On the agenda: Chapin meeting — surveillance camera (Oct 20)

CHAPIN TOWN COUNCIL
REGULAR MEETING
CHAPIN TOWN HALL, CHAPIN, SOUTH CAROLINA
October 20, 2026
6:00 P.M.
AGENDA

Call to Order and Determine Quorum

Statement of Freedom of Information Act Compliance

Invocation and Pledge of Allegiance
(Moment of Silence in Memory of Former Mayor Al Koon)

Mayor’s Announcements

Review and Acceptance of Minutes
August 20, 2026; August 31, 2026
September 8, 2026; September 10, 2026; September 15, 2026; September 17, 2026;
September 29, 2026

Reports
1. Police Report
2. Utility Report
3. Finance Report
4. Planning & Zoning Report

Adjourn

CHAPIN TOWN COUNCIL
SPECIAL CALLED MEETING MINUTES
August 20, 2026
6:00 P.M.

Council Chambers, Chapin Town Hall

Members Present: Mayor Bill Mitchell, Council Member Warren Burritt, Mayor Pro Tem
Ainslee Bost, Council Member Vicky Shealy, Council Member Mike Clonts
Call to Order
Mayor Mitchell called the meeting to order at 6:03 p.m., determined that a quorum was
present, and stated that proper notice had been provided and the meeting was being
conducted in compliance with the South Carolina Freedom of Information Act. He further
noted that the meeting was being recorded and broadcast on the Town of Chapin’s Facebook
page and that the minutes would be made available on the Town’s website.
Ordinances
Second Reading—Amendment Clarifying the Authority of Town Council and the Mayor
Council considered the second reading of an amendment intended to clarify the respective
authority of Town Council and the Mayor and to align the Town’s ordinances with state law.
Mayor Mitchell and members of Council discussed the drafting and legal review of the
amendment, the distinction between legislative and administrative authority under the
mayor-council form of government, the appointment and supervision of municipal and
special legal counsel, Council’s access to information concerning legal matters, and
whether an independent legal opinion should be obtained before final action. Members
expressed differing interpretations of the applicable statutes and the effect of the proposed
amendment.
Motion: Mayor Pro Tem Ainslee Bost moved to approve the ordinance amendment on
second reading. Council Member Vicky Shealy seconded the motion. By roll-call vote,
Council Members Warren Burritt, Ainslee Bost, Vicky Shealy, and Mike Clonts voted in favor;
Mayor Bill Mitchell voted in opposition. The motion carried, 4–1.
Second Reading—Amendment to Ordinance 2.214
Council began consideration of an amendment to Ordinance 2.214. Discussion addressed
the drafting and review of the amendment; proposed revisions to references to the Mayor;
the respective roles of the Mayor and Council under the mayor-council form of government;
whether the matter should be tabled pending an opinion from the South Carolina Attorney

General; and the timing of substantive discussion at second reading. Council also discussed
a social media post referencing the Attorney General.
Motion: Mayor Pro Tem Ainslee Bost moved to approve the ordinance amendment on
second reading. Council Member Vicky Shealy seconded the motion. By roll-call vote,
Council Members Warren Burritt, Ainslee Bost, Vicky Shealy, and Mike Clonts voted in favor;
Mayor Bill Mitchell voted in opposition. The motion carried, 4–1.
Agenda Item 3—Third Ordinance Amendment
Mayor Mitchell requested an explanation of the differences between the existing ordinance
and the proposed amendment. No substantive explanation was offered, and the question
was called.
Motion: Council Member Warren Burritt moved to approve the amendment. Mayor Pro Tem
Ainslee Bost seconded the motion. By roll-call vote, Council Members Warren Burritt,
Ainslee Bost, Vicky Shealy, and Mike Clonts voted in favor; Mayor Bill Mitchell voted in
opposition. The motion carried, 4–1.
Agenda Item 4—Council Liaisons for Communications with Legal Counsel
Council considered an ordinance establishing two council liaisons to communicate with the
Town Attorney or special legal counsel and keep Council informed. Mayor Pro Tem Bost
stated that the proposal would not limit the Mayor’s ability to communicate with counsel.
Discussion addressed the effect of the proposed liaison structure on the Town’s form of
government, the authority of elected officials, and potential legal review. A point of order was
raised concerning the scope of the discussion, after which discussion concluded.
Motion: Council Member Warren Burritt moved to approve the ordinance. Mayor Pro Tem
Ainslee Bost seconded the motion. By roll-call vote, Council Members Warren Burritt,
Ainslee Bost, Vicky Shealy, and Mike Clonts voted in favor; Mayor Bill Mitchell voted in
opposition. The motion carried, 4–1.
Agenda Item 5—First Reading, Amendment to Section 8.113
Council received first reading of an amendment to Section 8.113 of the Chapin Town Code
of Ordinances. The proposal would require checks issued from Town accounts to be cosigned by a designated council member and either the Mayor or the appropriate Town
employee. Discussion stated that the additional independent review was intended to
strengthen internal financial controls and oversight without implying wrongdoing by current
officials or employees. No motion or vote was taken, and the item was reserved for further
discussion at second reading.

