On the agenda: Chowchilla meeting — LPR camera (Oct 27)

AGENDA
City Council Meeting

Council Chamber, Chowchilla City Hall
130 S. 2nd Street, Chowchilla, CA 93610

Tuesday, October 27, 2026

Closed Session: 3:00 p.m. | Open Session: 4:00 p.m.
Agendas for all City Council meetings are posted at least 72 hours prior to the meeting in the kiosk just
outside of City Hall, 130 S. Second St., Chowchilla, CA 93610.
The City of Chowchilla complies with the Americans with Disabilities Act (ADA of 1990). The Council
Chamber is accessible to the physically disabled. If you need special assistance, please call (559) 6658615, ext. 102, at least four days prior to a regular meeting and one day for a special meeting.
California Levine Act Statement:
California Government Code Section 84308, commonly referred to as the "Levine Act," prohibits any
Chowchilla City Council Member from participating in any action related to a license, permit, contract, or
entitlement for use application if he or she receives any political contributions totaling more than $500 within
the previous twelve months, and for twelve months following the date of a final decision, from the
business/board or applicant.
The Levine Act also requires a member of the Chowchilla City Council who has received such a contribution
to disclose the contribution on the record of the proceedings.

CALL TO ORDER/ROLL CALL
Mayor: Kelly Smith
Mayor Pro Tem: Ray Barragan
Council Members: Waseem Ahmed, John Chavez, Jeff Troost
City staff and contract employees present will be recorded in the minutes.
•

CONSIDERATION OF APPROVAL OF AGENDA Additions and/or Deletions:

PUBLIC ADDRESS – CLOSED SESSION
This time is reserved for members of the audience to address the City Council on items listed on
the Closed Session agenda only. It is recommended that speakers limit their comments to no
more than 3 minutes each.
CLOSED SESSION – 3:00 PM
1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to Government Code Section 54957 (b)(1)
Title: City Administrator
2. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code section 54957.6
Title: City Administrator - Unrepresented
OPEN SESSION – 4:00 PM
CLOSED SESSION REPORT:

City Council Meeting AGENDA

October 27, 2026

PLEDGE OF ALLEGIANCE
INVOCATION:
PRESENTATIONS/WORKSHOP - Section 1
1.1

Veterans Day Proclamation

PUBLIC ADDRESS
This time is reserved for members of the audience to address the City Council on items of interest that are
not on the agenda and that are within the subject matter jurisdiction of the Council.
It is recommended that speakers limit their comments to no more than 3 minutes each, and it is requested
that no comments be made during this period on items on the agenda. Speakers are not allowed to cede
their public comment time.
Members of the public who are joining the meeting via Zoom and would like to address the Council on items
on the agenda should follow the policy on page 4 of this agenda packet.
The Council is prohibited by law from taking any action on matters discussed that are not on the agenda.
No adverse conclusions should be drawn if the Council does not respond to public comment at this time.

COUNCIL AND STAFF VERBAL REPORTS – Section 2
2.1

COUNCIL VERBAL REPORTS
Legislative, Collaborative Agency, Ad Hoc

2.2

STAFF VERBAL REPORTS

CONSENT CALENDAR – Section 3
All items listed under Consent Calendar are considered to be routine and will be enacted by one motion.
For discussion of any Consent Item, it will be made a part of the Regular Agenda at the request of any
member of the City Council or any person in the audience.

3.1

Approval of the October 13, 2026 Regular City Council Meeting Minutes (McClendon)

3.2

Approval of the October 15, 2026 Special Personnel Board Meeting Minutes
(McClendon)

3.3

Consideration and Acceptance of the September 2026 Financials Report (Seeto)

3.4

Consideration and Acceptance of the Quarterly Fee Waiver Report (Pruett)

3.5

Consideration and Acceptance of the Quarterly Financial Investment Report (Seeto)

3.6

Informational Item – Quarterly Project Management Update (McClendon)

3.7

Consideration and Acceptance of the Quarterly Contracts Executed Report (Pruett)

3.8

Informational Item - City Property Surplus Report (Ensminger)

3.9

Consideration and Adoption of a City Council Resolution Authorizing Additional
Measure N Funds to Complete a City-Wide Surveillance Program (Palmer)

City Council Meeting AGENDA

October 27, 2026

PUBLIC HEARINGS – Section 4
DEFERRED BUSINESS – Section 5
NEW BUSINESS – Section 6
6.1

Discussion and Direction on State Route 233 Roundabout Project Regarding
Landscape Options (Pruett)

6.2

Consideration and Adoption of a City Council Resolution Authorizing the Submittal
of an Application to the HOME Program for use of California Housing & Community
Development Program Income, Recaptured Funds, and Program Income
Administrative Funds, Hereinafter Collectively Referred to as “HOME PI” (Munoz)

6.3

Consideration and Adoption of a City Council Resolution Approving an Allocation
from the City Council Contingency Fund to the Chowchilla Lioness Lions Club in the
Amount of $5,000 to Help Support their Autumn Fest Dinner (Wisener)

6.4

Consideration and Adoption of a City Council Resolution Amending the 2026/27
Salary Scale to add a Classification for the Position of Streets & Construction
Supervisor (Ensminger)

6.5

Consideration and Adoption of a City Council Resolution Declaring Certain Unused
City Property as Surplus and Authorizing the City Administrator or Designee to
Execute Any Documents Necessary for the Sale of the Surplus Property (Ensminger)

ANNOUNCEMENTS – Section 7
OCT 29
NOV 3
NOV 10
NOV 11
NOV 18
NOV 26-27

STATE OF THE COUNTY LUNCHEON, SAN JOAQUIN W INE COMPANY, 11:30AM
ELECTION DAY (VOTING CENTER LOCATED AT CITY HALL)
CITY COUNCIL MEETING, COUNCIL CHAMBERS, 4PM
VETERANS DAY, CITY OFFICES CLOSED
PLANNING COMMISSION MEETING, COUNCIL CHAMBERS, 5PM
THANKSGIVING HOLIDAY, CITY OFFICES CLOSED

ADJOURNMENT
I, Joann McClendon, CMC, City Clerk, do hereby declare under penalty of perjury that the foregoing agenda
was posted at Chowchilla City Hall, 130 S 2nd Street, Chowchilla, CA, and made available for public review
on this 23rdh day of October, 2026 at or before 4:00 pm.

Joann
McClendon

Digitally signed by Joann
McClendon
Date: 2026.10.23 08:57:55
-07'00'

October 27, 2026 City Council Meeting |3:00pm Closed Session - 4:00pm Open Session

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MINUTES
City Council Meeting

Council Chamber, Chowchilla City Hall
130 S. 2nd Street, Chowchilla, CA 93610

Item 3.1
CLICK HERE
TO RETURN TO
THE AGENDA

Tuesday, October 13, 2026

Closed Session: 3:00 p.m. | Open Session: 4:00 p.m.

CALL TO ORDER/ROLL CALL
Mayor: Kelly Smith
Mayor Pro Tem: Ray Barragan
Council Members: Waseem Ahmed, John Chavez, Jeff Troost
City staff and contract employees present: City Attorney Michael Prentice, Police Chief Jeff
Palmer, Fire Chief Fred Gaumnitz, Public Works Director Dustin Ensminger, Public Works Deputy
Director Joe Roman, Community & Economic Development Director Denise Munoz, Finance
Director Daniel Seeto, Director of Recreation & Community Engagement Stacy Wisener, IT
System Administrator Carlos Berrocal, City Clerk Joann McClendon, Deputy City Clerk Vanessa
Galvez-Escobar
•

CONSIDERATION OF APPROVAL OF AGENDA Additions and/or Deletions: None.

PUBLIC ADDRESS – CLOSED SESSION
No one spoke.
CLOSED SESSION – 3:00 PM
1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to Government Code Section 54957 (b)(1)
Title: Police Chief
2. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code section 54957.6
Title: Police Chief – Unrepresented
3. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to Government Code Section 54957 (b)(1)
Title: City Administrator
4. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code section 54957.6
Title: City Administrator - Unrepresented
5. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Pursuant to Government Code Section 54956.8
Property: 16478 Avenue 25, Chowchilla CA 93610
Agency Negotiator: City Administrator
Negotiating Parties: Thiel Air Care, Inc.
Under Negotiation: Price and/or terms

City Council Meeting MINUTES

October 13, 2026

OPEN SESSION – 4:00 PM
CLOSED SESSION REPORT: Nothing to report.
PLEDGE OF ALLEGIANCE
INVOCATION: Pastor Pruett
PRESENTATIONS/WORKSHOP - Section 1
PUBLIC ADDRESS
COUNCIL AND STAFF VERBAL REPORTS – Section 2
2.1

COUNCIL VERBAL REPORTS
Legislative, Collaborative Agency, Ad Hoc

Council Member Chavez reported attending International Council of Shopping Centers (ICSC) in
San Diego and the League of California Cities Annual Conference in Anaheim.
Council Member Troost reported attending the Kevin Lincoln event at the airport, the monthly
Citizens Advisory Committee meeting at the Valley Air District, and the Trinity Pregnancy Center
dinner.
Mayor Pro Tem Barragan reported attending the Trinity Pregnancy Center dinner.
Council Member Ahmed reported attending the Madera County Economic Development
Commission meeting, where a North Fork Rancheria representative shared information regarding
the anticipated casino opening in October, with the final date still pending. He reported an
estimated economic impact of $2.2 to $2.4-billion over 20 years and approximately 4,760
permanent, temporary local jobs. He also attended the Madera County LAFCO meeting and the
Maple Meadows Apartments grand opening.
Mayor Smith reported attending the Trinity Pregnancy Center dinner, an event in Chowchilla
attended by the Speaker of the House, and the quarterly Madera County Economic Development
Council meeting.
2.2

STAFF VERBAL REPORTS

Police Chief Palmer reported 1,016 calls for service, 422 proactive activities, 18 misdemeanor
arrests, 9 felony arrests, and 17 citations. Animal Control took in 24 dogs and 9 cats. Recruitment
is underway for code enforcement, animal control, and one police officer position.
Fire Chief Gaumnitz reported 96 calls for service and 387 individual responses during September,
including 12 fires, 63 medical calls, 4 public service assists, and 16 non-emergency calls. Fire
Prevention Week activities reached more than 1,200 students across local schools.
Public Works Director Ensminger reported that annual tree trimming was nearing completion.
Staff restored operations at the Amador Lift Station following power pole damage caused by a
crane strike and are preparing documentation for a damage claim. Two Public Works positions
are undergoing background checks, which would allow the department to become fully staffed.
Community & Economic Development Director Munoz reported attending the Maple Meadows
Phase 1 and A&M Mercantile grand openings and the Trinity Pregnancy Resource dinner. Happy

City Council Meeting MINUTES

October 13, 2026

Play Place, an indoor play space for children and parents located at 413 W. Robertson Boulevard,
Unit E, is projected to open this month. The Flames Restaurant conditional use permit is
scheduled for Planning Commission review on October 21. Staff is also reviewing a tentative
parcel map to subdivide approximately 16 acres near Avenue 24 and Chowchilla Boulevard,
adjacent to Highway 99, into six parcels for future commercial development, including a drivethrough coffee shop, two quick-service restaurants, a convenience store, a fuel station, a hotel,
and a truck stop.
Recreation Director Wisener reported preparations for Community Paint Night, Halloween, and
the Christmas Parade and Tree Lighting. Staff are evaluating the need for a new concrete slab
for the Christmas tree at Veterans Park and monitoring weather conditions to plan holiday
decorations.
City Clerk McClendon announced that Transit began offering free rides within its service
boundaries on October 12, funded through Low Carbon Transit Operations Program (LCTOP)
grant. The program has no established end date, currently. Recruitment for the Transit Supervisor
position is also underway due to the current supervisor's upcoming retirement.
City Administrator Pruett provided updates on the roundabout grant application, noting that staff
are evaluating potential landscape enhancements and public input to strengthen the application.
He also reported that the city will move forward independently with proposed striping
improvements at the Fig Tree Road and Robertson Boulevard intersection to add a lane without
widening the roadway. Council discussed additional crosswalk and striping needs along
Robertson Boulevard and Highway 233, with further clarification needed regarding specific
locations and Caltrans responsibilities. Staff are also looking into portable restrooms at Kites Field
for soccer season.
CONSENT CALENDAR – Section 3
3.1

Approval of the September 22, 2026 Regular City Council Meeting Minutes
(McClendon)

3.2

Consideration and Acceptance of the September 2026 Check Register Report (Seeto)

3.3

Consideration and Adoption of a City Council Resolution to Declare Certain Unused
City Property as Surplus and Authorize Staff to Dispose of by Sale at Auction
(Ensminger)

3.4

Consideration and Adoption of a City Council Resolution Accepting Improvements
and Authorizing Filing of the Notice of Completion for the Ventura Avenue Pavement
Resurfacing Project (Ensminger)

3.5

Consideration and Adoption of a City Council Resolution Authorizing Additional
Funds from Measure N to Complete the City-Wide Surveillance Program (Palmer)

Motion by Council Member Chavez, Seconded by Mayor Pro Tem Barragan to Approve the
Consent Calendar as Amended, with items 3.3 and 3.5 removed for separate consideration.
Motion passed unanimously by roll call vote.
PUBLIC HEARINGS – Section 4
DEFERRED BUSINESS – Section 5

City Council Meeting MINUTES

October 13, 2026

NEW BUSINESS – Section 6
6.1

Consideration and Approval of Renewal of the Employment Agreement for Chief of
Police of the City of Chowchilla (Prentice)

In accordance with Government Code section 54953, subdivision (c)(3), City Attorney Prentice
orally reported the proposed changes in salary and fringe benefits associated with the
employment agreement prior to approval. Motion by Council Member Troost, Seconded by
Council Member Chavez, to approve the renewal of the employment agreement for the City of
Chowchilla Police Chief. Motion passed unanimously by roll call vote.
6.2

Consideration and Adoption of a City Council Resolution Approving an Allocation
from the City Council Contingency Fund to the Chowchilla Union High School Class
of 2028 for Grad Night Transportation (Wisener)

Motion by Mayor Pro Tem Barragan, Seconded by Council Member Ahmed to adopt City Council
Resolution No. 65-26, as amended, Approving an Allocation of $5,500 from the City Council
Contingency Fund to the Chowchilla Union High School Class of 2028 for Grad Night
Transportation. Motion passed unanimously by roll call vote.
ANNOUNCEMENTS – Section 7
OCT 19
OCT 21
OCT 24
OCT 27
OCT 29

AIRPORT ADVISORY COMMITTEE MEETING, COUNCIL CHAMBERS, 5PM
PLANNING COMMISSION MEETING, COUNCIL CHAMBERS, 5PM
HALLOWEEN TREAT TRAIL, VETERANS PARK, 6:00PM
CITY COUNCIL MEETING, COUNCIL CHAMBERS, 4PM
STATE OF THE COUNTY LUNCHEON, SAN JOAQUIN W INE COMPANY, 11:30AM

ADJOURNMENT
Mayor Smith Adjourned the Tuesday, October 13, 2026 Regular City Council Meeting at 4:33 pm.
ATTEST:

APPROVED:

Joann McClendon, CMC

Mayor Kelly Smith

MINUTES
Special Personnel Board Meeting
Council Chamber, Chowchilla City Hall
130 S. 2nd Street, Chowchilla, CA 93610

Thursday, October 15, 2026

Item 3.2
CLICK HERE
TO RETURN TO
THE AGENDA

Closed Session: 10:00 a.m.

CALL TO ORDER/ROLL CALL
Chair: Kelly Smith
Vice Chair: Ray Barragan
Board Members: Waseem Ahmed, John Chavez (Absent), Jeff Troost
City staff and contract employees present: Hearing Officer Tony Caralho, Deputy City Attorney
TJ Gill, Police Chief Jeff Palmer, City Administrator Rod Pruett, IT System Administrator Carlos
Berrocal, Deputy City Clerk Vanessa Galvez-Escobar
PLEDGE OF ALLEGIANCE
INVOCATION: Jeff Troost
CONSIDERATION OF APPROVAL OF AGENDA Additions and/or Deletions: None
PUBLIC ADDRESS – CLOSED SESSION
No one spoke.
CLOSED SESSION – 10:00 AM
1. PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE – Pursuant to Government
Code Section 54957 and Chowchilla Municipal Code Section 2.42.040
OPEN SESSION
CLOSED SESSION REPORT: No reportable action.
ADJOURNMENT
Board Chair Smith adjourned the Thursday, October 15, 2026 Special Personnel Board Meeting
at 3:19 p.m.
ATTEST:

APPROVED:

Vanessa Galvez-Escobar
Deputy City Clerk

Board Chair Kelly Smith

Item 3.3

REPORT TO THE CITY COUNCIL

CLICK HERE
TO RETURN TO
THE AGENDA

Meeting of: October 27, 2026
AGENDA SECTION:

Consent

SUBJECT:

Consideration of Monthly Financial Statements

PREPARED BY:

Daniel Seeto, Finance Director

ATTACHMENTS:

September 2026 Budget vs Actual and Balance Sheet

REVIEWED BY
ADMINISTRATOR

☒

REVIEWED BY
ATTORNEY

☒

REVIEWED BY
FINANCE

☒

RECOMMENDATION:
Approve the September 2026 Financial Statements shown in the attachment.
BACKGROUND:
Staff provides Council with monthly financial information as an ongoing financial status update. The
template is in-progress and will have additions/deletions throughout this year. The current month added
the Sewer and Water funds to the report.
REASON FOR RECOMMENDATION:
The monthly financial statements consist of a Budget vs Actual for the major departments within the
General Fund and major enterprise funds. The Budget vs Actual shows the year-to-date actuals through
the current month compared to the current year amended budgets. Also included is a Balance Sheet for
the General Fund, which shows the Assets, Liabilities and Fund Balance at the time the report is generated.
This provides an overview of cash, amounts owed to the City, amounts the City owes and the fund balance
at a specific point in time.
The financial statements are being presented as an overview of the City’s finances and are not meant to
be a comprehensive in-depth review.
If there are questions regarding the actual amounts or budget vs actual variances, please forward your
questions to Finance with enough time before the meeting for staff to research them.
FISCAL IMPACT:
None
ALTERNATIVES:
Pull the item for further discussion
ACTIONS FOLLOWING APPROVAL:
None

City of Chowchilla
General Fund Financial Statements
September 30, 2026
City Council
Budget
Actual
Revenues
Miscellaneous Revenue

8,600

1,138

8,600

1,138

Expenses
Salaries & Benefits
General O/M

53,624
28,280

8,042
1,926

Contingency
Employee Training
Contract Services
Liability Insurance

25,000
26,500
5,263

8,500
3,355
2,614

-

-

138,667

24,437

Net

(130,067)

(23,299)

Fund-Dept

100-1605

100-1605

VME
Fleet
CIP
Transfers Out
Overhead

%
Actual

13.23%

15.00%
6.81% Office Supplies, Council Meeting Expense, Employee
Relations, Cell Phones, Public Relations
34.00%
12.66% Council Training and Professional Memberships
0.00%
49.67% The first payment in August includes a large lump-sum
payment, then the remainder is paid quarterly.
0.00% Vehicles, machinery or equipment
0.00%
0.00%
0.00%
0.00%

City of Chowchilla
General Fund Financial Statements
September 30, 2026
City Clerk
Budget
Actual
Revenues
Miscellaneous Revenue

-

-

-

-

Expenses
Salaries & Benefits
General O/M

249,919
29,640

65,676
6,325

Elections
Employee Training
Contract Services

60,000
10,500
19,500

2,707
11,327

Liability Insurance

20,338

10,101

-

-

389,897

96,136

Net

(389,897)

(96,136)

Fund-Dept

100-1610

100-1610

VME
Fleet
CIP
Transfers Out
Overhead

%
Actual

0.00%

26.28%
21.34% Office Supplies, Cell Phones, Fuel, Advertising,
Recording Fees
0.00%
25.78% Employee Training and Professional Memberships
58.09% CivicPlus (yearly subscription paid)
Annual Online Code
Records Retention
49.67% The first payment in August includes a large lump-sum
payment, then the remainder is paid quarterly.
0.00% Vehicles, machinery or equipment
0.00%
0.00%
0.00%
0.00%

City of Chowchilla
General Fund Financial Statements
September 30, 2026
General Services
Budget
Actual
Revenues
Miscellaneous Revenue

-

-

-

-

Expenses
Salaries & Benefits
General O/M

343,663
355,760

94,950
99,085

Employee Training
Contract Services

5,000
116,600

31,847

Liability Insurance

25,494

12,662

VME
Fleet
CIP
Transfers Out

26,931
982,967

3,108
405,338

1,856,415

646,990

Net

(1,856,415) (646,990)

Fund-Dept

100-1705

100-1705

%
Actual

0.00%

27.63%
27.85% Postage, Office Supplies, Bank Service Fees, Cell
Phones, Janitorial, Building O/M, Energy (PG&E)
0.00% Employee Training and Professional Memberships
27.31% 3,000 Causey
4,000 CalOpps
16,000 ClearGov
9,500 Grover
2,500 Healthwise
4,000 Navia
8,600 NeoGov
54,000 Townsend
10,000 Wulf
5,000 Misc
49.67% The first payment in August includes a large lump-sum
payment, then the remainder is paid quarterly.
0.00% Vehicles, machinery or equipment
11.54% Enterprise vehicle leases
0.00%
41.24% Bond transfers, streets, and RMRA

City of Chowchilla
General Fund Financial Statements
September 30, 2026
City Administration
Budget
Actual
Revenues
Miscellaneous Revenue

-

-

-

-

Expenses
Salaries & Benefits

389,015

130,620

General O/M
Employee Training
Contract Services
Liability Insurance

2,140
15,650
36,514

465
1,988
18,135

VME
Fleet
CIP
Transfers Out
Overhead

112,858

26,333

556,177

177,541

Net

(556,177) (177,541)

Fund-Dept

100-1710

100-1710

%
Actual

0.00%

33.58% Expenses are outpacing budget projections because of
the yearly payment for the PERS Unfunded Actuarial
Liability (26k) and a cashout (10k)
21.73% Office Supplies, Publications, Cell Phones
12.70% Employee Training and Professional Memberships
0.00%
49.67% The first payment in August includes a large lump-sum
payment, then the remainder is paid quarterly.
0.00% Vehicles, machinery or equipment
0.00%
0.00%
0.00%
23.33% Overhead is calculated quarterly.

City of Chowchilla
General Fund Financial Statements
September 30, 2026
Finance
Budget
Actual
Revenues
Miscellaneous Revenue

4,500

1,504

4,500

1,504

Expenses
Salaries & Benefits

785,226

219,860

General O/M
Audit
Employee Training
Contract Services
Liability Insurance

6,100
53,062
7,000
8,000
60,431

982
7,605
1,453
1,070
30,013

VME
Fleet
CIP
Transfers Out
Overhead

96,511

24,232

1,016,330

285,216

Net

(1,011,830) (283,712)

Fund-Dept

100-1720

100-1720

%
Actual

33.42%

28.00% Expenses are outpacing budget projections because of
the yearly payment for the PERS Unfunded Actuarial
Liability (37k)
16.10% Office Supplies, Cell Phones, Vending Machine
14.33%
20.76% Employee Training and Professional Memberships
13.37%
49.67% The first payment in August includes a large lump-sum
payment, then the remainder is paid quarterly.
0.00% Vehicles, machinery or equipment
0.00%
0.00%
0.00%
25.11% Overhead is calculated quarterly.

City of Chowchilla
General Fund Financial Statements
September 30, 2026
Police
Budget
Actual

%
Actual

43,000
12,000
58,000
200,000
170,672
1,391,958
12,000

5,726
2,743
5,301
19,273

13.32%
22.86%
9.14%
0.00%
0.00%
0.00% Measure N
160.61% These are payroll reimbursements for Worker's Comp
0.00%

1,887,630

33,042

Expenses
Salaries & Benefits
General O/M

4,257,970
346,000

1,181,052
86,617

Employee Training
Contract Services

43,500
78,000

3,869
53,546

Liability Insurance

301,810

149,895

Buildings & Improvements
VME

92,000
109,000

7,467

Fleet
CIP
Transfers Out
Overhead

277,870
575,000
242,454
410,437

39,635
28,596
194,630
101,786

6,734,041

1,847,092

Revenues
Fines
POST
Prop 172
State Grant
Campus Resource
Transfers In
Miscellaneous Revenue

Net

(4,846,411) (1,814,050)

Fund-Dept

100-2610

100-2610

27.74%
25.03% Office Supplies, Uniform, Special Equipment,
Recruitment, Cell Phones, Building O/M, Animal
Shelter, Energy (PG&E), Vehicles, Fuel, K-9,
Lab/Fingerprinting, Prisoner O/M
8.89% Employee Training and Professional Memberships
68.65% RIMS (33k, paid), Frontline Wellness (15k), Phoenix
(5k), Motorola (4k, paid), Capture Tech (6k), Evidence
Audit (8k), Other (7k)
49.67% The first payment in August includes a large lump-sum
payment, then the remainder is paid quarterly.
0.00% Stairwell, Men's bathroom/dispatch, Evidence bay
6.85% Body Cameras, Dispatch Chairs, Furniture, Drone,
Radar Signs
14.26% Enterprise vehicle leases and upfitting
4.97% Communications Tower, Camera system
80.27% Pension Obligation Bonds
24.80% Overhead is calculated quarterly.

City of Chowchilla
General Fund Financial Statements
September 30, 2026
Fire
Budget
Actual
Revenues
Miscellaneous Revenue

2,800

500

2,800

500

Expenses
Salaries & Benefits
General O/M

229,408
155,500

70,052
52,090

Employee Training
Contract Services

5,000
19,000

1,000
15,500

Liability Insurance

17,001

8,444

Fire Volunteer
VME
Fleet
CIP
Transfers Out
Overhead

15,000
46,800
375,000
54,979

15,000
5,837
36,766
14,568

917,688

219,257

Net

(914,888) (218,757)

Fund-Dept

100-2705

100-2705

%
Actual

17.86%

30.54%
33.50% Office Supplies, Uniform, Special Equipment,
Recruitment, Cell Phones, Radio, Program Supplies,
Building O/M, Energy (PG&E), Vehicles, Fuel
20.00% Employee Training and Professional Memberships
81.58% 11,670 First Tech, Protech, Lexipol, Active 911, Fire
Engineering/Clarion
49.67% The first payment in August includes a large lump-sum
payment, then the remainder is paid quarterly.
100.00% Stipends for volunteer firefighters
0.00% Vehicles, machinery or equipment
12.47% Enterprise vehicle leases
9.80% Fire Engine
0.00%
26.50% Overhead is calculated quarterly.

City of Chowchilla
General Fund Financial Statements
September 30, 2026
Community
Development
Budget
Actual
Revenues
Building Permits
Pass-through Revenues

400,000
412,000

52,426
44,707

Miscellaneous Revenue

65,300

7,899

877,300

105,032

Expenses
Salaries & Benefits
General O/M

615,954
20,610

130,604
9,581

Employee Training
Contract Services

14,460
93,000

4,293
39,519

Liability Insurance

47,341

23,512

Pass-through Expenses

361,200

26,840

VME
Fleet
CIP
Transfers Out
Overhead

68,423

16,785

1,220,988

251,134

Net

(343,688) (146,102)

Fund-Dept

100-4705

100-4705

%
Actual

13.11%
10.85% Strong Motion, SB1473, SB1186, Abatement, Developer
Project, Enroachment, Plan Checks
12.10%

21.20%
46.49% Office Supplies, Publications, Cell Phones, Vehicle O/M,
Fuel, Community Marketing, Advertising, Recording
Fees, LAFCO Fees
29.69% Employee Training and Professional Memberships
42.49% QK (36k), Precision (30k), Self-Help (5k), CWB (12k),
Other (10k)
49.67% The first payment in August includes a large lump-sum
payment, then the remainder is paid quarterly.
7.43% Strong Motion, SB1473, SB1186, Abatement, Developer
Project, Enroachment, Plan Checks
0.00% Vehicles, machinery or equipment
0.00%
0.00%
0.00%
24.53% Overhead is calculated quarterly.

City of Chowchilla
General Fund Financial Statements
September 30, 2026
Parks
Budget
Actual
Revenues
Miscellaneous Revenue

500

-

500

-

%
Actual

0.00%

Expenses
Salaries & Benefits
General O/M

453,380
137,580

131,345
31,756

28.97%
23.08% Office Supplies, Uniform, Special Equipment,
Recruitment, Cell Phones, Building O/M, Energy
(PG&E), Landscaping, Vehicles, Fuel

Employee Training
Contract Services
Liability Insurance

600
10,800
29,096

600
14,451

Buildings & Improvements
VME
Fleet
CIP

4,155
64,595
631,583

13,438
-

Transfers Out
Overhead

135,585

35,269

100.00% Employee Training and Professional Memberships
0.00% General Engineering
49.67% The first payment in August includes a large lump-sum
payment, then the remainder is paid quarterly.
0.00%
0.00%
20.80% Enterprise vehicle leases and upfitting
0.00% 347,500 Ed Ray Lighting
275,000 Pickleball Courts
0.00%
26.01% Overhead is calculated quarterly.

1,467,374

226,859

Net

(1,466,874) (226,859)

Fund-Dept

100-6620

100-6620

City of Chowchilla
General Fund Financial Statements
September 30, 2026
Community Relations
Budget
Actual
Revenues
Park Rentals
Sports Programs
Donations
Miscellaneous Revenue

%
Actual

6,000
11,000
15,000
4,000

2,853
1,300
2,500
1,850

36,000

8,503

Expenses
Salaries & Benefits
General O/M

225,000
51,950

69,208
6,668

30.76%
12.84% Office Supplies, Event & Program Supplies, Operating
Equipment, Recruitment, Cell Phones, Marketing

Employee Training
Contract Services

1,800
45,350

11,562

Liability Insurance

18,550

9,213

Community
Buildings & Improvements
VME
Fleet
CIP
Transfers Out
Overhead

41,000
-

20,500
-

0.00% Employee Training and Professional Memberships
25.49% Party in the Park, Paint Night, Stargazing Event, Music
in the Park, Movies in the Park
49.67% The first payment in August includes a large lump-sum
payment, then the remainder is paid quarterly.
50.00% Chowchilla Rotary downtown beautification
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%

383,650

117,151

Net

(347,650) (108,648)

Fund-Dept

100-6625

100-6625

47.54%
11.82%
16.67%
46.25%

City of Chowchilla
Enterprise Fund Financial Statements
September 30, 2026
Sewer
Budget
Actual

%
Actual

2,417,907
21,329,422
173,250
500

669,737
-

27.70%
0.00%
0.00%
0.00%

23,921,079

669,737

Expenses
Salaries & Benefits
General O/M

674,148
362,621

152,006
78,284

Employee Training
Contract Services

6,500
28,400

2,221
7,580

Liability Insurance

51,644

25,649

Buildings & Improvements
VME
151,385
Fleet
10,740
CIP
22,812,450

2,682
69,325

Transfers Out
Overhead

91,151
429,982

106,743

24,619,021

444,490

(697,942)

225,247

Revenues
Service Charges
Grant
Investment
Miscellaneous Revenue

Net
Fund-Dept

240-5705

240-5705

22.55%
21.59% Postage, Office Supplies, Uniform/Laundry, Special
Equipment O/M, Bank Fees, Recruitment, Cell Phones,
Building O/M, Energy, System Repairs, Vehicle O/M,
Fuels
34.17% Employee Training and Professional Memberships
26.69% General Engineering (QK), ParcelQuest, Fairmead
Rate Study
49.67% The first payment in August includes a large lump-sum
payment, then the remainder is paid quarterly.
0.00%
0.00% 10-yard Dump Truck
24.97%
0.30% Fairmead (21.3M), New Headworks (650k), Trash
Pump (80k), Palm Parkway Lift (750k), Veteran's Park
Sewer Main (25k)
0.00% Debt Service
24.82% Overhead is calculated quarterly.

City of Chowchilla
Enterprise Fund Financial Statements
September 30, 2026
Water
Budget
Actual

%
Actual

3,855,880
45,000
7,000

1,229,933
4,875

31.90%
0.00%
0.00%
69.64%

3,907,880

1,234,808

Expenses
Salaries & Benefits
General O/M

880,583
1,067,400

234,177
266,504

Employee Training
Contract Services

10,500
69,400

7,855
12,090

Liability Insurance

68,229

33,886

4,155
10,800
1,078,731

2,698
47,657

341,911
756,175

186,388

4,287,884

791,256

(380,004)

443,552

Revenues
Service Charges
Grant
Investment
Miscellaneous Revenue

Buildings & Improvements
VME
Fleet
CIP
Transfers Out
Overhead

Net
Fund-Dept

280-7605

280-7605

26.59%
24.97% Postage, Office Supplies, Uniform/Laundry, Special
Equipment O/M, Bank Fees, Recruitment, Cell Phones,
Building O/M, Energy, System Repairs, Vehicle O/M,
Fuels, State Reg Fees, Chemicals, Lab
74.81% Employee Training and Professional Memberships
17.42% General Engineering (QK), ParcelQuest, UWMP,
Groundwater Management Plan
49.67% The first payment in August includes a large lump-sum
payment, then the remainder is paid quarterly.
0.00%
0.00%
24.98%
4.42% Well 16 (865k), Berenda Slough Water Extension (80k),
Water Meter Replacements (125k)
0.00% Debt Service
24.65% Overhead is calculated quarterly.

Balance Sheet

Account Summary

Chowchilla, CA

As Of 09/30/2026

Account
Fund: 100 - General Fund
Assets
100-0100-0201
100-0100-0202
100-0100-0206
100-0100-0219
100-0100-0221
100-0100-0222
100-0100-0224
100-0100-0226
100-0100-0227
100-0100-0228
100-0100-0229
100-0100-0230
100-0100-0244
100-0100-0291
100-0100-1900

Name

Balance

Petty Cash
Pre-Paid Postage Account
Cash Drawer
Lease Receivable
A/R - Non Governmental
A/R - Intergovernmental
A/R MODULE ONLY RECEIVALBLES
Advance to Other Funds
Liens Receivables General Fund
Pending Charges or Refunds
A/R Business License
Accounts Receivable-Utilities
Deposit for Sec. 125
Prepaid Expenses
Claim On Cash
Total Assets:

Liability
100-0200-0422
100-0200-0426
100-0200-0480
100-0200-0482
100-0200-2901

Bonds for Work-Refundable
Manual Payables
Deferred Revenue
Unavailable Lease Revenue
Accounts Payable Pending
Total Liability:

Equity
100-0300-0601
100-0300-0604
100-0300-0605
100-0300-0611
100-0300-0615

Fund Balance
Reserve for Contingencies
Designated for Prepaid Items
Reserve for L/T A/R
SB1186
Total Beginning Equity:

Total Revenue
Total Expense
Revenues Over/Under Expenses
Total Equity and Current Surplus (Deficit):

500.00
2,979.03
1,700.00
48,839.58
-171.39
-31,285.59
110,836.85
84,585.28
204,477.79
-142.07
-28.00
93.94
1,278.90
26,355.51
8,117,884.20
8,567,904.03
1,000.00
1,625.96
157,793.39
25,411.68
149,946.52
335,777.55
10,397,635.89
910,223.00
239.50
84,585.28
6,975.19
11,399,658.86
580,099.78
3,747,632.16
-3,167,532.38
8,232,126.48

Total Liabilities, Equity and Current Surplus (Deficit):

10/12/2026 10:09:37 AM

8,567,904.03

8,567,904.03

Page 1 of 1

Item 3.4

REPORT TO THE CITY COUNCIL

CLICK HERE
TO RETURN TO
THE AGENDA

Meeting of: October 27, 2026
AGENDA SECTION:

Consent

SUBJECT:

Consideration of Quarterly Waiver Report

PREPARED BY:

Rod Pruett, City Administrator

ATTACHMENTS:

Detail of Waivers Issued

REVIEWED BY
ADMINISTRATOR

☒

REVIEWED BY
ATTORNEY

☒

REVIEWED BY
FINANCE

☒

RECOMMENDATION:
Approve the Quarterly Waivers Report for July 2026 through September 2026.
BACKGROUND:
Council approved the City Administrator to have the authority to waive penalties, interest, fees, liens, et
cetera, up to $10,000. It was requested that a quarterly report be presented that summarized the
transaction the City Administrator granted under this authority.
REASON FOR RECOMMENDATION:
This report is a summary of the waivers that were issued and is an element of transparency for the
Council and the public. These waivers are issued on a case by case basis and will fluctuate from quarter
to quarter. This is a tool for the Council to evaluate the use and effectiveness of the program.
FISCAL IMPACT:
There were two waivers issued this quarter for a total of $480.39 Please see the attached spreadsheet for
the detail.
ALTERNATIVES:
Pull the item for further discussion.
ACTIONS FOLLOWING APPROVAL:
None.

CITY COUNCIL REPORT ON WAIVERS PER RESOLUTION 83-19
QUARTER 7/1/2026-9/30/2026

Date

Entity/Person

Address

Account or
Lien #

Type

Amount

7/28/2026 First Assembly of God

317 Orange Ave

N/A

Special Events/Street Closures Permit

$

9/9/2026

Parks

N/A

Parks Event

$

Wilson Middle School

TOTAL FEES WAIVED $

Justification
Fall Harvest Festival. Church is a non-profit, community
400.39 event to benefit children. Actual event is 10/9/2026.
Wilson Middle School using the parks for their cross80.00 country race.

480.39

Item 3.5

REPORT TO THE CITY COUNCIL

CLICK HERE
TO RETURN TO
THE AGENDA

Meeting of: October 27, 2026
AGENDA SECTION:

Consent

SUBJECT:

Presentation of Quarterly Financial Investment Report

PREPARED BY:

Daniel Seeto, Finance Director

ATTACHMENTS:

LAIF Quarterly Remittance Advice, Wulff Hansen Quarterly Report

REVIEWED BY
ADMINISTRATOR

☒

REVIEWED BY
ATTORNEY

☒

REVIEWED BY
FINANCE

☒

RECOMMENDATION:
Review the Quarterly Financial Investment Report.
BACKGROUND:
In accordance with Section 53601 of the California Government Code and the City’s Investment policy, the
City is authorized to invest in Certificates of Deposit, the California Local Agency Investment Fund (LAIF).
In addition to LAIF, the City began investing in Treasury Securities in December 2022 after City Council
approval as they typically yield higher interest than LAIF and allows the City to have some diversity in its
portfolio. Each time a Treasury security in the portfolio matures, the City will be paid the ‘maturity value’ or
‘face value’ of that security. If such security was purchased at a discount and then held to maturity, then
the difference between the discounted principal cost of the security and the face value of the security
represents ‘income’ to the City, similar to interest earnings. The City is using Wulff, Hansen & Co. as our
Municipal Advisor to oversee the portfolio.
The City also began investing in a Money Market account with Tri Counties Bank, as they are offering a
rate competitive with LAIF. This allows the City to have more flexibility and limits transfers between
institutions.
REASON FOR RECOMMENDATION:
N/A
FISCAL IMPACT:
The US Treasury Securities Custodial Account has a fair market value of $6,080,947 and for the last
quarter recognized $85,377 in investment earnings, which includes accrued interest and amortized
discount. Accrued interest is interest that has been earned but not yet paid. During the period from July 1,
2026 through September 30, 2026, the City earned accrued interest of $88,356. Amortized discount
represents that portion of any discount that has been earned, but not yet paid. As of June 30, 2026, the
portfolio’s amortized discount was ($2,979).

Interest is allocated to all funds that have a positive cash balance. As September 30, 2026, the City has
$20,074,742 in LAIF and for the last quarter received $200,413 in interest.
As of September 30, 2026, the City has $17,256,809 in Tri Counties Money Market and for the last quarter
received $167,241 in interest.
In October 2026, the City reinvested $3,442,926 from the US Treasury custodial sweep account and
$28,832,000 combined from the LAIF and Tri Counties Money Market account to invest in treasury
securities due to the higher yield being offered. This is split into 18-month ($12M) and 24-month ($20M)
securities.
ALTERNATIVES:
N/A
ACTIONS FOLLOWING APPROVAL:
N/A

MALIA M. COHEN
California State Controller
LOCAL AGENCY INVESTMENT FUND
REMITTANCE ADVICE

CITY OF CHOWCHILLA

Agency Name

98-20-153

Account Number

As of 10/15/2026, your Local Agency Investment Fund account has been directly credited
with the interest earned on your deposits for the quarter ending 9/30/2026.

Earnings Ratio

0.00010867429987458

Interest Rate

3.97%

Dollar Day Total

$

1,844,159,268.88

Quarter End Principal Balance

$

20,074,741.86

Quarterly Interest Earned

$

200,412.72

To

Rod Pruett and Daniel Seeto, City of Chowchilla

From

Bud Levine and Rob Pankratz, Wulff, Hansen & Co.

Date

October 12, 2026

Subject

Quarterly Portfolio Earnings: July 1, 2026 through September 30, 2026

During the period from July 1, 2026 through September 30, 2026, the City held the following
U.S. Treasury securities in its portfolio during all or a portion of the period:

CUSIP
Number

Purchase
Date

Face
Value

91282CLP4
91282CMV0
91282CFM8

Sep. 30, 2025
Sep. 30, 2025
Sep. 30, 2025

3,076,000
3,061,000
3,041,000

Coupon
Rate

Price

Discount (+)
Premium (-)

Principal
Cost

Accrued
Interest*

3.500% 99.7891
3.875% 100.289
4.125% 100.941

8,488
-8,846
-28,628

3,067,512
3,069,846
3,069,628

0
0
0

Total
Cost

Final
Maturity

Yield to
Maturity

3,067,512
3,069,846
3,069,628

Sep. 30, 2026
Mar. 31, 2027
Sep. 30, 2027

3.72%
3.68%
3.63%

All dollar amounts are rounded to the nearest dollar.

* Accrued interest paid by City to Winning Bidder.
Quarterly Book Earnings
During the period from July 1, 2026 through September 30, 2026, the City’s portfolio of U.S.
Treasury securities had book earnings of $85,377 which is equivalent to an annualized book
yield of 3.69%. By comparison, during the same period the average daily yield paid on
deposits in the Local Agency Investment Fund (LAIF) was 3.87%.
Quarterly book earnings of $85,377 included the following:
•
•

$88,356 of interest earnings, plus
-$2,979 of accreted discount less any amortized premium.

Fees
The book earnings shown above do not take into account any fees that were incurred by the
City for services provided by the Municipal Advisor, Bidding Agent / Registered Investment
Advisor or Custodian Bank. The total of such fees incurred by the City during the period
equaled approximately $3,125.

Next Steps
The City does not need to take any further action at this time. This report is informational
only.
The next scheduled maturity of Treasury securities in the City’s portfolio will occur on March
31, 2027. Prior to the maturity of each Treasury security in the City’s portfolio, the Wulff
Hansen team will assist the City in evaluating its expected cash flow requirements and
liquidity needs, and its potential reinvestment options.
Meanwhile, all of the Treasury securities in the City’s portfolio are held in trust for the City by
its Custodian Bank. The scheduled payment of interest and principal on each security will be
automatically credited to the City’s custody account upon receipt, and the City will continue
to receive monthly account statements from the Custodian Bank.

Invest Additional Funds
Depending on the City’s cash balances and its expected future cash flow requirements and
liquidity needs, the City may wish to consider investing additional funds in one or more U.S.
Treasury securities, in order to earn additional interest income. If so, the Wulff Hansen team
can help arrange for any such additional investment. Please note however that such
additional investment would incur additional compensation to Municipal Advisor, based on
its current fee schedule, and therefore Municipal Advisor would have an incentive to
recommend such an additional investment. For your reference, the current U.S. Treasury
yield curve is as follows:

Estimated U.S. Treasury Yield Curve as of October 7, 2026
(Data Sources: Tullett Prebon via Wall Street Journal, Treasury.gov, and California State Treasurer's Office)

5.00%

4.00%

3.97%

4.12%

4.18%

3-Month

6-Month

4.36%

4.48%

4.59%

4.68%

4.72%

4.76%

3.00%

2.00%

1.00%

0.00%
LAIF*

9-Month

12-Month 15-Month 18-Month 21-Month 24-Month

* LAIF rate as of October 7, 2026

Liquidate Securities
If the City ever needs immediate access to some or all of its invested funds due to a large
unanticipated financial obligation or emergency situation, then the Wulff Hansen team can
help arrange for the prompt liquidation of one or more Treasury securities in the City’s
portfolio.
The market value of the City’s portfolio – as opposed to its face value – typically fluctuates
over time as interest rates change. According to the most recent monthly custody account
statement, the estimated market value of the Treasury securities in the City’s portfolio on
September 30, 2026 was $6,080,947.45 excluding any funds held in the City’s designated cash
sweep account.

Item 3.6

REPORT TO THE CITY COUNCIL

CLICK HERE
TO RETURN TO
THE AGENDA

Meeting of: Tuesday, October 27, 2026
AGENDA SECTION:

Consent

SUBJECT:

Informational Item – Excel Project Management Program (PMP) Update

PREPARED BY:

Vanessa Galvez-Escobar, Deputy City Clerk

APPROVED BY:

Joann McClendon, City Clerk

ATTACHMENTS:

Monday Project Management Program City Council Departmental Spreadsheets

REVIEWED BY
ADMINISTRATOR

☒

REVIEWED BY
ATTORNEY

☒

REVIEWED BY
FINANCE

☒

RECOMMENDATION:
Informational item only.
BACKGROUND:
The City Council has requested that staff bring back the Project Management Program (PMP) reports on
a quarterly basis for follow-up and review. Below you will find a quick review of ongoing items, in progress,
or on hold. The last report was brought to the Council on July 28, 2026.
City Staff emailed each department their project list to update for the dates between July and September
2026.

City Administrator
Active Projects
Name
Monday.com / Axanexa Implementation

Type

Status

Phase

System Implementation

Active

Workbook Build / Onboarding

Priority
Low

Amount

Payment Rec'd Date

Amount Submitted

Amount Received
5000
1000

Labor Negotiations / MOUs

CFD 2006-1 Refunding

Prop 218 Rate Study and Adoption

Rancho Calera CFD 2025-1

High Speed Rail SR 152 Frontage Road Mitigation

Fairmead Consolidation

Communications Tower at Ed Ray

5th Street Rehabilitation

Clean CA Robertson Blvd project

Well 16

Ventura Ave

Wastewater Treatment Plant Upgrades / Repairs — Southland

Robertson Blvd / Fig Tree Intersection — Restriping and Traffic Study

Airport Runway Rehabilitation

Planning

HR/Negotiations

Active

Tentative Agreements

Low

Amount

Payment Rec'd Date

Amount Submitted

Amount Received

Finance/Development

Active

Legal/Financing

Low

Amount

Payment Rec'd Date

Amount Submitted

Amount Received

Rate Study

Active

Public Hearing

Low

Amount

Payment Rec'd Date

Amount Submitted

Amount Received

Finance/Development

Active

Formation

Low

Amount

Payment Rec'd Date

Amount Submitted

Amount Received

Regional Infrastructure

Active

Coordination

Low

Amount

Payment Rec'd Date

Amount Submitted

Amount Received

Street Project

Active

Testing/Permit

Low

Amount

Payment Rec'd Date

Amount Submitted

Amount Received

Street Project

Active

Installation

Low

Amount

Payment Rec'd Date

Amount Submitted

Amount Received

Street Project

Active

Design

Low

Amount

Payment Rec'd Date

Amount Submitted

Amount Received

Amount Submitted

Amount Received

Amount Submitted

Amount Received

Amount Submitted

Amount Received

Street Project

Active

Amount

Payment Rec'd Date

Street Project

Active

Amount

Payment Rec'd Date

Street Project

Active

Amount

Payment Rec'd Date

Low

Low

Low

Finance/Development

Planning

Coordination

Amount

Payment Rec'd Date

Amount Submitted

Street Project

Active

Coordination

Amount

Payment Rec'd Date

Amount Submitted

Capital Project

Active

Closeout

Amount

Payment Rec'd Date

Amount Submitted

Amount Received

Amount Received

Amount Received

Name
North Fork Rancheria Coordination

Type

Status

Phase

Intergovernmental

Planning

Meeting Setup

Priority
High

Amount

Payment Rec'd Date

Amount Submitted

Amount Received

Phase

Priority

Completed
Name
Rd 15 ½

Type

Status

Street Project

Complete

Amount

Payment Rec'd Date

Amount Submitted

Amount Received

Type

Status

Phase

Priority

Payment Rec'd Date

Amount Submitted

Amount Received

Payment Rec'd Date

Amount Submitted

Amount Received

Payment Rec'd Date

Amount Submitted

Amount Received

Payment Rec'd Date

Amount Submitted

Amount Received

Payment Rec'd Date

Amount Submitted

Amount Received

Amount

Payment Rec'd Date

Amount Submitted

Amount Received

Amount

Payment Rec'd Date

Amount Submitted

Amount Received

Type

Status

Phase

Priority

Amount

Payment Rec'd Date

Amount Submitted

Amount Received

Amount

Payment Rec'd Date

Amount Submitted

Amount Received

Amount

Payment Rec'd Date

Amount Submitted

Amount Received

Payment Rec'd Date

Amount Submitted

Amount Received

Low

Upcoming Events
Name
Madera County State of the County Luncheon 10/29/2026

Active
Amount

Trinity Pregnancy Center Dinner — 10/10/2026

Development Coordination
Amount

Community Paint Night — 10/08/2026

Low

Development Coordination
Amount

Cornerstone Fall Festival — 10/31/2026

Development Coordination
Amount

City Halloween Treat Trail — 10/24/2026

Development Coordination
Amount

ICSC Conference — San Diego (09/14–09/16/2026)

Intergovernmental

Chamber Classic Car and Custom Bike Show — 09/19/2026

Consent
Name
June - Check register

Low

Resolution for Madera County to provide services for the upcoming Municipal Election

Low

Accessory Dwelling Units (ADU) guidelines

CFD 2006-1 Dissolution Ordinance

Low

Ordinance
Amount

Auto Aid Agreement — Chowchilla Fire and Madera County Fire

Amount

Payment Rec'd Date

Amount Submitted

Amount Received

Amount

Payment Rec'd Date

Amount Submitted

Amount Received

Amount

Payment Rec'd Date

Amount Submitted

Amount Received

Amount

Payment Rec'd Date

Amount Submitted

Amount Received

Amount

Payment Rec'd Date

Amount Submitted

Amount Received

Amount

Payment Rec'd Date

Amount Submitted

Amount Received

Amount

Payment Rec'd Date

Amount Submitted

Amount Received

Amount

Payment Rec'd Date

Amount Submitted

Amount Received

Amount

Payment Rec'd Date

Amount Submitted

Amount Received

Amount

Payment Rec'd Date

Amount Submitted

Amount Received

Amount

Payment Rec'd Date

Amount Submitted

Amount Received

Amount

Payment Rec'd Date

Amount Submitted

Amount Received

Amount

Payment Rec'd Date

Amount Submitted

Amount Received

Amount

Payment Rec'd Date

Amount Submitted

Amount Received

Type

Status

Phase

Priority

Payment Rec'd Date

Amount Submitted

Amount Received

Payment Rec'd Date

Amount Submitted

Amount Received

Transit Budget Amendment — Bus and Van Purchase

August 2026 Financials — Agenda Review

RSTP Allocation FY 2025/26 — $208,054

Notice of Completion — Berenda Slough Water Extension

Notice of Completion — Road 15½ Rehabilitation

June 2026 Financials — Agenda Review

Transportation Development Act Amendment — FY 2024/25 Allocation

Updated Title VI Program — City Bus

Quarterly Project Management Report

Quarterly Contracts Executed by City Administrator

Quarterly Waiver Report — No Waivers Issued

July 2026 Check Register — Agenda Review

FTA Section 5311 / 5339 Funding Authorization

Public Hearings
Name
Resolution adopting 2025 Urban Water Management Plan (UWMP)

Resolution
Amount

Resolution adopting 2025 Water Shortage Contingency Plan

Low

Resolution
Amount

Low

Resolution for FFA Applications

Resolution
Amount

Veterans Park Sewer Main Rehabilitation — SWRCB Funding

Low
Payment Rec'd Date

Amount Submitted

Amount Received

Amount

Payment Rec'd Date

Amount Submitted

Amount Received

Amount

Payment Rec'd Date

Amount Submitted

Amount Received

Amount

Payment Rec'd Date

Amount Submitted

Amount Received

Type

Status

Phase

Priority

Amount

Payment Rec'd Date

Amount Submitted

Amount Received

Amount

Payment Rec'd Date

Amount Submitted

Amount Received

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Amount Submitted

Amount Received

Payment Rec'd Date

Amount Submitted

Amount Received

Payment Rec'd Date

Amount Submitted

Amount Received

Payment Rec'd Date

Amount Submitted

Amount Received

Payment Rec'd Date

Amount Submitted

Amount Received

Payment Rec'd Date

Amount Submitted

Amount Received

Payment Rec'd Date

Amount Submitted

Amount Received

Amount

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Amount Submitted

Amount Received

Amount

Payment Rec'd Date

Amount Submitted

Amount Received

Resolution

Local Hazard Mitigation Plan (LHMP) — General Plan Amendment

Lighting and Landscape Maintenance District — Annual Assessments

Additional Items
Name
Met with staff and grant writers Townsend

Met with MCEDC

Weekly Staff Meetings

Development Coordination
Amount

Treasury Investment Review — $32M

Finance/Development
Amount

Annual LOCC Conference — Anaheim

Intergovernmental
Amount

Robertson Blvd / Road 15 Annexation — County Tax Sharing Agreement

Development Coordination
Amount

Opportunity Zone — Tract Support Letter

Development Coordination
Amount

Chowchilla Court Annexation — Tax Sharing Agreement

Development Coordination
Amount

Ready Roast Property — Mediation / Litigation

Legal / Land Use
Amount

Roundabout — LPP Grant Application

Regional Infrastructure

Personnel-Related Matters — HR / Legal Coordination

Anticipated Litigation — 113 Holiday Way Injunction

Amount

Payment Rec'd Date

Amount Submitted

Amount Received

Amount

Payment Rec'd Date

Amount Submitted

Amount Received

Amount

Payment Rec'd Date

Amount Submitted

Amount Received

Amount

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Amount Submitted

Amount Received

Amount

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Amount Submitted

Amount Received

Amount

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Amount Submitted

Amount Received

Amount

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Amount Submitted

Amount Received

Amount

Payment Rec'd Date

Amount Submitted

Amount Received

Amount

Payment Rec'd Date

Amount Submitted

Amount Received

Closed Session — Police Chief and City Administrator Evaluations

City Administrator Weekly Coordination — Community and Partner Meetings

MCTC Streets and Roads Funding — CIP and Budget Coordination

Rancho Calera — Precast vs. CMU Block Walls

Fairgrounds Storm Drain — Drainage Solution and Responsibility

Council Contingency Fund — Fairgrounds Veterans Rodeo Request ($5,000)

Council Contingency Fund — Chamber of Commerce Request ($7,000)

Certificate of Recognition — Quinnley Robinson

City Administrator
Item ID
12615881611

Updates

Item Name
Fairmead Consolidation

Update Content
Wkly Report 7/7/2026 - Still waiting on Encroachment permits from Caltrans and Army Corp of Engineers

12615881611

Fairmead Consolidation

Weekly Activities Report — week ending 09/26/2026 (as of 09/29/2026): A fourth encroachment permit from the Army Corps of Engineers was identified as needed. QK is still finalizing the environmental work and remains on track to have the project bid-ready by the end of October 2026.

