On the agenda: Travelers Rest October 15, 2026 City Council Meeting Agenda Packet — license plate reader (Oct 15)

City of Travelers Rest
City Council Meeting Agenda
Thursday, October 15, 2026
6:00 p.m.
City Hall Council Chambers
Please join us at City Hall in Council Chambers or on our YouTube Channel at:
https://www.youtube.com/@cityoftravelersrest6747
Civility Pledge: I pledge to build a stronger and more prosperous community by advocating for
civil engagement, respecting others and their viewpoints, and finding solutions for the
betterment of my city.
1. Call to Order and Pledge of Allegiance
Mayor Amidon will lead the Pledge of Allegiance
2. Invocation
Councilmember Lane
3. Approval of the Minutes of Previous Meeting
a. Regular Council Meeting on September 17, 2026
4. Citizen Participation (Speakers limited to 5 minutes)
a. None
5. Ordinances & Resolutions for Second Reading
a. O-13-26 FY2027 Budget Amendment
6. Committee Reports
a. Public Works Committee report from October 5, 2026- Chair Lane
b. Public Safety Committee report from October 5, 2026- Chair Byers
c. Planning & Development Committee report from October 5, 2026- Chair James

d. Review Ways & Means financial report for September 2026- Chair Bumgarner
7. Ordinances and Resolutions for First Reading
a. None
8. Old Business
a. None
9. New Business
a. Body Worn Camera Grant Approval
b. In Car Video Camera Grant Approval
c. Highway Safety Grant Approval
10. Miscellaneous Matters
a. Administrative Update
11. Adjournment

CITY OF TRAVELERS REST
REGULAR COUNCIL MEETING MINUTES
Thursday, September 17, 6:00 p.m.
City Hall Council Chambers
Council Present:

Mayor Brandy Amidon, Committee Members Grant Bumgarner,
Shaniece Criss, Catherine James, Sherry Marrah, Kelly Byers, and
Sheryl Barbosa

Staff Present:

Shannon Herman, City Administrator; Ben Ford, Police Chief; Jay
Martin, Planning Director; Carson Ruffrage, City Clerk; Phillip Tate,
Director of Public Works; Lee Carter, Assistant Fire Chief; Tim Kelly,
Police Captain; David Garland, Assistant Director of Public Works

Absent:

Lisa Lane and Jon Campbell

Notices of this Committee Meeting of City Council were provided to the Greenville News,
social media outlets, the City’s website, and any individual requesting a copy of the agenda
informing them of the date, location, and time of the meeting.

1. Call to Order and Pledge of Allegiance
a. Mayor Amidon called the meeting to order at 6:00 p.m.
b. Council and staff recited the Pledge of Allegiance
2. Invocation
a. The Invocation was given by Councilmember Marrah.
3. Approval of the Minutes of Previous Meeting
a. Mayor Amidon called for a motion to approve the minutes for the Special
Council Meeting held on August 10, 2026. Councilmember Bumgarner
motioned to approve. Councilmember Barbosa seconded the motion,
which carried unanimously.
b. Mayor Amidon called for a motion to approve the minutes for the Regular
Council Meeting held on August 20, 2026. Councilmember Criss motioned

to approve. Councilmember Bumgarner seconded the motion, which
carried unanimously.
4. Citizen Participation
a. None.
5. Ordinances & Resolutions for Second Reading
a. None.
6. Committee Reports
a. Chair Lane provided a summary of the Public Works Committee report from
September 8, 2026.
b. Chair Byers provided a summary of the Public Safety Committee report
from September 8, 2026.
c. Chair James provided a summary of the Planning & Development
Committee report from September 8, 2026.
d. Chair Bumgarner provided a summary of the Ways and Means Committee
report from August 2026.
7. Ordinances and Resolutions for First Reading
a. Councilmember Bumgarner made a motion to approve Ordinance O-13-26
to Amend the City of Travelers Rest Fiscal Year 2026- 2027 General Fund
Budget. He explained that the Budget is a living document that occasionally
requires adjustments. The amendment accounts for $2.6 million in state
infrastructure grants, including funding for the Trailblazer Park stormwater
retention pond and a pass-through grant for the YMCA pool, while updating
revenue figures to reflect more accurate actual amounts.
i.

Administrator Herman explained that the Capital Budget line item
was adjusted from the Finance Committee presentation to reflect
the Capital Lease and interest funds as a roll-forward from the prior
year’s fund balance. She clarified that the change does not affect the
amount spent or the ending fund balance and was made as an
accounting cleanup.

ii.

Councilmember James seconded the motion, which carried
unanimously.

8. Old Business

a. None.
9. New Business
a. Councilmember Barbosa made a motion to approve Resolution R-04-26 to
adopt the 2026 Greenville County Multi-Jurisdictional Hazard Mitigation and
Resiliency Plan. This resolution formally adopts the 2026 Greenville County
multi-jurisdictional hazard mitigation and resilience plan for the City of
Travelers Rest. The plan identifies goals and actions to reduce long-term
risk to people and property from the natural hazards and disasters,
demonstrating the City's commitment to be prepared and resilient. Future
updates of the plan after the current approval period will require a separate
adoption open for discussion. Councilmember Bumgarner seconded the
motion, which carried unanimously.
b. Councilmember Marrah made a motion to approve the Greater Greenville
Sanitation Intergovernmental Agreement. This agreement establishes a
three-year partnership between the City of Travelers Rest and Greater
Greenville Sanitation for the residential and commercial garbage, leaf, and
yard waste collection beginning July 1st of 2026. The City will pay $15.25 per
designated residence or business per month plus applicable disposal fees.
The agreement includes the annual fee adjustments, the allowance of a fuel
surcharge based on increases in diesel cost, and outlines each party's
responsibilities, payment, and termination provisions in the process of
future amendments or renewals.
i. Councilmember Barbosa asked whether the annual fee adjustment
provision in the agreement is standard, noting that the parties are
required to negotiate between May 15 and June 30 regarding
increased costs, while the agreement itself is for three years.
Administrator Herman explained that the annual adjustment
provision primarily allows for changes in fuel costs or significant
increases in labor rates. She noted that collection rates are generally
set for the three-year agreement, with only certain additional fees
subject to adjustment, and that such adjustments have not occurred
during her tenure.
ii. Councilmember Barbosa seconded the motion, which carried
unanimously.

c. Councilmember Bumgarner made a motion to approve Resolution R-05-26
to Provide a Local Match for the Municipal Association of South Carolina Big
Idea Grant and Following its Procurement Policy when Securing Services
and Products with Grant Funds. This resolution commits the City to
providing a minimum of a $5,000 Local Match for its application for the
$100,000 MASC Big Idea Grant to Fund the Travelers Rest Illuminated Public
Art Gateways project. It also commits the City to follow its established
Procurement Policy when purchasing services or products with the grant
funds and authorizes submission of the grant application by the September
25th, 2026, deadline. Awards will be made in late October. Councilmember
Marrah seconded the motion, which carried unanimously.
d. Seamon Whiteside presented the final Parks Master Plan to Council, which
was developed with support from Matrix for operations and staffing
analysis. The plan incorporated site conditions, 621 community survey
responses, staff feedback, and long-term City goals, with a focus on
connectivity, smart growth, small-town character, accessibility, and
sustainability. Highlights from their presentation include:
i. Park Scope: The plan covers Trailblazer Park, Gateway Park, Athens
Park, and the Tubbs Mountain Tract. Spring Park was also
completed, but omitted because its existing Master Plan remains
acceptable to Upstate Forever and the Travelers Rest Historical
Society.
ii. Operations and Maintenance: Matrix determined that full build-out
of the proposed plans could increase park maintenance needs by
approximately two full-time-equivalent employees, which could be
addressed through City staff, contractors, or a combination.
Trailblazer would have the highest maintenance needs, followed by
Gateway, Athens, and Tubbs.
iii. Community Priorities: Survey and staff feedback identified parking,
pickleball courts, bike trails, bouldering, passive green space,
updated playgrounds, and improved connectivity as key priorities.
iv. Trailblazer Park: The plan envisions Trailblazer as a larger regional
and community attraction with a future splash pad, pickleball
courts, bouldering plaza, event field, additional parking, enhanced
stadium seating, ADA connections, expanded trail access, and a

pond. The plan also seeks to improve access across the park’s
significant grade change.
v. Gateway Park: The proposed improvements focus on making
Gateway safer, more accessible, pedestrian-focused, and
connected to Downtown, including a flagship playground, skate
park, hammock grove, pickleball courts, improved pathways, and a
pedestrian circulation loop around the park. The plan proposes
making the roadway through the park pedestrian-friendly while
retaining the ability to reopen it for vehicles and maintenance, with
space for food trucks and vendors and bollards that allow the
roadway to be closed or opened as needed.
vi. Athens Park: Improvements focus on enhancing the existing
neighborhood park with ADA-accessible pathways, expanded
gardens, improved basketball/pickleball facilities, and a more formal
entrance, while exploring a future connection to the Swamp Rabbit
Trail.
vii. Tubbs Tract: The plan emphasizes natural-area preservation and
connectivity, including parking, a multi-use trail along the creek,
pedestrian seating, creek crossings, connections to the
Prisma/Swamp Rabbit Trail network, and safer road crossings.
viii. Phasing and Implementation: The Master Plan incorporates the
penny tax project tiers to show how improvements could be phased.
Seamon Whiteside recommended beginning due diligence and site
planning approximately 18–24 months before anticipated
construction, with projects expected to be completed in multiple
phases rather than all at once.
ix. Costs: Opinions of probable cost were provided for each park, but
the presenters emphasized that the figures are preliminary
estimates and should not be treated as final project costs.
x. After the presentation, the following questions were asked by
Councilmembers and answered by both Seamon Whiteside and
Administrator Herman:
1. How will the Trailblazer power and sewer easements affect
the design? The easements were incorporated into the

planning, and no improvements are proposed within the
power easement area where the existing trails are located.
2. Can the Trailblazer walking and running track be
preserved? Yes. The design can be adjusted to retain or
relocate the track, although this would need to be
balanced with the proposed additional parking. The track is
a Tier 2 item.
3. Can Trailblazer parking remain environmentally friendly?
Yes. Grass pavers and similar materials could provide
parking while preserving more green space.
4. Will the Trailblazer restroom and Aerial Adventure Park
remain in the plan? Yes. The restroom remains, and the
Aerial Adventure Park concept is based on the approximate
footprint of Flying Rabbit and would likely be third-party
operated.
5. How will Gateway Park access work? The proposed Center
Street connection would provide controlled maintenance,
fire, and emergency access, while public vehicle access
through the park would be limited. Parking on both sides
would provide access to the park.
6. Why is a new Gateway access point needed? The City does
not own the existing access, creating potential liability and
future access issues. The new connection would provide
City-controlled access and improve safety near the traffic
signal.
7. Will Gateway provide ADA access to the park amenities?
Yes. ADA parking and accessible pathways would connect
to the playground and other amenities.
8. Why is the wooded area at Gateway undeveloped? The area
is steep, contains a stream, and lacks access from
Henderson Drive, so it will remain natural.
9. Will the Athens and Trailblazer community gardens
remain? Yes. The Athens garden would be expanded to
approximately twice its current size, while the Trailblazer

garden would remain with additional amenities added
nearby.
10. Who will fund the Tubbs Tract connections? The LIVA
developer will construct a multi-use path along its
property, while the City would fund the park portion and
street crossing. The City is also exploring economic
development funds to extend connections from Harmony
Ridge.
11. Why is the Tubbs Mountain crossing located where shown?
It is considered the safest location based on sight distance
and vehicle speeds, and the City does not want
pedestrians crossing directly near LIVA.
12. Does Council need to approve the Parks Master Plan? It
was not an action item at the meeting, and staff will
confirm whether formal approval is required.
13. Will Spring Park be a City park? No. It is owned by the
Travelers Rest Historical Society and protected through
Upstate Forever, but the Historical Society intends for it to
remain publicly accessible. The City has an agreement with
the Historical Society regarding the Dicey Langston
Heritage Garden and Charters of Freedom.
10. Miscellaneous Matters
a. City Administrator Shannon Herman gave an update on the following items:
i. The City presented ongoing infrastructure work on Poinsett Highway
and Main Street at the recent Chamber of Commerce meeting and
highlighted the upcoming holiday schedule.
ii. Scarecrow applications are underway, and Movies in the Park will be
held the first weekends of October, November, and December.
iii. Staff have begun working with merchants on the Holiday Hop and
Christmas Parade, encouraging customers to visit local businesses.
iv. The City’s new economic development webpage has launched and
has been well received.

v. Administrator Herman attended the Duke Energy Regional Board
meeting in Greenville, which included the CEO of Duke Carolinas
and representatives from municipalities and public agencies.
vi. The City will hold a grand reopening for Poinsett Highway on October
1 at 10 a.m., with representatives from SCDOT, C-Funds, and other
partners attending and local merchants invited to showcase their
businesses.
vii. Mayor Amidon praised the City’s efforts to support local businesses
by providing events, resources, and opportunities to help create
positive experiences for customers, and she thanked Council for
participating in the successful Charters of Freedom dedication,
despite the heat.
12. Adjournment
a. Councilmember Bumgarner made a motion to adjourn. Councilmember
James seconded the motion. The motion to adjourn passed unanimously at
6:56 p.m.

_________________________________________________________ Brandy Amidon, Mayor

__________________________________________________Shannon Herman, City Administrator

Completed by_____________________________________________ Carson Ruffrage, City Clerk

STATE OF SOUTH CAROLINA )
COUNTY OF GREENVILLE
CITY OF TRAVELERS REST

)

ORDINANCE NUMBER O-13-26

)

AN ORDINANCE RELATING TO THE FISCAL AFFAIRS OF THE CITY OF
TRAVELERS REST, MAKING APPROPRIATIONS THEREFORE, AND LEVYING
TAXES AND FEES FOR THE FISCAL YEAR BEGINNING JULY 1, 2026 AND ENDING
JUNE 30, 2027; TO PROVIDE FOR BUDGET CONTROL OF SAID APPROPRIATIONS
BY THE TRAVELERS REST CITY COUNCIL AND SUCH OTHER MATTERS RELATED
THERETO EFFECTIVE JULY 1, 2026.

BE IT ENACTED by the Travelers Rest City Council:
Section 1:
There is hereby levied upon the taxable property within the City limits of Travelers
Rest, South Carolina for the fiscal year beginning July 1, 2026 and ending June 30, 2027
an ad valorem tax of 82.9 mills on every dollar of assessed valuation which combined
with other anticipated revenue accruing to the City of Travelers Rest shall be sufficient to
produce $9,293,968 in revenues to wit:
Revenues:
Ad Valorem & Motor Vehicle
Utility Franchise Fees
Business Licenses/Registration

Insurance Fees
Aid To Subdivisions
Manufacturer Tax
Telecommunications Tax
Fines/Forfeitures
Police Grants
Merchant's Inventory Tax
Accommodations Tax Revenue
Public Works Fee
Investment Earnings
Furman Fire Fee
Building Permits/Inspection Fees
Grants/Miscellaneous
North Greenville University
Other Financing Sources

$
4,211,599
$
670,402
$
1,029,834
$
1,256,0001,280,000
$
205,523250,000
$
125,723
$
12,000
$
117,000
$
225,000
$
18,962
$
29,038
$
55,136
$
195,000
$
225,907
$
471,696
$
110,000
$
20,000
$
335,148346,308

TOTAL ANTICIPATED REVENUE

$
9,313,9689,393,605

Section 2:
All of the appropriations in this ordinance shall be disbursed in accordance with
the Annual Budget document adopted by the Travelers Rest Council on June 18, 2026,
incorporated herein by reference.
Section 3:
There is hereby appropriated from the General Fund of Travelers Rest, South
Carolina, the following amounts of money, for the corporate purposes of Travelers Rest
for and during the period beginning July 1, 2026, and ending June 30, 2027, to wit:
Expenditures:

Department

Sanitation
Public Services
Bond Indebtedness
Capital Outlay
Transfer to Capital Projects Fund

Amount
$
11,00015,000
$
68,060
$
441,116498,296
$
238,682
$
922,9011,016,576
$
114,000
$
3,791,5023,705,112
$ 2,138,507
$
414,540425,700
$
750,056
$ 1,114,244
$
41,500
$
550,000

TOTAL EXPENDITURES

$
10,596,108675,733

Legal
Mayor/Council
Non-departmental
Municipal Court
Administrative
Building Codes
Police Department
Fire Department

Section 4:

All appropriations are conditional and proportionate, and are subject to
proportionate increase, reduction, or transfer from on appropriation category to another
within the ordinance upon motion duly made and carried by majority vote of the Council
at any regular or special meeting of Council.
Section 5:
The attached and herein incorporated Fee Schedule (Attachment “A”) is hereby
approved as if fully set forth verbatim herein as part of this Ordinance and which City
Council may from time to time amend in any subsequent annual or supplemental budgets
unless otherwise amended by City Council at other times;
Section 6:
The attached and herein incorporated Capital Improvement Plan (Attachment “B”)
is hereby approved as if set forth verbatim herein as part of this Ordinance and which
City Council may from time to time amend in any subsequent annual or supplemental
budgets unless otherwise amended by City Council at other times;
Section 7:
If any section of this ordinance shall be declared invalid it shall not be construed
to affect the validity of any other section hereof.
Section 6:
This ordinance shall take effect on the first day of July, 2026.
DONE, RATIFIED, AND PASSED this__18th 15th __day of JuneOctober, 2026.
____________________
Brandy Amidon, Mayor
ATTEST:
____________________________
Carson Ruffrage, City Clerk-Treasurer
REVIEWED:
Shannon Herman, City Administrator
Introduced:_________
1st Reading_________
2nd Reading_________
Public Hearing_______

ity of Travelers Rest, South Carolina
Capital Planning Model
General Fund
Actual
2024
Revenues:
Taxes
Property Taxes
Furman Fire Fee
Accommodations Tax
Manufacturers Tax
Merchants Inventory Tax
Telecommunications Tax
Total - Taxes

