The Docket · Government Meeting · DKT-2026-001351

On the agenda: Ocean Ridge Town Commission Regular Meeting — LICENSE PLATE RECOGNITION (Apr 1)

Past ⚠ Agenda Watch Ocean Ridge, Florida · Monday, April 1, 2024 — 3 years ago

About this record

The published agenda for the April 1, 2024 meeting contains: "LICENSE PLATE RECOGNITION". The meeting has passed. The agenda stays here as a permanent public record.

WhenMonday, April 1, 2024
Check the agenda document for the meeting time.

WhereOcean Ridge, Florida

BodyTown Commission Regular Meeting

Money$8,000 was at stake

On the record“LICENSE PLATE RECOGNITION”

The agenda, word for word

Government public record — the full text of the published document, archived September 20, 2026. Gold highlighting of key terms is ours, not the original’s. Read the original document ↗

92 pages · scroll to read

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TOWN OF OCEAN RIDGE
TOWN COMMISSION REGULAR MEETING

AGENDA

April 1, 2024 at 6:00 PM
Town Hall - Meeting Chambers
TOWN COMMISSIONERS
Mayor Geoff Pugh
Vice Mayor Steve Coz
Commissioner Carol Cassidy
Commissioner David Hutchins
Commissioner Ainar Aijala Jr.

ADMINISTRATION
Town Administrator Lynne Ladner
Town Attorney Christy Goddeau
Town Clerk Kelly Avery
Chief of Police Scott McClure

CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE
ADDITIONS, DELETIONS, MODIFICATIONS, AND APPROVAL OF AGENDA
PRESENTATIONS & PROCLAMATIONS
1.

Certification of Election Results for the March 19, 2024 Municipal Election, and
Swearing-in of Newly Elected Town Commissioners

ANNOUNCEMENTS
2.

The meeting schedule for the next month is as follows: Regular Town Commission
Meeting on Monday, May 6, 2024, at 6:00 PM; Community Standards Hearing on
Tuesday, April 2 at 10:00 am; Planning & Zoning Meeting on Tuesday, April 16 at
9:00 am; Board of Adjustment Meeting on Wednesday, April 17 at 9:00 am; A joint
meeting of the Town Commission and Planning & Zoning Commission will be held on
April 8, 2024, at 10:00 am. All meetings are held in the Commission Chambers at the
Town Hall.

The Town Commission will consider appointments to the following Board positions at
the May 6, 2024 Town Commission meeting: Board of Adjustment, two regular
members for a three year term; and Planning & Zoning Commission, two regular
members for a three year term. Interested residents must be registered to vote in
Ocean Ridge and submit a resume and letter of interest to the Town Clerk by the
deadline of April 26th at 3:00 p.m.

The Town will be providing free shredding services to residents of Ocean Ridge and
Briny Breezes on Saturday, April 13th from 9 a.m. until Noon in the back parking lot
at Town Hall. For more information regarding this event, please visit the Town’s
website.

Residents who wish to sign up to receive important Town notifications and news
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Town Commission Regular Meeting AGENDA April 1, 2024

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through Civic Ready should sign up on the Town’s website or call Town Hall for
assistance.
PUBLIC COMMENT – (3-minute individual limit)
APPROVAL OF CONSENT AGENDA
6.

Adopt Minutes of the Town Commission Regular Meeting of March 4, 2024.

Approval of the February 2024 Revenue & Expenditure Report

Ear Notification Letter

Accept and Approve proposal by Smith Engineering Consultants for completion of the
FPL required lighting study for the streetlights on E. Ocean Ave in the amount of
$8,000

10.

Accept the proposal and authorize a Classification and Compensation Study by
Evergreen Solutions to complete a Classification and Compensation Study

11.

Approve Resolution 2024-04: Statewide Mutual Aid Agreement

REGULAR AGENDA ITEMS
12.

Approval of Resolution No. 2024-02: A Resolution of the Town of Ocean Ridge,
Florida, Electing a Mayor

13.

Approval of Resolution No. 2024-03: A Resolution of the Town of Ocean Ridge,
Florida, Electing a Vice-Mayor

14.

Approval of the Budget Meeting Calendar

15.

Approval of the Award of North Ocean Blvd. (SR A1A) Water Main Pipe
Enhancements Project

STAFF & COMMITTEE REPORTS
16.

Town Manager

17.

Town Attorney

18.

Police Chief
February 2024 Police Report

TOWN COMMISSIONER COMMENTS
ADJOURNMENT
LISTENING INSTRUCTIONS
19.

Town Commission Meetings
Please join the meeting from your computer, tablet or smartphone.
https://meet.goto.com/930143117
You can also dial in using your phone.
Access Code: 930-143-117
United States: +1 (872) 240-3212
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Town Commission Regular Meeting AGENDA April 1, 2024

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REGULAR TOWN COMMISSION MEETING MINUTES
MARCH 4, 2024

CALL TO ORDER
The meeting was called to order by Mayor Pugh at 6:00 p.m.
ROLL CALL
Town Clerk Avery led the roll call, which was answered by the following:
Mayor Geoff Pugh
Vice Mayor Steve Coz
Commissioner Carolyn Cassidy
Commissioner David Hutchins
Commissioner Ainar Aijala Jr.
PLEDGE OF ALLEGIANCE
Mayor Pugh led the pledge of allegiance.
ADDITIONS, DELETIONS, MODIFICATIONS, AND APPROVAL OF AGENDA
There were no additions, deletions, or modifications to the agenda.
Vice Mayor Coz moved to approve the agenda; seconded by Commissioner Cassidy. Motion
carried 5-0. (:48)
ANNOUNCEMENTS
2.

The meeting schedule for the next month is as follows: Regular Town Commission Meeting
on Monday, April 1, 2024, at 6:00 PM; Community Standards Hearing on Tuesday, March 5
at 10:00 am; Planning & Zoning Meeting on Tuesday, March 26 at 9:00 am; Board of
Adjustment Meeting on Wednesday, March 20 at 9:00 am; A joint meeting of the Town
Commission and Planning & Zoning Commission will be held on April 8, 2024, at 10:00 am.
All meetings are held in the Commission Chambers at the Town Hall.
The Annual Municipal Election will be held on March 19, 2024. There are two Town
Commission seats open for a three-year term and one Town Commission seat open for a twoyear term. Qualified Candidates Appearing on the Ballot are: Geoff Pugh, Nicholas Arsali,
David Hutchins and Ainar Aijala / La Elección Municipal Anual se llevará a cabo el 19 de
marzo de 2024. Hay dos puestos en la Comisión Municipal disponibles para un período de
tres años y un puesto en la Comisión Municipal disponible para un período de dos años. Los
candidatos calificados que aparecen en la boleta son: Geoff Pugh, Nicholas Arsali, David
Hutchins y Ainar Aijala.
The Town Commission will consider appointments to the following Board positions at the
May 6, 2024 Town Commission meeting: Board of Adjustment, two regular members for a
three year term; and Planning & Zoning Commission, two
regular members for a three year term. Interested residents must be registered to vote in
Ocean Ridge and submit a resume and letter of interest to the Town Clerk by the deadline of
April 26th at 3:00 p.m.
Residents who wish to sign up to receive important Town notifications and news
through Civic Ready should sign up on the Town’s website or call Town Hall for
assistance.

Town Clerk Avery read the announcements into the record. She also mentioned that the last day to
request mail-in ballots is Thursday, March 7th, before 5:00 pm.
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REGULAR TOWN COMMISSION MEETING MINUTES
MARCH 4, 2024

PRESENTATIONS & PROCLAMATIONS
Presentation of Proclamation to Digital Vibez Team for “Let’s Move Palm Beach County
Month”
(Item moved due to the arrival of recipients)
1.

Town Clerk Avery read the Proclamation into the record and presented it to the Digital Vibez Team.
A representative of the Digital Vibez Team spoke briefly about the benefits of daily exercise.
PUBLIC COMMENT – (3-minute individual limit)
Mayor Pugh opened the floor for public comment.
Terry Brown - mentioned that the town purchased a wetland, which was a great investment. He inquired if
the Town would consider purchasing a dune property, 5015 Old Ocean.
There was a consensus to have Town Attorney Goddeau look into this property.
Peter Wolf - thanked the Town Commission for their quick response regarding his request to establish a
resolution regarding discriminatory acts.
Stella Kolb - announced an art sale, the Senior Care Event scheduled for March 23rd, and thanked
everyone for attending the Ice Cream Social.
Mayor Pugh closed the floor for public comment.
APPROVAL OF CONSENT AGENDA (Items that do not require discussion)
6.
7.
8.
9.

Adopt Minutes of the Town Commission Regular Meeting of February 5, 2024
Approval of the January 2024 Revenue & Expense Report
Acceptance of the Annual Infrastructure Surtax Report for 2023
Resolution 2024-01, A Resolution Of The Town Commission Of The Town Of Ocean Ridge,
Florida, Reaffirming Its Condemnation Of Discrimination And Condemning Recent
Increases In Hate-Motivated Crimes, Violence, And Other Discriminatory Acts; And
Providing For Conflicts And An Effective Date.
10. Approval of Contract with Murray Logan for FDOT- Required Bridge Repairs
11. Approval of Rate Increase for Special Magistrate with Davis & Associates, P.A
Mayor Pugh asked for approval of the Consent Agenda.
Vice Mayor Coz moved to approve the Consent Agenda; seconded by Commissioner
Hutchins. Motion carried 5-0. (15:09)
REGULAR AGENDA ITEMS
12. Second reading of Ordinance 2024-01, An Ordinance Of The Town Of Ocean Ridge, Florida,
Amending The Land Development Code At Chapter 64, “Zoning”, Article I, “District
Regulations,” Section 64-1, “RSF And RSE Single-Family Residential Districts, To Add A
Provision Authorizing A Special Design Exception By The Planning And Zoning Commission
For A Pitched Roof With A Minimum Pitch Of 3:12 (Rise To Run); Providing For
Codification, Severability, Conflicts, And An Effective Date
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REGULAR TOWN COMMISSION MEETING MINUTES
MARCH 4, 2024

Town Clerk Avery read the ordinance into the record by title only.
Town Attorney Goddeau provided an update on the item.
Mayor Pugh opened the floor for public comment. Hearing none, he closed the floor for public comment.
Commissioner Hutchins moved to adopt Ordinance 2024-01 on seconding reading; seconded by
Commissioner Cassidy. Motion carried 5-0. (17.05)
STAFF & COMMITTEE REPORTS
13. Town Manager
a. Cash Management Policy
Town Manager Ladner said that her report was included in the meeting package. She mentioned that she
and Commissioner Aijala worked together on a cash management policy. She explained that the policy
was submitted to the Town Attorney for review and would be available for the next meeting.
Vice Mayor Coz mentioned that the town should pursue FGUA. A brief discussion ensued. He also
asked a question about who is responsible for the trash on Old Ocean and Town Manager Ladner
answered his question. More discussion followed regarding trash pick-up days.
Lucy Brown - expressed her concerns about trash on Harbour Drive N.
Terry Brown - spoke about cash reserves and Commissioner Aijala provided an explanation for his
comment.
14. Town Attorney
Town Attorney Goddeau said she had no report to present.
15. Police Chief
Chief McClure said that his report was included in the meeting package and reminded everyone that
Turtle season had begun. Mayor Pugh asked the number of beach citations that were issued, and Chief
McClure answered his question.
TOWN COMMISSIONER COMMENTS
Commissioner Comments - Vice Mayor Coz said that he was approached about parking issues on
Fayette Drive and a couple of the residents wanted to express their concerns.
Sarah Steies - requested that “No Parking” signs be placed on Fayette Drive. A discussion ensued
regarding no parking signs. Mayor Pugh mentioned the town provides parking decals for residents. More
discussion followed regarding parking decals.
There was a consensus to allow Chief McClure to research the placement of no-parking signs.
Betty Bingham - expressed her concerns regarding parking issues.
Joe Belmani - spoke about parking issues on Fayette Drive.
Margaret Schott - expressed her concerns about drivers' speed over the crosswalk.
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REGULAR TOWN COMMISSION MEETING MINUTES
MARCH 4, 2024

ADJOURNMENT
Meeting Adjourned at 6:44 p.m.
Minutes prepared by Deputy Town Clerk Pinder and adopted by the Town Commission on April 1,
2024.

Geoff Pugh, Mayor
ATTEST:

Kelly Avery, Town Clerk

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REVENUE AND EXPENDITURE REPORT FOR TOWN OF OCEAN RIDGE

GL Number

Description

Balance As Of 02/29/2024
*NOTE: Available Balance / Pct Budget does not reflect amounts encumbered.
23-24
YTD Balance
Activity For
Amended
02/29/2024
02/29/2024
Budget
Normal (Abnormal)
Increase (Decrease)

Fund: 001 GENERAL FUND
Account Category: Revenues
Department: 310.000 TAXES
001-310.000-311.000 AD VALOREM TAXES (NET)
001-310.000-312.410 LOCAL OPTION 6 CENT GAS TAX
001-310.000-312.420 SECOND LOCAL OPTION FUEL TAX
001-310.000-313.100 ELECTRIC FRANCHISE TAX
001-310.000-314.100 UTILITY SERVICE TAX ELECTRIC
001-310.000-314.800 UTILITY SERVICE TAX PROPANE
001-310.000-314.900 UTILITY SERVICE TAX WATER
001-310.000-315.000 COMMUNICATION SERVICES TAX
001-310.000-319.100 INTEREST ON DELINQUENT TAXES
001-310.000-335.200 LOCAL GOVT 1 CENT SALES TAX
Total Dept 310.000 - TAXES

Available
Balance 02/29/2024
Normal (Abnormal)

% Bdgt
Used

8,077,018.00
37,000.00
17,500.00
225,000.00
290,000.00
55,000.00
100,000.00
41,000.00
1,500.00
150,000.00

7,057,242.13
12,397.46
5,673.11
107,360.70
108,678.50
30,709.05
20,269.98
12,948.40
0.00
58,869.96

944,754.93
5,486.04
2,535.22
0.00
0.00
5,185.78
10,864.68
3,325.58
0.00
34,927.07

1,019,775.87
24,602.54
11,826.89
117,639.30
181,321.50
24,290.95
79,730.02
28,051.60
1,500.00
91,130.04

87.37
33.51
32.42
47.72
37.48
55.83
20.27
31.58
0.00
39.25

8,994,018.00

7,414,149.29

1,007,079.30

1,579,868.71

82.43

Department: 320.000 LICENSES & PERMITS
001-320.000-321.100 PROF & OCCUPATIONAL LICENSES
001-320.000-322.100 BUILDING PERMITS
001-320.000-329.100 SIGN PERMITS
001-320.000-329.200 ALARM USER PERMITS
001-320.000-329.600 RENTAL REGISTRATIONS

1,300.00
750,000.00
300.00
2,000.00
2,000.00

378.00
206,138.26
70.00
1,745.00
1,400.00

0.00
55,025.00
15.00
295.00
175.00

922.00
543,861.74
230.00
255.00
600.00

29.08
27.49
23.33
87.25
70.00

Total Dept 320.000 - LICENSES & PERMITS

755,600.00

209,731.26

55,510.00

545,868.74

27.76

Department: 330.000 INTERGOVERNMENTAL REVENUE
001-330.000-331.100 FEMA GRANT MONIES
001-330.000-331.300 JAG GRANT MONIES
001-330.000-335.120 STATE REVENUE SHARING PROCEEDS
001-330.000-335.150 ALCOHOLIC BEVERAGE LICENSES
001-330.000-335.181 LOCAL GOVT 1/2 CENT SALES TAX
001-330.000-335.490 REBATE ON MUNICIPAL VEHICLES
001-330.000-335.900 ST LIGHT MAINTENANCE REIMBURSE
001-330.000-338.000 PB COUNTY & CTY WIDE OCC LIC
001-330.000-338.300 PBC SOLID WASTE RECYCL PROGRAM
001-330.000-338.400 911 DPS RELATED REIMBURSEMENTS
001-330.000-338.500 PB COUNTY 1250 MONIES

5,000.00
2,500.00
52,000.00
140.00
165,000.00
2,500.00
13,000.00
7,000.00
550.00
600.00
550.00

0.00
0.00
24,755.22
0.00
63,761.01
0.00
0.00
969.40
0.00
0.00
1,050.21

0.00
0.00
14,853.13
0.00
48,994.91
0.00
0.00
256.51
0.00
0.00
0.00

5,000.00
2,500.00
27,244.78
140.00
101,238.99
2,500.00
13,000.00
6,030.60
550.00
600.00
(500.21)

0.00
0.00
47.61
0.00
38.64
0.00
0.00
13.85
0.00
0.00
190.95

Total Dept 330.000 - INTERGOVERNMENTAL REVENUE

248,840.00

90,535.84

64,104.55

158,304.16

36.38

Department: 340.000 CHARGES FOR SERVICES
001-340.000-341.200 ZONING FEES
001-340.000-341.400 CERT COPYING RECORD SEARCH ETC
001-340.000-341.900 OTHER GEN GOVT CHARGES & FEES
001-340.000-342.100 LAW ENFORCEMENT/FIRE SERVICE
001-340.000-342.300 ALARM MONITORING
001-340.000-342.800 SPECIAL DETAIL SERVICES
001-340.000-342.900 OTHER PUB SAFETY CHARGES &FEES
001-340.000-343.400 GARBAGE AND TRASH REVENUE
001-340.000-343.900 LOT MOWING AND CLEARING

30,000.00
5,000.00
11,000.00
221,700.00
40,000.00
45,000.00
1,500.00
340,000.00
0.00

11,540.00
1,454.45
7,102.88
76,398.92
30,316.00
585.00
72.00
306,118.00
150.00

3,395.00
210.00
1,248.21
15.00
1,350.00
0.00
10.00
5,216.00
0.00

18,460.00
3,545.55
3,897.12
145,301.08
9,684.00
44,415.00
1,428.00
33,882.00
(150.00)

38.47
29.09
64.57
34.46
75.79
1.30
4.80
90.03
100.00

Total Dept 340.000 - CHARGES FOR SERVICES

694,200.00

433,737.25

11,444.21

260,462.75

62.48

Department: 350.000 FINES & FORFEITURES
001-350.000-351.100 COURT FINES - COURT CASES
001-350.000-351.300 POLICE EDUCATION $2.00
001-350.000-354.000 VIOLATIONS OF LOCAL ORDINANCES

1,850.00
400.00
25,000.00

891.89
126.12
2,301.25

211.66
29.26
940.00

958.11
273.88
22,698.75

48.21
31.53
9.21

03/20/2024 04:21 PM

Page:

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REVENUE AND EXPENDITURE REPORT FOR TOWN OF OCEAN RIDGE

GL Number

Description

Available
Balance 02/29/2024
Normal (Abnormal)

% Bdgt
Used

Fund: 001 GENERAL FUND
Account Category: Revenues
Department: 350.000 FINES & FORFEITURES
27,250.00

3,319.26

1,180.92

23,930.74

12.18

Department: 360.000 MISCELLANEOUS REVENUES
001-360.000-361.100 INTEREST EARNED (SAV,INV,ETC.)
001-360.000-361.320 INTEREST EARNED-PB CO TAX COLL
001-360.000-361.390 INTEREST OTHER (LIENS, ETC.)
001-360.000-364.410 EQUIPMENT SALES & COMPENSATION
001-360.000-366.900 MISC CONTRIB PRIVATE SOURCES

Total Dept 350.000 - FINES & FORFEITURES

200,000.00
5,000.00
1,500.00
500.00
500.00

25,442.44
0.00
48.82
0.00
300.00

0.00
0.00
0.00
0.00
0.00

174,557.56
5,000.00
1,451.18
500.00
200.00

12.72
0.00
3.25
0.00
60.00

Total Dept 360.000 - MISCELLANEOUS REVENUES

207,500.00

25,791.26

0.00

181,708.74

12.43

Department: 380.000 NON - REVENUES
001-380.000-380.100 FUND BALANCE UNAPPROPRIATED
001-380.000-388.200 INSURANCE PROCEEDS

70,724.00
5,000.00

0.00
0.00

70,724.00
5,000.00

0.00
0.00

75,724.00

0.00

75,724.00

0.00

11,003,132.00

8,177,264.16

1,139,318.98

2,825,867.84

74.32

6,000.00
459.00
825.00
17,500.00
5,000.00
3,000.00
25,171.53
500.00
2,550.00

2,500.00
191.25
298.54
4,248.10
3,298.06
1,006.40
1,823.60
0.00
1,369.50

700.00
53.55
94.99
0.00
1,051.27
251.60
455.90
0.00
0.00

3,500.00
267.75
526.46
13,251.90
1,701.94
1,993.60
23,347.93
500.00
1,180.50

41.67
41.67
36.19
24.27
65.96
33.55
7.24
0.00
53.71

61,005.53

14,735.45

2,607.31

46,270.08

24.15

146,063.00
3,500.00
3,172.34
11,217.39
51,882.98
11,004.00
660.00
3,500.00
3,650.00
600.00
387.91
2,300.00
3,600.00
3,639.00

56,508.47
0.00
0.00
4,322.90
16,309.67
5,019.08
193.32
849.62
2,774.21
201.28
364.72
0.00
0.00
1,226.25

11,261.54
0.00
0.00
861.50
3,887.49
1,042.48
0.00
0.00
384.12
50.32
91.18
0.00
0.00
0.00

89,554.53
3,500.00
3,172.34
6,894.49
35,573.31
5,984.92
466.68
2,650.38
875.79
398.72
23.19
2,300.00
3,600.00
2,412.75

