On the agenda: Mccleary packet — SURVEILLANCE CAMERA (Nov 4)

McCleary Regular City Council Meeting
Wednesday, November 04, 2026 – 6:30 PM
City of McCleary Community Center and Zoom Virtual Meeting

Agenda
Join Zoom Meeting
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Call to Order/Flag Salute/Roll Call
Mayor Andrea Dahl, Councilmember Jacob Simmons, Mayor Pro Tem, Councilmember Don
Kuismi, Councilmember Brent Schiller, Councilmember Mark Vessey, Councilmember Keith Klimek
Approval of Agenda
Public Comment - Agenda Items Only
1. Public comment is limited to a maximum of three minutes per person.
Consent Agenda
2. Claims Agenda
None.
Updates
3. City Administrator Council Update
4. Building and Planning Update
5. Finance Update
6. Light & Power Update
7. Police Dept Update
8. Public Works Update
9. Water & Wastewater Update
New Business
10. Council Committee Assignments
Bargaining Committee and Rognlins' Committee
11. Sewer Effluent Pump
Old Business
12. FOP Contract Vote
13. Camera Policy; a discussion.
14. Change of Government; a discussion.
Council Comments
Mayor Comments
Public Comment - City Business Only
Please turn off Cell Phones- Thank you
Americans with Disabilities Act (ADA) Accommodation is Provided Upon Request.
The City of McCleary is an equal opportunity provider and employer.
La ciudad de McCleary as un proveedor de igualdad de oportunidades y el empleador.
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15. Public comment is limited to a maximum of three minutes per person.
Executive Session
Litigation or potential litigation as authorized by RCW 42.30.110(1)(a)(i)
Adjourn

Please turn off Cell Phones- Thank you
Americans with Disabilities Act (ADA) Accommodation is Provided Upon Request.
The City of McCleary is an equal opportunity provider and employer.
La ciudad de McCleary as un proveedor de igualdad de oportunidades y el empleador.
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Item 3.

City of McCleary

STAFF REPORT
To:
From:
Date:
Department:

Mayor Andrea Dahl and City Councilmembers
Darrin C. Raines, City Administrator
November 4, 2026
City Hall

Action Items
Item 1) Sewer Effluent Pump Rebuild: As I mentioned in my last Council Report, we
recently had a service call to remove a sewer effluent pump with a delivery to Utilities Service
Co., Inc. for a rebuild inspection. Once in the shop, they disassembled the motor, checked all
bearing housing and shaft fitment. The dissembled pump has a broken seal. They also
removed impellers from bowl assembly and found severe wear in the bowl castings.
They determined the pump needs to be cleaned and revarnish stator windings, supply and
install new bearings, with assembly and testing.
Findings: Pump cannot be repaired, they would supply a new bowl assembly and
reassemble unit, deliver to site, install and connect electrically, set impellers to proper specs
and test for proper operations. Total materials & labor: $34,000.
We have been in contact with Department of Ecology to see if we can use their emergency
funding. DOE said they have a 0% loan option for 5 years. If we choose to pursue this
option, we will need Mayor Dahl to declare an emergency to qualify for this funding option.
This is considered an emergency as this sewer effluent pump is what feeds the new Chiller
System that was installed earlier this year and is an essential component to making sure our
discharge effluent is within temperature parameters required by the Department of Ecology
and our Wastewater Discharge Permit. We are currently in violation of our Discharge Permit
and are at risk of a daily fine from the Department of Ecology if we do not replace this pump
immediately as this has an adverse impact on the stream that we discharge too.
For Information Only
Item 1) Planning and Community Development Services: We are in need of a
comprehensive update of Titles 15 through 18 of the McCleary Municipal Code, creation of a
new Title 19 addressing code enforcement, and preparation of every ordinance, form, notice,
and administrative document required to adopt and implement the update.
This is a 3 phased need, of which $9,500 is funded by the Washington State Department of
Commerce GMA Periodic Update Grant. Phase 2 is the update of Titles 15 through 18, and
Phase 3 is the creation of Title 19.
We will be advertising an RFQ – Request for Qualifications for Planning and Community
Development Services. We will submit this for advertisement on Friday 10/30/26 with a due
date of 11/20/26. This will give us one week for evaluations, with an expected selection date
of 12/2/26.

3

Item 3.

