On the agenda: Edwardsville meeting — ALPR (May 27)

Meeting Date:
May 27, 2026
Meeting Time:
4:30 P.M.
Meeting Location: City Hall
118 Hillsboro Avenue

PUBLIC SERVICES COMMITTEE
AGENDA
Committee Members
Jennifer Warren, Alderman, Chair
SJ Morrison, Alderman
Adam Hanna, Alderman
1. Public Comment
2. Approval of the Minutes from the April 29, 2026 Public Services Committee Meeting
3. Resolution Authorizing the Purchase of One (1) X-Series Aluminum Type I Custom
Ambulance and Associated Equipment in an Amount not to Exceed $455,916.00
4. Resolution Authorizing Second Amendment to Intergovernmental Agreement for Fire &
EMS Services to Fort Russell Fire Protection District
5. Approval of a Memorandum of Understanding Between the City of Edwardsville and the
Edwardsville Community Unit School District #7 – In Reference to: Intergovernmental
Police Service Assistant Agreement (School Resource Officer Program)
6. A Resolution Authorizing the Police Department to Purchase Four (4) Police Patrol
Vehicles
7. A Resolution Authorizing the Police Department to Purchase One (1) Administrative
Vehicle
8. A Resolution Authorizing the Police Department to Purchase Six (6) Axon Enterprise, Inc.
Fleet 3 In-Car Cameras and Associated Technology
9. Change Order #1 for the for the Arbor Lakes/Halleck Avenue Lift Station Elimination
Project in the increased amount of $73,080.

Old Business:

New Business:
Information:
1. Change Order #4 for the North Main Street Water Main and Streetscape Improvements
Contract in the increased amount of $7,628.75
2. BPAC Annual Report 2025-2026
PUBLIC SERVICES COMMITTEE MEETING: June 10, 2026 at 4:30 p.m. at City Hall, 118
Hillsboro Avenue.
If prospective attendees require an interpreter or other access accommodation, please
contact the Edwardsville City Clerk’s office at 618-692-7500 no later than 48 hours prior
to the commencement of the meeting to arrange the accommodations.

PUBLIC SERVICES COMMITTEE
MINUTES
Wednesday, April 29, 2026

Approved Signature: __________________________________ Approval Date: _____________
Present:
Alderman Jennifer Warren
Alderman SJ Morrison
Alderman Adam Hanna
Eric Williams, City Administrator
Ryan Zwijack, Public Works Director
David Sirko, City Engineer
Breana Buncher, City Planner
Jack Vonderheide, Assistant City Planner
Cathy Hensley, Communications
Nate Tingley, Parks Director
Mike Fillback, EPD
Don Munsch, Intelligencer

I.

Public Comment: None.

II.

Council Matters:

Excused:

A. Approval of Minutes from the April 13, 2026 Public Services Committee
meeting:
Alderman Warren made a motion to approve with Alderman Hanna seconding
the motion. All Ayes. Committee forwarded to Council for information.
B. Resolution Approving University Pointe Plaza Preliminary Plat
Alderman Warren made a motion to approve with Alderman Hanna seconding
the motion. Staff explained that this plat proposes 7 lots and 2 common areas. All
Ayes with a note to add no parking along State Route 157. Committee forwarded to
Administrative and Community Services for consideration.
C. Approval to Award the Holyoake Reconstruction to Gelly Excavating &
Construction, in the amount of $2,526,099.36
Alderman Warren made a motion to approve with Alderman Morrison seconding
the motion. Staff explained that this is for improvements to the Leclaire Park
retaining wall along with the replacement of water main and reconstruction of
Holyoake Rd. and Park Pl. All Ayes. Committee forwarded to Council for
consideration.

D. Approval of a Professional Services Agreement with SMS Engineers, Inc. for the
Holyoake Reconstruction Construction Engineering Services in the amount of
$256,000.00
Alderman Warren made a motion to approve with Alderman Hanna seconding
the motion. Staff explained that for the preliminary engineering for the
improvement project. All Ayes. Committee forwarded to Council for consideration.
E. Approval of an Intergovernmental Agreement between the Madison County Mass
Transit District, the City of Edwardsville, Illinois and the Village of Glen Carbon,
Illinois
Alderman Warren made a motion to approve with Alderman Hanna seconding
the motion. Staff explained that this is for the installation of a public shared-use
path. Two Ayes (Warren, Hanna) and one Abstain (Morrison). Committee forwarded
to Council for consideration.
F. Approval of an Ordinance Authorizing the City of Edwardsville, Madison County,
Illinois, to borrow funds from the Public Water Supply Loan Program
Alderman Warren made a motion to approve with Alderman Morrison seconding
the motion. Staff explained that this is to allow the City to apply for a loan from the
IEPA’s Water Supply Loan Program for the Water Treatment Plant Improvements.
All Ayes. Committee forwarded to Council for consideration.
G. A Resolution Granting Signature Authority to the Director of Public Works for
Public Water Supply Loan Program Loan Application Documents
Alderman Warren made a motion to approve with Alderman Hanna seconding
the motion. Staff explained that this is for the director of Public Works to sign on
behalf of the City for the Public Water Supply Loan Program Loan Application. All
Ayes. Committee forwarded to Council for consideration.
III. Old Business:
IV. New Business:
V. Information:
A.

Next Public Services Committee meeting will be held at City Hall, 118 Hillsboro Ave.
on Wednesday, May 13, 2026 at 4:30 p.m.

VII. Adjournment: Alderman Warren made a motion to adjourn. Alderman Hanna seconded
the motion. All Ayes. Committee adjourned at 4:48 pm.

Public Services Committee Minutes
April 29, 2026
Page 2 of 2

DATE: May 19, 2026
ACTION ITEM TITLE: RESOLUTION
AUTHORIZING THE PURCHASE OF ONE (1) X-SERIES
ALUMINUM TYPE I CUSTOM AMBULANCE AND
ASSOCIATED EQUIPMENT IN AN AMOUNT NOT TO
EXCEED $455,916.00
ORIGIN:
SUMMARY:
This Resolution authorizes the purchase of one (1) X-Series Aluminum Type I Custom
Ambulance with Ford F550, LWB, 4x4, Diesel and associated equipment from American
Response Vehicles, located at 521 Hillsdale Rd, Columbia, MO 65201, for a total cost of
$455,916.00.

RATIONALE:
The Fire Department is requesting to purchase an ambulance locking in today’s prices but
not take delivery of the unit or pay for the unit until it is completed approximately 3 years
from now. Edwardsville Fire Department (EFD) has been working to standardize the
ambulance fleet to simplify operations and improve maintenance efficiency.
The purchase of this unit allows us to stay on the replacement schedule of buying a new
ambulance every three years. With three ambulance units operating 24/7/365 this will leave
our oldest frontline ambulance on the street at 9 yrs. of age. In today’s economy, delivery
on a new ambulance is about 36-48 months out with build time, consequently an order in
2026 will not be delivered until FY 29/30.
ARV’s current pricing program locks-in today’s prices for that period on everything except
the Stryker Power Load Cot. This is something ARV competitors do not currently do,
presumably due to expected cost increases over that time. EFD currently has a remounted
American Response Vehicle (ARV) ambulance and a new ARV ambulance due to be delivered
and in service in the coming months. EFD and has found this brand to be well constructed
and reliable and can be serviced here locally. The ambulance would be purchased through a
joint purchasing agreement with HGACBuy, of which Edwardsville is a member.

COMPLIANCE WITH COMPREHENSIVE PLAN OR OTHER PLAN: N/A

SUGGESTED COUNCIL ACTION: Purchase unit to remain on replacement schedule.

Resolution No. ______________
A RESOLUTION AUTHORIZING THE PURCHASE OF (ONE) AEV X-SERIES
ALUMINUM TYPE I CUSTOM AMBULANCE AND ASSOCIATED
EQUIPMENT IN AN AMOUNT OF $455,916.00
WHEREAS, the City of Edwardsville provides a full transport advanced life support
ambulance service; and
WHEREAS, demand for services has increased to the point that three ambulances
staffed 24/7 are needed to adequately protect our citizens; and
WHEREAS, Ambulance manufacturers have extended delivery times reaching out as far
as FY 29/30; and
WHEREAS, the Edwardsville Fire Department has previously used AEV ambulances
and believe them to be proven in quality construction; and
WHEREAS American Emergency Vehicles (AEV) will lock-in current pricing of
$455,916.00 on purchase of a new ambulance with delivery date which falls within the
FY 29/30 budget; and
WHEREAS, HGACBuy has awarded the AEV Type 1 Ford X-Series, Ambulance
Contract number AM 10-23 for Ambulances, EMS, and Other Special Service Vehicles,
to American Emergency Vehicles (AEV) from 10/01/23 through 9/30/27; and
WHEREAS, the Houston-Galveston Area Council (HGACBuy) Purchasing Cooperative
is a governmental procurement organization that establishes competitively priced
contracts for goods and services, by virtue of a competitive public procurement process;
and
WHEREAS, the City of Edwardsville is a member of HGACBuy, and qualifies as a
public agency as defined by the Illinois Governmental Joint Purchasing Act; and
WHEREAS, the Section 2-594 of the Codified Ordinances of the City of Edwardsville
authorizes the City and its employees to use the provisions for joint purchases by
government units as embodied in state statutes.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF EDWARDSVILLE that:
The City of Edwardsville City Council has reviewed and hereby approves the purchase of
one (1) X-Series Aluminum Type I Custom Ambulance with Ford F550, LWB, 4x4,
Diesel and associated equipment from American Response Vehicles, located at 521
Hillsdale Rd, Columbia, MO 65201, for a total cost of $455,916.00, to be paid in fiscal
year 2029/2030.
PASSED BY THE CITY COUNCIL OF THE CITY OF EDWARDSVILLE,
ILLINOIS, this _______ day of May 2026.
AYES:____
NAYS:____

ABSENT:____
ABSTENTION:
APPROVED BY THE MAYOR OF THE CITY OF EDWARDSVILLE, ILLINOIS,
this _____ day of May 2026.

Art Risavy, Mayor

ATTEST:
Michelle Boyer, City Clerk

ARV PROPOSAL
Prepared by:

Prepared for:

Craig Smith
American Response Vehicles

Brendan McKee
333 South Main
Edwardsville, Illinois 62025

American Response Vehicles | Brendan McKee

Submitted on: 4/23/2026
Valid until: 5/22/2026

Cover letter
Dear Brendan,
Thank you for considering American Response Vehicles (ARV), the nation’s largest ambulanceonly dealership and proud representative of AEV, the #1 selling ambulance brand for over 15
years. AEV ambulances are renowned for their safety, durability, and reliability, with every model
designed to prioritize provider safety.
AEV produces over 1,200 units annually—significantly outpacing competitors—and continually
refines its designs for exceptional performance. Their rigorous safety testing exceeds industry
standards, including double destructive impact dynamic testing and static load tests surpassing
competitors by 40%. This commitment to innovation makes AEV the trusted choice for critical
missions nationwide.
As the largest U.S. ambulance manufacturer, AEV delivers vehicles with low ownership costs,
minimal maintenance needs, and unmatched serviceability. Built in a cutting-edge 400,000 sq. ft.
facility, all ambulances come with industry-leading warranties, ensuring dependability for years
to come.
Our team at ARV works directly with your agency to design ambulances that fit your fleet's exact
needs. With decades of experience and a network spanning 14 states, we deliver solutions built
on real-world knowledge from fleets like yours. No other dealership in the region can match our
expertise or insight.
All AEV ambulances exceed F.M.V.S.S. and KKK-A-1822-F standards and can align with CAAS
and NFPA requirements. Built on ambulance prep chassis and certified by NTEA, AEV
ambulances set the standard for safety and reliability.

