On the agenda: Urbana 09-15-2026 Council Minutes — Flock Camera (Sep 15)

VY] APPROVED

URBANA CITY COUNCIL
REGULAR SESSION MEETING
TUESDAY, SEPTEMBER 15, 2026

President Paul called the City of Urbana Regular Session Meeting to order at 6:00 pm at the County
Building — 1512 S. US 68.

City Staff attending: Director of Administration Spencer Mitchell, Director of Finance Matt
Wellbaum, Interim Director of Law Matthew Watson, Fire Chief Dean Ortlieb, and Police Chief
Josh Jacobs

President Called Roll: Ms. Jumper, present; Mr. Scott, present; Mr. Davis, present; Ms.
Truelove, present; Mr. Thackery, present; Mrs. Collier, present; and Mrs. Bean, present.

City Council Data Center Moratorium Committee Update

Madison Shepherd stated that the recent moratorium meeting was about educating the committee
of what to expect with the time and energy used at home. She stated that AES gave a speech about
what they have been doing and also an update on grid updates in Urbana. She also spoke regarding
a potential AES update regarding a 100% tariff that would require data centers to pay all the costs.

Minutes

Mr. Thackery moved to put the minutes of September 1, 2026 on the floor for discussion and
possible approval. Ms. Truelove seconded.

Council did not have any comments/questions.
Voice vote on approval of the minutes: all ayes; nays none.

Communications:
1. Letter from the Logan County Engineer dated August 20, 2026 (See Attached)

Council did not remove the sole communication from the consent agenda.
Administrative Reports — Board of Control:

1. The Board of Control recommends Council authorize a purchase order in the amount of
$348,250 to Ohio and Indiana Roofing for the project of replacing the roof of the Historic
Grimes Hangar at Grimes Field Urbana Municipal Airport. The roof was damaged badly
during a storm on March 13, 2026 and a temporary repair was in May 2026. This project
was not in the Original 2026 Budget, but we will be receiving up to $131,626.60 to help
cover the replacement from our insurance provider. We have also formally requested
funding support from the Grimes Foundation which in prior years, has indicated they would
be willing to help with some of the repair costs to the historic hangar. The City also formally
requested funding support from the Champaign County Pilots Association, as they recently
donated to help with the Airport Beacon Project. (See BOC Attachment #1) WOTE: 2-0

1

Mr. Thackery moved to put this request on the floor for discussion and possible approval. Ms.
Truelove seconded.

Mr. Wellbaum stated this topic was discussed some last meeting with the resolution. He stated the
Airport Fund does not have enough money for repairs. He explained that this Resolution allows
the transfer from the General Fund to cover the repairs. He added the Grimes Foundation meets
in October

Mr. Thackery asked when the City might receive a response from the Grimes Foundation. Mr.
Wellbaum responded at their next meeting in October.

Mr. Scott asked why the amount was $400,000 when the after-insurance cost is only $217,000.
Mr. Wellbaum explained the City has to cover the full amount until it is reimbursed by insurance
after the project. He added that the reimbursement would then go back to the General Fund.

Roll call on approval: Mr. Scott, yes; Mr. Davis, yes; Ms. Truelove, yes; Mr. Thackery, yes; Mrs.
Collier, yes; Mrs. Bean, yes; and Ms. Jumper, yes.

BOC #1 passes 7-0.

Citizen Comments:

Mary Mason — 176 Audas St., North Lewisburg

Ms. Mason stated she has been thinking about what happens if the City is told that a data center
must be built. She has been thinking about how to mitigate the impact.

Ms. Mason discussed a potential tiering system for water based on residential usage, small
business, or large manufacturing. She stated a higher tier is a penalty towards higher usage, which
encourages conservation. She added that it also stabilizes the amount of usage overall.

Ms. Mason stated she was also surprised that the City Clerk at the desk can say use is equivalent
and zoning issue is binding as opposed to requiring the City Zoning officer.

Brad Winner — 277 S. Dugan Rd.

Mr. Winner stated that in this Building Thursday night at 6:00 pm, the candidates for all County
and City offices will be present. He added that all except for one City person has agreed to come.
He stated the night will be non-partisan, and will be a chance to talk to candidates and ask
questions.

Mr. Winner stated the BZA meeting last night was a wonderful meeting. He was impressed with
people who spoke and how the meeting was run.

He stated that videos about White’s are needed. He inquired as to what will it cost to move
everything and get the building into the proper order.

Mr. Winner also discussed that a private citizen group has been allowed to intervene in Common
Pleas Court. He stated their purpose is to insure their rights are protected as citizens. He is hopeful
that with no vested site plans, the lawsuit could go away. He indicated he will keep fighting
because he doesn’t want a data center in that location.

