On the agenda: Madison meeting — License Plate Reader (Oct 19)

Board of Public Works and Safety Agenda
MEETING DATE: Monday, October 19, 2026, at 11:30 AM
MEETING PLACE: Madison City Hall- Council Chambers
LIVE STREAM LINK: https://www.youtube.com/@CityofMadisonIndianaGovernment
A. Calling of roll and notice of absentees.
B.

Approval of minutes

C.

Claims
•

General

•

Payroll

D. Adjustments
E.

F.

Unfinished business
•

MPD SOP Update: Automatic License Plate Readers (ALPR)

•

MPD SOP Update: Records Maintenance and Release

New business
•

Fire Update
• 776 & 778 3rd St

•

Resolution 2026-46B: Street Closings for Mad Hop Music Festival

•

Task Order 2026-01 – CSO Compliance Plan Development & CSO Operational Plan

•

Task Order 2026-02 – Industrial Pretreatment Local Limit Evaluation

•

Memorandum of Understanding – Salvation Army Winter Shelter

•

PACE Finals: 1063 W Main & 111 E Fourth

G. Staff Report
•

Code Enforcement Officer – Duey O’Neal

H. Mayor’s comments
I.

Public comments

J.

Next Meeting: Monday, November 2, 2026, at 11:30 AM.

K. Motion to adjourn.
Board Member

Appointing Authority

Term

Mayor Bob Courtney

NA

N/A

Dave Carlow

Mayor

1/6/2020 – 12/31/2027

Karl Eaglin

Mayor

1/6/2020 – 12/31/2027

City of Madison acknowledges its responsibility to comply with the Americans with Disabilities Act of 1990. To assist individuals with disabilities who
require special services (i.e. sign interpretative services, alternative audio/visual devices, etc.) for participation in or access to City sponsored public
programs, services and/or meetings, the City requests that individuals make requests for these services forty-eight (48) hours ahead of the scheduled
program, service and/or meeting. To plan, contact ADA Coordinator at 812-265-8300.

Board of Public Works and Safety Minutes
MEETING DATE: Monday, October 5, 2026, at 11:30 AM
MEETING PLACE: City Hall- Council Chambers
The Board of Public Works and Safety, City of Madison, Indiana, met at 11:30 AM in the Council
Chamber, City Hall.
Calling of roll and notice of absentees: Courtney, Eaglin, and Carlow were present (3-0).
Approval of Minutes: Eaglin moved to approve the September 21, 2026, minutes, seconded by
Carlow. All in favor, motion carried (3-0).
Claims—General/Payroll: Carlow moved to approve the general ($1,042,702.14) and payroll
($321,277.01) claims as submitted, seconded by Eaglin. All in favor, motion carried (3-0).
Adjustments: None.
Unfinished Business: None.
New business:
776 & 778 W 3rd St Fire Damage Report: No update.
CCMG 2026-1 Temple and Temple Pay Application No. 2: Pay Application No. 2 is in the amount of
$255,364.24. This pay app has been reviewed and approved by the engineering firm. Milling and
paving will begin on Third Street tomorrow. There were two gas leaks and a water strike on Third
Street which were a combination of tight quarters and the markings being slightly off. To mitigate
these issues, they have brought in the vacuum truck. Motion: Courtney moved to approve Pay
Application No. 2, seconded by Eaglin. All in favor, motion carried (3-0).
2026 Madison General Obligation Bond Engagement Letter: This is a standard engagement letter
from bond counsel outlining their role in providing legal services to the City of Madison in
connection with the potential upcoming park bond. This engagement letter is at a rate of
$35,000.00. Motion: Eaglin moved to approve the 2026 Madison General Obligation Bond
Engagement Letter, seconded by Courtney. All in favor, motion carried (3-0).
BYB Event Services Contract for Harvest Festival: This contract is in the amount of $7,008.50 for
inflatables for the City Harvest Festival. The board did ask for clarification on parking for this event
and where the backup location would be if there were to be unforeseen weather issues.
Bicentennial Park would more than likely be the backup location. Motion: Carlow moved to approve
the BYB Event Services Contract for the Harvest Festival, seconded by Eaglin. All in favor, motion
carried (3-0).

MPD SOP-052 Update: Automatic License Plate Readers (ALPRs): The Madison Police
Department passed a Chief’s Directive approximately a month ago regarding the use of ALPR
cameras. This SOP would replace that. The proposed SOP would establish clear rules for how license
plate reader technology is used, who can access the data, and how information is stored and
shared. MPD also utilizes a transparency portal where anyone can view what may be searched and
why. Motion: Courtney moved to table the adoption of SOP 051 and 052 to allow for additional
public review and comment at the next BPWS meeting, seconded by Eaglin. All in favor, motion
carried (3-0).
MPD SOP-051 Update: Records Maintenance and Release: Motion: Courtney moved to table the
adoption of SOP 051 and 052 to allow for additional public review and comment at the next BPWS
meeting, seconded by Eaglin. All in favor, motion carried (3-0).
As Needed Professional Services Agreement for Clerk-Treasurer Transition: The purpose of this
Agreement is to provide the City with access to the knowledge and experience of the outgoing ClerkTreasurer on an as-needed basis following the conclusion of her term and for the transition to the
newly appointed Clerk-Treasurer. Motion: Courtney moved to approve the Professional Services
Agreement, seconded by Eaglin. All in favor, motion carried (3-0).
PACE Midpoint – 804 E Second: 804 E Second is a dilapidated structure grant in the amount of
$25,000.00. They are requesting a disbursement in the amount of $12,500.00. Work has included the
demolition and cleanup of rear addition, repair of the foundation, subfloor, porches, rewiring, and
roof repair. Motion: Courtney moved to approve the PACE midpoint and final, seconded by Eaglin.
All in favor, motion carried (3-0).
PACE Final – Central Hotel: Central Hotel is a dilapidated structures grant for four total addresses.
The grants are all in the amount of $25,000.00. They are each requesting a disbursement of
$12,500.00. Work included painting, tuckpointing, foundation repairs, new beam support in 301
Mulberry cellar, and window replacement. Motion: Courtney moved to approve the PACE midpoint
and final, seconded by Eaglin. All in favor, motion carried (3-0).
Staff Report: Chief of Police – Rick Mundt: Last week, the use of the street cameras assisted the
Madison Police Department (MPD) in recovering a stolen vehicle. However, the EarthCam on Main
Street has also resulted in multiple false reports of criminal activity to a local business, with viewers
reporting incidents that are not actually occurring in order to watch law enforcement respond on
the live camera feed. Mundt provided a detailed report on MPD’s activities, including its response to
multiple festivals and its traffic regulation efforts. One officer has now been assigned as a full-time
traffic officer. The two new hires have completed their medical evaluations, and the results are still
pending. If approved, both candidates are expected to attend the police academy in January. During
September, MPD documented 52 city ordinance violations, 52 contacts involving homeless
individuals, 109 security checks, and 28 traffic infractions. Following an inventory of department
equipment, MPD identified several items in need of replacement or updating, including in-car
printers, portable radar units, and a computer.
Fire Chief – Brandon Ehlers: For August, the department responded to 35 fire calls and 13 medical
runs. In September, the department responded to 30 fire calls and 23 medical runs. The increase in

