fails to pass.
To recuse yourself, publicly state reason for recusal and leave room during debate and
vote.

COMMUNICATION FROM THE PUBLIC
Items Not on the Agenda
Public comments may be offered for any items or topics not on the agenda during the “Hearing
from Citizens” portion of the agenda. The Commission may not discuss nor take action on any
item raised that is not on the agenda.
Items On the Agenda
Persons present at Commission meetings may comment on any item on the agenda. To facilitate
an orderly meeting, each speaker is requested, but not required, to complete a “Request to
Speak” form for each item they wish to speak on before discussion on that item begins. To
ensure that all are heard, speakers are typically given three minutes to speak on each item. If
there are more than 10 requests to speak on an agenda item, the Chair may limit each speaker’s
time to two minutes.
The Chair has the right to ask a member of the public to step down from speaking if over the
allotted time or if comments are not related to the topic at hand.

City of Olivette
Parks & Recreation Commission
PARC Mission:
To ensure that the City of Olivette has safe and engaging parks and recreation programs for its
residents and patrons.
Meets:
Third Wednesday of Month at Five Oaks on Warson, 1200 N Warson Rd Olivette MO 63132
Members:
William Hansen, Travis Neel, Jim Person, Kate Pichon-Hellman, Sue Rich, Stephanie Todd, and
Mike Solomonov.
Maxine Weil
Beverly Tucker Knight
Patrick Magee
Jennifer Yackley

City Council Representative
Staff Liaison, Parks & Recreation Director
Secretary, Assistant Parks & Recreation Director
City Manager

COMMISSIONERS
The Parks and Recreation Commission is an advisory Commission to the City Council. The
Commission works in coordination with City staff in matters related to parks, facilities,
programs, and other associated activities. In this capacity the Commission duties include:
1. Attend monthly meetings.
2. Engage the community and serve as advocates for the advancement of programs,
facilities and services.
3. Receive, review, discuss and report on community input concerning parks, recreation
activities, and facilities.
4. Volunteer at Park and Recreation programs and events and act as ambassadors of the
Parks and Recreation Department.
5. Periodically review the Parks and Recreation Master Plan and Individual Park Master
Plans and make appropriate recommendations to the City Council.
6. Set annual Commission goals and corresponding work plan for presentation to City
Council.
7. Review and give input into the Parks and Recreation Department's capital improvement
plan.

8. Recommend and/or give feedback on ordinances necessary for the regulation and
governance of Olivette's parks, recreational programs and facilities.
The City Council may from time-to-time delegate other certain authority and responsibilities.
STAFF
The City staff, under the direction of the City Manager, is responsible for carrying out the policy
of the City Council and implementing the programs and services set forth in the budget. The City
Manager is appointed by the City Council. As the City's chief executive officer, the City
Manager oversees responsibilities for the day-to-day administrative affairs of the City, including
assigning staff liaisons to assist the various Commissions and Committees in carrying out their
responsibilities. These staff liaisons, by virtue of their technical training and experience, are
competent to provide such assistance.
Commissions and Committees work closely with the staff liaisons; however, they do not have
the authority to supervise or direct the work of staff. Special assignments to staff are made
through the City Manager.
Role of Staff Liaison & Secretary

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Attend all meetings of the Commission or Committee.
Ensure that a work plan for the coming year and a summary of accomplishments in the
prior year is submitted to the City Council.
Provide administrative support to the Commission or Committee, as a whole.
Prepare agendas in collaboration with the Chair and in accordance with the approved
work plan and/or Council direction.
Research information and prepare reports for the Commission or Committee, as is
consistent with the approved work plan and/or Council direction.
Ensure agendas and reports are posted in compliance with State law and City
protocol.
Prepare action minutes for approval by the Commission/Committee. If an action is
not unanimous, the minutes should reflect who dissented and why.
Coordinate posting Commission/Committee agendas, reports, and minutes on the
City website
Ensure that any report prepared for the City Council represents the views of the
majority of the Commission/Committee. Staff may present a different recommendation.
Serve as the liaison between the Commission/Committee and the rest of staff.
Refer matters to the appropriate staff member for review.
Submit an annual attendance and participation report to the City Clerk
Communicate directions from the City Council to the Commission or Committee.

