On the agenda: Charlotte meeting — Flock camera (Feb 9)

PROPOSED AGENDA
REGULAR MEETING OF THE CHARLOTTE CITY COUNCIL
111 E. Lawrence Ave, Charlotte, MI 48813 (517) 543-2750
7:00 P.M. Monday, February 9, 2026
Interested persons can participate in-person or via Zoom
Connect to Zoom from your computer, tablet, or smartphone
Website: https://us02web.zoom.us/j/89407068124
One tap mobile: +16465588656,, 894 0706 8124#
Telephone: (312) 626-6799 Webinar ID: 894 0706 8124

1. Call to Order
2. Roll Call
3. Invocation – Pete Kroll, First Baptist Church
4. Pledge of Allegiance
5. Approval of Minutes
a. January 26, 2026 Regular Council Meeting Minutes
6. Absence of Council Members
7. Public Comment - Limit presentation to five (5) minutes. Attendees desiring to address council who are

participating with ZOOM may raise your hand now or if attending via a phone call, press *9 (star nine) on your keypad

8. Approval of Agenda
9. Communications and Committee Reports
a. Manager Report
b. Staff Report
c. Councilmember Committee Reports
10. Consent Agenda
a. Approve Claims and Expenditures totaling $791,434.65
b. Approve Ferric Chloride Supplier; Haviland Products Company
c. Approve Mayoral Appointments
d. Approve Resolution 2026-05 to approve authorized signers for Independent Bank

11. Business Agenda
a. Consider approval of resolution 2026-04 for FY 2026 Build Grant Application
and proposed voluntary local contribution
b. Consider approval of Rural Fire Association Compensation for Vehicles &
Equipment
c. Discuss 2026-27 Budget Calendar Draft
12. Public Comment - Limit presentation to five (5) minutes. Attendees desiring to address council who are

participating with ZOOM may raise your hand now or if attending via a phone call, press *9 (star nine) on your keypad

13. Staff Comments
14. Mayor and Council Comments
15. Adjourn
~Alicia A. Smith, City Clerk
ADDRESSING THE CITY COUNCIL
Comments shall be made only during times set aside for that purpose.
Each citizen may speak for up to 5 minutes during each public hearing and comments period.
Comments made during public hearings shall be relevant to the subject of the public hearing.
Comments shall be made from the podium unless otherwise directed by the Mayor.
Comments shall be directed to the Mayor and Council members.
Speakers shall begin by stating their name and indicate if they are a resident or non-resident of the City.
Speakers shall refrain from using vulgarity, hate speech or “fighting words.”

CITY OF CHARLOTTE COUNCIL PROCEEDINGS
111 E. Lawrence Ave., Charlotte, MI 48813 (517) 543-2750
Regular Council Meeting 7:00 p.m.
January 26, 2026
CALL TO ORDER:
By Mayor Fullerton on Monday, January 26, 2026, at 7:00 p.m.
ROLL CALL:
Mayor Fullerton, Mayor Pro Tem Rodriguez, Council members
Brummette, Neumann, Scott, and Chin. A quorum was met
City staff in attendance; City Manager Hillard, City Clerk Alicia
Smith and Deputy City Clerk Middaugh.
INVOCATION:
Pastor Sean Esterline from First Lutheran Church led the
invocation.
PLEDGE OF ALLEGIANCE:
Led by Fullerton
APPROVAL OF MINUTES:
a. December 29, 2025, Special Council Meeting Minutes
Mayor Fullerton explained that these minutes were tabled at the
last meeting and required a motion to take them from the table
before they could be discussed.
Motion by Scott supported by Rodriguez to approve to take the
minutes from the table. Carried; Yea 6; Nay 0; Absent 1
Councilmember Rodriguez proposed amendments to the
minutes. Mayor Fullerton explained that each amendment would
need to be voted on separately since they involved more than
simple corrections of names or dates.

Councilmember Rodriguez proposed his first amendment to add
language reflecting his comment about Mr. Hillard’s thoughts
during his entire time in Charlotte.
Motion by Rodriguez supported by Chin to amend the minutes
by adding "Mr. Rodriguez sees this list as representing Mr.
Hillard’s thoughts during his entire time in Charlotte and not just
the weeks leading up to his resignation." Motion failed. Carried;
Yea 2; Nay 4; Absent 1
Councilmember Brummette shared that he had recently attended
training through the Michigan Municipal League regarding the
Open Meetings Act, which specified that minutes should be
concise per state law. He noted that he saw no benefit in
questioning what the clerk recorded in the minutes according to
legal definition.
Councilmember Chen agreed that requiring the clerk to record
every detail from council members would not be beneficial. He
noted the clerk knows the requirements for minutes and has
followed them.
Councilmember Neumann also referenced the same MML
training, confirming that by law, only limited information is
required in minutes, such as date, attendance, motions, and high
points of discussion.
Councilmember Rodriguez clarified that in his four years on
council, this was the first time he had moved to change minutes,
and he was doing so because it was an important meeting where
he felt key information was missing.

After the amendment failed, the original minutes were approved
with Councilmember Rodriguez voting against.
Motion to approve the December 29, 2025 Special Council
Meeting Minutes as written. Motion carried with
Councilmember Rodriguez voting no.
Carried; Yea 1; Nay 5; Absent 1

understood that capturing everything is difficult, but felt that
after this issue was raised previously, the minutes had improved
somewhat.
APPROVAL OF AGENDA:
Motion by Chin supported by Brummette, to approve the
agenda. Carried; Yea 6; Nay 0; Absent 1

b. January 12, 2026, Regular Council Meeting Minutes
Motion by Chin supported by Scott to approve January 12,
2026, Regular Council Meeting Minutes, as printed. Carried;
Yea 6; Nay 0; Absent 1
c. January 20, 2026, Special Council Meeting Minutes
Motion by Scott supported by Chin to approve January 20,
2026, Special Council Meeting Minutes, as printed. Carried;
Yea 6; Nay 0; Absent 1
ABSENCE OF COUNCIL MEMBERS:
Council Member Christensen.
Motion by Brummette supported by Scott to approve Council
Member Christensen’s absence. Carried; Yea 6; Nay 0; Absent
1
PUBLIC COMMENT:

COMMUNICATIONS AND COMMITTEE REPORTS:
a. City Manager report
City Manager Hillard reviewed the goals and objectives listed in
his report. He highlighted the streetlight review update, sharing
that he had met with Tanya Martin from Consumers Energy.
Converting normal lighting to LED would cost approximately
$438,565, with annual operational savings of $23,265, resulting
in a 19-year payback period. He noted that streetlights are a
sensitive topic for neighborhoods, similar to trees and sidewalks,
and recommended that if council pursues this, dedicated staff
should work on it with proper neighborhood communication.
b. Staff Report

Councilmember Christensen, participating remotely, expressed
greetings from Zimmerman, Minnesota, thanked Mikayla for
her work running the meeting technology, and indicated he
would return in a few days.

Councilmember Chin thanked the fire and police departments
for their detailed yearly reports. He expressed concern about the
significant increase in fire department calls, from approximately
600 runs in 2024 to 2,069 in 2025.

