On the agenda: Blue Springs meeting — Flock safety (Jun 1)

CITY COUNCIL MEETING
Monday, June 1, 2026, 6:00 PM

Council Chambers
Howard L. Brown Public Safety Building
1100 SW Smith Street
Blue Springs, Missouri 64015
This meeting can be viewed live on the City’s website at
https://www.bluespringsgov.com/CityMeetingsLive
Anyone wishing to address the Mayor and Council, either in a Public Hearing or in the
Visitors Section of the Agenda, must fill out a Speaker’s Appearance Form. Forms are
available online or located at the entrance of the Council Chambers. After completion,
the form is to be given to the City Clerk prior to the start of the Council meeting.
Agenda
Pledge of Allegiance
1. Call meeting to order
2. Confirmation of a Quorum
3. Consent Agenda
All matters under Item 3, Consent Agenda, are considered to be routine by the
City Council and will be enacted by one motion of the Council with no separate
discussion. If separate discussion is desired, that item may be removed from the

Consent Agenda and placed on the Regular Agenda by request of a member of
the City Council.
a. Minutes of the May 18, 2026 City Council meeting
b. Resolution No. 040-2026 approving a Disposition of Records
c. Resolution No. 041-2026 approving a contract with Cochran
Engineering for development of the 2027 Preventative Pavement
Management Program
d. Resolution No. 042-2026 approving an Amendment with Lippert
Mechanical for City HVAC services
e. Resolution No. 043-2026 establishing the population
f. Resolution No. 044-2026 approving Task Order #27 with Cochran for
Special Inspections and Testing required on the Public Works
renovation project
4. Public Hearing Withdrawn by Applicant - Universal Beauty Studio Academy
Conditional Use Permit (CUP-04-26-9863)
5. Public Hearing Continuance – Iconic Blue Springs Rezoning (RZ-02-26-9822)
and Planned Development Concept Plan (PDC-02-26-9823) – To be continued to
July 6, 2026
6. Public Hearing Continuance – Winwater Conditional Use Permit (CUP-03-269851) and General Development Plan (GDP-03-26-9850) – To be continued to
July 6, 2026

7. Public Comment – This section is reserved for public comment on Ordinances
being considered at this meeting that do not require a public hearing
8. Second reading only of Bill No. 5403 approving a Ford Parts Storage
Annexation (ANNX-03-26-9856)
9. Introduction and readings of Bill No. 5404 ratifying acceptance of a grant from
the Department of Justice related to domestic violence
10. Resolution No. 045-2026 ratifying a Memorandum of Understanding with Hope
House for a grant from the Department of Justice related to domestic violence
11. Visitors - This section is reserved for public comments on topics not on the
Agenda. While no immediate action will be taken, comments will be noted.
12. Councilmember Comments
13. Mayoral Comments
14. Executive Session – Discussion related to Litigation, Real Estate and Contracts
pursuant to Section 610.021 (1), (2) and (12)
Upcoming Meetings
Park Commission Meeting – June 2, 6:00 PM
Planning Commission Meeting – June 8, 6:30 PM
Public Arts Commission Meeting – June 10, 4:00 PM
Land Bank – June 15, 3:00 PM
City Council Meeting – June 15, 6:00 PM
Economic Development Council – June 17, 8:15 AM
Juneteenth - City Services Closed – June 19

Planning Commission Meeting – June 22, 6:30 PM
Public Safety Citizen’s Advisory Board Meeting – June 23, 6:00 PM
Independence Day - City Services Closed – July 3
World Cup Task Force Meeting – July 6, 10:00 AM
City Council Meeting – July 6, 6:00 PM

This agenda was posted at City Hall and on the City’s website on Friday, May 29, 2026.
Erin Ford, City Clerk

EXPLANATIONS
DATE: May 29, 2026
TO: Mayor, City Council, Department Directors, and Press
FROM: City Administrator Christine Cates
SUBJECT: Agenda Explanations
Item 3b – Disposition of Records
Adopt a Resolution to approve the disposition of Information Technology department
records which have met the required retention period as prescribed by the Blue Springs
Records Retention, Management, and Destruction Policy dated November 28, 2016 and
in accordance with the Missouri Secretary of State’s records retention guidelines. Refer
to Council Information Form from City Clerk Erin Ford for additional information.
Item 3c – Contract for Development of the 2027 Preventative Pavement
Maintenance Program
Adopt a Resolution approving Task Order #25 to contract 2024-166 in the amount of
$405,179.00 with SC Engineering, LLC dba Cochran for the development of the 2027
Preventive Pavement Maintenance Program (CIP ST-06). Refer to Council Information
Form from Assistant City Administrator Dennis Dovel for additional information.

1

Item 3d – Amendment for City HVAC Services
Adopt a Resolution approving an Amendment in the amount of $53,892.00 with Lippert
Mechanical for contract 2025-114 for City HVAC services. This amendment exceeds the
administrative authority to approve contracts in Section 115.160 of the Blue Springs
Code of Ordinances. Refer to Council Information Form from Parks and Recreation
Director Justin Stuart for additional information.
Item 3e – Establish Population
Adopt a Resolution determining the City’s estimated population as 61,632 as of July 1,
2025. Refer to Council Information Form from Director of City Development Nic
Hutchison for additional information.
Item 3f – Cochran Task Order for Special Inspections and Testing on the Public
Works Renovation Project
Adopt a Resolution approving Task Order #27 to Contract No. 2024-166 with SC
Engineering LLC, dba Cochran in the amount of $112,075 for Special Inspections and
Testing required on the Public Works Renovation and Expansion Project, CIP Project #
BF-19 and PS-15. Refer to Council Information Form from Assistant City Administrator
Dennis Dovel for additional information.
Item 4 - Universal Beauty Studio Academy Conditional Use Permit Withdrawn
The public hearing for the consideration of Conditional Use Permit (CUP-04-26-9863) for
Universal Beauty Studio Academy located at 520 NW 7 Hwy has been withdrawn by the
Applicant, Tyrone Jackson.
Item 5 – Iconic Blue Springs Rezoning and Planned Development Concept Plan
Continuance
A continuation is being requested for the public hearing for consideration to rezone
property from “AG” Agriculture to “PD-Mixed Use” Planned Development Mixed-Use

(RZ-02-26-9822) mixed-use development with a Planned Development Concept Plan for
Iconic Blue Springs (PDC-02-26-9823) to be continued to the July 6, 2026 City Council
meeting. A motion to continue is in order.
Item 6 – Winwater Conditional Use Permit and General Development Plan
Continuance
A continuation is being requested for the public hearing for consideration of
Conditional Use Permit (CUP-03-26-9851) and the General Development Plan
(GDP-03-26-9850) for Winwater be continued to the July 6, 2026 City Council meeting. A
motion to continue is in order.
Item 8 – 2nd Reading Ford Parts Storage Annexation
Second reading of Bill No. 5403 approving the annexation of property for Ford Parts
Storage (approximately 4.91 acres) by Applicant, Blaine Balderston, owned by BFRE, LLC,
located at 3110 SW EB Highway 40 Highway into the City limits. (ANNX-03-26-9856).
The public hearing and first reading of this Bill was held on May 18, 2026. Refer to
Council Information Form from Director of City Development Nic Hutchison for
additional information.
Items 9 & 10 – Hope House Grant
Passage of a Bill ratifying the acceptance of a grant from the Department of Justice
(DOJ), Office on Violence Against Women, for the purpose of improving criminal justice
responses to sexual assault, domestic violence, dating violence and stalking. This is a
three-year agreement for an annual amount of approximately $166,667. Adopt a
resolution ratifying a Memorandum of Understanding with Hope House for providing
services to adult and child survivors as required by the DOJ grant. Refer to Council
Information Form from Senior Director of Finance Karen Van Winkle for additional
information.

MINUTES OF MAY 18, 2026 CITY COUNCIL MEETING
MEETING INFORMATION
A meeting of the City Council of the City of Blue Springs, Missouri, was held on Monday,
May 18, 2026 at 6:00 p.m. in the Council Chambers of the Howard L. Brown Public Safety
Building, 1100 SW Smith Street, Blue Springs, Missouri with Mayor Chris Lievsay
presiding.
COUNCIL ATTENDANCE
Jerry Kaylor
Katie Tholen
Nick Brummel
Galen Ericson
Brian Markworth
Jeremy Rowan
STAFF ATTENDANCE
Also present were City Administrator Christine Cates, City Attorney Jennifer Baird, and
City Clerk Erin Ford.
PLEDGE
Mayor Lievsay led in the pledge of allegiance.
CALL MEETING TO ORDER AND CONFIRMATION OF QUORUM
Mayor Lievsay called the meeting to order at 6:00 p.m. The City Clerk confirmed a
quorum of the Council was present.

May 18, 2026
CONSENT AGENDA
Councilmember Kaylor moved to approve the Consent Agenda and the motion was
seconded by Councilmember Tholen.
•

Minutes of the May 4, 2026 City Council Meeting

•

Resolution No. 037-2026 approving a fourth amendment to Contract 2016-012 for
the site lease agreement with New Cingular Wireless PCS, LLC for leasing space for
communications equipment on the Adams Dairy Parkway tower.

•

Resolution No. 038-2026 approving a contract in the amount of $670,000.00 with
DRT Biosolids, Inc. for sludge removal. This project is approved as CIP SNI-01 for
Fiscal Year 2025/26.

•

Resolution No. 039-2026 approve Amendment No. 1 to Contract 2025-014 with
Newkirk Novak Construction Partners, Inc. in the amount of $15,048,940 for the
construction and renovation of the Public Works Operations Building.

The Consent Agenda was approved with the following:
VOTE
Kaylor – Aye
Tholen – Aye
Brummel – Aye
Ericson – Aye
Markworth – Aye
Rowan – Aye
Mayor Lievsay – Aye
PRESENTATION – PROCLAMATION
Mayor Lievsay and Council recognized Missouri Public Works week.

Page 2

May 18, 2026
PUBLIC HEARING – ICONIC BLUE SPRINGS REZONING AND PLANNED
DEVELOPMENT CONCEPT PLAN MOTION TO CONTINUE
Mayor Lievsay opened the Public Hearing at 6:06 and advised the Council that a
continuation is being requested for the public hearing for the consideration to rezone
property from Agriculture to Planned Development Mixed-Use (RZ-02-26-9822) mixeduse development with a Planned Development Concept Plan for Iconic Blue Springs
(PDC-02-26-9823) be continued to the June 1, 2026 City Council meeting.
Councilmember Kaylor moved to continue the public hearing on May 18, 2026 to the
June 1, 2026 Council meeting. Motion seconded by Councilmember Brummel and
carried unanimously.
PUBLIC HEARING – WINWATER GENERAL DEVELOPMENT PLAN AND
CONDITIONAL USE PERMIT MOTION TO CONTINUE
Mayor Lievsay opened the Public Hearing at 6:07 and advised the Council that a
continuation is being requested for the public hearing for the consideration of the
Conditional Use Permit (CUP-03-26-9851) and General Development Plan (GDP-03-269850) for Winwater be continued to the June 1, 2026 City Council meeting.
Councilmember Kaylor moved to continue the public hearing on May 18, 2026 to the
June 1, 2026 Council meeting. Motion seconded by Councilmember Rowan and carried
unanimously.

Page 3

May 18, 2026
PUBLIC HEARING – FORD PARTS STORAGE ANNEXATION
Mayor Lievsy opened the Public Hearing at 6:07 p.m. to consider an annexation of
approximately 4.91 acres of property located at 3110 SW EB Highway 40 into the City
limits (ANNX-03-26-9856). The City Clerk entered onw exhibits into the record.
STAFF REPORT
Planner Shantele Frie reviewed the details of the proposed annexation and addressed
questions from the Council.
APPLICANT
The applicant’s representative, Powell Minnis, was available to address questions from
Council.
The Mayor hearing no further comments for or against, closed the public hearing at 6:11
p.m.
INTRODUCTION AND 1ST READING ONLY – BILL NUMBER 5403 – FORD PARTS
STORAGE ANNEXATION
Councilmember Kaylor introduced Bill No. 5403 approving an annexation of
approximately 4.91 acres of property located at 3110 SW EB Highway 40 into the City
limits (ANNX-03-26-9856). City Clerk Erin Ford made the first reading of Bill No. 5403 by
title; copies of the proposed Bill having previously been made available to the public.
Councilmember Ericson moved to approve Bill No. 5403 upon its first reading and
proceed with the second reading at the June 1, 2026 City Council Meeting. Motion
seconded by Councilmember Tholen and carried unanimously.
COUNCILMEMBER COMMENTS
Councilmember Tholen congratulated 2026 graduates.

Page 4

May 18, 2026
Councilmembers Ericson and Kaylor visited The Parkway Senior Living.
MAYORAL COMMENTS
•

City services will be closed for Memorial Day on May 25.

•

The first concert in the park will be held in Rotary Park on May 24.

•

The splash pad at Burrus Old Mill Park and Aquatic Center will both open Memorial
weekend.

CLOSED SESSION
At 6:16 p.m., Councilmember Kaylor moved for the Council go into closed session
pursuant to Section 610.021(2) Revised Statutes of Missouri, for the purpose of
privileged communications between a governmental body or its representative and
legal counsel relating to litigation, and that any minutes, documents and other records
discussed or taken during the closed session remain closed, and that the special
meeting of this body stand adjourned at the completion of such session. Motion
seconded by Councilmember Brummel and carried with the following:
VOTE
Tholen – Aye
Brummel – Aye
Ericson – Aye
Markworth – Aye
Rowan – Aye
Kaylor – Aye
Mayor Lievsay – Aye

Page 5

May 18, 2026
SIGNATURES:
CITY OF BLUE SPRINGS
____________________________________
Chris Lievsay, Mayor
ATTEST
____________________________________
Erin Ford, City Clerk

Page 6

Council Meeting Date: June 1, 2026
Agenda Item #: 3b

CITY COUNCIL INFORMATION FORM
DATE SUBMITTED: May 13, 2026

ITEM TYPE: Resolution

SUBMITTED BY: Erin Ford

CONTRACT NUMBER: N/A

DEPARTMENT: Administration
STRATEGIC PLAN PRIORITY: Organizational Health
ITEM DESCRIPTION
Adopt a Resolution to approve the disposition of Information Technology department
records which have met the required retention period as prescribed by the Blue Springs
Records Retention, Management, and Destruction Policy dated November 28, 2016 and
in accordance with the Missouri Secretary of State’s records retention guidelines.
BACKGROUND
Exhibit A to the Resolution lists the records from the Information Technology
Department to be disposed of by destruction or donation. Once the Certification of
Destruction section of the disposition list has been signed, the disposition list will be
filed and stored for permanent record to keep a history of all records the City destroys.
FINANCIAL IMPACT
Contractor:

2026CIF

N/A

Page 1 of 2

PROJECT TIMELINE
Estimated Start Date

Immediately

Estimated End Date

N/A

STAFF RECOMMENDATION
Staff recommends approval.
OTHER BOARDS & COMMISSIONS ASSIGNED
Name of Board or Commission: N/A
LIST OF REFERENCE DOCUMENTS ATTACHED
1. Resolution with disposition list attached as Exhibit A.
REVIEWED BY
Requesting Director: Erin Ford

Legal: N/A

Administration: George Schmitz

City Administrator: Christine Cates

Budget: N/A

2026CIF

Page 2 of 2

RESOLUTION 40-2026
A RESOLUTION APPROVING THE DISPOSITION OF RECORDS THAT HAVE MET THE
REQUIRED RETENTION PERIODS AND NO LONGER PROVIDE ANY VALUE TO THE
CITY OF BLUE SPRINGS
WHEREAS, it has been determined by the Records Manager that Information
Technology department records have met the required retention periods as set by the
Blue Springs Records Retention Schedule within the Records Retention, Management,
and Destruction Policy; and
WHEREAS, the disposition of records that have met the required retention
periods provides for efficient and cost-effective management of City records, reduces
physical and electronic storage costs, and reduces the liability of the City of Blue Springs
for housing inactive records beyond the required retention period that may be subject
to discovery during pending litigation; and
WHEREAS, a copy of the Disposition List that lists the records, the retention
periods, and the allowed disposition dates is attached to this Resolution as Exhibit “A”.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BLUE
SPRINGS, MISSOURI, as follows:
Section 1.

The City Administrator is hereby authorized to direct the Records Manager

or their designee to properly dispose of the records listed in the disposition list attached
hereto as Exhibit “A” and incorporated herein.
Section 2.

City staff is directed to perform all tasks necessary to implement said
disposition.

Section 3.

Scrivener’s Errors. Typographical errors and other matters of a similar

nature that do not affect the intent of this Ordinance, as determined by
the City Clerk, may be corrected with the endorsement of the City
Administrator without the need to come before the City Council.

2

PASSED by the City Council of the City of Blue Springs, Missouri, and approved by
the Mayor of Blue Springs, this 1st day of June 2026.
CITY OF BLUE SPRINGS

Chris Lievsay, Mayor
ATTEST:

Erin Ford, City Clerk

3

Exhibit A

Disposition of Records
Disposition List
The Records Manager respectfully requests authority to destroy the inactive records listed below:
BOX No. /
Item
N/A

Date of Record(s)

Contents

N/A

04/30/2026 05/31/2026
2024

All data, media and content captured through
third-party cameras, excluding records that have
been retained for official investigative or other
legal purpose
All employee emails in Sent Items, Deleted
Items, Junk, and Clutter Folders
Electronic files and emails – full list attached

N/A – IT

Destruction
Date
Ongoing per
policy
06/01/2026
06/01/2026

Page 1 of 1

Name
Brian McAdams
Chris Sandie
Dan Hood
David Mitchell
Debbie Olinger
Don Logrosso
Jackie Sommer
Joseph Bullard
Karen Foster
Katie Horner
Mike Ekey
Patrick Morgan
Sarah Carnes

Year

2023
2023
2022
2022
2023
2020
2023
2022
2023
2023
2023
2022
2023

Council Meeting Date: June 1, 2026
Agenda Item #: 3c

CITY COUNCIL INFORMATION FORM
DATE SUBMITTED: May 1, 2026

ITEM TYPE: Resolution

SUBMITTED BY: Dennis Dovel

CONTRACT NUMBER: 2024-166, Task

DEPARTMENT: Public Works

Order #25

STRATEGIC PLAN PRIORITY: Infrastructure
ITEM DESCRIPTION
Adopt a Resolution approving Task Order #25 to contract 2024-166 in the amount of
$405,179.00 with SC Engineering, LLC dba Cochran for the development of the 2027
Preventive Pavement Maintenance Program (CIP ST-06).
BACKGROUND
The City of Blue Springs Strategic Plan 2025-2030 identifies “Infrastructure” as a priority
focus area, with the stated goal to build and maintain infrastructure to provide safe and
reliable services. Improvements to the community road and street network are a priority
for the City, with an emphasis placed on improving the road network. The City has
overlayed 162 lane miles of the approximate 585 lane miles of road in the last two years.
This represents approximately 27.7% of all lane miles maintained and satisfies the
Strategic Plan performance measure of Completing the Preventive Pavement
Maintenance Program for CIP 2025.
2026CIF

Page 1 of 4

On October 21, 2024, City Council approved an On-Call Consulting Services Contract
with SC Engineering, LLC dba Cochran (Cochran) for engineering consulting services.
Cochran has provided a scope of service for the development of the 2027 Preventive
Pavement Maintenance Program. This task order includes street analysis, coring services,
design, construction specifications, bidding and construction phase services.
Staff recommends approval of the Task Order contract with SC Engineering, LLC dba
Cochran in the amount of $405,179 for the 2027 Preventive Pavement Maintenance
Program. This continues the City’s work in advancing the 20-year Preventive Pavement
Maintenance Program, which established a proactive approach to pavement repair,
pothole prevention, and road maintenance.
FINANCIAL IMPACT
INFORMATION

DETAIL

Contractor:

SC Engineering, LLC dba Cochran

Amount of Request/ Contract:

$405,179.00

Amount Budgeted:

$8,028,308

Budget Year:

FY 2025-26

Funding Source/Account #:

310-72000-543100 ST-06

Account Balance:

$6,016,708.30 Date: 5/12/2026

PROJECT TIMELINE
INFORMATION

DETAIL

Estimated Start Date

June 15, 2026

Estimated End Date

December 31, 2027

Years and Months Contract in effect

1 year, 6 months

Number of times renewable

0

2026CIF

Page 2 of 4

STAFF RECOMMENDATION
Staff recommends approval.
OTHER BOARDS & COMMISSIONS ASSIGNED
Name of Board or Commission: N/A
LIST OF REFERENCE DOCUMENTS ATTACHED
1. Resolution with contract attached as Exhibit A.
REVIEWED BY
Requesting Director: Dennis Dovel

Legal: Jennifer Baird

Administration: George Schmitz

City Administrator: Christine Cates

Budget: Lori Turner
SUPPORTING DOCUMENTS
Document

Required

Certificate of Insurance:

Yes

E-Verify:

Yes

Bond:

No

IRS Form W-9

Yes

Bid/RFP/RFQ and Tabulation

N/A

If not required, explain

Finance Review: On File

Bid Waiver: (less than three bids) N/A
Contractor address and email:

Yes

ATTN: Toby WIlliams
618 SW 3rd Street
Lee’s Summit, MO 64063
[email protected]

2026CIF

Page 3 of 4

Project Exemption Certificate

No

needed:

2026CIF

Page 4 of 4

RESOLUTION 41-2026
A RESOLUTION APPROVING TASK ORDER #25 TO CONTRACT 2024-166 WITH SC
ENGINEERING, LLC DBA COCHRAN FOR THE CITY OF BLUE SPRINGS 2027
PREVENTIVE PAVEMENT MAINTENANCE PROGRAM, CIP ST-06
WHEREAS, OSHA requirements under Section 292.675, RSMo 2009, require:
a. Any contractor for any public body for purposes of construction of public
works and any subcontractor (any person entering into a subcontract with a contractor
for construction of public works which employs "on-site employees" for purposes of
completion of the contract) to such contractor shall provide a ten-hour Occupational
Safety and Health Administration (OSHA) construction safety program for their on-site
employees which includes a course in construction safety and health approved by OSHA
or a similar program approved by the department which is at least as stringent as an
approved OSHA program, unless such employees have previously completed the
required program. All employees who have not previously completed the program are
required to complete the program within sixty days of beginning work on such
construction project.
b. Any employee found on a work site subject to this section without
documentation of the successful completion of the required course shall be afforded
twenty days to produce such documentation before being subject to removal from the
project.
c. The contractor to whom the contract is awarded and any subcontractor
under such contractor shall require all on-site employees to complete the above
referenced ten-hour training program or such employees must hold documentation of
prior completion of the program. Said contractor and subcontractor(s) shall comply with

Section 292.675, RSMo 2009, in all respects as required in relation to work done
pursuant to this contract.
d. The contractor shall forfeit as a penalty to the public body on whose
behalf the contract is made or awarded, two thousand five hundred dollars plus one
hundred dollars for each employee employed by the contractor or subcontractor, for
each calendar day, or portion thereof, such employee is employed without the required
training. The penalty shall not begin to accrue until the time period referenced in
subparagraphs a and b above have elapsed.
e. The public body awarding the contract shall withhold and retain therefrom
all sums and amounts due and owing as a result of any violations of this section when
making payments to the contractor under the contract. The contractor may withhold
from any subcontractor sufficient sums to cover any penalties the public body has
withheld from the contractor resulting from the subcontractor's failure to comply with
the terms of this section. If the payment has been made to the subcontractor without
withholding, the contractor may recover the amount of the penalty resulting from the
fault of the subcontractor in an action maintained in the circuit court in the county in
which the public works project is located from the subcontractor.
f. “On-site employees” are defined as laborers, workmen, drivers, equipment
operators, and craftsmen employed by contractors and subcontractors to be directly
engaged in construction at the site of the public works. "Directly engaged in
construction" shall mean work performed in the actual erection of the structure or
completion of the improvement constituting the public works. In addition, employees
working at a nearby or adjacent facility used by the contractor or subcontractor for
construction of the public works shall be deemed "on-site employees." Persons engaged

2

solely in the transportation of materials, fuel, or equipment to the site of the public
works shall not be deemed to be "directly engaged in construction;” and
WHEREAS, not less than the prevailing hourly rate of wages for work of a similar
character in this locality, as established and amended at any time by the Department of
Labor and Industrial Relations of the State of Missouri, shall be paid to all workers
performing work under this Contract; and
WHEREAS, The City of Blue Springs Strategic Plan 2025-2030 identifies
“Infrastructure” as a priority focus area, with the stated goal to build and maintain
infrastructure to provide safe and reliable services; and
WHEREAS, the Public Works Department identified the streets to be included and
the estimated funds of $10 million for the 2027 Preventive Pavement Maintenance
Program; and
WHEREAS, on October 21, 2024, City Council approved an on-call consulting
services contract with SC Engineering dba Cochran (Cochran) for engineering consulting
services; and
WHEREAS, Cochran is proposing a Preventive Pavement Maintenance Program to
provide guidelines to preserve the structural integrity and extend the service life of the
City's roadway network, with Cochran providing Professional Engineering and Inspection
Services for the 2027 Preventive Pavement Maintenance Program streets; and
WHEREAS, staff recommends entering into a Task Order with Cochran to provide
Professional Engineering, Design and Inspection Services for the City of Blue Springs'
2027 Preventive Pavement Maintenance Program in the amount of $405,179.00.

3

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BLUE
SPRINGS, MISSOURI, as follows:
Section 1. The City Administrator is hereby authorized to enter into a contract with SC
Engineering, LLC dba Cochran for Professional Engineering and Inspection
Services for the 2027 Preventive Pavement Maintenance Program in the
amount of $405,179.00. A copy of the proposed Contract is attached hereto
as Exhibit "A" and is incorporated herein.
Section 2. City staff is directed to perform all tasks necessary to implement said
contract.
Section 3. Scrivener’s Errors. Typographical errors and other matters of a similar nature
that do not affect the intent of this Resolution, as determined by the City
Clerk, may be corrected with the endorsement of the City Administrator
without the need to come before the City Council.

4

PASSED by the City Council of the City of Blue Springs, Missouri, and approved by
the Mayor of Blue Springs, this 1st day of June 2026.
CITY OF BLUE SPRINGS

Chris Lievsay, Mayor
ATTEST:

Erin Ford, City Clerk

5

EXHIBIT A

TASK ORDER
EFFECTIVE DATE: April 21, 2026
TERMINATION DATE: December 30, 2027
CONTRACT NUMBER: 2024-166
TASK ORDER NUMBER: 25

City

Consultant

City of Blue Springs

SC Engineering, LLC, dba Cochran

903 West Main Street

618 SE 3rd Street

Blue Springs, MO 64015

Lee’s Summit, MO 64063

Department: Dennis Dovel

Attention: David Christensen, Vice President

Phone: (816) 228-0265

Phone: (816) 207-5771

This Task Order is entered into as the date last signed by the parties and is
between SC Engineering, LLC, dba Cochran (“Consultant”) and the City of Blue Springs,
Missouri (“City”).
WHEREAS, the City has engaged Consultant to provide engineering services
pursuant to an Agreement for On-Call Consulting Services, pursuant to which the City
may task the Consultant to provide additional professional engineering services on a
project-specific basis by acknowledging a separate Task Order.

NOW, THEREFORE, in consideration of the promises and mutual covenants
between the parties and for other good and valuable consideration the receipt of which
is acknowledged by the parties, they agree as follows:
1. Incorporation of Base Agreement. This Task Order is subject to all terms and
conditions contained in the Agreement for On-Call Consulting Services, that are
not inconsistent with the specific terms contained herein, and the Agreement for
On-Call Consulting Services between the parties is incorporated herein as if set
forth in full by this reference.
2. Scope of Services. The Scope of Services pursuant to this Task Order are as
contained in Exhibit 1.
3. Term. Consultant shall begin work pursuant to this Task Order upon its Effective
Date and all work shall be completed by Month Day, Year.
4. Compensation. Unless compensation is set forth in this Task Order, compensation
shall be as provided in the Agreement for On-Call Consulting Services between
the parties.
5. Additional Terms and Conditions. If any, attached to this Task Order as Exhibit 2.
IN WITNESS WHEREOF, the Consultant and the City have executed this Task
Order as of the Effective Date.

2026 Cochran Task Order

2

SIGNATURES

CONTRACTOR NAME

CITY OF BLUE SPRINGS

__________________________________

__________________________________

David Christensen, Vice President

Christine Cates, City Administrator

APPROVED AS TO FORM

__________________________________
City Attorney

2026 Cochran Task Order

3

EXHIBIT 1
Task Order # 25 - Scope of Services
Blue Springs 2027 Paving Program – Lump Sum Proposal:
The purpose of this Lump Sum Proposal is to provide professional engineering and inspection
services for the City of Blue Springs’ upcoming 2027 Asphalt Paving and Miscellaneous Curb
Repair Project, at an approximate budget of $11M (including engineering and inspection).
SCOPE OF SERVICES:
1. Design and Bidding Phase Services - 2027 Asphalt Overlay Project
a) Prepare a complete set of project documents for roadway improvements under the
City’s Preventative Pavement Management Program. This includes developing the
project manual, construction plans, technical specifications, special provisions, detail
sheets, and all required bidding documents. The work shall address concrete curb
repairs as needed and the milling and resurfacing of designated roadways, in
accordance with the attached Treatment Table and Maps identifying the project
areas (roadways shown in purple).
b) Attend meetings as necessary.
c) Bidding Phase Services –




Make copies and distribute bid packages to contractors.
Answer contractor’s questions during bidding and issue addenda (if required)
Conduct the bid opening and review submitted contractor bids, investigate low
bidder(s) as required to evaluate their competency, and consult with the Owner
on award of bid.

2. Construction Phase Services a. Serve as City’s representative for administering the terms of the construction
contract for the City’s 2027 Blue Springs Paving Project.
b. Provide on-site inspection services to inspect the Contractor's progress and quality
of work and to determine if the work conforms to the contract documents.
c. Reject work not conforming to the project documents.

2026 Cochran Task Order

4

d. Perform on-site nuclear density testing, and laboratory testing of loose mix samples.
e. Prepare change orders for issuance by the City as necessary and assure that proper
approvals are made prior to work being performed.
f.

Measure and document quantities, and review estimates for payments due the
Contractor

g. Inspect materials and review material certifications furnished by the Contractor.

FEE:
1. The total amount of fee to be paid for the Scope of Services, Item 2 – “Design and
Bidding Phase Services” as outlined in this proposal shall be a lump sum fee of
$303,884.00.
2. The total amount of fee to be paid for the Scope of Services, Item 2 – “Construction
Phase Services” as outlined in this proposal shall be a lump sum fee of $405,179.00.

2026 Cochran Task Order

5

2025
Project Description

2026

Cost

2027
Cost

2028

Cost

2029

Cost

Cost

Paving - Arterials/Collectors:
NW S. Outer Road

A

$561,167

CF

city crew

SW 19th Street

A

$624,889

CF

city crew

Mize Road

A

$843,600

CF

city crew

15th Street

A

$474,833

CF

city crew

Woods Chapel Rd, north Hwy 40

A

$718,622

Walnut Street - 7th to 15th

A

$182,000

CF

city crew

NE Adams Dairy Pkwy

A

$2,760,000

CF

city crew

Mason School Road

A

$259,250

NE Adams Dairy Road

A

$390,000

NE Owens School Road

A

$208,000

S Cook Road

CF

city crew

CF

city crew

E Pink Hill Road

CF

city crew

CF

city crew

White Cemetery Road

CF

city crew

CF

city crew

Brizendine Road

CF

city crew

CF

city crew

Jefferson Street

CF

city crew

CF

city crew

SW 10th Street

CF

city crew

CF

city crew

NW Valley Road

CF

city crew

CF

city crew

SE Adams Dairy Pkwy

CF

city crew

CF

city crew

Roanoke Drive

CF

city crew

CF

city crew

CF

city crew

Moreland School Road

CF

city crew

CF

city crew

Duncan Road

CF

city crew

CF

city crew

Woods Chapel Rd, south Hwy 40

CF

city crew

CF

city crew

Colbern Road

CF

city crew

CF

city crew

SW Clark Rd

CF

city crew

CF

city crew

Paving - Residential Streets:
Neighborhood Street Preservation

A

$6,822,004

CF

city crew

Roanoke Group

A

$1,188,133

CF

city crew

Forest Group

A

$629,533

CF

city crew

Knox Group

A

$779,422

CF

city crew

Morningside Group

A

$839,800

CF

city crew

Still Meadows Group

A

$1,333,800

CF

city crew

Kingscross Group

A

$2,594,268

CF

city crew

Keystone Group

A

$1,336,544

CF

city crew

NW Bittersweet Ln

A

$63,122

CF

city crew

Westbrooke Pl

A

$31,836

CF

city crew

Gateway Group

A

$208,578

CF

city crew

Deer Run Trail Group

A

$508,356

CF

city crew

Weatherstone Group

A

$532,422

CF

city crew

NW Shannon Drive

A

$102,375

CF

city crew

NW Hunter

A

$133,600

CF

city crew

Sherwood Group

A

$409,500

CF

city crew

SE Central Drive

A

$58,500

CF

city crew

SE Industrial Drive

A

$135,000

CF

city crew

Timbercreek Courts

A

$117,000

CF

city crew

Tahoe Group

A

$1,599,000

CF

city crew

Briarwood Group

A

$1,939,000

CF

city crew

Moore Group

A

$169,000

CF

city crew

Smith Group

A

$1,667,250

CF

city crew

Sunset Group

A

$1,946,000

CF

city crew

Shamrock Group

A

$1,878,500

CF

city crew

Sunyside School Group

A

$551,489

Lake Village Group

A

$1,528,222

Chateau Group

A

$1,295,667

Avanti Group

A

$1,681,044

Hearnes Group

CF

city crew

SW S Ave Group

CF

city crew

Kingsridge Group
Arterials/Collector-Residential Paving
Totals

$6,822,004

$13,268,926

$10,129,475

$4,375,989

$4,504,933

A - Mill/Overlay; CF - Street Dept. Crack Filling; STP - Federal Aid; NC - Nova Chip; FD - Full Depth Pavement Replacement; WM - Water Main
4-21-26

City of Blue Springs
Roads Paved in 25’
Roads to be Paved in 26’

Roanoke
Group
Forest
Group

Knox
Group

Kingscross
Morningside

Group

Group
Still
Meadows
Group

Keystone
Gruop

City of Blue Springs
Paving Schedule 27’

Sherwood
Group

Tahoe
Group

Briarwood
Group
Smith Group
Moore
Group

City of Blue Springs
Roads Paved in 25’, Roads to be Paved in 26’
Paving Schedule 27’

Sherwood
Group

Tahoe
Group

Knox

Briarwood

Group

Group
Smith Group
Moore
Group

Council Meeting Date: June 1, 2026
Agenda Item #: 3d

CITY COUNCIL INFORMATION FORM
DATE SUBMITTED: April 21, 2026

ITEM TYPE: Resolution

SUBMITTED BY: Justin Stuart

CONTRACT NUMBER: 2025-114

DEPARTMENT: Parks and Recreation
STRATEGIC PLAN PRIORITY: Infrastructure
ITEM DESCRIPTION
Adopt a Resolution approving an Amendment in the amount of $53,892.00 with Lippert
Mechanical for contract 2025-114 for City HVAC services. This amendment exceeds the
administrative authority to approve contracts in Section 115.160 of the Blue Springs
Code of Ordinances.
BACKGROUND
In 2025 the Blue Springs Parks and Recreation Department entered into a contract with
Lippert Mechanical Service for on-call HVAC services throughout the City. Upon further
review and recent staffing changes, staff entered discussions with Lippert to further the
scope of work to include building preventative maintenance at City Hall, Public Safety,
Fieldhouse, and Vesper Hall. This will include filter changes, equipment greasing, belt
changes, cleaning, servicing, and a general inspection with City staff on a quarterly basis.
This contract is being funded with salary savings from the elimination of a Building
2026CIF

Page 1 of 3

Maintenance position. The corrected amounts will be budgeted in FY 2026-27.
FINANCIAL IMPACT
INFORMATION

DETAIL

Contractor:

Lippert Mechanical

Amount of Request/ Contract:

$53,892.00

Amount Budgeted:

100-38000-530500 - $42,750
410-41000-530570 - $3,000
155-21000-530500 - $10,000

Budget Year:

FY 2025-26

Funding Source/Account #:

100-38000-530500 - $23,244.00
410-41000-530570 - $13,956.00
155-21000-530500 - $16,692.00

Account Balance:

100-38000-530500 - $11,822.55
410-41000-530570 - $-19,475.05
155-21000-530500 - $395,131.32
Date: 5/12/2026

Additional Funds Needed:

$53,892.00

Funding Source/Account #:

Funded by Salary Savings

PROJECT TIMELINE
INFORMATION

DETAIL

Estimated Start Date

June 1, 2026

Estimated End Date

September 30, 2028

Years and Months Contract in effect

2 years and 6 months

Number of times renewable

0

2026CIF

Page 2 of 3

STAFF RECOMMENDATION
Staff recommends approval.
OTHER BOARDS & COMMISSIONS ASSIGNED
Name of Board or Commission: N/A
LIST OF REFERENCE DOCUMENTS ATTACHED
1. Resolution with Contract Amendment attached as Exhibit A.
REVIEWED BY
Requesting Director: Justin Stuart

Legal: James Newell

Administration: George Schmitz

City Administrator: Christine Cates

Budget: Lori Turner
SUPPORTING DOCUMENTS
Document

Required

Certificate of Insurance:

Yes

E-Verify:

Yes

Bond:

No

IRS Form W-9

Yes

Bid/RFP/RFQ and Tabulation

Yes

If not required, explain

Finance Review: May 5, 2026

Bid Waiver: (less than three bids) Yes
Contractor address and email:

Yes

Project Exemption Certificate:

No

2026CIF

Lippert Mechanical Service, LLC
1215 W. 12th St. Ste 225
Kansas City, MO 64101

Page 3 of 3

RESOLUTION 42-2026
A RESOLUTION APPROVING AN AMENDMENT TO CONTRACT 2025-114 WITH
LIPPERT MECHANICAL FOR PREVENTATIVE MAINTENANCE IN CITY BUILDINGS
WHEREAS, OSHA requirements under Section 292.675, RSMo 2009, require:
a. Any contractor for any public body for purposes of construction of public
works and any subcontractor (any person entering into a subcontract with a contractor
for construction of public works which employs "on-site employees" for purposes of
completion of the contract) to such contractor shall provide a ten-hour Occupational
Safety and Health Administration (OSHA) construction safety program for their on-site
employees which includes a course in construction safety and health approved by OSHA
or a similar program approved by the department which is at least as stringent as an
approved OSHA program, unless such employees have previously completed the
required program. All employees who have not previously completed the program are
required to complete the program within sixty days of beginning work on such
construction project.
b. Any employee found on a work site subject to this section without
documentation of the successful completion of the required course shall be afforded
twenty days to produce such documentation before being subject to removal from the
project.
c. The contractor to whom the contract is awarded and any subcontractor
under such contractor shall require all on-site employees to complete the above
referenced ten-hour training program or such employees must hold documentation of
prior completion of the program. Said contractor and subcontractor(s) shall comply with
Section 292.675, RSMo 2009, in all respects as required in relation to work done
pursuant to this contract.

d. The contractor shall forfeit as a penalty to the public body on whose
behalf the contract is made or awarded, two thousand five hundred dollars plus one
hundred dollars for each employee employed by the contractor or subcontractor, for
each calendar day, or portion thereof, such employee is employed without the required
training. The penalty shall not begin to accrue until the time period referenced in
subparagraphs a and b above have elapsed.
e. The public body awarding the contract shall withhold and retain therefrom
all sums and amounts due and owing as a result of any violations of this section when
making payments to the contractor under the contract. The contractor may withhold
from any subcontractor sufficient sums to cover any penalties the public body has
withheld from the contractor resulting from the subcontractor's failure to comply with
the terms of this section. If the payment has been made to the subcontractor without
withholding, the contractor may recover the amount of the penalty resulting from the
fault of the subcontractor in an action maintained in the circuit court in the county in
which the public works project is located from the subcontractor.
f. “On-site employees” are defined as laborers, workmen, drivers, equipment
operators, and craftsmen employed by contractors and subcontractors to be directly
engaged in construction at the site of the public works. "Directly engaged in
construction" shall mean work performed in the actual erection of the structure or
completion of the improvement constituting the public works. In addition, employees
working at a nearby or adjacent facility used by the contractor or subcontractor for
construction of the public works shall be deemed "on-site employees." Persons engaged
solely in the transportation of materials, fuel, or equipment to the site of the public
works shall not be deemed to be "directly engaged in construction;” and

2

WHEREAS, not less than the prevailing hourly rate of wages for work of a similar
character in this locality, as established and amended at any time by the Department of
Labor and Industrial Relations of the State of Missouri, shall be paid to all workers
performing work under this Contract; and
WHEREAS, the Department received one bid for preventative maintenance in City
buildings and now recommends that the City award a contract to Lippert Mechanical, for
work based on scope of services in the amount of $53,892.00.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BLUE
SPRINGS, MISSOURI, as follows:
Section 1. The City Administrator is hereby authorized to enter into a contract with
Lippert Mechanical for preventative maintenance in City buildings in the
amount of $53,892.00. A copy of the proposed Contract is attached hereto as
Exhibit “A” and is incorporated herein.
Section 2. City staff is directed to perform all tasks necessary to implement said
contract.
Section 3. Scrivener’s Errors. Typographical errors and other matters of a similar nature
that do not affect the intent of this Resolution, as determined by the City
Clerk, may be corrected with the endorsement of the City Administrator
without the need to come before the City Council.

