On the agenda: Charlotte meeting — flock camera (Mar 23)

PROPOSED AGENDA
REGULAR MEETING OF THE CHARLOTTE CITY COUNCIL
111 E. Lawrence Ave, Charlotte, MI 48813 (517) 543-2750
7:00 P.M. Monday, March 23, 2026
Interested people can participate in-person or via Zoom

Connect to Zoom from your computer, tablet, or smartphone
Website: https://us02web.zoom.us/j/87610963953
One tap mobile: +16465588656,, 876 1096 3953#
Telephone: (312) 626-6799 Webinar ID: 876 1096 3953

1. Call to Order
2. Roll Call
3. Invocation – Chuck Jenson, West Carmel Church
4. Pledge of Allegiance
5. Approval of Minutes
a. March 9, 2026, Regular Council Meeting Minutes
6. Absence of Council Members
7. Public Comment - Limit presentation to five (5) minutes. Attendees desiring to address council who are

participating with ZOOM may raise their hands now or if attending via a phone call, press *9 (star nine) on your
keypad

8. Approval of Agenda
9. Communications and Committee Reports
a. Manager Report
b. Staff Report
i. Charlotte Police Department
ii. City Attorney Report
c. Councilmember Committee Reports
10. Consent Agenda
a. Approve Claims and Expenditures totaling $448,055.42
b. Approve Authorization to Apply for FEMA AFG and SAFER Grants

11. Business Agenda
a. Consideration to Approve the Purchase of CivicPlus Recreation Module and
AMM Select Pro Premium Module for City Website
b. Consideration to Approve McKenna Agreement
c. Consideration to Approve Resolution 2026-13 Special Assessment District –
Pursuant to Public Act 33 of 1951 Police & Fire Protection
d. Consideration to Approve Contract with Michigan Department of Transportation
(MDOT) for Additional Road Work
e. Consideration to Extend 2025 Reith-Riley Unit Pricing for 2026 Street Paving
Projects
12. Public Comment - Limit presentation to five (5) minutes. Attendees desiring to address council who are

participating with ZOOM may raise their hands now or if attending via a phone call, press *9 (star nine) on your
keypad

13. Staff Comments
14. Mayor and Council Comments
15. Adjourn
~Alicia A. Smith, City Clerk
ADDRESSING THE CITY COUNCIL
Comments shall be made only during times set aside for that purpose.
Each citizen may speak for up to 5 minutes during each public hearing and comments period.
Comments made during public hearings shall be relevant to the subject of the public hearing.
Comments shall be made from the podium unless otherwise directed by the Mayor.
Comments shall be directed to the Mayor and Council members.
Speakers shall begin by stating their name and indicate if they are a resident or non-resident of the City.
Speakers shall refrain from using vulgarity, hate speech or “fighting words.”

CITY OF CHARLOTTE COUNCIL PROCEEDINGS
111 E. Lawrence Ave., Charlotte, MI 48813 (517) 543-2750
Regular Council Meeting 7:00 p.m.
March 9, 2026
CALL TO ORDER:

ABSENCE OF COUNCIL MEMBERS:

By Mayor Fullerton on Monday, March 9, 2026, at 7:00 p.m.

No council member absences were reported.

ROLL CALL:

PUBLIC COMMENT:

Mayor Fullerton, Council Members Christensen, Neumann,
Chin, Brummette, Scott and Rodriguez were present. A quorum
was met.

State Representative Angela Witwer reported reading to
students at Upper Elementary and presenting awards to My
Place Diner and teacher Kristen Toadvine. She also updated
Council on two bill packages affecting Charlotte—one
supporting horse racing at fairgrounds and another addressing
drain
commissioner
accountability
through
bidding
requirements, timelines, and petition procedures. The horse
racing package is expected to pass.

City staff in attendance; Interim City Manager Pastue, City
Clerk Smith, DPW Director Stephanie Whitney, Assistant Fire
Chief Dan Daly, and Police Chief Brentar.
INVOCATION:
Victor Williams from New Hope Community Church led the
invocation.
PLEDGE OF ALLEGIANCE:
Led by Mayor Fullerton.
APPROVAL OF MINUTES:
a. Mayor Fullerton noted corrections needed under roll
call on the first page, indicating that Mayor Pro Tem
Rodriguez and Council Member Brummette were not
present at that time. The correction would also be noted
when Mayor Pro Tem Rodriguez arrived at the meeting.
Motion by Council Member Scott to approve the minutes as
corrected. Seconded by Council Member Chin. Motion Carried.

