On the agenda: Charlotte meeting — Flock Camera (Feb 23)

PROPOSED AGENDA
REGULAR MEETING OF THE CHARLOTTE CITY COUNCIL
111 E. Lawrence Ave, Charlotte, MI 48813 (517) 543-2750
7:00 P.M. Monday, February 23, 2026
Interested persons can participate in-person or via Zoom
Connect to Zoom from your computer, tablet, or smartphone
Website: https://us02web.zoom.us/j/89763518207
One tap mobile: +16465588656,, 897 6351 8207#
Telephone: (312) 626-6799 Webinar ID: 897 6351 8207

1. Call to Order
2. Roll Call
3. Invocation – Dwight Ezop, St. Mary Catholic Church
4. Pledge of Allegiance
5. Approval of Minutes
a. February 09, 2026, Regular Council Meeting Minutes
6. Absence of Council Members
7. Public Comment - Limit presentation to five (5) minutes. Attendees desiring to address council who are

participating with ZOOM may raise their hands now or if attending via a phone call, press *9 (star nine) on your
keypad

8. Approval of Agenda
9. Communications and Committee Reports
a. Manager Report
b. Staff Report
c. Councilmember Committee Reports
10. Consent Agenda
a. Approve Claims and Expenditures totaling $382,274.83
b. Approve Renumbering of 2026 Resolutions
c. Approve Request to apply for Body Camera Grant

d. Approve Resolution 2026-09 to Close 100 block of E. Harris for Needful things
Anniversary May 8, 2026, to May 10, 2026.
11. Business Agenda
a. Consider Approval of Adoption of Community Development Block Grant
Procurement Policy
b. Consider Approval of Sole Source Authorization – Flow Monitoring and
Hydraulic Modeling (Fishbeck)
c. Consider Approval of Requested Input for Councils Professional Development
budget.
d. Discussion of Fiscal Year 2026-27 Budget Priorities
12. Public Comment - Limit presentation to five (5) minutes. Attendees desiring to address council who are

participating with ZOOM may raise their hands now or if attending via a phone call, press *9 (star nine) on your
keypad

13. Staff Comments
14. Mayor and Council Comments
15. Adjourn
~Alicia A. Smith, City Clerk
ADDRESSING THE CITY COUNCIL
Comments shall be made only during times set aside for that purpose.
Each citizen may speak for up to 5 minutes during each public hearing and comments period.
Comments made during public hearings shall be relevant to the subject of the public hearing.
Comments shall be made from the podium unless otherwise directed by the Mayor.
Comments shall be directed to the Mayor and Council members.
Speakers shall begin by stating their name and indicate if they are a resident or non-resident of the City.
Speakers shall refrain from using vulgarity, hate speech or “fighting words.”

CITY OF CHARLOTTE COUNCIL PROCEEDINGS
111 E. Lawrence Ave., Charlotte, MI 48813 (517) 543-2750
Regular Council Meeting 7:00 p.m.
February 9, 2026
CALL TO ORDER:

ABSENCE OF COUNCIL MEMBERS:

By Mayor Fullerton on Monday, February 9, 2026, at 7:00 p.m.

Councilmember Brumette was absent due to an emergency.
Motion by Scott, supported by Chin to excuse Councilmember
Brumette. Motion carried unanimously.

ROLL CALL:
Mayor Fullerton, Mayor Pro Tem Rodriguez, Council members,
Fullerton, Christensen, Scott, Chin and Neumann were present.
A quorum was met
City staff in attendance; Interim City Manager Pastue, and City
Clerk Smith.
INVOCATION:
Pastor Pete Kroll from First Baptist Church led the invocation.
PLEDGE OF ALLEGIANCE:
Led by Fullerton.
APPROVAL OF MINUTES:
a. January 26, 2026, Regular Council Meeting Minutes Mayor Fullerton noted corrections on page 1 to correct
Council member Chin’s name and correct a statement
marked as both “failed” and “carried”. On page 2, a vote
count needed correction from “yea 1 nay 5” to “yea 5,
nay 1, absent 1”. On page 7 vote count for Interim City
Manager needed correction to show a unanimous vote of
yay 6, absent 1.
b. Councilmember Neumann noted his last name needed
correction on page 4.
Motion by Scott supported by Chin to approve January 26,
2026, Regular Council Meeting Minutes, as amended. Motion
mov

PUBLIC COMMENT:
Nicole Christensen, Charlotte resident and Eaton County
Commissioner District 12 and founder/President of Friends of
Eaton County Animals provided an update on their recent
fundraising sale. She reported $2,693 was raised from
community donations. She explained these funds will help build
their account to help build an animal shelter in Eaton County,
noting that Animal Control is operating around 15% capacity.
She shared that they may hold another sale during city wide
garage sales in May.
APPROVAL OF AGENDA:
Councilmember Chin requested to move items A and B from
the consent agenda to the regular business agenda.
Motion by Councilmember Rodriguez, seconded by
Councilmember Scott, to approve the agenda as changed.
Motion carried unanimously.

COMMUNICATIONS AND COMMITTEE REPORTS:
a. City Manager report
Interim City Manager Pastue reported his first week was focused
on getting oriented and beginning budget work. He noted
manager search proposals were due February 24, 2026. He will
work with the city clerk on logistics for screening and
interviews, with the goal of being selected at the March 9, 2026
meeting. He spoke about implementing a process for updating
the council’s framework document and stated he will be working
with dept heads to manage priorities efficiently.

Councilmember Rodriguez reminded everyone that the
deadline to search for firms to submit information for the city
manager search is February 24, 2026. He recommended a
special meeting to review the submissions.
Councilmember Neumann mentions he will miss the first
meeting with Camp Frances due to work.
Councilmember Scott noted that EATRANs next meeting is
Thursday at 5:30 pm at First Congregational Church.

b. Staff Report
No staff reports were presented.
c. Council member committee reports
Councilmember Chin reported on the Housing Committee’s
recent activities. There are 3 active discussions with developers.
He noted positive feedback about the city bringing back building
inspections. He reported that the Brownfield Redevelopment
Committee meeting lacked quorum and that they are working
with the county Treasurer on the landbank to develop affordable
housing. He emphasized focus on education about financing
sources available for the housing projects and hopes to see
activity by spring. Councilmember Chin also reported the
Planning Committee meeting had no quorum.
Councilmember Scott added their diplomacy efforts with
developers over the previous 18 months have paid off.
Developers are now having conversations with each other and
competing for the same properties.

CONSENT AGENDA:
a. Approve Claims & Expenditures totaling $791,434.65
(moved to business item d)
b. Approve Ferric Chloride Supplier; Haviland Products
Company
(moved to business item e)
c. Approve Mayoral Appointments (Tom Potter)
d. Approve Resolution 2026-05 to approve authorized
signers for Independent Bank
Motion by Scott, supported by Chin to approve Consent Agenda
items. Motion carried unanimously.
BUSINESS AGENDA:
a.

Consider approval of resolution 2026-04 for FY 26
Build Grant Application & proposed voluntary local
contribution
City Council Regular Meeting Minutes
February 9, 2026, Page 2 of 5

Councilmember Chin inquired about project details, safety for
pedestrians/cyclists and what improvements are planned. DPW
Director explained this is a grant application for a project on
Cochran from Harris to Seminary. She indicated that it would
include widening sidewalks to create dedicated space for street
furniture, bicycles and pedestrians. She confirmed all
improvements will be ADA compliant, including streetlights,
traffic signals, mast arms and pedestrian push buttons. The DPW
director clarified that even though Cochran is a state highway,
the city owns all the underground infrastructure, including
waiter mains dating back to 1886 and 13 lead service lines that
need replacement.

Motion by Chin, supported by Scott, to approve resolution
2026-04 for FY 2026 Build Grant Application and proposed
voluntary local contribution. Motion carried unanimously.

Councilmember Rodriguez asked about funding. DPW Director
explained the total cost was approx. 9.7 million, with the city
proposing a voluntary local contribution of up to $975,000. She
noted they were waiting to hear if the Michigan Infrastructure
Office would provide a matching grant of $475,000 which
would reduce the city’s contribution to $475,000. Funds would
come from water, sewer and general fund accounts.

Mayor Fullerton explained this was correcting a mistake made
by the city, and the rural fire department had cooperated in
reaching this agreement, which was significantly less than they
could have demanded in court.