ATTENDANCE & PARTICIPATION
A quorum (or majority) of the members is necessary to conduct business. A quorum for the
Parks & Recreation Commission is four members. If a quorum is not established, the meeting
may not progress.

On motion duly made, seconded and approved, the Council may remove from office any member
of any board, commission or committee established by ordinance of the City for failing to attend
meetings. The Chair or Vice Chair of the board, commission or committee shall report to the
Council any member who shall fail to attend three consecutive meetings or whose chronic
absenteeism is affecting the work of said board, commission or committee.
This Section shall not apply to any board, commission or committee established by or pursuant
to State law when the procedure to remove a member is prescribed by State law.
Attendance at monthly meetings via Zoom is acceptable and counts towards establishing a
quorum. Commissioners attending via Zoom must keep their camera on for the entirety of the
meeting.
It is expected that Parks & Recreation Commissioners will attend Parks & Recreation
Department sponsored events, programs and public meetings, regularly visit City parks and
trails, and attend Council meetings with PARC related discussion items.
RESIGNATION
In the event a member is unable to continue serving because of change of residence, health,
business requirements, or personal reasons, a formal letter of resignation must be submitted to
the City Clerk.

Details from the Missouri Attorney General’s Website
https://www.ago.mo.gov/

State of Missouri Sunshine Law :
Top 10 Things to Know
When in doubt, a meeting or record of a public body should be opened to the public.
1. The Sunshine Law applies to all records, regardless of what form they are kept in,
and to all meetings, regardless of the manner in which they are held.
2. The Sunshine Law allows a public body to close meetings and records to the public
in some limited circumstances, but it almost never requires a public body to do so.
3. A public body generally must give at least 24 hours' public notice before holding a
meeting. If the meeting will be closed to the public, the notice must state the specific
provision of the law that allows the meeting to be closed.
4. Each public body must have a written Sunshine Law policy and a custodian of
records whose name is available to the public upon request.
5. The Sunshine Law requires a custodian of records to respond to a records request as
soon as possible but no later than three business days after the custodian receives it.
6. The Sunshine Law deals with whether a public body's records must be open to the
public, but it generally does not state what records the body must keep or for how
long. A body cannot, however, avoid a records request by destroying records after it
receives a request for those records.
7. The Sunshine Law requires a public body to grant access to open records it already
has, but it does not require a public body to create new records in response to a
request for information.
8. When responding to a request for copies of its records, the Sunshine Law limits how
much a public body can charge for copying and research costs.
9. There are special laws and rules that govern access to law enforcement and judicial
records.

Missouri Sunshine Law FAQs
Abridged, for full text, visit: http://ago.mo.gov/sunshinelaw/faqs.htm#Q4
Can a public governmental body add items to the agenda after it has been
posted?
Section 610.020.1, RSMo, requires public governmental bodies to post a notice and a tentative
agenda for each meeting, and that the agenda be constructed in a manner reasonably calculated to
advise the public of the matters to be considered. Further, § 610.020.2, RSMo, requires that this
notice be posted at least 24 hours in advance of the meeting. However, § 610.020, RSMo,

