On the agenda: Stonington meeting — surveillance camera (Jul 1)

1. Bd. Of Finance Meeting Agenda
Documents:
BOF AGENDA 7-1-2026.PDF
1.I. Bd. Of Finance Meeting Material
Documents:
BOF MEETING MATERIAL.PDF

To: Stonington Board of Finance​
From: Stephen Carroll, Director of Facilities and Operations​
Date: June 9, 2026​
Subject: Request for Bid Waiver – Stonington High School RTU 2S Evaporator Coil
Replacement
I am requesting a waiver of the competitive bidding requirement for the replacement of the
evaporator coil and discharge transducer in Rooftop Unit (RTU) 2S at Stonington High School.
The unit serves critical areas of the building and has experienced a major equipment failure
requiring replacement of the evaporator coil. Due to the extended lead time of seven to nine
weeks for the replacement coil and the necessity of having the HVAC system operational prior
to the return of students and staff for the 2026-2027 school year, it is imperative that we proceed
with this repair immediately.
Our current HVAC preventive maintenance and service provider, New England Mechanical
Services, Inc. (NEMSI), has diagnosed the failure and provided a proposal to furnish all labor,
materials, crane services, refrigerant work, testing, and startup required to return the unit to
service. The total cost of the repair is $29,666.00. The proposal includes removal and
replacement of the evaporator coil, replacement of filter driers, installation of a new discharge
transducer, pressure testing, evacuation, refrigerant charging, and startup verification.
Funding for this repair will be provided through the Capital Improvement Program account:
Account Title: Condenser Coils​
Account Number: 402 2019 88247​
Current Balance: $103,319.50
Given the time-sensitive nature of this repair, the specialized HVAC expertise required, and the
need to secure equipment with a lengthy lead time as soon as possible, I respectfully request
that the Board of Finance approve a waiver of the bidding requirements and authorize the use of
New England Mechanical Services, Inc. to perform this work.
Thank you for your consideration of this request. Please contact me if additional information is
needed.
Respectfully submitted,
Stephen Carroll​
Director of Facilities and Operations​
Stonington Public Schools

New England Mechanical Services, Inc.
70 Foster Road
Waterford, CT 06385
Phone: 860.442.1855
Fax: 866.481.3250
www.nemsi.com

June 3, 2026
Steve Caroll
Stonington Public Schools
40 Field Street
Pawcatuck, CT 06379
Reference:
Dear Steve:

Proposal Number: Q020571
Subject: Replace evaporator coil and discharge transducer for RTU 2S
Location Address: Stonington High, 176 South Broad St, Pawcatuck, CT 06379

Thank you for giving New England Mechanical Services, Inc. (hereinafter NEMSI) the opportunity to
provide a quotation for the above-referenced project.
The scope of our work will include labor and materials for the following:











Isolate power to the unit
Disconnect and remove the bad evaporator coil from the unit
Remove both filter driers
Remove the old coil from the roof and get the new one in place via crane
Pipe in the new coil and filter driers
Install the new discharge transducer
Pressure test refrigerant circuits A and C
Pull a vacuum on both circuits down to or below 500 microns
Charge both circuits with R410 to factory specs
Run the unit and check for proper operation

Clarifications and/or Exclusions:





No hazardous materials
Any additional issues found on startup will be quoted separately
Work to be performed during normal business hours 7am-3pm
Coil has a 7 to 9 week lead time

Price Breakdown
Material and Crane: $22,646.00
Labor: $7,020.00
NEMSI’s price to perform the work outlined above is $29,666.00, excluding applicable sales taxes
subject to the receipt of a valid exemption certificate. If a valid exemption is not received, then the
aforementioned price will be subject to sales tax. Our price is valid for ten (10) business days from the
date of this quote. Due to varying lead times from our suppliers, tariffs, and the volatility of the
commodities market, such as copper, steel, sheet metal, wiring, etc., some material items may be subject
to re-pricing on the day of acceptance.
This project will be invoiced on an “in progress” basis and is payable within thirty (30) days of invoice
date. Please see enclosed terms and conditions.
Thank you for the opportunity to present our services. We look forward to working with you on this
repair and any of your future facility needs. ACCEPTANCE/AUTHORIZATION TO PROCEED
Sincerely,
Barry Field
Project Manager
860-865-6128 Office
[email protected]

•
•
•
•
•

Authorized Signature:
Printed Name:
Title:
Date:
Purchase Order #:

______________________
______________________
______________________
______________________
______________________

Visit us at our Website @ www.nemsi.com
E1-197483 | S1-406020 | P1-290301 | SM1-975
Mechanical Contractor #1134

TERMS AND CONDITIONS
1. Contractor will perform the services (“Services”) set forth in the attached proposal (“Proposal”).
2. Contractor will perform the Services during normal working hours, Monday through Friday, from 8 AM to 5PM, unless
specified otherwise in writing by Contractor. If Customer requests that Contractor provide Services on an expedited basis
and/or outside normal working hours, Customer shall pay all additional charges for freight, labor, or materials according to
Contractor’s established rates and fees.
3. If Contractor determines that other work beyond the Services is required, such work shall not constitute a part of the
Services, and Contractor will provide Customer with a quotation for such work.
4. Customer agrees to (i) provide safe and reasonable access, and any other assistance as is reasonably necessary, so that
Contractor can perform the Services and (ii) remove and replace/refinish any part of the work site that must be disturbed so
Contractor can perform the Services.
5. Contractor shall not perform any service that concerns hazardous materials, and shall have no responsibility for
remediation, accumulation, storage, transportation, or disposal of any hazardous materials generated by Customer or present
at the work site.
6. Contractor shall not be required to perform any Services where hazardous materials are present or where Contractor
suspects the presence of hazardous materials, and Contractor immediately may stop providing Services in either instance
and notify Customer of the circumstance giving rise to the stoppage.
7. Customer agrees to pay Contractor the lump sum or time and materials rates set forth in the Proposal, and all excise, sales,
use, occupation or other similar taxes connected with Contractor’s performance of the Services.
8. Customer’s payment is due net 30 days from date of invoice, and late payment to Contractor shall be subject to interest at
the rate of one and one-half percent (1½ %) per month, not to exceed the maximum amount allowed by applicable law.
Contractor may cease providing Services, including warranty services, if Customer fails to make any payment that is due and
owing.
9. Materials provided will be free from defects for one (1) year from the date of the Services or to the extent of the
manufacturer’s warranty, whichever the lesser. Workmanship provided will be good and of a workman-like standard for
sixty (60) days from the date of the Services. During the applicable warranty period, Contractor promptly shall repair or
replace, at its sole option and at its own expense, any defective materials or workmanship during normal working hours (for
defective materials, Contractor only will provide (i) warranty coverage to the extent that Contractor is able to enforce
liability against the manufacturer and (ii) necessary labor at its own expense for sixty (60) days from the date of the Service
and during normal working hours). Customer’s sole and exclusive warranty is the repair or replacement set forth herein. If
Customer requests that Contractor provide warranty services on an expedited basis and/or outside normal working hours,
Customer shall pay all additional charges for freight, labor, or materials according to Contractor’s established rates and fees.
10. Contractor’s warranty applies only to materials and workmanship furnished by Contractor. Contractor’s warranty shall
be null and void if (i) Customer fails properly to operate and maintain equipment and/or the system for which Services were
provided, (ii) acts of vandalism or other alterations or modifications occur that affect the equipment and/or the system for
which Services were provided, or (ii) Customer subsequently has another contractor provide goods or services that affect to
the Services.
11. Contractor shall not be liable for any delay, or loss or damage arising therefrom, and shall be entitled to additional time
for the Services, if the delay is caused by an occurrence beyond the reasonable control of Contractor.
12. Contractor is not responsible for equipment and/or system design deficiencies, obsolete equipment or systems,
equipment or systems beyond serviceable life, or electrical failures, and Customer shall remain obligated to pay for Services
if the Proposal properly was performed but the Services do not remedy the condition giving rise to the Proposal because of
the foregoing.
13. Contractor shall not be liable for operation of any equipment or system, nor for injury to person or damage to property,
except to the extent such injury or damage is caused by the negligent acts or omissions of Contractor, and only to the
proportionate extent of Contractor’s negligence.
14. Under no circumstances, whether arising out of contract, tort (including negligence), strict liability, warranty or
otherwise, shall either party be liable to the other for special, indirect, incidental, consequential, exemplary or punitive
damages of any nature.
15. In no event shall Contractor’s aggregate liability to Customer exceed an amount that is the lesser of (i) the amount of the
Proposal or (ii) the cost to Contractor to repair or replace the item giving rise to the claim.
16. This Proposal shall be governed by the laws of the State where the Services are performed, without giving effect to its
conflict of laws provisions. Any action concerning the subject matter of this Proposal shall be commenced in the State court
of such State, which shall have exclusive jurisdiction over such action. Any such action shall be submitted TO THE
COURT ONLY for resolution, WITHOUT TRIAL TO A JURY. THE PARTIES HEREBY WAIVE ANY RIGHT TO A
JURY TRIAL REGARDING ANY SUCH ACTION.
17. Contractor shall be entitled to all fees and costs, including reasonable attorney’s fees, incurred by it in any action to collect
amounts due to it from Customer.
18. By signing the Proposal, Customer authorizes Contractor to perform the Services and agrees to these Terms And
Conditions and those set forth in the Proposal. Customer further agrees that the Proposal and these Terms And Conditions
constitute the parties’ entire agreement, and any other documents generated or provided by Customer are intended only to
create payment authority for Customer’s internal purposes. No such Customer documents shall form a part of this agreement,
or constitute a counteroffer, amendment, modification, or revision, and hereby are rejected by Contractor.
Location: N:\NEMSI Forms\Terms & Conditions