Mayor Fullerton emphasized this was a preliminary approval to
apply for the grant, and if approved, there would still be time to
review the detailed designs with public input before final
decisions were made.
Councilmember Newman asked if the striping would follow the
same pattern as Lawrence and M-79 with a turn lane. Stephanie
confirmed it would be a road reduction design for safer
pedestrian travel and parking spaces.
Councilmember Christensen emphasized the urgency of the
project, noting the age of the infrastructure dating to 1886 had
exceeded its life expectancy.

b. Consider approval of Rural Fire
Compensation for Vehicles & Equipment

Association

Councilmember Chin asked how the $65,000 compensation
amount was determined. Mayor Fullerton explained it was
negotiated down from an initial request of $92,000 per year
from the Rural Fire Association. He clarified the final
agreement was $65,000 for two years ($32,500 per year).

Motion by Chin, supported by Scott. Motion carried
unanimously.
c. Discuss 2026-27 Budget Calendar Draft
Interim City Manager Pastue asked about the council's desired
level of engagement in the budget process. Including providing
directions and reviewing the proposed budget.
Councilmember Chin suggested having council members
individually reevaluate their priorities and submit their top 5-10
priorities to help guide budget allocation. He noted that many
budget items like employee personnel costs, health insurance,
and union contract obligations are fixed, so the discussion would
focus on remaining discretionary funds and that while revenue
sharing was expected to decrease, road funding would increase,
resulting in a net positive for Charlotte.
City Council Regular Meeting Minutes
February 9, 2026, Page 3 of 5

Councilmember Rodriguez supported the idea of council
members submitting priorities, suggesting they start with the
2024 priority list and update it based on what had been
accomplished. He acknowledged that much of the budget is preallocated to essential services, with limited discretionary funds
available.
Councilmember Scott agreed with the priorities approach and
mentioned his interest in addressing process and culture issues
in addition to financial priorities.
The interim City Manager offered to send each council member
an email requesting their top 5-7 priorities, which he would
present at the next meeting. He committed to sending the request
the next day with responses due back in a week, allowing time
to incorporate the information into meeting packets.
Councilmember Chin emphasized the need for a 5-year capital
improvement plan and raised concerns about water rates, noting
they needed annual reviews and recommendations that had not
occurred in the past year.
Councilmember Christensen added that water rates would need
to be addressed to avoid sudden large increases like those
experienced in Eaton Rapids.
d. Approve Claims and Expenditures totaling $791,434.65
Councilmember Chin questioned a $90,811.68 payment to The
Shyft Group Inc. listed as “brownfield expense tax
reimbursement”. The interim City manager explained this was
likely a reimbursement to a developer for environmental
remediation costs through tax capture, as allowed under a
Brownfield plan. Councilmember Chin requested to see
supporting documentation.

Motion by Councilmember Chin supported by Scott. Motion
carried unanimously.
e. Approve Ferric Chloride Supplier; Haviland Products
Company
Councilmember Chin confirmed that three bids had been
received. Councilmember Rodriguez asked why this is only a 1year contract. DPW Director explained that chemical prices
fluctuate making it difficult for suppliers to commit to longer
term pricing. The interim City Manager added that this was
standard practice for commodity purchases.
Motion by Chin supported by Scott. Motion carried unanimously.

PUBLIC COMMENT:
No public comments.
John Laupp congratulated the new appointees and encouraged
all candidates to remain involved in the community. As DDA
chair, he raised concerns about how the DDA board seat
previously held by the former mayor should be filled.
Nicole Christensen congratulated Mayor Fullerton and
Councilmember Brummette, expressing optimism about the
council's future.
Cooper Frost expressed support for the appointments and the
decision to table the final council seat, noting the importance of
council members feeling confident in their research before
making a decision.
Jody Pruden congratulated the new appointees and expressed
enthusiasm about the city's direction.
City Council Regular Meeting Minutes
February 9, 2026, Page 4 of 5

STAFF COMMENTS:
No staff comments were presented.
MAYOR AND COUNCIL COMMENTS:
Councilmember Christensen inquired about a potential salt
shortage. DPW Director confirmed they had been running low
but have since received a salt delivery. He mentioned he DJ’d
the Aquatic Center Winter Ball for the 4th year, noting it had
the largest attendance.
Councilmember Neumann stated he was adjusting to his new
role and looking forward to making connections.
Councilmember Scott thanks his wife and Councilmember
Christensen’s wife for attending the meeting and reminded
everyone of his office hours on Tuesday’s 10am-12pm.
Councilmember Chin reported on several legislative updates
from MML, including:
•
•
•
•
•
•
•

A campground bill regarding temporary residency
limitations
The bipartisan Housing for the 21st Century Act being
voted at Federal Level
Funding for local bridge repairs
A bill allowing destruction of drones in restricted areas
Funding for municipal energy projects
Proposed $90 million relief package for senior citizens
Potential limitations on the number of elections a city
can hold

He also mentioned meeting with the former interim manager
about an AI service that could help identify and apply for
grants – costing either $5K for 10 grants or $10K for unlimited
grants.
Councilmember Rodriguez stated he was happy to serve on the
Airport Board and should be able to attend the Monday
morning meetings regularly.
Mayor Fullerton mentioned receiving 2 media inquiries that he
forwarded to the City Manager, pointing out this approach is
more effective. He expressed satisfaction with how the council
meetings were running efficiently with the manager handling
administrative matters.
Councilmember Chin noted the recent passing of Raymond
Buffmyer, a prominent attorney and resident of Charlotte.
ADJOURN:
Motion by Councilmember Chin, supported by Scott. Motion
carried unanimously. Adjourned at 8:13pm.

Respectfully submitted,
Alicia A. Smith
City Clerk

City Council Regular Meeting Minutes
February 9, 2026, Page 5 of 5

MEMORANDUM
TO:

Mayor Fullerton and City Council

FROM:

Vincent Pastue, Interim City Manager

DATE:

February 18, 2026

SUBJECT: City Manager Update
FOR THE AGENDA OF: February 23, 2026
1.
Boards and Committees – When reviewing the City’s website, it stated that the
Brownfield Redevelopment Authority and the Local Development Finance Authority
(LDFA) have not met since 2017. I’m sure if that is true, but over the next couple of
months we will need to discuss engaging these two committees. In researching the
Brownfield reimbursement to Shyft Industries discussed at the last Council meeting, it
brought to my attention a couple of items that a Brownfield board would need to address.
The other is that the LDFA has a cash balance approaching $1.3 Million. My
understanding this balance was to be used as a local match a for grant to further develop
the Industrial Park. That being the case, there is a formal procedure disbursing these
funds which is through an LDFA Board.
2.
Manager Search Proposals – As a reminder, the due date for consultants to submit
proposals to facilitate the City Manager search process is 2:00 p.m. on Tuesday, February
24, 2026. Proposals are to be submitted to the City Clerk’s Office. I would like to schedule
a meeting with the committee formed to review the proposals for Thursday, February 26.
The Clerk will forward proposals following the opening.
3.
Pay and Classification Study – Mr. Hillard referenced a couple of salary
adjustments in his out-going recommendations. While I don’t have any issue with the
recommendations, I plan on soliciting a request for proposals for a human resource
consultant to conduct a pay and classification study for all department heads and nonunion full-time professional positions. I think there needs to more structure to the pay
plan. The process involves developing accurate job descriptions and a classification
process (Pay Grade) involving ten or more factors, such as: education/certification
requirements, minimum years of experience, personnel supervised, work environment
(office or high hazard), budget responsibility, physical requirement, and a few more. This

is important because it provides internal pay equity but also a review to ensure the City
is competitive in the marketplace for department head positions. I anticipate the cost
would be in the $15,000 range which is under the threshold for City Council approval.
Funds are available in the City Manager’s budget. I will keep City Council informed along
the process via City Manager Updates.
4.
Proposed Amendment to Title VI Policy – I recently responded to a Title VI
Complaint that was initiated in December. Mr. Hillard before his departure was working
with the firm of Clark-Hill related to the investigation. Based on the extensive
investigation, there was a finding that the City did not violate its Title VI Policy.
Approximately fifteen years ago, local units of government were required by the Michigan
Department of Transportation to adopt a Title VI policy if they were receiving federal passthrough funds. In my discussion with the Clark-Hill attorney, she indicated that there has
been a change in the State’s policy regarding local Title VI policies. The extent of the
change is that going forward, any complaints received would be forwarded to the State
Department of Transportation, and then to the Federal Highway Administration for review
and investigation. This would have sparred the City the cost associated with this
investigation. Title VI provides that no person in the United States shall, on the grounds
of race, color, or national origin be excluded from participation in, be denied benefits of,
or be subjected to discrimination under any program or activity receiving Federal financial
assistance. The attorney forwarded me a policy amendment that I will present to the City
Council for approval. While Title VI still stands, it does change the investigation process.
5.
Zoning Ordinance Update – In speaking City Attorney David Revore last week, he
is concluding the review by his firm of the Zoning Ordinance update based on the recently
adopted Master Plan. I anticipate after the City Council ordinance readings and Planning
Commission’s final review and recommendation that the process should be completed in
April.