3

PASSED by the City Council of the City of Blue Springs, Missouri, and approved by
the Mayor of Blue Springs, this 1st day of June 2026.
CITY OF BLUE SPRINGS

Chris Lievsay, Mayor
ATTEST:

Erin Ford, City Clerk

4

EXHIBIT A

AMENDMENT TO CONTRACT NO. 2025-114
EFFECTIVE DATE: June 1, 2026
TERMINATION DATE: September 30, 2028
CONTRACT NUMBER: 2025-114
City

Contractor

City of Blue Springs

Lippert Mechanical Service, LLC

903 West Main Street

1215 W. 12th St. Ste 225

Blue Springs, MO 64015

Kansas City, MO 64101

Department: Parks and Recreation

Attention: Tom Argubright

Phone: 816-228-0137

Phone: 816-241-4442

THIS AMENDMENT is made and entered into on the _____ of ___________
2026, between City of Blue Springs, Missouri (“City”) and Lippert Mechanical Service, LLC
(“Contractor”).
WHEREAS, the City entered into Contract No. Contract Number with Contractor
with an effective date of Original start date of contract, for services generally identified
as Brief description of services; and
WHEREAS, the City has requested and/or identified additional services to be
performed by Contractor, due to Reasons amendment is necessary

NOW, THEREFORE, the parties hereto, intending to be legally bound, hereby
agree to the following:
1. Scope amended as follows: Contractor is to perform quarterly preventative
maintenance services on City buildings, including City Hall, Vesper Hall, Public
Safety Building, and Fieldhouse. This includes quarterly inspections with City staff,
evaluation of equipment, greasing, belt changes, filter inspections, and all other
items needed during quarterly inspections. City staff will continue with regular
maintenance between quarterly visits to ensure equipment remains operational
at all times.
All work shall be performed in accordance with Contractor’s proposals dated
April 1, 2026 attached hereto and incorporated herein as Attachment A.
2. Amended cost. This amendment adds an additional cost of $53,892.00, bringing
the total contract cost for the 2025-26 fiscal year, including this amendment, to
$178,892.00
3. Terms of original agreement. All other terms and conditions of the original
agreement not modified in this Amendment shall remain in full force and effect
and be considered incorporated herein as part of the amended agreement.
IN WITNESS WHEREOF, this Amendment has been executed and delivered as of the
date set forth in the caption above.

2026 Amendment

2

ATTACHMENT A

STANDARD PREVENTIVE
MAINTENANCE AGREEMENT
THIS PARTNERSHIP ENTERED INTO BY AND BETWEEN:

1215 West 12th. Street Ste.225
Kansas City, Missouri 64101
Phone: (816) 241-4442
Fax: (816) 241-4114

CONTRACT #02-139
RQN #2026-2055

AND

City of Blue Springs

SERVICES TO BE PERFORMED AT THE FOLLOWING LOCATIONS(S):

City Hall
903 W Main Street, Blue Springs MO 64105
For the period: April 1st, 2026 – March 31st, 2029

TYPE OF AGREEMENT
1.

ON-SITE FLEX AGREEMENT:
This Agreement provides Customer with a skilled HVAC service technician(s) for
hours of
service, which will be used on a weekly, monthly, bi-monthly, or quarterly basis as determined by the
owner. Lippert Mechanical Service LLC provides the tools, vehicle, insurance, maintenance tasks,
skilled labor, and scheduling for the Customer.
Because the Flex Agreement does not tie our services to any specific piece(s) of equipment or
scope of work, the Customer can direct our technicians to work on any piece of equipment or
perform and task that is needed during our scheduled or unscheduled visits. The work can consist of
preventive maintenance (on anything needed), electrical work, repairs of any kind, troubleshooting,
installation, etc. The Customer has the flexibility to use our services in any way they choose.

2.

X

STANDARD PREVENTIVE MAINTENANCE AGREEMENT:

This Agreement covers regular scheduled inspections per year on the equipment as defined on
the “Equipment List.” Repair parts and repair labor not included. No emergency labor included. Any
additional work or material required will be quoted and billed separately. Lippert Mechanical Service
LLC to provide these services in accordance with the “Terms and Conditions,” “Equipment List,” and
“Scope of Service.”

City of Blue Springs – City Hall

Page 2 of 12

TERMS OF THE AGREEMENT
1.

City of Blue Springs agrees to pay Lippert Mechanical Service LLC $984.00 per month ($11,808.00
per year) for the services listed in this Agreement, beginning with the effective date of this
Agreement.

2.

This Agreement shall begin on April 1st, 2026. This Agreement is subject to negotiated price revisions
on the anniversary date, as defined in the General Terms and Conditions.

ACCEPTED BY:

APPROVED BY:
Lippert Mechanical Service LLC

BY:

BY:

TITLE:

TITLE: Service Sales Account Manager

DATE:

DATE:

City of Blue Springs – City Hall

Tom Argubright

Page 3 of 12

SPECIAL SERVICES AND PROVISIONS
Labor, in addition to the contract specifications, will be invoiced at our standard service rates discounted
to the Contract Policy Holder Discount Rates.

OPTIONAL PRICING AND SERVICES:
Services included in this agreement:
Belts & Filters will be provided and changed by City of Blue Springs
Provide Digital Documentation of Maintenance performed (XOi)

Maintenance Schedule
Equipment
Air Handler Units
Condensing Units
Roof Top Unit
CRAC

Jan.

X
X
X

City of Blue Springs – City Hall

Feb.

Mar.

Apr.

X
X
X
X

May

June

July

X
X
X
X

Aug.

Sept.

Oct.

X

Nov.

Dec.

X
X

Page 4 of 12

SERVICE AGREEMENT
Lippert Mechanical Services LLC, herein after referred to as “Service Company,” agrees to furnish services
in accordance with the “General Terms and Conditions” and attached “Schedules.” This Agreement shall
become valid only upon acceptance by City of Blue Springs and approved by an officer of the Service
Company.

SCHEDULE OF EQUIPMENT COVERED BY THIS AGREEMENT
Equipment Type

AHU
AHU
AHU
AHU
CRAC
Condensing Unit
Condensing Unit
Condensing Unit
Condensing Unit
Condensing Unit
Packaged Unit
Packaged Unit
Packaged Unit
Packaged Unit
Packaged Unit
Packaged Unit
Packaged Unit
Packaged Unit
Packaged Unit

Manufacturer

PACE
YORK
YORK
ADP
LIEBERT
LIEBERT
YORK
YORK
DAIKIN
CARRIER
YORK
YORK
YORK
YORK
TRANE
TRANE
TRANE
TRANE
TRANE

City of Blue Springs – City Hall

Model #

YP9C100C-20MP13CA
YP9C100C20MP13CA
YP9C100C20MP13CA
CEV4821E35
NA
PFH042A-YH7
NA
YXF
RX24NMVJU
24ABC642A300
ZR120N24R2B2BAA2A1
ZR078N18R2B2
ZR120N24R2B2
ZR078N18R2B2
YSC120603EHA
YSC048E3
YSC048
YSC060ERHA1BD
YSC060E3R

Serial #

W1D8726689
W1F8857179
W1F8912755
7113J16312
NA
Y13KG11065
NA
W1EBT59378
G021623
1714E26262
N1G8960583
N1G8960565
N1G8960582
N1G8960566
1430126501
122010154L
122010165L
115110449L
114912238L

Unit Tag

AHU-01
AHU-02
AHU-03
AHU-04
AHU-05
CONDENSING UNIT-08
CONSENSING UNIT-01
CONSENSING UNIT-02
CONSENSING UNIT-04
CU-06
RTU-01
RTU-02
RTU-03
RTU-04
RTU-05
RTU-06
RTU-07
RTU-08
RTU-09

Page 5 of 12

SCOPE OF SERVICE
AIR HANDLERS
The services described below will be for the AIR-HANDLING UNITS listed on the “schedule of equipment to
be covered”
A.

AIR-HANDLER INSPECTION AND MAINTENANCE- The following services will be performed during the
quarterly inspections:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.

Lubricate fan bearings per manufactures recommendation
Lubricate motor bearings per manufacturer recommendation
Adjust belts and sheaves required
Check temperature drops across cooling/heating coils. Verify proper CFM requirements
Lubricate and adjust dampers and linkages
Check supply fan motor operating condition
Inspect electrical connections on the existing motor starter and associated control panels
Clean drain pans
Inspect heating and cooling coils for cleanliness
Check the operation of each damper actuator and control valve
Check filters and inspect advancing mechanism
Calibrate all controllers
Calibrate all transmitters and gauges (if applicable)
Review sequence of operation

Review maintenance procedures with building personnel and make recommendations for additional
service or repair, if required.

City of Blue Springs – City Hall

Page 6 of 12

SCOPE OF SERVICE
AIR COOLED CONDENSING UNITS
The services described below will be for the AIR COOLED CONDENSING UNIT(S) listed on the “schedule of
equipment”
A.

SPRING START-UP INSPECTION – The following services will be performed during or shortly after
seasonal start-up:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.

B.

Check fan motor bearings. Lubricate as required
Check belt condition and tension
Check drives and pulleys for tightness
Check system for oil and refrigerant leaks
Check system for proper oil charge
Check system for proper refrigerant charge
Check operation of refrigerant controls
Check general operation and condition of compressors
Make pump down capacity check of compressors
Meg ohm compressor motors
Check operation of expansion valves
Check all wiring for loose connections
Check operation and setting of unloaders (if applicable)
Check voltage and amperage of compressors

MID-SEASON OPERATIONAL INSPECTION:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.

Check condenser coils
Lubricate fan motor bearings
Check system for oil and refrigerant leaks
Check system for proper oil charge
Check system for proper refrigerant charge
Check operation of refrigerant controls
Check general operation and condition of compressors
Make pump down capacity check of compressors
Check operation of expansion valves
Check all wiring for loose connections
Check operation and setting of unloaders (if applicable)
Check voltage and amperage of compressors
Review maintenance procedures with maintenance personnel and make recommendations for
additional service or repair, if required

City of Blue Springs – City Hall

Page 7 of 12

SCOPE OF SERVICE
HVAC PACKAGE ROOFTOP AND SPLIT SYSTEMS
The services described below will be for the PACKAGE ROOFTOPS OR SPLIT SYSTEM air-conditioning/gas
heating systems
A.

SPRING START-UP INSPECTION – The following services will be performed during or shortly after
seasonal start-up:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.

Check filters.
Clean drain pan
Check condenser coils
Lubricate fan and motor bearings
Adjust belt tension and check condition
Check drives and pulleys for tightness
Check system for oil and refrigerant leaks by visual inspection
Check oil supply and refrigerant charge with calibrated gauges
Check operation of refrigerant controls. Calibrate controls as required
Check general operation and condition of compressors
Check oil pump operation and oil level (if applicable)
Check discharge pressure and suction pressure
Make pump down capacity check
Check operation of damper motors and controls
Check operation of expansion valves
Check and calibrate operation of system microprocessor controls
Check wiring for loose connections
Adjust and tighten linkages on all dampers
Check voltage and amperage of compressors
Check operation and setting of unloaders (if applicable)

Review maintenance procedures with building engineer and make recommendations for additional
service or repair, if required.
B.

MID-SEASON INSPECTION:
1.
2.
3.
4.
5.
6.

Check filters.
Check evaporator coil condition
Check and clean drain pan as required
Lubricate fan and motor bearings
Adjust belt tension and check condition
Check drives and pulleys for tightness

City of Blue Springs – City Hall

Page 8 of 12

Mid-Season Inspection (Cont.)

7.
8.
9.
10.
11.

Check general operation of unit and controls
Check refrigerant charge
Check for vibration and noise
Check for loose connections
Check oil pressure and level (if applicable)

Review maintenance procedures with building engineer and make recommendations for additional
service or repair, if required.
C.

FALL START-UP INSPECTION – The following services will be performed during or shortly after
seasonal start-up.
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.

Check filters
Lubricate fan motors and bearings
Adjust belt tension and check condition
Check drives and pulleys for tightness
Check operation of damper motors and controls
Check and tighten linkages as required
Check burner condition
Check heat exchanger condition
Check operation of heating controls
Check gas pressure for proper burner operation
Check flame signals and all safety devices
Check fan / limit switch operation
Check fan and limit switch operation
Check operation of combustion blower motor
Check and tighten electrical conditions

Review maintenance procedures with building engineer and make recommendations for additional
service or repair, if required.
D.

MID-SEASON INSPECTION:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.

Check filters.
Lubricate fan and motor bearings
Adjust and check belt tension and condition
Check fan and limit operation
Check burner condition
Check heat exchanger condition
Check operation of safeties and vent motors
Check flame safety operation
Check general operation of heating system
Tighten all electrical connections

Review maintenance procedures with building engineer and make recommendations for additional
service or repair, if required.
City of Blue Springs – City Hall

Page 9 of 12

COMPUTER ROOM UNITS
THE SERVICES DESCRIBED BELOW WILL BE FOR THE COMPUTER ROOM AIR-CONDITIONING
SYSTEMS LISTED ON THE “SCHEDULE OF EQUIPMENT TO BE COVERED”
A. OPERATING INSPECTIONS – The following services will be performed four (4) times annually per
contract schedule.
Cooling System
1. Check evaporator coil as required
2. Lubricate fan motor bearings
4. Check filters if applicable.
5. Adjust drives and pulleys for tightness
6. Check system for proper refrigerant charge
7. Check system humidification system and clean water reservoir
8. Check operation of electric reheat for humidification
9. Clean air-cooled condensers as required.
10. Clean drain pan.
Electrical System
1. Check all wiring for loose connections
2. Check voltage and amperage
3. Check microprocessor control system and sequencing
4. Control parameters- check and adjust as required
5. Calibrate the temperature and humidity sensors
6. Check any alarm conditions
7. Check operation of electric reheat elements
Humidifier
1. Check operation of steam generating humidifier/Infrared humidifier
2. Check operation of auto-flush circuit
3. Check and clean strainer as required
Review maintenance procedures with director of Computer Services or designee and building engineer and
make recommendations for additional service or repair, if required.

City of Blue Springs – City Hall

Page 10 of 12

GENERAL TERMS AND CONDITIONS
1.

Customer agrees to pay to Lippert Mechanical Service LLC the Contract Price in exchange for Lippert
Mechanical’s performance of the Scope of Services on the equipment as defined in the “Schedule of
Equipment.” Customer may request changes in the Scope of Services by written notice, but price
adjustments shall be by mutual written consent. Customer agrees that payment is due upon receipt
of invoice. Delinquent balances will accrue interest at a rate of 1.5% per month. Purchaser agrees to
pay the cost of all expenses incurred by Lippert Mechanical Service LLC to collect past due sums,
including but not limited to attorney’s costs and fees, collection, and court costs. Lippert Mechanical
Service LLC may elect to have all controversial matters submitted to mediation, arbitration, or any
other alternative resolution dispute procedure. Lippert Mechanical Service reserves the right to
discontinue service at any time payment has not been made as agreed.

2.

Lippert Mechanical Service LLC. shall not be required to identify, detect, encapsulate, or remove
asbestos, or products or materials containing asbestos or similar hazardous substances.

3.

Preventive maintenance shall consist of labor required to perform preventive maintenance on the
equipment as defined on the “Scheduled Equipment List.” Where Lippert Mechanical Service LLC. is
obligated under this Agreement for preventive maintenance materials, only those materials
necessary to perform maintenance on the equipment as defined on “Scheduled Equipment List” shall
be covered by this Agreement.

4.

Lippert Mechanical Service LLC obligation under this Agreement (unless specifically written herein)
does not include: latches, hardware or glass, ductwork, hinges, gaskets, lights, fixtures, door heaters,
plumbing and hydronic, pneumatic, refrigerant, or gas piping, centrifugal tubes, flues, sheet metal,
dampers, insulation, recording instruments, gauges or thermometers, water supply, electrical and
control wiring up to and including the unit disconnect switch, drain and steam lines beyond the
apparatus valves, electrical lines equipment beyond the apparatus main switch, moving or relocating
the equipment, repairs due to freezing or from contaminated corrosive water, water treatment
(unless provided for under optional services), repairs of chiller or condenser tube bundle, all nonmaintainable items such as pressure vessels, tubes, cabinets, tower fill, disconnect switches, circuit
breakers, boiler tubes and boiler sections or refractory, furnace heat exchangers, combustion
chambers, smoke stacks, chimney or breeching, boiler breechings and settings, radiators and their
components, automatic water feeders, low water cutoffs, fan housings, condensate pans, structural
supports, non-moving parts, storage tanks, painting of equipment, or cleaning of coils, ducts,
chimneys and flues, deliming and/or rodding of water cooling towers and condensers (unless
included below), and balancing of air, steam, or water distribution system.

5.

Lippert Mechanical Service LLC shall in no event be liable or responsible for any loss, delays, or
damages caused by or due to, but not limited to: Lightning, power failure or any other electrical
damage caused by malfunction of the electrical distribution system, lack of adequate natural gas or
fuel supply or pressure, water in oil, inadequate or excessive water supply or pressure, inadequate or
excessive hot water or steam supply or pressure, contamination of water supply or atmosphere,
faulty system engineering or design, accident, freezing, flooding, interruption in use of equipment,
failure to maintain desired temperatures and humidity levels, failure to provide timely service, willful
Initial Agreement

Standard Preventive General Terms and Conditions

Page 1 of 12

damage, misuse, abuse, negligence, fire, theft, clogged filters (unless Lippert Mechanical Service LLC
performs optional air filter service), improper installation, storms, operation of equipment beyond
design conditions, strikes, lockouts, explosion, theft, riot, civil commotion, malicious mischief,
asbestos, labor disturbances, freeze-up, fire, rust or corrosion, commercial delays, spoilage, loss of
business, war conditions, Acts of God, Acts of Government, failure to provide required parts and/or
materials, inability to obtain proper parts and/or materials through normal trade suppliers, or any
other circumstances beyond Lippert Mechanical Service LLC reasonable control. It is expressly agreed
that Lippert Mechanical Service LLC assumes no liability for accident, injury, breakage, loss, or
damage to property unless such damage is caused by negligent acts of employees of Lippert
Mechanical.
6.

Under no circumstances shall Lippert Mechanical Service LLC be responsible or liable for any indirect,
incidental or consequential damage or alleged personal injury of any kind relating to or arising out of
the existence, effect, removal, or treatment of an Organic Pathogen (i.e., any type of bacteria, virus,
fungus, mildew, wet or dry rot, mold or mycotoxin, as well as their spores, odors, and byproducts,
along with any reproductive body they produce, and any material containing them).

7.

Emergency service required to protect life or property shall be limited to the scope of service
described and type of coverage. If emergency service discloses no defect for which Lippert
Mechanical Service LLC is responsible under this Agreement, or if the emergency service is outside
the coverage elected, customer agrees to pay Lippert Mechanical Service LLC the prevailing charge
for such service. If Purchaser’s equipment and/or installation is of a critical nature, it is the
Purchaser’s sole responsibility to provide a complete standby system and/or adequate replacement
parts and components on site to facilitate expedient repairs.

8.

All charges related to the recovery of refrigerant as required by the provisions of Section 608 of the
U.S. Clean Air Act of 1990, are included in this Agreement, for equipment covered under this
Maintenance Agreement.

9.

This Agreement shall start on the effective date and remain in effect unless terminated on the
Anniversary Date by either party. To reflect changes in materials, changes in Scope of Services,
and/or the addition or deletion of equipment as defined in the “Schedule of Equipment,” this
Agreement price may be adjusted on the Anniversary Date. If Customer cancels this Agreement prior
to the Anniversary Date, Customer agrees to pay Lippert Mechanical Service LLC list prices for all
services and materials rendered to Customer to the date of cancellation.

10.

This document embodies the entire Agreement between the parties, and no oral agreement or
conversation shall be held to alter the provisions hereof, except for modifications initiated by Lippert
Mechanical Service LLC upon providing thirty (30) days written notice of same

11.

Each term of this Agreement is separate and severable from other terms herein and the failure,
unenforceability, or legal incapability of one or more terms will not affect the other terms of this
Agreement which will remain in full force and effect.

Initial Agreement
Standard Preventive General Terms and Conditions

Page 2 of 12

STANDARD PREVENTIVE
MAINTENANCE AGREEMENT
THIS PARTNERSHIP ENTERED INTO BY AND BETWEEN:

1215 West 12th. Street Ste.225
Kansas City, Missouri 64101
Phone: (816) 241-4442
Fax: (816) 241-4114

CONTRACT #02-139
RQN #2026-2057

AND

City of Blue Springs

SERVICES TO BE PERFORMED AT THE FOLLOWING LOCATIONS(S):

Vesper Hall
400 NW Vesper Street, Blue Springs MO 64104
For the period: April 1st, 2026 – March 31st, 2029

TYPE OF AGREEMENT
1.

ON-SITE FLEX AGREEMENT:
This Agreement provides Customer with a skilled HVAC service technician(s) for
hours of
service, which will be used on a weekly, monthly, bi-monthly, or quarterly basis as determined by the
owner. Lippert Mechanical Service LLC provides the tools, vehicle, insurance, maintenance tasks,
skilled labor, and scheduling for the Customer.
Because the Flex Agreement does not tie our services to any specific piece(s) of equipment or
scope of work, the Customer can direct our technicians to work on any piece of equipment or
perform and task that is needed during our scheduled or unscheduled visits. The work can consist of
preventive maintenance (on anything needed), electrical work, repairs of any kind, troubleshooting,
installation, etc. The Customer has the flexibility to use our services in any way they choose.

2.

X

STANDARD PREVENTIVE MAINTENANCE AGREEMENT:

This Agreement covers regular scheduled inspections per year on the equipment as defined on
the “Equipment List.” Repair parts and repair labor not included. No emergency labor included. Any
additional work or material required will be quoted and billed separately. Lippert Mechanical Service
LLC to provide these services in accordance with the “Terms and Conditions,” “Equipment List,” and
“Scope of Service.”

City of Blue Springs – Vesper Hall

Page 2 of 11

TERMS OF THE AGREEMENT
1.

City of Blue Springs agrees to pay Lippert Mechanical Service LLC $329.00 per month ($3,948.00 per
year) for the services listed in this Agreement, beginning with the effective date of this Agreement.

2.

This Agreement shall begin on April 1st, 2026. This Agreement is subject to negotiated price revisions
on the anniversary date, as defined in the General Terms and Conditions.

ACCEPTED BY:

APPROVED BY:
Lippert Mechanical Service LLC

BY:

BY:

TITLE:

TITLE: Service Sales Account Manager

DATE:

DATE:

City of Blue Springs – Vesper Hall

Tom Argubright

Page 3 of 11

SPECIAL SERVICES AND PROVISIONS
Labor, in addition to the contract specifications, will be invoiced at our standard service rates discounted
to the Contract Policy Holder Discount Rates.

OPTIONAL PRICING AND SERVICES:
Services included in this agreement:
Belts & Filters will be provided and changed by technicians at City of Blue Springs.
Provide Digital Documentation of Maintenance performed (XOi)

Maintenance Schedule
Equipment
Package Units
Boiler

Jan.

X
X

Feb.

City of Blue Springs – Vesper Hall

Mar.

Apr.

X

May

June

July

X

Aug.

Sept.

Oct.

X
X

Nov.

Dec.

Page 4 of 11

SERVICE AGREEMENT
Lippert Mechanical Services LLC, herein after referred to as “Service Company,” agrees to furnish services
in accordance with the “General Terms and Conditions” and attached “Schedules.” This Agreement shall
become valid only upon acceptance by City of Blue Springs and approved by an officer of the Service
Company.

SCHEDULE OF EQUIPMENT COVERED BY THIS AGREEMENT
Equipment Type

Package Unit
Package Unit
Boiler

Manufacturer

ENGINEERED COMFORT
ENGINEERED COMFORT
LAARS

City of Blue Springs – Vesper Hall

Model #

FWE624
FWE163
MT2H1000NACK1CJN

Serial #

DK6779RTU1
DK6779RTU
C22312127

Unit Tag

AHU-01
AHU-02
BOILER

Page 5 of 11

SCOPE OF SERVICE
HVAC PACKAGE ROOFTOP AND SPLIT SYSTEMS
The services described below will be for the PACKAGE ROOFTOPS OR SPLIT SYSTEM air-conditioning/gas
heating systems
A.

SPRING START-UP INSPECTION – The following services will be performed during or shortly after
seasonal start-up:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.

Check filters
Clean drain pan as required
Check condenser coils
Lubricate fan and motor bearings
Adjust belt tension and check condition
Tighten drives and pulleys
Check system for oil and refrigerant leaks by visual inspection
Check oil supply and refrigerant charge with calibrated gauges
Check operation of refrigerant controls. Calibrate controls as required
Check general operation and condition of compressors
Check oil pump operation and oil level (if applicable)
Check discharge pressure and suction pressure
Make pump down capacity check
Check operation of damper motors and controls
Check operation of expansion valves
Check and calibrate operation of system microprocessor controls
Check wiring for loose connections
Adjust and tighten linkages on all dampers
Check voltage and amperage of compressors
Check operation and setting of unloaders (if applicable)

Review maintenance procedures with building engineer and make recommendations for additional
service or repair, if required.
B.

MID-SEASON INSPECTION:
1.
2.
3.
4.
5.
6.
7.

Check filters
Check evaporator coil condition
Clean drain pan as required
Check condenser coils
Lubricate fan and motor bearings
Adjust belt tension and check condition
Tighten drives and pulleys

City of Blue Springs – Vesper Hall

Page 6 of 11

Mid-Season Inspection (Cont.)

8.
9.
10.
11.
12.

Check general operation of unit and controls
Check refrigerant charge
Check for vibration and noise
Check for loose connections
Check oil pressure and level (if applicable)

Review maintenance procedures with building engineer and make recommendations for additional
service or repair, if required.
C.

FALL START-UP INSPECTION – The following services will be performed during or shortly after
seasonal start-up.
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.

Check filters
Lubricate fan motors and bearings
Adjust belt tension and check condition
Tighten drives and pulleys
Check operation of damper motors and controls
Tighten linkages as required
Check burner condition
Check heat exchanger condition
Check operation of heating controls
Check gas pressure for proper burner operation
Check flame signals and all safety devices
Check fan / limit switch operation
Check fan and limit switch operation
Check economizer controls
Check operation of combustion blower motor
Tighten electrical conditions

Review maintenance procedures with building engineer and make recommendations for additional
service or repair, if required.
D.

MID-SEASON INSPECTION:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.

Check filters
Lubricate fan and motor bearings
Adjust belt tension and check condition
Check fan and limit operation
Check burner condition
Check heat exchanger condition
Check operation of safeties and vent motors
Check flame safety operation
Check general operation of heating system
Tighten all electrical connections

Review maintenance procedures with building engineer and make recommendations for additional
service or repair, if required.
City of Blue Springs – Vesper Hall

Page 7 of 11

SCOPE OF SERVICE
HOT WATER BOILER INSPECTION SERVICE
The services described below will be for the HOT WATER BOILERS listed on the “schedule of equipment to
be covered”
A.

SEASONAL START-UP INSPECTION-- The following services will be performed prior to start-up:
1. Check condition of boiler housing
2. Check condition of associated piping for leaks
3. Perform operational test on the following safety controls:
a. Low water cutoffs. Disassemble and clean as required
b. High temperature cut-out
c. Flame safeguard control
d. High gas pressure switch
e. Low gas pressure switch
f.
Boiler pressure relief valve
g. Gas safety shut-off valves
h. Gas pressure regulating valve
i.
Air flow switch
4. Perform operating test on the following operating controls:
a. Operating control switch
b. Firing rate control
c. Water level control
d. Gas control butterfly valve
e. Combustion air controls
f.
Air-fuel drive motor linkage
5. Complete check out of boiler sequencing
6. Combustion analysis using electronic combustion analyzer.
7. Check combustion blower motor operation
8. Remove/Open door and brush clean fireside boiler tubes; if applicable
9. Clean water side of boiler
10. Replace hand hole gaskets as required
11. Check and tighten electrical connections in boiler controls panel
Review maintenance procedures with maintenance personnel and make recommendations for
additional service or repair, if required

City of Blue Springs – Vesper Hall

Page 8 of 11

B.

SEASONAL OPERATING INSPECTIONS:
1. Check condition of boiler housing
2. Check condition of associated piping for leaks
3.
4.

5.

Inspection and calibration of all safety and operating controls
Perform operational test and log the following operating controls:
a.
Operating control switch
b. Firing rate control
c. Water level control
d. Gas control valve
e. Combustion air control mechanism
f.
Air-fuel drive motor and linkage
g. Flush boiler and low water safety controls
Complete check out of boiler sequencing
Review maintenance procedures with maintenance personnel and make recommendations for
additional service or repair, if required.

City of Blue Springs – Vesper Hall

Page 9 of 11

GENERAL TERMS AND CONDITIONS
1.

Customer agrees to pay to Lippert Mechanical Service LLC the Contract Price in exchange for Lippert
Mechanical’s performance of the Scope of Services on the equipment as defined in the “Schedule of
Equipment.” Customer may request changes in the Scope of Services by written notice, but price
adjustments shall be by mutual written consent. Customer agrees that payment is due upon receipt
of invoice. Delinquent balances will accrue interest at a rate of 1.5% per month. Purchaser agrees to
pay the cost of all expenses incurred by Lippert Mechanical Service LLC to collect past due sums,
including but not limited to attorney’s costs and fees, collection, and court costs. Lippert Mechanical
Service LLC may elect to have all controversial matters submitted to mediation, arbitration, or any
other alternative resolution dispute procedure. Lippert Mechanical Service reserves the right to
discontinue service at any time payment has not been made as agreed.

2.

Lippert Mechanical Service LLC. shall not be required to identify, detect, encapsulate, or remove
asbestos, or products or materials containing asbestos or similar hazardous substances.

3.

Preventive maintenance shall consist of labor required to perform preventive maintenance on the
equipment as defined on the “Scheduled Equipment List.” Where Lippert Mechanical Service LLC. is
obligated under this Agreement for preventive maintenance materials, only those materials
necessary to perform maintenance on the equipment as defined on “Scheduled Equipment List” shall
be covered by this Agreement.

4.

Lippert Mechanical Service LLC obligation under this Agreement (unless specifically written herein)
does not include: latches, hardware or glass, ductwork, hinges, gaskets, lights, fixtures, door heaters,
plumbing and hydronic, pneumatic, refrigerant, or gas piping, centrifugal tubes, flues, sheet metal,
dampers, insulation, recording instruments, gauges or thermometers, water supply, electrical and
control wiring up to and including the unit disconnect switch, drain and steam lines beyond the
apparatus valves, electrical lines equipment beyond the apparatus main switch, moving or relocating
the equipment, repairs due to freezing or from contaminated corrosive water, water treatment
(unless provided for under optional services), repairs of chiller or condenser tube bundle, all nonmaintainable items such as pressure vessels, tubes, cabinets, tower fill, disconnect switches, circuit
breakers, boiler tubes and boiler sections or refractory, furnace heat exchangers, combustion
chambers, smoke stacks, chimney or breeching, boiler breechings and settings, radiators and their
components, automatic water feeders, low water cutoffs, fan housings, condensate pans, structural
supports, non-moving parts, storage tanks, painting of equipment, or cleaning of coils, ducts,
chimneys and flues, deliming and/or rodding of water cooling towers and condensers (unless
included below), and balancing of air, steam, or water distribution system.

5.

Lippert Mechanical Service LLC shall in no event be liable or responsible for any loss, delays, or
damages caused by or due to, but not limited to: Lightning, power failure or any other electrical
damage caused by malfunction of the electrical distribution system, lack of adequate natural gas or
fuel supply or pressure, water in oil, inadequate or excessive water supply or pressure, inadequate or
excessive hot water or steam supply or pressure, contamination of water supply or atmosphere,
faulty system engineering or design, accident, freezing, flooding, interruption in use of equipment,
failure to maintain desired temperatures and humidity levels, failure to provide timely service, willful
Initial Agreement

Standard Preventive General Terms and Conditions

Page 1 of 11

damage, misuse, abuse, negligence, fire, theft, clogged filters (unless Lippert Mechanical Service LLC
performs optional air filter service), improper installation, storms, operation of equipment beyond
design conditions, strikes, lockouts, explosion, theft, riot, civil commotion, malicious mischief,
asbestos, labor disturbances, freeze-up, fire, rust or corrosion, commercial delays, spoilage, loss of
business, war conditions, Acts of God, Acts of Government, failure to provide required parts and/or
materials, inability to obtain proper parts and/or materials through normal trade suppliers, or any
other circumstances beyond Lippert Mechanical Service LLC reasonable control. It is expressly agreed
that Lippert Mechanical Service LLC assumes no liability for accident, injury, breakage, loss, or
damage to property unless such damage is caused by negligent acts of employees of Lippert
Mechanical.
6.

Under no circumstances shall Lippert Mechanical Service LLC be responsible or liable for any indirect,
incidental or consequential damage or alleged personal injury of any kind relating to or arising out of
the existence, effect, removal, or treatment of an Organic Pathogen (i.e., any type of bacteria, virus,
fungus, mildew, wet or dry rot, mold or mycotoxin, as well as their spores, odors, and byproducts,
along with any reproductive body they produce, and any material containing them).

