On the agenda: Miami meeting — flock camera (Aug 4)

Miami City Council Regular Meeting
MEETING DATE:

August 4, 2026

AGENDA TITLE:

Discussion and Possible Action on the Claims List for Fiscal Year 2025-2026

PRESENTER:

City Council

BACKGROUND:
STAFFS RECOMMENDATION:
ATTACHMENT(S):
8.4.26 CITY FY 25-26.pdf
CITY CC 6.16.26 - 7.1.26.pdf

3

CITY - PURCHASE ORDERS PRESENTED
VENDOR

DATE 8.4.26 FY 25-26
DESCRIPTION

POLICE DEPARTMENT
ALLEN SIGN

FEATHER FLAGS

$

390.00

FIRST RESPONDER

UNIFORM - B KRAUSE - PO #26-00752

$

90.99

FIRST RESPONDER

UNIFORM - J WHITTEAKER - PO #26-00753

$

90.99

$

571.98

TOTAL
STREET DEPARTMENT
KATNER MILLS

COMPRESSOR - PO #26-01487

$

609.00

UNITED ENGINES

SWEEPER HEAD - PO #26-01263

$

8,630.00

$

9,239.00

$

150.00

$

150.00

$

20,000.00

$

20,000.00

TOTAL
CEMETERY
TAYLOR OVERHEAD DOOR

LABOR & MATERIALS

TOTAL
PARKS
SCHNEITTERS FIREWORKS

FIREWORKS DISPLAY - PO #26-01432

TOTAL
LIBRARY
CENGAGE

BOOKS

$

34.85

CENGAGE

BOOKS

$

45.00

CENGAGE

BOOKS

$

14.14

CENGAGE

BOOKS

$

22.31

CENGAGE

BOOKS

$

45.00

$

161.30

$

1,305.53

$

1,305.53

TOTAL
GENERAL GOVERNMENT
NICK OR MICHELLE BEERY

TAX INCENTIVE - PO #27-00123

TOTAL
HUMAN RESOURCES
MCAFEE & TAFT

LEGAL SERVICES

$

400.08

MCAFEE & TAFT

LEGAL SERVICES

$

676.00

$

1,076.08

TOTAL
WORKERS COMPENSATION
CONSOLIDATED BENEFITS

SERVICE FEES MONTH

$

1,500.00

OKLAHOMA TAX COMMISSION

EMPLOYERS QRTLY CONTRIBUTION REPORT (ESTIMATE)

$

5,000.00

$

6,500.00

TOTAL

4

STREET / ALLEY
NEO CONCRETE

CONCRETE - PO #26-01262

$

1,912.50

NEO CONCRETE

CONCRETE - PO #26-01262

$

608.00

PRESTIGE CONSTRUCTION

CURB, GUTTER & STREET CONST - PO #26-01261

$

56,073.80

$

58,594.30

$

21.52

$

21.52

TOTAL
CLAIMS / UNEMPLOYMENT
OK EMPLOYMENT SEC COMM

PAYMENT - 2ND QUARTER

TOTAL
OFF CYCLE CHECKS / DRAFTS
FIRST NATIONAL BANK

MONTHLY SERVICE - JUNE - AIRPORT

$

29.95

FIRST NATIONAL BANK

ONE TIME CHARGE - DEBIT/FEES - AIRPORT

$

38.88

$

68.83

CREDIT CARD CHARGES - 6.16.26 - 7.1.26

$

20,019.25

TOTAL GENERAL FUND

$

32,503.89

TOTAL OTHER FUNDS

$

58,615.82

TOTAL GOVERNMENTAL FUNDS

$ 111,207.79

TOTAL
BANK OF AMERICA

5

CITY OF MIAMI CREDIT CARD CLAIMS
JUNE 16, 2026 - JULY 1, 2026

LEGAL DEPARTMENT
USPS-CERTIFIED MAIL
TOTAL

$11.60

POLICE DEPARTMENT
WALMART - TV & CABLE
WALMART - TV MOUNT & REMOTE
GALLS - EVIDENCE BAGS
AMAZON - AIR GUN COMPRESSOR
WALMART - TV & WALL MOUNT
HOLIDAY INN EXPRESS & SU - BISSELL TRAINING
WALMART - COMPUTER MONITOR
TOTAL

$204.50
$42.84
$27.41
$286.63
$382.46
$330.60
$249.00

FIRE DEPARTMENT
WALMART.COM - PINESOL, TRASH BAGS & GAIN
WAL-MART - CUTTING BOARD
AMAZON - PART
TOTAL

$149.29
$34.16
$34.98

TELECOMMUNICATIONS
AMAZON - BUSINESS CARDS
AMAZON - PAPER CLIPS, NOTE PADS & TISSUE
TOTAL

$27.90
$59.74

CODE COMPLIANCE
LAMBERT TRACTOR-HUB PART
TOTAL

$208.05

STREET DEPARTMENT
WHITE CAP - QUIKSLEEVES FOR CONCRETE
ONG - 5.18.26 - 6.17.26
ONG - 5.18.26 - 6.17.26
TOTAL

$460.00
$194.08
$179.94

CEMETERY
KTNR MLS - FUEL FILTER
KTNR MLS - BELT
HRBR FRT - TARPS
ACE - CONCRETE ANCHORS
TOTAL

$136.28
$89.89
$45.98
$17.52

FACILITIES
AMZN-PENS, CLIPS
AMZN-SAW CLIPS
LOCKE - AUGER
LOCKE - AUGER
AMZN - VAC BAGS
ACE-MULCH
LOCKE - PLUG, RECEPTS
LOCKE-LIB ELEC
LOCKE - PLUMBING SUPS

$11.60

$1,523.44

$218.43

$87.64

$208.05

$834.02

$289.67

$53.63
$16.98
$26.15
$37.32
$25.67
$149.70
$147.41
$34.63
$19.46

6

CITY OF MIAMI CREDIT CARD CLAIMS
JUNE 16, 2026 - JULY 1, 2026

ACE - VELCRO
ACE - SHARKBITE CAP
LOCKE - PLUMBING SUPS
ACE - ROLLERS, BRUSH
ACE - VARNISH
LOCKE -TOILET SEAT
HRBR FRT - TAPE, HLDR
LOCKE-FLOOD LIGHT,SUPS
ONG - 5.18.26 - 6.17.26
TOTAL

$20.97
$13.99
$12.37
$22.16
$17.99
$14.42
$17.47
$185.74
$189.31
$1,005.37

SPORTS
ACE-DRILL BIT
ACE - KEYS
O'REILLY - MINI BULB
HERITAGE-SOLENOID, FLTR
WAL-MART - EVAP MILK & CANDY
SAMSCLUB - CONCESSION GOODS
SAMS CLUB-CONCESSIONS GOODS
WAL-MART - CHILI, SEEDS, CANDY
WM SUPERCENTER- SUNCSCREEN
TOTAL

$19.98
$15.96
$9.47
$161.68
$37.36
$748.00
$690.60
$111.72
$34.72

POOL
ACE-ANCHORS
LOCKE-AC DISC
ACE - FASTNRS & COUPLINGS
WALMRT-PICKLES
AMZN-LIDS
SAMS - CONCESSION ITEMS
SAMS-CONCESSION ITEMS
SAMS - PRETZELS, TREATS
SPARKLIGHT - 6.23.25 - 7.22.25 MONTHLY SERVICE
AM RD CROSS-TRNING
RED CROSS - TRAINING
TOTAL

$21.54
$17.48
$12.24
$32.88
$28.50
$342.18
$294.66
$443.66
$106.48
$144.00
$210.00

ANIMAL CONTROL
TRCTR SPPLY-BED
TOTAL

$29.95

PARKS
AMAZON-IMPACT WRENCH
AMZN - CORD COVERS
ACE - UTILITY KNIFE
KTNR MLS - FLTR, OIL
KTNR MLS - VOLT REG
HERITAGE-FILLER CAP
ACE - CLEANER, PARTS
ACE - PAINT
AMZN - GLOVES
WM SUPERCENTER- SUNSCREEN

$1,829.49

$1,653.62

$29.95

$449.99
$153.98
$30.98
$46.94
$70.99
$26.07
$65.88
$97.98
$49.87
$34.72

7

CITY OF MIAMI CREDIT CARD CLAIMS
JUNE 16, 2026 - JULY 1, 2026

OK DEQ - S LOLLAR RENEWAL
OK.GOV - SERVICE FEE FOR DEQ
OK DEPT OF ENVIR-MINGORI WATER LIC RENEW
OK DEPT OF ENVIR-MINGORI WATER LIC RENEW
OK DEPT OF ENVIR-SAPP WATER LIC RENEW
OK DEPT OF ENVIR-SAPP WATER LIC RENEW
TOTAL

$92.00
$4.12
$46.00
$46.00
$46.00
$46.00
$1,307.52

LIBRARY
AMZN-MEMO BOARDS
AMZN-SURGE PROT & MEM BRDS
AMZN-DRY MOPHEADS
AMZN-HEADPHONES X 10
AMZN-BARCODE SCANNER
AMZN-ZIP LOCK BAGS FOR BGD MAT
AMZN-WIFI ADAPTER
VISTAPRINT-NEW HOURS SIGNS
TOTAL

$7.59
$32.97
$15.89
$24.75
$29.98
$19.94
$9.68
$47.20

GENERAL GOVERNMENT
OFFICE DEPOT - PENS
SAMS - 4TH OF JULY FOOD
OTC-OKTAP - VENDING MACHINE STAMP
OK.GOV - FEE
SAMS CLUB-CHIPS & NAPKINS
TOTAL

$31.99
$428.94
$75.00
$2.37
$291.54

HUMAN RESOURCES
AMAZON - STENO NOTEPADS
WM - CUPCAKES, FRUIT, JUICE & CANDY
TOTAL

$34.88
$137.12

STREET/ALLY
MITCHELL1 - PRODEMAND
MITCHELL1 - MECHANICS SUB
TOTAL

$378.00
$194.00

STREET/STADIUM
WHITE CAP - QUIKSLEEVES
WHITE CAP - GLOVES, DIESEL CAN
TOTAL

$475.00
$355.84

DRUG FORFEITURE
A-ONE - TRAINING
TOTAL

$275.00

GRANTS/DONATIONS - LIBRARY
OTC-OKTAP - VENDING MACHINE STAMP
OK.GOV - FEE
DAYLIGHT - 5 DOZEN DONUTS
AMZN-JUV-BOOKS,GAMES,PRIZES
ARSL-CONF REGISTRATION
AM AIRLINES-BS ARSL CONF FLGHT

$188.00

$829.84

$172.00

$572.00

$830.84

$275.00

$75.00
$2.37
$47.50
$327.51
$300.00
$45.00

8

CITY OF MIAMI CREDIT CARD CLAIMS
JUNE 16, 2026 - JULY 1, 2026

AM AIRLINES-BS ARSL CONF FLGHT
AM AIRLINES-BS ARSL CONF FLGHT
AM AIRLINES-BS ARSL CONF FLGHT
AMERICAN AIRLINES-TRIP INSUR
TOTAL

$642.80
$155.00
$45.00
$48.83
$1,689.01

MCVB
PERRY'S TOWING & RECO - TOW
MONTANA MIKE'S STEAK - 8MAN COACHES
WALMART.COM - 8MAN WATER
WALMART.COM - 8MAN WATER
WALGREENS - 8MAN PHOTOS
DOMINO'S - 8MAN MEAL
WM - CARDSTOCK
AMZN-POPCORN SUPPLIES
AMZN-REFUND
AMZN-CREDIT
AMAZON - WRIST BANDS
AMZN-KIDSVILLE 66F
USPS - CL CHECK MAILOUT
VISIT WIDG - APP MONTHLY FEE
GREEN COUNTRY TOURISM - ADS
TOUCH MEDIA - PASSPORT AD
GREEN COUNTRY TOURISM - ADS
FACEBK - MCVB EVENT AD
FACEBK - MCVB EVENT AD
FACEBK - MCVB EVENT AD
INTERNATIONAL TRANS-TOUCH MEDIA
WALMART.COM - TOTES
CHAPTERS - MORNING BREW COFFEE
DAYLIGHT DONUTS - MORNING BREW DONUTS
WM - FRUIT & WATER
TOTAL

