On the agenda: Pittsburgh Borough Council - Sep 17, 2024 — ALPR (Sep 17)

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THE BOROUGH OF BRENTWOOD
MUNICIPAL BUILDING - 3735 BROWNSVILLE ROAD
PITTSBURGH, PA 15227-3199
Office 412-884-1500 - FAX 412-884-1911
www.brentwoodboro.com

COUNCIL AGENDA MEETING AGENDA
SEPTEMBER 17, 2024
7:30 PM
As part of Brentwood's continuing efforts to promote a Transparent Government as
well as environmentally friendly initiatives, copies of the Reports, Bills, Resolutions
and Ordinances will be provided on the Borough Web Site. www.brentwoodboro.com
- As always, a description of the Agenda Items will be provided via the Council Fact
Sheet.
Note: Minutes will be provided on the web site once they are officially approved.
The 1st of two monthly Borough Council Meetings.
1.

Call to Order

2. Pledge of Allegiance
3. Roll Call
4. Presentations
4.a.

Oath of Office: Zoning Hearing Board Alternate Member Dawn Ziegler
(ACTION ITEM)
Mr. President, as newly appointed Zoning Hearing Board Alternate Member
was unable to attend the August 19th Council Meeting, she will be sworn in to
this position by Mayor Carnevale during tonight's meeting.

Resolution_No._202441_Appointment_of_D._Zeigler_as_ZHB_Alternate.pdf

4.b.

2023 Audit Presentation- Mark Turnley, CPA
BOROUGH OF BRENTWOOD AUDIT REPORT 2023 (FINAL).pdf
BRENTWOOD COMMUNICATION WITH THOSE CHARGED WITH
GOVERNANCE 2023.pdf
BRENTWOOD MGT LETTER 2023.pdf

5. Comments on agenda action items only. Please limit remarks to three
minutes.

6. Communications
7. Department and Borough Manager's Reports
7.a.

Consider accepting the Department and Borough Manager's
Reports. (ACTION ITEM)
Mr. President, I move to accept the Department and Borough Manager's
Reports for the period ending August 31, 2024 as presented.

Code Monthly Report August 2024.pdf
August_2024_Monthly_DPW.pdf
2024 August Monthly_PARKS AND REC.pdf
August_2024_EMS_Report.pdf
August_2024_Monthly_Police.pdf
August_2024_Monthly_Managers_Report.pdf

8. President's Report - Mr. Michael Foyle
8.a.

FYI - Second September Council Meeting (INFORMATIONAL ITEM)
Summer vacation is over and it appears Council will need to hold a second
meeting this month. Please note, that the meeting is scheduled for Monday,
September 30th at 7:30 PM.

9. Mayor's Report - Mr. Pasquale Carnevale
10. Administrative and Finance Committee- Mr. Harold Smith
10.a. Consider approving minutes from the August Council Meeting. (ACTION
ITEM)

Mr. President, I move to approve the minutes from the August 19, 2024
Council Meeting.

8-19-24_Meeting_Minutes.pdf

10.b. Consider accepting the Treasurer's Report for the period ending August
31st (ACTION ITEM)
Mr. President, I move to accept the Treasurer's Report for the period ending
August 31st, 2024

August_2024_Treasurer Report.pdf
August_2024_Revenues.pdf
10.c. Consider ratifying the payment of bills from August 1st to August
31st (ACTION ITEM)
Mr. President, I move to ratify the payment of bills for the period of August 1
to August 31, 2024 for the following fund accounts:
01 - General Fund in the amount of $1,687,038.35
08 - Sanitary Sewer Fund in the amount of $13,559.62
15 - Park Fund in the amount of $0.00
18 - Capital Improvement Fund in the amount of $702,207.50
35 - Liquid Fuels Fund in the amount of $12,856.97
60 - General Pension Fund in the amount of $6,574.26
65 - Police Pension Fund in the amount of $20,394.75
95 - Operating Reserve Fund in the amount of $0.00

August_2024_Expenditures.pdf

10.d. Consider 2025 Minimum Municipal Obligation for the Non-Uniform
Pension Plan (ACTION ITEM)
Mr. President, I move to approve the 2025 Minimum Municipal Obligation
for the Non-Uniform Pension Plan in the amount of $163,254, which is to be
paid from 2025 General Fund Line Item 01-492.460.