includes an exception that, if for good cause, 24 hours notice is impossible or impractical, the
public governmental body shall give as much notice as possible. Also, the nature of the good
cause justifying the departure from normal requirements shall be stated in the minutes.
Members of the board get together and talk about business outside of meetings.
Is that a violation?
Under the Sunshine Law, a meeting takes place when a majority or quorum of a public
governmental body gathers to discuss or vote on public business (§ 610.010(5), RSMo, and
Colombo v. Buford, 935 S.W.2d 690 (Mo. App. W.D. 1996)). Therefore, if less than a quorum of
the public body meets to discuss public business, it is not a "meeting" as defined under the
Sunshine Law. However, the Sunshine Law will apply to meetings of groups with less than a
quorum when the entity is deliberately attempting to evade the Sunshine Law. See, Colombo,
cited above. For example, a public governmental body may not purposely meet in groups with
less than a quorum to discuss public business and then ratify those decisions in a subsequent
public meeting.
Board members e-mail each other about public business – is that considered a
meeting?
Pursuant to § 610.010(5), RSMo, a public meeting exists when a public body meets and public
business is discussed, decided, or public policy is formulated. A single e-mail about an issue
would not in and of itself constitute a meeting requiring advance notice. However, by § 610.025,
RSMo, any member of a public governmental body who sends an e-mail relating to public
business to a majority of the body shall also send a copy to the member's public office computer
or to the custodian of records to be retained as a public record.
Who is subject to the Sunshine Law?
To determine if the Sunshine Law applies to a body, refer to the definition of public
governmental body in § 610.010, RSMo, p. 4, which includes, but is not limited to:
• public bodies created by state constitution or statutes;
• public bodies created by order or ordinance of any political subdivision or district;
• judicial entities when operating in an administrative capacity;
• public bodies created by executive order, including:
o any advisory committee or commission appointed by the governor by
executive order;
o any department or division of the state;
o any department or division of any political subdivision of the state;
o any department or division of any county or of any municipal
government;
o any department or division school district;
o any department or division of a special purpose district including but not
limited to sewer districts and water districts; and
o other subdistricts of any political subdivision;
• any other legislative or administrative governmental deliberative body under the
direction of three or more elected or appointed members having rulemaking or quasijudicial power; and

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certain committees or advisory boards appointed by any of the above
entities. Note: The custodian of records of any public governmental body shall
maintain a list of the policy advisory committees described in this section.
Or, a body may qualify as a quasi-governmental body under the Sunshine Law,
which is defined in § 610.010(4), RSMo, p. 5, and includes, but is not limited to:
any person, corporation or partnership organized or authorized to do business in this
state by the provisions of chapter 352, 353, or 355, RSMo, or an unincorporated
association which either:
o has as its primary purpose to:
 enter into contracts with public governmental bodies; or
 engage primarily in activities carried out pursuant to an
agreement or agreements with public governmental bodies; or
o performs a statutorily-based public function to:
 allocate or issue tax credits, tax abatement, public debt, taxexempt debt, rights of eminent domain; or
 contract leaseback agreements on structures whose annualized
payments commit public tax revenues.
any association that directly accepts the appropriation of money from a public
governmental body, but only to the extent that a meeting, record, or vote relates to
such appropriation.

City Council Rules of Procedure
The following rules govern the conduct of meetings of the City Council. Rules, other than those
prescribed by statute, may be suspended at any time by the consent of a majority of the City
Council present at any meeting.
Rule 1.

The Mayor shall decide all questions or order, subject to appeal to a majority
of the Council.

Rule 2.

A member of Council discussing a question shall address his fellow members, and
no member of Council has the floor until recognized by the Mayor, subject to
appeal to a majority of the Council.

Rule 3.

Roll call votes shall be taken and recorded for all ordinances or propositions
which create liability against or obligation on the part of the City or for the
expenditure or appropriation of money and in all other instances where a request
is made by any member of Council.

Rule 4.

No vote or action of the City Council shall be rescinded at any special meeting
unless there is present at such meeting as many members of the Council as were
present when such vote or action was originally taken.

Rule 5.

All meetings of the City Council shall be open to the public, except portions of
such meetings from which the City Council may, by majority vote of the members
present, exclude the public as permitted under the Open Meetings Law.

Rule 6.