APPROVAL OF AGENDA:
Motion by Council Member Christensen seconded by Council
Member Scott, to approve the agenda. Motion Carried
COMMUNICATIONS AND COMMITTEE REPORTS:
a. City Manager report
City Manager Pastue provided updates on several ongoing
matters. Chief Brentar answered questions about the Flock
camera policy, noting it was adopted before installation. The
cameras only track stolen vehicles or plates, missing people
(including Amber and Silver alerts), and individuals with
warrants. Data is deleted after 30 days, and access requires a
complaint number and justification.

Council Member Rodriguez raised privacy concerns and
referenced misuse in other areas. Chief Brentar outlined
safeguards, including audits, supervisory oversight, and
requirements that officers visually verify information before
taking action.
The manager also reported on TIF monitoring, noting Finance
Director Christina Horton reconciled all Spartan Brownfield
accounts back to 2017. Plans are underway to update water and
sewer rates using Municipal Analytics, incorporating current
capital costs and forecasting future rates.

equipment removal and new pavilion installation. He also
reported Parks Board approval of a letter supporting
partnership with the trail extension project toward Nashville
and Vermontville.
CONSENT AGENDA:
The Consent Agenda included:

a. approval of Claims and Expenditures totaling
$499,572.08
b. approval of Mayoral Appointments (moved to
business agenda 11g)
c. 2026 Arbor Day Proclamation

b. Staff Report
The manager provided a written report noting that applications
have closed and the program is moving to the next phase.
Council Member Chin noted that Charlotte has been
recognized for excellent administration of the program,
resulting in a $100,000 increase for next year.
c. Council member committee reports
Council Member Christensen reported on the Planning
Commission meeting, noting excitement about development
interest in Charlotte. He mentioned changes to the fireworks
approval process and new member elections.
Council Member Chin reported participating in filming a
commercial with University of Michigan sustainability students
to support the Eatran renewal millage for November.
Council Member Brummette provided updates on the Parks
Board, including progress on the Oak Park project with old

Motion by Council Member Chin, seconded by Council
Member Scott; motion carried unanimously.
BUSINESS AGENDA:
a.

Consideration to Authorize the Charlotte Junior Orioles
to build a new press box

Representatives from the Charlotte Junior Orioles presented
their request to build a new press box to replace the removed
structure. The organization serves tackle football grades 3-8
and flag football programs. They confirmed they would pay all
costs, obtaining three local bids, carry liability insurance, and
will use licensed contractors. The structure will be ADA
accessible and similar in size to the previous press box.
Council Member Chin inquired about liability insurance, which
was confirmed. Mayor Fullerton noted the cost would be
approximately $50,000.
City Council Regular Meeting Minutes
March 9, 2026, Page 2 of 5

Motion moved by Council Member Scott, seconded by Council
Member Brummette. Motion Carried unanimously.

d. Consideration to Authorize AMI Implementation –
Required Meter Replacements

b. Consider approval of Pivot Group to Facilitate City
Manager Search

DPW Director Whitney reported that 2,200 of the city’s 4,100
water meters are from 2000 or earlier and must be replaced for
the AMI system to function properly. These older mechanical
meters likely produce inaccurate readings, leading to lost
revenue. While they can accept transmitters, they cannot
provide the accurate data needed for AMI.

Council discussed hiring Pivot Group to conduct the city
manager’s search. City Manager Pasquale confirmed that the
consultant would meet with department heads to gather input
on desired characteristics for the position at no additional
charge. Council Member Rodriguez emphasized the
importance of transparency and keeping all council members
informed throughout the process, unlike previous searches. The
manager confirmed that proper Open Meetings Act protocols
would be followed for any subcommittee meetings.
Motion by Council Member Chin, seconded by Council
Member Scott. Motion carried unanimously
c. Consider Approval of Amendment to POLC Collective
Bargaining Agreement
City Manager Pastue explained this amendment addresses
vacation time accrual interpretation issues. The current finance
director found no explicit language in the collective bargaining
agreement regarding accrual methodology, though it had been
past practice. The amendment incorporates language stating
that employees are posted vacation time on their employment
anniversary date based on the preceding year worked, with proration for partial years of service.
Motion moved by Council Member Scott, seconded by Council
Member Christensen. Motion Carried unanimously.

Mayor Fullerton expressed concern that this need was not
clearly communicated when AMI was originally approved,
noting the additional $1 million cost. The project includes
$745,000 for replacement meters and $275,000 for third-party
installation, with completion expected by December 2026.
Council confirmed that primary meter replacements will be
city-funded, while additional meters (such as irrigation) remain
the homeowner’s responsibility. City staff completed only 63
replacements in 2.5 months, making a contractor necessary to
meet the timeline.
Council Member Chin requested that future sole-source
purchases include proper justification as required by city
policy.
Motin by Council Member Scott, seconded by Christensen. A
roll call vote was taken. All members voted in favor. Motion
carried.
e.