Agenda Item 6—First Reading, Amendment to Section 2.202
Council received first reading of an amendment to Section 2.202 of the Chapin Town Code
of Ordinances. Mayor Pro Tem Bost explained that the amendment would authorize Town
Council, in addition to the Mayor, to call a special meeting in an emergency if the Mayor were
unavailable. No motion or vote was taken. Without objection, the item was reserved for
further consideration at second reading.
Resolution
Joint Municipal Governance Education
Council considered a resolution encouraging joint municipal governance education for the
Mayor and Town Council through the Municipal Association of South Carolina regarding the
respective roles and responsibilities of elected officials under South Carolina’s mayorcouncil form of government. Discussion clarified that the Municipal Town Clerk would
coordinate joint training for all five elected officials. Council also discussed conducting the
training as a public workshop so interested residents could attend.
Motion: Council Member Vicky Shealy moved to approve the resolution. Mayor Pro Tem
Ainslee Bost seconded the motion. By roll-call vote, Mayor Bill Mitchell, Council Member
Warren Burritt, Mayor Pro Tem Ainslee Bost, Council Member Vicky Shealy, and Council
Member Mike Clonts voted in favor. The motion carried unanimously, 5–0.
Other Business
Agenda Item 8—Discussion Regarding Attorney Bubba Samuels
Council discussed the engagement, qualifications, and role of attorney Bubba Samuels.
Members raised questions regarding when Council learned of the engagement, his South
Carolina Bar status, a prior disciplinary matter, access to legal information, and Council’s
role in retaining legal counsel. Mr. Samuels stated that he had remained a member of the
South Carolina Bar in good standing since 1996; explained that a temporary status
discrepancy resulted from continuing legal education reporting; described a self-reported
matter that resulted in a public reprimand; summarized his municipal-law experience; and
clarified that he had been retained for a specific real estate matter rather than as general
counsel. Council also discussed whether the Town should retain general counsel,
communication among elected officials, pending legal matters, and differing interpretations
of recently approved ordinances.
Action: No motion was made and no vote was taken. Discussion concluded, and Council
proceeded to Agenda Item 9.

Agenda Item 9—Council Questions Regarding the Municipal Town Clerk
Council questioned Municipal Town Clerk Susan Mills regarding the duties, availability,
meeting preparation, communications, reporting relationships, and records responsibilities
of the position. Ms. Mills described her responsibilities as compiling agendas and meeting
packets, gathering supporting materials, posting and distributing meeting information,
meeting public-notice deadlines, preparing minutes, and processing Freedom of
Information Act requests. She requested that departments submit agenda materials by the
Tuesday preceding a regular meeting so packets could be completed by Friday and stated
that advance notice of Monday or special-called meetings would assist with scheduling and
communications.
Discussion addressed communications concerning a proposed August 11 special-called
meeting. Ms. Mills stated that she was out of town, did not have the Town phone, and did not
see weekend texts or emails. Council and Ms. Mills discussed establishing an after-hours
and weekend communication procedure. The Mayor described the clerk position as
contractual with generally established Tuesday-through-Friday hours, while Ms. Mills stated
that the workload had expanded due to additional special-called meetings and FOIA
responsibilities and that she was willing to adjust her schedule.
Ms. Mills stated that she reports to the five-member Council and works with the Mayor on
daily matters. Discussion also addressed coordination on FOIA responses and legal
guidance, as well as technical difficulties affecting distribution of the July 21 meeting packet.
Ms. Mills explained that the packet had been prepared and posted, but computer, internet,
and large-file transmission issues delayed access. She stated that a solution had been
identified and requested confirmation of receipt for future distributions. Council also
discussed respectful communication and addressing concerns directly.
Action: No motion was made and no vote was taken. The questioning concluded, and
Council proceeded to Agenda Item 10.
Agenda Item 10—Council Questions and Discussion with Mayor Bill Mitchell
Council questioned Mayor Bill Mitchell regarding the duties and authority of the Mayor and
Town Council under the mayor-council form of government. Mayor Mitchell described the
Mayor as the Town’s chief executive responsible for administration, departmental
supervision, enforcement, budgeting, financial reporting, personnel matters, contracts,
records, and reporting material matters to Council. He described Council as the legislative
and budget-setting body whose policy actions require collective approval.
Discussion addressed the appointment of municipal counsel, engagement and termination
of special legal counsel, Council’s access to legal information, and the respective authority
of the Mayor and Council over contracts. Mayor Mitchell stated that Council collectively
appoints municipal or general counsel, while he believed specialty counsel could be

