On the agenda: Rolling Meadows meeting — surveillance camera (May 19)

AGENDA
COMMITTEE OF THE WHOLE
City Hall – Council Chambers
3600 Kirchoff Road
Rolling Meadows, IL 60008

May 19, 2026
7:00 p.m.
CALL TO ORDER

1)

Rolling Meadows Transfer Station and Residential Collection Services
Presentation

2)

City Business Incentive Programs Update

3)

Fire Department Staffing Report and Recommendation

4)

Video Gaming Accessory (GA) Licenses Discussion

PUBLIC COMMENT
CLOSED SESSION
ADJOURNMENT

PCOMMITTEE OF THE WHOLE AGENDA – May 19, 2026
1)

Rolling Meadows Transfer Station and Residential Collection Services

Attachments:
•

Attachment A: Geo-Logic Recommendation Memo to City of Rolling Meadows W/ Bid
Tabulations

•

Attachment B: Lakeshore Recycling Systems Rolling Meadows Transfer Station
Operation and Maintenance Proposal

•

Attachment C: Lakeshore Recycling Systems Residential Collection Services Proposal

•

Attachment D: DRAFT - Residential Collection Services Contract

•

Attachment E: Draft Lease Agreement for Rolling Meadows Transfer Station

•

Attachment F: Draft Host Agreement for Rolling Meadows Transfer Station

Background:
The City of Rolling Meadows is uniquely positioned within both the private and municipal solid
waste industries. The City-owned Transfer Station, located across Berdnick Street from the
Public Works facility and currently operated by
Lakeshore Recycling Systems (LRS), is the only
municipally owned operating transfer station in
the

region.

New

transfer

stations

are

increasingly rare, particularly in the northwest
suburbs due to stringent IEPA requirements.
The Rolling Meadows Transfer Station (RMTS)
lease

expires

in

August

2026

after

30

consecutive years under one agreement with
minimal amendments. The recycling contract
with Flood Brothers also expires, after a Cityrequested

extension,

in

September

2026.

Rolling Meadows Transfer Station

Because of these timelines, City staff believe it is in
the community’s best interest to evaluate the entire solid waste program, including RMTS
operations and maintenance and whether refuse collection should continue as an in-house
service.
Historically, the City has provided refuse collection in-house and has contracted recycling with
a private hauler since the mid-1990s. The City’s Refuse Division includes four employees: three
maintenance staff members and one foreman. The Public Works department also houses four
refuse trucks: three front loaders and one rear loader. In 2022, the City modernized collection
services by installing the Curotto-Can system. The City has historically kept residential rates

fixed for extended periods which provided savings for residents while refuse operations costs
rose thereby depleting funding within the Refuse Fund as shown in the graph below.

Refuse Fund Balance (Millions)

Refuse Fund Balance & Residential Collection Rate
$1.40

$33.00

$1.20

$32.50
$32.00

$1.00

$31.50

$0.80

$31.00

$0.60

$30.50

$0.40

$30.00

$0.20
$-

$29.50
FY2015 FY2016 FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023 FY2024 FY2025 FY2026
Ending Fund Balance

$29.00

Standard Rate

Over the years, the City has taken several steps to supplement revenue in the Refuse Fund,
including one-time transfers and, in 2023, moving host/tipping fee revenue from the General
Fund to the Refuse Fund.
In 2025, the City entered into a Professional Services Agreement (PSA) with Geo-Logic and
Associates to assist in drafting future contracts and the Requests for Proposals (RFPs) released
earlier this year. Geo-Logic is also providing consultation on contractor selection and
negotiation.
The process of drafting, soliciting, and reviewing the proposals has been completed. The City
has interviewed the top vendor for both RMTS Operation and Maintenance and Residential
Collection Services and received a clarified version of the proposal. These proposals are
attached, along with the proposal tabulations and draft contractual agreements.
Summary:
The City received three proposals for each RFP—RMTS Operation and Maintenance and
Residential Collection Services—from qualified area haulers: Lakeshore Recycling Systems
(LRS), Groot, and Flood Brothers. After reviewing all proposals, City staff determined that LRS
provides the greatest overall benefit to Rolling Meadows. Although Groot offered comparable
hauling pricing, its proposed contractual changes, lower rent payment, and their proposed
plan to temporarily close the RMTS would reduce the value of this important City asset.
Rolling Meadows Transfer Station

After a full evaluation, City staff determined that LRS provides the greatest benefit to the City.
LRS submitted a strong base proposal and alternative terms that further enhanced its proposal.
Key points include:
Base rent of $150,000 to be paid annually for the first five years, increasing to $157,500
annually for the remaining five years.
A $1,000,000 payment to the City due within 60 days of contract execution, in lieu of the
$100,000 lump-sum payment requested in the RFP.
A guaranteed minimum of 2,750 tons per week, compared with the requested minimum
of 2,200 tons, resulting in higher tipping fee revenue for the City.
Tipping fees starting at $2.95 per ton; current tipping fees are approximately $1.34 per
ton.

Additionally, LRS provided the best per-ton disposal fee beginning in 2032. The City requested
a per-ton disposal fee from all vendors to prepare for the upcoming expiration of the Solid
Waste Agency of Northern Cook County (SWANCC) Project Use Agreement (PUA). Although the
PUA expires in five years, this RFP process provided an opportunity to position the City well as it
begins to examine its future relationship with SWANCC.
For comparison, in 2024 the City collected $140,744 in host/tipping fee revenue. If the same
tonnage moved through the facility under the new host/tipping fee, the City would generate
$194,815, an increase of $54,072 for the year.

As part of this process the City also had the facility inspected and provided the report to all
potential operators of the RMTS. LRS has agreed to complete all of the repairs called out in the
report over the next few years of operating the transfer station.
Residential Collection Services
The City has a unique opportunity this year because both the RMTS and Collection Services
agreements are expiring. Due to this timing, City staff evaluated pricing for both renewing the
transfer station and recycling contracts and fully outsourcing the City’s collection services.
Staff approached this project with the following priorities:
All Refuse Division employees would retain a position in the Public Works Department
with no layoffs or have the option to move to a comparable position with the selected
hauler.
One of the primary factors that allowed staff to pursue privatization was knowing that the four
Refuse Division employees would remain in Public Works. The Public Works leadership team
identified departmental needs and areas where additional positions could be created to
accommodate the transition. As part of the RFP process, the City also asked potential haulers
to make competitive job offers to refuse team members who would like to continue working in
the refuse field. After discussions with LRS, the company confirmed that it would offer
comparable salary and benefits to all refuse employees as they currently receive from the City.
High-quality, take all residential service would continue, and the City would seek
opportunities to enhance the collection experience.
Maintaining the level of service residents expect was one of City staff’s top priorities. Staff have
taken steps to ensure that the customer service residents receive from Public Works would
continue. The City aims to achieve this in the following ways:
Resident contact points would remain the same with no calls to 800-numbers.
Communication regarding missed pickups, trash on the roadway, or other service
issues would continue to be handled by the City and not the hauler by contacting
the City; no need to call 800-numbers or call centers. Our staff are experienced in
communicating these concerns to the appropriate parties as happens currently for
recycling services, allowing residents to continue contacting the same staff
members.
All impacted residents would continue to receive a bill from the City for collection
services. The only change would be a reduced monthly rate for refuse and recycling
services.
Service levels would not decrease. City staff have worked to ensure that the take-all
collection program residents know and love will continue unchanged. The familiar
“put anything out and they will take it” approach would continue with LRS and the

City. The City is working with LRS to ensure all items are collected. If an item falls
outside a normal bulk pickup, the City will collect it. As part of this effort, the City will
keep the rear-loader refuse truck in our fleet to maintain equipment needed for large
collections.
No change in collection day is planned. LRS has informed the City that it intends to
keep collection days the same to ease the transition.
As part of the RFP process, the City also requested that the potential hauler provide pricing to
purchase the three mainline refuse vehicles used by the City. LRS provided the City with a
proposal of $950,000 to purchase all three refuse trucks. This will allow the City to gain
maximum capital from the vehicles while at the same time reducing our fleet, and therefore,
reducing the maintenance costs of repairing and future replacements of those vehicles.
Be fully transparent with residents about why the City is examining these scenarios and
the potential benefits to the community.
Earlier this year, the City engaged a communications consultant to help share information with
the public if Council elects to move forward with outsourced refuse collection. The outreach
plan includes City website updates, a letter to each impacted resident, a public information
meeting before any official Council approval, information for the City’s call-answering points,
and a clear line of communication to staff who are familiar with the project and can speak to
it in depth.
Future fiscal stability to support the City’s Local Road Fund.
In late 2025 and early 2026, the City sought a bond issuance to support the Local Road Fund,
with the anticipation of issuing a second round of bonds to secure additional funding for
important local road projects. City staff have been working to identify long-term solutions to
revenue declines in the Local Road Fund without raising property taxes. One potential solution
is using revenue generated from the Transfer Station, along with savings from outsourced
collection services, to help support future road funding needs. The nexus with utilizing Transfer
Station revenue to support local roads is that the Transfer Station is a general City facility that
should benefit all City taxpayers. Currently, the Transfer Station subsidizes the rates of
residential refuse and recycling customers and does not provide any financial benefit to
multifamily residents who are served under commercial hauling services. By utilizing Transfer
Station funds to support local road infrastructure, revenues derived from the Transfer Station
equitably will benefit all tax payers. Furthermore, garbage trucks are some of the heaviest
vehicles which use City roads on a daily basis and cause more wear and tear than standard
personal vehicles. Given the impact of refuse trucks on the road, a nexus exists for contributing
Transfer Station funding to help pay for future road improvements thereby providing an
inelastic, stable funding source for the Local Roads Fund.

Additional Benefits for Rolling Meadows Residents
A major reduction in collection rates over the next five-year period.
The senior discount will increase from 10% to 15% (applies to customers 65 or older).
Residents will be able to request 95-gallon carts.
Residents will be able to request new refuse carts during the transition period.
Electronics recycling collection will become free curbside collection.
LRS will host one free shredding event per year at the Public Works facility.
City staff’s goal is not only to maintain the current high level of service, but also to improve
convenience for residents where possible.
The pricing includes collection of all City-owned waste and recycling containers in public
locations and at City facilities. Additionally, LRS has added a supplemental item to the RFP
request by supplying the City with pricing for Household Hazardous Waste Collection, free
shredding events, and curbside e-waste collection. While the City may not utilize all of these
services within the length of this contract, the ability to push them into service is a valuable
benefit.
Residential Collection Rate Evaluation
Through the RFP process, the City secured pricing from LRS for the take-all program described
above. The pricing table is provided below.

Year

2027

2028

2029

2030

2031

Base Rate

$13.50

$14.04

$14.61

$15.19

$15.80

These rates reflect the collection service charges the City would receive from LRS per household
per month. The City would use these rates as the base and structure the necessary
administrative charges to capture costs associated primarily with Solid Waste Agency of Cook
County (SWANCC) dump fees, which total approximately $531,000 annually. These fees may
fluctuate each year based on the City’s total refuse tonnage commitments through SWANCC
and will remain in place through 2031, when the City will have an opportunity to evaluate its
participation as a SWANCC member community.
LRS also offered a flat average rate structure of $14.62 per household per month through 2031.
City staff recommend the escalating rate structure. As part of the RFP process, the City
requested a $100,000 lump-sum payment at the start of the Transfer Station Lease and
Operations Contract. In its submittal, LRS offered a $1,000,000 lump-sum payment.
The following table provides for the total proposed rates by LRS and inclusive of the City’s
SWANCC and administrative costs:

Rate Type
Proposed Residential Rate
Proposed Senior Residential
Rate

2027

2028

2029

2030

2031

$21.18

$21.72

$22.29

$22.87

$23.48

$19.16

$19.61

$20.10

$20.59

$21.11

The proposed rates are substantially lower than the City’s current rates and significantly lower
than the future rates for maintaining in-house services that would be necessary to meet the
minimum fund balance policy for the Refuse Fund. The table below reflects the recommended
rate structure over the next five years if the City continued in-house collection services. It does
not include any subsidies aside from the Transfer Station revenue remaining within the Refuse
Fund and relies only on increasing the base collection rate to achieve the minimum fund
balance policy of 30% in FY 2030.

Rate Type

2027

2028

2029

2030

2031

In-House Residential

$ 36.67

$ 41.44

$ 46.82

$ 52.91

$ 54.50

$ 33.01

$ 37.30

$ 42.15

$ 47.63

$ 49.06

In-House Residential (Senior
Discount)

To show cumulative savings over a five-year period, the table below compares the residential
and senior rates.

Proposed Rate Type

2027

2028

2029

2030

2031

Residential Rate (Proposed)

$21.18

$21.72

$22.29

$22.87

$23.48

In-House Rate

$36.67

$41.44

$46.82

$52.91

$54.50

Resident Savings (Per Month)

$15.49

$19.72

$24.53

$30.04

31.02

Annual Savings

$185.88

$236.64

$294.36

$360.48

$372.21

Five-Year Savings

$1,449.57

Senior Rate (Proposed)

$19.16

$19.61

$20.10

$20.59

$21.11

In-House Rate: Seniors

$33.01

$37.30

$42.15

$47.63

$49.06

Resident Savings (Per Month)

$13.86

$17.69

$22.05

$27.04

$27.95

Annual Savings

$166.26

$212.23

$264.62

$324.46

$335.39

Five-Year Savings

$1,302.96

PROJECTED RATE COMPARISON
$49.06

$54.50

$21.11

$23.48

$20.59

$22.87

2029

$47.63

$52.91

Proposed In-House Senior Rate

$42.15

$46.82

2028

$20.10

$22.29

$19.61

$21.72

2027

Proposed In-House Rate

$37.30

$41.44

LRS Proposed Senior Rate

$33.01

$19.16

$21.18

$36.67

LRS Proposed Rate

2030

2031

Compared to Surrounding Communities
A common question when reviewing residential collection rates is, “How do we currently
compare to surrounding communities?” The chart below shows comparable surrounding

Monthly Residential Rate

communities and their current refuse rates billed to residents.

Residential Refuse Rate Comparison (2025 Rates)
$40.00
$35.00

$29.15

$30.00
$25.00
$20.00

$21.00

$23.69

$32.45

$35.03

$25.13

$19.16

$20.00

$20.95

Arlington
Heights

Buffalo
Grove

Hoffman Palatine Wheeling Mount
Estates
Prospect

$15.00
$10.00
$5.00
$-

Comparable Communities

Lake
Zurich

Rolling Barrington
Meadows

Next Steps
If the Council directs staff to bring forward both the Transfer Station and Residential
Collection Services agreements for approval, the proposed timeline is as follows:

If approved, the City would then move into working with the selected hauler to begin the
transition plan, the details of which can be found in the attached proposal. The official change
over would occur in late September. The City had previously worked with Flood Brothers to
receive an extension on the existing recycling contract to ensure we had an adequate amount
of time to make the transition, if needed.
Conclusion
City staff have completed a comprehensive review of the Rolling Meadows Transfer Station
Operation and Maintenance proposals and the Residential Collection Services proposals. This
review was undertaken because the City’s current Transfer Station lease expires in August 2026
and the existing residential recycling agreement expires in September 2026. The timing of these
expirations provided the City with a unique opportunity to evaluate the solid waste program as
a whole, including the future operation of the City-owned Transfer Station, the long-term
sustainability of the Refuse Fund, and whether residential collection services should continue
to be provided in-house or through a private hauler.
Based on the proposals received, staff determined that Lakeshore Recycling Systems provides
the greatest overall benefit to the City. The proposed Transfer Station agreement would
preserve and strengthen the value of this important City-owned asset through increased rent,

a significantly larger upfront payment, higher guaranteed tonnage, increased host/tipping fee
revenue, and a commitment to complete needed facility repairs. In addition, the proposed
Residential Collection Services agreement would allow the City to reduce monthly residential
refuse rates, increase the senior discount, maintain the current take-all service model, preserve
existing resident contact points through the City, provide additional resident services, and
retain all of the City’s Refuse Division employees within Public Works or provide them the
opportunity to move to comparable positions with LRS.
Staff also believe the proposed approach provides long-term financial benefits beyond the
Refuse Fund. Savings from outsourced collection services, combined with increased Transfer
Station revenue will create future opportunities to support other City priorities, including the
Local Road Fund. The Transfer Station revenues can support the Local Road Fund without the
need for new taxes while also reducing refuse and recycling services costs for residents at the
same time.
At this time, staff is not requesting any Council direction at the Committee of the Whole
meeting but will be available to answer questions. Resolutions approving the agreements for
the Transfer Station along with the refuse and recycling services will be included on the June
23, 2026 Council Meeting agenda for formal consideration.

Attachment A
Geo-Logic & Associates Memo W/Bid Tabulations

Memorandum
To:

City of Rolling Meadows

Date: May 12, 2026

From:

Geo-Logic Associates

Subject:

Summary of Request for Proposals for: 1) Municipal Solid Waste, Recyclables and
Landscape Waste Collection Services; and, 2) Operation and Maintenance of the
Rolling Meadows Transfer Station

Background
Geo-Logic Associates (GLA) is an employee-owned, multi-disciplinary consulting firm
established in 1991. We provide services to the following market sectors: solid waste, civil
engineering, geotechnical, environmental, water resources, remediation, mining and litigation
support. GLA employs over 300 professionals located throughout 28 U.S. office locations. Our
local office is located in St. Charles, Illinois. GLA is ranked as a Top 500 Design Firm, Top 200
Environmental Firm, and Top 250 International Design Firm by Engineering News-Record (ENR).
GLA has provided services to the solid waste industry, both government and private companies,
for over 30 years. As described in our proposal to the City of Rolling Meadows (dated
September 12, 2025), GLA team members have extensive solid waste procurement experience:
 Advised on more than $2.0 billion in solid waste procurement projects, including solid
waste collection, transfer, disposal, recycling and composting services. We have also
advised on procurement of construction services for solid waste facilities (transfer stations,
landfills and recycling facilities).
 Advised on more than 15 host agreements for solid waste facilities including transfer
stations and landfills.
 Assisted with three lease agreements on procurement and/or host agreement projects.
GLA was hired by the City of Rolling Meadows to serve as the technical consultant to provide
procurement support for the City’s recent Request for Proposal (RFP) solicitation for residential
solid waste, recycling, and landscape waste collection services, as well as the RFP for operation

and maintenance of the City’s Rolling Meadows Transfer Station (RMTS). Our scope of work
included assisting City staff to prepare the RFP documents, conduct pre-proposal meetings with
interested vendors, review contractor proposals, and negotiate final terms with the preferred
contractor.
Request for Proposals
The City of Rolling Meadows issued a Request for Proposal (RFP) for residential solid waste,
recyclables, and landscape waste collection services for its single-family households on March 2,
2026. The scope of work was specified to continue the current high-level of services provided to
residents within the City. The initial term of the collection contract was specified as ten (10)
years). The RFP requested pricing for a base proposal and one alternate proposal. The services
were identical between the base proposal and alternate proposal, except the alternate proposal
requested pricing from the vendors to purchase the City’s three (3) front-load collection
vehicles. Two addenda were subsequently issued to respond to questions from vendors.
Proposals were due on March 31, 2026.
In addition, the City issued an RFP for the operation and maintenance of the RMTS on March 2,
2026. Operation and maintenance of the facility have historically been performed through two
contractual agreements: 1) a lease agreement; and, 2) a host benefit agreement. This contract
structure was retained in the RFP. Note that RMTS RFP requested pricing in the form of
“revenue” payments from the vendors to the City (an annual lease payment and a per ton host
benefit fee), as well as pricing in the form of cost payments from the City to the vendors for
transfer and disposal services beginning in 2032 after the City’s Project Use Agreement with the
Solid Waste Agency of Northern Cook County (SWANCC) expires. The initial terms of the lease
agreement and host benefit agreements were specified as ten (10) years. One addendum was
subsequently prepared to answer questions from vendors. A preproposal meeting was held on
March 18, 2026 to further explain the opportunity to interested vendors. Proposals were due on
April 7, 2026.
Results
The City received proposals from the same three vendors for each RFP1:

1. Lakeshore Recycling Services, LLC

1

The City also received one notice from a vendor declining to participate in the procurement.

May 2026
City of Rolling Meadows | Procurement Summary

2

2. Flood Brothers Disposal Company
3. Groot Industries, Inc.
GLA assisted City staff in the review of technical proposals and pricing offered by each vendor.
All proposals were timely received by the due date and time specified in the RFPs. An initial
completeness check of the proposals indicated that the vendors provided the requested
information including a proposal certification form, pricing forms and the required proposal
security ($5,000 for each RFP) as well as a narrative description of how they would staff the
project and provide the services.
All three vendors are well-established solid waste companies (i.e., 20 or more years of
experience) in the Chicago market and were determined to have the requisite experience and
qualifications to provide the requested services to the City.
Upon reviewing proposal pricing, Lakeshore Recycling Services, LLC (LRS) was determined to
offer the most favorable pricing to the City for both RFPs. Subsequent to this initial assessment,
City staff held additional negotiations with LRS. This resulted in LRS proposing further
enhancements to its proposals.
For the collection RFP, LRS proposed additional services at no cost to the City, including:
curbside recycling of electronic waste; providing an option for residents to select 95-gallon carts
for refuse and recyclables; and hosting a once-per-year free shedding event for residents at the
public works facility. LRS also increased its proposed purchase price for the City’s three
collection vehicles.
For the RMTS Operations and Maintenance RFP, LRS proposed increasing the guaranteed
tonnage tied to the Host Benefit Fee from 400 tons per day (as specified in the RFP) to 500 tons
per day (or 2,750 tons per week including a ½ day on Saturday).
Proposal tabulation forms are included as Attachment A to this memorandum.
In conclusion, GLA concurs with City staff’s recommendation to award the Collection Services
and RMTS Operations and Maintenance Agreements to LRS. GLA also concurs with staff’s
recommendation to select Alternative #1 to the collection services agreement, which includes
the purchase of the City’s three collection vehicles.

May 2026
City of Rolling Meadows | Procurement Summary

3

ATTACHMENT: PROPOSAL TABULATION FORMS

City of Rolling Meadows
Proposal Tabulation
Residential Solid Waste, Recycling and Landscape Waste Collection Services
Base Proposal
Service
Curbside Services
Unlimited Trash, 35/65 gal ($/home/month)
Flood Brothers
Groot
Lakeshore
Recycling, 35/65 gal ($/home/month)
Flood Brothers
Groot
Lakeshore
Unlimited Landscape Waste ($/home/month)
Flood Brothers
Groot
Lakeshore
Total ($/home/month)
Flood Brothers
Groot
Lakeshore
Bulk Items - Special Pickup ($/cubic yard)
Flood Brothers
Groot
Lakeshore
Back Door Service
Unlimited Trash, 35/65 gal ($/home/month)
Flood Brothers
Groot
Lakeshore
Recycling, 35/65 gal ($/home/month)
Flood Brothers
Groot
Lakeshore
Unlimited Landscape Waste ($/home/month)
Flood Brothers
Groot (at curbside only)
Lakeshore
Total ($/home/month)
Flood Brothers
Groot
Lakeshore
Bulk Items - Special Pickup ($/cubic yard)
Flood Brothers
Groot (at curbside only)
Lakeshore
Other Services to City/Public Works
20-Yard Roll-off Conatiner Service after 26 Units (per pull)
Flood Brothers
Groot
Lakeshore
Vactor Material Container (per pull)
Flood Brothers
Groot
Lakeshore
Emergency Services ($ per hour)
Flood Brothers
Groot (quoted price in $ per ton)
Lakeshore

Year 1

$
$
$

16.10
13.97
6.00

Year 2

$
$
$

16.58
14.46
6.24

Year 3

$
$
$

17.08
14.97
6.49

Year 4

$
$
$

17.59
15.49
6.75

$
$
$

Year 5

Escalation

18.12
16.04
7.02

3.00%
3.51%
4.00%

Incl. in Trash
Incl. in Trash
$
3.75

Incl. in Trash Incl. in Trash Incl. in Trash
Incl. in Trash Incl. in Trash Incl. in Trash
$
3.90 $
4.06 $
4.22

Incl. in Trash
Incl. in Trash
$
4.39

4.02%

Incl. in Trash
Incl. in Trash
$
3.75

Incl. in Trash Incl. in Trash Incl. in Trash
Incl. in Trash Incl. in Trash Incl. in Trash
$
3.90 $
4.06 $
4.22

Incl. in Trash
Incl. in Trash
$
4.39

4.02%

$
$
$

16.10
13.97
13.50

$
$
$

16.58
14.46
14.04

$
$
$

17.08
14.97
14.61

$
$
$

17.59
15.49
15.19

$
$
$

18.12
16.04
15.80

3.00%
3.51%
4.01%

$
$
$

20.00
25.00
12.00

$
$
$

20.60
25.88
12.25

$
$
$

21.22
26.79
12.50

$
$
$

21.85
27.73
12.75

$
$
$

22.51
28.70
13.00

3.00%
3.51%
2.02%

$
$
$

31.10
49.10
14.00

$
$
$

31.58
50.82
15.00

$
$
$

32.08
52.60
16.00

$
$
$

32.59
54.44
17.00

$
$
$

33.12
56.35
18.00

1.59%
3.50%
6.48%

Incl. in Trash
Incl. in Trash
$
12.00

Incl. in Trash Incl. in Trash Incl. in Trash
Incl. in Trash Incl. in Trash Incl. in Trash
$
13.00 $
14.00 $
15.00

Incl. in Trash
Incl. in Trash
$
16.00

7.46%

Incl. in Trash
Incl. in Trash
$
12.00

Incl. in Trash Incl. in Trash Incl. in Trash
Incl. in Trash Incl. in Trash Incl. in Trash
$
13.00 $
14.00 $
15.00

Incl. in Trash
Incl. in Trash
$
16.00

7.46%

$
$
$

31.10
49.10
38.00

$
$
$

31.58
50.82
41.00

$
$
$

32.08
52.60
44.00

$
$
$

32.59
54.44
47.00

$
$
$

33.12
56.35
50.00

1.59%
3.50%
7.10%

$
$
$

20.00
25.00
20.00

$
$
$

20.60
25.88
21.00

$
$
$

21.22
26.79
22.00

$
$
$

21.85
27.73
23.00

$
$
$

22.51
28.70
24.00

3.00%
3.51%
4.66%

$
$
$

75.00
350.00
150.00

$
$
$

75.00
362.25
156.00

$
$
$

75.00
374.93
162.24

$
$
$

75.00
388.05
168.73

$
$
$

75.00
401.63
175.48

0.00%
3.50%
4.00%

$
$
$

450.00
700.00
400.00

$
$
$

450.00
724.50
416.00

$
$
$

450.00
749.86
432.64

$
$
$

450.00
776.11
449.95

$
$
$

450.00
803.27
467.94

0.00%
3.50%
4.00%

$
$
$

95.00
65.00
150.00

$
$
$

95.00
67.28
156.00

$
$
$

95.00
69.63
162.24

$
$
$

95.00
72.07
168.73

$
$
$

95.00
74.59
175.48

0.00%
3.50%
4.00%

Notes:
1. Lakeshore pricing reflects final negotiated pricing.
2. Roll-off Service includes 26 pulls at no cost to City; pricing is for each additional pull after 26 units (as requested by City).