12615881611

Fairmead Consolidation

12615881611

Fairmead Consolidation

13349411159
13349411159

Communications Tower at Ed Ray
Communications Tower at Ed Ray

13349411159

Communications Tower at Ed Ray

13349411159

Communications Tower at Ed Ray

13349390383
13349390383

5th Street Rehabilitation
5th Street Rehabilitation

13349390383

5th Street Rehabilitation

13349444228
13349444228
13349501873

Madera County State of the County Luncheon 10/29/2026
Madera County State of the County Luncheon 10/29/2026
Clean CA Robertson Blvd project

13349501873

Clean CA Robertson Blvd project

13349501873

Clean CA Robertson Blvd project

Weekly report history (City Administrator only):
• 08/08/2026: Still waiting on encroachment permits from Caltrans and Army Corps of Engineers.
• 08/15/2026: Caltrans expected to issue its permit by 08/20; Army Corps/Fish and Wildlife permits issued, with a $60,000 portal payment to be made by QK and invoiced to the City.
• 08/22/2026: Followed up with Caltrans after permit was not issued as expected.
• 08/29/2026: All three encroachment permits received; QK had a little environmental work remaining and estimated bid readiness in 30–60 days.
• 09/05 and 09/12/2026: QK finalizing environmental work and treatment plant design needs; once finalized, project can go out to bid. The treatment plant package is a specialty product made by one manufacturer, so it will not be a formal RFP.
Source: Weekly Activities Reports dated 08/08–09/12/2026.
Weekly report history — July 18, July 25, and August 1, 2026
July 18: Still waiting on encroachment permits from Caltrans and the Army Corps of Engineers.
July 25: Permit delays remained unchanged.
August 1: Still waiting on the same encroachment permits.
Wkly Report 10/13/2026 - Should have the last piece of the equipment by the end of October. The Radios are supposed to ship 10/16.
Weekly Activities Report — week ending 09/26/2026 (as of 09/29/2026): Cook’s Communication reported that some equipment has been received and expects all equipment to arrive by October 2026.
Weekly report history (City Administrator only):
• 08/08 and 08/15/2026: Equipment shelter arrived and was installed; Cook’s Communication to install the City’s equipment.
• 08/22, 08/29, 09/05 and 09/12/2026: Cook’s Communication reported some equipment received and expected all equipment by October 2026.
Source: Weekly Activities Reports dated 08/08–09/12/2026.
Weekly report history — July 18, July 25, and August 1, 2026
July 18: Equipment shelter expected to arrive July 23.
July 25: Shelter had not yet arrived.
August 1: Equipment shelter had arrived and was installed; Cook's Communication was next to install the equipment.
Wkly Report 10/13/26 - Is under design.
Weekly Activities Report — week ending 09/26/2026 (as of 09/29/2026): Project remains under design.
Weekly report history (City Administrator only):
• 08/22, 08/29, 09/05 and 09/12/2026: Project remains under design.
Source: Weekly Activities Reports dated 08/22–09/12/2026.
Wkly Report 10/13/2026 - we have a table.
Weekly Activities Report — week ending 09/26/2026 (as of 09/29/2026): City Administrator reports that the City has a table for the Madera County State of the County luncheon on 10/29/2026.
Wkly Report 7/7/2026 - Setting up meeting with contractor to discuss liquidated damages
Weekly report history (City Administrator only):
• 08/08/2026: City Administrator, Dustin, QK, and contractor negotiated liquidated damages successfully.
• 08/15/2026: Liquidated damages settled at $60,000 to be paid to the City; project essentially complete except for defective 7th Street push-button crosswalk awaiting a replacement part.
• 08/22 and 08/29/2026: Waiting for replacement crosswalk pole at 7th Street.
• 09/05/2026: Crosswalk pole appeared to have been replaced and was working at 7th/Robertson.
Source: Weekly Activities Reports dated 08/08–09/05/2026.
Weekly report history — July 18, July 25, and August 1, 2026
July 18: A meeting was being arranged with the contractor to discuss liquidated damages.
July 25: Contractor offered $30,000 against more than $300,000 in total liquidated damages; the City believed recovery should be around $80,000.
August 1: City Administrator and Dustin met with a Granite subcontractor. Granite was trying to shift costs to the local subcontractor, who could not afford them; City staff advised they could not control that issue but were negotiating with Granite. A follow-up meeting with QK was planned.

13349493095

Well 16

13349498395
13349549859

Rd 15 ½
Ventura Ave

13349549859

Ventura Ave

13349549859

Ventura Ave

Weekly report history (City Administrator only):
• 08/22/2026: Met with Rancho Calera team and City staff about connecting Well 16 to the City system. Rancho Calera needs to provide final utility design so the pipe can be installed in the correct location and not relocated later; follow-up meeting was planned.
• 08/29/2026: Continued coordination to obtain final utility design for the Well 16 pipe connection.
• 09/12/2026: Robertson Boulevard restriping/traffic study coordination remains related: engineers are evaluating the traffic study and potential widening/restriping options.
Source: Weekly Activities Reports dated 08/22–09/12/2026.
Wkly Report 7/7/2026 - Passed final inspection and is open
Wkly Report 7/7/2026 - Began work on Monday 7/6
Weekly report history (City Administrator only):
• 08/15/2026: Contractor working through final punch-list items after walkthrough, including removing asphalt against bulb-outs and leveling the roadway to achieve the required 6-inch bulb-out height.
• 08/22/2026: Contractor adjusted bulb-out height by grinding asphalt, but surface still needed smoothing.
Source: Weekly Activities Reports dated 08/15 and 08/22/2026.
Weekly report history — July 18, July 25, and August 1, 2026
July 18: Project remained on track for completion before school starts. A couple of vehicles struck the bulb-outs, so traffic cones were placed to warn drivers.
July 25: Still expected to finish on time before school starts.
August 1: Bulb-out fill-in was scheduled to start August 5, with striping the following week. The stop sign on 13th Street was to move to 11th Street after striping.
wkly report 7/7/2026 -

13349548631

Resolution for Madera County to provide services for the upcoming Municipal Election

13349588541

Accessory Dwelling Units (ADU) guidelines

13350039232

Resolution adopting 2025 Urban Water Management Plan (UWMP)

13350039232

Resolution adopting 2025 Urban Water Management Plan (UWMP)

13351531945

Resolution adopting 2025 Water Shortage Contingency Plan

13351522797

Resolution for FFA Applications

* They collect and count the ballots and we get charged based off the number of ballots.
* They also handle all the documentation for all notices, nominations and disclosure documents
wkly report 7/7/2026 - 2nd reading of Ordinance updating our Accessory Dwelling Units (ADU) guidelines
• We had the 1st reading at the last meeting in the Public Hearing
• This is updating our design guidelines to meet state requirements
• We have 3 pre-designed engineer stamped designs for people to choose from
wkly report 7/7/2026 * Required by the State to update every 5 years and ours is due
* It addresses our water supply reliability
Agenda review update — July 18, 2026
The 2025 Urban Water Management Plan resolution was being brought back as directed at the previous Council meeting, with changes to be highlighted.
wkly report 7/7/2026 Goes along with the UWMP where we have to evaluate our supply and also have a contingency plan for if we ever have a shortage
wkly report 7/7/2026 Resolution to execute all related documents for FAA applications for grants to fund our upcoming projects that are listed in the Airport Capital Improvement Plan (ACIP).
* Also includes accepting grants for FY 26 & FY 27 for a total of $275k
* Airport fund is responsible for $8k
Agenda review update — July 18, 2026

13351522797

Resolution for FFA Applications

13351611973

Met with staff and grant writers Townsend

13351611973

Met with staff and grant writers Townsend

13351611973

Met with staff and grant writers Townsend

13351605207

Met with MCEDC

13351605207

Met with MCEDC

13360275305
13360275847
13360279638

Trinity Pregnancy Center Dinner — 10/10/2026
Community Paint Night — 10/08/2026
Cornerstone Fall Festival — 10/31/2026

* Quarterly meetings that Supervisor Macaulay wanted to start doing
* Worked on CFD bond sale closing documents
Weekly report history (City Administrator only):
• 08/08/2026: City Administrator and Dustin met with Southland to explore whether it could complete wastewater treatment plant upgrades/repairs faster and with possible financing options; preliminary discussion only.
• 09/05/2026: Met with Southland group to discuss wastewater plant improvements.
Source: Weekly Activities Reports dated 08/08 and 09/05/2026.
Weekly Activities Report — week ending 09/26/2026 (as of 09/29/2026): The City has a table for the Trinity Pregnancy Center dinner on 10/10/2026. The report also notes that Recreation and Community Engagement prepared communication to Council regarding this dinner.
Weekly Activities Report — week ending 09/26/2026 (as of 09/29/2026): Listed by the City Administrator as an upcoming event on 10/08/2026.
Weekly Activities Report — week ending 09/26/2026 (as of 09/29/2026): Listed by the City Administrator as an upcoming event on 10/31/2026.

13360245021

City Halloween Treat Trail — 10/24/2026

Weekly Activities Report — week ending 09/26/2026 (as of 09/29/2026): Upcoming City event. Recreation and Community Engagement continued planning, including follow-up invitations to last year's booth participants who had not registered and considering staff costumes suitable for working during the event.

13360280676

Weekly Staff Meetings

13360280676

Weekly Staff Meetings

Weekly Activities Report — week ending 09/26/2026 (as of 09/29/2026): The City Administrator reported holding weekly meetings with staff.
Weekly report history (City Administrator only):
• 08/08, 08/22, 08/29 and 09/05/2026: City Administrator reported weekly meetings with staff.
• 09/12/2026: Weekly staff meetings continued.
Source: Weekly Activities Reports dated 08/08–09/12/2026.
Weekly report history — July 25 and August 1, 2026

The FAA grant pre-application approval process was deferred from the prior Council meeting because of questions about matching funds and the consequences if funds are unavailable. The City has a five-year CIP for airport projects considered for FAA funding, and staff will analyze whether matching funds are available
before applying.
wkly report 7/7/2026 * Received notification that we were awarded the CDBG grant for Water and Sewer Master plans but we have to make some modifications to the application first
* Received notification we did not get awarded the Build Federal Grant that we were using for the Roundabout project
* The notification said they will be scheduling debriefing meetings in August
Weekly report history (City Administrator only):
• 08/08/2026: Met with grant writers Townsend regarding multiple park grants and grants for the roundabout.
• 08/08/2026: Approved moving forward with Mark Thomas to apply for the LPP grant for the roundabout. The prior application was unsuccessful; MCTC supplied an exit interview identifying deficiencies, and the project is now shovel-ready with those deficiencies to be addressed as best possible.
• 08/29/2026: Met with Doug Collins regarding the Robertson/Fig Tree intersection. Waiting on Rancho Calera; if no progress soon, City may proceed with restriping just the intersection, estimated at approximately $30,000.
• 09/12/2026: Engineers are evaluating the Robertson Boulevard traffic study and proposed restriping/widening approach. An Ad Hoc meeting with Council was to be scheduled after engineering feedback. Doug Collins planned to send Council a support letter for the Fig Tree/Robertson intersection.
Source: Weekly Activities Reports dated 08/08–09/12/2026.
Weekly report update — August 1, 2026

13360280676

Weekly Staff Meetings

13360246677

Treasury Investment Review — $32M

13360246677

Treasury Investment Review — $32M

13360246677

Treasury Investment Review — $32M

13360280677

Annual LOCC Conference — Anaheim

13360280677

Annual LOCC Conference — Anaheim

13360280677

Annual LOCC Conference — Anaheim

13360579176

Robertson Blvd / Road 15 Annexation — County Tax Sharing Agreement

13360576850

ICSC Conference — San Diego (09/14–09/16/2026)

13360576850

ICSC Conference — San Diego (09/14–09/16/2026)

13360576808
13360562560

Opportunity Zone — Tract Support Letter
Chowchilla Court Annexation — Tax Sharing Agreement

13360562560

Chowchilla Court Annexation — Tax Sharing Agreement

13360579305

Veterans Park Sewer Main Rehabilitation — SWRCB Funding

13360562787

CFD 2006-1 Dissolution Ordinance

13360580280

Wastewater Treatment Plant Upgrades / Repairs — Southland

13360580059

Robertson Blvd / Fig Tree Intersection — Restriping and Traffic Study

13360580059

Robertson Blvd / Fig Tree Intersection — Restriping and Traffic Study

Staff and grant writers Townsend were coordinating on grants for City projects. Separately, staff met with QK to review the encroachment permit process: the Master Fee Schedule allows an administrative fee plus outside costs, but outside costs arrive with monthly invoices, making collection difficult after permits are
issued. Staff agreed on flat rates for some permit types, with QK providing estimates for others so customers can be charged when permits are issued.
wkly report 7/7/2026 Attended a meeting at MCEDC with Mayor Smith, the City of Madera and County of Madera.

The City Administrator reported holding weekly meetings with staff both weeks.
Weekly Activities Report — week ending 09/26/2026 (as of 09/29/2026): Daniel and the City Administrator met with Wulff Hansen to discuss investment options as some Treasuries mature at the end of September. Report states Treasury rates are attractive for 1–2 year terms and the City is reinvesting maturing
Treasuries, plus moving funds from LAIF and Tri Counties to 18- and 24-month Treasuries. Total: $32 million.
Additional source history from the Weekly Activities Report dated 09/26/2026: Daniel and the City Administrator met with Wulff Hansen to discuss investment options as some Treasuries matured at the end of September. The report states Treasury rates were attractive for 1–2 year terms, and the City was reinvesting
maturing Treasuries while moving funds from LAIF and Tri Counties into 18- and 24-month Treasuries. Total reported amount: $32 million.
Quarterly investment report — July 18, 2026
The City's investments were reported as being held in LAIF, U.S. Treasuries, and a money market account at Tri Counties.
Weekly Activities Report — week ending 09/26/2026 (as of 09/29/2026): The City Administrator and John attended the Annual LOCC Conference in Anaheim, Tuesday through Friday.
Weekly report history (City Administrator only):
• 08/08, 08/15, 08/22, 08/29 and 09/05/2026: LOCC Annual Conference in Anaheim listed for 09/23–09/25; John and Waseem registered in the 08/15 report, and John listed as registered in later reports.
• 09/12/2026: John registered to attend 09/23–09/25.
Source: Weekly Activities Reports dated 08/08–09/12/2026.
Weekly report confirmation — July 25 and August 1, 2026
League of California Cities (LOCC) Annual Conference in Anaheim, September 23–25, 2026. John and Waseem were registered to attend.
City Administrator report history:
• 09/12/2026: Finalized the County tax-sharing agreement for the Robertson Boulevard/Road 15 annexation project. Agenda review described a 50/50 property-tax split and a 10-year term. Chowchilla Court project may provide affordable or market-rate housing depending on funding availability; report lists 154
multifamily apartment units and 34 multifamily duplex units.
• The agreement was scheduled for City Council on 09/22/2026.
City Administrator report notes: ICSC Conference in San Diego scheduled for 09/14–09/16/2026; Kelly, John, and Waseem registered to attend. Listed in reports dated 08/08, 08/15, 08/22, 08/29, 09/05, and 09/12.
Weekly report confirmation — July 25 and August 1, 2026
ICSC Conference in San Diego, September 14–16, 2026. Kelly, John, and Waseem were registered to attend.
City Administrator report note (08/22/2026): Submitted a letter of support for the City's tract in the Opportunity Zone. Madera EDC also submitted a letter of support.
City Administrator report note (09/12/2026): Chowchilla Court annexation project tax-sharing agreement was finalized with the County and scheduled for City Council consideration on 09/22/2026. The project is associated with the Robertson Boulevard/Road 15 annexation.
Chowchilla Court annexation update — August 1, 2026
LAFCO application was expected to be submitted August 5. The tax-share agreement remained pending. Report described Phase 1 and 2 as 154 multifamily residential units, with Phase 3 described as 17 duplexes / 34 total units. The report cites prior City Council approval of the MND/MMRP and LAFCO application on June
9, 2026.
City Administrator report note (09/12/2026): Agenda review included a resolution authorizing the State Water Resources Control Board to approve funding for sewer main rehabilitation at Veterans Park. The report states contaminated soil at the park was traced to leaking sewer lines; SWRCB may help pay for repairs, but
the funding amount was not yet known.
City Administrator report notes (08/29/2026): Second reading of the ordinance dissolving CFD 2006-1 was listed for agenda review. First reading occurred at the prior meeting. CFD 2026-2 was approved by voters and refunded the old CFD; dissolution removes the City's ability to levy assessments under the old CFD.
City Administrator report history:
• 08/08/2026: City Administrator and Dustin met with Southland to explore whether it could perform wastewater treatment plant upgrades/repairs faster and potentially offer financing. Preliminary discussion only.
• 09/05/2026: Met with Southland group to discuss wastewater plant improvements.
City Administrator report history:
• 08/22/2026: Working with Rancho Calera on Fig Tree intersection traffic study and restriping. Their study proposes restriping beyond the intersection, shifting the Robertson Boulevard widening trigger from roughly 200 to 1,000 units. City engineers were awaiting the technical data; any development agreement
amendment would require Council approval. City was considering restriping the intersection independently.
• 08/29/2026: Met with Doug Collins; waiting for Rancho Calera. If no progress soon, City may proceed with intersection-only restriping at an estimated $30,000.
• 09/12/2026: Engineers evaluating the traffic study. An Ad Hoc Council meeting would be scheduled after engineering feedback; Doug Collins planned to send Council a support letter for the Fig Tree/Robertson intersection.
Weekly report history — July 25 and August 1, 2026
July 25: Traffic study found enough room on the existing Robertson Boulevard between the Highway 99 off-ramp and Fig Tree to restripe and add lanes, intended to address school-time congestion. QK requested the assumptions behind the study. An Ad Hoc meeting was planned for final direction. The Development
Agreement currently requires widening after 216 homes; the study indicates restriping may suffice until more than 1,000 units, which would require a Development Agreement change.
August 1: The issue remained under review with QK; staff were continuing coordination on the traffic study and potential restriping.

13360576928
13360562562

Auto Aid Agreement — Chowchilla Fire and Madera County Fire
Chamber Classic Car and Custom Bike Show — 09/19/2026

13360562562

Chamber Classic Car and Custom Bike Show — 09/19/2026

13360579993

Ready Roast Property — Mediation / Litigation

13360579993

Ready Roast Property — Mediation / Litigation

13360580220

Transit Budget Amendment — Bus and Van Purchase

13360577120

Airport Runway Rehabilitation

13360576706

Roundabout — LPP Grant Application

13360585552

Personnel-Related Matters — HR / Legal Coordination

13360585965
13360591467

August 2026 Financials — Agenda Review
Closed Session — Police Chief and City Administrator Evaluations

13360591467

Closed Session — Police Chief and City Administrator Evaluations

13360585553

Anticipated Litigation — 113 Holiday Way Injunction

13360607761

City Administrator Weekly Coordination — Community and Partner Meetings

13360607761

City Administrator Weekly Coordination — Community and Partner Meetings

City Administrator report note (09/12/2026): Agenda review included approval of an updated Auto Aid Agreement between Chowchilla Fire and Madera County Fire. The existing agreement dates to 2012; report notes no significant changes.
City Administrator report notes: Chamber Classic Car and Custom Bike Show listed for 09/19/2026 in weekly reports dated 08/08, 08/15, 08/22, 08/29, 09/05, and 09/12.
Weekly report confirmation — July 25 and August 1, 2026
Chamber Classic Car and Custom Bike Show scheduled for September 19, 2026.
City Administrator report history:
• 08/15/2026: Attended mediation at Lozano Smith's Fresno office regarding the Ready Roast property; no agreement reached in mediation. Update to be provided to Council in closed session.
• 08/29/2026: Legal update meeting regarding ongoing mediation attempts; nothing reached yet.
Weekly report update — July 18, 2026
Ready Roast property / CREH litigation was listed for closed-session discussion. Mediation was scheduled for August 14, and Council needed to discuss negotiation strategy and limits for that meeting.
City Administrator report note (09/12/2026): Agenda review included a budget amendment for Transit to include excess COVID funds and unplanned purchase of a van and bus. Transit received additional funds, so the amendment is needed to account for the expenditures.
City Administrator report notes (08/15/2026): Final walkthrough completed with a few punch-list items remaining. Runway striping needs another session after the surface cures, expected in September. Repairs at the runway end will be coordinated with a Madera Airport project because the required asphalt mix is not
typically produced in such a small quantity.
City Administrator report note (08/08/2026): Approved moving forward with Mark Thomas to apply for the LPP grant for the roundabout. The prior application was unsuccessful; MCTC provided an exit interview identifying deficiencies. The project is now shovel-ready, and those deficiencies will be addressed as best
possible. Also met with grant writers Townsend about multiple park grants and roundabout grants.
City Administrator report history:
• 08/15/2026: Worked on multiple personnel issues and attended mediation regarding Ready Roast.
• 08/22/2026: Multiple meetings with HR and legal regarding personnel-related issues.
• 08/29/2026: Update meeting with legal regarding ongoing mediation attempts; no agreement reached.
• 09/12/2026: Personnel-related matters listed among other items.
Source: Weekly Activities Reports dated 08/15–09/12/2026.
City Administrator report note (09/12/2026): August 2026 financials were listed under Consent for agenda review.
City Administrator report note (09/12/2026): Agenda review listed closed-session performance evaluations for the Police Chief and City Administrator.
Agenda review update — August 1, 2026
Closed-session item: Police Chief performance evaluation. A revision to the existing contract was being proposed.
City Administrator report note (09/12/2026): Agenda review listed anticipated litigation and consideration of whether to proceed with an injunction for 113 Holiday Way.
City Administrator report history:
• 08/08/2026: Weekly staff meetings; met with QK on operational items; attended Community Task Force meeting; met with Southland regarding possible wastewater plant upgrades; met with grant writers Townsend.
• 08/15/2026: Weekly staff meetings; attended CESD back-to-school breakfast in Fairmead; spoke with an industrial realtor about lot sizes and permitted uses for Mid Valley Pipe & Steel industrial park; Caltrans roundabout meeting was interrupted by a fire alarm and likely deferred to next month.
• 08/22/2026: Weekly staff meetings; attended Rural Health Care ribbon cutting; personnel-related HR/legal meetings.
• 08/29/2026: Weekly staff meetings; met with Doug Collins on Robertson/Fig Tree intersection; met with Rancho Calera and staff on Well 16 pipe connection; attended CSO Ryan Hunter’s funeral service.
• 09/05/2026: Attended Community Task Force meeting, Salter’s groundbreaking, and met with Southland.
• 09/12/2026: Met with Southland; finalized County tax-sharing agreement; reviewed Robertson Boulevard restriping/traffic study; personnel matters.
Source: Weekly Activities Reports dated 08/08–09/12/2026.
City Administrator coordination notes — July 18, July 25, and August 1, 2026

13360563474

Notice of Completion — Road 15½ Rehabilitation

13360563109

Notice of Completion — Berenda Slough Water Extension

13360578267

RSTP Allocation FY 2025/26 — $208,054

13360617798

June 2026 Financials — Agenda Review

13360616932

Transportation Development Act Amendment — FY 2024/25 Allocation

13360617159

Lighting and Landscape Maintenance District — Annual Assessments

13360601896

MCTC Streets and Roads Funding — CIP and Budget Coordination

13360625288

Quarterly Project Management Report

13360600937

Local Hazard Mitigation Plan (LHMP) — General Plan Amendment

13360589363

Fairgrounds Storm Drain — Drainage Solution and Responsibility

13360616834

Rancho Calera — Precast vs. CMU Block Walls

July 18: Met with the Fairgrounds regarding storm-drain issues and possible solutions. QK prepared three options; the apparent best option was to run a line along the Fairgrounds side of the road to connect to the City's inlet in front of Piranha Pipe. Fairgrounds staff were to obtain a private quote. The Fairgrounds also
raised a claim involving acreage under an old RDA agreement and a land swap; responsibility for drainage remained unresolved, with hope that the County might assist.
July 25: Met with Rancho Calera regarding precast walls versus CMU walls. A serious buyer was interested in a block; CMU walls would add about $750,000. Staff were evaluating precast based on stability and maintenance, and QK requested specifications and clarification of maintenance responsibility. Also met with MCTC
and staff to review Streets and Roads funding uses so the CIP could be updated and Public Works and Finance could align budget and staffing decisions.
August 1: Held weekly staff meetings; met with a Granite subcontractor regarding Clean CA liquidated damages; and met with QK on encroachment permit fee practices.
City Administrator agenda-review note (08/15/2026): Notice of Completion for Road 15½ Rehabilitation was listed under Consent. Project section described the work as the segment from Avenue 24½ at the Wastewater Treatment Plant to Mariposa. Humboldt Avenue work from 3rd Street to Front Street was programmed
for the current fiscal year.
City Administrator agenda-review note (08/15/2026): Notice of Completion for the Berenda Slough water extension was listed under Consent. This was the final portion of the water stub-out project to make water available for development in the industrial area along Chowchilla Boulevard between Avenue 24½ and
Avenue 24; the item covered the connection beneath the bridge.
City Administrator agenda-review note (08/15/2026): Agreement with MCTC for the FY 2025/26 Regional Surface Transportation Program (RSTP) allocation was listed for Council. Report states the $208,054 allocation is processed in arrears; Caltrans allocates funding to MCTC, which reviews and approves the City's
request.
Agenda review — July 18, 2026
June 2026 financials were listed on the consent agenda.
Agenda review — July 18, 2026
Transportation Development Act amendment adjusts the FY 2024/25 allocation between Transit and Streets & Roads. Local Transportation Fund revenue first fully subsidizes Transit, with any remainder available for Streets & Roads. Applications use estimates; after actual expenditures, a true-up adjusts the allocation.
Transit required about $133,000 more than originally estimated.
Agenda review — August 1, 2026
Public hearing resolution approving annual assessments for the Lighting and Landscape Maintenance District (LLMD). QK prepares the assessments; only properties within each district's boundaries are assessed, and amounts are specific to the needs of each district.
City Administrator report — July 25, 2026
Met with MCTC and City staff to review Streets and Roads funding and eligible uses. The goal was to update the CIP accurately and align Public Works and Finance on the budget and the ability to add personnel.
Agenda review — July 18, 2026
Quarterly Project Management Report provides agenda items tracked by department.
Agenda review — July 18, 2026
Resolution to approve the County-wide Local Hazard Mitigation Plan (LHMP), amend the General Plan, and declare the action exempt from CEQA. CEQA analysis was required for the General Plan amendment. FEMA requires the LHMP for grant and assistance eligibility. Staff from multiple agencies contributed to identifying
disaster risks; the County is lead agency. Flooding was identified as the City's biggest threat. The plan can support grant applications for preventative measures.
City Administrator report — July 18, 2026
Met with the Fairgrounds to discuss storm-drain issues and possible solutions. QK developed three options; the apparent preferred solution was a line on the Fairgrounds side of the road connecting to the City's inlet in front of Piranha Pipe. The Fairgrounds was to obtain a private cost quote. The Fairgrounds also believes
acreage may be owed under an old RDA agreement and that a land swap obligation was not fulfilled. They currently drain onto school-owned property and want to stop. Responsibility remained unresolved; staff hoped the County might step in.
City Administrator report — July 25, 2026

13360617151

Updated Title VI Program — City Bus

13360589437

Council Contingency Fund — Fairgrounds Veterans Rodeo Request ($5,000)

13360589438

Council Contingency Fund — Chamber of Commerce Request ($7,000)

13360589657

Certificate of Recognition — Quinnley Robinson

13360624801

Quarterly Contracts Executed by City Administrator

13360645030

Quarterly Waiver Report — No Waivers Issued

13360645250

July 2026 Check Register — Agenda Review

13360650480

FTA Section 5311 / 5339 Funding Authorization

Met with the Rancho Calera team about using precast walls instead of concrete masonry unit (CMU) walls. A serious buyer was interested in a block, and CMU walls would add about $750,000. Staff were evaluating precast, which is used in other cities; appearance was not seen as the main concern, with stability and
maintenance the key issues. QK requested specifications, and staff were checking whether the walls are common walls or the property owner's maintenance responsibility.
Agenda review — July 18, 2026
Resolution to adopt the updated Title VI Program for City Bus. State and federal transit agencies require the program to be updated every three years; it is a nondiscrimination program.
Agenda review — August 1, 2026
Fairgrounds requested $5,000 from the Council Contingency Fund for a rodeo event for veterans.
Agenda review — July 18, 2026
Chamber of Commerce requested $7,000 from the Council Contingency Fund. In the FY 2024/25 budget, the City removed the automatic annual $7,000 Chamber donation and $5,000 Fairgrounds donation, requiring organizations to apply through the Council Contingency Fund to make the process more equitable.
Agenda review — August 1, 2026
Presentation item: Certificate of Recognition for Quinnley Robinson's rodeo accomplishments.
Agenda review — July 18, 2026
Quarterly report noted two contracts executed by the City Administrator without Council action: an ADU code update for $17,500 and on-call building inspection services. The inspection contract was needed because Jerry would be away for an extended period for surgery.
Agenda review — July 18, 2026
Quarterly waiver report indicated that no waivers were issued.
Agenda review — August 1, 2026
July 2026 check register was listed on the consent agenda.
Agenda review — August 1, 2026
Resolution authorizing use of Federal Transit Administration Section 5311 and/or Section 5339 funding with the Department of Transportation. Section 5311 supports transit operating costs; Section 5339 supports capital needs such as buses.

City Clerk

Active

Type
Training
Date

Status
Active
Amount

Phase
Training Plan
Submission Date

Priority
High
Payment Rec'd Date

Latest Update Date
2026-10-21
Amount Submitted

Grant / Transit Coordination
Records Management
Date

Active
Active
Amount

Coordination
Submission Date

Medium
Medium
Payment Rec'd Date

2026-10-21
2026-10-21
Amount Submitted

Elections

Compliance
Date

Active
Amount

Coordination
Submission Date

High
Payment Rec'd Date

2026-10-21
Amount Submitted

Risk MGMT/Claims

Compliance
Date

Active
Amount

Coordination
Submission Date

High
Payment Rec'd Date

2026-07-23
Amount Submitted

Legal
Date

Active
Amount

Coordination
Submission Date

High
Payment Rec'd Date

2026-10-21
Amount Submitted

Compliance
Date

Active
Amount

Coordination
Submission Date

Medium
Payment Rec'd Date

2026-07-22
Amount Submitted

Name
Deputy City Clerk Training / CMC Track

Subitems

SB125 Transit Coordination
Records Destruction / Archive Cleanup

Subitems

Subitems

Subitems

Commissions/Committees

Subitems

Policy Updates

Subitems

2026-07-22 to 2026-10-21

Planning

Name

Completed

Name
Records Retention Schedule Update

Subitems

AB 2561 Vacancy Reporting

Subitems

NextRequest Public Records Module
DocuAccess ADA Accessibility Platform

Subitems

Type

Status

Phase

Priority

Latest Update Date

Type
Records Management
Date

Status
Complete
Amount

Phase
Submission Date

Priority
Medium
Payment Rec'd Date

Latest Update Date
2025-04-12
Amount Submitted

Compliance
Date

Complete
Amount

Public Hearing Support
Submission Date

Medium
Payment Rec'd Date

2026-10-21
Amount Submitted

Technology / Workflow
Compliance / Technology
Date

Complete
Complete
Amount

Contract/Implementation
Submission Date

High
High
Payment Rec'd Date

2026-10-21
2026-03-21
Amount Submitted

2025-04-12 to 2026-10-21

Council Update
Item ID (auto generated)
12400777741
12400736606
Mtg w/ PW to coordinate
working w/ PW for their doc cleanup
Item ID (auto generated)
12400756939
12400767147
Resolution requesting election services from county adopted
Item ID (auto generated)
12614824704
12614865596
07/13 weekly report
Item ID (auto generated)
12614905064
12614956406

Next Steps

Status 1
Ongoing

Ongoing
Ongoing

Submitted Resolution to County

Ongoing

Ongoing

Ongoing

Item ID (auto generated)
12614944110
12614938979

Ongoing

Item ID (auto generated)
12614964005
12614946304

Council Update

Next Steps

Status 1

Council Update

Next Steps

Status 1
Done

Item ID (auto generated)
12400793180
12400715756
Item ID (auto generated)
12400696587
12400777984

Item ID (auto generated)
12400777217
12400682005

Done

Done
Done

City Clerk

Item ID

Updates

Item Name

Update Content
2025-03-01 | City Clerk: Sent out updated and redlined retention schedules to all departments for their review and sign off.

11719690121

Records Retention Schedule Update

2025-03-22 | City Clerk: Still waiting for departments to submit their approvals and/or edits to the updated retention schedules that I gave them a month ago.

11719690121

Records Retention Schedule Update

2025-04-12 | City Clerk: Resent reminders to DH’s who still have not submitted their edits/sign off to their updated retention schedules.
Resent reminders to DH’s who still have not submitted their edits/sign off to their updated retention schedules.
2025-01-18 | City Clerk: Met with NextRequest, a public records request management software, to assist with accepting, processing, tracking and fulfilling record requests. NextRequest is
affiliated with CivicPlus who the City uses to run/support its website.
2025-02-15 | City Clerk: Due to the passing of my mother -in-law, worked mostly from home on various tasks. I came into the office to complete the Planning Commission meeting agenda
packet process, downloaded the recording of the February 11 City Council meeting to begin the follow-up process, received and saved items via email for the February 25 City Council
meeting, worked on a public records request, certified mylars for the Lone Oak project (Sessions), assisted the County Administrator’s office with obtaining documents regarding certain
RDA projects.

11719690858

NextRequest Public Records Module

2025-04-05 | City Clerk: Had 7 public records requests come in this week for PW projects; 6 cam from one person, John Dougherty, and 1 from Foundation for Fair Contracting regarding
the Urban Runoff Management Project. There were several other public records requests for various or recurring information re: business licenses of previous month, code enforcement
violations f the previous month, and another request for body cam footage that we ultimately denied because they are considered investigatory files therefore exempt from disclosure.
2025-04-12 | City Clerk: Had contract signed for NextRequest, sent over to Civic Plus rep. This is for the public record request link that will be available on the City’s website by the end of
May.
2025-05-03 | City Clerk: NextRequest (online public records request) launched May 1; I will work on setting up users/administrators, other pertinent information upon my return from
conference.
2025-05-31 | City Clerk: Met with CivicPlus rep again to go over some aspects of NextRequest set up. Will continue to work with them through going live.

11719690858
11719690858

NextRequest Public Records Module
NextRequest Public Records Module

Met with CivicPlus rep again to go over some aspects of NextRequest set up. Will continue to work with them through going live.
This project is completed; NextRequest is up an running.
2026-03-21 | City Clerk: DocAccress agreement for services has been generated; Rod to sign. This allows full accessibility platform for all documents on city’s website per Title II ADA
update requirement.

11719696502

DocuAccess ADA Accessibility Platform

11719696502

DocuAccess ADA Accessibility Platform

2026-03-21 | Recreation and Community Engagement: Negotiated with DocuAccess pricing and contract terms
Negotiated with DocuAccess pricing and contract terms

11719696982

AB 2561 Vacancy Reporting

2025-05-17 | City Clerk: Will be working with HR Manager on AB 2561; requires public agencies to present the status of vacancies and recruitment/retention efforts at a public hearing at
least once per fiscal year. During this presentation, agencies must also identify any policies, procedures, r recruitment activities that negatively impact efforts to reduce vacancies. If an
agency is adopting an annual or multi-year budget, this presentation must occur prior to the adoption f the final budget.

11719696982
11719696982

AB 2561 Vacancy Reporting
AB 2561 Vacancy Reporting

2025-05-31 | City Administrator: Employment Vacancies and Recruitment- AB 2561
Employment Vacancies and Recruitment- AB 2561
This was completed in June 2026.
2025-01-18 | City Clerk: Closed the Deputy City Clerk recruitment; will review and set interviews ASAP.
2025-01-18 | Public Works: Attended the monthly Caltrans Technical Advisory Committee (TAC) meeting for the SR 99 CMCP.
2025-02-22 | City Clerk: Held interviews for the Deputy City Clerk position; will hire a current employee who was working part time at the information desk, Vanessa Escobar. In the next
fiscal year I will be sending her off to City Clerk training in San Marcos to eventually become a certified municipal clerk.

11719719322

Deputy City Clerk Training / CMC Track

2025-02-22 | Public Works: Attended Caltrans monthly Technical Advisory Committee (TAC) meeting for the SR 99 CMCP.
2025-03-01 | City Clerk: Worked out the work schedule for my new Deputy City Clerk, Vanessa Escobar. Will begin planning her required training in order to receive her CMC.
2025-04-19 | Public Works: Attended SR 99 CMCP Monthly TAC Meeting.
2025-05-17 | Public Works: Attended the monthly Technical Advisory Committee (TAC) meeting for the SR 99 CMCP.
2026-03-21 | City Clerk: Continuing assisting HR Manager with tasks as needed; Training Deputy City Clerk ngoing. She will be attending the California Municipal Clerk Association Annual
Conference in April. We are also looking to next fiscal year budgeting for conferences and training so she can obtain her Certified Municipal Clerk designation before I retire.

11719719322

Deputy City Clerk Training / CMC Track

Continuing assisting HR Manager with tasks as needed; Training Deputy City Clerk ngoing. She will be attending the California Municipal Clerk Association Annual Conference in April. We
are also looking to next fiscal year budgeting for conferences and training so she can obtain her Certified Municipal Clerk designation before I retire.

11719719322

Deputy City Clerk Training / CMC Track

As previously noted, this is an ongoing matter. Developing a great and knowledgeable employee takes time.
2025-01-25 | Finance and Information Technology: Finishing the State Report for Transit
2025-03-01 | City Clerk: Working with Madera County Transit Program Manager and PW for a variance on placing a county bus shelter on Myerwood Drove.
2025-03-01 | Public Works: Attended meeting with PG&E to discuss EV Fleet Advisory Services Program. The program is designed to help medium and heavy-duty fleets in underserved
transition to electric vehicles. Services include: Creating a customized plan, Site planning, Checking grid capacity, Guidance on equipment selection, etc.
2025-04-26 | City Clerk: Attended ‘Reasonable Suspicion’ webinar for Transit (mandatory).

11719719324

SB125 Transit Coordination

2025-05-03 | City Clerk: Sent letters of opposition related to SB79 (housing element related bill mandating transit- riented development projects ) and SB 634 (prohibits local jurisdictions
from adopting/enforcing ordinances to address homelessness).
2025-05-17 | City Administrator: Annual application for federal funding for Transit under the FTA Section 5311
2025-05-31 | City Clerk: Reached out to MCTC re: SB125 funding the City was awarded for electrification of bus fleet including charging stations, and was told agencies will be updated
week of June 1.
2026-03-21 | City Clerk: Met with Daniel for mid -year budget review for City Clerk, City Council and, with Robin, Transit departments.

11719719324
11719719324

SB125 Transit Coordination
SB125 Transit Coordination

Met with Daniel for mid -year budget review for City Clerk, City Council and, with Robin, Transit departments.
Set up meeting with PW staff to coordinate action plan; buses are stored at the Corp Yard.
2025-04-19 | City Clerk: Vanessa is working on updating various logs that are kept in the city clerk’s office. We will be working on retention as soon as I receive everyone’s (dept heads)
sign-off sheet and/or edits. While I am still waiting on that, we are planning to move a truckload of permanent - labeled records that have been stored in the Admin meeting room for
some time. the goal is to clear the room and have it available, again, to conduct interviews or other smaller meetings. The boxes will be moved into the permanent records secured area
located at the Corp Yard.

11719740147

Records Destruction / Archive Cleanup

11719740147

Records Destruction / Archive Cleanup

11719740147

Records Destruction / Archive Cleanup

12614943234
12614943234

Commissions/Committees
Commissions/Committees

Records Destruction is uber important to keep up. There is no need to keep records forever, and it helps lessen our liability to purge documents that can be used against the city, especially
when it comes to public record requests.
I have assigned Vanessa to clerk the Planning Commission and the Airport Advisory Committee meetings to centralize the processes.
Vanessa is doing well clerking these two Brown Act meetings. She also clerked her first ever Personnel Board Hearing in my absence and did VERY well. 😀😀

12614946253

Policy Updates

Working with Vanessa to update policies that belong to the City Clerk's office. Also, making sure that all our current policies are uniform in format and the latest version.

2025-04-26 | City Clerk: Starting a records destruction project to clear up space in the City’s archive storage located at the Corp Yard.
Starting a records destruction project to clear up space in the City’s archive storage located at the Corp Yard.
The first of many destruction projects was successfully completed. Next comes the PW department. We hope to have their completed by the end of the year.

Comm Dev Planning Department

Planning Review

Name
Union Land Development
Rubik -Robertson&Rd15 Annexation

Date Submitted
10 12 26
04 14 24

Type of Application
Tentative Parcel Map
Annexation Tentative Parcel Map; Site Plan Landscape Duplex

*Phase
Under City Review
Under City Review

A-Z Truck

2023

CUP

Under City Review

Industrial SP - Peer Review

2024

EIR

Under City Review

Mid Valley Pipe & Steel

2025

Final Map

Under City Review

Woodcrest

*Status

2026

Final Map-Improvement Plans

Under City Review

Rancho Calera Block 12 (copy)
901 Lake

Subitems

2026
09 02 26
Owner

Final Map
TPM & Site Plan
Status

Under City Review
Under City Review
Date

Amount

Flames Restaurant Bar and Grill

10.21.26

Conditional Use Permit

Planning Completed

Approved

Subitems

Owner

Status

Date

Amount

Stage

Submission Date

Submission Date

Property Address
Ave 24 & Chowchilla Blvd
Robertson Blvd & Rd 15

Applicant
Philip Su
Tommy Phelen; Cencal Builders & Rubik

Owner/Developer/Applicant Conatct Info
Philip Su & Iping Ho
Nic Whetstone Cencal Builders Cell: 209 765 6545 Laurie Bleakeman

Lot Acreage
16
18

*Description
Splitting up property into 6 parcels To include drive-through Truck stop; hotel convenience store & fuel stop coffee 2 quick serve restaurants
A total of 188 residential units consisting of 154 apartment units within the Chowchilla Court Apartments development and 34 duplex units

*Council Update
Under Planning Review
Council Approved Tax Sharing Agreement Madera County taking to Board of Supervisors for approval

Montgomery Lake/Rd 16 1/2

JRS Petro

Jasbir Singh: 510.690.7674

15.24

014-020-043, 044, 045, 046, 047

NEW TRUCK CENTER TO INCLUDE 12,800 SQUARE FOOT OF CONVENIENCE STORE / RESTAURANT, 10,896 SQUARE FOOT CARS FULE CANOPY WITH 14 FUEL PUMPS. 6,604 SQUARE
FOOT TRUCK FUEL CANOPY WITH 12 FUEL PUMPS. ABOVE GROUND FUEL STORAGE TANKS. MAINTENANCE SHOP OF APPROXIMATELY 20,640 SQUARE FOOT WITH 7 SERVICE BAYS.
TRUCKS PARKING AREA. EV CHARGING STATIONS. 2 FAST FOOD RESTAURANT , 4 -STOREY 95 ROOMS HOTEL. WORK WILL INCLUDE SITE PAVING AND LANDSCAPE.

EIR Under Review: Moving forward without completed traffic study

Industrial Specific Plan

EIR under traffic study review

Chowchilla Blvd

George Tristao& Danny Tristao

Syd Halterman, Benchmark Engineering Office 290.548.9300 and Cell 209.322.9631 email

26.28

002-250-053

Phase 1 includes the development of Parcel 7 (8.17 acres) as an agricultural and industrial supply yard and warehouse facility. The proposed development consists of a 32,645-square-foot
building, including 28,125 square feet of warehouse space, 4,520 square feet of office space, and a 7,500-square-foot covered overhang located on the northwest side of the building.
Phase 2 includes the future development of the remaining eleven (11) industrial parcels on a build-to-suit basis. The project also includes the construction of internal streets and utility
infrastructure to serve the industrial subdivision, as well as the widening of Chowchilla Boulevard to support future development.