engaged for administrative matters. He further stated that Council should be notified
promptly of litigation and that no lawsuit had been served on the Town during his tenure.
Council also discussed budget administration, transfers among line items, financial
approvals, personnel and departmental oversight, special-called meetings, Freedom of
Information Act notice requirements, and communications between the Mayor and Council.
Mayor Mitchell stated that he would comply with authoritative legal guidance concerning the
limits of mayoral authority and emphasized the need to report significant matters to Council
and respond to Council questions.
Action: No substantive motion or vote was taken during the questioning. Council then
proceeded to executive session.
Executive Session
A motion was made by Council Member Warren Burritt and seconded by Mayor Pro Tem
Ainslee Bost to enter executive session. Following a voice vote, Council entered executive
session at 8:50pm to discuss personnel matters.
Adjournment
Council Member Mike Clonts moved to return to regular session. The motion was seconded
by Council Member Vicky Shealy Following the vote, Council reconvened in regular session
at 9:14pm.
Council Member Mike Clonts moved to adjourn. The motion was seconded by Council
Member Vicky Shealy and approved by voice vote. The meeting was adjourned at 9:15pm.
Council Approved: ____ _________
ATTEST:

______________________________
Susan Mills, Municipal Town Clerk

CHAPIN TOWN COUNCIL
SPECIAL CALLED MEETING MINUTES
August 31, 2026
6:00 P.M.

Council Chambers, Chapin Town Hall

Members Present: Mayor Bill Mitchell, Council Member Warren Burritt, Mayor Pro Tem
Ainslee Bost, Council Member Vicky Shealy, Council Member Mike Clonts
Call to Order: Mayor Mitchell called the meeting to order at 6:00pm. Mayor Mitchell then
determined that there was a quorum and acknowledged the appropriate notifications in
compliance with the SC Freedom of Information Act had been met.
Discussion of Employment of Attorneys
Council discussed the employment and authority related to attorneys representing the
Town, including the distinction between the appointment of a municipal or town attorney
and the use of engagement letters for specialty legal matters. The discussion included
reference to an engagement letter with Mr. Samuels’ law firm and questions regarding
whether Council had reviewed or approved the agreement.
A Council member referenced an opinion from the South Carolina Attorney General’s
Office concerning municipal authority to appoint or elect a municipal attorney under South
Carolina law, including discussion of Section 5-7-230. The Council member stated the
position that Council has authority over the hiring of attorneys representing the Town and
that any attorney representing the Town should be approved or ratified by Council.
Mayor Mitchell stated agreement that hiring general counsel or a town attorney is a
municipal council decision but expressed a differing interpretation regarding engagement
letters for specialty attorneys handling specific matters. Mayor Mitchell further stated that
Council should be informed, involved in strategy and decisions, and have an opportunity to
meet with and evaluate attorneys representing the Town.
Discussion continued regarding pending or potential legal matters involving Lexington
County, a request for mediation related to solar panels denied by the Architectural Review
Board, and an employment-related matter before the South Carolina Human Affairs
Commission. Mayor Mitchell stated that Council involvement would be necessary for
litigation strategy and that no attorney could effectively represent the Town without
cooperation and direction from Council.

It was further noted that the Town does not currently have a town attorney and that Council
should collectively interview and hire a qualified attorney for that role. Mayor Mitchell
stated support for that process and indicated willingness for Council to provide input
before future engagement letters are signed for specialty legal matters.
Executive Session
A motion was made to enter executive session for further discussion. The motion was
seconded, and Mayor Mitchell called for a vote and the motion passed unanimously by
show of hands. The meeting then proceeded toward executive session at 6:46pm.
Upon returning from executive session, Mayor Mitchell stated that in compliance with the
SC Freedom of Information Act, no votes were taken in executive session and no matters
were decided. A motion was made to return to regular session. The motion was seconded,
and Mayor Mitchell called for a vote. Motion passed unanimously by show of hands. Council
resumed regular session at 8:03pm.
Discussion of Resolution for MASC Training
Council reviewed the resolution concerning Municipal Association of South Carolina (MASC)
training and clarified that the remaining required signatures would be obtained. Council also
discussed the anticipated timeline for scheduling the training. The presiding official stated
that MASC would be contacted during the week to obtain available options and begin
coordinating the training.
Adjournment
A motion was made to adjourn. The motion was seconded and passed unanimously by show
of hands. The meeting was adjourned at 8:05p.m.
Council Approved: ____ _________
ATTEST:

______________________________
Susan Mills, Municipal Town Clerk

CHAPIN TOWN COUNCIL
SPECIAL CALLED MEETING MINUTES
September 8, 2026
6:00 P.M.