Jody Pruden commented that there have been instances where
important information was missing from meeting minutes. She

Fire Chief explained that beginning in March of the previous
year, the department started responding to all priority medical
City Council Regular Meeting Minutes
January 26, 2026, Page 2 of 7

calls within their coverage area, which caused the increase from
approximately 70 runs per month to nearly 200. He noted that
while most calls are handled by full-time personnel, they rely on
volunteers when multiple calls occur simultaneously.
Councilmember Chin commended the police department for
overall reductions in crime categories and thanked the
Department of Public Works staff for their work during the cold
weather. He also noted increased activity reflected in the
Community Development report.
The

Police

Chief

pointed

out

that

the

statistics

for

receiving/concealing stolen property increased by 383% as a
direct result of the Flock camera system finding stolen cars and
plates.

The Fire Chief added that despite the increased number of runs,
the department's fuel costs remained in line with historical
spending, and medical supplies expenses were controlled
because Eaton Air EMS reimburses them for supplies used on
their calls. He emphasized that the increased workload has
resulted in lives being saved and better treatment for residents.
Councilmember Chin requested that future budget reports
indicate whether anticipated amendments would result in
increases or decreases rather than just noting that amendments
would be needed. He also questioned why Brownfield
redevelopment authority fund tax capture increased from a
budgeted $100,000 to an actual $229,400.
CONSENT AGENDA:
a. Approval of
$397,432.92

Claims

and

Expenditures

totaling

b. Approve the six month extension with MicroTech
Services Inc. for information technology services.
c. Approve the three year contract with BioTech
Agronomics, Inc. for the Bio-Solids Land Application
Contract.
d. Approve the Harris Hog Farm lease for farming on
Industrial Park property.
e. Approve the Droscha Family Dairy lease for farming on
Airport Property.
f. Approve Mayoral Appointments.
Motion by Chin supported by Scott to approve Consent Agenda
items a - e. Carried; Yea 6; Nay 0; Absent 1
BUSINESS AGENDA:
a.

Consider approval to direct staff to prepare the
establishment of the Proposed Emergency Vehicle and
Service Special Assessment Fund

Mayor Fullerton explained that the proposal would rename and
expand the scope of the current assessment fund beyond just fire
service to include police and potentially other emergency
services. He noted that the assessment details would be clearly
specified so residents would know exactly what they're paying
for.
Councilmember Chin supported the concept but requested a
five-year asset management plan that would detail equipment
needs across all city departments.
City Council Regular Meeting Minutes
January 26, 2026, Page 3 of 7

Councilmember Rodriguez stated he would support the
assessment, noting that the city needs money to pay for services,
but expressed concern that some previous issues hadn't been
resolved.
Mayor Fullerton noted that the revised fund would allow for
police vehicles to be purchased with pre-approved funds,
avoiding delays during the purchasing process.
The Fire Chief clarified that the fire department numbers in the
proposal were precise because they represented only the city's
portion, with the rural area's percentage already deducted.

Motion by Chin, supported by Scott member, to approve and
direct staff to prepare the establishment of the proposed
Emergency Vehicle and Service Special Assessment Fund as
presented. Motion carried unanimously by roll call vote.
b. Consider approval to award McKenna Proposal for

Building Inspection Services

Councilmember Chin, as a member of the housing committee,
strongly supported this proposal. He noted that residents paid
approximately $151,000 annually to the county for building
inspection services that were widely criticized for poor customer
service and inefficiency. Through negotiations by the fire chief
and deputy chief, the city secured favorable terms with
McKenna.
Councilmember Rodriguez questioned what would change in
the 1-2 years mentioned in the proposal that would transform
this from a cost to the city into a benefit.

The Fire Chief explained that they anticipate increased permit
fees and more building activity within the city as a result of
improved service. He added that the two main issues they've
heard were people not wanting to build in Charlotte due to the
difficulty of working with the county, and people doing work
without permits due to the same reasons.
Community Development Director Selena stated that within her
first week, she heard from numerous developers and housing
organizations that the county's building services were the
biggest barrier to development in Charlotte. She explained that
bringing services in-house with excellent customer service
would encourage developers to continue working in Charlotte
and help residents properly improve their properties.
Sam Woodrick, Director of Building Services at McKenna,
explained that counties often don't require permits for roofing
and siding not because they don't care about safety but because
they lack the manpower for inspections. He noted that non-local
entities also tend to put less emphasis on enforcement of
unpermitted work. He stated that initial contracts typically run
for two years with flexible renewal terms.
Councilmember Newman shared his personal experience with
both city and county building inspection services, noting that a
project that should have taken three weeks with the county took
8-9 weeks, costing thousands in additional expenses. He cited
the county's policy of not being required to explain code
violations as particularly problematic.
Woodrick confirmed that McKenna inspectors would clearly
explain violations and cite specific codes while still avoiding
acting as design professionals.

City Council Regular Meeting Minutes
January 26, 2026, Page 4 of 7

Motion by Chin supported by Scott to approve the award of the
McKenna proposal for Building Inspection Services. Carried;
Yea 6; Nay 0; Absent 1
c. Consider approval of the Carmel Township Interlocal

Fire Agreement

Councilmember Rodriguez noted that the new agreement
contained specific information about cost recovery for special
equipment and hazardous materials incidents that wasn't in the
previous agreement. He pointed out that the new amount of
$202,460 was significantly higher than the previous $146,000.
The Fire Chief confirmed that the agreement had been
thoroughly reviewed by the fire department and that they were
in favor of it. He explained that this six-year contract includes a
two-year termination notice provision, and that the city would
receive half the revenue (about $101,000) from this agreement
and bear half the expenses, with the Rural Fire Association
receiving the other half.
Mayor Fullerton mentioned that a separate negotiation
regarding fire trucks would come before council soon, noting
that they had negotiated the rate down from a potential $45,000
per year ($90,000 total) to approximately $32,000.
Motion by Chin supported by Neumann to approve the Carmel
Township Interlocal Fire Agreement.
vote; Yea 6; Nay 0; Absent 1
d. Consider approval to amend the Eaton County 4-H
Agricultural Society Lease

City Manager Hillard explained that this amendment would add
to the permitted uses of the fairgrounds to include "educational,
recreational, and economic development for the benefit of the
fairgrounds as approved by the city council in writing." The
change would clarify that city council approval is required for
such uses. He noted that this was part of a 75-year lease
originally approved in 1990, and while broader lease
improvements might be needed in the future, this amendment
would address the immediate issue. He mentioned that a separate
agreement between SHIFT and the fairgrounds would come
before council later.
Motion by Scott supported by Chinto approve the amendment
to the Eaton County 4-H Agricultural Society Lease
vote; Yea 6; Nay 0; Absent 1
e. Consider approval of the 2026 Eaton County Fair Event
List
The council reviewed the fair schedule which included events
from January 19 to December 21, 2026. Councilmember
Brummette noted that the fairgrounds were heavily utilized with
some events overlapping.
Motion by Scott supported by Chin to approve the 2026 Eaton
County Fair Event List
vote; Yea 6; Nay 0; Absent 1
f. Consider approval to Eaton County Fairgrounds for the
removal of two dead trees
Councilmember Brummette disclosed that his company might
be involved in the tree removal and would therefore abstain from
voting.
City Council Regular Meeting Minutes
January 26, 2026, Page 5 of 7

Motion by Chin supported by Rodriguez to approve the removal
of two dead trees from the Eaton County Fairgrounds. Motion
carried with Councilmember Brummette abstaining
vote; Yea 5; Nay 0; Absent 1

g. Consider the approval of the Interim City Manager
Contract with Great Lakes Municipal Consulting LLC
(Vincent Pastue)

The Fire Chief thanked the Fair Board for their care of city
property, appreciated council including staff in the interim
manager search, and thanked Manager Hillard for attending
volunteer meetings and addressing issues.
City Manager Hillard congratulated the council on the thorough
process for selecting Vincent Pastue as interim manager. He
introduced Alicia Smith, the new clerk, and expressed his honor
in serving as Charlotte's city manager. He noted that the agenda
items represented solutions to issues the council had been
working to solve, and thanked the council and staff for their
dedication to the city.