overall calls may be related to the multiple festivals and the resulting increase in visitors to the area.
The department is looking to have several members advance their training to Firefighter II
certification. The rescue truck stationed at Clifty 6 is currently out of service due to a significant
mechanical issue. The department is still working to determine the cause, and Brandon plans to
meet with the mechanics after fall break. Brandon also emphasized the importance of future
discussions regarding fire department funding. Additionally, department members are participating
in peer support training to help provide an outlet for processing and discussing their feelings
following significant or difficult incidents.
Mayor’s Comments: The City has experienced excellent conditions throughout the weekends of its
festival activities and expressed appreciation for its tourism partners, event organizers, and City staff
who contribute to the success of these events. The annual Soup, Stew, Chili, and Brew event is
scheduled for this weekend. Residents are reminded to remain mindful of ongoing projects
throughout the City. The Memorandum of Understanding (MOU) with the Salvation Army regarding
the Winter Warming Shelter will be included on the agenda for the next meeting. Additionally, the
City has submitted its 2027 Community Crossings Matching Grant (CCMG) application and
anticipates receiving an update by the end of the year.
Public Comment: Debbie Beemon, 709 Walnut Street, expressed her gratitude to emergency
response personnel for alerting her that her vehicle had caught fire while she was working in her
backyard. She also thanked her friends and the community for their support and assistance in
helping her obtain a replacement vehicle following the fire.
Next meeting: Monday, October 19, 2026, at 11:30 AM.
Adjourn: Eaglin moved to adjourn, seconded by Carlow. All in favor, motion carried (3-0).

Attested:

__________________________________

_____________________________________

Shirley Rynearson, Clerk-Treasurer

Mayor Bob Courtney

_____________________________________

__________________________________

Karl Eaglin

David Carlow

MADISON CITY POLICE DEPARTMENT
SUBJECT: Maintenance and Release of
Department Records

Number: SOP-0051

EFFECTIVE DATE:

REVIEW DATE:

AMENDS/SUPERSEDES:

WRITTEN BY: Lexipol , Major Ricky Harris

NUMBER OF PAGES: 6

51.1 PURPOSE AND SCOPE
This policy provides guidance on the maintenance and release of department records.

51.2 POLICY
The Madison Police Department is committed to providing public access to records in a
manner that is consistent with the Indiana Public Records Act (I.C. § 5-14-3-1 et seq.).

51.3 CUSTODIAN OF RECORDS RESPONSIBILITIES
The Chief of Police shall designate a Custodian of Records. The responsibilities of the
Custodian of Records include but are not limited to:
(a) Managing the records management system for the Department, including the
retention, archiving, release, and destruction of department public records.
1. The retention and disposal of public records shall be in accordance with I.C. §
5-15-1-1 et seq. and the Indiana Archives and Records Administration (IARA)
schedule for Public Safety Agencies.
(b) Maintaining and updating the department records retention schedule, including:
1. Identifying the minimum length of time the Department must keep records.

2. Identifying the department division responsible for the original record.
(c) Establishing rules regarding the inspection and copying of department public records
as reasonably necessary for the protection of such records and to regulating
any material interference with the regular discharge of the functions or duties of
the Department and its members (I.C. § 5-14-3-7).
(d) Identifying records or portions of records that are confidential under state or federal
law and not open for inspection or copying.
(e) Establishing rules regarding the processing of subpoenas for the production of
records.
(f) | Ensuring the availability of a current schedule of fees for public records as allowed by
law is available (1.C. § 5-14-3-8).
(g) Ensuring a daily log is maintained that lists suspected crimes, accidents, or complaints
and makes available information relating to arrests, summons, and jailed persons as
required by I.C. § 5-14-3-5.

51.4 PROCESSING REQUESTS FOR PUBLIC RECORDS
Any department member who receives a request for any record shall route the request to
the Custodian of Records or the authorized designee.

51.5 REQUESTS FOR RECORDS
The processing of requests for any record is subject to the following:





All requests for public records shall be in writing or on a form supplied by
the Department and shall identify with reasonable particularity the record being
requested (I.C. § 5-14-3-3).
A written response shall be provided to the requester within seven days.
Within a reasonable time after the request, the Custodian of Records or the
authorized designee shall make records or copies available to the requester as
provided by I.C. § 5-14-3-3.





Copies of electronic data may be provided in the medium requested if it is
compatible with the department's system (I.C. § 5-14-3-3).
The Department is not required to create records that do not exist.
When a record contains material with release restrictions and material that is not
subject to release restrictions, the restricted material shall be redacted and the
unrestricted material released (1.C. § 5-14-3-6).

1. A copy of the redacted release should be maintained in the case file for proof
of what was actually released and as a place to document the reasons for
the redactions. If the record is audio/video, a copy of the redacted audio/
video release should be maintained in the department-approved media storage
system and a notation should be made in the case file to document the release
and the reasons for the redacted portions.

51.6 DENIALS
The denial of a written request for records shall (I.C. § 5-14-3-9):
1. Be in writing.
2. Include the reason for the denial.
3. Contain a citation to the specific authority that authorizes the denial.
4. Contain the name and position title of the person denying the request.
51.7 RELEASE RESTRICTIONS
Examples of release restrictions include:
1. Any personal identifying information, including an individual's photograph; Social
Security and driver identification numbers; name, address, and telephone number;
and medical or disability information that is contained in any driver's license record,
motor vehicle record, or any department record, including tra ic accident reports, is
restricted except as authorized by the Department, and only when such use or
disclosure is permitted or required by law to carry out a legitimate law enforcement
purpose (18USC § 2721; 18 USC § 2722; I.C. § 5-14-3-4).

2. Personnel files and files of applicants except for names; compensation; job title;
business address and telephone number; job description; education and training
background; previous work experience or dates of first and last employment of
present or former members; information relating to the status of any formal charges
against a member; and the factual basis for a disciplinary action in which final
action has been taken and that resulted in the member being suspended, demoted,
or discharged (I.C. § 5-14-3-4).
3. Job titles and job descriptions of o icers shall remain confidential (I.C. § 5-14-34.3).
4. The home address, telephone number, and contact information of an o icer shall
remain confidential (I.C. § 5-14-3-4(b)(19)).
5. If an o icer is operating undercover, the name, compensation, business address
and telephone number, education and training background, previous work
experience, or dates of first employment shall also remain confidential.
6. Records that are either intra~agency/interagency advisories or deliberative material
that are expressions of opinion or of a speculative nature and that are communicated
for the purpose of making a decision (I.C. § 5-14-3-4).
7. Work product of an attorney for the Department (I.C. § 5-14-3-4).
8. Administrative or technical information that would jeopardize a record keeping or
security system (I.C. § 5-14-3-4),
9. The telephone number and address of a complainant contained in department
records except if the address is the location of the suspected crime, infraction,
accident, or complaint reported (I.C. § 5-14-3-4).
10. Records requested by an o ender that contain personal information about a
correctional o icer, law enforcement o icer, judge, the victim of a crime, or a family
member of any of the preceding (I.C. § 5-14-3-4),
11. Certain law enforcement juvenile-related records (1.C. § 31-39-3-4).
12. Investigatory records (I.C. § 5-14-3-2(i); I.C. § 5-14-3-4).
13. Criminal intelligence information (I.C. § 5-14-3-2(c); 1.C. § 5-14-3-4).
14. Certain types of reports involving but not limited to child abuse and molestation
(1.C.§ 31-33-18-1; 1.C. § 31-33-18-2) and endangered adult abuse (I.C. § 12-10-3-15).
15. Personal identifying information submitted by a person to obtain or renew a license