$87.55
$299.70
$67.92
$67.92
$69.63
$45.46
$8.97
$148.23
($73.58)
($49.33)
$41.97
$491.40
$35.90
$349.00
$566.78
$1,650.00
$566.44
$91.00
$91.00
$91.00
$16.50
$53.91
$30.00
$61.55
$45.84

SENIOR CENTER
ONG - 5.18.26 - 6.17.26
AMAZON - TOTE BAGS & KEY TURNERS
LAKELAND OFFICE - QUARTERLY OVERAGES
AMAZON WHITEBOARD
AMAZON - STORAGE BINS
AMAZON HOSE & CLEANER
AMAZON - DRYING MAT
OTC-OKTAP - VENDING MACHINE STAMP
OK.GOV - FEE
WALMART SODA & CANDY
SPARKLIGHT - 6.16.26 - 7.15.26
WALMART - CANDY
AMAZON - DESK
AMAZON - OUTDOOR STORAGE
AMAZON - BOOT CLEANER & SIGNS
WAL-MART - DONUTS & FRUIT
AMAZON - POOL CHALK
AMAZON - TABLECLOTHS NAPKINS
TOTAL

$260.17
$56.14
$25.45
$39.99
$73.17
$97.33
$9.99
$75.00
$2.37
$82.74
$78.50
$50.95
$105.98
$249.99
$45.49
$32.64
$59.01
$82.72

$4,854.76

$1,427.63

9

CITY OF MIAMI CREDIT CARD CLAIMS
JUNE 16, 2026 - JULY 1, 2026

AIRPORT
ONG - 5.18.26 - 6.17.26
TOTAL

$181.37

MIPFA
BOLT - 5.8.26 - 5.8.26
TOTAL

$477.89

MDRA - COLEMAN
AMZN - NAME PLATE HLDR
HUGHES - LUMBER
FACEBK - ADS WHITNEY
LOCKE-CLMN ELECTRIC
TOTAL

$25.98
$26.65
$99.81
$898.51

$181.37

$477.89

$1,050.95

TOTAL GENERAL FUND
TOTAL OTHER FUNDS
TOTAL GOVERNMENTAL FUNDS

$10,188.64
$11,359.45
$21,548.09

CITY
MIPFA
MCFA
MDRA

$20,019.25
$477.89
$0.00
$1,050.95

10

Miami City Council Regular Meeting
MEETING DATE:

August 4, 2026

AGENDA TITLE:

Discussion and Possible Action on the Claims List for Fiscal Year 2026-2027

PRESENTER:

City Council

BACKGROUND:
STAFFS RECOMMENDATION:
ATTACHMENT(S):
8.4.26 CITY FY 26-27.pdf

11

CITY - PURCHASE ORDERS PRESENTED
VENDOR

DATE 8.4.26 FY 26-27
DESCRIPTION

COURT
ADMIRAL EXPRESS

PAPER

$

43.57

OMCCA

CONFERENCE FEE

$

325.00

$

368.57

TOTAL
POLICE DEPARTMENT
FUELMAN

FUEL USAGE - 7.6.26 - 7.12.26

$

1,532.19

FUELMAN

FUEL USAGE - 7.13.26 - 7.19.26

$

1,606.41

KATNER MILLS

FILTERS

$

25.16

KATNER MILLS

BATTERY

$

218.56

KATNER MILLS

SENSOR - BULK

$

449.00

KATNER MILLS

SENSOR

$

83.99

KATNER MILLS

ARMS & BALLS

$

478.00

KATNER MILLS

FILTERS

$

22.98

O'REILLY AUTO PARTS

FILTER & WASHER FLUID

$

32.69

MPH INDUSTRIES

LABOR & PARTS

$

191.33

COAST TO COAST SOLUTIONS

HALLOWEEN BAGS

$

432.04

COAST TO COAST SOLUTIONS

KIDS TATTOOS

$

213.36

$

5,285.71

TOTAL
FIRE DEPARTMENT
FUELMAN

FUEL USAGE - 7.6.26 - 7.12.26

$

395.71

FUELMAN

FUEL USAGE - 7.13.26 - 7.19.26

$

529.39

ADMIRAL EXPRESS

PAPER

$

43.57

QUAPAW VOL FIRE DEPT

TRAINING

$

255.00

ACE HARDWARE

WOOD HANDLE

$

15.98

ACE HARDWARE

GARDEN HOSE

$

39.99

ACE HARDWARE

FAUCET SPRAYER

$

13.99

KATNER MILLS

BATTERY

$

145.76

KATNER MILLS

BATTERY

$

140.61

MFA OIL

TANK RENTAL

$

35.00

TOP QUALITY OVERHEAD DOOR

LABOR - PO #27-00175

$

800.00

ESO SOLUTIONS

FIRE REPORTING SOFTWARE - PO #27-00163

$

6,999.61

$

9,414.61

135.12

TOTAL
CODE COMPLIANCE
FUELMAN

FUEL USAGE - 7.6.26 - 7.12.26

$

FUELMAN

FUEL USAGE - 7.13.26 - 7.19.26

$

96.30

$

231.42

TOTAL

12

RISK MANAGEMENT
RLI

BOND - H BARNES

$

100.00

BROWN & BROWN INSURANCE

NOTARY

$

30.00

$

130.00

TOTAL
STREET DEPARTMENT
FUELMAN

FUEL USAGE - 7.6.26 - 7.12.26

$

1,486.11

FUELMAN

FUEL USAGE - 7.13.26 - 7.19.26

$

694.69

ADMIRAL EXPRESS

PAPER

$

43.57

ACE HARDWARE

BLADES

$

29.98

ACE HARDWARE

TAPES, BLEACH & DRAIN STOPPER

$

136.43

ACE HARDWARE

CLVS

$

11.99

FABICK CAT

PARTS & FREIGHT

$

14.95

UNITED ENGINES

NOZZLE KIT

$

223.59

KATNER MILLS

PR BLUE

$

101.97

KATNER MILLS

DIESEL DEEP CLEAN

$

99.98

KATNER MILLS

BATTERY

$

312.84

KATNER MILLS

HAMMER DRILL

$

329.99

KATNER MILLS

SWITCH CONNECTOR

$

75.89

KATNER MILLS

BOOS PAC

$

436.91

KATNER MILLS

OIL

$

12.03

KATNER MILLS

SCREW EXTRACTOR SET

$

66.99

HILLBILLY PUMPING

PORTABLE TOILET

$

105.00

STATE CHEMICAL SOLUTIONS

FRAGRANCE BURSTS

$

491.39

$

4,674.30

TOTAL
CEMETERY
FUELMAN

FUEL USAGE - 7.6.26 - 7.12.26

$

434.80

FUELMAN

FUEL USAGE - 7.13.26 - 7.19.26

$

313.34

ADMIRAL EXPRESS

PAPER

$

17.43

$

765.57

TOTAL
MUNICIPAL BUILDING (FACILITIES)
FUELMAN

FUEL USAGE - 7.6.26 - 7.12.26

$

65.89

ADMIRAL EXPRESS

PAPER

$

17.43

HUGO'S INDUSTRIAL SUPPLY

TRASH BAGS & SOAP

$

339.66

$

422.98

FUEL USAGE - 7.6.26 - 7.12.26

$

346.79

FUELMAN

FUEL USAGE - 7.13.26 - 7.19.26

$

200.91

ADMIRAL EXPRESS

PAPER

$

17.43

STRIMPLE OUTDOOR

OIL & FILTER

$

92.69

$

657.82

TOTAL
SPORTS ACTIVITIES
FUELMAN

TOTAL

13

SWIMMING POOL
OK DEPT OF LABOR

INSPECTIONS

TOTAL

$

100.00

$

100.00

ANIMAL CONTROL
FUELMAN

FUEL USAGE - 7.13.26 - 7.19.26

$

66.98

ADMIRAL EXPRESS

PAPER

$

17.43

MINDY MAYFIELD

SPAY & NEUTERS

$

215.00

$

299.41

TOTAL
PARKS
FUELMAN

FUEL USAGE - 7.6.26 - 7.12.26

$

1,069.57

FUELMAN

FUEL USAGE - 7.13.26 - 7.19.26

$

1,094.46

ADMIRAL EXPRESS

PAPER

$

17.43

STRIMPLE OUTDOOR

OIL & FILTER

$

92.69

O'REILLY AUTO PARTS

DOOR LOCK

$

124.77

$

2,398.92

TOTAL
LIBRARY
THE PENWORTHY COMPANY

BOOKS

$

191.98

HK ELECTRIC

LABOR

$

420.00

INGRAM LIBRARY

BOOKS

$

118.43

INGRAM LIBRARY

BOOKS

$

112.33

INGRAM LIBRARY

BOOKS

$

15.99

INGRAM LIBRARY

BOOKS

$

15.24

INGRAM LIBRARY

BOOKS

$

133.57

MIDWEST TAPE

DVD'S

$

30.22

MIDWEST TAPE

DVD'S

$

107.67

CORNERSTONE COFFEE CO

SNOWCONES

$

300.00

OVERDRIVE

MAGAZINE RENEWAL - PO #27-00143

$

2,000.00

JAMES RIVER MECHANICAL

LABOR - PO #27-00180

$

1,537.75

$

4,983.18

TOTAL
GENERAL GOVERNMENT
ADMIRAL EXPRESS

PAPER

$

174.28

MIAMI NEWS RECORD

LEGAL PUBLICATIONS

$

221.26

OTTAWA COUNTY CLERK

RESOLUTION

$

20.00

JOHN RODGERS

VIDEO & PHOTOGRAPHY SERVICES - PO #27-00138

$

5,000.00

BARRY LINDIFF II

VIDEO & PHOTOGRAPHY SERVICES - PO #27-00139

$

5,000.00

$

10,415.54

TOTAL

14

HUMAN RESOURCES
YOUR HEALTH & WELLNESS

FIRE PENSION PHYSICALS - PO #27-00145

TOTAL

$

500.00

$

500.00

WORKERS COMPENSATION
CONSOLIDATED BENEFITS

SERVICE FEES MONTH

$

1,500.00

OKLAHOMA TAX COMMISSION

EMPLOYERS QRTLY CONTRIBUTION REPORT (ESTIMATE)

$

5,000.00

$

6,500.00

TOTAL
STREET & STADIUM
KEMP STONE

BASE ROCK - PO #27-00012

$

1,007.05

KEMP STONE

BASE ROCK - PO #27-00012

$

1,656.89

KEMP STONE

BASE ROCK - PO #27-00012

$

1,788.89

LONGAN CONSTRUCTION CO

COLD PATCH - BULK - PO #27-00133

$

1,673.98

TORRES CONCRETE

CONCRETE CONSTRUCTION - PO #27-

$

5,376.00

BANK OF OKLAHOMA

BOND PAYMENT - MONTH - PO #27-00149

$

82,235.83

$

93,738.64

TOTAL
INSURANCE FUND
BENEFIT MANAGEMENT

EMPLOYEE HEALTH INSURANCE (ESTIMATE)

$

35,000.00

MUTUAL OF OMAHA

EMPLOYEE LIFE INSURANCE (ESTIMATE)

$

3,400.00

NFP CORPORATE SERVICES

BROKER SERVICES (ESTIMATE)

