On the agenda: Lexington meeting — ALPR (Oct 19)

Council Work Session

Council Chambers,111 Maiden Lane, Lexington, SC

October 19, 2026

Work Sessions are less formal meetings. No votes are taken, except to place an item on a future Council agenda.

5:00 pm

AGENDA

EXECUTIVE SESSION
Matters to be discussed in Executive Session as permitted by S.C. Code Ann. §304-70(a):
1. Three personnel matters
2. Review of pending litigation
3. Discussion of potential property acquisition
4. Discussion of a contractual matter related to legal services
During the Open Session, the Town Council may take action on any matters discussed in the Executive Session.

The Work Session will begin immediately following adjournment of the Special-Called Council
Meeting (see separate agenda).

WORK SESSION OPENING & CALL TO ORDER
INVOCATION & PLEDGE OF ALLEGIANCE
EXECUTIVE SESSION REPORT & DELETIONS FROM AGENDA
PRESENTATION:
1. Trees4SC! Initiative: Project Overview, Findings, and Next Steps (Green
Infrastructure Center, Inc.)
BUSINESS ITEMS: (Discussion & Recommendation for the November 2, 2026, Council Meeting)
1. Review of Street Light Ordinance (Town Administrator, Rachelle Gleaton)
2. Review of Town Policies and Procedures (Town Administrator, Rachelle
Gleaton)
COMMENTS (Speakers are limited to three minutes regarding agenda items)
Public, News Media
Staff, Council
ADJOURN
All council meetings follow the rules and procedures established by policy, which can be accessed on the official website at
www.lexsc.gov.

BUSINESS ITEM #1

TO:

Mayor and Town Council

FROM:

Rachelle Gleaton, Town Administrator

SUBJECT:

Review of Street Light Ordinance

DATE:

October 19, 2026

BACKGROUND: Town ordinance 154.06.15 establishes the requirements for residential street
light installation and the process by which the Town assumes responsibility for street light
operating costs. During the August 2026 Council Work Session, staff recommended, and Council
directed, a comprehensive review and recommended modernization of the ordinance. During the
September Council Work Session, staff presented options for updating the ordinance. Feedback
included:
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Remove financial obligation section from the current street light ordinance; update ordinance
(design and frequency standards) through Planning Commission.
Financial obligation of Town established through separate ordinance.
Additional information needed regarding financial impacts of continuing to pay for residential
street lights.
Additional information needed to evaluate phasing out of paying for residential street lights.

Town staff will provide additional information for Council consideration.

ACTION REQUESTED: Provide direction regarding Street Light Ordinance update.
BUDGET AND FINANCE: N/A

BUSINESS ITEM #2

TO:

Mayor and Town Council

FROM:

Town Administrator, Rachelle Gleaton

SUBJECT:

Review of Town Policies & Procedures

DATE:

October 19, 2026

BACKGROUND: Town Council directed the Administrator to prepare a list of all policies and
procedures currently in use by Town departments. Attached for review is the policy and procedure
inventory as of October 19, 2026.
In addition to the policies and procedures included in the attached list, Town employees and their
actions are governed and guided by the following:
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Federal laws and regulations – legal requirements imposed by the U.S. Government
State statutes – legal requirements imposed by the State of South Carolina
Town Ordinances – local laws enacted by Town Council that establishes requirements
within the Town
Practices – the customary way something is done, whether or not it’s formally documented

ACTION REQUESTED: Review and provide direction.
BUDGET AND FINANCE: N/A

Town of Lexington
Departmental Policy and Procedure Inventory as of October 19,2026
This inventory organizes departmental policies and procedures into three categories: current; in development
or awaiting approval; and identified for creation or expansion.

