On the agenda: Coopersville October — Flock Camera (Oct 12)

CITY OF COOPERSVILLE
REGULAR MEETING OF THE CITY OF COOPERSVILLE CITY COUNCIL
CITY HALL, 289 DANFORTH ST.; COOPERSVILLE, MICHIGAN
October 12, 2026
Present:

Council Member Bowman
Council Member Gerard

Council Member Poelma
Council Member Weise (Mayor Pro-Tem for this mtg)

Absent: Council Member’s Degeus, Gavin, and Mayor Mooney
Motion by Council Member Poelma with second by Council Member Bowman to excuse the absence of
Council Member’s Degeus, Gavin, and Mayor Mooney. Motion carried unanimously. (2026 – 115)
Additions/Corrections to Agenda NONE
Scheduled Guests & Public Hearings
Scheduled Guest – Eric VanDop of Brickley-Delong P.C., to Present City Audit as of June 30, 2026
Eric VanDop of Brickley Delong P.C. presented the final Audit Report for 2025-2026.
Scheduled Guest – Allison Miedema, District 11 County Commissioner, County Updates
County Commissioner Allison Miedema presented updates from the County on the following items:
• County Budget was approved in September 2026.
• Ottawa County Parks Millage Proposal on November Ballot
• Flock Cameras
• Invitations to Water Quality Forum with Joe Bush on October 23rd and County Wide Visioning on
October 20th.
Citizens Input and Suggestions
Resident Jamie Adams expressed the need for Public Transportation for the City residents. Jamie stated that
there are several County Parks and Senior Centers that could be used by residents if transportation was
available. Jamie stated that the City could get a scheduled bus run without having to have a contract with
Harbor Transit. The daily bus run would drop-off, and pick-up in Spring Lake once per day. Once residents get
to Spring Lake they could then ride the Harbor Transit bus into Grand Haven or go to Muskegon. Jamie stated
that City tax dollars are paying for the Ottawa County Park’s, but residents cannot just walk to the parks.
Jamie suggested that a portion of the “Dump Fees” that residents of the City pay should come back to the
City to help fund the cost of Public Transportation.
Resident Bob LaCross stated that the Council should abolish all fees for Freedom of Information Act Requests
for residents. Mr. LaCross stated that employees are already being paid, so why charge when employees are
being paid to work anyway. Mr. LaCross stated that he hopes the Engineers working on the new Water Tower
will check the flows and pressures before the project begins and after the project ends.
Consent Agenda
Motion by Council Member Gerard with second by Council Member Poelma to approve the Consent Agenda
which consists of the following: Motion carried unanimously. (2026 – 116)
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Minutes of the City Council Meeting of September 14, 2026
Checks through October 12, 2026, Totaling $840,053.96
Council Information Packet

Regular City Council Meeting Minutes of 10/12/26, Pg. 2

Petitions and Communications
Discussion/Action – Proposal(s) from Infrastructure Alternatives for Continued Certified Operator Services
Motion by Council Member Bowman with second by Council Member Weise to approve Alternate NO. 1 – AsNeeded Consulting Services at a rate of $150 per hour with a two (2) hour minimum, plus a $100 trip charge
per visit. Emergency services will be billed at $200 per hour with a two (2) hour minimum plus a $100 trip
charge, and to approve Alternate NO. 2 – Certified Operator Oversight which will provides an average of 12
hours per week of Certified Operator Oversight at a cost of $5,578.67 per month, or $66,944.04 annually. IAI
intends for Tim Brown to provide the majority of these services because of his familiarity with the City's
wastewater system, staff, regulatory obligations, and treatment plant closure process. IAI would also maintain
additional qualified personnel who could provide coverage when Tim is unavailable. Both agreements were
approved to ensure coverage for backup purposes. Motion carried unanimously. (2026 – 117)
The scope includes:

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Certified Operator Oversight of the City's wastewater system
Licensed oversight and assistance with remaining operation and maintenance responsibilities
Guidance, direction, and training for City staff
Continued knowledge transfer to City wastewater staff
Assistance with operational decisions and regulatory requirements
Assistance with the MiEnviro reporting platform.
Review, compilation, and submission of required EGLE reports.
Assistance in ensuring required laboratory work, inspections, maintenance, training, and
operational requirements are completed.
Coordination and communication with EGLE and other regulatory agencies
Assistance with the wastewater treatment plant closure process; and
Access to IAI's broader technical and operational resources.

Discussion/Action – Award of Contract No. 1 – Phase 1, 68th Avenue Water Transmission Main-McCormick
Sand, Totaling $4,967,688
Motion by Council Member Gerard with second by Council Member Poelma to approve the Award of Contract
No. 1 – Phase 1, to McCormick Sand totaling $4,967,688 for the 68th Avenue Water Transmission Main
Project. Motion carried unanimously. (2026 – 118)
Discussion/Action – Appointment of Natalie Marshall to the Downtown Development Authority (DDA)
Board
Motion by Council Member Bowman with second by Council Member Poelma to approve the appointment of
Natalie Marshall to the Downtown Development Authority Board to replace Brodie Orent. Motion carried
unanimously. (2026 – 119)
Discussion/Action – Wastewater Treatment Plant Closure, Aeration Pond #2 – Aerator Removal, Totaling
$67,571
Motion by Council Member Gerard with second by Council Member Poelma to approve the proposal from
Northwest Kent Mechanical Company totaling $67,571.00 to remove the aerators out of Pond #2 at the
WWTP. Motion carried unanimously. (2026 – 120)
Discussion – Proposed 1-Million-Gallon Water Storage Tank
City Manager Dennis Luce stated that they would like the new water tower to be in line with the new twenty
(20”) inch water main. Design Engineering is still being performed. Mr. Luce is still pursuing a $3-MillionDollar grant for the project through the EDA. The grant will require a dollar match from the city.