$

4,500.00

$

42,900.00

$

7,900.51

$

7,900.51

$

1,205.22

$

1,205.22

TOTAL
CAPITAL IMPROVEMENT - FIRE
US BANCORP

TANKER & PUMPER LEASES

TOTAL
CAPITAL IMPROVEMENTS - CEMETERY
ARVEST EQUIPMENT FINANCE

2022 CATEPILLAR 303.5 - PO # 25-00008

TOTAL
GRANTS / DONATIONS - LIBRARY
HANK COINER

CRIME & COMEDY - LET'S TALK ABOUT IT

$

250.00

DR KURT LIVELY

CRIME & COMEDY - LET'S TALK ABOUT IT

$

250.00

PLAYAWAY PRODUCTS

BOOKS

TOTAL

$

65.54

$

565.54

$

67.77

$

67.77

MCVB
HUGO'S INDUSTRIAL SUPPLY
TOTAL

TOWELS & TISSUES

15

SENIOR CENTER
HUGO'S INDUSTRIAL SUPPLY

TRASH BAGS & TISSUE

$

89.00

AIR WISE HEATING & AIR

LABOR & MATERIALS - PO #27-00176

$

552.60

$

641.60

TOTAL
POLICE FUND
ONLINE POLICING SOLUTIOINS

FULL ACCESS NPS - AID CHAPTER - PO #27-00158

$

945.00

LEXIPOL

LAW ENFORCEMENT POLICY MANUAL - PO #27-00121

$

20,465.00

$

21,410.00

$

64.01

$

64.01

TOTAL
AIRPORT
FUELMAN

FUEL USAGE - 7.6.26 - 7.12.26

TOTAL
OFF-CYCLE CHECKS/DRAFTS
OTTAWA CO CLERK

LIEN COSTS

$

216.00

OTTAWA CO CLERK

LIEN COSTS

$

198.00

OTTAWA CO CLERK

LIEN RELEASES

$

216.00

NATE MORTON

BALLOON ART - HERITAGE FEST

$

500.00

JURLIE SAKUMA

DEPOSIT REFUND

$

250.00

BEATRIZ GOMEZ

DEPOSIT REFUND

$

100.00

NE OK ELECTRIC COOP

DEPOSIT REIMBURSEMENT

$

687.50

NAYURI SANTER

INCORRECT CHARGE - TULIP

$

51.00

$

2,218.50

TOTAL

CITY OF MIAMI

SALARIES & BENEFITS - 7.9.26

$ 346,843.40

CITY OF MIAMI

SALARIES & BENEFITS - 7.23.26

$ 357,015.89

CITY OF MIAMI

SALARIES & BENEFITS - 7.24.26

$

73,957.20

TOTAL GENERAL FUND

$

40,648.03

TOTAL OTHER FUNDS

$ 174,993.29

TOTAL GOVERNMENTAL FUNDS

$ 995,676.31

16

Miami City Council Regular Meeting
MEETING DATE:

August 4, 2026

AGENDA TITLE:

Discussion and Possible Action on the Minutes: July 21, 2026 (Regular Meeting)

PRESENTER:

City Council

BACKGROUND:
STAFFS RECOMMENDATION:
Staff recommends approval if there are no changes that need to be made.
ATTACHMENT(S):
07212026 Council Minutes.docx

17

THE MIAMI CITY COUNCIL MET IN REGULAR SESSION ON JULY 21, 2026, IN THE MIAMI CIVIC CENTER
COUNCIL CHAMBERS AT 5:30PM WITH THE FOLLOWING MEMBERS PRESENT:
Bless Parker, Mayor
Brian Estep, Councilmember
Kevin Dunkel, Councilmember
Kyla Jones, Councilmember (Absent)
Haleigh Barnes, Councilmember

Tyler Cline, City Manager
Misty Barnes, City Attorney
Melissa Moore, City Clerk

The agenda for the meeting was displayed in the main lobby of the Miami Civic Center and by posting on
www.miamiok.gov starting at 3:30PM on July 20, 2026, pursuant to 25 O.S §311(9) (a) and (b).
THE COUNCIL MAY TAKE ANY OF THE FOLLOWING ACTIONS: DISCUSS, CONSIDER AND VOTE FOR
APPROVAL, ACCEPTANCE, REJECTION, AMENDMENT AND/OR POSTPONEMENT OF ANY ITEM LISTED IN
THIS AGENDA:
1. Call to Order
Mayor Parker called the meeting to order at 5:40PM.
2. Public Input and Unscheduled Personal Appearances
None.
3. Discussion and Possible Action Items
A. Discussion and Possible Action on the Claims List for Fiscal Year 2025-2026
Councilmember Barnes made a motion to approve the claims list for fiscal year 2025-2026. The motion
was seconded by Councilmember Dunkel. The Council was polled with the following results:
Barnes, Aye

Dunkel, Aye

Estep, Aye

Parker, Aye

Jones, Absent

Mayor Parker declared the motion carried.
B. Discussion and Possible Action on the Claims List for Fiscal Year 2026-2027
Councilmember Barnes made a motion to approve the claims list for fiscal year 2026-2027. The motion
was seconded by Councilmember Dunkel. The Council was polled with the following results:
Barnes, Aye

Dunkel, Aye

Estep, Aye

Parker, Aye

Jones, Absent

Mayor Parker declared the motion carried.
C. Discussion and Possible Action on the Minutes: July 7, 2026 (Regular Meeting)
Councilmember Barnes made a motion to approve the minutes of July 7, 2026, regular meeting. The
motion was seconded by Councilmember Dunkel. The Council was polled with the following results:
Barnes, Aye

Dunkel, Aye

Estep, Aye

Parker, Abstain

Jones, Absent

Mayor Parker declared the motion carried.

Council

Page 1 of 12

July 21, 2026

18

D. Discussion and Possible Action on Budget Amendment: #26-14 Airport Requesting to Use Carryover
to Pay Garver Engineering the Remaining Contracted Amount for Taxiway Relocation Design
Crystal Wyrick explained that this budget amendment covers approximately twenty-four thousand dollars
($24,000.00) overage for the taxiway relocation design.
Mayor Parker made a motion to approve the Budget Amendment: #26-14 Airport requesting to use
carryover to pay Garver Engineering the remaining contracted amount for taxiway relocation design. The
motion was seconded by Councilmember Estep. The Council was polled with the following results:
Parker, Aye

Estep, Aye

Barnes, Aye

Dunkel, Abstain

Jones, Absent

Mayor Parker declared the motion carried.
E. Discussion and Possible Action on Grand Gateway Pelivan Outside Organizational Contract for Fiscal
Year 2026-2027
Councilmember Estep made a motion to approve the Grand Gateway Pelivan outside organizational
contract for fiscal year 2026-2027. The motion was seconded by Councilmember Barnes. The Council was
polled with the following results:
Estep, Aye

Barnes, Aye

Dunkel, No

Parker, Aye

Jones, Absent

Mayor Parker declared the motion carried.
F. Discussion and Possible Action on Community Crisis Center Outside Organizational Contract for Fiscal
Year 2026-2027
Councilmember Estep made a motion to approve the Community Crisis Center outside organizational
contract for fiscal year 2026-2027. The motion was seconded by Councilmember Barnes. The Council was
polled with the following results:
Estep, Aye

Barnes, Aye

Dunkel, Aye

Parker, Aye

Jones, Absent

Mayor Parker declared the motion carried.
G. Discussion and Possible Action on Miami Area Economic Development Service (MAEDS) Outside
Organizational Contract for Fiscal Year 2026-2027
Councilmember Estep made a motion to approve the Miami Area Economic Development Service
(MAEDS) outside organizational contract for fiscal year 2026-2027. The motion was seconded by
Councilmember Dunkel. The Council was polled with the following results:
Estep, Aye

Dunkel, Aye

Barnes, Aye

Parker, Abstain

Jones, Absent

Mayor Parker declared the motion carried.
H. Discussion and Possible Action on the Annual Stadium Access Agreement Between MCFA and City of
Miami for Fiscal Year 2026-2027
Crystal Wyrick explained that this is the annual agreement for use of the stadium.

Council

Page 2 of 12

July 21, 2026

19

Councilmember Estep made a motion to approve the annual Stadium Access Agreement between MCFA
and City of Miami for fiscal year 2026-2027. The motion was seconded by Councilmember Dunkel. The
Council was polled with the following results:
Estep, Aye

Dunkel, Aye

Barnes, Aye

Parker, Abstain

Jones, Absent

Mayor Parker declared the motion carried
I. Discussion and Possible Action on the Annual Sales Agreement Between MCFA and City of Miami for
Fiscal Year 2026-2027
Councilmember Estep made a motion to approve the annual sales Agreement between MCFA and City of
Miami for fiscal year 2026-2027. The motion was seconded by Councilmember Dunkel. The Council was
polled with the following results:
Estep, Aye

Dunkel, Aye

Barnes, Aye

Parker, Abstain

Jones, Absent

Mayor Parker declared the motion carried.
J. Discussion and Possible Action on Resolution CC2026-09 Codification of the Miami, OK Code of
Ordinances to Include Supplement 24
Misty Barnes explained this is required.
Mayor Parker made a motion to approve Resolution CC2026-09 codification of the Miami, OK code of
ordinances to include supplement 24. The motion was seconded by Councilmember Barnes. The Council
was polled with the following results:
Parker, Aye

Barnes, Aye

Estep, Aye

Dunkel, Aye

Jones, Absent

Mayor Parker declared the motion carried.
K. Discussion and Possible Action on Ordinance 2026-14 Amending Chapter 16 (Parks and Recreation);
Article I (In General); Section 16-4 (Reserved) of the Code of Ordinances; Providing Severability;
Providing for Conflicting Provisions; Repealing all Conflicting Ordinances; and Establishing an Effective
Date. This Ordinance Will Establish a Definition of the Term "City Park"
Misty Barnes explained that this ordinance will define what a city park is. Barnes requested approval with
an amendment to the copy in the packet which would remove the last paragraph of section one (1) which
requires a park to be declared by ordinance. Kevin Browning explained that he is researching other
communities and what they do regarding names for parks and sponsorships.
Councilmember Barnes made a motion to approve Ordinance 2026-14 Amending Chapter 16 (Parks and
Recreation); Article I (In General); Section 16-4 (Reserved) of the Code of Ordinances; Providing
Severability; Providing for Conflicting Provisions; Repealing all Conflicting Ordinances; and Establishing an
Effective Date. This ordinance will establish a definition of the term "City Park" with the recommended
amendment change by the City Attorney. The motion was seconded by Councilmember Dunkel. The
Council was polled with the following results:
Barnes, Aye

Council

Dunkel, Aye

Estep, Aye

Page 3 of 12

Parker, Aye

Jones, Absent

July 21, 2026

20

Mayor Parker declared the motion carried.
4. Other New Business, if any, Which has Arisen Since the Posting of the Agenda and Could not Have
Been Anticipated Prior to the Time of Posting (25 O.S. §311(9)). This Agenda Item Could Include Possible
Action Items
None.
5. Staff Reports (Written Report Included in Packet, if Available Staff is Present for Questions)
A. Facilities - Approved Fee Waiver for OBI's Annual Boots & Badges Blood Drive Event
None.
B. City Manager Report on Approved Budget Amendments
None.
C. July Sales and Use Tax Report
Mayor Parker announced that sales tax went up.
6. Mayor and Council Community Announcements
Heritage Fest is this weekend. Mayor Parker announced that the momentum has not stopped and thanked
City employees.
7. City Manager’s Communications
Tyler Cline announced that quick service restaurants are interested in Miami. QuikTrip will be providing
an update soon. Food Truck Thursday went well. Staff have been doing walkouts for the fiber project.
8. Adjournment
Councilmember Dunkel made a motion to adjourn. Councilmember Estep made the second. The Council
was polled with the following results:
Dunkel, Aye

Estep, Aye

Barnes, Aye

Parker, Aye

Jones, Absent

Mayor Pro Tem Estep declared the meeting adjourned at 5:55PM.