Actual
2025

Budget
2026

Projected
2027

Projected
2028

Projected
2029

3,576,283
160,000
89,325
121,645
18,489
11,925
3,977,667

3,950,360
209,687
108,509
125,983
18,977
12,014
4,425,530

4,042,940
221,477
28,750
121,645
18,673
11,329
4,444,814

4,211,599
225,907
29,038
125,723
18,962
12,000
4,623,229

4,411,599
225,907
29,038
124,466
19,152
11,880
4,822,041

4,499,831
225,907
29,038
123,221
19,343
11,761
4,909,101

Licenses and Permits
Business License
Franchise Taxes (Fees)
Insurance Fees
Building Permits and Inspection Fees
Total - Licenses and Permits

926,945
663,592
1,124,352
516,290
3,231,179

1,230,337
667,849
1,252,371
481,008
3,631,565

1,019,639
676,864
1,146,839
512,713
3,356,054

1,029,834
670,402
1,280,000
471,696
3,451,932

1,229,834
690,514
1,331,200
512,743
3,764,291

1,217,536
711,229
1,384,448
517,870
3,831,084

Other Income
Fines and Forfeitures
Investment Income
School District (Police Salary Grants)
Aid to Subdivisions
Public Works Fees
County Recreation
Grants (Miscellaneous)
Other Income and Appropriations of Fund Balance
Total - Other Income

111,061
73,549
203,488
70,942
109,378
576,396
1,144,814

153,931
211,784
231,887
203,657
51,868
77,173
194,591
1,124,891

117,000
135,000
203,000
205,523
55,081
109,378
235,076
1,060,058

117,000
195,000
225,000
250,000
55,136
110,000
366,308
1,318,444

118,170
196,950
225,000
252,500
55,687
110,000
437,440
1,395,747

119,352
198,920
225,000
255,025
56,244
110,000
506,407
1,470,947

8,353,660

9,181,986

8,860,927

9,393,605

9,982,079

10,211,132

Expenditures:
Administrative
Salaries
Social Security / Medicare
Retirement
Group Health Insurance
Workers Compensation
Miscellaneous
Supplies
Employee Training and Travel
Financial Services
Total - Administrative

338,185
24,295
56,444
89,359
2,489
44,546
1,446
2,297
65,169
624,230

432,775
30,808
72,169
110,875
2,497
38,608
2,638
4,672
56,889
751,931

496,939
37,098
90,005
141,681
2,497
65,500
3,000
10,000
62,000
908,720

596,374
45,623
109,792
134,484
2,803
55,000
2,500
7,000
63,000
1,016,576

614,265
46,992
113,086
150,622
2,887
55,000
2,550
7,000
63,000
1,055,402

632,693
48,401
116,478
168,697
2,974
55,000
2,601
7,000
63,000
1,096,844

Mayor/Council
Salaries
Social Security / Medicare
Workers Compensation
Seminars / Travel
Council Expenses
Total - Mayor/Council

37,656
2,881
22
9,934
1,977
52,470

44,044
3,369
154
8,289
6,669
62,525

48,197
2,982
376
18,000
7,700
77,255

46,781
3,579
10,000
7,700
68,060

48,184
3,686
10,000
7,700
69,571

49,630
3,797
10,000
7,700
71,127

887
887

13,530
13,530

10,000
10,000

15,000
15,000

15,000
15,000

15,000
15,000

59,433
1,088
38,080

61,609

61,609
3,500
-

84,433
2,500
-

84,433
2,500
-

84,433
2,500
-

Proposed operating revenue:
Recurring Annually
Structured
Total revenues

Legal
Council Advice
Total - Legal
Non Departmental
Tort Liability Insurance
Workers Compensation Insurance
Equipment Lease
Utilities

Page 1

1,219
39,763

Street Lights
Postage / Postage Meter
Computer IT Support
Advertisement / Ads
Vehicle Insurance
Casualty Insurance
Envelopes / Letterhead
Traffic Signals
Professional Fees
Miscellaneous
Dues
Internet, Phone and Fiber
Employee Appreciation
Sales and Use Tax Expense
Social Security / Medicare
Retirement
Group Health Insurance
Public Relations
Compensation Study Improvements
Fax Copy Computer Paper
Flags
County Stormwater Fee
Greenville Area Dev. Corp
Façade Improvement Program
Supplies
Total - Non Departmental

13,297
2,497
26,595
877
54,062
28,798
78
483
119,382
2,845
32,250
5,306
31,182
416,253

Municipal Court
Salaries
Social Security / Medicare
Retirement
Group Health Insurance
Workers Compensation
Office Equipment Repair / Maintenance
Schools and Seminars
Cellular Phones
SC Code Supplies (previous in 25-Gen Supplies)
Travel Expense
Court Operations
Legal
On Call / Trips
Jail Fees
Total - Municipal Court

66,818
4,632
10,555
7,847
117
348
2,527
661
505
2,587
5,650
36,052
74,645
212,944

Police
Salaries
Overtime
Social Security / Medicare
Retirement
Group Health Insurance
Workers Compensation
Vehicle Operating
Vehicle Maintenance
Telephone / Pager
Equipment Repair
Equipment
Supplies
Uniforms and Clothing
Employee Training
Other Expenditures
Total - Police
Public Services
Salaries
Overtime
Social Security / Medicare
Retirement
Group Health Insurance
Workers Compensation
Telephone

Page 2

14,755
3,968
33,740
1,053
60,454
34,272
1,242
560
37,228
14,318
2,845
36,971
13,055

498,296

3,000
34,000
1,100
81,333
56,000
1,300
25,000
16,000
3,000
95,180
28,500
30,000
1,300
250
4,800
600
30,000
498,296

3,000
34,000
1,100
81,333
56,000
1,300
25,000
16,000
3,000
95,180
28,500
30,000
1,300
250
4,800
600
30,000
498,296

1,190
207
49
1,857
5,700
17,190
23,400
28,553
177,154

76,610
4,713
11,435
11,951
290
2,500
400
2,000
3,000
2,000
19,000
33,780
67,000
234,678

78,827
4,883
11,846
12,226
300
2,500
400
1,000
3,000
5,700
19,000
39,000
58,000
238,682

81,192
5,029
12,201
13,693
309
2,500
400
1,000
3,000
5,700
19,000
39,000
58,000
241,025

83,628
5,180
12,567
15,336
318
2,500
400
1,000
3,000
5,700
19,000
39,000
58,000
245,630

1,571,782
55,116
120,690
315,675
331,449
49,264
64,622
39,267
14,606
3,516
67,851
38,384
12,889
15,848
53,588
2,754,547

1,648,755
146,676
131,885
341,572
401,197
50,353
54,185
53,778
16,772
3,186
65,030
6,849
14,112
20,793
42,861
2,998,004

1,962,725
80,000
146,985
382,565
516,315
74,360
65,000
35,000
15,000
3,500
64,870
11,500
13,000
45,000
52,200
3,468,020

1,943,944
123,976
155,557
420,002
648,520
85,355
65,000
35,000
16,000
3,700
76,358
7,500
14,000
48,000
62,200
3,705,112

2,002,262
127,695
160,224
432,602
726,342
87,916
65,000
35,000
16,000
3,700
76,358
7,500
14,000
48,000
62,200
3,864,799

2,062,330
131,526
165,030
445,580
813,503
90,553
65,000
35,000
16,000
3,700
76,358
7,500
14,000
48,000
62,200
4,036,281

165,743
11,657
28,898
64,648
5,997
1,184

203,613

220,005
10,000
15,853
38,331
73,146
4,862
1,800

289,431
10,300
22,914
49,331
75,760
6,620
2,000

298,114
10,609
23,601
50,811
84,851
6,819
2,000

307,057
10,927
24,309
52,335
95,033
7,023
2,000

9,312
1,242
16
4,184
600
13,884
48,047
434,337

73,710
4,744
10,646
9,476
432

14,618
34,698
63,046
3,277
1,921

3,000
31,200
1,000
62,000
33,500
1,000
25,000
16,000
3,000
37,000
8,000
12,000
312,613
1,250
250
4,800
600
40,000
657,322

3,000
34,000
1,100
81,333
56,000
1,300
25,000
16,000
3,000
95,180
28,500
30,000
1,300
250
4,800
600
30,000

Building Permits and Maintenance
Street and Sign Repair
Vehicle Operating
Vehicle Maintenance
Animal Control
Equipment
Supplies
Engineering
Other Expenditures
Total - Public Services

26,538
56,322
9,058
4,148
1,500
28,454
19,659
2,000
10,325
436,131

22,375
110,480
11,089
9,044
3,267
2,724
2,716
2,300
93,944
579,112

42,000
45,000
10,000
6,000
9,400
3,200
3,600
5,000
171,350
659,547

Fire
Salaries
Non-Volunteer Overtime
Social Security / Medicare
Retirement
Group Health Insurance
Workers Compensation
Utilities
Building Maintenance
Vehicle Operating
Vehicle Maintenance
Telephone and Communications
Equipment Repair
Supplies
Uniforms and Clothing
Employee Training
Fire Safety and Prevention
Equipment
Other Expenditures
Building Codes and Enforcement
Total - Fire

888,466
33,089
67,119
182,837
226,942
56,585
17,517
14,186
24,491
47,737
3,317
17,663
2,802
11,091
8,068
8,825
43,498
2,839
1,657,072

956,552
58,289
73,949
196,546
263,625
46,242
16,982
11,522
15,581
40,473
3,210
18,969
3,379
12,482
8,483
1,500
22,555
11,695

Building Codes
Salaries
Workers Compensation
Vehicle Operating
Training and Travel
Contract Inspection
Supplies
Software
Total - Building Codes
Sanitation
Contract Services
Total - Sanitation
Total Existing Operating Expenditures
Capital Outlay:
General Government - Capital Improvements
Police Department Equipment
Motor Vehicles - Police
Fire Department Equipment
Public Services
Pay-Go projects (Dashboard)
Pay-Go Projects (CIP Tab)
Total Capital Outlay
Proposed Operating Expenses:
Recurring Annually
Structured
Total Existing Operating Expenditures
Existing Debt Service:
Principal
Interest
Total Existing Debt Service
Proposed debt service:
Principal

Page 3

1,762,034

50,000
57,500
12,000
6,000
3,200
3,600
9,000
152,400
750,056

50,000
57,500
12,000
6,000
3,200
3,600
9,000
152,400
770,505

50,000
57,500
12,000
6,000
3,200
3,600
9,000
152,400
792,386

1,106,613
25,000
85,650
223,856
277,508
63,577
26,000
40,500
6,000
36,200
5,000
12,000
12,000
2,000
25,000
14,800
1,961,704

1,170,336
60,000
92,132
258,734
296,245
72,260
26,000
42,500
4,600
36,200
5,500
12,000
12,500
2,500
26,000
21,000
2,138,507

1,205,446
61,800
94,896
266,496
331,794
74,428
26,000
42,500
4,600
36,200
5,500
12,000
12,500
2,500
26,000
21,000
2,223,660

1,241,609
63,654
97,743
274,491
371,610
76,661
26,000
42,500
4,600
36,200
5,500
12,000
12,500
2,500
26,000
21,000
2,314,568

100,000
14,000
114,000

100,000
14,000
114,000

100,000
14,000
114,000

74,129
12,689
86,818

3,000
99,027

76,000
14,000
90,000

316,299
316,299
6,557,651

372,201
372,201
7,249,855

338,993
338,993
8,406,239

425,700
425,700
8,969,989

483,840
483,840
9,336,098

550,620
550,620
9,734,752

21,500
36,000
57,500

18,500
23,000
41,500

20,000
23,000

43,000

20,000
23,690
150,000
193,690

-

-

-

-

47,584
268,126
257,539
59,000
632,249

96,027

77,287
451,881
52,718
76,045

657,931

-

656,414
162,862
819,276

-

633,786
152,610
786,396

840,299
182,528
1,022,827

-

930,784
183,460
1,114,244

-

954,186
160,298
1,114,483

-

777,568
136,340
913,908

-

Interest
Total Proposed Debt Service
Total expenditures

8,694,182

9,486,566

10,125,733

10,493,581

10,842,350

344,484

487,804

(625,640)

(732,128)

(511,502)

(631,218)

Other Financing Sources (Uses):
Loan and General Obligation Bond Proceeds
Transfer In from Hospitality Tax Fund
Transfer In from Accommodations Tax Fund
Transfer In from Other Funds (Sewer, Capital, Victim, Tree)
Transfer Out to Hospitality Tax Fund
Transfer Out to Accommodations Tax Fund
Transfer Out to Capital Projects Fund
Transfers Out to Other Funds
Total other financing sources (uses)

661,000
537,000
100,000
25,000
(197,000)
1,126,000

138,837

203,000
265,000
70,000
74,401
612,401

240,000
350,000
70,000
74,401
(550,000)
184,401

240,000
250,000
50,000
74,401
614,401

240,000
250,000
50,000
74,401
614,401

Net change in fund balances

1,470,484

(13,239)

(547,727)

102,899

(16,817)

Revenues over (under) expenditures

Fund Balance:
Nonspendable
Prepaid expenses
Total Nonspendable
Restricted
Other Purposes
2% Emergency Fund
Total Restricted
Unassigned
Unassigned
Total Unassigned
Total fund balances
Unassigned FB as % of Rev.
Target
Over (under) policy / target (%)
Over (under) policy / target ($)

Page 4

8,009,176

(500,000)
(361,163)

131,869
131,869

76,005
76,005

76,005
76,005

76,005
76,005

76,005
76,005

76,005
76,005

2,173,644
2,173,644

1,596,540
1,596,540

1,596,540
1,596,540

1,596,540
187,872
1,784,412

1,596,540
199,642
1,796,182

1,596,540
204,223
1,800,763

4,377,847
4,377,847
6,683,360

5,403,107
5,403,107
7,075,652

5,389,868
5,389,868
7,062,413

4,654,269
4,654,269
6,514,686

4,745,399
4,745,399
6,617,585

4,724,001
4,724,001
6,600,768

52.4%
50.0%
2.4%
201,017

58.8%
50.0%
8.8%
812,114

60.8%
50.0%
10.8%
959,405

49.5%
50.0%
-0.5%
(42,533)

47.5%
50.0%
-2.5%
(245,641)

46.3%
50.0%
-3.7%
(381,565)

City of Travelers Rest, South Carolina
Capital Model
Capital Projects
Actual
2024
Revenues:
Investment Income
Other Revenues
Accommodations Tax
C-Fund Matching Funds Allocation
Allocation of H-Tax Revenue Bond Funds
Earmarks (Infrastructure, YMCA Pool, Airpacks)
Accommodations Tax
Accommodations Tax
Grants
Proposed Operating Revenues
Recurring Annually
Structured
Total - Proposed Operating Revenues
Total revenues
Expenditures:
General Government / Non Departmental
Capital Outlay
Existing Capital outlay
Projects from CIP Tab
Total - Capital Outlay
Proposed Operating Expenses
Recurring Annually
Structured
Total - Proposed Operating Expenses
Existing Debt Service
Principal
Interest
Total - Existing Debt Service
Proposed Debt Service
Principal
Interest
Total - Proposed Debt Service
Total expenditures

Budget
2025

Budget
2026

Projected
2027

Projected
2028

74,063
1,750
-

40,000

39,600

1,226,324
1,334,878
-

75,813

2,601,202

100,000

-

808,884
808,884

5,362,924
5,362,924

Projected
2029

2,600,962
-

39,204
2,600,962
-

38,812
2,600,962
-

2,640,562

2,640,166

2,639,774

4,063,957
4,063,957

-

-

808,000
808,000

580,000
580,000

-

-

-

-

-

-

-

-

-

-

908,884

5,362,924

4,063,957

808,000

580,000

Revenues over (under) expenditures

(833,071)

(2,761,722)

(1,423,395)

1,832,166

2,059,774

Other Financing Sources (Uses):
Loan Proceeds
Transfer In from General Fund
Transfer In from Hospitality Tax Fund
Transfer In from Accommodations Tax Fund
Transfers Out General Fund
Total other financing sources (uses)

197,000
197,000

1,486,600
1,486,600

1,249,262 $0
550,000
(18,500)
1,780,762 531,500

100,000
100,000
(18,500)
181,500

100,000
100,000
(18,500)
181,500

Net change in fund balances

(636,071)

(1,275,122)

357,367 (891,895) 2,013,666

2,241,274

Fund Balance:
Nonspendable
Inventory
Total Nonspendable
Unassigned
Unassigned fund balance
Total Unassigned
Restricted
Capital Projects
Pay-Go projects
Total Restricted
Total fund balances

Page 1

-

-

-

-

2,788,715
2,788,715
2,788,715

2,541,683

2,541,683

497,279 1,746,541
497,279 1,746,541
497,279 1,746,541

-

854,646
854,646
854,646

-

-

-

-

2,868,312
2,868,312
2,868,312

5,109,586
5,109,586
5,109,586

City of Travelers Rest, South Carolina
Capital Planning Model

Capital Improvement Plan
1
On/Off
On
On
On
On
On
On
On
Off
On
On
On
On
On
Off
Off
Off
On
On
Off
On
On
On
On
Off

2
Description
N. Poinsett Hwy/Tubbs Mtn Parking Lot
Poinsett & Center Streetscape Phase I
Vehicles & Equipment
Dicey Park
Dicey Park
Dicey Park
Dicey Park Phase 1
Park Master Planning
Sidewalk Program
Deferred Maintenance
Downtown Beautification
Street Improvement Programming
Street Improvement Programming
Gateway Park Bathroom Improvement
Gateway Park Entrance Improvement
Track Improvement
Park Master Plan Improvements
Park Master Plan Improvements
Park Master Plan Improvements
Parks Master Plan
Emergency Preparedness
Fire Airpacks (Earmark)
YMCA Earmark

3
Fund / Revenue Source
Capital Projects Fund
Capital Projects Fund
Capital Projects Fund
Capital Projects Fund
Accommodations Tax Fund
Capital Projects Fund
Grant / Private Funding Source
Hospitality Tax Fund
Capital Projects Fund
Capital Projects Fund
Capital Projects Fund
Capital Projects Fund
Grant / Private Funding Source
Hospitality Tax Fund
Hospitality Tax Fund
Hospitality Tax Fund
Capital Projects Fund
Grant / Private Funding Source
Capital Projects Fund
Capital Projects Fund
Capital Projects Fund
Capital Projects Fund
Capital Projects Fund
Total
General Fund
Hospitality Tax Fund
Accommodations Tax Fund
Capital Projects Fund
Grant / Private Funding Source

