On the agenda: Warrensburg meeting — Surveillance camera (Aug 18)

Park Board Meeting
August 18, 2026
7:00pm
Warrensburg Community Center
445 E Gay St, Warrensburg, MO 64093
Meeting Room 3
1. Call To Order
2. Roll Call
3. Approval Of Agenda
4. Consideration Of The Minutes Of The Last Regular Meeting And Of Any Special
Meeting(S) Held Subsequently And Their Approval Or Amendment.
Documents:
PARK BOARD MEETING MINUTES - JUNE 30, 2026.PDF
SPECIAL JOINT MEETING WITH PARK BOARD AND CITY COUNCIL
MINUTES_072726.PDF
5. Announcements And Correspondence
6. Appearances To The Park Board Not Otherwise Listed For Up To 4 Minutes Each
(Public Comment)
7. Directors Report And Applicable Standing Committee Updates
Documents:
DIRECTORS REPORT - AUGUST 2026.PDF
8. Reports Of The Special Committees
9. Unfinished Business
10. New Business
1. P&R Department Fund Balance and Year-to-Date Financial Review
2. Hawthorne Park Sensory Garden Trail Construction Bid Award
3. Land Donation proposed at Shepherd Park location
Documents:
PARK BOARD - ADMINISTRATIVE FINANCE COMMITTEE
BUILDING_GROUNDS MEMO AUGUST 2026 - REVISED 13TH.PDF
HAWTHORNE PARK SENSORY GARDEN TRAIL - BID AWARD MEMO BUILDINGS AND GROUNDS (1).PDF
SHEPHERD PARK LAND DONATION MEMO - COMPLETE SUPPORTING

PARK BOARD - ADMINISTRATIVE FINANCE COMMITTEE
BUILDING_GROUNDS MEMO AUGUST 2026 - REVISED 13TH.PDF
HAWTHORNE PARK SENSORY GARDEN TRAIL - BID AWARD MEMO BUILDINGS AND GROUNDS (1).PDF
SHEPHERD PARK LAND DONATION MEMO - COMPLETE SUPPORTING
DOCUMENTATION 1A.PDF
11. Park Board Members Comment
12. Adjournment Of Open Meeting
13. Executive Sessions (When Called)
14. Adjournment Of Executive Session

Park Board Meeting: 0 6-30-26
Formal Meeting Opening and Agenda Approval
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Meeting called to order at 7:00 PM
Roll call confirmed attendees: Jason Duffey, Michael Meloy, Joshua Greene,
Claude Owen, Bonnie Seelinger, Stephen Christ, Linda Baker. Will Matson (7:42
PM arrival) and Max Ridenhour (council liaison)
Absent: Travis Hume
Others in attendance: Chris Deal, Tony Albertina, Carrie Battles, Morgan
Hebensperger, Carson Beard, Kaitlin Black, Cierra Williams, Michael Waldron,
Gabe Dalton, Addy Gates, Dave McCannon (WPW) and Allen Brandt.
Agenda and prior meeting minutes (05/27/26) approved without changes.

Announcements and Correspondence
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N/A

Appearances to the Park Board Not Otherwise Listed for
up to 4 Minutes Each (Public Comment)
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A guest, Allen Brandt was introduced. He previously presented a fundraising idea
to the board for Warrensburg Parks for the 21st Century Foundation.
o Allen reported on the success of his 24-hour solo running event. Despite
rain, Allen was one of five solo runners to complete the 24-hour challenge
out of seven who started. He personally completed 101 miles in 24 hours,
winning the event.
o The fundraising effort for the foundation was highly successful, raising
approximately $12,000.
o A single community member made a significant donation of $12,000 to
kickstart the foundation. The foundation’s total funds raised are now
approximately $15,000.

Directors Report and Applicable Standing Committee
Updates:

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The Freedom Festival is taking place this weekend following, and the Parks &
Recreation department will be involved.
Hawthorne Park Trail project did not receive any bids after being posted for
nearly a month. The project has been rebid as of June 30, 2026, and the team
will be making personal calls to potential bidders. The goal is to get bid approval
by August 2026, with project completion by the end of December 2026. The
project will require additional fundraising due to rising concrete costs.
The Administrative Committee and Building and Grounds Committee reviewed a
presentation from Snyder Electric on energy-saving projects. Feedback was
positive, but the significant expense was noted, and it will be discussed as part of
future funding.
The Finance Committee met to discuss the year-to-date budget and fund
balance.
A website for Warrensburg Parks for the 21st Century Foundation is being created
and should be running by the middle of next week to facilitate online donations
and planned giving options.
An update was given on lake management fieldwork; aquatic herbicide was
applied a few weeks prior, and last week a clay material was deployed to absorb
phosphorus and remove nutrients. Navigation on the lake has improved.
Facility operation includes ongoing HVAC upkeep amid high heat, including
replacing a motor on Unit 3 and working with a vendor to clean units. General
upkeep includes pest control and office repairs.
A concern was raised about the dilapidated appearance of the rented ABC
building. Management responded that they have invested ~$20,000 in a new roof
and maintain tiles and floors, but a broader renovation is not planned for the 4050 year old building.
Regarding front desk security monitors, the previous wall monitor is too large for
the newly lettered wall. IT is procuring smaller monitors, and in the interim,
cameras are actively monitored on staff workstations.

