On the agenda: Bartlesville 9/8/26 Packet — ALPR (Sep 8)

REGULAR MEETING OF THE
BARTLESVILLE CITY COUNCIL
Tuesday, September 8, 2026
5:30 p.m.
City Hall, Council Chambers
401 S. Johnstone Avenue
Bartlesville, OK 74003

James S. Curd, Jr., Mayor
918-338-4282
AGENDA

1.

Call to order the business meeting of the Bartlesville City Council by Mayor Curd.

2.

Roll Call and Establishment of a Quorum.

3.

Invocation by Dr. Rod MacIlvane, Pastor, Grace Community Church.

4.

Public Comments on Agenda Items.

5.

City Council Announcements and Proclamations.
•
•
•

6.

Authorities, Boards, Commissions and Committees
•
•
•
•

7.

Constitution Week September 17-23, 2026
Oklahoma Baptist Disaster Relief Month September 2026
Mayoral Letter of Appreciation to United Golf LLC

Two openings on the Bartlesville History Museum Trust Authority
One opening on the Bartlesville Library Board
Two openings on the Bartlesville Library Trust Authority
Two openings on the White Rose Cemetery Board

Consent Docket
a.

Approval of Minutes
i.
The Regular Meeting Minutes of August 3, 2026.
ii.
The Special Meeting Minutes of August 12, 2026.
iii.
The Special Meeting Minutes of August 28, 2026.

b.

Approval of Appointments, Reappointments and Ratification of Appointments
i.
Reappointment of Mr. Mark Cough to an additional three-year term on the
Bartlesville Library Trust Authority at the recommendation of Councilmember East.
ii.
Reappointment of Mr. Amos Radlinger and Mr. Jonathan McCormick to additional
three-year terms on the Board of Adjustment at the recommendation of Mayor
Curd.
iii.
Appointment of Mr. Bruce Kinkade to a three-year term on the City Planning
Commission at the recommendation of Councilmember Kirkpatrick.
iv.
Reappointment of Ms. Jennifer Galvin to an additional three-year term on the Park
Board at the recommendation of Mayor Curd.

c.

Approval of Resolutions
i.
Amending the Budget of the City of Bartlesville for Fiscal Year 2025-2026
appropriating unbudgeted revenue for the Health Insurance Fund.
ii.
Amending the Budget of the City of Bartlesville for Fiscal Year 2026-2027
appropriating donation funds for the Boots Hollow Golf Course Fund.
iii.
Acceptance of a FAA grant AIG 3-40-0007-020-2026 and AIP 3-40-0007-21-2026
1

iv.

d.

for “Construct 3 75’ x 75’’ Box Hangars” in the amount of $849,286.00 and
$526,632.00, respectively, and authorize the Mayor to execute the grant
documents upon receipt from FAA.
Amending the Budget of the City of Bartlesville for Fiscal Year 2026-2027
appropriating grant funds from the Oklahoma Department of Aerospace and
Aeronautics (ODAA) and the FAA for the Bartlesville Municipal Airport.

Approval and Ratification of Agreements, Change Orders, Contracts, Easement
Requests, Engagement Letters, Grant Applications and Agreements, Leases,
Memorandum of Understanding (MOU), Proposals, and Statement of Work.
i.
Renewal of the P66 Branded Aviation Dealer Agreement to supply/support retail
and contract fuel and mobile refueler(s) for fuel delivery to aircraft; and approve
the addendum to the Branded Aviation Dealer Agreement to reimburse the City up
to $40,000 for fuel filter upgrades to the existing filtration system.
ii.
Airport Hangar Lease Agreement with Kevin Roll for North Hangar 1 and the
Bartlesville Municipal Airport in the amount of $205.40 monthly.
iii.
Airport Hangar Lease Agreement in PAS Hangar 2 with David Day and the
Bartlesville Municipal Airport in the amount of $154.05 monthly.
iv.
Airport Hangar Lease Agreement in PAS Hangar 2, 2nd space with David Day and
the Bartlesville Municipal Airport in the amount of $154.05 monthly.
v.
Citizenship and Civic Engagement Grant Contract between the Oklahoma
Department of Libraries and the City of Bartlesville/Bartlesville Public Library to
fund the salary of the Literacy Instructor position.
vi.
Contract with B-Town Construction for a concrete panel rehabilitation of Kenwood
Road between Willowood Drive and Sandstone Drive.
vii.
Quote with Tyler Technologies for New World Public Safety Server Migration to
ensure continued reliability, security, and efficiency of critical public safety
operations, in the amount of $75,000.
viii.
Task Order No. 9 to the Master Services Agreement with Parkhill, Smith and
Cooper for airport consulting services, expense covered by the BDA through ARPA
and PREP grants.
ix.
Task Order No. 10 to the Master Services Agreement with Parkhill, Smith and
cooper for airport consulting services, 95% reimbursable by the FAA and ODAA
and 5% ($9,300) funded by the City.
x.
Change Order No. 5 from Koehn Construction Services for the Construct Box
Hangar – Bartlesville Municipal Airport Project, for an overall increase in the
contract amount of $35,006.64.
xi.
Drainage Improvement Construction Agreement with Shadow Lake Village to
construct drainage improvements in the northeast corner of Shadow Lake Village,
with funds currently budgeted for “Drainage Materials”, in the approximate amount
of $8,000.
xii.
Letter of Agreement with Holloway, Updike and Bellen, Inc. for engineering design
of the Bartlesville Street Rehabilitation, Cherokee Avenue & Michigan Street
Project, in the amount of $100,000.
xiii.
Contract between the City of Bartlesville and Okie Safety Consulting for the
purpose of performing permitting, new and existing building plan
reviews/inspections, sprinkler suppression system plan reviews, fire alarm plan
reviews, mechanical, electrical, plumbing reviews, CO2 system reviews, hood
suppression system plan reviews, residential reviews and inspections, and
annually required reviews and inspections on an as needed basis, with various
fees per service.
xiv.
Agreement with State of Oklahoma Statewide Bid Contract SW055M good through
12/31/2027 for the purchase of one 2027 Ford F-350 from Bill Knight Ford, in the
amount of $52,890.53.
xv.
Equipment lease between the City of Bartlesville and the City of Collinsville,
Oklahoma, to lease the 2000 model E-One aerial truck that is currently out of
service and in storage, with any costs associated for testing, maintenance, and
upkeep at the expense of the City of Collinsville during the terms of the lease.
2

xvi.
xvii.

Change Order No. 4 from KSL Dirtworks, LLC for the Utilities and Access Road –
Bartlesville Municipal Airport Project, expense covered by the BDA through ARPA
and PREP grants.
Approval of a grant from the Oklahoma Department of Aerospace and Aeronautics
(ODAA) for “Construct 3 75’x75’ Box Hangars”, and authorize the Mayor to sign
the grant application and agreement, in the amount of $1,000,668.00.

e.

Receipt of Financials
i.
Interim Financials for the twelve months ending June 30, 2026
ii.
Interim Financials for one month ending July 31, 2026

f.

Receipt of Bartlesville NEXT Progress Report
i.
Bartlesville NEXT Progress Report July 2026

g.

Receipt of ALPR (Flock Cameras) Report
i.
ALPR Report for September 2026

h.

Receipt of Bids
i.
Bid No. 2026-2027-007 for Construct 3 75’ x 75’ Box Hangars

8.

Discuss and take possible action to award Bid No. 2026-2027-007 for Construct 3 75’ x 75’
Box Hangars at the Bartlesville Municipal Airport; AIG 3-40-0007-020-2026, AIP 3-40-0007021-2026, ODAA BVO-27-FS. Presented by Councilmember Kirkpatrick.

9.

Discuss and take possible action on a Recycling Agreement with the Cherokee Area
Council #469, Boy Scouts of America. Presented by Laura Sanders, Interim City Manager
and Philip Wright, Cherokee Area Council Executive.

10.

New Business.

11.

City Manager and Staff Reports.

12.

City Council Comments and Inquiries.

13.

Adjournment.

The Agenda was received and filed in the Office of the City Clerk at 4:42 p.m. and posted in prominent
public view at City Hall at 5:15 p.m. on Tuesday, September 1, 2026.

Jason Muninger

/s/ Candice L Pullins

Jason Muninger, City Clerk/CFO

by Candice Pullins, Assistant City Clerk

City of Bartlesville Website: https://www.cityofbartlesville.org/city-government/city-council/meeting-agendas/
Live Streaming: https://www.cityofbartlesville.org/city-government/city-council/public-meeting-calendar/
Cable Viewing on Sparklight: Channel 56
Open Meetings Act Compliance (25 O.S. Sec. 301 et seq.): all discussion items are subject to possible action by the City Council. Official action can only be
taken on items which appear on the agenda. The City Council may adopt, approve, ratify, deny, defer, recommend, amend, strike, or continue any agenda
item. When more information is needed to act on an item, the City Council may refer the matter to the City Manager, Staff or City Attorney, or back to a
committee or other recommending body. Under certain circumstance, items are deferred to a specific later date or stricken from the agenda entirely. Agenda
items requiring a public hearing as required by law will be so noted. The City Council may at their discretion change the order of the business agenda items.
City of Bartlesville encourages participation from all its citizens. If participation at any public meeting is not possible due to a disability, notification to the
City Clerk at least one working day prior to the scheduled meeting is encouraged to make the necessary accommodations. The City may waive this rule if
signing is not the necessary accommodation.

3

Agenda Item 5.a.

Official Proclamation
Constitution Week
September 17-23, 2026
Whereas, The Constitution of the United States of American, the guardian of our
liberties, embodies the principles of limited government in a Republic dedicated to rule
by law; and
Whereas, September 17, 2026 marks the 239th anniversary of the framing of the
Constitution of the United States of America by the Constitutional Convention; and
Whereas, It is fitting and proper to accord official recognition to this magnificent
document and its memorable anniversary, and to the patriotic celebration which will
commemorate the occasion; and
Whereas, Public Law 915 guarantees the issuing of a proclamation each year by the
President of the United States of America designating September 17 through 23 as
Constitution Week.
Now therefore, I, James S. Curd, Jr., Mayor, City of Bartlesville, do hereby proclaim the
week of September 17 through 23 as Constitution Week and ask our citizens to reaffirm
the ideals of the Framers of the Constitution had in 1787 by vigilantly protecting the
freedoms guaranteed to us through this guardian of our liberties, remembering that lost
rights may never be regained.
In Witness Whereof, I have hereunto set my
hand and caused the Seal of the City of
Bartlesville to be affixed this 8th day of
September in the year of our Lord, Two
Thousand Twenty-Six.

James S. Curd, Jr., Mayor

Agenda Item 5.b.

Official Proclamation
Oklahoma Baptist Disaster Relief Month
September 2026
WHEREAS, In December 1973, the Baptist General Convention of Oklahoma adopted
a plan for disaster relief ministry which entailed organization on a local church,
association, and State convention level that included financial aid, immediate
emergency assistance, and repair/rebuilding as necessary and requested; and
WHEREAS, from the first team responses in 1974, the ministry has grown to over 5000
trained team members organized into five geographic zones encompassing the State;
and
WHEREAS, as the ministry developed, several areas were added to the original hot
meal service such as providing water purification, mobile showers and laundry, chain
saw debris removal, mud-out, ash-out and medical assistance; and
WHEREAS, the local Baptist Disaster Recovery Chain Saw team has, over the past ten
years, been incredibly responsive to local needs following several high wind events that
impacted Bartlesville and the surrounding communities; and
WHEREAS, most recently over the 4th of July, 2026 weekend, an unexpected surge of
severe storms brought damaging winds with the Oklahoma Baptist Disaster Relief team
receiving almost 550 work requests from the Norman and Bartlesville areas; and
WHEREAS, the local Chain Saw team has worked tirelessly to bless and serve others
over many years, more specifically for the past several weeks, and continue to do so at
their own cost financially and physically for our community.
NOW THEREFORE, I, James S. Curd, Jr., Mayor, and the Bartlesville City Council, do
hereby officially proclaim the month of September 2026 as Oklahoma Baptist Disaster
Relief month and encourage all citizens of the City of Bartlesville to observe this month
by showing appreciation to them for their outstanding service to our community.
IN WITNESS WHEREOF, we hereunto set our hands
and caused the Official Seal of the City of Bartlesville,
Oklahoma, to be affixed this 8th day of September, in
the year of our Lord two thousand and twenty-six.

James S. Curd, Jr., Mayor

Agenda Item 5.c.

Office of the Mayor
City of Bartlesville
401 S. Johnstone
Bartlesville, OK 74003
918.338.4282
www.cityofbartlesville.org
September 8, 2026
Mr. Dale Forrest
United Golf LLC
2108 North David Patrick Ave.
Tulsa, OK 74116
Dear Mr. Forrest,
It is my pleasure to recognize you and your staff at United Golf LLC for your
outstanding assistance following the July 4, 2026 severe weather and wind event.
You and your excellent staff provided immediate and immeasurable service to Boots
Hollow Golf Course. The seven days the United Golf crew were at the golf course,
they removed and cut up approximately 30-35 downed and damaged trees. In
addition to that, they prepped and resodded approximately 10,400 square feet of
grass.
On behalf of the City Council, City staff and Citizens of Bartlesville, we extend our
appreciation for your past support of Boots Hollow, and your recent assistance with
the City of Bartlesville and Boots Hollow Golf Course employees to help repair and
restore this community asset. Your commitment to Bartlesville is greatly appreciated.
Thank you, and we look forward to working with you in the future as needs arise.
Sincerely,

James S. Curd. Jr.
Mayor, City of Bartlesville
JSC/eb

Agenda Item 7.a.i.

MINUTES OF THE
REGULAR MEETING OF THE
BARTLESVILLE CITY COUNCIL
Monday, August 3, 2026
5:30 p.m.

City Hall, Council Chambers
401 S. Johnstone Avenue
Bartlesville, OK 74003

James S. Curd, Jr., Mayor
918-338-4282

MINUTES

(The Notice of Meeting was posted December 12, 2025 and
the Agenda was posted July 28, 2026 at 5:30 p.m.)

City Council in attendance was Mayor James S. Curd, Jr., Vice Mayor Trevor Dorsey, and
Councilmembers Tim Sherrick, Larry East and Aaron Kirkpatrick.
City staff in attendance was Mike Bailey, City Manager; Laura Sanders, Assistant City Manager;
Jess Kane, City Attorney; Jason Muninger, CFO/City Clerk; Micah Siemers, Director of
Engineering; Larry Curtis, Director of Community Development; Kiley Roberson, Library Director;
Robin Betts, Director of Human Resources; Police Chief Andrew Ward; Deputy Police Chief Troy
Newell; Police Captain Daniel Elkins; Fire Chief H.C. Call; Deputy Fire Chief Barry Campbell; Matt
McCollough, IT Director; Alicia Shelton, Accounting & Finance Supervisor; Candice Pullins, 1st
Deputy Clerk; Steve Roper, Project Engineer; Officer Security and Elaine Banes, Executive
Assistant.
1.

The business meeting of the Bartlesville City Council was called to order by Mayor Curd
at 5:30 p.m.

2.

Roll Call was conducted and a quorum established.

3.

Invocation by Father Leo Morales, St. John Before the Latin Gate Catholic Church.

4.

Public Comments on Agenda Items.
Mayor Curd informed the public that the public comment portion will be expanded to 30 minutes,
to keep comments to three minutes, and that not everyone who signed up will be able to speak.
LaShelle Griffin – Agenda Item 14 – Ms. Griffin asked the Council to table this item until additional
information is presented to the public and Council before taking a vote on the item.
Ann Cleary – Agenda Item 8 – Ms. Cleary asked the Council to vote no on this item. She feels it
will be a detriment to the old downtown neighborhood, does not coincide with the City’s Endeavor
2045, will create a precedence, and will create parking issues.
Celeste Cleary – Agenda Item 8 – Ms. Cleary asked the Council to vote no on this item due to the
narrowness of Dewey Ave. and the potential traffic and parking issues the new development will
create.
Angela Box – Agenda Item 8 and 9 – Ms. Box asked the Council to vote no on both items. She
provided a definition of a variance and how it is intended to be applied. She does not feel that a
variance for this particular development is the correct use. She continued sharing that she
opposed approval of the agreements for the ALPR cameras stating they are in violation of the
Fourth Amendment of the Constitution.
1

Eddie Collins – Agenda Items 8 and 9 – Mr. Collins asked the Council to vote no on both items.
He stated his agreement with those who spoke previously on both items. He provided questions
he had regarding the use of ALPR cameras, such as: Where is data stored, including backups
and mirror sites? When a client opts into private public network sharing, how is that data
segregation and ownership maintained and audited? Under what circumstances can private
surveillance data be accessed or leveraged by law enforcement? When interrogation dissolved
or vendor agreements are terminated, is any data retained by the vendors? How is shared data
impacted in the case of network sharing? Can all hardware function independently of platform
software, or are there cases where integration is a condition of use? How do privacy laws, consent
standards, and oversight mechanisms meaningfully constrain and audit these systems in
practice? He concluded that he feels both Flock and Axon cameras can capture a wide range of
personal data, with Axon placing privacy at a higher risk than Flock.
Dale Earhart – Agenda 9 – Mr. Earhart stated his opposition to the use of ALPR cameras due to
data security issues. He added that the use of them is comparable to communist China.
Sidney Brammer – Agenda 8 – Ms. Brammer reported on the development of her hometown of
Austin, her return to Bartlesville, and requested to the Council to not approve Item 8. She
encouraged them to vote in the spirit of Endeavor 2045, which emphasizes that new infill must be
compatible with the existing scale and character of a neighborhood.
Josh Lock – Agenda Item 9 – Mr. Lock stated that he has been opposed to Flock from the
beginning and he feels many of the Council are also opposed but continues to allow the ALPR’s.
He is not in favor of renewing the Flock agreement or contracting with Axon for five years.
Allen Goodwin – Agenda Items 8 and 9 – Mr. Goodwin encouraged the Council to consider the
traffic issues if the rezoning is approved, stating that the garages that are in place or not conducive
to modern day vehicles, therefore he fills parking on the street will be utilized. He agreed with
previous concerns regarding the ALPR cameras.
Debbie Carr – Agenda Item 8 – Ms. Carr stated her concerns regarding the narrowness of the
street, how the increase in street parking would be a hazard for the neighborhood children, and
could become too narrow for emergency vehicles to navigate.
Shelby Brammer – Agenda Item 8 – Ms. Brammer stated that one of the primary pillars of
Endeavor 2045 is creating a livable Bartlesville, a city that preserves neighborhood stability,
protects quality of life, and values long-term residential investment. When developers can cherrypick housing quantity goals while ignoring livability mandates, existing homeowners will pay the
price. Approving high-density zoning without adequate parking directly degrades the quality of life
for every neighboring household. Growth should enhance a neighborhood, not destabilize it.
Endeavor 2045 was designed to protect citizens from uncoordinated overdevelopment. Ms.
Brammer concluded by asking the Council to honor the livable Bartlesville promise made to
existing residents and reject rezoning that will quadruple the number of apartments without
providing safe and adequate parking. Current and future residents of this street, seniors, families,
children, pets, will live with the repercussions of what is decided, so please vote no.
5.

City Council Announcements and Proclamations.
There were no announcements or proclamations.

6.

Authorities, Boards, Commissions and Committees
•
•
•

One opening on the Bartlesville History Museum Trust Authority
One opening on the Bartlesville Library Board
Two openings on the Bartlesville Library Trust Authority
2

•
•
•

One opening on the City Planning Commission
Two openings on the Tree Committee-a subcommittee of the Park Board
Two openings on the White Rose Cemetery Board

Mayor Curd read the openings and encouraged citizens to volunteer. Applications can be found on the
City website and in the City Manager’s office.
7.

Consent Docket
a.

Approval of Minutes
i.
The Regular Meeting Minutes of July 6, 2026.

b.

Approval of Resolutions
i.

ii.
iii.

c.

Authorizing and requiring the marking of the graves of William Bolen, Fred Canniff,
Guy Chaney, Johnnie Cook, Samuel Duck, Lyman Murphy, James Laughlin, Glenn
Marsh, Harl Pasley, Claude Woollomes, William Yasec, Lonnie Young, Raymond
Thompson, and James H. Teel, and commending Joe Todd for his efforts on behalf
of Veterans.
Eliminating overdue fines for Bartlesville Public Library materials and adopting a
revised Circulation Policy.
Amending the budget of the City of Bartlesville for Fiscal Year 2026-2027
appropriating funds from the Bartlesville Development Authority (BDA) for the
Bartlesville Municipal Airport.

Approval and Ratification of Agreements, Change Orders, Contracts, Easement
Requests, Engagement Letters, Grant Applications and Agreements, Leases,
Memorandum of Understanding (MOU), Proposals, and Statement of Work.
i.
Agreement between the City of Bartlesville and Community Care HMO, Inc.
renewing our contract for EAP services for all City employees and dependents, in
the amount of $6,372.00 annual cost.
ii.
Engagement Letter for Fiscal Year 2026-2027 between the City of Bartlesville and
Crawford and Associates P.C. for audit consulting services, in the amount not to
exceed $35,000.
iii.
Contract with West Termite, Pest, and Lawn to treat the Airport Terminal Building
for termites, in the amount of $1,364 initial treatment + $175.00 annually.
iv.
Airport Hangar Lease Agreement with Goemmer Land and Livestock LLC to lease
T-Hangar 109 for aircraft storage and aeronautical activity, in the amount of
$259.83 monthly, or $3,117.97 annually.
v.
Acceptance of a grant from the Oklahoma Department of Libraries and approve a
resolution amending the budget for the City of Bartlesville for Fiscal Year 20262027 appropriating unanticipated revenue in the General Fund of the Library
Department, reimbursement to the City of up to $2,265.45.
vi.
Acceptance of an OSHO Highway Safety Grant from the Oklahoma Department of
Public Safety and approving an amendment to the budget for the City of
Bartlesville, Oklahoma for Fiscal Year 2026-2027 appropriating unanticipated
grant revenue in the General Fund of the Police Department, receiving grant award
in the amount of $25,000.
vii.
Memorandum of Understanding between the Bartlesville Development Authority
(BDA) and the City of Bartlesville outlining the BDA’s intent and obligation to use
ARPA and PREP Grant funds along with BDA funds, as needed, to pay for the
Utility Expansion and Roadway project at the Bartlesville Municipal Airport.
viii.
Short Form Contract with Play By Design for the Douglass Park Playground Shade
Structure project, in the amount of $74,275.00.
ix.
Short Form Contract with G & S Signs for the Park Entry Sign project, in the amount
of $39,855.00.
x.
Amendment #2 to the professional service contract with Freese and Nichols, Inc.
for design services on the Sunset Boulevard over Butler Creek Bridge
3

xi.

Rehabilitation and Repair project which will add plan revisions to allow the parallel
pedestrian bridge added in Amendment #1 to be bid as a standalone project, in
the amount of $10,900.00.
Employment Agreement Contracts with Jerry Berry and Adam Butterfield to
provide various code enforcement activities as assigned on an as needed basis,
with an annual cost of up to $62,400.00.

d.

Receipt and Acceptance of Report on Code Enforcement Appeal
i.
Report on the Code Enforcement Appeal by Steve Counts on behalf of Shefa
Holdings Corp, of the Hearing Examiner’s Order of Abatement for demolition and
removal of a dilapidated structure at 307 SE Choctaw Avenue, legally described
as Lot 2, Block 2, Armstrong’s Addition, Bartlesville, Washington County,
Oklahoma (Code Enforcement Case Number DS-0326-0484)

e.

Receipt of Bartlesville NEXT Progress Report
i.
Bartlesville NEXT Progress Report June 2026

f.

Receipt of ALPR (Flock Cameras) Report
i.
ALPR Report for July 2026

Mayor Curd provided the consent docket on a PowerPoint slide visible to the audience, and
referred citizens to the agenda where every item was listed. He asked the Council if there were
any items to be pulled for discussion. Vice Mayor Dorsey removed Agenda Item 7.b.i. and Mr.
Kirkpatrick removed 7.b.ii. and 7.c.viii. for further discussion.
Mr. Kirkpatrick moved to approve the Consent Docket with the exception of Agenda Items 7.b.i.,
7.b.ii. and 7.c.viii., seconded by Vice Mayor Dorsey.
Voting Aye:
Voting Nay:
Motion:
7.b.

Mr. Sherrick, Mr. East, Mr. Kirkpatrick, Vice Mayor Dorsey, Mayor Curd
None
Passed

Approval of Resolutions
i.
Authorizing and requiring the marking of the graves of William Bolen, Fred Canniff,
Guy Chaney, Johnnie Cook, Samuel Duck, Lyman Murphy, James Laughlin, Glenn
Marsh, Harl Pasley, Claude Woollomes, William Yasec, Lonnie Young, Raymond
Thompson, and James H. Teel, and commending Joe Todd for his efforts on behalf
of Veterans.
Vice Mayor Dorsey pulled this item in order to recognize and commend Joe Todd
for his efforts in marking and memorializing the braves of veterans. Mayor Curd
concurred.

7.b.

Approval of Resolutions
ii.

Eliminating overdue fines for Bartlesville Public Library materials and adopting a
revised Circulation Policy.

Mr. Kirkpatrick asked Ms. Roberson, Library Director, if other libraries in other towns have
been successful with this type of policy. Ms. Roberson stated that when she worked at
Tulsa City County Library System, many books were returned that had not been previously
returned due to the fact that they were overdue and had incurred a fine. Once fines are
removed, patrons return the books which helps everyone. In response to Mr. Kirkpatrick’s
second inquiry, Ms. Roberson explained that if a book is returned, the late fee will be
forgiven, no harm no foul. If they never bring back the book, then they incur the cost of the
replacement fee which is the current policy. If the book is damaged, a replacement fee will
be assessed on a sliding scale based on the age and condition of the book.
4

7.c.

Approval and Ratification of Agreements, Change Orders, Contracts, Easement
Requests, Engagement Letters, Grant Applications and Agreements, Leases,
Memorandum of Understanding (MOU), Proposals, and Statement of Work.
viii.

Short Form Contract with Play By Design for the Douglass Park Playground Shade
Structure project, in the amount of $74,275.00.
Mr. Kirkpatrick asked Mr. Siemers, Engineering Director, to provide an update on
the status of the Park. Mr. Siemers reported that this item is for the shade structure
over the playground equipment at Douglas Park. He provided bid information and
how it will cover the primary play set. He added that five or six years ago, the play
equipment was replaced. The shade structure will be steel with a steel roof
measuring 35 x 35 feet. Mr. Kirkpatrick added that this is a great project.

Vice Mayor Dorsey moved to approve Agenda Items 7.b.i., 7.b.ii. and 7.c.viii., seconded by Mr.
Kirkpatrick.
Voting Aye:
Voting Nay:
Motion:
8.

Mr. East, Mr. Kirkpatrick, Vice Mayor Dorsey, Mr. Sherrick, Mayor Curd
None
Passed

Reconsideration and possible action on a rezoning of property located at 115 E. 12th St.
from RM-3 (Multi-Family Residential) to RM-.75/PUD (Multi-Family Residential/Planned Unit
Development) and approving a Planned Unit Development and Site Development Plan to
allow the construction of a new two-story three-unit apartment building. Presented by
Larry R. Curtis, Director of Community Development.
Mr. Curtis reported that due to public input at the July 3, 2026 meeting, the rezoning application
was placed on this agenda for reconsideration. The revised plan, dated July 8, 2026, makes two
significant changes in response to those public comments. Heard first and foremost, the setback
from Dewey Avenue increases from 8 feet to fifteen feet, which fully complies with the zoning
regulations of Table 4.3 for all residential zoning, single family and multifamily alike. The off-street
parking lot drops from five to four for a total of six spaces, serving the seven dwelling units across
the lots secured by a recorded joint parking agreement. He summarized the PUD modifications,
most of them formalize conditions that already exist with 1928 buildings, such as the reduced
front and rear setbacks and lot coverage of the existing lot. The seven conditions of the approval
are unchanged. The lot must be recorded, the lot split must be recorded before permits. The joint
parking agreement and sewer agreement must be recorded. A six-foot opaque privacy fence goes
along the south boundary of the parking lot, landscaping follows the approved plan, and all final
civil improvements remain subject to engineering, fire, and building code review. For the record,
the Planning Commission recommended approval 3-2 in May, with several members of the public
speaking in opposition of the rezoning at the July 6 City Council public hearing. Staff recommends
the alternative PUD development plan and adoption of the rezoning ordinance subject to the
seven conditions. The revised plan addresses a principal concern raised from the public input
which was the Dewey Avenue setback now meets the fifteen foot standard.
Discussion covered how the new units are one-bedroom apartments and the existing units are
two bedrooms and a one-bedroom; how that may affect parking since the two bedroom units may
have two vehicles which may cause additional parking on the street; how the concern at the last
meeting was mainly regarding the setback which has been remedied in this application; and how
downtown housing is needed which is included in the Endeavor 2045 plan. Mr. Kirkpatrick stated
his concern that he did not realize that some of the apartments are two bedroom which could
mean more than one vehicle per unit.
Mr. Kirkpatrick moved to adopt the Ordinance as presented, seconded by Vice Mayor Dorsey.
5

Mayor Curd stated the comments and concerns received earlier from the public regarding this
action were viable, but he feels they are workable. He added that the vibrancy and success of our
downtown is critical to the community, and the Endeavor 2045 plan included ways to improve
downtown, by easing parking regulations and increasing downtown multifamily homes, so he is
in favor of the rezoning.
Voting Aye:
Voting Nay:
Motion:
9.

Vice Mayor Dorsey, Mayor Curd
Mr. Kirkpatrick, Mr. Sherrick, Mr. East
Failed

Presentation of the ALPR Evaluation Committee recommendation on automated license
plate recognition (ALPR) cameras, and discuss and take possible action on contracts with
Flock Safety and Axon Enterprises, Inc. for license plate recognition camera services for
the Bartlesville Police Department. Presented by Captain Daniel Elkins.
Captain Elkins reported that automated license plate reader technology is a proven public safety
tool that has been utilized here in this community, locating missing and endangered persons,
recovering stolen vehicles, identifying suspects involved in violent crimes, and developing
investigative leads that might not otherwise exist. It also serves as a force multiplier by providing
investigators with timely objective information while allowing officers to focus on other calls for
service. The current ALPR contract with Flock is approaching a two-year end of term, so a
committee was developed to go through the process and develop a renewal plan forward. The
committee conducted a comprehensive evaluation process by initiating a detailed request for
proposal to more than twelve ALPR vendors. Three competitive proposals were received and
thoroughly evaluated each based on performance, compatibility, cost, reliability, cybersecurity,
vendor support and the department's operational needs. After careful review, the committee
determined that the strongest solution is a joint response between Flock Safety and Axon
Enterprise. The committee recommends reducing the current ten ALPR cameras with Flock down
to eight, which is the minimum allowed by Flock in order to have an active contract, as well as
adding two additional ALPR cameras hosted by Axon Enterprise. This recommendation allows
the police department to capitalize on the strengths of both platforms while evaluating Axon in a
test trial. An additional advantage of employing two vendors is the overall operational resilience.
By utilizing both platforms, risk is reduced on relying on a single vendor and help ensure continuity
of coverage. If there is a desire to use a single vendor in the future, the overlapping development
also provides a smooth transition as the new contract is implemented, allowing officers to maintain
uninterrupted access to a very useful tool. During the past two years, the police department has
seen firsthand the value of this technology. Our ALPR network has assisted in recovering stolen
vehicles, locating vehicles wanted in high major crimes, identifying suspects and supporting timesensitive investigations. It has become an important investigative resource that enhances the
overall effectiveness while helping us solve crimes more efficiently. This committee has
highlighted the best overall value for the City and its ALPR program, as well as a modern, flexible,
resilient technology platform that will continue to support public safety and criminal investigations.
Captain Elkins concluded by respectfully requesting that the Council approve the committee's
recommendations. Mayor Curd stated that he appreciated serving on the committee and the
police department’s Council report. He concluded that he felt the report was very concise, the
committee did a good job, and that he certainly supports the committee’s recommendation.
Mr. Sherrick questioned Captain Elkins regarding the former partnership between Flock Safety
and Axon, including the companies’ interoperability efforts and subsequent separation. Captain
Elkins stated that he was unaware of the reasons for the termination of the partnership.
Mr. Sherrick discussed the competing positions of Flock Safety and Axon regarding
interoperability and noted that concerns regarding ALPR technology, privacy, federal access,
warrant requirements, and Fourth Amendment protections are being raised at the national level.
He also questioned whether a shorter-term agreement with Axon was available rather than the
6

proposed five-year contract. Captain Elkins explained that the Police Department currently has
five-year contracts with Axon for Tasers and body-worn cameras. He stated that these products
have proven to be effective law enforcement tools and that ALPR technology has similarly
demonstrated significant value in assisting the department with investigations.
Mr. Sherrick asked how many crimes in Bartlesville had been solved specifically through the use
of ALPR technology. Captain Elkins stated that the department had that information but did not
have the specific figures available at the meeting. He estimated that the system was being used
for approximately 160 searches per month and was associated with approximately 20 cases per
month. He noted that the department’s current use of the system was restricted by existing
requirements and that the technology had greater capabilities than those currently being utilized.
Mr. Sherrick questioned whether the technology was capable of identifying vehicles based on
characteristics other than license plates. Captain Elkins clarified that the cameras are primarily
configured to capture license plates, particularly rear license plates, and stated that some of the
information previously discussed regarding vehicle identification may have been misunderstood.
Mr. Sherrick referenced a prior email from Captain Elkins describing the use of a vehicle
fingerprint to identify a vehicle involved in an investigation. Captain Elkins stated that the crime in
question had been solved and that information concerning the operation of the technology had
been discussed publicly. Mr. Sherrick expressed concern that the broader capabilities of the
technology may not have been fully understood by the public. Captain Elkins disagreed with that
characterization.
Mr. Sherrick further discussed Axon’s broader technology ecosystem, including Evidence.com,
FUSUS, Axon Records, in-car technology, cameras, and other products. He expressed concern
that entering into a five-year agreement could further integrate the City into the Axon ecosystem
and raised questions regarding data privacy, Fourth Amendment considerations, and Oklahoma
law governing the use of ALPR technology. Captain Elkins stated that the legality of ALPR
technology remains a matter of legal interpretation and that, based on guidance received from
the District Attorney, the Oklahoma Chiefs of Police Association, and appellate courts, ALPR
technology remains legal and is an effective law enforcement tool. Mr. Sherrick acknowledged
that the technology remains legal but stated that there is a growing movement to impose additional
restrictions. He expressed his view that constitutional protections should not be altered by
technological developments. Mr. Bailey cautioned against asking Captain Elkins to provide an
opinion on constitutional law, noting that the City has a City Attorney who would be better
positioned to address questions concerning constitutional interpretation.
Mr. Sherrick asked about the financial consequences of terminating the proposed Axon
agreement early. Captain Elkins stated that there would be no cost to the City if it elected not to
proceed with the proposed contract. Regarding early termination after beginning a trial period,
Captain Elkins stated that he believed the contract addressed the matter but was not familiar with
the specific provisions.
Mr. Sherrick then asked about Axon’s customer improvement program and whether the City had
opted out of provisions allowing certain anonymized data to be used for product development.
Captain Elkins stated that he was unaware of an opt-out provision and explained that Axon needs
access to certain information for quality-control purposes, including capture rates, imagery, and
trigger times. Mr. Sherrick stated that an opt-out provision appeared in Axon’s materials and noted
that the City had not opted out. Mr. Kirkpatrick clarified that the City had not affirmatively opted in
since action has not been taken to approve. Mr. Sherrick stated that the provision would apply by
default under the proposed arrangement. In response to Mr. Sherrick’s question as to whether
the Axon cameras are classified as ALPR or are they considered surveillance cameras on a
“broader” sense; Captain Elkins confirmed that the cameras under consideration are classified as
ALPR technology.
7

Mr. East asked about the extended delay in relocating Camera No. 7, which had been awaiting
installation for approximately nine months. He noted that the camera had initially been installed
on private property on the south side of Adams and Adeline rather than on the intended Cityowned property on the north side of the roadway. He asked whether Flock’s response time for
relocating cameras had been typical. Captain Elkins explained that the original location had
initially been selected, but the necessary private-property permission was not obtained. Flock
subsequently removed the camera, but the relocation process experienced delays. He attributed
some of the delay to personnel changes within Flock and the restrictions governing where the
City could install cameras. Captain Elkins acknowledged that the department had experienced
frustration with the length of time required to resolve the issue.
Mr. Kirkpatrick asked Captain Elkins to explain the differences between Flock’s handling of data
and Axon’s approach to integrating data into Evidence.com. Captain Elkins explained that the
Police Department is already highly familiar with Evidence.com through its use with Tasers and
body-worn cameras. He stated that the platform provides file-sharing capabilities and allows
officers to organize evidence into case files, respond to requests from the District Attorney’s
Office, and provide discovery materials to attorneys. He described the ability to maintain
information in a single, organized location as a significant benefit.
Mr. Kirkpatrick then discussed his personal perspective on the City’s use of ALPR technology. He
stated that the City initially considered alternatives because of concerns regarding vendor trust
and that he had remained concerned about the broader implications of aggregating surveillance
data. He noted that he was not a constitutional scholar and stated that, to his knowledge, no court
ruling currently determined that the City’s use of the technology was unlawful. He emphasized
the importance of operating within established restrictions while respecting community concerns.
He continued described two instances in which ALPR technology had assisted his family. In one
instance, the technology helped identify a vehicle involved in a threatening encounter involving
his wife. In another instance, the technology helped locate a family member experiencing a crisis
after the person had been reported missing. Kirkpatrick stated that these experiences
demonstrated the potential public-safety benefits of the technology while acknowledging his
continued concerns regarding privacy and the potential misuse of aggregated data. He also
discussed recent instances in which law enforcement personnel in other jurisdictions had
allegedly misused Flock technology. He noted that Flock had implemented an artificial-intelligence
auditing system designed to identify unusual search activity. According to Kirkpatrick, the auditing
system had helped identify potential misuse by law enforcement personnel in multiple
jurisdictions. He stated that the ability to audit law enforcement use of the technology provided an
additional layer of oversight.
Mr. Kirkpatrick stated that he preferred the proposed one-year extension of the Flock agreement
because it represented the shortest available term and allowed the City to continue operating
under the previous terms of service. He explained that the committee had sought to preserve
provisions providing greater data-privacy protections and maintaining the City's rights to its data.
He stated that, while he remained cautious about the technology, he believed the Police
Department had used it appropriately under the City's existing guidelines and that continued
monitoring of Flock's auditing capabilities provided additional oversight.
Mayor Curd stated that he had reviewed correspondence from the Fraternal Order of Police and
that both the City's former and current police leadership had been and are supportive of the City's
use of the cameras and had operated within the guidelines established by the City. He
acknowledged concerns regarding potential misuse of the technology and the rapid pace of
technological development. He stated that, based on the information currently available, the City's
Police Department is trusted to operate the technology within the established guidelines. He
further stated that, to his knowledge, the City had not violated existing law through its use of the
cameras and that a future appellate court ruling could materially change the City's approach. He
emphasized that while instances of misuse receive significant public attention, the technology is
8

used successfully to investigate crimes, recover property, and protect residents. He commended
the Police Department for its use of the technology and for operating within the City's established
safeguards.
Vice Mayor Dorsey moved to renew the Flock Safety Contract and approve the contract with and
Axon Enterprises, Inc. as presented, seconded by Mr. Kirkpatrick.
Voting Aye:
Voting Nay:
Motion:
10.

Vice Mayor Dorsey, Mr. Kirkpatrick, Mayor Curd
Mr. Sherrick, Mr. East
Passed

Presentation and discussion only regarding the Draft Unified Development Code.
Presented by Larry R. Curtis, Director of Community Development, and introducing Freese
and Nichols.
Mayor Curd pulled Item 10. From the agenda.

11.

Discuss and take possible action on an appeal by Angela Thomas of the Hearing
Examiner’s Order of Abatement for demolition and removal of a dilapidated accessary
structure at 132 NW Penn Avenue, legally escribed as Lot 21, Block 4, George B. Keeler 2nd
Addition, Bartlesville, Washington County, Oklahoma (Code Enforcement Case Number
DS-0326-0488). Presented by Larry R. Curtis, Director of Community Development.
Mr. Curtis reported that the order requires the demolition and removal of a burned-out garage at
the rear of 132 Northwest Penn Avenue. Using a PowerPoint, he pointed out the location and
specifics. He continued reporting that the lot contains the house and the burned-out garage at the
back near the alley. The fire damage is extensive, and the charred pattern on the structural
support beams, and the pattern indicates the structural integrity of the garage is compromised.
The structure does not satisfy the property maintenance code or the residential code as adopted
by the City, and it would not pass inspection as certified occupancy. The owner's stated grounds
for appeal is that the garage is able to be repaired at the time of this application. Note that the
hearing examiner continued the hearing for thirty days precisely to give the owner time to show
that the repair was financially feasible, and no evidence was provided. Reviewing the process,
the garage was discovered March 26, 2026. A courtesy notice was sent out on March 27, a formal
notice of violation followed on April 16, setting the hearing date for May 30. The examiner granted
a thirty day continuance, and then it was found that the structure dilapidated and ordered removal
within thirty days. The owner appealed on June 19. Staff recommends that the City Council deny
this appeal, uphold the examiner hearing order, declare the property dilapidated and a public
nuisance, and order the owner to demolish or remove the structure within thirty days or the City
will do so and bill the owner for the costs.
Ms. Thomas was present and agreed to demolish the garage within 30 days of this hearing.
Discussion covered the vehicle and other items stored in the garage. Ms. Thomas stated that
those items were the property of her neighbors and he has not agreed to move them at this time.
Since these items are on her property, it was determined by the Police Chief that she could contact
the District Court for information on how to make the owner of the equipment move from her
property, and other discussion involved how she can remove the equipment to another location,
if the owner does not move them. If the equipment is still in the garage should the City have to
demolish, the equipment could possibly become part of the abatement.
Mr. Kirkpatrick moved to deny the appeal and uphold the Hearing Examiner’s Order of Abatement
as presented, seconded by Vice Mayor Dorsey.
Voting Aye:
Voting Nay:
Motion:

Mr. Sherrick, Mr. East, Mr. Kirkpatrick, Vice Mayor Dorsey, Mayor Curd
None
Passed
9

12.

Discuss and take possible action on an appeal by Marlene Hambrick of the Hearing
Examiner’s Order of Abatement for demolition and removal of a dilapidated mobile home,
accessory structures and fence at 115 N Penn Avenue, legally described as Lot 10, Block
3, George B. Keeler 2nd Addition, Bartlesville, Washington County, Oklahoma (Code
Enforcement Case Number DS-0326-0489). Presented by Larry R. Curtis, Director of
Community Development.
Mr. Curtis began pointing out an important point for this report is that Miss Hamburg owns only
the mobile home. The land is owned by Margo Tyrone, who received all notices but did not appeal.
The order is already final as to the accessory structures and the fence, and this appeal is only
about the mobile home. He reported that this is in the same neighborhood context as the last item
discussed. The mobile home was manufactured in 1969, roughly fifty seven years old, and it
predates Federal HUD construction safety standards that took effect in 1976. County tax rolls
have listed it as for storage only and it has been vacant since 2016. An occupant, Alvin Long, has
lived there by arrangement with Miss Hambrick. His utility accounts have been shut off for nonpayment for over three times since 2022, PSO confirms that there has been no electric service
since 2016. There is no running water, although recently he has reactivated his account in regards
to water. The toilet functions only if water is poured into the tank by hand. No functioning kitchen,
no functioning bathroom, incomplete roofing. Officers found that the interior was so full of stuff
that some areas could not be walked through. A serious fire hazard made worse by the lack of
utilities and obstructed access. The accessory structures and the fence built off cast-off metal
siding are likewise substandard. The case was brought to the City through complaints in February,
with City abatement of trash and junk in March during which the dilapidated condition of the home
was documented. The courtesy notice was sent out April 1 and the Notice of violation sent April
16. The May 13 hearing was continued to May 27 when the examiner declared all structures and
dilapidated public nuisances to be removed within thirty days. The feasibility of repair given that
the home's pre HUD construction rehabilitation would require permits and state licensed contracts
of mechanical, electrical, and plumbing was small. EPA notices notes homes of this area could
have life expectancies as short as ten years. The appeal's stated reason that the occupant does
not want to move is not a defense for an abatement order. These conditions endanger the
occupant himself, which is precisely why the code exists, to protects the public. Staff recommends
Council deny the appeal, uphold hearing examiner's orders, that the owner demolish and remove
the structures, or the City will do so at the building owner’s cost.
Mr. Long provided information about his situation, the utilities and other related issues. He stated
that he was buying the property and questioned if that changed anything regarding the Order. He
was told that even if he bought the property, he would have to comply with the abatement hearing
officer’s Order. Mr. Curtis confirmed that the actual owner, Ms. Hamburg, was not present to
defend the appeal, therefore Mr. Long was advised that he had 30 days to remove his
possessions before demolition.
Mr. Kirkpatrick moved to deny the appeal and uphold the Hearing Examiner’s Order of Abatement
as presented, seconded by Vice Mayor Dorsey.
Voting Aye:
Voting Nay:
Motion:

13.

Mr. East, Mr. Kirkpatrick, Vice Mayor Dorsey, Mr. Sherrick, Mayor Curd
None
Passed

Discuss and take possible action on a donation of approximately 0.52 acres +/- of land
located north of 2320 SE Nowata Place, in Woodland Park 28th Addition, Bartlesville,
Washington County, Oklahoma, from DOCHART PROPERTIES, L.L.C. Presented by Larry
R. Curtis, Director of Community Development.
Mr. Curtis reported that DOCHART Properties LLC, managed by Ron Hart wishes to donate a
roughly half an acre of land to the City for the nominal consideration of ten dollars. The county
10

assessor carries the lot as a fair cash value of $31,000. It adjoins city owned land to the north,
and sits across the street from Civitan Park, or also known as the Dinosaur Park. There are no
structures on it, lies entirely within the one hundred year FEMA flood plain, is Zone C.2
neighborhood shopping, and has street access to Silver Lake Road via Southeast Nowata Place.
A six inch water line runs along the west line, as well as an eight inch sewer line. Along the east
side is the replat of Woodland Park 28th Addition. There is a 25 foot access and utility easement
along the front of the lot, and a 25 foot drainage and utility easement along the rear. If approved,
staff will work with the City Attorney to review the recorded deed. Given that floodplain location
next to the existing park and open space holdings, the City can put the donation to good use as
essentially no cost. Staff recommends that council accept the donation and authorize staff to work
with the city attorney to complete the record of deed. Mr. Bailey and the Mayor had a brief
discussion about meeting with Dr. Hart in the past concerning the property. Both are appreciative
of his donation to the City.
Vice Mayor Dorsey moved to receive the donation as presented, seconded by Mr. East.
Voting Aye:
Voting Nay:
Motion:
14.