City of Rolling Meadows
Proposal Tabulation
Residential Solid Waste, Recycling and Landscape Waste Collection Services
Alternate Proposal 1 (Purchase of City Trucks)
Service
Curbside Services
Unlimited Trash, 35/65 gal ($/home/month)
Flood Brothers
Groot
Lakeshore
Recycling, 35/65 gal ($/home/month)
Flood Brothers
Groot
Lakeshore
Unlimited Landscape Waste ($/home/month)
Flood Brothers
Groot
Lakeshore
Total ($/home/month)
Flood Brothers
Groot
Lakeshore
Bulk Items - Special Pickup ($/cubic yard)
Flood Brothers
Groot
Lakeshore
Back Door Service
Unlimited Trash, 35/65 gal ($/home/month)
Flood Brothers
Groot
Lakeshore
Recycling, 35/65 gal ($/home/month)
Flood Brothers
Groot
Lakeshore
Unlimited Landscape Waste ($/home/month)
Flood Brothers
Groot (at curbside only)
Lakeshore
Total ($/home/month)
Flood Brothers
Groot
Lakeshore
Bulk Items - Special Pickup ($/cubic yard)
Flood Brothers
Groot (at curbside only)
Lakeshore
Other Services to City/Public Works
20-Yard Roll-off Conatiner Service after 26 Units (per pull)
Flood Brothers
Groot
Lakeshore
Vactor Material Container (per pull)
Flood Brothers
Groot
Lakeshore
Emergency Services ($ per hour)
Flood Brothers
Groot (quoted price in $ per ton...
...and $ per hour)
Lakeshore
Truck Purchase
Flood Brothers
Groot
Lakeshore

Year 1

$
$
$

15.75
13.97
6.00

Year 2

$
$
$

16.22
14.46
6.24

Year 3

$
$
$

16.71
14.97
6.49

Year 4

$
$
$

17.21
15.49
6.75

$
$
$

Year 5

Escalation

17.73
16.04
7.02

3.00%
3.51%
4.00%

Incl. in Trash
Incl. in Trash
$
3.75

Incl. in Trash
Incl. in Trash
$
3.90

Incl. in Trash
Incl. in Trash
$
4.06

Incl. in Trash
Incl. in Trash
$
4.22

Incl. in Trash
Incl. in Trash
$
4.39

4.02%

Incl. in Trash
Incl. in Trash
$
3.75

Incl. in Trash
Incl. in Trash
$
3.90

Incl. in Trash
Incl. in Trash
$
4.06

Incl. in Trash
Incl. in Trash
$
4.22

Incl. in Trash
Incl. in Trash
$
4.39

4.02%

$
$
$

15.75
13.97
13.50

$
$
$

16.22
14.46
14.04

$
$
$

16.71
14.97
14.61

$
$
$

17.21
15.49
15.19

$
$
$

17.73
16.04
15.80

3.00%
3.51%
4.01%

$
$
$

20.00
25.00
12.00

$
$
$

20.60
25.88
12.25

$
$
$

21.22
26.79
12.50

$
$
$

21.85
27.73
12.75

$
$
$

22.51
28.70
13.00

3.00%
3.51%
2.02%

$
$
$

30.75
49.10
14.00

$
$
$

31.22
50.82
15.00

$
$
$

31.71
52.60
16.00

$
$
$

32.21
54.44
17.00

$
$
$

32.73
56.35
18.00

1.57%
3.50%
6.48%

Incl. in Trash
Incl. in Trash
$
12.00

Incl. in Trash
Incl. in Trash
$
13.00

Incl. in Trash
Incl. in Trash
$
14.00

Incl. in Trash
Incl. in Trash
$
15.00

Incl. in Trash
Incl. in Trash
$
16.00

7.46%

Incl. in Trash
Incl. in Trash
$
12.00

Incl. in Trash
Incl. in Trash
$
13.00

Incl. in Trash
Incl. in Trash
$
14.00

Incl. in Trash
Incl. in Trash
$
15.00

Incl. in Trash
Incl. in Trash
$
16.00

7.46%

$
$
$

30.75
49.10
38.00

$
$
$

31.22
50.82
41.00

$
$
$

31.71
52.60
44.00

$
$
$

32.21
54.44
47.00

$
$
$

32.73
56.35
50.00

1.57%
3.50%
7.10%

$
$
$

20.00
25.00
20.00

$
$
$

20.60
25.88
21.00

$
$
$

21.22
26.79
22.00

$
$
$

21.85
27.73
23.00

$
$
$

22.51
28.70
24.00

3.00%
3.51%
4.66%

$
$
$

75.00
350.00
150.00

$
$
$

75.00
362.25
156.00

$
$
$

75.00
374.93
162.24

$
$
$

75.00
388.05
168.73

$
$
$

75.00
401.63
175.48

0.00%
3.50%
4.00%

$
$
$

450.00
700.00
400.00

$
$
$

450.00
724.50
416.00

$
$
$

450.00
749.86
432.64

$
$
$

450.00
776.11
449.95

$
$
$

450.00
803.27
467.94

0.00%
3.50%
4.00%

$
95.00
$
65.00
$
175.00
$
150.00
Vehicle #1 ID
2018 Autocar
2018 Autocar
2018 Autocar

$
$
$
$

$
95.00
$
69.63
$
187.47
$
162.24
Vehicle #2 ID
2025 Autocar
2025 Autocar
2025 Autocar

$
$
$
$

95.00
67.28
181.13
156.00
Bid
$ 200,000.00
$ 280,029.00
$ 200,000.00

95.00
72.07
194.03
168.73
Bid
$ 397,005.00
$ 381,574.00
$ 400,000.00

Notes:
1. Lakeshore pricing reflects final negotiated pricing.
2. Roll-off Service includes 26 pulls at no cost to City; pricing is for each additional pull after 26 units (as requested by City).

$
95.00
0.00%
$
74.59
3.50%
$
200.82
3.50%
$
175.48
4.00%
Vehicle #3 ID
Bid
Total
2024 Autocar $ 381,574.00 $
978,579.00
2024 Autocar $ 397,005.00 $ 1,058,608.00
2024 Autocar $ 350,000.00 $
950,000.00

City of Rolling Meadows
Proposal Tabulation
Operation and Maintenance of the RMTS
Base Proposal
Service
Year 1
Lease Agreement
Annual Base Rent (payable to the City)
Flood Brothers
$
97,975.00 $
Groot
$
100,000.00 $
Lakeshore
$
150,000.00 $
Host Agreement
Per Ton Host Benefit Fee (Payable to the City)
Flood Brothers
$
2.10 $
Groot
$
2.00 $
Lakeshore
$
2.95 $
Per Ton Disposal Swap Fee (Payable to the Contractor)
Flood Brothers
$
0.00 $
Groot
$
0.00 $
Lakeshore
$
0.00 $
Per Ton Disposal Fee (Payable to Contractor)
Flood Brothers
Groot
Lakeshore

Year 2

Year 3

Year 4

Year 5

Year 6

Year 7

Year 8

Year 9

Year 10

Escalation

100,425.00
103,000.00
150,000.00

$
$
$

102,935.00
106,090.00
150,000.00

$
$
$

105,509.00
109,272.70
150,000.00

$
$
$

108,146.00
112,550.88
150,000.00

$
$
$

110,850.00
115,927.41
157,500.00

$
$
$

113,621.00
119,405.23
157,500.00

$
$
$

116,462.00
122,987.39
157,500.00

$
$
$

119,373.00
126,677.01
157,500.00

$
$
$

122,358.00
130,477.32
157,500.00

2.50%
3.00%
0.54%

2.10
2.06
3.04

$
$
$

2.10
2.12
3.13

$
$
$

2.10
2.18
3.22

$
$
$

2.10
2.25
3.32

$
$
$

2.10
2.32
3.42

$
$
$

2.10
2.39
3.52

$
$
$

2.10
2.46
3.63

$
$
$

2.10
2.53
3.74

$
$
$

2.10
2.61
3.85

0.00%
3.00%
3.00%

0.00
0.00
0.00

$
$
$

0.00
0.00
0.00

$
$
$

0.00
0.00
0.00

$
$
$

0.00
0.00
0.00

0.00%
0.00%
0.00%
$
$
$

68.94
72.00
60.00

$
$
$

71.01
74.16
61.80

$
$
$

73.14
76.38
63.65

$
$
$

Notes:
1. LRS submitted the following enhancements to the RFP requirements in its initial proposal and during neogtiations:
a. Increased the up-front host-fee payment from $100,000 (as specified in RFP) to $1,000,000.
b. Increased minimum daily tonnage for purposes of calculating host fee payments from 400 tons per day (as specified in RFP) to 500 tons per day including 1/2-day on Saturday, or 2,750 tons per week.

75.32
78.67
65.56

$
$
$

77.22
81.03
67.53

2.88%
3.00%
3.00%

Attachment B
Lakeshore Recycling Services Proposal for the Operation and maintenance of the
Rolling Meadows Transfer Station

ROLLING
MEADOWS
TRANSFER
STATION

PROPOSAL FOR
OPERATIONS AND
MAINTENANCE OF
RMTS

PREPARED BY
Katie Neary
5500 Pearl Street
Rosemont, IL 60018

Driven By Service.
Dedicated To
Sustainability.

MISSION STATEMENT
LRS is the industry leader in providing innovative and environmentally responsible waste and
recycling solutions. Our team delivers exceptional service and value through relentless commitment
to customer satisfaction and preservation of our environment.

SAFETY

Protecting the well-being of
our employees and the
communities is essential.
That’s why we’ve taken the
lead in building a lasting
culture of safety and
awareness.

SOCIAL IMPACT

From volunteering and
fundraising to our mindful
hiring practices and
outreach programs, we’re
proudly working to help
enrich the neighborhoods
we serve and live in.

SUSTAINABILITY

We’re proud to be reducing
consumption, diverting
material away from landfills
and consistently working to
improve our planet’s longterm viability.

3

AWARDS &
ACCOLADES

TABLE OF CONTENTS
Cover Letter
History - Timeline

4
5

Services Offered
LRS Footprint Midwest
Experience with Transfer Stations

6
7
8-9

Personnel, Staffing, Biographies, Organizational Chart
Statement of Qualifications

10-15

Work Plan
Environmental Control Plan
Environmental Safety Plan
Facility Maintenance
Facility Repairs, Updates & Future Commitments

Best and Brightest
Companies in the Nation

16-25
26-29
30-37
38-42
43-46

Pricing

47-49
50

Certification Attachment D

51-52

Proposal Bond
Alternate Proposal

53-54
55-56

Environmental Leader Top
Product of the Year

Top 100 Waste and Recycling
Haulers in America

Excellence in Corporate
Social Responsibility

Fastest Growing Private
Companies in America

COVER LETTER
Mr. Rob Sabo, City Manager
City of Rolling Meadows
3600 Kirchoff Road
Rolling Meadows, IL 60008

April 7, 2026

Re: Proposal for Operations and Maintenance of RMTS
Dear Mr. Sabo,
On behalf of LRS, thank you for the opportunity to submit our proposal to the City of Rolling
Meadows for the Operation and Maintenance of the RMTS. LRS has thoroughly reviewed the RFP,
and Addendum 1, and confirms our full commitment to all requirements. We appreciate the
City’s forward-looking approach and are pleased to present a proposal focused on continuity,
performance, and long-term value.
LRS is a recognized leader in waste and recycling services, with deep roots in Chicagoland.
Headquartered just 12 miles from Rolling Meadows, we bring strong local presence supported by
experienced leadership and in-house expertise in safety, environmental compliance, marketing
and customer experience. As the current operator of RMTS, and nearly a dozen local transfer and
recycling facilities, LRS offers proven, site-specific experience, with a seamless continuation of
operations from day one. Our proposal includes the following benefits:
• One-million-dollar ($1,000,000) host agreement incentive paid in 60 days
• Guaranteed minimum of 2,750 tons per week vs 2,200
• Significant interior and exterior facility upgrades and repairs

Our proposal delivers over $2.2 million in added value beyond the RFP and improves coordination
by aligning transfer station operations with the City’s residential collection services—while keeping
each contract independent and providing clear operational and financial benefits. Many of the
municipalities LRS services use our ancillary services which the city may choose to implement at
any time in the future. Services include leaf vacuuming, semi-dump truck transportation, subtitle D
(special waste) disposal, Household Hazardous and Electronic Waste Home Collection and One
Day Events, secure document destruction and more.
LRS can provide additional references upon request. Our proposal provides flexibility and local
control to the City of Rolling Meadows. LRS offers unmatched accountability, responsiveness, and
value. LRS welcomes the opportunity to meet and further discuss a long-term partnership.
Sincerely,

Katie Neary
Vice President of Corporate Development
Phone (630) 746-0726
Email [email protected]
844.Need.LRS

5500 Pearl St, Suite 3, Rosemont, IL 60018

LRSrecycles.com

4

II.

Statement of Qualifications
LRS History in a Snapshot

LRS HISTORY IN A SNAPSHOT

LRS is a well-established and well reputed company with its roots going back over 24 years.

2000

2012

2015

2026

Lakeshore Waste
Services and
Recycling
Systems, Inc.
begin providing
services in
Northern, IL
in the year 2000.

Lakeshore Waste
Services and
Recycling Systems
Inc. partner to
form Lakeshore
Recycling Systems,
LLC, also referred
to as LRS.

LRS begins
acquiring waste
and recycling
companies
throughout the
Midwest in 2015.

LRS is a highly
awarded
environmental
steward and
reputed service
provider, operating
in midwestern
states, employing
thousands of
people in 2026.

COMPANY INFORMATION
FULL COMPANY NAME:
ADDRESS:
PHONE NUMBER:
FAX NUMBER:
WEBSITE:

Lakeshore Recycling Systems, LLC
5500 Pearl St., Rosemont, IL 60018
844.NEED.LRS
773.685.6043
LRSrecycles.com

5

II.

Statement
of Qualifications
Service Offerings
Summary of Services Offered

SUMMARY OF SERVICES OFFERED
LRS is a leading waste and recycling services provider with extensive experience
throughout the the Midwest.
LRS offers the the following services:
• MSW Transfer Station and Material Recovery Facility Operator (Owner/Operator)
• Subtitle D Landfill - Owner/Operator (City Spoils, Soil, MSW, Special Waste)
• Electronic Waste Home Collection, Drop Off, and Event Services
• Household Hazardous Waste Home Collection and Event Services
• Street Sweeping for Municipalities, Special Events, Construction Clean Up
• Portable Storage Units
• Portable Restrooms, Sinks and Sanitizing Hand Wash Stations
• Roll-Off (Open-top) Construction Style Containers and Services
• Semi-dump Truck Trailer Services, 100-yard truck trailers
• Cardboard Special Event Boxes
• Leaf-Vacuuming Service
• Residential Waste and Recycling Wheeled Cart Services
• Residential Yard Waste and Organic Food Scrap Wheeled Cart Services
• Commercial & Construction Recycling & Waste Services

6

II.

Statement of Qualifications
LRS Footprint

LRS FOOTPRINT

LRS MIDWEST LOCATIONS IN APRIL 2026

LRS is a leading
waste and recycling
services provider
with extensive
experience
operating municipal
solid waste transfer
stations throughout
the Midwest.
As the current
operator of the
Rolling Meadows
Transfer Station, LRS
brings direct
operational
knowledge, an
established
workforce, and a
proven track record
of performance at
this Facility.

7

III.

Statement of Qualifications
Experience with Transfer Stations

EXPERIENCE WITH TRANSFER STATIONS

LRS is a leading waste and recycling services provider with extensive experience
operating municipal solid waste transfer stations throughout the Midwest. As the current
operator of the Rolling Meadows Transfer Station, LRS brings direct operational
knowledge, an established workforce, and a proven track record of performance at this
Facility. As such , there will be no transition disruption, only improvements as offered
and desired by the City of Rolling Meadows.

Transfer Station Experience
LRS has successfully operated and maintained dozens of transfer stations and material
recovery facilities across the region, as well as a locally owned and operated, subtitle-D
landfill that accepts MSW, and special waste materials.

Safety, Cleanliness, Regulatory Compliance

LRS specializes in high-volume, urban and suburban transfer operations with a focus on
safety, cleanliness, and regulatory compliance. including the following locations we own
and operate, or solely operate, in Illinois reflected on the following page.

8

III.

Statement of Qualifications
Transfer Stations & MRF Locations

IL Transfer Stations and Material Recovery Facilities
City

State

Facility Type

LRS is
Owner
and
Operator

Chicago
(California
Ave)

IL

Transfer Station- MRF

X

Yes

Chicago
(Exchange)

IL

Material
Recovery Facility

X

Yes

Chicago
(Packers)

IL

Transfer Station

X

Yes

Elburn

IL

Transfer Station

X

Yes

Forest View

IL

Transfer Station- MRF

X

Yes

Maywood

IL

Transfer Station

X

Yes

Northbrook

IL

Transfer Station

X

Yes

Rockdale

IL

Transfer Station

X

Yes

Rolling
Meadows

IL

Transfer Station

West
Chicago

IL

Transfer Station

LRS is the
Operator
(only)

X

X

9

Residential
Service
Provider

No

No

IV.

Statement of Qualifications
Key Personnel & Staffing Plan

SUMMARY STATEMENT OF QUALIFICATIONS
Key Personnel and Staffing Plan

LRS maintains a dedicated team assigned to the Facility, ensuring:
• Continuity of operations
• Institutional knowledge, software programs used to capture and report tonnage
• Immediate Responsiveness
• Fire Safety Training
• Emergency Response Training / Service Access
• Dust Control Mist System Training
• On and Off-Site Emergency LEPC Trained
• SWPP Trained/Knowledge of Where to Locate
• Traffic Control
• Leaky Container Training
• Tire Management
• Special and and Hazardous Waste Management
• Compliance with Permit, Host Agreement, Lease Agreement
• Compliance with Local, State and Federal Ordinances, Laws, Regulations
• Compliance with the city’s membership with SWANCC tonnage structure
Staffing levels are structured to support efficient operations, with back up from many
location locations, to allow Rolling Meadows to operate without disruption to include:
• Area General Manager
• Regional Safety Manager (Significant OSHA and Fire Safety Training)
• Operations Supervisor (OSHA 10 Training)
• Loader and Operator
• Scalehouse Operator
• Laborer (2)
• Street Sweeper

Projected Tonnage and 500 Tons Per Day Guarantee
The City of Rolling Meadows will receive over $1.5 million dollars with LRS in year one!
LRS is projecting annual tonnage for 2026 to be approximately 150,000 tons. With our proposal, the City
is guaranteed a Host Fee on 500 tons per day, being 100 tons per day more than required in the RFP.

10

IV.

Statement of Qualifications
Key Leadership

ORGANIZATIONAL STRUCTURE
TONY CINCOTTA

CHIEF OPERATING OFFICER

Tony Cincotta joined LRS as the Chief Operating Officer in December
2023. He brings extensive experience in the waste and recycling
industry, with a leadership approach focused on safety, operational
excellence, and strategic growth. Tony’s dedication to developing
productive working relationships and fostering team development
ensures he brings significant value to LRS. Prior to joining LRS, Tony
served as COO at Texas Pride Disposal and held key leadership roles
at Sweeping Corporation of America and Republic Services. His
expertise and commitment to improving processes and ensuring
safe, best-in-class operational performance have earned him
recognition in the industry. Tony works closely with our Vice President
of Post Collections Operations, Environmental Engineering and
Compliance, Health, Safety and Sustainability and Area Vice
Presidents. Tony is unique in that he will get involved where he is
needed, ensuring the best possible outcome. This includes large or
unique residential transitions of service, as well as post collection
infrastructure development. As such, Tony, has extensive and vast
experience making him a great leader. Tony is over all operations, to
include the Area Vice President, General Manager, Supervisor and
Service Crews for the City of Rolling Meadows.

MARK MOLITOR

VICE PRESIDENT OF POST COLLECTION OPERATIONS

Mark Molitor joined LRS in 2019 as a manager of one of our Material
Recovery Facility’s and now serves as our Vice President of Post
Collection Operations. With a bachelor’s degree in business
administration and over 28 years of extensive waste industry
experience working with post collections, Mark has worked his way
from being a transfer station loader/operator up the chain as a
Recycling Manager, Director of Operations into his role today.
Reporting to the COO, Mark oversees all LRS post collection facilities,
ensuring all aspects of our operations are compliant, safe, and
efficiently operating. Mark handles the facility maintenance, updates
and budget as well as oversight of the equipment and labor used for
the facility. With Mark’s background being a loader/operator himself,
Mark offers ideal experience to ensure a smooth operation for
RMTS. Mark will be over maintenance and updates, as well as final
decisions and oversight of labor, and equipment for the Rolling
Meadows Transfer Station.
11

IV.

Statement of Qualifications
Key Leadership

ORGANIZATIONAL STRUCTURE
KATIE NEARY

VICE PRESIDENT OF CORPORATE DEVELOPMENT

Katie joined LRS in 2017, bringing extensive experience in waste and
recycling operations, including transfer stations, residential,
commercial, and industrial collection, landfills, and material
recovery facilities nationwide. She has held senior leadership roles in
business development and municipal management, with expertise
in strategy, infrastructure planning, and service delivery. She
supports LRS’s business development efforts, including postcollection infrastructure, M&A, and municipal program planning
across transfer station and residential systems. Katie has worked
closely with municipalities on residential services, pollution control
facility applications, and siting initiatives. She developed LRS’s HHW
and e-waste residential collection programs and authored RFP
resources for Illinois counties to enhance procurement and
transparency. Katie has also led transitions from self-haul to
managed collection programs. The City may consider Katie a
primary contact for Rolling Meadows, Katie brings strong
experience in regulatory compliance, government affairs, and
municipal transitions, serving as a trusted partner to support
efficient, compliant, and forward-thinking services.

CHASTITY MONTAVLO LEE

ENVIRONMENTAL ENGINEER ENVIRONMENTAL COMPLIANCE

Chastity Lee brings over 20 years of experience in the waste
industry, specializing in regulatory compliance, permitting, and
reporting for post-collection facilities and capital improvement
projects. She holds a B.S. from the University of Illinois UrbanaChampaign and a Master of Engineering from the University of
Illinois Chicago and serves as our in-house Professional Engineer.
Chastity works closely with the COO, Area Vice Presidents, and
teams across Engineering, Compliance, and Health, Safety, and
Sustainability. She spent a decade at WM as a chemist and P.E.,
followed by work as an Environmental Consultant with CEC. For the
past five years at LRS, she has led compliance, permitting, and
reporting oversight for landfills, transfer stations, and material
recovery facilities. She conducts thorough inspections, audits, and
reviews of facilities and materials to ensure regulatory compliance
and safety. Chastity performs ongoing audits throughout the year
and leverages KPA software to manage environmental
inspections and safety programs, ensuring strong compliance at
the Rolling Meadows facility.
12

IV.

Statement of Qualifications
Key Leadership

ORGANIZATIONAL STRUCTURE
George Strom

Area Vice President

George oversees the Chicago North region, leading a large and
complex market with an integrated network of transfer stations,
recycling facilities and collection operations servicing residential,
commercial, roll-off and a portable customer base. With a lifelong
history in the waste industry, George brings deep expertise in
transfer station operations, material flow management, large scale
service execution. George focuses on operational efficiency, safety,
and environmental compliance while delivering reliable, highquality service. George has led the operational roll out of large
residential
implementations
and
transformations,
driving
improvements in throughput, processing times and sustainability
outcomes.
Known for his hands-on leadership style, George
emphasizes safety, accountability and continuous improvement.
Under his leadership the company’s north region has been
recognized as Area of the Year, with team members earning top
company recognition. George will oversee our local team who
operates and maintains the Rolling Meadows Transfer Station,
along with our Safety Leadership.

CRIS MANLEY

AREA GENERAL MANAGER

Cris Manely brings over 35 years of industry experience, with
exceptional leadership and mentorship skills. Beginning with WM in
1988, Cris has led successful operations with oversight as a General
Site Manager with Allied Waste, Veolia, Advanced Disposal and now
with LRS for over 5 years. The majority of his career has been spent
managing locations in northern, IL to include transfer stations,
recycle facilities, and hauling companies. As the current General
Manager over the Rolling Meadows Transfer Station, Cris has
experience when Advanced Disposal owned the Transfer Station.
Cris oversees the day-to-day operations, including the onsite
Supervisor, Scale Operator, Loader and back up crews. Cris offers
valuable experience with RMTS. Cris will be a primary point of
contact for the City and make sure all aspects of the permit, lease
and host agreement are handled with exceptional care, having in
depth understanding of the history and future expectations.
Should LRS be selected as the comprehensive service provider, Cris
is also the designated General Manager over the residential
services for the City’s residential services.
13

IV.

Statement of Qualifications
Key Leadership

ORGANIZATIONAL STRUCTURE
Brian Clinite

Regional Safety Manager

Beginning with BFI in the late 90's, Brian has spent his career in the
local area waste industry. Starting as a Dispatcher, Brian moved up
to Operations Supervisor and then Operations Manager. At LRS, he
was quickly recognized for his commonsense approach to Safety,
and for nearly one decade, Brian has helped elevate LRS to one of
the safest waste service companies in the industry today. A
graduate of Illinois State University, Brian offers a long list of licenses
and certifications, including OSHA 10- and 30-Hour Training, along
with OSHA 501, 511, Motor Fleet Safety Courses, Smith Driving Systems
and CPR. Brian ensures in person, weekly training for the region. Our
drivers, transfer station and material recovery facility operation
teams are in good hands with Brian. For Rolling Meadows Transfer
Station Brian holds a key role, providing and overseeing every
aspect of the safety training and compliance for the RMTS
Operation and Maintenance.

Joy Rifkin

Director of Sustainable Development

Joy Rifkin is an innovative sustainability leader with nearly a decade
of experience in advancing waste reduction, recycling, and
environmental education initiatives. As Director of Sustainability at
LRS, she leads Greenhouse Gas Tracking ESG reporting and the
company’s Net Zero Strategy, while overseeing key programs such
as waste audits, recycling improvements, and renewable energy
initiatives. Joy brings a unique blend of technical expertise and
public engagement experience, having previously launched the
nation’s largest zero waste schools' program, and worked closed
with municipalities and community stakeholders. For the City of
Rolling Meadows, Joy will provide strategic guidance to enhance
diversion rates, improve environmental performance and support
transparent reporting aligned with industry best practices. Along
with our in-house marketing team, Joy’s leadership will also
strengthen community outreach and education efforts, ensuring the
Rolling Meadows Transfer Station operates as a high-performing,
forward-thinking and enviromentally responsible facility. Joy holds a
Bachelor of Science in Biology and Environmental Studies, University
of Wisconsin-Madison, Master’s in Education, Dominican University.
14

IV.

Organizational Structure
Organizational Chart

LRS Organizational Chart
MATT SPENCER
CHIEF EXECUTIVE
OFFICER

JIM KARLS
Senior Vice
president
Corporate
Development

TONY CINCOTTA
CHIEF OPERTING
OFFICER

GEORGE STROM
Area Vice
President

MARK MOLITOR
Vice President
Post-Collection
Operations

KATIE NEARY
Vice President
Corporate
Development

CRIS MANLEY
Area General
Manager

RMTS
Operations
Supervisor and
Site Crew

15

PATRICK WHALEN
Senior Vice
President
EHS &
Sustainability

SCOTT COMBIS
Director
Engineering,
Environmental
Compliance

JOY RIFKIN
Director of
Sustainability

CHASTITY LEE
Environmental
Engineer - EHS

BRIAN CLINITE
Regional Safety
Manager

V.

Statement of Qualifications
Certifications, Awards, Recognitions

Certifications, Awards and Recognitions
LRS is a recognized leader in the Chicagoland market, widely acknowledged for advancing
sustainability, innovation, and service performance. Over the past decade, LRS has earned
numerous awards and industry recognitions, reflecting our proven expertise, operational excellence,
and commitment to environmental stewardship and customer experience.

This section highlights select certifications, awards, and recognitions specific to our material
recovery facilities and transfer station operations. These distinctions demonstrate why LRS is
uniquely qualified to serve as the City of Rolling Meadows’ partner for Residential Solid Waste,
Recycling, and Landscape Waste Collection, alongside management of the RMTS.
Several of these recognitions are uniquely held within the region, underscoring LRS’s differentiated
capabilities and continued investment in advancing industry standards in this market. We will
deeply value the opportunity to share opportunities with the City of Rolling Meadows as both a
Residential Service provider, and Operator of the RMTS.

16

V.

Statement of Qualifications
Certifications, Awards, Recognitions

Certifications, Awards and Recognitions

Year(s)

2026

2025

2024

Award /
Recognition

Issuing
Organization

Recycling
Certification
Institute (RCI)
Certification –
CORR Protocol

Recycling
Certification
Institute

Sustainability
and ESG Award

National
Waste and
Recycling
Association
(NWRA)

Recycling
Facility
of the Year – LRS
Exchange MRF

National
Waste &
Recycling
Association
(NWRA)

17

Category

Why It Matters
for Rolling
Meadows Transfer
Station

3rd Party
Facility
Operation
Certification

ISO-level,
3rd party
verification of
recycling and
diversion,
demonstrates
transparency, and
environmental
stewardship

Sustainability

Industry-specific
recognition tied to
evidence-based
sustainability
practices

Facility
Operations

National
benchmark for
safety,
technology
integration, and
environmental
controls

V.

Statement of Qualifications
Certifications, Awards, Recognitions

Certifications, Awards and Recognitions (continued)

Year(s)

Award /
Recognition

2024-25

Waste360
“40 Under 40”
Awards, LRS
Leaders
Joy Rifkin
George Strom

2024

Recycling
Facility
of the Year –
LRS Exchange
MRF

2022

Recycling
Excellence
Award

Issuing
Organization

Waste360

National Waste
& Recycling
Association
(NWRA)

Department of
Natural
Resources
(DNR) State of
Wisconsin

18

Category

Why It Matters
for Rolling
Meadows Transfer
Station

Industry
Leadership

Demonstrates
leadership bench,
next-generation
operational expertise
with direct and
indirect oversight of
Rolling Meadows

Facility
Operations

National benchmark
for safety,
technology
integration, and
environmental
controls

Material
Recovery
Facility and
Circular
Economic
Infrastructure

Innovative use of
circular design
processing
equipment to
improve recycling
efficiency and
material recovery

V.

Statement of Qualifications
Certifications, Awards, Recognitions

Certifications, Awards and Recognitions (continued)

Year(s)

Award /
Recognition

Issuing
Organization

2019

CDRA
Best
Practices in
Safety Award
– Gold Level

Construction
& Demolition
Recycling
Association
(CDRA)

Overall Safety
Award,
Biggest
Industry
Safety
Improvement

Solid Waste
Association of
North
America
(SWANA)

2017, 2018,
2019

2017 and
2018

Illinois
Governor’s
Sustainability
Award –
Innovative
Business
Practices

State
of Illinois /
ISTC

19

Category

Why It Matters
for Rolling Meadows
Transfer Station

C&D
Safety

Industry-specific
recognition directly
applicable to material
recovery/transfer
station operations

Safety
Excellence

Highest safety honor
recognizing
industry-leading
safety programs

Environmental
Leadership

Confirms
sustained
environmental
excellence (2
Consecutive Years) /
Only waste service
provider in Illinois to
have ever received
this award

VI.

Statement of Qualifications
Media Coverage

EARNED MEDIA FROM REPUTABLE NETWORKS
LRS is frequently broadcasted on numerous TV stations and
recognized in many media publications for our positive
environmental impact. We are sought out by industry
stakeholders, federal, state and local government agencies to
speak to our cutting-edge technology, fun and engaging
education on recycling, composting, and waste minimization, as
well as our unique and convenient service offerings.
This exposure exemplifies our commitment to transparency and
sustainability education. LRS will help to elevate the community
with positive media exposure. Check out some of our recent
media exposure in the links below.

FOX NEWS

• Chicago area launches campaign to improve recycling
rates, tackle confusion

WGN – SPOTLIGHT CHICAGO

• Try My Job At LRS!
• Celebrating Beer Can Appreciation Day: Recycling &
Sustainable Practices
• America Recycles Day: Common Misconceptions About
Recycling

NBC 5

• NBC 5 Chicago: Data shows people are recycling less – why
is that the case?

WASTE 360

• LRS claims top US recycling award

PLASTICS TODAY

• Recycling in an MRF Minute: $50 Million Plus Benefits
• Recycling Secrets of Sorting
• Behind-the-Scenes Look at a New Recycling Facility
• Municipal Recycling: Social Impact and Engagement
• What Makes a Recycling Facility Sustainable?

20

VI.