7
2024

8
2025
200,000
2,654,020
80,500

40,000
11,500
35,000

9
2026
3,101,324
1,486,600
550,000
50,000

65,000
40,000
65,000
55,000

10
2027

11
2028

1,249,262

428,000

40,000
250,000
250,000

250,000

40,000
55,000
30,000
150,000
150,000

40,000
60,000
30,000

12
2029

13
2030

14
2031

2,020,000

40,000
60,000
30,000
150,000
150,000

40,000
75,000
35,000

40,000
75,000
35,000
150,000
150,000

300,000
23,000
200,000

200,000
23,000
100,000

300,000
23,000
100,000

753,000
580,000
173,000

2,393,000
2,370,000
23,000

773,000
600,000
173,000

300,000

150,000
23,000

500,000
250,000
250,000
23,000

65,000
38,733
270,962
1,830,000
-

3,021,020
3,021,020
-

5,412,924
50,000
5,362,924
-

4,526,957
40,000
4,063,957
423,000

1,081,000
808,000
273,000

September 30, 2026
Chief Ben Ford
Travelers Rest Police Department
125 Trailblazer Drive
Travelers Rest, South Carolina 29690
Dear Chief Ford:
I am pleased to provide you with a Grant Award in the amount of $10,047.48 from this agency’s BodyWorn Camera (BWC) Grant Program. This funding is being provided pursuant to SC Code of Laws §231-240 and must be applied to the initial purchase or reimbursement of expenditures as indicated in your
agency’s BWC Request for Financial Support document. To complete the contract for this award, it is
necessary for you, as the Official Authorized to Sign, to return the signed Grant Award within 30 days
from the date of this notification.
The Office of Highway Safety and Justice Programs (OHSJP) offers awardees the option to use electronic
or digital signatures to execute OHSJP award documents. The signed Grant Award document affirms
your acceptance of the award and your understanding of the special conditions for receiving and using the
funds. Your signed documents can be emailed to [email protected], or mailed to the address
below:
South Carolina Department of Public Safety
Office of Highway Safety and Justice Programs
ATTN: Mr. Johnny Price
Post Office Box 1993
Blythewood, South Carolina 29016
Thank you for your prompt attention to this matter. Should you have any questions, please do not hesitate
to contact Mr. Johnny Price, who serves as our BWC Grant Program Coordinator, at 803-896-7789.
Congratulations on your agency’s award! Our staff looks forward to working with you.
Sincerely,

Phil Riley
Director
cc: Johnny Price
Attachments

SOUTH CAROLINA DEPARTMENT OF PUBLIC SAFETY
OFFICE OF HIGHWAY SAFETY AND JUSTICE PROGRAMS
P. O. BOX 1993
BLYTHEWOOD, SOUTH CAROLINA 29016
BODY-WORN CAMERA GRANT PROGRAM
GRANT AWARD
Award Recipient:

Travelers Rest Police Department

Date of Award:

September 30, 2026

Amount of Award:

$10,047.48

Pursuant to the SC Code of Laws §23-1-240, the South Carolina Public Safety Coordinating Council
(SCPSCC) has been given oversight of the funding and disbursement of the “Body-Worn Cameras
(BWC) Fund.” The legislation states that the SCPSCC “…shall oversee the fund…and disburse the funds
in a fair and equitable manner, taking into consideration priorities in funding.” In accordance with the
above, your agency is being awarded funding to be used for the initial purchase or reimbursement of
body-worn camera (BWC)-related expenditures as indicated in your SF 2027 BWC Grant Program
application. This agreement shall become effective as of the Date of Award, contingent upon the
return of this form to the Office of Highway Safety and Justice Programs, signed by the
Chief/Sheriff/Director (Official Authorized to Sign) in the space provided below. This award must
be returned to the Office of Highway Safety and Justice Programs within 30 days of the Date of
Award.

ACCEPTANCE FOR THE SUBGRANTEE

__________________________________

ACCEPTANCE FOR THE SFA

_____________________________________
Phil Riley, Director
Office of Highway Safety and Justice Programs

THIS AWARD IS SUBJECT TO THE ATTACHED SPECIAL CONDITIONS.

BODY-WORN CAMERA GRANT PROGRAM
SPECIAL CONDITIONS
AWARDED AGENCY: Travelers Rest Police Department
AWARD DATE:

September 30, 2026

AUTHORIZED SIGNATURE ON THE BODY-WORN CAMERA GRANT PROGRAM AWARD
DOCUMENT IS INDICATIVE OF THE AWARDED AGENCY UNDERSTANDING AND AGREEING
TO THE STATED CONDITIONS BELOW.
* * * * * * * * * * * * * * * * * * * * * * * * * *
1) This award is contingent upon approval and availability of funds from the state funding source.
2) Your agency must use the awarded funds for Body-Worn Camera (BWC) -related
expenditures as indicated in your SFY 2027 BWC application.
3) Documentation of purchases for Body-Worn Cameras, BWC-related equipment and BWC-related
maintenance and/or storage, whether initial purchase or reimbursement, must be submitted, after
all items have been ordered, received, and paid, to the Office of Highway Safety and Justice
Programs (OHSJP) as soon as possible. Documentation must demonstrate clearly that any and all
procurement procedures operative within your agency have been followed.
4) Funds awarded to the agency may only be used for the intended purpose (i.e., purchase of Body
Worn Cameras, BWC-related equipment, and BWC-related maintenance and/or storage costs) of
the award. Funds awarded will be audited by the awarding agency.
5) Any proceeds received from the disposal of items previously purchased with BWC Grant Program
Funds must be used for the agency’s Body-Worn Camera Program.
6) Any and all items purchased with BWC Grant Program funds that are not authorized for the BWC
Grant Program will be the responsibility of the awarded agency.
7) Funds shall not be used to purchase spare batteries, printers or laptops.
8) The signed BWC Grant Program Cash Award document must be mailed to the OHSJP, or emailed
to Johnny Price at [email protected] within 30 days of the Date of Award specified on the
Cash Award document.

*

*

*

*

*

*

*

*

*

*

*

*

*

*

*

*

*

*

*

* * * * * * *
FOR OHSJP USE ONLY
* * * * * * * *

Cleared by: ______________________________

*

*

*

*

*

*

*

*

*

*

*

*

*

*

*

*

*

*

Date: ____________

September 30, 2026
Chief Ben Ford
Travelers Rest Police Department
125 Trailblazer Drive
Travelers Rest, South Carolina 29690
Dear Chief Ford:
I am pleased to provide you with a Grant Award in the amount of $5,276.53 from this agency’s In-Car
Video Camera (ICVC) Grant Program. This funding is being provided pursuant to South Carolina
Department of Public Safety Proviso 63.8 and must be applied to the initial purchase of expenditures as
indicated in your agency’s ICVC Request for Financial Support document. To complete the contract for
this award, it is necessary for you, as the Official Authorized to Sign, to return the signed award within 30
days from the date of this notification.
The Office of Highway Safety and Justice Programs (OHSJP) offers awardees the option to use electronic
or digital signatures to execute OHSJP award documents. The signed Cash Award document affirms
your acceptance of the award and your understanding of the conditions for receiving and using the
funds. Your signed documents can be emailed to [email protected], or mailed to the address
below:
South Carolina Department of Public Safety
Office of Highway Safety and Justice Programs
ATTN: Mr. David Colorado Garcia
Post Office Box 1993
Blythewood, South Carolina 29016
Thank you for your prompt attention to this matter. Should you have any questions, please do not hesitate
to contact Mr. David Colorado Garcia, who serves as our ICVC Grant Program Coordinator, at 803-8960754. Congratulations on your agency’s award! Our staff looks forward to working with you.
Sincerely,

Phil Riley
Director
cc:

David Colorado Garcia

Attachments

SOUTH CAROLINA DEPARTMENT OF PUBLIC SAFETY
OFFICE OF HIGHWAY SAFETY AND JUSTICE PROGRAMS
P. O. BOX 1993
BLYTHEWOOD, SOUTH CAROLINA 29016
IN-CAR VIDEO CAMERA GRANT PROGRAM
GRANT AWARD
Award Recipient:

Travelers Rest Police Department

Date of Award:

September 30, 2026

Amount of Award:

$5,276.53

Award Period:

July 1, 2026 – June 30, 2027

Pursuant to the SCDPS Proviso 63.8, the South Carolina Public Safety Coordinating Council (SCPSCC) has been
given oversight of the funding and disbursement of the “In-Car Video Camera (ICVC) Fund.” The legislation
states that the SCPSCC “…shall oversee the fund…and disburse the funds in a fair and equitable manner, taking
into consideration the DUI enforcement activity of the law enforcement agencies, with priority given to those law
enforcement agencies who prioritize DUI enforcement activity.” In accordance with the above, your agency is
being awarded funding to be used for the purchase of in-car video camera (ICVC)-related expenditures as
indicated in your SF 2027 ICVC Grant Program application during the grant period July 1, 2026 – June 30,
2027.
This agreement shall become effective as of the Date of Award, contingent upon the return of this form to
the Office of Highway Safety and Justice Programs, signed by the Chief/Sheriff/Director (Official
Authorized to Sign) in the space provided below. This award must be returned to the Office of Highway
Safety and Justice Programs within 30 days of the Date of Award.

ACCEPTANCE OF THE SUBGRANTEE

ACCEPTANCE FOR THE SFA

__________________________________

_____________________________________
Phil Riley, Director
Office of Highway Safety and Justice Programs

THIS AWARD IS SUBJECT TO THE ATTACHED CONDITIONS.

IN-CAR VIDEO CAMERA GRANT PROGRAM
SPECIAL CONDITIONS
AWARDED AGENCY:

Travelers Rest Police Department

AWARD DATE:

September 30, 2026

AWARD PERIOD:

July 1, 2026 – June 30, 2027

AUTHORIZED SIGNATURE ON THE IN-CAR VIDEO CAMERA GRANT AWARD DOCUMENT IS
INDICATIVE OF THE AWARDED AGENCY UNDERSTANDING AND AGREEING TO THE STATED
CONDITIONS BELOW.
* * * * * * * * * * * * * * * * * * * * * * * * * *
1) This award is contingent upon approval and availability of funds from the state funding source.
2) Your agency must use the awarded funds as indicated in your SFY 2027 In-Car Video Camera (ICVC)
Grant Program application for ICVC-related expenditures.
3) Documentation of the purchase of in-car video cameras, ICVC-related supporting item costs, and ICVCrelated maintenance and/or storage costs, during the grant period of July 1, 2026 – June 30, 2027 must be
submitted, after all items have been ordered, received, and paid, to the Office of Highway Safety and Justice
Programs (OHSJP), as soon as possible, but no later than June 30, 2027. Documentation must demonstrate
clearly that any and all procurement procedures operative within your agency have been followed. Funds
may not be held by an agency and carried forward into the following fiscal year. Funds not expended by
June 30, 2027 are subject to be returned to the SC Department of Public Safety.
4) Funds awarded to the agency may only be used for the intended purpose (i.e., purchase of in-car video
cameras, ICVC-related supporting item costs, and ICVC-related maintenance and/or storage costs) of the
award. Funds awarded are subject to be audited by the awarding agency.
5) Any proceeds received from the disposal of items previously purchased with ICVC Grant Program Funds
must be used for the agency’s In-Car Video Camera Program.
6) Any and all items purchased with ICVC Grant Program funds that are not authorized for the In-Car Video
Camera Grant Program will be the responsibility of the awarded agency.
7) The Travelers Rest Police Department is encouraged to participate in the 13th Circuit Law Enforcement
Network
8) Funds shall not be used to purchase license plate readers, printers or laptops.
9) The signed In-Car Video Camera Grant Program Cash Award document must be mailed to the OHSJP, or
emailed to David Colorado Garcia at [email protected] within 30 days of the Date of Award
specified on the Cash Award document.

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FOR OHSJP USE ONLY
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Cleared by: ______________________________

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Date: _____________

October 1, 2026
Chief Benjamin Ford
Chief of Police
Travelers Rest Police Department
125 Trailblazer Dr
Travelers Rest, South Carolina 29690
RE: 2027 Highway Safety Grant Program
PT-2027-HS-11-27
Overtime Hours, Traffic Grant
Dear Chief Ford:
I am pleased to provide you with a grant in the amount of $38,182 for the above-referenced grant
project. To complete the contract for this award, it is necessary for you, as the Official Authorized to
Sign, to sign the grant award within 30 days. Your signature affirms your acceptance of the grant and its
associated conditions.
Please refer to the attached special conditions for additional information for instructions regarding how
to submit your signed award and other required documents.
Congratulations on your agency’s award! Our staff looks forward to working with you. Please reference
your special conditions for your assigned Program Coordinator’s contact information and contact them
if you have any questions.
Sincerely,

Phil Riley
Director
Attachments
c: Officer Teresa Howard, Project Director
c: 2027 Highway Safety Grant Program Official File

SOUTH CAROLINA DEPARTMENT OF PUBLIC SAFETY
OFFICE OF HIGHWAY SAFETY AND JUSTICE PROGRAMS
POST OFFICE BOX 1993
BLYTHEWOOD, SOUTH CAROLINA 29016
GRANT AWARD
Subgrantee:

Travelers Rest Police
Department

Project Title:

Overtime Hours, Traffic Grant

Grant Period:

10/01/2026 - 09/30/2027

Budget Period:

10/01/2026 - 09/30/2027

Date of Award:

October 1, 2026

Grant No.:

PT-2027-HS-11-27

FAIN:

69A37525300004020SC0
69A3752630SUP4020SC0
69A37526300004020SC0

Amount of Award: $38,182

In accordance with the provisions of the 2027 Highway Safety Grant Program ALN 20.600 on the basis
of the application submitted, the South Carolina Department of Public Safety (SCDPS) hereby awards to
the foregoing Subgrantee a grant in the amount shown above, for the project specified in the approved
version of the application and within the purposes and categories authorized for the 2027 Highway
Safety Grant Program.
This grant is subject to the special conditions and any applicable terms and conditions associated with
the award.
This agreement shall become effective, as of the date of the award, upon the submission of this form to
the Office of Highway Safety and Justice Programs signed by the Official Authorized to Sign in the space
provided below. This award must be accepted within thirty (30) days from the date of the award, and
any reports or supporting documentation required by the South Carolina Department of Public Safety
must be submitted in accordance with program requirements.
ACCEPTANCE FOR THE SUBGRANTEE

Chief Benjamin Ford, Chief of Police
Travelers Rest Police Department

ACCEPTANCE FOR THE SCDPS

Phil Riley, Director
Office of Highway Safety and Justice Programs

2027 HIGHWAY SAFETY GRANT PROGRAM SPECIAL CONDITIONS

IMPLEMENTING AGENCY:

Travelers Rest Police Department

PROJECT TITLE:

Overtime Hours, Traffic Grant

GRANT NUMBER:

PT-2027-HS-11-27

AWARD DATE:

October 1, 2026

1.

Nothing in this document or other grant award information provided by the Office of
Highway Safety and Justice Programs (OHSJP) is INTended to conflict with, or supersede, any
federal executive order or directive. The OHSJP will communicate any changes to the
conditions of awards as additional federal guidance is received.

2.

In addition to the Grant Award document, a form certifying the signatures of the Project
Director, Financial Officer, and Official Authorized to Sign were contained in the emailed
award package. Copies of signed documents and any of the below Special Conditions
requiring action on behalf of the subgrantee must be submitted via IntelliGrants upload at
https://scdps.intelligrants.com/. Documents requiring signatures must be submitted in
IntelliGrants within 30 days of the award date.

◦

Upon login, any Agency Administrator, Agency Certifying Official, or Agency
Contributor IntelliGrants users assigned access to the agency’s grant application
should click on the appropriate application in the “My Tasks” section. The application
will be in “Certifying Signatures Required” status.

◦

Locate the blue “Forms” menu on the left-hand side of the screen and begin scrolling
towards the bottom. In the “Award Requirements” section, click the form entitled
“Award Acceptance/Certifications”. It is on this page that you will upload the
appropriate signature pages in the designated areas. Once all certifying signatures,
including the Grant Award document, have been uploaded, click “Submit Certifying
Signatures” from the “Status Options” section of the Forms menu to submit your
signature documents.

◦

From the same “Award Requirements” section of the Forms menu mentioned above,
click the form entitled “Special Conditions Action Items”. It is on this page that you will
upload the appropriate documentation pertaining to any required action items as
indicated in your special conditions below.
Please contact your assigned Program Coordinator if you have any questions or
require technical assistance. Staff are available and happy to assist you in navigating
this new process.

3.

Your assigned Program Coordinator is Sabrina Culp. They can be contacted at
[email protected] or (803) 896-7793 if you have any questions or require technical
assistance.

4.

This grant award is contingent upon approval and availability of funds from the federal
funding agency.

5.

Comply with 2 CFR Part 200 Subpart F, Audit Requirement. Expending $1,000,000 or more in
federal funds annually requires an audit. Indicate the acceptance of these requirements by
returning a completed copy of the “Acceptance of Audit Requirements” page of the grant
application.

2027 HIGHWAY SAFETY GRANT PROGRAM SPECIAL CONDITIONS
6.

Via IntelliGrants upload, submit a copy of your agency's travel regulations, procurement
policy (if applicable), and your agency's seatbelt use policy within 90 days of the award date
and updates when they occur.

7.

Subrecipients using Highway Safety Funds are required to send the Project Director and the
individual who will be completing Request for Payment forms and financial transactions to
attend and fully participate in the Project Management Course. The date and time will be
sent via email to the Project Director listed on the initial application.

8.

Please note that the grant period for this award is from October 1, 2026 - September 30,
2027.

9.

The deadline for final grant revisions is June 30th.

10.

The subgrantee will comply, relative to this grant project, with the provisions of the Buy
America Act (23 U.S.C. §313) which contains the following requirements:

◦

Only steel, iron and manufactured products produced in the United States may be
purchased with Federal funds unless the Secretary of Transportation determines that
such domestic purchases would be inconsistent with the public INTerest; that such
materials are not reasonably available and of a satisfactory quality; or that inclusion of
domestic materials will increase the cost of the overall project contract by more than
25 percent. Clear justification for the purchase of non-domestic items must be in the
form of a waiver request submitted to and approved by the Secretary of
Transportation. Products manufactured or assembled in the United States do not
require a waiver.