Last Updated: 04-2020

June 23, 2026
Stonington Board of Finance​
Stonington, Connecticut
BOARD OF EDUCATION
Farouk Rajab
Board Chair
Kevin Agnello
Board Secretary
ADMINISTRATORS
Timothy Smith
Superintendent
Timothy Smith
Assistant Superintendent
Allison Van Etten
Director of
Special Services
Alisha Stripling
Director of
Finance & Personnel
Stephen Carroll
Director of
Facilities & Operations
Chris Williston
Director of Technology

Re: Request for Bid Waiver – Musco Control-Link® Lighting Control System
at Stonington High School (Approved Capital Improvement Project)
Dear Members of the Board of Finance,
I am requesting a waiver of the competitive bidding requirements to allow
Stonington Public Schools to proceed with the purchase and installation of a
Musco Control-Link® lighting control system for the athletic field lighting at
Stonington High School.
This work is part of an approved Capital Improvement Project (CIP) and is
funded within the district’s established capital plan. The project scope
includes upgrading the existing Musco athletic field lighting control system
with a Remote Equipment Controller (REC), lighting control cabinet,
zone-based field lighting controls, installation, system activation and testing,
a ten-year parts and labor warranty, and ten years of Control-Link Central™
remote facility management services. The total project cost is $28,195.00,
plus applicable sales tax.
A bid waiver is requested because Musco Sports Lighting, LLC provides a
proprietary, manufacturer-specific control system that is fully integrated with
the existing athletic field lighting infrastructure at Stonington High School.
The Control-Link® system is not available through alternate vendors, as it is
designed, manufactured, and supported exclusively by Musco. No other
vendors are authorized to provide equivalent equipment, software, or remote
monitoring services that would maintain system compatibility and
manufacturer warranty requirements.
Thank you for your consideration of this request. Please contact me if
additional information is required.
Sincerely,
Stephen Carroll​
Director of Facilities and Operations​
Stonington Public Schools

204 Mistuxet Ave., Mystic, CT 06355

(860) 572-0506

www.stoningtonschools.org

Control-Link® Control System Quote
Date: April 16, 2024 - Expiration date: June 16, 2024

Project: Stonington HS Control Link

To: Stonington School District
Attn: Stephen Carroll

Pawcatuck, CT
Musco Project Number: 51031609 / 235856

Quotation Price
Controls Equipment with Installation ........................................................................................................................................ $ 28,195.00***
Total With 10 Years of Services
* Plus applicable sales tax.
**IMPORTANT: This quote does not include prevailing wage rates. It is the customer’s responsibility to notify Musco if prevailing wage applies to this project and
to supply Musco with the applicable wage rates. If this project is subject to prevailing wage requirements, Musco will provide a revised Quote which includes the
appropriate wage rates.

Musco proposes the following:
Equipment:
•
(1) Remote Equipment Controller (REC)
•
(7) Off/On/Auto Switches (mounted in the cabinet door)
o
Zone 1 – Baseball (P1 P2 P3 P4 P7 P8)
o
Zone 2 – Football (P5 P6 P7 P8)
o
Zone 3 – Press Box
o
Zone 4 – Exterior Outlet
o
Zone 5 – Spare
o
Zone 6 – Spare
o
Zone 7 – Spare
•
•
•

10-year parts /10-year labor warranty on all equipment
(1) 72” LCC with (8) 30 Amp Contactors, (4) 60 Amp Contactors
All freight costs

Installation:
•
Turnkey installation of all components by Shock Electric.
•
Activation and testing of systems to ensure all units are fully functional and operational.
10 Years Control-Link Central™ remote facility management services (CLC)
•
24/7 toll free access to CLC Customer Call Center Operators
•
Access to Musco CLC Scheduling Website
•
REC operations and Website Training for your scheduling staff
Notes
•
Sales tax, bonding, labor, installation, and unloading of equipment are not included unless otherwise specified.
•
Pricing and lead times are effective for 60 days only.
•
Prices are subject to change if the order is not released within 30 days from the date of the purchase.
•
Price assumes contactors exist. If contactors are required, they can be purchased at an additional cost to be installed by others.
Payment Terms
Final payment terms are subject to approval by Musco credit department. Final payment shall not be withheld by Buyer on account of delays
beyond the control of Musco. Freight Charges have been included in the above prices. Sales tax is NOT included as part of this quote.
Delivery Timing
4 - 6 weeks for delivery of materials to the job site from the time of order, submittal approval, and confirmation of order details.
Licenses and Permits
MUSCO, a non-union organization, requires the customer to arrange and secure all licenses, permits and/or applicable labor contracts with local
authorities. MUSCO shall not be held responsible for local union labor and any permits, if required.

Nonliability
Before Musco enters the Property to set up its equipment under this Agreement, Customer must notify Musco of any landscaping or surface
areas that are to be avoided by Musco in setting up its equipment. Absent Musco’s negligence or willful misconduct, Musco is not, at any time
or to any extent, liable, responsible or in any way accountable for any loss, injury, death or damage to persons or property, from any cause
that at any time may be suffered or sustained by Customer, or by any person on or about the Property arising out of the entry or activities on
the Property by Musco, or any person or persons permitted on the Property by Musco.

Control-Link® Control System Quote

If you have any questions regarding the quotation, please contact me.
Sincerely,

Gary Hynick
Service and Parts Sales Representative
Musco Sports Lighting, LLC
100 1st Avenue West – PO Box 808
Oskaloosa, IA 52577, USA
Office: 641-676-2094
Mobile: 641-638-1513
E-mail: gary,[email protected]

June 23, 2026
BOARD OF EDUCATION
Farouk Rajab
Board Chair
Kevin Agnello

Stonington Board of Education​
204 Mistuxet Avenue​
Mystic, Connecticut 06355
Attention: Stephen Carroll

Board Secretary

Re: Request for Bid Waiver – Fire Marshal Required Paving Work
(Stonington Middle School Portable Classroom Project)

ADMINISTRATORS

Dear Members of the Board of Finance,

Timothy Smith
Superintendent
Timothy Smith
Assistant Superintendent
Allison Van Etten
Director of
Special Services
Alisha Stripling
Director of
Finance & Personnel
Stephen Carroll
Director of
Facilities & Operations
Chris Williston
Director of Technology

I am requesting a waiver of the competitive bidding requirements to authorize
an add-alternate scope of work associated with the Stonington Middle School
portable classroom project at Stonington Middle School.
This work consists of the installation of a paved fire access driveway serving
the modular classroom units. The scope is required to comply with direction
issued by the Fire Marshal to ensure adequate emergency vehicle access
and safe egress routes for the portable classroom installation.
The proposed work includes final grading of approximately 4,250 square feet
and the installation of 4 inches of hot mix asphalt in two lifts. The total cost
for this additional scope is $38,900.00, plus applicable taxes.
The work has been proposed by the contractor currently engaged in the
portable classroom project, PandH Construction. This request is being made
as an add-alternate to the existing contract to maintain continuity of
construction operations, scheduling efficiency, and coordination with ongoing
site work.
A bid waiver is requested due to the following considerations:
●​ The work is a direct extension of an active, approved project already
under contract.
●​ The scope was added as a requirement by the Fire Marshal for life
safety compliance.
●​ The contractor is already will be mobilized on site, providing
immediate access to equipment, grading, and site preparation
resources.