Mr. Kirkpatrick, Vice Mayor Dorsey, Mr. Sherrick, Mr. East, Mayor Curd
None
Passed

Report on the second year activities of the RSS (Recovery Support Specialist) Outreach
Program, and discuss and take possible action to renew a Contract for Services with
GRAND Mental Health to continue the program for a third year. Presented by Police Chief
Andrew Ward.
Chief Ward reported that respectfully requests approval to continue the Bartlesville Police
Department's partnership with Grand Mental Health's outreach team by approving $123,891.20
from the City's opioid settlement funds. This funding will continue supporting two recovery support
specialists after the previous opioid grant funding expired on June 30, 2026. The outreach team
has become an essential resource for Bartlesville. They connect individuals experiencing
homelessness, mental illness, and substance abuse disorders with treatment, housing, recovery
services, medical care, and other community resources. Their work addresses problems before
they become emergencies, improving outcomes for those in need while reducing unnecessary
calls for law enforcement, EMS, emergency room and other first responders. The impact this team
has made is measurable. They have completed 2,253 successful outreach contacts since
January. They have served 189 individuals experiencing homelessness or behavioral health
challenges this year. Their outreach extends throughout the community, including parks, shelters,
hospitals, streets and other locations where people need assistance. Beyond simply making
contact, they help individuals take meaningful steps towards stability. Their services include
connecting people to behavioral health treatment, primary care crisis services and other housing
resources. Perhaps one of the most significant outcomes is what doesn't happen because of this
team's work. This represents fewer emergency calls, fewer arrests, fewer hospital visits and more
opportunities for people to receive the help they need before reaching a crisis point. This
partnership is not simply an investment in behavioral health. It is an investment in public safety.
By connecting people with these services before situations escalate, we reduce the burden on
our police officers and emergency responders while providing individuals with a path forward
toward recovery and long-term stability.
Mr. Bailey stated in regard to comments made earlier in the meeting (public comments) there is
a contract attached to Chief Ward’s report and was included in the Council placket that is very
specific about services. One of the other concerns seemed to be about grants responsibilities as
they applied in the State of Oklahoma which has nothing to do with what is presented. He
concluded that it needed to be clarified. Chief Ward added that the RSS people provide monthly
reports, and they do a great job.
11

Discussion continued covering how fortunate Bartlesville is to have this service and outreach;
how they and the C.I.R.T. team find people on Pathfinder and other areas and get them the
services they need before there is a crisis situation; crisis interventions are down; less arrests;
very few and in some months no camp cleanups; that many who work in this area have
experienced homelessness and know how to intervene. It was agreed that the RSS and C.I.R.T.
programs are successful and valued.
Vice Mayor Dorsey moved to approve the renewal of the contract for Services with GRAND Mental
Health to continue the program for a third year for the RSS Program as presented, seconded by
Mr. Kirkpatrick.
Voting Aye:
Voting Nay:
Motion:

Vice Mayor Dorsey, Mr. Sherrick, Mr. East, Mr. Kirkpatrick, Mayor Curd
None
Passed

Mr. Kirkpatrick inquired about whether there will be another year of funding in the same amount
available after this year. Mr. Bailey stated that this agreement will be the last of this particular
amount. Chief Ward agreed stating that currently there is barely enough to cover this year, but for
the next 13 years, funding will be lowered to $52,287 a year, so additional funding will need to be
discussed for future City budgets.
15.

Discuss and take possible action on an agreement with Readyly to implement a pilot
program using technology-assisted communication tools for routine citizen inquiries from
phone calls and for the City website. Presented by Matt McCollough, Director of IT.
Mr. McCollough reported that the agreement is for a technology-based voice attendant web
assistant pilot platform starting with a voice-first front desk that can answer resident questions
24/7 in a wide range of languages and can also route requests to the right department without
adding staff. The core idea is simple: reduce repetitive calls, improve resident access, especially
after hours, while operating within Bartlesville's existing systems. If approved, the pilot will deploy
a technology-based voice attendant. To answer routine calls, which will come through the city's
main telephone number, 918-338-4000, as well as a website chat assistant to address common
questions and guide residents to appropriate citizen City resources. These tools are intended to
provide immediate access to information and help citizens and website users quickly find answers
to frequently requested topics and be directed to the appropriate department without additional
staff involvement to handle a call. The voice attendant and website chat assistant would
significantly increase our service to citizens, as it is available twenty four hours a day seven days
a week, including evenings, weekends and holidays. This availability will help reduce unnecessary
transfers and hold times and ensure citizens receive timely guidance even outside normal office
hours. Importantly, the system will be designed to complement city staff rather than replace them.
Callers will always have the option to speak directly with city employee during normal business
hours if they prefer. Similarly, if the chat assistant cannot fully resolve an inquiry, it will direct the
user to the appropriate department or resources for additional assistance.
He continued that if the pilot meets expectations, there is a plan for a broader rollout across
channels during the months following, while continuing to track usage and citizen satisfaction
indicators. Mr. Bailey commented this does not replace staff, it is additional capability. Staff
attended a conference that specifically was for AI tools for municipalities, just to see what was
available to get a better handle on it. This system was demonstrated there and staff was incredibly
impressed with. It was very authentic, natural, no weird pauses, the conversation was very fluid
and conversational. It identifies itself so there is no mistake to callers. He added that as soon as
the caller asked to speak to a person, there was no waiting or question, the caller was transferred
to a person. The service provides assistance in 200 languages and can assist 24/7/65. Again, it
was reiterated that if a person is requested, the system will connect to a person. Mr. East inquired
if the system allows access to customer’s accounts. Mr. McCollough stated that it did not but
12

would direct the caller to the Utility Office for assistance. He added that this system does not
integrate with our utility billing software at all. All the data that will come into this system will
basically come off the website and any data provided.
Mr. East inquired about the length of the contract which is that it renews annually with
automatically with a five percent increase every year. Mr. Bailey this to be the standard in IT
contracts. Mayor Curd inquired that since this is a pilot test and decide to expand it, it may cost
more. Mr. Bailey responded that any change in the contract would come before the Council for
approval. Discussion covered that after the pilot test of the system, staff will have the number of
phone calls and website hits available, will evaluate any additional cost, and make a determination
at that time whether or not to keep the service.
Vice Mayor Dorsey moved to approve the agreement as presented, seconded by Mr. Kirkpatrick.
Voting Aye:
Voting Nay:
Motion:
16.

Mr. Sherrick, Mr. East, Mr. Kirkpatrick, Vice Mayor Dorsey, Mayor Curd
None
Passed

New Business.
There was no new business to address.

17.

City Manager and Staff Reports.
Mr. Bailey bragged on Mr. McCollough who was initially not “on-board” with an AI assistant. He
also bragged on City Beat, the City’s weekly newsletter. It has a great deal of information including
the City Council filing period for the City Council election which started today Monday, August 3
and runs through Wednesday, August 5, 2026.
He also reported on one of the larger projects coming up which will be replacing Fire Station #2
that will be built just north of Frontier Pool. He briefly reviewed street projects, additional
Pathfinder funding, restrooms for Hudson Lake, additional equipment for Eddie Mason Park,
drainage improvements for Jo Allyn Lowe Park, and then the Douglass Park playground structure.
He also reminded citizens of the sidewalk program. Applications for sidewalk repair assistance
can be found on the City’s website and the application period will close on August 31. Additionally,
applications to use the old Johnstone Keeler Building located in Centennial Park for a business
incubator are available on the website and the application period closes on August 31 also.

18.

City Council Comments and Inquiries.
Mayor Curd acknowledged the challenges presented at this meeting and stated his appreciation
for everyone's patience and their opinions, as well as his appreciation for the citizens that showed
up tonight to express their views. He stated his appreciation for each Councilmember and the
effort they put into the decisions made every day.

19.

There being no further business to address, Mayor Curd adjourned the meeting at 7:52
p.m.

James S. Curd, Jr.
Jason Muninger, CFO/City Clerk

13

Agenda Item 7.a.ii.

MINUTES OF SPECIAL MEETING
OF THE
BARTLESVILLE CITY COUNCIL
August 12, 2026
5:30 p.m.

City Hall, Council Chambers
401 S. Johnstone Avenue
Bartlesville, OK 74003

Mayor James S. Curd, Jr.
918-338-4282
MINUTES

(The Notice of Meeting and Agenda was posted August 10, 2026 at 2:30 p.m.)

City Council in attendance was Mayor James S. Curd, Jr., Vice Mayor Trevor Dorsey, and
Councilmembers Tim Sherrick, Larry East and Aaron Kirkpatrick.
City staff in attendance was Jess Kane, City Attorney; Laura Sanders, Acting City Manager, Jason
Muninger, CFO/City Clerk; Micah Siemers, Engineering Director; Kelli Williams, Chief Communications
Officer; Police Chief Andrew Ward; Deputy Police Chief Troy Newell; Police Captain Daniel Elkins; Fire
Chief H.C. Call; Deputy Fire Chief Barry Campbell; Robin Betts, H.R. Director; Larry Curtis, Community
Development and BRTA Director; Candice Pullins, 1st Deputy City Clerk; Alicia Shelton, Accounting
and Finance Supervisor; Whitney Mosley, Deputy Court Clerk; Julie Brewer, Finance/Payroll Specialist;
and Elaine Banes, Executive Assistant.

1.

The business meeting of the Bartlesville City Council was called to order by Mayor Curd
at 5:30 p.m.

2.

Roll call was held and a quorum was established.

3.

The invocation was provided by Vice Mayor Dorsey.

4.

Public Comments on Agenda Items.
Amanda Veley – Agenda Items 5, 6 and 7. Ms. Veley inquired as to how long each council member
knew what was taking place concerning Mike Bailey and his resignation; why is the Council not being
asked to appoint Ms. Sanders retroactively and ratify every action that has taken place since August 7
before voting; and will Council identify those actions and publicly explain the legal authority for making
the appointment retroactive. She concluded that her concerns are not directed at personalities or
accusations, but about transparency, accountability, and whether the City Charter is followed when
difficult or unexpected situations arise.

5.

Move to Executive Session under 25 O.S. Sec 307(B)(1) to discuss the hiring, appointment or
promotion of an Interim City Manager.
Vice Mayor Dorsey moved to enter into Executive Session as presented, seconded by Mr. Kirkpatrick.
Ayes:
Nays:
Motion:

Mr. Sherrick, Mr. East, Mr. Kirkpatrick, Vice Mayor Dorsey, Mayor Curd
None
Passed

Vice Mayor Dorsey moved to reconvene to Open Meeting at 5:58 p.m., seconded by Mr. East.
Ayes:

Mr. East, Mr. Kirkpatrick, Vice Mayor Dorsey, Mr. Sherrick, Mayor Curd

Nays:
Motion:
6.

None
Passed

Discuss and take possible action approving a Resolution of the City Council of the City of
Bartlesville, Oklahoma, appointing the Assistant City Manager, Laura Sanders, as Interim City
Manager during the vacancy in the Office of City Manager; authorizing the Interim City Manager
to exercise the powers and perform the duties of the City Manager on an interim basis;
authorizing the execution of documents and agreements on behalf of the City; and providing for
an effective date. Presented by Jess Kane, City Attorney.
Mr. Kane reported that the proposed resolution is a suggestion, and can be amended as discussed in
the Executive Session, and/or be rejected.
Vice Mayor Dorsey moved to approve the Resolution with an amendment to Section 1 stating the
appointment is effective immediately, adding Section 6 to provide Ms. Sanders an additional 12%
increase to her current base salary during her tenure as Interim City Manager, remove Section 7, and
renumber the Sections appropriately.
Mr. East stated that, as Mr. Kane pointed out, this was a boilerplate type contract and everything
included in it was in no way nefarious. As discussed in Executive Session, the Council suggested
altering it based Vice Mayor Dorsey’s motion. Mr. Kane added that the ratification of prior acts was
included by him to ensure that anything done in the interim period was handled appropriately. Upon
discussing this with Ms. Sanders, she assured the Council that she has not taken any actions that
require ratification since August 7, so it is not a problem to remove Item 7.
Mr. East seconded Vice Mayor Dorsey’s motion.
Ayes:
Nays:
Motion:

Vice Mayor Dorsey, Mr. Sherrick, Mr. East, Mr. Kirkpatrick, Mayor Curd
None
Passed

Ms. Sanders commented that it is a pleasure and an honor to be able to serve the City of

Bartlesville, adding that she has really enjoyed and grown into her Assistant City Manager role.
She confirmed she is happy to be able to serve in this interim basis. Mayor Curd stated that
the unanimous vote to approve her appointment affirms the fact that the Council appointed the
right person for the job, and that she is appreciated.

7.

Discuss the development of a plan to search for a new City Manager. Presented by Mayor Curd.
Mayor Curd reported that since this is relatively new territory, he has asked Ms. Sanders to provide the
process for the search for filling the City Manager position. She suggested including the possibility of
conducting an internal recruitment before pursuing an external search explaining that the City has
historically considered internal candidates for director-level positions when department morale, culture,
and internal qualifications support that approach. External search firms, including Oklahoma Municipal
Management Services and Strategic Government Resources, have also been used for executive-level
recruitment.
The Council discussed the importance of reviewing and updating the City Manager job description
before beginning the recruitment process. It was noted that the job description must remain consistent
with the City Charter and should accurately reflect the City Manager's responsibilities and authority. Ms.
Sanders stated that she would prepare an updated draft of the job description, and that the City’s
Human Resources staff would assist in the whole process as well.
In response to the Council’s questions regarding the anticipated screening of applications and the
interview process, Ms. Sanders explained that applications would first be reviewed to determine

whether candidates meet the established minimum qualifications, then the Council could review
qualified applications and determine which candidates should be interviewed. Council members could
be divided into groups for interviews in a manner consistent with applicable open meetings
requirements.
The Council also discussed whether a minimum number of qualified candidates should be established
before proceeding with the selection process. Several Council members indicated that having multiple
qualified candidates would provide an appropriate range for comparison, so if there were insufficient
qualified internal candidates, they could consider expanding the recruitment to external candidates. The
anticipated timeline was discussed with Ms. Sanders advising that an internal recruitment process
would generally be faster than an external search because an external process may require engaging a
search firm and maintaining a longer posting period. The Council also discussed the potential cost of an
external search, and Ms. Sanders confirmed the expense could be several thousand dollars. She also
stated, when questioned, that the postings could be made without using a search firm using various online publications.
Mr. Sherrick stated that he felt that the appointment should be not be completed by the current council
and deferred to the next council following the upcoming election. Mayor Curd stated that should the
right applicant/candidate be found prior to the election, that political considerations should not be a
factor. No final decision was made regarding the timing of the appointment.
Ms. Sanders confirmed the Council’s direction that she will prepare and distribute a draft of an updated
City Manager job description to the City Council within approximately two days. They will individually
review the draft job description and provide feedback and proposed revisions to Ms. Sanders who will
consider/review the Council's feedback and prepare a final version of the job description. The City
Council will review and consider final approval of the updated job description at the September 8, 2026
City Council meeting. Following approval of the job description, the City Council will provide direction
regarding the recruitment process, including whether to conduct an internal recruitment; expand the
recruitment externally if an appropriate number of qualified internal candidates is not identified; and/or
determine whether to utilize an external executive search firm. Ms. Sanders, along with the Human
Resources staff, will develop the proposed screening, interview, and candidate evaluation process for
Council consideration. Mr. Sherrick suggested that if during the job description review process, a
significant difference presents itself, a workshop could be held.
8.

Discuss and take possible action to extend by one-month, the current P66 Branded Aviation
Agreement expiring 8/14/26, to supply/support retail and contract fuel for the City of Bartlesville
owned Fixed-Base Operator (FBO). Presented by Mike Richardson, Director, Bartlesville
Municipal Airport.
Mr. Richardson reported that the existing agreement is expiring on August 14, 2026. The proposed
one-month agreement allows for additional time to work out all of the details required to adequately
prepare the final five-year renewal agreement. The final agreement will be brought before the City
Council at the September 8, 2026 meeting for approval.
Mr. Kirkpatrick moved to approve the Agreement as presented, seconded by Mr. East.
Ayes:
Nays:
Motion:

9.

Mr. Sherrick, Mr. East, Mr. Kirkpatrick, Vice Mayor Dorsey, Mayor Curd
None
Passed

City Manager and Staff Reports.
Interim City Manager Sanders reminded citizens that school starts tomorrow, so please be extra
cautious when driving through or near school zones. Police officers will conduct extra patrols during the

morning arrival and afternoon dismissals times to ensure compliance with traffic laws and to provide a
visible safety presence.
She also reminded voters the election to renew the ONG franchise is August 25, 2026. She
encouraged citizens to vote at this special election.
She continued reporting that the Incubation Program and the Sidewalk Program applications are open
until August 31. Information can be found on the City of Bartlesville website and in City Beat newsletter
that is issued weekly.
She concluded stating that the Bartlesville Area History Museum is holding a lunch and learn on August
20 from 12 to 1 p.m.
10.

City Council Comments and Inquiries.
Vice Mayor Dorsey thanked Ms. Sanders for stepping up in the current situation, as well as the Council
members for stepping up to assist with the open City Manager position. Mayor Curd agreed adding that
all of the City staff has stepped up and there is a great deal of trust in the team. Ms. Sanders gave a
“shout out” to the City’s fantastic leadership team and the great staff who continues to do the work
without missing a beat. Mayor Curd concurred stating that he met with the Director’s today and told
them how much he appreciated their efforts to provide citizens with needed services. Vice Mayor
Dorsey added that he wanted to thank Mike Bailey for 21 years of service to the City, that he did a great
job, and that he was thankful for the time he was here.

11.

There being no further business to address, Mayor Curd adjourned the meeting at 6:23 p.m.

James S. Curd, Jr., Mayor

Jason Muninger, CFO/City Clerk

Agenda Item 7.a.iii.

MINUTES OF THE SPECIAL MEETING
OF THE
BARTLESVILLE CITY COUNCIL
Friday, August 28, 2026
12:00 p.m.

City Hall, Council Chambers
401 S. Johnstone Avenue
Bartlesville, OK 74003

James S. Curd, Jr., Mayor
918-338-4282

MINUTES
(The Notice of Meeting and Agenda was posted August 26, 2026 at 10:30 a.m.)

City Council in attendance was Mayor James S. Curd, Jr., Vice Mayor Trevor Dorsey, and
Councilmembers Tim Sherrick, Larry East and Aaron Kirkpatrick.
City staff in attendance was Jess Kane, City Attorney; Laura Sanders, Interim City
Manager, Jason Muninger, CFO/City Clerk; Micah Siemers, Engineering Director; Terry
Lauritsen, Water Utilities Director; Kelli Williams, Chief Communications Officer; Larry
Curtis, Community Development Director; Keith Henry, Public Works Director; Police
Chief Andrew Ward; Deputy Police Chief Troy Newell; Police Captain Daniel Elkins; Fire
Chief H.C. Call; Deputy Fire Chief Barry Campbell; Robin Betts, H.R. Director; Dee
Roadman, Director of Municipal Golf Course; Mike Richardson, Director of Municipal
Airport; Candice Pullins, 1st Deputy City Clerk; Alicia Shelton, Accounting and Finance
Supervisor; Whitney Mosley, Deputy Court Clerk; Julie Brewer, Finance/Payroll
Specialist; and Elaine Banes, Executive Assistant.
1.

Call to order the business meeting of the Bartlesville City Council by Mayor Curd.

2.

Roll Call was conducted and a quorum established.

3.

The invocation was provided by Councilmember Kirkpatrick.

4.

Public Comments on Agenda Items.
Amanda Veley – Agenda Items 5 and 6 – Ms. Veley inquired about changes to the job
description, the Interim City Manager’s role in drafting it, and why the search was limited
to internal candidates.
Josh Lock – Agenda Items 5 and 6 – Mr. Lock began by making comments that were not
allowed per the City Council public comment policy. Mayor Curd interrupted Mr. Lock to
remind him that he is to address agenda items 5 and 6, and that his comments were not
related to those items. Mr. Lock persisted with comments regarding the previous City
Manager’s contract and severance clause, and Mayor Curd ended Mr. Lock’s comments
with the gavel since he would not comply with the Council’s public comment policy.
Joel Rabin – Agenda Items 5 and 6 – Mr. Rabin began his comments that were not
allowed per the City Council public comment policy. Mayor Curd reminded him of such
and to keep his comments relating to Agenda Items 5 and 6. Mr. Rabin stated that he
would comply and provided comments that basically urged the Council to postpone the
1

selection of a new City Manager until after the new council is seated to avoid a potential
hire and fire scenario.
Eddie Collins – Agenda Items 5 and 6 – Mr. Collins stated that he felt it is inappropriate
for a potential candidate such as Interim City Manager Laura Sanders to write the job
description and questioned why Human Resources did not lead the process.
5.

Review, discuss and take possible action on the City Manager Job description.
Presented by Laura Sanders, Interim City Manager.
Interim City Manager Sanders presented a draft job description based on Oklahoma
standards, comparable cities, and the City Charter, adding that the description was
developed with input from the City’s Human Resource Director. She added that Council
members had submitted individual feedback via email each responding to her individually.
She felt that calling the special meeting where the Council could discuss the proposed
description and discuss the individual requests was the best way to finalize said job
description instead of trying to coordinate all of the emails. She provided her proposed
description, as well as the input from Mr. Sherrick and Mr. East.
Councilman Sherrick recommended adding preferential qualifications to attract top
candidates, including a master’s degree (MPA or MBA) and ICMA (International
City/County Management Association) credential. He noted that requiring ICMA
certification could limit internal candidates and should be listed as preferred. After a brief
discussion, it was agreed to add preferred qualifications for a master’s degree and ICMA
certification. The Council also agreed to require that the candidate subscribe to the ICMA
Code of Ethics.
Mr. Sherrick moved to approve an amended City Manager job description to add under
the section, “Preferred Qualifications”, ICMA Credentialed Manager (ICMA-CM) and
Masters of Public Administration (MPA), MBA, or a related graduate degree, seconded
by Mr. East.
Ayes:
Nays:
Motion:

6.

Mr. Sherrick, Mr. East, Mr. Kirkpatrick, Vice Mayor Dorsey, Mayor Curd
None
Passed

Discuss and take possible action on the internal posting for the position of City
Manager. Presented by Mayor Curd.
Mayor Curd reported that informal conversations with some of the City staff found that
there are four to five employees who are interested in applying for the City Manager
position. At the August 12 meeting, seeking and interviewing internal candidates was
discussed and he felt the majority had agreed. The Council debated posting the position
internally first versus a universal search (internal and external) from the outset. One
viewpoint, supported by Councilman Kirkpatrick, favored the typical process of posting
internally for two weeks first to prioritize institutional knowledge and cultural fit, then if no
suitable candidate is found, the City could initiate an external search possibly with a
search firm. He confirmed with Ms. Sanders that this approach had been successful for
the last three city managers. An opposing viewpoint, from Councilmen Sherrick and East,
supported a universal posting for at least 30 days to ensure consideration of all candidates
for a CEO-level role, with qualified internal candidates competing alongside external
applicants. Different scenarios and timetables were discussed. Mayor Curd commented
that there are two divisions of thought and suggested motions regarding them.
2

Mr. Kirkpatrick moved to direct staff to post the City Manager position internally for a
period of two-weeks, and if no suitable internal candidate is hired, the Council will reevaluate and initiate a broader external search that may or may utilize a search firm,
seconded by Vice Mayor Dorsey.
Mr. Sherrick moved to direct staff to post the City Manager position universally (internally
and externally) for a period of 30 days.
Mr. East moved to direct staff to post the City Manager position universally (internally and
externally) for a period of three weeks, seconded by Mr. Sherrick. A vote was taken on
Mr. East’s motion as his was the last motion on the floor.
Ayes:
Nays:
Motion:

Mr. East, Mr. Sherrick
Mr. Kirkpatrick, Vice Mayor Dorsey, Mayor Curd
Failed

Mr. Sherrick’s motion was then considered as his was the second motion on the floor, but
failed due to a lack of a second.
Voting then followed on the first motion which was made by Mr. Kirkpatrick which was to
direct staff to post the City Manager position internally for a period of two-weeks, and if
no suitable internal candidate is hired, the Council will re-evaluate and initiate a broader
external search that may or may utilize a search firm, seconded by Vice Mayor Dorsey.
Ayes:
Nays:
Motion:
7.

Mr. Kirkpatrick, Vice Mayor Dorsey, Mr. East, Mayor Curd
Mr. Sherrick
Passed

Interim City Manager and Staff Reports.
There were no reports.

8.

City Council Comments and Inquiries.
There were no comments or inquiries.

9.

There being no other business to address, Mayor Curd adjourned the business
meeting at 12:40 p.m.

James S. Curd, Jr., Mayor

Jason Muninger, CFO/City Clerk

3

Agenda Item 7.b.i.
Date: September 7, 2026
Prepared by: Kiley Roberson
Library

I.

SUBJECT, ATTACHMENTS, AND BACKGROUND
City Council consideration for the reappointment of Mark Cough to the Bartlesville Library Trust
Authority.

II.

STAFF COMMENTS AND ANALYSIS
I would like to recommend the reappointment of Mr. Cough to the museum board. His
investment expertise is a valuable asset to the Trust Authority Board.

IV.

RECOMMENDED ACTION
Councilman East and I recommend the reappointment of Mark Cough to the Bartlesville Library
Trust Authority board.

Agenda Item 7.b.ii.
___
August 31, 2026
Prepared by Greg Collins
Community Development Department

I.

SUBJECT, ATTACHMENTS, AND BACKGROUND
Reappointment of Mr. Amos Radlinger to an additional three-year term on the City Board of
Adjustment.
Attachments: None

II.

STAFF COMMENTS AND ANALYSIS
Amos Radlinger was originally appointed in September of 2023. Mr. Radlinger has been a
committed and diligent member of the Board of Adjustment and has indicated his interest in
continuing to serve.

III.

RECOMMENDED ACTION
Approve the reappointment of Mr. Amos Radlinger to the City Board of Adjustment for a second
full three-year term, expiring at the end of September 2029.

Agenda Item 7.b.ii.
___
August 31, 2026
Prepared by Greg Collins
Community Development Department

I.

SUBJECT, ATTACHMENTS, AND BACKGROUND
Reappointment of Mr. Jonathan McCormick to an additional three-year term on the City Board
of Adjustment.
Attachments: None

II.

STAFF COMMENTS AND ANALYSIS
Jonathan McCormick was originally appointed in September of 2023. Mr. McCormick has been
a committed and diligent member of the Board of Adjustment and has indicated his interest in
continuing to serve.

III.

RECOMMENDED ACTION
Approve the reappointment of Mr. Jonathan McCormick to the City Board of Adjustment for a
second full three-year term, expiring at the end of September 2029.

7.b.iii.

Agenda Item 7.b.iv.
___
August 31, 2026
Prepared by Greg Collins
Community Development Department

I.

SUBJECT, ATTACHMENTS, AND BACKGROUND
Reappointment of Ms. Jennifer Galvin to an additional three-year term on the City Park Board.
Attachments: None

II.

STAFF COMMENTS AND ANALYSIS
Jennfier Galvin was originally appointed in August of 2023. Ms. Galvin has been a committed
and diligent member of the Park Board and has communicated her interest in continuing to serve.

III.

RECOMMENDED ACTION
Approve the reappointment of Ms. Jennifer Galvin to the City Park Board for a second full threeyear term, expiring at the end of August 2029.

Agenda Item ___
7.c.i.
August 28, 2026
Prepared by Alicia Shelton
Accounting and Finance

I.

SUBJECT, ATTACHMENTS, AND BACKGROUND
A resolution amending the budget of the City of Bartlesville for fiscal year 2025-26
appropriating unbudgeted revenue for the Health Insurance Fund.
Attachments:
A resolution amending the Budget for the City of Bartlesville for fiscal year 20252026.

II.

STAFF COMMENTS AND ANALYSIS
Appropriating unbudgeted revenue for the Health Insurance Fund.

III.

BUDGET IMPACT
Budgetary impact nets zero, $1,185,000 increase in revenue and $1,185,000 increase in
expenditure.

IV.

RECOMMENDED ACTION
Staff Recommends approval of resolution to appropriate funds.

RESOLUTION ___________
A RESOLUTION AMENDING THE BUDGET OF THE CITY OF
BARTLESVILLE,
OKLAHOMA
FOR
FISCAL
YEAR
2025–2026,
APPROPRIATING UNBUDGETED REVENUE FOR THE HEALTH INSURANCE
FUND.
WHEREAS, THE City of Bartlesville has unbudgeted revenue in the excess of
$1,185,000; and
WHEREAS, the City of Bartlesville needs to appropriate $1,185,000 of these revenues
prior to their expenditure;
NOW, THERFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF BARTLESVILLE, OKLAHOMA that:
The General Services Dept (170) of the Health Insurance Fund (661) shall be
increased as follows:
Group Insurance (51140)

$ 1,185,000

APPROVED BY THE CITY COUNCIL AND SIGNED BY THE MAYOR OF THE
CITY OF BARTLESVILLE THIS 8TH DAY OF SEPTEMBER, 2026.

Mayor

Attest:

City Clerk

Agenda Item 7.c.ii.
___
August 31, 2026
Prepared by Alicia Shelton
Accounting and Finance

I.

SUBJECT, ATTACHMENTS, AND BACKGROUND
A resolution amending the budget of the City of Bartlesville for fiscal year 2026-27
appropriating donation funds for the Boots Hollow Golf Course Fund.
Attachments:
A resolution amending the Budget for the City of Bartlesville for fiscal year 20262027. Appropriating Donation Revenue for the Boots Hollow Golf Course Fund.

II.

STAFF COMMENTS AND ANALYSIS
The City of Bartlesville received donations for the Boots Hollow Golf Course Fund
from ConocoPhillips and United Way to help with the July 4th storm cleanup. These
funds must be appropriated prior to their expense.

III.

BUDGET IMPACT
Budgetary impact nets zero, $20,000 increase in revenue and $20,000 increase in
expenditure.

IV.

RECOMMENDED ACTION
Staff Recommends approval of resolution to appropriate funds.

RESOLUTION ___________
A RESOLUTION AMENDING THE BUDGET OF THE CITY OF
BARTLESVILLE,
OKLAHOMA
FOR
FISCAL
YEAR
2026–2027,
APPROPRIATING UNBUDGETED REVENUE FOR THE BOOTS HOLLOW
GOLF COURSE FUND.
WHEREAS, THE City of Bartlesville has received donation funds in the amount of
$20,000; and
WHEREAS, the City of Bartlesville needs to appropriate $20,000 of these revenues prior
to their expenditure;
NOW, THERFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF BARTLESVILLE, OKLAHOMA that:
The Pro Shop (446) of the Boots Hollow Golf Course Fund (513) shall be
increased as follows:
Other Services (52510)

$

20,000

APPROVED BY THE CITY COUNCIL AND SIGNED BY THE MAYOR OF THE
CITY OF BARTLESVILLE THIS 8th DAY OF SEPTEMBER, 2026.

Mayor

Attest:

City Clerk

Agenda Item ___
7.c.iii.
August 31, 2025
Prepared by Micah Siemers
Engineering

I.

SUBJECT, ATTACHMENTS, AND BACKGROUND
Consideration and possible action to approve a resolution to accept FAA grant AIG 3-40-0007020-2026 and AIP 3-40-0007-21-2026, for “Construct 3 75’x75’ Box Hangars” in the amount of
$849,286.00 and $526,632.00, respectively, and authorize the Mayor to execute the grant
documents upon receipt from FAA.
Attachments:
Grant Resolution
FAA Grant Applications
FAA Sponsor Certifications

II.

STAFF COMMENTS AND ANALYSIS
The next phase in airport improvements involves construction of three (3) new 75’x75’ box
hangars. The project will include all materials, labor, and expense necessary to construct three
(3) box hangars, associated concrete aprons, site work, and utilities. The new hangars will be
constructed on the east side of the recently completed north/south taxilane extension. The total
project cost, including engineering, grant administration, materials testing, construction
administration and construction contract, is $2,501,670.00. The Oklahoma Department of
Aeronautics & Aerospace (ODAA) will pay for 40% of the cost totaling $1,00,668.00, and the
FAA will fund 55% of the project with $849,286.00 in AIG funds and $526,632.00 in AIP funds.
The City will have a 5% share in the total project of $125,084.00. The plans and specifications
are complete and bids were opened on August 26, 2026. The City’s airport consultant, Parkhill,
will prepare a grant application to the FAA for both the AIG and NPE grants. Part of the
requirement to apply for the FAA funds is to approve a resolution accepting the grant offer from
the FAA and authorizing the Mayor to execute the grant agreement upon receipt from FAA.
The Grant Resolution is included with this staff report. Also included with this staff report are
the FAA Grant Applications and FAA Sponsor Certifications. It should be noted that the
applications and sponsor certifications do not requite Council action for the Mayor’s signature,
however they are included with the resolution and this staff report because they do still require
the Mayor’s signature.

III.

BUDGET IMPACT
The grant agreement will require that the City pay for 10% of the portion of the project associated
with each FAA grant, whether NPE funds or AIG funds. The City will also be responsible for
our share of the ODAA grant that is being handled in tandem with the FAA grants. The project
payment schedule will be arranged as such that the City ultimately is only responsible for 5% of

the cost. Sufficient budget is available, and has been planned for, in the Airport Fund to cover
the City’s share of each grant component.
IV.

RECOMMENDED ACTION
Staff recommends executing the resolution accepting the FAA AIG and AIP grant offers and
authorizing the Mayor to execute the grant agreements, upon receipt from FAA.

RESOLUTION NO. ________
A RESOLUTION ACCEPTING TWO GRANT OFFERS FROM THE FEDERAL
AVIATION ADMINISTRATION FOR AIRPORT IMROVEMENT PROJECT (AIG 3-400007-020-2026 AND AIP 3-40-0007-021-2026) AT BARTLESVILLE MUNICIPAL AIRPORT
FOR “CONSTRUCT 3 75’ X 75’ BOX HANGARS” AND AUTHORIZE THE MAYOR TO
EXECUTE THE GRANT AGREEMENT AND ALL NECESSARY DOCUMENTS, UPON
RECEIPT FROM FAA.
______________________________________________________________________________
WHEREAS, the City of Bartlesville has submitted a Project Application at the Bartlesville
Municipal Airport for a project to construct 3 75’x75’ Box Hangars, as approved by the Federal
Aviation Administration (FAA); and
WHEREAS, the FAA has approved a project with funding made possible by the Airport
Infrastructure Grant (AIG) and Airport Improvement Program (AIP) require formal acceptance
thereof by resolution;
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE
CITY OF BARTLESVILLE, OKLAHOMA:
1. The Grant Offer for Airport Infrastructure Grant (AIG 3-40-0007-020-2026) for Construct
3 75’x75’ Box Hangars and the Grant Agreement therefore all are hereby expressly approved and
accepted by the City of Bartlesville, upon receipt from FAA.
2. The Grant Offer for Airport Improvement Program (AIP 3-40-0007-021-2026) for
Construct 3 75’x75’ Box Hangars and the Grant Agreement therefore all are hereby expressly
approved and accepted by the City of Bartlesville, upon receipt from FAA.
3. That the Mayor is hereby authorized and directed to execute the Grant Agreement for the
Project and all paperwork associated therewith on behalf of the City Council of the City of
Bartlesville, upon receipt from FAA.
PASSED BY THE CITY COUNCIL AND APPROVED BY THE MAYOR OF THE CITY OF
BARTLESVILLE, OKLAHOMA, THIS 1ST DAY OF APRIL, 2024.
_________________________________________
Mayor James S. Curd, Jr.
ATTEST:
__________________________________
Jason Muninger, City Clerk
Approved as to form and legality this 8th day of September, 2026
_________________________________________
City Attorney

OMB CONTROL NUMBER: 2120-0569
OMB EXPIRATION DATE: 12/31/2026

Application for Federal Assistance SF-424
*1. Type of Submission:

*2. Type of Application

Preapplication

New

Application

Continuation

Changed/Corrected Application

Revision

*3. Date Received:

* If Revision, select appropriate letter(s):

*Other (Specify)

4. Applicant Identifier:
AIG 3-40-0007-020-2026

5a. Federal Entity Identifier:

*5b. Federal Award Identifier:
AIG 3-40-0007-020-2026

State Use Only:
6. Date Received by State:

7. State Application Identifier:

8. APPLICANT INFORMATION:
*a. Legal Name: City of Bartlesville
*b. Employer/Taxpayer Identification Number (EIN/TIN):

*c. UEI:

73-6005079

CKY9XKKMR6V8

d. Address:
*Street 1:

401 South Johnstone Avenue

Street 2:

None_________

*City:

Bartlesville

County:

Washington

*State:

OK

Province:
*Country:

United States of America

*Zip / Postal Code

74003

e. Organizational Unit:
Department Name:

Division Name:

f. Name and contact information of person to be contacted on matters involving this application:
Prefix:

Mr.

*First Name:

Micah

Middle Name:
*Last Name:

Siemers

Suffix:
Title:

Director of Engineering

Organizational Affiliation:
City of Bartlesville
*Telephone Number: 918-338-4256
*Email:

[email protected]

Fax Number: 918-338-4259

Application for Federal Assistance SF-424
*9. Type of Applicant 1: Select Applicant Type:
C. City Government
Type of Applicant 2: Select Applicant Type:

Type of Applicant 3: Select Applicant Type:

*Other (Specify)

*10. Name of Federal Agency:
DOT, Federal Aviation Administration, ASW-630
11. Assistance Listing Number:
20.117 Airport Infrastructure Grant (AIG)
12. Funding Opportunity Number:

Title:

13. Competition Identification Number:

Title:

14. Areas Affected by Project (Cities, Counties, States, etc.):
City of Bartlesville, Washington County, Oklahoma

*15. Descriptive Title of Applicant’s Project:
Construct 3 75' x 75' Box Hangars
Bartlesville Municipal Airport

Attach supporting documents as specified in agency instructions.

Application for Federal Assistance SF-424
16. Congressional Districts Of:
*a. Applicant: 1

*b. Program/Project: 1

Attach an additional list of Program/Project Congressional Districts if needed.

17. Proposed Project:
*a. Start Date: 10/01/2026

*b. End Date: 12/01/27

18. Estimated Funding ($):
*a. Federal

849,286.00

*b. Applicant

44,700.00

*c. State

6,185.74

*d. Local

554,350.00

*e. Other

Companion Project AIP-021 (FAA + Sponsor)

*f. Program Income

1,454,521.74

*g. TOTAL

*19. Is Application Subject to Review By State Under Executive Order 12372 Process?
a. This application was made available to the State under the Executive Order 12372 Process for review on

.

b. Program is subject to E.O. 12372 but has not been selected by the State for review.
c. Program is not covered by E. O. 12372
*20. Is the Applicant Delinquent On Any Federal Debt? (If “Yes”, provide explanation.)
Yes

No

21. *By signing this application, I certify (1) to the statements contained in the list of certifications** and (2) that the statements
herein are true, complete and accurate to the best of my knowledge. I also provide the required assurances** and agree to comply
with any resulting terms if I accept an award. I am aware that any false, fictitious, or fraudulent statements or claims may subject
me to criminal, civil, or administrative penalties. (U. S. Code, Title 218, Section 1001)
** I AGREE
** The list of certifications and assurances, or an internet site where you may obtain this list, is contained in the announcement or
agency specific instructions.
Authorized Representative:
Prefix:

Mr.

*First Name: Jim

Middle Name:
*Last Name:

Curd, Jr

Suffix:
*Title: Mayor
*Telephone Number: 918-338-4256

Fax Number: 918-338-4259

* Email: [email protected]
*Signature of Authorized Representative:

*Date Signed:

U.S. Department of Transportation
Federal Aviation Administration

OMB CONTROL NUMBER: 2120-0569
OMB EXPIRATION DATE: 12/31/2026

Application for Federal Assistance (Development and Equipment Projects)
PART II – PROJECT APPROVAL INFORMATION
PART II – SECTION A
The term “Sponsor” refers to the applicant name provided in box 8 of the associated SF-424 form.
Item 1.
Does Sponsor maintain an active registration in the System for Award
Management (www.SAM.gov)?

☒ Yes

☐ No

Item 2.
Can Sponsor commence the work identified in the application in the fiscal year the
grant is made or within six months after the grant is made, whichever is later?

☒ Yes

☐ No

☐ N/A

Item 3.
Are there any foreseeable events that would delay completion of the project? If
yes, provide attachment to this form that lists the events.

☐ Yes

☒ No

☐ N/A

☐ Yes

☒ No

☐ N/A

☐ Yes

☒ No

☐ N/A

Item 4.
Will the project(s) covered by this request have impacts or effects on the
environment that require mitigating measures? If yes, attach a summary listing of
mitigating measures to this application and identify the name and date of the
environmental document(s).
Item 5.
Is the project covered by this request included in an approved Passenger Facility
Charge (PFC) application or other Federal assistance program? If yes, please
identify other funding sources by checking all applicable boxes.
☐ The project is included in an approved PFC application
If included in an approved PFC application,
does the application only address AIP matching share?

☐ Yes

☐ No

☐ The project is another Federal Assistance program. It is CFDA number is below.

Item 6.
Will the requested Federal assistance include Sponsor indirect costs as described
in 2 CFR Appendix VII to Part 200, States and Local Government and Indian Tribe
Indirect Cost Proposals?

☐ Yes

☒ No

☐ N/A

If the request for Federal assistance includes a claim for allowable indirect costs, select the applicable indirect cost rate
the Sponsor proposes to apply:
☐ De Minimis rate of 10% as permitted by 2 CFR § 200.414.
☐ Negotiated Rate equal to
on

% as approved by
(Date) (2 CFR part 200, appendix VII).

(the Cognizant Agency)

Note: Refer to the instructions for limitations of application associated with claiming Sponsor indirect costs.
FAA Form 5100-100 SUPERSEDES PREVIOUS EDITION

Page 1 of 7

OMB CONTROL NUMBER: 2120-0569
OMB EXPIRATION DATE: 12/31/2026

PART II – SECTION B
Certification Regarding Lobbying
The declarations made on this page are under the signature of the authorized representative as identified in box 21
of form SF-424, to which this form is attached. The term “Sponsor” refers to the applicant name provided in box 8
of the associated SF-424 form.
The Authorized Representative certifies, to the best of his or her knowledge and belief, that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the Sponsor, to any
person for influencing or attempting to influence an officer or employee of an agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with
the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the
entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or
modification of any Federal contract, grant, loan, or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an
officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal
contract, grant, loan, or cooperative agreement, the Authorized Representative shall complete and submit
Standard Form-LLL, ‘‘Disclosure Form to Report Lobbying,’’ in accordance with its instructions.
(3) The Authorized Representative shall require that the language of this certification be included in the
award documents for all sub-awards at all tiers (including subcontracts, subgrants, and contracts under
grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction
was made or entered into. Submission of this certification is a prerequisite for making or entering into this
transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification
shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

FAA Form 5100-100 SUPERSEDES PREVIOUS EDITION

Page 2 of 7

OMB CONTROL NUMBER: 2120-0569
OMB EXPIRATION DATE: 12/31/2026

PART II – SECTION C
The Sponsor hereby represents and certifies as follows:
1. Compatible Land Use – The Sponsor has taken the following actions to assure compatible usage of land
adjacent to or in the vicinity of the airport:

2. Defaults – The Sponsor is not in default on any obligation to the United States or any agency of the United
States Government relative to the development, operation, or maintenance of any airport, except as stated herewith:

3. Possible Disabilities – There are no facts or circumstances (including the existence of effective or proposed
leases, use agreements or other legal instruments affecting use of the Airport or the existence of pending litigation or
other legal proceedings) which in reasonable probability might make it impossible for the Sponsor to carry out and
complete the Project or carry out the provisions of the Grant Assurances, either by limiting its legal or financial ability
or otherwise, except as follows:

4. Consistency with Local Plans – The project is reasonably consistent with plans existing at the time of
submission of this application) of public agencies that are authorized by the State in which the project is located to
plan for the development of the area surrounding the airport.

5. Consideration of Local Interest – It has given fair consideration to the interest of communities in or near where
the project may be located.

6. Consultation with Users – In making a decision to undertake an airport development project under Title 49,
United States Code, it has consulted with airport users that will potentially be affected by the project (§ 47105(a)(2)).

7. Public Hearings – In projects involving the location of an airport, an airport runway or a major runway extension,
it has afforded the opportunity for public hearings for the purpose of considering the economic, social, and
environmental effects of the airport or runway location and its consistency with goals and objectives of such
planning as has been carried out by the community and it shall, when requested by the Secretary, submit a copy of
the transcript of such hearings to the Secretary. Further, for such projects, it has on its management board either
voting representation from the communities where the project is located or has advised the communities that they
have the right to petition the Secretary concerning a proposed project.

8. Air and Water Quality Standards – In projects involving airport location, a major runway extension, or runway
location it will provide for the Governor of the state in which the project is located to certify in writing to the Secretary
that the project will be located, designed, constructed, and operated so as to comply with applicable and air and
water quality standards. In any case where such standards have not been approved and where applicable air and
water quality standards have been promulgated by the Administrator of the Environmental Protection Agency,
certification shall be obtained from such Administrator. Notice of certification or refusal to certify shall be provided
within sixty days after the project application has been received by the Secretary.

FAA Form 5100-100 SUPERSEDES PREVIOUS EDITION

Page 3 of 7

OMB CONTROL NUMBER: 2120-0569
OMB EXPIRATION DATE: 12/31/2026

PART II – SECTION C (Continued)
9. Exclusive Rights – There is no grant of an exclusive right for the conduct of any aeronautical activity at any
airport owned or controlled by the Sponsor except as follows:

10. Land – (a) The sponsor holds the following property interest in the following areas of land, which are to be
developed or used as part of or in connection with the Airport subject to the following exceptions, encumbrances,
and adverse interests, all of which areas are identified on the aforementioned property map designated as Exhibit
“A”. [1]
As described on the current Property Map Exhibit A on file with FAA

The Sponsor further certifies that the above is based on a title examination by a qualified attorney or title company
and that such attorney or title company has determined that the Sponsor holds the above property interests.
(b) The Sponsor will acquire within a reasonable time, but in any event prior to the start of any construction work under
the Project, the following property interest in the following areas of land on which such construction work is to be
performed, all of which areas are identified on the aforementioned property map designated as Exhibit “A”. [1]

(c) The Sponsor will acquire within a reasonable time, and if feasible prior to the completion of all construction work
under the Project, the following property interest in the following areas of land which are to be developed or
used as part of or in connection with the Airport as it will be upon completion of the Project, all of which areas are
identified on the aforementioned property map designated as Exhibit “A”. [1]

1

State the character of property interest in each area and list and identify for each all exceptions, encumbrances, and adverse
interests of every kind and nature, including liens, easements, leases, etc. The separate areas of land need only be identified here
by the area numbers shown on the property map.