◦

The subgrantee should, to the greatest extent practicable under a Federal award,
provide a preference for the purchase, acquisition, or use of goods, products, or
materials produced in the United States (including but not limited to iron, aluminum,
steel, cement, and other manufactured products). The requirements of this section
must be included in all subawards including all contracts and purchase orders for work
or products under this award.

11.

Compensation for employees engaged in work on Federal awards will be considered
reasonable to the extent that it is consistent with that paid for similar work in other activities
of the non-Federal entity.

12.

Some programmatic and/or financial changes resulting from adjustments to the approved
grant budget have been addressed within the grant and revised accordingly to reflect the
approved grant budget; however, additional changes may be required.

13.

The Specific Objectives and corresponding Performance Indicators, Project Narrative, and
Implementation Schedule (may) have been revised/clarified by the OHSJP in an effort to
ensure that all projects support the SC Triennial Highway Safety Plan and Annual Grant
Application. Please review these sections carefully. Acceptance of the Grant Award signifies
the agreement of the provisions outlined in the Grant Terms and Conditions, Special
Conditions, and approved grant application that are provided by the OHSJP.

14.

The OHSJP acts as a pass-through for Highway Safety grants (20.600 and 20.616) issued
through the National Highway Traffic Safety Administration, and the local entity receiving the
grant becomes a subrecipient of the grant. These federal grants provide funding that is
awarded through reimbursable payments. The OHSJP is unable to provide any kind of prepayment for any purchases/services.

15.

All purchases must be approved by the OHSJP prior to purchase

2027 HIGHWAY SAFETY GRANT PROGRAM SPECIAL CONDITIONS
16.

All officers assigned to conduct enforcement activities must be Class 1 certified officers and
maINTain a current certification in Standardized Field Sobriety Testing and Speed
Measurement Device Operator (if your agency allows the use of radar/LIDAR for speed
enforcement). Current CPS Technician, Intox DMT Operator, ARIDE, and Drug Recognition
Expert (DRE) certifications are recommended but not required.

17.

Submit a copy of your agency's overtime policy, via IntelliGrants upload, within 30 days of the
award date and updates as they occur.

18.

Leave hours of any kind (for example, annual, sick, holiday) are not reimbursable with grant
funds.

19.

Since the primary function of funding enforcement project activity hours is to prevent and
reduce collisions, injuries and fatalities by proactive enforcement measures, responding to
traffic collisions and providing parade or funeral escorts are not reimbursable costs.

20.

The subgrantee must complete and submit the required Monthly Enforcement Data Report
(MEDR) form documenting monthly traffic enforcement activities each month of the grant
period. The MEDR is due by the 10th of each month for the month prior.

21.

The subgrantee must report monthly to the SCDPS data required by law which is collected
from non-arrest and non-citation traffic stops.

22.

The subgrantee shall participate actively in its applicable Law Enforcement Network Circuit.

23.

The subgrantee shall submit a signed Participation Statement and agree to participate in the
2026 SC Law Enforcement Challenge. Your agency will receive a copy of this document in a
separate communication. Please follow the instructions on the Participation Statement for
submittal.

24.

The subgrantee is encouraged to follow the guidelines established for vehicular pursuits
issued by the International Association of Chiefs of Police that are currently in effect.

25.

All assigned grant-funded personnel shall fully participate in the following statewide
enforcement, public information, and education campaigns: Buckle up, South Carolina.,
Christmas/New Year’s Sober or Slammer! (SOS!), Operation Southern Slow Down, and Labor
Day SOS!

26.

Work schedules for all grant-funded personnel performing grant activity must be submitted
each month by the 10th of the month for the month prior along with the MEDR.

27.

Grant-funded personnel assigned to PTS Enforcement projects will support and, as
appropriate, conduct enforcement and/or educational activities in conjunction with the
following highway safety observances during the FFY 2027 grant period:

a.

Pedestrian Safety Month (October 1-31, 2026)

b.

National School Bus Safety Week (October 19-23, 2026)

c.

Halloween Impaired Driving Countermeasures (October 25-31, 2026)

d.

Drowsy Driving Prevention Week (November 1-7, 2026)

e.

Thanksgiving Impaired Driving Awareness (November 23-29, 2026)

f.

National Distracted Driving Awareness Month (April 1-30, 2027)

g.

Global Youth Traffic Safety Month (May 1-31, 2027)

2027 HIGHWAY SAFETY GRANT PROGRAM SPECIAL CONDITIONS
h.

Motorcycle Safety Awareness Month (May 1-31, 2027)

i.

“Stop. Trains Can’t” Rail Grade Crossing Campaign (September 2027)

28.

All recipients (other than individuals) of awards of $30,000 or more under this solicitation,
consistent with the Federal Funding Accountability and Transparency Act of 2006 (FFATA),
will be required to report award information on any awards totaling $30,000 or more, and, in
certain cases, to report information on the names and total compensation of the most highly
compensated executives of the recipients. The Agency must complete and upload the
required UEI form in IntelliGrants by the date of the Project Management workshop. A copy
of the form will be provided in a separate communication. No reimbursements can be made
until this information is on file with the Office of Highway Safety and Justice Programs.

29.

The subgrantee shall submit within 30 days of the award date, via IntelliGrants upload, a
Federal Fiscal Year (FFY) 2027 Acknowledgement of the Grant Activity Performing Officers'
Responsibilities Form, signed by the Agency's Traffic Supervisor. Your agency will receive a
copy of this document in a separate communication.

30.

The subgrantee shall submit within 30 days of the award date, via IntelliGrants upload, a
Federal Fiscal Year (FFY) 2027 Pre-Work Conference Form, signed by the grant's Project
Director and the individual who will be completing Request for Payment (RFP) forms and
financial transactions. Your agency will receive a copy of this document in a separate
communication.

31.

Federal Awarding Agency: U.S. Department of Transportation, National Highway Traffic Safety
Administration a. Subrecipient: City of Travelers Rest b. Federal Awarding Agency: U.S.
Department of Transportation, National Highway Traffic Safety Association c. Identification of
whether the Federal award is for research and development: No d. Amount of Federal Funds
Obligated by this Action: $38,182 e. Total Federal Funds Obligated to the subrecipient by the
pass-through entity, including the current financial obligation: $38,182 f. Total Amount of the
Federal Award committed to the subrecipient by the pass-through entity: $38,182 g. Passthrough Entity: South Carolina Department of Public Safety, Office of Highway Safety and
Justice Programs h. Point of Contact for Awarding Official: Shawnee Goodman, Program
Manager; (803) 896-8784

Federal Fiscal Year 2027 Grant Terms and Conditions
1.
2.

3.

4.

5.

Availability of Federal Funds:
This grant award is contingent upon the availability of funds approved by the statutory governing body
for those funds. For federal funds, availability is controlled by the United States Congress.
Applicable Federal Regulations:
The subgrantee will comply with applicable statutes and regulations, including but not limited to 23
U.S.C. Chapter 4 – Highway Safety Act of 1966, as amended; Sec. 1906, Pub. L. 109-59, as amended
by Sec. 25024, Pub. L. 117-58; 23 CFR Part 1300 - Uniform Procedures for State Highway Safety
Grant Programs; 2 CFR Part 200 - Uniform Administrative Requirements, Cost Principles, and Audit
Requirement for Federal Awards; 2 CFR Part 1201 – Department of Transportation, Uniform
Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards and
Administrative Orders issued by the National Highway Traffic Safety Administration (NHTSA).
Allowable Costs:
The allowability of costs incurred under any grant shall be determined in accordance with the cost
principles outlined in 2 CFR Part 200 and NHTSA policy and guidance to determine necessary,
reasonable, allocable, and allowable costs consistent with policies, rules, and regulations conforming
to limitations or exclusion of costs as set forth in the applicable Super Circular referenced above.
Audit Requirements:
According to the Office of Management and Budget (OMB) 2 CFR Subpart F §200.501 – Audit
Requirements, a non-federal entity that expends $1,000,000.00 or more during the non-Federal
entity’s fiscal year in Federal awards must have a single audit conducted in accordance with OMB 2
CFR Subpart F § 200.514. Please see OMB 2 CFR Subpart F § 200.502, Basis for determining
Federal awards expended - to ensure all expended funds are accounted for. A copy of the audit must
be made available to the Office of Highway Safety and Justice Programs within the earlier of 30
calendar days after receipt of the auditor’s report(s) or nine months after the end of the audit period.
In addition, all grant contractors are subject to a financial and compliance audit by state and/or federal
auditors. All documents associated with the grant project must be made available at any time for
inspection by the Office of Highway Safety and Justice Programs or their designated representatives.
The OMB 2 CFR Subpart F § 200.333, provides information on “Retention requirements for records”.
All financial records, supporting documents, statistical records, and all other non-Federal entity
records pertinent to a Federal award must be retained for a period of three years from the date of
submission of the final expenditure report or, until any outstanding audits are completed. The Office
of Highway Safety and Justice Programs will only pay the grant portion of compliance audit costs and
only if a compliance audit is required. Funding for accounting services is not allowed.
Nondiscrimination:
During the performance of this contract/funding agreement, the subgrantee agrees to comply with all
Federal statutes and implementing regulations relating to nondiscrimination (“Federal
Nondiscrimination Authorities”), as may be amended from time to time. These include but are not
limited to:
a) Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq., 78 stat. 252), (prohibits
discrimination on the basis of race, color, national origin);
b) 49 CFR part 21 (entitled Non-discrimination in Federally-Assisted Programs of the Department
of Transportation—Effectuation of Title VI of the Civil Rights Act of 1964);
c) 28 CFR 50.3 (U.S. Department of Justice Guidelines for Enforcement of Title VI of the Civil Rights
Act of 1964);
d) The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42
U.S.C. 4601), (prohibits unfair treatment of persons displaced or whose property has been
acquired because of Federal or Federal-aid programs and projects);
e) Federal-Aid Highway Act of 1973, (23 U.S.C. 324 et seq.), and Title IX of the Education
Amendments of 1972, as amended (20 U.S.C. 1681-1683 and 1685-1686), (prohibits
discrimination on the basis of sex);
f) Section 504 of the Rehabilitation Act of 1973, as amended, (29 U.S.C. 794 et seq.), (prohibits
discrimination on the basis of disability) and 49 CFR part 27;

g) The Age Discrimination Act of 1975, as amended, (42 U.S.C. 6101 et seq.), (prohibits
discrimination on the basis of age);
h) The Civil Rights Restoration Act of 1987 (Pub. L. 100-259), (broadens scope, coverage and
applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and
Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms “programs
or activities” to include all of the programs or activities of the Federal aid recipients, sub-recipients
and contractors, whether such programs or activities are Federally-funded or not);
i) Titles II and III of the Americans with Disabilities Act (42 U.S.C. 12131-12189) (prohibits
discrimination on the basis of disability in the operation of public entities, public and private
transportation systems, places of public accommodation, and certain testing) and 49 CFR parts
37 and 38;
During the performance of this contract/funding agreement, the subgrantee agrees:
a) To comply with all Federal nondiscrimination laws and regulations, as may be amended from
time to time;
b) Not to participate directly or indirectly in the discrimination prohibited by any Federal
nondiscrimination law or regulation, as set forth in Appendix B of 49 CFR part 2l and herein;
c) To permit access to its books, records, accounts, other sources of information, and its facilities
as required by the State highway safety office, US DOT or NHTSA;
d) That, in the event a contractor/funding recipient fails to comply with any nondiscrimination
provisions in this contract/funding agreement, the State highway safety agency will have the right
to impose such contract/agreement sanctions as it or NHTSA determine are appropriate, including
but not limited to withholding payments to the contractor/funding recipient under the
contract/agreement until the contractor/funding recipient complies; and/or cancelling, terminating,
or suspending a contract or funding agreement, in whole or in part;
e) To ensure that “no person in the United States shall, on the grounds of race, color, or national
origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to
discrimination under any program or activity, for which the Recipient receives Federal financial
assistance from DOT, including NHTSA.”
f) To insert this clause, including paragraphs a through e, in every subcontract and subagreement
and in every solicitation for a subcontract or subagreement which receives Federal funds under
this program; and
g) The subgrantee assures that in the event a federal or state court or federal or state administrative
agency makes a finding of discrimination after a due process hearing on the grounds of race,
color, religion, national origin, or sex against a recipient of funds, the recipient will immediately
forward a copy of the findings to the Office of Highway Safety and Justice Programs.
6. Minority Business Enterprise (MBE) Obligation:
A grant contractor shall make every effort to consult vendors representing minority and women's
business enterprises before expending federal highway safety funds. A minority and women's
business enterprise is defined as a small business, which is owned and controlled by socially and
economically disadvantaged individuals. "Socially and economically disadvantaged individual" means
a citizen of the United States or person lawfully residing in the United States or its possessions who
is a minority or woman regardless of race or ethnicity or any other individual found disadvantaged by
the Small Business Administration.
7. Conflict Of Interest:
a) General Requirements: No employee, officer or agent of a State or its subrecipient who is
authorized in an official capacity to negotiate, make, accept or approve, or to take part in
negotiating, making, accepting or approving any subaward, including contracts or
subcontracts, in connection with this grant shall have, directly or indirectly, any financial or
personal interest in any such subaward. Such a financial or personal interest would arise when
the employee, officer, or agent, any member of his or her immediate family, his or her partner,
or an organization which employs or is about to employ any of the parties indicated herein,

Federal Fiscal Year 2027 Terms and Conditions

2

8.

9.

has a financial or personal interest in or a tangible personal benefit from an entity considered
for a subaward. Based on this policy:
a) The recipient shall maintain a written code or standards of conduct that provide
for disciplinary actions to be applied for violations of such standards by officers,
employees, or agents.
(1) The code or standards shall provide that the recipient's officers,
employees, or agents may neither solicit nor accept gratuities, favors,
or anything of monetary value from present or potential subawardees,
including contractors or parties to subcontracts.
(2) The code or standards shall establish penalties, sanctions or other
disciplinary actions for violations, as permitted by State or local law or
regulations.
b) The recipient shall maintain responsibility to enforce the requirements of the
written code or standards of conduct.
b) Disclosure Requirements
a)
No State or its subrecipient, including its officers, employees or agents, shall
perform or continue to perform under a grant or cooperative agreement,
whose objectivity may be impaired because of any related past, present, or
currently planned interest, financial or otherwise, in organizations regulated by
NHTSA or in organizations whose interests may be substantially affected by
NHTSA activities. Based on this policy:
1) The recipient shall disclose any conflict of interest identified as soon as
reasonably possible, making an immediate and full disclosure in writing to
NHTSA. The disclosure shall include a description of the action which the
recipient has taken or proposes to take to avoid or mitigate such conflict.
2) NHTSA will review the disclosure and may require additional relevant
information from the recipient. If a conflict of interest is found to exist,
NHTSA may (a) terminate the award, or (b) determine that it is otherwise
in the best interest of NHTSA to continue the award and include appropriate
provisions to mitigate or avoid such conflict.
3) Conflicts of interest that require disclosure include all past, present or
currently planned organizational, financial, contractual or other interest(s)
with an organization regulated by NHTSA or with an organization whose
interests may be substantially affected by NHTSA activities, and which are
related to this award. The interest(s) that require disclosure include those
of any recipient, affiliate, proposed consultant, proposed subcontractor and
key personnel of any of the above. Past interest shall be limited to within
one year of the date of award. Key personnel shall include any person
owning more than a 20 percent interest in a recipient, and the officers,
employees or agents of a recipient who are responsible for making a
decision or taking an action under an award where the decision or action
can have an economic or other impact on the interests of a regulated or
affected organization.
Bonding:
It is strongly recommended that all officials identified on this grant who have authority to obligate,
expend or approve expenditures be bonded for an amount no less than the total amount of the grant,
including match.
General Costs of Government:
a) Federal grant funds may not be used for activities considered “general costs of government”
(reference 2 CFR § 200.444 in the Supercircular) according to long-standing Federal law. The
rationale is that Federal funds should not support costs incurred by a State or locality in the

Federal Fiscal Year 2027 Terms and Conditions

3

ordinary course of conducting its own affairs. General costs of government include salaries and
other expenses associated with government operation. The Supercircular specifically identifies
“police” (i.e., law enforcement) and “prosecutors,” who carry out government services normally
provided to the general public. (2 CFR § 200.444(a) (4-5)).
b) For states, local governments, and Indian Tribes, the general costs of government are
unallowable (except as provided in §200.474 Travel costs). Unallowable costs include:
a. Salaries and expenses of the Office of the Governor of a state or the chief executive of a
local government or the chief executive of an Indian tribe;
b. Salaries and other expenses of a state legislature, tribal council, or similar local
governmental body, such as a county supervisor, city council, school board, etc., whether
incurred for purposes of legislation or executive direction;
c. Costs of the judicial branch of a government;
d. Costs of prosecutorial activities unless treated as a direct cost to a specific program if
authorized by statute or regulation (however, this does not preclude the allowability of
other legal activities of the Attorney General as described in §200.435 Defense and
prosecution of criminal and civil proceedings, claims, appeals and patent infringements);
and
e. Costs of other general types of government services normally provided to the general
public, such as fire and police, unless provided for as a direct cost under a program statute
or regulation.
c) For Indian tribes and Councils of Governments (COGs) (see §200.64 Local government), up to
50% of salaries and expenses directly attributable to managing and operating Federal programs
by the chief executive and his or her staff can be included in the indirect cost calculation without
documentation.
[78 FR 78608, Dec. 26, 2013, as amended at 79 FR 75886, Dec. 19, 2014]
10. Project Implementation:
The subgrantee agrees to implement this project within 90 days following the grant award effective
date or be subject to automatic cancellation of the grant. Evidence of project implementation must
be detailed in the first progress report.
11. Written Approval of Changes:
Any changes to the subgrant, which are mutually agreed upon, must be approved, in writing, by the
Office of Highway Safety and Justice Programs prior to implementation or obligation and shall be
incorporated in written amendments to the grant. This procedure for changes to the approved
subgrant is not limited to budgetary changes, but also includes changes of substance in project
activities and changes in the project director or key professional personnel identified in the approved
application. Requests for grant revisions transferring funds from one budget line item to another
should be submitted as soon as it becomes apparent that there is a need for a change; however,
budget revision requests will not be accepted after June 30 th of the funding cycle. Revisions submitted
after this date, except those to change authorized officials, must have thorough justification as to why
the revision is needed for the success of the project and will be approved on a case by case basis.
12. Budget Revision Requirements:
a) The major budget categories are: Personnel/Activity Hours, Contractual Services, Travel,
Equipment, and Other. A budget revision will not be required unless:
a. The amount to be expended in a major budget category will exceed the amount
budgeted for that major budget category by 10%;
b. The quantity in Personnel/Activity Hours, Equipment, or Other categories will change; or
c. An item to be purchased is not listed in the grant budget;
b) Final grant revisions are due June 30th. Revisions submitted after this date must have thorough
justification as to why the revision is needed for the success of the project and must be approved
by the OHSJP Director. Revisions must be completed online via IntelliGrants
(www.scdps.intelligrants.com). Any change made to the original application or subsequent

Federal Fiscal Year 2027 Terms and Conditions

4

13.