7.

Emergency service required to protect life or property shall be limited to the scope of service
described and type of coverage. If emergency service discloses no defect for which Lippert
Mechanical Service LLC is responsible under this Agreement, or if the emergency service is outside
the coverage elected, customer agrees to pay Lippert Mechanical Service LLC the prevailing charge
for such service. If Purchaser’s equipment and/or installation is of a critical nature, it is the
Purchaser’s sole responsibility to provide a complete standby system and/or adequate replacement
parts and components on site to facilitate expedient repairs.

8.

All charges related to the recovery of refrigerant as required by the provisions of Section 608 of the
U.S. Clean Air Act of 1990, are included in this Agreement, for equipment covered under this
Maintenance Agreement.

9.

This Agreement shall start on the effective date and remain in effect unless terminated on the
Anniversary Date by either party. To reflect changes in materials, changes in Scope of Services,
and/or the addition or deletion of equipment as defined in the “Schedule of Equipment,” this
Agreement price may be adjusted on the Anniversary Date. If Customer cancels this Agreement prior
to the Anniversary Date, Customer agrees to pay Lippert Mechanical Service LLC list prices for all
services and materials rendered to Customer to the date of cancellation.

10.

This document embodies the entire Agreement between the parties, and no oral agreement or
conversation shall be held to alter the provisions hereof, except for modifications initiated by Lippert
Mechanical Service LLC upon providing thirty (30) days written notice of same

11.

Each term of this Agreement is separate and severable from other terms herein and the failure,
unenforceability, or legal incapability of one or more terms will not affect the other terms of this
Agreement which will remain in full force and effect.

Initial Agreement
Standard Preventive General Terms and Conditions

Page 2 of 11

STANDARD PREVENTIVE
MAINTENANCE AGREEMENT
THIS PARTNERSHIP ENTERED INTO BY AND BETWEEN:

1215 West 12th. Street Ste.225
Kansas City, Missouri 64101
Phone: (816) 241-4442
Fax: (816) 241-4114

CONTRACT #02-139
RQN #2026-2054

AND

City of Blue Springs

SERVICES TO BE PERFORMED AT THE FOLLOWING LOCATIONS(S):

Public Safety Building
1100 SW Smith Street, Blue Springs MO 64104
For the period: April 1st, 2026 – March 31st, 2029

TYPE OF AGREEMENT
1.

ON-SITE FLEX AGREEMENT:
This Agreement provides Customer with a skilled HVAC service technician(s) for
hours of
service, which will be used on a weekly, monthly, bi-monthly, or quarterly basis as determined by the
owner. Lippert Mechanical Service LLC provides the tools, vehicle, insurance, maintenance tasks,
skilled labor, and scheduling for the Customer.
Because the Flex Agreement does not tie our services to any specific piece(s) of equipment or
scope of work, the Customer can direct our technicians to work on any piece of equipment or
perform and task that is needed during our scheduled or unscheduled visits. The work can consist of
preventive maintenance (on anything needed), electrical work, repairs of any kind, troubleshooting,
installation, etc. The Customer has the flexibility to use our services in any way they choose.

2.

X

STANDARD PREVENTIVE MAINTENANCE AGREEMENT:

This Agreement covers regular scheduled inspections per year on the equipment as defined on
the “Equipment List.” Repair parts and repair labor not included. No emergency labor included. Any
additional work or material required will be quoted and billed separately. Lippert Mechanical Service
LLC to provide these services in accordance with the “Terms and Conditions,” “Equipment List,” and
“Scope of Service.”

City of Blue Springs – Public Safety Building

Page 2 of 13

TERMS OF THE AGREEMENT
1.

City of Blue Springs agrees to pay Lippert Mechanical Service LLC $1,391.00 per month ($16,692.00
per year) for the services listed in this Agreement, beginning with the effective date of this
Agreement.

2.

This Agreement shall begin on April 1st, 2026. This Agreement is subject to negotiated price revisions
on the anniversary date, as defined in the General Terms and Conditions.

ACCEPTED BY:

APPROVED BY:
Lippert Mechanical Service LLC

BY:

BY:

TITLE:

TITLE: Service Sales Account Manager

DATE:

DATE:

City of Blue Springs – Public Safety Building

Tom Argubright

Page 3 of 13

SPECIAL SERVICES AND PROVISIONS
Labor, in addition to the contract specifications, will be invoiced at our standard service rates discounted
to the Contract Policy Holder Discount Rates.

OPTIONAL PRICING AND SERVICES:
Services included in this agreement:
Belts & Filters will be provided and changed by technicians at City of Blue Springs.
Service for Indoor Units for Computer Room Condensing Units performed by City of Blue
Springs.

Maintenance Schedule
Equipment
AHUs
Condensing Units
ERVs
Boilers
Boiler Pumps
VAVs
Heat Pumps

Jan.

X
X
X
X
X
X
X

Feb.

Mar.

City of Blue Springs – Public Safety Building

Apr.

X
X
X
X
X
X
X

May

June

July

X
X
X
X
X
X
X

Aug.

Sept.

Oct.

X
X
X
X
X
X
X

Nov.

Dec.

Page 4 of 13

SERVICE AGREEMENT
Lippert Mechanical Services LLC, herein after referred to as “Service Company,” agrees to furnish services
in accordance with the “General Terms and Conditions” and attached “Schedules.” This Agreement shall
become valid only upon acceptance by City of Blue Springs and approved by an officer of the Service
Company.

SCHEDULE OF EQUIPMENT COVERED BY THIS AGREEMENT
Equipment Type

Air Handling Unit
Air Handling Unit
Air Handling Unit
Air Handling Unit
Boiler
Boiler
Boiler
Boiler Pumps(3)
Condensing Unit
Condensing Unit
Condensing Unit
Condensing Unit
Condensing Unit
Condensing Unit
Condensing Unit
Condensing Unit
Condensing Unit
Condensing Unit
Heat Pump
Energy Recovery
Ventilator
Energy Recovery
Ventilator
VAVs(79 total)

Manufacturer

Model #

Serial #

Unit Tag

AAON
AAON
AAON
AAON
LAARS
LAARS
LAARS

M2H014R3AAACX
M2H022L3AAACX
M2H0261L3AAACX
M2H032L3AAACX
RHEOS+
RHEOS+
RHEOS+

201501-CGDD02370
201501-CGDF02371
201501-CGDG02372
201501-CGDH02372
N/A
N/A
N/A

LG
LG
LG
LG
LG
LG
LG
LG
LG
LG
LG

LSU181HSV3
LSU181HSV3
LSU181HSV3
LSU181HSV3
LSU243HLV
LSU181HSV3
LSU181HSV3
LSU181HSV3
LSU240HSV3
LSU240HSV3
ARUB168DTE

N/A
402KAFX00803
402KAFX00804
402KANY00847
809KAVH1FG39
402KAAE00800
402KABF00805
402KAWQ00801
404KAVH00079
404KAQJ00036
N/A

AHU-01
AHU-02
AHU-03
AHU-04
BOILER-01
BOILER-02
BOILER-03
BOILER PUMPS
CU-01
CU-02
CU-03
CU-04
CU-05
CU-06
CU-07
CU-08
CU-09
CU-10
CU-11 HEAT PUMP

RENEW AIRE

HE-8XRT

H146728C

ERV

RENEW AIRE

HE-4XRT

H146727C

ERV

City of Blue Springs – Public Safety Building

Page 5 of 13

SCOPE OF SERVICE
AIR HANDLERS
The services described below will be for the AIR-HANDLING UNITS listed on the “schedule of equipment to
be covered”
A.

AIR-HANDLER INSPECTION AND MAINTENANCE- The following services will be performed during the
quarterly inspections:
1.

Lubricate fan bearings per manufactures recommendation

2.

Lubricate motor bearings per manufacturer recommendation

3.

Adjust belts and sheaves.

4.

Check temperature drops across cooling/heating coils. Verify proper CFM requirements

5.

Lubricate and adjust dampers and linkages

6.

Check supply fan motor operating condition

7.

Inspect electrical connections on the existing motor starter and associated control panels

8.

Clean drain pans

9.

Inspect heating and cooling coils for cleanliness

10. Check the operation of each damper actuator and control valve
11. Check filters and inspect advancing mechanism
12. Calibrate all controllers
13. Calibrate all transmitters and gauges (if applicable)
14. Review sequence of operation
Review maintenance procedures with building personnel and make recommendations for additional
service or repair, if required

City of Blue Springs – Public Safety Building

Page 6 of 13

SCOPE OF SERVICE
HOT WATER BOILER INSPECTION SERVICE
The services described below will be for the HOT WATER BOILERS listed on the “schedule of equipment to
be covered”
A.

SEASONAL START-UP INSPECTION-- The following services will be performed prior to start-up:
1. Check condition of boiler housing
2. Check condition of associated piping for leaks
3. Perform operational test on the following safety controls:
a. Low water cutoffs. Disassemble and clean as required
b. High temperature cut-out
c. Flame safeguard control
d. High gas pressure switch
e. Low gas pressure switch
f.
Boiler pressure relief valve
g. Gas safety shut-off valves
h. Gas pressure regulating valve
i.
Air flow switch
4. Perform operating test on the following operating controls:
a. Operating control switch
b. Firing rate control
c. Water level control
d. Gas control butterfly valve
e. Combustion air controls
f.
Air-fuel drive motor linkage
5. Complete check out of boiler sequencing
6. Combustion analysis using electronic combustion analyzer.
7. Check combustion blower motor operation
8. Remove/Open door and brush clean fireside boiler tubes; if applicable
9. Clean water side of boiler
10. Replace hand hole gaskets as required
11. Check and tighten electrical connections in boiler controls panel
Review maintenance procedures with maintenance personnel and make recommendations for
additional service or repair, if required

City of Blue Springs – Public Safety Building

Page 7 of 13

B.

MONTHLY/SEASONAL OPERATING INSPECTIONS:
1. Check condition of boiler housing
2. Check condition of associated piping for leaks
3.
4.

5.

Inspection and calibration of all safety and operating controls
Perform operational test and log the following operating controls:
a.
Operating control switch
b. Firing rate control
c. Water level control
d. Gas control valve
e. Combustion air control mechanism
f.
Air-fuel drive motor and linkage
g. Flush boiler and low water safety controls
Complete check out of boiler sequencing
Review maintenance procedures with maintenance personnel and make recommendations for
additional service or repair, if required.

City of Blue Springs – Public Safety Building

Page 8 of 13

SCOPE OF SERVICE
CHILLED WATER & HOT WATER PUMPS
The services provided below will be for the CHILLED WATER & HOT WATER PUMPS listed on the “schedule
of equipment covered”:
A.

PUMP INSPECTION AND MAINTENANCE. The following will be performed six (6) times per year:
1.
2.
3.

Lubricate pump bearings per manufacturer’s recommendations
Lubricate motor bearings per manufacturer’s recommendations
Tighten all nuts and bolts. Check motor mounts and vibration pads. Replace an adjust as
required
4.
Visually check pump alignment and coupling
5.
Check motor operating conditions
6.
Inspect electrical connections and contactors
7.
Check and clean strainers, then check hand valve
8.
Inspect mechanical seals. Replace as required. Or inspect pump packing. Replace and adjust as
required
9.
Verify gauges for accuracy
10. Clean external surfaces as required
11. Check suction and discharge pressure
Review maintenance procedures with the building engineer and make recommendations for
additional service or repairs, if required

City of Blue Springs – Public Safety Building

Page 9 of 13

SCOPE OF SERVICE
AIR COOLED CONDENSING UNITS
The services described below will be for the AIR COOLED CONDENSING UNIT(S) listed on the “schedule of
equipment”
A.

SPRING START-UP INSPECTION – The following services will be performed during or shortly after
seasonal start-up:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.

B.

Check condenser coil
Lubricate fan motor bearings
Adjust belt tension and check condition
Tighten drives and pulleys
Check system for oil and refrigerant leaks
Check system for proper oil charge
Check system for proper refrigerant charge
Check operation of refrigerant controls
Check general operation and condition of compressors
Make pump down capacity check of compressors
Meg ohm compressor motors
Check operation of expansion valves
Check all wiring for loose connections
Check operation and setting of unloaders (if applicable)
Check voltage and amperage of compressors

MID-SEASON OPERATIONAL INSPECTION:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.

Check condenser coils
Lubricate fan motor bearings
Adjust belt tension and check condition
Tighten drives and pulleys
Check system for oil and refrigerant leaks
Check system for proper oil charge
Check system for proper refrigerant charge
Check operation of refrigerant controls
Check general operation and condition of compressors
Make pump down capacity check of compressors
Check operation of expansion valves
Check all wiring for loose connections
Check operation and setting of unloaders (if applicable)
Check voltage and amperage of compressors
Review maintenance procedures with maintenance personnel and make recommendations for
additional service or repair, if required

City of Blue Springs – Public Safety Building

Page 10 of 13

SCOPE OF WORK
VARIABLE AIR VOLUME TERMINAL UNITS
The services described below will be for the VARIABLE AIR VOLUME TERMINAL UNITS listed on the
“schedule of equipment to be covered”
A.

OPERATING INSPECTIONS – The following services will be performed one time annually.
1.

Operate/log front end computer monitoring system. Check only available information for each
VAV box terminal unit. Notify owner if problems are found through monitoring system.
Notify Customer if any operating problems are found during our system review of the VAV box
terminal units.

City of Blue Springs – Public Safety Building

Page 11 of 13

GENERAL TERMS AND CONDITIONS
1.

Customer agrees to pay to Lippert Mechanical Service LLC the Contract Price in exchange for Lippert
Mechanical’s performance of the Scope of Services on the equipment as defined in the “Schedule of
Equipment.” Customer may request changes in the Scope of Services by written notice, but price
adjustments shall be by mutual written consent. Customer agrees that payment is due upon receipt
of invoice. Delinquent balances will accrue interest at a rate of 1.5% per month. Purchaser agrees to
pay the cost of all expenses incurred by Lippert Mechanical Service LLC to collect past due sums,
including but not limited to attorney’s costs and fees, collection, and court costs. Lippert Mechanical
Service LLC may elect to have all controversial matters submitted to mediation, arbitration, or any
other alternative resolution dispute procedure. Lippert Mechanical Service reserves the right to
discontinue service at any time payment has not been made as agreed.

2.

Lippert Mechanical Service LLC. shall not be required to identify, detect, encapsulate, or remove
asbestos, or products or materials containing asbestos or similar hazardous substances.

3.

Preventive maintenance shall consist of labor required to perform preventive maintenance on the
equipment as defined on the “Scheduled Equipment List.” Where Lippert Mechanical Service LLC. is
obligated under this Agreement for preventive maintenance materials, only those materials
necessary to perform maintenance on the equipment as defined on “Scheduled Equipment List” shall
be covered by this Agreement.

4.

Lippert Mechanical Service LLC obligation under this Agreement (unless specifically written herein)
does not include: latches, hardware or glass, ductwork, hinges, gaskets, lights, fixtures, door heaters,
plumbing and hydronic, pneumatic, refrigerant, or gas piping, centrifugal tubes, flues, sheet metal,
dampers, insulation, recording instruments, gauges or thermometers, water supply, electrical and
control wiring up to and including the unit disconnect switch, drain and steam lines beyond the
apparatus valves, electrical lines equipment beyond the apparatus main switch, moving or relocating
the equipment, repairs due to freezing or from contaminated corrosive water, water treatment
(unless provided for under optional services), repairs of chiller or condenser tube bundle, all nonmaintainable items such as pressure vessels, tubes, cabinets, tower fill, disconnect switches, circuit
breakers, boiler tubes and boiler sections or refractory, furnace heat exchangers, combustion
chambers, smoke stacks, chimney or breeching, boiler breechings and settings, radiators and their
components, automatic water feeders, low water cutoffs, fan housings, condensate pans, structural
supports, non-moving parts, storage tanks, painting of equipment, or cleaning of coils, ducts,
chimneys and flues, deliming and/or rodding of water cooling towers and condensers (unless
included below), and balancing of air, steam, or water distribution system.

5.

Lippert Mechanical Service LLC shall in no event be liable or responsible for any loss, delays, or
damages caused by or due to, but not limited to: Lightning, power failure or any other electrical
damage caused by malfunction of the electrical distribution system, lack of adequate natural gas or
fuel supply or pressure, water in oil, inadequate or excessive water supply or pressure, inadequate or
excessive hot water or steam supply or pressure, contamination of water supply or atmosphere,
faulty system engineering or design, accident, freezing, flooding, interruption in use of equipment,
failure to maintain desired temperatures and humidity levels, failure to provide timely service, willful
Initial Agreement

Standard Preventive General Terms and Conditions

Page 1 of 13

damage, misuse, abuse, negligence, fire, theft, clogged filters (unless Lippert Mechanical Service LLC
performs optional air filter service), improper installation, storms, operation of equipment beyond
design conditions, strikes, lockouts, explosion, theft, riot, civil commotion, malicious mischief,
asbestos, labor disturbances, freeze-up, fire, rust or corrosion, commercial delays, spoilage, loss of
business, war conditions, Acts of God, Acts of Government, failure to provide required parts and/or
materials, inability to obtain proper parts and/or materials through normal trade suppliers, or any
other circumstances beyond Lippert Mechanical Service LLC reasonable control. It is expressly agreed
that Lippert Mechanical Service LLC assumes no liability for accident, injury, breakage, loss, or
damage to property unless such damage is caused by negligent acts of employees of Lippert
Mechanical.
6.

Under no circumstances shall Lippert Mechanical Service LLC be responsible or liable for any indirect,
incidental or consequential damage or alleged personal injury of any kind relating to or arising out of
the existence, effect, removal, or treatment of an Organic Pathogen (i.e., any type of bacteria, virus,
fungus, mildew, wet or dry rot, mold or mycotoxin, as well as their spores, odors, and byproducts,
along with any reproductive body they produce, and any material containing them).

7.

Emergency service required to protect life or property shall be limited to the scope of service
described and type of coverage. If emergency service discloses no defect for which Lippert
Mechanical Service LLC is responsible under this Agreement, or if the emergency service is outside
the coverage elected, customer agrees to pay Lippert Mechanical Service LLC the prevailing charge
for such service. If Purchaser’s equipment and/or installation is of a critical nature, it is the
Purchaser’s sole responsibility to provide a complete standby system and/or adequate replacement
parts and components on site to facilitate expedient repairs.

8.

All charges related to the recovery of refrigerant as required by the provisions of Section 608 of the
U.S. Clean Air Act of 1990, are included in this Agreement, for equipment covered under this
Maintenance Agreement.

9.

This Agreement shall start on the effective date and remain in effect unless terminated on the
Anniversary Date by either party. To reflect changes in materials, changes in Scope of Services,
and/or the addition or deletion of equipment as defined in the “Schedule of Equipment,” this
Agreement price may be adjusted on the Anniversary Date. If Customer cancels this Agreement prior
to the Anniversary Date, Customer agrees to pay Lippert Mechanical Service LLC list prices for all
services and materials rendered to Customer to the date of cancellation.

10.

This document embodies the entire Agreement between the parties, and no oral agreement or
conversation shall be held to alter the provisions hereof, except for modifications initiated by Lippert
Mechanical Service LLC upon providing thirty (30) days written notice of same

11.

Each term of this Agreement is separate and severable from other terms herein and the failure,
unenforceability, or legal incapability of one or more terms will not affect the other terms of this
Agreement which will remain in full force and effect.

Initial Agreement
Standard Preventive General Terms and Conditions

Page 2 of 13

STANDARD PREVENTIVE
MAINTENANCE AGREEMENT
THIS PARTNERSHIP ENTERED INTO BY AND BETWEEN:

1215 West 12th. Street Ste.225
Kansas City, Missouri 64101
Phone: (816) 241-4442
Fax: (816) 241-4114

CONTRACT #02-139
RQN #2026-2056

AND

City of Blue Springs

SERVICES TO BE PERFORMED AT THE FOLLOWING LOCATIONS(S):

Field House
425 NE Mock Ave, Blue Springs MO 64104
For the period: April 1st, 2026 – March 31st, 2029

TYPE OF AGREEMENT
1.

ON-SITE FLEX AGREEMENT:
This Agreement provides Customer with a skilled HVAC service technician(s) for
hours of
service, which will be used on a weekly, monthly, bi-monthly, or quarterly basis as determined by the
owner. Lippert Mechanical Service LLC provides the tools, vehicle, insurance, maintenance tasks,
skilled labor, and scheduling for the Customer.
Because the Flex Agreement does not tie our services to any specific piece(s) of equipment or
scope of work, the Customer can direct our technicians to work on any piece of equipment or
perform and task that is needed during our scheduled or unscheduled visits. The work can consist of
preventive maintenance (on anything needed), electrical work, repairs of any kind, troubleshooting,
installation, etc. The Customer has the flexibility to use our services in any way they choose.

2.

X

STANDARD PREVENTIVE MAINTENANCE AGREEMENT:

This Agreement covers regular scheduled inspections per year on the equipment as defined on
the “Equipment List.” Repair parts and repair labor not included. No emergency labor included. Any
additional work or material required will be quoted and billed separately. Lippert Mechanical Service
LLC to provide these services in accordance with the “Terms and Conditions,” “Equipment List,” and
“Scope of Service.”

City of Blue Springs – Field House

Page 2 of 11

TERMS OF THE AGREEMENT
1.

City of Blue Springs agrees to pay Lippert Mechanical Service LLC $1,163.00 per month ($13,956.00
per year) for the services listed in this Agreement, beginning with the effective date of this
Agreement.

2.

This Agreement shall begin on April 1st, 2026. This Agreement is subject to negotiated price revisions
on the anniversary date, as defined in the General Terms and Conditions.

ACCEPTED BY:

APPROVED BY:
Lippert Mechanical Service LLC

BY:

BY:

TITLE:

TITLE: Service Sales Account Manager

DATE:

DATE:

City of Blue Springs – Field House

Tom Argubright

Page 3 of 11

SPECIAL SERVICES AND PROVISIONS
Labor, in addition to the contract specifications, will be invoiced at our standard service rates discounted
to the Contract Policy Holder Discount Rates

OPTIONAL PRICING AND SERVICES:
Services included in this agreement:
Belts & Filters will be provided and changed by technicians at City of Blue Springs
Provide Digital Documentation of Maintenance performed (XOi)

Maintenance Schedule
Equipment
Condensing Units
Air Handler Units
Package Units
Roof Top Unit

Jan.

Feb.

X
X
X

City of Blue Springs – Field House

Mar.

Apr.

X
X
X
X

May

June

July

X
X
X
X

Aug.

Sept.

Oct.

Nov.

Dec.

X
X
X

Page 4 of 11

SERVICE AGREEMENT
Lippert Mechanical Services LLC, herein after referred to as “Service Company,” agrees to furnish services
in accordance with the “General Terms and Conditions” and attached “Schedules.” This Agreement shall
become valid only upon acceptance by City of Blue Springs and approved by an officer of the Service
Company.

SCHEDULE OF EQUIPMENT COVERED BY THIS AGREEMENT
Equipment Type

AHU
AHU
AHU
AHU
AHU
AHU
AHU
AHU
Condensing Unit
Condensing Unit
Condensing Unit
Condensing Unit
Condensing Unit
Condensing Unit
Condensing Unit
Condensing Unit
Packaged Unit
Packaged Unit
Packaged Unit
Packaged Unit
Packaged Unit
Packaged Unit
Packaged Unit

Manufacturer

LENNOX
LENNOX
LENNOX
LENNOX
LENNOX
LENNOX
LENNOX
LENNOX
LENNOX
LENNOX
LENNOX
LENNOX
LENNOX
LENNOX
LENNOX
CHAMPION
TRANE
TRANE
LENNOX
LENNOX
LENNOX
LENNOX
LENNOX

City of Blue Springs – Field House

Model #

TAA180S4D-1Y
CX34-49C-6F-1
CX34-50/60C-6F-1
CX34-50/60C-6F-1
CX34-38B-6F-3
CX34-38B-6F-3
CX34-43C-6F-1
CX34-43C-6F-1
TSA048S4N43Y
TSA060S4N44Y
TSA180S4DN1Y
TSA042S4N43Y
TSA042S4N43Y
TSA036S4N43Y
TSA036S4N43Y
TCD2B48S31SA
GAC300A3EMA
GAC300A3EMA
LGH240H4MS3Y
LGH300S4BH4Y
LGH300S4BH4Y
LGH180H4BS4Y
LGH300S4BH4Y

Serial #

5615E08456
6015C11790
6015C12894
6015C12892
6015B56709
6015B56708
6015B35900
6015B35908
5815B08157
5815A09244
5614M04846
5815C09268
5814E11204
5815C06350
5815C06361
C2K74820716
15251064JA
15251063JA
5617L01235
5621B10532
5621B10533
5620G04410
5621B10531

Unit Tag

AHU-01
AHU-01
AHU-2A
AHU-2B
AHU-3A
AHU-3B
AHU-4A
AHU-4B
CONDENSING UNIT -4A
CONDENSING UNIT-01
CONDENSING UNIT-05
CONDENSING UNIT-2A
CONDENSING UNIT-2B
CONDENSING UNIT-3A
CONDENSING UNIT-3B
CONDENSING UNIT-4B
PACKAGE UNIT -02
PACKAGE UNIT -03
PACKAGE UNIT-07
RTU-01
RTU-04
RTU-05
RTU-06

Page 5 of 11

SCOPE OF SERVICE
AIR HANDLERS
The services described below will be for the AIR-HANDLING UNITS listed on the “schedule of equipment to
be covered”
A.

AIR-HANDLER INSPECTION AND MAINTENANCE- The following services will be performed during the
quarterly inspections:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.

Lubricate fan bearings per manufactures recommendation
Lubricate motor bearings per manufacturer recommendation
Adjust belts and sheaves.
Check temperature drops across cooling/heating coils. Verify proper CFM requirements
Lubricate and adjust dampers and linkages
Check supply fan motor operating condition
Inspect electrical connections on the existing motor starter and associated control panels
Clean drain pans
Inspect heating and cooling coils for cleanliness
Check the operation of each damper actuator and control valve
Check filters and inspect advancing mechanism
Calibrate all controllers
Calibrate all transmitters and gauges (if applicable)
Review sequence of operation

Review maintenance procedures with building personnel and make recommendations for additional
service or repair, if required.

City of Blue Springs – Field House

Page 6 of 11

SCOPE OF SERVICE
AIR COOLED CONDENSING UNITS
The services described below will be for the AIR COOLED CONDENSING UNIT(S) listed on the “schedule of
equipment”
A.

SPRING START-UP INSPECTION – The following services will be performed during or shortly after
seasonal start-up:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.

B.

Check condenser coil
Lubricate fan motor bearings
Adjust belt tension and check condition
Check drives and pulleys for tightness
Check system for oil and refrigerant leaks
Check system for proper oil charge
Check system for proper refrigerant charge
Check operation of refrigerant controls
Check general operation and condition of compressors
Make pump down capacity check of compressors
Meg ohm compressor motors
Check operation of expansion valves
Check all wiring for loose connections
Check operation and setting of unloaders (if applicable)
Check voltage and amperage of compressors

MID-SEASON OPERATIONAL INSPECTION:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.

Check condenser coils
Lubricate fan motor bearings
Adjust belt tension and check condition
Check drives and pulleys for tightness
Check system for oil and refrigerant leaks
Check system for proper oil charge
Check system for proper refrigerant charge
Check operation of refrigerant controls
Check general operation and condition of compressors
Make pump down capacity check of compressors
Check operation of expansion valves
Check all wiring for loose connections
Check operation and setting of unloaders (if applicable)
Check voltage and amperage of compressors
Review maintenance procedures with maintenance personnel and make recommendations for
additional service or repair, if required

City of Blue Springs – Field House

Page 7 of 11

SCOPE OF SERVICE
HVAC PACKAGE ROOFTOP AND SPLIT SYSTEMS
The services described below will be for the PACKAGE ROOFTOPS OR SPLIT SYSTEM air-conditioning/gas
heating systems
A.

SPRING START-UP INSPECTION – The following services will be performed during or shortly after
seasonal start-up:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.

Check filters
Clean drain pan as required
Check condenser coils
Lubricate fan and motor bearings
Adjust belt tension and check condition
Check drives and pulleys for tightness
Check system for oil and refrigerant leaks by visual inspection
Check oil supply and refrigerant charge with calibrated gauges
Check operation of refrigerant controls. Calibrate controls as required
Check general operation and condition of compressors
Check oil pump operation and oil level (if applicable)
Check discharge pressure and suction pressure
Make pump down capacity check
Check operation of damper motors and controls
Check operation of expansion valves
Check and calibrate operation of system microprocessor controls
Check wiring for loose connections
Adjust and tighten linkages on all dampers
Check voltage and amperage of compressors
Check operation and setting of unloaders (if applicable)

Review maintenance procedures with building engineer and make recommendations for additional
service or repair, if required.
B.

MID-SEASON INSPECTION:
1.
2.
3.
4.
5.
6.
7.

Check filters
Check evaporator coil condition
Clean drain pan as required
Check condenser coils
Lubricate fan and motor bearings
Adjust belt tension and check condition
Tighten drives and pulleys

City of Blue Springs – Field House

Page 8 of 11

Mid-Season Inspection (Cont.)

8.
9.
10.
11.
12.

Check general operation of unit and controls
Check refrigerant charge
Check for vibration and noise
Check for loose connections
Check oil pressure and level (if applicable)

Review maintenance procedures with building engineer and make recommendations for additional
service or repair, if required.
C.

FALL START-UP INSPECTION – The following services will be performed during or shortly after
seasonal start-up.
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.

Check filters
Lubricate fan motors and bearings
Adjust belt tension and check condition
Tighten drives and pulleys
Check operation of damper motors and controls
Check and tighten linkages as required
Check burner condition
Check heat exchanger condition
Check operation of heating controls
Check gas pressure for proper burner operation
Check flame signals and all safety devices
Check fan / limit switch operation
Check fan and limit switch operation
Check economizer controls
Check operation of combustion blower motor
Check and tighten electrical conditions

Review maintenance procedures with building engineer and make recommendations for additional
service or repair, if required.
D.

MID-SEASON INSPECTION:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.

Check filters.
Lubricate fan and motor bearings
Adjust belt tension and check condition
Check fan and limit operation
Check burner condition
Check heat exchanger condition
Check operation of safeties and vent motors
Check flame safety operation
Check general operation of heating system
Tighten all electrical connections

Review maintenance procedures with building engineer and make recommendations for additional
service or repair, if required.
City of Blue Springs – Field House

Page 9 of 11

GENERAL TERMS AND CONDITIONS
1.

Customer agrees to pay to Lippert Mechanical Service LLC the Contract Price in exchange for Lippert
Mechanical’s performance of the Scope of Services on the equipment as defined in the “Schedule of
Equipment.” Customer may request changes in the Scope of Services by written notice, but price
adjustments shall be by mutual written consent. Customer agrees that payment is due upon receipt
of invoice. Delinquent balances will accrue interest at a rate of 1.5% per month. Purchaser agrees to
pay the cost of all expenses incurred by Lippert Mechanical Service LLC to collect past due sums,
including but not limited to attorney’s costs and fees, collection, and court costs. Lippert Mechanical
Service LLC may elect to have all controversial matters submitted to mediation, arbitration, or any
other alternative resolution dispute procedure. Lippert Mechanical Service reserves the right to
discontinue service at any time payment has not been made as agreed.

2.

Lippert Mechanical Service LLC. shall not be required to identify, detect, encapsulate, or remove
asbestos, or products or materials containing asbestos or similar hazardous substances.

3.

Preventive maintenance shall consist of labor required to perform preventive maintenance on the
equipment as defined on the “Scheduled Equipment List.” Where Lippert Mechanical Service LLC. is
obligated under this Agreement for preventive maintenance materials, only those materials
necessary to perform maintenance on the equipment as defined on “Scheduled Equipment List” shall
be covered by this Agreement.

4.

Lippert Mechanical Service LLC obligation under this Agreement (unless specifically written herein)
does not include: latches, hardware or glass, ductwork, hinges, gaskets, lights, fixtures, door heaters,
plumbing and hydronic, pneumatic, refrigerant, or gas piping, centrifugal tubes, flues, sheet metal,
dampers, insulation, recording instruments, gauges or thermometers, water supply, electrical and
control wiring up to and including the unit disconnect switch, drain and steam lines beyond the
apparatus valves, electrical lines equipment beyond the apparatus main switch, moving or relocating
the equipment, repairs due to freezing or from contaminated corrosive water, water treatment
(unless provided for under optional services), repairs of chiller or condenser tube bundle, all nonmaintainable items such as pressure vessels, tubes, cabinets, tower fill, disconnect switches, circuit
breakers, boiler tubes and boiler sections or refractory, furnace heat exchangers, combustion
chambers, smoke stacks, chimney or breeching, boiler breechings and settings, radiators and their
components, automatic water feeders, low water cutoffs, fan housings, condensate pans, structural
supports, non-moving parts, storage tanks, painting of equipment, or cleaning of coils, ducts,
chimneys and flues, deliming and/or rodding of water cooling towers and condensers (unless
included below), and balancing of air, steam, or water distribution system.

5.

Lippert Mechanical Service LLC shall in no event be liable or responsible for any loss, delays, or
damages caused by or due to, but not limited to: Lightning, power failure or any other electrical
damage caused by malfunction of the electrical distribution system, lack of adequate natural gas or
fuel supply or pressure, water in oil, inadequate or excessive water supply or pressure, inadequate or
excessive hot water or steam supply or pressure, contamination of water supply or atmosphere,
faulty system engineering or design, accident, freezing, flooding, interruption in use of equipment,
failure to maintain desired temperatures and humidity levels, failure to provide timely service, willful
Initial Agreement

Standard Preventive General Terms and Conditions

Page 1 of 11

damage, misuse, abuse, negligence, fire, theft, clogged filters (unless Lippert Mechanical Service LLC
performs optional air filter service), improper installation, storms, operation of equipment beyond
design conditions, strikes, lockouts, explosion, theft, riot, civil commotion, malicious mischief,
asbestos, labor disturbances, freeze-up, fire, rust or corrosion, commercial delays, spoilage, loss of
business, war conditions, Acts of God, Acts of Government, failure to provide required parts and/or
materials, inability to obtain proper parts and/or materials through normal trade suppliers, or any
other circumstances beyond Lippert Mechanical Service LLC reasonable control. It is expressly agreed
that Lippert Mechanical Service LLC assumes no liability for accident, injury, breakage, loss, or
damage to property unless such damage is caused by negligent acts of employees of Lippert
Mechanical.
6.

Under no circumstances shall Lippert Mechanical Service LLC be responsible or liable for any indirect,
incidental or consequential damage or alleged personal injury of any kind relating to or arising out of
the existence, effect, removal, or treatment of an Organic Pathogen (i.e., any type of bacteria, virus,
fungus, mildew, wet or dry rot, mold or mycotoxin, as well as their spores, odors, and byproducts,
along with any reproductive body they produce, and any material containing them).

7.

Emergency service required to protect life or property shall be limited to the scope of service
described and type of coverage. If emergency service discloses no defect for which Lippert
Mechanical Service LLC is responsible under this Agreement, or if the emergency service is outside
the coverage elected, customer agrees to pay Lippert Mechanical Service LLC the prevailing charge
for such service. If Purchaser’s equipment and/or installation is of a critical nature, it is the
Purchaser’s sole responsibility to provide a complete standby system and/or adequate replacement
parts and components on site to facilitate expedient repairs.

8.

All charges related to the recovery of refrigerant as required by the provisions of Section 608 of the
U.S. Clean Air Act of 1990, are included in this Agreement, for equipment covered under this
Maintenance Agreement.

9.

This Agreement shall start on the effective date and remain in effect unless terminated on the
Anniversary Date by either party. To reflect changes in materials, changes in Scope of Services,
and/or the addition or deletion of equipment as defined in the “Schedule of Equipment,” this
Agreement price may be adjusted on the Anniversary Date. If Customer cancels this Agreement prior
to the Anniversary Date, Customer agrees to pay Lippert Mechanical Service LLC list prices for all
services and materials rendered to Customer to the date of cancellation.

10.

This document embodies the entire Agreement between the parties, and no oral agreement or
conversation shall be held to alter the provisions hereof, except for modifications initiated by Lippert
Mechanical Service LLC upon providing thirty (30) days written notice of same

11.

Each term of this Agreement is separate and severable from other terms herein and the failure,
unenforceability, or legal incapability of one or more terms will not affect the other terms of this
Agreement which will remain in full force and effect.

Initial Agreement
Standard Preventive General Terms and Conditions

Page 2 of 11

STANDARD PREVENTIVE
MAINTENANCE AGREEMENT
THIS PARTNERSHIP ENTERED INTO BY AND BETWEEN:

1215 West 12th. Street Ste.225
Kansas City, Missouri 64101
Phone: (816) 241-4442
Fax: (816) 241-4114

CONTRACT #02-139
RQN #2026-2058

AND

City of Blue Springs

SERVICES TO BE PERFORMED AT THE FOLLOWING LOCATIONS(S):

Public Works
500 SE Sunnyside School Road, Blue Springs MO 64104
For the period: April 1st, 2026 – March 31st, 2029

TYPE OF AGREEMENT
1.