FAA Form 5100-100 SUPERSEDES PREVIOUS EDITION

Page 4 of 7

OMB CONTROL NUMBER: 2120-0569
OMB EXPIRATION DATE: 12/31/2026

PART III – BUDGET INFORMATION – CONSTRUCTION

SECTION A - GENERAL
1. Federal Domestic Assistance Catalog Number:

20.106

2. Functional or Other Breakout:

Airport Improvement Program

SECTION B – CALCULATION OF FEDERAL GRANT

Cost Classification

Latest
Approved
Amount
(Use only
for
revisions)

Adjustment + or
(-) Amount (Use
only for
revisions

Total
Amount
Required

1. Administration expense
2. Preliminary expense
3. Land, structures, right-of-way
4. Architectural engineering basic fees
5. Other Architectural engineering fees
6. Geotechnical Investigation and Report
7. Land development
8. Relocation Expenses
9. Relocation payments to Individuals and Businesses
10. Demolition and removal
11. Construction and project improvement
(Bid Items #1, 23, 24, 36, 37, 40, 41, & 42)

1,454,521.74

12. Equipment
13. Miscellaneous
14. Subtotal (Lines 1 through 13)

1,454,521.74

15. Estimated Income (if applicable)
16. Net Project Amount (Line 14 minus 15)

1,454,521.74

17. Less: Companion Project AIP-021 + State

560,535.74

18. Subtotal (Lines 16 through 17)

893,986.00

19. Federal Share requested of Line 18 (61.17250446%
Project)

849,286.00

20. Grantee share

$44,700.00

21. Other: See Enclosed Breakdown in Section E

560,535.74

22. TOTAL PROJECT (Lines 19, 20, & 21)

FAA Form 5100-100 SUPERSEDES PREVIOUS EDITION

$1,454,521.74

Page 5 of 7

BVO-CONSTRUCT 3 75'X75' BOX HANGARS
BARTLESVILLE, OKLAHOMA
2:00PM, WEDNESDAY, AUGUST 26, 2026
AIG 3-40-0007-020-2026, AIP 3-40-0007-021-2026, ODAA BVO-27-FS

PARKHILL
(Engineer's Estimate)

KOEHN CONSTRUCTION SERVICES

WL MCNATT & CO

GORMAN CONSTRUCTION

KSL DIRTWORKS LLC

ASCEND COMMERCIAL BUILDERS

JIM COOLEY CONSTRUCTION, LLC

LAMBERT CONSTRUCTION

BASE BID
Item No.
Description
1
Mobilization
2
Low Profile Aviation Barricades
Temporary Air and Water Pollution, Soil Erosion, and Siltation
3
Control
4
Remove, Stockpile, and Replace Topsoil (6-Inches Thick)
5
Off-Site Borrow
6
8" SDR-26 PVC Sewer Pipe
7
Sewerline Bore Including Casing and PVC Pipe
8
4' Diameter Drop Manhole
9
4' Diameter Concrete Manhole (6'-8' Depth)
10
4" Sanitary Sewer Service
11
Install Oil/Water Separator System
12
6" x 6" x 6" Tapping Valve, Sleeve, and Box
13
6" C-900 PVC Waterline
14
Bore 6" CERTA-LOK RJ Coupled DR-18 C-900 PVC
15
6" Fire Hydrant Assembly
16
Waterline Service
17
6" Gate Valve and Box
18
6" 90° Fitting
19
2" Flush Hydrant
20
Triaxial Geogrid
21
6" Crushed Aggregate Base Course
22
6" Portland Cement Concrete Surface Course
23
Construct Hangar Foundation
24
Construct 75' x 75' Box Hangar
25
Install 8" Riprap
26
Solid Slab Sodding and Watering Until Established

Quantity
1
1

Unit
LS
LS

Unit Price
$190,000.00
$6,000.00

Amount
$190,000.00
$6,000.00

Unit Price
$130,315.96
$561.39

Amount
$130,315.96
$561.39

Unit Price
$90,600.00
$6,900.00

Amount
$90,600.00
$6,900.00

Unit Price
$11,400.00
$7,125.00

Amount
$11,400.00
$7,125.00

Unit Price
$54,826.16
$6,875.25

Amount
$54,826.16
$6,875.25

Unit Price
$150,640.00
$5,600.00

Amount
$150,640.00
$5,600.00

Unit Price
$80,000.00
$10,000.00

Amount
$80,000.00
$10,000.00

1
505
1,427
300
54
1
2
2
2
1
670
56
2
2
1
2
2
675
675
655
2
2
3
1,150

LS
CY
CY
LF
LF
EA
EA
EA
EA
EA
LF
LF
EA
EA
EA
EA
EA
SY
SY
SY
EA
EA
SY
SY

$8,000.00
$25.00
$30.00
$150.00
$500.00
$9,000.00
$10,000.00
$2,500.00
$20,000.00
$1,500.00
$80.00
$200.00
$6,000.00
$2,000.00
$3,000.00
$1,200.00
$1,500.00
$6.00
$30.00
$90.00
$125,000.00
$506,250.00
$190.00
$12.00

$8,000.00
$12,625.00
$42,810.00
$45,000.00
$27,000.00
$9,000.00
$20,000.00
$5,000.00
$40,000.00
$1,500.00
$53,600.00
$11,200.00
$12,000.00
$4,000.00
$3,000.00
$2,400.00
$3,000.00
$4,050.00
$20,250.00
$58,950.00
$250,000.00
$1,012,500.00
$570.00
$13,800.00

$9,619.89
$34.78
$46.30
$56.46
$1,223.54
$6,736.62
$5,987.12
$6,170.99
$31,357.58
$4,771.90
$30.93
$441.09
$6,708.03
$5,801.72
$1,919.25
$444.87
$1,488.50
$10.46
$8.79
$76.09
$82,367.04
$323,070.73
$440.21
$21.50

$9,619.89
$17,563.90
$66,070.10
$16,938.00
$66,071.16
$6,736.62
$11,974.24
$12,341.98
$62,715.16
$4,771.90
$20,723.10
$24,701.04
$13,416.06
$11,603.44
$1,919.25
$889.74
$2,977.00
$7,060.50
$5,933.25
$49,838.95
$164,734.08
$646,141.46
$1,320.63
$24,725.00

$9,250.00
$18.00
$45.00
$81.00
$1,200.00
$14,000.00
$15,200.00
$4,800.00
$37,800.00
$8,300.00
$50.00
$1,050.00
$10,800.00
$4,500.00
$3,200.00
$800.00
$1,900.00
$10.00
$9.00
$150.00
$93,200.00
$335,500.00
$751.00
$21.00

$9,250.00
$9,090.00
$64,215.00
$24,300.00
$64,800.00
$14,000.00
$30,400.00
$9,600.00
$75,600.00
$8,300.00
$33,500.00
$58,800.00
$21,600.00
$9,000.00
$3,200.00
$1,600.00
$3,800.00
$6,750.00
$6,075.00
$98,250.00
$186,400.00
$671,000.00
$2,253.00
$24,150.00

$7,410.00
$13.68
$47.01
$85.85
$1,140.00
$12,540.00
$14,250.00
$4,990.67
$57,504.45
$6,270.00
$52.57
$1,026.00
$9,690.00
$4,770.35
$2,850.00
$860.56
$1,941.26
$10.62
$11.82
$93.98
$80,940.00
$300,405.86
$793.44
$4.09

$7,410.00
$6,908.40
$67,083.27
$25,755.00
$61,560.00
$12,540.00
$28,500.00
$9,981.34
$115,008.90
$6,270.00
$35,221.90
$57,456.00
$19,380.00
$9,540.70
$2,850.00
$1,721.12
$3,882.52
$7,168.50
$7,978.50
$61,556.90
$161,880.00
$600,811.72
$2,380.32
$4,703.50

$7,953.36
$15.25
$38.28
$69.90
$1,036.86
$12,140.24
$13,026.98
$4,063.77
$27,025.36
$7,154.99
$42.80
$898.90
$9,226.10
$3,884.36
$2,737.17
$700.74
$1,580.71
$8.65
$15.71
$79.61
$108,560.86
$416,291.12
$646.08
$17.78

$7,953.36
$7,701.25
$54,625.56
$20,970.00
$55,990.44
$12,140.24
$26,053.96
$8,127.54
$54,050.72
$7,154.99
$28,676.00
$50,338.40
$18,452.20
$7,768.72
$2,737.17
$1,401.48
$3,161.42
$5,838.75
$10,604.25
$52,144.55
$217,121.72
$832,582.24
$1,938.24
$20,447.00

$8,400.00
$13.44
$35.84
$112.00
$1,321.60
$20,734.56
$13,938.40
$7,728.00
$48,529.60
$15,288.00
$72.80
$560.00
$11,995.20
$5,208.00
$4,829.44
$3,166.24
$5,544.00
$8.29
$12.44
$70.11
$123,368.00
$301,609.88
$560.00
$27.94

$8,400.00
$6,787.20
$51,143.68
$33,600.00
$71,366.40
$20,734.56
$27,876.80
$15,456.00
$97,059.20
$15,288.00
$48,776.00
$31,360.00
$23,990.40
$10,416.00
$4,829.44
$6,332.48
$11,088.00
$5,595.75
$8,397.00
$45,922.05
$246,736.00
$603,219.76
$1,680.00
$32,131.00

$18,000.00
$45.00
$56.00
$89.00
$670.00
$6,700.00
$7,200.00
$14,000.00
$39,000.00
$22,000.00
$45.00
$560.00
$9,500.00
$11,200.00
$6,700.00
$900.00
$9,000.00
$10.00
$17.00
$78.00
$149,000.00
$534,000.00
$100.00
$5.00

$18,000.00
$22,725.00
$79,912.00
$26,700.00
$36,180.00
$6,700.00
$14,400.00
$28,000.00
$78,000.00
$22,000.00
$30,150.00
$31,360.00
$19,000.00
$22,400.00
$6,700.00
$1,800.00
$18,000.00
$6,750.00
$11,475.00
$51,090.00
$298,000.00
$1,068,000.00
$300.00
$5,750.00

TOTAL

$1,856,255.00

$1,381,663.80

$1,533,433.00

$1,336,073.59

$1,569,681.61

$1,584,425.72

Quantity
251
1,005
215
1
1
1
335
335
328
1
1
3
560

Unit
CY
CY
LF
EA
EA
EA
EA
SY
SY
EA
EA
SY
SY

Unit Price
$25.00
$30.00
$50.00
$9,000.00
$2,500.00
$20,000.00
$6.00
$30.00
$90.00
$125,000.00
$506,250.00
$190.00
$12.00

Amount
$6,275.00
$30,150.00
$10,750.00
$9,000.00
$2,500.00
$20,000.00
$2,010.00
$10,050.00
$29,520.00
$125,000.00
$506,250.00
$570.00
$6,720.00
$758,795.00

Unit Price
$33.94
$45.03
$44.98
$5,345.50
$5,953.14
$30,923.53
$10.17
$9.06
$66.07
$78,867.31
$310,505.00
$253.90
$20.90

Amount
$8,518.94
$45,255.15
$9,670.70
$5,345.50
$5,953.14
$30,923.53
$3,406.95
$3,035.10
$21,670.96
$78,867.31
$310,505.00
$761.70
$11,704.00
$535,617.98

Unit Price
$18.00
$45.00
$81.00
$15,000.00
$4,700.00
$37,800.00
$11.00
$8.00
$150.00
$100,000.00
$316,600.00
$751.00
$21.00

Amount
$4,518.00
$45,225.00
$17,415.00
$15,000.00
$4,700.00
$37,800.00
$3,685.00
$2,680.00
$49,200.00
$100,000.00
$316,600.00
$2,253.00
$11,760.00
$610,836.00

Unit Price
$13.68
$47.01
$85.85
$12,540.00
$4,979.09
$57,505.02
$10.62
$93.84
$938.22
$72,390.00
$300,370.43
$793.44
$4.20

Amount
$3,433.68
$47,245.05
$18,457.75
$12,540.00
$4,979.09
$57,505.02
$3,557.70
$31,436.40
$307,736.16
$72,390.00
$300,370.43
$2,380.32
$2,352.00
$864,383.60

Unit Price
$15.21
$38.29
$70.15
$13,025.27
$4,054.32
$27,025.37
$8.65
$15.77
$79.61
$104,285.44
$416,287.94
$646.08
$17.78

Amount
$3,817.71
$38,481.45
$15,082.25
$13,025.27
$4,054.32
$27,025.37
$2,897.75
$5,282.95
$26,112.08
$104,285.44
$416,287.94
$1,938.24
$9,956.80
$668,247.57

Unit Price
$13.44
$35.84
$180.32
$13,938.40
$7,728.00
$48,529.60
$8.35
$12.70
$70.00
$123,312.00
$319,860.28
$560.00
$27.94

Amount
$3,373.44
$36,019.20
$38,768.80
$13,938.40
$7,728.00
$48,529.60
$2,797.25
$4,254.50
$22,960.00
$123,312.00
$319,860.28
$1,680.00
$15,646.40
$638,867.87

Unit Price
$45.00
$56.00
$90.00
$6,700.00
$14,000.00
$39,000.00
$9.00
$17.00
$78.00
$149,000.00
$574,000.00
$100.00
$5.00

Amount
$11,295.00
$56,280.00
$19,350.00
$6,700.00
$14,000.00
$39,000.00
$3,015.00
$5,695.00
$25,584.00
$149,000.00
$574,000.00
$300.00
$2,800.00
$907,019.00

ADDITIVE ALTERNATE NO. 2
Item No.
Description
40
Wall Insulation and Linear Panel in Hangar 101 and 102
TOTAL

Quantity
1

Unit
LS

Unit Price
$50,000.00

Amount
$50,000.00
$50,000.00

Unit Price
$54,991.44

Amount
$54,991.44
$54,991.44

Unit Price
$55,600.00

Amount
$55,600.00
$55,600.00

Unit Price
$20,466.60

Amount
$20,466.60
$20,466.60

Unit Price
$22,593.52

Amount
$22,593.52
$22,593.52

Unit Price
$31,015.29

Amount
$31,015.29
$31,015.29

Unit Price
$23,000.00

Amount
$23,000.00
$23,000.00

ADDITIVE ALTERNATE NO. 3
Item No.
Description
41
Wall Insulation and Linear Panel in Hangar 103
TOTAL

Quantity
1

Unit
LS

Unit Price
$25,000.00

Amount
$25,000.00
$25,000.00

Unit Price
$27,495.72

Amount
$27,495.72
$27,495.72

Unit Price
$29,300.00

Amount
$29,300.00
$29,300.00

Unit Price
$12,123.30

Amount
$12,123.30
$12,123.30

Unit Price
$11,296.76

Amount
$11,296.76
$11,296.76

Unit Price
$15,507.52

Amount
$15,507.52
$15,507.52

Unit Price
$10,000.00

Amount
$10,000.00
$10,000.00

ADDITIVE ALTERNATE NO. 4
Item No.
Description
42
Radiant Heat in Hangar 101 and 102
TOTAL

Quantity
1

Unit
LS

Unit Price
$80,000.00

Amount
$80,000.00
$80,000.00

Unit Price
$41,470.77

Amount
$41,470.77
$41,470.77

Unit Price
$25,500.00

Amount
$25,500.00
$25,500.00

Unit Price
$28,200.96

Amount
$28,200.96
$28,200.96

Unit Price
$25,122.77

Amount
$25,122.77
$25,122.77

Unit Price
$31,091.20

Amount
$31,091.20
$31,091.20

Unit Price
$34,000.00

Amount
$34,000.00
$34,000.00

ADDITIVE ALTERNATE NO. 5
Item No.
Description
43
Radiant Heat in Hangar 103
TOTAL

Quantity
1

Unit
LS

Unit Price
$40,000.00

Amount
$40,000.00
$40,000.00

Unit Price
$20,628.06

Amount
$20,628.06
$20,628.06

Unit Price
$13,300.00

Amount
$13,300.00
$13,300.00

Unit Price
$14,100.48

Amount
$14,100.48
$14,100.48

Unit Price
$12,561.38

Amount
$12,561.38
$12,561.38

Unit Price
$15,545.60

Amount
$15,545.60
$15,545.60

Unit Price
$17,000.00

Amount
$17,000.00
$17,000.00

$2,810,050.00

FAA Participation Requested in Blue Highlighted Items, Totalling

$2,061,867.77

$1,454,521.74

$2,267,969.00

$2,275,348.53

$2,309,503.61

$2,316,453.20

Amount

NON-RESPONSIVE BID PROPOSAL

$1,993,392.00

ADDITIVE ALTERNATE NO. 1
Item No.
Description
27
Remove, Stockpile, and Replace Topsoil (6-Inches Thick)
28
Off-Site Borrow
29
8" SDR-26 PVC Sewer Pipe
30
4' Diameter Concrete Manhole (6'-8' Depth)
31
4" Sanitary Sewer Service
32
Install Oil/Water Separator System
33
Triaxial Geogrid
34
6" Crushed Aggregate Base Course
35
6" Portland Cement Concrete Surface Course
36
Construct Hangar Foundation
37
Construct 75' x 75' Box Hangar
38
Install 8" Riprap
39
Solid Slab Sodding and Watering Until Established
TOTAL

TOTAL BASE BID + ADDITIVE ALTERNATES

Unit Price

Unit Price

Amount

NON-RESPONSIVE BID PROPOSAL

Unit Price

Amount

NON-REPONSIVE BID PROPOSAL

Unit Price

Amount

NON-REPONSIVE BID PROPOSAL

Unit Price

Amount

NON-REPONSIVE BID PROPOSAL

Unit Price

Amount

NON-REPONSIVE BID PROPOSAL

$2,984,411.00

DENOTES ARITHMETIC CORRECTION
PROPOSAL PAGE 5 OMITTED FROM BID

OMB CONTROL NUMBER: 2120-0569
OMB EXPIRATION DATE: 12/31/2026

SECTION C - EXCLUSIONS
Amount Ineligible for
Participation

23. Classification (Description of non-participating work)
a. None
b.
c.
d.
e.
f.
g.

Total
SECTION D – PROPOSED METHOD OF FINANCING NON-FEDERAL SHARE

24. Grantee Share – Fund Categories

Amount

a. Securities
b. Mortgages
c. Appropriations (by Applicant)

(5% match to FAA Grant)

44,700

d. Bonds
e. Tax Levies
f. Non-Cash
g. Other (Explain):
h. TOTAL – Grantee share

44,700

25. Other Shares
a. State

6,185.74

b. Other
c. TOTAL – Other Shares

6,185.74

26. TOTAL NON-FEDERAL FINANCING

$50,885.74
SECTION E – REMARKS

(Attach sheets if additional space is required)

Line 21 is comprised of the following:

The other components of this project as shown on the tabulation of bids, that are not included in the FAA grant
application, are already funded by state and local funds.

FAA Form 5100-100 SUPERSEDES PREVIOUS EDITION

Page 6 of 7

OMB CONTROL NUMBER: 2120-0569
OMB EXPIRATION DATE: 12/31/2026

PART IV – PROGRAM NARRATIVE
(Suggested Format)
PROJECT: Construct 3 75' x 75' Box Hangars
AIRPORT: Bartlesville Municipal Airport
1. Objective:
Construct of three 75' x 75' box hangars along with the associated concrete apron.

2. Benefits Anticipated:
The project will increase hangar capacity and provide additional space for based aircraft.

3. Approach: (See approved Scope of Work in Final Application)
Parkhill will serve as Project Manager and Design Engineer. No closures in the air operations area will be required.
The ODAA will fund the portion of the project not funded by the FAA

4. Geographic Location:
Bartlesville, Oklahoma

5. If Applicable, Provide Additional Information:

6. Sponsor’s Representative: (include address & telephone number)

Micah Siemers
Director of Engineering
401 South Johnstone Avenue
Bartlesville, OK 74003
918-338-4256

FAA Form 5100-100 SUPERSEDES PREVIOUS EDITION

Page 7 of 7

AU.S. Department of
Transportation
Federal Aviation Administration

OMB CONTROL NUMBER: 2120-0569
EXPIRATION DATE: 12/31/2026

Certification and Disclosure Regarding Potential Conflicts of Interest
Airport Improvement Program Sponsor Certification
Sponsor: City of Bartlesville
Airport: Bartlesville Municipal Airport
Project Number: AIG 3-40-0007-020-2026
Description of Work: Construct 3 75' x 75' Box Hangars

Application
Title 2 CFR § 200.112 and § 1201.112 address Federal Aviation Administration (FAA) requirements for
conflict of interest. As a condition of eligibility under the Airport Improvement Program (AIP), sponsors
must comply with FAA policy on conflict of interest. Such a conflict would arise when any of the following
have a financial or other interest in the firm selected for award:
a) The employee, officer or agent,
b) Any member of his immediate family,
c) His or her partner, or
d) An organization which employs, or is about to employ, any of the above.
Selecting “Yes” represents sponsor or sub-recipient acknowledgement and confirmation of the
certification statement. Selecting “No” represents sponsor or sub-recipient disclosure that it cannot fully
comply with the certification statement. If “No” is selected, provide support information explaining the
negative response as an attachment to this form. This includes whether the sponsor has established
standards for financial interest that are not substantial or unsolicited gifts are of nominal value (2 CFR §
200.318(c)). The term “will” means Sponsor action taken at appropriate time based on the certification
statement focus area, but no later than the end of the project period of performance.
Certification Statements
1. The sponsor or sub-recipient maintains a written standards of conduct governing conflict of
interest and the performance of their employees engaged in the award and administration of
contracts (2 CFR § 200.318(c)). To the extent permitted by state or local law or regulations, such
standards of conduct provide for penalties, sanctions, or other disciplinary actions for violations of
such standards by the sponsor's and sub-recipient's officers, employees, or agents, or by
contractors or their agents.
Yes

No

FAA Form 5100-135 (2/24) SUPERSEDES PREVIOUS EDITION

Page 1 of 2

2. The sponsor's or sub-recipient's officers, employees or agents have not and will not solicit or
accept gratuities, favors or anything of monetary value from contractors, potential contractors, or
parties to sub-agreements (2 CFR § 200.318(c)).
Yes

No

3. The sponsor or sub-recipient certifies that is has disclosed and will disclose to the FAA any
known potential conflict of interest (2 CFR § 1200.112).
Yes

No

Attach documentation clarifying any above item marked with “no” response.

Sponsor's Certification
I certify, for the project identified herein, responses to the forgoing items are accurate as marked and
have the explanation for any item marked “no” is correct and complete.
Executed on this 31st day of August, 2026.
Name of Sponsor: City of Bartlesville
Name of Sponsor's Authorized Official: Jim Curd, Jr
Title of Sponsor's Authorized Official: Mayor
Signature of Sponsor's Authorized Official:
I declare under penalty of perjury that the foregoing is true and correct. I understand that knowingly and
willfully providing false information to the federal government is a violation of 18 USC § 1001 (False
Statements) and could subject me to fines, imprisonment, or both.

FAA Form 5100-135 (2/24) SUPERSEDES PREVIOUS EDITION

Page 2 of 2

U.S. Department of Transportation
Federal Aviation Administration

OMB CONTROL NUMBER: 2120-0569
EXPIRATION DATE: 12/31/2026

Selection of Consultants
Airport Improvement Program Sponsor Certification
Sponsor: City of Bartlesville
Airport: Bartlesville Municipal Airport
Project Number: AIG 3-40-0007-020-2026
Description of Work: Construct 3 75' x 75' Box Hangars

Application
49 USC § 47105(d) authorizes the Secretary to require certification from the sponsor that it will comply
with the statutory and administrative requirements in carrying out a project under the Airport Improvement
Program (AIP). General requirements for selection of consultant services within federal grant programs
are described in 2 CFR §§ 200.317-200.326. Sponsors may use other qualifications-based procedures
provided they are equivalent to standards of Title 40 chapter 11 and FAA Advisory Circular 150/5100-14,
Architectural, Engineering, and Planning Consultant Services for Airport Grant Projects.
Certification Statements
Except for certification statements below marked as not applicable (N/A), this list includes major
requirements of the construction project. Selecting “Yes” represents sponsor acknowledgement and
confirmation of the certification statement. The term “will” means Sponsor action taken at appropriate time
based on the certification statement focus area, but no later than the end of the project period of
performance. This list is not comprehensive and does not relieve the sponsor from fully complying with all
applicable statutory and administrative standards. The source of the requirement is referenced within
parenthesis.
1. Sponsor acknowledges their responsibility for the settlement of all contractual and administrative
issues arising out of their procurement actions (2 CFR § 200.318(k)).
Yes

No

N/A

2. Sponsor procurement actions ensure or will ensure full and open competition that does not
unduly limit competition (2 CFR § 200.319).
Yes

No

N/A

3. Sponsor has excluded or will exclude any entity that develops or drafts specifications,
requirements, or statements of work associated with the development of a request-forqualifications (RFQ) from competing for the advertised services (2 CFR § 200.319).
Yes

No

N/A

FAA Form 5100-134 (2/24) SUPERSEDES PREVIOUS EDITION

Page 1 of 3

4. The advertisement describes or will describe specific project statements-of-work that provide
clear detail of required services without unduly restricting competition (2 CFR § 200.319).
Yes

No

N/A

5. Sponsor has publicized or will publicize a RFQ that:
a. Solicits an adequate number of qualified sources (2 CFR § 200.320(d)); and
b. Identifies all evaluation criteria and relative importance (2 CFR § 200.320(d)).
Yes

No

N/A

6. Sponsor has based or will base selection on qualifications, experience, and disadvantaged
business enterprise participation with price not being a selection factor (2 CFR § 200.320(d)).
Yes

No

N/A

7. Sponsor has verified or will verify that agreements exceeding $25,000 are not awarded to
individuals or firms suspended, debarred or otherwise excluded from participating in federally
assisted projects (2 CFR §180.300).
Yes

No

N/A

8. A/E services covering multiple projects: Sponsor has agreed to or will agree to:
a. Refrain from initiating work covered by this procurement beyond five years from the date
of selection (AC 150/5100-14); and
b. Retain the right to conduct new procurement actions for projects identified or not
identified in the RFQ (AC 150/5100-14).
Yes

No

N/A

9. Sponsor has negotiated or will negotiate a fair and reasonable fee with the firm they select as
most qualified for the services identified in the RFQ (2 CFR § 200.323).
Yes

No

N/A

10. The Sponsor's contract identifies or will identify costs associated with ineligible work separately
from costs associated with eligible work (2 CFR § 200.302).
Yes

No

N/A

11. Sponsor has prepared or will prepare a record of negotiations detailing the history of the
procurement action, rationale for contract type and basis for contract fees (2 CFR §200.318(i)).
Yes

No

N/A

12. Sponsor has incorporated or will incorporate mandatory contact provisions in the consultant
contract for AIP-assisted work (49 U.S.C. Chapter 471 and 2 CFR part 200 Appendix II)
Yes

No

N/A

FAA Form 5100-134 (2/24) SUPERSEDES PREVIOUS EDITION

Page 2 of 3

13. For contracts that apply a time-and-material payment provision (also known as hourly rates,
specific rates of compensation, and labor rates), the Sponsor has established or will establish:
a. Justification that there is no other suitable contract method for the services (2 CFR
§200.318(j));
b. A ceiling price that the consultant exceeds at their risk (2 CFR §200.318(j)); and
c. A high degree of oversight that assures consultant is performing work in an efficient
manner with effective cost controls in place 2 CFR §200.318(j)).
Yes

No

N/A

14. Sponsor is not using or will not use the prohibited cost-plus-percentage-of-cost (CPPC) contract
method. (2 CFR § 200.323(d)).
Yes

No

N/A

Attach documentation clarifying any above item marked with “no” response.

Sponsor's Certification
I certify, for the project identified herein, responses to the forgoing items are accurate as marked and
additional documentation for any item marked “no” is correct and complete.
I declare under penalty of perjury that the foregoing is true and correct. I understand that knowingly and
willfully providing false information to the federal government is a violation of 18 USC § 1001 (False
Statements) and could subject me to fines, imprisonment, or both.
Executed on this 31st day of August, 2026.
Name of Sponsor: City of Bartlesville
Name of Sponsor's Authorized Official: Jim Curd, Jr
Title of Sponsor's Authorized Official: Mayor
Signature of Sponsor's Authorized Official:
I declare under penalty of perjury that the foregoing is true and correct. I understand that knowingly and
willfully providing false information to the federal government is a violation of 18 USC § 1001 (False
Statements) and could subject me to fines, imprisonment, or both.

FAA Form 5100-134 (2/24) SUPERSEDES PREVIOUS EDITION

Page 3 of 3

U.S. Department of Transportation
Federal Aviation Administration

OMB CONTROL NUMBER: 2120-0569
EXPIRATION DATE: 12/31/2026

Drug-Free Workplace
Airport Improvement Program Sponsor Certification
Sponsor: City of Bartlesville
Airport: Bartlesville Municipal Airport
Project Number: AIG 3-40-0007-020-2026
Description of Work: Construct 3 75' x 75' Box Hangars
Application
49 USC § 47105(d) authorizes the Secretary to require certification from the sponsor that it will comply
with the statutory and administrative requirements in carrying out a project under the Airport Improvement
Program (AIP). General requirements on the drug-free workplace within federal grant programs are
described in 2 CFR part 182. Sponsors are required to certify they will be, or will continue to provide, a
drug-free workplace in accordance with the regulation. The AIP project grant agreement contains specific
assurances on the Drug-Free Workplace Act of 1988.
Certification Statements
Except for certification statements below marked as not applicable (N/A), this list includes major
requirements of the construction project. Selecting “Yes” represents sponsor acknowledgement and
confirmation of the certification statement. The term “will” means Sponsor action taken at appropriate time
based on the certification statement focus area, but no later than the end of the project period of
performance. This list is not comprehensive and does not relieve the sponsor from fully complying with all
applicable statutory and administrative standards. The source of the requirement is referenced within
parenthesis.
1. A statement has been or will be published prior to commencement of project notifying employees
that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled
substance is prohibited in the sponsor's workplace, and specifying the actions to be taken against
employees for violation of such prohibition (2 CFR § 182.205).
Yes

No

N/A

2. An ongoing drug-free awareness program (2 CFR § 182.215) has been or will be established
prior to commencement of project to inform employees about:
a. The dangers of drug abuse in the workplace;
b. The sponsor's policy of maintaining a drug-free workplace;
c. Any available drug counseling, rehabilitation, and employee assistance programs; and
d. The penalties that may be imposed upon employees for drug abuse violations occurring
in the workplace.
Yes

No

N/A

FAA Form 5100-130 (2/24) SUPERSEDES PREVIOUS EDITION

Page 1 of 3

3. Each employee to be engaged in the performance of the work has been or will be given a copy of
the statement required within item 1 above prior to commencement of project (2 CFR § 182.210).
Yes

No

N/A

4. Employees have been or will be notified in the statement required by item 1 above that, as a
condition employment under the grant (2 CFR § 182.205(c)), the employee will:
a. Abide by the terms of the statement; and
b. Notify the employer in writing of his or her conviction for a violation of a criminal drug
statute occurring in the workplace no later than five calendar days after such conviction.
Yes

No

N/A

5. The Federal Aviation Administration (FAA) will be notified in writing within 10 calendar days after
receiving notice under item 4b above from an employee or otherwise receiving actual notice of
such conviction (2 CFR § 182.225). Employers of convicted employees must provide notice,
including position title of the employee, to the FAA (2 CFR § 182.300).
Yes

No

N/A

6. One of the following actions (2 CFR § 182.225(b)) will be taken within 30 calendar days of
receiving a notice under item 4b above with respect to any employee who is so convicted:
a. Take appropriate personnel action against such an employee, up to and including
termination, consistent with the requirements of the Rehabilitation Act of 1973, as
amended; and
b. Require such employee to participate satisfactorily in drug abuse assistance or
rehabilitation programs approved for such purposes by a federal, state, or local health,
law enforcement, or other appropriate agency.
Yes

No

N/A

7. A good faith effort will be made, on a continuous basis, to maintain a drug-free workplace through
implementation of items 1 through 6 above (2 CFR § 182.200).
Yes

No

N/A

Site(s) of performance of work (2 CFR § 182.230):
Location 1
Name of Location: Bartlesville Municipal Airport
Address: 401 South Johnstone Avenue
Bartlesville, OK 74003

FAA Form 5100-130 (2/24) SUPERSEDES PREVIOUS EDITION

Page 2 of 3

Attach documentation clarifying any above item marked with a “No” response.

Sponsor's Certification
I certify, for the project identified herein, responses to the forgoing items are accurate as marked and
additional documentation for any item marked “no” is correct and complete.

Executed on this 31st day of August, 2026.
Name of Sponsor: City of Bartlesville
Name of Sponsor's Authorized Official: Jim Curd, Jr
Title of Sponsor's Authorized Official:Mayor
Signature of Sponsor's Authorized Official:
I declare under penalty of perjury that the foregoing is true and correct. I understand that knowingly and
willfully providing false information to the federal government is a violation of 18 USC § 1001 (False
Statements) and could subject me to fines, imprisonment, or both.

FAA Form 5100-130 (2/24) SUPERSEDES PREVIOUS EDITION

Page 3 of 3

U.S. Department of Transportation
Federal Aviation Administration

OMB CONTROL NUMBER: 2120-0569
EXPIRATION DATE: 12/31/2026

Equipment and Construction Contracts
Airport Improvement Sponsor Certification

Sponsor: City of Bartlesville
Airport: Bartlesville Municipal Airport
Project Number: AIG 3-40-0007-020-2026
Description of Work: Construct 3 75' x 75' Box Hangars

Application
49 USC § 47105(d) authorizes the Secretary to require certification from the sponsor that it will comply
with the statutory and administrative requirements in carrying out a project under the Airport Improvement
Program (AIP). General procurement standards for equipment and construction contracts within Federal
grant programs are described in 2 CFR §§ 200.317-200.326. Labor and Civil Rights Standards
applicable to the AIP are established by the Department of Labor (www.doI.gov) AIP Grant Assurance
C.1—General Federal Requirements identifies all applicable Federal Laws, regulations, executive orders,
policies, guidelines and requirements for assistance under the AIP. Sponsors may use state and local
procedures provided the procurement conforms to these federal standards.
This certification applies to all equipment and construction projects. Equipment projects may or may not
employ laborers and mechanics that qualify the project as a “covered contract” under requirements
established by the Department of Labor requirements. Sponsor shall provide appropriate responses to
the certification statements that reflect the character of the project regardless of whether the contract is
for a construction project or an equipment project.
Certification Statements
Except for certification statements below marked as not applicable (N/A), this list includes major
requirements of the construction project. Selecting “Yes” represents sponsor acknowledgement and
confirmation of the certification statement. The term “will” means Sponsor action taken at appropriate
time based on the certification statement focus area, but no later than the end of the project period of
performance. This list is not comprehensive and does not relieve the sponsor from fully complying with all
applicable statutory and administrative standards. The source of the requirement is referenced within
parenthesis.
1. A written code or standard of conduct is or will be in effect prior to commencement of the project
that governs the performance of the sponsor's officers, employees, or agents in soliciting,
awarding and administering procurement contracts (2 CFR § 200.318).
Yes

No

N/A

FAA Form 5100-131 (2/24) SUPERSEDES PREVIOUS EDITION

Page 1 of 4

2. For all contracts, qualified and competent personnel are or will be engaged to perform contract
administration, engineering supervision, construction inspection, and testing
(Grant Assurance C.17).
Yes

No

N/A

3. Sponsors that are required to have a Disadvantage Business Enterprise (DBE) program on file
with the FAA have included or will include clauses required by Title VI of the Civil Rights Act and
49 CFR Part 26 for Disadvantaged Business Enterprises in all contracts and subcontracts.
Yes

No

N/A

4. Sponsors required to have a DBE program on file with the FAA have implemented or will
implement monitoring and enforcement measures that:
a. Ensure work committed to Disadvantaged Business Enterprises at contract award is
actually performed by the named DBEs (49 CFR § 26.37(b));
b. Include written certification that the sponsor has reviewed contract records and has
monitored work sites for performance by DBE firms (49 CFR § 26.37(b)); and
c. Provides for a running tally of payments made to DBE firms and a means for comparing
actual attainments (i.e. payments) to original commitments (49 CFR § 26.37(c)).
Yes

No

N/A

5. Sponsor procurement actions using the competitive sealed bid method (2 CFR § 200.320(c)). was
or will be:
a. Publicly advertised, allowing a sufficient response time to solicit an adequate number of
interested contractors or vendors;
b. Prepared to include a complete, adequate and realistic specification that defines the
items or services in sufficient detail to allow prospective bidders to respond;
c. Publicly opened at a time and place prescribed in the invitation for bids; and
d. Prepared in a manner that result in a firm fixed price contract award to the lowest
responsive and responsible bidder.
Yes

No

N/A

6. For projects the Sponsor proposes to use the competitive proposal procurement method (2 CFR §
200.320(d)), Sponsor has requested or will request FAA approval prior to proceeding with a
competitive proposal procurement by submitting to the FAA the following:
a. Written justification that supports use of competitive proposal method in lieu of the
preferred sealed bid procurement method;
b. Plan for publicizing and soliciting an adequate number of qualified sources; and
c. Listing of evaluation factors along with relative importance of the factors.
Yes

No

N/A

7. For construction and equipment installation projects, the bid solicitation includes or will include the
current federal wage rate schedule(s) for the appropriate type of work classifications (2 CFR Part
200, Appendix II).
Yes

No

N/A

FAA Form 5100-131 (2/24) SUPERSEDES PREVIOUS EDITION

Page 2 of 4

8. Concurrence was or will be obtained from the Federal Aviation Administration (FAA) prior to
contract award under any of the following circumstances (Order 5100.38D):
a. Only one qualified person/firm submits a responsive bid;
b. Award is to be made to other than the lowest responsible bidder; and
c. Life cycle costing is a factor in selecting the lowest responsive bidder.
Yes

No

N/A

9. All construction and equipment installation contracts contain or will contain provisions for:
a. Access to Records (§ 200.336)
b. Buy American Preferences (Title 49 U.S.C. § 50101)
c. Civil Rights - General Provisions and Title VI Assurances( 41 CFR part 60)
d. Federal Fair Labor Standards (29 U.S.C. § 201, et seq)
e. Occupational Safety and Health Act requirements (20 CFR part 1920)
f.

Seismic Safety — building construction (49 CFR part 41)

g. State Energy Conservation Requirements - as applicable(2 CFR part 200, Appendix II)
h. U.S. Trade Restriction (49 CFR part 30)
i.

Veterans Preference (49 USC § 47112(c))
Yes

No

N/A

10. All construction and equipment installation contracts exceeding $2,000 contain or will contain the
provisions established by:
a. Davis-Bacon and Related Acts (29 CFR part 5)
b. Copeland “Anti-Kickback” Act (29 CFR parts 3 and 5)
Yes

No

N/A

11. All construction and equipment installation contracts exceeding $3,000 contain or will contain a
contract provision that discourages distracted driving (E.O. 13513).
Yes

No

N/A

12. All contracts exceeding $10,000 contain or will contain the following provisions as applicable:
a. Construction and equipment installation projects - Applicable clauses from
41 CFR Part 60 for compliance with Executive Orders 11246 and 11375 on Equal
Employment Opportunity;
b. Construction and equipment installation - Contract Clause prohibiting segregated facilities
in accordance with 41 CFR part 60-1.8;
C. Requirement to maximize use of products containing recovered materials in accordance
with 2 CFR § 200.322 and 40 CFR part 247; and
d. Provisions that address termination for cause and termination for convenience
(2 CFR Part 200, Appendix II).
Yes

No

N/A

FAA Form 5100-131 (2/24) SUPERSEDES PREVIOUS EDITION

Page 3 of 4

13. All contracts and subcontracts exceeding $25,000: Measures are in place or will be in place (e.g.
checking the System for Award Management) that ensure contracts and subcontracts are not
awarded to individuals or firms suspended, debarred, or excluded from participating in federally
assisted projects (2 CFR parts 180 and 1200).
Yes

No

N/A

14. Contracts exceeding the simplified acquisition threshold (currently $250,000) include or will include
provisions, as applicable, that address the following:
a. Construction and equipment installation contracts - a bid guarantee of 5%, a performance
bond of 100%, and a payment bond of 100% (2 CFR § 200.325);
b. Construction and equipment installation contracts - requirements of the Contract Work
Hours and Safety Standards Act (40 USC 3701-3708, Sections 103 and 107);
C. Restrictions on Lobbying and Influencing (2 CFR part 200, Appendix II);
d. Conditions specifying administrative, contractual and legal remedies for instances where
contractor of vendor violate or breach the terms and conditions of the contract (2 CFR
§200, Appendix II); and
e. All Contracts - Applicable standards and requirements issued under Section 306 of the
Clean Air Act (42 USC 7401-7671q), Section 508 of the Clean Water Act (33 USC
1251-1387, and Executive Order 11738.
Yes

No

N/A

Attach documentation clarifying any above item marked with “No” response.

Sponsor's Certification
I certify, for the project identified herein, responses to the forgoing items are accurate as marked and
additional documentation for any item marked “no” is correct and complete.
Executed on this 31st day of August, 2026.
Name of Sponsor: City of Bartlesville
Name of Sponsor's Authorized Official: Jim Curd, Jr
Title of Sponsor's Authorized Official: Mayor
Signature of Sponsor's Authorized Official:
I declare under penalty of perjury that the foregoing is true and correct. I understand that knowingly and
willfully providing false information to the federal government is a violation of 18 USC § 1001 (False
Statements) and could subject me to fines, imprisonment, or both.

FAA Form 5100-131 (2/24) SUPERSEDES PREVIOUS EDITION

Page 4 of 4

U.S. Department of Transportation
Federal Aviation Administration

OMB CONTROL NUMBER: 2120-0569
EXPIRATION DATE: 12/31/2026

Construction Project Final Acceptance
Airport Improvement Program Sponsor Certification
Sponsor: City of Bartlesville
Airport: Bartlesville Municipal Airport
Project Number: AIG 3-40-0007-020-2026
Description of Work: Construct 3 75' x 75' Box Hangars

Application
49 USC § 47105(d), authorizes the Secretary to require me certification from the sponsor that it will
comply with the statutory and administrative requirements in carrying out a project under the Airport
Improvement Program. General standards for final acceptance and close out of federally funded
construction projects are in 2 CFR § 200.343 — Closeout and supplemented by FAA Order 5100.38. The
sponsor must determine that project costs are accurate and proper in accordance with specific
requirements of the grant agreement and contract documents.
Certification Statements
Except for certification statements below marked not applicable (N/A), this list includes major
requirements of the construction project. Selecting “Yes” represents sponsor acknowledgment and
confirmation of the certification statement. The term “will” means Sponsor action taken at appropriate
time based on the certification statement focus area, but no later than the end of the project period of
performance. This list is not comprehensive and does not relieve the sponsor from fully complying with
all applicable statutory and administrative standards. The source of the requirement is referenced within
parenthesis.
1. The personnel engaged in project administration, engineering supervision, project inspection, and
acceptance testing were or will be determined to be qualified and competent to perform the work
(Grant Assurance).
Yes

No

N/A

2. Construction records, including daily logs, were or will be kept by the resident
engineer/construction inspector that fully document contractor's performance in complying with:
a. Technical standards (Advisory Circular (AC) 150/5370-12);
b. Contract requirements (2 CFR part 200 and FAA Order 5100.38); and
c.

Construction safety and phasing plan measures (AC 150/5370-2).
Yes

No

N/A

3. All acceptance tests specified in the project specifications were or will be performed and
documented. (AC 150/5370-12).
Yes

No

N/A

FAA Form 5100-129 (2/24) SUPERSEDES PREVIOUS EDITION

page 1 of 3

4. Sponsor has taken or will take appropriate corrective action for any test result outside of
allowable tolerances (AC 150/5370-12).
Yes

No

N/A

5. Pay reduction factors required by the specifications were applied or will be applied in computing
final payments with a summary made available to the FAA (AC 150/5370-10).
Yes

No

N/A

6. Sponsor has notified, or will promptly notify the Federal Aviation Administration (FAA) of the
following occurrences:
a. Violations of any federal requirements set forth or included by reference in the contract
documents (2 CFR part 200);
b. Disputes or complaints concerning federal labor standards (29 CFR part 5); and
c.

Violations of or complaints addressing conformance with Equal Employment Opportunity or
Disadvantaged Business Enterprise requirements (41 CFR Chapter 60 and 49 CFR part 26).
Yes

7.

No

N/A

Weekly payroll records and statements of compliance were or will be submitted by the prime
contractor and reviewed by the sponsor for conformance with federal labor and civil rights
requirements as required by FAA and U.S. Department of Labor (29 CFR Part 5).
Yes

No

N/A

8. Payments to the contractor were or will be made in conformance with federal requirements and
contract provisions using sponsor internal controls that include:
a. Retaining source documentation of payments and verifying contractor billing statements
against actual performance (2 CFR § 200.302 and FAA Order 5100.38);
b. Prompt payment of subcontractors for satisfactory performance of work (49 CFR § 26.29);
c.

Release of applicable retainage upon satisfactory performance of work (49 CFR § 26.29);
and

d. Verification that payments to DBEs represent work the DBE performed by carrying out a
commercially useful function (49 CFR §26.55).
Yes

No

N/A

9. A final project inspection was or will be conducted with representatives of the sponsor and the
contractor present that ensure:
a. Physical completion of project work in conformance with approved plans and specifications
(Order 5100.38);
b. Necessary actions to correct punch list items identified during final inspection are complete
(Order 5100.38); and
c.

Preparation of a record of final inspection and distribution to parties to the contract
(Order 5100.38);
Yes

No

N/A

10. The project was or will be accomplished without material deviations, changes, or modifications
from approved plans and specifications, except as approved by the FAA (Order 5100.38).
Yes

No

N/A

FAA Form 5100-129 (2/24) SUPERSEDES PREVIOUS EDITION

page 2 of 3

11. The construction of all buildings have complied or will comply with the seismic construction
requirements of 49 CFR § 41.120.
Yes

No

N/A

12. For development projects, sponsor has taken or will take the following close-out actions:
a. Submit to the FAA a final test and quality assurance report summarizing acceptance test
results, as applicable (Grant Condition);
b. Complete all environmental requirements as established within the project environmental
determination (Oder 5100.38); and
C. Prepare and retain as-built plans (Order 5100.38).
Yes

No

N/A

13. Sponsor has revised or will revise their airport layout plan (ALP) that reflects improvements made
and has submitted or will submit an updated ALP to the FAA no later than 90 days from the
period of performance end date. (49 USC § 47107 and Order 5100.38).
Yes

No

N/A

Attach documentation clarifying any above item marked with “No” response.

Sponsor's Certification
I certify, for the project identified herein, responses to the forgoing items are accurate as marked and
additional documentation for any item marked “no” is correct and complete.

Executed on this 31st day of August, 2026.
Name of Sponsor: City of Bartlesville
Name of Sponsor's Authorized Official: Jim Curd, Jr
Title of Sponsor's Authorized Official: Mayor
Signature of Sponsor's Authorized Official:
I declare under penalty of perjury that the foregoing is true and correct. I understand that knowingly and
willfully providing false information to the federal government is a violation of 18 USC § 1001 (False
Statements) and could subject me to fines, imprisonment, or both.

FAA Form 5100-129 (2/24) SUPERSEDES PREVIOUS EDITION

page 3 of 3

OMB Number: 4040-0013
Expiration Date: 06/30/2028

CERTIFICATION REGARDING LOBBYING
Certification for Contracts, Grants, Loans, and Cooperative Agreements
The undersigned certifies, to the best of his or her knowledge and belief, that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to
any person for influencing or attempting to influence an officer or employee of an agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with
the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan,
the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or
modification of any Federal contract, grant, loan, or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an
officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal
contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard
Form-LLL, "Disclosure of Lobbying Activities," in accordance with its instructions.

(3) The undersigned shall require that the language of this certification be included in the award
documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants,
loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This
certification is a material representation of fact upon which reliance was placed when this transaction was
made or entered into. Submission of this certification is a prerequisite for making or entering into this
transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required
certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for
each such failure.
Statement for Loan Guarantees and Loan Insurance
The undersigned states, to the best of his or her knowledge and belief, that:
If any funds have been paid or will be paid to any person for influencing or attempting to influence an
officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an
employee of a Member of Congress in connection with this commitment providing for the United States to
insure or guarantee a loan, the undersigned shall complete and submit Standard Form-LLL, "Disclosure of
Lobbying Activities," in accordance with its instructions. Submission of this statement is a prerequisite for
making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to
file the required statement shall be subject to a civil penalty of not less than $10,000 and not more than
$100,000 for each such failure.

