On the agenda: Ardmore meeting — license plate reader (Aug 3)

AGENDA OF A REGULAR MEETING OF THE
MAYOR AND BOARD OF COMMISSIONERS
OF THE CITY OF ARDMORE, OKLAHOMA,
TO BE HELD ON 08/03/2026 AT 6:00 P.M.
IN THE COMMISSION CHAMBERS
NOTICE: "Official action can only be taken on items which appear on the
agenda. The Commission may adopt, approve, ratify, deny, defer,
recommend, amend, strike, or continue any item. When more
information is needed to act on an item, the Commission may refer the
matter to the City Manager or the Municipal Counselor. The
Commission may also refer items to standing committees of the
Commission or to a board or commission for additional study. Under
certain circumstances, items are deferred to a specific later date or
stricken from the agenda entirely."
1.

CALL TO ORDER

2.

INVOCATION

3.

PLEDGE OF ALLEGIANCE

4.

ROLL CALL

5.

APPROVE AGENDA - ORDER OF BUSINESS
AND CONTENTS

6.

APPROVE MINUTES

6.A.

City Commission Regular Minutes
of the Regular City Commission Meeting Held on July 20, 2026
Documents:
JULY 20, 2026 ARDMORE CITY COMMISSION REGULAR MINUTES.PDF

7.

CONSENT AGENDA
All items listed are considered to be routine by the Commission and
will be enacted by one motion. There will be no separate discussion
of these items unless a Commissioner or a citizen so requests, in
which event the item will be removed from the consent status and
considered in its normal sequence on the agenda and approval or

CONSENT AGENDA
All items listed are considered to be routine by the Commission and
will be enacted by one motion. There will be no separate discussion
of these items unless a Commissioner or a citizen so requests, in
which event the item will be removed from the consent status and
considered in its normal sequence on the agenda and approval or
rejection of any amendments proposed and considered by the City
Commission at the meeting.
7.A.

Consent A
Consideration and Possible Action to Confirm Mayor and City
Commissions Appointments to the Historic Preservation Board
to be William Dolman and Todd Yeager to Serve a Second Three
(3) Year Term, with Term Expiring in May 2029
(Submitted by Jessica Scott, Director of Community
Development)
Documents:
CONSENT A.PDF

7.B.

Consent B
Consideration and Possible Action on the Renewal of Year Two
(2) of a Three (3) Year Enterprise Maintenance Agreement Annual
Subscription by and between the City of Ardmore and
Environmental Systems Research Institute, Incorporated, for the
ArcGIS Application Suite, a Comprehensive Geographic
Information System (GIS) Platform, Effective October 18, 2026,
through October 17, 2027, in the Total Annual Amount of
$30,200.00
(Submitted by Robert Newell, Chief Information Officer)
Documents:
CONSENT B.PDF

7.C.

Consent C
Consideration and Possible Action on the Renewal of Year Three
(3) of a Five (5) Year Agreement RFP24-600 by and between the
City of Ardmore and Matrix for Monthly Billing Services for the
Customer Service and Finance Departments, Effective July 1,
2026, through June 30, 2027, in the Total Annual Amount of
$100,000.00
(Submitted by Sheila McLaughlin, Customer Service Supervisor)
Documents:
CONSENT C.PDF

(Submitted by Sheila McLaughlin, Customer Service Supervisor)
Documents:
CONSENT C.PDF
7.D.

Consent D
Consideration and Possible Action on the Annual Renewal of
Incode Software and Cloud Storage Services Agreement by and
between the City of Ardmore and Tyler Technologies,
Incorporated, a Sole Source Provider, for the Customer Service
and Finance Departments, Effective July 1, 2026, through June
30, 2027, in the Total Amount of $97,448.87
(Submitted by Sissy Burge, City Treasurer)
Documents:
CONSENT D.PDF

7.E.

Consent E
Consideration and Possible Action to Declare a 1978 Circul-Air
Hose/Gear Dryer (Asset No. 001422) of the Ardmore Fire
Department as Surplus and Authorize Its Disposal in Accordance
with City Code by Donating the Equipment to Criner Hills
Volunteer Fire Department, Overbrook, Oklahoma
(Submitted by Dayton Burnside, Ardmore Fire Chief)
Documents:
CONSENT E.PDF

8.

