On the agenda: Weston meeting — Flock Camera (May 21)

NOTICE & AGENDA
MOUNTAIN BAY METROPOLITAN

POLICE DEPARTMENT
OVERSIGHT BOARD

Date: Thursday, May 21, 2026
Time: 3:30 p.m.
Place: This meeting will be held via

https://us02web.zoom.us/j/6953385367
Or via telephone: 646-558-8656, enter, 6953385367# then enter #
Or at the Rothschild Village Hall

Pursuant to State Statutes, the following subject matter will come before the Board for consideration and possible action:

1. Call to Order
2. Announcements and Statements from the Audience

(This is the only opportunity for the public to address any items of concern including items on the agenda. Public comment is not allowed
without Board action when an agenda item is discussed. Due to open meeting laws, the Board will not be able to have a dialog with the person
making public comments. Ifthe person making public comments would like answers to questions, then they will need to leave their phone
number with the Clerk so they can be contacted by staff to have their questions answered. Public comments will be limited to 3 minutes per
person, No action will be taken during public comments.)

3) Minutes of Previous Meeting(s)
Oversight Board Meeting Minutes of April 23, 2026
4. Budget to Actual

DS Discussion and Possible Action Regarding Current Status of Mountain Bay
Metropolitan Police Department Project with The Boldt Company and HTG and Final
Billing Costs

6. Discussion and Possible Action Regarding Building Project Details

e Final Design and Building Specifications Regarding HVAC, BAS Controls,
Networking Systems, Etc.
e Furniture, Fixtures, and Equipment Procurements, Soft Costs, Construction

Costs
wh, Discussion and Possible Action Regarding Contractual Agreement with HTG for Bid and
Construction
8. Discussion Regarding Police Day-to-Day Operation Activities

e Structure of Employees in Police Department
e Update on Police Department Equipment
e Flock Cameras

Os Announcements and Statements from the Oversight Board

10. Set Date, Time, and Agenda Items to Discuss at Next Meeting

11. Adjourn
Signed: Chigabeth Febkner, woMc

Presiding Officer or Designee

Posted at the: Rothschild Village Hall, MBMPD Office, Weston Village Hall, & Rothschild Post Office Daily Herald Notified:
Via: FAX

By: EF EF
Date: 05/20/2026 05/20/2026
NOTE: Please note upor reasonable notc, efforts willbe made to accommodate the needs of sabled individuals through appropriate elds und serves For addtional

information or to request this service, contact the Village Clerk's Office, (715) 359-3660, during the normal hours of operation.

Ifthere is a quorum of any other governmental body present at the meeting, the existence of the quorum shall not constitute a meeting as no action of such body is contemplated,

oon aay

POLICE

MOUNTAIN BAY METROPOLITAN POLICE
OVERSIGHT BOARD MEETING MINUTES
March 23, 2026

Accepted:
1. Call to Order:

Clerk Elizabeth Felkner called the meeting to order at 3:30 p.m. Members present: Dan
Helgeson, Mark Maloney, Hooshang Zeyghami, Jason Jablonski, and Katrina Clark. Also
present: Chief of Police Jeremy Hunt, Captain Nicholas Aldrich, Captain Greg Schremp,
Captain Chris Buenning, Rothschild Administrator Ryan VanDeWalle, Weston Administrator
Jami Gebert, Fiscal Agent Melanie Wiskow, and Clerk Elizabeth Felkner.

2. Appointment of i i airman Along wi

Ms. Felkner explained that Mr. Helgeson, Mr. Maloney, Mr. Zeyghami, and Mr. Jablonski have
aterm of 1 year for 2026-2027. Ms. Clark has a term of 2 years for 2026-2028.

Motioned by Maloney/Jablonski to Nominate Dan Helgeson as Chairman for the
Oversight Board. Questioned and carried 5:0.

Motioned by Zeyghami/Jablonski to Nominate Mark Maloney as Vice-Chairman for
the Oversight Board. Questioned and carried 5:0.

