On the agenda: Cottagegrove meeting — facial recognition (Oct 27)

VILLAGE OF COTTAGE GROVE
NOTICE OF PUBLIC MEETING
Village Board of Trustees
2027 Budget Workshop
Monday, October 26, 2025
5:30 p.m.
This meeting will take place as a hybrid meeting both virtually and in person at Village Hall at 221
E. Cottage Grove Road. If you are utilizing Zoom, please join the meeting from your computer,
tablet or smartphone by visiting https://us06web.zoom.us/j/81441356010?
pwd=xOs9txDDJUihZ8XvzU8qan9OIU7Nmi.1. Y ou can also participate via phone by dialing 1 312
626 6799 and use Meeting ID 814 4135 6010 #. When asked for your Participant ID, just press #,
when asked for the Passcode enter 221.You may also choose to participate by providing public
comment prior to the meeting via email to Village Clerk Lisa
Kalata: lkalata@ villageofcottagegrove.gov. If this is a teleconference, virtual or hybrid meeting,
please review the Village of Cottage Grove’s policy.
1. Call To Order
2. Determination Of Quorum And That The Agenda Was Properly Posted.
3. Pledge Of Allegiance
4. PUBLIC APPEARANCES-Public's Opportunity To Speak
5. New Business
a. Discuss 2027 Preliminary Budget As Recommended By The Budget Review Committee
And Select Date Of Public Hearing For Adoption Of The 2027 Budget.
Documents:
2027 BUDGET REVIEW COMMITTEE RECOMMENDED BUDGET WORKSHOP PACKET.PDF
MSB SPACE NEEDS STUDY PROPOSAL - ENGBERG ANDERSON.PDF
a.i. Consider 2027 Preliminary Budget As Recommended By The Budget Review
Committee And Select Date Of Public Hearing For Adoption Of The 2027 Budget.
b. Discuss Location For November 12th Visioning And Design Workshop Regarding The
“Village Center” Project/Redevelopment.
Documents:
CG_COMPPLAN-WORKSHOPLOC_2026-10-22.PDF
b.i. Consider Location For November 12th Visioning And Design Workshop Regarding
The “Village Center” Project/Redevelopment.
6. Adjournment
Any item on the agenda is subject to final action. Notice: Persons needing special

b.i. Consider Location For November 12th Visioning And Design Workshop Regarding
The “Village Center” Project/Redevelopment.
6. Adjournment
Any item on the agenda is subject to final action. Notice: Persons needing special
accommodations should call 608-839-4704 at least 24 hours prior to the meeting. It is possible
that members of and possibly a quorum of members of other governmental bodies may attend the
above stated meeting to gather information; no action will be taken by any governmental body at
the above-stated meeting other than the governmental body specifically referred to above in this
notice.

2027 Budget Review Committee
Recommended Budget
Village Board - Budget Workshop
October 26th, 2027
1

Table of Contents
Introduction
Budget Overview/Notes from Administrator
Highlights from Assistant Administrator/Finance Director
Staff Budget Memo Narratives
Administration Department
Colonial Club
Clerk’s Office
Deer-Grove EMS
Cottage Grove Fire Department
Library Board
Parks, Recreation, and Forestry Department
Police Department
Public Works Department

4
6

11
13
16
17
21
27
31
34
43

Village Fund Budgets
Levy Breakdown
General Fund
Debt Service Fund
Capital Projects Fund
Equipment Replacement and Infrastructure Maintenance Fund
Public Infrastructure Fund
Park Development Fees Fund
Library Fund
Tourism Fund
Affordable Housing Fund
Tax Incremental District 6
Tax Incremental District 8
Tax Incremental District 9
Tax Incremental District 10

50
51
67
69
72
75
77
79
81
83
86
87
88
89

Utility Commission Adopted Budget
Water
Sewer

91
101

Appendix
2026 Budget Amendments

108

Introduction

3

Staff Memo
Memo Date:

October 22, 2026

To:

Village Board

From:

Matt Giese – Village Administrator

Subject:

2027 Budget – Budget Overview

Background
As part of the Village’s annual budget development process, the Village Board has completed
its capital project prioritization, approved an updated Financial Management Plan (FMP), and
received budget recommendations from various committees, commissions, and boards.
Administration has reviewed all departmental budget requests and prepared a draft budget that
aligns with the Board’s adopted FMP. The Budget Review Committee (BRC) met to review and
consider the Administration's proposed budget. The Committee's recommended budget is
reflected in this packet.
--Next Step: Village Board Budget Workshop – Board to review the BRC’s recommended
budget and approve a Preliminary Budget for publication.
--Final Step: Public hearing and adoption of 2027 Budget (currently planned for November 16th)
The following is a table of contents for the “2027 Budget Packet” (memos/ recommendations/
supplementary materials)
2027 Budget Packet
• Introductory Summary of proposed 2027 Village Budget
o “Budget Notes”: Summary of tax levy, assessed value, levy limits, and tax
impacts – Village Administrator Matt Giese
o Overview and Budget Highlights – Assistant Administrator/Finance Director
Cameron Sawyer
• Budget Requests/Memos
o Administration – Administrator Giese and Assistant Administrator/HR Manager
Inga Cushman
o Clerk’s Office – Clerk Lisa Kalata
o EMS – Chief Eric Lang
o Fire Department – Chief Nick Archibald
o Library Board – Board President JP Villavicencio
o Parks & Recreation – Director Sean Brusegar
o Police – Chief Garry
o Public Works – Director Kyela O’Loughlin
2027 Budget Notes
Equalized Value (TID in) = estimated fair market value of all taxable property in the Village
--2025 Equalized Value (TID in): $1,545,983,000
--2026 Equalized Value (TID in): $1,886,285,900 (+$340,302,900; 22% increase)

Village of Cottage Grove, WI

Staff Memo
Assessed Value (TID out) = all property outside of TIF Districts as assessed by Village
Assessor. Assessed Value (TID out) is the Village’s “tax base” for purposes of establishing a tax
rate and levy.
--2025 Assessed Value (TID out): $832,674,355
--2026 Assessed Value (TID out): $1,452,160,316 (+$619,485,961; 74.4% increase)
Average assessed value home in the Village = $440,000 (+$125,000; 39.7% increase)
• The Village’s current assessment to equalized value ratio is about 101.6%. This means
the Village’s average assessed value home is valued about 1.6% higher than “fair
market value”. By law, the Village must maintain an assessment ratio between 90% 110% of fair market value. The Village contracted with Associated Appraisal to complete
a full revaluation process which concluded in 2026. The revaluation process does not
result in the Village collecting any additional tax revenue.
Tax Levy and Tax Impact
--2025 tax levy for 2026 budget: $6,512,526
--Financial Management Plan levy for 2027 Budget: $7,996,499
• +$1,483,973; 22.8% increase
• Total Village property tax = $2,424 for $440,000 property
o $40 decrease on the average tax bill (1.6%)
--2027 “all in” Department/Committee requested levy for 2027 Budget: $8,202,487
• +$1,689,961; 25.9% increase
• Total Village property tax = $2,485 for $440,000 property
o $22 increase on the average tax bill (.9%)
--2027 Administration proposed/recommended levy for 2027 Budget: $7,933,788
• +$1,421,262; 21.8% increase ($62,711 less than the approved FMP levy)
• Total Village property tax = $2,404 for $440,000 property
o $60 decrease on the average tax bill (2.4%)
--2027 BRC recommended levy for 2027 Budget: $7,933,788
• +$1,421,262; 21.8% increase ($62,711 less than the approved FMP levy)
• Total Village property tax = $2,404 for $440,000 property
o $60 decrease on the average tax bill (2.4%)
Note for context: every $10,000 in the adopted tax levy = $3.03 in taxes for the average
assessed value home in the Village ($440,000)

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Village of Cottage Grove, WI

Staff Memo
To:

Village Board

From:

Cameron Sawyer – Assistant Administrator/Finance Director

Subject:

2027 – Overview and Budget Highlights

Fiscal responsibility/fiscal health of the Village: Overall fiscal health plays a significant role
in the budget process. Significant factors include general fund reserves, growth, and
infrastructure.
General Fund reserves: The Village’s unrestricted fund balance remains strong and continues
to be managed in accordance with its formal fund balance policy, which calls for maintaining an
unrestricted General Fund balance between 20% and 30% of annual General Fund operating
expenditures. The Village has consistently met or exceeded this target range over the past
several years.
General Fund operating budgets are not developed with the objective of generating annual
surpluses. Rather, the Village’s current reserve levels are largely the result of prudent fiscal
management, conservative budgeting practices, and favorable market conditions. During
periods of elevated inflation, economic uncertainty, or weaker market performance, fund
balances may naturally decline. In some cases, the Village may also strategically utilize
reserves to support one-time expenditures or other financial priorities.
It is important to recognize that maintaining adequate reserves is a critical component of the
Village’s financial stability. Fund balance serves as working capital to support ongoing
operations and cash flow needs throughout the year, particularly during periods between
property tax collection cycles. Because property taxes represent the Village’s largest revenue
source and are received at specific times of the year, reserves help ensure the Village can
continue providing essential services without disruption.
Growth: The Village is experiencing the highest growth rate in Dane County, and the 3rd highest
rate in the State. For 2026, the Village’s net new construction (NNC) percentage was 23.92%,
significantly exceeding the Dane County average of 2.43%. This growth is particularly important
because net new construction is the primary factor in calculating allowable levy increases under
Wisconsin’s levy limit law. Aside from voter-approved referendums and debt-related
adjustments, NNC is the only option available to increase the Village’s levy authority.
While growth expands the tax base and creates additional levy capacity, it also generates
increased demand for municipal services and infrastructure. Public safety often experiences
growing service demands as new residents and development are added to the community.
Despite this rapid growth, the Village continues to operate with one of the leanest staffing levels
among Dane County municipalities. This reflects the Village’s ongoing commitment to efficient
service delivery and prudent fiscal management while continuing to meet the needs of a rapidly
growing community.
Infrastructure: The Village has made significant investments in infrastructure over the past
several years and has proactively addressed many of its major capital improvement needs. As a
result, the Village’s roads and related infrastructure systems are generally in good condition.
Continued investment in maintenance and replacement is essential, as aging infrastructure and

Village of Cottage Grove, WI

6

Staff Memo
deferred repairs can lead to higher future costs, increased service disruptions, and potential levy
pressures.
The Village’s commitment to maintaining and reinvesting in its existing infrastructure has
positioned the community well for long-term sustainability and financial stability. Through its
most recent capital prioritization process, the Village established sustainable annual funding
strategies to address ongoing roadway, sidewalk, and trail maintenance needs. These
dedicated investments help preserve public assets, support community safety and mobility, and
reduce the likelihood of significant tax impacts resulting from deferred maintenance in the future.
Budget Highlights: Wisconsin’s Consumer Price Index for All Urban Consumers (CPI-U) is
currently 3.27%, which closely reflects the annual cost increases the Village can expect to
experience in maintaining existing service levels and operations. Historically, the Village has
provided cost-of-living adjustments (COLA) for employees that are generally consistent with
CPI-U trends, helping maintain competitive compensation and support employee retention.
Consistent with this practice, the proposed budget includes a 3.27% COLA adjustment for staff,
effective January 3, 2027.
The Village Board’s adopted Financial Management Plan projected a total levy of $7,996,499.
The proposed budget, as presented, requires levy support of $7,933,788, approximately
$62,711 below the levy amount anticipated in the Financial Management Plan. As a result, the
proposed budget remains consistent with the Board’s long-term financial strategy while utilizing
less levy support than originally projected.
General Fund
General Government: Expenditures related to the Village Board, Municipal Court,
Administration, and Clerk’s Office are projected to increase by $55,582, or 4.74%, compared to
the 2026 amended budget. The primary factors contributing to this increase are higher workers’
compensation insurance costs of approximately $10,600 and an estimated $50,000 increase in
municipal building operating expenses associated with the anticipated opening of the new
Police Station in the second quarter of 2027.
These increases are partially offset by a $20,849 reduction in election-related expenditures,
reflecting lower anticipated election costs in 2027. Overall, the proposed budget adjustments
ensure continued support for core administrative functions while accounting for the operational
impacts of new Village facilities and changing service needs.
Public Safety: Consistent with prior years, public safety accounts for the largest increase in
operating expenditures among all budget categories. The Cottage Grove Fire Department’s
budget request increases General Fund support by $24,321, while the Deer-Grove EMS budget
request increases General Fund support by $62,600. Both budgets are largely considered costto-continue requests, with the Fire Department budget also incorporating additional
administrative resources to support ongoing operations.
The Cottage Grove Police Department represents the most significant increase within the public
safety category, with an additional $226,244 included in the proposed budget. This increase is
primarily attributable to the recommendation to add one Detective position beginning in the

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Village of Cottage Grove, WI

7

Staff Memo
fourth quarter of 2027, along with standard cost-to-continue adjustments such as wages,
benefits, and operating expenses.
Partially offsetting these increases is the transfer of inspection-related expenditures to the
Capital Projects Fund, resulting in a $102,000 reduction in General Fund expenditures
compared to the 2026 budget.
Overall, the proposed Public Safety budget reflects a net increase of $213,015, or 5.37%, over
the 2026 amended budget. This investment supports the Village’s continued commitment to
maintaining high-quality public safety services while addressing the operational demands of a
growing community.
Public Works: Public Works proposed budget is 2.08% less or $26,146 less than the prior
year’s budget.
Culture, Recreation, and Education: Expenditures for Parks, Recreation, and Forestry are
projected to increase by $70,004 compared to the 2026 budget. The primary factors driving this
increase include the addition of part-time forestry staffing resources ($12,000), the transfer of
irrigation costs for Fireman’s Park from the Park Development Fund to the General Fund
($15,000), and increased stormwater utility charges ($10,000).
These investments support the continued maintenance and stewardship of the Village’s parks,
recreation amenities, and urban forestry resources while ensuring operating costs are
appropriately allocated within the General Fund. Overall, the Culture, Recreation, and Education
budget category reflects a net increase of 7.19% over the 2026 budget.
Conservation and Development: No changes in overall operations of planning and economic
development are being proposed. Village TIF Districts typically bear any major costs associated
with development or planning efforts.
Budget Summary of Major Projects:
Ollie Street Reconstruction: $2,395,000 (CP: $830,000, W: $863,000, S: $702,000)
Main Street Reconstruction, Reynolds South to Village Limits $2,259,500 (CP: $765,000, W:
$843,500, S: $651,000)
Budget Summary of Annual Road, Sidewalk, and Trail Maintenance:
In 2024, the Village established a dedicated annual funding program to address the ongoing
maintenance and preservation of roads, trails, and sidewalks. The initial annual allocation was
set at $1,000,000 and is adjusted each year by a 2.5% inflationary factor to help maintain
purchasing power and keep pace with rising construction costs.
For 2027, the available allocation for road, trail, and sidewalk maintenance is $1,077,000.
Consistent with the Village Board’s approved Financial Management Plan (FMP), the street
repaving portion of the current year's allocation will be deferred and accumulated to support a
large-scale roadway repaving program planned for 2028. This strategy is expected to provide
approximately $2,000,000 in funding for the 2028 repaving initiative, allowing the Village to

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Village of Cottage Grove, WI

8

Staff Memo
undertake more substantial roadway improvements while maintaining a sustainable and
predictable annual funding approach.
Maintenance by category:
• Street Repaving - $0
• Street Chip Sealing and Crack Fill - $185,000
• Bike Trail and Sidewalk Maintenance - $25,000
Budget Summary of Vehicles and Equipment:
In 2024, the Village established a dedicated annual funding program to support the replacement
of vehicles and equipment. The program began with an annual allocation of $1,000,000, which
is increased each year by an inflationary factor of 2.5% to help maintain purchasing power and
keep pace with rising replacement costs.
For 2027, the vehicle and equipment replacement allocation totals $1,077,000. This funding is
intended for General Fund and other governmental equipment needs and does not include
vehicle or equipment purchases associated with the Water and Sewer Utilities.
The equipment purchases identified below total $858,675, which is $218,325 less than the
amount available through the capital prioritization allocation. In addition, a planned election
equipment purchase originally scheduled for 2026 was deferred to 2027, with approximately
$23,000 in previously allocated funding remaining available to support that acquisition. This
approach maintains flexibility within the replacement program while ensuring critical equipment
needs continue to be addressed in a fiscally responsible manner.
General Government
• 2027 Computer and Network Infrastructure Replacement Program - $47,500
Public Safety
• Fire – Tires for Brush Truck, Command Vehicles, Chain Saws/Saws/related equipment,
and SCBA facepiece fit testing equipment - $93,675
• Police – Two Squads, Firearms, Training Weapons, E-Bike, Drone/UAS, Traffic
Monitoring Equipment, Body Armor - $284,500
Public Works
• Plow Truck - $231,000
• Facilities - $30,000
Culture, Recreation, and Education
• Slope Mower, Huston/Fireman’s Field renovations, Fireman’s Park driveway repair,
Willow Run Surface Improvement - $168,000

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Village of Cottage Grove, WI

9

Staff Memo
Capital Projects Fund (non-borrowed) Notable Initiatives:
• Building Maintenance - $45,000
• Facility Study - $50,000
• Traffic Study - $40,000
• ADA Compliance Projects - $10,000
• Playground Maintenance - $10,000
• Emergency Service Building - $5,000
• Additional Beautification - $4,000
Park Development Fund Notable Initiatives:
• Bakken Park Playground Removal - $25,000

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Village of Cottage Grove, WI

10

2027 Budget Request
Meeting Date: 10/26/2026
Memo Date:

October 21, 2026

To:

Village Board

From:

Matt Giese, Village Administrator
Inga Cushman, Assistant Administrator/HR Manager
Cameron Sawyer, Assistant Administrator/Finance Director

Subject:

2027 – Administration Budget Request

Capital Projects Fund:
Professional Services ($25,000) – Administration utilizes independent consulting services on
an as-needed basis to support and strengthen recruitment efforts for Department Head, Deputy,
and other management-level positions. Because staffing needs can vary significantly from year
to year, it is difficult to accurately predict the level of recruitment assistance that may be
required. The requested funding would provide sufficient resources to support the recruitment
and selection of up to two management-level positions during 2027, if needed. In addition, these
funds could be used to conduct one-off external market compensation analyses to ensure the
Village remains competitive in attracting and retaining qualified employees.
There has been board member feedback to possibly consider conducting a consultant-led
comprehensive Wage/Compensation and Classification Study in 2027. For context, the Village
has never had a formal wage study completed, nor do we have established wage ranges across
the organization. A typical study would include a review of current positions, an assessment of
internal equity through a job analysis process, a market compensation analysis using
comparable municipalities, development of a recommended salary structure/pay plan, and
implementation recommendations.
Based on preliminary research, the cost of such a study would likely be less than $30,000,
depending on the final scope of work. If the Board directs staff to include this initiative in the
2027 budget, Administration would recommend budgeting up to $30,000 to ensure sufficient
funding is available. Any consultant services would be procured through a competitive Request
for Proposals (RFP) process, which would ultimately determine the final project cost.
Municipal Services Building (MSB) Space Needs Study ($50,000) – With the Police
Department vacating their current space when they move to their new station in 2027, it would
be helpful to have a strategic and efficient plan for use of the vacated space by other Village
departments/services as needs present themselves. The study would:
• Evaluate how the vacated space should be utilized to best meet the Village’s short-term
and long-term operational needs.
o Identify which departments, services, and positions, if any, should be relocated
into the available space and establish a recommended implementation timeline.
• Assess former Police Department areas that are not readily adaptable for use by other
Village departments, including specialized spaces such as the sally port, interrogation
rooms, armory, and evidence room.

The Village of Cottage Grove, WI

11

2027 Budget Request
Determine whether these spaces should be renovated, repurposed, or
decommissioned.
o Develop cost estimates and renovation recommendations necessary to make the
space functional and suitable for ongoing Village operations.
o Establish a prioritized timeline for implementation of any recommended
improvements.
Evaluate the feasibility and operational benefits of expanding the garage area at the
Municipal Services Building (MSB).
o Develop preliminary concepts and cost estimates for any recommended
expansion.
o Identify the preferred timing and phasing of improvements based on operational
needs, facility constraints, and available funding.
o

•

Staff recommend utilizing our current Architects (Engberg Anderson) for the project, and the
current estimate is $43,000 (attached/linked in meeting packet). Following feedback, the scope
may be adjusted, so for budgeting purposes we would propose a not to exceed budget of
$50,000.
2027 Vehicle & Equipment Replacement ($47,500)
IT Equipment (Scheduled replacement) ($47,500) – Replacement of about 11 workstations,
depending on economic factors. Network and cable room related infrastructure $20,000.
Total Fiscal Impact: $122,500
Administration Recommended funding sources:
Fund
Proposed Budget
Notes
Professional
Services;
Space Needs Study
410 – Capital
75,000
411 – Capital
47,500 IT Hardware replacement
Total $
122,500

The Village of Cottage Grove, WI

12

To:

Village of Cottage Grove

From: Colonial Club Senior Activity Center
Melody Riedel, Executive Director
Date: September 28, 2026
Re:

Request for Municipal Support

On behalf of the Colonial Club, I submit the following information for your consideration as you
plan for your 2027 budget.
For the Village of Cottage Grove, in 2025 we provided services to 34 individuals and we are on
track to attain that for 2026. Those individuals received one or more of the following services:
Benefits Received in Hours

2022

2023

2024

2025

Case Management
Adult Day Center
Supportive Home Care/Respite
Care

232
629
251

258
149
336

230
382
284

124
883
288

Benefits Received in Numbers

2022

2023

2024

2025

Meals @ Colonial Club
Meals Delivered
Transportation (miles)
Residents coming to activities
Residents volunteering by hours

468
2798
5713
387
593

342
2844
4796
383
371

78
2270
283
390
400

159
2054
806
419
182

2026

Jan-Aug

117
359
217

2026

Jan-Aug

76
1635
587
347
141

Budget Justification

We are requesting $32,000 for 2027 from the Village of Cottage Grove, which is level funding
from 2026. Although the number of individuals served experienced a slight decrease during this
past year, we remain encouraged by the overall impact of our programs and services. Changes
in participation can be influenced by a variety of factors, including individual needs, health
circumstances, or transportation. Colonial Club continues to actively engage with individuals
and families, strengthen community partnerships, and identify opportunities to reach those
who may benefit from our services. We are hopeful that participants will increase in the coming
year as we continue to expand outreach, build awareness of our programs, and respond to the

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changing needs of the community. We greatly appreciate the continued support. This
investment provides stability and allows us to maintain essential services while working toward
reaching more individuals in the year ahead.
Total Colonial Club Service Report Comparison 2022-2026
(All Northeast Dane County municipalities which include: City & Town of Sun Prairie, the
Village & Town of Cottage Grove, Deerfield, Marshall, Medina, Bristol & Burke)
Year

2026Jan-Aug
2025
2024
2023
2022

Case
Adult
Management Day
(hours)
Care
(hours)
1,531
9,463
2,609
15,485
3,197
15,435
3,068
13,632
2,995
11,431

Meals

Supportive
Home Care
(hours)

23,112
37,791
36,356
37,030
36,800

1,007
1,831
2,166
2,355
2,403

Transportation Activities
(miles)
(# times
people
checked in
9,349
11,886
17,343
15,938
2,0055
12,919
25,203
11,097
28,176
10,739

Recap of the 2025, moving into 2026










Looking back on the past 2 years, the heart of our organization, our employees,
embraced changes in leadership and other employee changes across the organization.
First, we had the change of a new Executive Director; new Director of Services, and then
adding a new Director of Activities (and we just hired a new Director of Activities), a new
nutrition coordinator, new adult day center leaders, new supportive home care leader,
new case manager (and we just hired an additional case manager), and a new
supportive home care aide. Whew! We are excited about the welcoming our newest
team members, as they bring fresh ideas, enthusiasm, and a strong commitment to our
mission. We are grateful to have them on board and look forward to all we will
accomplish together.
Colonial Club, as well as other agencies, continue to struggle finding qualified and
trustworthy employees to work in the Supportive Home Care Program. Because of the
lack of workers, there continues to be a waitlist for this program.
A positive trend with our activities has developed over the past years. We have been
adding new activities to our calendar and increased the marketing through social media
and a variety of newsletters. We are getting better at capturing the number of people
coming in for activities. Through these efforts, our number of times people checking in
for activities has increased over the years.
Earlier in 2026 we retired our minivan, due to the repairs exceeding the actual value of
the vehicle. Therefore, we were unable to provide additional rides for our special
entertainers, meals and various activities.
Colonial Club will continue to provide the same exceptional services and activities.

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2026 Trends for Older Adults
•

•

•

•

In Wisconsin, the older adults are the fastest-growing demographic, with projections
showing people 65 and older reaching 1.3 million by 2030. Currently, there are 1 in 5
Wisconsinites that are now 65 or older. Nearly a quarter of older adults live in rural
areas and they are becoming more active in local advocacy.
The more active older adults are leaning towards community based, structured group
exercise, but lower impact options as they enjoy the social part of the classes. These
active folks are also giving up passive sightseeing tours and opting for high energy active
excursions, along with hands on volunteer work. They are also utilizing more physical
therapies and smart watches to track their progress.
The older adults with limited mobility are seeking ways for highly engaging low-impact
activities, such as online university courses or virtual book clubs or volunteering as
virtual tutors. They are relying on assistive smart home devices to maintain their aging
in place lifestyle.
Despite all of the positive activities of our older adults, the economic trends may curtail
some of their enthusiasm. The increasing food costs, increasing gas prices and a tight
local affordable housing market may dampen their spirits slightly.

Colonial Club will be monitoring these trends and continue to work towards the desired
needs or wants of our older adults. We have already taken strides to meet these trends by
offering group exercise classes, that are low impact, but focus on building strength. Colonial
Club is also offering more diverse active adventure excursions. Unfortunately, with the high
price of technology, we currently are unable to offer online options, but we provide online
resources from others as much as possible.
Thank you for your continued partnership and support for the older adults of Cottage
Grove. Colonial Club looks forward to continuing our mission of enhancing the well-being
and independence of older adults!