Staff update s:
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A new trade agreement has been established with the Journal Star, providing a
larger, quarter-page ad space for Parks and Recreation in exchange for fitness
and room trades.
The senior Trips & Tours program is planning future trips through December,
including visits to the Nelson-Atkins Museum, Lee’s Summit farmer’s market,
another Amtrak trip (possibly to Jefferson City), and a December trip to the New
Theatre Restaurant for “Always…Patsy Cline”. Seniors have also expressed
interest in more local events like dances and potlucks.

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The Freedom Festival Pickleball Tournament has 17 registered participants,
highlighting the need for separate leagues based on skill level in the future.
Youth fall sports registration is underway, with current numbers at approximately
20 for tackle/flag football, 30 for youth soccer, and 10 for youth volleyball.
A free swim event is scheduled for July 2, 2026, from 3pm -7pm to celebrate
Parks and Recreation month.
Summer Day Camp numbers have increased to 64-70 children.
An update was given on lake management fieldwork; aquatic herbicide was
applied a few weeks prior, and last week a clay material was deployed to absorb
phosphorus and remove nutrients. Navigation on the lake has improved.
Facility operation includes ongoing HVAC upkeep amid high heat, including
replacing a motor on Unit 3 and working with a vendor to clean units. General
upkeep includes pest control and office repairs.
A concern was raised about the dilapidated appearance of the rented ABC
building. Management responded that they have invested ~$20,000 in a new roof
and maintain tiles and floors, but a broader renovation is not planned for the 4050 year old building.
Regarding front desk security monitors, the previous wall monitor is too large for
the newly lettered wall. IT is procuring smaller monitors, and in the interim,
cameras are actively monitored on staff workstations.
The Building Supervisor position remains open, which can lead to understaffing
on weekends. An incident with unsupervised children was reported and
addressed.

Reports of the Special Committees
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Unfinished Business
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New Business
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Attached Memo on Fee Schedule – Requesting Approval
o The annual fee schedule review was presented. No increases were
recommended for community center admissions, memberships, or pool
passes. Increases were recommended for punch passes, rental fees for

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high-demand spaces, select sports camps, and a $2 per session increase
for day camp.
A recommendation was made to eliminate the community center childcare
amenity due to low usage (10 members, 124 uses in six months) and
staffing burdens, for an estimated $16,000 in cost savings.
Day camp transportation costs have risen ~40% (diesel and insurance),
with Friday field trips costing nearly $1,000.
Pricing methodology involves cross-city comparisons and a focus on cost
recovery for direct program costs. A program prioritization model is
forthcoming.
The Parks Foundation has funded 12 year-to-date scholarship requests for
sports programs.
The rising costs of materials for maintaining sports fields, such as paint
and chalk, were discussed. A pallet of chalk is nearly exhausted in one
season.
The costs of running sports programs are increasing, including salaries for
officials and supervisors, equipment, and uniforms. Major revenuegenerating sports (flag football, baseball/softball, basketball, soccer) help
subsidize smaller programs like volleyball.
A fee increase of about $15 for baseball and softball was implemented to
fund nicer uniforms in response to complaints.
A concern was raised about the financial burden of fee increases on large
families, and a multi-child discount was suggested.
The strategy of using sponsorships to cover uniform costs, as practiced in
other towns, was discussed.
The department is working to make financial aid more accessible and
confidential, including adding a discreet button on the new “CivicRec”
registration software.
A request was made for a detailed cost breakdown per sport, which is
currently difficult as all sports are budgeted under one account. There are
plans to work with finance to categorize sports into separate accounts.
Fee increases are expected to generate an additional $6,000 to $8,000
from sports and around $12,000 from day camps.
The idea of creating “after-action reports” for each sports season was
suggested to track expenses and revenues. The new CivicRec software,
live for patrons after Labor Day is expected to aid in tracking.
The community center, built 30 years ago, cannot sustain its operational
costs through programming revenue alone and relies on tax revenue.
A procedural discussion clarified that the fee schedule requires one
reading at the Park Board level before being sent to the City Council for
two readings and ratification.