Item 2) FEMA Update for 4906DR-WA: I’m happy to report almost all the work from this
Disaster in December 2025 has been completed. I want to thank Paul Nott and Austin Neary
for their outstanding work representing Light & Power, and Cory Marsh from Public Works in
not only getting most of this work done already, but for their assistance in working with FEMA
on the project estimating, reporting, and endless meetings attended to bring the City of
McCleary to date, $43,138.26 in federal funds.
This is a process that I have had several opportunities over the years to experience, and this
was the first opportunity for Paul, Austin, and Cory. I’m sure they will tell you it is not an easy
process, however all 3 did an outstanding job and this was a great training opportunity for
them.
Item 3) I&I Grant/Loan: We are opening any submitted RFQ’s for the Engineering Services
for the I&I Study on Monday November 2nd. We will bring to the November 18th meeting the
recommended Consulting Firm for approval by the City Council.
Item 4) GHCOG - SWRTPO TAC Committee: On Wednesday October 28th, I attended a
meeting with the Grays Harbor Council of Government, Southwest Washington Regional
Transportation Planning Organization as a member of the Technical Advisory Committee for
GHCOG. We discussed upcoming construction projects in the Olympic Region, Local Agency
Maintenance Agreements with WSDOT, and safety needs in our communities.
One of the projects I discussed for McCleary with the potential growth we may receive, and
the increased freight and mobility challenges we are seeing, is the intersection of Summit
Road and Simpson Road (SR 108). I was able to discuss the need for an evaluation of this
intersection for improvements, including evaluating a possible roundabout.
Item 5) YMCA Update: Mayor Dahl and I had an opportunity to meet with YMCA of Grays
Harbor staff, YMCA Consultants, Rognlin’s and Summit Pacific representatives to discuss the
possible location of a McCleary YMCA. There was a presentation of statistics on how many
people were contacted within the potential service area, interest of potential users, demand
statistics, a draft financial model, and recommendations going forward.
After evaluating McCleary versus other East County areas, the recommendation is to locate
in the McCleary community when and if enough growth occurs, or if there are future
partnering opportunities to operate a facility. The need is there according to many of the
statistics to provide some of the services that are currently provided by the YMCA of Grays
Harbor, but currently not enough projected demand to operate a full-blown facility with many
of the amenities like we have at the facility in Hoquiam.
Planning and studies will continue looking for opportunities to place a facility of some sort in
McCleary when and if the demand arises after projected growth occurs, as well as if
opportunities arise to locate in some sort of combined facility.
Other possibilities that will continue to be investigated are financial models that could make a
smaller facility feasible with other outside operational funding sources.
Respectfully,

Darrin C. Raines
City Administrator

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Item 4.

City of McCleary

STAFF REPORT
Mayor and Council
Dalyn Beaulieu
October 31, 2026
Building/Conservation/Code Enforcement/IT

To:
From:
Date:
Department:
Good evening, Mayor and Council,

Building Department:
We are in need of a Comprehensive Plan Implementation. The website will advertise an RFQ (Request for Qualifications) for a
Municipal Code Update.
Complaints:
Code Enforcement matters include: 10.20.010 (C)(D)( E) 8.16.20 (1)(3)(6)(7abc)(8)
Proactive actions continue to be taken to communicate vegetation concerns with courtesy door tags.
New Software:
iWorQ, the online permitting and code enforcement platform, is currently in the training phase and is
scheduled to go live before the end of the year.

ACTIVITY
Customer Service
Permits Issued
Plan Reviews
Inspections Performed
Complaints Received

TOTAL Notes
21
4
0
3
1
Code10.20.010 (C)(D) (E) 8.16.020
2
(1)(3)(6) (7abc) (8)
3
1

Code Violations Identified
Communications
Nuisance Letters
Thank you, Compliance
Letters
Lemay’s Garbage Letters Sent

0
0

Conservation Program
Month

Applications
Received

Oct.

1

Conservation
Permits Issued

1

Rebates Paid This Month

$9000

Total Rebates
Paid to Date

$34,640.33

5

Item 5.