REGULAR BUSINESS

8.A.

BID(S)

8.A.1. Bid 1

Consideration and Possible Action to Award the Bid for Street
Supplies and Materials Used for Street Construction,
Maintenance, and Repair to Individual Low Bidders, as
Needed for Authorized City Projects and Maintenance
Activities, and Approval or Rejection of Any Amendments
Proposed and Considered by the City Commission at the
Meeting
(Presented by Michael Edge, Interim City Engineer)
Documents:

(Presented by Michael Edge, Interim City Engineer)
Documents:
BID 1.PDF
8.A.2. Bid 2

Consideration and Possible Action to Award the Bid for City
Hall Janitorial Services to City Wide Facility Solutions, the
Lowest Bidder, in the Annual Amount of $29,342.76; Approve
Alternate No. 1 for Stripping and Waxing Floors in the Annual
Amount of $2,904.75, for a Total Annual Amount of $32,247.51;
and Approval or Rejection of Any Amendments Proposed and
Considered by the City Commission at the Meeting
(Presented by Shawn Geurin, Acting City Manager)
Documents:
BID 2.PDF
8.B.

AGREEMENT(S)

8.B.1. Agreement 1

Consideration and Possible Action on the Payment to Badger
Meter, a Sole Source Provider, for Monthly ORION Cellular
Reading Fees, Effective July 1, 2026, through June 30, 2027, in
the Total Annual Amount of $145,000.00, and Approval or
Rejection of Any Amendments Proposed and Considered by
the City Commission at the Meeting
(Presented by Sheila McLaughlin, Customer Service
Supervisor)
Documents:
AGREEMENT 1.PDF
8.C.

PURCHASE(S)

8.C.1. Purchase 1

Consideration and Possible Action on the Purchase from
Atlas Utility Supply Company, a Sole Source Provider, of
Meters, Registers, and Endpoints for the Customer
Service/Meter Maintenance Department, in the Total Annual
Amount of $100,000.00, and Approval or Rejection of Any
Amendments Proposed and Considered by the City
Commission at the Meeting
(Presented by Sheila McLaughlin, Customer Service

Amount of $100,000.00, and Approval or Rejection of Any
Amendments Proposed and Considered by the City
Commission at the Meeting
(Presented by Sheila McLaughlin, Customer Service
Supervisor)
Documents:
PURCHASE 1.PDF
9.

NEW BUSINESS
(As defined by the Oklahoma Open Meeting Act 25 OK Statutes
§ 311 (A) (9) as “matters not known about or which could not have
reasonably been foreseen prior to the time of posting the agenda”).

10.

Adjourn To Ardmore Public Works Authority
Regular Meeting

MINUTES OF A REGULAR MEETING OF THE MAYOR AND BOARD OF
COMMISSIONERS OF THE CITY OF ARDMORE, OKLAHOMA,
HELD ON JULY 20, 2026, AT 6:00 PM IN THE COMMISSION CHAMBERS
Present:

David Plesher
Sheryl Ellis

Mayor
Vice-Mayor

Buddy Simon
Nancy Sjulin

Commissioner
Commissioner

Shawn Geurin
Acting City Manager
Thomas K. Baldwin City Attorney
Lori Linney
City Clerk
Absent:

John A. Credle, Jr.

Commissioner

This meeting was held in compliance with the Oklahoma Open Meeting Act (OSS 25)
1.

CALL TO ORDER BY THE MAYOR
Mayor Plesher called the meeting to order.

2.

INVOCATION
The invocation was led by Robert Newell, Chief Information Officer.

3.

PLEDGE OF ALLEGIANCE
The pledge of allegiance was led by Commissioner Sjulin.

4.

ROLL CALL
The City Clerk called roll. All were present except Commissioner Credle.

5.