Scheduled for 11.10.26 City Council Meeting

Washington Road,North Kites Way & East Palm Parkway

Fagundes

W Robertson Blvd
901 Lake Ave
Payment Rec'd Date

Pembrook
Parm Baines
Amount Submitted

Fagundes

40/408 Robertson Blvd

Shannon Lial

Kais Nakkoud

Payment Rec'd Date

Amount Submitted

Amount Received

Glenn Pace

David PaceM: 408 444 2653
Parm Baines
Amount Received

Bldg S F

61.5

Parcel APN
002-350-018
026-233-008

Approval Date Resolution/Ordinance #

Woodcrest subdivision, a residential development
with 176 lots on approximately 36 acres and surrounding commercial and residential properties. The
project is bounded by Washington Road to the north, Kites Way to the east, Palm Parkway to the
south and vacant land to the west
Block 12 consisting of 53 lots
Converting Church to Duplex

0010-230-39, 40,41, & 43

7
13 981

2 590

014-010-10
001-064-004

20,908

6,875

001-126-005

2026-10-21

Chowchilla water district has required Fagundes design a new drawing to route irrigation water line and dig a deeper irrigation ditch
Scheduled for 11 10 26 City Council Meeting
Under Planning Review

Restaurant offering a full-service dining experience featuring a full-service bar, outdoor patio seating, and a family-friendly entertainment area with approximately 46 arcade games, two
to four pool tables and two air hockey tables providing a variety of interactive recreational activities for patrons of all ages

10.21.26 Planning Commission Approved

*Description

*Council Update

2026-10-21

City Ordinance/Reso

Name
PLHA Amendment
General Plan Amendment
Zone Text Amendment
Pembrook Berm Sign
EV Charging System
Signatory Authority
AUD Ordinance Amendment
H E APR-GPA APR Reporting

Residential Building Permits

Name
Maple Meadows Phase 1
Orchard View
Anabella Homes - (5) Duplex SFR Townhouses
600 Alameda Ave

Industrial/Commercial Permits
Name
4th St / Kings Ave Sports Complex
Mid Valley Pipe & Steel

Date Submitted

Date Submitted

Type of Application

Type of Application

4/24/26

Date Submitted
8/27/24

Type of Application

*Phase
City Projects
City Projects
City Projects
City Projects
City Projects
City Projects
City Projects
City Projects

*Status
Approved
In Review
In Review
Approved
Approved
Approved
In Review
In Review

Stage

*Phase
Residential Building Permits
Residential Building Permits
Residential Building Permits
Residential Building Permits

*Status
Complete
Active
Pending Information
Active

Stage

*Phase
Industrial/Commercial Permits
Industrial/Commercial Permits

*Status
Active
Active

Stage
In Progress
In Progress

Property Address

Applicant

Owner/Developer/Applicant Conatct Info

Lot Acreage

Kings/Robertson and From 15th-7th on Robertson & Front St/Trinity/Colusa and 1020 Ventura
Kings/Robertson and From 15th-7th on Robertson & Front St/Trinity/Colusa and 1020 Ventura

Bldg S F
Light Industrial

Parcel APN

Approval Date Resolution/Ordinance #
Reso 10-26

Ordinance 26-02
Ordinance 535-26
Ordinance 536 26
529-25

Property Address
Washington Rd / Maple St
Washington Rd / Alvarado
The Villas - Amalfi and Capri
600 Alameda

Applicant

Property Address
N 4th St / Kings Ave
002-250-053

Applicant

Owner/Developer/Applicant Conatct Info
Maple Meadow Phase I Self-Help Enterprise
Century Communities
Teresita LLC - Dean Sparks

Lot Acreage
2 68 ac

Bldg S.F.
Various
Various
1 717 sq ft x 8 units

Parcel APN
001-330-001 001-330-002

Approval Date Resolution/Ordinance #

*Description

*Council Update

various

Owner/Developer/Applicant Conatct Info
Rudy Flores / Armando Flores 559-223-7107
george@midvalleypipe com

Lot Acreage
10 454 sq ft
Parcel 7 - 32 645 SF

Bldg S.F.
660 sq ft - concession stand and bathrooms
Light Industrial

Parcel APN
001-128-001
26 28 ac

Approval Date Resolution/Ordinance #

*Description

*Council Update

Comm Dev Planning Department
Item ID
12021413889
12021419384
12021597692
12021597692
12021597692

Updates

Item Name
Mid Valley Pipe & Steel
4th St / Kings Ave Sports Complex
Orchard View
Orchard View
Orchard View

12021610587

Anabella Homes - (5) Duplex SFR Townhouses

12021610587
12021610825

Anabella Homes - (5) Duplex SFR Townhouses
Maple Meadows Phase 1

12021716735

Rubik -Robertson&Rd15 Annexation

Update Content
Under active construction
Waiting on Final Inspection to be requested. Last time I spoke with the owner he was shooting for a 10/1/2026 Opening
90 Houses Finaled, 19 Active Construction, 5 Pending payment and signatures
94 Houses Finaled, 15 Active Construction and 5 Pending Signatures
94 Houses Finaled, 20 Active Construction
Plan review has been completed. Ben Barrett was notified of said completion. We are now waiting for school fees, (2) complete set of plans and the payment/signatures to move
forward with issuance.
Followed up with Ben Barrett on 9/10/2026 to touch base. They are still working on completing their submission for issuance.
7.7.2026 - Maple Meadows was given their C of O's after passing their final walk through inspections
12.16.25 Denise forwarded QK Ethans last correspondence with owner. Per Susan, she is requesting access to Ethans email to obtain the comments he sent to Krazan. Currently, Krazan
has not submitted revised CEQA application. Per Nic Wherstone, he will facilitate forwarding Ehtans comments Krazan. 01.05.26 Reached out to Krazan requested CEQUA documents
and Ethan’s notes. Per my conversation with Susan, OK the two homes on the property need to be included in annexation. 01.09.26 Krazan submitted markups CEQA 01.12.26 Jaimye to
add appropriate language on CEQUA report. Susan to confirm there has been a LAFCO meeting give guidance to owner/Krazan's on what is required. 01.29.26 Susan issued CEQA
reqirements for Krazan to Denise. Denise sent to Krazan, Nic, and Team. 01.09.26 Krazan submitted markups CEQA 01.12.26 Jaimye to add appropriate language on CEQUA report.
Susan to confirm there has been a LAFCO meeting give guidance to owner/Krazan's on what is required. 01.29.26 Susan issued CEQA reqirements for Krazan to Denise. Denise sent to
Krazan, Nic, and Team. 01.30.26 Nic forwarded his email to Ethans on 08.06.26 with updated drawings per the latest request. Noting the last missing item is the CEQA docs from Krazan
ETA end of week. There is conversaiton about Ethan planning on trying to help move things along with this project. 01.23.26 Laurie Blakeman (Krazan) to Annalisa regarding awaiting her
approval on revised scope of work and Track Changes for revisions, and approval to prepare the change order to send to Cen Cal approval.
2/2/26- Susan at QK stated the SPR comments have not been addressed. Will-Serve letter will be addressed by Susan with PW. Susan will also ask about palm trees on Robertson Blvd as
to whether they will be removed. Have a meeting with Nic and Krazan with Jaymie to answer any outstanding Environmental Questions on 2/3/26.
-City is still missing Annexation application with additional lots to be annexed per LAFCo. SIte Plan was submitted to Ethan and QK had received it.
2/19/26- Daniel Bond w/ Gateway updated SP to show existing palm trees on Robertson trees. Will put mitigation in to transplant if any tree removal is necessary.
2/23/26- waiting for comments from survey and engineering. Should be in this week. 02.20.23 Laurie Krazan submitted VMT memo to Jaymie for review of Appendiz G page 469 after
Traffic Impact Study
3/2/26- Still waiting on engineering comme

12021716735

Rubik -Robertson&Rd15 Annexation

nts. Survey has been received by QK
3/9/26- Susan sent 7th comment letter to City.
- Discussions for Fagundes to piggyback off of their annexation
3/9/26- Janae sent 7th comment letter from Susan to Nic
3/16/26- No updates
3/17/26- Nic resumbitted corrections.
- Janae sent corrections to QK.

12021716735

Rubik -Robertson&Rd15 Annexation

12021716735

Rubik -Robertson&Rd15 Annexation

12021716735

Rubik -Robertson&Rd15 Annexation

03.16.26 Nic Submitted Landscap, civil,architectural edits as requested. Denise forwarded to QK A101-Site Plan, A-301 Prelim Elevations, A-102 Conceptural Landscape Plan, 21-104
Tentative Map 031226. Note, Nic let QK know the only thing missing the depiction of the 2 x esaments as they are awaiting on updated title report/due 03.18.26. Also, they will never
supply a surveyors stamp/signature on this map as that is not required. No surveyor or engineer that he knows will every stamp a "tentative" document as this will never be recorded.
Noted that we recieved the updated CEQA doc from Krazan in a seperate email and requested it be included in our next council meeting they are excited to get this moving along.
03.30.26 Susan is confirming with Jaymie Enviromental is completed so susan can include in staff report. 03.31.26 Denise spoke with Nic, he is undecided if this is a market rate or low
income housing project. The builder is Rubik Built LLC. Include in DA: They will allow the welcome to chowchilla sign to remain on property. The City of Chowchilla is to maintain the
sign. 0
3.31.26 Jaymie Brauer, the CEQA decument and studies have been submitted to the State Clearinghouse for posting today. The public comment period will run from Mar 31 to April 30.
The notice of intent also should be posted with the county clerk today or within the next couple of days as well. Denise forwarded to Susan and cc'd Joann & Vanessa requesting
guidance. 04.06.26 Recieved CEQA Department of Toxic Substances Control, CalEPA: DTSC Comments from Tamara Purvis associate Environmental Planner: Automated Notification
center and forwarded Jaymie & Susan, QK.
04.06.26 Issued Comment letter to Nic and Krazan. 04.06.26 PC-pre-zone 04.15.26 PC Approved-pre-zone Sent PHN to Leeggal @ maderatribune.net on 04.17.26 to be publication
04.22.26. Susan revise & send Ad week of 04.20.26 to Joann. CEQA review Initial Study/Mititgated Negative Declaration (ISNMD) posted. A 30-day comment period is required prior to
be taken to PC or City Council ends 04.30.26. Awaiting Comment Period:City staff will take the Enviromental Review to PC on 05.20.226 and CC for adoption 05.26.26 04.27.26 Awaiting
Nics's Team R3Ffull Resubmittal 04.30.26 Valley Air Board approved (Harout Sagherian) Take Prezone to CC on 05.12.26: Take MND/MMRP to PC 05.20.26/CC Susan to issue staff report
and ad for Annexation

Phase 1 & 2, 154-unit multifamily residential units

12021716735

Rubik -Robertson&Rd15 Annexation

12021724666

Mid Valley Pipe & Steel

Phase 3 – 17 Duplexes and 34 Overall units 4.14.25 Call with them tomorrow regarding CEQA. AP to let us know update from the call. 5/2 AP will follow up with city and speak with
Krazan regarding the interviews. Ethan would review and see if would deem complete. Ethan to get draft letter to AP today to review. Doesn't look close to deeming complete.
Annexation, site plan, tentative map. Ethan to contact Jaymie to address concerns she listed in email to AP on 4/24. 5/2 AP stated will get the CEQA Initial Scope project application
letter to Jaime for review and signature. 6/9 6th comment letter sent to applicant. Spoke to Nik Whetstone 7/16 - to resubmit entire package to make sure we are not missing any items.
7/28 Haven't received, will follow up in two days if not received. To submit everything at once. 8/7 Nic Whetstone submitted updated Items. Application to be accepted 8/8. 8/22
Project will be routed Monday; ED requested additional information that has been received. Comments with be due 9/8. Pending LAFCO to response to determine the annexation
boundary. 8/29 Initial study draft received. Will need to get other items cleared up before we can send to the hearings. 9/8 ED to meet with Rod and LAFCO before next review. ED will
need to confirm annexation boundary to take to Rod.9/13 Jaymie reviewed and states this is not an acceptable document. We may need to just write a letter ourselves. States this
document will need to be rejected. Jaymie can discuss on 9/15. 9/15 ED to complete response letter for CEQA Initial Study by 9/19. Client will need to create a better document for what
they are proposing. CEQA ISMND will need major rev...
04.20.26 Can't submit final map unitl we receive updated preliminary title report confirming these changes. I have concerns regarding – Mig Construction’s request for conditional
approval to continue construction while we are still finalizing the project's fire water requirements and the final parcel map, and ownership has not yet been transferred to Mid-Valley
pipe. 05.05.26 MidValley submitted updated title report 05.11.26 Denise routed for Department Head review 05.11.26 comments to be submitted 14 days
1/28/26- FM submitted, Janae to get signed reso for Tentative Map and send to Devin. 2/6/26- QK updated and said Survey's comments were complete, but waiting on Engineer
comments.
2/11/26- 1st comments received from QK and sent to Syd.
2/23/26- Still awaiting resubmittal.

12021724666

Mid Valley Pipe & Steel

2/25/26- Syd's questions for clarification forwarded to Susan. 02.26.26 Susan answered Theresa Foster's question 02.26.26
3/2/26- Susan sent responses to Janae, Janae forwarded to Syd.
3/9/26- Project is complete as applicant has fullfilled all comments.

12021724666

Mid Valley Pipe & Steel

12021732929

A-Z Truck

12021732929

A-Z Truck

3/16/26- Susan to look into process for street name approval.
08.05.26 Syd to submit signed mylars, Michael review improvement agreement. Ask Jerome proof of surety bonding is packaged with improvement agreement? Upon execution, take
final parcel map to CC for approval.
03.09.26 Bonique quested status update on Traffic Study (TIS) from David Padilla. David is checking with Team. David Deel responed their TIA to be completed by 03.23.26 and
anticipate comments to Bonique by 03.27.26. Call Trans final review anticipated 04.10.26 04.13.26 from David Deel: Thank you for following up and we appreciate your patience.
Caltrans review of the TIS is still in process and is expected to be completed by next week. Our team is currently working through several pending TIS reviews. 04.21.26 David Padilla,
review is taking longer to evaluate pontential intersactions with separate caltrans project/Roun about.
PCE Job No. 23-089 Pending Traffic study, Jaymie taking lead on CEQA, NOE 2-3 weeks out. Upcoming Scoping meeting 5/14/25. Ethan provided AQ-GHG memo to applicant for Air
District comment period ends 5/28/25 they need HRA modeling files. Precision has not sent modeling numbers 5/28/25. Ethan working on CC package. 5/27/25. Tribal Letter received
6/4 and forwarded to Jaymie. Pending Precision comments on IS, should go to PC in July. They are completing. No comments besides Air District then Jaymie will review when complete.
6/30 Will need to add a new phase for CEQA plan review -Phase 02 per SB. Right now, currently only Planning Services Phase 01. SB would like to keep budgets separate. 7/14
Corrections were needed from the last site plan. But haven't received anything since. 7/16 - Precision sent updated VMT analysis - Public Works and Caltrans to review. ...
2/12/26- Susan Sent comments to City.

12021733012

Woodcrest

12021733012

Woodcrest

12021734208
12021734210

General Plan Amendment
Zone Text Amendment

3/9/26- Denise sent comments to Norm and Norm will get list to Susan.
3/16/26- No updates 04.06.26 Comments on Landscaping forthcoming EOD 04.10.26 04.28.26 Phase 1 second resubmittal for review 05.11.26 Susan to issue reivew
comments/approved landscape plans to Denise. Denise will route to department heads for comments
2/23/26- Comments should be returned from QK by 2/25/26. Just waiting on survey. 03.02.26 Denise issued VTM to Fagundes
02.24.26-QK issued Vested Tentative Map - Survey comments 03.02.26 Denise forwarded comments to Norm & Tony+S15
Awaiting CC 05.26.26 / 04.15.26 PC recommended. Res 26.03, GPA 25-0806 06.09.26 CC meeting. Pulled due to annexation project attachment/CEQA (PC05.20.26)
Awaiting CC 05.26.26 / 04.15.26 PC recommended. Res 26.03, GPA 25-0806 06.09.26 CC meeting. Pulled due to annexation project attachment/CEQA (PC05.20.26)
12.23.25 Spencer Supinger email Master Plan for City never made it into any approved budget 01.12.26 Denise requested Water, Sewer, and Storm Water Master Plan from Joe since
Precision has been requesting since October 2025.
2/2/26- pending additional chapters from Precision on Environmental to review.

12021743050

Industrial SP - Peer Review

3/9/26- Precision requested Master water plans. Spencer sent what he was able to find.
- Dustin asked if request was part of CIP. Susan forwarded question to Precision and is awaiting a response.
3/16/26- Susan provided Jenna with more info on Environmental projects within the CIty for "cumulative effect" 04.02.26 Deel, David sent MAD-99 & MAD-152 Industrial Park Specific
Plan-Transportation Scoping Memo to Erik Ruehr with VRPA Tech. Davis Deel gave estimated completion of EIR on TIS WK Ending 04.10.26 to Shin, Precision. 03.17.26 Jenna, PrecisionEmailed Document Schedule 04.20.26 Susan forwarded John Doyles comments. 04.22.26 John Doyel/Erik Ruehr:Intersection Analysis to be seperate (Not a CEQA reauirement) of EIR. As
to not hold up EIR

02.24.26 Per Cassie - 600 Alameda Ave Multi Family Project is currently pending, due to securing of funds. Site Plan Review (SPR) was approved back on 4/19/2023.
Building plans were reviewed and approved by Pacific Plan Review 12/5/2024.
12022924929

600 Alameda Ave

Schools Fees, Permit Signatures and Payment were received 1/22/2025.
Reactivation of “expired” permits were paid on 12/4/2025.

12022924929

600 Alameda Ave

12083837834
12083859682
12083866163
12083875157

Pembrook Berm Sign
H.E. APR-GPA APR Reporting
EV Charging System
Signatory Authority

12083875650

AUD Ordinance Amendment

Sam Alvarado is the POC for this project and is quite difficult to get in touch with since neither his phone or email is operable 98% of the time.
Project had a Rough Plumb inspection in July 2026. Construction is underway but we do not have a projected timeframe. Last time I spoke with Sam Alvarado, the GC, he stated it will
be slow, but they will be doing inspections at least once every 180 days to keep the permit active
03.18.26 Planning Commission-Staff Report and Resolution 03.02.26 Janae to confirm publication with Joann
05.12.26 CC for approval. Upon approval submitt to HCD link and LCI link with signed Reso
02.24.26 CC approved
02.24.26 CC approved
Amending 05.05.26 requested PHN Publication 05.22.26 Jenna to submitt Staff Report/Reso 06.12.26 Post PC Agenda 06.17.26 PC Meeting 07.10.26 Post CC Agenda 07.14.26 CC
meeting. Upon approval submitt to Michael McLaughlin with Reso #
3/9/26- Still waiting on comments. 03.09.26 Katharine Hardt-Mason submitted BLK 12 rezoning, general plan amendment, and specfic plan amendment application to change zoning
designation from reidential to mized-use.
3/10/26- Janae sent 3rd review comments to JJ at HMH.
3/16/26- No updates

12677985175

Rancho Calera Block 12 (copy)

Responed to Katharine's email 04.03.26 on 04.06.26 Awaiting Surveys Comments R2 GPA/ZOA 04.06.26 awaiting IS/MND Schedule (completed/posted), post AD (20 days prior to PC), go
to PC and go to CC comments rough estimate end of July 2026. 04.10.26 Denise issued notice revise land use map. After an in-depth review of Rancho Calero’s previous amendment and
IS/MND, it has been determined that an addendum to the IS/MND can be completed. Based on this, we are planning to take the item to the Planning Commission on May 20 and to the
City Council on May 26. Please submit a revised land use map identifying Residential Commercial – Mixed Use in your legend by April 27.
See attached “Block Zoning – Proposed.
Be advised BLK 12 Final Map will need to be revised to reflect the amended changes in Blk 12 Tentative Subdivision Map (TSM). 04.10.26 Denise issued 4th and Final review of TPM 250878 Rancho Calera Block 12. The environmental checklist was submitted with the application, so the Environmental Review will be completed and we will schedule the public hearing
before the Planning Commission.

12677985175

Rancho Calera Block 12 (copy)

04.10.26 Denise issued 4th and Final review of TPM 25-0878 Rancho Calera Block 12. The environmental checklist was submitted with the application, so the Environmental Review will
be completed and we will schedule the public hearing before the Planning Commission. Plans to go to planning commission on 05.20.26. 04.10.26 email titlled BLK 12 Revise Land Use
Map-GPA & ZOA and SPA (Spacific Plan Amenedment)completed. Based on this, we are planning to take the item to the Planning Commission on May 20 and to the City Council on May
26.
Please submit a revised land use map identifying Residential Commercial – Mixed Use in your legend by April 27.
See attached “Block Zoning – Proposed. 04.27.26 Joey to provide revised land use map
10.28.25 ED present BlK 3,4, & 13 to city council. 10.25 Glenn Pace, Pembrook submitted probosal offsite street improvement/stripping to PW. 10.25 Glenn Pace, Pembrook, discussed
Benefit Zone in CFD 2022-1 (City-wide service only)/CFD flowchart.

12677985175

Rancho Calera Block 12 (copy)

10.25 Joey, HMH, submitted preliminary opinion of probable construction cost for block 3,4, and 13 12.02.25 JJ, HMH submitted Rancho Calera Updated Overall Site Plan. Denise
forwarded to QK 12.02.25 Joey submitted Block 12 Tenative map. Denise Forwarded to QK 12.15.25 HMH to provide all signed documentation required for recording 12.16.25 Awaiting
berm sign project rendering from David they will each be 130 sqft in size.
1-14- Landscape LA and Final Map submitted 01.28.26 Issued QK comments to HMH & Pembrook team. 01.29.26 Joey, HMH Commented
2/20/26- JJ w/ HMH emailed 3rd submittal.

12677985175
12677985175
13361566072

Rancho Calera Block 12 (copy)
Rancho Calera Block 12 (copy)
Flames Restaurant Bar and Grill

3/2/26- engineering has no further comments. Waiting on Survey. Should be in by end of the week
08.17.26 Daniel Submitted Lot Line Adjustment R3 08.17.26 Denise Issued to Daniel Olemdo, HMH and Joey. 08.14.26 QK issued Improvement Plans Review Letter.
Final Map-Lot Line Adjustment scheduled 11.10.26 Council
10.22.26 Planning Commission Approved to adopt Resolution approving CUP with conditions of approval

Finance

Active

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2025-01-25 | Finance and Information Technology: Sent out Mid-Year Budget worksheets to all Department Heads
2025-02-08 | Public Works: Worked on the mid-year budget and started working on the FY 25/26 budget.
2025-02-15 | Public Works: Worked on the mid-year budget and started working on the FY 25/26 budget.

1169149137
2

Mid-Year Budget Review

Update

Donna Guran 10/April/2026 02:28:10 PM

2025-02-22 | Finance and Information Technology: Finance and Information Technology The Finance Department continues to do normal day-to-day tasks such as process invoices for payment, receive payments for utilities, and provide customer service and
tasks of that nature. Specific tasks for the week include the following: FINANCE: - Working on negotiations - Working on Mid-Year Budget - Met with all the Department Heads and will be meeting with Rod this week to discuss INFORMATION TECHNOLOGY:
TASKS: Updated RIMS to version 31. Set up the conference room for Jason Rogers. Added service ports to the firewall (DMZ) as requested by Mitel. Worked with Sunridge to fix the populate 911 phone calls on dispatch stations Set up Cook’s Communications
workstation. Dispatch headset echoing, performed a basic task of resetting the Zetron CT audio device drivers Configured PD room for WatchGuard transfer station & label printer, traced network utlets (D-4 & VOIP-4), and connected them to the network
switch. Installed IVMS4200 camera app on Casadi Denny’s workstation. Restarted Max Dispatch and Call Taking systems, power cycled both media boxes, replaced wireless headset battery, and confirmed functionality by hearing the sync tone, testing PTT and
CT – all working as expected. Fixing Ronald Reyes PDF issue, pdf reader was set up as a default edge MEETINGS: Xerox, VMware, Mitel, Sunridge, cooks, Tyler PROJECTS: Uptime Tracking Project Project is progressing as expected. Ongoing. New Phone System
Project Working with the Mitel deployment representative on the new phone system. Set up and provided a workstation for use, and assisted with the deployment of 3 new servers for this project. Work is ongoing as the project progresses. AT&T installed a
BGW320 ATT Gateway at 122 Trinity Ave, connecting to a Ciena 3930 switch. IT is working with the vendor on server creation and IP setup. A contract upgrade was added, standardizing extensions to Mitel 6920 and adding a PA interface module. The upgrade
is approved moving forward. Ongoing. VMware Deployment There are 3 servers remaining to be migrated. One of them is the phone system, which we plan to decommission soon—probably not worth migrating ShoreTel. The other 2 servers are the RIMS
servers, which we plan on migrating once the project is fully complete. To avoid potential outages, we do not plan to migrate RIMS until then. We are also still working with Zanaris and Broadcom to finalize the deployment. Ongoing. New Backup System
VEEAM Deployment All necessary hardware, including network cards and brackets, has been received and installed. The deployment of the new backup software is proceeding as planned now that the hardware is in place. New DAC cables have been received,
tested, and confirmed to be compatible. IT has already deployed backup solutions for some of our servers and is currently configuring the software. Ongoing. WWTP Camera System Project The hardware proposal has been adjusted, and the order has been
processed with confirmation attached. IT visited the WWTP to assess camera locations and created a setup blueprint. All cameras and hardware have been selected, and the order is complete. The project is on hold until the necessary equipment is received
and coordination with PW for camera installation. Hold.
2025-02-22 | Public Works: Met with Finance on the mid-year budget.
2025-03-01 | City Administrator: Mid-Year Budget review
2026-03-21 | Recreation and Community Engagement: Prepared Mid-Year Budget for IT, Senior Center, Pool, Recreation & Comm Eng

1169149137

Mid-Year Budget Review

Update

Donna Guran 10/April/2026 02:28:23 PM

1169149062
3

Negotiations Costing / Salary Scale Updates

Update

Donna Guran 10/April/2026 02:28:38 PM

1169149062

Negotiations Costing / Salary Scale Updates

Update

Donna Guran 10/April/2026 02:28:45 PM

Prepared Mid-Year Budget for IT, Senior Center, Pool, Recreation & Comm Eng
2025-01-25 | Finance and Information Technology: Starting to work on scenarios for negotiations INFORMATION TECHNOLOGY: Onboarding/Offboarding: Resignation: Officer M. Aminsalehi User removed from Active Directory. User City email suspended.
User's City website Intranet access deleted. Resignation: Officer Malorie Owens User removed from Active Directory. User City email suspended. User's City website Intranet access deleted. TASKS: LT. Daniel Denny, PC010346 Computer was isolated by Sophos
Central, the computer was taken by the IT department, IT found that the computer was hit with a redirect to a malicious URL, Sophos was contacted and worked with us to help resolve the issue. PD Dispatch 1 Headset Audio Fail Ended up removing all Zetron
related audio drivers via Device Management. Upon reboot, all necessary Zetron audio drivers properly loaded. Tested call-taking, and the audio issue was resolved. Installed the ER Park Reolink App on Joseph Roman PC010237: The application was installed,
and all 7 cameras were added. Dispatch Station (By the Door) Headset Audio Troubleshot the issue with the CT PC audio. Deleted ghost drivers and reinstalled the correct USB audio drivers, which was eventually resolved ICAC LAP Open case_exe exclusion for
Emily Huckabee on PD. Tyler Servers were successfully updated The updates were performed during non-business hours. Update All ESXi Hosts All ESXi host were successfully updated to the latest version. Fix Unitrends backup issue Unitrends backup appliance
was running low on space affecting backup completion, The issue was promptly resolved to restore proper backup functionality. Sunridge Sunridge RIMS weekly updates MEETINGS: Cook’s Communication, Sophos, Mitel PROJECTS: Uptime Tracking Project
Project is progressing as expected. Ongoing. New Phone System Project Working with the Mitel deployment representative on the new phone system. Set up and provided a workstation for use, and assisted with the deployment of 3 new servers for this
project. Work is ongoing as the project progresses. Ongoing. VMware Deployment There are 3 servers remaining to be migrated. One of them is the phone system, which we plan to decommission soon—probably not worth migrating ShoreTel. The other 2
servers are the RIMS servers, which we plan on migrating once the project is fully complete. To avoid potential utages, we do not plan to migrate RIMS until then. We are also still working with Zanaris and Broadcom to finalize the deployment. Ongoing. New
Backup System VEEAM Deployment All necessary hardware, including network cards and brackets, has been received and installed. The deployment of the new backup software will proceed as planned now that the hardware is in place. DAC cables received
turned out to not be compatible, waiting on replacement. Hold.
2025-02-22 | Finance and Information Technology: Finance and Information Technology The Finance Department continues to do normal day-to-day tasks such as process invoices for payment, receive payments for utilities, and provide customer service and
tasks of that nature. Specific tasks for the week include the following: FINANCE: - Working on negotiations - Working on Mid-Year Budget - Met with all the Department Heads and will be meeting with Rod this week to discuss INFORMATION TECHNOLOGY:
TASKS: Updated RIMS to version 31. Set up the conference room for Jason Rogers. Added service ports to the firewall (DMZ) as requested by Mitel. Worked with Sunridge to fix the populate 911 phone calls on dispatch stations Set up Cook’s Communications
workstation. Dispatch headset echoing, performed a basic task of resetting the Zetron CT audio device drivers Configured PD room for WatchGuard transfer station & label printer, traced network utlets (D-4 & VOIP-4), and connected them to the network
switch. Installed IVMS4200 camera app on Casadi Denny’s workstation. Restarted Max Dispatch and Call Taking systems, power cycled both media boxes, replaced wireless headset battery, and confirmed functionality by hearing the sync tone, testing PTT and
CT – all working as expected. Fixing Ronald Reyes PDF issue, pdf reader was set up as a default edge MEETINGS: Xerox, VMware, Mitel, Sunridge, cooks, Tyler PROJECTS: Uptime Tracking Project Project is progressing as expected. Ongoing. New Phone System
Project Working with the Mitel deployment representative on the new phone system. Set up and provided a workstation for use, and assisted with the deployment of 3 new servers for this project. Work is ongoing as the project progresses. AT&T installed a
BGW320 ATT Gateway at 122 Trinity Ave, connecting to a Ciena 3930 switch. IT is working with the vendor on server creation and IP setup. A contract upgrade was added, standardizing extensions to Mitel 6920 and adding a PA interface module. The upgrade
is approved moving forward. Ongoing. VMware Deployment There are 3 servers remaining to be migrated. One of them is the phone system, which we plan to decommission soon—probably not worth migrating ShoreTel. The other 2 servers are the RIMS
servers, which we plan on migrating once the project is fully complete. To avoid potential outages, we do not plan to migrate RIMS until then. We are also still working with Zanaris and Broadcom to finalize the deployment. Ongoing. New Backup System
VEEAM Deployment All necessary hardware, including network cards and brackets, has been received and installed. The deployment of the new backup software is proceeding as planned now that the hardware is in place. New DAC cables have been received,
tested, and confirmed to be compatible. IT has already deployed backup solutions for some of our servers and is currently configuring the software. Ongoing. WWTP Camera System Project The hardware proposal has been adjusted, and the order has been
processed with confirmation attached. IT visited the WWTP to assess camera locations and created a setup blueprint. All cameras and hardware have been selected, and the order is complete. The project is on hold until the necessary equipment is received
and coordination with PW for camera installation. Hold.
03.11.26 Franchise Agreement in negotiations
2025-01-11 | Finance and Information Technology: Auditors were out last week for an internal control walkthrough. They are out this week doing their fieldwork.
2025-01-25 | Finance and Information Technology: Met with auditors to do a check up call, everything seems to be going good and we are on track to finish by the end of February.
2025-01-25 | Public Works: Attended meeting with the auditors for the FY24 Single Audit.

1169149068
4

FY 25/26 Audit / Financial Statements

Update

Donna Guran 10/April/2026 02:28:55 PM

2025-02-15 | Public Works: Worked on single audit requests from the auditors.
2025-03-01 | Finance and Information Technology: Continuing to work with the auditors on last minute details of the audit
2025-03-22 | Finance and Information Technology: Worked with the auditors on last minute corrections on our Financial Statements

1169149068

FY 25/26 Audit / Financial Statements

Update

Donna Guran 10/April/2026 02:29:02 PM

1169147583
8

State Controller / CDIAC Reporting

Update

Donna Guran 10/April/2026 02:29:11 PM

State Controller / CDIAC Reporting
Learn Overall Process for Employees

Update
Update

Donna Guran 10/April/2026 02:29:18 PM
Daniel Seeto 01/July/2026 05:25:36 PM

Learn how Calculations are Determined

Update

Daniel Seeto

1169147583
1242300280
1242302198
5

01/July/2026 05:29:55 PM

2025-04-12 | City Administrator: Presentation of the City’s FY 23/24 fiscal audit
Presentation of the City’s FY 23/24 fiscal audit
2025-01-11 | Finance and Information Technology: Completed 2 out of the 3 State Controller Reports, finishing the 3rd one this week.
2025-01-25 | Finance and Information Technology: Completed CDIAC Reporting
Completed CDIAC Reporting
Get a general understanding of each step, timeframes, items that need to be submitted, etc.
Understand how it is calculated and the impacts of supplemental insurance for the employee, how us paying out through Sick/Vacation/other leaves has an impact, and whether us paying out those leaves to cover insurances is different than paying out hours
where the employee actually receives money.

Fire

Active

Name

Weed Abatement Program 2026

Subitems

Planning

Name
Council – Resolution per CMC Chapter 8.12 – Declaring Weeds a Public Nuisance
Abatement Declaration Advertised for 1 week 2/28 - 3/6 (Resolution needs ot be submitted Wed before 10am to be published in the following week's newspaper
Send Council Resolution to Newspaper for Advertising (post on City social media site)
Begin creating a list of potential properties in violation
Owners of Record Notified by Letters via Mail
Public Hearing Notice March 14th Edition of Madera Tribune
**Public Protest Hearing to Council - Authorization to Abate Weeds
Property Owners to abate by April 5 - Cutoff Date
Non-compliant Properties cited (Need to send out citations next day)
City Council approve cost of bid from contractor if city purchase policy mandates
Coordinate Abatement with Contractor
Property Abatement in progress to be completed by May 16
List of Abated Properties to Finance for Billing
Liens Created as needed and within City Finance Policies
Reimbursement 1
Reimbursement 2

Name

Weed Abatement Program 2026

Subitems

Completed

Subitems

Type

Assigned Staff Phase

Code Enforcement

Owner

Status
Done
Done
Done
Done
Done
Done
Done
Done
Done
N/A
Done
Done
Working on it
Working on it
N/A
N/A

Total Reimbursed Amount

Type

Name

Owner

Status
Done
Done
Working on it
Done
Done
Done
Done
Done
Done
Done
Done

Subitems

Total Reimbursed Amount

Type

Subitems

Test

Latest Update Date

2026-03-21

Date
2026-02-24
2026-02-25
2026-02-25
2026-03-02
2026-03-09
2026-03-11
2026-03-26
2026-04-05
2026-04-06
2026-04-14
2026-04-15
2026-04-20
2026-05-18
2026-05-29

2026-03-21

Assigned Staff Phase

Latest Update Date

Begin creating a 2nd list of potential properties in violation, Owners of Record Notified by Letters via Mail, Liens Created as needed and within City Finance Policies, **Public Protest Hearing
to Council - Authorization to Abate Weeds (copy), Public Hearing Notice June 13 Edition of Madera Tribune, Property Owners to abate by July 3 Cutoff Date, List of Abated Properties to
Finance for Billing, City Council approve cost of bid from contractor if city purchase policy mandates (copy), Coordinate Abatement with Contractor, Non-compliant Properties cited (Need to
send out citations next day) (copy), Property Abatement in progress to be completed by Aug 1
Begin creating a 2nd list of potential properties in violation
Owners of Record Notified by Letters via Mail
Public Hearing Notice June 13 Edition of Madera Tribune
**Public Protest Hearing to Council - Authorization to Abate Weeds (copy)
Property Owners to abate by July 3 Cutoff Date
Non-compliant Properties cited (Need to send out citations next day) (copy)
City Council approve cost of bid from contractor if city purchase policy mandates (copy)
Coordinate Abatement with Contractor
Property Abatement in progress to be completed by Aug 1
List of Abated Properties to Finance for Billing
Liens Created as needed and within City Finance Policies

Name

Total Reimbursed Amount

Property Abatement in progress to be completed by May 16, Public Hearing Notice March 14th Edition of Madera Tribune, Property Owners to abate by April 5 - Cutoff Date, Coordinate
Abatement with Contractor, Non-compliant Properties cited (Need to send out citations next day), Owners of Record Notified by Letters via Mail, Begin creating a list of potential properties
in violation, List of Abated Properties to Finance for Billing, Liens Created as needed and within City Finance Policies, **Public Protest Hearing to Council - Authorization to Abate Weeds, City
Council approve cost of bid from contractor if city purchase policy mandates, Abatement Declaration Advertised for 1 week 2/28 - 3/6 (Resolution needs ot be submitted Wed before 10am
to be published in the following week's newspaper, Council – Resolution per CMC Chapter 8.12 – Declaring Weeds a Public Nuisance, Reimbursement 1, Reimbursement 2, Send Council
Resolution to Newspaper for Advertising (post on City social media site)

Date
2026-05-26
2026-06-08

Assigned Staff Phase

Latest Update Date

Fire

Item ID

Updates

Item Name

Content Type

Created At

Update Content
2025-04-12 | City Administrator: Weed Abatement
2025-04-19 | Public Works: Weed abatement.
2025-04-26 | Public Works: Weed abatement focused on alleyways.
2025-05-03 | Public Works: Weed abatement focused on Truman Ponding Basin.

11719767724

Weed Abatement Program 2026

Update

10/April/2026 02:10:01 PM

2025-05-10 | Public Works: Weed abatement throughout the City.
2025-05-17 | Public Works: Weed abatement throughout the City.
2025-05-24 | Public Works: Worked with Fire regarding their Weed Abatement award. One of the contractors that submitted a bid to them is challenging the results and Fire wanted to
know what the DIR requirements were. As both did not meet the DIR requirements, recommended they go back out to bid due to the challenge. Public Works staff published on Friday.
2026-03-21 | Public Works: Weed abatement: R ose Hill storm drain pond - completed T he slough walking path from Sonoma to Calaveras and Penny S torm drain pond on Ave 25completed R oadside on South Chowchilla Blvd from the road edge up to the power poles - completed R oadside on Prosperity up to light poles - completed

11719767724

Weed Abatement Program 2026

Update

10/April/2026 02:10:08 PM

2026-03-21 | Weed abatement: R ose Hill storm drain pond - completed T he slough walking path from Sonoma to Calaveras and Penny S torm drain pond on Ave 25- completed R
oadside on South Chowchilla Blvd from the road edge up to the power poles - completed R oadside on Prosperity up to light poles - completed

Police

Active

Name
CCW Permit Process

Subitems

Planning

Name

Completed

Name

Total Reimbursed Amount
90
Owner

Type
Process/Permitting
Status

*Status
Active
Amount

*Phase
Webpage / Fee Schedule
Submission Date

*Priority
Low
Payment Rec'd Date

Total Reimbursed Amount

Type

*Status

*Phase

*Priority

Total Reimbursed Amount

Type

*Status

*Phase

*Priority

Police

Item ID
11719751321
11719751321

Updates

Item Name
CCW Permit Process
CCW Permit Process

Content Type
Update
Update

Created At
10/April/2026 02:07:06 PM
10/April/2026 02:18:27 PM

Update Content
2025-03-01 | Recreation and Community Engagement: Prepped a webpage in draft mode for CCW Permit process for PD.
Prepped a webpage in draft mode for CCW Permit process for PD.

Public Works

Active

Name

Template

Subitems

A-3 Civic Center Generator Project

Subitems

AIP-3 Rehabilitate Runway 12-30 and Airfield Electrical

Subitems

AIP-6 Airport RPZ Development (Salters White
Buildings)

Subitems

AIP-8 Install Taxiway Retroreflective Markers

Subitems

F-2 Training Tower

Subitems

P-7 Ed Ray Park Lighting

Subitems

P-10 Linear Park

Subitems

P-11 Pickleball Courts

Subitems

PD-7 Verizon Tower/Monopole Tower

Subitems

PD-8 City-wide Camera System

Subitems

R-7 Humboldt Ave Rehab. Phase 2 Project

Subitems

R-8 Avenue 24 1/2 Road Rehab. Project

Subitems

R-12 CMAQ Pedestrian Improvement Project

Subitems

R-13 BRIDGE NO. 41C0033 HBP Project

Subitems

R-14 Bridge Preventive Maintenance Program (BPMP)

Subitems

Subitems

Assigned Staff

Total Project Cost

Total Reimbursements

Add to Council Report?

Status

This is info for the council

Add to Report?

Not Started

Assigned To
QK

Status
Not Started
Not Started
Not Started
Not Started
Not Started
Not Started
Not Started
Not Started
406300
Status
Complete
Complete
Complete
Complete
Complete
Complete
In Progress

Started Date

Actual Complete Date

Description
CIP, NOE, Task Order(s)
Specs, Plans, NIB, Proof of Pub, Bid Summary, Letter of Rec
Council Resolution, Letter of Award, Contract, Bonds, COI, W-9
Permit(s), Pre-Con Meeting Minutes, NTP, Construction Schedule
Change Order(s), As-Builts
Agreement/Finance Letters
Council Resolution, NOC

Started Date

Warranty expires 5/26/27
Actual Complete Date

Add to Report?
Description
CIP, NOE, Task Order(s)
Specs, Plans, NIB, Proof of Pub, Bid Summary, Letter of Rec
Council Resolution, Letter of Award, Contract, Bonds, COI, W-9
Permit(s), Pre-Con Meeting Minutes, NTP, Construction Schedule
Change Order(s), As-Builts
Agreement/Finance Letters
Council Resolution, NOC

Warranty

Construction Ongoing

Add to Report?

In Progress

Actual Complete Date
2025-10-07
2025-04-23
2025-10-06
2026-05-01
2026-08-04

Description
CIP, NOE, Task Order(s)
Specs, Plans, NIB, Proof of Pub, Bid Summary, Letter of Rec
Council Resolution, Letter of Award, Contract, Bonds, COI, W-9
Permit(s), Pre-Con Meeting Minutes, NTP, Construction Schedule
Change Order(s), As-Builts
Agreement/Finance Letters
Council Resolution, NOC

Project Acceptance, Preconstruction Meeting, Planning/Design, Construction, Bid - RFP, Reimbursements, Warranty, Agreement

Council Update

Name
Planning/Design
Bid - RFP
Agreement
Preconstruction Meeting
Construction
Reimbursements
Project Acceptance
Warranty
Construction, Project Acceptance, Preconstruction Meeting, Agreement, Planning/Design, Bid-RFP, Reimbursements
Name
Planning/Design
Bid-RFP
Agreement
Preconstruction Meeting
Construction
Reimbursements
Project Acceptance

Noel Azevedo
Assigned To
QK
Noel
Noel
QK
VM Lyles
Noel
Noel

Bid - RFP, Construction, Agreement, Planning/Design, Preconstruction Meeting, Project Acceptance, Reimbursements

Noel Azevedo

6987094

5534957.11

Name

Assigned To
Brandley
Noel
Noel
Brandley
Yarbs
Noel
Noel

Status
Complete
Complete
Complete
Complete
In Progress
In Progress
Not Started

Started Date
2025-10-07
2025-03-26
2025-09-09
2026-04-07
2026-05-04
2026-03-30

Bid - RFP, Construction, Reimbursements, Project Acceptance, Planning/Design, Preconstruction Meeting, Agreement

Noel Azevedo

315000

Name
Planning/Design
Bid - RFP
Agreement
Preconstruction Meeting
Construction
Reimbursements
Project Acceptance
Bid - RFP, Construction, Reimbursements, Agreement, Preconstruction Meeting, Planning/Design, Project Acceptance
Name
Planning/Design
Bid - RFP
Agreement
Preconstruction Meeting
Construction
Reimbursements
Project Acceptance
Preconstruction Meeting, Project Acceptance, Reimbursements, Construction, Planning/Design, Bid - RFP, Agreement
Name
Planning/Design
Bid - RFP
Agreement
Preconstruction Meeting
Construction
Reimbursements
Project Acceptance
Planning/Design, Construction, Bid - RFP, Reimbursements, Preconstruction Meeting, Agreement, Project Acceptance
Name
Planning/Design
Bid - RFP
Agreement
Preconstruction Meeting
Construction
Reimbursements
Project Acceptance
Construction, Preconstruction Meeting, Reimbursements, Bid - RFP, Project Acceptance, Planning/Design, Agreement
Name
Planning/Design
Bid - RFP
Agreement
Preconstruction Meeting
Construction
Reimbursements
Project Acceptance
Planning/Design, Bid - RFP, Construction, Reimbursements, Preconstruction Meeting, Agreement, Project Acceptance
Name
Planning/Design
Bid - RFP
Agreement
Preconstruction Meeting
Construction
Reimbursements
Project Acceptance
Project Acceptance, Planning/Design, Construction, Reimbursements, Preconstruction Meeting, Bid - RFP, Agreement
Name
Planning/Design
Bid - RFP
Agreement
Preconstruction Meeting
Construction
Reimbursements
Project Acceptance
Project Acceptance, Preconstruction Meeting, Construction, Planning/Design, Reimbursements, Bid - RFP, Agreement
Name
Planning/Design
Bid - RFP
Agreement
Preconstruction Meeting
Construction
Reimbursements
Project Acceptance
Reimbursements, Construction, Bid - RFP, Planning/Design, Preconstruction Meeting, Agreement, Project Acceptance
Name
Planning/Design
Bid - RFP
Agreement
Preconstruction Meeting
Construction
Reimbursements
Project Acceptance
Reimbursements, Bid - RFP, Planning/Design, Construction, Preconstruction Meeting, Agreement, Project Acceptance
Name
Planning/Design
Bid - RFP
Agreement
Preconstruction Meeting
Construction
Reimbursements
Project Acceptance
Planning/Design, Bid - RFP, Reimbursements, Preconstruction Meeting, Agreement, Project Completion, Construction
Name
Planning/Design
Bid - RFP
Agreement
Preconstruction Meeting
Construction
Reimbursements
Project Completion
Construction, Bid - RFP, Bid - RFP, Preconstruction Meeting, Engineer - Cornerstone Engineering, Reimbursements, Agreement,
Planning/Design, Project Acceptance
Name
Planning/Design
Bid - RFP
Engineer - Cornerstone Engineering
Bid - RFP
Agreement
Preconstruction Meeting
Construction
Reimbursements
Project Acceptance
Planning/Design, Engineer - Cornerstone, Bid - RFP, Construction, Preconstruction Meeting, Bid - RFP, Reimbursements, Agreement,
Project Acceptance
Name
Planning/Design
Bid - RFP
Engineer - Cornerstone
Bid - RFP
Agreement
Preconstruction Meeting

Assigned To
Brandley
Noel
Noel
Brandley

Status
Not Started
Not Started
Not Started
Not Started
Not Started
Not Started
Not Started
313184
Status
Not Started
Not Started
Not Started
Not Started
Not Started
Not Started
Not Started
2500000
Status
Not Started
Not Started
Not Started
Not Started
Not Started
Not Started
Not Started
160000
Status
In Progress
Not Started
Not Started
Not Started
Not Started
Not Started
Not Started
2643956
Status
In Progress
Not Started
Not Started
Not Started
Not Started
Not Started
Not Started
275000
Status
In Progress
Not Started
Not Started
Not Started
Not Started
Not Started
Not Started
223760
Status
Complete
Complete
Complete
Complete
In Progress
In Progress
Not Started
400000
Status
Not Started
Not Started
Not Started
Not Started
Not Started
Not Started
Not Started
960000
Status
Not Started
Not Started
Not Started
Not Started
Not Started
Not Started
Not Started
960000
Status
Complete
Complete
Complete
Complete
Complete
Complete
In Progress
1647000
Status
Complete
Complete
Complete
Complete
Complete
In Progress
Not Started

Started Date

Actual Complete Date

Started Date

Actual Complete Date

Started Date

Actual Complete Date

Description
CIP, NOE, Task Order(s)
Specs, Plans, NIB, Proof of Pub, Bid Summary, Letter of Rec
Council Resolution, Letter of Award, Contract, Bonds, COI, W-9
Permit(s), Pre-Con Meeting Minutes, NTP, Construction Schedule
Change Order(s), As-Builts
Agreement/Finance Letters
Council Resolution, NOC
Add to Report?
Description
CIP, NOE, Task Order(s)
Specs, Plans, NIB, Proof of Pub, Bid Summary, Letter of Rec
Council Resolution, Letter of Award, Contract, Bonds, COI, W-9
Permit(s), Pre-Con Meeting Minutes, NTP, Construction Schedule
Change Order(s), As-Builts
Agreement/Finance Letters
Council Resolution, NOC
Add to Report?
Description
CIP, NOE, Task Order(s)
Specs, Plans, NIB, Proof of Pub, Bid Summary, Letter of Rec
Council Resolution, Letter of Award, Contract, Bonds, COI, W-9
Permit(s), Pre-Con Meeting Minutes, NTP, Construction Schedule
Change Order(s), As-Builts
Agreement/Finance Letters
Council Resolution, NOC
Add to Report?
Description
CIP, NOE, Task Order(s)
Specs, Plans, NIB, Proof of Pub, Bid Summary, Letter of Rec
Council Resolution, Letter of Award, Contract, Bonds, COI, W-9
Permit(s), Pre-Con Meeting Minutes, NTP, Construction Schedule
Change Order(s), As-Builts
Agreement/Finance Letters
Council Resolution, NOC
Add to Report?
Description
CIP, NOE, Task Order(s)
Specs, Plans, NIB, Proof of Pub, Bid Summary, Letter of Rec
Council Resolution, Letter of Award, Contract, Bonds, COI, W-9
Permit(s), Pre-Con Meeting Minutes, NTP, Construction Schedule
Change Order(s), As-Builts
Agreement/Finance Letters
Council Resolution, NOC
Add to Report?
Description
CIP, NOE, Task Order(s)
Specs, Plans, NIB, Proof of Pub, Bid Summary, Letter of Rec
Council Resolution, Letter of Award, Contract, Bonds, COI, W-9
Permit(s), Pre-Con Meeting Minutes, NTP, Construction Schedule
Change Order(s), As-Builts
Agreement/Finance Letters
Council Resolution, NOC
Add to Report?
Description
CIP, NOE, Task Order(s)
Specs, Plans, NIB, Proof of Pub, Bid Summary, Letter of Rec
Council Resolution, Letter of Award, Contract, Bonds, COI, W-9
Permit(s), Pre-Con Meeting Minutes, NTP, Construction Schedule
Change Order(s), As-Builts
Agreement/Finance Letters
Council Resolution, NOC
Add to Report?
Description
CIP, NOE, Task Order(s)
Specs, Plans, NIB, Proof of Pub, Bid Summary, Letter of Rec
Council Resolution, Letter of Award, Contract, Bonds, COI, W-9
Permit(s), Pre-Con Meeting Minutes, NTP, Construction Schedule
Change Order(s), As-Builts
Agreement/Finance Letters
Council Resolution, NOC
Add to Report?
Description
CIP, NOE, Task Order(s)
Specs, Plans, NIB, Proof of Pub, Bid Summary, Letter of Rec
Council Resolution, Letter of Award, Contract, Bonds, COI, W-9
Permit(s), Pre-Con Meeting Minutes, NTP, Construction Schedule
Change Order(s), As-Builts
Agreement/Finance Letters
Council Resolution, NOC
Add to Report?
Description
CIP, NOE, Task Order(s)
Specs, Plans, NIB, Proof of Pub, Bid Summary, Letter of Rec
Council Resolution, Letter of Award, Contract, Bonds, COI, W-9
Permit(s), Pre-Con Meeting Minutes, NTP, Construction Schedule
Change Order(s), As-Builts
Agreement/Finance Letters
Council Resolution, NOC
Add to Report?
Description
CIP, NOE, Task Order(s)
Specs, Plans, NIB, Proof of Pub, Bid Summary, Letter of Rec
Council Resolution, Letter of Award, Contract, Bonds, COI, W-9
Permit(s), Pre-Con Meeting Minutes, NTP, Construction Schedule
Change Order(s), As-Builts
Agreement/Finance Letters
Council Resolution, NOC

Planning/Design
Bid - RFP
Agreement
Preconstruction Meeting
Construction
Reimbursements
Project Acceptance

QK

Noel
Noel
Noel Azevedo
Assigned To
Brandley
Noel
Noel
Brandley
Noel
Noel
Assigned To
QK

QK

Noel Azevedo
Assigned To
QK
Noel
Noel
Reinard
Noel
Noel
Noel Azevedo
Assigned To
QK
Noel
Noel
QK
Noel
Noel
Noel Azevedo
Assigned To
QK
Noel
Noel
QK
Noel
Noel
Noel Azevedo
Assigned To
QK
Noel
Noel
QK
Howell
Noel
Noel
Assigned To
QK

QK

Christina Soares
Assigned To
QK
Christina
Christina
QK
Christina
Christina
Christina Soares
Assigned To
QK
Christina
Christina
QK
Terra West
Christina
Christina
Christina Soares
Assigned To
Y&H
Christina
Christina
Y&H
Don Berry
Christina
Christina

Add to Report?