_______________________
Councilmember Barnes

_______________________
Councilmember Jones

_______________________
Councilmember Dunkel

_______________________
Councilmember Estep

_______________________
Mayor Bless Parker

ATTEST: ______________________
Melissa Moore, City Clerk

Council

Page 4 of 12

July 21, 2026

21

CITY - PURCHASE ORDERS PRESENTED
VENDOR
COURT
DEPT. OF PUBLIC UTILITIES

DATE 7.21.26 FY 25-26
DESCRIPTION
POSTAGE - JUNE

TOTAL

$

4.44

$

4.44

POLICE DEPARTMENT
FUELMAN

FUEL USAGE 6.22.26 - 6.28.26

$

1,467.77

FUELMAN
DEPT. OF PUBLIC UTILITIES

FUEL USAGE 6.29.26 - 7.5.26
POSTAGE - JUNE

$

1,352.65

$

24.89

WORKING HANDS CAR WASH

CAR WASHES - JUNE

$

222.00

TRANS UNION

BACKGROUND CHECK - JUNE

$

175.00

SOONER PRINTING

BUSINESS CARDS

$

120.00

SEAN MCDONALD

PER DIEM - PO #27-00064

$

18.75

ROCIC

TRAINING - PO #27-000

$

500.00

$

3,881.06

TOTAL
FIRE DEPARTMENT
FUELMAN

FUEL USAGE 6.22.26 - 6.28.26

$

335.10

FUELMAN
DEPT. OF PUBLIC UTILITIES

FUEL USAGE 6.29.26 - 7.5.26
POSTAGE - JUNE

$

436.85

$

0.74

OTA PIKE PASS

TOLL CHARGES - JUNE

$

38.10

$

810.79

$

275.00

TOTAL
EMERGENCY MANAGEMENT
OK GLASS & MIRROR

WINDSHIELD - PO #26-01271

KATNER MILLS

STRUTS, BALL & JOINTS - PO #26-01270

TOTAL
POLICE COMMUNICATION
DEPT. OF PUBLIC UTILITIES

POSTAGE - JUNE

TOTAL

$

1,374.87

$

1,649.87

$

4.12

$

4.12

CODE COMPLIANCE
FUELMAN

FUEL USAGE 6.22.26 - 6.28.26

$

135.18

FUELMAN
DEPT. OF PUBLIC UTILITIES

FUEL USAGE 6.29.26 - 7.5.26
POSTAGE - JUNE

$

146.25

$

401.99

OK UNIFORM BUILDING CODE

STATE PERMIT FEE - JUNE

$

380.00

$

1,063.42

TOTAL
RISK MANAGEMENT

Council

Page 5 of 12

July 21, 2026

22

NORTHEAST TECH

TRAINING - ERGONOMICS

TOTAL

$

50.00

$

50.00

$

1,211.43

STREET DEPARTMENT
FUELMAN

FUEL USAGE 6.22.26 - 6.28.26

FUELMAN

FUEL USAGE 6.29.26 - 7.5.26

$

214.04

KATNER MILLS

OIL FILTER

$

32.44

KATNER MILLS

BATTERY

$

130.15

KATNER MILLS

COUPLER

$

62.45

KATNER MILLS

COUPLER & O-RING

$

107.98

KATNER MILLS

FILTERS

$

407.62

KATNER MILLS

AIR BRAKE TUBING & FITTING

$

7.98

OTA PIKE PASS

TOLL CHARGES - JUNE

$

36.55

ACE HARDWARE

WATER

$

13.98

ACE HARDWARE
HILLBILLY PUMPING &
HAULING

NIPPLES & AIR COUPLER

$

37.92

PORTABLE TOILETS

$

105.00

$

2,367.54

TOTAL
CEMETERY
FUELMAN

FUEL USAGE 6.22.26 - 6.28.26

$

233.59

FUELMAN

FUEL USAGE 6.29.26 - 7.5.26

$

329.55

$

563.14

TOTAL
MUNICIPAL BUILDING
(FACILITIES)
FUELMAN

FUEL USAGE 6.29.26 - 7.5.26

$

70.33

RYNO DRAIN & PLUMBING

LABOR & PARTS - PO #27-00018

$

174.00

$

244.33

$

195.31

TOTAL
SPORTS ACTIVITIES
FUELMAN

FUEL USAGE 6.22.26 - 6.28.26

FUELMAN

FUEL USAGE 6.29.26 - 7.5.26

$

103.13

SOONER PRINTING

CAMPING PERMITS

$

258.00

INVESTIGATIVE CONCEPTS

BACKGROUND CHECKS - PO #27-00056

$

2,244.30

$

2,800.74

TOTAL
SWIMMING POOL
ARLAN

PH DOWN LO & CYAN STABIL - PO #27-00054

$

2,194.91

ARLAN

AZONE - PO #27-00055

$

2,002.75

$

4,197.66

$

1,000.00

TOTAL
ANIMAL CONTROL
RYNO DRAIN & PLUMBING
Council

LABOR & PARTS - PO #27-00018
Page 6 of 12

July 21, 2026

23

MELINDA MAYFIELD

SPAY & NEUTERS - PO #27-00107

TOTAL

$

610.00

$

1,610.00

PARKS
FUELMAN

FUEL USAGE 6.22.26 - 6.28.26

$

444.31

FUELMAN
DEPT. OF PUBLIC UTILITIES

FUEL USAGE 6.29.26 - 7.5.26
POSTAGE - JUNE

$

767.18

$

2.17

KATNER MILLS

FILTER

$

3.99

O'REILLY AUTO PARTS

WINDOW & DOOR HANDLES

$

44.55

$

1,262.20

$

631.50

$

631.50

TOTAL
LIBRARY
JAMES RIVER MECHANICAL

LABOR & MATERIALS - PO #27-00029

TOTAL
GENERAL GOVERNMENT
DEPT. OF PUBLIC UTILITIES

POSTAGE - CITY CLERK - JUNE

$

8.46

DEPT. OF PUBLIC UTILITIES

POSTAGE - GENERAL GOV - JUNE

$

197.83

ZANEVAN ENGINEERING

PROFESSIONAL SERVICES 22ND ST BRIDGE

$

3,525.50

HALL ESTILL

PROFESSIONAL SERVICES - PO #26-01492

$ 10,691.44

HALL ESTILL

PROFESSIONAL SERVICES - PO #26-01492

$

5,423.98

CRAWFORD & ASSOCIATE

PROFESSIONAL SERVICES -

$

7,900.00

TOTAL
HUMAN RESOURCES
DEPT. OF PUBLIC UTILITIES
THOMAS HOFFMAN

$ 27,747.21

POSTAGE - JUNE

$

3.18

FITNESS FOR RETURN TO WORK - PO #26-01415

$

4,200.00

$

4,203.18

TOTAL
STREET / ALLY
KEMP STONE

BASE

$1,198.88

KEMP STONE

BASE

NEO CONCRETE

CONCRETE - PO #26-01262

$5,365.00

NEO CONCRETE

CONCRETE - PO #26-01262

$14,874.50

NEO CONCRETE

CONCRETE - PO #26-01262

$39,880.00

WHITE CAP

QUICLOAD BOMETALS - PO #26-01441

$

436.00

WHITE CAP

QUICLOAD BOMETALS - PO #26-01441

$

545.00

WHITE CAP

QUICLOAD BOMETALS - PO #26-01441

$

872.00

WHITE CAP

EPOXY DOWELLS - PO #26-01375 & 27-00094

$

6,478.75

$114.16

TOTAL

$69,764.29

STREET / STADIUM
KEMP STONE
Council

BASE - PO #26-01033 & PO #26-01459
Page 7 of 12

$

1,923.73
July 21, 2026

24

BOK FINANCIAL

MIAMI SUA REF REV BDS 2016 BOND

TOTAL

$

2,250.00

$

4,173.73

$

921.00

$

921.00

CAPITAL IMPROVEMENT - FIRE
NAFECO

LEATHER BOOTS

TOTAL
MCVB
INTEGRIS MIAMI HOSPITAL

AMBULANCE SERVICE - 8 MAN GAME

$

350.00

OTA PIKE PASS

TOLL CHARGES - JUNE

$

48.48

HUGO'S INDUSTRIAL SUPPLY

TOWELS

$

107.78

$

506.26

POSTAGE - JUNE

$

18.50

AIRPORT LIGHTING COMPANY

LED MODULE

$

47.00

AIRPORT LIGHTING COMPANY

LED MODULE - PO #26-01449

$

657.60

DBT TRANSPORTATION

AIR TEMP SEMSOR - PO #26-01437

$

2,748.86

GARVER

PRO ENG SERVICES THRU 5.29.26 - PO #27-000

$

9,797.48

TOTAL
AIRPORT
DEPT. OF PUBLIC UTILITIES

TOTAL

$ 13,269.44

OFF CYCLE CHECKS / DRAFTS
FIRST NATIONAL BANK

MONTHLY SERVICE - JUNE - MCVB

$
$
5.06

29.95

FIRST NATIONAL BANK

ONE TIME CHARGE - DEBIT/FEES - MCVB

FIRST NATIONAL BANK

$

29.95

FIRST NATIONAL BANK

MONTHLY SERVICE - JUNE - SENIOR CENTER
ONE TIME CHARGE - DEBIT/FEES - SENIOR
CENTER

$

14.36

FIRST NATIONAL BANK

MONTHLY SERVICE - JUNE - FINANCE

$

29.95

FIRST NATIONAL BANK

MONTHLY SERVICE - JUNE - PARKS

$

29.95

FIRST NATIONAL BANK

ONE TIME CHARGE - DEBIT/FEES - PARKS

$

155.45

FIRST NATIONAL BANK

MONTHLY SERVICE - JUNE

$

29.95

FIRST NATIONAL BANK

ONE TIME CHARGE - DEBIT/FEES

$

121.35

FIRST NATIONAL BANK

MONTHLY SERVICE - JUNE - FACILITIES

$

29.95

FIRST NATIONAL BANK

ONE TIME CHARGE - DEBIT/FEES - FACILITIES

$

79.56

$

555.48

TOTAL

TOTAL GENERAL FUND

$ 53,091.20

TOTAL OTHER FUNDS

$88,634.72

TOTAL GOVERNMENTAL FUNDS

Council

Page 8 of 12

$ 142,281.40

July 21, 2026

25

CITY - PURCHASE ORDERS PRESENTED
VENDOR

DATE 7.21.26 FY 26-27
DESCRIPTION

FIRE DEPARTMENT
STERICYCLE

MONTHLY SUBSCRIPTION - JULY

$

186.73

O'REILLY AUTO PARTS

ABSORBENT

$

79.96

KATNER MILLS

OIL DRY

$

89.94

KATNER MILLS

NEEDLES

$

13.99

AUTOZONE

DURALAST POLY

$

14.77

$

385.39

$

400.00

$

400.00

TOTAL
EMERGENCY MANAGEMENT
FOUR CORNERS ER MANAGE

2026 CONFERENCE REGISTRATION - G & G LONGAN

TOTAL
POLICE COMMUNICATION
SHANNON FIELDS

PER DIEM - PO #27-00079

$

321.75

VALERIE BARGER

MILEAGE - PO #27-00081

$

177.32

VALERIE BARGER

PER DIEM - PO #27-00080

$

321.75

DEBORAH UNTEREKER

PER DIEM - PO #27-00101

$

321.75

$

1,142.57

TRAINING - DISTRACTED DRIVING

$

50.00

GENERAL LIABILITY

$

418.33

CYBER LIABILITY - PO #27-000

$

6,784.58

AVIATION POLICY - PO #27-000

$

4,380.00

EQUIPMANT BREAKDOWN - PO #27-000

$ 18,601.00

TOTAL
RISK MANAGEMENT
NORTHEAST TECH
BROWN & BROWN
INSURANCE
BROWN & BROWN
INSURANCE
BROWN & BROWN
INSURANCE
BROWN & BROWN
INSURANCE
TOTAL