Administration
1 Current policies and procedures
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Take home vehicles
Tuition reimbursement
Compensation policy
Employee referral bonus program
New employee sign-on bonus program
Social media policy
Employee handbook (contains multiple policies)
News releases (1978, amended last 2005)
Official statements (1989)
Public Information Officer (1991)
Flower policy (1983, amended last 2005)

2 Policies and procedures currently being developed or awaiting approval
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Records Management and Retention Policy — pending approval

3 Policies and procedures that need to be created
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Annexation (overhaul the 1995, 2003 policy and procedures)
Safety committee
Purchase of real property
Succession planning (Town-wide)
Redaction of personal identifiable information

IT
1 Current policies and procedures
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Computer software policy (1993)

2 Policies and procedures currently being developed or awaiting approval
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Acceptable Use Policy — pending approval
System Administration Authorization Form — pending approval
IT Security Exception Form — pending approval
Password Policy — pending approval

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3 Policies and procedures that need to be created
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IT Access Control — account creation, enforcement, separation of duties, and least privilege
IT Asset Management
Patch Management
Audit and Accountability — event logging, log content, storage, review, and analysis
Cybersecurity Awareness and Training — responsibilities and accountability
Physical and Environmental Security — responsibilities, accountability, and access to secure areas
Electronic Data Handling
Change Management

Utilities
1 Current policies and procedures
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Entrances to subdivisions (1992)
Town of Lexington Utilities Department Policies, Version 6
Town of Lexington Utilities Department Customer Service Policy, Version 2
Sewer Service Inspection Policy
New Utilities Employee Onboarding Procedure
Customer Service Shutoff and Service Restoration Procedures
Employee Safety Training Plan
Emergency Action Plan (EAP)
Drought Response Plan
Sewer Overflow Response Plan (SORP)
Capacity, Management, Operations, and Maintenance (CMOM)
Hydrogen Sulfide (H₂S) Reduction Plan
Water Quality Testing
Hydrant Maintenance Plan
Fire Flow Testing

2 Policies and procedures currently being developed or awaiting approval
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Cross-Connection Control Plan
Risk and Resilience Assessments (RRAs)
Fats, Oils, and Grease (FOG)
Flushing Plan.

3 Policies and procedures that need to be created
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Easement Acquisition Policy
New Development Capital Upgrades Contribution Policy
Public Utilities Education Program
Additional needs may be identified through further departmental review

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Special Funds
1 Current policies and procedures
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Authority to Waive Charges
Courtesy Reminders and Visits — Hospitality and Accommodations Taxes
Courtesy Reminders and Visits — Business Licenses
Monthly Council Reporting: Newly issued business licenses
Business Licenses for Water Service
Business License Review for Leak Adjustments
Rental Property Business License Requirements
Payment Timeliness
Business License Audits
Code Enforcement Clemency
Code Enforcement Courtesy Visits
Accommodations Tax Award Recipient Monitoring

2 Policies and procedures currently being developed or awaiting approval
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3 Policies and procedures that need to be created
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Business License Processing Timelines
Delinquent Renewal Assessments
Special Event Business Licensing
Professional and Trade License Verification
Backflow Testing Business License Verification
Town Vendor Business License Verification
Hospitality and Accommodations Tax Forbearance
Special Funds Reporting
Grant Administration Policy, Procedures, and Forms

Finance
1 Current policies and procedures
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Credit Card Policy
Record Retention Policy
Wire Transfer and Check Signing
Returned Checks Policy
Water Cutoff Policy
Sewer Cutoff Policy
Fund Reserve — Reserved and Unreserved Fund Balance
Operating Budget
Revenue
Capital Improvement
Water and Sewer Billing
Late Fee Waiver
Leak Adjustment
Investment
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Insert Policy
Cost Participation in Sewer Extensions
Purchasing Ordinance
Encumbrances
CCF
Personnel Budget Policies — compensation and bonuses
Hospitality Tax Policy
Debt Policy
Setoff Debt
Late Notices and Procedures

2 Policies and procedures currently being developed or awaiting approval
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N/A

3 Policies and procedures that need to be created
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N/A

Parks
1 Current policies and procedures
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Website Privacy
Data Collection
Third-Party Information
Prohibited Items
Seating
Service Animals
Bags
Re-entry
Smoking
Weather
Soliciting
Refunds
Busking
Facility Rentals
Alcohol
Food
Facility Cleanup
Social Media and Advertising
Cancellation
Icehouse Market
Uniforms and Dress Code
Sanitation/WM
On-Call Procedures
Paw Park

2 Policies and procedures currently being developed or awaiting approval
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N/A
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3 Policies and procedures that need to be created
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Free Events and Charity Events
Not-at-Fault Accidents/Passengers
Equipment and Vehicle Damage
Donations — plaques, approval requirements, and timelines
More Comprehensive Weather Policy
Vehicle Safety Violations
Manual Clock-Ins for Hourly Employees
Work from Home

Planning
1 Current policies and procedures
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No written departmental policies or procedures; Department operates under adopted ordinances and
applicable state regulations.