2025_Non-Uniform_MMO_Brentwood.pdf

10.e. Consider 2025 Minimum Municipal Obligation for the Police Pension
Plan (ACTION ITEM)
Mr. President, I move to approve the 2025 Minimum Municipal Obligation
for the Police Pension Plan in the amount of $242,026, which is to be paid
from 2025 General Fund Line Item 01-492.965.

2025_MMO_Police.pdf

10.f.

Consider amendment to agreement with ClearGov, Inc. to acquire the
ClearPlans module. (ACTION ITEM)
Mr. President, I move amend the agreement with ClearGov, Inc., which is
associated with the municipal budgeting software, to acquire the ClearPlans

strategic planning module in the 2024 amount of $2,270, and with the license
fee for future years to be set at $4,400, and which is to be paid from General
Fund Line Item 01-407.455.

09-17-2024 ClearGov_Civic_Product_Brief.pdf
09-17-2024 ClearGov_Service_Order__Brentwood__PA__ClearPlans_Add_on_.pdf

10.g. FYI- Revised Request for Proposals for Pension Plan Custodians Released
(INFORMATIONAL ITEM)
Mr. President, the Borough has released a revised Request for Proposals for
custodial services for its police & non-uniform pension funds. The deadline
for firms to submit a response is September 26th.

11. Public Works Committee- Ms. Erin Troup
11.a.

Consider installation of additional fire system strobes in the municipal
building (ACTION ITEM)
Mr. President, I move to accept the proposal from Mongovi & Sons Fire
Protection Services, which is associated with adding strobes & horns to the
fire safety system in the office portions of the municipal building in the
amount of $2,477.25, and which is to be paid from the 2024 General Fund
Line Item 1-409.374 Borough Building R&M Services.

Mongiovi and Sons Fire.pdf
11.b.

Consider Resolution No. 2024-48: Keystone Library Program Grant
Application for Window Replacement (ACTION ITEM)
Mr. President, I move to adopt Resolution No. 2024-48, which authorizes the
Borough to apply for an $105,000 grant under the PA Department of
Education's Keystone Library Program to offset the costs of replacing
windows and flooring in the Brentwood Library.

Resolution No. 2024-48 Keystone Library Grant Application.pdf

11.c.

Consider Change Order No. 1 from El Grande Industries for extension of
the 2024 Roadway Paving Contract. (ACTION ITEM)
Mr. President, I move to approve the no cost Change Order No. 1 from El
Grande Industries for the 2024 Roadway Paving Contract extending the
substantial completion date to April 30, 2025 and the final completion date
to May 31, 2025.
This extension is necessary due to ongoing sidewalk and roadway curbing
work on the streets included in the 2024 Roadway Paving program. Since El
Grande cannot mobilize and begin the paving work until the
sidewalk/curbing work is complete, rather than risk incomplete work before
winter weather sets in, this change will allow adequate time for proper
completion of the project in the early spring of 2025. It should be noted that
El Grande has agreed to hold the contract rates.

09.17.2024 Change Order No. 1 Contract Extension.pdf

11.d.

Consider Sanitary Sewer O&M Contract for Manhole-to-Manhole
Lining (ACTION ITEM)
Mr. President, upon the recommendation of The Gateway Engineers, I move
to award the 2024 - 2027 Sanitary Sewer Operations & Maintenance Repair
Contract for Manhole-to-Manhole Lining to Advanced Pipe Technologies in
the amount of $955,206.25, which is to be paid from the 2024 - 2027 Sanitary
Sewer Fund Line Item 08-429.372. (Note: The contract price is not indicative
of the actual amount of work to be completed, but it is rather a summation of
the unit prices of potential contract items. The actual contract budget will be
dictated by the Borough through official Work Orders).