Any person in attendance at an executive session is honor-bound not to violate the
confidentiality of the discussion taking place during the session, except as to any
portions thereof which may clearly violate the Open Meetings Law.
Recommendations approved by the Planning and Community Design
Commission for legislative action shall be placed on the agenda upon the receipt
of said recommendation by the Executive Secretary and serving as the Interim
City Clerk.
The City Manager shall make the agenda known to the Council and to the press as
far in advance of a meeting as may be practical, preferably two days in advance of
such meeting. The published agenda may be altered or suspended by the Council
present.

Rule 7.

The general public shall be afforded an opportunity to address the Council during
the portion of the order of business set aside for Hearing from Citizens. Any

person desiring to address the Council shall be required to identify himself,
stating his home address or place of business, and to address his remarks to the
Mayor. Council Members desiring further information or comment from the
speaker or from any other person in the audience may request the
same. Protracted, repetitive, irrelevant or abusive remarks from the public may be
closed off at any time by direction of the City Council.
Rule 8.

A majority of the City Council shall approve the agenda. Items shall be added or
removed upon majority vote.

Rule 9.

The Chairpersons of the various boards, commissions, and advisory committees
established by statute or ordinance, may, upon the approval of a majority of the
City Council, render an oral report. Reports may be received in written form and
made part of the record.

Missouri City/County Management Association

Code of Ethics
Ethics
The code of ethics of the International City/County Management Association, including any and all
amendments adopted thereto, has been adopted by reference as the Code of Ethics of the Missouri City/
County Management Association. By accepting membership in MCMA, all members agree to adhere
to the ICMA Code of Ethics.
Tenet 1
Be dedicated to the concepts of effective and democratic local government by responsible elected
officials and believe that professional general management is essential to the achievement of this
objective.
Tenet 2
Affirm the dignity and worth of the services rendered by government and maintain a constructive,
creative, and practical attitude toward local government affairs and a deep sense of social responsibility
as a trusted public servant.
Tenet 3
Be dedicated to the highest ideals of honor and integrity in all public and personal relationships in order
that the member may merit the respect and confidence of the elected officials, of other officials and
employees, and of the public.
Tenet 4
Recognize that the chief function of local government at all times is to serve the best interests of all
people.
Tenet 5
Submit policy proposals to elected officials; provide them with facts and advice on matters of policy as
a basis for making decisions and setting community goals; and uphold and implement local
government policies adopted by elected officials.
Tenet 6
Recognize that elected representatives of the people are entitled to the credit for the establishment of
local government policies; responsibility for policy execution rests with the members.
Tenet 7
Refrain from all political activities which undermine public confidence in professional administrators.
Refrain from participation in the election of the members of the employing legislative body.
Tenet 8
Make it a duty continually to improve the member's professional ability and to develop the competence
of associates in the use of management techniques.
Tenet 9
Keep the community informed on local government affairs; encourage communication between the
citizens and all local government officers; emphasize friendly and courteous service to the public; and
seek to improve the quality and image of public service.
Tenet 10
Resist any encroachment on professional responsibilities, believing the member should be free to carry
out official policies without interference, and handle each problem without discrimination on the basis
of principle and justice.
Tenet 11
Handle all matters of personnel on the basis of merit so that fairness and impartiality govern a
member's decisions, pertaining to appointments, pay adjustments, promotions, and discipline.
Tenet 12
Seek no favor; believe that personal aggrandizement or profit secured by confidential information or by
misuse of public time is dishonest.

MISSION | VISION & GOALS
Create community through people, parks & programs.
Strive to enrich community members through active participation in life-long learning,
health & wellness, community involvement, increased connections to the natural world,
and recreational activities.
1. Provide clean and safe parks, open spaces and recreational facilities.
2. Offer quality programs for residents regardless of age, income, abilities and cultural background.
3. Engage residents in planning for current and future interests and needs.
4. Increase biodiversity and restore native habitats.
5. Develop outreach/communication methods to engage under-represented resident groups
(as determined by the US Census data & City’s Comprehensive Plan)