Consideration to Authorize EDA Disaster Recovery
Grant Application

City Council Regular Meeting Minutes
March 9, 2026, Page 3 of 5

Motion: Moved by Council Member Chin, seconded by
Council Member Christensen. Motion carried unanimously.
f. Consideration to Authorize the Application for
MDARD and Rural Development Fair Capital
Improvement Grant
Mayor Fullerton noted this grant requires no city match and
supports the Agricultural Society's responsibility to maintain
fairground buildings and structures under their lease agreement
with the city. Council Member Rodriguez confirmed there was
no match required for the grant.
Motion: Moved by Council Member Chin, seconded by
Council Member Scott. Motion carried unanimously.
g. Consideration to Approve Mayoral Appointments to
Boards and Commissions
Council Member Christensen questioned the vetting process
for board and commission appointments. Mayor Fullerton
explained that applicants fill out applications detailing their
experience and qualifications, which are reviewed by the clerk
and then the mayor. The appointments include Tony Caporali
to DDA, Renee Lester to Planning Commission, Cooper Frost
to Planning Commission, and John Laupp as a reappointment
to Brownfield Authority.
Motion: Moved by Council Member Brummette, seconded by
Council Member Scott. Motion carried unanimously.
PUBLIC COMMENT:

John Laupp commented on flock cameras as public record
under Michigan law and asked about notification to property
owners regarding the 2,200 water meter replacements.
Janine Scott requested information on flock camera
performance and expressed concerns regarding data security
and potential misuse.
Jody, participating online, asked questions regarding water
meter installation locations, procedures for properties with
existing yard meters, and homeowner responsibility for leaks.
County Commissioner Nicole Christensen provided updates on
county initiatives, including animal control shelter funding, a
missing middle housing fund, and the Bank Intercounty Drain
project.
STAFF COMMENTS:
DPW Director clarified that the AMI meter installation process
will include scheduling appointments with residents, with
contractors handling the entire program professionally. For
existing pit meters, they will remain in their current locations
rather than being moved inside homes.
MAYOR AND COUNCIL COMMENTS:
Council Member Scott mentioned attending Cap Con and the
active relationship with various organizations, including
upcoming meetings
Council Member Christensen reported on upcoming ADA
website requirements, tenant meetings at Edmond Senior
City Council Regular Meeting Minutes
March 9, 2026, Page 4 of 5

Citizen Apartments, participation in Senator Anthony’s town
hall, and recent housing policy discussions. He also recognized
DPW staff for their work during recent cold weather and
requested information on how public comment complaints are
tracked and addressed.
Council Member Rodriguez cited survey data related to public
concerns about automatic license plate reader cameras. Council
Member Brummette encouraged public education on city
issues and reported working with DPW staff on tree care and
safety training. Council Member Neumann thanked attendees
and inquired about the timeline for selecting a new city
manager, which may take 2–3 months.
Council Member Christensen thanked attendees, recognized
DPW’s project communication, promoted the Agricultural
Society fundraiser, congratulated James McCray on becoming
Planning Commission Chair, and noted upcoming Cap Con
attendance. Mayor Fullerton reported that two council
members requested approximately $7,000 in funding for next
year’s activities.
ADJOURN:
Motion: Moved to adjourn. All in favor. Meeting Adjourned at
8:31 pm
Respectfully submitted,
Alicia A. Smith
City Clerk

City Council Regular Meeting Minutes
March 9, 2026, Page 5 of 5

MEMORANDUM
TO:

Mayor Fullerton and City Council

FROM:

Vincent Pastue, Interim City Manager

DATE:

March 20, 2026

SUBJECT: City Manager Update
FOR THE AGENDA OF: March 23, 2026
1.
Community Development Director Resignation – The day following the last regular
City Council meeting I received the resignation of Community Development Director
Salena Benavidez. Her last day is Tuesday, March 24. She has been gracious to provide
detail of projects she is working on and relevant contacts. At this time, I am not looking
to advertise the position. I would like to discuss with City Council during the budget
process the profile for the position: experience, economic development focus, salary, and
so forth. In the interim, responsibilities will be disbursed. The Fire Department will handle
planning and zoning. I work on rely on McKenna regarding the Chill Grant and I will be
coordinating work with both the Brownfield Redevelopment Authority and Downtown
Development Authority. I will work and rely on the Housing Committee to stop on top of
projects.
2.
Local Development Finance Authority (LDFA) – My understanding is that when the
Brownfield Redevelopment Authority was reconstituted that the intent was to have them
also serve as the LDFA Board which makes sense. To that extent, I would recommend
that the Mayor and City Council formally initiate this process. At some point the City
discontinued the tax increment finance capture. I feel this should be restored given the
number of grants the City has applied for and local matches are required; this would be
a good and traditional source for local match requirements. I am not sure of the process
to reactivate the tax increment finance capture but need to research it further.