City of McCleary

STAFF REPORT
To:
From:
Date:
Department:

Mayor and Council
Nakisha Pryor, Deputy City Clerk
11/04/2026
Finance

Mayor and Council,
We are all looking forward to the upcoming holidays and the approaching New Year. Working
with the new Administration we have all been busy with updating policies and processes,
while learning and implementing additional tools that allow us to better serve our citizens.
Year-End Processes
Along with the 2027 Budget preparation we are beginning to start our year end processes for
several items including; budget pay for utilities, year-end payouts to the fire department and
police departments, calculating benefit increases for 2027, 1099 prep, W2 prep, and year-end
records management.
New Software
The Civic Plus software that Council approved has started its implementation. DocAccess is
now available through the City’s website. All documents on the City’s website can now be
accessed by everyone, including people who use screen readers, read in another language, or
are visually impaired.
Next Request, the public records request platform is currently in the training phase and is
scheduled to go live before the end of the year.
Auditing Committee
As required by the SAO implementation of vouchers in the accounts payable process has
begun. The voucher process provides transparency of payments that are issued by the City.
These vouchers are attached to the invoice that is being paid and provide the expense(s)
allocation for that payment. The voucher is then approved by the department head
responsible for the expense. Lastly the vouchers are approved by the Auditing Committee.
Thank you all for the collaboration and opportunities that have been provided to the City.
Respectfully,
Nakisha Pryor
Deputy City Clerk

6

Item 6.

City of McCleary

STAFF REPORT
To:
From:
Date:
Department:

Mayor Dahl and Council
Paul Nott
10/27/2026
Light and Power

Hello All,
This last month we completed the work for cutover of the Sand Creek area, trimmed
some trees in preparation for storm season, line maintenance in numerous areas of
the distribution system and customer service work.
After the outage last month at the 12KV substation, we had GHPUD substation crew
come and change out the damaged relay, and we are coordinating a time to have
them back again to do some maintenance work on the circuit breakers at the
substation.
With Sand Creek ready for cutover we have approximately 4 more customers and
some rebuild left to do in proximity to the 4KV substation. We have changed our
direction and have decided to just have one outage and complete the cut over vs.
two separate outages.
Later this month we will be getting everything ready for the holidays.
Have a great Thanksgiving!!
If anyone has any questions or concerns, feel free to contact us…
Paul

7

Item 7.

City of McCleary

STAFF REPORT
To:

City Council

From:
Date:
Department:

Chief Ryan Miskell
October 2026
Police Department

October Staff Report

Hiring
The department anticipates a new officer beginning employment with MCPD
next week, pending completion of the remaining hiring requirements. This
will be an important step in addressing the department’s current staffing
needs.
Lateral Position
The department has opened a new lateral police officer position. There have
already been multiple individuals expressing interest in the position, and we
are looking forward to beginning the hiring process.
Training
Officer Moutaftsis attended Field Training Officer (FTO) training this month.
This training will provide additional knowledge and resources to support the
department’s field training program.
Officer Campbell is currently signed up to attend de-escalation training. This
training will provide additional tools and techniques for handling calls
involving individuals in heightened or potentially volatile situations.
Verkada Camera System
The video recording function on the department’s Verkada camera system
has been disabled. The cameras are currently not recording video in
accordance with executive order 2026-02.

8

Item 7.

Outside Agency Coverage
The department has not required any outside agency coverage during the
month of October. This has allowed MCPD to maintain coverage of the
community without relying on assistance from neighboring agencies.
Thank you,
Chief Miskell

9

Item 8.

City of McCleary

STAFF REPORT
To:
From:
Date:
Department:

Mayor and Council
Cory Marsh
10/30/2026
Public Works

Hello Everyone,
The crew has been working hard completing projects for FEMA, we currently have 1 left that
we can complete before the rainy season. One project was extended till April 2027 as this
project pertains to us getting certain permits and a open window so we are not disturbing the
salmon coming up stream.
As we finish that, we are looking into getting prepared for the rainy season ahead of us which
involves ditch cleaning in town and on Simpson Ave and Summit Rd.
We also will be doing our annual valve exercise to keep our water valves operable and our 6month hydrant flushing.
Starting November 3rd, we will have our first training with IamGIS, all of our data has been
sent over and implemented into their system, now we are moving into phase 2. Our goal is to
have everyone understand the system and be fully running in the start of 2027.
Just as a reminder to everyone, when we are being hit with a lot of rain, Public Works will
have a pallet of sandbags that is available to the public to come grab to help divert water if
needed. The pallet will be at the Public Works office in the alley between City Hall and Shell.
If you have any questions, feel free to reach out to me at anytime…
Thank You
Cory Marsh

10

Item 9.