3. Announcements and Statements from the Audience:
Jim Pinsonneault - 5002 Arrow Street: Mr. Pinsonneault wants to thank the Police

Department for their dedicated work and assistance with helping the communities
regarding the storm damage from the tornado. Mr. Pinsonneault is requesting the Oversight
Board members begin to explain the reasoning as to why the Police Department is in need
of a new building and inform the public how the building is going to be funded. Mr.
Pinsonneault explained that many residents are not familiar with the process and are
confused about the funding. Mr. Pinsonneault mentioned the positive turnout regarding the
annual rabies vaccination clinic that was held at the Village of Weston Municipal Center.

7 Mi £ Previous Meeting(s):

Motioned by Maloney/Zeyghami to Approve the Oversight Board Meeting Minutes of
March 12, 2026 as Presented. Questioned and carried 5:0.

5. Acknowledge Presentation of Mountain Bay Metropolitan Police Department 2025 Audit:
Mr. VanDeWalle mentioned that Scott Sternhagen, from CLA the MBMPD audit firm, was

present via Zoom to present the audit. Overall, Mr. Sternhagen was very pleased with the
audit for the Village of Rothschild.

Motioned by Maloney/Jablonski to Acknowledge the Mountain Bay Metropolitan
Police Department 2025 Audit as Presented. Questioned and carried 5:0.

6. Budget to Actual:

The Board and staff discussed details throughout the budget.

MOUNTAIN BAY METROPOLITAN POLICE
OVERSIGHT BOARD MEETING MINUTES
March 23, 2026

Accepted:
7. Discussion and Possible Action Regarding Current Mountain Bay Metropolitan Police

Depart ilding Project:

The Board answered questions that were provided by HTG. Matt Paulus from The Boldt
Company, and Tom and Amy from HTG were present to answer questions pertaining to the
building specifications, bidding procedure, timeline, submittals, FFE procurements, soft
costs, and construction costs to the Board. Chief Hunt and Mr. VanDeWalle prepared a
Building Proposal Project document that explains the background of the department along
with the cost breakdown and building information. This document is still being created and
changes will be made.

No Action Taken.

8. i ion and Possible Action Regardii

Chief Hunt and Captain Aldrich gave a brief update of the department.

e Chief Hunt and Captain Aldrich gave an update on the newly hired employees, and
new positions within the department.

e Three vehicles were recently sold through Wisconsin Surplus.

e The department utilized the dog donations to purchase two new vehicles.

e The department is working with CCIT to purchase new monitors and computers.

e Two flock cameras were installed this week, and new vests were purchased for the
K-9’s.

9: Announcements and Statements from the Oversight Board:
Mr. Maloney wanted to welcome Katrina Clark to the Oversight Board.

Mr. Zeyghami suggested a financial statement should be requested of the contractor during
the bid opening process.

Mr. Jablonski mentioned that the Board should consider a contingency prior to the bid
opening in case the bids were to come in over budget.

10. Set Date, Time, and Agenda Items to Discuss at Next Meeting:
Next meeting was tentatively scheduled for Thursday, May 21, 2026 at 3:30 p.m. Items that

are being requested for the next Board meeting is to discuss Flock Camera’s along with the
building update.

11. Adjourn:

Motion by Maloney/Jablonski to Adjourn. Questioned and carried 5:0. Meeting
Adjourned at 4:25 p.m.