The council considered the contract with no discussion

MAYOR AND COUNCIL COMMENTS:

Motion by Chin supported by Scott to approve the Interim City
Manager Contract with Great Lakes Municipal Consulting LLC
(Vincent Pastue). vote; Yea 5; Nay 0; Absent 1

Councilmembers individually thanked Manager Hillard for his
service and expressed confidence in the incoming interim
manager.

PUBLIC COMMENT:
John Laupp thanked City Manager Hillard for the path he had
put the city on and offered advice about retirement, suggesting
he "do what you want, when you want, for as long as you want."
Jody Pruden commented that the business agenda items showed
how much had been accomplished by the council and staff. She
expressed appreciation for the decision to bring building
inspection services to the city, sharing her negative experiences
with the county building department. She thanked Mr. Hillard
for his service and expressed hope that someone good would fill
his shoes.
STAFF COMMENTS:

Councilmember Chin mentioned that he had participated in
Michigan Municipal League training and that there were bills in
process related to food trucks that might affect local ordinances.
He also noted that Michigan ranks 44th out of 52 states for 4thgrade reading achievement, and that E-Tran would be posting
for an executive director position in February.
Councilmember Rodriguez clarified that the charter does not
designate the mayor as the person who should handle media
relations, though he believed it was good practice to have the
mayor speak to the media. He shared his positive experience
working with Manager Hillard during his week as acting mayor.
Councilmember Brummette commented on the productive
meeting and the value of the Michigan Municipal League

City Council Regular Meeting Minutes
January 26, 2026, Page 6 of 7

training. He noted that the minutes reflect what is officially said,
but recordings capture everything that is said.
Mayor Fullerton thanked Hillard for his work getting things
done and mentioned their humorous phone interactions. He
expressed confidence in the incoming interim manager.

ADJOURN:
Motion by Brummette supported by Rodriguez to adjourn the
meeting at 8:46 p.m. Carried; Yea 6; Nay 0; Absent 1
Respectfully submitted,
Alicia Smith
City Clerk

City Council Regular Meeting Minutes
January 26, 2026, Page 7 of 7

MEMORANDUM
TO:

Mayor Fullerton and City Council

FROM:

Vincent Pastue, Interim City Manager

DATE:

February 5, 2026

SUBJECT: City Manager Update
FOR THE AGENDA OF: February 9, 2026
1.
First Week – I didn’t officially start as Interim Manager until late Tuesday afternoon.
As with any new employment engagement, it is spent mostly getting to know people,
software systems, internal processes. It should be noted that former manager Rob Hillard
did a wonderful job providing me with background on a number of on-going projects and
issues. Given time is of the essence, Finance Director Christina Horton and I are starting
the budget process to have a recommended budget to the Council for the first meeting in
April.
2.
Manager Search Proposals – The due date for consultants to submit proposals to
facilitate the City Manager search process is 2:00 p.m. on Tuesday, February 24, 2026.
Proposals are to be submitted to the City Clerk’s Office. It is my understanding the
Council formed a committee that will review the proposals, schedule interviews, and make
a recommendation to the City Council to retain a consultant. The target would be to have
Council approve a consultant at the March 9 regular meeting. The Clerk’s Office and
Interim City Manager will work with the search committee related to logistical details.
3.
“The Framework” 2025-2026 Goals and Objectives – Mr. Hilliard would report
regularly regarding the progress of the Council’s goals and objectives. He did mention to
me that there wasn’t a process for removing items once they have been addressed. To
that extent, I am recommending that I present a resolution (motion) that an item can be
removed from the list. For example, City Council Chamber Sound and Video system, as
well as the Street Light Review.
Part of this approach is that City Council has a full plate over the next few months. I will
work with City staff mapping out projects and business items that will come before City
Council with the intent of managing its flow the best that I can.

CHARLOTTE FIRE DEPARTMENT & RURAL FIRE ASSOCIATION
Tyger Fullerton - Fire Chief
111 E. Lawrence Ave., Charlotte MI 48813
Ph. 517-543-0241
CFD Monthly Report
TO: City Manager Pastue
FROM: Tyger Fullerton
DATE: February 5th, 2026
SUBJECT: CFD Monthly Report

Fire Department Activities
•

January 2026: 196 total runs – 196 runs YTD (on average, one run every 3.8 hours)
Notes: 6 Confirmed Structure Fires, 3 voided calls, over 77 hours spent at scenes

•
•
•

•
•

Conducted monthly volunteer training for department members.
Held Annual year-end Awards & Christmas party
Continued coordination with Eaton County and the Eaton County Fire Training
Committee on the construction of a Live Burn Training Facility in Charlotte.
o Waiting for a response from the State of Michigan on funding.
Ongoing work on City Hall HVAC upgrades and Council Chambers remodel.
AFG grant – Fire Gear on order (6-8weeks delivery)

CHARLOTTE FIRE DEPARTMENT & RURAL FIRE ASSOCIATION
Tyger Fullerton - Fire Chief
111 E. Lawrence Ave., Charlotte MI 48813
Ph. 517-543-0241
CFD Monthly Report

Zoning / Code Administration / Rental Inspections
•
•

•
•

The January Planning Commission meeting was held as a work session, proposed zoning
ordinance was reviewed.
Continued collaboration with the City Attorney and Eaton County District Court on codeenforcement-related matters.
o Active efforts are ongoing to bring several non-compliant properties into
compliance with City Code.
Code Enforcement Officers are focusing on sidewalk snow ordinance enforcement and
ROW violations.
Working with McKenna on Building Inspection services timeline and needed documents
for transition of inspection services.