City of McCleary

STAFF REPORT
To:
From:
Date:
Department:

Mayor and Council
Joe Pittman
10/21/2026
WWTP/WTP

Both water and wastewater plants are running smoothly. We did get a hit on the 18th of
high flows out of nowhere. A normal day now is 100k gallons a day, on the 18th ,19th and 20th
we received over 700K gallons of influent. Which puts the plant in a bit of turmoil but is
recovering.
The new depth sensor was installed in the Water reservoir and is working fine. The change
over from radio signal to hard wire is taking longer than anticipated due to TSI scheduling
techs to come out and do the job.

11

Item 11.

CITY OF MCCLEARY
CouncilAgenda Item Submission Form
SUBMISSION INFORMATION
Department: Sanitary Sewer

submitted By: Darrin Raines
Meeting Date: November 4, 2026

AGENDA ITEM INFORMATION
Agenda “em Title: Sewer Emuent Pump Replacement
Item Type: D Discussion

E Action

D Information

D Presentation

D Consent

Brief Summary:
The Sanitary Sewer Effluent Pump has failed. This pump is what feeds the new Chiller that was installed earlier this year.
The Chiller is working fine, however the old pump was wom out and needs to be replaced. We are currently in violation with
the Department of Ecology because of outflow temperatures being to high. (See full description in report from City Admin.)

Purpose / Background:
This pump feeds the chiller at the WWTP to oool the discharged effluent to meet permit requirements from DOE.
Engineers from DOE have been working with WWTP staff to remedy the problem including holding off on any fines at this time.
Approve Replacement of Sewer Effluent Pump

RECOMMENDED COUNCIL ACTION
Recommended Motion / Action:

FISCAL IMPACT
Fiscal Impact? E Yes

D No
Funding Source / Account #: 407 Sewer Fund

Estimated Cost: $34,000

Budget Available? E Yes

D No

If yes, describe:
ATTACH M ENTS
E Staff Report

D Resolution / Ordinance

D Maps / Diagrams
APPROVALS
Department Head:
City Administrator:

D Photos

D Contract / Agreement

D Budget Information

E Other: QU°te With Descriptim

Date:

9""‘C M

City Attorney Review:

Date:

/&/&q éé
’
/

Date:

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UTILITIES SERVICE CO., INC.

Item 11.

12608 E MARGINAL WAY S
SEATTLE, WA 98168
PHONE: 206-246-5674
FAX: 206-248-3410
EMAIL: [email protected]

Date: 10/6/2026
Attn: Joe Pittman
City of McCleary
Re: Effluent Pump
We are pleased to submit the following information for your review:
Service call to remove effluent pump and deliver to our shop for inspection. Disassembled motor,
checked all bearing housing and shaft fitts. Cleaned and revarnished stator windings, supplied and
installed new bearings, assembled and tested.
Dissembled pump and found broken seal. Removed impellers from bowl assembly and found severe wear
in the bowl castings.
Findings: Pump cannot be repaired, we would supply new bowl assembly and reassemble unit, deliver to
site, install and connect electrically, set impellers to proper specs and test for proper operations.
Total materials & labor: $34,000.
This estimate is good for 30 days and does not include taxes, permits, or shipping and
handling if needed. This job is bid as close to actual requirements as possible; however,
due to the nature of this particular job, additional work may be needed for unforeseen
circumstances. Customer will be notified when additional work is identified and
estimated for approval. Additional work will be billed at our current labor rates and
additional materials at cost plus 15%.
Thank you.
Ed Mola
Estimator
Please indicate acceptance by completing the information requested below and faxing or
emailing estimate back to us. Thank you.
Date______________________ Accepted By___________________________________
PO #______________________Title__________________________________________

13

Item 13.