38.69
0.00
0.00
38.54
31.44
45.61
29.29
24.27
76.01
33.55
94.02
0.00
0.00
33.70

245,176.62

87,769.52

17,578.63

157,407.10

35.80

89,483.63
199,956.89

39,149.02
66,261.54

6,663.46
11,138.46

50,334.61
133,695.35

43.75
33.14

Total Dept 380.000 - NON - REVENUES
Revenues
Account Category: Expenditures
Department: 511.101 TOWN COMMISSION
001-511.101-501.100 EXECUTIVE SALARIES
001-511.101-502.100 FICA TAXES
001-511.101-502.200 RETIREMENT CONTRIBUTIONS
001-511.101-502.400 WORKERS' COMPENSATION
001-511.101-504.000 TRAVEL & PER DIEM
001-511.101-504.100 COMMUNICATIONS SERV PHONE ETC
001-511.101-504.500 INSURANCE LIAB, HAZARD, DAMAGE
001-511.101-504.900 OTHER CURRENT CHARGES
001-511.101-505.400 SUBSC, MEMBERSHIPS, EDUCATION
Total Dept 511.101 - TOWN COMMISSION
Department: 512.102 TOWN MANAGER
001-512.102-501.100 EXECUTIVE SALARIES
001-512.102-501.400 OVERTIME & VACATION PAY
001-512.102-501.410 VACATION PAY
001-512.102-502.100 FICA TAXES
001-512.102-502.200 RETIREMENT CONTRIBUTIONS
001-512.102-502.300 LIFE & HEALTH INSURANCE
001-512.102-502.310 LONG TERM DISABILITY
001-512.102-502.400 WORKERS' COMPENSATION
001-512.102-504.000 TRAVEL & PER DIEM
001-512.102-504.100 COMMUNICATIONS SERV PHONE ETC
001-512.102-504.500 INSURANCE LIAB, HAZARD, DAMAGE
001-512.102-504.610 REPAIR & MAINTENANCE
001-512.102-505.210 OPERATING SUPPLIES GAS & OIL
001-512.102-505.400 SUBSC, MEMBERSHIPS, EDUCATION
Total Dept 512.102 - TOWN MANAGER
Department: 513.103 TOWN CLERK/FINANCE
001-513.103-501.100 EXECUTIVE SALARIES
001-513.103-501.200 REGULAR SALARIES AND WAGES
03/20/2024 04:21 PM

Page:

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Page 12 of 92

REVENUE AND EXPENDITURE REPORT FOR TOWN OF OCEAN RIDGE

GL Number

Description

Fund: 001 GENERAL FUND
Account Category: Expenditures
Department: 513.103 TOWN CLERK/FINANCE
001-513.103-501.210 ONE TIME LUMP SUM INCREASE
001-513.103-501.400 OVERTIME & VACATION PAY
001-513.103-501.410 VACATION PAY
001-513.103-502.100 FICA TAXES
001-513.103-502.200 RETIREMENT CONTRIBUTIONS
001-513.103-502.300 LIFE & HEALTH INSURANCE
001-513.103-502.310 LONG TERM DISABILITY
001-513.103-502.400 WORKERS' COMPENSATION
001-513.103-503.100 PROFESSIONAL SERVICES
001-513.103-503.200 ACCOUNTING & AUDITING
001-513.103-503.400 OTHER CONTRACTUAL SERVICES
001-513.103-504.000 TRAVEL & PER DIEM
001-513.103-504.500 INSURANCE LIAB, HAZARD, DAMAGE
001-513.103-504.610 REPAIR & MAINTENANCE
001-513.103-504.900 OTHER CURRENT CHARGES
001-513.103-505.400 SUBSC, MEMBERSHIPS, EDUCATION
001-513.103-506.400 MACHINERY & EQUIPMENT
Total Dept 513.103 - TOWN CLERK/FINANCE
Department: 514.104 LEGAL
001-514.104-503.100 PROFESSIONAL SERVICES
001-514.104-503.110 LEGAL SPECIAL COUNSEL
001-514.104-504.700 PRINTING
Total Dept 514.104 - LEGAL
Department: 515.105 APPOINTED BOARDS
001-515.105-504.500 INSURANCE LIAB, HAZARD, DAMAGE
001-515.105-504.900 OTHER CURRENT CHARGES
Total Dept 515.105 - APPOINTED BOARDS
Department: 519.106 OTHER GENERAL GOVERNMENT
001-519.106-503.100 PROFESSIONAL SERVICES
001-519.106-503.400 OTHER CONTRACTUAL SERVICES
001-519.106-504.100 COMMUNICATIONS SERV PHONE ETC
001-519.106-504.200 POSTAGE & FREIGHT
001-519.106-504.300 UTILITY SERVICE - ELEC & WATER
001-519.106-504.400 RENTALS & LEASES
001-519.106-504.500 INSURANCE LIAB, HAZARD, DAMAGE
001-519.106-504.610 REPAIR & MAINTENANCE
001-519.106-504.700 PRINTING
001-519.106-504.900 OTHER CURRENT CHARGES
001-519.106-504.910 ELECTION EXPENSES
001-519.106-505.100 OFFICE SUPPLIES
001-519.106-505.200 OPERATING SUPPLIES
001-519.106-505.400 SUBSC, MEMBERSHIPS, EDUCATION
001-519.106-506.400 MACHINERY & EQUIPMENT
001-519.106-507.000 COVENANT FROM DRAINAGE LOAN
001-519.106-507.010 COVENANTS FROM TH LOAN
001-519.106-507.200 DEBT SERVICE - INTEREST
03/20/2024 04:21 PM

Available
Balance 02/29/2024
Normal (Abnormal)

% Bdgt
Used

27,500.00
2,000.00
5,174.79
18,298.07
33,269.61
62,162.80
1,164.00
14,000.00
0.00
34,500.00
17,599.00
2,650.00
1,163.72
1,000.00
4,500.00
2,225.00
1,000.00

0.00
10,885.44
0.00
8,896.67
12,132.47
16,955.75
431.00
2,548.86
300.00
6,570.00
0.00
1,076.47
1,094.16
376.96
3,117.15
395.00
0.00

0.00
2,381.00
0.00
1,544.00
2,738.82
3,477.35
0.00
0.00
0.00
0.00
0.00
0.00
273.54
0.00
216.30
0.00
0.00

27,500.00
(8,885.44)
5,174.79
9,401.40
21,137.14
45,207.05
733.00
11,451.14
(300.00)
27,930.00
17,599.00
1,573.53
69.56
623.04
1,382.85
1,830.00
1,000.00

0.00
544.27
0.00
48.62
36.47
27.28
37.03
18.21
100.00
19.04
0.00
40.62
94.02
37.70
69.27
17.75
0.00

517,647.51

170,190.49

28,432.93

347,457.02

32.88

172,500.00
183,000.00
5,000.00

38,216.98
950.00
0.00

9,988.61
570.00
0.00

134,283.02
182,050.00
5,000.00

22.15
0.52
0.00

360,500.00

39,166.98

10,558.61

321,333.02

10.86

5,430.69
750.00

5,105.93
500.58

1,276.48
500.58

324.76
249.42

94.02
66.74

6,180.69

5,606.51

1,777.06

574.18

90.71

84,000.00
55,935.71
14,990.00
3,240.00
10,000.00
2,040.00
163,627.92
52,430.00
3,000.00
18,075.00
13,200.00
8,000.00
4,500.00
22,678.00
1,000.00
400,000.00
223,000.00
158,000.00

37,498.39
20,345.00
6,413.65
49.47
3,852.28
1,485.35
148,074.76
23,430.49
2,915.70
8,979.59
646.04
1,733.33
3,047.15
1,507.40
0.00
467,943.68
71,692.88
161.10

11,113.53
15,920.00
1,348.25
0.00
681.02
297.07
37,018.88
4,437.37
0.00
227.77
0.00
303.57
1,743.52
0.00
0.00
233,971.84
0.00
0.00

46,501.61
35,590.71
8,576.35
3,190.53
6,147.72
554.65
15,553.16
28,999.51
84.30
9,095.41
12,553.96
6,266.67
1,452.85
21,170.60
1,000.00
(67,943.68)
151,307.12
157,838.90

44.64
36.37
42.79
1.53
38.52
72.81
90.49
44.69
97.19
49.68
4.89
21.67
67.71
6.65
0.00
116.99
32.15
0.10

Page:

3/7

Page 12 of 92

Page 13 of 92

REVENUE AND EXPENDITURE REPORT FOR TOWN OF OCEAN RIDGE

GL Number

Description

Available
Balance 02/29/2024
Normal (Abnormal)

% Bdgt
Used

Fund: 001 GENERAL FUND
Account Category: Expenditures
Department: 519.106 OTHER GENERAL GOVERNMENT
Total Dept 519.106 - OTHER GENERAL GOVERNMENT

1,237,716.63

799,776.26

307,062.82

437,940.37

64.62

Department: 521.107 LAW ENFORCEMENT & FIRE CONTROL
001-521.107-501.100 EXECUTIVE SALARIES
001-521.107-501.110 ONE TIME LUMP SUM INCREASE
001-521.107-501.200 REGULAR SALARIES AND WAGES
001-521.107-501.210 ONE TIME LUMP SUM INCREASE
001-521.107-501.400 OVERTIME & VACATION PAY
001-521.107-501.410 VACATION PAY
001-521.107-501.500 SPECIAL PAY INCENTIVE
001-521.107-501.510 SPECIAL DETAIL PAY
001-521.107-501.600 HOLIDAY PAY
001-521.107-502.100 FICA TAXES
001-521.107-502.200 RETIREMENT CONTRIBUTIONS
001-521.107-502.300 LIFE & HEALTH INSURANCE
001-521.107-502.310 LONG TERM DISABILITY
001-521.107-502.400 WORKERS' COMPENSATION
001-521.107-503.100 PROFESSIONAL SERVICES
001-521.107-503.400 OTHER CONTRACTUAL SERVICES
001-521.107-504.000 TRAVEL & PER DIEM
001-521.107-504.100 COMMUNICATIONS SERV PHONE ETC
001-521.107-504.200 POSTAGE & FREIGHT
001-521.107-504.300 UTILITY SERVICE - ELEC & WATER
001-521.107-504.400 RENTALS & LEASES
001-521.107-504.500 INSURANCE LIAB, HAZARD, DAMAGE
001-521.107-504.610 REPAIR & MAINTENANCE
001-521.107-504.620 REPAIR & MAINTENANCE VEHICLE
001-521.107-504.630 REPAIR & MAINTENANCE DISPATCH
001-521.107-504.700 PRINTING
001-521.107-504.900 OTHER CURRENT CHARGES
001-521.107-505.100 OFFICE SUPPLIES
001-521.107-505.200 OPERATING SUPPLIES
001-521.107-505.210 OPERATING SUPPLIES GAS & OIL
001-521.107-505.220 OPERATING SUPPLIES UNIFORM/EMB
001-521.107-505.400 SUBSC, MEMBERSHIPS, EDUCATION
001-521.107-506.400 MACHINERY & EQUIPMENT

131,645.60
2,000.00
1,803,820.62
26,570.00
125,000.00
15,000.00
18,000.00
40,000.00
103,038.61
148,063.17
557,615.30
312,058.00
9,792.00
87,500.00
94,335.00
1,423,480.84
104,200.00
23,700.00
1,500.00
12,500.00
3,328.00
56,972.40
80,210.00
25,500.00
22,500.00
1,500.00
3,500.00
5,000.00
25,300.00
50,750.00
24,698.00
18,460.00
34,000.00

53,736.99
0.00
642,898.15
2,000.00
74,558.15
1,766.14
5,450.00
935.00
34,349.83
62,449.10
184,983.19
95,045.30
2,908.42
21,240.70
29,936.20
711,740.42
214.97
9,091.60
199.95
4,595.02
1,353.42
55,550.06
26,859.41
4,142.11
14,061.70
116.02
170.17
1,158.51
6,839.28
15,092.82
3,462.41
10,552.38
30,989.86

9,530.77
0.00
118,059.56
0.00
12,649.04
1,005.97
1,090.00
0.00
2,564.97
11,133.36
40,960.79
20,142.95
0.00
0.00
3,177.90
0.00
0.00
2,493.69
19.99
722.71
211.27
13,220.69
17,038.44
1,013.39
155.80
0.00
0.00
407.61
1,486.50
4,139.55
345.24
150.00
0.00

77,908.61
2,000.00
1,160,922.47
24,570.00
50,441.85
13,233.86
12,550.00
39,065.00
68,688.78
85,614.07
372,632.11
217,012.70
6,883.58
66,259.30
64,398.80
711,740.42
103,985.03
14,608.40
1,300.05
7,904.98
1,974.58
1,422.34
53,350.59
21,357.89
8,438.30
1,383.98
3,329.83
3,841.49
18,460.72
35,657.18
21,235.59
7,907.62
3,010.14

40.82
0.00
35.64
7.53
59.65
11.77
30.28
2.34
33.34
42.18
33.17
30.46
29.70
24.28
31.73
50.00
0.21
38.36
13.33
36.76
40.67
97.50
33.49
16.24
62.50
7.73
4.86
23.17
27.03
29.74
14.02
57.16
91.15

5,391,537.54

2,108,447.28

261,720.19

3,283,090.26

39.11

135,175.17
2,500.00
1,000.00
10,340.90
1,351.75
23,548.00
996.00
10,500.00
290,907.00

40,627.40
0.00
2,917.17
3,331.15
4,750.83
9,285.98
101.52
2,548.86
117,417.44

5,796.71
0.00
806.81
505.18
896.10
1,877.50
0.00
0.00
36,459.21

94,547.77
2,500.00
(1,917.17)
7,009.75
(3,399.08)
14,262.02
894.48
7,951.14
173,489.56

30.06
0.00
291.72
32.21
351.46
39.43
10.19
24.27
40.36

Total Dept 521.107 - LAW ENFORCEMENT & FIRE
CONTROL
Department: 524.108 INSPECTIONS
001-524.108-501.200 REGULAR SALARIES AND WAGES
001-524.108-501.210 ONE TIME LUMP SUM INCREASE
001-524.108-501.400 OVERTIME & VACATION PAY
001-524.108-502.100 FICA TAXES
001-524.108-502.200 RETIREMENT CONTRIBUTIONS
001-524.108-502.300 LIFE & HEALTH INSURANCE
001-524.108-502.310 LONG TERM DISABILITY
001-524.108-502.400 WORKERS' COMPENSATION
001-524.108-503.100 PROFESSIONAL SERVICES
03/20/2024 04:21 PM

Page:

4/7

Page 13 of 92

Page 14 of 92

REVENUE AND EXPENDITURE REPORT FOR TOWN OF OCEAN RIDGE

GL Number

Description

Fund: 001 GENERAL FUND
Account Category: Expenditures
Department: 524.108 INSPECTIONS
001-524.108-503.400 OTHER CONTRACTUAL SERVICES
001-524.108-504.000 TRAVEL & PER DIEM
001-524.108-504.100 COMMUNICATIONS SERV PHONE ETC
001-524.108-504.200 POSTAGE & FREIGHT
001-524.108-504.400 RENTALS & LEASES
001-524.108-504.500 INSURANCE LIAB, HAZARD, DAMAGE
001-524.108-504.610 REPAIR & MAINTENANCE
001-524.108-504.620 REPAIR & MAINTENANCE VEHICLE
001-524.108-504.700 PRINTING
001-524.108-504.900 OTHER CURRENT CHARGES
001-524.108-505.100 OFFICE SUPPLIES
001-524.108-505.200 OPERATING SUPPLIES
001-524.108-505.210 OPERATING SUPPLIES GAS & OIL
001-524.108-505.220 OPERATING SUPPLIES UNIFORM/EMB
001-524.108-505.400 SUBSC, MEMBERSHIPS, EDUCATION
001-524.108-506.400 MACHINERY & EQUIPMENT
Total Dept 524.108 - INSPECTIONS

Available
Balance 02/29/2024
Normal (Abnormal)

% Bdgt
Used

33,500.00
2,525.00
1,200.00
1,760.00
3,985.00
1,163.72
79,890.00
2,000.00
500.00
7,200.00
1,750.00
500.00
3,500.00
300.00
4,870.00
4,900.00

13,500.00
0.00
682.49
0.00
1,004.60
1,094.16
0.00
0.00
247.50
522.21
0.00
199.00
59.94
0.00
383.00
0.00

0.00
0.00
170.63
0.00
251.15
273.54
0.00
0.00
138.76
0.00
0.00
0.00
0.00
0.00
0.00
0.00

20,000.00
2,525.00
517.51
1,760.00
2,980.40
69.56
79,890.00
2,000.00
252.50
6,677.79
1,750.00
301.00
3,440.06
300.00
4,487.00
4,900.00

40.30
0.00
56.87
0.00
25.21
94.02
0.00
0.00
49.50
7.25
0.00
39.80
1.71
0.00
7.86
0.00

625,862.54

198,673.25

47,175.59

427,189.29

31.74

Department: 534.111 GARBAGE & SOLID WASTE
001-534.111-503.400 OTHER CONTRACTUAL SERVICES

312,000.00

130,781.12

25,743.60

181,218.88

41.92

Total Dept 534.111 - GARBAGE & SOLID WASTE

312,000.00

130,781.12

25,743.60

181,218.88

41.92

Department: 539.112 OTHER PHYSICAL ENVIRONMENT
001-539.112-503.100 PROFESSIONAL SERVICES
001-539.112-503.120 TOWN ENGINEER
001-539.112-503.400 OTHER CONTRACTUAL SERVICES
001-539.112-504.610 REPAIR & MAINTENANCE

0.00
118,000.00
349,480.00
11,000.00

5,000.00
17,428.00
99,730.03
3,184.94

0.00
3,557.50
34,204.70
2,691.74

(5,000.00)
100,572.00
249,749.97
7,815.06

100.00
14.77
28.54
28.95

Total Dept 539.112 - OTHER PHYSICAL ENVIRONMENT

478,480.00

125,342.97

40,453.94

353,137.03

26.20

Department: 541.113 PUBLIC WORKS
001-541.113-501.200 REGULAR SALARIES AND WAGES
001-541.113-501.210 ONE TIME LUMP SUM INCREASE
001-541.113-501.400 OVERTIME & VACATION PAY
001-541.113-501.410 VACATION PAY
001-541.113-502.100 FICA TAXES
001-541.113-502.200 RETIREMENT CONTRIBUTIONS
001-541.113-502.300 LIFE & HEALTH INSURANCE
001-541.113-502.310 LONG TERM DISABILITY
001-541.113-502.400 WORKERS' COMPENSATION
001-541.113-503.100 PROFESSIONAL SERVICES
001-541.113-504.300 UTILITY SERVICE - ELEC & WATER
001-541.113-504.500 INSURANCE LIAB, HAZARD, DAMAGE
001-541.113-504.610 REPAIR & MAINTENANCE
001-541.113-504.620 REPAIR & MAINTENANCE VEHICLE
001-541.113-505.200 OPERATING SUPPLIES
001-541.113-505.210 OPERATING SUPPLIES GAS & OIL
001-541.113-505.220 OPERATING SUPPLIES UNIFORM/EMB
001-541.113-505.230 OPERATING SUPPLIES SMALL TOOLS
001-541.113-505.300 ROAD MATERIALS & SUPPLIES

157,140.90
5,000.00
6,000.00
3,399.68
12,021.28
28,014.29
36,487.40
675.00
10,500.00
13,000.00
57,000.00
1,163.72
59,000.00
6,000.00
4,700.00
9,000.00
1,200.00
3,000.00
20,000.00

67,747.63
0.00
5,208.66
0.00
5,581.17
7,577.22
9,964.36
277.44
2,548.86
0.00
29,774.33
1,094.16
1,811.00
925.55
2,007.85
314.69
150.00
224.11
1,270.65

11,013.22
0.00
1,140.07
0.00
929.72
1,649.20
2,048.36
0.00
0.00
0.00
3,491.90
273.54
213.72
640.06
18.98
0.00
0.00
224.11
1,000.00

89,393.27
5,000.00
791.34
3,399.68
6,440.11
20,437.07
26,523.04
397.56
7,951.14
13,000.00
27,225.67
69.56
57,189.00
5,074.45
2,692.15
8,685.31
1,050.00
2,775.89
18,729.35

43.11
0.00
86.81
0.00
46.43
27.05
27.31
41.10
24.27
0.00
52.24
94.02
3.07
15.43
42.72
3.50
12.50
7.47
6.35

03/20/2024 04:21 PM

Page:

5/7

Page 14 of 92

Page 15 of 92

REVENUE AND EXPENDITURE REPORT FOR TOWN OF OCEAN RIDGE

GL Number

Description

Fund: 001 GENERAL FUND
Account Category: Expenditures
Department: 541.113 PUBLIC WORKS
001-541.113-505.400 SUBSC, MEMBERSHIPS, EDUCATION
001-541.113-506.400 MACHINERY & EQUIPMENT
Total Dept 541.113 - PUBLIC WORKS
Department: 580.114 CONTINGENCY
001-580.114-509.110 TRANSFER TO CAPITAL PROJECTS
001-580.114-509.900 CONTINGENCY
Total Dept 580.114 - CONTINGENCY
Expenditures

Available
Balance 02/29/2024
Normal (Abnormal)