2 Policies and procedures currently being developed or awaiting approval
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N/A

3 Policies and procedures that need to be created
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N/A

Transportation
1 Current policies and procedures
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Bucket Truck Safety Policy

2 Policies and procedures currently being developed or awaiting approval
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N/A

3 Policies and procedures that need to be created
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N/A

Police
1 Current policies and procedures
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110.1 — Goals and Objectives
110.2 — Oath of Office / Code of Ethics
110.3 — Code of Conduct
110.4 — Domestic Violence Involving Police Officers
110.5 — Duty to Intervene
120.1 — Limits of Authority / Discretion

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130.1 — Jurisdiction and Mutual Aid
140.1 — Regional Services
140.2 — NCIC Operations
140.3 — ALPR
140.4 — CJIS Security Operations
150.1 — Secondary Employment
160.1 — Relationship with Other Agencies
170.1 — Public Information
180.1 — Courtroom Conduct
190.1 — Communications
210.1 — Organization
210.2 — Command Structure
220.1 — Written Directive System
230.1 — Management Information System
240.1 — Planning and Research
250.1 — Fiscal Management
260.1 — Records Administration
310.1 — Position Classification / Job Description
310.2 — Allocation and Distribution of Personnel
310.3 — Recruitment
310.4 — Selection Process
310.5 — FTEP
310.6 — Reserve Police Officers
320.1 — Compensation, Benefits, and Conditions of Work
320.2 — Promotion Process
320.3 — Performance Evaluation
320.4 — Specialized Assignments
320.5 — Military Deployment and Reintegration
330.1 — Awards and Disciplinary System
330.2 — Harassment
330.3 — Fraternization
340.1 — Grooming Standards
340.2 — Uniforms and Equipment
340.3 — Personal Webpages and Postings
350.1 — Line of Duty Deaths
360.1 — Health and Physical Fitness
370.1 — Bloodborne Pathogens
370.3 — AED Program
370.4 — Nasal Narcan Deployment
410.1 — Professional Standards
420.1 — Property and Evidence Control
420.2 — Exculpatory Evidence
430.1 — Victim Witness Assistance
440.1 — Crime Analysis
510.1 — Patrol Function
510.2 — Canine Operations
510.3 — Missing Persons
510.4 — Wrecker and Towing
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510.5 — Domestic Violence
520.1 — Court Security
530.1 — Traffic Enforcement
530.2 — Collision Investigation / Traffic Control
540.1 — MVR Equipment
550.1 — Small Unmanned Aircraft Systems (UAS)
610.1 — Criminal Investigations
610.2 — Eyewitness Identification
620.1 — Informants.
620.2 — Organized Crime and Vice Control
630.1 — Criminal Intelligence
710.1 — Training
710.2 — Training Academy
710.3 — Supplemental Training
720.1 — Bicycle Patrol
720.2 — School Resource Officer
720.3 — Canine Operations
730.1 — Crime Prevention
730.2 — Community Relations
820.1 — Response to Resistance
820.2 — Firearms
820.3 — Less Lethal Weapons
820.4 — Deadly Force Incident Response and Management
820.5 — Emotionally Disturbed Persons
820.6 — Communicating With the Deaf or Hard of Hearing
820.7 — Foot Pursuits
830.1 — Critical Incident Response
840.1 — Juvenile Operations
840.2 — Search and Seizure
840.3 — Arrests
840.4 — Legal Process
850.1 — Body Armor
860.1 — Detainee Transportation
920.1 — Ride Along Program
940.1 — Chaplaincy Program
950.1 — Volunteers in Policing
LPD Continuity of Operations Plan
LPD Critical Incident Manual

2 Policies and procedures currently being developed or awaiting approval
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3 Policies and procedures that need to be created
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N/A

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