On the agenda: Sunbury meeting — Flock Camera (Sep 16)
Past ⚠ Agenda Watch Sunbury, Ohio · Wednesday, September 16, 2026 — 20 hours ago
About this record
The published agenda for this September 16 meeting contains: "Flock Camera". The meeting has passed; the record and its outcome live here permanently.
Check the agenda document for the meeting time.
The agenda, word for word
Government public record — the full text of the published document, archived September 17, 2026. Gold highlighting of key terms is ours, not the original’s. Read the original document ↗
1. City Council Agenda - September 16, 2026
Documents:
2026.09.16 COUNCIL AGENDA.PDF
2. City Council Minutes 9/2/2026
Documents:
2026.09.02 COUNCIL MINUTES.PDF
3. City Manager Report 9.16.2026
Documents:
CITY MANAGER REPORT.PDF
3.I. City Manager Report Attachment 1
Documents:
CITY MANAGER REPORT - ATTACHMENT 2 (1).PDF
3.I.i. City Manager Report Attachment 2.0
Documents:
9.9.26 INITIAL PRESS RELEASE.PDF
4. BSTG Community PPT
Documents:
BSTG COMMUNITY PPT(REVISED).PDF
5. Proclamation September Childhood Cancer Awareness
Documents:
PROCLAMATION DECLARING SEPTEMBER 2026 CHILDHOOD CANCER
AWARENESS.PDF
6. Proclamation September National Service Dog Month
Documents:
PROCLAMATION DECLARING SEPTEMBER 2026 NATIONAL SERVICE DOG
MONTH.PDF
7. RES NO. 2026.22 Structure Point
Documents:
RES NO. 2026.22 EXHIBIT STRUCTURE POINT.PDF
RES NO. 2026.22 STRUCTURE POINT COLUMBUS STREET.PDF
8. ORD NO. 2026.23 E- BIKES LEGISLATION
Documents:
RES NO. 2026.22 EXHIBIT STRUCTURE POINT.PDF
RES NO. 2026.22 STRUCTURE POINT COLUMBUS STREET.PDF
8. ORD NO. 2026.23 E- BIKES LEGISLATION
Documents:
ORD NO. 2026.23 - EXHIBIT A (CLEAN)- E-BIKES WITH HELMETS NOT
SCOOTERS.PDF
ORD NO. 2026.23 ADDING ELECTRIC PERSONAL ASSISTIVE MOBILITY
DEVICES TO CODIFIED ORDINANCES.PDF
9. ORD NO. 2026.25 Zoning Code Fee Schedule
Documents:
ORD NO. 2026.25 - EXHIBIT A ZONING FEE SCHEDULE.PDF
ORD NO. 2026.25 - EXHIBIT B - FEE COMPARISON SHEET - 8.31.2026.PDF
ORD NO. 2026.25 - EXHIBIT CLEAN ZONING CODE FEE AMENDMENTS
(CLEAN 7.31.26).PDF
ORD NO. 2026.25 ZONIG CODE FEE SCHEDULE.PDF
10. ORD NO. 2026.26
Documents:
ORD NO. 2026.26 BUILDING AND ENGINEERING ZONING FEES.PDF
ORD NO. 2026.26 - EXHIBIT BUILDING AND ENGINEERING FEES (SECTION
1305 REDLINE).PDF
11. ORD NO. 2026.27 Repealing Chapter 139 Employee Handbook
Documents:
ORD NO. 2026.27 EXHIBIT EMPLOYEE HANDBOOK UPDATED 9-15-26
CLEAN.PDF
ORD NO. 2026.27 REPEALING CHAPTER 139.PDF
12. ORD NO. 2026.28 Easement To Del-Co
Documents:
ORD NO. 2026.28 EASEMENT TO DEL-CO.PDF
ORD NO. 2026.28 EXHIBIT CORP EASEMENT - CITY OF SUNBURY (REV 9-92026).PDF
ORD NO. 2026.28 EXHIBIT GENERAL WARRANTY DEED LOT 2275 V2.PDF
13. ORD NO. 2026.29 Accepting Deed From Pulte Homes
Documents:
ORD NO. 2026.29 ACCEPTING DEED FROM PULTE HOMES.PDF
ORD NO. 2026.29 EXHIBIT PULTE LANDSCAPE RESERVE - LOT 2275
TRANSFER.PDF
AGENDA OF BUSINESS
REGULAR MEETING OF COUNCIL
Meeting Location:
Sunbury Town Hall
51 E. Cherry Street, 3rd Floor, Sunbury, Ohio 43074
September 16, 2026 at 7:30 P.M.
SILENT PRAYER & PLEDGE OF ALLEGIANCE
ROLL CALL: Mr. Damin Cappel, Mrs. Cindi Cooper, Ms. Nancy Crawford, Mr. Tim Gose, Mr. John
Grumney, Mr. Marc Long, and Mr. Joseph St. John.
MINUTES:
September 2, 2026 – Regular Meeting Minutes
VISITORS
Childhood Cancer Awareness Month Proclamation
National Service Dog Month Proclamation – Lucy and Georgie Morris
Smokin’ Hot Wing and Music Festival Update – Brian Kelley
BST&G Fire District – Chief Chris Kovach and Greg Roy
COMMITTEE REPORTS
CITY MANAGER’S REPORT
RESOLUTIONS
Third Readings
RESOLUTION NO. 2026.22
A
RESOLUTION
APPROVING
AMERICAN
STRUCTUREPOINT
PROFESSIONAL SERVICES RELATED TO A COLUMBUS STREET STUDY.
FOR
Second Readings
First Readings
ORDINANCES
Third Readings
ORDINANCE NO. 2026.23 (tabled)
AN ORDINANCE ADDING ELECTRIC PERSONAL ASSISTIVE MOBILITY
DEVICES AND LOW SPEED MICROMOBILITY DEVICES TO THE CODIFIED
ORDINANCES OF THE CITY OF SUNBURY, OHIO.
AGENDA OF BUSINESS
REGULAR MEETING OF COUNCIL
Meeting Location:
Sunbury Town Hall
51 E. Cherry Street, 3rd Floor, Sunbury, Ohio 43074
September 16, 2026 at 7:30 P.M.
Second Readings
ORDINANCE NO. 2026.25
AN ORDINANCE APPROVING AMENDMENTS TO THE CITY OF SUNBURY
ZONING CODE AND ESTABLISHING A FEE SCHEDULE AND OTHER
MISCELLANEOUS REVISIONS.
ORDINANCE NO. 2026.26
AN ORDINANCE AMENDING ORDINANCE NUMBER 2022.20 TO AMEND
BUILDING, ENGINEERING AND ZONING FEES FOR THE CITY OF SUNBURY,
OHIO.
First Readings
ORDINANCE NO. 2026.27
AN ORDINANCE REPEALING CHAPTER 139 OF THE SUNBURY CODIFIED
ORDINANCES AND ADOPTING A NEW EMPLOYEE HANDBOOK CONTAINING
ALL POLICIES, PROCEDURES, AND EMPLOYMENT GUIDELINES.
ORDINANCE NO. 2026.28
AN ORDINANCE AUTHORIZING THE CITY MANAGER TO EXECUTE AN
EASEMENT TO DEL-CO. WATER COMPANY, INC.
ORDINANCE NO. 2026.29
AN ORDINANCE ACCEPTING THE TRANSFER OF PLATTED LOT 2275 IN PRICE
PONDS SEC 1, CONSISTING OF 10.296+/- ACRES OF LAND LOCATED IN SUNBURY,
DELAWARE COUNTY, FROM PULTE HOMES OF OHIO, LLC.
NEW / UNFINISHED BUSINESS
ADJOURNMENT
Regular Meeting – September 30, 2026 – Cancelled
Regular Meeting – October 7, 2026 at 7:30 pm
City of Sunbury
Regular Council Minutes
September 2, 2026
Mayor Joseph St. John opened the Sunbury City Council (“Council”) meeting at 7:30 p.m., September 2,
2026, with a moment of silent prayer and then the Pledge of Allegiance.
ROLL CALL
Those answering roll call: Damin Cappel, Nancy Crawford, Tim Gose, John Grumney, Mayor Joseph St.
John, and Cindi Cooper. Marc Long was absent. Sarah Clark on Zoom, public court reporter. Other staff
in attendance included City Manager Daryl Hennessy, Legal Counsel David Brehm, Deputy Police Chief
Shawn Wade, and Clerk of Council Mindy Groves.
MINUTES
Motion by Gose and seconded by Cappel to approve August 19, 2026, regular meeting minutes. Upon
roll, 6 yeas; the minutes were approved.
Special Meeting minutes motion by Mayor St. John and seconded by Cooper to approve August 27,
2026, Data Center meeting.
Public Hearing – Zoning Fees
Mr. Staneart introduced the first item on the agenda, a public hearing concerning proposed changes to the
City’s zoning fee schedule and related amendments to the zoning code. Mr. Bream reviewed the
formalities of the public hearing and noted that a court reporter was present virtually to transcribe the
proceedings. Individuals who intended to testify were sworn in. The following exhibits were entered for
identification:
Exhibit A: Notice of the public hearing.
Exhibit B: Text of the proposed zoning code amendments.
Exhibit C: Proposed zoning fee schedule.
Mr. Brehm also noted that Ordinance No. 2026.26, receiving its first reading that evening, was related to
the proposed legislation and public hearing. Mr. Staneart provided an overview of the proposed
legislation and identified three primary reasons for the changes. First, the City currently requires zoning
certificates but does not charge a corresponding fee. He stated that because City resources are used to
review these applications, it would be more appropriate for the applicant to bear the associated cost rather
than taxpayers.
Second, Mr. Staneart explained that the proposed amendments would establish review requirements and
fees for certain improvements that currently do not require permits or fees. Third, Mr. Staneart explained
that the legislation would establish a separate zoning fee schedule rather than including individual fees
directly in the codified ordinance.
Mr. Staneart stated that using a separate fee schedule would provide greater efficiency and allow the City
to update and publish fees more promptly. Mr. Staneart concluded his presentation and invited questions.
No additional public testimony or Council questions were presented. Mayor St. John motioned to adjourn
public hearing and seconded by Grumney. The public hearing was then adjourned.
VISITORS
John Pratt provided an update on the upcoming Sunbury Marathon, which he and his wife, Valerie, are
organizing. He reported that registration was nearing 500 participants, with runners representing
approximately 20 states and many counties in Ohio. Pratt thanked local churches, businesses, and
organizations for their support and noted that Delaware County EMS, Hartford Township Fire Department,
and the Sunbury Joint Fire District would provide event safety coverage. He explained that the marathon is
a Boston Marathon qualifying event, requiring a certified course, event sanctioning, and chip timing. The
City of Sunbury
Regular Council Minutes
September 2, 2026
race will occur during the final qualifying weekend for the April 2027 Boston Marathon. Mr. Pratt also
noted that Olympic Trials qualifier Zack Craft would participate and assist with the event. He thanked
Council for its support.
Andy Volenik, Executive Director of Delaware County Transit, provided an update on the agency’s
operations and proposed expansion plans. He reported that DCT has grown to approximately 80
employees, including 50 drivers, and operates approximately 40 vehicles with a $6.8 million operating
budget. Mr. Volenik explained DCT’s current demand-response and microtransit services and noted that
ridership has reached record levels, with approximately 200,000 trips in 2025 and an estimated 225,000
trips projected for 2026. He stated that customer satisfaction is approximately 4.9 out of 5 stars and that
DCT continues to see strong demand for transportation to employment, shopping, medical appointments,
and other essential services. In November, DCT will place a 0.2% sales tax initiative on the ballot to
support expanded mobility throughout Delaware County.
Jamie Kirkendall, expressed concern that the Data Center meeting was not clearly listed on the City’s
website and stated that the website is difficult to navigate. She also complimented the Sizzle & Sounds
event but asked that accessibility ramps and street crossings remain unobstructed during events.
Tracy Whitaker, Delaware Public Health District provided a community health update. She reported that
the district distributes Narcan free of charge to law enforcement and community members and reviewed
the 2025 accidental overdose report, which documented 11 overdose-related deaths, with fentanyl
identified as the primary substance. Ms. Whitaker announced upcoming health activities at the county
fair, including screenings, flu vaccinations, and a fall-prevention program with a walk and free fall-risk
assessments for seniors.
COMMITTEE REPORTS
Grumney reported on the Service committee highlighting continued discussion of proposed e-bike
legislation. The proposal would allow e-bikes on multi-use trails, with additional discussion planned
regarding motorized scooters on low-speed roads without sidewalks. Mr. Grumney also reported that Bob
Kuederle provided Council with a traffic education presentation covering common questions regarding stop
signs, speed limits, and other traffic-related matters. Mr. Grumney provided an update on the Street
Improvement Plan, noting that reconstruction of South Vernon Street is expected to begin within the next
few weeks. He also reported that Phase 2A of the Little Walnut Creek Interceptor project will begin soon.
Crawford reported on the Parks and Recreation Committee meeting. The Committee discussed e-bike
legislation, progress at J.R. Smith Park, and planned park improvements, including benches and other
additions. Mrs. Crawford noted that the concrete for the J.R. Smith Park splash pad has been poured and
that construction is progressing, with additional visible progress expected in the coming months. The
Committee also reviewed the City’s GIS trail map.
CITY MANAGER’S REPORT
Mr. Hennessy provided the City Manager’s report, Data Centers responses to questions raised during the
special data center meeting were included in Council’s packet and will be posted on the City’s data center
webpage. A summary of testimony from the Ohio House and Senate Select Committee on data centers was
also provided. He noted that the final special meeting on data centers, addressing noise and other topics, is
scheduled for October 22 at Big Walnut High School. He acknowledged a concern regarding the meeting
not appearing on the City’s website calendar and stated that future special meetings will be added to the
calendar. DORA starts this Friday, September 4th with partnered with the Chamber of Commerce and local
businesses to activate the designated area, with boundary signs and branded cups being finalized. Tax
City of Sunbury
Regular Council Minutes
September 2, 2026
Incentives Review Council reviewed active tax incentive and Community Reinvestment Area agreements
and recommended continuation of the existing agreements. The information was provided to Council for
review. Flock Cameras that the city has three located throughout Sunbury. He stated that access is limited
to authorized law enforcement personnel and that a review of the access log confirmed the cameras have
been used for legitimate law enforcement purposes, primarily for missing persons, stolen vehicles, and
criminal investigations. School Safety reported on the August 24 swatting incident at Big Walnut High
School. The Sunbury Police Department provided officers at all district school buildings throughout the
day in coordination with the Delaware County Sheriff’s Office. The incident was determined to be a hoax,
and the increased police presence was appreciated by the community. Police Hiring interviews had begun
for the vacant police officer position. The Personnel Board of Appeals is expected to approve a hiring list
the following week, after which the Police Department may proceed with an offer. Mr. Wade presented
and recognized Officer Ramirez for spearheading a commemorative challenge coin in celebration of the
department’s 25th anniversary of 9/11, with funding assistance from the Fraternal Order of Eagles.