to carry a handgun, or information obtained by a federal, state, or local government
entity in the course of an investigation concerning a person who applies to obtain or
renew a license to carry a handgun (I.C. § 35-47-2-3).
16. Audio, visual, or audiovisual recordings of law enforcement activities captured by a
body-worn camera or MAV system (I.C. § 5-14-3-4). If disclosure of any law
enforcement recording is required under I.C. § 5-14-3-5.1 or ILC, § 5-14-3-5.2, the
Records Clerk should ensure applicable portions are obscured as required, before
releasing the recordings.
17. A recording that has captured information about airport security, procedures, areas,
or systems, unless there is approval by an appropriate public agency.
18. A record assembled, prepared, or maintained to prevent, mitigate, or respond to an
act of terrorism, including a record which, if released, would have a reasonable
likelihood of threatening public safety by exposing a vulnerability of locations or
structures to a terrorist attack (I.C. § 5-14-3-4(b)(19)).
19. School safety plans and associated information as provided in |.C. § 10-21-1-10 and
LC. § 10-21-1-12.
20. Any other information that may be appropriately denied by those records declared
confidential by a rule adopted by the Department granted by statute, state statute,
rules adopted by the Indiana Supreme Court, or federal law (I.C. § 5-14-3-4).
51.8 SUBPOENAS AND DISCOVERY REQUESTS
Any member who receives a subpoena duces tecum or discovery request for records
should promptly contact a supervisor and the Custodian of Records for review and
processing. While a subpoena duces tecum may ultimately be subject to compliance, it is
not an order from the court that will automatically require the release of the requested
information. Generally, discovery requests and subpoenas from criminal defendants and
their authorized representatives (including attorneys) should be referred to the Prosecuting
Attorney, City Attorney or the courts.
All questions regarding compliance with any subpoena duces tecum or discovery request
should be promptly referred to legal counsel for the Department so that a timely response
can be prepared.

51.9 SECURITY BREACHES
Any member who becomes aware that any Madison Police Department system has been
subject to a cybersecurity incident should notify the Records Clerk as soon as practicable
(1.C. §4-13.1-1-1.5).
The Records Clerk should provide notice to all entities in the form and manner required by
federal, state, and local law. Notice should be given as soon as practicable but not later
than two business days after discovery (I.C. § 4-13. 1-2-9).
51.10 EXPUNGEMENT
Expungement orders received by the Department shall be reviewed for appropriate action
by the
Custodian of Records. Records may include, but are not limited to, a record of arrest,
investigation, detention or conviction.
The Custodian of Records shall expunge such records as ordered by the court. Once
expunged, members shall respond to any inquiry as though the record did not exist (I.C. §
35-38-9-6).
A court order that requires records to be marked as expunged shall be clearly and visibly
marked
by the Custodian of Records. These records shall remain public records (I.C. § 35-38-9-7).

51.11 TRAINING
All members authorized to manage, release or facilitate public access to department
records shall complete a training program that includes identification of material
appropriate for public access and the department systems and procedures guiding such
release and access.

51.12 FEE SCHEDULE
MPD shall comply with Indiana Code 5-14-3-8. Fees; copies
Paper copies in black and white ink will be supplied at (10) cents per page
Paper copies in full color will be supplied at twenty-five (25) cents per page

Video recordings that require no redactions will be supplied at cost of one hundred dollars
($100.00).
Video recordings that require video editing services, such as blurring protected information
or bleeping/removing audio sections containing protected information will be supplied at a
cost of one hundred fifty dollars ($150.00).

MADISON CITY POLICE DEPARTMENT
SUBJECT: USE OF AUTOMATED LICENSE
PLATE READERS (ALPRs)

Number: SOP-052

EFFECTIVE DATE:

REVIEW DATE:

AMENDS/SUPERSEDES: Chief Directive
regarding FLOCK use

WRITTEN BY: Lexipol, Major Ricky Harris

NUMBER OF PAGES: 4

Automated License Plate Readers (ALPRs)
PURPOSE AND SCOPE
The purpose of this policy is to provide guidance for the capture, storage and use of digital
data obtained through the use of Automated License Plate Reader (ALPR) technology.
POLICY
The policy of the Madison Police Department is to utilize ALPR technology to capture and
store digital license plate data and images while recognizing the established privacy rights
of the public.
All data and images gathered by the ALPR are for the o icial use of the Madison Police
Department. Because such data may contain confidential information, it is not open to
public review.
ADMINISTRATION
The ALPR technology, also known as License Plate Recognition (LPR), allows for the
automated detection of license plates. It is used by the Madison Police Department to
convert data associated with vehicle license plates for o icial law enforcement purposes,
including identifying stolen or wanted vehicles, stolen license plates and missing persons.
It may also be used to gather information related to active warrants, homeland security,
electronic surveillance, suspect interdiction and stolen property recovery.
All installation and maintenance of ALPR equipment, as well as ALPR data retention and
access, shall be managed by the Police Chief of the City of Madison. The Chief of Police will

assign members under his/her command to administer the day-to-day operation of the
ALPR equipment and data.
OPERATIONS
Use of an ALPR is restricted to the purposes outlined below. Madison Police Department
members shall not use, or allow others to use, the equipment or database records for any
unauthorized purpose.
(a) Any o icer approved to access the ALPR system must log in with his/her credentials.
Log in credentials shall not be shared between o icers of the Madison Police Department,
or any other agency.
(b) An ALPR shall only be used for o icial law enforcement business.
(c) The o icer must reference a valid case report number or a valid call for service number
in the information field. If a call for service number is entered, the reason must be listed in
the CAD notes.
(d) The o icer’s shift leader must be notified of the entry. The shift leader must approve the
entry into the ALPR system.
(e) An ALPR may be used in conjunction with any routine patrol operation or criminal
investigation. Reasonable suspicion or probable cause is not required before using an
ALPR.
(f) While an ALPR may be used to canvass license plates around any crime scene,
particular consideration should be given to using ALPR-equipped vehicles to canvass areas
around homicides, shootings and other major incidents. Partial license plates reported
during major crimes should be entered into the ALPR system in an attempt to identify
suspect vehicles. No member of the Madison Police Department shall operate ALPR
equipment or access ALPR data without first completing Madison Police Department
approved training as described in this policy.
(g)Routine audits shall be performed monthly by the Chief, Major, or any o icer designated
by the Chief of Police. No ALPR operator may access confidential Madison Police
Department, state or federal data unless authorized to do so.
(h) If practicable, the o icer should verify an ALPR response through the appropriate o icial
law enforcement database before taking enforcement action that is based solely on an
ALPR alert.