15

2027 Budget Request
Meeting Date: 10/26/2026
Memo Date:

October 21, 2026

To:

Village Board

From:

Lisa Kalata, Village Clerk

Subject:

2027 – Clerk Budget Request

2026 Vehicle & Equipment Replacement ($23,000)
Election Equipment ($23,000) – The 2026 budget included $45,600 for planned replacement
of our DS200 with 6 new DS300s. Dane County subsequently informed the Village they would
cover 80% of the cost of new DS300s and Express Vote machines. The 2027 budget request
replaces/reallocates the 2026 $45,600 request with an alternative 2027 request for 6 DS300
($12,000), 4 Express Votes ($7,000), and 1 Badger Book Server ($4,000) totaling $23,000.
Total Fiscal Impact: $23,000
Administration Recommended funding sources:
Fund
411 – Capital
Total

$
$

Proposed Budget
Notes
23,000 Election Equipment
23,000

The Village of Cottage Grove, WI

16

2027 Budget Request
Meeting Date: 10/26/2026
Memo Date:

October 21, 2026

To:

Village Board

From:

Eric Lang, EMS Chief

Subject:

2027 – Deer-Grove EMS Budget Request

Operating Requests ($62,599 increase):
For additional budget context please see approved Deer-Grove Commission approved budget.
Capital Requests ($91,521):
Planned purchase of Chassis ($80,000), Power Cot ($31,500), Load system ($34,000), and
Stairchair ($5,500). This purchase is recommended to be paid using fund balance.
The following have been added to the memo by Village Staff to Provide additional
financial context:
Request
Capital
Operating

$

Total

$

2027

91,521
732,715
824,236

$

2026

$

Increase/(Decrease)
- $
91,521
670,116
670,116

$

62,599
154,120

Total Fiscal Impact as recommended by the Budget Review Committee: $824,236
Administration Recommended funding sources:
Fund
100 – General
N/A
Total

Proposed budget
Notes
$
732,715 2027 assessment
91,521 Deer-Grove Capital Purchase utilizing fund balance
$
824,236

The Village of Cottage Grove, WI

17

DATE:

September 17, 2026

The 2027 DGEMS budget as approved by the EMS Commission has no adjustments to district
staffing.
All budget categories were evaluated and adjusted for their actual expenses. Reductions were made,
where able, and increases were kept to the least amount projected to maintain a minimal impact.
THESE ARE THE APPROVED CHANGES COMPARED TO THE 2026 BUDGET:

EXPENSES
#720 WAGES
• Agreed upon increases from CBA used to calculate FTE wages
• Pay increase for the casual staff group to $25.50. Regional pay is variable for casual staff; this
rate will keep us in line and is still under entry level full-time paramedic pay at $25.92.
#721 HEALTH INSURANCE
• Rates have already been finalized, this is an accurate number
• Adjusted for staff actuals
#722 WORKERS COMPENSATION
• Adjusted for actuals
#723 RETIREMENT; #724 EMPLOYER’S FICA
• Adjusted for staff actuals
#734 OVERTIME (scheduled)
• Adjusted for staff actuals
#735 EMT STIPEND
• Decreased for actual projected amount usage
#736 LIFEQUEST BILLING
• Expected fee for service increased due to anticipated increase in reimbursement
#740 OFFICE EQUIPMENT
• Minor increase in the cost of equipment rental and usage
#742 OFFICE SUPPLIES
• Minor increase to keep pace with usage and price increases
#770 COMMUNICATIONS
• Minor increased due to added cost of phones services and dispatching access
#775 INFORMATON TECHNOLOGY
• Increase due to raised rates for scheduling, learning management, and patient care reporting
platforms.
• Increase in the cost of Adobe access for Admin Staff
• Planned replacement of staff computers
#840 EQUIPMENT (NON-DISPOS)
• Decreased for actual projected amount usage and shift of Zoll maintenance plan to #842
18

#842 EQUIPMENT MAINTENANCE
• Increase in the cost of the Stryker Cot/Power load and Zoll maintenance contracts
#845 CAPITAL PURCHASE
• Planned replacement of the 2017 ambulances, phase one.
• These funds will be transferred from DGEMS unassigned fund balance.
#850 MEDICAL SUPPLIES
• May increase to maintain supply needs and higher run volume- Will look at the trend or
ability to adjust for September commission meeting
#870 INSURANCE/BUSINESS
• Increased due to higher actual costs
#871 GROUP LIFE INSURANCE
• Increased due to actual cost of the benefits provided to staff
#880 LEGAL
• Unchanged- May need additional discussion depending upon IGA edit results
#881 ACCOUNTING
• Increased annual audit charge
#899 ADMISTRATIVE EXPENSES
• Increase due to the cost of the QuickBooks

SERVICE REVENUE –
EXPECTED INCREASES:
2026
Projected 2027
Estimated Gross Run Fees
$1,150,000
$1,225,000
+$75,000
**Annualization of the 2026 ambulance run fees (#620) will project revenue at 1,223,000, which
will make this number easily attainable with the expected increase in run volume and an increase
in ambulance billing rates.**
Interest
$20,000.00
$25,000.00
+$5,000
Contracted Revenue (T of DF)
$94,172.53
$106,728.87
+$12,556.34
Contracted Revenue (T of PS)
$77,104.88
$87,385.53
+$10,280.65
TOTAL +$102,836.99

19

2027 DGEMS Budget
As approved by the Deer Grove EMS Commission on

Line
Item #
720
721
722
723
724
725
726
728
734
735
736
740
742
770
775
790
791
810
820
825
829
831
840
842
845
850
852
860
870
871
872
878
879
880
881
898
899

Description
WAGES
HEALTH INSURANCE
WORK. COMP.
RETIREMENT
EMPLOYER'S FICA
STAFF CONT. EDUC.
TRAVEL/MILEAGE REIMBURS
MEDICAL DIRECTOR FEE
OVERTIME
EMT STIPEND
LIFEQUEST BILLING
OFFICE EQUIPMENT
OFFICE SUPPLIES
COMMUNICATIONS
INFORMATION TECHNOLOGY
PUBLICITY&ADVERTISING
TRAINING CENTER (EXPENSE)
EMT RECOGNITION
EMT CONT EDUC.
CHIEF CONTINUING EDUC.
VEHICLE MAINTENANCE
FUEL
EQUIPMENT (NON-DISPOS)
EQUIPMENT MAINTENANCE
Capital Purchase
MEDICAL SUPPLIES
TRAINING MEDICAL SUPPLIES
EMT CLOTHING
INSURANCE/BUSINESS
GROUP LIFE INSURANCE
UNEMPLOYMENT INSURANCE
COMMUNITY MEDIC PROGRAM
HEALTH AND SAFETY
LEGAL
ACCOUNTING
BUILDING AND GROUNDS
ADMINISTRATIVE EXPENSES
TOTAL EXPENSES
Estimated Ambulance Run Fees
Less: Overdue Run Fees
Net Run Fees
Training Center Income
Contracted Revenue (T of DF)
Contracted Revenue (T of PS)
Transfer from undesignated fund balance
Interest
Special Event Fees
TOTAL SERVICE REVENUE
Donations
Grant Revenue

2026
2026 Percentage
Contribution
58.57% $
670,116.08
24.63% $
281,836.68
16.80% $
192,169.83
100% $ 1,144,122.59

Population

2026 Population
9,763
3,845
2,690

2026 Pop %
59.90%
23.59%
16.51%

Equalized Value
VCG
TCG
VDF

2026 Equalized Value
1,886,285,900
815,839,400
426,018,300

2026 Eq Val %
60.30%
26.08%
13.62%

Calls for Service
VCG
TCG
VDF

582
212
212

VCG
TCG
VDF

8/11/2026

2023

$

$
$
$
$
$
$
$

$

MUNICIPAL CONTRIBUTIONS

Municipality
V. Cottage Grove
T. Cottage Grove
V. Deerfield
TOTALS

2026 DGEMS
Budget
$
1,258,700.00
$
282,200.00
$
33,800.00
$
201,100.00
$
112,700.00
$
12,700.00
$
500.00
$
12,000.00
$
257,100.00
$
16,000.00
$
72,000.00
$
2,090.00
$
1,250.00
$
7,850.00
$
17,810.00
$
2,000.00
$
2,000.00
$
2,000.00
$
5,500.00
$
1,500.00
$
25,000.00
$
25,000.00
$
5,000.00
$
8,700.00
$
$
60,000.00
$
1,000.00
$
20,100.00
$
16,000.00
$
2,100.00
$
4,000.00
$
300.00
$
2,800.00
$
5,000.00
$
11,200.00
$
3,500.00
$
3,500.00
$
2,494,000.00

1,150,000.00 $
$
$
3,000.00 $
94,172.53 $
77,104.88 $
20,000.00 $
3,000.00 $
1,347,277.41 $

748,495.77
(23,851.67)
724,644.10
1,862.00
94,172.53
38,552.44

$

-

1,144,122.59 $

1,144,122.59

2027 Percentage
60.61%
23.49%
15.90%
100%

Proposed 2027
Difference
DGEMS Budget
($)
$ 1,345,500.00 +$86,800.00
$
324,300.00 +$42,100.00
$
35,300.00 +$1,500.00
$
202,600.00 +$1,500.00
$
119,600.00 +$6,900.00
$
12,700.00
+$0.00
$
500.00
+$0.00
$
12,000.00
+$0.00
$
274,000.00 +$16,900.00
$
15,000.00 -$1,000.00
$
72,000.00
+$0.00
$
2,360.00
+$270.00
$
1,500.00
+$250.00
$
7,930.00
+$80.00
$
20,280.00 +$2,470.00
$
2,000.00
+$0.00
$
2,000.00
+$0.00
$
2,200.00
+$200.00
$
6,200.00
+$700.00
$
1,500.00
+$0.00
$
25,000.00
+$0.00
$
30,000.00 +$5,000.00
$
4,300.00
-$700.00
$
10,900.00 +$2,200.00
$
+$0.00
$
62,000.00 +$2,000.00
$
1,000.00
+$0.00
$
20,100.00
+$0.00
$
19,500.00 +$3,500.00
$
2,500.00
+$400.00
$
4,000.00
+$0.00
$
300.00
+$0.00
$
2,800.00
+$0.00
$
5,000.00
+$0.00
$
12,000.00
+$800.00
$
3,500.00
+$0.00
$
5,100.00 +$1,600.00
$ 2,667,470.00 +$173,470.00
$

1,200,000.00

$
$
$
$
18,929.39 $
1,650.00 $
879,810.46 $

3,000.00
106,728.87
87,385.53
25,000.00
3,000.00
1,425,114.40

2027 Contribution
$
753,020.61
$
291,830.15
$
197,504.84
$ 1,242,355.60

$

Difference
(%)
+6.90%
+14.92%
+4.44%
+0.75%
+6.12%
+0.00%
+0.00%
+0.00%
+6.57%
-6.25%
+0.00%
+12.92%
+20.00%
+1.02%
+13.87%
+0.00%
+0.00%
+10.00%
+12.73%
+0.00%
+0.00%
+20.00%
-14.00%
+25.29%
#DIV/0!
+3.33%
+0.00%
+0.00%
+21.88%
+19.05%
+0.00%
+0.00%
+0.00%
+7.14%
+0.00%
+45.71%
+6.96%

1,242,355.60

Difference
+$82,904.52
+$9,993.47
+$5,335.02
+$98,233.01

% change
12.37%
3.55%
2.78%
8.59%

Total 2026 Averages
VCG
60.61%
TCG
23.49%
VDF
15.90%

2024
685
211
176

2026 YTD Thru
July
$
656,868.89
$
162,545.88
$
19,477.90
$
109,348.96
$
59,427.05
$
4,339.33
$
$
9,000.00
$
140,670.81
$
7,974.00
$
37,004.33
$
1,048.70
$
426.89
$
4,658.57
$
14,041.02
$
1,186.04
$
1,194.90
$
1,903.75
$
1,396.93
$
1,038.12
$
7,782.53
$
16,601.12
$
632.74
$
8,417.46
$
$
30,325.78
$
62.17
$
6,082.61
$
18,309.75
$
1,274.48
$
$
$
2,252.69
$
7,905.00
$
11,150.00
$
1,818.40
$
6,015.88
$ 1,352,182.68

Page 1

2025
681
233
168

3-year Average
649
219
185

3-year call %
61.63%
20.80%
17.57%

20

2027 Budget Request
Meeting Date: 10/26/2026
Memo Date:

October 21, 2026

To:

Village Board

From:

Nick Archibald, Fire Chief

Subject:

2027 – Fire Budget Request

Operating Requests ($30,821 increase)
Cottage Grove Fire - For additional budget context please see approved Cottage Grove Fire
approved budget. JFC recommended reducing the legal line by $2,500.
Cost previously covered by association ($6,684) – Village portion of operating cost
previously covered by Fire Department Inc. This includes payroll, accounting, and legal fees
(specific to labor related to compensation)
Capital Request ($93,675) – Tires for Brush 1 ($7,000), Chainsaws/Saws/Batteries/Chargers
($8,800), SCBA facepiece fit testing Machine ($13,385), and Command Vehicle ($105,000). The
Village cost share is 69.81% or $93,675.
The following has been added to the memo by Village Staff to Provide additional financial
context:
Type
Capital
Operating

$
Total

$

2027

93,675
245,452
339,127

$

2026

$

15,824
214,631
230,455

Increase/(Decrease)
$
77,851)
30,821)
$
108,672)

Total Fiscal Impact as recommended by the Budget Review Committee: $339,127
Administration recommended funding sources:
Fund
100 – General
410 - Capital
411 – Capital
Total

$
$

Proposed Budget
Notes
183,452 Requested operating expenses
62,000 Fire dues eligible/Misc capital
93,675 Various
339,127

The Village of Cottage Grove, WI

21

Cottage Grove Volunteer Fire Department Inc.
4030 CTH N, Cottage Grove, WI 53527
608-839-4343
www.cottagegrovefire.org

9/22/2026
Re: Budget 2027
Joint Fire Commission Members,

The fire department is requesting a 2027 Operating Budget of $$354,100.00. This is an increase of $28,575.00 from
2026. Attached are a copy of the operating budget along with an explanation of the changes from the 2026 to the 2027
Budget.

The Department is requesting FOUR Capital Budget Items for 2027 for a total of $134185.
The first item is replacement tires for Brush 1. Tires on all apparatus are replaced every seven years per NFPA and
municipal input. The current tires will reach seven years in 2027. The cost of this item is $7000.

The second item is to replace all chainsaws and cutoff saws with battery saws. The current saws are approaching end of
life. This capital budget item includes purchasing two chainsaws, four cutoff saws, batteries, and chargers to replace all
current inventory of saws. The cost of this item is $8800.

The third item is to purchase an SCBA facepiece fit testing machine. This was an unplanned capital item. See the memo
describing this item and the reasoning it was unplanned. This item includes the machine, adapter for Scott SCBA
facepieces, and a 5-year warranty. The cost of this item is $13,385.

The fourth item is to purchase a command vehicle, replacing CGC1. CGC1 will move to a support vehicle, retitled CGC2
for inspections, public education, and events. The current CGC1 is approximately 15 years old, coming to a reserve type
status making less appropriate for emergency response roles. CGC1 currently responds on average to approximately
80% of all incidents. CGC1 was originally planned for purchase in 2030, but due to usage amount and future staffing
models, this purchase plan is being advanced now to accommodate needs. The cost of this item is $105,000.

1
22

Cottage Grove Fire Department 2027 Operating Budget
2026

2027

51210 Apparatus
Apparatus Maintenance
Apparatus Repairs
Total

$10,000.00
$35,000.00
$45,000.00

$10,000.00
$35,000.00
$45,000.00

51220 Fuel
Fuel
Total

$12,000.00
$12,000.00

$16,000.00
$16,000.00

51240 Equipment Expense
Turnout Gear and Other PPE
ASIM Safety Equipment
Fire Hose and Fittings
Fire Foam
Batteries
Bloodbourne Pathogens Supplies
Handtools and Electronic Dectectors
Miscellaneous Supplies
Oil Dry
Uniforms
Total

$25,000.00
$0.00
$6,000.00
$1,000.00
$1,000.00
$500.00
$3,900.00
$1,250.00
$1,000.00
$5,000.00
$44,650.00

$25,000.00
$8,900.00
$6,000.00
$1,000.00
$1,000.00
$500.00
$3,900.00
$1,250.00
$1,000.00
$5,000.00
$53,550.00

51250 Telephone and Internet
Landline and Internet
First Net
Total

$1,600.00
$6,300.00
$7,900.00

$1,600.00
$6,300.00
$7,900.00

51260 Insurance
Workers Comp
Accident and Sickness
Vehicles and Equipment
Employee Assistance Program
Total

$8,500.00
$5,500.00
$15,000.00
$1,500.00
$30,500.00

$8,500.00
$5,500.00
$15,000.00
$1,500.00
$30,500.00

51270 Personnel Pay
Officer Pay
Firefighter Training Pay
Sunday Duty Pay
Pay per Call
Total

$31,200.00
$21,000.00
$5,000.00
$58,000.00
$115,200.00

$33,600.00
$21,000.00
$5,000.00
$58,000.00
$117,600.00

51280 Training and Safety Expense
Certifications and Classes
Props, lumber, and materials

$5,250.00
$4,000.00

$5,250.00
$4,000.00
23

Total

$9,250.00

$9,250.00

51300 Personnel and Records Expense
First Due Fire Records System
Helmet Shields
Accountability Tags and Locker Tags
Annual Drug Testing
Annual Physical Evaluations
Accounting Fees
Payroll
Legal Fees
Total

$11,000.00
$600.00
$3,500.00
$3,000.00
$11,800.00
$0.00
$0.00
$0.00
$29,900.00

$12,000.00
$600.00
$3,500.00
$3,000.00
$11,800.00
$2,300.00
$3,200.00
$5,000.00
$41,400.00

51310 Fire Prevention
Public Outreach Supplies
Public Education Events
Total

$5,500.00
$1,500.00
$7,000.00

$5,500.00
$1,500.00
$7,000.00

51320 Fire Inspections
Inspection Supplies
Total

$500.00
$500.00

$500.00
$500.00

51330 Fire Chief Expense
WSFCA Membership
DCFCA Membership
Other Chief Association Memberships
Wisconsin Firefighters Association
Total

$100.00
$500.00
$400.00
$0.00
$1,000.00

$100.00
$500.00
$400.00
$1,575.00
$2,575.00

51340 Maintenance Contracts
SCBA Flow Testing
Extrication Tools
Fire Extinguishers
Breathing Air Compressor
Breathing Air Samples
Pagers and Radios
Aerial Annual Inspection
Ground Ladder Inspection
MDT CAD Licensing
MDT VPN Licensing
Fire Hose Testing
Total

$3,000.00
$1,400.00
$425.00
$1,000.00
$1,000.00
$1,000.00
$2,600.00
$500.00
$3,200.00
$2,500.00
$6,000.00
$22,625.00

$3,000.00
$1,400.00
$425.00
$1,000.00
$1,000.00
$1,000.00
$2,600.00
$500.00
$3,200.00
$2,500.00
$6,200.00
$22,825.00

Total Operating Budget
Previous Year Operating Budget
Total Increase

$325,525.00
$228,725.00
$96,800.00

$354,100.00
$325,525.00
$28,575.00

24

Fire Inspections Village of CG
Fire Inspections Town of CG
Fire Inspections Town of PS

$4,500.00
$1,000.00
$1,000.00

$4,500.00
$1,000.00
$1,000.00

25

Cottage Grove Volunteer Fire Department Inc.
4030 CTH N, Cottage Grove, WI 53527
608-839-4343
www.cottagegrovefire.org

Cottage Grove Fire Department 2027 Budget Explanation
Fuel- Increased due to current fuel price uncertainty.
ASIM Safety Equipment- Added funds to purchase vests and helmets for managing ASIM Incidents.
Officer Pay- Adjusted to reflect number of officers and workload.
First Due- Cost increases annually.
Accounting Fees- Accounting firm that manages the departments finances. Added to budget per Cameron and Kim’s
recommendations. Previously these fees were paid by the Association. Cameron and Kim told us to move this to the
municipal budget since it is an operating cost.
Payroll- Payroll service for issuing pay to staff. Added to budget per Cameron and Kim’s recommendations. Previously
these fees were paid by the Association. Cameron and Kim told us to move this to the municipal budget since it is an
operating cost.
Legal Fees- Added to budget per Cameron and Kim’s recommendations. Previously these fees were paid by the
Association. Cameron and Kim told us to move this to the municipal budget since it is an operating cost.
Wisconsin Firefighters Association- Membership for all members. Was previously paid by the association. Moved to
municipal budget since it is an operating expense.
Fire Hose Testing- Increased to account for new increased price from vendor.

1
26

2027 Budget Request
Meeting Date: 10/26/2026
Memo Date:

October 21, 2026

To:

Village Board

From:

JP Villavicencio, Library Board President

Subject:

2027 – Library Budget Request

Overview: The Library Board shapes the future of library services for the Village. Our primary
responsibility is to oversee the strategic direction, development, and assurance of access to
quality library resources, programs, and services for all residents. Free 1,2,3 library programming
remains central to our mission; these offerings include literacy-based educational, STEAM, and
cultural opportunities that enrich the entire Cottage Grove community.
In 2026, we continued to expand our calendar of programs while maintaining strong attendance
and community engagement. The growth of Tween Scene, along with sustained participation in
programs for children, families, and adults, reflects the continued demand for free library
services within the Village. This progress has been supported by continued investment in
programming, outreach, and partnerships that help us bring services closer to residents.
For the 2027 fiscal year, the Library Board requests that the Village maintain the 2026 allocation
for core library programming. The increase in the salary line reflects the Village wide cost of
living adjustment and two additional staff hours per week needed to operate the pilot library
materials drop box. The request also includes mileage reimbursement for the delivery of
returned materials. Finally, we request that the Village Board transfer the remaining $25,000
from the original $150,000 Amazon donation into the Library Fund.
Justification
1. Sustaining Program Excellence and Tween Growth
Our programming has become a cornerstone of community life in Cottage Grove. In 2026, we
offered a mix of early literacy programs, tween and teen engagement activities, adult learning
opportunities, and intergenerational events. These included:
• Early literacy initiatives such as storytimes and music-based learning.
• Village wide events like the All Community Read, fostering shared experiences.
• Seasonal and thematic programs, such as our STEAM series, summer reading kick offs,
virtual lunch and learns, UW-Madison Badger Talks, and Historical Society
presentations, that connect residents to broader cultural and educational themes.
Tween Scene is one example of this growth. Since launching in late 2025, it has become a
successful monthly program, with average attendance increasing by about 70 percent. This
growth demonstrates the demand for consistent programming designed specifically for tweens.
WI Stat 43.52(2)
https://dpi.wi.gov/sites/default/files/imce/libraries/Publib/Gov-Admin/2020TrusteeEssentials.pdf
3
https://wvls.org/charging-fees-for-library-programs/
1
2

The Village of Cottage Grove, WI

27

2027 Budget Request
Maintaining our core programming allocation ensures these offerings remain free, high quality,
and accessible to all.
2. Library Materials Drop Box Pilot
The Library Board is working with Dane County Library Service to establish a pilot drop box for
returned library materials in the Village. The drop box would give residents another local return
option when they are unable to use the Village’s scheduled Bookmobile stops. Dane County
Library Service supports the pilot but does not have the staffing capacity to collect the returned
materials. Under the proposed arrangement, the Village’s Programming and Outreach Specialist
would collect the materials and deliver them to a participating library.
The Library Board requests two additional staff hours per week and reimbursement for the
mileage required to complete these deliveries. During the pilot, the Board can track the number
of items returned, staff time, mileage, and any operational challenges. Those results will provide
a practical basis for deciding whether and how the service should continue after the pilot.
3. Transfer of the Remaining Amazon Donation
When Amazon broke ground on its Cottage Grove facility, it donated $150,000 to the Village
and indicated that the primary purpose of the donation was to support library services. Of that
amount, $125,000 was directed to the inclusive playground project with the Miracle League at
Bakken Park. The Library Board requests that the Village Board transfer the remaining $25,000
into the Library Fund. This transfer would preserve the remaining balance for library services
and honor the stated intent of the donation.
4. Contingency for External Funding Gaps
Several of our signature programs are partially supported by grants and donations. While we
actively pursue these external sources, maintaining our current budget provides a safeguard
should any of these funds lapse, ensuring no disruption to valued programs.
5. Commitment to Inclusion
We remain dedicated to diversity, equity, inclusion, accessibility, and belonging in our
programming. Continued funding supports initiatives that welcome all residents, including
historically underserved groups, and ensures our events reflect the richness of our community.
Fiscal Responsibility
By maintaining last year’s allocation for core programming, the Library Board is demonstrating
fiscal prudence while protecting the community’s access to library services. The requested
personnel increase reflects the Village wide cost of living adjustment and two additional staff
hours per week for the drop box pilot. We will continue to seek supplemental funding through
grants, sponsorships, and donations to enhance, rather than replace, programs supported by
the Village budget.
The Library Board is also working with the Village Finance Department to revise the budget
documents so they clearly identify grants and donations received and the expenditures

The Village of Cottage Grove, WI

28

2027 Budget Request
supported by each source. This will make it easier for the Board and the public to distinguish
Village funding from grants and donations and understand how those funds are used.
Sustaining Our Momentum
The Library Board is proud of the role we play in making Cottage Grove a vibrant, connected,
and informed community. With continued Village support, we can sustain the momentum we
have built, preserve the quality and accessibility of our programs, and ensure that residents
continue to benefit from the services they value.
Total Fiscal Impact as recommended by the Budget Review Committee $29,000:
Administration Recommended funding sources:
Fund
204 – Library
410 – Capital
Total

Proposed budget
Notes
$
4,000 Additional 2 hours per week
25,000 Transfer to Library fund**
$
29,000

The Village of Cottage Grove, WI

29

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30

2027 Budget Request
Meeting Date: 10/26/2026
Memo Date:

October 21, 2026

To:

Village Board

From:

Sean Brusegar, Director of Parks, Recreation & Forestry

Subject:

2027 – Parks, Recreation, and Forestry Budget Request

Operating Requests:
Forestry ($12,000 increase) – The Forestry Division currently has one dedicated staff member
responsible for managing the Village's urban tree canopy. The Parks, Recreation & Forestry
Department is requesting funding for a seasonal forestry position to assist the Village Forester
in managing more than 3,500 terrace and park trees.
This position would provide up to 1,100 additional hours of forestry management annually,
allowing the Village to increase tree maintenance, inspections, pruning, and overall
management of the urban canopy.
Insurance recovery carryover – The Village received $8,017.89 due to the destruction of a
mature New Horizon Elm tree on Oak Street in July of 2025. This money has been designated
for general tree replacement throughout the Village. We will be using a portion of that money for
a Fall 2026 plant. The remaining amount, roughly half, is planned to be utilized in 2027.
Capital Requests:
Park Development Fund ($25,000)
Bakken Park Playground Removal ($25,000) – This is a carryover request from the 2026
budget. The project would involve carefully removing and harvesting usable components from
the existing Bakken Park playground for repurposing. Stand-alone equipment, such as swings,
teeter-totters, and spring riders, would be salvaged and reused at other Village parks when
feasible. Other usable components would be repurposed for park projects, including picnic table
repairs and other community uses.
Capital Projects Fund ($20,000):
Engineered Wood Fiber (Playground Wood Chips) ($10,000) – With the exception of
Community Park, Huston Park, and Shady Grove Park, Village playgrounds utilize Engineered
Wood Fiber (EWF) as their safety surfacing. Over time, EWF breaks down and loses its
effectiveness as a protective surface. This recurring request would provide funding to replenish
EWF at a selected number of playgrounds.
ADA ($10,000) – This recurring request allows the Village to continue to address ADA
deficiencies in parks and open spaces.

The Village of Cottage Grove, WI

31

2027 Budget Request
2027 Vehicle & Equipment Replacement (CP: $197,000):
Slope Mower ($85,000) – Slope Mower provides adequate wheelbase to allow for mowing
slopes up to 30%, whereas current equipment at the recommendation of insurance is limited to
15%. The Village currently has slopes that exceed 25%. This machine would also be utilized
during snow removal operations on trails and sidewalks.
Huston Park Baseball Field Renovation ($20,000) – The Huston Park baseball field is the
most used in the Village. Over time, the field is showing drainage and maintenance issues
which in turn can lead to unsafe play. A renovation of this field would provide an improved play
surface with better drainage and act as preventative maintenance that may require a larger
commitment in the future.
Fireman’s Park Drive Repair ($35,000) – This project would address the 2 main areas of the
drive that are in disrepair. The project would not address any infrastructure improvements.
These can be addressed should the Village choose to master plan the entire park.
Fireman’s Park Baseball Field Renovation ($12,000) – Fireman’s Park is the home to the
Village’s only full-size baseball field. Each spring, summer and fall, over 100 games and
practices are played on the Village’s only full size (90’ base lengths) baseball field. High usage
fields require periodic maintenance outside of the normal day to day maintenance to prevent
injury and provide playability. The project would re-grade the infield to allow for an improved
play surface with better drainage and act as preventative maintenance that may require a larger
commitment in the future.
Willow Run Park Playground Surfacing Improvement ($26,000) – Much of Willow Run Park
is situated in an area that collects stormwater runoff. A 1,200 square foot area that contains the
2yr old to 5yr old play area washes out even with moderate rain. Replacing the EWF (wood
chips) with poured in place surfacing would eliminate this recurring maintenance issue.
Bakken Pickleball Courts Kiosk/Message Board ($4,000) – The Bakken Park pickleball
courts have daily and weekly events that are promoted via social media and signage that is
secured to the chain link fencing. A central message board/kiosk would allow us to promote
events in one central, organized location.
Community Park Pickleball Court Windscreen ($15,000) – The Community Park Pickleball
Courts currently do not have anything that prevents wind from obstructing play. Windscreen
slats would be purchased (like the ones at Bakken Park PB/tennis courts) and installed to
provide more shelter and playability of the courts during stronger wind days.
Total Fiscal Impact: $254,000
Parks, Recreation, & Forestry Committee prioritized funding the following projects 1 - Slope
Mower, 2 – Huston Park Baseball Field, 3 - Fireman’s Park Driveway, 4 - Willow Run Park
Playground Surface, 5 – Fireman’s Park Baseball Field Renovation, 6 – Community Park
Pickleball Court Windscreen, 7 – Bakken Pickleball Courts Kiosk/Message Boards. The
Committee further recommended the Willow Run Park Playground Surface as the ADA project,
effectively reducing the total capital request by $10,000.