Contract_A_Rec_Letter_with_Bid_Tab.pdf

11.e.

Consider Sewer O&M Contract for Excavation Repairs (ACTION ITEM)
Mr. President, upon the recommendation of The Gateway Engineers, I move
to award the 2024 - 2027 Sanitary Sewer Operations & Maintenance
Contract for Excavation Repairs to Roto-Rooter Services Company in the
amount of $3,563,916.20, which is to be paid from the 2024 - 2027 Sanitary
Sewer Fund Line Item 08.429-372. (Note: The contract price is not indicative
of the actual amount of work to be completed, but it is rather a summation of
the unit prices of potential contract items. The actual contract budget will be
dictated by the Borough through official Work Orders).

Contract B Rec Letter with Bid Tab.pdf
11.f.

FYI - MS4 Community Outreach Information (INFORMATIONAL ITEM)
Mr. President, in accordance with the terms of the Borough's Municipal
Separate Storm Sewer System Permit requirements, each month I will share
an educational publication pertaining to stormwater management. This
month's document is the 2017 DEP booklet which uses a green light/yellow
light/red light approach to break down what landowners need to know
about what requires a DEP permit and what doesn’t. A copy of this document
is attached to this month's meeting information as well as made available on
the Borough's Web Site.

09.17.2024 Guidelines for Maintain Streams in Commty.pdf

11.g.

FYI - Update on the establishment of a Borough Stormwater Authority
(DISCUSSION ITEM)
Mr. President, Council has previously deliberated over the possibility as
establishing a Municipal Stormwater Authority and setting an associated
stormwater fee to underwrite certain needed drainage-related
improvements. The Borough Solicitor and Borough Manager have prepared
an update regarding this process.

Brentwood_Borough_-

_Memo_re_Formation_of_Stormwater_Authority_11422613.1_.pdf
12. Zoning and Ordinance Committee- Mr. Richard Schubert
12.a. Consider Amending Resolution No. 2024-38: Planning Module for
Columbus Brothers Development (ACTION ITEM)
Mr. President, I move to amend previously adopted Resolution No. 2024-38,
which is associated with confirming that new development conforms with
the Official Municipal Sewage Facilities Plan, to verify that this status is
applicable to the Sewage Facilities Planning Module prepared for the
proposed single-family homes at 3806 Oakton Road and 3807 Oakton Road.

Resolution_No._2024-38_Columbus_Planning_Module_REVISED.pdf

12.b. Consider Resolution No. 2024-46: Planning Module for Elementary
School Development (ACTION ITEM)
Mr. President, I move to adopt Resolution No. 2024-46, which confirms that
the Sewage Facilities Planning Module prepared for the proposed elementary
school at 30 West Willock Road conforms with the Official Municipal Sewage
Facilities Plan.

Resolution_No._2024-46_Brentwood_SD_Planning_Module.pdf

12.c.

Consider request from owner of 322 Marylea Avenue to waive the roadway
restoration expenses associated with sewer lateral repair (ACTION ITEM)
Mr. President, the property at 322 Marylea Avenue has been vacant for over
nine years due to a lack of sewer service. In 2019, the Borough reached an
agreement with a prospective buyer whereby, in order to prevent the need to
connect to a nearby sewer that is prohibitively deep, a new tap would instead
be established on the opposite side of the street, and the municipality would
assume the costs for repairing the disturbed section of roadway. This
transaction did not transpire, and the individual who subsequently
purchased this property via sheriff sale is now seeking similar relief due to
the substantial cost of reestablishing service. Consequently, I move to
approve the request from Mr. Leslie Brown of ATL Realty, which would
waive the fees associated with the repaving of the public street following the
installation of a new sewer line to serve 322 Marylea Avenue, and which
would reduce the sewer tap fee from $2,000 to the actual cost of installation
and inspection.