Statement of Qualifications
Media Coverage

EARNED MEDIA FROM REPUTABLE NETWORKS
RECYCLING TODAY

• Inside the LRS Exchange MRF’

WASTE TODAY

• Investing in the Future

WASTE ADVANTAGE MAGAZINE

• LRS Announces Grand Opening of The Exchange, a
Revolutionary Material Recovery Facility Pioneering a New Era
of Sustainable Waste Management and Recycling

CHICAGO TRIBUNE

• Only 9.6% of Chicago’s waste was recycled last year. A new
facility could improve rates, but stumbling blocks remain.

CRAIN’S CHICAGO BUSINESS

• Opinion: Yes, we can modernize Chicago's recycling
infrastructure

WASTE DIVE

• LRS’ new $50M Chicago MRF is heavy on automation, with
room for expansion

21

VII.

Statement of Qualifications
Letter of Reference

Letter of Reference
from Mayor Wyke,
Village of Rockdale
LRS provides
Residential Waste
and Recycling
Collection services
for the Village of
Rockdale.
LRS also operates a
Waste Transfer
Station in the Village
of Rockdale.
While the service
model / transfer
station ownership
structure is different
than that of Rolling
Meadows, this
provides a point of
reference for a
reference of a
comprehensive
partnership with LRS.
(Page 1 of 2)

22

VII.

Statement of Qualifications
Letter of References

Letter of
Reference from
Mayor Wyke,
Village of
Rockdale
(Page 2 of 2)

23

VIII.

Statement of Qualifications
Recycling Capabilities

VIRTUAL TOUR OF AWARDED LRS EXCHANGE MATERIAL RECOVERY FACILITY

At LRS, we are dedicated to making recycling understandable and accessible to individuals of all ages
and backgrounds. Recognizing that most MRFs are not open to the public, LRS is committed to
changing this dynamic. Every Earth Month, we open The Exchange for community tours, providing a
firsthand look at our recycling processes.
Additionally, we have developed a virtual tour for those unable to visit in person, ensuring that
everyone has the opportunity to learn about recycling. We are currently developing a virtual tour into
Spanish and creating a child-friendly version available in both English and Spanish.
Click to watch the virtual tour or visit LRSrecycles.com/Recycling101

ADDITIONAL RECYCLING GUIDES

The world of recycling is continually evolving, and at LRS, we are dedicated to staying at the forefront
of these changes by adhering to the latest recycling standards. Understanding the pivotal role of
community education, we foster strong partnerships with organizations that provide essential
resources to promote sustainability. These collaborations enable us to enhance our educational
initiatives and offer additional tools that empower our communities to make informed environmental
choices.
Click to explore additional resources or visit LRSrecycles.com/Recycling101

24

VIII.

Statement of Qualifications
Recycling Capabilities

LRS IS CERTIFIED BY THE RECYCLING CERTIFICATION INSTITUTE

LRS combines innovation, accountability and infrastructure to advance recycling performance across
both single stream and construction and demolition (C&D) materials. We invest in leading-edge
technology and third-party validation to ensure that recovered materials are responsibly managed
and reintroduced into the economy.

RCI CERTIFICATION

LRS is proud to operate the only RCI certified recycling facilities in Illinois. The Recycling Certification
Institute (RCI) provides independent third-party verification of recovery and diversion rates through a
rigorous national protocol. Certification confirms the accuracy of reported data and supports the
credibility of our recycling operations. Certified facilities
include:
• LRS West Chicago C&D Material Recovery Facility & Transfer Station
• LRS Chicago (California Ave) C&D Material Recovery Facility and Transfer Station
• LRS Forest View C&D Material Recovery Facility and Transfer Station
All certified sites are publicly listed at recyclingcertification.org/certified-facilities. These certifications
reflect our commitment to data integrity and sustainable performance.

25

IX.

Work Plan

Approach, Hours, RFP Alignment

WORK PLAN

Operations Approach

LRS currently operates the Rolling Meadows Transfer Station and brings proven, day-to-day
operational knowledge of the RMTS Facility, its users, and the surrounding community.

LRS will continue to deliver safe, efficient, and fully compliant operations while elevating
performance standards while ensuring a secure and profitable source of revenue for the City
of Rolling Meadows.

Hours of Operation
Monday through Friday
6:00 am - 4:00 pm

Open Saturdays for holiday weeks with one
day service delay’s
Crews will arrive on site at approximately 4:00
AM to prepare for opening and leave by 6:00
PM.
The tipping floor will be free of debris.
Equipment will be inspected and cleaned. A
daily log of arrival,, opening, and daily
activities up to the time the last crew member
leaves will be logged.

General RFP Agreement

LRS will cover all aspects of the service as
required by the RFP, operating permit, host
agreement and lease agreement. Unless
otherwise stated as a Deviation, it can be
assumed that all requirements stated in the
RFP are accepted by LRS.
This Proposal includes an Alternate Proposal;
however, they are additional options for the
City to consider.

26

IX.

Work Plan

Approach & Material Handling

WORK PLAN

Daily, Weekly, Monthly, Annual
Checklist

To ensure full compliance and alignment with
safety,
permits,
agreements,
labor,
equipment,
local,
state
and
federal
regulations as well as making sure we take
excellent care of our customers, LRS will
develop and maintain daily, weekly, monthly
and annual checklists.
Each checklist item is assigned to the
responsible
individual,
with
another
checkpoint from their manager. This process
allows for the RMTS Operations and
Maintenance to be upheld to the highest level
possible.

Operations Approach & Material
Handling
All waste handling activities occur indoor,
maximizing
efficiency
while
minimizing
environmental and community impact. LRS
will use the inbound scale for Inbound
weighing, inspection, and tracking. LRS will
employ controlled tipping floor management
using on site laborer, communications and
supervision.
At the end of each day, LRS will ensure efficient
load-out operations. Daily, there will be an
‘end-of-day clean floor standard’ aligned with
the permit and host agreement expectations,
as well as LRS standards. This consists of a
clean floor at the end of every day. LRS
ensures consistent, clean, and compliant
operations.

27

IX.

Work Plan

Equipment Planned

WORK PLAN
Equipment Planned

LRS will provide all equipment necessary, with regular maintenance on all equipment. LRS
owns additional equipment to ensure there is never a disruption in operations. The
following provides our current list of equipment we’ll continue to use. If additional
equipment or new equipment is needed to ensure smooth operations, LRS will rent or
purchase equipment.

Loader
Caterpillar (CAT) 950 series wheel loader—a
medium-size front-end loader to:
• Push and stage materials
• Load outbound trailers

Transfer Trailers

LRS owns a large fleet of transfer trailers, and
we also partner with third party haulers. On an
average basis, LRS uses four (4) 100 cubic yard,
transfer trailers, and up to six (6), as needed.
Our fleet of transfer trailers provide an added
layer of assurance for the RMTS, as we have 10
local facilities with plenty of back up.

Spot Tractor (Bomb Tractor)

On-site Spot Tractor used to move trailers as
needed, maintaining uninterrupted services.

Tarping Station

A tarping station will be staged in the
southeast corner of the parking lot. LRS will
comply with the permit, lease and host
agreement as to ensure all materials are
managed to prevent litter, spillage, blowing
debris, and odors. Transfer operations will
ensure waste is contained prior to leaving.

Preventative Maintenance

All LRS vehicles and equipment undergo regular preventative maintenance every 500
operating hours, receiving ‘full’ service, and thoroughly inspected and repaired, as needed.
28

IX.

Work Plan

Traffic & Routing, Waste Acceptance

WORK PLAN
Traffic and Routing Management
As required in the RFP, LRS will provide strict adherence to City-approved routes, with
controlled ingress/egress routes and a Traffic Routing Compliance Plan. LRS will ensure
third party hauler coordination is followed with zero deviation enforcement.
Our Traffic Routing Compliance Plan will include:
• Mandatory routing enforcement
• Subcontractor contract language
• Driver training
• GPS compliance

LRS understands and agrees to comply and work with the city during construction to
ensure a safe and clear traffic pattern for the successful operation of RMTS.

Waste Acceptance &
LRS accepts only
permitted waste streams. On-site personnel are trained to identify and
Control
manage unauthorized materials, and at least one qualified individual will be present at all
times to properly contain hazardous waste in accordance with applicable regulations,
permits, and agreements.
Unauthorized materials will be rejected
immediately. Any materials accepted
inadvertantly will be managed using spill
kits and handled as Special Waste,
Hazardous Waste, or Potentially Infectious
Medical
Waste,
as
appropriate.
All
potentially infectious, hazardous, or suspect
materials will be managed in accordance
with the SWPPP and Waste Operating
Permit. LRS also partners with Clean Harbors
for
emergency
hazardous
material
response. To ensure compliance, LRS
implements strict screening protocols,
including a minimum of three random load
inspections
per
day,
preventing
unauthorized materials from entering the
Rolling Meadows Transfer Station. Required
PPE and spill response equipment will be
maintained on-site and included in daily
inspections.

Approved Traffic Route

29

X.

Environmental Control Plan

Vector Control Plan & Management

ENVIRONMENTAL CONTROL PLAN
Vector Control Plan Management

LRS understands and agrees to provide Vector Control service quarterly, at a
minimum. Currently, LRS is contracted to receive vector control service every other
week. This provides an added layer of assurance for the city, LRS and our neighbors.
• Immediate mitigation actions if activity is identified
• Proper waste handling and daily cleaning to eliminate attractants
LRS will plan to continue with every other week service unless it is not needed. We
currently have an active agreement with C&C Vector and intend on maintaining this
going forward.
LRS is committed to ensuring a healthy environment. As such, we will also provide a
monthly vector report to the City of Rolling Meadows from our vector vendor.

30

X.

Environmental Control Plan
Odor Control Program

ENVIRONMENTAL CONTROL PLAN
Odor Control Program

LRS is committed to operating the Rolling Meadows Transfer Station in a manner that
protects public health, preserves environmental quality, and minimizes impact to the
surrounding community.
As the current operator, LRS has established environmental controls that meet or
exceeds regulatory requirements and has a proven track record of maintaining a clean,
well-managed Facility. LRS will continue to enhance these practices through proactive
monitoring, rapid response, and continuous improvement.
Odor control is a top operational priority for
LRS. We will use Active Controls as follows:
• Continuous operation of misting systems
throughout the Facility
• Strategic placement of odor neutralizing
agents at tipping and load-out areas
• Rapid waste consolidation and removal to
minimize dwell time

Operational Practices

• Immediate processing of incoming waste
• No overnight exposure of loose waste
• Enclosed trailers for all retained material

Response Protocol

• Immediate investigation of any odor
complaint
• Adjustment of misting system intensity
and coverage
• Deployment of additional odor control
measures if needed

Commitment:

LRS will maintain odor conditions that are not
detectable beyond the Facility boundary
under normal operating conditions.

31

X.

Environmental Control Plan
Dust Control Program

ENVIRONMENTAL CONTROL PLAN
Dust Control Program

LRS actively manages dust to ensure safe and compliant operations with control and
monitoring measures in place. The Dust Control Program process and equipment will also
be included in the daily checklist.

Control Measures

• Misting systems used to suppress airborne particles
• Routine wetting of high-traffic areas as needed
• Controlled material handling practices

Monitoring

• Visual inspections conducted throughout operating hours
• Immediate corrective action if dust is observed

32

X.

Environmental Control Plan
Litter Control Program

ENVIRONMENTAL CONTROL PLAN
Litter Control Program

Maintaining a clean site and surrounding area is a core priority for LRS. We will provide onsite and off-site controls to ensure a clean site and surrounding area.

On-Site Controls

• Enclosed building operations
• Immediate cleanup of any loose material
• Daily end-of-day sweeping and cleaning

Off-Site Controls

• Daily patrol of Berdnick Street and surrounding areas
• Street sweeping at least once per operating day (or more frequently as needed)
• Immediate removal of windblown debris

Commitment

LRS will maintain a litter-free facility and surrounding roadway environment.

33

X.

Environmental Control Plan
Noise Control Program

ENVIRONMENTAL CONTROL PLAN
Noise Control Program
LRS minimizes noise impacts through operational controls and equipment
management.

Control Measures

• Use of well-maintained, properly functioning equipment
• Limiting unnecessary idling and excessive noise generation
• Maintaining operations within permitted hours

34

X.

Environmental Control Plan
Stormwater and Spill Control

ENVIRONMENTAL CONTROL PLAN
Stormwater & Spill Control
LRS manages
requirements.

stormwater

and potential

spills

in

accordance

with

regulatory

• Practices
• Indoor waste handling minimizes exposure to precipitation
• Spill Prevention, Control, and Countermeasure (SPCC) Plan maintained on-site
• Immediate response procedures for any spills
Our current SPCC Plan was last updated in May 2024 and is valid through May of 2029.
LRS can provide the full detailed report upon request from the City.

35

X.

Environmental Control Plan
Waste Handling & Containment

ENVIRONMENTAL CONTROL PLAN
Waste Handling & Containment

All waste is managed to prevent environmental impact. LRS includes strict controls and
adherence to ensure only accepted waste materials are disposed of at RMTS.

Controls

• Strict acceptance of authorized waste streams only
• Immediate containment and management of unauthorized materials
• Use of spill kits for special waste or alike
• Removal of yard waste or landscape debris not qualified as MSW and transported to
an IEPA permitted facility
• Enclosed transport of all outbound waste

Monitoring & Reporting

LRS maintains ongoing monitoring to ensure environmental performance. Our monitoring
and reporting process is as follows:
• Routine internal inspections (3 random inspections per day)
• Documentation of environmental conditions
• Tracking and response to complaints

Reporting

• Provide documentation to the City as required in the RFP and upon request
• Maintain records in compliance with IEPA requirements
• Provide monthly Vector report to City

36

X.

Environmental Control Plan

Complaint Response, Community
Protection, Continuous Improvement

ENVIRONMENTAL CONTROL PLAN

Complaint Response and Community Protection

LRS prioritizes responsiveness and transparency. Our process is as follows:
• Dedicated point of contact for City and residents, with back up contact(s)
⚬ Cris Manely, General Manager
⚬ Mark Molitor, Vice President of Post Collection Operations
⚬ Katie Neary, Vice President of Corporate Development for escalated issues
• Immediate investigation of complaints
• Documented response and corrective action
• All complaints will be addressed within 24 hours.

Continuous Improvement

LRS is committed to continuously enhancing environmental performance and continuous
improvement. In addition to daily opportunities that present themselves, as part of our
annual checklist, the LRS RMTS staff, and leadership team will evaluate opportunities to
make improvements We welcome the opportunity to meet with the City to discuss,
recommend, and evaluate performance and improvements.
• Evaluation of new technologies and best practices
• Adjustment of controls based on operational data
• Ongoing collaboration with the City of Rolling Meadows

37

XI.

Environmental Safety Plan
Fire Prevention, Emergency
Management, and Fire Rover

ENVIRONMENTAL SAFETY PLAN

Fire Prevention & Emergency Management Approach

LRS employs a layered emergency management strategy combining advanced fire
detection technology, trained on-site personnel, and third-party emergency response
resources. As the current operator of the Rolling Meadows Transfer Station, LRS
understands the operational risks associated with municipal solid waste handling and
has implemented systems and partnerships to ensure rapid response, risk mitigation,
and continuity of service.
Fire Suppression System (Fire Rover )
In accordance with the RFP requirements, LRS already has a Fire Rover in place. For the
sake of the proposal, we agree to install, operate, and maintain a Fire Rover system or
equivalent automated fire detection and suppression system.
System Features
• Continuous thermal imaging of tipping and load-out areas
• Early detection of heat signatures, smoke detection and ignition risks
• Automated and/or remotely activated suppression
• 24/7 remote monitoring capability
• 1,000 gallon tank containing non-PFAS fire retardant
Commitment
The system will continue to be fully operational, continuously monitored, and maintained
at all times. LRS has response resources at all times, providing an additional layer of
protection for the City.

38

XI.

Environmental Safety Plan
Emergency Response Plan

EMERGENCY RESPONSE PLAN
Clean Harbors Emergency Response Partnership
LRS maintains a contractual relationship with Clean Harbors, a nationally recognized leader in
environmental and emergency response services.
Capabilities Provided
• 24/7 emergency response availability
• Hazardous material identification and handling
• Spill containment and remediation
• Fire-related environmental cleanup and support
• Rapid deployment of specialized response teams
• Integration with Facility Operations
• Immediate escalation protocol to Clean Harbors for incidents beyond on-site control
• Coordination with local emergency responders
• Supplemental resources for complex or large-scale events

Fire Prevention Operational Practices

LRS minimizes fire risk through strict operational controls. LRS will maintain all fire protection
equipment in accordance with applicable regulations and industry standards, including those
established by the National Fire Protection Association (NFPA 10). Fire extinguishers are
located in the scale house, mounted in the interior of the building, and near the fuel tank.
Annual fire extinguisher training is required for all staff members. Inspection records will be
maintained on-site and made available to the City upon request.

Inspection & Maintenance Program Includes:
• Monthly visual inspections of all fire extinguishers (pressure gauge, accessibility,
damage/seals) conducted by on-site, trained personnel and documented
• Annual inspection, maintenance, and certification performed by a licensed fire protection
contractor
• Hydrostatic testing performed at required intervals
• Maintenance of inspection tags and records for all equipment
• All fire extinguishers, hydrants, alarm systems and suppression systems will be maintained
in proper working order
Additional Fire Prevention Practices Include:
• Rapid processing of incoming waste to reduce heat buildup
• No overnight exposure of loose waste
• Inspection of inbound materials for high-risk items (e.g., lithium batteries, hot loads)
• Isolation and management of suspicious materials
• Fuel tank signage
39

XI.

Environmental Safety Plan
Emergency Response Plan

EMERGENCY RESPONSE PLAN (CONTINUED)
Coordination with Local Emergency Services
LRS maintains active coordination with:
• Rolling Meadows Fire Department
• LEPC
• IEMA

Coordination Includes:
• Facility familiarization and walkthroughs
• Emergency access planning
• Communication protocols

Emergency Training & Preparedness

All LRS personnel are trained in:
• Fire prevention and response
• Emergency evacuation procedures
• Spill response and containment
• Equipment safety and incident management
• Training is conducted upon hire and reinforced regularly

Spill Prevention & Control (SPCC Plan)

As part of our SPCC plan, LRS maintains a comprehensive approach to include:
• Fuel and fluid management procedures
• Spill containment and cleanup protocols
• Immediate reporting and response requirements

Incident Reporting & Continuous Improvement
All incidents are:
• Documented and investigated
• Reviewed for root cause analysis
• Used to implement corrective actions
• Reported to the City as required

Business Continuity & Contingency Planning in Case of Emergency
LRS ensures uninterrupted service through:
• Backup equipment availability
• Cross-trained personnel
• Alternative hauling and disposal arrangements
• Third-party emergency support via Clean Harbors

40

XI.

Environmental Safety Plan

Safety Equipment, Training, Fuel Tank

ADDITIONAL SAFETY STANDARDS AND SECURITY MEASURES
Security Cameras - New Update

LRS is commited to maintaining a safety-first culture at the RMTS, where the
protection of employees , customers, contractors and the surrounding community is
the highest priority. As the current operator, LRS has implemented established safety
protocols and will continue to enhance these practices to meet or exceed all
applicable regulatory standards. In 2026, LRS is adding additional interior and
exterior security cameras as an added safety and security measure.

OSHA Training

LRS requires our on-site crews to be OSHA trained. Our site supervisor maintains OSHA 10
training. Our Regional Safety Manager holds multiple OSHA certifications and frequently
trains on components with the weekly safety training sessions.

Emergency Contact

LRS will ensure the City Building and Fire Department have the facility contact name address
and phone number and email address, in case of emergency.

Annual Report - Fuel Tank

In addition to our Spill Prevention, Control and Countermeasure (SPCC) Plan, LRS will comply
with all applicable reporting requirements under the EPA Emergency Planning and
Community Right-to-Know Act, (EPCRA Sections 311-312). LRS will ensure all fuel storage
systems are operated and maintained with applicable federal, state, and local regulations.
The facility includes an on-site fuel storage system and LRS will:
• Submit annual Tier II Chemical Inventory Reports to the Illinois Emergency Management
Agency, Rolling Meadows Fire Department, and Local Emergency Planning Committee
(LEPC)
• Maintain accurate records of fuel storage quantites
and classifications
• Provide site maps identifying storage locations and
emergency access points
• Coordinate with local emergency responders to ensure
awareness and preparedness

ADDITIONAL SAFETY EQUIPMENT AND TRAINING
Fire Extinguishers are located:

⚬ Scale-house
⚬ Fuel Tank
⚬ Mounted in the interior
⚬ Facility staff are trained annually on how to use
fire extinguishers

Fuel Tank Signage

⚬ Stickers placed all around Fuel Tank
41

XI.

Environmental Safety Plan
Safety Record

SAFETY: A CULTURE IN ACTION
A PROVEN TRACK RECORD

In 2024 and 2025, we achieved significant safety improvements. These results reflect not only strong
oversight but also a deep belief that safety starts with people and is supported by process,
communication and innovation. As a highly awarded safety steward, LRS prioritizes safety first.

TECHNOLOGY THAT ENHANCES SAFETY

1.6M+

LRS continually explores innovations that
protect people and property. Our safety
technology investments include:

DOLLARS INVESTED IN SAFETY
TECHNOLOGY & DRIVER TRAINING

• Use of 3rd Eye and DriveCam: Installed on
all solid waste and recycling vehicles, these
systems provide continuous recording
benefits for safety, training, verification of
missed collections, and law enforcement
purposes

2025

• Smith System: Our drivers adhere to the
proven and renowned Smith System for
safe driving practices
• FireRover Deployment: We have deployed
10 FireRover units across 5 sites for early fire
detection and suppression, including 2 units
dedicated to fleet oversight
• Site-Specific Training: Collaborating
closely with local fire brigades and
emergency response teams, we provide
site-specific training to enhance their
knowledge and standard operating
procedures for effective emergency
response
• Collaboration with Fire Departments: We
work closely with all corresponding fire
departments to ensure comprehensive site
knowledge and continuously improve
standard operating procedures for
emergency response scenarios

42

Total Recordable
Incident Rate (TRIR)

2.09

Lost Time Injury
Frequenct Rate (LTIFR)

0.18

Accident Frequency
Rate (AFR)

3.31

XII.

Facility Maintenance
Maintenance Approach &
Responsibility

FACILITY MAINTENANCE

Maintenance Approach & Responsibility

LRS will maintain the Rolling Meadows Transfer Station in a manner that ensures the Facility
remains in excellent working condition throughout the term of the Lease, consistent with all
requirements of the RFP, Lease Agreement, and applicable permits. As the current operator,
LRS has an established maintenance program and will continue to proactively manage the
Facility through preventative maintenance, routine inspections, and continuous improvement.

Comprehensive Facility Maintenance

LRS will maintain, at its sole cost and expense, all components of the Facility, including:
• Building structure (roof, walls, foundation)
• Tipping floor and load-out areas
• Electrical and plumbing systems
• HVAC systems
• Scale and scale house
• Pavement, parking areas, and access roads
• Fencing, gates, and site infrastructure
• Snow removal and site accessibility
All systems will be maintained in safe, reliable, and fully operational condition.

Preventative Maintenance Program

LRS will implement a structured preventative maintenance program that includes:
• Routine inspection of all equipment and facility systems
• Scheduled servicing of loaders, trailers, and operational equipment
• Proactive repair and replacement of worn components
• Maintenance tracking and documentation (Placeholder: system name if available)
This approach minimizes downtime, extends asset life, and ensures operational reliability.

43

XII.

Facility Maintenance
Maintenance Approach &
Responsibility

FACILITY MAINTENANCE
Daily Cleaning & Housekeeping

LRS will maintain strict daily cleaning standards:
• Full cleaning of tipping floor and operational areas at the end of each day
• No waste remaining on the floor overnight
• All residual waste stored only in enclosed trailers
• Cleaning of building interior and high-traffic areas
Commitment: Maintain a clean, well-managed Facility at all times.

Street Sweeping & Off-Site Maintenance

LRS will perform:
• Daily sweeping of Berdnick Street (or more frequently as needed)
• Daily litter patrol of surrounding areas
This ensures that operations do not negatively impact the surrounding community.

Environmental System Maintenance

LRS will maintain all environmental control systems, including:
• Odor control (misting system)
• Dust suppression systems
If odor or dust conditions become a concern, LRS will:
• Adjust operations
• Increase system usage
• Install additional equipment if necessary

Tipping Floor & Structural Inspections

LRS will:
• Conduct tipping floor inspections at least every 24 months
• Provide inspection reports to the City, as requested
• Perform repairs as needed to maintain structural integrity

Fire Protection Equipment Maintenance
LRS will maintain all fire protection systems,
including:
• Fire Rover system or equivalent
• Sprinkler systems
• Fire extinguishers
• Alarm systems and connections

All equipment will be inspected, tested, and
maintained in accordance with applicable
standards and best practices.
44

XII.

Facility Maintenance
Maintenance Approach &
Responsibility

FACILITY MAINTENANCE

Drainage & Site Condition Maintenance
LRS will maintain site drainage systems to ensure:
• No off-site impacts
• Proper stormwater management
• Safe operating conditions

Continuous Improvement Commitment

LRS will continuously evaluate and improve maintenance practices through:
• Operational reviews
• Equipment upgrades
• Implementation of industry best practices

Inspection Readiness & City Coordination

• LRS will maintain inspection ready condition at all times.
• City inspections will be accommodated at any time
• Any identified issues will be addressed promptly
• Ongoing communication with City staff will be maintained

45

XII.

Facility Maintenance
Maintenance Approach &
Responsibility

FACILITY MAINTENANCE

Scale-house, Safety and Compliance Software
LRS uses AMCS Trux Weigh It to log scale house
transactions and invoice customers and can be
used for the purpose of custom reporting required
by the city, maintaining accurate tonnage records
to provide to the city.
LRS recently invested in KPA Software which is
the EHS gold standard used to manage the
Safety, Environmental, and Regulatory
Compliance management to systematically
manage safety programs, inspections, training,
incident reporting, and regulatory
documentation. For transfer stations—where risks include heavy equipment, truck traffic,
public interface, fire hazards, odors, and regulatory oversight—KPA functions as the
central compliance system of record.

Primary Uses of KPA: Safety Program Governance
• KPA is used to formalize and standardize
safety programs, including:
• SOP’s
• Loader and mobile equipment safety
protocols
• Traffic control and pedestrian separation
plans
• Confined space, lockout/tagout, and fire
prevention programs
• PPE and hazard communication
documentation

Permit & Compliance Maintenance Process and Software
LRS will:
• Maintain all required permits and licenses
• Ensure continuous compliance with IEPA and local requirements
• Submit documentation and reports as required
• Update permits if facility modifications occur

46

XII.

Facility Maintenance

RMTS Transfer Station Facility
Updates and Repairs

FACILITY MAINTENANCE
RMTS Transfer Station Facility Updates and Repairs

LRS has started with planned updates and repairs to the RMTS facility. Some updates
and repairs are scheduled to take place in 2026, with others planned to go into 2027.
The following repairs and updates are either in progress, scheduled for 2026, or planned
to be completed by mid-2027:
1. Interior Slab Concrete-on-Ground (Waste Handling - Tipping Floor Area)
LRS will replace the slab tipping floor with 8” inches of concrete bond overlay, within
the waste handling area. This will address surface wear, eliminate irregularities, and
restore a uniform, durable operating surface. As this project will require preplanning,
appropriate weather and drying time, we anticipate it will need to be done in
sections so as not to disrupt daily activities. LRS is planning to begin this project in
2026 and committed to having it completed by mid-year, 2027.
1. Interior NW Push Wall - Conrete and Steel Plates
LRS will restore 500 square feet damaged or missing reinforcement by installing
post-installed dowels where rebar is absent and splicing new bars to both the
dowels and existing reinforcement, roughening the wall surface, casting back and
building out the wall, followed by installation of a new protective steel plates at
locations where plates are missing or deteriorated. Where protective plates are
replaced, they may also function as formwork for the concrete repair. This is planned
to be completed in the late summer, early fall of 2026.
3. Loading Pit Divider West Wall - Concrete and Steel Plates
LRS will restore the mechanically abraded top portion of the concrete wall and the
damaged reinforcement by rebuilding the deteriorated section and replacing or
supplementing missing bars and protective steel plates, where needed. This is
planned to be completed in the late summer, early fall of 2026.
4. Trench Drain in Loading Pit Ramp
LRS will repair the deteriorated components of the trench drain in the loading pit
ramp and replace damaged grate sections to ensure normal, operatable drainage.
This will be completed before mid-2027.

47

XII.

Facility Maintenance

Facility Updates and Repairs

FACILITY MAINTENANCE

Facility Updates and Repairs (continued)

5. Steel Bollard Replacement
LRS will replace or repair 10 damaged steel bollards.
6. Interior and Exterior Security Camera System
As an added measure to enhance safety and security at the RMTS facility, LRS will
install multiple surveillance cameras throughout both the interior and exterior of
the building. Complementing the existing Fire Rover system, this additional layer of
monitoring will provide LRS management and the city with increased confidence in
the facility’s overall safety and security.
7. Exterior Landscape Beautification
Subject to City approval, LRS will improve the facility’s exterior landscaping by
incorporating appropriate plantings, including shrubs and trees, to create a
refreshed and well-maintained appearance that enhances the property’s overall
curb appeal.
8. Scale-house Shrub Removal and Asphalt Replacement
To promote a safer and cleaner environment, LRS will remove the existing bushes
and shrubs adjacent to the scale house to prevent the accumulation of loose
debris. The area will then be thoroughly cleaned, cleared of small debris, and
resurfaced with asphalt to create a clean, durable finish that enhances the overall
appearance and curb appeal of the scale house area.
9. Scale-house Floor Replacement and Restroom
LRS will replace the subfloor and flooring in the scale-house with a new subfloor
and laminate flooring by mid-2027. LRS will update the restroom in the scale house
in 2026.
10. Interior and Exterior Facility Power Washing
Beginning in 2026, LRS will perform power washing of both the interior and exterior
of the building no less than once annually. At the City’s request, LRS will provide
additional cleaning, up to a maximum of four (4) times per year.
11. City Staff Preapproval and Final Inspection
To ensure the city agrees with our proposed repairs, LRS will request pre- and postapproval from city staff for facility repairs and updates.