Charlotte Police Department
111. E. Lawrence Ave., Charlotte, MI 48813
Phone: 517-543-1552 Fax: 517-543-8396
Paul Brentar, Chief of Police

January 2026 Monthly Report
Monthly Statistics:
•

See attached report.

Training:
•
•
•
•

Officers continued online training through Virtual Academy.
Officers Callahan & Leach attended Evidence Technician training.
Officers continued Virtual Reality training through Axon.
Sgt. Slaughter & Ofc Stid completed Intoxilyzer.

Staffing:
•
•

•
•

•

Staffing has been reduced to 16 officers.
Detective Jeremy Poortvliet retired from the department on 01-02-2026 after over 25 years of service.
Detective Poortvliet has held many roles with us and was an extremely valuable member of our
department. We wish him all the best in his next chapter of life.
On 01-05-2026, Officer Adam Carroll was promoted to Detective to fill the open position. Detective
Carroll has been with our agency for over 9 years and brings his experiences to his new position.
On 01-19-2026, our new Police Secretary/Admin. Assistant, Tiffany Molek started with the department.
She has been training with our current Police Secretary/Admin. Assistant and is progressing very well
and will be an asset to our agency.
We had a new intern from The University of Olivet Criminal Justice Program, Logan Rice, start with us
this month. He will complete 120 hours with us this semester.

Police Vehicle Review:
•

No update

Police Body Cameras/In-car Cameras/Interview Room Cameras/Tasers Review:
•

No update.

Flock Camera Program Review:
• No update.
Outreach/Public Events:
•

None for the month.

Respectfully,

Chief of Police

9b2 Copy of Charlotte PD 2026 Monthly Activity Summary

UCR TITLE

#DIV/0!

CHARLOTTE POLICE DEPARTMENT ACTIVITY SUMMARY 2023

TOTAL

2025

%

0
0
0
0

0
0
0

0%
0%
0%

0
0
0
0
2
0
8
4
8

0
0
0
0
3
0
4
1
14

0%
0%
-100%
0%
-33%
#DIV/0!
100%
300%
-43%

0
0
1
0
0
0
5
2

0
0
1
0
1
1
5
0

0%
0%
0%
0%
-100%
-100%
0%
#DIV/0!

0
0
7
0

0
0
3
0

0%
0%
133%
0%

3
3
6

1
2
5

200%
50%
20%

TOTAL

LAST YEAR

%

0
4
1
3
0
0
0

1
1
2
0
0
0
0

-100%
300%
-50%
#DIV/0!
0%
0%
0%

1

0
0
1

0
0
0

0%
0%
#DIV/0!

1

1

2

-50%

JAN

FEB

MAR

APR

MAY

JUNE

JULY

AUG

SEPT

OCT

NOV

DEC

STATE CRIMES
SOVEREIGNTY
MILITARY
IMMIGRATION

Part I Crimes
CRIMES AGAINST PERSONS
HOMICIDE-MURDER(ATTEMPT)
NEGLIGENT HOMICIDE
KIDNAPPING
PARENTAL KIDNAPPING
SEX. ASSAULT-ALL

2

ROBBERY
NON-AGG ASSAULT

8

AGGRAVATED ASSAULT

4

INTIMIDATION/STALKING

8

PROPERTY CRIMES
ARSON
EXTORTION
BURGLARY-FORCED

1

BURGLARY-W/O FORCE
BURGLARY-ILLEGAL ENTRY
POSS BURGLARY TOOLS
LARCENY

5

MOTOR VEHICLE THEFT

2

Part II Crimes
STOLEN PROPERTY-MOTOR
VEHICLE
FORGERY/COUNTERFEITING
FRAUDULENT ACTIVITY

7

EMBEZZLEMENT
REC/CONCEALING STOLEN
PROPERTY
DESTRUCTION OF PROPERTY
RETAIL FRAUD-ALL
UCR TITLE

3
3
6
JAN

MORALS/DECENCY CRIMES
V.C.S.A.
SEX OFFENSE

4

OBSCENITY

1

FAMILY ABUSE/NEGLECT

3

FAMILY-NON SUPPORT
FAMILY-OTHER
GAMBLING
COMMERCIALIZED SEX
OFFENSE
LIQUOR LICENSE VIOLATION
LIQUOR LAW VIOLATION
PUBLIC ORDER CRIMES
OBSTRUCTING POLICE

2/19/2026 10:11 AM

Sheet1

FEB

MAR

APR

MAY

JUNE

JULY

AUG

SEPT

OCT

NOV

DEC

WARRANTS ARRESTS

1
1
1

WARRANTS ARRESTS

1

1

9b2 Copy of Charlotte PD 2026 Monthly Activity Summary

CHARLOTTE POLICE DEPARTMENT ACTIVITY SUMMARY 2023

ESCAPE-CORRECTIONAL
INSTITUTION
ESCAPE-MENTAL INST.
ESCAPE/FLIGHT
OBSTRUCTING JUSTICE

2

BRIBERY
WEAPONS-CONCEALED
WEAPONS-EXPLOSIVE
WEAPONS-OTHER
PUBLIC PEACE

8

TRAFFIC-HIT AND RUN

2

TRAFFIC-O.U.I.L./O.U.I.D

1

TRAFFIC-MISD
HEALTH/SAFETY VIOLATION

1

CIVIL RIGHTS
TRESPASS/PRIVACY

1

SMUGGLING
ELECTION LAWS
ANTI-TRUST
TAX REVENUE
CONSERVATION

1

VAGRANCY

1

MISC. CRIMINAL OFFENSE
GRAND JURY INVESTIGATION
CONSPIRACY

End of Part II Crimes
UCR TITLE

JAN

JUVENILE MINOR

FEB

MAR

APR

MAY

JUNE

JULY

AUG

SEPT

OCT

NOV

DEC

Sheet1

0
0
0
2
0
0
0
0
8
2
1
0
1
0
1
0
0
0
0
1
1
0
0
0

0
0
0
3
0
0
0
1
6
2
5
1
1
0
0
0
0
0
0
1
0
0
0
0

0%
0%
0%
-33%
0%
0%
0%
-100%
33%
0%
-80%
-100%
0%
0%
#DIV/0!
#DIV/0!
0%
0%
0%
0%
#DIV/0!
0%
0%
0%

TOTAL

LAST YEAR

%

DELINQUENT MINOR

2

RUNAWAY

2

2
2

5
0

-60%
#DIV/0!

10

0
0
10

0
1
15

0%
-100%
-33%

25
0
0
5
0
0
16
5
0
3
12
8

14
4
0
3
0
0
30
4
48
1
9
4

79%
-100%
0%
67%
0%
0%
-47%
25%
-100%
200%
33%
100%

0
0
0

0
0
0

0%
0%
0%

CIVIL-NON CRIMINAL
DIVORCE/SUPPORT
INCAPACITATION
INSANITY
TRAFFIC
CRASH-PD-PUBLIC ST.

25

CRASH-PI-PUBLIC ST
CRASH-FATAL-PUBLIC ST
CRASH-PD-PRIVATE

5

CRASH-PI-PRIVATE
CRASH-FATAL-PRIVATE
PROPERTY
CIVIL INFRACTION

16

PARKING VIOLATION

5

Park. Tickets- 524-2021, 356-2023
ABANDONED VEHICLE

3

TRAFFIC HAZARD INVES

12

TRAFFIC DIRECTION

8

TRAFFIC SAFETY PUBLIC
APPEARANCE
BREATHALYSER TESTOTHER POLICE

2/19/2026 10:11 AM

2

6

WARRANTS ARRESTS

2

9b2 Copy of Charlotte PD 2026 Monthly Activity Summary

CHARLOTTE POLICE DEPARTMENT ACTIVITY SUMMARY 2023

Sheet1

ALARMS
ALARM-POLICE RESPONSE

14
0
4
0

14
0
3
0

0%
0%
33%
#DIV/0!