Started Date
2025-01-09

Started Date
2026-01-29

Started Date
2025-08-12

Started Date
2025-01-14
2025-03-25

Engineering Ongoing
Actual Complete Date

Engineering Ongoing
Actual Complete Date

Engineering Ongoing
Actual Complete Date

Construction Ongoing
Actual Complete Date

2025-05-12

2025-01-28
2025-04-29
2025-05-07
2025-08-20

Started Date

Actual Complete Date

Started Date

Actual Complete Date

193609
Started Date
2025-03-10
2025-08-01
2025-09-23
2025-10-30
2025-11-17
2026-03-30
2026-03-11
1440719.71
Started Date
2021-01-27
2025-08-25
2025-11-12
2025-11-24
2025-12-15
2021-10-20

Warranty expires 3/3/27
Actual Complete Date
2025-07-31
2025-09-04
2025-10-15
2025-10-30
2026-01-30
2026-03-30
2027-03-11
Construction Complete 9/25/26
Actual Complete Date
2025-06-09
2025-09-25
2025-11-12
2025-11-24
2026-09-25

Christina Soares

2213500

101516.63

Engineering Ongoing

Add to Report?

Assigned To
Cornerstone
Christina
Christina
Christina
Christina
QK

Started Date
2023-08-24
2024-01-11
2024-11-12

Actual Complete Date

Description
CIP, NOE, Task Order(s)
Specs, Plans, NIB, Proof of Pub, Bid Summary, Letter of Rec
Council Resolution, Letter of Award, Contract, Bonds, COI, W-9
Specs, Plans, NIB, Proof of Pub, Bid Summary, Letter of Rec
Council Resolution, Letter of Award, Contract, Bonds, COI, W-9
Permit(s), Pre-Con Meeting Minutes, NTP, Construction Schedule
Change Order(s), As-Builts
Agreement/Finance Letters
Council Resolution, NOC

Christina
Christina

Status
In Progress
Complete
Complete
Not Started
Not Started
Not Started
Not Started
In Progress
Not Started

Christina Soares

180000

18861.58

Engineering Ongoing

Add to Report?

Assigned To
Cornerstone
Christina
Christina
Christina
Christina
QK

Status
In Progress
Complete
Complete
Not Started
Not Started
Not Started

Started Date
2023-08-24
2024-01-11
2024-11-12

Actual Complete Date

Description
CIP, NOE, Task Order(s)
Specs, Plans, NIB, Proof of Pub, Bid Summary, Letter of Rec
Council Resolution, Letter of Award, Contract, Bonds, COI, W-9
Specs, Plans, NIB, Proof of Pub, Bid Summary, Letter of Rec
Council Resolution, Letter of Award, Contract, Bonds, COI, W-9
Permit(s), Pre-Con Meeting Minutes, NTP, Construction Schedule

2024-02-15
2025-03-13

2020-12-09

2024-02-15
2025-03-13

Phase

Project Progress
Not Started, Not Started, Not Started, Not Started, Not Started, Not Started, Not Started, Not
Started

Latest Update Date

Start Date

Completion Date

Engineer #

Engineer

Completion

In Progress, Complete, Complete, Complete, Complete, Complete, Complete

2026-07-10

Construction

Complete, Complete, In Progress, Complete, Complete, Not Started, In Progress

2026-07-13

Not Started

Not Started, Not Started, Not Started, Not Started, Not Started, Not Started, Not Started

2026-07-14

Brandley

Not Started

Not Started, Not Started, Not Started, Not Started, Not Started, Not Started, Not Started

2026-07-14

Brandley

Not Started

Not Started, Not Started, Not Started, Not Started, Not Started, Not Started, Not Started

2026-07-14

Quad Knopf

2027-05-26

Contractor

WM Lyles

2025-03-25

Brandley

In Progress

Planning/Design

Not Started, In Progress, Not Started, Not Started, Not Started, Not Started, Not Started

2026-10-15

2025-01-09

250038

Quad Knopf

In Progress

Planning/Design

Not Started, Not Started, Not Started, In Progress, Not Started, Not Started, Not Started

2026-10-15

2026-01-29

260027

Quad Knopf

In Progress

Bid-RFP

Not Started, In Progress, Not Started, Not Started, Not Started, Not Started, Not Started

2026-10-15

2025-04-12

250179

Quad Knopf

In Progress

Construction

In Progress, Complete, Complete, Not Started, In Progress, Complete, Complete

2026-10-15

2025-01-14

250135.02

Quad Knopf

Not Started, Not Started, Not Started, Not Started, Not Started, Not Started, Not Started

2026-07-14

Not Started

DIR#

Quad Knopf

20250603132

Yarbs

20250576492

Howell

Quad Knopf

In Progress

Planning/Design

Not Started, Not Started, Not Started, Not Started, Not Started, Not Started, Not Started

2026-10-15

Warranty

Completion

In Progress, Complete, Complete, Complete, Complete, Complete, Complete

2026-07-14

2024-12-23

In Progress

Completion

Complete, Complete, In Progress, Not Started, Complete, Complete, Complete

2026-09-03

2021-01-27

In Progress

Planning/Design

Not Started, Complete, Not Started, In Progress, Not Started, In Progress, Not Started, Not Started,
Complete

2026-10-15

2023-08-24

In Progress

Planning/Design

Complete, Not Started, In Progress, In Progress, Complete, Not Started, Not Started, Not Started,
Not Started

2026-10-15

2023-08-24

2027-03-11

P240634

Quad Knopf

250069

Quad Knopf

20250609550

Terra West

Yamabe & Horn

20250609565

Don Berry

230202

Cornerstone Engineering

20250569671

230203

Cornerstone Engineering

20250569673

Construction
Reimbursements
Project Acceptance
R-18 Downtown Beautification and Ped Safety Project

Subitems

R-19 Rd 15 1/2 Reconstruction

Subitems

R-21 P/TA ADA Sidewalk Improvements
Predevelopment

Subitems

R-22 HSIP - Systemic Improvements Intersections

Subitems

R-24 Ventura Seal/Resurfacing

Subitems

R-25 5th St Pavement Resurfacing

Subitems

R-29 Alley Paving Trinity to Orange

Subitems

SD-2 Kings Ave Storm Drain Improvement

Subitems

SD-5 Truman Pond Reconfiguration

Subitems

S-4 WWTP Aeration System Upgrade

Subitems

S-6 Replace Chain Scrapers

Subitems

S-8 Install Screw Press

Subitems

S-10 Fairmead Sewer Consolidation

Subitems

S-12 Sewer Main Replacement

Subitems

S-16 New Headworks/Bar Screen

Subitems

S-19 Portable Trash Pump

Subitems

S-20 Palm Parkway Lift Station

Subitems

Christina
Christina

Not Started
In Progress
Not Started

2020-12-09

Planning/Design, Preconstruction Meeting, Construction, Reimbursements, Bid - RFP, Agreement, Project Acceptance

Noel Azevedo

1399880

1242909

Name
Planning/Design
Bid - RFP
Agreement
Preconstruction Meeting
Construction
Reimbursements
Project Acceptance
Bid - RFP, Planning/Design, Preconstruction Meeting, Agreement, Construction, Reimbursements, Project Acceptance
Name
Planning/Design
Bid - RFP
Agreement
Preconstruction Meeting
Construction
Reimbursements
Project Acceptance

Assigned To
QK
Noel
Noel
QK
Granite
Noel
Noel
Christina Soares
Assigned To
QK
Christina
Christina
QK
Hensley's Paving
Christina
Christina

Status
Complete
Complete
Complete
Complete
Complete
In Progress
In Progress
960000
Status
Complete
Complete
Complete
Complete
Complete
Complete
In Progress

Started Date
2023-01-26
2024-05-10
2024-06-25
2024-07-31
2024-10-07
2024-06-25

Reimbursements, Construction, Preconstruction Meeting, Planning/Design, Bid - RFP, Agreement, Project Acceptance

Christina Soares

125000

125000

Assigned To
QK
Noel
Noel
QK

Status
In Progress
Not Started
Not Started
Not Started
Not Started
In Progress
Not Started
697610
Status
Complete
Complete
Complete
Complete
In Progress
In Progress
Not Started
420000
Status
Complete
Complete
Complete
Complete
Complete
Complete
In Progress
420000
Status
In Progress
Not Started
Not Started
Not Started
Not Started
Not Started
Not Started
150000
Status
Not Started
Not Started
Not Started
Not Started
Not Started
Not Started
Not Started
2511900
Status
Complete
Not Started
Not Started
Not Started
Not Started
Not Started
Not Started
260000
Status
On Hold
Not Started
Not Started
Not Started
Not Started
Not Started
Not Started
700000
Status
On Hold
Not Started
Not Started
Not Started
Not Started
Not Started
Not Started
850000
Status
On Hold
Not Started
Not Started
Not Started
Not Started
Not Started
Not Started
1300000
Status
On Hold
Not Started
Not Started
Not Started
Not Started
Not Started
Not Started
22000000
Status
In Progress
Not Started
Not Started
Not Started
Not Started
In Progress
Not Started
250000
Status
In Progress
Not Started
Not Started
Not Started
Not Started
Not Started
Not Started
650000
Status
Not Started
Not Started
Not Started
Not Started
Not Started
Not Started
Not Started
80000
Status
Not Started
Not Started
Not Started
Not Started
Not Started
Not Started
Not Started
750000
Status
Not Started
Not Started
Not Started

Started Date
2023-11-17

Name
Planning/Design
Bid - RFP
Agreement
Preconstruction Meeting
Construction
Reimbursements
Project Acceptance
Bid - RFP, Planning/Design, Agreement, Project Acceptance, Construction, Reimbursements, Preconstruction Meeting
Name
Planning/Design
Bid - RFP
Agreement
Preconstruction Meeting
Construction
Reimbursements
Project Acceptance
Bid - RFP, Preconstruction Meeting, Planning/Design, Agreement, Reimbursements, Project Acceptance, Construction
Name
Planning/Design
Bid - RFP
Agreement
Preconstruction Meeting
Construction
Reimbursements
Project Acceptance
Construction, Project Acceptance, Preconstruction Meeting, Bid - RFP, Reimbursements, Agreement, Planning/Design
Name
Planning/Design
Bid - RFP
Agreement
Preconstruction Meeting
Construction
Reimbursements
Project Acceptance
Reimbursements, Project Acceptance, Construction, Agreement, Bid - RFP, Preconstruction Meeting, Planning/Design
Name
Planning/Design
Bid - RFP
Agreement
Preconstruction Meeting
Construction
Reimbursements
Project Acceptance
Construction, Bid - RFP, Preconstruction Meeting, Planning/Design, Reimbursements, Agreement, Project Acceptance
Name
Planning/Design
Bid - RFP
Agreement
Preconstruction Meeting
Construction
Reimbursements
Project Acceptance
Construction, Bid - RFP, Reimbursements, Preconstruction Meeting, Planning/Design, Agreement, Project Acceptance
Name
Planning/Design
Bid - RFP
Agreement
Preconstruction Meeting
Construction
Reimbursements
Project Acceptance
Reimbursements, Bid - RFP, Construction, Preconstruction Meeting, Agreement, Project Acceptance, Planning/Design
Name
Planning/Design
Bid - RFP
Agreement
Preconstruction Meeting
Construction
Reimbursements
Project Acceptance
Construction, Planning/Design, Bid - RFP, Reimbursements, Preconstruction Meeting, Agreement, Project Acceptance
Name
Planning/Design
Bid - RFP
Agreement
Preconstruction Meeting
Construction
Reimbursements
Project Acceptance
Reimbursements, Bid - RFP, Construction, Preconstruction Meeting, Planning/Design, Agreement, Project Acceptance
Name
Planning/Design
Bid - RFP
Agreement
Preconstruction Meeting
Construction
Reimbursements
Project Acceptance
Bid - RFP, Construction, Preconstruction Meeting, Planning/Design, Reimbursements, Agreement, Project Acceptance
Name
Planning/Design
Bid - RFP
Agreement
Preconstruction Meeting
Construction
Reimbursements
Project Acceptance
Construction, Planning/Design, Bid - RFP, Preconstruction Meeting, Reimbursements, Agreement, Project Acceptance
Name
Planning/Design
Bid - RFP
Agreement
Preconstruction Meeting
Construction
Reimbursements
Project Acceptance
Preconstruction Meeting, Construction, Planning/Design, Bid - RFP, Project Acceptance, Reimbursements, Agreement
Name
Planning/Design
Bid - RFP
Agreement
Preconstruction Meeting
Construction
Reimbursements
Project Acceptance
Project Acceptance, Preconstruction Meeting, Bid - RFP, Reimbursements, Planning/Design, Construction, Agreement
Name
Planning/Design
Bid - RFP
Agreement
Preconstruction Meeting
Construction
Reimbursements
Project Acceptance
Preconstruction Meeting, Construction, Project Acceptance, Reimbursements, Agreement, Planning/Design, Bid - RFP
Name
Planning/Design
Bid - RFP
Agreement

Noel
Noel
Christina Soares
Assigned To
QK
Christina
Christina
QK
Zara
Christina
Christina
Christina Soares
Assigned To
QK
Christina
Christina
QK
Platinum
Christina
Christina
Christina Soares
Assigned To
QK
Christina
Christina
QK
Christina
Christina
Christina Soares
Assigned To
QK
Christina
Christina
QK
Christina
Christina
Christina Soares
Assigned To
QK
Christina
Christina
QK
Christina
Christina
Christina Soares
Assigned To
QK
Christina
Christina
QK
Christina
Christina
Noel Azevedo
Assigned To
QK
Noel
Noel
QK
Noel
Noel
Noel Azevedo
Assigned To
QK
Noel
Noel
QK
Noel
Noel
Noel Azevedo
Assigned To
QK
Noel
Noel
QK
Noel
Noel
Noel Azevedo
Assigned To
QK
Noel
Noel
QK
Noel
Noel
Noel Azevedo
Assigned To
QK
Noel
Noel
QK
Noel
Noel
Noel Azevedo
Assigned To
QK

QK

Assigned To
QK

QK

Christina Soares
Assigned To
QK
Christina
Christina

Started Date
2025-07-31
2026-03-02
2026-04-29
2026-05-14
2026-06-08
2026-08-26

Change Order(s), As-Builts
Agreement/Finance Letters
Council Resolution, NOC
Caltrans needs to approve push buttons for
project closeout
Actual Complete Date
2024-03-15
2024-06-13
2024-06-25
2024-10-03
2025-04-18

Warranty expires 8/26/27
Actual Complete Date
2026-04-30
2026-04-02
2026-05-08
2026-05-14
2026-07-17
2027-08-26
Closeout for Design phase, looking into
funding for Construction phase
Actual Complete Date

134566.87
Started Date
2023-08-24
2025-06-23
2025-11-25
2026-09-03
2026-10-05

Construction Ongoing
Actual Complete Date
2025-06-02
2025-10-16
2026-01-07
2026-09-03

224872
Started Date
2025-07-31
2026-04-01
2026-05-12
2026-05-26
2026-07-06
2026-09-15
2026-10-14

Warranty expires 10/14/27
Actual Complete Date
2026-03-31
2026-04-28
2026-06-18
2026-05-28
2026-08-14
2026-10-16
2027-10-14
Engineering Ongoing
Actual Complete Date

Started Date
2026-08-21

Started Date

Engineering Ongoing
Actual Complete Date

181900
Started Date
2023-11-20

Project On Hold
Actual Complete Date
2025-07-18

Started Date

Engineering Ongoing
Actual Complete Date

Started Date

Project scheduled for FY27/28
Actual Complete Date

Started Date

Project scheduled for FY29/30
Actual Complete Date

Started Date

Project scheduled for FY28/29
Actual Complete Date

743381.75
Started Date
2023-05-16

HSR Reimbursement submitted 7/23/26.
Actual Complete Date

Started Date

Project scheduled for FY30/31
Actual Complete Date

Started Date

Actual Complete Date

Started Date

Actual Complete Date

Started Date

Engineering Ongoing
Actual Complete Date

Add to Report?

On Hold

Completion

Complete, In Progress, Complete, Complete, Complete, Complete, In Progress

2026-10-15

2023-01-25

Description
CIP, NOE, Task Order(s)
Specs, Plans, NIB, Proof of Pub, Bid Summary, Letter of Rec
Council Resolution, Letter of Award, Contract, Bonds, COI, W-9
Permit(s), Pre-Con Meeting Minutes, NTP, Construction Schedule
Change Order(s), As-Builts
Agreement/Finance Letters
Council Resolution, NOC
Add to Report?
Description
CIP, NOE, Task Order(s)
Specs, Plans, NIB, Proof of Pub, Bid Summary, Letter of Rec
Council Resolution, Letter of Award, Contract, Bonds, COI, W-9
Permit(s), Pre-Con Meeting Minutes, NTP, Construction Schedule
Change Order(s), As-Builts
Agreement/Finance Letters
Council Resolution, NOC

Warranty

Completion

Complete, Complete, In Progress, Complete, Complete, Complete, Complete

2026-09-03

2025-08-05

Add to Report?

In Progress

Planning/Design

Not Started, Not Started, Not Started, Not Started, In Progress, Not Started, In Progress

2026-10-15

In Progress

Construction

Complete, Complete, Complete, Not Started, In Progress, Complete, In Progress

Warranty

Completion

In Progress

Description
CIP, NOE, Task Order(s)
Specs, Plans, NIB, Proof of Pub, Bid Summary, Letter of Rec
Council Resolution, Letter of Award, Contract, Bonds, COI, W-9
Permit(s), Pre-Con Meeting Minutes, NTP, Construction Schedule
Change Order(s), As-Builts
Agreement/Finance Letters
Council Resolution, NOC
Add to Report?
Description
CIP, NOE, Task Order(s)
Specs, Plans, NIB, Proof of Pub, Bid Summary, Letter of Rec
Council Resolution, Letter of Award, Contract, Bonds, COI, W-9
Permit(s), Pre-Con Meeting Minutes, NTP, Construction Schedule
Change Order(s), As-Builts
Agreement/Finance Letters
Council Resolution, NOC
Add to Report?
Description
CIP, NOE, Task Order(s)
Specs, Plans, NIB, Proof of Pub, Bid Summary, Letter of Rec
Council Resolution, Letter of Award, Contract, Bonds, COI, W-9
Permit(s), Pre-Con Meeting Minutes, NTP, Construction Schedule
Change Order(s), As-Builts
Agreement/Finance Letters
Council Resolution, NOC
Add to Report?
Description
CIP, NOE, Task Order(s)
Specs, Plans, NIB, Proof of Pub, Bid Summary, Letter of Rec
Council Resolution, Letter of Award, Contract, Bonds, COI, W-9
Permit(s), Pre-Con Meeting Minutes, NTP, Construction Schedule
Change Order(s), As-Builts
Agreement/Finance Letters
Council Resolution, NOC
Add to Report?
Description
CIP, NOE, Task Order(s)
Specs, Plans, NIB, Proof of Pub, Bid Summary, Letter of Rec
Council Resolution, Letter of Award, Contract, Bonds, COI, W-9
Permit(s), Pre-Con Meeting Minutes, NTP, Construction Schedule
Change Order(s), As-Builts
Agreement/Finance Letters
Council Resolution, NOC
Add to Report?
Description
CIP, NOE, Task Order(s)
Specs, Plans, NIB, Proof of Pub, Bid Summary, Letter of Rec
Council Resolution, Letter of Award, Contract, Bonds, COI, W-9
Permit(s), Pre-Con Meeting Minutes, NTP, Construction Schedule
Change Order(s), As-Builts
Agreement/Finance Letters
Council Resolution, NOC
Add to Report?
Description
CIP, NOE, Task Order(s)
Specs, Plans, NIB, Proof of Pub, Bid Summary, Letter of Rec
Council Resolution, Letter of Award, Contract, Bonds, COI, W-9
Permit(s), Pre-Con Meeting Minutes, NTP, Construction Schedule
Change Order(s), As-Builts
Agreement/Finance Letters
Council Resolution, NOC
Add to Report?
Description
CIP, NOE, Task Order(s)
Specs, Plans, NIB, Proof of Pub, Bid Summary, Letter of Rec
Council Resolution, Letter of Award, Contract, Bonds, COI, W-9
Permit(s), Pre-Con Meeting Minutes, NTP, Construction Schedule
Change Order(s), As-Builts
Agreement/Finance Letters
Council Resolution, NOC
Add to Report?
Description
CIP, NOE, Task Order(s)
Specs, Plans, NIB, Proof of Pub, Bid Summary, Letter of Rec
Council Resolution, Letter of Award, Contract, Bonds, COI, W-9
Permit(s), Pre-Con Meeting Minutes, NTP, Construction Schedule
Change Order(s), As-Builts
Agreement/Finance Letters
Council Resolution, NOC
Add to Report?
Description
CIP, NOE, Task Order(s)
Specs, Plans, NIB, Proof of Pub, Bid Summary, Letter of Rec
Council Resolution, Letter of Award, Contract, Bonds, COI, W-9
Permit(s), Pre-Con Meeting Minutes, NTP, Construction Schedule
Change Order(s), As-Builts
Agreement/Finance Letters
Council Resolution, NOC
Add to Report?
Description
CIP, NOE, Task Order(s)
Specs, Plans, NIB, Proof of Pub, Bid Summary, Letter of Rec
Council Resolution, Letter of Award, Contract, Bonds, COI, W-9
Permit(s), Pre-Con Meeting Minutes, NTP, Construction Schedule
Change Order(s), As-Builts
Agreement/Finance Letters
Council Resolution, NOC
Add to Report?
Description
CIP, NOE, Task Order(s)
Specs, Plans, NIB, Proof of Pub, Bid Summary, Letter of Rec
Council Resolution, Letter of Award, Contract, Bonds, COI, W-9
Permit(s), Pre-Con Meeting Minutes, NTP, Construction Schedule
Change Order(s), As-Builts
Agreement/Finance Letters
Council Resolution, NOC
Add to Report?
Description
CIP, NOE, Task Order(s)
Specs, Plans, NIB, Proof of Pub, Bid Summary, Letter of Rec
Council Resolution, Letter of Award, Contract, Bonds, COI, W-9
Permit(s), Pre-Con Meeting Minutes, NTP, Construction Schedule
Change Order(s), As-Builts
Agreement/Finance Letters
Council Resolution, NOC
Add to Report?
Description
CIP, NOE, Task Order(s)
Specs, Plans, NIB, Proof of Pub, Bid Summary, Letter of Rec
Specs, Plans, NIB, Proof of Pub, Bid Summary, Letter of Rec
Permit(s), Pre-Con Meeting Minutes, NTP, Construction Schedule
Change Order(s), As-Builts
Agreement/Finance Letters
Council Resolution, NOC
Add to Report?
Description
CIP, NOE, Task Order(s)
Specs, Plans, NIB, Proof of Pub, Bid Summary, Letter of Rec
Council Resolution, Letter of Award, Contract, Bonds, COI, W-9

233034

Quad Knopf

20240536576

Granite

250166

Quad Knopf

20260632497

Hensley's Paving

2023-11-17

230290

Quad Knopf

2026-10-15

2023-10-24

230291

Quad Knopf

20260617757

Zara

Complete, Complete, Complete, Complete, Complete, Complete, In Progress

2026-10-15

2025-07-31

250167

Quad Knopf

20260634199 Platinum General

Planning/Design

Not Started, Not Started, Not Started, Not Started, Not Started, Not Started, In Progress

2026-10-15

2026-08-21

In Progress

Planning/Design

Not Started, Not Started, Not Started, Not Started, Not Started, Not Started, Not Started

2026-10-15

On Hold

Planning/Design

Complete, Not Started, Not Started, Not Started, Not Started, Not Started, Not Started

2026-10-15

2023-12-21

230299

Quad Knopf

In Progress

Planning/Design

Not Started, On Hold, Not Started, Not Started, Not Started, Not Started, Not Started

2026-10-15

2023-07-27

230177

Quad Knopf

Not Started

Not Started, Not Started, Not Started, Not Started, On Hold, Not Started, Not Started

2026-10-15

P220641

Quad Knopf

Not Started

Not Started, Not Started, On Hold, Not Started, Not Started, Not Started, Not Started

2026-10-15

P250393

Quad Knopf

Not Started

Not Started, On Hold, Not Started, Not Started, Not Started, Not Started, Not Started

2026-10-15

P250394

Quad Knopf

In Progress, Not Started, Not Started, Not Started, Not Started, Not Started, In Progress

2026-10-15

250046

Quad Knopf

Not Started

Not Started, Not Started, In Progress, Not Started, Not Started, Not Started, Not Started

2026-07-15

230227

Quad Knopf

Not Started

Not Started, Not Started, Not Started, Not Started, Not Started, Not Started, Not Started

2026-10-15

Quad Knopf

Not Started

Not Started, Not Started, Not Started, Not Started, Not Started, Not Started, Not Started

2026-07-15

Quad Knopf

Not Started, Not Started, Not Started, Not Started, Not Started, Not Started, Not Started

2026-10-15

In Progress

In Progress

Planning/Design

Planning/Design

2027-08-26

2027-10-14

Quad Knopf

Quad Knopf

2023-05-16

250227

Quad Knopf

S-21 Veteran's Park Sewer Main Replacement

Subitems

W-3 Water Main Replacement; Various Locations

Subitems

Preconstruction Meeting
Construction
Reimbursements
Project Acceptance
Agreement, Warranty, Reimbursement 1, Reimbursement 2, Project Acceptance, Bid - RFP, Planning/Design, Preconstruction Meeting,
Construction, Reimbursements
Name
Planning/Design
Bid - RFP
Agreement
Preconstruction Meeting
Construction
Reimbursements
Project Acceptance
Warranty
Reimbursement 1
Reimbursement 2

Subitems

W-6 Water Tanks Backup Generators

Subitems

W-7 Well No. 16 Development

Subitems

W-9 Berenda Slough Water Extension

Subitems

Annual

Name

Name
Measure T Annual Expenditure Plan
Local Streets and Roads - Road Maintenance and
Rehabilitation
MCTC RSTP Application
LHMP Local Hazard Mitigation Plan

Assigned To
QK

QK

Status
Not Started
Not Started
Not Started
Not Started
Not Started
Not Started
Not Started
Not Started
Not Started
Not Started

Noel Azevedo

250000

Assigned To
QK
Noel
Noel
QK
Mid Cal Pipeline
Noel
Noel
Noel

Status
Complete
Complete
Complete
Complete
Complete
Complete
Complete
In Progress

Bid - RFP, Construction, Reimbursements, Planning/Design, Preconstruction Meeting, Agreement, Warranty, Project Acceptance

Noel Azevedo

1500000

Name

Assigned To
QK
Noel
Noel
QK
WM Lyles
Noel
Noel
Noel
Noel Azevedo
Assigned To
QK
Noel
Noel
QK
WL Lyles
Noel
Noel
Noel Azevedo
Assigned To
QK
Noel
Noel
QK
Alliance
Noel
Noel
Christina Soares
Assigned To
QK
Christina
Christina
QK
Rolfe
Christina
Christina
Christina Soares

Status
Complete
Complete
Complete
Complete
Complete
Complete
Complete
In Progress
553000
Status
Not Started
Not Started
Not Started
Not Started
Not Started
Not Started
Not Started
2088195
Status
Complete
Complete
Complete
Complete
In Progress
Not Started
Not Started
1753717
Status
Complete
Complete
Complete
Complete
Complete
Complete
In Progress
6100

Planning/Design
Bid - RFP
Agreement
Preconstruction Meeting
Construction
Reimbursements
Project Acceptance
Warranty
Construction, Reimbursements, Planning/Design, Bid - RFP, Preconstruction Meeting, Agreement, Project Acceptance
Name
Planning/Design
Bid - RFP
Agreement
Preconstruction Meeting
Construction
Reimbursements
Project Acceptance
Reimbursements, Bid - RFP, Planning/Design, Preconstruction Meeting, Construction, Agreement, Project Acceptance
Name
Planning/Design
Bid - RFP
Agreement
Preconstruction Meeting
Construction
Reimbursements
Project Acceptance
Preconstruction Meeting, Bid - RFP, Planning/Design, Reimbursements, Agreement, Construction, Project Acceptance
Name
Planning/Design
Bid - RFP
Agreement
Preconstruction Meeting
Construction
Reimbursements
Project Acceptance

Permit(s), Pre-Con Meeting Minutes, NTP, Construction Schedule
Change Order(s), As-Builts
Agreement/Finance Letters
Council Resolution, NOC

425000

Name

W-16 Urban Water Management Plan
SR 99/233 Chowchilla Interchange Project
(Roundabouts)
Water Master Plan & Sewer Master Plan
Samsara SCADA Replacement

RFP

Not Started
Not Started
Not Started
Not Started

Bid - RFP, Reimbursements, Preconstruction Meeting, Construction, Planning/Design, Agreement, Warranty, Project Acceptance
Planning/Design
Bid - RFP
Agreement
Preconstruction Meeting
Construction
Reimbursements
Project Acceptance
Warranty

W-4 Well No. 15 Development

QK
Christina
Christina

Add to Report?
Started Date

Started Date
2025-03-10
2025-07-09
2025-07-30

2026-05-26
2026-05-26

Add to Report?

Actual Complete Date
2025-06-23
2025-07-29
2025-09-09

Description
CIP, NOE, Task Order(s)
Specs, Plans, NIB, Proof of Pub, Bid Summary, Letter of Rec
Council Resolution, Letter of Award, Contract, Bonds, COI, W-9
Permit(s), Pre-Con Meeting Minutes, NTP, Construction Schedule
Change Order(s), As-Builts
Agreement/Finance Letters
Council Resolution, NOC
Warranty (12 months)

2026-05-26
2027-05-26

Not Started

Description
CIP, NOE, Task Order(s)
Specs, Plans, NIB, Proof of Pub, Bid Summary, Letter of Rec
Council Resolution, Letter of Award, Contract, Bonds, COI, W-9
Permit(s), Pre-Con Meeting Minutes, NTP, Construction Schedule
Change Order(s), As-Builts
Agreement/Finance Letters
Council Resolution, NOC

Warranty expires 5/26/27

2025-11-10

Not Started, Not Started, Not Started, Not Started, Not Started, Not Started, Not Started, Not
Started, Not Started, Not Started

2026-07-27

Quad Knopf

Warranty

Completion

Complete, Complete, Complete, Complete, Complete, Complete, Complete, In Progress

2026-07-15

2025-03-10

2027-05-26

250074

Quad Knopf

20250605196

Mid Cal Pipeline

Warranty

Completion

Complete, Complete, Complete, Complete, In Progress, Complete, Complete, Complete

2026-07-15

2022-09-06

2027-05-26

220263

Quad Knopf

20240557514

WM Lyles

2027-05-26

Warranty expires 5/26/27

Add to Report?

Started Date
2022-09-01
2024-08-27
2024-11-12
2024-12-04
2025-03-12

Actual Complete Date
2024-08-26
2024-10-03
2024-12-03
2025-03-12
2026-04-14

2026-05-26
2026-05-26
Started Date

2026-05-26
2027-05-26
Warranty expires 5/26/27
Actual Complete Date

Warranty

Completion

Not Started, Not Started, Not Started, Not Started, Not Started, Not Started, Not Started

2026-07-15

2022-09-06

Started Date
2022-11-08
2024-10-23
2024-12-24
2025-03-06
2025-06-16

Construction Ongoing
Actual Complete Date
2024-10-22
2024-11-21
2025-04-21
2025-03-06
2025-10-07

In Progress

Construction

Not Started, Complete, Complete, Complete, In Progress, Not Started, Complete

2026-10-15

2022-11-08

Started Date

Warranty expires 8/26/27
Actual Complete Date

Warranty

Completion

Complete, Complete, Complete, Complete, Complete, Complete, In Progress

2026-10-15

2025-08-26

2025-08-26

2025-09-10

2026-05-01

2026-08-17

2026-08-26

2027-08-26
UWMP uploaded to WUEdata

Description
CIP, NOE, Task Order(s)
Specs, Plans, NIB, Proof of Pub, Bid Summary, Letter of Rec
Council Resolution, Letter of Award, Contract, Bonds, COI, W-9
Permit(s), Pre-Con Meeting Minutes, NTP, Construction Schedule
Change Order(s), As-Builts
Agreement/Finance Letters
Council Resolution, NOC
Warranty (12 months)
Add to Report?
Description
CIP, NOE, Task Order(s)
Specs, Plans, NIB, Proof of Pub, Bid Summary, Letter of Rec
Council Resolution, Letter of Award, Contract, Bonds, COI, W-9
Permit(s), Pre-Con Meeting Minutes, NTP, Construction Schedule
Change Order(s), As-Builts
Agreement/Finance Letters
Council Resolution, NOC
Add to Report?
Description
CIP, NOE, Task Order(s)
Specs, Plans, NIB, Proof of Pub, Bid Summary, Letter of Rec
Council Resolution, Letter of Award, Contract, Bonds, COI, W-9
Permit(s), Pre-Con Meeting Minutes, NTP, Construction Schedule
Change Order(s), As-Builts
Agreement/Finance Letters
Council Resolution, NOC
Add to Report?
Description
CIP, NOE, Task Order(s)
Specs, Plans, NIB, Proof of Pub, Bid Summary, Letter of Rec
Council Resolution, Letter of Award, Contract, Bonds, COI, W-9
Permit(s), Pre-Con Meeting Minutes, NTP, Construction Schedule
Change Order(s), As-Builts
Agreement/Finance Letters
Council Resolution, NOC
Add to Report?

This is info for the council

Add to Report?

In Progress

-

2025-05-31

CDBG Agreement to be signed
This is info for the council

Add to Report?
Add to Report?

In Progress
Complete

Planning/Design
-

2026-10-15
2025-06-14

Christina Soares
Christina Soares

Actual Complete Date

281000
60566196

9942293.65

Complete

2026-09-10

2027-08-26

Quad Knopf

WM Lyles

220325

Quad Knopf

20250568726

Alliance

230135.05

Quad Knopf

20250599531

Rolfe

2026-08-14

Quad Knopf

Quad Knopf
20250606655

2025-05-31 to 2026-10-15

2021-01-27 to
2026-08-21

2026-08-14 to
2027-10-14

Subitems

Assigned Staff

Total Project Cost

Total Reimbursements

Council Update

Add to Council Report?

Status

Phase

Project Progress

Latest Update Date

Start Date

Completion Date

Engineer #

Engineer

DIR#

Contractor

Subitems

Assigned Staff
Christina Soares

Total Project Cost

Total Reimbursements

Council Update
This is info for the council

Add to Council Report?
Add to Report?

Status
Complete

Phase

Project Progress

Latest Update Date

Start Date

Completion Date

Engineer #

Engineer

DIR#

Contractor

Christina Soares

This is info for the council

Add to Report?

Complete

Christina Soares
Christina Soares

This is info for the council
This is info for the council

Add to Report?
Add to Report?

Not Started
Complete

0

0

Public Works
Item ID

11691461816

Updates

Item Name

A-3 Civic Center Generator Project

User

Donna Guran

Created At

Update Content

09/April/2026 06:30:44 PM

2025-05-24 | Public Works: Civic Center Generator Project – Underground service alerts completed. Contractor began trenching in the alley. PG&E gas line was about 2-3 ft off from where
they marked requiring contractor to remove some of the curb and gutter in order to maintain the required distance from the line. – Smartsheets Project
2025-05-31 | Public Works: Civic Center Generator Project –Contractor continued trenching in the alley . Reviewed potential conflict of palm trees and generator pad. Trees should be able
to remain. – Smartsheets Project
2025-06-14 | Public Works: Civic Center Generator Project –Contractor continued work in the alley . – Smartsheets Project
2026-03-21 | Finance and Information Technology: Worked with Public works on City Hall generator project

11691461816

A-3 Civic Center Generator Project

Donna Guran

09/April/2026 06:30:51 PM

11691461816

A-3 Civic Center Generator Project

Donna Guran

14/April/2026 01:50:32 PM

Worked with Public works on City Hall generator project
100% Design Plans, bid submitals, Award. 5/20 began construction work in alley. 5/27 reroute roof drain. 6/2 began curb/gutter removal. 6/9 Alley work continues. 6/20 Alley work
completed. Waiting on delivery of generators. 10/16 Generator shipped and contractor should receive by 10/24.
2025-01-11 | Public Works: Attended SR 99/233 Chowchilla Interchange Project: MCTC/City/Caltrans Monthly Check In. The Right-of-Way limits have been set and Caltrans will begin the
process to acquire the ROW. 30% Design completion anticipated by Summer 2025. – Smartsheets Project
2025-02-15 | City Administrator: Approval of a new Freeway Agreement wit h CA DOT for SR99/233 Roundabout project
2025-03-01 | City Administrator: F or the Roundabout project Mid-Year Budget review Resolution approving an amendment to our current agreement with MuniServices LLC for
transactions tax audit and information

11691437744

SR 99/233 Chowchilla Interchange Project (Roundabouts)

Donna Guran

09/April/2026 06:32:10 PM

2025-03-22 | Public Works: Attended meeting with Caltrans for monthly check in for the SR 99/233 Chowchilla Interchange Project. Freeway Agreement that Council recently approved was
provided. – Smartsheets Project
2025-03-29 | Public Works: Worked on applications for Congressionally Directed Spending requests. Completed and submitted to Senators Padilla and Schiff. Submitted request for the
Roundabouts project.
2025-04-19 | Public Works: Completed and submitted Fiscal Year 2026 Community Project Funding Request for Congressman Adam Gray for the Roundabouts Project.
2025-04-26 | Public Works: Attended SR 99/233 Chowchilla Interchange Project Monthly Check In meeting. – Smartsheets Project
2025-05-31 | Public Works: Attended meeting with local agencies and MCTC to discuss Measure T funding for regional projects such as the Roundabouts Project.

11691437744

SR 99/233 Chowchilla Interchange Project (Roundabouts)

Donna Guran

09/April/2026 06:32:19 PM

Attended meeting with local agencies and MCTC to discuss Measure T funding for regional projects such as the Roundabouts Project.
2025-04-05 | Public Works: Received design memo from Electrical Power Systems regarding replacing the City’s Samsara Well monitoring system. Three potential options are present
ranging from $88k to $205k depending on various factors. Staff reviewing to provide comments.

11691444079

Samsara SCADA Replacement

Donna Guran

09/April/2026 06:34:42 PM

2025-04-26 | Public Works: Attended meeting with consultant for discussion of potential replacements for the Samsara water system monitoring program. 3 potential programs identified.
Consultant to develop RFP.

11691444079

Samsara SCADA Replacement

Donna Guran

09/April/2026 06:34:51 PM

11691444079

Samsara SCADA Replacement

Christina Soares

06/July/2026 05:47:02 PM

11691444079

Samsara SCADA Replacement

Christina Soares

06/July/2026 06:14:29 PM

11691444079

Samsara SCADA Replacement

Christina Soares

06/July/2026 06:49:07 PM

2025-06-14 | Public Works: Received the draft plans and specifications for the Samsara SCADA replacement. Began initial review to provide comments back.
Received the draft plans and specifications for the Samsara SCADA replacement. Began initial review to provide comments back.
QK Memo - October 1, 2025
250135 - Chowchilla On-Call City Eng FY25-26 - 9/11 Noel had questions regarding Samsara Bid and/or project start and end dates that John assisted with. He replied that the start date will
be 20 days after award. He believes it is a 60-day project. 9/24 John reviews the Samsara SCADA Bid. John stated this was over budget and would be contacting Telstar and see what they
could do to value engineer the project, if City approved. John asked Jason for the amount of budget.
QK Memo - October 15, 2025
250135 - 10/10 No update.
QK Memo - November 12, 2025
250135 - 11/7 Contracts are signed with Telstar.
2025-01-04 | City Administrator: Reached out to FAA to follow up on Salter’s situation and they are still waiting on a response for clarification on “congregation of people” and I have not
heard back on the other department information to request a meeting Sent another follow-up email requesting information on 1/8
2025-02-08 | Public Works: Reviewed site plan submittals for Salters Distributing expansion and provided comments back to ComDev. APPARATUS TOTAL Chowchilla Fire Department 16:39
Station 1 0:00:04 0:00:11 AVERAGE FOR ALL CALLS 0:00:04 AGENCY AVERAGE TIME ON SCENE (MM:SS) AVERAGE FOR ALL CALLS 0:03:02 LIGHTS AND SIREN - AVERAGE TURNOUT TIME
(Dispatch to Enroute) Station EMS FIRE LIGHTS AND SIREN - AVERAGE RESPONSE TIME (Dispatch to Arrival) Station EMS FIRE Station 1 0:03:31 0:02:52 Aid Given 2 OVERLAPPING CALLS #
OVERLAPPING % OVERLAPPING 0 0 CO CHECKS TOTAL MUTUAL AID Aid Type Total PRE-INCIDENT VALUE LOSSES $0.00 $0.00 TOTAL 27 TOTAL TRANSPORTS (N2 and N3) # of APPARATUS
TRANSPORTS # of PATIENT TRANSPORTS TOTAL # of PATIENT CONTACTS INCIDENT COUNT INCIDENT TYPE # INCIDENTS EMS 20 FIRE 7
2025-02-15 | Public Works: Reviewed site plan submittals for Salters Distributing expansion and provided additional comments back to ComDev.
2025-03-01 | City Administrator: Exposure to significant litigation- update on information from FAA regarding the white buildings on Salter’s property

11719696322

AIP-6 Airport RPZ Development (Salters White Buildings)

Donna Guran

10/April/2026 02:37:35 PM

2025-03-01 | Public Works: Received clarification from the FAA on the Airport’s RPZ and the Salter’s buildings within the RPZ. The answer is no assembly of people inside the
Approach/Departure RPZ. There is no modification to FAA design standards for the RPZ to allow for assembly of people. The airport owner is required to have clear runway approaches and
compatible Runway Protection Zones. Rod checking with City Attorney on next steps.
2025-03-22 | City Administrator: Jason, Mary and I met with the Salters to discuss options for the White Buildings issue
2025-03-22 | Public Works: Attended meeting with Rod, legal, and the Salters to discuss their buildings within the Airport’s RPZ.
2025-05-03 | Public Works: Met with AM CG to review the Airport RPZ and Salters’ buildings in order to update the 2020 appraisal.
2025-05-17 | City Administrator: Salter’s Update
2025-06-14 | City Administrator: Salter’s

11719696322

AIP-6 Airport RPZ Development (Salters White Buildings)

Donna Guran

10/April/2026 02:37:43 PM

Salter’s
100% Design Plans, Waiting on FAA approval, bid submitals, 7 bids received. Brandley working on application. Application submitted on 5/12. Est. award in September/October. 8/22/25
Notified of award by the FAA. 8/28 Grant Agreement executed. 9/16 bid awarded. Pre-con to be set in October. Est. start of construction is Spring 2026. 9/29 met with Doug Thiel. He
requested we not start until April 1, 2026.
July 15, 2026

11745041582

AIP-3 Rehabilitate Runway 12-30 and Airfield Electrical

Donna Guran

14/April/2026 02:08:26 PM

11745060186

Reimbursements

Christina Soares

13/July/2026 04:23:25 PM

AIP 016 Claim 1 - $31,678
SF271-v1.0 - 2O6 Runway Reconstruct - AIP 016 - #1 executed.pdf
Full Packet - 2O6 Runway Reconstruct - AIP 016 #1.pdf
July 15, 2026

11745060186

Reimbursements

Noel Azevedo

16/July/2026 10:35:22 PM

11745060186

Reimbursements

Christina Soares

13/July/2026 04:24:12 PM

AIP 016 Claim 2 - $5,076
SF271-V1.0 - 2O6 Runway Reconstruck - AIP 016 - #2 executed.pdf
Full Packet - 2O6 Runay Reconstruct - AIP 016 #2.pdf
July 15,2026

11745060186

Reimbursements

Noel Azevedo

16/July/2026 10:35:50 PM

11745060186

Reimbursements

Noel Azevedo

16/July/2026 10:32:30 PM

11745060186

Reimbursements

Noel Azevedo

16/July/2026 10:34:14 PM

11745060186

Reimbursements

Noel Azevedo

16/July/2026 10:36:37 PM

11745060186

Reimbursements

Noel Azevedo

16/July/2026 10:37:42 PM

11745060186

Reimbursements

Noel Azevedo

16/July/2026 11:06:02 PM

11745060186

Reimbursements

Noel Azevedo

16/July/2026 11:06:44 PM

11745060186
11745060186

Reimbursements
Reimbursements

Noel Azevedo
Noel Azevedo

20/August/2026 09:51:31 PM
20/August/2026 09:52:08 PM

11745316123

P-7 Ed Ray Park Lighting

Donna Guran

14/April/2026 02:22:12 PM

11745316123

P-7 Ed Ray Park Lighting

Christina Soares

01/July/2026 11:06:23 PM

11745316123

P-7 Ed Ray Park Lighting

Christina Soares

01/July/2026 11:33:24 PM

11745316123

P-7 Ed Ray Park Lighting

Christina Soares

06/July/2026 05:54:07 PM

11745316123

P-7 Ed Ray Park Lighting

Christina Soares

06/July/2026 06:21:26 PM

11745316123

P-7 Ed Ray Park Lighting

Christina Soares

06/July/2026 06:54:50 PM

AIP 016 Claim 3 - $8,937Full Packet - 2O6 Runway Reconstruct - AIP 016 #3.pdf
July 15, 2026
AIP 016 Claim 4 - 8,063Full Packet - 2O6 Runway Reconstruct - AIP 016 #4.pdf
July 15, 2026
AIP 016 Claim 5 - $1,273,387.96Full Packet - 2O6 Runway Reconstruct - AIP 016 #5.pdf
July 15, 2026
AIP 016 Claim 6 - $1,338,630.02Full Packet - 2O6 Runway Reconstruct - AIP 016 #6.pdf
July 15, 2026
AIP 015 Claim 1 - $16,962.49Full Packet - 2O6 Runway Reconstruct - AIP 015 #1.pdf
July 15, 2026
AIP 015 Claim 2 - $240,603.79Full Packet - 2O6 Runway Reconstruct - AIP 015 #2.pdf
AIP 015 Claim 3 - $247,114.58Full Packet - 2O6 Runway Reconstruct - AIP 015 #3.pdf
AIP 016 Claim 7 - $2,364,504.16Full Packet - 2O6 Runway Reconstruct - AIP 016 #7.pdf
4/9 Spencer to work with Joe regarding the email received from Richard. Spencer emailed Joe and requested the plans to be sent to Richard so he could work on the electrical design. 4/16
unable to located existing electrical plans. 4/30 Joe is trying to locate drawings needed for this project. 5/7 Joe gave the binder to Spencer with some drawings. Still needing the site
information. 5/14 No update. 5/19 Joe sent Spencer the remaining information needed. Spencer to review to see if have everything we need. 6/11 Bret sent Spencer the map and Spencer
will review before sending to Richard. 7/8 comments sent to electrical engineer. 7/24 Electrical design being worked on. 9/11 HCS is currently working on the design. 9/25 No update.
10/10 Alberto Perez had questions on 2nd submittal. Contacted John for clarification.
QK Memo - August 20, 2025
250038 – Edward Ray Park Lighting Improvements - 5/19 Joe sent Spencer the remaining information needed. Spencer to review to see if we have everything we need. 6/4 Joe says he
needs the CADD files. Our Intern – Bret Wathen is getting a map together to submit to Richard who is doing the electrical design. 6/11 Bret sent Spencer the map and Spencer will review
before sending to Richard. 6/25 Additional drawings were received for Bret to review and add to map. 7/9 No update. 7/24 Still working to piece together the site drawings based on the asbuilt docs we received from Joe. 8/14 Spencer to review and send to HCS and coordinate with electrical design.
QK Memo - September 3, 2025
Spencer sent the drawings to HCS and the design is in progress.
QK Memo - October 1, 2025
250038 - 9/25 No update.
QK Memo - October 15, 2025
250038 - 10/10 Alberto Perez had questions on 2nd submittal. Contacted John for clarification.
QK Memo - November 12, 2025
250038 - 11/7 No update.