48

XII.

Facility Maintenance
Additional Commitments

FACILITY MAINTENANCE
Additional Facility Maintenance and Operational Commitment
Monthly Vector Report
LRS currently receives vector control every other week. We will provide monthly reports to
the city from our vector control vendor to reflect the current status and services provided.

Additional Future Evaulations
LRS will collaborate with the city to assess any additional necessary professional
evaluations, updates, and repairs upon completion of our current planned repairs. While
much of the building’s degradation occurred prior to our management and operation of
the facility, we are committing to a significant investment to support a long-term
partnership. We hope the city recognizes these efforts and our investment into the City’s
property. We are prioritizing the most pressing and costly updates as quickly as possible
and will continue to make repairs and improvements as needed for the duration of our
partnership with the City of Rolling Meadows.

49

XIII.

Price Quotation Sheet

Attachment C. Proposal Pricing Form

Attachment C. Proposal Pricing Form

50

XIX.

Certification Form
Attachment D.

Attachment D. Certification Form

Original Copy
LRS has provided an original, ink and notraized version of the Certification Form Required
in full compliance with the requirements of the RFP.

51

XX.

Certification Form
Attachment D.

Attachment D. Certification Form

Original Copy
LRS has provided an original, ink and notraized version of the Certification Form Required
in full compliance with the requirements of the RFP.

52

XXI.

Proposal Security
Proposal Bond

Proposal Security Bond

Original Copy
LRS has provided an original, ink and notraized version of the Certification Form Required
in full compliance with the requirements of the RFP.

53

XXI.

Proposal Security
Proposal Bond

Proposal Security Bond

Original Copy
LRS has provided an original, ink and notraized version of the Certification Form Required
in full compliance with the requirements of the RFP.

54

XXII.

Alternate Proposal

Partnership with LRS - Added Benefits

Alternate Proposal Introduction

LRS is committed to establishing a long-term, collaborative partnership with the City of Rolling
Meadows and is proud to present this Alternate Proposal as a demonstration of that
commitment. Our approach is centered on delivering measurable value through a
comprehensive, fully integrated service model tailored to the City’s residential and
operational needs.
Through our continued partnership, LRS will provide:
• Enhanced RMTS property improvements
• Exceptional facility maintenance of RMTS
• Highly experienced, professional operations
• Expanded service capabilities
• Advanced resources and tools
• Community-focused education, designed to support residents, promote sustainability
LRS also offers a unique opportunity to elevate the City’s visibility through our strong regional
media presence. Our organization is frequently featured by major outlets including WGN, Fox,
NBC, ABC, CBS, and WTTW. As a recognized industry leader, LRS would actively promote Rolling
Meadows as a valued municipal partner, enhancing the City’s profile across the region. As one
of the area’s largest providers of street sweeping and portable restroom services, LRS can
assist the City with special events and emergency response.
Our fleet of semi-dump trucks will also be available to support City operations as needed. In
northern, IL, LRS owns, and operates, more recycling infrastructure than any other provider in
the region, along with a Subtitle D landfill, ensuring long-term operational control, stability, and
reliability. Supported by in-house safety engineering, marketing, and sustainability teams—
and led by experienced industry professionals—LRS offers the City direct access to deep
expertise and responsive support. This combination positions LRS as a trusted and capable
partner for Rolling Meadows.
In addition to all of the ancillary benefits of partnering with LRS reflected above, LRS is
submitting an Alternate Proposal to include a generous Host Agreement payment.

55

XXII.

Alternate Proposal

Host Agreement Payment- Alternate 1

Alternate Proposal One (1)

Host Agreement Payment Enhancement
RFP Requirement

As outlined in the RFP for the Operation and Maintenance of the Rolling Meadows Transfer
Station (RMTS), Section 2.5 (Payment), the Contractor is required to pay the City a Host
Agreement fee of one hundred thousand dollars ($100,000) upon execution of the agreement.

LRS Alternate Proposed

LRS agrees to meet the host agreement payment requirement without issue; however, we are
pleased to propose an enhanced Host Agreement payment of one million dollars
($1,000,000) paid to the city within 60 days of our executed host agreement.

LRS Alternate Tons Per Day and Host Fee Guarantee

LRS is offering the following enhancements related to host fee payments:
1. Increased Guaranteed Tonnage
LRS will guarantee host fee payments based on 400 tons per day, as required in the RFP. In
addition, LRS will include an extra 100 tons per day, for a total of 500 tons per day (on weekdays).
This equates to 130,000 tons annually, based on operations occurring five days per week over 52
weeks.
2. Saturday Host Fee Commitment
To cover potential tonnage that accepting volume on Saturday would bring, we would like to
propose a 2,750 weekly tonnage commitment, which includes volume delivered Monday- Friday
and accounts for a ½ day on Saturday. LRS is open to having a Saturday shift, if there is a need for
it, with mutually agreed upon hours.

Year One Guaranteed and Projected Host Benefits
In addition to the total tons guaranteed, LRS receives anywhere from 500-800 tons per weekday
which we estimate to be nearly 150,000 tons per year. At a minimum, the city stands to receive
the following Annual Guaranteed Host Benefit within the first year, coupled with the one-milliondollar host payment provided by LRS:

Annual Guaranteed Year One | 2026-2027
2,750 per week (5 weekdays + half-day Saturday) x 52 weeks = 143,000 tons annual guarantee
• 143,000 tons per year x $2.95 = $ 421,850.00
• Annual Rent = $ 150,000.00

• One Million Dollar Host Fee Payment = $1,000,000.00

Total Year 1 Host Benefit Guaranteed to Rolling Meadows = $1,571,850.00
56

Attachment C
Lakeshore Recycling Services Proposal for the Residential Collection Services

CITY OF
ROLLING MEADOWS
RESIDENTIAL COLLECTION PROGRAM

CLARIFICATIONS
For the Proposal for Residential
Solid Waste, Recycling and
Landscape Waste Collection

PREPARED BY
Steve Ramos
5500 Pearl Street
Rosemont, IL 60018

LRS2512

Clarifications

Proposal Residential Solid Waste,
Recycling and Landscape Collection

April 28, 2026
Mr. Rob Sabo, City Manager
City of Rolling Meadows
3600 Kirchoff Road
Rolling Meadows, IL 60008
Re: Clarifications - Residential Solid Waste, Recycling and Landscape Collection
Dear Mr. Sabo,
On behalf of our team, thank you to you and the Rolling Meadows staff for taking the time
to meet with us. We appreciate the thoughtful discussion and thorough review of our
proposal for Solid Waste, Recycling, and Landscape Waste Collection Services.
This document provides follow-up clarifications based on our discussion, aligned with
the City’s desired structure for a comprehensive residential program. We value the time
and effort the City has dedicated to this process to ensure the best fit for its service
needs. LRS is committed to serving as a strong partner to City staff and is confident in our
ability to deliver high-quality service to the community. As demonstrated throughout this
process, we remain flexible and responsive to the City’s needs.
Thank you again for your time and collaboration. Please let me know if there is anything
further we can provide to assist in your final decision. Do not hesitate to reach out with
any questions.
Sincerely,

Steve Ramos
Municipal Service Manager LRS
5500 Pearl Street
Rosemont IL, 60018
[email protected]
773.619.0832

2

Clarifications

Service & Level of Service -No change

CUSTOMER SERVICE

Current Service Day - No Change
LRS will continue providing service as usual, without any disruption to the current
service day schedule. We anticipate a smooth transition of service. LRS is highly
experienced with service transitions, and we believe it’s most likely the majority of
residents will not notice a change.
Our goal is to always minimize change, unless it is absolutely necessary. That said, LRS
has encountered and successfully navigated dozens of transitions with major
changes. Should there be changes needed, the City can rest assured we’ll work closely
with the City staff to be sure we are communicating thoroughly with the community
and staff impacted.

Current Service Level - No Change Remains as a ‘Take All’
As discussed, LRS will work with the city and residents to collect and properly dispose
and recycle, where possible:

• Bulk recycling for move-ins /outs
• Hard-to-handle item collection
• Flood-related waste collection

Back Door Service No Change
As originally proposed, LRS
is pleased to provide
accommodations for
residents who need a
higher level of service to
include collection of carts
and materials from the
back door area. We offer
this service in many
communities, in addition to
top of drive service. We are
flexible to work with what is
needed.

3

Clarifications

Service & Level of Service -No change

CUSTOMER SERVICE

Customer Inquires and Calls- No Change

We understand and are fully in support of the City’s preference to manage residential
inquiries and service requests. LRS will support this approach by providing the tools,
resources, and structure needed to align with the City’s vision. We have successfully
implemented similar models with other municipalities.
Upon award, we will collaborate with the City to establish processes and expectations.
LRS remains flexible and committed to serving as an extension of the City, providing
reliable service, responsive support, and added resources.
The City will be supported by a dedicated and experienced team to ensure a high level of
customer service to include:
• Manager of Municipal Services to oversee all services for Rolling Meadows
• Municipal Coordinator who will manage communications and ensure timely, Cityapproved messaging and webpage content
⚬ Municipal Coordinator will play a key role during the integration and day-to-day
operations
• General Manager
• Operations Manager
• Dedicated Rolling Meadows Supervisor
This team is backed by extensive industry experience and a strong track record in
municipal service delivery. Our drivers, who interact with residents daily, are trained to
deliver professional, community-focused service and take pride in their role.
Finally, we can always provide customer service support, should the city determine to
change from the current structure down the line.

4

Clarifications

Rolling Meadows Current Crews

ADDITIONAL CLARIFICATIONS

Current Drivers/Crews - Welcomed to LRS
As discussed, LRS welcomes and strongly encourages the current Rolling Meadows
service crews to join our team. We offer a competitive compensation package,
including union health, welfare, and benefits. With City coordination and approval, LRS
will meet with each employee to discuss long-term employment opportunities.
We have successfully onboarded many drivers in similar transitions and understand
that change can be uncertain. Our goal is to provide a smooth transition and ensure
team members feel supported and valued as part of LRS.

Drivers pictured onboarded from City of Elgin’s former waste service provider to LRS in 2025.

5

Clarifications

Additional Values of LRS Partnership

ADDITIONAL VALUE OF A PARTNERSHIP WITH LRS

LRS offers several ancillary programs and services to compliment our base services.
These are well received by residents, providing a local and convenient option to properly
dispose or recycle materials that should not be placed in the trash or regular recycling.

Electronic Waste (E-Waste) Program
The City’s current infrastructure provides electronic waste recycling and disposal through
its SWANCC partnership, and we encourage continued use of this program. LRS also
offers electronic waste services at no additional cost should the City choose to
implement a supplemental program in the future. LRS can support a variety of program
options, including curbside collection, drop-off services, or special collection events. We
recognize that some residents—particularly seniors and those with disabilities—may
require additional assistance. LRS will support these needs by offering on-request EWaste collection to ensure safe and convenient disposal for all residents throughout our
partnership, for no charge.
Household Hazardous Waste (HHW)
LRS also offers HHW Home Collection or Event
services, should the City determine to
incorporate this into our program. Due to the
nature of HHW, federal and state requirements
for collection, transportation and disposal, HHW
must be managed by a licensed service
provider, unlike E-Waste.

Secure Document Destruction (Shredding)
LRS offers secure document destruction to many of our municipal partners, often
incorporated into a special event.
The HHW and Secure Document Destruction programs and costs can be added upon
request.

Simplified and Seasoned Processes
LRS offers a simplified and seasoned process with all service offerings to make it easy
and convenient for residents and city staff to submit requests. We offer online
webform’s to streamline request time and make it very simple for residents, and an
interactive website, education tools and resources.
LRS also offers optional text communications to notify residents, and confirm, upcoming
scheduled services which we are happy to integrate where applicable.
6

Clarifications

Additional Value of LRS Partnership

ADDITIONAL VALUE OF A PARTNERSHIP WITH LRS
Recycling Education for City Staff

At LRS, recycling is a core focus, and we are committed to advancing sustainable
practices while ensuring programs are implemented effectively.
We would welcome the opportunity to support City Hall and municipal facilities with a
streamlined recycling program. LRS has a dedicated Sustainability team that can work
directly with staff to provide customized training and develop a simplified, effective
program. Our goal is to help the City continuously improve performance while staying
informed of available options and best practices.

Quarterly Reporting
LRS has a dedicated individual to develop municipal reports. We will provide quarterly
recycling reports to ensure staff can see the impact of simple efforts.

Cart Services
As discussed, LRS will offer the option for residents to request new refuse carts upon
implementation of the new agreement. LRS will also offer 95-gallon trash and recycle
carts, if preferred by residents.

Video for Community Transition to LRS
As discussed, LRS can provide a program
introduction video featuring City staff and/or
Council members at no additional cost. We
have successfully developed similar videos
for other municipalities to support program
rollouts and community education.
These videos are especially effective when
introducing new initiatives such as HHW or Ewaste programs, as well as reinforcing
recycling education.
LRS remains flexible and can produce
content at any point during the agreement.
All
materials
will
be
developed
in
coordination with City staff to ensure
alignment and approval prior to publication.

7

Clarifications

Senior Discount, Blended Rate Option

ADDITIONAL CLARIFICATIONS

Senior Discount

As the RFP requires a senior discount, we assumed the discount would be applied, as
described. To clarify, we are offering a 15% senior discount.

Blended Rate (Reflected with Alternate 1 Proposed Rates)
As discussed, LRS is open to providing a blended rate in place the standard annual
rate increase structure.
The following pages reflect the Pricing proposed with Alternate 1 Proposal, including
the rates with the annual escalator, followed by the same rates in a blended structure.
We are open to either pricing structure the City prefers.

8

Cost Proposal

Appendix A: Pricing Forms (Alternate 1)

vacto
r

9

Cost Proposal

Appendix A: Pricing Forms
(Alternate 1 - Blended Rate View)

vacto
r

10

Summary of Clarifications
The Ideal Partner for Rolling Meadows

SUMMARY OF CLARIFICATIONS

Ideal Partner for Rolling Meadows

LRS is eager to partner with the City of Rolling Meadows and believes our proposal and
clarifications demonstrate why we are the right fit. As a locally headquartered
company, we offer a strong combination of industry experience and dedicated
leadership to oversee the services provided to the City.
Compared to larger, publicly traded providers, LRS offers a broader range of services
with greater flexibility and responsiveness. We are equipped to meet all of the City’s
needs while continuing to enhance and elevate service standards.
Our goal is to serve as a trusted and valued partner, delivering reliable service and
long-term support to the City and its residents. We would be deeply honored to serve
the City of Rolling Meadows!

11

Attachment D
DRAFT- Residential Collection Services Contract

City of Rolling Meadows
Agreement to Provide Residential Solid Waste, Recycling and Landscape Waste
Collection Services
THIS AGREEMENT, made and entered into this
day of
, 2026 between the City
of Rolling Meadows, Illinois, a municipal corporation, hereafter referred to as "City," and Lakeshore
Recycling Services, LLC, an Illinois corporation, hereafter referred to as "Contractor", to provide
residential solid waste collection services, recycling collection and processing services, and landscape
waste collection and processing services as defined herein;
NOW, THEREFORE, City and the Contractor do hereby agree as follows:
SECTION ONE: Definitions.
For purposes of this Agreement, the following terms shall apply:
1. Agreement: Agreement shall mean and refer to this agreement.
2. Approved Residential Waste Container: For Residential Waste collection, an approved container
shall mean a Contractor-supplied Residential Waste Cart, as defined in this section below or a tied
disposable Plastic Garbage Bag or small item weighing no more than fifty (50) pounds suitable for
loading into the Contactor's equipment without ripping or tearing, which contains all the waste to
be removed.
3. Bulk Items: Any items of Municipal Waste, as listed in Exhibit 1 of this Agreement, which are not
able to be adequately reduced to fit in an Approved Residential Waste Container, including, but not
limited to, discarded furniture, fixtures, small amounts of construction or demolition debris and
White Goods which can be legally accepted by the disposal site to which it is transported. Said
Bulk Items collected under this Agreement shall be limited to those sizes and quantities as
established in Exhibit 1.
4. Covered Electronic Device: Shall mean computer, computer monitor, cell phone, television,
printer, electronic keyboard, facsimile machine, videocassette recorder, portable digital music
player that has memory capability and is battery powered, digital video disc player, video game
console, electronic mouse, scanner, digital converter box, cable receiver, satellite receiver, digital
video disc recorder, or small-scale server sold at retail as defined in 415 ILCS 151/1-5.
5. Covered Electronic Device Collection Service: Those services to be performed by the Contractor
as follows:
a. The separate collection of Covered Electronic Devices placed at the curbside by
Residential Units;
b. Processing of Covered Electronic Devices, which include the sorting and preparation of
Covered Electronic Devices for marketing at the Processing Center.
6. Excluded Waste: Any Covered Electronic Device placed for collection with Municipal Waste,
biomedical waste, Hazardous or Special Waste as defined by state or Federal law or regulation,
vehicle batteries, large automobile parts or any other material which cannot be disposed of at an
Illinois municipal solid waste facility or requires a special permit or approval for disposal.

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7. Hazardous Waste: Shall mean and refer to a waste or combination of wastes which, because of its
quantity, concentration, or physical, chemical, or infectious characteristics, may cause or
significantly contribute to an increase in mortality or an increase in serious, irreversible or
incapacitating reversible illness; or pose a substantial present or potential hazard to human health
or the environment when improperly treated, stored, transported, or disposed of, or otherwise
managed or which has been identified, by characteristics or listing, as being hazardous or having
such impacts pursuant to Section 3001 of the Resource Conservation and Recovery Act of 1976
(P.L. 94-580), pursuant to Pollution Control Board, Federal Regulations or other applicable laws,
ordinances or regulations.
8. Landscape Waste: All accumulations of grass or shrubbery cuttings, leaves, tree limbs and other
materials accumulated as the result of the care of lawns, shrubbery, vines and trees by a Residential
Unit.
9. Landscape Waste Collection Services: Those services to be performed by the Contractor as follows:
a. The collection of Landscape Waste materials from Residential Units;
b. The disposal of Landscape Waste materials at a facility designed to treat, compost, grind
or land apply the waste, unless otherwise authorized by the State of Illinois.
10. Municipal Waste: Means garbage, general household and commercial waste, industrial lunchroom
or office waste, landscape waste, and construction or demolition debris. Municipal Waste shall not
include Excluded Waste.
11. Plastic Garbage Bag: A disposable heavy-duty plastic bag of no less than 15 gallons and not to
exceed 30 gallons. All garbage bags shall be tightly sealed. No garbage bag shall exceed 50 pounds
in weight.
12. Processing Center: Location(s) to be determined by the Contractor for the purpose of sorting and
preparing Recyclable Materials (as defined herein) for sale and/or for the purpose of sorting and
preparing Covered Electronic Devices for recovery.
13. Recyclable Material: Newspaper, magazines, brown kraft paper bags, telephone books, catalogs,
office paper, junk mail, envelopes (any type), corrugated cardboard, chipboard, wet strength carrier
stock (chip board), frozen food paper packages, juice boxes; all #1 PET plastic containers, all #2
HDPE plastic containers, all #3 (V-vinyl polyvinyl Chloride-PVC) plastic containers, all #4 LDPE
plastic containers, all #5 (PP-polypropylene) plastic containers, all #7 - other plastic; glass (amber,
clear, green); formed steel containers, aluminum cans, tin/steel/bi-metal cans, aerosol cans, and
paint cans. Additional Recyclable Material may be added to the curbside collection system upon
mutual written consent of the City and the Contractor.
14. Recyclable Material Collection Services: Those services to be performed by the Contractor as
follows:
a. The collection of Recyclable Materials from Residential Units and such other locations
specifically designated by the City;
b. Processing of Recyclable Materials, which include the sorting and preparation of
recyclable materials for marketing at the Processing Center;

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c. Marketing of the Recyclable Materials.
15. Recycling Cart: Shall mean a 65- or 35-gallon mobile carts. In addition, it shall mean a 95-gallon
mobile cart if this larger cart is requested by a Residential Unit in lieu of a smaller cart.
16. Residential Unit: Shall mean single-family residential structures and townhomes and attached
residential dwellings that do not share a common area for waste storage.
17. Residential Waste: Means Municipal Waste from Residential Units including Bulk Items.
Residential Waste shall not include Excluded Waste.
18. Residential Waste Cart: Shall mean a 65- or 35-gallon mobile carts. In addition, it shall mean a 95gallon mobile cart if this larger cart is requested by a Residential Unit in lieu of a smaller cart.
19. Residential Waste Collection Services: Those services to be performed by the Contractor as
follows:
a. The collection of Residential Waste from Residential Units and Municipal Waste from
such other locations specifically designated by the City;
b. The delivery of Residential Waste to the Rolling Meadows Transfer Station or other facility
designated by the City.
c. The disposal of Municipal Waste (other than from Residential Units) at a permitted solid
waste facility.
20. Rolling Meadows Transfer Station: The solid waste transfer station located at 3851 Berdnick Street
in the City of Rolling Meadows.
21. Special Waste: Special waste shall have the meaning defined in 415 ILCS 5/3.475.
22. White Goods: Shall include all ranges, refrigerators, water heaters, freezers, air conditioners,
humidifiers, other similar domestic and commercial large appliances and other items required by
law to be treated or processed prior to disposal which are discarded by a Residential Unit.
SECTION TWO: General.
1. The City hereby grants to the Contractor the right, privilege and license for the Residential Waste
Collection Services, Recyclable Material Collection Services, and Landscape Waste Collection
Services as defined in Section One during the term of this Agreement.
2. The Contractor agrees to furnish all labor, training, supplies, material and equipment necessary and
incidental to rendering the aforesaid services.
3. The City may, with proper notice given, inspect the Contractor's operations, records and equipment
in any manner related to this Agreement at any reasonable time and location.
4. The Contractor shall not subcontract out or assign its duties under this Agreement to a subcontractor
or an assignee without prior written consent of the City, which shall not be unreasonably withheld.
SECTION THREE: Agreement Representatives.
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1. The City's Public Works Director or designee shall be the Agreement Representative for the City
and will coordinate this program on the City's behalf.
2. The City's Agreement Representative may adopt reasonable rules and regulations governing the
performance of the Contractor under this Agreement, provided such rules and regulations are not
inconsistent with the terms and provisions of this Agreement.
3. The Contractor shall designate in writing below the person to serve as agent to the Contractor and
liaison between the City and Contractor.
Contractor Representative's Name:

Steve Ramos

Representative's 24-Hour Phone #:

(773) 619-0832

SECTION FOUR: Term of Agreement.
1. Unless terminated in accordance with Section Eighteen or Section Nineteen of this Agreement
or extended in accordance with this Section Four, the term of this Agreement shall be for a
period of approximately sixty consecutive (60) months commencing on September 28, 2026
at 12:01 A.M., CDT and expiring on September 30, 2031 at 11:59 PM, CDT.
2. Upon mutual consent of both parties, the term of this Agreement may be extended for up to
thirty-six (36) months, at the City's discretion.
3. To exercise its option, the City shall provide written notice to Contractor of its intent to extend
this Agreement not later than thirty (30) calendar days preceding the scheduled expiration date,
and at cost terms mutually agreed to by both parties.
4. If no notice is provided, the Agreement expires at the end of the original term.
5. This provision in no way limits the City's right to terminate this Agreement at any time during
the initial term or any extension thereof pursuant to the provisions in this Agreement.
6. At the end of the Agreement or extension term, the City also reserves the right to continue the
Agreement on a month-to-month basis for a minimum of one (1) month and a maximum of an
additional three (3) months for a rate not to exceed the rate being charged by the Contractor
during the preceding year plus two and one-half percent (+2.5%).
SECTION FIVE: Scope of Services.
Residential Waste Collection Services
1. The Contractor shall collect and transport, to the Rolling Meadows Transfer Station or such
other facility designated by the City, all Residential Waste set out for collection in Approved
Residential Waste Containers when said containers are placed for collection in the vicinity of
the street curb as designated by the City, or at the back door in the case of each approved
Residential Unit specified in Exhibit 2 (as amended from time to time by the City’s Public
Works Director), at the designated “garbage area” located on said back door premises. This
shall constitute a “take-all service” for Residential Waste and there shall not be a limit as to
the quantity of Approved Residential Waste Containers that each Residential Unit may set out
for collection. Each Residential Unit may place Bulk Items, not to exceed the limits and
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specifications listed in Exhibit 1, for collection as a part of the regularly scheduled collection
without additional cost. The Contractor is not responsible for collection of loose materials or
excess Bulk Item materials unless a special pick-up is ordered.
2. The City transfers ownership of the existing City-owned Residential Waste Carts to the
Contractor. The Contractor may elect to either continue to utilize the City’s existing carts for
Residential Waste Collection Services or replace them with new, Contractor-procured carts,
in which case the Contractor shall be responsible for removing and recycling or disposing of
the City carts. In addition, at the initiation of this Agreement, a Residential Unit, at their sole
discretion, may request a new cart(s) to replace their existing City-owned residential cart(s).
3. Subject to the preceding paragraph 2, the Contractor, at its sole cost, shall provide each
Residential Unit with a City-approved, 65-gallon Residential Waste Cart, which shall remain
the property of the Contractor. In addition, a Residential Unit, at their sole discretion, may
request a 95-gallon Residential Waste Cart instead of a 65-gallon cart. The Contractor shall
provide replacements for any carts that are stolen, lost, or damaged by wildlife or normal wearand-tear, at its sole cost. Under special circumstances, and subject to prior approval by the
City, Residential Units may elect to “trade-in” their 65-gallon Residential Waste Cart for a 35gallon Residential Waste Cart. In such circumstances, the Contractor shall distribute said
replacement Residential Waste Carts at its sole cost and expense. The Contractor may charge
a fee of $60.00 to replace Residential Waste Carts damaged by resident's negligence or abuse.
4. Contractor shall purchase three City-owned collection vehicles as specified in Exhibit 3. City
shall cooperate with the transfer of title, upon which Contractor shall make payment to City,
no later than the commencement date for services as specified in Section Four, Paragraph 1of
this Agreement.
5. The Contractor's employees shall:
a. Leave the curbside and backdoor collection area clean and litter-free;
b. Replace all carts back to the location they were collected from; and
c. Leave a tag, provided by the Contractor, explaining why an item was not picked up.
Recyclable Material Collection Services
1. The Contractor shall collect and remove all Recyclable Materials which are placed in the
Recycling Cart at the curbside on public streets, or at the back door in the case of each approved
Residential Unit as specified by City’s Public Works Director, and transport the Recyclable
Materials to a Processing Center. The Contractor shall also collect excess cardboard that is
flattened and tied in bundles if placed outside the Recycling Cart. The Contractor's employees
shall:
a. Leave the curbside and backdoor collection area clean and litter-free;
b. Replace all carts back to the location they were collected from; and
c. Leave a tag, provided by the Contractor, explaining why an item was not picked up.
2. The Contractor, at its sole cost, shall provide each Residential Unit with a City-approved 655

gallon Recycling Cart or, if requested by a Residential Unit, a 35-gallon or 95-gallon Recycling
Cart. The Contractor shall replace any carts that are stolen, lost by the Contractor or damaged
by wildlife or damaged by normal wear-and-tear at the Contractor's sole cost. The Contractor
may charge a fee of $60.00 to replace Recycling Carts damaged by resident's negligence or
abuse.
3. The Contractor may request changes, modifications or alterations in the manner in which
residents set out Recyclable Material for collection in order to accommodate changes in
collection and/or processing technologies. Any such change, modification or alteration shall
be subject to the City’s prior approval.
Landscape Waste Collection Services
1. The Landscape Waste collection season shall be from April 1 through the first week of
December of each year during the term of this Agreement.
2. The Contractor shall collect all Landscape Waste material which is placed at the curbside on
public streets, or at the back door in the case of each approved Residential Unit as specified
by City’s Public Works Director, and transport the material to a facility permitted to handle
Landscape Waste, provided the material is set out as follows:
a. Contained within City-approved 30-gallon kraft paper bags (weighing less than 50
pounds); or
b. Tied in bundles no longer than 4’ in length and 2’ in diameter.
3. The Contractor's employees shall:
a. Leave the curbside and backdoor collection area clean and litter-free; and
b. Leave a tag, provided by the Contractor, explaining why an item was not picked up.
Bulk Item Collection
1. The Contractor shall collect and remove all properly prepared Bulk Items listed in Exhibit 1
when said items are placed at the curbside on public streets, or at the back door in the case of
each approved Residential Unit as specified by City’s Public Works Director, and transport
the Bulk Items to the Rolling Meadows Transfer Station or such other facility designated by
the City. If a Bulk Item is not an acceptable material at the Rolling Meadows Transfer Station,
Contractor shall transport such item to a disposal facility selected by the Contractor.
2. Special pick-up service for Bulk Items in excess of that which is allowed under the
specification described in Exhibit 1 shall be provided to any Residential Unit. The Residential
Unit shall contact the City to arrange for the special pick-up service, and the City shall
coordinate with the Contractor to schedule the services. Except as otherwise expressly
contained in this Agreement, cost, container size and pickup frequency shall be determined by
an agreement between the Contractor and City, provided that unit costs shall not exceed the
rates specified in Exhibit 3. Contractor shall use its reasonable efforts to provide special pickup service on the regularly scheduled collection day, but in no event later than 72 hours after
receiving a special pick-up request. The Contractor shall bill the City for special pick-ups.