Edwardsville (IL) Fire Department
American Response Vehicles

1

Project Fees

Description

Price

2027 or Newer AEV X-Series Aluminum Type I Custom Ambulance
Ford F550, LWB, 4x4, Diesel

$386,725.00

Less AEV,Ford, & ARV Discounts

$9,000.00

Optionally priced Stryker powerload and cot

78,191.00

Total

$455,916.00

• Terms are 100% NET at final delivery, or active lease purchase. No downpayment required.
• Prices are protected from date of order to date of final delivery, with NO escalation clauses
regardless of industry price increases during order/production phase. Price quoted is good
for 60 days from date of proposal and will need to be requoted after 60 days if sale is not
committed.
• NOTE: Arv will not secure stryker pricing.
Optional Priced item
1. Stryker Powerload

$32,677.00

2. Stryker Power Pro 2

$35,414.00

Edwardsville (IL) Fire Department
American Response Vehicles

2

Proposal Includes
• Delivery will be Q1 2029
• Final inspection trip for up to 2 Edwardsville FD members

Edwardsville (IL) Fire Department
American Response Vehicles

3

Standard chassis manufacturer’s warranties apply and will start on the date and mileage at
delivery. The warranty on our all-aluminum fully welded modular body is 20 years. Our
conversion warranty, including our electrical system, paint, and graphics, is 7 years or 70,000
miles. All third-party components, including but not limited to warning lights and systems,
patient mobility products, portable equipment, suspension systems, and HVAC systems, are
covered by their respective manufacturers' warranties and are not the responsibility of AEV or
American Response Vehicles.
All parts and service are available through our facility in Columbia, Missouri; our facility in West
Jefferson, North Carolina; or one of our remote service facilities in Nebraska or Illinois. Mobile
Road Service is available with our fully stocked and equipped service vans to maintain your
fleet right in your own facilities. We offer twenty-four-hour delivery on parts in most cases. If a
part is not in our inventory, it will be shipped directly from the manufacturer, again, in most
cases within twenty-four hours.
Thank you for your consideration of ARV. We look forward to continuing to provide you with
the very best ambulance available on the market today. If I may be of any assistance, please
contact me at 1-888-448-8881.
Sincerely,
Craig Smith
Regional Sales Manager

Edwardsville (IL) Fire Department
American Response Vehicles

4

SALES AGREEMENT
Prepared by:

Prepared for:

Craig Smith
American Response Vehicles

Edwardsville (IL) Fire Department
333 South Main
Edwardsville, Illinois 62025

American Response Vehicles | Brendan McKee

Submitted on: 4/23/2026

00001738 Description

Price

2027 or newer AEV X-Series Aluminum Type I Custom Ambulance
Ford F550, LWB, 4x4, Diesel

$386,725.00

Less AEV,Ford, & ARV Discounts

$9,000.00

Stryker Powerload and Power pro 2 cot

78,091.00

Total

$455,916.00

Standard chassis manufacturers’ warranties apply and will start on the date and mileage at delivery. The warranty on our
all-aluminum fully welded modular body is 20 years. Our conversion warranty, including our electrical system, paint, and
graphics, is 7 years or 70,000 miles.
All third-party components, including but not limited to warning lights and systems, patient mobility products, portable
equipment, suspension systems, and HVAC systems, are covered by their respective manufacturers' warranties and are
not the responsibility of AEV or American Response Vehicles.
All parts and service are available through our facility in Columbia, Missouri; our facility in West Jefferson, North Carolina;
or one of our remote service facilities in Nebraska or Illinois. Mobile Road Service is available with our fully stocked and
equipped service vans to maintain your fleet right in your own facilities. We offer twenty-four-hour delivery on parts in
most cases. If a part is not in our inventory, it will be shipped directly from the manufacturer, again, in most cases, within
twenty-four hours.

Edwardsville (IL) Fire Department
American Response Vehicles

5

Proposal Summary
American Response Vehicles proposes to Edwardsville (IL) Fire Department the project outlined in
this document for a fee of $455,916.00. This fee covers the following:
• Project management
• Equipment and materials
• Labor
• Scheduling and supervision
• Quality assurance

Please note that additional charges may apply if:
•
•

Changes are made to the project scope after this document has been signed.
There are discrepancies between the allowances outlined above and the actual cost of
items.

The titling documents will be addressed to the same name and address as listed on the title page
unless corrected information is provided in this document.
To proceed, we require agreement on this quote, including any modifications discussed during the
presentation of this document, and the signing of the contractual agreement referencing this
proposal.
American Response Vehicles

Edwardsville (IL) Fire Department

Craig Smith

Brendan McKee

Regional Sales
Manager

Edwardsville (IL) Fire Department
American Response Vehicles

6

Terms & Conditions
• ALL WARRANTIES, IF ANY, BY A MANUFACTURER OR SUPPLIER OTHER THAN AMERICAN RESPONSE
VEHICLES, INC. ARE THEIRS, NOT AMERICAN RESPONSE VEHICLES, INC. AND ONLY SUCH
MANUFACTURER OR OTHER SUPPLIER SHALL BE LIABLE FOR PERFORMANCE UNDER SUCH
WARRANTIES, UNLESS AMERICAN RESPONSE VEHICLES, INC. FURNISHES BUYER WITH A SEPARATE
WRITTEN WARRANTY OR SERVICE CONTRACT MADE BY AMERICAN RESPONSE VEHICLES, INC. ON ITS
OWN BEHALF, AMERICAN RESPONSE VEHICLES, INC. HEREBY DISCLAIMS ALL WARRANTIES, EXPRESS OR
IMP LIED, INCLUDING ANY IMPLIED WARRANTIES OR MERCHANTABILITY OR FITNESS FOR A PARTICULAR
PURPOSE: (A) ON ALL GOODS AND SERVICES SOLD BY AMERICAN RESPONSE VEHICLES, INC., AND (B)
ON ALL USED VEHICLES WHICH ARE HEREBY SOLD "AS IS - NOT EXPRESSLY WARRANTED OR
GUARANTEED."

• THIS ORDER IS A BINDING CONTRACT AFTER ACCEPTANCE BELOW BY AMERICAN RESPONSE VEHICLES'
AUTHORIZED REPRESENTATIVE.

• THIS DOCUMENT COMPRISES THE ENTIRE AGREEMENT AFFECTING THIS PURCHASE AND NO OTHER
AGREEMENT OR UNDERSTANDING OF ANY NATURE CONCERNING SAME HAS BEEN MADE OR ENTERED
INTO, OR WILL IT BE RECOGNIZED. I HEREBY CERTIFY THAT NO CREDIT HAS BEEN EXTENDED TO ME FOR
THE PURCHASE OF THIS MOTOR VEHICLE EXCEPT AS APPEARS IN WRITING ON THE FACE OF THIS
AGREEMENT. I HAVE READ THE MATTER PRINTED ON THE BACK HEREOF AND AGREE TO IT AS A PART
OF THIS ORDER THE SAME AS IF IT WERE PRINTED ABOVE MY SIGNATURE. I CERTIFY THAT I AM OF
LEGAL AGE, AND HEREBY ACKNOWLEDGE RECEIPT OF A COPY OF THIS ORDER.

• All vehicles will be freighted FOB Columbia, MO or factory, and delivered C.O.D. Payment can either be made by
cashier's check or wire transfer only. Government entities (backed by Government funds) can make payment by
Government check. Delivery stated on the front of Sales Agreement is based on the number of Calendar days
after receipt of American Response Vehicles, Inc. signed shop order confirmation. Please note items beyond the
control of American Response Vehicles, Inc. and/or change orders may affect delivery.

• Any warranty claims will be handled exclusive of total payment of vehicle. Please see warranty section of your
Owner’s manual for all information pertaining to warranty.

• If the used motor vehicle which has been traded in as part of the consideration for the motor vehicle ordered
hereunder is not to be delivered to American Response Vehicles, Inc., until delivery to Purchaser of such motor
vehicle, the used motor vehicle shall be reappraised at that time and such reappraise value shall determine the
allowance made for such used motor vehicle. If such reappraised value is lower than the original allowance
shown on the front of this Order, Purchaser may, if dissatisfied therewith cancel this Order, provided, however,
that such right to cancel is exercised prior to the delivery of the motor vehicle ordered hereunder to the
Purchaser and surrender of the used motor vehicle to American Response Vehicles, Inc. Any trade-in vehicle
shall have no deferred maintenance.

• Purchaser agrees to deliver to American Response Vehicles, Inc. satisfactory evidence of title to any used motor
vehicle traded in as a part of the consideration for the motor vehicle ordered hereunder at the time of delivery
of such used motor vehicle to American Response Vehicles, Inc. Purchaser warrants any such used motor
vehicle to be his property free and clear of all liens and encumbrances except as otherwise noted herein.

Edwardsville (IL) Fire Department
American Response Vehicles

7

Terms & Conditions
• American Response Vehicles, Inc. shall not be liable for failure to deliver or delay in delivering the motor
vehicle covered by this Order where such failure or delay is due, in whole or part, to any cause beyond the
control or without the fault or negligence of American Response Vehicles, Inc.

• Manufacturer has reserved the right to change the design of any new motor vehicle, as is, accessories or parts
thereof at any time without notice and without obligation to make the same or any similar change upon any
motor vehicle, chassis, accessories or parts thereof previously purchased by or shipped to American Response
Vehicles, Inc. or being manufactured or sold in accordance with American Response Vehicles, Inc. orders.
Correspondingly, in the event of any such change by the Manufacturer, American Response Vehicles, Inc. shall
have no obligation to Purchaser to make the same or any similar change in any motor vehicle, chassis,
accessories or parts thereof covered by this Order either before or subsequent to delivery thereof to Purchaser.

• The price for the motor vehicle specified on the face of this Order includes reimbursement for any Fleet
Incentive Discounts, and Federal Excise taxes, if applicable, but does not include sales taxes, use taxes or
occupational taxes based on sale volume, (Federal, State or Local) unless expressly so states. Purchaser
assumes and agrees to pay, unless prohibited by law, any such sales, use or occupational taxes imposed on or
applicable to the transaction covered by this Order, regardless of which party may have primary tax liability
therefore.