The Village of Cottage Grove, WI

32

2027 Budget Request
Administration recommends reducing the department’s requests outlined above as follows:
• Remove the Community Park pickleball court windscreen project. This item was
previously removed from the 2026 budget during the Village Board’s budget review
process and is therefore not recommended for inclusion in the 2027 budget.
• Reduce the Vehicle and Equipment allocation to reflect the use of $10,000 in ADA funds
for the Willow Run surface improvement project. This adjustment allows the project to be
funded from a more appropriate source while reducing the amount required from the
Vehicle and Equipment Replacement Program.
These recommended adjustments help align the proposed budget with prior Board direction and
available funding sources while maintaining support for the Village’s overall capital improvement
priorities.
Budget Review Committee recommended the following:
• Remove Bakken Pickleball Courts Kiosk/Message Board ($4,000) and reallocate to
Beautification (Public Works and Utilities)
Revised Fiscal Impact: $225,000
Administration Recommended funding sources:
Fund
100 – General
205 – Park Dev
410 – Capital
411- Capital
Total

Proposed Budget
$
12,000
$
25,000
$
20,000
$
168,000
$
225,000

Notes

Forestry PT Hours
Playground removal
ADA and Woodchips
Vehicle and Equipment

Alternate Proposal for Fireman’s Park Drive ($225,000) – Replace all (from Reynolds Street
to Grove Street) blacktop, water service and address stormwater/drainage issues.
This proposal is not recommended. These larger scale improvements can be addressed should
it be determined that a master plan for Fireman’s Park is needed.

The Village of Cottage Grove, WI

33

2027 Budget Request
Meeting Date: 10/26/2026
Memo Date:

October 21, 2026

To:

Village Board

From:

Chief Mark W. Garry II, Police Chief

Subject:

2027 – Police Department Budget Request

Introduction
These requests are aligned with the Cottage Grove Police Department 5-Year Strategic Plan for
2026-2030, which identifies rapid community growth, increased calls for service, investigative
complexity, traffic safety, technology reliability, training, transparency, and workforce
development as core priorities. The 2027 budget requests are intended to translate those
strategic priorities into actionable staffing, equipment, technology, and facility investments.
Operating Requests ($199,800):
This section has been revised following the budget review committee for clarity.
Additional Detective, 1 FTE to 2 FTE ($76,000) – A second detective will improve follow-up
investigations, reduce delays in case review, strengthen evidence coordination, and allow patrol
officers to return more quickly to proactive patrol duties. Current investigative demands require
timely attention to crimes involving fraud, theft, domestic violence, sensitive victim interviews,
digital evidence, drug activity, and other cases that require specialized follow-up beyond the
initial patrol response. The request is to hire for July 1, 2027.
Additional Patrol Officer, 13 FTE to 14 FTE ($109,800) – The request aligns with the Strategic
Plan’s workforce objective of establishing a data-driven staffing baseline in response to the
documented increase in calls for service and projected community growth. With additional patrol
resource the department could implement three officer shift minimums. The request is to hire for
January 1, 2027.
Part-Time (.5 FTE) Support Service Specialist ($14,000) – The Police Department is
requesting implementation of a part-time support services employee working 20 hours per week
effective July 1, 2027. This position will provide administrative and operational support in
records processing, data entry, public counter assistance, case file preparation, evidencerelated documentation, citation and report workflow support, and other essential support
functions.
The justification for this request is that sworn officers and command staff increasingly spend
time completing tasks that can be handled more efficiently by trained support personnel. A parttime support services employee will improve internal workflow, reduce administrative backlogs,
strengthen records accuracy, and allow sworn staff to focus on patrol, investigations, traffic

The Village of Cottage Grove, WI

34

2027 Budget Request
safety, community engagement, and emergency response. (Strategic Plan Goal 2: Optimize
Resources and Infrastructure and MAG 2.2)
•
•
•
•

Improves the timeliness and accuracy of records processing and report management.
Provides consistent support for public-facing administrative functions.
Reduces sworn staff time spent on administrative tasks that do not require a law
enforcement officer.
Supports the transition into the new police facility and the expanded operational needs
associated with that facility.

The July 1 start date provides a measured implementation schedule and allows the department
to align onboarding, training, workstation needs, and budget impact with the second half of the
fiscal year.
Estimated 2027 Cost: $199,800 for the second detective assignment, two patrol officers, and
the part-time support services employee, including estimated wages, benefits, training, and
onboarding costs. Impact of split. Full year cost if hired as of January 1 would be $296,000.
2027 Vehicle & Equipment Replacement ($334,500)
Two New Squad Cars ($170,000) – The department is requesting two new squad cars for 2027
as part of the continued fleet replacement plan. Regular replacement of marked patrol vehicles
is essential to maintaining a safe, reliable, and professional fleet that can support emergency
response, routine patrol, traffic enforcement, prisoner transport, and community policing
functions. This includes vehicle purchase, emergency lighting, radios, graphics, computers,
prisoner transport equipment, and upfitting.
The rationale for the request is to avoid excessive mileage, reduce maintenance costs, limit
vehicle downtime, maintain safe operating condition, and ensure officers have dependable
vehicles equipped for modern policing needs.
•
•
•

Maintain fleet reliability and reduce the risk of unexpected breakdowns during patrol or
emergency response.
Support officer safety through modern safety features and properly functioning
emergency equipment.
Preserve operational readiness by ensuring patrol vehicles remain available, properly
equipped, and cost-effective to operate.

When available and operationally appropriate, the department will continue to evaluate hybrid
vehicle options to balance performance, reliability, fuel savings, and environmental
responsibility. (Strategic Plan Goal 1: Enhance Operational Efficiency and Community-Centered
Policing and Goal 2: Optimize Resources and Infrastructure, MAG 1.1, 1.3, and 2.2)
Replacement of Agency Long Weapons/Rifles 12 ($30,000) – Replacing the department’s
agency long weapons is requested to maintain officer safety, reliability, consistency, and

The Village of Cottage Grove, WI

35

2027 Budget Request
readiness. The department is requesting replacement of 12 rifles to ensure issued long
weapons meet current operational standards and can be supported through standardized
training, maintenance, parts, optics, and accessories. Purchase includes weapon platforms,
optics, slings, lights, magazines, accessories, and related setup costs.
The justification for replacement includes mechanical wear, evolving equipment standards, the
need for common platforms across the agency, and the importance of giving officers reliable
tools during high-risk incidents. Standardized rifles also improve training consistency and
reduce long-term maintenance complexity. (Strategic Plan Goal 3: Personnel Development and
Workforce Excellence, MAG 3.2)
•
•
•

Improves reliability and reduces the risk of weapon failures during critical incidents.
Allows consistent training, qualification, inspection, maintenance, and deployment
procedures.
Supports officer safety and public safety by ensuring agency long weapons remain
modern, serviceable, and mission-ready.

Implementation of Force-on-Force Firearms Training Weapons and Safety Equipment 8
($15,000) – The department is requesting implementation of force-on-force firearms training
equipment, including 8 simulation training weapons and corresponding sets of safety
equipment. This equipment will allow officers to participate in realistic, scenario-based training
that cannot be safely replicated with duty firearms or traditional range training alone. Purchase
includes force-on-force training weapons and sets of required safety equipment, including
protective masks, throat/neck protection, groin protection, gloves, marking cartridges,
conversion/support gear, and initial instructor/training supplies.
The rationale for this request is to improve decision-making, communication, de-escalation,
suspect control, room movement, contact-and-cover tactics, and judgment under stress. Forceon-force training provides a controlled environment where officers can practice critical skills with
immediate feedback, improving both officer safety and community outcomes. (Strategic Plan
Goal 3: Personnel Development and Workforce Excellence, MAG 3.2)
Upgrade of Bicycle Unit with E-Bikes 2 ($12,000) – The department is requesting two e-bikes
to upgrade the bicycle unit. E-bikes will improve mobility, expand patrol coverage, and allow
officers to respond more quickly during community events, trail patrols, parks patrols, downtown
or neighborhood details, and situations where a squad car is less practical. Purchase includes
bikes, lights, bags/racks, helmets, safety equipment, maintenance supplies, and patrol
accessories
The justification is that e-bikes serve as a practical force multiplier by improving officer visibility,
approachability, response time, and patrol efficiency while reducing physical fatigue during
longer deployments. They also support community engagement by placing officers in a more
accessible patrol posture. (Strategic Plan Goal 1: Enhance Operational Efficiency and
Community-Centered Policing)

The Village of Cottage Grove, WI

36

2027 Budget Request
LiveScan Fingerprint/Mugshot/Processing Workstation ($50,000) – The department is
requesting a LiveScan fingerprint, mugshot, and processing workstation to support in-house
booking and processing functions in the new facility. This workstation will reduce reliance on
transporting individuals to the Dane County Jail for routine processing and will improve
efficiency, officer availability, and records accuracy. (Note: Previously requested in 2026 Capital
Budget process, removed with the understanding that monies from the Police Department
Building project contingency funds to be utilized if possible.) Purchase includes LiveScan
fingerprint/mugshot/processing workstation, including hardware, software, camera, fingerprint
capture equipment, installation, configuration, training, and integration costs.
1. Efficiency and Speed:
•

•

•

•

Real-time Digital Capture: LiveScan systems capture fingerprints and palm prints
digitally, eliminating the messy and time-consuming process of ink and paper. This
significantly reduces the time it takes to book and process an arrestee.
Immediate Transmission: Digital prints and mugshots can be immediately transmitted to
state and federal databases (like the FBI's Next Generation Identification - NGI system).
This dramatically speeds up the identification process, often providing results within
minutes or hours, compared to days or even weeks with traditional methods.
Reduced Processing Time: Faster identification allows officers to quickly confirm an
individual's identity, criminal history, and outstanding warrants, enabling quicker
decisions on charges, release, or continued detention. This frees up officer time for other
duties and reduces detention facility strain.
Streamlined Workflows: A combined station integrates fingerprinting, mugshot capture,
and biographical data entry into a single, efficient workflow, reducing redundant data
entry and improving overall operational efficiency.

2. Accuracy and Quality:
•

•

•

Higher Quality Prints: LiveScan technology significantly reduces the risk of smudged,
smeared, or incomplete prints common with ink methods. The system often provides
real-time quality checks, allowing operators to retake poor-quality prints immediately,
leading to a much lower rejection rate by identification bureaus (e.g., FBI rejection rates
for LiveScan are below 0.5% compared to 7-10% for ink prints).
Enhanced Mugshot Quality: Dedicated mugshot stations ensure consistent lighting,
background, and facial capture, resulting in high-quality images crucial for identification,
intelligence, and court proceedings.
Reduced Human Error: Digital capture and automated data entry reduce the potential for
human error associated with manual record-keeping.

3. Enhanced Investigative Capabilities and Public Safety:
•

Rapid Identification of Suspects: Quick access to fingerprint and facial recognition
databases allows for faster identification of suspects, linking them to other crimes, and
potentially solving cases more rapidly.

The Village of Cottage Grove, WI

37

2027 Budget Request
•

•
•

Proactive Intelligence: By quickly identifying individuals, law enforcement can uncover
potential connections to known criminal networks or ongoing investigations, enabling
more proactive policing.
Officer Safety: Knowing an individual's criminal history and potential threats quickly
enhances officer safety during interactions and arrests.
Victim and Community Safety: Faster identification and apprehension of offenders
directly contribute to increased public safety and provide quicker resolution for victims.

4. Cost Savings and Resource Optimization:
•
•
•
•
•

Reduced Manual Labor: Automation of the fingerprinting and mugshot process reduces
the need for extensive manual labor, freeing up personnel for other duties.
Elimination of Supplies: No more ink, paper fingerprint cards, or photo development
materials, leading to direct cost savings on consumables.
Reduced Mailing Costs: Electronic transmission eliminates the need for mailing physical
fingerprint cards.
Reduced Rejection Rates: Lower rejection rates mean fewer re-prints and resubmissions, saving time and resources.
Optimized Detention Time: Faster processing means arrestees spend less time in
custody.

5. Compliance and Best Practices:
•
•

•

FBI Certification: Modern LiveScan systems are FBI Appendix F certified, ensuring
compliance with national standards for fingerprint submission.
Interoperability: These systems are designed for seamless integration with state and
federal criminal justice information systems, promoting data sharing and interoperability
across jurisdictions.
Legal and Evidentiary Value: High-quality digital prints and mugshots hold strong
evidentiary value in court.

6. Modernization and Professionalism:
•
•

Upgraded Image: Investing in modern technology demonstrates a commitment to
efficiency, accuracy, and best practices in law enforcement.
Improved Officer Morale: Providing officers with modern, effective tools can boost
morale and confidence in their ability to perform their duties.

In essence, a LiveScan fingerprint, mugshot, and processing station is a crucial technological
upgrade for any modern law enforcement agency. It transforms a historically tedious and errorprone process into a fast, accurate, and highly efficient operation, ultimately contributing to
increased public safety, more effective investigations, and more responsible use of taxpayer
dollars. (Strategic Plan Goal 2: Optimize Resources and Infrastructure, MAG 2.1)

The Village of Cottage Grove, WI

38

2027 Budget Request
Drone/UAS Program 2 with Camera and Infrared/Heat-Sensing Capabilities ($30,000) - The
department is requesting implementation of Drone Program 2, including drones equipped with
camera and infrared/heat-sensing capabilities. This request builds on the value of unmanned
aerial systems by adding enhanced search, rescue, tactical assessment, scene documentation,
and emergency response capabilities. Purchase includes Drone/UAS Program 2, including
aircraft, camera and infrared/heat-sensing package, batteries, controllers, accessories, pilot
training/certification, software, data management, and initial program implementation supplies.
The justification for enhanced camera and infrared/heat-sensing capability is especially
important for locating missing persons, identifying heat signatures in low-light or wooded
environments, assessing hazardous scenes from a safe distance, and providing real-time
situational awareness to responding officers.
•
•
•
•

Provides real-time aerial observation for critical incidents, searches, large events, crash
scenes, and tactical assessments.
Improves officer safety by allowing remote evaluation of hazardous or unknown
environments before personnel enter.
Adds infrared/heat-sensing capability for nighttime searches, missing person calls,
wooded-area searches, and other low-visibility conditions.
Strengthens evidence documentation and incident command decision-making through
high-quality aerial imagery.

2. Increased Operational Efficiency and Effectiveness:
•

•

•

•

•
•

Rapid Response and Assessment: Drones can often reach a scene faster than ground
units, especially in congested areas or challenging terrain. This quick aerial assessment
provides immediate information to dispatch and responding officers, enabling more
timely and informed decisions.
Search and Rescue: Equipped with thermal imaging (FLIR) cameras, drones are
incredibly effective for locating missing persons, lost children, or vulnerable adults (e.g.,
those with dementia) in vast or difficult-to-access areas, both day and night. They can
cover significantly more ground than human search teams in the same amount of time.
Crime Scene and Accident Reconstruction: Drones can rapidly and accurately document
crime scenes and traffic collisions from multiple angles, creating highly detailed images,
videos, and even 3D models. This speeds up the documentation process, reduces road
closures for accidents, and provides invaluable evidence for investigations and court
proceedings.
Crowd Monitoring and Event Security: During large public gatherings, parades, or
demonstrations, drones can provide real-time crowd monitoring, identify potential issues
or threats, and assist with crowd management and traffic flow.
Evidence Collection: Drones can locate and document evidence that might be difficult to
spot from the ground or in challenging environments.
Force Multiplier: A single drone operated by one or two officers can perform tasks that
would otherwise require multiple officers, a helicopter, or extensive ground resources,
effectively multiplying the department's capabilities.

The Village of Cottage Grove, WI

39

2027 Budget Request
3. Cost-Effectiveness:
•

•

•

Alternative to Manned Aircraft: Drones are significantly less expensive to acquire,
operate, and maintain than manned helicopters or fixed-wing aircraft. This makes aerial
support accessible to smaller departments that could not traditionally afford it.
Reduced Overtime and Resource Allocation: By streamlining operations, reducing
search times, and providing rapid assessments, drones can lead to reduced overtime
costs for personnel and more efficient allocation of resources.
Fuel and Maintenance Savings: Drones consume minimal fuel and have lower
maintenance requirements compared to traditional aircraft.

4. Community Relations and Transparency (with proper policy):
•

•

•

Non-Intrusive Observation: In many situations, a drone can provide necessary
observation without requiring officers to physically enter and potentially escalate a
situation, promoting de-escalation.
Public Safety Focus: When used responsibly and with clear policies, drones are viewed
by the public as a tool to enhance public safety, find missing persons, and respond to
emergencies more effectively.
Transparency: A well-defined drone policy that is transparent to the community
regarding use cases, data retention, and privacy safeguards is crucial for building and
maintaining public trust. Cottage Grove's small-town nature allows for greater direct
engagement with the community on these policies.

5. Training and Compliance:
•

•

FAA Regulations: Operating a drone program requires compliance with Federal Aviation
Administration (FAA) regulations, including pilot certification (Part 107) and adherence to
airspace restrictions. This ensures safe and legal operation.
Departmental Policies: Developing clear, comprehensive departmental policies on drone
use, including strict guidelines on privacy, data collection, data retention, and prohibited
uses (e.g., random surveillance without cause, weaponization), is paramount to ensure
constitutional and ethical deployment.

In summary, implementing a drone program equips the Cottage Grove Police Department with a
cutting-edge tool that significantly enhances its ability to protect and serve the community. It
provides critical aerial intelligence, improves officer safety, increases operational efficiency, and
offers a cost-effective alternative to traditional aerial assets, all while supporting a commitment
to modern, effective, and community-oriented policing. (Strategic Plan Goal 1: Enhance
Operational Efficiency and Community-Centered Policing, MAG 1.1 and Goal 3: Personnel
Development and Workforce Development, MAG 3.2 and 3.3)
Traffic Monitoring Equipment/Services and Body Armor ($27,500) – This request addresses
recurring and essential equipment needs that directly support officer safety, traffic safety, and
data-informed enforcement strategies. (Strategic Plan Goal 1: Enhance Operational Efficiency

The Village of Cottage Grove, WI

40

2027 Budget Request
and Community-Centered Policing, MAG 1.3 and Strategic Plan Goal 3: Personnel
Development and Workforce Excellence, MAG 3.3) Estimated allocation: $20,000 for traffic
monitoring equipment/services and $7,500 for body armor.

Officer Safety and Readiness:
•

Body Armor: Funding is requested to replace body armor that reaches the end of its
service life and to provide properly fitted armor for staff as needed. Keeping body armor
current is a critical officer safety requirement and reduces risk during high-threat calls.

Traffic Safety and Data Collection:
•

Traffic Monitoring Equipment/Services: Continued investment in traffic monitoring
equipment and related services will improve the department’s ability to collect accurate
speed, volume, and traffic-pattern data. This supports evidence-based enforcement,
helps address citizen complaints, identifies problem areas, and assists with planning for
safer roadways throughout the Village.

The 2027 budget requests represent a responsible and strategically aligned investment in public
safety. Each request directly supports the 2026–2030 CGPD Strategic Plan, addresses
documented workload increases, and enhances the department’s ability to provide modern,
professional, and community-centered policing.
These investments will ensure the Cottage Grove Police Department remains a highly effective,
trusted, and forward-looking agency capable of meeting the needs of a rapidly growing
community.
Total Fiscal Impact: $534,300
Law Enforcement Committee Recommendations:
• Remove Livescan fingerprint/mugshot/processing workstation request of $50,000 and
revisit if there is contingency left in the Police Station project budget, following
substantial completion.
--Administration recommends reducing the department’s requests outlined above as follows:
• Remove the proposed addition of two Police Officer positions and associated part-time
support staff.
• Defer the start date of the proposed Detective position to October 1, 2027.
These recommended adjustments reduce the staffing-related request from $199,800 to
$38,200. The proposed budget will maintain existing service levels, and address a public safety
need through the addition of a Detective position in Q4. These recommendations balance
service demands associated with community growth with the Village’s ongoing commitment to
prudent fiscal management and long-term financial sustainability.

The Village of Cottage Grove, WI

41

2027 Budget Request
Revised Fiscal Impact: $322,700
Administration Recommended funding sources:
Fund
Proposed Budget
Notes
100 – General
$
38,200 Detective
411 - Capital
$
284,500 Squads, and equipment
Total $
322,700
Law Enforcement Committee requested a table to clarify staffing requests. Note the Support
staff also support municipal court, which equates to .5 FTE.
Position
Current FTE
Chief
1
Lieutenant
1
Sergeant
3
Detective
1
Canine Officer
1
School Resource Officer
1
Patrol
13
Support Staff
2
Total
23

Requested FTE
1
1
3
2
1
1
14
2.5
25.5

The Village of Cottage Grove, WI

Proposed FTE
1
1
3
2
1
1
13
2
24

42

2027 Budget Request
Meeting Date: 10/26/2026
Memo Date:

October 21, 2026

To:

Village Board

From:

Kyela O’Loughlin, PE, Director of Public Works & Utilities
Dave Yearous, Utility Superintendent & Jason Anderson, Street
Superintendent

Subject:

2027 – Public Works Budget Request

Operating Requests:
Utility Operations Technician – The Water and Sewer utility have approximately 40 miles of
sanitary sewer and water main, 3 municipal wells, 2 water towers, and 6 lift stations. The
additional staffing will improve operational efficiency, provide greater responsiveness to routine
and emergency needs, reduce workload demands on existing staff, and help ensure the
continued reliability of the Village's water and sanitary sewer utilities. This position would be
90% funded by the utilities. General fund impact estimate $5,500.
Committee Requested Information:
Weekly Recycling – The additional cost of weekly recycling would be $3.00 a month or $36
annually per household, which would be subject to trip fuel surcharges.
Cardboard dumpster – An 8-yard cardboard dumpster, which would be placed at the Bonnie
Road Shop by the Compost Site, would cost $105.55 per month or $1,266.60 annually, which
would be subject to trip fuel surcharges.
Capital Projects Fund:
Traffic Study (CP: $40,000) - The project will include traffic counts and determination of
existing Level of Service for several of the intersections along Main Street and Cottage Grove
Road. These intersections that will be studied include, Cottage Grove Road/Main Street, Main
Street/Parkview, Main Street/Northlawn, Main Street/School, Main Street/Gaston, Cottage
Grove Road/Oak, Cottage Grove Road/Damascus, and Cottage Grove Road/Buss.
Village Building Maintenance (CP: $75,000) – This accounts for the Municipal Service
Building, Village Hall, and Old Public Works Shop repairs. Maintenance contracts come out of
the Municipal Operations operating account. Recent repairs have been to failing HVAC units
and windows. The budget for 2027 includes replacement and expansion of the vehicle parking
areas Dual Toxic Gas Sensor/Controller, which includes sensors for
CO/NO2/Propane/Methane. The current system, only located on half of the shop and parking
areas, is a Brasch system. To have cohesiveness as this system has not been maintained and
services in over 12 years, it is recommended to move forward with the Senva system to match
the new Police Station System.

The Village of Cottage Grove, WI

43

2027 Budget Request
The following projects originate in the 2027 Financial Management Plan/2027-2036
Capital Prioritization Plan.
2027 Major Projects (CP: $1,560,000, W: $1,681,500, S: $1,600,500)
Ollie Street Reconstruction (CP: $830,000, W: $863,000, S: $702,000) - The project will
replace the old, aging clay sanitary sewer main as well as the undersized 6-inch water main
beneath the street. At the same time as the utilities are replaced, the street will get new asphalt
to replace the failed existing asphalt. Additionally, concrete curb and gutter and sidewalk will be
replaced throughout the corridor. Most of the costs incurred will be utility costs, but some costs
will be incurred by the capital projects fund. Engineering is included in the amount above CP:
$80,000, W: $93,000, S: $92,000. Engineering started in 2026.
Main Street Reconstruction, Reynolds South to Village Limits (CP: $765,000, W: $843,500,
S: $651,000) - The project will incorporate replacing the undersized 6-inch water main as well
as replace the aging, old concrete sanitary sewer pipe beneath the street. While the utilities are
being replaced, the street will be reconstructed due to the aging and failed pavement along the
corridor. Additionally, concrete curb and gutter and sidewalk will be replaced throughout the
corridor. Most of the costs incurred will be utility costs, but some costs will be incurred by the
capital projects fund. Engineering is included in the amount above CP: $115,000, W: $98,500,
S: $91,000. Engineering started in 2026.
2027 Vehicle & Equipment Replacement (CP: $231,000, W: $49,500, S: $49,500)
We are requesting the planned replacement of a Plow truck, including upfitting. If approved the
department would order a truck and receive it either in 2027 or 2028. Upfitting would occur in
2028 or 2029 based on current lead times. The water portion would be funded by cash on hand.
2027 Road, Street and Trail Maintenance (CP: $210,000):
Street Repaving Projects – There are no planned street pulverization and repaving projects
planned for 2027 as it is currently recommended to do a larger project every two years.
Street Chip Sealing and Crack Filling Maintenance Projects (CP: $185,000) - To further
extend the useful life of several Village asphalt roads to delay the need for total reconstruction,
chip sealing and crack filling are applied on asphalt roads that are still structurally sound and is
a preventive measure. Staff recommends moving forward with staff recommended roads to be
determined in spring/summer 2027 based on current conditions.
Bike Trail and Sidewalk Maintenance (CP: $25,000) - Annual sidewalk maintenance and
replacement is planned to be continued in 2027. To keep a proactive replacement schedule,
staff recommends contributing funds yearly to not fall behind in village-wide replacements and
grinding efforts. Public Works staff will continue to complete the sidewalk replacements in house
and grinding trip hazards will continue to be outsourced. Staff recommends moving forward with
staff recommended sidewalks and bike trail maintenance to be determined in summer 2027.

The Village of Cottage Grove, WI

44

2027 Budget Request
2028 Engineering in 2027 Budget (CP: $45,000)
The following projects are in the Financial Management Plan in 2028 which require engineering
and design in 2027.
Vilas Road Path Connection to Bakken Park (CP $45,000) - Progress Drive is planned for
repaving as part of the 2028 Road Maintenance schedule. The Village completed the Vilas Rd.
creek crossing project several years ago and this project will continue the multi-use path from
Progress Drive south, over the railroad tracks, across Clark Street and all the way south to the
driveway entrance at Bakken Park. This project will investigate the feasibility of working with the
property owner to construct the missing portion of the path along Clark Street as well.
Coordination with the Town of Cottage Grove and the Wisconsin and Southern Railroad will be
necessary as part of the project. Completion of this project will allow residents to access the
popular Bakken Park safely outside of a car from either the east or west side of the park.
Total Fiscal Impact: $2,006,500
Public Works, Properties, & Sustainability Committee
• Recommended the addition of the cardboard dumpster at Bonnie Road.
Budget Review Committee recommended the following:
• Add to Beautification ($4,000), which was reallocated from removed Bakken Pickleball
Courts Kiosk/Message Board (Parks, Recreation, & Forestry)
Total Revised Fiscal Impact: $2,012,500
Administration Recommended funding sources:
Fund
100 – General
100 – General
410 - Capital
410 - Capital
410 – Capital
411 - Capital
411 - Capital
412 – Capital
412 – Capital
Total

Proposed budget
$
5,500
$
2,000
$
40,000
$
45,000
$
4,000
$
240,000
$
231,000
$
1,400,000
$
45,000
$
2,012,500

Notes
Utility Operations Technician
Cardboard dumpster
Traffic Study
Village Building Maintenance*
Additional Beautification

Street Repaving, Chipseal, Trail, and Sidewalk Maint.