2026 Values and Goals
Values
Transparency
We foster trust through open, accessible, and proactive communication. City leaders are
approachable, decisions are clearly explained, and information is shared in a timely manner.
We actively seek and welcome community feedback to inform our work.
Equity and Inclusion
We are committed to fair and meaningful participation for all, ensuring representation across
all levels of government and actively creating opportunities for minority and women-owned
businesses. We strive to remove barriers so everyone has a genuine chance to contribute and
succeed.
Collaboration
We value partnership and shared problem-solving across departments, with neighboring
municipalities, elected officials, residents, and developers. By encouraging open dialogue and
the exchange of ideas, we create better outcomes and seize more opportunities.
Diversity
We embrace and celebrate a community that reflects a wide range of cultures, backgrounds,
and perspectives. We are committed to creating a welcoming environment where all individuals
feel safe, respected, and able to participate fully in community life.
Fiscal Responsibility
We manage public resources with care and accountability, maintaining a balanced budget,
strong reserves, and long-term financial health while delivering high-quality, affordable
services. Financial decisions are made with community impact in mind.
Community
We cultivate a connected and engaged community where residents come together through
shared spaces, programs, and events. We encourage neighbors to support one another and
take pride in maintaining a vibrant, welcoming city.
Service Excellence
We deliver responsive, efficient, and high-quality service. Processes are clear and accessible,
and staff are committed to helping people get what they need quickly and effectively.

1

MULTI-YEAR GOALS
Improve the Olive Corridor by enhancing safety, advancing economic development and
improving accessibility.
Transportation Network Goal Area
Investigate and encourage high quality housing that is diverse in terms of type and price.
Housing Goal Area
Honor our differences as a welcoming and diverse city in order to ensure all community
members are engaged and celebrated.
Welcoming and Diverse City Goal Area
Incorporate sustainability into municipal operations.
Environmental Sustainability Goal Area
Maintain Olivette as a safe place to ensure the community feels comfortable and secure.
Safe Community Goal Area
Ensure best practices in internal services for city government (IT, HR, Finance).
Internal City Services Goal Area

2

Chair and Vice Chair Overview
(or anyone else who may have to run a meeting)
Description
The role of the Chair of a Commission is to preside at meetings and to help move the work of the
Commission forward. The Chair (and Vice Chair) does not have any extra authority or power
beyond that of his/her fellow Commissioners.
Running Meetings
As Chair, you are responsible for conducting meetings of the Commission. It is important to
limit discussion to those items on the agenda. For each agenda item, it is suggested that you
follow this procedure:
1. Announce what the item being considered is
2. Ask if there is a report for the item – generally, this is provided by the staff liaison but
occasionally may be provided by another Commissioner
3. Ask Commissioners if there are any clarifying questions
4. Take public comment – following City protocol
5. Facilitate discussion among the Commission – it is important that each Commissioner is
given equal chance to speak and express his/her opinion
6. After discussion of the item, ensure that a conclusion is reached – this can be in the form
of a motion, direction provided to staff or a subcommittee, or to take no further action.
Announcing Votes
It is the Chair’s responsibility to ensure that the vote is noted during the meeting. This is done by
announcing how each member voted on a particular issue. If the voting is unanimous, it is
sufficient to state “passes unanimously.” The staff liaison will ensure that the minutes accurately
reflect how each member voted on each issue.

Parks & Recreation Commission
To ensure the City of Olivette has safe and engaging parks
and recreation programs for its residents and patrons.

2026 Work Plan- DRAFT
Goal

Action/Task

Commissioners

1. Implementation of comprehensive
Parks Master Plan

1.1. Provide input on short term
removals/repairs.

All Commissioners

Timeline

1.2. Provide input on annual Capital
Improvement Projects (CIP)
1.3. Apply for Planning Grant from STL
Municipal Park Grant Program
1.4. Conduct Inventory of Warson Park
1.5. Hire Landscape Architect for
Warson Park Plan Update
1.6. Host public meetings for the
updated plan