11745316123

P-7 Ed Ray Park Lighting

Christina Soares

08/July/2026 03:19:18 PM

11745316123

P-7 Ed Ray Park Lighting

Christina Soares

08/July/2026 03:48:31 PM

11745316123

P-7 Ed Ray Park Lighting

Christina Soares

08/July/2026 05:22:01 PM

11745316123

P-7 Ed Ray Park Lighting

Christina Soares

08/July/2026 06:20:31 PM

11745316123

P-7 Ed Ray Park Lighting

Christina Soares

08/July/2026 06:53:34 PM

11745316123

P-7 Ed Ray Park Lighting

Christina Soares

08/July/2026 08:54:50 PM

11745316123

P-7 Ed Ray Park Lighting

Christina Soares

08/July/2026 09:53:40 PM

11745316123

P-7 Ed Ray Park Lighting

Christina Soares

08/July/2026 10:29:10 PM

11745316123

P-7 Ed Ray Park Lighting

Christina Soares

17/August/2026 08:28:15 PM

11745316123

P-7 Ed Ray Park Lighting

Christina Soares

10/September/2026 07:15:37 PM

11745316123

P-7 Ed Ray Park Lighting

Christina Soares

15/October/2026 07:57:52 PM

11745423906

S-10 Fairmead Sewer Consolidation

Donna Guran

14/April/2026 02:26:19 PM

11745423906

S-10 Fairmead Sewer Consolidation

Christina Soares

01/July/2026 11:07:15 PM

11745423906

S-10 Fairmead Sewer Consolidation

Christina Soares

01/July/2026 11:34:01 PM

QK Memo - December 9, 2025
250038 - 12/15 No update.
QK Memo - January 26, 2026
250038 - 01/26 No update.
QK Memo - March 12, 2026
250038 - 02/04/26-03/12/26 - No change.
QK Memo - March 26, 2026
250038 - 02/04/26-03/19/26 No change.
QK Memo - April 2, 2026
250038 - 02/04/26-04/02/26 Met with Joe Roman and HCS on 04/06/26. Need to follow up on next steps.
QK Memo - May 7, 2026
250038 - QK sent comments to HCS, waiting for revisions.
QK Memo - May 26, 2026
250038 - 05/26/26 HCS submitted revised plan set to City on 05/13/26.
QK Memo - June 23, 2026
250038 - 06/23/26 - HCS submitted revised plan set to City on 05/13/26.
QK Memo - August 13, 2026
250038 - 07/21/26 - HCS submitted revised plan sent to City on 05/13/26.
QK Memo - September 10, 2026
250038 - 09/08/26 - QK submitted final bid documents on Phase 01 to City on 09/08/26. Proposed bid date is 10/08/26.
QK Memo - October 15, 2026
10/13/26 - Bids received. Reviewing bids for recommendation
Agreement No. HSR24-34, Agreement No. D23-05013, 2024 q4 progress report submitted 1/31/25., 100% Design Plans2/19 Spencer asked Gaelle to start Utility Research. 2/24 Kick off
meeting held. 2/27 Ismail and Keasha getting started to review project information. 2/27 AW to meet w/ Dave and Mick on 2/28, to see who the Survey team is and who has availability to
start the TOPO next week. 3/18 GCP and checkpoints were completed last week. Ortho Flight conducted and completed today. 3/19 Per Gaelle, all plat maps have been received. 3/21
Field work of Force Main topo on red and green areas are done per Dave P. 4/9 Project is on track and Topo work is continuing. 5/22 Base Map Drawings completed. Treatment Plant Topo
completed. On track to have all Topo completed by 5/23 per David. 6/11 surveying completed, putting together basis of design/identifying locations for mains, etc. by 6/13 possibly 6/20.
6/30/25 Reimb 1 submitted/pending approval. Met with HSR to discuss schedules with the community center. 7/9 submitted 2nd Quarter Report. Project coordination meeting with
SWRCB, HSR, Leadership Counsel, Self Help. Information was received to process and finalize Basis of Design by 7/16. Doug to send Basis of Design to City. 7/24 Doug to discuss the Basis of
Design with Spencer. Keasha has completed the Sewer lines for the town of Fairmead only. Ismail is working on the Forcemain and Gravity line. 8/12 provided update to Madera County
BOS per Grand Jury recommendation. Spencer spoke with Jason and Doug. 8/14 Meeting scheduled to discuss project with City on 8/20. 9/5 Doug to have to QC to Lee by 9/15. 9/11 John
requested to also review the Basis of Design at the same time as Lee. 9/25 Engineering team will meet with Spencer to discuss next steps. 10/10 Still working on the Basis of Design.
Additional Topo being done this week per Dave.
QK Memo - August 20, 2025

11745423906

S-10 Fairmead Sewer Consolidation

Christina Soares

06/July/2026 05:54:54 PM

11745423906

S-10 Fairmead Sewer Consolidation

Christina Soares

06/July/2026 06:22:21 PM

11745423906

S-10 Fairmead Sewer Consolidation

Christina Soares

06/July/2026 06:55:35 PM

11745423906

S-10 Fairmead Sewer Consolidation

Christina Soares

08/July/2026 03:20:13 PM

11745423906

S-10 Fairmead Sewer Consolidation

Christina Soares

08/July/2026 03:49:23 PM

11745423906

S-10 Fairmead Sewer Consolidation

Christina Soares

08/July/2026 05:23:27 PM

11745423906

S-10 Fairmead Sewer Consolidation

Christina Soares

08/July/2026 06:22:24 PM

11745423906

S-10 Fairmead Sewer Consolidation

Christina Soares

08/July/2026 06:55:31 PM

11745423906

S-10 Fairmead Sewer Consolidation

Christina Soares

08/July/2026 08:57:05 PM

11745423906

S-10 Fairmead Sewer Consolidation

Christina Soares

08/July/2026 09:54:54 PM

11745423906

S-10 Fairmead Sewer Consolidation

Christina Soares

08/July/2026 10:30:54 PM

11745423906

S-10 Fairmead Sewer Consolidation

Christina Soares

17/August/2026 08:29:54 PM

11745423906

S-10 Fairmead Sewer Consolidation

Christina Soares

10/September/2026 07:16:53 PM

11745423906

S-10 Fairmead Sewer Consolidation

Christina Soares

15/October/2026 07:58:24 PM

11745362340

Reimbursements

Christina Soares

15/July/2026 05:30:31 PM

250046 – Fairmead Consolidation Project - 7/24 Doug to discuss the Basis of Design with Spencer. Need to push the completion date out 2 weeks per Doug and Spencer. Keasha has
completed the Sewer lines for the town of Fairmead only. Ismail is working on the Forcemain and Gravity line. Will need to get things situated with the Bases of Design first before can
proceed. 8/12 Pushed the external deliverable date for Basis of Design per Doug to 8/27. Spencer spoke with Jason and Doug. 8/14 Meeting scheduled to discuss project with City on 8/20.
QK Memo - September 3, 2025
8/28 Per Doug, push out Final Basis of Design to be in QC in 2 weeks.
QK Memo - October 1, 2025
250046 - 9/25 Engineering team will meet with Spencer to discuss next steps.
QK Memo - October 15, 2025
250046 - 10/10 Still working on the Basis on Design. Additional Topo being done this week per Dave.
QK Memo - November 12, 2025
250046 - 11/4 The additional surface information has been updated to the TOPO drawings.
QK Memo - December 9, 2025
250046 - 12/16 Invoice to be looked at by Gay. Email forwarded by Noel from Paul Swearingen re: higher rates and mileage.
QK Memo - January 26, 2026
250046 - 01/26 60% PS&E are in QAQC. Anticipating submitting the 60% PS&E to City for review by 02/06/26.
QK Memo - March 12, 2026
250046 - 02/04/26-03/12/26 - Finalizing the 60% PS&E. Submitting the 60% PS&E to City by 03/13/26. QK is preparing the Caltrans. The draft RR permit was submitted on 02/23/26. QK
reaching out to Geotechnical and Electrical Subconsultant to begin work.
QK Memo - March 26, 2026
250046 - 03/19/26 Caltrans permit was submitted on 03/18/26. Working to finalize the pump design and pump station configuration. In addition, pump vendor recommendations
requested from Bogies Pump will potentially affect the electrical requirements. Actively working with Technicon on the drawings, traffic control and permit issues that will affect the
geotechnical services. Finalizing the 6-% PS&E to submit by 04/02/26.
QK Memo - April 2, 2026
250046 - 04/02/26 QK to submit LAFCO letter by 04/10/26. Finalizing the 60% PS&E. Caltrans returned their comments on permit to QK on 03/31/26. QK to resubmit Caltrans permit by
04/17/26. Toured Cloacina plant in Sonora on 04/01/26. Deepak to send recent loading data to Jake (Cloacina) can verify design and provide electrical O&M costs.
QK Memo - May 7, 2026
250046 - 05/05/26 LAFCO letter submitted on 04/15/26. Madera LAFCO scheduled to meet on 05/13/26 to discuss extra-territorials service extension. Preparing Geotechnical
Subconsultant Agreement to be submitted on 05/08/26. Caltrans permit was resubmitted on 04/29/26. Processing the Agreement with Union Pacific and $10,000.00 payment. QK
addressing the Water Main Design along Avenue 24 to be incorporated into plans on 05/11/26.
QK Memo - May 26, 2026
250046 - 05/26/26 City returned the updated signed Agreement with Union Pacific. City to submit check. QK attend Fairmead budget meeting with Team on 05/15/26. QK addressing the
Water Main Design along Avenue 24 to be incorporated into plans. Finalizing the 60% PS&E.
QK Memo - June 23, 2026
250046 - 06/23/26 - Signed R&R (Union Pacific) agreement received on 06/17/26. Qk addressing the Water Main Design along Avenue 24 to be incorporated into plans. Finalizing the 60%
PS&E. Caltrans provided comments for Encroachment Permit on 07/01/26. QK resubmitted information to Caltrans on 07/02/26.
QK Memo - August 13, 2026
250046 - 07/21/26 - Caltrans submitted comments on Encroachment Permit from Hydraulics reviewer on 07/13/26. QK addressing the Water Main Design along Avenue 24 to be
incorporated into plans. Finalizing the 60%PS&E. City to pay CDFW fee to complete environmental clearance.
QK Memo - September 10, 2026
250046 - 09/08/26 - Fish and Game encroachment permit check mailed on 08/28/26. Waiting for F&G Permit. Water line added to plans per direction of City. Finalizing CEQA ISMND
Amendment to add water line to environmental clearance.
QK Memo - October 15, 2026
10/13/26 – 3 out of 4 permits received. CEQA to go to council in the next 2-3 weeks. Coordinating design portion of phase 2 (package plant) to start as soon as possible.
June 30, 2025
Claim 1 - $222,084.34
Invoice 1 HSR24-34 executed.pdf
August 4, 2025

11745362340

Reimbursements

Christina Soares

15/July/2026 05:31:22 PM

Claim 1 - $222,084.34
Invoice 1 HSR24-34 check $222,084.34.pdf
December 18, 2025

11745362340

Reimbursements

Christina Soares

15/July/2026 05:32:23 PM

Claim 2 - $200,003.59
Invoice 2 REV01 HSR24-34 executed.pdf
January 16, 2026

11745362340

Reimbursements

Christina Soares

15/July/2026 05:32:55 PM

Claim 2 - $200,003.59
Invoice 2 REV01 HSR24-34 check $200,003.59.pdf
January 26, 2026

11745362340

Reimbursements

Christina Soares

15/July/2026 05:33:38 PM

Claim 3 - $128,676.59
Invoice 3 HSR24-34 executed.pdf
February 10, 2026

11745362340

Reimbursements

Christina Soares

15/July/2026 05:34:16 PM

Claim 3 - $128,676.59
Invoice 3 HSR24-34 check $128,676.59.pdf

April 27, 2026
11745362340

Reimbursements

Christina Soares

15/July/2026 05:34:55 PM

Claim 4 - $80,729.94

11745467958

S-12 Sewer Main Replacement

Donna Guran

27/April/2026 03:51:11 PM

Invoice 4 HSR24-34 executed.pdf
100% Design Plans, identify areas for replacement
QK Memo - August 20, 2025

11745467958

S-12 Sewer Main Replacement

Christina Soares

01/July/2026 11:13:14 PM

11745467958

S-12 Sewer Main Replacement

Christina Soares

01/July/2026 11:51:07 PM

11745467958

S-12 Sewer Main Replacement

Christina Soares

06/July/2026 06:07:31 PM

11745467958

S-12 Sewer Main Replacement

Christina Soares

06/July/2026 06:39:56 PM

11745467958

S-12 Sewer Main Replacement

Christina Soares

06/July/2026 07:03:51 PM

11745467958

S-12 Sewer Main Replacement

Christina Soares

08/July/2026 03:26:45 PM

11745467958

S-12 Sewer Main Replacement

Christina Soares

08/July/2026 05:00:11 PM

11745467958

S-12 Sewer Main Replacement

Christina Soares

08/July/2026 06:04:24 PM

11745467958

S-12 Sewer Main Replacement

Christina Soares

08/July/2026 06:31:11 PM

11745467958

S-12 Sewer Main Replacement

Christina Soares

08/July/2026 07:09:54 PM

11745467958

S-12 Sewer Main Replacement

Christina Soares

08/July/2026 09:02:13 PM

11745467958

S-12 Sewer Main Replacement

Christina Soares

08/July/2026 10:00:38 PM

11745467958

S-12 Sewer Main Replacement

Christina Soares

08/July/2026 10:39:11 PM

11857918624

S-4 WWTP Aeration System Upgrade

Donna Guran

27/April/2026 03:52:58 PM

Waiting on report from SUSP. 6/2 Fernando to follow up on report. 6/9 requested update from Fernando. Included in the FY 25/26 Budget. 7/1 notified QK. Will provide task Order.

11857918624

S-4 WWTP Aeration System Upgrade

Christina Soares

01/July/2026 11:11:55 PM

P220641- WWTP Aerator Replacement Project - 9/5/24 Proposal prep sent to Spencer. 11/4 Proposal Due 11/15. 11/13 Push back to end of December. Spencer will check in with Jason to
see what we will do. There is another team that may do the design. 11/20 Hold off on the proposal until further notice. 1/22 Jason will follow-up with the state. Per Spencer may be until
June 2025. 5/14 Per Spencer will put on hold until August 2025. 8/14 Check back at end of August Spencer to check in with Simon.

11857918624

S-4 WWTP Aeration System Upgrade

Christina Soares

01/July/2026 11:43:29 PM

11857918624

S-4 WWTP Aeration System Upgrade

Christina Soares

06/July/2026 06:06:44 PM

11857918624

S-4 WWTP Aeration System Upgrade

Christina Soares

06/July/2026 06:39:13 PM

11857918624

S-4 WWTP Aeration System Upgrade

Christina Soares

06/July/2026 07:06:56 PM

11857918624

S-4 WWTP Aeration System Upgrade

Christina Soares

08/July/2026 03:28:30 PM

11857918624

S-4 WWTP Aeration System Upgrade

Christina Soares

08/July/2026 05:01:32 PM

11857918624

S-4 WWTP Aeration System Upgrade

Christina Soares

08/July/2026 06:06:35 PM

11857918624

S-4 WWTP Aeration System Upgrade

Christina Soares

08/July/2026 06:33:21 PM

11857918624

S-4 WWTP Aeration System Upgrade

Christina Soares

08/July/2026 07:11:45 PM

11857918624

S-4 WWTP Aeration System Upgrade

Christina Soares

08/July/2026 09:04:21 PM

11857918624

S-4 WWTP Aeration System Upgrade

Christina Soares

08/July/2026 10:03:01 PM

11857918624

S-4 WWTP Aeration System Upgrade

Christina Soares

08/July/2026 10:42:39 PM

11857918624

S-4 WWTP Aeration System Upgrade

Christina Soares

17/August/2026 09:08:05 PM

11857918624

S-4 WWTP Aeration System Upgrade

Christina Soares

10/September/2026 08:03:06 PM

11857918624

S-4 WWTP Aeration System Upgrade

Christina Soares

15/October/2026 08:54:20 PM

11858219154

S-6 Replace Chain Scrapers

Donna Guran

27/April/2026 04:16:17 PM

11858219154

S-6 Replace Chain Scrapers

Christina Soares

01/July/2026 11:13:46 PM

11858219154

S-6 Replace Chain Scrapers

Christina Soares

01/July/2026 11:51:34 PM

11858219154

S-6 Replace Chain Scrapers

Christina Soares

06/July/2026 06:08:19 PM

11858219154

S-6 Replace Chain Scrapers

Christina Soares

06/July/2026 06:40:23 PM

11858219154

S-6 Replace Chain Scrapers

Christina Soares

06/July/2026 07:07:43 PM

11858219154

S-6 Replace Chain Scrapers

Christina Soares

08/July/2026 03:29:05 PM

11858219154

S-6 Replace Chain Scrapers

Christina Soares

08/July/2026 05:02:06 PM

11858219154

S-6 Replace Chain Scrapers

Christina Soares

08/July/2026 06:08:22 PM

11858219154

S-6 Replace Chain Scrapers

Christina Soares

08/July/2026 06:43:08 PM

11858219154

S-6 Replace Chain Scrapers

Christina Soares

08/July/2026 07:13:13 PM

11858219154

S-6 Replace Chain Scrapers

Christina Soares

08/July/2026 09:06:12 PM

11858219154

S-6 Replace Chain Scrapers

Christina Soares

08/July/2026 10:06:32 PM

P250392 Sewer Main/ Palm Parkway Lift Station Repair/Replacement -8/14 The City is looking into. Deciding whether or not to put in an above ground lift station or replace pumps.
Waiting on confirmation from City. Bogies did a site visit. If will only replace pumps, there will be no need to do proposal.
QK Memo - September 3, 2025
8/28 Spencer to speak with Jason. Received costs yesterday. Jason has requested a
task order for survey, design, and electrical upgrades for an above ground lift station. City plans to prepurchase the pump skid to be installed by the contractor.
QK Memo - October 1, 2025
P250392 - 9/25 Spencer to complete this week. Proposal will go out to City next week
QK Memo - October 15, 2025
P250392 - 10/10 Proposal prepared and in review with Garth.
QK Memo - November 12, 2025
250227 - 11/4 Kickoff meeting held. Survey to get started on field work to complete by next week to start the Topo and Boundary.
QK Memo - December 9, 2025
250227 - 12/15 Engineering/Design kick off meeting held.
QK Memo - January 26, 2026
250227 - 01/26 Basis of Design Memo being submitted to the City on 01/26/26. QK will begin working on 30% Plans.
QK Memo - March 12, 2026
250227 - 03/12/26 QK actively working with electrical subconsultant. City and and QK met on 03/03/26 for post basis of design review and action items. QK to provide update on what is
exactly needed from City by 03/09/26.
QK Memo - March 26, 2026
250227 - 03/19/26 QK provided update on what is exactly needed from City on 03/05/26. Deepak Singh responded to some of the questions on 03/16/26. QK to respond by 03/20/26. QK
moving forward with 60% PS&E.
QK Memo - April 2, 2026
250227 - 04/02/26 QK working with the City on getting an estimate on the size of the wet well. QK moving forward with 60% PS&E to be submitted tentatively 04/24/26.
QK Memo - May 7, 2026
250227 - 05/05/26 QK submitted te 60% PS&E on 04/25/26. Working to expedite project from 60% to 100%. Waiting on information from City on wet well from VIS.
QK Memo - May 26, 2026
250227 - 05/26/26 City to do hydro excavate bypass pipe on 06/03/26 and VIS scheduled for 06/04/26. Working to expedite project from 60% to 100%.
QK Memo - June 23, 2026
250227 - 06/23/26 - VIS reshot on 06/29/26. Waiting for information to expedite project from 60% to 100%.

QK Memo - September 3, 2025
8/28 Per Spencer will check back in 2 weeks.
QK Memo - October 1, 2025
P220641 - 9/25 No change.
QK Memo - October 15, 2025
P220641 - 10/10 No change.
QK Memo - November 12, 2025
P220641 - 11/7 Per Spencer will check in with City in January.
QK Memo - December 9, 2025
P220641 - 12/16 Per Spencer will check in with City in January.
QK Memo - January 26, 2026
P220641 - 01/26 Spencer Supinger followed up with the City. No change.
QK Memo - March 12, 2026
P220641 - 02/04/26-03/12/26 - Proposal preparation is on HOLD. Spencer Supinger followed up with the City. No change.
QK Memo - March 26, 2026
P220641 - 02/04/26-03/19/26 Proposal preparation is on HOLD. Spencer Supinger followed up with the City. No change.
QK Memo - April 2, 2026
P220641 - 04/02/26 Proposal preparation is on HOLD. Spencer Supinger followed up with the City. No change.
QK Memo - May 7, 2026
P220641 - 05/05/26 Proposal preparation is on HOLD. Spencer Supinger followed up with the City. No change.
QK Memo - May 26, 2026
P220641 - 05/26/26 Proposal preparation is on HOLD. Spencer Supinger followed up with the City. No change.
QK Memo - June 23, 2026
P220641 - 06/23/26 Proposal preparation is on HOLD. Spencer Supinger followed up with the City. No change.
QK Memo - August 13, 2026
P220641 - 07/21/26 - Proposal preparation is on HOLD. Spencer Supinger followed up with the City. No change.
QK Memo - September 10, 2026
P220641 - 09/08/26 - Proposal preparation is on HOLD. Spencer Supinger followed up with the City. No change.
QK Memo - October 15, 2026
P220641 - 10/13/26 – Proposal preparation is on HOLD. Spencer Supinger followed up with the City. No change.
Waiting on report from SUSP. 6/2 Fernando to follow up on report. 6/9 requested update from Fernando. Included in the FY 25/26 Budget. 7/1 notified QK. Will provide task Order.
QK Memo - August 20, 2025
P250393- Replace Chain Scrapers- 7/9 Proposal preparation, Spencer requesting more information and preferred to complete when he returns. 7/24 Spencer is working on gathering
information. 8/8 In progress, Spencer is working on. 8/14 Waiting on Simon with JBI. Spencer will check back in late August.
QK Memo - September 3, 2025
8/28 Per Spencer, he will check back in 2 weeks.
QK Memo - October 1, 2025
P250393 - 9/25 No change. Spencer will check back on this project in mid-October.
QK Memo - October 15, 2025
P250393 - 10/10 No change.
QK Memo - November 12, 2025
P250393 - 11/7 Per Spencer will check in with City in January.
QK Memo - December 9, 2025
P250393 - 12/16 Per Spencer will check in with City in January.
QK Memo - January 26, 2026
P250393 - 01/26 Spencer Supinger followed up with the City. No change.
QK Memo - March 12, 2026
P250393 - 02/04/26-03/12/26 - Proposal preparation is on HOLD. Spencer Supinger followed up with the City. No change.
QK Memo - March 26, 2026
P250393 - 02/04/26-03/19/26 Proposal preparation is on HOLD. Spencer Supinger followed up with the City. No change.
QK Memo - April 2, 2026
P250393 - 04/02/26 Proposal preparation is on HOLD. Spencer Supinger followed up with the City. No change.
QK Memo - May 7, 2026
P250393 - 05/05/26 Proposal preparation is on HOLD. Spencer Supinger followed up with the City. No change.
QK Memo - May 26, 2026
P250393 - 05/26/26 Proposal preparation is on HOLD. Spencer Supinger followed up with the City. No change.

11858219154

S-6 Replace Chain Scrapers

Christina Soares

08/July/2026 10:44:16 PM

11858219154

S-6 Replace Chain Scrapers

Christina Soares

17/August/2026 09:10:29 PM

11858219154

S-6 Replace Chain Scrapers

Christina Soares

10/September/2026 08:05:16 PM

11858219154

S-6 Replace Chain Scrapers

Christina Soares

15/October/2026 08:55:10 PM

11858246623

S-8 Install Screw Press

Donna Guran

27/April/2026 04:18:39 PM

11858246623

S-8 Install Screw Press

Christina Soares

01/July/2026 11:14:12 PM

11858246623

S-8 Install Screw Press

Christina Soares

01/July/2026 11:52:18 PM

11858246623

S-8 Install Screw Press

Christina Soares

06/July/2026 06:09:19 PM

11858246623

S-8 Install Screw Press

Christina Soares

06/July/2026 06:40:43 PM

11858246623

S-8 Install Screw Press

Christina Soares

06/July/2026 07:08:18 PM

11858246623

S-8 Install Screw Press

Christina Soares

08/July/2026 03:29:39 PM

11858246623

S-8 Install Screw Press

Christina Soares

08/July/2026 05:02:41 PM

11858246623

S-8 Install Screw Press

Christina Soares

08/July/2026 06:09:08 PM

11858246623

S-8 Install Screw Press

Christina Soares

08/July/2026 06:43:51 PM

11858246623

S-8 Install Screw Press

Christina Soares

08/July/2026 07:14:16 PM

11858246623

S-8 Install Screw Press

Christina Soares

08/July/2026 09:07:06 PM

11858246623

S-8 Install Screw Press

Christina Soares

08/July/2026 10:07:14 PM

11858246623

S-8 Install Screw Press

Christina Soares

08/July/2026 10:44:59 PM

11858246623

S-8 Install Screw Press

Christina Soares

17/August/2026 09:11:25 PM

11858246623

S-8 Install Screw Press

Christina Soares

10/September/2026 08:05:58 PM

11858246623

S-8 Install Screw Press

Christina Soares

15/October/2026 08:55:43 PM

QK Memo - June 23, 2026
P250393 - 06/23/26 Proposal preparation is on HOLD. Spencer Supinger followed up with the City. No change.
QK Memo - August 13, 2026
P250393 - 07/21/26 - Proposal preparation is on HOLD. Spencer Supinger followed up with the City. No change.
QK Memo - September 10, 2026
P250393 - 09/08/26 - Proposal preparation is on HOLD. Spencer Supinger followed up with the City. No change.
QK Memo - October 15, 2026
P250393 - 10/13/26 - Proposal preparation is on HOLD. Spencer Supinger followed up with the City. No change.
Waiting on report from SUSP. 6/2 Fernando to follow up on report. 6/9 requested update from Fernando. Included in the FY 25/26 Budget. 7/1 notified QK. Will provide task Order.
QK Memo - August 20, 2025

11858256241

SD-2 Kings Ave Storm Drain Improvement

Donna Guran

27/April/2026 04:20:33 PM

11858256241

SD-2 Kings Ave Storm Drain Improvement

Christina Soares

01/July/2026 11:09:32 PM

11858256241

SD-2 Kings Ave Storm Drain Improvement

Christina Soares

01/July/2026 11:37:57 PM

11858256241

SD-2 Kings Ave Storm Drain Improvement

Christina Soares

06/July/2026 05:58:57 PM

11858256241

SD-2 Kings Ave Storm Drain Improvement

Christina Soares

06/July/2026 06:28:04 PM

11858256241

SD-2 Kings Ave Storm Drain Improvement

Christina Soares

06/July/2026 06:58:47 PM

11858256241

SD-2 Kings Ave Storm Drain Improvement

Christina Soares

08/July/2026 03:22:28 PM

11858256241

SD-2 Kings Ave Storm Drain Improvement

Christina Soares

08/July/2026 03:51:14 PM

11858256241

SD-2 Kings Ave Storm Drain Improvement

Christina Soares

08/July/2026 05:21:29 PM

11858256241

SD-2 Kings Ave Storm Drain Improvement

Christina Soares

08/July/2026 06:19:59 PM

11858256241

SD-2 Kings Ave Storm Drain Improvement

Christina Soares

08/July/2026 06:52:42 PM

11858256241

SD-2 Kings Ave Storm Drain Improvement

Christina Soares

08/July/2026 08:54:22 PM

11858256241

SD-2 Kings Ave Storm Drain Improvement

Christina Soares

08/July/2026 09:52:10 PM

11858256241

SD-2 Kings Ave Storm Drain Improvement

Christina Soares

08/July/2026 10:28:34 PM

11858256241

SD-2 Kings Ave Storm Drain Improvement

Christina Soares

17/August/2026 08:27:23 PM

11858256241

SD-2 Kings Ave Storm Drain Improvement

Christina Soares

10/September/2026 07:14:42 PM

11858256241

SD-2 Kings Ave Storm Drain Improvement

Christina Soares

15/October/2026 07:57:28 PM

P250394- Screw Press Design- 7/9 Proposal preparation, Spencer requesting more information and preferred to complete when he returns. 7/24 Spencer is working on gathering
information. 8/8 In progress, Spencer is working on. 8/14 Spencer to speak with Brian Schoener for information.
QK Memo - September 3, 2025
8/28 Per Spencer, he will check back in 2 weeks
QK Memo - October 1, 2025
P250394 - 9/25 No change. Spencer will check back on this project in mid-October.
QK Memo - October 15, 2025
P250394 - 10/10 No change.
QK Memo - November 12, 2025
P250394 - 11/7 Per Spencer will check in with City in January.
QK Memo - December 9, 2025
P250394 - 12/16 Per Spencer will check in with City in January.
QK Memo - January 26, 2026
P250394 - 01/26 Spencer Supinger followed up with the City. No change.
QK Memo - March 12, 2026
P250394 - 02/04/26-03/12/26 - Proposal preparation is on HOLD. Spencer Supinger followed up with the City. No change.
QK Memo - March 26, 2026
P250394 - 02/04/26-03/19/26 Proposal preparation is on HOLD. Spencer Supinger followed up with the City. No change.
QK Memo - April 2, 2026
P250394 - 04/02/26 Proposal preparation is on HOLD. Spencer Supinger followed up with the City. No change.
QK Memo - May 7, 2026
P250394 - 05/05/26 Proposal preparation is on HOLD. Spencer Supinger followed up with the City. No change.
QK Memo - May 26, 2026
P250394 - 05/26/26 Proposal preparation is on HOLD. Spencer Supinger followed up with the City. No change.
QK Memo - June 23, 2026
P250394 - 06/23/26 - Proposal preparation is on HOLD. Spencer Supinger followed up with the City. No change.
QK Memo - August 13, 2026
P250394 - 07/21/26 - Proposal preparation is on HOLD. Spencer Supinger followed up with the City. No change.
QK Memo - September 10, 2026
P250394 - Proposal preparation is on HOLD. Spencer Supinger followed up with the City. No change.
QK Memo - October 15, 2026
P250394 - 10/13/26 - Proposal preparation is on HOLD. Spencer Supinger followed up with the City. No change.
11/15 Revised to QAQC- all utilities and cleaned up the points. Waiting to see if Derek Robinson got the inverts for the sewer between Kings and Riverside on 3rd street. 11/21 Per Sean
Pinkston, pushed project out to end of December/early January. 12/16 60% PS&E scheduled to be submitted to City beginning of January. 1/13 Pushed out to end of month/ beginning of
February., 3/18 Doug is working with Keasha to make a few more minor edits. She is out, so possibly will have 60% PS&E ready to be QAQC'd by Lee before next week Wednesday 3/26. To
go out to City by 3/28. 3/25 Joe Mello completed the Constructability Review. 4/4 Keasha has completed updates for 60%. Sean or Doug will discuss. Doug sent 60% PS&E to the City. 4/9
Jason and Joe at City both had no comments on the PS&E submittal for the 60% and said it looked good.5/21 On track to complete 100% by 5/30. 6/4 not received Spencer on vacation.
6/11 Spencer to follow up on CDBG application team. 6/13 Plan was pushed out 2 weeks. 100% to be completed by 6/17 per Sean Pinkston. As of 6/24/25 Claims 1-8 have been sumbitted
and received. Claim 9 has been submitted/pending approval. 7/1 plans not received. 7/18 received Plans. Requested info from HCD regarding over-the-counter. 8/4 Rod and Jason
discussion regarding timing with the CAPM Project from Caltrans.
QK Memo - August 20, 2025

11858296359

SD-5 Truman Pond Reconfiguration

Donna Guran

27/April/2026 04:23:53 PM

11858296359

SD-5 Truman Pond Reconfiguration

Christina Soares

01/July/2026 11:03:37 PM

11858296359

SD-5 Truman Pond Reconfiguration

Christina Soares

01/July/2026 11:21:44 PM

11858296359

SD-5 Truman Pond Reconfiguration

Christina Soares

06/July/2026 05:43:10 PM

11858296359

SD-5 Truman Pond Reconfiguration

Christina Soares

06/July/2026 06:13:01 PM

230299 - Chowchilla Kings Avenue Storm Drain -4/9 Jason and Joe at City both had no comments on the PS&E submittal for the 60% and said it looked good. 5/21 On track to complete
100% by 5/30. 6/9 Pushed out plan 2 weeks to complete 100% by 6/17. 7/10 Date change to deliver 100% PS&E to 7/18. 7/16 Confirmed with Sean that we should be sending 100% to City
by 7/18. 7/18 100% PS&E plans were submitted to City. 7/21 Jason has reached out to HCD regarding applying for funding for construction. Will provide once received per Sean. 8/14 No
further update.
QK Memo - September 3, 2025
8/28 No update.
QK Memo - October 1, 2025
230299 - 9/25 No update.
QK Memo - October 15, 2025
230299 - 10/10 No update
QK Memo - November 12, 2025
230299 - 11/6 No update.
QK Memo - December 9, 2025
230299 - 12/16 Waiting on city to hire a consultant. Environmental portion is also complete. Waiting to submit when city is ready to close out, per Sean.
QK Memo - January 26, 2026
230299 - 01/26 Waiting on grant for construction.
QK Memo - March 12, 2026
230299 - 02/04//26-03/12/26 - Pending grant to move forward with construction. No change.
QK Memo - March 26, 2026
230299 - 02/04/26-03/19/26 Pending grant to move forward with construction. No change.
QK Memo - April 2, 2026
230299 - 02/04/26-04/02/26 Pending grant to move forward with construction. No change.
QK Memo - May 7, 2026
230299 - 05/05/26 Pending grant to move forward with construction. No change.
QK Memo - May 26, 2026
230299 - 05/26/26 Pending grant to move forward with construction. No change.
QK Memo - June 23, 2026
230299 - 06/23/26 Pending grant to move forward with construction. No change.
QK Memo - August 13, 2026
230299 - 07/21/26 - Pending grant to move forward with construction. No change.
QK Memo - September 10, 2026
230299 - 02/04/26 - 09/08/26 - Pending grant to move forward with construction. No change.
QK Memo - October 15, 2026
10/13/26 – Pending grant to move forward with construction. No change.
8/20 Deliverable Topo field Survey is due 8/28. Spencer needs the project pushed to mid Oct. 9/11 Will put hold on project until next season per Spencer/ Jason. 9/25 ON HOLD- Check
Back March 2025. 1/15 Still on hold.2/12 On hold. 3/12 Spencer will speak with Joe for an update. 4/9 Still on hold. Potential funding through the RWMG. Need to get project listed on
IRWMP projects. Placed in FY 25/26 Budget. 6/9 requested application package from RWMG. 6/11 Spencer will check back in with City in August. Included in the FY 25/26 budget. Seek
grant funding if possible. 7/1 requested task order from QK. 7/26 Task Order recieved. 8/25 nib posted on opengov
QK Memo - August 20, 2025
230177 - Truman Storm Drain Basin- Reconfiguration- 9/25/24 On hold- Check Back March 2025. 1/15 On hold. 2/12 On hold. 3/12 Spencer will speak with Joe for an update. 4/9 Still on
hold. 5/22 Project is on hold. Spencer will check back in August. 6/11 Spencer will check back in with City in August. 8/14 Project is on hold- Spencer will check back in October.
QK Memo - September 3, 2025
8/14 Project is on hold - Spencer will check back in October.
QK Memo - October 1, 2025
9/25 No change.
QK Memo - October 15, 2025
230177 - 10/10 No update.

QK Memo - November 12, 2025

11858296359

SD-5 Truman Pond Reconfiguration

Christina Soares

06/July/2026 06:47:33 PM

11858296359

SD-5 Truman Pond Reconfiguration

Christina Soares

08/July/2026 03:14:48 PM

11858296359

SD-5 Truman Pond Reconfiguration

Christina Soares

08/July/2026 03:44:27 PM

11858296359

SD-5 Truman Pond Reconfiguration

Christina Soares

08/July/2026 05:13:01 PM

11858296359

SD-5 Truman Pond Reconfiguration

Christina Soares

08/July/2026 06:16:53 PM

11858296359

SD-5 Truman Pond Reconfiguration

Christina Soares

08/July/2026 06:49:43 PM

11858296359

SD-5 Truman Pond Reconfiguration

Christina Soares

08/July/2026 08:51:47 PM

11858296359

SD-5 Truman Pond Reconfiguration

Christina Soares

08/July/2026 09:40:29 PM

11858296359

SD-5 Truman Pond Reconfiguration

Christina Soares

08/July/2026 10:25:41 PM

11858296359

SD-5 Truman Pond Reconfiguration

Christina Soares

17/August/2026 08:24:05 PM

11858296359

SD-5 Truman Pond Reconfiguration

Christina Soares

10/September/2026 07:11:24 PM

11858296359

SD-5 Truman Pond Reconfiguration

Christina Soares

15/October/2026 07:55:02 PM

11858332928

R-12 CMAQ Pedestrian Improvement Project

Donna Guran

27/April/2026 04:26:19 PM

100% Design Plans, CEQA filed 10/18/24, 4/15 Claim 5 for $3,11.47 4/28 Claim 5 Payment, bid submitals, waiting on funding year FY 25/26. ROW Certification was submitted last week
(4/15/25) for the ped project. Awaiting Caltrans comments and plan to submit CON RFA immediately following. 6/9 Y&H wrapping up Caltrans comments. Resubmit RW Cert by 6/13. 6/12
resubmitted RW Cert. 6/18 Adjustment Request 6/20 submitted to RFA CON request to Caltrans. 7/14 Per Caltrans: waiting on the Caltrans R/W team to approve the ROW cert to submit
the package to HQ for review. 8/4 requested update from Caltrans. 8/15 bid to advertise 8/25 closing on 9/22. 9/22 10 bids received. In review now. Potential award in October. 10/3 Don
Berry Awarded Bid 10/28 Council Report awarding Don Berry 11/5 Claim 6 sent to Magdaleno 11/12 Don Berry Contract recieved 11/24 Don Berry Pre Construction Meeting, construction
scheduled for Monday 12/15 2/9/26 construction 80% complete, processing invoice

11858434218

R-13 BRIDGE NO. 41C0033 HBP Project

Donna Guran

27/April/2026 04:31:34 PM

3/27 the City Council approved awarding the contract at our 3/25/25 meeting. Cornerstone working on Design Plans, 5/27 Claim 7 for $6,992.96. 5/27 sent to Caltrans, 6/3 Caltrans
requested revisions to invoice, 6/3 sent revised invoice, 6/19 Claim 8 submitted. 6/20 requested schedule update. 9/16 reimbursement request sent to Caltrans. 9/3 Claim 8 submitted to
Magdaleno 10/15 No update 11/12 No update 12/2 Claim 9 submitted to Magdaleno 2/9/26 cornerstone invoices and steady work

11858434218

R-13 BRIDGE NO. 41C0033 HBP Project

Christina Soares

01/July/2026 11:04:53 PM

11858434218

R-13 BRIDGE NO. 41C0033 HBP Project

Christina Soares

01/July/2026 11:23:11 PM

11858434218

R-13 BRIDGE NO. 41C0033 HBP Project

Christina Soares

06/July/2026 05:43:42 PM

11858434218

R-13 BRIDGE NO. 41C0033 HBP Project

Christina Soares

06/July/2026 06:13:23 PM

11858434218

R-13 BRIDGE NO. 41C0033 HBP Project

Christina Soares

06/July/2026 06:47:55 PM

11858434218

R-13 BRIDGE NO. 41C0033 HBP Project

Christina Soares

08/July/2026 03:15:19 PM

11858434218

R-13 BRIDGE NO. 41C0033 HBP Project

Christina Soares

08/July/2026 03:44:51 PM

11858434218

R-13 BRIDGE NO. 41C0033 HBP Project

Christina Soares

08/July/2026 05:18:41 PM

11858434218

R-13 BRIDGE NO. 41C0033 HBP Project

Christina Soares

08/July/2026 06:17:27 PM

11858434218

R-13 BRIDGE NO. 41C0033 HBP Project

Christina Soares

08/July/2026 06:50:12 PM

11858434218

R-13 BRIDGE NO. 41C0033 HBP Project

Christina Soares

08/July/2026 08:52:25 PM

11858434218

R-13 BRIDGE NO. 41C0033 HBP Project

Christina Soares

08/July/2026 09:41:41 PM

11858434218

R-13 BRIDGE NO. 41C0033 HBP Project

Christina Soares

08/July/2026 10:26:21 PM

11858434218

R-13 BRIDGE NO. 41C0033 HBP Project

Christina Soares

17/August/2026 08:24:49 PM

11858434218

R-13 BRIDGE NO. 41C0033 HBP Project

Christina Soares

10/September/2026 07:12:17 PM

11858434218

R-13 BRIDGE NO. 41C0033 HBP Project

Christina Soares

15/October/2026 07:55:40 PM

11858466977

R-14 Bridge Preventive Maintenance Program (BPMP)

Donna Guran

27/April/2026 04:34:15 PM

11858466977

R-14 Bridge Preventive Maintenance Program (BPMP)

Christina Soares

01/July/2026 11:05:31 PM

11858466977

R-14 Bridge Preventive Maintenance Program (BPMP)

Christina Soares

01/July/2026 11:24:04 PM

11858466977

R-14 Bridge Preventive Maintenance Program (BPMP)

Christina Soares

06/July/2026 05:44:18 PM

11858466977

R-14 Bridge Preventive Maintenance Program (BPMP)

Christina Soares

06/July/2026 06:13:52 PM

11858466977

R-14 Bridge Preventive Maintenance Program (BPMP)

Christina Soares

06/July/2026 06:48:27 PM

11858466977

R-14 Bridge Preventive Maintenance Program (BPMP)

Christina Soares

08/July/2026 03:15:49 PM

11858466977

R-14 Bridge Preventive Maintenance Program (BPMP)

Christina Soares

08/July/2026 03:45:13 PM

11858466977

R-14 Bridge Preventive Maintenance Program (BPMP)

Christina Soares

08/July/2026 05:19:11 PM

11858466977

R-14 Bridge Preventive Maintenance Program (BPMP)

Christina Soares

08/July/2026 06:17:56 PM

11858466977

R-14 Bridge Preventive Maintenance Program (BPMP)

Christina Soares

08/July/2026 06:50:44 PM

230177 - 11/7 Per Spencer will check in with City in January.
QK Memo - December 9, 2025
230177 - 12/15 Per Spencer will check in with City in January.
QK Memo - January 26, 2026
230177 - 01/26 Spencer Supinger followed up with the City. No change.
QK Memo - March 12, 2026
230177 - 02/04/26-03/12/26 - Spencer Supinger followed up with the City. No change.
QK Memo - March 26, 2026
230177 - 02/04/26-03/19/26 Spencer Supinger followed up with the City. No change.
QK Memo - April 2, 2026
230177 - 02/04/26-04/02/26 Spencer Supinger followed up with the City. No change.
QK Memo - May 7, 2026
230177 - 06/05/26 Spencer Supinger followed up with City. No change.
QK Memo - May 26, 2026
230177 - 05/26/26 Spencer Supinger followed up with the City. No change.
QK Memo - June 23, 2026
230177 - 06/23/26 - Spencer Supinger followed up with the City. No change.
QK Memo - August 13, 2026
230177 - 08/13/26 - Spencer Supinger followed up with the City. No change.
QK Memo - September 10, 2026
230177 - 02/04/26 - 09/08/26 - Waiting for City to uncover pipes to finalize design. Spencer Supinger followed up with the City. No change.
QK Memo - October 15, 2026
10/15/26 – City uncovered some of the piping. Coordinating with staff to pump down manhole to observe piping and collect inverts this/next week.

QK Memo - August 20, 2025
230202 - Berenda Slough Scour Countermeasure RFP - 6/3 Irene sent revised invoices to Thomas Cheng and it was submitted for processing with CLPA. 7/8 Kevin Gross and Irene assigned
to review and process Progress Invoice #8. 7/16 John stated he would review and let me know when ready to process Invoice #8. 7/24 John will review. 7/25 Email for BPMP project status
updates requested by Caltrans were completed per John D. 8/14 No update.
QK Memo - September 3, 2025
8/14 No update. 8/21 John sent BPMP updates to Magdelano Jimenez. 8/25 Magdelano confirmed receipt.
QK Memo - October 1, 2025
9/16 Christina Soares updated Invoice #8 and requested finance letter from Magdaleno.
QK Memo - October 15, 2025
230202 - 10/10 No update.
QK Memo - November 12, 2025
230202 - 11/7 No update.
QK Memo - December 9, 2025
230202 - 12/11 Cornerstone to set a meeting with Caltrans per John.
QK Memo - January 26, 2026
230202 - 01/26 No update.
QK Memo - March 12, 2026
230202 - 02/04/26-03/12/26 - Bobby Zermeno at Cornerstone Engineering provided a draft project scope for the Road 16 bridge for review to John Doyel and Joseph Roman on 01/27/26.
John Doyel provided comments and meeting dates/times to discuss on 02/05/26. City needs to review and provide dates for a meeting. Also needs to draft support letter. QK to assist. Will
discuss with Dustin on Thursday.
QK Memo - March 26, 2026
230202 - 03/19/26 No change.
QK Memo - April 2, 2026
230202 - 04/02/26 No change.
QK Memo - May 7, 2026
230202 - 05/05/26 QK received Cornerstone Structural Engineering Group Invoice on 04/20/26.
QK Memo - May 26, 2026
230202 - 05/26/26 City returned signed support letter to QK on 05/07/26. Cornerstone to submit package to Caltrans week of 6/2/26.
QK Memo - June 23, 2026
230202 - 06/23/26 - Cornerstone submitted invoice to City on 06/15/26. Awaiting Caltrans decision.
QK Memo - August 13, 2026
230202 - 08/13/26 - QK received Cornerstone Structural Engineering Group Invoice on 07/21/26 – QK approved payment on 07/21/26
QK Memo - September 10, 2026
230202 - 09/08/26 - QK received Cornerstone Structural Engineering Group Invoice on 08/19/26 - QK approved payment on 08/20/26.
QK Memo - October 15, 2026
10/13/26 - QK received Cornerstone Structural Engineering Group Invoice on 09/18/26 – QK approved payment on 09/21/26. QK met with Joe, Cornerstone, and Caltrans to again show
that the bridge needs replacement. Awaiting Caltrans review of submitted data.
Cornerstone working on Design Plans 3/13 Received signed contracts from Cornerstone. 3/26 John D. contacted Cornerstone for the status update. He replied to Kirk Anderson that he
would get comments today. 3/27 John D. sent the Annual Status update to Thomas Cheng. John D. is also asking Thomas of the status of the CWA extension that we applied for. Cristina
Soares is our representative in Chowchilla. Kirk Anderson has asked what they need for the Annual Status. They requested the invoice for cost accrued to date asap. Funds will lapse
6/30/25. Kirk advises to invoice all unreimbursed expenditures regardless. John D. to get them Invoice #7, asap. 3/27 Per Jason, the City Council approved awarding the contract at our
3/25/25 meeting at the new location. 4/9 we will need to process Invoice #7. Irene to gather all QK invoices. The invoices sent to John D. 6/3 Claim 7 Revised for $5,069.91. 5/21 Irene sent
the revised Progress Invoice #7 to Jason for signature and review. 5/27 sent to Caltrans, 6/3 Caltrans requested revisions to invoice, 6/3 sent revised invoice. 6/19 Claim 8 submitted. 6/20
requested updated schedule. 9/16 reimbursement request sent to Caltrans. 10/15 No update 11/12 No update 12/2 Claim 9 submitted 2/9/26 cornerstone invoices and steady work
QK Memo - Augsut 20, 2025
230203 - Chowchilla Bridge PMP RFP - 6/3 Irene sent revised invoices to Thomas Cheng and it was submitted for processing with CLPA. 7/8 Kevin Gross and Irene assigned to review and
process Progress Invoice #8. 7/16 John stated he would review and let me know when ready to process Invoice #8. 7/24 John will review. 7/25 Email for BPMP project status updates
requested by Caltrans were completed per John D. 8/14 No update.
QK Memo - September 3, 2025
8/14 No update. 8/21 John sent BPMP updates to Magdelano Jimenez. 8/25 Magdelano confirmed receipt.
QK Memo - October 1, 2025
9/16 Christina Soares updated Invoice #8 and requested finance letter from Magdaleno.
QK Memo - October 15, 2025
230203 - 10/10 No update.
QK Memo - November 12, 2025
230203 - 11/7 No update.
QK Memo - December 9, 2025
230203 - 12/11 Cornerstone to set a meeting with Caltrans per John.
QK Memo - January 26, 2026
230203 - 01/26 No update.
QK Memo - March 12, 2026
230203 - 02/04/26-03/12/26 - No change.
QK Memo - March 26, 2026
230203 - 02/04/26-03/19/26 No change.
QK Memo - April 2, 2026
230203 - 02/04/26-04/02/26 No change.