RESOLUTIONS
Third Readings
RESOLUTION NO. 2026.20
A RESOLUTION AUTHORIZING THE DIRECTOR OF FINANCE TO SUBMIT
ASSESSMENT CERTIFICATES TO THE DELAWARE COUNTY AUDITOR
Motion on Resolution No. 2026.20 by Grumney, seconded by Crawford, upon roll approved 6-0
RESOLUTION NO. 2026.21
A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AN
INTERGOVERNMENTAL AGREEMENT WITH THE DELAWARE COUNTY
VETERANS SERVICE COMMISSION
Motion on Resolution No. 2026.21 by Cappel, seconded by Cooper, upon roll approved 6-0
Second Readings
RESOLUTION NO. 2026.22
A
RESOLUTION
APPROVING
AMERICAN
STRUCTUREPOINT
PROFESSIONAL SERVICES RELATING TO A COLUMBUS STREET STUDY
FOR
First Readings
There are no second readings.
ORDINANCES
Third Readings
ORDINANCE NO. 2026.23
AN ORDINANCE ADDING ELECTRIC PERSONAL ASSISTIVE MOBILITY
DEVICES AND LOW SPEED MICROMOBILITY DEVICES TO THE CODIFIED
ORDINANCES OF THE CITY OF SUNBURY, OHIO.
Remains Tabled
ORDINANCE NO. 2026.24
AN ORDINANCE AUTHORIZING THE CITY MANAGER TO EXECUTE A
RENEWAL AGREEMENT WITH THE OHIO DEPARTMENT OF NATURAL
RESOURCES DIVISION OF WILDLIFE FOR PROVISION OF A FISHERIES
City of Sunbury
Regular Council Minutes
September 2, 2026
MANAGEMENT
RESERVOIRS
PROGRAM
AT
THE
CITY
OF
SUNBURY
UPGROUND
Motion on Ordinance No. 2026.24 by Mayor St. John, seconded by Crawford, upon roll approved 6-0
Second Readings
There are no second readings.
First Readings
ORDINANCE NO. 2026.25
AN ORDINANCE APPROVING AMENDMENTS TO THE CITY OF SUNBURY ZONING
CODE AND ESTABLISHING A FEE SCHEDULE AND OTHER MISCELLANEOUS
REVISIONS
ORDINANCE NO. 2026.26
AN ORDINANCE AMENDING ORDINANCE NUMBER 2022.20 TO AMEND BUILDING,
ENGINEERING AND ZONING FEES FOR THE CITY OF SUNBURY, OHIO
NEW / UNFINISHED BUSINESS
Regular Meeting – September 16, 2026, at 7:30 pm
ADJOURNMENT
There being no further business for the Council, Cooper moved to adjourn. The motion was seconded by
Cappel. Upon roll approved 6-0.
__________________________
Joseph St. John, Mayor
ATTEST:
________________________________
Mindy Groves, Clerk of Council
City of Sunbury
9 E Granville Street P.O. Box 508
Sunbury, Ohio 43074
Ph. (740) 965-2684
www.sunburyohio.org
MEMORANDUM TO THE MAYOR AND MEMBERS OF CITY COUNCIL
FROM:
Daryl Hennessy
City Manager
SUBJECT:
City Manager Report
DATE:
September 16, 2026
ADMINISTRATION
Data Center Updates. The City Clerk is working to fulfill her duty to notify all Sunbury electors
of the upcoming ballot measure to prohibit data centers using more than 25 megawatts of
power per month. Mailings of the cover letter and ballot language will begin on September 18,
2026.
COMMUNITY AND ECONOMIC DEVELOPMENT
Sunbury Community Events. Thank you to all who participated and supported the events in
Sunbury last weekend. No major incidents were reported, and plans are underway to
reschedule the health and wellness farmers market that got rained out and the marathon event
organizations are already talking about continuing this event next year. Stay tuned for more
details.
PUBLIC WORKS AND ENGINEERING
Street Improvement Construction Update. The South Vernon Street Reconstruction and
Cherry Street Intersection Improvements (mountable curb) were intended to start this month
and have both been delayed due to material delivery availability. South Vernon Street is
anticipated to start in two weeks on September 28, and the intersection improvements will
begin two weeks later in mid-October. An update on construction will be provided at the
October Services Committee meeting.
Little Walnut Creek Interceptor Phase 2A Construction. Dirt Dawgs Excavating has begun initial
construction on Cheshire Road for the extension of the LWCI ph2A sanitary sewer. The project
has been delayed for an estimated 2-3 weeks due to concrete structure availability/delivery.
The updated schedule is as follows:
8/25-8/27 – initial staking - COMPLETE
8/31-9/4 – additional staging/flags, preconstruction video, clearing, traffic set up
9/8 9/29– mobilization (deliveries and equipment)
9/9-9/28 10/5-10/26 – sewer installation (bulk of project and impacts to
residents/drivers)
9/29-10/1 10/26-10/28 – restoration and clean up
More details to come in October for the traffic impacts anticipated beginning 10/5/26.
PUBLIC SAFETY
Police Performance Data. See below for a summary of police activity data for August 2026.
Speed signs are currently developed in school zones and along SR 3.
Category
Total Calls for Service
Rate of change
Year 2025
Year 2026
487
552
13.35% increase year over year for August
Traffic Stops
Traffic Citations
Warning Rate
Traffic
182
47
74.18%
158
48
69.62%
Year to date, the department has responded to 5,172 calls for service and other proactive officer
activity entries. This is up roughly 44% from the 3,579 calls for service and proactive officer
activities through August 2025. Most of the increase is attributed to increased traffic related
incidents with traffic stops, reckless operators, and proactive officer activities such as business
and house checks. Other categories such as mental health, civil complaints, and domestic
related events all saw minor increases.
Police Staffing. The department has certified its applicant list to fill a vacant officer position,
and a background has started on the one successful applicant to move past the oral board
interviews. The background check is expected to be completed by the end of the month.
Swatting Incident Update. The department recently received a call from the Delaware County
Prosecutor’s Office informing the city that Matthew Dean, the person responsible for the August
2023 swatting incident on the town square was expected to enter a plea of guilty in the Delaware
County Juvenile Court earlier this week. That hearing was postponed. Dean, then a juvenile, is
being held to account by the diligent efforts of Detective Smith in an over 2-year investigation.
The city appreciates the efforts of Prosecutor Schiffel’s office for taking the case for prosecution
when so many across the U.S. decline to do so for one reason or another. The mayor has
submitted a victim impact statement that will be read to the judge and considered for
sentencing.
Social Media Extortion Case. Attached are two press releases from the police department
regarding a social media international extortion case impacting a juvenile in Sunbury. The
information is included to promote awareness of the crime and includes limited information
authorized by the family for release. Our thoughts and prayers are with the victim and their
family. A special thanks to the entire police department for their quick action in finding the
juvenile, providing support and care, and beginning the hard work of investigating the crime.
Attachments
B.S.T.&G. FIRE DISTRICT
2026 Operating Levy
Informational briefing for member community officials
Berkshire Township · City of Sunbury · Trenton Township · Village of Galena
Christopher R. Kovach
Fire Chief
Election Day: Tuesday, November 3, 2026
THE BALLOT ISSUE
What is on the November 3 ballot
4.85
MILLS · RENEWAL
+
MILLS · INCREASE
Continues the existing levy
COST PER $100,000 OF MARKET
VALUE
$176
per year, gross
Since 4.85 mills is a renewal, the net annual increase to a
property owner is $87.50 per $100,000 of market value
(the 2.50 mill increase only). The $176 figure on the ballot
is the gross amount before state credits; an owneroccupied home pays about $81.61 today. With the 2.50
increase, it would pay about $169.11.
B.S.T.&G. Fire District · 2026 Operating Levy Information
2.50
New funding
=
7.35
MILLS · TOTAL VOTED
RATE
5-year operating levy
5 years
Levy term
2027
First due
$6,071,628
Est. annual collection
WHY RENEWAL + INCREASE, NOT A REPLACEMENT
• A renewal preserves the rollback credits on the qualifying 3.00-mill portion of the
existing levy. The State reimburses the district for that credit. The 1.85 mills from
2017 and the new 2.50 mills are non-qualifying.
• A completely new levy would eliminate those credits and assess the full amount at
current valuations.
• Rollback benefits are expected to increase with Ohio's property tax relief efforts; the
renewal structure keeps taxpayers eligible.
2 / 12
DISTRICT OVERVIEW
District profile
1,716
28,226
2
5,000+
93.25%
Emergency calls
Residents served
Fire stations
Training hours
NFPA turnout
2025
2026 DCRPC est.
2025
SERVICE MODEL & STAFFING
• Fire, rescue, and EMS first response; patient transport is provided
by Delaware County EMS
• Three 24-hour shifts, each with 2 lieutenants and 5 full-time
firefighter/EMTs
• Daily staffing: never below 6, maximum 9, average 7
• 2 full-time fire safety inspectors/investigators
• One operating levy; no general fund revenue from the four
member communities
2025 calls by category (total 1,716)
EMS First Response
908
Misc. & Service
308
False Alarms
209
Motor Vehicle Accidents
155
Fires
Hazmat / Gas Leak
B.S.T.&G. Fire District · 2026 Operating Levy Information
compliance
101
35
3 / 12
SERVICE DEMAND
Service demand, 2015–2025
Emergency calls by year
2,000
1,587
1,644
1,716
+75%
Emergency calls
+84%
Population
+162%
Overlapping calls
+180%
Inspection demand
1,500
1,147
1,000
982
1,020
500
0
2015
2017
2020
B.S.T.&G. Fire District · 2026 Operating Levy Information
2023
2024
2025
982 (2015) to 1,716 (2025)
11,861 (2015) to 21,846
(2025)
Simultaneous emergencies,
since 2017
Since 2018
4 / 12
REVENUE
How HB920 affects levy revenue
• Ohio's HB920 “reduction factor” holds a voted levy to
the dollar amount voters originally approved.
• As existing property rises in value at reappraisal, the
effective tax rate is reduced proportionally. New
construction is excluded and does add revenue, but only
at the reduced rate.
4.85-MILL LEVY: VOTED VS. EFFECTIVE RATE
Voted
4.85 mills
Effective (2026)
2.52 mills
• The district receives no additional revenue from rising
values on existing property.
• The district's last levy increase was approved in 2017.
The 2022 issue was a renewal with no increase.
One operating levy. BST&G receives no general fund revenue
from Berkshire Township, Sunbury, Trenton Township, or
Galena under Ohio law governing joint fire districts.
B.S.T.&G. Fire District · 2026 Operating Levy Information
ANNUAL COST PER $100,000 OF VALUE
$124
2017
→
$82
Today
5 / 12
OPERATING COSTS
Changes in major costs
Percent change, 2018–2020 to 2025–2026
+232%
Health insurance (total)*
+94%
Fire engine
+92%
Turnout gear (per set)
+67%
Hydraulic rescue tools
Breathing apparatus (SCBA)
+36%
B.S.T.&G. Fire District · 2026 Operating Levy Information
COST CATEGORY
2018–2020
2025–2026
CHANGE
Fire engine
$617,000
$1,200,000
+94%
Health insurance (total)*
$110,124
$594,157
+232%
Turnout gear (per set)
$1,950
$3,750
+92%
Breathing apparatus
(SCBA)
$5,500
$7,500
+36%
Hydraulic rescue tools
$45,000
$75,000
+67%
* Health insurance figure reflects a larger full-time roster as well
as premium growth.
6 / 12
FACILITIES AND PERSONNEL
Station 352 and staffing
2024 BOND
MILLS
·
0.78
OPERATING LEVY
Construction only
Personnel &
operations
Paid to build Station 352. Bond
funds cannot legally be used for
personnel or operations.
The funding source for staffing
the station, including after the
SAFER grant expires.
STAFFING, 2020 VS. 2026
METRIC
2020
2026
Full-time staff
16
26 (+63%)
Part-time staff
20
13
2.6 yrs
11.5 yrs
—
1.4 yrs
Avg. full-time years of service
Avg. part-time stay before departure
STATION 352 TIMELINE
March 2024
March 2025
May 19, 2026
Bond approved
Groundbreaking
Station opened
Joint facility shared with Delaware County EMS (Medic 11).
B.S.T.&G. Fire District · 2026 Operating Levy Information
• About 85% of the 2020 part-time roster has departed, most
for full-time jobs elsewhere.
• The 2024 SAFER grant ($2,042,478) funds six full-time
firefighters for Station 352. The federal share declines and
ends after three years.
7 / 12
TRACK RECORD
Levy history and grant funding
HISTORY OF BST&G LEVY ACTIVITY
YEAR
ACTION
MILLS
COST / $100K
$2,516,223
Competitive grant funding secured since 2019
2012
Renew 2m + Increase 1m
3.00
$91.80
2017
Renew 3m + Increase 1.85m
4.85
$124.00
GRANT
YEAR
PURPOSE
2022
Renewal only, no increase
4.85
$115.95
SAFER
2024
Six full-time firefighters (Station
352)
$2,042,478
2026
Renew 4.85m + Increase 2.5m
7.35
$176.00*
AFG
2019
SCBA replacement & fill system
$255,063
AFG
2021
$152,850
Separate funds. The 2024 bond (0.78 mills) funded Station 352
construction. Bond and levy funds are legally separate.
Technical rescue equipment &
training
BWC Exposure
2019
Diesel exhaust extraction
$38,930
Governance. Elected Fire Board of Trustees with an independent
Fiscal Officer.
BWC Safety
2023
Gear extractor & drying cabinet
$26,902
AMOUNT
*Reminder, $176 is the gross amount before state credits; you pay
$81.61 today. With the 2.50 increase, you would pay about $169.11.
B.S.T.&G. Fire District · 2026 Operating Levy Information
8 / 12
USE OF REVENUE
Identified uses of levy revenue
Staffing Station 352
The 2024 bond funded construction only
5-year projection ($ millions)
$9.0
Six SAFER-grant firefighters
When the 3-year federal grant expires
$6.0
$6.1
$5.9
$5.6
$5.3
$7.5
$7.3
$6.8
$7.5
$6.2
$6.5
NFPA-compliant staffing
Across all three 24-hour shifts
$3.0
Apparatus replacement
Engines, rescue, and other vehicles at current prices
Possible ISO rating improvement
$0.0
2027
Inspections, prevention, response, staffing
Preparation for Station 3
Potential 2028, as growth continues
Competitive compensation
Retaining staff vs. competing departments
B.S.T.&G. Fire District · 2026 Operating Levy Information
2028
2029
Levy revenue*
2030
2031
Est. operating budget
CARRY-OVER
+$771K
2027
+$1.26M
2028
+$1.47M
2029
+$1.38M
2030
+$973K
2031
* The levy generates the 2027 amount each year; 2028–2031 revenue figures include carry-over.
9 / 12
PROPERTY OWNER COST
Estimated annual cost to property owners
COMMUNITY
AVG. HOME
VALUE
CURRENT
ANNUAL
PROPOSED
ANNUAL
INCREASE
Berkshire Twp.