Memo
To:
From:
Date:
Re:

Honorable Mayor Fullerton; City Council
Alicia Smith
February 6, 2026
Claims and Expenditures for Council approval on February 09, 2026

Background

Section 7.7(B) of the City Charter requires Council approval for the expenditure of city funds.
Recommendation

A report of claims is provided to council for review on the Wednesday preceding a council
meeting at which the claims are approved. Questions about these claims should be directed to
the Finance Director/Treasurer and answers resolved by the Friday preceding said council
meeting. Claims and expenditures are budgeted items and/or larger purchases pre-approved by
Council. While review is recommended, approval should not be hindered.
Answers to Council inquiries, if any, are included in the meeting packet.
Financial Impacts
HRA Insurance claims week of January 25, 2026
HRA Insurance claims week of February 01, 2026
Payroll paid February 06, 2026
Invoiced claims as of February 04, 2026

$5,744.24
$2,579.20
$146,477.28
$636,633.93

Total

$791,434.65

Suggested Motion
Motion to approve Claims and Expenditures in the amount of $791,434.65

1

INVOICE APPROVAL (BY INVOICE) FOR CHARLOTTE CITY
INVOICE ENTRY DATES 01/21/2026 - 02/05/2026
POSTED AND UNPOSTED OPEN
BANK ACCOUNTS: POOL - INDEPENDENT BANK GENERAL ACT
Invoice
Number
02260 ABC FASTENER GROUP, INC
A609254
A609255
A610270

Amount
Bank
Account

Description

POOL
POOL
POOL

BOLTS
RETURNED BOLTS
ELECTRICAL CONNECTOR KIT

101.36
(87.05)
175.00

Total For: ABC FASTENER GROUP, INC
01943 ADRIAN & BLISSFIELD RAILROAD CO.
90-FTI000091
POOL

189.31
USDOT#543706X - LOVETT STREET - F1

1,622.79

Total For: ADRIAN & BLISSFIELD RAILROAD CO.
01764 AMAZON CAPITAL SERVICES
11PR-V6W4-YMNF
11TH-P9JD-DD39
13C4-GLGL-D6K3
13MX-FP3D-7NDM
13MX-FP3D-7XPK
17Q7-VKM6-GC1P
1CX7-KC9G-QDG6
1DVN-HCY3-1TC1
1DYG-RHQW-XK1Q
1H37-G9L3-T774
1JFK-137Q-1XRV
1JXN-HL4Y-CK4G
1LFQ-P9PK-4YWQ
1NVW-F9CK-TT3H
1QMP-Q1MF-HT1T
1QX7-CLQ7-HNK4
1QX7-CLQ7-JNMV
1RL3-HDMJ-GG41
1TPF-XMQK-319M
1TY6-JX31-DRTC
1XCL-W1WT-NDGF
1XKC-Y3GG-VCR7
1XKC-Y3GG-XR3Y
1XMV-4VDL-7NRH
1Y9Q-PVY7-QLMG

POOL
POOL
POOL
POOL
POOL
POOL
POOL
POOL
POOL
POOL
POOL
POOL
POOL
POOL
POOL
POOL
POOL
POOL
POOL
POOL
POOL
POOL
POOL
POOL
POOL

1,622.79
ACCOUNT # A264N6SLCWDWHU (FIRE) TV MOUNTS FOR FIRE &
ACCOUNT # A264N6SLCWDWHU (FIRE) SAFETY GLASSES
ACCOUNT # A264N6SLCWDWHU (FIRE) JANITOR SUPPLIES
ACCOUNT # A264N6SLCWDWHU
ACCOUNT # A264N6SLCWDWHU (FIRE) KEYBOARD PARTS COMPUT
ACCOUNT # A264N6SLCWDWHU (FINANCE0 SELF INKING CUSTOM
ACCOUNT # A264N6SLCWDWHU (FIRE) TRAILER PLUG FOR FIRE
ACCOUNT # A264N6SLCWDWHU
ACCOUNT # A264N6SLCWDWHU
ACCOUNT # A264N6SLCWDWHU FLOOR MATS
ACCOUNT # A264N6SLCWDWHU (FIRE) COUNCIL CHAMBER IT EQ
ACCOUNT # A264N6SLCWDWHU
ACCOUNT # A264N6SLCWDWHU (FIRE) DRY ERASE BOARD
ACCOUNT # A264N6SLCWDWHU (FIRE) PICTURE BOX,CORNER PR
ACCOUNT # A264N6SLCWDWHU (FIRE) ID BADGE HOLDERS
ACCOUNT # A264N6SLCWDWHU (FIRE) COUNCIL CHAMBER VIDEO
ACCOUNT # A264N6SLCWDWHU
ACCOUNT # A264N6SLCWDWHU (WWTP) FILTER FOR BLOWER
ACCOUNT # A264N6SLCWDWHU (FIRE) DISHWASHER SOAP, PLAT
ACCOUNT # A264N6SLCWDWHU (FIRE) UNIFORM CHERI & JOE
ACCOUNT # A264N6SLCWDWHU (FIRE) COUNCIL CHAMBER CABIN
ACCOUNT # A264N6SLCWDWHU (DPW ADMIN) EMPLOYEE TIME CA
ACCOUNT # A264N6SLCWDWHU
ACCOUNT # A264N6SLCWDWHU (FIRE) DOOR DTOPS
ACCOUNT # A264N6SLCWDWHU (FIRE) SNOW SHOE MAT

185.44
80.03
74.68
292.10
7.99
44.85
14.92
70.98
210.98
89.99
224.34
82.18
113.99
34.84
36.98
174.62
346.48
56.64
57.78
58.94
69.99
46.92
91.39
59.00
69.99

Total For: AMAZON CAPITAL SERVICES
02036 AMAZON CAPITAL SERVICES
1L77-HTXG-7NFJ
1VPT-XXL3-DM4Q

POOL
POOL

2,596.04
ACCT # A1K517P63NLQUT( POLICE) TRASH BAGS
ACCT # A1K517P63NLQUT( POLICE) GEL PENS, Z GRIP RETRA

115.58
77.74

Total For: AMAZON CAPITAL SERVICES
01663 AMERICAN LEGAL PUBLISHING
47730
47933

POOL
POOL

193.32
2025 S-18 SUPPLEMENT PAGES
2025 S-18 ONLINE CODE SUPPLIMENT PAGES

2,017.35
128.70

Total For: AMERICAN LEGAL PUBLISHING
01652 AMERICAN PUBLIC WORKS ASSOCIATION
000915878
POOL

2,146.05
CHAPTER DUES, INDIVIDUAL MEMBERSHIP

277.00

Total For: AMERICAN PUBLIC WORKS ASSOCIATION
01915 APEX SEPTIC & EXCAVATING, INC.
2117
POOL

277.00
LSL REPLACEMENT

5,544.34

Total For: APEX SEPTIC & EXCAVATING, INC.
02108 ASSESSING SOLUTIONS INC.
CHARLOTTE26-02

POOL

5,544.34
ASSESSOR CONTRACT 5/25 - 4/26

3,866.25

Total For: ASSESSING SOLUTIONS INC.