*APPLICANT'S ORGANIZATION:
City of Bartlesville
*PRINTED NAME AND TITLE OF AUTHORIZED REPRESENTATIVE:
Prefix:
*Last Name: Curd, Jr

*First Name:Jim

Middle Name:
Suffix:

*Title: Mayor

*SIGNATURE:

*DATE:

U.S. Department of Transportation
Federal Aviation Administration

OMB CONTROL NUMBER: 2120-0569
EXPIRATION DATE: 12/31/2026

Project Plans and Specifications
Airport Improvement Program Sponsor Certification
Sponsor: City of Bartlesville
Airport: Bartlesville Municipal Airport
Project Number: AIG 3-40-0007-020-2026
Description of Work: Construct 3 75' x 75' Box Hangars

Application
49 USC § 47105(d) authorizes the Secretary to require certification from the sponsor that it will comply
with the statutory and administrative requirements in carrying out a project under the Airport Improvement
Program (AIP). Labor and civil rights standards applicable to AIP are established by the Department of
Labor (www.doI.gov/). AIP Grant Assurance C.1—General Federal Requirements identifies applicable
federal laws, regulations, executive orders, policies, guidelines and requirements for assistance under
AIP. A list of current advisory circulars with specific standards for procurement, design or construction of
airports, and installation of equipment and facilities is referenced in standard airport sponsor Grant
Assurance 34 contained in the grant agreement.
Certification Statements
Except for certification statements below marked as not applicable (N/A), this list includes major
requirements of the construction project. Selecting “Yes” represents sponsor acknowledgement and
confirmation of the certification statement. The term “will” means Sponsor action taken at appropriate
time based on the certification statement focus area, but no later than the end of the project period of
performance. This list is not comprehensive and does not relieve the sponsor from fully complying with all
applicable statutory and administrative standards. The source of the requirement is referenced within
parenthesis.
1. The plans and specifications were or will be prepared in accordance with applicable federal
standards and requirements, so that no deviation or modification to standards set forth in the
advisory circulars, or FAA-accepted state standard, is necessary other than those explicitly
approved by the Federal Aviation Administration (FAA) (14 USC § 47105).
Yes

No

N/A

2. Specifications incorporate or will incorporate a clear and accurate description of the technical
requirement for the material or product that does not contain limiting or proprietary features that
unduly restrict competition (2 CFR §200.319).
Yes

No

N/A

FAA Form 5100-132 (2/24) SUPERSEDES PREVIOUS EDITION

Page 1 of 3

3. The development that is included or will be included in the plans is depicted on the current airport
layout plan as approved by the FAA (14 USC § 47107).
Yes

No

N/A

4. Development and features that are ineligible or unallowable for AIP funding have been or will be
omitted from the plans and specifications (FAA Order 5100.38, par. 3-43).
Yes

No

N/A

5. The specification does not use or will not use “brand name” or equal to convey requirements
unless sponsor requests and receives approval from the FAA to use brand name (FAA Order
5100.38, Table U-5).
Yes

No

N/A

6. The specification does not impose or will not impose geographical preference in their
procurement requirements (2 CFR §200.319(b) and FAA Order 5100.38, Table U-5).
Yes

No

N/A

7. The use of prequalified lists of individuals, firms or products include or will include sufficient
qualified sources that ensure open and free competition and that does not preclude potential
entities from qualifying during the solicitation period (2 CFR §319(d)).
Yes

No

N/A

8. Solicitations with bid alternates include or will include explicit information that establish a basis for
award of contract that is free of arbitrary decisions by the sponsor (2 CFR § 200.319(a)(7)).
Yes

No

N/A

9. Concurrence was or will be obtained from the FAA if Sponsor incorporates a value engineering
clause into the contract (FAA Order 5100.38, par. 3-57).
Yes

No

N/A

10. The plans and specifications incorporate or will incorporate applicable requirements and
recommendations set forth in the federally approved environmental finding (49 USC §47106(c)).
Yes

No

N/A

11. The design of all buildings comply or will comply with the seismic design requirements of 49 CFR
§ 41.120. (FAA Order 5100.38d, par. 3-92)
Yes

No

N/A

12. The project specification include or will include process control and acceptance tests required for
the project by as per the applicable standard:
a. Construction and installation as contained in Advisory Circular (AC) 150/5370-10.
Yes

No

N/A

FAA Form 5100-132 (2/24) SUPERSEDES PREVIOUS EDITION

Page 2 of 3

b. Snow Removal Equipment as contained in AC 150/5220-20.
Yes
c.

No

N/A

Aircraft Rescue and Fire Fighting (ARFF) vehicles as contained in AC 150/5220-10.
Yes

No

N/A

13. For construction activities within or near aircraft operational areas(AOA):
a. The Sponsor has or will prepare a construction safety and phasing plan (CSPP) conforming
to Advisory Circular 150/5370-2.
b. Compliance with CSPP safety provisions has been or will be incorporated into the plans
and specifications as a contractor requirement.
c. Sponsor will not initiate work until receiving FAA's concurrence with the CSPP (FAA Order
5100.38, Par. 5-29).
Yes

No

N/A

14. The project was or will be physically completed without federal participation in costs due to errors
and omissions in the plans and specifications that were foreseeable at the time of project design
(49 USC §47110(b)(1) and FAA Order 5100.38d, par. 3-100).
Yes

No

N/A

Attach documentation clarifying any above item marked with “No” response.

Sponsor's Certification
I certify, for the project identified herein, responses to the forgoing items are accurate as marked and
additional documentation for any item marked “no” is correct and complete.

Executed on this 31st day of August, 2026.
Name of Sponsor: City of Bartlesville
Name of Sponsor's Authorized Official: Jim Curd, Jr
Title of Sponsor's Authorized Official: Mayor
Signature of Sponsor's Authorized Official:
I declare under penalty of perjury that the foregoing is true and correct. I understand that knowingly and
willfully providing false information to the federal government is a violation of 18 USC § 1001 (False
Statements) and could subject me to fines, imprisonment, or both.

FAA Form 5100-132 (2/24) SUPERSEDES PREVIOUS EDITION

Page 3 of 3

OMB CONTROL NUMBER: 2120-0569
OMB EXPIRATION DATE: 12/31/2026

Application for Federal Assistance SF-424
*1. Type of Submission:

*2. Type of Application

Preapplication

New

Application

Continuation

Changed/Corrected Application

Revision

*3. Date Received:

* If Revision, select appropriate letter(s):

*Other (Specify)

4. Applicant Identifier:
AIP 3-40-0007-021-2026

5a. Federal Entity Identifier:

*5b. Federal Award Identifier:
AIP 3-40-0007-021-2026

State Use Only:
6. Date Received by State:

7. State Application Identifier:

8. APPLICANT INFORMATION:
*a. Legal Name: City of Bartlesville
*b. Employer/Taxpayer Identification Number (EIN/TIN):

*c. UEI:

73-6005079

CKY9XKKMR6V8

d. Address:
*Street 1:

401 South Johnstone Avenue

Street 2:

None_________

*City:

Bartlesville

County:

Washington

*State:

OK

Province:
*Country:

United States of America

*Zip / Postal Code

74003

e. Organizational Unit:
Department Name:

Division Name:

f. Name and contact information of person to be contacted on matters involving this application:
Prefix:

Mr.

*First Name:

Micah

Middle Name:
*Last Name:

Siemers

Suffix:
Title:

Director of Engineering

Organizational Affiliation:
City of Bartlesville
*Telephone Number: 918-338-4256
*Email:

[email protected]

Fax Number: 918-338-4259

Application for Federal Assistance SF-424
*9. Type of Applicant 1: Select Applicant Type:
C. City Government
Type of Applicant 2: Select Applicant Type:

Type of Applicant 3: Select Applicant Type:

*Other (Specify)

*10. Name of Federal Agency:
DOT, Federal Aviation Administration, ASW-630
11. Assistance Listing Number:
20.116 Aiport Improvement Plan (AIP)
12. Funding Opportunity Number:

Title:

13. Competition Identification Number:

Title:

14. Areas Affected by Project (Cities, Counties, States, etc.):
City of Bartlesville, Washington County, Oklahoma

*15. Descriptive Title of Applicant’s Project:
Construct 3 75' x 75' Box Hangars
Bartlesville Municipal Airport

Attach supporting documents as specified in agency instructions.

Application for Federal Assistance SF-424
16. Congressional Districts Of:
*a. Applicant: 1

*b. Program/Project: 1

Attach an additional list of Program/Project Congressional Districts if needed.

17. Proposed Project:
*a. Start Date: 10/01/2026

*b. End Date: 12/01/27

18. Estimated Funding ($):
*a. Federal

526,632.00

*b. Applicant

27,718.00

*c. State

6,185.74

*d. Local

893,986.00

*e. Other

Companion Project AIP-021(FAA + Sponsor)

*f. Program Income

1,454,521.74

*g. TOTAL

*19. Is Application Subject to Review By State Under Executive Order 12372 Process?
a. This application was made available to the State under the Executive Order 12372 Process for review on

.

b. Program is subject to E.O. 12372 but has not been selected by the State for review.
c. Program is not covered by E. O. 12372
*20. Is the Applicant Delinquent On Any Federal Debt? (If “Yes”, provide explanation.)
Yes

No

21. *By signing this application, I certify (1) to the statements contained in the list of certifications** and (2) that the statements
herein are true, complete and accurate to the best of my knowledge. I also provide the required assurances** and agree to comply
with any resulting terms if I accept an award. I am aware that any false, fictitious, or fraudulent statements or claims may subject
me to criminal, civil, or administrative penalties. (U. S. Code, Title 218, Section 1001)
** I AGREE
** The list of certifications and assurances, or an internet site where you may obtain this list, is contained in the announcement or
agency specific instructions.
Authorized Representative:
Prefix:

Mr.

*First Name: Jim

Middle Name:
*Last Name:

Curd, Jr

Suffix:
*Title: Mayor
*Telephone Number: 918-338-4256

Fax Number: 918-338-4259

* Email: [email protected]
*Signature of Authorized Representative:

*Date Signed:

U.S. Department of Transportation
Federal Aviation Administration

OMB CONTROL NUMBER: 2120-0569
OMB EXPIRATION DATE: 12/31/2026

Application for Federal Assistance (Development and Equipment Projects)
PART II – PROJECT APPROVAL INFORMATION
PART II – SECTION A
The term “Sponsor” refers to the applicant name provided in box 8 of the associated SF-424 form.
Item 1.
Does Sponsor maintain an active registration in the System for Award
Management (www.SAM.gov)?

☒ Yes

☐ No

Item 2.
Can Sponsor commence the work identified in the application in the fiscal year the
grant is made or within six months after the grant is made, whichever is later?

☒ Yes

☐ No

☐ N/A

Item 3.
Are there any foreseeable events that would delay completion of the project? If
yes, provide attachment to this form that lists the events.

☐ Yes

☒ No

☐ N/A

☐ Yes

☒ No

☐ N/A

☐ Yes

☒ No

☐ N/A

Item 4.
Will the project(s) covered by this request have impacts or effects on the
environment that require mitigating measures? If yes, attach a summary listing of
mitigating measures to this application and identify the name and date of the
environmental document(s).
Item 5.
Is the project covered by this request included in an approved Passenger Facility
Charge (PFC) application or other Federal assistance program? If yes, please
identify other funding sources by checking all applicable boxes.
☐ The project is included in an approved PFC application
If included in an approved PFC application,
does the application only address AIP matching share?

☐ Yes

☐ No

☐ The project is another Federal Assistance program. It is CFDA number is below.

Item 6.
Will the requested Federal assistance include Sponsor indirect costs as described
in 2 CFR Appendix VII to Part 200, States and Local Government and Indian Tribe
Indirect Cost Proposals?

☐ Yes

☒ No

☐ N/A

If the request for Federal assistance includes a claim for allowable indirect costs, select the applicable indirect cost rate
the Sponsor proposes to apply:
☐ De Minimis rate of 10% as permitted by 2 CFR § 200.414.
☐ Negotiated Rate equal to
on

% as approved by
(Date) (2 CFR part 200, appendix VII).

(the Cognizant Agency)

Note: Refer to the instructions for limitations of application associated with claiming Sponsor indirect costs.
FAA Form 5100-100 SUPERSEDES PREVIOUS EDITION

Page 1 of 7

OMB CONTROL NUMBER: 2120-0569
OMB EXPIRATION DATE: 12/31/2026

PART II – SECTION B
Certification Regarding Lobbying
The declarations made on this page are under the signature of the authorized representative as identified in box 21
of form SF-424, to which this form is attached. The term “Sponsor” refers to the applicant name provided in box 8
of the associated SF-424 form.
The Authorized Representative certifies, to the best of his or her knowledge and belief, that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the Sponsor, to any
person for influencing or attempting to influence an officer or employee of an agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with
the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the
entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or
modification of any Federal contract, grant, loan, or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an
officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal
contract, grant, loan, or cooperative agreement, the Authorized Representative shall complete and submit
Standard Form-LLL, ‘‘Disclosure Form to Report Lobbying,’’ in accordance with its instructions.
(3) The Authorized Representative shall require that the language of this certification be included in the
award documents for all sub-awards at all tiers (including subcontracts, subgrants, and contracts under
grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction
was made or entered into. Submission of this certification is a prerequisite for making or entering into this
transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification
shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

FAA Form 5100-100 SUPERSEDES PREVIOUS EDITION

Page 2 of 7

OMB CONTROL NUMBER: 2120-0569
OMB EXPIRATION DATE: 12/31/2026

PART II – SECTION C
The Sponsor hereby represents and certifies as follows:
1. Compatible Land Use – The Sponsor has taken the following actions to assure compatible usage of land
adjacent to or in the vicinity of the airport:

2. Defaults – The Sponsor is not in default on any obligation to the United States or any agency of the United
States Government relative to the development, operation, or maintenance of any airport, except as stated herewith:

3. Possible Disabilities – There are no facts or circumstances (including the existence of effective or proposed
leases, use agreements or other legal instruments affecting use of the Airport or the existence of pending litigation or
other legal proceedings) which in reasonable probability might make it impossible for the Sponsor to carry out and
complete the Project or carry out the provisions of the Grant Assurances, either by limiting its legal or financial ability
or otherwise, except as follows:

4. Consistency with Local Plans – The project is reasonably consistent with plans existing at the time of
submission of this application) of public agencies that are authorized by the State in which the project is located to
plan for the development of the area surrounding the airport.

5. Consideration of Local Interest – It has given fair consideration to the interest of communities in or near where
the project may be located.

6. Consultation with Users – In making a decision to undertake an airport development project under Title 49,
United States Code, it has consulted with airport users that will potentially be affected by the project (§ 47105(a)(2)).

7. Public Hearings – In projects involving the location of an airport, an airport runway or a major runway extension,
it has afforded the opportunity for public hearings for the purpose of considering the economic, social, and
environmental effects of the airport or runway location and its consistency with goals and objectives of such
planning as has been carried out by the community and it shall, when requested by the Secretary, submit a copy of
the transcript of such hearings to the Secretary. Further, for such projects, it has on its management board either
voting representation from the communities where the project is located or has advised the communities that they
have the right to petition the Secretary concerning a proposed project.

8. Air and Water Quality Standards – In projects involving airport location, a major runway extension, or runway
location it will provide for the Governor of the state in which the project is located to certify in writing to the Secretary
that the project will be located, designed, constructed, and operated so as to comply with applicable and air and
water quality standards. In any case where such standards have not been approved and where applicable air and
water quality standards have been promulgated by the Administrator of the Environmental Protection Agency,
certification shall be obtained from such Administrator. Notice of certification or refusal to certify shall be provided
within sixty days after the project application has been received by the Secretary.

FAA Form 5100-100 SUPERSEDES PREVIOUS EDITION

Page 3 of 7

OMB CONTROL NUMBER: 2120-0569
OMB EXPIRATION DATE: 12/31/2026

PART II – SECTION C (Continued)
9. Exclusive Rights – There is no grant of an exclusive right for the conduct of any aeronautical activity at any
airport owned or controlled by the Sponsor except as follows:

10. Land – (a) The sponsor holds the following property interest in the following areas of land, which are to be
developed or used as part of or in connection with the Airport subject to the following exceptions, encumbrances,
and adverse interests, all of which areas are identified on the aforementioned property map designated as Exhibit
“A”. [1]
As described on the current Property Map Exhibit A on file with FAA

The Sponsor further certifies that the above is based on a title examination by a qualified attorney or title company
and that such attorney or title company has determined that the Sponsor holds the above property interests.
(b) The Sponsor will acquire within a reasonable time, but in any event prior to the start of any construction work under
the Project, the following property interest in the following areas of land on which such construction work is to be
performed, all of which areas are identified on the aforementioned property map designated as Exhibit “A”. [1]

(c) The Sponsor will acquire within a reasonable time, and if feasible prior to the completion of all construction work
under the Project, the following property interest in the following areas of land which are to be developed or
used as part of or in connection with the Airport as it will be upon completion of the Project, all of which areas are
identified on the aforementioned property map designated as Exhibit “A”. [1]

1

State the character of property interest in each area and list and identify for each all exceptions, encumbrances, and adverse
interests of every kind and nature, including liens, easements, leases, etc. The separate areas of land need only be identified here
by the area numbers shown on the property map.

FAA Form 5100-100 SUPERSEDES PREVIOUS EDITION

Page 4 of 7

OMB CONTROL NUMBER: 2120-0569
OMB EXPIRATION DATE: 12/31/2026

PART III – BUDGET INFORMATION – CONSTRUCTION

SECTION A - GENERAL
1. Federal Domestic Assistance Catalog Number:

20.106

2. Functional or Other Breakout:

Airport Improvement Program

SECTION B – CALCULATION OF FEDERAL GRANT

Cost Classification

Latest
Approved
Amount
(Use only for
revisions)

Adjustment + or
(-) Amount (Use
only for revisions

Total
Amount
Required

1. Administration expense
2. Preliminary expense
3. Land, structures, right-of-way
4. Architectural engineering basic fees
5. Other Architectural engineering fees
6. Geotechnical Investigation and Report
7. Land development
8. Relocation Expenses
9. Relocation payments to Individuals and Businesses
10. Demolition and removal
11. Construction and project improvement
(Bid Items #1, 23, 24, 36, 37, 40, 41, & 42)

1,454,521.74

12. Equipment
13. Miscellaneous
14. Subtotal (Lines 1 through 13)

1,454,521.74

15. Estimated Income (if applicable)
16. Net Project Amount (Line 14 minus 15)

1,454,521.74

17. Less: Companion Project AIG-020 + State

900,171.74

18. Subtotal (Lines 16 through 17)

554,350.00

19. Federal Share requested of Line 18 (38.2749553% Project)

526,632.00

20. Grantee share

27,718.00

21. Other: See Enclosed Breakdown in Section E

900,171.74

22. TOTAL PROJECT (Lines 19, 20, & 21)

FAA Form 5100-100 SUPERSEDES PREVIOUS EDITION

1,454,521.74

Page 5 of 7

BVO-CONSTRUCT 3 75'X75' BOX HANGARS
BARTLESVILLE, OKLAHOMA
2:00PM, WEDNESDAY, AUGUST 26, 2026
AIG 3-40-0007-020-2026, AIP 3-40-0007-021-2026, ODAA BVO-27-FS

PARKHILL
(Engineer's Estimate)

KOEHN CONSTRUCTION SERVICES

WL MCNATT & CO

GORMAN CONSTRUCTION

KSL DIRTWORKS LLC

ASCEND COMMERCIAL BUILDERS

JIM COOLEY CONSTRUCTION, LLC

LAMBERT CONSTRUCTION

BASE BID
Item No.
Description
1
Mobilization
2
Low Profile Aviation Barricades
Temporary Air and Water Pollution, Soil Erosion, and Siltation
3
Control
4
Remove, Stockpile, and Replace Topsoil (6-Inches Thick)
5
Off-Site Borrow
6
8" SDR-26 PVC Sewer Pipe
7
Sewerline Bore Including Casing and PVC Pipe
8
4' Diameter Drop Manhole
9
4' Diameter Concrete Manhole (6'-8' Depth)
10
4" Sanitary Sewer Service
11
Install Oil/Water Separator System
12
6" x 6" x 6" Tapping Valve, Sleeve, and Box
13
6" C-900 PVC Waterline
14
Bore 6" CERTA-LOK RJ Coupled DR-18 C-900 PVC
15
6" Fire Hydrant Assembly
16
Waterline Service
17
6" Gate Valve and Box
18
6" 90° Fitting
19
2" Flush Hydrant
20
Triaxial Geogrid
21
6" Crushed Aggregate Base Course
22
6" Portland Cement Concrete Surface Course
23
Construct Hangar Foundation
24
Construct 75' x 75' Box Hangar
25
Install 8" Riprap
26
Solid Slab Sodding and Watering Until Established

Quantity
1
1

Unit
LS
LS

Unit Price
$190,000.00
$6,000.00

Amount
$190,000.00
$6,000.00

Unit Price
$130,315.96
$561.39

Amount
$130,315.96
$561.39

Unit Price
$90,600.00
$6,900.00

Amount
$90,600.00
$6,900.00

Unit Price
$11,400.00
$7,125.00

Amount
$11,400.00
$7,125.00

Unit Price
$54,826.16
$6,875.25

Amount
$54,826.16
$6,875.25

Unit Price
$150,640.00
$5,600.00

Amount
$150,640.00
$5,600.00

Unit Price
$80,000.00
$10,000.00

Amount
$80,000.00
$10,000.00

1
505
1,427
300
54
1
2
2
2
1
670
56
2
2
1
2
2
675
675
655
2
2
3
1,150

LS
CY
CY
LF
LF
EA
EA
EA
EA
EA
LF
LF
EA
EA
EA
EA
EA
SY
SY
SY
EA
EA
SY
SY

$8,000.00
$25.00
$30.00
$150.00
$500.00
$9,000.00
$10,000.00
$2,500.00
$20,000.00
$1,500.00
$80.00
$200.00
$6,000.00
$2,000.00
$3,000.00
$1,200.00
$1,500.00
$6.00
$30.00
$90.00
$125,000.00
$506,250.00
$190.00
$12.00

$8,000.00
$12,625.00
$42,810.00
$45,000.00
$27,000.00
$9,000.00
$20,000.00
$5,000.00
$40,000.00
$1,500.00
$53,600.00
$11,200.00
$12,000.00
$4,000.00
$3,000.00
$2,400.00
$3,000.00
$4,050.00
$20,250.00
$58,950.00
$250,000.00
$1,012,500.00
$570.00
$13,800.00

$9,619.89
$34.78
$46.30
$56.46
$1,223.54
$6,736.62
$5,987.12
$6,170.99
$31,357.58
$4,771.90
$30.93
$441.09
$6,708.03
$5,801.72
$1,919.25
$444.87
$1,488.50
$10.46
$8.79
$76.09
$82,367.04
$323,070.73
$440.21
$21.50

$9,619.89
$17,563.90
$66,070.10
$16,938.00
$66,071.16
$6,736.62
$11,974.24
$12,341.98
$62,715.16
$4,771.90
$20,723.10
$24,701.04
$13,416.06
$11,603.44
$1,919.25
$889.74
$2,977.00
$7,060.50
$5,933.25
$49,838.95
$164,734.08
$646,141.46
$1,320.63
$24,725.00

$9,250.00
$18.00
$45.00
$81.00
$1,200.00
$14,000.00
$15,200.00
$4,800.00
$37,800.00
$8,300.00
$50.00
$1,050.00
$10,800.00
$4,500.00
$3,200.00
$800.00
$1,900.00
$10.00
$9.00
$150.00
$93,200.00
$335,500.00
$751.00
$21.00

$9,250.00
$9,090.00
$64,215.00
$24,300.00
$64,800.00
$14,000.00
$30,400.00
$9,600.00
$75,600.00
$8,300.00
$33,500.00
$58,800.00
$21,600.00
$9,000.00
$3,200.00
$1,600.00
$3,800.00
$6,750.00
$6,075.00
$98,250.00
$186,400.00
$671,000.00
$2,253.00
$24,150.00

$7,410.00
$13.68
$47.01
$85.85
$1,140.00
$12,540.00
$14,250.00
$4,990.67
$57,504.45
$6,270.00
$52.57
$1,026.00
$9,690.00
$4,770.35
$2,850.00
$860.56
$1,941.26
$10.62
$11.82
$93.98
$80,940.00
$300,405.86
$793.44
$4.09

$7,410.00
$6,908.40
$67,083.27
$25,755.00
$61,560.00
$12,540.00
$28,500.00
$9,981.34
$115,008.90
$6,270.00
$35,221.90
$57,456.00
$19,380.00
$9,540.70
$2,850.00
$1,721.12
$3,882.52
$7,168.50
$7,978.50
$61,556.90
$161,880.00
$600,811.72
$2,380.32
$4,703.50

$7,953.36
$15.25
$38.28
$69.90
$1,036.86
$12,140.24
$13,026.98
$4,063.77
$27,025.36
$7,154.99
$42.80
$898.90
$9,226.10
$3,884.36
$2,737.17
$700.74
$1,580.71
$8.65
$15.71
$79.61
$108,560.86
$416,291.12
$646.08
$17.78

$7,953.36
$7,701.25
$54,625.56
$20,970.00
$55,990.44
$12,140.24
$26,053.96
$8,127.54
$54,050.72
$7,154.99
$28,676.00
$50,338.40
$18,452.20
$7,768.72
$2,737.17
$1,401.48
$3,161.42
$5,838.75
$10,604.25
$52,144.55
$217,121.72
$832,582.24
$1,938.24
$20,447.00

$8,400.00
$13.44
$35.84
$112.00
$1,321.60
$20,734.56
$13,938.40
$7,728.00
$48,529.60
$15,288.00
$72.80
$560.00
$11,995.20
$5,208.00
$4,829.44
$3,166.24
$5,544.00
$8.29
$12.44
$70.11
$123,368.00
$301,609.88
$560.00
$27.94

$8,400.00
$6,787.20
$51,143.68
$33,600.00
$71,366.40
$20,734.56
$27,876.80
$15,456.00
$97,059.20
$15,288.00
$48,776.00
$31,360.00
$23,990.40
$10,416.00
$4,829.44
$6,332.48
$11,088.00
$5,595.75
$8,397.00
$45,922.05
$246,736.00
$603,219.76
$1,680.00
$32,131.00

$18,000.00
$45.00
$56.00
$89.00
$670.00
$6,700.00
$7,200.00
$14,000.00
$39,000.00
$22,000.00
$45.00
$560.00
$9,500.00
$11,200.00
$6,700.00
$900.00
$9,000.00
$10.00
$17.00
$78.00
$149,000.00
$534,000.00
$100.00
$5.00

$18,000.00
$22,725.00
$79,912.00
$26,700.00
$36,180.00
$6,700.00
$14,400.00
$28,000.00
$78,000.00
$22,000.00
$30,150.00
$31,360.00
$19,000.00
$22,400.00
$6,700.00
$1,800.00
$18,000.00
$6,750.00
$11,475.00
$51,090.00
$298,000.00
$1,068,000.00
$300.00
$5,750.00

TOTAL

$1,856,255.00

$1,381,663.80

$1,533,433.00

$1,336,073.59

$1,569,681.61

$1,584,425.72

Quantity
251
1,005
215
1
1
1
335
335
328
1
1
3
560

Unit
CY
CY
LF
EA
EA
EA
EA
SY
SY
EA
EA
SY
SY

Unit Price
$25.00
$30.00
$50.00
$9,000.00
$2,500.00
$20,000.00
$6.00
$30.00
$90.00
$125,000.00
$506,250.00
$190.00
$12.00

Amount
$6,275.00
$30,150.00
$10,750.00
$9,000.00
$2,500.00
$20,000.00
$2,010.00
$10,050.00
$29,520.00
$125,000.00
$506,250.00
$570.00
$6,720.00
$758,795.00

Unit Price
$33.94
$45.03
$44.98
$5,345.50
$5,953.14
$30,923.53
$10.17
$9.06
$66.07
$78,867.31
$310,505.00
$253.90
$20.90

Amount
$8,518.94
$45,255.15
$9,670.70
$5,345.50
$5,953.14
$30,923.53
$3,406.95
$3,035.10
$21,670.96
$78,867.31
$310,505.00
$761.70
$11,704.00
$535,617.98

Unit Price
$18.00
$45.00
$81.00
$15,000.00
$4,700.00
$37,800.00
$11.00
$8.00
$150.00
$100,000.00
$316,600.00
$751.00
$21.00

Amount
$4,518.00
$45,225.00
$17,415.00
$15,000.00
$4,700.00
$37,800.00
$3,685.00
$2,680.00
$49,200.00
$100,000.00
$316,600.00
$2,253.00
$11,760.00
$610,836.00

Unit Price
$13.68
$47.01
$85.85
$12,540.00
$4,979.09
$57,505.02
$10.62
$93.84
$938.22
$72,390.00
$300,370.43
$793.44
$4.20

Amount
$3,433.68
$47,245.05
$18,457.75
$12,540.00
$4,979.09
$57,505.02
$3,557.70
$31,436.40
$307,736.16
$72,390.00
$300,370.43
$2,380.32
$2,352.00
$864,383.60

Unit Price
$15.21
$38.29
$70.15
$13,025.27
$4,054.32
$27,025.37
$8.65
$15.77
$79.61
$104,285.44
$416,287.94
$646.08
$17.78

Amount
$3,817.71
$38,481.45
$15,082.25
$13,025.27
$4,054.32
$27,025.37
$2,897.75
$5,282.95
$26,112.08
$104,285.44
$416,287.94
$1,938.24
$9,956.80
$668,247.57

Unit Price
$13.44
$35.84
$180.32
$13,938.40
$7,728.00
$48,529.60
$8.35
$12.70
$70.00
$123,312.00
$319,860.28
$560.00
$27.94

Amount
$3,373.44
$36,019.20
$38,768.80
$13,938.40
$7,728.00
$48,529.60
$2,797.25
$4,254.50
$22,960.00
$123,312.00
$319,860.28
$1,680.00
$15,646.40
$638,867.87

Unit Price
$45.00
$56.00
$90.00
$6,700.00
$14,000.00
$39,000.00
$9.00
$17.00
$78.00
$149,000.00
$574,000.00
$100.00
$5.00

Amount
$11,295.00
$56,280.00
$19,350.00
$6,700.00
$14,000.00
$39,000.00
$3,015.00
$5,695.00
$25,584.00
$149,000.00
$574,000.00
$300.00
$2,800.00
$907,019.00

ADDITIVE ALTERNATE NO. 2
Item No.
Description
40
Wall Insulation and Linear Panel in Hangar 101 and 102
TOTAL

Quantity
1

Unit
LS

Unit Price
$50,000.00

Amount
$50,000.00
$50,000.00

Unit Price
$54,991.44

Amount
$54,991.44
$54,991.44

Unit Price
$55,600.00

Amount
$55,600.00
$55,600.00

Unit Price
$20,466.60

Amount
$20,466.60
$20,466.60

Unit Price
$22,593.52

Amount
$22,593.52
$22,593.52

Unit Price
$31,015.29

Amount
$31,015.29
$31,015.29

Unit Price
$23,000.00

Amount
$23,000.00
$23,000.00

ADDITIVE ALTERNATE NO. 3
Item No.
Description
41
Wall Insulation and Linear Panel in Hangar 103
TOTAL

Quantity
1

Unit
LS

Unit Price
$25,000.00

Amount
$25,000.00
$25,000.00

Unit Price
$27,495.72

Amount
$27,495.72
$27,495.72

Unit Price
$29,300.00

Amount
$29,300.00
$29,300.00

Unit Price
$12,123.30

Amount
$12,123.30
$12,123.30

Unit Price
$11,296.76

Amount
$11,296.76
$11,296.76

Unit Price
$15,507.52

Amount
$15,507.52
$15,507.52

Unit Price
$10,000.00

Amount
$10,000.00
$10,000.00

ADDITIVE ALTERNATE NO. 4
Item No.
Description
42
Radiant Heat in Hangar 101 and 102
TOTAL

Quantity
1

Unit
LS

Unit Price
$80,000.00

Amount
$80,000.00
$80,000.00

Unit Price
$41,470.77

Amount
$41,470.77
$41,470.77

Unit Price
$25,500.00

Amount
$25,500.00
$25,500.00

Unit Price
$28,200.96

Amount
$28,200.96
$28,200.96

Unit Price
$25,122.77

Amount
$25,122.77
$25,122.77

Unit Price
$31,091.20

Amount
$31,091.20
$31,091.20

Unit Price
$34,000.00

Amount
$34,000.00
$34,000.00

ADDITIVE ALTERNATE NO. 5
Item No.
Description
43
Radiant Heat in Hangar 103
TOTAL

Quantity
1

Unit
LS

Unit Price
$40,000.00

Amount
$40,000.00
$40,000.00

Unit Price
$20,628.06

Amount
$20,628.06
$20,628.06

Unit Price
$13,300.00

Amount
$13,300.00
$13,300.00

Unit Price
$14,100.48

Amount
$14,100.48
$14,100.48

Unit Price
$12,561.38

Amount
$12,561.38
$12,561.38

Unit Price
$15,545.60

Amount
$15,545.60
$15,545.60

Unit Price
$17,000.00

Amount
$17,000.00
$17,000.00

$2,810,050.00

FAA Participation Requested in Blue Highlighted Items, Totalling

$2,061,867.77

$1,454,521.74

$2,267,969.00

$2,275,348.53

$2,309,503.61

$2,316,453.20

Amount

NON-RESPONSIVE BID PROPOSAL

$1,993,392.00

ADDITIVE ALTERNATE NO. 1
Item No.
Description
27
Remove, Stockpile, and Replace Topsoil (6-Inches Thick)
28
Off-Site Borrow
29
8" SDR-26 PVC Sewer Pipe
30
4' Diameter Concrete Manhole (6'-8' Depth)
31
4" Sanitary Sewer Service
32
Install Oil/Water Separator System
33
Triaxial Geogrid
34
6" Crushed Aggregate Base Course
35
6" Portland Cement Concrete Surface Course
36
Construct Hangar Foundation
37
Construct 75' x 75' Box Hangar
38
Install 8" Riprap
39
Solid Slab Sodding and Watering Until Established
TOTAL

TOTAL BASE BID + ADDITIVE ALTERNATES

Unit Price

Unit Price

Amount

NON-RESPONSIVE BID PROPOSAL

Unit Price

Amount

NON-REPONSIVE BID PROPOSAL

Unit Price

Amount

NON-REPONSIVE BID PROPOSAL

Unit Price

Amount

NON-REPONSIVE BID PROPOSAL

Unit Price

Amount

NON-REPONSIVE BID PROPOSAL

$2,984,411.00

DENOTES ARITHMETIC CORRECTION
PROPOSAL PAGE 5 OMITTED FROM BID

OMB CONTROL NUMBER: 2120-0569
OMB EXPIRATION DATE: 12/31/2026

SECTION C - EXCLUSIONS
Amount Ineligible for
Participation

23. Classification (Description of non-participating work)
a. None
b.
c.
d.
e.
f.
g.

Total
SECTION D – PROPOSED METHOD OF FINANCING NON-FEDERAL SHARE

24. Grantee Share – Fund Categories

Amount

a. Securities
b. Mortgages
c. Appropriations (by Applicant)

(5% match to FAA Grant)

27,718.00

d. Bonds
e. Tax Levies
f. Non-Cash
g. Other (Explain):
h. TOTAL – Grantee share

27,718.00

25. Other Shares
a. State

6,185.74

b. Other
c. TOTAL – Other Shares

6,185.74

26. TOTAL NON-FEDERAL FINANCING

$33,903,74
SECTION E – REMARKS

(Attach sheets if additional space is required)

Line 21 is comprised of the following:

The other components of this project as shown on the tabulation of bids, that are not included in the FAA grant
application, are already funded by state and local funds.

FAA Form 5100-100 SUPERSEDES PREVIOUS EDITION

Page 6 of 7

OMB CONTROL NUMBER: 2120-0569
OMB EXPIRATION DATE: 12/31/2026

PART IV – PROGRAM NARRATIVE
(Suggested Format)
PROJECT: Construct 3 75' x 75' Box Hangars
AIRPORT: Bartlesville Municipal Airport
1. Objective:
Construct of three 75' x 75' box hangars along with the associated concrete apron.

2. Benefits Anticipated:
The project will increase hangar capacity and provide additional space for based aircraft.

3. Approach: (See approved Scope of Work in Final Application)
Parkhill will serve as Project Manager and Design Engineer. No closures in the air operations area will be required.
The ODAA will fund the portion of the project not funded by the FAA

4. Geographic Location:
Bartlesville, Oklahoma

5. If Applicable, Provide Additional Information:

6. Sponsor’s Representative: (include address & telephone number)

Micah Siemers
Director of Engineering
401 South Johnstone Avenue
Bartlesville, OK 74003
918-338-4256

FAA Form 5100-100 SUPERSEDES PREVIOUS EDITION

Page 7 of 7

U.S. Department of Transportation
Federal Aviation Administration

OMB CONTROL NUMBER: 2120-0569
EXPIRATION DATE: 12/31/2026

Certification and Disclosure Regarding Potential Conflicts of Interest
Airport Improvement Program Sponsor Certification
Sponsor: City of Bartlesville
Airport: Bartlesville Municipal Airport
Project Number: AIP 3-40-0007-021-2026
Description of Work: Construct 3 75' x 75' Box Hangars

Application
Title 2 CFR § 200.112 and § 1201.112 address Federal Aviation Administration (FAA) requirements for
conflict of interest. As a condition of eligibility under the Airport Improvement Program (AIP), sponsors
must comply with FAA policy on conflict of interest. Such a conflict would arise when any of the following
have a financial or other interest in the firm selected for award:
a) The employee, officer or agent,
b) Any member of his immediate family,
c) His or her partner, or
d) An organization which employs, or is about to employ, any of the above.
Selecting “Yes” represents sponsor or sub-recipient acknowledgement and confirmation of the
certification statement. Selecting “No” represents sponsor or sub-recipient disclosure that it cannot fully
comply with the certification statement. If “No” is selected, provide support information explaining the
negative response as an attachment to this form. This includes whether the sponsor has established
standards for financial interest that are not substantial or unsolicited gifts are of nominal value (2 CFR §
200.318(c)). The term “will” means Sponsor action taken at appropriate time based on the certification
statement focus area, but no later than the end of the project period of performance.
Certification Statements
1. The sponsor or sub-recipient maintains a written standards of conduct governing conflict of
interest and the performance of their employees engaged in the award and administration of
contracts (2 CFR § 200.318(c)). To the extent permitted by state or local law or regulations, such
standards of conduct provide for penalties, sanctions, or other disciplinary actions for violations of
such standards by the sponsor's and sub-recipient's officers, employees, or agents, or by
contractors or their agents.
Yes

No

FAA Form 5100-135 (2/24) SUPERSEDES PREVIOUS EDITION

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2. The sponsor's or sub-recipient's officers, employees or agents have not and will not solicit or
accept gratuities, favors or anything of monetary value from contractors, potential contractors, or
parties to sub-agreements (2 CFR § 200.318(c)).
Yes

No

3. The sponsor or sub-recipient certifies that is has disclosed and will disclose to the FAA any
known potential conflict of interest (2 CFR § 1200.112).
Yes

No

Attach documentation clarifying any above item marked with “no” response.

Sponsor's Certification
I certify, for the project identified herein, responses to the forgoing items are accurate as marked and
have the explanation for any item marked “no” is correct and complete.
Executed on this 31st day of August, 2026.
Name of Sponsor: City of Bartlesville
Name of Sponsor's Authorized Official: Jim Curd, Jr
Title of Sponsor's Authorized Official: Mayor
Signature of Sponsor's Authorized Official:
I declare under penalty of perjury that the foregoing is true and correct. I understand that knowingly and
willfully providing false information to the federal government is a violation of 18 USC § 1001 (False
Statements) and could subject me to fines, imprisonment, or both.

FAA Form 5100-135 (2/24) SUPERSEDES PREVIOUS EDITION

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U.S. Department of Transportation
Federal Aviation Administration

OMB CONTROL NUMBER: 2120-0569
EXPIRATION DATE: 12/31/2026

Selection of Consultants
Airport Improvement Program Sponsor Certification
Sponsor: City of Bartlesville
Airport: Bartlesville Municipal Airport
Project Number: AIP 3-40-0007-021-2026
Description of Work: Construct 3 75' x 75' Box Hangars

Application
49 USC § 47105(d) authorizes the Secretary to require certification from the sponsor that it will comply
with the statutory and administrative requirements in carrying out a project under the Airport Improvement
Program (AIP). General requirements for selection of consultant services within federal grant programs
are described in 2 CFR §§ 200.317-200.326. Sponsors may use other qualifications-based procedures
provided they are equivalent to standards of Title 40 chapter 11 and FAA Advisory Circular 150/5100-14,
Architectural, Engineering, and Planning Consultant Services for Airport Grant Projects.
Certification Statements
Except for certification statements below marked as not applicable (N/A), this list includes major
requirements of the construction project. Selecting “Yes” represents sponsor acknowledgement and
confirmation of the certification statement. The term “will” means Sponsor action taken at appropriate time
based on the certification statement focus area, but no later than the end of the project period of
performance. This list is not comprehensive and does not relieve the sponsor from fully complying with all
applicable statutory and administrative standards. The source of the requirement is referenced within
parenthesis.
1. Sponsor acknowledges their responsibility for the settlement of all contractual and administrative
issues arising out of their procurement actions (2 CFR § 200.318(k)).
Yes

No

N/A

2. Sponsor procurement actions ensure or will ensure full and open competition that does not
unduly limit competition (2 CFR § 200.319).
Yes

No

N/A

3. Sponsor has excluded or will exclude any entity that develops or drafts specifications,
requirements, or statements of work associated with the development of a request-forqualifications (RFQ) from competing for the advertised services (2 CFR § 200.319).
Yes

No

N/A

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4. The advertisement describes or will describe specific project statements-of-work that provide
clear detail of required services without unduly restricting competition (2 CFR § 200.319).
Yes

No

N/A

5. Sponsor has publicized or will publicize a RFQ that:
a. Solicits an adequate number of qualified sources (2 CFR § 200.320(d)); and
b. Identifies all evaluation criteria and relative importance (2 CFR § 200.320(d)).
Yes

No

N/A

6. Sponsor has based or will base selection on qualifications, experience, and disadvantaged
business enterprise participation with price not being a selection factor (2 CFR § 200.320(d)).
Yes

No

N/A

7. Sponsor has verified or will verify that agreements exceeding $25,000 are not awarded to
individuals or firms suspended, debarred or otherwise excluded from participating in federally
assisted projects (2 CFR §180.300).
Yes

No

N/A

8. A/E services covering multiple projects: Sponsor has agreed to or will agree to:
a. Refrain from initiating work covered by this procurement beyond five years from the date
of selection (AC 150/5100-14); and
b. Retain the right to conduct new procurement actions for projects identified or not
identified in the RFQ (AC 150/5100-14).
Yes

No

N/A

9. Sponsor has negotiated or will negotiate a fair and reasonable fee with the firm they select as
most qualified for the services identified in the RFQ (2 CFR § 200.323).
Yes

No

N/A

10. The Sponsor's contract identifies or will identify costs associated with ineligible work separately
from costs associated with eligible work (2 CFR § 200.302).
Yes

No

N/A

11. Sponsor has prepared or will prepare a record of negotiations detailing the history of the
procurement action, rationale for contract type and basis for contract fees (2 CFR §200.318(i)).
Yes

No

N/A

12. Sponsor has incorporated or will incorporate mandatory contact provisions in the consultant
contract for AIP-assisted work (49 U.S.C. Chapter 471 and 2 CFR part 200 Appendix II)
Yes

No

N/A

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13. For contracts that apply a time-and-material payment provision (also known as hourly rates,
specific rates of compensation, and labor rates), the Sponsor has established or will establish:
a. Justification that there is no other suitable contract method for the services (2 CFR
§200.318(j));
b. A ceiling price that the consultant exceeds at their risk (2 CFR §200.318(j)); and
c. A high degree of oversight that assures consultant is performing work in an efficient
manner with effective cost controls in place 2 CFR §200.318(j)).
Yes

No

N/A

14. Sponsor is not using or will not use the prohibited cost-plus-percentage-of-cost (CPPC) contract
method. (2 CFR § 200.323(d)).
Yes

No

N/A

Attach documentation clarifying any above item marked with “no” response.

Sponsor's Certification
I certify, for the project identified herein, responses to the forgoing items are accurate as marked and
additional documentation for any item marked “no” is correct and complete.
I declare under penalty of perjury that the foregoing is true and correct. I understand that knowingly and
willfully providing false information to the federal government is a violation of 18 USC § 1001 (False
Statements) and could subject me to fines, imprisonment, or both.
Executed on this 31st day of August, 2026.
Name of Sponsor: City of Bartlesville
Name of Sponsor's Authorized Official: Jim Curd, Jr
Title of Sponsor's Authorized Official: Mayor
Signature of Sponsor's Authorized Official:
I declare under penalty of perjury that the foregoing is true and correct. I understand that knowingly and
willfully providing false information to the federal government is a violation of 18 USC § 1001 (False
Statements) and could subject me to fines, imprisonment, or both.

FAA Form 5100-134 (2/24) SUPERSEDES PREVIOUS EDITION

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U.S. Department of Transportation
Federal Aviation Administration

OMB CONTROL NUMBER: 2120-0569
EXPIRATION DATE: 12/31/2026

Drug-Free Workplace
Airport Improvement Program Sponsor Certification
Sponsor: City of Bartlesville
Airport: Bartlesville Municipal Airport
Project Number: AIP 3-40-0007-021-2026
Description of Work: Construct 3 75' x 75' Box Hangars
Application
49 USC § 47105(d) authorizes the Secretary to require certification from the sponsor that it will comply
with the statutory and administrative requirements in carrying out a project under the Airport Improvement
Program (AIP). General requirements on the drug-free workplace within federal grant programs are
described in 2 CFR part 182. Sponsors are required to certify they will be, or will continue to provide, a
drug-free workplace in accordance with the regulation. The AIP project grant agreement contains specific
assurances on the Drug-Free Workplace Act of 1988.
Certification Statements
Except for certification statements below marked as not applicable (N/A), this list includes major
requirements of the construction project. Selecting “Yes” represents sponsor acknowledgement and
confirmation of the certification statement. The term “will” means Sponsor action taken at appropriate time
based on the certification statement focus area, but no later than the end of the project period of
performance. This list is not comprehensive and does not relieve the sponsor from fully complying with all
applicable statutory and administrative standards. The source of the requirement is referenced within
parenthesis.
1. A statement has been or will be published prior to commencement of project notifying employees
that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled
substance is prohibited in the sponsor's workplace, and specifying the actions to be taken against
employees for violation of such prohibition (2 CFR § 182.205).
Yes

No

N/A

2. An ongoing drug-free awareness program (2 CFR § 182.215) has been or will be established
prior to commencement of project to inform employees about:
a. The dangers of drug abuse in the workplace;
b. The sponsor's policy of maintaining a drug-free workplace;
c. Any available drug counseling, rehabilitation, and employee assistance programs; and
d. The penalties that may be imposed upon employees for drug abuse violations occurring
in the workplace.
Yes

No

N/A

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3. Each employee to be engaged in the performance of the work has been or will be given a copy of
the statement required within item 1 above prior to commencement of project (2 CFR § 182.210).
Yes

No

N/A

4. Employees have been or will be notified in the statement required by item 1 above that, as a
condition employment under the grant (2 CFR § 182.205(c)), the employee will:
a. Abide by the terms of the statement; and
b. Notify the employer in writing of his or her conviction for a violation of a criminal drug
statute occurring in the workplace no later than five calendar days after such conviction.
Yes

No

N/A

5. The Federal Aviation Administration (FAA) will be notified in writing within 10 calendar days after
receiving notice under item 4b above from an employee or otherwise receiving actual notice of
such conviction (2 CFR § 182.225). Employers of convicted employees must provide notice,
including position title of the employee, to the FAA (2 CFR § 182.300).
Yes

No

N/A

6. One of the following actions (2 CFR § 182.225(b)) will be taken within 30 calendar days of
receiving a notice under item 4b above with respect to any employee who is so convicted:
a. Take appropriate personnel action against such an employee, up to and including
termination, consistent with the requirements of the Rehabilitation Act of 1973, as
amended; and
b. Require such employee to participate satisfactorily in drug abuse assistance or
rehabilitation programs approved for such purposes by a federal, state, or local health,
law enforcement, or other appropriate agency.
Yes

No

N/A

7. A good faith effort will be made, on a continuous basis, to maintain a drug-free workplace through
implementation of items 1 through 6 above (2 CFR § 182.200).
Yes

No

N/A

Site(s) of performance of work (2 CFR § 182.230):
Location 1
Name of Location: Bartlesville Municipal Airport
Address: 401 South Johnstone Avenue
Bartlesville, OK 74003

FAA Form 5100-130 (2/24) SUPERSEDES PREVIOUS EDITION

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Attach documentation clarifying any above item marked with a “No” response.