$531,000
$433.35
$897.98
+$464.62
City of Sunbury
$373,100
$304.49
$630.95
+$326.46
Trenton Twp.
$415,000
$338.68
$701.81
+$363.13
Village of Galena
$467,000
$381.12
$789.75
+$408.62
District average
$446,525
$364.41
$755.12
+$390.71
$176
Total per $100,000 on the ballot, before
state credits
$81.61
Currently paid per $100,000 (owneroccupied)
$87.50
Net annual increase per $100,000 (no
credits apply)
Owner-occupied figures, after state credits. Average home values from Delaware County community profiles. Figures are
annual.
B.S.T.&G. Fire District · 2026 Operating Levy Information
10 / 12
REGIONAL COMPARISON
Delaware County fire department comparison
Cost Per $100,000 Rankings
#
DEPARTMENT
FULL RATE
COST / $100K
STATIONS
1
Westerville Fire*
19.65m
$222
3
2
Harlem Township
7.50m
$219
1
14th of 15
3
Tri Township
6.40m
$204
2
$82 per $100K · 4.85 mills
4
Porter Kingston (Passed in May 2026)
10.00m
$199
1
5
Concord Township
14.62m
$192
1
6
Fort Morrow
7.50m
$189
1
BST&G PROPOSED
7
Liberty Township
8.00m
$186
2
8
Genoa Township
7.70m
$185
1
9th of 15
9
Washington Township*
14.95m
$176
5
$176 per $100K · 7.35 mills
9
BST&G PROPOSED LEVY
7.35m
$176
2
10/11
Orange Township (Passed in May 2026)
9.00m
$172
2
11/12
Radnor Township
6.32m
$153
1
12/13
Elm Valley JFD
3.87m
$118
1
13/14
Berlin Township
5.93m
$101
1
14
BST&G CURRENT LEVY
4.85m
$82
2
15
Scioto Township
3.25m
$80
1
B.S.T.&G. Fire District · 2026 Operating Levy Information
BST&G TODAY
Delaware County Auditor effective rates, tax year
2025 (collection year 2026).
* Westerville and Washington are for their
Delaware County population only.
11 / 12
ELECTION INFORMATION
Tuesday, November 3, 2026
Polls open 6:30 a.m. – 7:30 p.m.
BALLOT LANGUAGE
“A renewal of 4.85 mills and an increase of 2.50 mills for each $1 of taxable value… for the benefit of Berkshire, Sunbury,
Trenton and Galena Joint Fire District… that the county auditor estimates will collect $6,071,628 annually, at a rate not
exceeding 7.35 mills for each $1 of taxable value, which amounts to $176 for each $100,000 of the county auditor's market
value, for 5 years, commencing in 2026, first due in calendar year 2027.”
Questions?
740-965-3841
PROCLAMATION DECLARING SEPTEMBER 2026
CHILDHOOD CANCER AWARENESS MONTH IN SUNBURY, OHIO
WHEREAS, childhood cancer is the leading cause of death by disease in children; and
WHEREAS, one in 285 children in the United States will be diagnosed with cancer by their
20th birthday, with an average age of diagnosis of six years old; and
WHEREAS, forty-six children per day are diagnosed with cancer in the U.S. and
approximately 40,000 children are receiving active cancer treatments at any given time;
and;
WHEREAS, since the mid 1970’s there has been a 24% increase in the incidence of childhood
cancer; and
WHEREAS, two-thirds of childhood cancer patients will have chronic health conditions
because of their treatment toxicity, with one quarter being classified as severe to lifethreatening, and;
WHEREAS, half of childhood cancer families rate the associated financial hardship due to
out-of-pocket expenses as considerable to severe, and;
WHEREAS, in the last 30 years only six new drugs have been approved by the FDA to
specifically treat childhood cancer, and;
WHEREAS, we celebrate and thank the thousands of researchers and health care
professionals who work diligently every day to treat, care, and cure children with cancer;
and
WHEREAS, hundreds of non-profit organizations at the local and national level are helping
children with cancer and their families cope with the disease by providing educational,
emotional, and financial support, and;
WHEREAS, despite these efforts, still too many children are affected by this deadly disease
and more must be done to raise awareness and find a cure.
NOW THEREFORE, I, Mayor Joseph St. John, do hereby proclaim September 2026 as
Childhood Cancer Awareness Month in the City of Sunbury, Ohio and encourage all
residents to support the cause to find a cure for this deadly childhood disease.
__________________________________________
Joseph St. John
Mayor
PROCLAMATION DECLARING SEPTEMBER 2026
NATIONAL SERVICE DOG MONTH IN SUNBURY, OHIO
WHEREAS, the City of Sunbury recognizes the joyful, transformative power of the humancanine bond and is committed to fostering an inclusive community in which all residents
have the opportunity to participate fully in community life; and
WHEREAS, millions of adults and children in the United States live with disabilities that may
affect their mobility, independence, safety, communication, or ability to perform everyday
activities, and the need for highly trained service dogs continues to grow; and
WHEREAS, service dogs are specially trained to perform tasks that assist individuals with
disabilities, helping their handlers navigate daily activities, increase independence, improve
safety, and participate more fully in their families, workplaces, schools, and communities;
and
WHEREAS, service dogs may assist individuals with a wide range of disabilities, including
physical, sensory, neurological, and other disabilities, and each service dog is carefully
trained to meet the individual needs of its handler; and
WHEREAS, the partnership between a service dog and its handler represents a remarkable
combination of training, trust, dedication, and mutual reliance, supported by trainers,
families, organizations, volunteers, donors, and communities; and
WHEREAS, National Service Dog Month provides an opportunity to recognize the important
contributions of service dogs and the people who train, raise, care for, and support them,
while increasing public understanding of the role service dogs play in the lives of individuals
with disabilities; and
WHEREAS, the City of Sunbury encourages its residents, businesses, organizations, and
visitors to learn more about service dogs, the important work they perform, and the rights
and responsibilities afforded to individuals who rely upon their assistance.
NOW THEREFORE, I, Mayor Joseph St. John, do hereby proclaim September 2026 as
National Service Dog Month in the City of Sunbury, Ohio, and encourage all citizens to
recognize and celebrate the invaluable contributions of service dogs, to learn more about
their important role in our communities, and to demonstrate respect and consideration for
the adults and children who lead more independent and fulfilling lives because of their
assistance.
__________________________________________
Joseph St. John
Mayor
RESOLUTION NO. 2026.22
A RESOLUTION APPROVING AMERICAN STRUCTUREPOINT FOR
PROFESSIONAL SERVICES RELATED TO A COLUMBUS STREET STUDY
WHEREAS, American Structure point Inc., submitted a written proposal for
professional services related to the City of Sunbury’s Columbus Street Corridor Study
Project including Phase I Services - Data Gathering, Phase II Services – Conceptual
development/community engagement, and Phase III Services – Final delivery/Council
presentation, hereinafter collectively referred to herein as “Professional Services” and
WHEREAS, Council has further determined pursuant to section 9.02 (C) of the Charter of
Sunbury, Ohio, that a waiver of competitive bidding is in the best interest of the Municipality; and
WHEREAS the City of Sunbury desires to engage American Structure point Inc. to
provide Professional Services for the City of Columbus Street Corridor Study Project; and
WHEREAS, Council wishes to approve the proposal for American Structure point Inc. to
provide Professional Services for the City of Sunbury’s Columbus Street Corridor Study Project.
NOW, THEREFORE, BE IT RESOLVED by the Council for the City of Sunbury, Ohio,
Delaware County, State of Ohio as follows:
SECTION I: Council hereby approves the American Structure point Inc. proposal for
Professional Services for the City of Sunbury’s Columbus Street Corridor Study Project. The fee
for said Professional Services not to exceed $64,000. A copy of said proposal is attached hereto
as Exhibit “A”.
SECTION II: The City Manager is hereby authorized to execute any and all documents
necessary to accept the Design Services proposal provided that the proposal shall contain
substantially the same terms contained in the proposal attached hereto as Exhibit “A” and
presented to this Council, with such changes not inconsistent with this Resolution as shall be
agreed to by the City Manager, the Director of Law, and the Director of Finance constituting
conclusive evidence of such approval.
SECTION III: It is found and determined that all formal actions of this Council
concerning and related to the adoption of this Resolution were adopted in open meetings of this
Council, and that all deliberations of this Council and of any of its committees that resulted in
such formal action were meetings open to the public, and in compliance with all legal requirements
including Section 121.22 of the Ohio Revised Code.
WHEREFORE, pursuant to Section 4.07 of the Charter of the City of Sunbury, this Resolution
shall be in effect immediately after its passage.
VOTE ON SUSPENSION OF THE RULES
VOTE ON RESOLUTION NO. 2026.22
YEAS
NAYS
______
______
YEAS
NAYS
______
______
PASSED: __________________________, 2026
_____________________________________
Joseph St. John, Mayor
ATTEST:
__________________________________
Mindy Groves, Clerk of Council
CERTIFICATION
I hereby certify on this ___ day of _________________, 2026, that the foregoing is a true and
accurate copy of the Resolution passed at the meeting held on _________________, 2026 of the
City of Sunbury, County of Delaware, State of Ohio.
_________________________________________
Mindy Groves, Clerk of Council
EXHIBIT A
SUNBURY ORDINANCE ON ELECTRIC PERSONAL ASSISTIVE MOBILITY
DEVICES AND LOW SPEED MICROMOBILITY DEVICES
301.04 BICYCLE; MOTORIZED BICYCLE; MOPED; ELECTRIC BICYCLE; ELECTRIC
PERSONAL ASSISTIVE MOBILITY DEVICE.
(a) "Bicycle" means every device, other than a device that is designed solely for use as a play vehicle
by a child, that is propelled solely by human power upon which a person may ride, and that has two or
more wheels, any of which is more than fourteen inches in diameter.
(ORC 4511.01(G))
(b) "Motorized bicycle" or “moped” means any vehicle having either two tandem wheels or one wheel
in the front and two wheels in the rear, that may be pedaled, and that is equipped with a helper motor of
not more than fifty cubic centimeters piston displacement that produces not more than one brake
horsepower and is capable of propelling the vehicle at a speed of no greater than twenty miles per hour
on a level surface.
“Motorized bicycle” or “moped” does not include an electric bicycle. (ORC 4511.01(H))
(c) “Electric bicycle” means a “class 1 electric bicycle”, a “class 2 electric bicycle”, or a “class 3
electric bicycle” as defined in this section. (ORC 4511.01(SSS))
(1) “Class 1 electric bicycle” means a bicycle that is equipped with fully operable pedals and an
electric motor of less than seven hundred fifty watts that provides assistance only when the rider is
pedaling and ceases to provide assistance when the bicycle reaches the speed of twenty miles per hour.
(ORC 4511.01(TTT))
(2) “Class 2 electric bicycle” means a bicycle that is equipped with fully operable pedals and an
electric motor of less than seven hundred fifty watts that may provide assistance regardless of whether
the rider is pedaling and is not capable of providing assistance when the bicycle reaches the speed of
twenty miles per hour. (ORC 4511.01(UUU))
(3) “Class 3 electric bicycle” means a bicycle that is equipped with fully operable pedals and an
electric motor of less than seven hundred fifty watts that provides assistance only when the rider is
pedaling and ceases to provide assistance when the bicycle reaches the speed of twenty-eight miles per
hour. (ORC 4511.01(VVV))
(d) “Electric personal assistive mobility device" means a self-balancing two non-tandem wheeled
device that is designed to transport only one person, has an electric propulsion system of an average of
seven hundred fifty watts, and when ridden on a paved level surface by an operator who weighs one
hundred seventy pounds has a maximum speed of less than twenty miles per hour.
331.37 DRIVING UPON SIDEWALKS, STREET LAWNS, SHARED USE PATHS OR CURBS.
(a) (1) No person shall drive any vehicle, upon a sidewalk, street lawn (defined as the area that is
between the curb and the sidewalk. If no sidewalk exists, it is the area from the curb to the edge of the
public right of way. If no curb exists, it is the area from the edge of the pavement to the sidewalk. If there
is no curb or sidewalk, it is the area from the edge of the pavement to the edge of the public right of way),
shared use path, or curb, except:
(1) A bicycle;
(2) An electric bicycle when the motor is not engaged;
(3) A Low-Speed Micromobility Device; or (Scooter)
(4) An Electric Personal Assistive Mobility Device. (Segway)
(2) This prohibition does not apply to a law enforcement officer, or other person sworn to enforce the
criminal and traffic laws of the state, using an electric bicycle with the motor engaged while in the
performance of the officer’s duties.
(3) Nothing in this section shall be construed as prohibiting local authorities from regulating the
operation of bicycles or electric bicycles, except that no local authority may require that bicycles or
electric bicycles be operated on sidewalks.
(b) Except as otherwise provided in this division, whoever violates this section is guilty of a minor
misdemeanor. If, within one year of the offense, the offender previously has been convicted of or pleaded
guilty to one predicate motor vehicle or traffic offense, whoever violates this section is guilty of a
misdemeanor of the fourth degree. If, within one year of the offense, the offender previously has been
convicted of two or more predicate motor vehicle or traffic offenses, whoever violates this section is guilty
of a misdemeanor of the third degree.
(c) If the offender commits the offense while distracted and the distracting activity is a contributing
factor to the commission of the offense, the offender is subject to the additional fine established under §
408.02(b).
(R.C. § 4511.711)
331.38 – Safe Operation of Low Speed Micromobility Device, Electric Personal Assistive Mobility
Device, Electric Bicycle & Bicycle
(a) Purpose.
The purpose of this section is to regulate the operation of Low-Speed Micromobility Devices, Electric
Personal Assistive Mobility Devices, Electric Bicycles, and Bicycles on sidewalks, street lawns, shared-use
paths, and curbs while protecting pedestrians and other lawful users of such facilities.
(b) Pedestrian Priority.
A person operating a bicycle, electric bicycle, Low-Speed Micromobility Device, or Electric Personal
Assistive Mobility Device upon a sidewalk, street lawn, shared-use path, or curb shall yield the right-of-way
to all pedestrians.
(c) Duty of Care.
No person shall operate a bicycle, electric bicycle, Low-Speed Micromobility Device, or Electric Personal
Assistive Mobility Device in a careless, reckless, or unsafe manner so as to endanger the safety of any person
or property.
(d) Unsafe Operation.
The following conduct shall constitute evidence of careless, reckless, or unsafe operation:
(1) Failure to yield the right-of-way to a pedestrian;
(2) Operating at a speed greater than is reasonable and prudent under the conditions then existing, including
pedestrian traffic, visibility, weather, and surface conditions;
(3) Weaving through pedestrian traffic;
(4) Overtaking or passing a pedestrian without sufficient clearance to avoid creating a hazard;
(5) Operating in a manner that causes a pedestrian or other lawful user to take evasive action to avoid a
collision;
(6) Operating while distracted in a manner that interferes with the safe operation of the device;
(7) Operating without maintaining reasonable control of the device.