0
0
0
0
0
3
3

0
0
0
1
0
3
0

0%
0%
0%
-100% Fireworks
0%
0%
#DIV/0!

TOTAL

LAST YEAR

%

0
0
0
0
0
0

0
0
0
0
0
0

0%
0%
0%
0%
0%
0%

0
2
0
17
20
33
12
8
0
10
16
75
0
0

0
0
0
18
16
18
7
9
0
9
13
74
0
0

0%
#DIV/0!

3

3

1

200%

6

6
1
0

5
1
0

20%
0%
0%

0
0
7
0
1
0
0

0
0
5
0
0
0
0

0%
0%
40%
#DIV/0!
0%
0%
0%

14

ALARM-MALFUNCTION
ALARM-TEST

4

ALARM-WATER & SEWER
FIRE
ACCIDENT-FIRE
ACCIDENT-EXPLOSION
ACCIDENT-CHEMICAL
HAZARDOUS FIRE COND.
FIRE REQULATION VIOL
ASSIST BUILDING DEPT
ASSIST C.F.D.
UCR TITLE

3
3
JAN

ACCIDENTS
ACCIDENT-AIRCRAFT
ACCIDENT-HUNTING
ACCIDENT-SHOOTING
ACCIDENT-BOATING
ACCIDENT-WATER
ACCIDENT-OTHER
INSPECTIONS-

FEB

MAR

APR

MAY

JUNE

JULY

AUG

SEPT

OCT

NOV

DEC

WARRANTS ARRESTS

INVESTIGATIONS
INSPECT-BOAT
INSPECT-MOTOR VEHICLE

2

INSPECT-TRAFFIC CITATION
INSPECT-BUSINESS

17

INSPECT-RESIDENCE

20

INSPECT-HANDGUN

33

INSPECT LIQUOR LICENSE

12

INSPECT-OTHER/SOR CHECK

8

INSPECT-CCW APPLIC
DOMESTIC DISPUTES

10

CIVIL DISPUTE

16

SUSPICIOUS SITUATION

75

FIELD INTERROGATION CARD
HAZARDOUS SITUATION
SUSPECTED NARCOTIC
ACTIVITY
ABANDONED/RECOVERED
PROPERTY
DRUG OVERDOSE

1

BOMB THREAT
MISC. INCIDENTS
MISC/P.B.T.
SUICIDE
SUICIDE ATTEMPT

7

DEATH-NATURAL

2

DEATH-UNDETERMINED

1

MISSING PERSON
NATURAL DISASTER

2/19/2026 10:11 AM

-6%
25%
83%
71%
-11%
0%
11%
23%
1%
0%
0%

3

9b2 Copy of Charlotte PD 2026 Monthly Activity Summary

PUBLIC RELATIONS ACTIVITY

CHARLOTTE POLICE DEPARTMENT ACTIVITY SUMMARY 2023

3
0

0
0

TOTAL

LAST YEAR

%

3

66
9
13
11
4
0
0
0
11
4
0
2
5
0
3

49
5
15
8
1
0
0
0
19
1
0
0
7
5
2

35%
80%
-13%
38%
300%
0%
0%
0%
-42%
300%
0%
200%
-29%
-100%
50%

1

0
0
1

0
0
7

0%
0%
-86%

0
0
0

0
4
0

0%
-100%
0%

543

525

3%

105
87
17
376

117
98.5
18.5
422

-10%
-12%
-8%
-11%

3

PATROL INFORMATION

FEB

UCR TITLE

MAR

APR

MAY

JUNE

JULY

AUG

SEPT

OCT

NOV

DEC

GENERAL ASSISTANCE
ASSIST CITIZEN

66

ASSIST MOTORIST

9

ASSIST POLICE AGENCY

13

ASSIST OTHER AGENCY

11

ASSIST D.P.W.

4

ESCORT-FUNERAL
ESCORT-MONEY
ESCORT-OTHER
TRANSPORT-PRISONER

11

TRANSPORT-PAPERWORK

4

TRANSPORT-OTHER
LOCKOUT

2

SUBPOENA SERVICE

5

PERMISSION TO PARK
PATROL-FOUND DOOR OPEN
PATROL-FOUND OPEN WINDOW
PATROL-FOUND B&E
ASSIST E.C.S.D.GENERAL NON CRIMINAL
JUVENILE SAFETY VIOL
ANIMAL CONTROL

Sheet1

10

ZONING ORD VIOLATION

TOTALS

543

TRAFFIC STOPS

105

OFFICER TRAINING HOURS

87

COMMUNITY HOURS

17

PAPERWORK HOURS

376

0

0

0

0

0

0

0

0

0

0

0

300%
0%
WARRANTS ARRESTS

SRO STATS
The School Resource Officer handle 23 calls at the Charlotte Public Schools for January. They Include:
2- Intimidation/Threats, 1- Larceny, 2- Sex Offense, 1-Runaway, 1- Crash PD-Private Property, 4-Alarm-Test
5- Suspicious Situation, 7- Assist Citizen

VCSA STATS
During the month of January the Charlotte Police Department dealt with 4 VCSA incidents. They are the follows:
1-Pills, 1- Marijuana. 1- Meth, 1-Cocaine
( This includes the VCSA, Suspected Narcotics Activity, and Drug Overdose Categories)
Assist Police Agency breakdown
Eaton County-Delta Township: 1
Michigan State Police:

13

Calhoun County:

1

2/19/2026 10:11 AM

4

9b2 Copy of Charlotte PD 2026 Monthly Activity Summary

Kalamazoo Public Safety:

1

Lansing Police Dept:

1

2/19/2026 10:11 AM

CHARLOTTE POLICE DEPARTMENT ACTIVITY SUMMARY 2023

Sheet1

5

Memo
To:
From:
Date:
Re:

Honorable Mayor Fullerton; City Council
Alicia Smith
February 18, 2026
Claims and Expenditures for Council approval on February 23, 2026

Background

Section 7.7(B) of the City Charter requires Council approval for the expenditure of city funds.
Recommendation

A report of claims is provided to council for review on the Wednesday preceding a council
meeting at which the claims are approved. Questions about these claims should be directed to
the Finance Director/Treasurer and answers resolved by the Friday preceding said council
meeting. Claims and expenditures are budgeted items and/or larger purchases pre-approved by
Council. While review is recommended, approval should not be hindered.
Answers to Council inquiries, if any, are included in the meeting packet.
Financial Impacts
HRA Insurance claims week of February 08, 2026
HRA Insurance claims week of February 15, 2026
Payroll paid February 20, 2026
Invoiced claims as of February 18, 2026

$4,700.64
$0
$140,716.62
$236,857.57

Total

$382,274.83

Suggested Motion
Motion to approve Claims and Expenditures in the amount of $382,274.83

1

INVOICE APPROVAL (BY INVOICE) FOR CHARLOTTE CITY
EXP CHECK RUN DATES 02/24/2026 - 02/24/2026
POSTED AND UNPOSTED
OPEN
Invoice
Number
01685 ACCENT WIRE-TIE
10099864

Amount
Bank
Account

Description

POOL

12 BUNDLES (125/BDL) SINGLE-LOOP BALE TIES

2,271.00

Total For: ACCENT WIRE-TIE

2,271.00

01683 ACD.NET,ADVANCED COMMUNICATIONS & DATA
81518-303
POOL
FEBRUARY 2026
91177-155
POOL
INTERNET SERVICE FEB 2026 WASTE TREATMENT

699.00
565.84

Total For: ACD.NET,ADVANCED COMMUNICATIONS & DATA
01695 ACE HARDWARE & LUMBER CO.
507059
507503

POOL
POOL

1,264.84

TABLE SAW REPAIR
TRAILER LIGHT

0.40
28.99

Total For: ACE HARDWARE & LUMBER CO.
01982 ALS GROUP USA, CORP
3313HN57023

POOL

29.39
WET TEST

995.00

Total For: ALS GROUP USA, CORP
01764 AMAZON CAPITAL SERVICES
16KR-197X-D1QM
1CPN-Y7FQ-RX1T
1FWT-HLNK-TRJN
1KFL-LQMW-H4TV
1L1Y-6DK9-DG1R
1M4Y-LFFJ-6QR9
1PMJ-LVX9-TDKP
1TT4-JP3K-DQWC
1VMQ-C331-1XPF
1WW9-N3HY-WVGN