204 Mistuxet Ave., Mystic, CT 06355

(860) 572-0506

www.stoningtonschools.org

●​ Awarding this work as an addendum to the existing contract avoids
delays that would occur through a separate competitive bid process
and ensures timely compliance with fire access requirements prior to
occupancy.
This approach provides the most efficient and cost-effective means of
completing the required safety modification while maintaining project
schedule integrity.
Thank you for your consideration of this request.
Sincerely,
Stephen Carroll​
Director of Facilities and Operations​
Stonington Public Schools

204 Mistuxet Ave., Mystic, CT 06355

(860) 572-0506

www.stoningtonschools.org

410 Maple Avenue
PO Box 164
Uncasville, CT 06382
860-848-2372
Pandhconstruction.com

June 15, 2026
Stonington Board of Education
204 Mistuxet Ave.
Mystic, CT 06355

Attention: Stephen Carroll

RE: Add Alternate – Paved Driveway – In Reference to Part II of Proposal dated 6/23/2025
Dear Stephen,
We hereby propose to provide all labor, equipment and materials to pave the proposed driveway
to the modular buildings we referenced in our proposal to you dated 6/23/2025. This proposal
and subsequent price is in addition to the prices already provided.
The scope of work is as follows:
1) Finish and fine grade driveway of approximately 4,250 sq ft.
2) Place 4” of hot mix asphalt, in two lifts, on proposed driveway.
Total Cost is $38,900.00 PLUS TAX if applicable.

Should you have any questions, please do not hesitate to contact me.
Respectfully,
William J. Pieniadz
Manager

BOARD OF EDUCATION

June 23, 2026
To: Stonington Board of Finance

Farouk Rajab
Board Chair
Kevin Agnello
Board Secretary
ADMINISTRATORS
Timothy Smith
Superintendent
Timothy Smith
Assistant Superintendent
Allison Van Etten
Director of
Special Services
Alisha Stripling
Director of
Finance & Personnel
Stephen Carroll
Director of
Facilities & Operations
Chris Williston
Director of Technology

From: Stephen Carroll​
Director of Facilities and Operations​
Stonington Public Schools​
(860) 334-4607​
[email protected]
Subject: Request for Bid Waiver – Purchase of 2022 Ford E-Transit
Cargo Van
Dear Members of the Board of Finance,
I respectfully request a waiver of the competitive bidding requirements to
allow Stonington Public Schools to purchase a used 2022 Ford E-Transit
Cargo Van (Stock #0048038B), VIN 1FTBW9CK8NKA13020, with only 3,595
miles.
The vehicle has a market price of $27,995.00 and has been negotiated to a
purchase price of $25,401.75, representing a savings of $2,593.25. Including
the conveyance fee of $598.25, the total purchase price is $26,000.00. The
vehicle is in excellent condition, finished in Oxford White, and will be utilized
by the Facilities and Operations Department to support maintenance and
operational activities throughout the district.
Although a formal bid process was not conducted, competitive pricing was
obtained and reviewed to ensure the district is receiving a fair and
reasonable value. Due to the limited availability of low-mileage electric
commercial vehicles and the unique opportunity to acquire this vehicle at a
favorable price, conducting a formal bidding process could result in the loss
of this opportunity and potentially higher replacement costs.
The purchase of this vehicle supports the district's commitment to operational
efficiency, reduced fuel and maintenance costs, and responsible fleet
management. Given the vehicle's exceptionally low mileage and competitive
pricing, I believe this acquisition is in the best interest of Stonington Public
Schools and the taxpayers of the Town of Stonington.

204 Mistuxet Ave., Mystic, CT 06355

(860) 572-0506

www.stoningtonschools.org

I respectfully request that the Board of Finance approve a waiver of the
competitive bidding requirements and authorize the purchase of this 2022
Ford E-Transit Cargo Van for the total amount of $26,000.00.
Thank you for your consideration.
Respectfully submitted,
Stephen Carroll​
Director of Facilities and Operations​
Stonington Public Schools

204 Mistuxet Ave., Mystic, CT 06355

(860) 572-0506

www.stoningtonschools.org

Jun 15, 2026 10:54 AM

Stephen Carroll
H: (860) 334-4607
[email protected]

Stock # 0048038B
2022 Ford E-Transit Cargo Van, Body Type: Full-size Cargo Van
Color: Oxford White, 3595 Miles VIN:1FTBW9CK8NKA13020
MSRP/Market Price
Total Savings
Your Price
Est Reg Fee
Conveyance Fee
DELIVERY TO CUSTOMER
Total Taxes
Trade Allowance
Trade Payoff
Deposit
Total Balance Due

Cash
Balance Due
$0

Customer Signature

$26,000

Date

Manager Signature

$27,995.00
$2,593.25
$25,401.75
$0.00
$598.25
$0.00
$0.00
$0.00
$0.00
$0.00
$26,000.00

Date
With approved credit.

June 23, 2026
BOARD OF EDUCATION
Farouk Rajab

Stonington Board of Finance​
Stonington, Connecticut

Board Chair

Re: Request for Bid Waiver – Purchase of Kubota L4760HSTC Tractor and
Attachments (Capital Improvement Plan – State Contract Purchase)

Kevin Agnello

Dear Members of the Board of Finance,

Board Secretary
ADMINISTRATORS
Timothy Smith
Superintendent
Timothy Smith
Assistant Superintendent
Allison Van Etten
Director of
Special Services
Alisha Stripling
Director of
Finance & Personnel
Stephen Carroll
Director of
Facilities & Operations
Chris Williston
Director of Technology

I am requesting a waiver of the competitive bidding requirements to authorize
the purchase of a Kubota L4760HSTC tractor and associated attachments
for use by the Facilities and Grounds Department within Stonington Public
Schools.
This equipment purchase is included as part of the approved Capital
Improvement Plan (CIP) and is intended to support year-round grounds
maintenance operations across all district facilities, including athletic fields,
school grounds, snow removal support, material handling, and general
facilities maintenance activities.
The proposed equipment will be purchased through a State of Connecticut
approved contract vendor, Khan Tractor, ensuring compliance with public
purchasing requirements and providing pricing that has already been
competitively bid at the state level. The total cost of the tractor and all
specified attachments is $55,258.13.
Equipment includes the Kubota L4760HSTC tractor along with the following
attachments and accessories: front end loader, 72” heavy-duty bucket with
bolt-on edge, third function valve kit, ballast (Rim Guard), rear wiper, rear
work lights, side mirrors, and turf tires. These components are necessary to
ensure safe and effective operation for both grounds maintenance and
athletic field support.
A bid waiver is requested in order to proceed under the State Contract
pricing structure without initiating a separate district-level competitive bidding
process. Utilizing the state bid ensures compliance with procurement
requirements while providing cost savings, standardized pricing, and
warranty support through the manufacturer-authorized vendor.

204 Mistuxet Ave., Mystic, CT 06355

(860) 572-0506

www.stoningtonschools.org

Approval of this request will allow the district to proceed with timely
acquisition of essential grounds maintenance equipment ahead of peak
seasonal operational demands.
Thank you for your consideration of this request.
Sincerely,
Stephen Carroll​
Director of Facilities and Operations​
Stonington Public Schools

204 Mistuxet Ave., Mystic, CT 06355

(860) 572-0506

www.stoningtonschools.org

Stonington
Stephen Carroll

Qty

Tag #

Kahn Tractor Equipment, Inc.
520 Pond Road
P. O. Box 38
North Franklin, CT 06254
860-642-7596
www.kahntractor.com
State Contract 17PSX0118
Description
Kubota
L4760HSTC tractor

6/23/2026
Sales Quote
Rand Wells
860-213-1992

List Price Discount Less

Total
42,506.03

LA1055 loader
6,710.00
L2296 72" HD bucket
1416
TL1748 72" bolt on edge
301
1765
L2265 3rd function valve kit
RIM guard (ballast)
600
L8364 rear wiper
185
L8333 rear work lites
170
MX6801 side mirrors
168
2854
ALR8708/ALR6803 Turf Tire

10%
10%
10%
10%
10%
10%
10%
10%
10%
10%
0%
0%
0%
0%
0%
0%

671
141.6
30.1
176.5
60
18.5
17
16.8
285.4
0
0
0
0
0
0
0

6,039.00
1,274.40
270.90
1,588.50
540.00
166.50
153.00
151.20
2,568.60
0.00

55,258.13

This Order is valid only when signed and accepted by the Dealer.
Buyer:________________________________

Dealer:_______________________________

Quote valid until:________________________

Get a Green Return on Your Investment!