(e) Penalty.
Whoever violates this section is guilty of a minor misdemeanor.
373.10 MOTORIZED BICYCLE, ELECTRIC PERSONAL ASSISTIVE MOBILITY DEVICE,
AND LOW SPEED MICROMOBILITY DEVICE OPERATION, EQUIPMENT AND LICENSE.
(a) No person shall operate a motorized bicycle upon any street or highway or any public or private
property used by the public for purposes of vehicular travel or parking, unless all of the following
conditions are met:
(1) The person is fourteen or fifteen years of age and holds a valid probationary motorized bicycle
license issued after the person has passed the test provided for in Ohio R.C. 4511.521, or the person is
sixteen years of age or older and holds either a valid commercial driver’s license issued under Ohio R.C.
Chapter 4506, or a driver’s license issued under Ohio R.C. Chapter 4507, or a valid motorized bicycle
license issued after the person has passed the test provided for in Ohio R.C. 4511.521, except that if a
person is sixteen years of age, has a valid probationary motorized bicycle license and desires a motorized
bicycle license, the person is not required to comply with the testing requirements provided for in Ohio
R.C. 4511.521;
(2) The motorized bicycle is equipped in accordance with rules adopted by the Ohio Director of
Public Safety and is in proper working order;
(3) The person, if under eighteen years of age, is wearing a protective helmet on the person’s head
with the chin strap properly fastened, and the motorized bicycle is equipped with a rear-view mirror;
(4) The person operates the motorized bicycle when practicable within three feet of the right edge
of the roadway obeying all traffic rules applicable to vehicles; and
(5) The motorized bicycle displays on the rear of such bicycle the current license plate or validation
sticker furnished by the Ohio Director of Public Safety under Ohio R.C. 4503.191.
(b) No person operating a motorized bicycle shall carry another person upon the motorized bicycle.
(c) No person shall operate an Electric Personal Assistive Mobility Device or a Low Speed
Micromobility Device upon any street or highway or any public or private property used by the public
for purposes of vehicular travel or parking.
(d) Whoever violates this section is guilty of a minor misdemeanor.
(ORC 4511.521)
301.51 VEHICLE.
“Vehicle” means every device, including a motorized bicycle, electric motorcycle and an electric bicycle, in,
upon or by which any person or property may be transported or drawn upon a highway, except that “vehicle”
does not include any motorized wheelchair, any electric personal assistive mobility device, any low-speed
micromobility device, any personal delivery device as defined in R.C. § 4511.513, any device that is moved by
power collected from overhead electric trolley wires or that is used exclusively upon stationary rails or tracks
or any device, other than a bicycle, that is moved by human power. (Based on R.C. § 4511.01(A))
301.181 LOW-SPEED MICROMOBILITY DEVICE.
“Low-speed micromobility device” means a device weighing less than 100 pounds that has handlebars, is
propelled by an electric motor or human power, and has an attainable speed on a paved level surface of not
more than 20 miles per hour when propelled by the electric motor.
(R.C. § 4511.01(WWW))
301.361 SHARED-USE PATH.
“Shared-use path” means a bikeway outside the traveled way and physically separate from motorized
vehicular traffic by an open space or barrier and either within the highway right- of-way or within an
independent alignment. A shared-use path also may be used by pedestrians, including skaters, joggers, users of
manual and motorized wheelchairs, and other authorized motorized and non-motorized users. A shared-use
path does not include any trail that is intended to be used primarily for mountain biking, hiking, equestrian use,
or other similar uses, or any other single track or natural surface trail that has historically been reserved for
nonmotorized use. (ORC 4511.01(PPP))373.13 HELMETS FOR MINOR OPERATORS AND
PASSENGERS OF ELECTRIC BICYCLES, ELECTRIC PERSONAL ASSISTIVE MOBILITY DEVICES,
AND LOW SPEED MICROMOBILITY DEVICES .
(a) No person under eighteen (18) years of age shall operate or ride as a passenger upon an electric bicycle or
Electric Personal Assistive Mobility Device or a Low Speed Micromobility Device unless wearing a properly
fitted and fastened helmet that meets the standards described in Subsection (b) of this Section. No person shall
operate an electric bicycle or Electric Personal Assistive Mobility Device or a Low Speed Micromobility
Device while carrying a passenger under eighteen (18) years of age unless that passenger is wearing a properly
fitted and fastened helmet that meets the standards described in Subsection (b) of this Section.
(b) The helmet shall meet safety standards established by the Consumer Product Safety Commission (CPSC),
ASTM International, or the Snell Memorial Foundation, or any successor standard recognized by those
organizations, and shall be worn in accordance with the manufacturer's fit and fastening instructions.
(c) No parent, guardian, or legal custodian shall knowingly permit a person under eighteen (18) years of age in
their care to violate this section. A violation of this Section is subject to the penalties set forth in subsection (f).
(d) A violation of this Section shall not be considered evidence of negligence or contributory negligence in any
civil action.
(e) This section shall not apply to operation on private residential property.
(f) A violation of this Section is a primary offense for which an operator may be stopped without the existence
of any other traffic violation. Whoever violates this Section is guilty of a minor misdemeanor.
ORDINANCE NO. 2026.23
AN ORDINANCE ADDING ELECTRIC PERSONAL ASSISTIVE MOBILITY DEVICES
AND LOW SPEED MICROMOBILITY DEVICES TO THE CODIFIED ORDINANCES
OF THE CITY OF SUNBURY, OHIO
WHEREAS, Sunbury City Council has determined a need to regulate the use of electric
personal assistive mobility devices within the city; and
WHEREAS, numerous sections of the Codified Ordinances of the City need to be updated
to include prior updates to the Ohio Revised Code and additional amendments as set forth herein.
NOW, THEREFORE, BE IT ORDAINED by the Council for the City of Sunbury,
Delaware County, State of Ohio, as follows:
SECTION I: The following sections of the Sunbury Codified Ordinances are hereby
approved, adopted and amended.
301.04
331.37
331.38
Definition of Electric Personal Assistive Mobility Device (Added)
Driving Upon Sidewalks, Street Lawns, Hared Use Paths or Curbs (Amended)
Safe Operation of Low Speed Micromobity Devie, Electric Personal Assistive Mobility
Device, Electric Bicycle & Bicycle. (Added)
373.10 Motorized Bicycle, Electric Personal Assistive Mobility Device, and Low Speed
Micromobility Device Operation, Equipment and License. (Amended)
3.01.05 Vehicle (Amended)
301.181 Low-Speed Micromobility Device (Added)
301.361 Shared-Use Path (Added)
The full texted of the approved, adopted and amended sections are set forth on Exhibit “A” attached
hereto and incorporated herein by reference.
SECTION II: The remainder of Sunbury Codified Ordinances not approved, adopted and
amended shall remain in full force and effect.
SECTION III: It is found and determined that all formal actions of this Council concerning and
related to the adoption of this ordinance were adopted in an open meeting of this Council, and that all
deliberations of this Council and any of its committees that resulted in such formal action were meetings
open to the public, and in compliance with all legal requirements, including Section 121.22 of the Ohio
Revised Code.
VOTE ON ORDINANCE NO. 2026.23
YEAS
NAYS
PASSED: __________________________
_____________________________________
Joseph St. John, Mayor
ATTEST:
Mindy Groves, Clerk of Council
CERTIFICATION
I hereby certify on this _____ day of _________________, 2026, that the foregoing is a true and
accurate copy of the Ordinance passed at the meeting held on __________________, 2026, in
the City of Sunbury, County of Delaware, State of Ohio.
Mindy Groves, Clerk of Council
CITY OF SUNBURY, OHIO
Zoning, Engineering, and Building Fee Schedule
(Adopted under Section 1305.02 of the Codified Ordinances - Effective: 1/1/2027
Category
Application / Service
Proposed Fee
#VALUE!
Zoning Fees
Zoning Certificates Fees
Application Fee
$
50.00
Inspection / Reinspection Fee
$
50.00 minimum fee
Reapplication / Extension
$
100.00
New Commerical Building/Site Plan*
New Residential Building/Site Plan*
$450.00 for the first 3500 sq. ft. plus .13 Per Square Foot Of
Additional Building Area
$450.00 for the first 5,000 sq. ft. plus 100.00 For Each Additional
1,000 sq. ft.
Additions/Alterations/Site Plan Review*
$
250.00 includes inspection fee
Accessory Structures*
$
250.00 includes inspection fee
Fences
$
100.00 includes inspection fee
Decks / Porches/*
$
150.00 includes inspection fee
Pools / Hot Tubs*
$
175.00 includes inspection fee
Demolition of a structure< 350
$
75.00
Demolition of a structure> 350
$
245.00 includes inspection fee
Storage Structure/Shed with no foundation <150
$
sq. ft.
75.00
Storage Structure/Shed> 150 sq. ft.*
$
200.00 includes inspection fee
Generators
$
150.00 includes inspection fee
Solar Generation*
$
200.00 includes inspection fee
Patios / Pavers
$
100.00 includes inspection fee
Roof / Shingle Repair
$
50.00
Siding / Egress Windows / Exterior Doors*
$
50.00
Conversion of Single Family to Multi-Family*
$
300.00
*requires building inspection from the Delaware County Department of Building
Safety
Zoning Fees
Appeals / Variance (Residential)
$
130.00
Appeals / Variance (Commercial / Industrial)
$
400.00
Architectual Review
$
175.00
Conditional Use
$
400.00
Occupancy Permit (Residential Occupancy)
$
50.00
Certificate of Use (One Employee)
$
130.00
Certificate of Use (Two or more Employees)
$
400.00
Rezoning / Zoning Ordinance
Modification(Residential)
$
275.00
Rezoning / Zoning Ordinance
Modification(Commercial/Industrial)
$
525.00
Penalties for Violation of Provisions of Zoning
Not more than $1,500.00
Ordinance:
Portable Storage Container Permit Fees
$
30.00 per container
Minor Residential Lot split zoning fee/ less than
$
400.00
5 lots
Variance Residential
$
130.00
Variance Commercial / Industrial
$
400.00
Major Residential Subdivision / Planned Development
Preliminary Plan / Plat Zoning Fees
Major 6-25 lots
1,500.00 base fee 160.00 per lot
26-50 lots
4,700 base fee 130.00 per lot greater than 25
51-100 lots
7,950 base fee 100.00 per lot greater than 50
Over 100
12,950 base fee 60.00 per lot greater than 100
Final Plat Zoning Fees
Major 6-25 lots
1,500.00 base fee 160.00 per lot
26-50 lots
4,700 base fee 130.00 per lot greater than 25
51-100 lots
7,950 base fee 100.00 per lot greater than 50
Over 100
12,950 base fee 60.00 per lot greater than 100
Commercial Sign Permits
Non-electrical:
$15.00 plus $15.00 per square foot
Electrical:
$40.00 plus $15.00 per square foot
CITY OF SUNBURY, OHIO
Building, Zoning, and Engineering Fee Schedule
(Adopted under Section 1305.02 of the Codified Ordinances - Effective: 1/1/2027
Category
Application / Service
#VALUE!
Fee
Zoning Certificates Fees
Application Fee
$
50.00
Inspection / Reinspection Fee
$
50.00 minimum fee
Reapplication / Extension
$
100.00
New Residential Building*
$
450.00 includes inspection fee
Additions (major structural change)*
$
250.00 includes inspection fee
Alterations*
$
250.00 includes inspection fee
Accessory Structures*
$
200.00 includes inspection fee
Fences
$
100.00 includes inspection fee
Decks / Porches*
$
150.00 includes inspection fee
Pools / Hot Tubs*
$
175.00 includes inspection fee
Demolition
$
245.00 includes inspection fee
New Garage*
$
250.00 includes inspection fee
Storage < 200 sq. ft.
$
Storage > 200 sq. ft.*
$
200.00 includes inspection fee
Generators
$
150.00 includes inspection fee
Solar Generation*
$
200.00 includes inspection fee
Driveway Extension / Creation*
$
125.00 includes inspection fee
Patios / Pavers
$
100.00 includes inspection fee
Sidewalks*
$
100.00 includes inspection fee
Roof / Shingle Repair
$
50.00
Siding / Egress Windows / Exterior Doors*
$
50.00
Conversion of Single Family to Multi-Family*
$
300.00
Appeals / Variance (Residential)
$
130.00
Appeals / Variance (Commerical / Industrial)
$
400.00
Conditional Use
$
400.00
Occupancy Permit (Residential Occupancy)
$
50.00
Certificate of Use (One Employee)
$
130.00
Certificate of Use (Two or more Employees)
$
400.00
Right-of-Way Permit Fee (Minor)
$
150.00 includes inspection fee
Right-of-Way Permit Fee (Major)
$
500.00 includes inspection fee
-
*requires building inspection from the Delaware County Department of Building Safety
Zoning and Engineering Fees
Right-of-Way Permit Fee (Development or Project)
To Be Determined Engineer review needed to determine fee
Rezoning (Residential)
$
275.00
Rezoning (Commercial / Industrial)
$
525.00
Sewer Tap Inspection Fee
To Be Determined
Portable Storage Container Permit Fees
$
Penalties for Violation of Provisions of Zoning Ordinance:
Not more than $1,500.00
Minor Residential Subdivision
Wastewater Deptartment review needed to
determine fee
30.00 per container
Zoning Fee
$
Engineering Fee
Determined by City Engineer
400.00
Major Residential Subdivision (5+ lots or Planned Developments)
Preliminary Plan / Plat - Zoning Fee
No. of Lots
Base Fee
Additional Fee - Multiplier per Lot
6-25
$
1,500.00 $
160.00 6 to 25 lots
26-50
$
4,700.00 $
130.00 Greater than 25 lots
51-100
$
7,950.00 $
100.00 Greater than 50 lots
100+
$
12,950.00 $
60.00 Greater than 100 lots
Minimum Fee:
$3,300
Maximum Fee:
No Maximum Fee
Preliminary Plan / Plat - Engineering Review Fee
No. of Lots
Base Fee
Additional Fee - Multiplier per Lot
6-25
$
650.00 $
26-50
$
1,650.00 $
40.00 Greater than 25 lots
51-100
$
2,650.00 $
26.00 Greater than 50 lots
100+
$
3,950.00 $
13.00 Greater than 100 lots
Minimum Fee:
$1,500
Maximum Fee:
No Maximum Fee
50.00 6 to 25 lots
Improvement Plans - Engineering Review Fee
No. of Lots
Base Fee
Additional Fee - Multiplier per Lot
6-25
$
650.00 $
26-50
$
2,650.00 $
80.00 Greater than 25 lots
51-100
$
4,650.00 $
50.00 Greater than 50 lots
100+
$
7,150.00 $
26.00 Greater than 100 lots
Minimum Fee:
$2,600
Maximum Fee:
No Maximum Fee
100.00 6 to 25 lots
Final Plat - Zoning Fee
No. of Lots
Base Fee
Additional Fee - Multiplier per Lot
6-25
$
1,500.00 $
160.00 6 to 25 lots
26-50
$
4,700.00 $
130.00 Greater than 25 lots
51-100
$
7,950.00 $
100.00 Greater than 50 lots
100+
$
12,950.00 $
60.00 Greater than 100 lots
Minimum Fee:
$3,300
Maximum Fee:
No Maximum Fee
Final Plat - Engineering Review Fee
No. of Lots
Base Fee
Additional Fee - Multiplier per Lot
6-25
$
650.00 $
26-50
$
1,450.00 $
33.00 Greater than 25 lots
51-100
$
2,275.00 $
26.00 Greater than 50 lots
100+
$
3,575.00 $
20.00 Greater than 100 lots
Minimum Fee:
$1,500
Maximum Fee:
No Maximum Fee
Residential Site Plan Review
40.00 6 to 25 lots
Zoning Fee:
$130.00 for first 5,000 square feet plus $100.00 for each additional 1,000 square feet
Engineering Review Fee:
To be determined by City Engineer when required by Planning and Zoning Clerk
Commercial and Industrial Site Plans
Zoning Fee:
$0.13 per square foot of building area
Engineering Review Fee (Based on Site Area):
Site Area
Fee
1 acre of less
$
1,500.00
1 to 2 acres
$
2,600.00
2 to 5 acres
$
4,000.00
5 to 10 acres
$
5,200.00
10 to 15 acres
$
6,500.00
15 to 50 acres
$
7,800.00
50 to 100 acres
$
9,100.00
Greater than 100 acres
Estimated by Engineer
Architectural Plan Review Fee:
To be determined by City Engineer
Miscellaneous Engineering Review Fees (No Zoning Fee)
Item
Fee
Traffic Impact Study
Estimated by Engineer
Right-of-Way Dedication Plat
$
650.00
Annexation Plat
$
650.00
Construction Inspection Review Fees
Public Improvements (based on percentage of construction costs):
Estimated Construction Costs
Initial Deposit
Less than $100,000
8% of estimated cost + 20% City Administative Fee
$100,000 - $500,000
$8,000 + 7% over $100,000 + 18% City Administrative Fee
$500,000 - $1,000,000
$36,000 + 5% over $500,000 + 16% City Administrative Fee
Over $1,000,000
$61,000 + 3% over $1,000,000 + 14% City Administrative Fee
Construction Inspection - Private Site Improvements:
Item
Fee
Residential Site Inspection Fee (based on site area)
$
275.00
Commercial Site Inspection
Estimated by Engineer + 20% City Administrative Fee
Industrial Site Inspection
Estimated by Engineer + 20% City Administrative Fee
Commercial Sign Permits
Non-electrial:
$15.00 plus $15.00 per square foot
Electrial:
$40.00 plus $15.00 per square foot
CITY OF SUNBURY, OHIO
Zoning, Engineering, and Building Fee Schedule
(Adopted under Section 1305.02 of the Codified Ordinances - Effective: 1/1/2027
Category
Application / Service
Proposed Fee
#VALUE!