Charlotte Police Department
111. E. Lawrence Ave., Charlotte, MI 48813
Phone: 517-543-1552 Fax: 517-543-8396
Paul Brentar, Chief of Police

February 2026 Monthly Report
Monthly Statistics:
•

See attached report.

Training:
•
•
•
•
•

Officers continued online training through Virtual Academy.
Det. Carroll attended Basic Investigator School
Officer Garnder attended Intoxilyzer training.
Chief Brentar, Captain Brooks & Sgt. McDaniel attended the Winter MACP conference.
Sgt. Hafner & Sgt. McDaniel attended High Risk Unified Command training.

Staffing:
•

We have posted for the officer’s positions that we have open. The process is ongoing until we can find
qualified candidates. More than likely we will be looking at sponsoring a recruit to the academy this fall.

Outreach/Public Events:
•

Officers provided security and PR for the Nordic Festival.

Respectfully,

Chief of Police

9bi Charlotte PD 2026 Monthly Activity Summary

UCR TITLE

#DIV/0!

JAN

FEB

CHARLOTTE POLICE DEPARTMENT ACTIVITY SUMMARY 2023

MAR

APR

MAY

JUNE

JULY

AUG

SEPT

OCT

NOV

DEC

STATE CRIMES
SOVEREIGNTY
MILITARY
IMMIGRATION

Part I Crimes

Sheet1

TOTA

2025

%

0
0
0

0
0
0

0%
0%
0%

0
0
0
0
14
0
12
5
23

0
0
0
0
5
0
14
3
34

0%
0%
-100%
0%
180%
0%
-14%
67%
-32%

1
0
3
0
2
0
8
2

0
0
1
0
1
1
8
1

100%
0%
200%
0%
100%
-100%
0%
100%

0
0
15
0

0
0
9
0

0%
0%
67%
0%

5
5
12

2
5
15

150%
0%
-20%

TOTAL

LAST YEAR

%

ARRESTS

3
5
1
8
0
0
0

2
2
1
7
0
0
0

50%
150%
0%
14%
0%
0%
0%

1

0
0
1

0
0
0

0%
0%
100%

ARRESTS

CRIMES AGAINST PERSONS
HOMICIDE-MURDER(ATTEMPT)
NEGLIGENT HOMICIDE
KIDNAPPING
PARENTAL KIDNAPPING
SEX. ASSAULT-ALL

2

12

NON-AGG ASSAULT

8

4

AGGRAVATED ASSAULT

4

1

INTIMIDATION/STALKING

8

15

ROBBERY

PROPERTY CRIMES
ARSON

1

EXTORTION
BURGLARY-FORCED

1

2

BURGLARY-W/O FORCE
BURGLARY-ILLEGAL ENTRY

2

POSS BURGLARY TOOLS
LARCENY

5

MOTOR VEHICLE THEFT

2

3

Part II Crimes
STOLEN PROPERTY-MOTOR
VEHICLE
FORGERY/COUNTERFEITING
FRAUDULENT ACTIVITY

7

8

3

2

3

2

6
JAN

6
FEB

EMBEZZLEMENT
REC/CONCEALING STOLEN
PROPERTY
DESTRUCTION OF PROPERTY
RETAIL FRAUD-ALL
UCR TITLE

MAR

APR

MAY

JUNE

JULY

AUG

SEPT

OCT

NOV

DEC

MORALS/DECENCY CRIMES
V.C.S.A.