RI Lic. #6509
CT Lic. #00204409

112 Ashaway Road - Westerly, RI 02891
(401) 322-8096 - (860) 447-1567
www.ShorelineLawnSprinklers.com
[email protected]
Proposal Submitted to:
Street Address:

Date:

Mike O'Neil

6/12/2026

Phone:

Mystic Boathouse Project

City, State & Zip Code:

In business since 1988

Email Address:

Mystic CT 06355

Install irrigation system for all sod and plant bed areas as shown on Landscape plan

Proposed Work:

C
City_________
Well_________ PSI:_________ GPM:_________
Plumb Out Location:Right side

Clock Location: Right side

Miscellaneous:
We propose to supply material and labor complete in accordance with specifications listed for the sum of $ 15,000.00

plus tax

Payments to be made as follows: 50% deposit, Balance due upon completion

Pipe

Heads

18 Hunter 4” Sprays
_____

_____ Hunter I-25

1800'
_____
1” POLY

_____ Hunter 12” High Sprays

_____ MP Rotors

_____ 1 1/4” POLY

42 Hunter I-20
_____

_____ 1” PVC

Valve Boxes

_____ 2” PVC

_____ 6” Round

_____ 6” x 14”

_____ Pex Tubing

_____ 10” Round

_____ 12” x 14”

900'

_____ 1-1/2” PVC

Valves
10
_____ Hunter 1” Solenoid
_____ 1/2” Copper

Electric
50' 18/13 Wire
_____ 18/5 Wire
_____

Controllers
1
_____ Hunter Pro C
_____ Filter

_____ 1” Ball Valve

_____ 3/4” Copper

_____ 18/7 Wire

_____ Wi Fi

_____ Rain Sensor

_____ 1/2” Spigot

_____ 1” Copper

_____ 18/10 Wire

_____ Hunter ICC

1

1

_____ No Appointment Shut off

150'

_____ 12/2 Direct Burial

Meters (additional fees)
_____ Secondary Abatement Meter

2 Add On Modules _____ Booster Pump
_____

_____ Hunter Flow Meter

excessive roots or large volume rocks removal and additional topsoil are an additional cost.

Manager Signature: _________________________________
Customer Signature: _________________________________

1

Date of Acceptance: ____________________

TOWN OF STONINGTON
BOARD OF FINANCE REGULAR MEETING MINUTES
Wednesday, June 3, 2025
Police Department Meeting Room
173 South Broad Street, Pawcatuck
7:00 PM
A meeting of the Board of Finance was held on this date at the Stonington Police Department
Meeting Room. Members present were Mr. David Brown, Ms. Danielle Chesebrough, Mr. Chris
Johnson, Mr. Paul G. Sartor (Secretary), Mr. Mike Serra, Mr. Bill Sternberg (Chairman), and Mr.
Eugene Winchester.
The Chairman called the meeting to order at 7:00pm.
The Pledge of Allegiance was recited.

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Comments from the Public: (There were none)
Bid Waiver Requests:

●​ Mr. Tom Curioso, Director of Public Works, requested to engage Ed French and Son, Inc.
for the Town Hall parking lot paving project for $170,745.00. Mr. Curioso explained that
$168,000.00 was previously approved in the bond, and the remaining balance covers
necessary gravel work and fine adjustments after asphalt removal. The Chairman
requested a motion to approve; Mr. Winchester motioned, Mr. Brown seconded. The
Chairman asked for a vote, unanimous approval.
●​ Mr. Curioso presented four bid waiver requests to engage vendors for the DPW Field
maintenance shed, totaling $225,000.00. This includes Morton Buildings for the storage
building ($179,328.00), SNS Electric LLC for electrical work ($24,734.00), Spicer
Energy Services for heating ($5,733.56), and Kevin McCarthy for bathroom installation
($8,860.00), with a $6,344.44 project contingency. Mr. Winchester questioned the
construction techniques regarding coastal proximity; Mr. Curioso explained the
foundation utilizes reinforced concrete columns buried below frost depth, and mentioned
four warrantees: a 50-year warranty on snow load decay treated columns, a 35 year
warranty on the flooring for paint flaking and color change, a 20 year warranty against
floor affected by red rust, and a 5 year warranty on the wind load. The Chairman
requested a motion to approve; Mr. Sartor motioned, Ms. Chesebrough seconded. The
Chairman asked for a vote, unanimous approval.
●​ Mr. Curioso requested to extend the current $941,000.00 paving contract with Ed French
and Son, Inc. by $240,000.00 to continue addressing roadway deterioration. The
Chairman requested a motion to approve; Mr. Winchester motioned, Mr. Johnson
seconded. The Chairman asked for a vote, unanimous approval.
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●​ Mr. Stephen Carroll, Director of Facilities and Operations, requested a bid waiver to
purchase security window film for school buildings in the amount of $38,341.00. This
item was tabled from the May 13, 2026, meeting. The Chairman requested a motion to
approve; Mr. Serra motioned, Mr. Winchester seconded. The Chairman asked for a vote,
unanimous approval.
Line-Item Transfer Requests:
●​ Mr. James Sullivan, Director of Finance, requested to combine four “rolloff truck” CIP
accounts into one to ease accounting. The Chairman requested a motion; Mr. Sartor
motioned, Mr. Johnson seconded. Mr. Winchester questioned the status of $80,000.00 in
solid waste savings; Mr. Sullivan clarified those funds remain in CIP for three years
before reverting to the general fund. The Chairman asked for a vote, unanimous approval.

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●​ Mr. Curioso requested to transfer $30,000.00 from the highway CIP equipment account
to the DPW Field Maintenance Shed. Mr. Johnson inquired about solar and charging
infrastructure; Mr. Curioso noted that charging stations are feasible, while solar feasibility
is limited by roof load. Ms. Chesebrough inquired about setting up a sub-committee to
revive conversations about solar and other climate projects. The Chairman requested a
motion; Mr. Winchester motioned, Ms. Chesebrough seconded. The Chairman asked for a
vote, unanimous approval.
●​ Mr. Sternberg requested to transfer $334,272.94 from the CIP fund balance back to the
general fund for expired appropriations. Mr. Brown requested clarification on the
accounting entries; Mr. Sullivan explained the doubling of figures in the ledger. The
Chairman requested a motion; Mr. Sartor motioned, Mr. Winchester seconded. The
Chairman asked for a vote, unanimous approval.
●​ Police Chief Jay DelGrosso requested interdepartmental line-item transfers to cover
projected deficits, totaling $139,500.00. The Chairman requested a motion; Mr. Sartor
motioned, Mr. Serra seconded. The Chairman asked for a vote, unanimous approval.

Fiscal 25-26 Additional Appropriations

●​ Mr. Sternberg requested approval of additional appropriations of $412,562.00 from the
general fund balance to fund new and restored CIP projects. Mr. Brown expressed dissent
regarding the $96,000.00 for Open Space and $50,000.00 for Climate Change Adaptation
and Mitigation. It was agreed that Climate Change funds would be placed under the
Board of Finance heading. There were no other comments on the appropriated funds for
Stonington High School Safety Glass, Public Works Field Maintenance Facility,
Emergency Management Lighting, or the New Garage for DPW. The Chairman requested
a motion; Mr. Brown motioned, Mr. Johnson seconded. The Chairman asked for a vote
and motion passed, with Mr. Brown dissenting.
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Discussion of 2nd floor project at 204 Mistuxet Avenue
●​ Superintendent Tim Smith provided an update on the building’s current use, noting that
while the first floor is occupied, the second floor is largely vacant due to structural
concerns regarding the concrete slab. The Board discussed the estimated $300,000.00
repair cost. Superintendent Smith emphasized that in-house special education programs
provide significant town savings versus out-of-district placement. The Board requested a
detailed floor plan, a comparative cost-benefit analysis, and insurance liability
confirmation before proceeding with any vote.
Approval of Previous Minutes:
●​ The Chairman requested to table the approval of the May 13, 2026, minutes to allow for
further review.

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Liaison Reports: (there were none)

Comments from BOF Members: (there were none)

At 8:34 p.m., the Chairman asked for a motion to adjourn. Motion was made by Mr. Brown and
seconded by Ms. Chesebrough. The Chairman asked for a vote on the motion, unanimous
approval.