322_Marylea_-_Letter_for_Sewer_Waiver.pdf

12.d. FYI - Zoning and Ordinance Committee Meeting (INFORMATIONAL
ITEM)
Mr. President, the Zoning and Ordinance Committee will be scheduling a
meeting in the next week or so to finalize a draft of the proposed amendments
to the Borough's sign ordinance.

13. Parks and Recreation Committee- Dr. Robert Pasquantonio

13.a. FYI- Success of Community Day (INFORMATIONAL ITEM)
Mr. President, I am pleased to report that the recent Community Day was a
resounding success.
The event attracted hundreds of attendees, including local families,
community leaders, and organizations. Activities such as inflatables, pony
rides, a petting zoo, train rides, live music, food trucks, carnival games, and
vendor booths saw high levels of participation, which fostered community
spirit and engagement.

Attendees provided positive feedback regarding the location, the organized
layout of the event, and the family-friendly nature of the activities. This
event has strengthened community ties and demonstrated the value of
continued investment in local initiatives.

13.b. FYI - Next "Taking It To The Streets" Fair Scheduled (INFORMATIONAL
ITEM)
Mr. President, the grand finale for this year's "Taking It to the Streets" fair
series is sure to end the year in a totally tubular way. Mark your calendars
for a September 28th performance featuring the electrifying BB Steal 80’s
Live Band, bringing all your favorite hits to the stage! Note-for-note, you
can relive those moments and celebrate that decade of incredible music.
We’ve got it all: Food trucks serving up delicious eats, adult beverages for
the grown-ups, kid-friendly drinks for the little ones, street games for the
whole family! Don't miss out on an unforgettable night of music, food, and
fun! Bring your friends, family, and neighbors – let’s make this last concert
the best one yet!

13.c.

FYI - Parks & Recreation Committee Meeting (INFORMATIONAL ITEM)
Mr. President, I'm in the process of scheduling a Parks & Recreation
Committee meeting in the next couple of weeks to discuss the placement of a
Volleyball Court somewhere in the park, Parks Signage, and 2025 Fees
pertaining to Parks & Recreation. Please respond to the Borough Manager's
email regarding availability when you get a chance.

14. Public Safety Committee- Mr. Stephen Thomas
14.a. Consider Adopting Ordinance No. 2024-1319: Installation of Three Stop
Signs (ACTION ITEM)
Mr. President, I move to adopt Ordinance No. 2024-1319, which would
authorize the installation of a stop sign at Pary Avenue facing Sceneridge
Avenue and at Spangler Avenue facing Catskill Avenue in both directions.

Ordinance_No_20241320_Pary_Stop_Sign_and_Spangler_Stop_Sign.pdf
07.18.2024_Stop_Sign_Warrant_Study_Pary_Avenue__Signed_.pdf
07.18.2024_Stop_Sign_Warrant_Study_Spangler_Avenue__Signed_.pdf
14.b. Consider amendment to agreement with Sonitrol to provide wireless
communication for the Civic Center fire alarm system (ACTION ITEM)
Mr. President, I move to amend the agreement with Sonitrol Security
Systems, which is associated with installing a DualCom cellular
communicator for the fire alarm system in Brentwood Park at a one-time
installation cost of $475 and an annual fee of $540, and which is to be paid
from General Fund Line Item 01-453.450.

Brentwood Borough 118 Park Drive Monitoring Agreement 8-27-24.pdf
Brentwood Borough 118 Park Drive Order Form 8-27-24.pdf

14.c.

Consider amendment to agreement with Cyclops Technologies to add
ALPR camera at the intersection of Willett Road & Churchview
Avenue (ACTION ITEM)
Mr. President, I move to amend the agreement with Cyclops Technologies,
which is associated with placing Automated License Plate Reading Cameras
at the intersection of Willett Road and Churchview Avenue and installing
Platesmart software on these devices at a one-time fee of $811.90 and at an
annual fee of $1,343 beginning in 2025, and which is to be paid from General
Fund Line Item 01-407.457. Note that, because this intersection straddles a
municipal boundary, the Borough of Baldwin has agreed to reimburse
Brentwood for one-third of its annual expenses.