• USED VEHICLE WHETHER OR NOT SUBJECT TO MANUFACTURER’S WARRANTY: UNLESS A SEPARATE
WRITTEN INSTRUMENT SHOWING THE TERMS OF ANY AMERICAN RESPONSE VEHICLES, INC. WARRANTY
OR SERVICE CONTRACT IS FURNISHED BY AMERICAN RESPONSE VEHICLES, INC. TO BUYER, THIS VEHICLE
IS SOLD “AS IS - NOT EXPRESSLY WARRANTED OR GUARANTEED”, AND THE SELLER HEREBY DISCLAIMS TO
THE EXTENT PERMITTED BY LAW, ALL WARRANTIES, EITHER EXPRESS OR IMPLIED, INCLUDING ANY
IMPLIED WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE.

• PURCHASER SHALL NOT BE ENTITLED TO RECOVER FROM AMERICAN RESPONSE VEHICLES, INC. ANY
CONSEQUENTIAL DAMAGES, DAMAGE TO PROPERTY, DAMAGES FOR LOSS OF USE, LOSS OF TIME, LOSS OF
PROFITS, OR INCOME, OR ANY OTHER INCIDENTAL DAMAGES.

• All costs and expenses incurred by American Response Vehicles for work completed and accepted by the
purchaser before receipt of a termination notice will remain the purchaser's responsibility. These costs
include direct labor, materials, and any other expenses reasonably incurred in fulfilling the agreement, not to
exceed a total of 5% of the final sale price of the project.

• Failure or refusal to accept delivery: should the Purchaser fail or refuse to accept delivery and/or complete
payment in full, unless the vehicle fails to meet requirements found in the shop order confirmation document,
the Purchaser acknowledges they are liable to American Response Vehicles, Inc. for expenses and reasonable
profit on the ordered vehicle.

Edwardsville (IL) Fire Department
American Response Vehicles

8

DATE: 05/19/2026
ACTION ITEM TITLE: RESOLUTION
AUTHORIZING SECOND AMENDMENT TO
INTERGOVERNMENTAL AGREEMENT FOR FIRE &
EMS SERVICES TO FORT RUSSELL FIRE PROTECTION
DISTRICT.

ORIGIN: Fire Department

SUMMARY:
This Resolution authorizes execution of the Second Amendment to the Intergovernmental
Agreement between the City of Edwardsville and the Fort Russell Fire Protection District for the
continued provision of fire protection and emergency medical services (EMS). The Amendment
extends the Agreement for a five-year term from July 1,2026 through June 30, 2031.
The District will pay the City annual service fees during the extension period as follows:
• FY 2026–2027: $156,437.60
• FY 2027–2028: $164,243.84
• FY 2028–2029: $172,439.61
• FY 2029–2030: $181,044.35
• FY 2030–2031: $190,078.46
Payments are to be made quarterly at 25% of the annual fee.
The Ft. Russell Fire Protection District also agrees to make a one-time $60,000 donation to
support the Fire Department’s acquisition of a Can-Am Defender 6x6 UTV and related rural
firefighting equipment.

RATIONALE:
Service demands and operational costs continue to increase. Updated fees and reporting
requirements ensure transparency, cost recovery, and adequate support for fire and EMS services
delivered to the Fort Russell Fire Protection District.

COMPLIANCE WITH COMPREHENSIVE PLAN OR OTHER PLAN:
N/A
SUGGESTED COUNCIL ACTION:
Approval of the Resolution authorizing the Mayor to execute the Second Amendment to the
Intergovernmental Agreement.

Resolution No. ______________
A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A SECOND
AMENDMENT TO THE INTERGOVERNMENTAL AGREEMENT BETWEEN
THE CITY OF EDWARDSVILLE AND THE FORT RUSSELL FIRE
PROTECTION DISTRICT FOR FIRE PROTECTION AND EMERGENCY
MEDICAL SERVICES
WHEREAS, the City of Edwardsville (City) is a Home Rule municipality by virtue of
the provisions of the Constitution of the State of Illinois of 1970; and the City of
Edwardsville operates a fire department and full transport ALS ambulance service; and
WHEREAS, the Fort Russell Fire Protection District (FRFPD) is a special district
established pursuant to the Fire Protection District Act under 70 ILCS 705/1 et seq; and
WHEREAS, pursuant to Section 10 of Article VII of the Illinois Constitution of 1970,
units of local government, such as the City and FRFPD, may contract or otherwise
associate among themselves in any manner not prohibited by law or ordinance; and,
WHEREAS, the City of Edwardsville (“City”) and the Fort Russell Fire Protection
District (“District”) entered into an Intergovernmental Agreement effective July 1,2002
for the provision of fire protection and emergency medical services pursuant to the
Intergovernmental Cooperation Act; and
WHEREAS, the parties previously executed an amendment effective July 1,2024 that
extended the Agreement through June 30, 2026; and
WHEREAS, the City and District now desire to further amend the Intergovernmental
Agreement to extend the term, establish updated annual service fees, and address related
matters; and

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF EDWARDSVILLE THAT:

1. The City hereby approves the Second Amendment to the Intergovernmental
Agreement with the Fort Russell Fire Protection District, extending the term of
the Agreement for an additional five years, from July 1,2026 through June 30,
2031.
2. The annual fees to be paid by the District to the City for fire protection and
emergency medical services during the extension period shall be as follows:
• July 1, 2026 – June 30, 2027: $156,437.60
• July 1, 2027 – June 30, 2028: $164,243.84
• July 1, 2028 – June 30, 2029: $172,439.61
• July 1, 2029 – June 30, 2030: $181,044.35
• July 1, 2030 – June 30, 2031: $190,078.46
Payments shall be made quarterly at 25% of the applicable annual fee.

3. The District shall make a one-time donation of $60,000.00 to the Edwardsville
Fire Department to support the purchase of a Can-Am Defender 6x6 UTV with
firefighting skid unit, accessories, and trailer. The City shall be responsible for its
operation, maintenance, and insurance.
The City of Edwardsville City Council has reviewed and hereby approves by two-thirds
majority vote an amendment to the Intergovernmental Agreement with the Fort Russell
Fire Protection District for primary fire and EMS response to the Fort Russell Fire
Protection District.
THIS RESOLUTION PASSED BY THE CITY COUNCIL OF THE CITY OF
EDWARDSVILLE, MADISON COUNTY, ILLINOIS, AND APPROVED BY THE
MAYOR OF SAID CITY THIS
DAY OF MAY, 2026.
______________________________
Art Risavy, Mayor
AYES:
NAYS:____
ABSENT:____
ABSTENTION:____
ATTEST:

____________________________________
Michelle Boyer, City Clerk, City of Edwardsville, Madison County, Illinois this
day of May 2026.

INTERGOVERNMENTAL AGREEMENT BETWEEN EDWARDSVILLE
COMMUNITY UNIT SCHOOL DISTRICT #7 AND THE CITY OF EDWARDSVILLE
THIS INTERGOVERNMENTAL AGREEMENT is made this ___day of _______, 2026
by and between the EDWARDSVILLE COMMUNITY UNIT SCHOOL DISTRICT #7
(“SCHOOL”) and THE CITY OF EDWARDSVILLE (“CITY”) for the purpose of providing
police officer services at the SCHOOL.
WHEREAS, the SCHOOL is an Illinois public school district organized and existing
pursuant to and subject to the provisions of the Illinois School Code, 105 ILCS 5/1-1, et seq.; and
WHEREAS, the CITY is an Illinois municipal corporation and public agency as defined
under the Intergovernmental Cooperation Act, 5 ILCS 220/1, et seq; and
WHEREAS, the CITY has the responsibility for law enforcement within boundaries of
the SCHOOL or a portion thereof; and
WHEREAS, the Parties desire to provide enhanced law enforcement and related services
to the SCHOOLS; and
WHEREAS, both the SCHOOL and the CITY are authorized to enter into
intergovernmental agreements pursuant to Article VII, §10 of the Constitution of the State of
Illinois and the provisions of the Intergovernmental Cooperation Act, 5 ILCS 220/1, et seq; and
WHEREAS, the SCHOOL and the CITY have mutually determined that it would be in
the best interest of the safety and welfare of students and employees of the SCHOOL to have CITY
police officers as School Resource Officers (“SROs”) and DARE Officers at the District’s Schools.
NOW, THEREFORE, in consideration of the premises and the mutual promises and
covenants herein contained, the SCHOOL and the CITY do hereby agree as follows:
The SCHOOL agrees to purchase from the CITY and the CITY agrees to provide and manage for
the SCHOOL a School Resource Officer (“SRO”) and DARE Program in the SCHOOL consisting
of not less than four (4) SROs, and (1) DARE Officer, their vehicles, supplies and equipment and
the SCHOOL agrees to reimburse the CITY for providing the said Programs; and
The SCHOOL and the CITY desire to set forth in this SRO and DARE Agreement the specific
terms and conditions of the services to be performed and provided by the said SROs in the school.
1.

GOALS AND OBJECTIVES:
It is understood and agreed that the SCHOOL and CITY officials share the following goals
and objectives:
Program in the schools:

Page 1 of 10

2.

1.1

To foster educational programs and activities that will increase students’
knowledge of and respect for the law and the function of law enforcement agencies;

1.2

To encourage SROs to attend extra-curricular activities held at schools, when
possible, such as PTO meetings, athletic events, concerts, plays and assemblies;

1.3

To act swiftly and cooperatively when responding to major disruptions and flagrant
criminal offenses at school, such as: disorderly conduct by trespassers, the
possession and use of weapons on campus, the illegal sale and/or distribution of
controlled substances, and riots;

1.4

To report serious crimes that occur on campus and to cooperate with the law
enforcement officials in their investigation of crimes that occur at school;

1.5

To cooperate with law enforcement officials in their investigations of criminal
offenses which occur off campus; and

1.6

To encourage SROs to provide traffic control at schools when deemed necessary
for the safety and protection of students and the general public when the regular
patrol officer/deputy is not available.

1.7

To develop and instruct DARE classes that help students in resisting peer pressure,
drug usage and making good decisions.

EMPLOYMENT AND ASSIGNMENT OF SRO:
2.1

The CITY agrees to employ not less than four (4) SROs and (1) DARE Officer
during the term of this agreement so long as funding is being provided by the School
as set forth in Section 8 of this Agreement. The officers shall be employees of the
CITY and shall be subject to the administration, supervision and control of the
CITY, except as such administration, supervision and control is subject to the terms
and conditions of this Agreement.

2.2

The CITY, subject to available funding as set forth in Section 8 of this Agreement,
shall assign one (1) SRO supervisor to oversee the program and one (1) regularly
employed SRO to each of the following locations to serve as School Resource
Officers (4 officers total) and (1) DARE Officer.
a.
b.
c.
d.

Edwardsville High School, 6161 Center Grove Road, Edwardsville, Illinois;
Lincoln Middle School, 145 West Street, Edwardsville, Illinois;
Liberty Middle School; 1 District Drive, Edwardsville, Illinois;
DARE officers will teach throughout District 7 schools;

Officers may also be assigned to all District locations to support and relieve other
school resource officers and/or meet special needs established within the District.

Page 2 of 10

3.