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Michael Meloy motioned to approve the Fee Structure as presented. Joshua
Greene seconded. Duffey-yes, Meloy-yes, Greene-yes, Owen-yes, Seelinger-no,
Christ-no, Baker-yes, Matson-yes. Approved 6-2.

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Attached Memo and 2026-2027 Budget – Requesting Approval
o Attached Memo and 2026-2027 Budget – Requesting Approval
o The City Council’s budget timeline requires the Park Board’s budget to be
complete by their joint meeting on July 27, 2026. The council must
complete its budget by the end of September.
o The 2026 operating budget for Warrensburg Parks and Recreation was
presented. The department’s fund balance is a healthy 32% (above the
25% target).
o Overall department revenues are projected to increase by $220,000,
primarily from tax revenues.
o Major budget initiatives include reducing personnel costs by $84,000 by
eliminating the Front Desk Manager position and creating a new part-time
Community Engagement Coordinator. Childcare services will also be
eliminated, saving about $15,000.
o The new CivicRec software is expected to provide more detailed analytics
and report on memberships and revenue.
o A significant drop in projected revenue for admissions (Account 43055106) from $60,000 to $10,000 was explained as a more conservative
and realistic projection. A 5.8% decrease in Community Center
membership revenue was also attributed to a more conservative
forecasting approach.
o Membership numbers have grown from a low of approximately 700 to
1,800 members currently. Membership is fluid, with an estimated 65%
retention rate and 35% turnover.
o The 2024 budget revenue projection was $174,000: staff opted to project
$250,000 for the upcoming budget, a conservative figure reflecting a
slower upward trend.
o Rental revenue is projected to grow modestly from $86,400 to $87,338.
o Cell phone reimbursements for full-time staff total approximately $5,610.
Car allowances are provided for some employees.
o A five-year camera replacement plan and a four-year laptop replacement
cycle are in place with the city IT department.
o Surveillance cameras are planned for installation at Nassif, and a DSLR
camera kit (~$3,000) is budgeted for marketing.
o Cost-of-living raises will apply to full-time staff only; part-time staff pay is
frozen for the next fiscal year due to the minimum wage increase.

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o The board acknowledges that a special committee’s recommendation for
special programs without burdening staff was incorporated into the budget.
Michael Meloy motioned to approve FY 2026-2027 as presented. Claude Owen
seconded. Duffey-yes, Meloy-yes, Greene-yes, Owen-yes, Seelinger-yes, Christno, Baker-yes, Matson-yes. Approved 7-1.
The next joint meeting with the City Council is schedule at 5:30 PM at the police
training room.

Election of Officers
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Jason Duffey was re-elected as Board President.
Michael Meloy was elected as Vice President.

Park Board Member Comments
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Thank you to Chris & staff for your continued hard work.

Adjournment of Open Meeting
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Adjournment approved by unanimous roll call at 9:14 PM

__________________________________
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Jason Duffey, President

Submitted by: Carrie Battles

DIRECTORS REPORT
Chris Deal, Director of PARKS & RECREATION
August, 2026
• Thank you to those who were able to attend the Joint Meeting
between the Park Board and City Council in July. Staff presented a
new Power Point, which you can see on the City’s Website. Staff and
the Park Board appreciated the opportunity to share our department
successes over the past year, featuring 4 Ribbon Cuttings. The Board
and Staff listened to questions and valuable input from City Council
members and appreciate their ongoing support.
• Parks & Recreation Department staff have completed the 2026-2027
budget, which was presented at the June Park Board meeting and
approved. Staff have also been in evaluation of the Year-to-Date
budget and made some adjustments in part-time staffing and
overtime. Also, further explanation will be provided on the “Fund
Balance and Year-To-Date Financial Review” under New Business.
• The Hawthorne Park Trail Project received 3 bids for this project. The
lowest bid came in over budget, and this will also be presented under
New Business.

• The Administrative Committee and Finance Committee met on
Monday, to discuss the Year To Date Budget and Fund Balance, the
Hawthrone Park Trail Bids, along with discussion of Land Donation in
the Shepard Park Area. This also will be discussed under New
Business.

• Buildings & Grounds met on Tuesday, before the Park Board
meeting, and reviewed current Park and Facility maintenance work,
discussion about the Dog Park, heard of the Land Donation proposal
for Shepard Park, and reviewed the Hawthrone Park Trail Bids, which
again, will be discussed under New Business.