11858466977

R-14 Bridge Preventive Maintenance Program (BPMP)

Christina Soares

08/July/2026 08:52:49 PM

11858466977

R-14 Bridge Preventive Maintenance Program (BPMP)

Christina Soares

08/July/2026 09:47:12 PM

11858466977

R-14 Bridge Preventive Maintenance Program (BPMP)

Christina Soares

08/July/2026 10:26:47 PM

11858466977

R-14 Bridge Preventive Maintenance Program (BPMP)

Christina Soares

17/August/2026 08:25:16 PM

11858466977

R-14 Bridge Preventive Maintenance Program (BPMP)

Christina Soares

10/September/2026 07:12:49 PM

11858466977

R-14 Bridge Preventive Maintenance Program (BPMP)

Christina Soares

15/October/2026 07:56:04 PM

11858505063

R-18 Downtown Beautification and Ped Safety Project

Donna Guran

27/April/2026 04:38:32 PM

QK Memo - May 7, 2026
230203 - 05/05/26 No change.
QK Memo - May 26, 2026
230203 - 05/26/26 No change.
QK Memo - June 23, 2026
230203 - 06/23/26 - No change.
QK Memo - August 13, 2026
230203 - 08/13/26 - No change.
QK Memo - September 10, 2026
230203 - 02/04/26 - 09/08/26 - No change.
QK Memo - October 15, 2026
10/13/26 – No change. Caltrans may adjust this based upon the other bridge discussion.
100% Design Plans, 12/9 Stephanie sent the payment application #2 for ADA Improvement project to Jason for review and Execution. 12/10 Stephanie distributed the minutes for meeting
#6. 1/15 Under construction. Redesign for Greg to review for ADA. 1/16 Stephanie sent the revised payment application #3 to Jason, revising the quantity of cross gutters.3/12 All concrete
work is finished except for a small piece of curb and gutter and the bulbout at 11th St. Additionally, colored stamped concrete in the bulbouts and plug paving at 5th St., 11th St., and 13th
St. are pending. Michael mentioned that the schedule might slide to Wednesday due to weather conditions. They plan to start work on Wednesday, and will have the concrete crew finish
the curb and gutter by Friday, 3/14. 3/24 Archway design deliverable will be sent by John Mc to Tony to QC today. John M. sent to Stephanie. Provided 2 designs, 1 smaller and the other
larger. 3/27 Revisions made by John M. Greg asked John M. to add the sign is on both sides of the monument so it is easier for the contractor to know. John M. confirmed it is double
faced. 4/7 Irene and Courtney created the Amendment for LandscapeArchitecture, additional Construction Support, and sent to Spencer for review with accepted changes added by
Courtney. 4/9 Irene made the final edits per Spencer. Courtney made final review and Spencer sent to Jason at City for review and signature. 6/5 Contractor stated August for ped
pedestals, flashing beacons, poles, signage. 6/16 Caltrans is going to require a monument proposal. We will need to extend the Encroachment Permit.As of 6/26/25 Reimb 1 submitted and
received. Reimb 2 submitted/waiting approval.7/7/25 Reimb 3 submitted/waiting approval. 8/4 waiting on pole/push buttons to arrive this month. 8/25 issue with the manufactured poles
that have a different bolt pattern discovered by Caltrans done by Pacwest using the wrong template. Pacwest looking into other suppliers to get a modified pedestal made. Caltrans
authorized Pac West to use an adapter plate. Rick to get shop drawings from another manufacturer that will not have such a large lead time to send to Caltrans for approval. Per Rick this
shouldn’t delay the project any more than the poles delay for delivery. 8/29 Liquidated Damages Assessment Letter sent to contractor. Assessment at $60k as of 8/29. 9/12 contractor sent
dispute letter regarding LDs. In review. 9/9 Per Stephanie, Granite is still waiting on PacWest. 9/11 Will need to extend the Encroachment Permit. Stephanie confirmed the extension
request is being handled by Chris Bender. 9/25 Caltrans Encroachment Permit extended to 2/2026. In a meeting for the CAPM project, Caltrans stated that they would be replacing these
poles to a new standard for wired electrical. 10/16 met with Caltrans and they want the poles/buttons installed and to continue LDs. The pedestals and poles for the flashing beacons are
not going to be ready for delivery until February 27, 2026, as noted by the contractor. 11/7/25 Caltrans ADA coordinator inspected the curb ramps on the Chowchilla project and found that
the majority are not ADA compliant (see the attached files for the specifics). I have made Chris Bender aware of this and requested that QK provide a plan of how they will proceed to make
these facilities compliant.
QK Memo - August 20, 2025

11858505063

R-18 Downtown Beautification and Ped Safety Project

Christina Soares

01/July/2026 11:03:00 PM

11858505063

R-18 Downtown Beautification and Ped Safety Project

Christina Soares

01/July/2026 11:21:05 PM

230034 - Robertson Blvd- Downtown Beautification - 7/22 Stephanie has reached out to 3 contractors looking for lower bids on the archway sign. Avision, RGE Contracting and Pro-Screen
stated they are unable to do it at a lower cost. 8/8 Ken stated there is an issue with the manufactured poles that have a different bolt pattern discovered by Caltrans done by Pacwest using
the wrong template. Pacwest looking into other suppliers to get a modified pedestal made. 8/14 Update on the poles- Meeting with the City, Granite, and Pac West last week. Caltrans
authorized Pac West to use an adapter plate. Rick to get shop drawings from another manufacturer that will not have such a large lead time to send to Caltrans for approval. Per Rick this
shouldn’t delay the project any more than the poles delay for delivery by 8/22. 8/15 Fully executed agreement- amendment sent to City
QK Memo - September 3, 2025
8/29 Stephanie completed the Liquidated Damages Assessment Letter with the Working Days report attached and sent to Jason for signature today.
QK Memo - October 1, 2025

11858505063

R-18 Downtown Beautification and Ped Safety Project

Christina Soares

06/July/2026 05:42:46 PM

11858505063

R-18 Downtown Beautification and Ped Safety Project

Christina Soares

06/July/2026 06:12:34 PM

11858505063

R-18 Downtown Beautification and Ped Safety Project

Christina Soares

06/July/2026 06:44:58 PM

11858505063

R-18 Downtown Beautification and Ped Safety Project

Christina Soares

08/July/2026 03:14:15 PM

11858505063

R-18 Downtown Beautification and Ped Safety Project

Christina Soares

08/July/2026 03:43:12 PM

11858505063

R-18 Downtown Beautification and Ped Safety Project

Christina Soares

08/July/2026 05:10:54 PM

11858505063

R-18 Downtown Beautification and Ped Safety Project

Christina Soares

08/July/2026 06:12:42 PM

11858505063

R-18 Downtown Beautification and Ped Safety Project

Christina Soares

08/July/2026 06:49:02 PM

11858505063

R-18 Downtown Beautification and Ped Safety Project

Christina Soares

08/July/2026 08:51:17 PM

11858505063

R-18 Downtown Beautification and Ped Safety Project

Christina Soares

08/July/2026 09:38:58 PM

11858505063

R-18 Downtown Beautification and Ped Safety Project

Christina Soares

08/July/2026 10:25:06 PM

11858505063

R-18 Downtown Beautification and Ped Safety Project

Christina Soares

17/August/2026 08:23:23 PM

11858505063

R-18 Downtown Beautification and Ped Safety Project

Christina Soares

10/September/2026 07:06:53 PM

11858505063

R-18 Downtown Beautification and Ped Safety Project

Christina Soares

15/October/2026 07:54:24 PM

11858576960

R-21 P/TA ADA Sidewalk Improvements Predevelopment

Donna Guran

27/April/2026 04:42:28 PM

11858576960

R-21 P/TA ADA Sidewalk Improvements Predevelopment

Christina Soares

01/July/2026 11:36:14 PM

11858576960

R-21 P/TA ADA Sidewalk Improvements Predevelopment

Christina Soares

01/July/2026 11:36:39 PM

11858576960

R-21 P/TA ADA Sidewalk Improvements Predevelopment

Christina Soares

06/July/2026 05:57:49 PM

11858576960

R-21 P/TA ADA Sidewalk Improvements Predevelopment

Christina Soares

06/July/2026 06:26:32 PM

11858576960

R-21 P/TA ADA Sidewalk Improvements Predevelopment

Christina Soares

06/July/2026 06:56:41 PM

11858576960

R-21 P/TA ADA Sidewalk Improvements Predevelopment

Christina Soares

08/July/2026 03:21:03 PM

11858576960

R-21 P/TA ADA Sidewalk Improvements Predevelopment

Christina Soares

08/July/2026 03:50:19 PM

11858576960

R-21 P/TA ADA Sidewalk Improvements Predevelopment

Christina Soares

08/July/2026 05:19:59 PM

11858576960

R-21 P/TA ADA Sidewalk Improvements Predevelopment

Christina Soares

08/July/2026 06:18:34 PM

9/25 Caltrans Encroachment Permit extended to 2/2026. City needs to complete the new landscape maintenance agreement, and the revised electrical facility cost sharing agreement with
Caltrans.
QK Memo - October 15, 2025
230034 - 10/3 According to Granite Construction, the pedestals and poles for the flashing beacons are not going to be ready for delivery until February 27, 2026.
QK Memo - November 12, 2025
230034 - 10/29 Continued compiling and logging in Cal Trans as-built ADA forms for the intersections of 5th 7th and 11th. There are a total of 18 forms currently being filled out for these
intersections. These measurements are for Caltrans as-builts as requested. Robertson and 13th still need to be measured and recorded.
QK Memo - December 9, 2025
230034 - 12/16 Chris Bender sent Spencer the Caltrans EP Extension documents to request Spencer's signature for authorization. The contractor will be extending to April 2026. Need to
discuss the State's amended maintenance agreements with City.
QK Memo - January 26, 2026
230034 - 01/26 Concrete work was completed but pole delivery is delayed until February 2026. Caltrans EP extension re-sent on 01/23/26, extending to June 2026 for pole installation time.
QK Memo - March 12, 2026
230034 - 02/04/26-03/12/26 - Waiting on pole delivery by end of February 2026. Still on schedule for pole installation in June 2026. Spencer Supinger reached out to Richard Smith at HCS
to provide a proposal for an analysis of the existing lighting and recommendations for improvement on 02/05/26. QK submitted Daily Reports to City on 02/09/26.
QK Memo - March 26, 2026
230034 - 02/04/26-03/19/26 Waiting on pole delivery by March 2026. Still on schedule for pole installation in June 2026. Spencer Supinger reached out t o Richard Smith at HCS to provide
a proposal for an analysis of the existing lighting and recommendations for improvement on 02/05/26. QK submitted Daily Reports to City on 02/09/26.
QK Memo - April 2, 2026
230034 - 02/04/26-04/02/26 Waiting on pole delivery by March 2026. Still on schedule for pole installation in June 2026. Spencer Supinger reached out to Richard Smith at HCS to provide a
proposal for an analysis of the existing lighting and recommendations for improvement on 02/05/26. QK submitted Daily Reports to City on 02/09/26.
QK Memo - May 7, 2026
230034 - Waiting on pole delivery by late May 2026.
QK Memo - May 26, 2026
230034 05/26/26 QK submitted Task order for overage to City on 05/28/26. QK submitted Daily Reports to City on 05/22/26. Waiting on pole delivery by late May 2026. One of the
crosswalk buttons on 7th was not working out of the box. Pac West is waiting on a replacement. Everything else is done as far as the electronics and crosswalks. Granite owes us some
sidewalk closed signs. QK has followed up on status of replacement.
QK Memo - June 23, 2026
233034 - 06/23/26 - QK submitted Daily Reports to City on 06/12/26. Caltrans/QK pending final work through for push button replacement. Estimate final acceptance at the end of July.
QK Memo - August 13, 2026
220034 - 08/13/26 - 7/27/26 Several ADA pushbuttons are found to be out of compliance. Working on solution with Caltrans- will send to Contractor to fix.
QK Memo - September 10, 2026
230034 - 09/08/26 Waiting on cost estimate for extension poles to bring intersections into compliance.
QK Memo - October 15, 2026
10/13/26 - Received cost estimate for extension arms for push buttons, contractor is schedule to install by end of next week. Caltrans will need to conduct a final inspection before project
can be signed off. Contractor will submit final invoice estimate at $6,000.
12/19/24 The team is currently working on 90% plans and should have them completed for QC by next week. John Doyel will QC. but he is on vacation next week so 90% plans to go to city
by 2nd week in January. 1/16 Plans are close to being completed and submitted. Currently in review. John is working on Specs and OPIC. We hope to have everything to the city by
4/11/25. 4/22 Will have plans to submit by May 9 100% specs and plans. 5/15 John D. is still working on Specs and Opic. Moved deliverable to 5/27. 6/13 Kevin Gross is working on the
100% Specs and OPIC, to be completed by Monday 6/16. 7/11 100% Plans need to be signed by Daulton Cunicelli and will be submitted to city by Monday, 7/14. funding. 7/23 100% Plans
received.
QK Memo - August 20, 2025
230290- Chowchilla CDBG ADA Ramp Improvements- 6/12 Kevin Gross is working on the 100% Specs and OPIC, to be completed by Monday 6/16. 7/11 100% Plans need to be signed by
Daulton Cunicelli and will be submitted to city by Monday, 7/14. 7/23 100% PS&E plans were submitted to City. 8/8 We are waiting for comments from the City. 8/14 No further update.
QK Memo - September 3, 2025
8/27 Still waiting on City's comments.
QK Memo - October 1, 2025
230290 - 9/25 This project is still on hold.
QK Memo - October 15, 2025
230290 - 10/8 No change.
QK Memo - November 12, 2025
230290 - 11/6 No update.
QK Memo - December 9, 2025
230290 - 12/11 No update.
QK Memo - January 26, 2026
230290 - 01/26 No update.
QK Memo - March 12, 2026
230290 - 02/04/26-03/12/26 - Waiting on funding.
QK Memo - March 26, 2026
230290 - 02/04/26-03/19/26 - Waiting on funding.

11858576960

R-21 P/TA ADA Sidewalk Improvements Predevelopment

Christina Soares

08/July/2026 06:51:10 PM

11858576960

R-21 P/TA ADA Sidewalk Improvements Predevelopment

Christina Soares

08/July/2026 08:53:16 PM

11858576960

R-21 P/TA ADA Sidewalk Improvements Predevelopment

Christina Soares

08/July/2026 09:47:38 PM

11858576960

R-21 P/TA ADA Sidewalk Improvements Predevelopment

Christina Soares

08/July/2026 10:27:14 PM

11858576960

R-21 P/TA ADA Sidewalk Improvements Predevelopment

Christina Soares

17/August/2026 08:26:00 PM

11858576960

R-21 P/TA ADA Sidewalk Improvements Predevelopment

Christina Soares

10/September/2026 07:13:22 PM

11858576960

R-21 P/TA ADA Sidewalk Improvements Predevelopment

Christina Soares

15/October/2026 07:56:28 PM

11858626149

R-22 HSIP - Systemic Improvements Intersections

Donna Guran

27/April/2026 04:45:51 PM

11858626149

R-22 HSIP - Systemic Improvements Intersections

Christina Soares

01/July/2026 11:08:46 PM

11858626149

R-22 HSIP - Systemic Improvements Intersections

Christina Soares

01/July/2026 11:37:27 PM

11858626149

R-22 HSIP - Systemic Improvements Intersections

Christina Soares

06/July/2026 05:58:29 PM

11858626149

R-22 HSIP - Systemic Improvements Intersections

Christina Soares

06/July/2026 06:27:29 PM

11858626149

R-22 HSIP - Systemic Improvements Intersections

Christina Soares

06/July/2026 06:58:18 PM

11858626149

R-22 HSIP - Systemic Improvements Intersections

Christina Soares

08/July/2026 03:21:41 PM

11858626149

R-22 HSIP - Systemic Improvements Intersections

Christina Soares

08/July/2026 03:50:47 PM

11858626149

R-22 HSIP - Systemic Improvements Intersections

Christina Soares

08/July/2026 05:20:49 PM

11858626149

R-22 HSIP - Systemic Improvements Intersections

Christina Soares

08/July/2026 06:19:23 PM

11858626149

R-22 HSIP - Systemic Improvements Intersections

Christina Soares

08/July/2026 06:52:03 PM

11858626149

R-22 HSIP - Systemic Improvements Intersections

Christina Soares

08/July/2026 08:53:43 PM

11858626149

R-22 HSIP - Systemic Improvements Intersections

Christina Soares

08/July/2026 09:51:35 PM

11858626149

R-22 HSIP - Systemic Improvements Intersections

Christina Soares

08/July/2026 10:27:57 PM

11858626149

R-22 HSIP - Systemic Improvements Intersections

Christina Soares

17/August/2026 08:26:43 PM

11858626149

R-22 HSIP - Systemic Improvements Intersections

Christina Soares

10/September/2026 07:14:01 PM

11858626149

R-22 HSIP - Systemic Improvements Intersections

Christina Soares

15/October/2026 07:56:56 PM

11858656353

R-7 Humboldt Ave Rehab. Phase 2 Project

Christina Soares

01/July/2026 11:11:24 PM

11858656353

R-7 Humboldt Ave Rehab. Phase 2 Project

Christina Soares

01/July/2026 11:42:49 PM

11858656353

R-7 Humboldt Ave Rehab. Phase 2 Project

Christina Soares

06/July/2026 06:05:46 PM

11858656353

R-7 Humboldt Ave Rehab. Phase 2 Project

Christina Soares

06/July/2026 06:38:47 PM

11858656353

R-7 Humboldt Ave Rehab. Phase 2 Project

Christina Soares

06/July/2026 07:06:22 PM

11858656353

R-7 Humboldt Ave Rehab. Phase 2 Project

Christina Soares

08/July/2026 03:27:58 PM

11858656353

R-7 Humboldt Ave Rehab. Phase 2 Project

Christina Soares

08/July/2026 05:01:00 PM

11858656353

R-7 Humboldt Ave Rehab. Phase 2 Project

Christina Soares

08/July/2026 06:07:21 PM

11858656353

R-7 Humboldt Ave Rehab. Phase 2 Project

Christina Soares

08/July/2026 06:34:06 PM

11858656353

R-7 Humboldt Ave Rehab. Phase 2 Project

Christina Soares

08/July/2026 07:12:23 PM

11858656353

R-7 Humboldt Ave Rehab. Phase 2 Project

Christina Soares

08/July/2026 09:05:12 PM

11858656353

R-7 Humboldt Ave Rehab. Phase 2 Project

Christina Soares

08/July/2026 10:03:48 PM

11858656353

R-7 Humboldt Ave Rehab. Phase 2 Project

Christina Soares

08/July/2026 10:43:24 PM

11858656353

R-7 Humboldt Ave Rehab. Phase 2 Project

Christina Soares

17/August/2026 09:09:13 PM

11858656353

R-7 Humboldt Ave Rehab. Phase 2 Project

Christina Soares

10/September/2026 08:04:05 PM

11858656353

R-7 Humboldt Ave Rehab. Phase 2 Project

Christina Soares

15/October/2026 08:53:49 PM

QK Memo - April 2, 2026
230290 - 02/04/26-04/02/26 Waiting on funding.
QK Memo - May 7, 2026
230290 - 05/05/26 Waiting on funding.
QK Memo - May 26, 2026
230290 - 05/26/26 Waiting on funding.
QK Memo - June 23, 2026
230290 - 06/23/26 Waiting on funding.
QK Memo - August 13, 2026
230290 - 07/21/26 Waiting on funding.
QK Memo - September 10, 2026
230290 - 02/04/26 - 09/08/26 - Waiting on funding.
QK Memo - October 15, 2026
10/13/26 – Waiting on funding.
2/14 John Doyel is working with the City on the Caltrans submission-E76 for Construction Funding to City. 3/14 No update. John is working on the Caltrans submission with City. 4/10 No
update. 4/11 Jason shared that he received the PG&E contract, but he has not seen anything on the RFP package. Jason assumes that the costs listed in the contract would be covered by
the grant. Jennifer to respond. 4/29 Claim 1 for $88,726.50 5/20 Claim 1 Payment. 6/2 submitted CON Allocation request to Caltrans, 6/23 NIB + Addendum 1 6/26 Claim 2 6/30 Addendum
2 7/24 proposals due. 7/24 no bids received. Will readvertise. 8/28 received confirmation from Caltrans that we have to go back out to bid at least one more time. 9/12 project back out to
bid. Bids due 10/16. 10/16 2 bids received. I bidder submitted a protest regarding the low bid. 2/9/26 Zara Construction has executed contract and W-9 given to Wendy for PO, Joe to set
up pre-con meeting? 3/4/26 QK to set up pre-con meeting
QK Memo - August 20, 2025
230291-Chowchilla HSIP Intersection Improvement- 7/10 Bidding process to start soon. Bidding support- question submission deadline 7/21. 7/23 All Bidding questions have been
answered for today’s deadline and Bid Opening is still on schedule for tomorrow 7/24. 7/29 Irene reached out to 4 contractors for John to ask if they would share with us why they did not
submit a bid. Irene received responses from 3 contractors. 8/8 No Bids were submitted. Currently on hold while we wait for direction to see if we will be reposting for bid.
QK Memo - September 3, 2025
8/28 Project is on hold after no bids received at bid opening. Jason has further discussions that need to take place before approving.
QK Memo - October 1, 2025
230291 - 9/25 Re-bidding went out. Questions to be submitted by 10/13, and responses by 10/15.
QK Memo - October 15, 2025
230291 - 10/8 No change
QK Memo - November 12, 2025
230291 - 11/6 The bid opening took place on October 16, and two bids were received. A protest letter was submitted by St. Francis Electrical, Inc. The City's legal team is currently
reviewing the matter. QK is vetting the bids received and will be sending out a letter of recommendation along with the bid proposal summary to the city by Monday 11/10.
QK Memo - December 9, 2025
230291 - 12/11 Per John, we submitted the Bid recommendation to City. Do we need to draft staff report for City?
QK Memo - January 26, 2026
230291 - 01/26 No update.
QK Memo - March 12, 2026
230291 - 02/19/26-03/12/26 - Proposal for Construction Management and Bidding services submitted to the City on 02/18/26.
QK Memo - March 26, 2026
230291 - 02/19/26-03/19/26 Proposal for Construction Management and Bidding services submitted to the City on 02/18/26.
QK Memo - April 2, 2026
230291 - 02/19/26-04/02/26 Proposal for Construction Management and Bidding services submitted to the City on 02/18/26 and received.
QK Memo - May 7, 2026
230291 - Waiting on Caltrans Permit to proceed with Construction.
QK Memo - May 26, 2026
230291 - 05/26/26 QK submitted response to permit comments from Caltrans District 6 on 05/28/26. Waiting on Caltrans Permit to proceed to Construction. Received comments from
Caltrans, returned comments and updates on 5/28/26.
QK Memo - June 23, 2026
230291 - 06/23/26 QK followed up with DOT on status of Encroachment Permit - followed up on 06/22/26.
QK Memo - August 13, 2026
230291 - 07/27/26 - Resubmitted Encroachment Permit to Caltrans 7/27 - waiting for processing.
QK Memo - September 10, 2026
230291 - 09/08/26 - NTP issued - Construction to begin on 09/14/26.
QK Memo - October 15, 2026
10/13/26 - Construction progressing, waiting for Caltrans to issue rider permit to contractor for striping in Caltrans ROW.
QK Memo - August 20, 2025
P240634 - Humbolt Storm Drain Phase II - 11/4 Submitted proposal to SS Due 11/8. Spencer sent to Jason on 11/7. Might hold off until 2025. Spencer will confirm. 1/15 Spencer will followup with Jason. 1/22 This project is not a focus right now. Will check back in April. 4/2 Check back in July. 8/14 Per Spencer will check back at the end of October.
QK Memo - September 3, 2025
8/14 Per Spencer will check back at the end of October.
QK Memo - October 1, 2025
P240634 - 9/25 No change.
QK Memo - October 15, 2025
P240634 - 10/10 No change.
QK Memo - November 12, 2025
P240634 - 11/7 Per Spencer will check in with City in January.
QK Memo - December 9, 2025
P240634 - 12/16 Per Spencer will check in with City in January.
QK Memo - January 26, 2026
P240634 - 01/26 Spencer Supinger followed up with the City. No change.
QK Memo - March 12, 2026
P240634 - 02/04/26-03/12/26 Proposal submitted to City on 11/07/24. With the City for review.
QK Memo - March 26, 2026
P240634 - 02/04/26-03/19/26 Proposal submitted to City on 11/07/24. With the City for review.
QK Memo - April 2, 2026
P240634 - 04/02/26 Proposal submitted to City on 11/07/24. With the City for review.
QK Memo - May 7, 2026
P240634 - 05/05/26 Proposal submitted to City on 11/07/24. With the City for review. On hold.
QK Memo - May 26, 2026
P240634 - 05/26/26 Proposal submitted to City on 11/07/24. With the City for review. On hold.
QK Memo - June 23, 2026
P240634 - 06/23/26 - Proposal submitted to City on 11/07/24. With the City for review. On hold.
QK Memo - August 13, 2026
P240634 - 07/21/26 - Proposal submitted to City on 11/07/24. Revising proposal based on new scope. Need information from City regarding scope of work.
QK Memo - September 10, 2026
P240634 - 09/08/26 - Proposal submitted to City on 11/07/24. Revising proposal based on new scope. Need information from City regarding scope of work.
QK Memo - October 15, 2026
240634 - 10/13/26 – Executed Task Order received from City on 09/21/26. Survey completed their portion. Engineering working on preliminary set to be completed by 10/16/26.

11858667694

R-8 Avenue 24 1/2 Road Rehab. Project

Donna Guran

27/April/2026 04:51:12 PM

3/10 Task Order. 4/10 Right of way base map and Topo Survey have been completed. Sean Pinkston to start 30% next week. 5/21 Sean states the 30 % will be completed by 6/4, and the
60% will be 2 weeks after that. Updated Deltek. 6/20 Plans pushed out to 6/27. 7/9 QK working on bid package. Plan to advertise end of July. 7/24 Ready to post by 8/1/25 per QK. 7/18
Notice of Exemption. 7/31 out to bid. 9/4 bid opening. 9/4 14 bids received with the lowest at $524,043, lower than the Engineers Est. taking to council for award on 9/23/25. 9/23
awarded. Sent contract contractor to execute. Waiting on signatures, bonding, business license, etc. 10/1 Stephanie sent the contract agreement and requested attachments/exhibits to
Raegan Forman at Terra West. Spring construction. 10/30 pre-construction meeting. Contractor may start this calendar year. Waiting for schedule. 11/3 Terra West submitted
encroachment permit to start on 11/10. 11/4 Email correspondence received from Terra West Construction that they will start
work on 11/17. They will install pre-notification signs this week. 2/9/26 construction complete, waiting to receive final invoices, and will be submitting NOC and council report 3/10/26 NOC
Council Meeting
QK Memo - August 20, 2025

11858667694

R-8 Avenue 24 1/2 Road Rehab. Project

Christina Soares

01/July/2026 10:51:22 PM

11858667694

R-8 Avenue 24 1/2 Road Rehab. Project

Christina Soares

01/July/2026 10:52:40 PM

11858667694

R-8 Avenue 24 1/2 Road Rehab. Project

Christina Soares

01/July/2026 10:53:45 PM

11858667694

R-8 Avenue 24 1/2 Road Rehab. Project

Christina Soares

01/July/2026 10:54:36 PM

11858667694

R-8 Avenue 24 1/2 Road Rehab. Project

Christina Soares

01/July/2026 10:55:39 PM

11858667694

R-8 Avenue 24 1/2 Road Rehab. Project

Christina Soares

01/July/2026 10:56:36 PM

11858667694

R-8 Avenue 24 1/2 Road Rehab. Project

Christina Soares

01/July/2026 10:57:06 PM

11858667694

R-8 Avenue 24 1/2 Road Rehab. Project

Christina Soares

01/July/2026 10:57:46 PM

11858667694

R-8 Avenue 24 1/2 Road Rehab. Project

Christina Soares

01/July/2026 10:59:13 PM

11858667694

R-8 Avenue 24 1/2 Road Rehab. Project

Christina Soares

01/July/2026 10:59:49 PM

11858723853

W-3 Water Main Replacement; Various Locations

Donna Guran

27/April/2026 04:56:19 PM

11858723853

W-3 Water Main Replacement; Various Locations

Christina Soares

01/July/2026 11:07:55 PM

11858723853

W-3 Water Main Replacement; Various Locations

Christina Soares

01/July/2026 11:35:01 PM

11858723853

W-3 Water Main Replacement; Various Locations

Christina Soares

06/July/2026 05:55:47 PM

11858723853

W-3 Water Main Replacement; Various Locations

Christina Soares

06/July/2026 06:23:11 PM

11858723853

W-3 Water Main Replacement; Various Locations

Christina Soares

06/July/2026 06:56:09 PM

11858723853

W-3 Water Main Replacement; Various Locations

Christina Soares

08/July/2026 03:20:37 PM

11858723853

W-3 Water Main Replacement; Various Locations

Christina Soares

08/July/2026 03:49:51 PM

11858723853

W-3 Water Main Replacement; Various Locations

Christina Soares

08/July/2026 05:24:55 PM

11858723853

W-3 Water Main Replacement; Various Locations

Christina Soares

08/July/2026 06:22:54 PM

11858723853

W-3 Water Main Replacement; Various Locations

Christina Soares

08/July/2026 06:56:09 PM

250069 - Avenue 24 1/2 Road Rehabilitation Project- 7/10 Sean is working through to get 100% PS&E completed by 7/31 to submit to City. 7/30 Per Sean on track to submit to City on 8/1.
8/1 100% PS&E submitted to City. Bid docs have been posted/advertised. 8/7 A copy of the Fully Executed agreement for Construction Management sent to the City. 8/14 Spencer to
notify Teichert that bid is open for the paving project.
QK Memo - September 3, 2025
8/28 Bid Close is scheduled for Thursday 9/4.
QK Memo - October 1, 2025
9/25 This was awarded at Tuesday's council meeting. We will need the contract, bonds, and insurance, from Terra West Construction. Spencer will send an email.
QK Memo - October 15, 2025
10/1 Stephanie sent the contract agreement and requested attachments/exhibits to Raegan Forman at Terra West.
QK Memo - November 12, 2025
11/4 Email correspondence received from Terra West Construction that they will start work on 11/17. They will install pre-notification signs this week.
QK Memo - December 9, 2025
12/16 Per Sean, currently under construction. There was a moisture issue that has been resolved, and the contractor is back at work.
QK Memo - January 26, 2026
01/26 Under construction.
QK Memo - March 12, 2026
02/04/26 - 03/12/26 Construction continuing.
QK Memo - March 26, 2026
02/04/26 - 03/19/26 Construction continuing.
QK Memo - April 2, 2026
02/04/26 - 04/02/26 Construction complete. Close-out docs with Mike.
3/10 Spencer responded to Courtney and stated for the proposal, Spencer stated this is a regular city engineering contract, and not State/Federally funded. Courtney to get the proposal
finalized. 3/10 Spencer sent the proposal to Jason. 3/11 Spencer spoke with Mike and will get the proposal back this week. 3/13 Received signed agreement from city. 3/17 Irene sent the
fully executed agreement to Jason. 3/17 Irene sent the fully executed agreement to Jason. 5/14 Ismail is working on the exhibits/project. 5/21Project is nearly completed. Will be finalizing
package soon for construction to start. 6/9 On track per Spencer. 6/11 Ismail will send draft plans to Spencer next week. Bid package will go out to contractors by Friday, June 20. 7/9 Bid
package sent out, due 7/29. 3 Bids received. Engineering reviewing. 8/1 Spencer asked Ismail to put together a construction contract using Midcal as contractor. 8/4 Ismail sent the
contract to Spencer for review. 8/14 Spencer sent to Jason to ask Rod if this will need to go to council or will we be able to award it. 9/9 bid awarded. 10/3 Performance Bond, Payment
Bond and Contract Agreement received and saved.
QK Memo - August 20, 2025

11858797454

W-4 Well No. 15 Development

Donna Guran

27/April/2026 04:59:53 PM

11858797454

W-4 Well No. 15 Development

Christina Soares

01/July/2026 11:01:11 PM

11858797454

W-4 Well No. 15 Development

Christina Soares

01/July/2026 11:17:34 PM

11858797454

W-4 Well No. 15 Development

Christina Soares

06/July/2026 05:41:12 PM

11858797454

W-4 Well No. 15 Development

Christina Soares

06/July/2026 06:10:31 PM

11858797454

W-4 Well No. 15 Development

Christina Soares

06/July/2026 06:42:47 PM

11858797454

W-4 Well No. 15 Development

Christina Soares

08/July/2026 03:12:18 PM

11858797454

W-4 Well No. 15 Development

Christina Soares

08/July/2026 03:41:44 PM

11858797454

W-4 Well No. 15 Development

Christina Soares

08/July/2026 05:05:39 PM

11858797454

W-4 Well No. 15 Development

Christina Soares

08/July/2026 06:10:19 PM

11858797454

W-4 Well No. 15 Development

Christina Soares

08/July/2026 06:47:00 PM

11858832854

W-6 Water Tanks Backup Generators

Donna Guran

27/April/2026 05:03:51 PM

250074 - Chowchilla Waterline Replacement Project - 7/1 Ismail sent the plans, cost estimates, and bid schedule to Spencer for review. 7/9 Spencer emailed this information to potential
bidders soliciting informal bids for completing Phase 1. 8/1 Spencer asked Ismail to put together a construction contract using Midcal as contractor. 8/4 Ismail sent the contract to Spencer
for review. 8/14 Spencer sent to Jason to ask Rod if this will need to go to council or will we be able to award it.
QK Memo - September 3, 2025
8/28 Jason did not take to council but there will be a special meeting held. If the project was not able to presented tat the special meeting, it will need to be added to September's council
meeting agenda.
QK Memo - October 1, 2025
250074 - 9/25 Bonds were to be delivered to the office this week. Spencer to review documents and then give notice to proceed.
QK Memo - October 15, 2025
250074 - 10/3 Performance Bond, Payment Bond, and Contract Agreement received and saved.
QK Memo - November 12, 2025
250074 - 11/7 No update.
QK Memo - December 9, 2025
250074 - 12/15 No update.
QK Memo - January 26, 2026
250074 - 01/26 Under Construction.
QK Memo - March 12, 2026
250074 - 02/04/26-03/12/26 - Construction continuing.
QK Memo - March 26, 2026
250074 - 02/04/26-03/19/26 Construction continuing.
QK Memo - April 2, 2026
250074 - 02/04/26-04/02/26 Construction complete. Close-out docs with Mike.
12/13 Had Pre-con meeting on 12/4. Irene will follow-up with Stephanie or Greg of when to start. 12/18 Per Stephanie from CM team, Contractor submitted proposal for March 2025. No
agreed upon start date, but she will keep us posted. 1/15 No update received yet.3/17 Stephanie shared info with Spencer re: the cost for CD and Power. To take over the applications for
each site it will be $6,222.300. Includes WML markup. Stephanie requests a PCO for the city to review. 3/24 Stephanie requested Ismail's help to review the pipe submittal date. He stated
it meets the standards. 3/27 Stephanie stated we received RFI from WM Lyles for review and comment. Stephanie is asking if someone from the City can contact Patterson Pump Company
to request LEI files. 4/10 Spencer spoke with Mike at the City and responded to Stephanie. We do not want Patterson to tamper with the programming and causing warranty issues. The
well should run off tank level and is separate than the Patterson Pump station. Stephanie will let the contractor know.5/2 Jorge says Bryon Bullard is working on this with Patterson. Do not
typically send info to proprietary programs, but this system may have diff circumstances. 5/7 Richard, Electrical Engineer stated he will need the programming for the well. 5/8 Bryon
Bullard to send Spencer the link via Wetransfer. Patterson will not have sole control of the package program. 5/21 Spencer sent the link to Richard with information. 6/4 Spencer
downloaded the files and sent to Stephanie Hermeston. 6/25 Wrapping up construction 6/30/25 updated tracking info and sent to Abigail. 77 requested update on soft start equipment.
8/8 Painting is being completed by Saleh Paints. They were on site at the tank last week. Ken to finish the painting schedule. 8/22 Per Ken Turner- Lyles reported that the soft start
equipment may be delayed until late September. 9/25 no update on the soft start.
QK Memo - August 20, 2025
220263 - Chowchilla Well 15 - 5/21 Spencer sent the link to Richard with information. 6/4 Spencer downloaded the files and sent to Stephanie Hermeston. 6/25 Wrapping up construction.
Draft amendment completed and sent to Spencer. 7/1 Spencer wants to speak with Jason before finalizing the amendment and sending out for signature. 7/23 Received Garth’s signature
on Task Order and Spencer submitted to Wendy at City. 7/28 Stephanie has assigned Ismail to review RFI. 8/8 Painting is being completed by Saleh Paints. They were on site at the tank last
week. Ken to finish the painting schedule
QK Memo - September 3, 2025
8/22 Per Ken Turner - Lyles reported that the soft start equipment may be delayed until late September.
QK Memo - October 1, 2025
9/25 No update.
QK Memo - October 15, 2025
220263 - 10/10 No update.
QK Memo - November 12, 2025
220263 - 11/6 Crane and generator are now on site with installation preparations underway. Will need to ensure HCS is aware of the upcoming installation. Will coordinate with the City
and Spencer about the involvement of DDW in starting up the well pump.
QK Memo - December 18, 2025
220263 - 12/15 No update.
QK Memo - January 26, 2026
220263 - 01/26 No update.
QK Memo - March 12, 2026
220263 - 02/19/26-03/12/26 - QK submitted Daily Reports to City on 02/17/26, 02/24/26 and 03/06/26.
QK Memo - March 26, 2026
220263 - 03/19/26 QK submitted Daily Reports to City on 03/18/26.
QK Memo - April 2, 2026
220263 - 04/02/26 QK submitted Daily Reports to City on 03/25/26 and 04/02/26.
100% Design Plans. Generators order. Long lead time, est delivery November/December

11858915981

W-7 Well No. 16 Development

Donna Guran

27/April/2026 05:08:59 PM

11858915981

W-7 Well No. 16 Development

Christina Soares

01/July/2026 11:01:51 PM

11858915981

W-7 Well No. 16 Development

Christina Soares

01/July/2026 11:19:02 PM

11858915981

W-7 Well No. 16 Development

Christina Soares

06/July/2026 05:41:44 PM

11858915981

W-7 Well No. 16 Development

Christina Soares

06/July/2026 06:11:31 PM

11858915981

W-7 Well No. 16 Development

Christina Soares

06/July/2026 06:43:24 PM

11858915981

W-7 Well No. 16 Development

Christina Soares

08/July/2026 03:12:55 PM

11858915981

W-7 Well No. 16 Development

Christina Soares

08/July/2026 03:42:08 PM

11858915981

W-7 Well No. 16 Development

Christina Soares

08/July/2026 05:09:09 PM

11858915981

W-7 Well No. 16 Development

Christina Soares

08/July/2026 06:11:02 PM

11858915981

W-7 Well No. 16 Development

Christina Soares

08/July/2026 06:47:33 PM

11858915981

W-7 Well No. 16 Development

Christina Soares

08/July/2026 08:50:46 PM

11858915981

W-7 Well No. 16 Development

Christina Soares

08/July/2026 09:37:17 PM

11858915981

W-7 Well No. 16 Development

Christina Soares

08/July/2026 10:24:06 PM

11858915981

W-7 Well No. 16 Development

Christina Soares

17/August/2026 08:22:28 PM

11858915981

W-7 Well No. 16 Development

Christina Soares

10/September/2026 07:06:07 PM

11858915981

W-7 Well No. 16 Development

Christina Soares

15/October/2026 07:53:48 PM

11858924848

P-11 Pickleball Courts

Donna Guran

27/April/2026 05:21:43 PM

SWPPP entered in SMARTS in next few days for Rich Barnes to complete possible SWPPP Waiver. 1/13 Andrea completed the entry of SWPPP Waiver on SMARTS. There is a fee that the
City will need to pay. 1/15 Will be drilling soon for the permanent well. Bid opening awarded for site improvement.3/12 Jason asked the building dept to move ahead and issue. Spencer
will follow up. Needing to indicate where the future streets will go and the proposed road alignments. We will need to get the Rancho Calera CADD from Jason. 4/7 Richard Smith emailed
CM team that PG&E cancelled the application because he could not provide the building permit and final copy of electrical contractors switchboard submittal. Spencer responded to state
that Jason was working on it, but we had no plans/design. Spencer will look into.4/22 Jason spoke with City planner. He will follow-up again later. 4/30 Will use DIR number. Sent to John K.
and Stephanie to fill out. 5/2 Spencer confirmed yes to chain link fence, no to privacy slats, and no concrete mow strips. Stephanie will check on cost of barbed wire. 5/7 Waiting on Jeff for
the cost. per Stephanie. 5/14 Still waiting on costs. Also need PG&E permit. 5/22 Stephanie sent Jason the Change Order 0001 for review and signature.NTP will be sent by Stephanie. 6/16
begin construction 6. Stephanie sent NTP to Jeff Burns with Change order #0002 for signature. 6/13 Change order #0002 was received from Jeff with his signature. As of 7/8/2025 Zim
Industries billing #3 final less retention has been submitted.7/24 Ismail is handling the RFI’s. CM team had a few questions for civil and city. CM team received answers from HCS. Spencer
is working on getting information regarding the PG&E application and proposed route for electrical service. 8/8 Ken Turner stated we received a new design from electrical engineer. 9/11
electrical engineer working with PG&E. 10/3 Received new design from electrical engineer. Also waiting on rule 20 from PG&E for power to well site.
QK Memo - August 20, 2025
220325 - Chowchilla Eastside Well 16/ Storage Tank - 7/7 Completion of the well is pending. Ken Turner and Mike Breashears will get more info. Stephanie to follow-up on the power
coordination. 7/24 Ismail is handling the RFI’s. CM team had a few questions for civil and city. CM team received answers from HCS. Spencer is working on getting information regarding
the PG&E application and proposed route for electrical service. 8/8 Ken Turner stated we received a new design from electrical engineer. Will need to forward to contractor for review and
pricing. 8/14 Jason to request additional funding for pump installation and interconnecting pipeline. (No timeline yet- to be done over the upcoming months).
QK Memo - September 3, 2025

11858924848

P-11 Pickleball Courts

Donna Guran

27/April/2026 05:21:46 PM

11858924848

P-11 Pickleball Courts

Christina Soares

01/July/2026 11:42:21 PM

11858924848

P-11 Pickleball Courts

Christina Soares

06/July/2026 06:05:01 PM

11858924848

P-11 Pickleball Courts

Christina Soares

06/July/2026 06:38:15 PM

11858924848

P-11 Pickleball Courts

Christina Soares

06/July/2026 07:02:18 PM

11858924848

P-11 Pickleball Courts

Christina Soares

08/July/2026 03:25:56 PM

11858924848

P-11 Pickleball Courts

Christina Soares

08/July/2026 03:54:48 PM

11858924848

P-11 Pickleball Courts

Christina Soares

08/July/2026 06:02:23 PM

11858924848

P-11 Pickleball Courts

Christina Soares

08/July/2026 06:29:47 PM

11858924848

P-11 Pickleball Courts

Christina Soares

08/July/2026 07:06:52 PM

11858924848

P-11 Pickleball Courts

Christina Soares

08/July/2026 09:01:23 PM

11858924848

P-11 Pickleball Courts

Christina Soares

08/July/2026 09:59:42 PM

11858924848

P-11 Pickleball Courts

Christina Soares

08/July/2026 10:37:51 PM

11858924848

P-11 Pickleball Courts

Christina Soares

17/August/2026 08:35:41 PM

11858924848

P-11 Pickleball Courts

Christina Soares

10/September/2026 07:23:26 PM

11858924848

P-11 Pickleball Courts

Christina Soares

15/October/2026 08:48:50 PM

11858951389

R-24 Ventura Seal/Resurfacing

Donna Guran

27/April/2026 05:15:46 PM

8/27 Spencer requested CAD files from Survey that show parcel line work and staking data to sen to Jason. 8/28 Getting pricing for the larger pump. Will need to upsize the electrical
service, etc
QK Memo - October 1, 2025
9/25 Spencer will follow-up. No update yet.
QK Memo - October 15, 2025
220325 - 10/3 Received new design from electrical engineer. Need to forward to the Contractor for review and pricing. Also waiting on rule 20 from PG&E for power to well site.
QK Memo - November 12, 2025
220325 - 10/30 Spencer sent the revise CAD file to Richard to indicate the power poles more clearly.
QK Memo - December 9, 2025
220325 - 12/15 No update.
QK Memo - January 26, 2026
220325 - 01/26 No update.
QK Memo - March 12, 2026
220325 - 02/04/26-03/12/26 - QK submitted Daily Reports to City on 02/03/26 and 02/24/26.
QK Memo - March 26, 2026
220325 - 02/04/26-03/19/26 QK submitted Daily Reports to City on 02/03/26 and 02/24/26.
QK Memo - April 2, 2026
220325 - 04/02/26 QK submitted Daily Reports to City on 04/02/26.
QK Memo - May 7, 2026
220325 - Waiting on PGE for power.
QK Memo - May 26, 2026
220325 - 05/26/26 Waiting on PGE for power.
QK Memo - June 23, 2026
220325 - 06/23/26 - Waiting on PGE for power. QK submitted Daily Reports to City on 06/29/26.
QK Memo - August 13, 2026
220325 - 07/27/26 - Waiting on PGE for power expected Rule 16 by Oct. No work onsite.
QK Memo - September 10, 2026
220325 - 09/08/26 - Waiting on PGE for power is expected Rule 16 by October 2026. No work onsite.
QK Memo - October 15, 2026
10/13/26 - Waiting on PGE for power is expected Rule 16 by October 2026. No work onsite.
100% Design Plans; bid submittals, Award, NOC
7/1 - Request Task Order from QK. 7/14 requested update on TO. 7/9 Proposal prepped by Irene Moreno and technical staff, assigned to technical staff, Marco Gonzalez. 7/16 Proposal
completed and sent to Kevin Gross for review. Should be ready to submit to City for review by 7/18. 9/2 reviewed layout options and submitted comments back to QK. 9/25 Spencer stated
the 60% PS&E is on track for next week. 10/9 Constructability review for 60% PS&E completed. Still in QC review with Doug.
QK Memo - September 3, 2025
250179 – Edward Ray Park New Pickleball Court Phase 2 –8/12 Proposal submitted to City for review. 8/14 Jason reviewed and we will exclude Construction Staking and Construction
Administration and Observation at this time. Jason to look into possible grant funding for that portion. Will need Jason’s signature on the Task Order. 8/27 Kick-off meeting scheduled for
9/2. Alexandra Aguilar will be the assigned design Engineer.
QK Memo - October 1, 2025
250179 - 9/25 Spencer stated the 60% PS&E is on track for next week.
QK Memo - October 15, 2025
250179 - 10/9 Constructability review for 60% PS&E completed. Still in QC review with Doug.
QK Memo - November 12, 2025
250179 - 11/5 In backcheck review with Alexandra to address comments.
QK Memo - December 9, 2025
250179 - 12/12 The 60% plans are with Spencer to review.
QK Memo - January 26, 2026
250179 - 01/26 the 100% PS&E submitted to the City on 12/18/25 - Waiting for funding.
QK Memo - March 12, 2026
250179 - 02/19/26 Richard Smith (HCS) submitted a markup set and comments to Joseph Roman and Spencer Supinger for review and comment on 02/11/26. Waiting on funding.
QK Memo - March 26, 2026
250179 - 02/19/26-03/19/26 Richard Smith (HCS) submitted a markup set and comments to Joseph Roman and Spencer Supinger for review and comment on 02/11/26. Waiting on funding.
QK Memo - April 2, 2026
250179 - 04/02/26 Joseph Roman returned comments for plan set on 04/06/26. Waiting on funding.
QK Memo - May 7, 2026
250179 - 05/05/26 Joseph Roman returned comments for plan set on 04/06/26. Waiting on funding.
QK Memo - May 26, 2026
250179 - 05/26/26 Joseph Roman returned comments for plan set on 04/06/26. Waiting on funding.
QK Memo - June 23, 2026
250179 - 06/23/26 - Joseph Roman returned comments for plan set on 04/06/26. Waiting on funding.
QK Memo - August 13, 2026
250179 - 07/21/26 - Joseph Roman returned comments for plan set on 04/06/26. Waiting on funding.
QK Memo - September 10, 2026
250179 - 09/08/26 - QK submitted plans and cost estimates to City on 09/01/26. City and QK discussed Construction Management responsibilities. Updating scope of work/alternatives.
Should be ready to bid week of 09/14/26.
QK Memo - October 15, 2026
10/13/26 - QK submitted the finalized PDFs to the City for bidding on 09/23/26.
7/1 - Request Task Order from QK. 7/14 requested update on TO. 7/15 Proposal prepped by Irene Moreno and assigned to technical staff Keasha Blew. 7/16 Keasha and Kevin discussed
and need clarification. Will be reaching out to John Doyel, or other resources for more information. 7/24 out for survey. Expected bid advertise September/October. 9/4 reviewed striping
layout options. Identified preferred option. 9/25 In QC review with John. Should be ready to go out to City next week. 10/2 Sawan Dhaliwal assigned to review the 60% striping before we
submit to City. 10/14 60% reviewed by City and comments provided.
100% Design Plans bid submitals Award NOC
QK Memo - August 20, 2025

11858951389

R-24 Ventura Seal/Resurfacing

Christina Soares

01/July/2026 11:10:46 PM

11858951389

R-24 Ventura Seal/Resurfacing

Christina Soares

01/July/2026 11:41:25 PM

11858951389

R-24 Ventura Seal/Resurfacing

Christina Soares

06/July/2026 06:03:54 PM

11858951389

R-24 Ventura Seal/Resurfacing

Christina Soares

06/July/2026 06:37:29 PM

250167 – Ventura Avenue Resurfacing/Seal/Striping - 7/23 Kevin Gross has questions and sent email to John D. Seal and overlay questions. This will be a cape seal. 8/1 Proposal submitted.
8/7 Contract received fully executed and copy sent to City. 8/13 Spencer asking for Kevin to be the PM. Irene asked for information to schedule kick- off meeting. 8/20 Kick-Off meeting
held today.
QK Memo - September 3, 2025
8/22 Kevin sent an internal email for feedback regarding striping alternative. 8/29 Per John we will be going with option "B" which is what was requested.
QK Memo = October 1, 2025
250167 - 9/25 In QK review with John. Should be ready to go out to City next week.
QK Memo - October 15, 2025
250167 - 10/2 Sawan Dhaliwal assigned to review the 60% striping before we submit to City.

11858951389

R-24 Ventura Seal/Resurfacing

Christina Soares

06/July/2026 07:01:39 PM

11858951389

R-24 Ventura Seal/Resurfacing

Christina Soares

08/July/2026 03:25:23 PM

11858951389

R-24 Ventura Seal/Resurfacing

Christina Soares

08/July/2026 03:53:56 PM

11858951389

R-24 Ventura Seal/Resurfacing

Christina Soares

08/July/2026 06:01:29 PM

11858951389

R-24 Ventura Seal/Resurfacing

Christina Soares

08/July/2026 06:28:52 PM

11858951389

R-24 Ventura Seal/Resurfacing

Christina Soares

08/July/2026 07:02:01 PM

11858951389

R-24 Ventura Seal/Resurfacing

Christina Soares

08/July/2026 09:00:45 PM

11858951389

R-24 Ventura Seal/Resurfacing

Christina Soares

08/July/2026 09:58:48 PM

11858951389

R-24 Ventura Seal/Resurfacing

Christina Soares

08/July/2026 10:37:05 PM

11858951389

R-24 Ventura Seal/Resurfacing

Christina Soares

17/August/2026 08:34:52 PM

11858951389

R-24 Ventura Seal/Resurfacing

Christina Soares

10/September/2026 07:22:11 PM

11858951389

R-24 Ventura Seal/Resurfacing

Christina Soares

15/October/2026 08:48:26 PM

11858939622

W-9 Berenda Slough Water Extension

Christina Soares

01/July/2026 11:25:18 PM

11858939622

W-9 Berenda Slough Water Extension

Christina Soares

06/July/2026 05:47:31 PM

11858939622

W-9 Berenda Slough Water Extension

Christina Soares

06/July/2026 06:15:06 PM

11858939622

W-9 Berenda Slough Water Extension

Christina Soares

06/July/2026 06:49:45 PM

11858939622

W-9 Berenda Slough Water Extension

Christina Soares

08/July/2026 03:16:33 PM

11858939622

W-9 Berenda Slough Water Extension

Christina Soares

08/July/2026 03:45:46 PM

11858939622

W-9 Berenda Slough Water Extension

Christina Soares

08/July/2026 05:26:28 PM

11858939622

W-9 Berenda Slough Water Extension

Christina Soares

08/July/2026 06:25:07 PM

11858939622

W-9 Berenda Slough Water Extension

Christina Soares

08/July/2026 06:57:42 PM

11858939622

W-9 Berenda Slough Water Extension

Christina Soares

08/July/2026 08:57:38 PM

11858939622

W-9 Berenda Slough Water Extension

Christina Soares

08/July/2026 09:55:30 PM

11858939622

W-9 Berenda Slough Water Extension

Christina Soares

08/July/2026 10:32:40 PM

11858939622

W-9 Berenda Slough Water Extension

Christina Soares

17/August/2026 08:30:47 PM

11858939622

W-9 Berenda Slough Water Extension

Christina Soares

10/September/2026 07:18:05 PM

11858939622

W-9 Berenda Slough Water Extension

Christina Soares

15/October/2026 08:47:26 PM

11859118674

R-19 Rd 15 1/2 Reconstruction

Christina Soares

01/July/2026 11:10:12 PM

11859118674

R-19 Rd 15 1/2 Reconstruction

Christina Soares

01/July/2026 11:40:29 PM

11859118674

R-19 Rd 15 1/2 Reconstruction

Christina Soares

06/July/2026 06:03:10 PM

11859118674

R-19 Rd 15 1/2 Reconstruction

Christina Soares

06/July/2026 06:36:50 PM

11859118674

R-19 Rd 15 1/2 Reconstruction

Christina Soares

06/July/2026 07:01:07 PM

11859118674

R-19 Rd 15 1/2 Reconstruction

Christina Soares

08/July/2026 03:24:42 PM

11859118674

R-19 Rd 15 1/2 Reconstruction

Christina Soares

08/July/2026 03:53:20 PM

11859118674

R-19 Rd 15 1/2 Reconstruction

Christina Soares

08/July/2026 06:00:34 PM

11859118674

R-19 Rd 15 1/2 Reconstruction

Christina Soares

08/July/2026 06:28:01 PM

11859118674

R-19 Rd 15 1/2 Reconstruction

Christina Soares

08/July/2026 07:00:50 PM

11859118674

R-19 Rd 15 1/2 Reconstruction

Christina Soares

08/July/2026 09:00:12 PM

11859118674

R-19 Rd 15 1/2 Reconstruction

Christina Soares

08/July/2026 09:58:22 PM

11859118674

R-19 Rd 15 1/2 Reconstruction

Christina Soares

08/July/2026 10:35:19 PM

12458436400

P-10 Linear Park

Christina Soares

06/July/2026 05:48:45 PM

12458436400

P-10 Linear Park

Christina Soares

06/July/2026 06:16:03 PM

12458436400

P-10 Linear Park

Christina Soares

06/July/2026 06:51:23 PM

12458436400

P-10 Linear Park

Christina Soares

08/July/2026 03:17:12 PM

QK Memo - November 12, 2025
250167 - 11/6 The 90% PS&E is in progress.
QK Memo - December 9, 2025
250167 - 12/12 The 90% PS&E was submitted to the city for review and comments.
QK Memo - January 26, 2026
250167 - 01/26 QK preparing the 100% PS&E. Will be submitted for internal review by end of week.
QK Memo - March 12, 2026
250167 - 02/04/26-03/12/26 - QK finalizing the 100% PS&E. John Doyel to be signing Engineer. Tentatively to be submitted to City on 03/13/26.
QK Memo - March 26, 2026
250167 - 02/04/26-03/19/26 QK finalizing the 100% PS&E. John Doyel to be signing Engineer. Tentatively to be submitted to City on 03/27/26.
QK Memo - April 2, 2026
250167 - 04/02/26 The 100% PS&E submitted to City on 03/27/26. City posting to bid on 04/01/26. Bid opening schedule 04/28/26. Waiting for RFI's.
QK Memo - May 7, 2026
250167 - 05/05/26 Will go to Council on 05/12/26.
QK Memo - May 26, 2026
250167 - 05/26/26 In construction.
QK Memo - June 23, 2026
250167 - 06/23/26 Notice to stop work order and cure default issued (06/13/26) for license suspension, contractor working toward reinstatement. (06/03/26) Contractor license reinstated will mobilize back to site on 7/6/26.
QK Memo - August 13, 2026
250167 - 07/27/26 - Construction ongoing - Micro surfacing activities started, tentative punchlist walk scheduled next week. Work to be completed week of 8/9/26.
QK Memo - September 10, 2026
250167 - 09/08/26 - Project completed waiting on NOC issue from City.
QK Memo - October 15, 2026
10/15/26- NOC accepted- project retention pending release- project closed
QK Memo - September 3, 2025
250135.05 – Bridge Crossing Waterline Project - 8/14 Bridge waterline project, will be awarded to Rolfe Construction on 8/26 per Spencer. 8/28 Rolf Construction was awarded on 8/26 at
Council meeting. Will proceed after getting contract and bonds back from Contractor.
QK Memo - October 1, 2025
9/25 No update.
QK Memo - October 15, 2025
250135.05 - 10/10 No update.
QK Memo - November 12, 2025
250135.05 - 11/6 No update.
QK Memo - December 9, 2025
250135.05 - 12/11 No update.
QK Memo - January 26, 2026
250135.05 - 01/26 No update.
QK Memo - March 12, 2026
250135.05 - 02/04/26-03/12/26 No change.
QK Memo - March 26, 2026
250135.05 - 02/04/26-03/19/26 No change. QK received Rolfe Construction contract and documents from City on 03/10/26.
QK Memo - April 2, 2026
250135.05 - 02/04/26-04/02/26 No change. QK received Rolfe Construction contract and documents from City on 03/10/26.
QK Memo - May 7, 2026
250135.05 - Under Construction as of 5/1/26.
QK Memo - May 26, 2026
250135.05 - Under Construction as of 05/01/26.
QK Memo - June 23, 2026
250135.05 - 06/23/26 In construction. Change order processed from Rolfe on the BacT failing. QK submitted Daily Reports to City on 06/05/26 and 06/29/26.
QK Memo - August 13, 2026
250135.05 - 07/21/26 - QK submitted Daily Reports to City on 07/13/26, 07/20/26, 07/20/26 and 07/31/26.
QK Memo - September 10, 2026
250135.05 - 07/07/26 - 09/08/26 - QK submitted Daily Reports to City on 07/13/26, 07/20/26, and 07/31/26. Project complete. NOC issues at 8/25/26 Council Meeting.
QK Memo - October 15, 2026
10/13/26 - QK submitted Daily Reports to City on 07/13/26, 07/20/26, 07/20/26 and 07/31/26. Project Complete. NOC issues at 08/25/26 Council Meeting.
QK Memo - August 20, 2025
250166 – Rd 15 ½ Rehab design/ Construction - 7/23 Wrapping up the proposal. 7/24 We will have the proposal to City by 7/30, and Survey can start soon thereafter. Design can be done
by end of year. 8/1 Proposal submitted. 8/7 Contract received fully executed and copy sent to City. 8/13 Scheduled Kick off meeting for Monday 8/19. 8/14 Spencer requested a proposal
from Adam at Technicon.
QK Memo - September 3, 2025
8/28 Sean and Doug are working on this project. 8/29 Irene is checking in with Courtney on the Sub Consultant agreement for the geotechnical report. Courtney has sent to Spencer for
review before sending to Technicon.
QK Memo - October 1, 2025
250166 - 9/25 Geotech is completing their scope of work, and Sean is currently working on the design next week or following.
QK Memo - October 15, 2025
250166 - 10/10 No update
QK Memo - November 12, 2025
250166 - 11/4 Our Enviornmental Planning team submitted the Notice of Exemption to the City. Denise Munoz Director of Community and Economic Development, signed and returned.
QK Memo - December 9, 2025
250166 - 12/16 90% PS&E will be ready to submit to QAQC by end of week. The 100% is almost ready as well.
QK Memo - January 26, 2026
250166 - 01/26 100% PS&E submitted to QAQC. Ready for bidding by 02/06.
QK Memo - March 12, 2026
250166 - 03/12/26 QK submitted the 100% PS&E on 02/26/26. Bid opening scheduled for 04/09/26. QK submitted Task Order for Bidding and Construction Management assistance on
03/05/26.
QK Memo - March 26, 2026
250166 - 03/19/26 Executed Task order for Bidding and Construction Management on 03/12/26. Bid opening scheduled for 04/09/26.
QK Memo - April 2, 2026
250166 - 03/19/26-04/02/26 Executed Task Order for Bidding and Construction Management on 03/12/26. Bid opening scheduled for 04/09/26.
QK Memo - May 7, 2026
250166 - 05/05/26 Bid summary submitted to City on 04/16/26.
QK Memo - May 26, 2026
250166 - 05/26/26 In construction.
QK Memo - June 23, 2026
250166 - 06/23/26 - QK submitted Daily Reports to City on 06/22/26 and 06/29/26. QK reviewing invoices for Hensley Paving on 06/25/26. Punchlist walkthrough scheduled first week of
July.
QK Memo - October 1, 2025
250135Phase 06 - Linear Park Feasbility - 9/2 John sent Jason the landscape architecture concepts to review before council . 9/11 No update. 9/25 No update.
QK Memo - October 15, 2025
250135.06 - 10/10 No update.
QK Memo - November 12, 2025
250135.06 - 11/6 John to follow-up with Jason
QK Memo - December 9, 2025
250135.06 - 12/11 Joe will talk to Rod about the recent status.