Vehicle and Equipment
Ollie and Main Reconstructions
Engineering for 2028 Project

*Shifted $30,000 for CO2 system replacement to 411 due to 410 resource constraints.

The Village of Cottage Grove, WI

45

ArcGIS
Web
Map
2027-2036
Road
Reconstruction
Map

N

Oli n W a y

TT

TT

McCarthy Youth
& Conservation
County Park

TT
94

N

Buss R d

94

Cedar Knolls
Park

N

Gas ton Rd

C o m me r c e

Blackhawk
Airfield

Pk wy

Elmargo Park

E S c h o ol Rd

Sc h o ol Rd

N

Mol ly Ln

rk
vi

nn

ew

ie
as

e

r

St

Av

Vil

Ke nnedy Rd

Pa

Bo

M o urnin g D ov e D

Myer R d

Rd
N

We

Buss Rd

stlawn Dr

BB

BB
BB

sR

d

Ta yl o r St

Door Creek Golf
Course

Pr o g

ss Dr
re

D o o r C r e ek

N

idge Rd

S Main St

C lark S t

W R

Heath er Dr

la

O ll i e St

Vi

Bonnie Rd

Cottage Grove

7/7/2025, 10:09:59 AM
1:26,957

Municipal Boundaries
2027
2030
2031

0

0.2

0.4

0

0.33

0.65

Laudo n R d

V i la s R

d

V il as R d

Uph off R d

C o f f e y to w n Rd

0.8 mi
1.3 km

Sources: Esri, TomTom, Garmin, FAO, NOAA, USGS,
OpenStreetMap contributors, and the GIS User Community

2032
2033

46

©

2027-2036
Street
Maintenance
Map
ArcGIS
Web
Map

N

Oli n W a y

TT

TT

McCarthy Youth
& Conservation
County Park

TT
94

N

Buss R d

94

Cedar Knolls
Park

N

Gas ton Rd

C o m me r c e

Blackhawk
Airfield

Pk wy

Elmargo Park

E S c h o ol Rd

Sc h o ol Rd

N

Mol ly Ln

rk
vi

nn

ew

ie
as

e

r

St

Av

Vil

Ke nnedy Rd

Pa

Bo

M o urnin g D ov e D

Myer R d

Rd
N

We

Buss Rd

stlawn Dr

BB

BB
BB

sR

d

Ta yl o r St

Door Creek Golf
Course

Pr o g

ss Dr
re

D o o r C r e ek

N

idge Rd

S Main St

C lark S t

W R

Heath er Dr

la

O ll i e St

Vi

Bonnie Rd

Cottage Grove

7/7/2025, 10:09:59 AM
Municipal Boundaries
2028

2026

2030

2028

2032

2030

2034

2032

2036

2034

1:26,957
0

0.2

0.4

0

0.33

0.65

Laudo n R d

V i la s R

d

V il as R d

Uph off R d

C o f f e y to w n Rd

0.8 mi
1.3 km

Sources: Esri, TomTom, Garmin, FAO, NOAA, USGS,
OpenStreetMap contributors, and the GIS User Community

47

©

WISLR Map

±

WisDOT

Copyright(C) 2026 Wisconsin Department of Transportation

0.38

City

0

0.5

Village

The information contained in this data set and information produced
from this dataset were created for the official use of the Wisconsin
Department of Transportation (WisDOT). Any other use while not
prohibited, is the sole responsibility of the user. WisDOT expressly
disclaims all liability regarding fitness of use of the information for
other than official WisDOT business.
Map created on October 6, 2025

State Trunk Network

3-4

Interstate Highway

5-6

State Trunk Highways

7-8

On-Off Ramp

Municipal/Local Roads

Town

9-10

Connector

Ineligible Roads

Counties

Railroads

County Roads

0

wislr-fl3

County Trunk Hwy

Local Roads

Rivers

Cities/Villages/Towns

0.75
1

1.5 mi
2 km

48

Rating pavement surface condition

Rating system
Surface rating

Visible distress*

General condition/
treatment measures

10

None.

New construction.

9

None.

Recent overlay. Like new.

8

No longitudinal cracks except reflection of paving joints.
Occasional transverse cracks, widely spaced (40’ or greater).
All cracks sealed or tight (open less than 1⁄ 4”).

Recent sealcoat or new cold mix.
Little or no maintenance
required.

7

Very slight or no raveling, surface shows some traffic wear.
Longitudinal cracks (open 1⁄ 4”) due to reflection or paving joints.
Transverse cracks (open 1⁄ 4”) spaced 10’ or more apart, little or slight
crack raveling. No patching or very few patches in excellent condition.

First signs of aging. Maintain
with routine crack filling.

Slight raveling (loss of fines) and traffic wear.
Longitudinal cracks (open 1⁄ 4”– 1⁄ 2”).
Transverse cracks (open 1⁄ 4”– 1⁄ 2”), some spaced less than 10’.
First sign of block cracking. Sight to moderate flushing or polishing.
Occasional patching in good condition.

Shows signs of aging. Sound
structural condition. Could
extend life with sealcoat.

Moderate to severe raveling (loss of fine and coarse aggregate).
Longitudinal and transverse cracks (open 1⁄ 2” or more) show first
signs of slight raveling and secondary cracks. First signs of longitudinal
cracks near pavement edge. Block cracking up to 50% of surface.
Extensive to severe flushing or polishing. Some patching or edge
wedging in good condition.

Surface aging. Sound structural
condition. Needs sealcoat or
thin non-structural overlay (less
than 2”)

4

Severe surface raveling. Multiple longitudinal and transverse cracking
with slight raveling. Longitudinal cracking in wheel path. Block
cracking (over 50% of surface). Patching in fair condition.
Slight rutting or distortions (1⁄ 2” deep or less).

Significant aging and first signs
of need for strengthening. Would
benefit from a structural overlay
(2” or more).

3

Closely spaced longitudinal and transverse cracks often showing
raveling and crack erosion. Severe block cracking. Some alligator
cracking (less than 25% of surface). Patches in fair to poor condition.
Moderate rutting or distortion (greater than 1⁄ 2” but less than 2"
deep). Occasional potholes.

Needs patching and repair prior
to major overlay. Milling and
removal of deterioration extends
the life of overlay.

2

Alligator cracking (over 25% of surface).
Severe rutting or distortions (2” or more deep).
Extensive patching in poor condition.
Potholes.

Severe deterioration. Needs
reconstruction with extensive
base repair. Pulverization of old
pavement is effective.

1

Severe distress with extensive loss of surface integrity.

Failed. Needs total
reconstruction.

Excellent

Excellent

Very Good

Good

6

Good

5

Fair

Fair

Poor

Very Poor

Failed

* Individual pavements will not have all of the types of distress listed for any particular rating. They may have only one or two types.
49

15

2021
2022
3,585,470
400,000
719,517
4,704,987

2022
2023
3,847,991
100,000
1,106,122
5,054,113

Levy Breakdown
2023
2024
2024
2025
4,173,257
4,580,689
1,309,626
1,566,111
5,482,883
6,146,800

2025
2026
4,677,155
1,835,371
6,512,526

2026
2027
5,059,265
2,874,523
7,933,788

Assessed value
Net new construction
Taxes per $1,000 of equalized value
Taxes per $1,000 of assessed value
Assessment ratio
Average home assessment
Village taxes on average home
Increase on average home

738,262,421
4.24%
6.50
6.37
97.29%
315,000
2,007.51
99.73
5.23%

756,439,132
5.77%
6.66
6.68
93.88%
315,000
2,104.66
97.15
4.84%

773,776,906
7.11%
6.80
7.09
81.60%
315,000
2,232.05
127.39
6.05%

822,676,856
4.36%
6.48
7.47
76.97%
315,000
2,353.59
121.54
5.45%

832,674,355
5.30%
5.49
7.82
70.23%
315,000
2,463.68
110.10
4.68%

1,452,160,316
23.92%
5.55
5.46
101.61%
440,000
2,403.91
(59.77)
-2.43%

General
Capital
Debt

4.86
0.54
0.97
6.37

5.09
0.13
1.46
6.68

Taxes per $1,000 breakdown by fund
5.39
5.57
1.69
1.90
7.09
7.47

5.62
2.20
7.82

3.48
1.98
5.46

Assessed value
Equalized value (TID out)

738,262,421
724,294,100

756,439,132
758,797,500

773,776,906
805,759,200

822,676,856
948,230,500

832,674,355
1,185,685,600

1,452,160,316
1,429,144,500

Equalized value (TID in)
Debt limit
Debt outstanding
Debt percentage of limit
Unused debt amount

2022
1,006,437,800
50,321,890
17,444,325
34.67%
32,877,565

2023
1,241,981,400
62,099,070
23,541,488
37.91%
38,557,582

2024
1,358,209,100
67,910,455
31,936,707
47.03%
35,973,748

2025
1,545,983,000
77,299,150
31,711,521
41.02%
45,587,629

2026
1,886,285,900
94,314,295
46,936,794
49.77%
47,377,501

2027
2,050,772,267 *
102,538,613
50,436,334
49.19%
52,102,279

Fund
General
Capital
Debt

Tax year
Budget year
100
410
300

Increase
(Decrease)
382,110
1,039,152
1,421,262

* 2027 Estimated

50

GENERAL FUND

51

General Fund
2027 Proposed Budget

12/31/2026

"All in"

Budget
2026

Department
Requested
Budget
2027

Actual
9/30/2026

Projected
2026

Budget Review
Committee
Recommended
2027

2027 Proposed
Compared to 2026
Budget

2027 Proposed
Compared to 2027
Department Request

Revenues
Taxes
100-41110-000
100-41310-000
100-41800-000

General Property Taxes
Taxes From Municipal Utility
Interest and Penalties
Total Taxes

Intergovernmental Aid
100-43410-000 State Shared Revenue - Municipal aid
100-43411-000 State Shared Revenue - Supplemental aid
100-43412-000 State Shared Revenue - Utility Aid
100-43413-000 State Shared Revenue - ERP
100-43510-000 State Aid - Exempt Computer Aid
100-43515-000 State Aid - Personal Property Aid
100-43515-012 State Aid - Personal Property Aid - Act 12
100-43520-000 State Aid - Police
100-43521-000 State Aid - Digital Records
100-43530-000 State Aid - Transportation
100-43540-000 State Aid - Recycling Grant
Total Intergovernmental Aid
Licenses and Permits
100-44110-000
100-44111-000
100-44120-000
100-44150-000
100-44210-000
100-44250-000
100-44250-001
100-44300-000
100-44340-000
100-44375-000
100-44400-000
100-44410-000
100-44420-000
100-44430-000

Fines and Forfeitures
100-45100-000
100-45110-000
100-45130-000

4,677,155
315,000
6,500 *
4,998,655

4,677,155
236,250
6,651
4,920,056

4,677,155
375,000
6,651
5,058,806

5,320,414
390,000
1,000
5,711,414

5,059,265
390,000
1,000
5,450,265

382,110
75,000
(5,500)
451,610

(261,149)
(261,149)

48,655
239,322
211
88,873
2,637
12,135
36,821
15,000
15,753
623,678
9,750
1,092,835

7,298
35,898
32
88,873
2,637
12,135
36,821
6,602
15,753
467,759
9,684
683,491

48,655
239,322
211
88,873
2,637
12,135
36,821
7,650
15,753
623,678
9,684
1,085,419

49,677
244,348
206
70,471
11,876
23,322
87,273
15,000
15,753
702,457
9,684
1,230,067

49,677
244,348
206
70,471
11,876
23,322
87,273
15,000
15,753
702,457
9,684
1,230,067

1,022
5,026
(5)
(18,402)
9,239
11,187
50,452
78,779
(66)
137,232

-

Liquor & Malt Bev License
Operator's License
Cigarette License
Publication Fees
Dog License
Other Permits/Fees; Amusement
Special event permit
Building Permits
Conditional use Permits
Sign Permit
Zoning Permits & Fees
Erosion Control Fees
Land Disturbance Permit
Extraterritorial Jurisdiction
Total Licenses and Permits

8,100
5,000
700
500
1,500
1,000
750
120,000 *
750
1,000
16,750 *
7,000
5,000
168,050

8,310
5,690
700
476
419
1,860
2,400
132,363
850
16,770
3,311
2,730
175,879

8,310
5,990
700
476
1,800
1,860
2,400
147,000
850
16,770
4,211
3,230
193,597

8,300
5,250
700
500
1,500
1,000
750
95,000
1,000
2,500
3,000
3,000
122,500

8,300
5,700
700
500
1,750
1,250
2,100
1,000
3,000
3,000
3,000
30,300

200
700
250
250
1,350
(120,000)
(750)
(13,750)
(4,000)
(2,000)
(137,750)

450
250
250
1,350
(95,000)
500
(92,200)

Fines, Forfeitures - Village Share
Court Penalties and Costs
Parking Violations
Total Fines and Forfeitures

55,500
35,500
19,000
110,000

38,019
19,276
13,595
70,890

45,148
25,208
16,295
86,651

50,000
36,000
17,500
103,500

50,000
36,000
17,500
103,500

(5,500)
500
(1,500)
(6,500)

-

52

General Fund
2027 Proposed Budget

12/31/2026

"All in"

Budget
2026

Department
Requested
Budget
2027

Actual
9/30/2026

Projected
2026

Budget Review
Committee
Recommended
2027

2027 Proposed
Compared to 2026
Budget

2027 Proposed
Compared to 2027
Department Request

Public Charges for Service
100-46112-000 Other Earnings General Government
100-46122-000 Tax & Title Search Fees
100-46320-000 Public Works Misc Charges
100-46400-000 Recycling Fee from Tax Roll
100-46410-000 Garbage Fee from Tax Roll
100-46420-000 Garbage and Recycle Fee from Occupancy
100-46700-100 Recreation - Coach Pitch/Tball
100-46700-341 Recreation - Baseball/Softball
100-46700-342 Recreation - Basketball
100-46700-344 Enrichment Programs - Youth
100-46700-345 Enrichment Programs - Adult
100-46700-346 Recreation - Flag Football
100-46700-347 Recreation - Golf
100-46700-348 Recreation - Tennis
100-46700-349 Recreation - Volleyball
100-46700-350 Recreation - Teener/Legion Baseball
100-46700-351 Recreation - Senior programming
100-46700-352 Recreation - Start Smart
100-46700-353 Community Night Out
100-46700-354 Music in the Grove donations/sponsorships
100-46700-720 Bark Park Donations
100-46710-000 Park Rental Fees
100-46715-000 Parks - Concession Revenue
100-46716-000 Recreation - Ticket Sales
100-46718-000 Recreation - Diamond Use Charge
100-46730-000 Misc Recreation Donations
Total Public Charges for Service

750
6,000
2,500
143,053 *
299,581 *
3,600
5,000
15,300
13,000
58,000
15,000
10,000
1,800
4,000
7,000
6,000
3,200
8,000
2,000
1,000
500
10,000
500
1,200
5,000
621,984

475
4,760
1,923
143,053
299,581
4,586
5,060
11,417
5,756
53,536
17,542
10,750
1,000
4,445
4,160
4,165
2,720
8,545
5,750
1,500
8,560
1,197
312
1,200
1,600
603,593

625
5,400
2,400
143,053
299,581
4,586
5,060
11,552
13,000
65,000
17,542
10,780
1,000
4,445
7,000
4,165
3,200
8,545
5,750
1,500
8,335
1,197
468
1,200
1,600
626,984

500
5,500
2,400
160,503
336,100
5,000
14,500
12,000
52,000
18,500
10,000
1,700
4,500
8,000
4,500
9,000
5,000
1,000
10,000
500
1,100
1,600
663,903

750
7,500
3,000
160,503
336,100
5,000
5,000
14,500
12,000
58,000
18,500
10,000
1,700
4,500
8,000
4,500
9,000
5,000
1,000
10,000
1,100
300
1,200
1,600
678,753

1,500
500
17,450
36,519
1,400
(800)
(1,000)
3,500
(100)
500
1,000
(1,500)
(3,200)
1,000
3,000
(500)
600
300
(3,400)
56,769

250
2,000
600
5,000
6,000
600
300
100
14,850

Miscellaneous Revenue
100-48110-000 Interest on Investments
100-48130-000 Patronage Dividend
100-48230-000 Tower Rental Income
100-48310-000 Sale of Village Property
100-48400-000 Insurance Recoveries
100-48450-000 Payment for School Resource Officer
100-48460-000 Miscellaneous Income
100-48510-000 Donations From Individ/Organization
Total Miscellaneous Revenue

200,000
684
14,257
21,000 *
120,000 *
25,000
380,941

179,958
689
14,258
695
20,648
64,888
24,442
670
306,249

211,938
689
14,258
695
20,648
110,659
24,442
670
383,999

200,000
14,685

225,000
14,685

25,000
(684)
428

25,000
-

105,000
5,000
324,685

115,000
20,000
374,685

(21,000)
(5,000)
(5,000)
(6,256)

10,000
15,000
50,000

Other financing sources
100-49000-405 Transfer in - TID 5
Total Other financing sources

200,000
200,000

200,000
200,000

200,000
200,000

-

-

(200,000)
(200,000)

-

7,572,465

6,960,158

7,635,456

295,105

(288,499)

Revenues

8,156,069

7,867,570

53

Village Board
100-51100-110
100-51100-140
100-51100-151
100-51100-340

Salaries
Citizen Per Diem
FICA
Operating Supplies and Expenses

Village board president and trustee compensation
Payment to citizen members of committees and commissions
Employer share of social security and medicare
Membership to the League of Wisconsin Municipalities and Dane County Cities and Villages Association, miscellaneous supplies and expenses

Municipal Court
100-51200-115
100-51200-125
100-51200-151
100-51200-152
100-51200-153
100-51200-154
100-51200-155
100-51200-332
100-51200-340

Wages
Judge Stipend
FICA
Retirement
Dental Insurance
Health Insurance
Life Insurance
Mileage
Operating Supplies and Expenses

Court Clerk
Fixed stipend for Judge
Employer share of social security and medicare
Employer share of pension contribution
Employer share of dental premiums
Employer share of health premiums
Employer share of life premiums
Employer mileage reimbursement
Judge association fee, judicial education fee, municipal court clerk association fee, office supplies, training/traveling, public official bond, software

Communications
100-51250-115
100-51250-151
100-51250-340

Wages
FICA
Operating Supplies and Expenses

Digital Communications Coordinator
Employer share of social security and medicare
Annual website, Community guide, adobe software, content development, social media tools, office supplies and printing

Administration
100-51410-110
100-51410-151
100-51410-152
100-51410-153
100-51410-154
100-51410-155
100-51410-332
100-51410-340

Salaries
FICA
Retirement
Dental Insurance
Health Insurance
Life Insurance
Mileage
Operating Supplies and Expenses

Administrator, Assistant Adminstrator/Human Resource Manager
Employer share of social security and medicare
Employer share of pension contribution
Employer share of dental premiums
Employer share of health premiums
Employer share of life premiums
Employer mileage reimbursement
Training, postage, printing, travel, publications, professional organization dues, misc. supplies

Clerk
100-51420-110
100-51420-115
100-51420-151
100-51420-152
100-51420-153
100-51420-154
100-51420-155
100-51420-210
100-51420-332
100-51420-340

Salaries
Wages
FICA
Retirement
Dental Insurance
Health Insurance
Life Insurance
Professional Services
Mileage
Operating Supplies and Expenses

Clerk
Deputy Clerk
Employer share of social security and medicare
Employer share of pension contribution
Employer share of dental premiums
Employer share of health premiums
Employer share of life premiums
Codification of ordinances
Employer mileage reimbursement
Training, postage, printing, Laserfiche, background checks, travel, publications, dues, minutes, misc. supplies

54

General Fund
2027 Proposed Budget

12/31/2026

"All in"

Budget
2026

Department
Requested
Budget
2027

Actual
9/30/2026

Projected
2026

Budget Review
Committee
Recommended
2027

2027 Proposed
Compared to 2026
Budget

2027 Proposed
Compared to 2027
Department Request

Expenditures
General Government
Village Board
100-51100-110
100-51100-140
100-51100-151
100-51100-340

Municipal Court
100-51200-115
100-51200-116
100-51200-125
100-51200-151
100-51200-152
100-51200-153
100-51200-154
100-51200-155
100-51200-332
100-51200-340

Communications
100-51250-115
100-51250-151
100-51250-340

Administration
100-51410-110
100-51410-151
100-51410-152
100-51410-153
100-51410-154
100-51410-155
100-51410-332
100-51410-340

Clerk
100-51420-110
100-51420-115
100-51420-151
100-51420-152
100-51420-153
100-51420-154
100-51420-155
100-51420-210
100-51420-332
100-51420-340

Salaries
Citizen Per Diem
FICA
Operating Supplies and Expenses
Total Village Board

26,843
5,000
2,053
9,500
43,396

18,602
1,360
1,424
8,636
30,021

26,843
3,260
2,053
8,786
40,942

26,843
5,000
2,053
9,750
43,646

26,843
5,000
2,053
9,750
43,646

250
250

-

Wages
Overtime
Judge Stipend
FICA
Retirement
Dental Insurance
Health Insurance
Life Insurance
Mileage
Operating Supplies and Expenses
Total Municipal Court

28,226
3,000
2,389
2,032
696
10,650
30
67,500
114,523

19,962
19
2,050
1,585
1,505
514
7,987
36
222
56,737
90,619

26,962
19
3,000
2,288
1,942
686
10,650
50
222
70,000
115,819

30,289
3,000
2,547
2,196
727
11,142
60
250
67,000
117,211

30,226
3,000
2,542
2,191
727
11,142
60
250
65,000
115,138

2,000
153
159
31
492
30
250
(2,500)
615

(63)
(5)
(5)
(2,000)
(2,073)

Wages
FICA
Operating Supplies and Expenses
Total Communications

5,000
383
22,125
27,508

2,034
156
20,651
22,841

3,600
275
22,831
26,706

5,000
383
25,000
30,383

4,000
306
23,500
27,806

(1,000)
(77)
1,375
298

(1,000)
(77)
(1,500)
(2,577)

Salaries
FICA
Retirement
Dental Insurance
Health Insurance
Life Insurance
Mileage
Operating Supplies and Expenses
Total Administration

106,096
8,116
7,639
1,218
7,825
210
1,000
11,000
143,104

72,423
5,649
5,444
857
5,314
147
342
6,782
96,957

106,452
7,952
7,665
1,179
7,708
211
542
8,482
140,191

112,519
8,608
8,158
1,272
8,642
244
1,000
14,920
155,363

112,279
8,589
8,140
1,272
8,642
244
750
14,000
153,916

6,183
473
501
54
817
34
(250)
3,000
10,812

(240)
(19)
(18)
(250)
(920)
(1,447)

Salaries
Wages
FICA
Retirement
Dental Insurance
Health Insurance
Life Insurance
Professional Services - Codification of ord
Mileage
Operating Supplies and Expenses
Total Clerk

90,920
51,064
10,862
10,223
1,872
12,666
780
6,000
500
18,945
203,832

67,016
36,114
7,894
7,727
1,383
9,500
694
3,515
404
8,378
142,625

93,471
51,516
10,809
10,440
1,848
12,835
1,002
6,000
600
18,122
206,643

90,210
51,683
10,855
10,287
1,894
12,665
1,201
6,700
550
19,209
205,254

90,017
51,572
10,832
10,265
1,894
12,665
1,201
6,700
550
19,000
204,696

(903)
508
(30)
42
22
(1)
421
700
50
55
864

(193)
(111)
(23)
(22)
(209)
(558)

55

Elections
100-51440-115
100-51440-151
100-51440-340

Wages
FICA
Operating Supplies and Expenses

Wages for election workers
Employer share of social security and medicare.
Ballots, publications, and updates to the prom pack for electronic voting machine, new booths

Finance and Professional Services
100-51520-110 Salaries
100-51520-115 Wages
100-51520-151 FICA
100-51520-152 Retirement
100-51520-153 Dental Insurance
100-51520-154 Health Insurance
100-51520-155 Life Insurance
100-51520-210 Professional Services
100-51520-332 Mileage
100-51520-340 Operating Supplies/Expenses
100-51520-500 Taxes due others - Annexation
100-51520-510 Property/Liability Insurance
100-51520-511 Workers Compensation Insurance
100-51520-900 Contingent Fund

Assistant Adminstrator/Finance Director, Comptroller
Accounting Assistant
Employer share of social security and medicare
Employer share of pension contribution
Employer share of dental premiums
Employer share of health premiums
Employer share of life premiums
Audit, assessor, IT contract, information systems, legal, accounting software
Employer mileage reimbursement
Training, postage, printing, travel, publications, professional organization dues, misc. supplies
Village taxes for annexation of property
Property, General liability, Crime, and Cyber Insurance
Workman's compensation insurance premiums
Merit increases, annual holiday gift cards, longevity pay, retirement insurance premiums. Note costs allocated to respective payroll accounts

Municipal Buildings Operation
100-51600-340 Operating Supplies and Expenses

Electric, water, sewer, telephone, cleaning services, and general supplies for Village Hall, Municipal Service Building, and Old Public Works Building

Flynn Hall
100-51610-720

Contribution

Village contribution towards the maintenance and operating of Flynn Hall.