• The Parks for the 21st Century Foundation meetings are going very
well, and more information will come forward as the Park Foundation
develops. As the Board is aware, past City of Warrensburg Mayor,
Scott Holmberg is the Chairman of the Foundation and doing a great
job with the “renewal” of the Foundation, which now has renewed the
501c3 OFFICIAL status from the Federal Government. Currently there
is approximately $19,000 in the Foundation Funds.

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following reports are presented
Administrative and Program Staff.

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Parks & Recreation Assistant Director
Tony Albertina
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Met with the City’s Finance Department to review the proposed
FY 2026–2027 budget and evaluate the department’s financial
performance during the current fiscal year.
Continued analyzing the FY 2025–2026 budget and recommended
potential adjustments to keep departmental expenditures within
established budgetary constraints.
Applied for and received a $1,300 grant from the West Central
Electric Foundation to support improvements at Hawthorne Park.

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Responded to inquiries and questions from prospective bidders
regarding construction of the Hawthorne Park Sensory Garden
Trail.
Coordinated with department staff and Information Technology
on final preparations for the September 1 CivicRec launch,
including equipment installation, staff training, marketing, and
customer account setup.
Met with vendors to discuss the proposed camera installation
project at Nassif Aquatic Center for the next fiscal year.
Collaborated with marketing staff on the development of the
upcoming activity guide and other departmental marketing
initiatives.
Continued working with staff on operational planning, fall
programming, and preparations for the upcoming fiscal year.
Continued supporting the Warrensburg Parks Foundation through
fundraising initiatives and organizational planning.

Recreation Superintendent
Carrie Battles
• Finalized Trips & Tours through December
• Weekly reconciliation with Finance
• Printing financial records daily for ActiveNet reconciliation
• Scheduling Senior Center events for July & August
• Finalized all reservations for outside community groups (ABC Club,
Rotary, Lions Club, Community Chorus, Summer Singers, etc.)
• Assisting Recreation Supervisors
• Processing invoices for Community Center & Maintenance
• Processing payroll
• Assisted with Freedom Fest 5k

• Attended Summer Singers, Some’re Not event
• Attended City Council Meeting in July for Parks & Rec Month
Proclamation
• Facilitated Recreation Committee Meeting
• Attended Joint Meeting with Park Board & City Council
• Attended Chamber Awards Banquet
• Escorted Trips & Tours group to Butterfly Exhibit at Powell
Gardens
• Assisting with budget preparation
• Boxing financial records for retention
• Working with Marcy from Recovery Court on monthly
memberships
• Posting all Parks & Recreation board & committee meetings
• Attended Senior Programming call with MPRA
• Planned All Inclusive Dance
• Continuing training & implementation meetings with CivicRec

Park Operations Superintendent
Gabe Dalton
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Mowing and weed eating all parks
Trash removal
Spraying weeds and trails
Spraying Spirit trail
Lining and dragging ball fields
Repairing Lions Lake trail after every rain
Working on pricing for dog park
Removing of downed limbs and trees
Replacement of pump at outdoor pool
Replacement of check valve and pump at indoor pool

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HVAC maintenance
Repaired boards on bridge at Lions Lake
Fixed drain issue at west park
Repaired parking lot at soccer fields
Pulling weeds in playgrounds
Aquatics Facilities Manager
Kaitlin Black

• Inservice (Training Hours, 4 hours required a month for all pool staff)
-Sundays 10:00am-12:00pm
-Mondays 10:00am-12:00pm
-Staff can aid in certification courses for training hours)
• Full Lifeguard Certification Course (7/14, 7/28, 8/8)
• Lifeguard Recertification course (8/29)
• Hosted WPR Free Swim July 2nd – This was our second-year hosting, and we
had over 700 people come in for the event
• Hosted a deal day for the 4th of July to help with our city-wide event day
• Aqua CAMP week #1 and #2 – 38 attended
• Working with WHS swim team and Piranha’s to continue practices and plan
for events
• Swimming Under the Stars (July 24th, August 7th)
• Hosted Dive school program on July 27th – 1 attended
• Dive-in Movie July 31st playing Gnomeio and Juliet at Nassif – 90 Attended
• Held Cardboard boat race competitions for Summer Day Camp at Nassif
• Hosted our Cardboard boat race at Nassif – 9 boats (2 sunk) August 3rd
• Aquatics KOKO Radio report August 4th @8:30am
• Attended Building & Grounds Committee August 18th @6:00pm
• Interviewing, Hiring, and Training Swim Instructors
• Preparing for the beginning of the school season as staff end their summers
• Assisting in the Hawthorn Park bid process with Chris and Tony
• Learning and preparing for Civic Rec software change (weekly meetings)
• Preparing and planning for fall/winter programs and events in Aquatics