Sponsor's Certification
I certify, for the project identified herein, responses to the forgoing items are accurate as marked and
additional documentation for any item marked “no” is correct and complete.

Executed on this 31st day of August, 2026.
Name of Sponsor: City of Bartlesville
Name of Sponsor's Authorized Official: Jim Curd, Jr
Title of Sponsor's Authorized Official:Mayor
Signature of Sponsor's Authorized Official:
I declare under penalty of perjury that the foregoing is true and correct. I understand that knowingly and
willfully providing false information to the federal government is a violation of 18 USC § 1001 (False
Statements) and could subject me to fines, imprisonment, or both.

FAA Form 5100-130 (2/24) SUPERSEDES PREVIOUS EDITION

Page 3 of 3

U.S. Department of Transportation
Federal Aviation Administration

OMB CONTROL NUMBER: 2120-0569
EXPIRATION DATE: 12/31/2026

Equipment and Construction Contracts
Airport Improvement Sponsor Certification

Sponsor: City of Bartlesville
Airport: Bartlesville Municipal Airport
Project Number: AIP 3-40-0007-021-2026
Description of Work: Construct 3 75' x 75' Box Hangars

Application
49 USC § 47105(d) authorizes the Secretary to require certification from the sponsor that it will comply
with the statutory and administrative requirements in carrying out a project under the Airport Improvement
Program (AIP). General procurement standards for equipment and construction contracts within Federal
grant programs are described in 2 CFR §§ 200.317-200.326. Labor and Civil Rights Standards
applicable to the AIP are established by the Department of Labor (www.doI.gov) AIP Grant Assurance
C.1—General Federal Requirements identifies all applicable Federal Laws, regulations, executive orders,
policies, guidelines and requirements for assistance under the AIP. Sponsors may use state and local
procedures provided the procurement conforms to these federal standards.
This certification applies to all equipment and construction projects. Equipment projects may or may not
employ laborers and mechanics that qualify the project as a “covered contract” under requirements
established by the Department of Labor requirements. Sponsor shall provide appropriate responses to
the certification statements that reflect the character of the project regardless of whether the contract is
for a construction project or an equipment project.
Certification Statements
Except for certification statements below marked as not applicable (N/A), this list includes major
requirements of the construction project. Selecting “Yes” represents sponsor acknowledgement and
confirmation of the certification statement. The term “will” means Sponsor action taken at appropriate
time based on the certification statement focus area, but no later than the end of the project period of
performance. This list is not comprehensive and does not relieve the sponsor from fully complying with all
applicable statutory and administrative standards. The source of the requirement is referenced within
parenthesis.
1. A written code or standard of conduct is or will be in effect prior to commencement of the project
that governs the performance of the sponsor's officers, employees, or agents in soliciting,
awarding and administering procurement contracts (2 CFR § 200.318).
Yes

No

N/A

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2. For all contracts, qualified and competent personnel are or will be engaged to perform contract
administration, engineering supervision, construction inspection, and testing
(Grant Assurance C.17).
Yes

No

N/A

3. Sponsors that are required to have a Disadvantage Business Enterprise (DBE) program on file
with the FAA have included or will include clauses required by Title VI of the Civil Rights Act and
49 CFR Part 26 for Disadvantaged Business Enterprises in all contracts and subcontracts.
Yes

No

N/A

4. Sponsors required to have a DBE program on file with the FAA have implemented or will
implement monitoring and enforcement measures that:
a. Ensure work committed to Disadvantaged Business Enterprises at contract award is
actually performed by the named DBEs (49 CFR § 26.37(b));
b. Include written certification that the sponsor has reviewed contract records and has
monitored work sites for performance by DBE firms (49 CFR § 26.37(b)); and
c. Provides for a running tally of payments made to DBE firms and a means for comparing
actual attainments (i.e. payments) to original commitments (49 CFR § 26.37(c)).
Yes

No

N/A

5. Sponsor procurement actions using the competitive sealed bid method (2 CFR § 200.320(c)). was
or will be:
a. Publicly advertised, allowing a sufficient response time to solicit an adequate number of
interested contractors or vendors;
b. Prepared to include a complete, adequate and realistic specification that defines the
items or services in sufficient detail to allow prospective bidders to respond;
c. Publicly opened at a time and place prescribed in the invitation for bids; and
d. Prepared in a manner that result in a firm fixed price contract award to the lowest
responsive and responsible bidder.
Yes

No

N/A

6. For projects the Sponsor proposes to use the competitive proposal procurement method (2 CFR §
200.320(d)), Sponsor has requested or will request FAA approval prior to proceeding with a
competitive proposal procurement by submitting to the FAA the following:
a. Written justification that supports use of competitive proposal method in lieu of the
preferred sealed bid procurement method;
b. Plan for publicizing and soliciting an adequate number of qualified sources; and
c. Listing of evaluation factors along with relative importance of the factors.
Yes

No

N/A

7. For construction and equipment installation projects, the bid solicitation includes or will include the
current federal wage rate schedule(s) for the appropriate type of work classifications (2 CFR Part
200, Appendix II).
Yes

No

N/A

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8. Concurrence was or will be obtained from the Federal Aviation Administration (FAA) prior to
contract award under any of the following circumstances (Order 5100.38D):
a. Only one qualified person/firm submits a responsive bid;
b. Award is to be made to other than the lowest responsible bidder; and
c. Life cycle costing is a factor in selecting the lowest responsive bidder.
Yes

No

N/A

9. All construction and equipment installation contracts contain or will contain provisions for:
a. Access to Records (§ 200.336)
b. Buy American Preferences (Title 49 U.S.C. § 50101)
c. Civil Rights - General Provisions and Title VI Assurances( 41 CFR part 60)
d. Federal Fair Labor Standards (29 U.S.C. § 201, et seq)
e. Occupational Safety and Health Act requirements (20 CFR part 1920)
f.

Seismic Safety — building construction (49 CFR part 41)

g. State Energy Conservation Requirements - as applicable(2 CFR part 200, Appendix II)
h. U.S. Trade Restriction (49 CFR part 30)
i.

Veterans Preference (49 USC § 47112(c))
Yes

No

N/A

10. All construction and equipment installation contracts exceeding $2,000 contain or will contain the
provisions established by:
a. Davis-Bacon and Related Acts (29 CFR part 5)
b. Copeland “Anti-Kickback” Act (29 CFR parts 3 and 5)
Yes

No

N/A

11. All construction and equipment installation contracts exceeding $3,000 contain or will contain a
contract provision that discourages distracted driving (E.O. 13513).
Yes

No

N/A

12. All contracts exceeding $10,000 contain or will contain the following provisions as applicable:
a. Construction and equipment installation projects - Applicable clauses from
41 CFR Part 60 for compliance with Executive Orders 11246 and 11375 on Equal
Employment Opportunity;
b. Construction and equipment installation - Contract Clause prohibiting segregated facilities
in accordance with 41 CFR part 60-1.8;
C. Requirement to maximize use of products containing recovered materials in accordance
with 2 CFR § 200.322 and 40 CFR part 247; and
d. Provisions that address termination for cause and termination for convenience
(2 CFR Part 200, Appendix II).
Yes

No

N/A

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13. All contracts and subcontracts exceeding $25,000: Measures are in place or will be in place (e.g.
checking the System for Award Management) that ensure contracts and subcontracts are not
awarded to individuals or firms suspended, debarred, or excluded from participating in federally
assisted projects (2 CFR parts 180 and 1200).
Yes

No

N/A

14. Contracts exceeding the simplified acquisition threshold (currently $250,000) include or will include
provisions, as applicable, that address the following:
a. Construction and equipment installation contracts - a bid guarantee of 5%, a performance
bond of 100%, and a payment bond of 100% (2 CFR § 200.325);
b. Construction and equipment installation contracts - requirements of the Contract Work
Hours and Safety Standards Act (40 USC 3701-3708, Sections 103 and 107);
C. Restrictions on Lobbying and Influencing (2 CFR part 200, Appendix II);
d. Conditions specifying administrative, contractual and legal remedies for instances where
contractor of vendor violate or breach the terms and conditions of the contract (2 CFR
§200, Appendix II); and
e. All Contracts - Applicable standards and requirements issued under Section 306 of the
Clean Air Act (42 USC 7401-7671q), Section 508 of the Clean Water Act (33 USC
1251-1387, and Executive Order 11738.
Yes

No

N/A

Attach documentation clarifying any above item marked with “No” response.

Sponsor's Certification
I certify, for the project identified herein, responses to the forgoing items are accurate as marked and
additional documentation for any item marked “no” is correct and complete.
Executed on this 31st day of August, 2026.
Name of Sponsor: City of Bartlesville
Name of Sponsor's Authorized Official: Jim Curd, Jr
Title of Sponsor's Authorized Official: Mayor
Signature of Sponsor's Authorized Official:
I declare under penalty of perjury that the foregoing is true and correct. I understand that knowingly and
willfully providing false information to the federal government is a violation of 18 USC § 1001 (False
Statements) and could subject me to fines, imprisonment, or both.

FAA Form 5100-131 (2/24) SUPERSEDES PREVIOUS EDITION

Page 4 of 4

U.S. Department of Transportation
Federal Aviation Administration

OMB CONTROL NUMBER: 2120-0569
EXPIRATION DATE: 12/31/2026

Construction Project Final Acceptance
Airport Improvement Program Sponsor Certification
Sponsor: City of Bartlesville
Airport: Bartlesville Municipal Airport
Project Number: AIP 3-40-0007-021-2026
Description of Work: Construct 3 75' x 75' Box Hangars

Application
49 USC § 47105(d), authorizes the Secretary to require me certification from the sponsor that it will
comply with the statutory and administrative requirements in carrying out a project under the Airport
Improvement Program. General standards for final acceptance and close out of federally funded
construction projects are in 2 CFR § 200.343 — Closeout and supplemented by FAA Order 5100.38. The
sponsor must determine that project costs are accurate and proper in accordance with specific
requirements of the grant agreement and contract documents.
Certification Statements
Except for certification statements below marked not applicable (N/A), this list includes major
requirements of the construction project. Selecting “Yes” represents sponsor acknowledgment and
confirmation of the certification statement. The term “will” means Sponsor action taken at appropriate
time based on the certification statement focus area, but no later than the end of the project period of
performance. This list is not comprehensive and does not relieve the sponsor from fully complying with
all applicable statutory and administrative standards. The source of the requirement is referenced within
parenthesis.
1. The personnel engaged in project administration, engineering supervision, project inspection, and
acceptance testing were or will be determined to be qualified and competent to perform the work
(Grant Assurance).
Yes

No

N/A

2. Construction records, including daily logs, were or will be kept by the resident
engineer/construction inspector that fully document contractor's performance in complying with:
a. Technical standards (Advisory Circular (AC) 150/5370-12);
b. Contract requirements (2 CFR part 200 and FAA Order 5100.38); and
c.

Construction safety and phasing plan measures (AC 150/5370-2).
Yes

No

N/A

3. All acceptance tests specified in the project specifications were or will be performed and
documented. (AC 150/5370-12).
Yes

No

N/A

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4. Sponsor has taken or will take appropriate corrective action for any test result outside of
allowable tolerances (AC 150/5370-12).
Yes

No

N/A

5. Pay reduction factors required by the specifications were applied or will be applied in computing
final payments with a summary made available to the FAA (AC 150/5370-10).
Yes

No

N/A

6. Sponsor has notified, or will promptly notify the Federal Aviation Administration (FAA) of the
following occurrences:
a. Violations of any federal requirements set forth or included by reference in the contract
documents (2 CFR part 200);
b. Disputes or complaints concerning federal labor standards (29 CFR part 5); and
c.

Violations of or complaints addressing conformance with Equal Employment Opportunity or
Disadvantaged Business Enterprise requirements (41 CFR Chapter 60 and 49 CFR part 26).
Yes

7.

No

N/A

Weekly payroll records and statements of compliance were or will be submitted by the prime
contractor and reviewed by the sponsor for conformance with federal labor and civil rights
requirements as required by FAA and U.S. Department of Labor (29 CFR Part 5).
Yes

No

N/A

8. Payments to the contractor were or will be made in conformance with federal requirements and
contract provisions using sponsor internal controls that include:
a. Retaining source documentation of payments and verifying contractor billing statements
against actual performance (2 CFR § 200.302 and FAA Order 5100.38);
b. Prompt payment of subcontractors for satisfactory performance of work (49 CFR § 26.29);
c.

Release of applicable retainage upon satisfactory performance of work (49 CFR § 26.29);
and

d. Verification that payments to DBEs represent work the DBE performed by carrying out a
commercially useful function (49 CFR §26.55).
Yes

No

N/A

9. A final project inspection was or will be conducted with representatives of the sponsor and the
contractor present that ensure:
a. Physical completion of project work in conformance with approved plans and specifications
(Order 5100.38);
b. Necessary actions to correct punch list items identified during final inspection are complete
(Order 5100.38); and
c.

Preparation of a record of final inspection and distribution to parties to the contract
(Order 5100.38);
Yes

No

N/A

10. The project was or will be accomplished without material deviations, changes, or modifications
from approved plans and specifications, except as approved by the FAA (Order 5100.38).
Yes

No

N/A

FAA Form 5100-129 (2/24) SUPERSEDES PREVIOUS EDITION

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11. The construction of all buildings have complied or will comply with the seismic construction
requirements of 49 CFR § 41.120.
Yes

No

N/A

12. For development projects, sponsor has taken or will take the following close-out actions:
a. Submit to the FAA a final test and quality assurance report summarizing acceptance test
results, as applicable (Grant Condition);
b. Complete all environmental requirements as established within the project environmental
determination (Oder 5100.38); and
C. Prepare and retain as-built plans (Order 5100.38).
Yes

No

N/A

13. Sponsor has revised or will revise their airport layout plan (ALP) that reflects improvements made
and has submitted or will submit an updated ALP to the FAA no later than 90 days from the
period of performance end date. (49 USC § 47107 and Order 5100.38).
Yes

No

N/A

Attach documentation clarifying any above item marked with “No” response.

Sponsor's Certification
I certify, for the project identified herein, responses to the forgoing items are accurate as marked and
additional documentation for any item marked “no” is correct and complete.

Executed on this 31st day of August, 2026.
Name of Sponsor: City of Bartlesville
Name of Sponsor's Authorized Official: Jim Curd, Jr
Title of Sponsor's Authorized Official: Mayor
Signature of Sponsor's Authorized Official:
I declare under penalty of perjury that the foregoing is true and correct. I understand that knowingly and
willfully providing false information to the federal government is a violation of 18 USC § 1001 (False
Statements) and could subject me to fines, imprisonment, or both.

FAA Form 5100-129 (2/24) SUPERSEDES PREVIOUS EDITION

page 3 of 3

OMB Number: 4040-0013
Expiration Date: 06/30/2028

CERTIFICATION REGARDING LOBBYING
Certification for Contracts, Grants, Loans, and Cooperative Agreements
The undersigned certifies, to the best of his or her knowledge and belief, that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to
any person for influencing or attempting to influence an officer or employee of an agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with
the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan,
the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or
modification of any Federal contract, grant, loan, or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an
officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal
contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard
Form-LLL, "Disclosure of Lobbying Activities," in accordance with its instructions.

(3) The undersigned shall require that the language of this certification be included in the award
documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants,
loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This
certification is a material representation of fact upon which reliance was placed when this transaction was
made or entered into. Submission of this certification is a prerequisite for making or entering into this
transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required
certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for
each such failure.
Statement for Loan Guarantees and Loan Insurance
The undersigned states, to the best of his or her knowledge and belief, that:
If any funds have been paid or will be paid to any person for influencing or attempting to influence an
officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an
employee of a Member of Congress in connection with this commitment providing for the United States to
insure or guarantee a loan, the undersigned shall complete and submit Standard Form-LLL, "Disclosure of
Lobbying Activities," in accordance with its instructions. Submission of this statement is a prerequisite for
making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to
file the required statement shall be subject to a civil penalty of not less than $10,000 and not more than
$100,000 for each such failure.

*APPLICANT'S ORGANIZATION:
City of Bartlesville
*PRINTED NAME AND TITLE OF AUTHORIZED REPRESENTATIVE:
Prefix:
*Last Name: Curd, Jr

*First Name:Jim

Middle Name:
Suffix:

*Title: Mayor

*SIGNATURE:

*DATE:

U.S. Department of Transportation
Federal Aviation Administration

OMB CONTROL NUMBER: 2120-0569
EXPIRATION DATE: 12/31/2026

Project Plans and Specifications
Airport Improvement Program Sponsor Certification
Sponsor: City of Bartlesville
Airport: Bartlesville Municipal Airport
Project Number: AIP 3-40-0007-021-2026
Description of Work: Construct 3 75' x 75' Box Hangars

Application
49 USC § 47105(d) authorizes the Secretary to require certification from the sponsor that it will comply
with the statutory and administrative requirements in carrying out a project under the Airport Improvement
Program (AIP). Labor and civil rights standards applicable to AIP are established by the Department of
Labor (www.doI.gov/). AIP Grant Assurance C.1—General Federal Requirements identifies applicable
federal laws, regulations, executive orders, policies, guidelines and requirements for assistance under
AIP. A list of current advisory circulars with specific standards for procurement, design or construction of
airports, and installation of equipment and facilities is referenced in standard airport sponsor Grant
Assurance 34 contained in the grant agreement.
Certification Statements
Except for certification statements below marked as not applicable (N/A), this list includes major
requirements of the construction project. Selecting “Yes” represents sponsor acknowledgement and
confirmation of the certification statement. The term “will” means Sponsor action taken at appropriate
time based on the certification statement focus area, but no later than the end of the project period of
performance. This list is not comprehensive and does not relieve the sponsor from fully complying with all
applicable statutory and administrative standards. The source of the requirement is referenced within
parenthesis.
1. The plans and specifications were or will be prepared in accordance with applicable federal
standards and requirements, so that no deviation or modification to standards set forth in the
advisory circulars, or FAA-accepted state standard, is necessary other than those explicitly
approved by the Federal Aviation Administration (FAA) (14 USC § 47105).
Yes

No

N/A

2. Specifications incorporate or will incorporate a clear and accurate description of the technical
requirement for the material or product that does not contain limiting or proprietary features that
unduly restrict competition (2 CFR §200.319).
Yes

No

N/A

FAA Form 5100-132 (2/24) SUPERSEDES PREVIOUS EDITION

Page 1 of 3

3. The development that is included or will be included in the plans is depicted on the current airport
layout plan as approved by the FAA (14 USC § 47107).
Yes

No

N/A

4. Development and features that are ineligible or unallowable for AIP funding have been or will be
omitted from the plans and specifications (FAA Order 5100.38, par. 3-43).
Yes

No

N/A

5. The specification does not use or will not use “brand name” or equal to convey requirements
unless sponsor requests and receives approval from the FAA to use brand name (FAA Order
5100.38, Table U-5).
Yes

No

N/A

6. The specification does not impose or will not impose geographical preference in their
procurement requirements (2 CFR §200.319(b) and FAA Order 5100.38, Table U-5).
Yes

No

N/A

7. The use of prequalified lists of individuals, firms or products include or will include sufficient
qualified sources that ensure open and free competition and that does not preclude potential
entities from qualifying during the solicitation period (2 CFR §319(d)).
Yes

No

N/A

8. Solicitations with bid alternates include or will include explicit information that establish a basis for
award of contract that is free of arbitrary decisions by the sponsor (2 CFR § 200.319(a)(7)).
Yes

No

N/A

9. Concurrence was or will be obtained from the FAA if Sponsor incorporates a value engineering
clause into the contract (FAA Order 5100.38, par. 3-57).
Yes

No

N/A

10. The plans and specifications incorporate or will incorporate applicable requirements and
recommendations set forth in the federally approved environmental finding (49 USC §47106(c)).
Yes

No

N/A

11. The design of all buildings comply or will comply with the seismic design requirements of 49 CFR
§ 41.120. (FAA Order 5100.38d, par. 3-92)
Yes

No

N/A

12. The project specification include or will include process control and acceptance tests required for
the project by as per the applicable standard:
a. Construction and installation as contained in Advisory Circular (AC) 150/5370-10.
Yes

No

N/A

FAA Form 5100-132 (2/24) SUPERSEDES PREVIOUS EDITION

Page 2 of 3

b. Snow Removal Equipment as contained in AC 150/5220-20.
Yes
c.

No

N/A

Aircraft Rescue and Fire Fighting (ARFF) vehicles as contained in AC 150/5220-10.
Yes

No

N/A

13. For construction activities within or near aircraft operational areas(AOA):
a. The Sponsor has or will prepare a construction safety and phasing plan (CSPP) conforming
to Advisory Circular 150/5370-2.
b. Compliance with CSPP safety provisions has been or will be incorporated into the plans
and specifications as a contractor requirement.
c. Sponsor will not initiate work until receiving FAA's concurrence with the CSPP (FAA Order
5100.38, Par. 5-29).
Yes

No

N/A

14. The project was or will be physically completed without federal participation in costs due to errors
and omissions in the plans and specifications that were foreseeable at the time of project design
(49 USC §47110(b)(1) and FAA Order 5100.38d, par. 3-100).
Yes

No

N/A

Attach documentation clarifying any above item marked with “No” response.

Sponsor's Certification
I certify, for the project identified herein, responses to the forgoing items are accurate as marked and
additional documentation for any item marked “no” is correct and complete.

Executed on this 31st day of August, 2026.
Name of Sponsor: City of Bartlesville
Name of Sponsor's Authorized Official: Jim Curd, Jr
Title of Sponsor's Authorized Official: Mayor
Signature of Sponsor's Authorized Official:
I declare under penalty of perjury that the foregoing is true and correct. I understand that knowingly and
willfully providing false information to the federal government is a violation of 18 USC § 1001 (False
Statements) and could subject me to fines, imprisonment, or both.

FAA Form 5100-132 (2/24) SUPERSEDES PREVIOUS EDITION

Page 3 of 3

Agenda Item ___
7.c.iv.
September 1, 2026
Prepared by Alicia Shelton
Accounting and Finance

I.

SUBJECT, ATTACHMENTS, AND BACKGROUND
A resolution amending the budget of the City of Bartlesville for fiscal year 2026-27
appropriating grant funds from the Oklahoma Department of Aerospace and
Aeronautics (ODAA) and the FAA for the Bartlesville Municipal Airport.
Attachments:
A resolution amending the Budget for the City of Bartlesville for fiscal year 20262027. Appropriating Grant Revenue for the Bartlesville Municipal Airport.

II.

STAFF COMMENTS AND ANALYSIS
The City of Bartlesville Municipal Airport has applied for grants from the FAA and
ODAA to help with construction costs to Construct 3 75’ X 75’ Box Hangars. These
funds are contingent upon receipt from the FAA and ODAA but must be appropriated
prior to their expense. The breakdown of funds is as follows, FAA $1,375,918 and
ODAA $1,000,668.

III.

BUDGET IMPACT
Budgetary impact nets zero, $2,376,586 increase in revenue and $2,376,586 increase in
expenditure.

IV.

RECOMMENDED ACTION
Staff Recommends approval of resolution to appropriate funds.

RESOLUTION ___________
A RESOLUTION
BARTLESVILLE,
APPROPRIATING
AIRPORT FUND.

AMENDING THE BUDGET OF THE CITY OF
OKLAHOMA
FOR
FISCAL
YEAR
2026–2027,
UNBUDGETED REVENUE FOR THE MUNICIPAL

WHEREAS, THE City of Bartlesville has received grant funds from ODAA and FAA in
the amount of $2,376,586; and
WHEREAS, the City of Bartlesville needs to appropriate $2,376,586 of these revenues
prior to their expenditure;
NOW, THERFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF BARTLESVILLE, OKLAHOMA that:
The Airport Dept (147) of the Municipal Airport Fund (240) shall be
increased as follows:
Other Improvements (55930)

$ 2,376,586

APPROVED BY THE CITY COUNCIL AND SIGNED BY THE MAYOR OF THE
CITY OF BARTLESVILLE THIS 8th DAY OF SEPTEMBER, 2026.

Mayor

Attest:

City Clerk

7.d.i.

7.d.ii.

7.d.iii.

7.d.iv.

Agenda Item ___
7.d.v.
September 7, 2026
Prepared by Kiley Roberson
Library

I.

SUBJECT, ATTACHMENTS, AND BACKGROUND
Discuss and approve the Citizenship and Civic Engagement Grant contract between the
Oklahoma Department of Libraries and the City of Bartlesville/Bartlesville Public Library
Attachments: Contract # F-27-034
Certification
Claim Form

II.

STAFF COMMENTS AND ANALYSIS
The annual Citizenship and Civic Engagement Grant funds the salary of the Literacy Instructor
position. She promotes citizenship and civic engagement by providing resources, information,
and training to area residents.
The Citizenship program has helped numerous residents earn US Citizenship, learn English, and
learn Spanish. This year one of the English Language Learner (ELL) students achieved statewide recognition with the Learner of the Year Award 2025.

III.

RECOMMENDED ACTION
Staff recommends City Council approval of the Citizenship and Civic Engagement Grant.

CONTRACT

Contract No: F-27-034
CIVENG
PO430_3676
Page 1 of 7

BETWEEN OKLAHOMA DEPARTMENT OF LIBRARIES
AND CITY OF BARTLESVILLE
I. CONTRACTING PARTIES
The contracting parties are the Oklahoma Department of Libraries, a state agency (Department), and
City of Bartlesville, a municipal government (Subrecipient), (collectively known herein as the “Parties”).
II. TERM OF THE CONTRACT
This Contract shall begin on the date of execution and shall terminate on August 31, 2027.
a. In the event the Subrecipient fails to comply with the terms and conditions of this Contract, the
Department may, upon written notice of such non-compliance to the Subrecipient, cancel the
Contract effective upon receipt of notice. Such cancellation shall be in addition to any other rights
and remedies provided for by law. This Contract may be terminated without cause by either party
upon thirty (30) days written notice to the other party, or in accordance with the provisions set forth
herein.
b. The Parties of this contract understand and acknowledge any future contracts or renewals are not
automatic nor implied by this Contract.
III. OBLIGATIONS OF THE SUBRECIPIENT
The Subrecipient shall render diligently and competently the services indicated, and in the manner set
forth herein, which shall be binding on the Parties.
The Subrecipient shall:
a. Use grant funds to achieve goals and outcomes described in the approved project proposal.
b. Partner with a minimum of one community organization in the implementation of grant activities.
c. Publicize the grant, partnerships, and project activities across a minimum of three formats and/or
community partners. Include acknowledgements using the provided language on any publications or
presentations resulting from participation in the grant.
d. Collect participant feedback of gains in knowledge and understanding in each program offered
through this grant using the survey provided.
e. Exchange ideas and best practices through engaging in ODL-hosted meetings.
f. Agree to the LSTA Certifications and Assurances. A signed copy must be on file at the Department.
g. Complete all project activities, expend grant funds, and have all items in hand by May 31, 2027.
h. Submit a final project report. Final Reports will be completed in two parts.
i. Expenses. An Expense Report template will be provided, and a detailed, itemized report will be
due June 15, 2027.

Rev. 07/2025

Contract No: F-27-034
CIVENG
PO430_3676
Page 2 of 7

ii. Narratives. Due July 31, 2027, this portion includes the following:
 Narrative responses;
 The Programs and Statistics Report;
 a minimum of two photos, flyers, or newspaper articles reflecting the project activities; and
 a minimum of one quote from a participant of the project activities.
IV. OBLIGATIONS OF THE DEPARTMENT
The Department shall carry out the subsequent administrative responsibilities:
a. Approve the proposal, provide a contract, LSTA Certifications and Assurances, and claim form to the
Subrecipient.
b. Process grant payment to the Subrecipient upon receipt of a notarized claim form.
c. Provide a means for Subrecipients to network and exchange information.
d. Provide technical assistance and resources as needed.
e. Review and approve the Final Report.
V. PROJECT FUNDING
In accordance with the terms of this Contract, the Department will grant Thirteen Thousand Six
Hundred Sixty-One Dollars and Eight Cents ($13,661.08) to carry out project activities as detailed in
the approved proposal. Funding is provided by the Library Services and Technology Act through the
Institute of Museum and Library Services.
a. Expenditures for this project must conform to the approved budget and to applicable local, state,
and federal laws and regulations, and are subject to all conditions of this Contract.
b. Grant funds may not be used for entertainment, refreshments, or giveaways.
c. Any deviations from the approved budget must be approved by the Department in writing.
d. Subrecipient will sign, notarize, and submit to the Department a claim form not later than December
20, 2026. Failure to timely submit said notarized claim form may result in non-payment of the
request.
e. Payment will be made via electronic deposit within 45 days of receipt of the notarized claim form
and the availability of federal funds.
VI. GENERAL PROVISIONS
a. Notices
Any notices to be given herein shall be sent by depositing such notice with the United States Postal
Service, certified or registered mail, return receipt requested, with sufficient postage prepaid,
addressed as specified below. Notice shall be deemed effective upon receipt or refusal of delivery.

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Contract No: F-27-034
CIVENG
PO430_3676
Page 3 of 7

Either party may at any time designate any other address by giving written notice to the other party.
As to the Department:
As to the Subrecipient:
ODL – State Records Center
Bartlesville Public Library Literacy Services
Attn: Katherine Witzig
Attn: Kiley Roberson
426 E Hill Street
600 South Johnstone Avenue
Oklahoma City, OK 73105
Bartlesville, OK 74003

b. No Grant of Authority
Nothing herein shall be construed as conferring upon Subrecipient the authority to assume or incur
any liability or obligation of any kind, expressed or implied, in the name of or on behalf of the
Department. The Subrecipient agrees not to assume or incur any such liability without the prior
written consent of the Department.
c. Performance Suspension
Performance may be suspended by either party for any act of God, war, riots, fire, explosion, strike,
injunction, inability to obtain fuel, power, labor, or transportation, accident, national defense
requirements, or any cause beyond the control of such party, which prevents the performance of
such party. An alleged breach of this Contract by either party shall be grounds for immediate
suspension of performance.
d. Liability
The Department shall not be liable for any injuries or damages to persons or property resulting from
acts or omissions of the Subrecipient, its officers, employees, agents, or trustees, in carrying out the
activities of this Contract.
e. Accident or Illness
The Subrecipient agrees that any accident or illness during the performance of this Contract will not
be the responsibility of the Department and in no way holds the Department liable for such accident
or illness.
f. Understanding Terms
The Parties hereto have read and fully understand the terms of this Contract and the LSTA
Certifications and Assurances and agree to be bound by the same.
VII. RECORDS MAINTENANCE AND ACCESS REQUIREMENTS
The Subrecipient agrees to maintain all financial and programmatic records, supporting documents,
statistical records, and other records relating to this grant award for a period of three (3) years after the
last State Program Report for the Oklahoma LSTA 5-Year Plan 2023-2027 is submitted, or until January
29, 2032, whichever is later.

Rev. 07/2025

Contract No: F-27-034
CIVENG
PO430_3676
Page 4 of 7

Upon reasonable notice, the Department, Office of the Attorney General (OAG), the State Auditor’s
Office, the State Purchasing Director, or their representatives, shall be entitled to any books, records,
and other documents and items for purpose of audit and examination at Subrecipient’s premises
during normal business hours at no additional cost. The Subrecipient further agrees to provide
appropriate access by the aforementioned parties to any subcontractor’s associated records.
Subrecipient is required to retain records relative to the Contract for the duration of the Contract and
for a period of seven (7) years following the completion or termination of this Contract. If a claim, audit,
litigation, or other action involving such records is started before the end of the seven-year period, the
records are required to be maintained for two (2) years from the date that all issues arising out of the
action are resolved, or until the end of the seven (7) year retention period, whichever is later.
VIII. VENUES AND APPLICABLE LAW
If any legal action is taken to enforce the terms of this contract, the Parties agree that the venue for all
legal action is Oklahoma County, Oklahoma. This contract shall be governed by and construed in
accordance with the laws of the State of Oklahoma.
IX. ADDITIONAL REQUIREMENTS
a. It is expressly agreed that the Subrecipient under this contract is an independent entity and under
no circumstances shall any owners, officers, employees or volunteers of the Subrecipient be
considered employees of the Department or the State of Oklahoma. The Subrecipient is responsible
for all types of claims due to its volunteers, employees, or any third parties. The Subrecipient will
indemnify and hold harmless the Department and the State of Oklahoma from and against any and
all claims arising out of the Subrecipient’s, or any of the Subrecipient’s employees’ or volunteers’
performance, including, but not limited to, the use of automobiles or other transportation.
b. The Subrecipient will comply with all applicable federal and state laws and any other requirements
relevant to the performance of the Subrecipient under this contract, including, but not limited to,
the rules and guidance as applicable found in the Uniform Administrative Requirements, Cost
Principles, and Audit Requirements for Federal Awards, 2 CFR § 200 and 2 CFR § 3187.
c. All publicity related to the grant award must include acknowledgment of the Institute of Museum
and Library Services in accordance with IMLS Acknowledgement Requirements and the Oklahoma
Department of Libraries. Publicity includes, but is not limited to press releases, media events, public
events, displays in the benefiting library, announcements on the Subrecipient’s website, and
materials distributed through the grant project. The Subrecipient shall provide the Department with
one set of all public relations materials produced under this grant with the Final Report, with the
submission of invoices and receipts, or upon request.
d. The Department may terminate this Contract in whole or in part if funds sufficient to pay obligations
under the Contract are not appropriated or received from an intended third-party funding source. In

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Contract No: F-27-034
CIVENG
PO430_3676
Page 5 of 7

the event of such inefficiency, Subrecipient will be provided at least fifteen (15) calendar days’
written notice of termination. The determination by the Department of insufficient funding shall be
accepted by, and shall be final and binding on, the Subrecipient. Subrecipient shall immediately
comply with notice terms upon receipt of notice and shall take all necessary steps to minimize the
incurrence of costs affected by the notice. If an order or other payment mechanism has been issued
and a product or service has been accepted as satisfactory prior to the effective date of termination,
the termination does not relieve the obligation to pay for the product or service, but there shall not
be any liability for further payments or damages caused by or associated with such termination. The
Department’s exercise of its right to terminate under this provision shall not be considered a default
or breach under the Contract or relieve the Subrecipient of any liability for claims arising under this
Contract.
e. In the event the Subrecipient does not comply with the terms of this contract, including the
timetable, budget, and objectives, the Subrecipient will be given written notification of such
noncompliance by the Department. The Subrecipient may appeal for reconsideration by providing
the Department written evidence of compliance within twenty (20) days following receipt of such
notification. Should noncompliance be confirmed, the Department may take possession of any items
purchased under this contract for reassignment to other programs and projects.
f. Evidence of failure to comply with the above policies shall result in a hold being placed on pending
payments for all future grants until compliance can be assured.
g. It is expressly agreed that any solicitation for, or receipt of, funds of any type by the
Subrecipient is for the sole benefit of the Subrecipient and is not a solicitation for, or receipt
of, funds for the Department.
h. The Subrecipient acknowledges that the Department is subject to the Oklahoma Open Records Act
set forth at 51 O.S. § 24A.1 et seq. The Subrecipient also acknowledges that compliance with the
Oklahoma Open Records Act and all opinions of the Oklahoma Attorney General concerning the Act
are required.
i. The Subrecipient may not subcontract or assign any duties herein without the express written
consent of the Department.
X. AMENDMENTS
Any alterations, additions, or deletions to the terms of this Contract shall be in writing and executed by
all Parties.

XI. ENTIRE CONTRACT
This instrument, consisting of seven pages, and including the LSTA Certifications and Assurances as
incorporated herein, constitutes the entire Contract between the Parties. All oral or written agreements

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Contract No: F-27-034
CIVENG
PO430_3676
Page 6 of 7

between the Parties relating to the subject matter of this Contract, if any, have been reduced to writing
and are contained herein.
XII. EXECUTION OF CONTRACT
The Subrecipient affirms that all information, documentation, and representations submitted in
securing this Contract are true and correct to the best of their knowledge.
The Subrecipient certifies that neither the Subrecipient, nor anyone subject to the Subrecipient's
direction or control, has paid, given, or donated, or agreed to pay, give, or donate to any officer or
employee of the Department or the State of Oklahoma any money or other thing of value, either
directly or indirectly, in procuring this Contract.
Each signatory to this Contract declares that he/she has legal authority for obligating the entity he/she
represents for the benefits and/or liabilities resulting under said Contract and accepts liability for any
misrepresentation of such authority.

Rev. 07/2025

Contract No: F-27-034
CIVENG
PO430_3676
Page 7 of 7

IN WITNESS WHEREOF, the Subrecipient and the Department have each caused this Contract to be executed
in their behalf.
SIGNATURES
On behalf of the Subrecipient:

On behalf of the Department:

Kiley Roberson, Director

Natalie Currie, Executive Director

Signature

Signature

Date

Date

Typed name and title of signor

Jim S. Curd, Jr.
Typed name of Authorizing Official

Mayor
Title

Signature

Date

FOR USE BY THE OKLAHOMA DEPARTMENT OF LIBRARIES
Assurances: CIVENG 400-26 is encumbered for this Contract
Lead Officer:

Date:

COGO:

Date:

Rev. 07/2025

Subrecipient Name: Bartlesville Public Library Literacy Services
Grant: FFY26 CIVENG Citizenship
Payment Request
“I certify to the best of my knowledge and belief that the information provided is true, complete,
and accurate. I understand that giving false or misleading information—or leaving out
important facts—may result in criminal, civil, or administrative penalties under U.S. law.”
Name: Jim S. Curd, Jr.
Signature: _________________________
Date: _________________________

7.d.vi.
Agenda Item ___
August 28, 2026
Prepared by Micah Siemers & Terry Lauritsen
Engineering & Water Utilities Department

I.

SUBJECT, ATTACHMENTS, AND BACKGROUND
Approval of a contract with B-Town Construction for a concrete panel rehabilitation of Kenwood
Road between Willowood Drive and Sandstone Drive.
Attachments:
Short Form Contract

II.

PROJECT DESCRIPTION, STAFF COMMENTS AND ANALYSIS, AND BUDGET
AMOUNT.
B-Town Construction is currently working under a separate contract with the City of Bartlesville
to replace water lines at various locations throughout the City. The next water line project is
located along Kenwood Road between Willowood Drive and Sandstone Drive. Due to site
constraints along this corridor, including retaining walls, mature trees, and other utilities, the new
water line will need to be installed within the existing concrete street.
While it is not uncommon to cut a two-foot-wide corridor and replace only the portion of
pavement disturbed by the water line installation, the overall condition of Kenwood Road
through this corridor has experienced significant deterioration. Rather than making a narrow
pavement repair within a roadway that is already in poor condition, City staff investigated the
possibility of rehabilitating the existing concrete panels along this portion of Kenwood Road after
the water line project is complete.
Given B-Town Construction’s extensive experience with the City and familiarity with the City’s
construction standards and procedures, the contractor was asked to submit a proposal for concrete
panel rehabilitation along Kenwood Road between Willowood Drive and Sandstone Drive.
Under the proposed arrangement, the City will provide the concrete material, while B-Town
Construction will furnish and install all other components associated with the pavement
rehabilitation, including pavement removal, subgrade compaction, aggregate base, dowels,
concrete placement, and traffic control.
Based on the proposed unit pricing, the anticipated cost of the work is approximately $97,400,
with a contract amount not to exceed $100,000. The proposed contract is attached for review.
Funding for these improvements will be provided through the ½ Cent Sales Tax Fund.

III.

BUDGET IMPACT
Approximately $1.8MM is currently available for preventive maintenance street projects in the
½ Cent Sales Tax Fund. The Street & Traffic Committee recommended allocating $500,000
for concrete street rehabilitations with preventive maintenance street funds included in the 2020
½ Cent Sales Tax extension. Staff recommends utilizing a portion of these funds to complete
this project. The proposed scope of services will be capped at $100,000, which is within the
available budget.

IV.

RECOMMENDED ACTION
Staff recommends approval of the contract with B-Town Construction for a concrete panel
rehabilitation of Kenwood Road between Willowood Drive and Sandstone Drive

CITY OF BARTLESVILLE
SHORT FORM CONSTRUCTION CONTRACT
THIS AGREEMENT, made this 8th day of September, 2026, by and between B-Town
Construction hereinafter called "Contractor", and the City of Bartlesville, Oklahoma, hereinafter
called "City".
WITNESSETH, that the Contractor and the City, for considerations hereinafter named,
agree as follows:
1.

SCOPE OF WORK. The project shall include all labor, equipment, and expense necessary
for a concrete pavement rehabilitation on Kenwood Road between Sandstone Drive and
Willowood Drive. The City shall furnish all concrete for the project and the contractor shall
furnish and install all other components of the project.

2.

TIME OF COMPLETION. NOT APPLICABLE FOR THIS CONTRACT.

3.

CONTRACT SUM. The City will pay the Contractor for the performance of this contract
based on the unit pricing established in the Bid Proposal Form as attached. The unit pricing
shall be valid for a period not to exceed six months with the overall total of work not
exceeding $100,000.

4.

ACCEPTANCE AND PAYMENT. Payment will be made by the City upon completion
and acceptance of the work by the Director of Engineering, subject to the provisions of
Paragraph 11 and 14 of the General Conditions. Partial payments will be allowed based on
percent of work complete at the time of request.
GENERAL CONDITIONS

1.

CONTRACT DOCUMENTS. The Contract includes the Agreement and its General
Conditions, and any additional written directives from the Engineer. The intent of these
documents is to include all labor, equipment, and services of every kind necessary for the
proper execution of the work, and the terms and conditions of payment therefore. The
documents are to be considered as one, and whatever is called for by any one of the
documents shall be as binding as if called for by all.

2.

DEFINITIONS. "City" shall refer to the Director of Engineering or other designated
administrative official of the City of Bartlesville.

3.

EQUIPMENT, EMPLOYEES. Except as otherwise noted, the Contractor shall provide and
pay for all labor, tools, power, and other items necessary to complete the work.
Workmanship shall be of superior quality and acceptable to the City. All workers shall be
skilled in their trades.

4.

SURVEY, PERMITS AND REGULATIONS. The City will furnish all surveys and layouts
unless otherwise specified. Easements and rights-of-ways will be secured and paid for by
the City. The Contractor shall comply with all laws and regulations applicable to the work
1 of 3

CITY OF BARTLESVILLE
SHORT FORM CONSTRUCTION CONTRACT
and shall notify the City if the drawings or specifications are at variance therewith.
5.

PROTECTION OF WORK, PROPERTY AND PERSONS. The Contractor shall
adequately protect the work, adjacent property, and all persons in accordance with all laws
and regulations. The Contractor shall be completely responsible for any damage or injury
due to his acts or negligence. Damage caused by carelessness, neglect, negligence or that is
outside the defined work area will be the Contractors sole responsibility to correct.

6.

ACCESS TO WORK. The Contractor shall permit and facilitate observation of the work by
the City or his agents at all times. The contractor shall coordinate all required inspections
with the appropriate code inspecting agent.

7.

CHANGES IN WORK. The City may order changes in the work, with any adjustment of
the Contract Sum by mutual agreement of the parties. All such orders and adjustments shall
be in writing. Claims by the Contractor for extra cost shall be made in writing to the City
before executing the work involved.

8.

CORRECTION OF WORK. The Contractor shall correct any work determined by the City
not to conform to the requirements of the contract.

9.

CITY'S RIGHT TO TERMINATE CONTRACT. Should the Contractor fail to prosecute
the work properly, or to perform any provision of the contract, the City, after seven (7) days'
written notice to the Contractor may, without prejudice to any other remedy it may have,
complete the work by such means as it sees fit. If the unpaid balance of the contract price
exceeds the expense of completing the work, such excess will be paid to the Contractor. If
such expense exceeds the unpaid balance, the Contractor shall pay the difference to the City.

10.

CONTRACTOR'S RIGHT TO TERMINATE CONTRACT. Should the work be stopped
by any public authority for a period of thirty (30) days or more through no fault of the
Contractor, or should the work be stopped through act or neglect of the City for a period of
seven (7) days, then the Contractor, upon seven (7) days' written notice to the City, may stop
work or terminate the contract, and recover from the City payment for all work executed,
including reasonable profit and damages.

11.

PAYMENT. Payment will be made based upon unit prices in the Bid Proposal Form and
the actual completed construction progress as determined by the City. The making and
acceptance of the payment shall constitute a waiver of all claims by the City, other than
those arising from unsettled liens or from defective work appearing thereafter as provided in
Paragraph 8, and of all claims by the Contractor except any previously made and still
unsettled. Payment may be withheld on account of defective work not remedied, liens filed,
damage by the Contractor to others not adjusted, or failure to make materials or labor
payments.

2 of 3

CITY OF BARTLESVILLE
SHORT FORM CONSTRUCTION CONTRACT
12.

BONDS. The Contractor shall furnish surety bonds to the City as indicated herein.
NO BONDS ARE REQUIRED FOR THIS PROJECT

13.

CONTRACTOR'S INSURANCE. The Contractor shall maintain such insurance as will
protect him and the City from claims under worker's compensation acts and other employee
benefits acts; from liability claims for damages because of bodily injury or death; and from
liability claims for damages to property which may arise from operations under this contract,
whether such operations be by himself, any subcontractor or vendor, or anyone directly or
indirectly employed by them. Liability insurance shall be written for not less than
$1,000,000 in each case. Certificates of such insurance shall be filed with the City prior to
beginning construction. The Contractor shall provide certification to the City that all
insurance is effective for the duration of the work.

14.

LIENS. Payment shall not be made by the City until the Contractor has provided a
complete release of all lien able claims on the work included in this contract.

15.

ENGINEER. The Director of Engineering shall be the City's representative and shall have
the authority to stop or suspend the work as necessary. All work shall be done to his
satisfaction. Determination of final acceptance shall be by the Engineer. He shall certify to
the City when payment under the contract is due and the amount to be paid. He shall make
final decision on all claims by the City and Contractor.