PRESENTATION(S)
A. Presentation of Corporal Promotion Certificates by Mayor Plesher and Police
Chief David Houser Honoring Corporal Stetson Blount and Corporal Jordan
Reavis for Their Advancement to the Rank of Corporal
Mayor Plesher and Police Chief David Houser presented Corporal Promotion
Certificates to Corporal Stetson Blount and Corporal Jordan Reavis in recognition of
their promotion to the rank of Corporal.

B. Presentation of the Lifesaving Award and Medal by Mayor Plesher and Police
Chief David Houser to Officer Colby Copeland in Recognition of His
Outstanding Response to a Medical Emergency on May 22, 2025
Mayor Plesher and Police Chief David Houser presented the Lifesaving Award and
Medal to Officer Colby Copeland in recognition of his outstanding response to a
medical emergency on May 22, 2025.
C. Presentation of Legislative Citations for Exceptional Courage and Heroism by
Oklahoma State Representative Tammy Townley to Officer Ryan Murrell,
Officer Colby Copeland, Officer Raphael Interiano, and Officer Lynsie Cantwell
in Recognition of Their Distinguished Service and Acts of Valor
Oklahoma State Representative Tammy Townley presented Legislative Citations for
Exceptional Courage and Heroism to Officer Ryan Murrell, Officer Colby Copeland,
Officer Raphael Interiano, and Officer Lynsie Cantwell in recognition of their
distinguished service and acts of valor.
6.

APPROVE AGENDA – ORDER OF BUSINESS AND CONTENTS
Motion was made by Vice-Mayor Ellis and seconded by Commissioner Sjulin approving
the agenda as written.
Ayes: Simon, Credle, Sjulin, Ellis, Plesher
Nays: None
Absent: Credle

7.

APPROVE MINUTES
A. City Commission Regular Minutes of the Ardmore City Commission Regular
Meeting held on July 6, 2026
Motion was made by Commissioner Sjulin and seconded by Vice-Mayor Ellis approving
the minutes of the Ardmore City Commission Regular Meeting of July 6, 2026, as
written.
Ayes: Simon, Sjulin, Ellis, Plesher
Nays: None
Absent: Credle

8.

CONSENT
A. Consideration and Possible Action to Confirm Mayor and City Commissions
Appointment to the Historic Preservation Board to be Kirk Rodden to Serve a
First Three (3) Year Term, with Term Expiring in May 2029

The Mayor and City Commissioners consented to the appointment to the Historic
Preservation Board to be Krik Rodden to serve first three (3) year term, with term to
expire in May of 2029
B. Consideration and Possible Action on the Renewal of a GrayKey Mobile
Extraction Device License Agreement by and between the City of Ardmore and
Carahsoft Technology Corporation, for the Ardmore Police Department Crime
Scene Investigation Forensic Lab, through Oklahoma State Contract SW1041, in
the Total Amount of $36,996.30
The Mayor and City Commissioners consented to the renewal of the GrayKey Mobile
Extraction Device License Agreement between the City of Ardmore and Carahsoft
Technology Corporation, through Oklahoma State Contract SW1041, for the
Ardmore Police Department Crime Scene Investigation Forensic Lab, in the total
amount of $36,996.30.
C. Consideration and Possible Action on the Renewal of the E911 Service
Agreement by and between the City of Ardmore and the Board of
Commissioners of Carter County to Provide 911 Services to the Citizens of
Ardmore and Carter County, Effective July 1, 2026, through June 30, 2027, with
Carter County Paying the City of Ardmore a Monthly Fee of $6,800.00, in
Addition to an Equal Split of the 911 Wireless Fees
The Mayor and City Commissioners consented to the renewal of the E911 Service
Agreement by and between the City of Ardmore and the Board of Commissioners of
Carter County to provide 911 services to the citizens of Ardmore and Carter County,
effective July 1, 2026, through June 30, 2027. Under the agreement, Carter County
will pay the City of Ardmore a monthly fee of $6,800.00, in addition to an equal
share of the 911 wireless fees.
D. Consideration and Possible Action for Permission to Apply for the Fiscal Year
2026-2027 SAFE Oklahoma Grant through the Oklahoma Office of the Attorney
General, Requiring No Matching Funds from the City of Ardmore to Support
Law Enforcement Initiatives at Reducing Violent Crime within the City
Agenda Item Consent D was removed from the Consent Agenda and moved to the
Agreements section for separate consideration.
E. Consideration and Possible Action on Resolution Number 4360, a Resolution for
a Final Plat of One (1) Lot on 14.24 Acres in the Garmon Addition, Located in
the 2200 Block of Harvey Road, Ardmore, Oklahoma
The Mayor and City Commissioners consented to adopt Resolution Number 4360
approving the final plat of one (1) lot on 14.24 acres in the Garmon Addition, located
in the 2200 block of Harvey Road, Ardmore, Oklahoma.