• Communicating and working with maintenance and service companies to
fix and maintain pool systems at the community center and Nassif
• Weekends only at Nassif after Sunday the 16th
• Continuing all practice and water safety training outside before Nassif’s last
day for people September 7th (labor day)
• Doggie Dive September 9th – getting together sponsors, giveaways, and T
shirts
• Continuing to schedule staff and rentals to finish out the 2026 season

Recreation Services Manager
Morgan Hebensperger
• Radio Report: August 4th
• Attended several meetings involving discussions about Civic Rec and
implementation processes for front desk staff
• Updated documents new members fill out to match new policies with Civic
Rec
• Attended weekly staff meetings
• Worked front desk shifts at NAC and CC
• Process payroll
• Contacted customers with upcoming reservations to confirm event details
• Processed and filed new membership forms and membership cancellation
forms
• Created staff schedules for Front Desk Attendants at both Nassif Aquatic
Center and the Community Center
• Entered new memberships in Civic Rec
• Reconciled daily cash transactions for Nassif Aquatic Center and the
Community Center
• Ordered inventory and supplies for the Nassif Concession Stand
• Processed invoices related to Nassif Concession operations
• Created accounts for all part-time staff attendants in Civic Rec
• End of season PA’s for part-time staff

• Reviewed fall activity guide and discussed corrections with Supervisor of
Marketing
• Attended End of Summer Family Bash for all city employees

Recreation Supervisor of Fitness
Carson Beard
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Radio Report on Tuesday, June 2nd
Pay VISA bill by the 10th
This month I took on covering a Spin class on Thursday evenings
until September
Finishing touches for 5K
o B&B Race Timing will be running our timing
system for the Freedom Fest
o Staff have signed up to work, would anyone else
like to volunteer?
o Getting prizes and donations from local
businesses
o Ordering T-shirts on Friday, June 19th
Helped with the Summer of Soccer event on Friday, June 12! Was
so fun!!
Attended two Freedom Festival meetings this month
Civic Rec Trainings this month (once a week)
Fitness Equipment repairs for;
o Elliptical
o Lat pull down
Sunrise Yoga program canceled due to no registration
Youth Strength & Conditioning canceled due to no registration

Recreation Supervisor of Marketing
Bailey Carson

Activity Guide o Main task for the last month with getting layout done,
graphics that were needed done, and new CivicRec information in it
o Currently being printed
• Graphics & Misc. o Tony and I met with KOKO and the UCM radio on
sponsorship information with them
o All the graphics for the upcoming programs and sports for the Fall Activity
Guide have been created
o Working on my new schedule of posts, calendars, etc. for all the fall
information to be shared

Recreation Supervisor of Sports
Michael Waldron
• We have 174 kids signed up for Flag Football this season (202 last
year)
o Whiteman added 6 teams and Higginsville added 1
o Our league has 25 teams
• We have 294 kids signed up for Fall Soccer this season (295 last
year)
o We have 30 teams from Warrensburg
o Whiteman added 13 teams and Knob Noster has 8 teams
o Our league has 51 teams – the largest it has ever been to my
knowledge
• Volleyball sign-ups ended we have 86 kids signed up

o Also, a bigger number from last year (73 last year)
• Slow-Pitch softball is going smoothly the community was very
happy it is back
o Still working out kinks in rulebooks and this to fix for next
year but we have 11 teams!
• Cheerleading is also up from last year we currently have 21 now
(18 last year)
o Working on setting up a weekend clinic for people who
missed registration or couldn’t commit to a full season
• Working through hiring new officials for the fall season of busy
sports
• Working with Riley and maintenance on soccer/flag football fields
and getting them ready for games
• We are starting Soccer and Football early enough that we will be
done before Halloween!
• Getting ready to open registration for Basketball Leagues
o Bitty Basketball
o Little Hoopsters
o 1st-6th Grade
o Men’s Adult League
Recreation Supervisor of Programs and Events
Cierra Williams
Summer Day Camp
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Summer Day Camp officially ended on August 14.

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Began ending PAs for Summer Day Camp staff.

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Processed final payroll for summer staff.

Programs & Registration
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Finished adding fall activities into CivicRec.

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Line dancing and social dancing classes are now open for
registration in ACTIVE Net. These classes will be transferred to
CivicRec once the site is open to the public.

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Continuing to get instructors set up in the system for upcoming
dance classes.

All-Abilities Dance
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Preparing for the All-Abilities Dance event on August 19.

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Worked with Carrie and the Johnson County Board of Services to
coordinate the event.

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The event will have a fun luau theme.

Upcoming Activities
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Began preparations for October Halloween activities.