Police Department
100-52100-110
100-52100-115
100-52100-116
100-52100-151
100-52100-152
100-52100-153
100-52100-154
100-52100-155
100-52100-210
100-52100-332
100-52100-340
100-52100-600

Salaries
Wages
Overtime Wages
FICA
Retirement
Dental Insurance
Health Insurance
Life Insurance
Professional Services
Mileage
Operating Supplies/Expenses
K9 Expenses

Police Chief and Lieutenant
Full time officers, Administrative Assistants
Full time officers overtime
Employer share of social security and medicare
Employer share of pension contribution
Employer share of dental premiums
Employer share of health premiums
Employer share of life premiums
Legal, cleaning, officer testing and wellness
Employer mileage reimbursement
Data processing, telephone, repair/maintenance, office supplies, postage, professional dues, office supplies, uniforms, police professional liability
Costs associated to care for police K-9. Note donations have historically offset expenditures

56

General Fund
2027 Proposed Budget

Elections
100-51440-115
100-51440-151
100-51440-340

"All in"

Budget
2026

Department
Requested
Budget
2027

Actual
9/30/2026

Projected
2026

Budget Review
Committee
Recommended
2027

2027 Proposed
Compared to 2026
Budget

2027 Proposed
Compared to 2027
Department Request

22,532
1,724
15,893
40,149

10,435
796
11,651
22,882

17,435
1,334
14,500
33,269

10,822
828
7,650
19,300

10,822
828
7,650
19,300

(11,710)
(896)
(8,243)
(20,849)

-

Finance and Professional Services
100-51520-110 Salaries
100-51520-115 Wages
100-51520-151 FICA
100-51520-152 Retirement
100-51520-153 Dental Insurance
100-51520-154 Health Insurance
100-51520-155 Life Insurance
100-51520-210 Professional Services
100-51520-332 Mileage
100-51520-340 Operating Supplies and Expenses
100-51520-500 Taxes due others - Annexation
100-51520-510 Property/Liability Insurance
100-51520-511 Workers Compensation Insurance
100-51520-900 Contingent Fund
Total Finance and Professional Services

83,620
38,827
9,367
8,816
2,245
14,018
314
205,000
750
12,650
50 *
67,300 *
35,400 *
39,000
517,357

56,635
27,591
6,663
6,329
1,623
10,070
212
180,728
289
3,434
50
67,214
35,383
725
396,946

85,385
39,442
9,017
8,988
2,217
14,436
293
223,886
489
10,000
50
67,214
35,383
1,725
498,525

85,799
39,062
9,552
9,052
2,253
14,199
311
205,000
525
12,175
1,400
69,000
46,000
39,000
533,328

85,617
38,979
9,532
9,033
2,253
14,199
311
203,000
525
11,000
1,400
69,000
46,000
40,000
530,849

1,997
152
165
217
8
181
(3)
(2,000)
(225)
(1,650)
1,350
1,700
10,600
1,000
13,492

(182)
(83)
(20)
(19)
(2,000)
(1,175)
1,000
(2,479)

Municipal Buildings Operation
100-51600-340 Operating Supplies and Expenses
Total Municipal Buildings Operation

80,000
80,000

49,464
49,464

70,000
70,000

88,150
88,150

130,000
130,000

50,000
50,000

41,850
41,850

2,500
2,500

2,500
2,500

2,500
2,500

2,600
2,600

2,600
2,600

100
100

-

1,172,369

854,855

1,134,595

1,195,235

1,227,951

55,582

32,716

259,486
1,580,633
75,162
146,519
276,515
28,524
331,103
5,420
3,000
230,000
2,000
2,938,362

186,497
1,049,440
35,846
96,532
190,513
18,251
233,665
3,876
2,412
121
127,931
504
1,945,587

266,317
1,508,232
52,024
139,733
270,333
25,424
328,287
5,306
2,500
300
205,400
1,500
2,805,356

272,576
1,800,662
81,912
164,825
303,700
32,714
421,855
6,175
10,000
300
230,500
2,000
3,327,219

271,997
1,692,019
80,702
156,421
289,618
30,214
395,291
6,050
8,000
300
220,000
3,150,612

12,511
111,386
5,540
9,902
13,103
1,690
64,188
630
5,000
300
(10,000)
(2,000)
212,250

(579)
(108,643)
(1,210)
(8,404)
(14,082)
(2,500)
(26,564)
(125)
(2,000)
(10,500)
(2,000)
(176,607)

Flynn Hall
100-51610-720

Wages
FICA
Operating Supplies and Expenses
Total Elections

12/31/2026

Contribution
Total Flynn Hall

General Government
Public Safety
Police Department
100-52100-110
100-52100-115
100-52100-116
100-52100-151
100-52100-152
100-52100-153
100-52100-154
100-52100-155
100-52100-210
100-52100-332
100-52100-340
100-52100-600

Salaries
Wages
Overtime Wages
FICA
Retirement
Dental Insurance
Health Insurance
Life Insurance
Professional Services
Mileage
Operating Supplies and Expenses
K9 Expenses
Total Police Department

57

Police Commission
100-52110-110
100-52110-210
100-52110-340

Salaries
Professional Services
Operating Supplies and Expenses

Committee Per Diem when required
Legal services associated with any action by the police commission
Printing, postage, and other misc. supplies

Crossing Guards
100-52150-115
100-52150-151
100-52150-340

Wages
FICA
Operating Supplies and Expenses

Wages for crossing guards
Employer share of social security and medicare.
Misc. supplies associated with supporting crossing guards

Fire Department
100-52200-340

Operating Supplies and Expenses

Cottage Grove Fire Department village share of costs

Emergency Services Building
100-52210-340 Operating Supplies and Expenses

Village portion of electric, water, sewer, telephone, cleaning services, and general supplies for Emergency Services Building

Emergency Government
100-52300-350 Dane Com
100-52300-340 Operating Supplies and Expenses

Danecom contract
misc. supplies associated with supporting emergency government

Inspections
100-52400-210
100-52400-350

Contract with village inspector
Annual costs related to weights and measure inspections

Professional Services - Building
Weights and Measure

Emergency Medical Services
100-52500-210 Deer-Grove EMS Contract

Contract with Deer-Grove EMS

58

General Fund
2027 Proposed Budget

Police Commission
100-52110-110
100-52110-210
100-52110-340

12/31/2026

"All in"

Budget
2026

Department
Requested
Budget
2027

Actual
9/30/2026

Projected
2026

Budget Review
Committee
Recommended
2027

2027 Proposed
Compared to 2026
Budget

2027 Proposed
Compared to 2027
Department Request

Salaries
Professional Services
Operating Supplies and Expenses
Total Police Commission

1,000
1,500
200
2,700

-

-

-

-

(1,000)
(1,500)
(200)
(2,700)

-

Wages
FICA
Operating Supplies and Expenses
Total Crossing Guards

30,420
2,327
750
33,497

19,005
1,454
88
20,547

30,840
2,359
520
33,719

30,420
2,327
750
33,497

30,420
2,327
750
33,497

-

-

Operating Supplies and Expenses
Total Fire Department

159,131
159,131

96,162
96,162

159,131
159,131

183,452
183,452

183,452
183,452

24,321
24,321

-

Emergency Services Building
100-52210-340 Operating Supplies and Expenses
Total Emergency Services Building

28,000
28,000

20,808
20,808

28,000
28,000

32,550
32,550

32,550
32,550

4,550
4,550

-

Emergency Government
100-52300-350 Dane Com
100-52300-340 Operating Supplies and Expenses
Total Emergency Government

23,000
10,500 *
33,500

4,280
10,422
14,702

23,000
10,500
33,500

23,000
11,000
34,000

22,500
11,000
33,500

(500)
500
-

(500)
(500)

102,000 *
2,500
104,500

115,467
2,250
117,717

125,000
2,250
127,250

80,750
2,500
83,250

2,500
2,500

(102,000)
(102,000)

(80,750)
(80,750)

670,116
670,116

670,116
670,116

670,116
670,116

732,716
732,716

732,716
732,716

62,600
62,600

-

3,969,806

2,885,638

3,857,072

4,426,684

4,168,827

199,021

(257,857)

Crossing Guards
100-52150-115
100-52150-151
100-52150-340

Fire Department
100-52200-340

Inspections
100-52400-210
100-52400-350

Professional Services - Building
Weights and Measure
Total Inspections

Emergency Medical Services
100-52500-210 Deer-Grove EMS Contract
Total Emergency Medical Services
Public Safety

59

Public Works Administration
100-53100-110 Salaries
100-53100-115 Wages
100-53100-116 Overtime
100-53100-151 FICA
100-53100-152 Retirement
100-53100-153 Dental Insurance
100-53100-154 Health Insurance
100-53100-155 Life Insurance
100-53100-332 Mileage
100-53100-340 Operating Supplies and Expenses

Public Works Director
Public work technicians wages
Public work technicians overtime
Employer share of social security and medicare
Employer share of pension contribution
Employer share of dental premiums
Employer share of health premiums
Employer share of life premiums
Employer mileage reimbursement
Training, postage, printing, travel, publications, professional organization dues, misc. supplies

Street Maintenance and Operations
100-53300-210 Professional Services
100-53300-340 Operating Supplies/Expenses
100-53300-350 Street Lights
100-53300-370 Roadway Supplies
100-53300-385 Vehicle Fuel
100-53300-850 Sustainability

Contract with Strand Associates as the Village Engineer and GIS
Supplies to repair vehicles, equipment and streets
Alliant expenses for street lights
Salt for roads
Fuel for village vehicles
Rain barrel and compost bin

Stormwater Sewer
100-53440-210
100-53440-340
100-53440-820

Professional Services
Operating Supplies and Expenses
DNR Storm Water Management

Televising, GIS, and engineering
Mowing of detention basins and miscellaneous supplies.
DNR Storm Water Management. Yahara WINS, MAMSWap, LWM Leaf Study, permit.

Beautification
100-53500-000

Professional Services

Village beautification

Refuse, Recycling, Landfill
100-53620-295 Garbage Contract
100-53620-296 Recycle Contract
100-53620-340 Operating Supplies and Expenses
100-53620-298 Landfill Contract

Garbage Contract
Recycling Contract
Misc. supplies to support compost services
Contact to support Natvig Landfill, testing and maintenance

Social Services
100-54500-720

Contribution to the Colonial Club Senior Activity Center for providing meals, activities and outreach services to the senior citizens in Cottage Grove

Senior Outreach

Diversity, Equity, Inclusion
100-54800-720 Diversity, Equity, Inclusion

Diversity, Equity, and Inclusion training and initiatives

60

General Fund
2027 Proposed Budget

Public Works
Public Works Administration
100-53100-110 Salaries
100-53100-115 Wages
100-53100-116 Overtime Wages
100-53100-151 FICA
100-53100-152 Retirement
100-53100-153 Dental Insurance
100-53100-154 Health Insurance
100-53100-155 Life Insurance
100-53100-332 Mileage
100-53100-340 Operating Supplies and Expenses
Total Public Works Administration

Beautification
100-53500-000

Actual
9/30/2026

Projected
2026

2027 Proposed
Compared to 2026
Budget

2027 Proposed
Compared to 2027
Department Request

71,312
206,165
10,600
22,038
20,742
6,515
66,555
775
775
16,250
421,727

65,087
182,062
9,240
19,614
18,588
5,315
65,967
758
500
19,747
386,878

64,947
181,679
9,240
19,574
18,550
5,315
65,967
758
500
18,000
384,530

(4,273)
(20,607)
(1,256)
(1,999)
(1,754)
(427)
940
(227)
(3,500)
(33,103)

(140)
(383)
(40)
(38)
(1,747)
(2,348)

29,450
82,500 *
113,000 *
49,500
38,000 *
500
312,950

24,169
51,972
80,657
25,776
28,556
825
211,955

28,500
82,500
103,146
49,500
40,000
825
304,471

27,500
80,000
125,000
56,138
33,000
321,638

27,500
78,500
110,000
55,888
33,000
304,888

(1,950)
(4,000)
(3,000)
6,388
(5,000)
(500)
(8,062)

(1,500)
(15,000)
(250)
(16,750)

Professional Services
Operating Supplies and Expenses
DNR Storm Water Management
Total Stormwater Sewer

6,500
6,000
22,000
34,500

3,295
3,473
18,274
25,042

5,895
5,424
21,278
32,597

-

-

(6,500)
(6,000)
(22,000)
(34,500)

-

Professional Services
Total Beautification

6,500
6,500

5,574
5,574

6,500
6,500

10,000
10,000

9,500
9,500

3,000
3,000

(500)
(500)

302,505 *
147,579 *
11,500
21,000
482,584

231,617
112,191
6,894
17,870
368,572

316,000
151,500
8,500
18,750
494,750

336,100
160,503
12,500
21,000
530,103

336,100
160,503
12,500
20,000
529,103

33,595
12,924
1,000
(1,000)
46,519

(1,000)
(1,000)

1,254,167

911,902

1,260,045

1,248,619

1,228,021

(26,146)

(20,598)

32,000
32,000

32,000
32,000

32,000
32,000

32,000
32,000

32,000
32,000

-

-

4,600
4,600

4,822
4,822

4,822
4,822

-

-

(4,600)
(4,600)

-

36,600

36,822

36,822

32,000

32,000

(4,600)

-

Public Works

Senior Outreach
Total Social Services

Diversity, Equity, Inclusion
100-54800-720 Diversity, Equity, Inclusion
Total Diversity, Equity, Inclusion
Human Services

Budget
2026

Budget Review
Committee
Recommended
2027

48,956
145,285
3,925
15,008
14,951
4,956
54,969
563
744
11,404
300,759

Refuse, Recycling, Landfill
100-53620-295 Garbage Contract
100-53620-296 Recycle Contract
100-53620-340 Operating Supplies and Expenses
100-53620-298 Landfill Contract
Total Refuse, Recycling, Landfill

Human Services
Social Services
100-54500-720

"All in"
Department
Requested
Budget
2027

69,220
202,286
10,496
21,573
20,304
5,742
65,027
985
500
21,500
417,633

Street Maintenance and Operations
100-53300-210 Professional Services
100-53300-340 Operating Supplies and Expenses
100-53300-350 Street Lights
100-53300-370 Roadway Supplies
100-53300-385 Vehicle Fuel
100-53300-850 Sustainability
Total Street Maintenance and Operations
Stormwater Sewer
100-53440-210
100-53440-340
100-53440-820

12/31/2026

61

Parks and Playgrounds
100-55200-110 Salaries
100-55200-115 Wages
100-55200-116 Overtime
100-55200-151 FICA
100-55200-152 Retirement
100-55200-153 Dental Insurance
100-55200-154 Health Insurance
100-55200-155 Life Insurance
100-55200-210 Professional Services
100-55200-332 Mileage
100-55200-340 Operating Supplies and Expenses
100-55200-360 Turf Services
100-55200-710 Splash Pad/Shelter Operating Expense
100-55200-720 Bark Park

Parks, Recreation, and Forestry Director
Parks Maintenance Supervisor
Overtime for Parks Maintenance Supervisor
Employer share of social security and medicare
Employer share of pension contribution
Employer share of dental premiums
Employer share of health premiums
Employer share of life premiums
Attorney, IT, and engineer expenses
Employer mileage reimbursement
Training, postage, printing, travel, publications, utilities, professional organization dues, misc. supplies
Turf service contract
Chemicals and maintenance for splash pad, supplies for shelter
Supplies for municipal own dog park

Recreation Programs
100-55310-110
100-55310-115
100-55310-151
100-55310-152
100-55310-153
100-55310-154
100-55310-155
100-55310-332
100-55310-340
100-55310-100
100-55310-341
100-55310-342
100-55310-344
100-55310-345
100-55310-346
100-55310-347
100-55310-348
100-55310-349
100-55310-350
100-55310-351
100-55310-352
100-55310-353
100-55310-354

Parks, Recreation, and Forestry Director
Recreation Supervisor, Recreation Program Coordinator
Employer share of social security and medicare
Employer share of pension contribution
Employer share of dental premiums
Employer share of health premiums
Employer share of life premiums
Employer mileage reimbursement
Training, postage, printing, travel, publications, professional organization dues, misc. supplies
Coach pitch t-ball
Baseball & Softball
Basketball
Youth Enrichment
Adult Enrichment
Football
Golf
Tennis
Volleyball
Teener/Legion Baseball Program
Senior Program Activities
Start Smart
Community Night Out
Music In The Grove

Salaries
Wages
FICA
Retirement
Dental Insurance
Health Insurance
Life Insurance
Mileage
Operating Supplies and Expenses
Coach pitch t-ball
Baseball & Softball
Basketball
Youth Enrichment
Adult Enrichment
Football
Golf
Tennis
Volleyball
Teener/Legion Baseball Program
Senior Program Activities
Start Smart
Community Night Out
Music In The Grove

62

General Fund
2027 Proposed Budget

Culture, Recreation, Education
Parks and Playgrounds
100-55200-110 Salaries
100-55200-115 Wages
100-55200-116 Overtime wages
100-55200-151 FICA
100-55200-152 Retirement
100-55200-153 Dental Insurance
100-55200-154 Health Insurance
100-55200-155 Life Insurance
100-55200-210 Professional Services
100-55200-332 Mileage
100-55200-340 Operating Supplies and Expenses
100-55200-360 Turf Services
100-55200-710 Baken Park Splash Pad/Shelter Operating Expense
100-55200-720 Bark Park
Total Parks and Playground
Recreation Programs
100-55310-110
100-55310-115
100-55310-151
100-55310-152
100-55310-153
100-55310-154
100-55310-155
100-55310-332
100-55310-340
100-55310-100
100-55310-341
100-55310-342
100-55310-344
100-55310-345
100-55310-346
100-55310-347
100-55310-348
100-55310-349
100-55310-350
100-55310-351
100-55310-352
100-55310-353
100-55310-354

Salaries
Wages
FICA
Retirement
Dental Insurance
Health Insurance
Life Insurance
Mileage
Operating Supplies and Expenses
Coach pitch t-ball
Baseball & Softball
Basketball
Youth Enrichment
Adult Enrichment
Football
Golf
Tennis
Volleyball
Teener/Legion Baseball Program
Senior Program Activities
Start Smart
Community Night Out
Music In The Grove
Total Recreation Programs

12/31/2026

"All in"

Budget
2026

Department
Requested
Budget
2027

Actual
9/30/2026

Projected
2026

Budget Review
Committee
Recommended
2027

2027 Proposed
Compared to 2026
Budget

2027 Proposed
Compared to 2027
Department Request

45,847
73,663
5,180
9,539
8,978
2,610
39,936
613
4,000
500
36,000
15,000
32,000
2,000
275,866

32,425
54,060
4,056
6,556
6,789
1,929
29,952
440
211
26,908
8,325
35,409
207,059

47,632
74,500
6,185
9,816
8,794
2,571
39,936
592
300
36,000
15,000
36,600
277,927

47,899
78,475
5,475
10,086
9,559
2,726
41,781
625
4,000
300
82,000
15,000
35,000
2,000
334,926

47,797
78,307
5,475
10,066
9,539
2,726
41,781
625
2,000
300
65,000
13,000
34,000
2,000
312,616

1,950
4,644
295
527
561
116
1,845
12
(2,000)
(200)
29,000
(2,000)
2,000
36,750

(102)
(168)
(20)
(20)
(2,000)
(17,000)
(2,000)
(1,000)
(22,310)

126,119
54,392
13,809
12,997
3,210
50,769
688
250
27,700
1,100
14,000
8,000
52,000
9,000
11,000
1,500
2,200
4,200
4,000
2,700
4,000
2,300
5,000
410,934

89,198
38,667
11,708
9,596
2,372
38,076
497
347
19,969
731
6,293
4,239
42,110
7,768
4,424
920
2,515
2,674
3,994
1,233
3,791
2,532
3,500
297,152

127,219
55,071
13,945
13,125
3,162
50,760
672
400
27,700
731
6,500
8,000
52,000
9,000
11,000
1,000
2,515
4,200
3,994
2,700
4,000
2,532
3,500
403,727

131,764
57,576
14,485
13,727
3,352
69,635
725
500
27,700
1,100
12,000
7,000
46,000
11,000
9,000
1,400
3,200
5,500
3,000
4,000
2,300
5,000
429,964

131,483
57,455
14,454
13,698
3,352
53,123
725
500
27,700
1,100
12,000
7,000
46,000
11,000
9,000
1,400
3,200
5,500
3,000
4,000
2,300
3,500
411,490

5,364
3,063
645
701
142
2,354
37
250
(2,000)
(1,000)
(6,000)
2,000
(2,000)
(100)
1,000
1,300
(1,000)
(2,700)
(1,500)
556

(281)
(121)
(31)
(29)
(16,512)
(1,500)
(18,474)

63

Parks Maintenance
100-55400-115
100-55400-116
100-55400-117
100-55400-151
100-55400-152
100-55400-153
100-55400-154
100-55400-155

Wages
Overtime Wages
Part Time Wages
FICA
Retirement
Dental Insurance
Health Insurance
Life Insurance

Park Maintenance
Overtime for Parks Maintenance employee
Seasonal parks maintenance staff
Employer share of social security and medicare.
Employer share of pension contribution
Employer share of dental premiums
Employer share of health premiums
Employer share of life premiums

Forestry
100-55500-115
100-55500-116
100-55500-151
100-55500-152
100-55500-153
100-55500-154
100-55500-155
100-55500-210
100-55500-340

Wages
Overtime wages
FICA
Retirement
Dental Insurance
Health Insurance
Life Insurance
Professional Services
Operating Supplies and Expenses

Village Forester
Overtime
Employer share of social security and medicare
Employer share of pension contribution
Employer share of dental premiums
Employer share of health premiums
Employer share of life premiums
Cost associated with contracting with tree cutting and GIS services
Misc. supplies to support village forester

Planning
100-56300-110
100-56300-151
100-56300-152
100-56300-153
100-56300-154
100-56300-155
100-56300-340

Salaries
FICA
Retirement
Dental Insurance
Health Insurance
Life Insurance
Operating Supplies and Expenses

Village Planner
Employer share of social security and medicare
Employer share of pension contribution
Employer share of dental premiums
Employer share of health premiums
Employer share of life premiums
Training, postage, printing, travel, publications, professional organization dues, misc. supplies

Economic Development
100-56700-110 Salaries
100-56700-151 FICA
100-56700-152 Retirement
100-56700-153 Dental Insurance
100-56700-154 Health Insurance
100-56700-155 Life Insurance
100-56700-340 Operating Supplies and Expenses

Village Planner
Employer share of social security and medicare
Employer share of pension contribution
Employer share of dental premiums
Employer share of health premiums
Employer share of life premiums
Training, postage, printing, travel, publications, professional organization dues, misc. supplies

64

General Fund
2027 Proposed Budget

Parks Maintenance
100-55400-115
100-55400-116
100-55400-117
100-55400-151
100-55400-152
100-55400-153
100-55400-154
100-55400-155

12/31/2026

"All in"

Budget
2026

Department
Requested
Budget
2027

Actual
9/30/2026

Projected
2026

Budget Review
Committee
Recommended
2027

2027 Proposed
Compared to 2026
Budget

2027 Proposed
Compared to 2027
Department Request

Wages
Overtime Wages
Part Time Wages
FICA
Retirement
Dental Insurance
Health Insurance
Life Insurance
Total Parks Maintenance

55,458
86,000
10,822
3,993
600
10,833
825
168,531

38,838
2,922
61,553
7,950
3,235
443
8,125
618
123,684

51,650
3,922
76,265
10,086
4,001
542
9,931
1,044
157,440

57,381
3,000
86,000
11,198
4,160
627
27,854
850
191,070

57,259
3,000
86,000
11,189
4,151
627
27,854
850
190,930

1,801
3,000
367
158
27
17,021
25
22,399

(122)
(9)
(9)
(140)

Wages
Overtime Wages
Part Time Wages
FICA
Retirement
Dental Insurance
Health Insurance
Life Insurance
Professional Services
Operating Supplies and Expenses
Total Forestry

57,717
4,415
4,156
1,392
21,299
340
9,000
19,800 *
118,119

40,430
1,520
3,039
3,157
1,029
15,974
245
6,128
7,606
79,128

57,775
2,520
4,613
4,341
1,371
21,299
327
9,000
11,800
113,046

59,719
2,000
12,000
5,640
4,330
1,454
22,283
340
9,000
11,800
128,566

59,591
2,000
12,000
5,630
4,320
1,454
22,283
340
9,000
11,800
128,418

1,874
2,000
12,000
1,215
164
62
984
(8,000)
10,299

(128)
(10)
(10)
(148)

973,450

707,024

952,139

1,084,526

1,043,454

70,004

(41,072)

Conservation and Development
Planning
100-56300-110 Salaries
100-56300-151 FICA
100-56300-152 Retirement
100-56300-153 Dental Insurance
100-56300-154 Health Insurance
100-56300-155 Life Insurance
100-56300-340 Operating Supplies and Expenses
Total Planning

39,989
3,059
2,879
570
8,719
139
4,250
59,605

28,552
2,114
2,142
421
6,539
104
3,266
43,138

40,809
3,122
2,938
561
8,719
140
5,000
61,289

38,318
2,931
2,778
541
8,287
134
5,500
58,489

38,236
2,925
2,772
541
8,287
134
4,750
57,645

(1,753)
(134)
(107)
(29)
(432)
(5)
500
(1,960)

(82)
(6)
(6)
(750)
(844)

Economic Development
100-56700-110 Salaries
100-56700-151 FICA
100-56700-152 Retirement
100-56700-153 Dental Insurance
100-56700-154 Health Insurance
100-56700-155 Life Insurance
100-56700-340 Operating Supplies and Expenses
Total Economic Development

39,989
3,059
2,879
570
8,719
139
4,250
59,605

28,552
2,114
2,142
421
6,540
104
2,670
42,542

40,809
3,122
2,938
561
8,719
140
5,000
61,289

38,318
2,931
2,778
541
8,287
134
5,500
58,489

38,236
2,925
2,772
541
8,287
134
4,750
57,645

(1,753)
(134)
(107)
(29)
(432)
(5)
500
(1,960)

(82)
(6)
(6)
(750)
(844)

119,210

85,680

122,579

116,978

115,290

(3,920)

(1,688)

Forestry
100-55500-115
100-55500-116
100-55500-117
100-55500-151
100-55500-152
100-55500-153
100-55500-154
100-55500-155
100-55500-210
100-55500-340

Culture, Recreation, Education

Conservation and Development

65

General Fund
2027 Proposed Budget

Other Financing Uses
100-59201-300
100-59201-207

Transfer out - Debt service
Transfer out - Library
Total Other Financing Uses
Expenditures
Net Income/(Use of Fund balance)

12/31/2026

"All in"

Budget
2026

Department
Requested
Budget
2027

46,863
46,863
7,572,465
-

Actual
9/30/2026
46,863
46,863
5,528,784
1,431,374

Projected
2026
46,863
46,863
7,410,115
225,341

52,027
52,027
8,156,069
-

Budget Review
Committee
Recommended
2027
52,027
52,027
7,867,570
-

2027 Proposed
Compared to 2026
Budget

2027 Proposed
Compared to 2027
Department Request

5,164
5,164
295,105
-

(288,499)
-

* Amended from original 2026 Budget. Detail available in Appendix

66

DEBT SERVICE FUND

67

Debt Service Fund
2027 Proposed Budget

Revenues
Taxes
300-41110-000

"All in"

Budget
2026

Department
Requested
Budget
2027

Actual
9/30/2026

Projected
2026

Budget Review
Committee
Recommended
2027

2027 Proposed
Compared to 2026
Budget

2027 Proposed
Compared to 2027
Department Request

General Property Taxes

1,835,371

1,835,371

1,835,371

2,882,073

2,874,523

1,039,152

(7,550)

Total Taxes

1,835,371

1,835,371

1,835,371

2,882,073

2,874,523

1,039,152

(7,550)

30,000
614,383

30,451
614,383

35,000
614,383

4,000
-

4,000
-

(26,000)
(614,383)

-

644,383

644,834

649,383

4,000

4,000

(640,383)

-

189,845
350,000
100,000
1,769,760
116,775
764,517

100,000
1,769,757
116,775
764,517

100,000
1,769,757
116,775
764,517

584,741
50,000
291,182
118,550
761,143

584,741
50,000
291,182
118,550
761,143

394,896
(300,000)
291,182
(100,000)
(1,769,760)
1,775
(3,374)

-

Total Other Financing Sources

3,290,897

2,751,049

2,751,049

1,805,616

1,805,616

(1,485,281)

-

Revenues

5,770,651

5,231,254

5,235,803

4,691,689

4,684,139

(1,086,512)

(7,550)

Miscellaneous Revenue
300-48110-000 Interest on Investments
300-48900-000 Premium on debt issue
Total Miscellaneous Revenue
Other Financing Sources
300-49000-000 Use of prior year debt premium
300-49000-001 Use of debt reserves to offset levy
300-49000-002 Use of prior year TID 5 transfer
300-49000-100 Transfer from general fund
300-49000-411 Transfer from ERIM
300-49405-000 Transfer from TID 5
300-49406-000 Transfer from TID 6
300-49509-000 Transfer from TID 9

Expenditures
Principal
300-58100-610

12/31/2026

Principal payments

3,651,694

3,651,694

3,651,694

2,534,812

2,534,812

(1,116,882)

-

Total Principal

3,651,694

3,651,694

3,651,694

2,534,812

2,534,812

(1,116,882)

-

Interest and fiscal charges
300-58200-622 Interest on debt

1,133,697

1,130,028

1,133,697

2,084,327

2,084,327

950,630

-

4,000

3,600

3,600

4,000

4,000

1,137,697

1,133,628

1,137,297

2,088,327

2,088,327

Forgiveness of TID 6 advance

116,348

116,348

116,348

-

Total Other Financing Uses

116,348

116,348

116,348

-

4,905,739

4,901,670

4,905,339

4,623,139

864,912

329,584

330,464

68,550

300-58200-691

Fiscal Agent Charges
Total Interest and fiscal charges

-

-

950,630

-

-

(116,348)

-

-

(116,348)

-

4,623,139

(282,600)

-

61,000

(803,912)

(7,550)

Other Financing Uses
300-59201-406

Expenditures
Net Income/(Use of Fund balance)

68

CAPITAL PROJECTS FUND

69

Capital Projects Fund
2027 Proposed Budget

12/31/2026

"All in"