3,866.25

01632 AT&T
7241201116

POOL

PUMPHOUSE & AIRPORT

471.11

Total For: AT&T
02250 AXES & IRONS
EP201000631
EP201000732

471.11
POOL
POOL

TURNOUT GEAR FD 2024 AFG GRANT FEMA
TURNOUT GEAR FD 2024 AFG GRANT FEMA

156,041.00
64,980.00

Total For: AXES & IRONS

02/06/2026 11:46 AM

221,021.00

Page:

1/6

INVOICE APPROVAL (BY INVOICE) FOR CHARLOTTE CITY
INVOICE ENTRY DATES 01/21/2026 - 02/05/2026
POSTED AND UNPOSTED OPEN
BANK ACCOUNTS: POOL - INDEPENDENT BANK GENERAL ACT
Amount
Invoice
Number

Bank
Account

Description

IN3663790
IN3663812

POOL
POOL

FGSA PLAN RENEWAL FEE
HRA ANNUAL RENEWAL FEE

01607 BASIC
1,032.20
628.00

Total For: BASIC
01600 BECKETT & RAEDER
2026013

1,660.20
POOL

2023044 CHARLOTTE MASTER PLAN & ZONING

340.00

Total For: BECKETT & RAEDER
01581 BLUE CARE NETWORK
253430074268
260100056015
260100069812

340.00
POOL
POOL
POOL

JANUARY 2026
FEBRUARY 2026
FEBRUARY 2026

69,397.71
763.72
68,795.30

Total For: BLUE CARE NETWORK
01576 BOUND TREE MEDICAL LLC
86079608

138,956.73
POOL

MEDICAL BAG

414.99

Total For: BOUND TREE MEDICAL LLC
01558 BULLSEYE PEST DEFENSE
109849

414.99
POOL

PEST CONTROL (DT/ AIRPORT)

50.00

Total For: BULLSEYE PEST DEFENSE
01555 BYRUM ACE HARDWARE
504258
505148
505312
505373
505518
505651
505726
505743
506011
506611

50.00
POOL
POOL
POOL
POOL
POOL
POOL
POOL
POOL
POOL
POOL

PACKAGING SUPPLIES
(FIRE) HOSE ENDS FOR BUILDING MAINTENANCE
(FIRE) HILMAN FASTENERS
(FIRE) FASTENERS, MAT
(WWTP) PLUMBING SUPPLIES
(WWTP) TOOLS FOR UV REPAIR
BATTERIES
( WWTP) PRESS GAUGE
DRILL DRIVER SET
PARTS FOR LIGHTS DOWNTOWN

107.96
8.99
15.92
23.46
36.97
11.99
16.99
12.99
27.99
80.96

Total For: BYRUM ACE HARDWARE

344.22

01547 CANON FINANCIAL SERVICES, INC
42505143
POOL

WESTSIDE PRINTER

241.89

Total For: CANON FINANCIAL SERVICES, INC
01608 CHARLOTTE BARYAMES LLC
BN161502.01.2026

POOL

241.89
JANUARY DRY CLEANING (FIRE)

646.70

Total For: CHARLOTTE BARYAMES LLC

646.70

02270 CINTAS
5315109307
9355954890
9355983712

POOL
POOL
POOL

FIRST AID REFILL
FIRST AID KIT FOR THE SHOP
VEHICLE FIRST AID KITS

12.92
641.10
1,200.00

Total For: CINTAS
01519 CITY OF CHARLOTTE
02.02.2026

1,854.02
POOL

PETTY CASH RECONCILIATION 10/01/2025 - 01/31.2026

85.51

Total For: CITY OF CHARLOTTE
01465 COUNTY JOURNAL, THE
293168
299310
299677
300067

85.51
POOL
POOL
POOL
POOL

CITY ALERTS - STAY INFORMED
SEEKING INTERM MGR
PART TIME RECYCLING GEN LABOR
RECRUITMENT FIRM FOR CITY MGR SELECTION

43.80
97.00
97.00
99.50

Total For: COUNTY JOURNAL, THE
01448 CUSTOM HOME INTERIORS
CG601166

337.30
POOL

PAYMENT 1 OF 2

(POLICE CARPET CITY HALL)

3,805.74

Total For: CUSTOM HOME INTERIORS
01429 DELAU FIRE & SAFETY INC
76009

3,805.74
POOL

FIRE EXTINGUISHER REFILL

430.00

Total For: DELAU FIRE & SAFETY INC
01428 DELTA DENTAL PLAN OF MICHIGAN
RIS0006801144
POOL

430.00
FEBRUARY 2026

5,661.26

Total For: DELTA DENTAL PLAN OF MICHIGAN

02/06/2026 11:46 AM

5,661.26

Page:

2/6

INVOICE APPROVAL (BY INVOICE) FOR CHARLOTTE CITY
INVOICE ENTRY DATES 01/21/2026 - 02/05/2026
POSTED AND UNPOSTED OPEN
BANK ACCOUNTS: POOL - INDEPENDENT BANK GENERAL ACT
Invoice
Number
01423 DETROIT SALT
SI26-35354
SI26-35442
SI26-35462
SI26-36148

Amount
Bank
Account

Description

POOL
POOL
POOL
POOL

SALT
SALT
SALT
SALT

6,354.69
3,209.66
3,221.59
6,210.37

Total For: DETROIT SALT
01414 DORNBOS SIGN & SAFETY INC.
INV85025

18,996.31
POOL

SIGN BOLTS AND NUTS

100.00

Total For: DORNBOS SIGN & SAFETY INC.
01406 DUPERON CORPORATION
27256

POOL

100.00
COMPACTOR HOUSING

5,250.00

Total For: DUPERON CORPORATION
01380 EDWARDS INDUSTRIAL SALES
3441711
3441712

5,250.00
POOL
POOL

BELT REPLACEMENT
BELT REPLACEMENT

104.64
91.68

Total For: EDWARDS INDUSTRIAL SALES
01375 ELHORN ENGINEERING COMPANY
309647

POOL

196.32
PHOSPHATE

5,110.00

Total For: ELHORN ENGINEERING COMPANY
01372 ENCOMPASS EAP
ENC-IN-101133
Total For: ENCOMPASS

POOL

5,110.00
JAN-DEC 2026 EAP

2,103.24

EAP

00932 ERIC ROGERS LLC
36652

2,103.24
POOL

DOWNTOWN SNOW & ICE REMOVAL (6 OF 10 PAYMENT)

2,480.00

Total For: ERIC ROGERS LLC
01365 ETNA SUPPLY
S106591656.002
S106591656.003

2,480.00
POOL
POOL

METER TOUCHPADS
METER TOUCHPADS

400.00
527.00

Total For: ETNA SUPPLY
01358 FAMILY FARM & HOME
002121/C
002122/C

927.00
POOL
POOL

CLEANING SUPPLIES
CLEANING SUPPLIES

62.73
1.60

Total For: FAMILY FARM & HOME
01354 FEDERAL SUPPLY, INC
107658
109032
109034

64.33
POOL
POOL
POOL

TREE LIGHTS DOWNTOWN TREES
TREE LIGHTS DOWNTOWN TREES
LIGHTS FOR TREES DOWNTOWN

109.90
95.92
772.91

Total For: FEDERAL SUPPLY, INC
01320 GARAGE DOORS UNLIMITED INC
26-01191

978.73
POOL

OVERHEAD DOOR REPAIR WESTSIDE

315.00

Total For: GARAGE DOORS UNLIMITED INC
01320 GARAGE DOORS UNLIMITED, INCORPORATED
25-07363
POOL

315.00
DOWNTOWN FIRE STATION OVERHEAD DOOR

18,063.00

Total For: GARAGE DOORS UNLIMITED, INCORPORATED
01303 GRIFFITH ,MATT
01.30.2026

POOL

18,063.00

MILEAGE REIMBURSEMENT FOR MWEA CONFERENCE

146.45

Total For: GRIFFITH ,MATT

146.45

01297 H2O COMPLIANCE SERVICES INC
00010579
POOL

CROSS CONNECTION PROGRAM

1,600.41

Total For: H2O COMPLIANCE SERVICES INC
02037 HASSEL FREE FUELS
CFSI-12906

POOL

1,600.41
ACCNT #010107 (DPW/WWTP) FUEL

3,447.31

Total For: HASSEL FREE FUELS
01438 HASSEL FREE FUELS
CFSI-12899
CFSI-12943

3,447.31
POOL
POOL

ACCOUNT # 010109 (FIRE) FUEL
ACCOUNT # 010109 (FIRE) FUEL

586.35
1,010.30

Total For: HASSEL FREE FUELS

02/06/2026 11:46 AM

1,596.65

Page:

3/6

INVOICE APPROVAL (BY INVOICE) FOR CHARLOTTE CITY
INVOICE ENTRY DATES 01/21/2026 - 02/05/2026
POSTED AND UNPOSTED OPEN
BANK ACCOUNTS: POOL - INDEPENDENT BANK GENERAL ACT
Invoice
Number
02281 HATT, TRACY
443742

Amount
Bank
Account

Description

POOL

REIMBURSEMENT

FOR REPAIRS TO PIPES IN THE ROW @217 C

5,450.00

Total For: HATT, TRACY

5,450.00

01970 HOPKINS MECHANICAL SERVICES, LLC
H25830
POOL

HVAC MAINTENANCE CITY HALL

842.00

Total For: HOPKINS MECHANICAL SERVICES, LLC
01226 JOHNSON'S PICTURE FRAMING
19,102

POOL

842.00
FRAMING PICTURES FOR COUNCIL CHAMBERS

800.00

Total For: JOHNSON'S PICTURE FRAMING
01207 KENNEDY INDUSTRIES INC.
649701

POOL

800.00
REYNOLDS LIFT STATION PUMP REPLACEMENT

15,919.00

Total For: KENNEDY INDUSTRIES INC.
01976 KENT COMMUNICATIONS INC
355058

POOL

15,919.00
FEBRUARY UTILITY BILLS

1,104.12

Total For: KENT COMMUNICATIONS INC
01195 KONICA MINOLTA BUSINESS SOLUTIONS
506228599
POOL
506234596
POOL

1,104.12
MAINTENANCE AGREEMENT FOR COLOR PRINTER
MAINTENANCE AGREEMENT 01/17/2026 - 02/16/2026

161.04
67.08

Total For: KONICA MINOLTA BUSINESS SOLUTIONS
02282 LAUPP, JOHN
02.05.2026

POOL

228.12
DDA REIMBURSEMENT FOR RIBBONS ON DOWNTOWN POLES

160.68

Total For: LAUPP, JOHN
02072 MANER COSTERISAN
77784

160.68
POOL

2025 STATE REPORTING, FINAL BILLING FOR COMPLETION AN

4,500.00

Total For: MANER COSTERISAN

4,500.00

01137 MCGINTY, HITCH, PERSON, ANDE., P.C.
DECEMBER 2025
POOL

FY26 ATTORNEY SERVICES (DECEMBER 2025)

15,242.00

Total For: MCGINTY, HITCH, PERSON, ANDE., P.C.
02154 MCKENNA ASSOC. INC.
25-003-10

POOL

15,242.00

CHILL GRANT ADMINISTRATION

1,197.50

Total For: MCKENNA ASSOC. INC.
02146 MICROTECH SERVICES, INC
36810
36811
36812
36813
36814
36815
36816
36841

1,197.50
POOL
POOL
POOL
POOL
POOL
POOL
POOL
POOL

INSTALL SOFTWARE AND VERIFY APP FROM ORIGINAL DESKTOP
22" MONITOR
ONSITE LABOR
WIFI AND STORM PRODUCTS NEED TO BE RETESTED
GRANTED ACCESS TO H DRIVE ( WASTEWATER NEEDED ACCESS
RESTART SERVER DUE TO LOCK UP
OLYMPUS AS-2400 TRANSCRIPTION KIT
IT SERVICES CONTRACT 12/16/2024-12/15/2025

200.00
71.58
100.00
100.00
150.00
250.00
211.11
5,666.00

Total For: MICROTECH SERVICES, INC

6,748.69

01075 MML
0008152
0008153
0008387
0008389
0008390
0008391
0008395

POOL
POOL
POOL
POOL
POOL
POOL
POOL

NEWLY ELECTED OFFICIALS TRAINING - BRUMMETTE
NEWELY ELECTED OFFICIALS TRAINING - NEUMANN
2026 EOA WINTER ADVANCED SUMMIT - CHRISTENSEN & CHIN
2026 CAPCON - SCOTT
2026 EOA SPRING SUMMIT ADVANCED - CHRISTENSEN
2026 CAPCON - CHIN
2026 CAPCON - CHRISTENSEN

110.00
110.00
310.00
385.00
300.00
385.00
385.00

Total For: MML
01063 MOORE & BRUGGINK INC
210204.2-4

1,985.00
POOL

TERTIARY FILTERS-DESIGN PHASE

4,708.20

Total For: MOORE & BRUGGINK INC
02255 NAPA AUTO PARTS
289442
289467
289475
289489

4,708.20
POOL
POOL
POOL
POOL

WINDSHIELD WASHER FLUID
BRAKE CLEAN
ATF FOR RECYLING
ATF FOR RECYCLING

26.94
187.99
58.44
116.88

Total For: NAPA AUTO PARTS

02/06/2026 11:46 AM

390.25

Page:

4/6

INVOICE APPROVAL (BY INVOICE) FOR CHARLOTTE CITY
INVOICE ENTRY DATES 01/21/2026 - 02/05/2026
POSTED AND UNPOSTED OPEN
BANK ACCOUNTS: POOL - INDEPENDENT BANK GENERAL ACT
Invoice
Number
01835 NCL OF WISCONSIN, INC
530495

Amount
Bank
Account

Description

POOL

LAB SUPPLIES

79.02

Total For: NCL OF WISCONSIN, INC
01007 O'REILLY AUTO PARTS
4651-100588
4651-499405

79.02
POOL
POOL

WIPER BLADES
SNORKEL PUMP OIL

44.40
13.48

Total For: O'REILLY AUTO PARTS
01936 PHOENIX SAFETY OUTFITTERS
SI-163744

57.88
POOL

AIR COMPRESSOR ANNUAL MAINTENANCE

803.44

Total For: PHOENIX SAFETY OUTFITTERS
02212 SCANSOURCE, INC
5500020384

POOL

803.44
INTERMEDIA SUBSCRIPTION AND FEES

2,039.99

Total For: SCANSOURCE, INC
00872 SHYFT GROUP, INC, THE
FY 2023
SVA0043119
SVA0043120
SVA0043121
SVA0043122
SVA0043123
SVA0043233