Council Chambers, Chapin Town Hall

Members Present: Mayor Bill Mitchell, Council Member Warren Burritt, Mayor Pro Tem
Ainslee Bost, Council Member Vicky Shealy, Council Member Mike Clonts
Call to Order: Mayor Mitchell called the meeting to order at 5:59pm. Mayor Mitchell then
determined that there was a quorum and acknowledged the appropriate notifications in
compliance with the SC Freedom of Information Act had been met.
Ordinances:
Second Reading of an Ordinance Amending Section 8.113 of the Town of Chapin Code
of Ordinances
Town Council considered the second reading of an ordinance amending Section 8.113 of the
Town of Chapin Code of Ordinances regarding authorized signatures on checks issued from
the Town’s general fund and utility fund accounts. The proposed amendment would require
each check to bear two signatures: for the general fund, the Mayor or Director of Finance and
a designated Council member other than the Mayor; and for the utility fund, the Mayor or
Utilities Coordinator and a designated Council member other than the Mayor.
A motion was made and seconded to approve the second reading of the ordinance. During
discussion, Council members stated that requiring a Council member’s signature would
provide additional independent financial control and would not remove the Mayor as an
authorized signer. Mayor Mitchell opposed the amendment, stating that the Town’s existing
approval, dual-signature, accounting, audit, and public-reporting procedures provided
adequate safeguards. He further expressed concern that permitting checks to be issued
without the Mayor’s signature conflicted with the Mayor’s statutory administrative authority
under the mayor-council form of government, cited a 1979 South Carolina Attorney General
opinion, and stated that he would not enforce the ordinance. Council members disputed
that characterization and reiterated that the amendment retained the Mayor as an
authorized signer while adding a designated Council member as a required co-signer.
Following discussion, the motion to approve the second reading carried by a vote of 4–1, with
Mayor Mitchell opposed.
Council Member Warren Burritt
Yes
Mayor Pro Tem Ainslee Bost
Yes

Mayor Bill Mitchell
Council Member Vicky Shealy
Council Member Mike Clonts

No
Yes
Yes

Second Reading of an Ordinance Amending Section 2.202 of the Chapin Town Code of
Ordinances
Town Council considered the second reading of an ordinance amending Section 2.202 of
the Chapin Town Code of Ordinances concerning the calling of special meetings. The
amendment would authorize a majority of Council, in addition to the Mayor, to call a
special meeting in the event of an emergency.
Mayor Mitchell stated that he did not object to allowing a majority of Council to call an
emergency special meeting, provided the emergency exception was limited to an actual
emergency and was not used to avoid the otherwise applicable 24-hour public notice
requirement.
A motion was made and seconded to approve the second reading of the ordinance. A rollcall vote was taken. The motion to approve the second reading carried by a vote of 4–1, with
Mayor Mitchell opposed.
Council Member Warren Burritt
Yes
Mayor Pro Tem Ainslee Bost
Yes
Mayor Bill Mitchell
No
Council Member Vicky Shealy
Yes
Council Member Mike Clonts
Yes
Council Action Related to the Following Items:
Action Regarding the Engagement of Mr. Samuels
Mayor Mitchell stated that he had not received a packet or supporting information for the
three action items and requested clarification regarding the proposed action concerning Mr.
Samuels. He stated that he had executed an engagement letter for Mr. Samuels to provide
legal services in two specific matters, that services had been performed and paid for by the
Town, and that the engagement was not an appointment as Town Attorney.
Council members stated that they had not received or reviewed the engagement agreement.
Discussion also addressed requests for Town records and legal advice obtained by individual
Council members. Mayor Mitchell stated that requested Town documents would be
provided to elected officials. A Council member stated that attorneys consulted by Council
members had not been retained or paid by the Town and declined to identify them.

The Council discussed whether action was necessary concerning Mr. Samuels. Mayor
Mitchell stated that Mr. Samuels had resigned and no longer performed work for the Town. A
Council member requested that Council vote regarding Mr. Samuels; however, no motion
was completed and no vote was taken. The Council then proceeded to the next agenda item.
Action Regarding the Engagement of Ryan Hicks as Town Attorney
Council considered the possible engagement of Ryan Hicks as Town Attorney. A motion was
made and seconded to engage Mr. Hicks as Town Attorney.
During discussion, Mayor Mitchell objected to the proposed engagement. He stated that
hiring a Town Attorney without his participation in the selection and interview process
conflicted with the administrative authority assigned to the Mayor under the mayor-council
form of government. He further stated that he would not authorize payment for Mr. Hicks’s
services. Council members disagreed, stating that Council had authority over the
expenditure of Town funds and could approve the engagement. Council members also noted
that Mayor Mitchell had previously met with Mr. Hicks.
Following discussion, a roll-call vote was taken. The motion carried by a vote of 4–1, with
Mayor Mitchell opposed.
Council Member Warren Burritt
Yes
Mayor Pro Tem Ainslee Bost
Yes
Mayor Bill Mitchell
No
Council Member Vicky Shealy
Yes
Council Member Mike Clonts
Yes
Action Regarding a Proposed Contract for Municipal Clerk Services
Council considered possible action regarding a contract to provide municipal clerk services
for the Town of Chapin, including approval of the agreement’s terms and authorization for its
execution. A motion was made and seconded to remove the item from consideration and
take no action. Following a vote, the motion carried, and no action was taken on the
proposed contract.
Council Member Warren Burritt
Yes
Mayor Pro Tem Ainslee Bost
Yes
Mayor Bill Mitchell
Yes
Council Member Vicky Shealy
Yes
Council Member Mike Clonts
Yes

Adjournment
A motion was made to adjourn the meeting. The motion carried, and the meeting was
adjourned at 6:38.