% Bdgt
Used

1,050.00
10,000.00

0.00
0.00

1,050.00
10,000.00

0.00
0.00

444,352.27

136,477.68

22,642.88

307,874.59

30.71

1,172,673.00
150,000.00

0.00
75,526.15

0.00
70,255.00

1,172,673.00
74,473.85

0.00
50.35

1,322,673.00

75,526.15

70,255.00

1,247,146.85

5.71

11,003,132.33

3,892,493.66

836,008.56

7,110,638.67

35.38

11,003,132.00
11,003,132.33

8,177,264.16
3,892,493.66

1,139,318.98
836,008.56

2,825,867.84
7,110,638.67

(0.33)

4,284,770.50

303,310.42

(4,284,770.83)

Fund 001 - GENERAL FUND:
TOTAL REVENUES
TOTAL EXPENDITURES
NET OF REVENUES & EXPENDITURES:

03/20/2024 04:21 PM

Page:

6/7

Page 15 of 92

Page 16 of 92

REVENUE AND EXPENDITURE REPORT FOR TOWN OF OCEAN RIDGE

GL Number

Description

Fund: 302 CAPITAL PROJECTS FUND
Account Category: Revenues
Department: 380.000 NON - REVENUES
302-380.000-380.100 FUND BALANCE UNAPPROPRIATED
302-380.000-381.100 INTERFUND TRANSFER

Available
Balance 02/29/2024
Normal (Abnormal)

% Bdgt
Used

1,125,833.00
1,172,673.00

0.00
0.00

1,125,833.00
1,172,673.00

0.00
0.00

2,298,506.00

0.00

2,298,506.00

0.00

2,298,506.00

0.00

2,298,506.00

0.00

20,000.00
33,200.00

0.00
18,134.11

0.00
0.00

20,000.00
15,065.89

0.00
54.62

Total Dept 519.106 - OTHER GENERAL GOVERNMENT

53,200.00

18,134.11

0.00

35,065.89

34.09

Department: 521.107 LAW ENFORCEMENT & FIRE CONTROL
302-521.107-506.400 MACHINERY & EQUIPMENT

204,233.00

55,691.18

0.00

148,541.82

27.27

204,233.00

55,691.18

0.00

148,541.82

27.27

Department: 524.108 INSPECTIONS
302-524.108-506.400 MACHINERY & EQUIPMENT

26,350.00

0.00

26,350.00

0.00

Total Dept 524.108 - INSPECTIONS

26,350.00

0.00

26,350.00

0.00

2,839,923.00

104,414.00

7,078.00

2,735,509.00

3.68

Total Dept 380.000 - NON - REVENUES
Revenues
Account Category: Expenditures
Department: 519.106 OTHER GENERAL GOVERNMENT
302-519.106-503.100 PROFESSIONAL SERVICES
302-519.106-506.400 MACHINERY & EQUIPMENT

Total Dept 521.107 - LAW ENFORCEMENT & FIRE
CONTROL

Department: 539.112 OTHER PHYSICAL ENVIRONMENT
302-539.112-506.300 IMPROVEMENTS NOT BUILDINGS

2,839,923.00

104,414.00

7,078.00

2,735,509.00

3.68

Department: 541.113 PUBLIC WORKS
302-541.113-506.400 MACHINERY & EQUIPMENT

Total Dept 539.112 - OTHER PHYSICAL ENVIRONMENT

24,800.00

0.00

24,800.00

0.00

Total Dept 541.113 - PUBLIC WORKS

24,800.00

0.00

24,800.00

0.00

3,148,506.00

178,239.29

7,078.00

2,970,266.71

5.66

TOTAL REVENUES
TOTAL EXPENDITURES

2,298,506.00
3,148,506.00

0.00
178,239.29

0.00
7,078.00

2,298,506.00
2,970,266.71

NET OF REVENUES & EXPENDITURES:

(850,000.00)

(178,239.29)

(7,078.00)

(671,760.71)

TOTAL REVENUES - ALL FUNDS
TOTAL EXPENDITURES - ALL FUNDS

13,301,638.00
14,151,638.33

8,177,264.16
4,070,732.95

1,139,318.98
843,086.56

5,124,373.84
10,080,905.38

NET OF REVENUES & EXPENDITURES:

(850,000.33)

4,106,531.21

296,232.42

(4,956,531.54)

Expenditures
Fund 302 - CAPITAL PROJECTS FUND:

Report Totals:

03/20/2024 04:21 PM

Page:

7/7

Page 16 of 92

Page 17 of 92

REVENUE AND EXPENDITURE REPORT FOR TOWN OF OCEAN RIDGE

GL Number

Description

Available
Balance 02/29/2024
Normal (Abnormal)

% Bdgt
Used

8,077,018.00
37,000.00
17,500.00
225,000.00
290,000.00
55,000.00
100,000.00
41,000.00
1,500.00
150,000.00

7,057,242.13
12,397.46
5,673.11
107,360.70
108,678.50
30,709.05
20,269.98
12,948.40
0.00
58,869.96

944,754.93
5,486.04
2,535.22
0.00
0.00
5,185.78
10,864.68
3,325.58
0.00
34,927.07

1,019,775.87
24,602.54
11,826.89
117,639.30
181,321.50
24,290.95
79,730.02
28,051.60
1,500.00
91,130.04

87.37
33.51
32.42
47.72
37.48
55.83
20.27
31.58
0.00
39.25

8,994,018.00

7,414,149.29

1,007,079.30

1,579,868.71

82.43

1,300.00
750,000.00
300.00
2,000.00
2,000.00

378.00
206,138.26
70.00
1,745.00
1,400.00

0.00
55,025.00
15.00
295.00
175.00

922.00
543,861.74
230.00
255.00
600.00

29.08
27.49
23.33
87.25
70.00

Total Dept 320.000 - LICENSES & PERMITS

755,600.00

209,731.26

55,510.00

545,868.74

27.76

5,000.00
2,500.00
52,000.00
140.00
165,000.00
2,500.00
13,000.00
7,000.00
550.00
600.00
550.00

0.00
0.00
24,755.22
0.00
63,761.01
0.00
0.00
969.40
0.00
0.00
1,050.21

0.00
0.00
14,853.13
0.00
48,994.91
0.00
0.00
256.51
0.00
0.00
0.00

5,000.00
2,500.00
27,244.78
140.00
101,238.99
2,500.00
13,000.00
6,030.60
550.00
600.00
(500.21)

0.00
0.00
47.61
0.00
38.64
0.00
0.00
13.85
0.00
0.00
190.95

Total Dept 330.000 - INTERGOVERNMENTAL REVENUE

248,840.00

90,535.84

64,104.55

158,304.16

36.38

30,000.00
5,000.00
11,000.00
221,700.00
40,000.00
45,000.00
1,500.00
340,000.00
0.00

11,540.00
1,454.45
7,102.88
76,398.92
30,316.00
585.00
72.00
306,118.00
150.00

3,395.00
210.00
1,248.21
15.00
1,350.00
0.00
10.00
5,216.00
0.00

18,460.00
3,545.55
3,897.12
145,301.08
9,684.00
44,415.00
1,428.00
33,882.00
(150.00)

38.47
29.09
64.57
34.46
75.79
1.30
4.80
90.03
100.00

Total Dept 340.000 - CHARGES FOR SERVICES

694,200.00

433,737.25

11,444.21

260,462.75

62.48

Department: 350.000 FINES & FORFEITURES
001-350.000-351.100 COURT FINES - COURT CASES
001-350.000-351.300 POLICE EDUCATION $2.00
001-350.000-354.000 VIOLATIONS OF LOCAL ORDINANCES

1,850.00
400.00
25,000.00

891.89
126.12
2,301.25

211.66
29.26
940.00

958.11
273.88
22,698.75

48.21
31.53
9.21

03/20/2024 04:21 PM

Page:

1/7

Page 17 of 92

Page 18 of 92

REVENUE AND EXPENDITURE REPORT FOR TOWN OF OCEAN RIDGE

GL Number

Description

Available
Balance 02/29/2024
Normal (Abnormal)

% Bdgt
Used

Fund: 001 GENERAL FUND
Account Category: Revenues
Department: 350.000 FINES & FORFEITURES
27,250.00

3,319.26

1,180.92

23,930.74

12.18

Total Dept 350.000 - FINES & FORFEITURES

200,000.00
5,000.00
1,500.00
500.00
500.00

25,442.44
0.00
48.82
0.00
300.00

0.00
0.00
0.00
0.00
0.00

174,557.56
5,000.00
1,451.18
500.00
200.00

12.72
0.00
3.25
0.00
60.00

Total Dept 360.000 - MISCELLANEOUS REVENUES

207,500.00

25,791.26

0.00

181,708.74

12.43

Department: 380.000 NON - REVENUES
001-380.000-380.100 FUND BALANCE UNAPPROPRIATED
001-380.000-388.200 INSURANCE PROCEEDS

70,724.00
5,000.00

0.00
0.00

70,724.00
5,000.00

0.00
0.00

75,724.00

0.00

75,724.00

0.00

11,003,132.00

8,177,264.16

1,139,318.98

2,825,867.84

74.32

6,000.00
459.00
825.00
17,500.00
5,000.00
3,000.00
25,171.53
500.00
2,550.00

2,500.00
191.25
298.54
4,248.10
3,298.06
1,006.40
1,823.60
0.00
1,369.50

700.00
53.55
94.99
0.00
1,051.27
251.60
455.90
0.00
0.00

3,500.00
267.75
526.46
13,251.90
1,701.94
1,993.60
23,347.93
500.00
1,180.50

41.67
41.67
36.19
24.27
65.96
33.55
7.24
0.00
53.71

61,005.53

14,735.45

2,607.31

46,270.08

24.15

146,063.00
3,500.00
3,172.34
11,217.39
51,882.98
11,004.00
660.00
3,500.00
3,650.00
600.00
387.91
2,300.00
3,600.00
3,639.00

56,508.47
0.00
0.00
4,322.90
16,309.67
5,019.08
193.32
849.62
2,774.21
201.28
364.72
0.00
0.00
1,226.25

11,261.54
0.00
0.00
861.50
3,887.49
1,042.48
0.00
0.00
384.12
50.32
91.18
0.00
0.00
0.00

89,554.53
3,500.00
3,172.34
6,894.49
35,573.31
5,984.92
466.68
2,650.38
875.79
398.72
23.19
2,300.00
3,600.00
2,412.75

38.69
0.00
0.00
38.54
31.44
45.61
29.29
24.27
76.01
33.55
94.02
0.00
0.00
33.70

245,176.62

87,769.52

17,578.63

157,407.10

35.80

89,483.63
199,956.89

39,149.02
66,261.54

6,663.46
11,138.46

50,334.61
133,695.35

43.75
33.14

Page:

2/7

Page 18 of 92

Page 19 of 92

REVENUE AND EXPENDITURE REPORT FOR TOWN OF OCEAN RIDGE

GL Number

Description

Available
Balance 02/29/2024
Normal (Abnormal)

% Bdgt
Used

27,500.00
2,000.00
5,174.79
18,298.07
33,269.61
62,162.80
1,164.00
14,000.00
0.00
34,500.00
17,599.00
2,650.00
1,163.72
1,000.00
4,500.00
2,225.00
1,000.00

0.00
10,885.44
0.00
8,896.67
12,132.47
16,955.75
431.00
2,548.86
300.00
6,570.00
0.00
1,076.47
1,094.16
376.96
3,117.15
395.00
0.00

0.00
2,381.00
0.00
1,544.00
2,738.82
3,477.35
0.00
0.00
0.00
0.00
0.00
0.00
273.54
0.00
216.30
0.00
0.00

27,500.00
(8,885.44)
5,174.79
9,401.40
21,137.14
45,207.05
733.00
11,451.14
(300.00)
27,930.00
17,599.00
1,573.53
69.56
623.04
1,382.85
1,830.00
1,000.00

0.00
544.27
0.00
48.62
36.47
27.28
37.03
18.21
100.00
19.04
0.00
40.62
94.02
37.70
69.27
17.75
0.00

517,647.51

170,190.49

28,432.93

347,457.02

32.88

172,500.00
183,000.00
5,000.00

38,216.98
950.00
0.00

9,988.61
570.00
0.00

134,283.02
182,050.00
5,000.00

22.15
0.52
0.00

360,500.00

39,166.98

10,558.61

321,333.02

10.86

5,430.69
750.00

5,105.93
500.58

1,276.48
500.58

324.76
249.42

94.02
66.74

6,180.69

5,606.51

1,777.06

574.18

90.71

84,000.00
55,935.71
14,990.00
3,240.00
10,000.00
2,040.00
163,627.92
52,430.00
3,000.00
18,075.00
13,200.00
8,000.00
4,500.00
22,678.00
1,000.00
400,000.00
223,000.00
158,000.00

37,498.39
20,345.00
6,413.65
49.47
3,852.28
1,485.35
148,074.76
23,430.49
2,915.70
8,979.59
646.04
1,733.33
3,047.15
1,507.40
0.00
467,943.68
71,692.88
161.10

11,113.53
15,920.00
1,348.25
0.00
681.02
297.07
37,018.88
4,437.37
0.00
227.77
0.00
303.57
1,743.52
0.00
0.00
233,971.84
0.00
0.00

46,501.61
35,590.71
8,576.35
3,190.53
6,147.72
554.65
15,553.16
28,999.51
84.30
9,095.41
12,553.96
6,266.67
1,452.85
21,170.60
1,000.00
(67,943.68)
151,307.12
157,838.90

44.64
36.37
42.79
1.53
38.52
72.81
90.49
44.69
97.19
49.68
4.89
21.67
67.71
6.65
0.00
116.99
32.15
0.10

Page:

3/7

Page 19 of 92

Page 20 of 92

REVENUE AND EXPENDITURE REPORT FOR TOWN OF OCEAN RIDGE

GL Number

Description

Available
Balance 02/29/2024
Normal (Abnormal)

% Bdgt
Used

Fund: 001 GENERAL FUND
Account Category: Expenditures
Department: 519.106 OTHER GENERAL GOVERNMENT
Total Dept 519.106 - OTHER GENERAL GOVERNMENT

1,237,716.63

799,776.26

307,062.82

437,940.37

64.62

40.82
0.00
35.64
7.53
59.65
11.77
30.28
2.34
33.34
42.18
33.17
30.46
29.70
24.28
31.73
50.00
0.21
38.36
13.33
36.76
40.67
97.50
33.49
16.24
62.50
7.73
4.86
23.17
27.03
29.74
14.02
57.16
91.15

5,391,537.54

2,108,447.28

261,720.19

3,283,090.26

39.11

135,175.17
2,500.00
1,000.00
10,340.90
1,351.75
23,548.00
996.00
10,500.00
290,907.00

40,627.40
0.00
2,917.17
3,331.15
4,750.83
9,285.98
101.52
2,548.86
117,417.44

5,796.71
0.00
806.81
505.18
896.10
1,877.50
0.00
0.00
36,459.21

94,547.77
2,500.00
(1,917.17)
7,009.75
(3,399.08)
14,262.02
894.48
7,951.14
173,489.56

30.06
0.00
291.72
32.21
351.46
39.43
10.19
24.27
40.36

Page:

4/7

Page 20 of 92

Page 21 of 92

REVENUE AND EXPENDITURE REPORT FOR TOWN OF OCEAN RIDGE

GL Number

Description

Available
Balance 02/29/2024
Normal (Abnormal)

% Bdgt
Used

33,500.00
2,525.00
1,200.00
1,760.00
3,985.00
1,163.72
79,890.00
2,000.00
500.00
7,200.00
1,750.00
500.00
3,500.00
300.00
4,870.00
4,900.00

13,500.00
0.00
682.49
0.00
1,004.60
1,094.16
0.00
0.00
247.50
522.21
0.00
199.00
59.94
0.00
383.00
0.00

0.00
0.00
170.63
0.00
251.15
273.54
0.00
0.00
138.76
0.00
0.00
0.00
0.00
0.00
0.00
0.00

20,000.00
2,525.00
517.51
1,760.00
2,980.40
69.56
79,890.00
2,000.00
252.50
6,677.79
1,750.00
301.00
3,440.06
300.00
4,487.00
4,900.00

40.30
0.00
56.87
0.00
25.21
94.02
0.00
0.00
49.50
7.25
0.00
39.80
1.71
0.00
7.86
0.00

625,862.54

198,673.25

47,175.59

427,189.29

31.74

Department: 534.111 GARBAGE & SOLID WASTE
001-534.111-503.400 OTHER CONTRACTUAL SERVICES

312,000.00

130,781.12

25,743.60

181,218.88

41.92

Total Dept 534.111 - GARBAGE & SOLID WASTE

312,000.00

130,781.12

25,743.60

181,218.88

41.92

0.00
118,000.00
349,480.00
11,000.00

5,000.00
17,428.00
99,730.03
3,184.94

0.00
3,557.50
34,204.70
2,691.74

(5,000.00)
100,572.00
249,749.97
7,815.06

100.00
14.77
28.54
28.95

Total Dept 539.112 - OTHER PHYSICAL ENVIRONMENT

478,480.00

125,342.97

40,453.94

353,137.03

26.20

157,140.90
5,000.00
6,000.00
3,399.68
12,021.28
28,014.29
36,487.40
675.00
10,500.00
13,000.00
57,000.00
1,163.72
59,000.00
6,000.00
4,700.00
9,000.00
1,200.00
3,000.00
20,000.00

67,747.63
0.00
5,208.66
0.00
5,581.17
7,577.22
9,964.36
277.44
2,548.86
0.00
29,774.33
1,094.16
1,811.00
925.55
2,007.85
314.69
150.00
224.11
1,270.65

11,013.22
0.00
1,140.07
0.00
929.72
1,649.20
2,048.36
0.00
0.00
0.00
3,491.90
273.54
213.72
640.06
18.98
0.00
0.00
224.11
1,000.00

89,393.27
5,000.00
791.34
3,399.68
6,440.11
20,437.07
26,523.04
397.56
7,951.14
13,000.00
27,225.67
69.56
57,189.00
5,074.45
2,692.15
8,685.31
1,050.00
2,775.89
18,729.35

43.11
0.00
86.81
0.00
46.43
27.05
27.31
41.10
24.27
0.00
52.24
94.02
3.07
15.43
42.72
3.50
12.50
7.47
6.35

03/20/2024 04:21 PM

Page:

5/7

Page 21 of 92

Page 22 of 92

REVENUE AND EXPENDITURE REPORT FOR TOWN OF OCEAN RIDGE

GL Number

Description

Available
Balance 02/29/2024
Normal (Abnormal)

% Bdgt
Used

1,050.00
10,000.00

0.00
0.00

1,050.00
10,000.00

0.00
0.00

444,352.27

136,477.68

22,642.88

307,874.59

30.71

1,172,673.00
150,000.00

0.00
75,526.15

0.00
70,255.00

1,172,673.00
74,473.85

0.00
50.35

1,322,673.00

75,526.15

70,255.00

1,247,146.85

5.71

11,003,132.33

3,892,493.66

836,008.56

7,110,638.67

35.38

11,003,132.00
11,003,132.33

8,177,264.16
3,892,493.66

1,139,318.98
836,008.56

2,825,867.84
7,110,638.67

(0.33)

4,284,770.50

303,310.42

(4,284,770.83)

Fund 001 - GENERAL FUND:
TOTAL REVENUES
TOTAL EXPENDITURES
NET OF REVENUES & EXPENDITURES:

03/20/2024 04:21 PM

Page:

6/7

Page 22 of 92

Page 23 of 92

REVENUE AND EXPENDITURE REPORT FOR TOWN OF OCEAN RIDGE

GL Number

Description

Fund: 302 CAPITAL PROJECTS FUND
Account Category: Revenues
Department: 380.000 NON - REVENUES
302-380.000-380.100 FUND BALANCE UNAPPROPRIATED
302-380.000-381.100 INTERFUND TRANSFER

Available
Balance 02/29/2024
Normal (Abnormal)

% Bdgt
Used

1,125,833.00
1,172,673.00

0.00
0.00

1,125,833.00
1,172,673.00

0.00
0.00

2,298,506.00

0.00

2,298,506.00

0.00

2,298,506.00

0.00

2,298,506.00

0.00

20,000.00
33,200.00

0.00
18,134.11

0.00
0.00

20,000.00
15,065.89

0.00
54.62

Total Dept 519.106 - OTHER GENERAL GOVERNMENT

53,200.00

18,134.11

0.00

35,065.89

34.09

Department: 521.107 LAW ENFORCEMENT & FIRE CONTROL
302-521.107-506.400 MACHINERY & EQUIPMENT

204,233.00

55,691.18

0.00

148,541.82

27.27

204,233.00

55,691.18

0.00

148,541.82

27.27

Department: 524.108 INSPECTIONS
302-524.108-506.400 MACHINERY & EQUIPMENT

26,350.00

0.00

26,350.00

0.00

Total Dept 524.108 - INSPECTIONS

26,350.00

0.00

26,350.00

0.00

2,839,923.00

104,414.00

7,078.00

2,735,509.00

3.68

Total Dept 521.107 - LAW ENFORCEMENT & FIRE
CONTROL

Department: 539.112 OTHER PHYSICAL ENVIRONMENT
302-539.112-506.300 IMPROVEMENTS NOT BUILDINGS

2,839,923.00

104,414.00

7,078.00

2,735,509.00

3.68

Department: 541.113 PUBLIC WORKS
302-541.113-506.400 MACHINERY & EQUIPMENT

Total Dept 539.112 - OTHER PHYSICAL ENVIRONMENT

24,800.00

0.00

24,800.00

0.00

Total Dept 541.113 - PUBLIC WORKS

24,800.00

0.00

24,800.00

0.00

3,148,506.00

178,239.29

7,078.00

2,970,266.71

5.66

TOTAL REVENUES
TOTAL EXPENDITURES

2,298,506.00
3,148,506.00

0.00
178,239.29

0.00
7,078.00

2,298,506.00
2,970,266.71

NET OF REVENUES & EXPENDITURES:

(850,000.00)

(178,239.29)

(7,078.00)

(671,760.71)

TOTAL REVENUES - ALL FUNDS
TOTAL EXPENDITURES - ALL FUNDS

13,301,638.00
14,151,638.33

8,177,264.16
4,070,732.95

1,139,318.98
843,086.56

5,124,373.84
10,080,905.38

NET OF REVENUES & EXPENDITURES:

(850,000.33)

4,106,531.21

296,232.42

(4,956,531.54)

Expenditures
Fund 302 - CAPITAL PROJECTS FUND:

Report Totals:

03/20/2024 04:21 PM

Page:

7/7

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Agenda: Monday, April 1, 2024
Memo: Item #8.
Town of Ocean Ridge, Florida
Town Commission Agenda Memorandum
Lynne Ladner, Town Manager
Subject: Ear Notification Letter
Attached is the final draft of the EAR Notification Letter as required by the state. I am providing
you with a copy of the letter as an information-only item. It does not require approval of the
commission.
Staff recommends...approval of the EAR notification letter
Suggested Motion: I move to...approve letter
Respectfully,
Lynne Ladner, Town Manager

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TOWN OF OCEAN RIDGE
6450 NORTH OCEAN BOULEVARD
OCEAN RIDGE, FLORIDA 33435
www.oceanridgeflorida.com
(561) 732-2635 ♦ FAX (561) 734-7031

MAYOR
GEOFF PUGH

LYNNE LADNER
TOWN MANAGER &
FINANCE DIRECTOR

VICE MAYOR
STEVE COZ

KELLY AVERY
TOWN CLERK

COMMISSIONERS
AINAR AIJALA
CAROLYN CASSIDY
DAVE HUTCHINS

April 1, 2024
Barbara Powell, Deputy Bureau Chief
Bureau of Community Planning and Growth
State Land Planning Agency
Caldwell Building
107 East Madison Street MSC-160
Tallahassee, Florida 32399-4120
Re: Submittal of Evaluation and Appraisal Notification for the Town of Ocean Ridge (Palm Beach County).
Dear Ms. Powell:
Pursuant to the requirements of F.S. 163.3191(1), please accept this letter as the Evaluation and
Appraisal Notification (Notification) for the Town of Ocean Ridge, Palm Beach County. In completing the
Notification, the Town has researched changes in state comprehensive planning requirements since the date of
the adoption of the Comprehensive Plan
Based upon the Town’s research into the matter, the principal amendments necessary to reflect
updated state comprehensive planning requirements are those included in F.S. 163.3177 (5)(a) (update of the
population projections and planning period), F.S. 163.3177 (6)(i)(1) addition of a Property Rights Element, and
F.S. 163.3177(3)(b) (update of the 5-Year Capital Improvements Plan).
In addition to a review of updated state requirements, the Town has determined that the Comprehensive
Plan requires the following additional analyses to appropriately reflect current conditions:
1. Coordination with the Lower East Coast and Boynton Beach 10-year Water Supply Plan.
2. Coordination with county and regional coastal management and resiliency programs.
3. Editing statutory and administrative code references in the Comprehensive Plan; and
4. Additional issues that arise during the preparation of the EAR amendments.
The Town will review the above items and transmit appropriate Comprehensive Plan amendments to
the State Land Planning Agency.
.

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TOWN OF OCEAN RIDGE
6450 NORTH OCEAN BOULEVARD
OCEAN RIDGE, FLORIDA 33435
www.oceanridgeflorida.com
(561) 732-2635 ♦ FAX (561) 734-7031
LYNNE LADNER
TOWN MANAGER &
FINANCE DIRECTOR

MAYOR
GEOFF PUGH
VICE MAYOR
STEVE COZ

KELLY AVERY
TOWN CLERK

COMMISSIONERS
AINAR AIJALA
CAROLYN CASSIDY
DAVE HUTCHINS

Any questions regarding this submittal may be addressed to:
Lynne Ladner
Town Manager
Town of Ocean Ridge
6450 N. Ocean Blvd.
Ocean Ridge, Fl 33435

Tel: (561) 732-2635
E-Mail: [email protected]

Respectfully submitted,
Geoff Pugh, Mayor
Town of Ocean Ridge

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Agenda: Monday, April 1, 2024
Memo: Item #9.
Town of Ocean Ridge, Florida
Town Commission Agenda Memorandum
Lynne Ladner, Town Manager
Subject: Accept and Approve proposal by Smith Engineering Consultants for
completion of the FPL required lighting study for the streetlights on
E. Ocean Ave in the amount of $8,000
As directed by the Commission I have been working with FPL to obtain a cost to transition the
decorative streetlights along E Ocean Ave over to FPL ownership. To provide the town with the
estimate FPL requires the following:
Information for New standalone streetlight pole(s):
•
Type and length of pole
•
Exact location depicted on reference Map/Drawing
•
Powered overhead or underground (wood poles can only be serviced overhead;
underground feed will incur additional upfront charges based on the amount of conduit and
installation type);
•
Bracket Length (2,6,8 and 12-foot arms available)
•
Fixture Selection
To provide the necessary information to FPL it is necessary to engage the services of an
electrical/lighting engineer. SEC previously worked with the town on the lighting for the
crosswalk near Crown Colony. This proposal with provide us with all the necessary information
for FPL to give their cost estimate. It would also allow the town to move forward with
updating/replacing the streetlights ourselves if once we have the proposal from FPL the town
decides not to move in that direction.
Staff recommends...approval of the agreement and authorize a lump sum of $8,000 for the
services proposal.
Suggested Motion: I move to...accept the proposal from Smith Engineering Consultants for
the lighting study on the street lights on E. Ocean Ave in the amount of $8,000
Respectfully,
Lynne Ladner, Town Manager

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From:
To:
Cc:
Subject:
Date:
Attachments:

Reyes, Gladys
Lynne Ladner
Everett, E M; Toledo, Rodolfo
RE: Town of Ocean Ridge Pricing Comparison
Friday, February 2, 2024 3:05:42 PM
image001.png
image002.png
image003.png

Good afternoon, Lynne.

That would not be possible by Monday. We would need the following and then it would have to go through our lighting designers for a design and cost estimate which
would include boring calculations.
Information for New standalone streetlight pole(s):
•              Type and length of pole
•              Exact location depicted on reference Map/Drawing
•              Powered overhead or underground (wood poles can only be serviced overhead; underground feed will incur additional upfront charges based on amount of
conduit and installation type);
•              Bracket Length (2,6,8 and 12-foot arms available)
•              Fixture Selection
This process would take about 4-6 weeks from once we receive this information.
Regards,
Gladys
Gladys A. Reyes
Sr. Representative, LED Lighting Solutions
Florida Power & Light Company
A NextEra Energy, Inc. Company
6001 Village Blvd West Palm Beach, FL 33407
[email protected]
Direct Line: (407) 844-8862

From: Lynne Ladner <[email protected]>
Sent: Friday, February 2, 2024 2:52 PM
To: Reyes, Gladys <[email protected]>
Cc: Everett, E M <[email protected]>; Toledo, Rodolfo <[email protected]>
Subject: RE: Town of Ocean Ridge Pricing Comparison

Gladys,
I was discussing the streetlights with one of my commissioners and they asked if there was a cost estimate for what the town would pay if we turn the 47 lights on E
Ocean Ave over to FPL. I don’t know if that is something you can put together before the end of the day on Monday but it would be great if that would work.

Lynne

Town Manager/Finance Director
[email protected]
p. 561-732.2635 c. 561.232.4043

Florida has a very broad public records law. Most written communications to or from the Town of Ocean Ridge officials and employees regarding public
business are public records available to the public and media upon request. Your e-mail communications may be subject to public disclosure. Under Florida
law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic
mail to this entity. Instead, contact this office by phone or in writing. The views expressed in this message may not necessarily reflect those of the Town of
Ocean Ridge. If you have received this message in error, please notify us immediately by replying to this message, and please delete it from your computer.
Thank you.”

From: Reyes, Gladys <[email protected]>
Sent: Friday, January 26, 2024 6:22 AM
To: Lynne Ladner <[email protected]>
Cc: Everett, E M <[email protected]>; Toledo, Rodolfo <[email protected]>
Subject: Town of Ocean Ridge Pricing Comparison
Good morning, Lynne.

FPL is able to install the amber fixtures through out the town. It turns out, however that the amber fixtures cost more than the standard LED fixtures.

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Agenda: Monday, April 1, 2024
Memo: Item #10.
Town of Ocean Ridge, Florida
Town Commission Agenda Memorandum
Lynne Ladner, Town Manager
Subject: Accept the proposal and authorize a Classification and
Compensation Study by Evergreen Solutions to complete a
Classification and Compensation Study
During the FY 24 budget workshops discussion about where the Town's compensation for
employees compared to other similar communities was brought up. The police department had
several comparisons that were readily accessible, for staff in the Building, Manager,
Clerk/Treasurer, and Public Works departments the comparisons were not as accessible due to
what can be described and job consolidation, a situation where an employee in their primary job
is also responsible for the majority of functions that are considered entirely different positions in
some communities. Finding comparable positions is not always a simple matter of comparing
job title to job title.
As we are getting ready to start the FY 25 budget and preparing to open the contract with the
PBA the information that would be available with the Compensation and Classification Study,
the Benefits Comparison and a much-needed Employee Handbook update will enable the town
manager and commission to budget and negotiate on solid ground.
Staff recommends...accepting the proposal and authorize the expenditure of $9,500 for the comp
and class study, up to $2,000 if needed for a second trip for in-person outreach, $2,500 to
conduct a benefits survey, and $5,000 to update the Employee Handbook for a not to exceed
amount of $19,000.
Suggested Motion: I move to...authorize an amount not to exceed $19,000 for the
completion of a Compensation and Classification Study, benefits survey, Employee
Handbook update and additional in-person visit if needed.
Respectfully,
Lynne Ladner, Town Manager

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March 16, 2024
Ms. Lynne Ladner, ICMA-CM, SHRM-SCP
Town Manager/Finance Director
Town of Ocean Ridge
6450 N. Ocean Boulevard
Ocean Ridge, Florida 33435
SUBMITTED VIA EMAIL: [email protected]
Dear Ms. Ladner:
We appreciate the opportunity to submit a letter proposal to conduct a Classification and
Compensation Study for the Town of Ocean Ridge. I have provided a detailed work plan outlining the
tasks, activities, and milestones necessary to accomplish this study, as well as a proposed timeline
and cost. I have also priced some optional items that you have requested a quote for Note:
Evergreen understands the Town has approximately 30 employees in 15 job classifications that will
be included in the study.

Detailed Work Plan
Task 1.0
Project Initiation

TASK GOALS
•

Finalize the project plan with the Town.

•

Gather all pertinent data.

•

Finalize any remaining contractual negotiations.

•

Establish an agreeable final time line for all project milestones and
deliverables.

TASK ACTIVITIES
1.1

Meet with the Town’s Project Manager to discuss the following
objectives:
•

understand the Town’s mission and current compensation
philosophy (if any);

•

review our proposed methodology, approach, and project work
plan to identify any necessary revisions;

•

reach agreement on a schedule for the project including all
assignments and project milestones/deliverables;

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•

establish an agreeable communication schedule.

1.2

Identify potential challenges and opportunities for the study.
Discuss the strategic direction of the Town and some of the short
and long-term priorities. This activity serves as the basis for
assessing where the Town is going and what type of pay plan will
reinforce current and future goals.

1.3

Obtain relevant materials from the Town, including:

1.4

•

any previous projects, research, evaluations, or other studies
that may be relevant to this project;

•

organizational charts for the departments and divisions, along
with related responsibility descriptions;

•

current position and classification descriptions, salary
schedule(s), and classification system; and

•

personnel policies and procedures.

Review and edit the project work plan and submit a schedule for
the completion of each project task.

KEY PROJECT MILESTONES

Task 2.0
Evaluate the Current
System

•

Comprehensive project management plan

•

Comprehensive database of Town employees

TASK GOAL
•

Conduct a comprehensive preliminary evaluation of the Town’s
existing compensation plan.

TASK ACTIVITIES
2.1

Obtain the existing pay structure and compensation philosophy.
Review the existing pay structure and look for potential problems
to be resolved.

2.2

Determine the strengths and weaknesses of the current pay
plan(s). Discuss any existing compression issues and possible
resolutions.

2.3

Complete an assessment of current conditions that details the
pros and cons of the current system as well as highlights areas for
potential improvement in the final adopted solution.

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KEY PROJECT MILESTONES
•

Review of existing compensation plan(s)

•

Assessment of current conditions

Task 3.0
TASK GOALS
Collect and Review
Current Environment
• Conduct statistical and anecdotal research into the current
Data
environment within the Town.
•

Guide subsequent analytical tasks.

TASK ACTIVITIES
3.1

Schedule and conduct a virtual employee orientation session.

3.2

Meet virtually with department heads to obtain relevant
information and statistical/anecdotal data on specific
compensation issues and policies. Obtain insight into perceived
current compensation system strengths and weaknesses.

3.3

Hold virtual focus groups with a sample of employees to obtain
additional relevant information and statistical/anecdotal data on
specific compensation issues and policies.

3.4

Work with the Town’s Project Manager to administer the Job
Assessment Tool (JAT) and the Management Issues Tool (MIT).
Our staff utilizes a web-based tool for data collection, but we can
provide paper copies as well as those for classifications without
computers or Internet access. We will seek approval from the
Town’s Project Manager before distribution of the JAT/MIT
questionnaire.

3.5

Review any data provided by the Town that may provide additional
relevant insight.

KEY PROJECT MILESTONES

Task 4.0
Evaluate and Build
Projected
Classification Plan
and Make FLSA
Determinations

•

JAT and MIT distribution

•

Department head interviews

•

Employee orientation sessions and focus groups

TASK GOALS
•

Identify the classification of existing positions utilizing Evergreen
Solutions’ job evaluation system.

•

Review JAT responses.

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•

Characterize internal equity relationships within the Town.

TASK ACTIVITIES
4.1

Ensure that all draft class specifications have been provided to
Evergreen by the Town’s Project Manager.

4.2

Review the work performed by each classification and score.
Review includes evaluation of supervisory comments.

4.3

Review JAT scores and identify the classification of positions.

4.4

Schedule and conduct additional follow up with employees for jobs
where uncertainty exists over data obtained from the JATs.

4.5

Develop preliminary recommendations for the classification
structure. The classification system designed at this point would be
based solely on internal equity relationships and would be guided
by the JAT scores for each classification. Essentially, a structure of
classifications would be established, and classifications with
similar scoring would be grouped into pay grades. Spacing
between jobs would be determined, and each classification would
be assigned to a pay grade. Final decision on the minimums and
maximums of the pay grades would be determined after the
market data has been collected.

4.6

Develop recommendations of FLSA (exemption) status based on
results of the job evaluation (JAT) review and federal requirements.

4.7

Review recommendations with the Town’s Project Manager.

KEY PROJECT MILESTONES

Task 5.0
Identify List of
Market Survey
Benchmarks and
Approved List of
Targets

•

JAT scores by class

•

Recommended classification changes

•

Recommended FLSA status

•

Preliminary job structure based on internal equity

TASK GOALS
•

Identify positions to benchmark for the market salary survey.

•

Identify and develop a comprehensive list of targets for conducting
a successful external labor market salary assessment.

TASK ACTIVITIES
5.1

Identify and review with the Town’s Project Manager the
classifications that will be used as benchmarks for the market
salary survey. Note: Evergreen will use all 15 of the Town’s
classifications as benchmarks for the market salary survey.

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5.2

Finalize the list of benchmark positions.

5.3

Review with the Town’s Project Manager up to 20 peer
organizations that should be included in the market salary
survey.

5.4

Develop a preliminary list of organizations for the external labor
market survey, placing a comparative emphasis on
characteristics such as:
•
•
•
•

size of the organization;
geographic proximity to the Ocean Ridge area;
economic and budget characteristics; and
other demographic data.

5.5

Develop a list of survey targets by employee group. Develop a
system for use of secondary data, including potential sources and
weighting of secondary data, if necessary.

5.6

Review survey methodology with the Town’s Project Manager and
refine survey methodology prior to distribution of survey.

5.7

After approval of survey methodology, develop contact list of peer
organizations and notify peers of impending survey.

KEY PROJECT MILESTONES

Task 6.0
Conduct Market
Salary Survey and
Provide External
Assessment
Summary

•

Initial list of survey peers

•

Survey methodology

•

Final list of survey organizations and contacts

TASK GOALS
•

Conduct the external labor market salary survey.

•

Provide a summary of the salary survey results to the Town’s
Project Manager for review.

TASK ACTIVITIES
6.1

Prepare a customized external labor market salary survey for the
Town Project Manager’s approval. Discuss the questions to
include in the survey with the Town’s Project Manager.

6.2

Contact the targets for electronic completion of the survey.
Provide paper copies by fax, if requested.

6.3

Conduct necessary follow-up through e-mails, faxes, and phone
calls.

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6.4

Collect and enter survey results into Evergreen Solutions’
electronic data analysis tools.

6.5

Validate all data submitted.

6.6

Develop summary report of external labor market salary
assessment results.

6.7

Submit summary report of external labor market salary
assessment results to the CPM.

KEY PROJECT MILESTONES

Task 7.0
Develop Strategic
Positioning
Recommendations

•

Market survey instrument

•

Summary report of external labor market salary assessment
results

TASK GOALS
•

Assess the appropriateness of the Town’s current compensation
philosophy.

•

Develop a plan for all employees, providing issue areas and
preliminary recommendations for strategic improvement.

TASK ACTIVITIES
7.1

Identify the compensation philosophy and accompanying
thresholds.

7.2

Using the market salary data collected in Task 6.0, as well as the
classification data reviewed in Task 4.0, determine the proper pay
plan for the Town, including number of grades, steps, and ranges.

7.3

Produce a pay plan for the Town that best meets its needs from an
internal equity and external equity standpoint.

KEY PROJECT MILESTONES
•

Proposed compensation strategic direction, taking into account
internal and external equity

•

Plan for addressing unique, highly competitive positions

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Task 8.0
Conduct Solution
Analysis

TASK GOALS
•

Conduct analysis comparing JAT values.

•

Survey results for the benchmark positions.

•

Produce several possible solutions for implementation.

TASK ACTIVITIES
8.1

Conduct regression analysis or other appropriate techniques to
properly slot each classification into the proposed pay plan.

8.2

Place all classifications into pay grades based on Task Activity 8.1.
Sort alphabetically by job class title, in descending order by range,
and by old class title and new class specifications.

8.3

Create implementation solutions for consideration that take into
account the current position of the organization as well as the
findings from the classification and compensation analysis.
Identify and prepare a range of compensation policy alternatives.

8.4

Meet with the Town’s Project Manager to discuss the potential
solutions.

8.5

Determine the best solution to meet the Town’s needs in the shortterm and long-term.

8.6

Document the accepted solution.

KEY PROJECT MILESTONES

Task 9.0
Develop and Submit
Draft and Final
Reports

•

Initial regression analysis

•

Potential solutions

•

Documented final solution

TASK GOALS
•

Develop and submit a draft and final reports of the Classification
and Compensation Study for the Town of Ocean Ridge.

•

Present final report.

TASK ACTIVITIES
9.1

Produce a comprehensive draft report that captures the results of
each previous step, including a complete listing of the allocation of
job classes to salary range requirements. Provide the Town’s
Project Manager a draft final report for review that will include all
costs associated with all recommendations as well as
implementation strategies.

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9.2

Submit the comprehensive draft report to the Town’s Project
Manager for review and approval.

9.3

Make edits and submit necessary copies of the final report to the
Town’s Project Manager.

9.4

Present the final report, if requested.

9.5

Develop implementation database to communicate the process
and progress of this project to the Town’s Project Manager.

9.6

Develop a plan for maintaining recommendations over time.

KEY PROJECT MILESTONES

Task 10.0
Develop
Recommendations
for Compensation
Administration

•

Draft and final reports

•

Final presentation

•

Communication plan

•

Implementation and maintenance database

TASK GOALS
•

Develop recommendations for the continued administration by the
Town’s staff to sustain the recommended compensation and
classification structure.

•

Provide training.

TASK ACTIVITIES
10.1

Develop recommendations and guidelines for the continued
administration and maintenance of the classification and
compensation structure, including recommendations and
guidelines related to:
•

how employees will move through the pay structure/system as
a result of transfers, promotions, or demotions;

•

how to pay employees whose base pay has reached the
maximum of their pay range or value of their position;

•

the proper mix of pay and benefits;

•

how often to adjust pay scales and survey the market;

•

the timing of implementation; and

•

how to keep the system fair and competitive over time.

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10.2

Recommend recruitment/retention strategies, where appropriate.

10.3

Present recommendations to the CPM for review.

10.4

Finalize recommendations.