Prepared by: Elizabeth Felkner, Clerk

511412026 11:46 AM Budget Comparison - Detail Page: 1

ACCT
Fund: All Funds
2026
2026 Actual 2026 Budget % of
Account Number April 04/30/2026 Budget Status Budget

100-00-43521-000-000 LAW ENFORCEMENT STATE AIDS 0.00 0.00 5,000.00 5,000.00 0.00
100-00-43522-000-000 OTHER GRANTS 0.00 0.00 8,000.00 -8,000.00 0.00
100-00-43525-000-000 ALCOHOL GRANT 1,275.08 3,891.09 0.00 3,891.09 0.00
100-00-43526-000-000 CLICK IT- STATE GRANT 637.54 1,275.08 0.00 1,275.08 0.00
100-00-43527-000-000 SPEED ENFORCE - STATE 0.00 0.00 0.00 0.00 0.00
100-00-43528-000-000 NARCOTICS GRANT 0.00 0.00 0.00 0.00 0.00
100-00-43791-000-000 DC EVEREST SCHOOL LIASON 0.00 186,850.00 375,569.00 188,719.00 49.75
INTERGOVERNMENTAL REVENUES 1,912.62 192,016.17 388,569.00 -196,552.83 49.42
100-00-45110-000-000 OTHER FEES FOR SERVICE 0.00 0.00 80,415.00 80,415.00 0.00
FINES, FORFEITS AND PENALTIES 0.00 0.00 80,415.00 80,415.00 0.00
100-00-46210-000-000 POLICE DEPT. FEES 2,356.39 6,296.92 30,000.00 23,703.08 20.99
100-00-46211-000-000 POLICE DEPT. FEES - DARE CONTR 0.00 0.00 0.00 0.00 0.00
210-00-46211-000-000 OTHER DARE CONTRIBUTIONS 0.00 0.00 0.00 0.00 0.00
100-00-46212-000-000 POLICE DEPT. FEES - CRIME PREV 0.00 0.00 0.00 0.00 0.00
240-00-46212-000-000 _ VAPE PROGRAM 0.00 40.00 0.00 40.00 0.00
100-00-46213-000-000 SEIZED AND ABANDONED CASH 0.00 0.00 0.00 0.00 0.00
100-00-46770-000-000 SPECIAL EVENTS: LAW 0.00 3,150.00 12,000.00 8,850.00 26.25
PUBLIC CHARGES FOR SERVICES 2,356.39 9,486.92 42,000.00 32,513.08

100-00-47320-000-000 INTERGOV. CHARGES-ROTHSCHILD 495,687.50 991,375.00 1,982,750.00 991,375.00

100-00-47321-000-000 INTERGOV. CHARGES-WESTON 895,087.25 1,790,174.50 3,580,349.00 -1,790,174.50

100-00-47322-000-000 CONTRACTUAL SERVICES-SCHOFIELD 169,065.00 338,130.00 676,260.00 338,130.00

100-00-47323-000-000 CONTRACT SERVICES-T.WESTON 28,750.00 57,500.00 115,000.00 -57,500.00

INTERGOV'T. CHARGES FOR SERV. 1,588,589,75 3,177,179.50 6 354,359.00 -3,177,179.50 50.00
100-00-48110-000-000 INTEREST INCOME 3,544.55 12,145.50 10,000.00 2,145.50 121.46
210-00-48110-000-000 INTEREST INCOME 0.00 0.00 0.00 0.00 0.00
100-00-48111-000-000 CREDIT CARD REBATE 7,146.12 7,146.12 0.00 7,146.12 0.00
100-00-48420-000-000 INS. COMP, - LAW 0.00 0.00 0.00 0.00 0.00
100-00-48510-000-000 GENERAL DONATIONS 715.00 2,411.00 0.00 2,411.00 0.00
210-00-48510-000-000 DARE DONATIONS 0.00 0.00 0.00 0.00 0.00
220-00-48510-000-000 K9 DONATIONS 0.00 730.81 0.00 730.81 0.00
100-00-48900-000-000 MISCELLANEOUS REVENUE 0.00 0.00 0.00 0.00 0.00
MISCELLANEOUS REVENUES 11,405.67 22,433.43 10,000.00 12,433.43 224.33
210-00-49100-000-000 TRANSFER FROM GENERAL FUND 0.00 0.00 0.00 0.00 0.00
220-00-49100-000-000 TRANSFER FROM GENERAL FUND 0.00 0.00 0.00 0.00 0.00
100-00-49300-000-000 FUND BALANCE APPLIED 0.00 0.00 0.00 0.00 0.00
220-00-49300-000-000 FUND BALANCE APPLIED 0.00 0.00 58,000.00 58,000.00 0.00
100-00-49400-000-000 SALE OF PROP. & EQUIP. - LAW 30,874.64 33,624.64 0.00 33,624.64 0.00