995.00
POOL
POOL
POOL
POOL
POOL
POOL
POOL
POOL
PAY
POOL

ACCOUNT # A264N6SLCWDWHU (FIRE) CABINET LOCK
ACCOUNT # A264N6SLCWDWHU (WWTP) PRINTER DRUM
ACCOUNT # A264N6SLCWDWHU OUTDOOR LIGHTS
ACCOUNT # A264N6SLCWDWHU (FINANCE) 1099 NEC FORMS
ACCOUNT # A264N6SLCWDWHU ( FIRE) VACUUM & COMPUTER PA
ACCOUNT # A264N6SLCWDWHU
ACCOUNT # A264N6SLCWDWHU KEY BOX
ACCOUNT # A264N6SLCWDWHU (FIRE) NAME PLATES COUNCIL C
ACCOUNT # A264N6SLCWDWHU- (FIRE) DRY ERASE BOARD
ACCOUNT # A264N6SLCWDWHU (FIRE) BATTERIES

8.40
142.29
525.90
19.97
256.71
132.64
47.99
178.15
210.89
22.53

Total For: AMAZON CAPITAL SERVICES
02036 AMAZON CAPITAL SERVICES
1W7Y-GWRF-V3GV

PAY

1,545.47
ACCT # A1K517P63NLQUT( POLICE)-LEGAL PADS AND OFFICE

99.49

Total For: AMAZON CAPITAL SERVICES
01665 AMBS MESSAGE CENTER
260100197

POOL

99.49
ANSWERING SERVICE

142.22

Total For: AMBS MESSAGE CENTER

142.22

01632 AT&T
287354111767

POOL

WIRELESS SERVICE

267.75

Total For: AT&T
01630 AUTO GEM DISTRIBUTING
15469

267.75
POOL

DEGREASER & POLISH

245.50

Total For: AUTO GEM DISTRIBUTING
01600 BECKETT & RAEDER
2026102

245.50
POOL

2023044 CHARLOTTE MASTER PLAN & ZONING

5,996.20

Total For: BECKETT & RAEDER
01594 BESCO WATER TREATMENT
935737658

5,996.20
POOL

RENTAL PURA RO AND SOFTENER

55.00

Total For: BESCO WATER TREATMENT
02272 BLACKOUT SEALCOAT SUPPLIES LLC
000716
POOL

55.00
COLD PATCH

2,784.00

Total For: BLACKOUT SEALCOAT SUPPLIES LLC

02/18/2026 04:29 PM

2,784.00

Page:

1/5

INVOICE APPROVAL (BY INVOICE) FOR CHARLOTTE CITY
EXP CHECK RUN DATES 02/24/2026 - 02/24/2026
POSTED AND UNPOSTED
OPEN
Invoice
Number
01555 BYRUM ACE HARDWARE
506706
506787
506798
506985
507032
507145
507177
507320
507463
507819
508176
508325
69682

Amount
Bank
Account

Description

POOL
POOL
POOL
POOL
POOL
POOL
POOL
POOL
POOL
POOL
POOL
POOL
POOL

(WWTP) PAINT SUPPLIES
PAINT FOR BREAKROOM
SCREWS
FASTNERS FOR BREAKROOM WALL
(WWTP) ELECTRICAL SUPPLIES
FEB 2026
PRESS GAUGE REPLACEMENT
(FIRE) SHOP LIGHTS
BRASS CAP FOR WATER LEAK
GROOVE JOINT PLIERS
TORCH AND SOLDER
PAINT
PLYWOOD

13.98
41.96
12.45
28.35
12.98
279.94
12.99
89.98
6.99
35.98
113.97
26.97
239.45

Total For: BYRUM ACE HARDWARE

915.99

01520 CITY OF CHARLOTTE
01869-FEB UTILITIES POOL
03389-FEB UTILITIES POOL
07445-FEB UTILITIES POOL
07446-FEB UTILITIES POOL
07447-FEB UTILITIES POOL
07448-FEB UTILITIES POOL
200-000-007-010-00 POOL
200-000-018-020-01 POOL
200-000-019-010-01 POOL
200-006-100-005-00 POOL
200-006-300-011-01 POOL
200-006-300-200-22 POOL
200-007-300-040-01 POOL
200-007-300-380-00 POOL
200-007-300-541-00 POOL
200-007-300-560-00 POOL
200-007-300-570-00 POOL
200-007-400-109-01 POOL
200-007-400-350-00 POOL
200-008-100-102-00 POOL
200-008-100-102-90 POOL
200-008-100-102-90 POOL
200-008-200-500-00 POOL
200-008-300-011-00 POOL
200-008-300-060-00 POOL
200-008-300-200-00 POOL
200-017-100-200-00 POOL
200-050-202-050-00 POOL
200-052-000-010-00 POOL
200-052-500-000-00 POOL
200-065-001-010-00 POOL
200-065-001-020-00 POOL
200-066-604-001-00 POOL
200-066-610-020-00 POOL
200-066-639-100-00 POOL

111 E LAWRENCE
201 HALL ST
1005 PAINE DR
1005 PAINE DR
PAINE 2
1005 PAINE DR 3
WINTER TAXES/DRAINAGE ASSESSMENT
WINTER TAXES/DRAINAGE ASSESSMENT
WINTER TAXES/DRAINAGE ASSESSMENT
WINTER TAXES/DRAINAGE ASSESSMENT
WINTER TAXES/DRAINAGE ASSESSMENT
WINTER TAXES/DRAINAGE ASSESSMENT
WINTER TAXES/DRAINAGE ASSESSMENT
WINTER TAXES/DRAINAGE ASSESSMENT
WINTER TAXES/DRAINAGE ASSESSMENT
WINTER TAXES/DRAINAGE ASSESSMENT
WINTER TAXES/DRAINAGE ASSESSMENT
WINTER TAXES/DRAINAGE ASSESSMENT
WINTER TAXES/DRAINAGE ASSESSMENT
WINTER TAXES/DRAINAGE ASSESSMENT
WINTER TAXES/DRAINAGE ASSESSMENT
SUMMER TAXES/DRAINAGE ASSESSMENT
WINTER TAXES/DRAINAGE ASSESSMENT
WINTER TAXES/DRAINAGE ASSESSMENT
WINTER TAXES/DRAINAGE ASSESSMENT
WINTER TAXES/DRAINAGE ASSESSMENT
WINTER TAXES/DRAINAGE ASSESSMENT
WINTER TAXES/DRAINAGE ASSESSMENT
WINTER TAXES/DRAINAGE ASSESSMENT
WINTER TAXES/DRAINAGE ASSESSMENT
WINTER TAXES/DRAINAGE ASSESSMENT
WINTER TAXES/DRAINAGE ASSESSMENT
WINTER TAXES/DRAINAGE ASSESSMENT
WINTER TAXES/DRAINAGE ASSESSMENT
WINTER TAXES/DRAINAGE ASSESSMENT

2,373.18
149.13
113.45
247.72
3,448.53
1,125.48
5.01
9.93
5.01
13.26
6.75
31.97
18.40
5.01
5.01
5.01
5.01
5.01
5.01
1,431.34
3,880.96
7,204.70
5.01
21.58
18.72
5.70
997.22
5.01
5.01
5.01
5.01
5.01
5.01
5.01
5.01

Total For: CITY OF CHARLOTTE
01519 CITY OF CHARLOTTE
02.04.2026

21,183.19
POOL

PETTY CASH RECONCILIATION

22.67

Total For: CITY OF CHARLOTTE
01465 COUNTY JOURNAL, THE
296821

22.67
POOL

POLICE SECRETARY JOB POSTING

97.00

Total For: COUNTY JOURNAL, THE

97.00

01838 CULLIGAN WATER CONDITIONING
61276TP
POOL

DURA CUBE DELIVERY 1/26

27.56

Total For: CULLIGAN WATER CONDITIONING
01439 D & K TRUCK COMPANY
1358486

POOL

27.56
AIR DRYER SNORKEL

228.78

Total For: D & K TRUCK COMPANY

02/18/2026 04:29 PM

228.78

Page:

2/5

INVOICE APPROVAL (BY INVOICE) FOR CHARLOTTE CITY
EXP CHECK RUN DATES 02/24/2026 - 02/24/2026
POSTED AND UNPOSTED
OPEN
Invoice
Number
01429 DELAU FIRE & SAFETY INC
76214