16.

CLEANUP. The Contractor shall keep the premises free from waste material and rubbish,
and at the completion of the work he shall remove from the premises all rubbish, debris, and
surplus materials, and leave the site in a condition acceptable to the Engineer.
IN WITNESS WHEREOF the parties hereto have executed this Agreement, the day and
year first above written.
CITY OF BARTLESVILLE

Mayor, James S. Curd, Jr.

Contractor

Attest

3 of 3

KENWOOD CONCRETE REHAB BETWEEN WILLOWOOD AND SANDSTONE

PAY ITEM

ESTIMATED
UNIT
QUANTITY

UNIT BID
PRICE

DESCRIPTION OF PAY ITEM

TOTAL BID
AMOUNT

Concrete Panel Replacement
1
2
3
5
7
8
10
11

1 LSUM MOBILIZATION
7,000.00
SF
AGGREGATE BASE TYPE A, 6”
7,000.00
SF
SUBGRADE, METHOD B
7,000.00
SF
P.C. CONCRETE PAVEMENT (PLACEMENT)
7,000.00
SF
REMOVAL OF CONCRETE PAVEMENT
20
LF
REMOVAL OF CURB & GUTTER
1 LSUM CONSTRUCTION TRAFFICE CONTROL
CRACK CLEANING AND SEALING (P.C. CONCRETE
2250
LF
PAVEMENT)

TOTAL

$
$
$
$
$
$
$

2,500.00
2.00
5.00
3.00
2.00
10.00
3,500.00

$
$
$
$
$
$
$

2,500.00
14,000.00
35,000.00
21,000.00
14,000.00
200.00
3,500.00

$

3.20

$

7,200.00

$

97,400.00

7.d.vii.

Agenda Item 7.d.viii.
___
August 31, 2026
Prepared by Micah Siemers
Engineering

I.

SUBJECT, ATTACHMENTS, AND BACKGROUND
Discuss and take possible action on Task Order No. 9 to the Master Services Agreement with
Parkhill, Smith and Cooper for Airport Consulting Services
Attachments:
Task Order No. 9 to the Parkhill, Smith, and Cooper Master Services Agreement

II.

STAFF COMMENTS AND ANALYSIS
The City Council approved a Master Services Agreement (MSA) with Parkhill, Smith and
Cooper (Parkhill) in November of 2022 for airport consulting services. Previous task orders
associated with this MSA have been approved for the hangar development plan along with
design, grant administration and construction administration services for both the Taxilane
Extension project, 130x150 Box Hangar project, and Utility Extension and Roadway project.
Specifically, Task Order Nos. 5 and 6 were approved for design of the Utilities Extension and
Roadway project. That project is currently under construction. The City of Bartlesville has
historically contracted with Parkhill for construction administration services for all of our airport
projects. Parkhill has proposed a price of $45,000 in Task Order No. 9 to the Master Services
Agreement for Construction Phase Services.

III.

BUDGET IMPACT
Everything in Task Order No. 9 will be covered by the BDA through the ARPA and PREP grants
they have received for utility and roadway improvements. There is no impact to the City of
Bartlesville capital or operating budgets.

IV.

RECOMMENDED ACTION
Staff recommends approval of Task Order No. 9 to the Parkhill Master Services Agreement.

September 8, 2026
Mr. James Curd, Mayor
City of Bartlesville
401 South Johnstone Ave
Barltesville, Oklahoma 74003
Re:

Task Order 09 to MASTER AGREEMENT for Professional Services, for
Hangar Utilities and Access Road-Bartlesville Municipal Airport

Dear Mr. Curd:
As requested, we prepared Task Order 09 for Construction Administration services related to the Project.
Parkhill understands the Project scope to include construction phase services for the construction of the hangar
access road and utilities connections.
1. Parkhill to provide Construction Phase Services as detailed below and in Exhibit A attached.
Construction Administration services reflects 90 Working Days to final Project completion. Services are
proposed on a lump sum basis.
a. Contractor Material Submittal Review
b. Construction Contract Preparation
c. Conduct Pre-Construction Meeting
d. Review and Approval of Monthly Contract Pay Request
e. Prepare Change Orders (if required)
f. Prepare Weekly Inspection Reports
g. Conduct Final Inspection and Prepare Punchlist
h. Recommend Final Project Acceptance
Fee for Proposed Task Order No. 09 services is defined in Exhibit B attached and summarized as follows:
Task 5CON.00 Lump Sum Fee for Construction Phase Services
TOTAL TASK ORDER NO. 09

$ 45,000.00
$ 45,000.00

We propose to modify the City of Bartlesville and Parkhill agreement dated November 7, 2022 and provide
approved Task services under provisions of attached Exhibit B - Payments to the Engineer, Article B4.01 (Lump
Sum Method). Any necessary additional services will be provided, according to Exhibit B - Payments to the
Engineer, Article B4.02. Compensation for Tasks services shall not exceed the total noted without Owner’s
written approval.
If these Task Order terms are agreeable, please execute and return one copy to our office. We will take receipt
of the signed letter as our Notice to Proceed with these services. We look forward to working with you on
completing this Project. For anything further, please contact Toby Baker directly at [email protected] or
405.832.9903.
Sincerely,

Accepted by:

PARKHILL

CITY OF BARTLESVILLE

By

By
Toby Baker, PE
Oklahoma Aviation Lead │Partner

TJB/bc

James S. Curd
Mayor

Date

EXHIBIT A
ENGINEER’S SERVICES
Article 1 of the Master Agreement is amended and supplemented to include the following sample agreement
of the parties. ENGINEER shall provide Basic and authorized Additional Services as set forth in Exhibit A of
each Task Order to the Master Agreement.

PART 1 -- BASIC SERVICES
A 1.01 Study and Report Phase (Not Used)
A 1.02 Preliminary Design Phase (Not Used)
A 1.03 Final Design Phase (Not Used)
A 1.04 Bidding or Negotiating Phase (Not Used)
A 1.05 Construction Phase (Task 5CON)
A. Upon successful completion of Bidding and Negotiating Phase, and upon written authorization from
OWNER, ENGINEER shall:
1. General Administration of Construction Contract. Consult with OWNER and act as OWNER's
representative as provided in Construction Contract General Conditions.
2. Resident Project Representative (RPR). Provide RPR services at Site to assist ENGINEER and
provide more extensive observation of Contractor's work. RPR duties, responsibilities, and authority are as
set forth in Exhibit C. Furnishing such RPR services will not extend ENGINEER responsibilities or authority
beyond specific limits set forth elsewhere in this Master Agreement or associated Task Orders. RPR
performance is not included in ENGINEER’s basic fee and may be performed by ENGINEER, by
agreement with OWNER, in which case compensation shall be determined by applicable portions of
Exhibit B.
3. Selecting Independent Testing Laboratory. Assist OWNER in the selection of an independent
testing laboratory. Performance of these investigations and tests is included in ENGINEER’s basic fee and
may be performed by ENGINEER, by agreement with OWNER, in which case compensation shall be
determined by applicable portions of Exhibit B.
4. Preconstruction Conference. Conduct a Preconstruction Conference prior to commencement of
Work at the Site.
5. Baselines and Benchmarks. As appropriate, establish baselines and benchmarks for locating the
Work which in ENGINEER's judgment are necessary to enable Contractor to proceed. Performance of field
surveys is not included in ENGINEER’s basic fee and may be performed by ENGINEER, by agreement
with OWNER, in which case compensation shall be determined by applicable portions of Exhibit B.
6. Visits to Site and Observation of Construction. In connection with observations of Contractor's
work in progress while in progress:
a. Make visits to Site at intervals appropriate to various stages of construction, as ENGINEER
deems necessary, to observe as an experienced and qualified design professional the
progress and quality of Work. Such visits and observations by ENGINEER, and RPR, if any,
are not intended to be exhaustive or to extend to every aspect of Contractor's work in
progress or to involve detailed inspections of Contractor's work in progress beyond the
responsibilities specifically assigned to ENGINEER in this Master Agreement, associated
Page 1 of 3
Exhibit A – Engineer’s Services

Task Orders and Contract Documents, but rather to be limited to spot checking, selective
sampling, and similar methods of general observation of Work based on ENGINEER's
exercise of professional judgment as assisted by RPR, if any. Based on information obtained
during such visits and such observations, ENGINEER will determine in general if
Contractor's work is proceeding in accordance with Contract Documents, and ENGINEER
shall keep OWNER informed of Work progress.
b. ENGINEER shall not, during such visits or as a result of such observations of Contractor's
work in progress, supervise, direct, or have control over Contractor's work, nor shall
ENGINEER have authority over or responsibility for means, methods, techniques,
sequences, or procedures of construction selected by Contractor, for safety precautions and
programs incident to Contractor's work, or for any failure of Contractor to comply with Laws
and Regulations applicable to Contractor's furnishing and performing the Work. Accordingly,
ENGINEER neither guarantees the performance of any Contractor nor assumes
responsibility for any Contractor's failure to furnish and perform work in accordance with
Contract Documents.
7. Defective Work. Recommend to OWNER that Contractor's work be disapproved and rejected
while in progress if, based on such observations, ENGINEER believes such work will not produce a
completed Project that conforms generally to Contract Documents or that it will prejudice integrity of design
concept of completed Project as a functioning whole as indicated in Contract Documents.
8. Clarifications and Interpretations; Field Orders. Issue necessary clarifications and interpretations
of Contract Documents as appropriate to orderly completion of Contractor's work. Such clarifications and
interpretations will be consistent with intent of and reasonably inferable from Contract Documents.
ENGINEER may issue Field Orders authorizing minor variations from Contract Document requirements.
9. Change orders and Work Change Directives. Recommend Change Orders and Work Change
Directives to OWNER, as appropriate, and prepare Change Orders and Work Change Directives as
required.
10. Shop Drawings and Samples. Review and approve or take other appropriate action in respect to
Shop Drawings and Samples and other data which Contractor is required to submit, but only for
conformance with the information given in Contract Documents and compatibility with the design concept
of completed Project as a functioning whole as indicated in Contract Documents. Such reviews and
approvals or other action will not extend to means, methods, techniques, sequences, or procedures of
construction or to safety, precautions, and programs incident thereto.
11. Substitutes and "or-equal." Evaluate and determine acceptability of substitute or "or-equal"
materials and equipment proposed by Contractor.
12. Inspections and Tests. Require such special inspections or tests of Contractor's work as deemed
reasonably necessary, and receive and review all certificates of inspections, tests, and approvals required
by Laws and Regulations or the Contract Documents. ENGINEER's review of such certificates will be for
the purpose of determining that the results certified indicate compliance with the Contract Documents.
13. Disagreements between OWNER and Contractor. Render formal written decisions on all claims
of OWNER and Contractor relating to the acceptability of Contractor's work or interpretation of Contract
Document requirements pertaining to execution and progress of Contractor's work. In rendering such
decisions, ENGINEER shall be fair and not show partiality to OWNER or Contractor and shall not be liable
in connection with any decision rendered in good faith in such capacity.
14. Applications for Payment. Based on ENGINEER observations as an experienced and qualified
design professional and on review of Applications for Payment and accompanying supporting
documentation:

Page 2 of 3
Exhibit A – Engineer’s Services

a. Determine amounts ENGINEER recommends Contractor be paid. Such recommendations of
payment will be in writing and will constitute ENGINEER's representation to OWNER, based
on such observations and review, that, to the best of ENGINEER's knowledge, information
and belief, Contractor's work has progressed to the point indicated, the quality of such work
is generally in accordance with the Contract Documents (subject to an evaluation of the
Work as a functioning whole prior to or upon Substantial Completion, to the results of any
subsequent tests called for in the Contract Documents and to any other qualifications stated
in the recommendation), and the conditions precedent to Contractor's being entitled to such
payment appear to have been fulfilled in so far as it is ENGINEER's responsibility to observe
Contractor's work. In the case of unit price work, ENGINEER's recommendations of payment
will include final determinations of quantities and classifications of Contractor's work (subject
to any subsequent adjustments allowed by the Contract Documents).
15. Contractor's Completion Documents.
a. Receive, review, and transmit to OWNER maintenance and operating instructions,
schedules, and guarantees.
b. Receive and transmit to OWNER bonds, certificates, or other evidence of insurance not
previously submitted and required by the Contract Documents, certificates of inspection,
tests and approvals, Shop Drawings, Samples, annotated record drawings, and other data
which are to be assembled by Contractor in accordance with the Contract Documents to
obtain final payment.
16. Substantial Completion. Promptly after notice from Contractor that Contractor considers the entire
Work ready for its intended use, in company with OWNER and Contractor, visit the Site to review the Work
and determine the status of completion. If after considering any objections of OWNER, ENGINEER
considers the Work Substantially Complete, ENGINEER shall deliver a certificate of Substantial
Completion to OWNER and Contractor.
17. Final Notice of Acceptability of the Work. Conduct a final visit to the project to determine if the
completed Work of Contractor is acceptable so that ENGINEER may recommend, in writing, final payment
to Contractor. Accompanying the recommendation for final payment, ENGINEER shall also provide a
notice in the form attached hereto as Exhibit D ("Notice of Acceptability of Work") Work is acceptable to
the best of ENGINEER's knowledge, information, and belief and based on the extent of the services
provided by ENGINEER under this Master Agreement and associated Task Orders.
B. Duration of Construction Phase. Construction Phase will commence with the execution of the first
Construction Agreement for the Project or any part thereof and will terminate upon written recommendation by
ENGINEER for final payment to Contractors. If Project involves more than one prime contract, Construction
Phase services may be rendered at different times in respect to the separate contracts. Engineer shall be
entitled to an equitable increase in compensation if Construction Phase services (including Resident Project
Representative services, if any) are required after original date for completion and readiness for final payment
of Contractor as set forth in Contract Documents.
C. Limitation of Responsibilities. ENGINEER shall not be responsible for the acts or omissions of any
Contractor, or of any of their subcontractors, suppliers, or of any other individual or entity performing or
furnishing any of the Work. ENGINEER shall not be responsible for failure of any Contractor to perform or
furnish the Work in accordance with the Contract Documents.
A 1.06 Grant Administration Phase (Not Used)

PART 2 -- ADDITIONAL SERVICES
A 2.01 Additional Services Requiring OWNER's Authorization in Advance (Not Used)

Page 3 of 3
Exhibit A – Engineer’s Services

EXHIBIT B
PAYMENTS TO ENGINEER
LUMP SUM METHOD
Article 4 of the Master Agreement is amended and supplemented to include the sample agreement of the
parties stating Engineer shall provide Basic and authorized Additional services as set forth in Exhibit B of
each Task Order to the Master Agreement.
ARTICLE 4 -- PAYMENTS TO THE ENGINEER
B 4.01 Compensation for Basic Services - Lump Sum Method of Payment
A. OWNER shall pay ENGINEER for Basic Services set forth in Exhibit A-Part 1, as follows:
1. A Lump Sum amount of $ 45,000.00 based on the following distribution of compensation:
a. Study and Report Phase
$
b. Preliminary Design Phase
$
c. Final Design Phase
$
d. Bidding and Negotiating Phase $
e. Construction Phase
$
45,000
f. Grant Administration Phase
$
2. The Lump Sum includes compensation for ENGINEER’s services and services of ENGINEER’s
Consultants, if any. Appropriate amounts have been incorporated in the Lump Sum to account for labor,
overhead, profit, and Direct Expenses.
3. The portion of the Lump Sum amount billed for ENGINEER’s services will be based upon
ENGINEER’s estimate of the proportion of the total services actually completed during the billing period to
the Lump Sum.
4. The Lump Sum is conditioned on Construction Contract Times to complete the Work not
exceeding ___*_____ months. Should the Construction Contract Times to complete the Work be extended
beyond this period, the total compensation to ENGINEER shall be appropriately adjusted.
*To be negotiated if required.

Page 1
Exhibit B – Payments to Engineer

Agenda Item ___
7.d.ix.
August 31, 2026
Prepared by Micah Siemers
Engineering

I.

SUBJECT, ATTACHMENTS, AND BACKGROUND
Discuss and take possible action on Task Order No. 10 to the Master Services Agreement with
Parkhill, Smith and Cooper for Airport Consulting Services
Attachments:
Task Order No. 10 to the Parkhill, Smith, and Cooper Master Services Agreement

II.

STAFF COMMENTS AND ANALYSIS
The City Council approved a Master Services Agreement (MSA) with Parkhill, Smith and
Cooper (Parkhill) in November of 2022 for airport consulting services. Task Orders No. 1
through No. 9 were all associated with various design, grant administration, construction
administration services, etc. associated with construction to two new taxilanes as well as a box
hangar project and a roadway and utility extension project. The taxilane projects are complete
and the box hangar is currently under construction, likely completing in October, 2026. The
utility extension and roadway project is also under construction and is anticipated to complete by
the end of September, 2026. The latest project planned as part of the 5-year capital improvement
plan at the airport is to construct up to three (3) 75’x75’ box hangars along the new taxilanes.
This project has been presented to the Federal Aviation Administration (FAA) as part of the
airport’s 5-year plan.
Task Order No. 8 to the MSA was approved for design and grant administration services for this
project. Bids were opened on the project on August 26, 2026 and there is an agenda item on the
current City Council agenda to award the construction contract to Koehn Construction Services.
Parkhill has put together Task Order No. 10 to the Master Services Agreement for Construction
Phase Services to oversee the project during construction. Parkhill has proposed $54,000.00 for
Construction Phase Services as well as $132,000.00 for an onsite Resident Project Representative
(inspector) for a total price of $186,000.00.

III.

BUDGET IMPACT
Everything in Task Order No. 10 is 95% reimbursable by the FAA and ODAA. The remaining
5%, totaling $9,300.00, will be funded by the City of Bartlesville. The FY 26-27 Capital Budget
approved by Council includes $150,000 for sponsor matching funds for airport projects.

IV.

RECOMMENDED ACTION
Staff recommends approval of Task Order No. 10 to the Parkhill Master Services Agreement.

August 31, 2026
Mr. James S. Curd, Jr
City of Bartlesville
401 South Johnstone Ave
Bartlesville, Oklahoma 74003
Re:

Task Order 10 to MASTER AGREEMENT for Professional Services
Construct Box Hangars-Bartlesville Municipal Airport

Dear Mr. Curd:
As requested, we prepared Task Order 10 for Construction Administration and Resident Project Representative
services related to the Project. Parkhill understands the Project scope to include construction services related to
the construction of the 3 75’ x 75’ Box Hangars and apron connecting them to the taxiway.
1. Parkhill to provide Construction Phase Services as detailed below and in Exhibit A attached.
Construction Administration services reflects 240 Calendar Days to final Project completion. Services
are proposed on a lump sum basis.
a. Contractor Material Submittal Review
b. Construction Contract Preparation
c. Conduct Pre-Construction Meeting
d. Review and Approval of Monthly Contract Pay Request
e. Prepare Change Orders (if required)
f. Prepare Weekly Inspection Reports
g. Conduct Final Inspection and Prepare Punchlist
h. Recommend Final Project Acceptance
2. Parkhill to provide RPR Services as detailed in Exhibit C, “Duties, Responsibilities and Limitations of
Authority of Resident Project Representative”. RPR time reflects 80 Working Days and proposed on a
lump sum basis.
Fee for Proposed Task Order No. 10 services are defined in Exhibit B attached and summarized as follows:
Task 5CON
Lump Sum Fee for Construction Phase Services
Task 6RPR
Lump Sum Fee for Resident Project Representative Services
TOTAL TASK ORDER NO. 10

$ 54,000.00
$ 132,000.00
$ 186,000.00

We propose to modify the City of Bartlesville and Parkhill agreement dated November 7, 2022 and provide
approved Task services under provisions of attached Exhibit B - Payments to the Engineer, Article B4.01 (Lump
Sum Method). Any necessary additional services will be provided, according to Exhibit B - Payments to the
Engineer, Article B4.02. Compensation for Tasks services shall not exceed the total noted without Owner’s
written approval.
If these Task Order terms are agreeable, please execute and return one copy to our office. We will take receipt
of the signed letter as our Notice to Proceed with these services. We look forward to working with you on
completing this Project. For anything further, please contact Toby Baker directly at [email protected] or
405.832.9903.

City of Bartlesville

Page 2

August 31, 2026

Sincerely,

Accepted by:

PARKHILL

CITY OF BARTLESVILLE

By

By
Toby Baker, PE
Oklahoma Aviation Lead │Partner

TJB/bc

James S. Curd, Jr
Mayor

Date

EXHIBIT A
ENGINEER’S SERVICES
Article 1 of the Master Agreement is amended and supplemented to include the following sample agreement
of the parties. ENGINEER shall provide Basic and authorized Additional Services as set forth in Exhibit A of
each Task Order to the Master Agreement.

PART 1 -- BASIC SERVICES
A 1.01 Study and Report Phase (Not Used)
A 1.02 Preliminary Design Phase (Not Used)
A 1.03 Final Design Phase (Not Used)
A 1.04 Bidding or Negotiating Phase (Not Used)
A 1.05 Construction Phase (Tasks 5CON and 6RPR)
A. Upon successful completion of Bidding and Negotiating Phase, and upon written authorization from
OWNER, ENGINEER shall:
1. General Administration of Construction Contract. Consult with OWNER and act as OWNER's
representative as provided in Construction Contract General Conditions.
2. Resident Project Representative (RPR). Provide RPR services at Site to assist ENGINEER and
provide more extensive observation of Contractor's work. RPR duties, responsibilities, and authority are as
set forth in Exhibit C. Furnishing such RPR services will not extend ENGINEER responsibilities or authority
beyond specific limits set forth elsewhere in this Master Agreement or associated Task Orders. RPR
performance is not included in ENGINEER’s basic fee and may be performed by ENGINEER, by
agreement with OWNER, in which case compensation shall be determined by applicable portions of
Exhibit B.
3. Selecting Independent Testing Laboratory. Assist OWNER in the selection of an independent
testing laboratory. Performance of these investigations and tests is included in ENGINEER’s basic fee and
may be performed by ENGINEER, by agreement with OWNER, in which case compensation shall be
determined by applicable portions of Exhibit B.
4. Preconstruction Conference. Conduct a Preconstruction Conference prior to commencement of
Work at the Site.
5. Baselines and Benchmarks. As appropriate, establish baselines and benchmarks for locating the
Work which in ENGINEER's judgment are necessary to enable Contractor to proceed. Performance of field
surveys is not included in ENGINEER’s basic fee and may be performed by ENGINEER, by agreement
with OWNER, in which case compensation shall be determined by applicable portions of Exhibit B.
6. Visits to Site and Observation of Construction. In connection with observations of Contractor's
work in progress while in progress:
a. Make visits to Site at intervals appropriate to various stages of construction, as ENGINEER
deems necessary, to observe as an experienced and qualified design professional the
progress and quality of Work. Such visits and observations by ENGINEER, and RPR, if any,
are not intended to be exhaustive or to extend to every aspect of Contractor's work in
progress or to involve detailed inspections of Contractor's work in progress beyond the
responsibilities specifically assigned to ENGINEER in this Master Agreement, associated
Page 1 of 3
Exhibit A – Engineer’s Services

Task Orders and Contract Documents, but rather to be limited to spot checking, selective
sampling, and similar methods of general observation of Work based on ENGINEER's
exercise of professional judgment as assisted by RPR, if any. Based on information obtained
during such visits and such observations, ENGINEER will determine in general if
Contractor's work is proceeding in accordance with Contract Documents, and ENGINEER
shall keep OWNER informed of Work progress.
b. ENGINEER shall not, during such visits or as a result of such observations of Contractor's
work in progress, supervise, direct, or have control over Contractor's work, nor shall
ENGINEER have authority over or responsibility for means, methods, techniques,
sequences, or procedures of construction selected by Contractor, for safety precautions and
programs incident to Contractor's work, or for any failure of Contractor to comply with Laws
and Regulations applicable to Contractor's furnishing and performing the Work. Accordingly,
ENGINEER neither guarantees the performance of any Contractor nor assumes
responsibility for any Contractor's failure to furnish and perform work in accordance with
Contract Documents.
7. Defective Work. Recommend to OWNER that Contractor's work be disapproved and rejected
while in progress if, based on such observations, ENGINEER believes such work will not produce a
completed Project that conforms generally to Contract Documents or that it will prejudice integrity of design
concept of completed Project as a functioning whole as indicated in Contract Documents.
8. Clarifications and Interpretations; Field Orders. Issue necessary clarifications and interpretations
of Contract Documents as appropriate to orderly completion of Contractor's work. Such clarifications and
interpretations will be consistent with intent of and reasonably inferable from Contract Documents.
ENGINEER may issue Field Orders authorizing minor variations from Contract Document requirements.
9. Change orders and Work Change Directives. Recommend Change Orders and Work Change
Directives to OWNER, as appropriate, and prepare Change Orders and Work Change Directives as
required.
10. Shop Drawings and Samples. Review and approve or take other appropriate action in respect to
Shop Drawings and Samples and other data which Contractor is required to submit, but only for
conformance with the information given in Contract Documents and compatibility with the design concept
of completed Project as a functioning whole as indicated in Contract Documents. Such reviews and
approvals or other action will not extend to means, methods, techniques, sequences, or procedures of
construction or to safety, precautions, and programs incident thereto.
11. Substitutes and "or-equal." Evaluate and determine acceptability of substitute or "or-equal"
materials and equipment proposed by Contractor.
12. Inspections and Tests. Require such special inspections or tests of Contractor's work as deemed
reasonably necessary, and receive and review all certificates of inspections, tests, and approvals required
by Laws and Regulations or the Contract Documents. ENGINEER's review of such certificates will be for
the purpose of determining that the results certified indicate compliance with the Contract Documents.
13. Disagreements between OWNER and Contractor. Render formal written decisions on all claims
of OWNER and Contractor relating to the acceptability of Contractor's work or interpretation of Contract
Document requirements pertaining to execution and progress of Contractor's work. In rendering such
decisions, ENGINEER shall be fair and not show partiality to OWNER or Contractor and shall not be liable
in connection with any decision rendered in good faith in such capacity.
14. Applications for Payment. Based on ENGINEER observations as an experienced and qualified
design professional and on review of Applications for Payment and accompanying supporting
documentation:

Page 2 of 3
Exhibit A – Engineer’s Services

a. Determine amounts ENGINEER recommends Contractor be paid. Such recommendations of
payment will be in writing and will constitute ENGINEER's representation to OWNER, based
on such observations and review, that, to the best of ENGINEER's knowledge, information
and belief, Contractor's work has progressed to the point indicated, the quality of such work
is generally in accordance with the Contract Documents (subject to an evaluation of the
Work as a functioning whole prior to or upon Substantial Completion, to the results of any
subsequent tests called for in the Contract Documents and to any other qualifications stated
in the recommendation), and the conditions precedent to Contractor's being entitled to such
payment appear to have been fulfilled in so far as it is ENGINEER's responsibility to observe
Contractor's work. In the case of unit price work, ENGINEER's recommendations of payment
will include final determinations of quantities and classifications of Contractor's work (subject
to any subsequent adjustments allowed by the Contract Documents).
15. Contractor's Completion Documents.
a. Receive, review, and transmit to OWNER maintenance and operating instructions,
schedules, and guarantees.
b. Receive and transmit to OWNER bonds, certificates, or other evidence of insurance not
previously submitted and required by the Contract Documents, certificates of inspection,
tests and approvals, Shop Drawings, Samples, annotated record drawings, and other data
which are to be assembled by Contractor in accordance with the Contract Documents to
obtain final payment.
16. Substantial Completion. Promptly after notice from Contractor that Contractor considers the entire
Work ready for its intended use, in company with OWNER and Contractor, visit the Site to review the Work
and determine the status of completion. If after considering any objections of OWNER, ENGINEER
considers the Work Substantially Complete, ENGINEER shall deliver a certificate of Substantial
Completion to OWNER and Contractor.
17. Final Notice of Acceptability of the Work. Conduct a final visit to the project to determine if the
completed Work of Contractor is acceptable so that ENGINEER may recommend, in writing, final payment
to Contractor. Accompanying the recommendation for final payment, ENGINEER shall also provide a
notice in the form attached hereto as Exhibit D ("Notice of Acceptability of Work") Work is acceptable to
the best of ENGINEER's knowledge, information, and belief and based on the extent of the services
provided by ENGINEER under this Master Agreement and associated Task Orders.
B. Duration of Construction Phase. Construction Phase will commence with the execution of the first
Construction Agreement for the Project or any part thereof and will terminate upon written recommendation by
ENGINEER for final payment to Contractors. If Project involves more than one prime contract, Construction
Phase services may be rendered at different times in respect to the separate contracts. Engineer shall be
entitled to an equitable increase in compensation if Construction Phase services (including Resident Project
Representative services, if any) are required after original date for completion and readiness for final payment
of Contractor as set forth in Contract Documents.
C. Limitation of Responsibilities. ENGINEER shall not be responsible for the acts or omissions of any
Contractor, or of any of their subcontractors, suppliers, or of any other individual or entity performing or
furnishing any of the Work. ENGINEER shall not be responsible for failure of any Contractor to perform or
furnish the Work in accordance with the Contract Documents.
A 1.06 Grant Administration Phase (Not Used)

PART 2 -- ADDITIONAL SERVICES
A 2.01 Additional Services Requiring OWNER's Authorization in Advance (Not Used)

Page 3 of 3
Exhibit A – Engineer’s Services

EXHIBIT B
PAYMENTS TO ENGINEER
LUMP SUM METHOD
Article 4 of the Master Agreement is amended and supplemented to include the sample agreement of the
parties stating Engineer shall provide Basic and authorized Additional services as set forth in Exhibit B of
each Task Order to the Master Agreement.
ARTICLE 4 -- PAYMENTS TO THE ENGINEER
B 4.01 Compensation for Basic Services - Lump Sum Method of Payment
A. OWNER shall pay ENGINEER for Basic Services set forth in Exhibit A-Part 1, as follows:
1. A Lump Sum amount of $186,000.00 based on the following distribution of compensation:
a. Study and Report Phase
$
b. Preliminary Design Phase
$
c. Final Design Phase
$
d. Bidding and Negotiating Phase $
e. Construction Phase
$
186,000
f. Grant Administration Phase
$
2. The Lump Sum includes compensation for ENGINEER’s services and services of ENGINEER’s
Consultants, if any. Appropriate amounts have been incorporated in the Lump Sum to account for labor,
overhead, profit, and Direct Expenses.
3. The portion of the Lump Sum amount billed for ENGINEER’s services will be based upon
ENGINEER’s estimate of the proportion of the total services actually completed during the billing period to
the Lump Sum.
4. The Lump Sum is conditioned on Construction Contract Times to complete the Work not
exceeding ___*_____ months. Should the Construction Contract Times to complete the Work be extended
beyond this period, the total compensation to ENGINEER shall be appropriately adjusted.
*To be negotiated if required.

Page 1
Exhibit B – Payments to Engineer

EXHIBIT C
RESIDENT PROJECT REPRESENTATIVE (RPR)
DUTIES, RESPONSIBILITIES, AND LIMITATIONS OF AUTHORITY
Paragraph 1.01C of the Master Agreement is amended and supplemented to include the sample agreement
of the parties stating Engineer shall provide Basic and authorized Additional services as set forth in Exhibit C
of each Task Order to the Master Agreement.
C6.02 Resident Project Representative (RPR)
A. ENGINEER shall furnish a Resident Project Representative (RPR), assistants, and other field staff to
assist ENGINEER in observing progress and quality of Work. RPR, assistants, and other field staff under this
Exhibit C may provide full time representation or may provide representation to a lesser degree.
B. Through such additional observations of Contractor's work in progress and field checks of materials
and equipment by RPR and assistants, ENGINEER shall endeavor to provide further protection for OWNER
against defects and deficiencies in Work; however, ENGINEER shall not, during such visits or as a result of
such observations of Contractor's work in progress, supervise, direct, or have control over Contractor's Work
nor shall ENGINEER have authority over or responsibility for means, methods, techniques, sequences, or
procedures selected by Contractor, for safety precautions and programs incident to the Contractor's work in
progress, for any failure of Contractor to comply with Laws and Regulations applicable to Contractor's
performing and furnishing the Work, or responsibility of construction for Contractor's failure to furnish and
perform Work in accordance with Contract Documents.
C. RPR duties and responsibilities are limited to those of ENGINEER in Master Agreement and
associated Task Order with OWNER and in Contract Documents, further limited and described as:
1. General: RPR is ENGINEER's agent at the Site, will act as directed by and under ENGINEER
supervision, and will confer with ENGINEER regarding RPR actions. RPR dealings in matters pertaining to
Contractor's work in progress shall in general be with ENGINEER and Contractor, keeping OWNER
advised as necessary. RPR dealings with subcontractors shall only be through or with full knowledge and
approval of Contractor. RPR shall generally communicate with OWNER with knowledge of and under
direction of ENGINEER.
2. Schedules: Review progress schedule, schedule of Shop Drawing and Sample submittals, and
schedule of values prepared by Contractor, and consult with ENGINEER concerning acceptability.
3. Conferences and Meetings: Attend meetings with Contractor, (preconstruction conferences,
progress meetings, job conferences and other project-related meetings), and prepare and circulate copies
of minutes thereof.
4. Liaison:
a. Serve as ENGINEER liaison with Contractor, working principally through Contractor's
superintendent and assist in understanding intent of Contract Documents.
b. Assist ENGINEER in serving as OWNER liaison with Contractor when Contractor operations
affect OWNER's on-site operations.
c. Assist in obtaining from OWNER additional details or information, when required for proper
execution of Work.
5. Interpretation of Contract Documents: Report to ENGINEER when clarifications and
interpretations of Contract Documents are needed and transmit to Contractor clarifications and
interpretations as issued by ENGINEER.

Page 1 of 3
Exhibit C - Resident Project Representative

6. Shop Drawings and Samples.
a. Record date of receipt of Samples and approved Shop Drawings.
b. Receive Samples which are furnished at Site by Contractor and notify ENGINEER of
availability of Samples for examination.
c. Advise ENGINEER and Contractor of commencement of any portion of Work requiring a
Shop Drawing or Sample submittal for which RPR believes submittal is not approved by
ENGINEER.
7. Modifications: Consider and evaluate Contractor's suggestions for modifications in Drawings or
Specifications and report with RPR recommendations to ENGINEER. Transmit to Contractor in writing
decisions as issued by ENGINEER.
8. Review of Work and Rejection of Defective Work:
a. Conduct on-site observations of Contractor's work in progress to assist ENGINEER in
determining if Work is in general proceeding in accordance with Contract Documents.
b. Report to ENGINEER when RPR believes any part of Contractor's work in progress will not
produce a completed Project that conforms generally to Contract Documents or will prejudice
integrity of design concept of completed Project as a functioning whole as indicated in
Contract Documents, has been damaged, or does not meet requirements of any inspection,
test, or approval required to be made; and advise ENGINEER of that part of work in progress
RPR believes should be corrected, rejected, uncovered for observation, or requires special
testing, inspection, or approval.
9. Inspections, Tests, and System Startups:
a. Consult with ENGINEER in advance of scheduled major inspections, tests, and systems
startups of important phases of Work.
b. Verify tests, equipment, and systems start-ups and operating and maintenance training are
conducted in the presence of appropriate OWNER's personnel, and Contractor maintains
adequate records thereof.
c. Observe, record, and report to ENGINEER appropriate details relative to test procedures and
systems startups.
d. Accompany visiting inspectors representing public or other agencies having jurisdiction over
Project, record results of these inspections, and report to ENGINEER.
10. Records:
a. Maintain at Site orderly files for correspondence, reports of job conferences, reproductions of
original Contract Documents including all Change Orders, Field Orders, Work Change
Directives, Addenda, additional Drawings issued after execution of Contract, ENGINEER's
clarifications and interpretations of Contract Documents, progress reports, Shop Drawing,
and Sample submittals received from and delivered to Contractor, and other Project-related
documents.
b. Prepare a daily report or keep a diary or logbook, recording Contractor hours on Site,
weather conditions, data relative to questions of Change Orders. Field Orders, Work Change
Directives, or changed conditions, Site visitors, daily activities, decisions, observations in
general, and specific observations in more detail as in the case of observing test procedures:
and send copies to ENGINEER.
c. Record names, addresses, and phone numbers of all Contractors, subcontractors, and major
suppliers of materials and equipment.
d. Maintain records for use in preparing Project documentation.
e. Upon completion of Work, furnish original set of all RPR Project documentation to
ENGINEER.
11. Reports:
a. Furnish ENGINEER periodic reports as required of progress of Work and of Contractor's
compliance with progress schedule and schedule of Shop Drawing and Sample submittals.
b. Draft and recommend to ENGINEER, proposed Change Orders, Work Change Directives,
Page 2 of 3
Exhibit C - Resident Project Representative

and Field Orders. Obtain backup material from Contractor.
c. Furnish ENGINEER and OWNER copies of all inspection, test, and system startup reports.
d. Report immediately to ENGINEER occurrence of any Site accidents, any Hazardous
environmental Conditions, emergencies, or acts of God endangering the Work, and property
damaged by fire or other causes.
12. Payment Requests: Review Applications for Payment with Contractor for compliance with the
established procedure for their submission and forward with recommendations to ENGINEER, noting
particularly the relationship of the payment requested to schedule of values, Work completed, and
materials and equipment delivered at Site but not incorporated in Work.
13. Certificates, Operation and Maintenance Manuals: During Work, verify materials and equipment
certificates, operation and maintenance manuals and other data required by Specifications to be
assembled and furnished by Contractor are applicable to items actually installed and in accordance with
Contract Documents, and have these documents delivered to ENGINEER for review and forwarding to
OWNER prior to payment for that part of Work.
14. Completion:
a. Before ENGINEER issues a Certificate of Substantial Completion, submit to Contractor a list
of observed items requiring completion or correction.
b. Observe whether Contractor has arranged for inspections required by Laws and Regulations,
including but not limited to those to be performed by public agencies having jurisdiction over
Work.
c. Participate in a final inspection in company of ENGINEER, OWNER, and Contractor and
prepare a final list of items to complete or correct.
d. Observe whether all items on final list are complete or correct and make recommendations to
ENGINEER concerning acceptance and issuance of the Notice of Acceptability of the Work.
D.

Resident Project Representative shall not:

1. Authorize any deviation from Contract Documents or substitution of materials or equipment
(including "or-equal" items).
2. Exceed limitations of ENGINEER's authority as set forth in Master Agreement or Contract
Documents.
3. Undertake any responsibilities of Contractor, subcontractors, suppliers, or Contractor's
superintendent.
4. Advise on, issue directions relative to, or assume control over any aspect of means, methods,
techniques, sequences, or procedures of Contractor's work unless such advice or directions are
specifically required by Contract Documents.
5. Advise on, issue directions regarding, or assume control over safety precautions and programs in
connection with activities or operations of OWNER or Contractor.
6. Participate in specialized field or laboratory tests or inspections conducted off-site by others
except as specifically authorized by ENGINEER.
7. Accept Shop Drawing or Sample submittals from anyone other than Contractor.
8. Authorize OWNER to occupy the Project in whole or in part.

Page 3 of 3
Exhibit C - Resident Project Representative

Agenda Item 7.d.x.
___
August 31, 2026
Prepared by Micah Siemers
Engineering

I.

SUBJECT, ATTACHMENTS, AND BACKGROUND
Discuss and take action on a Change Order No. 5 from Keohn Construction
Services for the Construct Box Hangar – Bartlesville Municipal Airport project.
Attachments:
Change Order No. 5

II.

STAFF COMMENTS AND ANALYSIS
This project consists of construction of a 120’x130’box hangar at the Bartlesville
Municipal Airport including a concrete apron and site utilities. The project is being
funding by a 40% Oklahoma Department of Aerospace and Aeronautics (ODAA)
grant and the sponsor share of 60% of the cost is being provided by the Bartlesville
Development Authority (BDA). The construction contract was awarded to Koehn
Construction Services (Koehn) at the August 4, 2025 City Council meeting in the
amount of $5,011,059.66. Change Orders No. 1, 2, 3 and 4 to the contract have been
approved by the City Council previously adding a total of $180,994.86 to the contract
for a total contract price of $5,192,054.52.
During construction there were some additional items of work that needed to be
revised or added due to some discrepancies in the construction documents. Koehn
Construction Services has provided Change Order No. 5 to the contract to
compensate for the additional work as follows.







Increase the size of one storm sewer area inlet to accommodate the designed
30” diameter storm sewer pipe. The structure was not sized correctly on the
plans to accommodate the 30” pipe. Price increase of $2,161.61
Additional metal stud framing is required in the lobby area beyond what is
shown on the plans. Price increase of $1,076.97
The elevations shown on the plans for the south parking area need to be
adjusted to ensure proper drainage away from the building. Final grade had
already been met before this was identified so the area will require some
rework. Price increase of $17,864.75
Plans showed a shower area in the office portion of the building but the wall
and plumbing details did not provide waterproofing information. To make
this work a shower insert is required along with some plumbing modifications.
Price increase of $13,903.31
1

Change Order No. 5 has a total net increase in the contract price of $35,006.64 for a
final revised contract price of $5,227,061.16.
III.

BUDGET IMPACT
Change Order No. 5 will result in an increase to the overall contract price. This will
be funded by the ODAA and the BDA. The BDA is responsible for the City’s share
of the funding, so the increase will not have any bearing on the City’s capital budget.

IV.

RECOMMENDATION
Staff recommends approval of Change Order No. 5 with Koehn Construction Services
for an overall increase in the contract amount of $35,006.64.

2

08/28/2026

Change Order No. 5
Construct Box Hangar
ODAA BVO-26H-S
Bartlesville Municipal Airport
Original Contract
Item

Unit Price $

Description

Unit

Quantity

Amount $

Change Order No. 1
Quantity

Change Order No. 2

Amount $

Quantity

Change Order No. 4

Amount $

Quantity

Change Order No. 5

Amount $

Quantity

Revised Contract

Amount $

Quantity

Amount $

Base Bid
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
54
55
56
57
58
59
60
61
62
63
64
65
66
67
CO2-1
CO4-1
CO4-2
CO5-1
CO5-2
CO5-3
CO5-4

MOBILIZATION
LOW PROFILE FLAG AND FLASHER BARRICADES
TEMPORARY AIR AND WATER POLLUTION, SOIL EROSION, AN
SILTATION CONTROL
CONTRACTOR QUALITY CONTROL PROGRAM (CQCP)
REMOVE, STOCKPILE, AND REPLACE TOPSOIL
UNCLASSFIED EXCAVATION USED AS EMBANKMENT
BORROW MATERIAL (FROM OFF-SITE)
HYDRATED LIME (4-6%)
8" LIME TREATED SUBGRADE
6" CRUSHED AGGREGATE BASE COURSE
12" PC CONCRETE SURFACE COURSE
CONSTRUCT HANGAR FOUNDATION
CONSTRUCT 150'X132' BOX HANGAR
SOLID SLAB SODDING AND WATERING UNTIL ESTABLISHED
4" WHITE STRIPING - VEHICULAR PARKING
6" CURB AND GUTTER
6" CLASS A PC CONCRETE PAVING
4" CONCRETE SIDEWALK
OIL SEPARATOR
CONCRETE WHEEL STOPS
INSTALL BOLLARD
1.5" DIA. SCH 40 PVC PIPE
6" DIA. C900 DR18 PVC PIPE
1.5" 45° VERTICAL BEND
6" 45° VERTICAL BEND
1.5" 90° BEND
6" 90° BEND
1.5" GATE VALVE & BOX
4"X6" WYE TEE WITH 2-WAY CLEANOUT
6" SMITH & BLAIR TAPPING SADDLE
6" GATE VALVE AND BOX
1.5" WATER METER
CONNECT TO EXISTING UTILITY
30" RCP
30" PREFAB. CULVERT END SEC., ROUND
6" SDR26 PVC PIPE
4" SDR26 PVC PIPE
6" DR11 HDPE PIPE
8" DR11 HDPE PIPE
10" DR11 HDPE PIPE
12" DR11 HDPE PIPE
6" 90 DEGREE BEND WITH CLEANOUT
6"X6" TEE WITH 2-WAY CLEANOUT
6"X8" TEE WITH 2-WAY CLEANOUT
10"X6" TEE WITH 2-WAY CLEANOUT
8"X6" REDUCER
10"X8" REDUCER
12"X10" REDUCER
12" 45° BEND
12" PREFAB. FLARED END SECTION
CONSTRUCTION STAKING II
HAND RAIL
GRAVEL SPLASH STRIP
DISINFECTION & TESTING
CLEARING & GRUBBING
DEMO EXISTING WATERLINE
18" PREFAB. FLARED END SECTION
18" RCP
SINGLE GRATE AREA INLET
10"X6" REDUCER
3" DR11 HDPE PIPE
2-FT WIDE CAST IRON TRENCH DRAIN
24" DR11 HDPE PIPE
24"X12" TEE WITH CLEANOUT
24"X3" TEE
24" 90° BEND
RIPRAP 12" DIA. STONE
INSTALL 6" WATERLINE BYPASS
8' METAL LINER PANEL IN HANGAR
PLYWOOD AND PAINT CREDIT
INCREASE SIZE OF AREA INLET
ADDITIONAL METAL STUD FRAMING
REGRADE SOUTH PAVING
ADD SHOWER UNIT IN ROOM 111

$
$

240,451.42
15,905.24

LS
LS

1
1

$

38,490.69

LS

1

$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$

197,035.28
12.62
18.70
29.30
431.71
23.74
10.71
94.05
196.57
3,129,282.68
6.37
6.48
69.13
67.13
60.89
72,709.68
186.22
1,539.65
23.67
41.85
239.39
390.78
661.06
573.58
1,763.06
604.25
1,249.55
1,638.09
5,371.88
262.88
180.75
185.53
36.95
36.63
41.18
40.78
45.07
49.21
732.09
744.59
838.88
862.74
217.98
271.38
271.38
388.99
1,277.41
10,787.82
283.35
198.69
6,816.53
0.30
3.03
5,345.17
173.79
595.44
237.94
60.79
516.40
97.40
63.41
250.97
964.44
174.78
59,977.64
37,896.97
(12,533.00)
2,161.61
1,076.97
17,864.75
13,903.31

LS
CY
CY
CY
TONS
SY
SY
SY
SY
EA
SY
LF
LF
SY
SY
EA
EA
EA
LF
LF
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
LF
EA
LF
LF
LF
LF
LF
LF
EA
EA
EA
EA
EA
EA
EA
EA
EA
LS
LF
SY
LS
SY
LF
EA
LF
EA
EA
LF
LF
LF
EA
EA
EA
SY
LS
LS
LS
LS
LS
LS
LS

1
1052
145
5622
23
2894
3784
2894
2375
1
3295
220
60
885
130
1
10
3
70
75
4
4
1
1
1
1
1
1
1
2
51
2
200
40
70
40
40
20
1
1
1
1
1
1
1
1
1
1
25
7
1
9462
913
1
77
1
2
10
110
90
90
1
1
13

Total
Original Contract
Change Order No. 1
Change Order No. 2
Change Order No. 4
Change Order No. 5
Revised Contract

$5,011,059.66
$128,787.27
$59,977.64
-$7,770.05
$35,006.64
$5,227,061.16

$
$

240,451.42
15,905.24

$
$

$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$

38,490.69
197,035.28
13,276.24
2,711.50
164,724.60
9,929.33
68,703.56
40,526.64
272,180.70
466,853.75
3,129,282.68
20,989.15
1,425.60
4,147.80
59,410.05
7,915.70
72,709.68
1,862.20
4,618.95
1,656.90
3,138.75
957.56
1,563.12
661.06
573.58
1,763.06
604.25
1,249.55
1,638.09
5,371.88
525.76
9,218.25
371.06
7,390.00
1,465.20
2,882.60
1,631.20
1,802.80
984.20
732.09
744.59
838.88
862.74
217.98
271.38
271.38
388.99
1,277.41
10,787.82
7,083.75
1,390.83
6,816.53
2,838.60
2,766.39
5,345.17
13,381.83
595.44
475.88
607.90
56,804.00
8,766.00
5,706.90
250.97
964.44
2,272.14
$5,011,059.66

$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$

128,787.27
$128,787.27

$
$

1

$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$

59,977.64
$59,977.64

$
$

-1396

1
1

$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$

(33,134.02)
37,896.97
(12,533.00)
-$7,770.05

$
$

1
1
1
1

$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
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$
$
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$
$
$
$
$
$
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$
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$
$
$
$
$
$
$

2,161.61
1,076.97
17,864.75
13,903.31
$35,006.64

1
1
1
1
1052
145
5622
23
1498
3784
2894
2375
1
3295
220
60
885
130
1
10
3
70
75
4
4
1
1
1
1
1
1
1
2
51
2
200
40
70
40
40
20
1
1
1
1
1
1
1
1
1
1
25
7
1
9462
913
1
77
1
2
10
110
90
90
1
1
13
1
1
1
1
1
1
1

$
$

240,451.42
15,905.24

$
38,490.69
$ 197,035.28
$
13,276.24
$
2,711.50
$ 164,724.60
$
9,929.33
$
35,569.54
$
40,526.64
$ 272,180.70
$ 466,853.75
$ 3,258,069.95
$
20,989.15
$
1,425.60
$
4,147.80
$
59,410.05
$
7,915.70
$
72,709.68
$
1,862.20
$
4,618.95
$
1,656.90
$
3,138.75
$
957.56
$
1,563.12
$
661.06
$
573.58
$
1,763.06
$
604.25
$
1,249.55
$
1,638.09
$
5,371.88
$
525.76
$
9,218.25
$
371.06
$
7,390.00
$
1,465.20
$
2,882.60
$
1,631.20
$
1,802.80
$
984.20
$
732.09
$
744.59
$
838.88
$
862.74
$
217.98
$
271.38
$
271.38
$
388.99
$
1,277.41
$
10,787.82
$
7,083.75
$
1,390.83
$
6,816.53
$
2,838.60
$
2,766.39
$
5,345.17
$
13,381.83
$
595.44
$
475.88
$
607.90
$
56,804.00
$
8,766.00
$
5,706.90
$
250.97
$
964.44
$
2,272.14
$
59,977.64
$
37,896.97
$
(12,533.00)
$
2,161.61
$
1,076.97
$
17,864.75
$
13,903.31
$5,227,061.16

Change Request Proposal
PROJECT:
(name and
address)

CUSTOMER:

33345 / Bartlesville Box Hanger

401 Wiley Post Rd
Bartlesville, OK 74003

CHANGE REQUEST
NUMBER:

1009

DESCRIPTION:

Area inlet increase

Status:

Proposed

Origination date:

04/01/26

City of Bartlesville

Submitted date:

04/08/26

Received date:

Quotation
Submitted date:
Due date:

04/08/26

Submitted amount:

2,161.61

Requested days delay:

3

Change Order Scope
Revised area inlet box to accept 30 RCP.