10.5

Provide instructional information/training to Human Resources staff
to ensure that staff can conduct audits/adjustments consistent with
study methods until the next formal study is conducted using
Evergreen’s JobForce Manager tool that will enable Human
Resources staff to estimate future pay plan changes, update
market information, make determinations on reclassifications, and
create new jobs – allowing for streamlining, and an increase in
fairness and transparency of regular compensation and
classification tasks after solution implementation.

KEY PROJECT MILESTONES

Task 11.0
Provide Revised
Class Descriptions

•

Recommendations for compensation administration

•

Recommendations for recruitment/retention policies

TASK GOALS
•

Update existing class descriptions.

•

Create new class descriptions only for those classifications
recommended by Evergreen as a result of the job evaluation
process.

•

Provide final version of all class descriptions/specifications in
electronic format (i.e., MS Word).

TASK ACTIVITIES
11.1

Assess current class descriptions for form, content, validity, and
ADA, FLSA, EEO compliance, etc.

11.2

Discuss any necessary changes to the class description format
with the CPM.

11.3

Update classification descriptions based on data gathered from
the job evaluation process.

11.4

Create new class descriptions only for those classifications
recommended by Evergreen as a result of the job evaluation
process.

11.5

Recommend a systematic, regular process for reviewing job
descriptions.

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KEY PROJECT MILESTONES
•

Updated class descriptions

•

New class descriptions, as needed

•

Recommendations for regular review of class descriptions

Cost and Timeline
Our total, not-to-exceed, fixed cost to complete all tasks in our detailed work plan is $9,500. Our cost is
all inclusive, and includes travel costs (meals and lodging), transportation, fringe benefits, indirect cost
(overhead), clerical support, and all other out-of-pocket expenses. Our cost includes one onsite visit to
the Town to present the final report. Should the Town want an additional trip to conduct in-person
outreach in Task 3.0 of our proposal, Evergreen cost would be $11,500.
Evergreen can conduct the Classification and Compensation Study in three months with budget numbers
by June 10, 2024.
Our preferred method of invoicing is as follows:
•
•
•
•
•

25% - upon completion of Tasks 1 – 2
25% - upon completion of Tasks 3 – 4
25% - upon completion of Tasks 5 – 6
15% - upon completion of Tasks 7 – 10
10% - upon completion of Task 11

Our cost for the following optional items is as follows:
•

•

Conduct a benefits survey - $2,500
Update employee handbook - $5,000

We would love the opportunity to work with the Town of Ocean Ridge. If you have any questions or need
any additional information, please feel free to contact me at (850) 383-0111 or via email at
[email protected].
Sincerely,

Dr. Jeffrey Ling, President
Evergreen Solutions, LLC

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Agenda: Monday, April 1, 2024
Memo: Item #11.
Town of Ocean Ridge, Florida
Town Commission Agenda Memorandum
Lynne Ladner, Town Manager
Subject: Approve Resolution 2024-04: Statewide Mutual Aid Agreement
The Statewide Mutual Aid Agreement is an updated version of the agreement approved by the
commission in 2019. The agreement allows Ocean Ridge to get assistance from the state and
other government agencies including Palm Beach County and the municipalities throughout in
the event of an emergency or disaster. It also allows Ocean Ridge staff to assist other state and
county-wide organizations if they experience a disaster or emergency.
The recommendation is to authorize the mayor to sign the updated Statewide Mutual Aid
Agreement – 2023.
Staff recommends...approve adopting the updated Statewide Mutual Aid Agreement - 2023
Suggested Motion: I move to...adopt the updated Statewide Mutual Aid Agreement - 2023
and authorize the town manager to sign
Respectfully,
Lynne Ladner, Town Manager

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RESOLUTION NO. 2024-04
A RESOLUTION OF THE TOWN COMMISSION OF THE
TOWN OF OCEAN RIDGE, FLORIDA, ADOPTING THE
STATEWIDE MUTUAL AID AGREEMENT FOR 2023;
AUTHORIZING EXECUTION OF THE SAME; AND
PROVIDING FOR CONFLICTS AND AN EFFECTIVE
DATE
WHEREAS, the State of Florida Emergency Management Act, Chapter 252, Florida
Statutes (“Statute”), authorizes the State and its political subdivisions to provide
emergency aid and assistance in the event of a disaster or emergency; and
WHEREAS, the Statute also authorizes the State to coordinate the provision of any
equipment, services, or facilities owned or organized by the State or it political
subdivisions for use in the affected area upon the request of the duly constituted authority
of the area; and
WHEREAS, this Resolution authorizes the request, provision, and receipt of
interjurisdictional mutual assistance in accordance with the Statute among political
subdivisions within the State consistent with the 2023 Statewide Mutual Aid Agreement;
and,
WHEREAS, the Town of Ocean Ridge finds adopting the 2023 Statewide Mutual Aid
Agreement serves a valid public purpose.
NOW, THEREFORE, BE IT RESOLVED that the Town Commission of Ocean
Ridge, Florida, as follows:
Section 1. The foregoing recitals constitute findings of fact and are incorporated as if
fully set forth herein.
Section 2. The Town Commission of the Town of Ocean Ridge adopts the 2023
Statewide Mutual Aid Agreement and authorizes the appropriate Town officials to
execute the same.
Section 3. All conflicting resolutions are hereby repealed.
Section 4. This Resolution shall become effective upon its adoption.
Commissioner _________ offered the foregoing resolution. Commissioner
__________ seconded the motion, and upon being put to a vote, the vote was as follows:
Aye Nay Absent
GEOFF PUGH , MAYOR
�
�
�

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STEVE COZ, VICE MAYOR

�

CAROLYN CASSIDY, COMMISSIONER

�

AINAR AIJALA, COMMISSIONER

�

DAVID HUTCHINS, COMMISSIONER

�

The Mayor thereupon declared the Resolution duly passed and adopted this ____ day of
____________, 2024.
TOWN OF OCEAN RIDGE, FLORIDA
BY: _____________________________
Geoff Pugh, Mayor
ATTEST:
BY: ___________________________
Kelly Avery, Town Clerk

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Ron DeSantis, Governor

Kevin Guthrie, Executive Director

STATEWIDE MUTUAL AID AGREEMENT - 2023
This Agreement is an acknowledgment of receipt by the Florida Division of Emergency
Management (“the Division”) and the local government (“Participating Party”) signing this
Agreement. Execution of this agreement replaces all previous iterations and is active until a new
agreement is drafted and requested by The Division.
This Agreement is based on the existence of the following conditions:
A. The State of Florida is vulnerable to a wide range of emergencies and disasters that
are likely to cause the disruption of essential services and the destruction of the
infrastructure needed to deliver those services.
B. Such emergencies and disasters often exceed the emergency response and recovery
capabilities of any one county or local government.
C. Such incidents may also give rise to unusual and unanticipated physical and technical
needs which a local government cannot meet with existing resources, but that other local
governments within the State of Florida may be able to provide.
D. The Emergency Management Act, chapter 252, Florida Statutes, provides each local
government of the state the authority to develop and enter into mutual aid agreements
within the state for reciprocal emergency aid in case of emergencies too extensive to be
dealt with unassisted, and through such agreements ensure the timely reimbursement
of costs incurred by the local governments which render such assistance.
E. Pursuant to chapter 252.32, Florida Statutes, the Division renders mutual aid among
the political subdivisions of the state to carry out emergency management functions
and responsibilities.
F. Pursuant to chapter 252, Florida Statutes, the Division has the authority to coordinate
and direct emergency management assistance between local governments and
concentrate available resources where needed.
Based on the existence of the foregoing conditions, the Parties agree to the following articles:
ARTICLE I: DEFINITIONS
As used in this Agreement, the following expressions shall have the following meanings:
A. The “Agreement” is this Agreement, which shall be referred to as the Statewide Mutual
Aid Agreement (“SMAA”).
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B. The “Division” is the Florida Division of Emergency Management.
C. A “Requesting Party” to this Agreement is a Participating Party who requests assistance
under this agreement.
D. An “Assisting Party” to this Agreement is a Participating Party who provides assistance
to a Requesting Party under this agreement.
E. The “Period of Assistance” is the time during which an Assisting Party renders
assistance to a Requesting Party under this agreement and includes the time
necessary for the resources and personnel of the Assisting Party to travel to the
place specified by the Requesting Party and the time necessary to return to their place
of origin.
F. A “Mission” is a documented emergency response activity performed during a Period of
Assistance, usually in reference to one operational function or activity.
G. A “local government” is any educational district, special district, or any entity that is a
“local governmental entity” within the meaning of section 11.45(1)(g), Florida Statutes.
H. An “educational district” is any school district within the meaning of section 1001.30,
Florida Statutes, and any Florida College System Institution or State University within
the meaning of section 1000.21, Florida Statutes.
I. A “special district” is any local or regional governmental entity which is an
independent special district within the meaning of section 189.012(3), Florida Statutes,
established by local, special, or general act, or by rule, ordinance, resolution, or interlocal
agreement.
J. A “tribal council” is the respective governing bodies of the Seminole Tribe of Florida and
Miccosukee Tribe of Indians recognized as special improvement district by section
285.18(1), Florida Statutes.
K. An “interlocal agreement” is any agreement between local governments within the
meaning of section 163.01(3)(a), Florida Statutes.
L. A “Resource Support Agreement” as used in this Agreement refers to a supplemental
agreement of support between a Requesting Party and an Assisting Party.
M. “Proof of work” as used in this Agreement refers to original and authentic documentation
of a single individual or group of individuals’ emergency response activity at a tactical
level.

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N. "Proof of payment” as used in this Agreement refers to original and authentic
documentation of an emergency response expenditure made by an Assisting Party.
O. A “Reimbursement Package” as used in this Agreement refers to a full account of mission
response documentation supported by proof of work and proof of payment.
P. Any expressions not assigned definitions elsewhere in this Agreement shall have the
definitions assigned them by the Emergency Management Act, Chapter 252, Florida
Statutes.
ARTICLE II: APPLICABILITY OF THE AGREEMENT
Any Participating Party, including the Division, may request assistance under this Agreement for
a “major disaster” or “catastrophic disaster” as defined in section 252.34, Florida Statutes, minor
disasters, and other such emergencies as lawfully determined by a Participating Party.
ARTICLE III: INVOCATION OF THE AGREEMENT
In the event of an emergency or anticipated emergency, a Participating Party may request
assistance under this Agreement from any other Participating Party or the Division if, in the
judgement of the Requesting Party, its own resources are inadequate to meet the needs of the
emergency or disaster.
A. Any request for assistance under this Agreement may be oral, but within five (5)
calendar days must be confirmed in writing by the Requesting Party. All requests for
assistance under this Agreement shall be transmitted by the Requesting Party to
another Participating Party or the Division. If the Requesting Party transmits its request
for Assistance directly to a Participating Party other than the Division, the Requesting
Party and Assisting Party shall keep the Division advised of their activities.
B. The Division shall relay any requests for assistance under this Agreement to such other
Participating Parties as it may deem appropriate and coordinate the activities of the
Assisting Parties to ensure timely assistance to the Requesting Party. All such activities
shall be carried out in accordance with the State’s Comprehensive Emergency
Management Plan.
ARTICLE IV: RESPONSIBILITIES OF REQUESTING PARTIES
To the extent practicable, all Requesting Parties shall provide the following information to their
respective county emergency management agency, the Division, and the intended Assisting Party
or Parties. In providing such information, Requesting Parties should utilize Section I of the

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Resource Support Agreement (RSA) Form, available via the Division approved documents
SharePoint site 1.
A. A description of the Mission to be performed by the Assisting Party;
B. A description of the resources and capabilities needed to complete the Mission
successfully;
C. The location, date, and time personnel and resources from the Assisting Party should
arrive at the incident site, staging area, facility, or other location designated by the
Requesting Party;
D. A description of the health, safety, and working conditions expected for deploying
personnel;
E. Lodging and meal availability;
F. Any logistical requirements;
G. A description of any location or facility outside the territorial jurisdiction of the
Requesting Party needed to stage incoming resources and personnel;
H. The location date, and time for personnel of the Requesting Party to meet and receive
the personnel and equipment of the Assisting Party; and
I. A technical description of any communications equipment needed to ensure effective
information sharing between the Requesting Party, any Assisting Parties, and all
relevant responding entities.
ARTICLE V: RESPONSIBILITIES OF ASSISTING PARTIES
Each Party shall render assistance under this Agreement to any Requesting Party to the extent
practicable that its personnel, equipment, resources, and capabilities can render assistance. If
upon receiving a request for assistance under this Agreement a Party determines that it has the
capacity to render some or all of such assistance, it shall provide the following information without
delay to the Requesting Party, the Division, and the Assisting Party’s County emergency
management agency. In providing such information, the Assisting Party should utilize the Section
II of the Resource Support Agreement (RSA) Form, available via the Division approved
documents SharePoint site.
1

FDEM approved documents such as activity logs and mutual aid forms can be found at:
https://portal.floridadisaster.org/projects/FROC/FROC_Documents/Forms/AllItems.aspx?View=%7B6F3CF7BD%2DC0A4%2D4BE2%2DB809%2DC8009D7D068
6%7D

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2555 Shumard Oak Boulevard
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A. A description of the personnel, equipment, supplies, services and capabilities it has
available, together with a description of the qualifications of any skilled personnel;
B. An estimate of the time such personnel, equipment, supplies, and services will continue
to be available;
C. An estimate of the time it will take to deliver such personnel, equipment, supplies, and
services to the location(s) specified by the Requesting Party;
D. A technical description of any communications and telecommunications equipment
available for timely communications with the Requesting Party and other Assisting
Parties;
E. The names and contact information of all personnel whom the Assisting Party has
designated as team leaders or supervisors; and
F. An estimated cost for the provision of assistance.
ARTICLE VI: RENDITION OF ASSISTANCE
The Requesting Party shall afford the emergency response personnel of all Assisting Parties,
while operating within the jurisdictional boundaries of the Requesting Party, the same powers,
duties, rights, and privileges, except that of arrest unless specifically authorized by the Requesting
Party, as are afforded the equivalent emergency response personnel of the Requesting
Party. Emergency response personnel of the Assisting Party will remain under the command and
control of the Assisting Party, but during the Period of Assistance, the resources and responding
personnel of the Assisting Party will perform response activities under the operational and tactical
control of the Requesting Party.
A. Unless otherwise agreed upon between the Requesting and Assisting Party, the
Requesting Party shall be responsible for providing food, water, and shelter to the
personnel of the Assisting Party. For Missions performed in areas where there are
insufficient resources to support responding personnel and equipment throughout the
Period of Assistance, the Assisting Party shall, to the fullest extent practicable, provide
their emergency response personnel with the equipment, fuel, supplies, and technical
resources necessary to make them self-sufficient throughout the Period of Assistance.
When requesting assistance, the Requesting Party may specify that Assisting Parties
send only self-sufficient personnel and resources but must specify the length of time
self-sufficiency should be maintained.

D I V I S I O N H E A D Q U A R T E R S
2555 Shumard Oak Boulevard
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B. Unless the Requesting Party has specified the contrary, it shall, to the fullest extent
practicable, coordinate all communications between its personnel and the responding
personnel of the Assisting Parties, and shall determine and share the frequencies and
other technical specifications of all communications equipment to be used, as
appropriate, with the deployed personnel of the Assisting Parties.
C. Personnel of the Assisting Party who render assistance under this Agreement shall
receive the usual wages, salaries, and other compensation as are normally afforded to
personnel for emergency response activities within their home jurisdiction, and shall
have all the immunities, rights, interests, and privileges applicable to their normal
employment. If personnel of the Assisting Party hold local licenses or certifications
limited to the jurisdiction of issue, then the Requesting Party shall recognize and honor
those licenses or certifications for the duration of the Period of Assistance.
ARTICLE VII: REIMBURSEMENT
After the Period of Assistance has ended, the Assisting Party shall have 45 days to develop a full
reimbursement package for services rendered and resources supplied during the Period of
Assistance. All expenses claimed to the Requesting Party must have been incurred in direct
response to the emergency as requested by the Requesting Party and must be supported by proof
of work and proof of payment.
To guide the proper documentation and accountability of expenses, the Assisting Party should
utilize the Claim Summary Form, available via the Division approved documents SharePoint site
as a guide and summary of expense to collect information to then be formally submitted for review
by the Requesting Party.
To receive reimbursement for assistance provided under this agreement, the Assisting Party shall
provide, at a minimum, the following supporting documentation to the Requesting Party unless
otherwise agreed upon between the Requesting and Assisting Parties:
A. A complete and authentic description of expenses incurred by the Assisting Party during
the Period of Assistance;
B. Copy of a current and valid Internal Revenue Service W-9 Form;
C. Copies of all relevant payment and travel policies in effect during the Period of
Assistance;
D. Daily personnel activity logs demonstrating emergency response activities performed
for all time claimed (for FDEM reimbursement Division approved activity logs will be
required for personnel activity claims);

D I V I S I O N H E A D Q U A R T E R S
2555 Shumard Oak Boulevard
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E. Official payroll and travel reimbursement records for all claimed personnel expenses;
F. Neat and comprehensive fringe benefit calculations for each position class or category
of claimed personnel;
G. Written justification for all additional expenses/purchases incurred during the Period of
Assistance;
H. Proof of payment for additional/miscellaneous expenses incurred during the Period of
Assistance
I. Equipment activity logs demonstrating equipment use and operation in support of
emergency response activities for all time claimed (for FDEM reimbursement Division
approved forms will be required for equipment activity claims);
J. Proof of reimbursement to all employees who incurred emergency response expenses
with personal money;
K. Justification for equipment repair expenses; and
L. Copies of any applicable supporting agreements or contracts with justification.
If a dispute or disagreement regarding the eligibility of any expense arises, the Requesting Party,
Assisting Party, or the Division may elect binding arbitration. If binding arbitration is elected, the
Parties must select as an arbitrator any elected official of another Participating Party, or any other
official of another Participating Party whose normal duties include emergency management, and
the other Participating Party shall also select such an official as an arbitrator, and the arbitrators
thus chosen shall select another such official as a third arbitrator.
The three (3) arbitrators shall convene by teleconference or videoconference within thirty (30)
calendar days to consider any documents and any statements or arguments by the Division, the
Requesting Party, or the Assisting Party concerning the protest, and shall render a decision in
writing not later than ten (10) business days after the close of the hearing. The decision of a
majority of the arbitrators shall bind the parties and shall be final.
If the Participating Parties do not elect binding arbitration, this agreement and any disputes arising
thereunder shall be governed by the laws of the State of Florida and venue shall be in Leon
County, Florida. Nothing in this Agreement shall be construed to create an employer-employee
relationship or a partnership or joint venture between the participating parties. Furthermore,
nothing contained herein shall constitute a waiver by either Party of its sovereign immunity or the
provisions of section 768.28, Florida Statutes. Nothing herein shall be construed as consent by
either Party to be sued by third parties.
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2555 Shumard Oak Boulevard
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ARTICLE VIII: COST ELIGIBLE FOR REIMBURSEMENT
The costs incurred by the Assisting Party under this Agreement shall be reimbursed as needed
to make the Assisting Party whole to the fullest extent practicable.
A. Employees of the Assisting Party who render assistance under this Agreement shall be
entitled to receive from the Assisting Party all their usual wages, salaries, and any and
all other compensation for mobilization, hours worked, and demobilization. Such
compensation shall include any and all contributions for insurance and retirement, and
such employees shall continue to accumulate seniority at the usual rate. As between the
employees and the Assisting Party, the employees shall have all the duties,
responsibilities, immunities, rights, interests, and privileges incident to their usual
employment. The Requesting Party shall reimburse the Assisting Party for these costs
of employment.
B. The costs of equipment supplied by the Assisting Party shall be reimbursed at the rental
rate established in FEMA’ s Schedule of Equipment, or at any other rental rate agreed
to by the Requesting Party. In order to be eligible for reimbursement, equipment must
be in actual operation performing eligible work. The labor costs of the operator are not
included in the rates and should be approved separately from equipment costs. The
Assisting Party shall pay for fuels, other consumable supplies, and repairs to its
equipment as needed to keep the equipment in a state of operational readiness. Rent
for the equipment shall be deemed to include the cost of fuel and other consumable
supplies, maintenance, service, repairs, and ordinary wear and tear. With the consent of
the Assisting Party, the Requesting Party may provide fuels, consumable supplies,
maintenance, and repair services for such equipment at the site. In that event, the
Requesting Party may deduct the actual costs of such fuels, consumable supplies,
maintenance, and services from the total costs otherwise payable to the Assisting Party.
If the equipment is damaged while in use under this Agreement and the Assisting Party
receives payment for such damage under any contract of insurance, the Requesting
Party may deduct such payment from any item or items billed by the Assisting Party for
any of the costs for such damage that may otherwise be payable.
C. The Requesting Party shall pay the total costs for the use and consumption of any and
all consumable supplies delivered by the Assisting Party for the Requesting Party under
this Agreement. In the case of perishable supplies, consumption shall be deemed to
include normal deterioration, spoilage, and damage notwithstanding the exercise of
reasonable care in its storage and use. Supplies remaining unused shall be returned to
the Assisting Party in usable condition upon the close of the Period of Assistance, and
the Requesting Party may deduct the cost of such returned supplies from the total costs
billed by the Assisting Party for such supplies. If the Assisting Party agrees, the
Requesting Party may also replace any and all used consumable supplies with like
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supplies in usable condition and of like grade, quality and quantity within the time allowed
for reimbursement under this Agreement.
D. The Assisting Party shall keep records to document all assistance rendered under this
Agreement. Such records shall present information sufficient to meet the audit
requirements specified in the regulations of FEMA and any applicable circulars issued
by the State of Florida. Upon reasonable notice, the Assisting Party shall make its
records available the Requesting Party for inspection or duplication between 8:00 a.m.
and 5:00 p.m. on all weekdays, except for official holidays.
ARTICLE IX: INSURANCE
Each Participating Party shall determine for itself what insurance to procure, if any. With the
exceptions in this Article, nothing in this Agreement shall be construed to require any Participating
Party to procure insurance.
A. Each Participating Party shall procure employers’ insurance meeting the requirements
of the Workers’ Compensation Act, as amended, affording coverage for any of its
employees who may be injured while performing any activities under the authority of this
Agreement, and shall be provided to each Participating Party.
B. Participating Parties may elects additional insurance affording liability coverage
for any activities that may be performed under the authority of this Agreement .
C. Subject to the limits of such liability insurance as any Participating Party may elect to
procure, nothing in this Agreement shall be construed to waive, in whole or in part, any
immunity any Participating Party may have in any judicial or quasi-judicial proceeding.
D. Each Participating Party which renders assistance under this Agreement shall be
deemed to stand in the relation of an independent contractor to all other Participating
Parties and shall not be deemed to be the agent of any other Participating Party.
E. Nothing in this Agreement shall be construed to relieve any Participating Party of liability
for its own conduct and that of its employees.
F. Nothing in this Agreement shall be construed to obligate any Participating Party to
indemnify any other Participating Party from liability to third parties.