Amount
Bank
Account

Description

POOL

ANNUAL FIRE SYSTEM INSPECTIONS

1,060.00

Total For: DELAU FIRE & SAFETY INC
01423 DETROIT SALT
SI26-36804
SI26-36917

POOL
POOL

1,060.00
ROAD SALT
ROAD SALT

2,958.04
3,480.74

Total For: DETROIT SALT

6,438.78

01414 DORNBOS SIGN & SAFETY INC.
INV85249

POOL

OAK PARK SIGN

249.00

Total For: DORNBOS SIGN & SAFETY INC.
01404 EATON COUNTY FIRE CHIEFS ASSOCIATION
2026 DUES
POOL

249.00
ANNUAL CHIEFS DUES

150.00

Total For: EATON COUNTY FIRE CHIEFS ASSOCIATION

150.00

01957 EGANIX
26390

POOL

F.O.G. TREATMENT

1,985.00

Total For: EGANIX

1,985.00

01813 EMAINT ENTERPRISES, LLC
INV74839

POOL

MAINTENANCE SOFTWARE

4,863.36

Total For: EMAINT ENTERPRISES, LLC
02178 ENG. INC
0019591

POOL

4,863.36
CAD DRAFTING

2,238.75

Total For: ENG. INC

2,238.75

00932 ERIC ROGERS LLC
37035

POOL

DOWNTOWN SNOW & ICE REMOVAL

2,480.00

Total For: ERIC ROGERS LLC

2,480.00

02254 FERGUSON WATERWORKS #3386
WA001558

POOL

DRILL TOOLS

67.69

Total For: FERGUSON WATERWORKS #3386
01322 GALE BRIGGS, INC.
M3742

POOL

67.69
CONCRETE

1,085.00

Total For: GALE BRIGGS, INC.

1,085.00

01252 INDEPENDENT BANK
12/13/2025 - 01/14/ POOL

JANUARY 2026

8,953.06

Total For: INDEPENDENT BANK

8,953.06

01250 INSTY PRINTS
99813

POOL

BUSINESS CARDS - ANISSA BUISKOOL

96.50

Total For: INSTY PRINTS

96.50

02180 JEN GUSEY PHOTOGRAPHY
02.03.26 HEADSHOTS PAY

POLICE HEADSHOTS

50.00

Total For: JEN GUSEY PHOTOGRAPHY
02103 KEYES, KEVIN J.
1294

50.00
POOL

BS&A TRAINING

925.00

Total For: KEYES, KEVIN J.

925.00

01173 LEA'S AUTO BODY
10642
10643

POOL
POOL

OIL CHANGE
OIL CHANGE

91.54
93.62

Total For: LEA'S AUTO BODY

185.16

01684 LEXISNEXIS RISK DATA MANAGEMENT LLC
1028018791
POOL
1100265066
POOL
Total For: LEXISNEXIS RISK

ANNUAL MAINTENANCE FEE 01.01.2026- 12.31.2026
SEARCHES/MONTHLY INVOICE

715.50
200.00

DATA MANAGEMENT LLC

01156 LYNN PEAVEY COMPANY
424289

POOL

915.50

SUPPLIES

223.18

Total For: LYNN PEAVEY COMPANY
01137 MCGINTY, HITCH, PERSON, ANDE., P.C.
JANUARY 2026
POOL

223.18
FY26 ATTORNEY SERVICES (JANUARY 2026)

16,085.92

Total For: MCGINTY, HITCH, PERSON, ANDE., P.C.
02/18/2026 04:29 PM

16,085.92
Page:

3/5

INVOICE APPROVAL (BY INVOICE) FOR CHARLOTTE CITY
EXP CHECK RUN DATES 02/24/2026 - 02/24/2026
POSTED AND UNPOSTED
OPEN
Invoice
Number
01102 MICHIGAN COMPANY, INC.
0000298-924183

Amount
Bank
Account

Description

POOL

TOILET PAPER AND PAPER TOWELS

485.41

Total For: MICHIGAN COMPANY, INC.
01075 MICHIGAN MUNICIPAL LEAGUE
0008561

485.41
POOL

ELECTED OFFICIALS ACADEMY SPRING SUMMIT - CHIN

300.00

Total For: MICHIGAN MUNICIPAL LEAGUE
01922 MICHIGAN STATE FIREMEN'S ASSOCIATIO
6740
POOL

300.00
RON SMITH FIRE OFFICER 1 BOOK

134.59

Total For: MICHIGAN STATE FIREMEN'S ASSOCIATIO
02146 MICROTECH SERVICES, INC
36847
36848
36849

POOL
POOL
POOL

134.59

ONSITE LABOR, DIGITAL WATCHDOG SPECTRUM CAMERA LICENS
43" SERIES 4K LED SMART FIRE TV'S , MOUNT
VIDEO DISPLAY UPGRADE PROJECT

2,147.33
429.80
100.00

Total For: MICROTECH SERVICES, INC
02255 NAPA AUTO PARTS
289817

POOL

2,677.13
CIRCUIT BREAKER

17.08

Total For: NAPA AUTO PARTS

17.08

01835 NCL OF WISCONSIN INC. (NORTH CENTRAL LABS)
531331
POOL
WASTE WATER LAB SUPPLIES

65.88

Total For: NCL OF WISCONSIN INC. (NORTH CENTRAL LABS)

65.88

02129 RICOH USA, INC
109794743
5072717177

207.82
56.93

POOL
POOL

MONTHLY EQUIPMENT RENT
COPIER FEES FOR DEPTS

Total For: RICOH USA, INC

264.75

02202 RIETH-RILEY CONSTRUCTION CO.,INC
_25029.0A HORATIO A POOL
_25029.0B SEMINARY POOL
_25029.0C LINCOLN S POOL
_25029.0D MIKESELL POOL
_25029.0E BENNET P POOL

STREET IMPROVEMENTS-HOR, LINC, SEM, MIKESELL
STREET IMPROVEMENTS-HOR, LINC, SEM, MIKESELL
STREET IMPROVEMENTS-HOR, LINC, SEM, MIKESELL
STREET IMPROVEMENTS-HOR, LINC, SEM, MIKESELL
STREET IMPROVEMENTS-HOR, LINC, SEM, MIKESELL

16,531.85
7,378.37
99,631.03
11,960.68
7,035.95

Total For: RIETH-RILEY CONSTRUCTION CO.,INC
00935 ROCHESTER, CINDY L.
5010
5011

POOL
POOL

142,537.88
CODE ENFORCEMENT LOGO MONOGRAM-CHERI C.
CODE ENFORCEMENT MONOGRAMED SHIRTS

25.00
38.00

Total For: ROCHESTER, CINDY L.

63.00

02286 SCMWA
1.16.2026

POOL

2026 ANNUAL FALL MEETING

440.00

Total For: SCMWA
01424 STATE OF MICHIGAN
11390748

440.00
POOL

STORMWATER ANNUAL PERMIT FOR MI0020788

260.00

Total For: STATE OF MICHIGAN

260.00

00820 TRACE ANALYTICAL LABORATORIES, INC.
6020179
POOL
6020452
POOL

WATER ANALYSIS
WATER ANALYSIS

105.00
162.57

Total For: TRACE ANALYTICAL LABORATORIES, INC.

267.57

00871 UM HEALTH -SPARROW OCCUPATIONAL HEA
00086718-00
POOL
00087387-00
POOL

75.00
95.00

DRUG SCREEN-DEWATERS
JOHNSON PHYSICAL-DOT

Total For: UM HEALTH -SPARROW OCCUPATIONAL HEA
02187 UNCONVENTIONAL SOLUTIONS, INC.
29978
POOL

170.00

FACEPLATE PUTTY FOR PUMPS

281.29

Total For: UNCONVENTIONAL SOLUTIONS, INC.
02149 VITAL RECORDS CONTROL
5960189

POOL

281.29
64 GALLON DESTRUCTION BIN

76.13

Total For: VITAL RECORDS CONTROL
02285 WELLINGTON, CIENA
2.13.2026

76.13
POOL

RETURN OF DEPOSIT AND RENTAL FEE-CAMP FRANCES

120.00

Total For: WELLINGTON, CIENA
02/18/2026 04:29 PM

120.00
Page:

4/5

INVOICE APPROVAL (BY INVOICE) FOR CHARLOTTE CITY
EXP CHECK RUN DATES 02/24/2026 - 02/24/2026
POSTED AND UNPOSTED
OPEN
Invoice
Number