2.3

The CITY shall be responsible for compensating the SROs and DARE officer,
including overtime and employee benefits, including workers’ compensation, as
provided in the CITY personnel policies, subject to the reimbursement provisions
in Section 8 of this Agreement. All wages and disability payments, pension and
worker’s compensation claims, damages or causes of action for personal injury,
damages to equipment, and medical expenses of SRO and DARE officer incurred
while performing duties as a law enforcement officer for the CITY shall be borne
by and remain the responsibility of the CITY. The CITY shall maintain the officer’s
payroll, attendance, and performance evaluation records.

2.4

The SROs and DARE officer shall be subject to all other personnel policies and
practices of the CITY except as such policies or practices may have to be modified
to comply with the terms and conditions of this Agreement.

2.5

The CITY shall have the power and authority to hire, discharge and discipline SROs
and DARE officers. The placement of any SRO or DARE officer in the SCHOOL
must be approved by the Board of Education. The CITY shall hold the SCHOOL
free, harmless and indemnified from and against any and all claims, suits or causes
of action arising out of allegations of unfair or unlawful employment practices
brought by SROs or DARE officers.

2.6

If the SCHOOL is dissatisfied with the SRO or DARE officer, then SCHOOL
administration may request that the CITY assign a different SRO or DARE officer.

2.7

In the event an SRO or DARE officer is absent from work, the SRO or DARE
officer shall notify both his supervisor in the CITY and the school administrators
to which the officer is assigned. In the event an SRO or DARE officer is absent
due to illness or disability for a period of six (6) consecutive workdays, the CITY
agrees to provide a sworn law enforcement officer to provide security at a certain
rate for a certain time per day when available by mutual agreement.

2.8

The CITY shall conduct all required criminal background checks, psychological
tests and any other pre-employment tests and background checks of the individual
selected to serve as the SRO or DARE officer. The CITY shall not allow any officer
to be assigned to the SRO or DARE position if his/her criminal background check
reveals convictions that would prohibit him or her from working with children
under Illinois law and 105 ILCS 5/10-21.9.

DUTY HOURS:
3.1

Each SRO shall be assigned to a school on a full-time basis of approximately eight
(8) hours on those days and during those hours when the SCHOOL is in regular
session. DARE officers will move about District 7 schools to perform their duties.
Start and end times will change or vary based on activities taking place in the
district. Specific SRO duty hours at the school shall be set by mutual agreement
between the SCHOOL, at the direction of the administrator of the school to which
the officer is assigned, and the CITY. The SRO and DARE officer may be
Page 3 of 10

temporarily reassigned by the Director (Chief) of Police during school holidays and
school vacation periods or during a period of police emergency or when duties
related to the SRO and DARE, or other school related activity necessitate that the
officer be removed from the assigned building.

4.

3.2

It is understood and agreed that time spent by an SRO and DARE officer attending
court for a juvenile matter arising from and/or out of their employment as an SRO
shall be considered as hours worked under this Agreement.

3.3

In the event of an emergency if the SRO or DARE officer is ordered by the CITY
to leave the school during normally scheduled work hours as agreed to above and
perform other services for the CITY, the time spent shall not be considered hours
worked under this agreement.

QUALIFICATION OF SRO and DARE OFFICER:
An SRO and DARE officer shall meet all of the following basic qualifications: (P.A. 100-

0984)
4.1

Any officer serving as a School Resource Officer (SRO) as of January 1, 2021,
must be certified by the Illinois Law Enforcement Training and Standards Board
(“ILETSB”). To become certified, an officer must have attended the Board’s 40hour School Resource Officer training program or have attained a waiver due to
previous training & experience. Certification is valid for 2 years.

4.2

To be eligible for appointment as a School Resource Officer or DARE Officer, a
full-time law enforcement officer must have been actively employed in a law
enforcement position within the state for at least 3 years (5 years for part-time
officers) and compliant on all training mandates. The officer must also be of sound
character, free of disciplinary concerns, and open to working with minors.

4.3

To be eligible for a waiver, an officer must have completed a Basic Juvenile Officer
course, a previous School Resource Officer course, and an Active Threat Response
course within the past 5 years. Conditional waivers may be issued where ILETSB
requires one or more courses to be completed before the waiver is fully approved.

4.4

All School Resource Officers (SROs) and DARE officers certified by the Training
Board are required to attend one course from the list of approved SRO continuing
education courses every 2 years to renew their SRO certification.

4.5

All School Resource Officers (SROs) and DARE officers are required to take
specific training on working with students with disabilities to ensure appropriate
and effective interactions that support their educational and behavioral needs as
required under 105 ILCS 5/10-20.68 and Section 10.22 of the Illinois Police
Training Act.

Page 4 of 10

4.6

5.

Pursuant to Section 10.22 of the Illinois Police Training Act 50 ILCS 705/10.22)
and Section 22-85 of the Illinois School Code (105 ILCS 5/22-85), beginning with
he 2026 school year, and before the start of each subsequent school year, the City
shall provide to the District a certification of completing of SRO training or a letter
of approval for a waiver of such training, including training on working with
students with disabilities.

DUTIES OF SRO and DARE OFFICER:
5.1

The SRO and DARE officer will coordinate all of his/her activities with school
administrators and staff members concerned and will seek permission, guidance,
and advice prior to enacting any programs within the school.

5.2

The SRO and DARE officer will conduct investigations and take law enforcement
actions as required and permitted pursuant to the provisions of the Illinois Compiled
Statutes (including the Juvenile Court Act), Edwardsville City ordinances, other
legal mandates, and the rules of the school. Such law enforcement actions shall
include, but not be limited to, the following:
A. Take appropriate action against intruders and trespassers on school property and
within the jurisdiction of the school administration.
B. Provide reasonable protection for the academic environment and assist in
maintaining an atmosphere of safety necessary to good teaching, productive
learning and positive social interaction.
C. Serve as a liaison between the SCHOOL and The CITY.

5.3

The SRO and DARE officer are prohibited from issuing monetary fine, fees, tickets,
or citations to students as a school-based disciplinary consequence or for a
municipal code violations on school grounds during school hours or while taking
school transportation in accordance with Public Act 104-0430, 105 ILCS 5/2-3.206,
and 105 ILCS 5/10-22.6

5.4

The SRO will assist the school administration in developing plans and strategies to
minimize dangerous situations, including those related to student or community
unrest, which could impact the school.

5.5

The SRO and DARE officer may work with the administration to provide programs,
and presentations designed to promote school and public safety as well as student
understanding and respect of the law and law enforcement.

5.6

The SRO and DARE officer will aid and work with the administration and guidance
staff in providing students and students’ families with information concerning
community support agencies, including, but not limited to, family counseling
services, drug and alcohol treatment facilities and programs, psychological
Page 5 of 10

services, legal assistance, health services, and the School’s Family Assistance
Program.
5.7

The SRO and DARE officer shall make himself or herself reasonably available for
student, parental, administrative, or faculty meetings or conferences, at the request
of the administration, in order to exert a positive influence on a variety of situations
and to solicit support and understanding for the school and its programs.

5.8

The SRO and DARE officer will, at the request of the administration, confer with
students, parents and staff members to help educate them and assist them with
problems within the scope of his or her knowledge, authority, or expertise, such as
alcohol and drug abuse, gang activity, violence, sexual harassment, and peer
pressure.

5.9

The SRO and DARE officer will, in concert with the school, work with other law
enforcement and government agencies, including, but not limited to, the State’s
Attorney’s Office, the Department of Children and Family Services, and the Illinois
State Police.

5.10

The SRO and DARE officer will be available, at the request of the administration,
to attend school functions, including athletic events, concerts, plays and assemblies.

5.11

The SRO and DARE officer shall take necessary law enforcement action as
required. If not taken at the direction of or in concert with the school
administration, the SRO and DARE officer will make the administration aware of
such action as soon as possible. When practicable, the SRO and DARE officer will
inform the administration before taking action or before requesting additional
police assistance on campus or in relation to school functions. For its part, the
SCHOOL shall keep the SRO and DARE officer appropriately informed about
matters affecting building security, student discipline, student attendance, general
safety, and unlawful activity occurring on campus or in relation to school.

5.12

The administration may assign the SRO to investigations relating to runaways,
truants, thefts, acts or threats of violence, actual or suspected drug activities, or any
other situation or activity construed as a threat to an optimal learning environment
or to the best interests of the school, its students, or its staff.

5.13

The SRO and DARE officer shall maintain detailed and accurate records, compile
data, and submit reports as required by The CITY and the SCHOOL.

5.14

Student discipline responsibility rests with the school, and the SRO and DARE
officer will not be involved in making disciplinary decisions solely related to the
school. If, however, the administration believes a situation involves a violation of
the law, the SRO or DARE officer may become involved to determine whether or
not law enforcement action should occur. In all other cases, disciplining students is
the SCHOOL’s responsibility and the SRO or DARE officer will take students who
Page 6 of 10

violate the code of conduct to the school administrator's office where school
discipline can be administered.

6.

5.15

The SRO and DARE officer will attempt to establish a good rapport with students
and will maintain high visibility on and about campus.

5.16

SRO and DARE officer shall comply with Illinois Law Enforcement Training and
Standards Board policies, police policies, state and federal law and Board of
Education policies and procedures related to the officer’s duties, including, but not
limited to, arrests, interviews of students and the use of force.

5.17

The CITY and the SCHOOL agree that any police officer with the CITY is
authorized to carry a weapon and ammunition on SCHOOL property regardless of
the officer’s status in accordance with the Gun Free School Zone Act. 18 U.S.C. §
922(q)(2)(b)(vi).

5.18

The SRO and DARE officer will perform other duties as assigned by his or her
CITY superiors or by the SCHOOL administration with the approval of CITY
superiors.

MISCELLANEOUS:
6.1

SROs and DARE officers shall be dressed in CITY approved and provided attire.

6.2

The CITY agrees to provide a marked vehicle for the SRO and DARE officer.

6.3

The CITY agrees to provide ammunition and officers’ duty weapons.

6.4

The SCHOOL shall provide the School Resource Officer and DARE officer the
following materials and facilities, which are deemed necessary for the performance
of their duties:
1. Access to an air-conditioned, heated and properly lit private office which shall
contain a telephone that may be used for general business purposes.
2. A location for files and records which can be properly locked and secured.
3. A desk with drawers, a chair, filing cabinet and office supplies.
4. Access to a typewriter, computer and printer, and/or secretarial assistance.
5. A safe for the storage of a long rifle, ballistic vest and helmet.

6.5

The SCHOOL shall keep the respective SRO and DARE officer appropriately
informed regarding matters affecting building security, student discipline, student
Page 7 of 10

attendance, general safety, and unlawful activity occurring on the respective
campus.

7.

8.

6.6

The CITY and the SCHOOL agree to abide by the Reciprocal Crime Reporting
Agreement as set forth in Exhibit B.

6.7

City and its School Resource Officer(s) are hereby deemed to be a law enforcement
unit engaged by District, such that their records are not educational records,
pursuant to 20 U.S.C. 1232(g). Additionally, their records are not school records,
pursuant to 105 ILCS 10/2(d) and 105 ILCS 5/22-20 of the Illinois School Code.