DATA COLLECTION AND RETENTION
The Madison Chief of Police is responsible for ensuring systems and processes are in place
for the proper collection and retention of ALPR data. Data will be transferred from vehicles
to the designated storage in accordance with the Madison Police Department procedures.
All stored ALPR data should be retained in accordance with the established records
retention schedule and may not be stored longer than seven (7) days. Thereafter, ALPR data
should be purged unless it has become, or it is reasonable to believe it will become,
evidence in a criminal or civil action or is subject to a discovery request or other lawful
action to produce records. In those circumstances, the applicable data should be
downloaded onto portable media and booked into evidence or placed In the digital
evidence storage system.
ACCOUNTABILITY
All data will be closely safeguarded and protected by both procedural and technological
means. The Madison Police Department will observe the following safeguards regarding
access to and use of stored data:
(a) All ALPR data downloaded to the mobile workstation and in storage shall be accessible
only through a login/password-protected system capable of documenting all access of
information by name, date and time.
(b) Members approved to access ALPR data under these guidelines are permitted access
the data for legitimate law enforcement purposes only, such as when the data relate to a
specific criminal investigation or Madison Police Department-related civil or administrative
action.
(c) ALPR system audits will be conducted by the Chief of Police or a designated employee.
(d) ALPR system audits will be conducted at least once per month.
(e) Any o icer accessing the ALPR system for unauthorized use will be subject to
consequences determined by the Chief of Police and Police Merit Board. A violation of this
policy can result in termination of employment.
(f) Violations of this policy shall be reported by the Chief or Major to the following:
1. The Mayor
2. The board of public works and safety
3. The Police Merit Board

RELEASING ALPR DATA
The ALPR data may be shared only with other law enforcement or prosecutorial agencies
for o icial law enforcement purposes or as otherwise permitted by law, using the following
procedures:
1. The agency makes a written request for the ALPR data that includes:
(i) The name of the agency.
(ii) The name of the person requesting.
(iii) The intended purpose of obtaining the information. The request is reviewed by the
Madison Chief of Police or the authorized designee and approved before the request is
fulfilled.
(iv) The approved request is retained on file.
Requests for ALPR data by non-law enforcement or non-prosecutorial agencies will be
processed as provided in the Records Maintenance and Release Policy.
APPROVED TRAINING
An approved training course shall consist of, at a minimum:
a. Operation of the ALPR system and software;
b. Proper use cases for the ALPR system and “hot lists”
c. Verification of ALPR alerts;
d. Appropriate investigative searches;
e. Constitutional and privacy considerations;
f. Data Security;
g. Records retention and dissemination requirements;
h. Prohibited uses;
i. Audit and accountability requirements;
j. Agency disciplinary requirements;
k. The review of this policy

RESOLUTION 2026-46B
A RESOLUTION OF THE BOARD OF PUBLIC
WORKS AND SAFETY OF THE CITY OF
MADISON, INDIANA REGARDING CLOSING A PORTION
OF MULBERRY STREET FOR THE MADHOP MUSIC FESTIVAL
WHEREAS, there has been a request filed by Tony Novello on behalf of the MadHop Music Festival
committee for a street closing in conjunction with the MadHop Music Festival to be held from Friday, November 6,
2026, through Saturday, November 7, 2026.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS AND SAFETY OF
THE CITY OF MADISON, INDIANA that Mulberry Street from Main Street north to Third Street shall be closed
from 6:00 p.m. on Wednesday, November 4, 2026, through 5:00 p.m. on Sunday, November 8, 2026, inclusive of
the alley intersections.
BE IT FURTHER RESOLVED BY THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY
OF MADISON, INDIANA that said street as closed shall be under the supervision and control of the MadHop
Music Festival committee at the times noted above for the year 2026.
ADOPTED this 19th day of October 2026.
___________________________________
Bob G. Courtney, Chairman
___________________________________
Karl Eaglin, Member
___________________________________
David Carlow, Member
(SEAL)
ATTEST:
____________________________________
Tabatha Eblen, Clerk-Treasurer

Docusign Envelope ID: A78C6501-D7B8-88B1-82C4-958D491170F7

TASK ORDER
This is CEI Task Order No. 2026-01,
consisting of 4 pages.
Task Order
In accordance with Paragraph 1.01 of the Agreement Between Owner and Engineer for Professional
Services – Task Order Edition, dated February 22, 2013 ("Agreement"), Owner and Engineer agree as
follows:
1.

Specific Project Data
A. Title: City of Madison, Indiana – Combined Sewer Overflow (CSO) Compliance Plan
Development & CSO Operational Plan (CSOOP) Update
B. Description: Prepare a CSO Compliance Plan in coordination with the City as required
by the attached Indiana Department of Environmental Management (IDEM) Office of
Water Quality (OWQ) dated August 31, 2026. Update the CSOOP as required by the
attached IDEM OWQ letter dated August 17, 2026, which shall include the
development of Standard Operating Procedures (SOPs) as required by IDEM
OWQ.________________________________________________________________
C. Number of Construction Contracts
The Specific Project is anticipated to be constructed under N/A Construction Contracts.

2.

Services of Engineer
Study and Report Services
Design Services
Bidding or Negotiating Services
Construction and Commissioning Services
Resident Project Representative Services
Other Services
Additional Services
Part 6 of Exhibit A is incorporated by reference unless otherwise noted.

EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition
Copyright © 2009 National Society of Professional Engineers for EJCDC. All rights reserved.
Attachment 1 – Task Order Form
Page 1

Docusign Envelope ID: A78C6501-D7B8-88B1-82C4-958D491170F7

TASK ORDER
3.

Owner's Responsibilities
Owner shall have those responsibilities set forth in Article 2 and in Exhibit B, subject to the
following: N/A

4.

5.

Times for Rendering Services
Phase

Completion Date

Engineer provides CSOOP Update & SOPs to City for Review
Owner Provides CSOOP Update/SOPs Comments to Engineer

December 15, 2026
December 31, 2026

Engineer submits Final CSOOP Update and SOPs to IDEM OWQ

January 30, 2027

Payments to Engineer
A. Owner shall pay Engineer for services rendered as follows:

Category of Services
Basic Services (Exhibit A)
Other Services

Compensation Method

Lump Sum, or
Estimate of
Compensation
for Services

Standard Hourly Rates

$30,000.00

B. The terms of payment are set forth in Article 4 of the Agreement and in Exhibit C.
6.

Consultants: N/A

7.

Other Modifications to Agreement:
A. Article 8.04.A., “Engineer’s Certifications”, of the Agreement is hereby amended to
include the following:
“4. Pursuant to Indiana Code 22-5-1.7-11, the Engineer entering into this Agreement
with the Owner is required to enroll in and verify the work eligibility status of all
its newly hired employees through the E-Verify program. The Engineer is not
required to verify the work eligibility status of all its newly hired employees
through the E-Verify program if the E-Verify program no longer exists.
The Engineer hereby certifies to the Owner that the Engineer does not knowingly
employ an unauthorized alien. The Engineer further affirms that, prior to entering
into its Agreement with the Owner, the Engineer has enrolled in and agrees to
verify the work eligibility status of all its newly hired employees through the EVerify program.
EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition
Copyright © 2009 National Society of Professional Engineers for EJCDC. All rights reserved.
Attachment 1 – Task Order Form
Page 2

Docusign Envelope ID: A78C6501-D7B8-88B1-82C4-958D491170F7

TASK ORDER
The Engineer shall provide to Owner a sworn affidavit on an annual basis or as
requested by the Owner.
5. Pursuant to Executive Order 13846, the Engineer hereby certifies to Owner that
Engineer is not engaged in Investment Activities in Iran.”
8.

Attachments:
•
•
•

Commonwealth Engineers, Inc., Standard Hourly Rates and Reimbursable Expenses
Schedule, July 1, 2026 – June 30, 2027
IDEM OWQ letter dated August 17, 2026
Indiana Department of Environmental Management (IDEM) Office of Water Quality
(OWQ) dated August 31, 2026

9.