Parks Maintenance Crew Leader
Addy Gates
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Repaired Indoor ADA ramp
Replaced lights & ceiling tiles in the fitness center
Replaced lights at Nassif
Restroom latch replacements at Nassif
National Fire Suppression repaired a beam detector in the indoor
pump room.

• Yearly and 5th year wet sprinkler system safety inspection
completed and passed.
• Set up upcoming yearly fire alarm panel inspection.
• Repairs to Lions’ Lake trail after storm caused wash out damage
• Fixed and replaced toilet seats in the Community Center
• Downed tree limb removal at Grover Park
• Collaborated with City Hall to host the City Employee End of
Summer Party at Cave Hollow.
• Hired a new nighttime custodian
• Weed eating and landscaping upkeep across all parks
• Created an organized spreadsheet for all parks fire extinguishers as
well as a spreadsheet for all paint used within the WCC and parks
• Learned how to line ball fields

TO:
CC:
FROM:
SUBJECT:
DATE:

Parks & Recreation Board – Administrative, Finance &
Buildings and Grounds Committees
Mike Schrage, City Manager
Jessica Venvertloh, Management Analyst
Chris Deal, Parks & Recreation Director
Tony Albertina, Assistant Parks & Recreation Director
Parks & Recreation Department Fund Balance and Year-toDate Financial Review
August 17, 2026

INTRODUCTION
This memo explains the City of Warrensburg’s fund balance process,
summarizes the Parks & Recreation Department’s projected FY2025-26
financial position, and identifies the funding decision needed for the
Hawthorne Park Sensory Garden Trail project.
DISCUSSION
Parks & Recreation staff would like to thank Jessica Venvertloh,
Management Analyst, and Mike Schrage, City Manager, for assisting with
the fund balance explanation and year-end budget projections. The
following information summarizes the current financial position of the Park
Fund.
Fund Balance
• Budgets are prepared prior to the current fiscal year ending so the
actual year-end financial position is not entirely known as the next
year’s budget is being prepared.
• The year-end financial position is also not known immediately at the
end of the fiscal year.
• The City’s auditor needs to complete the audit, make adjusting
entries, etc. and provide final audited financials once they have
completed their work.
• The City received and accepted their updated audited financial
statements for FY24-25 on 4/27/26.
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• The audited Park Fund balance at the end of FY 24-25 was
$1,518,026.
• Staff presented and the Park Board & City Council approved a FY 2526 Budget in the amount of $3,693,913 on 9/8/25.
• The Front Desk project carried over from FY 24-25 to FY 25-26 in the
amount of $343,000.
• So, a spend down of fund balance was anticipated in the amount of
$343,000.
• That reduction created a new staff estimated fund balance for the
end of FY 25-26 of $1,175,026.
• $1,175,026 is 31.81% of the budgeted amount of $3,693,913.
• That was the basis of staff reporting an estimated fund balance of
32% to the Park Board on 7/27/26.
• We now have unaudited financial information through July 31, 2026.
• That is 10 months out of our 12 month fiscal year which ends
September 30, 2026.
• We have extensively reviewed every revenue and expense line items
looking at:
o Original Budget
o Year-to-Date Receipts & Expenditures
o Projected Spending for the rest of the fiscal year
▪ Specifically including any spending adjustments we can
make for the remainder of the fiscal year
• Staff is prepared to provide a much more detailed financial reporting
as well as take questions, but in summary:
o Total Revenue is now projected to come in 1.85% below budget
which equates to $68,446
o Expenditures are now projected to come in .72% over budget
which equates to $29,063
o Combining revenue shortfalls and expenditure overruns that
totals a negative budget impact of ($97,509) or -2.64%

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• Combining the anticipated spend down for the front desk project and
the anticipated budget impact the combined fund balance reduction is
$440,508.
• So, the audited fund balance at the end of FY 24-25 was $1,518,026
and staff now estimates that the fund balance at the end of FY 25-26
will be $1,077,517.
• That fund balance is 30.26% of the FY 24-25 budget of $3,561,119.
• It should be noted that the FY 25-26 budget increased to $3,693,913
so the estimated $1,077,517 equates to 29.2 % of the FY 25-26
budget.

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Hawthorne Trail Project
Phase I – Parking Lot
$25,000 JCBS Grant
$25,000 Parking Lot Expense
Phase II – Trail Design
$20,000 JCBS Grant
$20,000 Design Costs
Phase III.A – Trail Construction
$25,000 JCBS Grant
$2,000 Foundation Donation
$1,300 West Central Coop Donation
$15,000 Foundation Donation – Payable Upon Request & Available for
Trail Construction
$43,300 Grants & Donations to Date
$127,000 Trail Construction Low Bid Amount
$83,700 Remainder to be Funded
Park Board Budget / Policy Decision
1) Authorize spending $83,700 of the $100,000 FY 26-27 Capital
Improvement line for Trails & Parking Lots?
2) Amend the budget to reflect deficit spending thereby reducing the
fund balance by $83,700?
3) Delay the project and wait for fundraising to raise the additional
funds?