Goal

Action/Task

Commissioners

Timeline

2. Community Engagement and
Volunteers

2.1. Outreach at Events, including but
not limited to:

All Commissioners

Ongoing following event and program
yearly calendar

2.1.1.Engagement at Party in
the Park
2.1.2.Public Meetings
2.1.3.Harvest Festival
2.1.4.Holi Festival
2.2 Weed Warriors Program
2.2.1 Recruit new volunteers.
2.2.2 Identify new partners for
projects.
2.3 Volunteer and/or Participate in the
City sponsored events (ie Party in
the Park, Turkey Trot etc)

Page 1 of 3

2.4 Monthly Park Walks
2.4.1 Set schedule for parks
2.4.2
Goal

Action/Task

Commissioners

3. Gain certification as an Urban
Night Sky Place through IDA for
Warson, Indian Meadows, Irz Zeid,
and Villa Parks

3.1 Complete sky readings
3.2 Catalog light fixtures in each park
3.3 Meet with IDA rep
3.4 Complete application process

Todd and Hansen

Goal

Action/Task

Commissioners

4. Represent the PARC on the City’s
Green Team for the Green Cities
Challenge

4.1 Attend meetings

Person and Todd

Timeline

Timeline

4.2 Report to the PARC
4.3 Participate in activities as assigned

Goal

Action/Task

Commissioners

5. OPRD Annual Program Reports

5.1 Review presentations

All Commissioners

Timeline

5.2 Provide input including
suggestions and/or asking for
additional information
5.3 Volunteer to gather additional
information as needed
DRAFT Goal

Action/Task

Commissioners

6. Balloon Policy for Parks

6.1 Research balloon impacts in park
settings
6.2 Develop education program about
balloon impacts in parks

Page 2 of 3

Todd

Timeline

DRAFT Goal

Action/Task

7. Campaign to UnPlug

6.1 Research other community
initiatives promoting disconnecting
from electronics while in parks

Commissioners

Timeline

Person

6.2 Consider promoting similar
message in Olivette
6.3 https://www.unplugillinois.org/
Goal

Action/Task

Commissioners

8. Commissioner Development

3.5 Annually Enroll all Commissioners
as members of MPRA

All Commissioners

3.6 Attend trainings as opportunities
arise
3.7 Schedule Special Presentations by
local agencies for potential
partnerships
3.8 Onboard two new commissioners
in 2026
3.9 Vote for new Chair and Vice Chair

Page 3 of 3

Timeline

PARKS & RECREATION DEPARTMENT REPORT – August 2026
Recreation
Division
Municipals Camp: This
week-long camp is
offered every two years
and offers a deep dive
into municipal functions.
Campers play detective
with the Olivette Police
Department, learning
how to dust for
fingerprints and other
investigation skills,
practiced bicycle safety
through a bike rodeo,
and met Police dogs
from Creve Coeur and
Police horses from St
MIT Egg Drop Project: learning about gravity, exceleration, energy transformation, momentum, air
Charles County. They
resitance, and force distribution, wth a lot of laughter!
toured the Fire
Department and learned hands-on fire safety and extinguishing skills including hitting targets with fire hoses.
Emerson Control Systems & Software employees paid a special visit to teach engineering and physics through
experiments and activities including ballon powered cars and egg parachutes.
They constructed a box city with the Planning Dept learning what components and services are needed to
create neighborhoods and shopping
districts. With the Parks and
Recreation Dept they created their own
group games, boards games and
learned about planning neighborhood
parks, native plantings, and what it
takes to create a community wide
special event. The parks, habitat
restoration, and dark sky practices
were explored..
We’re down to the final summer camps
of the season: Mad Science Secret
Agent Lab ran August 10-14, Lou Fusz
Soccer Camp is August 17-21, and
OMG Josh & Circus Kaput August 1721. End of season camps are
important offerings as recreation staff
return to colleges. High demand for
families and low offerings mean that
these late August camps fill fast and
remain full.
2026 Youth Soccer League
Registration has finished, and
practices have begun for the 2026
In starting formation for the Police Department Bike Rodeo
season! The league has 58 Olivette
teams formed from the 650 individual
registrations, and an additional 28 non-resident teams for a total of 86 teams this year. The resident teams are