Documents Incorporated By Reference: Exhibits A, B, and C

10.

Terms and Conditions: Execution of this Task Order by Owner and Engineer shall make it
subject to the terms and conditions of the Agreement (as modified above), which
Agreement is incorporated by this reference. Engineer is authorized to begin performance
upon its receipt of a copy of this Task Order signed by Owner.

EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition
Copyright © 2009 National Society of Professional Engineers for EJCDC. All rights reserved.
Attachment 1 – Task Order Form
Page 3

Docusign Envelope ID: A78C6501-D7B8-88B1-82C4-958D491170F7

TASK ORDER
The Effective Date of this Task Order is

,

.

OWNER
CITY OF MADISON, INDIANA

ENGINEER
COMMONWEALTH ENGINEERS, INC.

By:

By:

Name:

Bob Courtney

Name:

Robert M. Bellucci, P.E.

Title:

Mayor

Title:

Vice President

Engineer License or
Firm’s Certificate No.
10000127
State of:
Indiana
Date Signed:

Date Signed:

Attest:

Attest:

By:

By:

Title:

Shirley Rynearson
Clerk Treasurer

Title:

9/25/2026

Brady M. Dryer
Partner/Environmental Compliance Mgr.

CFO/Accounting
Approval:
DESIGNATED REPRESENTATIVE FOR
TASK ORDER:

DESIGNATED REPRESENTATIVE FOR TASK
ORDER:

Name:

Brian Jackson

Name:

Brady M. Dryer

Title:

Utility Manager

Title:

Partner/Environmental Compliance Mgr.

Address:

101 W. Main Street

Address:

6325 Digital Way, Suite 101

Madison, IN 47250
E-Mail
Address:

utilitymanager@madison-in-gov

Indianapolis, IN 46278
E-Mail
Address:

[email protected]

Phone:

(812) 265-8316

Phone:

(463) 900-1177

Fax:

(812) 273-6089

Fax:

(317) 887-8641

EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition
Copyright © 2009 National Society of Professional Engineers for EJCDC. All rights reserved.
Attachment 1 – Task Order Form
Page 4

Docusign Envelope ID: A78C6501-D7B8-88B1-82C4-958D491170F7

COMMONWEALTH ENGINEERS, INC.
STANDARD HOURLY RATES AND REIMBURSABLE EXPENSES SCHEDULE
JULY 1, 2026 – JUNE 30, 2027
Billing Class
Principal III
Principal II
Principal I

Rate Per Hour
$ 131.25
$ 120.43
$ 110.08

Project Manager IV
Project Manager III
Project Manager II
Project Manager I

$
$
$
$

108.95
101.93
83.13
74.84

Senior Electrical Engineer

$

101.93

Senior Process Engineer

$

90.17

Project Engineer IV
Project Engineer III
Project Engineer II
Project Engineer I

$
$
$
$

84.62
68.11
63.93
59.27

Engineering Intern III
Engineering Intern II
Engineering Intern I

$
$
$

52.69
49.55
44.69

Designer IV
Designer III
Designer II
Designer I

$
$
$
$

65.79
60.08
54.20
43.86

Operations Specialist

$

53.36

Environmental Compliance Manager
Environmental Compliance Project
Manager
Compliance Specialist

$

64.68

$

38.47

$

36.20

Billing Class
Environmental Scientist III
Environmental Scientist II
Environmental Scientist I

Rate Per Hour
$
48.01
$
40.19
$
36.20

Construction Manager

$

72.00

Resident Project Representative IV
Resident Project Representative III
Resident Project Representative II
Resident Project Representative I

$
$
$
$

54.62
45.42
41.00
36.56

Clerical III
Clerical II
Clerical I

$
$
$

45.43
34.18
25.07

Reproduction Processor

$

31.35

Trainee

$

25.00

CADD Specialist IV
CADD Specialist III
CADD Specialist II
CADD Specialist I

$
$
$
$

51.54
46.83
40.13
32.07

Chief Technology Officer
IT Tech
Multimedia Coordinator

$
$
$

77.29
35.78
61.43

Survey Manager
Surveyor
Project Surveyor
Field Technician

$
$
$
$

70.19
55.28
49.90
42.24

Grants Manager

$

69.66

In order to arrive at the total billing rate, the above direct payroll rates shall be multiplied by factors of 56.8176% and 87.4236%
to account for payroll and general overhead costs respectively. In addition, a 15% profit level is then added to arrive at total
labor costs. This is a total multiplier factor of 3.38 times direct payroll rates.
Reimbursable Expenses
1.
Travel: Starts at the office and shall be at the then approved rate by the U.S. Internal Revenue Service, plus 15% profit.
2.
Subsistence and Lodging: Actual Cost, plus 15% profit.
3.
Express Charges and Postage, other than first class mail: Actual Cost, plus 15% profit.
4.
Paper Prints: $0.75 per square foot, plus 15% profit.
5.
Specialty Software Fee (if applicable): Usage Cost
6.
Special Tests and Services of Special Consultants: Actual Costs, plus 15% profit.
It is agreed that the Owner will make payment of each invoice presented by Commonwealth within thirty (30) days from the
date of the invoice. Payments received after this time shall be subject to an interest charge of 1% per month.

Docusign Envelope ID: A78C6501-D7B8-88B1-82C4-958D491170F7

I NDI ANA DE P ART ME NT O F E NV I RONME NT AL MANA G E ME NT
100 N. Senate Avenue • Indianapolis, IN 46204
(800) 451-6027 • (317) 232-8603 • Fax (317) 233-6647 • www.idem.IN.gov
Mike Braun
Governor

VIA ELECTRONIC MAIL

Clint Woods
Commissioner

August 17, 2026

The Honorable Bob Courtney, Mayor
City of Madison
101 West Main Street
Madison, Indiana 47250
Dear Mayor Courtney:
Re: Combined Sewer Overflow Program
Audit Summary
City of Madison
NPDES Permit No. IN0025666
Jefferson County
On July 22, 2026, staff from the Indiana Department of Environmental
Management (IDEM) Office of Water Quality (OWQ) conducted an audit of both the
approved Combined Sewer Overflow (CSO) Long Term Control Plan (LTCP) and
approved CSO Operational Plan (CSOOP) implementation in Madison. Our
appreciation goes out to Rebecca Frakes, Brian Jackson, and Johnny Caldwell with the
City and Brady Dryer with Commonwealth Engineers for participating in the CSO audit.
The Madison LTCP was approved in a modification of NPDES Permit No.
IN0025666, issued February 18, 2008. The original LTCP was last amended and
approved by IDEM on May 18, 2017. The approved LTCP included an approximately
13-year schedule to capture and provide full treatment of flows from up to and including
the 10-year, 1-hour design storm.
The audit indicated that the City of Madison was in compliance with implementing
the approved LTCP schedule. The following observations were made during the audit:
•

Madison fully implemented their LTCP in April 2019.

•

Madison has a bypass identified in Part II.B.2 of the NPDES permit (Bypass
101). Per the approved LTCP and Construction Permit Approval No. L-0443,
Bypass 101 was to be eliminated as a part of the Wastewater Treatment Plant
(WWTP) improvements to increase the WWTP peak capacity from 5.4 MGD to
10.2 MGD; however, the bypass remains in the permit and is being utilized for
situations beyond the limited conditions identified in Part II.B.2.f of the NPDES
permit. This is to be addressed through the CSO level of control review that
IDEM OWQ is currently conducting.
Visit on.IN.gov/survey or scan the QR code to provide feedback.
We appreciate your input!