$ 30,233.91

STREET DEPARTMENT
KATNER MILLS

ECCO LIGHT

$

96.99

ACE HARDWARE

WATER

$

13.98

$

110.97

$

5,748.00

$

5,748.00

$

189.21

TOTAL
CEMETERY
VAST DATA CONCEPTS

SOFTWARE & SUPPORT - PO #27-00023

TOTAL
MUNICIPAL BUILDING
(FACILITIES)
KONE
Council

ELEVATOR MAINTENANCE - JULY
Page 9 of 12

July 21, 2026

26

TOTAL

$

189.21

$

157.08

$

157.08

SWIMMING POOL
HUGO'S INDUSTRIAL SUPPLY

TRASH BAGS

TOTAL
ANIMAL CONTROL
MELINDA MAYFIELD

SPAY & NEUTERS

$

260.00

MELINDA MAYFIELD

SPAY & NEUTERS

$

160.00

$

420.00

TOTAL
LIBRARY
KONE

ELEVATOR MAINTENANCE - JULY

$

189.21

MIDWEST TAPE

DVD'S

$

109.92

ENVISIONWARE

$

525.00

ENVISIONWARE

LIB RESISTER SUB RENEWAL - PO #27-00035
LIB PRINT MANAGEMENT SUB RENEWAL - PO #2700033

$

1,545.62

LIBRARY PASS

COMICS PLUS RENEWAL - PO #27-00039

$

1,228.50

$

3,598.25

TOTAL
GENERAL GOVERNMENT
OML

MAYORS COUNCIL MEMBERSHIP

$

200.00

CIVICPLUS

SUPPLEMENTATION SUBSCRIPTION - PO #27-00019

$

4,751.01

GRAND GATEWAY

ANNUAL MEMBERSHIP 7.1.26 - 6.30.27 - PO #27-00017

$

6,000.00

OML

OML MEMBERSHIP - PO #27-00016

$ 14,351.79

TOTAL

$ 25,302.80

INSURANCE FUND
LUCET - NEW DIRECTION
BROWN & BROWN
INSURANCE
BROWN & BROWN
INSURANCE

QUARTERLY DUES - 7.26-9.26

$

WORKERS COMP INSURANCE - PO #27-00089

$114,413.00

LIFE & HEALTH INSURANCE - PO #26-01426

$

TOTAL

1,553.97

8,295.00

$ 124,261.97

CAPITAL IMPROVEMENT POLICE
FIRST NATIONAL BANK

2023 RAM 1500 CREW CAB

$

1,433.18

FIRST NATIONAL BANK

2023 RAM 1500 CREW CAB

$

1,434.50

FIRST NATIONAL BANK

2023 FORD EXPLORER UNIT # P2303

$

1,979.88

FIRST NATIONAL BANK

2023 FORD EXPLORER UNIT # P2304

$

1,979.88

FIRST NATIONAL BANK

2023 FORD EXPLORER UNIT # P2305

$

1,979.88

$

5,939.64

TOTAL
CAPITAL IMPROVEMENT -FIRE
Council

Page 10 of 12

July 21, 2026

27

FIRST NATIONAL BANK

FIRE ENGINE

$ 10,811.54

FIRST NATIONAL BANK

2024 FORD F-250

$

1,907.81

BANK OF GRAND LAKE

2024 BRUSH TRUCK

$

1,546.74

TOTAL

$ 14,266.09

CAPITAL IMPROVEMENT STREETS
BANK OF GRAND LAKE

2024 STREET SWEEPER

$

6,162.46

BANK OF GRAND LAKE

2024 FORD F-250

$

1,884.11

$

8,046.57

TOTAL
CAPITAL IMPROVEMENTS PARKS
FIRST NATIONAL BANK

JD TRACTOR W/BOOM MOWER

TOTAL

$

3,299.33

$

3,299.33

MCVB
HK ELECTRIC

LABOR

$

367.50

KEVIN WADE

MAGIC SHOW - HERITAGE FEST - PO #27-00037

$

550.00

MATTHEW PRIOR

SECURITY - HERITAGE FEST - PO #27-00031

$

765.00

ROBERT DEGONIA

ARTIST - HERITAGE FEST - PO #27-00020

$

2,000.00

JACOB CLARK

ARTIST - HERITAGE FEST - PO #27-00034

$

1,750.00

SIMON WASHEE

$

2,000.00

$

550.00

BUDGET BALLIN TOURS

TRIBAL DANCERS - HERITAGE FEST - PO #27-00038
DRUMMER & SINGER - HERITAGE FEST - PO #2700026
STAGE SOUND & LIGHTING - HERITAGE FEST - PO
#27-00030
CHRIS LANE - ARTIST - HERITAGE FEST - PO #2700043

TRENTON TANNER

ARTIST - HERITAGE FEST - PO #27-00032

$

500.00

KIMBERLY MORGAN

NATIONAL ANTHEM - HERITAGE FEST - PO #27-00027
THE LORD'S PRAYER - HERITAGE FEST - PO #2700028

$

250.00

$

250.00

SHAWN ELLICK
TITAN AUDIO VISUAL

VEYDA MARLOW
TOTAL
AIRPORT
PDI

$ 23,947.52
$ 30,000.00

$ 62,930.02

SPG PACKAGE - AUGUST

TOTAL

$

47.74

$

47.74

OFF-CYCLE CHECKS/DRAFTS
ANDREW VASSAR
BROWN & BROWN
INSURANCE

PRESENTATION

$

250.00

INS FOR HERITAGE FEST

$

3,832.92

OTTAWA COUNTY CLERK
OTTAWA COUNTY
TREASURER

LIEN RELEASES

$

180.00

LIEN RELEASES

$

5.00

$

4,267.92

TOTAL

Council

Page 11 of 12

July 21, 2026

28

Council

TOTAL GENERAL FUND

$ 67,688.18

TOTAL OTHER FUNDS

$ 218,791.36

TOTAL GOVERNMENTAL FUNDS

$ 290,747.46

Page 12 of 12

July 21, 2026

29

Miami City Council Regular Meeting
MEETING DATE:

August 4, 2026

AGENDA TITLE:

Presentation of the Audited Annual Financial Statements and Independent Auditor's
Reports and the Single Audit Reports and Supplementary Schedules for the Fiscal Year
2024-2025

PRESENTER:

HBC Auditors/
Jennifer Watts

BACKGROUND:
STAFFS RECOMMENDATION:
ATTACHMENT(S):
25 Miami FINAL.pdf

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Miami City Council Regular Meeting
MEETING DATE:

August 4, 2026

AGENDA TITLE:

Discussion and Possible Action on the Revised Airport Fee Schedule

PRESENTER:

Travis Jones

BACKGROUND:
On May 09, 2016, the Airport Authority Board approved an After Hours Callout Fee of $40. Because it is now
known that this board is a recommendatory board, we are asking the Council to approve the revised fee schedule
to include an After Hours Callout Fee of $55. This amount would, currently, just cover the mandatory 2 hours of
pay for unscheduled staff callouts.
Other airports were polled, and their callout fees were from $50 to $250.
STAFFS RECOMMENDATION:
ATTACHMENT(S):
1 - Fee Schedule - AIRPORT FEE SCHEDULE 08042026 - redlined pdf.pdf
1 - Fee Schedule - AIRPORT FEE SCHEDULE 08042026 - accepted pdf.pdf

84

MIAMI REGIONAL AIRPORT
FEE SCHEDULE 2026* (last revised 08/04/2026)
HANGAR FEES
Overnight Hangar Permit - T-Hangar (30' X 40')
$
15.00 Based on availability
Weekly Hangar Permit - T-Hangar (30' X 40')
$
50.00 Based on availability
Monthly Hangar Permit - T-Hangar (30' X 40')
$
175.00 Based on availability
Overnight Hangar Permit Twin Hangar Permit (40' X 60') $
25.00 Based on availability
Weekly Hangar Permit Twin Hangar Permit (40' X 60')
$
75.00 Based on availability
Monthly Hangar Permit Twin Hangar Permit (40' X 60')
$
275.00 Based on availability
HANGAR LEASES - ANNUAL CONTRACT
T-Hangar (30' X 40') Semi-Private
$
100.00 Monthly, Based on availability
T-Hangar (30' X 40') Private
$
137.50 Monthly, Based on availability
Twin Hangar (40' X 60')
$
262.50 Monthly, Based on availability
Late Payment Fee - Annual Contracts
$
45.00 Charged if not paid by 10th of the month
CORPORATE HANGARS AND TERMINAL SPACE AT 2600 REX PLOTT DRIVE
Corporate Hangar - No Office Space = 4,800 Sq Ft
$ 2,064.00 Monthly
Corporate Hangar - Office Space #1 w/ Private Bathroom $ 2,764.00 Monthly
Corporate Hangar - Office Space #2
$ 2,564.00 Monthly
Office Space #1- No Hangar w/ Private Bathroom
$
700.00 Monthly
Office Space #2- No Hangar
$
500.00 Monthly
Full Terminal Rental (2600 Rex Plott Drive = 8,800sf)
$ 3,784.00 Monthly
Overnight Stay in the Corporate Hangar
$
100.00 Per night requested
TIE DOWN FEES
Tie Down
$
No charge first 48 hours
Tie Down on Apron Greater than 48 Hours
$
5.00 Per day
Tie Down on Apron Weekly
$
25.00 Per week
FUEL & OIL
AV Gas
Please see prices at pump or inquire inside
Jet A
Please see prices at pump or inquire inside
Barreled Fuel from State Testing
Cost + $1/gallon
Quart Oil (100w or Oil 80)
Cost x 2 rounded to nearest $1
VEHICLE PARKING PERMITS
Vehicle Parking
$
No charge first 48 hours
Vehicle Parking After 48 Hours
$
5.00 Per night
Parking - One Week Permit
$
25.00
COURTESY CARS
Courtesy Cars
$
No charge first 48 hours
Pike Pass Fees
Will be charged if fees incurred
Courtesy Car Fees After 48 Hours - OR $
10.00 Per hour after 48 hours
Courtesy Car Fees After 48 Hours
$
65.00 Per day max
FACILITY RENTAL
Conference Room - Per Hour
$
20.00 Per hour
Conference Room - Per Day (M-F 8AM-5PM)
$
100.00 Per day (M-F 8AM-5PM)
Conference Room - After Hours (M-F 5PM-9PM)
$
150.00 After hours (M-F 5PM-9PM)
Conference Room - Weekend Rental - Hourly
$
40.00 Hourly
Conference Room - Weekend Rental - Full Day
$
200.00 Full day
LAND LEASE
Land Rental Rates Charges Per Square Ft
Current Oklahoma market value
MISCELLANEOUS FEES
After Hours Callout Fee
$
55.00
Insufficient Funds (NSF) Fee
$
25.00 Per returned payment
Concessions/Misc
Cost x 2 rounded to nearest $.50
Fee equal to credit card processing fee charged to the
Credit Card Convenience Fee
City/Airport. Does not apply to fuel charges.
* The Miami Regional Airport will go before the Board and Council each year to propose
any adjustment based on the Consumer Price Index