coached by 93 volunteer parents! Games begin the weekend of September 12th and 13th at Stacy and Warson
Parks and run for nine weeks. .
Special Events season is
upon us! It kicks off with
PuzzlePalooza August 28,
followed by the Keystone Art
Gallery opening on September
4, the Second Annual Trivia
Night on September 18th,,
Harvest Festival on
Bring your friends, your food
and drinks to answer some
questions that will make you
think!

Mad Science Secret Agent Camp- testing soil samples

Staff have been diligently
working on some amazing new
additions to this year’s Harvest
Festival. We still love all the
traditions that make Harvest
Festival a great event, but
keep an eye out for

announcements regarding some exciting new vendors and activities!

Parks Division
Fence Repair the Stacy Park fence repair
from the car accident has been completed.
The repair cost was reimbursed fully by the
motorist’s insurance company. The Villa
Splashpad has been out of commission for
two weeks waiting for a new sensor for the
activating post. The Park Crew organized
the Election Sign Recycling station with
the Recreation staff, picking up and
returning the gaylord boxes from the
Republic Services transfer station in
Hazelwood and setting up the recycling
station in the Five Oaks parking lot.
Each August the Parks Crew spends two
plus weeks preparing the soccer fields at
Stacy and Warson Parks. This entails
locating the buried metal markers for the
corners, then painstakingly remeasuring the
fields before applying the initial layer of field
paint. The paint is then built up to ensure it’s
able to be found after weekly mows, and
repainted. This year the task was harder
since the fields were reconfigured to
accommodate more players. The Crew also
transported the soccer goals from storage at
the Park Ops yard, reassembled them,
anchored them in place, and finally attached
the nets.
Top before; bottom after clearing along the Indian Meadows fence line.

Fence Line Clearing – fence line clearing is a
major task in the all the parks. Fences are
proeblamtic since they harbor many invasive
species and undesireable plants in the parks.
These plants grow very quickly and sections
that are cleared can become overgrown again
quickly. Birds and squirrels are very effective
seed spreaders as they sit and run along the
fences. Clearing these plants is important to
keep them froom spreading in the parks and in
the native habitat restorations in the parks. Last
year’s purchase of the new ToolCat and flail
mower are helping the crew in the most
overgrown areas. Sections of the north side of
Villa Park were cleared with the ToolCat during
the late spring, and on the east side sections
were cleared by hand during the summer. This
summer, the Crew is working on several
sections of Indian Meadows Park. This week,
the connecting arm on the ToolCat broke while
clearing in Indian Meadows. Once the repair is
completed, work will continue along the fence
lines.
Great Rivers Greenway Centennial
Greenway – the greenways are constructed
and funded by Great Rivers Greenway. After
completion, ownership and maintenance is
turned over to the cities in which they reside.
For Olivette this means the Park Crew waters
Horticulturalist cutting back plants on the Centennial Greenway fence
the young trees, repairs fences damaged by
storms, mows, cares for the perennial plants
and makes any repairs needed to the concrete and Greenway amenities.

UPCOMING EVENTS
AUGUST
• 8.17-21
• 8.17-7.21
• 8.20
• 8.28
• 8.29

OMG Josh Circus Kaput Camp
Lou Fusz Soccer Camp
Star Party at Stacy Park
PuzzlePalooza
Missouri Wildflowers Nursery Plant Sale

•

SEPTEMBER
• 9.04
• 9.05
• 9.16
• 9.16
• 9.16
• 9.17
• 9.18
• 9.24
• 9.26

Keystone Art Gallery Opening
Missouri Wildflowers Nursery Plant Sale
Five Oaks Book Club
PARC Meeting
Birdscaping Workshop
Open Mic Night
Trivia Night
Star Party
Missouri Wildflowers Nursery Plant Sale