NCING SOURCES ee; 30,874.64 33,624.64 58,000.00 24,375.36 57.97

Total Revenues

6,933,343.00 +3,498,602.34 49.54

5/14/2026 11:46 AM Budget Comparison - Detail Page: 2

ACCT
Fund: All Funds
2026
2026 Actual 2026 Budget % of
Account Number April 04/30/2026 Budget Status Budget
100-00-52110-110-000 POLICE DEPT WAGES 303,844.28 1,249,369.12 3,898,731.00 2,649,361.88 32.05
100-00-52110-112-000 POLICE DEPT COMMISS/COMMIT WAG 0.00 0.00 2,000.00 2,000.00 0.00
100-00-52110-130-000 POLICE DEPT FRINGES 136,382.79 608,176.10 1,767,494.00 1,159,317.90 34.41
100-00-52110-133-000 POLICE DEPT UNIFORM ALLOWANCE 48.00 30,839.33 36,000.00 5,160.67 85.66
100-00-52110-210-000 POLICE DEPT OTHER PROF SERVS 7,500.00 7,620.00 35,000.00 27,380.00 20.77
100-00-52110-212-000 POLICE DEPT LEGAL 0.00 0.00 20,000.00 20,000.00 0.00
100-00-52110-213-000 POLICE DEPT AUDITORIACCTG 0.00 0.00 15,000.00 15,000.00 0.00
100-00-52110-220-000 POLICE DEPT UTILITIES 4,401.76 6,312.44 16,000.00 9,687.56 39.45
100-00-52110-224-000 POLICE DEPT PHONE 2,228.88 12,742.38 60,000.00 47,257.62 21.24
100-00-52110-240-000 POLICE DEPT SERVICE CONTRACTS 799.53 36,411.80 60,000.00 23,588.20 60.69
100-00-52110-241-000 POLICE DEPT BLDG REPIMAINT 41,500.00 41,500.00 8,000.00 6,500.00 18.75
100-00-52110-242-000 POLICE DEPT EQUP REP/MAINT 0.00 569.07 6,000.00 5,430.93 9.48
100-00-52110-243-000 POLICE DEPT VEHICLE REP/MAINT 7,943.35, 19,018.19 70,000.00 50,981.81 2747
100-00-52110-244-000 POLICE DEPT COMPUTER MAINT 2,137.50 34,468.90 150,000.00 115,531.10 22.98
100-00-52110-249-000 POLICE DEPT OTHER REP/MAINT 100.00 601.13 5,000.00 4,398.87 12.02
100-00-52110-278-000 POLICE DEPT OFFICE EQUIP FEES 0.00 0.00 7,500.00 7,500.00 0.00
100-00-52110-310-000 POLICE DEPT OFFICE SUPPLIES 250.87 622.81 12,000.00 11,377.19 5.19
100-00-52110-311-000 POLICE DEPT POSTAGE 93.60 93.60 3,000.00 2,906.40 3.42
100-00-52110-315-000 POLICE DEPT EQUIP UNDER $5000 0.00 0.00 8,000.00 8,000.00 0.00
100-00-52110-317-000 POLICE DEPT PHOT SUPP/AWARDS 0.00 0.00 1,200.00 1,200.00 0.00
100-00-52110-318-000 POLICE DEPT DETECT BUREAU SUPP 1,612.83 2,199.33 10,000.00 7,800.67 21.99
100-00-52110-319-000 POLICE DEPT DOG SUPPLIES 745.16 1,865.95 0.00 1,865.95, 0.00
220-00-52110-319-000 K9 SUPPLIES 0.00 0.00 8,000.00 8,000.00 0.00
100-00-52110-324-000 POLICE DEPT MEMBERSHIP DUES 0.00 1,232.05 750.00 ~482.05 164.27