Docusign Envelope ID: A78C6501-D7B8-88B1-82C4-958D491170F7

The Honorable Bob Courtney, Mayor
Page 2
The City of Madison CSOOP was last updated and approved by IDEM OWQ on
May 11, 2016. The audit indicated that Madison was not in compliance with
maintaining/implementing the approved plan. The following observations were made
during the audit:
•

A major update to the CSOOP is necessary based on discussions during the
CSO audit. Please send IDEM correspondence within 45 days from the date of
this letter outlining the City’s commitment to updating the CSOOP along with a
proposed timeframe for completing and submitting the CSOOP Update to IDEM.
Please submit a copy that tracks/highlights changes from the previous submittal
or include a summary of changes.

•

Standard Operating Procedures (SOPs) need to be developed for the
maintenance and cleaning of the netting structures located at all three CSO
outfalls; the operation, maintenance, and cleaning of the two equalization basins;
as well as any other procedure where an SOP is necessary, but is not
documented. These SOPs need to be incorporated into the CSOOP as a part of
the update that is required.

•

The City’s Sewer Use Ordinance (SUO) was discussed during the CSO audit to
ensure that all required provisions listed in Part V (Sewer Use Ordinance
Review/Revision and Enforcement) of Attachment A of the City’s NPDES permit
are addressed in the SUO. Please provide the portion of the City’s SUO that
addresses these required provisions within 45 days from the date of this letter or
commit to making the necessary changes if the required provisions are not
addressed in the SUO.

•

Maximizing treatment at the existing WWTP, one of the Nine Minimum Controls,
was discussed during the CSO audit. Madison staff and their consultant
explained the design peak hourly flow rate cannot be achieved during winter
months when all primary clarifiers are being utilized. This issue is to be
addressed through the CSO level of control review that IDEM OWQ is currently
conducting. However, IDEM found the observed peak hourly flow sometimes
achieves the design peak hourly flow rate during the winter months which
conflicts with the statement that Madison is incapable of achieving the design
peak hourly flow rate during winter months. Please respond within 45 days from
the date of this letter clarifying this discrepancy.

Please respond to the items above within the specified timeframes listed. Please
submit such correspondence to IDEM, Office of Water Quality, Municipal NPDES
Permits Section. Please direct any questions regarding this letter to Kara Wendholt at
317-233-5961 or by e-mail at [email protected].

Docusign Envelope ID: A78C6501-D7B8-88B1-82C4-958D491170F7

The Honorable Bob Courtney, Mayor
Page 3
Sincerely,

Leigh Voss, Chief
Municipal NPDES Permits Section
Office of Water Quality
cc:

Rebecca Frakes, Certified Operator
Brady Dryer, Commonwealth Engineers
Kayla Williams, IDEM Wastewater Inspector
SERO

Docusign Envelope ID: A78C6501-D7B8-88B1-82C4-958D491170F7

I NDI ANA DE P ART ME NT O F E NV I RONME NT AL MANA G E ME NT
100 N. Senate Avenue • Indianapolis, IN 46204
(800) 451-6027 • (317) 232-8603 • Fax (317) 233-6647 • www.idem.IN.gov
Mike Braun
Governor

VIA ELECTRONIC MAIL

Clint Woods
Commissioner

August 31, 2026

The Honorable Bob Courtney, Mayor
City of Madison
101 West Main Street
Madison, Indiana 47250
Dear Mayor Courtney:
Re: Combined Sewer Overflow Program
Long Term Control Plan
Level of Control Review
City of Madison
NPDES Permit No. IN0025666
State Judicial Order No. 39C01-0710-CC-538
Jefferson County
The City of Madison has completed all projects included in their approved
Combined Sewer Overflow (CSO) Long Term Control Plan (LTCP) implementation
schedule. The Indiana Department of Environmental Management (IDEM) Office of
Water Quality (OWQ) has conducted a review of data included on Discharge Monitoring
Report (DMR) forms, CSO Monthly Report of Operation (MRO) forms, and other
relevant information to determine whether CSO discharges comply with the approved
CSO LTCP level of control, which is to transport and provide full treatment to wet
weather flows from precipitation events up to and including the 10-year, 1-hour design
storm. The City has three CSOs remaining in their collection system. The timeframe
included in our review was from January 2024 through December 2025.
IDEM sent an initial CSO level of control review letter to Madison on April 30,
2026, requesting additional information on six of the nine CSO discharge events that
occurred within the review timeframe. Madison submitted a letter dated June 10, 2026,
providing responses to IDEM’s comments. The CSO level of control review was also
discussed with the City and their consultant during a CSO audit conducted on July 22,
2026. During that time, IDEM noted Bypass 101, which is identified as prohibited in
Part II.B.2 of the NPDES permit, is being utilized regularly. Per the original LTCP
approval letter by IDEM dated August 23, 2006, subsequent LTCP Amendments, and
IDEM Construction Approval No. L-0443, the bypass was to be eliminated as a part of
the LTCP when the Wastewater Treatment Plant’s (WWTP) peak capacity was
expanded from 5.4 MGD to 10.2 MGD. The design peak hourly flow was also
discussed during the CSO audit. Madison staff and their consultant informed IDEM that
Visit on.IN.gov/survey or scan the QR code to provide feedback.
We appreciate your input!

Docusign Envelope ID: A78C6501-D7B8-88B1-82C4-958D491170F7

The Honorable Bob Courtney, Mayor
Page 2
the 10.2 MGD peak hourly flow cannot be achieved during winter months when all
clarifiers are being utilized. Maximizing treatment at the existing WWTP is one of the
required Nine Minimum Controls required by the federal CSO policy.
It should be noted that IDEM conducted two previous CSO level of control
reviews. The first review, conducted in 2021, found Madison was not achieving their
approved CSO level of control; however, a CSO Compliance Plan was not required at
that time since Madison informed IDEM that the City had recently completed
modifications to maximize flow to the WWTP prior to any flow being diverted to the CSO
storage tank. The second review, conducted in 2024, found that a compliance
determination could not be made due to ongoing issues experienced at the Wells Drive
Lift Station during the review period.
Based on data from the review period January 2024 through December 2025,
information contained in the response letter from Madison dated June 10, 2026, and
discussion during the recent CSO audit conducted in Madison on July 22, 2026, IDEM
has determined that the City’s implemented CSO LTCP did not result in compliance with
the approved CSO level of control associated with their LTCP. This letter is intended to
notify Madison of this inadequacy, which then activates the CSO Compliance Plan
provision in Paragraph 10 of State Judicial Order No. 39C01-0710-CC-538. Therefore,
a CSO Compliance Plan must be submitted for IDEM’s review and approval within 90
days from the date of this letter.
Please note that CSO level of control reviews by IDEM will be ongoing, and
future compliance determinations will be conducted based on future data.
Please contact Kara Wendholt at 317-233-5961 or by email at
[email protected] if you have questions regarding this letter. Thank you for your
attention to this matter.
Sincerely,

Leigh Voss, Chief
Municipal NPDES Permits Section
Office of Water Quality
cc:

Rebecca Frakes, Wastewater Supervisor
Brian Jackson, Utility Superintendent
Brady Dryer, Commonwealth Engineers, Inc.
Sierra Alberts, IDEM Attorney
Kim Rohr, IDEM Wastewater Inspections Section Chief
SERO

Docusign Envelope ID: 588EC781-C80E-8405-831B-4C6E4E4735F4

TASK ORDER
This is CEI Task Order No. 2026-02,
consisting of 4 pages.
Task Order
In accordance with Paragraph 1.01 of the Agreement Between Owner and Engineer for Professional
Services – Task Order Edition, dated February 22, 2013 ("Agreement"), Owner and Engineer agree as
follows:
1.