6.8

The Parties shall collaborate to implement a data collection process, in a manner
and method determined by the Illinois State Board of Education, for the purpose of
gathering information regarding: (i) the number of students enrolled in the District
who are referred to a law enforcement agency or official; and (ii) the number of
such referrals made within the District. For purposes of this subsection, “referral to
law enforcement” means an action by which a student is reported to a law
enforcement agency or official for an incident that occurred on school grounds
during school related events or activities, or while taking school transportation.

TERM OF AGREEMENT:
7.1

The term of this agreement is one year commencing on the
day of
___________, 2026 and ending on the
day of _________, 2027. The
Agreement shall be renewed and extended annually for additional and successive
one-year terms unless notice of non-renewal is given by either party, in writing,
prior to June 15th of the initial or any succeeding term or if funding for the position
ceases.

7.2

This Agreement may be executed in one or more counterparts each of which shall
be considered an original, and all of which taken together shall be considered one
and the same instrument. This Agreement contains all the terms agreed upon by the
parties with respect to the subject matter of this Agreement and supersedes all prior
Agreement, arrangements, and communications between the parties, whether oral
or written, concerning such subject matter.

7.3

If a court having jurisdiction issues a final decision declaring any provision of this
Agreement to be unlawful or unenforceable, all other provisions of the Agreement
shall remain in force and effect.

CONSIDERATION:
8.1

For and in consideration of the CITY providing the SRO and DARE Programs as
described herein, the SCHOOL agrees to compensate the CITY for the officers
employed under this agreement for the 2026-2027 school year as set forth in Exhibit
A. Thereafter, the SCHOOL shall compensate the CITY in an amount to be
Page 8 of 10

negotiated between the parties hereto and set forth in a memorandum of
understanding serving as an addendum to this agreement.
a. The matter of compensation after the 2026-2027 school year shall be subject to
final review and negotiations between the parties.
b. The SCHOOL shall make reimbursement payment for services within 28 days
after the approval of this agreement.
c. Overtime shall be considered separately and will be the responsibility of the
entity for which the officer performs the overtime work. The CITY will pay all
overtime, and the SCHOOL will reimburse the CITY for SRO overtime
incurred as stated in b. above. The SCHOOL will not pay overtime pay for the
SRO’s duties, unless the SCHOOL authorizes the overtime work in advance.

9.

10.

8.2

Nothing in this agreement shall prevent the CITY or SCHOOL from seeking U.S.
Department of Justice grant funding or other external sources of revenue to support
the cost of the program and/or related expenses. Furthermore, nothing herein is
intended to prevent either party to this agreement from requiring approval and
receipt of grant funding as a condition of continued agreement. Any amount of
funding received by the CITY and intended for use in this program shall reduce by
that same amount the charges to be levied against the SCHOOL by the CITY.

8.3

Assignment of SROs and DARE officers by the CITY to one or more of the
aforesaid locations shall be subject to availability of SCHOOL or other funds
external to normal municipal revenues as stipulated above. Nothing herein shall be
interpreted to prohibit partial implementation of the provisions of this agreement
provided such implementation is proportional to the availability of the required
funding.

INDEMNIFICATION:
9.1

The CITY agrees to hold the SCHOOL, its agents and employees, officers, agents,
and Board of Education members free, harmless and indemnified from and against
any and all claims, suits, damages, or causes of actions arising from or in any way
out of the performance of the duties of the SRO or DARE officer or the SRO
Program, including the cost of reasonable attorneys’ fees.

9.2

The CITY agrees to assume full responsibility and liability for any damage,
including, but not limited to, workers’ compensation claims, property damage, or
physical damage caused by the SRO or DARE officer when performing any law
enforcement duties, or other acts or omissions, pursuant to this Agreement.

INSURANCE
10.1

Each Party shall keep in force at all times during the term of this Agreement,
Commercial General Liability Insurance, on an occurrence basis, with limits of not
Page 9 of 10

less than $3,000,000 per occurrence and in the aggregate. Within seven (7) days of
the last Party’s execution of this Agreement, each Party shall furnish to the other a
certificate of the insurance evidencing the insurance required under this Agreement.
Each party may satisfy the insurance obligations under this Paragraph by utilizing
excess or umbrella insurance. For purposes of this Paragraph, insurance may be
provided through a self-insured intergovernmental risk pool or agency. Each Party
shall name the other party as additional insureds on all insurance required
hereunder.
11.

EVALUATION:
11.1

12.

MODIFICATION:
12.1

13.

It is mutually agreed that the CITY shall evaluate the SRO and DARE program and
the performance of the SRO Officer and DARE officer on a semi-annual basis. This
evaluation shall include community and stakeholder input in accordance with 105
ILCS 5/10-20.68. The CITY retains final authority to evaluate the performance of
the officer. The CITY will solicit input from SCHOOL administration on the
evaluation.

This document constitutes the full understanding of the parties involved. No terms,
conditions, understandings, or agreements modifying or varying the terms of this
document shall bind the signatories unless hereafter made part of this agreement,
in writing, and confirmed through appropriate signatures.

GOOD FAITH:
13.1

The CITY, the SCHOOL, and their agents and employees agree to cooperate in
good faith in fulfilling the terms of this agreement. The parties will resolve
unforeseen difficulties or questions through discussions involving the Police
Chief and the District Superintendent or their designees.

IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day
and year first written above.
BOARD OF EDUCATION
By:
Bob Paty, President Edwardsville CUSD #7 Board of Education
THE CITY OF EDWARDSVILLE
By:
Art Risavy, Mayor, City of Edwardsville

Page 10 of 10

MEMORANDUM OF UNDERSTANDING
BETWEEN THE CITY OF EDWARDSVILLE
AND
EDWARDSVILLE COMMUNITY UNIT SCHOOL DISTRICT NO. 7
IN REFERENCE TO:

INTERGOVERNMENTAL POLICE SERVICE
ASSISTANCE AGREEMENT
(SCHOOL RESOURCE OFFICER AND DARE
PROGRAM)
ADDENDUM

WHEREAS, the City of Edwardsville (“City”) and the Edwardsville
Community Unit School District No. 7 (“District) have previously entered
into an Intergovernmental Police Service Assistance Agreement for a
School Resource Officer Program; and
WHEREAS, The current intergovernmental agreement is
incorporated herein and apart of this memorandum as Exhibit A, which
lays out the role, duties, responsibilities, training
requirements/procedures, data collection, reporting, review/evaluation of
school resource officers, and the prohibition of school resource officers
issuing tickets or citations on school property as required under 105
ILCS 5/10-20.68.
WHEREAS, the District’s costs for four (4) School Resource
Officers (SRO’s) and one (1) DARE Officer for FY 2025/2026 was
$706,708.83;
WHEREAS, the District’s costs for four (4) School Resource
Officers (SRO’s) and (1) DARE Officer for FY 2026/2027 is $767,199.52;
NOW, THEREFORE, the undersigned parties hereby agreed that:
1.

With regard to ARTICLE IV of the subject Agreement, the
District shall pay the City the amount of $767,199.52 for
FY 2026/2027; and

2.

Any grant monies received by the City would offset the
amount of the District’s commitment.

APPROVED by the City Council of the City of Edwardsville, Madison
County, Illinois, on this ________ day of ____________, 2026.

BY: ____________________________________________
Art Risavy, Mayor
City of Edwardsville, Madison County, Illinois

ATTEST: _____________________________________________
Michelle Boyer, City Clerk
City of Edwardsville, Madison County, Illinois
INTERGOVERNMENTAL POLICE SERVICE
ASSISTANCE AGREEMENT
(SCHOOL RESOURCE OFFICER PROGRAM)
Page 2

APPROVED by the Board of Education, Edwardsville Community Unit
School District No. 7 on this ________ day of ____________, 2026.

BY: __________________________________________
Bob Paty, President
Board of Education
ATTEST: _________________________________
Matt Breihan, Secretary
Board of Education

TOTAL SCHOOL DISTRICT COSTS
2026/2027

Sgt. Jacob Germann

$204,720.17

Officer Tyler Heffington

$133,115.12

Officer Richard Thompson

$151,392.15

Officer Keith Scruggs

$128,241.44

Officer Anthony Dietz

$149,730.63

TOTAL

$767,199.52

FY 26/27 School Resource Officers Annual Wage/Employer Benefit Costs
Hourly

Hourly

Hourly

Annual

Base

Longevity Longevity

Base

Rate

Police Officers SRO

%

Amount

3%

Senior Sergeant SRO
Jacob Germann
$49.07
Patrol Officer SRO
Tyler Heffington
$42.89
Patrol Officer SRO
Keith Scruggs
$42.89
Senior Patrol Officer
SRO Rick Thompson $44.60
Senior Patrol DARE
Officer Anthony
Dietz
$44.60

Gross*

Holiday Pay
12 Holidays
(12 Hrs)
Work Comp Pension***
Overtime
Rate
Insurance Contribution
IMLRMA**

Police

Annual

Annual

Degree Pay longevity

Annual Cost Retirement

FICA

Medicare

Expense

Expense

N/A

1.45%

City Cost

Eye Exam

Total

Medical/Dental Maintenance Eyewear

26/27

Vision/Life

Annual
Cost

of Gross

Ins

Clothing

Allowance

Cost
SCHOOL
PORTION OF
SALARY

10.00%

$4.91

$117,885.77 $4,008.12

$57,284.78

$11,659.03

$1,000.00

$5,000.00

$0.00

$1,965.40

$27,563.76

$800.00

$300.00

$227,466.85

$204,720.17

3.00%

$1.29

$96,481.91 $3,280.39

$45,075.64

$9,542.17

$1,000.00

$0.00

$0.00

$1,551.85

$19,454.88

$800.00

$300.00

$177,486.83

$133,115.12

3.00%

$1.29

$96,481.91 $3,280.39

$45,075.64

$9,542.17

$1,000.00

$0.00

$0.00

$1,551.85

$12,956.64

$800.00

$300.00

$170,988.59

$128,241.44

8.00%

$3.57

$105,198.91 $3,576.76

$49,799.98

$10,404.29

$0.00

$2,500.00

$0.00

$1,712.50

$27,563.76

$800.00

$300.00

$201,856.20

$151,392.15

8.00%

$3.57

$105,198.91 $3,576.76

$49,106.38

$10,404.29

$1,000.00

$0.00

$0.00

$1,690.75

$27,563.76

$800.00

$300.00

$199,640.85

$149,730.63

TOTAL

$977,439.32

$767,199.52

EXHIBIT “E”

OFFICER: DIETZ
ASSIGNMENT: DARE
ANNUAL BASE: MAY 1, 2026
HOLIDAY PAY
MEDICAL/DENTAL, VISION INS.
CLOTHING ALLOWANCE
EYEWEAR
LONGEVITY
DEGREE STIPEND
MEDICARE
RETIREMENT/PENSION
WORKERS’ COMPENSATION INSURANCE

$105,198.91
10,404.29
27,563.76
800.00
300.00
0.00
1,000.00
1,690.75
49,106.38
3,576.76

TOTAL

$199,640.85

Note: Proposed Agreement provides for School District to provide a maximum
expense of the applicable percent of the cost of the officers assigned.
Applicable 75% Percent of Total Salary=

$149,730.63
(District Total Commitment)

The above amount would extend the school district’s responsibility through July 1,
2027.
Any grant monies received by the City would offset the amount of the District’s
commitment.