2,039.99
POOL
POOL
POOL
POOL
POOL
POOL
POOL

BROWNFIELD EXPENSE TAX REIMBURSEMENT
ANNUAL MAINTENANCE TRUCK #316
ANNUAL MAINTENANCE TRUCK 324
ANNUAL MAINTENANCE TRUCK 315
ANNUAL MAINTENANCE TRUCK 314
ANNUAL MAINTENANCE TRUCK 313
REPAIR TO AIR COMPRESSOR TRUCK 313

90,811.68
606.34
484.65
445.83
430.43
362.63
236.18

Total For: SHYFT GROUP, INC, THE
00861 STANDARD LIFE INSURANCE CO
00 646882 0001

93,377.74
POOL

2026 FEB

1,759.12

Total For: STANDARD LIFE INSURANCE CO
02186 STATE OF MICHIGAN
551-670822

POOL

1,759.12
SOR REEGISTRATION

150.00

Total For: STATE OF MICHIGAN
01094 STATE OF MICHIGAN
MIDEAL ID #2

150.00
POOL

MIDEAL JANUARY 1, 2026- DECEMBER 31, 2026

180.00

Total For: STATE OF MICHIGAN

180.00

02242 SUPERFLEET MASTERCARD PROGRAM
FB749-02.01.2026
POOL

FUEL (POLICE)

3,182.40

Total For: SUPERFLEET MASTERCARD PROGRAM
00847 SWANSON ELECTRIC
1548.72
1548.73

POOL
POOL

3,182.40
ELECTRICAL WORK COUNCIL CHAMBERS
WW ELECTRICAL REPAIR

1,607.00
2,815.00

Total For: SWANSON ELECTRIC

4,422.00

00820 TRACE ANALYTICAL LABORATORIES,INC.
6011032
POOL

WATER ANALYSIS

164.01

Total For: TRACE ANALYTICAL LABORATORIES,INC.

164.01

00820 TRACE ANALYTICAL LABORATORIES
6010504
POOL
6010621
POOL

530.04
176.84

WATER ANALYSIS
SYSTEM MERCURY SAMPLING

Total For: TRACE ANALYTICAL LABORATORIES
02151 TROJAN TECHNOLOGIES CORP
200/50010269

POOL

706.88
UV PARTS

4,224.13

Total For: TROJAN TECHNOLOGIES CORP

4,224.13

00804 ULINE
203122763

POOL

RUGS CITY HALL

499.86

Total For: ULINE

499.86

02187 UNCONVENTIONAL SOLUTIONS, INC.
29882
POOL

PIPE REPAIR KIT

1,635.56

Total For: UNCONVENTIONAL SOLUTIONS, INC.
00791 USA BLUE BOOK
INV00948371

POOL

1,635.56
WW-LAB SUPPLIES

3,818.42

Total For: USA BLUE BOOK

02/06/2026 11:46 AM

3,818.42

Page:

5/6

INVOICE APPROVAL (BY INVOICE) FOR CHARLOTTE CITY
INVOICE ENTRY DATES 01/21/2026 - 02/05/2026
POSTED AND UNPOSTED OPEN
BANK ACCOUNTS: POOL - INDEPENDENT BANK GENERAL ACT
Invoice
Number
02277 VERIZON COMMUNICATIONS INC
362000080024

Amount
Bank
Account

Description

POOL

GPS

223.20

Total For: VERIZON COMMUNICATIONS INC
02280 VINCENT BRADY
0102

POOL

223.20
ART FOR COUNCIL CHAMBERS

1,404.06

Total For: VINCENT BRADY
00778 VISION SERVICE PLAN
824058606
824254532

1,404.06
POOL
POOL

2026 JANUARY
2026 JANUARY

926.17
440.21

Total For: VISION SERVICE PLAN
00777 WALDRON, JEFFREY A.
09718

1,366.38
POOL

FUEL

641.42

Total For: WALDRON, JEFFREY A.
00761 WILLIAMS FARM MACHINERY, INC.
45544
POOL

641.42
HYDRAULIC HOSES

120.34

Total For: WILLIAMS FARM MACHINERY, INC.
00758 WINDEMULLER
247767 (INVOICE #4) POOL
247904
POOL
248145
POOL

120.34
SCADA AUTOMATION
TRICKLING FILTER DRIVE
IR-SCANS/REPAIR

855.00
645.00
872.00

Total For: WINDEMULLER

2,372.00

Report Total:

02/06/2026 11:46 AM

636,633.93

Page:

6/6

Memo
To: Honorable Mayor Fullerton; City Council
From: Matt Griffith, Superintendent of Utilities
Date: February 3, 2026
Re: Ferric Chloride Supplier

Background
The City of Charlotte Wastewater Treatment Facility utilizes Ferric Chloride for the reduction of
phosphorus within the treatment process. Bids are requested on an annual basis from ferric chloride
suppliers. Bids were required to be submitted by February 2, 2026. Funds were budgeted in FY 26/27
budget.

Recommendation
Haviland submitted the low bid. Approve authorizing a 1-year contract (April 1, 2026 through March 31,
2027) with Haviland for supplying the City of Charlotte with ferric chloride.

Suggested Motion
City Council authorizes Haviland to supply the City of Charlotte Wastewater Treatment Plant with Ferric
Chloride from April 1, 2026 through March 31, 2027.

BID TABULATION SHEET
PROJECT NAME:
PROJECT NO:
BID ISSUES DATE:
BID OPENING DATE/TIME:

CITY OF CHARLOTTE

NAME/ADDRESS OF BIDDER
PVS Technologies, Inc.
10900 Harper Ave, Detroit MI 48213
Haviland Products Co.
421 Ann St. N.W. Grand Rapids MI 49504
Aleander Chemical Corporation
75693 S. First Rd. LaPorte, IN 46350

Ferric Chloride
11/19/2025
February 2, 2026 at 4pm
TOTAL BID AMOUNT

RATED

$1,185.00/ per dry ton
$1,158.00/ per dry ton
$1,175.03/ Per dry ton

X

Memo
To:
From:
Date:
Re:

Honorable Mayor Fullerton; City Council
Alicia Smith, City Clerk
January 29, 2026
Staff report on Mayoral appointments to boards and commissions.

Background
In accordance with Section 4.4 (7) of the City Charter, the Mayor shall make appointments of members
to the boards and commissions of the city which are authorized by law or direction of the Council.
Recommendation
It is recommended that Council approves the following Mayoral appointment(s);
NAME

BOARD/COMMISSION

EXPIRATION OF TERM

Tom Potter

Board of Review

12/31/2030

Financial Impacts
No financial impact
Suggested Motion
Motion to approve the Mayoral appointment(s) as outlined herein to their respective board or
commission for the term of expiration given.

1

RESOLUTION NO. 2026-05
A RESOLUTION TO APPROVE AUTHORIZED SIGNERS FOR VARIOUS
INDEPENDENT BANK ACCOUNTS AND CERTIFICATES OF DEPOSIT
WHEREAS, pursuant to Section 7.7(B) of the City of Charlotte Charter, the City Council has the
authority to designate authorized signers for city bank accounts;
NOW, THEREFORE, BE IT RESOLVED that the Charlotte City Council does hereby
authorize City Clerk as a signer to Independent Bank accounts and certificates of deposit.
CERTIFICATION
I, Alicia Smith, City Clerk for the City of Charlotte, County of Eaton, State of Michigan, do hereby
certify that the foregoing is a true and complete copy of a resolution duly adopted by the City
Council of the City of Charlotte during its regular meeting held on February 19, 2026.