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ARTICLE X: GENERAL REQUIREMENTS
Notwithstanding anything to the contrary elsewhere in this Agreement, all Participating Parties
shall be subject to the following requirements in the performance of this Agreement:
A. All Participating Parties shall allow public access to all documents, papers, letters, or
other materials subject to the requirements of the Public Records Act, as amended, and
made or received by any Participating Party in conjunction with this Agreement.
B. No Participating Party may hire employees in violation of the employment restrictions in
the Immigration and Nationality Act, as amended.
C. No costs reimbursed under this Agreement may be used directly or indirectly to influence
legislation or any other official action by the Legislature of the State of Florida or any of
its agencies.
D. Any communication to the Division under this Agreement shall be sent via either email,
the Division of Emergency Managements Enterprise System (DEMES), or mail to the
Response Bureau, Florida Division of Emergency Management, 2555 Shumard Oak
Boulevard, Tallahassee, Florida 32399-2100.
E. Any communication to a Participating Party shall be sent to the official or officials
specified by that Participating Party. For the purpose of this section, any such
communication may be sent by the U.S. Mail, e-mail, or other electronic platforms.
ARTICLE XI: EFFECTS OF AGREEMENT
Upon its execution by a Participating Party, this Agreement shall have the following effect with
respect to that Participating Party:
A. The execution of this Agreement by any Participating Party which is a signatory to the
Statewide Mutual Aid Agreement of 1994 shall terminate the rights, interests, duties,
responsibilities, and obligations of that Participating Party under the Statewide Mutual
Aid Agreement of 1994, but such termination shall not affect the liability of the
Participating Party for the reimbursement of any costs due under the Statewide Mutual
Aid Agreement of 1994, regardless of whether such costs are billed or unbilled.
B. The execution of this Agreement by any Participating Party which is a signatory to the
Public Works Mutual Aid Agreement shall terminate the rights, interests, duties,
responsibilities and obligations of that Participating Party under the Public Works Mutual
Aid Agreement, but such termination shall not affect the liability of the Participating Party
for the reimbursement of any costs due under the Public Works Mutual Aid Agreement,
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regardless of whether such costs are billed or unbilled.
C. Upon the activation of this Agreement by the Requesting Party, this Agreement shall
supersede any other existing agreement between it and any Assisting Party to the extent
that the former may be inconsistent with the latter.
D. Upon its execution by any Participating Party, this Agreement will continue in effect for
one (1) year from its date of execution by that Participating Party, and it shall
automatically renew each year after its execution, unless within sixty (60) calendar days
before the renewal date the Participating Party notifies the Division, in writing, of its intent
to withdraw from the Agreement.
E. The Division shall transmit any amendment to this Agreement by sending the
amendment to all Participating Parties not later than five (5) business days after its
execution by the Division. Such amendment shall take effect not later than sixty (60)
calendar days after the date of its execution by the Division and shall then be binding on
all Participating Parties. Notwithstanding the preceding sentence, any Participating Party
who objects to the amendment may withdraw from the Agreement by notifying the
Division in writing of its intent to do so within that time in accordance with section E of
this Article.
F. A Participating Party may rescind this Agreement at will after providing the other
Participating Party a written SMAA withdrawal notice. Such notice shall be provided at
least 30 days prior to the date of withdrawal. This 30-day withdrawal notice must be:
written, signed by an appropriate authority, duly authorized on the official letterhead of
the Participating Party, and must be sent via email, the Division of Emergency
Managements Enterprise System (DEMES), or certified mail.
ARTICLE XII: INTERPRETATION AND APPLICATION OF AGREEMENT
The interpretation and application of this Agreement shall be governed by the following conditions:
A. The obligations and conditions resting upon the Participating Parties under this
Agreement are not independent, but dependent.
B. Time shall be of the essence of this Agreement, and of the performance of all conditions,
obligations, duties, responsibilities, and promises under it.
C. This Agreement states all the conditions, obligations, duties, responsibilities, and
promises of the Participating Parties with respect to the subject of this Agreement, and
there are no conditions, obligations, duties, responsibilities, or promises other than those
expressed in this Agreement.
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D. If any sentence, clause, phrase, or other portion of this Agreement is ruled unenforceable
or invalid, every other sentence, clause, phrase, or other portion of the Agreement shall
remain in full force and effect, it being the intent of the Division and the other Participating
Parties that every portion of the Agreement shall be severable from every other portion
to the fullest extent practicable. The Division reserves the right, at its sole and absolute
discretion, to change, modify, add, or remove portions of any sentence, clause, phrase,
or other portion of this Agreement that conflicts with state law, regulation, or policy. If the
change is minor, the Division will notify the Participating Party of the change and such
changes will become effective immediately; therefore, please check these terms
periodically for changes. If the change is substantive, the Participating Parties may be
required to execute the Agreement with the adopted changes. Any continued or
subsequent use of this Agreement following the posting of minor changes to this
Agreement shall signify implied acceptance of such changes.
E. The waiver of any obligation or condition in this Agreement by a Participating Party shall
not be construed as a waiver of any other obligation or condition in this Agreement.
NOTE: This iteration of the State of Florida Statewide Mutual Aid Agreement will replace
all previous versions.
The Division shall provide reimbursement to Assisting Parties in accordance with the terms and
conditions set forth in this Article for missions performed at the direct request of the Division.
Division reimbursement eligible expenses must be in direct response to the emergency as
requested by the State of Florida. All required cost estimations and claims must be executed
through the DEMES Mutual Aid Portal and assisting agencies must use all required FDEM forms
for documentation and cost verification. If a Requesting Party has not forwarded a request through
the Division, or if an Assisting Party has rendered assistance without being requested to do so by
the Division, the Division shall not be liable for the costs of any such assistance.
FDEM reserves the right to deny individual reimbursement requests if deemed to not be in direct
response to the incident for which asset was requested.
IN WITNESS WHEREOF, the Parties have duly executed this Agreement on the date specified
below:

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FOR ADOPTION BY A COUNTY
STATE OF FLORIDA
DIVISION OF EMERGENCY MANAGEMENT
By: ________________________________

Date: ______________________________

Kevin Guthrie, Executive Director or
Ian Guidicelli, Authorized Designee

ATTEST:
CLERK OF THE CIRCUIT COURT

BOARD OF COUNTY COMMISSIONERS
OF _______________________ COUNTY,
STATE OF FLORIDA

By: _______________________________

By: ________________________________

Clerk or Deputy Clerk

Chairman
Date: ______________________________
Approved as to Form:
By: ________________________________
County Attorney

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FOR ADOPTION BY A CITY
STATE OF FLORIDA
DIVISION OF EMERGENCY MANAGEMENT
By: ________________________________

Date: ______________________________

Kevin Guthrie, Executive Director or
Ian Guidicelli, Authorized Designee

ATTEST:
CITY CLERK

CITY OF ___________________________
STATE OF FLORIDA

By: _____________________________

By: ________________________________

Title: ____________________________

Title: ______________________________
Date: ______________________________
Approved as to Form:
By: ________________________________
City Attorney

D I V I S I O N H E A D Q U A R T E R S
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Tallahassee, FL 32399-2100

Telephone: 850-815-4000
www.FloridaDisaster.org

STATE LOGISTICS RESPONSE CENTER
2702 Directors Row
Orlando, FL 32809-5631

Page 57 of 92

Page 58 of 92

Ron DeSantis, Governor

Kevin Guthrie, Executive Director

FOR ADOPTION BY A COUNTY SHERIFF'S OFFICE
STATE OF FLORIDA
DIVISION OF EMERGENCY MANAGEMENT
By: ________________________________

Date: ______________________________

Kevin Guthrie, Executive Director or
Ian Guidicelli, Authorized Designee

___________________________________________________
COUNTY SHERIFF'S OFFICE, STATE OF FLORIDA
By: ________________________________

By: ________________________________

Title: _______________________________

Title: ______________________________
Date: ______________________________
Approved as to Form:
By: ________________________________
Attorney for Entity

D I V I S I O N H E A D Q U A R T E R S
2555 Shumard Oak Boulevard
Tallahassee, FL 32399-2100

Telephone: 850-815-4000
www.FloridaDisaster.org

STATE LOGISTICS RESPONSE CENTER
2702 Directors Row
Orlando, FL 32809-5631

Page 58 of 92

Page 59 of 92

Ron DeSantis, Governor

Kevin Guthrie, Executive Director

FOR ADOPTION BY A COUNTY OR CITY FIRE DEPARTMENT/DISTRICT OFFICE
STATE OF FLORIDA
DIVISION OF EMERGENCY MANAGEMENT
By: ________________________________

Date: ______________________________

Kevin Guthrie, Executive Director or
Ian Guidicelli, Authorized Designee

___________________________________________________
COUNTY OR CITY FIRE DEPARTMENT/DISTRICT, STATE OF FLORIDA
By: ________________________________

By: ________________________________

Title: _______________________________

Title: ______________________________
Date: ______________________________
Approved as to Form:
By: ________________________________
Attorney for Entity

D I V I S I O N H E A D Q U A R T E R S
2555 Shumard Oak Boulevard
Tallahassee, FL 32399-2100

Telephone: 850-815-4000
www.FloridaDisaster.org

STATE LOGISTICS RESPONSE CENTER
2702 Directors Row
Orlando, FL 32809-5631

Page 59 of 92

Page 60 of 92

Ron DeSantis, Governor

Kevin Guthrie, Executive Director

FOR ADOPTION BY AN EDUCATIONAL DISTRICT
STATE OF FLORIDA
DIVISION OF EMERGENCY MANAGEMENT
By: ________________________________

Date: ______________________________

Kevin Guthrie, Executive Director or
Ian Guidicelli, Authorized Designee

___________________________________ SCHOOL DISTRICT, STATE OF FLORIDA
By: ________________________________

By: ________________________________

Title: _______________________________

Title: ______________________________
Date: ______________________________
Approved as to Form:
By: ________________________________
Attorney for District

D I V I S I O N H E A D Q U A R T E R S
2555 Shumard Oak Boulevard
Tallahassee, FL 32399-2100

Telephone: 850-815-4000
www.FloridaDisaster.org

STATE LOGISTICS RESPONSE CENTER
2702 Directors Row
Orlando, FL 32809-5631

Page 60 of 92

Page 61 of 92

Ron DeSantis, Governor

Kevin Guthrie, Executive Director

FOR ADOPTION BY COMMUNITY COLLEGE OR STATE UNIVERSITY
STATE OF FLORIDA
DIVISION OF EMERGENCY MANAGEMENT
By: ________________________________

Date: ______________________________

Kevin Guthrie, Executive Director or
Ian Guidicelli, Authorized Designee

ATTEST:

BOARD OF TRUSTEES
OF________________________________
COMMUNITY COLLEGE,
STATE OF FLORIDA
BOARD OF TRUSTEES
OF________________________________
UNIVERISTY,
STATE OF FLORIDA

By: _______________________________
Clerk

By: ________________________________
Chairman
Date: ______________________________
Approved as to Form:
By: ________________________________
Attorney for Board

D I V I S I O N H E A D Q U A R T E R S
2555 Shumard Oak Boulevard
Tallahassee, FL 32399-2100

Telephone: 850-815-4000
www.FloridaDisaster.org

STATE LOGISTICS RESPONSE CENTER
2702 Directors Row
Orlando, FL 32809-5631

Page 61 of 92

Page 62 of 92

Ron DeSantis, Governor

Kevin Guthrie, Executive Director

FOR ADOPTION BY A SPECIAL DISTRICT
STATE OF FLORIDA
DIVISION OF EMERGENCY MANAGEMENT
By: ________________________________

Date: ______________________________

Kevin Guthrie, Executive Director or
Ian Guidicelli, Authorized Designee

___________________________________

SPECIAL DISTRICT, STATE OF FLORIDA

By: ________________________________

Title: _______________________________

Title: ______________________________
Date: ______________________________
Approved as to Form:
By: ________________________________
Attorney for District

D I V I S I O N H E A D Q U A R T E R S
2555 Shumard Oak Boulevard
Tallahassee, FL 32399-2100

Telephone: 850-815-4000
www.FloridaDisaster.org

STATE LOGISTICS RESPONSE CENTER
2702 Directors Row
Orlando, FL 32809-5631

Page 62 of 92

Page 63 of 92

Ron DeSantis, Governor

Kevin Guthrie, Executive Director

FOR ADOPTION BY AN AUTHORITY
STATE OF FLORIDA
DIVISION OF EMERGENCY MANAGEMENT
By: ________________________________

Date: ______________________________

Kevin Guthrie, Executive Director or
Ian Guidicelli, Authorized Designee

ATTEST:

BOARD OF TRUSTEES
OF________________________________
AUTHORITY,
STATE OF FLORIDA

By: _______________________________

By: ________________________________

Clerk

Chairman
Date: ______________________________
Approved as to Form:
By: ________________________________
Attorney for Board

D I V I S I O N H E A D Q U A R T E R S
2555 Shumard Oak Boulevard
Tallahassee, FL 32399-2100

Telephone: 850-815-4000
www.FloridaDisaster.org

STATE LOGISTICS RESPONSE CENTER
2702 Directors Row
Orlando, FL 32809-5631

Page 63 of 92

Page 64 of 92

Ron DeSantis, Governor

Kevin Guthrie, Executive Director

FOR ADOPTION BY A NATIVE AMERICAN TRIBE
STATE OF FLORIDA
DIVISION OF EMERGENCY MANAGEMENT
By: ________________________________

Date: ______________________________

Kevin Guthrie, Executive Director or
Ian Guidicelli, Authorized Designee

ATTEST:

TRIBAL COUNCIL OF THE
__________________ TRIBE OF FLORIDA

By: _______________________________

By: ________________________________

Council Clerk

Chairman
Date: ______________________________
Approved as to Form:
By: ________________________________
Attorney for Council

D I V I S I O N H E A D Q U A R T E R S
2555 Shumard Oak Boulevard
Tallahassee, FL 32399-2100

Telephone: 850-815-4000
www.FloridaDisaster.org

STATE LOGISTICS RESPONSE CENTER
2702 Directors Row
Orlando, FL 32809-5631

Page 64 of 92

Page 65 of 92

Ron DeSantis, Governor

Kevin Guthrie, Executive Director

FOR ADOPTION BY A COMMUNITY DEVELOPMENT DISTRICT
STATE OF FLORIDA
DIVISION OF EMERGENCY MANAGEMENT
By: ________________________________

Date: ______________________________

Kevin Guthrie, Executive Director or
Ian Guidicelli, Authorized Designee

___________________________________________________
COMMUNITY DEVELOPMENT DISTRICT, STATE OF FLORIDA
By: ________________________________

By: ________________________________

Title: _______________________________

Title: ______________________________
Date: ______________________________
Approved as to Form:
By: ________________________________
Attorney for District

D I V I S I O N H E A D Q U A R T E R S
2555 Shumard Oak Boulevard
Tallahassee, FL 32399-2100

Telephone: 850-815-4000
www.FloridaDisaster.org

STATE LOGISTICS RESPONSE CENTER
2702 Directors Row
Orlando, FL 32809-5631

Page 65 of 92

Page 66 of 92

Ron DeSantis, Governor

Kevin Guthrie, Executive Director

SAMPLE AUTHORIZING RESOLUTION FOR ADOPTION OF
STATEWIDE MUTUAL AID AGREEMENT
RESOLUTION NO. _____________
WHEREAS, the State of Florida Emergency Management Act, Chapter 252, authorizes
the State and its political subdivisions to provide emergency aid and assistance in the event of
a disaster or emergency; and
WHEREAS the statutes also authorize the State to coordinate the provision of any
equipment, services, or facilities owned or organized by the State or it political subdivisions for
use in the affected area upon the request of the duly constituted authority of the area; and
WHEREAS this Resolution authorizes the request, provision, and receipt of
interjurisdictional mutual assistance in accordance with the Emergency Management Act,
Chapter 252, among political subdivisions within the State; and
NOW, THEREFORE, be it resolved by __________________________________
___________________________________________________________ that in order to
maximize the prompt, full and effective use of resources of all participating governments in the
event of an emergency or disaster we hereby adopt the Statewide Mutual Aid Agreement which
is attached hereto and incorporated by reference.
ADOPTED BY: __________________________________________________
DATE: _________________________________________________________
I certify that the foregoing is an accurate copy of the Resolution adopted by
_____________________________________ on____________________________.
BY: __________________________________
TITLE: ________________________________
DATE: ________________________________

D I V I S I O N H E A D Q U A R T E R S
2555 Shumard Oak Boulevard
Tallahassee, FL 32399-2100

Telephone: 850-815-4000
www.FloridaDisaster.org

STATE LOGISTICS RESPONSE CENTER
2702 Directors Row
Orlando, FL 32809-5631

Page 66 of 92

Page 67 of 92

Ron DeSantis, Governor

Kevin Guthrie, Executive Director

STATEWIDE MUTUAL AID AGREEMENT – SAMPLE ATTACHMENT
Encompassed Entities
This notice is an acknowledgment of an amendment to the 2023 SMAA by the Florida Division
of Emergency Management (“the Division”) which allows parent entities to include individual
departments and subdivisions, within their authority, to be listed as SMAA designees eligible
for SMAA request and assistance procedures.
By our authority and adoption of the attached 2023 Statewide Mutual Aid agreement, as the
parent entity, the following departments and subdivisions will be included as SMAA signatories
for all asset request, assistance, and applicable reimbursement processes:
All entities listed herein will still require access to the DEMES Mutual Aid System for FDEM
Reimbursement process requirements.
________________________________

____________________________________

________________________________

____________________________________

________________________________

____________________________________

________________________________

____________________________________

________________________________

____________________________________

________________________________

____________________________________

________________________________

____________________________________

________________________________

____________________________________

________________________________

____________________________________

________________________________

____________________________________

________________________________

____________________________________

________________________________

____________________________________

D I V I S I O N H E A D Q U A R T E R S
2 5 5 5 S h u m ar d O ak B o u l ev a rd
T al l ah a s s e e , F L 32 3 99 - 2 1 0 0

Telephone: 850-815-4000
www.FloridaDisaster.org

S T A T E L O G I S T IC S R E S PO N S E C E N T E R
2702 D i r ecto rs R o w
Or lando , FL 32 809 - 5 631

Page 67 of 92

Page 68 of 92

Agenda: Monday, April 1, 2024
Memo: Item #12.
Town of Ocean Ridge, Florida
Town Commission Agenda Memorandum
Kelly Avery, Town Clerk
Subject: Approval of Resolution No. 2024-02: A Resolution of the Town of
Ocean Ridge, Florida, Electing a Mayor
As you know, the Town Charter provides that a Mayor and Vice-Mayor be selected by the Town
Commission members at the first regular meeting following the date of the March municipal
election. Therefore, a Mayor and Vice Mayor will need to be chosen at the April 1st meeting.
According to section 10.4 of the Rules of Order & Procedure adopted by the Town Commission,
the Town Commission shall vote by ballot to fill the positions of Mayor and Vice-Mayor.
I have prepared the ballots and will distribute them to each Commissioner once voting is opened
by the Presiding Officer. If a majority vote is not reached during round 1, the voting will move
to round 2, and Commissioners may only select one of the Commissioners that received a vote
in round 1. On the round 2 ballots, I will place a line through the Commissioners that did not
receive a vote in round 1 before distributing the ballots. If a majority vote is not reached in
round 2, the voting will move to a third round, and so on, until a majority vote is reached.
Once a majority vote is reached, the Town Clerk will announce the Mayor’s name for insertion
into the Resolution selecting the Mayor, and a motion and second will be required to adopt the
resolution.
The same procedures will apply to the voting for Vice Mayor.
Staff recommends...
Suggested Motion: I move to adopt Resolution Number 2024-02, Selecting (insert name) as
Mayor.
Respectfully,
Kelly Avery, Town Clerk

Page 68 of 92

Page 69 of 92

TOWN OF OCEAN RIDGE, FLORIDA
RESOLUTION NO. 2024-02
A RESOLUTION OF THE TOWN COMMISSION OF
THE TOWN OF OCEAN RIDGE, FLORIDA,
SELECTING A MAYOR FOR THE TOWN OF OCEAN
RIDGE, FLORIDA.
WHEREAS, the Municipal election in the Town of Ocean Ridge, Florida, was
held March 19, 2024, and
WHEREAS, Section 3.05 of the Town Charter requires that a Mayor be selected
from among its members by majority vote of the Town Commission, and
WHEREAS, Section 3.05 of the Town Charter further requires that the Mayor be
selected at the first regular meeting following the Town Election.
NOW,

THEREFORE,

RESOLVED

THAT

Commissioner

_______________ is hereby selected Mayor of the Town of Ocean Ridge, Florida, to
hold office until the first Regular Commission meeting following the Town Election of
2025.
Passed and adopted in regular session assembled this 1st day of April, 2024.