14.

15.

16.

17.

revision(s) is considered an additional revision and will require the subgrantee to complete and
submit a new Request for Grant Revision in IntelliGrants. Should you need assistance, please
contact the appropriate program staff.
c) Revision requests for new or different activities not related to the scope of the original approved
grant will not be considered.
Contract Approval Requirements:
The Subgrantee must receive approval, in writing, of all contract agreements for services and
products from the Office of Highway Safety and Justice Programs prior to execution. The contract
will require review and approval by appropriate staff. Every contract will identify by name all
researchers, agents, or vendors providing the service or product stipulated. If written approval of the
contract is given, an executed copy of the contract must be submitted to the Office of Highway Safety
and Justice Programs prior to payment or within 30 days of signature, whichever comes first. In
addition to the above requirements, consultant contractors (both individual and consulting firm) will
be required to file quarterly progress and fiscal reports. Such reports will include an accounting of all
financial transactions completed during the reporting period as well as a description of the actual
services provided. Final progress, narrative, and fiscal reports will be required within 30 days after
the completion of the contract. The final fiscal report must contain a complete accounting of financial
transactions for the entire contract period. In the final narrative report, the contractor must provide a
specific statement as to the total services or products provided under the terms of the contract.
Individual Consultants:
Billings for consultants who are individuals must include at a minimum: a description of services;
dates of services; number of hours services performed; rate charged for services; and, the total cost
of services performed. Individual consultant costs must be within the prevailing rates, as required by
the federal oversight agency. The current federally-approved rate must not to exceed the maximum
of $650.00 per day or $81.25 per hour.
Dual Employment Compensation:
Dual employment compensation must be approved by the Office of Highway Safety and Justice
Programs prior to contracting with consultants, if the consultant works for a state agency. An
appropriate dual employment compensation form must be completed and submitted to the Office of
Highway Safety and Justice Programs.
Sole Source Procurement:
(All purchases must be pre-approved in writing by the Office of Highway Safety and Justice
Programs). Use of sole source procurement is discouraged. In cases of reasonable doubt,
competition must be solicited. Any decision by a governmental body that a procurement be restricted
to one potential vendor must be accompanied by a thorough, detailed explanation as to why no other
will be suitable or acceptable to meet the need. Sole source purchases will be awarded only under
exceptional circumstances and must follow precisely the procedure set forth in the South Carolina
Consolidated Procurement Code, Section 11-35-1560 or the agency’s individual procurement
regulations. All sole source purchases will require the explicit prior written approval of the Office of
Highway Safety and Justice Programs.
Bidding Requirements:
a) All purchases must be pre-approved in writing by Office of Highway Safety and Justice
Programs. The subgrantee must comply with proper competitive bidding procedures as required
by 2 CFR 200. If the subgrantee utilizes their agency procurement guidelines, relevant
documentation must be submitted to the OHSJP to support these purchases (including, but not
limited to approval procedures and specific procurement guidelines/laws). Bids must be submitted
to the Office of Highway Safety and Justice Programs for review and approval prior to acceptance
of any quote/bid on any items, including those bids in the aggregate, whose total cost requires a
bid. Provide a copy of all bids submitted; the bid selected; and the criteria used for selection. If
other than the low bid was selected, provide justification. This includes state agencies. Note that
approved, budgeted items purchased through State Purchasing (General Services) under a state
contract are still required to be submitted in writing to the Office of Highway Safety and Justice

Federal Fiscal Year 2027 Terms and Conditions

5

Programs for approval. Include the state contract number and the contract ending date on the
invoice when it is submitted with the Request for Payment.
b) State Procurement Guidelines:
a. Small Purchases ($0-$10,000): Small purchases not exceeding ten thousand dollars may be
accomplished without securing competitive quotations if the prices are considered reasonable.
Your Agency’s purchasing department must annotate the purchase requisition: ‘Price is fair
and reasonable’ and sign. The purchases must be distributed equitably among
qualified suppliers. When practical, a quotation must be solicited from other than the previous
supplier before placing a repeat order. Subgrantee grant budget items equal to or less than
$10,000 will be evaluated by the Office of Highway Safety and Justice Programs Financial staff
at the time of grant budget approval or revision, and only fair and reasonable costs will be
approved for inclusion in the subgrantee grant budget.
b. Small Purchases ($10,001-$25,000): Written request for written quotes from a minimum of
three qualified sources of supply may be made and, unless adequate public notice is provided
in the South Carolina Business Opportunities, documentation of at least three bona fide,
responsive, and responsible quotes must be attached to the purchase requisition for a small
purchase over ten thousand dollars but not in excess of twenty-five thousand dollars, or for a
small purchase of commercially available off-the-shelf products not in excess of one hundred
thousand dollars, or for a small purchase of construction not in excess of one hundred thousand
dollars. The award must be made to the lowest responsive and responsible source. The
request for quotes must include a purchase description. Requests must be distributed equitably
among qualified supplies unless advertised as provided above.
c. Advertised Small Purchases ($25,001-$100,000): Written solicitation of written quotes, bids,
or proposals may be made for a small purchase, other than a small purchase of construction,
not in excess of one hundred thousand dollars. The procurement must be advertised at least
once in the South Carolina Business Opportunities publication. A copy of the written solicitation
and written quotes must be attached to the purchase requisition. The award must be made to
the lowest responsive and responsible source or, when a request for proposal process is used,
the highest ranking offeror. On any items, including those bids in the aggregate, whose total
cost is $25,000 or more, bids must be submitted to the Office of Highway Safety and Justice
Programs for review and approval in writing prior to acceptance of any bid. The following
information must be provided:
• A copy of all bids submitted.
• The bids selected.
• The criteria used for selection.
• If other than low bid selected, provide justification for the choice made.
Advertising Threshold: Except for procurements of either commercially available off-the-shelf
products or construction, if conducted pursuant to item(2)(b), all competitive procurements above
twenty-five thousand dollars must be advertised at least once in the South Carolina Business
Opportunities publication. Governmental bodies may charge vendors the cost incurred for copying
and mailing bid or proposal documents requested in response to a procurement.
18. Personnel/Persons Performing Activity Hours:
All persons performing activity hours under this grant must be identified by name and date of
assignment to the performance of grant activities. Any changes in persons performing activity hours,
reassignments, or terminations must be reported by the subgrantee agency in writing within 30 days
from the date of assignment, or the date the change occurs. Costs for persons performing activity
hours can only be reimbursed for the time spent directly on the implementation of the project activities.
All Requests for Payment (RFP) must include timesheets for persons performing activity hours.
Payment will not be processed without submission of timesheets. Agency timesheets may be used,
or a timesheet can be provided by Office of Highway Safety and Justice Programs upon request. The
timesheets must include the time period requested for reimbursement. These records, as well as
mileage sheets and citation data of officers being paid for grant-related activities, must be available

Federal Fiscal Year 2027 Terms and Conditions

6

for review when a monitoring visit is made by the Office of Highway Safety and Justice Programs.
Reimbursement can include compensation for the activity hours spent working toward grant activities,
and the pro rata share of allowable fringe benefits.
19. Compensation – Personal Services:
Compensation for personal services includes all remuneration, paid currently or accrued, for services
of employees rendered during the period of performance under the Federal award, including but not
necessarily limited to wages and salaries. Compensation for personal services may also include
fringe benefits which are addressed in § 200.431. Costs of compensation are allowable to the extent
that they satisfy the specific requirements of this part, and that the total compensation for individual
employees:
• Is reasonable for the services rendered and conforms to the established written policy of the
non-Federal entity consistently applied to both Federal and non-Federal activities;
• Follows an appointment made in accordance with a non-Federal entity's laws and/or rules or
written policies and meets the requirements of Federal statute, where applicable; and
• Is determined and supported as provided in paragraph (i) of this section, 2 CFR 200.430
(“Compensation – Personal Services”), when applicable.
• Reasonableness. Compensation for employees engaged in work on Federal awards will be
considered reasonable to the extent that it is consistent with that paid for similar work in other
activities of the non-Federal entity. In cases where the kinds of employees required for Federal
awards are not found in the other activities of the non-Federal entity, compensation will be
considered reasonable to the extent that it is comparable to that paid for similar work in the
labor market in which the non-Federal entity competes for the kind of employees involved.
20. Use of Persons Performing Activity Hours:
• Law enforcement: the purpose of funding traffic enforcement activity hours is to increase the
level of traffic enforcement in a community. Subgrantees funded for traffic enforcement activity
hours must ensure that the level of enforcement activity for traffic-related offenses is increased
above and beyond enforcement levels experienced prior to the establishment of the grant
project. Grant-funded traffic enforcement activity hours are not intended to replace agencywide traffic enforcement duties. Progress reports must reflect the activity level of existing
personnel separate from the activity performed by persons performing grant project activity
hours. Costs for persons performing activity hours will only be reimbursed for those activities
specified in the approved grant project agreement and outlined within the grant project’s
specific objectives. Such activities will be verified by reviewing timesheets, mileage logs,
citation data, etc. of those officers for which reimbursement is being requested. All other
activities, such as escort services (funeral processions, parades, etc.) and time spent carrying
out duties associated with inclement-weather procedures are not reimbursable costs.
• Prosecutors: the purpose of funding DUI prosecutors is to increase the conviction rate of DUI
offenders in priority counties, where there is a backlog of DUI cases and a problem of
effectively prosecuting DUI jury trials. Prosecutorial projects are for performing the highway
traffic safety activity of prosecuting DUI cases, not for hiring state or local prosecutors. The
prosecution of DUI first offenses shall be prioritized and at least 75% of all cases prosecuted
must be handled in magistrate’s court. The prosecution of DUI second and greater offenses
shall comprise no more than 25% of all cases tried by the grant-funded prosecutor.
Subgrantees funded for prosecutorial projects must ensure that the level of prosecutorial
activity hours is increased above and beyond the prosecutorial levels experienced prior to the
establishment of the grant project, and prosecutorial activity hours are not intended to replace
existing prosecutorial duties/efforts. Additionally, at least 75% of all cases prosecuted must
be handled in magistrate’s court. Progress reports must reflect the activity level of the
personnel assigned to perform grant project activity hours. Costs for persons performing
activity hours will only be reimbursed for those activities specified in the approved grant project
agreement and outlined within the grant project’s specific objectives. Such activities will be

Federal Fiscal Year 2027 Terms and Conditions

7

21.

22.

23.

24.

25.

verified by reviewing timesheets, mileage logs, caseload data, etc. of those prosecutors for
which reimbursement is being requested. Prosecutors assigned to prosecutorial grant projects
are prohibited from defending DUI cases while serving as the grant assigned prosecutor.
Travel Costs:
Travel costs for lodging must not exceed the federal rate established by the General Services
Administration. These rates vary by location and season and are updated annually at
www.gsa.gov. Attendees will only be reimbursed up to the maximum allowable rate for lodging,
excluding taxes and surcharges. If travel costs are included in the grant application, a copy of the
agency's policies and procedures manual or its Board's signed minutes, which provides mileage
rates, must be submitted with the application. Meals will be covered at the state rate of $35 per day
for in-state travel and $50 per day for out-of-state travel. Out-of-State Travel: The subgrantee must
receive prior written approval from the Office of Highway Safety and Justice Programs on all out-ofstate travel not specified in the approved grant application. Lodging receipts are required and must
itemize room charges and taxes by date. Reimbursement for checked baggage fee is limited to only
one (1) checked bag and must be within the airlines’ size & weight restrictions (with receipt). The
Office of Highway Safety and Justice Programs will not reimburse any overweight and oversized
baggage fees if your bag exceeds weight or size limits. Hotels that are booked through websites like
Expedia, Kayak and Travelocity are not allowed and will not be reimbursed. The most economical
means of transportation must be utilized. Fares for taxis, bus, or light rail service to and/or from an
airport are reimbursable with a valid receipt. The Office of Highway Safety and Justice Programs will
not reimburse any amounts for tips. A rental car should only be used when other forms of
transportation are not available and prior written approval from the Office of Highway Safety and
Justice Programs must be granted. Documentation is required for reimbursement of the rental fee
and gas. Car rental insurance is not reimbursable.
Reimbursement of Travel Expenditures:
Reimbursement for travel expenditures must be in accordance with the Approved Budget. All trainings
and/or conferences must be approved by the OHSJP prior to attendance and must be listed in the
project agreement. Failure to obtain such prior written approval will result in such travel expense
claims being denied for reimbursement using grant funds. If individuals performing project activities
are unable to travel for any reason, the OHSJP will not reimburse for those expenditures. The
subgrantee is encouraged to request a refund from the original vendor to be reimbursed for any
unused travel expenses.
Training Costs:
Training costs (e.g., registration, lodging, meals, or mileage, and compensation for time spent at
training) are only eligible for reimbursement if the training has received prior written approval from the
Office of Highway Safety and Justice Programs and is listed as a project activity in the grant project
agreement. Failure to request prior written approval will result in the training’s costs being ineligible
for reimbursement.
Obligation of Grant Funds:
Grant funds must not be obligated prior to the effective date of award or approved revision or
subsequent to the termination date of the grant period. No obligations are allowed after the end of the
grant period and the final request for payment must be submitted no later than 45 calendar days after
the end of the grant period.
Utilization and Payment of Grant Funds:
Funds awarded are to be expended only for purposes and activities covered by the subgrantee's
approved project plan and budget. Items must be in the subgrantee's approved grant budget in order
to be eligible for reimbursement. Payments will be adjusted to correct previous overpayments and
disallowances or under payments resulting from audit. Claims for reimbursement must be submitted
no more frequently than once a month and no less than once a quarter. Grants failing to meet this
requirement, without prior written approval, are subject to cancellation. Claims for reimbursement
must be fully documented as detailed in the Request for Payment Instructions.

Federal Fiscal Year 2027 Terms and Conditions

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26. Recording and Documentation of Receipts and Expenditures:
Subgrantee's accounting procedures must provide for accurate and timely recording of receipt of
funds by source, of expenditures made from such funds, and of unexpended balances. These records
must contain information pertaining to grant awards, obligations, unobligated balances, assets,
liabilities, expenditures and program income. Controls must be established which are adequate to
ensure that expenditures charged to the subgrant activities are for allowable purposes. Additionally,
effective control and accountability must be maintained for all grant cash, real and personal property,
and other assets. Accounting records must be supported by such source documentation as cancelled
checks, paid bills, payrolls, time and attendance records, contract documents, grant award
documents, etc.
27. Financial Responsibility:
The financial responsibility of subgrantees must be such that the subgrantee can properly discharge
the public trust which accompanies the authority to expend public funds. Adequate accounting
systems should meet the following criteria:
a) Accounting records should provide information needed to adequately identify the receipt of
funds under each grant awarded and the expenditure of funds for each grant.
b) Entries in accounting records should refer to subsidiary records and/or documentation which
support the entry and which can be readily located.
c) The accounting system should provide accurate and current financial reporting information.
d) The accounting system should be integrated with an adequate system of internal controls to
safeguard the funds and assets covered, check the accuracy and reliability of accounting data,
promote operational efficiency and encourage adherence to prescribed management policies.
28. Reports:
The subgrantee shall submit, at such times and in such form as may be prescribed, such reports as
the Office of Highway Safety and Justice Programs may reasonably require, including quarterly
financial reports, progress reports, final financial reports and evaluation reports. The subgrantee shall
provide a final narrative report on project performance within 30 days after the close of the grant
period.
29. Program Income:
All program income generated by this grant during the project must be reported to the Office of
Highway Safety and Justice Programs quarterly (on the quarterly fiscal report) and must be put back
into the project or be used to reduce the grantor participation in the program. The use or planned
use of all program income must have prior written approval from the Office of Highway Safety and
Justice Programs.
30. Cash Depositories:
Subgrantees are required to deposit grant funds in a federally insured banking institution and the
balance exceeding insurance coverage must be collaterally secured.
31. Retention of Records:
Records for non-expendable property purchased totally or partially with grantor funds must be
retained for three (3) years after its final disposition. All other pertinent grant records including
financial records, supporting documents and statistical records shall be retained for a minimum of
three (3) years after the final expenditure report. However, if any litigation, claim or audit is started
before the expiration of the three-year period, then records must be retained for three (3) years after
the litigation, claim or audit is resolved.
32. Property Control:
Effective control and accountability must be maintained for all personal property. Subgrantees must
adequately safeguard all such property and must assure that it is used solely for authorized purposes.
Subgrantees should exercise caution in the use, maintenance, protection and preservation of such
property:
a) Title: Subject to the obligations and conditions set forth in 2 CFR 200.313, and 2 CFR 439
title to non-expendable property acquired in whole or in part with grant funds shall be vested

Federal Fiscal Year 2027 Terms and Conditions

9

33.

34.

35.