Budget
2026

Department
Requested
Budget
2027

Actual
9/30/2026

Projected
2026

Budget Review
Committee
Recommended
2027

2027 Proposed
Compared to 2026
Budget

2027 Proposed
Compared to 2027
Department Request

Revenues
Intergovernmental Aid
410-43620-000
410-43520-000
410-43550-000
410-43790-000

DNR Trailhead Grant
WDNR Stormwater Planning Grant
State Fire Dues
Federal Grant - MPO

39,000
47,455
61,454
120,000

47,455
61,454
-

39,000
47,455
61,454
120,000

62,000
-

62,000
-

(39,000)
(47,455)
546
(120,000)

-

Total Intergovernmental Aid

267,909

108,909

267,909

62,000

62,000

(205,909)

-

Special Assessment Revenue
410-42124-000 Special assessment
410-48112-000 Interest on special assessment

1,128
141

1,128
141

1,128
141

1,128
71

1,128
71

(70)

-

1,269

1,269

1,269

1,199

1,199

(70)

-

8,000
25,000
12,950
10,150

8,622
13,171
12,950
10,150

10,125
26,100
12,950
10,150

6,000
25,000
-

100,000
6,000
25,000
-

100,000
(2,000)
(12,950)
(10,150)

100,000
-

56,100

44,893

59,325

31,000

131,000

74,900

100,000

Total Special Assessment Revenue
Miscellaneous Revenue
410-44300-000 Building Permits
410-48110-000 Interest on investments
410-48190-000 Cable Franchise Fees
410-48310-000 Sale of property
410-48510-000 Donations from Individuals/organizations
Total Miscellaneous Revenue
Other financing sources
410-49200-100 Transfer-in - General
Total Other financing sources
Revenues

-

-

100,000 ^

-

-

-

-

-

-

100,000

-

-

-

-

325,278

155,071

428,503

94,199

194,199

(131,079)

100,000

70

Capital Projects Fund
2027 Proposed Budget

Expenditures
Capital Outlay
General Government
410-57100-225
410-57100-270
410-57100-226
410-57100-261
410-57100-271
410-52400-210
410-57100-820

12/31/2026

"All in"

Budget
2026

Department
Requested
Budget
2027

Actual
9/30/2026

Projected
2026

Budget Review
Committee
Recommended
2027

2027 Proposed
Compared to 2026
Budget

2027 Proposed
Compared to 2027
Department Request

IT Equipment - Failed
Communications
Comprehensive Plan Update
Fire and EMS Operational and Facility Study
MSB Space Needs Study
Professional Services - Building
Village Building Maintenance

7,000
7,000
100,000
22,000
40,150

6,592
4,964
8,368
12,502
23,589

6,592
7,000
100,000
22,000
40,150

5,000
50,000
75,000

50,000
85,000
45,000

(7,000)
(7,000)
(100,000)
(22,000)
50,000
85,000
4,850

(5,000)
85,000
(30,000)

Total General Government

176,150

56,014

175,742

130,000

180,000

3,850

50,000

Emergency Service Building
Fire Dues Expenses

55,500

28,516

35,000

5,000
62,000

5,000
62,000

5,000
6,500

-

Total Fire and EMS

55,500

28,516

35,000

67,000

67,000

11,500

-

Total Public Safety

55,500

28,516

35,000

67,000

67,000

11,500

-

PW Maintenance (Beautification)
Stormwater Planning
MPO Planning Grant
Street Lights for DNR Trailhead

32,640
150,000
49,000

32,640
21,775

32,640
150,000
49,000

-

4,000
-

4,000
(32,640)
(150,000)
(49,000)

4,000
-

Stormwater Utility Feasibility
Traffic Study

100,000
-

70,212
-

73,500
-

40,000

40,000

(100,000)
40,000

-

Total Public Works

331,640

124,627

305,140

40,000

44,000

(287,640)

4,000

Culture, Recreation, & Education
410-57500-100 ADA Compliance Projects
410-57500-101 Playground maintenance - Woodchips

10,000
10,000

6,268
7,584

6,268
10,000

10,000
10,000

10,000
10,000

-

-

Total Culture, Recreation, & Education

20,000

13,852

16,268

20,000

20,000

-

-

Professional Services

25,000

-

-

25,000

25,000

-

-

Total Miscellaneous

25,000

-

-

25,000

25,000

-

-

Transfer out - Library

-

-

-

25,000

25,000

25,000

-

Total Other financing uses

-

-

-

25,000

25,000

25,000

-

608,290

223,009

532,150

307,000

361,000

(247,290)

54,000

(283,012)

(67,939)

(103,647)

(212,801)

(166,801)

116,211

46,000

Fire and EMS
410-57220-850
410-57220-860

Public Works
410-57300-810
410-57300-840
410-57300-850
410-57300-830
410-57300-851
410-57300-820

Miscellaneous
410-57800-820

Other financing uses
410-59000-204

Expenditures
Net Income/(Use of Fund balance)

^ Administration will be recommending a transfer of unrestricted fund balance in 2026.
2026/2027 Budget Amendment expected to carry over funds

71

EQUIPMENT REPLACEMENT AND
INFRASTRUCTURE MAINTENANCE FUND

72

Equipment Replacement and Infrastructure Maintenance Fund
2027 Proposed Budget

Revenues
Miscellaneous Revenue
411-48110-000 Interest on Investments

12/31/2026

"All in"

Budget
2026

Department
Requested
Budget
2027

Actual
9/30/2026

Projected
2026

Budget Review
Committee
Recommended
2027

2027 Proposed
Compared to 2026
Budget

2027 Proposed
Compared to 2027
Department Request

24,865

26,090

30,000

15,000

15,000

(9,865)

-

24,865

26,090

30,000

15,000

15,000

(9,865)

-

1,555,000
217,210
89,205
32,451
294,000
17,967

1,555,000
89,205
32,451
17,967

1,555,000
89,205
32,451
294,000
17,967

765,327
178,174
-

716,327
178,174
-

(838,673)
(39,036)
(89,205)
(32,451)
(294,000)
(17,967)

(49,000)
-

Total Other Financing Sources

2,205,833

1,694,622

1,988,623

943,501

894,501

(1,311,332)

(49,000)

Revenues

2,230,698

1,720,712

2,018,623

958,501

909,501

(1,321,197)

(49,000)

Total Miscellaneous Revenue
Other Financing Sources
411-49120-000 Proceeds from long term debt
411-49999-000 Carry over funds
411-48310-000 Sale of property
411-48400-000 Insurance reimbursement
411-49000-412 Transfer in - Public Infrastructure
411-48900-000 Premium on debt issue

73

Equipment Replacement and Infrastructure Maintenance Fund
2027 Proposed Budget

Expenditures
Capital Outlay
General Government
411-57100-026
411-57100-027

Public Safety
411-57200-002
411-57200-003
411-57200-026
411-57200-027

Public Works
411-57300-000
411-57300-026
411-57300-027

"All in"

Budget
2026

Department
Requested
Budget
2027

Actual
9/30/2026

Projected
2026

Budget Review
Committee
Recommended
2027

2027 Proposed
Compared to 2026
Budget

2027 Proposed
Compared to 2027
Department Request

2026 Equipment Purchases
2027 Equipment Purchases

62,850
-

17,200
-

17,200
-

23,000
47,500

23,000
47,500

(39,850)
47,500

-

General Government

62,850

17,200

17,200

70,500

70,500

7,650

-

EMS Equipment
Fire Equipment
2026 Equipment Purchases
2027 Equipment Purchases

15,825
280,000
-

16,373
211,591
-

16,373
241,591
-

93,675
334,500

93,675
284,500

77,850
(280,000)
284,500

(50,000)

Total Public Safety

295,825

227,964

257,964

428,175

378,175

82,350

(50,000)

Annual Road, Sidewalk, and Chipseal
2026 Equipment Purchases
2027 Equipment Purchases

1,029,378
599,720
-

988,092
187,101
-

1,001,729
582,101
-

210,000
231,000

210,000
261,000

(819,378)
-

-

Total Public Works

1,629,098

1,175,193

1,583,830

441,000

471,000

(819,378)

-

138,277
-

109,333
-

109,333
-

197,000

168,000

(138,277)
168,000

(29,000)

Total Culture, Recreation, & Education

138,277

109,333

109,333

197,000

168,000

29,723

(29,000)

Transfer out - debt service fund
Debt Issuance Costs

100,000
32,214

100,000
32,214

100,000
32,214

-

-

(100,000)
(32,214)

-

Total Other financing uses

132,214

132,214

132,214

-

-

(132,214)

-

2,258,264

1,661,904

2,100,541

1,136,675

1,087,675

(831,869)

(79,000)

(27,566)

58,808

(81,918)

(178,174)

(178,174)

(489,328)

30,000

Culture, Recreation, & Education
411-57500-026 2026 Equipment Purchases
411-57500-027 2027 Equipment Purchases

Other financing uses
411-59000-300
411-58200-000

12/31/2026

Expenditures
Net Income/(Use of Fund balance)

74

PUBLIC INFRASTRUCTURE FUND

75

Public Infrastructure Fund
2027 Proposed Budget

Revenues
Miscellaneous Revenue
412-48110-000 Interest on Investments

12/31/2026

"All in"

Budget
2026

Department
Requested
Budget
2027

Actual
9/30/2026

Projected
2026

Budget Review
Committee
Recommended
2027

2027 Proposed
Compared to 2026
Budget

2027 Proposed
Compared to 2027
Department Request

187,651

202,662

232,662

25,000

25,000

(162,651)

-

Total Miscellaneous Revenue

187,651

202,662

232,662

25,000

25,000

(162,651)

-

Other Financing Sources
412-49200-000 Carry forward for police station
412-49300-000 Carry forward for road work
412-49000-405 Transfer in - TID 5
412-48000-000 Misc. Revenue
412-49120-000 Proceeds from long term debt
412-48900-000 Premium on debt issue

1,388,805
600,000
110,000
15,150,000
175,044

600,000
110,361
15,150,000
175,044

600,000
110,361
15,150,000
175,044

93,927
1,138,219
-

93,927
1,138,219
-

(1,388,805)
93,927
(600,000)
(110,000)
(14,011,781)
(175,044)

-

Total Other Financing Sources

17,423,849

16,035,405

16,035,405

1,232,146

1,232,146

(16,191,703)

-

Revenues

17,611,500

16,238,067

16,268,067

1,257,146

1,257,146

(16,354,354)

-

Police Station

15,124,199

5,860,426

15,124,199

-

-

(15,124,199)

-

Public Safety

15,124,199

5,860,426

15,124,199

-

-

(15,124,199)

-

2025 - Engineering
2026 - Engineering
2027 - Engineering
2028 - Engineering
E Taylor/Weald Bridge/Main St. (CTH N)
Bike Path Extension Southing Grange to CTH N
BB/Buss Bike Path & Damascus Bike Path Impr
Ollie and Main Road Reconstruction

2,960
78,550
195,000
28,500
46,400
347,000
-

2,960
71,256
38,429
28,500
46,400
302,786
-

2,960
73,575
195,000
28,500
46,400
302,786
-

45,000
1,400,000

45,000
1,400,000

(2,960)
(78,550)
(195,000)
45,000
(28,500)
(46,400)
(347,000)
1,400,000

-

Total Public Works

698,410

490,331

649,221

1,445,000

1,445,000

746,590

-

Transfer out - ERIM
Debt Issuance Costs

294,000
303,741

303,741

294,000
303,741

-

-

(294,000)
(303,741)

-

Total Other financing uses

597,741

303,741

597,741

-

-

(597,741)

-

16,420,350

6,654,498

16,371,161

1,445,000

1,445,000

(14,975,350)

-

1,191,150

9,583,568

(103,094)

(187,854)

(187,854)

(1,379,004)

-

Expenditures
Capital Outlay
Public Safety
412-57200-024

Public Works
412-57300-025
412-57300-026
412-57300-027
412-57300-028
412-57300-125
412-57300-225
412-57300-126
412-57300-127

Other financing uses
412-59000-411
412-58200-000

Expenditures
Net Income/(Use of Fund balance)

2026/2027 Budget Amendment expected to carry over funds

76

PARK DEVELOPMENT FEES FUND

77

Park Development Fees Fund
2027 Proposed Budget

Revenues
Public charges for service
205-46000-000 Park development fees
205-46810-000 Fees in Lieu of Parkland

12/31/2026

"All in"

Budget
2026

Department
Requested
Budget
2027

Actual
9/30/2026

Projected
2026

Budget Review
Committee
Recommended
2027

2027 Proposed
Compared to 2026
Budget

2027 Proposed
Compared to 2027
Department Request

85,000
60,000

38,868
19,614

53,802
29,421

50,000
30,000

30,000
14,616

(55,000)
(45,384)

(20,000)
(15,384)

145,000

58,482

83,223

80,000

44,616

(100,384)

(35,384)

20,000
17,000

34,822
4,500

42,322
4,500

25,000
2,000

25,000
2,000

5,000
(15,000)

-

37,000

39,322

46,822

27,000

27,000

(10,000)

-

182,000

97,804

130,045

107,000

71,616

(110,384)

(35,384)

32,500
7,500
524,628

18,386
10,702
484,689

31,145
13,700
524,628

25,000
-

25,000
-

(7,500)
(7,500)
-

-

Total Park Improvements Operating

564,628

513,777

569,473

25,000

25,000

(15,000)

Pickleball Donation Expense

15,000
2,000
-

2,000
477

-

2,000
-

2,000
-

(15,000)
-

-

Total Parks Donation Expense

17,000

2,477

-

2,000

2,000

(15,000)

-

Expenditures

581,628

516,254

569,473

27,000

27,000

(30,000)

Net Income/(Use of Fund balance)

(399,628)

(418,450)

(439,428)

80,000

44,616

(80,384)

Total Public charges for service
Miscellaneous Revenue
205-48110-000 Interest on investments
205-48510-100 Donations

Revenues
Expenditures
Park Improvements Operating
205-55000-210 Professional Services
205-55000-340 Operating Supplies and Expenses
205-57500-000 Shady Grove

-

Parks Donation Expense
205-57500-001

Baseball Donation Expense

205-57500-002

Soccer Donation Expense

205-57500-003

Recreation Donation Expense

205-57500-004

(35,384)

78

LIBRARY FUND

79

Library Fund
2027 Proposed Budget

Revenues
Other Financing Sources
204-43000-000 Library Grants
204-48000-000 Donations
204-49100-000 Transfer in - General Fund
204-49410-000 Transfer in - Capital Projects Fund

12/31/2026

"All in"

Budget
2026

Department
Requested
Budget
2027

Actual
9/30/2026

Projected
2026

Budget Review
Committee
Recommended
2027

2027 Proposed
Compared to 2026
Budget

2027 Proposed
Compared to 2027
Department Request

46,863
-

1,250
5,740
46,863
-

1,250
5,740
46,863
-

52,027
25,000

52,027
25,000

5,164
25,000

-

Total Other Financing Sources

46,863

53,853

53,853

77,027

77,027

30,164

-

Revenues

46,863

53,853

53,853

77,027

77,027

30,164

-

Expenditures
Library
204-55100-115
204-55100-151

Wages
FICA

28,796
2,203

18,956
1,450

27,844
2,130

33,593
2,570

33,593
2,570

4,797
367

-

204-55100-332

Mileage

-

-

-

288

288

288

-

204-55100-340

Operating Supplies/Expenses

15,864

13,466

18,426

15,576

15,576

(288)

-

Total Library

46,863

33,873

48,400

52,027

52,027

5,164

-

Expenditures

46,863

33,873

48,400

52,027

52,027

5,164

-

-

19,980

5,453

25,000

25,000

25,000

-

Net Income/(Use of Fund balance)

80

TOURISM FUND

81

Tourism Fund
2027 Proposed Budget

Revenues
Taxes
207-41125-000

12/31/2026

"All in"

Budget
2026

Department
Requested
Budget
2027

Actual
9/30/2026

Projected
2026

Budget Review
Committee
Recommended
2027

2027 Proposed
Compared to 2026
Budget

2027 Proposed
Compared to 2027
Department Request

Municipal Room Tax

140,000

89,539

130,000

150,000

150,000

10,000

-

Total Taxes

140,000

89,539

130,000

150,000

150,000

10,000

-

Revenues

140,000

89,539

130,000

150,000

150,000

10,000

-

36,000
98,000
7,000

24,763
62,677
5,824

38,000
88,665
5,824

42,600
105,000
6,057

42,600
105,000
6,057

6,600
7,000
(943)

-

Total Economic Development

141,000

93,264

132,489

153,657

153,657

12,657

-

Expenditures

141,000

93,264

132,489

153,657

153,657

12,657

-

(1,000)

(3,725)

(2,489)

(3,657)

(3,657)

(2,657)

-

Expenditures
Economic Development
207-56700-220
Post Development Grant
207-56700-230
Tourism 70% share
207-56700-340
Unrestricted funds

Net Income/(Use of Fund balance)

82

AFFORDABLE HOUSING FUND

83

Affordable Housing Fund
2027 Proposed Budget

Revenues
Miscellaneous Revenue
208-48110-000 Interest Income

12/31/2026

"All in"

Budget
2026

Department
Requested
Budget
2027

Actual
9/30/2026

Projected
2026

Budget Review
Committee
Recommended
2027

2027 Proposed
Compared to 2026
Budget

2027 Proposed
Compared to 2027
Department Request

25,000

23,682

28,000

25,000

25,000

-

-

Total Miscellaneous Revenue

25,000

23,682

28,000

25,000

25,000

-

-

Revenues

25,000

23,682

28,000

25,000

25,000

-

-

-

-

-

-

-

-

-

Total Economic Development

-

-

-

-

-

-

-

Expenditures

-

-

-

-

-

-

-

25,000

23,682

28,000

25,000

25,000

-

-

Expenditures
Economic Development
208-56700-340 Housing Stock - Utility Master Plan (25%)
208-56700-341 Affordable Housing Program - Park Fees (75%)

Net Income/(Use of Fund balance)

84

Tax Incremental Districts (TID)

85

TID 6 Fund
2027 Proposed Budget
Budget
2027
Revenues
Taxes
406-41120-000

Tax Increment

55,558

Total Taxes

55,558

Intergovernmental Aid
406-43510-000 Exempt Computer Aid
406-43515-000 Personal Property Aid

649
1,364

Total Intergovernmental Aid

2,013

Revenues

57,571

Project Costs
Professional Services
406-56701-210 Plan, Legal, and Admin

150

Total Professional Services

150

Debt
Principal
Principal payments
Interest and fiscal charges
Interest
406-59300-900

Total Debt (Transfer to debt service)

110,000
8,550
118,550

Expenditures

118,700

Net Income (Loss)

(61,129)

*Final determination of increment the later of Tax Increment Worksheet (anticipated Nov 13)
availability and adoption of Village municpal budget (anticpated Nov 16).

86

TID 8 Fund
2027 Proposed Budget
Budget
2027
Revenues
Taxes
508-41120-000
508-48900-001

Tax Increment
Tax Guarantee

80,804
7,600

Total Taxes

88,404

Revenues

88,404

Project Costs
Administration, internal
508-51410-110 Salaries
508-51410-151 FICA
508-51410-152 Retirement
508-51410-153 Dental Insurance
508-51410-154 Health Insurance
508-51410-155 Life Insurance
508-51410-340 Operating Supplies and Expenses

27,845
2,130
2,019
318
4,875
70
3,500

Total Administration, internal

40,757

Professional Services
508-56701-210 Plan, Legal, and Admin

3,500

Total Professional Services

3,500

Developer Incentives
508-56100-000 Developer Incentives

76,000

Total Developer incentives

76,000

Expenditures

120,257

Net Income (Loss)

(31,853)

*Final determination of increment the later of Tax Increment Worksheet (anticipated Nov 13)
availability and adoption of Village municpal budget (anticpated Nov 16).

87

TID 9 Fund
2027 Proposed Budget
Budget
2027
Revenues
Taxes
509-41120-000

Tax Increment

911,682

Total Taxes

911,682

Intergovernmental Aid
509-43515-012 Personal Property Aid - Act 12

8,959

Total Intergovernmental Aid

8,959

Miscellaneous
509-48110-000
509-48200-000

Interest Income
Lease Revenue

10,000
116,040

Total Miscellaneous

126,040

Revenues
Project Costs
Administration, internal
509-51410-110 Salaries
509-51410-151 FICA
509-51410-152 Retirement
509-51410-153 Dental Insurance
509-51410-154 Health Insurance
509-51410-155 Life Insurance
509-51410-340 Operating Supplies and Expenses
Total Administration, internal

1,046,681

42,546
3,255
3,085
463
7,103
102
141,625
198,179

Professional Services
509-56701-210 Plan, Legal, and Admin

20,000

Total Professional Services

20,000

Debt
Principal
Principal payments
Interest and fiscal charges
Interest
509-59300-900

Total Debt (Transfer to debt service)

580,000
181,143
761,143

Expenditures

979,322

Net Income (Loss)

67,359

*Final determination of increment the later of Tax Increment Worksheet (anticipated Nov 13)
availability and adoption of Village municpal budget (anticpated Nov 16).

88

TID 10 Fund
2027 Proposed Budget
Budget
2027
Revenues
Taxes
510-41120-000

Tax Increment

7,437,172

Total Taxes

7,437,172

Intergovernmental Aid
510-43515-012 Personal Property Aid - Act 12

24

Total Intergovernmental Aid

24

Miscellaneous
510-48110-000

Interest Income

20,000

Total Miscellaneous

20,000

Revenues

7,457,196

Project Costs
Administration, internal
510-51410-110 Salaries
510-51410-151 FICA
510-51410-152 Retirement
510-51410-153 Dental Insurance
510-51410-154 Health Insurance
510-51410-155 Life Insurance
510-51410-340 Operating Supplies and Expenses

42,546
3,255
3,085
463
7,103
102
10,000

Total Administration, internal

66,554

Professional Services
510-56701-210 Plan, Legal, and Admin

20,000

Total Professional Services
Developer Incentives
510-56100-000 Developer Incentives

20,000

6,670,000

Total Developer incentives

6,670,000

Expenditures

6,756,554

Net Income (Loss)

700,642

*Final determination of increment the later of Tax Increment Worksheet (anticipated Nov 13)
availability and adoption of Village municpal budget (anticpated Nov 16).

89

2027 Utility Commission Adopted Budget

90

Water Utility

91

2027 Budget Request
Meeting Date: September 16, 2026
Memo Date:

September 10, 2026

To:

Utility Commission

From:

Kyela O’Loughlin - Director of Public Works and Utilities
Cameron Sawyer – Assistant Administrator/Finance Director

Subject:

2027 Budget Request - Water

Operating Requests
The Village has initiated a conventional rate case following the 2027 Water Long Range Cash Flow
Analysis. It is anticipated that the Wisconsin Public Service Commission will approve a rate increase of
approximately 27.70%. It is anticipated that the rate increase would take effect July 1, 2027. The last
Water rate increase was April 1, 2024.
Utility Operations Technician – The Water and Sewer utility have approximately 40 miles of sanitary
sewer and water main, 3 municipal wells, 2 water towers, and 6 lift stations. The additional staffing will
improve operational efficiency, provide greater responsiveness to routine and emergency needs, reduce
workload demands on existing staff, and help ensure the continued reliability of the Village's water and
sanitary sewer utilities.
Capital Expenses
2027 Vehicle & Equipment Replacement (CP: $231,000, W: $49,500, S: $49,500)
We are requesting the planned replacement of a Plow truck, including upfitting. If approved the
department would order a truck and receive it either in 2027 or 2028. Upfitting would occur in 2028 or
2029 based on current lead times. The water portion would be funded by cash on hand.
Tower Security System (W: $26,000) - To protect our tower facilities, it is recommended to install a
security system for Towers 2 and 3. This system would include 2 exterior cameras at each tower. This
would allow staff to monitor any activity at the tower facilities, and review footage, should it be
necessary for an incident. This project would be funded by cash on hand.
2027 Major Projects (CP: $1,560,000, W: $1,681,500, S: $1,600,500)
Ollie Street Reconstruction (CP: $830,000, W: $863,000, S: $702,000) - The project will replace the old,
aging clay sanitary sewer main as well as the undersized 6-inch water main beneath the street. At the
same time as the utilities are replaced, the street will get new asphalt to replace the failed existing
asphalt. Additionally, concrete curb and gutter and sidewalk will be replaced throughout the corridor.
Most of the costs incurred will be utility costs, but some costs will be incurred by the capital projects
fund. Engineering is included in the amount above CP: $80,000, W: $93,000, S: $92,000. Engineering
started in 2026.