Specific Project Data
A. Title: City of Madison, Indiana –Industrial Pretreatment Local Limit Evaluation
B. Description: Evaluate Local Limits (LLs) as required by NPDES Permit No.
IN0025666 utilizing the United States Environmental Protection Agency (USEPA)
approved methods. Prepare a supporting Memorandum for submittal to USEPA and
the Indiana Department of Environmental Management (IDEM). Respond to USEPA
comments as required for approval of proposed Local Limits. It should be noted that
any additional pollutant monitoring and analysis that could potentially be required by
USEPA is not included herein. Additionally, the City’s Legal Authority to implement
the pretreatment program will also be assessed and summarized as part of the LL
Memorandum.__________________________________________________________
C. Number of Construction Contracts
The Specific Project is anticipated to be constructed under N/A Construction Contracts.

2.

Services of Engineer
Study and Report Services
Design Services
Bidding or Negotiating Services
Construction and Commissioning Services
Resident Project Representative Services
Other Services
Additional Services
Part 6 of Exhibit A is incorporated by reference unless otherwise noted.
EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition
Copyright © 2009 National Society of Professional Engineers for EJCDC. All rights reserved.
Attachment 1 – Task Order Form
Page 1

Docusign Envelope ID: 588EC781-C80E-8405-831B-4C6E4E4735F4

TASK ORDER
3.

Owner's Responsibilities
Owner shall have those responsibilities set forth in Article 2 and in Exhibit B, subject to the
following: N/A

4.

Times for Rendering Services

Phase

Completion Date

Engineer to provide LL Review Memorandum to Owner for Review

February 28, 2027

Owner Provides LL Review Memorandum Comments to Engineer

March 31, 2027

Engineer submits Final LL Review Memorandum to USEPA & IDEM

April 30, 2027

5.

Payments to Engineer
A. Owner shall pay Engineer for services rendered as follows:

Category of Services
Basic Services (Exhibit A)
Other Services

Compensation
Method

Standard Hourly Rate

Lump Sum, or
Estimate of
Compensation for
Services
$25,000.00

B. The terms of payment are set forth in Article 4 of the Agreement and in Exhibit C.
6.

Consultants: N/A

7.

Other Modifications to Agreement:
A. Article 8.04.A., “Engineer’s Certifications”, of the Agreement is hereby amended to
include the following:
“4. Pursuant to Indiana Code 22-5-1.7-11, the Engineer entering into this Agreement
with the Owner is required to enroll in and verify the work eligibility status of all
its newly hired employees through the E-Verify program. The Engineer is not
required to verify the work eligibility status of all its newly hired employees
through the E-Verify program if the E-Verify program no longer exists.
The Engineer hereby certifies to the Owner that the Engineer does not knowingly
employ an unauthorized alien. The Engineer further affirms that, prior to entering
into its Agreement with the Owner, the Engineer has enrolled in and agrees to
verify the work eligibility status of all its newly hired employees through the EVerify program.
EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition
Copyright © 2009 National Society of Professional Engineers for EJCDC. All rights reserved.
Attachment 1 – Task Order Form
Page 2

Docusign Envelope ID: 588EC781-C80E-8405-831B-4C6E4E4735F4

TASK ORDER
The Engineer shall provide to Owner a sworn affidavit on an annual basis or as
requested by the Owner.
5. Pursuant to Executive Order 13846, the Engineer hereby certifies to Owner that
Engineer is not engaged in Investment Activities in Iran.”
8.

Attachments:
•

Commonwealth Engineers, Inc., Standard Hourly Rates and Reimbursable Expenses
Schedule, July 1, 2026 – June 30, 2027

9.

Documents Incorporated By Reference: Exhibits A,B, and C

10.

Terms and Conditions: Execution of this Task Order by Owner and Engineer shall make it
subject to the terms and conditions of the Agreement (as modified above), which
Agreement is incorporated by this reference. Engineer is authorized to begin performance
upon its receipt of a copy of this Task Order signed by Owner.

EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition
Copyright © 2009 National Society of Professional Engineers for EJCDC. All rights reserved.
Attachment 1 – Task Order Form
Page 3

Docusign Envelope ID: 588EC781-C80E-8405-831B-4C6E4E4735F4

TASK ORDER
The Effective Date of this Task Order is

,

.

OWNER
CITY OF MADISON, INDIANA

ENGINEER
COMMONWEALTH ENGINEERS, INC.

By:

By:

Name:

Bob Courtney

Name:

Robert M. Bellucci, P.E.

Title:

Mayor

Title:

Vice President

Engineer License or
Firm’s Certificate No.
10000127
State of:
Indiana
Date Signed:

Date Signed:

Attest:

Attest:

By:

By:

Title:

Shirley Rynearson
Clerk-Treasurer

Title:

9/25/2026

Brady M. Dryer
Partner/Environmental Compliance Mgr.

CFO/Accounting
Approval:
DESIGNATED REPRESENTATIVE FOR
TASK ORDER:

DESIGNATED REPRESENTATIVE FOR TASK
ORDER:

Name:

Brian Jackson

Name:

Brady M. Dryer

Title:

Utility Manager

Title:

Partner/Environmental Compliance Mgr.

Address:

101 W. Main Street

Address:

6325 Digital Way, Suite 101

Madison, IN 47250
E-Mail
Address:

utilitymanager@madison-in-gov

Indianapolis, IN 46278
E-Mail
Address:

[email protected]

Phone:

(812) 265-8316

Phone:

(463) 900-1177

Fax:

(812) 273-6089

Fax:

(317) 887-8641

EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition
Copyright © 2009 National Society of Professional Engineers for EJCDC. All rights reserved.
Attachment 1 – Task Order Form
Page 4

Docusign Envelope ID: 588EC781-C80E-8405-831B-4C6E4E4735F4

COMMONWEALTH ENGINEERS, INC.
STANDARD HOURLY RATES AND REIMBURSABLE EXPENSES SCHEDULE
JULY 1, 2026 – JUNE 30, 2027
Billing Class
Principal III
Principal II
Principal I

Rate Per Hour
$ 131.25
$ 120.43
$ 110.08

Project Manager IV
Project Manager III
Project Manager II
Project Manager I

$
$
$
$

108.95
101.93
83.13
74.84

Senior Electrical Engineer

$

101.93

Senior Process Engineer

$

90.17

Project Engineer IV
Project Engineer III
Project Engineer II
Project Engineer I

$
$
$
$

84.62
68.11
63.93
59.27

Engineering Intern III
Engineering Intern II
Engineering Intern I

$
$
$

52.69
49.55
44.69

Designer IV
Designer III
Designer II
Designer I

$
$
$
$

65.79
60.08
54.20
43.86

Operations Specialist

$

53.36

Environmental Compliance Manager
Environmental Compliance Project
Manager
Compliance Specialist