Change Detail
Billing Item

CO-04

Description

Amount

Area inlet

2,161.61
Total Change Amount For CR 1009

2,161.61

Approvals
CUSTOMER: City of Bartlesville

CONTRACTOR: Koehn Construction

By:

By:

Date:

Date:

Print Date: 06/30/26

Page 1 of 1

Change Request Proposal
PROJECT:
(name and
address)

CUSTOMER:

33345 / Bartlesville Box Hanger

401 Wiley Post Rd
Bartlesville, OK 74003

CHANGE REQUEST
NUMBER:

1016

DESCRIPTION:

Additional metal stud framing in the lobby, RR,
shower, and electrical room

Status:

Proposed

Origination date:

06/12/26

City of Bartlesville

Submitted date:
Received date:

Quotation
Submitted date:
Due date:

06/30/26

Submitted amount:

1,076.97

Requested days delay:

5

Change Order Scope
Additional metal stud framing in the lobby, RR, shower, and electrical room. Not included in drawing.

Change Detail
Billing Item

CO-06

Description

Amount

Additional Framing

1,076.97
Total Change Amount For CR 1016

1,076.97

Approvals
CUSTOMER: City of Bartlesville

CONTRACTOR: Koehn Construction

By:

By:

Date:

Date:

Print Date: 07/22/26

Page 1 of 1

Change Request Detail

Phase Code
01-0200-101
01-0200-101
01-0700-101
01-1100-101
22-0100-011
01-1000-102

Description
Project Manager
Project Manager
Insurance
Indirect Labor
Subcontractor
Sales Tax

Cost Type
LB
EO
OT
ID
SB
OT
Overhead and Profit
Grand Total

Page 1 of 1

Amount
$234.00
$130.39
$0.55
$70.20
$531.00
$12.92
$979.06
$97.91
$1,076.97

Change Request Proposal
PROJECT:
(name and
address)

CUSTOMER:

33345 / Bartlesville Box Hanger

401 Wiley Post Rd
Bartlesville, OK 74003

CHANGE REQUEST
NUMBER:

1022

DESCRIPTION:

Regrade South Paving

City of Bartlesville

Submitted date:

07/31/26

Status:

Proposed

Received date:

07/31/26

Origination date:

07/31/26

Quotation
Submitted date:
Due date:

07/31/26

Submitted amount:

17,864.75

Requested days delay:

3

Change Order Scope
Remove and replace south paving ag base to match revised grading plan.

Revenue Detail
Billing Item

Revenue

Description

17,864.75
Total Revenue:

17,864.75

Total:

0.00

Mark-up:

1,505.89
17,864.75

Approvals
Customer: City of Bartlesville

Contractor: Koehn Construction

By:

By:

Date:

Date:

Print Date: 08/26/26

Page 1 of 1

Change Request Proposal
PROJECT:
(name and
address)

CUSTOMER:

33345 / Bartlesville Box Hanger

401 Wiley Post Rd
Bartlesville, OK 74003

CHANGE REQUEST
NUMBER:

1024

DESCRIPTION:

Add shower unit in room 111

Status:

Proposed

Origination date:

08/19/26

City of Bartlesville

Submitted date:

08/19/26

Received date:

Quotation
Submitted date:
Due date:

08/19/26

Submitted amount:

13,903.31

Requested days delay:

5

Change Order Scope
Add shower unit in room 111.
Move waste and water lines for new shower unit.
Adjust framing.
Install shower unit.

Revenue Detail
Billing Item

CO-08

Description

Revenue

Shower unit

13,903.31
Total Revenue:

13,903.31

Total:

0.00

Mark-up:

1,468.53
13,903.31

Approvals
Customer: City of Bartlesville

Contractor: Koehn Construction

By:

By:

Date:

Date:

Print Date: 08/26/26

Page 1 of 1

Agenda Item ___
7.d.xi.
August 31, 2026
Prepared by Micah Siemers
Engineering

I.

SUBJECT, ATTACHMENTS, AND BACKGROUND
Review and approval of a Drainage Improvement Construction Agreement with Shadow Lake
Village to construct drainage improvements in the northeast corner of Shadow Lake Village.
Attachments:
Drainage Improvement Construction Agreement

II.

STAFF COMMENTS AND ANALYSIS
The Shadow Lake Village Board President has reached out to City of Bartlesville Engineering
Department staff to seek assistance with a drainage issue in the northeast corner of the Shadow
Lake Village (SLV) property. Development of properties north and east of SLV have added to
a pre-existing drainage problem affecting the most northeasterly dwelling unit in SLV.
Engineering Department staff have worked with the developers and contractors immediately
north to try and alleviate the drainage issues as much as possible by ensuring they route their roof
drains to the west towards an existing low point and drainage structure that directs water to the
pond located on the SLV property. However, to fully address the problem a concrete flume needs
to be constructed along the north side of the SLV property directing water to the private drive
area within the development that drains to the same low point that collects and conveys water to
the SLV pond. Since there is an existing utility easement and this work is fairly substantial in
nature, City staff have determined the best approach would be for the City to hire a contractor to
complete the work to assist with the issue.
While the City of Bartlesville is not obligated to do this work and has worked with the SLV
Board President to come to an agreement that the City will endeavor to complete the
improvements this one time and any future maintenance of the improvements will be the
responsibility of SLV. Additionally, the City will not be responsible to do any additional work
there in the future if the dwelling unit continues to have problems since there are other factors
contributing to the issues such as roof drains that do not have good drainage away from the
structure. The Drainage Improvement Construction Agreement included with this staff report
outlines this.

III.

BUDGET IMPACT
Staff recommends using a portion of the $142,828.00 currently budgeted for “Drainage
Materials” approved as part of the FY 26-27 Capital Budget. Those funds are located in the ½
Cent Sales Tax Fund. Engineering staff will secure multiple quotes for the work, however the
one quote received so far is for $8,000.00, therefore sufficient funding is available for this work.

IV.

RECOMMENDED ACTION
Staff recommends approval of the Drainage Improvement Construction Agreement with Shadow
Lake Village.

7.d.xii.

7.d.xiii.

7.d.xiv.

7.d.xv.

Agenda Item ___
7.d.xvi.
September 1, 2026
Prepared by Micah Siemers
Engineering

I.

SUBJECT, ATTACHMENTS, AND BACKGROUND
Discuss and take action on a Change Order No. 4 from KSL Dirtworks, LLC for
the Utilities and Access Road – Bartlesville Municipal Airport project.
Attachments:
Change Order No. 4

II.

STAFF COMMENTS AND ANALYSIS
This project consists of extending Wiley Post Road along with water and sewer
utilities, from the airport terminal building, north to serve the 120’x130’ box hangar
that is currently under construction adjacent to the recently completed taxilane
extensions. This infrastructure will also facilitate the development of future hangars
in the area around the taxilanes. The project scope includes extending Wiley Post
Road approximately 900 feet. Also included are extension of a 6” water line with fire
hydrants, a gravity sanitary sewer line, as well as a sanitary sewer lift station that will
tie into the existing sanitary sewer force main that currently serves the terminal
building and hangars at the north end of the airport. Funding for the project is
provided by the BDA using ARPA and PREP grant funds they received for the
purpose of water, sewer, and roadway expansion to facilitate economic development.
The construction contract was awarded to KSL Dirtworks, LLC (KSL) at the April 6,
2026 City Council meeting in the amount of $1,415,304.76. Change Orders No. 1, 2
and 3 to the contract have been approved previously reducing the contract price by
$6,320.44 for a total contract of $1,408,984.32.
One of the items included in the scope of the contract is to install a new sanitary
sewer lift station because gravity sewer will not work at this location. There is an
existing lift station already near the terminal building. The new lift station has been
sized to have more capacity to be able to handle the added hangar development.
During the equipment submittal review process we found that the lift station needs to
be about four (4) feet deeper to avoid potential back up issues on lines entering the lift
station. This will add $44,210.63 to the contract to modify some of the sewer pipe
connecting to the lift station and for the equipment itself.
One of the other components to this project was coordinating overhead electric
extension with PSO to serve the new hangar and future hangars. We had planned to
install 4” conduit at each new pole location to be able to prove power on both sides of
1

the new road. While this was shown in plan view in the construction documents, this
item of work was not covered in the bid items. KSL has proposed a price of
$10,339.07 to install the conduit.
KSL has provided Change Order No. 4 that includes the additional cost for the lift
station modifications as well as the electrical conduit installation.
III.

BUDGET IMPACT
Change Order No. 4 will provide an increase of $54,549.70 to the contract price for a
total contract of $1,463,534.02. The added cost will be funded by the BDA using the
ARPA and PREP grants and therefore this will have no impact to the City of
Bartlesville budget.

IV.

RECOMMENDATION
Staff recommends approval of Change Order No. 4 with KSL Dirtworks, LLC for an
overall increase in the contract amount of $54,549.70.

2

08/31/2026

Change Order No. 4
Utilities Expansion and Access Road
ARPA Contract #19189
Bartlesville Municipal Airport
Original Contract
Item

Description

Unit Price $

Unit

Quantity

LS
LS

1
1

Amount $

Change Order No. 1
Quantity

Change Order No. 2

Amount $

Quantity

Change Order No. 3

Amount $

Quantity

Change Order No. 4

Amount $

Quantity

Revised Contract

Amount $

Quantity

Amount $

Base Bid
1
2

MOBILIZATION
LOW PROFILE FLAG AND FLASHER BARRICADES
TEMPORARY AIR AND WATER POLLUTION, SOIL EROSION, AND
3
SILTATION CONTROL
4
BORROW MATERIAL (FROM OFFSITE)
5
CLEARING AND GRUBBING
6
DEMOLITION - FLARED END SECTIONS
7
DEMOLITION - EXISTING STORM LINE
8
DEMOLITION - EXISTING FENCE
9
SCARIFIED SUBGRADE
10
TYPE A AGGREGATE BASE 6"
11
TYPE S3 ASPHALT (PG-BASE 6422) 5"
12
TYPE S4 ASPHALT (PG-BASE 6422) 2"
13
PRIME COAT
14
TACK COAT
15
4" CUT AND PLUG
16
4" C900 DR18 PIPE
17
6" C900 DR18 PIPE
18
12" C900 DR18 PIPE
19
6" GATE VALVE AND BOX
20
6" 45 BEND
21
4" SDR 26 PVC
22
8" SDR 26 PVC
23
4" 45 BEND
24
30" RCP PIPE
25
48" PRE-CAST CONCRETE SANITARY SEWER MANHOLE
26
CONNECT TO EXISTING STORM
27
1 PACKAGED LIFT STATION (INCLUDING WET WELL)
28
CONVERT EXISTING LIFT STATION TO WET WELL
29
CONNECT TO EXISTING (SEWER LINE)
30
6" CUT & PLUG
31
CONNECT TO EXISTING (WATER LINE)
32
CONSTRUCTION STAKING II
33
DISINFECTION AND TESTING
34
FIRE HYDRANT ASSEMBLY
35
BVO STANDARD CURB AREA INLET
36
STD. SINGLE AREA INLET
37
SOLID SLAB SODDING & WATERING UNTIL ESTABLISHED
38
HIMAX GRIP COUPLING
39
MEGALUG RESTRAINT JOINT
40
6" X 6" TEE
41
12" X 6" REDUCER
42
18" FLARED END SECTION
43
18" RCP
44
4" SANITARY CLEANOUT
45
6" CURB AND GUTTER
46
6" SOLID SLEEVE CONNECTION
CO1 TEMPORARY WILDLIFE FENCE RENTAL
CO2 SCADA INTEGRATION FOR LIFT STATION
CO3 CREDIT FOR UNUSED GRADING MATERIAL
CO4-1 ADDITIONAL DEPTH LIFT STATION
CO4-2 ADDITIONAL ELECTRICAL CONDUITS

$
$

3,595.81
6,004.61

$

15,180.55

LS

1

$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$

20.54
0.15
267.85
17.45
12.49
3.54
72.30
113.14
124.42
6.95
6.42
440.62
24.24
30.58
534.60
3,655.18
560.65
32.01
49.38
915.58
127.37
5,358.63
1,659.07
519,660.42
5,371.54
1,237.51
1,695.07
1,855.97
15,611.97
3,798.83
9,646.84
7,613.12
10,566.39
3.53
927.43
283.13
1,284.24
1,297.83
1,561.77
85.49
1,460.37
33.97
1,201.38
2,000.00
21,175.00
(29,495.44)
44,210.63
10,339.07

CY
SY
EA
LF
LF
SY
CY
TONS
TONS
GAL
GAL
EA
LF
LF
LF
EA
EA
LF
LF
EA
LF
EA
EA
LS
LS
EA
EA
EA
LS
LS
EA
EA
EA
SY
EA
EA
EA
EA
EA
LF
EA
LF
EA
LS
LS
LS
LS
LS

16500
8000
2
31
73
3000
481
850
350
1155
380
1
337
511
2
2
6
172
659
2
132
3
2
1
1
1
2
2
1
1
1
2
3
12500
1
33
1
1
4
82
1
1723
1

Total
Original Contract
Change Order No. 1
Change Order No. 2
Change Order No. 3
Change Order No. 4
Revised Contract

$1,415,304.76
$2,000.00
$21,175.00
-$29,495.44
$54,549.70
$1,463,534.02

$
$

3,595.81
6,004.61

$
$

-

$
$

$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$

15,180.55
338,910.00
1,200.00
535.70
540.95
911.77
10,620.00
34,776.30
96,169.00
43,547.00
8,027.25
2,439.60
440.62
8,168.88
15,626.38
1,069.20
7,310.36
3,363.90
5,505.72
32,541.42
1,831.16
16,812.84
16,075.89
3,318.14
519,660.42
5,371.54
1,237.51
3,390.14
3,711.94
15,611.97
3,798.83
9,646.84
15,226.24
31,699.17
44,125.00
927.43
9,343.29
1,284.24
1,297.83
6,247.08
7,010.18
1,460.37
58,530.31
1,201.38
$1,415,304.76

$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$

2,000.00
$2,000.00

$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$

1

1

-

$
$

21,175.00
1

$

$21,175.00

$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$

(29,495.44)
-$29,495.44

$
$

1
1

$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$

44,210.63
10,339.07
$54,549.70

1
1
1
16500
8000
2
31
73
3000
481
850
350
1155
380
1
337
511
2
2
6
172
659
2
132
3
2
1
1
1
2
2
1
1
1
2
3
12500
1
33
1
1
4
82
1
1723
1
1
1
1
1
1

$
$

3,595.81
6,004.61

$ 15,180.55
$ 338,910.00
$
1,200.00
$
535.70
$
540.95
$
911.77
$ 10,620.00
$ 34,776.30
$ 96,169.00
$ 43,547.00
$
8,027.25
$
2,439.60
$
440.62
$
8,168.88
$ 15,626.38
$
1,069.20
$
7,310.36
$
3,363.90
$
5,505.72
$ 32,541.42
$
1,831.16
$ 16,812.84
$ 16,075.89
$
3,318.14
$ 519,660.42
$
5,371.54
$
1,237.51
$
3,390.14
$
3,711.94
$ 15,611.97
$
3,798.83
$
9,646.84
$ 15,226.24
$ 31,699.17
$ 44,125.00
$
927.43
$
9,343.29
$
1,284.24
$
1,297.83
$
6,247.08
$
7,010.18
$
1,460.37
$ 58,530.31
$
1,201.38
$
2,000.00
$ 21,175.00
$ (29,495.44)
$ 44,210.63
$ 10,339.07
$1,463,534.02

278 County Road 2706, Bartlesville OK 74003

P. 918 336-2184 F. 918 336-2183

8/18/2026
Proposal: 26-022 CO
Utilities Expansion and Access Road, City of Bartlesville - Additional Depth Lift
Station
KSL Dirtworks LLC is pleased to submit the following bid:
Pay Item

Description

001

Additional Depth Lift Station

Quantity Unit

Price

Extension

1.000L.S.

44,210.63

44,210.63

QUOTE TOTAL:

44,210.63

EXCLUSIONS:
• Does not include rock excavation ($250/CY)

Sign for Acceptance:________________________ Date: _____________________
Sincerely,
Jeremy Chaney
918-323-2004

Contract ID

19189

Oklahoma Department of Transportation
Cost Breakdown For Differing Site Conditions, Changes & Extra Work

Project No.

4025222.5 - BVO Utilities Expansion and Access Road

County

OSAGE

Labor Total (Refer to Attachment A)
25%

20%

$

3,349.74

$

837.44

$

1,287.00

$

257.40

$

1,996.38

20%

%

$

399.28

1%

%

$

66.33

b) Property Damages & Liability Insurance

$ 223.80

Rate/$1,000 of Payroll

$

749.67

c) Workers Compensation

$

10.22

Rate/$100 of Payroll

$

342.34

d) Unemployment Insurance Contribution

3.8%

%

$

127.29

e) Social Security Taxes

7.65%

%

$

256.26

20%

%

$

669.95

$

-

$

-

a) Bonds

f) Employee Fringe Benefits

5.

%

Equipment Total (Refer to Attachment C)
a) Equipment Additional Administrative Costs & Profit

4.

%

Material Total (Refer to Attachement B)
a) Material Overhead & Profit

3.

KSL

4" Electrical Conduits

a) Labor Overhead and Profit

2.

8/17/2026

Contractor

Description of Work
1.

Date

Subcontracted Work Total
a) Prime Contractor Overhead on Subcontracted Work

10%

%

`
6.

Work of a Non-Highway Construction Nature
a) Prime Contractor Overhead on Subcontracted Work

7.

10%

%

Total Cost of Work
a) Unit Price

$

35.08

$

$
Quantity

295 Units

Page 1 of 4

LF

-

10,339.07

Attachment A - Labor Total
Contract ID:

19189

Description:

4" Electrical Conduits

Rate/Hour

Total
Hours

Total for Each
Labor Class

Labor Classification

No.

Forman

1

$

41.25

30.0 $

1,237.50

Operator

2

$

31.63

24.0 $

1,518.24

Laborer

1

$

24.75

24.0 $

594.00

$

-

$

-

$

-

$

-

$

-

$

-

$

-

$

-

$

-

$

-

$

-

$

-

$

-

$

-

$

-

$

-

$

-

$

-

$

-

$

-

$

-

$

-

$

-

Labor Total $

Page 2 of 4

3,349.74

Attachment B - Material Total
Contract ID:

19189

Description:

4" Electrical Conduits

Material Item

Contractor's
Cost

Unit

Material
Amount

Quantity
$

4" Electrical Conduit

LF

$

4.29

300.00 $

1,287.00

$

-

$

-

$

-

$

-

$

-

$

-

$

-

$

-

$

-

$

-

$

-

$

-

$

-

$

-

$

-

$

-

$

-

$

-

$

-

$

-

$

-

$

-

$

-

$

-

Material Total $

Page 3 of 4

-

1,287.00

Attachment C - Equipment Total
Contract ID:

19189

Description:

4" Electrical Conduits
Equipment
Type

No.

Skid Steer

1

$

29.96

24.0 $

719.04

Trench Roller

1

$

15.46

24.0 $

371.04

Excavator Mini

1

$

28.20

24.0 $

676.80

Truck 3/4 Ton

1

$

7.65

30.0 $

229.50

Cost / Hour

Total
Hours

Amount for
Each Type

$

-

$

-

$

-

$

-

$

-

$

-

$

-

$

-

$

-

$

-

$

-

$

-

$

-

$

-

$

-

$

-

$

-

$

-

$

-

$

-

$

-

$

-

Equipment Total $

Page 4 of 4

1,996.38

Agenda Item ___
7.d.xvii.
September 1, 2026
Prepared by Micah Siemers
Engineering

I.

SUBJECT, ATTACHMENTS, AND BACKGROUND
Consideration and possible action to approve a grant from the Oklahoma Department of
Aerospace and Aeronautics (ODAA) in the amount of $1,000,668.00 for “Construct 3 75’x75’
Box Hangars”, and authorize the Mayor to sign the grant application and agreement.
Attachments:
ODAA Grant Application/Agreement

II.

STAFF COMMENTS AND ANALYSIS
The next phase in airport improvements involves construction of three (3) new 75’x75’ box
hangars. The project will include all materials, labor, and expense necessary to construct three
(3) box hangars, associated concrete aprons, site work, and utilities. The new hangars will be
constructed on the east side of the recently completed north/south taxilane extension. The total
project cost, including engineering, grant administration, materials testing, construction
administration and construction contract, is $2,501,670.00. The Oklahoma Department of
Aeronautics & Aerospace (ODAA) will pay for 40% of the cost totaling $1,00,668.00, and the
FAA will fund 55% of the project with $849,286.00 in AIG funds and $526,632.00 in AIP funds.
The City will have a 5% share in the total project of $125,084.00. The plans and specifications
are complete and bids were opened on August 26, 2026. The City’s airport consultant, Parkhill,
has prepared a grant application to the ODAA for their share of the project cost. The grant
represents 40% of the entire project funding. The ODAA process for issuing grants is different
than the FAA. The FAA grant application and sponsor certifications do not require Council
approval for the Mayor’s signature because the application does not bind the City to anything
other than applying for the grant. The FAA requires approval of a grant resolution authorizing
the Mayor to sign the grant agreement once it is received from the FAA. On the other hand, the
ODAA grant application actually becomes the grant agreement once signed by the ODAA
Director, Grayson Ardies. Therefore, the City Council should approve and authorize the Mayor
to sign the grant application, that will subsequently become the grant agreement upon execution
by Director Ardies.

III.

BUDGET IMPACT
The project payment schedule will be arranged as such that the City ultimately is only responsible
for 5% of the cost of the entire project, totaling $125,084.00. While the City is responsible for
60% of the project cost in view of the ODAA grant, the majority of this will be covered by the
FAA grants. Sufficient budget is available, and has been planned for, in the Airport Fund to
cover the City’s share of each grant component, including the ODAA grant.

IV.

RECOMMENDED ACTION
Staff recommends approval of the ODAA grant and authorizing the Mayor to sign the grant
application and agreement.

Oklahoma Department of Aerospace and Aeronautics
STATE GRANT APPLICATION
AIRPORT IMPROVEMENT

Oklahoma Department of Aerospace and Aeronautics
110 N. Robinson Ave., Suite 200
Oklahoma City, Oklahoma 73102
Phone: 405-604-6900

TABLE OF CONTENTS

1.

PROJECT INFORMATION ................................................................................................................................... 1

2.

FUNDING ............................................................................................................................................................. 2

3.

EXHIBIT A, Airport Layout Drawing or Project Sketch .......................................................................................... 5

4.

EXHIBITS B, B-1, B-2, and B-3 ............................................................................................................................ 5

5.

EXHIBITS C, C-1, and C-2 ................................................................................................................................... 5

6.

EXHIBIT D, Airport Zoning Regulations ................................................................................................................ 5

7.

EXHIBIT E, Sponsor Deposit Verification ............................................................................................................. 5

8.

GRANT ASSURANCES ....................................................................................................................................... 5

9.

8.1

TIME LIMITS................................................................................................................................. 6

8.2

EQUAL RIGHTS ........................................................................................................................... 6

8.3

AUTHORITY AND POWER .......................................................................................................... 7

8.4

RESERVATION OF POWERS ..................................................................................................... 8

8.5

ESSENTIAL FACILITIES .............................................................................................................. 8

8.6

SPONSOR FUND AVAILABILITY AND MAINTENANCE ............................................................. 8

8.7

AIRPORT LAYOUT PLAN ............................................................................................................ 8

8.8

PROJECT FINANCIAL REPORT REQUIREMENTS .................................................................... 9

8.9

ACKNOWLEDGMENT .................................................................................................................. 9

8.10

TERMS AND CONDITIONS ......................................................................................................... 9

8.11

LIFE OF THE AGREEMENT .......................................................................................................13

8.12

HANGAR CONSTRUCTION PROJECTS....................................................................................13

8.13

FUEL SYSTEM CONSTRUCTION PROJECTS ..........................................................................13

SIGNATURE BLOCK...........................................................................................................................................14
EXHIBIT A

AIRPORT LAYOUT DRAWING OR PROJECT SKETCH ............................................................15

EXHIBIT B

PLANS AND SPECIFICATIONS ..................................................................................................16

EXHIBIT B-1

PROGRAM NARRATIVE .............................................................................................................17

EXHIBIT B-2

PROJECT COSTS .......................................................................................................................18

EXHIBIT B-3

PROJECT ENGINEERING ..........................................................................................................19

EXHIBIT C

STATEMENT OF COMPLIANCE ................................................................................................20

EXHIBIT C-1

SUSPENDED/DEBARMENT STATEMENT ................................................................................21

EXHIBIT C-2

STATUTORY AFFIDAVIT ............................................................................................................22

EXHIBIT D

AIRPORT ZONING REGULATIONS ...........................................................................................23

EXHIBIT E

SPONSOR DEPOSIT VERIFICATION ........................................................................................24

QUESTIONNAIRE ........................................................................................................................................................25
CHECKLIST ..................................................................................................................................................................27
PROJECT CLOSE-OUT DOCUMENTS........................................................................................................................28
CLOSE OUT REQUIREMENTS ...............................................................................................................................29
NOTICE OF FINAL INSPECTION ............................................................................................................................30
FINAL INSPECTION REPORT ................................................................................................................................31
FINAL ACCEPTANCE NOTICE ...............................................................................................................................32

ii

APPLICATION and AGREEMENT
AIRPORT IMPROVEMENT GRANT

OKLAHOMA DEPARTMENT OF AEROSPACE AND AERONAUTICS
110 N. Robinson Ave., Suite 200
Oklahoma City, OKLAHOMA 73102
State Project #:
Date:
1.

BVO-27-FS

9/1/2026
PROJECT INFORMATION
City of Bartlesville hereinafter referred to as the (Sponsor) hereby makes application to
the Oklahoma Department of Aerospace and Aeronautics (Department) for State Funds
for the purpose of aiding in financing a project (hereinafter referred to as Project) for the
development of the Airport (hereinafter referred to as Airport) located 2.5 miles Northwest
(direction) from the City/Town of Bartlesville , Washington County, Oklahoma.
It is proposed that the Project shall consist of the following
(brief project description required):
Construct 3 75' x 75' Box Hangars
This project will consist of the construction of up to 3 75’x75’ hangars, with shared
partition walls and roof, and concrete apron. The total area of the box hangars will
be approximately 16,875 sq. ft.

FUNDING
SHARES

SPONSOR

STATE
(DEPARTMENT)

FEDERAL

TOTAL
PROJECT COST

$125,084

$1,000,668

$1,375,918

$2,501,670

(5%)

(40%)

(55%)

(100%)

Round Sponsor share up to the nearest dollar and Department share down to the nearest dollar

The above identified project is depicted on the Airport Layout Plan or Sketch (Exhibit A)
and major project items listed on the Project Costs page (Exhibit B-2).
Revised December 4, 2025

1

2.

FUNDING
2.1
Projects funded by State Only Grant
For state grants, the maximum level of participation for the Department shall not
exceed 95 percent (95%) of “Total Eligible Project Cost.” The airport sponsor is
required to provide a minimum of 5 percent (5%) of the project funding for the
airport sponsor matching share.
Projects funded by Federal and State Grant
For FAA grants for projects identified in the Department’s Airport Construction
Program, the Department may provide half of the match that is required from the
airport sponsor.
For FAA grants for projects identified in the Department’s Airport Construction
Program, the Department may provide supplemental state grant funding for project
items. The maximum level of participation for the Department in such supplemental
funding shall not exceed 95 percent (95%). The airport sponsor is required to
provide a minimum of 5 percent (5%) of the supplemental project funding for the
airport sponsor matching share.
For non-primary entitlement (NPE) grants or special federal earmarks not identified
in the Department’s Airport Construction Program, the Department will not provide
half the match that is required from the airport sponsor. If NPE grant funds are
transferred from other airport sponsors to an airport sponsor for a project identified
in the Department's Airport Construction Program, the Department may assist with
half of any required match from the receiving airport sponsor so long as it will save
the Department state funds.
Projects funded by PREP
For funding directed to the Department as a part of the Preserving Rural Economic
Prosperity (PREP) program or other similar state program created by the
legislature for specifically identified site locations and infrastructure projects within
the Oklahoma Airport System the Department may provide funds at a 100 percent
(100%) level.
Terminal Building Projects
For terminal building projects, the Department’s maximum cost-share level of
participation shall be fifty percent (50%) and shall not exceed $1,000,000. The
airport sponsor is required to provide a dollar-for-dollar airport sponsor matching
share for every dollar the Department provides. Remaining share to complete
project could come from any available source.

2

Hangar Construction Projects
For hangar construction projects, the Department may provide funding via grant or
loan.
(A) For state grants the Department’s maximum cost-share level of
participation shall not exceed forty percent (40%). The airport sponsor is
required to provide a minimum 5 percent (5%) for the airport sponsor
matching share. Remaining share to complete project could come from
any available source.
(B) For state loans the Department’s maximum cost-share level of
participation shall not exceed seventy percent (70%). The airport sponsor
is required to provide a minimum 5 percent (5%) for the airport sponsor
matching share. Remaining share to complete project could come from any
available source.
Fuel System Construction Projects
For fuel system construction projects, the Department’s maximum cost-share level
of participation shall be fifty percent (50%) and shall not exceed $500,000 per
system type (fixed or mobile) per fuel type. The airport sponsor is required to
provide a minimum of 5 percent (5%) for the airport sponsor matching share.
Remaining share to complete project could come from any available source.
2.2

The Sponsor shall submit an invoice on a monthly basis to the Department for the
Department’s share of the project cost as described in Section 2.1. The
Department will process payment to the Sponsor for the amount that is justified
with required supporting documentation. The Department will not process any
invoices until the Engineering Contract and Amendments, Resident
Inspection Contract, and Acceptance Testing Contract (if required) has been
submitted. In addition, a Construction Management Program (CMP) is
required on all paving construction projects. Department staff reserves the
right to request a CMP on other projects. The Department will also not
process invoices that do not have the required documentation. The required
documentation consists of the following:
1. ODAA Partial Payment Request Form
2. Copy of the Federal Aviation Administration Invoice Summary (Projects
funded by Federal and State Grant)
3. Copies of all vendor invoices.
4. Contractor’s Application for Payment (State Form G702 or similarly adapted
form)
5. Construction Quantities Report signed by the Engineer-of-record
6. Test invoices for the acceptance tests (8.10.6.3) performed in that period.
3

2.3

The Department will process payments until 90% of the actual project cost of the
Department’s share has been reached. The final 10% will not be released until:
1. The final acceptance test summary report (8.10.6.4) has been submitted to
the Department.
2. The testing laboratory has submitted all acceptance test reports if
requested by the Department.
3. If required by the specifications, a Percentage within specification limits
report (8.10.6.5) with supporting computations has been submitted to the
Department.
4. Final acceptance and project close-out documents have been submitted to
the Department.
5. Copy of the final signed Federal Aviation Administration Outlay Report and
Invoice Summary (Projects funded by Federal and State Grant)
6. FAA Grant Closeout Letter (Projects funded by Federal and State Grant)
7. A satisfactory Financial Report has been completed by the Department.

2.4

The Sponsor now has on deposit its share of the funding ($ 125,084 ) in a
designated account, for use in defraying the costs of the project.

2.5

Change Orders
As described in Oklahoma Administrative Code §25:15-1-4(h) and 25:15-1-4(g)
the B-2 form lists line-item project costs that cannot be exceeded. During the
course of the construction of a project, change orders and/or supplemental
agreements may be necessary to increase or decrease bid or line-item amounts
and quantities due to unknown or unforeseen circumstances. A change order
and/or supplemental agreement shall be sent to the Department along with a
request to amend the approved grant's B-2 line-item or bid item.
1. For change orders and/or supplemental agreements that will not increase
the Department's overall share for the project the Director may approve
such an amendment to the grant application. Change orders and/or
supplemental agreements approved by the Director shall be presented to
the Commission at its next regular or special business meeting stating the
reasons for the change order and/or supplemental agreement with such
information as the Commission may require.
2. For change orders and/or supplemental agreements involving a total
increase to the Department's overall share for the project not to exceed Ten
Thousand Dollars ($10,000) the Director may approve such an amendment
to the grant application. Such change orders and/or supplemental

4

agreements approved by the Director shall be presented to the
Commission at its next regular or special business meeting stating the
reasons for the change order and/or supplemental agreement with such
information as the Commission may require.
3. Change orders and/or supplemental agreements involving a total increase
to the Department's overall share for the project in excess of Ten Thousand
Dollars ($10,000) must be presented to and approved by the Commission
before such an amendment can be made to the grant application.
3.

EXHIBIT A, Airport Layout Drawing or Project Sketch
An Airport Layout Drawing (ALD) or sketch showing the area and location of proposed
construction or rehabilitation work must be provided by the Sponsor with a construction
grant application.

4.

EXHIBITS B, B-1, B-2, and B-3
Exhibits are to be filled out by the Sponsor and the Sponsor’s Engineer. Exhibits B and B1 have no specific format. Blank forms for Exhibits B-2 and B-3 are attached. All line
items on the Exhibit B-2 are considered to be figures not to be exceeded. Any amount
expended in excess of each line item will not be considered for payment without a change
order or a supplemental agreement approved by the Department. A copy of the bid
tabulation signed by the Engineer-of-record must accompany the grant application.

5.

EXHIBITS C, C-1, and C-2
Exhibits are to be filled out by the Sponsor or the Sponsor’s Engineer. Forms C, C-1, and
C-2 are attached.

6.

EXHIBIT D, Airport Zoning Regulations
As required by 3 O.S. § 103 each airport shall have airport zoning regulations adopted
and enacted in order to regulate and restrict the height of structures or trees and land uses
within the airport hazard areas. These airport zoning regulations must be adopted and
enacted prior to funding. If the Sponsor has not adopted airport zoning regulations, it shall
be part of the next state funded project.

7.

EXHIBIT E, Sponsor Deposit Verification
The Sponsor is required to furnish verification to the Department that the Sponsor’s
funding share has been deposited in a designated account for use in defraying the costs
of the project.

8.

GRANT ASSURANCES
The grant assurances must remain attached to the agreement and be submitted with, and
as a part of, this application and agreement.

5

In order to furnish the Department the Sponsor’s assurances required by the Laws and
Regulations, the Sponsor hereby covenants and agrees with the State of Oklahoma as
follows:
8.1

TIME LIMITS
The Sponsor agrees that the project for which these funds are requested will be
completed within two years from the date of grant approval.

8.2

EQUAL RIGHTS
8.2.1 The Sponsor agrees that in its operation of the Airport and all facilities
thereon, neither it nor any person or organization occupying space or
facilities thereon will discriminate against any person or class of persons
by reason of race, sex, color, creed, handicap or national origin in the use
of any facility provided for the public on airport property.
8.2.2 The Sponsor will operate the Airport as such for the use and
benefit of the public. In furtherance of this covenant (but without limiting its
general applicability and effect), the Sponsor specifically agrees that it will
keep the Airport open to all types, kinds and classes of users: Provided,
that the Sponsor may establish such fair, equal, and nondiscriminatory
conditions to be met by all users of the Airport as may be necessary for the
safe and efficient operation of the Airport: And Provided Further, that the
Sponsor may prohibit or limit any given type, kind, or class of aeronautical
use of the Airport if such action is necessary to serve the civil aviation
needs of the public.
8.2.3 In furtherance of this covenant (but without limiting its
general applicability and effect), the Sponsor specifically covenants and
agrees:
8.2.3.1
That in any agreement,
contract, lease or other arrangement under which a right or
privilege at the Airport is granted to any person, firm, or
corporation to render any service or furnish any parts,
materials, or supplies (including the sale thereof) essential
to the operation of aircraft at the Airport, the Sponsor will
insert and enforce provisions requiring the contractor to:
8.2.3.1.1
furnish good,
prompt and efficient service adequate to meet all
demands for its service at the Airport; and
6

8.2.3.1.2
furnish
said
service on a fair, equal and nondiscriminatory basis
to all users thereof, and,
8.2.3.1.3
charge
fair,
reasonable and nondiscriminatory prices for each
unit of sale or service: Provided that the contractor
may be allowed to make reasonable and
nondiscriminatory discounts, rebates or other similar
types or price reductions to volume purchasers.
8.2.3.2
That it will not exercise or
grant any right or privilege which would operate to prevent
any person, firm, or corporation operating aircraft on the
Airport from performing any services on its own aircraft with
its own employees (including, but not limited to,
maintenance and repair) that it may choose to perform.
8.2.3.3
That if the Sponsor exercises
any of the rights or privileges set forth in paragraph 8.2.2 of
the Equal Rights Section, it will be bound by and adhere to
the condition specified for contractors as set forth in subparagraph 8.2.3 of the Equal Rights Section.
8.2.3.4
Essential facilities, as listed in
8.5 (including night lighting systems, when installed) will be
operated in such manner as to assure their availability to all
users of the airport.
8.2.4 Nothing contained herein shall be construed to prohibit the
granting or exercise of an exclusive right for the furnishing of non aviation
products and supplies or any service of a non aeronautical nature.
8.3

AUTHORITY AND POWER
The Sponsor certifies it has the legal authority and power to:
8.3.1 do all things necessary in order to undertake and carry out
the Project in conformity with State and Federal Statutes, Acts, and
Regulations;

7

8.3.2 receive, accept and disburse grants of funds from the State
of Oklahoma in aid of the Project, in terms and conditions stated in the
Laws, Acts, and Regulations; and
8.3.3
Agreement.

carry out all the provisions of this Application and

8.4

RESERVATION OF POWERS
The Sponsor will not enter into any transaction which would operate to deprive it
of any of the rights and powers necessary to perform any or all of the covenants
made herein. If any arrangement is made for management or operation of the
Airport by any agency or person other than the Sponsor or an employee of the
Sponsor, the Sponsor will reserve sufficient powers and authority to insure that the
Airport will be operated and maintained in accordance with these covenants.

8.5

ESSENTIAL FACILITIES
Essential facilities are considered to be the following: a landing area and an aircraft
parking area.

8.6

SPONSOR FUND AVAILABILITY AND MAINTENANCE
It has sufficient funds available for that portion of the project costs which are not to
be paid by the Department. It has sufficient funds available to assure operation
and maintenance of items funded under the grant agreement which it will own or
control.
With respect to a project approved after January 1, 1995, for the replacement or
reconstruction of pavement at the airport, it assures or certifies that it has
implemented an effective airport pavement maintenance-management program
and it assures that it will use such program for the useful life of any pavement
constructed, reconstructed or repaired with Federal financial assistance at the
airport. It will provide such reports on pavement condition and pavement
management programs as the Department determines may be useful.

8.7

AIRPORT LAYOUT PLAN
The Sponsor of an airport included in the National Plan of Integrated Airport
System (NPIAS) will keep up to date at all times an approved, reproducible Airport
Layout Plan (ALP), showing: airport boundaries, aviation easements, location, and
the nature of all existing and proposed airport facilities, structures (such as
runways, taxiways, aprons, terminal buildings, hangars, roads) including all
proposed extensions and the location of all existing and proposed non aviation

8

areas. The ALP must be prepared in accordance with FAA Advisory Circular
150/5300-13 (most current edition).
The Sponsor will not make or permit to be made any changes or alterations to the
Airport or any of its facilities other than in conformity with the ALP as so approved
by the Department and/or the FAA, if such changes or alterations might adversely
affect the safety, utility, or efficiency of the Airport.
8.8

PROJECT FINANCIAL REPORT REQUIREMENTS
The Department shall prepare a financial report of income and expenditures of all
project funds (Federal, Department, and Sponsor). The final 10% of the actual
project cost of state grant funds will not be released until a satisfactory financial
report has been prepared by the Department.
Records of expenditures shall be maintained by the Sponsor for not less than three
(3) years. Access to these records will be provided at the grantees regular place
of business.

8.9

ACKNOWLEDGMENT
The Sponsor assures that no work has been started nor has any work been
completed on any of the Project(s) for which funds are requested in this Application
and Agreement. The Sponsor further acknowledges that the funds will be used
only for the purpose described in this Agreement.

8.10

TERMS AND CONDITIONS
Upon execution by the Sponsor and the Department, the offer and acceptance of
this grant shall constitute a grant agreement between the Department and the
Sponsor. The Department and the Sponsor shall be bound by all of the terms and
conditions of the grant agreement and the grant assurances. The Department and
the Federal Aviation Administration (FAA) representatives will have access to the
job site and project records at all times. In addition to all other requirements
imposed by law or by this agreement, all grants or loans by the Department shall
be subject to the following terms and conditions:
8.10.1 The period of the grant or loan agreement shall be twenty (20) years from
the date of the Sponsor’s acceptance and/or the life of the improvements
contemplated under the grant or loan application, whichever is longer.
8.10.2 The airport and/or visual navigational aids shall remain
under the Sponsor’s control and shall be maintained by the Sponsor in a
safe and serviceable condition during the period of this agreement.
9

8.10.3 The Sponsor assures that all land to be constructed upon is
held in clear fee simple title by the Sponsor or is leased from the Federal
Government of the United States. The Sponsor assures that, if the land is
leased, the lease will be maintained current for a period not less than the
life of the agreement. The Sponsor assures that the land, whether leased
or held in fee simple, shall be pledged to airport use and shall not be
removed in whole or in part from such use without prior written approval
from the Department. In addition, airport property as defined in the airport
layout plan cannot be transferred by the airport sponsor without the written
approval of the Department.
The Sponsor further assures the possession of sufficient land for
development, operation and maintenance of the airport or air navigational
facility. This requirement shall include the amount of land needed for
necessary runways, taxiways, aircraft parking areas and runway protection
zones.
8.10.4 Consistent with safety and security requirements, a Sponsor
shall make the airport or navigational facility available to all types, kinds
and classes of aeronautical use without discrimination between such types,
kinds and classes and shall provide adequate public access during the
period of this agreement.
8.10.5 The Sponsor shall not grant or permit anyone to exercise an
exclusive right for the conduct of any aeronautical activity on or about an
airport project landing area. Aeronautical activities include, but are not
limited to scheduled airline flights; charter flights, flight instruction;
aircraft sales,
rental and repair; sale of aviation petroleum products; and aerial
application. The landing area consists of runways or landing strips,
taxiways, parking aprons, roads, airport lighting, and navigational aids.
8.10.6 The Sponsor shall carry out and complete a project without
undue delay and in accordance with the plans and specifications submitted
to the Department. The Sponsor shall ensure that the following is provided
to the Department:
1. On all paving construction projects, the sponsor shall furnish a
Construction Management Program (CMP) to the Department prior to

10

the start of construction which shall detail the measures and
procedures to be used to comply with the quality control provisions of
the construction contract, including, but not limited to, all quality control
provisions and tests required by the specifications. Department staff
reserves the right to request a CMP on other projects. The CMP shall
include as a minimum:
a. The name of the person representing the Sponsor who has overall
responsibility for contract administration for the Grant and the
authority to take necessary actions to comply with the contract.
b. Names of testing laboratories and consulting engineer firms with
quality control responsibilities on the project, together with a
description of the services to be provided.
c. Procedures for determining that testing laboratories meet the
requirements of the American Society of Testing and Materials
standards on laboratory evaluation referenced in the contract
specifications (D 3666, C 1077).
d. Qualifications of engineering, supervision, and construction
inspection personnel.
e. A listing of all tests required by the contract specifications, including
the type and frequency of tests to be taken, the method of sampling,
the applicable test standard, and the acceptance criteria or
tolerances permitted for each type of test.
f.

Procedures for ensuring that the tests are taken in accordance with
the program, that they are documented daily, and that the proper
corrective actions, where necessary, are undertaken.