100-00-52110-330-000 POLICE DEPT TRAVEL REIMB 889.00 1,001.00 700.00 -301.00 143.00
100-00-52110-335-000 POLICE DEPT PROGRAM SUPPLIES 0.00 0.00 750.00 750.00 0.00
100-00-52110-338-000 POLICE DEPT KITCHEN SUPPLIES 0.00 28.27 500.00 471.73 5.65
100-00-52110-342-000 POLICE DEPT AMMOI/TRNG SUPPLIES 2,556.62 11,591.27 25,000.00 13,408.73 46.37
100-00-52110-352-000 POLICE DEPT GAS/DIESEL FUEL 8,471.09 20,825.58 110,000.00 89,174.42 18.93
100-00-52110-353-000 POLICE DEPT CLEANING SUPPLIES 267.31 675.61 1,000.00 324.39 67.56
100-00-52110-390-000 POLICE DEPT MISC EXP 1,216.16 1,423.16 8,000.00 6,576.84 17.79
100-00-52110-391-000 POLICE DEPT-DONATIONS 0.00 0.00 0.00 0.00 0.00
100-00-52110-490-000 POLICE DEPT TRAINING 2,737.50 3,816.50 25,000.00 21,183.50 15.27
100-00-52110-491-000 POLICE DEPT EDUCAT INCENTIVE 0.00 0.00 9,000.00 9,000.00 0.00
100-00-52110-492-000 POLICE DEPT SPEC EVENT/MTG EXP 2,308.73 4,568.70 5,000.00 431.30 91.37
220-00-52110-492-000 K9 SPECIAL EVENTS 0.00 0.00 0.00 0.00 0.00
100-00-52110-510-000 POLICE DEPT INS - WORK COMP 0.00 0.00 80,000.00 80,000.00 0.00
100-00-52110-512-000 POLICE DEPT INS - VEHICLES 0.00 4,344.52 13,200.00 8,855.48 32.91
100-00-52110-513-000 POLICE DEPT INS - PUBLIC LIAB 0.00 19,322.12 60,000.00 40,677.88 32.20
100-00-52110-519-000 POLICE DEPT INS - OTHER 0.00 3,184.56 8,000.00 4815.44 39.81
100-00-52110-810-000 POLICE DEPT CAPITAL - AUTO 0.00 0.00 82,482.00 82,482.00 0.00
100-00-52110-811-000 POLICE DEPT CAPITAL - BLOGS 0.00 0.00 203,836.00 203,836.00 0.00
100-00-52110-812-000 POLICE DEPT CAPITAL -OTHER 0.00 0.00 38,000.00 38,000.00 0.00
210-00-52110-812-000 DARE - CAPITAL OTHER 0.00 0.00 0.00 0.00 0.00
220-00-52110-812-000 K9 CAPITAL 0.00 89,927.00 50,000.00 39,927.00 179.85
100-00-52130-110-000 CROSSING GUARD - WAGES 870.00 3,960.00 12,250.00 8,290.00 32.33
100-00-52130-130-000 CROSSING GUARD - FRINGES 66.57 298.62 950.00 651.38 31.43
PUBLIC SAFETY 488,971.53 2,178,609.11 6,933,343.00 4,754,733.89 31.42

100-00-59290-000-000 | TRANSFER TO DARE 0.00 0.00 0.00 0.00 0.00

5/14/2026 11:46 AM Budget Comparison - Detail Page: 3

ACCT
Fund: All Funds
2026
2026 Actual 2026 Budget %of
Account Number April 04/30/2026 Budget Status Budget
OTHER FINANCING USES 0.00 0.00 0.00 0.00 0.00
Total Expenses 488,971.53 2,178,609.11 6,933,343.00 4,754,733.89 31.42