Village of Cottage Grove, WI

92

Main Street Reconstruction, Reynolds South to Village Limits (CP: $765,000, W: $843,500, S: $651,000)
- The project will incorporate replacing the undersized 6-inch water main as well as replace the aging,
old concrete sanitary sewer pipe beneath the street. While the utilities are being replaced, the street
will be reconstructed due to the aging and failed pavement along the corridor. Additionally, concrete
curb and gutter and sidewalk will be replaced throughout the corridor. Most of the costs incurred will
be utility costs, but some costs will be incurred by the capital projects fund. Engineering is included in
the amount above CP: $115,000, W: $98,500, S: $91,000. Engineering started in 2026.
2028 Engineering in 2027 Budget
The following projects are in the Financial Management Plan in 2028, which require engineering and
design in 2027. Well 4 Improvements, Well 4 Hole Rehab, and Flush Station do not require engineering
in 2027.
Dentaria Water Main Design (W: $45,000) - In the last 4 years there have been three different water
main breaks near the same section of Dentaria Drive. As part of the planned pulverization of Dentaria
Drive in 2028, the section of Dentaria Drive where the previous water main breaks are planned to be
replaced. To ensure design is completed prior to bidding the project in early 2028, design of the water
main is planned for 2027.
Well 3 Improvements – (W: $50,000) - Well 3 was built in 1993 when DNR regulations did not require
separate chemical rooms at the wellhouse. Presently, both chlorine and fluoride storage containers are
in the same chemical room at Well 3. In 2010, regulations were modified to require separate chemical
rooms for each chemical. This deficiency has also been noted several times in our Sanitary Survey. This
project would create a second chemical room where the previously right-angle drive (backup generator)
existed before the new generator was installed as part of the SCADA project in 2025. Additionally, a
separate sample tap will be provided at Well 3 as part of this project. The design for the project would
occur in 2027 with construction slated in 2028.

p

Village of Cottage Grove, WI

93

Water Utility
Adopted Budget

12/31/2025
2025
Actual

8/31/2026
2026
August

Metered Sales-Residental
Metered Sales-Multi Family
Total Residential

926,444
224,267
1,150,711

650,646
150,250
800,896

975,969
225,374
1,201,343

915,000
225,000
1,140,000

1,108,000
256,000
1,364,000

Metered Sales-Commercial
Total Commercial

152,074
152,074

112,076
112,076

168,114
168,114

155,000
155,000

191,000
191,000

Metered Sales-Industrial
Total Industrial

90,578
90,578

58,557
58,557

87,836
87,836

95,000
95,000

100,000
100,000

Metered Sales-Public Authority
Private Fire Protection
Public Fire Protection
Total Public Authority

26,301
67,945
646,457
740,703

19,119
84,623
439,823
543,565

28,679
126,934
659,734
815,347

27,000
58,500
645,000
730,500

33,000
66,500
750,000
849,500

Penalty Revenue
Other Water Operating Revenue
Total other operating

8,787
16,011
24,798

5,115
9,173
14,287

7,672
13,759
21,431

7,500
8,500
16,000

8,000
14,000
22,000

2,158,864

1,529,381

2,294,071

2,136,500

2,526,500

Account No

Title

8
2026
Estimate

12/31/2026
2026
Budget

2027
Budget

Operating Revenue
Residential
600-46100-000
600-46105-000
Commercial
600-46101-000
Industrial
600-46102-000
Public Authority
600-46103-000
600-46200-000
600-46300-000

Other operating
600-47001-000
600-47400-000

Operating Revenue Total

94

Account No
Operating Expenses
Source of Supply Expenses

Title

Operation labor - 600
600-60600-120
Operation labor

2025
Actual

2026
August

2026
Estimate

2026
Budget

2027
Budget

Operation labor - 640 subtotal

54,577
54,577

-

-

-

-

Operation supplies and expenses - 602
600-60602-340
Operation supplies and expenses
Operation supplies and expenses - 602 subtotal

3,369
3,369

25,499
25,499

38,248
38,248

14,500
14,500

14,750
14,750

Maintenance of water source plant - 605
600-60605-340
Maintenance of water source plant
Maintenance of water source plant - 605 subtotal

4,060
4,060

1,770
1,770

2,655
2,655

20,000
20,000

20,500
20,500

Total Source of Supply Expenses

62,005

27,269

40,903

34,500

35,250

Fuel or power purchased for pumping - 622
600-60622-340
Power purchased for pumping - Alliant
Fuel or power purchased for pumping - 622 subtotal

88,934
88,934

63,752
63,752

95,628
95,628

87,550
87,550

100,000
100,000

88,934

63,752

95,628

87,550

100,000

Professional Services - Chemicals
Chemicals - 631 subtotal

10,158
10,158

6,330
6,330

9,495
9,495

13,133
13,133

13,250
13,250

Operation supplies and expenses - 632
600-60632-340
Operation supplies and expenses - Lab testing
Operation supplies and expenses - 632 subtotal

3,097
3,097

5,557
5,557

8,335
8,335

5,500
5,500

4,000
4,000

Maintenance of water treatment plant - 635
600-60635-340
Maintenance of water treatment plant
Maintenance of water treatment plant - 635 subtotal

9,895
9,895

-

-

5,000
5,000

5,100
5,100

Total Water Treatment Expenses

23,149

11,887

17,830

23,633

22,350

Pumping Expenses

Total Pumping Expenses
Water Treatment Expenses
Chemicals - 631
600-60631-210

95

Account No

Title

2025
Actual

2026
August

2026
Estimate

2026
Budget

2027
Budget

Trans. & Distribution Expenses
Operation labor - 640
600-60640-120
Operation labor
Operation labor - 640 subtotal

54,577
54,577

-

-

-

-

Maintenance of distr. Reservoirs - 650
600-60650-340
Standpipe Mt-Oper Supplies
Maintenance of distr. Reservoirs - 650 subtotal

19,914
19,914

20,042
20,042

30,063
30,063

18,500
18,500

28,000
28,000

Maintenance of mains - 651
600-60651-340
Mains Maintenance-Oper Sup/Exp
Maintenance of mains - 651 subtotal

20,587
20,587

24,143
24,143

36,214
36,214

20,300
20,300

20,750
20,750

Maintenance of services - 652
600-60652-340
Services Mt-Oper Sup/Exp
Maintenance of services - 652 subtotal

3,858
3,858

206
206

308
308

3,000
3,000

3,800
3,800

Maintenance of meters - 653
600-60653-120
Meters-MT Wages
600-60653-210
Professional Services - Meter testing
600-60653-340
Meters Mt-Operating Supplies
Maintenance of meters - 653 subtotal

54,577
5,245
1,122
60,944

2,245
224
2,469

3,368
336
3,704

7,000
2,500
9,500

7,250
2,750
10,000

Maintenance of Hydrants - 654
600-60654-340
Hydrants Mt-Operating Supplies
Maintenance of Hydrants - 654 subtotal

27,523
27,523

14,970
14,970

22,455
22,455

30,000
30,000

21,000
21,000

187,403

61,829

92,744

81,300

83,550

Total Trans. & Distribution Expenses

96

Account No

Title

2025
Actual

2026
August

2026
Estimate

2026
Budget

2027
Budget

Customer accounts expenses
Meter reading labor - 901
600-60901-120
Meter reading labor
Meter reading labor - 901 subtotal
Accounting and collection labor - 902
600-60902-110
Salaries
600-60902-115
Wages
600-60902-116
Overtime
600-60902-332
Mileage
Accounting and collection labor - 902 subtotal
Supplies and expenses -903
600-60903-210
Professional Services
600-60903-340
Cust Acct - Operating Supplies
Supplies and expenses - 903 subtotal

54,577

-

-

-

-

54,577

-

-

-

-

61,077
39,307
374

39,680
25,564
193

59,521
38,346
289

61,072
41,878
525

63,562
42,985
551

100,759

65,437

98,155

103,475

107,098

18,584
36,760

19,495
23,640

19,495
35,460

17,700
39,500

13,000
30,000

55,344

43,135

54,955

57,200

43,000

-

4

5

-

-

-

4

5

-

-

108,576

153,116

160,675

150,098

Uncollectable accounts - 904
600-60904-340

Uncollectable accounts
Uncollectable accounts - 904 subtotal

Total Customer accounts expenses

210,679

97

Account No

Title

2025
Actual

2026
August

2026
Estimate

2026
Budget

2027
Budget

Administrative and general expenses
Administrative and general salaries -920
600-60920-110
Salaries
600-60920-115
Wages
600-60920-116
Overtime
600-60920-332
Admin & Gen-Mileage
600-60920-340
Admin & Gen Operating Supplies
Administrative and general salaries - 920 subtotal

140,491
0
0
454
27,821
168,766

87,374
134,171
7,085
317
22,026
250,973

131,062
201,257
10,627
475
33,039
376,460

136,502
204,674
11,173
500
47,000
399,849

140,818
234,603
13,277
550
48,500
437,748

Outside Services employed - 923
600-60923-125
Utility Commission Wages
600-60923-210
Admin & Gen Professional Serv
Outside Services employed - 923 subtotal

438
114,620
115,058

225
75,377
75,602

450
129,218
129,668

500
125,000
125,500

500
130,000
130,500

Property Insurance - 924
600-60924-510
Property & Liability Insurance
Property Insurance - 924 subtotal

27,028
27,028

28,966
28,966

28,966
28,966

28,500
28,500

35,500
35,500

Injuries and damages - 925
600-60925-511
Workers Compensation Insurance
Injuries and damages - 925 subtotal

12,202
12,202

11,794
11,794

11,794
11,794

12,750
12,750

16,000
16,000

Employee pensions and benefits - 926
600-62926-000
Pension - GASB 68
600-62926-131
Sick & Vacation - GASB 101
600-62926-151
FICA
600-62926-152
Retirement
600-62926-153
Dental insurance
600-62926-154
Health insurance
600-62926-155
Life insurance
Employee pensions and benefits - 926 subtotal

5,956
17,969
34,364
31,307
9,456
80,334
1,357
180,743

21,968
21,768
6,238
55,246
901
106,120

32,952
32,651
9,356
82,869
1,351
159,179

34,830
32,782
8,482
88,268
1,591
165,953

37,886
35,905
9,265
103,364
1,707
188,127

98

Account No

Title

2025
Actual

2026
August

2026
Estimate

2026
Budget

2027
Budget

Regulatory Commission expenses - 928
600-60928-211
Regulatory Commission Exp
Regulatory Commission expenses - 928 subtotal

2,639
2,639

-

2,850
2,850

2,500
2,500

6,500
6,500

Miscellaneous general expenses - 930
600-60930-340
Misc General Exp-Oper Supplies
Miscellaneous general expenses - 930 subtotal

3,248
3,248

1,115
1,115

1,673
1,673

7,000
7,000

7,140
7,140

Transportation expenses - 933
600-60933-380
Equipment-Veh Supplies
600-60933-385
Equipment/Veh Fuel
Transportation expenses - 933 subtotal

9,511
6,409
15,920

1,545
4,733
6,278

2,318
7,100
9,418

15,000
8,000
23,000

15,500
9,975
25,475

Maintenance of general plant - 935
600-60935-340
Gen Plant Mt-Operating Supp
Maintenance of general plant - 935

7,028
7,028

7,643
7,643

11,464
11,464

20,000
20,000

18,500
18,500

532,630

488,492

732,738

785,052

865,490

1,104,801

761,803

1,142,705

1,172,710

1,256,738

Depreiciation Exp-CIAC Assets
Depreciation Expense

189,371
317,551

-

189,431
390,000

195,000
300,000

19,500
400,000

Total Deprecation

506,922

-

579,431

495,000

419,500

Total Depreciation and amortization

506,922

-

579,431

495,000

419,500

1,611,723

761,803

1,722,136

1,667,710

1,676,238

547,141

767,577

571,935

468,790

850,262

Total Administrative and general expenses
Total operation and maintenance
Depreciation and amortization
Deprecation
600-60403-541
600-60403-540

Operating Expenses
Operating Income (Loss)

99

Account No

2025
Actual

Title

2026
August

2026
Estimate

2026
Budget

2027
Budget

Nonoperating Revenue (Expense)
600-60428-691
600-47421-001
600-60408-999
600-47419-000
600-60427-621
600-48310-000
600-47201-000
600-68200-692

Amortization Debt Discount
Misc income
Joint metering allocation
Interest on Investments
Interest on Debt
Gain/(Loss) on disposal
Lease payment for tower lease
Debt issuance costs

1,005
7,500
8,946
107,443
(73,676)
9,705
16,000
(18,534)

4,141
63,541
(50,270)
2,197
26,675
(45,956)

6,212
9,200
95,312
(86,759)
2,197
36,425
(45,956)

70,000
(86,759)
36,600
-

75,000
37,720
-

Total Nonoperating Revenue (Expense)

58,389

328

16,631

19,841

112,720

Taxes Due Municipality
Contributions for Construction

(317,252)
1,404,998

(236,250)
26,944

(375,000)
40,416

(305,000)
50,000

(375,000)
40,000

Total Contributions and transfers

1,087,746

(209,306)

(334,584)

(255,000)

(335,000)

1,693,276

558,599

253,982

233,631

627,982

Contributions and transfers
600-60408-550
600-47421-000

Net Income

100

Sewer Utility

101

2027 Budget Request
Meeting Date: September 16, 2026
Memo Date:

September 10, 2026

To:

Utility Commission

From:

Kyela O’Loughlin - Director of Public Works and Utilities
Cameron Sawyer – Assistant Administrator/Finance Director

Subject:

2027 Budget Request – Sewer

Operating Requests
Based on the required revenue to support operations staff recommends the Utility Commission approve
a rate increase for sewer of 5% based on the sewer rate case study effective January 1, 2027.
Utility Technician
Utility Operations Technician – The Water and Sewer utility have approximately 40 miles of sanitary
sewer and water main, 3 municipal wells, 2 water towers, and 6 lift stations. The additional staffing will
improve operational efficiency, provide greater responsiveness to routine and emergency needs, reduce
workload demands on existing staff, and help ensure the continued reliability of the Village's water and
sanitary sewer utilities.
MMSD Sewer service charges - Madison Metropolitan Sewerage District charges represent the largest
operating expense for the sewer utility. The Village currently does not have its own wastewater
treatment plant, and we continue to recommend that constructing our own treatment facility is not
economically feasible. MMSD communicated approx. 12% increase in service charge estimate.
Maintenance of Collection System ($211,000)
Included in the budget line is an increase of $211,000 for the engineering and construction of
maintenance of the Vilas Road sanitary sewer sag. Completing the design and construction, and
including it in one of the capital projects, should allow for competitive pricing and for the work to be
completed in the summer of 2027. Fixing the discovered sanitary sewer sag will allow for sanitary sewer
flow from the west side of the Village to use this newly installed interceptor.
Sanitary Flow Metering ($55,000)
As recommended in the 2022 Utility Master, flow monitoring efforts should be provided at critical
manholes to continue to monitor the actual flows of the sanitary sewer system, specifically the
interceptors. By completing flow monitoring within the system, this will provide the ability to track used
and remaining capacities within our system over time to assist in developing a timeline for future
projects, as needed.

Village of Cottage Grove, WI

102

Capital Expenses
2027 Vehicle & Equipment Replacement (CP: $231,000, W: $49,500, S: $49,500)
We are requesting the planned replacement of a Plow truck, including upfitting. If approved the
department would order a truck and receive it either in 2027 or 2028. Upfitting would occur in 2028 or
2029 based on current lead times. The sewer portion would be funded by cash on hand.
2027 Major Projects (CP: $1,560,000, W: $1,681,500, S: $1,600,500)
Ollie Street Reconstruction (CP: $830,000, W: $863,000, S: $702,000) - The project will replace the old,
aging clay sanitary sewer main as well as the undersized 6-inch water main beneath the street. At the
same time as the utilities are replaced, the street will get new asphalt to replace the failed existing
asphalt. Additionally, concrete curb and gutter and sidewalk will be replaced throughout the corridor.
Most of the costs incurred will be utility costs, but some costs will be incurred by the capital projects
fund. Engineering is included in the amount above CP: $80,000, W: $93,000, S: $92,000. Engineering
started in 2026.
Main Street Reconstruction, Reynolds South to Village Limits (CP: $765,000, W: $843,500, S: $651,000)
- The project will incorporate replacing the undersized 6-inch water main as well as replace the aging,
old concrete sanitary sewer pipe beneath the street. While the utilities are being replaced, the street
will be reconstructed due to the aging and failed pavement along the corridor. Additionally, concrete
curb and gutter and sidewalk will be replaced throughout the corridor. Most of the costs incurred will
be utility costs, but some costs will be incurred by the capital projects fund. Engineering is included in
the amount above CP: $115,000, W: $98,500, S: $91,000. Engineering started in 2026.
New Pump at Business Park Lift Station ($25,000)
The two pumps at Business Park Lift Station are approximately 25 years old and are nearing the end of
their expected service life. To reduce the risk of a complete station outage resulting from simultaneous
pump failures, it is proposed to proactively replace one of the existing pumps while retaining the second
pump as a backup until replacement becomes necessary. This approach will minimize the likelihood of a
service disruption. This would be funded through the equipment replacement fund.
2028 Engineering Projects in 2027 budget
The following projects are in the Financial Management Plan in 2028, which require engineering and
design in 2027.
Sewer Lining Project – $65,000 in 2027
Several sanitary sewer mainlines within the Village are constructed of clay or reinforced concrete pipe.
With the televising of the Village's sanitary sewer system near completion, this project will include
rehabilitating these existing clay and reinforced concrete sanitary sewers through cured-in-place pipe
(CIPP) lining or a similar lining method. The rehabilitation will extend the service life of the sewer
mainlines, improve structural integrity, and reduce the potential for future maintenance and repair
costs.

p

Village of Cottage Grove, WI

103

Sewer Utility
Adopted Budget

8
2026
Estimate

12/31/2026
2026
Budget

12/31/2025
2025
Actual

8/31/2026
2026
August

Residential Sales
Multi-family
Total Residential

1,598,617
405,773
2,004,390

1,143,664
272,307
1,415,972

1,715,496
408,461
2,123,957

1,650,000
420,000
2,070,000

1,800,000
430,000
2,230,000

Commercial Sales
Total Commercial

267,589
267,589

198,062
198,062

297,093
297,093

285,000
285,000

312,000
312,000

Industrial Sales
Hydraulic Barrier System Fees
Total Industrial

193,923
310,419
504,342

131,267
364,117
495,384

196,901
546,175
743,076

205,000
480,000
685,000

207,000
572,000
779,000

Public Authority
Penalty Revenue
Total Public Authority

45,866
11,205
57,071

32,565
5,622
38,187

48,847
8,433
57,280

51,000
8,000
59,000

51,500
8,500
60,000

2,833,392

2,147,605

3,221,407

3,099,000

3,381,000

Account No

Title

2027
Budget

Operating Revenue
Residential
601-46210-000
601-46215-000
Commercial
601-46220-000
Industrial
601-46230-000
601-46230-100
Public Authority
601-46240-000
601-46321-000

Operating Revenue Total

104

Account No

Title

2025
Actual

2026
August

2026
Estimate

2026
Budget

2027
Budget

Operating Expenses
Operation and maintenance
Treatment charges
601-60822-222

MMSD sewer charges
Total Treatment charges

1,049,426
1,049,426

562,949
562,949

1,125,898
1,125,898

1,250,000
1,250,000

1,250,000
1,250,000

Power pumping lift stations
Treatment Supplies

41,140
41,140

25,979
25,979

38,969
38,969

55,000
55,000

58,300
58,300

Transportation expenses
601-60828-385
Equipment/Veh Fuel
Total Transportation expenses

6,733
6,733

4,733
4,733

7,100
7,100

8,000
8,000

9,975
9,975

Maintenance of collection system
601-60831-340
Operating and Supplies - collection system
Total Maintenance of collection system

60,802
60,802

23,634
23,634

35,450
35,450

63,000
63,000

275,300
275,300

Maintenance of pumping equipment
601-60832-340
Operating and Supplies - pumping
Total Maintenance of pumping equipment

4,718
4,718

10,196
10,196

15,295
15,295

20,600
20,600

76,000
76,000

Maintenance of general plant equipment
601-60834-340
Gen plt mt bld/eq operating
Total Maintenance of general plant equipment

33,950
33,950

13,191
13,191

19,787
19,787

35,000
35,000

34,000
34,000

Billing, collecting and accounting
601-60840-110
Salaries
601-60840-115
Wages
601-60840-116
Overtime
601-60840-151
FICA
601-60840-210
Professional Services
601-60840-332
Mileage
Total Billing, collecting and accounting

61,077
39,309
1,140
18,295
374
120,195

39,680
25,564
19,495
192
84,932

59,521
38,346
-

61,072
41,878
17,700
525
121,175

63,562
42,985
13,000
525
120,072

Treatment Supplies
601-60821-221

29,243
289
127,398

105

Account No

Title

2025
Actual

2026
August

2026
Estimate

2026
Budget

2027
Budget

Administrative and general salaries
601-60850-110
Salaries
601-60850-115
Wages
601-60850-116
Overtime
601-60850-332
Mileage
601-60850-340
Operating and Supplies
Total Administrative and general salaries

140,491
207,134
11,171
454
86,067
445,317

87,374
134,171
7,085
317
51,886
280,833

131,061
201,257
10,627
474.98
77,830
421,250

136,502
204,674
11,173
500
85,725
438,574

140,818
234,603
13,277
550
87,725
476,973

Outside services employed
601-60852-140
Utility commission Per Diem
601-60852-210
Professional Services
Total Outside services employed

438
110,796
111,234

225
67,833
68,058

338
101,749
102,086

500
110,000
110,500

500
110,000
110,500

Employee pensions and benefits
601-60853-510
Property and Liability Ins
601-60853-511
Workers Compensation Ins
601-60854-000
Pension - GASB 68
601-60854-131
Sick & Vacation - GASB 101
601-60854-151
FICA
601-60854-152
Retirement
601-60854-153
Dental Insurance
601-60854-154
Health Insurance
601-60854-155
Life Insurance
Total Employee pensions and benefits

27,028
12,202
5,955
17,969
33,224
31,306
9,457
80,333
1,358
218,830

28,966
11,794
21,967
21,768
6,238
55,246
900
146,880

43,449
17,692
32,951
32,652
9,357
82,868
1,350
220,320

28,500
12,750
34,830
32,782
8,482
88,268
1,591
207,203

35,500
16,000
37,886
35,905
9,265
103,364
1,707
239,627

2,092,345

1,221,385

2,113,552

2,309,052

2,650,747

Total Operation and maintenance

106

Account No
Depreciation and amortization
Deprecation
601-60300-541

2025
Actual

Title

Depreciation Expense

Total Deprecation
Total Depreciation and amortization
Operating Expenses
Operating Income (Loss)

2026
August

2026
Estimate

2026
Budget

2027
Budget

635,237
635,237

-

642,000
642,000

625,000
625,000

650,000
650,000

635,237

-

642,000

625,000

650,000

2,727,582

1,221,385

2,755,552

2,934,052

3,300,747

105,810

926,219

465,855

164,948

80,253

1,834
151,323
9,705
(93,489)
(3,003)
66,370

58,499
2,197
(46,732)
(4,279)
9,685

87,749
3,295
(84,621)
(4,279)
2,144

90,000
(84,621)
5,379

85,000
85,000

1,642,491
1,642,491

31,967
31,967

47,951
47,951

50,000
50,000

80,000
80,000

1,814,671

967,872

515,950

220,327

245,253

Nonoperating Revenue (Expense)
601-42801-000
601-46419-000
601-48120-000
601-60426-621
601-68200-692

Amortization of Issuance Costs
Interest on investments
Gain/Loss on sale of asset
Interest on debt
Debt issuance costs

Total Nonoperating Revenue (Expense)
Contributions and transfers
601-46423-000

Contributions for Construction

Total Contributions and transfers
Net Income

107

Appendix 1 - 2026 Budget Amendments

108

Staff Memo
Meeting Date:

February 16, 2026

Memo Date:

February 10, 2026

To:

Village Board

From:

Cameron Sawyer, Assistant Administrator/Finance Director

Subject:

2026 Budget Amendment (2026-001)

Proposed Amendment:
Stormwater project to be finalized in 2026 (decrease budgeted rev/exp 2025/increase budgeted rev/exp 2026)
2026 Street Project cost incurred in 2025 (increase budgeted expense 2025/decrease budgeted expense 2026)
2026 Budgeted Vehicles purchased in 2025 (increase budgeted expense 2025/decrease budgeted expense 2026)
2026 Police Station Project cost reduced by 2024 and 2025 expenditures. ($255,950 & $896,712)
2025 Engineering Project cost to incur in 2026 (increase budgeted exp 2025/decrease budgeted exp 2026)
2026 Engineering Project cost to incur in 2026 (decrease budgeted exp 2025/increase budgeted exp 2026)
2025 Tail and Intersection Project costs to incur in 2026(decrease budgeted exp 2025/increase budgeted exp 2026)
2026 TID 9 lease revenue and associated costs not known during 2026 budget
Account
410-57300-840
410-43520-000
411-57300-000
411-57300-026
411-57500-026
412-57200-024
412-57300-025
412-57300-026
412-57300-125
412-57300-225
205-57500-000

Description
Stormwater Planning
State Aid - Stormwater
Annual Road,Sidewalk,Chipseal
2026 Equipment Purchases
2026 Equipment Purchases
Police Station
2025 - Engineering
2026 - Engineering
E Taylor/Weald Bridge/Main St.
Bike Path Extension Southing G
Shady Grove Park

Budget
1,051,000
250,600
197,500
16,276,861
-

Amendment
40,461
51,365
1,031,378
199,720
138,277
15,124,199
12,172
78,550
36,838
49,784
524,628

Change
40,461
51,365
(19,622)
(50,880)
(59,223)
(1,152,662)
12,172
78,550
36,838
49,784
524,628

Recommendation:
Approve the budget amendment as presented.

The Village of Cottage Grove, WI

109

Staff Memo
Meeting Date:

April 6, 2026

Memo Date:

March 31, 2026

To:

Village Board

From:

Cameron Sawyer, Assistant Administrator/Finance Director

Subject:

2026 Budget Amendment (2026-002)

Proposed Amendment:
Results of 2026A debt issuance
Street Project bid adjustment for removal of Johnson Health Tech trail replacement
BB/Buss Bike Path & Damascus project due to favorable bid results
Fire and EMS Op & facility study shared with the Town
Reduce insurance reimbursement for amount received in 2025

Account
300-48900-000
411-49120-000
411-48900-000
411-58200-000
412-49120-000
412-48900-000
412-58200-000
411-48110-000
412-48110-000
411-57300-000
412-57300-126
410-57100-261
411-48400-000

Description
Premium on debt issuance
Proceeds from long term debt
Premium on debt issuance
Debt issuance costs
Proceeds from long term debt
Premium on debt issuance
Debt issuance costs
Interest on investments
Interest on investments
Annual Road,Sidewalk,Chipseal
BB/Buss Bike Path & Damascus
Fire and EMS Op & Fac Study
Insurance Reimbursement

Budget
1,726,065
14,883,056
1,031,378
400,000
40,000
47,000

Amendment
614,383
1,555,000
17,967
32,214
15,150,000
175,044
303,741
16,173
157,651
979,378
347,000
17,500
24,348

Change
614,383
(171,065)
17,967
32,214
266,944
175,044
303,741
16,173
157,651
(52,000)
(53,000)
(22,500)
(22,652)

Recommendation:
Approve the budget amendment as presented.

The Village of Cottage Grove, WI

110

Staff Memo
Meeting Date:

July 20, 2026

Memo Date:

July 15, 2026

To:

Village Board

From:

Cameron Sawyer, Assistant Administrator/Finance Director

Subject:

2026 Budget Amendment (2026-003)

General Fund:
Proposed increase in revenue and expenses equal $61,952 resulting in no change in budgeted
net income. Insurance recoveries and related expenditure make up large portion of amendment.
Debt service fund:
TID 5 payments scheduled for 2027 removed from 2026 budget. Interest income from premium
held higher than anticipated. Slight increase in fiscal agent cost for debt issuance.
Capital project funds:
To account for insurance recoveries and related costs in Fund 410. Reestablish Johnson Health
Tech Path in Fund 411 after project was added back in post bid. Formally account for revenue
related to school district reimbursement in Fund 412.
Account
100-41800-000
100-44300-000
100-44400-000
100-46400-000
100-46410-000
100-48400-000
100-48450-000
100-51520-500
100-51520-510
100-51520-511
100-52300-340
100-52400-210
100-53300-340
100-53620-295
100-53620-296
100-55500-340

Description
Interest & Penalties
Building Permits
Zoning Permits & Fees
Recycling Revenue from Tax Roll
Garbage Revenue from Tax Roll
Insurance Recoveries
Payment for School Resource Officer
Taxes due other - annexation
Property/Liability Insurance
Workers Compensation Insurance
Emergency Management Plan
Building Permits Inspections
Street Operating Supplies
Garbage Contract
Recycling Contract
Forestry Operating Supplies

Budget
90,000
3,750
140,865
295,317
135,000
3,000
60,400
40,800
2,000
75,000
76,500
295,317
140,865
11,800

Amendment
6,500
120,000
16,750
143,053
299,581
21,000
120,000
50
67,300
35,400
10,500
102,000
82,500
302,505
147,579
19,800

Change
6,500
30,000
13,000
2,188
4,264
21,000
(15,000)
(2,950)
6,900
(5,400)
8,500
27,000
6,000
7,188
6,714
8,000

300-48110-000
300-58100-610
300-58200-622
300-58200-691

Interest on investments
Principal payments
Interest on debt
Fiscal agent charges

3,400
3,936,506
1,140,068
3,400

30,000
3,651,694
1,133,697
4,000

26,600
(284,812)
(6,371)
600

410-48510-000
410-57100-820

Donations/insurance recoveries
Village Building Maintenance

5,000
35,000

10,150
40,150

411-57300-000
412-48000-000

Annual Road, Sidewalk, Chipseal
Miscellaneous Revenue

979,378
-

1,029,378
110,000

5,150
5,150
50,000
110,000

The Village of Cottage Grove, WI

111

Staff Memo
Meeting Date:

August 17, 2026

Memo Date:

August 12, 2026

To:

Village Board

From:

Cameron Sawyer, Assistant Administrator/Finance Director

Subject:

2026 Budget Amendment (2026-004)

TID 6:
Formally forgive 2025 and 2026 planned amounts. See supplemental memos.
TID 5:
Update to recognize final revenue and expenditure amounts.
TID 8:
Increase amount due to contractual obligation based on increment created.
TID 9:
Increase to account for property acquisition and related costs.
TID 10:
Increase amount due to contractual obligation based on increment created.
Park Development Fund:
Bakken Park playground removal delayed by Miracle League ($25,000 reduction).
Formalize addition of master planning approved for Juniper Fields. ($30,000 addition).
Capital Project Fund:
MPO Transportation grant is reimbursement-based. Our accounting principles do not allow the
netting of revenues and expenditures; therefore, we need to add the revenue and increase the
expense for the expected amounts. The impact on fund balance is zero.