2. Weekly Progress Report: The sponsor shall ensure that a weekly
progress report is submitted using FAA form 5370-1 to the Department.
3. Acceptance Tests: The Sponsor shall ensure that the acceptance
testing laboratory provides a copy of all acceptance tests as and when
the results become available.
4. Summary Report: Upon completion of the project, the Sponsor shall
provide the Department a final acceptance test summary report. The
report shall document the results of all acceptance tests performed and
the location of the material tested. The report shall highlight those
acceptance tests that were out-of-tolerance and include the pay
reductions applied and reasons for accepting any out-of-tolerance
material. An interim test and quality control report shall be submitted, if
requested by the Department.
5. When the specifications provide for acceptance based on the method
of estimating percentage of material within specification limits (PWL),
the Sponsor will submit a final report of PWL computations in

11

accordance with section 110, AC 150/5370-10 (most current version)
with the summary report.
6. The Department, at its discretion, reserves the right to conduct
independent tests and to reduce grant payments accordingly if such
independent tests determine that sponsor test results are inaccurate.
8.10.7 The Sponsor, if requested by the Department, shall submit
to the Department annual statements of airport or air navigation facility
revenues and expenses.
8.10.8 The Sponsor will comply with the Municipal Airports Act of
1948 (Oklahoma Statutes of 1991, Title 3, Section 65.1 et seq.) and
specifically, Sec. 65.12, which requires: “The revenues obtained by a
municipality from the ownership, control or operation of any airport or
navigation facility, including proceeds from the sale of any airport or portion
thereof of air navigation facility property, shall be deposited in a special
fund to be designated as the ‘Airport Fund’, which revenues shall be
appropriated solely to, and used by the municipality for, the purposes
authorized by this act.”
8.10.9 All development of an airport constructed with grant funds
shall be consistent with the approved Airport Layout Plan. A reproducible
copy of such plan (as specified by the Department) and all subsequent
modifications thereto, shall be filed with the Department.
8.10.10 The Sponsor shall comply with the “Public Competitive
Bidding Act of 1984" (Oklahoma Statutes of 1991, Title 61, Sec. 101 et
seq.), which relates to the execution of certain public agency contracts, etc.
8.10.11 After actual bids on the project are received, a
tabulation of all bids on the project must be signed by the Engineerof-record and must accompany the grant application.
8.10.12 When airport lighting is part of a project, the Sponsor shall
operate such lighting from sunset to sunrise either manually or by remote
control.
8.10.13 The Department shall not be a party to any contract or
commitment which a Sponsor may enter or assume in carry out a project.

12

8.10.14 It being further understood and agreed that should the
Sponsor fail to do those things herein described and approved and within
the time frame prescribed, that said funds shall, without notice, be
withdrawn and revert to the Department. It is the Sponsor’s responsibility,
when delays or problems are encountered, to notify the Department and
request from the Department a written time extension and/or deviation.
8.11

LIFE OF THE AGREEMENT
The covenants and assurances shall become effective upon acceptance by the
Sponsor of an offer of State aid for the Project or any portion thereof, made by the
Department, and shall constitute a part of the Project Agreement thus formed.
These covenants and assurances shall remain in full force and effect throughout
the useful life of the facilities developed under this Project; but, in any event a
minimum of twenty (20) years from the date of said acceptance of this offer of State
aid for the Project.

8.12

HANGAR CONSTRUCTION PROJECTS
8.12.1 The Sponsor will ensure any hangars built using Department funds will
receive fair market rental rates compared to similar hangar facilities at
airports that have similar amenities and capabilities within the region in
which that airport is located.
8.12.2 The Sponsor agrees to include in any rental agreement the most up-to-date
Federal Aviation Administration hangar use policy and agrees to actively
enforce that policy to its full effect.
8.12.3 The Sponsor agrees that any hangar built using Department funds will not
be used as a permanent or semi-permanent residence. Hangars may have
crew quarters for intermittent overnight stays at the discretion of the
Sponsor.
8.12.4 The Sponsor will include in any rental agreement that the aircraft based in
a hangar built using Department funds will be in compliance with federal
airworthiness requirements and have complied with state aircraft excise tax
and aircraft registration requirements.

8.13

FUEL SYSTEM CONSTRUCTION PROJECTS
The airport sponsor understands that fuel systems funded by the Department must
be operated by the public airport sponsor and not a third party entity or contractor.

13

9.

SIGNATURE BLOCK

IN WITNESS WHEREOF, the Sponsor has caused this APPLICATION AND ASSURANCES to
be duly executed in its name, this
day of
,
.

SPONSOR’S ACCEPTANCE:

TRUST, IF REQUIRED:

(Mayor, City Manager or other designated
official)

Signature

Signature

Jim Curd, Jr., Mayor
Name and Title

Name and Title

401 South Johnstone Avenue
Address

Address

Bartlesville, Oklahoma, 74003
City/Town, State, Zip

City/Town, State, Zip

NOTE:

APPLICATION MUST BE SIGNED BY MAYOR, CITY MANAGER, OR OTHER DESIGNATED
PERSON WHO IS AUTHORIZED TO SIGN CONTRACTS FOR THE SPONSOR. IF THE DAY
TO DAY ADMINSTRATION OF THE AIRPORT IS PERFORMED BY A TRUST, THE
CHAIRMAN OF THE TRUST MUST ALSO SIGN THE APPLICATION.

DO NOT WRITE BELOW THIS LINE
The work and expenditure of funds in the amount of $
were approved in a
regular, convened meeting of the Oklahoma Department of Aerospace and Aeronautics on the
_________ day of
, __________.
By its approval, the Commission
authorized the Director to execute this agreement.

Executive Director
Oklahoma Department of Aerospace and Aeronautics

14

EXHIBIT A

AIRPORT LAYOUT DRAWING OR PROJECT SKETCH

15

EXHIBIT B

PLANS AND SPECIFICATIONS

PREVIOUSLY SUBMITTED

16

EXHIBIT B-1 PROGRAM NARRATIVE
Construction of three 75' x 75' box hangars with shared partition walls and a common
roof, totaling approximately 16,875 square feet, along with the associated concrete
apron. The project will increase hangar capacity and provide additional space for based
aircraft.

17

EXHIBIT B-2 PROJECT COSTS
AIRPORT:

Bartlesville Municipal Airport

CITY:

Bartlesville

PROJECT #: BVO-27-FS
DATE: 9/1/2026

PROJECT DESCRIPTION: Construct 3 75' x 75' Box Hangars
Item Description

Amount

(a) Advertising

1,002.23

(b) Engineering

105,000

(c) Bid Phase Services

8,500

(d) Geotechnical Investigation & Report

10,300

(e) Grant Administration

49,000

(f) Resident Project Representatives

132,000

(g) Construction Phase Services

54,000

(h) Materials Testing & Review

20,000

(i) Extend Gas Service

25,000

(j) Extend Electrical Service

35,000

Ineligible Amount

Remarks

(k) Construction (attach bid tabs)
(l) Base + Alternates No. 1-5

2,061,867.77

(m) Other
(n) TOTAL ELIGIBLE PROJECT COST

$2,501,670

(o) Ineligible Costs:
Sponsor Share

State Share:

Federal Share:

Total Project Cost:

$125,084

$1,000,668

$1,375,918

$2,501,670

(5%)**

(40%)

(55%)

(100%)

(For funding share information, see section 2.0 Funding) Note: Sponsor share cannot be lower than 5%
Note: The Department will only participate in costs identified in the contracts

Round Sponsor share up to the nearest dollar and Department share down to the nearest dollar

18

BVO-CONSTRUCT 3 75'X75' BOX HANGARS
BARTLESVILLE, OKLAHOMA
2:00PM, WEDNESDAY, AUGUST 26, 2026
AIG 3-40-0007-020-2026, AIP 3-40-0007-021-2026, ODAA BVO-27-FS

PARKHILL
(Engineer's Estimate)

KOEHN CONSTRUCTION SERVICES

WL MCNATT & CO

GORMAN CONSTRUCTION

KSL DIRTWORKS LLC

ASCEND COMMERCIAL BUILDERS

JIM COOLEY CONSTRUCTION, LLC

LAMBERT CONSTRUCTION

BASE BID
Item No.
Description
1
Mobilization
2
Low Profile Aviation Barricades
Temporary Air and Water Pollution, Soil Erosion, and Siltation
3
Control
4
Remove, Stockpile, and Replace Topsoil (6-Inches Thick)
5
Off-Site Borrow
6
8" SDR-26 PVC Sewer Pipe
7
Sewerline Bore Including Casing and PVC Pipe
8
4' Diameter Drop Manhole
9
4' Diameter Concrete Manhole (6'-8' Depth)
10
4" Sanitary Sewer Service
11
Install Oil/Water Separator System
12
6" x 6" x 6" Tapping Valve, Sleeve, and Box
13
6" C-900 PVC Waterline
14
Bore 6" CERTA-LOK RJ Coupled DR-18 C-900 PVC
15
6" Fire Hydrant Assembly
16
Waterline Service
17
6" Gate Valve and Box
18
6" 90° Fitting
19
2" Flush Hydrant
20
Triaxial Geogrid
21
6" Crushed Aggregate Base Course
22
6" Portland Cement Concrete Surface Course
23
Construct Hangar Foundation
24
Construct 75' x 75' Box Hangar
25
Install 8" Riprap
26
Solid Slab Sodding and Watering Until Established

Quantity
1
1

Unit
LS
LS

Unit Price
$190,000.00
$6,000.00

Amount
$190,000.00
$6,000.00

Unit Price
$130,315.96
$561.39

Amount
$130,315.96
$561.39

Unit Price
$90,600.00
$6,900.00

Amount
$90,600.00
$6,900.00

Unit Price
$11,400.00
$7,125.00

Amount
$11,400.00
$7,125.00

Unit Price
$54,826.16
$6,875.25

Amount
$54,826.16
$6,875.25

Unit Price
$150,640.00
$5,600.00

Amount
$150,640.00
$5,600.00

Unit Price
$80,000.00
$10,000.00

Amount
$80,000.00
$10,000.00

1
505
1,427
300
54
1
2
2
2
1
670
56
2
2
1
2
2
675
675
655
2
2
3
1,150

LS
CY
CY
LF
LF
EA
EA
EA
EA
EA
LF
LF
EA
EA
EA
EA
EA
SY
SY
SY
EA
EA
SY
SY

$8,000.00
$25.00
$30.00
$150.00
$500.00
$9,000.00
$10,000.00
$2,500.00
$20,000.00
$1,500.00
$80.00
$200.00
$6,000.00
$2,000.00
$3,000.00
$1,200.00
$1,500.00
$6.00
$30.00
$90.00
$125,000.00
$506,250.00
$190.00
$12.00

$8,000.00
$12,625.00
$42,810.00
$45,000.00
$27,000.00
$9,000.00
$20,000.00
$5,000.00
$40,000.00
$1,500.00
$53,600.00
$11,200.00
$12,000.00
$4,000.00
$3,000.00
$2,400.00
$3,000.00
$4,050.00
$20,250.00
$58,950.00
$250,000.00
$1,012,500.00
$570.00
$13,800.00

$9,619.89
$34.78
$46.30
$56.46
$1,223.54
$6,736.62
$5,987.12
$6,170.99
$31,357.58
$4,771.90
$30.93
$441.09
$6,708.03
$5,801.72
$1,919.25
$444.87
$1,488.50
$10.46
$8.79
$76.09
$82,367.04
$323,070.73
$440.21
$21.50

$9,619.89
$17,563.90
$66,070.10
$16,938.00
$66,071.16
$6,736.62
$11,974.24
$12,341.98
$62,715.16
$4,771.90
$20,723.10
$24,701.04
$13,416.06
$11,603.44
$1,919.25
$889.74
$2,977.00
$7,060.50
$5,933.25
$49,838.95
$164,734.08
$646,141.46
$1,320.63
$24,725.00

$9,250.00
$18.00
$45.00
$81.00
$1,200.00
$14,000.00
$15,200.00
$4,800.00
$37,800.00
$8,300.00
$50.00
$1,050.00
$10,800.00
$4,500.00
$3,200.00
$800.00
$1,900.00
$10.00
$9.00
$150.00
$93,200.00
$335,500.00
$751.00
$21.00

$9,250.00
$9,090.00
$64,215.00
$24,300.00
$64,800.00
$14,000.00
$30,400.00
$9,600.00
$75,600.00
$8,300.00
$33,500.00
$58,800.00
$21,600.00
$9,000.00
$3,200.00
$1,600.00
$3,800.00
$6,750.00
$6,075.00
$98,250.00
$186,400.00
$671,000.00
$2,253.00
$24,150.00

$7,410.00
$13.68
$47.01
$85.85
$1,140.00
$12,540.00
$14,250.00
$4,990.67
$57,504.45
$6,270.00
$52.57
$1,026.00
$9,690.00
$4,770.35
$2,850.00
$860.56
$1,941.26
$10.62
$11.82
$93.98
$80,940.00
$300,405.86
$793.44
$4.09

$7,410.00
$6,908.40
$67,083.27
$25,755.00
$61,560.00
$12,540.00
$28,500.00
$9,981.34
$115,008.90
$6,270.00
$35,221.90
$57,456.00
$19,380.00
$9,540.70
$2,850.00
$1,721.12
$3,882.52
$7,168.50
$7,978.50
$61,556.90
$161,880.00
$600,811.72
$2,380.32
$4,703.50

$7,953.36
$15.25
$38.28
$69.90
$1,036.86
$12,140.24
$13,026.98
$4,063.77
$27,025.36
$7,154.99
$42.80
$898.90
$9,226.10
$3,884.36
$2,737.17
$700.74
$1,580.71
$8.65
$15.71
$79.61
$108,560.86
$416,291.12
$646.08
$17.78

$7,953.36
$7,701.25
$54,625.56
$20,970.00
$55,990.44
$12,140.24
$26,053.96
$8,127.54
$54,050.72
$7,154.99
$28,676.00
$50,338.40
$18,452.20
$7,768.72
$2,737.17
$1,401.48
$3,161.42
$5,838.75
$10,604.25
$52,144.55
$217,121.72
$832,582.24
$1,938.24
$20,447.00

$8,400.00
$13.44
$35.84
$112.00
$1,321.60
$20,734.56
$13,938.40
$7,728.00
$48,529.60
$15,288.00
$72.80
$560.00
$11,995.20
$5,208.00
$4,829.44
$3,166.24
$5,544.00
$8.29
$12.44
$70.11
$123,368.00
$301,609.88
$560.00
$27.94

$8,400.00
$6,787.20
$51,143.68
$33,600.00
$71,366.40
$20,734.56
$27,876.80
$15,456.00
$97,059.20
$15,288.00
$48,776.00
$31,360.00
$23,990.40
$10,416.00
$4,829.44
$6,332.48
$11,088.00
$5,595.75
$8,397.00
$45,922.05
$246,736.00
$603,219.76
$1,680.00
$32,131.00

$18,000.00
$45.00
$56.00
$89.00
$670.00
$6,700.00
$7,200.00
$14,000.00
$39,000.00
$22,000.00
$45.00
$560.00
$9,500.00
$11,200.00
$6,700.00
$900.00
$9,000.00
$10.00
$17.00
$78.00
$149,000.00
$534,000.00
$100.00
$5.00

$18,000.00
$22,725.00
$79,912.00
$26,700.00
$36,180.00
$6,700.00
$14,400.00
$28,000.00
$78,000.00
$22,000.00
$30,150.00
$31,360.00
$19,000.00
$22,400.00
$6,700.00
$1,800.00
$18,000.00
$6,750.00
$11,475.00
$51,090.00
$298,000.00
$1,068,000.00
$300.00
$5,750.00

ADDITIVE ALTERNATE NO. 1
Description
Remove, Stockpile, and Replace Topsoil (6-Inches Thick)
Off-Site Borrow
8" SDR-26 PVC Sewer Pipe
4' Diameter Concrete Manhole (6'-8' Depth)
4" Sanitary Sewer Service
Install Oil/Water Separator System
Triaxial Geogrid
6" Crushed Aggregate Base Course
6" Portland Cement Concrete Surface Course
Construct Hangar Foundation
Construct 75' x 75' Box Hangar
Install 8" Riprap
Solid Slab Sodding and Watering Until Established
TOTAL

Quantity
251
1,005
215
1
1
1
335
335
328
1
1
3
560

Unit
CY
CY
LF
EA
EA
EA
EA
SY
SY
EA
EA
SY
SY

Unit Price
$25.00
$30.00
$50.00
$9,000.00
$2,500.00
$20,000.00
$6.00
$30.00
$90.00
$125,000.00
$506,250.00
$190.00
$12.00

Amount
$6,275.00
$30,150.00
$10,750.00
$9,000.00
$2,500.00
$20,000.00
$2,010.00
$10,050.00
$29,520.00
$125,000.00
$506,250.00
$570.00
$6,720.00
$758,795.00

Unit Price
$33.94
$45.03
$44.98
$5,345.50
$5,953.14
$30,923.53
$10.17
$9.06
$66.07
$78,867.31
$310,505.00
$253.90
$20.90

Amount
$8,518.94
$45,255.15
$9,670.70
$5,345.50
$5,953.14
$30,923.53
$3,406.95
$3,035.10
$21,670.96
$78,867.31
$310,505.00
$761.70
$11,704.00
$535,617.98

Unit Price
$18.00
$45.00
$81.00
$15,000.00
$4,700.00
$37,800.00
$11.00
$8.00
$150.00
$100,000.00
$316,600.00
$751.00
$21.00

Amount
$4,518.00
$45,225.00
$17,415.00
$15,000.00
$4,700.00
$37,800.00
$3,685.00
$2,680.00
$49,200.00
$100,000.00
$316,600.00
$2,253.00
$11,760.00
$610,836.00

Unit Price
$13.68
$47.01
$85.85
$12,540.00
$4,979.09
$57,505.02
$10.62
$93.84
$938.22
$72,390.00
$300,370.43
$793.44
$4.20

Amount
$3,433.68
$47,245.05
$18,457.75
$12,540.00
$4,979.09
$57,505.02
$3,557.70
$31,436.40
$307,736.16
$72,390.00
$300,370.43
$2,380.32
$2,352.00
$864,383.60

Unit Price
$15.21
$38.29
$70.15
$13,025.27
$4,054.32
$27,025.37
$8.65
$15.77
$79.61
$104,285.44
$416,287.94
$646.08
$17.78

Amount
$3,817.71
$38,481.45
$15,082.25
$13,025.27
$4,054.32
$27,025.37
$2,897.75
$5,282.95
$26,112.08
$104,285.44
$416,287.94
$1,938.24
$9,956.80
$668,247.57

Unit Price
$13.44
$35.84
$180.32
$13,938.40
$7,728.00
$48,529.60
$8.35
$12.70
$70.00
$123,312.00
$319,860.28
$560.00
$27.94

Amount
$3,373.44
$36,019.20
$38,768.80
$13,938.40
$7,728.00
$48,529.60
$2,797.25
$4,254.50
$22,960.00
$123,312.00
$319,860.28
$1,680.00
$15,646.40
$638,867.87

Unit Price
$45.00
$56.00
$90.00
$6,700.00
$14,000.00
$39,000.00
$9.00
$17.00
$78.00
$149,000.00
$574,000.00
$100.00
$5.00

Amount
$11,295.00
$56,280.00
$19,350.00
$6,700.00
$14,000.00
$39,000.00
$3,015.00
$5,695.00
$25,584.00
$149,000.00
$574,000.00
$300.00
$2,800.00
$907,019.00

ADDITIVE ALTERNATE NO. 2
Item No.
Description
40
Wall Insulation and Linear Panel in Hangar 101 and 102
TOTAL

Quantity
1

Unit
LS

Unit Price
$50,000.00

Amount
$50,000.00
$50,000.00

Unit Price
$54,991.44

Amount
$54,991.44
$54,991.44

Unit Price
$55,600.00

Amount
$55,600.00
$55,600.00

Unit Price
$20,466.60

Amount
$20,466.60
$20,466.60

Unit Price
$22,593.52

Amount
$22,593.52
$22,593.52

Unit Price
$31,015.29

Amount
$31,015.29
$31,015.29

Unit Price
$23,000.00

Amount
$23,000.00
$23,000.00

ADDITIVE ALTERNATE NO. 3
Item No.
Description
41
Wall Insulation and Linear Panel in Hangar 103
TOTAL

Quantity
1

Unit
LS

Unit Price
$25,000.00

Amount
$25,000.00
$25,000.00

Unit Price
$27,495.72

Amount
$27,495.72
$27,495.72

Unit Price
$29,300.00

Amount
$29,300.00
$29,300.00

Unit Price
$12,123.30

Amount
$12,123.30
$12,123.30

Unit Price
$11,296.76

Amount
$11,296.76
$11,296.76

Unit Price
$15,507.52

Amount
$15,507.52
$15,507.52

Unit Price
$10,000.00

Amount
$10,000.00
$10,000.00

ADDITIVE ALTERNATE NO. 4
Item No.
Description
42
Radiant Heat in Hangar 101 and 102
TOTAL

Quantity
1

Unit
LS

Unit Price
$80,000.00

Amount
$80,000.00
$80,000.00

Unit Price
$41,470.77

Amount
$41,470.77
$41,470.77

Unit Price
$25,500.00

Amount
$25,500.00
$25,500.00

Unit Price
$28,200.96

Amount
$28,200.96
$28,200.96

Unit Price
$25,122.77

Amount
$25,122.77
$25,122.77

Unit Price
$31,091.20

Amount
$31,091.20
$31,091.20

Unit Price
$34,000.00

Amount
$34,000.00
$34,000.00

ADDITIVE ALTERNATE NO. 5
Item No.
Description
43
Radiant Heat in Hangar 103
TOTAL

Quantity
1

Unit
LS

Unit Price
$40,000.00

Amount
$40,000.00
$40,000.00

Unit Price
$20,628.06

Amount
$20,628.06
$20,628.06

Unit Price
$13,300.00

Amount
$13,300.00
$13,300.00

Unit Price
$14,100.48

Amount
$14,100.48
$14,100.48

Unit Price
$12,561.38

Amount
$12,561.38
$12,561.38

Unit Price
$15,545.60

Amount
$15,545.60
$15,545.60

Unit Price
$17,000.00

Amount
$17,000.00
$17,000.00

TOTAL

Item No.
27
28
29
30
31
32
33
34
35
36
37
38
39

TOTAL BASE BID + ADDITIVE ALTERNATES

$1,856,255.00

$2,810,050.00

$1,381,663.80

$2,061,867.77

$1,533,433.00

$2,267,969.00

$1,336,073.59

$2,275,348.53

$1,569,681.61

$2,309,503.61

$1,584,425.72

$2,316,453.20

Unit Price

Amount

NON-RESPONSIVE BID PROPOSAL

$1,993,392.00

Unit Price

Amount

NON-RESPONSIVE BID PROPOSAL

Unit Price

Amount

NON-REPONSIVE BID PROPOSAL

Unit Price

Amount

NON-REPONSIVE BID PROPOSAL

Unit Price

Amount

NON-REPONSIVE BID PROPOSAL

Unit Price

Amount

NON-REPONSIVE BID PROPOSAL

$2,984,411.00

DENOTES ARITHMETIC CORRECTION
PROPOSAL PAGE 5 OMITTED FROM BID

EXHIBIT B-3 PROJECT ENGINEERING
(Project Engineer to provide the following information)

Here are the costs which would be incurred in providing the engineering data necessary
to make an investigation, testing, estimates, prepare plans and specifications, supervise
award of contract, prepare contract, stake the work, supervise the work, make final
inspection and final contract estimates for:
Bartlesville Municipal Airport - Construct 3 75' x 75' Box Hangars
(Name of Airport and Project)

An outline of the work to be performed is as follows:
Final Design Services, Bid Phase Services, Geotechnical Investigation and Report,
Grant Administration, Inspection / RPR Services, Construction Phase Services

For Federal Aviation Administration (FAA) funded projects the work will be accomplished
in accordance with the FAA Standards for Specifying Construction of Airports (current
edition). The work may be accomplished in accordance with the Oklahoma Department
of Transportation Standard Specifications (current edition), with prior written approval by
FAA.
The engineering fees will not exceed $ 359,802.23

.

Parkhill
Name of Engineering Firm

Signature of Engineer

19

EXHIBIT C

STATEMENT OF COMPLIANCE

The Sponsor is in compliance with all terms and conditions of any agreement with the
State of Oklahoma related to the development, operation or maintenance of an airport
owned by the Sponsor.

Signature (Mayor, City Manager or designated Official)

Signature (Mayor, City Manager or designated Official)

Jim Curd, Jr., Mayor
Name and Title

Name and Title

Date

Date

73-6005079
Sponsor’s Federal Identification Number

Sponsor’s Federal Identification Number

NOTE:

To be signed by same person(s) that signs the Application and Assurances.

20

EXHIBIT C-1 SUSPENDED/DEBARMENT STATEMENT

The Sponsor hereby specifically agrees that it shall not award the contract for which this grant is
given, nor shall bidding documents be given to any contractor which or who is subject to
suspension or debarment by the U.S. Department of Transportation or any of its agencies, or the
Oklahoma Department of Transportation at the time of the bidding or award of the contract.
Violation of this provision shall void this grant.

Signature (Mayor, City Manager or designated Official)

Signature (Mayor, City Manager or designated Official)

Jim Curd, Jr., Mayor
Name and Title

Name and Title

Date

Date

73-6005079
Sponsor’s Federal Identification Number

Sponsor’s Federal Identification Number

NOTE:

To be signed by same person(s) that signs the Application and Assurances.

21

EXHIBIT C-2 STATUTORY AFFIDAVIT

STATE OF OKLAHOMA
COUNTY OF

Washington

.

AFFIDAVIT
Jim Curd, Jr.
(Type name)

and
(Type name)

of lawful age, and having been first duly sworn, on oath, states:
1.

That (s)he/they is/are the agent authorized by the Sponsor to submit the attached Grant

Application to the State of Oklahoma.
2.

That the Sponsor has not paid, given, or donated or agreed to pay, give, or donate to any

officer or employee of the State of Oklahoma any money or other thing of value, either directly or
indirectly, in the procuring of the grant.
3. That no person who has been involved in any manner in the development of this grant while
employed by the State of Oklahoma shall be employed to fulfill any of the services provided for
under this contract.
4.

That, to the best of his/her/their knowledge and belief, the Sponsor has not previously

submitted a grant request to the Oklahoma Department of Aerospace and Aeronautics or any
other agency of the State of Oklahoma which would result in a substantial duplication of the project
proposed in the Grant Application and Assurances.

___________________________________
Affiant (Signature of Mayor, City Manager
or designated Official)
Subscribed and sworn to before me this

___________________________________
Affiant (Signature of Trust, if required)

day of

,

.

Seal
Notary Public
My commission expires:

NOTE:

To be signed by the same person(s) that signs Application and Assurances.

22

EXHIBIT D

AIRPORT ZONING REGULATIONS

The City has a Height Zoning Ordinance currently on file with the ODAA.

23

EXHIBIT E

SPONSOR DEPOSIT VERIFICATION
PLEASE READ CAREFULLY

SPONSOR: City of Bartlesville

DATE: 9/1/2026

AIRPORT NAME: Bartlesville Municipal
Airport

STATE PROJECT #: BVO-27-FS

This form provides verification to the Oklahoma Department of Aerospace and Aeronautics that
the Sponsor’s share has been deposited in a designated account, however it does not have to
be a designated airport-only account. The funds will be for use in defraying the costs of the
project.
This form must be completed and submitted as part of the grant application to the Oklahoma
Department of Aerospace and Aeronautics.
12001

Account Number

Checking

Type of Account

Jason Muninger
Sponsor Financial Representative (Please
print)

Jim Curd, Jr.
Sponsor Official (Please print)

CFO/City Clerk
Title of Representative (Please print)

Mayor
Title of Official (Please print)

Signature of Representative

Signature of Official

401 South Johnstone Avenue,
Bartlesville OK 74003
Address

401 South Johnstone Avenue,
Bartlesville, OK 74003
Address

918-338-4212
Phone

918-338-4256
Phone

24

QUESTIONNAIRE
(PLEASE TYPE OR PRINT ANSWERS)

1. City

Bartlesville

Airport

Bartlesville Municipal Airport

2. Official point of contact for the Sponsor:
Name Micah Siemers
Address 401 South Johnstone Avenue, Bartlesville, OK 74003
Telephone Number 918-338-4256
Official Position Director of Engineering
Email [email protected]
3. Sponsor contact that can verify payment information:
Name Micah Siemers
Address 401 South Johnstone Avenue, Bartlesville, OK 74003
Telephone Number 918-338-4256
Official Position Director of Engineering
Email [email protected]
4. State payments should be made to:

City of Bartlesville

5. Method of performance: Contract and/or Force Account
6. Number of aircraft based at the airport

Contract

45

7. Is the Airport operated by a Trust Authority? If yes, provide the name of the Trust Authority
and a copy of the Trust Agreement.
NO

25

8. Is there a Fixed Base Operator(s) on the Airport? If yes:
Name Bartlesville Aviation
Address 401 Wiley Post Road, Bartlesville, OK 74003
Telephone Number 918-661-3121
9. Will financial assistance from a Federal source be required? Yes X
10. Name of your State Senator:

Judd Strom

11. Name of your State Representative:

Julie Daniels

26

No

CHECKLIST
When completed, this Checklist becomes a part of the Grant Application and Agreement.
Answer yes or no on the appropriate lines. Sign the document.
1.

Is the Application properly signed and dated

Yes

2.

Is Exhibit A attached

Yes

3.

Are Exhibits B and B-1 attached

Yes

4.

Are Exhibits B-2 and B-3 attached

Yes

5.

Are Exhibits C, C-1, and C-2 attached

Yes

6.

Is Exhibit D attached

Yes

7.

Is Exhibit E attached

Yes

8.

Have all questions been answered on the Questionnaire

9.

Are yearly funds allocated for airport maintenance

10.

Have you furnished the names of your Senator and Representative ___ Yes _

11.

Has any work been started on this project

12.

If the answer to any of the above questions (except #11) is no, explain below or on an
attached sheet of paper.

Checklist completed by:
Name

Micah Siemers

Position
Telephone Number

Director of Engineering
918-338-4256

27

Yes
Yes

No

Agenda Item ___
7.e.i.
September 17, 2026
Prepared by Jason Muninger, CFO/City Clerk
Accounting and Finance

I.

SUBJECT, ATTACHMENTS, AND BACKGROUND
Receipt of Interim Financials for the twelve months ending June 30, 2026.
Attachments:
Interim Financials for June 30, 2026

II.

STAFF COMMENTS AND ANALYSIS
Staff has prepared the condensed Interim Financial Statements for June 2026; these should
provide sufficient information for the City Council to perform its fiduciary responsibility. All
supplementary, detailed information is available for the Council’s use at any time upon request.
All information is subject to change pending audit.

III.

BUDGET IMPACT
N/A

IV.

RECOMMENDED ACTION
Staff recommends the approval the Interim Financials for June 30, 2026.

REPORT OF REVENUE, EXPENDITURES AND
CHANGES IN FUND BALANCES
For The Twelve Months Ended June 30, 2026

CITY COUNCIL
Ward 1 - Tim Sherrick
Ward 2 - Larry East
Ward 3 - Jim Curd, Mayor
Ward 4 - Aaron Kirkpatrick
Ward 5 - Trevor Dorsey, Vice Mayor
Interim City Manager
Laura Sanders
Prepared by:

Jason Muninger
Finance Director

Alicia Shelton
Finance Supervisor

TABLE OF CONTENTS
HIGHLIGHTS
MAJOR FUNDS:
GENERAL FUND
WASTEWATER OPERATING/BMA WASTEWATER FUNDS
WATER OPERATING/BMA WATER FUNDS
SANITATION
OTHER FUNDS:
REVENUE BUDGET STATUS
EXPENDITURE BUDGET STATUS
CHANGE IN FUND BALANCE
EXPLANATORY MEMO

FINANCIAL STATEMENT REVENUE HIGHLIGHTS

(Dashed line represents average percent of year for 4 preceding fiscal years)

GENERAL FUND SALES TAX
18,400,000

140.0%

18,300,000

120.0%

18,200,000

100.0%

18,100,000

80.0%

18,000,000

60.0%

17,900,000

40.0%

17,800,000

20.0%

17,700,000

FY 2022

FY 2023

FY 2024

FY 2025

FY 2026

YTD
% OF YR

0.0%

WASTEWATER FEES
8,000,000

140.0%

7,000,000

120.0%

6,000,000

100.0%

5,000,000

80.0%

4,000,000

60.0%

3,000,000

40.0%

2,000,000

% OF YR

20.0%

1,000,000
-

YTD

FY 2022

FY 2023

FY 2024

FY 2025

FY 2026

0.0%

WATER FEES
11,200,000
11,000,000
10,800,000
10,600,000
10,400,000
10,200,000
10,000,000
9,800,000
9,600,000
9,400,000
9,200,000

120.0%
100.0%
80.0%
60.0%

YTD

40.0%

% OF YR

20.0%
FY 2022

FY 2023

FY 2024

FY 2025

FY 2026

0.0%

SANITATION FEES
8,000,000

120.0%

7,000,000

100.0%

6,000,000

80.0%

5,000,000
4,000,000
3,000,000
2,000,000

YTD

40.0%

% OF YR

20.0%

1,000,000
-

60.0%

FY 2022

FY 2023

FY 2024

FY 2025

FY 2026

0.0%

GENERAL FUND
Statement of Revenue, Expenditures, and Changes in Fund Balances
100% of Year Lapsed
2025-26 Fiscal Year
Total Budget

YTD Budget

YTD Actual

YTD Encum

% of

2024-25 Fiscal Year
% Total

YTD Total

Budget

YTD Total

Year

Revenue:
Sales Tax
Use Tax
Gross Receipt Tax
Licenses and Permits
Intergovernmental
Charges for Services
Court Costs
Police/Traffic Fines
Parking Fines
Other Fines
Investment Income
Miscellaneous Income
Transfers In

$ 17,934,728 $ 17,934,728 $ 18,361,074 $
4,700,959
4,700,959
5,189,282
1,454,200
1,454,200
1,560,314
258,100
258,100
261,783
686,200
686,200
675,539
528,613
528,613
517,594
133,100
133,100
153,151
266,300
266,300
268,036
44,600
44,600
60,780
55,400
55,400
55,578
1,760,000
1,760,000
1,938,680
1,112,700
1,112,700
1,089,932
7,911,123
7,911,123
7,911,123

- $ 18,361,074
5,189,282
1,560,314
261,783
675,539
517,594
153,151
268,036
60,780
55,578
1,938,680
1,089,932
7,911,123
-

102.4%
110.4%
107.3%
101.4%
98.4%
97.9%
115.1%
100.7%
136.3%
100.3%
110.2%
98.0%
100.0%

$ 18,167,336
5,004,467
1,500,246
234,491
1,156,489
527,277
153,927
273,799
49,177
58,166
2,409,000
1,292,321
6,549,579

100.0%
100.0%
100.0%
100.0%
100.0%
100.0%
100.0%
100.0%
100.0%
100.0%
100.0%
100.0%
100.0%

Total

$ 36,846,023

-

$ 38,042,866

103.2%

$ 37,376,275

100.0%

Expenditures:
General Government
Public Safety
Street
Culture and Recreation
Transfers Out
Reserves

$ 11,801,902 $ 11,801,902 $ 10,302,025 $ 1,085,179 $ 11,387,204
20,055,265
20,055,265
19,845,977
98,398
19,944,375
2,248,862
2,248,862
1,935,561
75,419
2,010,980
3,974,310
3,974,310
3,558,845
40,968
3,599,813
3,901,595
3,901,595
3,901,595
3,901,595
1,288,490
1,288,490
-

96.5%
99.4%
89.4%
90.6%
100.0%
0.0%

$ 10,335,987
18,457,078
2,090,111
3,545,675
4,787,466
-

100.0%
100.0%
100.0%
100.0%
100.0%
N.A.

Total

$ 43,270,424

94.4%

$ 39,216,317

100.0%

$ 36,846,023

$ 43,270,424

$ 38,042,866

$ 39,544,003

Changes in Fund Balance:
Fund Balance 7/1
Net Revenue (Expense)
Ending Fund Balance

$ 6,869,826
(1,501,137)
$ 5,368,689

Page 4

$

$ 1,299,964

$ 40,843,967

COMBINED WASTEWATER OPERATING & BMA WASTEWATER FUNDS
Statement of Revenue, Expenditures, and Changes in Fund Balances
100% of Year Lapsed
2025-26 Fiscal Year
Total Budget

YTD Budget

YTD Actual

% of

2024-25 Fiscal Year
% Total

YTD Total

Budget

YTD Total

Year

- $ 6,867,650
242,554
128,201

115.6%
120.0%
0.0%
127.7%

$ 6,528,066
219,881
109,275

100.0%
100.0%
N.A.
100.0%

YTD Encum

Revenue:
Wastewater Fees
Investment Income
Debt Proceeds
Miscellaneous

$ 5,940,336 $ 5,940,336 $ 6,867,650 $
202,166
202,166
242,554
83,000,000
83,000,000
128,201
100,400
100,400

Total

$ 89,242,902

$

- $ 7,238,405

8.1%

$ 6,857,222

100.0%

Expenditures:
Wastewater Plant
Wastewater Maint
BMA Expenses
Transfers Out
Reserves

$ 3,136,650 $ 3,136,650 $ 3,067,106 $
1,053,318
1,053,318
947,994
2,000,000
2,000,000
2,015,278
2,015,278
2,015,278
96,602
96,602
-

69,350 $ 3,136,456
4,031
952,025
2,015,278
-

100.0%
90.4%
0.0%
100.0%
0.0%

$ 3,113,842
904,072
1,836,183
-

100.0%
100.0%
N.A.
100.0%
N.A.

Total

$ 8,301,848

73,381

73.5%

$ 5,854,097

100.0%

$ 89,242,902

$ 8,301,848

$ 7,238,405

$ 6,030,378

Changes in Fund Balance:
Fund Balance 7/1
Net Revenue (Expense)
Ending Fund Balance

$ 2,766,047
1,208,027
$ 3,974,074

Page 5

$

$ 6,103,759

COMBINED WATER OPERATING & BMA WATER FUNDS
Statement of Revenue, Expenditures, and Changes in Fund Balances
100% of Year Lapsed
2025-26 Fiscal Year
Total Budget

YTD Budget

YTD Actual

YTD Encum

% of

2024-25 Fiscal Year
% Total

YTD Total

Budget

YTD Total

Year

Revenue:
Water Fees
Investment Income
Debt Proceeds
Miscellaneous

$ 11,755,739 $ 11,755,739 $ 10,508,990 $
274,059
274,059
39,507
8,000,000
8,000,000
1,853

- $ 10,508,990
39,507
1,853

89.4%
14.4%
0.0%
N.A.

$ 10,953,960
172,518
8,856

100.0%
100.0%
N.A.
100.0%

Total

$ 20,029,798

-

$ 10,550,350

52.7%

$ 11,135,334

100.0%

Expenditures:
Water Plant
Water Administration
Water Distribution
BMA Expenses
Transfers Out
Reserves

$ 5,264,671 $ 5,264,671 $ 3,749,978 $
511,709
511,709
441,851
2,537,985
2,537,985
2,191,709
11,184,392
11,184,392
3,181,392
3,184,211
3,184,211
3,184,211
253,961
253,961
-

216,593 $ 3,966,571
32,148
473,999
41,219
2,232,928
3,181,392
3,184,211
-

75.3%
92.6%
88.0%
28.4%
100.0%
0.0%

$ 3,917,369
480,476
2,133,410
3,439,671
2,878,743
-

100.0%
100.0%
100.0%
100.0%
100.0%
N.A.

Total

$ 22,936,929

289,960

$ 13,039,101

56.8%

$ 12,849,669

100.0%

$ 20,029,798

$ 22,936,929

$ 10,550,350

$ 12,749,141

Changes in Fund Balance:
Fund Balance 7/1
Net Revenue (Expense)
Ending Fund Balance

$ 6,293,695
(2,198,791)
$ 4,094,904

Page 6

$

$

SANITATION FUND
Statement of Revenue, Expenditures, and Changes in Fund Balances
100% of Year Lapsed
2025-26 Fiscal Year
Total Budget

YTD Budget

YTD Actual

Revenue:
Collection Fees
Investment Income
Miscellaneous
Transfers In

$ 6,581,948 $ 6,581,948 $
2,000
2,000
131,278
45,669
-

Total

$ 6,715,226

Expenditures:
Sanitation
Transfers Out
Reserves

$ 4,055,142 $ 4,055,142 $
2,866,594
2,866,594
148,414
148,414

Total

$ 7,070,150

$ 6,629,617

$ 7,070,150

YTD Total

Year

- $ 6,878,153
104.5%
24,755 1237.8%
47,921
36.5%
N.A.

$ 6,778,713
10,539
38,654
-

100.0%
100.0%
100.0%
N.A.

YTD Total

$ 6,950,829

103.5%

$ 6,827,906

100.0%

3,826,067 $
2,866,594
-

48,902 $ 3,874,969
2,866,594
-

95.6%
100.0%
0.0%

$ 3,742,302
2,684,272
-

100.0%
100.0%
N.A.

$

6,692,661

48,902

95.4%

$ 6,426,574

100.0%

$

482,222

$

Net Revenue (Expense)
Ending Fund Balance

Budget

YTD Encum

6,878,153 $
24,755
47,921
6,950,829

Changes in Fund Balance:
Fund Balance 7/1

% of

2024-25 Fiscal Year
% Total

258,168
$

740,390

Page 7

$

$

-

$ 6,741,563

ALL OTHER FUNDS
Revenue Budget Report - Budget Basis
100% of Year Lapsed
Budget

Actuals

Special Revenue Funds:
Economic Development Fund
E-911 Fund
Special Library Fund
Special Museum Fund
Municipal Airport Fund
Library Restricted Donation Fund
Restricted Revenue Fund
Golf Course Memorial Fund
CDBG-COVID
ARPA
Justice Assistance Grant Fund
Opioid Settlement Fund
Neighborhood Park Fund
Cemetery Care Fund

2,105,695
1,231,050
99,386
10,726
5,548,464
43,318
187,245
11,090
485,000
4,133
2,601

2,058,919
1,147,725
194,721
13,086
3,437,498
855,886
286,808
30,939
111,977
14,410
30,000
4,112
3,148

98%
93%
196%
122%
62%
1976%
153%
279%
23%
N/A
N/A
N/A
99%
121%

Debt Service Fund

4,893,260

4,266,906

87%

Capital Project Funds:
Sales Tax Capital Improvement Fund
Park Capital Improvement Fund
Wastewater Capital Improvement Fund
Wastewater Regulatory Capital Fund
City Hall Capital Improvement Fund
Storm Drainage Capital Improvement Fund
Community Development Block Grant Fund
2008B G.O. Bond Fund
2009 G.O. Bond Fund
2010 G.O. Bond Fund
2012 G.O. Bond Fund
2014 G.O. Bond Fund
2014B G.O. Bond Fund
2015 G.O. Bond Fund
2017 G.O. Bond Fund
2018A G.O. Bond Fund
2018B G.O. Bond Fund
2018C G.O. Bond Fund
2019A G.O. Bond Fund
2019B G.O. Bond Fund
2021A G.O. Bond Fund
2022 G.O. Bond Fund
2023 G.O. Bond Fund

3,839,586
9,394
36,556
62,203
3,914
-

3,779,543
37,134
21,024
65,260
10,358
-

98%
N/A
395%
58%
105%
265%
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A

Proprietary Funds:
Adams Golf Course Operating Fund
Sooner Pool Operating Fund
Frontier Pool Operating Fund
Municipal Airport Operating

1,445,903
90,835
88,930
658,487

1,606,521
90,627
88,548
615,219

111%
100%
100%
93%

Internal Service Funds:
Worker's Compensation Fund
Health Insurance Fund
Auto Collision Insurance Fund
Stabilization Reserve Fund
Capital Improvement Reserve Fund

108,791
7,556,415
75,000
1,220,675
8,304,151

109,447
7,452,881
89,518
1,220,675
10,802,492

101%
99%
119%
100%
130%

559

557

100%

Mausoleum Trust Fund

Percent of Budget

ALL OTHER FUNDS
Expenditure Budget Report - Budget Basis
100% of Year Lapsed
Budget

Actuals

Special Revenue Funds:
Economic Development Fund
E-911 Fund
Special Library Fund
Special Museum Fund
Municipal Airport Fund
Library Restricted Donation Fund
Restricted Revenue Fund
Golf Course Memorial Fund
CDBG-COVID
ARPA
Justice Assistance Grant Fund
Opioid Settlement Fund
Neighborhood Park Fund
Cemetery Care Fund

5,337,203
1,694,229
194,000
25,600
5,657,033
483,825
283,449
54,599
485,000
1,232,952
364,818
73,643
18,398

2,822,153
1,430,304
167,314
8,975
5,630,618
54,599
282,486
61,500
486,378
1,232,952
240,000
-

53%
84%
86%
35%
100%
11%
100%
113%
100%
100%
N/A
66%
0%
0%

Debt Service Fund

4,920,085

4,916,035

100%

Capital Project Funds:
Sales Tax Capital Improvement Fund
Park Capital Improvement Fund
Wastewater Capital Improvement Fund
Wastewater Regulatory Capital Fund
City Hall Capital Improvement Fund
Storm Drainage Capital Improvement Fund
Community Development Block Grant Fund
2008B G.O. Bond Fund
2009 G.O. Bond Fund
2010 G.O. Bond Fund
2012 G.O. Bond Fund
2014 G.O. Bond Fund
2014B G.O. Bond Fund
2015 G.O. Bond Fund
2017 G.O. Bond Fund
2018A G.O. Bond Fund
2018B G.O. Bond Fund
2018C G.O. Bond Fund
2019A G.O. Bond Fund
2019B G.O. Bond Fund
2021A G.O. Bond Fund
2022 G.O. Bond Fund
2023 G.O. Bond Fund

7,952,707
140,148
583,834
308,106
70,379
3,885
31,386
322,278
13,683
476,133
4,163,794

6,629,426
62,629
460,117
74,724
3,885
2,547
13,683
443,889
4,151,807

83%
N/A
45%
79%
24%
0%
N/A
N/A
N/A
N/A
N/A
N/A
100%
N/A
N/A
N/A
0%
N/A
N/A
1%
100%
93%
100%

Proprietary Funds:
Adams Golf Course Operating Fund
Sooner Pool Operating Fund
Frontier Pool Operating Fund
Municipal Airport Operating

1,613,156
88,083
110,433
783,057

1,338,201
79,858
93,012
782,284

83%
91%
84%
100%

Internal Service Funds:
Worker's Compensation Fund
Health Insurance Fund
Auto Collision Insurance Fund
Stabilization Reserve Fund
Capital Improvement Reserve Fund

430,000
7,556,415
446,559
15,997,043
15,818,560

181,628
7,556,119
83,068
14,141,027

42%
100%
19%
0%
89%

9,968

-

0%

Mausoleum Trust Fund

Percent of Budget

ALL OTHER FUNDS
Fund Balance Report - Modified Cash Basis
100% of Year Lapsed
Beginning of Year

Change

Current

Special Revenue Funds:
Economic Development Fund
E-911 Fund
Special Library Fund
Special Museum Fund
Municipal Airport Fund
Library Restricted Donation Fund
Restricted Revenue Fund
Golf Course Memorial Fund
CDBG-COVID
ARPA
Justice Assistance Grant Fund
Opioid Settlement Fund
Neighborhood Park Fund
Cemetery Care Fund

2,603,212
367,641
407,134
160,522
147
481,808
204,818
31,201
1,232,952
394
311,060
68,967
12,627

(763,234)
(282,460)
28,506
6,728
(147)
801,287
185,122
(30,561)
111,977
(1,232,952)
14,410
(66,246)
4,