ON-SITE FLEX AGREEMENT:
This Agreement provides Customer with a skilled HVAC service technician(s) for
hours of
service, which will be used on a weekly, monthly, bi-monthly, or quarterly basis as determined by the
owner. Lippert Mechanical Service LLC provides the tools, vehicle, insurance, maintenance tasks,
skilled labor, and scheduling for the Customer.
Because the Flex Agreement does not tie our services to any specific piece(s) of equipment or
scope of work, the Customer can direct our technicians to work on any piece of equipment or
perform and task that is needed during our scheduled or unscheduled visits. The work can consist of
preventive maintenance (on anything needed), electrical work, repairs of any kind, troubleshooting,
installation, etc. The Customer has the flexibility to use our services in any way they choose.

2.

X

STANDARD PREVENTIVE MAINTENANCE AGREEMENT:

This Agreement covers regular scheduled inspections per year on the equipment as defined on
the “Equipment List.” Repair parts and repair labor not included. No emergency labor included. Any
additional work or material required will be quoted and billed separately. Lippert Mechanical Service
LLC to provide these services in accordance with the “Terms and Conditions,” “Equipment List,” and
“Scope of Service.”

City of Blue Springs – Public Works

Page 2 of 11

TERMS OF THE AGREEMENT
1.

City of Blue Springs agrees to pay Lippert Mechanical Service LLC $624.00 per month ($7,488.00 per
year) for the services listed in this Agreement, beginning with the effective date of this Agreement.

2.

This Agreement shall begin on April 1st, 2026. This Agreement is subject to negotiated price revisions
on the anniversary date, as defined in the General Terms and Conditions.

ACCEPTED BY:

APPROVED BY:
Lippert Mechanical Service LLC

BY:

BY:

TITLE:

TITLE: Service Sales Account Manager

DATE:

DATE:

City of Blue Springs – Public Works

Tom Argubright

Page 3 of 11

SPECIAL SERVICES AND PROVISIONS
Labor, in addition to the contract specifications, will be invoiced at our standard service rates discounted
to the Contract Policy Holder Discount Rates.

OPTIONAL PRICING AND SERVICES:
Services included in this agreement:
Belts & Filters will be provided and changed by technicians at City of Blue Springs.
Provide Digital Documentation of Maintenance performed (XOi)

Maintenance Schedule
Equipment
Condensing Units
Air Handler Units
Package Units

Jan.

X
X
X

Feb.

City of Blue Springs – Public Works

Mar.

Apr.

X
X
X

May

June

July

X
X
X

Aug.

Sept.

Oct.

X
X
X

Nov.

Dec.

Page 4 of 11

SERVICE AGREEMENT
Lippert Mechanical Services LLC, herein after referred to as “Service Company,” agrees to furnish services
in accordance with the “General Terms and Conditions” and attached “Schedules.” This Agreement shall
become valid only upon acceptance by City of Blue Springs and approved by an officer of the Service
Company.

SCHEDULE OF EQUIPMENT COVERED BY THIS AGREEMENT
Equipment Type

AHU
AHU
Condensing Unit
Packaged Unit
Packaged Unit
Packaged Unit
Packaged Unit

Manufacturer

YORK
ADP
CARRIER
YORK
YORK
YORK
YORK

City of Blue Springs – Public Works

Model #

TG9S060B
YE22130E145B1605AP
NA
ZXG14E2B3AA1A111A3
ZE060H12A2A1ABA1A2
ZE060H12A
ZE060H12A

Serial #

W1M1429705
7119H07268
NA
N2H1343428
N2C1807484
N2C1832007
N2H1391899

Unit Tag

AHU-01
AHU-02
CONDENSING UNIT-01
RTU-01
RTU-02
RTU-03
RTU-04

Page 5 of 11

SCOPE OF SERVICE
AIR HANDLERS
The services described below will be for the AIR-HANDLING UNITS listed on the “schedule of equipment to
be covered”
A.

AIR-HANDLER INSPECTION AND MAINTENANCE- The following services will be performed during the
quarterly inspections:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.

Lubricate fan bearings per manufactures recommendation
Lubricate motor bearings per manufacturer recommendation
Adjust belts and sheaves
Check temperature drops across cooling/heating coils. Verify proper CFM requirements
Lubricate and adjust dampers and linkages
Check supply fan motor operating condition
Inspect electrical connections on the existing motor starter and associated control panels
Clean drain pans
Inspect heating and cooling coils for cleanliness
Check the operation of each damper actuator and control valve
Check filters and inspect advancing mechanism
Calibrate all controllers
Calibrate all transmitters and gauges (if applicable)
Review sequence of operation

Review maintenance procedures with building personnel and make recommendations for additional
service or repair, if required.

City of Blue Springs – Public Works

Page 6 of 11

SCOPE OF SERVICE
AIR COOLED CONDENSING UNITS
The services described below will be for the AIR COOLED CONDENSING UNIT(S) listed on the “schedule of
equipment”
A.

SPRING START-UP INSPECTION – The following services will be performed during or shortly after
seasonal start-up:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.

B.

Check condenser coil
Lubricate fan motor bearings
Adjust belt tension and check condition
Tighten drives and pulleys
Inspect system for oil and refrigerant leaks
Check system for proper oil charge
Check system for proper refrigerant charge
Check operation of refrigerant controls
Check general operation and condition of compressors
Make pump down capacity check of compressors
Meg ohm compressor motors
Check operation of expansion valves
Check all wiring for loose connections
Check operation and setting of unloaders (if applicable)
Check voltage and amperage of compressors

MID-SEASON OPERATIONAL INSPECTION:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.

Check condenser coils
Lubricate fan motor bearings
Adjust belt tension and check condition
Tighten drives and pulleys
Inspect system for oil and refrigerant leaks
Check system for proper oil charge
Check system for proper refrigerant charge
Check operation of refrigerant controls
Check general operation and condition of compressors
Make pump down capacity check of compressors
Check operation of expansion valves
Check all wiring for loose connections
Check operation and setting of unloaders (if applicable)
Check voltage and amperage of compressors
Review maintenance procedures with maintenance personnel and make recommendations for
additional service or repair, if required

City of Blue Springs – Public Works

Page 7 of 11

SCOPE OF SERVICE
HVAC PACKAGE ROOFTOP AND SPLIT SYSTEMS
The services described below will be for the PACKAGE ROOFTOPS OR SPLIT SYSTEM air-conditioning/gas
heating systems
A.

SPRING START-UP INSPECTION – The following services will be performed during or shortly after
seasonal start-up:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.

Check filters
Clean drain pan as required
Check condenser coils
Lubricate fan and motor bearings
Adjust belt tension and check condition
Tighten drives and pulleys
Check system for oil and refrigerant leaks by visual inspection
Check oil supply and refrigerant charge with calibrated gauges
Check operation of refrigerant controls. Calibrate controls as required
Check general operation and condition of compressors
Check oil pump operation and oil level (if applicable)
Check discharge pressure and suction pressure
Make pump down capacity check
Check operation of damper motors and controls
Check operation of expansion valves
Check and calibrate operation of system microprocessor controls
Check wiring for loose connections
Adjust and tighten linkages on all dampers
Check voltage and amperage of compressors
Check operation and setting of unloaders (if applicable)

Review maintenance procedures with building engineer and make recommendations for additional
service or repair, if required.
B.

MID-SEASON INSPECTION:
1.
2.
3.
4.
5.
6.
7.

Check filters
Check evaporator coil condition
Clean drain pan as required
Check condenser coils
Lubricate fan and motor bearings
Adjust belt tension and check condition
Tighten drives and pulleys

City of Blue Springs – Public Works

Page 8 of 11

Mid-Season Inspection (Cont.)

8.
9.
10.
11.
12.

Check general operation of unit and controls
Check refrigerant charge
Check for vibration and noise
Check for loose connections
Check oil pressure and level (if applicable)

Review maintenance procedures with building engineer and make recommendations for additional
service or repair, if required.
C.

FALL START-UP INSPECTION – The following services will be performed during or shortly after
seasonal start-up.
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.

Check filters
Lubricate fan motors and bearings
Adjust belt tension and check condition
Tighten drives and pulleys
Check operation of damper motors and controls
Tighten linkages as required
Check burner condition
Check heat exchanger condition
Check operation of heating controls
Check gas pressure for proper burner operation
Check flame signals and all safety devices
Check fan / limit switch operation
Check fan and limit switch operation
Check economizer controls
Check operation of combustion blower motor
Check and tighten electrical conditions

Review maintenance procedures with building engineer and make recommendations for additional
service or repair, if required.
D.

MID-SEASON INSPECTION:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.

Check filters
Lubricate fan and motor bearings
Adjust belt tension and check condition
Check fan and limit operation
Check burner condition
Check heat exchanger condition
Check operation of safeties and vent motors
Check flame safety operation
Check general operation of heating system
Tighten all electrical connections

Review maintenance procedures with building engineer and make recommendations for additional
service or repair, if required.
City of Blue Springs – Public Works

Page 9 of 11

GENERAL TERMS AND CONDITIONS
1.

Customer agrees to pay to Lippert Mechanical Service LLC the Contract Price in exchange for Lippert
Mechanical’s performance of the Scope of Services on the equipment as defined in the “Schedule of
Equipment.” Customer may request changes in the Scope of Services by written notice, but price
adjustments shall be by mutual written consent. Customer agrees that payment is due upon receipt
of invoice. Delinquent balances will accrue interest at a rate of 1.5% per month. Purchaser agrees to
pay the cost of all expenses incurred by Lippert Mechanical Service LLC to collect past due sums,
including but not limited to attorney’s costs and fees, collection, and court costs. Lippert Mechanical
Service LLC may elect to have all controversial matters submitted to mediation, arbitration, or any
other alternative resolution dispute procedure. Lippert Mechanical Service reserves the right to
discontinue service at any time payment has not been made as agreed.

2.

Lippert Mechanical Service LLC. shall not be required to identify, detect, encapsulate, or remove
asbestos, or products or materials containing asbestos or similar hazardous substances.

3.

Preventive maintenance shall consist of labor required to perform preventive maintenance on the
equipment as defined on the “Scheduled Equipment List.” Where Lippert Mechanical Service LLC. is
obligated under this Agreement for preventive maintenance materials, only those materials
necessary to perform maintenance on the equipment as defined on “Scheduled Equipment List” shall
be covered by this Agreement.

4.

Lippert Mechanical Service LLC obligation under this Agreement (unless specifically written herein)
does not include: latches, hardware or glass, ductwork, hinges, gaskets, lights, fixtures, door heaters,
plumbing and hydronic, pneumatic, refrigerant, or gas piping, centrifugal tubes, flues, sheet metal,
dampers, insulation, recording instruments, gauges or thermometers, water supply, electrical and
control wiring up to and including the unit disconnect switch, drain and steam lines beyond the
apparatus valves, electrical lines equipment beyond the apparatus main switch, moving or relocating
the equipment, repairs due to freezing or from contaminated corrosive water, water treatment
(unless provided for under optional services), repairs of chiller or condenser tube bundle, all nonmaintainable items such as pressure vessels, tubes, cabinets, tower fill, disconnect switches, circuit
breakers, boiler tubes and boiler sections or refractory, furnace heat exchangers, combustion
chambers, smoke stacks, chimney or breeching, boiler breechings and settings, radiators and their
components, automatic water feeders, low water cutoffs, fan housings, condensate pans, structural
supports, non-moving parts, storage tanks, painting of equipment, or cleaning of coils, ducts,
chimneys and flues, deliming and/or rodding of water cooling towers and condensers (unless
included below), and balancing of air, steam, or water distribution system.

5.

Lippert Mechanical Service LLC shall in no event be liable or responsible for any loss, delays, or
damages caused by or due to, but not limited to: Lightning, power failure or any other electrical
damage caused by malfunction of the electrical distribution system, lack of adequate natural gas or
fuel supply or pressure, water in oil, inadequate or excessive water supply or pressure, inadequate or
excessive hot water or steam supply or pressure, contamination of water supply or atmosphere,
faulty system engineering or design, accident, freezing, flooding, interruption in use of equipment,
failure to maintain desired temperatures and humidity levels, failure to provide timely service, willful
Initial Agreement

Standard Preventive General Terms and Conditions

Page 1 of 11

damage, misuse, abuse, negligence, fire, theft, clogged filters (unless Lippert Mechanical Service LLC
performs optional air filter service), improper installation, storms, operation of equipment beyond
design conditions, strikes, lockouts, explosion, theft, riot, civil commotion, malicious mischief,
asbestos, labor disturbances, freeze-up, fire, rust or corrosion, commercial delays, spoilage, loss of
business, war conditions, Acts of God, Acts of Government, failure to provide required parts and/or
materials, inability to obtain proper parts and/or materials through normal trade suppliers, or any
other circumstances beyond Lippert Mechanical Service LLC reasonable control. It is expressly agreed
that Lippert Mechanical Service LLC assumes no liability for accident, injury, breakage, loss, or
damage to property unless such damage is caused by negligent acts of employees of Lippert
Mechanical.
6.

Under no circumstances shall Lippert Mechanical Service LLC be responsible or liable for any indirect,
incidental or consequential damage or alleged personal injury of any kind relating to or arising out of
the existence, effect, removal, or treatment of an Organic Pathogen (i.e., any type of bacteria, virus,
fungus, mildew, wet or dry rot, mold or mycotoxin, as well as their spores, odors, and byproducts,
along with any reproductive body they produce, and any material containing them).

7.

Emergency service required to protect life or property shall be limited to the scope of service
described and type of coverage. If emergency service discloses no defect for which Lippert
Mechanical Service LLC is responsible under this Agreement, or if the emergency service is outside
the coverage elected, customer agrees to pay Lippert Mechanical Service LLC the prevailing charge
for such service. If Purchaser’s equipment and/or installation is of a critical nature, it is the
Purchaser’s sole responsibility to provide a complete standby system and/or adequate replacement
parts and components on site to facilitate expedient repairs.

8.

All charges related to the recovery of refrigerant as required by the provisions of Section 608 of the
U.S. Clean Air Act of 1990, are included in this Agreement, for equipment covered under this
Maintenance Agreement.

9.

This Agreement shall start on the effective date and remain in effect unless terminated on the
Anniversary Date by either party. To reflect changes in materials, changes in Scope of Services,
and/or the addition or deletion of equipment as defined in the “Schedule of Equipment,” this
Agreement price may be adjusted on the Anniversary Date. If Customer cancels this Agreement prior
to the Anniversary Date, Customer agrees to pay Lippert Mechanical Service LLC list prices for all
services and materials rendered to Customer to the date of cancellation.

10.

This document embodies the entire Agreement between the parties, and no oral agreement or
conversation shall be held to alter the provisions hereof, except for modifications initiated by Lippert
Mechanical Service LLC upon providing thirty (30) days written notice of same

11.

Each term of this Agreement is separate and severable from other terms herein and the failure,
unenforceability, or legal incapability of one or more terms will not affect the other terms of this
Agreement which will remain in full force and effect.

Initial Agreement
Standard Preventive General Terms and Conditions

Page 2 of 11

Council Meeting Date: June 1, 2026
Agenda Item #: 3e

CITY COUNCIL INFORMATION FORM
DATE SUBMITTED: May 20, 2026

ITEM TYPE: Resolution

SUBMITTED BY: Nic Hutchison

CONTRACT NUMBER: N/A

DEPARTMENT: City Development
STRATEGIC PLAN PRIORITY: Balanced Growth
ITEM DESCRIPTION
Adopt a Resolution determining the City’s estimated population as 61,632 as of July 1,
2025.
BACKGROUND
In accordance with the City of Blue Springs Municipal Code, Section 235.020, the
population of the City of Blue Springs shall be determined annually and submitted to
the City Council on or before January 1 of each year. On or before July 1 of each year,
the U.S. Census Bureau releases population estimates for all municipalities in the United
States from the previous year.
The latest population estimate for Blue Springs is 61,632, reflecting a 386 person
increase in population from the 2024 estimate of 61,246. It should be noted that this is a
2025 estimate and not the official census county. Population estimates are used to

2026CIF

Page 1 of 2

determine the number of certain liquor licenses, firework permits, payday loan
establishments, tobacconists, and body art service land uses.
FINANCIAL IMPACT
INFORMATION
Contractor:

DETAIL
N/A

PROJECT TIMELINE
INFORMATION

DETAIL

Estimated Start Date

N/A

Estimated End Date

N/A

STAFF RECOMMENDATION
Staff recommends approval.
LIST OF REFERENCE DOCUMENTS ATTACHED
1. Census Memo
2. Resolution determining population
REVIEWED BY
Requesting Director: Nic Hutchison

Legal: N/A

Administration: George Schmitz

City Administrator: Christine Cates

Budget: N/A

2026CIF

Page 2 of 2

MEMORANDUM
DATE:

May 20, 2027

TO:

Mayor & City Council

FROM:

City Development

SUBJECT:

2025 Population Estimates

Population estimates as of July 1, 2025 were released by the U.S. Census Bureau
on May 14, 2026. Below are the estimates for Blue Springs, along with comparisons
to peer communities and rankings within both the Missouri and Kansas City Metro
area. The City’s new estimated population is 61,632, which ranks Blue Springs as
the 10th largest city in the State of Missouri.
This is an increase of 386 residents from the revised 2024 estimate of 61,246, or
approximately 0.63% growth from 2024 to 2025. Since 2020, Blue Springs has
increased by 2,866 residents, or approximately 4.88%. Blue Springs also moved
back ahead of St. Peters in the statewide ranking. St. Peters’ 2025 estimate is
61,479, placing Blue Springs ahead by 153 residents. Among the top 10 largest
cities in Missouri, Blue Springs ranks:
Category
2025 Missouri population
Population growth from 2024 to 2025
Population growth from 2020 to 2025

Blue Springs Rank
#10
#4 among Missouri’s top 10
cities
#2 among Missouri’s top 10 cities

903 West Main Street • Blue Springs, MO 64015 • (816) 220-4565 • www.bluespringsmo.gov

Annual Estimates of the Resident Population for Incorporated Places in
Missouri: April 1, 2020 to July 1, 2025
Geographic
April 1, 2020
Rank
2020
2023
2024
2025
Area
Estimates Base
Kansas City city,
1
508,012
508,128 511,549 516,539 521,220
Missouri
St. Louis city,
2
301,349
300,302 283,190 280,445 278,144
Missouri
Springfield city,
3
169,143
169,153 170,290 170,233 169,847
Missouri
Columbia city,
4
126,048
126,315 129,381 130,077 130,851
Missouri
Independence
5
122,954
122,866 121,213 121,944 121,675
city, Missouri
Lee’s Summit
6
101,127
101,565 104,316 106,582 107,514
city, Missouri
O’Fallon city,
7
91,388
91,673 94,308 95,103 96,101
Missouri
St. Charles city,
8
70,636
70,841 72,023 72,354 72,561
Missouri
St. Joseph city,
9
72,465
72,134 70,892 71,104 71,001
Missouri
Blue Springs
10
58,639
58,766 60,520 61,246 61,632
city, Missouri
St. Peters city,
11
57,733
57,705 59,513 61,207 61,479
Missouri
Joplin city,
12
51,696
51,736 53,081 53,583 53,930
Missouri
Florissant city,
13
52,537
52,447 51,275 51,231 51,124
Missouri
Wentzville city,
14
44,943
45,293 47,904 48,539 49,495
Missouri
Chesterfield
15
49,996
49,946 49,278 49,372 49,309
city, Missouri

903 West Main Street • Blue Springs, MO 64015 • (816) 220-4565 • www.bluespringsmo.gov

Annual Estimates of the Resident Population for Incorporated Places in the
Kansas City Metro Area: April 1, 2020 to July 1, 2025
Rank

Geographic
Area

April 1, 2020
Estimates Base

1

Kansas City
city, Missouri

508,012

508,128 511,549 516,539 521,220

2

Overland Park
city, Kansas

197,249

197,835 201,131 202,402 203,677

3

Kansas City
city, Kansas

156,610

156,306 154,817 157,195 157,805

141,291

141,549 147,083 148,664 150,025

122,954

122,866 121,213 121,944 121,675

101,127

101,565 104,316 106,582 107,514

67,341

67,453

69,258

69,578

69,848

58,639

58,766

60,520

61,246

61,632

57,413

57,528

58,394

59,292

60,506

4
5
6
7
8
9

Olathe city,
Kansas
Independence
city, Missouri
Lee’s Summit
city, Missouri
Shawnee city,
Kansas
Blue Springs
city, Missouri
Lenexa city,
Kansas

2020

2023

2024

2025

903 West Main Street • Blue Springs, MO 64015 • (816) 220-4565 • www.bluespringsmo.gov

RESOLUTION 43-2026
A RESOLUTION DETERMINING THE POPULATION OF THE CITY OF BLUE SPRINGS
WHEREAS, the City of Blue Springs in accordance with the City of Blue Springs
Municipal Code, Section 235.020, the population of the City of Blue Springs shall be
determined annually and submitted to the City Council on or before the first day of
January each year; and
WHEREAS, the City Development Department has received documentation from
the U.S. Census Bureau, which determined the City’s most current population estimate
of 61,632.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BLUE
SPRINGS, MISSOURI, as follows:
Section 1.

The City Council hereby accepts the population estimate as of July 1, 2025,
for the City of Blue Springs to be 61,632.

Section 2.

Scrivener’s Errors. Typographical errors and other matters of a similar
nature that do not affect the intent of this Ordinance, as determined by
the City Clerk, may be corrected with the endorsement of the City
Administrator without the need to come before the City Council.

PASSED by the City Council of the City of Blue Springs, Missouri, and approved by
the Mayor of Blue Springs, this 1st day of June 2026.
CITY OF BLUE SPRINGS

Chris Lievsay, Mayor
ATTEST:

Erin Ford, City Clerk

2

Council Meeting Date: June 1, 2026
Agenda Item #: 3f

CITY COUNCIL INFORMATION FORM
DATE SUBMITTED: May 21, 2026

ITEM TYPE: Resolution

SUBMITTED BY: Dennis Dovel

CONTRACT NUMBER: 2024-166, Task

DEPARTMENT: Public Works

Order #27

STRATEGIC PLAN PRIORITY: Infrastructure
ITEM DESCRIPTION
Adopt a Resolution approving Task Order #27 to Contract No. 2024-166 with SC
Engineering LLC, dba Cochran in the amount of $112,075 for Special Inspections and
Testing required on the Public Works Renovation and Expansion Project, CIP Project #
BF-19 and PS-15.
BACKGROUND
The Public Works Operation Facility houses Street Maintenance, Water and Sewer
Maintenance and Fleet Maintenance with approximately 43 full-time staff members
working at this location. In 2010, a salt storage facility was added to bolster the amount
of de-icing chemicals to 4,000 tons (a 2,500 ton increase). In 2011, an expansion added
Fleet Maintenance to this location with six maintenance bays, new fuel tanks, pumps and
fuel system. An access road was also constructed to 40 Highway and a secure parking
lot expansion was completed. Over the years to accommodate the growth, storage areas
have been turned into office space for staff, and the rock bins were enclosed to provide
2026CIF

Page 1 of 4

secure storage of parts and equipment. Additionally, offices have been built on the
mezzanine level over the fleet’s parts room. Due to the increase in employees and
equipment, additional space is needed to provide adequate staff facilities, equipment
storage, maintenance of equipment and office spaces. The Public Safety Department
also has a need to locate some functions to this location as well. The Public Safety needs
are for a warehouse facility of approximately 6,500 square feet to store vehicles, bike
patrol, and indoor parking for the command vehicle and the radar trailers. The function
would be mostly vehicle and equipment storage; however, the design allows for a flex
space area where vehicles could be removed, and the space used for defensive tactics or
similar training of officers.
On September 3, 2024, the City Council by Resolution No. 65-2024 hired SFS
Architecture through a Request for Qualification (RFQ) process to provide design
services for the renovation and expansion of the Public Works Operation Building. On
January 21, 2025, City Council by Resolution No. 008-2025 also entered into a contract
with Newkirk Novak Construction Partners, Inc. to be the Construction Manager at Risk
for the project. Resolution No. 008-225 was amended on May 18, 2026, by Resolution
No. 039-2026 to include the Guaranteed Maximum Price.
The City is required to hire a geotechnical firm to complete 3rd party special inspection
on the project such as concrete strength, compaction verification, material testing and
other aspects as required by the permit. The City engaged SC Engineering LLC, dba
Cochran through the on-call contract to provide the services based on the project
scope.
Staff recommends approval of Task Order #28 with SC Engineering LLC, dba Cochran for
geotechnical services on the Public Works Renovation and Expansion for an amount of
$112,075.00.

2026CIF

Page 2 of 4

FINANCIAL IMPACT
INFORMATION

DETAIL

Contractor:

SC Engineering LLC, dba Cochran

Amount of Request/ Contract:

$112,075

Amount Budgeted:

Budget Amendment Required

Budget Year:

FY 2025-26

Funding Source/Account #:

430-75000-543200 BF-19 - $44,830
460-75000-543200 BF-19 - $67,245

Account Balance:

430-75000-543200 BF-19 - $-4,045,244.56
460-75000-543300 BF-19 - $-6,067,866.44
Date: 5/21/2026

Additional Funds Needed:

$112,075

Funding Source/Account #:

Budget Amendment Required

PROJECT TIMELINE
INFORMATION

DETAIL

Estimated Start Date

June 15, 2026

Estimated End Date

December 31, 2027

Years and Months Contract in effect

1 year 7 months

Number of times renewable

0

STAFF RECOMMENDATION
Staff recommends approval.
OTHER BOARDS & COMMISSIONS ASSIGNED
Name of Board or Commission: N/A
2026CIF

Page 3 of 4

LIST OF REFERENCE DOCUMENTS ATTACHED
1. Task Order #27 Contract.
REVIEWED BY
Requesting Director: Dennis Dovel

Legal: James Newell

Administration: George Schmitz

City Administrator: Christine Cates

Budget: Lori Turner
SUPPORTING DOCUMENTS
Document

Required

If not required, explain

Certificate of Insurance:

Yes

On File

E-Verify:

Yes

On File

Bond:

No

IRS Form W-9

Yes

Bid/RFP/RFQ and Tabulation

N/A

Finance Review: Yes

Bid Waiver: (less than three bids) N/A
Contractor address and email:

Yes

SC Engineering, LLC, dba Cochran
ATTN: Toby Williams
618 SW 3rd Street
Lee’s Summit, MO 64063
[email protected]

Project Exemption Certificate

No

needed:

2026CIF

Page 4 of 4

RESOLUTION 44-2026
A RESOLUTION APPROVING A CONTRACT WITH SC ENGINEERING, LLC DBA
COCHRAN FOR SPECIAL INSPECTIONS FOR THE PUBLIC WORKS OPERATION
BUILDING RENOVATION AND EXPANSION PROJECT # CIP BF-19 AND PS-15
WHEREAS, OSHA requirements under Section 292.675, RSMo 2009, require:
a. Any contractor for any public body for purposes of construction of public
works and any subcontractor (any person entering into a subcontract with a contractor
for construction of public works which employs "on-site employees" for purposes of
completion of the contract) to such contractor shall provide a ten-hour Occupational
Safety and Health Administration (OSHA) construction safety program for their on-site
employees which includes a course in construction safety and health approved by OSHA
or a similar program approved by the department which is at least as stringent as an
approved OSHA program, unless such employees have previously completed the
required program. All employees who have not previously completed the program are
required to complete the program within sixty days of beginning work on such
construction project.
b. Any employee found on a work site subject to this section without
documentation of the successful completion of the required course shall be afforded
twenty days to produce such documentation before being subject to removal from the
project.
c. The contractor to whom the contract is awarded and any subcontractor
under such contractor shall require all on-site employees to complete the above
referenced ten-hour training program or such employees must hold documentation of
prior completion of the program. Said contractor and subcontractor(s) shall comply with

Section 292.675, RSMo 2009, in all respects as required in relation to work done
pursuant to this contract.
d. The contractor shall forfeit as a penalty to the public body on whose
behalf the contract is made or awarded, two thousand five hundred dollars plus one
hundred dollars for each employee employed by the contractor or subcontractor, for
each calendar day, or portion thereof, such employee is employed without the required
training. The penalty shall not begin to accrue until the time period referenced in
subparagraphs a and b above have elapsed.
e. The public body awarding the contract shall withhold and retain therefrom
all sums and amounts due and owing as a result of any violations of this section when
making payments to the contractor under the contract. The contractor may withhold
from any subcontractor sufficient sums to cover any penalties the public body has
withheld from the contractor resulting from the subcontractor's failure to comply with
the terms of this section. If the payment has been made to the subcontractor without
withholding, the contractor may recover the amount of the penalty resulting from the
fault of the subcontractor in an action maintained in the circuit court in the county in
which the public works project is located from the subcontractor.
f. “On-site employees” are defined as laborers, workmen, drivers, equipment
operators, and craftsmen employed by contractors and subcontractors to be directly
engaged in construction at the site of the public works. "Directly engaged in
construction" shall mean work performed in the actual erection of the structure or
completion of the improvement constituting the public works. In addition, employees
working at a nearby or adjacent facility used by the contractor or subcontractor for
construction of the public works shall be deemed "on-site employees." Persons engaged

2

solely in the transportation of materials, fuel, or equipment to the site of the public
works shall not be deemed to be "directly engaged in construction;” and
WHEREAS, not less than the prevailing hourly rate of wages for work of a similar
character in this locality, as established and amended at any time by the Department of
Labor and Industrial Relations of the State of Missouri, shall be paid to all workers
performing work under this Contract; and
WHEREAS, the Public Works Department is renovating and expanding the
Operation Facility and requires special inspections and testing to be performed by a
third-party contractor; and
WHEREAS, on October 21, 2024, City Council approved an On-call Consulting
Services contract with SC Engineering LLC dba Cochran (Cochran) for engineering
consulting services; and
WHEREAS, Cochran provided a proposal to provide such inspections and testing
on the project; and
WHEREAS, staff recommends entering into a Task Order with Cochran to provide
Inspection Services for the City of Blue Springs for the renovation and expansion of the
Public Works Operation Building in the amount of $112,075.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BLUE
SPRINGS, MISSOURI, as follows:
Section 1. The City Administrator is hereby authorized to enter into a contract with SC
Engineering, LLC dba Cochran for Inspection Services for the renovation and
expansion of the Public Works Operation Building in the amount of

3

$112,075.00. A copy of the proposed Contract is attached hereto as Exhibit
"A" and is incorporated herein.
Section 2. City staff is directed to perform all tasks necessary to implement said
contract.
Section 3. Scrivener’s Errors. Typographical errors and other matters of a similar nature
that do not affect the intent of this Resolution, as determined by the City
Clerk, may be corrected with the endorsement of the City Administrator
without the need to come before the City Council.

4

PASSED by the City Council of the City of Blue Springs, Missouri, and approved by
the Mayor of Blue Springs, this 1st day of June 2026.
CITY OF BLUE SPRINGS

Chris Lievsay, Mayor
ATTEST:

Erin Ford, City Clerk

5

EXHIBIT A

TASK ORDER
EFFECTIVE DATE: May 15, 2026
TERMINATION DATE: December 31, 2027
CONTRACT NUMBER: 2024-166
TASK ORDER NUMBER: 27
City

Consultant

City of Blue Springs

SC Engineering, LLC, dba Cochran

903 West Main Street

618 SE 3rd Street

Blue Springs, MO 64015

Lee’s Summit, MO 64063

Department: Dennis Dovel

Attention: Toby Williams, Regional Manager

Phone: (816) 228-0265

Phone: (816) 207-5771

This Task Order is entered into as the date last signed by the parties and is
between SC Engineering, LLC, dba Cochran (“Consultant”) and the City of Blue Springs,
Missouri (“City”).
WHEREAS, the City has engaged Consultant to provide engineering services
pursuant to an Agreement for On-Call Consulting Services, pursuant to which the City
may task the Consultant to provide additional professional engineering services on a
project-specific basis by acknowledging a separate Task Order.

NOW, THEREFORE, in consideration of the promises and mutual covenants
between the parties and for other good and valuable consideration the receipt of which
is acknowledged by the parties, they agree as follows:
1. Incorporation of Base Agreement. This Task Order is subject to all terms and
conditions contained in the Agreement for On-Call Consulting Services, that are
not inconsistent with the specific terms contained herein, and the Agreement for
On-Call Consulting Services between the parties is incorporated herein as if set
forth in full by this reference.
2. Scope of Services. The Scope of Services pursuant to this Task Order are as
contained in Exhibit 1.
3. Term. Consultant shall begin work pursuant to this Task Order upon its Effective
Date and all work shall be completed by 12/31/2027.
4. Compensation. Unless compensation is set forth in this Task Order, compensation
shall be as provided in the Agreement for On-Call Consulting Services between
the parties.
5. Additional Terms and Conditions. If any, attached to this Task Order as Exhibit 2.
IN WITNESS WHEREOF, the Consultant and the City have executed this Task
Order as of the Effective Date.

2026 Cochran Task Order

2

SIGNATURES

SC ENGINEERING, LLC DBA COCHRAN

CITY OF BLUE SPRINGS

_________________________________

__________________________________

Toby Williams, Regional Manager

Christine Cates, City Administrator
APPROVED AS TO FORM

/s/ James Newell
__________________________________
City Attorney

2026 Cochran Task Order

3

EXHIBIT 1
Task Order #27 – PW Maintenance Building Special Inspections
SCOPE OF SERVICES
A. Rammed Aggregate Pier Inspections/Monitoring:
Full time monitoring of the rammed aggregate piers is required. We will observe
placement of the piers to ensure that the installations meet the plans and specifications.
B. Site Earthwork/Foundations and Footing Inspections:
Based on the drawings, project scope and construction schedule, part-time monitoring
of the site soil verification and basic compaction of new construction is needed. This
includes concrete testing and reinforcing steel inspections on grade beams and elevator
pit.
C. Building Slab-On-Grade and Elevated Slabs:
Based on the drawings provided, concrete floor slabs are placed in multiple pours that
would complete SOG and elevated slabs. Concrete testing is only required for four to
six hours during the days when slabs are poured. Slab rebar inspections will be
performed prior to concrete testing. The amount of time and number of trips may vary
depending on contractor scheduling and climatic conditions.
D. Building Masonry Inspections:
Based on the drawings provided, observe grouting of cells and placement of any rebar.
Collect grout cylinders for strength testing.
E. Steel Bolt and Welding Inspections:
2026 Cochran Task Order

4

All bolted or welded connections on all structural members are observed and inspected
in 12 trips at four hours each. Access shall be provided to the areas with bolted/welded
connections and apparatus to make visual inspections at each connection point. Trips
are included for fireproofing and weld inspections on precast panels.
F. Administration:
Provide contract administration for all inspection scheduling, collect and manage
reports, invoicing and record keeping.
FEE:
1. The total amount of fee to be paid for the Scope of Services for Items A thru E –
“Special Inspections Services” as outlined in this proposal shall be billed as Time and
Expense, estimated at $90,075.00.
2.

The total amount of fee to be paid for the Scope of Services for Item F –

“Administration Services” as outlined in this proposal shall be billed as a fixed fee of
$22,000.00.

2026 Cochran Task Order

5

Council Meeting Date: June 1, 2026
Agenda Item #: 8

CITY COUNCIL INFORMATION FORM
DATE SUBMITTED: May 27, 2026

ITEM TYPE: Public Hearing / Ordinance

SUBMITTED BY: Shantele Frie

CONTRACT NUMBER: N/A

DEPARTMENT: City Development
STRATEGIC PLAN PRIORITY: Balanced Growth
ITEM DESCRIPTION
Second reading of Bill No. 5403 approving the annexation of property for Ford Parts
Storage (approximately 4.91 acres) by Applicant, Blaine Balderston, owned by BFRE, LLC,
located at 3110 SW EB Highway 40 Highway into the City limits. (ANNX-03-26-9856).
The public hearing and first reading of this Bill was held on May 18, 2026.
BACKGROUND
The property owners are petitioning to annex approximately 4.91 +/- acres into the
corporate limits of the City of Blue Springs. A Pre-Application meeting was held on
March 11, 2026, to discuss potential further development of the currently
unincorporated property. Annexation into the City is required prior to development in
order to access and utilize available public utility services.
The subject property is currently developed and utilized as the Ford Parts Storage

2026CIF

Page 1 of 2

building.
This is also the second reading of Bill No. 5403 for the proposed annexation. The City
Council unanimously approved the first reading on May 18, 2026.
STAFF RECOMMENDATION
Staff recommends approval of the Annexation (ANNX-03-26-9856) and the Annexation
Agreement.
LIST OF REFERENCE DOCUMENTS ATTACHED
1. Bill approving Annexation with previous Exhibit attached
REVIEWED BY
Requesting Director: Nic Hutchison

Legal: N/A

Administration: George Schmitz

City Administrator: Christine Cates

Budget: N/A

2026CIF

Page 2 of 2

Introduced by Councilmember Kaylor
(ANNEX-03-26-9856)

BILL 5403
ORDINANCE________

AN ORDINANCE ANNEXING 4.81 +/- ACRES PROPERTY LOCATED AT 3110 SW EB
HIGHWAY 40 INTO THE CITY OF BLUE SPRINGS, JACKSON COUNTY, MISSOURI
WHEREAS, pursuant to the Revised Statutes of Missouri and Ordinances of the
City of Blue Springs, Missouri, a Voluntary Annexation Petition requesting annexation for
the property located at 3110 SW EB Highway 40 was filed with the City of Blue Springs
by Blaine Baldersten, on behalf of the property owners, BFRE LLC, the owners of all fee
interests of record, in the lot of real estate described hereafter; and
WHEREAS, said real estate described herein is adjacent and contiguous to the
present corporate limits of the City of Blue Springs, Missouri and
WHEREAS, on May 18, 2026, a public hearing concerning the matter was held
before the City Council of the City of Blue Springs, timely and proper notice of said
hearing having been duly published; and
WHEREAS, the City Council of the City of Blue Springs has determined that the
general criteria for annexation exists as mentioned in the Revised Statutes of Missouri
and finds that said annexation is reasonable and necessary to the proper development
of the City and that the City is able to furnish normal municipal services to said area
within a reasonable time after annexation.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF BLUE
SPRINGS, MISSOURI, as follows:
Section 1. That, pursuant to Section 71.012, RSMo, the described lot of land of real
estate, described below, is hereby annexed into the City of Blue Springs,
Missouri, to wit.