QK Memo - January 26, 2026
12458436400

P-10 Linear Park

Christina Soares

08/July/2026 03:46:34 PM

12458436400

P-10 Linear Park

Christina Soares

08/July/2026 06:05:27 PM

12458436400

P-10 Linear Park

Christina Soares

08/July/2026 06:32:36 PM

12458436400

P-10 Linear Park

Christina Soares

08/July/2026 07:10:33 PM

12458436400

P-10 Linear Park

Christina Soares

08/July/2026 09:02:48 PM

12458436400

P-10 Linear Park

Christina Soares

08/July/2026 10:01:34 PM

12458436400

P-10 Linear Park

Christina Soares

08/July/2026 10:40:41 PM

12458436400

P-10 Linear Park

Christina Soares

17/August/2026 09:03:57 PM

12458436400

P-10 Linear Park

Christina Soares

10/September/2026 07:26:09 PM

12458436400

P-10 Linear Park

Christina Soares

15/October/2026 08:49:50 PM

12458423275

PD-7 Verizon Tower/Monopole Tower

Christina Soares

06/July/2026 05:50:00 PM

12458423275

PD-7 Verizon Tower/Monopole Tower

Christina Soares

06/July/2026 06:16:37 PM

12458423275

PD-7 Verizon Tower/Monopole Tower

Christina Soares

06/July/2026 06:53:23 PM

12458423275

PD-7 Verizon Tower/Monopole Tower

Christina Soares

08/July/2026 03:18:03 PM

12458423275

PD-7 Verizon Tower/Monopole Tower

Christina Soares

08/July/2026 03:47:34 PM

12458423275

PD-7 Verizon Tower/Monopole Tower

Christina Soares

08/July/2026 05:36:23 PM

12458423275

PD-7 Verizon Tower/Monopole Tower

Christina Soares

08/July/2026 06:26:46 PM

12458423275

PD-7 Verizon Tower/Monopole Tower

Christina Soares

08/July/2026 06:59:25 PM

12458423275

PD-7 Verizon Tower/Monopole Tower

Christina Soares

08/July/2026 08:58:37 PM

12458423275

PD-7 Verizon Tower/Monopole Tower

Christina Soares

08/July/2026 09:56:57 PM

12458423275

PD-7 Verizon Tower/Monopole Tower

Christina Soares

08/July/2026 10:33:35 PM

12458423275

PD-7 Verizon Tower/Monopole Tower

Christina Soares

17/August/2026 08:31:44 PM

12458423275

PD-7 Verizon Tower/Monopole Tower

Christina Soares

10/September/2026 07:19:05 PM

12458423275

PD-7 Verizon Tower/Monopole Tower

Christina Soares

15/October/2026 08:47:54 PM

12483750752

W-16 Urban Water Management Plan

Christina Soares

08/July/2026 09:03:31 PM

12483750752

W-16 Urban Water Management Plan

Christina Soares

08/July/2026 10:02:13 PM

12483750752

W-16 Urban Water Management Plan

Christina Soares

08/July/2026 10:41:57 PM

12483750752

W-16 Urban Water Management Plan

Christina Soares

17/August/2026 09:05:06 PM

12483750752

W-16 Urban Water Management Plan

Christina Soares

10/September/2026 07:28:32 PM

12501857797

S-16 New Headworks/Bar Screen

Christina Soares

15/October/2026 08:52:07 PM

12501972250

S-20 Palm Parkway Lift Station

Christina Soares

17/August/2026 08:39:31 PM

12501972250

S-20 Palm Parkway Lift Station

Christina Soares

17/August/2026 08:41:07 PM

12501972250

S-20 Palm Parkway Lift Station

Christina Soares

17/August/2026 08:42:07 PM

12501972250

S-20 Palm Parkway Lift Station

Christina Soares

17/August/2026 08:42:41 PM

12501972250

S-20 Palm Parkway Lift Station

Christina Soares

17/August/2026 08:43:46 PM

12501972250

S-20 Palm Parkway Lift Station

Christina Soares

17/August/2026 08:45:11 PM

250135.06 - 01/26 QK preparing a Task Order for a conceptual design and cost estimate by 01/30/26.
P260014 - QK preparing Task Order to be submitted by 01/30/26.
QK Memo - March 12, 2026
260027 - 02/19/26-03/12/26 QK submitted Conceptual Design and Cost Estimate on 03/06/26.
QK Memo - March 26, 2026
260027 - 02/19/26-03/19/26 QK submitted Conceptual Design and Cost Estimate on 03/06/26.
QK Memo - April 2, 2026
260027 - 04/02/26 QK submitted Conceptual Design and Cost Estimate on 03/06/26.
QK Memo - May 7, 2026
260027 - 05/05/26 QK followed up with Dustin Ensminger on 04/24/26.
QK Memo - May 26, 2026
260027 - 05/26/26 QK submitted the combined version of the Conceptual Plan and OPIC of the linear park to City on 05/26/26.
QK Memo - June 23, 2026
260027 - 06/23/26 - Council approved combing project. QK requested design refinement from Tyler Kyriopoulos on 06/01/26. Received updated options from Tyler Kyriopoulos on
06/26/26. City looked for funding for project.
QK Memo - August 13, 2026
260027 - 07/21/26 - Council approved combining project. QK requested design refinement from Tyler Kyriopoulos on 06/01/26. Received updated options from Tyler Kyriopoulos on
06/26/26. City looking for funding for project.
QK Memo - September 10, 2026
260027 - 06/09/26-09/08/26 - Council approved combining project. QK requested design refinement from Tyler Kyriopoulos on 06/01/26. Received updated options from Tyler Kyriopoulos
on 06/26/26. City looking for funding for project.
QK Memo - October 15, 2026
10/13/26 – Council approved combining project. QK requested design refinement from Tyler Kyriopoulos on 06/01/26. Received updated options from Tyler Kyriopoulos on 06/26/26. City
looking for funding for project.
QK Memo - October 1, 2025
250135.02 – Verizon Tower Coordination (Monopole Tower) - 8/28 Cassie sent Building Permit to Howell for signature. 9/11 Per John, Howell is ordering materials. 9/17 Rod sent email to
Ken Weingartner about an error in Section 5, for VZ Tower project, in the rent amount as $700 was written, but was also listed correctly in a different area as $2,870.60 monthly. Rod stated
the commencement date will depend on the Tower to be completed and will leave Jason to advise. 9/18 Jason asked John for construction schedule and an estimated completion date.
QK Memo - October 15, 2025
250135.02 - 10/10 No update.
QK Memo - November 12, 2025
250135.02 - 11/6 John reported to Ken Weingartner, that the tower is ordered and in production. We are working on the actual layout site with integrator. We will be setting up a meeting
with the integrators - Cooks Communications.
QK Memo - December 9, 2025
250135.02 - 12/11 Per John, the tower will be ready in January. Will need a meeting with the IT team and Cook's. John to connect with Stephanie.
QK Memo - January 26, 2026
250135.02 - 01/26 John Doyel provided a sketch of what QK knows at this point on 01/23/26. Meeting with City week of 1/26/26 to finalize the equipment that will be placed in tower.
QK Memo - March 12, 2026
250135.02 - 03/12/26 Tower is built. City is still working on shelter and temporary power to the site for their equipment. John Doyel submitted current site and tower equipment layout to
Sequoia Deployment Services (SDS). SDS will need to start from scratch with Verizon for equipment. Will take approximately 18 months with movement of location.
QK Memo - March 26, 2026
250135.02 - 03/12/26-03/19/26 Tower is built. City is still working on shelter and temporary power to the site for their equipment. John Doyel submitted current site and tower equipment
layout to Sequoia Deployment Services (SDS). SDS will need to start from scratch with Verizon for equipment. Will take approximately 18 months with movement of location.
QK Memo - April 2, 2026
250135.02 - 03/12/26-04/02/26 Tower is built. City is still working on shelter and temporary power to the site for their equipment. John Doyel submitted current site and tower equipment
layout to Sequoia Deployment Services (SDS). SDS will need to start from scratch with Verizon for equipment. Will take approximately 18 months with movement of location. SDS is
working with City on permitting.
QK Memo - May 7, 2026
250135.02 - 05/05/26 Received Howell Communications signed CCO for installation of foundation for 6X6 Shelter. Anticipated to be poured by 05/14/26.
QK Memo - May 26, 2026
250135.02 - 05/26/26 QK preparing Task Order to be submitted by 05/29/26. Anticipated to be poured by 05/14/26. Foundation poured. Shelter ordered 5/28/26. Complete 7/10/26. Joe
working on contracts for fencing and electrical. Coordinating installation of shelter with Howell.
QK Memo - June 23, 2026
250135.02 - 06/23/26 QK submitted Shelter Certification Waiver to Devin Brown on 06/17/26. Awaiting delivery of tower.
QK Memo - August 13, 2026
250135.02 - 07/21/26 - QK submitted Shelter Certification Waiver to Devin Brown on 06/17/26. Awaiting delivery of tower on 7/29/26.
QK Memo - September 10, 2026
250135.02 - 06/23/26-09/08/26 - QK submitted Shelter Certification Waiver to Devin Brown on 06/17/26. Awaiting delivery of tower on 07/29/26.
QK Memo - October 15, 2026
10/13/26 - Tower completely installed. Awaiting Cook communication order of equipment. Should take delivery week of 10/19/26.
QK Memo - May 7, 2026
260078 – 2025 Chowchilla Urban Water Management Plan - 04/21/26 – City returned
signed Task Order on 04/07/26. Project number is 260078. 05/05/26 – QK kicked off
internally on 04/20/26. City reviewed and signed 60 Day notice on 05/04/26. All 60 Day Notices submitted to Agencies on 05/07/26. QK updating the UWMP with information received
from Mike Breashears on 05/06/26.
QK Memo - May 26, 2026
260078 - 05/26/26 Preparing draft report to be submitted to City by 06/05/26.
QK Memo - June 23, 2026
260078 - 06/23/26 - Submitted draft Urban Water Management Plan and Water Shortage Contingency Plan to City on 06/22/26. Submitted to City for publishing in Madera Tribune on
06/25/26. City published to City website on 06/30/26.
QK Memo - August 13, 2026
260078 - 07/21/26 - QK submitted Council reports for UWMP and WSCP on 07/06/26. Final UWMP and WSCP submitted to City on 07/07/26. Council meeting to review UWMP and WSCP
on 07/14/26. QK working on addressing comments from the 07/14/26 meeting. QK submitted revised UWMP and WSCP based on Council meeting comments on 07/17/26. Updated
UWMP submitted on 07/22/26. Signed transmittal letters received from City on 08/04/26. QK submitted the final UWMP and WSCP to City to be added to Citys website on 08/04/26.
QK Memo - September 10, 2026
260078 - 07/07/26 - 09/08/26 - QK submitted Council reports for UWMP and WSCP on 07/06/26. Final UWMP and WSCP submitted to City on 07/07/26. Council meeting to review UWMP
and WSCP on 07/14/26. QK working on addressing comments from the 07/14/26 meeting. QK submitted revised UWMP and WSCP based on Council meeting comments on 07/17/26.
Updated UWMP submitted on 07/22/26. Signed transmittal letters received from City on 08/04/26. QK submitted the final UWMP and WSCP to City to be added to City's website on
08/04/26.
QK Memo - October 15, 2026
260146 – 09/08/26-10/13/26 - QK received fully executed Task Order on 08/04/26. Waiting for information from Simon to discuss with potential future operator. QK went on a site visit on
09/03/26. Met with Simon and new operator on 09/03/26. City is good to proceed with Duperion screen per Simon’s recommendations. QK is coordinating bid package with Simon’s team.
QK Memo - August 20, 2025
P250392 - 08/14/25 - The City is looking into. Deciding whether or not to put in an above ground lift station or replace pumps. Waiting on confirmation from City. Bogies did a site visit. If
will only replace pumps, there will be no need to do proposal.
QK Memo - Septmeber 3, 2025
P250392 - 08/28/25 - Spencer to speak with Jason. Received costs yesterday. Jason has requested a task order for survey, design, and electrical upgrades for an above ground lift station.
City plans to prepurchase the pump skid to be installed by the contractor.
QK Memo - October 1, 2025
P250392 - 09/25/25 - Spencer to complete this week. Proposal will go out to City next week.
QK Memo - October 15, 2026
P250392 - 10/10/25 - Proposal prepared and in review with Garth.
QK Memo - November 12, 202
250227 - 11/04/25 - Kickoff meeting held. Survey to get started on field work to complete by next week to start the Topo and Boundary.
QK Memo - December 9, 2025
250227 - 11/4 Kickoff meeting held. Survey to get started on field work to complete by next week to start the Topo and Boundary. 11/21 Survey fieldwork is complete. Topo and Boundary
are on track. 12/15 Engineering/Design kick off meeting held.

12501972250

S-20 Palm Parkway Lift Station

Christina Soares

17/August/2026 08:46:20 PM

12501972250

S-20 Palm Parkway Lift Station

Christina Soares

17/August/2026 08:51:28 PM

12501972250

S-20 Palm Parkway Lift Station

Christina Soares

17/August/2026 08:55:43 PM

12501972250

S-20 Palm Parkway Lift Station

Christina Soares

17/August/2026 08:57:08 PM

12501972250

S-20 Palm Parkway Lift Station

Christina Soares

17/August/2026 08:58:29 PM

12501972250

S-20 Palm Parkway Lift Station

Christina Soares

17/August/2026 08:59:32 PM

12501972250

S-20 Palm Parkway Lift Station

Christina Soares

17/August/2026 09:00:36 PM

12501972250

S-20 Palm Parkway Lift Station

Christina Soares

17/August/2026 09:02:16 PM

12501972250

S-20 Palm Parkway Lift Station

Christina Soares

10/September/2026 07:24:26 PM

12501972250

S-20 Palm Parkway Lift Station

Christina Soares

15/October/2026 08:49:20 PM

12641148237

R-25 5th St Pavement Resurfacing

Christina Soares

17/August/2026 09:14:10 PM

12641148237

R-25 5th St Pavement Resurfacing

Christina Soares

10/September/2026 07:29:31 PM

12641148237

R-25 5th St Pavement Resurfacing

Christina Soares

15/October/2026 08:52:42 PM

12641196758

R-29 Alley Paving Trinity to Orange

Christina Soares

17/August/2026 09:14:35 PM

12641196758

R-29 Alley Paving Trinity to Orange

Christina Soares

10/September/2026 08:06:38 PM

12641196758

R-29 Alley Paving Trinity to Orange

Christina Soares

15/October/2026 08:53:20 PM

13305211690

Water Master Plan & Sewer Master Plan

Christina Soares

15/October/2026 08:56:45 PM

11858260617

Reimbursements

Christina Soares

12/August/2026 04:07:34 PM

11858260617

Reimbursements

Christina Soares

12/August/2026 04:08:12 PM

11858260617

Reimbursements

Christina Soares

12/August/2026 04:08:45 PM

QK Memo - January 26, 2026
250227 - 01/26/26 - Basis of Design Memo being submitted to the City on 01/26/26. QK will begin working on 30% Plans.
QK Memo - March 12, 2026
250227 - 01/26 Basis of Design Memo to be submitted to the City. QK will begin working on 60% Plans. 02/04/26 – Basis of Design Memo submitted to City on 01/27/26 – requested asbuilts from the City to work on 60% PS&E. Meeting scheduled with the City to review BOD and as-builts on 02/09/26. 02/19/26 – Met with the City on 02/09/26 for review of BOD and
request as-builts. Waiting on as-builts from the City to progress with 60% PS&E. QK contacting subconsultant to kickoff electrical work. 03/12/26 – QK actively working with electrical
subconsultant. City and QK met on 03/03/26 for post basis of design review and action items. QK to provide update on what is exactly needed from City by 03/09/26.
QK Memo - March 26, 2026
250227 - 03/19/26 - QK provided update on what is exactly needed from City on 03/05/26. Deepak Singh responded to some of the questions on 03/16/26. QK to respond by 03/20/26. QK
moving forward with 60% PS&E.
QK Memo - April 2, 2026
250227 - 04/02/26 - QK working with the City on getting an estimate on the size of the wet well. QK moving forward with 60% PS&E to be submitted tentatively by 04/02/26.
QK Memo - May 7, 2026
250227 - 05/05/26 - QK submitted the 60% PS&E on 04/25/26. Working to expedite project from 60% to 100%. Waiting on information from City on wet well from VIS.
QK Memo - May 26, 2026
250227 - 05/26/26 - City to do hydro excavate bypass pipe on 06/03/26 and VIS scheduled for 06/06/26. Working to expedite project from 60% to 100%.
QK Memo - June 23, 2026
250227 - 06/23/26 - VIS reshot on 06/29/26. Waiting for information to expedite project from 60% to 100%.
QK Memo - August 13, 2026
250227 - 07/21/26 QK received VIS wet well inspection information on 07/15/26. Discrepancies identified between the wet well dimensions that were provided and the conditions
observed in the field. VIS did another site visit on 07/20/26. All information received. Finalizing design for review by 8/21/26.
QK Memo - September 10, 2026
250227 - 09/08/26 - QK received updated electrical plans from HCS Engineering on 08/20/26. QK submitted the 100% PS&E on 09/01/26. QK and City meeting on 09/14.26 to review 100%
PS&E submittal.
QK Memo - October 15, 2026
10/13/26 – QK and City working together to address City comments on 100% PS&E prior to advertising for bidding. QK preparing Construction Management proposal to be submitted by
10/23/26.
QK Memo - August 13, 2026
QK preparing task order to be submitted by 08/21/26.
QK Memo - September 10, 2026
260528 - 09/08/26 - Executed Task Order received from City on 08/24/26. Survey preparing to schedule field work.
QK Memo - October 15, 2026
260528 - 10/13/26 – Survey completed their portion. Engineering completed a preliminary set on 10/14/26. Moving forward with 60% PS&E to be submitted to City by 10/30/26.
QK Memo - August 13, 2026
QK preparing task order to be submitted by 08/21/26.
QK Memo - September 10, 2026
P260529 - 09/08/26 - QK submitted proposal on 09/01/26.
QK Memo - October 15, 2026
260529 – 10/13/26 – Executed Task Order received from City on 09/14/26. Survey working on field work. Survey scheduled to handoff to engineering on 10/23/26.
QK Memo - October 15, 2026
P260596 – 09/08/26 -QK preparing Task Order to be submitted by 09/16/26. 09/15/26-10/13/26 – Proposal submitted to the City on 10/09/26.
Claim 1 - $32,410.00
22-CDBG-PL-20036 Claim 1.pdf
Claim 2 - $60,876.99
22-CDBG-PL-20036 Claim 2.pdf
November 15, 2024
Claim 2 - $60,876.99
22-CDBG-PL-20036 Claim 2 Check.pdf
March 24, 2025

11858260617

Reimbursements

Christina Soares

12/August/2026 04:11:51 PM

Claim 3 - $4,875.00
22-CDBG-PL-20036 Claim 3 Reporting.pdf
May 22, 2025

11858260617

Reimbursements

Christina Soares

12/August/2026 04:12:24 PM

Claim 3 - $4,875.00
22-CDBG-PL-20036 Claim 3 Check.pdf
April 3, 2025

11858260617

Reimbursements

Christina Soares

12/August/2026 04:13:04 PM

Claim 4 - $5,555.05
22-CDBG-PL-20036 Claim 4 Reporting.pdf
April 25, 2025

11858260617

Reimbursements

Christina Soares

12/August/2026 04:13:39 PM

Claim 4 - $5,555.05
22-CDBG-PL-20036 Claim 4 Check.pdf
April 3, 2025

11858260617

Reimbursements

Christina Soares

12/August/2026 04:14:21 PM

Claim 5 - $14,549.14
22-CDBG-PL-20036 Claim 5 Reporting.pdf
May 30, 2025

11858260617

Reimbursements

Christina Soares

12/August/2026 04:15:29 PM

Claim 5 - $14,549.14
22-CDBG-PL-20036 Claim 5 Check.pdf
April 3, 2025

11858260617

Reimbursements

Christina Soares

12/August/2026 04:16:12 PM

Claim 6 - $37,258.45
22-CDBG-PL-20036 Claim 6 Reporting.pdf
May 30, 2025

11858260617

Reimbursements

Christina Soares

12/August/2026 04:16:48 PM

Claim 6 - $37,258.45
22-CDBG-PL-20036 Claim 6 Check.pdf
May 9, 2025

11858260617

Reimbursements

Christina Soares

12/August/2026 04:17:25 PM

Claim 7 - $2,000.00
22-CDBG-PL-20036 Claim 7 Reporting.pdf
June 10, 2025

11858260617

Reimbursements

Christina Soares

12/August/2026 04:17:53 PM

Claim 7 - $2,000.00
22-CDBG-PL-20036 Claim 7 Check.pdf
May 9, 2025

11858260617

Reimbursements

Christina Soares

12/August/2026 04:18:30 PM

Claim 8 - $1,750.00
22-CDBG-PL-20036 Claim 8 Reporting.pdf
June 10, 2025

11858260617

Reimbursements

Christina Soares

12/August/2026 04:19:03 PM

Claim 8 - $1,750.00
22-CDBG-PL-20036 Claim 8 Check.pdf
June 25, 2025

11858260617

Reimbursements

Christina Soares

12/August/2026 04:19:40 PM

Claim 9 - $22,625.37
22-CDBG-PL-20036 Claim 9 Reporting.pdf
July 30, 2025

11858260617

Reimbursements

Christina Soares

12/August/2026 04:20:17 PM

Claim 9 - $22,625.37
22-CDBG-PL-20036 Claim 9 Check.pdf

October 20, 2021
11858282948

Reimbursements

Christina Soares

01/July/2026 05:48:44 PM

Claim 1 for $45,948.21
R-12 5258(042) Invoice 1.pdf
November 15, 2021

11858282948

Reimbursements

Christina Soares

01/July/2026 05:52:41 PM

Payment received for $45,948.21
R-12 5258(042) Invoice 1 Payment.pdf
September 1, 2022

11858282948

Reimbursements

Christina Soares

01/July/2026 05:49:42 PM

Claim 2 for $68,463.89
R-12 5258(042) Invoice 2.pdf
June 29, 2023

11858282948

Reimbursements

Christina Soares

01/July/2026 05:50:46 PM

Claim 3 for $28,763.66
R-12 5258(042) Invoice 3.pdf
May 6, 2024

11858282948

Reimbursements

Christina Soares

01/July/2026 05:51:20 PM

Claim 4 for $11,712.77
R-12 5258(042) Invoice 4.pdf
April 14, 2025

11858282948

Reimbursements

Christina Soares

01/July/2026 05:53:22 PM

Claim 5 for $3,111.47
R-12 5258(042) Invoice 5.pdf
April 28, 2025

11858282948

Reimbursements

Christina Soares

01/July/2026 05:54:11 PM

Payment received for $3,111.47
R-12 5258(042) Invoice 5 Payment.pdf
November 5, 2025
Claim 6 for $0

11858282948

Reimbursements

Christina Soares

01/July/2026 05:54:56 PM

Disregarded by CalTrans
March 3, 2026
Claim 6 for $681,808.60
R-12 5258(042) Invoice 6.1.pdf
March 30, 2026

11858282948

Reimbursements

Christina Soares

01/July/2026 05:57:10 PM

Payment received for $681,808.60
R-12 5258(042) Invoice 6.1 Payment.pdf
July 1, 2026

11858282948

Reimbursements

Christina Soares

01/July/2026 05:56:34 PM

11858282948

Reimbursements

Christina Soares

03/September/2026 06:44:08 PM

11858282948

Reimbursements

Christina Soares

03/September/2026 06:45:01 PM

Claim 7 for $597,966.06
R-12 5258(042) Invoice 7.pdf
July 16, 2026
Payment received for $597,966.06R-12 5258(042) Invoice 7 Payment.pdf
September 1, 2026
Claim 8 for $2,945.05
R-12 5258(042) Invoice 8.pdf
December 9, 2020
Claim 1 - $1,076.08

11858393343

Reimbursements

Christina Soares

10/July/2026 08:32:06 PM

December 30, 2020
Claim 1 - $1,076.08
R-13 5258(038) Invoice 1 + Check.pdf
October 20, 2021

11858393343

Reimbursements

Christina Soares

10/July/2026 08:34:40 PM

Claim 2 - $1,133.62
R-13 5258(038) Invoice 2.pdf
September 7, 2022

11858393343

Reimbursements

Christina Soares

10/July/2026 08:35:15 PM

Claim 3 - $139.44
R-13 5258(038) Invoice 3.1.pdf
May 25, 2023

11858393343

Reimbursements

Christina Soares

10/July/2026 08:35:46 PM

Claim 4 - $507.73
R-13 5258(038) Invoice 4.pdf
February 29, 2024

11858393343

Reimbursements

Christina Soares

10/July/2026 08:36:24 PM

Claim 5 - $1,479.78
R-13 5258(038) Invoice 5.pdf
December 13, 2024

11858393343

Reimbursements

Christina Soares

10/July/2026 08:36:52 PM

Claim 6 - $1,689.15
R-13 5258(038) Invoice 6.pdf
May 21, 2025

11858393343

Reimbursements

Christina Soares

10/July/2026 08:37:29 PM

Claim 7 - $6,992.96
R-13 5258(038) Invoice 7.pdf
June 10, 2025

11858393343

Reimbursements

Christina Soares

10/July/2026 08:37:54 PM

Claim 7 - $6,992.96
R-13 5258(038) Invoice 7 Check.pdf
September 4, 2025

11858393343

Reimbursements

Christina Soares

10/July/2026 08:38:30 PM

Claim 8 - $5,095.24
R-13 5258(038) Invoice 8.pdf
December 2, 2025

11858393343

Reimbursements

Christina Soares

10/July/2026 08:39:14 PM

Claim 9 - $25,494.30
R-13 5258(038) Invoice 9.pdf
December 29, 2025

11858393343

Reimbursements

Christina Soares

10/July/2026 08:39:51 PM

Claim 9 - $25,494.30
R-13 5258(038) Invoice 9 Check.pdf
March 4, 2026

11858393343

Reimbursements

Christina Soares

10/July/2026 08:41:37 PM

Claim 10 - $55,931.61
R-13 5258(038) Invoice 10.pdf
March 30, 2026

11858393343

Reimbursements

Christina Soares

10/July/2026 08:42:08 PM

Claim 10 - $55,931.61
R-13 5258(038) Invoice 10 Check.pdf
July 1, 2026

11858393343

Reimbursements

Christina Soares

10/July/2026 08:42:47 PM

Claim 11 - $1,976.73
R-13 5258(038) Invoice 11.pdf

December 9, 2020
11858493708

Reimbursements

Christina Soares

10/July/2026 08:20:18 PM

Claim 1 - $1,076.08
R-14 5258(039) Invoice 1.pdf
October 20, 2021

11858493708

Reimbursements

Christina Soares

10/July/2026 08:20:54 PM

Claim 2 - $1,133.62
R-14 5258(039) Invoice 2.pdf
September 8, 2022

11858493708

Reimbursements

Christina Soares

10/July/2026 08:21:47 PM

Claim 3 - $63.29
R-14 5258(039) Invoice 3.pdf
May 25, 2023

11858493708

Reimbursements

Christina Soares

10/July/2026 08:22:21 PM

Claim 4 - $507.72
R-14 5258(039) Invoice 4.pdf
February 29, 2024

11858493708

Reimbursements

Christina Soares

10/July/2026 08:22:56 PM

Claim 5 - $647.23
R-14 5258(039) Invoice 5.pdf
December 13, 2024

11858493708

Reimbursements

Christina Soares

10/July/2026 08:23:30 PM

Claim 6 - $1,708.62
R-14 5258(039) Invoice 6 REVISED.pdf
May 21, 2025

11858493708

Reimbursements

Christina Soares

10/July/2026 08:24:05 PM

Claim 7 - $5,069.91
R-14 5258(039) Invoice 7 REVISED.pdf
June 17, 2025

11858493708

Reimbursements

Christina Soares

10/July/2026 08:24:35 PM

Claim 7 - $ 5,069.91
R-14 5258(039) Invoice 7 Check.pdf
September 4, 2025

11858493708

Reimbursements

Christina Soares

10/July/2026 08:25:24 PM

Claim 8 - $6,281.30
R-14 5258(039) Invoice 8.pdf
December 2, 2025

11858493708

Reimbursements

Christina Soares

10/July/2026 08:25:57 PM

Claim 9 - $431.61
R-14 5258(039) Invoice 9.pdf
December 29, 2025

11858493708

Reimbursements

Christina Soares

10/July/2026 08:26:45 PM

Claim 9 - $431.61
R-14 5258(039) Invoice 9 Check.pdf
March 4, 2026

11858493708

Reimbursements

Christina Soares

10/July/2026 08:28:16 PM

Claim 10 - $1,346.28
R-14 5258(039) Invoice 10.pdf
March 23, 2026

11858493708

Reimbursements

Christina Soares

10/July/2026 08:28:52 PM

Claim 10 - $1,346.28
R-14 5258(039) Invoice 10 Check.pdf
July 1, 2026

11858493708

Reimbursements

Christina Soares

10/July/2026 08:29:22 PM

Claim 11 - $595.92
R-14 5258(039) Invoice 11.pdf
June 25, 2024

11858513503

Reimbursements

Christina Soares

14/July/2026 07:20:41 PM

Claim 1 - $86,000
0622000085 Payout 1 signed.pdf
June 9, 2025

11858513503

Reimbursements

Christina Soares

14/July/2026 07:21:49 PM

Claim 2 - $906,528.14
0622000085 Payout 2 signed 6.9.25.pdf
July 9, 2025

11858513503

Reimbursements

Christina Soares

14/July/2026 07:22:26 PM

Claim 2 - $906,528.14
062200085 Payout 2 received $906,528.14.pdf
July 3, 2025

11858513503

Reimbursements

Christina Soares

14/July/2026 07:23:41 PM

Claim 3 - $78,471.86
0622000085 Payout 3 executed.pdf
July 22, 2025

11858513503

Reimbursements

Christina Soares

14/July/2026 07:24:09 PM

Claim 3 - $78,471.86
0622000085 Payout 3 recevied $78,471.86.pdf
February 27, 2024

11858563146

Reimbursements

Christina Soares

14/July/2026 08:27:07 PM

11858563146

Reimbursements

Christina Soares

14/July/2026 08:27:48 PM

11858563146

Reimbursements

Christina Soares

14/July/2026 08:29:16 PM

Claim 1 - $ $29,901.85
CDBG Claim 1 $29,901.85 check received.pdf
April 24, 2025
Claim 2 - $62,814.11
November 16, 2025
Claim 3 - $3,982.80
CDBG Claim 3 $3,982.80 check received.pdf
June 10, 2025

11858563146

Reimbursements

Christina Soares

14/July/2026 08:29:37 PM

Claim 4 - $0
CDBG Claim 4 $0.pdf
April 30, 2025

11858563146

Reimbursements

Christina Soares

14/July/2026 08:30:47 PM

Claim 5 - $2,687.97
CDBG Claim 5 Appendix 6-3 check received 21-CDBG-PL-30008 #4.pdf
May 30, 2025

11858563146

Reimbursements

Christina Soares

14/July/2026 08:31:23 PM

Claim 6 - $19,720.05
CDBG Claim 6 $19,720.05 check received.pdf
June 24, 2025

11858563146

Reimbursements

Christina Soares

14/July/2026 08:32:24 PM

Claim 7 - $3,754.62
CDBG Claim 7 Appendix 6-3 executed.pdf
January 30, 2026

11858563146

11858602981

Reimbursements

Reimbursements

Christina Soares

Christina Soares

14/July/2026 08:33:03 PM

10/July/2026 08:14:07 PM

Claim 8 - $2,138.60
CDBG Claim 8 $2,138.660 check received.pdf
April 28, 2025
Claim 1 - $88,726.50
R-22 5258(047) Invoice 1.pdf
May 13, 2025

11858602981

Reimbursements

Christina Soares

10/July/2026 08:15:03 PM

Claim 1 - $88,726.50
R-22 5258(047) Invoice 1 Check.pdf

December 8, 2025
11858602981

Reimbursements

Christina Soares

10/July/2026 08:15:42 PM

Claim 2 - $31,238.50
R-22 5258(047) Invoice 2.pdf
December 29, 2025

11858602981

Reimbursements

Christina Soares

10/July/2026 08:16:25 PM

Claim 2 - $31,238.25
R-22 5258(047) Invoice 2 Check.pdf
March 5, 2026

11858602981

Reimbursements

Christina Soares

10/July/2026 08:17:04 PM

Claim 3 - $6,388.91
R-22 5258(047) Invoice 3.pdf
March 23, 2026

11858602981

Reimbursements

Christina Soares

10/July/2026 08:17:51 PM

Claim 3 - $6,388.91
R-22 5258(047) Invoice 3 Check.pdf
July 1, 2026

11858602981

Reimbursements

Christina Soares

10/July/2026 08:18:26 PM

Claim 4 - $8,212.96
R-22 5258(047) Invoice 4.pdf
March 30,2026

12069762463

Reimbursements

Christina Soares

01/July/2026 06:00:43 PM

Claim 1 for $193,609
R-8 RSTP Claim 1.pdf
May 19,2026

12069762463

Reimbursements

Christina Soares

01/July/2026 06:01:23 PM

Payment received for $193,609
R-8 RSTP Claim 1 Payment.PDF

Recreation & Community
Training/Workshops

Name
2026 Compliance Training: CA Ethics AB1234
2026 Compliance Training: Sexual Harassment & Discrimination CA Supervisor
(AB1825/1661)
Central Valley ERC 9/2/26 Workshop Registration – Does It Apply? California Labor Code for
Public Agencies
Leading Effectively in the Public Sector
Liebert Cassidy Whitmore Webinar: Managing the Marginal Employee
Sedwick - Leading Effectively in the Public Sector

Subitems

Total Reimbursed Amount

Type

Status
Complete

Phase

Priority

Latest Update Date

Source Files

Council Update

Next Steps

Issues/Delays

Complete
Complete
Complete
Complete

NRPA Training: Recreation and Operations: Make Us and Them WE

2026-09-22
2026-08-25
What: Stacy Wisener completed NRPA training, "Recreation and Operations: Make Us and Them WE". When: N/A Where: N/A Next: No further action required; training complete.

No further action required; training complete.

Phase

Priority

Latest Update Date

Source Files

Council Update

Next Steps

Issues/Delays

Text 1

Amount

Submission Date

Payment Rec'd Date

Amount Submitted

Formula

Item ID (auto generated)
12221871959

Phase

Priority

Latest Update Date
2026 09 10

Source Files

Council Update

Next Steps

Issues/Delays

What: Updated Records Retention Schedule posted to CITYwebNet.
When: August 26, 2026
Where: CITYwebNet (City internal website)
Ask/Decision Needed: N/A
Next: Continue remaining HR/website updates until HR signs off on completion

Continue remaining HR/website updates; confirm sign-off from HR that web work is complete.

HR sign-off on web updates is pending — item is marked Complete but remaining updates have not been formally confirmed as finished. Risk of incomplete closure if HR does
not confirm.

2026-10-22

Complete

2026 10 22

Donations/Sponsorship
Holiday Sponsorships 2026

Name

Subitems

Social Media/Website/Forms
Website
AB 2140 / LHMP Website Compliance

Subitems
Race Communications $1K
Name

Total Reimbursed Amount

Subitems

Total Reimbursed Amount

Race Communications $1K

Name

Owner

Type
Community Event
Status

Status
Continuous
Text

Type
Engagement

Status
Continuous
Complete

HR Website Revamp

Complete

Comm Dev Website Updates

Council Contingency Fund

Subitems

Total Reimbursed Amount

Reimbursement 1 Reimbursement 2
Name
Reimbursement 1
Reimbursement 2
Reimbursement 2 Reimbursement 1
Name
Reimbursement 1
Reimbursement 2

Subitems

Coarsegold Rodeo Grounds

Owner

Type

Status

Request

Complete

Request
Request
Status

2026-10-15
2026-09-10 to 2026-10-

Phase

Priority

Latest Update Date

Source Files

Complete
Complete
Text

Amount

2026 08 11
2026-10-15
Submission Date

Council Update
What: Council approved a payment of $3,500 to the Chowchilla Chamber, with a potential second payment pending.
When: N/A
Where: N/A
Ask/Decision Needed: Council to determine if/when the second payment will be authorized.
Next: Confirm conditions and timeline for the potential second payment

Text 1

Payment Rec'd Date

Amount Submitted

Status

Payment Rec'd Date

Amount Submitted

Payment Rec'd Date

What: Contingency Fund application received from Chowchilla Lioness Lions Club requesting $5,000 for Autumn Fest Dinner costs.
When: Council meeting November 10, 2026
Ask/Decision Needed: Council approval of the $5,000 funding request.
Next Present the request to Council on November 10 2026
Amount Submitted

Source Files

2026-10-04

Complete
Text

Text 1

Amount

2026-04-06
Submission Date

Name

Owner

Status

Text

Text 1

Amount

Submission Date

Name

Subitems

Total Reimbursed Amount

Type

Status
Planning
Planning
Planning

Phase

Priority

Latest Update Date

Name

Subitems

Total Reimbursed Amount

Type

Status

Phase

Priority

Latest Update Date

Subitems

Chowchilla Lioness Lions Club - Autumn Fest Dinner

Subitems

Owner

Reimbursement 1, Reimbursement 2

Reimbursement 1
Reimbursement 2

2026 08 25 to 2026 09

2026-09-19

Complete

Name

Chowchilla Chamber

Chowchilla Fair
CUHS Class of 2027 Grad Night

Start Date

Complete

Funding / Community Support

2026-10-20

Next Steps

Issues/Delays

Confirm conditions and timeline for the potential second payment to the Chowchilla Chamber.

Second payment is not yet confirmed — amount, conditions, and authorization timeline are unknown.

Approved 5K for their event
Approved 5 500 for one bus
Formula

Approved 5K in support
Formula

Start Date

Start Date

Start Date

Item ID (auto generated)
13302171083
13302170666
Item ID (auto generated)
13304532376
13304545539

Present the $5,000 funding request to Council at the November 10, 2026 meeting.

Funding not guaranteed until Council approval on November 10, 2026.

Formula

Item ID (auto generated)
13340484437
13340478071

Council Update

Next Steps

Issues/Delays

Start Date

Source Files

Council Update
What: FIT Chowchilla offers two morning and two evening fitness classes for community members.
When: Ongoing (Continuous program).
Where: City recreation facilities, Chowchilla.
Next: Confirm current class schedule enrollment numbers and any upcoming session changes for council visibility

Next Steps

Issues/Delays

Start Date

Amount Submitted

2026 04 06 to 2026 10

City Events
Halloween Event 2026
Christmas Tree Lighting
Quarterly Community Paint Night

Sports/Recreation

FIT Chowchilla
Chowchilla Adult Recreation Fall Season

Subitems

Chowchilla Community Youth Soccer League - Fall Season

Subitems

JV Baseball Field Usage

Reimbursement 1 Reimbursement 2
Name
Reimbursement 1
Reimbursement 2
Reimbursement 1 Reimbursement 2
Name
Reimbursement 1
Reimbursement 2

Recreation

Continuous

Low

2026-10-04

Owner

Status

Text

Text 1

Amount

Submission Date

Payment Rec'd Date

Owner

Sports Program
Status

Active
Text

Season Launch
Text 1

Amount

2026-10-15
Submission Date

Payment Rec'd Date

What: Chowchilla Community Youth Soccer League has started its season Where: City fields Chowchilla Next: Support the league through the season
Amount Submitted

Payment Rec'd Date

What: After discussion with Department Heads, Baseball Field 3 will remain as is for multiple uses; it can accommodate soccer for younger children under the lights while
preserving baseball.
When: N/A
Where: Baseball Field 3
Next Maintain current field configuration and communicate the decision to stakeholders
Amount Submitted

Source Files

Council Update

Next Steps

Reimbursement 2, Reimbursement 1

Subitems

Reimbursement 1
Reimbursement 2

2026 10 15
2026 10 15

Sports Program

2026-10-20

Submission Date

Name

Owner

Status

Text

Text 1

Amount

Subitems

Total Reimbursed Amount

Type
Recurring Event

Status
Continuous

Phase

Priority

Latest Update Date

Text 1

Amount

2026-10-22
Submission Date

2026-10-22
Submission Date

Confirm current class schedule and enrollment numbers; provide updated program details for the next council report.

Formula

Item ID (auto generated)
13107716146
13107789273

Formula

Item ID (auto generated)
13304983063
13304987490

Maintain current field configuration and communicate decision to stakeholders

Full soccer conversion not pursued: would require removing fencing, moving trees, and repositioning lights.

Formula

Item ID (auto generated)
13340466598
13340452338

2026-10-04 to 2026-10-

Community Engagement
E Newsletter

Name

Grand Opening – Maple Meadows Phase I

What: Staff attended the Grand Opening of Maple Meadows Phase I on behalf of the City. When: Friday, September 25, 2026 at 10:00 AM Where: 1618 Meadows Street Next:
Document city representation and any follow up actions from the event

Document city representation at the Grand Opening and note any follow-up actions or commitments made at the event.

Payment Rec'd Date

Amount Submitted

Formula

Payment Rec'd Date

City table attended by 8 guests
Amount Submitted

2026-10-04

Chowchilla Lioness Lions Autumn Fest Dinner

Subitems

Reimbursement 1 Reimbursement 2
Name
Reimbursement 1
Reimbursement 2
Reimbursement 2 Reimbursement 1
Name
Reimbursement 1
Reimbursement 2

Owner

Status

Text

Owner

Engagement
Status

Complete
Text

Text 1

Amount

Total Reimbursed Amount

Type

Status

Phase

Priority

Latest Update Date

Combo Linear Park

Other

Working on Grant

High

2026-10-04

Policy And Procedure Re-Vamp

Other

Active

Coordination

High

2026-10-04

Trinity Pregnancy Resource Dinner - October 10 2026

Subitems

Issues/Delays

2026-10-10
Formula

Item ID (auto generated)
13362739049
13362778798

2026-10-04 to 2026-10-

Projects

Name

Ed Ray Lighting Project

Subitems

Reimbursement 2 Reimbursement 1
Name
Reimbursement 1
Reimbursement 2
Reimbursement 1 Reimbursement 2
Name
Reimbursement 1
Reimbursement 2

Subitems

Senior Center Kitchen Refurbishment

Subitems

Start Date
2026-09-25

Item ID (auto generated)
13362694725
13362719494

2026-09-25 to 2026-10-

Source Files

Council Update
What: Community outreach has begun in support of a potential grant for the Combo Linear Park project.
When: Outreach initiated 6/8/2026; latest update 7/22/2026.
Where: Linear Park, Chowchilla.
Next Continue outreach efforts and monitor grant opportunity progress
What: Updated draft sent to Trinette and Rod to answer a list of questions needed to finalize the Policy & Procedure document.
When: August 18, 2026
Next: Receive responses from Trinette and Rod and finalize the document

Next Steps

Issues/Delays

Continue community outreach and track grant application status.

Grant not yet confirmed — funding is contingent on application outcome. Program continuity may be at risk if grant is not awarded.

Receive responses from Trinette and Rod; finalize the document.

Responses from Trinette and Rod are pending — document finalization is on hold until their input is received, creating a potential delay.

Owner

Status

Text

Text 1

Amount

2026-09-22
Submission Date

Payment Rec'd Date

Amount Submitted

Formula

Item ID (auto generated)
13107693660
13107747854

Owner

Status

Active
Text

Rehabilitation
Text 1

Amount

2026-10-22
Submission Date

Payment Rec'd Date

What: Refurbishing the kitchen at the Chowchilla Senior Center to better serve local seniors Where: Chowchilla Senior Center Next: Continue refurbishment work
Amount Submitted

Formula

Item ID (auto generated)
13304602810
13304620445

Total Reimbursed Amount

Type

Status

Phase

Priority

Latest Update Date

Text 1

Amount

Submission Date

Start Date

2026-09-22 to 2026-10-

Agreements/Contracts

Name

Chowchilla Memorial Health Care District

Subitems
Reimbursement 1, Reimbursement 2

Subitems

Reimbursement 1
Reimbursement 2

Name

Renewal
Owner

Robo Dog / Community Demonstration Pilot

Status

Text

Program

Active

Source Files

2026-10-04
Payment Rec'd Date

2026-10-22
2026 10 04 to 2026 10

Staff non personal

Name

Subitems

Total Reimbursed Amount

Type

Status

Phase

Priority

Latest Update Date

Name

Subitems

Total Reimbursed Amount

Type
Funding / Community Support
Community Event

Status
Active
Planning

Phase
Application/Support
2025 Delivered

Priority
Low
High

Latest Update Date
2025-05-17
2026-03-21

Program

Active

Seasonal Delivery

High

2026-10-04

Community Event
Community Event
Program
Staffing
Sports Program
Aquatics Program
Event Series
Event Series
Community Event
Recurring Event

Complete
Planning
Active
Active
Active
Active
Active
Active
Complete
Active

Planning
2025 Delivered
Seasonal Delivery
Hiring
Agreement Update
Season Launch
Planning/Delivery
Planning/Delivery
Coordination
Recurring

Mediu
Mediu
High
Mediu
Mediu
Mediu
High
High
Low
Mediu

2025-05-31
2025-05-03
2026 03 21
2025-05-03
2025 05 10
2025-05-31
2025-06-14
2025 05 31
2026-03-21
2025 03 01

IT Analyst – Updated Job Description & Title

Council Contingency / Fair Support
Easter Event
Events Program

Community Party in the Park
Employee BBQ
Sports Program
Pool Staffing / Lifeguard Hiring
Community Soccer League Expansion / Chowchilla FC
Open Swim Program
Movies in the Park
Music in the Park
Community Paint Night
Kiddos Crafts
Senior Center Flooring Project
Concession Stand Rehabilitation / Chow Stand
Movies in the Park Sponsorships 2026

Subitems

Music in the Park Sponsorships 2026

Subitems

2026 PG&E 5K Reimbursement 1 Reimbursement 2
Name
2026 PG&E 5K
Reimbursement 1
Reimbursement 2
Madera Arts Council $500, Golden Memorial Insurance 5K, North
Fork Mono Casino $1.5K, Auto Zone 1K, Mid Valley Disposal 2.5K,
Madera Auto Center 5K Steves Chevrolet $500
Name
Auto Zone 1K
Mid Valley Disposal 2 5K
Steves Chevrolet $500
Madera Auto Center 5K
Madera Arts Council $500
Golden Memorial Insurance 5K
North Fork Mono Casino $1 5K

Owner

Owner

Chowchilla Lions Club

Engagement

Complete

Engagement
Event Series
Status

Active
Complete
Text

Event Series

Complete

Status

Text

Mediu
m

Council Update
What: Updated IT Analyst job description and title submitted for review on 8/19/26. The association does not agree with the modified job description.
When: August 19, 2026
Next: Determine whether to schedule a meet and confer meeting with the association to discuss reasons the modified JD was not accepted

Next Steps

Issues/Delays

Decide whether to schedule a meet and confer meeting with the association regarding the modified IT Analyst job description.