Crty of

MyCleary
Mamw .
OFFICE OF THE MAYOR
CITY OF McCLEARY
WASH]NGTON

EXECUTIVE ORDER No. 2026-0002
MAYOR ANDREA DAHL
October 28, 2026
AN EXECUTIVE ORDER DISCONTINUING THE RECORDING OF CITY -OWNED
AND CITY-OPERATED SURVEILLANCE CAMERAS, LIMITING SUCH CAMERAS TO
REAL-TIME LIVE MONITORING ONLY, DIRECTING THE DEACTIVATION OF
RECORDING FUNCTIONS, PROVIDING FOR THE RETENTION OF EXISTING
RECORDINGS, AND RELATED MATTERS.
WHEREAS, ths City of McCleary is committed to protecting the privacy, civil liberties,
and constitutional rights ofresidents, visitors, and businesses w1th1n the Cit; and
WHEREAS, the use of government-operated video surveillance systems raises concerns
regarding privacy, govemrnent transparency, data security, and the potential for misuse of collected
information; and
WHEREAS, the City of McCleary Ends that the continued recording and retention of
video footage by a city-wide surveillance camera system is not necessary to accomplish the City’s
current operational objectives; and
WHEREAS the collection and retention of video recordings create ongoing
adrmmstratlve storage records management, and pubhc d1sclosure obhgauons and
WHEREAS the ex1stence of recorded foomge may expose the Clty to mcreased legal
costs and potential htlgatlon regardmg pubhc records requests retentlon schedules d1sclosure
requirements, privacy concerns, evidentiary preservation obligations, and claims arising Eom the
use or release of such recordings; and
WHEREAS, the City Ends that reducing the collection and retention of Video records
serves the public interest by minimizing privacy concerns, reducing legal exposure, and limiting
unnecessary accumulation of government-held records;
NOW, THEREFORE, by the authority vested in me as Mayor of the City of McCleary, I,
ANDREA DAHL, do hereby order as follows:
Section 1. Termination of Recording Activities. EEective immediately upon signature of
this Executive Order, all City-owned and City-operated surveillance cameras shall cease recording
1 — Executive Order No. 2026-0002
10/27/2026
14

Item 13.

Video footage. Such cameras may continue to provide real-time, live monitoring only, with no
capability to record, store, or retain Video footage.
Section 2. Deactivation of Recording Functions. All employees responsible for the
operation of surveillance equipment shall:
(l) Disable all video recording mnctions;
(2) Disable all motion-activated recording features;
(3) Disable all cloud-based or local storage functions associated with surveillance
cameras; and
(4) Ensure that no new video footage is created or retained aher the effective date of this
Order.
The City may elect to leave camera hardware in place in a non-recording status for equipment
preservation, maintenance, or future policy review, but no footage shall be collected or stored.
Section 3. Existing Recordings. This Executive Order applies prospectively only. A11
video recordings created before the eEective date of this Executive Order shall be retained and
managed in accordance with applicable federal, state, and local laws and the City's established
records retention schedules and policies. Nothing in this Executive Order requires, authorizes, or
shall be construed to require the deletion of any existing recording.
Section 4. No Future Recording Without Authorization. No City employee shall resume
recording, remin video footage, install new recording equipment, or reactivate surveillance
recording systems unless specifically authorized by future action of the City Council or Mayor.
Section 5. Exemptions. Nothing in this Executive Order shall be construed to prohibit,
restrict, or otherwise ad‘ect the use of:
(1) Body-wom cameras utilized by law enforcement personnel in accordance with
applicable laws, regulations, departmental policies, and evidentiary requirements; or
(2) In-car or dashboard camera systems installed in police vehicles.
The intent of this Executive Order is to discontinue the routine operation and recording of fixed
city-wide surveillance cameras monitoring public spaces and rights-of-way. Nothing herein shall
impair the ability of law enforcement omcers to utilize body-worn cameras, dashboard cameras,
or other authorized recording equipment as required for public safety, accountability, evidence
collection, and compliance with state law.
Section 6. Findings. The City finds that the discontinuation of surveillance recording
serves the public interest by:
(1) Ending the routine collection of video records conceming the public;
(2) Reducing records retention and storage costs;
(3) Limiting risks associated with public records requests and disclosure obligations;
2 — Executive Order No. 2026-0002
10C7/2026
15

Item 13.

(4) Reducing potential legal liability arising nom retantion, preservation, or release of
surveillance footage; and
(5) Promoting public confidence through a reduced reliance on municipal surveillance.
Section 7. Edective Date. This Executive Order shall take eEect immediately upon
signature.
DATED this

’1’ ‘5

day of October, 2026.
CITY OF McCLEARY:

Amalia Kw

Andrea Dahl, Mayor

3 — Executive Order No. 2026-0002
10d7/2026
16