Net Totals 4,146,167.54 4,256,131.55 0.00 1, 256,131.55

nt TG PARTNERSHIPS

Ee hitect: BEYOND BUILDINGS

BIDDING AND CONSTRUCTION
EE TRATION EROPOSSL

Mountain Bay Metro Police Department | Weston, WI
Prepared For: Jeremy Hunt, Chief of Police
Organization: | Mountain Bay Metro Police

Project Type New Building

ATT Th
wou 247

POLICE

bd

Jeremy Hunt, Chief of Police
Mountain Bay Metro Police

211 Grand Avenue

Rothschild, WI 54474
[email protected]

Dear Jeremy,

We are grateful for the opportunity to present our proposal for the bidding and construction
contract administration phase of the Mountain Bay Metro Police Department's new building. Our
team at HTG Architects takes great pride in diligently working alongside our clients, planning and
designing buildings that respond to the ever-changing needs in communities they serve.

For over 65 years, HTG Architects has focused on combining our talents, creative thinking, and
our partnership-oriented mindset to support each new project with unmatched dedication. We see
your project as more than just a building and offer you our commitment as more than architects,
championing all aspects of the process, start to finish. We put our team's best strengths to work
each time we partner with a municipality and are thrilled at the prospect of supporting Mountain
Bay Metro Police’s unique vision for this new building in Weston, WI.

HTG's deep-rooted experience, combined with the technical support of our consulting engineers,
has become a fine-tuned process aimed at creating right-fit solutions and lasting partnerships
beyond just the brick and mortar. We are grateful for your continued confidence in our proven
process and to take part in this exciting next phase for the Mountain Bay Metro Police.

Thank you!

Jom Wijgre—

Tom Moorse, Principal
HTG Architects

HTG ARCHITECTS

1010 Mainstreet, Suite 100 Hopkins, MN 55343
Email: [email protected]

Office: 952.278.8880

Direct: 612.308.0127

OUR VALUES

ABOUT HTG ARCHITECTS

O} Here at HTG, we believe that relationships are foundational for our success. From our project
yy teams to our vendor connections and longstanding client partnerships, we strive to emphasize
co our core values in each interaction, forging meaningful connections that endure long beyond the

duration of the project. Everything we do begins with service and ends with relationships.

We start with your vision and add our industry-specific insight and experience to design and
execute plans that bring your unique project to life. Our history is a living part of our design
process. Founded in 1959, we maximize the value of over 65 years of experience by improving
on previous projects and using our specialized expertise to provide innovative and thoughtful
designs.

Serve

HTG’s unique approach to architecture emphasizes a robust pre-design phase followed by a

tried-and-true process for total project coordination. Getting all the ideas out in the open at the

very earliest stages helps ensure all avenues are explored, allowing projects to proceed with

confidence and a thorough understanding of cost and timeline right from the beginning. We help

ensure things proceed according to plan by offering full-service consulting, far beyond just the

basics of architectural design. We strive to make our clients’ lives easier and have custom-
Listen tailored our approach to doing just that.

Fal PROJECT TEAM

Y

Learn The following firms and individuals make up our Project Team that has been specifically
assembled for your design project. Their expertise and history of many years of working in
partnership helps ensure exceptional communication and follow-through. HTG will remain your

primary point of contact and will oversee coordination of all other consultants.
(ce Role Firm Team Member

Principat-in-Charge HTG Architects Tom Moorse
Project Manager HTG Architects ‘Amy Macal
Invest Interior Designer HTG Architects Alma Serrano
‘Structural Engineer Iss Shawn Parks
Mechanical Engineer Emanuelson-Podas Joseph Hayes
Electrical Engineer Emanuelson-Podas Matt Beckett

Innovate

SCOPE OF WORK

Project Description

This proposal is for the bidding & negotiation (BN) and construction administration phases (CA) of a new
building in Weston, WI. The design and bid documents were prepared under a contract Mountain Bay
Metro Police Department had with Boldt Construction for that phase of the work. We understand our
contract for these next two phases (Bidding & CA) will now be direct with MBMPD. The project has a hard
budget set at $7 million. The building is approximately 26,500 SF and includes approximately 18,500 SF
of office and 8,000 SF vehicle garage. We have assumed a 12-month construction schedule.