EXHIBIT “E”

OFFICER: SCRUGGS
ASSIGNMENT: LINCOLN MIDDLE SCHOOL
ANNUAL BASE: MAY 1, 2026
HOLIDAY PAY
MEDICAL/DENTAL, VISION INS.
CLOTHING ALLOWANCE
EYEWEAR
LONGEVITY
DEGREE STIPEND
MEDICARE
RETIREMENT/PENSION
WORKERS’ COMPENSATION INSURANCE

$96,481.91
9,542.17
12,956.64
800.00
300.00
0.00
1,000.00
1,551.85
45,075.64
3,280.39

TOTAL

$170,988.59

Note: Proposed Agreement provides for School District to provide a maximum
expense of the applicable percent of the cost of the officers assigned.
Applicable 75% Percent of Total Salary=

$128,241.44
(District Total Commitment)

The above amount would extend the school district’s responsibility through July 1,
2027.
Any grant monies received by the City would offset the amount of the District’s
commitment.

EXHIBIT “E”

OFFICER: THOMPSON
ASSIGNMENT: EHS
ANNUAL BASE: MAY 1, 2026
HOLIDAY PAY
MEDICAL/DENTAL, VISION INS.
CLOTHING ALLOWANCE
EYEWEAR
LONGEVITY
DEGREE STIPEND
MEDICARE
RETIREMENT/PENSION
WORKERS’ COMPENSATION INSURANCE

$105,198.91
10,404.29
27,563.76
800.00
300.00
2,500.00
0.00
1,712.50
49,799.98
3,576.76

TOTAL

$201,856.20

Note: Proposed Agreement provides for School District to provide a maximum
expense of the applicable percent of the cost of the officers assigned.
Applicable 75% Percent of Total Salary=

$151,392.15
(District Total Commitment)

The above amount would extend the school district’s responsibility through July 1,
2027.
Any grant monies received by the City would offset the amount of the District’s
commitment.

EXHIBIT “E”

OFFICER: GERMANN
ASSIGNMENT: EHS
ANNUAL BASE: MAY 1, 2026
HOLIDAY PAY
MEDICAL/DENTAL, VISION INS.
CLOTHING ALLOWANCE
EYEWEAR
LONGEVITY
DEGREE STIPEND
MEDICARE
RETIREMENT/PENSION
WORKERS’ COMPENSATION INSURANCE

$117,885.77
11,659.03
27,563.76
800.00
300.00
5,000.00
1,000.00
1,965.40
57,284.78
4,008.12

TOTAL

$227,466.85

Note: Proposed Agreement provides for School District to provide a maximum
expense of the applicable percent of the cost of the officers assigned.
Applicable 90% Percent of Total Salary=

$204,720.17
(District Total Commitment)

The above amount would extend the school district’s responsibility through July 1,
2027.
Any grant monies received by the City would offset the amount of the District’s
commitment.

EXHIBIT “E”

OFFICER: HEFFINGTON
ASSIGNMENT: LIBERTY MIDDLE SCHOOL
ANNUAL BASE: MAY 1, 2026
HOLIDAY PAY
MEDICAL/DENTAL, VISION INS.
CLOTHING ALLOWANCE
EYEWEAR
LONGEVITY
DEGREE STIPEND
MEDICARE
RETIREMENT/PENSION
WORKERS’ COMPENSATION INSURANCE

$96,481.91
9,542.17
19,454.88
800.00
300.00
0.00
1,000.00
1,551.85
45,075.64
3,280.39

TOTAL

$177,486.83

Note: Proposed Agreement provides for School District to provide a maximum
expense of the applicable percent of the cost of the officers assigned.
Applicable 75% Percent of Total Salary=

$133,115.12
(District Total Commitment)

The above amount would extend the school district’s responsibility through July 1,
2027.
Any grant monies received by the City would offset the amount of the District’s
commitment.

DATE: May 27,2026
ACTION ITEM TITLE: A RESOLUTION
AUTHORIZING THE POLICE DEPARTMENT
TO PURCHASE FOUR (4) POLICE PATROL
VEHICLES

ORIGIN: Police Department
Approval of the purchase of four (4) Ford Explorer vehicles and associated equipment required
to utilize the vehicles as police patrol squads.

RATIONALE:
During the budget process for the Fiscal Year 2026/2027, police department staff requested, and
was granted, approval to purchase four (4) fully equipped patrol vehicles to replace older vehicles
within our fleet, at a cost not to exceed $248,932.00. The funding for these vehicles will be
provided through the Public Safety Facility Fund.

COMPLIANCE WITH COMPREHENSIVE PLAN OR OTHER PLAN:
N/A
SUGGESTED COUNCIL ACTION:
Approval

RESOLUTION NO. _______
RESOLUTION AUTHORIZING PURCHASE OF FOUR (4) 2026 FORD EXPLORER POLICE
INTERCEPTOR FROM MORROW BROTHERS FORD, INC, AND ASSOCIATED
EQUIPMENT NOT TO EXCEED $248,932.00.
WHEREAS, the City of Edwardsville maintains a fleet of patrol vehicles for use in the normal day-today operations of its police department; and
WHEREAS, the Chief of Police has recommended the City Council authorize the purchase of
replacement squad vehicles, four (4) 2026 Ford Explorer Police Interceptors, from Morrow Brothers Ford,
INC, in Greenfield Illinois at a state bid price of $45,632.00 per vehicle; and
WHEREAS, Data Tronics of Godfrey, Illinois can fully equip the vehicles for use as a marked patrol
vehicle for a price of $15,756.00 per vehicle; and
WHEREAS, Ad Graphics of St. Louis, Missouri can provide the graphics marking on each squad car for
$845.00 per vehicle; and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL AND MAYOR OF THE
CITY OF EDWARDSVILLE, Illinois, as follows:
SECTION 1. That the purchase of four (4) 2026 Ford Explorer Police Interceptor at the state bid price
of $45,632.00 from Morrow Brothers Ford, Inc. of Greenfield, Illinois; and the installation of police
equipment in the vehicle by Data Tronics in the amount of $15,756.00; and the marking of the vehicle by
AD Graphix in the amount of $845.00, for a total cost not to exceed $248,932.00 is hereby approved.
SECTION 2. The Director of Police, or his designee, is authorized to execute such documents as may
be necessary to effectuate the purchase authorized hereby.
THIS RESOLUTION PASSED BY THE CITY COUNCIL OF THE CITY OF EDWARDSVILLE,
MADISON COUNTY, ILLINOIS, AND APPROVED BY THE MAYOR BY THE MAYOR OF
SAID CITY THIS _____ DAY OF ____________________, 2026.
___________________________________
ATTEST:

Michelle Boyer, City Clerk
Ayes:
Nays:
Absent:

Art Risavy, Mayor

EDWARDSVILLE POLICE DEPARTMENT
MEMORANDUM
TO:

Mrs. Warren
Chair, Public Services Committee

FROM:

Chief Mike Fillback
Chief of Police

DATE:

Wednesday, May 27, 2026

SUBJECT:

Request to Purchase Squad Cars and Associated Equipment

During the budget process for Fiscal Year 2026/2027, police department staff were
granted approval to purchase four (4) fully equipped patrol vehicles to replace older
vehicles within our fleet, at a total cost not to exceed $248,932.00. The funding for these
vehicles will be provided through the Public Safety Facility Fund.
Listed below is a breakdown of the estimated costs for purchasing and equipping each
vehicle.
Estimated Costs Per Vehicle
Vehicle Cost (State Bid):
Equipment and Installs from DataTronics:
Vehicle Graphics from Adgraphix:
TOTAL COST PER VEHICLE:

$45,632.00
$15,756.00
$845.00
$62,233.00

I am respectfully requesting permission to purchase the needed vehicles and associated
equipment, utilizing funds approved for this fiscal year, as noted above.
I am prepared to address any concerns of the City Council. Thank you in advance for
your consideration in this matter.

DATE: May 27,2026
ACTION ITEM TITLE: A RESOLUTION
AUTHORIZING THE POLICE DEPARTMENT
TO PURCHASE ONE (1) POLICE PATROL
VEHICLE

ORIGIN: Police Department
Approval of the purchase of one (1) Ford Explorer vehicles and associated equipment required
to utilize the vehicles as an administrative vehicle.

RATIONALE:
During the budget process for the Fiscal Year 2026/2027, police department staff requested, and
was granted, approval to purchase one (1) equipped administrative vehicle to replace an older
vehicle within our fleet, at a cost not to exceed $53,443.44. The funding for this vehicle will be
provided through the Public Safety Facility Fund.

COMPLIANCE WITH COMPREHENSIVE PLAN OR OTHER PLAN:
N/A
SUGGESTED COUNCIL ACTION:
Approval

RESOLUTION NO. _______
RESOLUTION AUTHORIZING PURCHASE OF ONE (1) 2026 FORD EXPLORER POLICE
INTERCEPTOR FROM MORROW BROTHERS FORD, INC, AND ASSOCIATED
EQUIPMENT NOT TO EXCEED $53,443.44.
WHEREAS, the City of Edwardsville maintains a fleet of patrol vehicles for use in the normal day-today operations of its police department; and
WHEREAS, the Chief of Police has recommended the City Council authorize the purchase of an
administrative replacement vehicle, one (1) 2026 Ford Explorer Police Interceptors, from Morrow
Brothers Ford, INC, in Greenfield Illinois at a state bid price of $45,632.00 per vehicle; and
WHEREAS, Data Tronics of Godfrey, Illinois can fully equip the vehicle for use an administrative
vehicle for a price of $7,811.44 per vehicle; and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL AND MAYOR OF THE
CITY OF EDWARDSVILLE, Illinois, as follows:
SECTION 1. That the purchase of one (1) 2026 Ford Explorer Police Interceptor at the state bid price
of $45,632.00 from Morrow Brothers Ford, Inc. of Greenfield, Illinois; and the installation of police
equipment in the vehicle by Data Tronics in the amount of $7,811.44, for a total cost not to exceed
$53,443.44 is hereby approved.
SECTION 2. The Director of Police, or his designee, is authorized to execute such documents as may
be necessary to effectuate the purchase authorized hereby.
THIS RESOLUTION PASSED BY THE CITY COUNCIL OF THE CITY OF EDWARDSVILLE,
MADISON COUNTY, ILLINOIS, AND APPROVED BY THE MAYOR BY THE MAYOR OF
SAID CITY THIS _____ DAY OF ____________________, 2026.
___________________________________
ATTEST:

Michelle Boyer, City Clerk
Ayes:
Nays:
Absent:

Art Risavy, Mayor

EDWARDSVILLE POLICE DEPARTMENT
MEMORANDUM
TO:

Mrs. Warren
Chair, Public Services Committee

FROM:

Chief Mike Fillback
Chief of Police

DATE:

Wednesday, May 27, 2026

SUBJECT:

Request to Purchase Squad Cars and Associated Equipment

During the budget process for Fiscal Year 2026/2027, police department staff were
granted approval to purchase one (1) equipped administrative vehicle to replace an older
vehicle within our fleet, at a total cost not to exceed $53,443.44. The funding for this
vehicle will be provided through the Public Safety Facility Fund.
Listed below is a breakdown of the estimated costs for purchasing and equipping this
vehicle.
Estimated Costs Per Vehicle
Vehicle Cost (State Bid):
Equipment and Installs from DataTronics:
TOTAL FOR THIS VEHICLE:

$45,632.00
$7,811.44
$53,443.44

I am respectfully requesting permission to purchase the needed vehicle and associated
equipment, utilizing funds approved for this fiscal year, as noted above.
I am prepared to address any concerns of the City Council. Thank you in advance for
your consideration in this matter.