Council Approved: ____ _________
ATTEST:
____ _____________________________
Susan Mills, Municipal Town Clerk

CHAPIN TOWN COUNCIL
SPECIAL CALLED MEETING MINUTES
September 10, 2026
6:00 P.M.

Council Chambers, Chapin Town Hall

Members Present: Mayor Bill Mitchell, Council Member Warren Burritt, Mayor Pro Tem
Ainslee Bost, Council Member Vicky Shealy, Council Member Mike Clonts
Call to Order: Mayor Mitchell called the meeting to order at 6:00pm. Mayor Mitchell then
determined that there was a quorum present.
Statement of Freedom of Information Act Compliance:
Mayor Mitchell stated that the meeting was being conducted openly and publicly in
compliance with the South Carolina Freedom of Information Act. He confirmed that proper
notice had been provided and that the agenda had been made available for public
inspection. Mayor Mitchell also noted the Town’s additional transparency measures,
including website notifications, social media postings, and live broadcasts of meetings on
the Town’s Facebook page.
Executive Session:
Mayor Mitchell stated that Council would enter executive session to discuss a personnel
matter and a business license matter. A motion was made by Clonts and seconded Burritt
to enter executive session for discussion of these two matters. Following the vote, Council
entered executive session at 6:05pm.
Council Member Warren Burritt
Yes
Mayor Pro Tem Ainslee Bost
Yes
Mayor Bill Mitchell
Yes
Council Member Vicky Shealy
Yes
Council Member Mike Clonts
Yes
A motion was made by Clonts and seconded by Burritt to return to regular session. Following
the vote, Council returned to regular session at 7:30pm.
Council Member Warren Burritt
Yes
Mayor Pro Tem Ainslee Bost
No
Mayor Bill Mitchell
Yes
Council Member Vicky Shealy
Yes
Council Member Mike Clonts
Yes

Mayor Mitchell stated that the remaining agenda matters concerned the municipal clerk and
an additional contract. He summarized his interpretation of the respective authority of
federal, state, and municipal law and cited South Carolina Code Section 5-9-30 regarding
the powers and duties of the mayor under the mayor-council form of government, including
authority concerning municipal employees and appointed administrative officers. Members
raised procedural objections, and motions to adjourn were made and seconded. Following
continued disagreement, Mayor Mitchell called a five-minute recess. Several Council
members left the meeting and did not return after the recess. Upon reconvening, Mayor
Mitchell stated that a quorum was no longer present and adjourned the meeting at 8:00pm.
Adjournment:
The meeting was adjourned at 8:00pm.
Council Approved: ____ _________
ATTEST:
____ _____________________________
Susan Mills, Municipal Town Clerk

CHAPIN TOWN COUNCIL
REGULAR MEETING MINUTES
September 15, 2026
6:00 P.M.

Council Chambers, Chapin Town Hall

Members Present: Mayor Bill Mitchell, Council Member Warren Burritt
Members Absent: Mayor Pro Tem Ainslee Bost, Council Member Vicky Shealy, Council
Member Mike Clonts
Call to Order: Mayor Mitchell called the meeting to order at 6:00pm. Mayor Mitchell then
determined that there was no quorum present.
Adjournment: The meeting was adjourned at 6:02pm.
Council Approved: ____ _________
ATTEST:
____ _____________________________
Susan Mills, Municipal Town Clerk

CHAPIN TOWN COUNCIL
REGULAR MEETING MINUTES
September 17, 2026
6:00 P.M.