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Note: If the Park Board wishes to commence construction and continue to
raise funds, it should authorize spending from the budget or from reserves
as the financial authority to proceed at this time and any fundraising
successes at a later date can offset either the expenditure line item or fund
balance when those funds are received.
If the Park Board does not wish to authorize funding the remainder from the
26-27 budget or reserves, it would be necessary to raise additional funds
such that funds in hand and the Park Board budget appropriation totals the
$127,000 necessary to fund the construction project before entering into a
contract to proceed.
Phase III.B – Trail Amenities
$33,850 Play Feature Expense Goal
Funding Sources?
$5,000 Anticipated JCBS Brick Sale Proceeds
Additional Foundation Fundraising?
Additional Donations?
Additional Grants?
Additional Parks Department Funding
26-27 Operating Budget
Deficit Spending from Reserve Balance
ADDITIONAL FINANCIAL REPORTING
Parks & Recreation staff will present the “higher level” line-item analysis on
revenue & expense, as part of the 4th quarter, year-end unaudited report.
The 2025-2026 audited report will be presented in May 2027.
RECOMMENDATION/ACTION REQUIRED
Staff recommend proceeding with the trail construction project by
authorizing up to $83,700 from the FY2026-27 Capital Improvement
allocation for Trails and Parking Lots while continuing fundraising efforts to
offset the Parks & Recreation Department’s contribution. This
recommendation is contingent upon confirmation that all pledged donations
are available and verification that the full construction cost is adequately
funded.

5

The Administrative and Finance Committees are asked to review this
recommendation and forward a recommendation to the Park Board for final
consideration and action.

6

Warrensburg Parks & Recreation | Park Board Memorandum

Warrensburg Parks and Recreation Department

MEMORANDUM
TO:

Warrensburg Parks and Recreation Board

FROM:

Chris Deal, Parks and Recreation Director
Tony Albertina, Assistant Parks and Recreation Director

DATE:

August 17, 2026

SUBJECT:

Hawthorne Park Sensory Garden Trail Construction Bid Award

BACKGROUND
Warrensburg Parks and Recreation solicited sealed bids for construction of the Hawthorne Park Sensory
Garden Trail at Hawthorne Park, 815 Hawthorne Boulevard. The project includes site preparation, grading
and earthwork, erosion control, tree protection, concrete trail construction, colored concrete, handrail
installation, and turf establishment. Bids were publicly opened at 10:00 a.m. on July 30, 2026, at the
Warrensburg Community Center.

BIDS RECEIVED
Three bids were received and read aloud:
Bidder

Total Bid

Tenoch Construction, Inc.

$126,756.70

J.C. Myers Construction

$150,419.10

Max Commercial Construction, LLC d/b/a Max Paving

$163,448.06

Tenoch Construction submitted the lowest bid, which is $23,662.40 below the next-lowest proposal.

BID REVIEW
Tenoch Construction submitted the apparent lowest bid and acknowledged Addendum No. 1. Its proposal
includes a signed Contractor Services Agreement and the required bidder certifications contained in the
bid packet. Before contract execution, staff will coordinate with the City Attorney, City administration, and
McClure to complete the final review of the bid documents, quantities, insurance, certifications, and
contract requirements.
• Apparent low bid: $126,756.70
• Required completion date: December 1, 2026
• Liquidated damages: $500 per calendar day beginning December 2, 2026, subject to the contract
terms

FISCAL IMPACT
The following grants and donations have been identified for the Phase III.A trail construction project:
Funding Source
Johnson County Board of Services grant

Amount
$25,000.00
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Warrensburg Parks & Recreation | Park Board Memorandum

Funding Source

Amount

Warrensburg Parks Foundation donation

$2,000.00

West Central Electric Foundation grant

$1,300.00

Additional Foundation commitment payable upon request

$15,000.00

Total grants and donations

$43,300.00

Tenoch Construction bid

$126,756.70

Remaining City funding required

$83,456.70

The remaining $83,456.70 may be funded from the $100,000 FY2026-2027 Capital Improvement
allocation for Trails and Parking Lots. Any future grants or donations received for the project may offset
the Parks and Recreation Department's contribution, as permitted by the final funding and accounting
plan.