36.

in the subgrantee. Non-expendable property is defined as any item having a useful life of more
than one year and an acquisition cost of $2,500 or more per unit.
b) Property Control Record Form: At the time the final request for payment is submitted, the
subgrantee must file with the Office of Highway Safety and Justice Programs a copy of the
Property Control Record Form (provided by the Office of Highway Safety and Justice
Programs) listing all such property acquired with grant funds. The subgrantee agrees to be
subject to an audit by the Office of Highway Safety and Justice Programs and/or its duly
authorized representatives for verification of the information contained in the Property Control
Record Form.
c) Use and Disposition: Equipment shall be used by the subgrantee in the program or project
for which it was acquired, whether or not the program or project continues to be supported by
federal funds. When use of the property for project activities is discontinued, the subgrantee
shall request, in writing, disposition instructions from the Office of Highway Safety and Justice
Programs prior to actual disposition of the property. Theft, destruction, or loss of property
shall be reported to the Office of Highway Safety and Justice Programs immediately.
Performance:
This grant may be terminated or fund payments discontinued by the Office of Highway Safety and
Justice Programs where it finds a substantial failure to comply with the provisions of the Act governing
these funds or regulations promulgated, including those grant conditions or other obligations
established by the Office of Highway Safety and Justice Programs. In the event the subgrantee fails
to perform the services described herein and has previously received financial assistance from the
Office of Highway Safety and Justice Programs, the subgrantee shall reimburse the Office of Highway
Safety and Justice Programs the full amount of the payments made. However, if the services
described herein are partially performed, and the subgrantee has previously received financial
assistance, the subgrantee shall proportionally reimburse the Office of Highway Safety and Justice
Programs for payments made.
Deobligation of Grant Funds:
All grants must be deobligated within forty-five (45) calendar days of the end of the grant
period. Failure to deobligate the grant in a timely manner will result in an automatic deobligation of
the grant by the Office of Highway Safety and Justice Programs.
Copyright:
Except as otherwise provided in the terms and conditions of this grant, the subgrantee or a contractor
paid through this grant is free to copyright any books, publications or other copyrightable materials
developed in the course of or under this grant. However, the federal awarding agency and/or Office
of Highway Safety and Justice Programs reserve a royalty-free, non-exclusive, and irrevocable
license to reproduce, publish or otherwise use, and to authorize others to use, for federal government
and/or Office of Highway Safety and Justice Programs purposes:
a) the copyright in any work developed under this grant or through a contract under this grant,
and;
b) any rights of copyright to which a subgrantee or subcontractor purchases ownership with grant
support.
The federal government's rights and/or the Office of Highway Safety and Justice Programs’ rights
identified above must be conveyed to the publisher and the language of the publisher's release form
must ensure the preservation of these rights.
Produced Materials/Publications:
Materials produced as part of the grant shall indicate that the project is sponsored by the Office of
Highway Safety and Justice Programs of the South Carolina Department of Public Safety. All public
awareness/education materials developed as a part of a highway safety grant are to be submitted in
draft to the Office of Highway Safety and Justice Programs for written approval prior to final production
and/or distribution. Prior to submission of the final request for payment, the subgrantee shall submit
to the Office of Highway Safety and Justice Programs copies of all materials produced as part of the
grant.

Federal Fiscal Year 2027 Terms and Conditions

10

37. Closed Captioning of Public Service Announcements:
Any television public announcement that is produced or funded in whole or in part by any agency or
instrumentality of Federal Government shall include closed captioning of the verbal content of such
announcement.
38. Confidential Information:
Any reports, information, data, etc., given to or prepared or assembled by the subgrantee under this
grant which the Office of Highway Safety and Justice Programs requests to be kept confidential shall
not be made available to any individual or organization by the subgrantee without prior written
approval of the Office of Highway Safety and Justice Programs.
39. Disclosure of Federal Participation:
In compliance with Section 623 of Public Law 102-141, the subgrantee agrees that no amount of this
award shall be used to finance the acquisition of goods and services for the Project to apply to a
procurement for goods or services that has an aggregate value of $500,000 or more unless the
subgrantee:
a) specifies in any announcement of the awarding of the contract for the procurement of the
goods and services involved the amount of Federal funds that will be used to finance the
acquisition, and;
b) expresses the amount announced pursuant to paragraph (a) as a percentage of the total cost
of the planned acquisition.
40. Political Activity (Hatch Act):
The subgrantee will comply with provisions of the Hatch Act (5 U.S.C. 1501-1508) which limits the
political activities of employees whose principal employment activities are funded in whole or in part
with Federal funds.
41. Equipment Purchase:
All equipment purchases must be specifically itemized in the budget proposal. Written approval from
the Office of Highway Safety and Justice Programs is required prior to any purchase. Upon receipt of
any equipment purchased with federal funds, the subgrantee must complete a Property Control Form
and submit it to the Office of Highway Safety and Justice Programs. The Property Control Form is
located on the Office of Highway Safety and Justice Programs website. The subgrantee must
appropriately maintain any equipment purchased under the grant contract. The Office of Highway
Safety and Justice Programs staff will provide an OHSJP inventory tag to be placed on all equipment
purchases if the agency does not have an asset tag system or a visible serial number.
42. Equipment Use:
Facilities and equipment acquired under this agreement for use in highway safety program areas
shall be used and kept in operation for highway safety purposes by the state; or the state, by formal
agreement with appropriate officials of a political subdivision or state agency, shall cause such
facilities and equipment to be used and kept in operation for highway safety purposes.
43. Observance of National Safety Weeks:
All subgrantees shall assist the Office of Highway Safety and Justice Programs in activities associated
with Sober or Slammer! Christmas /New Year’s (December and January); Buckle Up, South Carolina
(May); Operation Southern Slow Down (July), Sober or Slammer! Labor Day (September); and the
observance of National Child Passenger Safety Week (September).
44. Specialized Equipment/Occupant Protection Device Purchases:
The purchase of police traffic radar and speed measuring devices negotiated must provide for a
certification by the manufacturer that the device will meet recommended U.S. DOT standards. The
contractor must also agree to assume any costs required to bring each device in compliance with the
recommended standards. Child restraint devices purchased with Highway Safety grant funds must
meet Federal Motor Vehicle Safety Standard 213. Bicycle helmets purchased with Highway Safety
grant funds must meet ANSI standards or those of the Snell Memorial Foundation.
45. Purchasing Deadlines Required to Meet Federal Fiscal Year Close-Out:
Purchases in excess of $10,000 in the unit or aggregate and requiring approval of specifications/bid
awards must be submitted through standard approval process in writing prior to August 1st each year.

Federal Fiscal Year 2027 Terms and Conditions

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46.

47.

48.

49.

50.

51.

52.

All grant-funded expenditures must be requested, purchased, invoiced, delivered, and paid prior to
September 30th.
Fiscal Regulations:
The fiscal administration of grants shall be subject to such further rules, regulations and policies
concerning accounting and records, payment of funds, cost allowability, submission of financial
reports, etc., as may be prescribed by the Office of Highway Safety and Justice Programs Guidelines
or "Special Conditions" placed on the grant award.
Compliance Agreement:
The subgrantee agrees to abide by all Terms and Conditions including "Special Conditions" placed
upon the grant award by the Office of Highway Safety and Justice Programs. Failure to comply could
result in a "Stop Payment" being placed on the grant and/or repayment by the subgrantee of costs
deemed unallowable.
Suspension or Termination of Funding:
The Office of Highway Safety and Justice Programs may suspend, in whole or in part, and/or
terminate funding or impose another sanction on a subgrantee for any of the following reasons:
a) Failure to adhere to the requirements, standard conditions or special conditions.
b) Proposing or implementing substantial program changes to the extent that, if originally
submitted, the application would not have been approved for funding.
c) Failure to submit reports.
d) Filing a false certification in this application or other report or document.
e) Other good cause shown.
Buy America Act:
The subgrantee will comply with the provisions of the Buy America Act (23 U.S.C. §313) when
purchasing items using Federal funds. Buy America requires a State, or subrecipient, to purchase
with Federal funds only steel, iron, and manufactured products produced in the United States, unless
the Secretary of Transportation determines that such domestically produced items would be
inconsistent with the public interest, that such materials are not reasonably available and of a
satisfactory quality, or that inclusion of domestic materials will increase the cost of the overall project
contact by more than 25 percent. In order to use Federal funds to purchase foreign produced items,
the State must submit a waiver request that is factual and provides an adequate justification for
approval by the Secretary of Transportation.
Domestic Preferences for Procurements:
The subgrantee should, to the greatest extent practicable under a Federal award, provide a
preference for the purchase, acquisition, or use of goods, products, or materials produced in the
United States (including but not limited to iron, aluminum, steel, cement, and other manufactured
products). The requirements of this section must be included in all subawards including all contracts
and purchase orders for work or products under this award.
Restriction on State Lobbying:
None of the funds under this program will be used for any activity specifically designed to urge or
influence a State or local legislator to favor or oppose the adoption of any specific legislative proposal
pending before any State or local legislative body. Such activities include both direct and indirect
(e.g., "grassroots") lobbying activities, with one exception. This does not preclude a State official
whose salary is supported with NHTSA funds from engaging in direct communications with State or
local legislative officials, in accordance with customary State practice, even if such communications
urge legislative officials to favor or oppose the adoption of a specific pending legislative proposal.
Federal Funding Accountability and Transparency Act (FFATA):
The Federal Funding Accountability and Transparency Act (FFATA or the Transparency Act – Pub L.
109-282, as amended by section 6202(a) of Pub.L.110-251) requires the Office of Management and
Budget (OMB) to maintain a single searchable website that contains information on all federal
spending awards. The site is www.USASpending.gov. The Transparency Act requires every
grant/sub-grant/contract/sub-contract equal to or greater than $30,000.00 awarded by the Office of
Highway Safety and Justice Programs to be accounted for on the Federal Funding Accountability and

Federal Fiscal Year 2027 Terms and Conditions

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53.
54.

55.

56.

57.

Transparency Act Sub-award Reporting System (FSRS) at www.fsrs.gov. All contractors awarded
federal funding equal to or greater than $30,000.00 will be required to submit specific information
requested by the Office of Highway Safety and Justice Programs to comply with the Transparency
Act.
Prohibition on Using Grant Funds to Check for Helmet Usage:
The subgrantee will not use 23 U.S.C. Chapter 4 grant funds for programs to check helmet usage or
to create checkpoints that specifically target motorcyclists.
Prohibition on use of grant funds for automated traffic enforcement systems.
The subgrantee may not expend funds apportioned to the State under Section 402 to carry out a
program to purchase, operate, or maintain an automated traffic enforcement system, except in a work
zone or school zone. The term “automated traffic enforcement system” includes any camera that
captures an image of a vehicle for the purposes only of red light and speed enforcement, and does
not include hand held radar and other devices operated by law enforcement officers to make an onthe-scene traffic stop, issue a traffic citation, or other enforcement action at the time of the violation.
Policy on Seat Belt Use:
In accordance with Executive Order 13043, Increasing Seat Belt Use in the United States, dated April
16, 1997, the Grantee is encouraged to adopt and enforce on-the-job seat belt use policies and
programs for its employees when operating company-owned, rented, or personally-owned vehicles.
As a condition of receiving federal grant funds, the Highway Safety Grant program subgrantee must
develop and enforce a seat belt use policy for their employees when operating agency-owned, rented,
or personal vehicles. The National Highway Traffic Safety Administration (NHTSA) is responsible for
providing leadership and guidance in support of this Presidential initiative. For information and
resources on traffic safety programs and policies for employers, please contact the Network of
Employers for Traffic Safety (NETS), a public-private partnership dedicated to improving the traffic
safety practices of employers and employees. You can download information on seat belt programs,
costs of motor vehicle crashes to employers, and other traffic safety initiatives at
www.trafficsafety.org. The NHTSA website (www.nhtsa.gov) also provides information on statistics,
campaigns, and program evaluations and references.
Policy on Banning Text Messaging While Driving:
In accordance with Executive Order 13513, Federal Leadership On Reducing Text Messaging While
Driving, and DOT Order 3902.10, Text Messaging While Driving, States are encouraged to adopt and
enforce workplace safety policies to decrease crashes caused by distracted driving, including policies
to ban text messaging while driving company-owned or -rented vehicles, Government-owned, leased
or rented vehicles, or privately-owned vehicles when on official Government business or when
performing any work on behalf of the Government. States are also encouraged to conduct workplace
safety initiatives in a manner commensurate with the size of the business, such as establishment of
new rules and programs or re-evaluation of existing programs to prohibit text messaging while driving,
and education, awareness, and other outreach to employees about the safety risks associated with
texting while driving.
Indirect Costs:
Indirect costs are those that have been incurred for common or joint purposes. These costs benefit
more than one cost objective and cannot be readily identified with a particular final cost objective
without effort disproportionate to the results achieved. After direct costs have been determined and
assigned directly to Federal awards and other activities as appropriate, indirect costs are those
remaining to be allocated to benefited cost objectives. A cost may not be allocated to a Federal award
as an indirect cost if any other cost incurred for the same purpose, in like circumstances, has been
assigned to a Federal award as a direct cost. Indirect costs are normally charged to Federal awards
by the use of an indirect cost rate. A separate indirect cost rate(s) or IDCR is usually necessary for
each department or agency of the governmental unit claiming indirect costs under Federal awards.
2 C.F.R. §200.331(a)(4) and 2 C.F.R. §200.414(4)(f) states...if a subrecipient does not have a
federally negotiated indirect cost rate, the pass-through entity may either negotiate a rate with that
subrecipient or apply the de minimis indirect cost rate of 15% of modified total direct costs (MTDC).

Federal Fiscal Year 2027 Terms and Conditions

13

The pass-through entity may not force or entice the subrecipient without a federally negotiated indirect
cost rate to accept a rate lower than the de minimis rate of 15%. MTDC means all direct salaries and
wages, applicable fringe benefits, materials and supplies, services, travel, and up to the first $50,000
of each subaward or subcontract under the award (regardless of the period of performance of the
subawards under the award). MTDC excludes equipment, capital expenditures, charges for patient
care, rental costs, tuition remission, scholarships and fellowships, participant support costs and the
portion of each subaward in excess of $50,000.
58. Active Unique Entity Identifier (UEI), Central Contractor Registration (CCR) registration, and
South Carolina State Vendor ID are required for federal reporting purposes and
reimbursement: A UEI is required during the application process: A UEI is a 12-character
alphanumeric ID sequence assigned to an entity by SAM.gov and recognized as the universal
standard for identifying and keeping track of entities receiving federal funds. The identifier is used for
tracking purposes and to validate address and point-of-contact information. The UEI will be used
throughout the grant life cycle. If you are not already registered in SAM.gov, you can use the following
link for entity registrations: https://sam.gov/content/entity-information
a) System for Award Management (formerly Central Contractor Registration [CCR]): The
recipient agrees to comply with applicable requirements regarding registration with the
System for Award Management (SAM) (or with a successor government-wide system officially
designated by OMB). SAM is a Federal Government-owned and operated free web site that
consolidates the capabilities in CCR/FedReg, ORCA, and EPLS. Future phases of SAM will
add the capabilities of other systems used in Federal procurement and awards processes. If
you had an active record in CCR, you have an active record in SAM. You do not need to do
anything in SAM at this time, unless a change in your business circumstances requires
updates to your Entity record(s) in order for you to be paid or to receive an award or you need
to renew your Entity(s) prior to its expiration.
(SAM will send notifications to the registered user via email 60, 30, and 15 days prior to
expiration of the Entity. To update or renew your Entity record(s) in SAM you will need to
create a SAM User Account and link it to your migrated Entity records. You do not need a
user account to search for registered entities in SAM by typing the DUNS number or business
name into the search box. (https://sam.gov/content/entity registration).
b) South Carolina State Vendor Number: To ensure that your agency is registered with the
state, in order to receive reimbursement for grant-eligible expenses, an agency or entity will
need to go to the following link and register to obtain a SC State Vendor number:
https://procurement.sc.gov/doing-biz/registration. This information should be sent with the first
Request for Reimbursement to the person listed on the cover letter in your award packet.
59. Certifications Regarding Federal Lobbying, Debarment and Suspension and Drug-Free
Workplace Requirements and other Responsibility Matters:
Applicants should refer to the regulations cited below to determine the certification to which they are
required to attest. Applicants should also review the instructions for certification included in the
regulations before completing this form. Signature of this form provides for compliance with
certification requirements under the applicable CFR covering New Restrictions on Lobbying,
Government-wide Debarment and Suspension (Non-procurement) and Government-wide
Requirements for Drug-Free Workplace (Grants). The certifications shall be treated as a material
representation of fact upon which reliance will be placed when the Office of Highway Safety and
Justice Programs determines to award the covered transaction, grant, or cooperative agreement.
60. Certification Regarding Federal Lobbying
Certification for Contracts, Grants, Loans, and Cooperative Agreements
The undersigned certifies, to the best of his or her knowledge and belief, that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of Congress, or
an employee of a Member of Congress in connection with the awarding of any Federal

Federal Fiscal Year 2027 Terms and Conditions

14

contract, the making of any Federal grant, the making of any Federal loan, the entering
into of any cooperative agreement, and the extension, continuation, renewal, amendment,
or modification of any Federal contract, grant, loan, or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member
of Congress in connection with this Federal contract, grant, loan, or cooperative
agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure
Form to Report Lobbying," in accordance with its instructions.
(3) The undersigned shall require that the language of this certification be included in the
award documents for all sub-awards at all tiers (including subcontracts, subgrants, and
contracts under grant, loans, and cooperative agreements) and that all subrecipients shall
certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite for making
or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who
fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and
not more than $100,000 for each such failure.
61. Certification Regarding Debarment and Suspension: Instructions for Primary Certification
(States):
a) By signing and submitting this proposal, the prospective primary participant is providing the
certification set out below and agrees to comply with the requirements of 2 CFR Parts 180
and 1200.
a. The inability of a person to provide the certification required below will not necessarily
result in denial of participation in this covered transaction. The prospective participant
shall submit an explanation of why it cannot provide the certification set out below. The
certification or explanation will be considered in connection with the department or
agency's determination whether to enter into this transaction. However, failure of the
prospective primary participant to furnish a certification or an explanation shall
disqualify such person from participation in this transaction.
b. The certification in this clause is a material representation of fact upon which reliance
was placed when the department or agency determined to enter into this transaction.
If it is later determined that the prospective primary participant knowingly rendered an
erroneous certification, in addition to other remedies available to the Federal
Government, the department or agency may terminate this transaction for cause or
default or may pursue suspension or debarment.
c. The prospective primary participant shall provide immediate written notice to the
department or agency to which this proposal is submitted if at any time the prospective
primary participant learns its certification was erroneous when submitted or has
become erroneous by reason of changed circumstances.
d. The terms covered transaction, civil judgement, debarment, suspension, ineligible,
participant, person, principal, and voluntary excluded, as used in the clause are
defined in 2 CFR parts 180 and 1200. You may contact the department or agency to
which this proposal is being submitted for assistance in obtaining a copy of those
regulations.
e. The prospective primary participant agrees by submitting this proposal that, should the
proposed covered transaction be entered into, it shall not knowingly enter into any
lower tier covered transaction with a person who is proposed for debarment under 48
CFR Part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily
excluded from participation in this covered transaction, unless authorized by the
department or agency entering into this transaction.