Council Chambers, Chapin Town Hall

Members Present: Mayor Bill Mitchell, Council Member Warren Burritt, Council Member
Vicky Shealy, Council Member Mike Clonts
Members Absent: Mayor Pro Tem Ainslee Bost
Call to Order: Mayor Mitchell called the meeting to order at 6:02pm. Mayor Mitchell then
determined that there was a quorum and acknowledged the appropriate notifications in
compliance with the SC Freedom of Information Act had been met.
Pledge of Allegiance and Invocation
Mayor Mitchell recognized Dan Berglund of the American Legion, a retired United States
Navy veteran. Mr. Berglund briefly recounted joining the Navy at age 17, serving two tours in
Vietnam, and completing numerous long-range flight missions. He expressed gratitude for
returning safely and then led the Pledge of Allegiance.
Municipal Town Clerk Susan Mills delivered the invocation, giving thanks for the day and the
blessings bestowed upon Chapin and asking for guidance and support for Town Council, the
meeting, and the community.
Mayor’s Announcements
Mayor Mitchell reflected on his 52 years in Chapin and described the community as a
welcoming and exceptional place to live. He expressed appreciation for the residents,
volunteers, and employees whose contributions support the Town and stated that Chapin
remains a blessed community.
Approval of Minutes
Mayor Mitchell noted that the June 25, 2026 meeting minutes had been inadvertently
omitted from prior review. A motion was made by Council Member Warren Burritt and
seconded by Council Member Vicky Sealy to approve the June 25, 2026 meeting minutes,
and the motion carried by voice vote.

A separate motion was made by Council Member Warren Burritt and seconded by Council
Member Vicky Sealy and seconded to approve the August 18, 2026 meeting minutes, and
the motion carried by voice vote.
Reports
Mayor Mitchell stated that, as chief administrative officer under the Town’s form of
government, he intended to provide Council and the public with reports on the four
departments comprising the executive branch of the Town of Chapin. He noted that, while
time would not allow for a full review of every department matter, he would highlight key
activities and provide Council an opportunity for discussion in the interest of transparency.
He further stated that Council members and citizens may request information regarding
Town departments and that responses would be provided.
Police Department
Mayor Mitchell reported that the Police Department was authorized for eight officers and
was in the process of filling one vacancy. He stated that a candidate was progressing through
the required qualification and training process under the direction of Police Chief Thomas
Griffin. The departmental report reflected 63 reported offenses, 10 assists to other agencies,
43 citations, 102 warnings, seven arrests, 13 motor vehicle collisions, 249 officer-initiated
contacts, and 317 calls for service. Mayor Mitchell commended the Police Department’s
performance and noted that the Labor Day event concluded without reported accidents,
traffic violations, disorderly conduct, or other incidents despite significant attendance.
Utility Department
Mayor Mitchell reported that planning continued for the wastewater treatment plant
expansion from 2.4 million to 4.8 million gallons per day. Engineering work included
evaluating replacement of the approximately five-mile effluent line to the Broad River; a 24inch line was determined to be sufficient for current and future needs and more economical
than a 30-inch line. The preliminary engineering report and plant design were approximately
60 percent complete, with consideration being given to current and future discharge
standards and tertiary treatment requirements. He also reported that Utility and Public
Works personnel continued routine maintenance, leak detection, valve and fire hydrant
testing, and other preventive maintenance activities. Several employees had advanced into
leadership and maintenance positions, and a qualified maintenance employee had recently
been hired. Mayor Mitchell commended the department for promptly addressing drainagerelated standing water on Beaufort Street before the Labor Day event, allowing the area to
be ready for public use the following morning.

Finance Report
Mayor Mitchell reported that the Utility Fund is maintained separately from the Town’s other
operating funds and must remain self-supporting. He stated that the Finance Department
tracks revenues and expenditures by line item using the Edmonds financial software,
prepares detailed reports, and posts check registers online for public review. At
approximately 66 percent of the fiscal year, administrative expenditures totaled
approximately $543,000, or 40.95 percent of the department’s budget; Police Department
expenditures totaled approximately $624,000, or 60.4 percent of its $1.034 million budget;
and Utility Department expenditures totaled approximately $3 million, or 50 percent of its $6
million budget. He also reported that the Town was pursuing a federal grant for a $2 million
water-main project that could provide $1.6 million in grant funding with a $400,000 local
contribution. The remaining ARP Fund balance was approximately $167,000, and Council
had approved use of those funds in accordance with applicable requirements before the
expenditure deadline. The Hospitality Tax Fund balance was reported as approximately
$5.071 million; Mayor Mitchell noted that use of those funds is restricted and may support
eligible capital improvements, including streetscape and sidewalk projects.
Planning & Zoning Report
Mayor Mitchell reported that the Planning and Zoning Department consists of one director
who works with three appointed boards or commissions and implements long-range plans
developed in ten-year intervals. He stated that the department coordinates daily and annual
land-use decisions with the Town’s broader goals and emphasized the importance of
managing growth carefully to preserve the community’s condition and character. He
expressed confidence that elected officials, staff, appointed volunteers, and subject-matter
experts would continue working collaboratively to guide the Town’s future development.
Labor Day Festivities
Mayor Mitchell commended Events Coordinator Cynthia Shepherd, Town staff, volunteers,
elected officials, and others whose efforts contributed to the success of the Labor Day
festivities. He stated that the event was well attended and reflected positively on the Town.
He advised that a future meeting would be scheduled to recognize those who assisted with
the event.
Council then reviewed several expenditure line items and discussed the remaining balances
for supplies and materials, office supplies, electricity, computer-system maintenance, and
Police Department grant expenditures. Mayor Mitchell explained that departments are
required to remain within their approved overall budgets, that discretionary expenditures
may be reduced or deferred as needed, and that available balances among line items may
be used to address variable costs while maintaining a balanced budget. Police Chief Thomas