Current Fee
Zoning Fees
Zoning Certificates Fees
Application Fee
$
50.00
$
-
Inspection / Reinspection Fee
$
50.00 minimum fee
$
-
Reapplication / Extension
$
100.00
New Commerical Building/Site Plan*
New Residential Building/Site Plan*
$450.00 for the first 3,500 sq. ft. plus .13 Per Square Foot Of
$0.13 per square foot
Additional Building Area
$130.00 for first 5,000 sq. ft. plus 100.00
$450.00 for the first 5,000 sq. ft. plus 100.00 For Each Additional
For Each Additional 1,000 sq. ft. / $400.00
1,000 sq. ft.
Additions/Alterations/Site Plan Review*
$
250.00 includes inspection fee
$
200.00
Accessory Structures*
$
250.00 includes inspection fee
$
-
Fences
$
100.00 includes inspection fee
$
-
Decks / Porches/*
$
150.00 includes inspection fee
$
-
Pools / Hot Tubs*
$
175.00 includes inspection fee
$
-
Demolition of a structure< 350
$
75.00
$
-
Demolition of a structure> 350
$
245.00 includes inspection fee
$
-
Storage Structure/Shed with no foundation <150 sq.
$
ft.
75.00
$
-
Storage Structure/Shed> 150 sq. ft.*
$
200.00 includes inspection fee
$
-
Generators
$
150.00 includes inspection fee
$
-
Solar Generation*
$
200.00 includes inspection fee
$
-
Patios / Pavers
$
100.00 includes inspection fee
$
-
Roof / Shingle Repair
$
50.00
$
-
Siding / Egress Windows / Exterior Doors*
$
50.00
$
-
Conversion of Single Family to Multi-Family*
$
300.00
$
-
*requires building inspection from the Delaware County Department of Building Safety
Zoning Fees
Appeals / Variance (Residential)
$
130.00
$
130.00
Appeals / Variance (Commercial / Industrial)
$
400.00
$
400.00
Architectual Review
$
175.00
$
175.00
Conditional Use
$
400.00
$
400.00
Occupancy Permit (Residential Occupancy)
$
50.00
$
-
Certificate of Use (One Employee)
$
130.00
$
130.00
Certificate of Use (Two or more Employees)
$
400.00
$
400.00
Rezoning / Zoning Ordinance
Modification(Residential)
$
275.00
$
275.00
Rezoning / Zoning Ordinance
Modification(Commercial/Industrial)
$
525.00
$
525.00
Penalties for Violation of Provisions of Zoning
Ordinance:
Portable Storage Container Permit Fees
Minor Residential Lot split zoning fee/ less than 5
lots
Variance Residential
Variance Commercial / Industrial
Not more than $1,500.00
$
30.00 per container
$
30.00
$
400.00
$
400.00
$
130.00
$
130.00
$
400.00
$
400.00
Major Residential Subdivision / Planned Development
Preliminary Plan / Plat Zoning Fees
Major 6-25 lots
26-50 lots
1,500.00 base fee 160.00 per lot
No Change
4,700 base fee 130.00 per lot greater than 25
No Change
51-100 lots
7,950 base fee 100.00 per lot greater than 50
No Change
Over 100
12,950 base fee 60.00 per lot greater than 100
No Change
1,500.00 base fee 160.00 per lot
No Change
26-50 lots
4,700 base fee 130.00 per lot greater than 25
No Change
51-100 lots
7,950 base fee 100.00 per lot greater than 50
No Change
Over 100
12,950 base fee 60.00 per lot greater than 100
No Change
Final Plat Zoning Fees
Major 6-25 lots
Commercial Sign Permits
Non-electrical:
$15.00 plus $15.00 per square foot
No Change
Electrical:
$40.00 plus $15.00 per square foot
No Change
CITY OF SUNBURY, OHIO
Building, Zoning, and Engineering Fee Schedule
(Adopted under Section 1305.02 of the Codified Ordinances - Effective: 1/1/2027
Category
Application / Service
#VALUE!
Fee
Zoning Certificates Fees
Application Fee
$
50.00
Inspection / Reinspection Fee
$
50.00 minimum fee
Reapplication / Extension
$
100.00
New Residential Building*
$
450.00 includes inspection fee
Additions (major structural change)*
$
250.00 includes inspection fee
Alterations*
$
250.00 includes inspection fee
Accessory Structures*
$
200.00 includes inspection fee
Fences
$
100.00 includes inspection fee
Decks / Porches*
$
150.00 includes inspection fee
Pools / Hot Tubs*
$
175.00 includes inspection fee
Demolition
$
245.00 includes inspection fee
New Garage*
$
250.00 includes inspection fee
Storage < 200 sq. ft.
$
Storage > 200 sq. ft.*
$
200.00 includes inspection fee
Generators
$
150.00 includes inspection fee
Solar Generation*
$
200.00 includes inspection fee
Driveway Extension / Creation*
$
125.00 includes inspection fee
Patios / Pavers
$
100.00 includes inspection fee
Sidewalks*
$
100.00 includes inspection fee
Roof / Shingle Repair
$
50.00
Siding / Egress Windows / Exterior Doors*
$
50.00
Conversion of Single Family to Multi-Family*
$
300.00
Appeals / Variance (Residential)
$
130.00
Appeals / Variance (Commerical / Industrial)
$
400.00
Conditional Use
$
400.00
Occupancy Permit (Residential Occupancy)
$
50.00
Certificate of Use (One Employee)
$
130.00
Certificate of Use (Two or more Employees)
$
400.00
Right-of-Way Permit Fee (Minor)
$
150.00 includes inspection fee
Right-of-Way Permit Fee (Major)
$
500.00 includes inspection fee
-
*requires building inspection from the Delaware County Department of Building Safety
Zoning and Engineering Fees
Right-of-Way Permit Fee (Development or Project)
To Be Determined Engineer review needed to determine fee
Rezoning (Residential)
$
275.00
Rezoning (Commercial / Industrial)
$
525.00
Sewer Tap Inspection Fee
To Be Determined
Portable Storage Container Permit Fees
$
Penalties for Violation of Provisions of Zoning Ordinance:
Not more than $1,500.00
Minor Residential Subdivision
Wastewater Deptartment review needed to
determine fee
30.00 per container
Zoning Fee
$
Engineering Fee
Determined by City Engineer
400.00
Major Residential Subdivision (5+ lots or Planned Developments)
Preliminary Plan / Plat - Zoning Fee
No. of Lots
Base Fee
Additional Fee - Multiplier per Lot
6-25
$
1,500.00 $
160.00 6 to 25 lots
26-50
$
4,700.00 $
130.00 Greater than 25 lots
51-100
$
7,950.00 $
100.00 Greater than 50 lots
100+
$
12,950.00 $
60.00 Greater than 100 lots
Minimum Fee:
$3,300
Maximum Fee:
No Maximum Fee
Preliminary Plan / Plat - Engineering Review Fee
No. of Lots
Base Fee
Additional Fee - Multiplier per Lot
6-25
$
650.00 $
26-50
$
1,650.00 $
40.00 Greater than 25 lots
51-100
$
2,650.00 $
26.00 Greater than 50 lots
100+
$
3,950.00 $
13.00 Greater than 100 lots
Minimum Fee:
$1,500
Maximum Fee:
No Maximum Fee
50.00 6 to 25 lots
Improvement Plans - Engineering Review Fee
No. of Lots
Base Fee
Additional Fee - Multiplier per Lot
6-25
$
650.00 $
26-50
$
2,650.00 $
80.00 Greater than 25 lots
51-100
$
4,650.00 $
50.00 Greater than 50 lots
100+
$
7,150.00 $
26.00 Greater than 100 lots
Minimum Fee:
$2,600
Maximum Fee:
No Maximum Fee
100.00 6 to 25 lots
Final Plat - Zoning Fee
No. of Lots
Base Fee
Additional Fee - Multiplier per Lot
6-25
$
1,500.00 $
160.00 6 to 25 lots
26-50
$
4,700.00 $
130.00 Greater than 25 lots
51-100
$
7,950.00 $
100.00 Greater than 50 lots
100+
$
12,950.00 $
60.00 Greater than 100 lots
Minimum Fee:
$3,300
Maximum Fee:
No Maximum Fee
Final Plat - Engineering Review Fee
No. of Lots
Base Fee
Additional Fee - Multiplier per Lot
6-25
$
650.00 $
26-50
$
1,450.00 $
33.00 Greater than 25 lots
51-100
$
2,275.00 $
26.00 Greater than 50 lots
100+
$
3,575.00 $
20.00 Greater than 100 lots
Minimum Fee:
$1,500
Maximum Fee:
No Maximum Fee
Residential Site Plan Review
40.00 6 to 25 lots
Zoning Fee:
$130.00 for first 5,000 square feet plus $100.00 for each additional 1,000 square feet
Engineering Review Fee:
To be determined by City Engineer when required by Planning and Zoning Clerk
Commercial and Industrial Site Plans
Zoning Fee:
$0.13 per square foot of building area
Engineering Review Fee (Based on Site Area):
Site Area
Fee
1 acre of less
$
1,500.00
1 to 2 acres
$
2,600.00
2 to 5 acres
$
4,000.00
5 to 10 acres
$
5,200.00
10 to 15 acres
$
6,500.00
15 to 50 acres
$
7,800.00
50 to 100 acres
$
9,100.00
Greater than 100 acres
Estimated by Engineer
Architectural Plan Review Fee:
To be determined by City Engineer
Miscellaneous Engineering Review Fees (No Zoning Fee)
Item
Fee
Traffic Impact Study
Estimated by Engineer
Right-of-Way Dedication Plat
$
650.00
Annexation Plat
$
650.00
Construction Inspection Review Fees
Public Improvements (based on percentage of construction costs):
Estimated Construction Costs
Initial Deposit
Less than $100,000
8% of estimated cost + 20% City Administative Fee
$100,000 - $500,000
$8,000 + 7% over $100,000 + 18% City Administrative Fee
$500,000 - $1,000,000
$36,000 + 5% over $500,000 + 16% City Administrative Fee
Over $1,000,000
$61,000 + 3% over $1,000,000 + 14% City Administrative Fee
Construction Inspection - Private Site Improvements:
Item
Fee
Residential Site Inspection Fee (based on site area)
$
275.00
Commercial Site Inspection
Estimated by Engineer + 20% City Administrative Fee
Industrial Site Inspection
Estimated by Engineer + 20% City Administrative Fee
Commercial Sign Permits
Non-electrial:
$15.00 plus $15.00 per square foot
Electrial:
$40.00 plus $15.00 per square foot
CHAPTER S81.05 ENFORCEMENT
It shall be the duty of the Zoning Inspector and the Planning Commission and
Zoning Board of Appeals to enforce this Ordinance in accordance with the provisions
hereof. All officials and public employees of the Municipality of Sunbury shall conform to
the provisions of this Ordinance, and shall not issue any permit or license for any use,
building, or purpose in conflict with the provisions of this Ordinance.
S81.05.01 – ZONING CERTIFICATE .
No building or other structure shall be erected, moved, added to, structurally altered,
nor shall any building, structure, or land be established or changed in use without a
permit therefor, issued by the Zoning Inspector. Zoning permits shall be issued only in
conformity with the provisions of this Ordinance unless the Zoning Inspector receives a
written order from the Planning Commission and Zoning Board of Appeals, deciding on
appeal, conditional use, or variance, as provided by this Ordinance.
S81.05.02 - CONDITIONS UNDER WHICH A ZONING CERTIFICATE IS
REQUIRED.
A zoning permit is required for any of the following:
a. Construction or structural alteration of any building, including accessory
buildings.
b. Change in use of an existing building or accessory building to a use not listed as
a permitted use in the zoning district where the building is located.
c. Occupancy and use of vacant land.
d. Change in the use of land to use not listed as a permitted use in the zoning
district where the land is located.
e. Any change in the use of a nonconforming use.
s81.05.03 ACTION BY PLANNING AND ZONING COMMISSION
1. Site Plans, new building or structure zoning certificate applications in any
commercial or industrial district not defined as Minor Site Improvements shall
come before Sunbury Planning and Zoning Commission for recommendation to
Sunbury Council in conformance with the provisions of this Ordinance. Sunbury
Planning and Zoning Commission may recommend the application be granted as
requested or it may request a modification, or it may recommend that the
application not be granted.