F. Consideration and Possible Action on Resolution Number 4361, a Resolution for
a Final Plat of One (1) Lot on 4.21 Acres in the Ardmore Racetrac Addition,
Located at 3905 West Broadway Street, Ardmore, Oklahoma
The Mayor and City Commissioners consented to adopt Resolution Number 4361
approving the final plat of one (1) lot on 4.21 acres in the Ardmore Racetrac
Addition, located at 3905 West Broadway Street, Ardmore, Oklahoma.
G. Consideration and Possible Action on Resolution Number 4362, a Resolution for
a Minor Subdivision Plat of One (1) Lot on 0.42 Acres in the Fagan Addition,
Located at 45 Burton Street, Ardmore, Oklahoma
The Mayor and City Commissioners consented to adopt Resolution Number 4362
approving the minor subdivision plat of one (1) lot on 0.42 acres in the Fagan
Addition, located at 45 Burton Street, Ardmore, Oklahoma.
Motion was made by Vice-Mayor Ellis and seconded by Commissioner Sjulin to approve
the Consent Agenda Items, with Consent Agenda Item D, to be moved from the Consent
Agenda and placed under Regular Business as Agenda Item 9.A.6. Agreement 6.
Ayes: Credle, Sjulin, Ellis, Plesher
Nays: None
Absent: Credle
9.

REGULAR BUSINESS
A. AGREEMENT(S)
1. Consideration and Possible Action to Enter into a Software-as-a-Service
Agreement by and between the City of Ardmore and Tyler Technologies,
Incorporated, for the New World Computer-Aided Dispatch (CAD) and
Records Management System (RMS) Application for the Ardmore Police
Department, in the Amount of $202,000.00 in One-Time Setup Fees and
$246,784.00 for the Initial Software Subscription, Effective July 1, 2026,
through June 30, 2027, for a Total Amount of $448,784.00, and Approval or
Rejection of Any Amendments Proposed and Considered by the City
Commission at the Meeting
A presentation was made by Robert Newell, Chief Information Officer, to the
Commissioners. He stated that staff requests City Commission approval of the
Tyler Technologies Software-as-a-Service (SaaS) Migration Agreement, which
will transition the City’s Tyler New World public safety system from an onpremises deployment to a hosted, secure SaaS platform. The City’s existing Tyler
New World system operates on 24 local servers requiring ongoing hardware
maintenance, lifecycle replacement, cybersecurity protection, and environmental
controls. The SaaS model will provide hosted system administration, monitoring,