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TOWN OF STONINGTON
BOARD OF FINANCE SPECIAL MEETING MINUTES
Wednesday, May 13, 2026
Police Department Meeting Room
173 South Broad Street, Pawcatuck
7:00 PM
A meeting of the Board of Finance was held on this date at the Stonington Police Department
Meeting Room. Members present were Mr. Mike Serra, Mr. Eugene Winchester, Mr. Paul Sartor
(Secretary), Ms. Danielle Chesebrough, Mr. Bill Sternberg (Chairman), Mr. Chris Johnson, and
Mr. David Brown.
The Chairman called the meeting to order at 7:00pm.
The Pledge of Allegiance was recited.
Comments from the Public: (There were none)
Approval of Tax Collector Suspense Listing
● The Board reviewed the tax collector suspense listing. Mr. Winchester asked if the
individuals on the list will be sent to collections. James Sullivan, Director of Finance,
clarified that these are uncollectible accounts, such as dead estates or automobiles no
longer located in the town, which are removed from the active accounts receivable but
kept on a hidden list in case they reappear. The Chairman requested a motion to approve
the request, Mr. Brown motioned, Mr. Winchester seconded. The Chairman asked for a
vote, unanimous approval.
Bid Waiver Requests:
● Tom Curioso, Director of Public Works, presented a request to allocate $276,977.57 for
highway equipment. He explained they are combining insurance funds from two totaled
vehicles to purchase an F-350 utility truck, alongside an F-550 dump truck, a Turftime
top dresser, and an MTE contour deck field mower. Mr. Brown asked about the two F350 trucks they had previously and whether the department still needed two large spare
trucks. Mr. Curioso confirmed they are reducing to one spare and are utilizing payloaders
to assist with plowing. The Chairman requested a motion to approve the request, Mr.
Sartor motioned, Mr. Winchester seconded. The Chairman asked for a vote, unanimous
approval.
● Mr. Curioso also requested a bid waiver to contract with multiple maintenance vendors
for the upcoming fiscal year, including True Blue Environmental for street sweepings and
National Water Main Cleaning for slip lining and culvert clearing. Mr. Sternberg asked if
National Water Main Cleaning was the contractor for the WPCA, and Mr. Curioso
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clarified they had used them in the past and they are already a registered vendor. The
Chairman requested a motion to approve the request, Mr. Brown motioned, Mr.
Winchester seconded. The Chairman asked for a vote, unanimous approval.
● Stephen Carroll, Director of Operations and Facilities for Stonington Public Schools,
requested a bid waiver to install 3M safety film on school building doors and windows.
Mr. Sternberg pointed out that the proposed funding source was from a six-year-old
lapsed appropriation, asking if the decision could wait until June to review town charter
procedures regarding abandoned projects. Mr. Carroll agreed it could wait. Mr.
Winchester asked how the safety film differs from standard Mylar, and Mr. Carroll
explained it is penetration-resistant and increases the amount of time it takes to break
through a window. Mr. Brown asked if the film goes on doors as well and whether the
quote covers everything currently needed, which Mr. Carroll confirmed. Mr. Brown
asked Mr. Sternberg to explain the encumbered money issue, which he detailed as a
charter clause lapsing unspent funds after 36 months. The Chairman requested a motion
to table the request until June, Mr. Winchester motioned, Mr. Johnson seconded. The
Chairman asked for a vote to table it, unanimous approval.
● Jill Senior, Director of the Solid Waste Department, requested a bid waiver for a Peterbilt
roll-off truck totaling $205,390.00, which came in $80,000.00 under the allocated budget.
The Chairman requested a motion to approve the request, Mr. Brown motioned, Mr.
Johnson seconded. The Chairman asked for a vote, unanimous approval.
● Mr. Curioso presented a request to formalize the purchase of a Peterbilt dump truck for
$274,142.00, an item previously approved in the budget. The Chairman requested a
motion to approve the request, Mr. Sartor motioned, Mr. Johnson seconded. The
Chairman asked for a vote, unanimous approval.
● Richard Ward, Recreation Administrator, requested a bid waiver to purchase ADAcompliant Mobi-Mat Beach Systems from Deschamps Mat Systems Inc. for $16,447.00
to provide wheelchair and stroller access to the water at Williams Beach. Mr. Brown
asked if the mats were proven to be safe, which Mr. Ward confirmed. Ms. Chesebrough
asked for background on the town's partnership with the YMCA and the Stonington
Village Improvement Association. Mr. Ward explained that the town will provide the
mats while those organizations handle the daily implementation and maintenance. Ms.
Chesebrough noted this will successfully open up more of the beach to the public. The
Chairman requested a motion to approve the request, Mr. Winchester motioned, Mr.
Johnson seconded. The Chairman asked for a vote, unanimous approval.
Line-Item Transfer Requests:
● James Sullivan, Director of Finance requested to transfer balances of various paving
accounts into a single paving account for ease of tracking and bookkeeping. The

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Chairman requested a motion to approve the request, Mr. Sartor motioned, Ms.
Chesebrough seconded. The Chairman asked for a vote, unanimous approval.
● Mr. Curioso presented a request from DPW to transfer balances of various ADA sidewalk
accounts into a single consolidated tracking account. The Chairman requested a motion to
approve the request, Ms. Chesebrough motioned, Mr. Sartor seconded. The Chairman
asked for a vote, unanimous approval.
Appointment of Auditor for Fiscal 25/26 financial statement audit
● Discussion regarding Mr. Sullivan’s recommended appointment of O'Connor Davies as
the auditor for a proposed fee of $99,400.00. Mr. Brown asked if there was a
commitment from the firm to speed up the audit before the budget voting. Mr. Sullivan
explained that the timing relies directly on him providing the information, noting he
previously requested a deputy position to handle the workload. Mr. Sternberg stated that
some work currently being undertaken by Mr. Sullivan belongs in other departments. The
Chairman requested a motion to approve the appointment, Mr. Sartor motioned, Mr.
Serra seconded. The Chairman asked for a vote, unanimous approval.
Discussion of 2nd floor project at 204 Mistuxet Avenue
● Mr. Sternberg began discussion with a question regarding whether there was a formal
request submitted for the project. He also notes that he is hesitant to commit to allocating
funds to the project without a better understanding of the future plans for the middle
school. Opens the discussion for the rest of the board. Ms. Chesebrough asked if the
discussion can wait. Mr. Carroll explained his understanding of the town’s investments in
the building, noting that there are no occupied spaces on the second floor, and that, that
discussion can wait. Mr. Carroll also insisted that engineers approved the use of the first
floor as safe for use by the students. Mr. Sternberg noted hesitation based on liability
concerns. Ms. Chesebrough offered a report on the project on the Board of Education
website as a good resource. Mr. Sternberg highlighted the lack of a written plan being
proposed to the board. Ms. Chesebrough asked to table the discussion. Mr. Winchester
asked that the discussion be brought to a higher level of authority prior to funding
discussion. No motion to table as there was no request, only a discussion.
Approval of Previous Minutes:
● 02/04/26 Regular Meeting Minutes - no comments
● 02/18/26 Special Meeting Minutes - Mr. Brown comment P5 PP1, correct “employee and
employee” to be “employee and employer”
● 02/25/26 Special Meeting Minutes - Mr. Brown comment P4, correct “Patricia” to
“Tricia”
● 02/26/26 Special Meeting Minutes - no comments
● 03/02/26 Special Meeting Minutes - no comments
● 03/04/26 Special Meeting Minutes - no comments

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● 03/09/26 Special Meeting Minutes - Mr. Sternberg comment, the use of the term “a
majority” rather than listing the names of members who dissented. Mr. Brown voiced that
he would rather individual names be written down.
● 03/10/26 Special Meeting Minutes - Mr. Brown comment P3 PP4, “$” sign where the
number was not a currency. Dollar sign should be removed.
● 03/12/26 Special Meeting Minutes - no comments
● 03/30/26 Public Hearing Minutes - Mr. Brown P2 PP6, claims not to have said that the
$1,000,000 cut was miniscule, but that a $300,000 cut was miniscule. Struck from record.
● 03/30/26 Special Meeting Minutes - no comments
● 04/01/26 Regular Meeting Minutes - no comments
● The Chairman requested a motion to approve all minutes other than the 03/09/26,
03/10/26, and 03/30/26 minutes which covered budget deliberations. The Chairman
wanted to give the members more time to review the minutes pertaining to deliberations.
Mr. Sartor motioned, and Mr. Johnson seconded. After further discussion it was decided
to include the 03/09/26, 03/10/26, and 03/30/26 minutes. So, Mr. Sartor withdrew his
motion and Mr. Johnson his second. Mr. Brown asked that future minutes reflect, by
name who voted for and against motions. The board agreed.
● The Chairman requested a motion to approve all minutes listed above. Mr. Winchester
motioned, Mr. Sartor seconded. The chairman called for a vote, the motion passed
unanimously.
●
Liaison Reports:
● CIP Liaison Report – no report
● WPCA Liaison Report – no report
● BOE Liaison Report – no report
● MRBPIC Liaison Report – Mr. Brown reports that weather has stalled current progress,
boat ramp has been constructed, permanent power close to ready. Hoping to be fully
complete by July. Still has $400,000.00 to raise for the boat house, not funded by the
town. Noted that traffic and parking are big worries, and that they are hoping for the state
to approve a left-hand turn into the lot across from the new boathouse.
● Grants Management – Mr. Winchester questioned Mr. Sullivan regarding the $40,000.00
grant from state to the town, and $40,000.00 to the Board of Education. There had been
concern that the money given to the Board of Education could not be accessed by the
town. Mr. Sternberg stated that the state legislature overturned their decision in the last
minute and the funds can now be used for the town.
● Other Liaison Reports – no reports
Comments from BOF Members: (there were none)
At 8:25pm, the Chairman asked for a motion to adjourn. Motion was made by Mr. Winchester
and seconded by Mr. Brown. The Chairman called for a vote on the motion, it passed
unanimously.
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Respectfully submitted,

Ben Donofrio, recording secretary

Note: A video recording of this meeting is available on the Town of Stonington YouTube Page
(https://www.youtube.com/@townofstoningtonct.9270/videos)

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BOARD OF FINANCE SPECIAL BUDGET MEETING
Board of Education District Conference Room
40 Field Street, Pawcatuck
Tuesday, February 28th, 2023
7:00 PM

A meeting of the Board of Finance was held on this date at the Board of Education District
Office Conference Room. Members present were Chairman Tim O'Brien, Michael Fauerbach,
Deborah Norman, Lynn Young, Bryan Bentz, Bob Statchen, and Chris Johnson.
The Chairman called the meeting to order at 7:00 pm. The Chair noted safety concerns due to
forecast black ice and asked presenters and members to keep remarks concise while allowing
necessary discussion.