_____________________________
, Mayor
ATTEST:
___________________________
Kelly Avery, Town Clerk

Page 69 of 92

Page 70 of 92

Agenda: Monday, April 1, 2024
Memo: Item #13.
Town of Ocean Ridge, Florida
Town Commission Agenda Memorandum
Kelly Avery, Town Clerk
Subject: Approval of Resolution No. 2024-03: A Resolution of the Town of
Ocean Ridge, Florida, Electing a Vice-Mayor
Similarly, like the vote for the Mayor, I have prepared the ballots and will distribute them to
each Commissioner once voting is opened by the Presiding Officer. If a majority vote is not
reached during round 1, the voting will move to round 2, and Commissioners may only select
one of the Commissioners that received a vote in round 1. On the round 2 ballots, I will place a
line through the Commissioners that did not receive a vote in round 1 before distributing the
ballots. If a majority vote is not reached in round 2, the voting will move to a third round, and
so on, until a majority vote is reached.
Staff recommends...
Suggested Motion: I move to adopt Resolution Number 2024-03, Selecting (insert name) as
Vice-Mayor.
Respectfully,
Kelly Avery, Town Clerk

Page 70 of 92

Page 71 of 92

TOWN OF OCEAN RIDGE, FLORIDA
RESOLUTION NO. 2024-03
A RESOLUTION OF THE TOWN COMMISSION OF
THE TOWN OF OCEAN RIDGE, FLORIDA,
SELECTING A VICE MAYOR FOR THE TOWN OF
OCEAN RIDGE, FLORIDA.
WHEREAS, the Municipal election in the Town of Ocean Ridge, Florida, was
held March 19, 2024, and
WHEREAS, Section 3.05 of the Town Charter requires that a Vice Mayor be
selected from among its members by majority vote of the Town Commission, and
WHEREAS, Section 3.05 of the Town Charter further requires that the Vice
Mayor be selected at the first regular meeting following the Town Election.
NOW,

THEREFORE,

RESOLVED

THAT

Commissioner

___________________ is hereby selected Vice Mayor of the Town of Ocean Ridge,
Florida, to hold office until the first Regular Commission meeting following the Town
Election of 2025.
Passed and adopted in regular session assembled this 1st day of April, 2024.

_____________________________
, Mayor
ATTEST:
___________________________
Kelly Avery, Town Clerk

Page 71 of 92

Page 72 of 92

Agenda: Monday, April 1, 2024
Memo: Item #14.
Town of Ocean Ridge, Florida
Town Commission Agenda Memorandum
Lynne Ladner, Town Manager
Subject: Approval of the Budget Meeting Calendar
Attached is the proposed calendar for the Fiscal Year 2024-2025 budget process. The
commission needs to confirm the tentative date listed for the Goal Setting Workshop or set a
different day and time.
The calendar is structured so that a presentation of the updated 5- and 10-year CIP is reviewed
and approved as part of the June regularly scheduled meeting. Budget workshops would be in
July and August with the 1st hearing at the regular meeting on September 9th and the special
meeting for the final hearing on September 23rd.
The full commission must be available and attend the final hearing meeting, so if there are any
concerns about availability please let me know and identify an alternative day and time now.
Staff recommends approval of the proposed budget meeting calendar dates
Suggested Motion: I move to approve the proposed budget meeting calendar dates.
Respectfully,
Lynne Ladner, Town Manager

Page 72 of 92

Page 73 of 92

Town of Ocean Ridge, Florida
Budget Meeting Calendar 2024
_________________________________________________________________________

The following Goal Setting and Budget Meeting dates have been set for 2024:

Monday, April 15 @ 5 p.m.

Town Commission Goal Setting Workshop.
Tentative

Monday, June 3 @ 6 p.m.

REGULAR MEETING: Presentation & preliminary
approval of updated 5- & 10-year CIP

Tuesday, July 1 @ 2 p.m.

Budget Workshop: Presentation of 1st Budget Draft
& Set Proposed Maximum Millage Rate

Monday, August 5 @ 2 p.m.

Budget Workshop: Commission to Vote on
Finalized Budget for Presentation to the Public

Tuesday, September 9 @ 6 p.m.

Regular Meeting & 1st Budget Public Hearing
Combined

Monday, September 23 @ 6 p.m.

Special Meeting – Final Public Hearing & Adoption
of Budget

Page 73 of 92

Page 74 of 92

Agenda: Monday, April 1, 2024
Memo: Item #15.
Town of Ocean Ridge, Florida
Town Commission Agenda Memorandum
Lynne Ladner, Town Manager
Subject: Approval of the Award of North Ocean Blvd. (SR A1A) Water Main
Pipe Enhancements Project
As you know, on February 5, 2024, the Town re-issued the Invitation to Bid for the Town’s
North Ocean Blvd. (SR A1A) Water Main Pipe Enhancement Project (“ITB”). The Town held a
mandatory pre-bid meeting on February 13, 2024. The ITB required all bids to be submitted by
March 1, 2024. On March 1, 2024, the Town held a public bid opening which revealed the
receipt of two (2) bids from Foster Marine Contractors (bid amount of $2,483,990.60) and GT
General Contractors ($1,427,646.40). Please see the attached Bid Tab for more information on
each received bid. GT General Contractors submitted the lowest total bid amount.
Town staff reviewed the bids to make a determination as to the qualifications, responsiveness,
and responsibility of the two (2) bidders. In making its determination, the Town is required to
consider the qualifications of all Bidders and whether their bid complies with the prescribed ITB
requirements. The bid is then to be awarded to lowest, responsive and responsible Bidder, whose
evaluation by the Town indicates that the award will be in the best interests of the Project and
Town. Specifically, in its review Town staff reviewed each Bidder’s submitted Qualification
Questionnaire (Section 00310-1 of the ITB), a required document to be included with each bid.
Attached is Town staff’s Bid Review Summary Table. As noted for GT General Contractors, it
did not utilize the current Qualification Questionnaire and its specific responses to the questions
were either with dated information that did not satisfy the qualification criteria or no information
was provided in response to the specific criteria requests. Foster Marine utilized the current form
and provided recent qualifying project experience and was otherwise responsive to the
Qualification Questionnaire.
Town staff also looked at the qualification criteria set forth in the Site Work section of the ITB
including qualifications that are required for the directional drilling contractor (10 years’
experience and minimum of 10,000 linear feet). GT General Contractors was non-responsive as
to the qualifications of its directional drilling contractor. Foster Marine provided a response that
its directional drilling contractor has “10+” years of experience (on Qualification Questionnaire)
but did not otherwise provide a response in its bid as to the linear feet qualification criteria in the
Site Work section. However, since the ITB is not clear that the qualification criteria set forth in
the Site Work section of the ITB needed to be submitted with each bid, Town staff is not
recommending any determination based on either Bidder’s failure to include specific responses

Page 74 of 92

Page 75 of 92

Town Commission Regular Meeting AGENDA April 1, 2024

-2-

to the Site Work section in their bid.
Since GT Contractors’ bid failed to be responsive to all questions in the Qualification
Questionnaire and failed to provide information showing it satisfied the basic qualification
criteria, its bid should be rejected as non-responsive and failing to establish the basic
qualifications. Accordingly, Town staff recommends Foster Marine for award of the ITB as in
the best interests of the Project and the Town.
A recommendation for award consistent with the foregoing was posted on March 13, 2024 on
Demandstar.com, the Town’s website, and at Town Hall.
Staff recommends Foster Marine for award of the ITB as in the best interests of the Project and
the Town.
Suggested Motion: I move to award Foster Marine as the Contractor for the Water Main
Pipe Enhancements Project.
Respectfully,
Lynne Ladner, Town Manager

Page 75 of 92

Page 76 of 92

ITEM #

MEMORANDUM
TO:

TOWN COMMISSION

FROM:

LYNNE LADNER, TOWN MANAGER

RE:

AWARD OF NORTH OCEAN BLVD. (SR A1A) WATER MAIN
PIPE ENHANCEMENTS PROJECT

DATE:

APRIL 1, 2024

As you know, on February 5, 2024, the Town re-issued the Invitation to Bid for the Town’s North
Ocean Blvd. (SR A1A) Water Main Pipe Enhancement Project (“ITB”). The Town held a
mandatory pre-bid meeting on February 13, 2024. The ITB required all bids to be submitted by
March 1, 2024. On March 1, 2024, the Town held a public bid opening which revealed the receipt
of two (2) bids from Foster Marine Contractors (bid amount of $2,483,990.60) and GT General
Contractors ($1,427,646.40). Please see the attached Bid Tab for more information on each
received bid. GT General Contractors submitted the lowest total bid amount.
Town staff reviewed the bids to make a determination as to the qualifications, responsiveness, and
responsibility of the two (2) bidders. In makings its determination, the Town is required to consider
the qualifications of all Bidders and whether their bid complies with the prescribed ITB
requirements. The bid is then to be awarded to lowest, responsive and responsible Bidder, whose
evaluation by the Town indicates that the award will be in the best interests of the Project and
Town. Specifically, in its review Town staff reviewed each Bidder’s submitted Qualification
Questionnaire (Section 00310-1 of the ITB), a required document to be included with each bid.
Attached is Town staff’s Bid Review Summary Table. As noted for GT General Contractors, it did
not utilize the current Qualification Questionnaire and its specific responses to the questions were
either with dated information that did not satisfy the qualification criteria or no information was
provided in response to the specific criteria requests. Foster Marine utilized the current form and
provided recent qualifying project experience and was otherwise responsive to the Qualification
Questionnaire.
Town staff also looked at the qualification criteria set forth in the Site Work section of the ITB
including qualifications that are required for the directional drilling contractor (10 years’
experience and minimum of 10,000 linear feet). GT General Contractors was non-responsive as to
the qualifications of its directional drilling contractor. Foster Marine provided a response that its
directional drilling contractor has “10+” years of experience (on Qualification Questionnaire) but
did not otherwise provide a response in its bid as to the linear feet qualification criteria in the Site
Work section. However, since the ITB is not clear that the qualification criteria set forth in the Site
Work section of the ITB needed to be submitted with each bid, Town staff is not recommending
any determination based on either Bidder’s failure to include specific responses to the Site Work
section in their bid.

Page 76 of 92

Page 77 of 92

Since GT Contractors’ bid failed to be responsive to all questions in the Qualification
Questionnaire and failed to provide information showing it satisfied the basic qualification criteria,
its bid should be rejected as non-responsive and failing to establish the basic qualifications.
Accordingly, Town staff recommends Foster Marine for award of the ITB as in the best interests
of the Project and the Town.
A recommendation for award consistent with the foregoing was posted on March ___, 2024 on
Demandstar.com, the Town’s website, and at Town Hall.
If you have any questions, please let me know.
Attachments:
Bid Tab
Bid Review Summary Table

Page 77 of 92

Page 78 of 92

[Town letterhead]

AWARD RECOMMENDATION

Name of Solicitation:

Invitation to Bid North Ocean Blvd. (SR A1A) Water Main
Pipe Enhancements

Bid Opening Date:

March 1, 2024

Notice of Intent Posting Date:

March 13, 2024

Town Project No.:

00020.63

Notice Posting Locations:

DemandStar (demandstar.com)
Town Website (oceanridgeflorida.com)
Town Hall (6450 N. Ocean Blvd., Ocean Ridge, FL)

This Award Recommendation is being posted for the above-referenced solicitation:
The Town of Ocean Ridge recommends award to: Foster Marine Contractors, Inc., 3180
Fairlane Farms Rd #1, Wellington, FL 33414
Attached is Town staff’s bid tabulation and bid review summary table supporting the award
recommendation. Town staff will present this award recommendation to the Town Commission
at its April 1, 2024 Town Commission meeting starting at 6:00 p.m. and located at Town Hall,
6450 N. Ocean Blvd., Ocean Ridge, FL 33435.
The Town’s Purchasing Policy contains a procedure for protesting the award recommendation.
The protest must be in writing and submitted within three (3) business days of the posting of this
Award Recommendation. A copy of the full protest procedure is available through request to
Town Hall at (561) 732-2635 x 14 or via email to: [email protected].
Sincerely,
Kelly Avery, Town Clerk
Attachment:
Bid Tab
Bid Review Summary Table

Page 78 of 92

Page 79 of 92

DRAFT
BID REVIEW TABLE #1 – SUMMARY TABLE
DATE: MARCH 1, 2024 AT 9:00 AM
PROJECT: OCEAN RIDGE – WATERMAIN PIPE ENHANCEMENT PROJECT
ENGENUITY PROJECT NO. 00020.63

BIDDER

NAME

Antonio Assenza

Michael Czajkowski

ORGANIZATION

GT General Contractors

Foster Marine Contractors

TOTAL BID AMOUNT

$1,427,674.20

$2,483,990.60

REVIEW NOTES

PROJECT MANUAL SECTIONS

00310

BIDDER’S QUALIFICATION
QUESTIONAIRE
(ADDITIONAL SECTIONS
AND VERABGE ON
EXPERIENCE
REQUIREMENTS)
(EXPERIENCE WITH
WATER MAIN
INSTALLATIONS OVER
PAST 5 YEARS)

•
•
•

•
•

02310

HDD-HORIZONTAL
DIRECTIONAL DRILL
(10 YEARS OF HDD
EXPERIENCE)

•
•

Did not use latest form and did not
provide experience within last 5
years (2019-2024).
Most recent project completed by
Bidder and detailed in submittal was
from 2016 in Panama.
Most recent project completed by
Bidder, detailed in submittal, and
located in the US (West Palm Beach,
FL) was from 2012.
No projects described WM
installation via HDD.
There were 5 projects provided as
examples of the Horizontal
Directional Drilling Contractor, but
with no contact information and
date of project completion.
No projects described WM
installation via HDD.
Did not specify years of experience
in South Florida.

•
•

•
•
•
•

Provided over 30 project that were
completed within the last 5 years
(2019-2024).
Most recent project completed by
Bidder and detailed in submittal was
from 2023 in Delray Beach, FL for 6”
& 8” WM.
Only 1 project within the last 5 years
described WM installation via HDD.
There are currently 5 WIP projects;
non specify WM installation via HDD.
None of the projects provided
specify the HDD Contractor.
Specified 10+ years of experience on
Bidder’s Qualification Questionnaire
(Item 1d).

BID COLLECTION CHECKLIST
1

Page 79 of 92

Page 80 of 92

DRAFT
BID REVIEW TABLE #2 – SECTION 00310 BIDDER’S QUALIFICATION QUESTIONAIRE
DATE: MARCH 1, 2024 AT 9:00 AM
PROJECT: OCEAN RIDGE – WATERMAIN PIPE ENHANCEMENT PROJECT
ENGENUITY PROJECT NO. 00020.63

BIDDER
ITEM #
1a
1b
1c
1d
4

NAME

Antonio Assenza

Michael Czajkowski

ORGANIZATION

GT General Contractors

Foster Marine Contractors

TOTAL BID AMOUNT

$1,427,674.20
Was this addressed by the
Bidder?

$2,483,990.60
Was this addressed by the
Bidder?

Non-Responsive.

Responded.

Non- Responsive.

Responded.

Non-Responsive.

Responded.

Non- Responsive.

Responded.

Response does not meet
criteria.

Responded.

Response does not meet
criteria.

Responded.

ITEM DESCRIPTION
State the numbers of years the bidder’s organization
has been doing business in South Florida.
State the numbers of years the Directional Bore
Contractor has been doing business in South Florida.
State the numbers of years your organization has
been doing business as a Licensed Contractor in
Florida.
State the numbers of years the Directional Bore
Contractor has been doing business as a Licensed
Contractor in Florida.
BIDDER shall have constructed at least five (5) water
main installations of similar size and scope via bore
within the past five years. List the projects below.
BIDDER shall demonstrate the proficiency in the
performance of the following activities. Please
provide specific experience with water main
installations of similar size and scope via directional
bore over the past five years (awarded, started,
underway and completed). Include the names and
experience of subcontractors as applicable.

BID COLLECTION CHECKLIST
2

Page 80 of 92

Page 81 of 92

DRAFT
BID REVIEW TABLE #3 – SECTION 02310 HORIZONTAL DIRECTIONAL DRILLING
DATE: MARCH 1, 2024 AT 9:00 AM
PROJECT: OCEAN RIDGE – WATERMAIN PIPE ENHANCEMENT PROJECT
ENGENUITY PROJECT NO. 00020.63
NAME

BIDDER

ORGANIZATION
TOTAL BID AMOUNT

PART
Part 1
Section 1.2
Item 1

Part 2
Section 2.1
Section C
Item 2

ITEM DESCRIPTION
Quality Assurance – Provide a listing of all key personnel with at
least 10 years’ of South Florida experience since 2014 in directional
drilling and associated pipe installation, including pipe at least as
large as 8 inches in diameter. Key personnel include field supervisor
and operators of directional drilling equipment, including position
monitoring and steering equipment.
Joints: Joints shall be of a heat fusion joining system. Pipe and
fittings shall be thermal butt fusion, saddle fusion, or socket fusion in
accordance with manufacturer recommended procedures and
ASTM D-2161. At the point of fusion, the outside diameter and
minimum wall thickness of the fitting shall match the outside
diameter and minimum wall thickness specifications of ASTM D1248 for the same size pipe.
Joining of the pipes and fittings shall be performed in accordance
with ASTM D-2774. Depending upon the installation requirements
and site location, joining shall be performed within or outside the
excavation. Joints of the pipe sections shall be smooth on the
inside and internal projection beads shall not be greater than 3/16
inch.

Antonio Assenza
GT General
Contractors
$1,427,674.20
Was this addressed
by the Bidder?

Michael Czajkowski
Foster Marine
Contractors
$2,483,990.60
Was this addressed
by the Bidder?

Non- Responsive.

Responded.

(See next page.)

(Continued on next page.)
BID COLLECTION CHECKLIST
3

Page 81 of 92

Page 82 of 92

DRAFT
BID REVIEW TABLE #3 – SECTION 02310 HORIZONTAL DIRECTIONAL DRILLING (CONT’D)
DATE: MARCH 1, 2024 AT 9:00 AM
PROJECT: OCEAN RIDGE – WATERMAIN PIPE ENHANCEMENT PROJECT
ENGENUITY PROJECT NO. 00020.63
NAME

BIDDER

ORGANIZATION
TOTAL BID AMOUNT

PART

ITEM DESCRIPTION

Antonio Assenza
GT General
Contractors
$1,427,674.20
Was this addressed
by the Bidder?

Michael Czajkowski
Foster Marine
Contractors
$2,483,990.60
Was this addressed
by the Bidder?

(Continued from previous page.)

Part 2
Section 2.1
Section C
Item 2

Part 3
Section 3.2
Section E

The tensile strength at yield of the butt-fusion joints shall not be less
than the pipe. A specimen of the pipe cut across the butt-fusion
joints shall be tested in accordance with ASTM D-638. The
manufacturer shall provide fusion training. The contractor and the
onsite joint inspector shall be trained by the manufacturer or
manufacturer’s authorized representative.
The fusion equipment and operator shall be required to
demonstrate successful field experience. Regarding fusion over 36”
capability, the fusion unit shall be field tested for a period of five
years and the fusion operator shall have pipe size experience of
the same size pipe on this project for five years or longer.
All directional drilling operations shall be performed by a qualified
directional drilling CONTRACTOR with at least (10) years’
experience involving work of a similar nature to the work required
of this project. The CONTRACTOR must have installed a minimum of
10,000 linear feet of pipe (4-inch diameter or greater) using
directional drilling operations. A list of project references and proof
of contractor experience shall be presented to the ENGINEER,
upon request by the ENGINEER.

No proposed water main over 36”.
Proof of experience to be provided if
fusion of 36” capacity is required.

Responded.
Non- Responsive.

HDD Contractor
experience of
minimum 10,000
linear feet was not
provided.