3

SEX OFFENSE

4

OBSCENITY

1

FAMILY ABUSE/NEGLECT

3

FAMILY-NON SUPPORT
FAMILY-OTHER
GAMBLING
COMMERCIALIZED SEX OFFENSE
LIQUOR LICENSE VIOLATION
LIQUOR LAW VIOLATION

3/20/2026 2:30 PM

1

1
5

2
2
1

1

1

1

9bi Charlotte PD 2026 Monthly Activity Summary

CHARLOTTE POLICE DEPARTMENT ACTIVITY SUMMARY 2023

Sheet1

PUBLIC ORDER CRIMES
OBSTRUCTING POLICE

1

1

ESCAPE-CORRECTIONAL
INSTITUTION
ESCAPE-MENTAL INST.
ESCAPE/FLIGHT
OBSTRUCTING JUSTICE

2

4

BRIBERY
WEAPONS-CONCEALED

1

WEAPONS-EXPLOSIVE
WEAPONS-OTHER

2

PUBLIC PEACE

8

10

TRAFFIC-HIT AND RUN

2

4

TRAFFIC-O.U.I.L./O.U.I.D

1

4

TRAFFIC-MISD
HEALTH/SAFETY VIOLATION

3
1

1

1

4

CIVIL RIGHTS
TRESPASS/PRIVACY
SMUGGLING
ELECTION LAWS
ANTI-TRUST
TAX REVENUE
CONSERVATION

1

VAGRANCY

1

2

JAN

FEB

DELINQUENT MINOR

2

2

RUNAWAY

2

4

MISC. CRIMINAL OFFENSE
GRAND JURY INVESTIGATION
CONSPIRACY

End of Part II Crimes
UCR TITLE

MAR

APR

MAY

JUNE

JULY

AUG

SEPT

OCT

NOV

DEC

2

3

-33%

0
0
0
6
0
1
0
2
18
6
5
3
2
0
5
0
0
0
0
1
3
0
0
0

0
0
0
5
0
0
0
1
14
7
9
4
3
0
4
0
0
0
0
3
3
0
0
0

0%
0%
0%
20%
0%
100%
0%
100%
29%
-14%
-44%
-25%
-33%
0%
25%
0%
0%
0%
0%
-67%
0%
0%
0%
0%

TOTAL

LAST YEAR

%

4
6

9
5

-56%
20%

0
1
27

0
2
27

0%
-50%
0%

42
1
0
6
0
0
31
8
0
5
22

31
4
0
6
2
0
50
6
107
4
14

35%
-75%
0%
0%
-200%
0%
-38%
33%
-100%
25%
57%

JUVENILE MINOR

CIVIL-NON CRIMINAL
DIVORCE/SUPPORT
INCAPACITATION
INSANITY

1
10

17

25

17

TRAFFIC
CRASH-PD-PUBLIC ST.
CRASH-PI-PUBLIC ST

1

CRASH-FATAL-PUBLIC ST
CRASH-PD-PRIVATE

5

1

CRASH-FATAL-PRIVATE
PROPERTY
CIVIL INFRACTION

16

15

PARKING VIOLATION

5

3

CRASH-PI-PRIVATE

Park. Tickets- 524-2021, 356-2023
ABANDONED VEHICLE

3

2

TRAFFIC HAZARD INVES

12

10

3/20/2026 2:30 PM

2

11
1

1

ARRESTS

2

9bi Charlotte PD 2026 Monthly Activity Summary

TRAFFIC DIRECTION

8

CHARLOTTE POLICE DEPARTMENT ACTIVITY SUMMARY 2023

1

TRAFFIC SAFETY PUBLIC
APPEARANCE
BREATHALYSER TESTOTHER POLICE
ALARMS
ALARM-POLICE RESPONSE

14

15

4

5

ALARM-MALFUNCTION
ALARM-TEST
ALARM-WATER & SEWER
FIRE
ACCIDENT-FIRE
ACCIDENT-EXPLOSION
ACCIDENT-CHEMICAL
HAZARDOUS FIRE COND.
FIRE REQULATION VIOL
ASSIST BUILDING DEPT
ASSIST C.F.D.
UCR TITLE

3

1

3
JAN

1
FEB

MAR

APR

MAY

JUNE

JULY

AUG

SEPT

OCT

NOV

DEC

9

4

125%

0
0
0

0
0
0

0%
0%
0%

29
0
9
0

26
0
3
0

12%
0%
200%
0%

0
0
0
0
0
4
4

0
0
0
1
0
3
0

0%
0%
0%
-100%
0%
33%
400%

TOTAL

LAST YEAR

%

0
0
0
0
0
0

0
0
0
0
0
0

0%
0%
0%
0%
0%
0%

0
2
0
27
40
42
19
14
0
32
20
157
0
0

0
1
0
36
31
30
9
17
0
17
21
133
0
0

0%
100%

ACCIDENTS
ACCIDENT-AIRCRAFT
ACCIDENT-HUNTING
ACCIDENT-SHOOTING
ACCIDENT-BOATING
ACCIDENT-WATER
ACCIDENT-OTHER
INSPECTIONS-