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Covered Electronic Device Collection Services
1. The Contractor shall collect and remove all Covered Electronic Devices which are placed at
the curbside on public streets, and transport the Covered Electronic Devices to a Processing
Center. This service shall be a scheduled service whereby a Residential Unit shall call the City
or the Contractor to schedule a pick-up for the collection of Covered Electronic Devices set
out for collection.
General Service Requirements
1. The current City collection system is based on a five-day-a-week (Monday-Friday) service as
shown in Exhibit 4. The daily stops in 2026 are approximately as follows:
Collection Day

Residential Units Per Day

Monday

1,352

Tuesday

1,044

Wednesday

1,195

Thursday

1,063

Friday

1,331

Total Residential Units

5,985

a. If the City determines it is in its best interests to modify the number of stops per day, or the
collection day of certain streets, subdivisions, or housing complexes, the Contractor shall
modify their collection days at no change in the per-home cost for collection.
b. The Contractor may, from time to time, propose to the City changes in routes or days of
collection. Upon the City’s approval of proposed changes, the Contractor shall, at its sole
cost and expense, promptly give written and adequate notice to the affected Residential
Units in a manner approved by the City, in its sole discretion.
c. It is understood that the collection days per week will be maintained at five (5) days per
week.
2. Residential Waste, Recyclable Materials, and Landscape Waste shall be collected by the
Contractor once each week, on the same day for each designated area and collection day
specified in Exhibit 4.
3. When the collection day falls on one of the following recognized holidays: New Year's Day,
Memorial Day, Independence Day, Labor Day, Thanksgiving Day, and Christmas Day; service
by the Contractor will be delayed one day. Collections are to be provided on all other days,
Monday through Friday, including Martin Luther King, Jr. holiday, Veteran's Day holiday, the
day after Thanksgiving, and Christmas Eve.
4. Collection times shall be between the hours of 6:00 a.m. and 6:00 p.m. The City reserves the
right to alter these times as necessary.
5. The Contractor shall be responsible for developing and distributing a service brochure to
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Residential Units in a manner acceptable to the City. The brochure will detail the services
provided to the residents through the Contractor. The Contractor shall provide the City with
250 additional copies of the brochure for the City’s use. Whenever there is a change in the
service or programs provided, including permanent changes in regularly scheduled collection
day and/or times, a revised service brochure shall be issued by the Contractor. The brochure
shall include a toll‐free telephone number of the Contractor to be used for customer service.
6. The Contractor shall collect only such materials as required herein. The Contractor shall not
collect or transport any Excluded Waste or any other waste or material which the designated
transfer station and/or disposal or other facility receiving such waste is not permitted to
receive. The Contractor shall train its employees to screen the materials collected so that
nothing restricted from collection by this Agreement is collected.
7. The Contractor shall undertake to perform all services rendered hereunder in a neat, thorough
and workmanlike manner, without supervision by the City, and to use care and diligence in the
performance of all specified services and to provide neat, orderly, uniformed and courteous
employees and personnel on its crews.
8. The Contractor shall provide an adequate work force so as to insure regular collection under
adverse weather conditions, irrespective of equipment breakdowns or similar problems. The
Contractor shall employ qualified personnel, all of whom shall be licensed as required by law,
in sufficient number to provide the services specified under this Agreement.
9. With City coordination and approval, the Contractor commits to meet with each current City
drive/crew member to discuss long-term employment opportunities with Contractor.
10. The Contractor shall furnish capable, properly trained personnel for use in the crews of the
Contractor performing the services specified in this Agreement. The Contractor shall prohibit
any drinking of alcoholic beverages or the use of any controlled substance, except by doctor's
prescription, by its drivers and crew members while on duty or in the course of performing
their duties under this Agreement.
11. In the event that any of the Contractor’s personnel is deemed by the City to be unfit or
unsuitable to perform the services under this Agreement as a result of intoxication, drug use,
incompetence, improper attire, or by the virtue of abusive or obnoxious behavior, the
Contractor shall immediately remove such person from work within the City and replace that
person with a suitable and competent person at no expense to the City.
12. The Contractor shall use modern, fully enclosed, leak-proof equipment, complete with a
hydraulic compacting system in the collection of Residential Waste, Recyclable Materials, and
Landscape Waste. The Contractor shall provide an adequate number of vehicles for regular
collection services. Equipment used in performing the services under this Agreement shall be
properly licensed by the State of Illinois and conform to all applicable safety standards. All
vehicles shall be kept in good repair and appearance and shall be maintained in a sanitary
condition at all times. The City shall have the right to inspect all vehicles to ensure that the
vehicles are safe and capable of collecting all material.
13. The Contractor shall (in a manner consistent with applicable law, insurance requirements and
recognized safety practices), establish and maintain appropriate safety procedures for the
services provided. The Contractor shall take reasonable precautions for the safety of, and shall
provide reasonable protection to prevent damage, injury or loss to, employees performing the
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Services and any other persons who may be affected thereby including, without limitation, any
City employee.
14. The Contractor shall take all reasonable actions to avoid damage as a result of its, and any
subcontractors’, operations to existing sidewalks, curbs, streets, alleys, pavements, utilities,
adjoining property, the work of separate contractors, and the property of the City and others,
and the Contractor shall repair any damage thereto specifically caused by the Contractor or its
subcontractors' operations. The Contractor shall also leave all property described in the
preceding sentence in a clean and orderly condition.
15. Cleanup of Spillage or Blowing Litter. The Contractor shall clean up any material spilled or
blown during the course of collection and/or hauling operations. All collection vehicles shall
be equipped with at least one broom and one shovel for use in cleaning up material spillage.
All materials shall be transported in a covered vehicle so that the materials do not drop or blow
onto any public street or private property during transport. For back door service, the
Contractor’s personnel shall not cut across rear, front or side yards and shall close all gates
upon leaving premises.
16. The Contractor, as agent for the City, shall have a contractual obligation to ensure that all
Recyclable Materials and Covered Electronic Devices collected are properly processed and
marketed. No collected Recyclable Materials or Covered Electronic Devices shall be landfilled
or incinerated unless advance authorization to do so is given in writing by the corporate
authorities of the City.
17. Estimating Materials Composition as Collected. The Contractor shall conduct at least one
materials composition analysis of the City's Recyclable Materials each year to estimate the
relative amount, by weight, of each recyclable commodity by grade: i.e., industry specification
or offer a suitable alternative to a composition analysis. The Contractor shall provide the City
with a copy of the analysis each year of the Agreement.
18. The Contractor will have exclusive rights for the collection of all Recyclable Materials from
all Residential Units within the City, provided however, that the Contractor's exclusive rights
will not include Recyclable Materials hauled by the owner or occupant of any Residential Unit.
19. The City agrees to take such steps as may be reasonably practical to protect the Contractor’s
ownership interest in all Recyclable Materials or Electronic Devices placed at the curbside for
collection by the Contractor under the terms of this Agreement.
SECTION SIX: Expansion of Services.
1. The City reserves the right to add up to 5% to the customer base for Residential Waste,
Recyclable Materials, and Landscape Waste collection services through new construction or
annexation under the pricing terms of this Agreement.
2. The Contractor shall furnish new Residential Units with a new Residential Waste Cart and a
Recycling Cart at the Contractor’s sole cost and expense.
3. The Contractor agrees to negotiate with the City concerning any changes which may be
required due to changes in mandatory regulations or laws. Both parties must agree on any
changes that have a significant effect on performance under this Agreement.

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4. Expansion to Additional Multi-Family Buildings. At present, the City provides a once-a-week
pick-up service to some town homes located within the City. In the future the City may wish
to, or through legislation, be required to provide Residential Waste, Recyclable Material,
Covered Electronic Devices, and/or Landscape Waste collection service to multi-family
dwellings. If this takes place during the term of this Agreement, the Contractor shall be
required to enter into negotiations with the City to provide this service.
SECTION SEVEN: Drop Off Center and Additional Services.
1. At no cost to the City, the Contractor shall provide and service two (2) covered 20-yard rolloff containers or one (1) covered 40-yard roll-off container for residents to drop-off Recyclable
Materials. The container(s) shall be located at the Old Public Works building, 3200 Central
Road.
2. At no cost to the City, the Contractor shall provide weekly collection of Municipal Waste and
Recyclable Materials in Contractor-provided containers at the following City buildings:
a. City Hall, 3600 Kirchoff Road
b. Fire Station 15, 3201 Algonquin Road
c. Fire Station 16, 2340 Hicks Road
d. NIPAS Facility, 2455 Plum Grove Road
e. Public Works, 3900 Berdnick Street
f.

Old Public Works Facility, 3200 Central Road

g. Rolling Meadows Public Library, 3110 Martin Lane
Municipal Waste shall be collected in three (3) cubic yard dumpsters on Monday and Thursday.
Recyclable Material shall be collected once per week in carts or other suitable containers.
3. At no cost to the City, the Contractor shall provide weekly collection of Municipal Waste street
receptacles at the locations designated by the City in Exhibit 5 to this Agreement. This service
may be increased to include receptacles for Recyclable Materials upon mutual agreement of
City and Contractor.
4. The Contractor shall provide the City with a 20-yard roll-off container for Municipal Waste to
be located at the City’s Public Works facility, 3900 Berdnick Street. At no cost to the City, the
Contractor shall provide collection and disposal of the roll-off container up to twenty-six (26)
“pulls” per year. The City shall pay the Contractor at the rate specified in Exhibit 3 for any
pulls in excess of the annual limit set forth herein, to include collection and disposal.
5. The Contractor shall provide the City with a container suitable (water-tight roll-off dumpster
with low side walls) for storage of spoils from a Vactor unit. The City shall pay the Contractor
at the rate specified in Exhibit 3 for any pulls of the container, to include collection and
disposal.
6. At no cost to the City, on a date mutually agreed to by the parties, on an annual basis throughout
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the term of this Agreement, the Contractor shall provide residents a one-day paper shredding
event at the Public Works Facility, 3900 Berdnick Street.
7. At the request of the City, the Contractor shall provide the services offered under this
Agreement free of charge in emergencies to alleviate threats to the public health, safety and
welfare, including, but not limited to illegally dumped waste, code violations, foreclosures,
and emergencies. The Contractor's obligation to provide collection services under this
subsection shall be limited to Three Thousand Five Hundred and 00/100 Dollars ($3,500.00)
per year. Any additional costs for said services shall be charged to the City at the rate listed in
Exhibit 3 to this Agreement.
8. At the request of the City, the Contractor shall provide “Move Out” collection services at no
cost to the City. This shall include collection of an unlimited amount of waste that residents
discard prior to moving out of a Residential Unit.
9. On an annual basis, the City may elect to opt-in to have Contractor provide Household
Hazardous Waste Home Collection services to Residential Units. If the City elects to
incorporate this service level into this Agreement, the cost of this additional service shall be at
the rate of one and 25/100 dollars ($1.25) per Residential Unit per month effective as of the
commencement date specified in Section Four, Paragraph 1 of this Agreement, subject to an
annual escalation of four percent (4%) per year throughout the term of this Agreement.
SECTION EIGHT: Cost of Services, Payments to the Contractor.
1. The cost of Residential Waste, Recyclable Material, and Landscape Waste services required
under this Agreement shall be in accordance with Exhibit 3 attached to, and incorporated into,
this Agreement.
2. Curbside collection of Covered Electronic Devices by the Contractor shall be at its sole cost
and expense, and shall be at no cost to the City or Residential Units.
3. The cost of Residential Waste, Recyclable Material, and Landscape Waste services required
under this Agreement for eligible senior residents, as determined by the City’s Public Works
Director and provided to the Contractor, shall be at a fifteen percent (15%) discounted rate
from those rates listed in Exhibit 3 attached to, and incorporated into, this Agreement.
4. The City shall separately arrange and pay for the transfer and disposal of Residential Waste
collected under this Agreement, including Bulk Items. The Contractor shall arrange for the
transfer, transport and processing, or disposal of all other materials collected under this
Agreement at its sole cost.
5. Contractor shall submit a monthly invoice to the City for services provided under this
Agreement within 15 days after the close of the preceding month. The invoice shall be in a
form acceptable to the City and shall show itemized Residential Units, unit cost and total cost
for Residential Waste, Recyclable Material, and Landscape Waste collection services. The
invoice shall separately list costs for Residential Units receiving back door service. The invoice
shall also separately list costs for Residential Units receiving senior discount rate services. The
invoice shall also itemize any special pick-ups from Residential Units authorized by the City,
excess roll-off pulls, Vactor spoil container pulls, or excess emergency services that were
performed during the month. The City shall pay invoices by the 30th of the month that follows
the receipt of a properly formatted invoice.
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6. The City may designate Residential Units that will be vacant for a period of thirty (30) days
or more. The Contractor shall not provide service to those Residential Units and there shall be
no charges therefore.
7. All fees and expenses due the Contractor under this Agreement are expressly set forth herein.
Said fees and expenses shall be the full and only amount due and shall include without
limitation:
a. all applicable taxes and fees; and
b. the cost of all permits, licenses and all other certifications and approvals required by
Federal, State and local laws, regulations and ordinances.
SECTION NINE: Customer Service.
1. The Contractor shall provide a local phone number, staffed by an authorized agent, between
the hours of 8:00 a.m. and 5:00 p.m. Monday through Friday, to handle inquiries and
complaints connected with services provided under this Agreement. All complaints shall
receive prompt and courteous attention from the Contractor.
2. Missed Collections: The Contractor agrees to pick up all missed collections on the same day
the Contractor receives notice of a missed collection, provided notice is received by the
Contractor before 11:00 a.m. on the collection day. With respect to all notices of a missed
collection received after 11:00 a.m. on the collection day, the Contractor shall make a
reasonable effort to make the collection on that same day, however if the collection is not made
on that day the pick-up of that missed collection shall be before 11:00 a.m. on the following
business day.
3. If the Contractor is unable to resolve a complaint in a satisfactory manner within seventy-two
(72) hours after receipt of a complaint, written notice shall be delivered to the City with the
name and address of the resident, date and time of complaint, nature of complaint and the
Contractor's response. The City shall intervene, mediate the dispute and render a final binding
decision.
4. If and when the Contractor receives a call relating to a missed pick-up or other service problem
the call shall be logged by the Contractor and such log shall be provided to the City on a
monthly basis.
a. The form shall indicate the day and the hour on which the complaint was received and the
day and hour on which it was resolved. Said logs shall be sent to the Public Works Director
by the 15th day of the following month.
b. Further, the City may maintain its own log for registering complaints regarding the
performance of the Contractor's employees.
SECTION TEN: Permit and Licenses.
The Contractor, at its sole cost and expense, shall maintain throughout the term of this Agreement, all
permits, licenses, including a City Business License, insurance and approvals necessary or required for the
Contractor to perform the work and services described herein.

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SECTION ELEVEN: Compliance with Laws and Regulations.
The Contractor agrees that, in all performance of work and services under this Agreement, the Contractor
will qualify under and comply with any and all Federal, State, and Local laws and regulations now in effect
or hereafter enacted during the term of this Agreement which are applicable to the Contractor, its
employees, agents or subcontractors, if any, with respect to the work and services described herein.
SECTION TWELVE: Independent Contractor.
1. The Contractor shall perform all work and services described, herein as an independent
contractor and not as an officer, agent, servant, or employee of the City.
2. The Contractor shall have exclusive control of, and the exclusive right to control the details of
the services and work performed hereunder, in accordance with the terms of this Agreement,
and all persons performing the same.
3. Nothing herein shall be construed as creating a partnership or joint venture between City and
the Contractor.
4. No person performing any of the work or services described hereunder shall be considered an
officer; agent, servant, or employee of the City, and no such person shall be entitled to any
benefits available or granted to employees of the City.
SECTION THIRTEEN: Non-Assignment.
1. Neither the Contractor nor the City shall assign, transfer, convey, or otherwise hypothecate
this Agreement or their rights, duties, or obligations hereunder, or any part thereof, without
the prior written consent of the other.
2. If at such time, during the term of this Agreement, the Contractor's company name changes
the Contractor shall notify the City in writing within 10 business days of this name change,
and provide the City with all required documentation and forms detailing the name changes.
SECTION FOURTEEN: Equal Employment Opportunity.
1. The Contractor shall comply with all provisions of this Equal Employment Opportunity clause.
2. In the event of the Contractor's noncompliance with the provisions of this Equal Employment
Opportunity clause, the Illinois Human Rights Act or the Illinois Department of Human Rights
Rules and Regulations, the Contractor may be declared ineligible for future contracts or
subcontracts with the State of Illinois or any of its political subdivisions or municipal
corporations, and the Agreement may be canceled or voided in whole or in part, and such other
sanctions or penalties may be imposed or remedies invoked as provided by statute or
regulation.
SECTION FIFTEEN: Prevailing Wage.
1. When applicable, not less than the prevailing rate of wages, as found by the Illinois Department
of Labor or the City, or determined by a court on review, shall be paid to all laborers, workers,
and mechanics performing work under this Agreement.

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2. The Contractor, and each subcontractor, shall keep an accurate record showing the names and
occupations of all laborers, workers, and mechanics employed by them on this Agreement and
also showing the actual hourly wages paid to each of such persons.
3. The submission by the Contractor and each subcontractor of payrolls, or copies thereof, shall
be required as of October 1, 2026.
4. The Contractor and each subcontractor shall preserve their weekly payroll records for a period
of three years from the date of completion of this Agreement.
5. If the Illinois Department of Labor revises the prevailing rate of hourly wages to be paid for
the occupation, the revised rate, as provided by the Illinois Department of Labor, shall apply
to this Agreement.
6. The Contractor assumes full responsibility for complying with all prevailing wage
requirements throughout the term of this Agreement.
SECTION SIXTEEN: Insurance Requirements.
The Contractor shall procure and maintain, for the duration of the Agreement, insurance against claims for
injuries to persons or damages to property, which may arise from or in connection with the performance of
the work hereunder by the Contractor, its agents, representatives, employees or subcontractors.
1. Minimum Scope of Insurance - Coverage shall be at least as broad as:
a. Insurance Services Office Commercial General Liability occurrence form CG 0001 with
the City named as additional insured, including ISO Additional Insured Endorsement CG
2010, CG 2026, CG2037 - Completed Operations; and
b. Insurance Service Office Business Auto Liability coverage form number CA 0001, Symbol
01 “Any Auto.”
c. Workers' Compensation as required by the Workers' Compensation Act of the State of
Illinois and Employers' Liability insurance.
d. Environmental Impairment/Pollution Liability Coverage for pollution incidents as a result
of a claim for bodily injury, property damage or remediation costs from an incident at, on
or migrating beyond the contracted work site. Coverage shall be extended to Non-Owned
Disposal sites resulting from a pollution incident at, on or mitigating beyond the site; and
also provide coverage for incidents occurring during transportation of pollutants.
2. Minimum Limits of Insurance
a. Contractor shall maintain limits no less than the following:
b. Commercial General Liability: $1,000,000 combined single limit per occurrence for bodily
injury, and property damage and $1,000,000 per occurrence for personal injury. The
general aggregate shall be twice the required occurrence limit. Minimum General
Aggregate shall be no less than $2,000,000 or a project/Contract specific aggregate of
$1,000,000.

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c. Owners and Contractors Protective Liability (OCP): $1,000,000 combined single limit per
occurrence for bodily injury and property damage.
d. Business Automobile Liability: $1,000,000 combined single limit per accident for bodily
injury and property damage.
e. Workers' Compensation and Employers' Liability: Workers' Compensation coverage with
statutory limits and Employers' Liability limits of $500,000 per accident.
f.

Environmental Impairment/Pollution Liability: $1,000,000 combined single limit per
occurrence for bodily injury, property damage and remediation costs.

3. Deductibles and Self-Insured Retentions
a. Any deductibles or self-insured retentions must be declared to and approved by the City.
4. Other Insurance Provisions
a. The policies are to contain, or be endorsed to contain, the following provisions:
b. General Liability and Automobile Liability Coverage
c. The City, its officials, agents, employees and volunteers are to be covered as additional
insured as respects: liability arising out of the Contractor's work, including activities
performed by or on behalf of the Contractor; products and completed operations of the
Contractor; premises owned, leased or used by the Contractor; or automobiles owned,
leased, hired or borrowed by the Contractor. The coverage shall contain no special
limitations on the scope of protection afforded to the City, its officials, agents, employees
and volunteers.
d. The Contractor's insurance coverage shall be primary as respects the City, its officials,
employees, agents and volunteers. Any insurance or self-insurance maintained by the City,
its officials, agents, employees and volunteers shall be excess of Contractor's insurance and
shall not contribute with it.
e. Any failure to comply with reporting provisions of the policies shall not affect coverage
provided to the City, its officials, employees, agents and volunteers.
f.

The Contractor's insurance shall contain a Severability of Interests/Cross Liability clause
or language stating that Contractor's insurance shall apply separately to each insured
against who claim is made or suit is brought, except with respect to the limits of the insurer's
liability.

g. If any commercial general liability insurance is being provided under an excess or umbrella
liability policy that does not "follow form," then the Contractor shall be required to name
the City, its officials, employees, agents and volunteers as additional insured.
h. All general liability coverage shall be provided on an occurrence policy form. Claims-made
general liability policies will not be accepted.
i.

The Contractor and all subcontractors hereby agree to waive any limitation as to the amount
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of contribution recoverable against them by City. This specifically includes any limitation
imposed by any state statute, regulation, or case law including any Workers' Compensation
Act provision that applies a limitation to the amount recoverable in contribution such as
Kotecki v. Cyclops Welding.
5. Workers' Compensation and Employers' Liability Coverage
a. The insurer shall agree to waive all rights of subrogation against the City, its officials,
employees, agents and volunteers for losses arising from work performed by Contractor
for the City.
6. All Coverage
a. Each insurance policy required shall have the City expressly endorsed onto the policy as a
Cancellation Notice Recipient.
b. Should any of the policies be cancelled before the expiration date thereof, notice will be
delivered in accordance with the policy provisions.
7. Acceptability of Insurers
a. Insurance is to be placed with insurers with a Best's rating of no less than A-, VII and
licensed to do business in the State of Illinois.
8. Verification of Coverage
a. Contractor shall furnish the City with certificates of insurance naming the City, its officials,
employees, agents and volunteers as additional insureds, and with original endorsements
affecting coverage required by this clause.
b. The certificates and endorsements for each insurance policy are to be signed by a person
authorized by that insurer to bind coverage on its behalf.
c. The certificates and endorsements are to be received and approved by the City before any
work commences.
d. The following additional insured endorsements may be utilized: ISO Additional Insured
Endorsements CG 2010 or CG 2026, and CG 2037 - Completed Operations, where
required.
e. The City reserves the right to request full certified copies of the insurance policies and
endorsements.
9. Subcontractors
a. Contractor shall include all subcontractors as insured under its policies or shall furnish
separate certificates and endorsements for each subcontractor.
b. All coverage for subcontractors shall be subject to all of the requirements stated herein.
10. Assumption of Liability
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a. The Contractor assumes liability for all injury to or death of any person or persons
including employees of the Contractor, any sub-contractor, any supplier or any other
person and assumes liability for all damage to property sustained by any person or persons
occasioned by or in any way arising out of any work performed pursuant to this Agreement.
11. Safety/Loss Prevention Program Requirements
a. Contractor will provide written confirmation that a safety/loss prevention program is in
place at the starting date of this Agreement period.
b. Evidence of completed employee safety training can be provided.
12. Regulatory Requirements
a. Contractor must comply with all applicable laws, regulations, and rules promulgated by
any Federal, State, County, Municipal and/or other governmental unit or regulatory body
now in effect or which may be in effect during the performance of the work. Included
within the scope of the laws, regulations, and rules referred to in this paragraph but in no
way to operate as a limitation, are Occupational Safety & Health Act (OSHA), Illinois
Department of Labor (IDOL), Department of Transportation, all forms of traffic
regulations, public utility, Intrastate and Interstate Commerce Commission regulations,
Workers' Compensation Laws, Prevailing Wage Laws, the Social Security Act of the
Federal Government and any of its titles, the Illinois Department of Human Rights, Human
Rights Commission, or EEOC statutory provisions and rules and regulations.
b. Evidence of specific regulatory compliance will be provided by Contractor, if required by
City.
SECTION SEVENTEEN: Indemnity/Hold Harmless Provision.
1. To the fullest extent permitted by law, the Contractor hereby agrees to defend, indemnify and hold
harmless the City, its officials, employees and agents against all injuries, deaths, loss, damages,
claims, patent claims, suits, liabilities, judgments, cost and expenses, which may in any way accrue
against the City, its officials, agents and employees, arising in whole or in part or in consequence
of the performance of this work by the Contractor, its employees, or subcontractors, or which may
in any way result therefore, except that arising out of the sole legal cause of the City, its employees
or agents. The Contractor shall, at its own expense, appear, defend and pay all charges of attorneys
and all costs and other expenses arising therefore or incurred in connections therewith, and, if any
judgment shall be rendered against the City, its officials, employees and agents, in any such action,
the Contractor shall, at its own expense, satisfy and discharge the same.
2. Contractor expressly understands and agrees that any performance bond or insurance policies
required by this Agreement, or otherwise provided by the Contractor, shall in no way limit the
responsibility to indemnify, keep and save harmless and defend the City, its officials, employees
and agents as herein provided.
SECTION EIGHTEEN: Termination.
1. In the event the Contractor materially defaults in the performance of any of the covenants or
agreements to be performed by it pursuant to the terms of this Agreement, City shall notify the
Contractor in writing of the nature of such default. Within fifteen (15) days following such notice
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the Contractor shall correct the default.
2. In the event of a default not capable of being corrected within fifteen (15) days, the Contractor shall
commence correcting the default within fifteen (15) days of City's notification thereof, and
thereafter correct the default within thirty (30) days, for a total 45 days from notice.
3. If the Contractor fails to correct the default as provided above, City, without further notice, shall
have all of the following rights and remedies which City may exercise singly or in combination, to
be determined in its sole discretion. The right to declare that this Agreement, together with all rights
granted the Contractor hereunder are terminated, effective upon such date as City shall designate;
and
4. The right to contract with others to perform the services otherwise to be performed by the
Contractor, or to perform such services, itself.
5. Any and all the rights under federal, state or local laws.
6. In the event that the Contractor becomes aware of any condition which may result in the
Contractor's default or breach of any material terms of this Agreement, the Contractor shall notify
the City within fifteen (15) days of said condition. Failure to so notify the City shall result in
termination of the Agreement at the City's option.
7. If the Contractor fails to perform in a timely manner any of its obligations under this Agreement,
and such failure is due in whole or in part to any strike, lockout, labor trouble, civil disorder, riots,
insurrections, war, fuel shortages, casualties, acts of God, then the Contractor shall not be deemed
in default hereunder as result of such failure.
SECTION NINETEEN: Breach, Events of Defaults and Remedies.
1. Each of the following shall constitute a Breach on the part of the Contractor:
a. Failure of the Contractor to perform timely any obligation with respect to the collection of
Municipal Waste, Recyclable Materials, or Landscape Waste under this Agreement except
that such failure shall constitute a Breach only if such failure remains unresolved for
seventy-two (72) hours after notice to the Contractor from the City of such failure;
b. The Contractor's being or becoming insolvent or bankrupt or ceasing to pay its debts as
they mature or making an arrangement with or for the benefit of its creditors or consenting
to or acquiescing in the appointment of a receiver, trustee or liquidator for a substantial
part of its property;
c. A bankruptcy, winding up, reorganization, insolvency, arrangement or similar proceeding
being instituted by the Contractor under the laws of any jurisdiction;
d. A bankruptcy, reorganization, insolvency, arrangement or similar proceeding being
instituted against the Contractor under the laws of any jurisdiction, which proceeding has
not been dismissed within one hundred twenty (120) days;
e. Any action or answer by the Contractor approving of, consenting to or acquiescing in any
such proceeding; and

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f.

The levy of any distress, execution or attachment upon the property of the Contractor which
shall (or which reasonably might be expected to) substantially interfere with its
performance under this Agreement.

2. Each of the following shall constitute a Breach on the part of the City:
a. Failure of the City to pay, within sixty (60) days after notice from the Contractor of such
nonpayment, amounts which are undisputed or which are determined to be due to the
Contractor under this Agreement;
b. The City's being or becoming insolvent or bankrupt or ceasing to pay its debts as they
mature or making an arrangement with or for the benefit of its creditors or consenting to
or acquiescing in the appointment of a receiver, trustee or liquidator for a substantial part
of its property;
c. A bankruptcy, reorganization, insolvency, arrangement or similar proceeding being
instituted by the City under the laws of any jurisdiction;
d. A bankruptcy, reorganization, insolvency, arrangement or similar proceeding being
instituted against the City under the laws of any jurisdiction, which proceeding has not
been dismissed within one hundred twenty (120) days;
e. Any action or answer by the City approving of, consenting to or acquiescing in any such
proceeding; and
f.

The levy of any distress, execution or attachment upon the property of the City which shall
(or which reasonably might be expected to) substantially interfere with the City's
performance hereunder.

3. Remedies of City: If a Breach occurs, the City may exercise (subject to the Contractor's right(s)
any one or more of the following:
a. The City may terminate this Agreement immediately, upon notice to the Contractor and,
subject to the provisions below, upon such termination the Contractor shall cease providing
services under this Agreement. Upon any such termination of this Agreement, the
Contractor shall for a period requested by the City, but not longer than six (6) months,
continue to perform the contractual services during which period the City shall continue to
pay the Contractor its scheduled compensation;
b. The City may seek and recover from the Contractor any unpaid amounts due the City, all
its substantiated costs for the failure of the Contractor to perform any obligation under this
Agreement and all damages, whether based upon contract, negligence (including tort),
warranty, delay or otherwise, arising out of the performance or non-performance by the
Contractor of its obligations under this Agreement. The Contractor, however, shall not be
liable to the City for indirect, consequential, special or punitive damages for Breach of this
Agreement;
c. The City may (A) call upon the sureties to perform their obligations under performance
bonds or letter of credits, or (B) in the alternative, after releasing the sureties from their
obligations under the performance bonds or letters of credit, take over and perform the
required services by its own devices, or may enter into a new contract for the required
19

services, or any portion thereof, or may use such other methods as shall be required in the
opinion of the City for the performance of the required services;
d. The City shall have the power to proceed with any right or remedy granted by federal laws
and laws of the State as it may deem best, including any suit, action or special proceeding
in equity or at law for the specific performance of any covenant or agreement contained
herein or for the enforcement of any proper legal or equitable remedy as the City shall
deem most effectual to protect the rights aforesaid, insofar as such may be authorized by
law; and
e. No remedy by the terms of this Agreement conferred upon or reserved to the City is
intended to be exclusive of any other remedy, but each and every such remedy shall be
cumulative and shall be in addition to any other remedy given to the City. No delay or
omission to exercise any right or power accruing upon any Breach by the Contractor shall
impair any such right or power or shall be construed to be a waiver of any such Breach by
the Contractor or acquiescence therein, and every such right and power may be exercised
from time to time and as often as may be deemed expedient. No waiver of any Breach by
the Contractor shall extend to or shall affect any subsequent default or Breach by the
Contactor or shall impair any rights or remedies consequent thereto.
f.