DATE: May 27, 2026
ACTION ITEM TITLE: A RESOLUTION
AUTHORIZING THE POLICE DEPARTMENT
TO PURCHASE SIX (6) AXON ENTERPRISE,
INC. FLEET 3 IN-CAR CAMERAS AND
ASSOCIATED TECHNOLOGY
ORIGIN: Police Department
SUMMARY:
This resolution authorizes the Police Department to purchase six (6) Axon Enterprise, INC., Fleet
3 In-Car Cameras and Associated Technology.

RATIONALE:
The City of Edwardsville believes it is in the best interest of our citizens and police officers to
video record enforcement encounters. The utilization of such cameras has proven to enhance
trust between law enforcement and the public they serve.
The Police Department staff identified the need to transition from our previous in-car camera
system a few years ago. The in-car camera system was starting to experience failures and were
not compatible with our body worn cameras. Department and Information technology staff
reviewed different camera systems and determined that Axon offers the system, which best
meets the needs of the department. The Axon Fleet 3 system will operate off the same system
as our body cameras allowing staff to utilize the same software for downloading and redacting
video. The purchase of six (6) in-car cameras will complete the transition of the patrol fleet to the
Axon Fleet 3 system.
The costs of six (6) in-car cameras are $85,596.00, which will be funded through the Public
Safety Facility Fund. The State of Illinois has established a camera grant program, which is
administered through the Illinois Law Enforcement Training and Standards Board. The Police
Department will have to purchase the cameras first but will then apply for a grant later in the
amount not to exceed $85,596.00, to assist in the purchase of the cameras and associated
technology.

COMPLIANCE WITH COMPREHENSIVE PLAN OR OTHER PLAN:
N/A
SUGGESTED COUNCIL ACTION:
Approve

333 South Main Street, P.O. Box 336 Edwardsville, Illinois 62025-0336 Tel 618.656.2131 Fax618.692.7575 www.cityofedwardsville.com

Resolution No. ______________
A RESOLUTION AUTHORIZING THE POLICE DEPARTMENT TO PURCHASE
SIX (6) AXON ENTERPRISE, INC., FLEET 3 IN-CAR CAMERAS AND
ASSOCIATED TECHNOLOGY
WHEREAS, the City of Edwardsville believes it is in the best interest of our citizens and
police officers to video record enforcement encounters; and
WHEREAS, the City of Edwardsville Council has approved a budget for FY 26/27 that
includes funds in the Police Department’s budget for this equipment and technology; and
WHEREAS, the purchase of the equipment and technology will be $85,596.00; and
WHEREAS, Axon Enterprise, INC., is part of the Sourcewell bidding process; and

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF EDWARDSVILLE that:
The City of Edwardsville City Council hereby authorizes the Police Department to
purchase the Axon Enterprise, INC. Fleet 3 In-Car Cameras and Associated Technology
as provided in the bid prepared for the City of Edwardsville by Axon Enterprise, INC., on
June 2, 2026, in an amount not to exceed $85,596.00, and approved by two-thirds
majority vote to allow the Mayor or his designee, to execute such documents as may be
necessary to effectuate the purchase authorized hereby.
THIS RESOLUTION PASSED BY THE CITY COUNCIL OF THE CITY OF
EDWARDSVILLE, MADISON COUNTY, ILLINOIS, AND APPROVED BY THE
MAYOR OF SAID CITY THIS _______ DAY OF _____________, 2026.

Art Risavy, Mayor
AYES:____
NAYS:____
ABSENT:____
ABSTENTION:
ATTEST:____

Michelle Boyer, City Clerk, City of Edwardsville, Madison County, Illinois this
day of ______________, 2026.

EDWARDSVILLE POLICE DEPARTMENT
MEMORANDUM
TO:

Mrs. Warren
Chair, Public Services Committee

FROM:

Chief Mike Fillback
Chief of Police

DATE:

Wednesday, May 27, 2026

SUBJECT:

Request to Purchase Six Axon Fleet 3 In-Car Camera Systems

During the budget process for Fiscal Year 2026/2027, police department staff were
granted approval to purchase six (6) Axon Enterprise, INC. Fleet 3 In-Car Cameras and
Associated Technology to replace older camera systems, at a total cost not to exceed
$85,596.00. The funding for these cameras systems will be provided through the Public
Safety Facility Fund.
Listed below is a breakdown of the estimated costs for purchasing and installing the
camera systems.
Estimated Costs Per In-Car Camera System
Cost Per In-Car Camera System to include Install
TOTAL for Six (6) In-Car Camera Systems to include Install:

$14,266.00
$85,596.00

I respectfully request permission to purchase the needed in-car camera systems and
associated technology, utilizing funds approved for this fiscal year, as noted above.
I am prepared to address any concerns of the City Council. Thank you in advance for
your consideration in this matter.

Non-Binding Budgetary Estimate
Axon Enterprise, Inc.
17800 N 85th St
Scottsdale, Arizona 85255
United States
VAT: 86-0741227
Domestic:(800) 978-2737
International: +1.800.978.2737

Q-804258-46056DB
Issued: 02/03/2026
Quote Expiration:
Estimated Contract Start Date: 06/01/2026
Account Number: 121824
Payment Terms: N30
Delivery Method:
Credit/Debit Amount: $0.00

SHIP TO

BILL TO

Edwardsville Police Dept. - IL
333 S Main St
Edwardsville,
IL
62025-2019
USA

Edwardsville Police Dept. - IL
333 S Main St
Edwardsville
IL
62025-2019
USA
Email:

Quote Summary

SALES REPRESENTATIVE

PRIMARY CONTACT

Daniel Birt
Phone:

Charlie Kohlberg
Phone: 6189201619
Email: [email protected]
Fax: (618) 6927560

Email:
Fax:

Discount Summary

Program Length

60 Months

Average Savings Per Year

$382.06

TOTAL COST
ESTIMATED TOTAL W/ TAX

$85,590.84
$85,590.84

TOTAL SAVINGS

$1,910.28

Page 1

Q-804258-46056DB

Non-Binding Budgetary Estimate

Payment Summary
Date

Subtotal

Tax

Total

May 2026

$85,590.84
$85,590.84

$0.00
$0.00

$85,590.84
$85,590.84

Total

Page 2

Q-804258-46056DB

Non-Binding Budgetary Estimate
Quote List Price:
Quote Subtotal:

$87,501.12
$85,590.84

Pricing
All deliverables are detailed in Delivery Schedules section lower in proposal
Item

Description

Term

Qty

60m

6
6

60m

List Price

Net Price

Subtotal

Tax

Total

$279.00
$1,354.20

$270.33
$1,312.11

$1,621.98
$7,872.66

$0.00
$0.00

$1,621.98
$7,872.66

12

$1,152.00

$1,116.19

$13,394.28

$0.00

$13,394.28

49m
49m

6
6
6
6

$2,695.00
$3,058.00
$65.17
$487.55

$2,611.24
$2,962.95
$63.14
$472.39

$15,667.44
$17,777.70
$378.84
$2,834.34

$0.00
$0.00
$0.00
$0.00

$15,667.44
$17,777.70
$378.84
$2,834.34

60m

1
6

$3,000.00
$3,840.60

$3,000.00
$3,840.60

$3,000.00
$23,043.60
$85,590.84

$0.00
$0.00
$0.00

$3,000.00
$23,043.60
$85,590.84

Fleet 3 Basic + TAP
70112
80400

AXON SIGNAL - VEHICLE
AXON EVIDENCE - FLEET VEHICLE LICENSE
AXON EVIDENCE - STORAGE - FLEET 1 CAMERA
UNLIMITED
AXON FLEET 3 - STANDARD 2 CAMERA KIT
AXON FLEET - TAP REFRESH 1 - 2 CAMERA KIT
AXON SIGNAL - EXT WARRANTY - SIGNAL UNIT
AXON FLEET 3 - EXT WARRANTY - 2 CAMERA KIT

80410
72036
72040
80379
80495

Individual Items
100159
80401

AXON FLEET 3 - SERVICES - ALPR API INTEGRATION
AXON FLEET 3 - ALPR LICENSE - 1 CAMERA

Total

Page 3

Q-804258-46056DB

Non-Binding Budgetary Estimate

Delivery Schedule
Hardware
Bundle

Item

Description

Fleet 3 Basic + TAP
Fleet 3 Basic + TAP
Fleet 3 Basic + TAP

70112
72036
72040

AXON SIGNAL - VEHICLE
AXON FLEET 3 - STANDARD 2 CAMERA KIT
AXON FLEET - TAP REFRESH 1 - 2 CAMERA KIT

QTY

Shipping Location

Estimated Delivery
Date

6
6
6

1
1
1

05/01/2026
05/01/2026
05/01/2031

Software
Bundle

Item

Description

QTY

Estimated Start Date

Estimated End Date

Fleet 3 Basic + TAP
Fleet 3 Basic + TAP
A la Carte

80400
80410
80401

AXON EVIDENCE - FLEET VEHICLE LICENSE
AXON EVIDENCE - STORAGE - FLEET 1 CAMERA UNLIMITED
AXON FLEET 3 - ALPR LICENSE - 1 CAMERA

6
12
6

06/01/2026
06/01/2026
06/01/2026

05/31/2031
05/31/2031
05/31/2031

Bundle

Item

Description

A la Carte

100159

AXON FLEET 3 - SERVICES - ALPR API INTEGRATION

Bundle

Item

Description

Fleet 3 Basic + TAP

80379

Fleet 3 Basic + TAP

80495

Services
QTY
1

Warranties

Page 4

QTY

Estimated Start Date

AXON SIGNAL - EXT WARRANTY - SIGNAL UNIT

6

05/01/2027

AXON FLEET 3 - EXT WARRANTY - 2 CAMERA KIT

6

05/01/2027

Estimated End Date
05/31/2031
05/31/2031

Q-804258-46056DB

Non-Binding Budgetary Estimate

Shipping Locations
Location Number
1

Street

City

333 S Main St

Edwardsville

State

Zip

Country

IL

62025-2019

USA

Payment Details
May 2026
Invoice Plan

Item

Description

Qty

Subtotal

Tax

Total

Annual Payment 1
Annual Payment 1
Annual Payment 1
Annual Payment 1
Annual Payment 1
Annual Payment 1
Annual Payment 1
Annual Payment 1
Annual Payment 1

100159
70112
72036
72040
80379
80400
80401
80410
80495

AXON FLEET 3 - SERVICES - ALPR API INTEGRATION
AXON SIGNAL - VEHICLE
AXON FLEET 3 - STANDARD 2 CAMERA KIT
AXON FLEET - TAP REFRESH 1 - 2 CAMERA KIT
AXON SIGNAL - EXT WARRANTY - SIGNAL UNIT
AXON EVIDENCE - FLEET VEHICLE LICENSE
AXON FLEET 3 - ALPR LICENSE - 1 CAMERA
AXON EVIDENCE - STORAGE - FLEET 1 CAMERA UNLIMITED
AXON FLEET 3 - EXT WARRANTY - 2 CAMERA KIT

1
6
6
6
6
6
6
12
6

$3,000.00
$1,621.98
$15,667.44
$17,777.70
$378.84
$7,872.66
$23,043.60
$13,394.28
$2,834.34
$85,590.84

$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00

$3,000.00
$1,621.98
$15,667.44
$17,777.70
$378.84
$7,872.66
$23,043.60
$13,394.28
$2,834.34
$85,590.84

Total

Page 5

Q-804258-46056DB

Non-Binding Budgetary Estimate
This Rough Order of Magnitude estimate is being provided for budgetary and planning purposes only. It is non-binding and is not considered a contractable offer for sale of Axon
goods or services.