maintenance, updates, and secure data storage, eliminating the City’s
responsibility for server hardware, software patches, disaster recovery
infrastructure, and related cooling requirements. The migration will modernize the
City’s technology environment, improve system reliability, and align with
industry best practices for critical public safety systems. The transition will
provide a stable and scalable platform to support future operational needs and
technology initiatives while reducing long-term local hardware and maintenance
expenses and supporting more predictable budgeting. The Agreement provides
strong uptime and data protection assurances. Several components of the City’s
existing storage infrastructure are at or nearing manufacturer end-of-support,
which creates potential vulnerabilities, increased maintenance costs, and possible
performance concerns. The City Attorney has reviewed the Agreement and
determined it to be legally sufficient. Staff respectfully requested that the City
Commission approve entering into the Software-as-a-Service Agreement with
Tyler Technologies for the New World Computer-Aided Dispatch (CAD) and
Records Management System (RMS) applications utilized by the Ardmore Police
Department. The Agreement includes one-time setup fees of $202,000.00 and
annual service costs of $246,784.00, for a total amount of $448,784.00.
Motion was made by Vice-Mayor Ellis and seconded by Commissioner Sjulin to approve
to enter into a Software-as-a-Service Agreement by and between the City of Ardmore and
Tyler Technologies, Incorporated, for the New World Computer-Aided Dispatch (CAD)
and Records Management System (RMS) Application for the Ardmore Police
Department, in the amount of $202,000.00 in one-time setup fees and $246,784.00 for the
initial software subscription, effective July 1, 2026, through June 30, 2027, for a total
amount of $448,784.00.
Ayes: Simon, Sjulin, Ellis, Plesher
Nays: None
Absent: Credle
2. Consideration and Possible Action of Change Order Number 1 for the
Market Street Improvements Phase 2 Project by and between the City of
Ardmore and Schiralli Construction Corporation, for Added Scope of Work
in the Increased Amount of $43,437.89, with a New Contract Total of
$1,272,883.17, and Approval or Rejection of Any Amendments Proposed and
Considered by the City Commission at the Meeting
A presentation was made by Michael Edge, Interim City Engineer, to the
Commissioners. He stated that The Engineering Department requests approval of
Change Order No. 1 for the Market Street Improvements Phase 2 Project in the
amount of $43,437.89. This change order includes modifications to driveway
approaches and drainage features necessary to provide safe and functional
residential access while maintaining positive drainage away from adjacent
residential structures. The original design prioritized maintaining positive
roadway drainage to prevent stormwater runoff from being directed toward

residential structures located below the street elevation. After construction of
these driveway approaches, concerns were raised regarding vehicle access and
drivability, which prompted further engineering evaluation. The Engineering
Department developed a revised driveway transition detail that maintains ADAcompliant pedestrian access, preserves positive drainage, and provides a smoother
vehicular transition between the roadway and private driveways. The total fiscal
impact of Change Order Number 1 is $43,437.89, increasing the original contract
amount of $1,229,445.28 to $1,272,883.17, an increase of approximately 3.5
percent. Funding for this change order will be provided through the Street
Improvement Fund (Fund 21). Staff recommends approval of Change Order
Number 1 in the amount of $43,437.89.
Motion was made by Commissioner Sjulin and seconded by Vice-Mayor Ellis to approve
Change Order Number 1 for the Market Street Improvements Phase 2 Project by and
between the City of Ardmore and Schiralli Construction Corporation, for added scope of
work in the increased amount of $43,437.89, with a new contract total of $1,272,883.17.
Ayes: Simon, Sjulin, Ellis, Plesher
Nays: None
Absent: Credle
3. Consideration and Possible Action of Change Order Number 5 for the
Ardmore City Lake Dam Repairs by and between the City of Ardmore and
McMillen, Incorporated, for Added Scope of Work in the Increased Amount
of $193,633.10, with a New Contract Total of $8,683,599.94, and Approval or
Rejection of Any Amendments Proposed and Considered by the City
Commission at the Meeting
A presentation was made by Melissa Lang, Director of Public Utilities to the
Commissioners. She stated that staff requests approval of Change Order Number
5 with McMillen, Incorporated, contractor for the City Lake Dam Project, in the
amount of $193,633.10. This Change Order amount is due to unforeseen
overruns in concrete, earth fill, and rock. Staff recommends approval of Change
Order Number 5 in the amount of $193,633.10.
Motion was made by Commissioner Sjulin and seconded by Vice-Mayor Ellis to approve
Change Order Number 5 for the Ardmore City Lake Dam Repairs by and between the
City of Ardmore and McMillen, Incorporated, for added scope of work in the increased
amount of $193,633.10, with a new contract total of $8,683,599.94.
Ayes: Simon, Sjulin, Ellis, Plesher
Nays: None
Absent: Credle