This Section shall survive the termination of this Agreement.

4. Remedies of Contractor
a. If a Breach by the City occurs, the Contractor may terminate this Agreement immediately,
upon notice to the City. In such event, the Contractor's sole remedy shall be to seek and
recover from the City any unpaid amounts due the Contractor for 100% of services
rendered and any damages as a result of the Breach by the City.
b. The Contractor shall not be entitled to specific performance or any other equitable
remedies.
c. This Section shall survive termination of this Agreement.
SECTION TWENTY: Performance Bond/Letter of Credit.
1. Within ten (10) days from the execution of this Agreement by all parties, the Contractor shall
provide the City with a Performance Bond or an Irrevocable Letter of Credit in the amount of
fifty percent (50%) of the total Agreement’s billings, based on a twelve (12) month term.
2. This Performance Bond or an Irrevocable Letter of Credit shall be renewed annually for an
amount equal to the first year's value.
3. If the Agreement is extended by any length of time the Performance Bond or an Irrevocable
Letter of Credit shall also be extended for a similar length of time.
4. Said Letter of Credit shall be payable upon demand to the City and in a format approved by
the City Attorney and payable to the City.
5. The Performance Bond or Letter of Credit shall remain in effect for the term of the Agreement.
The Performance Bond shall have as surety a corporate surety having a Best's rating of no less
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than B+VII and licensed to do business in the State of Illinois.
6. The Contractor agrees that in the event the Contractor fails to fulfill any of the provisions
stipulated in this Agreement, the City may, at its option, without waiving any of its other rights,
hire such persons and equipment and enter such contracts as they may deem necessary to
perform the work described in the Agreement and the City shall have the right to withdraw the
value of said work from Letter of Credit or, at the City's option, seek payment from the
company providing the Contractor's Performance Bond. In addition, the City shall be entitled
to reimbursement by the Contractor of all expenditures including all costs, expenses, and
attorney's fees resulting from such failure of performance on the part of the Contractor and the
pursuit of its remedy.
SECTION TWENTY-ONE: Contractor's Records. The Contractor shall maintain its books and records
related to the performance of this Agreement in accordance with the following minimum requirements:
1. The Contractor shall maintain any and all ledgers, books of account, invoices, vouchers and
canceled checks, as well as all other records or documents evidencing or relating to charges
for services, expenditures or disbursements borne by the City for a minimum period of three
(3) years, or for any longer period required by law, from the date of final payment to the
Contractor pursuant to this Agreement.
2. The Contractor shall maintain all documents and records which demonstrate performance
under this Agreement for a minimum period of three (3) years, or for any longer period
required by law, from the date of termination or completion of this Agreement.
3. Any records or documents required to be maintained pursuant to this Agreement shall be made
available for inspection or audit, at any time, during regular business hours, upon written
request by City representative. The records shall be available to City representative at the
Contractor's address indicated for receipt of notices in this Agreement.
SECTION TWENTY-TWO: Other Reports.
1. The Contractor shall prepare and submit to the City a monthly report accurately detailing:
a. The total weight of the Residential Waste collected and the location to which it was
transported;
b. The total weight of Recyclable Materials and Covered Electronic Devices collected and
the facility or facilities to which Recyclable Materials and Covered Electronic Devices
have or will be sent;
c. The value per unit of Recyclable Material, based on publicly-available information, the
specific vendors accepting each Recyclable Material and other non-proprietary
information, as may be requested by the City or the Solid Waste Agency of Northern Cook
County;
d. The total weight of Landscape Waste collected and the site or sites to which it was
transported;
e. Any other data reasonably requested by the City.
2. This report shall be provided by the 15th of the following month.
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SECTION TWENTY-THREE: Waiver.
1. A waiver of any breach of any provision of this Agreement shall not constitute or operate as a
waiver of any other breach of such provision or of any other provisions, nor shall any failure
to enforce any provision hereof operate as a waiver of such provision or any other provision.
SECTION TWENTY-FOUR: Contractor Work Stoppage.
1. In the event of a Contractor work stoppage or strike which extends beyond two (2) consecutive
days of scheduled collections, the Contractor will make collection equipment, trucks and fuel
available to the City at the Contractor's cost in order for collection of Residential Solid Waste,
Recyclable Materials, and/or Landscape Waste to continue as scheduled. The City agrees to
hold the Contractor harmless in the event of a claim arising from the City's use and operation
of equipment.
2. The Contractor will remove the collection and transportation and disposal or processing costs
from the monthly Contractor invoice for services to the City reflecting the missed days of
collection.
3. Force Majeure: The obligations of the Contractor hereunder shall be suspended in the event
the collection, transportation or disposal of Municipal Solid Waste, Recyclable Materials,
and/or Landscape Waste is prevented by a cause or causes beyond the reasonable control of
the Contractor. Such causes shall include, but not be limited to, acts of nature, acts of war, riot,
fire, flood or sabotage, acts of terrorism.
a. In the event any of the foregoing occurs the Contractor asserts a right to suspend
performance.
b. Under this Section, the Contractor shall:
i.

within a reasonable time after it has knowledge of the effective cause, notify
the City of the cause for suspension, the performance suspended and the
anticipated duration of suspension and,

ii. advise the City when the suspending event has ended and when performance will
be resumed, which in no event shall be longer than 5 business days.
c. Once the suspending event ends, the Contractor will promptly resume performance.
SECTION TWENTY-FIVE: Law to Govern.
This Agreement is entered into and is to be performed in the State of Illinois. City and the Contractor agree
that the laws of the State of Illinois shall govern the rights, obligations, duties and liabilities of the parties
to this Agreement and shall govern the interpretation of this Agreement.
SECTION TWENTY-SIX: Titles of Sections.
Section headings inserted herein are for convenience only, and are not intended to be used as aids to
interpretation and are not binding on the parties.
SECTION TWENTY-SEVEN: Amendment.
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This Agreement may be modified or amended only by a written agreement duly executed by the parties
hereto or their representatives.
SECTION TWENTY-EIGHT: Severability.
The invalidity of one or more of the phrases, sentences, clauses or Sections contained in this Agreement
shall not affect the validity of the remaining portion of the Agreement so long as the material purposes of
this Agreement can be determined and effectuated.
SECTION TWENTY-NINE: Dispute Resolution.
1. In the event any controversy, claim or dispute between the Contractor and the City shall arise
with respect to the provisions of this Agreement or the transactions contemplated by this
Agreement, the City and the Contractor shall undertake in good faith to resolve the dispute.
2. The Contractor and the City shall continue to perform diligently their respective obligations
under this Agreement.
a. Notwithstanding the existence of any dispute, controversy or claim and during the
pendency of any judicial, administrative or other dispute resolution process which is
commenced by one or both parties.
b. Notwithstanding the preceding provisions of this subsection, a party may until payment
discontinue performance of its obligations under this Agreement if the other party has
failed to pay amounts which are undisputed and due or which are finally determined to be
due.
3. This Section shall survive the termination of this Agreement.
SECTION THIRTY: Change in Law.
1. The parties agree to enter into negotiations regarding a price adjustment for Contractor's
performance of future services under this Agreement in the event that there is a Change in Law
and such event will cause an increase in Contractor's future costs of performing its obligations
under this Agreement, including, but not limited to, increased costs due to newly enacted taxes,
fees, surcharges or impositions by local, state or federal governments.
2. For the avoidance of doubt a Change in Law or force majeure event shall not include the
renegotiation of a labor contract or increased costs for any equipment.
SECTION THIRTY-ONE. Successors and Assigns.
This Agreement shall be binding upon the parties hereto, their permitted successors and assigns.
SECTION THIRTY-TWO. Entire Agreement.
1. This Agreement and any Exhibits attached hereto contain the entire Agreement between the
parties as to the matters contained herein.
2. Any oral representations or modifications concerning this Agreement shall be of no force and
effect.
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SECTION THIRTY-THREE: Notices.
All notices required or contemplated by this Agreement shall be personally served or mailed, postage
prepaid and return receipt requested, addressed to the parties as follows:
To City:
Rob Sabo, City Manager
3600 Kirchoff Road
Rolling Meadows, IL 60008
E-mail: [email protected]
847-394-8500
with required copies to:
Melissa M. Wolf
Storino, Ramello & Durkin
9501 West Devon Avenue
Rosemont Illinois 60018
E-mail: [email protected]
Phone: (847) 318-9500
Aaron Grosskopf, Director of Public Works
3900 Berdnick Street
Rolling Meadows, IL 60008
E-mail: [email protected]
Phone: (847) 963-0500
To Contractor:
Lakeshore Recycling Systems, LLC
5500 Pearl Street
Rosemont, IL 60018
Attn: Katie Neary, VP of Corporate Development
or to such other address as the parties may designate in writing.

24

Signatory Page
IN WITNESS WHEREOF, the parties hereto have set their hands and signed this agreement as
of this the __________ day of __________, 2026.
CITY OF ROLLING MEADOWS, a Municipal Corporation
By:
Mayor
Attest:
By:
City Clerk

CONTRACTOR
By:
Title
Attest:
By:

25

EXHIBIT 1
BULK ITEM COLLECTION GUIDELINES
GENERAL HOUSEHOLD ITEMS
Cabinets and Mattresses

Place at curb on scheduled pick-up day.

Furniture and Small Appliances

Place at the curb on scheduled pick-up day.

HARDGOODS and WHITE GOODS such as…
Refrigerators, Freezers, Stoves, Washers and
Dryers, Water Heaters, Furnaces, Sinks and Tubs

Place at curb on scheduled pick-up day. Locking
doors must be removed from all appliances. Large
items will be picked up later in the collection day.

CONSTRUCTION MATERIAL

Carpet and Padding

May be placed at curb on scheduled pick-up day.
Must be rolled and bundled with twine or duct tape
and easily lifted to waist height. Rolls should not
exceed 18” in diameter and 4’ in length. There is a
6-roll limit per scheduled pickup day. Larger
quantities and/or sizes require a special pick up.

Drywall

Pieces must be broken up and placed in bags.
Place at curb on scheduled pick-up day. Bags must
be closed securely and be easily lifted to waist
height and not exceed 50 lbs. There is a 3-bag limit
per scheduled pickup day. Sheets no larger than 4’
x 4’ are also acceptable. Larger amounts require a
special pick up.

Doors: Interior, Exterior, Storm and/or Screen

May be placed at curb on scheduled pick-up day.
There is a 6-door limit per scheduled pick-up day.

Garage Doors

Garage doors must be dismantled into sections.
Each single section must be cut to 4’ in length.
Larger lengths require a special pick-up.

Gutters, Down Spouts and Steel Pipe

Place small pieces in bags at curb on scheduled
pick-up day or bundled with twine or rope in lengths
not to exceed 4’ in length and 18” in diameter.
Larger amounts require a special pick up.

Metal and Wood Sheds

A special pick up is required. Must be completely
dismantled and stacked neatly at the curb.

BULK ITEM COLLECTION GUIDELINES (cont’d)

Plywood and Paneling

Place at curb on scheduled pick-up day. Sizes shall
not be larger than 4’ x 4’. Items must be stacked
neatly and not exceed 6 pieces. Greater quantities
or pieces larger than 4’ x 4’ require a special pick
up.

Scrap Wood, Wood Flooring, Siding & Fencing

Small pieces may be placed in bags and placed at
curb on scheduled pick-up day. Longer pieces
must be bundled with twine and not exceed 4’ in
length and 9” in height and width. Greater
quantities and/or sizes require a special pick up.

Windows

Windows smaller than 4’ x 4’ may be placed at the
curb on scheduled pick-up day, 3 window limit per
scheduled pick up day. Greater quantities and/or
sizes require a special pickup.
OUTDOOR MATERIAL

Landscape Timbers and/or Railroad Ties

Small pieces may be placed in bags and placed at
curb on scheduled pick-up day. Bags must be
closed securely and be easily lifted to waist height.
Longer pieces up to 4’ in length may be neatly
stacked at the curb. There is a 6-piece limit per
scheduled pickup day. Larger quantities and sizes
require a special pick up.

Swing Sets

May be placed at curb on scheduled pick-up day
when completely dismantled. Sections must not
exceed 4’ in length. Full sections require a special
pick up.

EXHIBIT 2
BACK DOOR SERVICE ADDRESS LIST
MONDAY
4 STIRLING LN (W.V.)
2 CARLISLE ON DUXBERRY (P.G.V.)
14 DUXBURY (P.G.V.)
3 KETTERING ON OXFORD (P.G.V.)
4 CHELSEA ON AUBURN (F.F.V.)
3 RUMFORD ON ASBURY (F.F.V.)
10 RUMFORD ON ASBURY (F.F.V.)
12 RUMFORD ON ASBURY (F.F.V.)
3 POCASSET ON ASBURY (F.F.V.)
5 AUBURN (F.F.V.)
1 ATTLEBORO ON AUBURN (F.F.V.)
3 ATTLEBORO ON AUBURN (F.F.V.)
4 ATTLEBORO ON AUBURN (F.F.V.)
7 ATTLEBORO ON AUBURN (F.F.V.)
6 FIELDSTONE RD (C.S.)
6 JUNIPER ROAD (C.S.)
2456 ASHLAND CT (S.A.)
2406 FREMONT ST (B.B.J.)
2312 JAY LN (B.B.J.)
TUESDAY
2504 DOVE (E.W.)
2407 SOUTH ST (PARK)
2305 GEORGE ST (PARK)
2409 CAMPBELL ST (PARK)
WEDNESDAY
3507 BOBOLINK LN (OWL)
2802 TERN CT (C.H.)
THURSDAY
2708 HAWK LN (H.S.)
3404 PHEASANT DR (P.S.)
3705 WREN LN (H.S.)
3730 BLUEBIRD (H.S.)
2405 HAWK LN (H.S)
2404 GROUSE LN (F.S.)
2303 FULLE ST (F.S.)
4005 WREN LN (F.S.)
FRIDAY
109 ALDER CT (ABC'S)
128 HONEYSUCKLE CT. (M.E)
4551 TALL OAKS LN (M.S.)
Note: abbreviations are for subdivision names.

EXHIBIT 3

Pricing Schedule
Year 1*
9/28/26 –
9/30/27

Year 2
10/1/27 –
9/30/28

Year 3
10/1/28 –
9/30/29

Year 4
10/1/29 –
9/30/30

Year 5
10/1/30 –
9/30/31

Unlimited trash, 35/65 gallon cart
(monthly rate/unit)

$6.00

$6.24

$6.49

$6.75

$7.02

Recycling, 35/65 gallon cart
(monthly rate/unit)

$3.75

$3.90

$4.06

$4.22

$4.39

Unlimited landscape waste
(monthly rate/unit)

$3.75

$3.90

$4.06

$4.22

$4.39

Bulk Items – Special Pick-up
(per cubic yard)

$12.00

$12.25

$12.50

$12.75

$13.00

Unlimited trash, 35/65 gallon cart
(monthly rate/unit)

$14.00

$15.00

$16.00

$17.00

$18.00

Recycling, 35/65 gallon cart
(monthly rate/unit)

$12.00

$13.00

$14.00

$15.00

$16.00

Unlimited landscape waste
(monthly rate/unit)

$12.00

$13.00

$14.00

$15.00

$16.00

Bulk Items – Special Pick-up
(per cubic yard)

$20.00

$21.00

$22.00

$23.00

$24.00

20-Yard Roll-off Container Service
after 26 Units (price per pull)

$150.00

$156.00

$162.24

$168.73

$175.48

Vactor Material Container
(price per pull)

$400.00

$416.00

$432.64

$449.95

$467.94

Emergency Services (in excess of
$3,500/yr) (price per hour)

$150.00

$156.00

$162.24

$168.73

$175.48

Bid

Vehicle #2 ID

Bid

Vehicle #3 ID

Bid

$400,000

5VCACSAF9RC
249650

$350,000

5VCACSAF5KC
227778

$200,000

Curbside Services

Back Door Service

Other Services for City/Public Works

Collection Vehicle Purchase Price
Vehicle #1 ID
5VCACSAFOTC253125

Notes:
1. * Rates for Year 1 of the Contract shall be for an approximately 12-month and 2-day period, from 9/28/26 through 9/30/27.
2. All fees to be billed directly to the City.
3. All Residential Units to be collected Monday through Friday, in accordance with the City’s Service Area Map.
4. Prices for curbside and back door trash service are for collection only. All such trash materials to be disposed at the Rolling
Meadows Transfer Station. City will pay disposal costs.
5. Prices for roll-off and vactor container to include collection and disposal. Contractor may select disposal site.

EXHIBIT 4
SERVICE AREA MAP

EXHIBIT 5
STREET RECEPTACLES MAPS

EXHIBIT 5 (cont’d.)
STREET RECEPTACLES MAPS

Attachment E
DRAFT- Lease Agreement for Rolling Meadows Transfer Station

FACILITY LEASE (DRAFT)
This Facility Lease (hereinafter “Lease”) is entered into as of this day of
, 2026, by and
between the City of Rolling Meadows, a municipal corporation of Cook County, Illinois (hereinafter
"City''), and Lakeshore Recycling Services, LLC, an Illinois Corporation (hereinafter "Contractor”).
WITNESSETH
WHEREAS, the City is a home rule unit of local government, as provided by the Illinois Constitution
(Ill. Const. 1970, Art. VII, Sec. 6) and, as such, may exercise powers or perform functions pertaining to its
government and affairs; and
WHEREAS, the City, pursuant to the authority contained in Article XII, Section I0-A of the Illinois
Constitution, may contract and otherwise associate with individuals, associations, and corporations in any
manner not prohibited by law; and
WHEREAS, on the date hereof, Contractor and the City have entered into a Host Agreement; and
WHEREAS, the City, pursuant to its Home Rule Authority and 65 ILCS 5/11-76-1, agrees to lease to
Contractor the following described property; and
WHEREAS, City is the owner of real estate, including buildings, structures, and improvements
thereto, which is commonly described as 3851 Berdnick Street, Rolling Meadows, Illinois (hereinafter "the
Property'') and legally described in attached Attachment "A” incorporated herein by reference; and
WHEREAS, since 1979 the City has operated a refuse transfer station on the Property; and
WHEREAS, the City received permits from the Illinois Environmental Protection Agency on
January 9, 1990 (Permit No. 1989-31-DE/OP), September 6, 1991 (Permit No. 1991-013-DE), December
31, 1998 (Permit No. 1991-013-OP), and supplemental permits subsequent to those dates (Supplemental
Permit No. 2010-351-SP, Supplemental Permit No. 2013-004-SP, Supplemental Permit No. 2017-331-SP,
and Supplemental Permit No. 2021-005-SP) to operate the transfer station on the Property; and
WHEREAS, the City and Contractor contemplate that Contractor shall operate on the Property an
existing City-owned nonhazardous solid waste transfer station which is in compliance with all applicable
governmental regulations, this Lease, and Ordinances of the City of Rolling Meadows (hereinafter
"Facility").
NOW, THEREFORE, for and in consideration of the mutual covenants, promises, and undertakings
contained herein, the parties agree as follows:
1. Property.
The City, for and in consideration of the Contractor payments to City hereinafter set forth, and the
mutual covenants and undertakings herein contained, City does lease onto Contractor the Property and
Facility, including all buildings, improvements, and structures thereon.
2. Contractor Duty to Maintain.
Contractor shall, at its sole cost and expense, maintain the Facility and Property and keep it in
1

good working order throughout the term of this Lease. Contractor warrants that title to any and all
improvements completed at the Facility or on the Property (hereinafter “Work”) by the Contractor
shall pass to City at the termination of the Lease, free and clear of all liens, claims, security interests, or
encumbrances created as a result of Contractor's negligence, willful misconduct, or any agreement
which Contractor is a party. City and Contractor agree that the relationship of Contractor to City, with
regard to the Work, shall be that of an independent Contractor. Contractor shall be solely responsible
for the engagement, management, and supervision of any Contractor/subcontractor(s) employed by it
to perform any part of the Work on the Facility or Property. All Work shall be in compliance with
applicable governmental regulations, including applicable ordinances and codes of the City.
3. Term.
The initial lease term of this Lease shall be for a period of approximately 120 consecutive
months commencing on August 21, 2026 at 12:01 A.M. CDT (hereinafter “Commencement Date”) and
expiring on August 31, 2036 at 11:59 P.M. CDT (hereinafter "Term").
4. Rental.
A. Base Rent.
Subject to the terms of this Agreement, Contractor shall pay City, without previous demand
therefore, annual rental of one hundred fifty thousand and 00/100 dollars ($150,000), payable in equal
quarterly installments of thirty-seven thousand five hundred dollars ($37,500), payable on the first day of
each calendar quarter thereafter. Rent due for the first quarter, which shall commence on the
Commencement Date and end on September 30, 2026, shall be prorated based on the number of days
remaining from the Commencement Date to the end of the first quarter. Rent for said first quarter shall be
due and payable on the Commencement Date.
B. Rent Adjustments.
Beginning on September 1, 2027 and on each September 1 thereafter throughout the Term of the
Lease, the annual rental shall increase in accordance to the Rent Schedule attached to, and incorporated
into, this Lease as Attachment B.
C. Additional Rent.
Contractor shall be responsible to pay, when due, all general real estate taxes applicable to the
Property during the Term of this Lease or any extensions thereof. The City represents there are no
special assessments for any improvements affecting the leased premises, except a
maintenance/recapture fee due the Village of Palatine for a storm sewer servicing the Property and
owned by the Village of Palatine. The Lease shall be construed as a "triple net lease" to Contractor.
When due, Contractor shall pay all the real estate taxes on the Property, insurance premiums to keep
the Property insured as hereinafter set forth, all maintenance and utility expenses incurred during the
Term of this Lease to keep the Property in as good condition and repair as at the Commencement Date,
reasonable wear and tear excepted, and shall pay, when due, all expenses of such repair, replacement,
and upkeep, including, without limitation, the maintenance, repair, and replacement, when necessary, of
the a) heating plant; b) air-conditioning equipment; c) electric and plumbing system; d) exterior and
interior walls, floors, foundation, and roof of the building; e) sidewalks and entrances; f) parking area
and ground surrounding the structures constituting the leased premises; g) fencing; h) snow removal,
all in as good condition and repair as at the Commencement Date, reasonable wear and tear excepted.
2

5. Option.
Provided Contractor is not then in default hereunder, and upon mutual consent of both
parties, the original term of this Lease may be extended for up to two (2) five-year terms, at the
City’s discretion. To exercise its option, the City shall provide written notice to Contractor of its
intent to extend this Agreement not later than ninety (90) days prior to the scheduled expiration
date, and at rent terms mutually agreed to by both parties. If no notice is provided, the Lease
expires at the end of the original term.
6. Delinquent Rent.
Delinquent rental shall bear interest of 3% in excess of the prime rate of interest in effect from
time to time at the BMO Bank, NA, Chicago, Illinois, or its successor, until paid. Rent shall be
delinquent if not paid by the fifth day of the month of the quarter on which it is due. All rent payable to
the City shall be paid by Contractor without demand, notice, abatement, offset, or deduction to the
City at the address for notices.
7. Due Diligence.
Contractor agrees and acknowledges that it has done its due diligence of the Property and
Facility prior to the execution of the Lease and acknowledges and accepts the Property and
Facility “as is” upon the Commencement Date.
8. Use of Property.
Contractor shall comply with the following conditions in its use, operation, and maintenance of
the Property as a nonhazardous solid waste transfer station:
A. Furnish all labor, equipment and supplies needed to receive, sort, process, store, transload, and
transport all municipal solid waste delivered by the City to the Facility and any waste delivered
by the Contractor or third-party haulers.
B. Maintain, at its sole cost and expense, the Facility and Property. Any improvements made to the
Facility or Property shall be approved by the City and shall be owned by the City at the
expiration of the Lease.
Furthermore, the Contractor shall ensure the following updates and repairs to the Facility and
Property are completed as specified below, but in all cases said updates and repairs shall be
completed no later than August 20, 2027, unless alternative dates are approved in writing by the
City. All said updates and repairs shall be subject to the Contractor submitting plans and
specifications to the City for review and approval prior to the commencement of said work. To
ensure the City agrees with the repairs listed below, Contractor shall request pre- and postapproval from the City’s Public Works Director for the following facility repairs and updates:
a. Interior Slab Concrete-on-Ground (Waste Handling – Tipping Floor Area): Contractor
shall will replace the slab tipping floor within the waste handling area. Contractor
anticipates initiating this project in 2026 and completing it by mid-year 2027.
b. Interior Northwest Push Wall - Concrete and Steel Plates: Contractor shall restore a
minimum 500 square feet of damaged or missing reinforcement by installing post3

installed dowels where rebar is absent and splicing new bars to both the dowels and
existing reinforcement, roughening the wall surface, casting back and building out the
wall, followed by installation of a new protective steel plates at locations where plates
are missing or deteriorated. Where protective plates are replaced, they may also
function as formwork for the concrete repair. The Contractor plans to complete this
work in the late summer, early fall of 2026.
c. Interior Northeast Push Wall – Concrete: Contractor shall perform a minimum
300 square feet of concrete repairs above the protective steel plate to restore the wall
surface and address areas of spalling or surface loss.
d. Loading Pit Divider West Wall - Concrete and Steel Plates: Contractor shall restore the
mechanically abraded top portion of the concrete wall and the damaged reinforcement
by rebuilding the deteriorated section and replacing or supplementing missing bars and
protective steel plates, where needed. The Contractor plans to complete this work in the
late summer, early fall of 2026.
e. Interior East Push Wall: Contractor shall perform a minimum 500 square feet of
concrete repairs above the protective steel plate to restore the wall surface and address
areas of spalling or surface loss.
f.

Trench Drain in Loading Pit Ramp: Contractor shall repair the deteriorated components
of the trench drain in the loading pit ramp and replace damaged grate sections to ensure
normal, operatable drainage. The Contractor plans to complete this work before mid2027.

g. Steel Bollard Replacement: Contractor shall replace or repair 10 damaged steel
bollards.
h. Interior and Exterior Security Camera System: As an added measure to enhance safety
and security at the RMTS facility, Contractor shall install multiple surveillance cameras
throughout both the interior and exterior of the building.
i.

Exterior Slab-on-Ground Replacement: Contractor shall replace a minimum
4,500 square feet of cracked, settled, or damaged areas of the slab-on-ground, including
distressed zones near manholes and heavily trafficked edges.

j.

Service Yard Slab-on-Ground Repair: Contractor shall repair a minimum 8,000 square
feet of cracked concrete throughout the service yard and at the exterior of the East
entrance staircase wall. Contractor shall clean, prepare, and paint the steel railing and
post bases of the staircase.

k. Exterior Landscape Beautification: Subject to City approval, Contractor shall improve
the facility’s exterior landscaping to create a refreshed and well-maintained appearance
that enhances the property’s overall curb appeal.
l.

Scale-house Shrub Removal and Asphalt Replacement: Contractor shall remove the
existing bushes and shrubs adjacent to the scale house to prevent the accumulation of
loose debris. The area will then be thoroughly cleaned, cleared of small debris, and
resurfaced with asphalt to create a clean, durable finish that enhances the overall
4

appearance and curb appeal of the scale house area.
m. Scale-house Floor Replacement and Restroom: Contractor shall replace the flooring in
the scale-house with a new subfloor as needed and luxury vinyl tile (LVT) flooring by
mid-2027. Contractor will update the restroom in the scale house in 2026.
n. Interior and Exterior Facility Power Washing: Beginning in 2026, Contractor shall
perform power washing of both the interior and exterior of the building no less than
once annually. At the City’s request, Contractor shall provide additional cleaning, up to
a maximum of four (4) times per year throughout the term of this Lease.
C. All operations regarding the handling of waste shall be conducted indoors. Waste may be
parked within the Facility boundary so long as the waste is in an enclosed trailer or packer
truck designed for waste transfer and handling.
D. Contractor shall maintain and utilize the odor control and dust abatement system (“Misting
System") in the facility. The pump spray system, installed in the ceiling, utilizes a system of
nozzles that atomize a nonhazardous neutralizing agent to create a light mist that binds with
odor molecules that begins a process by which the odor molecule is rendered neutral,
thereby minimizing odors.
In the event that odors resulting from the operation of the transfer station become a recurring
problem and the frequency and number of substantiated complaints persist, Contractor shall
meet with the City Manager or designee to develop a plan to address the problem. If the odor
problem is not reconciled to the reasonable satisfaction of the City Manager, Contractor shall
install additional odor controlling equipment and/or implement procedures to correct odor
problems.
E. Parking, driveway layout and traffic patterns shall be retained and maintained in accordance
with the Facility Plan and specifications, set forth in Attachment "C" hereof.
F. The Facility is permitted to be open between the hours of 6:00 a.m. and 6:00 p.m. Monday
through Friday, from 6:00 a.m. to 1:00 p.m. on Saturday. The Facility shall be closed on
Sunday. The Facility may extend their operating hours until 6:00 p.m. on Saturdays
following legal holidays. No refuse shall be allowed to enter the Facility after the closing
time established herein. If the Facility is operated past sunset, adequate lighting shall be
provided.
G. At the end of each day, no refuse will be permitted to remain on the floor of the Facility.
Refuse remaining on the Property at the end of the day is permitted only in enclosed loads
on a transfer trailer. No waste shall remain at the Facility when the Facility is not
scheduled to be open the following day. Construction and related materials, such as tree
stumps, railroad ties, heavy walled steel pipes, beams, and demolition debris and
recyclables may be stored in the area designated for such materials on the floor of the
building. Areas designated for recyclable materials shall be emptied at least weekly and
shall be managed to prevent a violation of the Illinois Environmental Protection Act.
H. The transfer station building will be cleaned each evening that the Facility is in operation.
I.