The Land referred to herein below is situated in the County of Jackson, State
of Missouri, and is described as follows:
Lot 5 of OWANA ACRES, A SUBDIVISION OF JACKSON COUNTY, MISSOURI In Jackson County, Missouri
Section 2. That this Ordinance shall be in full force and effect from and after its passage
and approval.
Section 3. Scrivener’s Errors. Typographical errors and other matters of a similar nature
that do not affect the intent of this Ordinance, as determined by the City
Clerk, may be corrected with the endorsement of the City Administrator
without the need to come before the City Council.

2

PASSED by the City Council of the City of Blue Springs, Missouri, and approved by
the Mayor of Blue Springs, this 1ST day of June 2026.
CITY OF BLUE SPRINGS

____________________________

Chris Lievsay, Mayor
ATTEST:

____________________________

Erin Ford, City Clerk
1st Reading: May 18, 2026
2nd Reading: _______________

3

CITY COUNCIL
May 18, 2026
EXHIBITS FOR PUBLIC HEARING
FORD PARTS STORAGE
ANNEXATION
(ANNX-03-26-9856)
EXHIBIT #1 City Council Information Form dated May 12, 2026 with the following
attachments: Staff report with attachments: Site Location Maps; Petition of
Voluntary Annexation with attachments; Affidavit of Publication in The
Examiner on April 25, 2026; 185-ft. Notification Map; Names/addresses of
property owners within 185-ft. of site; Copy of letter sent to said property
owners and Bill approving Annexation

EXHIBIT 1
CITY COUNCIL
FORD PARTS STORAGE
ANNEXATION
(ANNX-03-26-9856)
MAY 18, 2026

Received
03/26/2026 3:53:13 PM

Received
03/26/2026 3:53:16 PM

Certificate of Survey

PED

AC

922

AC
AC
ELEC
METER

W

Property Descriptions

SINGLE STORY
METAL BUILDING
FF=921.31'

AC
AC

2
92

AC

Lot 5 of OWANA ACRES, A SUBDIVISION OF JACKSON COUNTY,MISSOURI- In Jackson County, Missouri

7

W

91

EL
AV
R
G

SINGLE STORY
METAL BUILDING
FF= 922.10'

913

W

Y
LC 0 HW
L
S
4
15
TIE US , 640
R
PE ND MO 00
RO BOU ED -00-0
P
T
T
Q3 EAS RA 01-0
O
8SW ORP 03-0
0
C
1
32 NIN -210
U 42

919

W

1
92

WY
H
40 15
.
LC US 640
L
0
ND O
50
30 BOU D, M 0-00
E
0
ST AT -0EA OR 6-00
SW RP 3-0
50 INCO 10-0
0
3 N
U 42-2

SURVEYOR'S GENERAL NOTES:
Survey Parcel Information

W

914

921

919

918

Lot 5, Owana Acres
214,293 Sq. Ft. or 4.91 Ac.

1. Monuments were placed at all major corners of the boundary, unless already marked or referenced by existing monuments
2. Address of subject property
-3110 SW Eastbound US 40 HWY, Unincorporated MO, 64015
3. Flood Zone Classification
-Located outside the 100 year flood plain per panel 29095C0318G, dated January 20, 2017.
4. Gross land area
-Lot Area 214,293 sq. ft (4.91 Ac.)
6.a. Current Zoning Classification- No Zoning letter Provided.
-Light Industrial (LI).
8. Substantial features observed in the process of conducting the survey.
9. Striping, number and type of parking spaces in parking areas, lots and structures
No delineated parking stripe areas on site.
11.b. Location of utilities existing based upon markings coordinated by the surveyor pursuant to private utility locate request and plans provided to Surveyor.
-Locate Ticket # 250984439
16. There is no observed evidence of current earth moving work, building construction or building additions
17. There have been no apparent changes to the street right of way
19. Professional liability insurance policy obtained by the surveyor in the minimum amount of $1,000,000 to be in effect throughout the contract term. Certificate
of insurance to be furnished upon request, but this item shall not be addressed on the face of the plat or map.

913

W

920

8" PVC PIPE
ROOF DRAINS

92

VE

0

L

A
GR

2). This survey meets or exceeds the accuracy standards of a (SUBURBAN) Property Boundary Survey as defined by the
Missouri Standards for Property Boundary Surveys.
3). Title report was furnished by Stewart Title of Kansas City, Policy Number 01061684, Effective may 22, 2001 at 8:00
AM
4). Bearings shown hereon are based upon Missouri State Plane West Coordinate System using MODOT VRS System..
5). This company assumes no responsibility in the location of existing utilities within the subject premises. This is an
above-ground survey. The underground utilities, if shown, are based on information provided by the various utility
companies and these locations should be considered approximate.
6). Subsurface and environmental conditions were not surveyed or examined or considered as a part of this survey. No
evidence or statement is made concerning the existence or underground or overhead conditions, containers or facilities
that may affect the use or development of this property. No attempt has been made to obtain or show data concerning
existence, size, depth, conditions, capacity or location of any utility existing on the site, whether private, municipal or
public owned.

W

SEPTIC TANK LIDS

1). This survey is based upon the following information provided by the client or researched by this surveyor.
(A). Subdivision Plat of Survey, Doc. 1946I0522765.

.
LC D
L
S
E 15
TIE SIGN 640
R
E
S
O
OP S A D, M -000
R
S
0
P
E
0
E
K DR AT -0M
2
K AD OR -0
8
P
NO COR -03-0
LT
IN
10
HA
P
UN 42-2
AS

923

S1° 57' 56"W
823.05'

AC AC

921

913

N1° 58' 56"E
824.64'
ROOF DRAIN
PIPES

SINGLE STORY
METAL BUILDING
FF= 924.96'

E

EL
AV
R
G

T
RE

C
ON

C

Certificate of Survey
Section 2, Twp. 48 N, Rng. 31 W
Jackson County, Missouri

PH
AS

W

5

ELEC

TELE

METER

T
AL

928
0

92

LEGEND

Certificate of Survey

92

92

W

SINGLE STORY
METAL BUILDING
FF= 925.65'

925

4

930

GRATE INLET
12" PVC (E)

SINGLE STORY
METAL BUILDING

REVISIONS
DATE

W

28 St.

SW Burris Rd.

Jackson County, Missouri

FND 5/8" PIPE
HELD FOR CORNER

0
93

W

12" PVC PIPE
FL= 929.84'

W

ha
pe
lR
d.

S87° 35' 31"E
260.00'

SITE

Wo
od
sC

RIGHT OF WAY WIDTH VARIES

W

North
U.S. 40 Hwy East Bound So
uth

Lot 5, ONAWA ACRES
Section 2, Township 48 North, Range 31 West

U.S. 40 Highway South

W

U.S. 40 Hwy West Bound

921

METAL GUARDRAIL

91

TELEPHONE ON WALL(2)

These standard symbols will

4

SEPTIC TANK LIDS
ELEC

be found in the drawing.

5

METER

Set 1/2" Rebar & Cap(LS-2005008319-D)

2

92

91

ET

ET

Found Survey Monument (As Noted)

ET

Light Pole

ET

Fire Hydrant

2- CAR CHARGING STATIONS.

ET

Water Valve

AC Air Conditioning Unit

920

927

ET

ET

0

50

100

200

Roof Drain
Pipe Bollard

92
FND 1/2" BAR AND CAP
LC332D
1.3 S OF COR
HELD FOR LINE E-W

CONCRETE ACCESS LID

Existing Water Line
Existing Overhead Power

T

T

T

Existing Underground Telephone

X

922

X

X

X
925

923

915

920

Existing Underground Electric

X

X

N87° 56' 36"W
260.26'

T
Y
US AM
R
&
T S
21
G
IN NT 28/20
V
I
L
CE 7/
LE VIN D 0 RD 015
B
A
F
4
TE
OC NT O DA RRIS O 6 0
V
0
M
T
E
U
0
,
R ME OR B ED 00E NP SW T
E
0
A 0R
E
1
AG DAV 330 POR 47-0
R
J
CO 0-03
N
I
1
UN 42-2

Chainlink Fence

CERTIFICATION
I hereby certify that this Certificate of Survey is based upon an actual survey performed by me or under my direct
supervision and that said survey meets or exceeds the current Missouri Minimum Standards for Property Boundary Surveys
jointly established by the Missouri Board for Architects, Professional Engineers, Professional Land Surveyors, and
Landscape Architects and the Missouri Department of Natural Resources, Division of Geological Survey and Resources
Assessment to the best of my professional abilities, knowledge and belief.

FND 2" ALUM CAP LC332D
7.3'W AND 18.15' S OF COR
___________________________________Date:______________________
Matthew J. Schlicht, MO PLS 2012000102
Midwest Engineering Solutions, LLC. LS-2005008319-D

50 SE 30TH STREET
LEE'S SUMMIT, MO 64082
P:(816) 623-9888 F:(816)623-9849

4

Barb Wire Fence

EMERGENCY SHUT OFF
FND 3/8 " BAR
HELD FOR CORNER

Car Charging Station

ENGINEERING & SURVEYING

3

92

ET

E NGINEERING
S OLUTIONS

925

926

Yard Hydrant

Received
03/26/2026 3:52:56 PM

AFFIDAVIT OF PUBLICATION
[def:$signername|printname|req|signer1] [def:$signersig|sig|req|signer1] [def:$notarysig|sig|req|notary] [def:$date|date|req|notary] [def:$state|state|req|notary] [def:$county|county|req|notary] [def:$disclosure|disclosure|req|notary] [def:$seal|seal|req|notary] [def:$name|name|req|notary] [def:$commissionnumber|id|req|notary] [def:$commissionexpiry|expiry|req|notary]

State of Florida, County of Broward, ss:
I, Anjana Bhadoriya, of lawful age, being duly sworn upon oath
depose and say that I am an agent of Column Software, PBC,
duly appointed and authorized agent of the Publisher of
Examiner, a publication that is a "legal newspaper" as that
phrase is defined for the city of Independence, for the County of
Jackson, in the state of Missouri, that this affidavit is Page 1 of 1
with the full text of the sworn-to notice set forth on the pages
that follow, and that the attachment hereto contains the correct
copy of what was published in said legal newspaper in
consecutive issues on the following dates:
Publication Dates:
Apr 25, 2026
Printer's Fee: $86.44
[$signersig]
______________________________ [$seal]
Anjana Bhadoriya
Agent
VERIFICATION
State of Florida
County of Broward
Signed or attested before me on this: 04/27/2026
[$date]
[$notarysig]
__________________________________________
Sheri
Smith
[$name]
Notary Public - State of Florida
HH269383
Commission # [$commissionnumber]
Expires on [$commissionexpiry]
05/31/2026
Notarized remotely online using communication technology via Proof.
[$disclosure]

Ford Annex | Page 1 of 1

MAP ID

PARCEL NUMBER

SITUS ADDRESS

CITY

STATE

ZIP

OWNER

OWNER ADDRESS

1
2
3
4

42-210-01-13-00-0-00-000
42-210-03-10-00-0-00-000
42-210-03-08-02-0-00-000
42-210-02-01-00-0-00-000

3035 SW EASTBOUND US 40 HWY
NO ADDRESS ASSIGNED BY COUNTY
NO ADDRESS ASSIGNED BY COUNTY
3108 W WESTBOUND US 40 HWY

BLUE SPRINGS
UNINCORPORATED
UNINCORPORATED
BLUE SPRINGS

MO
MO
MO
MO

64015
64015
64015
64015

D&S INVESTING LLC
KMK PROPERTIES LLC
KMK PROPERTIES LLC
CHAPEL HILL PRESBYTERIAN CHURCH

7821 S ARNETT GRAIN VALLEY MO 64014
8555 W 172ND TER STILWELL KS 66085
8555 W 172ND TER STILWELL KS 66085
3108 W US 40 HWY BLUE SPRINGS MO 64015

5

42-210-03-47-00-0-00-000

3285 SW BURRIS RD

UNINCORPORATED

MO

64015

REVOCABLE LIVING TRUST AGREEMENT OF VINCENT
S & AMY J DAVENPORT DATED 07/28/2021

3285 SW BURRIS RD BLUE SPRINGS MO 64015

6
7
8
9

42-210-03-08-01-0-00-000
42-210-03-07-00-0-00-000
42-210-03-09-00-0-00-000
42-210-03-06-00-0-00-000

3210 SW EASTBOUND US 40 HWY
3110 SW EASTBOUND US 40 HWY
3260 SW EASTBOUND US 40 HWY
3050 SW EASTBOUND US 40 HWY

UNINCORPORATED
UNINCORPORATED
UNINCORPORATED
UNINCORPORATED

MO
MO
MO
MO

64015
64015
64015
64015

Q3 PROPERTIES LLC
BFRE LLC
PASQUALE MICHAEL R & KIMBERLY S
3050 LLC

1605 NW WOODBURY DR GRAIN VALLEY MO 64029
3200 NW SOUTH OUTER RD BLUE SPRINGS MO 64015
26515 E BUNDSCHU RD INDEPENDENCE MO 64056
5412 NE NORTHGATE XING LEES SUMMIT MO 64064

April 24, 2026

Ref: Public Hearing:

Annexation | ANNX-03-26-9856

Blue Springs Ford Warehouse
3110 SW Eastbound 40 Hwy
Parcel # 42-210-03-07-00-0-00-000

Dear Property Owner:
A Public Hearing will be held by the Planning Commission and the City Council of the
City of Blue Springs to receive comments from interested parties and citizens relative to
a request by the applicant, Blaine Balderstone, BFRE, LLC, to annex approximately 4.91
+/- acres into the corporate limits of the City of Blue Springs. The subject property,
owned by the applicant, consists of four existing buildings currently used for storage
and warehouse purposes
You are receiving this notice because County records indicate you own property within
185 feet of the boundary of the site in question.

Interested parties may view the application materials on file by contacting the
Community Development Department via email at [email protected]
or at City Hall at 903 W Main Street, Blue Springs, MO.
The hearing will be held in the Council Chambers in the Howard L. Brown Public Safety
Building located at 1100 SW Smith Street, Blue Springs on the following dates:
City Council – Monday, May 18, 2026 @ 6:00 p.m.
Your attendance and comments are welcome at these meetings. Questions concerning
this matter may be directed to the Community Development Department at 816-2280207

Sincerely,
CITY OF BLUE SPRINGS
COMMUNITY DEVELOPMENT

Council Meeting Date: June 1, 2026
Agenda Items #: 9 & 10

CITY COUNCIL INFORMATION FORM
DATE SUBMITTED: May 8, 2026

ITEM TYPE: Ordinance

SUBMITTED BY: Karen Van Winkle

CONTRACT NUMBER: N/A

DEPARTMENT: Finance
STRATEGIC PLAN PRIORITY: Community Safety
ITEM DESCRIPTION
Passage of a Bill ratifying the acceptance of a grant from the Department of Justice
(DOJ), Office on Violence Against Women, for the purpose of improving criminal justice
responses to sexual assault, domestic violence, dating violence and stalking. This is a
three-year agreement for an annual amount of approximately $166,667. Adopt a
resolution ratifying a Memorandum of Understanding with Hope House for providing
services to adult and child survivors as required by the DOJ grant.
BACKGROUND
The City of Blue Springs has received this grant for many years since 2002 and most
recently in 2022. In June 2025, the City again applied for the grant through the Office of
Violence Against Women under the Improving Criminal Justice Responses Program and
on May 5, 2026 was notified that the 2025 application had been approved for funding in
the amount of $500,000. The proposal and budget are attached for review.
2026CIF

Page 1 of 4

This grant encourages partnerships between state, local and tribal governments; courts;
victim service providers; coalitions; and rape crisis centers to ensure that sexual assault,
domestic violence, dating violence, and stalking are treated as serious violations of
criminal law. The City is proud again to be working with Hope House to ensure we meet
the requirements of this program. This collaborative relationship is documented in the
ordinance ratifying the Memorandum of Understanding dated June 12, 2025.
To timely respond to the DOJ, the grant was electronically accepted on May 7, 2026, and
is now being submitted for your review and ratification.
This grant has been assigned the following Award and Assistance Listing Number by the
DOJ:
•

Award Number 15JOVW-25-GG-02056-FIRE

•

Assistance Listing Number 16.590

FINANCIAL IMPACT
INFORMATION
Contractor:

DETAIL
Department of Justice; Office of Violence Against
Women

Amount of Request/ Contract:

$ 500,000.00 Over 3 Years

Amount Budgeted:

$ 66,000.00

Budget Year:

FY 2025-26

Funding Source/Account #:

100-20040-530100 DV-Grant

Account Balance:

$81,442.64 Date: 5/7/2026

Revenue to be Received:

$166,667.00 per year for 3 years

Revenue Account No.

100-00000-420120 DV-Grant

2026CIF

Page 2 of 4

PROJECT TIMELINE
INFORMATION

DETAIL

Estimated Start Date

October 1, 2025

Estimated End Date

September 30, 2028

Years and Months Contract in effect

3 Year

Number of times renewable

0

STAFF RECOMMENDATION
Staff recommends approval.
OTHER BOARDS & COMMISSIONS ASSIGNED
Name of Board or Commission: N/A
LIST OF REFERENCE DOCUMENTS ATTACHED
1. Grant Budget
2. Grant Proposal
3. Bill ratifying the acceptance of a Grant form the Department of Justice, Office on
Violence Against Women with Award Letter and Special Conditions attached as
Exhibit A and Memorandum of Understanding with Hope House attached as
Exhibit B
4. Ordinance with Memorandum of Understanding with Hope House attached as
Exhibit A and Award Letter and Special Conditions attached as Exhibit B
REVIEWED BY
Requesting Director: Karen Van Winkle

Budget: Lori Turner

Administration: George Schmitz

Legal: Jennifer Baird

2026CIF

Page 3 of 4

City Administrator: Christine Cates
SUPPORTING DOCUMENTS
Document

Required

Certificate of Insurance:

Yes

E-Verify:

Yes

Bond:

N/A

IRS Form W-9

Yes

If not required, explain

Finance Review: Hope House on
File

Bid/RFP/RFQ and Tabulation

N/A

Bid Waiver: (less than three bids) N/A
Contractor address and email:

Yes

Department of Justice (DOJ)
Office on Violence Against
Women
145 N Street NE, Suite 10W.121
Washington, DC 20530

Project Exemption Certificate

N/A

needed:

2026CIF

Page 4 of 4

Introduced by Councilmember ____________

BILL 5404
ORDINANCE________

AN ORDINANCE RATIFYING THE ACCEPTANCE OF A GRANT FROM THE
DEPARTMENT OF JUSTICE, OFFICE OF VIOLENCE AGAINST WOMEN, FOR THE
PURPOSE OF IMPROVING CRIMINAL JUSTICE RESPONSES TO SEXUAL ASSAULT,
DOMESTIC VIOLENCE, DATING VIOLENCE AND STALKING
WHEREAS, the City of Blue Springs Police Department provides protection to the
citizens of Blue Springs as it related to sexual assault, domestic violence, dating violence
and stalking; and
WHEREAS, the City and the Police Department in cooperation with Hope House,
applied for a three-year, $500,000 grant from the Department of Justice to improve
responses to these types of cases as outlined in a Memorandum of Understanding
dated June 12, 2025; and
WHEREAS, the City applied for this grant ten times since 2002 and has been
awarded the grant nine times; and
WHEREAS, the City was notified of receipt of the award of the grant on May 5,
2026; and
WHEREAS, the City, to meet the 45-day deadline, accepted the award on May 6,
2026; and
WHEREAS, the City now recommends ratification of acceptance of the grant from
the Department of Justice, Office of Violence Against Women, 145 N Street NE, Suite
10W.121, Washington DC 20530 for the purpose of improving criminal justice responses
to sexual assault, domestic violence, dating violence, and stalking.

NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF BLUE
SPRINGS, MISSOURI, as follows:
Section 1. The City Council hereby ratifies the acceptance of a three-year grant from the
Department of Justice, Office of Violence Against Women, 145 N Street NE,
Suite 10W.121, Washington DC 20530 in the amount of $500,000. The Grant
with the Department of Justice attached hereto as Exhibit A; the
Memorandum of Understanding with Hope House is attached hereto as
Exhibit B.
Section 2. City staff is directed to perform all tasks necessary to implement said grant.
Section 3. That this Ordinance shall be in full force and effect from and after its passage
and approval.
Section 4. Scrivener’s Errors. Typographical errors and other matters of a similar nature
that do not affect the intent of this Ordinance, as determined by the City
Clerk, may be corrected with the endorsement of the City Administrator
without the need to come before the City Council.

2

PASSED by the City Council of the City of Blue Springs, Missouri, and approved by
the Mayor of Blue Springs, this 1st day of June 2026.
CITY OF BLUE SPRINGS

____________________________

Chris Lievsay, Mayor
ATTEST:

____________________________

Erin Ford, City Clerk
1st Reading: ________________
2nd Reading: _______________

3

Department of Justice (DOJ)
Office on Violence Against Women (OVW)

Washington, D.C. 20531

Name and Address of Recipient:

CITY OF BLUE SPRINGS
903 W MAIN ST

City, State and Zip:

BLUE SPRINGS, MO 64015

Recipient UEI:
XMN7P7URLFB7
Project Title: City of Blue Springs, Missouri
Award Number: 15JOVW-25-GG-02056-FIRE
Improving Criminal Justice Responses
Solicitation Title: OVW Fiscal Year 2025 Grants to Improve the Criminal Justice Response Program
Federal Award Amount: $500,000.00
Federal Award Date: 5/5/26
Awarding Agency:
Office on Violence Against Women
Award Type:
Initial
Funding Instrument Type:
Grant
Assistance Listing:
16.590 - Grants to Encourage Arrest Policies and Enforcement of Protection Orders Program
Project Period Start Date: 10/1/25
Project Period End Date: 9/30/28
Budget Period Start Date: 10/1/25
Budget Period End Date: 9/30/28
Project Description:
The Grants to Improve the Criminal Justice Response Program (ICJR Program)?assists?state, local, and Tribal
governments, and courts to improve the criminal justice response to domestic violence, dating violence, sexual assault,
and stalking as serious violations of criminal law, and to seek safety and autonomy for victims.??
The project would do following: 1) support workgroups to identify and address current domestic violence issues; 2)
investigate domestic violence cases with assessment tools and training; 3) charge domestic violence offenders and
manage municipal court dockets; 4) provide legal advocacy for victims; and 5) facilitate a Coordinated Community
Response Council.

Award Letter
May 5, 2026
Dear Christine Cates,
On behalf of the Attorney General, it is my pleasure to inform you the Office on Violence Against Women (OVW) has
approved the application submitted by CITY OF BLUE SPRINGS for an award under the funding opportunity
entitled 2025 OVW Fiscal Year 2025 Grants to Improve the Criminal Justice Response Program. The approved award
amount is $500,000.
Review the Award Instrument below carefully and familiarize yourself with all conditions and requirements before
accepting your award. The Award Instrument includes the Award Offer (Award Information, Project Information,
Financial Information, and Award Conditions) and Award Acceptance. For COPS Office and OVW funding the Award
Offer also includes any Other Award Documents.
Please note that award requirements include not only the conditions and limitations set forth in the Award Offer, but
also compliance with assurances and certifications that relate to conduct during the period of performance for the
award. These requirements encompass financial, administrative, and programmatic matters, as well as other important

Page: 1 of 17

matters (e.g., specific restrictions on use of funds). Therefore, all key staff should receive the award conditions, the
assurances and certifications, and the application as approved by OVW, so that they understand the award
requirements. Information on all pertinent award requirements also must be provided to any subrecipient of the award.

Should you accept the award and then fail to comply with an award requirement, DOJ will pursue appropriate remedies
for non-compliance, which may include termination of the award and/or a requirement to repay award funds.
Prior to accepting the award, your Entity Administrator must assign a Financial Manager, Grant Award Administrator,
and Authorized Representative(s) in the Justice Grants System (JustGrants). The Entity Administrator will need to
ensure the assigned Authorized Representative(s) is current and has the legal authority to accept awards and bind the
entity to the award terms and conditions. To accept the award, the Authorized Representative(s) must accept all parts
of the Award Offer in the Justice Grants System (JustGrants), including by executing the required declaration and
certification, within 45 days from the award date.
To access your funds, you will need to enroll in the Automated Standard Application for Payments (ASAP) system, if
you haven’t already completed the enrollment process in ASAP. The Entity Administrator should have already received
an email from ASAP to initiate this process.
Congratulations, and we look forward to working with you.

Ginger Baran Lyons
Deputy Director for Grants Management and Development (Supervisory Official)

Office for Civil Rights Notice for All Recipients
The Office for Civil Rights (OCR), Office of Justice Programs (OJP), U.S. Department of Justice (DOJ) enforces federal
civil rights laws and other provisions that prohibit discrimination by recipients of federal financial assistance from OJP,
the Office of Community Oriented Policing Services (COPS), and the Office on Violence Against Women (OVW).
Several civil rights laws, including Title VI of the Civil Rights Act of 1964 and Section 504 of the Rehabilitation Act of
1973, require recipients of federal financial assistance (recipients) to give assurances that they will comply with those
laws. Taken together, these and other civil rights laws prohibit recipients from discriminating in the provision of
services and employment because of race, color, national origin, religion, disability, and sex or from discriminating in
the provision of services on the bases of age.
Some recipients of DOJ financial assistance have additional obligations to comply with other applicable
nondiscrimination provisions like the Omnibus Crime Control and Safe Streets Act of 1968, which prohibits
discrimination on the basis of religion in addition to race, color, national origin, and sex. Recipients may also have
related requirements regarding the development and implementation of equal employment opportunity programs.
OCR provides technical assistance, training, and other resources to help recipients comply with civil rights obligations.
Further, OCR administratively enforces civil rights laws and nondiscrimination provisions by investigating DOJ
recipients that are the subject of discrimination complaints. In addition, OCR conducts compliance reviews of DOJ
recipients based on regulatory criteria. These investigations and compliance reviews permit OCR to evaluate whether
DOJ recipients are providing services to the public and engaging in employment practices in a nondiscriminatory
manner.
For more information about OCR, your civil rights and nondiscrimination responsibilities, how to notify your employees
or beneficiaries of their civil rights protections and responsibilities and how to file a complaint, as well as technical
assistance, training, and other resources, please visit www.ojp.gov/program/civil-rights-office/outreach. If you would
like OCR to assist you in fulfilling your civil rights or nondiscrimination responsibilities, please contact us at askOCR@o
jp.usdoj.gov or www.ojp.gov/program/civil-rights-office/about#ocr-contacts.
Memorandum Regarding NEPA

NEPA Letter Type
OVW – Categorical Exclusion - No Renovations Allowed

NEPA Letter
Page: 2 of 17

Renovations and construction are unallowable under this grant, and therefore none of the following activities?w

1. New construction.??

2. Any renovation or remodeling of a property located in an environmentally or historically sensitive area, including property (a)

3. A?renovation which?will change the basic prior use of a facility or significantly change its size.?

4. Research and technology whose anticipated and future application?could be expected?to have an effect on the environment

5. Implementation of a program involving the use of chemicals.??

In addition, the OVW federal action is neither a phase nor a segment of a project that, when reviewed in its entirety, would not m

Consequently, the subject federal action meets the Office on Violence Against Women’s criteria for a categorical exclusion as c

NEPA Coordinator
First Name

Middle Name

Last Name

Debra

no value

Murphy

Award Information
This award is offered subject to the conditions or limitations set forth in the Award Information, Project
Information, Financial Information, and Award Conditions.

Recipient Information
Recipient Name
CITY OF BLUE SPRINGS

UEI
XMN7P7URLFB7

Street 1
903 W MAIN ST

Street 2

City

State/U.S. Territory

BLUE SPRINGS

Missouri

Zip/Postal Code

Country

64015

United States

Page: 3 of 17

County/Parish

Province

Award Details
Federal Award Date

Award Type

5/5/26

Initial

Award Number

Supplement Number

15JOVW-25-GG-02056-FIRE

00

Federal Award Amount

Funding Instrument Type

$500,000.00

Grant

Assistance Listing
Number

Assistance Listings Program Title

16.590

Grants to Encourage Arrest Policies and Enforcement of Protection Orders Program

Statutory Authority
34 U.S.C. §§ 10461 – 10465 - 28 C.F.R. Part 90, Subpart D
[X] I have read and understand the information presented in this section of the Federal Award Instrument.

Project Information
This award is offered subject to the conditions or limitations set forth in the Award Information, Project
Information, Financial Information, and Award Conditions.

Solicitation Title

Awarding Agency

2025 OVW Fiscal Year 2025 Grants to Improve the
Criminal Justice Response Program

OVW

Application Number
GRANT14433421

Grant Manager Name

Phone Number

E-mail Address

Jason Petry

202-856-2218

[email protected]

Project Title
City of Blue Springs, Missouri Improving Criminal Justice Responses

Performance Period Start
Date

Performance Period End Date

10/01/2025

09/30/2028

Budget Period Start Date

Budget Period End Date

10/01/2025

09/30/2028

Page: 4 of 17

Project
Description
The Grants
to Improve the Criminal Justice Response Program (ICJR Program)?assists?state, local, an
The project would do following: 1) support workgroups to identify and address current domestic violence issues; 2)
investigate domestic violence cases with assessment tools and training; 3) charge domestic violence offenders and
manage municipal court dockets; 4) provide legal advocacy for victims; and 5) facilitate a Coordinated Community
Response Council.
[X] I have read and understand the information presented in this section of the Federal Award Instrument.

Financial Information
This award is offered subject to the conditions or limitations set forth in the Award Information, Project
Information, Financial Information, and Award Conditions.
The recipient budget is currently under review.
[X] I have read and understand the information presented in this section of the Federal Award Instrument.

Other Award Documents
No other award documents have been added.

Award Conditions
This award is offered subject to the conditions or limitations set forth in the Award Information, Project
Information, Financial Information, and Award Conditions.
Condition 1
Requirements of the award; remedies for non-compliance or for materially false statements
The conditions of this award are material requirements of the award. Compliance with any assurances or certifications
submitted by or on behalf of the recipient that relate to conduct during the period of performance also is a material
requirement of this award.
By signing and accepting this award on behalf of the recipient, the authorized recipient official accepts all material
requirements of the award, and specifically adopts, as if personally executed by the authorized recipient official, all
assurances or certifications submitted by or on behalf of the recipient that relate to conduct during the period of
performance.
Failure to comply with any one or more of these award requirements -- whether a condition set out in full below, a
condition incorporated by reference below, or an assurance or certification related to conduct during the award period - may result in the Office on Violence Against Women (OVW) taking appropriate action with respect to the recipient and
the award. Among other things, OVW may withhold award funds, disallow costs, or suspend or terminate the award.
The U.S. Department of Justice (DOJ), including OVW, also may take other legal action as appropriate.
Any materially false, fictitious, or fraudulent statement to the federal government related to this award (or concealment
or omission of a material fact) may be the subject of criminal prosecution (including under 18 U.S.C. 1001 and/or 1621,
and/or 34 U.S.C. 10271-10273), and also may lead to imposition of civil penalties and administrative remedies for false
claims or otherwise (including under 31 U.S.C. 3729-3730 and 3801-3812).
Should any provision of a requirement of this award be held to be invalid or unenforceable by its terms, that provision

Page: 5 of 17

shall first be applied with a limited construction so as to give it the maximum effect permitted by law. Should it be held,
instead, that the provision is utterly invalid or -unenforceable, such provision shall be deemed severable from this
award.
Condition 2
Applicability of Part 200 Uniform Requirements and DOJ Grants Financial Guide
The recipient agrees to comply with the Uniform Administrative Requirements, Cost Principles, and Audit
Requirements in 2 C.F.R. Part 200, as adopted and supplemented by the Department of Justice (DOJ) in 2 C.F.R. Part
2800 (together, the "Part 200 Uniform Requirements"), and the current edition of the DOJ Grants Financial Guide as
posted on the OVW website, including any updated version that may be posted during the period of performance. The
recipient also agrees that all financial records pertinent to this award, including the general accounting ledger and all
supporting documents, are subject to agency review throughout the life of the award, during the close-out process, and
for three years after submission of the final Federal Financial Report (SF-425) or as long as the records are retained,
whichever is longer, pursuant to 2 C.F.R. 200.334, 200.337.
Condition 3
Requirement to report potentially duplicative funding
If the recipient currently has other active awards of federal funds, or if the recipient receives any other award of federal
funds during the period of performance for this award, the recipient promptly must determine whether funds from any of
those other federal awards have been, are being, or are to be used (in whole or in part) for one or more of the identical
cost items for which funds are provided under this award. If so, the recipient must promptly notify OVW in writing of the
potential duplication, and, if so requested by OVW, must seek a budget-modification or change-of-project-scope Grant
Award Modification (GAM) to eliminate any inappropriate duplication of funding.
Condition 4
Requirements related to System for Award Management and unique entity identifiers
The recipient must comply with applicable requirements regarding the System for Award Management (SAM), currently
accessible at https://www.sam.gov. This includes applicable requirements regarding registration with SAM, as well as
maintaining current information in SAM.
The recipient also must comply with applicable restrictions on subawards (subgrants) to first-tier subrecipients
(subgrantees), including restrictions on subawards to entities that do not acquire and provide (to the recipient) the
unique entity identifier assigned by SAM.
The details of the recipient's obligations related to SAM and to unique entity identifiers are posted on the OVW website
at https://www.justice.gov/ovw/award-conditions (titled "Award Condition: Requirements related to System for Award
Management (SAM) and unique entity identifiers") and are incorporated by reference here.
Condition 5
Requirement to report actual or imminent breach of personally identifiable information (PII)
The recipient (and any subrecipient at any tier) must have written procedures in place to respond in the event of an
actual or imminent breach (as defined in OMB M-17-12) if it (or a subrecipient)-- 1) creates, collects, uses, processes,
stores, maintains, disseminates, discloses, or disposes of personally identifiable information (PII) (as defined in 2
C.F.R. 200.1) within the scope of an OVW grant-funded program or activity, or 2) uses or operates a Federal
information system (as defined in OMB Circular A-130). The recipient's breach procedures must include a requirement
to report actual or imminent breach of PII to an OVW Program Manager no later than 24 hours after an occurrence of
an actual breach, or the detection of an imminent breach.
Condition 6
Requirements pertaining to prohibited conduct related to trafficking in persons (including reporting requirements and
OVW authority to terminate award)
The recipient, and any subrecipient (subgrantee) at any tier, must comply with all applicable requirements (including

Page: 6 of 17

requirements to report allegations) pertaining to prohibited conduct related to the trafficking of persons, whether on the
part of recipients, subrecipients (subgrantees), or individuals defined (for purposes of this condition) as "employees" of
the recipient or of any subrecipient.
The details of the recipient's obligations related to prohibited conduct related to trafficking in persons are posted on the
OVW website at https://www.justice.gov/ovw/award-conditions (titled "Award Condition: Prohibited conduct by
recipients and subrecipients related to trafficking in persons (including reporting requirements and OVW authority to
terminate award)") and are incorporated by reference here.
Condition 7
Determinations of suitability to interact with participating minors
This condition applies to this award if it is indicated in the application for the award (as approved by DOJ) (or in the
application for any subaward at any tier), the DOJ funding announcement (notice of funding opportunity), or an
associated federal statute that a purpose of some or all of the activities to be carried out under the award (whether by
the recipient or a subrecipient at any tier) is to benefit a set of individuals under 18 years of age.
The recipient, and any subrecipient at any tier, must make determinations of suitability before certain individuals may
interact with participating minors. This requirement applies regardless of an individual's employment status. The details
of this requirement are posted on the OVW website at https://www.justice.gov/ovw/award-conditions (titled "Award
condition: Determination of suitability required, in advance, for certain individuals who may interact with participating
minors") and are incorporated by reference here.
Condition 8
Compliance with applicable rules regarding approval, planning, and reporting of conferences, meetings, trainings, and
other events
The recipient, and any subrecipient (subgrantee) at any tier, must comply with all applicable laws, regulations, policies,
and official DOJ guidance (including specific cost limits, prior approval and reporting requirements, where applicable)
governing the use of federal funds for expenses related to conferences (as that term is defined by DOJ), including the
provision of food and/or beverages at such conferences, and costs of attendance at such conferences.
Information on the pertinent DOJ definition of conferences and the rules applicable to this award appears on the OVW
website at https://www.justice.gov/ovw/conference-planning.
Condition 9
OVW Training Guiding Principles
The recipient understands and agrees that any training or training materials developed or delivered with funding
provided under this award must adhere to the OVW Training Guiding Principles for Grantees and Subgrantees,
available at https://www.justice.gov/sites/default/files/ovw/legacy/2012/06/28/ovw-training-guiding-principles-granteessubgrantees.pdf.
Condition 10
Effect of failure to address audit issues
The recipient understands and agrees that OVW may withhold award funds, or may impose other related
requirements, if (as determined by OVW) the recipient does not satisfactorily and promptly address outstanding issues
from audits required by the Part 200 Uniform Requirements (or by the terms of this award), or other outstanding issues
that arise in connection with audits, investigations, or reviews of DOJ awards.
Condition 11
Potential imposition of additional requirements
The recipient agrees to comply with any additional requirements that may be imposed by OVW during the period of
performance for this award, if the recipient is designated as "high-risk" for purposes of the DOJ high-risk grantee list.