Services Overview

01 Bidding & Negotiation (BN): HTG will implement the bidding process on behalf of MBMPD. This
includes advertising for bids and making the drawings available to bidders thru the builders’ exchange.
HTG will attend and host 1 pre-bid meeting and we will attend and lead the bid opening meeting. HTG
will be available during the bid period to answer bidder questions and issue any addendums that may
be required.

02 Construction Administration Services (CA): HTG will assist both on and off the job site. HTG will
assist in the permitting process. CA Services include review and approval of contractor requests for
Payment, review of shop drawings, requests for information, and punch lists. HTG will provide phone
and email support helping minimize contractor delays. We have included time for monthly site visits to
review the project to ensure the work is adhering to the contract documents. We will provide site
observation reports following each visit. We have also included time to attend weekly 1 hour long
virtual construction meetings that are led by the contractor. HTG has included up to 12 hours of time to
help coordinate Furniture, Fixtures and Equipment (FFE) selection and coordination.

Meetings Included in Fixed Fee Scope

Meeting Type Meeting Quantity | HTG Attendees
Bid Phase In-Person Meetings 2 2
Bid Phase Virtual Meetings 1 2
In-Person Construction Meetings 2 1
Virtual Weekly CA Phase Meetings 36 1

In-Person Punch List Meeting 1 2

Proposed Fee Structure

Fixed Fee Scope of work

The services outlined above will be performed for a base fixed fee plus reimbursable expenses. Refer to
the Agreement Details page for other clarifying details. The total base fee for Bidding and Construction
Contract Administration is $172,800.

Hourly Rate Scope of Work

The following services will be performed on an hourly basis due to the variable or unknown nature of the
associated work. HTG will only charge for the time used to perform the services and will not engage
beyond the requested scope unless directed by the Client.

* Additional Meetings beyond the quantities described above

e 3D Rendering views as requested

¢ Additional Project Support beyond the anticipated construction timeframe

e Design Changes

* Value Engineering (VE) revisions if required to reduce the construction cost

Total Proposed Fee may increase or decrease due to jurisdictional requirements or Owner requests
described in Hourly Rate Scope of Work. Reimbursable expenses described in Agreement Details will be
additional. HTG evaluates fees annually; should your contract extend beyond the anticipated timeframe or
be put on hold longer than 6 months due to factors beyond HTG’s control, we reserve the right to increase
fees both hourly and fixed.

Agreement Details

Assumptions

HTG's proposed services are based on the following assumptions. In the event of any facts or events
which differ from such assumptions, Consultant services, schedule, and compensation shall be adjusted
accordingly.

¢ This proposal is based on the project design as described within this proposal

¢ The general contractor will be responsible for Construction Costs, Scheduling, and Construction.

¢ Ifthe design scope of the project changes, HTG will provide notice before engaging in additional work.
* — Suitable soils exist for standard structural design and calculations.

* — Civil Engineering, Landscape Architecture, and Stormwater management engineering and calculations
will be by Owner's Civil Engineering Consultant. (if required)

HTG Architects 2024 Hourly Rates HTG Architects 2024 Reimbursable Expenses

Principals $ 225 - $ 255/hr In-House Printing (black & white) $ 0.26 / square foot
ProjectArchitects $165-$205/hr In-House Printing (color) $ 2.50 / square foot
Project Managers $ 155-$225/hr Outside Printing Direct Cost + 10%
Job Captains $ 125 -$ 155/hr Mileage Direct Cost (current IRS rate)
Designers $120/hr Travel / Airfare / Lodging Direct Cost + 10%
Administrative $105 / hr Postage / Delivery Direct Cost + 10%
Overtime $ Time + 1/2 Consultants’ Additional Services Direct Cost + 10%