4. Consideration and Possible Action of Emergency Change Order Number 6
for the Ardmore City Lake Dam Repairs by and between the City of
Ardmore and McMillen, Incorporated, for Added Scope of Work in the
Increased Amount of $786,719.12, with a New Contract Total of
$9,470,319.04, and Extending the Contract Time by Thirty-Six (36) Days,
and Approval or Rejection of Any Amendments Proposed and Considered
by the City Commission at the Meeting
A presentation was made by Melissa Lang, Director of Public Utilities, to the
Commissioners. She stated that staff requests approval of Emergency Change
Order Number 6 with McMillen, Incorporated, contractor for the City Lake Dam
Project, in the amount of $786,719.14. This change order amount is due to the
unforeseen condition within the weir of the dam and safety concerns of related
work and potential cofferdam removal. Stantec recommends the city authorize
the additional funding necessary to allow McMillen to complete the redesigned
work without demobilization or premature removal of the cofferdam. Completing
the redesign work now is the most prudent course to maintain site stability, reduce
the risk of uncontrolled seepage, and support the long-term safety and
performance of the City Lake Dam improvements. The completion of this work
should decrease the risk of any potential emergent situations with City Lake dam
and spillway. This change order will add an additional thirty-six (36) days to the
contract. Staff recommends approval of Emergency Change Order Number 6. The
Director of Public Utilities also stated that the change order amount was revised
from $786,719.12 to $786,719.14, resulting in the total contract amount being
revised from $9,470,319.04 to $9,470,319.06.
Motion was made by Vice-Mayor Ellis to approve Emergency Change Order Number 6
for the Ardmore City Lake Dam Repairs by and between the City of Ardmore and
McMillen, Incorporated, for the additional scope of work, extending the contract by
thirty-six (36) days. During discussion, the change order amount was corrected from
$786,719.12 to $786,719.14, and the total contract amount was corrected from
$9,470,319.04 to $9,470,319.06. Commissioner Sjulin seconded the motion as corrected.
Ayes: Simon, Sjulin, Ellis, Plesher
Nays: None
Absent: Credle
5. Consideration and Possible Action on a Memorandum of Agreement by and
between the City of Ardmore and the Independent School District Number
19 (Ardmore City Schools) for the Provision of a School Resource Officer
(SRO) for the 2026-2027 School Year, Effective July 1, 2026, through June
30, 2027, Including an Option for One (1) Annual Renewal, and Approval or
Rejection of Any Amendments Proposed and Considered by the City
Commission at the Meeting

A presentation was made by David Houser, Chief of Police, to the
Commissioners. He stated that The Ardmore Police Department is seeking
approval to execute the School Resource Officer (SRO) Agreement with the
Independent School District No. 19 (Ardmore City Schools) for the 2026/2027
school year. The Agreement remains unchanged from the previous school year.
Staff respectfully recommends approval of the School Resource Officer (SRO)
Agreement between the City of Ardmore and the Independent School District No.
19 (Ardmore City Schools) for the 2026/2027 school year.
Motion was made by Commissioner Sjulin and seconded by Vice-Mayor Ellis to approve
a Memorandum of Agreement by and between the City of Ardmore and the Independent
School District Number 19 (Ardmore City Schools) for the provision of a School
Resource Officer (SRO) for the 2026-2027 school year, effective July 1, 2026, through
June 30, 2027, including an option for one (1) annual renewal.
Ayes: Simon, Sjulin, Ellis, Plesher
Nays: None
Absent: Credle
6. Consideration and Possible Action for Permission to Apply for the Fiscal
Year 2026-2027 SAFE Oklahoma Grant through the Oklahoma Office of the
Attorney General, Requiring No Matching Funds from the City of Ardmore
to Support Law Enforcement Initiatives at Reducing Violent Crime within
the City
A presentation was made by David Houser, Chief of Police, to the
Commissioners. He stated that the Ardmore Police Department requests
permission to apply for the 2026/2027 SAFE Oklahoma Grant from the
Oklahoma Office of the Attorney General for a third consecutive year. The grant
is a fully funded grant not requiring any matching funds from the City and is
intended to enhance law enforcement budgets. The grant is designed for projects
focused on decreasing criminal acts of violence within the jurisdiction. In Fiscal
Year 2024/2025, SAFE Oklahoma Grant funding was used to acquire an audio
detection system and additional license plate readers. These public safety
technologies have proven effective in generating investigative leads, assisting
with arrests, and enhancing overall community safety. In Fiscal Year 2025/2026,
grant funding was used to cover the ongoing operational costs of these systems.
Staff respectfully recommends applying for the Fiscal Year 2026/2027 SAFE
Oklahoma Grant to continue funding the ongoing operational costs of the audio
detection system and supplemental license plate readers, while also supporting
additional initiatives designed to reduce violent crime and enhance public safety
throughout the City.