Sheet1

ARRESTS

INVESTIGATIONS
INSPECT-BOAT
INSPECT-MOTOR VEHICLE

2

INSPECT-TRAFFIC CITATION

-25%
29%
40%
111%
-18%
0%
88%
-5%
18%
0%
0%

INSPECT-BUSINESS

17

10

INSPECT-RESIDENCE

20

20

INSPECT-HANDGUN

33

9

INSPECT LIQUOR LICENSE

12

7

INSPECT-OTHER/SOR CHECK

8

6

DOMESTIC DISPUTES

10

22

CIVIL DISPUTE

16

4

SUSPICIOUS SITUATION

75

82

3

1

4

2

100%

6

6

1

5

12
6
0

7
2
0

71%
200%
0%

INSPECT-CCW APPLIC

FIELD INTERROGATION CARD
HAZARDOUS SITUATION
SUSPECTED NARCOTIC
ACTIVITY
ABANDONED/RECOVERED
PROPERTY
DRUG OVERDOSE
BOMB THREAT
MISC. INCIDENTS

3/20/2026 2:30 PM

3

9bi Charlotte PD 2026 Monthly Activity Summary

CHARLOTTE POLICE DEPARTMENT ACTIVITY SUMMARY 2023

Sheet1

0
0
15
0
1
0
0
3
0

0
0
8
1
0
0
0
0
0

TOTAL

LAST YEAR

%

3

129
13
36
19
5
0
0
0
20
9
0
2
10
0
3

95
6
29
19
6
0
0
0
35
8
0
1
10
6
5

36%
117%
24%
0%
-17%
0%
0%
0%
-43%
13%
0%
100%
0%
-100%
-40%

1

4

0
0
5

0
0
13

0%
0%
-62%

10

7

0
8
0

TOTALS

0
0
0

0%
-100%
0%

543

511

1054

1030

2%

TRAFFIC STOPS

105

84

OFFICER TRAINING HOURS

87

89

COMMUNITY HOURS

17

43.5

PAPERWORK HOURS

376

56

189
176
60.5
724.5

191
283.5
78.5
817.5

-1%
-38%
-23%
-11%

MISC/P.B.T.
SUICIDE
SUICIDE ATTEMPT

7

8

DEATH-NATURAL

2

3

DEATH-UNDETERMINED

1

MISSING PERSON
NATURAL DISASTER
PUBLIC RELATIONS ACTIVITY

3

PATROL INFORMATION
UCR TITLE

FEB

MAR

APR

MAY

JUNE

JULY

AUG

SEPT

OCT

NOV

DEC

GENERAL ASSISTANCE
ASSIST CITIZEN

66

63

ASSIST MOTORIST

9

4

ASSIST POLICE AGENCY

13

23

ASSIST OTHER AGENCY

11

8

ASSIST D.P.W.

4

1

ESCORT-FUNERAL
ESCORT-MONEY
ESCORT-OTHER
TRANSPORT-PRISONER

11

9

TRANSPORT-PAPERWORK

4

5

TRANSPORT-OTHER
LOCKOUT

2

SUBPOENA SERVICE

5

5

PERMISSION TO PARK
PATROL-FOUND DOOR OPEN
PATROL-FOUND OPEN WINDOW
PATROL-FOUND B&E
ASSIST E.C.S.D.GENERAL NON CRIMINAL
JUVENILE SAFETY VIOL
ANIMAL CONTROL
ZONING ORD VIOLATION

0

0

0

0

0

0

0

0

0

0

0%
0%
88%
-100%
0%
0%
0%
300%
0%
ARRESTS

SRO STATS
The School Resource Officer handle 35 calls at the Charlotte Public Schools for February. They Include:
2- Sex. Assault-All, 3-Intimidation/Threats, 1-VCSA, 1- Sex Offense, 1-Weapons, 2-Public Relations, 1-Trespass,
2-Delinquent Minor, 1-Insanity, 5-Alarm-Test, 5- Suspicious Situation, 1- Suspect Narcotic Activity, 8- Assist Citizen,
1- Assist Police Agency, 1 Assist Other Agency

3/20/2026 2:30 PM

4

9bi Charlotte PD 2026 Monthly Activity Summary

CHARLOTTE POLICE DEPARTMENT ACTIVITY SUMMARY 2023

Sheet1

VCSA STATS
During the month of February the Charlotte Police Department dealt with 4 VCSA incidents. They are the follows:
1-Pills, 1- Marijuana. 1- Meth, 1-Cocaine
( This includes the VCSA, Suspected Narcotics Activity, and Drug Overdose Categories)
Assist Police Agency breakdown
Eaton County-Delta Township: 4
Michigan State Police:

16

Calhoun County:

1

Eaton Rapids Police Dept.