2024 Agreement Platesmart.pdf

14.d. Consider Change Order No. 1 from David Davis Communications for Park
Camera Project (ACTION ITEM)
Mr. President, I move to approve Change Order No. 1 from David Davis
Communications, which is associated with adding further equipment as part
of the Park Camera Project to ensure sufficient coverage of the Civic Center
site, in the amount of $9,795.38, and which is to be paid from the 2024
Capital Improvement Fund Line Item 18-410.700.

08.29.2024 Change Order_Brentwood Park Add Sheet.pdf
Explanation Mail - Adam Zeppuhar - Outlook.pdf

14.e.

Consider Resolution No. 2024-47: Donation of surplus laptops to
Brentwood VFC
(ACTION ITEM)

Mr. President, I move to adopt Resolution No. 2024-47, which declares six
retired Police Department laptops as surplus property and which authorizes
the donation of the same to the Brentwood Volunteer Fire Company upon
reimbursement by this entity for any costs associated with the professional
removal of existing data from these devices.

09.17.2024 Laptops.pdf
BBVFD. Mail - Adam Zeppuhar - Outlook.pdf
Resolution No. 2024-47 VFC Donation of Laptops.pdf
14.f.

Consider authorizing the purchase of a 2025 Ford Interceptor Utility for
the Police Department (ACTION ITEM)
Mr. President, I move to authorize the purchase of a 2025 Ford Police
Interceptor Utility to replace the soon-to-be-retired Patrol Unit 18 in the
amount of $44,000 from Tri-Star Motors in accordance with the terms of the
COSTARS Joint Purchasing Agreement, and which is to be paid from 2025
Capital Improvement Fund Line Item 18-410.742. Note that it is necessary for
Council to provide approval of this expenditure in advance of the adoption of
the 2025 Operating Budget due to a change in manufacturer policy that now
requires the placement of significant advance orders for police vehicles.

BRENTWOOD BORO QUOTE.pdf
BRENTWOOD BORO SPECS.pdf
BRENTWOOD MARKED FORD UTILITY.pdf
Brentwood K8A-SGA55767.pdf
Brentwood K8A-SGA55767.pdf

14.g. FYI - Volunteer Fire Company "Summit" update (INFORMATIONAL
ITEM)
15. Community Affairs Committee- Ms. Melissa Lenigan
15.a.

Consider ratifying the purchase of a panel Christmas tree (DISCUSSION
ITEM)
Mr. President, upon the recommendation of the Community Affairs
Committee, I move to ratify the purchase of a 14-foot panel Christmas tree
with multi-colored lights from Holiday Outdoor Decor Inc. in the amount of
$8113.68, and which is to be paid from Capital Improvement Fund Line Item
18-457.700

08.27.2024 Quote_panel tree_V1 (Signed).pdf
15.b. Consider authorizing the use of County Hauling "Christmas in July" Award
to Reduce the Cost of Military Banner Program Applications. (ACTION
ITEM)
Mr. President, I move to allocate the recently received $5,000 grant from

County Hauling's "Christmas in July" corporate giving program to offset the
cost of the replacement of deteriorated military banners. Applicant fees will
be reduced by $30 per banner, and individuals who have thus far enrolled in
2024 will be eligible for a refund.

15.c.

FYI - Invitation to EMS Open House (INFORMATIONAL ITEM)
Mr. President, Baldwin EMS is hosting a Local Officials Meeting on October
10 at 7:00 PM at its main station.

October 10 Invitation.pdf

16. Special Committees
17. Old Business
18. New Business
19. Public Comment. Please limit remarks to three minutes.
20. Adjournment
BOROUGH OF BRENTWOOD COMMUNITY VISION STATEMENT
The Borough of Brentwood is a unified, family-oriented community with a strong
commitment to civic pride and traditions. While preserving these standards, ideals
and traditions, the community shall strive to provide a high quality of life for all, a
superior educational system and residential areas with a more suburban character.
The community shall support established businesses while encouraging future
economic development and effective local government, all within a safe and clean
environment.