85

MIAMI REGIONAL AIRPORT
FEE SCHEDULE 2026* (last revised 08/04/2026)
HANGAR FEES
Overnight Hangar Permit - T-Hangar (30' X 40')
$
15.00 Based on availability
Weekly Hangar Permit - T-Hangar (30' X 40')
$
50.00 Based on availability
Monthly Hangar Permit - T-Hangar (30' X 40')
$
175.00 Based on availability
Overnight Hangar Permit Twin Hangar Permit (40' X 60') $
25.00 Based on availability
Weekly Hangar Permit Twin Hangar Permit (40' X 60')
$
75.00 Based on availability
Monthly Hangar Permit Twin Hangar Permit (40' X 60')
$
275.00 Based on availability
HANGAR LEASES - ANNUAL CONTRACT
T-Hangar (30' X 40') Semi-Private
$
100.00 Monthly, Based on availability
T-Hangar (30' X 40') Private
$
137.50 Monthly, Based on availability
Twin Hangar (40' X 60')
$
262.50 Monthly, Based on availability
Late Payment Fee - Annual Contracts
$
45.00 Charged if not paid by 10th of the month
CORPORATE HANGARS AND TERMINAL SPACE AT 2600 REX PLOTT DRIVE
Corporate Hangar - No Office Space = 4,800 Sq Ft
$ 2,064.00 Monthly
Corporate Hangar - Office Space #1 w/ Private Bathroom $ 2,764.00 Monthly
Corporate Hangar - Office Space #2
$ 2,564.00 Monthly
Office Space #1- No Hangar w/ Private Bathroom
$
700.00 Monthly
Office Space #2- No Hangar
$
500.00 Monthly
Full Terminal Rental (2600 Rex Plott Drive = 8,800sf)
$ 3,784.00 Monthly
Overnight Stay in the Corporate Hangar
$
100.00 Per night requested
TIE DOWN FEES
Tie Down
$
No charge first 48 hours
Tie Down on Apron Greater than 48 Hours
$
5.00 Per day
Tie Down on Apron Weekly
$
25.00 Per week
FUEL & OIL
AV Gas
Please see prices at pump or inquire inside
Jet A
Please see prices at pump or inquire inside
Barreled Fuel from State Testing
Cost + $1/gallon
Quart Oil (100w or Oil 80)
Cost x 2 rounded to nearest $1
VEHICLE PARKING PERMITS
Vehicle Parking
$
No charge first 48 hours
Vehicle Parking After 48 Hours
$
5.00 Per night
Parking - One Week Permit
$
25.00
COURTESY CARS
Courtesy Cars
$
No charge first 48 hours
Pike Pass Fees
Will be charged if fees incurred
Courtesy Car Fees After 48 Hours - OR $
10.00 Per hour after 48 hours
Courtesy Car Fees After 48 Hours
$
65.00 Per day max
FACILITY RENTAL
Conference Room - Per Hour
$
20.00 Per hour
Conference Room - Per Day (M-F 8AM-5PM)
$
100.00 Per day (M-F 8AM-5PM)
Conference Room - After Hours (M-F 5PM-9PM)
$
150.00 After hours (M-F 5PM-9PM)
Conference Room - Weekend Rental - Hourly
$
40.00 Hourly
Conference Room - Weekend Rental - Full Day
$
200.00 Full day
LAND LEASE
Land Rental Rates Charges Per Square Ft
Current Oklahoma market value
MISCELLANEOUS FEES
After Hours Callout Fee
$
55.00
Insufficient Funds (NSF) Fee
$
25.00 Per returned payment
Concessions/Misc
Cost x 2 rounded to nearest $.50
Fee equal to credit card processing fee charged to the
Credit Card Convenience Fee
City/Airport. Does not apply to fuel charges.
* The Miami Regional Airport will go before the Board and Council each year to propose
any adjustment based on the Consumer Price Index

86

Miami City Council Regular Meeting
MEETING DATE:

August 4, 2026

AGENDA TITLE:

Discussion and Possible Action on the Agreement Between the Oklahoma Department of
Libraries and the City of Miami for the Association of Rural and Small Libraries
Conference Grant, Authorize City Manager to Sign

PRESENTER:

Callie Cortner/
Caitlyn Baker

BACKGROUND:
Each year the Oklahoma Department of Libraries provides reimbursement grant funding for library staff to attend
the Association of Rural and Small Libraries Conference. We have received this funding for the last three years.
This year, our new Youth Librarian, Brittany Satepeahtaw, was awarded the grant. The Conference is September
16th -19th. The grant covers conference registration and travel expenses.
The library will utilize donation funds to cover the expenses up front, and the grant will reimburse those funds
once Brittany has provided her conference report.
STAFFS RECOMMENDATION:
Move to approve agreement and authorize City Manager to sign.
ATTACHMENT(S):
2026.07.23 ARSL grant legal rev (003).pdf

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Miami City Council Regular Meeting
MEETING DATE:

August 4, 2026

AGENDA TITLE:

Discussion and Possible Action on the Memorandum of Understanding (MOU) With
Miami Public Schools for the General Use of Facilities for Fiscal Year 2026-2027

PRESENTER:

Chuck McKibben

BACKGROUND:
The Sports & Rec General Use Memorandum of Understanding (MOU) for FY 2026/2027 for Miami Public Schools
to use city owned facilities as needed except for Joe Pollock due to a separate lease agreement.
This MOU allows Miami Public Schools to use city owned facilities in certain situations. Miami Public Schools must
schedule the use of said faciliti, and the City must approve the scheduled time and date.
STAFFS RECOMMENDATION:
Staff recommends approval of the Miami Public Schools memorandum of understanding (MOU) for general use of
facilities for fiscal year 2026-2027
ATTACHMENT(S):
2026-2027 MPS General Use MOU.docx
OSIG Certificate of Liability Insurance 26 27 SY - MPS.pdf

110

City of Miami

Agreement No. _________

MEMORANDUM OF UNDERSTANDING
FY 2026-2027
This Memorandum of Understanding ("MOU") is made and entered into this ___ day of
__________, 20__, by and between Miami Public Schools (“MPS”), and the City of Miami, Oklahoma (the
"City"), collectively, the "Parties".
WHEREAS, to enrich the overall quality of life in the community, the Parties desire to work
together to maintain the baseball and softball complexes, tennis/pickleball courts, and Civic Center facilities
located in Maimi, Oklahoma, excepting the Joe Pollock Sports Complex, use of which is subject to a
separate, facility-specific MOU agreement between the Parties.
IT IS THEREFORE AGREED that the Parties will allocate between themselves the following
specific responsibilities with respect to the use and maintenance of the baseball and softball complexes,
tennis/pickleball courts and Civic Center facilities, and further agree to the following terms and conditions:
1. MPS Responsibilities. In exchange for the use of the Francis Morgan Baseball Field, Little
League Baseball Complex, tennis/pickleball courts, and Civic Center facilities, MPS shall:1
a.

MPS understands that, from time to time, the facilities listed in paragraph one (1)
above may be reserved/rented by the City and other entities, organizations, and the general
public. As such, MPS understands that the use of the facilities will be subject to right of
first refusal on the part of the City. MPS agrees to provide the following services with
respect to the physical grounds, facilities, and equipment of the fields and facilities for,
during, or as a result of MPS usage and events:
i.

ii.
iii.
iv.
v.

Field maintenance, including mowing, weed-eating, application of fertilizer, dirt,
and seed, as well as chalking lines of play, supplying field chalk, dragging, etc.,
when the City's staffing, scheduling, or funding do not permit it to do so;
Cleaning and maintaining bleachers, concession and restroom areas, and disposal
of all trash;
Providing bases, pitcher mound supplies, backstops, mats, helmet racks, and
dugout lockers;
Inspecting and maintaining daily operational equipment, such as nets, bases,
bleachers, and field paint;
Maintaining of any sponsorship / fundraising materials, such as banners, flags, or
advertising boards along the fences or affixed to other structures;

1

It is understood between the parties that MPS will not use the Civic Center Facilities/Gym for any soccer related
activities of any kind.

Page 1 of 5 _____

111

City of Miami

Agreement No. _________
vi.

vii.

viii.

Arranging for utility service (water and electricity), cleaning, and providing
supplies (e.g., trash bags and light bulbs) for the concession stands at the abovereferenced fields;
Reimburse the City for repair of any damaged fencing and any electrical,
plumbing, or other general maintenance damage or problem, subject to
subparagraph 1.b herein below; and
Report any vandalism or misuse of City property to the City's Public Works
Director, or other appropriate City official(s), upon becoming aware of same.

b. Assume responsibility and liability for, and hold the City harmless with respect to, any and
all property damages and/or personal injuries incurred during or as a result of MPS events
and arising from actions of MPS or its volunteers, personnel, participants, attendees, guests,
and invitees, whether negligent or otherwise; provided that (i) MPS's obligation to
reimburse the City for physical damage to the fields or facilities shall not exceed the
amount paid or payable to MPS under one or more policies of property insurance on
claim(s) for such damage, including any deductible; (ii) MPS's assumption of liability for
any other property damage or personal injuries shall not exceed the paid or payable to MPS,
or on its behalf, for claims under the liability insurance policy MPS is required to maintain
under subparagraph 1.c. below, including any deductible; and (iii) the responsibility and
liability assumed under this subparagraph is that of the MPS as a corporate entity and does
not, as far as the City is concerned, extend to any of the individual members of the MPS
school board or individual administrators, faculty, staff, or other employees;
c. Maintain a liability insurance policy covering use of the baseball and softball complexes,
tennis/pickleball courts, and Civic Center facilities by MPS, having limits no less than
$1,000,000.00 per occurrence;
d. Maintain any food handler permits required by law for the sale or distribution of
concessions during MPS events/usage;
e. If the sale or distribution of concessions during MPS events/usage is outsourced to any
person or entity other than MPS, require a written contract for performance of such services
imposing the obligations set forth in subparagraphs (d) above and requiring proof of
liability insurance having limits no less than $500,000 per occurrence and naming the MPS;
f.

Consult with the City's Sports and Recreation Manager in the development of practice and
game schedules, prior to the publication of same;

g. Designate authorized MPS representative(s) to act as point(s) of direct contact with the
City;
h. Develop and distribute to coaches and parents (or other persons responsible for
participants) a set of written expectations for general care of the fields or facilities during

Page 2 of 5 _____

112

City of Miami

Agreement No. _________
MPS usage and events, to be signed by coaches and parents as part of the student
enrollment process;

i.

Disallow any illegal, indecent, obscene, offensive, immoral conduct by MPS personnel,
volunteers, participants, attendees, guests, invitees, including use of tobacco and alcohol
products on the fields or facilities, which is prohibited by City ordinance;

j.

Provide the City complete information regarding the nature and content of any advertising
relating to use of the fields or facilities by MPS, at least two (2) weeks in advance of the
use or implementation of such advertising;

k. Comply with City Ordinance No. 2025-11, which is attached to and incorporated into this
MOU as an addendum. For any Miami Public Schools ("MPS") game, scrimmage,
tournament, clinic, camp, or other MPS-sponsored event held at a City-owned facility
identified in Paragraph one (1) of the MPS Responsibilities, where MPS charges and
collects admission fees, MPS will pay the City a Facility Fee of One Dollar ($1.00) for
each paid admission ticket.
The Facility Fee will be phased in over a period of three (3) years in accordance with the
schedule established by City Ordinance No. 2025-11 as follows:
Per Paid Ticket Facility Fee Progression:
i. Year #1 July 1st, 2026 – June 30th, 2027: $1.00
ii. Year #2 July 1st, 2027 – June 30th, 2028: $1.50
iii. Year #3 July 1st, 2028 – June 30th, 2029: $2.00
***Not to exceed $2.00 after year #3.
l.

Adhere to the attached “City of Miami-Owned Property Rental and Use, and Advertising
Agreement Policy 2020-01(a);” and

m. Provide the City with the following documentation and/or information at the time of
execution of this agreement, and provide any updates to such documentation and/or
information within one (1) week from the time such updates go into effect or from the time
of a request from the City:
i.
ii.
iii.
iv.