STAFF RECOMMENDATION
Staff recommends that the Parks and Recreation Board:
• Approve Tenoch Construction, Inc. as the apparent lowest and best bidder for the Hawthorne Park
Sensory Garden Trail Construction project in the amount of $126,756.70.
• Authorize up to $83,456.70 from the FY2026-2027 Capital Improvement allocation for Trails and
Parking Lots to supplement the $43,300 in identified grants and donations.
• Recommend the contract award to the City Council for final authorization, if required, and authorize
staff to complete the contract process.
• Make the approval contingent upon satisfactory final review by the City Attorney, City administration,
McClure, and Parks and Recreation staff; confirmation of all pledged funding; and verification that
the complete construction cost is adequately funded.

ACTION REQUESTED
Motion: Approve Tenoch Construction, Inc. as the apparent lowest and best bidder for the
Hawthorne Park Sensory Garden Trail Construction project in the amount of $126,756.70;
authorize up to $83,456.70 from the FY2026-2027 Capital Improvement allocation for Trails and
Parking Lots; and forward the contract award to the City Council for final authorization contingent
upon satisfactory legal, administrative, engineering, funding, and contract review.

Page 2

Warrensburg Parks and Recreation Department

Memorandum
To:

Parks and Recreation Board - Administrative Committee – Buildings & Grounds

CC:
From:
Date:
Subject:

Chris Deal, Parks and Recreation Director
Tony Albertina, Assistant Director of Parks and Recreation
August 11, 2026
Proposed Donation of Property Adjoining Shepherd Park

Kenneth and Martha “Marty” Tharp have offered to donate two vacant lots adjoining Shepherd Park to Warrensburg Parks
and Recreation. The Tharps retained the lots after selling their former residence on Murray Hill Drive in the 1960s. They
originally hoped to build on or sell the property, but neither occurred, and they have continued paying the property taxes
since that time.
The Tharps initially asked whether the City would purchase the property. After receiving information from the City Manager,
they advised that they are willing to donate the property directly for park purposes. Their children do not live in Missouri and
are not interested in retaining the land.

Property Information
The following information is based on the correspondence, Johnson County property record, Norwood Park plat, and
colored map provided with the request.
• Lots 9 and 10, Block C, Norwood Park Addition.
• The property outlined in blue on the attached colored map corresponds with Lots 9 and 10 and totals approximately 0.59
acre, or 25,724 square feet.
• Approximate property dimensions are shown on the attached Norwood Park plat.
• The attached Johnson County property card is for PID 12602402030000200, identifies the record owner as THARP, K L,
and describes “NORWOOD PARK BLK C LT 009 .10,” with deed reference Book 0370, Page 0018.
• The property card lists an assessed land value of $3,082, a total valuation of $16,220, and $303.57 due for tax year 2025;
current tax status should be verified before transfer.
• No improvements are listed on the property record.
• The land contains a substantial elevation change and is not currently developed as parkland.

Proposed Purpose and Donor Request
The property is located on a wooded hillside between portions of Shepherd Park and residences along Murray Hill Drive.
The Tharps view the property as a natural buffer and would like the land to remain associated with Shepherd Park as open
space. No specific recreational development has been proposed.
• The donors would like to complete the transfer without incurring significant additional expenses.
• They will consult their financial and tax advisors regarding any potential charitable tax benefit.
• Any representation concerning value or deductibility would remain the responsibility of the donors and their professional
advisors.

Potential Benefits
Although the substantial elevation change may limit opportunities for active park development, the property may still provide
long-term value to Shepherd Park as protected open space and a buffer from surrounding residential development.
• Preserves wooded open space adjoining Shepherd Park.
• Maintains a natural buffer between park property and nearby residences.
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• May prevent future development that could conflict with park operations or neighboring properties.
• May provide long-term environmental, habitat, drainage, or passive recreation value even if the hillside is not suitable for
active park development.

Staff Recommendation
Staff believes the proposed donation has long-term value as an addition to Shepherd Park. Staff recommends that the
Administrative Committee review the donation request and that the Parks and Recreation Board recommend approval of the
donation. Following the Park Board’s recommendation, staff would review any necessary remaining items before submitting
the donation to the City Council for consideration.

Supporting Maps
Exhibit 1 — Johnson County Parcel Map for PID 12602402030000200

Source: Johnson County parcel map supplied with the request. The map is informational and is not a boundary survey.

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Exhibit 2 — Plat of Norwood Park Addition

The recorded plat depicts Block C and the surrounding street and lot layout.

Page 3

Exhibit 3 — Johnson County Property Card for PID 12602402030000200 (Page 1 of 2)

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Exhibit 3 — Johnson County Property Card for PID 12602402030000200 (Page 2 of 2)

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