Others Direct Cost + 10%

Site Survey, Pre / Post (By Owner)
Construction ALTA Survey

Expectations and Standard of Care

Every project is unique. Unforeseen events beyond anyone's control will occur. Weather conditions, labor
shortages, and product availability affect schedules. Costs can change due to material or labor rate
increases. If something is omitted in the drawings or by a bidding contractor, the client is still required to pay
for it as the value is still applicable. HTG makes no warranties, expressed or implied, that its output is free of
errors and omissions. HTG strongly recommends a contingency fund for all projects to cover unforeseen
increases or changes. HTG, the general contractor, and vendors will strive to keep the project on schedule
and within budget working diligently to deliver a high-quality product and a smooth process. HTG's services
shall be performed in a manner consistent with and limited to that degree of skill and care ordinarily
exercised by practicing design professionals performing similar services at the same time, in the same
locality, and under the same or similar circumstances and conditions.

MUTUAL WAIVER OF CONSEQUENTIAL DAMAGES AND LIMITATION OF LIABILITY

IN NO CIRCUMSTANCES SHALL THE ARCHITECT OR CLIENT OR ANY OF THEIR RESPECTIVE OFFICERS,
MEMBERS OR EMPLOYEES BE LIABLE FOR PUNITIVE, CONSEQUENTIAL OR EXEMPLARY DAMAGES OF
ANY NATURE INCLUDING, BUT NOT LIMITED TO, DAMAGES FOR LOST PROFITS OR REVENUES OR THE
LOSS OR USE OF SUCH PROFITS OR REVENUE, LOSS BY REASON OF PLANT SHUTDOWN OR INABILITY
TO OPERATE AT RATED CAPACITY, INCREASED OPERATING EXPENSES OF PLANT OR EQUIPMENT,
INCREASED COSTS OF PURCHASING OR PROVIDING EQUIPMENT, MATERIALS, LABOR, SERVICES, COSTS
OF REPLACEMENT POWER OR CAPITAL, DEBT SERVICE FEES OR PENALTIES, INVENTORY OR USE
CHARGES, DAMAGES TO REPUTATION, DAMAGES FOR LOST OPPORTUNITIES, OR CLAIMS OF ANY OF THE
PROJECT COMPANIES’ CUSTOMERS, MEMBERS OR AFFILIATES, REGARDLESS OF WHETHER SAID CLAIM
IS BASED UPON CONTRACT, WARRANTY, TORT (INCLUDING NEGLIGENCE AND STRICT LIABILITY) OR
OTHER THEORY OF LAW. INADDITION, WHETHER AN ACTION OR CLAIM IS BASED ON WARRANTY,
CONTRACT, TORT OR OTHERWISE, UNDER NO CIRCUMSTANCE SHALL THE ARCHITECT'S TOTAL LIABILITY
ARISING OUT OF OR RELATED TO THIS AGREEMENT EXCEED THE CONTRACT PRICE.

LET’S GET STARTED!

Thank you for considering our team to support your unique vision. On behalf of HTG Architects,
our engineering consultants, and whole Project Team, we are very grateful for the opportunity to
take part in this exciting next phase for Mountain Bay Metro Police. If this proposal is acceptable,
please sign and return a copy to HTG . At that time, we will prepare an AIA Owner-Architect
agreement for your review and signature.

We have enjoyed collaborating with you and your team and look forward to working with you. We
sincerely appreciate your continued confidence in HTG!

Total Fee for Bidding and Construction Contract Administration: $172,800
Plus Reimbursable Expenses

Date

Proposal Accepted By:

Jom Wijra—

Click or tap here to enter text.

Tom Moorse, Principal Jeremy Hunt, Chief of Police
HTG Architects Mountain Bay Metro Police