On the agenda: San Jose Joint Meeting for the Rules and Open Government Committee and Committee of the Whole — License Plate Reader (Sep 30)

City of San José

City of San José
200 East Santa Clara Street
San Jose, CA 95113

Agenda
Joint Meeting for the Rules and Open Government Committee and
Committee of the Whole
Committee Members
David Cohen, Chair
Rosemary Kamei, Vice Chair
Pam Foley, Member
Bien Doan, Member
Domingo Candelas, Member
Committee Staff
Lee Wilcox, Assistant City Manager
Joy Rodriguez, Assistant City Clerk
Kevin Fisher, Assistant City Attorney
Rachelle Blattman, City Manager's Office
Wednesday, September 30, 2026

2:00 PM

Hybrid Meeting - Council Chambers and Virtually https://sanjoseca.zoom.us/j/97550548493

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City of San José

Page 1

Printed on 9/25/2026

Joint Meeting for the Rules and
Open Government Committee and
Committee of the Whole

Agenda

September 30, 2026

1) In Person: Fill out a Yellow Speaker's Card and submit it to boxes at the bottom of the Chambers.
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A. City Council (City Clerk)
1. Review Final Agenda

ROGC
26-339

Review October 6, 2026 Final Agenda.
a. Add New Items to Final Agenda
b. Assign "Time Certain" to Agenda Items (if needed)
c. Review of Notice of Waiver Requirements for Agenda Items or
Documents (if needed)

Attachments

Agenda for October 6, 2026 (to be updated on 9/30/26)

2. Review Draft Agenda

ROGC
26-340

Review October 13, 2026 Draft Agenda. - Cancelled

Notice to the public: There will be no separate discussion of individual Consent Calendar items as they
are considered to be routine and will be adopted by one motion. If a member of the Committee requests
debate, separate vote or recusal on a particular item, that item may be removed from the Consent
Calendar by the Chair and considered separately. The public may comment on the entire Consent
Calendar and any items removed from the Consent Calendar by the Chair.

B. Consent Calendar

City of San José

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Joint Meeting for the Rules and
Open Government Committee and
Committee of the Whole

1.

ROGC
26-341

Recommendation:

2.

September 30, 2026

The Public Record for September 17, 2026 - September 24, 2026.
(City Clerk)
Receive and file the Public Record for September 17, 2026 - September
24, 2026.

Attachments

The Public Record

ROGC
26-346

Update to the August - December 2026 Public Safety, Finance and
Strategic Support Committee Work Plan. (City Manager)

Recommendation:

3.

Agenda

Approve an amendment to the August - December 2026 Public Safety,
Finance and Strategic Support (PSFSS) Committee Work Plan to drop
the following item scheduled for the October 15, 2026, Committee
meeting:
Downtown High-Acuity Referral System Coordination Status Report.
Purpose: Provide a status report on progress to strengthen City-County
coordinated outreach and referral processes for high-acuity populations
in downtown through the Bloomberg Harvard City Leadership Initiative.
(Housing/Police)

Attachments

Memorandum

ROGC
26-351

Joint Special Meeting of the City Council of San José and San
José/Santa Clara Treatment Plant Advisory Committee Agenda.
(Environmental Services)

Recommendation:

Attachments

City of San José

Review the Thursday, November 5, 2026, Joint Special Meeting of the
City Council of San José and San José/Santa Clara Treatment Plant
Advisory Committee Agenda.
Special Meeting Agenda

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Joint Meeting for the Rules and
Open Government Committee and
Committee of the Whole

4.

ROGC
26-348

Recommendation:

Agenda

September 30, 2026

Request to Travel. (Mayor)
1. Authorize travel, accept travel payments to the City of San José, and
designate the Mayor's Director of Innovation and Partnerships, Amber
Kappa, as the City’s representative to attend the Power of Place:
Rooted in Purpose convening hosted by the William Julius Wilson
Institute at Harlem Children’s Zone (HCZ) by their National Impact
Team in New York City from October 7-9, 2026.
2. Place the item on the October 6, 2026 City Council Agenda for
action.

Attachments

Memorandum from Mayor

ROGC
26-347

Approval of “Free Use” of the Janet Gray Hayes Rotunda for the
“Conversations for Good 2026: A Regenerative Future” Event
Sponsored by the Office of Councilmember Mulcahy as a City Council
Sponsored Special Event to Expend City Funds and Accept Donations
of Materials and Services for the Event. (Mulcahy)

Recommendation:

1. Adopt a resolution authorizing “Free Use” of the Janet Gray Hayes
Rotunda for the private, ticketed annual Conversations for Good 2026
event scheduled on Friday, November 6, 2026.
2. Approve Conversations for Good 2026 as a City Council Sponsored
Special Event and approve the expenditure of funds.
3. Approve and accept donations from various individuals, businesses
or community groups to support the event.
4. Place the item on the October 6, 2026 City Council Agenda for
action.

5.

Attachments

City of San José

Memorandum from Mulcahy

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Joint Meeting for the Rules and
Open Government Committee and
Committee of the Whole

6.

Agenda

September 30, 2026

ROGC
26-352

Approval of the District 9 End-of-Term, Farewell Celebration as a City
Council Sponsored Special Event to Expend City Funds and Accept
Donations of Materials and Services for the Event. (Foley)

Recommendation:

1. Approve the District 9 End-of-Term, Farewell Celebration on
December 2, 2026 at the Rotary Summit Center as a City Council
sponsored Special Event and approve the expenditure of funds.
2. Approve and accept donations from various individuals, businesses
or community groups to support the event.
3. Place the item on October 20, 2026 City Council Agenda for action.

Attachments

Memorandum from Foley

ROGC
26-342

Retroactive Approval of the Golden State Valkyries Flag Raising
Sponsored by the Office of Mayor Matt Mahan as a City Council
Sponsored Special Event to Expend City Funds and Accept Donations
of Materials and Services for the Event. (Mayor)

Recommendation:

1. Retroactively approve the Golden State Valkyries Flag Raising
scheduled on September 25, 2026 as a City Council sponsored Special
Event and approve the expenditure of funds.
2. Retroactively approve and accept donations from various
individuals, businesses or community groups to support the event.
3. Place the item on the October 6, 2026 City Council Agenda for
action.

7.

Attachments

Memorandum from Mayor

C. Rules Committee Reviews, Recommendations and Approvals

City of San José

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Joint Meeting for the Rules and
Open Government Committee and
Committee of the Whole

1.

Agenda

September 30, 2026

ROGC
26-350

Council Transparency and Private Non-Disclosure Agreements. (Ortiz,
Campos, Cohen, Candelas, and Casey)

Recommendation:

Direct the City Manager’s Office, in coordination with the City
Attorney’s Office and the City Clerk's Office, to evaluate and return to
the City Council with policy options that would:
1. Prohibit members of the San José City Council from entering into
nondisclosure or confidentiality agreements (NDAs) concerning
projects, contracts, developments, or other matters subject to City
Council approval, funding, regulation, oversight, or legislative action,
including data centers and other large energy-use projects and related
infrastructure and agreements.
2. Prohibit persons or entities seeking City action or approvals from
conditioning access to project-related information upon a
Councilmember signing a nondisclosure or confidentiality agreement.
3. Establish an appropriate City process to review confidential,
proprietary, trade secret, or commercially sensitive information from
persons or entities seeking City action or approvals without requiring
individual Councilmembers to enter into NDAs.
[Referred from 9/9/26 - Item C.1 (ROGC 26-315)]

Attachments

City of San José

Memorandum from Ortiz, Campos, Cohen, Candelas, and Casey
Letter from the Public

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Joint Meeting for the Rules and
Open Government Committee and
Committee of the Whole

2.

Agenda

September 30, 2026

ROGC
26-349

Internal Controls for Automatic License Plate Readers. (Mayor, Foley,
Candelas, and Casey)

Recommendation:

Direct the City Manager to:
1. Strengthen departmental and Citywide policies and explore
technological controls that prohibit access of any law enforcement
database such as Automated License Plate Readers (ALPR) from
personally owned devices.
2. Coordinate with San José Police Department (SJPD) and the
Information Technology Department to strengthen audits of individual
user inquiries, including increasing frequency and number of user-level
audits with annual reporting to the Public Safety, Finance, and Strategic
Support Committee, to identify:
a. Access without legitimate law enforcement purpose.
b. Suspicious search activity.
c. Violations of City of San José ALPR Policy.
3. Pursue State legislation establishing criminal penalties for
unauthorized access or improper information sharing, including potential
amendments to Penal Code 13302 and Penal Code 502.
4. Report unauthorized disclosure or data leaks of ALPR data via
information memo.

Attachments

City of San José

Memorandum from Mayor, Foley, Candelas, and Casey
Letters from the Public

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Joint Meeting for the Rules and
Open Government Committee and
Committee of the Whole

3.

Agenda

September 30, 2026

ROGC
26-345

Automated License Plate Reader Data Access and Safeguards. (Kamei,
Tordillos, Cohen, and Mulcahy)

Recommendation:

1. Direct the City Attorney, in coordination with the City Manager, to
develop and present to City Council a draft ordinance defining and
prohibiting the unauthorized access, use, or disclosure of Automated
License Plate Reader (ALPR) data, including potential civil and criminal
penalties for violations thereof, and, to the extent legally permissible,
authorizing a private right of action against individuals responsible for
such violations for individuals harmed by the unauthorized disclosure or
misuse of ALPR data, with appropriate safeguards and enforcement
considerations.
2. Direct the City Manager to:
a. Prohibit access to ALPR systems and data through personal
devices;
b. Restrict off-duty access to ALPR systems except for defined law
enforcement purposes; and
c. Incorporate said prohibitions and restrictions into applicable City
and Police Department policies and procedures.
3. Direct the City Manager to evaluate additional authentication, access
control, and auditing safeguards for ALPR systems, including:
multi-factor authentication and automated tools to identify potentially
unauthorized access or use, and to return to City Council with
implementation options, associated costs, and any facilitating policy
changes.
4. Direct the City Manager, in coordination with the City Attorney, the
Independent Police Auditor (IPA), Information Technology Department
(ITD), and San José Police Department (SJPD) to explore developing a
process that enables the IPA to act as an independent auditor for ALPR
practices, within the scope of the IPA's role under the charter. The IPA,
ITD, and SJPD should establish and return to City Council with the
audit methodology, scope, frequency, and procedures, with appropriate
safeguards.

Attachments

Memorandum from Kamei, Tordillos, Cohen, and Mulcahy
Letters from the Public

D. Open Forum

City of San José

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Joint Meeting for the Rules and
Open Government Committee and
Committee of the Whole

Agenda

September 30, 2026

Members of the Public are invited to speak on any item that does not appear on today’s Agenda and
that is within the subject matter jurisdiction of the Committee.

E. Adjournment
The Code of Conduct (https://www.sanjoseca.gov/home/showpublisheddocument/12901/636670004966630000) is intended to promote
open meetings that welcome debate of public policy issues being discussed by the City Council, their Committees, and City Boards and
Commissions in an atmosphere of fairness, courtesy, and respect for differing points of view.
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providing excellent services, in a positive and timely manner, and in the full view of the public. The City Code of Ethics may be viewed
online.
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Records Act, that are distributed to a majority of the legislative body will be available for public inspection at San José City Hall, Office of
the City Clerk, 200 E. Santa Clara Street, 14th Floor, San José, CA 95113 at the same time that the public records are distributed or made
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City of San José

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