Budget Presentations
Solid Waste
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Overview: The Solid Waste Department reviewed operations covering transfer station
operations, residential and commercial collection programs, recycling/education
programs, and the town’s participation with SCRRRA.
Operational highlights: Noted improvements and maintenance at the transfer station
(safety fencing and barriers, retaining wall replacement, compost program). Reported
high usage (over 100,000 vehicles in 2022) and recycling activity (e-waste, tires,
mattresses, used oil, fluorescent bulbs, textiles).
Revenues and partnerships: Reported recycling revenue (over $62,000 for FY 21–22)
and SCRRRA-provided services (e.g., grinding and hauling support). Mentioned SCRRRA
contract reset timing and potential revenue changes for single-stream recycling.
Food waste pilot: Reported receipt of a $522,000 State of Connecticut Sustainable
Materials Management grant to pilot food-waste separation; grant covers program
expenses. Early results indicated approximately nine tons diverted in the first four
weeks.
Budget summary: Presented FY 2023–24 budget with discussion of key line-item drivers
including fuel, operations, parts and labor, disposal fees, and contractual increases.
Prior-year revenue covered approximately 71% of solid-waste collection costs.
Fees and policy considerations: Discussion included potential increases to yellow bag
pricing, and broader discussion of transfer-station access/controls and potential future

fee-based approaches for certain materials (e.g., brush) given volume and cost
pressures.

CIP/Equipment Notes (Solid Waste)
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Trash compactor: Noted the aging recycling compactor (1995) and the likelihood of
future replacement; had a quote last year for $15,000, but that may have increased to
$20,000, this year.
Front wheel loader: Discussed long-range planning for replacement (prior set-aside
noted; target year discussed).
Roll-off truck: Reviewed age/mileage and replacement timing assumptions; discussed
route mileage changes due to disposal location changes.
Pickup truck: Reported significant undercarriage rust and increasing maintenance needs;
suggested planning for replacement within approximately two years.

Public Works (O&M and CIP)
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Staffing context: Public Works noted vacancies (Director and Engineer/Assistant
Engineer) and described the team’s responsibilities across fleet, facilities, grounds, and
engineering.
O&M drivers: Discussed inflationary pressures and notable increases, including tree
trimming, catch basin cleaning (with evolving MS4 inventory/requirements), drainage
material costs, liquid asphalt/pavement-treatment costs, and facilities utilities (including
trailer rental used for swing space).
Facilities items: Discussed town dock maintenance needs and potential future major
investment; suggested exploring an energy audit/lighting upgrades at the old Board of
Education building given increased usage and utility costs.
Overtime budgeting: Explained shifting overtime to a dedicated line item for improved
tracking; referenced work such as recreation-area cleanups and storm response.
CIP discussion themes: Covered townwide drainage program funding (and how ARPA
funds may or may not be time-limited), roadway paving and associated drainage needs,
ADA curb-ramp compliance requirements tied to roadway projects, guide rail
replacement planning, and bridge preservation (maintenance and design funding).

Motions and Votes
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Approval of prior meeting minutes: The Chair requested a motion regarding minutes
previously circulated; discussion indicated the minutes would be posted the following
day and action was deferred.
Taxpayer communication / tax calculator concept (exploratory): The board discussed
the possibility of providing taxpayers clearer information about taxes (e.g., use of a millrate/tax calculator and/or other communications), including investigating whether the
town systems can generate the needed data, through some sort of mailer or web
posting providing residents assessment and budget information. The Chairman called

for a motion to explore the viability of doing such a thing, Ms. Young motioned Mr. Bentz
seconded. The chairman called for a vote on the motion, the motion passed
unanimously.

Action Items / Next Steps
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Minutes posting: Staff to post the previously circulated minutes on the following day.
ARPA constraints: Confirm whether any ARPA-related constraints/expiration apply to
discussed allocations and report back.
Paving/ARPA status: Confirm current status/balance of paving funds (including ARPA
allocation and spending) and report back.
Taxpayer communication feasibility: Designated member(s) to check with Town
Hall/Assessor’s systems on feasibility of producing taxpayer-specific information and/or
supporting tools (e.g., tax calculator inputs), and return with options, costs, and a
proposed format for consideration.
Energy audit consideration: Consider options for an energy audit/lighting upgrades for
the old Board of Education building as part of facilities planning.

Adjournment
The meeting adjourned at 10:17pm.

Note: An audio recording of this meeting is available upon request.

BOARD OF FINANCE SPECIAL BUDGET MEETING
Board of Education District Conference Room
40 Field Street, Pawcatuck
Wednesday, March 1st, 2023
7:00 PM
A meeting of the Board of Finance was held on this date at the Board of Education District
Office Conference Room. Members present were Chairman Tim O'Brien, Michael Fauerbach,
Deborah Norman, Lynn Young, Brian Bentz, Bob Statchen, and Chris Johnson.
The Chairman called the meeting to order at 7:00 pm.
The meeting was called to order as a special meeting of the Board of Finance. Members noted
that, although it was the first Wednesday, the meeting was still being held as a special meeting
based on the location of the meeting.
Procedural note: The Chair advised that there would be no public comment at this point on the
agenda. Due to poor room acoustics, participants were asked to use microphones and to expect
interruptions for clarification if speakers could not be heard.

Budget Presentations
Human Services (SIP) Presentation
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Overview and service levels: The Human Services Director provided a year-in-review
and program highlights across divisions (recreation, social services, youth & family). The
department reported serving approximately 3,916 individuals from 1,659 households in
the prior fiscal year and delivering approximately 8,133 services/contacts (noting that
service counts include repeat contacts).
Program highlights: Recreation updates included improvements and amenities (e.g.,
tennis-related project work, disc golf course, and new pickleball offerings). Youth and
family services updates included community events, a young adult social club for adults
with intellectual/developmental disabilities, and grants totaling approximately $15,000.
Community outreach / referrals: The department highlighted the community outreach
specialist role and reported approximately 145 referrals (primarily through first
responders), supporting response to mental health/substance use crises and assistance
to homebound residents.
General Assistance (GA) and homelessness response: The Director reviewed GA
spending and discussed rental assistance to prevent homelessness (referencing over

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$30,000 provided). Staff and partners reportedly monitor identified areas weekly, and
the public was asked to report concerns so issues can be addressed early.
Emergency relocation: The Director explained the town’s statutory obligation to relocate
families when housing is condemned and noted relocation costs exceeded
approximately $15,000 during the year.
Budget drivers discussed: Key operating expense and salary topics included an increase
for the Social Services Administrator line to $80,000 (clarified during discussion),
compensation/title alignment for the Human Services Specialist role, and adding a parttime program support position (described as approximately $18–$20/hour at ~20
hours/week) to stabilize program operations.
Follow-up: The Director offered to provide additional fund balance/actuals information
and historical comparisons to help the Board understand changes behind the requested
increases.