A current Certificate of Insurance showing the limits of the organization’s liability
insurance policy and coverage for MPS’s use of the fields and facilities;
A copy of MPS’s food handler permits, or that of the Club's contractual agent, if
applicable;
Fully executed copies of the written contract and proofs of insurance required by
subparagraph (f) above, if applicable;
Telephone number(s) and other contact information for the representative(s)
designated as the point(s) of direct contact with the City;

Page 3 of 5 _____

113

City of Miami

Agreement No. _________
v.
vi.

A copy of MPS's written expectations for general care of the fields or facilities
during MPS usage and events; and
Practice and game schedules for the season, which do not conflict with any planned
usage of the fields or facilities by the City.

2. City Responsibilities. Subject to the availability of approved funds, the City shall:
a. Provide the following services with respect to the physical grounds, facilities, and
equipment of the fields or facilities:
i.
ii.
iii.

iv.
v.

Maintain parking lot(s), including patching, painting, and crack sealing;
Supply City-issued toilet paper and paper towels in restrooms and concession
stands;
Field maintenance, including mowing, weed-eating, application of fertilizer, dirt,
and seed, as well as chalking of play, supplying chalk, etc. for non- MPS events
and usage;
Cleaning and maintaining bleachers, concession and restroom areas, and disposal
of all trash for non- MPS events and usage; and
Repair any damaged fencing and any electrical, plumbing, or other general
maintenance damage or problem and assume financial responsibility for such
repairs once MPS has met its reimbursement obligation under subparagraph 1.a.b.
above.

b. Designate and direct one (1) or more City officials to attend MPS board meetings, when
the Parties deem it necessary or advisable, and to maintain direct contact with the MPS
authorized representative(s); and
c. Notify MPS, before the beginning of each season, of any City-planned events scheduled to
take place at the fields or facilities during a season, and refrain from scheduling use of the
fields or facilities by persons or groups during all events on the practice and game schedule
submitted by MPS and contact the MPS authorized representative(s) when there is a
previously unscheduled opportunity to book another party to rent the fields or facilities
during a MPS season.
3. General Terms and Conditions. The Parties agree with respect to the following:
a. The City Manager or designee(s) shall retain management authority over and
access to the fields or facilities, and the use by MPS is non-exclusive and subject
to the pre-approved practice and game schedule submitted by MPS;
b. The City reserves the right to impose fees or fines on MPS, or to deny access to
the fields or facilities if MPS does not, in the sole discretion of the City Manager,
timely fulfill the obligations imposed by this MOU;
c. Force Majeure: Neither Party will be liable for any failure or delay in performing
an obligation under this MOU that is due to any of the following causes, to the
extent beyond its reasonable control: acts of God, accident, riots, war, terrorist act,

Page 4 of 5 _____

114

City of Miami

Agreement No. _________
epidemic, pandemic, quarantine, civil commotion, breakdown of communication
facilities, breakdown of web host, breakdown of internet service provider, natural
catastrophes, governmental acts or omissions, changes in laws or regulations,
national strikes, fire, explosion, generalized lack of availability of raw materials or
energy; provided that this Force Majeure clause shall not include (a) financial
distress nor the inability of either party to make a profit or avoid a financial loss,
(b) changes in market prices or conditions, or (c) a party's financial inability to
perform its obligations hereunder; and
d. This MOU shall have an effective date of ________________________and will
terminate without notice on June 30, 2027. Either party may terminate this
agreement upon written notice to the other party without further liability or
obligation whatsoever, provided that the obligations described herein shall remain
in full force and effect through the termination date, and claims arising from events
preceding the termination date shall remain the obligation of the responsible party
described above; and further, provided that any provisions of this agreement that,
by their ordinary sense and context, are intended to survive its termination or
expiration shall so survive.

Agreed upon and executed this as of the date first written above.
The City:

City of Miami, Oklahoma
By:
Tyler Cline, City Manager

MPS:

Miami Public Schools
By:
Jill Douthit, MPS Superintendent

Page 5 of 5 _____

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117

Miami City Council Regular Meeting
MEETING DATE:

August 4, 2026

AGENDA TITLE:

Discussion and Possible Action on the Lease of Joe Pollock Field to Miami Public Schools
for Fiscal Year 2026-2027 in the Amount of $6,000.00

PRESENTER:

Chuck McKibben

BACKGROUND:
The Sports and Recreation department is renewing the yearly lease with Miami Public Schools for the exclusive
use of Joe Pollock Field for the 2026/2027 fiscal year.
The revenue from the lease payment is earmarked to be put back into Joe Pollock Field for future improvements.
STAFFS RECOMMENDATION:
Staff recommends approval of Miami Public Schools lease of Joe Pollock Field of Fiscal Year 2026-2027
ATTACHMENT(S):
2026-2027 MPS Joe Pollock Lease.docx
OSIG Certificate of Liability Insurance 26 27 SY - MPS.pdf

118

MEMORANDUM OF UNDERSTANDING
FY 2026-2027
This Memorandum of Understanding ("MOU") is entered into this ___ day of
___________, 2026, between Independent School District No. 23 of Ottawa County, Oklahoma,
commonly known as Miami Public Schools ("MPS"), a political subdivision of the State of
Oklahoma, whose address is 601 16th Ave NW, Miami, Oklahoma 74354 and the City of Miami,
Oklahoma (the "City"), a political subdivision of the State of Oklahoma, whose address is P.O.
Box 1288, Miami, Oklahoma 74355, collectively, the "Parties".
WHEREAS, to enrich the overall quality of life in the community, the Parties desire to work
together to maintain the Joe Pollock Sports Complex, (hereinafter "Facility" or “Facilities”)
located in and belonging to the City Miami, State of Oklahoma.
IT IS THEREFORE AGREED by and between the Parties that the following terms and specific
rights and responsibilities with respect to the use and maintenance of the Facility listed above, and
further agree to the following terms and conditions:
AGREEMENT AS TO JOE POLLOCK SPORTS COMPLEX
1.

For the exclusive use and control of the Joe Pollock Sports Complex, the Parties agree that
MPS shall:
a.

Provide the following services with respect to the physical grounds, facilities, and
equipment:
i.

Complex maintenance, including, but not limited to mowing, weed-eating,
application of fertilizer, dirt, and seed, as well as chalking lines of play,
supplying chalk, dragging, etc., and generally keeping the Facility in such
condition that it is safe and appropriate for playing baseball games and
practicing for same;

ii.

Maintain and keep in good repair water lines, electrical and wiring,
winterization, and painting, provided that paint colors must be approved by
the City prior to paint application within the Facility;

iii.

Clean and maintain bleachers, concession, and restroom areas, and dispose
of all trash;

iv.

Provide bases, pitcher mound supplies, backstops, mats, helmet racks,
dugout lockers, and such other field equipment generally necessary to play
baseball;

v.

Maintain any sponsorship/fund-raising materials, such as banners, flags, or
1

119

advertising boards along the fences or affixed to other structures; and
vi.

Arrange for and pay all City operated utility services for the Facility both
inside and outside of the Facility, clean, and provide supplies (including,
but not limited to, trash bags, toilet paper, paper towels, soap, and light
bulbs) for the concession stand and restroom(s) at the facility.

b.

To the greatest extent allowed under Oklahoma law, MPS will assume
responsibility and liability for, and hold the City harmless with respect to, any and
all property damages and/or personal injuries incurring during or as a result of MPS
events and arising from actions of MPS or its volunteers, personnel, participants,
attendees, guests, and invitees, whether negligent or otherwise; provided that: (i)
MPS's obligation to reimburse the City for physical damage to the Complex
premises or facilities shall not exceed the amount paid or payable to MPS under
one or more policies of property insurance on claim(s) for such damage, including
any deductible; (ii) MPS's assumption of liability for any other property damage or
personal injuries shall not exceed the amount paid or payable to MPS, or on its
behalf, for claims under the liability insurance policy MPS is required to maintain
per subparagraph 1.c. below, including any deductible; and (iii) the responsibility
and liability assumed under this subparagraph is that of MPS as a corporate entity
and does not, as far as the City is concerned, extend to any of the individual
members of the MPS school board or individual administrators, faculty, staff, or
other employees.

c.

MPS acknowledges and agrees that the Facility will not be included or covered
under any policy of insurance purchased or maintained by the City, and MPS bears
exclusive responsibility for any damages to the structure and liability for any
damage or injury arising from or related to the structure.

d.

MPS will maintain a liability insurance policy covering use of the Complex
facilities by MPS, having limits no less than $250,000 per occurrence and
$2,000,000 in the aggregate, and general property damage insurance having limits
no less than $250,000 per occurrence and $2,000,000.00 in the aggregate. Said
insurance policies shall name the City as an additional insured.

e.

MPS will maintain any food handler permits required by law for the sale or
distribution of concessions during MPS events/usage.

f.

MPS will maintain any required sales tax permits required by law for the sale of
concessions during MPS events/usage and collect and remit all sales taxes required
by law.

g.

If the sale or distribution of concessions during MPS events/usage is outsourced to
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any person or entity outside other than MPS, MPS will require a written contract
for performance of such services imposing the obligations set forth in
subparagraphs (d) and (e) above and requiring proof of liability insurance having
limits no less than $250,000 per occurrence and $2,000,000 in the aggregate, and
naming MPS and the City as additional insureds on the policy;

2.

3.

h.

MPS will designate authorized MPS representative(s) to function as point(s) of
direct contact with the city.

i.

MPS will follow OSSAA guidelines for conduct at all events.

j.

MPS will disallow any illegal, obscene, or immoral conduct by MPS personnel,
volunteers, participants, attendees, guests, invitees, including use of tobacco,
alcohol, marijuana, and any other prohibited products on Facility premises, the
possession or use of which is in any manner prohibited by City ordinance or policy.

k.

MPS will adhere to the most current approved version of "City of Miami-Owned
Property Rental and Use, and Advertising Agreement Policy. The version currently
in effect at the execution of this MOU, "2020-01(a)" attached as an addendum to
this MOU. Modifications to this policy shall be communicated to MPS immediately
upon their effective date.

l.

MS will provide the City with the following documentation and/or information at
the time of execution of this agreement, and provide any updates to such
documentation and/or information within one (1) week from the time such updates
go into effect or from the time of a request from the City:
i.

A current Certificate of Insurance showing the limits of the MPS's liability
insurance policy and coverage for MPS's use of the Complex facilities;

ii.

Fully executed copies of the written contract and proofs of insurance
required by subparagraph (f) above, if applicable; and

iii.

Telephone number(s) and other contact information for the representative(s)
designated as the point(s) of direct contact with the city.

Subject to appropriation of funding of approved funds, the City shall:
a.

Install and maintain parking lot lights at the Facility, provided that MPS will keep
the City informed of the need for maintenance as the same arises.

b.

The City shall be responsible for the repair and correction of any and all damages
caused by City during its use of the Facilities as provided for herein in paragraph 3
below.

The City and MPS shall share in the general maintenance of the Facility regarding
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maintenance and repair of ball field light poles and the scoreboard. The shared
responsibility of general maintenance and repairs shall be shared on an equal (50/50) basis
with respect to funding and in-kind services subject to the appropriation of funding by the
City Council and the MPS school board.
4.

In the event of any maintenance needs to the facility not otherwise specified herein, the
parties will determine between themselves, in good faith, the role of each party to provide
the labor and materials for such maintenance prior to such action being taken. Provided
further, it is mutually agreed between the parties, in the event of any emergency situation,
relating to any maintenance issues each party has a responsibility act immediately to
prevent further damage to the Facility or any other property and to prevent injury to any
person.

5.

In the event either party desires to make an improvement to the facility, that party shall
consult with the other with such specific plans as is reasonable prior to commencement of
such renovations. Unless otherwise agreed, such improvements shall be at the sole
expense of the party seeking improvements. Provided, however, as the owner of the
property, the City shall have the right to deny such improvements, if acting in good faith.

6.