2. Additions, Alterations to Existing Buildings or Structures Zoning certificate
applications in any commercial or industrial district for additions to or alterations
of, existing buildings or structures shall come before Sunbury Planning and
Zoning Commission for approval or disapproval in conformance with this
Ordinance. No action by Sunbury Council is required to additions or alterations
herein.
If the applicant is seeking a zoning certificate for a phase development which appears
on a site plan previously approved, by Sunbury Planning and Zoning
Commission/Sunbury Council, then the Zoning Inspector shall have the discretion, if he
should decide to exercise it, to approval or disapprove the application.
B. Action by Sunbury Council
Sunbury Council must vote on the recommendation of the Sunbury Planning and
Zoning Commission on the proposed zoning certificate application for new
buildings or structures in any industrial or commercial districts and may either
adopt or deny the recommendation of the Sunbury Planning and Zoning
Commission. In the event the Sunbury Council adopts the recommendation of the
Sunbury Planning and Zoning Commission, it must do so by not less than a
majority vote of the full membership of the Sunbury Council. In the event the
Sunbury Council modifies the recommendation of the Sunbury Planning and
Zoning Commission, it must do so by not less than three fourths (3/4) of the full
membership of the Sunbury Council. No such resolution shall be passed unless it
has been full and distinctly read on three different days before Sunbury Council,
unless three-fourths (3/4) of the membership of the Sunbury Council vote to
dispense with the three reading rule. If a recommendation fails to receive the
votes necessary for passage, the recommendation is rejected. If the
recommendation fails to receive the votes necessary for passage or for
modification or for denial, the matter may be remanded to Sunbury Planning and
Zoning Commission and reconsidered without filing of application fees which
might otherwise be necessary.
C. Residential Dwellings Excluded
Residential dwellings shall be excluded from review and approval by Sunbury Planning
and Zoning and Sunbury Council. Residential dwellings shall otherwise, however, still
comply with all applicable provisions of this Zoning Ordinance and all applicable building
code provisions.
D. Minor Site Improvements Excluded
Minor Site Improvements shall be excluded from the zoning certificate
requirements. An application for a minor site plan shall be submitted for review
and approval to the Zoning Officer and the City Engineer. The application for
Minor Site Improvements is on file at the office of the Zoning Inspector.
E. Minor Lot Line Adjustment Excluded
Minor Lot Line Adjustments shall be excluded from the zoning certificate
requirements. An application for a Minor Lot Line Adjustment shall be submitted
for review and approval by the Zoning Officer, the City Engineer and the City Law
Director. The application for a Minor Lot Line Adjustment is on file at the office of
the Zoning Inspector.
Section S81.05.0 4 CONTENTS OF APPLICATION FOR ZONING CERTIFICATE.
Every applicant for a Zoning Certificate shall file a written application with the Zoning
Inspector. The deadline for submitting a complete application, with fees, is 28 calendar
days prior to the meeting at which the applicant wishes his application to be first
considered. Late applications will not be considered until the following month.
The application for zoning certificate shall be signed by the owner or applicant attesting
to the truth and exactness of all information supplied on the application. Each
application shall clearly state that the permit shall expire and may be revoked if work
has not begun within 6 months or substantially completed within one and one-half (1
1/2) years. The application for the Zoning Certificate is on file at the office of the Zoning
Inspector and shall contain the following information.
1. Name, address, and phone number of applicant,
2. Name, address, and phone number of owner,
3. Legal description of property,
4. Existing use,
5. Proposed use,
6. Zoning district,
7. Fifteen copies of plans in quality required by the Zoning 30 Inspector and/or
City Engineer showing the actual dimensions and the shape of the lot to be built
upon; the exact size and location of existing buildings or structures on the lot, if
any; and the location and dimensions of the proposed building(s), structure(s) or
alteration; elevation drawings which to depict an accurate representation of the
architecture and building materials to be used in construction. This plan and
elevation drawings as submitted with amendments as required by the Planning
and Zoning Commission are hereby incorporated by reference to any approved
zoning certificate.
8. Building heights and square footage,
9. Number of off-street parking spaces or loading berths,
10. Number of dwelling units,
11. Site Plan
12. Such other matters as may be necessary to determine conformance with, and
provide for the enforcement of this ordinance.
Section S81.05.0 5 APPROVAL OF ZONING CERTIFICATE
Action on the Application shall be taken in conformance with this Ordinance.
Upon approval by Sunbury Council or Sunbury Planning and Zoning Commission,
where applicable, all zoning certificates shall be conditional upon the commencement of
work within one year. One copy of the plans shall be returned to the applicant by the
Zoning Inspector, after he shall have marked such copy either as approved or
disapproved and attested to the same by his signature on such copy. One copy of plans,
similarly marked, shall be retained by the Zoning Inspector. The Zoning Inspector shall
issue a placard, to be posted in a conspicuous place on the property in question,
attesting to the fact that the use or alteration is in conformance with the provisions of the
Ordinance.
Section S81.05.0 6 EXPIRATION OF ZONING CERTIFICATE.
If the work described in any zoning certificate has not begun within one year of the date
of issuance thereof, said certificate shall expire; it shall be revoked by the Zoning
Inspector; and written notice thereof shall be given to the persons attested. If the work
described in any zoning certificate has not been substantially completed within one and
one half (1 1/2) years of 31 the date of issuance thereof, including completion of top
coats of asphalted materials, said certificate shall expire and be revoked by the Zoning
Inspector, and written notice thereof shall be given to the persons attested, together with
notice that further work as described in the cancelled certificate shall not proceed unless
and until a new zoning certificate has been obtained or extension granted. Upon
expiration and/or revocation of a zoning certificate, prior to a new zoning certificate
being issued or an extension granted, application shall be filed with the Planning and
Zoning Commission and a reapplication/extension fee in the amount set forth elsewhere
in the Code and/or other applicable ordinances will be paid to the zoning inspector
provided no material changes to the prior submission are involved. If occupancy permit
is issued from December 1st through April 1st of any building season, the applicant will
have until the following June 1st to have any delinquent top coat paving and
landscaping completed.
Section S81.06.06 FEE SCHEDULE.
Council by ordinance or resolution shall establish a schedule of fees, charges
and expenses and a collection procedure for Zoning Certificates, Certificates of
Occupancy, Variance, Architectural Review, appeals and other matters pertaining
to this Zoning Ordinance. The schedule of fees shall be posted in the office of the
Zoning Inspector and may be altered and amended only by resolution of Council.
Until all applicable fees, charges and expenses have been paid in full, no action
shall be taken on any application or appeal. All funds shall be made payable to
the City. All fees shall be paid to the General Fund.
Section S81.03.65 ZONING CERTIFICATE.
A document issued by the Zoning Inspector authorizing and approving the
proposed use of land and structures, and the characteristics of the proposed
uses complies with all the provisions of this zoning Code. Zoning Certificates are
required before construction or alteration of a building, structure or lot.
ORDINANCE 2026.25
AN ORDINANCE APPROVING AMENDMENTS TO THE CITY OF SUNBURY
ZONING CODE AND ESTABLISHING A FEE SCHEDULE AND OTHER
MISCELLANEOUS REVISIONS
WHEREAS, upon recommendation of the Planning and Zoning Commission, Sunbury
Council has determined the need to make various amendments to the City of Sunbury Zoning
Code, including establishing a fee schedule and other miscellaneous revisions; and
WHEREAS, pursuant to Chapter S81.11 of the City of Sunbury Zoning Code, the proper
notices and public hearings have been held before the Sunbury Planning and Zoning
Commission and the Sunbury City Council; and
WHEREAS, Council now wishes to approve the proposed amendments from the
Planning and Zoning Commission and to incorporate all such amendments into the current City
of Sunbury Zoning Code.
NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Sunbury,
Delaware County, Ohio;
SECTION I: The recommendation of the Sunbury Planning and Zoning Commission to
approve amendments to the City of Sunbury Zoning Code, a copy of said proposed amendments
being attached hereto as Exhibit A, and to establish a fee schedule, a copy of which is attached
hereto as Exhibit B is hereby approved.
SECTION II: The City of Sunbury Zoning Clerk is directed to incorporate said
amendments to the City of Sunbury Zoning Code which shall be entitled the Revised Zoning
Ordinance of 2026 and shall be made available for purchase by the public on a cost basis.
SECTION III: That all ordinances or parts of ordinances previously adopted by the
City of Sunbury, Ohio concerning matters of the City of Sunbury, Ohio not specifically amended
herein including, but not limited to, ordinances zoning or re-zoning individual properties within
the City of Sunbury, are to remain in full force and effect.
SECTION IV: It is found and determined that all formal acts of this Council concerning
and relating to the adoption of this ordinance were adopted in an open meeting of this Council
and that all deliberations of this Council and any of its committees that resulted in such formal
action, were in meetings open to the public and in compliance with all legal requirements
including Section 121.22 of the Ohio Revised Code.
WHEREFORE, this Ordinance shall take effect and be in force from and after the earliest
time permitted by law.
VOTE ON ORDINANCE NO. 2026.25
YEAS
NAYS
PASSED: ____________________, 2026
_____________________________________
Joseph St. John, Mayor
ATTEST:
__________________________________
Mindy Groves, Clerk of Council
CERTIFICATION
I hereby certify on this _________ day of ________________, 2026, that the foregoing is a true
and accurate copy of the Ordinance passed at the meeting held on __________________, 2026, of
the City of Sunbury, County of Delaware, State of Ohio.
_________________________________________
Mindy Groves, Clerk of Council
ORDINANCE 2026.26
AN ORDINANCE AMENDING ORDINANCE NUMBER 2022.20 TO AMEND BUILDING,
ENGINEERING AND ZONING FEES FOR THE CITY OF SUNBURY, OHIO
WHEREAS, the City of Sunbury has identified a need to amend building, engineering and
zoning fees for the City of Sunbury to remove zoning fees from the existing ordinance and place
them in the zoning code; and
WHEREAS council now wishes to amend building, engineering and zoning fees as
necessary to accommodate this change.
NOW THEREFORE, BE IT ORDAINED by the Council for the City of Sunbury,
Delaware County, State of Ohio, that:
SECTION I: The building and engineering fees as set forth in Sunbury Codified Ordinance
1305.02 are amended as follows:
1305.02 BUILDING FEES.
A.
New Construction – Commercial, Industrial, Residential: (single family, twin single
and three/four family units):
1.
B.
Alterations, Additions and Remodeling (where a major structural modification is
made):
1.
C.
Building Permit and Inspection Fees per Delaware County Department of
Building Safety.
Building Permit and Inspection Fees per Delaware County Department of
Building Safety
Detached Garages and Accessory buildings
1.
Garage Building Permit and Inspection Fees per Delaware County
Department of Building Safety
2.
Heating Permit and Inspection Fees per Delaware County Department of
Building Safety
3.
Electrical Permit and Inspection Fees per Delaware County Department of
Building Services
D.
4.
Storage (Accessory) Building greater than 150 square feet of floor area with
no foundation Permit and Inspection Fees per Delaware County Department
of Building Services
5.
Storage (Accessory) Building with foundation Permit and Inspection Fees per
Delaware County Department of Building Services
Miscellaneous Building Permits and Fees:
1.
Building, heating and electrical permit and Inspection Fees per Delaware
County Department of Building Services
2.
Fireplace (metal or masonry) or wood burning stove permit and Inspection
Fees per Delaware County Department of Building Services
3.
Pools - above and below ground: permit and Inspection Fees per Delaware
County Department of Building Services
4.
Hot tubs - above and below ground permit and Inspection Fees per Delaware
County Department of Building Services
5.
Decks permit and Inspection Fees per Delaware County Department of
Building Services
E.
Engineering Fees:
.1
Minor Residential Subdivision / Lot Split (5 or less lots)
a. Engineering Review Fee: To be determined by the City Engineer.
2.
Major Residential Subdivision (more than 5 lots) / Planned Developments:
a. Preliminary Plan / Plat – Engineering Review Fee:
No. of Lots
6-25
26-50
51-100
Over 100
Base Fee
$650.00
$1,650.00
$2,650.00
$3,950.00
Minimum Fee - $1,500
No Maximum Fee
Additional Fee - Multiplier per Lot
$50.00
$40.00
$26.00
$13.00
6 to 25 lots
Greater than 25 lots
Greater than 50 lots
Greater than 100 lots
b. Improvement Plans – Engineering Review Fee:
No. of Lots
6-25
26-50
51-100
Over 100
Base Fee
$650.00
$2,650.00
$4,650.00
$7,150.00
Additional Fee – Multiplier per Lot
$100.00
$80.00
$50.00
$26.00
6 to 25 lots
Greater than 25 lots
Greater than 50 lots
Greater than 100
lots
Minimum Fee - $2,600
No Maximum Fee
c. Final Plat – Engineering Review Fee:
No. of Lots
6-25
26-50
51-100
Over 100
Base Fee
$650.00
$1,450.00
$2,275.00
$3,575.00
Additional Fee – Multiplier per Lot
$40.00
$33.00
$26.00
$20.00
6 to 25 lots
Greater than 25 lots
Greater than 50 lots
greater than 100 lots
Maximum Fee - $1,500
No Maximum Fee
3.
Residential Engineering Site Plan Review Fees:
a. Engineering Review Fee: To be determined by the City Engineer when
required by the Planning and Zoning Clerk.
4.
Commercial / Industrial Engineering Site Plan Review Fees:
a. Engineering Review Fee (Based on Site Area)
Site Area
Fee
1 acre or less
$1,500.00
1 to 2 acres
$2,600.00
2 to 5 acres
$4.000.00
5 to 10 acres
$5,200.00
10 to 15 acres
$6,500.00
15 to 50 acres
$7,800.00
50 to 100 acres
$9,100.00
Greater than 100 acres
Estimated by Engineer
Note: Site plan resubmission fee – to be determined by City Engineer.
b.Miscellaneous Engineering Review Fees (No Zoning Fee)
Item
Fee
Traffic Impact Study
Estimated by Engineer
Right-of-Way Dedication Plat $650.00
Annexation Plat
$650.00
6.
Engineering Construction Inspection Review Fees
a. Public Improvements (Based on a Percentage of Construction Cost)
Estimated Construction Initial Deposit (Billed Hourly)
Cost
Less than $100,000
8% of Estimated Cost + 20% City
Administrative Fee
$100,000 - $500,000
$8,000 + 7% OVER $100,000 + 18% City
Administrative Fee
$500,000 - $1,000,000
$36,000 + 5% over $500,000 + 16% City
Administrative Fee
Over $1,000,000
$61,000 + 3% over $1,000,000 + 14% City
Administrative Fee
b. Construction Inspection – Private Site Improvements
Item
Fee
Residential Site inspection
Fee (based on site area)
$275.00
Commercial Site
Estimated by Engineer + 20% City
Inspection
Administrative Fee
Industrial Site Inspection Estimated by Engineer + 20% City
Administrative Fee
7.