Contractor shall comply with the truck routes to and from the Facility established by this
5

Lease and shall enter into contracts with subcontractors using the Facility requiring the
subcontractors to comply with the truck routes established herein.
All trucks approaching the Facility from the north or south shall use the Northwest
Highway/Illinois 53 interchange. Other approaching traffic would be via Northwest Highway.
The trucks would turn south onto Rohlwing Road via the signalized Northwest Highway/
Rohlwing Road intersection. The trucks would then turn right (west) onto Berdnick Street to
the Facility. Trucks departing the transfer station would turn left (north) onto Rohlwing Road
from Berdnick Street to the intersection of Northwest Highway and Rohlwing Road.
Contractor will require all trucks arriving and departing the Facility to use the above-described
traffic pattern. No deviation from this traffic pattern shall be permitted without the written
consent of the City.
J. The Facility shall accept only "Municipal Waste," "Commercial Waste," and "Industrial
Waste," as hereinafter defined:
"Municipal Waste" is defined as garbage, general household and commercial waste, but
specifically excludes loads which primarily consist of grass clippings, leaves and landscape
wastes, construction debris, or demolition debris.
"Commercial Waste" is defined as waste generated by commercial uses such as retail
businesses, office uses, service uses, recreation and social facilities, public facilities,
educational institutions, and religious institutions.
"Industrial Waste" is defined as general waste generated by industrial uses but specifically
excluding any industrial process waste and/or pollution control waste or other special waste as
defined in the Illinois Environmental Protection.
Contractor will not accept infectious medical wastes, as defined in the Illinois Environmental
Protection Act generated by hospitals, medical clinics, nursing homes, and similar facilities,
medical or pharmaceutical supplies, or paraphernalia or liquids which are hazardous, toxic, or
flammable.
K. No landscape waste as defined by the Illinois State Statutes shall be allowed at the Facility.
L. No liquids, hazardous wastes, or industrial special waste, as defined by the Illinois State
Statutes shall be allowed at the Facility If a spill does occur, it shall be cleaned up by
Contractor and transported by a licensed waste hauler to facilities specifically designated to
accept such wastes. Contractor shall reimburse the City for all reasonable costs incurred by
it in responding to a hazardous waste spill at the Facility.
M. Contractor shall be subject to a penalty of not to exceed $10,000.00 per day for knowingly
maintaining on the Property any Hazardous Materials. The term "Hazardous Materials"
means any industrial, toxic, or hazardous substances or wastes or other pollutants,
contaminants, petroleum products, or chemical regulated under the Resource Conservation
and Recovery Act, the Comprehensive Environmental Response, Compensation and
Liability Act of 1980, the Superfund and Reauthorization Act of 1986, the Federal Water
Pollution Control Act, Illinois environmental Protection Act, and all other federal, state, and
local laws (as amended and including all regulations promulgated and issued thereunder) at
6

such levels and/or in such manner as is prohibited thereby.
N. Management of Unauthorized Waste:
a. Landscape waste found to be mixed with municipal waste shall be removed the same
day and transported to a facility operating in accordance with the Illinois
Environmental Protection Act (Act), Title V, Sections 21 and 39 [ 415 ILCS 5/21 and
39];
b. Lead-acid batteries mixed. with municipal waste shall be removed the same day and
transported either to a drop-off center handling or recycling such waste, or to a
lead­acid battery retailer;
c. Hazardous waste, non-hazardous special waste, and potentially infectious medical
waste mixed with municipal waste shall be containerized separately and removed as
soon as possible by a licensed special waste hauler. Special wastes shall be transported
to a licensed special waste management facility that has obtained authorization to
accept such waste. The Contractor shall maintain a contract with haulers so that the
immediate removal is ensured. The Contractor shall develop an emergency
response/action plan for such occurrences;
d. Asbestos debris shall be managed in accordance with the National Emission Standards
for Hazardous Air Pollutants (NESHAPS) regulations;
e. Tires found to be mixed with municipal waste shall be removed and managed in
accordance with 35 Ill. Adm. Code Part 748;
f.

White good components mixed with municipal waste shall be removed and managed in
accordance with Section 22.28 of the Act [415 ILCS 5/22.28];

g. The Contractor shall not knowingly mix liquid used oil with any municipal waste that
is intended for collection and disposal at a landfill; and
h. After the unauthorized waste has been removed from the transfer station, a thorough
cleanup of the affected area will be made according to the type of unauthorized waste
managed. Records shall be kept for three years and will be made available to the
Illinois EPA BOL upon request.
O. The Facility shall not knowingly accept, treat, store, or dispose of any regulated waste
which is defined as hazardous by the Illinois Environmental Protection Act, or regulations
thereunder.
P. Any additions to the existing Facility on the Property shall be constructed primarily of concrete
and steel, thereby eliminating the amount of combustible material available for fire to spread.
Contractor shall perform an inspection of the tipping floor once every twenty-four (24) months
and provide a copy of the inspection report to the City. All construction shall comply with
applicable zoning, building, fire, and health codes. All refuse shall be dumped onto a concrete
tipping floor for visual inspection. All employees shall be trained in fire prevention and
protection. Contractor shall, at its own expense, purchase, install, and maintain a Fire RoverTM
or other comparable fire suppression system in the Facility within ninety (90) days after the
7

Commencement Date of the Lease. A sprinkler system shall be maintained for the tipping floor
as approved by the Building and Zoning Officer and Fire Chief. Contractor shall ensure a direct
connection for a fire alarm with the Rolling Meadows Fire Department is operable and properly
maintained. Contractor shall ensure the Facility has and maintains a full complement of handheld fire extinguishers and hydrants, as required by applicable governmental regulations,
located as determined by the Building and Zoning Officer and the Fire Chief. Fire safety
equipment shall be maintained in accordance with recommended practice.
Q. Employees shall be trained at first-aid and safety, fire prevention, spill procedures, equipment
operation, and repair. Contractor shall maintain a Spill Prevention, Countermeasure and Control
(“SPCC”) Plan on-site and, upon request of the City, provide of copy of such Plan to City. A
security system shall be in place which shall limit access to approved motor vehicles and
prevent unauthorized use of the Facility.
R. The Facility shall meet or exceed all applicable requirements of the zoning, building, fire,
health, and other codes of the City of Rolling Meadows.
S. If it is required for the Facility to be open beyond normal operating hours to respond to
emergency situations, a written record of the date(s), times and reason the site was open shall
be made a part of the operating record for the site. The Illinois EPA FOS Regional Office or
Emergency Response Center must be notified and must grant approval each day that the
operating hours need to be extended.
T. The Contractor must maintain a contingency plan that allows for the correct management of
leaky containers. This plan must include, but is not limited to, shipping and handling damaged
containers first. Containers which are not open to the atmosphere and therefore minimize
leachate generation must be utilized.
U. Special wastes generated at the site for disposal, storage, incineration or further treatment
elsewhere shall be transported to the receiving facility utilizing the Illinois EPA's Special Waste
Authorization system and manifest system.
V. All loading/unloading of special wastes shall be accomplished over spill containment devices.
W. This permit is issued with the expressed understanding that no process discharge to Waters of
the State or to a sanitary sewer will occur from these facilities, except as authorized by a permit
from the Bureau of Water (BOW).
X. Site surface drainage, during development, during operation and after the site is closed, shall be
such that no adverse effects are encountered by adjacent property owners.
Y. The best available technology (mufflers, berms, and other sound shielding devices) shall be
employed to minimize equipment noise impacts on property adjacent to the site during both
development, operation and during any applicable post-closure care period.
Z. Any modification to the facility shall be the subject of an application for supplemental permit
for site modification submitted to the Illinois EPA. Any such application shall be prepared at
the expense of the Contractor.
AA. Permittee(s) shall notify the Illinois EPA of any changes from the information submitted to the
8

Illinois EPA in its application for a Development and Operating permit for this site.
Permittee(s) shall notify the Illinois EPA of any changes in the names or addresses of both
beneficial and legal titleholders to the herein permitted site. Such notification shall be made in
writing within fifteen (15) days of such change and shall include the name or names of any
parties in interest and the address of their place of abode; or, if a corporation, the name and
address of its registered agent.
BB. If required, the Contractor shall carry out the closure care plans approved by Permit No. 1991013-DE, issued on September 6, 1991, and subsequently revised.
CC. If required, the Contractor shall notify the Illinois EPA of the facility closure within 30 days
after receiving the final volume of waste.
DD. If required, the Contractor shall initiate implementation of the closure plan within 30 days
after the site receives its final volume of waste.
EE. If required, the Contractor shall not file any application to modify the closure plan less than
180 days prior to receipt of the final volume of waste.
FF. If required, upon completion of closure activities, the Contractor will notify the Illinois EPA
that the site has been closed in accordance with the approved closure plan utilizing the Illinois
EPA's "Affidavit for Certification of Completion of Closure of Nonhazardous Waste
Facilities," available of www.epa.state.il. us.
GG. In accordance with 35 Ill. Adm. Code, Subtitle G, Part 807, Subpart F, financial assurance is
not required for this facility.
HH. The permittee shall submit current 39(i) certifications and supporting documentation with all
applications for a permit.
II. The City shall have the right to inspect the Facility at all reasonable times. The health officers
of the City shall coordinate their inspection efforts and set a schedule of periodic inspections.
Contractor shall be subject to a penalty of not to exceed $500.00 per day for each violation
of the terms of this Lease or Illinois Environmental Protection Agency permit. If the
inspection discloses violations of the terms of this Lease or any other applicable governmental
regulation or law, including the Illinois Environmental Protection Act, the City shall, as
hereinafter provided, have the authority to terminate the operation of the Facility until the
violations have been corrected.
The parties agree that the City and Contractor shall have the right to enforce this Lease by an
action in Cook County Circuit Court, State of Illinois. However, except in the case of a
bonafide emergency, prior to commencing such action, or terminating the operation of the
facility as provided above, the City agrees to give Contractor 30 days written notice of any
noncompliance alleged to constitute a violation of this Lease. Contractor shall have the right to
correct such violation within the 30 day period, or within such time as the parties may agree, in
writing, or if such violation cannot be corrected within the 30 days period, Contractor shall be
allowed the minimum reasonable time to correct such violation if, within the 30 day period it
has furnished to the City a time table agreeable to the City requiring completion within the
minimum reasonable time and Contractor actually corrects such violation within the minimum
reasonable time. All time periods herein shall be computed counting all weekends and holidays.
9

If such a violation is not corrected by Contractor to the satisfaction of the City, the parties agree
that the City may seek any and all appropriate relief without limitation and, if successful, shall
be entitled to an award of its reasonable attorneys' fees and reasonable costs.
JJ. No packer trucks will use the residential streets of the City excepting from packer trucks
providing services within the City.
KK. Contractor shall employ a street sweeper to sweep Berdnick Street at least once per
operating day or more frequently as necessary to collect debris that escapes waste
vehicles. In addition, Contractor shall have an employee patrol Berdnick Street at least
once per operation day to collect litter from parkways.
LL. Contractor shall maintain current, valid, federal, state, and county permits, if any, required for
the operation of the Facility and copies thereof shall be on file with the City.
MM.Contractor shall, at all times that the Facility is in operation, have on file with the Building
Department and Fire Department of the City the name, address, and phone number of a
person to be contacted in the event of an emergency at the Facility. Contractor shall
maintain on the Property at all times the transfer station is in operation, a qualified and
trained individual in identifying and containing hazardous waste.
NN. The City reserves the right, for good cause shown, to unilaterally adjust or change the
traffic patterns and flows, as established by this Lease, except the City does not have the
right to unilaterally close access to the Facility from Northwest Highway over Rohlwing
Road and Berdnick Street. The right of the City hereunder is subject to the condition that
no other governmental entity denies Contractor access along any portion of said route or
proposes weight limitations on any portion of said route which effectively prohibits the use
of the said route by packer trucks or Contractor transfer trucks.
OO. The City has caused to be recorded with the Cook County Recorder of Deeds a restrictive
covenant on the Property enforceable by the City limiting the use of the transfer station to
a maximum daily average on a quarterly basis of 1,000 tons of waste.
9. Facility Use Discontinued.
If Contractor abandons the Property or discontinues the use of the Property as a waste transfer
station for twelve consecutive months, the City may terminate Contractor's lease of the Property and
without payment by the City to Contractor, reacquire all improvements and structures thereon.
Contractor shall pay, satisfy, and cause the release of all liens and encumbrances so that the Property is
free and clear of all liens and encumbrances created as a result of Contractor's negligence, willful
misconduct, or any agreement to which Contractor is a party. Upon ninety (180) days prior written notice,
Contractor may in its sole discretion terminate this lease provided Contractor complies with the provisions
of this paragraph 9. If required, Contractor shall obtain a closure letter of the Facility from the Illinois
Environmental Protection Agency indicating closure of the Facility pursuant to all applicable environmental
laws and regulations. The reacquisition of the Property and all improvements thereon by the City does not
excuse or terminate the required lease payments from Contractor to the City for the remainder of the Lease
term, if any; however, any lump sum payment of Lease rental payments, as contemplated below, shall be in
full satisfaction of all of Contractor's obligations under this Lease, except for Contractor's obligations under
paragraph 9 and 14 of this Lease.
10

If this Lease terminates, other than by default of the City, then Contractor shall pay to the City the
balance of the Lease payments for the term of the Lease, or, at its option, pay the City the present cash
value of the base rental payments due or accrued at a discount rate of 8%. Contractor will not be responsible
to pay Additional Rent upon payment of the present cash value of base rent due or to become due under the
Lease or any option term.
10. Subordination of Lease to Mortgages.
This Lease and all rights of Contractor hereunder are subject and subordinate to the lien of any
mortgage or trust deed now or at any time hereafter in force against the building and all amendments,
modifications, renewals, extensions, consolidations, or replacements thereof, and to all advances now
or hereafter to be made upon the security thereof. Contractor agrees to execute such further
instruments subordinating this Lease to the lien or liens of any such mortgage or trust deed as City
from time to time may request, provided such instruments provide that in the event of a foreclosure or
conveyance in lieu of foreclosure, Contractor’s possession of the property and the Facility and the
tenant's rights and privileges under this Lease shall not be diminished or disturbed. Contractor shall, in
the event any proceedings are brought for the foreclosure of any mortgage or other financing document
made by the City covering the Property, attorn to the purchaser upon the same terms and conditions
contained in this Lease, upon such foreclosure and recognize such purchaser as the successor landlord
under this lease, if such purchaser so requests.
11. Performance Bond/Irrevocable Letter of Credit.
The Contractor shall furnish to the City, within ten (10) days from the execution of the Lease by all
parties, a Performance Bond or Irrevocable Letter of Credit in favor of the City, specified by name, in a
format approved by the City Attorney, in the amount of five-hundred thousand dollars ($500,000.00),
annually renewed, for the services rendered in conjunction with the Lease. Said Performance Bond shall
have as surety a corporate surety having a Best’s rating of no less than B+VII and licensed to do business in
the State of Illinois. The Performance Bond or Letter of Credit guaranteeing performance shall remain in
effect for the term of the Lease and shall be delivered upon contract execution. A new Performance Bond or
Letter of Credit shall be delivered to the City at least one (1) month prior to the expiration date of an
existing Performance Bond or Letter of Credit.
The Contractor agrees that in the event the Contractor fails to fulfill any of the provisions
stipulated in the Lease, the City may, at its option, without waiving any of its other rights, hire such persons
and equipment and enter such contracts as they may deem necessary to perform the work described in the
Lease and the City shall have the right to withdraw the value of said work from Letter of Credit or, at the
City's option, seek payment from the company providing the Contractor's Performance Bond. In addition,
the City shall be entitled to reimbursement by the Contractor of all expenditures including all costs,
expenses, and attorney's fees resulting from such failure of performance on the part of the Contractor and
the pursuit of its remedy.
12. Insurance.
A. Contractor shall be responsible for and shall insure for its obligations under this Lease,
including, without limitation, its obligation under paragraph 14, below. Contractor
assumes full responsibility for protecting the premises from theft, robbery, and
pilferage. Contractor’s obligation to indemnify City hereunder shall include, but not be
limited to, the duty to defend against any claims asserted by any person, firm,
corporation, or other entity claiming a legal or equitable interest in the Property or
11

improvements thereon and to pay any judgments, settlements, costs, fees, and expenses,
including attorneys' fees incurred in connection therewith, all to the extent resulting from
Contractor negligence, willful misconduct, or any agreement to which Contractor is a party.
B. Contractor shall, at all times during the term of this Lease, carry, at its own expense, for
the protection of Contractor and City, commercial general liability and property damage
insurance with minimum combined single limit coverage of $5,000,000 per occurrence
for bodily injury or property damage. Contractor shall obtain and deliver to City
Certificates of Insurance evidencing the required coverage and naming the City, its
officers, agents, employees, and consultants as additional insureds. Contractor shall
also provide the City with evidence of payment when due of the required insurance
premiums.
C. Contractor shall, at all times during the term of this Lease, carry, at its own expense, for
the protection of Contractor and City, environmental impairment pollution liability
insurance with minimum combined single limit coverage of $5,000,000 per
occurrence, $10,000,000 aggregate. Contractor shall obtain and deliver to City
Certificates of Insurance evidencing the required coverage and naming the City, its
officers, agents, employees, and consultants as additional insureds. Contractor shall also
provide the City with evidence of payment when due of the required insurance
premiums.
D. During the Term of this Lease, Contractor shall keep all buildings, structures, and
improvements, now or hereinafter situated on the Property, insured against loss or damage
by fire, lightning, wind storm, snow accumulation, or explosion under insurance policies
providing for payment by the insurance companies of monies sufficient either to pay the
cost of replacing or repairing the same in companies and in amounts satisfactory to the
City.
E. Insurance coverage shall be provided by companies licensed to do business in the State
of Illinois. Contractor shall furnish City Certificates of Insurance on or before the date
of the execution of the Lease evidencing the above-required insurance showing the City
as any additional insured. Such policies shall provide that coverage may not be
canceled or reduced without 30 days advance written notice first given to the City. If
Contractor fails to procure and maintain said insurance, City may, but shall not be
required to, procure and maintain the same, and any amounts paid by City for said
insurance shall be Additional Rent, which shall be due and payable by Contractor on the
next date that a Base Rent payment is due.
F. Insurance required to be processed and maintained by Contractor shall be primary
insurance with respect to the City.
13. City Indemnification.
City shall protect, indemnify, and hold Contractor and its shareholders, directors, officers,
employees, agents, and subcontractors harmless from and against all liability, loss, costs, injury,
damage, or expense that may be claimed by or with respect to person(s) or property, including, without
limitation, the Property or the Facility resulting from (1) willful misconduct of, or breach of this Lease
by City, its agents, employees, and subcontractors; (2) the presence, use, handling, production,
generation, transportation, disposal, release, discharge, or storage of materials in, on, from, or under
12

the Property prior to the commencement of this Lease or which occur as a result of the condition of the
Property at or prior to the commencement of this Lease; or (3) the presence, use, handling, production,
generation, transportation, disposal, release, discharge or storage of materials in, on, from, or under the
Property after the Term of this Lease as a result of the action or inaction of the City, its employees,
agents, invitees, and licensees.
14. Contractor Indemnification.
Contractor shall protect, indemnify, and hold City and its elected officials, officers, employees,
and agents harmless from and against all liabilities, loss, cost, injury, damage, or expense that may be
claimed by with respect to persons or property including, without limitation, the Property or the Facility
resulting from 1) the negligence or willfulness misconduct of, or breach of this lease by, Contractor, its
officers, agents, employees, or subcontractors; 2) the presence, use, handling, production, generation,
transportation, disposal, release, discharge, or storage of materials in, on, from, or under the Property
from the Commencement Date of this Lease; or (3) the presence, use, handling, production,
generation, transportation, disposal, release, discharge, storage of materials and, on, from, or under the
Property after the term of this Lease as a result of the action or inaction of Contractor, its officers,
employees, agents, invitees, and licensees.
15. City Representations and Warranties.
City makes the following representations and warranties:
A. City has good, marketable, and insurable fee simple title to the Property subject to no
mortgage, security interest, or other encumbrances, conditions, restrictions, rights of way,
or easements, except as expressly set forth and described on Attachment "D" attached
hereto.
B. No assessments have been made against the Property which are unpaid and delinquent,
including, without limitation, those for construction of sewer, water, gas, and electric lines
and mains, streets, sidewalks, and curbs, or other public improvements.
C. There are no tenancies, leases, or occupancy agreements affecting the Property. City shall
deliver possession of the Property free of all tenancies and rights of occupancy
whatsoever.
D. City has not received notice of and, to the best of City's knowledge, there are no
violations of any presently applicable law and/or contract with regard to the use or
condition of the Property. The City is not in violation of the Illinois Environmental
Protection Agency transfer station permit issued to the City on December 31, 1998, as
permit No. 1991-013-OP and Supplemental Permits No. 2010-351-SP, Supplemental
Permit No. 2013-004-SP, Supplemental Permit No. 2017-331-SP, and Supplemental Permit
No. 2021-005-SP.
E. There is lawful and adequate ingress and egress between the Property and presently
existing dedicated public roads adjoining the Property. City knows of no existing fact or
condition which would result in the termination of or adversely affect such ingress and
egress.
F. All property taxes and assessments due and payable as of the date of this Lease, in
13

connection with the ownership and operation of the Property, have been paid.
G. The Facility currently complies with all applicable zoning, building, health, fire, or
similar statutes, ordinances, regulations, or codes, and City has not received any notice,
written or otherwise, from any governmental agency alleging any violations. Except for
a Village of Palatine storm sewer and the Metropolitan Water Reclamation District
sanitary sewer, the existing Facility does not utilize any off-site facilities to ensure
compliance with all zoning, building, health, fire, water use, or similar statutes, laws,
regulations, and orders. Contractor's contemplated use of the Facility is a permitted use
under the applicable zoning statutes, ordinances, regulations, or codes of the City.
H. There is no pending or, to the best of City's knowledge, threatened condemnation or
inverse condemnation action affecting any portion of the Facility, or any adjacent
property, nor is there any action, suit, or proceeding pending or threatened against or
affecting the Facility.
I.

City has full power and authority, in accordance with all presently applicable laws, to
enter into this Lease and to consummate the transactions contemplated herein. Neither
the entering into this Lease nor the transactions contemplated herein will constitute a
violation or breach by City (i) of any contract or other instrument to which City is a
party; (ii) of any judgment, order, writ, injunction, or decree issued against or imposed
upon City; or (iii) that will result in a violation of any presently applicable Law.

J. All representations and warranties of City shall survive the termination of this Lease.
16. Compliance with Laws.
Contractor and City shall each respectively, as their interests appear, throughout the term of
this Lease, comply in all material respects with any and all provisions of any present or future
applicable law, statute, ordinance, rule, regulation, other governmental order or controlling judicial
determination of any federal, state, local, municipal, or other governmental body, agency, or authority
having or asserting jurisdiction and all departments, commissions, boards, and officers thereof,
whether present or future, foreseen or unforeseen, ordinary or extraordinary, and whether or not the
same shall be presently within the contemplation of City and Contractor.
17. Quiet Enjoyment.
If Contractor pays the rent, it is obligated hereunder to pay hereunder, and observes all
other material terms, covenants, and conditions hereof, it may peaceably and quietly have, hold, and
enjoy the Property during the term of this Lease. Failure by City to comply with the foregoing covenant
shall give Contractor the right to cancel or terminate this Lease. Contractor shall have no right to
reduce or make any deduction from or offset against any rent or any other sum payable under this
Lease.
18. Default.
If default be made in the payment of rent required hereunder or in any of the covenants
contained in this Lease to be kept by Contractor, City may, at any time thereafter, at its election,
declare said lease term ended and re-enter the premises, or any part thereof, with thirty (30) days
advance written notice to Contractor describing the default, and City shall, thereafter, at all times, have
14

the right to distraint for rent due and shall have a valid and first lien upon all personal property which
Contractor owns, now owns, or may hereafter acquire or have an interest in which is located on the
Property and which is, by law, subject to such distraint and security for payment of the rent herein
reserved.
19. Fire or Casualty.
City shall have no obligation to repair, replace, or restore any portion of the premises on
account of fire or other casualty.
20. Arbitration.
Any controversy or claim arising out of or relating to this Agreement, or the breach thereof,
shall be determined by arbitration in accordance with the rules of the American Arbitration Association,
and Judgment upon any award rendered in any such arbitration proceeding may be entered in any court
having jurisdiction thereof.
A. The Board of Arbitration shall be composed of three persons selected in the following
matter: Each party shall select one arbitrator; the two arbitrators thus selected shall
select from the panel of arbitration kept by the American Arbitration Association a
third arbitrator. The third arbitrator shall act as Chairman of the Board of Arbitrators.
The decision of the majority of said Board of Arbitrators shall be binding and
conclusive upon the parties.
B. Arbitration shall be commenced by one party giving written notice to the other of the
intention to arbitrate, which notice shall contain a statement setting forth notice of the
dispute, the amount involved, if any, and the remedy sought. When a notice of
intention to arbitrate is given, it is incumbent upon the parties to select their respective
arbitrators within 15 days thereof.
C. The prevailing party in any arbitration or litigation to enforce any provision, or for breach
of any provision of this Agreement, shall be entitled to an award of reasonable attorneys'
fees and costs and expenses of arbitration or litigation, as the case may be.
21. General Notice.
Any payment, notice, demand, direction, request, or other instrument authorized or required by this
Agreement shall be deemed sufficiently given or filed if and when sent by United States certified or
registered mail, postage prepaid, addressed to the respective parties as follows:
To the City:

City Manager, City of Rolling Meadows
3600 Kirchoff Road
Rolling Meadows, IL 60008

To Contractor:

Lakeshore Recycling Services, LLC
5500 Pearl Street
Rosemont, IL 60018
Attn: Katie Neary, VP of Corporate Development

15

22. Severability.
Should any part, term, or provision of this Lease be determined by a Court of Competent
Jurisdiction to be illegal or in conflict with any law, the validity of the remaining portions of the
Lease shall not be affected thereby.
23. No Waiver:
No failure by either party to insist upon the strict performance of any covenant, agreement, term,
or condition of this Lease, or to exercise any right or remedy upon a breach thereof shall constitute a
waiver of any such covenant, agreement, term, or condition.
24. Successors and Assigns.
This Lease shall be binding upon and shall inure to the benefit of the parties hereto and their
respective successors and permitted assigns. Neither party may assign this Lease, in whole or in part,
without the written consent of the other party.
25. Governing Law.
This Agreement shall be construed under the applicable laws of the State of Illinois.
IN WITNESS WHEREOF, the City and Contractor have executed this Lease the date first
above written.
CITY OF ROLLING MEADOWS

Attest:

By:

By:
Mayor

City Clerk

Contractor

Attest:

By:

By:

Its:

Its:

16

ATTACHMENT A – LEGAL DESCRIPTION

THE SOUTH 1/2 OF THE NORTH 1/2 OF THE NORTHEAST 1/4 OF THE SOUTH EAST
1/4 OF SECTION 23, TOWNSHIP 42 NORTH, RANGE 10 EAST OF THE THIRD PRINCIPAL
MERIDIAN, (EXCEPT THE EAST 998.88 FEET) IN COOK COUNTY, ILLINOIS.

ATTACHMENT B – Rent Schedule
Year 1*
8/21/26 –
8/31/27

Year 2
9/1/27 –
8/31/28

Year 3
9/1/28 –
8/31/29

Year 4
9/1/29 –
8/31/30

Year 5
9/1/30 –
8/31/31

Year 6
9/1/31 –
8/31/32

Year 7
9/1/32 –
8/31/33

Year 8
9/1/33 –
8/31/34

Year 9
9/1/34 –
8/31/35

Year 10
9/1/35 –
8/31/36

$150,000

$150,000

$150,000

$150,000

$150,000

$157,500

$157,500

$157,500

$157,500

$157,500

Lease Agreement
Annual Base Rent
(payable to the City)

Notes:
1. * Rates for Year 1 of the Agreement shall be for an approximately 12-month and 11-day period, from 8/21/26 through 8/31/27.