Page: 7 of 17

Condition 12
Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 42
The recipient, and any subrecipient (subgrantee) at any tier, must comply with all applicable requirements of 28 C.F.R.
Part 42.
Condition 13
Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 38
The recipient, and any subrecipient (subgrantee) at any tier, must comply with all applicable requirements of 28 C.F.R.
Part 38.
Among other things, 28 C.F.R. Part 38 states that a faith-based organization that participates in this program retains its
independence from the Government and may continue to carry out its mission consistent with religious freedom and
conscience protections in federal law. Part 38 further states that an organization may not use direct federal financial
assistance from the Department of Justice to support or engage in explicitly religious activities except when consistent
with the Establishment Clause of the First Amendment and any other applicable requirements. An organization
receiving federal financial assistance also may not, in providing services funded by the Department of Justice, or in
their outreach activities related to such services, discriminate against a program beneficiary on the basis of religion, a
religious belief, a refusal to hold a religious belief, or refusal to attend or participate in a religious practice. Part 38 also
sets out rules and requirements that relate to engaging in or conducting explicitly religious activities.
Recipients and subrecipients that provide social services under this award must give written notice to beneficiaries and
prospective beneficiaries prior to the provision of services (if practicable) which shall include language substantially
similar to the language in 28 CFR Part 38, Appendix C, sections (1) through (4). A sample written notice may be found
at https://www.ojp.gov/sites/g/files/xyckuh241/files/media/document/Written_Notice_of_Beneficiary_Protections.pdf.
In certain instances, a faith-based or religious organization may be able to take religion into account when making
hiring decisions, provided it satisfies certain requirements.
For more information on the requirements referenced in this condition, see https://www.ojp.gov/program/civil-rightsoffice/partnerships-faith-based-and-other-neighborhood-organizations.
Condition 14
Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 54
The recipient, and any subrecipient (subgrantee) at any tier, must comply with all applicable requirements of 28 C.F.R.
Part 54, which relates to nondiscrimination on the basis of sex in certain "education programs."
Condition 15
Federal civil rights and nondiscrimination laws (certification)
The recipient agrees that its compliance with all applicable federal civil rights and nondiscrimination laws is material to
the government's decision to make this award and any payment thereunder, including for purposes of the False Claims
Act (31 U.S.C. 3729-3730 and 3801-3812), and, by accepting this award, certifies that it does not operate any
programs (including any such programs having components relating to diversity, equity, and inclusion) that violate any
applicable federal civil rights or nondiscrimination laws.
Condition 16
Restrictions on "lobbying" and policy development
In general, as a matter of federal law, federal funds may not be used by the recipient, or any subrecipient (subgrantee)
at any tier, either directly or indirectly, in support of the enactment, repeal, modification or adoption of any law,
regulation or policy, at any level of government, in order to avoid violation of 18 U.S.C. 1913. The recipient, or any
subrecipient (subgrantee) may, however, use federal funds to collaborate with and provide information to federal, state,
local, tribal and territorial public officials and agencies to develop and implement policies and develop and promote
state, local, or tribal legislation or model codes designed to reduce or eliminate domestic violence, dating violence,

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sexual assault, and stalking (as those terms are defined in 34 U.S.C. 12291(a)) when such collaboration and provision
of information is consistent with the activities otherwise authorized under this grant program.
Another federal law generally prohibits federal funds awarded by OVW from being used by the recipient, or any
subrecipient at any tier, to pay any person to influence (or attempt to influence) a federal agency, a Member of
Congress, or Congress (or an official or employee of any of them) with respect to the awarding of a federal grant or
cooperative agreement, subgrant, contract, subcontract, or loan, or with respect to actions such as renewing,
extending, or modifying any such award. See 31 U.S.C. 1352. Certain exceptions to this law apply, including an
exception that applies to Indian tribes and tribal organizations.
Should any question arise as to whether a particular use of federal funds by a recipient (or subrecipient) would or might
fall within the scope of these prohibitions, the recipient is to contact OVW for guidance, and may not proceed without
the express prior written approval of OVW.
Condition 17
Compliance with general appropriations-law restrictions on the use of federal funds for this fiscal year
The recipient, and any subrecipient (subgrantee) at any tier, must comply with all applicable restrictions on the use of
federal funds set out in federal appropriations statutes. Pertinent restrictions, for each fiscal year, are set out at https://
www.justice.gov/ovw/award-conditions (titled "Award Condition: General appropriations-law restrictions on use of
federal award funds") and are incorporated by reference here. Should a question arise as to whether a particular use of
federal funds by a recipient (or a subrecipient) would or might fall within the scope of an appropriations-law restriction,
the recipient is to contact OVW for guidance, and may not proceed without the express prior written approval of OVW.
Condition 18
Reporting potential fraud, waste, and abuse, and similar misconduct
The recipient and any subrecipients (subgrantees) must promptly refer to the DOJ Office of the Inspector General
(OIG) any credible evidence that a principal, employee, agent, subrecipient, contractor, subcontractor, or other person
has, in connection with funds under this award -- (1) submitted a claim that violates the False Claims Act; or (2)
committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar
misconduct.
Potential fraud, waste, abuse, or misconduct involving or relating to funds under this award should be reported to the
OIG by-- (1) online submission accessible via the OIG webpage at https://oig.justice.gov/hotline/grant-complaint (select
"Submit Report Online"); (2) mail directed to: U.S. Department of Justice, Office of the Inspector General,
Investigations Division, ATTN: Grantee Reporting, 950 Pennsylvania Ave., NW, Washington, DC 20530; (3) by
facsimile directed to the DOJ OIG Fraud Detection Office (Attn: Grantee Reporting) at (202) 616-9881 (fax).
Additional information is available from the DOJ OIG website at https://oig.justice.gov/hotline.
Condition 19
Restrictions and certifications regarding non-disclosure agreements and related matters
No recipient or subrecipient (subgrantee) under this award, or entity that receives a procurement contract or
subcontract with any funds under this award, may require any employee or contractor to sign an internal confidentiality
agreement or statement that prohibits or otherwise restricts, or purports to prohibit or restrict, the reporting (in
accordance with law) of waste, fraud, or abuse to an investigative or law enforcement representative of a federal
department or agency authorized to receive such information.
The foregoing is not intended, and shall not be understood by the agency making this award, to contravene
requirements applicable to Standard Form 312 (which relates to classified information), Form 4414 (which relates to
sensitive compartmented information), or any other form issued by a federal department or agency governing the
nondisclosure of classified information.
1. In accepting this award, the recipient-a. represents that it neither requires nor has required internal confidentiality agreements or statements from employees

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or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or
contractors from reporting waste, fraud, or abuse as described above; and
b. certifies that, if it learns or is notified that it is or has been requiring its employees or contractors to execute
agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud,
or abuse as described above, it will immediately stop any further obligations of award funds, will provide prompt written
notification to the federal agency making this award, and will resume (or permit resumption of) such obligations only if
expressly authorized to do so by that agency.
2. If the recipient does or is authorized under this award to make subawards (subgrants), procurement contracts, or
both-a. it represents that-(1) it has determined that no other entity that the recipient's application proposes may or will receive award funds
(whether through a subaward (subgrant), procurement contract, or subcontract under a procurement contract) either
requires or has required internal confidentiality agreements or statements from employees or contractors that currently
prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from reporting waste,
fraud, or abuse as described above; and
(2) it has made appropriate inquiry, or otherwise has an adequate factual basis, to support this representation; and
b. it certifies that, if it learns or is notified that any subrecipient, contractor, or subcontractor entity that receives funds
under this award is or has been requiring its employees or contractors to execute agreements or statements that
prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or abuse as described above, it
will immediately stop any further obligations of award funds to or by that entity, will provide prompt written notification to
the federal agency making this award, and will resume (or permit resumption of) such obligations only if expressly
authorized to do so by that agency.
Condition 20
Compliance with 41 U.S.C. 4712 (including prohibitions on reprisal; notice to employees)
The recipient (and any subrecipient at any tier) must comply with, and is subject to, all applicable provisions of 41
U.S.C. 4712, including all applicable provisions that prohibit, under specified circumstances, discrimination against an
employee as reprisal for the employee's disclosure of information related to gross mismanagement of a federal grant, a
gross waste of federal funds, an abuse of authority relating to a federal grant, a substantial and specific danger to
public health or safety, or a violation of law, rule, or regulation related to a federal grant.
The recipient also must inform its employees, in writing (and in the predominant native language of the workforce), of
employee rights and remedies under 41 U.S.C. 4712.
Should a question arise as to the applicability of the provisions of 41 U.S.C. 4712 to this award, the recipient is to
contact OVW for guidance.
Condition 21
Encouragement of policies to ban text messaging while driving
Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74 Fed. Reg.
51225 (October 1, 2009), DOJ encourages recipients and subrecipients (subgrantees) to adopt and enforce policies
banning employees from text messaging while driving any vehicle during the course of performing work funded by this
award, and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease
crashes caused by distracted drivers.
Condition 22
Requirement to disclose whether recipient is designated high risk by a federal grant-making agency outside of DOJ
If the recipient is designated high risk by a federal grant-making agency outside of DOJ, currently or at any time during
the course of the period of performance under this award, the recipient must disclose that fact and certain related

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information to OVW by email to [email protected]. For purposes of this disclosure, high risk includes any status
under which a federal awarding agency provides additional oversight due to the recipient's past performance, or other
programmatic or financial concerns with the recipient. The recipient's disclosure must include the following: (1) the
federal awarding agency that currently designates the recipient high risk; (2) the date the recipient was designated high
risk; (3) the high-risk point of contact at that federal awarding agency (name, phone number, and email address); and
(4) the reasons for the high-risk status, as set out by the federal awarding agency.
Condition 23
Availability of general terms and conditions on OVW website
The recipient agrees to follow the applicable set of general terms and conditions that are available at https://
www.justice.gov/ovw/award-conditions. These do not supersede any specific conditions in this award document.
Condition 24
Compliance with statutory and regulatory requirements
The recipient agrees to comply with all relevant statutory and regulatory requirements, which may include, among other
relevant authorities, the Violence Against Women Act of 1994, P.L. 103-322, the Violence Against Women Act of 2000,
P.L. 106-386, the Violence Against Women and Department of Justice Reauthorization Act of 2005, P.L. 109-162, the
Violence Against Women Reauthorization Act of 2013, P.L. 113-4, the Violence Against Women Act Reauthorization
Act of 2022, P.L. 117-103, the Omnibus Crime Control and Safe Streets Act of 1968, 34 U.S.C. 10101 et seq., and
OVW's implementing regulations at 28 C.F.R. Part 90.
Condition 25
Compliance with notice of funding opportunity requirements
The recipient agrees that it must be in compliance with requirements outlined in the notice of funding opportunity
(NOFO) under which the approved application was submitted, the applicable Application Companion Guide, and any
program-specific frequently asked questions (FAQs) on the OVW website (https://www.justice.gov/ovw/resources-andfaqs-grantees). The program NOFO, Companion Guide, and any program-specific FAQs are hereby incorporated by
reference into this award.
Condition 26
VAWA 2013 nondiscrimination condition
The recipient agrees to comply with 34 U.S.C. 12291(b)(13) in any program or activity funded in whole or in part by
OVW. Recipients may provide sex-segregated or sex-specific programming if doing so is necessary to the essential
operations of a program, so long as the recipient provides comparable services to those who cannot be provided with
the sex-segregated or sex-specific programming. The recipient also agrees to ensure that any subrecipients
(subgrantees) at any tier will comply with this provision.
Condition 27
Misuse of award funds
The recipient understands and agrees that misuse of award funds may result in a range of penalties, including
suspension of current and future funds, suspension or debarment from federal grants, recoupment of monies provided
under an award, and civil and/or criminal penalties.
Condition 28
Limitation on use of funds to approved activities
The recipient agrees that grant funds will be used only for the purposes described in the recipient's application, unless
OVW determines that any of these activities are out of scope or unallowable. The recipient must not undertake any
work or activities that are not described in the recipient's application, award documents, or approved budget, and must
not use staff, equipment, or other goods or services paid for with grant funds for such work or activities, without prior
written approval, via Grant Award Modification (GAM), from OVW.

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Condition 29
Non-supplantation
The recipient agrees that grant funds will be used to supplement, not supplant, non-federal funds that would otherwise
be available for the activities under this grant.
Condition 30
Confidentiality and information sharing
The recipient agrees to comply with the provisions of 34 U.S.C. 12291(b)(2), nondisclosure of confidential or private
information, which includes creating and maintaining documentation of compliance, such as policies and procedures
for release of victim information. The recipient also agrees to comply with the regulations implementing this provision at
28 CFR 90.4(b) and "Frequently Asked Questions (FAQs) on the VAWA Confidentiality Provision (34 U.S.C.
12291(b)(2))" on the OVW website at https://www.justice.gov/ovw/resources-and-faqs-grantees. The recipient also
agrees to ensure that all subrecipients (subgrantees) at any tier meet these requirements.
Condition 31
Activities that compromise victim safety and recovery or undermine offender accountability
The recipient agrees that grant funds will not support activities that compromise victim safety and recovery or
undermine offender accountability, such as: procedures or policies that exclude eligible victims from receiving services
based on the classifications identified in 34 U.S.C. 12291(b)(13)(A) or their actual or perceived mental health condition,
physical health condition, criminal record, immigration status, employment history or status, income or lack of income,
or the age and/or sex of their children; procedures or policies that compromise the confidentiality of information and
privacy of persons receiving OVW-funded services; procedures or policies that impose requirements on victims in
order to receive services (e.g., seek an order of protection, receive counseling, participate in couples' counseling or
mediation, report to law enforcement, seek civil or criminal remedies, etc.); procedures or policies that fail to ensure
service providers conduct safety planning with victims; project design and budgets that fail to account for the access
needs of participants with disabilities and participants who have limited English proficiency or are Deaf or hard of
hearing; or any other activities outlined in the notice of funding opportunity or companion guide under which the
application was submitted.
Condition 32
Policy for response to workplace-related incidents of sexual misconduct, domestic violence, and dating violence
The recipient, and any subrecipient at any tier, must have a policy, or issue a policy within 270 days of the award date,
to address workplace-related incidents of sexual misconduct, domestic violence, and dating violence involving an
employee, volunteer, consultant, or contractor. The details of this requirement are posted on the OVW website at
https://www.justice.gov/ovw/award-conditions (titled "Award Condition: Policy for response to workplace-related sexual
misconduct, domestic violence, and dating violence") and are incorporated by reference here.
Condition 33
Termination or suspension
The Director of OVW, upon a finding that there (1) has been substantial failure by the recipient to comply with
applicable laws, regulations, and/or the terms and conditions of the award or relevant notice of funding opportunity, (2)
has been failure by the recipient to make satisfactory progress toward the goals, objectives, or strategies set forth in
the application, or (3) have been project changes proposed or implemented by the recipient to the extent that, if
originally submitted, the application would not have been selected for funding, will terminate or suspend until the
Director is satisfied that there is no longer such failure or changes, all or part of the award, in accordance with the
provisions of 28 C.F.R. Part 18, as applicable mutatis mutandis. The federal regulation providing uniform rules for
termination of grants and cooperative agreements is 2 C.F.R. 200.340.
Condition 34
Semiannual and final performance report submission

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The recipient agrees to submit semiannual performance reports that describe activities conducted during the reporting
period, including program effectiveness measures. Reports must be submitted throughout the project period, even if no
funds were spent and no activities were conducted in a given reporting period. Delinquent reports may affect future
discretionary award decisions and may lead to suspension and/or termination of the award.
The information that must be collected and reported to OVW can be found in the reporting form associated with the
grant program or initiative under which this award was made. Performance reports must be submitted within 30 days
after the end of the reporting periods, which are January 1 - June 30 and July 1 - December 31. Recipients are
required to submit their reports through the Justice Grants System, unless and until OVW issues updated instructions
for report submission. The final report is due 90 days after the end of the project period and should be marked "final" in
the Report Type field.
Condition 35
Quarterly Federal Financial Reports
The recipient agrees that it will submit quarterly Federal Financial Reports (SF-425) to OVW in the Justice Grants
System, not later than 30 days after the end of each calendar quarter. The final report shall be submitted not later than
120 days following the end of the award period. Delinquent reports may affect future discretionary award decisions and
may lead to suspension and/or termination of the award.
Condition 36
Program income
Program income, as defined by 2 C.F.R. 200.1, means gross income earned by the non-federal entity that is directly
generated by a supported activity or earned as a result of the federal award during the period of performance. Without
prior approval from OVW, program income must be deducted from total allowable costs to determine the net allowable
costs. In order to add program income to the OVW award, the recipient must seek approval from its program manager
via a budget modification Grant Award Modification (GAM) prior to generating any program income. Any program
income added to the federal award must be used to support activities that were approved in the budget and follow the
conditions of the OVW award. Any program income approved via budget modification GAM must be reported in the
recipient's quarterly Federal Financial Report SF-425 in accordance with the addition alternative. If the program income
amount changes (increases or decreases) during the project period, it must be approved via a budget modification
GAM by the end of the project period. If the budget modification is not submitted and approved, it could result in audit
findings for the recipient.
Condition 37
FFATA reporting subawards and executive compensation
The recipient agrees to comply with applicable requirements to report first-tier subawards (subgrants) of $30,000 or
more and, in certain circumstances, to report the names and total compensation of the five most highly compensated
executives of the recipient and first-tier subrecipients of award funds. Such data will be submitted to the Federal
Funding Accountability and Transparency Act of 2006 (FFATA) Subaward Reporting System (FSRS) through the
System for Award Management (SAM) at https://www.sam.gov/fsrs. The details of recipient obligations, which derive
from FFATA, are posted on the OVW website at https://www.justice.gov/ovw/award-conditions (titled "Award Condition:
Reporting Subawards and Executive Compensation") and are incorporated by reference here.
Condition 38
Changes to MOU and/or IMOA
The recipient agrees to submit for OVW review and approval any anticipated addition of, removal of, or change in
collaborating partner agencies or individuals who are signatories of the Memorandum of Understanding and, if
applicable, the Internal Memorandum of Agreement.
Condition 39
Submission of all materials and publications

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The recipient agrees to submit to OVW one copy of all materials and publications (written, web-based, audio-visual, or
any other format) that are funded under this award not less than twenty days prior to distribution or public release. If
the materials are found to be outside the scope of the program, or in some way to compromise victim safety, the
recipient will need to revise the materials to address these concerns or the recipient will not be allowed to use award
funds to support the development or distribution of the materials.
Condition 40
Publication disclaimer
The recipient agrees that all materials and publications (written, web-based, audio-visual, or any other format) resulting
from award activities shall contain the following statement: "This project was supported by Grant No.
__________________ awarded by the Office on Violence Against Women, U.S. Department of Justice. The opinions,
findings, conclusions, and recommendations expressed in this publication/program/exhibition are those of the author(s)
and do not necessarily reflect the views of the U.S. Department of Justice." The recipient also agrees to ensure that
any subrecipient at any tier will comply with this condition.
Condition 41
Copyrighted works
Pursuant to 2 C.F.R. 200.315(b), the recipient may copyright any work that is subject to copyright and was developed,
or for which ownership was acquired, under this award. OVW reserves a royalty-free, nonexclusive, and irrevocable
right to reproduce, publish, or otherwise use the work, in whole or in part (including in the creation of derivative works),
for federal purposes, and to authorize others to do so.
OVW also reserves a royalty-free, nonexclusive, and irrevocable right to reproduce, publish, or otherwise use, in whole
or in part (including in the creation of derivative works), any work developed by a subrecipient (subgrantee) of this
award, for federal purposes, and to authorize others to do so.
In addition, the recipient (or subrecipient, contractor, or subcontractor of this award at any tier) must obtain advance
written approval from the OVW program manager assigned to this award, and must comply with all conditions specified
by the program manager in connection with that approval, before: 1) using award funds to purchase ownership of, or a
license to use, a copyrighted work; or 2) incorporating any copyrighted work, or portion thereof, into a new work
developed under this award.
It is the responsibility of the recipient (and of each subrecipient, contractor, or subcontractor as applicable) to ensure
that this condition is included in any subaward, contract, or subcontract under this award.
Condition 42
Grantee orientation - mandatory attendance
First-time recipients, or continuation recipients if requested, must agree to have key staff members, as identified by
OVW, attend the OVW grantee orientation seminar, which may be offered in-person, online, or a combination of both.
Additionally, if there is a change in the project director/coordinator during the grant period, the recipient agrees, at the
earliest opportunity, to send the new project director/coordinator, regardless of prior experience with this or any other
federal award, to an in-person OVW grantee orientation seminar or require completion of the orientation online,
whichever is available.
Condition 43
Prior approval for non-OVW sponsored technical assistance
The recipient agrees that funds allocated for OVW-sponsored technical assistance may not be used for any other
purpose without prior approval by OVW. To request approval, the recipient must submit a copy of the event's brochure,
a curriculum and/or agenda, a description of the hosts or trainers, and an estimated breakdown of costs. The request
must be submitted to OVW at least 20 days prior to registering for the event. Requests to attend non-OVW sponsored
events will be considered on a case-by-case basis. This prior approval process also applies to requests for the use of
OVW-designated technical assistance funds to pay a consultant or contractor not designated as an OVW technical
assistance provider to develop and/or provide training and/or technical assistance.

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Condition 44
Participation in OVW-sponsored technical assistance
The recipient agrees to attend and participate in OVW-sponsored technical assistance. Technical assistance includes,
but is not limited to, national and regional conferences, audio conferences, webinars, peer-to-peer consultations, and
workshops conducted by OVW-designated technical assistance providers.
Condition 45
Consultant compensation rates
The recipient acknowledges that consultants paid with award funds generally may not be paid at a rate in excess of
$81.25 per hour, not to exceed $650 per day. To exceed this specified maximum rate, recipients must submit to OVW
a detailed justification and have such justification approved by OVW, prior to obligation or expenditure of such funds.
Issuance of this award or approval of the award budget alone does not indicate approval of any consultant rate in
excess of $81.25 per hour, not to exceed $650 per day. Although prior approval is not required for consultant rates
below this specified maximum rate, recipients are required to maintain documentation to support all daily or hourly
consultant rates.
Condition 46
Prohibition on public awareness activities
The recipient agrees that grant funds will not be used to conduct public awareness or community education campaigns
or related activities. Grant funds may be used to support, inform, and conduct outreach to victims about available
services.
Condition 47
Obligation to comply with statutory eligibility requirement (prosecution of minors certification)
The recipient must certify to OVW, no later than the end of the recipient’s legislative session that begins after May 2,
2024, that it complies with the statutory requirement at 34 U.S.C. § 10461(c)(1)(G), related to prohibiting the
prosecution of minors under 18 for prostitution.
Condition 48
Compliance with certifications
The recipient acknowledges that it has a continuing obligation to remain in compliance with the applicable certification
requirements of 34 U.S.C. 10461(c).
Condition 49
Indirect costs
The recipient may not obligate, expend, or draw down any award funds for indirect costs, unless and until either (1) the
recipient submits to OVW a current, federally-approved indirect cost rate agreement, or (2) the recipient determines
that it is eligible under the Part 200 Uniform Requirements to use the "de minimis" indirect cost rate described in 2
C.F.R. 200.414(f), and advises OVW in writing of both its eligibility and its election.
Condition 50
Conditional clearance with release of technical assistance funds
The recipient acknowledges that the budget for this award is pending review and approval. Until OVW approves the
budget, any obligations or expenditures incurred by the recipient are made at the recipient's own risk. The recipient
may obligate, expend, or draw down up to $10,000 for participation in or travel-related expenses to attend OVWsponsored technical assistance events, but these obligations and expenditures remain at the recipient's own risk until
the budget is approved. Remaining funds will not be available for drawdown until OVW's Grants Financial Management
Division has approved the budget and budget narrative via a Grant Award Modification (GAM). If applicable, the

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Indirect Cost Rate will be identified in the GAM when the budget is approved. If there is another condition on the award
prohibiting any obligation, expenditure, and drawdown of any funds, that other condition will control.
Condition 51
Terms and conditions subject to court ordered stay
Award condition 15 (“Federal civil rights and nondiscrimination laws (certification)”) and any certification submitted by
the recipient regarding certain out-of-scope activities are subject to a preliminary stay in Rhode Island Coalition Against
Domestic Violence, et al., v. Pamela Bondi, et al., and are not enforceable as to any OVW FY 2026 awards unless and
until the preliminary stay is lifted. If the preliminary stay is lifted, OVW will process a modification identifying the award
condition or out-of-scope activity that is no longer subject to the preliminary stay and has become enforceable and the
date on which it becomes enforceable.
[X] I have read and understand the information presented in this section of the Federal Award Instrument.

Award Acceptance
Declaration and Certification to the U.S. Department of Justice as to Acceptance
By checking the declaration and certification box below, I-A. Declare to the U.S. Department of Justice (DOJ), under penalty of perjury, that I have authority to make this
declaration and certification on behalf of the applicant.
B. Certify to DOJ, under penalty of perjury, on behalf of myself and the applicant, to the best of my knowledge and
belief, that the following are true as of the date of this award acceptance: (1) I have conducted or there was conducted
(including by applicant’s legal counsel as appropriate and made available to me) a diligent review of all terms and
conditions of, and all supporting materials submitted in connection with, this award, including any assurances and
certifications (including anything submitted in connection therewith by a person on behalf of the applicant before, after,
or at the time of the application submission and any materials that accompany this acceptance and certification); and
(2) I have the legal authority to accept this award on behalf of the applicant.
C.

Accept this award on behalf of the applicant.

D. Declare the following to DOJ, under penalty of perjury, on behalf of myself and the applicant: (1) I understand
that, in taking (or not taking) any action pursuant to this declaration and certification, DOJ will rely upon this declaration
and certification as a material representation; and (2) I understand that any materially false, fictitious, or fraudulent
information or statement in this declaration and certification (or concealment or omission of a material fact as to either)
may be the subject of criminal prosecution (including under 18 U.S.C. §§ 1001 and/or 1621, and/or 34 U.S.C. §§
10271-10273), and also may subject me and the applicant to civil penalties and administrative remedies under the
federal False Claims Act (including under 31 U.S.C. §§ 3729-3730 and/or §§ 3801-3812) or otherwise.
Agency Approval

Title of Approving Official

Name of Approving Official

Signed Date And Time

Deputy Director for Grants
Management and Development
(Supervisory Official)

Ginger Baran Lyons

4/30/26 7:14 AM

Authorized Representative
[X] Declaration and Certification
Entity Acceptance

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Title of Authorized Entity Official
City Administrator

Name of Authorized Entity Official
Christine Cates

Signed Date And Time
5/6/2026 8:28 PM

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MEMORANDUM OF UNDERSTANDING
WHEREAS, the City of Blue Springs and Hope House, Inc. have come together to collaborate
and to make an application for the Office on Violence Against Women (OVW) Fiscal Year 2025
Improving Criminal Justice Response Program; and
WHEREAS, the partners listed below have agreed to enter into a collaborative agreement in
which the City of Blue Springs will be the lead agency and the other agencies will be partners
in this application; and
WHEREAS, the partners herein desire to enter into a Memorandum of Understanding setting forth
the services to be provided by the collaborative; and
WHEREAS, the application prepared and approved by the collaborative through its partners is to
be submitted to the Office on Violence Against Women on or before June 18th, 2025.
I) Description of Partner Agencies
City of Blue Springs: Located in eastern Jackson County, Missouri, approximately 20
miles east of Kansas City, the City of Blue Springs is a growing community with a population of
60,539 residents. To address the issue of domestic violence, dating violence, sexual assault, and
stalking (herein referred to collectively as “DV”), the City of Blue Springs Police Department
currently employs one full-time domestic violence Detective who works exclusively on domestic
violence cases. The Blue Springs Police Department is recognized by the Commission on
Accreditation for Law Enforcement Agencies (CALEA). In addition, the City of Blue Springs
employs Michael Hunt to prosecute domestic violence offenders on specialized dockets. The
Police Department and the City Prosecutor work together to reduce domestic violence in the City
MOU

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of Blue Springs by ensuring full utilization of the Police Department’s arrest policies and by
promoting prosecution of offenders.
Hope House, Inc.:

Established 42 years ago, Hope House remains the only domestic

violence agency in eastern Jackson County, Missouri. Hope House is the City’s local nonprofit,
nongovernmental victim service partner, and its mission is to break the cycle of domestic violence
by providing safe refuge and supportive services that educate and empower those impacted by
domestic violence. Hope House will Advocate social change that protects and engenders a
person’s right to live a life free of abuse. Hope House first opened from a small home in Blue
Springs, MO in 1983, and moved to a nearby, four-building campus in 1995. The agency opened
a second campus in Lee’s Summit, Missouri in 2002 at the behest of City leaders who were
responding to the domestic violence deaths of three local residents. Over time, Hope House
services have expanded along with its physical facilities as clients identified and demonstrated
the need for comprehensive, wrap-around care accessible on both a residential and
nonresidential basis. Current services include:


Emergency Shelter: Shelter Advocates complete shelter intakes, answer the 24-hour
crisis hotline, and provide support, advocacy, and resource referrals. Shelter Advocates
also provide basic necessities, crisis intervention, support, and life skills groups.



Client Assistance Fund: Direct financial assistance to help survivors remove common
barriers to achieving self-sufficiency and securing/maintaining safe and affordable
permanent housing.



Targeted Advocacy and Therapy (Hawthorne Place Apartments): Strengths-based,
client centered, and trauma-informed goal setting, resource referrals, service linkages,
and crisis intervention as well as individual and group therapy services offered onsite at
Hawthorne Place Apartments, an income-based rental complex in Independence, MO.

MOU

City of Blue Springs, MO

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

Case Management: Strengths-based, client centered, and trauma-informed goal setting,
resource referrals, and service linkages emphasizing housing, health, and self-sufficiency
for clients accessing shelter and/or outreach services. A full-time Bi-Lingual Case
Manager assists clients with limited English proficiency



Accelerated, Transitional, and Permanent Housing: Rent and/or utility subsidies,
housing-specific case management, resource referrals, and employment guidance for six
to 24 months.



Child & Family Advocacy: Child/family-focused case management as well as activities
that promote positive child development and parent/child interaction.



Clinical Services: Individual and group counseling, support groups, and family therapy*
for adult and child survivors. (*Following best practices, Hope House does not offer
counseling with the abusive individual.)



Court Advocacy: Assistance in area courts including Order of Protection court, as well
as lethality assessment programs with local police departments.



Co-Responding Advocacy: Partnership with Independence Police Department to
provide crisis intervention services, advocacy, and resource referrals to survivors
contacting police for assistance.



Family Court Advocacy: Targeted assistance and case management for adult survivors
with Family Court and/or Children’s Division involvement.



Civil Legal Program: Representation for civil legal issues encountered by survivors
including protection orders, child support, child custody, divorce, paternity, etc., in addition
to support and case management provided by a Paralegal and Legal Advocate.



Supervised Visits & Monitored Custody Exchanges (Guardian Program): Secure offsite facility where custodial parents safely exchange custody of their children and/or
children participate in supervised visits with their non-custodial parent.

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

Domestic Violence Education and Prevention: Presentations to community
stakeholders and prevention projects. Additionally, a podcast is hosted and generated by
agency staff.

II) History of Relationship
The City of Blue Springs established a formal partnership with Hope House, Inc. when it
initially applied for and received funding under the previously known Arrest Program in 2003.
Funding from OVW allowed the City of Blue Springs to assign one full-time domestic violence
Detective to the Police Department and to contract with a law office to prosecute domestic
violence cases, among others. The relationship between the Police Department and the
appointed Assistant Prosecutor has deepened through working together on a daily basis to
investigate, review, and prosecute cases involving domestic violence.
OVW funding also allowed Hope House to hire a designated full-time Court Advocate to
work with victims from the City. The Hope House Court Advocate meets regularly with the
Detective and weekly with the Detective and the City Prosecutor to discuss cases. Funding has
allowed the development of a strong working relationship between the Detective, the City
Prosecutor, and the Hope House Court Advocate to ensure victims’ needs are addressed in a
timely manner.
Changes have occurred in programming and partnerships over the lifetime of the
collaboration. With subsequent funding in 2005, the Jackson County Prosecutor’s Office joined
the collaboration. An Assistant County Prosecutor was designated to prosecute all domestic
violence cases from Blue Springs that qualified for state charges. In 2011, the Jackson County
Prosecutor’s Office withdrew from the grant as a formal partner, citing complications with grant
billings. The County has continued to fulfill its promise of an informal partnership and prosecutes
cases from Blue Springs when state-level criteria are met. In 2009, the City of Blue Springs
applied for continuation funding for the program but was not selected as a grantee. To
accommodate multiple funding reductions, the Hope House Court Advocate position was
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temporarily reduced to part-time. Even with lost OVW funding and scaled back victim services,
the local collaboration and program persevered. The Court Advocate position resumed full-time
status with an award in 2010, and the partnership continued to strengthen under its subsequent
2012, 2016, 2019, and 2022 grants.
The purpose of the current application is to continue and enhance the coordinated
response to domestic violence in Blue Springs, Missouri that has existed since 2003. The
critical, long-range goal of this collaborative effort is to hold offenders accountable and keep
victims safe. MOU partners expect five distinct outcomes to result from the project’s objectives
and activities: (1) advanced centralization of domestic violence cases; (2) enhanced law
enforcement response to domestic violence; (3) improved prosecution of domestic violence
cases; (4) strengthened victim services; and (5) sustained community response to domestic
violence.
III) Development of Application
Representatives from the Police and City Prosecutor met with Hope House
representatives to evaluate the community’s current response to DV. MOU partners decided to
pursue this grant opportunity to continue and build upon current efforts, which are presently
funded by an OVW ICJR grant. Both the City of Blue Springs and Hope House served important
functions in the development of the application. While Hope House took the lead in authoring the
written application documents, detailed input from the City’s Police, Law, and Finance
Departments was obtained when preparing the budget and budget narrative, and all parties were
involved in establishing the project’s goal, objectives, tasks, and activities. MOU partners
reviewed and approved the final application documents, including the required assurances and
certifications.
IV) Roles and Responsibilities
NOW, THEREFORE, it is hereby agreed by and between the partners as follows:
1) The City of Blue Springs will:
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a. Designate one full-time Detective to handle domestic violence cases. The Police
Department will consistently investigate municipal and state-level domestic violence
cases. The City Prosecutor will prepare for trial and prosecute domestic violence
cases at the municipal level. The Blue Springs Police Department will present cases
that rise to the level of state prosecution to the Jackson County Prosecutor’s Office.
b. Ensure City employees/contractors maintain confidentiality in accordance with local
and state laws, federal Violence Against Women Act (VAWA) provisions, and their
agency policy.
c. Provide in-kind to the project, a language card for all patrol officers to use when
speaking with victims who have limited English proficiency (LEP) and a body diagram
in its field-based reporting system.
d. Commit to providing in-kind informational packets to domestic violence victims who
have called 911.
e. Assess signs of strangulation when responding to a call for service by using a
strangulation card.
f.

Implement victim safety measures to include victim notification forms to collect
additional victim contact information.

g. Engage in efforts to increase the likelihood of successful prosecution including
communicating with victims, giving them a choice regarding acting as witnesses,
compiling detailed criminal histories on offenders, and maintaining municipal court
dockets specific to domestic violence each month.
h. Charge offenders who violate probation conditions.
1. The City will provide in-kind a three-page carbon copy probation form. Copies
of the signed probation agreement will be kept by the Municipal Court,
offender, and grant funded domestic violence Detective. Copies are also

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scanned into the City’s system. Victims also have access to the agreement
by requesting a hard copy or electronic copy from the Court Clerk.
2. To enhance this effort, the City will add offenders’ probation information into
the BSPD's system for responding officers. The City will work with neighboring
jurisdictions to include probation conditions from other Jackson County cities,
ensuring increased offender accountability for repeat offenders.
i.

Provide training for Municipal Court Judges on the implementation of a bench card.

j.