MPS further acknowledges and agrees that all scheduling and usage of the complex by any
person or group shall be the responsibility of MPS, which will post signage on and in the
structures directing all inquiries, requests, or demands with respect to the structure to MPS
officials;

7.

With respect to the batting cage/pitching barn structure at the Facility, in the location
indicated on the attached Exhibit "A" and having the specifications shown on the attached
Exhibit "B", the following conditions shall apply:
a.

The structure shall not become or be deemed part of the real property of the Facility
but shall remain the personal property of MPS despite being affixed to the ground
in a permanent or semi-permanent manner, unless such property is abandoned by
MPS in the manner described below.

b.

MPS shall remove the structure and shall repair any damage caused by such
removal within sixty days (60) days of the termination or nonrenewal of this MOU,
and any part of the structure remaining on or affixed to the Complex after such time
shall be deemed abandoned by MPS and shall thereby become property of the City;
provided, however, that MPS shall remain responsible for any costs associated with
disposal of the structure or its components or repair of the premises incurred as a
result of abandonment by MPS.

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8.

The City Manager or designee(s) shall retain the right to have access to and inspect the
Facility at any reasonable time and with not less than three (3) hours’ notice to MPS.

9.

General Terms and Conditions - The Parties agree with respect to the following:
a.

Subject to the annual renewal of this MOU by the MPS board of education, MPS
will make an annual payment in the amount of $6,000.00, which will be deposited
into a dedicated account with the City. Said funds shall only be used for Facility
renovations or improvements as agreed upon by the Parties.

b.

The City shall be entitled to use the Facility six (6) times per year, provided that
the date of use must be reserved at least 30 days prior to the intended event. Should
the intended City event date conflict with a scheduled MPS game or other event,
the parties shall work together in good faith to schedule a date that is mutually
agreeable to the Parties.

i.

It is the specific intent and agreement of the parties that MPS shall have the
exclusive use and control of the Facility during its baseball season, which includes
its practice season.

10.

Force Majeure: Neither Party will be liable for any failure or delay in performing an
obligation under this MOU that is due to any of the following causes, to the extent beyond
its reasonable control: acts of God, accident, riots, war, terrorist act, epidemic, pandemic,
quarantine, civil commotion, breakdown of communication facilities, breakdown of web
host, breakdown of internet service provider, natural catastrophes, governmental acts or
omissions, changes in laws or regulations, national strikes, fire, explosion, generalized lack
of availability of raw materials or energy; provided that this Force Majeure clause shall not
include (a) financial distress nor the inability of either party to make a profit or avoid a
financial loss, (b) changes in market prices or conditions, or (c) a party's financial inability
to perform its obligations hereunder.

11.

This MOU shall have an effective date of ___________________, and will continue
through June 30, 2027. Thereafter, this MOU may be continued upon the same conditions
as herein provided for additional one-year terms upon the mutually written consent of both
parties. Either party may terminate this agreement upon 90 days, written notice to the other
party without further liability or obligation whatsoever; provided that the obligations
described herein shall remain in full force and effect through the termination date, and
claims arising from events preceding the termination date shall remain the obligation of the
responsible party described above; and further provided that any provisions of this
agreement that, by their ordinary sense and context, are intended to survive its termination
or expiration shall so survive.

12.

This MOU shall be binding upon and shall inure to the benefit of the Parties. The Parties
5

123

by and through their respective representatives agree to the terms and conditions contained
herein.
13.

Neither this MOU nor any obligation or performance hereunder may be assigned,
contracted out, or otherwise implemented by a non-party without prior written consent of
both parties. All performance shall be made by employees of the parties.

14.

This is not a third-party beneficiary contract. No person or entity other than a party
signing this MOU may have any rights under this MOU.

15.

The parties hereto state to the best of their knowledge, no employee of the City or MPS
who exercises any functions or responsibilities under this MOU has any personal interest,
direct or indirect, or will receive any personal benefit, direct or indirect, in connection with
the performance of the terms of the MOU.

16.

This agreement may only be amended or modified in writing, signed by both parties to this
agreement, which specifically references this MOU.

17.

Nothing in this MOU shall be construed to create a partnership or joint venture between
the parties hereto, or to authorize any party hereto to act as agent for or representative of
any other party hereto. Each party hereto is deemed an independent entity, and no party
hereto shall act as, or hold it out as, acting as, agent for the other party hereto.

18.

Each party shall manage its own business affairs, its own employees and property. Neither
party shall exercise any management authority over the employees of the other party.
Neither party shall be liable for the conduct of the other party. It is understood and agreed
that each party shall cooperate in a harmonious manner to a reasonable extent possible to
effectuate the purposes of this MOU.

19.

In the event that any one or more of the provisions contained herein shall, for any reason,
be held to be invalid, illegal or unenforceable in any respect, such invalidity, illegality or
unenforceability shall not affect any other provisions of this agreement, but this agreement
shall be construed as if such invalid, illegal or unenforceable provisions had never been
contained herein and the remainder of the MOU shall continue to be enforceable to the
fullest extent permitted by law, unless the deletion of such provision or provisions would
result in such a material change so as to cause completion of the understandings
contemplated herein to be unreasonable.

20.

This MOU sets forth the entire, final and exclusive agreement between the parties as to the
subject matter hereof and supersedes all prior and contemporaneous agreements,
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124

understandings, negotiations and discussions, whether oral or written, between the parties.
21.

All notices required hereunder shall be sent via U.S. Mail, postage paid, as follows:
To the City:

City of Miami
Attention: City Manager
PO Box 1288
129 5th Ave NW
Miami, OK 74355-1288

To the School:

Miami Public Schools
Attention: Superintendent
601 16th Ave NW
Miami, OK 74354

In witness whereof, the parties hereto have subscribed their names on the date first set forth
herein.
CITY OF MIAMI:

___________________________________
City Manager Tyler Cline

______________________
Date

INDEPENDENT SCHOOL DISTRICT NO. 23 OF OTTAWA COUNTY, OKLAHOMA:

___________________________________
President, Board of Education

_____________________
Date

ATTEST

__________________________
Clerk, Board of Education
MPS:

Miami Public Schools
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125

126

127

Miami City Council Regular Meeting
MEETING DATE:

August 4, 2026

AGENDA TITLE:

City Manager Report on Approved Budget Amendments

PRESENTER:

City Council

BACKGROUND:
STAFFS RECOMMENDATION:
ATTACHMENT(S):
8 - City Manager-Approved Amendments - Reported to City Council 08042026.pdf

128

Reported To Governing Body: Miami City Council

Reportable adjustments to the budget up to $20k, as required by Budget Resolution
FY: 25/26
Meeting
Reported

Adj #

Account #

Account Name

9/2/2025

CM26-01 115-431-431-2008 Street Materials/Supplies

9/2/2025

CM26-01 761-433-431-2003 Vehicle & Equip

10/21/2025 CM26-002

300-442-441.3218 Let's Talk About It Grant

Exp Increased

$

$

9,525.00

Receipting and expending all proceeds from sale of
used stadium turf as surplused by the MCFA to the City

$

5,000.00
350.00

Cemetery using carryover in the Cemetery Care Fund
to repair equipment

9,525.00

$

350.00

$

300-442-441.3202 Genealogy Donation/Grant $

350.00

$

1,912.15

$

300-442-441-3250 Grants - Library
12/16/2025 CM26-003

Rev Increased

$

300-442-441-3250 Donation Expense - Lib
310-442-441-3250 Events - Dept

$
$

700.00

310-442-441-3250 Misc Svcs & Chrgs

$

2/17/2026 CM26-004 001-421-421-2003 Vehicle & Equip
3/3/2026

4/21/2026

CM26-005

300-438-431-3220 Donations
302-460-461.3097 Events/Marketing

6/2/2026

$

5,901.82

$

CM26-007 783-460-461-3010 Professional Services

$

2,377.85

$

001-435-431-2008 Repair & Maintenance

$

14,231.49

$

Let's Talk About It Grant
Exp

$

350.00

$

CM26-008

Personnel
CM26-009 Expenses in Funds: Personnel accounts
310, 511, 783

$

18,674.00

$

CM26-010 120-441-441-2008 Repair & Maintenance

$

6,000.00

$

300-000-387-1000 Library Grants

$

12,948.05

$

120-000-386-1000 Parks Repair/Maint

$

4,800.00

$

231-434-431-4050 Machinery & Equip

$

204.41

$

300-438-431-3200 Donation - MAS

$

5,000.00

$

300-442-441-3079 Literacy Program

$

3,000.00

$

001-421-421-3003 Communications

$

1,629.62

$

310-462-461-3020 Misc Svcs & Chrgs

$

5,663.56

$

300-422-421-2055 County Fire Sales Tax

$

-

$

$

5,000.00

$

CM26-011

CM26-012

6/16/2026 CM 26-013

7/21/2026 CM 26-014

8/4/2026

$
$

CM26-006 231-433-431-4010 Buildings

300-442-441-3218

5/5/2026

$

CM26-015 120-441-441-2008 Repair/Maint

Description

Library receipting and expending $350 Let's Talk About
250.00 It Grant and $250 Genealogy Digitization Grant.

1,912.15 Library receipting and expending $1,912.15 OK Dept of
Libraries Grant for travel reimbursement to attend
1,500.00 Assoc of Rural & Small Libraries Conference.
Animal Control expending $1.5k of their carryover.
Sr Cntr receipting and expending $700 for OCI
700.00 purchases (inv 124497).
Receipting and expending $4.4k from surplus auction
4,400.00 sale of PD motorcycles to help with purchase of PD
flock cameras and guns.
5,000.00 Animal Control using $5k of carryover to attend
10,000.00 training.
In error, the Cemetery's original request to reencumber FY 24/25 funds in 231 CIP for their
columbarium project was too low and did not include
5,901.82
enough to finish. The original request left nearly $6k
unused. This request is to use the remaining FY 24/25
funds for the project.
MCVB 310 Fund moving $2,377.85 to cover legal fees
2,377.85
in MDRA-Main St 783 Fund.
14,231.49 Receipting and expending funds for these reasons:
1. Facilities - insurance reimbursement for damage
claim (Michael Longan) $14,231.49
350.00 2. Lib - Let's Talk About It Grant $350
Moving budgeted merit/COLA funds to cover overages
in payroll for 07/01/25 raises:
18,674.00 1. From 001 GF to 310 Sr Cntr $8,900 ($8,900)
2. From 510 MSUA to 511 Stormwater ($1,907)
3. From 001 GF to 783 MDRA-Coleman ($5,267)
Receipting and expending Miami Public Schools
6,000.00 contract payment for Joe Pollock Field $6k to make
field improvements.
Library receipting & expending library grants and
13,798.05 donations
4,800.00 Parks receipting & expending Rotary gazebos donation
Airport moving money to cover the overage for the
204.41
new terminal furniture.
Animal Control using $5k of donations to conduct last
5,000.00
clinic of the FY.
Receipting and expending Dollar General Literacy
3,000.00
Foundation Grant
Transferring PD donation monies from #347 PD Fund
1,629.62
to #001 GF to pay for FirstNet expenses
Sr Center receipting & expending Ottawa Tribe Casino
5,663.56
donations
Fire using county fire sales tax to cover higher than
4,000.00
expected expenses
Recreation using $5k from Monster Truck ticket sales
5,000.00
to install water filling station at fairgrounds

129

Miami City Council Regular Meeting
MEETING DATE:

August 4, 2026

AGENDA TITLE:

Vendor Fee Waiver

PRESENTER:

City Council

BACKGROUND:
Request for fee waiver for BACCA as they are a 501c3 organization.
STAFFS RECOMMENDATION:
Request approval for HF 2026 Vendor Fee Waiver for BACCA
ATTACHMENT(S):
2026.07.16 Baca Fee Waiver Info Redacted.pdf

130

131

132