Ambulance Services (Stonington, Mystic River, West Rock)
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Unified presentation: Representatives from Mystic River Ambulance, Stonington
Ambulance and Westerly Ambulance presented together and stated they were providing
a unified message regarding shared operating pressures and requested budget
increases.
Staffing competition: The services cited competition for EMTs, including local providers
offering higher wages (discussion referenced paying approximately $18/hour currently
and needing to reach approximately $22/hour to compete). A pay increase was
described as necessary to fill shifts and maintain coverage.
Budget request noted: One service indicated its request had been increased to
approximately $95,000 (described as a $25,000 increase) to address staffing. Another
service referenced an ask of $75,000 and discussed the relationship between requested
funding and wage adjustments.
Reimbursement pressures: The presenters described declining/limited reimbursement
rates (with Medicare/Medicaid noted as among the lowest) and stated that adjusted
reimbursements represent a fraction of billed charges.
Inflation and capital costs: The presenters cited inflation and rising costs for supplies,
fuel, maintenance, and ambulance replacement (discussion referenced new ambulance
costs increasing into the $275,000–$350,000 range).
Service model considerations: The presenters argued that reducing the number of local
providers or contracting with a private ambulance company could reduce
reliability/coverage (including mutual aid considerations) and potentially increase risk
and/or future costs to the town.
Community benefit: Members noted that local services provide training opportunities
for community members (including youth) that might not be available under a
contracted model.

Motions and Votes
None

Adjournment
The meeting adjourned at 10:02pm.

Note: An audio recording of this meeting is available upon request.

BOARD OF FINANCE SPECIAL BUDGET MEETING
Board of Education District Conference Room
40 Field Street, Pawcatuck
Thursday, March 2nd, 2023
7:00 PM
A meeting of the Board of Finance was held on this date at the Board of Education District
Office Conference Room. Members present were Chairman Tim O'Brien, Michael Fauerbach,
Deborah Norman, Lynn Young, Brian Bentz, Bob Statchen, and Chris Johnson.
The Chairman called the meeting to order at 7:00pm.

Agenda Item: Budget Presentations – Board of Education (with CIP)
Budget approach and context
Presenters described a focus on a transparent budget that reflects actual needs, noting that the
requested increase is higher than in prior years. They asked the Board to consider the
underlying drivers (e.g., inflation and prior trends in the school budget’s share of overall town
spending) rather than reacting solely to the headline percentage.

Budget development process
Presenters outlined a three-stage approach: (1) starting from the current budget baseline; (2)
gathering needs from district leadership (initial “wish list”); and (3) reconciling requests against
actual spending history, noting that recent years were atypical due to COVID-related shifts (e.g.,
transportation, building use, custodial costs, and utilities).

Key cost drivers and remaining requests
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Transportation: Contract went out to bid; only one bid received; cited as a major driver.
Insurance: Increase cited as over 6%.
Utilities/electricity: Noted expectation of significant increases; discussion referenced a
locked-in rate through mid-November of the following year and planning assumptions
for increases.
Teacher contract/salaries: Discussion focused on district standing relative to peers and
multi-year settlement averages; presenters described efforts to adjust the salary
schedule and competitiveness challenges.
Limited “improvement” items remaining: Mentioned two security guards and a help
desk supervisor/technology support role; other remaining requests described as
relatively small (e.g., curriculum supplies/texts).

Grants, ESSER funding, and “funding cliff” discussion
Presenters discussed the wind-down of ESSER (SR) funding and the need to transition previously
grant-supported costs back into the regular budget. They described managing the “cliff” by
adjusting decisions and referenced potential carryover funds and priorities for student services.
The conversation also touched on ongoing efforts to pursue grant opportunities and the
workload required to write, manage, and report on grants.

Unfunded mandates and legal obligations
The group discussed obligations described as “unfunded mandates,” including extensive
reporting requirements and statutory responsibilities (e.g., education-related constitutional
obligations). Examples raised included tuition/transportation obligations for certain placements
and required services for students in different schooling situations.

Public input referenced (email excerpt read)
A Board of Education chair referenced and read an email expressing concern about potential
cuts to arts programming. The message emphasized the value of arts (and related programs) in
supporting student success, including for students with learning differences, and urged
maintaining arts/music/drama offerings.

Board of Education member remarks (budget drivers quantified)
A Board of Education member summarized discussions with residents and framed the request
as maintaining current programming while reducing certain staffing/route elements and adding
security. The remarks broke down the proposed increase into major components (e.g., certified
staff, benefits, substitute staff, utilities, services, transportation), emphasizing that many drivers
were described as largely outside district control.

Motions and Votes
None

Adjournment
The meeting adjourned at 8:36pm.

Note: An audio recording of this meeting is available upon request.

BOARD OF FINANCE SPECIAL BUDGET MEETING
Board of Education District Conference Room
40 Field Street, Pawcatuck
Monday, March 6th, 2023
7:00 PM
A meeting of the Board of Finance was held on this date at the Board of Education District
Office Conference Room. Members present were Chairman Tim O'Brien, Michael Fauerbach,
Deborah Norman, Lynn Young, Brian Bentz, Bob Statchen, and Chris Johnson.
The Chairman called the meeting to order at 7:02pm.
1. Budget presentation Police Department (operating budget and SIP/capital items)
2. Budget calendar (discussion of hearing/meeting dates)
3. Review of previous minutes (noted as already completed)
4. Correspondence (letters in support of Board of Education and YMCA)
5. Public comment (none)
6. Adjournment

Police Department Budget Presentation
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Operational highlights (past ~10 months): Expanded collaboration with U.S. Secret
Service for training/equipment; established peer support program for officer wellness;
provided school active-shooter training and regular safety/emergency checks; held joint
seminar with superintendent and private schools regarding threats; retired and replaced
K9 and selected new K9 officer; completed multiple promotions to fill ranks; moved
toward taking on emergency management responsibilities; advanced accreditation
readiness; improved overtime tracking by separating discretionary vs. non-discretionary
overtime; revamped tracking/categorization of special events; coordinated with
committees on projects (e.g., Route 27) and engaged with churches on incident
response planning.
Operating budget adjustments/savings: The Chief stated pre-meeting reductions of
approximately $56,000 through various line-item changes (including changes to
community service officer program, printing, services, uniforms, contract costs, and drug
costs) and continued pursuit of grants/other funding sources.
Key requested operating changes (examples discussed): Training and incident training;
school safety personnel funding for patrols/safety checks (approx. 80 days, four-hour
blocks); regular overtime increase request described as addressing non-discretionary
overtime driven by minimum staffing mandates and vacancies/injuries/extended leave;
traffic enforcement funding for targeted overtime details; funding for
cybersecurity/digital evidence tools to accelerate investigations (noted delays when

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relying solely on state lab resources) and potential participation in a regional model with
ongoing licensing costs.
School safety options discussed: Options referenced included (a) Police-provided school
checks/patrol blocks; (b) armed security using certified retired police officers; and (c) a
potential task-force assignment (not requested in this budget) that could increase access
to federal resources/training. Chief noted inability to commit to a task-force assignment
until staffing/vacancies stabilize and capacity can be assessed.
Dispatch staffing discussion: Participants discussed staffing levels and coverage impacts
of vacation/training/leave. A request was discussed for additional dispatcher staffing to
support two-dispatcher coverage on busy shifts, reduce reliance on single-dispatcher
periods, and address increasing call volume/complexity (including technology
responsibilities and wellness considerations).
Records Management System (RMS) replacement: Current vendor described as end-oflife/limited support. A comparison between current provider and an alternative vendor
(NextGen) was discussed, including implementation cost, annual maintenance,
interfaces/compliance features, data migration/training, and a phased payment
approach over multiple years.
Fleet and equipment costs: Discussion covered increased vehicle and labor costs,
maintaining a minimum replacement cycle to keep patrol fleet operational, and
challenges related to vehicle availability depending on
assignments/training/maintenance.
Capital/SIP items discussed: Body-worn and cruiser camera replacement cycle and
funding; technology upgrade reserve use for replacements (e.g., server/phone system);
town surveillance camera program benefits and storage/server needs; MDT replacement
cycle and costs; and discussion of using existing SIP balances/previously approved funds
via funding source changes rather than net new appropriations.

Budget Calendar / Hearing Dates
Board noted this was the last scheduled item and no changes to the budget calendar were
needed; discussion referenced having made it through without a snow date.

Previous Minutes, Correspondence, and Public Comment
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Review of previous minutes: Noted as already completed; no further action taken.
Correspondence: Two items circulated (one supporting the Board of Education and one
supporting the YMCA); no action taken.
Public comment: None (no one attended specifically for public comment).

Adjournment:
The meeting adjourned at 9:14pm.
Note: An audio recording of this meeting is available upon request.

BOARD OF FINANCE SPECIAL BUDGET MEETING
Board of Education District Conference Room
40 Field Street, Pawcatuck
Wednesday, March 8th, 2023
7:00 PM
A meeting of the Board of Finance was held on this date at the Board of Education District
Office Conference Room. Members present were Chairman Tim O'Brien, Michael Fauerbach,
Deborah Norman, Lynn Young, Brian Bentz, Bob Statchen, and Chris Johnson.
The Chairman called the meeting to order at 7:00pm.