Association does not agree with the modified IT Analyst job description — risk of labor relations delay if meet and confer is required. Timeline for resolution is unknown.

Source Files

Council Update

Next Steps

Issues/Delays

What: The Events Program is currently active and ongoing.
When: Active as of the current reporting period.
Where: City of Chowchilla recreation facilities and event venues.
Next: Staff to provide specific program details and milestones for inclusion in the next council report

Staff to provide a detailed program update for inclusion in the next council report.

Council Update is general and lacks specific program details — detailed update pending from staff.

2025-05-31
Submission Date

Payment Rec'd Date

Amount Submitted

Formula

Item ID (auto generated)
12221836621
12401099000
12401104049

Text 1

Amount

Submission Date

Payment Rec'd Date

Amount Submitted

Formula

Item ID (auto generated)
12221849532
12221869168
12221903284
12221889278
12221949534
12221872938
12221956570

What: Chowchilla Lions Club requested a $2,500 Council Contingency Fund (CCF) contribution to enhance the Fireworks show in honor of America's 250th Anniversary.
When: Funding request presented to Council on June 23, 2026; Fireworks show on Independence Day.
Where: Chowchilla (community fireworks event)
Ask/Decision Needed: N/A — funding request was presented to Council on 6/23.
Next: No further action required — item is Complete.

No further action required — funding request was presented to Council on 6/23.

2026-09-19

Active

2026-10-15

Community Party in the Park 2026 - Yard Dogs

Community Event

Complete

2026-10-15

Event Series

Active

2026-10-15

Music in the Park 2026

Event Series

Active

Adult Rec Starting 6/1 Summer season

Sports Program

Active

Program

Active

2026-10-15

Complete

2026-10-15

Subitems

Reimbursement 1
Reimbursement 2

Name

Owner

Dinners

Community Paint Night
Saltor's Distributing Expansion
CivicRec Exercise Class / Monthly Pass Configuration

Payment Rec'd Date

Payment Rec'd Date

What: Staff attended multiple community events on behalf of the City.
When: Lions Club Fireworks Show — 7/5; Chowchilla Rotary Dinner — 8/1.
Where: Various community venues, Chowchilla.
Next: Continue attending community events and log attendance for council visibility
Amount Submitted

2026-10-15

Text

Text 1

Amount

Submission Date

Status

Text

Text 1

Amount

Submission Date

Community Event

Active
Complete
Complete

Engagement

Community Events Attended

Subitems

Status

What: Open Swim 2026 summer season in partnership with Chowchilla Union High School.
When: Started 6/8/2026, scheduled through 7/31/2026.
Where: Chowchilla Union High School pool.
Next: Season complete; begin planning for Summer 2027
What: Community Party in the Park 2026 featuring the Yard Dogs.
When: Summer 2026.
Where: City park, Chowchilla.
Next: No further action required; event complete
What: Movies in the Park, six free Saturday evening movie nights for families.
When: Summer 2026.
Where: City parks, Chowchilla.
Next Season complete begin planning and sponsor outreach for Summer 2027
What: Music in the Park 2026 free summer concert series, opening with a Block Party on June 12.
When: Summer 2026.
Where: City parks, Chowchilla.
Next: Season complete; begin planning and sponsor outreach for Summer 2027
What: Adult Recreation summer season.
When: Started 6/1/2026, scheduled through 7/26/2026.
Where: City recreation facilities, Chowchilla.
Next: Summer season complete; fall season tracked under Chowchilla Adult Recreation Fall Season
What: SHRED Fitness has been renamed Chowchilla FIT.
When: 2026.
Where: Edward Ray Community Center.
Next Track program updates under the FIT Chowchilla item
What: Little League regular season and All Star season supported at City fields.
When: All Star season officially ended 7/20/2026.
Where: Little League fields, Chowchilla.
Next: No further action required; season complete
Amount Submitted

2026-10-15

Seasonal Delivery

Lions Fireworks Show

Lions Fireworks Show

Name

Engagement
Owner

Start Date

Start Date

Start Date

What: New flooring installed at the Chowchilla Senior Center.
Where: Chowchilla Senior Center
Next: No further action required; project complete

2026-10-15

High

Complete

Reimbursement 2, Reimbursement 1

Item ID (auto generated)
12605487132
12605528294
Workshop dates not yet set; schedule pending coordination with vendor.

Amount

Engagement

Little League Officially ended All Star Season7/20/2026

Contract renewal terms are unclear — no increase in funds confirmed, but follow-up with Rod is pending. Risk of delay if contract details are not resolved before next council
cycle.

Formula

Schedule workshop dates with the vendor.

Text 1

Aquatics Program

SHRED Fitness

Issues/Delays

Review contract and speak with Rod regarding Item #9 — no increase in funds to the District.

What: Robo Dog STEM workshops for up to 100 children, held every other month; agreement signed.
When: Dates not yet scheduled.
Next: Schedule workshop dates with the vendor

Rehabilitation

Open Swim 2026 - starts 6/8

Movies in the Park

Next Steps

Source Files

2026-10-22
2026-10-22

Completed

Council Update
What: Cathy confirmed no increase in funds (Item #9) to the Chowchilla Memorial Healthcare District.
When: August 26, 2026
Next Review contract details and follow up with Rod
Amount Submitted

2026-10-16

Begin planning for the Summer 2027 Open Swim season.

2026-06-09

No further action required; event complete.

Begin planning and sponsor outreach for Summer 2027 Movies in the Park.

Summer 2027 sponsorship and funding not yet confirmed.

Begin planning and sponsor outreach for Summer 2027 Music in the Park.

Track the fall season under the Chowchilla Adult Recreation Fall Season item.

2026-06-01

Track program updates under the FIT Chowchilla item.

2026-04-14

No further action required; season complete.
Formula

Item ID (auto generated)
12603242519
12603237224

Continue attending community events and maintain attendance log.
Formula

Item ID (auto generated)
12221779916
2026-09-02

2025 03 01 to 2026 10

2026 04 14 to 2026 09

Recreation & Community

Item ID
12221312303
12221477107
12221477107
12221477107
12221692696

Updates

Item Name
Movies in the Park
Combo Linear Park
Combo Linear Park
Combo Linear Park
Music in the Park 2026

Created At
08/June/2026 04:05:50 PM
08/June/2026 04:16:13 PM
08/June/2026 04:16:54 PM
22/July/2026 07:28:34 PM
08/June/2026 04:29:30 PM

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Community Events Attended

31/July/2026 05:03:50 PM

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Community Events Attended

01/August/2026 05:03:27 PM

Update Content
Fun Flicks $8,647.08
Presented to council for direction on 5/25. Council wants us to try to combine Linear Park, Dog Park, and Splash Pad
Meeting with Townsend showed that the area may not be a good fit for a grant due to the high income level.
At Music in the Park on 7/17/26, I made a connection with the community on what amenities they would like to see in the linear park.
⚠
️Split Recommendation: The Council Update for this item contains multiple unrelated events (Lions Club Fireworks Show 7/5 and Chowchilla Rotary Dinner 8/1). Consider splitting this
into separate subitems — one per event — so each can be tracked, dated, and reported on independently. This will improve clarity in the council report and make it easier to track
attendance by event.
⚠
️Split Recommendation: The Council Update for this item contains two unrelated events:
* Lions Club Fireworks Show — 7/5
* Chowchilla Rotary Dinner — 8/1
Consider splitting this into separate subitems (one per event) to keep council reporting clean and traceable. Each event can then carry its own date, status, and update. No auto-split has
been made — please confirm before proceeding.
⚠
️Recommendation: Consider splitting into subitems.

12221753304

Community Events Attended

02/August/2026 05:01:59 PM

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Community Events Attended

03/August/2026 05:00:53 PM

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Community Events Attended

04/August/2026 05:03:37 PM

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Community Events Attended

05/August/2026 05:02:02 PM

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Community Events Attended

06/August/2026 05:00:55 PM

The Council Update for this item references multiple unrelated events (Lions Club Fireworks Show — 7/5 and Chowchilla Rotary Dinner — 8/1). For cleaner council reporting and easier
tracking, each event attendance should be its own subitem with its own date, notes, and status. Please split manually when ready.
The Council Update for this item references two unrelated events: the Lions Club Fireworks Show (7/5) and the Chowchilla Rotary Dinner (8/1). Consider splitting these into separate
subitems — one per event — so each can be tracked, dated, and reported individually. This will improve clarity in the council report and make it easier to log future attendance separately.
📋📋 Split Recommendation: This item's Council Update contains two unrelated events — the Lions Club Fireworks Show (7/5) and the Chowchilla Rotary Dinner (8/1). Consider splitting
these into separate subitems (or individual items) so each event can be tracked, dated, and reported independently. This will improve clarity in the council report and make it easier to track
attendance per event going forward.
⚠
️Split Recommendation: The Council Update for this item contains multiple unrelated events (Lions Club Fireworks Show — 7/5 and Chowchilla Rotary Dinner — 8/1). For cleaner council
reporting and easier tracking, consider splitting these into separate subitems — one per event. This will allow each event to carry its own date, status, and notes without mixing them in a
single update.
📋📋 Split Recommendation: The Council Update for this item references two separate, unrelated community events:
1. Lions Club Fireworks Show — 7/5
2. Chowchilla Rotary Dinner — 8/1
Consider splitting this item into two separate subitems (one per event) so each can be tracked, dated, and reported on independently. This will improve clarity in the council report and
allow for individual status tracking. No auto-split has been performed — please action manually if appropriate.
📋📋 Council Report Quality Note

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Community Events Attended

07/August/2026 05:03:36 PM

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Community Events Attended

08/August/2026 05:02:33 PM

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Community Events Attended

09/August/2026 05:03:19 PM

The "Council Update" for this item references two distinct community events:
* Lions Club Fireworks Show — 7/5
* Chowchilla Rotary Dinner — 8/1
Consider splitting this into separate subitems (one per event) so each can be tracked, dated, and reported individually. This improves council report clarity and allows per-event status
tracking.
No changes were made automatically — please split manually if appropriate.
📋📋 Split Recommendation: The Council Update for this item contains multiple unrelated events (Lions Club Fireworks Show — 7/5 and Chowchilla Rotary Dinner — 8/1). For cleaner council
reporting and easier tracking, consider splitting these into separate subitems or individual items — one per event. This will allow each event to carry its own date, status, and follow-up
notes independently.
📋📋 Council Report Quality Note: The Council Update for this item references two separate community events — the Lions Club Fireworks Show (7/5) and the Chowchilla Rotary Dinner
(8/1). These are unrelated events that may benefit from being tracked as individual subitems (or separate items) for cleaner council reporting and easier future reference.
Recommendation: Consider splitting into one item per event attended, or creating subitems under this parent item for each event. No auto-split has been made — please action if
appropriate.
📋📋 Quality Suggestion — Consider Splitting into Subitems

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Community Events Attended

10/August/2026 05:01:56 PM

The Council Update for this item references multiple unrelated community events:
* Lions Club Fireworks Show — 7/5
* Chowchilla Rotary Dinner — 8/1
For cleaner council reporting and easier tracking, consider splitting each event attendance into its own subitem. This allows individual dates, notes, and statuses to be tracked separately.
No changes have been made automatically — this is a recommendation only.
⚠
️Recommendation: Consider splitting into subitems.

12221753304

Community Events Attended

11/August/2026 05:01:08 PM

The Council Update for this item contains two unrelated events:* Lions Club Fireworks Show — 7/5
* Chowchilla Rotary Dinner — 8/1
Each event has its own date and context. For cleaner council reporting and easier tracking, consider creating a separate subitem (or item) for each event attended. This will allow individual
updates, dates, and follow-up notes per event.
No auto-split has been performed. Please split manually if desired.
The Council Update for this item references two separate, unrelated community events:

12221753304

Community Events Attended

12/August/2026 05:02:15 PM

* Lions Club Fireworks Show — 7/5
* Chowchilla Rotary Dinner — 8/1
Recommendation: Consider splitting these into individual subitems (one per event) so each can be tracked, dated, and reported independently. This will improve clarity in the council report
and make it easier to manage future attendance logs.

⚠
️Recommendation: Consider splitting into subitems

12221753304

Community Events Attended

13/August/2026 05:03:30 PM

The Council Update for this item references two distinct, unrelated community events:
* Lions Club Fireworks Show — 7/5
* Chowchilla Rotary Dinner — 8/1
For cleaner council reporting and easier tracking, consider splitting these into separate subitems (one per event). This will allow each event to have its own status, date, and update without
mixing unrelated activities in a single row.

12221753304

Community Events Attended

14/August/2026 05:01:03 PM

Note: No auto-split was performed. Please split manually if desired.
⚠
️Split Recommendation: The Council Update for this item references two distinct community events — the Lions Club Fireworks Show (7/5) and the Chowchilla Rotary Dinner (8/1).
Consider splitting these into separate subitems (one per event) so each can be tracked, dated, and reported individually. This will improve clarity in the council report and allow per-event
status tracking.
📋📋 Council Report Curator — Quality Note

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Community Events Attended

16/August/2026 05:01:09 PM

The Council Update for this item references multiple unrelated community events (Lions Club Fireworks Show — 7/5 and Chowchilla Rotary Dinner — 8/1). Consider splitting these into
separate subitems or individual board items so each event can be tracked, dated, and reported independently. This will improve clarity in the council report and allow per-event status
tracking.
No auto-split was performed. Please split manually if appropriate.
📋📋 Council Report Curator — Quality Note

12221753304

Community Events Attended

17/August/2026 05:01:09 PM

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Community Events Attended

18/August/2026 05:01:05 PM

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Community Events Attended

19/August/2026 05:03:07 PM

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Community Events Attended

20/August/2026 05:01:07 PM

12221753304

Community Events Attended

21/August/2026 05:02:12 PM

The "Council Update" for this item references two separate, unrelated community events:
* Lions Club Fireworks Show — 7/5
* Chowchilla Rotary Dinner — 8/1
Recommendation: Consider splitting this item into two subitems (one per event) so each can be tracked, dated, and reported on independently. This will improve clarity in the council
report and allow individual status tracking per event.
No auto-split was performed. Please split manually if appropriate.
⚠
️Split Recommendation: The Council Update for this item covers multiple unrelated events (Lions Club Fireworks Show — 7/5 and Chowchilla Rotary Dinner — 8/1). Consider splitting
this into separate subitems — one per event — so each can be tracked, dated, and reported individually. This will improve clarity in the council report and make it easier to track attendance
by event.
📋📋 Split Recommendation: The Council Update for this item references multiple unrelated community events (Lions Club Fireworks Show — 7/5 and Chowchilla Rotary Dinner — 8/1).
Consider splitting these into separate subitems (one per event) to improve tracking, reporting clarity, and council visibility for each individual engagement. No auto-split has been made —
please action manually if appropriate.
⚠
️Recommendation: Consider splitting this item into subitems.
The Council Update currently contains two unrelated events:
* Lions Club Fireworks Show — 7/5
* Chowchilla Rotary Dinner — 8/1
Each event has its own date and context. Splitting them into separate subitems (or individual items) would improve tracking, reporting clarity, and council visibility. No auto-split has been
made — please split manually if appropriate.
⚠
️Recommendation: Consider splitting into subitems.
The Council Update for this item references multiple unrelated community events (Lions Club Fireworks Show — 7/5 and Chowchilla Rotary Dinner — 8/1). For cleaner council reporting
and easier tracking, each event attendance could be logged as a separate subitem under this parent item. This would allow individual dates, notes, and follow-ups to be tracked per event.
No auto-split has been performed. Please split manually if desired.
⚠
️Split Recommendation: The Council Update for this item references two separate, unrelated community events:

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Community Events Attended

22/August/2026 05:01:35 PM

1. Lions Club Fireworks Show — 7/5
2. Chowchilla Rotary Dinner — 8/1
Consider splitting this into individual subitems (one per event) so each can be tracked, dated, and reported independently. This will improve clarity in the council report and make it easier to
track attendance by event. No auto-split has been performed — please confirm before proceeding.
⚠
️Split Recommendation: The Council Update for this item references two separate, unrelated community events (Lions Club Fireworks Show — 7/5 and Chowchilla Rotary Dinner —
8/1). Consider splitting this into individual subitems (one per event) so each can be tracked, dated, and reported independently. No auto-split has been made — please action manually if
appropriate.
⚠
️Split Recommendation: The Council Update for this item references two distinct, unrelated community events (Lions Club Fireworks Show — 7/5 and Chowchilla Rotary Dinner — 8/1).
Consider splitting this into separate subitems (one per event) so each can be tracked, dated, and reported on independently. This will improve clarity in the council report and allow
individual follow-up. Do not auto-split — please confirm before proceeding.

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Community Events Attended

23/August/2026 05:02:22 PM

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Community Events Attended

24/August/2026 05:01:35 PM

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Community Events Attended

25/August/2026 05:02:35 PM

⚠
️Split Recommendation: The Council Update for this item references two separate, unrelated community events (Lions Club Fireworks Show — 7/5 and Chowchilla Rotary Dinner —
8/1). Consider splitting this into individual subitems — one per event — so each can be tracked, dated, and reported independently. No auto-split has been performed.
📋📋 Recommendation: Consider Splitting This Item

12221753304

Community Events Attended

26/August/2026 05:01:02 PM

The Council Update for this item references two distinct, unrelated community events:
* Lions Club Fireworks Show — 7/5
* Chowchilla Rotary Dinner — 8/1
Per council reporting best practices, each event should have its own item so that dates, status, and follow-up actions can be tracked independently.

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Community Events Attended

27/August/2026 05:03:15 PM

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Community Events Attended

27/August/2026 05:03:31 PM

Suggested action: Create a separate item for each event and move the relevant details accordingly. No auto-split has been performed.
⚠
️Split Recommendation: This Council Update references two separate community events (Lions Club Fireworks Show on 7/5 and Chowchilla Rotary Dinner on 8/1). Consider splitting
these into individual subitems — one per event — so each can be tracked, dated, and reported independently. This will improve clarity in the council report and make future updates easier
to manage.
@Sarah split

👋👋 Hi! I reviewed the Council Update for Community Events Attended and noticed it contains two distinct events:
* Lions Club Fireworks Show — 7/5
* Chowchilla Rotary Dinner — 8/1
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Community Events Attended

27/August/2026 05:03:50 PM

Each event has its own date and context, so they would be clearer as separate subitems rather than combined in one update. This makes it easier to track each event individually for council
reporting.
💡💡 Recommendation: Split this item into two subitems — one per event — so each can carry its own date, status, and council update independently.
I haven't auto-split since that requires explicit instruction. Let me know if you'd like me to go ahead and create the subitems!
⚠
️Split Recommendation: The Council Update for this item references multiple unrelated community events (Lions Club Fireworks Show — 7/5 and Chowchilla Rotary Dinner — 8/1). For
cleaner council reporting and easier tracking, consider splitting each event attendance into its own subitem. This will allow individual dates, notes, and follow-ups to be tracked separately.
No auto-split has been made — please action manually if desired.
⚠
️Recommendation: Consider splitting this item into subitems.

12221753304

Community Events Attended

28/August/2026 05:02:47 PM

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Community Events Attended

29/August/2026 05:02:11 PM

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Community Events Attended

30/August/2026 05:02:27 PM

⚠
️Split Recommendation: The Council Update for this item references multiple unrelated events (Lions Club Fireworks Show — 7/5 and Chowchilla Rotary Dinner — 8/1). Consider
splitting these into separate subitems, one per event, to keep council reporting clean and traceable. No auto-split has been made — please confirm if you'd like this done.

02/September/2026 05:02:12 PM

The current Council Update references two unrelated community events:* Lions Club Fireworks Show — 7/5
* Chowchilla Rotary Dinner — 8/1
Each event has its own date, context, and potential follow-up. For cleaner council reporting and easier tracking, consider splitting this item into two separate subitems — one per event. This
will allow each to carry its own status, date, and update independently.

The Council Update references two separate, unrelated community events:
* Lions Club Fireworks Show — 7/5
* Chowchilla Rotary Dinner — 8/1
Each event has its own date, venue, and context. Splitting them into individual subitems would improve clarity, allow independent tracking, and make council reporting more precise. Please
split manually if appropriate.

⚠
️Quality Recommendation – Consider Splitting into Subitems

12221753304

Community Events Attended

No auto-split has been made. Please action manually if appropriate.
⚠
️Quality Recommendation – Consider Splitting into Subitems

12221753304

Community Events Attended

04/September/2026 05:02:03 PM

The Council Update for this item references two unrelated community events:* Lions Club Fireworks Show — 7/5
* Chowchilla Rotary Dinner — 8/1
For cleaner council reporting and easier tracking, consider splitting these into separate subitems (one per event). This keeps each council-facing entry focused on a single topic and makes it
easier to manage dates, next steps, and status independently.
Note: No auto-split has been performed. Please action manually if desired.
⚠
️Quality Recommendation — Consider Splitting into Subitems

12221753304

Community Events Attended

06/September/2026 05:02:10 PM

The Council Update for this item references two unrelated community events:* Lions Club Fireworks Show — 7/5
* Chowchilla Rotary Dinner — 8/1
For cleaner council reporting and easier tracking, consider splitting these into separate subitems (one per event). This will allow each event to have its own status, date, and update without
mixing unrelated activities in a single row.
No auto-split has been performed. Please action manually if desired.
⚠
️Quality Recommendation — Consider Splitting into Subitems

12221753304

Community Events Attended

07/September/2026 05:01:19 PM

The Council Update for this item continues to reference two unrelated community events:* Lions Club Fireworks Show — 7/5
* Chowchilla Rotary Dinner — 8/1
For cleaner council reporting and easier tracking, consider splitting these into separate subitems (one per event). Each event would then carry its own status, date, and update without
mixing unrelated activities in a single row.
No auto-split has been performed. Please action manually if desired.
⚠
️Quality Recommendation — Consider Splitting into Subitems

12221753304

Community Events Attended

08/September/2026 05:02:24 PM

The Council Update for this item continues to reference two unrelated community events:
* Lions Club Fireworks Show — 7/5
* Chowchilla Rotary Dinner — 8/1
For cleaner council reporting and easier tracking, consider splitting these into separate subitems (one per event). Each event would then carry its own status, date, and update without
mixing unrelated activities in a single row.
No auto-split has been performed. Please action manually if desired.
⚠
️Quality Flag – Consider Splitting into Subitems

12221753304

Community Events Attended

09/September/2026 05:01:49 PM

The Council Update for this item references two unrelated community events:* Lions Club Fireworks Show — 7/5
* Chowchilla Rotary Dinner — 8/1
Each event has a distinct date and context. For cleaner council reporting and easier tracking, consider splitting this item into two separate subitems — one per event. This will allow each to
carry its own status, date, and update independently.
No auto-split has been made. Please action manually if desired.
⚠
️Quality Recommendation — Consider Splitting This Item

12221753304

Community Events Attended

11/September/2026 05:02:18 PM

The Council Update for this item references two unrelated community events:* Lions Club Fireworks Show — 7/5
* Chowchilla Rotary Dinner — 8/1
Each event has a distinct date, context, and potential follow-up. For cleaner council reporting and easier tracking, consider splitting this item into two separate subitems — one per event.
No auto-split has been made. Please split manually if appropriate.

⚠
️Quality Recommendation — Consider Splitting This Item

12221753304

Community Events Attended

12/September/2026 05:02:16 PM

The Council Update for Community Events Attended references two unrelated events:
* Lions Club Fireworks Show — 7/5
* Chowchilla Rotary Dinner — 8/1
Each event has its own date, context, and potential follow-up. For cleaner council reporting and easier tracking, it is recommended to split these into two separate subitems (one per event).
No auto-split has been made. Please split manually if appropriate.
⚠
️Quality Recommendation — Consider Splitting This Item

12221753304

Community Events Attended

16/September/2026 05:01:17 PM

The Council Update for Community Events Attended continues to reference two unrelated community events:* Lions Club Fireworks Show — 7/5
* Chowchilla Rotary Dinner — 8/1
Each event has its own date, context, and potential follow-up. For cleaner council reporting and easier tracking, it is recommended to split these into two separate subitems (one per event).
No auto-split has been made. Please split manually if appropriate.
⚠
️Quality Recommendation — Consider Splitting into Subitems

12221753304

Community Events Attended

17/September/2026 05:01:58 PM

The Council Update for this item references two unrelated community events:* Lions Club Fireworks Show — 7/5
* Chowchilla Rotary Dinner — 8/1
Each event has a distinct date, context, and potential follow-up. Keeping them in a single item makes it harder to track individually and may create confusion in council reports.
Recommendation: Split into two subitems (or separate items), one per event, so each can be tracked, dated, and reported independently. No auto-split has been made — please action
manually when ready.
⚠
️Quality Recommendation — Consider Splitting into Subitems

12221753304

Community Events Attended

19/September/2026 05:03:08 PM

The Council Update for this item references two unrelated community events:* Lions Club Fireworks Show — 7/5
* Chowchilla Rotary Dinner — 8/1
Each event has its own date, context, and potential follow-up. For cleaner council reporting and easier tracking, consider splitting these into two separate subitems (or items), one per
event. This will allow each to carry its own status, next steps, and update date independently.
Note: No auto-split has been performed. This is a recommendation only.
⚠
️Quality Recommendation — Consider Splitting into Subitems

12221753304

Community Events Attended

21/September/2026 05:03:11 PM

The Council Update for this item references two unrelated community events:* Lions Club Fireworks Show — 7/5
* Chowchilla Rotary Dinner — 8/1
Each event has its own date, context, and potential follow-up. For cleaner council reporting and easier tracking, consider splitting these into separate subitems (one per event) under this
parent item. This will allow each event to carry its own status, date, and notes independently.
Note: No auto-split has been performed. This is a recommendation only.
⚠
️Quality Recommendation — Consider Splitting into Subitems (Repeated Notice)

12221753304

Community Events Attended

22/September/2026 05:04:26 PM

The Council Update for this item continues to reference two unrelated community events:* Lions Club Fireworks Show — 7/5
* Chowchilla Rotary Dinner — 8/1
This recommendation has been flagged on multiple prior runs (9/12, 9/16, 9/17, 9/19, 9/21). Each event has its own date, context, and potential follow-up. For cleaner council reporting,
please split these into two separate subitems — one per event — so each can carry its own status, date, and notes independently.
No auto-split has been performed. Please action manually when ready.
⚠
️Quality Recommendation — Consider Splitting into Subitems

12221753304

Community Events Attended

24/September/2026 05:02:58 PM

The Council Update for this item references two unrelated community events:* Lions Club Fireworks Show — 7/5
* Chowchilla Rotary Dinner — 8/1
These are distinct events with separate dates and contexts. For cleaner council reporting and easier tracking, consider splitting this item into two subitems (one per event). This keeps each
event's status, next steps, and council visibility independent.
No auto-split has been made. Please action manually if appropriate.
⚠
️Quality Recommendation — Consider Splitting into Subitems

12221753304

Community Events Attended

25/September/2026 05:03:00 PM

The Council Update for this item references two unrelated community events:* Lions Club Fireworks Show — 7/5
* Chowchilla Rotary Dinner — 8/1
Each event represents a distinct engagement and would be clearer as its own subitem, allowing individual tracking, dates, and council visibility per event.
Recommendation: Split into two subitems — one per event — and clear or generalize the parent item's Council Update to reflect the overall "Community Events Attended" program. Do
not auto-split without explicit instruction.
📋📋 Quality Recommendation — Consider Splitting into Subitems

12221753304

Community Events Attended

27/September/2026 05:01:41 PM

The Council Update for this item references two unrelated community events:* Lions Club Fireworks Show — 7/5
* Chowchilla Rotary Dinner — 8/1
Each event has its own date, context, and potential follow-up. Keeping them in a single item makes it harder to track individually and may create confusion in council reports.
Recommendation: Split into two subitems (or separate items), one per event, so each can be tracked, dated, and reported on independently. Do not auto-split — please confirm before
making this change.
⚠
️Quality Recommendation — Consider Splitting into Subitems

12221753304

Community Events Attended

28/September/2026 05:01:55 PM

The Council Update for this item references two unrelated community events:* Lions Club Fireworks Show — 7/5
* Chowchilla Rotary Dinner — 8/1
Each event has its own date, context, and potential follow-up. For cleaner council reporting and easier tracking, consider splitting these into separate subitems (one per event) under this
parent item.
No auto-split has been made. Please action if appropriate.

⚠
️Quality Recommendation — Consider Splitting into Subitems

12221753304

Community Events Attended

30/September/2026 05:02:42 PM

The Council Update for this item references two unrelated community events:* Lions Club Fireworks Show — 7/5
* Chowchilla Rotary Dinner — 8/1
Each event has its own date, context, and potential follow-up. Keeping them in a single item makes it harder to track individually and may create confusion in council reports.
Recommendation: Split into two separate subitems (or items), one per event, so each can be tracked, dated, and reported independently. Do not auto-split — please action manually when
ready.
⚠
️Quality Recommendation — Consider Splitting into Subitems

12221753304

Community Events Attended

01/October/2026 05:03:34 PM

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Community Events Attended

04/October/2026 05:03:12 PM

12221753304

Community Events Attended

06/October/2026 05:02:48 PM

12221753304

Community Events Attended

07/October/2026 05:02:31 PM

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Community Events Attended

08/October/2026 05:02:34 PM

12221753304

Community Events Attended

09/October/2026 05:02:33 PM

12221753304

Community Events Attended

10/October/2026 05:02:37 PM

12221753304

Community Events Attended

11/October/2026 05:02:45 PM

12221753304

Community Events Attended

12/October/2026 05:02:52 PM

12221753304

Community Events Attended

13/October/2026 05:03:10 PM

12221753304

Community Events Attended

14/October/2026 05:02:54 PM

The Council Update for this item references two unrelated community events:* Lions Club Fireworks Show — 7/5
* Chowchilla Rotary Dinner — 8/1
Each event has its own date and context. For cleaner council reporting and easier tracking, consider splitting these into separate subitems (one per event) rather than combining them in a
single Council Update. This will allow each event to carry its own status, date, and next step independently.
No auto-split has been made. Please action manually if appropriate.
Quality flag (2026-10-04): This Council Update references two unrelated community events — Lions Club Fireworks Show (7/5) and Chowchilla Rotary Dinner (8/1). Per team norms,
updates covering multiple distinct events should be split into separate subitems so each event can be tracked, dated, and reported independently. Recommend creating two subitems under
this item, one per event. No auto-split has been made — please confirm before proceeding.
Quality flag: The Council Update for this item references two unrelated community events — Lions Club Fireworks Show (7/5) and Chowchilla Rotary Dinner (8/1). Per council reporting
standards, each distinct event should have its own item for clarity and traceability. Recommend splitting this into two subitems (or separate items): one for each event. Do not auto-split —
please confirm before making changes.
Quality Recommendation: The Council Update for this item references two distinct community events:
* Lions Club Fireworks Show — 7/5
* Chowchilla Rotary Dinner — 8/1
For clean council reporting and independent tracking, consider splitting these into separate subitems (one per event) under this parent item so each event can maintain its own status, date,
and follow-up. Do not auto-split — please confirm before making changes.
Quality Recommendation — Consider Splitting into Subitems
The Council Update for this item references two distinct community events:
* Lions Club Fireworks Show — 7/5
* Chowchilla Rotary Dinner — 8/1
For clean council reporting and independent tracking, consider splitting these into separate subitems (one per event) under this parent item so each event can maintain its own status, date,
and follow-up. Do not auto-split — please confirm before making changes.
Quality Recommendation — Consider Splitting into Subitems
The Council Update for this item references two distinct community events:
* Lions Club Fireworks Show — 7/5
* Chowchilla Rotary Dinner — 8/1
For clean council reporting and independent tracking, consider splitting these into separate subitems (one per event) under this parent item so each event can maintain its own status, date,
and follow-up. Do not auto-split — please confirm before making changes.
Quality Recommendation — Consider Splitting into Subitems
The Council Update for this item references two distinct community events:
* Lions Club Fireworks Show — 7/5
* Chowchilla Rotary Dinner — 8/1
For clean council reporting and independent tracking, consider splitting these into separate subitems (one per event) under this parent item so each event can maintain its own status, date,
and follow-up. Do not auto-split — please confirm before making changes.
Quality Recommendation — Consider Splitting into Subitems
The Council Update for this item references two distinct community events:
* Lions Club Fireworks Show — 7/5
* Chowchilla Rotary Dinner — 8/1
For clean council reporting and independent tracking, consider splitting these into separate subitems (one per event) under this parent item so each event can maintain its own status, date,
and follow-up. Do not auto-split — please confirm before making changes.
Quality Recommendation — Consider Splitting into Subitems
The Council Update for this item references two distinct community events:
* Lions Club Fireworks Show — 7/5
* Chowchilla Rotary Dinner — 8/1
For clean council reporting and independent tracking, consider splitting these into separate subitems (one per event) under this parent item so each event can maintain its own status, date,
and follow-up. Do not auto-split — please confirm before making changes.
Quality Recommendation — Consider Splitting into Subitems
The Council Update for this item references two distinct community events:
* Lions Club Fireworks Show — 7/5
* Chowchilla Rotary Dinner — 8/1
For clean council reporting and independent tracking, consider splitting these into separate subitems (one per event) under this parent item so each event can maintain its own status, date,
and follow-up. Do not auto-split — please confirm before making changes.
Quality Recommendation — Consider Splitting into Subitems
The Council Update for this item references two distinct community events:
* Lions Club Fireworks Show — 7/5
* Chowchilla Rotary Dinner — 8/1
For clean council reporting and independent tracking, consider splitting these into separate subitems (one per event) under this parent item so each event can maintain its own status, date,
and follow-up. Do not auto-split — please confirm before making changes.

12221753304

Community Events Attended

16/October/2026 05:02:16 PM

12605536131
12822786656
12906511117
12906496332

Chowchilla Memorial Health Care District
Policy And Procedure Re-Vamp
AB 2140 / LHMP Website Compliance
Christmas Tree Lighting

26/August/2026 08:57:25 PM
26/August/2026 08:44:42 PM
26/August/2026 08:32:40 PM
26/August/2026 08:32:40 PM

12906511834

Robo Dog / Community Demonstration Pilot

26/August/2026 08:32:40 PM

12906511834
12906511834
12906511834
12906511099

Robo Dog / Community Demonstration Pilot
Robo Dog / Community Demonstration Pilot
Robo Dog / Community Demonstration Pilot
Halloween Event 2026

22/September/2026 06:50:30 PM
26/August/2026 08:46:45 PM
22/October/2026 08:33:32 PM
26/August/2026 08:32:40 PM

12906512058

CivicRec Exercise Class / Monthly Pass Configuration

26/August/2026 08:32:41 PM

12906511917
12906511917
12906481657
12906481657
12906710778
12906693911
12906680451
12906732463

HR Website Revamp
HR Website Revamp
Quarterly Community Paint Night
Quarterly Community Paint Night
Leading Effectively in the Public Sector
Grand Opening – Maple Meadows Phase I
Liebert Cassidy Whitmore Webinar: Managing the Marginal Employee
Saltor's Distributing – Expansion

26/August/2026 08:32:40 PM
26/August/2026 08:48:14 PM
26/August/2026 08:32:40 PM
15/October/2026 05:01:04 PM
26/August/2026 08:52:04 PM
26/August/2026 08:53:20 PM
26/August/2026 08:54:54 PM
26/August/2026 08:58:07 PM

12906822061

IT Analyst – Updated Job Description & Title

26/August/2026 09:06:26 PM

12906822061
13044323384
13107778637
13302203576
13304527595
13304582634

IT Analyst – Updated Job Description & Title
Comm Dev Website Updates
Ed Ray Lighting Project
CUHS Class of 2027 - Grad Night
Coarsegold Rodeo Grounds
Senior Center Kitchen Refurbishment

22/October/2026 05:18:57 PM
15/October/2026 04:57:58 PM
22/September/2026 06:49:46 PM
15/October/2026 04:59:02 PM
15/October/2026 07:57:45 PM
22/October/2026 05:17:32 PM

13362698921

Chowchilla Lioness Lions Autumn Fest Dinner

22/October/2026 08:25:59 PM

13362781274

Trinity Pregnancy Resource Dinner - October 10, 2026

22/October/2026 08:29:22 PM

Recommendation: The Council Update lists multiple unrelated events (Lions Club Fireworks Show 7/5; Chowchilla Rotary Dinner 8/1). Consider splitting these into separate subitems so
each can be tracked and reported on its own.
Cathy stated there is no increase in funds (#9) to the District. Will review and speak with Rod.
Updated draft version sent to Trinette and Rod to answer a list of questions to finalize the document. Sent by email 8/18/26.
Track until Cal OES compliance is confirmed. Emergency Preparedness page created, necessary links/information added, and Fire section updated.
Open purchasing/equipment decision — pursuing purchase vs. rental for snow machines for the Christmas Tree Lighting event.
Under Consideration. Initially didn't seem to justify cost/reach, but vendor came back with a larger demonstration concept — considering whether there is a workable pilot.
Note: "Under Consideration" is not a current Status label on this board. Status has been left blank pending a decision to add that label or assign an existing one (e.g., Planning).
Sent updates and changes to contract
Emailed Carmen 8/25/26 asking more questions on what the program would look like — every other month workshop reaching up to 100 children.
We entered into a contract with them on 10-21-26 for six sessions every other month at the Edward Ray Building.
Recurring event project. Includes: Maze, costume contest, activity booths, food, booth-decorating prizes.
Still working through how the $40 monthly membership and 2-class-per-week registration/roster process should function. CivicPlus has been changing settings and it needs final
testing/implementation.
Employee Benefits, Salary Schedules, CITYWebNet/policies information revamped. Keep open until HR signs off that the web work is complete.
Updated Records Retention Schedule on CITYwebNet.
Ongoing/recurring program — not a one-time task. This is a recurring program and should be tracked as such (not closed out after a single event).
October paint night had only 2 registered. We will cancel and try again around December.
Date: 09/22/2026 | Time: 9:00 AM – 12:00 PM | Training: Leading Effectively in the Public Sector
Attend the Grand Opening of Maple Meadows Phase I. Location: 1618 Meadows Street. Date: Friday, September 25, 2026 at 10:00 AM.
Completed training on 8/25/2026 — Liebert Cassidy Whitmore Webinar: Managing the Marginal Employee.
Attend Saltor's Distributing Expansion event on September 2, 2026.
Updated job description and title submitted for review on 8/19/2026. The association does not agree with the modified IT Analyst job description. Pending: Would you like a meet and
confer meeting to discuss the reasons why the modified JD has not been accepted by the association?
Issues with the Union on proceeding because staff are on medical leave. Admin is working with City Legal on it.
Updated Housing by removing items per Denise.
Going out for Bid
Requested 16,500 for transportation of 3 buses to grad night.
Council Approved 5k from Council Contingency Funds
Received an estimate from Pat Dewall; waiting on another contractor's estimate. Notified Joeal that we need one more quote.
City table attendance tracking:
John Chavez +1 (2 attendees)
Additional Council members and guests will be added as confirmed.
City table attendance - October 10, 2026:
Waseem Ahmed +1 (2)
John Chaves +1 (2)
Jeff Troost +1 (2)
Denise Munoz +1 (2)
Total: 8 attendees.

Transit

Active Projects

Name
Transit Operations (FTA 5311)

Subitems

Transit Fleet Electrification (SB125)
Transit Compliance & Audits
TDA Application FY 26/27
LCTOP Electric Bus Procurement
LCTOP Free Fare Grant Application
SB 1 Funds for Transit Fleet Repairs
FTA 5311 2 New Paratransit Vehicles
FTA Request for Reimbursement FY 25/26
FTA 5311 Operation funds App
SB 125 Modernization and Electricficaltion Project
Title VI Plan for FY 26 - 29
Fleet Repairs

Subitems

CHP Annual Terminal Inspection

Planning
1 new full time driver

Name

Subitems

Completed

Name
CHP Annual Inspection of GPPV Buses
FTA 5339 Bus Purchase
TDA Application Indicators Doc

Subitems

SGR New Para Transit Van

Subitems
Reimbursement 2, Reimbursement 1
Name
Reimbursement 1
Reimbursement 2

Type
Program
Owner

Status
Active
Date

Phase
Done
Amount

Priority
Low
Submission date

Description
Ongoing transit operations funded through FTA Section 5311
Payment Rec'd Date

Project
Program
Project
Project
Project
Project
Project
Program
Program
Project
Program
Program
Owner

Planning
Active
Active
Planning
Active
Planning
Active
Planning
Planning
Planning
Active
Active
Date

Working on it
Working on it
Done
Stuck

Electrification of bus fleet and installation of charging stations
FTA Drug and Alcohol program compliance, audits, and required trainings
LTF , STA Funding

Program

Planning

Stuck
Working on it
Working on it
Working on it
Stuck
Working on it
Working on it
Amount
101.6
Working on it

Low
Medium
High
Low
Medium
Low
Medium
Low
Medium
Medium
High
High
Submission date
2026-06-26
High

Subitems
Reimbursement 1, Reimbursement 2
Name
Reimbursement 1
Reimbursement 2

Type
Application
Owner

Status
Planning
Date

Phase
Working on it
Amount

Priority
High
Submission date

Subitems

Type
Program
Project
Application
Owner

Status
Complete
Complete
Complete
Date

Phase
Done
Done
Done
Amount

Priority
High
High

Description

Submission date

Payment Rec'd Date

Project

Complete

Done

Medium

Oil Change on 21 & 23
Name
Oil Change on 21 & 23

Reimbursement 1, Reimbursement 2
Name

Reimbursement 1
Reimbursement 2

LCTOP Funded

Payment Rec'd Date
2026-07-07

Description
Payment Rec'd Date

Transit

Item ID
11735635478
11735635747
11735635851
11735635851
12121537377

Updates

Item Name
Transit Compliance & Audits
Transit Fleet Electrification (SB125)
Transit Operations (FTA 5311)
Transit Operations (FTA 5311)

Created At
13/April/2026 04:28:20 PM
13/April/2026 04:28:11 PM
13/April/2026 04:28:01 PM
27/May/2026 09:07:00 PM

FTA 5339 Bus Purchase

27/May/2026 09:03:12 PM

Update Content
Includes Reasonable Suspicion training and audit prep
State funding awarded; coordination with MCTC
Annual funding application required
yes
The project consists of completing the grant application, being awarded and completing the
procurement process, and requesting reimbursement and closeout of project.

Item 3.7

REPORT TO THE CITY COUNCIL

CLICK HERE
TO RETURN TO
THE AGENDA

Meeting of: October 27, 2026
AGENDA SECTION:

Consent

SUBJECT:

Consideration of Quarterly Contracts Executed Report

PREPARED BY:

Rod Pruett, City Administrator

ATTACHMENTS:

Detail of Contracts Executed

REVIEWED BY
ADMINISTRATOR

☒

REVIEWED BY
ATTORNEY

☒

REVIEWED BY
FINANCE

☒

RECOMMENDATION:
Approve the Quarterly Contracts Executed Report for July 2026 through September 2026.
BACKGROUND:
Council approved the City Administrator to have the authority to execute contracts without City Council
prior approval up to $100,000 per Ordinance #536-26. Per the Resolution, a quarterly report is to be
presented that summarizes the contracts executed by the City Administrator under this authority.
REASON FOR RECOMMENDATION:
This report is a summary of the contracts that were executed and is an element of transparency for the
Council and the public. These contracts are executed prior to City Council approval in an effort to be more
efficient and was required by the Department of Housing and Community Development (HCD) to process
any documents related to grants and programs they oversee.
The authority was not limited to just HCD related programs for efficiency purposes and will fluctuate from
quarter to quarter. While the Resolution grants authority for all related documents for HCD, including
reimbursement requests or quarterly reports required by grants, this report is to summarize contracts
specifically and their costs. For example, a software contract or a copier lease…et cetera.
FISCAL IMPACT:
There were two contracts executed this quarter for a total of $39,644 Please see the attached spreadsheet
for the detail.
ALTERNATIVES:
Pull the item for further discussion.
ACTIONS FOLLOWING APPROVAL:
None.

CITY COUNCIL REPORT ON CONTRACTS EXECUTED PER ORDINANCE 536-26
QUARTER 7/1/2026 - 9/30/2026
Date
Entity/Person
9/21/2026 Chowchilla Memorial District Hospital
09.24.26

CoStar License Agreement

Type
Senior Center Services
Commercial Real Estate
Info/Analytics Platform

Amount
Description
$35,000.00 5-year contract. 17,500 biannual payments.

TOTAL CONTRACTS $

$4,644.00 1 year agreement. Monthly payments $387.00

39,644.00

Item 3.8
CLICK HERE
TO RETURN TO
THE AGENDA

REPORT TO THE CITY COUNCIL
Meeting of: October 27, 2026
AGENDA SECTION:

Consent

SUBJECT:

Informational Item Regarding Surplus Property

PREPARED BY:

Joe Roman, Deputy Director of Public Works

APPROVED BY:

Dustin Ensminger, Public Works Director

ATTACHMENTS:

N/A

REVIEWED BY
ADMINISTRATOR

☒

REVIEWED BY
ATTORNEY

☒

REVIEWED BY
FINANCE

☒

RECOMMENDATION:
N/A – This is a follow up providing more information as requested by City Council at the October 13, 2026,
city council meeting.
BACKGROUND:
At the meeting on Tuesday October 13th, the City Council removed “Item 3.3 Consideration of a Resolution
for Declaration of Surplus Property” from the consent calendar and requested more information to be
presented at a future council meeting.
After further review, staff determined that Chowchilla Municipal Code (“CMC”) section 4.04.050, does not
require a resolution of the City Council to sell surplus property. CMC section 4.04.050 authorizes the City
Administrator or designee to “[s]ell, trade or otherwise dispose of surplus supplies, equipment, vehicles
and any other surplus property belonging to the city.”
As requested by City Council, this item is being presented again, however, as an information item making
City Council aware that surplus items were designated and disposed of in accordance with the City’s
municipal code. All items except the street sweeper were sent to auction at the Mulrooneys Public Auction
in Madera County for public auction on Saturday October 24, 2026. The street sweeper is planned to be
sold to an outside agency for the total amount of $72,500. Due to the condition and specialty nature of the
street sweeper, efforts were made by staff to locate potential buyers to maximize the return value of the
equipment.
The following is a list of the items determined to be surplus and disposed of accordingly:
•
•
•

2020 Freightliner Street Sweeper (CNG) PW – VIN 1FVAC4FT9LHKZ1001 CNG. The city no
longer has a working CNG fuel station.
2014 Ford F250 (CNG) PW – VIN #1FD7X2A6XEEA23039. Replacement scheduled due to age
and CNG equipment repairs.
2012 Ford E-450 Transit – VIN #1FDFE4FS4CDA11717. It has reached the end of its useful life
and has been replaced.

•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•

2014 Ford Taurus PD Unit – VIN #1FAHP2MT3EG120300. Blown engine turbo.
2020 Ford Explorer PD Unit – VIN #1FM5K8AC4LGB76208. Out of service, needs part, not worth
the repairs.
2015 Ford Explorer PD Unit – VIN #1FM5K8AR9FGA94404. Blown transmission.
2014 Toyota Prius Admin – VIN #JTDKN3DP5E3058310. Replaced with new vehicle - Nissan
Rogue.
2014 Toyota Prius PD – VIN #JTDKN3DP9E3058309. Replaced with new vehicle -Nissan Rogue.
1978 John Deer JD670-A Grader PW– Serial #6707463. Outdated and unsafe to operate, has not
been used for 25 years.
1955 Ford 8N Tractor PW. Old and has been parked for 20 years.
1995 Ford Dump Truck PW – VIN 1FDWF80CXSVA16919. Diesel engine out of compliance for
emissions, needs new brakes and water pump.
1993 Spray Utility Truck PW - VIN #1M9EJ33J0PS3. Repairs needed, not worth repairing.
Texas Bragg Dump Trailer PW – VIN 17XFD1029Y1004073. Outlived its use life, not worth repairs.
Jacobsen Flatbed Trailer PW – VIN #1J9DE2G201F015526
1945 Military Surplus Trailer PW – VIN #CA 670110
Ditch Witch Trencher 1620KE PW – Serial #1L0216. Not operable.
Hustler 72” Mower PW– Serial #05091386. Not operable.
Police Radar Sign – VIN K9BSO814///WK118945. Towable radar sign.
Bucket Attachment PW – Old outdated equipment.
Ammco Brake Lathe PW – Outdated and unusable.
Gem Electric Cart e4 Fire Dept – #VIN #52CG4AGA3J0017040
Gem Electric Cart e4 PD – VIN #52CG4AGA5J0017010
Well Motor – Well 1 was destroyed in 2017 and the motor horsepower is not adequate for any
existing wells for a backup.
Hoist Rotary – 12,000 lb hoist
Miscellaneous – Electric push mower, 17 empty totes, small equipment (chain saws, weed eaters,
blowers and pumps, old office furniture.
Miscellaneous – Electric push mower, 17 empty totes, small equipment (chain saws, weed eaters,
blowers), trash pumps, unusable barricades, old office furniture.

REASON FOR RECOMMENDATION:
Disposal of city surplus property with maximum return on surplus items rather than disposing of items at
landfill or recyclers.
FISCAL IMPACT:
No negative impact. There will be some out-of-pocket expenses to transport vehicles to sale site. Sale will
generate some income to city by selling items the city can no longer use.
ALTERNATIVES:
N/A
ACTIONS FOLLOWING APPROVAL:
N/A

Item 3.9

REPORT TO THE CITY COUNCIL

CLICK HERE
TO RETURN TO
THE AGENDA

Meeting o