BID COLLECTION CHECKLIST
4

Page 82 of 92

Page 83 of 92

UNIT PRICE SCHEDULE
Item No

Description

1
As-Built Record Drawings
2
NPDES Permit/Erosion Protection Measures
3
Professional Video of Construction Site and Photographs
4
Sod
5
Clearing and Grubbing
6
Directional Drill Pit & Restoration
7
Open Cut Pavement Trench
8
Remove exist. concrete
9
12" Compacted subgrade
10
Optional Base, Base Group 6
11
Milling & Resurfacing
12
1-1/2" Superpave Apsh Conc (12.5), Traffic B, PG 76-22
13
1" Asph Conc FC, Traffic B, FC-9.5, PG 76-22
14
Concrete Sidewalk and Driveways, 6"
15
Raised Pavement Marker (Blue)
16
Thermoplastic, Std, White, Solid, 24"
17
Thermoplastic, Std, White, Solid, 6"
18
Thermoplastic, Std, Yellow, Solid, 6"
19
10" HDPE (Directional Bore)
20
8" HDPE (Directional Bore)
21
Connect to Existing 6" WM
22
Connect to Existing 8" WM
23
8"X8" Tapping Sleeve and Gate Valve
24
6"X6" Tapping Sleeve and Gate Valve
25
8"X8" Tee
26
10"X8" Tee
27
10"X6" Tee
28
10"X4" Tee
29
10" Gate Valve and Box
30
8" Gate Valve and Box
31
6" Gate Valve and Box
32
4" Gate Valve and Box
33
10" Air Release Valve
34
Fittings
35
Sample Points
36
Fire Hydrant Assembly
37
Testing
SUBTOTAL
38
Mobilization/Demolition, Bonds, Insurance (10% of items 1-36)
39
Maintenance of Traffic (8% of items 1-36)
40
Contingency (20% of items 1-36)

GT General Contractors

LS
LS
LS
SY
LS
EA
SY
SY
SY
SY
SY
TN
TN
SY
EA
LF
GM
GM
LF
LF
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
TN
EA
EA
LS

Estimated
Quantity
1
1
1
100
1
9
165
25
165
165
710
13
9
25
5
30
0.1
0.1
3600
175
2
3
3
1
1
5
7
6
12
5
6
5
3
1
5
1
1

LS
LS
LS

1
1
1

Unit

Bid Unit Price

Bid Price

Unit

$
5,000.00
$
10,000.00
$
3,000.00
$
30.00
$
25,000.00
$
3,000.00
$
250.00
$
60.00
$
60.00
$
90.00
$
80.00
$
500.00
$
570.00
$
50.00
$
1,100.00
$
10.00
$
15,000.00
$
15,000.00
$
120.00
$
120.00
$
13,000.00
$
25,000.00
$
12,000.00
$
10,000.00
$
2,500.00
$
3,000.00
$
3,000.00
$
2,200.00
$
5,000.00
$
3,500.00
$
3,000.00
$
3,000.00
$
2,200.00
$
22,000.00
$
1,500.00
$
10,000.00
$
10,000.00
$ 1,027,280.00
$
102,728.00
$
82,182.40
$
205,456.00

$
5,000.00
$
10,000.00
$
3,000.00
$
3,000.00
$
25,000.00
$
27,000.00
$
41,250.00
$
1,500.00
$
9,900.00
$
14,850.00
$
56,800.00
$
6,500.00
$
5,130.00
$
1,250.00
$
5,500.00
$
300.00
$
1,500.00
$
1,500.00
$ 432,000.00
$
21,000.00
$
26,000.00
$
75,000.00
$
36,000.00
$
10,000.00
$
2,500.00
$
15,000.00
$
21,000.00
$
13,200.00
$
60,000.00
$
17,500.00
$
18,000.00
$
15,000.00
$
6,600.00
$
22,000.00
$
7,500.00
$
10,000.00
$
10,000.00
$ 1,037,280.00
10%
8%
20%

LS
LS
LS
SY
LS
EA
SY
SY
SY
SY
SY
TN
TN
SY
EA
LF
GM
GM
LF
LF
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
TN
EA
EA
LS
LS
LS
LS

1
1
1

TOTAL
DIFFERENCE IN BID TOTALS

(our total is lower)

Foster Marine Contractors
Estimated
Quantity
1
1
1
100
1
9
165
25
165
165
710
13
9
25
5
30
0.1
0.1
3600
175
2
3
3
1
1
5
7
6
12
5
6
5
3
1
5
1
1

Bid Unit Price

Bid Price

$
40,000.00
$
5,000.00
$
2,500.00
$
15.00
$
15,000.00
$
12,000.00
$
50.00
$
10.00
$
15.00
$
75.00
$
50.00
$
1,500.00
$
2,400.00
$
75.00
$
30.00
$
25.00
$
100.00
$
100.00
$
300.00
$
275.00
$
10,000.00
$
15,000.00
$
6,000.00
$
5,000.00
$
5,000.00
$
7,000.00
$
6,000.00
$
5,000.00
$
5,000.00
$
4,000.00
$
3,000.00
$
2,000.00
$
7,000.00
$
50,000.00
$
1,500.00
$
7,000.00
$
5,000.00
$ 1,796,370.00
$
179,637.00
$
143,709.60
$
359,274.00

$
40,000.00
$
5,000.00
$
2,500.00
$
1,500.00
$
15,000.00
$ 108,000.00
$
8,250.00
$
250.00
$
2,475.00
$
12,375.00
$
35,500.00
$
19,500.00
$
21,600.00
$
1,875.00
$
150.00
$
750.00
$
10.00
$
10.00
$ 1,080,000.00
$
48,125.00
$
20,000.00
$
45,000.00
$
18,000.00
$
5,000.00
$
5,000.00
$
35,000.00
$
42,000.00
$
30,000.00
$
60,000.00
$
20,000.00
$
18,000.00
$
10,000.00
$
21,000.00
$
50,000.00
$
7,500.00
$
7,000.00
$
5,000.00
$ 1,801,370.00
10%
8%
20%

$ 1,427,646.40

$ 2,483,990.60

27.80 (no difference in total value)

SUBTOTAL FROM BID SUBMITTALS (ITEMS IN RED ARE INCORRECT)
SUBTOTAL
$ 1,037,280.00
38
Mobilization/Demolition, Bonds, Insurance (10% of items 1-36)
LS
1
10%
$ 102,755.80
39
Maintenance of Traffic (8% of items 1-36)
LS
1
8%
$
82,182.40
40
Contingency (20% of items 1-36)
LS
1
20%
$ 205,456.00
TOTAL
$ 1,427,674.20

LS
LS
LS

1
1
1

10%
8%
20%

$ 1,801,370.00
$ 179,637.00
$ 143,709.60
$ 359,274.00
$ 2,483,990.60

Page 83 of 92

Page 84 of 92

Agenda: Monday, April 1, 2024
Memo: Item #16.
Town of Ocean Ridge, Florida
Town Commission Agenda Memorandum
Lynne Ladner, Town Manager
Subject: Town Manager
As March is going out like a lamb, well maybe not so much considering the wind and rain this
month, we have stayed busy with things going on in all areas. February and March saw the PD
lose two officers and a dispatcher, which was unfortunate as we had only been fully staffed for
funded positions for a few months. But when one door closes, another opens and we have
received applications from several stellar individuals, and I am happy to say that we will
hopefully be fully staffed again by May.
We also saw a transition in the Public Works department with the departure of Chris
Sorrell. We were fortunate again and had an individual referred to us shortly after we posted the
position and as a result we are wrapping up the final details with the pre-employment process
and look forward to introducing a new employee in May.
The election is under our belts again, and I am excited to continue working with Geoff Pugh,
Dave Hutchins, and Ainar Aijala. We have a lot going on as we pass the mid-year mark for the
fiscal year with infrastructure the hot topic. The new water main project has completed the
bidding process and will be in front of commissioners at the April meeting for acceptance and
award. We have reason to be hopeful that we will be able to move forward with the water valve
project as the request made it through the legislative budgeting process, and we are hopeful that
Gov. DeSantis will approve of the project and leave it in the budget. You will be seeing
maintenance starting on the town's three bridges through April and possibly into May as we have
the repairs that were lined out by FDOT in our most recent bridge inspection.
The town is currently soliciting bids for Banking Services. The RFP is due in early April. We
are getting alot of interest in the RFP so I feel positive that we will be able to identify a solid
institution to partner with the town.
Behind the scenes, things continue to move forward as well. You will notice some changes to
the meeting agendas and packets. We have launched our partnership with CivicClerk for agenda
management software and the changes have been celebrated by staff for ease of use. The
financial management software will usher in a new era in the fiscal year budgeting process
which I believe staff and the public will agree to make understanding and completing the budget
process simple.

Page 84 of 92

Page 85 of 92

Town Commission Regular Meeting AGENDA April 1, 2024

-2-

Staff recommends...N/A
Suggested Motion: I move to...N/A
Respectfully,
Lynne Ladner, Town Manager

Page 85 of 92

Page 86 of 92

Ocean Ridge Police Department
6450 N. Ocean Blvd., Ocean Ridge, FL 33435
Phone (561) 732-8331
Fax (561) 732-8676
www.oceanridgeflorida.com
Scott McClure
Chief of Police

February 2024 Monthly Activity Report
Subjects;
1. Monthly Law Enforcement Activity Report
(Please see attached detailed reports)
2. Monthly Boynton Beach Fire/EMS Activity Report
(Please see attached detailed reports)

Page 86 of 92

Page 87 of 92

ORPD Other Activity:
Type

Total

DaysSgt Roy

Traffic

DaysSgt. Nights- Sgt. NightsChoban
Parkerson
Sgt. Stang

Citations
Written Warnings
Parking Tickets/Municipal
Warnings
Traffic Stops

76
132

32
56

24
14

0
22

20
40

13
210

4
82

6
36

1
33

2
59

Arrests:
S19 Felony
S18 Misdemeanor

1
0

0
0

1
0

0
0

Telephone Calls Handled by Dispatch:
February 2024
Year to Date
9-1-1
55
99
Incoming/Non-Emergency
459
910
Outgoing/Non-Emergency
157
295
Total: 671
1304
Walk-Ins Handled by Dispatch:

Year to Date

All
After Business Hours

298
161

599
327

Alarm Sign IssuanceAlarm TechnicianAOD/Range UseBurn PermitFingerprintsKeysPet Tag/Vehicle DecalReport/Record RequestVendorsVisitor for ChiefVisitor for Lt or InvestigatorVisitor/InfoGift/Food donationPick up Property/EvidencePill Drop-

1
7
2
2
1
1
6
9
48
4
2
195
3
4
13

1
15
9
2
3
2
8
14
77
10
2
289
3
7
24

Page 87 of 92

Page 88 of 92

BRINY BREEZES FEBRUARY 2024

Description

Signal

ON FOOT W/PORTABLE
BEACH PATROL
POLICE SERVICE CALL
ILLEGAL PARKING

10108
BCHK
S68
S90

MEDICAL CALL
WELFARE CHECK
LOST/FOUND PROPERTY
THEFT
VEHICLE ACCIDENT
INFORMATION
SUSPICIOUS VEHICLE
ANIMAL COMPLIANT
TRAFFIC STOPS
PROPERTY DAMAGE

S73
S84
S72
S30
S04
S14
S13V
S70
1050
S96

Total Calls for Service
District Checks
Total Calls w/ DC's
OTHER ACTIVITY
Traffic
Citations
Written Warnings
Parking Tickets

Count

29
8
1
13
2
4
1
1
1
1
1
1
5
1

69
190
259

2
3
11

Page 88 of 92

Page 89 of 92

ACTIVITY SUMMARY BY SIGNALS
ALL UNITS

From 02/01/2024 Through 02/29/2024
00:00

23:59

ACTIVITY SUMMARY BY SIGNALS

All Calls IN Signal Order

Signal

Description

Count

10108

ON FOOT W/PORTABLE

10109

VEHICLE MAINTENANCE

129

1050

TRAFFIC STOP

200

1058

AT STATION

1060

ASSIST TO MOTORIST

801

VTC PERMITS (BUILDING)

805

VTC SOLICIT W/O PERMIT (DOOR TO DOOR)

806

VTC WORKING WHEN NOT PERMITTED

814

VTC OVERNIGHT PARKING ON STREET

815

VTC PARKING ON VACANT LOT

820

VTC ANIMALS ON BEACH

823

VTC CONSTRUCTION SITE

824

VTC ALL OTHER

BCHK

BEACH PATROL

238

DISTRICT CHECK

1187

HCKH

HOUSE CHECK HAND

HCKV

HOUSE CHECK VISUAL

LPR

LICENSE PLATE RECOGNITION ALERT

S03

HIT AND RUN ACCIDENT

S04

AUTO ACCIDENT

S07

DECEASED PERSON

S10

STOLEN VEHICLE

S12

RECKLESS DRIVER

S13P

SUSPICIOUS PERSON

S13V

SUSPICIOUS VEHICLE

S14

INFORMATION

S15

SPECIAL DETAIL

S22

DISTURBANCE

S25

FIRE/FD ASSIST

S30

THEFT

S32A

SUICIDE ATTEMPT

S48G

OPEN GARAGE DOOR

S49

ALARM

3/6/2024 14:16

Beacon Software Solutions, Inc.

Page

1 of 2
Page 89 of 92

Page 90 of 92

ACTIVITY SUMMARY BY SIGNALS
ALL UNITS

From 02/01/2024 Through 02/29/2024
00:00

23:59

ACTIVITY SUMMARY BY SIGNALS

All Calls IN Signal Order

Signal

Description

Count

S49F

FIRE ALARM

S53

EMBEZZLEMENT/FRAUD

S67

ACCIDENTAL INJURY

S68

POLICE SERVICE CALL

S70

ANIMAL COMPLAINT

S72

LOST/FOUND PROPERTY

S73

MEDICAL CALL

S76

ASSIST OTHER DEPARTMENT

S79

911 PRANK/FALSE/ACCID CALL

S81

ASSAULT/THREATS

S84

WELFARE CHECK

S86

LOUD NOISE/MUSIC

S88

FLORIDA POWER LIGHT ASSIST

S90

ILLEGAL PARKING

S96

PROPERTY DAMAGE

2
TOTAL ACTIVITY: 2156

3/6/2024 14:16

Beacon Software Solutions, Inc.

Page

2 of 2
Page 90 of 92

Page 91 of 92

February 2024 BOYNTON BEACH FIRE RESCUE REPORT
IncidentNumber Date
Full Incident Address
2401613 2/2/2024 6861 N Ocean Blvd Ocean Ridge
2401620 2/2/2024 6415 N Ocean Blvd Ocean Ridge
2401649 2/3/2024 Mallard Dr Briny Breezes
2401711 2/4/2024 Marlin Dr Ocean Ridge
2401878 2/8/2024 6600 N Ocean Blvd Ocean Ridge
2401975 2/10/2024 CORDOVA AVE & N OCEAN BLVD Briny Breezes
2401988 2/10/2024 6660 N Ocean Blvd Ocean Ridge
2402010 2/11/2024 6110 N Ocean Blvd Ocean Ridge
2402104 2/12/2024 5510 N Ocean Blvd Ocean Ridge
2402122 2/13/2024 Spanish River Dr Ocean Ridge
2402180 2/14/2024 6700 Blk N Ocean Blvd Ocean Ridge
2402183 2/14/2024 Marlin Dr Ocean Ridge
2402208 2/14/2024 6520 N Ocean Blvd Ocean Ridge
2402227 2/15/2024 Ridge Blvd Ocean Ridge
2402286 2/16/2024 6415 N Ocean Blvd Ocean Ridge
2402362 2/17/2024 6823 N Ocean Blvd Ocean Ridge
2402416 2/18/2024 6520 N Ocean Blvd Ocean Ridge
2402446 2/19/2024 6100 Blk N Ocean Blvd Ocean Ridge
2402448 2/19/2024 6100 Blk N Ocean Blvd Ocean Ridge
2402490 2/20/2024 6767 N Ocean Blvd Ocean Ridge
2402652 2/23/2024 6849 N Ocean Blvd Ocean Ridge
2402730 2/25/2024 Flamingo Dr Briny Breezes
2402734 2/25/2024 CORRINE ST & N OCEAN BLVD Ocean Ridge
2402816 2/26/2024 5800 Blk N Ocean Blvd Ocean Ridge
2402836 2/27/2024 6849 N Ocean Blvd Ocean Ridge
2402850 2/27/2024 Sabal Island Dr Ocean Ridge
2402872 2/28/2024 Flamingo Dr Briny Breezes
2402906 2/28/2024 6800 Blk N Ocean Blvd Ocean Ridge

Ocean Ridge Summary
Medical Calls
Fire/Other Calls
Total
Calls exceeding 10 minutes consist of; (1)

15
9
24

Incident City Station Shift
Ocean Ridge Station 4 B
Ocean Ridge Station 1 B
Briny Breezes Station 4 C
Ocean Ridge Station 1 D
Ocean Ridge Station 1 D
Briny Breezes Station 4 B
Ocean Ridge Station 1 B
Ocean Ridge Station 1 C
Ocean Ridge Station 4 D
Ocean Ridge Station 4 A
Ocean Ridge Station 1 B
Ocean Ridge Station 1 B
Ocean Ridge Station 1 B
Ocean Ridge Station 5 C
Ocean Ridge Station 1 D
Ocean Ridge Station 1 A
Ocean Ridge Station 1 B
Ocean Ridge Station 1 C
Ocean Ridge Station 1 C
Ocean Ridge Station 4 D
Ocean Ridge Station 4 C
Briny Breezes Station 4 A
Ocean Ridge Station 1 A
Ocean Ridge Station 4 B
Ocean Ridge Station 1 C
Ocean Ridge Station 1 C
Briny Breezes Station 4 C
Ocean Ridge Station 1 D

Incident Type Description
EMS call, excluding vehicle accident with injury
EMS call, excluding vehicle accident with injury
EMS call, excluding vehicle accident with injury
Emergency medical service incident, other
Emergency medical service incident, other
Motor vehicle accident with injuries
EMS call, excluding vehicle accident with injury
EMS call, excluding vehicle accident with injury
Smoke detector activation, no fire - unintentional
EMS call, excluding vehicle accident with injury
Dispatched & canceled en route
EMS call, excluding vehicle accident with injury
EMS call, excluding vehicle accident with injury
Citizen complaint
Emergency medical service incident, other
Emergency medical service incident, other
EMS call, excluding vehicle accident with injury
Smoke detector activation due to malfunction
Local alarm system, malicious false alarm
Emergency medical service incident, other
Alarm system activation, no fire - unintentional
Public service assistance, other
EMS call, excluding vehicle accident with injury
EMS call, excluding vehicle accident with injury
Smoke detector activation, no fire - unintentional
Public service assistance, other
Public service assistance, other
Public service assistance, other

Briny Breezes Summary
Medical Calls
Fire/Other Calls
Total

Total Response Time
8.3
5.4
4.2
7.5
7.4
5.1
6.4
5.2
6.5
7.3
N/A
7.5
6
7.7
7.3
7.3
5.5
9.1
6.4
6.6
10.9
4.9
5.4
4.6
12.4
7.3
9.8
8.8

1
3
4

Page 91 of 92

Page 92 of 92

Live Audio Feed Provided for the Town Commission Meetings
Based upon a Town Commission decision, the Town of Ocean Ridge will be holding the meeting in-person, with an
additional option of listening to the audio live.
Regular Town Commission meetings are generally held on the first Monday of every month at 6:00pm. Please visit
www.oceanridgeflorida.com to see when the next Town Commission meeting will be.
GENERAL SUBJECT MATTER TO BE CONSIDERED: The Town of Ocean Ridge will meet for the purpose of
reviewing items as described on the agenda. The agenda along with the meeting package was posted on the Town's
website, at Town Hall, and in Town Hall's shadow box the Wednesday prior to the meeting.
A copy of the agenda & the package may be obtained by contacting the Town Clerk at
[email protected]
PLACE: The meeting will be held at the physical access point of Town Hall, 6450 N. Ocean Blvd, Ocean Ridge, FL
33435. The Town of Ocean Ridge will provide a live audio feed for those that cannot attend the physical access point.
Interested persons may listen by using the following information:

Town Commission Meetings
Please join my meeting from your computer, tablet or smartphone.
https://meet.goto.com/930143117
You can also dial in using your phone.
Access Code:
930-143-117
United States:
+1 (872) 240-3212

Get the app now and be ready when your first meeting starts:
https://meet.goto.com/install
PUBLIC COMMENTS:
Persons that are unable to attend the meeting in person may submit public comments by utilizing the following options:
1. Email the Town Clerk at [email protected] by 3. p.m. on the meeting date. The email must contain
the agenda item number and exactly what is to be read out loud at the meeting (3 minute limit). The Town Clerk
will respond to the email if it has been received. If you do not receive a response email from the Town Clerk,
assume that it was not received and follow up with a phone call to Town Hall at 561-732-2635. The Town Clerk
will read the public comment into the record when the item is taken up.
2.

Call Town Hall at 561-732-2635 before 3 p.m. on meeting date. Tell Town Hall Staff which agenda item you
would like to submit a comment on, and submit your comments to them (3 minute limit). Town Hall staff will
notify the Town Clerk of the public comment, and the Town Clerk will read the public comment into the record
when the item is taken up during the meeting.

ADDITIONAL INFORMATION:
The recording of the meeting along with the action item summary sheet will be available to the public the following day.
Consistent with section 286.0105, Florida Statutes, if a person decides to appeal any decision made by the Town
Commission with respect to any matter considered at such meeting or hearing, he or she will need a record of the
proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made,
which record includes the testimony and evidence upon which the appeal is to be based.
Persons who need an accommodation in order to attend or participate in this meeting should contact the Town Clerk at
(561) 732-2635 at least 5 days prior to the meeting in order to request such assistance.
Page 92 of 92

Read the agenda documentPrimary source ↗

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Outcome

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Agenda Watch · Sep 20, 2026

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Record history

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Sep 20, 2026 Filed on the Docket
Sep 20, 2026 Full document archived — public record

← The full Docket · every meeting, vote, and action on the permanent record · also in the National Record Index.

On the agenda: Ocean Ridge Town Commission Regular Meeting — LICENSE PLATE RECOGNITION (Apr 1)

The agenda, word for word

Provenance

Record history

More on the Docket in Florida