The Village of Cottage Grove, WI

112

Staff Memo
Account
406-48800-300
300-59201-406

Description
TID 6 Advance Forgiveness
Forgiveness of TID 6

Budget

300-49405-000
405-59300-300
405-46112-000
405-48110-000
405-56100-000

Transfer From TID 5
TID 5 Transfer Out
Commerce Park Maintenance
Investment Income
Developer Incentives

1,786,839
200,000
9,250
25,000
355,000

1,769,760
182,921
11,374
33,719
390,960

508-56100-000

Developer Incentives

72,000

58,209

509-48110-000
509-51410-340
509-57320-820

Interest Income
Operating Supplies and Expenses
Property Acquisition

5,000
35,775
-

15,000
60,775
350,000

510-48110-000
510-56100-000

Investment Income
Developer Incentives

610,000

18,000
672,000

205-55000-210

Professional Services

27,500

32,500

410-43790-000
410-57300-850

MPO Planning Grant Revenue
MPO Planning Grant Expense

30,000

120,000
150,000

-

Amendment
116,348
116,348

Change
116,348
116,348
(17,079)
(17,079)
2,124
8,719
35,960
(13,791)
10,000
25,000
350,000
18,000
62,000
5,000
120,000
120,000

Recommendation:
Approve the budget amendment as presented.

The Village of Cottage Grove, WI

113

Staff Memo
Meeting Date:
Memo Date:

September 25, 2026

To:

Village Board

From:

Cameron Sawyer, Assistant Administrator/Finance Director

Subject:

2026 Budget Amendment (2026-005)

October 5, 2026

General (100):
Reallocate funds to cover fuel projected overages.
Capital Projects (410):
Account for additional trailhead project grant revenue
Account for additional 2% fire dues received
Account for additional property sale revenue
Account for projected actual investment income results
Account for failing AV system equipment overages
Account for additional PAA scope approved by Village Board
Account for actual stormwater planning grant
ERIM (411)/ Public Infrastructure (412)
Account for street sweeper purchase utilizing current resources
Account
100-53300-350
100-53300-385

Street Lights
Vechicle Fuel

Description

Budget
123,000
28,000

Amendment
113,000
38,000

Change
(10,000)
10,000

410-43620-000
410-43550-000
410-43520-000
410-48310-000
410-48110-000
410-57100-225
410-57100-261
410-57300-840

DNR Trailhead grant
State Fire Dues
State aid - stormwater
Sale of property
Interest on investments
IT Equipment - Failed
Fire and EMS Study
Stormwater planning

30,000
55,500
51,365
5,000
15,000
5,000
17,500
40,461

39,000
61,454
47,455
12,950
8,000
7,000
22,000
32,640

9,000
5,954
(3,910)
7,950
(7,000)
2,000
4,500
(7,821)

411-49000-412
411-48310-000
411-48400-000
411-48110-000
411-57300-026

Transfer in - Public Infrastructure
Sale of property
Insurance recovery
Interest on investments
2026 Equipment Purchases

24,348
16,173
199,720

294,000
89,205
32,451
24,865
599,720

294,000
89,205
8,103
8,692
400,000

412-48110-000
412-57300-025
412-57300-125
412-57300-225
412-59000-411

Interest on investments
2025 - Engineering
E Taylor/Weald Bridge/Main St.
Bike Path Extension Southing G
Transfer out - ERIM

157,651
12,172
36,838
49,784
-

187,651
2,960
28,500
46,400
294,000

30,000
(9,212)
(8,338)
(3,384)
294,000

Recommendation: Approve the budget amendment as presented.

The Village of Cottage Grove, WI

114

October 2, 2026

AGREEMENT FOR MUNICIPAL SERVICES BUILDING NEEDS STUDY
VILLAGE OF COTTAGE GROVE | MUNICIPAL SERVICES BUILDING
between
Village of Cottage Grove
221 E. Cottage Grove Road
Cottage Grove, WI 53527

and
Engberg Anderson, Inc.
305 W. Washington Avenue
Madison, WI 53703

c/o: Matt Giese, ICMA-CM, Village Administrator
Engberg Anderson Project No. 264052
EA File Name: Cottage Grove MSB Proposal DRAFT
Dear Mr. Giese,
Engberg Anderson is pleased to submit our proposal for the Municipal Services Building Space Needs Study.
When the Police Department moves to its new station in 2027, the Village will have space to reassign at the MSB
and a chance to plan how the building best serves the Village residents through Public Works, Parks and
Recreation, Planning and Development, the Municipal Court, and other Village services in the years ahead. We
welcome the opportunity to help and are excited for the challenge.
Much of our work involves renovating and reorganizing existing public buildings, and we are skilled at seeing the
potential in familiar spaces. Our work on the new police station has also given our team a working knowledge of
the MSB, the police spaces being vacated, and the staff who work there. Buildings built for a particular purpose
can pose challenges: we understand what the sally port, armory, evidence room, and interview rooms were built
for, which can be reused, and which will take more work to convert.
The plan will come from the people who use the building. We will sit down with each department, from Public
Works to the Clerk's Office to the Library, to understand how they work today and what they will need as the
Village grows. Those conversations shape a space needs program and concept plans that staff will review with us
in a series of workshops, with the Village Board setting direction at the end of each phase, and signing off on
final outcomes.
We will also take the time to understand the building itself. With JDR Engineering, we will assess the condition of
the MSB and its systems, and map out their remaining life and replacement costs in an interactive Excel
workbook; the capital maintenance inventory you added to the scope of this project. This will give the Village
more than a space plan. It will give staff a clear picture of the building's long term needs for capital planning.
The study includes a cost estimate for the recommended improvements, grounded in current market conditions,
so the Village can make informed decisions about what to do and when. Based on your note that the work could
begin January 1, 2027, we anticipate completing the study within 150 days.

For all these reasons, we believe our team offers the Village the right mix of experience, understanding, and
care. We look forward to helping the Village take this next step. If you have any questions about our proposal,
please give me or Mike a call. Thank you for your consideration.

PROJECT UNDERSTANDING
The Village has asked for a strategic and efficient plan for the space the Police Department will vacate at the
Municipal Services Building. The study will determine how best to use that space in the short and long term,
including which departments, services, and positions should relocate there and when. It will evaluate the former
police spaces that are not readily usable by other departments, such as the sally port, interview rooms, armory,
and evidence room, and identify what it would take to repurpose or renovate them. It will establish the cost of
the recommended renovations and a timeline for implementing them, and it will provide a capital maintenance
inventory of the building's major elements with estimated replacement costs and useful life.
This study builds a new basis from firsthand interviews with each Village department and a direct assessment of
the building. Earlier work is useful background, but the program, the plan, and the costs will reflect current
conditions and current needs.
Engberg Anderson's work on the new police station gives our team a working knowledge of the Municipal
Services Building, the police spaces being vacated, and the Village's process. That familiarity shortens the early
steps of the study and leaves more of the Village's time for the decisions the study is meant to inform. And our
prior study for the Public Library gives Village staff a clear idea of our process and outcomes.
The design of multi-function municipal facilities is often centered around two issues – flexible use of shared and
collaborative spaces, and when appropriate to the departments addressed, the ease with which the public can
access and navigate the facility to have their needs addressed easily and efficiently.
The first of these issues centers on reviewing the needs of multiple departments who might share a facility, and
identifying spaces, such as community or meeting spaces, print and copy facilities, and staff break areas that
might be shared, rather than duplicated, creating efficiency that can save the Village money, but also foster
interaction and collaboration between departments. And in facilities where the public needs to access needed
services directly with Village staff, simplifying wayfinding or even creating central service areas can support a
“no wrong door” approach to public service that clarifies access and gives public users the sense that the Village
understands and can serve their needs efficiently and with minimal intervention.

METHODOLOGY
The Municipal Services Building has served the Village as a shared home for Police, Public Works, Parks and
Recreation, Planning and Development, and the Municipal Court. When the Police Department moves to its new
station in 2027, the Village has an opportunity to rethink how this building serves the departments that remain,
or others within the Village, now and as the community grows. Our work plan will give the Village a practical
plan for that space, based on current building conditions and direct conversations with the people who use it
every day.
Engberg Anderson's approach is interactive and built on consensus. Through interviews and working sessions,
we bring Village leadership, department heads, and staff into the process alongside our design team. Together
we identify what each department needs, put forward options, and test them against the Village's priorities,
timeline and budget. By the time a recommendation reaches the Village Board, staff have already helped shape
it.

Page 2

From the first weeks of the study, our team is in the building with the staff who use it, walking the spaces and
reviewing the building systems with our engineers and your facilities staff. The department interviews and the
building assessment happen at the same time and feed one plan. What we learn about the building shapes what
we recommend for the people in it. An independent cost estimator then prices the recommendations against
current market conditions, giving the Village an objective basis for its choices.
Phase 1: Facility Assessment, Department Interviews, and Space Needs Program
Phase 1 establishes the facts the rest of the study depends on: the condition of the building, the needs of each
department, and a space needs program that ties them together. It closes with a Village Board presentation of
findings and a decision point where the Village provides direction on which departments and services are best
suited to the vacated space.
We begin by gathering what the Village already has, including existing drawings, the current floor plan,
maintenance and equipment records, staffing information, and prior studies for reference. A kickoff meeting
with a key stakeholder group sets the direction for the study. At this meeting we review the scope and schedule,
confirm the departments and staff to be interviewed, set guidelines and boundaries for the study, and identify
final decision makers who will sign off on the results.
Following the kickoff, we hold a one hour meeting focused on the building and its systems with the staff
responsible for its operation and maintenance. This conversation captures known issues, service history, and
operating concerns, and it focuses our visual inspection of the building.
We then conduct a Building Assessment of the existing facility and a walkthrough of the building. JDR
Engineering leads the assessment of the mechanical, electrical, plumbing, fire protection, and technology
systems. Their work includes comment on electrical service capacity and energy conservation opportunities in
the mechanical, lighting, and controls systems. We flag any discernible life safety or code concerns in our report.
The review covers:
•
•
•
•
•
•
•

Site: paving, parking, and walks.
Roof assemblies: roofing, flashing, and roof drainage
Exterior walls: wall assemblies, windows, entrances, and overhead doors
Interiors: interior finishes, millwork, and vehicle bays
Fire protection and plumbing: sprinkler systems, fixtures, piping, and water heating
HVAC: heating, ventilating, and air conditioning equipment, distribution, and controls
Electrical: service and distribution capacity, lighting, emergency lighting, and IT and telecommunications
infrastructure

The primary product of the assessment is an interactive Excel workbook the Village can keep current as repairs
are made and of use for capital planning. Each component is listed once with its condition at the time of
observation, notes on abnormal wear or deterioration, remaining useful life, projected repair or replacement
year, and an opinion of probable cost. Schedules are built from industry standards, supplier input, and our
experience. Costs are based on current data, escalated annually, and include allowances for removal,
installation, public sector labor rates, design fees, and permitting. The workbook projects costs over 20 years
and summarizes them by year, by building system, and in 5 year windows. A summary report accompanies the
workbook.
Each item is also assigned a priority so the Village can see what needs attention first:

Page 3

•
•
•
•

Priority 1, Life Safety or Building Code: repairs needed to meet applicable codes
Priority 2, Building Enclosure: repairs to roofs, walls, windows, and doors that maintain thermal
integrity and prevent water intrusion
Priority 3, Building System Function: repairs to heating, cooling, ventilation, electrical, and other
systems at risk of failure
Priority 4, Appearance and Use: repairs that restore finishes and spaces that have worn to the point of
affecting public and staff use

Because the inventory and the space plan are developed together, replacements can be timed with the
recommended renovations so work is addressed only once. The workbook is issued in draft for Village review
and finalized with the Village's comments.
Running concurrently with the assessment, we interview each Village department and service listed below. Each
interview covers current staffing and projected growth, how the department works, who it works with inside
and outside the building, and its space, storage, fleet, and equipment needs. For the Library, the interview also
considers what near term workspace, storage, or programming space the Village may want to provide. Fire and
EMS are separate districts, and we do not plan to interview them unless the Village requests it. We also evaluate
the former police spaces, identifying which can be reused as they are, which can be adapted with modest
renovation, and which are poorly suited to other uses.

Department or service
Administration

Clerk's Office
Municipal Court
Parks, Recreation and
Forestry
Planning and
Development, with
Building Inspection
Public Works and
Utilities
Library

Police

Village Board
Fire and EMS

Divisions and key positions
Village Administrator; Assistant
Administrator/Finance Director; Assistant
Administrator/HR Manager; Finance
Division (Comptroller, Accounting
Assistant, Utility Clerk)
Village Clerk, Deputy Clerk; elections,
licensing, records
Municipal Judge, Court Clerk
Director, Deputy Director, Parks
Superintendent, Recreation Program
Coordinator, Village Forester
Director of Planning and Development;
Building Inspector; Plan Commission, CDA

Current location
Village Hall

Proposed engagement
Department interview

Village Hall

Department interview

MSB, Suite 2
MSB

Department interview
Department interview

MSB

Department interview

Director, Street Superintendent, Utility
Superintendent; streets, fleet, water and
sewer utility
Library Board; Library Programming and
Outreach Specialist

MSB

Department interview

Chief, Lieutenant/Emergency
Management, patrol, detectives, support
staff
Village President and Trustees
Cottage Grove Fire District; Deer-Grove
EMS District

No dedicated facility

Interview with Library Board
representatives and staff, including
near term workspace, storage, and
programming needs
MSB, Suite 1; moving to Not included; needs addressed by the
the new station in 2027 new station
Village Hall
Emergency Services
Building, 4030 County
Road N

Presentations at the end of Phase 1,
Phase 2, and Phase 3
Not included unless requested

We will confirm the final list, and who attends each interview, with the Village at the kickoff meeting.

Page 4

The interview process can take several forms. For smaller teams or teams easily represented by a small number
of key staff, direct conversations can easily produce needed data. For larger teams or departments, or for public
input if appropriate, online surveys can gather targeted data that can be organized and reported out in a format
that serves to synthesize a larger cross section of users. Our team has the expertise and tools to target groups in
the most effective ways to pull out relevant themes and specifics needed. When identifying the groups to be
interviewed, we will work with you to identify the best tools to reach each target audience.
From the interviews and the building assessment we develop a Space Needs Program document that defines the
current and future space needs of each department, the adjacencies between them, and how those needs
compare to the space available in the building. We then present the assessment findings and the program to the
Village Board and ask for direction on which departments and services should occupy the vacated space. That
direction becomes the basis for Phase 2.
Deliverables
• Building Assessment summary report
• Capital maintenance inventory in an interactive Excel workbook with life expectancy and replacement
cost data
• Space Needs Program document
• Phase 1 Village Board presentation
Phase 2: Space Diagrams and Space Plans
With the Village's direction in hand, we translate the program into space diagrams that test how departments fit
within the building, where they relate to one another, and how the public and staff move through the space.
Through two to three workshops with the Village, the diagrams evolve into concept space plans, refined at each
step against the program and the priorities set in Phase 1. Each workshop is followed by a period of refinement
before the next, giving staff time to review and our team time to respond.
The plans address both the short and long term goals, including which departments, services, and positions
should relocate and when. Once the Village confirms the preferred direction, we develop a scope narrative
describing the architectural and building system effort needed, with input from JDR Engineering, to be used by
the cost estimator. Phase 2 closes with a Village Board presentation of the concept space plans. Phase 2 work
remains at the concept level and does not include design development or construction documents.
Each step in the process adds a level of detail to the concepts: We begin with department organization and
adjacencies – what benefits and synergies exist by virtue of locating departments and staff adjacent to (or apart
from) each other. What services might the public need in one visit, or what departments support each other?
Once the organization is established, shared spaces, concept plan options and other refinements come into plat,
and the criteria we use to evaluate different options are weighted against each other, from ease of public access
to security, flexibility for future growth and change, and of course, cost.
Deliverables
• Space diagrams
• Concept space plans for the preferred direction
• Scope narrative for cost estimating
• Phase 2 Village Board presentation

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Phase 3: Cost Estimate, Refinement, and Final Report
With the concept space plans and scope narrative complete, we prepare a cost estimate for the recommended
improvements. We review the estimate with the Village and refine the plan and scope until the
recommendations fit the Village's priorities and budget. Read together, the estimate and the capital
maintenance inventory show the Village both the cost of the renovation and what the building will need over
time.
We then compile the assessment, the program, the space plans, the cost estimate, and a recommended
implementation timeline into a draft report for Village review. Following review, we finalize the report and
present it to the Village Board.
That report will include the building assessment, capital maintenance inventory, final building program (the goal
at the end of incremental changes that may occur), conceptual plans, the cost estimate and timeline in phases.
An executive summary will clarify the goals and outcomes. We will also summarize this in a presentation to the
Village Board and in a PowerPoint presentation that you can use for further public events if needed.
Deliverables
• Cost estimate
• Recommended implementation timeline
• Draft and final study report
• Executive summary
• Village Board presentation
Cost Control
Effective cost control starts with an accurate picture of the existing building and the program. The study
estimate benchmarks square foot costs against comparable projects and the local market, and accounts for
items such as working within an occupied building, phasing, and the local bidding market. At this stage we
typically recommend a 10 to 15 percent design contingency for unforeseen conditions. We review the estimate
with the Village before the report is finalized and adjust the recommendations to reflect it.
Phasing in an Occupied Building
The Municipal Services Building will remain in operation throughout any renovation. Public Works, Parks and
Recreation, Municipal Court, and other departments need to keep serving the community while work is
underway. The recommended implementation timeline will consider how the work can be sequenced to keep
departments operating, where displaced functions can be housed temporarily, and how to balance cost with
disruption.
Engberg Anderson has completed many phased renovations of occupied public buildings where service to the
community could not stop. We bring that experience to the implementation timeline, weighing each approach
for cost and disruption to operations. Key considerations include:
• Safety and security: protecting the public, staff, records, equipment, and building systems throughout
construction, including secure separation of court and records areas from work zones
• Public access: keeping public service counters, the court clerk, and permit and recreation services open
and easy to find, with clear routes for visitors that do not cross work areas

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•
•
•

Fleet and operations: maintaining Public Works and Parks vehicle access, equipment storage, and yard
operations, including snow season readiness
Clear transitions: sequencing work so departments move once where possible and operations transfer
smoothly from one phase to the next
Relocation planning: coordinating the timing of moves with the vacated police space, even for simple
relocations, to avoid disruption to staff and the public

Phasing is part of the plan from the start. The implementation timeline shows how the recommendations can be
carried out while departments keep serving the community.
Sustainability
The building assessment identifies energy conservation opportunities across the mechanical, lighting, and
controls systems. We weigh these measures alongside the renovation recommendations and identify those that
pay back in lower operating costs, and in a reasonable time frame.
Functional and Planning Considerations
Municipal facilities vary primarily on the basis of how much the public must enter and interact with staff in the
facility. A municipal garage and storage facility need only establish flexible and interconnected spaces to
function well, but the introduction of the public poses a different challenge. Visitors to the facility must be
equipped to quickly and easily navigate to the services they need or staff they need to see.
One model we have used to great effect in some municipal facilities is the “no wrong doors” model, in which
visitors arrive at a single service point which is either directly connected to the various services they might need,
or to which staff from those departments come to the resident or visitor and deliver services to a single point.
This sounds potentially complex, but the model is actually easy to implement and sends a message to residents
about the attention they receive from public services. If that model does not seem to fit, then clear and
consistent wayfinding is needed to ensure the public can “self-navigate” to the best degree possible. Having the
public in the space also requires attention to public/staff separation and security, and necessitates a clear
demarcation of where the public can and cannot go.
As mentioned earlier, combining multiple municipal departments also creates opportunities for overlapping and
shared resources, be they storage, meeting, break or conference spaces, or accommodation for technology or
secure record storage. In addition, departments are bound to grow or shrink over time, so designing spaces that
can accommodate flexibility in size and service may be needed over time.

SCHEDULE
We anticipate completing the study within 150 days of notice to proceed. With a January 2027 start, the final
report would be ready for Village Board presentation in late May or June 2027, depending on the Board
calendar.

Phase
Phase 1: Facility Assessment,
Interviews, and Program

Timeframe
Weeks 1 to 9

Key meetings
Kickoff meeting, facility meeting, building
walkthrough, seven department interviews, Village
Board presentation

Page 7

Phase
Timeframe
Phase 2: Space Diagrams and Space Weeks 10 to 16
Plans
Phase 3: Cost Estimate,
Weeks 17 to 22
Refinement, and Final Report

Key meetings
Two to three workshops, Village Board
presentation
Cost review meeting, Village Board presentation

ASSUMPTIONS AND EXCLUSIONS
•
•
•

The building assessment is based on visual observation and review of available drawings and records. No
destructive investigation or testing is included.
Hazardous materials testing and structural analysis are not included.
Space planning is limited to the existing building. Building additions are not included.

In the end, our collective efforts will provide the Village with a plan for the best and highest use of this existing
facility, a road map and timeline for staged implementation, a budget for making these improvements and the
data to support the decisions made. Our final report will also give you the needed information to explain these
decisions to a public whose resources will fund these next steps in delivering quality services to the Village.
Above all we recognize that resources are finite, and the stewardship of public dollars and the efficient use of
public facilities is in the best interests of all the residents of Cottage Grove.

OWNER SUPPLIED INFORMATION
The following are of use in preparing the drawings and cost models included in the scope of this agreement.
• Existing building drawings from the original construction or any subsequent renovations
• Environmental Assessments or Hazardous Materials Reports
• Other condition studies
• Contacts at various agencies having jurisdiction over the project
• Maintenance and equipment records, and staffing information

FEE PROPOSAL
Engberg Anderson is pleased to submit the following lump sum fee for the Municipal Services Building Space
Needs Study. The fee is organized by study phase and broken out by discipline, and includes building assessment
and capital maintenance inventory, department interviews and space needs program, concept space plans, an
independent cost estimate, and the final report with three Village Board presentations.
This fee is comprised of an allocation of fees by phase and discipline as shown in the following table.
Service
Firm
Cost
Phase 1: Facility Assessment, Interviews, and Program
Architectural: building assessment and capital Engberg Anderson
$4,500
maintenance inventory
Architectural: kickoff, interviews, space needs Engberg Anderson
$8,000
program, Board presentation
MEPFP Engineering: building assessment
JDR Engineering
$9,000
Phase 2: Space Diagrams and Space Plans
Architectural: space diagrams, concept plans, Engberg Anderson
$10,000
workshops, Board presentation
MEPFP and IT Engineering: scope narrative
JDR Engineering
$6,000
input
Phase 3: Cost Estimate, Refinement, and Final Report

Fee
$21,500

$16,000

$5,500

Page 8

Service
Cost Estimate
Architectural: cost review, refinement,
report, Board presentation
TOTAL STUDY FEE (LUMP SUM)

Firm
Engberg Anderson

Cost
$3,000
$2,500

Fee

$43,000

Fee valid for 90 days from the submittal date. The fee is a lump sum based on the meetings and deliverables
described in the work plan.
Reimbursable Expenses
In addition to the Fees, expenses incurred in the course of completing the work will be invoiced to the Client.
Detailed records of reimbursable expenses shall be included in monthly invoices.
Expense of professional liability insurance dedicated exclusively to this Project or the expense of additional
insurance coverage or limits requested by the Owner in excess of that normally carried by the Architect. The
Architect currently maintains the coverages identified in the Insurance Coverages Exhibit.
Incidental expenses will be invoiced in accordance with the attached Reimbursable Expenses Exhibit. Incidental
Expenses shall be invoiced at our cost.
Progress Payments
Invoices shall be submitted monthly and shall reflect the status of the work at the time of the invoice.
Additional Services
No additional service will be undertaken without a defined scope and written authorization. Any Additional
Service will be itemized and invoiced against a limit established and agreed to in writing by both parties. Any
additional service shall be invoiced separately to allow tracking of project expenses.

ATTACHMENTS
The following Exhibits are made part of this agreement:
• Current Rate Schedule; Insurance Coverages; Expenses

ACCEPTANCE
We ask that an individual authorized to bind the Village to this agreement sign two copies of the agreement.
Keep one for your records and return the second to us. We will begin work upon receipt of a signed copy.
For
Engberg Anderson, Inc.

For
Village of Cottage Grove

Signature:

Signature:

Name: Shaun Kelly, AIA, LEED AP

Name:

Title:

Title:

Date:

Principal

10-2-2026

Date:

Page 9

EXHIBITS
2026 Rate Schedule
Invoices for basic and additional services will be based on time charged to the project during the invoice period.
The time will be invoiced based on the following schedule up to the limits specified for each service or phase of
the project. Rates are reviewed and adjusted annually.
DESCRIPTION
Senior Principal
Principal
Partner
Senior Team Leader
Team Leader
Senior Project Architect or Interior Designer
Project Architect or Interior Designer
Project Designer
Intern

RATE
$220
$210
$190
$180
$170
$160
$150
$140
$95

Insurance Coverage
Engberg Anderson currently maintains the coverages shown, the costs of which are included in the base fees
proposed for the project. Additional coverage is negotiated on a project by project basis.
• Commercial General Liability: $2,000,000 each Occurrence; $4,000,000 Annual Aggregate.
• Business Automobile: $1,000,000 Combined Single Limit, coverage includes hired and non-owned vehicles.
• Workers Compensation: Statutory requirements, $1,000,000.
• Umbrella/Excess Liability: $5,000,000 per Occurrence/Annual Aggregate
• Professional Liability: $3,000,000 per Claim; $3,000,000 Annual Aggregate
• Expense of professional liability insurance dedicated exclusively to this Project or the expense of additional
insurance coverage or limits requested by the Owner in excess of that normally carried by the Architect will
be a reimbursable expense.
Reimbursable Expenses Exhibit
In addition to the Fees included in the Agreement, expenses incurred in the course of completing the work will
be invoiced to the Owner in accordance with the following parameters.
• Transportation in connection with the Project including authorized out-of-town travel, lodging and
sustenance.
• Mileage is calculated using the prevailing IRS reimbursement rates.
• Sustenance is limited to $10/$15/$20 or $45 per day.
• Reproductions, plots, standard form documents, postage, handling and delivery of instruments of service.
• Renderings, models and mock-ups other than those normally produced by the architect as a part of the
process and requested by the Village will be provided as an additional expense.
• Expense of professional liability insurance dedicated exclusively to this Project or the expense of additional
insurance coverage or limits requested by the Owner in excess of that normally carried by the Architect.
The Architect currently maintains shown in the Insurance Coverages Exhibit.

Page 10

PLANNING MEMO
MEMO DATE: October 22, 2026
MTG. DATE: OCTOBER 26, 2026
TO:

Village of Cottage Grove Board of Trustees

CC:

Matt Giese – Village Administrator
Lisa Kalata – Village Clerk
Kyela O’Loughlin – Public Works & Utilities Director
Larry Konopacki – Village Attorney
Rick Manthe – Village Attorney
Josh Straka – Village Engineer

FROM:

Erin Ruth, AICP – Village Planning Director

RE:

Location for Village Center Visioning & Design Workshop

BACKGROUND
GRAEF will be conducting a visioning and design workshop for the Village Center from
5:30 to 7:30 pm on Thursday, November 12.
OVERVIEW
It was originally assumed the workshop would be held at Village Hall. However, during
a recent business visit to Grace Coffee, owner David Carillo was enthusiastic about the
planning process and expressed interest in hosting a comprehensive plan-related
event.
Staff suggested there may be benefit to holding the Nov. 12 event at Grace Coffee.
GRAEF agreed the setting would work for the activities they are planning.
Staff is seeking approval from the Village Board to hold the Nov. 12 workshop at Grace
Coffee instead of Village Hall.
Grace indicated they would like to sell food and wine/beer that evening. If the Board
has concerns with that plan, please include any conditions in the approval.

Meeting Date: October 26, 2026

STAFF RECOMMENDATION
Staff believes holding the event at Grace Coffee will likely encourage a higher
attendance and recommends approval of holding the event there.
Furthermore, staff has no objection to food and drink sales at the event. There is
precedent for alcohol sales and various park and rec events.

Village of Cottage Grove

-2-

Meeting date: October 26, 2026