Motion was made by Vice-Mayor Ellis and seconded by Commissioner Sjulin to approve
to apply for the Fiscal Year 2026-2027 SAFE Oklahoma Grant through the Oklahoma
Office of the Attorney General, requiring no matching funds from the City of Ardmore to
support law enforcement initiatives at reducing violent crime within the City.
Ayes: Simon, Sjulin, Ellis, Plesher
Nays: None
Absent: Credle
B. PURCHASE(S)
1. Consideration and Possible Action on the Purchase of the Axon Interview
Room System for the New Ardmore Police Department Interview Rooms
through Sourcewell Contract Number 101223-AXN, in the Total Amount of
$104,289.60, and Approval or Rejection of Any Amendments Proposed and
Considered by the City Commission at the Meeting
A presentation was made by David Houser, Chief of Police, to the
Commissioners. He stated that as part of the construction of the new Ardmore
Police Department, the city is equipping four interview rooms with a modern
digital interview recording system. The Axon Interview Room System provides
secure digital recordings of suspects, victims, and witness interviews. The system
automatically uploads recordings to Axon Evidence, preserving chain of custody
and eliminates manual media handling. The solution enhances investigative
documentation, improves transparency, reduces evidence management workload,
and integrates with the department's existing Axon digital evidence platform. The
implementation includes project management, installation, testing, user training,
software maintenance, cloud storage, and a five-year warranty. Included are four
fully equipped two-camera interview rooms, server hardware, touch-panel
controls, software licensing, cloud evidence storage integration, installation
services, and warranty. This purchase is a budgeted item within GAPS Fund 95 in
the amount of $109,779.00. The proposed agreement is a five-year (5)
subscription and implementation contract with a total cost of $104,289.60,
payable in five annual installments of $20,857.92 beginning in September 2026.
Staff respectfully recommends authorizing the purchase of the Axon Interview
Room System utilizing Sourcewell Contract Number 101223-AXN from Axon
Enterprise, Incorporated, of Scottsdale, Arizona, in the amount of $104,289.60.
Motion was made by Commissioner Sjulin and seconded by Vice-Mayor Ellis to approve
the purchase of the Axon Interview Room System for the new Ardmore Police
Department interview rooms through Sourcewell Contract Number 101223-AXN, in the
total amount of $104,289.60.
Ayes: Simon, Sjulin, Ellis, Plesher
Nays: None
Absent: Credle