Bank
Account

02284 WEST BEND INSURANCE COMPANY
2668397-2026
POOL
2668500-2026
POOL

Amount
Description
A. SMITH NOTARY BOND
T. MOLEK NOTARY BOND

55.00
55.00

Total For: WEST BEND INSURANCE COMPANY
00761 WILLIAMS FARM MACHINERY, INC.
45544-FC
POOL
45784
POOL

110.00
HYDRAULIC HOSES
SNOW PLOW DEFLECTOR 319

4.14
381.10

Total For: WILLIAMS FARM MACHINERY, INC.
00774 WM CORPORATE SERVICES,INC
8537039-1710-6

POOL

385.24
REFUSE PICKUP

1,878.67

Total For: WM CORPORATE SERVICES,INC
00753 WOLVERINE PEST CONTROL
128081
128082

POOL
POOL

1,878.67
PEST CONTROL CAMP FRANCES
PEST CONTROL DPW

50.00
50.00

Total For: WOLVERINE PEST CONTROL

100.00

Report Total:

02/18/2026 04:29 PM

236,857.57

Page:

5/5

Memo
To:
From:
Date:
Re:

Honorable Mayor Fullerton; City Council
Alicia Smith
February 13, 2026
Request to renumber resolutions

Background

Resolutions starting with 2026-05 to 2026-08 have been numbered incorrectly/duplicated with
previous 2026-XX resolutions.
Recommendation

Allow the City Clerk to renumber Resolutions to read as follows:
Current Resolution/Number
Corrected Resolution/Number
None Assigned - Guidelines For Poverty Exemptions
2026-05
2026-06 EGLE Recycling Infrastructure Grant Application
2026-06
2026-05 Add authorized signers to bank accounts
2026-07
2026-04 Build Grant Application Authorization
2026-08
Suggested Motion
Approve the request to update resolution numbers in accordance with when they were
approved by City Council

___________________________
Alicia A. Smith, City Clerk

1

Memo
To:

Mayor Fullerton, City Council Members

From:

Chief Brentar

cc:

Interim City Manager, Vincent Pastue

Date:

02-17-2026

Re:

Grant- Bureau of Justice Assistance, Body Worn Camera Program

I have been made aware of a grant opportunity for assistance in paying for body cameras
through the Bureau of Justice Assistance (BJA). This grant is designed for Small, Rural, & Tribal
(SRT) agencies to help pay for body worn camera programs and associated costs. Our agency
does qualify to apply for this program as we have less than 50 officers.
The last time this funding was given out was in 2024 with about 6 million being awarded to
about 150 agencies. A one-to-one match is required but I do not know exactly how much
funding we may receive if we were to be approved for the grant.
The application deadline is March 12th, 2026, so I am seeking your approval to apply for the
grant to try to acquire as much funding for our program as possible. If approved, I will keep the
council updated as to the status of the grant application process.
If you have any questions, please let me know.

Respectfully,

Paul Brentar
Chief of Police

2

CITY OF CHARLOTTE
RESOLUTION NO. 2026-09
A RESOLUTION AUTHORIZING A STREET CLOSURE FOR THE NEEDFUL THINGS 7TH
ANNIVERSARY CELEBRATION ON FRIDAY MAY 8, 2026 TO SUNDAY MAY 10, 2026
WHEREAS, Needful Things, a business located at 117 E. Harris St. in Charlotte, has submitted a request
to the City of Charlotte administration, for the closure of the 100 block of East Harris Street for events
planned for their 7th anniversary from Friday May 8, 2026 at 6:30 pm until Sunday May 10, 2026 at 7pm.
WHEREAS, the event would include the placement of vendors, tents and a temporary food concession in
the Harris Street Right-of-Way; and
WHEREAS, Needful Things is requesting that the Charlotte City Council approve the following request
and to authorize the Charlotte Department of Public Works (DPW) and the Charlotte Police Department
(CPD) to assist with:
●

●

Closure of the 100 block of East Harris Street, from Cochran Avenue to North
Washington Street, beginning at 6:30pm on Friday, May 8, 2026 through 6:30pm
Sunday, May 10, 2026. (Placement of barricades prior to the event and placement of
barricades to accommodate the neighbor’s driveway within this section)
In the event that a weather delay is necessary this would take place beginning 6:30pm
Friday, May 15 at 6:30pm through Sunday, May 17, 2026 at 7pm.

WHEREAS, the Charlotte City Council determines that this temporary street closing is in the best
interests of the community,
NOW, THEREFORE, BE IT RESOLVED that this street closure at this specific time be granted and
carried out; and
BE IT ALSO RESOLVED, that the DPW and CPD provide the authorized assistance to include
placement of barricades and the issuance of a Traffic Control Order as may be necessary.

The foregoing Resolution was moved for adoption by Council Member ___________ and seconded by
Council Member __________ and declared adopted by the following vote:
Yea; Nay; Absent;
I, Alicia A. Smith, the City Clerk for the City of Charlotte, County of Eaton, State of Michigan, do hereby
certify that the foregoing is a true and complete copy of a resolution duly adopted by the City Council of
the City of Charlotte during its regular meeting held on February 23, 2026 and that said meeting was
conducted and public notice of said meeting was given pursuant to and in full compliance with the Open
Meetings Act, being 1976 P.A. 267, and that the minutes of said meeting were kept and will be or have
been made available as required by said Act.
__________________________________
Alicia A. Smith, City Clerk
City of Charlotte
Eaton County, Michigan

Memo
To:
From:
Date:
Re:

City Council
Salena Benavidez, Community Development Director
February 23, 2026
Support Adoption of Community Development Block Grant Procurement Policy

Background
The Michigan State Housing Development Authority (MSHDA) approved the City of Charlotte’s letter of
intent for the Community Development Block Grant (CDBG) requesting $$358,720 for Homeowner
Rehabilitation and grant administration. When awarded, this grant would bring $304,000 to the
community to be re-granted to local residents for home repairs. It would also provide $54,720 to procure
the services of a third-party grant administrator.
MSHDA requires all applicants to maintain a procurement policy that aligns with 2 CFR 200.318200.327. A separate procurement policy needs to be adopted for CDBG programs to be in compliance
with CDBG program requirements.
The procurement policy adheres to the following requirements from MSHDA:
● A code of conduct that prohibits elected officials, staff, or agents from personally benefiting from
CDBG procurement must be included.
● Proposed procurements should be reviewed by staff to avoid unnecessary and duplicative
purchases and to ensure costs are reasonable.
● Affirmative efforts must be undertaken to hire women-owned business enterprises, minority firms
and labor surplus firms, both by the subrecipients and/or beneficiary of funds and the project’s
prime contractor.
● The method of contracting outlined in the policy should be acceptable (Fixed-Price, cost
reimbursement, purchase orders, etc.). Cost plus a percentage of cost contracting must be
specifically prohibited if CDBG funds are involved.
● Procedures to handle and resolve disputes relating to procurement actions of the subrecipients
and/or beneficiary of funds must be included.
● All procurement transactions, regardless of dollar amount, must be conducted to provide
maximum open and free competition.
Recommendation
Make a motion to pass the resolution to adopt the Community Development Block Grant Procurement
Policy as presented.

CITY OF CHARLOTTE

COUNCIL POLICY
SUBJECT

COMMUNITY DEVELOPMENT
BLOCK GRANT PROCUREMENT
POLICY

POLICY NO.

APP. DATE

PAGE

2026-XX

02/23/2026

1 of 4

1. Purpose
This Procurement Policy establishes uniform procedures for the procurement of goods,
services, and construction funded in whole or in part with Community Development
Block Grant (CDBG) funds administered by the City of Charlotte.

2. Authority
This policy is adopted in accordance with 2 CFR 200.318–327 and applies to all City
departments, subrecipients, beneficiaries of funds, officers, employees, agents, and
contractors engaged in CDBG-funded activities.

3. Code of Conduct
The City of Charlotte adopts a written Code of Conduct governing the performance of its
officers, elected officials, employees, agents, and subrecipients engaged in CDBG
procurement activities.
No employee, officer, elected official, agent, or subrecipient shall:
Participate in the selection, award, or administration of a contract supported by
CDBG funds if a real or apparent conflict of interest exists.
o Solicit or accept gratuities, favors, gifts, entertainment, loans, or anything of
monetary value from contractors, potential contractors, or parties to
subagreements.
o

Conflicts of interest include situations where the individual, their immediate family,
partner, or an organization employing or about to employ any of these parties has a
financial or other interest in the firm selected for award.

4. Review of Proposed Procurements (2 CFR 200.318(d–f))
Prior to initiating any CDBG-funded procurement, City staff shall review the proposed
purchase to:
o Avoid unnecessary or duplicative purchases.
o Ensure the procurement is necessary to accomplish project objectives.
o Confirm that costs are reasonable, allowable, and consistent with market prices and
approved budgets.