Foster a collaborative relationship with the Protection Order Unit.
1. The DV Detective will be provided with a list of newly issued Ex-Parte and Full
Orders of Protection. The DV Detective and BSPD will assist with service and
provide follow-up services to petitioners as capacity allows.

k. Ensure accessible services to persons with limited English proficiency, who are
Deaf/hard of hearing, who have a disability, or require other accommodations.
2) Hope House, Inc. will:
a. Maintain a presence in Blue Springs by working from an office located in the Blue
Springs Police Department.
b. Designate one full-time Court Advocate to support victims, one full time Director of
Outreach Services to oversee court advocacy services, one full time Chief
Operating Officer to act as the Grant Program Director at behest of the City, one full
time Accountant to complete internal billings and ensure compliance with financial
grant guidelines, and one full time Director of Grants & Compliance to ensure
quality assurance and compliance of all grant related activities provided by MOU
partners, including the completion and submission of semi-annual progress reports.
The Chief Operating Officer’s additional duties include serving as liaison between
MOU partners and OVW; ensuring victim safety is not compromised; and ensuring
adherence to Program objectives and tasks and timely programmatic reporting.
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c. Maintain confidentiality in accordance with local and state laws, federal VAWA
provisions, and their agency policy.
d. Train police academy recruits and co-host an annual meeting with the Jackson
County Prosecutor for domestic violence detectives throughout the County.
e. Stay involved with victims through every facet of the civil and criminal justice
systems – including the process of arrest, obtaining protection orders, court
hearings, prosecution, and sentencing.
f.

Ensure services are accessible to victims by making accommodations such as
translation and interpretation or use of adaptive equipment if victims speak a
language other than English, are Deaf/hard of hearing, or have a disability.

g. Provide a wide variety of non-grant-funded victim services such as emergency
shelter; crisis intervention; case management; therapy; and children’s programming.
h. Maintain victim safety at the forefront of all activities.
3) The City of Blue Springs and Hope House, Inc. will collaborate to complete the following
tasks:
a. Engage as a centralized unit to handle domestic violence cases. At a minimum, the grant
funded Detective, City Prosecutor, and Court Advocate will meet weekly to review cases
and ensure open communication.
1. As needed, MOU partners will confer with the Jackson County Assistant
Prosecutor. If any victim-specific information is shared, it is only with the victim’s
written, informed consent.
b. Train new police hires, existing police officers, 911 operators, EMT/Firefighters,
detectives, and Citizen Academy volunteers.
1. The grant funded DV Detective, City Prosecutor, Hope House’s Chief Operating
Officer, Director of Outreach Services, and Court Advocate will assist with training
various audiences on project services, how to respond to victims, and available
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resources in the community. Training will also include information on stalking,
stalking-specific safety planning, and location-tracking tactics used by offenders.
Hope House’s training materials will be contributed in-kind.
c. Provide technical assistance to other local jurisdictions on implementation of Lethality
Assessment Program protocols and designating persistent offenders.
d. Address perpetrators who offend persistently.
1. MOU partners will meet regularly to designate new persistent offenders and discuss
any activity of current offenders on the list.
e. Support victims involved in the criminal justice system.
1. The DV Detective will provide the Hope House Court Advocate with all domestic
violence related police reports to allow the Court Advocate to follow up with victims by
phone, mail, and/or in person.
2. At municipal court, the Court Advocate will meet with victims and collect victim impact
statements that may be used as a resource in prosecution only with victims’ written
consent.
f. Conduct victim lethality assessments.
1. Under the Lethality Assessment Program protocol, officers will administer an
evidence-based questionnaire at all scenes of intimate partner violence. Hope House
commits to providing in-kind support to officers and victims following all “high danger”
screens through its 24-hour crisis hotline. The grant-funded Court Advocate will make
available two daily one-on-one sessions for all victims with “high danger” screens.
g. Conduct revisits to victims’ homes.
1. For severe assault cases, incidents involving persistent offenders, or in cases where
the Advocate and DV Detective have been unable to reach the victim, the Court
Advocate and DV Detective will schedule time to revisit the victim’s home to offer
support, resources, and referrals.
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h. Implement a co-responding call out system for DV incidents.
1. For severe assaults, cases involving persistent offenders, or where responding
officials deem additional support is necessary, the DV Detective and Court Advocate
will respond to provide additional resources and support. The City and Hope House
will coordinate with additional Detectives and Court Advocates to act as back-ups and
participate in the on-call rotation to ensure services are available 24 hours a day.
i. Provide victims with a stalking log to document incidents of stalking and other postseparation abuses. The logs will be used by both the DV Detective and City Prosecutor for
potential charges.
j. Participate in monthly ride-alongs. The Hope House Court Advocate will ride along with a
Blue Springs patrol officer to offer support to any domestic violence calls received as well
as answer any questions the officer may have regarding domestic violence or Hope House
services.
k. Actively participate in relevant community coalitions and task forces.
1. MOU partners facilitate a Coordinated Community Council (CCC) and CCC
subcommittee. As part of its duties, the CCC will review the City’s current Stalking
Ordinance to ensure it mirrors state law and recommend revising the ordinance to
include language about location-tracking methods. Meeting space and lunch will be
contributed in-kind by Hope House.
2. Participate in the Jackson County DV Fatality Review Board.
3. Participate in the Eastern Jackson County DV Detectives Committee which focuses
on identifying and tracking persistent offenders across jurisdictions. Hope House will
coordinate and host the Eastern Jackson County Committee meetings.
4. MOU partner Hope House will participate in the State of Missouri’s Task Force on
Domestic Violence and Human Trafficking. Hope House’s Chief Operating Officer will
act as the liaison between the Task Force and MOU partners.
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l. Maintain victim safety and confidentially as a primary concern. Partners will maintain
confidentiality in accordance with the local and state law, VAWA provisions, and their
respective agency policies.
m. Provide the necessary staff and expertise to develop and implement project activities.
1. Chief of Police Bob Muenz and Sgt. Kyle Flowers will serve as members of the
planning and development team for the City of Blue Springs. The Chief’s and Sgt.’s
time will be provided in-kind. Furthermore, the City employs Jacoba Jacobsen to
investigate DV crimes, institute enhancements related to investigation, provide law
enforcement training, apprehend and charges offenders, and offer resources to DV
victims and Michael Hunt to review, prepare for, and prosecute all municipal domestic
violence cases. Ms. Jacobsen’s and Mr. Hunt’s activities are funded by the grant.
2. Chief Operating Officer Ilene Shehan and Director of Outreach Services Randa Hager
will serve as members of the planning and development team from Hope House, the
nonprofit victim service agency partner. Ms. Shehan will act as the Project Director
and liaison between all project partners and with OVW. Ms. Hager provides program
guidance and oversees the project’s court advocacy services and trains officers. Hope
House will also designate a to-be-hired Court Advocate to provide municipal and order
of protection court advocacy, respond to call outs, and facilitate training. The
percentage of time spent on allowable activities by Ms. Shehan, Ms. Hager, and the
to-be-hired Court Advocate will be funded by the grant.
n. Meet all reporting requirements by collecting the data that is required by OVW for semiannual reports.
1. The City’s Police Department and City Prosecutor will gather and submit required data
to Hope House in a timely manner. The City of Blue Springs Accountant will complete
internal monthly grant billings and ensure compliance with financial grant guidelines;
time spent on allowable project activities will be provided in-kind.
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2. Hope House’s COO will ensure that appropriate data is being collected by partners,
and Hope House will then be responsible for completing required progress reports
using that data. Hope House’s Director of Grants & Compliance will conduct internal
monitoring processes to ensure Hope House complies with the grant agreement and
will formally prepare and submit OVW progress reports; time spent on allowable
project activities will be billed to the grant. The Hope House Accountant will complete
internal monthly grant billings and ensure compliance with financial grant guidelines;
time spent on allowable project activities will be billed to the grant.
o. Ensure funds are expended on victims of intimate partner violence and not family violence.
1. The number of people assisted by MOU partners who fall outside of the intimate
partner violence definition is minuscule. MOU partners request just a percentage of
each position’s time which will avoid expending funds to assist those experiencing
family violence. Grant funded employees will document all hours worked, including
time spent on grant related activities, on a detailed timesheet.
V) Timeline
The roles and responsibilities described above are contingent on the City of Blue Springs
receiving funds requested for the project described in the OVW grant application. Responsibilities
under this Memorandum of Understanding will coincide with the grant period, anticipated to be
10/01/25 – 9/30/28.
VI) Commitment to Partnership
1) The collaboration service area includes the City of Blue Springs, Missouri.
2) The partners agree to collaborate and provide the following in order to achieve the goal of
holding domestic violence offenders accountable and keeping victims safe: advance the
centralization of domestic violence cases; enhance first responder/law enforcement response to
domestic violence; improve prosecution of domestic violence cases; strengthen victim services;

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and sustain the community’s response to domestic violence pursuant to the program narrative of
the grant application attached to this agreement.
3) Compensation for the contributions of Hope House, Inc. to this project will be provided as
outlined in the attached OVW budget detail worksheet.
4) We, the undersigned, have read and agree with this MOU. Further, we have reviewed the
proposed project and approve it.

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By ____________________

By________________________

Christine Cates
City Administrator
City of Blue Springs

Bob Muenz
Chief of Police
Blue Springs Police Department

06 / 12 / 2025
Date __________________

06 / 12 / 2025
Date _______________________

By ____________________
MaryAnne Metheny
Chief Executive Officer
Hope House, Inc.
06 / 12 / 2025
Date __________________

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MOU Blue Springs
BS_MOU_draft_FINAL.docx
5090d27095f1dea4406f234402b5125a9c0e7bda
MM / DD / YYYY
Signed

06 / 12 / 2025

Sent for signature to MaryAnne Metheny

19:03:50 UTC

([email protected]), Bob Muenz
([email protected]) and Christine Cates
([email protected]) from [email protected]
IP: 96.79.140.201

06 / 12 / 2025

Viewed by Bob Muenz ([email protected])

19:04:51 UTC

IP: 12.108.144.148

06 / 12 / 2025

Signed by Bob Muenz ([email protected])

19:05:39 UTC

IP: 12.108.144.148

06 / 12 / 2025

Viewed by MaryAnne Metheny ([email protected])

19:13:22 UTC

IP: 74.62.136.158

06 / 12 / 2025

Signed by MaryAnne Metheny ([email protected])

19:13:38 UTC

IP: 74.62.136.158

MOU Blue Springs
BS_MOU_draft_FINAL.docx
5090d27095f1dea4406f234402b5125a9c0e7bda
MM / DD / YYYY
Signed

06 / 12 / 2025

Viewed by Christine Cates ([email protected])

20:04:24 UTC

IP: 50.201.175.202

06 / 12 / 2025

Signed by Christine Cates ([email protected])

20:04:56 UTC

IP: 50.201.175.202

06 / 12 / 2025

The document has been completed.

20:04:56 UTC

RESOLUTION 45-2026
A RESOLUTION RATIFYING A MEMORANDUM OF UNDERSTANDING WITH HOPE
HOUSE FOR PROVIDING SERVICES REQUIRED BY A GRANT FROM DEPARTMENT
OF JUSTICE, OFFICE OF VIOLENCE AGAINST WOMEN
WHEREAS, the City of Blue Springs Police Department provide protection to the
citizens of Blue Springs as it relates to sexual assault, domestic violence, dating violence
and stalking; and
WHEREAS, the City and the Police Department, in cooperation with Hope House,
applied for a three-year, $500,000 grant from the Department of Justice to improve
responses to these types of cases; and
WHEREAS, the City applied for this grant ten times since 2002 and has been
awarded the grant nine times; and
WHEREAS, the City was notified of receipt of the award of the grant on May 5.
2026; and
WHEREAS, the City, to meet the 45-day deadline, accepted the award on May 6,
2026; and
WHEREAS, the City now recommends ratification of acceptance of the grant from
the Department of Justice, Office of Violence Against Women, 145 N Street NE, Suite
10W.121, Washington DC 20530 for the purpose of improving criminal justice responses
to sexual assault, domestic violence, dating violence, and stalking.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BLUE
SPRINGS, MISSOURI, as follows:

Section 1.

The City Council hereby ratifies the Memorandum of Understanding with
Hope House for providing services to adult and child survivors as required
by the three-year grant from the Department of Justice, Office of Violence
Against Women in the amount of $500,000. The Memorandum of
Understanding is attached hereto as Exhibit A; the Grant with the
Department of Justice is attached hereto as Exhibit B.

Section 2.

City staff is directed to perform all tasks necessary to implement said
grant.

Section 3.

Scrivener’s Errors. Typographical errors and other matters of a similar
nature that do not affect the intent of this Ordinance, as determined by
the City Clerk, may be corrected with the endorsement of the City
Administrator without the need to come before the City Council.

2

PASSED by the City Council of the City of Blue Springs, Missouri, and approved by
the Mayor of Blue Springs, this 1st day of June 2026.
CITY OF BLUE SPRINGS

Chris Lievsay, Mayor
ATTEST:

Erin Ford, City Clerk

3

OVW FY 2025 – Grants to Improve the Criminal Justice Response Program
CFDA # 16.590
BUDGET DETAIL WORKSHEET AND NARRATIVE - 36 MONTH BUDGET
Section A – Personnel:
Name/Position
Jacoba Jacobsen /
Detective

Michael Hunt /
Prosecuting Attorney

Computation
10/25-9/26 $38.83 x 2,080 hours x 87.04%
10/26-9/27 $40.77 x 2,080 hours x 87.04%
10/27-9/28 $41.79 x 2,080 hours x 87.04%

Cost
$70,299.07
$73,811.32
$75,657.96

A 2.5% cost of living increase is included in each
October of the grant period and an additional
2.5% longevity increase is included in October
2026.
Subtotal:
10/25-9/26 $49.36 x 2,080 hours x 18.20%
10/26-9/27 $51.83 x 2,080 hours x 18.20%
10/27-9/28 $53.13 x 2,080 hours x 18.20%

$219,768.35
$18,685.72
$19,620.76
$20,112.89

A 2.5% cost of living increase is included in each
October of the grant period and an additional
2.5% longevity increase is included in October
2026.
Subtotal:
$58,419.37
Total Personnel: $278,187.72
Detective Jacoba Jacobsen is the domestic violence (DV) Detective for the City of Blue
Springs. Det. Jacobsen investigates all municipal and state-level DV cases and is the police
contact for local victims. For each case, Det. Jacobsen collects details of the current incident,
history of abuse, photographic and other evidence, and then presents the results of her
investigations to the City Prosecutor, or, if the case warrants state charges, to the Jackson County
Prosecutor. Other primary duties include: 1) engaging as a centralized unit by meeting with the
City and/or County Prosecutors and Hope House Court Advocate to discuss cases; 2) conducting
specialized investigations; 3) providing training to new and existing police officers regarding local
and state DV laws, the lethality assessment program, and accessing victim services; 4) identifying
persistent offenders; 5) tracking offenders who are on probation; 6) being present at all municipal
DV dockets; 7) revisiting victims in their homes to offer support and resources; 8) implementing a
lethality assessment program; 9) offering additional resources to victims; 10) assisting with the
service of protection orders; and 11) participating in the City’s Coordinated Community Council
and Eastern Jackson County DV Detectives Committee.
Budget Detail & Narrative

City of Blue Springs, MO

Page 1

OVW FY 2025 – Grants to Improve the Criminal Justice Response Program
CFDA # 16.590
BUDGET DETAIL WORKSHEET AND NARRATIVE - 36 MONTH BUDGET
The City is requesting 87.04% of Det. Jacobsen’s annual salary with a 2.5% cost of living
increase in October of each grant year. In October of 2026, Det. Jacobsen is also eligible for a
2.5% longevity increase along with the 2.5% cost of living increase.
The City’s Prosecuting Attorney, Michael Hunt, reviews and prepares cases, responds to
victim inquiries; prosecutes all DV cases in Blue Springs, including persistent offenders and
probation violations; meets weekly with the DV Detective and the Hope House Court Advocate;
files probation violations; and participates in the City’s Coordinated Community Council. The City
is requesting 18.2% of Mr. Hunt's annual salary with a 2.5% cost of living increase in October of
each grant year. In October of 2026, Mr. Hunt is also eligible for a 2.5% longevity increase along
with the 2.5% cost of living increase
As part of their Coordinated Community Council activities, both Det. Jacobsen and Mr. Hunt
will coordinate with other members to review and, if needed, revise the City’s Stalking Ordinance
to ensure it mirrors state law.
Det. Jacobsen and Mr. Hunt will maintain activity reports to track all hours worked, as well
as actual hours worked on grant-funded activities. The City of Blue Springs then utilizes these
activity reports to bill the appropriate percentage of time spent on the grant.
Total Personnel Costs: $278,187.72
Section B – Fringe Benefits:
Name/Position
Jacoba Jacobsen /Detective

Computation

Cost

FICA/Medicare

$219,768.35 x 7.65%

$16,812.28
Total Fringe Benefit:

$16,812.28

Det. Jacobsen’s FICA/Medicare is requested at the same percentage as the salary in the
Personnel section, 87.04%. The rate for Det. Jacobsen’s FICA/Medicare benefits is 7.65%.
Total Fringe Benefits Costs: $16,812.28

Budget Detail & Narrative

City of Blue Springs, MO

Page 2

OVW FY 2025 – Grants to Improve the Criminal Justice Response Program
CFDA # 16.590
BUDGET DETAIL WORKSHEET AND NARRATIVE - 36 MONTH BUDGET
Section C – Travel
Travel:
Location/Purpose
OVW Mandated Technical
Assistance - Location TBA

Item
Travel

Computation
$40,000 x 63%

Cost
$25,200.00

Total Travel: $25,200.00

Travel is requested for OVW-designated technical assistance and capacity-building
activities, as mandated in the solicitation. The City requests 63% of the required travel allocation
and reserves the remaining 37% for its partner Hope House. Therefore, travel costs total
$25,200.00 in Section C and $14,800.00 in Section G (Consultants) – together totaling $40,000
and meeting OVW's requirement of $40,000.00 for the 36-month grant period.
The training expenses include airfare, hotel, meals and incidentals, airport parking, and
miscellaneous travel such as car rental costs, cab/ridesharing, shuttle transportation, etc. Meal
costs will be paid based on GSA Meals and Incidental Expenses (M&IE). Hotel, airfare,
miscellaneous travel, and parking will be paid based on actual costs incurred.
Total Travel Costs: $25,200.00
Section G – Contracts/Consultants:
Personnel:
Service
Name/Position
Provided
Computation
Hope House:
Victim
10/25-9/26: $3,466.53 x 85% x 12 months
To-Be-Hired
services
10/26-9/27: $3,605.19 x 85% x 12 months
Court Advocate
10/27-9/28: $3,749.40 x 85% x 12 months
A 4% cost of living increase is included in
October of each grant year
Subtotal:
Hope House:
Project
10/25-9/26: $7,832.20 x 1% x 12 months
Randa Hager supervision
10/26-9/27: $8,145.49 x 1% x 12 months
Director of
and oversight 10/27-9/28: $8,471.31 x 1% x 12 months
Outreach
A 4% cost of living increase is included in
Services
October of each grant year
Subtotal:
Hope House:
Project
10/25-9/26: $11,504.69 x 1% x 12 months
Ilene Shehan development 10/26-9/27: $11,964.88 x 1% x 12 months
Chief Operating
and oversight 10/27-9/28: $12,443.48 x 1% x 12 months
Officer
A 4% cost of living increase is included in
October of each grant year
Subtotal:
Budget Detail & Narrative

City of Blue Springs, MO

Cost
$35,358.61
$36,772.94
$38,243.88
$110,375.43
$939.86
$977.46
$1,016.56
$2,933.88
$1,380.56
$1,435.79
$1,493.22
$4,309.57
Page 3

OVW FY 2025 – Grants to Improve the Criminal Justice Response Program
CFDA # 16.590
BUDGET DETAIL WORKSHEET AND NARRATIVE - 36 MONTH BUDGET
Hope House:
Tim Meeker Accountant

Grant
financial
reporting

Hope House:
Brandi Bair Director of
Grants &
Compliance

Grant
reporting and
quality
assurance

10/25-9/26: $5,452.03 x 1% x 12 months
10/26-9/27: $5,670.11 x 1% x 12 months
10/27-9/28: $5,896.91 x 1% x 12 months
A 4% cost of living increase is included in
October of each grant year
Subtotal:
10/25-9/26: $6,620.89 x 1% x 12 months
10/26-9/27: $6,885.73 x 1% x 12 months
10/27-9/28: $7,161.16 x 1% x 12 months
A 4% cost of living increase is included in
October of each grant year
Subtotal:
Total Contract Personnel:

$654.24
$680.41
$707.63
$2,042.28
$794.51
$826.29
$859.34
$2,480.14
$122,141.30

The City identifies Hope House, Inc. as its victim services provider partner, and requests
grant funds to support the costs of one full-time Court Advocate to carry out project activities, one
full-time Director of Outreach Services to provide oversight of the Court Advocacy Program, one
full-time Chief Operating Officer to act as Program Director at the behest of the City and the liaison
between MOU partners and OVW, one full-time Accountant to ensure proper billing of grantfunded personnel, and one full-time Director of Grants and Compliance to ensure compliance with
grant standards and timely submission of progress reports.
The to-be-hired Court Advocate will work to provide supportive, trauma-informed services
to victims of DV, staying involved with victims through every facet of the civil and criminal justice
systems. The City, on behalf of Hope House, requests 85% of the salary of the Court Advocate.
A 4% salary increase is included in October of each grant year. The 4% cost of living increase is
a necessary retention tool utilized by Hope House. The advocate will review all DV-related police
reports, provide supportive services to victims primarily involved with municipal cases, and focus
on cases involving persistent offenders and cases that meet criteria for state prosecution. The
advocate will also carry out the following project activities: 1) meet regularly with the DV Detective
to review cases, including information regarding prior offenses for possible harsher sentencing;
2) work from an office located within the Blue Springs Police Department; 3) review DV police

Budget Detail & Narrative

City of Blue Springs, MO

Page 4

OVW FY 2025 – Grants to Improve the Criminal Justice Response Program
CFDA # 16.590
BUDGET DETAIL WORKSHEET AND NARRATIVE - 36 MONTH BUDGET
reports and reach out to victims to offer support, safety planning, referrals, and information
regarding what to expect in municipal court; 4) meet weekly with the City Prosecutor to discuss
upcoming cases; 5) identify persistent offenders; 6) meet with the County Assistant Prosecutor to
discuss severe cases that may be eligible for state prosecution; 7) accompany the DV Detective
to revisit victims in their homes; 8) provide training to key audiences regarding the dynamics of
DV and how to utilize services at Hope House; 9) assist in every municipal DV docket, including
sharing victim impact statements with the Prosecutor; 10) participate in Full Order of Protection
court dockets to check in petitioners, ensure no contact is made between petitioners and
respondents, and ensure petitioners understand their Order; 11) participate in an on-call rotation
to remain available to victims and other project partners in addition to responding to the scene
after severe assaults; 12) assist police in conducting a lethality assessment program; 13)
participate in monthly ride-alongs with Blue Springs police officers; and 14) participate in the Blue
Springs Coordinated Community Council.
Randa Hager, Director of Outreach Services for Hope House, is responsible for the
oversight of the Court Advocacy Program, provides training to police officers, and is a member of
the City’s Coordinated Community Council. Hope House requests 1% of Ms. Hager's annual
salary with a 4% increase in October of each grant year.
Ilene Shehan, Chief Operating Officer for Hope House, is the Project Director for the ICJR
Program. Ms. Shehan is responsible for ensuring victim safety is not compromised, gathering
information for required progress reports, co-implementing police officer training, and serving as
liaison between MOU partners. Ms. Shehan also participates in the City’s Coordinated Community
Council, Jackson County DV Fatality Review Board, and Missouri’s DV and Human Trafficking
Task Force. Hope House requests 1% of Ms. Shehan's annual salary with a 4% increase in
October of each grant year.
Tim Meeker, Accountant for Hope house, assists in the reporting for award funding,
Budget Detail & Narrative

City of Blue Springs, MO

Page 5

OVW FY 2025 – Grants to Improve the Criminal Justice Response Program
CFDA # 16.590
BUDGET DETAIL WORKSHEET AND NARRATIVE - 36 MONTH BUDGET
ensures appropriate documentation of expenditures incurred, attends training, and monitors
internal control procedures with respect to expenditures. Hope House requests 1% of Mr.
Meeker's annual salary with a 4% increase in October of each grant year.
The City also requests funding for Brandi Bair, Director of Grants and Compliance for
Hope House. Ms. Bair is responsible for providing quality assurance and compliance of all grantrelated activities provided by MOU partners, including the completion and submission of semiannual progress reports. The City requests 1% of Ms. Bair's annual salary with a 4% increase in
October of each grant year
The Court Advocate, Ms. Hager, Ms. Shehan, Mr. Meeker, and Ms. Bair will maintain
activity reports to track the total hours worked as well as actual hours worked on grant-funded
activities. Hope House then utilizes these activity reports to bill the appropriate percentage of time
spent on the grant.
Subtotal: $122,141.30
Fringe Benefits:
Name/Position
To-Be-Hired
Court Advocate
FICA/Medicare

Organization
Hope House

Computation

Cost

$110,375.43 x 7.65%

$8,443.72

Worker’s Comp
Medical
Insurance

$110,375.43 x 0.5278%
10/25-9/26: $781.20/month x 85% x 12
months
10/26-9/27: $820.26/month x 85% x 12
months
10/27-9/28: $861.27/month x 85% x 12
months
A 5% increase is included in October of
each grant year.
Subtotal:
Total Contract Fringe Benefits – To-Be-Hired Court Advocate:
Randa Hager
Hope House
FICA/Medicare
$2,933.88 x 7.65%
Worker’s Comp
$2,933.88 x 0.5278%
Medical
10/25-9/26: $118.44/month x 1% x 12
Insurance
months
10/26-9/27: $124.36/month x 1% x 12
months
Budget Detail & Narrative

City of Blue Springs, MO

$582.56
$7,968.24
$8,366.65
$8,784.95

$25,119.84
$34,146.12
$224.44
$15.49
$14.21

Page 6

$14.92

OVW FY 2025 – Grants to Improve the Criminal Justice Response Program
CFDA # 16.590
BUDGET DETAIL WORKSHEET AND NARRATIVE - 36 MONTH BUDGET

Retirement
Ilene Shehan
FICA/Medicare
Worker’s Comp
Medical
Insurance

Retirement
Tim Meeker
FICA/Medicare
Worker’s Comp
Medical
Insurance

Retirement
Brandi Bair
FICA/Medicare
Worker’s Comp
Medical
Insurance

Retirement

10/27-9/28: $130.58/month x 1% x 12
months
A 5% increase is included in October of
each grant year.
Subtotal:
$2,933.88 x 2.50%
Total Contract Fringe Benefits – Randa Hager
Hope House
$4,309.57 x 7.65%
$4,309.57 x 0.5278%
10/25-9/26: $172.16/month x 1% x 12
months
10/26-9/27: $180.77/month x 1% x 12
months
10/27-9/28: $189.81/month x 1% x 12
months
A 5% increase is included in October of
each grant year.
Subtotal:
$4,309.57 x 3%
Total Contract Fringe Benefits – Ilene Shehan
Hope House
$2,042.28 x 7.65%
$2,042.28 x 0.5278%
10/25-9/26: $781.20/month x 1% x 12
months
10/26-9/27: $820.26/month x 1% x 12
months
10/27-9/28: $861.27/month x 1% x 12
months
A 5% increase is included in October of
each grant year.
Subtotal:
$2,042.28 x 1.5%
Total Contract Fringe Benefits – Tim Meeker
Hope House
$2.480.14 x 7.65%
$2.480.14 x 0.5278%
10/24-9/25: $336.91 x 1% x 12 months
10/25-9/26: $353.76 x 1% x 12 months
10/26-9/27: $371.45 x 1% x 12 months
A 5% increase is included in October of
each grant year.
Subtotal:
$2.480.14 x 3%
Total Contract Fringe Benefits – Brandi Bair
Total Contract Fringe Benefits:

Budget Detail & Narrative

City of Blue Springs, MO

$15.67

$44.80
$73.35
$358.08
$329.68
$22.75
$20.66
$21.69
$22.78

$65.13
$129.29
$546.85
$156.23
$10.78
$93.74
$98.43
$103.35
$295.52
$30.63
$493.16
$189.73
$13.09
$40.43
$42.45
$44.57
$127.45
$74.40
$404.67
$35,948.88

Page 7

OVW FY 2025 – Grants to Improve the Criminal Justice Response Program
CFDA # 16.590
BUDGET DETAIL WORKSHEET AND NARRATIVE - 36 MONTH BUDGET
Fringe benefits are based on established organizational rates for Hope House. Total fringe
benefits requested are at the same percentage of salary requested above (85% for the to-behired Court Advocate, 1% for Director of Outreach Services Randa Hager, 1% for Chief Operating
Officer Ilene Shehan, 1% for Accountant Tim Meeker, and 1% for Director of Grants and
Compliance Brandi Bair). Fringe benefits for Hope House employees are computed as follows:
FICA/Medicare is 7.65% of an employee’s salary and worker's compensation is 0.5278% of
salary. Employees may also choose whether to participate in medical insurance and retirement
plans. Hope House’s medical insurance costs, which can consist of medical, vision, dental, and
other supplemental insurances, are expected to be $781.20 per month in October 2025. An
annual increase of 5% for medical insurance is budgeted for the following October of each grant
year based on average annual increases incurred by the organization. Employees may participate
in Hope House’s retirement plan immediately upon hire, and after one year, Hope House matches
50% of employee’s retirement contributions up to 3% of their salary. Hope House’s retirement
cost is 1.5% of Mr. Meeker’s salaries, 2.5% of Ms. Hager’s salary, and 3% of Ms. Shehan’s and
Ms. Bair’s salaries, respectively.
Subtotal: $35,948.88
Travel:
Location/Purpose
OVW Mandated
Technical Assistance Location TBA

Item
Travel

Computation
$40,000 x 37%

Cost
$14,800.00

Local Parking
Local Mileage

$10 x 4 parking lots x 85%
$0.49 per mile x 250 miles per month
x 36 months x 85%
Total Contract Travel:

$34.00
$3,748.50
$18,582.50

Travel is requested for OVW-designated technical assistance and capacity-building
activities, as mandated in the solicitation. Travel costs total $25,200 in Section C and $14,800 in
Section G (Consultants) – together totaling $40,000 and meeting OVW's requirement of $40,000
for the 36 month grant period.
Budget Detail & Narrative

City of Blue Springs, MO

Page 8

OVW FY 2025 – Grants to Improve the Criminal Justice Response Program
CFDA # 16.590
BUDGET DETAIL WORKSHEET AND NARRATIVE - 36 MONTH BUDGET
The training expenses include airfare, hotel, meals and incidentals, airport parking, and
miscellaneous travel such as car rental costs, cab/ridesharing, shuttle transportation, etc. Meal
costs will be paid based on GSA Meals and Incidental Expenses (M&IE). Hotel, airfare,
miscellaneous travel, and parking will be paid based on actual costs incurred.
Additionally, the Hope House Court Advocate travels between Hope House’s two
campuses in Independence, MO and Lee’s Summit, MO, the police department, municipal and
order of protection courts, and other locations on a regular basis. Daily miles driven as part of the
Court Advocate’s activities will be logged on a monthly mileage form and reimbursed at an
established organizational rate of $0.49/mile. The Court Advocate’s local mileage is estimated at
250 miles per month for the 36-month grant period. The City also requests local parking costs
associated with the Hope House Court Advocate’s mileage. The estimated parking cost is $10
each with an estimated 4 local parking lot uses during the 36-month grant period. The mileage
and parking cost is prorated at 85% and consistent with the Court Advocate’s salary charged to
this grant.
Subtotal: $18,582.50
Supplies:
Item

Organization

Computation

Office Supplies
Postage

Hope House
Hope House

$30 per month x 36 months x 85%
$10 per month x 36 months x 85%
Total Contract Supplies:

Cost
$918.00
$306.00
$1,224.00

General office supplies needed to carry out grant-funded activities include but are not
limited to copy paper; pens and pencils; business cards; folders; and notebooks; these will be
utilized by the Hope House Court Advocate. Hope House utilizes a sophisticated accounting
method for determining and charging office supplies directly related to this funding source. To
obtain office supplies, the Hope House Court Advocate will submit order forms for the supplies to
the Director of Outreach Services for approval. If approved, the Advocate will then store these
Budget Detail & Narrative

City of Blue Springs, MO

Page 9

OVW FY 2025 – Grants to Improve the Criminal Justice Response Program
CFDA # 16.590
BUDGET DETAIL WORKSHEET AND NARRATIVE - 36 MONTH BUDGET
supplies in their office. The request for office supplies is $30.00 per month for the entire 36-month
grant period and prorated at 85% to be consistent with the Court Advocate’s salary charged to
this grant.
Additionally, the Hope House Court Advocate will use the postage machine or buy stamps
to mail letters and resources to victims of DV on behalf of the DV Detective if initial contact is not
made. Any letters or resources mailed to victims are marked specifically as being from the police
department and DV Detective to assure victim safety. To use the postage machine, the Hope
House Court Advocate will enter a code specific for this grant. Each month, Hope House prints
reports showing the usage. This report is then used to bill the actual usage to the grant. The
postage rate is calculated at $10.00 per month for the entire 36-month grant period prorated at
85% to be consistent with the Court Advocate’s salary charged to this grant.
Subtotal: $1,224.00
Consultants/Contractors:
Item
IT Support

Organization
Hope House

Computation
0.25 hrs. per month x
$50/hr. x 36 months x 85%

Total Consultants/ Contractors

Cost
$382.50
$382.50

In 2012, Hope House put out a request for proposals (RFP) seeking bids from local
companies to provide IT support to the agency. Three responses to the RFP were received, and
Hope House awarded Erickson Solutions Group (ESG) a contract. Satisfied with their service,
Hope House continues to maintain this contract. ESG will be compensated at a rate of $50.00 per
hour for technical support. The City requests 0.25 hours per month, prorated at 85% for the Hope
House Court Advocate for the entire 36-month grant period, consistent with the Court Advocate’s
salary charged to this grant.
Subtotal: $382.50

Budget Detail & Narrative

City of Blue Springs, MO

Page 10

OVW FY 2025 – Grants to Improve the Criminal Justice Response Program
CFDA # 16.590
BUDGET DETAIL WORKSHEET AND NARRATIVE - 36 MONTH BUDGET
Other Costs:
Item

Organization

Computation

Accessibility Needs –
Interpreter/Translation/Disability
Assistance
Accessibility Needs – Language
Line/Video Remote Interpreting
Accessibility Needs –
Deaf/Hard of Hearing Needs
Cell Phone

Hope House

1 hour per month x $15 per
hour x 36 months x 85%

Hope House

Copying/Printing

Hope House

10 minute per month x $1 per
$306.00
minute x 36 months x 85%
$10 per month x 36 months x
$306.00
85%
$10 per month x 1 advocate x
$306.00
36 months x 85%
470 pages per month x
$0.01per page x 36 months x
$143.82
85%
Total Contract Other Costs: $1,520.82

Hope House
Hope House

Cost
$459.00

All Other Costs are based upon historical averages. When victims require interpretation
and translation services that cannot be provided in-house or by MOU partner agencies, Hope
House utilizes the services of in person interpreters, a telephonic language line, or video remote
interpreting services to ensure accessibility for victims with limited English proficiency or who are
Deaf/hard of hearing. Additionally, Hope House translates vital program documents to Spanish,
the most commonly spoken language after English on an as needed basis. Hope House
anticipates a rate of $15.00 per hour for in-person interpreting and translation services for victims
with limited English proficiency and anticipates 1 hour of interpretation will be needed monthly for
36 months. The costs of the language line/video remote interpreting services for victims with
limited English proficiency is based upon Hope House’s current vendor costs and is expected to
be approximately 10 minutes per month at $1.00 per minute for 36 months. Hope House
anticipates a rate of $10.00 per hour for in-person and video remote interpreting services for
victims who are Deaf/hard of hearing and anticipates 1 hour of interpretation will be needed
monthly for 36 months.
The Hope House Court Advocate carries a cell phone to remain available to victims and
MOU partners when they are not in the office or are carrying out on-call duties. Expenses for the
Budget Detail & Narrative

City of Blue Springs, MO

Page 11

OVW FY 2025 – Grants to Improve the Criminal Justice Response Program
CFDA # 16.590
BUDGET DETAIL WORKSHEET AND NARRATIVE - 36 MONTH BUDGET
cell phone total $10.00 per month for the entire 36-month grant period.
Hope House anticipates a cost of $4.70 per month for the entire 36-month grant period for
copying and printing materials used by the Hope House Court Advocate. The Hope House Court
Advocate may have materials printed from outside vendors to distribute to victims, police, etc.
These materials will be used exclusively by the Hope House Court Advocate and stored in their
office. The Hope House Court Advocate will also utilize Hope House’s copier to carry out project
activities. To use the copier, the Hope House Court Advocate must enter a specific code
designated for this grant. Each month, Hope House prints out copier reports which show the
usage by code and then uses the report to bill the actual usage to the grant.
The accessibility needs, cell phones, and copying/printing are all prorated at 85% to be
consistent with the Court Advocate’s salary charged to this grant.
Subtotal: $1,520.82
Total Contract/Consultant Costs: $179,800.00
TOTAL PROJECT COST AND FEDERAL SHARE REQUESTED: $500,000.00
Budget Summary:
Budget Category
A. Personnel
B. Fringe Benefits
C. Travel
D. Equipment
E. Supplies
F. Construction
G. Consultants/Contracts
H. Other Costs
I. Indirect Costs
Total Costs

Amount
$278,187.72
$16,812.28
$25,200.00
$
$
$
$179,800.00
$0.00
$0.00
$500,000.00

Non-Federal Match Amount:
Federal Share Requested:

Budget Detail & Narrative

City of Blue Springs, MO

N/A
$500,000

Page 12

Purpose of the Proposal
Victims of domestic violence, dating violence, sexual assault, and stalking (herein referred to
collectively as “DV”) need and deserve relief from the abuse perpetrated against them. DV is a
crime with serious consequences, and an effective response begins with coordination of all
agencies, public and private, that play a role in assuring victim safety and offender accountability.
Populations in the Service Area: The proposed project targets victims of DV who reside in
the City of Blue Springs, MO which is located in the eastern part of Jackson County, MO. The
table below shows the service areas’ demographics.
Community Demographics1 for Blue Springs, Missouri
Total Population
60,539
Race
White
81.4% Asian
Black/African American
8.1%
American Indian/Alaska Native
Multiracial
7.5%
Native Hawaiian/Other Pacific Islander
Other Characteristics
Female
52%
Ethnicity - Hispanic/Latino
Children younger than 18
28.1% Language Other than English Spoken in
Home
Persons older than 65
14%
Persons in Poverty
Disability < 65
8.8%

1.2%
0.3%
0.2%
8.1%
5%
7%

Need the Project Will Address: DV is a crime with serious consequences, and an effective
response begins with coordination of all agencies, public and private, that play a role in assuring
victim safety and offender accountability. When perpetrators are not charged, they are more likely
to become repeat offenders. Conversely, when law enforcement is trained to understand DV,
offenders are more likely to be charged, and victims are more likely to feel supported and to
participate in the criminal justice process. Victims are most satisfied when the criminal justice
system and victim service organizations collaborate. It is imperative for a community to establish
a centralized, coordinated effort among law enforcement, prosecutors, and DV service providers.
Priority Areas: The proposed project does not address priority area one or priority area two.

