On the agenda: Muir Beach 2026-9-23 Board Meeting – Agenda — surveillance camera (Sep 23)

MUIR BEACH COMMUNITY SERVICES DISTRICT
19 Seacape Drive Muir Beach, CA 94965 415 383 9969 www.muirbeachcsd.com

AGENDA
Regular Meeting of the Board of Directors
Closed Session for Employment Review
Wednesday, September 23, 2026 7:00 PM
Closed Session (Board will Reconvene in Open Session in order to report)
Meeting held by Teleconference
Agenda will be emailed and posted
Zoom invitation will be emailed
MEETINGS BY ZOOM: Gov. Code section 54953(b provides that local agencies such as the Muir Beach Community
Services District may hold its meetings using teleconferencing services, such as Zoom if certain conditions are complied
with, all of which have been met by the MBCSD. As such, the District will email Zoom invitations to all residents and other
members of the public asking to participate in the meetings, which will also include a dial-in option using your telephone.
Please participate from your own locations/homes, however, if needed (and as required by the code), you may participate
from the homes of the members of the Board of Directors, being 240 Pacific Way, 1821 Shoreline Hwy, 40 Sunset Way, 209
Sunset Way, and 23 Starbuck Drive where the meeting agenda will be available.
TIMING OF AGENDA ITEMS: The Board attempts to hear all items in order as stated on the agenda, however it reserves
the right to take items out of the order listed at any time during the course of the meeting. The following items will be
considered, and any item can be discussed, acted upon, or approved during the course of the meeting.
SPECIAL NEEDS: In compliance with the Americans with Disabilities Act, if you need special assistance to participate in
this meeting, please contact the District Manager at 415-388-7804. Notification 48 hours prior to the meeting will enable
the District to make reasonable arrangements to ensure participation in the meeting.

7:00 pm

Item 1: Call to Order

Board: Steven Shaffer (Board President), Nikola Tede (Board Vice-President), Leighton Hills (Director),
Chritine Lam (Director), and David Taylor (Director)
Staff: Mary Halley (District Manager), Chris Gove (Fire Chief), Ernst Karel (Meeting Secretary)
Item 2: Approval of Agenda
The following item or items were not included in this agenda, along with the reason for not being
included. Pursuant to the Bylaws of the Muir Beach Community Services District, the Board of Directors may
now by motion require that the item or items be added back to this meeting’s agenda. Should the item or items
require research or preparation by staff or by member(s) of the Board of Directors in order to be properly
heard, the item or items may be deferred to a subsequent meeting. The motion to approve this agenda may be
without change or may be to re-include any item or items listed below.
Item(s) not included in this agenda: None
Item 3: Consent Calendar
All items on the Consent Calendar are considered to be either routine or non-controversial and will be enacted
by a single blanket action of the Board. Upon request from a Board member or any member of the public,
individual items may be removed from the Consent Calendar in which case they will be discussed in the meeting
(under Items Removed from the Consent Calendar).
A. Approval of Draft Minutes from Regular Board Meeting on 7/22/26. (See attached)
MBCSD Agenda 9-23-2026
Board Packet Page 1

Item 4: Items Removed from Consent Calendar
Items moved from the Consent Calendar to the Regular Agenda, if any.
Item 5: Green Gulch New Reservoir Plan Presentation – Green Gulch
Green Gulch staff will give a presentation on the plans for their new reservoir as part of a larger ongoing
watershed improvement and restoration project.
Item 6: Upper Park Trail Improvements
Over several meetings, the Board reviewed a range of options for modifying and improving safety along the
Seacape Upper Park trail. At its July 1 meeting, the Board approved moving forward with part of a plan
developed by the trail consultant and authorized Directors Hills and Lam to oversee implementation, including
design decisions and equipment procurement. That work is now underway.
As with most projects of this kind, comments continue to come in suggesting alternative approaches or design
options, along with requests for additional time to discuss.
Given that the Board has already authorized this phase of work, the current plan has been to proceed to
completion, which will help resolve the safety and liability concerns and allow everyone to see firsthand how
the improvements function and look in practice. Once implementation is complete, the Board can again revisit
any modifications needed to address ongoing concerns.
Item 7: Fire Department Items
a. Fire Chief Report – Fire Chief Chris Gove will present his quarterly report. (See attached)
b. Firehouse Construction update – Jon Rauh/Chris Gove (See photos attached)
c. El Nino Preparedness – Fire Chief Chris Gove and Muir Beach Disaster Council Lead Kerry Wynn will
discuss community readiness and property owner preparedness for upcoming El Nino winter.
d. Tsunami Evacuation Route – sign replacement near lower beach (County has signs) – Chris Gove
e. Fire Department Interest Allocation – Leslie Riehl
Item 8: Terwilliger Property
David Taylor will give an update on the vegetation work along with existing, and ongoing, conditions that
remain on the property for continuing discussion on the pros and cons of the CSD assuming title to the
Terwilliger property (located on Pacific Way) from the current owner All Hands Ecology (previously ACR).
Item 9: District Manager Report
District Manager Mary Halley will present brief highlights from her DM report. (See attached)
Item 10: Public Comment (if any) for Closed Session
Item 11: Closed Session (Directors and District Manager)
The California Government Code provides that certain matters such as litigation, personnel matters, and real
estate negotiations may be conducted in closed session. The matters shall be set out below. After any closed
session, the legislative body shall reconvene in open session prior to adjournment and make disclosure of action
taken during the closed session – authorized by CA Gov’t Code Section 54954.5(e)
Public Employment – Title: Water Management Team – authorized by CA Gov’t Code Section 54957(b)(1)
MBCSD Agenda 9-23-2026
Board Packet Page 2

Item 12: Reconvene in Open Session
Report as required on any actions taken in Closed Session.
Item 13: Public Open Time
Please note:
1. Topics should be within the jurisdiction of the CSD (Water, Roads, Fire Protection, & Recreation).
2. The topic should not be elsewhere on the agenda.
3. The Board and staff may only briefly respond to statements and questions (i.e. the legal requirement for items
not posted on an agenda which otherwise informs community members that a topic is up for discussion
and/or action.)
4. Public comments are limited to 3 minutes per speaker, unless waived by the Board.
5. The period for public open time is limited to 10 minutes, unless waived by the Board.
Item 14: Recognitions & Board Member Items
Board member recognitions and pending events of interest to the community.
Item 15: Next Meeting Date and Adjournment
Next Board Meeting Date: Wednesday, Nov 18, 2026 or Wednesday Dec 9, 2026

MBCSD Agenda 9-23-2026
Board Packet Page 3

Board Packet Page 4

Board Packet Page 5

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MUIR BEACH COMMUNITY SERVICES DISTRICT
Minutes of the Board of Directors’ meeting held on
Wednesday, July 22, 2026
OFFICIAL MINUTES ONLY UPON APPROVAL
Prior to approval of these minutes by the Board of Directors in a public meeting, these minutes are
draft only and subject to change. Upon approval by the Board, these minutes become the Official
Minutes of the meeting.
Item 1: Call to Order
Meeting is called to order at 7:01
Board: Steven Shaffer (Board President), Nikola Tede (Board Vice President), Leighton Hills
(Director), Christine Lam (Director), David Taylor (Director)
Staff: Mary Halley (District Manager), Ernst Karel (Meeting Secretary)
Item 2: Approval of Agenda
Item(s) not included in this agenda: None.
MOTION:
Moved:
Vote:

To approve the agenda.
Lam, seconded by Tede
AYES: Unanimous.

Item 3: Consent Calendar
All items on the Consent Calendar are considered to be either routine or non-controversial and will be
enacted by a single blanket action of the Board. Upon request from a Board member or any member
of the public, individual items may be removed from the Consent Calendar in which case they will be
discussed in the meeting (under Items Removed from the Consent Calendar).
A) Approval of Quarterly Financial Reports dated 6/30/26. (See attached)
B) Approval of Draft Minutes from Regular Board Meeting on 7/1/26. (See attached)
C) Approval of Resolution No. 2026-3 Conflict of Interest (renewal) (See attached)
MOTION:
Moved:
Vote:

To approve the consent calendar as submitted.
Hills, seconded by Taylor
AYES: Unanimous.

Item 4: Items Removed from Consent Calendar
None
Item 5: District Manager Report – Mary Halley
District Manager Mary Halley will present brief highlights from her DM report, including Firehouse
project update (see attached). Her report, as always, is available in full as part of each meeting packet
at https://muirbeachcsd.com/meetings/ .
Rather than going over highlights, Halley is open for questions about the written report. There are
none.

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Board Packet Page 6

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Item 9: FY2026-27 Draft-Budget – Approval
The proposed FY26-27 Final draft-Budget will be presented by the District Manager for any further
discussion and final approval. (See attached FY26-27 Final Draft-Budget)
Halley gives some highlights; there are no questions.
MOTION:
Moved:
Vote:

To approve the budget as submitted.
Hills, seconded by Tede
AYES: Unanimous.

Item 13: Public Open Time
Karel asks about the Flock mass surveillance cameras that have been installed at the beach and
Overlook parking lot entrances. CSD hasn’t been involved.
Item 14: Recognitions & Board Member Items
None.
Item 15: Next Meeting Date and Adjournment
Next Board Meeting Date: Wednesday, September 23, 2026.
There being no further business to come before the board, the meeting is adjourned.
Meeting adjourned at 7:12 pm.

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Board Packet Page 7

FIRE DEPARTMENT REPORT
September 2026
ACTIVITY
So far this year we have run calls
We have a new member Rollie Gosling who has recently moved back from England, has started
to train with us. We appreciate his commitment.
We held a medical training class for the department and the disaster liaisons last month. It was
well attended.
We have received a draft of a new MOU from county fire. We are exploring the implications
with other departments and council. We will present our findings and our recommendations
soon.
FIREHOUSE
You may have noticed that the building has started to take form, the framing is complete and
the roof is going on. We just received the windows and doors; they will soon be installed. Fund
raising is going well.
MWPA
FIREWISE
As always, the chipper program is going well. There are two remaining dates this year 9/28 and
11/2
MBVFA
The group is working hard on fund raising and is helping with a music festival in Mill Valley on
9/27. The fire department has been selected to be the recipients of all the proceeds this year.
We thank the organizers
DISASTER COUNCIL
The group continues to train regularly. They are paying particular attention to this year’s
upcoming El Nino

Board Packet Page 8

Board Packet Page 9

Board Packet Page 10

District Manager Report – September 2026
Water, Fire, Recreation, Roads, Finance, and Communications
General:
Board of Directors – we had three qualified incumbents apply for three open seats by the filing deadline, so we will
not need to hold Board elections in November.
District Manager – have been currently focusing on getting estimates and coordinating various maintenance projects
around the district to get completed before the winter rains set in, overseeing the finance and paperwork side of the
firehouse project, and developing the State mandated Cross-Connection Control Program now that we have the
initial hazard assessment report completed.
District Rental – the Marin Fiber project is asking to rent a small space for their “cabinet” on the OT property.

Water:
Redwood Creek Stream Monitoring – current stream flows were declining to as low as .1 with a gage height of .92 ft.
which initiated onsite monitoring, but since then, levels have started to increase just this past week and are now back
up. Current height now is 1.0 and flows are .65 cfs which is above conservation monitoring levels. We have
additionally been coordinating with NPS staff on a more frequent pumping schedule which seems to be smoothing
flows out a bit more.
Water Reports – monthly reports, including Drought reports (DDR), are submitted through August 2026.
Marin Water Seasonal Intertie possibility – there has been no follow-up or meetings on this topic, so I may return to
looking into a NPS Research Permit to experiment with relocating a well at least a 100 ft from the creek.
Lower Tank – scheduling for fumigation is now set for November 11 because we will need to drain the tank and
seemed preferable not to do that in late summer.
Water infrastructure under CSD Footbridge – contractor is beginning work this coming week to raise the electrical
and water pipes underneath the footbridge to make them less vulnerable during creek flooding events.
Pump house – coordinating to have lower part of pump house wrapped in contractor’s hardware cloth to seal
openings and bring in some temporary barriers to hold back the mud flows that get deposited when the creek floods.
Cross Connection Plan – we have received the Initial Hazard Inspection report which was needed to start the
development of our CCCP program. I am hoping to have the program ready for review by the November meeting.

Fire:
Firehouse – all of the metal construction components have now been delivered onsite, and the building erection
crew is working Friday – Sundays to complete. Roof has been completed as of this report, but outer shell structure
including insulation should be finished in one or two more weekends. Once that work is complete, the septic tanks
can be installed and finishing work started. Excess dirt continues to be hauled off in loads. MBVFA grant report todate: we have now received another $300,000 from the MBVFA for a total of $830,000 to date since 2018; we have
spent a total of $530,000 on soft costs and current construction from VFA funds and spent another $200,000 in grant
funding from the County of Marin. We have also spent to date $231,152 out of the $600,000 District Fire Dept
Reserves which leaves a remaining balance of $368,848 in Fire Reserves, plus the $300,000 received from the VFA,
and then the additional $100,000 from the Seacape Fund of the Marin Community Foundation recommended by
Michael Moore and Maximilian Mettler Moore, which now leaves a current balance of $768,848 available for
construction and outfitting. We expect that balance should be enough payoff the balance on the metal components,
erect the structure, close it in, install flooring, insulation, windows, doors and install the septic tanks, complete extra
required cement curb work and cement driveway pad, any last inspections, and likely start outfitting it.
Board Packet Page 11

MWPA – just finished annual expenditure audit for FY25-26 Measure C funding.
Disaster Council Grant – we received $10,000 from the Seacape Fund of the Marin Community Foundation
recommended by Michael Moore and Maximilian Mettler Moore for use by the MB Disaster Council.

Recreation:
MB Community Center – continuing to explore deck enclosure possibilities. We received a $100,000 grant from the
Seacape Fund of the Marin Community Foundation recommended by Michael Moore and Maximilian Mettler Moore
to install a new solar system and possibly a new heating system, as well as, $10,000 for the purchase of a new stove.
Prop 68 Per Capita Recreation grant – the CC Parking Project Phase 2 permit application is now pending final review,
as of 9/8/2026, so expect the permit to be issued any day. Once we have the permit, we can create an RFP to put out
to bid for construction to start next spring/summer 2027. We have until December 2027 to complete construction
and March 2028 to close out our Prop 68 grant.
Measure A – the FY26-27 Measure A Workplan includes Upper Park Trail maintenance, possible CC Deck enclosures,
and/or possible matching funds for Prop 68.
Parks and Trails – at the 7/1 Board meeting, per the trail consultant's recommendations, the Board voted to install
both a gate at the trail entrance and a separate cyclist entrance on Seacape that includes a chicane, then modify the
"bobsled" section to smooth out the most deeply rutted section of the trail, then continue to monitor activity to
determine if any future trail improvements are necessary. Directors Hills and Lam will oversee changes and Fire Chief
Gove will do the installation of the gate.

Roads:
Maintenance – of the three maintenance projects planned for late summer, the installation of additional drainage on
Charlotte’s Way and the small patch repair on Pacific Way have been completed, but the road edge stabilization on
the Starbuck Extension was postponed due to heavy trucks currently using the road. The property owner running the
heavy trucks on the road has been notified that they will need to contribute to the road maintenance when finished.
The property owner said they would be more than willing to coordinate on maintenance and even improvements to
the road condition. With the prediction of a possible Super El Nino winter this year, we will continue to evaluate all
the district roads and drainage systems in the next few months for any further modifications or repairs.

Communications:
Cybersecurity – continue to receive and review our CISA weekly IP scanning reports and attend CISA webinars.
Website – we will likely need to update the website to be ADA accessible before 4/28/2028 which gives us some
time. Then as always, continue to update pages, post new and routine documents, and do security updates.
Muir Beach Directory – continuing to update the online directory now current thru 8/31/2026.

Finance:
Audits – have completed Measures A, C, and W audits and are now starting the full District annual audit process.
District Office Business – As always, I am continuing to process all District mail and work with Sharry to make sure
payroll timesheets, routine/event reimbursements, Credit Card expenditures, incoming payments and outgoing
checks are all processed and expedited between agencies, employees, and vendors promptly.
Respectfully submitted,

Mary Halley
MBCSD District Manager

Board Packet Page 12