CITY OF CHARLOTTE

COUNCIL POLICY
SUBJECT

COMMUNITY DEVELOPMENT
BLOCK GRANT PROCUREMENT
POLICY

POLICY NO.

APP. DATE

PAGE

2026-XX

02/23/2026

2 of 4

5. Methods of Procurement
The procurement process must be in accordance with the federal requirements of 2 CFR
200.320 (b-f). The table below outlines the four procurement methods that the City of
Charlotte must use to procure materials, supplies, construction, and services based on the
type of procurement.
Before selecting the kind of procurement process and then executing the procurement
itself, the City of Charlotte must first obtain approval from the MSHDA. This approval
will be a condition of disbursement of funds. Once funds have received approval of its
process and the documents it proposes to use, it may proceed to execute the
procurement process as outlined.
Procurement
Type

Cost
Reasonableness/
Methodology

Contract Type

Small Purchase
(Informal)

Price Analysis

Purchase Order
Fixed Price

Quotes
Submitted
Bids

Produced Items up to
Single-Task
$250,000 for
Service Supplies produced
items or
construction

Administrator
ER Consultant

Sealed Bid
(Formal)

Price Analysis
Cost Analysis

Fixed Price

Submitted
Bids

Construction
Items Produced
Items Designed
Items

No threshold

Construction

Competitive
(Formal)

Price Analysis
Cost Analysis

Cost
Submitted
Reimbursement Proposals
Fixed Price Time
& Materials

Professional
Services
Multi-Task
Services
Designed Items

> $250,000
for
professional
services or
multi-task
services

RFQ/RFP

Noncompetitive

Cost Analysis

Submitted
Cost
Reimbursement Proposals
Fixed Price Time
& Materials

Produced Items
Single-Task
Service
Professional
Services
Multi-Task
Services
Designed Item

No threshold, Sole Source
only used
when no other
method is
feasible; must
receive prior
MSHDA
approval

Solicitation
Method

Applications

Dollar
Threshold

Used For:

CITY OF CHARLOTTE

COUNCIL POLICY
SUBJECT

POLICY NO.

APP. DATE

PAGE

2026-XX

02/23/2026

3 of 4

COMMUNITY DEVELOPMENT
BLOCK GRANT PROCUREMENT
POLICY

6. Affirmative Steps for Minority- and Women-Owned Businesses (2 CFR
200.321)
For all CDBG-funded procurements, the City of Charlotte, Michigan and its contractors
shall take affirmative steps to ensure the use of minority-owned businesses,
women-owned businesses, and labor surplus area firms, including:
o Maintain a list of qualified small-, minority-, and woman-owned businesses and
place qualified firms on solicitation lists. MSHDA maintains a Directory of
Minority and Women Owned Businesses that can be used by subrecipients and/or
beneficiary of funds.
o Divide total requirements into smaller tasks when economically feasible.
o Use Small Business Administration and Minority Business Development Agency
services.
o Requiring prime contractors to take affirmative steps in subcontracting.

7. Contract Administration and Records
24 CFR 200.318 (i-k) requires that subrecipients and/or beneficiaries of funds and sub
grantees maintain records sufficient to detail the significant history of a procurement.
These records must include:
o
o
o
o

Rationale for the method of procurement.
Selection of contract type.
Contractor selection or rejection.
The basis for the contract price.

8. Procurement Records and Contract Oversight
All procurement transactions, regardless of dollar amount, must be conducted to provide
maximum open and free competition [2 CFR 200.319 (a-b)]. Some of the situations
considered to be restrictive of competition include, but are not limited to:
o
o
o
o

Placing unreasonable requirements on firms for them to qualify to do business.
Requiring unnecessary experience and excessive bonding.
Noncompetitive pricing practices between firms or between affiliated companies.
Noncompetitive awards to consultants that are on retainer contracts.

CITY OF CHARLOTTE

COUNCIL POLICY
SUBJECT

COMMUNITY DEVELOPMENT
BLOCK GRANT PROCUREMENT
POLICY

POLICY NO.

APP. DATE

PAGE

2026-XX

02/23/2026

4 of 4

o Organizational conflicts of interest.
o Specifying only a brand-name product instead of allowing an equal product
to be offered and describing the performance of other relevant requirements
of the procurement.
o Any arbitrary action in the procurement process. Any arbitrary action in the
procurement process.

9. Procurement Disputes and Protests (2 CFR 200.318)
CDBG-funded procurements are subject to the City of Charlotte, Michigan’s
existing protest and dispute resolution procedures. All protests and resolutions
shall be documented and retained in the procurement file.

10. Effective Date
This Policy shall become effective upon its adoption by the City Council.

Memo
To:
From:
Date:
Re:

City Council
Stephanie Whitney - Director of Public Works
February 17, 2026
Sole Source Authorization – Flow Monitoring and Hydraulic Modeling (Fishbeck)

Background:
The city has received development inquiries for two proposed apartment complexes located behind Ace
Hardware. Before the City can commit to supporting or approving additional sanitary flows in this area,
we must determine whether the Lansing Road Pump Station and the upstream sanitary collection
system have sufficient capacity to accommodate this additional loading.
Fishbeck has submitted a proposal dated February 11, 2026, for targeted flow monitoring and hydraulic
modeling services to evaluate system capacity.
The scope includes:
• Installing temporary flow meters upstream of the Lansing Road Pump Station
• Collecting and analyzing wet and dry weather flow data
• Developing and calibrating a hydraulic model
• Evaluating capacity under various storm events
• Identifying whether upgrades are required for future growth
This study must be completed prior to any formal commitment regarding the proposed apartment
developments.

Why This Must Be Completed Now
•
•
•
•

The Lansing Road Pump Station is believed to be nearing capacity.
The proposed apartment complexes would significantly increase sanitary flow in this service
area.
The City cannot responsibly approve development without verifying system capacity.
Flow meters must be installed prior to spring rain events to properly capture calibration data.
Delaying this work would push the study timeline back by a full year.

Sole Source Justification
Staff recommends sole source authorization for Fishbeck based on the following:
1. Existing System Knowledge
Fishbeck maintains the City’s potable water model and has completed the City’s most recent I/I
study. They are already familiar with the system’s flow characteristics and historical
performance.
2. GIS Development
Fishbeck developed the City’s water and sanitary GIS datasets. The hydraulic model relies
1

directly on this data, and using a different firm would require significant time and expense to
reconstruct or verify the database.
3. Continuity and Efficiency
Hydraulic modeling requires consistency in assumptions, datasets, and calibration methods.
Using the same firm reduces risk, duplication of effort, and unnecessary cost.
4. Time Sensitivity Related to Development
Given active development interest, it is critical that the City determines capacity as soon as
possible to provide clear direction to developers.

Recommendation
Staff recommend that City Council authorize the Public Works Director to execute the Professional
Services Agreement with Fishbeck on a sole source basis in an amount not to exceed $52,000.

2

Memo
To:
Honorable Mayor Fullerton; City Council
From: Alicia Smith
Date: February 19, 2026
Re:
Input Requested – Upcoming Budget Preparation & Council Expectations
Background
The City Clerk is requesting your input to help ensure the proposed budget reflects Council’s
priorities and expectations for the Councilmembers’ professional development activities.
Specifically, asking that you provide feedback on the following:
Conferences, Trainings, and Professional Development for Council Members
•
•
•

Conferences you plan to attend during the upcoming fiscal year
Preferred training opportunities (local, regional, state, or national)
Estimated travel and registration needs

Recommendation:
It is recommended that Council Members submit their priorities, anticipated conference
attendance, and professional development expectations in advance of preliminary budget
discussions to ensure appropriate funding allocations and accurate financial planning. It is
requested that this is turned into the City Clerk by March 3, 2026.

______________________
Alicia A. Smith, City Clerk

1

Staff Report
TO:

Mayor Fullerton and City Council

FROM:

Vincent Pastue, Interim City Manager

DATE:

February 18, 2026

SUBJECT: Discussion – Fiscal Year 2026-27 Budget Priorities
FOR THE AGENDA OF: February 23, 2026
Following the February 9th meeting, I emailed City Council a request to submit their
individual budget priorities which would be discussed at the February 23rd meeting. As
of Wednesday, February 18, 2026 I have received one response. However, the transition
from the Google email system to Outlook has not gone smooth. Please send your
responses at your earliest convenience.
Action Required
No action is required; this is a discussion item.