Commercial and Industrial Construction: Including new buildings, additions,
alterations and remodeling permits, plan review and inspections per Delaware
County Department of Building Services:
**NOTE: THE APPLICANT SHALL BE RESPONSIBLE FOR ALL ACTUAL COSTS
INCURRED FOR THE ENGINEERING REVIEW AND INSPECTION FEES. THE
ABOVE COSTS ARE ESTIMATED FOR THE PURPOSES OF ESTABLISHING A FEE
TO BE SUBMITTED TO THE CITY PRIOR TO THE REVIEW PROCESS OR
CONSTRUCTION INSPECTION WORK BEING STARTED. THE APPLICANT SHALL
BE NOTIFIED IN WRITING WHEN THE ABOVE FEES WILL BE INSUFFICIENT TO
COVER THE COSTS OF ENGINEERING REVIEW OR CONSTRUCTION INSPECTION.
SECTION II: The remaining provisions of Sunbury Codified Ordinance 1305.02, not
specifically modified herein, shall remain in full force and effect.
SECTION III: It is found and determined that all formal actions of this Council
concerning and related to the adoption of this Ordinance were adopted in open meetings of this
Council, and that all deliberations of this Council and of any of its committees that resulted in such
formal action were meetings open to the public, and in compliance with all legal requirements
including Section 121.22 of the Ohio Revised Code.
WHEREFORE, this Ordinance shall take effect and be in force from and after the earliest
time permitted by law.
VOTE ON ORDINANCE NO. 2026.26
YEAS
NAYS
PASSED: ____________________, 2026
_____________________________________
Joseph St. John, Mayor
ATTEST:
__________________________________
Mindy Groves, Clerk of Council
CERTIFICATION
I hereby certify on this _________ day of ________________, 2026, that the foregoing is a true and
accurate copy of the Ordinance passed at the meeting held on __________________, 2026, of the
City of Sunbury, County of Delaware, State of Ohio.
_________________________________________
Mindy Groves, Clerk of Council
1305.02 BUILDING FEES.
A.
New Construction – Commercial, Industrial, Residential: (single family, twin single
and three/four family units):
1.
B.
Alterations, Additions and Remodeling (where a major structural modification is
made):
1.
C.
Building Permit and Inspection Fees per Delaware County Department of
Building Safety.
Building Permit and Inspection Fees per Delaware County Department of
Building Safety
Detached Garages and Accessory buildings
1.
Garage Building Permit and Inspection Fees per Delaware County
Department of Building Safety
2.
Heating Permit and Inspection Fees per Delaware County Department of
Building Safety
3.
Electrical Permit and Inspection Fees per Delaware County Department of
Building Services
D.
4.
Storage (Accessory) Building greater than 150 square feet of floor area with
no foundation Permit and Inspection Fees per Delaware County Department
of Building Services
5.
Storage (Accessory) Building with foundation Permit and Inspection Fees per
Delaware County Department of Building Services
Miscellaneous Building Permits and Fees:
1.
Building, heating and electrical permit and Inspection Fees per Delaware
County Department of Building Services
2.
Fireplace (metal or masonry) or wood burning stove permit and Inspection
Fees per Delaware County Department of Building Services
3.
Pools - above and below ground: permit and Inspection Fees per Delaware
County Department of Building Services
4.
Hot tubs - above and below ground permit and Inspection Fees per Delaware
County Department of Building Services
5.
Decks permit and Inspection Fees per Delaware County Department of
Building Services
E.
Engineering Fees:
.1
Minor Residential Subdivision / Lot Split (5 or less lots)
a. Engineering Review Fee: To be determined by the City Engineer.
2.
Major Residential Subdivision (more than 5 lots) / Planned Developments:
a. Preliminary Plan / Plat – Engineering Review Fee:
No. of Lots
6-25
26-50
51-100
Over 100
Base Fee
$650.00
$1,650.00
$2,650.00
$3,950.00
Additional Fee - Multiplier per Lot
$50.00
$40.00
$26.00
$13.00
6 to 25 lots
Greater than 25 lots
Greater than 50 lots
Greater than 100 lots
Minimum Fee - $1,500
No Maximum Fee
b. Improvement Plans – Engineering Review Fee:
No. of Lots
6-25
26-50
51-100
Over 100
Base Fee
$650.00
$2,650.00
$4,650.00
$7,150.00
Additional Fee – Multiplier per Lot
$100.00
$80.00
$50.00
$26.00
6 to 25 lots
Greater than 25 lots
Greater than 50 lots
Greater than 100
lots
Minimum Fee - $2,600
No Maximum Fee
c. Final Plat – Engineering Review Fee:
No. of Lots
6-25
26-50
51-100
Over 100
Base Fee
$650.00
$1,450.00
$2,275.00
$3,575.00
Additional Fee – Multiplier per Lot
$40.00
$33.00
$26.00
$20.00
6 to 25 lots
Greater than 25 lots
Greater than 50 lots
greater than 100 lots
Maximum Fee - $1,500
No Maximum Fee
3.
Residential Engineering Site Plan Review Fees:
a. Engineering Review Fee: To be determined by the City Engineer when
required by the Planning and Zoning Clerk.
4.
Commercial / Industrial Engineering Site Plan Review Fees:
a. Engineering Review Fee (Based on Site Area)
Site Area
Fee
1 acre or less
$1,500.00
1 to 2 acres
$2,600.00
2 to 5 acres
$4.000.00
5 to 10 acres
$5,200.00
10 to 15 acres
$6,500.00
15 to 50 acres
$7,800.00
50 to 100 acres
$9,100.00
Greater than 100 acres
Estimated by Engineer
Note: Site plan resubmission fee – to be determined by City Engineer.
b.. .
5.
Miscellaneous Engineering Review Fees (No Zoning Fee)
Item
Fee
Traffic Impact Study
Estimated by Engineer
Right-of-Way Dedication Plat $650.00
Annexation Plat
$650.00
6.
Engineering Construction Inspection Review Fees
a. Public Improvements (Based on a Percentage of Construction Cost)
Estimated Construction Initial Deposit (Billed Hourly)
Cost
Less than $100,000
8% of Estimated Cost + 20% City
Administrative Fee
$100,000 - $500,000
$8,000 + 7% OVER $100,000 + 18% City
Administrative Fee
$500,000 - $1,000,000
$36,000 + 5% over $500,000 + 16% City
Administrative Fee
Over $1,000,000
$61,000 + 3% over $1,000,000 + 14% City
Administrative Fee
b. Construction Inspection – Private Site Improvements
Item
Fee
Residential Site inspection
Fee (based on site area)
$275.00
Commercial Site
Estimated by Engineer + 20% City
Inspection
Administrative Fee
Industrial Site Inspection Estimated by Engineer + 20% City
Administrative Fee
7.
Commercial and Industrial Construction: Including new buildings, additions,
alterations and remodeling permits, plan review and inspections per Delaware
County Department of Building Services:
**NOTE: THE APPLICANT SHALL BE RESPONSIBLE FOR ALL ACTUAL COSTS
INCURRED FOR THE ENGINEERING REVIEW AND INSPECTION FEES. THE
ABOVE COSTS ARE ESTIMATED FOR THE PURPOSES OF ESTABLISHING A FEE
TO BE SUBMITTED TO THE CITY PRIOR TO THE REVIEW PROCESS OR
CONSTRUCTION INSPECTION WORK BEING STARTED. THE APPLICANT SHALL
BE NOTIFIED IN WRITING WHEN THE ABOVE FEES WILL BE INSUFFICIENT TO
COVER THE COSTS OF ENGINEERING REVIEW OR CONSTRUCTION INSPECTION.
SECTION II: The remaining provisions of Sunbury Codified Ordinance 1305.02, not
specifically modified herein, shall remain in full force and effect.
SECTION III: It is found and determined that all formal actions of this Council
concerning and related to the adoption of this Ordinance were adopted in open meetings of this
Council, and that all deliberations of this Council and of any of its committees that resulted in such
formal action were meetings open to the public, and in compliance with all legal requirements
including Section 121.22 of the Ohio Revised Code.
SECTION IV: This ordinance is hereby declared to be an emergency measure necessary
for the immediate preservation of the public peace, health, safety and welfare of the citizens of the
City of Sunbury, Ohio, to allow the amended building, engineering and zoning fees to be effective
prior to the transitioning to the Delaware County Department of Building Safety standards on
October 1, 2022.
WHEREFORE, this Ordinance shall be in full force and effect immediately after its
passage.
EMPLOYEE HANDBOOK
Policies, Procedures, and Employment Guidelines
Effective Date: July 1, 2026
Small Town. Big Ideas. Perfect Balance.
1
Table of Contents
WELCOME & INTRODUCTION ............................................................................................................................................. 5
CORE VALUES ........................................................................................................................................................................ 5
SAVINGS CLAUSE ..................................................................................................................................................................5
DEFINITIONS ..........................................................................................................................................................................7
MANAGEMENT RIGHTS ..................................................................................................................................................... 7
EMPLOYMENT ............................................................................................................................................................................ 7
EQUAL EMPLOYMENT OPPORTUNITY POLICY ...................................................................................................... 7
WORKPLACE ELIGIBILITY ...............................................................................Error! Bookmark not defined.
EMPLOYMENT CLASSIFICATIONS ................................................................................................................................8
DUTIES ...................................................................................................................................................................................... 8
PERFORMANCE EVALUATION & TRAINING PERIOD ............................................................................................8
PERSONNEL FILES ............................................................................................................................................................... 9
CONDUCT AND BEHAVIOR ................................................................................................................................................... 9
WORKPLACE CONDUCT .................................................................................................................................................... 9
DISCIPLINARY ACTION ................................................................................................................................................... 10
HARASSMENT AND IMPROPER WORKPLACE BEHAVIOR POLICY ..............................................................11
WORKPLACE GUIDELINES ................................................................................................................................................. 12
CONFIDENTIAL CITY INFORMATION .......................................................................................................................12
CONFLICT OF INTEREST AND CITY ETHICS ..........................................................................................................13
BUSINESS GIFTS ................................................................................................................................................................. 13
OPEN DOOR POLICY ......................................................................................................................................................... 13
REPORTING IRREGULARITIES .................................................................................................................................... 14
OUTSIDE EMPLOYMENT ................................................................................................................................................ 14
PUBLICITY/STATEMENTS TO THE MEDIA ............................................................................................................14
WORKPLACE PRIVACY AND RIGHT TO INSPECT ................................................................................................14
PROFESSIONAL DRESS AND APPEARANCE ...........................................................................................................15
LACTATION ACCOMMODATIONS ...............................................................................................................................15
RESIGNATION ..................................................................................................................................................................... 15
COMPENSATION ..................................................................................................................................................................... 15
PAY PERIOD ......................................................................................................................................................................... 15
HOURS OF WORK ............................................................................................................................................................... 16
LUNCH PERIOD ................................................................................................................................................................... 16
EMPLOYEE ATTENDANCE .............................................................................................................................................16
CALL-IN WORK ....................................................................................................................................................................17
OVERTIME ............................................................................................................................................................................ 17
2
COMPENSATORY TIME ....................................................................................................................................................17
PAYROLL DEDUCTIONS .................................................................................................................................................. 17
ADVANCEMENTS IN PAY/PROMOTIONS ................................................................................................................ 18
MILEAGE REIMBURSEMENT ........................................................................................................................................ 18
BENEFITS ................................................................................................................................................................................... 18
HEALTH CARE BENEFITS ...............................................................................................................................................18
HEALTH INSURANCE ....................................................................................................................................................... 19
HEALTH SAVINGS ACCOUNT ........................................................................................................................................19
COBRA .....................................................................................................................................................................................19
RETIREMENT PLAN .......................................................................................................................................................... 19
SICK LEAVE ...........................................................................................................................................................................19
VACATION .............................................................................................................................................................................21
HOLIDAYS ............................................................................................................................................................................. 22
FLOATING PERSONAL DAY ........................................................................................................................................... 23
FAMILY AND MEDICAL LEAVE (FMLA) ................................................................................................................... 23
MILITARY LEAVE ............................................................................................................................................................... 27
OTHER REASONS FOR LEAVE ...................................................................................................................................... 27
Jury Duty ........................................................................................................................................................................... 27
Witness Leave .................................................................................................................................................................27
Crime Victim Leave ...................................................................................................................................................... 27
Election Official Leave .................................................................................................................................................27
Emergency Services Leave ........................................................................................................................................27
Voting Leave ....................................................................................................................................................................28
BEREAVEMENT LEAVE ................................................................................................................................................... 28
UNPAID LEAVE OF ABSENCE ....................................................................................................................................... 28
CLOTHING ALLOWANCE ................................................................................................................................................ 29
GYM MEMBERSHIP ALLOWANCE .............................................................................................................................. 29
CELLULAR PHONE ALLOWANCE ................................................................................................................................30
CEMETERY PLOTS .............................................................................................................................................................30
HEALTH AND SAFETY .......................................................................................................................................................... 30
WORKERS' COMPENSATION ........................................................................................................................................ 30
REASONABLE ACCOMMODATIONS ...........................................................................................................................31
DRUG & ALCOHOL-FREE WORKPLACE ................................................................................................................... 31
TOBACCO ...............................................................................................................................................................................32
MEDICAL EXAMINATION ............................................................................................................................................... 32
CITY EQUIPMENT AND SAFETY ..................................................................................................................................32
3
WORKPLACE VIOLENCE .................................................................................................................................................32
CITY VEHICLES AND DRIVING SAFETY ................................................................................................................... 33
Cell Phone Use While Driving .................................................................................................................................. 33
COMMUNICATION AND TECHNOLOGY ........................................................................................................................ 34
USE OF CITY TECHNOLOGY .......................................................................................................................................... 34
SOCIAL MEDIA .................................................................................................................................................................... 35
ARTIFICIAL INTELLIGENCE ..........................................................................................................................................36
4
WELCOME & INTRODUCTION
Welcome! You have joined a dedicated team committed to bringing big ideas to a small town and
making our community a place people are proud to call home. We hope your time with the City of
Sunbury (“City”) will be both rewarding and challenging.
The City complies with all federal and state employment laws, and this handbook generally reflects
those laws. The City also complies with any applicable local laws, although there may not be an
express written policy regarding those laws contained in the handbook.
If you have questions about your employment or any provisions in this handbook, contact the
Director of Finance.
We wish you success in your employment here at the City!
CORE VALUES
Sunbury will be a welcoming and connected community that embraces its uniqueness and fosters
prosperity. Together we will be a safe and vibrant city that supports opportunity and community
well-being for generations to come.
The following core values are expected of every City employee.
Integrity. Embodied by honesty, ethical behavior, and doing what is right even when it is
not easy or convenient. Employees are expected to act with fairness and uphold the public’s
trust in all interactions and decisions.