$

64.68

$

38.47

$

36.20

Billing Class
Environmental Scientist III
Environmental Scientist II
Environmental Scientist I

Rate Per Hour
$
48.01
$
40.19
$
36.20

Construction Manager

$

72.00

Resident Project Representative IV
Resident Project Representative III
Resident Project Representative II
Resident Project Representative I

$
$
$
$

54.62
45.42
41.00
36.56

Clerical III
Clerical II
Clerical I

$
$
$

45.43
34.18
25.07

Reproduction Processor

$

31.35

Trainee

$

25.00

CADD Specialist IV
CADD Specialist III
CADD Specialist II
CADD Specialist I

$
$
$
$

51.54
46.83
40.13
32.07

Chief Technology Officer
IT Tech
Multimedia Coordinator

$
$
$

77.29
35.78
61.43

Survey Manager
Surveyor
Project Surveyor
Field Technician

$
$
$
$

70.19
55.28
49.90
42.24

Grants Manager

$

69.66

In order to arrive at the total billing rate, the above direct payroll rates shall be multiplied by factors of 56.8176% and 87.4236%
to account for payroll and general overhead costs respectively. In addition, a 15% profit level is then added to arrive at total
labor costs. This is a total multiplier factor of 3.38 times direct payroll rates.
Reimbursable Expenses
1.
Travel: Starts at the office and shall be at the then approved rate by the U.S. Internal Revenue Service, plus 15% profit.
2.
Subsistence and Lodging: Actual Cost, plus 15% profit.
3.
Express Charges and Postage, other than first class mail: Actual Cost, plus 15% profit.
4.
Paper Prints: $0.75 per square foot, plus 15% profit.
5.
Specialty Software Fee (if applicable): Usage Cost
6.
Special Tests and Services of Special Consultants: Actual Costs, plus 15% profit.
It is agreed that the Owner will make payment of each invoice presented by Commonwealth within thirty (30) days from the
date of the invoice. Payments received after this time shall be subject to an interest charge of 1% per month.

The Salvation Army
and
City of Madison
Bob Courtney, Mayor
Memorandum of Understanding
The City of Madison and The Salvation Army Winter Contingency/Emergency Shelter
Plan WHEREAS, the Parties herein desire to enter into a Memorandum of Understanding
setting forth the basic provisions to be provided by the collaborative:
This agreement will be in effect from November 1, 2026, to October 31, 2027. The Madison
Winter Shelter will be open for emergency shelter between the hours of 7:30 P.M. and 7:00
A.M. The Shelter is in the Dining room of the Madison Salvation Army Corps – located at
331 E. Main St. in Madison, Indiana. When overnight temperatures are forecasted to reach
32 degrees or less, contingent upon the availability of trained/certified staff/volunteers and
resources. A decision will be made at 5pm. Both parties acknowledge that The Salvation
Army is not designed to provide overnight shelter. Shower and laundry facilities will be
available upon the availability of volunteers to assist with this.
This agreement may be renewed, and subject to agreement by all parties. The Salvation
Army agrees to:
On an ongoing basis, The Salvation Army will continue to:
1.Provide breakfast and lunch through its ongoing feeding program. Breakfast is served at
9:00 A.M. Monday through Friday. Coffee and donuts will be on Saturday and Sunday at
8:30 A.M. to 9:30 A.M.
2. Provide free blankets, coats, hats, gloves, and warm layers based on funding and
donations. Clients may come into the building during business hours Monday through
Friday 10:00 A.M. to 3:00 P.M. and Sunday 9:00 A.M. to 12:00 P.M. (The Salvation Army will
continue to accept donations and seek additional resources to provide weather gear.)
3.Provide a monthly draw request for Warming Center operational expenses as set forth in
the budget provided by to the city as funding permits. When funds are depleted, the
emergency shelter may not be able to open.
4. When possible, notify the City of Madison 24 hours in advance if the Warming Center will
not be open, despite weather forecasts predicting the need (if adequate volunteers fail to
arrive for the time the emergency shelter is scheduled to be open, it will not open).
5. The Salvation Army will ensure that clients are not on the sidewalk on Walnut and in
front of the building excluding operating hours. Monday- Friday clients are allowed to wait

from 8:30am to 5:00pm as services are offered to help them in operational hours. Clients
will be guided to stay inside the building, especially during extreme temperatures. After
5:00pm Clients will be asked to leave as this is a time of loitering around the building.
Shelter nights clients may start to wait at 6:30pm as it is cold and entry at 7:00pm is a
possibility. Cleanliness and behavior will be a factor in waiting on the sidewalk or in front of
the Salvation Army building.
In the event temperature is forecasted to drop below 32 degrees by 5:00 P.M., and
sufficient volunteer and financial resources are available, The Salvation Army will
open an overnight emergency shelter providing the following:
1. The Dining Room is available for use from 7:30 P.M. -7:00 A.M. If there are already
other events or programs already scheduled or the room is needed by the Salvation
Army, then we will not be able to accommodate overnight guests. The Salvation
Army’s Building will not be able to be used for Winter Shelter the week of December
13-19 as it will be occupied with The Salvation Army’s Christmas Distribution.
2. Provide at least two opportunities for prospective volunteers to complete Safe from
Harm training.
3. Provide clean bedding for each client every night that the shelter is open as City
funding permits.
4. Provide the City with the name and contact information of contact person in the
event of an emergency.
The Salvation Army also agrees to work with the community to ensure Safe from Harm
Certified Volunteers are available (volunteers must meet all Salvation Army
registration requirements, including passing background checks and be willing to
fulfill the duties in the position description).
1. In the event at least two (2) volunteers or paid employees per room, and a
floater are not available, the emergency shelter cannot open
2. Volunteers will be required to read and sign the volunteer position description
The City agrees to and/or acknowledges that it will:
1. Provide help with washing and drying bedding.
2. Provide supplemental funding for the purchase of additional food necessary during
the time the Warming Center is open and in use.
3. Endeavor to provide financial support and volunteer coordination to ensure
Warming Center services are available to the community from The Salvation Army
as described herein.
4. Ensure immediate police response and support in the event of an emergency

5. Provide intermittent police drop-in visits to elevate security and act as a deterrent to
violence and other criminal activity.
This Memorandum of Understanding (MOU) contains basic provisions that will guide the
working relationship between both parties. Conditions of this MOU may be amended or
terminated, in writing, at any time with concurrence of both parties. This MOU contains all
the terms and conditions agreed upon by the contracting parties. No other understanding,
oral or otherwise, shall be deemed to exist or bind either of the parties.
Contact Information:
The Salvation Army of Madison- Director Andrea Wooten
Address- 331 E. Main St. Madison, IN 47250
Phone Number: Office-(812)265-2157 or Cell-(812)493-2095
Email: [email protected]

The City of Madison
Contact: Mayor Bob Courtney or Mayor’s Assistant
Address: 101 W Main St. Madison, IN 47250
Phone Number-(812)265-8300
Email: [email protected] and [email protected]

THE SALVATION ARMY,
AN ILLINOIS CORPORATION
By:

City OF MADISON
BOB COURTNEY, MAYOR
By:

Name:

Name:

Title:

Title: