On the agenda: Colma City Council Meeting — ALPR (Oct 28)
⚠ Agenda Watch Colma, California · Wednesday, October 28, 2026 — in 4 days
About this record
The published agenda for this October 28 meeting contains: "ALPR", "License Plate Reader", "facial recognition". This is the public record BEFORE the vote — read the document, then show up. Public comment is where cancellations start.
Check the agenda document for the meeting time.
The agenda, word for word
Government public record — the full text of the published document, archived October 24, 2026. Gold highlighting of key terms is ours, not the original’s. Read the original document ↗
AGENDA
REGULAR MEETING
CITY COUNCIL OF THE TOWN OF COLMA
Wednesday, October 28, 2026
7:00 PM
Meetings of the City Council are held in-person in Council Chambers and via Zoom Video
Conference in compliance with the Brown Act and Senate Bill 707.
To attend the meeting in person:
Town Hall, Council Chamber, 1198 El Camino Real, Colma CA 94014
To attend the meeting via Zoom Video Conference:
Join Zoom Meeting:
https://us02web.zoom.us/j/85610028212
Meeting ID: 856 1002 8212
Dial by your location:
+1 669 444 9171
+1 669 900 6833 US (San Jose)
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To provide Public Comment:
Members of the public wishing to provide public comment in person are requested to complete
a yellow speaker card and submit it to the City Clerk. Members of the public wishing to provide
public comment via Zoom Video Conference must raise their hand via Zoom Video Conference
in order to be called upon by the City Clerk. Comments should be kept to three minutes or less.
If there appears to be a large number of speakers, time may be reduced to no less than one
minute each, at the discretion of the Mayor.
The City Council Meeting Agenda Packet and supporting documents are available for review on the Town’s
website www.colma.ca.gov or at Colma Town Hall, 1198 El Camino Real, Colma, CA. Persons interested in obtaining
an agenda via e-mail should call 650-997-8300 or email a request to [email protected].
Reasonable Accommodation
Upon request, this publication will be made available in appropriate alternative formats to persons with disabilities,
as required by the Americans with Disabilities Act of 1990. Any person with a disability, who requires a modification
or accommodation to view the agenda, should direct such a request to Nathan Bassett, ADA Coordinator, at 650997-8300 or [email protected]. Please allow two business days for your request to be processed.
Page 1 of 178
PLEDGE OF ALLEGIANCE AND ROLL CALL
ADOPTION OF AGENDA
PRESENTATION
•
Presentation from the San Mateo County Transportation Authority
PUBLIC COMMENTS
Comments on the Consent Calendar and Non-Agenda Items will be heard at this time.
Comments on Agenda Items will be heard when the item is called.
CONSENT CALENDAR
1.
Motion to Approve Minutes from the October 14, 2026 Regular Meeting
2.
Motion to Approve Checks Paid September 2026
3.
Motion to Adopt an Ordinance Amending Various Sections Of Subchapter 1.03 Titled
Officers And Employees Of The Colma Municipal Code, Relating To Updating Town
Positions, Departments, And Providing Other Clarifying Language Changes, Pursuant To
CEQA Guideline 15378
4.
Motion to Adopt a Resolution Adjusting Salary for Part-Time Staff to Meet the Minimum
Wage Requirement Set Forth by the State of California Pursuant to CEQA Guideline 15378
and Motion to Adopt a Resolution Adopting the Salary Schedule Effective December 20,
2026, Pursuant to CEQA Guideline 15378
5.
Motion to Approve a Resolution Approving and Authorizing the City Manager to Execute
the Third Amendment to the Agreement with Mark Thomas & Company, Inc. in the
Amount of $235,000 for a New Total Not to Exceed Amount of $2,577,574.73 and Allocate
an Additional $135,000 Local Match for the El Camino Real Bicycle and Pedestrian
Improvement Project, Project Approval and Environmental Document Phase (PA&ED),
Pursuant to CEQA Guideline 15306
6.
Motion to Adopt a Resolution Certifying that the City's Sewer System Management Plan
(SSMP) Has Been Updated and is in Compliance with the Requirements of the State Water
Resources Control Board's Waste Discharge Requirements for Sanitary Sewer Systems,
Order WQ 2022-0103 DWQ, Pursuantto CEQA Guideline 15308
7.
Motion to Adopt a Resolution Supporting the Project Initiation Document (PID) for the
Serramonte Boulevard, Junipero Serra Boulevard, and I-280 Intersection Reconfiguration
Project; Authorizing the Submittal of an Application to the San Mateo County
Transportation Authority for the Cycle 8 Pedestrian and Bicycle Program Funding; and
Finding the Action Exempt from the California Environmental Quality Act Pursuant to
CEQA Guidelines Section 15306
Page 2 of 178
NEW BUSINESS
8.
COLMA ADMINISTRATIVE CODE UPDATES
Consider: Motion to Adopt a Resolution Amending Colma Administrative Code Subchapter
3.05 to Add a New Section 3.05.190, Relating to Mobile Phone Allowance Pursuant to
CEQA Guideline 15378; and Motion to Adopt a Resolution Amending Colma Administrative
Code Subchapter 4.01 Relating to Budget Procedures and Reserve Policies, and
Subchapter 4.04, Relating to Bank Signature, Transfer Authority, and Internal Control, All
Pursuant to CEQA Guideline 15378
REPORTS
Mayor/City Council
Committee
City Manager
ADJOURNMENT
Page 3 of 178
AGENDA ITEM 1.
STAFF REPORT
TO:
Mayor and Members of City Council
FROM:
Abigail Dometita, Deputy City Clerk
VIA:
Daniel Barros, City Manager
MEETING DATE: Wednesday, October 28, 2026
SUBJECT:
Draft Minutes of the October 14, 2026 Regular Meeting
RECOMMENDATION
Staff recommends that City Council approve the Minutes from the October 14, 2026 Regular
Meeting.
ATTACHMENTS
A.
Minutes - Regular Meeting 10.14.26 DRAFT
Page 4 of 178
MINUTES
REGULAR MEETING
City Council of the Town of Colma
Town Hall Council Chamber
1198 El Camino Real, Colma CA
Wednesday, October 14, 2026
Ceremony – 6:00 PM
Regular Session – 7:00 PM
TOWN HALL DEDICATION CEREMONY – 6:00 PM
City Manager Barros welcomed everyone to the Town Hall Dedication Ceremony.
Mayor Carrie Slaughter, Vice Mayor Helen Fisicaro, Council Members Joanne del Rosario,
Thomas Walsh, and Ken Gonzalez offered their remarks.
Colma Daly City Chamber of Commerce representatives, Felicia Leong and Dustin Chase,
presented City Council with a proclamation and offered brief remarks.
City Council unveiled the plaque and welcomed everyone in attendance to join in photos and
refreshments in the lobby.
PLEDGE OF ALLEGIANCE AND ROLL CALL
Mayor Slaughter called the regular meeting to order at 07:01 PM.
Council Present – Mayor Carrie Slaughter, Vice Mayor Helen Fisicaro, Council Member
Joanne del Rosario, Council Member Thomas Walsh, Council Member
Ken Gonzalez
Council Absent – None
Staff Present – City Manager Daniel Barros, City Attorney Christopher Diaz (via Zoom),
Chief of Police John Munsey, Police Commander Sherwin Lum, Director
of Planning and Public Works Brad Donohue, Administrative Services
Director Nathan Bassett, Human Resources Manager Juan Rumayor,
City Clerk Michelle Estabillo, and Deputy City Clerk Abigail Dometita
Council recited the Pledge of Allegiance.
ADOPTION OF AGENDA
Action: A motion was made by Council Member Thomas Walsh, seconded by Council Member
Joanne del Rosario, to adopt the agenda.
The motion passed by the following vote:
Yes:
No:
Abstain:
Absent:
Vote Result:
Carrie Slaughter, Helen Fisicaro, Joanne del Rosario, Thomas Walsh,
Ken Gonzalez
None
None
None
Yes 5, No 0, Abstained 0
Page 5 of 178
PRESENTATION
•
Proclamation Recognizing October as Domestic Violence Awareness Month
The Mayor read a proclamation recognizing October as Domestic Violence Awareness
Month and invited Celeste Mercado from CORA and Jennifer Jimenez and Junior Flores
from ALLICE to the podium to accept it; they offered brief remarks and thanked the Town
for their support.
PUBLIC COMMENTS
Comments on the Consent Calendar and Non-Agenda Items will be heard at this time.
Comments on Agenda Items will be heard when the item is called.
There were no Public Comments.
CONSENT CALENDAR
1.
Motion to Approve Minutes from the September 23, 2026 Regular Meeting
2.
Motion to Accept the Recreation Quarterly Report
3.
Motion to Adopt a Resolution Approving and Adopting an Amended Conflict of Interest
Code Pursuant to the Political Reform Act of 1974 and CEQA Guideline 15378
4.
Motion to Approve the Town of Colma Response to the Grand Jury Report Dated August 3,
2026 Entitled "Is our Flock of ALPR (Automatic License Plate Readers) Cameras Properly
Tended?"
5.
Motion to Adopt an Ordinance Amending Section 1.06.270 of the Colma Municipal Code
Relating to (1) Increasing the Financial Threshold for Negotiated, Informal, and Formal
Bids Consistent with the California Uniform Public Construction Cost Accounting Act; and
(2) Modifying the Threshold for Approval of Plans, Specifications and Working Details for
all Public Works Projects Pursuant to CEQA Guideline 15378
6.
Motion to Adopt a Resolution Supporting the Serramonte Boulevard West Bicycle and
Pedestrian Improvement Project - Phase I Construction, Authorizing Submittal of an
Application to the San Mateo County Transportation Authority for Cycle 8 Pedestrian and
Bicycle Program Funding; and Finding the Action Exempt from the California
Environmental Quality Act Pursuant to CEQA Guideline Section 15301
There were no Public Comments.
Action: A motion was made by Council Member Thomas Walsh, seconded by Council Member
Joanne del Rosario, to approve the Consent Calendar.
The motion passed by the following vote:
Yes:
No:
Abstain:
Absent:
Vote Result:
Carrie Slaughter, Helen Fisicaro, Joanne del Rosario, Thomas Walsh,
Ken Gonzalez
None
None
None
Yes 5, No 0, Abstained 0
Page 6 of 178
NEW BUSINESS
7.
Town of Colma Rideshare Vouching Program and Cycle 4 Transportation Demand
Management Program
Consider:
a. Motion to Adopt a Resolution Supporting the Town of Colma FY 2027-28 Rideshare
Voucher Program and Submitting an Application to the Cycle 4 San Mateo County
Transportation Authority for Measure A Alternative Congestion Relief and Measure
W Transportation Demand Management Program Funding Pursuant to CEQA
Guideline 15061; and
b. Motion to Adopt a Resolution Allocating $25,000 to Bridge the Funding Gap in the
Current Rideshare Pursuant to CEQA Guideline 15061
City Manager Barros presented the staff report.
There were no Public Comments.
Council discussion followed; City Manager Barros answered their questions.
Action: A motion was made by Vice Mayor Helen Fisicaro, seconded by Council Member Ken
Gonzalez, to adopt a resolution supporting the Town of Colma FY2027-2028 Rideshare Voucher
Program and Submit an Application to the Cycle 4 San Mateo County Transportation Authority
for Measure A Alternative Congestion Relief and Measure W Transportation Demand
Management Program Funding Pursuant to CEQA Guideline 15061; move to adopt a resolution
Allocating $25,000 to Bridge the Funding Gap in the Current Rideshare Pursuant to CEQA
Guideline 15061; and directed the City Manager to expand the current rideshare program
eligibility to seniors age 65 and older who reside in neighboring cities and college students 18
years and older; participants can travel to or from any destination within 25 miles of Colma
provided that each ride begins and ends in Colma; and that participant fee would be based on
distance with $5 per ride for destinations within 10 miles and $10 per ride for destinations more
than 10 mils and up to 25 miles.
The motion passed by the following vote:
Yes:
No:
Abstain:
Absent:
Vote Result:
8.
Carrie Slaughter, Helen Fisicaro, Joanne del Rosario, Thomas Walsh,
Ken Gonzalez
None
None
None
Yes 5, No 0, Abstained 0
Ordinance Updating the Town's Positions and Departments
Motion to Introduce an Ordinance Amending Various Sections Of Subchapter 1.03 Titled
Officers And Employees Of The Colma Municipal Code, Relating To Updating Town
Positions, Departments, And Providing Other Clarifying Language Changes, Pursuant To
CEQA Guideline 15378
Director Bassett presented the staff report.
There were no Public Comments.
Page 7 of 178
Council discussion followed; City Manager Barros and Director Bassett answered their
questions.
Action: A motion was made by Vice Mayor Helen Fisicaro, seconded by Council Member Joanne
del Rosario, to introduce an Ordinance Amending Various Sections of Subchapter 1.03 Titled
Officers and Employees of the Colma Municipal Code, Relating to Updating Town Positions,
Departments, and Providing Other Clarifying Language Changes, Pursuant to CEQA Guideline
15378.
The motion passed by the following vote:
Yes:
No:
Abstain:
Absent:
Vote Result:
Carrie Slaughter, Helen Fisicaro, Joanne del Rosario, Thomas Walsh,
Ken Gonzalez
None
None
None
Yes 5, No 0, Abstained 0
STUDY SESSION
Mayor/City Council
• Council Member Walsh reported he attended the League of CalCities Annual Conference
and completed received AB1234 ethics training. He emphasized the importance of City
representatives attending this conference, noting that the housing authority resolution
passed by only one vote this year.
Committee
• Vice Mayor Fisicaro reported that the Culture and Arts Committee discussed installing
benches, creating an additional mural, and other potential art projects based on
research from resident Mary Brodzin.
Page 8 of 178
City Manager
• City Manager Barros reported the following:
o The Fire District approved a fireworks variance for Woodlawn Cemetery’s Chung
Yeung Festival, scheduled for October 17–18 from 10:00 a.m. to 2:00 p.m.
o Trunk or Treat is on October 23 at the Colma Community Center.
o Grand Opening of Rivian dealership is on October 24.
ADJOURNMENT
The Mayor adjourned the meeting at 08:00 PM in memory of Melvin Addiego and Victor George
Gonzalez, father of Council Member Gonzalez.
Respectfully submitted,
Abigail Dometita, CMC
Deputy City Clerk
Page 9 of 178
AGENDA ITEM 2.
STAFF REPORT
TO:
Mayor and Members of City Council
FROM:
Nathan Bassett, Administrative Services Director
VIA:
Daniel Barros, City Manager
MEETING DATE: Wednesday, October 28, 2026
SUBJECT:
RECOMMENDATION
ATTACHMENTS
A.
September 2026 Check History Listing
Page 10 of 178
Check History Listing
apCkHist
10/05/2026
Bank code:
1:45PM
Page: 1
Town of Colma
first
Check #
Date
63011
09/02/2026
63012
Status
Clear/Void Date
Amount Paid
Check Total
00004 AT&T
C
09/09/2026
000025683148
08/13/2026
1,604.39
1,604.39
09/02/2026
03758 AUTO SOUND PERFORMANCE
C
09/09/2026
15909
08/28/2026
2,650.00
2,650.00
63013
09/02/2026
02950 ANTHONY BERKOVATZ
C
09/09/2026
08/19/26 Reimb
08/19/2026
168.97
168.97
63014
09/02/2026
00051 CALIFORNIA WATER SERVICE CO.C
09/08/2026
6544607057-08/21/26
08/21/2026
1,202.33
1,202.33
63015
09/02/2026
04015 CLEAN WORLD GREASE TRAP SVCS
C
09/15/2026
11855
08/27/2026
125.00
125.00
63016
09/02/2026
03886 LIZBETH B ELLIS
C
09/10/2026
13
08/31/2026
220.00
220.00
63017
09/02/2026
03616 FLEXIBLE BENEFIT ADMIN
C
09/11/2026
319737
08/28/2026
129.00
129.00
63018
09/02/2026
02499 GE CAPITAL INFO RICOH USA INCC
09/10/2026
110246452
08/19/2026
389.10
389.10
63019
09/02/2026
03540 MARTIN GOMEZ
C
09/10/2026
2003526.003
08/28/2026
80.00
80.00
63020
09/02/2026
03820 MICHELLE ESTABILLO GOURLIE C
09/08/2026
8/25/26
08/26/2026
446.07
446.07
63021
09/02/2026
02605 SAUL GUERRERO
C
09/04/2026
8/17-8/21/26 Reimb
08/27/2026
661.63
661.63
63022
09/02/2026
00188 IRVINE & JACHENS INC
C
09/22/2026
5372
08/25/2026
329.63
329.63
63023
09/02/2026
02182 KUMON
C
09/11/2026
July 2026
08/26/2026
900.00
900.00
63024
09/02/2026
03379 LUIS MELENDREZ
C
09/09/2026
8/19/26 Reimb
08/26/2026
216.61
216.61
63025
09/02/2026
03959 METRO MOBILE COMMUNICATIONS
C
09/14/2026
51699
09/01/2026
602.00
602.00
63026
09/02/2026
02751 MUNICIPAL MGMT ASSOCIATION C
09/17/2026
16158
08/22/2026
95.00
95.00
63027
09/02/2026
03061 NICK BARBIERI TRUCKING LLC
C
09/09/2026
CL94684
07/31/2026
367.72
367.72
63028
09/02/2026
00280 ODP BUSINESS SOLUTIONS
C
09/09/2026
479954626001
C
C
C
09/09/2026
09/09/2026
09/09/2026
478864012001
478864532001
479954044001
08/19/2026
08/20/2026
08/20/2026
08/19/2026
85.50
38.42
27.91
2.77
154.60
C
09/08/2026
2039987372-6 24Aug26
C
09/08/2026
9956638930-2 21Aug26
08/24/2026
08/21/2026
13.15
10.62
23.77
63029
09/02/2026
Vendor
00307 PACIFIC GAS & ELECTRIC
Invoice
Inv. Date
Page: 1
Page 11 of 178
Check History Listing
apCkHist
10/05/2026
Bank code:
1:45PM
Page: 2
Town of Colma
first
Check #
Date
63030
09/02/2026
63031
Vendor
Status
Clear/Void Date
Invoice
Inv. Date
Amount Paid
Check Total
02359 PLAY-WELL TEKNOLOGIES
C
09/14/2026
DB28980
08/26/2026
1,080.00
1,080.00
09/02/2026
00373 STATE CONTROLLER
C
09/11/2026
FTB-00009208
05/06/2026
88.30
88.30
63032
09/02/2026
02967 TRUECOMP
C
09/16/2026
2026-6998
06/24/2026
30,742.50
30,742.50
63033
09/02/2026
01687 UNITED SITE SERVICES OF
C
09/11/2026
INV-6299842
08/27/2026
168.26
168.26
63034
09/02/2026
03798 VIRGO MOON SACRED SPACE, LLC
C
09/10/2026
00015
08/26/2026
450.00
450.00
63035
09/04/2026
03843 INTERNAL REVENUE SERVICE
C
09/14/2026
PPD 09/04/2026
09/04/2026
791.31
791.31
63036
09/04/2026
01340 NAVIA BENEFIT SOLUTIONS
C
09/09/2026
PPD 09/04/2026 B
C
09/09/2026
PPD 09/04/2026
09/04/2026
09/04/2026
1,564.12
275.00
1,839.12
63037
09/04/2026
02944 ASSOCIATION OF CALIFORNIA PEACE
C
OFFICERS
09/11/2026
RESEARCH
PPD 09/04/2026
09/04/2026
45.00
45.00
63038
09/04/2026
02945 PORAC LEGAL DEFENSE FUND
C
09/10/2026
PPD 09/04/2026
09/04/2026
168.00
168.00
63039
09/09/2026
01929 CALIFORNIA PARK & RECREATIONC
09/16/2026
10/01/26-09/30/27
07/20/2026
165.00
165.00
63040
09/09/2026
00051 CALIFORNIA WATER SERVICE CO.C
09/15/2026
08/28/26 Bill Date
08/28/2026
10,148.12
10,148.12
63041
09/09/2026
02569 MARIA GRACIA/MIGUEL CATIMBANG
C
09/17/2026
2003532.003
09/03/2026
75.00
75.00
63042
09/09/2026
00057 CINTAS CORPORATION #2
C
09/14/2026
4274877878
C
09/14/2026
4274877879
07/07/2026
07/07/2026
1,055.24
636.36
1,691.60
C
09/16/2026
0094769 082626
C
C
09/16/2026
09/16/2026
0097028 082026
0097051 082026
08/26/2026
08/20/2026
08/20/2026
15,318.25
379.56
379.56
16,077.37
63043
09/09/2026
01037 COMCAST CABLE
63044
09/09/2026
02988 DALY CITY PARTNERSHIP
C
09/18/2026
2003531.003
09/03/2026
95.00
95.00
63045
09/09/2026
03778 DEBTBOOK
C
09/17/2026
DB2011153
09/02/2026
3,859.00
3,859.00
63046
09/09/2026
03705 DEGREE HVAC, INC.
C
09/14/2026
42936
C
C
09/14/2026
09/14/2026
44461
43278
09/01/2026
09/02/2026
09/02/2026
36,496.19
982.85
950.00
38,429.04
63047
09/09/2026
02793 DITO'S MOTORS
C
09/21/2026
035809
09/01/2026
135.24
135.24
63048
09/09/2026
02606 F. FERRANDO & CO.
C
09/21/2026
43354
08/25/2026
2,989.00
2,989.00
Page: 2
Page 12 of 178
Check History Listing
apCkHist
10/05/2026
Bank code:
1:45PM
Page: 3
Town of Colma
first
Check #
Date
Vendor
63049
09/09/2026
02382 MARIA GONZALEZ
63050
09/09/2026
63051
Status
Clear/Void Date
C
09/15/2026
Invoice
Inv. Date
Amount Paid
Check Total
2003527.003
08/31/2026
275.00
275.00
03601 HEALTH AND HUMAN RESOURCE C
CNTR 09/15/2026
E0377198
09/02/2026
64.80
64.80
09/09/2026
00181 IEDA
25390
09/01/2026
1,904.47
1,904.47
63052
09/09/2026
01366 JAMIE INASE
2003528.003
08/31/2026
275.00
275.00
63053
09/09/2026
01340 NAVIA BENEFIT SOLUTIONS
C
09/16/2026
11107920
08/28/2026
400.00
400.00
63054
09/09/2026
03557 O'CONNOR & COMPANY
C
09/14/2026
0826-22
08/31/2026
1,437.50
1,437.50
63055
09/09/2026
00280 ODP BUSINESS SOLUTIONS
C
09/15/2026
479723297001
C
C
C
C
09/15/2026
09/15/2026
09/15/2026
09/15/2026
479736647001
479723846001
479723847001
479736720001
08/27/2026
08/27/2026
08/27/2026
08/27/2026
08/27/2026
42.53
24.83
16.94
16.94
11.80
113.04
63056
09/09/2026
00307 PACIFIC GAS & ELECTRIC
C
09/22/2026
C
09/15/2026
9248309814-8 26Aug26
C
09/15/2026
0567147369-1 27Aug26
08/26/2026
08/27/2026
559.08
243.16
802.24
63057
09/09/2026
02930 RITA PONCE
C
09/16/2026
2003529.003
08/31/2026
50.00
50.00
63058
09/09/2026
03775 RAMOS OIL COMPANY
C
09/16/2026
CL252099
08/31/2026
1,825.36
1,825.36
63059
09/09/2026
00500 SMC CONTROLLERS OFFICE
August 2026
09/02/2026
3,084.40
3,084.40
63060
09/09/2026
01030 STEPFORD, INC.
C
09/23/2026
2601530
09/03/2026
1,602.75
1,602.75
63061
09/09/2026
02967 TRUECOMP
C
09/22/2026
2026-6909
09/04/2026
1,500.00
1,500.00
63062
09/09/2026
03015 U.S. BANK CORPORATE PMT SYSTEM
V
09/08/2026
0.00
0.00
63063
09/09/2026
03015 U.S. BANK CORPORATE PMT SYSTEM
C
09/15/2026
08/24/26 Azzopardi
09/15/2026
09/15/2026
09/15/2026
09/15/2026
09/15/2026
09/15/2026
09/15/2026
08/24/26 Abellana
08/24/26 Esquivias
08/24/26 Navarro
08/24/26 Estabillo
08/24/26 Dometita
08/24/26 Wollman
08/24/26 Lum
C
C
C
C
C
C
C
08/24/2026
08/24/2026
08/24/2026
08/24/2026
08/24/2026
08/24/2026
08/24/2026
08/24/2026
7,171.07
6,063.23
3,551.70
3,321.87
1,166.81
1,134.21
1,108.90
808.30
Page: 3
Page 13 of 178
Check History Listing
apCkHist
10/05/2026
Bank code:
Check #
1:45PM
Page: 4
Town of Colma
first
Date
Vendor
Status
Clear/Void Date
Invoice
Inv. Date
Amount Paid
Check Total
25,224.78
C
C
C
09/15/2026
09/15/2026
09/15/2026
08/24/26 Gotelli
08/24/26 Bassett
08/24/26 Barros
08/24/2026
08/24/2026
08/24/2026
513.87
263.69
121.13
63064
09/09/2026
02949 WELLS FARGO VENDOR FINANCIAL
C
09/17/2026
9033921921
09/07/2026
1,810.88
1,810.88
63065
09/09/2026
04016 PATRICK YU
C
09/25/2026
DJ2026-064
08/31/2026
800.00
800.00
63066
09/18/2026
00047 C.L.E.A.
C
09/30/2026
PPD 09/18/2026
09/18/2026
585.00
585.00
63067
09/18/2026
03843 INTERNAL REVENUE SERVICE
C
09/24/2026
PPD 09/18/2026
09/18/2026
791.31
791.31
63068
09/18/2026
01340 NAVIA BENEFIT SOLUTIONS
C
09/21/2026
PPD 09/18/2026
09/18/2026
1,564.12
1,564.12
63069
09/18/2026
02224 STANDARD INSURANCE COMPANY
C
09/22/2026
PPD 09/18/2026
09/18/2026
384.50
384.50
63070
09/16/2026
03999 ALPHA INTEGRATED SOLUTIONS C
09/25/2026
262163
C
09/25/2026
262162
09/08/2026
09/08/2026
2,173.78
1,052.10
3,225.88
63071
09/16/2026
03960 ASSOCIATED RIGHT OF WAY SVCS
C
09/22/2026
24617
09/03/2026
1,387.50
1,387.50
63072
09/16/2026
03898 ASSOCIATION OF BAY AREA
09/21/2026
1004041
07/01/2026
1,804.00
1,804.00
63073
09/16/2026
01565 BAY CONTRACT MAINTENANCE, INC.
C
09/25/2026
35059
C
C
C
C
C
C
C
09/25/2026
09/25/2026
09/25/2026
09/25/2026
09/25/2026
09/25/2026
09/25/2026
35061
35060
35058
35003
35063
35057
35062
09/10/2026
09/10/2026
09/10/2026
09/10/2026
09/08/2026
09/10/2026
09/10/2026
09/10/2026
3,172.48
3,080.85
3,080.85
1,797.15
1,137.74
733.52
256.19
223.82
13,482.60
00051 CALIFORNIA WATER SERVICE CO.C
09/22/2026
9679761976-09/01/26
C
C
C
C
C
C
C
C
09/22/2026
09/22/2026
09/22/2026
09/22/2026
09/22/2026
09/22/2026
09/22/2026
09/22/2026
3890644444-09/02/26
1861936147-09/01/26
9690644444-09/01/26
9670644444-09/01/26
4470644444-09/01/26
7690644444-09/01/26
0944444444-08/31/26
3422893362-08/31/26
09/01/2026
09/02/2026
09/01/2026
09/01/2026
09/01/2026
09/01/2026
09/01/2026
08/31/2026
08/31/2026
3,718.06
2,726.27
2,337.00
1,951.05
1,555.98
1,286.14
938.96
66.25
66.25
63074
09/16/2026
C
Page: 4
Page 14 of 178
Check History Listing
apCkHist
10/05/2026
Bank code:
Check #
1:45PM
Page: 5
Town of Colma
first
Date
Vendor
Status
C
Clear/Void Date
09/22/2026
Invoice
Inv. Date
Amount Paid
Check Total
14,690.13
5793906861-08/31/26
08/31/2026
44.17
2003537.003
09/14/2026
275.00
275.00
63075
09/16/2026
02569 MARIA GRACIA/MIGUEL CATIMBANG
63076
09/16/2026
01995 CELETTA INVESTIGATIVE SVCS
C
09/22/2026
26-0911
09/11/2026
440.00
440.00
63077
09/16/2026
00057 CINTAS CORPORATION #2
C
09/22/2026
4279369422
C
C
C
09/22/2026
09/22/2026
09/22/2026
4280895158
4279369423
4280895185
08/18/2026
09/01/2026
08/18/2026
09/01/2026
253.50
253.50
55.30
55.30
617.60
09/18/26 Meeting
09/14/2026
120.00
120.00
63078
09/16/2026
01121 CITY OF REDWOOD CITY
63079
09/16/2026
01037 COMCAST CABLE
C
09/23/2026
0097069 082726
08/27/2026
384.56
384.56
63080
09/16/2026
02793 DITO'S MOTORS
C
09/28/2026
035846
C
09/28/2026
035878
09/09/2026
09/14/2026
102.20
102.20
204.40
63081
09/16/2026
02119 CHRISTOPHER GRANT
C
09/28/2026
8/24-8/26/26 Reimb
09/14/2026
482.65
482.65
63082
09/16/2026
00174 HOME DEPOT CREDIT SERVICES C
09/22/2026
08/30/26 CLOSING
08/30/2026
169.98
169.98
63083
09/16/2026
04004 IGNITED SOUL LLC DBA SFG WRAPS
4038
09/08/2026
898.05
898.05
63084
09/16/2026
03634 M1KUSTOMS
C
09/21/2026
20263249P
09/09/2026
1,219.77
1,219.77
63085
09/16/2026
03959 METRO MOBILE COMMUNICATIONS
C
09/28/2026
51741
09/09/2026
5,477.38
5,477.38
63086
09/16/2026
01531 MONTALBANO INC
C
09/22/2026
CTCS459757
05/28/2026
554.61
554.61
63087
09/16/2026
03396 DINORA NAVARRO
C
09/24/2026
08/29/26 Reimb
08/31/2026
49.16
49.16
63088
09/16/2026
03061 NICK BARBIERI TRUCKING LLC
C
09/22/2026
CL96364
08/31/2026
571.12
571.12
63089
09/16/2026
00280 ODP BUSINESS SOLUTIONS
C
09/21/2026
482394265001
C
C
09/21/2026
09/21/2026
479535828001
481128796001
09/11/2026
09/04/2026
09/01/2026
92.27
43.77
40.90
176.94
2003536.003
09/14/2026
275.00
275.00
09/28/2026
224565
09/28/2026
09/28/2026
224889
223885
08/14/2026
08/29/2026
07/10/2026
2,455.57
922.51
125.20
3,503.28
63090
09/16/2026
03901 PENINSULA BOOK COLLABORATIVE
63091
09/16/2026
01184 PENINSULA UNIFORMS & EQUIPMENT
C
C
C
Page: 5
Page 15 of 178
Check History Listing
apCkHist
10/05/2026
Bank code:
1:45PM
Page: 6
Town of Colma
first
Check #
Date
Vendor
Status
Clear/Void Date
Invoice
Inv. Date
Amount Paid
Check Total
63092
09/16/2026
03495 PHOENIX TRANSPORTATION
C
09/22/2026
13676
07/29/2026
1,230.56
1,230.56
63093
09/16/2026
03271 PUBLIC AGENCY RISK MANAGEMENT
C
09/23/2026
6266
07/01/2026
300.00
300.00
63094
09/16/2026
03775 RAMOS OIL COMPANY
C
09/24/2026
CL253680
09/10/2026
1,949.33
1,949.33
63095
09/16/2026
02287 ROSALIE RIVERA
C
09/21/2026
2003533.003
09/08/2026
275.00
275.00
63096
09/16/2026
03392 ROMEO PACKING COMPANY
C
09/23/2026
175237
09/03/2026
1,793.75
1,793.75
63097
09/16/2026
00584 SMC DEPT OF EMERGENCY MGMT
C
09/25/2026
FY26-27 JPA005
08/31/2026
7,041.00
7,041.00
63098
09/16/2026
00364 SMC FORENSIC LAB
C
09/25/2026
PS-INV105197
C
09/25/2026
PS-INV105182
08/31/2026
08/31/2026
4,146.31
980.75
5,127.06
09/22/2026
Oct2026Coverage
09/14/2026
242.29
242.29
63099
09/16/2026
02224 STANDARD INSURANCE COMPANY
C
63100
09/16/2026
02438 ANGEL D. TALAVERA
2003534.003
09/08/2026
275.00
275.00
63101
09/16/2026
00412 TELECOMMUNICATIONS ENGINEERING
C
09/29/2026
50054
09/10/2026
1,652.50
1,652.50
63102
09/16/2026
00411 TURBO DATA SYSTEMS
49682
08/31/2026
1,770.17
1,770.17
63103
09/16/2026
02849 6746050100 U.S. BANK PARS ACCOUNT
C
09/22/2026
2026-10 OPEB
09/11/2026
137,066.00
137,066.00
63104
09/16/2026
01359 THOMAS & LAURA WALSH
2003535.003
09/09/2026
64.00
64.00
63105
09/16/2026
02799 ASTOUND BUSINESS SOLUTION WAVE/ASTOUND
C
09/24/2026
103745301-0012430
09/01/2026
442.83
442.83
63106
09/23/2026
00004 AT&T
C
C
09/21/2026
09/18/2026
C
09/28/2026
000025835796
C
09/28/2026
000025751593
09/13/2026
09/01/2026
1,684.30
35.42
1,719.72
C
09/28/2026
3751990215
09/11/2026
689.78
689.78
63107
09/23/2026
03855 AT&T ENT LLC, ACC BUSINESS
63108
09/23/2026
03334 LLC AT&T MOBILITY NATIONAL ACCOUNT
C
09/28/2026
287296200335X091026
09/02/2026
2,777.86
2,777.86
63109
09/23/2026
03758 AUTO SOUND PERFORMANCE
08/28/2026
07/15/2026
16,359.56
9,901.41
26,260.97
23,445.00
1,196.80
24,641.80
156.00
63110
63111
09/23/2026
09/23/2026
01183 BEST BEST & KRIEGER LLP
03539 CLARK PEST CONTROL
C
09/28/2026
15911
C
09/28/2026
15933
C
09/28/2026
1073924
C
09/28/2026
1073925
09/18/2026
09/18/2026
C
09/30/2026
40447067
09/11/2026
Page: 6
Page 16 of 178
Check History Listing
apCkHist
10/05/2026
Bank code:
Check #
63112
1:45PM
Page: 7
Town of Colma
first
Date
09/23/2026
Vendor
01037 COMCAST CABLE
Status
Clear/Void Date
Invoice
Inv. Date
Amount Paid
Check Total
446.00
C
C
09/30/2026
09/30/2026
40441245
40462342
09/15/2026
09/15/2026
156.00
134.00
C
09/28/2026
0096715 080726
C
09/28/2026
0188769 091226
09/07/2026
09/12/2026
141.56
31.02
172.58
63113
09/23/2026
03702 CORODATA RECORDS MANAGEMENT
C
09/28/2026
RS3813895
08/31/2026
146.88
146.88
63114
09/23/2026
02827 CORODATA SHREDDING, INC.
C
09/28/2026
DN 1598170
08/31/2026
134.27
134.27
63115
09/23/2026
03705 DEGREE HVAC, INC.
C
09/28/2026
44326
C
C
09/28/2026
09/28/2026
44311
44310
09/20/2026
09/20/2026
09/20/2026
1,025.00
700.00
450.00
2,175.00
C
09/28/2026
BE007221470
10/01/2026
14,124.41
14,124.41
63116
09/23/2026
00117 DELTA DENTAL OF CALIFORNIA
63117
09/23/2026
02793 DITO'S MOTORS
035887
09/15/2026
146.17
146.17
63118
09/23/2026
03685 REINALYN DUMA
09/08-09/11/26 Reimb
09/16/2026
452.39
452.39
63119
09/23/2026
03616 FLEXIBLE BENEFIT ADMIN
320392
09/15/2026
45.00
45.00
63120
09/23/2026
03712 HD SUPPLY, INC. F/K/A
C
09/30/2026
9253527615
09/01/2026
339.91
339.91
63121
09/23/2026
02655 INTRADO LIFE & SAFETY, INC.
C
09/29/2026
0108-004553
09/16/2026
19,563.42
19,563.42
63122
09/23/2026
03223 JAMES STANDFIELD CATERING
C
09/28/2026
12401
09/12/2026
14,187.30
14,187.30
63123
09/23/2026
02788 MARGARET-ROSE S. LUNA-SEVILLA
C
09/28/2026
96
C
C
09/28/2026
09/28/2026
92
95
09/01/2026
04/14/2026
08/29/2026
350.00
280.00
280.00
910.00
51769
09/16/2026
1,636.22
1,636.22
63124
09/23/2026
03959 METRO MOBILE COMMUNICATIONS
63125
09/23/2026
03061 NICK BARBIERI TRUCKING LLC
C
09/29/2026
CL97181
09/15/2026
379.46
379.46
63126
09/23/2026
00280 ODP BUSINESS SOLUTIONS
C
09/28/2026
482399452001
C
09/28/2026
483031593001
09/17/2026
09/17/2026
67.91
53.39
121.30
C
09/29/2026
0512181543-4 09Sep26
C
C
C
09/29/2026
09/29/2026
09/29/2026
1918250367-2 14Sep26
3007220528-6 08Sep26
0576889222-5 08Sep26
09/09/2026
09/14/2026
09/08/2026
09/08/2026
2,602.07
2,443.81
1,262.53
172.49
63127
09/23/2026
00307 PACIFIC GAS & ELECTRIC
Page: 7
Page 17 of 178
Check History Listing
apCkHist
10/05/2026
Bank code:
Check #
1:45PM
Page: 8
Town of Colma
first
Date
Vendor
Status
Clear/Void Date
Invoice
Inv. Date
Amount Paid
Check Total
6,491.19
C
09/29/2026
0035222590-8 08Sep26
09/08/2026
10.29
C
09/30/2026
INV-15-184323
08/31/2026
141.73
141.73
63128
09/23/2026
03609 PAYMENTUS CORPORATION
63129
09/23/2026
03173 PLAN JPA
PLAN-0721
09/18/2026
2,653.62
2,653.62
63130
09/23/2026
00349 SEGALE & CERINI INC.
19035
19037
19036
19038
19034
08/31/2026
08/31/2026
08/31/2026
08/31/2026
08/31/2026
24,694.00
9,389.00
4,968.00
1,461.50
765.00
41,277.50
63131
09/23/2026
00388 SONITROL
C
09/28/2026
431120
09/04/2026
1,249.08
1,249.08
63132
09/23/2026
00830 STAPLES
C
09/28/2026
6072296956
C
09/28/2026
6072296955
08/25/2026
08/25/2026
372.38
126.10
498.48
2601571
09/20/2026
10,702.00
10,702.00
BO 2845932
08/18/2026
1,390.00
1,390.00
09/18/2026 Interest
09/18/2026
72,651.90
72,651.90
63133
09/23/2026
01030 STEPFORD, INC.
63134
09/23/2026
03306 SWANK MOTION PICTURES, INC. C
63135
09/23/2026
01355 THE BANK OF NEW YORK MELLON
63136
09/23/2026
03951 THE PROFESSIONAL TREE CARE C
CO.
09/29/2026
CINV-02719
09/15/2026
27,534.00
27,534.00
63137
09/23/2026
01865 THYSSENKRUPP -TK ELEVATOR CORP
C
09/29/2026
4800124309
09/04/2026
100.00
100.00
63138
09/23/2026
02946 AMANDA VELASQUEZ
C
09/28/2026
09/15-09/18/26 Reimb
09/21/2026
92.42
92.42
63139
09/23/2026
00432 VISION SERVICE PLAN
C
09/30/2026
826002549
09/19/2026
1,183.58
1,183.58
63140
09/23/2026
02949 WELLS FARGO VENDOR FINANCIAL
C
09/28/2026
110284710
09/04/2026
525.44
525.44
63143
09/30/2026
00300 ABILITYPATH
FY 2026-2027 Grant
09/18/2026
6,500.00
6,500.00
63144
09/30/2026
01586 AGEUP, INC.
FY 2026-2027 Grant
09/18/2026
2,500.00
2,500.00
63145
09/30/2026
03999 ALPHA INTEGRATED SOLUTIONS
262181
09/22/2026
6,730.59
6,730.59
63146
09/30/2026
00002 AT&T
09/18/26
09/18/2026
43.82
43.82
63147
09/30/2026
00051 CALIFORNIA WATER SERVICE CO.
6544607057-09/17/26
09/17/2026
09/18/2026
1,058.68
798.84
1,857.52
09/29/2026
1727052702-09/18/26
Page: 8
Page 18 of 178
Check History Listing
apCkHist
10/05/2026
Bank code:
1:45PM
Page: 9
Town of Colma
first
Check #
Date
Vendor
Status
63148
09/30/2026
00093 CITY OF SOUTH SAN FRANCISCO
63149
09/30/2026
63150
Clear/Void Date
Invoice
Inv. Date
Amount Paid
Check Total
524618
09/17/2026
2,550.78
2,550.78
00055 RELATIONSHIP ABUSE) CORA (COMMUNITY OVERCOMING
FY 2026-2027 Grant
09/18/2026
9,000.00
9,000.00
09/30/2026
00076 COSTCO MEMBERSHIP
Nov 2026 Renewal
09/23/2026
260.00
260.00
63151
09/30/2026
00099 D.C. LOCK & SECURITY SERVICE
81912
10/08/2025
619.11
619.11
63152
09/30/2026
02988 DALY CITY PARTNERSHIP
FY 2026-2027 Grant
09/18/2026
5,000.00
5,000.00
63153
09/30/2026
00112 DEPARTMENT OF JUSTICE
064403
08/31/2026
793.00
793.00
63154
09/30/2026
02793 DITO'S MOTORS
035914
09/18/2026
212.14
212.14
63155
09/30/2026
03535 AILEEN FLORES
2003547.003
09/24/2026
50.00
50.00
63156
09/30/2026
03664 GENASYS INC.
INV 006605
09/23/2026
2,592.00
2,592.00
63157
09/30/2026
00177 HUMAN INVESTMENT PROJECT, INC
FY 2026-2027 Grant
09/18/2026
5,000.00
5,000.00
63158
09/30/2026
00217 L. N. CURTIS & SONS
INV1112388
09/21/2026
6,372.29
6,372.29
63159
09/30/2026
02989 LIFEMOVES
FY 2026-2027 Grant
09/18/2026
5,000.00
5,000.00
63160
09/30/2026
03904 MELP/ABLECLOSET
FY 2026-2027 Grant
09/18/2026
4,700.00
4,700.00
63161
09/30/2026
02993 MIXTISO
Aug 27-Sep 17, 2026
09/17/2026
400.00
400.00
63162
09/30/2026
00280 ODP BUSINESS SOLUTIONS
479654884001
09/01/2026
09/03/2026
09/02/2026
78.17
60.38
6.53
145.08
0678090639-9 17Sep26
9593452526-2 17Sep26
2039987372-6 23Sep26
9956638930-2 22Sep26
09/17/2026
09/17/2026
09/17/2026
09/23/2026
09/22/2026
700.27
92.11
30.31
12.33
9.96
844.98
480896961001
480897255001
63163
09/30/2026
00307 PACIFIC GAS & ELECTRIC
0092128195-2 17Sep26
63164
09/30/2026
03495 PHOENIX TRANSPORTATION
14305
09/27/2026
1,666.28
1,666.28
63165
09/30/2026
03775 RAMOS OIL COMPANY
CL256707
09/20/2026
2,045.63
2,045.63
63166
09/30/2026
03660 RENAISSANCE ENTREPRENEURSHIP
FY 2026-2027 Grant
09/18/2026
3,500.00
3,500.00
Page: 9
Page 19 of 178
Check History Listing
apCkHist
10/05/2026
Bank code:
1:45PM
Page: 10
Town of Colma
first
Check #
Date
Vendor
Status
Clear/Void Date
Invoice
63167
09/30/2026
03382 SAN BRUNO MOUNTAIN WATCH
FY 2026-2027 Grant
63168
09/30/2026
00391 SAN MATEO COUNTY
63169
09/30/2026
63170
Inv. Date
Amount Paid
Check Total
09/18/2026
2,500.00
2,500.00
FY 2026-2027 Grant
09/18/2026
500.00
500.00
00654 SITIKE COUNSELING CENTER
FY 2026-2027 Grant
09/18/2026
6,500.00
6,500.00
09/30/2026
00460 SMC JOBS FOR YOUTH
FY 2026-2027 Grant
09/18/2026
4,000.00
4,000.00
63171
09/30/2026
00534 SMC TECHNOLOGY SERVICES DEPT
A001863A2202608
08/31/2026
82.25
82.25
63172
09/30/2026
03665 SO.SF EDUCATION FOUNDATION
FY 2026-2027 Grant
09/18/2026
6,500.00
6,500.00
63173
09/30/2026
04018 THORNTON HIGH SCHOOL
FY 2026-2027 Grant
09/18/2026
3,000.00
3,000.00
63174
09/30/2026
04017 THRIVE ALLIANCE
2003543.003
09/17/2026
200.00
200.00
63175
09/30/2026
02938 KIMBERLY TRASK
9/8-9/11/26 Reimb
09/24/2026
518.11
518.11
63176
09/30/2026
03075 SUAN MERAZ VARELA
2003546.003
09/24/2026
275.00
275.00
63177
09/30/2026
03075 SUAN MERAZ VARELA
2003549.003
09/24/2026
50.00
50.00
63178
09/30/2026
02903 CLAUDIA VARGAS
2003542.003
09/17/2026
650.00
650.00
63179
09/30/2026
01359 THOMAS & LAURA WALSH
2003548.003
09/24/2026
30.00
30.00
63180
09/30/2026
02949 WELLS FARGO VENDOR FINANCIAL
110308590
09/16/2026
282.74
282.74
63181
09/30/2026
02491 YOUTHPOINT HEALTH
FY 2026-2027 Grant
09/18/2026
6,000.00
6,000.00
95785
09/04/2026
00521 UNITED STATES TREASURY
C
09/04/2026
PPD 09/04/2026 G
09/04/2026
94,647.42
94,647.42
95786
09/04/2026
00631 P.E.R.S.
C
09/04/2026
09/04/2026
09/04/2026
64,889.28
64,889.28
95787
09/04/2026
01360 MISSIONSQUARE RETIREMENT C
09/04/2026
PPD 09/04/2026 M
09/04/2026
799.91
799.91
95788
09/04/2026
00521 UNITED STATES TREASURY
C
09/04/2026
PPD 09/04/2026 M
09/04/2026
1,379.56
1,379.56
95789
09/04/2026
00631 P.E.R.S.
C
09/04/2026
PPD 09/04/2026 M
09/04/2026
1,129.17
1,129.17
95790
09/04/2026
00130 EMPLOYMENT DEVELOPMENT DEPT
C
09/04/2026
PPD 09/04/2026 M
09/04/2026
90.00
90.00
95791
09/04/2026
00282 RETIREMENT SYSTEM CALIFORNIA
C PUBLIC
09/04/2026
EMPLOYEES
PPD 09/04/2026 M
09/04/2026
4,526.11
4,526.11
95792
09/04/2026
00282 RETIREMENT SYSTEM CALIFORNIA
C PUBLIC
09/04/2026
EMPLOYEES
PPD 09/24/2026
09/04/2026
111,277.44
111,277.44
Page: 10
Page 20 of 178
Check History Listing
apCkHist
10/05/2026
Bank code:
1:45PM
Page: 11
Town of Colma
first
Check #
Date
Vendor
Inv. Date
Amount Paid
Check Total
95793
09/04/2026
01360 MISSIONSQUARE RETIREMENT C
09/04/2026
PPD 09/04/2026 B
09/04/2026
17,807.84
17,807.84
95794
09/04/2026
00068 COLMA PEACE OFFICER'S
09/04/2026
PPD 09/04/2026
09/04/2026
1,208.88
1,208.88
95795
09/04/2026
00130 EMPLOYMENT DEVELOPMENT DEPT
C
09/04/2026
PPD 09/04/2026 B
09/04/2026
24,716.96
24,716.96
95796
09/04/2026
01375 NATIONWIDE RETIREMENT SOLUTION
C
09/04/2026
PPD 09/04/2026 B
09/04/2026
3,600.00
3,600.00
95797
09/04/2026
01375 NATIONWIDE RETIREMENT SOLUTION
C
09/04/2026
PPD 09/04/2026 M
09/04/2026
1,950.00
1,950.00
95798
09/04/2026
01375 NATIONWIDE RETIREMENT SOLUTION
C
09/04/2026
PPD 9/04/2026 S
09/04/2026
300.00
300.00
95799
09/18/2026
00631 P.E.R.S.
C
09/04/2026
PPD 09/18/2026
09/18/2026
63,937.04
63,937.04
95807
09/04/2026
00068 COLMA PEACE OFFICER'S
C
09/18/2026
PPD 09/04/2026 S
09/04/2026
71.03
71.03
95808
09/18/2026
01360 MISSIONSQUARE RETIREMENT C
09/18/2026
PPD 09/18/2026
09/18/2026
17,365.55
17,365.55
95809
09/18/2026
01340 NAVIA BENEFIT SOLUTIONS
C
09/18/2026
PPD 09/18/2026 CMT
09/18/2026
250.00
250.00
95810
09/18/2026
00068 COLMA PEACE OFFICER'S
C
09/18/2026
PPD 09/18/2026
09/18/2026
1,279.91
1,279.91
95820
09/18/2026
00130 EMPLOYMENT DEVELOPMENT DEPT
C
09/18/2026
PPD 09/18/2026
09/18/2026
22,291.26
22,291.26
95821
09/18/2026
00521 UNITED STATES TREASURY
09/18/2026
PPD 09/18/2026
09/18/2026
80,495.05
80,495.05
95822
09/18/2026
01375 NATIONWIDE RETIREMENT SOLUTION
C
09/18/2026
PPD 09/18/2026
09/18/2026
3,900.00
3,900.00
120156
09/02/2026
00282 RETIREMENT SYSTEM CALIFORNIA
C PUBLIC
09/29/2026
EMPLOYEES
100000018397342
08/14/2026
7,452.06
7,452.06
120157
09/17/2026
00282 RETIREMENT SYSTEM CALIFORNIA
C PUBLIC
09/29/2026
EMPLOYEES
100000018413927
09/01/2026
110.00
110.00
120158
09/23/2026
00282 RETIREMENT SYSTEM CALIFORNIA
C PUBLIC
09/29/2026
EMPLOYEES
100000018424246
09/10/2026
700.00
700.00
120159
09/28/2026
03616 FLEXIBLE BENEFIT ADMIN
09/16/2026
81,099.31
81,099.31
195 checks in this report
Status
C
C
C
Clear/Void Date
09/29/2026
Invoice
OCT2026HRA
first Total:
1,357,443.41
Total Checks:
1,357,443.41
Page: 11
Page 21 of 178
AGENDA ITEM 3.
STAFF REPORT
TO:
Mayor and Members of City Council
FROM:
Nathan Bassett, Administrative Services Director
VIA:
Daniel Barros, City Manager
MEETING DATE: Wednesday, October 28, 2026
SUBJECT:
Ordinance Amending Various Sections Of Subchapter 1.03 Titled Officers
And Employees Of The Colma Municipal Code, Relating To Updating Town
Positions, Departments, And Providing Other Clarifying Language Changes,
Pursuant To CEQA Guideline 15378
RECOMMENDATION
Staff recommends that the City Council adopt the following:
ORDINANCE AMENDING VARIOUS SECTIONS OF SUBCHAPTER 1.03 TITLED OFFICERS
AND EMPLOYEES OF THE COLMA MUNICIPAL CODE, RELATING TO UPDATING TOWN
POSITIONS, DEPARTMENTS, AND PROVIDING OTHER CLARIFYING LANGUAGE
CHANGES, PURSUANT TO CEQA GUIDELINE 15378
COUNCIL ADOPTED VALUES
The Staff recommendation is consistent with the Council adopted values of:
• Responsibility: Ensuring that position titles, department names, duties, and other
elements of the Town Municipal Code align with the current position roster and
duties.
BACKGROUND
During the FY 2026-27 budget process, the City Council approved the creation of two new
positions, the Public Works Director and Planning Manager. After adoption of the Town’s FY
2026-27 Adopted Budget on June 10, 2026, staff reviewed the Town’s Municipal Code for any
position updates that may be necessary, and to revise the department's references in the
subchapter due to the changes that the new positions would render on the Town’s
organizational hierarchy.
The amendments proposed in subchapter 1.03 of the Town’s Municipal Code are intended to
reflect the adjustments made to the Town’s staffing and departmental structure over the last
Page 22 of 178
AGENDA ITEM 3.
decade. The most recent changes to this subchapter were adopted with ordinance 802, adopted
July 22, 2020, which revised section 1.03.040 – Chief of Police. Over the last decade, the Town
has experienced changes in the organizational structure that have yet to be reflected in the
Municipal Code.
The Town added a position for an Administrative Services Director prior to 2017, and removed
the Assistant City Manager position from the position roster at some point prior.
The ordinance was introduced at the October 14, 2026, City Council meeting, and is being
brought forward for adoption.
ANALYSIS
The amendments proposed to the Town’s Municipal Code are intended to reflect the
adjustments made to the Town’s staffing and departmental structure over the last decade, and
are enumerated below.
1.03.010 Officers and Employees Authorized
Paragraph (a) is proposed to update the language to refer to specific positions, rather than
offices, and note that they may be outlined in state law, or in subchapter 1.03 of the Colma
Municipal Code. The Administrative Services Director, City Clerk, Public Works Director / City
Engineer, and Planning Manager are proposed to be added to the list, while reference to the
City Planner is removed. These changes are intended to reflect the current composition of Town
staff as reflected in the FY 2026-27 budget.
Paragraph (b) is proposed to incorporate positions, in addition to offices, for clarity. The
Municipal Code previously intermingled departments, offices, and positions with regard to
enumeration of duties and responsibilities. Adjusting this language will provide a common basis
for comparison as to where duties and responsibilities lie.
Paragraph (c) is proposed to be updated to reflect that Public Works and Planning will now be
separated into two departments, where it was previously one department. This reflects the
newly created Public Works Director / City Engineer position and Planning Manager position,
where the duties are separated out. This will mark a transition from the current setup where
the contracted Public Works and Planning teams report through one contractor.
1.03.015 Public Works Director / City Engineer
Paragraphs (a) and (b) are proposed to be amended to reflect the adjusted position title,
removing planning duties from this position and combining in the City Engineer title and
position duties, previously housed in 1.03.050 City Engineer. The language is also updated to
reflect that the position previously required City Council confirmation, due to the position being
filled on a contracted basis. The amended language reflects that this position will serve at the
pleasure of the City Manager.
1.03.020 City Manager
Paragraph (3) Acting City Manager is proposed to be amended to reflect that the Town no
Page 23 of 178
AGENDA ITEM 3.
longer has an Assistant City Manager position, and that the City Manager will designate an
Acting City Manager of their choosing when they are absent or experiencing a temporary
disability. The clause allowing the City Council to choose an Acting City Manager in the event
there is no Assistant City Manager is struck from the language of the paragraph.
Paragraph (f)(3) is proposed to remove the City Clerk position as an exception to the City
Manager’s ability to appoint, discipline, or remove. This is to align the paragraph with section
1.03.080 City Clerk and reflect that the position is no longer an elected office.
1.03.030 City Attorney
Paragraph (b) is proposed to be amended to remove the word “all” in the final clause, to note
that the City Attorney’s Office may not review every written item produced by staff, due to the
time and cost involved. Departmental staff may draft or review items of a more ordinary or
routine nature.
1.03.050 City Engineer
This section is proposed to be struck from the Municipal Code and combined with section
1.03.015 Public Works Director / City Engineer.
1.03.070 Planning Manager; Zoning Administrator
This proposed amendment of this section replaces all references to the “City Planner” with a
reference to the “Planning Manager.”
1.03.095 Administrative Services Director
This section is proposed to be added to reflect the previous addition of this position to the
Town’s position schedule and note the position's duties are broadly over risk management,
finance and IT services.
Reason for Recommendation
Town staff recommend these changes to ensure that the Town’s Municipal Code accurately
reflects the current administrative structure and employee composition. This allows staff to
reference the Municipal Code with regard to authorized management positions, and ensures
that organizations working with the Town have official record of the Town’s staff positions.
FISCAL IMPACT
This ordinance to amend the Town’s Municipal Code is a codification of previously approved
changes to the Town’s positions and department listings. As such, there is no fiscal impact from
the changes, as any adjustments to the position salaries and department compositions have
already been accounted for in the Town’s budget.
ENVIRONMENTAL
This item has no anticipated environmental impact and is not a project under CEQA pusuant to
CEQA Gudeline 15378 as it is more akin to an adminstrative activity of the Town.
Page 24 of 178
AGENDA ITEM 3.
ALTERNATIVES
The City Council could choose not to adopt the ordinance amending subchapter 1.03 of the
Town’s Municipal Code and instead engage staff to conduct a study session to find alternatives
to the proposal. The City Council could suggest changes to the positions or departments listed
in the amended ordinance, or request staff conduct further research into the positions and
departments.
CONCLUSION
Staff recommends that the City Council adopt the ordinance to amend Subchapter 1.03 of the
Town’s Municipal Code regarding staff position titles, department names, and other clarifying
language.
ATTACHMENTS
A.
Ordinance - CMC Subchapter 1.03
Page 25 of 178
ORDINANCE NO.
OF THE CITY COUNCIL OF THE TOWN OF COLMA
ORDINANCE AMENDING VARIOUS SECTIONS OF SUBCHAPTER 1.03 TITLED
OFFICERS AND EMPLOYEES OF THE COLMA MUNICIPAL CODE, RELATING TO
UPDATING TOWN POSITIONS, DEPARTMENTS, AND PROVIDING OTHER
CLARIFYING LANGUAGE CHANGES, PURSUANT TO CEQA GUIDELINE 15378
The City Council of the Town of Colma does ordain as follows:
ARTICLE 1. CMC SUBCHAPTER 1.03 AMENDED.
Subchapter 1.03 is hereby amended in its entirety to read as follows 1:
1.03.010
Officers and Employees Authorized.
(a)
The City Council authorizes and establishes the following positions offices to perform the
duties set forth in state laws or as outlined in this Subchapter 1.03: City Manager, City Attorney,
Chief of Police, Administrative Services Director, City Clerk, Public Works Director / City Engineer,
Building Official, Zoning Administrator and Planning Manager City Planner.
(b)
The City Manager is authorized to establish additional offices or positions to perform the
duties necessary to implement the Town’s policies, programs and regulations
(c)
The following departments are established: the Public Works and Planning Department,
the City Manager/City Clerk Department, City Attorney’s Departments, Police Department,
Recreation Services, the Public Works Department, and the Planning Department, and such other
departments as are authorized from time to time by resolution of the City Council.
[History: formerly § 1.401, ORD. 205, 12/8/76; ORD. 258, 02/11/81; ORD. 283, 2/9/83;
ORD. 296, 04/11/84; ORD. 620, 9/8/04; ORD. 666, 2/13/08; ORD. 711, 10/10/12];
ORD. ____; 10/14/26]
[Reference: GOVT CODE § 36502, 36503, 36505, 41801 et seq.]
1.03.015
Public Works Director / City Engineerand Planning
(a)
The Public Works Director / City Engineer Director of the Public Works and Planning
Department shall be appointed by the City Manager subject to confirmation by the City Council,
and shall serve at the will of the City Manager.
(b)
The duties of the Public Works Director / City Engineer shall be those now or hereafter
fixed by this Code, the City Manager, and the laws of the State of California for a civil engineer,
1 New language is displayed in underline format and any deletions of existing language are shown in
strikethrough.
Ord. No. ___- CMC Subchapter 1.03 Officers and Employees
Page 1 of 3
25977.00100\45512244.1
Page 26 of 178
shall include being the superintendent of streets, and include all public works operations for the
Town. Director of Public Works and Planning shall be to supervise and manage all CSG and Town
employees providing engineering, building code, planning services and code enforcement services
to or on behalf of the Town.
[History: New, ORD. 711, 10/10/12; ORD. ____; 10/14/26]
[Reference:: GOV’T CODE § 36505, 36506]
1.03.020
City Manager.
(a)
Office Created. The office of the City Manager of the Town of Colma is hereby created
and established. The City Manager shall be appointed by the City Council wholly on the basis of
administrative and executive ability and qualifications, and shall hold office for and during the
pleasure of the City Council.
(b)
Eligibility. No member of the City Council shall be eligible for appointment as City Manager
until one year has elapsed after such Council member shall have ceased to be a member of the
City Council. Nothing herein shall either preclude or require that the position of City Manager be
held by a City Clerk or a Deputy City Clerk.
(c)
[Omitted]
(d)
Acting City Manager. The Assistant City Manager shall delegate the City Manager’s duties
to an Acting City Manager, if any, shall serve as manager pro tempore during any temporary
absence or disability of the City Manager. In the event there is no Assistant City Manager, the
City Council may designate a qualified city employee to exercise the powers and perform the
duties of City Manager during the City Manager's temporary absence or disability. In the event
the City Manager's absence or disability extends over a two-month period, the City Council may,
after the two-month period, appoint an Acting City Manager.
(e)
Compensation. The City Manager shall receive such compensation as the City Council
shall from time to time determine.
(f)
Powers and Duties. The City Manager shall be the administrative head of the government
of the City under the direction and control of the City Council, except as otherwise provided in
this ordinance. The City Manager shall be responsible for the efficient administration of all the
affairs of the City which are under his or her control. In addition to the City Manager's general
powers as administrative head, and not as a limitation thereon, it shall be the City Manager's duty
and the City Manager shall have the powers set forth in the following subsections.
(1)
Law Enforcement. It shall be the duty of the City Manager to enforce all laws and
ordinances of the City and to see that all franchises, contracts, permits and privileges
granted by the City Council are faithfully observed.
(2)
Authority Over Employees. It shall be the duty of the City Manager, and the City
Manager shall have the authority to control, order and give directions to all heads of
departments and to subordinate officers and employees of the City under the City
Manager's jurisdiction through their department heads.
Ord. No. ___- CMC Subchapter 1.03 Officers and Employees
Page 2 of 3
25977.00100\45512244.1
Page 27 of 178
(3)
Power of Appointment, Discipline, and Removal. The City Manager shall, in
accordance with all applicable personnel ordinances, rules and regulations, appoint,
discipline, remove, promote and demote any and all officers and employees of the Town
of Colma, except for the City Treasurer, City Clerk, and City Attorney.
(4)
Ordinances. It shall be the duty of the City Manager, and the City Manager shall
recommend to the City Council for adoption such measures and ordinances as the City
Manager deems necessary.
(5)
Attendance at Council Meetings. It shall be the duty of the City Manager to attend
all meetings of the City Council unless, at the City Manager's request, the City Manager is
excused there from by the Mayor individually or the City Council, except when the City
Manager's removal is under consideration.
(6)
Financial Reports. It shall be the duty of the City Manager to keep the City Council
at all times fully advised as to the financial condition and needs of the City.
(7)
It shall be the duty of the City Manager to prepare and submit the proposed annual
budget and the proposed annual salary plan to the City Council for its approval.
(8)
Expenditure Control and Purchasing. It shall be the duty of the City Manager to
see that no expenditures shall be submitted or recommended to the City Council, except
on approval of the City Manager or the City Manager's authorized representative. The
City Manager, or the City Manager's authorized representative, shall be responsible for
the purchase of all supplies for all the departments or divisions of the City. The City
Manager may delegate to the Chief of Police responsibility for purchase of equipment and
supplies to be used by the Police Department.
(9)
Additional Duties. It shall be the duty of the City Manager to perform such other
duties and exercise such other powers as may be delegated to the City Manager from
time to time by ordinance or resolution or other official action of the City Council.
(g)
Termination.
(1)
Unless there is a written contract to the contrary, the City Council may at any time,
in its sole and absolute discretion, terminate the employment of the City Manager, with
or without cause, upon a vote of at least three members.
(2)
Notwithstanding (1) above, the City Manager shall not be removed from office,
other than for misconduct as defined in the Town of Colma Personnel Policies and
Procedures Manual, within a period of 90 days next succeeding any general or special
municipal election held in which a member or members of the City Council is elected, or
within a period of 90 days next following the appointment of new member to the City
Council. The purpose and intent of this provision is to allow any newly elected or appointed
member of the City Council or a reorganized City Council to observe the actions and ability
of the City Manager in the performance of the powers and duties of that office. After the
expiration of said 90-day period the provisions of section (I) above shall apply.
Ord. No. ___- CMC Subchapter 1.03 Officers and Employees
Page 3 of 3
25977.00100\45512244.1
Page 28 of 178
(h)
Agreements on Employment. Nothing in this ordinance shall be construed as a limitation
on the power or authority of the City Council to enter into any supplemental agreement with the
City Manager delineating additional terms and conditions of employment not inconsistent with
any provisions of this ordinance.
[History: formerly § 1.407, ORD. 258, 2/11/81; ORD. 291, 8/10/83; ORD. 291, 8/10/83;
ORD. 513, 5/14/97; ORD. 540, 10/14/98; ORD. 620, 9/8/04; ORD.___; 10/14/26]
[Reference: GOVT CODE § 36518, 41801-41803]
1.03.030
City Attorney.
(a)
The City Attorney shall be appointed by and shall serve at the will of the City Council. The
City Attorney may be an independent contractor retained by Colma.
(b)
The duties of the City Attorney shall be those now or hereafter fixed by the laws of the
State of California and by this Code, including, but not limited to, the duties to advise the City
officials in all legal matters pertaining to City business and draft and review all proposed
ordinances, resolutions and other legal documents.
[History: formerly § 1.402, ORD. 205, 12/8/76; ORD. 283 2/9/83; ORD. 620, 9/8/04; ORD.
681, 9/9/09; ORD._____; 10/14/26]
[Reference: :GOV’T CODE § 36505, 36506, 41801-41803]
1.03.040
Chief of Police.
(a)
The Chief of Police shall be appointed by the City Manager and shall serve at the will of
the City Manager.
(b)
The Chief of Police shall, subject to the overall management and supervision of the City
Manager, manage, supervise, and direct the operations of the Police Department; appoint,
discipline, remove, promote and demote any and all officers and employees of the Police
Department, whether sworn or unsworn, in accordance with all applicable personnel ordinances,
rules and regulations; and perform such other duties as may be required by law or assigned by
the City Manager.
[History : formerly § 1.403 ORD. 205, 12/8/76; ORD. 283, 2/9/83; ORD. 513,
5/14/97;ORD. 540, 10/14/98; ORD. 283, 2/9/83; ORD. 620, 9/8/04; ORD. 681, 9/9/09;
ORD. 802,7/22/20;]
[Reference:: GOV’T CODE § 36505, 36506, 41601, 41603, 41605-41611]
1.03.050
City Engineer.
(a)
The City Engineer shall be appointed by the City Manager and shall serve at its pleasure
the will of the City Manager. The City Engineer may be an independent contractor retained by
the Town.
Ord. No. ___- CMC Subchapter 1.03 Officers and Employees
Page 4 of 3
25977.00100\45512244.1
Page 29 of 178
(b)
The duties of the City Engineer shall be those now or hereafter fixed by this Code, the
City Manager, and the laws of the State of California for a civil engineer and the superintendent
of streets.
[History: formerly § 1.404, ORD. 205, 12/8/76; ORD. 283, 2/9/83; ORD. 620, 9/8/04;
ORD. 681, 9/9/09; ORD. 711, 10/10/12]
[Reference:: GOV’T CODE § 36505, 36506]
1.03.050
Building Official.
(a)
The City Building Official shall be appointed by the City Manager and shall serve at its
pleasure the will of the City Manager. The City Building Official may be an independent contractor
retained by the Town.
(b)
The duties of the Building Official shall be those now or hereafter fixed by the laws of the
State of California, The Colma Building Code and the City Manager.
[History: formerly § 1.405, ORD. 205, 12/8/76; ORD. 283, 2/9/83; ORD. 422, 03/13/91;
ORD. 620, 9/8/04; ORD. 681, 9/9/09; ORD. 711, 10/10/12; ORD. 737, 1/14/15; ORD. 738,
1/14/15;]
[Reference: GOV’T CODE § 36505, 36506]
1.03.060
Health Officer.
(a)
The Town of Colma hereby consents to the San Mateo County Health Officer enforcing
and observing in the Town, orders and quarantine regulations prescribed by the California
Department of Health Services and the San Mateo County Health Department, other regulations
issues under the Health and Safety Code, and all other statutes and regulations relating to the
public health.
(b)
The County Health Officer shall be and hereby is designated the City Health Officer for
the Town of Colma. The duties of the City Health Officer shall be those now or hereafter fixed
by the laws of the State of California and by this Code. The City Health Officer shall not receive
any compensation from the Town of Colma in addition to his compensation from the County of
San Mateo, but Colma may reimburse the County for such salaries and expenses as are mutually
agreed upon.
[History: formerly § 1.406 ORD. 205, 12/8/76; ORD. 283, 2/9/83; ORD. 620, 9/8/04;
ORD. 671, 7/9/08; ORD. 681, 9/9/09;]
[Reference: GOV’T CODE §36505; Health & Safety Code § 101375]
1.03.070
Planning Manager; City Planner; Zoning Administrator.
(a)
The City Planner Planning Manager shall be appointed by the City Manager and shall
serve at the will of the City Manager.
Ord. No. ___- CMC Subchapter 1.03 Officers and Employees
Page 5 of 3
25977.00100\45512244.1
Page 30 of 178
(b)
The duties of the City Planner Planning Manager shall be those now or hereafter fixed by
the laws of the State of California and by this Code, and the City Manager.
(c)
The office of Zoning Administrator is hereby created and established. The City Planner
Planning Manager shall serve as the Zoning Administrator. The Zoning Administrator shall decide
only those applications for land use entitlements and other permits that are expressly assigned
by the City Council to the Zoning Administrator under this Code; all other applications for
conditional uses or other land use entitlements and permits shall be decided by the City Council.
[History: formerly § 1.408, ORD. 283, 2/9/83; ORD. 620, 9/8/04; ORD. 681, 9/9/09;
ORD. 706, 3/14/12; ORD. 711, 10/10/12; ORD. ___; 10/14/26]
[Reference: GOV’T CODE §36505; 65900-65902]
1.03.080
City Clerk.
The City Clerk shall be appointed by the City Manager and shall serve at the will of the City
Manager. The duties of the City Clerk shall be those now or hereafter fixed by the laws of the
State of California, the City Council and/or the City Manager.
[History: formerly § 1.303, ORD. 205, 12/8/76; ORD. 528, 4/14/98; ORD. 620,
9/8/04; ORD. 747, 9/9/15;]
[Reference: GOV’T CODE §36501, 36502, 36503, 40801 et seq.]
1.03.090
City Treasurer.
The City Treasurer shall be appointed by the City Council of the Town of Colma. The duties of
the City Treasurer shall be those now or hereafter fixed by the laws of the State of California, and
by the City Council.
[History: formerly § 1.301, ORD. 205, 12/8/76; ORD. 620, 9/8/04; Ord. 693-A, 11/2/10]
[Reference: GOV’T CODE §36501, 36502, 36503, 41001 et seq.]
1.03.100
City Treasurer’s Duties.
(a)
City Council. The City Council has ultimate authority and direction over all Town finances
and investments.
(b)
City Manager. The City Manager is responsible for the overall management of the financial
affairs of the Town.
(c)
City Treasurer. Subject to the City Council’s overall management and supervision, the City
Treasurer shall manage the day-to-day accounting and cash management functions of the Town;
receive and safely keep Town funds; transfer Town funds from or to the different Town accounts;
pay Town obligations; receive and hold bonds or other security instruments; establish and
maintain a system of internal controls over Town assets; and submit financial reports to the City
Council on a timely basis, and have the ability to appoint a Deputy Treasurer(s) who can act in
the absence of the City Treasurer.
Ord. No. ___- CMC Subchapter 1.03 Officers and Employees
Page 6 of 3
25977.00100\45512244.1
Page 31 of 178
[History: ORD. 737, 1/14/15; ORD. 765, 10/12/16]
[Reference: GOV’T CODE §36501, 36502, 36503, 41001 et seq.]
1.03.105.
Administrative Services Director.
(a)
The Administrative Services Director shall be appointed by the City Manager and shall
serve at the will of the City Manager.
(b)
The duties of the Administrative Services Manager shall be to coordinate the general
function of the Town including Risk Management, Finance, and IT Services. The specific duties
shall be those now or hereafter fixed by the City Council and/or the City Manager.
[History: ORD. ____; 10/14/26]
1.03.110
Public Official’s Bonds
The Town shall obtain a master surety bond, as authorized by law, for the faithful performance
of all duties by each public official of the Town, including the accounting for and payment of all
funds coming into the official’s possession or control, in an amount to be approved from time to
time by the City Council. Any premium for such bond shall be a proper charge against the Town’s
General Fund.
[History: ORD. 205, 12/8/76; ORD. 620, 9/8/04]
[Reference: GOV’T CODE § 1481]
ARTICLE 2. EFFECTIVE DATE.
This ordinance, or a summary thereof prepared by the City Attorney, shall be posted on the three
(3) official bulletin boards of the Town of Colma within 15 days of its passage and is to take force
and effect thirty (30) days after its passage.
ARTICLE 3. SEVERABILITY.
If any provision of this ordinance or its application to any person or circumstance is held to be
invalid, such invalidity has no effect on the other provisions or applications of this ordinance that
can be given effect without the invalid provision or application and, to this extent, the provisions
of this ordinance are hereby declared to be severable.
ARTICLE 4. NOT A CEQA PROJECT.
The City Council’s introduction and adoption of any ordinance is exempt from environmental
review pursuant to the California Environmental Quality Act (CEQA). This action does not meet
the definition of a “project” under CEQA pursuant to CEQA Guideline 15378 because it is an
organizational or administrative activity of government that will not result in any direct or indirect
physical changes in the environment.
Ord. No. ___- CMC Subchapter 1.03 Officers and Employees
Page 7 of 3
25977.00100\45512244.1
Page 32 of 178
Certification of Adoption
I certify that the foregoing Ordinance No. ___ was duly introduced at a regular meeting of the
City Council of the Town of Colma held on October 14, 2026, and adopted at a regular meeting
of the City Council of the Town of Colma held on [________________], 2026, by the following
vote:
Name
Voting
Aye
Present, Not Voting
No
Abstain
Absent
Not Participating
Carrie Slaughter, Mayor
Helen Fisicaro
Joanne F. del Rosario
Thomas Walsh
Ken Gonzalez
Voting Tally
Dated: ____________________
_____________________________________
Carrie Slaughter, Mayor
Attest: ______________________________
Michelle Estabillo Gourlie, City Clerk
Ord. No. ___- CMC Subchapter 1.03 Officers and Employees
Page 8 of 3
25977.00100\45512244.1
Page 33 of 178
AGENDA ITEM 4.
STAFF REPORT
TO:
Mayor and Members of City Council
FROM:
Nathan Bassett, Administrative Services Director
VIA:
Daniel Barros, City Manager
MEETING DATE: Wednesday, October 28, 2026
SUBJECT:
Resolution Amending the Colma Salary Schedule to Include a Minimum
Wage Adjustment for Part-Time Staff; COLA for POA, CPRA, and Certain
Full-Time Unrepresented Staff; And Adjusting the Title of the Public Works
Director position
RECOMMENDATION
Staff recommends that the City Council adopt the following resolutions:
RESOLUTION ADJUSTING SALARY FOR PART-TIME STAFF TO MEET THE MINIMUM WAGE
REQUIREMENT SET FORTH BY THE STATE OF CALIFORNIA PURSUANT TO CEQA
GUIDELINE 15378
RESOLUTION ADOPTING THE SALARY SCHEDULE EFFECTIVE DECEMBER 20, 2026,
PURSUANT TO CEQA GUIDELINE 15378
COUNCIL ADOPTED VALUES
The Staff recommendation is consistent with the Council adopted values of:
• Responsibility: Making decisions after prudent consideration of their financial impact,
accounting for the long-term financial needs of the agency. Adoption of the resolution is
the fair course of action because the City Council will be bringing the salaries in
alignment with the minimum wage set forth by the State of California.
• Fairness: Treat all persons, claims and transactions in a fair and equitable manner.
Adoption of the resolution is also the responsible course of action because the Council
is satisfying the requirement to meet the State minimum wage law.
BACKGROUND
On April 4, 2016, California Governor Jerry Brown signed legislation (SB 3, Leno) raising
California’s minimum wage to $15.00/hour by 2022. After January 1, 2023, future wage
increases are tied to inflation, reflecting increases in the Consumer Price Index up to 3.5% per
year. Under this state law, the Governor may temporarily suspend the minimum wage increase
Page 34 of 178
AGENDA ITEM 4.
during an economic downturn. On July 31, 2026, California’s Director of Finance certified that
the state’s minimum wage for all employers will increase to $17.40 per hour, effective on
January 1, 2027. This determination was made after analyzing inflationary factors as required
by SB 3.
The increased minimum wage levels are applied uniformly across the state. Local governments
retain the ability to adopt local minimum wage ordinances that increase the minimum wage
more rapidly than the statewide time frame or increase the minimum wage level. SB 3 gives
California one of the highest minimum wages in the country along with jurisdictions like
Washington, New York, Washington, D.C., and Massachusetts.
Positions that are affected by this update to the minimum wage are Recreation Leader, Student
Aide, Senior Recreation Leader, Facility Attendant, and Intern. The current Step 1 hourly wage
for Recreation Leader and Student Aide is $16.90/hour.
On April 22, 2026, the Colma City Council adopted an updated Memorandum of Understanding
(MOU) with the Colma Peace Officers Association and the Colma Police
Communications/Records Association, and approved increases for the unrepresented staff equal
to the increases received by the POA and CPRA. The updated MOUs included a 2% Cost of
Living Adjustment (COLA) increase for staff effective December 20, 2026, except for the City
Manager, Recreation Leader, Senior Recreation Leader, Facility Attendant, Intern, and Student
Aide job classes.
On June 10, 2026, City Council adopted the FY 2026-27 annual budget, which included a new
Public Works Director position. During the development of the job posting for that position, it
was determined that the position would also be the City Engineer, resulting in an update of the
title to Public Works Director / City Engineer.
ANALYSIS
The current pay schedule (Resolution No. 2025-36, Effective December 25, 2025) for part-time
employees includes a 5% differential between steps and a 9% differential between
classifications.
Current Pay Schedule
Step 1
Step 2
Step 3
Step 4
Step 5
Recreation Leader
and Student Aide
16.90
17.75
18.64
19.57
--
Senior Recreation Leader
and Facility Attendant
21.32
22.39
23.51
24.69
--
Intern
26.91
28.26
29.67
31.15
32.71
Page 35 of 178
AGENDA ITEM 4.
The proposed salary schedule sets the minimum wage at $17.40/hour and maintains the
incremental pay increases through favorable performance.
Effective
December 20, 2026
Step 1
Step 2
Step 3
Step 4
Step 5
Recreation Leader
and Student Aide
17.40
18.28
19.19
20.15
--
Senior Recreation Leader
and Facility Attendant
21.95
23.05
24.21
25.42
--
Intern
27.71
29.10
30.55
32.07
33.68
Future adjustments will be proposed annually. By updating the minimum wage annually, the
Town’s salary schedule will align with the mandated minimum wage schedule.
All full-time positions, aside from the City Manager, Recreation Leader, Senior Recreation
Leader, Facility Attendant, Intern, and Student Aide job classes, were approved for 2% COLA
increases in the current MOUs and included in the FY 2026-27 adopted budget. The effective
date of the minimum wage and COLA increases is December 20, 2026.
The update to the title of the Public Works Director to Public Works Director / City Engineer is a
direct response to the needs of the position, and the work which they supervise. The title
update is under consideration for adoption on this agenda with the ordinance update in Item 3,
Ordinance Updating the Town's Positions and Departments.
FISCAL IMPACT
Though the hourly rate will increase for these specific positions, the Recreation Coordinators
and Recreation Manager will be able to successfully manage the staffing needs while staying
within the Recreation Department’s current budget. In addition, the 2% COLA for staff was
already included in the adopted budget for FY 2026-27, and adoption of this salary schedule
does not have any additional fiscal impact. The title change does not have a fiscal impact.
If a budget adjustment is needed, staff will bring it before the City Council as part of a later
financial update.
ENVIRONMENTAL
This item has no anticipated environmental impact and is not a project under CEQA pursuant to
CEQA Gudeline 15378 as it is more akin to an adminstrative activity of the Town.
ALTERNATIVES
The Council could choose not to adopt the proposed resolutions or to request modifications to
the proposed salary ranges. Doing so is not recommended, as the Town could be in violation of
State law because the salary ranges are based on meeting the minimum wage requirements set
Page 36 of 178
AGENDA ITEM 4.
forth by the State of California, or in violation of the MOUs adopted in April 2026. Any changes
to the salaries set forth in the MOUs would require reopening labor negotiations.
The Council could increase the hourly rate for Step 1 Recreation Leader above $17.40 per hour.
If Council chooses to increase the minimum wage for Step 1 Recreation Leader above $17.40
per hour, staff would recommend increasing the wages of the other listed positions by the same
percentage to ensure no wage compaction issues arise.
CONCLUSION
Staff recommends the adoption of the resolutions.
ATTACHMENTS
A.
Resolution - Minimum Wage Adjustment 2027
B.
California Minimum Wage Increase Notification
C.
Resolution - Salary Schedule Effective December 20, 2026
D.
Salary Schedule Effective 12-20-2026
Page 37 of 178
RESOLUTION NO. 2026-___
OF THE CITY COUNCIL OF THE TOWN OF COLMA
RESOLUTION ADJUSTING SALARY FOR PART-TIME STAFF TO MEET THE MINIMUM WAGE
REQUIREMENT SET FORTH BY THE STATE OF CALIFORNIA PURSUANT TO CEQA GUIDELINE
15378
The City Council of the Town of Colma does hereby resolve as follows:
1.
Background.
(a)
On April 4, 2016, Governor Brown signed Senate Bill 3, which increases California’s minimum wage
annually for employers with at least 26 employees.
(b)
Each year thereafter, the Department of Industrial Relations publishes the new minimum wage with
CPI adjustment.
(c)
On July 31, 2026, California’s Director of Finance certified that the state’s minimum wage for all
employers will increase to $17.40 per hour, effective on January 1, 2027.
(d)
In order to ensure compliance with state law, the City Manager is, as he has in previous years,
recommending that the City Council adjust the salary scale as provided for in this Resolution.
(e)
The City Manager is also recommending that the City Council authorize this increase two weeks prior to
the state mandated effective date of January 1, 2027 in order to align with the cost of living increases for all
other Town employees.
2.
Salary Scale for Part-Time Staff (including Student Aide/Recreation Leader, Senior
Recreation Leader/Facility Attendant, and Intern). The Town shall pay the part-time staff, the
respective hourly salaries shown below, with the City Manager determining the appropriate step in accordance
with Subchapter 3.02 of the Colma Administrative Code relating to Employment.
STEP
Student Aide/Recreation Leader
1
2
3
17.40
18.28
19.19
4
20.15
Senior Recreation Leader/Facility Attendant
STEP
1
2
3
4
21.95
23.05
24.21
25.42
Intern
STEP
1
27.71
2
29.10
3
30.55
4
32.07
5
33.68
25977.00100\46002339.1
Page 38 of 178
3.
No Contract. Nothing herein shall be construed as a contract with any employee, and the City Council
shall have the discretion to modify the respective salaries in accordance with any applicable state or local
provisions.
4.
Effective Date. This resolution shall become effective upon adoption, with the salary increases going
into effect approximately two weeks prior to January 1, 2027, on December 20, 2026.
Certification of Adoption
I certify that the foregoing Resolution No. 2026-____ was duly adopted at a regular meeting of said City Council
held on October 28, 2026 by the following vote:
Name
Voting
Aye
Present, Not Voting
No
Abstain
Absent
Not Participating
Carrie Slaughter, Mayor
Helen Fisicaro
Thomas Walsh
Joanne F. del Rosario
Ken Gonzalez
Voting Tally
Dated ______________________
___________________________________
Carrie Slaughter, Mayor
Attest: ____________________________
Michelle Estabillo, City Clerk
25977.00100\46002339.1
Page 39 of 178
MACRO USED: H:\Prod\Template\Dir-Ltrhd.dotm
July 31, 2026
Honorable Gavin Newsom
Governor
Honorable Mike McGuire
Senate President pro Tempore
Honorable Robert Rivas
Speaker of the Assembly
Honorable Brian W. Jones
Senate Republican Leader
Honorable James Gallagher
Assembly Republican Leader
Honorable Scott Weiner, Chair
Senate Budget and Fiscal Review
Committee
Honorable Jesse Gabriel, Chair
Assembly Budget Committee
Honorable Anna Caballero, Chair
Senate Appropriations Committee
Honorable Buffy Wicks, Chair
Assembly Appropriations Committee
Minimum Wage Increase, Director of Finance Determination and Certification
Labor Code section 1182.12 (c) requires the Director of Finance to annually calculate
an adjusted minimum wage on or before August 1 of each year following the
implementation of the minimum wage to $15.00 per hour for all employers, which
occurred on January 1, 2023. The Director’s calculation of the adjusted minimum wage
must be the lesser of 3.5 percent or the rate of change, as specified, for the United
States Bureau of Labor Statistics non-seasonally adjusted United States Consumer Price
Index for Urban Wage Earners and Clerical Workers (U.S. CPI-W). The adjusted minimum
wage increase takes effect on January 1 following the calculation. Pursuant to section
1182.12, the minimum wage was increased to $16.90 per hour on January 1, 2026, for all
employers.
This year, the Department of Finance calculates the average U.S. CPI-W for the
12-month period from July 1, 2025 to June 30, 2026 increased by 2.99 percent
compared to the 12-month period from July 1, 2024 to June 30, 2025. As a result,
pursuant to section 1182.12(c), the minimum wage shall increase by 2.99 percent to
$17.40 per hour and shall be implemented for all employers on January 1, 2027.
Page 40 of 178
-2-
Please call Susan Wekanda, Principal Program Budget Analyst, at (916) 445-5332, if you
have any questions.
/s/ Joe Stephenshaw
JOE STEPHENSHAW
Director
cc: Honorable Roger W. Niello, Vice-Chair, Senate Budget and Fiscal Review
Committee
Honorable Heath Flora, Vice-Chair, Assembly Budget Committee
Gabriel Petek, Legislative Analyst (3)
Elisa Wynne, Staff Director, Senate Budget and Fiscal Review Committee
Kirk Feely, Fiscal Director, Senate Republican Fiscal Office
Christopher W. Woods, Budget Director, Senate President pro Tempore's Office (2)
Christian Griffith, Chief Consultant, Assembly Budget Committee
Joseph Shinstock, Fiscal Director, Assembly Republican Caucus,
Office of Policy and Budget
Paul Dress, Caucus Co-Chief of Staff, Assembly Republican Leader’s Office
Katja Townsend, Capitol Director, Assembly Republican Leader’s Office
Jason Sisney, Budget Advisor, Assembly Speaker's Office (2)
Mark McKenzie, Staff Director, Senate Appropriations Committee
Jay Dickenson, Chief Consultant, Assembly Appropriations Committee
Page 41 of 178
RESOLUTION NO. 2026-__
OF THE CITY COUNCIL OF THE TOWN OF COLMA
RESOLUTION ADOPTING THE SALARY SCHEDULE PURSUANT TO CEQA
GUIDELINE 15378
The City Council of the Town of Colma does hereby resolve as follows:
1.
Background
(a)
Government Code sections 20636 and 7522.34 and Title 2 CCR sections 570.5 and 571.1
state that payrates must be reported pursuant to a publicly available pay schedule that has
been duly approved and adopted by the employer in accordance with applicable public meeting
laws;
(b)
Exhibit A summarizes the Town of Colma’s pay schedule for all positions as of December
20, 2026.
2.
Findings and Order.
(a)
The City Council hereby adopts the Salary Schedule as detailed in Exhibit A, attached
hereto and incorporated by reference with the applicable pay or salary for each position listed,
in compliance with Title 2 of the California Code of Regulations Section 570.5.
Certification of Adoption
I certify that the foregoing Resolution No. 2026-__ was duly adopted at a regular meeting of said
City Council held October 28, 2026 by the following vote:
Name
Voting
Aye
Present, Not Voting
No
Abstain
Absent
Not Participating
Carrie Slaughter, Mayor
Helen Fisicaro, Vice Mayor
Joanne F. del Rosario,
Councilmember
Ken Gonzalez, Councilmember
Thomas Walsh,
Councilmember
Voting Tally
Dated ______________________
___________________________________
Carrie Slaughter, Mayor
Attest: ____________________________
Michelle Estabillo Gourlie, City Clerk
Res. 2026-__ Adopting Salary Schedule
Page 1 of 1
Page 42 of 178
Town of Colma Pay Schedule (Effective December 20, 2026)
Proposed Resolution No. 2026-XX Proposed 10/28/2026
1
2
3
4
5
6
Step 2
Step 3
Step 4
Step 5
Step 6
Add'l Incentive
Payroll
Ref
Regular/Casual/Temporary Employees (hourly rate, compensated on a biweekly basis)
Accounting Manager
77.70
81.58
85.65
89.93
94.44
Accounting Technician
51.77
54.36
57.08
59.94
62.94
Administrative Services Director
97.28
102.15
107.24
112.62
118.26
Administrative Technician I
48.32
50.73
53.27
55.93
58.72
Administrative Technician II
50.73
53.27
55.93
58.72
61.66
Administrative Technician III
50.73
53.27
55.93
58.72
61.66
City Clerk
64.75
67.97
71.38
74.94
78.69
City Manager
141.47
Community Service Officer
47.13
49.49
51.96
54.57
57.29
Deputy City Clerk
50.73
53.27
55.93
58.72
61.66
Executive Assistant to Chief of Police
50.73
53.27
55.93
58.72
61.66
Facility Attendant
21.95
23.05
24.21
25.42
Human Resources Manager
70.93
74.48
78.19
82.11
86.21
Intern
27.71
29.10
30.55
32.07
33.68
Maintenance Technician I
47.25
49.60
52.09
54.68
57.43
Maintenance Technician II
49.60
52.09
54.68
57.43
60.30
Maintenance Technician III
49.60
52.09
54.68
57.43
60.30
Management Analyst I
53.81
56.49
59.31
62.28
65.40
Management Analyst II
58.19
61.08
64.16
67.36
70.73
Management Analyst III
62.93
66.08
69.37
72.84
76.48
Planning Manager
82.09
86.19
90.50
95.03
99.79
Police Chief
116.34
122.16
128.27
134.68
141.41
Police Commander
95.56
100.32
105.36
110.62
116.15
Police Dispatcher / Clerk
58.97
60.61
62.25
63.88
65.50
Police Dispatcher/Records Supervisor
71.07
73.04
75.02
77.00
78.99
Police Officer - Reserve
65.98
Police Officer 1
65.98
69.29
72.77
76.40
Police Officer 2
68.63
72.06
75.67
79.46
Police Officer 3
69.97
73.47
77.13
80.98
Police Recruit
62.69
Police Sergeant 1
83.65
85.38
87.15
91.96
Police Sergeant 2
86.99
88.80
90.63
95.65
Police Sergeant 3
88.66
90.48
92.36
97.48
Public Works Director / City Engineer
110.80
116.34
122.16
128.27
134.68
Public Works Maintenance Supervisor
60.32
63.34
66.50
69.84
73.32
Recreation Coordinator
47.11
49.47
51.95
54.54
57.26
Recreation Leader
17.40
18.28
19.19
20.15
Recreation Manager
56.31
59.12
62.07
65.19
68.42
Senior Recreation Leader
21.95
23.05
24.21
25.42
Student Aide
17.40
18.28
19.19
20.15
-
64.75
64.75
64.75
63.32
-
(10)(11)
8acctm
Position Title
Step 1
Elected Officials (Monthly Compensation)
Mayor & City Council
1,249.00
(10)(11)
8acct
(11)
8acm
(10)(11)
8at1
(10)(11)
8at2
(10)(11)
8at3
(10)(11)
8clrk1
(9)
mgr
(10)(11)
8cso
(10)(11)
8dcc
(10)(11)
8eapd
(11)
8fa
(10)(11)
8hrm
(11)
intr
(7)(8)(10)(11)
8mt1
(7)(8)(10)(11)
8mt2
(7)(8)(10)(11)
8mt3
(11)
8ma1
(11)
8ma2
(11)
8ma3
(11)
8plm
(1)(11)
chief
(1)(11)
8pcmd
(6)(4)(11)
clerical
(2)(4)(11)
supervisor
pdres
(1)(3)(5)(11)
8po1
(1)(3)(5)(11)
8po2
(1)(3)(5)(11)
8po3
(1)(3)(5)(11)
8sgt1
(1)(3)(5)(11)
8sgt2
(1)(3)(5)(11)
8sgt3
(11)
8pwd
polr
(7)(8)(10)(11)
8mts
(10)(11)
8recc
(11)
8rl
(10)(11)
recmgr
(11)
8rls
(11)
8sta
Additional Incentive
(1) These positions receive a $1,025 per year uniform allowance
(2) This position receives a 5.0% incentive for CAD Administrator
(3) These positions receive an additional 5% Holiday Pay
(4) These positions receive a $774.73 per year uniform allowance
(5) These positions may receive a 5% incentive for Acting Commander, Acting Sergeant,
Officer in Charge, Training Officer, and/or Detective
(6) This position may receive a 2.5% incentive for Back-up CAD Administrator
Page 43 of 178
(7) These positions may receive $120 per week stand-by pay
(8) These positions receive an in kind uniform allowance of $68.67 per pay period
(9) This position receives a $300 monthly automobile allowance
(10) These positions may received 5% out of class pay
(11) These positions may receive retention pay (2.5% @ 5 years; 5.0% @ 10 years, 7.5% @ 15 years, 10.0% @ 20 years)
Page 44 of 178
AGENDA ITEM 5.
STAFF REPORT
TO:
Mayor and Members of City Council
FROM:
Brad Donohue, Director of Planning and Public Works
Abdulkader Hashem, Principal Project Manager
VIA:
Daniel Barros, City Manager
MEETING DATE: Wednesday, October 28, 2026
SUBJECT:
El Camino Real Bicycle and Pedestrian Improvement Project (PA&ED) Third Amendment to Agreement with Mark Thomas
RECOMMENDATION
The City Council shall adopt the following:
RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE
THIRD AMENDMENT TO THE AGREEMENT WITH MARK THOMAS & COMPANY, INC. IN THE
AMOUNT OF $235,000 FOR A NEW TOTAL NOT TO EXCEED AMOUNT OF $2,577,574.73
AND ALLOCATE AN ADDITIONAL $135,000 LOCAL MATCH FOR THE EL CAMINO REAL
BICYCLE AND PEDESTRIAN IMPROVEMENT PROJECT, PROJECT APPROVAL AND
ENVIRONMENTAL DOCUMENT PHASE (PA&ED), PURSUANT TO CEQA GUIDELINE 15306
COUNCIL ADOPTED VALUES
The PA&ED phase of El Camino Real Bicycle and Pedestrian Improvement Project is
visionary, because it involves putting a feasible and fundable design alternative that will
provide safe, attractive and sustainable paths of travel for those who walk, bike, or use public
transportation to and from work along El Camino Real.
BACKGROUND
El Camino Real (SR-82, “ECR”) is a State-owned and operated highway. The highway is a
North-South roadway that travels from one end of Town at the County of San Mateo/Daly City
border within the Town of Colma ("Town") to the Hicky Boulevard within the City of South San
Francisco ("City").
On April 29, 2024, the San Mateo County Transportation Authority (SMCTA) awarded the Town
of Colma $2,295,000 from the Measure W Highway Program (Measure W Funds) for the Project
Approval and Environmental Document (PA&ED) phase of the El Camino Real Bicycle and
Pedestrian Improvement project. The Town and the City will contribute $255,000 in local
matching funds ($199,000 by the Town, and $56,000 by the City) for a total project budget of
$2,550,000. The local match allocation for each Town and City is based on the proportion of the
Page 45 of 178
AGENDA ITEM 5.
El Camino Real segment located within its jurisdiction. The Town of Colma is the Project
sponsor and implementing agency in partnership with the City of South San Francisco. SMCTA is
the funding agency and also participates in project management, while Caltrans provides
oversight at no cost to the project.
On July 30, 2024, the Town executed a Professional Services Agreement with Mark Thomas in
the amount of $2,103,053.71 to prepare the Project Approval and Environmental Document
(PA&ED) phase for the El Camino Real Bicycle and Pedestrian Improvement Project.
On February 2, 2026, the Town executed a First Amendment with Mark Thomas in the amount
of $239,521.02 to add a Historical Resources Evaluation Report (HRER), related technical
reports, a Value Engineering/Value Analysis study, and a supplemental topographic survey. This
additional scope required increased consultant compensation and additional time to complete
the PA&ED phase.
On February 27, 2026, the Town executed a Second Amendment to reallocate certain budget
items within the compensation authorized by the First Amendment, without increasing the total
agreement amount or extending the project schedule.
ANALYSIS
Due to ongoing Caltrans technical reviews, continued coordination with Caltrans and SMCTA,
and final preparation of the Project Report, a Third Amendment to the Agreement is now
required. This amendment adds $235,000 to cover the additional scope and technical studies
necessary to complete the PA&ED phase and secure project approval from Caltrans, increasing
the total agreement amount to $2,577,574.73.
On October 1, 2027, SMCTA adopted a resolution (refer to Attachment A) approving a Special
Circumstance request for additional funding to complete existing technical work for PA&ED
phase in the amount of $135,000, representing half of the total $270,000 cost overrun to
complete the remaining PA&ED technical work, covering Mark Thomas’ additional fees
($235,000) and Town’s project management consultant team cost ($35,000).
Because of delays in Caltrans approval of the Project Report, the anticipated project completion
date is now March 31, 2027. The Time of Performance stipulated in the Agreement will be
formally amended to reflect this change, subject to final approvals from Caltrans and SMCTA.
FISCAL IMPACT
The requested $235,000 increase for the Third Amendment is necessary to fund the additional
scope required to complete the PA&ED phase. Because this increase affects the project budget
supported by SMCTA Measure W funds, the Town requested additional $270,000 in funding
from SMCTA to cover Mark Thomas’s additional fees ($235,000) and the Town’s project
management consultant team cost ($35,000).
On October 1, 2027, SMCTA adopted a resolution (refer to Attachment A) approving a Special
Circumstance request for additional funding to complete existing technical work for PA&ED
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AGENDA ITEM 5.
phase in the amount of $135,000, representing half of the total $270,000 cost overrun to
complete the remaining PA&ED technical work.
To fund the supplemental costs, the Town shall provide a 50% local match, resulting in a total
additional project budget of $270,000 as follows:
• SMCAT Funds - Measure A & W Programs $135,000
• CIP reserves (50% cost-share additional funds):$ 135,000
• Total Additional Budget: $270,000
The revised Agreement amount with Mark Thomas will be summarized below:
• Original Agreement: $2,103,053.71
• First Amendment: $239,521.02
• Second Amendment (Budget Reallocation only): $0.00
• Third Amendment (refer to Attachment B):$ 235,000.00
New Total Agreement Amount: $2,577,574.73
ENVIRONMENTAL
The City Council’s action in adopting the resolution is exempt from environmental review under
the California Environmental Quality Act (CEQA) pursuant to CEQA Guideline 15306 as
information collection. The resolution will authorize information gathering for bike and
pedestrian improvements along El Camino Real that will lead to an appropriate environmental
document or exemption which will be considered prior to any approval of the overall project.
Adoption of the resolution will not commit the Town to a course of action nor will it approve any
actual physical improvements along El Camino Real. Instead, any improvements will only be
considered for potential approval after CEQA review has concluded and the results of that
review are considered by the City Council prior to authorizing any discretionary action approving
the project.
ALTERNATIVES
The City Council may choose not to adopt the resolution approving and authorizing the City
Manager to execute the Third Amendment, and allocating the additional funding request from
SMCTA. Staff does not recommend this alternative, as declining the funds would delay or
prevent the completion of the PA&ED phase, subsequently halting progress on the upcoming
design phase and risking project delivery timelines.
CONCLUSION
Staff recommends that the City Council adopt the resolution.
ATTACHMENTS
A.
Mark Thomas Agreement - Third Amendment
B.
Resolution - Amendment 3 to Mark Thomas Agreement Re ECR Bike and Pedestrian Plan
C.
SMCTA Resolution
Page 47 of 178
AGENDA ITEM 5.
Page 48 of 178
THIRD AMENDMENT TO
PROFESSIONAL SERVICES AGREEMENT BETWEEN THE
TOWN OF COLMA AND MARK THOMAS & COMPANY, INC.
FOR
EL CAMINO REAL BICYCLE AND PEDESTRIAN IMPROVEMENT PROJECT,
PROJECT APPROVAL AND ENVIRONMENTAL DOCUMENT (PA&ED)
This Third Amendment to Professional Services Agreement between TOWN OF COLMA
and MARK THOMAS & COMPANY, INC. (“THIRD AMENDMENT”) is made and entered
into this ___ day of August 2026 by and between the TOWN OF COLMA, a California municipal
corporation (“TOWN”) and MARK THOMAS & COMPANY, INC., a California corporation
with its principal place of business at 2833 Junction Avenue, Suite 100, San Jose, CA 95134
(“CONSULTANT”), (collectively, the “parties”).
RECITALS
WHEREAS, TOWN and CONSULTANT previously entered into that certain agreement
entitled “PROFESSIONAL SERVICES AGREEMENT” for the El Camino Real Bicycle and
Pedestrian Improvement Project, Project Approval and Environmental Document (PA&ED)
(“Project”) dated July 30, 2024, in the amount of $2,103,053.71 (“AGREEMENT”); and
WHEREAS, TOWN and CONSULTANT previously amended the AGREEMENT entitled
FIRST AMENDMENT dated February 2, 2026, for a total compensation amount not to exceed
$2,342,574.73.
WHEREAS, TOWN and CONSULTANT previously amended the AGREEMENT entitled
SECOND AMENDMENT dated February 27, 2026, for a newly allocated budget, with no increase
in the total amount of compensation.
WHEREAS, TOWN and CONSULTANT now desire to amend the AGREEMENT to
accomplish the following:
1. Amend Section 1 to expand the Scope of Services; and
2. Amend Section 2 to acknowledge a new amount of compensation for the tasks
contemplated in the expanded Scope of Services, for a new total contract amount of
$2,577,574.73 ($2,342,574.73 + $ 235,000.00); and
3. Amend Section 5 (Time of Performance) to revise the contract end date and extend the
AGREEMENT term to December 31, 2026; and
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4. Amend Exhibit “A” (Scope of Services), to include an expanded Scope of Services, in
addition to the original Scope of Services dated July 30, 2024, and First Amendment date
February 2, 2026; and
5. Amend Exhibit “B” (Schedule of Charges/Payments), to include a new increased amount
of compensation for the expanded scope of services; and
6. Amend Exhibit “C” (Activity Schedule), to include a Revised Activity Schedule to
complete the services required under this AGREEMENT by December 31, 2026.
THIRD AMENDMENT
NOW, THEREFORE, IN CONSIDERATION OF THE MUTUAL PROMISES SET
FORTH IN THIS THIRD AMENDMENT AND OTHER VALUABLE CONSIDERATION, THE
PARTIES AGREE AS FOLLOWS:
SECTION 1. Section 1, Description of Services, is hereby amended to read in its entirety as
follows:
“1.
Services.
Consultant shall provide the Town with the services described in the Scope of
Services of the AGREEMENT and shall also provide the additional services
described in Exhibit “A” of this Third Amendment.”
SECTION 2. Section 2, Compensation, is hereby amended to read in its entirety as follows:
“2.
Compensation.
a. Subject to paragraph 2(b) below, the Town shall pay for such services in
accordance with the Schedule of Charges set forth in Exhibit “B.”
b. In no event shall the total amount paid for services rendered by Consultant
under this Agreement exceed the sum of $2,577,574.73 [Two million, five
hundred seventy-seven thousand, five hundred seventy-four dollars and
73/100]. This amount is to cover all printing and related costs, and the
Town will not pay any additional fees for printing expenses. Periodic
payments shall be made within 30 days of receipt of an invoice which
includes a detailed description of the work performed. Payments to
Consultant for work performed will be made on a monthly billing basis.”
SECTION 5: Section 5, Time of Performance, is hereby amended to read in its entirety as follows:
“5.
Time of Performance.
-2-
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Consultant shall perform its services in a prompt and timely manner and shall
commence performance upon receipt of written notice from the Town to proceed
(“Notice to Proceed”). Consultant shall complete the services required hereunder
by December 31, 2026, in accordance with the Activity Schedule set forth in
Exhibit “C”. The Notice to Proceed shall set forth the date of commencement of
work.”
EXHIBIT A: The Scope of Services, originally set forth in Exhibit “A” to the Agreement, is
hereby amended to additional services are required to complete the Project Approval and
Environmental Document (PA&ED) phase of the Project as additional items have been requested
by Caltrans during project development. The additional scope is attached to and incorporated by
this reference into this Third Amendment as Exhibit “A”.
EXHIBIT B: The Schedule of Charges/Payments, originally set forth in Exhibit “B” to the
Agreement, is hereby amended to include a new total amount of compensation for the expanded
Scope of Services. The increased total amount of compensation is $2,577,574.73. The increased
total amount of compensation is attached to and incorporated into this Third Amendment as
Exhibit “B”.
EXHIBIT C: The Activity Schedule, originally set forth in Exhibit “C” to the AGREEMENT, is
hereby deleted and replaced in its entirety with Exhibit “C” to this Third Amendment to include
the updated Time of Performance to complete the services required by December 31, 2026.
IN WITNESS WHEREOF, the Parties have entered into this THIRD AMENDMENT as of the
___ day of September 2026.
TOWN OF COLMA
MARK THOMAS & COMPANY, INC.
By:
By:
Daniel Barros
City Manager
Name: ________________________
Title: ________________________
-325977.00130\41860022.1
Page 51 of 178
EXHIBIT A
SCOPE OF SERVICES
EL CAMINO REAL BICYCLE AND PEDESTRIAN IMPROVEMENT PROJECT,
PROJECT APPROVAL AND ENVIRONMENTAL DOCUMENT (PA&ED)
The amended Scope of Work includes all tasks outlined in Exhibit "A" of the original
Professional Services Agreement (dated July 30, 2024), First Amendment (dated February 2,
2026), and Second Amendment (dated February 27, 2026), in addition to the new scope outlined
in Mark Thomas’s Additional Services attached.
25977.00130\41860022.1
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SCOPE OF SERVICES
Task 1 – Project Management & Coordination
The original project schedule assumed completion of the PA&ED phase by September 2025.
Due to delayed traffic approvals and cultural resources concerns, Caltrans required the Project
team to conduct additional studies before they would approve the Project. It is currently
assumed the Project may last through the end of 2026 so additional budget is needed for
administration and invoicing.
Due to the increased number review cycles and number of technical documents we needed
additional time for quality control and quality assurance on the Project.
Task 2 – Stakeholder Engagement & Coordination
Task 2.3 – Project Coordination Meetings
The original project schedule assumed completion of the PA&ED phase by September 2025.
Due to delayed traffic approvals and cultural resources concerns, Caltrans required the Project
team to conduct additional studies before they would approve the Project. It is currently
assumed the Project may last through the end of 2026 so additional budget is needed
coordination meetings with the Town, City, Caltrans and the internal Project team.
Task 6 – Preliminary Engineering
Task 6.10 – Design Standard Decision Document
Mark Thomas prepared the Design Standard Decision Document (DSDD) in standard Caltrans
format and provided detailed justification for each non-standard feature. During the review and
approval process Caltrans required multiple review cycles and standalone meetings to address
the non-standard features over and above what was anticipated during the original budgeting for
the Project. These additional review cycles and updates to the DSDD required additional budget
to complete the task.
Task 7 – Environmental Studies
Task 7.3 – Cultural/ Paleontological/ Historical/ Tribal
A combination of unforeseen circumstances, extended regulatory agency review timelines,
complex technical issues, and ongoing coordination responsibilities, required an elevated level of
effort necessary to advance the Project. These conditions required the team to perform
substantial additional services that were beyond the scope and duration originally contemplated
in the contract budget. Importantly, these efforts were essential to maintaining project
momentum, addressing agency comments and requirements, and ensuring continued progress
toward SHPO concurrence and finalize the Section 106 process.
Task 8 – Environmental Document
Task 8.1 – Environmental Document
A combination of unforeseen circumstances, extended regulatory agency review timelines,
complex technical issues, and ongoing coordination responsibilities, required an elevated level of
effort necessary to advance the Project. These conditions required the team to perform
substantial additional services that were beyond the scope and duration originally contemplated
25977.00130\41860022.1
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in the contract budget. This includes completing the Air Quality Conformity process, finalizing
the Floodplain and Water Quality Report, prepare and secure approval of the Final CE/CE
document and continued coordination and collaboration with the project team, Caltrans, and the
MTC Task Force.
Task 8.2 – Project Report
Mark Thomas prepared the Project Report in standard Caltrans format and provided detailed
information in the required sections. During the review and approval process Caltrans required
multiple review cycles and commented on technical appendices over and above what was
anticipated during the original budgeting for the Project. These additional review cycles and
updates to the Project Report require additional budget to complete the task.
DELIVERABLES:
• Project Management & Coordination
• Project Coordination Meetings
• DSDD Revisions
• Environmental Technical Studies Coordination
• Environmental Document Coordination
• Project Report Updates
25977.00130\41860022.1
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EXHIBIT B
SCHEDULE OF CHARGES/PAYMENTS
EL CAMINO REAL BICYCLE AND PEDESTRIAN IMPROVEMENT PROJECT,
PROJECT APPROVAL AND ENVIRONMENTAL DOCUMENT (PA&ED)
The amended Schedule of Charges/Payments includes all costs outlined in Exhibit "A" of the
Professional Services Agreement (dated July 30, 2024), First Amendment (dated February 2,
2026), and Second Amendment (dated February 27, 2026) in addition to the following costs for
the remaining scope:
Fee Breakdown
T&M NTE Amount
Task 1 Project Management and Coordination
$40,000
Task 2.3 Project Coordination Meetings
$25,000
Task 6.10 Design Standard Decision Document
$25,000
Task 7.3 Cultural/ Paleontological/ Historical/ Tribal
$35,000
Task 8.1 Environmental Document
$30,000
Task 8.2 Project Report
$80,000
Total Additional Budget
$235,000
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EXHIBIT C
ACTIVITY SCHEDULE
EL CAMINO REAL BICYCLE AND PEDESTRIAN IMPROVEMENT PROJECT,
PROJECT APPROVAL AND ENVIRONMENTAL DOCUMENT (PA&ED)
(Refer to the Revised Activity Schedule - Attachment C)
The Time of Performance has been extended to December 31, 2026, to allow for the completion
of the services outlined in the project scope and project closeout.
25977.00130\41860022.1
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RESOLUTION NO. 2026-__
OF THE CITY COUNCIL OF THE TOWN OF COLMA
RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO
EXECUTE THE THIRD AMENDMENT TO THE AGREEMENT WITH MARK
THOMAS & COMPANY, INC. IN THE AMOUNT OF $235,000 FOR A NEW TOTAL
NOT TO EXCEED AMOUNT OF $2,577,574.73 AND ALLOCATE AN ADDITIONAL
$135,000 LOCAL MATCH FOR THE EL CAMINO REAL BICYCLE AND
PEDESTRIAN IMPROVEMENT PROJECT, PROJECT APPROVAL AND
ENVIRONMENTAL DOCUMENT PHASE (PA&ED), PURSUANT TO CEQA
GUIDELINE 15306
The City Council of the Town of Colma does resolve as follows:
1.
Background
(a)
On July 30, 2024, the Town executed a Professional Services Agreement with Mark
Thomas in the amount of $2,103,053.71 to prepare the Project Approval and Environmental
Document (PA&ED) phase for the El Camino Real Bicycle and Pedestrian Improvement Project.
(b)
On February 2, 2026, the Town executed a First Amendment with Mark Thomas in the
amount of $239,521.02 to add a Historical Resources Evaluation Report (HRER), related technical
reports, a Value Engineering/Value Analysis study, and a supplemental topographic survey. This
additional scope required increased consultant compensation and additional time to complete the
PA&ED phase.
(c)
On February 27, 2026, the Town executed a Second Amendment to reallocate certain
budget items within the compensation authorized by the First Amendment, without increasing
the total agreement amount or extending the project schedule.
(d)
Town staff is now recommending that the City Council amend the existing contract with
Mark Thomas a third time to add $235,000 to cover the additional scope and technical studies
necessary to complete the PA&ED phase and secure project approval from Caltrans, increasing
the total agreement amount to $2,577,574.73.
(e)
Town staff is also recommending that the City Council allocate an additional $135,000 as
matching funds based on additional funding provided by the San Mateo County Transportation
Authority.
2.
Approval and Authorization
(a)
The third amendment to the agreement between the Town of Colma and Mark Thomas,
a copy of which is on file with the City Clerk, is approved by the City Council of the Town of
Colma.
(b)
The City Manager is hereby authorized to execute said amendment on behalf of the Town
of Colma, with such minor technical amendments as may be deemed appropriate by the City
Manager and the City Attorney.
Reso 2026-__ - Third Amendment to Agreement with Mark Thomas for ECR Bike and Pedestrian Plan
(PA&ED)
Page 1 of 2
25977.00100\46010939.1
Page 57 of 178
(c)
The City Council also allocates $135,000 in additional matching funds.
Certification of Adoption
I certify that the foregoing Resolution 2026-__ was duly adopted at a regular meeting of said City
Council held on October 28, 2026 by the following vote:
Name
Voting
Aye
Present, Not Voting
No
Abstain
Absent
Not Participating
Carrie Slaughter, Mayor
Helen Fisicaro
Joanne F. del Rosario
Thomas Walsh
Ken Gonzalez
Voting Tally
Dated ______________________
___________________________________
Carrie Slaughter, Mayor
Attest: ____________________________
Michelle Estabillo, City Clerk
Reso 2026-__ - Third Amendment to Agreement with Mark Thomas for ECR Bike and Pedestrian Plan
(PA&ED)
Page 2 of 2
25977.00100\46010939.1
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Resolution No. 2026-24
Board of Directors, San Mateo County Transportation Authority
State of California
* * *
Programming and Allocating $2,591,929 in Highway Program Funds for Three
Highway Program Special Circumstance Requests for Additional Funding and
Approval of a Special Circumstance Request for a Fund Swap
Whereas, on June 7, 1988, the voters of San Mateo County approved a ballot measure
to allow the collection and distribution by the San Mateo County Transportation Authority
(SMCTA) of a half-cent transactions and use tax in San Mateo County for 20 years with the tax
revenues to be used for highway and transit improvements pursuant to the Transportation
Expenditure Plan presented to the voters (Original Measure A); and
Whereas, on November 2, 2004, the voters of San Mateo County approved the
continuation of the collection and distribution by the SMCTA of the Measure A half cent
transaction and use tax for an additional 25 years to implement the 2004 Transportation
Expenditure Plan, beginning January 1, 2009 (New Measure A); and
Whereas, on November 6, 2018, the voters of San Mateo County (County) approved a
ballot measure known as "Measure W," which increased the sales tax in the County by a
half-cent, and SMCTA was tasked with administering four of the five transportation program
categories presented to the voters in the Congestion Relief Plan; and
Whereas, the Measure W Congestion Relief Plan dedicates 22.5 percent of Measure W
revenues to fund highway projects throughout the County; and
Whereas, the City of Redwood City, which has not previously been awarded funding
through SMCTA’s Highway Program Call for Projects for the El Camino Real Bus Boarding Islands
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Project, submitted a special circumstance request for construction funding in the amount
$2,331,929 to close a funding gap for the project and to prevent loss of $4.7 million in external
grant funding; and
Whereas, SMCTA staff have reviewed the Special Circumstance justification guidance
from the SMCTA Strategic Plan 2025-2029 and determined that the City of Redwood City’s
request meets the “urgency” criteria because construction funds are needed to meet matching
fund requirements associated with a regional grant obtained for the construction phase of the
Project; and
Whereas, the City of East Palo Alto, which previously was awarded SMCTA Highway
Program funding for the United States (U.S.) 101/University Avenue Interchange and Pedestrian
Overcrossing Project for the construction phase of work, is actively working to close out the
Project and has submitted a special circumstance request for additional construction phase
funding in the amount $125,000 out of a total cost overrun of $250,000; and
Whereas, SMCTA staff have reviewed the Special Circumstance justification guidance
from the SMCTA Strategic Plan 2025-2029 and determined that the City of East Palo Alto’s
request meets the “impact to Measure A and Measure W Programs” clause because further
delays to close out the project could result in additional cost increases; and
Whereas, the Town of Colma, which previously was awarded funding for the Project
Approval and Environmental Document (PAED) phase of the El Camino Real Project, has
submitted a special circumstance request for additional PAED funding to complete existing
technical work in the amount of $135,000 out of the total cost overrun of $270,000; and
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Whereas, SMCTA staff have reviewed the Special Circumstance justification guidance
from the SMCTA Strategic Plan 2025-2029 and determined that the Town of Colma’s request
meets the “impact to Measure A and Measure W Programs” clause because further delays to
close out the project could result in additional cost increases; and
Whereas, in addition, the Town of Colma received a Metropolitan Transportation
Commission (MTC) One Bay Area Grant (OBAG) Cycle 3 grant for $4.64 million toward the
construction phase of the El Camino Real Project and is at risk of losing the funding due to
delays in the PAED phase of the project; and
Whereas, the Town of Colma has submitted a special circumstance request for the
SMCTA to allow a fund swap to allow previously awarded Highway Program funds awarded for
the design phase of the project to be used for the construction to facilitate use of MTC funds on
the project; and
Whereas, the Town of Colma would not be able to start the construction phase within
one year this fund swap, as would normally be required by the Highway Program Guidelines,
and would need a exception from the SMCTA Board of Directors; and
Whereas, the Town of Colma has secured $10 million from the State Transportation
Improvement Program toward the construction phase of the project, which meets the SMCTA
Highway Program matching fund guidelines to request funding; and
Whereas, SMCTA staff have reviewed the Special Circumstance justification guidance
from the SMCTA Strategic Plan 2025-2029 and determined that the Town of Colma’s fund swap
request meets the “urgency” and “impact to Measure A and Measure W Programs” criteria
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because loss of the OBAG funding would result in a larger future request from the Highway
Program.
Now, Therefore, Be It Resolved that the Board of Directors (Board) of the San Mateo
County Transportation Authority:
1. Programs and allocates an additional $2,591,929 of Measure W Highway Program
Category funds under the Board of Directors’ Special Circumstance authority to the
Construction Phase of the City of Redwood City’s El Camino Real Project,
Construction Phase of the City of East Palo Alto’s U.S. 101/University Avenue
Interchange and Pedestrian Overcrossing Project, and Preliminary
Engineering/Environmental Clearance of the Town of Colma’s El Camino Real
Project; and
2. Re-programs and re-allocates $4,640,000 in previously awarded Measure A Highway
Program funds from the plans, specifications, and estimates phase to the
construction phase of the Town of Colma’s El Camino Real Project to accommodate
the Special Circumstance request for a fund swap to preserve One Bay Area Grant
Cycle 3 funding as requested by the Metropolitan Transportation Commission; and
3. Authorizes the Executive Director, or designee, to execute any necessary
agreements, amendments, or other documents, and take any additional actions
necessary, to give effect to the above-referenced actions.
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Regularly passed and adopted this 1st day of October, 2026 by the following vote:
Ayes: Corzo, Fung, Mueller, Romero Nagales, Mates
Noes: None
Absent: Medina
Attest:
_________________________________________
Chair, San Mateo County Transportation Authority
_______________________________
Authority Secretary
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AGENDA ITEM 6.
STAFF REPORT
TO:
Mayor and Members of City Council
FROM:
Brad Donohue, Director of Planning and Public Works
VIA:
Daniel Barros, City Manager
MEETING DATE: Wednesday, October 28, 2026
SUBJECT:
Certification of the Sewer System Management Plan (SSMP) Update
RECOMMENDATION
Staff recommends that the City Council adopt the following resolution:
RESOLUTION CERTIFYING THAT THE CITY'S SEWER SYSTEM MANAGEMENT PLAN (SSMP) HAS
BEEN UPDATED AND IS IN COMPLIANCE WITH THE REQUIREMENTS OF THE STATE WATER
RESOURCES CONTROL BOARD'S WASTE DISCHARGE REQUIREMENTS FOR SANITARY SEWER
SYSTEMS, ORDER WQ 2022-0103 DWQ, PURSUANT TO CEQA GUIDELINE 15308
COUNCIL ADOPTED VALUES
Adoption of the proposed resolution is a Responsible action because the Sanitary Sewer
System Management Plan commits the Town to properly manage, operate, and maintain all
parts of the wastewater collection system. This will help prevent sanitary sewer overflows and
protect the waterways.
BACKGROUND
The State Water Resources Control Board requires agencies that own or operate sanitary sewer
collection systems to develop, maintain, and periodically update a Sewer System Management
Plan (SSMP). Staff has completed the required update of the Town’s SSMP and recommend City
Council certification. The updated document reflects current regulatory requirements,
operational practices, maintenance programs, and capital improvement planning efforts.
The State Water Resources Control Board adopted Waste Discharge Requirements (WDRs)
requiring public agencies to prepare and implement SSMPs to reduce and prevent sanitary
sewer overflows (SSOs). The WDRs require periodic review and updating of the SSMP and
certification by the governing board.
The Town previously enrolled for coverage under the State Water Resources Control Board’s
Order in October 2006. The City Council subsequently approved the Town’s Sewer System
Management Plan (SSMP) in January 2011 (Resolution 2011-xx). The SSMP was updated in
March 2017 in accordance with the State Water Resources Control Board’s (SWRCB) Statewide
Page 64 of 178
AGENDA ITEM 6.
General Waste Discharge Requirements (WDRs) for Sanitary Sewer Systems, Order No. 20060003-DWQ and Order WQ 2013-0058-EXEC. While an update to the SSMP was under
development, the SWRCB adopted Order WQ 2022-0103-DWQ in December 2022, which
amended and reissued the statewide WDRs for sanitary sewer systems and became effective in
June 2023. The City Council certified the then-current SSMP in June 2023 (Resolution 2023XXX); however, because the updated regulatory requirements were issued during the
development and approval process, the Town has subsequently completed an additional update
to the SSMP to ensure full compliance with the current regulatory framework.
ANALYSIS
Under the SSMP, the Town commits to achieving the following objectives and performing the
following tasks by setting forth protocols and procedures for the following:
1. Actively perform preventative maintenance of the collection system to decrease and
prevent SSOs,
2. Inspect and clean all sewer mains on periodic basis,
3. Continue video condition assessment of the sewer mains and maintain root control
program,
4. Identify collection system blockages due to fats, oil and grease (FOG) and develop
strategies to decrease backups,
5. Development of a capital improvement program directed at maintaining the collection
system, improving system reliability and providing adequate future capacity needs,
6. Respond, document, notify and report SSOs to the regulatory agencies.
The goal of the SSMP is to provide a plan and schedule to properly manage, operate, and
maintain all parts of the sanitary sewer system. There are eleven (11) mandatory components
to the SSMP:
1. Goals and objectives for managing the sewer collection system.
2. Organization and staffing responsibilities.
3. Legal authority and regulatory compliance requirements.
4. Operation and maintenance program.
5. Design and performance standards.
6. Overflow emergency response plan.
7. Fats, oils, and grease (FOG) control program.
8. System evaluation and capacity assurance planning.
9. Monitoring, measurement, and program modifications.
10. SSMP program audits and communications.
11. Communication protocol
The SSMP also commits the Town to do the following:
• Prevent illegal discharges into the sanitary sewer system from sewer laterals, storm
water infiltration, unauthorized debris, etc.,
• Require proper design and construction of sewers and connections,
• Establish a FOG (Fats, Oils, and Grease) control program, inspect facilities, and provide
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AGENDA ITEM 6.
outreach to limit the discharge of Fats, Oils, and Grease and other debris that may cause
blockages in the sewer system,
• Conduct periodic training on the emergency response and containment of sewer spills,
• Sewer overflow response, documentation, notification and reporting of sewer overflows
to the regulatory agencies,
• Outreach to plumbers and building contractors on construction best management
practices (BMP’s) to prevent blockage of sewer lines from construction related debris.
In the opinion of the City Engineer, the final SSMP complies with State Water Resources Control
Board’s Order and staff recommends that the City Council adopt a finding to that effect.
FISCAL IMPACT
There is no direct fiscal impact associated with certification of the SSMP. Implementation
activities identified in the plan will be funded through approved operating and capital
improvement budgets.
ENVIRONMENTAL
Certification of the SSMP does not constitute a project under the California Environmental
Quality Act (CEQA) to assure the maintenance, restoration, enhancement, or protection of the
environment where the regulatory process involves procedures for protection of the
environment. Alternatively, this action may be exempt pursuant to CEQA Guidelines Section
15308.
ALTERNATIVES
There are no alternatives.
CONCLUSION
The updated SSMP satisfies state regulatory requirements and provides a comprehensive
framework for managing the City's sanitary sewer system. Staff recommend City Council
certification of the updated SSMP.
ATTACHMENTS
A.
Resolution
B.
Draft Sewer System Management Plan (SSMP)
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RESOLUTION NO. 2026-__
Of the City Council of the Town of Colma
RESOLUTION CERTIFYING THAT THE CITY'S SEWER SYSTEM MANAGEMENT PLAN
(SSMP) HAS BEEN UPDATED AND IS IN COMPLIANCE WITH THE REQUIREMENTS OF
THE STATE WATER RESOURCES CONTROL BOARD'S WASTE DISCHARGE
REQUIREMENTS FOR SANITARY SEWER SYSTEMS, ORDER WQ 2022-0103 DWQ,
PURSUANT TO CEQA GUIDLINE 15308
The City Council of the Town of Colma does hereby resolve as follows:
1.
Background
The Town of Colma owns and operates a sanitary sewer collection system. The Town is
required to comply with the State Water Resources Control Board’s Order WQ 2022-0103DWQ.
(a)
State Water Resources Control Board’s adopted Order WQ 2022-0103-DWQ on
December 6, 2022, states:
“All federal and state agencies, municipalities, counties, districts, and other public
entities, known as “Enrollees”, that own or operate a sanitary sewer system
greater than one mile in length that collect and/or convey untreated or partially
treated with the terms of this Order.”
(b)
Order WQ 2022-0103 is designed to facilitate prevention and reduction of sanitary sewer
overflows (SSO’s) by outlining steps and actions to implement. These steps and actions are
outlined in the various elements of the SSMP.
(c)
The Town’s previous SSMP was adopted on June 28, 2023. The current update
incorporates revisions to organizational responsibilities, preventive maintenance practices,
overflow response procedures, asset management strategies, and capital improvement
planning.
(d)
Staff is now recommending that the City Council adopt the updated SSMP and certify
that the updated SSMP and its constituent subparts are in compliance with the Sanitary Sewer
Order.
2.
Findings
The City Council finds that the updated Sanitary Sewer System Management Plan and its
constituent parts are in compliance with State Water Resources Control Board’s Order No. WQ
2022-0103 DWQ.
3.
Order
The City Council hereby approves and adopts the updated Sanitary Sewer System Management
Plan and certifies that the updated SSMP and its constituent subparts are in compliance with the
Res. 2026-__, Updated Sewer System Management Plan (SSMP)
Page 1 of 2
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State Water Resources Control Board’s Order WQ 2022-0103-DWQ
Certification of Adoption
I certify that the foregoing Resolution No. 2026-__was duly adopted at an adjourned regular
meeting of the City Council of the Town of Colma held on October 28, 2026, by the following
vote:
Council Members
Voting
Aye
No
Present, Not Voting
Abstain
Absent
Not Participating
Carrie Slaughter
Helen Fisicaro
Joanne F. del Rosario, Mayor
Thomas Walsh
Ken Gonzalez
Voting Tally
Dated ______________________
___________________________________
Carrie Slaughter, Mayor
Attest: ____________________________
Michelle Estabillo Gourlie, City Clerk
Res. 2026-__, Updated Sewer System Management Plan (SSMP)
Page 2 of 2
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Town of Colma SSMP-2026
DRAFT
2026 Sanitary Sewer Management
Plan
CIWQS WDID: 2SSO10117
Compiled
September 30, 2026
Original SSMP Adoption Date June 2007
Certification Date: XXXXX
Prepared by Town of Colma
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Town of Colma SSMP-2026
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Table of Contents
Contents
SSMP OVERVIEW ............................................................................................................1
I. Sanitary Sewer System Overview ...............................................................................1
II. Plan Overview..........................................................................................................1
Element 1: Goals & Introduction ......................................................................................3
Requirements .............................................................................................................3
1.1 SSMP Goals .......................................................................................................3
1.2 Regulatory Context .............................................................................................3
Element 2: Organization ..................................................................................................4
Requirements .............................................................................................................4
2.1 Authorized Representative and Legally Responsible Officials ...............................5
2.2 Organizational Responsibilities and Lines of Authority .........................................5
2.3 SSO Reporting and Communication Chain ..........................................................6
2.4 Organization Chart .............................................................................................7
Town Council ..........................................................................................................7
Director of Public Works / City Engineer..................................................................7
Engineering Department ..........................................................................................7
Sewer Service Agencies ............................................................................................7
Public Works Department........................................................................................7
Element 3: Legal Authority .............................................................................................10
Requirements ...........................................................................................................10
3.1 Legal Authority – Sewer Ordinance Provisions ....................................................10
3.2 Regulation of Sewer Construction and Connections ..........................................11
3.3 Access for Maintenance, Inspection, and Repairs ..............................................11
3.4 Control of Fats, Oils, Grease (FOG), and Other Harmful Discharges ....................12
3.5 Enforcement Authority ......................................................................................12
3.6 Summary .........................................................................................................13
Element 4: Operation and Maintenance Program............................................................14
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Requirements ...........................................................................................................14
4.1 Collection System Map .....................................................................................14
4.2 Resources and Budget ......................................................................................15
4.3 CCTV Inspection, Cleaning, Response, and Source Control ...............................16
4.4 Prioritized Preventive Maintenance ...................................................................17
4.5 Prioritization of Repair and Rehabilitation ..........................................................18
4.6 Scheduled Inspections and Condition Assessment ............................................19
4.7 Contingency Equipment and Replacement Inventories ......................................19
4.8 Training ............................................................................................................20
4.9 Outreach to Plumbers and Building Contractors ................................................21
4.10 Preventive Maintenance Measures of Success .................................................22
Element 5: Design and Performance Provisions ..............................................................23
Requirements ...........................................................................................................23
5.1 Standards for Installation, Rehabilitation, and Repair .........................................23
5.2 Standards for Inspection and Testing of New and Rehabilitated Facilities............24
Element 6: Spill Emergency Response Plan ....................................................................25
Requirements ...........................................................................................................25
6.1 Purpose ...........................................................................................................26
6.2 Response and Reporting Procedures .................................................................27
6.3 Coordination and Implementation ....................................................................28
Element 7: Sewer Pipe Blockage Program ......................................................................29
Requirements ...........................................................................................................29
7.1 FOG Control Program and Public Outreach .......................................................30
7.2 Blockage Response and Maintenance ...............................................................30
7.3 FOG Inspections and Enforcement....................................................................31
7.4 Cleaning and Preventive Maintenance ...............................................................32
....................................................................................................................................33
Element 8: System Evaluation and Capacity Assurance Plan ..........................................33
Requirements ...........................................................................................................33
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8.1 System Evaluation and Condition Assessment ..................................................33
8.2 Capacity Assessment and Design Criteria .........................................................35
8.3 Prioritization of Corrective Actions ....................................................................37
8.4 Capital Improvement Plan ................................................................................38
Element 9: Monitoring, Measurement and Program Modifications ...................................40
Requirements ...........................................................................................................40
9.1 Monitoring and Evaluation ................................................................................40
9.2 SSMP Performance Review ...............................................................................41
9.3 Maintenance and Inspection Tracking ...............................................................42
9.4 Performance Metrics and Data Tracking ............................................................43
9.5 Data Reporting and Trend Analysis ..................................................................45
Element 10: Internal Audits ...........................................................................................48
Requirements ...........................................................................................................48
10.1 Audit Implementation .....................................................................................48
10.2 Audit Components ......................................................................................49
Element 11: Communication Program ...........................................................................50
Requirements ...........................................................................................................50
11.1 Public Communication ...................................................................................50
11.2 SSMP Development and Public Participation ...................................................51
11.3 Interagency and Stakeholder Coordination ......................................................52
END .............................................................................................................................53
ATTACHMENTS .............................................................................................................54
Attachment A
Sewer System Map ........................................................................61
Attachment C
Standard Details, Daly City & Colma ..............................................64
Attachment D
Sewer Spill Emergency Response Plan...........................................65
Attachment E
General order WQ 2022-0103-DWQ ...............................................66
Attachment F
Communication Protocol ..............................................................67
Attachment G
Call Out List .................................................................................69
Attachment H
Sewer Pipe Blockage Control, City of South City .............................71
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FOG SOP &Inspection Records ...............................................................................71
Attachment I
Colma Municipal Code- Sewer Related Provisions ..........................74
Attachment J
Summary of Maintenance Contract with Daly City ...........................76
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Town of Colma SSMP-2026
2026 SSMP
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Town of Colma SSMP-2026
SSMP OVERVIEW
I. Sanitary Sewer System Overview
The Town of Colma (“Town”) is a small municipality with an approximate population of 1,500
residents and a geographic area of approximately two (2) square miles.
The Town owns and operates approximately:
•
•
33,600 linear feet of sanitary sewer mains
165 manholes
The Town owns a wastewater collection system but does not operate a wastewater treatment plant.
Wastewater treatment and portions of sewer system operation and maintenance are provided through
contractual agreements with:
•
•
North San Mateo County Sanitation District (NSMCSD)
City of South San Francisco
The Town’s sewer system is a gravity-flow system. The Town does not own or maintain any:
•
•
Pump stations
Force mains
II. Plan Overview
This Sewer System Management Plan (SSMP) has been prepared in compliance with the California
State Water Resources Control Board's Statewide Waste Discharge Requirements General Order for
Sanitary Sewer Systems, Order No. WQ 2022-0103-DWQ, which establishes requirements for the
operation, maintenance, monitoring, and management of sanitary sewer systems to prevent and
reduce sanitary sewer overflows.
The SSMP includes eleven (11) required elements:
1.
2.
3.
4.
Goals and Introduction
Organization
Legal Authority
Operation and Maintenance Program
1
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5. Design and Performance Provisions
6. Spill Emergency Response Plan
7. Sewer Pipe Blockage Control Program
8. System Evaluation and Capacity Assurance
9. Monitoring and Measurement
10. Internal Audits
11. Communication Program.
2
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Town of Colma SSMP-2026
Element 1: Goals & Introduction
Requirements
The goal of the SSMP is to provide a plan to properly manage the sanitary sewer system and reduce
SSOs.
1.1 SSMP Goals
1.
2.
3.
4.
Properly manage and maintain the system
Reduce and prevent SSOs
Respond and mitigate SSOs
Maintain system capacity
1.2 Regulatory Context
The State Water Resources Control Board (SWRCB) initially established statewide requirements for
sanitary sewer systems through the following regulatory orders:
1. Order No. 2006-0003-DWQ: Statewide General Waste Discharge Requirements for
Sanitary Sewer Systems.
2. Monitoring and Reporting Program Order No. WQ 2013-0058-EXEC.
On December 6, 2022, the SWRCB adopted Order No. WQ 2022-0103-DWQ, which became
effective on June 5, 2023, and superseded the previous statewide sanitary sewer system order.
[waterboards.ca.gov]
Under Order No. WQ 2022-0103-DWQ, the Town of Colma remains enrolled under its existing
California Integrated Water Quality System (CIWQS) identification number, 2SSO10117, and is not
required to submit a new application for regulatory coverage.
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Element 2: Organization
Requirements
The SSMP must identify:
(a) The name of the responsible or authorized representative as described in Section J of this Order
(SSS WDR);
(b) The names and telephone numbers for management, administrative, and maintenance positions
responsible for implementing specific measures in the SSMP program. The SSMP must identify
lines of authority through an organization chart or similar document with a narrative explanation;
and
(c) The chain of communication for reporting sanitary sewer overflows (SSOs), from receipt of a
complaint or other information, including the person responsible for reporting SSOs to the State and
Regional Water Board and other agencies, if applicable (e.g., County Health Officer, County
Environmental Health Agency, Regional Water Board, and/or State Office of Emergency Services
[Cal OES]).
Organization
This section of the Sewer System Management Plan (SSMP) describes the organizational structure,
roles, responsibilities, and lines of authority for Town personnel and contracted service providers
responsible for implementing, operating, maintaining, and managing the wastewater collection
system. The organizational framework ensures that adequate staffing, communication, and
accountability are maintained to support compliance with the State Water Resources Control Board
(SWRCB) Waste Discharge Requirements (WDRs) for sanitary sewer systems.
Personnel and contractors identified in this section are responsible for activities including, but not
limited to:
•
•
•
•
•
•
•
•
•
Implementation and ongoing administration of the SSMP;
Wastewater collection system operation and maintenance;
Contract administration and oversight of sewer system service providers;
Response to sanitary sewer overflows (SSOs) and other emergency events;
Compliance with SSO notification, reporting, and recordkeeping requirements;
Collection, management, and tracking of system performance data;
Internal and external communications related to wastewater system operations;
Coordination with regulatory agencies and public health agencies; and
Periodic auditing and updating of the SSMP.
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Town of Colma SSMP-2026
2.1 Authorized Representative and Legally Responsible Officials
In accordance with Section J of the State Water Resources Control Board's Statewide Waste
Discharge Requirements for Sanitary Sewer Systems, the Town has designated an Authorized
Representative and Legally Responsible Officials (LROs) who are responsible for certifying and
submitting reports through the California Integrated Water Quality System (CIWQS).
The designated officials for the Town of Colma are:
Authorized Representative
•
Director of Public Works
Legally Responsible Officials (LROs)
•
•
Director of Public Works
Maintenance Superintendent
The Authorized Representative has overall responsibility for implementation of the SSMP and
compliance with applicable regulatory requirements. The LROs are authorized to certify, submit,
and manage regulatory reporting associated with SSOs and wastewater collection system compliance
activities.
2.2 Organizational Responsibilities and Lines of Authority
The Town maintains a clear chain of responsibility for wastewater collection system management.
The Director of Public Works provides overall management, regulatory oversight, and
administration of the SSMP. The Maintenance Superintendent manages day-to-day wastewater
collection system operation and maintenance activities, oversees contractors, and directs field
response activities during routine operations and emergency events.
Contracted service providers perform inspection, cleaning, maintenance, emergency response, and
other specialized services under the direction of Town staff.
The Town's SSO Communication Protocol (Attachment F) identifies responsible personnel and
establishes procedures for:
•
SSO response and investigation;
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Town of Colma SSMP-2026
•
•
•
Internal notification and communication;
Regulatory reporting; and
Notification of public health agencies and other applicable parties.
2.3 SSO Reporting and Communication Chain
The Town maintains an established chain of communication to ensure that reports of potential
sanitary sewer overflows are promptly investigated, appropriately responded to, and reported in
accordance with regulatory requirements.
SSO notifications may originate from members of the public, Town staff, contractors, regulatory
agencies, or emergency service providers. Upon receipt of a complaint or notification, the
information is immediately communicated to the Maintenance Superintendent or designated on-call
personnel for investigation and response.
If an SSO is confirmed, Town staff and/or contracted maintenance personnel initiate containment,
mitigation, cleanup, and documentation procedures. The Maintenance Superintendent notifies the
Director of Public Works and provides all information necessary for regulatory reporting.
The Director of Public Works, or designated Legally Responsible Official, is responsible for
ensuring timely notification and reporting of SSOs through CIWQS and for coordinating
notifications to other agencies, as required, including:
•
•
•
•
•
Regional Water Quality Control Board (RWQCB);
State Water Resources Control Board (SWRCB);
San Mateo County Environmental Health Services;
County Health Officer, when applicable; and
California Governor’s Office of Emergency Services (Cal OES), when required.
2.4 Organization Chart
The organizational structure shown in Figure 1 illustrates the roles and lines of authority for
personnel and agencies responsible for implementation of the SSMP and management of the Town's
wastewater collection system.
Town Council
•
Provides overall policy direction and governance.
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Town of Colma SSMP-2026
•
Authorizes funding and resources necessary for system operation, maintenance, capital
improvements, and regulatory compliance.
Director of Public Works / City Engineer
•
•
•
•
•
Serves as the Town's Authorized Representative.
Provides overall management and regulatory oversight of the wastewater collection system.
Oversees implementation and updating of the SSMP.
Ensures compliance with applicable WDRs and other regulatory requirements.
Coordinates communication with regulatory agencies and the public.
Engineering Department
Engineering Staff
•
•
•
•
•
Support implementation and periodic updates of the SSMP.
Investigate SSOs and coordinate corrective actions.
Prepare and submit CIWQS reports, as required.
Maintain records and track system performance data.
Support capital improvement planning and asset management.
Sewer Service Agencies
(North San Mateo County Sanitation District [NSMCSD] and City of South San Francisco)
•
•
•
Review sewer-related capital improvement projects.
Inspect sewer repair, replacement, and rehabilitation work within their service areas.
Coordinate with Town staff on maintenance and emergency response activities.
Public Works Department
Maintenance Superintendent
•
•
•
•
•
Manages day-to-day operation and maintenance of the wastewater collection system.
Coordinates emergency response and field investigations for SSOs.
Oversees routine preventive maintenance activities.
Directs and oversees contractors performing sewer maintenance and repair services.
Supervises:
o Town maintenance field crews;
o NSMCSD response personnel; and
o Sewer maintenance and repair contractors.
7
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The organizational relationships described above provide the framework for implementing the
SSMP, maintaining regulatory compliance, and responding to wastewater collection system
emergencies.
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Town of Colma
Sewer Authority Organization Chart
Fig 1
9
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Town of Colma SSMP-2026
Element 3: Legal Authority
Requirements
Each Enrollee must demonstrate, through sanitary sewer system use ordinances, service agreements,
or other legally binding procedures, that it possesses the necessary legal authority to:
(a) Prevent illicit discharges into its sanitary sewer system (e.g., infiltration and inflow [I/I],
stormwater, chemical dumping, unauthorized debris, cut roots, etc.);
(b) Require that sewers and connections be properly designed and constructed;
(c) Ensure access for maintenance, inspection, or repairs for portions of the lateral owned or
maintained by the public agency;
(d) Limit the discharge of fats, oils, and grease (FOG) and other debris that may cause blockages;
and
(e) Enforce any violation of its sewer ordinances.
3.1 Legal Authority – Sewer Ordinance Provisions
The Town of Colma has established legal authority through provisions of the Colma Municipal Code
to regulate, control, and enforce activities affecting the wastewater collection system. This authority
includes the ability to govern the design, construction, operation, maintenance, inspection, and use of
public and private sewer facilities within the Town's jurisdiction.
The Municipal Code provides the legal framework necessary to support implementation of this
Sewer System Management Plan (SSMP) and compliance with State Water Resources Control
Board (SWRCB) requirements. Specifically, the Town has the authority to regulate sewer
connections and discharges, require proper design and construction standards, prohibit illicit
discharges, conduct inspections, enforce corrective actions, and recover costs associated with system
protection and regulatory compliance.
The following Municipal Code provisions provide the Town with the legal authority necessary to
meet the requirements of the SWRCB's Statewide Waste Discharge Requirements (WDRs) for
sanitary sewer systems.
10
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3.2 Regulation of Sewer Construction and Connections
Municipal Code Sections:
•
•
Section 3.04.080 – Construction of Side Sewers and Connection with Main Sewers
Chapter 3.06 – Individual Sewage Disposal Systems
These provisions establish the Town's authority to regulate the construction, reconstruction,
alteration, repair, and connection of building sewers, side sewers, sanitary sewers, public sewers, and
other related wastewater facilities. Prior approval from the Town is required before any such work
may commence.
Authorization is provided through the issuance of an encroachment permit, building permit, or other
applicable Town approval. All permitted work must be designed and constructed in accordance with
Town requirements, applicable Sewer District standards, and any additional conditions established
by the City Engineer or their designee.
These requirements help ensure that new and modified sewer facilities are properly constructed, do
not adversely affect the wastewater collection system, and protect public health and water quality.
3.3 Access for Maintenance, Inspection, and Repairs
Municipal Code Section:
•
Section 3.04.120 – Powers and Authorities of Inspectors
This section authorizes the Town, through its designated inspectors and representatives, to enter and
inspect properties and sewer facilities as necessary to administer and enforce the provisions of the
Sewer Ordinance.
Property owners are required to provide reasonable and unobstructed access to private sewer
facilities located on their property for the purposes of inspection, testing, maintenance, repair, and
verification of compliance with applicable sewer regulations. The Town's inspection authority
supports the identification and correction of conditions that may adversely affect the wastewater
collection system, contribute to sanitary sewer overflows (SSOs), or pose a threat to public health,
safety, and water quality.
This authority enables the Town to effectively monitor system conditions, ensure compliance with
Municipal Code requirements, and protect the integrity and reliability of the wastewater collection
system
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3.4 Control of Fats, Oils, Grease (FOG), and Other Harmful Discharges
Municipal Code Sections:
•
•
•
•
•
•
•
•
•
•
3.08.130 – General Discharge Regulations
3.08.150 – National Pretreatment Standards
3.08.190 – Harmful Discharges
3.09.110 – Prohibited Inflow and Infiltration (I/I) Discharges
3.09.120 – Prohibited Discharges
3.09.140 – Acceptance of Deleterious Wastes
3.09.150 – Maintenance of Pretreatment Facilities
3.09.160 – Interceptors Required
3.09.170 – Interceptors Maintenance
3.10.180 – Control Manholes
These provisions regulate and limit the discharge of fats, oils, grease (FOG), debris, inflow and
infiltration (I/I), and other harmful or prohibited substances that may cause blockages, system
damage, or sanitary sewer overflows.
The ordinances establish requirements for:
•
•
•
•
Pretreatment facilities
Grease interceptors
Maintenance practices
Monitoring structures
3.5 Enforcement Authority
Municipal Code Sections:
•
•
•
•
•
•
3.04.270 – Notice of Violation
3.04.310 – Misdemeanor
3.04.320 – Liability of Violation
3.04.330 – Protection from Damage
3.08.220 – Enforcement
3.09.050 – Violation Declared Unlawful
These sections authorize the Town to enforce compliance with its Sewer Ordinance through:
•
Notices of violation
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•
•
•
Civil and criminal penalties
Cost recovery
Other enforcement mechanisms
This authority enables the Town to correct unlawful discharges, prevent system damage, and protect
public health and the environment.
3.6 Summary
Collectively, the provisions of the Colma Municipal Code provide the Town with the legal authority
necessary to effectively manage, protect, and regulate its wastewater collection system. Specifically,
these provisions enable the Town to:
•
•
•
•
•
•
Regulate the design, construction, reconstruction, and connection of sewer facilities;
Require permits and establish standards for sewer-related work;
Access and inspect sewer facilities to verify compliance and support maintenance activities;
Regulate and prohibit unauthorized discharges, including fats, oils, and grease (FOG) and
other materials that may adversely affect the collection system;
Enforce Municipal Code requirements and require corrective actions when violations occur;
and
Protect public health, safety, water quality, and the integrity of the wastewater collection
system.
These authorities provide the legal framework necessary for implementation of the Town's Sewer
System Management Plan (SSMP) and support compliance with the State Water Resources Control
Board's Statewide Waste Discharge Requirements for Sanitary Sewer Systems (Order No. WQ
2022-0103-DWQ). Through these authorities, the Town can effectively operate, maintain, monitor,
and protect its wastewater collection system and minimize the risk of sanitary sewer overflows
(SSOs).
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Element 4: Operation and Maintenance Program
The SSMP must include the following elements, as appropriate and applicable to the Town’s system:
(a) Maintain an up-to-date map of the sanitary sewer system, showing all gravity line segments,
manholes, pumping facilities, pressure pipes and valves, and applicable stormwater conveyance
facilities;
(b) Describe routine preventive operation and maintenance activities performed by staff and
contractors, including a system for scheduling regular maintenance and cleaning, with more frequent
attention to known problem areas. The Preventive Maintenance (PM) program shall include
documentation of scheduled and completed activities (e.g., work orders);
(c) Develop rehabilitation and replacement plans to identify and prioritize system deficiencies and
implement short-term and long-term corrective actions. This includes:
•
•
•
•
Regular visual and CCTV inspections of sewer pipes and manholes
A system for condition rating and prioritization
Focus on pipes at risk of collapse or blockage due to defects
A Capital Improvement Plan (CIP) with schedules and funding strategies
(d) Provide regular training for staff involved in sanitary sewer system operations and maintenance,
and ensure contractors are appropriately trained; and
(e) Maintain inventories of equipment and replacement parts, including identification of critical
components.
4.1 Collection System Map
In accordance with the Sewer System Management Plan (SSMP) requirements, the Town maintains
current and accurate maps of its wastewater collection system to support system operation,
maintenance, emergency response, capital improvement planning, and regulatory compliance.
The Town's wastewater collection system is divided into two service areas:
•
•
Northern Service Area: Conveys wastewater flows to the North San Mateo County
Sanitation District (NSMCSD) collection system.
Southern Service Area: Conveys wastewater flows to the City of South San Francisco
collection system.
To ensure system information remains accessible and up to date, the Town maintains:
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Town of Colma SSMP-2026
•
•
•
Hard-copy collection system maps at the Engineering Office and Public Works Maintenance
Corporation Yard;
Updated system mapping that reflects completed modifications, repairs, and capital
improvement projects; and
The current wastewater collection system boundary map in the California Integrated Water
Quality System (CIWQS).
The Town also maintains a Geographic Information System (GIS) database that serves as the
primary mapping and asset management tool for the wastewater collection system. GIS includes, as
applicable:
•
•
•
•
•
•
•
Manhole identification numbers;
Sewer pipe locations and alignments;
Pipe diameters;
Pipe lengths;
Pipe slopes;
Locations of siphons and other critical system components; and
Additional asset and operational data necessary for system management.
The GIS mapping system is regularly updated to reflect changes to the collection system and to
maintain accurate records of wastewater infrastructure assets. A copy of the Town's wastewater
collection system map is included in Attachment A.
4.2 Resources and Budget
The Town of Colma provides funding for the operation, maintenance, inspection, and repair of the
wastewater collection system through its annual Public Works Operations and Maintenance Budget.
These resources support routine system management activities necessary to maintain reliable service,
protect public health, and minimize the risk of sanitary sewer overflows (SSOs).
To supplement Town resources, the Town maintains an agreement with the North San Mateo
County Sanitation District (NSMCSD) for specialized wastewater collection system services,
including:
•
•
•
Annual sewer main cleaning;
Closed-circuit television (CCTV) inspection of sewer pipelines; and
Additional maintenance and emergency response support, as needed.
Information obtained through routine maintenance activities, CCTV inspections, condition
assessments, and operational evaluations is used to identify system deficiencies and prioritize
corrective actions.
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Major rehabilitation projects, system upgrades, capacity improvements, and replacement of aging
infrastructure are planned and funded through the Town's Five-Year Capital Improvement
Program (CIP). Capital projects are prioritized based on factors such as asset condition,
maintenance history, operational performance, regulatory requirements, and risk of failure.
This combination of annual operating funds and long-term capital planning enables the Town to
maintain, improve, and protect the wastewater collection system in accordance with SSMP
objectives and regulatory requirements.
4.3 CCTV Inspection, Cleaning, Response, and Source Control
The Town utilizes a combination of in-house oversight and contracted services to maintain the
wastewater collection system, identify potential deficiencies, and respond to system emergencies.
Maintenance activities are performed through agreements with the North San Mateo County
Sanitation District (NSMCSD) and other service providers, as applicable.
Under its maintenance program, the District performs routine maintenance of pipelines and video
inspection for the existing 20,836 linear feet of sanitary sewer mains that discharge from the Town
into the South San Francisco system. Routine cleaning is conducted to remove debris, grease
accumulation, and other materials that could cause blockages and sanitary sewer overflows (SSOs).
Closed-circuit television (CCTV) inspections are performed on an as-needed basis and at least once
every five years to assess sewer condition, identify structural defects, detect potential maintenance
issues, and support capital improvement planning. The Town is currently preparing a contract for a
comprehensive, systemwide CCTV inspection that is anticipated to be completed in Fall 2026.
Maintenance and emergency response services provided under the Town's agreements include:
•
•
•
•
•
•
Routine sewer cleaning and preventive maintenance;
CCTV inspection and condition assessment;
Corrective maintenance and repair activities;
Emergency response for sewer blockages and SSOs;
Spill containment and cleanup activities; and
Source control inspections for fats, oils, and grease (FOG)-generating businesses, as
applicable.
Responsibility for operation and maintenance of the collection system is divided as follows:
•
Northern Service Area: Owned, operated, and maintained by the North San Mateo
County Sanitation District (NSMCSD).
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•
Southern Service Area: Owned by the Town of Colma and maintained through contracted
service providers under the direction of the Town.
Information obtained through cleaning, CCTV inspections, emergency response activities, and
source control programs is used to identify system deficiencies, prioritize maintenance needs, and
support rehabilitation and capital improvement planning efforts. These activities are intended to
reduce the risk of SSOs, extend the useful life of collection system assets, and maintain compliance
with regulatory requirements.
4.4 Prioritized Preventive Maintenance
The Town maintains a proactive preventive maintenance (PM) program designed to identify and
address conditions that could impair system performance or increase the risk of sanitary sewer
overflows (SSOs). Maintenance activities are prioritized based on risk, operational history, and
observed system conditions.
Potential problem areas are identified through:
•
•
•
•
•
Routine sewer cleaning activities;
Closed-circuit television (CCTV) inspection results;
Maintenance and repair records;
Collection system performance evaluations; and
Field investigations conducted in response to blockages, customer complaints, or other
operational issues.
The Town has identified several high-priority maintenance locations, commonly referred to as "hot
spots," including:
•
•
•
The two siphons located along El Camino Real;
Sewer segments exhibiting recurring root intrusion; and
Areas with a history of fats, oils, and grease (FOG) accumulation.
These high-priority locations receive increased maintenance attention and are typically cleaned
approximately three times per year in coordination with the North San Mateo County Sanitation
District (NSMCSD). Additional cleaning or inspection may be performed as warranted by system
conditions.
All maintenance activities, inspections, observations, and corrective actions are documented and
tracked within NSMCSD's computerized maintenance management system (CMMS). Maintenance
records are regularly provided to the Town and used to evaluate system performance, identify
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recurring issues, support regulatory compliance, and prioritize future maintenance and capital
improvement projects.
4.5 Prioritization of Repair and Rehabilitation
The Town prioritizes repair, rehabilitation, and replacement projects to maintain the reliability of the
wastewater collection system, reduce the risk of sanitary sewer overflows (SSOs), and extend the
useful life of system assets. Funding for these activities is identified and programmed through the
Town's Five-Year Capital Improvement Program (CIP).
Project priorities are established based on information obtained from:
•
•
•
•
•
Closed-circuit television (CCTV) inspections and condition assessments;
Smoke testing and other system evaluation activities;
Maintenance records and operational history;
Findings from field investigations; and
Recommendations contained in the Town's Wastewater Collection System
Master Plan (WCSMP).
Upon completion of the systemwide flow monitoring, smoke testing and CCTV
inspection program, the Town plans to update the WCSMP during Fiscal Year 2027-2028
to incorporate the findings, reassess system needs, and refine future capital improvement
priorities.
Deficiencies identified through these evaluations are assessed and ranked based on their potential
impact on system reliability, public health, environmental protection, and regulatory compliance.
High-priority defects include:
•
•
•
•
•
•
Protruding service laterals;
Cracked, broken, collapsed, or deteriorated sewer pipes;
Root intrusion and related structural damage;
Inflow and infiltration (I/I) defects;
Damaged or deteriorated manholes; and
Other conditions that may contribute to blockages, backups, excessive maintenance
requirements, or SSOs.
Repair and rehabilitation projects are prioritized based on the severity of the defect, likelihood of
failure, operational impacts, maintenance history, and potential risk to public health and the
environment. The Town uses this information to identify capital improvement needs, allocate
funding, and schedule corrective actions in a timely and cost-effective manner.
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4.6 Scheduled Inspections and Condition Assessment
The Town employs a proactive inspection and condition assessment program to identify, evaluate,
and correct structural and operational deficiencies before they result in system failures, service
disruptions, or sanitary sewer overflows (SSOs).
Condition assessments are conducted primarily through closed-circuit television (CCTV) inspections
and other field evaluations to determine:
•
•
•
•
•
The location and extent of defects;
The severity and potential consequences of observed deficiencies;
Structural and operational condition of sewer assets;
Evidence of root intrusion, infiltration, or debris accumulation; and
Accessibility and constructability considerations for future repair or rehabilitation activities.
Inspection findings are documented and evaluated to assess asset condition, identify maintenance
needs, and support long-term system management. The results are used to:
•
•
•
•
•
Guide routine and preventive maintenance activities;
Identify and prioritize repair and rehabilitation projects;
Support development of the Capital Improvement Program (CIP);
Update asset condition information and maintenance records; and
Reduce the likelihood of blockages, backups, and SSOs.
Inspection and condition assessment data are reviewed on an ongoing basis and incorporated into the
Town's wastewater collection system planning, maintenance, and capital improvement efforts to
ensure continued system reliability and regulatory compliance.
4.7 Contingency Equipment and Replacement Inventories
The Town maintains procedures and resources to provide a timely and effective response to sanitary
sewer overflows (SSOs) and other wastewater collection system emergencies. The Town contracts
with the North San Mateo County Sanitation District (NSMCSD) for emergency response
support, while the Town's Maintenance Department typically serves as the initial responder to
reported incidents.
Upon notification of a potential SSO, Town personnel promptly investigate the reported condition
and implement measures necessary to protect public health, safety, and the environment. Initial
response actions may include:
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•
•
•
•
•
•
Securing the affected area to protect the public and prevent further impacts;
Notifying NSMCSD and requesting additional response resources, as needed;
Containing the spill and preventing wastewater from entering storm drains, waterways, or
other sensitive areas;
Plugging or blocking downstream storm drain inlets or manholes, when appropriate;
Recovering spilled wastewater and returning flows to the collection system when feasible;
and
Documenting site conditions and response activities.
NSMCSD provides additional emergency response and recovery services, including:
•
•
•
Spill containment and cleanup;
Corrective maintenance and rehabilitation activities necessary to address the cause of the
overflow; and
Site restoration following completion of response and cleanup efforts.
Response activities are conducted in accordance with the Town's SSO response procedures and
regulatory reporting requirements. An inventory of contingency and emergency response equipment
available to support overflow response activities is included in Attachment B.
4.8 Training
The Town is committed to maintaining a well-trained workforce capable of effectively operating,
maintaining, and responding to emergencies within the wastewater collection system.
The North San Mateo County Sanitation District (NSMCSD) provides annual training to Town
Maintenance staff covering:
•
•
•
•
Regulatory updates and new requirements;
Emergency response procedures;
Sanitary sewer overflow (SSO) containment and mitigation techniques; and
Safe and effective wastewater collection system operations.
Additional training is provided as needed to address changes in regulations, operating procedures,
equipment, or system conditions.
Town personnel also participate in external training and professional development opportunities,
including:
•
Sewer Smart Summit sponsored by the Association of Bay Area Governments (ABAG);
and
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•
Other industry conferences, workshops, and technical training programs related to
wastewater collection system management.
Training topics may include:
•
•
•
•
•
•
SSO prevention and best management practices;
Emergency response and incident management procedures;
SSO reporting and regulatory compliance requirements;
Collection system operation and maintenance practices;
Worker health and safety; and
Asset management and infrastructure planning.
Training records and supporting materials are maintained by the Town and kept on file at the
Engineering Office. These records are used to document staff qualifications, verify compliance with
SSMP training requirements, and support continuous improvement of the Town's wastewater
collection system management program.
4.9 Outreach to Plumbers and Building Contractors
The Town promotes proper sewer construction and maintenance practices through ongoing
coordination with plumbers, contractors, developers, and other parties involved in sewer-related
construction activities.
Outreach is conducted during pre-construction meetings and permit review processes to ensure that
project applicants understand applicable wastewater system requirements and standards. Topics
discussed include:
•
•
•
•
•
Sewer construction standards and specifications;
Best Management Practices (BMPs) for protecting the wastewater collection system;
Requirements for sewer connections, repairs, and modifications;
Measures to prevent debris, sediment, and other materials from entering the collection
system; and
Compliance with applicable Town ordinances and Sewer District requirements.
These requirements and practices are further reinforced through:
•
•
•
Plan review and permitting processes;
Construction inspections conducted by Town staff and/or authorized agencies; and
Field verification of completed work prior to acceptance.
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Through these outreach efforts, the Town seeks to promote compliance with established standards,
protect wastewater infrastructure, and reduce the potential for defects, blockages, infiltration, and
sanitary sewer overflows (SSOs) associated with construction activities.
4.10 Preventive Maintenance Measures of Success
The Town evaluates the effectiveness of its preventive maintenance program through ongoing
monitoring of system performance indicators and maintenance activities. Performance data are
reviewed to determine whether maintenance efforts are reducing the likelihood of blockages,
backups, and sanitary sewer overflows (SSOs).
Key performance measures include:
•
•
•
•
Total linear footage of sewer mains cleaned annually;
Number and frequency of sewer line blockages;
Number and causes of sanitary sewer overflows (SSOs); and
Results and trends identified through CCTV inspections and condition assessments.
The Town reviews and analyzes these performance indicators to:
•
•
•
•
•
Evaluate the effectiveness of preventive maintenance activities;
Identify recurring problem areas and emerging system deficiencies;
Adjust maintenance frequencies and cleaning schedules, as needed;
Prioritize inspection, repair, and rehabilitation efforts; and
Support continuous improvement of the wastewater collection system management program.
The Town uses this information to optimize maintenance resources, improve system reliability, and
reduce the risk of SSOs while maintaining compliance with SSMP and regulatory requirements.
Element 5: Design and Performance Provisions
Requirements
The SSMP must include:
(a) Design and construction standards and specifications for:
•
•
Installation of new sanitary sewer systems, pump stations, and associated appurtenances; and
Rehabilitation and repair of existing sanitary sewer systems
(b) Procedures and standards for:
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•
•
Inspecting and testing the installation of new sewers, pumps, and other appurtenances; and
Inspecting and testing rehabilitation and repair projects
5.1 Standards for Installation, Rehabilitation, and Repair
The Town of Colma maintains standards for the design, installation, rehabilitation, replacement, and
repair of wastewater collection system facilities to ensure system reliability, protect public health
and the environment, and maintain compliance with applicable regulatory requirements
The Town of Colma maintains standards for the design, installation, rehabilitation, replacement, and
repair of wastewater collection system facilities to ensure system reliability, protect public health
and the environment, and maintain compliance with applicable regulatory requirements.
Design and construction requirements are established through the Town of Colma Municipal Code
(CMC), the Town's Standard Specifications, and Standard Details. These requirements govern
the construction and modification of sewer mains, laterals, manholes, and other wastewater
collection system facilities within the Town's jurisdiction.
The Town periodically reviews and updates its codes, specifications, and design standards to
incorporate current industry practices and maintain compliance with applicable federal, state, and
local regulations.
In addition, the Town utilizes applicable design standards, specifications, and guidelines developed
by neighboring sewer agencies and industry organizations where appropriate. Referenced standards
and supporting documents are included in Attachment C.
All sewer construction, rehabilitation, and repair projects are subject to review and approval by the
Town. Projects must be designed and constructed in accordance with approved plans, permit
requirements, and applicable engineering standards.
For wastewater facilities located within the Northern Service Area that connect to the North San
Mateo County Sanitation District (NSMCSD) collection system, proposed improvements are also
subject to review, coordination, and inspection by NSMCSD personnel, as applicable. This
coordination helps ensure compatibility with District facilities and compliance with applicable
operational and design requirements.
Through these standards and review procedures, the Town seeks to ensure that wastewater collection
system improvements are properly designed, constructed, and maintained to support long-term
system performance and minimize the potential for sanitary sewer overflows (SSOs).
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5.2 Standards for Inspection and Testing of New and Rehabilitated Facilities
The Town of Colma requires inspection and testing of all newly constructed, rehabilitated, repaired,
or replaced wastewater collection system facilities to verify compliance with approved plans,
applicable standards, and permit requirements prior to acceptance and placement into service.
Inspection and testing requirements are established in the Town's Standard Specifications and are
intended to ensure that sewer facilities are properly constructed, free of defects, and capable of
providing reliable long-term service. Required inspections and testing may include, as applicable,
visual inspections, leakage testing, deflection testing, low-pressure air testing, manhole testing,
closed-circuit television (CCTV) inspections, and other industry-standard acceptance tests.
For sewer facilities located within the North San Mateo County Sanitation District (NSMCSD)
service area, the Town also follows applicable inspection and testing requirements established by
NSMCSD. All new sewer construction, rehabilitation, and repair projects that connect to the
NSMCSD collection system are subject to review and inspection by District staff, as appropriate.
The Town is committed to maintaining current knowledge of industry standards, regulatory
requirements, and emerging technologies related to wastewater collection system management.
Town staff participate in professional development and continuing education opportunities,
including:
Engineering and wastewater industry workshops;
California Water Environment Association (CWEA) conferences and training programs;
Technical seminars and certification courses; and
Other relevant professional training opportunities.
This ongoing training helps ensure that Town personnel remain informed of evolving regulatory
requirements, industry best practices, inspection methods, construction technologies, and asset
management strategies. Through these efforts, the Town continuously improves its ability to inspect,
evaluate, and manage wastewater collection system facilities in a manner that supports regulatory
compliance and minimizes the risk of sanitary sewer overflows (SSOs).
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Element 6: Spill Emergency Response
Requirements
The SSMP must include an up-to-date Spill Emergency Response Plan (SERP) to ensure prompt
detection and response to sanitary sewer overflows (SSOs), reduce spill volumes, and collect
information to prevent future occurrences.
The SERP must include procedures to:
(a) Notify primary responders, appropriate local officials, and regulatory agencies in a timely
manner;
(b) Notify other potentially affected entities (e.g., health agencies, water suppliers) when spills may
impact public health or reach waters of the State;
(c) Comply with notification, monitoring, and reporting requirements of the General Order, State
law, and applicable Regional Water Board requirements;
(d) Ensure that staff and contractors are properly trained and capable of implementing the SERP;
(e) Address emergency system operations, traffic control, and other required response activities;
(f) Contain spills and prevent or minimize discharge to waters of the State or storm drain systems;
(g) Minimize and remediate public health impacts and adverse effects on beneficial uses;
(h) Remove sewage from drainage conveyance systems;
(i) Clean spill areas and affected drainage systems without adversely impacting receiving waters;
(j) Implement technologies, practices, equipment, and interagency coordination to expedite
containment and recovery;
(k) Coordinate with storm drain agencies and other utilities before, during, and after spill events;
(l) Conduct post-spill evaluations of response effectiveness;
(m) Document and report spill events in accordance with applicable requirements; and
(n) Review and update the SERP annually to ensure continued effectiveness.
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6.1 Purpose
Pursuant to the revised Statewide Waste Discharge Requirements for Sanitary Sewer Systems,
Order No. WQ 2022-0103-DWQ, the Town of Colma has updated its Sewer Overflow
Emergency Response Plan (SERP) to ensure consistency with current regulatory requirements and
industry best practices. Revisions to SERP incorporate the following key elements:
•
•
•
•
•
Updated sanitary sewer overflow (SSO) classification categories and response procedures.
Revised spill notification and regulatory reporting requirements.
Water quality monitoring and sampling requirements for applicable spill events.
Enhanced documentation and recordkeeping procedures.
Updated public notification and communication protocols, as required.
Due to the limited staffing resources and relatively small size of the Town's sanitary sewer collection
system, Town personnel are responsible for conducting the initial assessment of sewer emergencies,
including identifying the location, severity, and potential impacts of an overflow event.
Following the initial assessment, the North San Mateo County Sanitation District (NSMCSD),
acting as the Town's contracted service provider, is responsible for implementing emergency
response and recovery activities, including:
•
•
•
•
•
•
Spill response and field operations.
Overflow containment and mitigation measures.
Sewer system troubleshooting and emergency repairs.
Cleanup, disinfection, and site restoration activities.
Documentation of response actions and regulatory reporting support.
Coordination of water quality monitoring activities, when required.
This collaborative approach ensures that sanitary sewer overflows are addressed promptly and
effectively, minimizing potential impacts to public health, the environment, and water quality while
maintaining compliance with the requirements of Order No. WQ 2022-0103-DWQ.
6.2 Response and Reporting Procedures
Town employees are responsible for promptly reporting all sanitary sewer overflows (SSOs) and
wastewater spills originating from:
•
•
The Town's sanitary sewer collection system.
Public and private sewer laterals when such incidents are observed, reported, or have the
potential to impact the public sewer system, public health, or waters of the State.
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Upon notification of a potential sewer overflow, Town personnel conduct an initial assessment to
determine the location, extent, and severity of the incident and immediately notify the North San
Mateo County Sanitation District (NSMCSD) for response assistance, as appropriate.
The NSMCSD response team is trained, equipped, and available to perform emergency response
activities, including:
•
•
•
•
•
•
•
Securing the affected area to protect public health and safety.
Identifying and controlling the source of the overflow.
Implementing containment, recovery, and mitigation measures to minimize environmental
impacts.
Cleaning and disinfecting affected areas, as necessary.
Documenting response actions, site conditions, estimated spill volumes, and recovered
wastewater quantities.
Coordinating response and corrective actions with Town staff.
Supporting regulatory notification and reporting requirements.
The Town and NSMCSD work cooperatively to ensure that all sanitary sewer overflows are properly
documented, investigated, and reported in accordance with applicable regulatory requirements. Spill
reports are prepared using information collected during the response effort, including spill location,
cause, duration, estimated volume, receiving water impacts, corrective actions taken, and any
required water quality monitoring results.
The Town follows sanitary sewer overflow reporting procedures established by:
•
•
•
The San Francisco Bay Regional Water Quality Control Board (RWQCB).
The State Water Resources Control Board (SWRCB) Statewide Waste Discharge
Requirements for Sanitary Sewer Systems, Order No. WQ 2022-0103-DWQ.
The California Integrated Water Quality System (CIWQS) Sanitary Sewer Overflow
Database reporting requirements.
All spill notifications and regulatory reports are completed within the timeframes specified by Order
No. WQ 2022-0103-DWQ. The Town maintains records of overflow incidents, response activities,
investigations, corrective actions, and regulatory submittals as part of its ongoing compliance with
the Sewer System Management Plan (SSMP) and Sewer Overflow Emergency Response Plan
(SERP)
6.3 Coordination and Implementation
The Town's Sewer Overflow Emergency Response Plan (SERP) establishes the organizational
framework and coordination procedures necessary to ensure an effective and timely response to
sewer system emergencies. In addition to supporting sanitary sewer overflow (SSO) response and
regulatory reporting activities, the SERP provides guidance for addressing conditions that may lead
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to sewer system failures and potential overflows. These procedures are intended to protect public
health, minimize environmental impacts, and reduce the likelihood of SSOs through proactive
response and corrective action.
The SERP includes procedures for:
•
•
•
•
•
Responding to sewer main blockages and flow restrictions.
Evaluating and addressing sewer system deficiencies identified during routine operations or
emergency incidents.
Implementing mitigation measures to prevent or minimize sanitary sewer overflows.
Coordinating emergency maintenance, repair, and restoration activities.
Documenting corrective actions and conducting follow-up inspections to verify system
performance.
The Town's organizational structure, lines of authority, and emergency response responsibilities are
described in Element 2: Organization, which identifies:
•
•
•
•
•
The chain of command for emergency response activities.
Roles and responsibilities of Town staff and NSMCSD personnel.
Communication and notification procedures.
Authority for directing field operations and coordinating regulatory reporting.
Procedures for interagency coordination during emergency events.
A complete copy of the Town's Sewer Overflow Emergency Response Plan (SERP) is provided in
Attachment D. The SERP contains detailed procedures and supporting information, including:
•
•
•
•
•
•
•
•
Emergency call-out and notification procedures.
Response coordination protocols between the Town and NSMCSD.
Chain-of-command and staff responsibilities.
Overflow response, containment, cleanup, and recovery procedures.
Regulatory reporting requirements and reporting timelines.
Documentation, recordkeeping, and incident tracking procedures.
Public notification and communication protocols, when required.
Emergency contact information and resource mobilization procedures.
These procedures provide a comprehensive framework for coordinating and implementing
emergency response activities and help ensure compliance with the requirements of State Water
Resources Control Board Order No. WQ 2022-0103-DWQ. This coordinated approach enables
the Town and NSMCSD to respond effectively to sewer system emergencies while protecting public
health, water quality, and the environment.
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Element 7: Sewer Pipe Blockage Program
Requirements
The SSMP must include procedures to evaluate the service area and determine whether a sewer pipe
blockage control program is needed to control fats, oils, grease (FOG), rags, and debris.
If a program is determined to be unnecessary, justification must be provided.
At a minimum, the program must include:
1. An implementation plan and schedule for a public education and outreach program
promoting proper disposal of pipe-blocking substances;
2. A plan and schedule for disposal of pipe-blocking substances generated within the service
area, including identification of acceptable disposal facilities;
3. Legal authority to prohibit discharges to the system and measures to prevent spills and
blockages;
4. Requirements for grease removal devices (e.g., traps or interceptors), including:
o Design standards
o Maintenance requirements
o Best management practices (BMPs)
o Recordkeeping and reporting
5. Authority to inspect grease-producing facilities and enforce FOG regulations, including
adequate staffing for inspection and enforcement;
6. Identification of sewer system sections subject to FOG-related blockages and establishment
of cleaning schedules; and
7. Implementation of source control measures for identified FOG sources.
7.1 FOG Control Program and Public Outreach
The Town of Colma recognizes that fats, oils, and grease (FOG) can accumulate within the sanitary
sewer system and contribute to sewer blockages and sanitary sewer overflows (SSOs). To reduce the
potential for FOG-related incidents, the Town is updating its public education and outreach materials
to promote proper disposal practices and increase community awareness.
FOG-related educational materials are distributed by Town field staff during investigations and
follow-up activities associated with FOG-related sewer blockages or overflows. Educational
resources are also available on the Town's website, providing residents and businesses with
information on proper grease management practices and methods for preventing sewer system
blockages.
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When a FOG-related blockage or overflow affects a specific neighborhood or service area, the Town
provides targeted outreach to impacted residents and businesses. This outreach may include
notifications, educational materials, and guidance on proper disposal practices, such as keeping fats,
oils, and grease out of sinks, drains, and other plumbing fixtures.
Through these public education and outreach efforts, the Town aims to reduce FOG-related sewer
blockages, protect public health and the environment, and support the long-term reliability of the
sanitary sewer collection system.
7.2 Blockage Response and Maintenance
Response to sewer blockages and overflow incidents within the Town's collection system is provided
by the NSMCSD in accordance with applicable interagency agreements and emergency response
procedures.
Consistent with the NSMCSD Emergency Response Plan (ERP), the following actions are
performed following a sanitary sewer overflow (SSO) event:
•
•
•
•
Removal of sewage, debris, and accumulated solids from the affected area.
Recovery and proper disposal of collected materials in accordance with applicable
regulations.
Cleanup and restoration of impacted areas, as necessary.
Documentation of response activities and corrective actions.
The Town's sewer use ordinance prohibits the discharge of:
•
•
•
Fats, oils, and grease (FOG).
Solid materials, debris, or substances that may obstruct sewer flow.
Any material that may damage the collection system or contribute to sewer blockages and
overflows.
FOG is recognized as a primary contributor to sewer blockages and a significant factor in the
occurrence of sanitary sewer overflows. Accordingly, the Town emphasizes preventive maintenance,
public education, and enforcement of sewer use requirements to reduce the accumulation of FOG
within the collection system. Prompt response to blockages, combined with ongoing maintenance
and outreach efforts, helps maintain system reliability, protect public health, and minimize the
potential for SSOs.
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7.3 FOG Inspections and Enforcement
FOG pretreatment inspections within the southern portion of the Town are conducted by City of
South San Francisco Water Quality Control Plant inspectors in accordance with established
regulatory procedures, including:
•
•
FOG Inspection Standard Operating Procedures (SOPs).
Enforcement Response Plan (ERP).
Copies of these documents are provided in Attachment H.
There are currently no commercial facilities requiring routine FOG inspections within the northern
portion of the Town served by the North San Mateo County Sanitation District (NSMCSD). This
service area consists primarily of single-family residential development and does not contain food
service establishments subject to FOG pretreatment program requirements.
To support pollution prevention and sewer system protection efforts, Town staff incorporate FOGrelated evaluations into routine field activities. Where appropriate, staff conduct combined:
•
•
•
Stormwater quality inspections.
FOG inspections and compliance evaluations.
Outreach activities at selected food service and automotive-related establishments.
Inspection and enforcement activities are conducted using guidelines and procedures developed by
the NSMCSD and the City of South San Francisco. When potential FOG-related concerns are
identified, facility operators may be provided with educational materials, operational
recommendations, and corrective action requirements to promote compliance with applicable sewer
use regulations and reduce the potential for sewer blockages and sanitary sewer overflows (SSOs).
Through coordination with its wastewater service providers, the Town maintains an effective FOG
inspection and enforcement program that supports regulatory compliance, protects the collection
system, and minimizes the risk of FOG-related SSOs.
7.4 Cleaning and Preventive Maintenance
The Town of Colma implements a proactive cleaning and preventive maintenance program to
maintain system reliability, reduce the risk of sewer blockages, and minimize the potential for
sanitary sewer overflows (SSOs). Maintenance activities are performed based on system needs,
operational experience, inspection findings, and risk assessments.
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The Town's wastewater collection system is maintained by the North San Mateo County
Sanitation District (NSMCSD) in accordance with its established collection system maintenance
and inspection program. Maintenance activities include:
•
•
•
•
•
Routine sewer cleaning and inspection.
High-Priority quarterly cleaning
Preventive maintenance of system components.
CCTV inspections, as appropriate.
Follow-up maintenance and corrective actions based on inspection findings and operational
needs.
FOG-related blockages in the northern segment of the collection system are primarily
attributed to residential sources.
In addition, the southern portion of the Town's wastewater collection system, which serves
both residential and commercial customers with potential FOG discharges, is maintained in
accordance with the City of South San Francisco's collection system maintenance program.
The activities include:
•
Routine cleaning of sewer mains at least once every two (2) years.
•
Closed-Circuit Television (CCTV) inspection of sewer mains at least once every five (5)
years.
Increased cleaning and inspection frequencies for pipeline segments identified as having an
elevated risk of blockages or overflows.
Prioritization of maintenance activities based on:
o CCTV inspection results.
o Historical maintenance and overflow records.
o FOG accumulation assessments.
o Operational observations and field investigations.
•
•
The Town coordinates closely with both service providers to ensure that cleaning, inspection, and
preventive maintenance activities are performed in a timely manner and that maintenance records are
properly documented. This risk-based approach helps preserve the integrity of the collection system,
protect public health and water quality, and maintain compliance with the requirements of the Sewer
System Management Plan (SSMP).
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Element 8: System Evaluation and Capacity
Assurance Plan
Requirements
The SSMP must include procedures and activities for:
•
•
•
•
Routine evaluation and assessment of system conditions
Capacity assessment and design criteria
Prioritization of corrective actions
Development of a capital improvement plan (CIP)
8.1 System Evaluation and Condition Assessment
The Plan must include procedures to:
•
•
•
•
•
•
•
Evaluate sanitary sewer system assets using best available practices and technologies
Identify and justify the percentage of the system assessed annually
Prioritize condition assessment in areas that:
o Have high environmental risk if failure occurs
o Are near surface waters, steep terrain, or high groundwater
o Are near impaired water bodies listed under Clean Water Act Section 303(d)
Assess system condition using:
o Visual inspections
o CCTV (video) inspections
o Comparable inspection methods
Identify defects that may result in discharge to waters of the State
Maintain records of inspections and condition assessments
Identify assets vulnerable to climate change impacts, including:
o Sea level rise
o Flooding and erosion
o Increased storm intensity
o Wildfires
o Power disruptions
Town of Colma System evaluation and condition Assessment
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The Town of Colma routinely evaluates the condition and performance of its wastewater collection
system to identify deficiencies, assess system reliability, and prioritize maintenance, rehabilitation,
and replacement projects. System evaluation activities are intended to reduce the risk of sanitary
sewer overflows (SSOs), protect public health and water quality, and ensure the long-term integrity
of the collection system.
The Town utilizes a combination of operational data, inspection records, maintenance histories, and
field observations to assess the condition of sewer system assets. Information collected through
routine maintenance and emergency response activities is reviewed to identify recurring problems,
structural deficiencies, capacity limitations, and areas requiring corrective action.
System evaluation efforts include:
•
Review of sanitary sewer overflow (SSO) history and trends.
•
Analysis of maintenance and work-order records.
•
Closed-Circuit Television (CCTV) inspections of sewer mains.
•
Assessment of known trouble spots, including syphon and known areas subject to recurring
blockages.
•
Evaluation of fats, oils, and grease (FOG)-related maintenance concerns.
•
Review of customer complaints and service requests.
•
Assessment of pipe age, material type, and overall condition.
Findings from condition assessment activities are incorporated into the Town's capital improvement
planning process. Sewer system rehabilitation and replacement projects are prioritized based on
factors such as:
•
Structural condition.
•
Frequency of maintenance activities.
•
History of blockages or SSOs.
•
Potential consequences of failure.
•
Public health and environmental risks.
•
Coordination opportunities with other public infrastructure projects.
Through ongoing system evaluation and condition assessment, the Town is able to proactively
identify infrastructure needs, prioritize corrective actions, and maintain a reliable wastewater
collection system consistent with the goals and requirements of the Sewer System Management Plan
(SSMP).
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8.2 Capacity Assessment and Design Criteria
The Plan must include procedures to identify system components contributing to spills due to
hydraulic deficiencies and evaluate appropriate system capacity for:
•
•
•
•
Dry-weather peak flow conditions
Design storm and wet-weather events
Capacity of key system components
Sources contributing to peak flows
Capacity assessments must consider:
•
•
•
•
•
•
System inspection data, audits, and spill history
Capacity of flood-prone systems under normal storm conditions
Increased inflow and infiltration (I/I) due to climate change
Erosive forces affecting infrastructure from storm intensity
Capacity for both dry-weather and wet-weather conditions
Redundancy in pumping and storage systems
Capacity Assessment and Design Criteria
The Town of Colma evaluates the capacity and performance of its wastewater collection system to
ensure that existing and future wastewater flows can be conveyed without causing surcharging,
backups, or sanitary sewer overflows (SSOs). Capacity assessments are performed through flow
monitoring, planning studies, operational evaluations, maintenance records, and review of system
performance data. These efforts support the identification of capacity deficiencies and help guide
future capital improvement planning.
The Town's most recent comprehensive evaluation of collection system capacity was completed as
part of the 2019 Sewer Master Plan, which assessed the condition and hydraulic performance of the
wastewater collection system and identified recommended infrastructure improvements to address
current and future system needs.
Town Implementation
To date, no capacity-related capital improvement projects have been constructed as a result of the
2019 Sewer Master Plan. However, recommended improvements identified through the planning
process have been incorporated into the Town's Capital Improvement Program (CIP) and will be
implemented as funding becomes available and project priorities are established.
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The Town will continue to:
•
Evaluate collection system performance through ongoing maintenance, inspection, and
operational reviews.
•
Monitor system capacity and identify potential hydraulic constraints or capacity deficiencies.
•
Update and maintain its Hot Spot Program to address areas with recurring maintenance
concerns or elevated risk of blockages and SSOs.
•
Review development projects to ensure that new or modified facilities comply with
applicable design and capacity requirements.
•
Prioritize capital improvement projects based on system needs, risk assessment findings, and
available funding.
•
Implement infrastructure improvements necessary to maintain adequate system capacity,
reliability, and regulatory compliance.
All new sewer facilities, replacement infrastructure, and system improvements shall be designed in
accordance with applicable Town standards, industry practices, and the requirements of the Town's
wastewater service providers. Capacity considerations, projected wastewater flows, operational
requirements, and long-term system reliability will be evaluated during the planning and design of
future projects.
Through continued monitoring, planning, and implementation of capital improvements, the Town
seeks to maintain sufficient collection system capacity to accommodate existing demands, support
future development, and minimize the potential for sanitary sewer overflows.
8.3 Prioritization of Corrective Actions
Corrective actions must be prioritized based on findings from:
•
•
Condition assessments
Capacity assessments
Prioritization must consider the severity of potential spill consequences.
Prioritization of Corrective Actions
The Town of Colma utilizes the 2019 Sewer Master Plan as the primary planning document for
identifying, evaluating, and prioritizing wastewater collection system improvements. Recommended
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Town of Colma SSMP-2026
corrective actions are prioritized based on the potential risk to public health, environmental impacts,
system reliability, regulatory compliance, and the likelihood of sanitary sewer overflows (SSOs).
Town Implementation
The Town reviews information obtained through system inspections, maintenance activities,
operational records, and condition assessments to identify infrastructure deficiencies and determine
appropriate corrective actions. Improvement projects are incorporated into the Town's Capital
Improvement Program (CIP) and are implemented as funding and resources become available.
Priority is given to:
•
•
•
•
•
•
Areas with known or potential capacity deficiencies.
Locations with an elevated risk of SSOs during peak flow conditions.
Sewer segments with a history of recurring blockages, maintenance issues, or overflow
incidents.
Infrastructure exhibiting structural deterioration or other deficiencies identified through
CCTV inspections and field evaluations.
Facilities where failure could result in significant public health, environmental, or regulatory
consequences.
Projects that improve system reliability, operational efficiency, and long-term asset
performance.
The Town coordinates corrective actions with the City of South San Francisco and the North San
Mateo County Sanitation District (NSMCSD), as appropriate, to ensure that identified deficiencies
are addressed in a timely and cost-effective manner. Capital improvement priorities are periodically
reviewed and updated based on new inspection data, operational experience, emergency response
activities, changing regulatory requirements, and available funding.
Through this risk-based prioritization process, the Town seeks to proactively address system
deficiencies, reduce the potential for sanitary sewer overflows, and maintain the long-term reliability
and performance of the wastewater collection system.
8.4 Capital Improvement Plan
The Capital Improvement Plan (CIP) must include:
•
•
•
Project schedules and completion timelines
Identification of funding sources (internal and external)
Coordination between:
o Operations and maintenance staff
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•
o Engineering staff and consultants
Coordination with other utility agencies
Capital Improvement Plan
The Town of Colma maintains a Capital Improvement Plan (CIP) to identify, prioritize, and
implement wastewater infrastructure improvements necessary to maintain system reliability,
regulatory compliance, and adequate hydraulic capacity. The CIP serves as a planning tool for
scheduling and funding future capital projects and is updated as new system information becomes
available.
The CIP includes:
Project schedules and anticipated completion timelines.
Identification and evaluation of available funding sources, including local, regional, state,
and federal funding opportunities.
• Coordination between operations and maintenance personnel, engineering staff, and
consulting engineers.
• Coordination with wastewater service providers, utility agencies, and other public
infrastructure projects to maximize efficiency and minimize construction impacts.
• Prioritization of projects based on system condition, operational needs, risk assessments, and
available funding.
•
•
Town Implementation
Hydraulic analyses performed as part of the 2019 Sewer Master Plan indicate that the Town's
wastewater collection system currently has adequate capacity to convey anticipated peak dry weather
flows under both existing and projected conditions. As a result, no immediate capacity-related
capital improvement projects have been identified.
The Town will continue to evaluate system performance and update its capital improvement
priorities based on ongoing inspection, maintenance, and planning activities. Future wastewater
infrastructure improvements will be further defined through:
•
•
•
•
2026 Systemwide flow monitoring
2026 Smoke Testing Program results, which will assist in identifying potential sources of
inflow and infiltration (I/I), cross-connections, and other system deficiencies.
Updated CCTV inspection results, which will provide information regarding structural
condition, operational performance, and rehabilitation needs of sewer system assets.
Findings from routine maintenance activities, condition assessments, and overflow
investigations.
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•
Recommendations developed through future updates to the Sewer Master Plan and SSMP.
Upon completion of the systemwide flow monitoring, smoke testing and CCTV inspection program,
the Town plans to update the Wastewater Collection System Master Plan (WCSMP) during Fiscal
Year 2027-2028 to incorporate the findings, reassess system needs, and refine future capital
improvement priorities. Information obtained through these efforts will provide a comprehensive
basis for evaluating the condition and performance of the collection system and will be used to
further prioritize rehabilitation and replacement projects, develop implementation schedules, update
cost estimates, and identify funding requirements for future phases of the Capital Improvement
Program (CIP). This ongoing planning process will help ensure that wastewater infrastructure
investments are strategically targeted to maintain system capacity, reduce the risk of sanitary sewer
overflows (SSOs), improve operational reliability, and support the long-term sustainability of the
Town's wastewater collection system.
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Element 9: Monitoring, Measurement and Program
Modifications
Requirements
The SSMP must include an Adaptive Management program that evaluates implementation
effectiveness and supports continuous improvement. The program must include:
•
•
•
•
•
Maintaining relevant information, including audit findings, to establish and prioritize Plan
activities
Monitoring implementation and measuring the effectiveness of each Plan element
Assessing the success of preventive operation and maintenance activities
Updating Plan procedures and activities based on performance evaluations
Identifying and tracking spill trends, including:
o Frequency
o Location
o Estimated volume
9.1 Monitoring and Evaluation
The Town of Colma conducts an annual review of wastewater collection system performance to
evaluate the effectiveness of its operation and maintenance programs, identify emerging issues, and
reduce the potential for sanitary sewer overflows (SSOs). This review supports the Town's ongoing
efforts to maintain regulatory compliance, protect public health and water quality, and improve the
long-term reliability of the collection system.
Town Implementation
As part of the annual performance review, Town staff evaluate:
•
•
•
•
•
•
Sanitary sewer overflow (SSO) occurrences, causes, and trends.
Maintenance and cleaning records.
CCTV inspection findings and condition assessment data.
Customer complaints and service requests.
Emergency response activities and corrective actions.
Recommendations provided by contracted service providers, including the City of South San
Francisco and the North San Mateo County Sanitation District (NSMCSD).
Town staff utilize:
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Town of Colma SSMP-2026
•
•
•
•
Historical system performance data.
SSO records and trend analyses.
Inspection and maintenance records.
Input and recommendations from contracted service providers.
This information is used to identify areas of the collection system with an increased risk of:
•
•
•
•
Sewer blockages.
Sanitary sewer overflows.
Excessive debris, root intrusion, or grease accumulation.
Recurring maintenance issues or operational deficiencies.
Locations identified as having elevated risk are added to or retained on the Town's Hot Spot List
and are subject to enhanced preventive maintenance measures, including:
•
•
•
•
Increased monitoring and field inspections.
More frequent cleaning and maintenance activities.
Follow-up CCTV inspections, as necessary.
Evaluation for potential rehabilitation or capital improvement projects.
Results of the annual review are used to update maintenance priorities, refine the Hot Spot Program,
support capital improvement planning, and identify opportunities for improving system performance.
Through this continuous monitoring and evaluation process, the Town proactively addresses system
deficiencies, reduces the risk of SSOs, and maintains the effectiveness of its Sewer System
Management Plan (SSMP).
9.2 SSMP Performance Review
The Town of Colma conducts an annual review and evaluation of its Sewer System Management
Plan (SSMP) to assess program effectiveness, verify regulatory compliance, and identify
opportunities for continuous improvement. The review is intended to ensure that the SSMP remains
current, reflects actual operational practices, and continues to support the Town's goal of minimizing
sanitary sewer overflows (SSOs).
Town Implementation
As part of the annual SSMP audit and performance review, the Town evaluates each SSMP element
to determine whether established goals, policies, and procedures are effectively implemented and
maintained. The review includes:
•
Evaluation of each SSMP element and its effectiveness in supporting collection system
operations and maintenance.
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Town of Colma SSMP-2026
•
•
•
Assessment of compliance with applicable Waste Discharge Requirements (WDRs),
including State Water Resources Control Board Order No. WQ 2022-0103-DWQ.
Review of changes in regulatory requirements, operational practices, and system conditions.
Identification of recommended updates, improvements, or corrective actions.
On an annual basis, and in coordination with the North San Mateo County Sanitation District
(NSMCSD) and other contracted service providers, the Town reviews:
•
•
•
•
•
•
Preventive maintenance activities and program effectiveness.
Sanitary sewer overflow (SSO) occurrences, causes, and trends.
Maintenance and inspection records.
Hot Spot Program performance and effectiveness.
Emergency response activities and corrective actions.
Capital improvement planning needs and system improvement priorities.
The findings of the annual review are used to determine whether existing programs are adequately
protecting public health, preserving water quality, and maintaining system reliability. Based on these
evaluations, the Town has determined that its preventive maintenance and inspection programs have
been effective in reducing the risk of SSOs, addressing system deficiencies, and achieving the
objectives of the SSMP.
Recommendations identified during the review process are incorporated into future operational,
maintenance, and capital improvement activities as appropriate. This continuous improvement
approach helps ensure that the SSMP remains an effective management tool for maintaining
regulatory compliance and supporting the long-term performance of the Town's wastewater
collection system.
9.3 Maintenance and Inspection Tracking
The Town of Colma utilizes a comprehensive maintenance and inspection tracking program to
document collection system activities, evaluate system performance, and support long-term asset
management. Maintenance and inspection records provide critical information for identifying system
deficiencies, prioritizing corrective actions, and maintaining compliance with the requirements of the
Sewer System Management Plan (SSMP).
Town Implementation
The Town coordinates closely with the North San Mateo County Sanitation District (NSMCSD)
and other wastewater service providers to perform routine maintenance and system inspections.
Under these agreements, maintenance activities include:
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•
•
•
•
Cleaning of approximately 50 percent of the collection system annually, resulting in
complete system cleaning on a two-year cycle.
Routine Closed-Circuit Television (CCTV) inspections to evaluate the structural and
operational condition of sewer mains.
Follow-up inspections of identified problem areas, as necessary.
Documentation of maintenance activities, inspection findings, and corrective actions.
Maintenance and inspection data are maintained in a computerized tracking system and are reviewed
regularly by Town staff to support operational and capital planning decisions.
The Town utilizes inspection and maintenance data to:
•
•
•
•
•
•
•
Update and prioritize projects within the Capital Improvement Program (CIP).
Identify sewer segments requiring point repairs, rehabilitation, or replacement.
Evaluate the structural condition and performance of collection system assets.
Identify existing and potential system deficiencies before failures occur.
Refine preventive maintenance schedules and cleaning frequencies.
Update the Town's Hot Spot Program and maintenance priorities.
Support planning, budgeting, and long-term asset management activities.
Inspection findings, maintenance records, and operational data are periodically reviewed to identify
trends, assess system reliability, and verify the effectiveness of maintenance practices. This ongoing
tracking and evaluation process enables the Town to proactively address infrastructure needs,
optimize maintenance resources, reduce the risk of sanitary sewer overflows (SSOs), and maintain
the long-term integrity of the wastewater collection system.
9.4 Performance Metrics and Data Tracking
The Town of Colma maintains and evaluates a variety of performance metrics to measure the
effectiveness of its Sewer System Management Plan (SSMP), assesses collection system
performance, and identify opportunities for continuous improvement. These metrics provide a basis
for evaluating operation and maintenance activities, tracking system trends, prioritizing corrective
actions, and reducing the risk of sanitary sewer overflows (SSOs).
Town Implementation
The Town compiles and reviews operational, maintenance, inspection, and overflow data on an
ongoing basis. Performance metrics are used to evaluate the effectiveness of preventive maintenance
programs, FOG control efforts, emergency response procedures, and capital improvement planning
activities.
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Key performance indicators tracked by the Town include:
•
•
•
•
•
•
•
•
•
•
•
•
Number of FOG inspections conducted annually.
Number of FOG-related issues identified annually.
Locations and frequency of FOG-related maintenance concerns.
Number, location, and volume of sanitary sewer overflows (SSOs).
Causes and contributing factors associated with SSOs.
Number and location of mainline sewer blockages.
Causes and trends associated with recurring blockages.
Linear feet of sewer mains cleaned annually.
Percentage of the collection system inspected by Closed-Circuit Television (CCTV).
Number and type of maintenance activities performed.
Hot Spot locations and associated maintenance history.
Corrective actions implemented in response to identified deficiencies.
The Town uses these performance metrics to:
•
•
•
•
•
•
•
Identify recurring maintenance and operational issues.
Evaluate the effectiveness of preventive maintenance and cleaning programs.
Assess trends in blockages, FOG accumulation, and SSOs.
Update and prioritize Hot Spot locations.
Support development and prioritization of Capital Improvement Program (CIP) projects.
Measure progress toward SSMP goals and performance objectives.
Improve system reliability and reduce the likelihood of future SSOs.
Performance data are reviewed during the Town's annual SSMP audit and program evaluation
process. Trends identified through data analysis are used to guide maintenance planning, operational
improvements, regulatory compliance efforts, and long-term infrastructure investment decisions.
This ongoing performance monitoring program helps ensure the continued effectiveness of the
SSMP and supports the Town's commitment to protecting public health, water quality, and the
integrity of its wastewater collection system.
9.5 Data Reporting and Trend Analysis
The Town of Colma utilizes operational and regulatory reporting data to monitor collection system
performance and identify trends that may indicate emerging maintenance or capacity concerns. As
shown in Exhibit 1 and the associated SSO trend graph, the Town tracks and analyzes data to
evaluate:
•
•
Spill frequency and annual occurrence trends.
Spill locations and recurring problem areas.
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•
•
•
Spill volumes and potential environmental impacts.
Causes of SSOs and system blockages.
Effectiveness of preventive maintenance and corrective actions.
All sanitary sewer overflow (SSO) incidents are documented, investigated, and reported in
accordance with applicable Waste Discharge Requirements (WDRs). Required spill reports are
submitted through the California Integrated Water Quality System (CIWQS) database, and the
resulting data are used to support annual SSMP performance evaluations, identify system
improvement opportunities, and guide future maintenance and capital improvement planning efforts
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Town of Colma SSO History
Incident
Date
No. of
SSO
SSO
Category
Location
Total
Volume
(gl)
Total
Caused By
Recovered
(gl)
2017
2
1&3
7801 El Camino
on C Street
215
175
Roots, Rags
2018
1
3
429 D Street
248
248
Roots, Rags
2019
0
-
-
-
-
-
2020
0
-
-
-
-
-
2021
2
3&1
C Street
391
391
Roots, rags
2022
0
-
-
-
-
-
2023
0
-
-
-
-
-
2024
1
1
7801 El Camino
on
2275
0
Roots, rags
2025
1
3
419 C Street
325
0
Roots, rags
EXHIBIT 1
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Town of Colma SSO Chart from 2017-2025
Number of SSO Incidents & Total Volume by Year
Chart 1
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Element 10: Internal Audits
Requirements
The SSMP shall include internal audit procedures appropriate to the size and performance of the
collection system, in compliance with Section 5.4 (Sewer System Management Plan Audits) of the
General Order.
The General Order requires that the Enrollee conduct an internal audit of its SSMP at a minimum
frequency of once every three (3) years.
The Legally Responsible Official (LRO) is responsible for:
•
•
Uploading the audit to the CIWQS database
Completing this submission within six (6) months after the end of each three-year audit
period
10.1 Audit Implementation
The Town of Colma conducts internal SSMP audits in accordance with the requirements of State
Water Resources Control Board Order No. WQ 2022-0103-DWQ. Internal audits are performed
at least once every three (3) years to evaluate SSMP implementation, verify regulatory compliance,
assess program effectiveness, and identify opportunities for continuous improvement.
Town Implementation
The Town's audit team may include:
•
•
•
Town staff responsible for administration, operations, and oversight of the wastewater
collection system.
Representatives from contracted service providers, including the North San Mateo County
Sanitation District (NSMCSD) and other agencies, as appropriate.
External engineering and regulatory consultants, when specialized technical expertise is
needed.
Consultants may provide support with:
•
•
•
Audit planning and coordination.
Data collection and documentation review.
Evaluation of SSMP implementation and program effectiveness.
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•
•
Preparation of audit findings and recommendations.
Development of the final audit report.
Upon completion of the audit, the Town's Legally Responsible Official (LRO) is responsible for
ensuring that the audit report is uploaded to the California Integrated Water Quality System
(CIWQS) database within the timeframe specified by the General Order. Audit findings are used to
update SSMP elements, improve operational practices, and guide future maintenance and capital
improvement activities.
10.2 Audit Components
The internal SSMP audit evaluates the effectiveness of the Town's wastewater collection system
management programs and determines whether SSMP objectives are being successfully achieved.
The audit includes a comprehensive review of operational, maintenance, emergency response,
regulatory compliance, and management activities.
Audit components include:
•
•
•
•
•
•
•
•
•
•
•
Evaluation of corrective actions implemented since the previous SSMP audit, with particular
emphasis on measures intended to reduce sanitary sewer overflows (SSOs), improve system
reliability, and protect public health and the environment.
Assessment of the adequacy of available personnel, equipment, financial resources, and
contractor support necessary to effectively operate, maintain, and manage the collection
system.
Evaluation of staff qualifications, training programs, and technical capabilities related to
sewer system operations and emergency response.
Review of preventive maintenance, inspection, and condition assessment activities.
Review of SSO records, trends, and corrective actions.
Assessment of the effectiveness of the Hot Spot Program and FOG control measures.
Evaluation of regulatory reporting, recordkeeping, and documentation practices.
Identification of SSMP deficiencies, gaps, or areas requiring improvement.
Development and implementation of corrective measures necessary to address identified
deficiencies.
Review of applicable municipal codes, ordinances, policies, and procedures to ensure
consistency with current regulatory requirements and the provisions of the General Order.
Evaluation of capital improvement planning efforts and progress toward implementing
recommended infrastructure improvements.
The results of the audit are documented in a formal audit report that summarizes findings, identifies
recommended corrective actions, and establishes implementation priorities, as appropriate. Audit
findings are incorporated into future updates of the SSMP and help support the Town's commitment
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to continuous improvement, regulatory compliance, and the effective management of its wastewater
collection system.
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Element 11: Communication Program
Requirements
The SSMP must include procedures for communication with:
•
•
•
The public, for:
o Spills or discharges resulting in closures of public areas
o Spills that enter or may impact sources of drinking water
The public and stakeholders, for:
o Development of the SSMP
o Implementation of the SSMP
o Updates to the SSMP
o Opportunities for public input
Owners and operators of systems that connect to the Town’s sewer system (including
satellite systems), for:
o System operation activities
o Maintenance coordination
o Capital improvement planning and implementation
11.1 Public Communication
The Town of Colma is committed to providing timely and accurate communication to the public
regarding sanitary sewer overflows (SSOs) and other wastewater-related incidents that may affect
public health, safety, or the environment. Public notification procedures are designed to ensure that
residents, businesses, and other affected parties receive appropriate information regarding potential
hazards and recommended protective measures.
The Town provides public notification for SSOs that may:
•
•
•
•
Impact public streets, parks, sidewalks, or other public areas.
Posse a risk to public health or safety.
Affect waters of the State, storm drainage systems, or drinking water sources.
Require public access restrictions or other protective measures.
Public notifications are issued in accordance with applicable:
•
•
State regulatory requirements.
Local agency notification procedures.
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•
Public health and environmental protection protocols.
When necessary, the Town coordinates notifications with regulatory agencies, wastewater service
providers, and public health officials to ensure a consistent and effective public communication
response.
11.2 SSMP Development and Public Participation
The Town recognizes the importance of public involvement in the development and continuous
improvement of its Sewer System Management Plan (SSMP). Opportunities for public review and
input are provided during the development, implementation, and periodic updates of the SSMP to
promote transparency and stakeholder participation.
The Town provides opportunities for public input during:
•
•
•
Initial development of the SSMP.
Periodic reviews and updates of the SSMP.
Significant revisions to wastewater management policies, programs, or procedures, as
appropriate.
The SSMP is made available to:
•
•
•
•
Members of the public including Council members
Regulatory agencies.
Wastewater service providers.
Interested stakeholders and community organizations.
By encouraging public participation and maintaining access to SSMP information, the Town
promotes awareness of wastewater management practices and supports the ongoing improvement of
collection system operations and maintenance programs.
11.3 Interagency and Stakeholder Coordination
Effective management of the wastewater collection system requires ongoing communication and
coordination between the Town and the agencies responsible for wastewater collection, treatment,
maintenance, and regulatory oversight. The Town maintains collaborative relationships with its
wastewater service providers and other stakeholders to support efficient system operation and
implementation of the SSMP.
The Town communicates and coordinates with:
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•
•
•
•
The North San Mateo County Sanitation District (NSMCSD).
The City of South San Francisco.
Regulatory agencies.
Engineering consultants and infrastructure planning partners.
Coordination activities include:
•
•
•
•
•
•
•
Collection system operation and maintenance activities.
Preventive maintenance and inspection programs.
Capital improvement planning and project implementation.
Emergency response and SSO notification procedures.
Regulatory compliance and reporting requirements.
SSMP implementation, review, and updates.
Public outreach and stakeholder engagement activities.
The Town also coordinates, as necessary, with owners and operators of sewer systems connected to
the Town's collection system regarding:
•
•
•
•
System operations and maintenance activities.
Emergency response coordination.
Capacity management and infrastructure planning.
Capital improvement project scheduling and implementation.
Through continued communication and interagency coordination, the Town promotes effective
wastewater system management, regulatory compliance, protection of public health and water
quality, and successful implementation of the Sewer System Management Plan.
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Town of Colma SSMP-2026
END
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ATTACHMENTS
Attachment A
Sewer System Map
Attachment B
Equipment List
Attachment C
Standard Details, Daly City & Colma
Attachment D
Sewer Spill Emergency Response Plan
Attachment E
General order WQ 2022-0103-DWQ
Attachment F
Communication Protocol
Attachment G
Call Out List
Attachment H
Sewer Pipe Blockage Control, City of South City
FOG SOP &Inspection Records
Attachment I
Colma Municipal Code- Sewer Related Provisions
Attachment J
Summary of Maintenance Contract with Daly City
Attachment K
City Council Minutes and Acknowledgement
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Attachment A
Sewer Map
Purpose:
The purpose of the Collection System Map is to provide a comprehensive visual representation of
the sanitary sewer system that enables personnel to rapidly locate sewer assets, assess overflow
impacts, identify affected areas, and coordinate response activities during a sanitary sewer overflow
emergency. The map supports timely decision-making, effective incident response, protection of
public health and the environment, and regulatory compliance.
References:
General Order for Sanitary Sewer Systems,
Order No. WQ 2022-0103-DWQ
Attachment D
D-4.1
Town of Colma GIS map
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Attachment B
Equipment List
Purpose
The purpose of this Sewer Emergency Response Equipment List is to identify and maintain the
essential tools, safety gear, and operational equipment required to effectively respond to sewer
system emergencies. This equipment supports personnel safety, rapid incident assessment,
containment, repair activities, and restoration of wastewater services while minimizing risks to
public health, the environment, and infrastructure.
References:
General Order for Sanitary Sewer Systems,
Order No. WQ 2022-0103-DWQ
Attachment D
D-4.4
Town of Colma Equipment Inventory List
Daly City Equipment Inventory List
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Town of Colma SSMP-2026
Town of Colma
Sewer Overflow Initial Response Equipment/ Material
•
10”–16” Multi Plug w/Seal Ribs
•
18”–24” Multi Plug
•
5/8” Pole Attachment
•
20’ Safety Inflation Rope Hose
•
Telescopic Aluminum Pole
•
Water Pump
•
Safety Manuals
•
Public Warning Signs
•
Barricades and Cones
A current copy of the Product Safety Manual for plug and pump operations shall be
maintained in the Maintenance Supervisor's Office and incorporated into the annual Sewer
Overflow Training curriculum.
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Daly City
Sewer Overflow Emergency Response Equipment/ Material
In Addition to the Town’s Equipment, during emergency response to overflow, the Daly City
responding team utilizes their equipment is described in Daly City SERP located at the Link
below:
In addition to the Town's equipment resources, the Daly City response team may utilize
equipment identified in the Daly City Sewer Emergency Response Plan (SERP) when
responding to overflow emergencies. Details of the available equipment can be found at the
link below.
Daly City Sewer System Management Plan
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Attachment C
Standard Details, Daly City & Colma
Purpose
The Town of Colma Standard Specifications for Sewer Projects establish uniform technical,
construction, material, testing, and inspection requirements for the design, installation, rehabilitation,
and maintenance of sewer system facilities. The purpose of these specifications is to ensure that all
sewer projects are constructed in a safe, reliable, and consistent manner; protect public health and
the environment; maintain compliance with applicable regulatory requirements; and preserve the
long-term integrity and performance of the Town's wastewater collection system. These standards
also provide clear guidance to engineers, contractors, developers, and inspectors involved in sewerrelated work within the Town.
References:
General Order for Sanitary Sewer Systems,
Order No. WQ 2022-0103-DWQ
Attachment D
D-5.1
The Town of Colma's wastewater collection system is interconnected with both the North San Mateo
County Sanitation District (NSMCSD) and the City of South San Francisco wastewater systems. As
a result, sewer facilities within the Town are subject to the applicable standards and requirements of
the receiving jurisdiction. Standard specifications governing the design, construction, inspection,
testing, and maintenance of sewer facilities for each jurisdiction are provided through the links
below. Projects shall comply with the standard specifications of the jurisdiction to which the sewer
facility is connected to ensure system compatibility, operational reliability, and regulatory
compliance.
The current standard specifications applicable to sewer facilities within the Town of Colma can be
accessed using the links below:
•
Town of Colma: https://www.colma.ca.gov/standards/
•
North San Mateo County Sanitation District (NSMCSD)/Daly City:
https://www.dalycity.org/581/Standards-Specifications
•
City of South San Francisco: https://www.ssfca.gov/Departments/PublicWorks/Divisions/Engineering-Division/City-Standard-Details
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Attachment D
Sewer Spill Emergency Response Plan
Purpose
The Sewer Overflow Emergency Response Plan (SERP) is intended to ensure a prompt, organized,
and effective response to sanitary sewer overflows (SSOs). The plan establishes procedures for spill
notification, containment, cleanup, reporting, public health protection, and corrective actions to
minimize impacts on the public, the environment, and water quality. By clearly defining response
responsibilities and actions, the SERP helps sewer system operators comply with regulatory
requirements and reduce the risks associated with sewage spills
The Town of Colma Sewer Spill Emergency Response Plan (SERP) has been prepared as a
companion document to satisfy the requirements of the General Waste Discharge Requirements
(GWDR) Order No. WQ 2022-0103-DWQ.
References:
General Order for Sanitary Sewer Systems,
Order No. WQ 2022-0103-DWQ
Attachment D
D-6.
Town of Colma
https://www.colma.ca.gov
Town of Colma SERP
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Attachment E
General order WQ 2022-0103-DWQ
Purpose
The purpose of the order is to prevent sewage spills, protect public health and water quality, and
ensure that sewer system owners and operators implement effective maintenance, monitoring,
reporting, and spill response programs. The order also provides a consistent statewide regulatory
framework to reduce the risk of sewer overflows and safeguard California’s surface waters and
groundwater from pollution
All eleven required elements of General Order WQ 2022-0103-DWQ are addressed in the Town of
Colma's Sanitary Sewer Management Plan (SSMP) and its companion document, Attachment D:
Sewer Overflow Emergency Response Plan (SERP). These documents collectively describe the
policies, procedures, and operational practices implemented to maintain the sanitary sewer system,
prevent sewer spills, and ensure compliance with the requirements of the General Order. A copy of
the General Order WQ 2022-0103-DWQ can be obtained through the link provided below.
https://www.waterboards.ca.gov/water_issues/programs/sso/docs/electronic-sewer-systemservice-area-boundary-map-specifications.pdf
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Attachment F
Communication Protocol
Purpose
The purpose of the Communication Protocol is to promote clear, timely, and effective
communication among Town of Colma staff, responding agencies, regulatory agencies and affected
stakeholders during the management of a sanitary sewer overflow (SSO) event. The protocol
provides a structured framework for sharing information, coordinating response activities, reporting
conditions, and escalating critical issues as needed.
References:
General Order for Sanitary Sewer Systems,
Order No. WQ 2022-0103-DWQ
Attachment D
D-6
CHART 2
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Chart 2
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Attachment G
Callout List
Purpose
Maintaining an up-to-date callout list is essential for an effective response to a sewer
overflow emergency. A current callout list ensures that the appropriate personnel,
contractors, regulatory agencies, and emergency response partners can be contacted
quickly and efficiently when an incident occurs.
References:
General Order for Sanitary Sewer Systems,
Order No. WQ 2022-0103-DWQ
Attachment D
D-6
TABLE 1
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Town of Colma SSMP-2026
Town of Colma
Town of Colma Main Line
650 757 8888
Town of Colma -After Hour
650 997 8321
Public Works Supervisor
650 575 8888
Associate Engineer
650 757 8894
Public Works Director
650 757 8888
NSMCSD (Daly City)
Water & Wastewater Resources
Collection System Field Supervisor
650 238 7776
Collection System Field Supervisor
650 515 0262
Collection System Field Supervisor
650 515 5558
Collection System Manager
650 380 7656
Water/Wastewater Resources Director
650 991-8206
NSMCSD (Daly City) Standby Cell Phone
650 740 2573
City of South San Francisco
Business Hours
650 877 8550
Non-Business Hours
650 973 3333
Standby 1
650 333 2265
Standby 2
650 333 2264
TABLE 1
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Attachment H
Sewer Pipe Blockage Control Program
FOG SOP & Inspection
Purpose
The Sewer Pipe Blockage Control Program is designed to prevent sewer system backups and
overflows by reducing the accumulation of fats, oils, and grease (FOG) in sewer pipelines. Town
of Colma uses the City of South San Francisco FOG inspection Procedure (SOP).
References:
General Order for Sanitary Sewer Systems,
Order No. WQ 2022-0103-DWQ
Attachment D
D-7
TABLE 2
City of South San Francisco Link to SSMP/FOG Program
https://www.ssfca.gov/files/assets/public/v/1/public-works/documents/sewersystem-management-pl.pdf
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NAME
Site Address
Category
Priority
FY
2021
CSG
FY
21-22
FY
2223
FY
2324
CSG
FY
2425
x
FY
2526
FY
2627
Peninsula
Reflections
205 COLLINS
AVE
FOOD
M
SOUTHWEST
CONCESSIONS KB
2 COLMA BLVD
FOOD
H
HONEY BAKED
HAM
11 COLMA BLVD
FOOD
H
T
Sweet Honey
Desserts
15 COLMA BLVD
FOOD
L
CSG
MANILA EATERY
45 COLMA BLVD
FOOD
M
x
x
x
Southwest
Concessions, Inc.
91 COLMA BLVD
FOOD
M
x
x
x
BURGER KING
111 COLMA
BLVD
FOOD
H
T
T
x
RAISING CANE'S
CHICKEN
FINGERS #941
SWEET DREAMS
BAKERY
121 COLMA
BLVD
FOOD
H
7743 EL
CAMINO REAL
FOOD
M
LUCKY CHANCES
CASINO
1700 HILLSIDE
BLVD
FOOD
H
CSG
BEVERAGES &
MORE
4915 JUNIPERO
SERRA BLVD
FOOD
H
CSG
YIFANG TAIWAN
FRUIT TEA,
COLMA
Black Bear Diner
4923 JUNIPERO
SERRA BLVD
FOOD
M
4927 JUNIPERO
SERRA BLVD
FOOD
H
T
MOMIJI JAPANESE
RESTAURANT
4931 JUNIPERO
SERRA BLVD
FOOD
M
CSG
x
x
ROUND TABLE
PIZZA
4935 JUNIPERO
SERRA BLVD
FOOD
M
CSG
x
x
House of Bagels
4945 JUNIPERO
SERRA BLVD
FOOD
M
TARGET T0320
5001 JUNIPERO
SERRA BLVD
FOOD
H
Panda Express
5035 JUNIPERO
SERRA
FOOD
H
x
T
x
T
T
x
x
x
x
x
x
CSG
x
x
x
x
T
x
x
CSG
x
x
x
x
x
x
x
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NAME
Site Address
Category
Priority
FY
2021
FY
21-22
FY
2223
FY
2324
FY
2425
FY
2526
FY
2627
x
Wingstop
5045 JUNIPERO
SERRA BLVD
FOOD
M
Philz Coffee
5055 JUNIPERO
SERRA BLVD
FOOD
M
SIZZLER #629
5025
JUNIPERRO
SERRA BLVD
1655 MISSION
RD
FOOD
M
FOOD
M
735
SERRAMONTE
BLVD
970
SERRAMONTE
BLVD
990
SERRAMONTE
BLVD, SUITE D
990
SERRAMONTE
BLVD
990
SERRAMONTE
BLVD, SUITE A
990
SERRAMONTE
BLVD
FOOD
M
FOOD
M
x
x
x
FOOD
M
x
x
x
FOOD
M
x
x
x
FOOD
M
x
x
x
FOOD
M
Molloy's Tavern
Dollar Tree #4429
ONO HAWAIIAN
BBQ
CHIPOTLE
MEXICAN GRILL
#1187
POPEYES
LOUISIANA
KITCHEN
Starbucks Coffee
#14424
POKE BOWL
X
x
T
x
x
x
x
CSG
x
x
x
Town Inspection
Priority Code
L
M
H
TABLE 2
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Attachment I
Town of Colma Municipal Code- Sewer Related Provisions
The Town of Colma Ordinance establishes requirements to protect the public sewer system from
blockages, backups, and sanitary sewer overflows caused by the improper discharge of fats, oils,
and grease (FOG). The ordinance requires food service establishments to install and properly
maintain grease control devices and follow best management practices to prevent FOG from entering
the sewer system.
References:
General Order for Sanitary Sewer Systems,
Order No. WQ 2022-0103-DWQ
Attachment D
D-3
TABLE 3
Town of Colma Municipal Code 3.0- Environmental Protections
https://www.colma.ca.gov/documents/cmc-3-00-table-contents-environmental-protections/
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Section
No.
3.04.010
3.04.020
3.04.030
3.04.040
3.04.050
3.04.060
Title
3.04.080
3.04.090
3.04.100
3.04.110
3.04.120
3.04.130
3.04.140
Purpose
Disposal of Wastes
Treatment of Waste Required
Individual Sewage Disposal System
Regulation of Wastewater Discharges – South San Francisco System
Regulation of Wastewater Discharges – North San Mateo County Sanitation District
System
Special Provisions with Respect to Acceptance of Deleterious Wastes and Industrial
Wastes
Construction of Side Sewers and Connection with Main Sewers
Construction and Extension of Public Sewers
Relief on Application
Relief on Council's Own Motion
Powers and Authorities of Inspectors
Fees for Connecting City of South San Francisco Sewer System
Fees for Connection to North San Mateo County Sanitation District Sewer System
3.04.150
3.04.160
Fees and Deposits, Miscellaneous
Fees for Sewer Service Provided Through City of South San Francisco Sewer System
3.04.170
3.04.180
3.04.190
3.04.200
3.04.210
3.04.220
3.04.230
3.04.240
3.04.250
3.04.260
3.04.270
3.04.280
3.04.290
3.04.300
3.04.310
3.04.320
3.04.330
Fees for Sewer Service Provided Through NSMCSD Sewer System
Payment of Sewer Service Charges
Fees: Permit and Inspection
No Discharge or Release of Indebtedness
Notification
Condemned Work
All Costs Paid By Owner
Street Excavation Permit
Liability
Time Limit on Permits
Notice of Violation
Disconnection
Public Nuisance Abatement
Means of Enforcement Only
Misdemeanor
Liability for Violation
Protection from Damage
TABLE 3
3.04.070
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Attachment J
Summary of Maintenance Contract with Daly City
Purpose:
The purpose of the sewer maintenance agreement between the Town of Colma and the North San
Mateo County Sanitation District (NSMCSD) is to establish a cooperative framework for the
inspection, cleaning, repair, and maintenance of shared sewer infrastructure. The agreement helps
ensure the reliable operation of the wastewater collection system, reduces the risk of sewer
blockages and overflows, protects public health and the environment, and clearly defines the
responsibilities, services, and costs associated with maintaining the sewer system within the service
area.
References:
General Order for Sanitary Sewer Systems,
Order No. WQ 2022-0103-DWQ
Attachment D
D-3
Excerpt From the Original Signed Agreement for
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Excerpt From the Original Signed Agreement for
Collection System Maintenance Services
Purpose
The purpose of this Agreement is for the District to provide Collection System Maintenance
services to the Town for approximately 20,836 linear feet of existing sanitary sewer mains that flow
into the South San Francisco sewer system.
Scope of Services
a. Routine Pipeline Maintenance & Video Inspection. The District will perform routine
maintenance of pipelines and video inspection for the existing 20,836 linear feet of sanitary
sewer mains that discharge from the Town into the South San Francisco system. District
personnel will clean all 20,836 linear feet of mains and television inspect one-half of the
system, or 10,418 linear feet, on a schedule that is approved by both parties. The District’s
level of service will be consistence with that performed under the District’s preventive
maintenance program for the District Sanitary Sewer System.
b. Mainline and Sewer Lateral Response: The District shall provide corrective maintenance
(including emergency call service) on the existing twenty thousand eight hundred thirty-six
linear feet of sanitary sewer mains that discharge from the Town into the South San
Francisco system. District estimates two (2) maintenance calls annually to address system
blockages and reporting.
c. Collection System Source Control: District will perform Collection System source control
inspection of affected commercial businesses. Source Control inspection involves
compliance with applicable federal, state and local rules and regulations associated with
fats, oils and grease (FOG), as well as adherence to Best Management Practices avoiding
illicit discharge into the sanitary system. The affected commercial businesses include
restaurants, automotive repair and shopping centers within the area. Both parties understand
and agree that unforeseen enforcement requirements would require additional work and as
such, are not covered under this Agreement. If Town desires to have the District perform
such supplemental work, costs would be covered under an actual time and materials invoice,
and require written approval from the Town prior to commencement of such work
Work Schedule
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Town of Colma SSMP-2026
a. District shall provide a work schedule to the Town showing the dates, times and locations
that work is anticipated to begin and end. The schedule shall be subject to Town's approval,
which approval shall not be unreasonably withheld.
b. District will notify the Town when work cannot continue due to delays, including but not
limited to inclement weather.
c. District will use its best efforts to complete work in a continuous manner until all sewer
lines are satisfactorily cleaned under the terms of this Agreement.
d. You can copy and paste the above directly into Microsoft Word, and it will preserve the
heading and subsection formatting.
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Attachment K
City Council Minutes and Acknowledgement
For staff Report:
Staff are requesting City Council to recertify and approve the Town’s Sanitary Sewer
Management Plan (SSMP) dated September 30, 2026. Recertification of the Town’s SSMP will
satisfy compliance with the General Order. The Town will then complete the SSMP
certification process and upload it into the SWRCB’s electronic database.
To be added after Council meeting.
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Town of Colma SSMP-2026
Town of Colma 2026 Sanitary Sewer Management Plan
Change Log*
Next Plan Update: October 2032
Rev. #
•
Date of
Change
SSMP
Elements
Summary of Change
A record of all revisions and updates made to the Sewer System Management Plan prior to
the next Plan update in October 2032.
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AGENDA ITEM 7.
STAFF REPORT
TO:
Mayor and Members of City Council
FROM:
Brad Donohue, Director of Planning and Public Works
VIA:
Daniel Barros, City Manager
MEETING DATE: Wednesday, October 28, 2026
SUBJECT:
Submittal of Cycle 8 Pedestrian and Bicycle Program Funding Applications
for the Serramonte Boulevard, Junipero Serra Boulevard, and I-280
Intersection Reconfiguration Project (PID Phase)
RECOMMENDATION
Staff recommends that the City Council adopt the following:
RESOLUTION SUPPORTING THE PROJECT INITIATION DOCUMENT (PID) FOR THE
SERRAMONTE BOULEVARD, JUNIPERO SERRA BOULEVARD, AND I-280 INTERSECTION
RECONFIGURATION PROJECT; AUTHORIZING SUBMITTAL OF AN APPLICATION TO THE
SAN MATEO COUNTY TRANSPORTATION AUTHORITY FOR CYCLE 8 PEDESTRIAN AND
BICYCLE PROGRAM FUNDING; AND FINDING THE ACTION EXEMPT FROM THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT PURSUANT TO CEQA GUIDELINES SECTION 15306
COUNCIL ADOPTED VALUES
The Serramonte Boulevard, Junipero Serra Boulevard, and I-280 Intersection Reconfiguration
Project advances the Council-adopted value of being visionary by creating safer, more
attractive, and more sustainable travel options for people who walk, bike, or use public
transportation when traveling through this intersection.
BACKGROUND
The intersection of Junipero Serra Boulevard, Serramonte Boulevard, and Interstate 280 is a
signalized, five-legged junction that incorporates direct access to the I-280 on-ramp. This
complex configuration creates overlapping turning paths, numerous conflict points, limited sight
distance, and little reaction time for drivers navigating the intersection.
The Town of Colma Systemic Safety Analysis Report (2018) and the Countywide Local Road
Safety Plan, adopted by the Town in 2024, identify the Serramonte Boulevard, Junipero Serra
Boulevard, and I-280 Intersection Reconfiguration Project as a high-priority safety concern. The
proposed project would simplify the intersection, improve bicycle safety and vehicle operations,
and complement the adjacent, ongoing Serramonte Boulevard Bicycle and Pedestrian
Improvement Project (Phase I).
Page 156 of 178
AGENDA ITEM 7.
In coordination with Caltrans and the City of Daly City, the Town proposes to remove the direct
I-280 on-ramp connection from Junipero Serra Boulevard and convert the junction to a
conventional four-legged intersection. The revised ramp configuration will match existing
operations upstream of the ramp meter while preserving all current travel movements to I-280
and maintaining existing lane numbers and arrangements. Proposed improvements include:
• Remove the fifth intersection leg, the diagonal on-ramp connection from Junipero Serra
Boulevard.
• Widen westbound Serramonte Boulevard between Junipero Serra Boulevard and the new
two-lane connection to the eastbound I-280 on-ramp.
• Modify the eastbound on-ramp connection to tie into the existing ramp south of the ramp
meter.
• Use clear striping to define the two northbound Junipero Serra Boulevard lanes departing
the intersection.
• Install dedicated bicycle lanes approaching the intersection, including treatments at rightturn lanes.
• Revise signs and pavement markings to eliminate ambiguous turning movements and
clearly channelize permitted turns.
Per Caltrans requirements, the Project Initiation Document (PID) is required to be developed
and approved by Caltrans before any major or high complexity project can be programmed and
constructed on the State Highway System. The PID is the first formal, pre-programming stage
in the project development life cycle that bridges long-term transportation planning and actual
projects. Its primary purpose is to establish a formal agreement between the sponsor agency
and Caltrans on a project's Scope, Schedule, and Cost Estimate before any commitment of state
capital funds or inclusion in state programming documents.
ANALYSIS
On August 31, 2026, the San Mateo County Transportation Authority (SMCTA) issued a Call for
Projects for the Cycle 8 Pedestrian and Bicycle Program. The program provides funding for
projects that improve access and safety for people walking and bicycling throughout San Mateo
County.
Projects funded through this call must advance the following program goals:
• Reduce congestion by safely connecting communities and neighborhoods with schools,
transit, and employment destinations.
• Close gaps and address barriers in the bicycle and pedestrian network, including major
roads, rail corridors, and highways.
• Improve existing facilities so they are safer and more accessible for people walking and
bicycling.
• Make walking and bicycling safer and more convenient for people of all ages and abilities.
The SMCTA Strategic Plan 2025–2029 continues the combined Measure A and Measure W
Pedestrian and Bicycle Program in alignment with Measure A goals and Measure W core
principles. Funding in each call-for-projects cycle is allocated among three categories: 90% for
Competitive Plans and Capital Projects, 5% for Education and Encouragement Projects, and 5%
Page 157 of 178
AGENDA ITEM 7.
for Safe Routes to School.
Approximately $24.7 million in Measure A and Measure W funds may be available for projects
that score highest under the program’s evaluation criteria. The anticipated distribution is
summarized below.
• Competitive Plans and Capital Projects (maximum request: $2 million for preconstruction
and $3.5 million for construction)
o Mid/Large Jurisdictions: $15.6 million
o Small/Coastal Jurisdictions: $6.6 million
• Education and Encouragement Projects (maximum request: $250,000)
o $1,235,193
• Safe Routes to School (administered by SMCOE)
o $1,235,193
The Town proposes to request $810,000 from the Competitive Plans and Capital Projects
allocation for small jurisdictions. A $90,000 local match would bring the total PID-phase budget
to $900,000.
DETAILED DESCRIPTION OF THE PROJECT
The project involves preparation of the PID for the Serramonte Boulevard, Junipero Serra
Boulevard, and I-280 Intersection Reconfiguration Project. Key scope elements include
eliminate the fifth leg serving the I-280 on-ramp; widen westbound Serramonte Boulevard for a
two-lane eastbound I-280 on-ramp connection; modify the eastbound on-ramp; upgrade traffic
signals; and improve signs, pavement markings, and bicycle lane treatments. These
enhancements will significantly reduce conflict points, clarify travel paths, and establish safer,
more predictable conditions for all roadway users.
Because the project affects the State Highway System, Caltrans requires an approved PID
before the project can advance to programming and subsequent phases. For this effort, the PID
will take the form of a Project Study Report-Project Development Support (PSR-PDS) to define
the project scope, preliminary schedule, and cost estimate needed for future environmental
review, design, and funding decisions.
Page 158 of 178
AGENDA ITEM 7.
FISCAL IMPACT
The estimated cost of the Project Initiation Document (PID) phase is estimated to be in the
range of $900,000 for the preparation of Project Study Report-Project Development Support
(PSR-PDS). If Cycle 8 funding is awarded, the proposed funding plan for the PID phase will be
as follows:
• Cycle 8 Bicycle and Pedestrian Grant
Program Funding Request:
$810,000
• CIP Reserves (Local Match 10%):
$ 90,000
• Total Budget (PID Phase):
$900,000
ENVIRONMENTAL
The City Council’s adoption of the resolution is exempt from environmental review under the
California Environmental Quality Act (CEQA) pursuant to CEQA Guideline Section 15306 as it
constitutes information collection that will allow for a potential project to be designed and
evaluated prior to any approval or adoption. At the time the potential project is fully designed,
any applicable CEQA review required will be available to the discretionary decision-makers for
consideration.
ALTERNATIVES
The City Council may choose not to adopt the resolution. Staff does not recommend this
alternative because it would forfeit an opportunity to secure outside funding for the required
PID phase and delay progress on safety improvements at this high-priority intersection.
CONCLUSION
Staff recommends that the City Council adopt the attached resolution and authorize submittal of
the Cycle 8 Pedestrian and Bicycle Program funding application.
ATTACHMENTS
A.
Resolution
Page 159 of 178
RESOLUTION NO. 2026-__
OF THE CITY COUNCIL OF THE TOWN OF COLMA
RESOLUTION SUPPORTING THE PROJECT INITIATION DOCUMENT (PID) FOR THE
SERRAMONTE BOULEVARD, JUNIPERO SERRA BOULEVARD, AND I-280
INTERSECTION RECONFIGURATION PROJECT; AUTHORIZING SUBMITTAL OF AN
APPLICATION TO THE SAN MATEO COUNTY TRANSPORTATION AUTHORITY FOR
CYCLE 8 PEDESTRIAN AND BICYCLE PROGRAM FUNDING; AND FINDING THE
ACTION EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT
PURSUANT TO CEQA GUIDELINES SECTION 15306
The City Council of the Town of Colma does resolve as follows:
1.
Background
(a) The Town of Colma (Sponsor) has identified the intersections of Junipero Serra Boulvard
and Interstate 280 with Serramonte Boulevard as a safety concern in the Town of Colma
Systematic Safety Analysis Report (2018) and the Countywide Local Road Safety Plan,
adopted by the Town in 2024.
(b) The Sponsor proposes to remove the direct I-280 on-ramp connection from Junipero Serra
Boulevard and convert the junction to a conventional four-legged intersection for the
Serramonte Boulevard, Junipero Serra Boulevard, and I-280 Reconfiguration Project-PID
Phase (Project). The revised ramp configuration will match the existing operations
upstream of the ramp meter while preserving the current travel movements to I-280 and
maintaining existing lane numbers and arrangements. Per Caltrans requirements, Project
Initiation Document (PID) is required to be developed and approved by Caltrans before
any major or high complexity project can be programmed and constructed on the State
Highway System. For this effort, the PID will take the form of a Project Study ReportProject Development Support (PSR-PDS) to define the project scope, preliminary
schedule, and cost estimate needed for future environmental review, design, and funding
decisions.
(c) It is estimated to cost 900,000 for the preparation of the Project Study Report-Project
Development Support.
(d) The Sponsor is seeking $810,000 in funding for the Project.
(e) The San Mateo County Transportation Authority (SMCTA) issued a Call for Projects for the
Cycle 8 Measures A and W Pedestrian and Bicycle Program on August 31, 2026.
(f) A Primary Grant Agreement has been executed between the Sponsor and the SMCTA on
April 15, 2025.
(g) The SMCTA requires the Sponsor’s governing board to adopt a resolution:
(i)
Supporting the Project and application for $900,000 in SMCTA Measures A and W
Pedestrian and Bicycle Program funds for Project, and
Reso 2026-__, Serramonte Boulevard, Junipero Serra Boulevard, and I-280 Intersection Reconfiguration
Project (PID Phase)
Page 1 of 3
Page 160 of 178
2.
(ii)
Committing the Sponsor to the completion of the Project, including the
commitment of matching funds in the amount of $90,000 needed for
implementation, and
(iii)
Certifying that any funds awarded by the SMCTA will be used to supplement
existing funds for program activities, and will not replace existing funds or
resources, and
(iv)
If funds are awarded, authorizing the Sponsor's City Manager, or designee, to
sign a project supplement with the SMCTA for SMCTA Measures A and W
Pedestrian and Bicycle Program funding for the Project and to take any other
actions necessary to give effect to this resolution and execute applicable
amendments.
Approval and Authorization
Now, therefore, be it resolved by the City Council of Town of Colma that the Sponsor:
(a) Directs staff to submit an application to the San Mateo County Transportation Authority
for Measures A and W Pedestrian and Bicycle Program funds for $900,000 for the
Serramonte Boulevard, Junipero Serra Boulevard, and I-280 Intersection Reconfiguration
Project (PID Phase);
(b) Authorizes the City Manager, or his/her designee, to execute a project supplement with
the San Mateo County Transportation Authority to encumber SMCTA Measures A and W
Pedestrian and Bicycle Program funds;
(c) Commits to completing the Project, including contributing $90,000 of matching funds
needed for Project implementation, if the requested SMCTA funds are awarded;
(d) Certifies that any funds awarded by the SMCTA will be used to supplement existing
funds for the Project, and will not replace existing funds or resources;
(e) Authorizes the City Manager or designee to take any other actions necessary to give
effect to this resolution and execute applicable amendments.
Reso 2026-__, Serramonte Boulevard, Junipero Serra Boulevard, and I-280 Intersection Reconfiguration
Project (PID Phase)
Page 2 of 3
Page 161 of 178
Certification of Adoption
I certify that the foregoing Resolution 2026-__ was duly adopted at a regular meeting of said City
Council held on October 28, 2026 by the following vote:
Name
Voting
Aye
Present, Not Voting
No
Abstain
Absent
Not Participating
Carrie Slaughter, Mayor
Helen Fisicaro
Joanne F. del Rosario
Thomas Walsh
Ken Gonzalez
Voting Tally
Dated ______________________
___________________________________
Carrie Slaughter, Mayor
Attest: ____________________________
Michelle Estabillo, City Clerk
Reso 2026-__, Serramonte Boulevard, Junipero Serra Boulevard, and I-280 Intersection Reconfiguration
Project (PID Phase)
Page 3 of 3
Page 162 of 178
AGENDA ITEM 8.
STAFF REPORT
TO:
Mayor and Members of City Council
FROM:
Nathan Bassett, Administrative Services Director
VIA:
Daniel Barros, City Manager
MEETING DATE: Wednesday, October 28, 2026
SUBJECT:
Updates to Colma Administrative Code Subchapter 3.05, Benefits,
Subchapter 4.01, Budget Procedures and Reserve Policy, and Subchapter
4.05, Bank Signature, Transfer Authority, Internal Control
RECOMMENDATION
Staff recommends that the City Council adopt the following resolutions:
RESOLUTION AMENDING COLMA ADMINISTRATIVE CODE SUBCHAPTER 3.05 TO ADD A
NEW SECTION 3.05.190, RELATING TO A MOBILE PHONE ALLOWANCE PURSUANT TO
CEQA GUIDELINE 15378
RESOLUTION AMENDING COLMA ADMINISTRATIVE CODE SUBCHAPTER 4.01 RELATING TO
BUDGET PROCEDURES AND RESERVE POLICIES, AND SUBCHAPTER 4.04, RELATING TO
BANK SIGNATURE, TRANSFER AUTHORITY, AND INTERNAL CONTROL, ALL PURSUANT TO
CEQA GUIDELINE 15378
COUNCIL ADOPTED VALUES
The Staff recommendation is consistent with the Council adopted values of:
• Fairness: Ensuring that the Town’s Administrative Code reflects the most recent
changes to staff benefits.
• Responsibility: Periodic review and update of the Town’s Administrative Code is the
responsible action, to ensure that the code reflects the current Town operating
environment and that staff have access to a compiled resource of Town
administrative policies.
• Vision: Amending fiscal policies to reflect the current needs of the organization and
prepare for potential efficiencies provided by the incoming financial system.
BACKGROUND
During the FY 2026-27 budget adoption, the City Council approved the option for a mobile
device allowance for unrepresented staff with Town-issued mobile phones.
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AGENDA ITEM 8.
After adoption of the Town’s FY 2026-27 Adopted Budget on June 10, 2026, staff conducted a
review of the Town’s Administrative Code for any updates that may be necessary, which are
structured across two (2) chapters of the Administrative Code: Chapter 3 – Personnel Policies;
and Chapter 4 – Financial Management.
Chapter 3 updates relate to the new Mobile Phone Allowance. For input on the Mobile Phone
Allowance, staff consulted policies from the City of Mission Viejo and the Town of Hillsborough
to develop a policy that reflects the needs of the Town in offering the phone allowance.
Town staff have also been preparing for the implementation of a new financial system, which
includes a myriad of new features and functions. Upon review of Chapter 4, staff focused on
updates related to the functionality of the new system, and toward updating practices that
inhibited timely delivery of invoice payments.
Some minor adjustments to grammar or spelling were made in the process, and the chapters
presented in this update are focused primarily on the administrative duties of staff.
ANALYSIS
The amendments proposed to the Town’s Administrative Code are intended to cover multiple
topics, including the addition of a cellular phone allowance, adjustments to the state mandated
trainings, and the affected individuals, as well as update of numerous fiscal policies to reflect
anticipated changes in finance operations. Staff are also recommending clarification of language
regarding certain personnel policies to ensure that current Town practices are reflected in the
Administrative Code.
The proposed changes are organized into chapters and subchapters, as follows:
Chapter 3 – Personnel Policies
Subchapter 3.05 – Benefits
3.05.190 Mobile Phone Allowance – Proposed update to codify the mobile device allowance that
City Council approved as an option for unrepresented staff that currently possess a Town-issued
work cell phone, as part of the FY 2026-27 budget process. The amendment states that the
stipend amount will be set during the budget, to allow for flexibility in the amount and reduce
the need to update the Administrative Code for changes to the proposed allowance amount.
City Council will be notified of any changes in the amount during the budget process, and the
justification for such changes. The current stipend amount was set at $50 per month during the
FY 2026-27 budget process.
Paragraphs (a) through (c) provide minimum service requirements for the personal mobile
phones used by staff to receive the mobile phone allowance; dictate the requirements for
phone number disclosure; and inform staff of the obligation to either have their personal
cellular phone number published or use specific phone applications for work-related activity.
Paragraph (d) states that the mobile phone allowance is paid out biweekly on a pro rata basis,
and that mobile phone allowances are considered taxable income according to the federal
Page 164 of 178
AGENDA ITEM 8.
Internal Revenue Service (IRS) code.
Paragraphs (e) through (m) further elaborate on the duties of Town staff to maintain their
mobile phones, ensure that they are secured by a password or electronic security feature, and
provide notification to their immediate supervisor and the City Manager to any changes in
phone number, or in the case the device is lost, stolen, broken, or breached. Employees
receiving the mobile phone allowance are responsible for replacement of the device in the event
that anything happens to it, and must replace it within 5 business days of the date on which
they no longer have an active device.
Paragraph (f) denotes that employees are ineligible for the mobile phone allowance during
periods when they are not conducting their normal work functions, including periods during
which they are on leave for disability, workers’ compensation, or other periods where the
employee is not working.
Paragraph (m) describes the employee’s duty to cooperate with disclosure requirements under
the California Public Records Act (CPRA), and to cooperate in good faith with Town requests to
comply with the CPRA requests.
Paragraph (n) allows the mobile phone allowance to be applied retroactively at the discretion of
the City Manager. This will allow the City Manager to ensure that staff are paid for time when
they have been using their personal mobile phone, in such instances where there is a need for
them to use a mobile device to conduct Town business prior to the approval of their mobile
phone allowance. A few staff may request reimbursement back to July 1, 2026, for business use
of personal mobile phones in that time period, with City Manager approval.
Chapter 4 – Financial Management
4.01 – Budget Procedures and Reserve Policies
4.01.010 Purposes, 4.01.020 Definitions, 4.01.090 Budget Administration, and 4.01.190 Annual
Surplus - Proposed updates for grammar and/or spelling.
4.01.070 Adjustments to Budget
Paragraph (a) is proposed to be modified to extend the time from 30 days after budget
adoption or amendment to 60 days after budget adoption or amendment. These adjustments
and corrections may include all the following: corrections for entry errors; debt payment
adjustments; capital improvement project completion; and discharge of existing obligations
under any contracts or purchase orders previously authorized by the City Council.
Paragraph (b) is proposed to be modified to extend the time from 30 days after receipt of
information updating the following enumerated expenses, to 60 days after receipt of
information updating the following enumerated expenses. These adjustments and corrections
may include all the following: corrections for entry errors; debt payment adjustments; capital
improvement project completion; discharge of existing obligations under any contracts or
purchase orders previously authorized by the City Council; adjustments to personnel obligations
such as retirement rates, payroll taxes, health benefits, and salary increases mandated by a
Page 165 of 178
AGENDA ITEM 8.
Memorandum of Understanding with an employee bargaining unit; and all other insurance costs
and deductibles.
The additional 30 days’ time will provide staff with additional time to finalize their review and
ensure that all necessary adjustments have been made and reconciled within all computer
systems which store budget information.
Paragraph (d) is proposed to modify the deadline for the written report to City Council to be
filed by September 30, to modify the timeline by which the City Manager must present the
report of all changes based on the update to the timeline by which they would be due to
Council in paragraph (a).
4.01.090 Budget Administration – Proposed addition of “or their designee,” to all references to
the City Manager. The job duties for budget administration primarily reside with the
Administrative Services Director, and adding this phrase will ensure that the City Manager can
delegate these responsibilities as the need arises.
4.01.100 Transfers of Appropriation Balances – Proposed amendment of the amount eligible for
transfer from $50,000 to the greater of $75,000 or 5% of a department’s adopted or amended
budget. This update would allow the City Manager to move an amount equivalent to their
signing authority between departments, given there is unused budget appropriation available
within a different department. Generally, the circumstances in which budget is needed to be
reallocated between departments is rare, but this allows the City Manager greater flexibility at
the end of the fiscal year to ensure that all departments are below their budgeted
appropriations, particularly in instances where unanticipated expenses arise.
Division 4 – Reporting – Proposed addition of “or their designee,” to all references to the City
Manager. The job duties for financial reporting primarily reside with the Administrative Services
Director, and adding this phrase will ensure that the City Manager can delegate these
responsibilities as the need arises.
4.04 - Bank Signature, Transfer Authority, Internal Control
4.04.010 Check-Signing Authority – Proposed update to reflect that the checks will have two
signatures, the City Manager and Mayor, electronically printed, with the ability to utilize a thirdparty payer, such as the Town’s bank or financial system provider, to send payments on behalf
of the Town. Current Town practice provides that the Mayor and City Manager sign off on each
weekly check run, with the Vice Mayor signing on behalf of the Mayor, or the Chief of Police or
Administrative Services Director signing on behalf of the City Manager.
The time and effort spent by staff on coordination of these approvals, as well as the timing
implications, extend the timeline required to complete a check run without meaningfully
improving the internal control process. Staff are proposing that check runs be processed
through the internal control review process, which includes review by an Accounting Technician,
and subsequent review and approval by two of the following individuals: The City Manager;
Chief of Police; Administrative Services Director; and Accounting Manager. Invoices already
require review and approval by the Department Head, which means that at least 4 individuals
have previously reviewed any expenses to be paid prior to release of Town funds, and this
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AGENDA ITEM 8.
process is already in place, with a fifth layer of review from the Mayor.
Staff are also proposing that we update the language to allow for third party payment of
invoices where a check is required, which will decrease processing time on behalf of the Town,
and reduce the staff resources necessary to complete a check run. This update coincides with
preparations for adoption of the Town’s next financial system, which will have an option for
payment disbursement by the financial system vendor.
4.04.020 Transfer Authority – Proposed additions include adding the Administrative Services
Director as an official with authorization to transfer to or from an investment account; and
adding a line stating that Automated Clearing House (ACH) transfers between the City bank
accounts can be done administratively with prior electronic or written notification provided to
the City Manager. The first adjustment is intended to add the Administrative Services Director
to the list of signers allowed on fund transfers between the Town’s bank and investment
accounts.
4.04.030 Automated Clearing House (ACH) Payments – Proposed addition of a section to allow
staff to make payments via ACH, noting it would utilize the same internal control process as
regular check payments, and that the ACH would only be made after internal review is
complete. This update is necessary to ensure that Town staff have the capability to make
electronic payments, and provides greater timing flexibility.
Moving to electronic payments is particularly important for utility and purchasing card
payments, as these payment windows are generally less than 30 days, and staff are dependent
upon the United States Postal Service for receipt and delivery of both the invoice and the
payment. Town staff have experienced significant delays in postal delivery, including checks
that never reached their destination in the past year. Updating the Administrative Code to allow
for electronic payment offers staff additional time to meet payment deadlines, and to reduce
printing and check costs.
Reason for Recommendation
Town staff recommend these changes to ensure that the Town’s Administrative Code adds
language with regard to the mobile device allowance and modernizes fiscal practices to reflect
the Town’s future needs with the implementation of a new financial system. The compiled
updates reflect codification of the Town’s current practices.
FISCAL IMPACT
This resolution to amend the Town’s Administrative Code is to codify previously approved
changes to the Town’s Administrative policies, including adding a mobile phone allowance and
some fiscal policy changes. There is no fiscal impact to these proposed changes, as they are
primarily administrative in nature. The addition of a Mobile Phone Allowance for eligible Town
staff in Chapter 3 has already been accounted for in the Town’s FY 2026-27 Adopted Budget.
ENVIRONMENTAL
This item has no anticipated environmental impact and this action is not a project under the
California Environmental Quality Act (CEQA) pursuant to CEQA Guideline 15378 as it is more
akin to an administrative task with policies internal to the Town.
Page 167 of 178
AGENDA ITEM 8.
ALTERNATIVES
The City Council could choose not to adopt the resolutions amending chapters 3 and 4 of the
Town’s Administrative Code and instead engage staff to conduct a study session to find
alternatives to the proposed changes. The City Council could also request further information
regarding the proposed changes, or make suggestions of alternatives to these amendments for
staff to return with.
CONCLUSION
Staff recommends that the City Council adopt the resolutions amending chapters 3 and 4 of the
Town’s Administrative Code to reflect changes to benefits, fiscal practices, and other clarifying
language.
ATTACHMENTS
A.
Resolution - Amending CAC 4.01 and 4.04
B.
Resolution - Amending CAC 3.05 Re Mobile Device Allowance
Page 168 of 178
RESOLUTION NO. 2026-__
OF THE CITY COUNCIL OF THE TOWN OF COLMA
RESOLUTION AMENDING COLMA ADMINISTRATIVE CODE SUBCHAPTER 4.01
RELATING TO BUDGET PROCEDURES AND RESERVE POLICIES, AND SUBCHAPTER 4.04,
RELATING TO BANK SIGNATURE, TRANSFER AUTHORITY, AND INTERNAL CONTROL,
ALL PURSUANT TO CEQA GUIDELINE 15378
The City Council of the Town of Colma hereby resolves:
ARTICLE 1. COLMA ADMINISTRATIVE CODE SUBCHAPTER 4.01 AMENDED.
Colma Administrative Code Sections 4.01.010, 4.01.020, 4.01.070, 4.01.090, 4.01.100, 4.01.190,
4.01.200, 4.01.210, and 4.01.220 are hereby amended to read as follows with all other sections
remaining as-is:
4.01.010
Purposes
The purposes of this subchapter are to adopt rules governing the proceedings for administering
the financial affairs of the City, to establish a standard procedure for the preparation and
administration of budgets, to place responsibility for the tasks related to budget preparation and
administration, and to establish policies for maintaining reserves. The provisions of this
subchapter are intended to enable the City Council to make financial plans for both current and
long-term expenditures, to insure ensure that the executive staff administers its respective
functions in accordance with the plans set forth in this chapter, and to permit taxpayers and
investors to form intelligent opinions based on sufficient information as to the financial policies
and administration of the City. For the accomplishment of these purposes, the provisions of this
chapter shall be broadly construed.
[History: Formerly § 1.09.010; Ord. 503, 12/11/96; Ord. 533, 7/8/98; Res 2011-40,
10/12/11; Res 2014-07, 2/13/14; Res 2026-__; 10.28.26]
4.01.020
Definitions
For the purposes of this chapter, unless otherwise apparent from the context, certain words and
phrases used in this chapter are defined as follows:
Appropriation means an authorization granted by the City Council to make expenditures and to
incur obligations for specific purposes.
Assigned Reserve means the spendable amounts set aside for Litigation, Insurance, Disaster
Response and Recovery, and any other specific purposes or contingencies authorized by
resolution of the City Council;
Budget means a plan of financial operation setting forth estimated revenues, authorized
operating expenditures, authorized capital expenditures and reserves for the applicable fiscal
year, and shall include all proper adjustments or amendments thereto.
Res. 2026-__ - CAC Subchapter 4.01 and 4.04 Amendment
Page 1 of 7
25977.00100\46002636.1
Page 169 of 178
Capital outlay means an expenditure for an asset having a value of at least ten thousand and
no/100 dollars ($10,000) and a useful life of more than two (2) years, and which is required by
generally accepted accounting principles to be capitalized.
Capital project means all related expenditures, including design, inspection, financing,
acquisition of real property, and the like, for a public improvement, such as a public building,
utility installation, street or bridge construction, or other public works.
Committed Reserve means the spendable amounts set aside to meet the Town’s long-term
obligations in the areas of Debt Reduction, Retiree Healthcare and Budget Stabilization.
Encumbrance means an obligation in the form of a purchase order or contract.
Expenditure means any charge incurred.
Fiscal year means the year beginning on July 1 each year and shall end ending on June 30 of
the subsequent year.
Full Time Equivalent means the decimal equivalent of a full-time employment position; i.e., one
full time position is 1.00 FTE and one quarter-time position is .25 FTE.
Nonspendable Fund Balance means the amounts associated with inventories, prepaid expenses,
and other items legally or contractually required to be maintained intact, such as cash with the
fiscal agent.
Reserve means an amount set aside for future projects, contingencies, and unforeseen events.
Restricted Fund Balance means the amount that are subject to externally enforceable legal
restrictions imposed by outside parties (i.e. creditors, grantors, contributors) or that are
imposed by law through constitutional provisions or enabling legislation.
Unassigned Reserve means the amount of the spendable fund balance that is not otherwise
appropriated, or accounted for in the Assigned Reserve or the Committed Reserve.
Unencumbered appropriation means that portion of an appropriation not yet expended or
encumbered.
Total Reserve means the sum of the Unassigned, Assigned and Committed Reserves.
[History: Formerly § 1.09.020; ORD. 503, 12/11/96; ORD. 533, 7/8/98; ORD. 666,
2/13/08; Res 2011-40, 10/12/11; Res 2014-07, 2/13/14; Res 2018-47, 10/24/18;
Res 2026-__; 10.28.26]
4.01.070 Adjustments to Budget
(a)
Within thirty sixty (60) days after adoption of a Budget or amended Budget by the City
Council, the City Manager may adjust the budget or amended budget for any of the following
purposes:
Res. 2026-__ - CAC Subchapter 4.01 and 4.04 Amendment
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25977.00100\46002636.1
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(1)
To conform any authorized expenditure or estimated revenue, including any
Budget Schedule in the Budget Message, to final City Council action adopting the
Budget;
(2)
To reflect all required debt service payments in accordance with the official
statements filed by the City’s auditors; or
(3)
To complete any capital improvement project or discharge any obligation under
contract or purchase order previously authorized by the City Council.
(b)
At any time after adoption of a Budget or amended Budget by the City Council but
within thirty sixty (60) days after receipt of the following information, the City Manager may
adjust the budget or amended budget for any of the following purposes
(1)
To reflect changes relating to personnel obligations, such as retirement rates,
payroll taxes, health benefits and salary increases mandated by a Memorandum
of Understanding with an employee bargaining unit; or
(2)
To reflect changes in other insurance costs, such as liability insurance, workers’
compensation insurance, and deductibles.
(c)
The adjustments authorized by this section shall include an increase in authorized
expenditure and the transfer of funds from an undesignated line item to the adjusted line item,
or vice versa.
(d)
The City Manager shall make a written report to the City Council by August 31
September 30 explaining each adjustment and the reasons therefore.
(e)
At any time after adoption of a Budget but prior to the completion of the annual
financial audit, the City Manager may adjust the capital budget carryover appropriations to
restore project budgets to City Council previously approved appropriation levels. At the City
Manager’s discretion and consistent with City Council’s direction during project adoption,
unspent project budgets may be excluded from carryover appropriation analysis. A summary of
carryover analysis shall be presented to the City Council within thirty sixty (60) days of the
annual audited financial update.
[History: Formerly §1.09.070; ORD. 503, 12/11/96; ORD 533, 7/8/98; Res 2011-40,
10/12/11; Res 2014-07, 2/13/14; Res 2016-__; 10/28/26]
4.01.090
Budget Administration
(a)
The City Manager, or their designee, shall have charge of the administration of the
financial affairs of the City and to that end shall supervise and be responsible for the
disbursement of all moneys and have control over all expenditures to insure ensure that
appropriations are not exceeded. The City Manager shall institute such procedures as may be
necessary to discharge this responsibility, including a purchase order procedure.
(b)
The City Manager, or their designee, will be responsible for assuring that expenditures
do not exceed the total appropriation for all capital projects by reviewing monthly project
reports to identify potential project overages and determining how to address the overage; and,
Res. 2026-__ - CAC Subchapter 4.01 and 4.04 Amendment
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25977.00100\46002636.1
Page 171 of 178
signing off as final approval on all expenditure budget adjustments.
(c)
The City Manager, or their designee, shall develop the necessary procedures for the
effective implementation of this chapter.
[History: Formerly § 1.09.090; ORD. 503, 12/11/96; ORD. 533, 7/8/98; ORD. 666,
2/13/08; Res 2011-40, 10/12/11; Res 2014-07, 2/13/14; Res 2026-__; 10/28/26]
4.01.100 Transfers of Appropriation Balances
(a)
A Department Head may transfer funds from any unencumbered balance of any
appropriation from one line item to another within his or her department, and shall promptly
report such transfer to the City Manager.
(b)
The City Manager may transfer funds from any unencumbered balance of any
appropriation in a department to another department, provided, however, that the total of all
such transfers for any department, shall not increase or reduce the appropriation for that
department by more than the greater of fifty seventy-five thousand dollars ($75,000) or five
percent (5%) of a department’s budget in the fiscal year.
(c)
No transfer shall be made from any line item which would create a negative balance in
the line item.
[History: Formerly § 1.09.100; ORD. 503, 12/11/96; ORD 533, 7/8/98; ORD 666, 2/13/08; Res
2011-40, 10/12/11; Res 2014-07, 2/13/14; Res 2026-__, 10/28/26]
4.01.190
Annual Surplus
(a)
In the years the Town experiences a General Fund surplus, the Town shall allocate the
excess to replenish reserve requirements in the following order:
(1)
Replenish Budget Stabilization Reserve up to 100% of the non-pension and nonOPEB General Fund expenditure in the prior fiscal year, if needed;
(2)
Contribute up to 10% of surplus to Accrued Leave Liability Reserve to reach the
80% funded status;
(3)
Allocate 25% of General Fund surplus to Capital Improvement Fund (31); and
(4)
Allocate 50% of General Fund surplus to reduce unfunded OPED OPEB and
Pension liabilities per City Council direction, including additional contributions
to OPEB and Pension trusts and supplemental payment to CalPERS.
[History: Res 2021-07, 4/14/21; Res 2026-__, 10/28/26]
Res. 2026-__ - CAC Subchapter 4.01 and 4.04 Amendment
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25977.00100\46002636.1
Page 172 of 178
4.01.200
Monthly Reports
The City Manager, or their designee, shall file with the City Council monthly reports on the
appropriation status and revenue receipts and shall advise the City Council of significant
deviations from the adopted budget.
[History: Formerly § 1.09.190; ORD. 503, 12/11/96; ORD. 533, 7/8/98; Res 2011-40,
10/12/11; Res 2014-07, 2/13/14; Res 2021-07, 4/14/21; Res 2026-__, 10/28/26]
4.01.210
Mid-year Review
Each fiscal year, the City Manager, or their designee, shall submit to the City Council a mid-year
review regarding the Town’s fiscal performance, fund availability and department needs and
accomplishments. Potential overages and the use of potential savings should be compiled in a
report and presented to the City Council for consideration.
[History: Formerly § 1.09.200; ORD. 503, 12/11/96; ORD. 533, 7/8/98; ORD. 666,
2/13/08; Res 2011-40, 10/12/11; Res 2014-07, 2/13/14; Res 2021-07, 4/14/21; Res
2026-__, 10/28/26]
4.01.220
(a)
Report on Reserve Levels
The City Manager, or their designee, shall report on the reserve levels to the City Council as
follows:
(1)
During the annual budget adoption process, the City Manager shall project the
ending reserve levels; and
(2)
When the auditor presents the Town’s audited financial statements to the
City Council, the City Manager shall report the Actual Reserve Levels as of the
end of the fiscal year.
(b)
At any time, if the Unassigned Reserve becomes depleted, or is projected to become
depleted within the fiscal year, the City Manager, or their designee, shall provide a report to
the City Council, along with a plan to maintain the Unassigned Reserves with a positive
balance.
[History: Formerly § 1.09.210; ORD. 503, 12/11/96; ORD. 533, 7/8/98; Res 2011-40,
10/12/11; Res 2014-07, 2/13/14; Res 2021-07, 4/14/21; Res 2026-__, 10/28/26]
ARTICLE 2. CAC SUBCHAPTER 4.04 AMENDED.
Sections 4.04.010 and 4.04.020 are hereby amended to read as follows with all other sections
remaining, and a new section 4.04.025 is hereby added to read as follows:
Res. 2026-__ - CAC Subchapter 4.01 and 4.04 Amendment
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25977.00100\46002636.1
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4.04.010
Check-Signing Authority
All checks on the Town's depositary accounts (Payroll and Accounts Payable) shall require
possess two electronically printed signatures. One signature shall be the Mayor or ViceMayor; and the second signature shall be either the City Manager, or the Chief of Police.
As authorized, the process of applying signatures may be an electronic process, or utilize a
third-party provider to send payments, provided there are internal controls in place which
control the review and approval of payments prior to the release of the checks.
4.04.020
Transfer Authority
Town Funds may be invested in a public agency pool as authorized by the adopted
Investment Policy. Transfers from these accounts to City Operating Accounts (Accounts
Payable and Payroll) are typically administrative in nature and arranged based on cash
flow needs to meet payment obligations.
Two of the following officials may transfer funds to or from an investment account: City
Manager, Police Chief, Administrative Services Director, Mayor and Vice-Mayor.
For recurring transfers for electronic payment of Town obligations such as Automated
Clearing House – ACH Debits to City Bank Accounts, the initial set-up of the Transfer shall
require two signatures, however, on-going payments may be initiated and completed
administratively. ACH transfers between City bank accounts may be made administratively,
with prior written or electronic notification provided to City Manager. Transactions
completed in this manner shall still be reported to the City Council the same as a “Check
Transaction.”
Records of all transfers shall be retained in the Town Financial Records and reconciled with
statements on a regular basis.
4.04.025
Automated Clearing House (ACH) Payments
As payment processing continues to move toward electronic processes, Town staff may utilize
ACH payments for vendor, utility, and governmental payments, utilizing the same administrative
and internal control procedures required for check payments. Initiation of the ACH payments
should occur after completion of the internal review process. Transactions completed in this
manner shall still be reported to the City Council the same as a “Check Transaction.”
ARTICLE 3. SEVERABILITY.
Each of the provisions of this resolution is severable from all other provisions. If any article,
section, subsection, paragraph, sentence, clause or phrase of this resolution is for any reason
held by a court of competent jurisdiction to be invalid, such decision shall not affect the validity
of the remaining portions of this resolution. The City Council hereby declares that it intended
do and would have adopted each and every provision of this resolution independent of any
other provision of this resolution.
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ARTICLE 4. NOT A CEQA PROJECT.
The City Council finds that adoption of this resolution is not a "project," as defined in the
California Environmental Quality Act because it is more akin to an administrative activity of the
Town involving financial management.
ARTICLE 5. EFFECTIVE DATE.
This resolution shall be effective upon its adoption by the City Council.
Certification of Adoption
I certify that the foregoing Resolution No. 2026-__ was duly adopted at a regular meeting of
the City Council of the Town of Colma held on October 28, 2026 by the following vote:
Name
Voting
Aye
Present, Not Voting
No
Abstain
Absent
Not Participating
Carrie Slaughter, Mayor
Helen Fisicaro
Joanne F. del Rosario
Thomas Walsh
Ken Gonzalez
Voting Tally
Dated ______________________
___________________________________
Carrie Slaughter, Mayor
Attest: ____________________________
Michelle Estabillo, City Clerk
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RESOLUTION NO. 2026-__
OF THE CITY COUNCIL OF THE TOWN OF COLMA
RESOLUTION AMENDING COLMA ADMINISTRATIVE CODE SUBCHAPTER 3.05 TO
ADD A NEW SECTION 3.05.190, RELATING TO A MOBILE PHONE ALLOWANCE
PURSUANT TO CEQA GUIDELINE 15378
The City Council of the Town of Colma hereby resolves:
ARTICLE 1. COLMA ADMINISTRATIVE CODE SUBCHAPTER 3.05 AMENDED
A new section 3.05.190 is hereby added to Subchapter 3.05 of the Colma Administrative Code
to read as follows:
3.05.190
Mobile Phone Allowance
Employees that are eligible for Town-issued work mobile phone may, in lieu of receiving a
Town-issued device, at their option choose to use their own personal mobile phone and receive
a monthly stipend set during the annual budget process, with the following stipulations:
(a) Employees receiving a mobile phone allowance must, at a minimum, maintain a mobile
phone number with access to a voicemail feature, text messaging capabilities, and email access.
(b) The telephone number for the device must be provided to the employee’s supervisor and
the City Manager.
(c) Employees may opt to either have their cellular phone number published by the Town on
the Town’s website or via other public listing, or to install an application to allow them to
receive calls from their office telephone number, or to forward calls from their office telephone
to their personal device. In such instances where the personal device number is not shared with
the public, staff should employ formal communication channels, such as text messaging via a
work-related application, or email sent via their work email account.
(d) When the mobile phone allowance has been approved and accepted, the employee shall
receive a proportional amount of the monthly allowance as compensation in each biweekly
paycheck. The monthly allowance is taxable income; therefore the employee will be taxed
according to the regulations in the IRS tax code.
(e) All costs related to the purchase and use of mobile phones that the employee elects to use
for work-related purposes are the responsibility of the employee. The service provider, not the
Town, will be responsible for technical support on all mobile phones purchased by the
employee.
(f) An employee not conducting their normal assigned work functions for an entire pay period
due to a leave of absence (for any reason) or modified duty that does not require the usage of
a mobile phone, will not receive a mobile phone allowance for that affected pay period(s). The
allowance will resume the following pay period upon the employee returning to their normal
work functions. The mobile phone allowance will not be suspended for normal paid time off
taken for purposes of vacation.
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(g)All recipients of a Mobile Phone allowance are required to maintain an active device and
account with a service provider for as long as they are required to be accessible. Any change to
an employee’s mobile phone number is to be reported to the employee’s immediate supervisor
and the City Manager within 24 hours of the change.
(h) Due to the sensitivity of the data that may be contained on a mobile phone, such as internal
email communications, contact lists, and possibly passwords to access Town resources, the
device must be protected at all times by a fingerprint, passcode, facial recognition or other
equivalent technology used to unlock the device.
(i) All recipients of the Mobile Phone allowance must notify the their immediate supervisor, and
the City Manager of a lost, stolen, broken or breached Mobile Phone immediately and no longer
than 24 hours, in order to work with the IT services to reset their device password and remove
access from the device.
(j) When an employee is no longer to receive a Mobile Phone allowance for any reason, the
employee is responsible for deleting all Town data from the Mobile Phone. Examples of Town
information to be deleted include, but are not limited to, Town email, Town calendar items,
Town contacts, and any Town files or programs.
(k) Employees who receive a mobile phone allowance are responsible for the security and care
of the device. Employees are responsible for costs incurred for replacing a lost, stolen, or
damaged mobile phone.
(l) It is the Town’s expectation that an employee replace the lost, damaged, or stolen cell
phone/PDA within five (5) business days of loss. In the event that the time to replace the
missing or damaged equipment is longer than five (5) business days, the employee must notify
their Department Director to suspend the allowance until the replacement equipment has been
received and operational.
(m) Employees participating in the Mobile Phone Allowance program understand and
acknowledge that acceptance of the allowance will cause Town business communications on the
equipment (e.g. text messages, emails, phone call records, etc.) to be subject to disclosure
under the California Public Records Act. Employee agrees to cooperate in good faith with the
Town to respond to any public records act request or usage audit conducted by the Town.
(n) With City Manager approval, the effective date for staff to receive the cellular phone
allowance may be retroactively applied.
ARTICLE 2. SEVERABILITY.
Each of the provisions of this resolution is severable from all other provisions. If any article,
section, subsection, paragraph, sentence, clause or phrase of this resolution is for any reason
held by a court of competent jurisdiction to be invalid, such decision shall not affect the validity
of the remaining portions of this resolution. The City Council hereby declares that it intended
do and would have adopted each and every provision of this resolution independent of any
other provision of this resolution.
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ARTICLE 3. NOT A CEQA PROJECT.
The City Council finds that adoption of this resolution is not a "project," as defined in the
California Environmental Quality Act because it is more akin to an administrative activity of the
Town involving human resources management.
ARTICLE 4. EFFECTIVE DATE.
This resolution shall be effective upon its adoption by the City Council, with retroactive
application to July 1, 2026, upon City Manager approval.
Certification of Adoption
I certify that the foregoing Resolution No. 2026-__ was duly adopted at a regular meeting of
the City Council of the Town of Colma held on October 28, 2026 by the following vote:
Name
Voting
Aye
Present, Not Voting
No
Abstain
Absent
Not Participating
Carrie Slaughter, Mayor
Helen Fisicaro
Joanne F. del Rosario
Thomas Walsh
Ken Gonzalez
Voting Tally
Dated ______________________
___________________________________
Carrie Slaughter, Mayor
Attest: ____________________________
Michelle Estabillo, City Clerk
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Provenance
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- Agenda Watch · Oct 24, 2026
- DeFlock research desk · Oct 24, 2026
Permanent ID DKT-2026-002346 — this record is never deleted.
Record history
Every change to this record, logged as it happened.
- Oct 24, 2026 Filed on the Docket
- Oct 24, 2026 Full document archived — public record
- Oct 24, 2026 Corroborated by another source DeFlock research desk
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