Opening Remarks
The Chair acknowledged a recent tragedy affecting Stonington schools (the passing of a school
custodian) and led a moment of silence in recognition.

Public Comment
Speaker: Tracey Swain (address stated for the record).
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Criticized the proposed budget as a “wish list” and urged sharper cuts given economic
uncertainty and rising costs.
Argued that budgets should be affordable for average homeowners; referenced local
income and retirement-income figures and concerns about residents being priced out.
Raised concerns about specific line items and spending categories (including outside
agencies and selected projects), and suggested some items should be supported privately
rather than with tax dollars.
Commented on solid waste program pricing and suggested exploring alternative fee
approaches used in other towns.
Encouraged stronger public engagement and clearer communication about budget
impacts and meeting schedules.

Public comment was closed after the Chair asked three times for additional comments and none
were offered.

Deliberations
The Board discussed overall targets for the budget/tax impact (including mill rate and percentageincrease considerations) and agreed to proceed through the CIP items, section by section, making
adjustments by majority vote and tracking changes in real time.

Motions and Votes
1. ADA accessibility fund / line item adjustment: Motion to change the referenced ADArelated line item from $20,000 to $10,000. Outcome: Approved by majority (vote count
stated as 4–3).
2. Emergency management emergency lights (line 10): Motion to reduce the line item in
half (to $14,000). Outcome: Approved (no dissent recorded in the transcript excerpt).
3. Police department technology/upgrade line (line 14): Motion to reduce the line item to
$10,000. Outcome: Approved unanimously.
4. Drainage townwide (Public Works Highway line 30): Motion to reduce the line item from
$150,000 to $50,000. Outcome: Approved (no dissent recorded in the transcript excerpt).
5. Highway equipment purchase: Motion to reduce the $450,000 line item by $230,000
(leaving $250,000). Outcome: Approved (no dissent recorded in the transcript excerpt).
6. Bridge replacement fund (line 39): Motion to reduce the line item from $100,000 to
$50,000. Outcome: Approved (no dissent recorded in the transcript excerpt).
7. Public Works Facility Management – Levy gate repair (line 62): Motion to reduce the
line item to $1 pending further cost information. Outcome: Approved (no dissent recorded
in the transcript excerpt).
8. WPCA resiliency evaluation (line 69): Motion to reduce the line item from $50,000 to
$25,000. Outcome: Approved (no dissent recorded in the transcript excerpt).
9. Building system/process work (line 72): Motion to set the line item at $10,000.
Outcome: Approved (no dissent recorded in the transcript excerpt).
10. Planning – Circus Lot acquisition (line 102) and Open Space contribution (line 106):
Motion to set Circus Lot acquisition at $125,000 and reduce the Open Space contribution
line to $0. Outcome: Approved (no opposition stated).
11. Outside agencies – Ocean Community YMCA master plan: Motion to fund at $25,000.
Outcome: Approved based on stated vote tally (4 votes for $25,000; 2 votes for $62,500;
1 vote for $0).
12. Outside agencies – Stanton-Davis Homestead Museum: Motion to fund at $10,000.
Outcome: Approved (no dissent recorded in the transcript excerpt).
13. Outside agencies – Stonington Borough Wadsworth Comfort Station: Motion to fund at
$50,000. Outcome: Approved (majority indicated; one member stated $75,000
preference before consensus).
14. Board of Education operating budget: Motion/proposal to reduce the operating budget by
$420,617.00. Outcome: No opposition stated in the transcript excerpt; adjustment
treated as approved for purposes of continued deliberations, with acknowledgement that
the Board of Education would determine implementation details.

6. Adjournment
At 9:49pm, a motion to adjourn was made and seconded, and the meeting was adjourned. The
Chair referenced upcoming meetings (a special meeting and a subsequent deliberations meeting)
as noted in the transcript.

Note: An audio recording of this meeting is available upon request

BOARD OF FINANCE SPECIAL BUDGET MEETING
Board of Education District Conference Room
40 Field Street, Pawcatuck
Wednesday, March 15th, 2023
7:00 PM
A meeting of the Board of Finance was held on this date at the Board of Education District
Office Conference Room. Members present were Chairman Tim O'Brien, Deborah Norman, Brian
Bentz, Bob Statchen, and Chris Johnson. Ms. Lynn Young was present by telephone, and Mr.
Fauerbach was not in attendance.
The Chairman called the meeting to order at 7:00 pm.

Budget Deliberations
The Board continued budget deliberations from the prior week, proceeding through remaining
operating budget sections from front to back. Members noted that page numbering differed
between versions, but line items were intended to match.

First Selectman’s Office – Salary
Discussion summary: The Board reviewed a memo (dated March 2, 2023) with comparable
salaries and discussed statutory timing for adjusting an elected official’s salary (election year;
effective for the next term). A proposal was raised to restore the First Selectman salary to the
level it would have reached without the prior unilateral reduction and with COLA applied (2.8%),
yielding approximately $120,110. Some members preferred deferring any increase until after a
charter revision commission review of town governance structure; others favored correcting the
prior reduction now.
Motion: Amend the First Selectman salary line item to $120,110 (effective for the next term,
per election-year rules).
Vote: Passed, 4 in favor and 1 opposed (with Lynn participating remotely). Result: Line item
adjusted to $120,110.

Administrative Services – Health Insurance
Motion: Reduce the health insurance line from $2,270,000 to $2,250,000.
Vote: Approved by consensus (no objections noted). Result: Line item adjusted to $2,250,000.

OPEB (Other Post-Employment Benefits) – Contribution
Discussion summary: The Board discussed the actuarial valuation indicating a required
contribution of $0 (estimated benefit payments expected to exceed the actuarially determined
contribution). Members weighed the risk of claims variability against the opportunity for budget
relief and expressed caution about underfunding despite the actuarial recommendation.
Motion: Set the GASB/OPEB contribution line to $50,000.
Vote: Approved by consensus (no objections noted). Result: Contribution line adjusted to
$50,000.

WPCA – Line 13
Discussion summary: Lynn recommended reducing Line 13 by $100,000, bringing it to
$150,000. Discussion referenced prior-year surpluses and funding sources, including fees
dedicated to facility maintenance and considerations around potential rate increases.
Motion: Reduce WPTA Line 13 by $100,000 to $150,000.
Vote: Approved (no objections noted). Result: Line item adjusted to $150,000.

Police Department – Staffing and Line Items
Discussion summary: The Board discussed staffing levels, overtime drivers, and recruitment
timelines (including academy schedules), emphasizing mandated minimum staffing. The Police
Department described tracking of discretionary vs. non-discretionary overtime and the
operational impact of vacancies. Members explored potential adjustments to dispatch staffing
and related savings.
Motion: Reduce dispatcher staffing from two positions to one, reducing Line 11 by $54,122.
Vote: Approved by consensus (members indicated agreement). Result: Line 11 reduced by
$54,122.

Human Services – Ambulance Contribution
Motion: Increase the Stonington Ambulance line (Line 75) from $70,000 to $95,000 (reflecting
the updated request).
Vote: Approved (no objections noted). Result: Line 75 adjusted to $95,000.

Fund Balance and Transfers
Discussion summary: The Board reviewed the undesignated fund balance relative to its twomonth reserve policy and discussed scenarios for applying fund balance to manage the mill rate
and avoid creating unsustainable expectations for future years. Members also discussed
applying an available COVID reimbursement as a transfer-in to the budget.

Motion: Apply $206,000 (COVID reimbursement/grant) as a transfer-in (revenue) to the current
budget.
Vote: Unanimous (multiple members affirmed “yes”). Result: $206,000 added as transfer-in
revenue.
Motion: Apply $3,800,000 from fund balance against the budget.
Vote: Approved (votes taken; one member’s earlier preference for a lower amount was noted
during discussion). Result: Use of fund balance set at $3,800,000.

Final Budget Approval
Reported totals (as presented): Total expenditures $189,159,290. Revenue other than taxes
$6,434,941. Use of fund balance $3,800,000. Transfers in from other funds $206,000. Amount
to be raised by taxes $69,722,713. Mill rate 17.45. Amount-to-be-raised-by-taxes increase over
prior year: 0.63% (approximately $436,775).
Motion: Approve the proposed budget as presented (including the figures above).
Vote: Motion made by Deb and seconded by Lynn. Approved unanimously.

Other Business
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Budget calendar: No action.
Prior minutes: None for approval.
Correspondence: Correspondence was distributed for inclusion in the meeting packet.
Public hearing participation policy: Brief discussion noted that the practice of not
responding during public comment is a policy (not statutory) and may be revisited
offline.

Adjournment
The meeting adjourned at 8:49pm.

Note: An audio recording of this meeting is available upon request.