Regular City Council Meeting Minutes of 10/12/26, Pg. 3

Petitions and Communications continued
Discussion/Action – Proposed Update to Paid Time Off (PTO) Accrual Schedule-Personnel Handbook
Section 6.1
Motion by Council Member Bowman with second by Council Member Poelma to approve the proposed
update to the Paid Time Off (PTO) Accrual Schedule in the Personnel Handbook Section 6.1 as follows:
Motion carried unanimously. (2026 – 121)
PROPOSED PTO SCHEDULE
Years of Continuous Service
Hours Pay
Less than two (2) years
3.6923 hour/pay period
(96 hours per year)
At least two (2) years
but less than four (4) years
4.7692 hour/pay period
(124 hours per year)
At least four (4) years
but less than eight (8) years
At least eight (8) years
but less than twelve (12) years
At least twelve (12) years but
But less than sixteen (16) years
At least sixteen (16) years
But less than twenty (20) years
At least twenty (20) years

5.5384 hour/pay period
(144 hours per year)
6.3076 hour/pay period
(164 hours per year)
7.0769 hour/pay period
(184 hours per year)
7.3846 hour/pay period
(192 hours per year)
7.6923 hour/pay period
(200 hours per year)

The proposal primarily accelerates when employees become eligible for higher PTO accrual rates. Employees
would continue to earn increased PTO based upon longevity and continuous service with the City.
Discussion/Action –Flood Wet well Grouting at the Main Lift Station
Motion by Council Member Weise with second by Council Member Poelma to approve the proposal from
Milbocker & Sons totaling $15,525 to complete repairs/grouting of the Flood Wet well at the Main Lift
Station. Motion carried unanimously. (2026 – 122)
Discussion –Receive and File the City Audit as of June 30, 2026
Motion by Council Member Gerard with second by Council Member Bowman to Receive and File the City
Audit as of June 30, 2026. Motion carried unanimously. (2026 – 123)
Discussion/Action –FOIA Fee Waiver Request – Heather Grandy
Motion by Council Member Bowman with second by Council Member Poelma to waive the fees of $83.22 for
a FOIA Request submitted by Heather Grandy as it benefits all City Residents. Motion carried unanimously.
(2026 – 124)
Discussion/Action – HydroCorp Cross-Connection Program Contract Renewal
Motion by Council Member Gerard with second by Council Member Poelma to approve the four (4) year
agreement with HydroCorp to maintain the cross-connection program, totaling $29,783.43. Motion carried
unanimously. (2026 – 125)

Regular City Council Meeting Minutes of 10/12/26, Pg. 4

Petitions and Communications continued
Discussion/Action – Resolution of Commitment Local Cash Match for the City Water Infrastructure
Improvements Project
Motion by Council Member Poelma with second by Council Member Gerard to approve the Resolution of
Commitment for Local Cash Match for the City Water Infrastructure Improvements Project. Motion carried
unanimously. (2026 – 126)
Citizens Input/Suggestions
Juanita Bocanegra, currently the 58th District Court Judge introduced herself and her candidacy for re-election
for Judge of the 58th District Court.
Resident, Jamie Adams asked how much more water will fairlife be being used when the new water main is
completed. Jamie asked that fairlife submit a monthly report on the odor issues and the progress fairlife is
making on the issue. Jamie stated that the City Residents have been dealing with this for over a year, stating
further that fairlife needs to step it up and they (fairlife) should be paying more for the water main upgrades.
Resident, Mike Hammond stated, that with all of his licenses and certifications he earned while employed
with the city, it makes him worth a yearly salary of $84,000 - $100,000. He urged the city to maintain their
licensed employees. Mr. Hammond also stated that he hopes City will be addressing an ordinance DATA
Centers soon.
City Manager’s Report
City Manager Dennis Luce reported on the following:
• Alot of work on the Main Street Bridge Replacement Project is slated for 2028. Working with our City
engineer, Bridge engineer and Land Matters preparing to relocate the utilities before the bridge
replacement project.
• Water transmission main update. First bid, $4,687,688. Second pre-bid meeting and bid this October
& November. Hoping to have, left over funds to further offset water storage tank costs.
• Next month fairlife will be presenting their request for the IFT for the expansion project. I will send
this to everyone asap to allow council, plenty of time, to review it. Keep in mind, council reserves the
right to make modifications to the requested IFT.
• Veteran’s and Seniors Pancake Breakfast Tuesday, November 10, 8a-10a hosted by the Senior Rec
Program at CAPS Community Services Building.
• Christmas Parade is Friday, December 4th, tree lighting is at 6:30p with parade following.
• Historic Museum Open House on September 17th was a great event.
• Secretary of State Mobile Office visit Monday, October 5th, 10a-3p was a great turnout.
• Great job to Kate in securing the USDA grant for this project.
• A lot of my time vested in the bridge replacement projects, watermain project & grant, WWTP
decommissioning.
City Clerk Kimberly Borgman
City Clerk, Kimberly Borgman informed everyone that Early Voting begins on Saturday, October 24th and that
she has applied for a Grant through the State for partial wage reimbursement for August Early Voting and
hopefully can apply again for November Early Voting.

Regular City Council Meeting Minutes of 10/12/26, Pg. 5

City Treasurer Keri Rogers

Treasurer, Keri Rogers “thanked” the Council for Receiving and Filing the City Audit Report, and the Audit
Report will soon be posted on the City Website.
Mayor Brian Mooney’s Comments ABSENT
Adjournment
Motion by Council Member Poelma with second by Council Member Bowman to adjourn the meeting at 7:17
P.M. Motion carried unanimously. (2026 – 127)

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Brian Mooney, Mayor

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Kimberly Borgman, City Clerk