Griffin explained that the Police Department grant line included costs for in-car and bodycamera systems, additional cameras, and cloud storage, and that differences between the
Town’s calendar-year budget and the State’s fiscal year may affect the timing of grant
reimbursements.
MASC Training
Mayor Mitchell reported that, consistent with Council’s previously adopted resolution
supporting continuing education, the Town had contacted the Municipal Association of
South Carolina to provide training on municipal forms of government. Regional Director Rob
Wolfe agreed to conduct a workshop for Council, appointed officials, department directors,
staff, and the public. Council members present indicated that September 29, 2026, at 6:00
p.m. was acceptable, subject to confirmation with the absent Council member. Mayor
Mitchell noted that related educational materials were available on the Town’s website.
Adjournment
A motion was made by Council Member Mike Clonts and seconded by Council Member
Vicky Shealy to adjourn the meeting. The motion carried by voice vote, and the meeting was
adjourned at 6:57.

Council Approved: ____ _________
ATTEST:
____ _____________________________
Susan Mills, Municipal Town Clerk

CHAPIN TOWN COUNCIL
WORKSHOP MINUTES
September 29, 2026 | 6:00 P.M. | Council Chambers, Chapin Town Hall

Attendance
Members Present: Mayor Bill Mitchell; Mayor Pro Tem Ainslee Bost; Council Members
Warren Burritt, Vicky Shealy, and Mike Clonts.
Presenters: Rob Wolf, Field Service Manager, Municipal Association of South Carolina; and
Sarah Weathers, Municipal Association of South Carolina legal department.
Staff Present: Thomas Griffin, Chief of Police; Michelle McMurray, Director of Finance;
Reid Radtke, Director of Planning and Zoning; Dave Patton, Director of Utilities & Public
Works

Purpose of Workshop
Mayor Mitchell welcomed those present and stated that the workshop was held as part of
the Town Council’s continuing education initiative. The session was presented by the
Municipal Association of South Carolina to provide guidance regarding the mayor–council
form of government, applicable state law, and effective municipal governance practices.

Presentation and Discussion
Mr. Wolf and Ms. Weathers reviewed the three forms of municipal government authorized in
South Carolina and focused on the Town’s mayor–council form. The presenters explained
the respective powers and duties of the mayor and Council, emphasizing that the mayor
serves as a voting member of Council and as the Town’s chief executive officer, while
Council acts collectively as the legislative and policy-setting body. Discussion
distinguished policy decisions from day-to-day administration and addressed the
importance of civility, servant leadership, trust, communication, access to information,
sound financial understanding, and teamwork among the mayor, Council, and staff.

Governance Procedures and Best Practices
The presenters discussed agenda preparation, rules of procedure, purchasing and
spending authority, access to municipal information, and local discretion under home rule.
Council was encouraged to adopt clear procedures where state law is silent, distribute the
same information to all members, avoid surprises at meetings, obtain and review agenda
materials early, maintain appropriate communication with staff, avoid public debate on
social media, understand the Town’s finances, build trust, work cohesively, and recognize
municipal accomplishments.

Questions and Answers
Council members asked questions concerning special-called meetings, agenda
requirements, the municipal clerk, employment procedures, ordinances, codification, and
legal services. The presenters stated that a majority of Council may call a special meeting
and that Council may establish procedures for setting the agenda, subject to the Freedom
of Information Act’s notice requirements. They further stated that Council appoints the
municipal clerk and may remove the clerk; the mayor typically supervises daily
administrative work; employment actions should comply with applicable law and adopted
personnel policies; duly adopted ordinances remain effective unless overturned by a court;
codification should be completed within a reasonable period but does not determine an
ordinance’s effective date; and legal-service arrangements depend on procurement
authority, available funding, professional-conduct requirements, and Council’s governing
authority.

Action Taken
No motions were made and no votes were taken during the workshop.

Closing
The workshop concluded following closing remarks and responses from the presenters. No
formal motion to adjourn. The workshop concluded at 7:10pm.