Federal Fiscal Year 2027 Terms and Conditions

15

f.

The prospective primary participant further agrees by submitting this proposal that it
will include the clause titled “Instructions for Lower Tier Certification” including the
"Certification Regarding Debarment, Suspension, Ineligibility and Voluntary ExclusionLower Tier Covered Transaction," provided by the department or agency entering into
this covered transaction, without modification, in all lower tier covered transactions and
in all solicitations for lower tier covered transactions and will require lower tier
participants to comply with 2 CFR Parts 180 and 1200.
g. A participant in a covered transaction may rely upon a certification of a prospective
participant in a lower tier covered transaction that it is not proposed for debarment
under 48 CFR part 9, subpart 9.4, debarred, suspended, ineligible, or voluntary
excluded from the covered transaction, unless it knows that the certification is
erroneous. A participant is responsible for ensuring that its principals are not
suspended, debarred, or otherwise ineligible to participate in covered transactions. To
verify the eligibility of its principals, as well as the eligibility of any prospective lower
tier participants, each participant may, but is not required to, check the System for
Award Management Exclusions website (https://www.sam.gov/).
h. Nothing contained in the foregoing shall be construed to require establishment of a
system of records in order to render in good faith the certification required by this
clause. The knowledge and information of a participant is not required to exceed that
which is normally possessed by a prudent person in the ordinary course of business
dealings.
i. Except for transactions authorized under paragraph e of these instructions, if a
participant in a covered transaction knowingly enters into a lower tier covered
transaction with a person who is proposed for debarment under 48 CFR Part 9, subpart
9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this
transaction, in addition to other remedies available to the Federal government, the
department or agency may terminate the transaction for cause or default.
62. Certification Regarding Debarment, Suspension, and Other Responsibility Matters-Primary
Tier Covered Transactions:
a) The prospective primary participant certifies to the best of its knowledge and belief, that its
principals:
1) Are not presently debarred, suspended, proposed for debarment, declared ineligible,
or voluntarily excluded from participating in covered transactions by any Federal
department or agency;
2) Have not within a three-year period preceding this proposal been convicted of or had a
civil judgment rendered against them for commission of fraud or a criminal offense in
connection with obtaining, attempting to obtain, or performing a public (Federal, State
or local) transaction or contract under a public transaction; violation of Federal or State
antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or
destruction of record, making false statements, or receiving stolen property;
3) Are not presently indicted for or otherwise criminally or civilly charged by a
governmental entity (Federal, State or Local) with commission of any of the offenses
enumerated in paragraph 2 of this certification; and
4) Have not within a three-year period preceding this application/proposal had one or more
public transactions (Federal, State, or local) terminated for cause or default.
b) Where the prospective primary participant is unable to certify to any of the Statements in this
certification, such prospective participant shall attach an explanation to this proposal.

Federal Fiscal Year 2027 Terms and Conditions

16

63. Instructions for Lower Tier Participant Certification:
a) By signing and submitting this proposal, the prospective lower tier participant is providing the
certification set out below and agrees to comply with the requirements of 2 CFR Parts 180 and
1200.
b) The certification in this clause is a material representation of fact upon which reliance was
placed when this transaction was entered into. If it is later determined that the prospective
lower tier participant knowingly rendered an erroneous certification, in addition to other
remedies available to the Federal government, the department or agency with which this
transaction originated may pursue available remedies, including suspension or debarment.
c) The prospective lower tier participant shall provide immediate written notice to the person to
whom this proposal is submitted if at any time the prospective lower tier participant learns that
its certification was erroneous when submitted or has become erroneous by reason of changed
circumstances.
d) The terms covered transaction, civil judgement, debarment, suspension, ineligible, participant,
person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts
180 and 1200. You may contact the person to whom this proposal is submitted for assistance
in obtaining a copy of those regulations.
e) The prospective lower tier participant agrees by submitting this proposal that, should the
proposed covered transaction be entered into, it shall not knowingly enter into any lower tier
covered transaction with a person who is proposed for debarment under 48 CFR Part 9,
subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from
participation in this covered transaction, unless authorized by the department or agency with
which this transaction originated.
f) The prospective lower tier participant further agrees by submitting this proposal that it will
include the clause titled "Instructions for Lower Tier Certification” including the “Certification
Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion -- Lower Tier Covered
Transaction," without modification, in all lower tier covered transactions and in all solicitations
for lower tier covered transactions and will require low tier participants to comply with 2 CFR
Parts 180 and 1200.
g) A participant in a covered transaction may rely upon a certification of a prospective participant
in a lower tier covered transaction that it is not proposed for debarment under 48 CFR Part 9,
subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the
covered transaction, unless it knows that the certification is erroneous. A participant is
responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible
to participate in covered transactions. To verify the eligibility of its principals, as well as the
eligibility of any prospective lower tier participants, each participant may, but is not required to,
check
the
System
for
Award
Management
Exclusions
website
(www.sam.gov/content/exclusions).
h) Nothing contained in the foregoing shall be construed to require establishment of a system of
records in order to render in good faith the certification required by this clause. The knowledge
and information of a participant is not required to exceed that which is normally possessed by
a prudent person in the ordinary course of business dealings.
i) Except for transactions authorized under paragraph e of these instructions, if a participant in a
covered transaction knowingly enters into a lower tier covered transaction with a person who
is proposed for debarment under 48 CFR Part 9, subpart 9.4, suspended, debarred, ineligible,
or voluntarily excluded from participation in this transaction, in addition to other remedies
available to the Federal government, the department or agency with which this transaction
originated may pursue available remedies, including suspension or debarment.
64. Certification Regarding Debarment, Suspension Ineligibility and Voluntary Exclusion-Lower
Tier Covered Transactions:
a) The prospective lower tier participant certifies, by submission of this proposal, that neither it
nor its principals is presently debarred, suspended, proposed for debarment, declared

Federal Fiscal Year 2027 Terms and Conditions

17

ineligible, or voluntarily excluded from participation in this transaction by any Federal
department or agency.
b) Where the prospective lower tier participant is unable to certify to any of the statements in this
certification, such prospective participant shall attach an explanation to this proposal.
65. Drug-Free Workplace Act of 1988 (41 U.S.C. 8103):
The undersigned will provide a drug-free workplace by:
a) Publishing a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession or use of a controlled substance is prohibited in the grantee's
workplace and specifying the actions that will be taken against employees for violation of such
prohibition;
b) Establishing a drug-free awareness program to inform employees about:
1) The dangers of drug abuse in the workplace.
2) The grantee's policy of maintaining a drug-free workplace.
3) Any available drug counseling, rehabilitation, and employee assistance programs.
4) The penalties that may be imposed upon employees for drug violations occurring in
the workplace.
5) Making it a requirement that each employee engaged in the performance of the grant
be given a copy of the statement required by paragraph (a).
c) Notifying the employee in the statement required by paragraph (a) that, as a condition of
employment under the grant, the employee will:
1) Abide by the terms of the statement.
2) Notify the employer of any criminal drug statute conviction for a violation occurring in the
workplace no later than five days after such conviction.
d) Notifying the agency within ten days after receiving notice under subparagraph (c)(2) from an
employee or otherwise receiving actual notice of such conviction.
e) Taking one of the following actions, within 30 days of receiving notice under subparagraph
(c)(2), with respect to any employee who is so convicted:
1) Taking appropriate personnel action against such an employee, up to and including
termination.
2) Requiring such employee to participate satisfactorily in a drug abuse assistance or
rehabilitation program approved for such purposes by Federal, State, or local health, law
enforcement, or other appropriate agency.
f) Making a good faith effort to continue to maintain a drug-free workplace through
implementation of paragraphs of all of the paragraphs above.
66. Specific Assurances
The undersigned agrees with and gives the following Assurances with respect to its Federally assisted
Highway Safety Grant Program:
a) The Recipient agrees that each “activity,” “facility,” or “program,” as defined in § 21.23(b) and
(e) of 49 CFR part 21 will be (with regard to an “activity”) facilitated, or will be (with regard to
a “facility”) operated, or will be (with regard to a “program”) conducted in compliance with all
requirements imposed by, or pursuant to the Acts and the Regulations.
b) The Recipient will insert the following notification in all solicitations for bids, Requests For
Proposals for work, or material subject to the Acts and the Regulations made in connection
with all Highway Safety Grant Programs and, in adapted form, in all proposals for negotiated
agreements regardless of funding source: “The [name of Recipient], in accordance with
the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C 2000d to
2000d–4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure
that in any contract entered into pursuant to this advertisement, disadvantaged
business enterprises will be afforded full and fair opportunity to submit bids in
response to this invitation and will not be discriminated against on the grounds of race,
color, or national origin in consideration for an award.”

Federal Fiscal Year 2027 Terms and Conditions

18

c) The Recipient will insert the clauses of appendix A and E of this Assurance (also referred to
as DOT Order 1050.2A)[1] in every contract or agreement subject to the Acts and the
Regulations.
d) The Recipient will insert the clauses of appendix B of DOT Order 1050.2A, as a covenant
running with the land, in any deed from the United States effecting or recording a transfer of
real property, structures, use, or improvements thereon or interest therein to a Recipient.
e) That where the Recipient receives Federal financial assistance to construct a facility, or part
of a facility, the Assurance will extend to the entire facility and facilities operated in connection
therewith.
f) That where the Recipient receives Federal financial assistance in the form of, or for the
acquisition of, real property or an interest in real property, the Assurance will extend to rights
to space on, over, or under such property.
g) That the Recipient will include the clauses set forth in appendix C and appendix D of this DOT
Order 1050.2A, as a covenant running with the land, in any future deeds, leases, licenses,
permits, or similar instruments entered into by the Recipient with other parties:
a. for the subsequent transfer of real property acquired or improved under the
applicable activity, project, or program; and
b. for the construction or use of, or access to, space on, over, or under real property
acquired or improved under the applicable activity, project, or program.
h) That this Assurance obligates the Recipient for the period during which Federal financial
assistance is extended to the program, except where the Federal financial assistance is to
provide, or is in the form of, personal property, or real property, or interest therein, or structures
or improvements thereon, in which case the Assurance obligates the Recipient, or any
transferee for the longer of the following periods:
a. the period during which the property is used for a purpose for which the Federal
financial assistance is extended, or for another purpose involving the provision
of similar services or benefits; or
b. the period during which the Recipient retains ownership or possession of the
property.
i) The Recipient will provide for such methods of administration for the program as are found by
the Secretary of Transportation or the official to whom he/she delegates specific authority to
give reasonable guarantee that it, other recipients, sub-recipients, sub-grantees, contractors,
subcontractors, consultants, transferees, successors in interest, and other participants of
Federal financial assistance under such program will comply with all requirements imposed
or pursuant to the Acts, the Regulations, and this Assurance.
j) The Recipient agrees that the United States has a right to seek judicial enforcement with
regard to any matter arising under the Acts, the Regulations, and this Assurance.
The Recipient agrees to comply with all applicable provisions governing NHTSA's access to records,
accounts, documents, information, facilities, and staff. You also recognize that you must comply with
any program or compliance reviews, and/or complaint investigations conducted by NHTSA. You must
keep records, reports, and submit the material for review upon request to NHTSA, or its designee in
a timely, complete, and accurate way. Additionally, you must comply with all other reporting, data
collection, and evaluation requirements, as prescribed by law or detailed in program guidance.
The recipient gives this ASSURANCE in consideration of and for obtaining any Federal grants, loans,
contracts, agreements, property, and/or discounts, or other Federal-aid and Federal financial
assistance extended after the date hereof to the recipients by the U.S. Department of Transportation
under the Highway Safety Grant Program. This ASSURANCE is binding on the State highway safety
agency, other recipients, sub-recipients, sub-grantees, contractors, subcontractors and their
subcontractors', transferees, successors in interest, and any other participants in the Highway Safety
Grant Program.

Federal Fiscal Year 2027 Terms and Conditions

19

2027 Highway Safety Grant Program

PT-2027-HS-11-27

Travelers Rest Police Department

Award Acceptance/Certifications
Certification by Project Director
I certify that I understand and agree to comply with the general and fiscal terms and conditions of this application including special
conditions; to comply with provisions of the Act governing these funds and all other federal laws; that all information presented is correct;
that there has been appropriate coordination with affected agencies; that I am duly authorized by the Applicant to perform the tasks of
Project Director as they relate to the terms and conditions of this grant application; that costs incurred prior to grant approval may result
in expenses being absorbed by the subgrantee; and, that the receipt of grantor funds through the State Administrative Agency will not
supplant state or local funds.
Name:

Teresa Howard

Title:

Class 3 Officer/Victim
Advocate

Organization:

Travelers Rest Police
Department

Signature:

Certification by Financial Officer
I certify that I understand and agree to comply with the general and fiscal terms and conditions of this application including special
conditions; to comply with provisions of the Act governing these funds and all other federal laws; that all information presented is correct;
that there has been appropriate coordination with affected agencies; that I am duly authorized by the Applicant to perform the tasks of
Financial Officer as they relate to the terms and conditions of this grant application; that costs incurred prior to grant approval may result
in expenses being absorbed by the subgrantee; and, that the receipt of grantor funds through the State Administrative Agency will not
supplant state or local funds.
Name:

Carson Ruffage

Title:

City Clerk and Treasurer

Organization:

City of Travelers Rest

Signature:

Certification by Official Authorized to Sign
I certify that I understand and agree to comply with the general and fiscal terms and conditions of this application including special
conditions; to comply with provisions of the Act governing these funds and all other federal laws; that all information presented is correct;
that there has been appropriate coordination with affected agencies; that I am duly authorized to commit the applicant to these
requirements; that costs incurred prior to grant approval may result in expenses being absorbed by the subgrantee; and, that the receipt
of grantor funds through the State Administrative Agency will not supplant state or local funds.
The Omnibus Appropriations Act of 1996 requires that subgrantees provide assurance that subgrant funds will not be used to supplant
or replace local or state funds or other resources that would have otherwise been available for law enforcement and/or criminal justice
activites. In compliance with that mandate, I certify that the receipt of federal funds through the State Administrative Agency shall in no
way supplant or replace state or local funds or other resources that would have been made available for law enforcement and/or criminal
justice activites.
Name:

Signature:

Benjamin Ford

Title:

Chief of Police

Organization:

Travelers Rest Police
Department

2027 Highway Safety Grant Program

PT-2027-HS-11-27

Travelers Rest Police Department

Project Details
Project Title:
Project Location:
Project Summary:

Overtime Hours, Traffic Grant *
Travelers Rest, SC
The municipality of Travelers Rest, SC continues to grow rapidly in the
Northern Area of Greenville County SC. We have a serious traffic problem
in Greenville County as well as our city of TR. This grant will allow our
officers to work to improve this issue and to save lives on the roads
traveled. *
Continuation *
5 *

Type of Application:
Year of Funds:
Plan to apply for additional years of funding after
Yes *
first year?
Program Area:
Police Traffic Services: Enforcement *
County(ies) this project will serve:
Greenville County *

2027 Highway Safety Grant Program

PT-2027-HS-11-27

Travelers Rest Police Department

Agency Details
Agency Specific Information
Agency Name:
Travelers Rest Police Department *
Address: 125 TRAILBLAZER DR *
City: TRAVELERS RST *
State: South Carolina *
Zip: 29690-2226 *
Fax Number:
Telephone Number: (864) 834-9029
Organization Type: Municipality *
Unique Entity Identifier (UEI): HJMWPPX8Y2K3 *
US Congressional District: 5000232
Has your agency registered in the System for Award Management (SAM)? Yes *

County: Greenville County *

2027 Highway Safety Grant Program

PT-2027-HS-11-27

Travelers Rest Police Department

Contact Information
*NOTE: THE PROJECT DIRECTOR, FINANCIAL OFFICER AND OFFICIAL AUTHORIZED TO SIGN CANNOT BE THE SAME PERSON. STAFF BEING FUNDED UNDER
THIS GRANT MAY NOT BE ANY OF THE BELOW OFFICIALS WITHOUT OHSJP APPROVAL.