________________________________
Alicia Smith
City Clerk

Memo
To:
City Council
From: Stephanie Whitney - Director of Public Works
Date: January 27, 2026
Re:
FY 2026 BUILD Grant Application – Cochran Avenue Downtown Safety, Multimodal, and
Infrastructure Reconstruction Project (RESTORE-C)
Background
The U.S. Department of Transportation has released the Notice of Funding Opportunity (NOFO) for
the FY 2026 BUILD Grant Program. BUILD is a competitive federal infrastructure program that
supports capital transportation projects which improve safety, state of good repair, mobility, and
quality of life. The city has been awarded grant-writing assistance through the Michigan
Infrastructure Office Technical Assistance Center (MIO TAC). Grant writers provided through MIO
TAC have been working with City staff to prepare the BUILD application, including refining the
project scope, budget, and supporting documentation. The proposed project includes roadway
reconfiguration, pedestrian and cyclist safety improvements, sidewalk reconstruction and widening,
and upgrades to underlying infrastructure. Improvements are being coordinated with planned
Michigan Department of Transportation (MDOT) investments to ensure long-term safety, operational
efficiency, and cost effectiveness.
Preliminary Project Budget (Year of Expenditure Dollars)
2026: $298,700
2027: $307,661
2028: $4,365,180
2029: $4,496,135
Total Estimated Project Cost: $9,467,676
Grant Funding and Voluntary Local Contribution
The BUILD Grant Program does not require a local funding match. However, to strengthen the
City’s competitiveness, the application is being prepared with a proposed voluntary local
contribution of up to approximately $950,000 (10%) for planning purposes only.
This proposed voluntary contribution is anticipated to consist of:
● An intended City of Charlotte contribution of up to approximately $475,000 (5%), and
● A potential contribution of up to approximately $475,000 (5%) from the Michigan
Infrastructure Office (MIO) or other state sources, if available.
Conclusion
Approval of Appendix A and the accompanying resolution will allow the City to pursue a significant
federal funding opportunity with the assistance of MIO TAC-provided grant writers. Staff
recommends Council approval to authorize submission of the FY 2026 BUILD Grant application.
Any future funding commitments will be brought to Council for consideration once full project and
funding details are finalized.

1

CITY OF CHARLOTTE
RESOLUTION NO. 2026-04
A RESOLUTION AUTHORIZING SUBMISSION OF A FY 2026 BUILD GRANT
APPLICATION AND ACKNOWLEDGING A PROPOSED VOLUNTARY LOCAL
CONTRIBUTION FOR THE COCHRAN AVENUE DOWNTOWN SAFETY,
MULTIMODAL, AND INFRASTRUCTURE RECONSTRUCTION PROJECT (RESTOREC)
WHEREAS, the U.S. Department of Transportation has released the Notice of Funding Opportunity
for the FY 2026 Better Utilizing Investments to Leverage Development (BUILD) Grant Program;
and
WHEREAS, the BUILD Grant Program does not require a local funding match, but allows
applicants to propose a voluntary local contribution to enhance competitiveness; and
WHEREAS, the City of Charlotte seeks to submit an application for the Cochran Avenue
Downtown Safety, Multimodal, and Infrastructure Reconstruction Project (RESTORE-C); and
WHEREAS, the City has been awarded grant-writing assistance through the Michigan Infrastructure
Office Technical Assistance Center (MIO TAC) to support preparation of the BUILD grant
application; and
WHEREAS, the total estimated project cost is $9,467,676, based on Year of Expenditure (YOE)
dollars; and
WHEREAS, for application purposes only, the City proposes a voluntary local contribution of up
to approximately $950,000 (10%), consisting of:
●

an intended City of Charlotte contribution of up to approximately $475,000 (5%); and

●

a potential contribution of up to approximately $475,000 (5%) from the Michigan
Infrastructure Office (MIO) or other state sources, if available; and

WHEREAS, the proposed voluntary local contribution is not required by the BUILD Grant Program
and is subject to availability of funds and subsequent City Council approval;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Charlotte that:
1. The City Council hereby authorizes submission of a FY 2026 BUILD Grant application to
the U.S. Department of Transportation for the Cochran Avenue Downtown Safety,
Multimodal, and Infrastructure Reconstruction Project (RESTORE-C).
2. The City Council acknowledges a proposed voluntary local contribution of up to
approximately $950,000, for application purposes only.
3. Acceptance of any BUILD grant award, confirmation of final project costs, and approval of
any local or state funding contributions shall require subsequent City Council approval by
resolution.
Adopted this ___ day of __________, 2026.

Staff Report
TO:

Mayor Fullerton and City Council

FROM:

Vincent Pastue, Interim City Manager

DATE:

February 5, 2026

SUBJECT: Discussion - Draft 2026-2027 Budget Calendar
FOR THE AGENDA OF: February 9, 2026
Attached is a draft budget calendar for Fiscal Year 2026-27. There are two important
dates in the draft budget calendar. First, the Section 7.2 of the City Charter requires the
City Manager to submit a proposed budget no later than the first regular meeting in April.
The draft calendar complies with this Charter requirement. The second important date is
holding the public hearing and adopting the budget at the June 8th regular meeting – the
first regular meeting in June. While the Charter allows the budget to be adopted no later
than the second meeting in June, which would be June 22, it would not leave the
Assessor’s Office enough time to prepare the tax roll for July 1. Hence, the
recommendation to adopt the budget and millage at the June 8th meeting.
Other Considerations
1.

At the meeting, I would like to discuss the extent of City Council’s desired
engagement in the budget process.

2.

The Manager’s proposed budget will be submitted at the same time the City
Council will be reviewing City Manager applications and conducting interviews.
April and May will be a busy two months for the City Council.

Action Required
No action is required; this is a discussion item.

DRAFT
CITY OF CHARLOTTE
FISCAL YEAR 2026-27 BUDGET CALENDAR
Week of February 9

Department Directors Meet to Discuss Budget/CIP with
Finance Director and Interim City Manager
1.
2.
3.
4.
5.

Wages and Fringe Benefits
Personnel – New Request/Vacancies
Capital Improvement Plan
Account structure changes
Budget request entry into BS&A

Date to TBD

Interim City Manager meets with City Council to discuss the
budget process, level of Council engagement, and
expectations

March 6, 2026

Department Budget Request is Due in BS&A

Week of March 9

Finance Director and Interim City Manager review
department budget requests

Week of March 16

Finance Director and Interim City Manager meet with
department directors

March 19 – April 3

Finance Director and Interim City Manager finalize budget
and prepare document and presentations for City Council
and public.

April 13, 2026

City Manager proposed budget formally presented to City
Council pursuant to City Charter

Special Meeting TBD

Detailed presentation to City Council by Interim City
Manager and Finance Director

April 27, 2026

Public Hearing – Emergency Vehicle and Services Special
Assessment

May 11, 2026

Council sets public hearing for budget/millage adoption

June 8, 2026

Council holds public hearing and adopts budget/millage

July 1, 2026

New fiscal year begins