Council Approved: ____ _________
ATTEST:

______________________________
Susan Mills, Municipal Town Clerk

Chapin Police Department
157 NW Columbia Ave
Chapin, S.C. 29036
803-345-6443

Thomas W Griffin
Chief of Police

Department Stats September 2026
Offenses Reported
Assisting Other Agency Reports
Ticket Count
Warning Citations
Arrest
Motor Vehicle Collisions
Officer Initiated Contact
Calls for Service

56
12
33
76
3
17
222
235

Chapin Police Department
157 NW Columbia Ave
Chapin, S.C. 29036
803-345-6443

Thomas W Griffin
Chief of Police

Personnel and Staffing
The department is now fully staffed from a personnel standpoint with the recent addition
of Officer Morgan Marshall.
Officer Marshall is a Chapin resident and recent graduate of the University of South
Carolina. He also serves as an assistant wrestling coach at Chapin High School. We
are pleased to welcome Morgan to the department and appreciate the opportunity to
add another member with strong ties to the Chapin community.
Officer Marshall has begun his pre-academy training and will attend the South Carolina
Criminal Justice Academy to complete his Basic Law Enforcement certification.
Although the department is currently fully staffed, we continue to experience temporary
operational staffing limitations. Officer Marshall is not yet certified to independently
perform patrol duties, and one certified officer remains on light duty following surgery.
Due to these circumstances, the department has made temporary adjustments to patrol
coverage, with command staff and reserve officers assisting as needed to maintain
operations. We are especially thankful for the continued support of our reserve officers,
whose availability has been extremely valuable during periods involving training,
scheduled leave, and unexpected absences.
We continue to prioritize maintaining the greatest level of police coverage possible while
meeting required training obligations and accommodating scheduled leave.
Patrol Vehicle Update

A new patrol vehicle was recently purchased utilizing ARP funds. The vehicle is currently
being upfitted with emergency lighting, siren, communications equipment, and other
necessary patrol equipment.
Once the upfitting process is complete, the vehicle will be placed into service.
Town Hall Security Improvements
Town Hall is currently undergoing a much-needed security upgrade involving both
surveillance cameras and electronic access control.
The new surveillance camera system is now fully operational and provides significantly
improved coverage throughout the facility. Installation and programming of the accesscontrol portion of the project is currently underway.
These upgrades will provide improved security for Town employees, visitors, facilities,
and departmental operations.
Records Management System Transition
The Police Department has begun transitioning from LawTrak, our current records
management system, to PatrolLogic.
The data migration and testing phase of the PatrolLogic implementation began this month.
Department personnel are currently working through data conversion, system testing,
configuration, and implementation requirements. Once completed, the new system will
provide a more modern and efficient platform for incident reporting, records management,
and department operations.
Overall, the department continues to move forward in several important areas while
working through our temporary patrol staffing limitations. The projects currently underway
represent meaningful improvements in personnel, equipment, security, and technology and
will strengthen our ability to serve the Town of Chapin moving forward.

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Actual vs Budget through 09/30/2026
Total Admin
Mayor & Council
Admin
Municipal Court
Communications
Special Events
Planning & Zoning
Public Works
Total Admin

Percentage of
Budgeted
Expenditures Budget Used
$68,812.68
$42,934.89
62.39%
$696,985.52
$389,906.80
55.94%
$168,111.60
$56,304.00
33.49%
$71,721.96
$26,308.45
36.68%
$11,000.00
$11,000.00
100.00%
$101,298.51
$66,916.51
66.06%
$209,784.07
$57,118.67
27.23%
$1,327,714.34
$650,489.32
48.99%

Police

$1,034,152.44

$707,485.28

68.41%

Total Utilities
Utilities Admin
Utilities Maintenance
Utilities Operations
Utilities Engineering
Utilities Public Works
Total Utilities

$2,925,465.18 $1,828,485.41
$1,822,341.09 $1,206,421.17
$897,788.45
$616,367.71
$338,276.05
$239,249.41
$127,580.51
$72,447.41
$6,111,451.28 $3,962,971.11

62.50%
66.20%
68.65%
70.73%
56.79%
64.85%

Balance of ARP Fund as of 09/30/2026
Hospitality Tax Fund as of 09/30/2026

$163,885.27
$5,148,356.65

Council Meeting
Zoning & Planning
October 20, 2026

Zoning:
Distributed Zoning / Sign Permits over the last 30 days:
•
•
•
•
•
•

Vendor Permits:
Zoning Permits:
Signage Permits:
Minor Improvement Permits:
Temporary Sign Permits:
Other Permits

1 – Palmeto Bone & Joint
14
8
2
3 – Yard Sale, Pumkin Patch, Hot Rod Car Show
1- Best Fireworks

Zoning:
(9) Boykins Hills
(6) Porch & Pedal, Animal Hospital, Cove Recovery, Cayleighs Bistro, Dr. JP Shorts
Enforcement:
Compliance Inspections conducted

8 – Boykins Hills , 6 Comm. Projects

Signage issues and removal within Town Ordinance – Removed 8

Residential violations – 4 Letters

Planning:
Chapin HS – Preliminary new building - Theater
Hudson Dealership – Still pending is Landscape and Lighting Plan for ARB approval.
Residential Review – Solar Panels – ARB rejected final proposal