Tax is estimated based on rates applicable at date of quote and subject to change at time of invoicing. If a tax exemption certificate should be applied, please submit
prior to invoicing.

Exceptions to Standard Terms and Conditions
Rewrite Estimates
Estimated Amounts and Contract Terminations. Any amounts stated as due under existing or terminated contracts — including contract transfer balances carried forward to
new or pending contracts — are estimates based on payments received as of the calculation date. These estimates may be adjusted if new contracts are not executed on the
anticipated dates or if expected payments are not made.

Refresh Shipment Timing
Technology Assurance Plan (TAP) Refresh Prior to Renewal. For Customers with expiring agreements that include TAP refresh rights, Axon may, in its discretion, ship
refresh hardware under the existing contract while renewal or replacement agreements are in progress. Any such shipments will be deemed made under the terms of the
existing contract until the new contract is fully executed, after which any applicable updates, fees, or adjustments will apply.

Shipment Timing
Shipment Variance. Estimated shipment dates are provided for planning purposes only and are not guarantees. Axon may ship hardware before or after the estimated
shipment date, and failure to meet an estimated shipment date will not, by itself, constitute a breach, provided Axon uses commercially reasonable efforts to meet estimated
shipment dates.

Page 6

Q-804258-46056DB

Non-Binding Budgetary Estimate

Page 7

Q-804258-46056DB

DATE: 5/22/2026
ACTION ITEM TITLE: Change Order #1 for the Arbor
Lakes/Halleck Avenue Lift Station Elimination Project in the
increased amount of $73,080.00.
ORIGIN: Public Works Department

SUMMARY:
This is Change Order #1 for the Arbor Lakes/Halleck Avenue Lift Station Elimination Project in
the increased amount of $73,080.00.
RATIONALE:
This change order is the change in the quantity of items on the contract as shown in Exhibit A.
There are utilities in the way of the bore pit that require the length of the bore & location of the
bore pit to be adjusted at Ridge View Rd. This will result in a $73,080.00 increase from the current
contract total.

COMPLIANCE WITH COMPREHENSIVE PLAN OR OTHER PLAN:
Not Applicable
SUGGESTED COUNCIL ACTION:
Approval

CHANGE ORDER
No.
1
Project
Arbor Lakes/Halleck Avenue Lift Station Elimination Project
Date of Issuance
5/22/2026
Effective Date
Owner
City of Edwardsville
Contractor
Haier Plumbing and Heating
Engineer
City of Edwardsville

6/2/2026

You are directed to make the following changes in the Contract Documents (Description Below)
Adjustment of Contract Quantities as shown in Exhibit A

Reason for Change Order:

Field changes necessary to account for unforseen circumstances that arose during construction and

reconciliation of contract quantities

CHANGE IN CONTRACT PRICE

CHANGE IN CONTRACT TIME

Original Contract Price
$608,135.00

Original Contract Time

Net changes from previous Change Orders

Net changes from previous Change Orders

N/A
Days or Dates

$0.00

N/A
Days

Contract price prior to this Change Order

Contract Times prior to the Change Order

$608,135.00

250 Calendar Days
Days or Dates

Net Increase of this Change Order

Net Increase of this Change Order

$73,080.00

N/A
Days

Contract Price with all approved Change Orders

Contract Times with all approved Change Orders
Ready for final payment:
250 Calendar Days
Days or Dates

$681,215.00

Recommended By:

Approved by:

Director of Public Works
Ryan Zwijack, P.E.
Date:

Mayor
Art Risavy
Date:

Accepted By:

Contractor
(Authorized Signature)
Date:

N. Main St. Water Main and Streetscape Impvts.
Exhibit A
ADDITIONS
ITEM

12" PVC Sewer in Casing Pipe Bored and Jacked

UNIT

ADDITION
QUAN.

UNIT PRICE

L.F.

90

$900.00
Total

VALUE
$81,000.00
$0.00
$81,000.00

DEDUCTIONS
ITEM

Gravity Sewer, Open Cut, 12" PVC

UNIT

L.F.

DEDUCTION
QUAN.
UNIT PRICE

90

$88.00

NET CHANGE =

VALUE
$7,920.00
$0.00
$7,920.00
$73,080.00

CHANGE ORDER
No.
4
Project
N. Main St. Water Main and Streetscape Impvts.
Date of Issuance
5/21/2026
Effective Date
Owner
City of Edwardsville
Contractor
Keller Construction, Inc
Engineer
City of Edwardsville

5/21/2026

You are directed to make the following changes in the Contract Documents (Description Below)
Adjustment of Contract Quantities as shown in Exhibit A

Reason for Change Order:

Field changes necessary to account for unforseen circumstances that arose during construction and

reconciliation of contract quantities

CHANGE IN CONTRACT PRICE

CHANGE IN CONTRACT TIME

Original Contract Price
$4,885,550.87

Original Contract Time

Net changes from previous Change Orders

Net changes from previous Change Orders

N/A
Days or Dates

$24,317.30
Contract price prior to this Change Order
$4,909,868.17
Net Increase of this Change Order

N/A
Days
Contract Times prior to the Change Order
August 21, 2026
Days or Dates
Net Increase of this Change Order

$7,628.75
Contract Price with all approved Change Orders
$4,917,496.92

N/A
Days
Contract Times with all approved Change Orders
Ready for final payment:
August 21, 2026
Days or Dates

Recommended By:

Accepted By:

Director of Public Works
Ryan Zwijack, P.E.

Contractor
(Authorized Signature)

Date:

Date:

N. Main St. Water Main and Streetscape Impvts.
Exhibit A
ADDITIONS

Force Account #6 - Hepler Broom Lighting

UNIT
L Sum
L Sum
L Sum
L Sum
L Sum
L Sum

ADDITION
QUAN.
1
1
1
1
1
1

Changeable Message Sign

Cal Da

101

ITEM
Force Account #1 - Additional Water Service Connection at Cleveland Heath
Force Account #2 - Electric and Light Relocation
Force Account #3 - Well Lighting Removal
Force Account #4 - Replace Handhole
Force Account #5 - Additional Conduit for St. Louis St.

UNIT PRICE
$ 2,499.40
$
902.01
$ 8,187.30
$ 8,453.34
$
409.14
$ 1,036.46

$

94.60

Total

VALUE
$ 2,499.40
$
902.01
$ 8,187.30
$ 8,453.34
$
409.14
$ 1,036.46
$ 9,554.60
$
$
$
$ 31,042.25

DEDUCTIONS
ITEM
Water Main Line Stop 10
Water Main Line Stop 6

UNIT
Each
Each

DEDUCTION
QUAN.
UNIT PRICE
VALUE
1
$ 14,740.00 $ 14,740.00
1
$ 8,673.50 $
8,673.50

Total

$
$ 23,413.50

NET CHANGE =

$7,628.75

BICYCLE & PEDESTRIAN ADVISORY COMMITTEE
2025 - 2026 Annual Report
The Bicycle & Pedestrian Advisory Committee celebrates the following accomplishments in FY26:
Spring Bike & Walk Bus (May 2, May 9, and May 16, 2025) - The spring effort featured 4 routes helping
children ride or walk to Columbus Elementary and ride to Cassens and Woodland Elementary. The routes
utilized approximately 12 drivers and averaged around 40 elementary and middle school kids participating
each week.
Route 66 Festival (June 7, 2025) - The committee hosted Peter and Tracy Flucke, authors of “Bicycling
Historic Route 66” for a presentation about their travels and experiences within the Edwardsville Public
Library (on the festival grounds).
Bike Rack Grant Program (established July 2025) - Committee members assisted in drafting an
ordinance establishing a bike rack grant program. They also created the grant application. After being
enacted, the City reimbursed three businesses (Madison County Historical Society, Cafe Birdie, and 222
Artisan) a total of $1,000. The committee also provided staff with a list of recommended locations to install
bike racks on City property.
Criterium Community Ride (August 16, 2025) - In collaboration with Criterium organizers, BPAC
helped organize and staff the first ever Criterium Community ride. Approximately 50 participants made 1
to 2 laps on the city streets used for the race course.
Bike & Hike - BPAC subgroups staffed a tent at the Goshen Community Market to promote committee
efforts and distribute helmets and other “swag”.
● June 21, 2025 - The Education & Safety subgroup promoted bicycle safety and assisted with minor
bicycles tune-ups and repairs.
● August 23, 2025 - The Community Engagement subgroup promoted events and garnered volunteers
for the upcoming Fall Bike & Bus.
● September 20, 2025 - The Policy & Infrastructure subgroup promoted the new Bike Rack Grant
Program and invited visitors to denote problematic areas on a City map.
Fall Bike & Walk Busses (September 19, September 26, and October 3, 2025) - The Fall event featured
the same routes as the Spring. The effort continues to be very popular for our intermediate elementary
students. On 9/26/25, over 80 participants rode/walked with the groups.
Week Without Driving (September 29 - October 5, 2025) - Edwardsville participated again in this
national effort to raise awareness about transportation and mobility issues. Thirteen individuals
participated, most of which were committee members or City Staff/Council.
Halloween Parade (October 31, 2025) - Committee members walked in the event displaying the Slow
Down Town banner and distributing candy and stickers.
Crosswalk Enforcement (July 2025 & April 2026) - BPAC collaborated with Edwardsville Police
Department and the City Communications Coordinator for education and enforcement regarding speed and
crosswalk right of way.
Slow Down Town Campaign - Additional banners were designed, purchased, and displayed for several
months of the year in May 2025 and April 2026

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Edwardsville Earth Day Festival (April 18, 2026) - BPAC members were invited to assist in organizing
and staffing “Pedal to the Watershed”, a “bike bus” style ride through town arriving at the Watershed during
the celebration. BPAC also presented information on committee efforts at a shEDTalk.
Restaurant Ramble (April 19 - June 6, 2026) - This BPAC effort encourages residents to walk or bike to
any five businesses in Edwardsville to receive a prize. The event has not concluded at the time of this
report.

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