1

Lansing Police Dept:

1

Ovid Police Dept

1

Barry County Sheriff Dept

1

Hamburg Township Police

1

Michigan DNR

1

3/20/2026 2:30 PM

5

MEMORANDUM
TO:

Mayor Kevin Fullerton, Charlotte City Council, Vince Pastue, City Mgr.

FROM:

David M. Revore and Thomas M. Hitch, City Attorneys

RE:

CITY ATTORNEY REPORT – January 23, 2026 – March 18, 2026

DATE:
March 18, 2026
_______________________________________________________________________________________

The following serves as our report to the City Council on issues in which our office has been engaged since the
last report:
1.

Ordinance Updates and Review.
Discussion with Police Chief Paul Brentar regarding ordinance updates and MACP accreditation. Review
Zoning Ordinance and revisions.

2.

Camp Frances. Continue Bylaws’ revisions, follow-up meeting with Stephanie Whitney and Susan
DeBack.

3.

Department of Public Works. Meet with Stephanie Whitney regarding on-going water projects, contract
review.

4.

PA 33 Special Assessment. On-going review.

5.

District Court. Prosecute misdemeanor offenses and code violations.

6.

Code Enforcement/Fire Department. Work with Tyger Fullerton and Dan Daly regarding Code
Enforcement. Attend District Court Pretrial Conferences with property owners. Review Building Official
contract.

7.

Labor & Employment. Resolution of SEIU and POLC union grievances.

8.

Communications. Mayor, City Manager, Police, Clerk, DPS and Fire Department officials.

DMR/TMH

Memo
To:
From:
Date:
Re:

Honorable Mayor Fullerton; City Council
Alicia Smith
March 18, 2026
Claims and Expenditures for Council approval on March 23, 2026

Background

Section 7.7(B) of the City Charter requires Council approval for the expenditure of city funds.
Recommendation

A report on claims is provided to council for review on Wednesday preceding a council meeting
at which the claims are approved. Questions about these claims should be directed to the Finance
Director/Treasurer and answers resolved by the Friday preceding said council meeting. Claims
and expenditures are budgeted items and/or larger purchases pre-approved by Council. While
review is recommended, approval should not be hindered.
Answers to Council inquiries, if any, are included in the meeting packet.
Financial Impacts
HRA Insurance claims week of March 08, 2026
HRA Insurance claims week of March 15, 2026
Payroll paid March 20, 2026
Invoiced claims as of March 18, 2026

$8,013.86
$5,406.84
$131,625.65
$303,009.07

Total

$448,055.42

Suggested Motion
Motion to approve Claims and Expenditures in the amount of $448,055.42

1

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8&53) 

Memo
To: Honorable Mayor Fullerton; City Council
From: Vince Pastue, Alicia Smith & Stephanie Whitney
Date: March 19, 2026
Re: Approval of Funds for CivicPlus Recreation Module and Pro Premium Module
We respectfully request City Council approval for the purchase and implementation of the
CivicPlus Recreation Module and the CivicPlus Pro Premium Module, both designed specifically
for municipal use and fully integrated with the City’s current website platform. This procurement
qualifies as a sole source purchase.
As the City continues to modernize services and improve accessibility for residents, these
modules will provide centralized, user-friendly platforms to enhance both public engagement and
internal operations.
The CivicPlus Recreation Module will allow residents to easily view program offerings,
register for activities, submit payments online, and receive real-time updates. Internally, it will
streamline administrative functions, reduce manual processes, and improve efficiency and
accuracy within Parks and Recreation operations.
The CivicPlus Pro Premium Module will enhance clerking and council-related functions by
improving agenda management, documentation workflows, and public access to records. This
module supports increased transparency, organization, and operational effectiveness within the
Clerk’s Office and across City administration.
Currently, many of these functions are managed manually or through disconnected systems,
resulting in inefficiencies and limited accessibility. Implementation of these modules will
improve customer service, expand digital services, and support the City’s long-term operational
goals.
Estimated Costs:
•
•

CivicPlus Recreation Module: $8,000 (includes software, implementation, training, and
support)
CivicPlus Pro Premium Module: $8,000 (includes software, implementation, training,
and support)

Funding for the Recreation Module is proposed from Parks and Recreation funds. Funding for
the Pro Premium Module will be identified within the Clerk’s Office and/or general
administrative budget.

1

Bundling these modules may also provide opportunities for cost efficiencies and improved
system integration.

Recommended Action:
Move to authorize the sole source purchase of the CivicPlus Recreation Module and the
CivicPlus Pro Premium Module in the total amount of $16,000.