Project Director
(Required)

Prefix: Officer*

First Name: Teresa*

Title: Class 3 Officer/Victim Advocate*
Street Address Line 1: 125 Trailblazer Dr*
City: Greenville*
State: South Carolina*
Ext:
Phone: (864) 417-7616*

Financial Officer
(Required)

Prefix: Mrs.*

First Name: Carson*

Title: City Clerk and Treasurer*
Street Address Line 1: 125 Trailblazer Dr*
City: Travelers Rest*
State: South Carolina*
Ext:
Phone: (864) 834-9020*

Official Authorized to
Sign

Prefix: Chief*

First Name: Benjamin*

Last name: Howard*

Suffix:

Organization Name: Travelers Rest Police Department*
Street Address Line 2:
Zip: 29690*
Email: [email protected]*

Last name: Ruffage*

Suffix:

Organization Name: City of Travelers Rest*
Street Address Line 2:
Zip: 29690*
Email: [email protected]*

Last name: Ford*

Suffix:

(Required)

Title: Chief of Police*
Street Address Line 1: 125 Trailblazer Dr*
City: Travelers Rest*
State: South Carolina*
Ext:
Phone: (864) 834-9029*

Programmatic Point of
Contact

Organization Name: Travelers Rest Police Department*
Street Address Line 2:
Zip: 29690*
Email: [email protected]*

Organization Name: *

[X]Same as Project Director

(Required)

Prefix: *
Phone: *

Financial Point of Contact
(Required)

First Name: *
Ext:

Suffix:

Organization Name: *

[X]Same as Financial Officer
Prefix: *
Phone: *

Last name: *
Email: *

First Name: *
Ext:

Last name: *
Email: *

Suffix:

2027 Highway Safety Grant Program

PT-2027-HS-11-27

Travelers Rest Police Department

Program Narrative
PROBLEM STATEMENT:
First, define the problem exactly as it exists in your particular community. Describe the nature and magnitude of
the problem using valid, updated statistical data; cite the source and date of your information. Sufficient data
should be provided to prove the problem is significant and should be addressed. Include a discussion and
analysis of trends in traffic-related incidents, their scope and characteristics. Data should be presented covering
the past three (3) years. Second, include a discussion on your existing efforts and level of activities (current
resources and programs) in dealing with the problem and why new or additional intervention/activity is needed.
The City of Travelers Rest is a rapidly growing municipality in the upstate region of South Carolina. It is located in the
Northern Area of Greenville County SC. Current SCDPS data shows that Greenville County ranks:
#1 in DUI fatalities
#1 in Fatal Collisions
#1 in Speed related Fatal/Severe Collisions
#3 in Pedestrians and Bicyclist Fatal/Severe injuries
According to the U.S. Census Bureau, the population of Travelers Rest has increased from 4,576 in 2010 to 8,960 in 2024.
According to the FBI UCR statistics regarding 2019 Crime in the United States, the average officers per 1,000 residents for
cities less than 10,000 residents was 4.2 officers. In the South the average officers per 1,000 residents for cities less than
10,000 residents was 5.5 officers. In Travelers Rest in 2019 we had approximately 2.7 officers per 1,000 residents. As of
February 2023 the Travelers Rest Police Department has approximately 3 officers per 1,000 residents not including the
estimated Furman University campus population which averages 2500-3000.
Due to the growth in the City of Travelers Rest, Greenville County, SC as a whole and the overwhelming number of drivers
that commute through the TR City, the number of traffic collision has increased. In 2024 TR experienced 311 traffic
collisions including 2 fatalities. This is high numbers of collisions to experience in a municipality. Over a 5 year period our
collisions continue to be considered high.
The traffic problem in Greenville County remain at it highest in the past three years as statistics will show;
Vehicle registration was up 5% in 2023 which means more motorist are on the roadways.
Daily Traffic Volume on major highways was up 10% in 2023
Collision fatalities total for 2023 was 1,047
*pedestrian fatalities are up from 173 in 2022 to187 in 2023
* bicycle fatalities are up from 25 in 2022 to 26 in 2023
*collisions with severe injuries from 50,172 in 2022 to 51,638 in 2023
*352 of 676 seatbelt fatality accidents were not wearing a seatbelt in 2023
Upon reviewing our collision and enforcement data we have determined there were two primary causes of the increase in
traffic collisions. The first factor was the significant residential and commercial development in Greenville County which
has increased our traffic volume as mentioned above. The second factor was an increase in our call for service.in 2023
there were 18,818 calls for service request which was highest to date. More than 5,000 more calls than in 2020 and more
than 3500 call in the previous 5 year average data. that is a 51% increase. Our department currently has 3 officers on duty
per shift. Available manpower, along with the significant increase in calls for service has left our major roadways and
highways unpatrolled and at times unsafe.
With calls for service being the focus of regular patrol officers, this grant will allow two officers to dedicate their efforts to
meeting the goals and objectives of the overtime traffic grant without any interruptions that our regular patrol officers
experience daily. The command staff of the Police Department believe that a Traffic Safety Team dedicated to the goals
and objectives listed in this grant will make our major highways and roadways safer for our citizens and those who commute

2027 Highway Safety Grant Program

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Travelers Rest Police Department

through our city, This grant will allow other officers to better serve and address community problems and criminal activity,
thus keeping the neighborhoods of our city safe.
Ultimately this grant will allow a better balance of resources and will continue to allow the citizens of Travelers Rest to
maintain the quality of life they have grown accustomed to living, all while helping to ensure the safety of all motorist
traveling through our city.
*
PROGRAM GOAL(S):
Describe the broad, long-term goals of the program and indicate the change(s) or outcome(s) anticipated.

1) to decrease the number of traffic related fatalities by 9% from 22 in 2023 to 20 by the end of the grant period.
2) to decrease the number of traffic related collisions by 10% from 2,035 in 2023 to 1,850 by the end of the grant period.
*
IMPACT INDICATOR(S):
State how accomplishments of the program goal(s) listed above will be measured.

1) Statistics shall be obtained from the SCDPS to verify that traffic related fatalities are decreasing by the end of the grant
period.
2) Statistics shall be obtained from the SCDPS to verify that the total number of traffic related collisions are decreasing by
the end of the grant period.*
SPECIFIC OBJECTIVE(S):
Objectives are quantifiable statements of the activities/tasks that will be implemented to fulfill project goals. They
must be stated in measurable terms for the specific times periods.
1) The officers assigned to perform traffic grant project activity hours will conduct high visibility enforcement each month
during the grant period.
2) Plan and conduct specialized enforcement activities in support of national and statewide highway safety campaign
initiatives.
*
PERFORMANCE INDICATOR(S):
State exactly how each objective will be measured. Performance indicators must be matched to each program
objective listed above.
1) The officers assigned to perform traffic grant project activity hours will conduct high visibility enforcement (HVE) each
month during the grant period. Documentation to substantiate the HVE shall be maintained in the grant files.
2) Special enforcement and education activities in support of national and statewide highway safety initiatives shall be
planned and conducted. Results of each special enforcement and education shall be documented and statistics shall be
maintained on file.
*

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PROJECT NARRATIVE:
Provide a comprehensive step-by-step description of the project, indicating the tasks and activities to be
employed to address the outlined in the Problem Statement. Detail what will be accomplished, how activities will
be implemented, and who will perform the tasks. Each specific objective should be addressed, including an
explanation of how it will be achieved.
The Travelers Rest Police Department is dedicated to reducing the number of traffic collisions that occur in the limits of our
city. We will specifically target speeding, aggressive driving, motorist who are driving while impaired by alcohol and/or
drugs, and safety restraint usage by combing enforcement efforts with public information and education efforts to reduce
collisions, injuries and deaths that occur on our roadways. The operations commander will be responsible for ensuring that
the goals, objectives and tasks associated with this grant are carried out in an efficient and effective manner. He or she will
also directly supervise the officers requesting overtime with the TRPDTST who ensure that he/she is performing
adequately so that the goals and objectives of this grant are achieved. He/she will coordinate joint enforcement efforts with
other members of the TRPD and the 13th judicial circuit law enforcement networking agencies. The officers requesting
overtime with the TRPDTST will be responsible for carrying our everyday tasks associated with the grant and assisting
other department members in Traffic Safety related initiatives. The chief of police, the TRPD command staff, and the
Travelers Rest City Council will provide the necessary support for this project to be successful.
The police information specialist will compile data from the traffic collisions to create statistical reports that will indicate the
location of all traffic collisions, the primary contributing factors day and times of collisions, occupant restraint usage and
injuries, and if alcohol and or drugs were involved with the collision. These reports will be disseminated to the offices
assigned to the TRPDTST and uniform patrol supervisor on a bi-monthly and annual basis as will allow the Police
Department to determine trends and collisions, moving violations that cause collisions and occupant safety restraint usage
trends. the Police Department will also post trends on all available social media to further make the public aware of
locations prone to collisions and the primary cause of the collisions.
During the grant period, TRPDTST and overtime officers will investigate locations that citizens report or we determine to
have a high incidence of speeding and aggressive driving on a regular basis. To assist us in determining the accuracy of
the citizen traffic complaints we will use a traffic speed and volume collection device and observational studies by the
TRPDTST and overtime officers. Since every problem is unique and has different variables that come into play, our
response will be unique and tailored to fit the specific problem.
The Police Information Specialist will review DUI statistical data on a monthly basis to determine the primary days, times,
and locations that motorists have been arrested for driving while impaired by alcohol and drugs. In our efforts to remove
motorist from the roadway that are driving under the influence of alcohol and or drugs, the officers working overtime with the
TRPDTST will work during the times they are most likely to encounter motorist who are impaired or driving aggressively.
The officer will saturate the primary locations where impaired driving occurs and will assist other patrol officers assigned to
enforce underage drinking laws by patrolling near known party locations where alcohol may be consumed by adults and or
underage motorist. The officers working overtime with the TRPDTST will also use complied statistical data to conduct
patrols and traffic enforcement.
In addition to our enforcement efforts, the officers working overtime with the TRPDTST will work closely with school resource
officers, crime prevention officers, civic organizations, homeowners and other community groups when solving traffic
issues and educate our youth and other motorist of the dangers associated with impaired driving, speeding, aggressive
driving, and the benefits of safety restraints. The Chief of Police or his designee will conduct public safety announcements
detailing activities or initiatives regarding Traffic Safety in and attempt to make our community a safe one. The Chief of
Police or his designee will also meet with local judges to explain the Traffic Safety problem in the City of Travelers Rest
and how we intend to solve these problems by achieving the goals and objectives associated with this grant.
The officers working overtime with the TRPDTST and other members of the department will participate in buckle up South
Carolina, sober or slammer, national child safety week, buckle up America, drunk and drugged driving prevention month,
and any other state and national traffic safety campaigns that will be beneficial in achieving our goals and objectives
associated with this grant. By focusing on the goals and objectives associated with this grant, Travelers Rest Police
Department can make a difference in our state and our Traffic problems with the creation of the Travelers Rest Police
Department Traffic Safety Team (TRPDTST) an the officers ability to work overtime in support of the team and it's efforts.

2027 Highway Safety Grant Program

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Travelers Rest Police Department

*
PROJECT EVALUATION:
The purpose of evaluating a project is to assess how well it has been implemented in your jurisdiction and to
assess the extent to which the activities funded have achieved the project's goals. In this section, describe the
plan or process for assessing the impact on the highway safety problem(s) in your jurisdiction. The completed
evaluation report should be included in the Final Narrative Report submitted for the project.

The project will be evaluated by determining the degree that the goals and and objectives of the grant were met. Statistical
information will be compared to the prior year and the objectives will be evaluated to determine if they were met and to what
degree. The Project Director will evaluate the project periodically throughout the grant period to determine any shortfalls or
obstacles. Strategies will be updated to ensure the goals and objectives will be met.*
PROJECT CONTINUATION:
Explain how the project activity will be continued after federal funding assistance is no longer available.

The Travelers Rest Police Department along with our administrator and City Council strive on the safety of all our citizens
and those who visit our city. At any time the grant money becomes no longer available, safety will still be a priority for our
department and we will have to adjust our budget funding to insure that we are targeting the traffic issues within our city
limits. The grant money helps us to be able to meet our goals and objectives without putting a financial burden on the city.
*
TOTAL PROJECT AREA POPULATION
Provide the most current population figures for the area served by this project. The population of the project area may be
larger than the population of the recipient unit of government (e.g. the project is a multi-jurisdictional effort) or smaller (e.g. the
project targets a specific segment of the jurisdiction). Cite the source of the information presented.

Total Population for county(ies) or City/Town:
9,660
Cite source of information:
census bureau website
AGENCY INFORMATION: (For Law Enforcement Agencies ONLY)
Provide agency staff information, as well as the current level of enforcement activity for the entire department for the three
previous calendar years.

Number of sworn officers in agency:
Number of non-sworn staff in agency:
Total number of personnel in agency:
NUMBER BY CALENDAR YEAR
ACTIVITY

26
8
34
CY:
CY: 2024

CY: 2025

2023
DUI Arrests
Speeding (All Cases)
Safety Belt Violations
Child Restraint Violations
All Other Traffic Violations
Traffic Crashes Investigated

107
690
11
13
864
323

58
1,175
271
8
1,076
300

51
908
107
6
1,018
298

2027 Highway Safety Grant Program

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Travelers Rest Police Department

Implementation Schedule
The Implementation Schedule is intended to give our office a proposed list of activities planned, when they are to be
implemented, and the person responsible. Exact dates are not necessary in the "Implementation Proposed Time Frame"
section.

Implementation Tasks

Person Responsible

Implementation Proposed (Proposed
Quarters)
1st Quarter, 2nd Quarter, 3rd Quarter,
4th Quarter

Meet with Judges

Project Director/ All Officers
1st Quarter, 2nd Quarter, 3rd Quarter,
4th Quarter

Submit Required Monthly Reports

Project Director
1st Quarter, 2nd Quarter, 3rd Quarter,
4th Quarter

Submit Quarterly Progress Reports

Project Director
1st Quarter, 2nd Quarter, 3rd Quarter,
4th Quarter

Conduct High Visibility Patrols

Officers

1st Quarter, 2nd Quarter, 3rd Quarter,
4th Quarter
Participate in National/State Wide
Campaigns

All Officers working the grant

4th Quarter
Submit Final Narrative Report

Project Director

2027 Highway Safety Grant Program

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Travelers Rest Police Department

Personnel
[ ]Check here if this form is not applicable.
Position Title: Police Traffic Overtime Project Activity Hours
If multiple grant-funded positions are being requested, you must select the ADD button to create an additional page for each
position. A pool of activity hours for law enforcement or prosecution grants can be requested as a single salary line item.
Multiple Personnel pages are not necessary in this instance.

Rate

Salary

Time Worked (# of
hours, days, weeks,
years)

Yearly

$28,000.00

1

Percentage of Time

Total

100.00
Salaries - Total(s):

$28,000
$28,000

Type of Benefit

Base

Rate

Total

Social Security & Medicare (FICA)
Retirement
Workers Compensation Insurance
Pre-Retirement Death Benefit
Accident Death Benefit (Police
Officers)
Other Employer Contributions
(Itemize)

$28,000
$28,000
$1,645
$28,000

0.0765
0.1884
1.0000
0.0200

$2,142
$5,275
$1,645
$560

$28,000

0.0200

$560
$0

Employer Contributions - Total(s):

$10,182

Grand Total
Personnel Grand Total Costs:

$38,182

Narrative
Please include a description of the responsibilities and duties of each requested position in relationship to fulfilling the project goals and
objectives. If this is an existing grant-funded position, provide justification for any salary increases. Applicants may provide any other
explanation or comments in this section.

Police Traffic Overtime Project Activity hours and allowable fringe benefits will be adjusted proportionally to all overtime
traffic grant project activity hours that are worked.
Travelers Rest Police Department will use the registered grant overtime hours to meet all the goals and objectives that are
listed in the grant proposal. This year we have requested a slight increase due to the growth of our city and number of
tourist to our city. We have more traffic on the road and more officer that are working the overtime traffic grant hours. *

2027 Highway Safety Grant Program

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Contractual Services
[X]Check here if this form is not applicable.
Itemize - DO NOT include professional fees for doctors, psychologists, etc.
Service Description
Cost
Quantity

Total
$0

Contractual Services - Total(s):
$0

Narrative
Explain exactly how each item listed in your budget will be utilized. It is important that the necessity of these items,
as they relate to the operation of the project, be established. Dollar amounts DO NOT have to be provided.

*

2027 Highway Safety Grant Program

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Travelers Rest Police Department

Travel
[X]Check here if this form is not applicable.
Purpose of Travel
Indicate the purpose/type
of trip including location if
available (i.e. training,
advisory group meeting,
etc.)

Type of Expense
Lodging, meals, etc.

Basis
Per Day, mile, trip,
etc.

Cost

Quantity # of Staff

Total

$0
Travel - Total(s):

$0

Narrative
Explain exactly how each item listed in your budget will be utilized. It is important that the necessity of these items,
as they relate to the operation of the project, be established. Dollar amounts DO NOT have to be provided.
*

2027 Highway Safety Grant Program

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Travelers Rest Police Department

Equipment
[X]Check here if this form is not applicable.
$2,500 or more per Unit or a sensitive item as determined by your program.
Itemize - DO NOT USE BRAND NAME. Also, DO NOT include leased, rented items, or software.
Type of Equipment

Cost

Quantity

Total
$0
$0

Other Equipment
Equipment - Total(s):

$0

Narrative
Explain exactly how each item listed in your budget will be utilized. It is important that the necessity of these items,
as they relate to the operation of the project, be established. Dollar amounts DO NOT have to be provided.

*

2027 Highway Safety Grant Program

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Travelers Rest Police Department

Other
[X]Check here if this form is not applicable.
Type of Cost

Cost

Quantity

Total
$0
$0

Other Costs
Other - Total(s):

$0

Narrative
Explain exactly how each item listed in your budget will be utilized. It is important that the necessity of these items,
as they relate to the operation of the project, be established. Dollar amounts DO NOT have to be provided.
*

2027 Highway Safety Grant Program

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Travelers Rest Police Department

Budget Summary
Budget Category

Total

Personnel
Contractual Services
Travel
Equipment
Other

$38,182
$0
$0
$0
$0

Total Project Costs

$38,182

2027 Highway Safety Grant Program

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Travelers Rest Police Department

Audit Requirement
ACCEPTANCE OF AUDIT REQUIREMENTS
PLEASE NOTE: State Agencies whose annual audit is covered by State Auditor's Office do not have to complete
the form.
We agree to have an audit conducted in compliance with 2 CFR 200.501, if required. If a compliance audit is not required, at
the end of each audit period we will certify in writing that we have not expended the amount of federal funds that would require
a compliance audit ($1,000,000). If required, we will forward for review and clearance a copy of the completed audit(s),
including the management letter, if applicable, to: [email protected]
The following is information on the next organization-wide audit which will include this agency (Use your Agency's fiscal year)
1. * Audit Period: Beginning 10/01/2026 *
Ending 09/30/2027 *
2. Audit or written certification will be submitted to Accounting - Grants by: 06/30/2028 *
NOTE: The audit or written certification must be submitted no later than the ninth month after the end of the audit period.
Additionally, we have or will notify our auditor of the above audit requirements prior to performance of the audit for the period
listed above. We will also ensure that, if required, the entire grant period will be covered by a compliance audit which in some
cases will mean more than one audit must be submitted. We will advise the auditor to cite specifically that the audit was done
in accordance with 2 CFR 200.501. Any information regarding the CFR audit requirements will be furnished by the S.C.
Department of Public Safety, upon request.

* NOTE: The Audit Period is the organization's fiscal or calendar year to be audited.

Failure to complete this form will result in your grant award being delayed and/or cancelled.

2027 Highway Safety Grant Program

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Attachments
DPS Use Only - Grantees can only download the attachment provided by DPS.
Description:

Miscellaneous - Please attach other requested information if applicable.
Description:

Travelers Rest Police Department