1 US Census Bureau American Fact Finder. Retrieved 05/22/25 at https://census.gov/quickfacts.

City of Blue Springs

Proposal Narrative

1|Page

Service Area Characteristics: The proposed project will take place in the City of Blue
Springs, MO which is a suburban area located approximately 20 miles east of the Kansas City,
MO metropolitan area and encompasses 22 square miles in Eastern Jackson County, MO.
Eastern Jackson County spans 297 square miles and encompasses 18 municipalities. The City’s
MOU partner, Hope House, is the only DV service provider located in this geographic area. As
such, Hope House must collaborate and coordinate with each municipality including their police
departments, prosecuting attorneys’ offices, and/or municipal courts to ensure a holistic
coordinated approach across the region.
While nationally the rate of DV is 4.1 per 1,000 persons2, in MO the rate is 5.7 per 1,000
persons.3 Per the Violence Policy Center’s 2022 report “When Men Murder Women”, MO has the
6th highest rate of female DV homicide victims: 2.14 homicides per 100,000 people.4 According to
the MO State Highway Patrol’s DV Crime Data, between 2021 and 2023, Jackson County
averaged over 7,500 DV incidents annually – the highest of any county in the state. Additionally,
the National Network to End Domestic Violence’s 19th Annual DV Count found that in just one day
in Missouri, 2,362 victims received services while 624 victims’ requests were unmet.
To further illustrate the need, please consider these local statistics from 2024. The Blue
Springs Police Department (BSPD) completed 653 DV incident reports, all of which received
further investigation, and served 114 protection orders. During this same time, an overwhelming
88% of Blue Springs intimate partner violence victims screened as high risk for lethality.
Additionally, the Blue Springs based Hope House Court Advocate provided more than 1,000
interventions to over 380 victims navigating the criminal and civil justice systems.
Challenge(s)/Need(s) Faced by Community: The City faces various challenges to its efforts
to hold offenders accountable and ensure victim safety. The challenges listed below have been

2 Tapp Susannah N. and Coen, Emilie J. (2024). Bureau of Justice Statistics Criminal Victimization, 2024.
3 Kim, Jenny (2024). “State Domestic Violence Statistics in Missouri”. Retrieved on 5/20/2025 at

https://www.stateregstoday.com/politics/domestic-violence/state-domestic-violence-statistics-in-missouri
4 Violence Policy Center, (2022), “When Men Murder Women: An Analysis of 2020 Homicide Data”.

City of Blue Springs

Proposal Narrative

2|Page

identified by MOU partners as areas for improvement of the proposed project. (1) Continued
training is essential for newly hired and existing law enforcement officers, recruits, police
dispatchers, and other first responders. Without it, these professionals may lack adequate
knowledge of the dynamics of DV, recent changes to DV laws, and the necessary skills to provide
trauma informed services to victims of DV. (2) Patrol officers do not have access to offenders’
entire criminal histories when responding to DV incidents, so patrol officers are unaware if the
offender has previously offended and/or if the offender is currently on probation in another
jurisdiction. Cross jurisdictional persistent offenders and those on probation should face harsher
consequences, but without access to this information the BSPD and City Prosecutor are unable
consider those factors. (3) Missouri law requires respondents to be served with a formal notice of
a protection order before prosecutors can charge them with any violations. As respondents often
void service, this creates a barrier to MOU partners’ efforts to keep victims safe and hold offenders
accountable. (4) Offenders in Jackson County jail are provided with tablets and have been using
these tablets to call and harass victims while in custody. To block offenders’ privilege to these
tablets, a court order must be requested and signed by a Judge, which is difficult to acquire during
evening hours and/or on weekends (5) Jackson County’s DV Fatality Review Board recently
released a report which involved the review of a fatality from the City of Blue Springs. Gaps in
services and recommendations regarding stalking and offender access to firearms were included
in the report. Stalking is frequently experienced by victims, but not often classified as a crime or
identified as such in a timely manner. Additionally, offender access to firearms and lack of
accountability for firearm forfeiture creates increased risk of lethality for victim of DV. As a result,
offenders evade accountability and victims face increased risk.
Purposes Areas Addressed: To address the needs and high rate of domestic violence within
the City of Blue Springs, the proposed project will address purpose areas 3 (centralize and
coordinate units), 16 (promote best practices), and 22 (develop multidisciplinary high-risk teams).
Regarding purpose area 3, the City maintains one Detective dedicated to investigating
City of Blue Springs

Proposal Narrative

3|Page

reports of DV and a Prosecutor who tries DV and other cases. Hope House dedicates one of its
five full-time Court Advocates to serve victims from Blue Springs and ensures its comprehensive
support services are accessible to victims. This centralized team meets regularly to discuss
cases, facilitate trainings, and provide direct services to victims.
Regarding purpose area 16 (promoting best practices), MOU partners provide regular
training and technical assistance to new and existing BSPD officers, police academy recruits,
police dispatch personnel, emergency medical staff, fire department personnel, and various
community organizations on responding to DV and supporting victims.
Regarding purpose area 22 (develop multidisciplinary high-risk teams), MOU partners
facilitate a Coordinated Community Council that meets semiannually to discuss gaps in services,
trends in offending rates, and victim safety efforts. Since 2011, MOU partners have implemented
an evidence-based Lethality Assessment Protocol (LAP). BSPD Officers are trained on the LAP,
assess victims at the scene, and immediately connect victims to Hope House’s 24-hour crisis line.
Complementing/Not Duplicating Existing Services: Because its MOU partner Hope House
is the only DV service provider in Eastern Jackson County where project activities will take place,
the City of Blue Springs is confident that this project will complement its current activities and not
duplicate any existing services. As a current ICJR grantee, the City of Blue Springs works closely
with Hope House and other community agencies to prevent duplication of services and to ensure
that the project continues to meet its goals and objectives as effectively and efficiently as possible.
ICJR Statutory Priorities Addressed: The City is committed to the strong enforcement of
laws and prosecution of DV cases, including upholding protection orders issued by other states
and jurisdictions. To support enforcement across boundaries, the City of Blue Springs has
developed effective collaborations with neighboring jurisdictions. In partnership with neighboring
municipalities and the Order of Protection Unit, the City also works diligently to serve protection
orders involving respondents and/or petitioners who reside and/or work in Blue Springs.

City of Blue Springs

Proposal Narrative

4|Page

What Will Be Done
How Project Addresses Needs: The City of Blue Springs has established a coordinated
effort among law enforcement, prosecutors, and Hope House (a local DV service provider) to
address the need to hold offenders accountable and increase victims’ safety and confidence in
the criminal justice system. Through regular meetings and discussions, MOU partners have
implemented various strategies and activities to directly address the needs of the community as
well as identifying enhancements to project services.
Project Goals, Objectives, and Activities: The goal of this project is to hold offenders
accountable and keep victims safe. The City’s objectives and key activities under the project,
as well as how they address purpose areas and ICJR statutory priorities are detailed below.
Objective 1: Ensure the shared responsibility for the management of DV cases.
Objective 1 addresses purpose area 3 and ICJR statutory priority 2 and includes the
following activities: retaining project staff, regular meetings of MOU partners, and referring cases
for state prosecution.
The City designates one Detective to investigate DV cases and a City Prosecutor to review,
prepare for, and prosecute all municipal DV cases. Hope House designates one of its five Court
Advocates to work collaboratively with the City, providing wrap-around support to victims
throughout all stages of the civil and criminal justice process and participating in an on-call rotation
to ensure 24-hour access to advocacy services. Hope House’s Director of Outreach Services
oversees the Court Advocacy Program, and the agency’s Chief Operating Officer (COO) acts as
the ICJR Program Director at the behest of the City. Hope House’s Accountant and its Director of
Grants & Compliance provide financial and programmatic compliance. OVW grant funds are
requested to support key personnel’s time spent on grant-related activities.
The DV Detective, Prosecutor, and Hope House Court Advocate meet weekly to review
current cases and prior offenses by offenders, helping to establish grounds for possible harsher
sentencing. All parties remain in contact between meetings as needed. In the event of a severe
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incident or a probation violation, the team discusses the incident, assesses victim safety, and
determines the most effective course of action to hold the offender accountable.
The Detective and Court Advocate also meet as needed with the Jackson County Assistant
Prosecutor to discuss severe cases and/or those involving persistent offenders that may be
eligible for state prosecution. This ensures that all DV assaults are thoroughly investigated, and
if the criteria for state prosecution are met, the offender is charged accordingly. During all
meetings held to discuss DV cases, each party maintains confidentiality in accordance with local
and state laws, federal VAWA provisions, and their agency policy. If any victim-specific
information is shared, it is only with the victim’s written, informed consent.
Objective 2: Improve law enforcement’s handling of DV cases.
Objective 2 addresses purpose area 3, purpose area 16, and ICJR statutory priority 2 and
includes the following activities: investigating cases of DV, utilizing strangulation assessment
cards, reviewing current City ordinances, using the Flock system, and training key audiences.
The DV Detective presently conducts specialized investigations on all municipal and statelevel DV cases. Available in person and by cell phone, the Detective acts as the police contact
for DV victims in Blue Springs and is the liaison between victims and the criminal justice system.
Due to the magnitude of DV cases, overtime may be necessary. The Detective collects details of
the current incident; history of the abuse; reviews, prints, and when necessary takes additional
photographs of injuries; and collects other evidential documentation collected by officers at the
scene. The Detective evaluates the severity of the offense and presents evidence to the Jackson
County Assistant Prosecutor for possible state prosecution. If the case does not rise to a level
befitting prosecution by the State, the Detective completes paperwork for the charge to be filed at
the City level. In the event the primary Detective is on scheduled leave or the number of cases is
large, a non-grant funded backup Detective assists with investigations.
MOU partners will enhance current services to DV victims by utilizing Strangulation
Assessment Cards. These cards help officers, Advocates, and first responders to quickly identify
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signs and symptoms of strangulation, determine appropriate next steps to assist the victim, and
inform and medical providers who may be involved.
Based on recommendations from Jackson County’s DV Fatality Review Board, the City will
enhance efforts to hold offenders accountable by reviewing and revising its current Stalking
Ordinance to more closely align with state laws. Amending this ordinance will ensure that the use
of location-tracking technology to harass or intimidate a victim is recognized as a violation of the
pre-existing stalking ordinance. Officers and the Court Advocate will also begin offering victims
safety planning specifically related to stalking and the use of location-tracking technology. If a
victim suspects a location-tracking device on their vehicle, BSPD will assist by utilizing a detector
specifically designed to identify tracking devices.
The City will enhance current services by using Flock safety cameras throughout the City
and neighboring jurisdictions to help locate offenders by capturing license plate numbers in real
time. BSPD officers can use the Flock safety system to set alerts for specific license plate
numbers. Cameras function 24/7 and can provide officers with photos of an offender’s car and
location, allowing for faster response times. Additionally, the system allows responding officers to
listen to active 911 calls as they are responding to a scene. The ability to hear and listen to the
call in real time provides the officer with valuable context, enables a more effective police
response, and helps identify any need for emergency medical care.
Victims may encounter various City employees, first responders, or other community
members. It is critical that these individuals be knowledgeable about DV and how to interact with
victims appropriately and effectively. Grant funded and non-grant funded staff of MOU partners
provide ongoing training and technical assistance opportunities to the following audiences.
Audiences to be Trained
Police Academy Students
Newly Hired & Existing BSPD Officers
Probation Officers
City Municipal Court Judges
Detectives throughout Jackson County Emergency Medical and Fire Department Personnel
Police Departments Utilizing Lethality 911 Dispatch Operators, Records Personnel, Public
Assessment Programs (LAP)
Service Officers, Citizens Police Academy
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Hope House’s Peace Officer Standards and Training certified curriculum informs local police
academy students about the myths, dynamics, and effects of DV; relevant state laws; available
victim services; and includes “situationals,” or role play activities where students assess,
investigate, and make decisions regarding an arrest. New and existing BSPD officers are provided
trainings on topics such as: local and state DV laws; signs and documentation of strangulation;
the Lethality Assessment Protocol; implementation of pro-arrest policies, including protection
order violations and preventing dual arrests; identification of the primary aggressor; emergency
order of protection procedures; confidentiality; and how to escort victims to Hope House’s
emergency shelter. The DV Detective assists with trainings about department specific changes
and trends. A tour of Hope House is also provided. MOU partners work with the supervisory staff
of various departments to identify training needs, increase staff’s knowledge of DV, and further
their skills to assess potential DV situations and offer resources and support to victims.
Hope House provides trainings to emergency medical and fire personnel on the dynamics
of DV, signs of strangulation, suicide attempts and DV, and available Hope House services. To
enhance these trainings, MOU partners will provide first responders with DV informational
packets that they can offer to victims in the event police are not called and/or the victim must be
transported for medical care prior to speaking with an officer. This further ensures that all victims
are given information on DV and available resources in the area.
Hope House co-hosts an annual training with the Jackson County Prosecutor for Detectives
throughout the county to update them on state DV laws, guidelines for working with prosecutors,
techniques for gathering evidence at the scene, and conducting thorough follow-up investigations.
Objective 3: Increase the likelihood of successful prosecution.
This objective addresses purpose area 3 as well as ICJR statutory priorities 2 and 3 and
includes the following activities: charging DV offenders, holding designated DV municipal court
dockets, identifying and charging persistent offenders, monitoring probation violations,
implementing bench cards for Municipal Court judges, and efforts to serve Orders of Protection.
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DV offenders will be charged. Cases involving severe assaults and persistent offenders are
presented to the County’s Assistant Prosecutor. Cases not meeting state prosecution criteria are
automatically scheduled for municipal court. The City enacts ordinances that mirror state law,
knowing that without such ordinances, abusers who are not prosecuted by the State will not be
held accountable. The DV City Prosecutor reviews and prepares cases, responds to victim
inquiries, and prosecutes all DV cases heard in Blue Springs Municipal Court. The City Prosecutor
retrieves recordings of related 911 calls for introduction into evidence, as well as recordings of
offenders’ phone calls to victims from jail, to identify if offenders are intimidating or coercing
victims. The Prosecutor works with police to compile detailed criminal histories of offenders and
checks for outstanding warrants in neighboring jurisdictions. This provides the judge with a clearer
picture of the offender’s past behavior and may lead to stricter sentences for repeat offenders.
MOU partners also meet to discuss details of upcoming cases during weekly pre-trial meetings.
To enhance offender accountability while they await their municipal court hearing, Municipal
Court Judges have ordered that a ‘no contact’ order be included as a bond condition for each DV
offender. This order is uploaded into the City’s system upon the offender’s release from jail,
ensuring that responding officers have access to this information during calls for service. If the no
contact order is violated, the City Prosecutor can file a motion for bond revocation and request a
higher bond due to the new offense.
The City maintains designated DV dockets every month, which are scheduled separately
from other cases. Hope House’s Court Advocate receives each docket in advance to contact
victims, offer support, explain the municipal court process, and assist with safety planning. The
Court Advocate is also present at each DV docket to provide in-person assistance. Supporting
victims’ autonomy, victims are given the choice to participate as witnesses. If the victim shares
with the Court Advocate an “impact statement” and signs a release of information, the City
Prosecutor may consider it when determining how to proceed with the case. No information which
may jeopardize a victim’s safety is recorded in writing.
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After observing certain individuals repeatedly being arrested for DV assaults, the State
Prosecutor’s Office established criteria to identify “persistent” offenders. The designation applies
to offenders with four or more municipal DV arrests or at least one prior state-level charge. MOU
partners meet regularly to review recent activity of persistent offenders and evaluate new cases
that meet the criteria. Offenders designated as persistent are flagged as such in the City’s system,
allowing responding officers to immediately access critical information that supports victim safety
and enhances offender accountability.
The DV Detective participates in the Eastern Jackson County DV Detectives meetings
hosted by Hope House. These meetings have fostered open communication among jurisdictions
and strengthened interagency partnerships. While there is no formal cross-jurisdictional list of
persistent offenders, detectives across Eastern Jackson County reach out to one another when
they encounter a victim or defendant connected to another jurisdiction. This approach ensures
that victims receive appropriate support and that offenders are monitored across city lines. It also
allows MOU partners to track offender recidivism, which can increase the likelihood of pursuing
state-level charges based on prior offenses. It also enables the Hope House Court Advocate to
proactively engage with victims who may need extra support, resources, or reassurance.
For offenders placed on City probation, a three-page carbon copy probation form, which is
provided in-kind, is used. Copies are scanned into the court system and distributed to the offender,
the Municipal Court Clerk, and the grant-funded DV Detective. When reviewing new police
reports, the DV Detective cross references them with existing probation forms to identify potential
violations. If a violation is found, the DV Detective consults with the City Prosecutor, who may file
a Contempt of Court motion to request that the offender’s probation be violated and potentially
revoked. For persistent offenders, this can lead to stricter sentencing and/or filing of charges at
the state level. Additionally, this system helps identify high risk victims more quickly. If no other
contact has been made, a revisit to the victim’s residence with the Court Advocate can be
scheduled. Victims can also request certified, dated, and initialed copies of the probation form
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from the Court Clerk. Having access to this documentation empowers victims, especially if a new
incident occurs outside the City of Blue Springs, by allowing them to provide probation information
to the responding officer who then includes that information in their report.
To enhance services, the City Prosecutor will begin entering offenders’ probation conditions
into the City’s system that is used by patrol officers. Additionally, the City will work with
neighboring jurisdictions to include probation conditions from other municipalities. If an offender
currently on probation in a neighboring jurisdiction is arrested in Blue Springs, this arrest
information can be forwarded to the other jurisdiction for possible revocation.
The DV Detective, Hope House Court Advocate, and City Prosecutor meet weekly to review
upcoming cases. Prior to each scheduled court date, the DV Detective and City Prosecutor
compile detailed criminal histories for each offender, providing the judge with a clearer
understanding of an offender’s past behaviors. This process supports stricter sentencing for
persistent offenders. The City Prosecutor responds to victim inquiries and prioritizes victim
autonomy and safety by offering them the choice of whether or not to participate as a witness.
The City will enhance current activities by providing Blue Springs Municipal Court Judges
with bench cards related to DV. The bench cards were created by the MO DV and Human
Trafficking Task Force and recently approved by the Missouri State Supreme Court. The bench
cards function as guides for Judges with specific information relating to relevant legal issues,
procedures, and best practices. With guidance from the MO Domestic Violence and Human
Trafficking Task Force, MOU Partners will train judges on implementing them in court.
The City will enhance current services by forming a collaborative relationship with the
Jackson County Protection Order Unit. Through this partnership, the Unit will provide the DV
Detective a list of newly issued Ex-Parte and Full Orders of Protection for petitioners living in Blue
Springs. The DV Detective and Court Advocate will then attempt to revisit each petitioner to offer
support, connect them to resources, and assist with service of the order if needed. As violations
of Orders of Protection cannot be prosecuted unless it can be confirmed that the respondent was
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served, this process addresses a critical service gap. Additionally, as victims are not required to
file a police report before seeking an Order of Protection, this outreach ensures all petitioners,
regardless of prior police involvement, have access to information about project services.
Objective 4: Adequately address the needs of victims.
This objective addresses purpose areas 3 and 22 and includes the following activities:
distributing information packets to DV victims, offering criminal and civil legal advocacy services,
implementing the LAP, participating in an on-call rotation, providing referrals to other supportive
services; and utilizing stalking logs.
BSPD officers distribute packets of information, contributed in-kind, to all victims. Packets
include DV information; a safety plan; contact information for the DV Detective, Hope House Court
Advocate, and Municipal Court; instructions on how to obtain a protection order, information on
how to apply for crime victim’s compensation; a Hope House brochure; and other commonly
requested resources. BSPD patrol officers also ask victims to fill out a victim notification form if
they would like to be notified when the offender is released from jail. This form includes the victim’s
contact information including nontraditional information such as their email address and social
media contact information. Notifying victims of the offender’s release in a manner in which they
designate as the safest leads to increased victim safety, confidence, and trust in the police
department and criminal justice system. Forms will be provided in-kind.
To uphold a local presence, Hope House’s grant-funded Court Advocate offices within the
BSPD, which ensures victim access and efficient coordination of project services. The Court
Advocate reviews each DV police report from Blue Springs and, within 24 hours of receiving the
report, attempts to contact victims by phone. During this outreach, the Advocate checks on the
victims’ well-being, assists with safety planning, offers information about Hope House services
and other available resources, provides assistance in seeking a protection order, and describes
the court process. If contact is not made, the Advocate mails a letter to victims on behalf of the
DV Detective and includes a Hope House brochure, instructions for contacting MOU partners,
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and confirmation of the upcoming court date. When patterns of abuse, repeat offenses, or
escalating violence are identified, the Advocate coordinates with the DV Detective to schedule a
revisit to the victims’ home to offer additional support and safety planning. Prior to the DV docket,
the Court Advocate obtains a copy of the docket and contacts victims to confirm their appearance
and explain what to expect. Once at court, the Court Advocate meets with victims as they arrive,
gives them the option to complete a victim impact statement, and provides support and resources.
Hope House’s Court Advocate also attends Eastern Jackson County’s Order of Protection
Court to check in petitioners, explain the court process, and offer support. The Advocate also
ensures respondents do not attempt to communicate with petitioners before, during, or after the
hearing. Following the hearing, the Advocate explains the paperwork to petitioners, including
expiration and renewal information, assists with safety planning, and offers Hope House services.
Because individuals pursuing civil legal action may differ from those seeking criminal legal action,
it is important for the Court Advocate to be present in both court systems.
For cases where the service of an order of Protection is not completed, the court may
issue a continuance or dismiss the case. This can result in victims being left unprotected or having
to restart the process by re-filing the petition. To enhance the project and assist with closing this
gap, the Court Advocate may, on a case-by-case basis, request assistance with service from the
grant funded DV Detective or BSPD officers. Service attempts for respondents who reside or work
within the City will occur as time and capacity allows.
MOU partners implement a Lethality Assessment Protocol (LAP) to reduce the risk of
homicide, injury, and re-assault in DV cases. When responding to DV calls, officers utilize an
evidence-based screening tool to assess victims’ level of danger. When victims screen as “high
danger”, officers immediately contact Hope House’s 24-hour hotline to connect victims with safety
planning, emergency shelter, and other critical services, including a one-on-one session with
Hope House’s Court Advocate. Hope House maintains two such appointments daily. Should

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victims decline to speak to the hotline operator, the operator provides support and resources to
the responding officers, who then relay the information to the victim.
Hope House will continue to make its advocacy services available 24 hours a day through
an on-call rotation. When officers respond to a severe incident of abuse or identify a victim with
an immediate need, a Court Advocate is available to respond to the scene with an officer or meet
a victim at the police station or local hospital to offer supportive services and safety planning. If
the victim chooses to pursue an Order of Protection, the Advocate provides filing assistance. With
a proper release of information, the Advocate may make a referral to an OVW-funded Hope House
contract attorney to provide representation during the order of protection hearing. If the victim
feels it is safe, the Advocate provides a small notebook of resources and educational materials.
The Court Advocate also provides referrals to Hope House’s comprehensive, voluntary, nocost services. Such services include safe shelter; housing assistance; individual and group
therapy; support groups; civil legal representation; activities that promote positive child
development and non-offending parent/child interaction; and supervised visitation and monitored
custody exchanges. Supportive services are offered to meet the needs of survivors in the context
of strengths-based and trauma-informed practices.
MOU partners will enhance service provision by providing stalking logs to victims, which
allow them to track incidents of stalking and other post-separation abuses such as harassment or
intimidation. Tracking incidents of stalking and post-separation abuse not only increases the
ability of MOU partners to hold offenders accountable for their actions but increases victims’
safety. Additionally, victims can request personal security equipment, such as locks and cameras,
from Hope House’s non-OVW funded Safety and Security Equipment Project to increase their
sense of safety and assist with documentation of stalking or violations of a protection order.
Objective 5: Engage in coordinated community response activities.
This objective addresses purpose areas 3 and 22 and ICJR statutory priority 3 and includes
the following activities: participating in ride alongs; facilitating a Coordinated Community Council
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(CCC); and participating in the Jackson County DV Fatality Review Board, the Eastern Jackson
County DV Detectives Committee, and the MO DV and Human Trafficking Task Force.
MOU partners will continue to participate in monthly ride-alongs to build relationships
between patrol officers and the Court Advocates and to offer support to victims they encounter.
This enhances the lines of communication between MOU partners and increases the officers’
knowledge of DV and available support services while also providing an opportunity to share
perspectives and discuss any concerns about the City's response.
MOU partners facilitate the CCC, which meets semiannually to address current DV issues,
trends, and their resolutions. CCC participants include a multidisciplinary team of government and
nongovernmental entities.

Additionally,

the CCC’s

subcommittee will

ensure

project

enhancements are implemented as anticipated.
MOU partners participate in the Jackson County Domestic Violence Fatality Review Board.
Hope House’s COO is a member of the Board’s Implementation Committee. The Fatality Board’s
goal is to identify gaps in systems and reduce DV fatalities in the community. The Board
completed a review in 2024 which resulted in identifying gaps in services related to stalking and
offenders with firearms. Additional training and technical assistance will be provided to area police
department, prosecutors, and victim service agencies by the Battered Women’s Justice Project
(BWJP) and Stalking Prevention Awareness Resource Center (SPARC). MOU partners are
members of the Eastern Jackson County DV Detectives committee which meets semi-annually
to identify persistent offenders across jurisdictions and discuss trends. Hope House’s COO is a
member of MO’s DV and Human Trafficking Task Force and sits on the LAP subcommittee.
Tracking Project Goals and Objectives/Measuring Success: Evaluation and analysis of
progress is conducted twice per year utilizing quantitative data based on the established
performance measures as well as qualitative data gathered through the use of voluntary
satisfaction surveys distributed by Hope House. Measurements and baselines for project activities
under each objective are detailed in the table below.
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Objective 1: Ensure shared responsibility for the management of DV cases.
Measurements
Baseline for Success
Retention of project staff
<4% turnover per month of grant funded staff
Number of meetings held by MOU partners Weekly meetings
Number of referrals for state prosecution
3 referrals per month
Objective 2: Improve law enforcement’s handling of DV cases.
Measurements
Baseline for Success
Number of DV cases investigated
45-50 cases per month
Number of strangulation cards provided
1-5 assessments per quarter
Review of City’s Stalking Ordinance
Adoption of new/revised Stalking Ordinance
Number of trainings/TA assistance provided 1-3 trainings per quarter
Objective 3: Increase the likelihood of successful prosecution.
Measurements
Baseline for Success
Number of offenders charged
40-50 charges per month
Number of designated DV dockets
Weekly DV dockets
Number of persistent offenders identified
1-5 new offender identified per quarter
Number of persistent offenders charged
1-5 offenders charged per quarter
Number of probation violations filed
1-5 violations per month
Implementation of bench cards
Judges utilizing bench cards
Service of Protection Orders
1-5 orders served per quarter
Objective 4: Adequately address the needs of victims.
Measurements
Baseline for Success
Number of DV packets distributed
45-50 packets per month
Number of police reports reviewed
35-45 reports per month
Number of victims served
100 victims per 6-month period
Number of lethality assessment conducted
10-15 LAPs per month
Number of police callouts
1-2 callouts per month
Number of referrals to non-grant funded services 5 referrals per month
Number of stalking logs distributed
1-5 logs per month
Objective 5: Engage in coordinated community response activities.
Measurements
Baseline for Success
Number of ride alongs
Monthly ride alongs
Number of CCC meetings held
Semiannual meetings
Participation in Jackson County DV Fatality Review Board
Monthly meetings
Participation in Eastern Jackson County DV Detectives Committee Semiannual meetings
Participation in MO DV & Human Trafficking Task Force
Bimonthly meetings
Detailed Timeline: The City requests continuation funding for its current activities and
proposed enhancements. Activities currently being implemented will begin immediately (Month
1) and continue through the entire grant period (Month 36) and include: (1) advancing the
centralization of DV cases (employ project staff, engage as a centralized unit, and engage with
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the Jackson County Assistant Prosecutor); (2) enhancing law enforcement response to DV
(conduct investigations and facilitate training/technical assistance); (3) improving the prosecution
of DV cases (charge DV offenders, hold designated DV dockets in municipal court, designate and
charge persistent offenders, conduct pre-trial activities, and charge probation violations); (4)
addressing victim needs (distribute informational packet, provide criminal and civil legal advocacy,
maintain an on-call rotation, implement lethality assessments, and provide referrals to non-grant
funded services); and (5) enhancing the community response to DV (participate in ride alongs,
Jackson County DV Fatality Review Board, Eastern Jackson County DV Detectives Committee,
and the State of Missouri DV and Human Trafficking Task Force and facilitate a CCC).
The following enhancements to the project will begin by Month 6 and continue
throughout the grant period (Month 36): (1) providing stalking specific training and tools to
audiences trained; (2) distributing DV informational packets to other first responders; (3) adding
probation information into the City’s system for patrol officers; (4) utilizing the Flock Safety system;
(5) assisting with service of hard to serve protection orders; (6) coordinating with Protection Order
Unit and providing follow up services for victims with newly issued protection orders; (7)
distributing stalking logs; and (8) providing victims with personal security equipment.
The timeline for other project enhancements is depicted in the chart below.
Quarter 1
MOU partners will meet to
discuss grant conditions,
timeline, and enhancements
to current activities
Quarter 1
Review the success of Year 1
and discuss necessary
changes.

Quarter 1

City of Blue Springs

Year One
Quarter 2
MOU partners will
train Municipal Court
Judges on bench
cards
Year Two
Quarter 2
CCC will submit
recommended
Stalking Ordinance
amendment to City
Council for adoption
Year Three
Quarter 2

Proposal Narrative

Quarter 3
CCC will discuss
City’s Stalking
Ordinance and
possible revisions

Quarter 4
Judges will
implement
bench cards

Quarter 3
Implement changes
based on evaluation
and victim feedback

Quarter 4

Quarter 3

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17 | P a g e

Review the success of Year 2
and discuss necessary
changes

Implement changes
based on evaluation
and victim feedback

Deliverables/Products: Grant funds will not be used to create or revise current brochures,
training curriculum, or other products utilized by MOU partners.
Making Services Accessible: The City and its MOU partner comply with regulations set by
the Americans with Disabilities Act. Meeting spaces are available on the ground floor to ensure
full access to project staff. Hope House’s non-grant funded Client Assistance Fund may be utilized
for transportation to meet with project staff and/or attend court hearings. Project personnel make
additional reasonable accommodations for victims with disabilities to ensure equitable access.
Bi-lingual staff, in-person interpreters, and telephonic interpreters are available to ensure
victims with limited English proficiency can communicate in their preferred language. Vital
program forms, including the LAP assessment form, are available in Spanish, the most commonly
spoken non-English language in the target community. Lastly, “I Speak” language identification
cards are available so victims can quickly identify their preferred language and be connected with
an interpreter in a timely manner. In-person and/or video interpreters are available to ensure
victims who are deaf/hard of hearing can communicate in their preferred language.
Who Will Implement
Key People and Organizations: The City of Blue Springs, a unit of local government that has
successfully administered federal grants, is the lead applicant. The City will partner with Hope
House, a local nonprofit DV service provider. The City, including its Police and City Prosecutor’s
Office, along with Hope House are responsible for the implementation of this project and regularly
coordinating activities through weekly meetings and regular ongoing communication. The City
designates Jacoba Jacobsen as the grant funded DV Detective and Michael Hunt as the grant
funded City Prosecutor. MOU partner Hope House designates a to-be-hired Court Advocate,
Chief Operating Officer Ilene Shehan, Director of Outreach Services Randa Hager, Director of
Grants & Compliance Brandi Bair, and Accountant Tim Meeker as grant funded staff.
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Capacity to Address Need/Successfully Implement Project: MOU partners have been
providing project services consistently for over 20 years and have dedicated personnel to carry
out project activities, including necessary administrative staff. All project personnel are trained in
the dynamics of DV, applicable DV laws, and the importance of a coordinated community
response to hold offenders accountable. MOU partners have a long-standing history and a strong
reputation within the community for providing services. The City and its MOU partners have the
capacity that is necessary to meet the need for DV services in the community and successfully
carry out the proposed project. Job descriptions of all key personnel are attached.
Experience and Expertise of Organizations, Key Personnel, and Project Partners: The City
of Blue Springs’ Police Department has had a designated DV Detective since 2003. In that same
year, the City also began holding designated DV dockets within its Municipal Court and began its
formal coordinated response to DV with the assistance of Hope House. In 2010, the City began
implementing a Lethality Assessment Program. Detective Jacobson joined BSPD in 2012 and
was assigned to DV Detective in 2025. Michael Hunt has prosecuted DV cases on behalf of the
City since 2022 and maintains the designated judicial DV dockets.
Hope House has provided services targeted to domestic violence survivors since 1983.
Today, Hope House offers services onsite at agency owned campuses located in Independence
and Lee’s Summit, MO as well as outreach offices located in Blue Springs, Independence, and
Lee’s Summit, MO. Hope House is a leader and expert in the field of DV and has been accredited
by the Council on Accreditation (COA) – an international, independent, nonprofit, human service
accrediting organization – since 2017.
The to-be-hired Court Advocate will hold a bachelor’s degree in social work, psychology,
human services, or a related field or appropriate training and have experience in providing case
management, advocacy, or crisis intervention services. Hope House’s COO Ilene Shehan earned
a Bachelor of Science degree in 1996 and has nearly 30 years of experience in the DV field. Hope
House’s Director of Outreach Services Randa Hager has worked in the DV field for over 10 years.
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Hope House’s Director of Grants & Compliance Brandi Bair holds a Master of Public
Administration degree and has worked with Hope House for nearly 15 years. Tim Meeker has
worked with Hope House since 2021 and holds a Master of Accountancy degree.
Key personnel have collaboratively discussed and planned the implementation and
evaluation of program objectives, tasks, and outcomes. MOU partners will utilize the established
CCC as well as regularly scheduled meetings to identify and address service barriers and gaps
and to develop strategies to minimize their impact on victim safety and offender accountability.
Assignment of Project Goals, Objectives, and Activities to Key Personnel: Grant funded staff
work collaboratively to ensure the successful implementation of project goals, objectives, and
activities. The table below details the assignment of project activities among MOU partners.
BSPD & DV Detective
• Retention of program staff
• Meet with MOU partners
• Refer cases to state
prosecutor
• Investigate DV cases
• Utilize strangulation cards
• Review City stalking
ordinance
• Facilitate trainings
• Identify persistent offenders
• Serve protection orders
• Distribute info packets
• Conduct lethality
assessments
• Distribute stalking logs
• Participate in ride alongs
• Facilitate CCC
• Participate in Eastern
Jackson County DV
Detectives Committee

City Prosecutor
• Retention of
program staff
• Meet with MOU
partners
• Review City stalking
ordinance
• Charge DV
offenders
• Charge persistent
offenders
• Maintain designated
DV dockets
• File probation
violations
• Facilitate CCC

Hope House
• Retention of program staff
• Meet with MOU partners
• Review City stalking ordinance
• Identify persistent offenders
• Review police reports
• Provide criminal and civil legal
advocacy
• Provide referrals to other
services
• Distribute stalking logs
• Maintain on call rotation
• Participate in ride alongs
• Facilitate CCC
• Participate in Jackson County
DV Fatality Review Board
• Participate in Eastern Jackson
County DV Detectives
Committee
• Participate in MO DV and
Human Trafficking Task Force

In addition to the above project activities, Hope House’s Accountant, Tim Meeker completes
internal grant billings and ensures agency compliance with financial grant guidelines, and Hope
House’s Director of Grants and Compliance Brandi Bair ensures compliance of all grant related
activities, including the completion and submission of semi-annual progress reports.
City of Blue Springs

Proposal Narrative

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