Thank you for your consideration,
Vince Pastue
City Manager

2

CivicPlus

Quote #:
CivicPlus Pricing
Approval Date:
Expires On:

302 South 4th St. Suite 500
Manhattan, KS 66502
US

Client:
City of Charlotte, MI
SALESPERSON
Megan Poole

Statement of Work
Q-120110-1
3/20/2026 8:45 AM
3/31/2026

Bill To:
CHARLOTTE CITY, MICHIGAN
Phone

EMAIL
[email protected]

DELIVERY METHOD

PAYMENT METHOD
Net 30

AMMS/NR

QTY

PRODUCT NAME

DESCRIPTION

12 Month
Value

1.00

AMM Select: Pro Annual Fee

AMM Select: Pro Annual Fee

USD 5,300.00

1.00

AMM Select: Pro Premium
Implementation

Pro Premium Implementation; Includes config. of up to 10
meeting types, up to 10 boards, 1 approval workflow per
meeting type, 4 hrs of training, and 2 hrs of consulting;
Includes 1 original agenda, 1 original minutes, and 1
original staff report design

USD 3,900.00

QTY

PRODUCT NAME

DESCRIPTION

12 Month
Value

1.00

Recreation Management Annual
Fee

Recreation Management Annual Fee

USD 3,500.00

1.00

Recreation Management Year 1
Annual Fee Discount

Year 1 Annual Fee Discount

USD -1,750.00

1.00

Recreation Management
Economy

Economy Package - Training Library Access- Project
Coordination -Branded Public Portal -Help Center Access

USD 1,100.00

1.00

Recreation Management Virtual
Training (Half Day Block)

Training (Virtual) - half day, up to 4 hours

USD 750.00

1.00

Recreation Management Virtual
Consulting (Half Day Block)

Consulting (Virtual) - half day, up to 4 hours

USD 750.00

Rec

Page 1 of 3

QTY

PRODUCT NAME

DESCRIPTION

12 Month
Value

1.00

CivicPlus Payments

CivicPlus Payments to be applied to product

USD 0.00

1.00

CivicPlus Payments - Merchant
Fees (MFTCPA)

Per Tran .30 | ACH 1% | ACH Max $5 | ACH Reject $15 |
CC 3% | AMEX 3.5% | Dispute $15

USD 0.00

1.00

Terminal Support Annual Fee

Terminal Service Annual Fee -Per Terminal

USD 120.00

1.00

Terminal Ingenico Link 2500

Terminal Ingenico Link 2500

USD 460.00

List Price - Initial Term Total
Total Investment - Initial Term
Annual Recurring Services (Subject to Uplift)

USD 15,880.00
USD 14,130.00
USD 8,920.00

Initial Term
Initial Term Invoice Schedule

12 Months Beginning at Signing
100% Invoiced upon Signature Date

Renewal Procedure

Automatic 1 year renewal term, unless 60
days notice provided prior to renewal date
5% to be applied in year 2

Annual Uplift

This Statement of Work ("SOW") shall be subject to the terms and conditions of the CivicPlus Master Services Agreement
and the applicable Solution and Services terms and conditions located at https://www.civicplus.help/hc/en-us/p/legalstuff (collectively, the "Binding Terms"). By signing this SOW, Client expressly agrees to the terms and conditions of the
Binding Terms throughout the term of this SOW.
Please note that this document is a SOW and not an invoice. Upon signing and submitting this SOW, Client will receive
the applicable invoice according to the terms of the invoicing schedule outlined herein.
Client may issue purchase orders for its internal, administrative use only, and not to impose any contractual terms. Any
terms contained in any such purchase orders issued by the Client are considered null and will not alter the Binding Terms,
the Agreement or this SOW.

Page 2 of 3

Acceptance of Quote # Q-120110-1
The undersigned acknowledges having read, understood, and agreed to be bound by the binding terms and conditions
incorporated into this SOW. This SOW shall become effective as of the date of the last signature below (“Effective Date”).
For CivicPlus Billing Information, please visit https://www.civicplus.com/verify/

Authorized Client Signature

CivicPlus

By (please sign):

By (please sign):

___________________________________
Printed Name:

___________________________________
Printed Name:

___________________________________
Title:

___________________________________
Title:

___________________________________
Date:

___________________________________
Date:

___________________________________

___________________________________

Organization Legal Name:
___________________________________
Billing Contact:
___________________________________
Title:
___________________________________
Billing Phone Number:
___________________________________
Billing Email:
___________________________________
Billing Address:
___________________________________
___________________________________
Mailing Address: (If different from above)
___________________________________
___________________________________
PO Number: (Info needed on Invoice (PO or Job#) if required)
___________________________________
Page 3 of 3