2. Consideration and Possible Action on the Purchase of Three (3) 2027
Chevrolet 2WD Police Tahoes for the Ardmore Police Department Drug
Enforcement Unit through Oklahoma State Contract SW0035 in the Total
Amount of $173,061.00, and Approval or Rejection of Any Amendments
Proposed and Considered by the City Commission at the Meeting
A presentation was made by David Houser, Chief of Police, to the
Commissioners. He stated that the Ardmore Police Department requests approval
to purchase three (3) 2027 Chevrolet 2 Wheel Drive Police Tahoe’s at a unit price
of $57,687.00 for the Drug Enforcement Unit. This purchase is a budgeted item
from the Drug Enforcement Fund. Staff respectfully recommends the purchase of
the units utilizing Oklahoma State Contract SW0035 from Carter Chevrolet of
Okarche, Oklahoma, in the amount of $173,061.00.
Motion was made by Commissioner Sjulin and seconded by Vice-Mayor Ellis to approve
the purchase of three (3) 2027 Chevrolet 2 Wheel Drive Police Tahoe’s for the Ardmore
Police Department Drug Enforcement Unit through Oklahoma State Contract SW0035 in
the total amount of $173,061.00.
Ayes: Simon, Sjulin, Ellis, Plesher
Nays: None
Absent: Credle
3. Consideration and Possible Action on the Purchase of a 2026 4X4 Chevrolet
Tahoe Special Service Vehicle for the Ardmore Fire Department through
Oklahoma State Contract SW0035 in the Total Amount of $57,672.20, and
Approval or Rejection of Any Amendments Proposed and Considered by the
City Commission at the Meeting
A presentation was made by Dayton Burnside, Ardmore Fire Chief, to the
Commissioners. He stated that the Ardmore Fire Department requests approval to
purchase one (1) 2026 4X4 Chevrolet Tahoe Special Service Vehicle from John
Vance Chevrolet, Guthrie, Oklahoma, Government Sales Division utilizing the
Oklahoma Statewide Contract SW0035 for a total sum of $57,672.20. This
vehicle will replace the 2014 Ford Expedition command unit currently in use. It
has exceeded its service life as a front-line emergency response vehicle and can
no longer meet the demands required of it. It is imperative that the fire department
have reliable, properly functioning, safe vehicles to always respond in. Our
command vehicles have an expectant life span of ten (10) years. This vehicle is
expected to be available in August of 2026. This purchase is budgeted and will
come from the GAPS tax. Staff recommends the purchase of one (1) 2026 4X4
Chevrolet Tahoe Special Service Vehicle from John Vance Chevrolet utilizing the
Oklahoma Statewide Contract SW0035 for a total sum of $57,672.20.

Motion was made by Commissioner Sjulin and seconded by Vice-Mayor Ellis to approve
the purchase of a 2026 4X4 Chevrolet Tahoe Special Service Vehicle for the Ardmore
Fire Department through Oklahoma State Contract SW0035 in the total amount of
$57,672.20.
Ayes: Simon, Sjulin, Ellis, Plesher
Nays: None
Absent: Credle
4. Consideration and Possible Action on the Purchase of a 2027 Ford F550 4X4
Super Duty Super Cab and Chassis for the Ardmore Fire Department
through Oklahoma State Contract SW0035 in the Total Amount of
$62,014.00, and Approval or Rejection of Any Amendments Proposed and
Considered by the City Commission at the Meeting
A presentation was made by Dayton Burnside, Ardmore Fire Chief, to the
Commissioners. He stated that the Ardmore Fire Department requests approval to
purchase one (1) 2027 Ford F550 4X4 Super Duty Super Cab and Chassis Race
Red in color from Confidence Ford, Norman, Oklahoma, Government Sales
Division utilizing the Oklahoma Statewide Contract SW0035 for a total sum of
$62,014.00. This cab and chassis will replace the 2004 Ford F550 wildland brush
attack unit currently in use. It has exceeded its service life as a front-line
emergency response vehicle and can no longer meet the demands required of it.
This request is for the cab and chassis only as the wildland firefighting bed &
upfit package will be bid separately and brought to the commission once bids
have been received. It is imperative that the fire department have reliable,
properly functioning, safe vehicles to always respond in. The new wildland brush
attack unit has an expectant life span of fifteen (15) years. This vehicle is
expected to be available in October of 2026. This purchase is budgeted and will
come from the GAPS tax. Staff recommends the purchase of one (1) 2027 Ford
F550 4X4 Super Duty Super Cab and Chassis Race Red in color from Confidence
Ford, Norman, Oklahoma, Government Sales Division utilizing the Oklahoma
Statewide Contract SW035 for a total sum of $62,014.00.
Motion was made by Commissioner Sjulin and seconded by Vice-Mayor Ellis to approve
the purchase of a 2027 Ford F550 4X4 Super Duty Super Cab and Chassis for the
Ardmore Fire Department through Oklahoma State Contract SW0035 in the total amount
of $62,014.00.
Ayes: Simon, Sjulin, Ellis, Plesher
Nays: None
Absent: Credle
12.

NEW BUSINESS
None

13.

ADJOURN
Motion was made by Vice-Mayor Ellis and seconded by Commissioner Sjulin to adjourn
to the Ardmore Public Works Authority Meeting.
Ayes: Simon, Sjulin, Ellis, Plesher
Nays: None
Absent: Credle