ORDINANCES AND RESOLUTIONS

Third Reading: None

Second Reading:

Resolution 2739-26: A resolution to authorize the Director of Finance to transfer $400,000 from
the General Fund to the Airport Fund, for the purpose of the roof replacement of the Grimes Hangar
at the Grimes Field Urbana Municipal Airport located in the City of Urbana, Champaign County,
Ohio. (Suspension of rules requested)

Mr. Thackery moved to suspended the rules to allow passage on the second reading. Ms. Jumper
seconded,

Roll call on suspension of the rules: Mr. Davis, yes; Ms. Truelove, yes; Mr. Thackery, yes; Mrs.
Collier, yes; Mrs. Bean, yes; Ms. Jumper, yes; and Mr. Scott, yes.

Mrs. Collier moved to place the resolution on the floor for discussion and possible passage. Ms.
Jumper seconded.

Mr. Wellbaum stated this was the second part of the process after the Board of Control item. This
resolution allows for the transfer of the funds. He added the City wished to make sure there was
room for a contingency.

Mr. Thackery asked if the City would have a closure statement upon completion. Mr. Wellbaum
confirmed it would.

Roll call on passage: Ms. Truelove, yes; Mr. Thackery, yes; Mrs. Collier, yes; Mrs. Bean, yes; Ms.
Jumper, yes; Mr. Scott, yes; and Mr. Davis, yes.

Resolution passes 7-0.

First Reading:

Resolution 2430-26: A Resolution accepting the amounts and rates as determined by the Budget
Commission and authorizing the necessary tax levies and certifying them to the County Auditor.
(One reading required)

Mrs. Bean moved to place the resolution on the floor for discussion and possible passage. Mr.
Thackery seconded.

Mr. Wellbaum stated that this resolution is completed annually. He informed Council the City has
to approve the County budget commission regarding inside millage. He added the General Fund
and Police and Fire are the only two funds that receive property tax revenue

Council did not have any comments/questions.

Roll call on passage: Mr. Thackery, yes; Mrs. Collier, yes; Mrs. Bean, yes; Ms. Jumper, yes; Mr.
Scott, yes; Mr. Davis, yes; and Ms. Truelove, yes.

Resolution passes 7-0.
Department Liaison Reports:

Mrs. Collier stated there would be a Safety Meeting on Thursday, September 17" at 1 pm in the
Municipal Building Training Room.

Ms. Jumper informed Council that Mr. Buckalew and Mr. Carafa could not be here tonight, but
wish to provide an update at the next Council meeting.

Miscellaneous Business:

Mr. Thackery wished to thank the first responders for the 9/11 Remembrance Day.

He also wished to hold a Work Session on September 29th @ 6 pm for Chief Jacobs to provide an
update on Flock Cameras. Ms. Truelove seconded. Voice vote on work session: all ayes, nays
Mr. Scott. Work Session to be held at the Training Room in the City building.

Mrs. Collier stated that this weekend is the Balloon Festival at the Airport. She added that the
following weekend is the Chili Cookoff and Hoopla Parade.

Mrs. Bean stated that it was good to see busloads of eighth grade students from Urbana at the
Remembrance Day.

Mayor Bean stated the 9/11 memorial ceremony was probably one of the best they ever had. He
added there were three busloads of eighth graders there that were well received and well behaved.

Mr. Mitchell stated that on October 31°, from 6 — 8 pm, the City will hold Trick or Treat. He
added that the City is still submitting calculations for resources regarding storm damage.

Chief Ortlieb thanked everyone for the Remembrance Day comments. He stated the Rotary had
everything ready and the Boy Scouts took care of the flags.

He added a reminder for the Safety committee meeting on Thursday and stated he was more than
happy to talk about anything.

Chief Jacobs thanked Council for putting a work session on the agenda. He mentioned he won’t
feel he is on a time restraint this way.

Council Clerk Steffan gave a shout-out to his wife, the Urbana eighth grade American History
teacher who organized the students taking part in the Remembrance Day ceremony.

Mr. Watson stated litigation updates existed, and it would be best discussed in executive session.
Mr. Thackery moved to enter executive session. Ms. Truelove seconded.

Roll call to enter executive session: Mrs. Collier, yes; Mrs. Bean, yes; Ms. Jumper, yes; Mr. Scott,
yes; Mr. Davis, yes; Ms. Truelove, yes, and Mr. Thackery, yes.

Council entered Executive session at 6:36 pm.

Ms. Jumper moved to exit Executive session. Ms. Truelove seconded. Voice vote on exiting: all
ayes, nays none.
Council exited Executive Session at 7:38 pm.

Ms. Jumper moved to adjourn. Ms. Truelove seconded. Voice vote on adjournment: all ayes,
nays none.

ADJOURNED AT 7:38 p.m.
NEXT SCHEDULED MEETING — WORK SESSION
September 29, 2026 at 6:00 p.m.

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