ATTACHMENT C – Facility Plan

ATTACHMENT D – Easements/Restrictions

Attachment F
DRAFT- Host Agreement for Rolling Meadows Transfer Station

HOST AGREEMENT (DRAFT)

This Agreement (hereinafter "Agreement") made this ______ day of___________ 2026, between
LAKESHORE RECYCLING SYSTEMS, LLC, an Illinois corporation (hereinafter "Contractor”) and the
CITY OF ROLLING MEADOWS, an Illinois municipal corporation (hereinafter "City'').
WHEREAS, the City is a home rule unit of local government, as provided by the Illinois
Constitution (Ill. Const. 1970, Art. VII, Sec. 6) and, as such, may exercise powers or perform functions
pertaining to its government and affairs; and
WHEREAS, the City, pursuant to the authority contained in Article XII, Section 10-A of the
Illinois Constitution, may contract and otherwise associate with individuals, associations, and
corporations in any manner not prohibited by law; and
WHEREAS, on the date hereof, Contractor and the City have entered into a Facility Lease
(hereinafter "Lease") for certain real property owned by the City and located within the corporate
boundaries of the City which is legally described in the attached Exhibit "A" (hereinafter "Property'')
which is made a part hereof by reference; and
WHEREAS, the City and Contractor have entered into a Lease in which Contractor shall operate
and maintain on the Property an existing City-owned nonhazardous solid waste transfer station which is
in compliance with all applicable governmental regulations, the Lease, and Ordinances of the City of
Rolling Meadows (hereinafter "Facility"); and
WHEREAS, such operation, and maintenance of the Facility may require Contractor, at its own
expense, to secure permitting and approval of various governmental agencies, including the City
(hereinafter "Consents"); and
WHEREAS, Contractor desires to pay a host benefit fee to the City associated with the Consents
and the Facility; and
WHEREAS, Contractor acknowledges the City is obligated to deliver its municipal solid waste to
the Solid Waste Agency of Northern Cook County (hereinafter “SWANCC”) through December 31,
2031; and
WHEREAS, City and Contractor agree that, for practical purposes, it is prudent and reasonable
for Contractor to provide a ton-for-ton municipal solid waste swap of waste to SWANCC at SWANCC’s
Glenview Transfer Station (3 Providence Way, Glenview, Illinois) for the residential solid waste
delivered by the City to the Facility (hereinafter “Disposal Swap”) through December 31, 2031; and
WHEREAS, the City seeks to secure a transload and disposal fee from Contractor for the transfer
and disposal at a permitted disposal facility of the residential solid waste delivered by the City to the
Facility from January 1, 2032 through December 31, 2036 (hereinafter “Disposal Fee”); and
WHEREAS, the City received permits from the Illinois Environmental Protection Agency on
January 9, 1990 (Permit No. 1989-31-DE/OP), September 6, 1991 (Permit No. 1991-013-DE), December
31, 1998 (Permit No. 1991-013-OP), and supplemental permits subsequent to those dates (Supplemental
Permit No. 2010-351-SP, Supplemental Permit No. 2013-004-SP, Supplemental Permit No. 2017-331-SP,
1

and Supplemental Permit No. 2021-005-SP) to operate the transfer station on the Property.
NOW, THEREFORE, in consideration of the mutual covenants contained herein, as well as other
good and valuable consideration, the sufficiency, adequacy, and receipt of which are hereby
acknowledged, the parties agree as follows:
1. Host Benefit Fee.
Contractor shall pay the City, as a Host Benefit Fee (hereinafter "HBF") the following:
A.
Within sixty days after the execution of this Agreement, the sum of one
million and no/100 dollars ($1,000,000.00).
B.
On a quarterly basis thereafter, Contractor shall pay the City two and 95/100
dollars ($2.95) per ton as an HBF for each ton of material accepted by Contractor
through the Facility. All materials entering the Facility must be weighed and
recorded. In no event shall the HBF paid each quarter be less than the per ton rate of
the HBF multiplied by 2,750 tons per week (500 tons per day x 5.5 days per week),
irrespective of actual weight receipts.
C.
Subsequent to the Effective Date of the Agreement, the HBF shall be adjusted
annually beginning on September 1, 2027 and on each subsequent September 1
throughout the Term of the Agreement. Each annual adjustment shall be in accordance
with the HBF amount per ton listed on the Price Schedule attached to, and incorporated
into, this Agreement as Exhibit B, for each year of the Agreement.
D.
Contractor shall keep complete and accurate books and records for the Facility
relating to the determination of the HBF.
E.
At the time of the quarterly payment to the City by Contractor, as provided
above, Contractor shall provide City with a certification by the local District Manager of
Contractor as to the number of tons of material accepted at the Facility during the prior
quarter. Upon written request of the City Manager or City Finance Director, Contractor
shall provide the City with documents kept and maintained by Contractor which verify
the number of tons of material accepted at the Facility. The City shall maintain as
confidential the information contained in such documents but shall be permitted to
disclose such information and documents to employees and its consultants which the
City, in its sole discretion, deems appropriate in order to monitor compliance with this
Agreement.
2. Disposal Swap Fee
A. Beginning on the Effective Date of the Agreement and through December 31, 2031,
Contractor shall provide a ton-for-ton municipal solid waste Disposal Swap (up to 475
tons per month) to SWANCC for residential municipal solid waste delivered to the
Facility by the City or its contracted waste hauler at a transload Disposal Swap Fee rate
of zero dollars ($0.00) per ton, subject to Subsection 2.C, below. If a Disposal Swap Fee
is due, the City shall pay Contractor the Disposal Swap Fee due, on a monthly basis,
within 45 days after the receipt of the invoice for the Disposal Swap Fee owed for the
previous month. Contractor may comply with its delivery obligations to SWANCC at
2

the Glenview Transfer Station itself or through a third party, but in any case, Contractor
shall ultimately be responsible for delivery of volumes as required by this Subsection.
B. The per ton Disposal Swap Fee rate shall be adjusted annually beginning on September
1, 2027 and on each subsequent September 1 through December 31, 2031. Each annual
adjustment shall be in accordance with the Disposal Swap Fee rate per ton listed on the
Price Schedule attached to, and incorporated into, this Agreement as Exhibit B, for each
year of the Agreement, ending on December 31, 2031.
C. During the Term of this Host Agreement, should Contractor enter into any other
contract with an unrelated third party for transloading services at the Facility, with
respect to municipal solid waste of the same type as that which is transloaded pursuant
to this Agreement, at a transload rate that is lower than the Disposal Swap Fee rate
specified in Subsection 2.A, above, the Disposal Swap Fee rate charged to the City shall
be adjusted down to equal such third party transload rate.
3. Disposal Fee.
A. Beginning on January 1, 2032, Contractor shall charge the City a Disposal Fee at a rate
of sixty and 00/100 dollars ($60.00) per ton for the transload and disposal of all
residential municipal solid waste delivered to the Facility by the City or its contracted
waste hauler. The City shall pay Contractor the Disposal Fee due, on a monthly basis,
within 45 days after the receipt of the invoice for the Disposal Fee owed for the
previous month.
B. The per ton Disposal Fee rate shall be adjusted annually beginning on January 1, 2033
and on each subsequent January 1, through the remaining Term of the Agreement. Each
annual adjustment shall be in accordance with the Disposal Fee rate per ton listed on the
Price Schedule attached to, and incorporated into, this Agreement as Exhibit B, for each
year of the Agreement.
C. Beginning on January 1, 2032, and during the remaining Term of this Host Agreement,
should Contractor enter into any other contract with an unrelated third party for
transloading and disposal services at the Facility, with respect to municipal solid waste
of the same type as that which is transloaded and disposed of pursuant to this
Agreement, at a transload and disposal rate that is lower than the Disposal Fee rate
specified in Subsection 3.A, above, the Disposal Fee rate charged to the City shall be
adjusted down to equal such third party transload and disposal rate.
4. Compliance.
Contractor shall operate, and maintain the Facility in compliance with all applicable Federal,
State, County, and City laws, permits, rules, and regulations, including, without limitation, the Lease.
Contractor shall ensure all residential solid waste delivered by the City to the Facility throughout the term
of this Agreement shall be transferred and disposed of at a Subtitle D-compliant solid waste disposal
facility.
5. General Provisions.
No provision of this Host Agreement or the Lease shall obligate the City to grant the
3

Consents that are within its control. During the term of this Agreement, the City shall not impose or
increase any tax on the Property or at the Facility that is not imposed at the time of the effective date
of this Agreement and shall not enact any law, rule, or regulation regarding any aspect of operation
of the Facility which is inconsistent with the express provisions of applicable Federal and State law
rules and regulations, as amended from time to time. The limitation contained in this paragraph
concerning the imposition of new taxes or increases of existing taxes shall not be applicable to
general real estate taxes assessed and levied against the Property or Facility.
6. Change in Law.
Contractor shall promptly notify the City of any change in Federal, State or local law, or
regulation, which may significantly affect its ability to perform its obligations or will increase or
decrease the cost of providing the services in accordance with the provisions of this Agreement. If,
during the time this Agreement is in effect, any State or Federal law or regulatory change increases or
decreases transfer and/or disposal costs, then the Contractor and the City agree to negotiate in good faith
the rates paid to Contractor relating to the services affected by the change in law.

7. Term.
The term of this Agreement shall be for a period of approximately 120 consecutive months
commencing on August 21, 2026 at 12:01 A.M. CDT (“Effective Date”) and expiring on August 31,
2036 at 11:59 P.M. CDT ("Term").
8. Notice.
Any payment, notice, demand, direction, request, or other instrument authorized or required
by this Agreement shall be deemed sufficiently given or filed if and when sent by United States
certified or registered mail, postage prepaid, addressed to the respective parties as follows:
City Manager, City of Rolling Meadows
3600 Kirchoff Road
Rolling Meadows, IL 60008

To the City:

To Contractor:
Lakeshore Recycling Systems, LLC
5500 Pearl Street
Rosemont, IL 60018
Attn: Katie Neary,
VP of Corporate Development
9. Approval and Authorization.
Each of the parties hereto represents and warrants to the other that the execution and
delivery of this Agreement by the respective parties and the performance of the transactions
contemplated herein have been duly and validly authorized by the necessary and required
actions of Contractor and the City and that this Agreement is a legal, valid, and binding
obligation of each of the respective parties.
4

10. Arbitration.

Any controversy or claim arising out of or relating to this Agreement, or the breach thereof,
shall be determined by arbitration in accordance with the rules of the American Arbitration
Association, and Judgment upon any award rendered in any such arbitration proceeding may be
entered in any court having jurisdiction thereof.
A. The Board of Arbitration shall be composed of three persons selected in the
following manner: Each party shall select one arbitrator; the two arbitrators thus
selected shall select from the panel of arbitration kept by the American Arbitration
Association a third arbitrator. The third arbitrator shall act as Chairman of the Board
of Arbitrators. The decision of the majority of said Board of Arbitrators shall be
binding and conclusive upon the parties.
B. Arbitration shall be commenced by one party giving written notice to the other of the
intention to arbitrate, which notice shall contain a statement setting forth notice of the
dispute, the amount involved, if any, and the remedy sought. When a notice of
intention to arbitrate is given, it is incumbent upon the parties to select their respective
arbitrators within 15 days thereof.
C. The prevailing party in any arbitration or litigation to enforce any provision, or for
breach of any provision of this Agreement, shall be entitled to an award of
reasonable attorneys' fees and costs and expenses of arbitration or litigation, as the
case may be.
11. No Waiver.
No failure by either party to insist upon the strict performance of any covenant, agreement,
term, or condition of this Agreement, or to exercise any right or remedy upon a breach thereof shall
constitute a waiver of any such covenant, agreement, term, or condition.
12. Successors and Assigns.
This Agreement shall be binding upon and shall inure to the benefit of the parties hereto and their
respective successors and permitted assigns. Neither party may assign this Agreement, in whole or in part,
without the written consent of the other party.
13. Entire Agreement.
Except for the Lease executed simultaneously herewith, this Agreement constitutes the
entire agreement of the parties. This Agreement may not be modified except by an instrument in
writing duly signed by both parties.

5

CITY OF ROLLING MEADOWS
By:
Mayor

Attest:

Attest:

By:

By:
City Clerk

Its:

Contractor
By:
Its:

6

EXHIBIT A – LEGAL DESCRIPTION

THE SOUTH 1/2 OF THE NORTH 1/2 OF THE NORTHEAST 1/4 OF THE SOUTH EAST 1/4
OF SECTION 23, TOWNSHIP 42 NORTH, RANGE 10 EAST OF THE THIRD PRINCIPAL
MERIDIAN, (EXCEPT THE EAST 998.88 FEET) IN COOK COUNTY, ILLINOIS.

7

EXHIBIT B – PRICE SCHEDULE
Year 1*
8/21/26 –
8/31/27

Year 2
9/1/27 –
8/31/28

Year 3
9/1/28 –
8/31/29

Year 4
9/1/29 –
8/31/30

Year 5**
9/1/30 –
8/31/31

Year 6
9/1/31 –
8/31/32

Year 7
9/1/32 –
8/31/33

Year 8
9/1/33 –
8/31/34

Year 9
9/1/34 –
8/31/35

Year 10
9/1/35 –
8/31/36

Per Ton Host Benefit
Fee (Payable to the
City)

$2.95

$3.04

$3.13

$3.22

$3.32

$3.42

$3.52

$3.63

$3.74

$3.85

Per Ton Disposal
Swap Fee (Payable to
Contractor)**

$0.00

$0.00

$0.00

$0.00

$0.00

Year 6
1/1/32 –
12/31/32

Year 7
1/1/33 –
12/31/33

Year 8
1/1/34 –
12/31/34

Year 9
1/1/35 –
12/31/35

Year 10
1/1/36 –
8/31/36

$60.00

$61.80

$63.65

$65.56

$67.53

Host Agreement

Per Ton Disposal Fee
(Payable to Contractor)

Notes:
1. * Rates for Year 1 of the Agreement shall be for an approximately 12-month and 11-day period, from 8/21/26 through 8/31/27.
2. **Per Ton Disposal Swap Fee in Year 5 shall be extended through 12/31/31 with no escalation.

8

COMMITTEE OF THE WHOLE - May 19, 2026
2)

Retail & Restaurant Incentive Programs - Sunset Provisions

Attachments:
• None at this time. Additional supporting materials may be incorporated if requested or
needed.
Summary:
The Retail and Restaurant Incentive Programs are scheduled to expire on June 22, 2026, unless
extended by action of the City Council. The programs were adopted as targeted, time-limited
economic development tools and have reached the reevaluation point contemplated by
ordinance. Staff recommends allowing the programs to sunset as scheduled.
A) Program Background
The original restaurant incentive program was adopted in 2018 and later revised in 2021 as a
new five-year incentive tool. The retail incentive was implemented alongside the revised
restaurant incentive using a similar framework. The programs grew out of Economic
Development Committee and Council discussions regarding commercial vacancies, limited
dining and entertainment options, and support for independent small businesses.
At the time of the 2021 program adoption, the Kirchoff Road corridor was identified as a focus
area with noted commercial vacancies and limited dining options. Enhanced incentive levels
were established for qualifying businesses within the corridor to encourage reinvestment and
attract independent businesses.
B) Program Structure
Both programs share a common incentive framework consisting of three components: permit
fee assistance of up to $5,000, a graduated tax rebate structure over three years, and a facade
and interior grant of up to $10,000. Eligibility is limited to independent, non-franchise
businesses in good standing with the City.
The graduated rebate is where the two programs differ. Under the Restaurant Incentive,

qualifying businesses receive a rebate on City food and beverage tax. Under the Retail
Incentive, the rebate applies to City home rule sales tax. In both cases, businesses located
within the Kirchoff Road corridor received enhanced rebate rates, reflecting the City’s intent to
direct additional investment toward that corridor.
Standard (Non-Kirchoff) Locations:
• Year 1 — Restaurant: 40% / Retail: 15%
• Year 2 — Restaurant: 20% / Retail: 10%
• Year 3 — Restaurant: 10% / Retail: 5%
Kirchoff Road Corridor Locations:
• Year 1 — Restaurant: 60% / Retail: 25%
• Year 2 — Restaurant: 40% / Retail: 20%
• Year 3 — Restaurant: 20% / Retail: 15%
C) Available Program Records and Observed Outcomes

Since 2021, a total of $69,007.07 in grant and incentive funding has been distributed across six
participating businesses in the restaurant and retail categories. Participation and observable
reinvestment activity have been most pronounced within the restaurant sector; retail
participation has been comparatively limited.
D) Staff Evaluation
• Commercial conditions have shifted since original program adoption; the sunset provisions
represent the appropriate point for Council reevaluation.
• Should market or commercial conditions warrant, the City retains the ability to evaluate the
need for new incentive programs in the future.
Staff Recommendation:
Staff recommends allowing the Retail and Restaurant Incentive Programs to sunset on June
22, 2026, consistent with the existing ordinance framework. Should conditions warrant, the City
Council retains the ability to evaluate the need for new incentive programs in the future.
Direction Requested:
Staff requests Committee discussion and direction regarding the following:
• Is there agreement with allowing the Retail and Restaurant Incentive Programs to sunset
on June 22, 2026, consistent with the Code specified sunset date?

Committee of the Whole – May 19, 2026
3)

Fire Department Staffing

Staffing Increase Justification Report
Current Staffing Levels
The Rolling Meadows Fire Department currently operates with a total of 45 personnel, allocated
as follows:
•
•
•
•

Administrative Staff: 3
Battalion Chiefs: 3
Lieutenants: 6
Firefighter/Paramedics: 33

This staffing model supports daily operations, emergency response, training, fire prevention
activities, and administrative functions across all shifts.

Operational Context
The department provides all-hazards emergency services, including fire suppression, advanced
life support (ALS) emergency medical services, technical rescue, and hazardous materials
response. Personnel are deployed to maintain effective response coverage, command structure,
and operational readiness at all times.

Justification for Staffing Increase
1. Increased Call Volume
The department has experienced a sustained increase in call volume over recent years. This
upward trend reflects:
•
•
•

Population and service demand growth within the community
Increased reliance on emergency medical services
Higher frequency of complex, resource-intensive incidents

As call volume rises, existing personnel are required to handle a greater number of responses per
shift, reducing recovery time and increasing fatigue risk.

Increase in call volume since 1984

2. High Unit Utilization Rates
Current apparatus and personnel are operating at high utilization levels, meaning:
•
•
•

Frontline units are frequently committed to active incidents
Simultaneous or overlapping calls strain available resources
Reduced system resiliency during peak demand periods

High utilization impacts the department’s ability to maintain consistent response times and
adequate coverage, particularly during multiple or extended incidents.

3. Operational and Safety Impacts
The combination of increased call volume and high unit utilization creates several operational
challenges:
•
•
•
•

Decreased staffing depth for multi-company incidents
Increased reliance on mutual aid, even for routine calls
Elevated fatigue and injury risk among personnel
Potential delays in response times during concurrent incidents

Maintaining current staffing levels under these conditions may compromise both firefighter
safety and service delivery to the community.

Financial Impact Analysis
1. Per-Firefighter Cost Breakdown
The full cost per Firefighter/Paramedic is calculated as follows:
•
•
•
•

Starting Salary: $83,911
Benefits: $31,002
Pension Contribution (13%): $10,908
Equipment & Uniforms: $3,600

Total Cost per Firefighter: $129,421
This figure reflects a comprehensive cost model including wages, fringe benefits, retirement
obligations, and initial outfitting.

2. Total Cost for Staffing Increase
The proposed addition of 6 Firefighter/Paramedics results in:
•

Total Annual Cost: $776,529

This aligns with a three-platoon deployment model, effectively adding 2 personnel per shift,
improving baseline staffing and operational reliability.

Long-Term Financial Impact (10-Year Projection)
To evaluate sustainability, the department conducted a 10-year cost projection for the addition
of 6 Firefighter/Paramedics, incorporating a conservative 3% annual increase in salaries and
benefits.

10-Year Cost Summary
•

Total 10-Year Cost: $10,005,744

This projection reflects:
•
•
•

Step increases and contractual wage increases
Increase on benefits and healthcare
Pension contribution growth tied to salary increases

Funding Strategy for Staffing Increase
To support the proposed staffing increase, the department intends to implement a revenue-neutral
funding strategy centered on ambulance service billing adjustments.
1. Alignment with GEMT Reimbursement Rates
The department participates in the Ground Emergency Medical Transportation (GEMT)
program, which provides supplemental reimbursement based on allowable cost reporting and
other state and federal factors.
•
•
•

Ambulance billing rates will be adjusted to align with the department’s GEMT-calculated
rates
These rates fluctuate annually based on reimbursement formulas, cost inputs, and
regulatory updates
Aligning local billing with GEMT ensures the department is capturing the full allowable
reimbursement for services already being provided

2. Revenue Capture and Cost Recovery
By increasing ambulance billing rates to match GEMT reimbursement levels, the department
will:
•

Improve cost recovery for ALS transport services

•
•

Reduce the gap between actual service delivery cost and reimbursement
Generate sustainable, service-based revenue without reliance on property tax increases

This approach leverages an existing funding mechanism rather than introducing new taxation.
3. Fiscal Responsibility and Community Impact
The proposed billing adjustment is structured to:
•
•
•

Maintain fairness by aligning charges with industry-standard reimbursement models
Ensure Medicare/Medicaid compliance, as GEMT is tied to those frameworks
Minimize direct financial burden on residents, as reimbursement is largely driven by
insurance and federal/state programs

Current Ambulance Billing and Revenue Baseline
Existing Rate Structure
The Rolling Meadows Fire Department currently bills for ambulance transport services at:
•
•

Base Rate: $1,500 (Rate has not been changed since establishment in 2019)
Mileage: $10 per mile

This rate structure is below regional market averages, resulting in reduced cost recovery for
ALS transport services.

Historical Revenue Performance
•

3-Year Average (2023–2025): $832,340 annually

While this demonstrates a stable EMS revenue stream, it does not fully reflect the true cost of
service delivery, particularly when compared to GEMT-based reimbursement models.

Regional Comparison
The department’s current billing rates are among the lowest in the surrounding area, which
creates:
•
•
•

Under-collection relative to peer departments
Missed opportunity to capture allowable reimbursement
Increased reliance on other funding sources to subsidize fire department operations

Proposed Ambulance Billing Adjustment (GEMT
Alignment)
Updated Rate Structure
To align with GEMT reimbursement levels and accurately reflect the cost of service delivery, the
department proposes the following rate adjustment:
•
•

Base Rate: $3,653
Mileage: $20 per mile

This adjustment brings the department in line with cost-based reimbursement models and
regional benchmarks.
Current GEMT Rates in the Area *Towns highlighted in green use their GEMT rate for
billing
Department
Arlington Heights
Buffalo Grove
Elk Grove Village
Hoffman Estates
Mount Prospect
Palatine
Schaumburg
Wheeling

Base ALS
Transport Rate
$2,637
$4,684
$3,908
$4,656
$3,124
$3,600
$4,100
$3,103

Projected Revenue Impact
Based on current transport volume and GEMT reimbursement modeling:
•

Estimated 2027 EMS Billing Revenue: $2,097,363

This represents a significant increase from the current 3-year average of $832,340.

Average Annual Revenue Increase
•

Projected Average Increase (2026–2028): $1,233,477 annually

This increase reflects improved cost recovery through GEMT alignment and more accurately
captures the true cost of providing ALS transport services.

Financial Sustainability Analysis
When compared to the projected EMS revenue increases from GEMT-aligned billing:
•
•

Average Annual Revenue Increase: $1,233,477
10-Year Projected Revenue Increase: ~$12,334,770

Net 10-Year Position
•
•
•

Total Cost to add 6 Firefighters (10 years): $10,005,744
Total Revenue Increase (10 years): ~$12,334,770
Projected Net Surplus: ~$2,329,026

Supplemental Funding Opportunity: FEMA SAFER Grant
In addition to the primary funding strategy through GEMT-aligned ambulance billing, the
department will pursue federal funding through the FEMA Staffing for Adequate Fire and
Emergency Response (SAFER) Grant Program.

Program Overview
The SAFER Grant is designed to:
•
•
•

Assist fire departments in increasing frontline staffing
Improve compliance with staffing and deployment standards
Enhance the ability to respond effectively to emergencies

Application Strategy
The Rolling Meadows Fire Department will apply for SAFER funding to support the hiring of:
•

6 Firefighter/Paramedics (2 per shift)

The grant would be used to:
•
•
•

Offset salary and benefit costs during the initial hiring period
Reduce the immediate fiscal impact on the City
Accelerate implementation of the staffing plan

Strategic Benefit
•
•
•

Reduces short-term financial burden while long-term revenue streams ramp up
Strengthens the department’s position for safe staffing and operational readiness
Provides a layered funding approach, combining local revenue with federal support

Conclusion and Recommendation
The current staffing model is no longer sufficient to meet increasing service demands. The
combination of rising call volume and high unit utilization necessitates a proactive staffing
increase to maintain operational effectiveness and firefighter safety.
The proposed funding strategy—aligning ambulance billing rates with GEMT reimbursement—
provides a responsible, sustainable, and operationally aligned method to support this increase
without placing undue burden on taxpayers.
It is recommended that the City approve both the staffing increase and the associated ambulance
billing rate adjustments to ensure the Rolling Meadows Fire Department can continue to deliver
high-quality, reliable emergency services to the community.

Exhibit A
Call volume since 1984
2025
2024
2023
2022
2021
2020
2019
2018
2017
2016
2015
2014
2013
2012
2011
2010
2009
2008
2007
2006
2005
2004
2003
2002
2001
2000
1999
1998
1997
1996
1995
1994
1993
1992
1991
1990
1989
1988
1987
1986
1985
1984

3534

3535
3589
3507
3487
3599

3861

4200
4062
4183
4263

3944
4027
3955
3991
3787

3297
3435
3422

2977
3013
2948
3037
2929
3199
3137
3175
3041
3047
2944
2943
3147
2850
2786
2887
2715
2904

2510
2586
2444
2416
2358

0

500

1000

1500

3201 Algonquin Road, Rolling Meadows, IL 60008

2000

2500

NUMBER OF INCIDENTS

3000

3500

4000

4500

www.cityrm.org

Exhibit B

3201 Algonquin Road, Rolling Meadows, IL 60008

www.cityrm.org

Exhibit C
10 Year Average on call volume
4,002

3201 Algonquin Road, Rolling Meadows, IL 60008

www.cityrm.org

Exhibit B

3201 Algonquin Road, Rolling Meadows, IL 60008

www.cityrm.org

Committee of the Whole – May 19, 2026
4)

Video Gaming Accessory (GA) Licenses

Background & Summary
At Councilmembers' request following the most recent Gaming Accessory (GA)
license consideration, this memorandum reviews the history of the City's GA
regulations and evaluates options for limits on the number and location of GA
licenses. The Council has previously adopted, then repealed, geographic and
numerical caps. As discussed below, these caps operate primarily as a signal of
intent because the Council can amend them when it considers any new license.
History
The City Council originally authorized video gaming in 2018. City meeting minutes
from that time suggest the Council was responding to restaurant concerns about
their revenue and competitiveness with nearby jurisdictions. City revenue concerns
surfaced more often in later years, including when the City authorized Gaming Café
(GC) licenses: establishments primarily in the business of offering video gaming to
their customers.
A complete legislative history is difficult to compile. A cursory review of City records
identifies at least 25 substantive Council discussions between January 2014 and
September 2024. 1 The resulting legislative history includes the following Ordinances:
Ordinance

Description / Notes

18-16

Authorized video gaming and created terminal and operator licenses

18-24

Created a gaming (G1) liquor license classification

19-00

(Not passed) Prohibit banquet halls from receiving a G1 license;
apply location restrictions to video gaming licenses

20-31

Eliminated G1 licenses and established the two-tier system
of liquor licenses authorizing video gaming: Gaming Café (GC)
and Gaming Accessory (GA)

20-32

Classified video gaming cafes as a special use in the Zoning
Regulations subject to various restrictions

20-40

Prohibited the sale of motor fuel alongside video gaming

21-17

Clarified license fees for video gaming

24-31

Comprehensively amended GA and GC license regulations

24-39

Deleted video gaming provisions of the Zoning Regulations

At least: January 2014; March 2014; April 2014; July 2016; January 2018; February 2018; April 2018; May
2018; June 2018; October 2019; January 2020; February 2020; April 2020; May 2020; June 2020; July 2020;
August 2020; September 2020; February 2021; August 2022; September 2022; May 2024; June 2024;
August 2024; September 2024.
1

Page 1 of 3

Location and Quantity Limits
The original 2018 rules communicated no numerical or geographic limits. The Council
has since taken the following actions:
2019: A failed Ordinance would have prohibited more than 3 video gaming licensees
within the same ½ mile radius.
2020: Ordinances No. 20-31 and 20-32 together placed the following limits in the
Municipal Code:
•

Maximum of 12 GA and 5 GC licenses.

•

For GC licenses (gaming cafés, not restaurants):
o

Limit of 1 GC license per multi-tenant building.

o

900-foot buffer between GC licenses (measured building-to-building).

o

A maximum of 2 GC licenses on Kirchoff Road; 2 on Meacham/Plum
Grove Road; and 1 within the Golf and Algonquin Road Corridor.

2024: Ordinance No. 24-31 eliminated these provisions. At that time (June 2024), the
City Council stated its intent not to approve further GC licenses, and there were only
two restaurants offering accessory gaming, far below the cap of 12.
Current Conditions
The City currently has four Gaming Café (GC) operators and three Gaming
Accessory (GA) operators, not counting the GA license approved at the last City
Council meeting. One GA license application is pending and is set for a public
hearing at the next City Council meeting.
Over the last 12 months, City gaming-related revenue (all taxes and licenses)
averaged about $71,500 for a GC establishment and about $36,000 for a GA
establishment.
Analysis
By practice, the City and most Chicago suburbs authorize only as many liquor
licenses of a given type as there are currently operating establishments. This
practice preserves legislative involvement and discretion in each new liquor license.
As a result, even when the Municipal Code set maximums, the actual cap was
always lower, and an operator had no guaranteed right to apply for and receive a
license. Conversely, the cap does not bind the City Council; the City Council can
increase any of these limits at the same time it increases the number of available
licenses for a prospective applicant.
These provisions therefore served a narrow function: written notice to prospective
businesses of the City Council's current concern about the overall number of gaming
establishments. The same provisions can also give businesses an incorrect
impression of the Council's likelihood of approving any given application.
Alternatives

Page 2 of 3

The alternatives available to the City Council include:
(A)

Take no action. Continue evaluating each GA license request on a
case-by-case basis.

(B)

Amend the liquor licensing rules to set advisory geographic or numerical
limits, or both, on GA licenses. The Council can modify or waive these limits at
any time.

(C)

Resolve that the Council will no longer entertain requests for new GA licenses
in a specific area of the City or citywide.

Attachments
A map of the City’s current liquor licenses is attached.
Requested Action
Staff will present on this subject. After the presentation and questions, the City
Council is asked to direct Staff whether to bring back an Ordinance or Resolution at a
future meeting.

Page 3 of 3