Professionalism. Demonstrated through consistent adherence to high standards of
conduct, competence, and accountability. Employees are expected to approach their
responsibilities with diligence, respect, and a commitment to excellence in public service.
Service. Shown in a commitment to being responsive, accessible, and respectful to residents,
businesses, and one another. Employees are encouraged to approach their work with a
customer-service mindset and a focus on community well-being.
Stewardship. Practiced through the careful and responsible management of the City’s
resources—financial, environmental, and organizational. Employees should aim to make
decisions with a long-term perspective, ensuring sustainability and value for the community.
Transparency. Reflected in open communication, accessible information, and decisionmaking processes that invite public understanding and engagement. Employees should strive
to foster trust by sharing information clearly and proactively.
SAVINGS CLAUSE
The contents of this handbook, including the plans, policies, and procedures, are intended solely as
general guidelines, and should not be construed as explicit or implicit contracts between the City of
Sunbury and its employees.
This Employee Handbook is intended to provide general guidance regarding the City’s employment
policies, procedures, and expectations. The City reserves the right to revise, amend, suspend,
5
discontinue, or repeal any provision of this Handbook at any time, with or without prior notice,
subject to the City Charter, the Codified Ordinances, applicable civil-service rules, applicable
collective-bargaining agreements, and applicable law.
Except for administrative procedures, forms, guidance, and non-substantive updates that the City
Manager is authorized to issue or approve, any amendment to a Handbook provision that requires
legislative approval shall be effective only upon approval by City Council in the manner required by
the City Charter, the Codified Ordinances, or other applicable authority, including Sunbury Charter
Section 3.01 and any applicable ordinance or resolution adopted by City Council.
The City Manager is authorized to administer this Handbook, implement policies approved by City
Council or otherwise authorized by law, issue procedures and forms necessary for administration,
and interpret Handbook provisions in the ordinary course of City operations, provided that such
administration, implementation, or interpretation does not conflict with the City Charter, the
Codified Ordinances, civil-service rules, applicable collective-bargaining agreements, or applicable
law. No supervisor, department head, employee, officer, or representative of the City has authority
to alter, amend, waive, or make exceptions to this Handbook, or to create any agreement with an
employee concerning the terms or conditions of employment, unless the action is in writing and
approved through the process required by the City Charter, the Codified Ordinances, applicable
civil-service rules, applicable collective-bargaining agreements, or applicable law.
No oral or written statement, promise, assurance, practice, or representation by a supervisor,
department head, or other City representative shall be interpreted as a change in City policy or as an
employment agreement unless approved in accordance with this section. Any Handbook amendment
approved in accordance with this section shall become effective on the date stated in the approving
ordinance, resolution, written policy, or administrative directive.
For employees covered by a collective-bargaining agreement, this Handbook applies only to the
extent it does not conflict with the applicable collective-bargaining agreement. If a conflict exists, the
collective-bargaining agreement, the City Charter, the Codified Ordinances, civil-service rules, or
applicable law shall govern.
Please note that the policies and programs outlined in this handbook take precedence over any
previously distributed or communicated policies. When questions arise concerning the
interpretation of these policies as they relate to employees who are covered by a collectivebargaining agreement, the answers will be determined by reference to the actual union contract,
rather than the summaries contained in this handbook.
This handbook does not describe every detail of the City’s programs or policies. Therefore, it is not
intended to be, and should not be considered, all-inclusive. This handbook serves as a guide. If an
employee needs further information on any of the City’s policies or programs, the employee should
discuss the matter with their supervisor.
If any part of this handbook, or any later changes to it, is found to be invalid by law or by a court, or
if a court stops that part from being followed or enforced, the rest of the handbook, and any changes
to it will remain valid and in effect.
6
DEFINITIONS
Unless otherwise indicated, the following definitions apply:
City means the City of Sunbury, Ohio.
Exempt means those employees who are not eligible for overtime compensation.
Non-exempt means those employees who are eligible for overtime compensation.
Reinstatement means the specific act of the City Manager to hire a previous employee
back into City employment. The act of reinstatement is an option of the City Manager
which grants employees all previously accumulated seniority. Employees who have
been separated for disciplinary reasons are not eligible for reinstatement.
Supervisor means an individual who is employed in a position which involves
overseeing and directing the work of employees who report to them, and they direct
their work activities daily.
Employee means all persons employed by the City of Sunbury. Sunbury City Council
members are not considered employees for purposes of this handbook.
MANAGEMENT RIGHTS
The City reserves the right to establish policies governing the workforce for the City. Such policies
are consistent with this handbook and all applicable State and Federal laws. These policies may
include, but are not limited to: determination of methods and procedures, size of the work force,
assignment of duties, hours of employment, compensation of personnel, hiring, discipline,
promotion, transfer, the right to lay off employees for lack of work, lack of funds, reorganization, or
due to job abolishment, and departmental regulations.
These policies do not in any way affect the City's right to lay off, discipline or terminate an employee,
nor do these policies affect the employee's right to leave the City's employment. Employment with
the City is at will. There is no implied employment contract created by this handbook or any other
City document or written or verbal statement or policy. Employment may be terminated at any time,
with or without notice or with or without cause.
EMPLOYMENT
EQUAL EMPLOYMENT OPPORTUNITY POLICY
The City of Sunbury is an Equal Opportunity Employer that does not discriminate on the basis of race,
color, religion, national origin, ancestry, citizenship or immigration status, age, sex including
pregnancy, childbirth, pregnancy-related conditions, and lactation, gender identity, sexual
orientation, military service and veteran status, physical or mental disability, genetic information, or
any other characteristic protected by applicable federal, state, or local laws and ordinances. The City
is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer,
training, compensation, benefits, employee activities, access to facilities and programs, and general
treatment during employment.
7
The City reserves the right to revise this policy at any time to remain compliant with local, state, and
federal laws. Any employees with questions or concerns about equal employment opportunities in
the workplace must bring these issues to the attention of their supervisor, Director of Finance, or the
City Manager. The City will not allow any form of retaliation against an employee who raises issues
of equal employment opportunity. If an employee feels they have been subjected to any such
retaliation, they should contact the Director of Finance or the City Manager. Employees must
cooperate with investigations conducted pursuant to this policy.
WORKPLACE ELIGIBILITY. All employees are required to complete Section 1 of Form I-9 on their
first day of employment, and produce, within three business days, acceptable proof of their identity
and eligibility to work in the United States. Failure to produce the proper identifying documents
within three days will result in discharge of employment.
EMPLOYMENT CLASSIFICATIONS
Employees of the City are categorized as full-time, part-time, or seasonal.
Full-time employee - An employee who works a minimum 30 hours per week on a
regularly scheduled basis or on the standard full-time workweek as designated by the
City Manager. Full-time employees are eligible for all benefits as provided by the City.
Part-time employee - An employee who works less than 30 hours per week as
designated by the City Manager, but on a regularly scheduled basis.
Seasonal employee- An employee who works on a temporary short-term basis (e.g.,
employees who only work during select months or as interns).
DUTIES
Job descriptions to be performed by persons in the employment of the City of Sunbury are established
by the City administration with input of the employee's supervisor and the City Manager. Job
descriptions are reviewed periodically and updated as necessary.
PERFORMANCE EVALUATION & TRAINING PERIOD
A written performance evaluation provides supervisors with an effective mechanism to review and
communicate job performance to their employees. Documented performance evaluation serves as a
basis for important management decisions regarding training needs, job assignments, promotion,
pay increases and retention of employees.
Each employee will be in a training period during their first six (6) months of employment. Each
employee will be evaluated within the first six months of employment as follows:
Within 90 days after commencement of employment
Within 180 days after commencement of employment
Each employee will receive an annual performance evaluation, typically in January, of each calendar
year. Each employee will have the opportunity to meet with their supervisor to discuss their
performance evaluation. The performance evaluation will be signed, acknowledging receipt of the
review, by the employee, and the supervisor.
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PERSONNEL FILES
The Director of Finance will maintain official personnel files on all employees of the City. The Chief
of Police will also keep certain files of Police Department personnel. Such files will include, but may
not be limited to, individual employment data; payroll information; work time schedules; records of
additions or deductions paid; application forms; records pertaining to hiring, promotion, demotion,
transfer, layoff, termination, disciplinary action, etc.
Nothing herein will prevent the dissemination of impersonal statistical information.
An employee will have a right of reasonable inspection of their official personnel file.
Employees must advise the City of any change in name, address, marital status, telephone number, or
number of exemptions claimed for tax purposes.
Medical records must be maintained in a separate file by the Director of Finance.
CONDUCT AND BEHAVIOR
WORKPLACE CONDUCT
The City endeavors to maintain a positive work environment. Each employee plays a role in fostering
this environment. Accordingly, employees must abide by certain rules of conduct, based on honesty,
common sense, and fair play.
Because everyone may not have the same idea about proper workplace conduct, it is helpful to adopt
and enforce rules all can follow. The following are examples of some, but not all, conduct considered
unacceptable:
a. Obtaining employment on the basis of false or misleading information.
b. Stealing, removing, or defacing City property or a co-worker's property, and/or disclosure of
confidential information.
c. Violation of the safety rules and policies.
d. Violation of the Drug and Alcohol-Free Workplace Policy.
e. Fighting, threatening, disrupting or any act of aggression or violence made by or toward any
employee. A threat includes any verbal or physical harassment or abuse, any attempt at
intimidating or instilling fear in others, menacing gestures, flashing of weapons, stalking or
any other hostile, aggressive, injurious, or destructive action undertaken for the purpose of
domination or intimidation.
f.
Unauthorized possession of a weapon on City premises. Employees are absolutely prohibited
from bringing any firearm onto City property, except for the Police Department employees
required to carry weapons as part of their job.
g. Failure to follow lawful instructions of a supervisor.
h. Failure to perform assigned job duties and unsatisfactory job performance.
i.
Violation of the attendance policy, including but not limited to irregular attendance, habitual
lateness, or unexcused absences.
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j.
Gambling on City property.
k. Willful or careless destruction or damage to City assets/equipment or possessions of another
employee.
l.
Wasting work materials.
m. Performing work of a personal nature during working time.
n. Violation of the Harassment, Drug & Alcohol-Free Workplace, Equal Employment
Opportunity, and Use of City Technology Policies.
o. Conduct that is illegal under federal, state, or local law, including failure to follow state driving
laws.
p. Any other violation of any City policy.
DISCIPLINARY ACTION
Discipline is a response to behavior contrary to the interests of the City, or unacceptable job
performance. The type and severity of disciplinary action will be determined at the discretion of the
supervisor, department head, Director of Finance and City Manager. In determining the type and
severity of disciplinary action, all factors including the nature and gravity of the problem, the
employee's past disciplinary records and performance record, the employee's position, and any other
relevant factors will be considered.
The guidelines listed here for imposing discipline are offered solely to assist the supervisory team in
administering disciplinary action. Although the City may follow a system of progressive discipline in
some cases in order to help employees improve poor or declining job performance, by utilizing any
such progressive procedures, the City does not in any way waive or limit its right to discipline or
terminate employment as determined to be in the best interests of the City.
The following types of disciplinary action may be imposed, as appropriate, for instances of
inappropriate conduct or performance:
Verbal Counseling: This type of corrective action is generally applied to the first occurrence
of a minor offense or performance problem. The purpose of the counseling is to identify the
rule violation or performance problem and discuss the behavior that is expected.
Documentation of a verbal warning will be placed in the employee's personnel file.
Written Counseling: A written counseling report is usually initiated when inappropriate
conduct occurs after verbal counseling. However, a written report may be issued for the first
instance of a substantive violation or performance problem without prior verbal counseling.
This disciplinary action is a formal warning through which a supervisor documents a
problem and cites the consequences for further violations. The counseling is reviewed with
the employee, and a copy of the document is placed in the employee's personnel file.
Suspension: A disciplinary suspension may be imposed for severe infractions or when an
employee previously has received written counseling. A suspension is not prerequisite to
termination. The supervisor may impose a suspension during the investigation of an alleged
offense, as the possibility of disciplinary action or more serious discipline is being
considered. As with written counseling, a suspension is documented and placed in the
employee's personnel file, and an employee may provide written comments in response.
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Not all misconduct or infractions are subject to progressive discipline. Actions that constitute serious
misconduct or improper performance of job duties may result in immediate suspension or discharge
without prior warning.
The employee has the right to appeal any disciplinary action and request review by the City Manager
or the Personnel Board of Appeals to the extent permitted by administrative rules.
HARASSMENT AND IMPROPER WORKPLACE BEHAVIOR POLICY
The City prohibits and will not tolerate any intentional and unintentional harassment of or against
job applicants, contractors, interns, volunteers or employees by another employee, supervisor,
vendor, customer or any third party on the basis of an actual or perceived protected characteristic as
defined by applicable federal, state, or local laws also is unlawful. Such conduct will not be tolerated
by the City.
The purpose of this policy is to ensure that no one harasses another individual in the workplace,
including while on City premises, while on City business or while representing the City.
Harassment Defined
a. Harassment generally is defined in this policy as unwelcome verbal, visual or physical conduct
that denigrates or shows hostility or aversion towards an individual because of any actual or
perceived protected characteristic or has the purpose or effect of unreasonably interfering
with an individual’s work performance or creating an intimidating, hostile or offensive
working environment.
b. Harassment can be verbal (including slurs, jokes, insults, epithets, gestures, or teasing), visual
(including offensive posters, symbols, cartoons, drawings, computer displays, text messages,
social media posts, or e-mails) or physical conduct (including physically threatening another,
blocking someone’s way, etc.). Such conduct violates this policy, even if it does not rise to the
level of a violation of applicable federal, state, or local laws. Because it is difficult to define
unlawful harassment, employees are expected to behave at all times in a manner consistent
with the intended purpose of this policy.
Sexual Harassment Defined
Sexual harassment can include all of the above actions, as well as other unwelcome conduct, such as
unwelcome or unsolicited sexual advances, requests for sexual favors, conversations regarding
sexual activities and other verbal, visual or physical conduct of a sexual nature when:
Submission to that conduct or those advances or requests is made either explicitly or
implicitly a term or condition of an individual's employment; and/or
Submission to or rejection of the conduct or advances or requests by an individual is
used as the basis for employment decisions affecting the individual; and/or
The conduct or advances or requests have the purpose or effect of unreasonably
interfering with an individual’s work performance or creating an intimidating, hostile
or offensive working environment.
Examples of conduct that violate this policy include:
Unwelcome flirtations, leering, whistling, touching, pinching, assault, blocking normal
movement.
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Requests for sexual favors or demands for sexual favors in exchange for favorable
treatment.
Obscene or vulgar gestures, posters, or comments.
Sexual jokes or comments about a person’s body, sexual prowess, or sexual
deficiencies.
Propositions or suggestive or insulting comments of a sexual nature.
Derogatory cartoons, posters, and drawings.
Sexually explicit e-mails, text messages, or voicemails.
Uninvited touching of a sexual nature.
Unwelcome sexually related comments.
Conversation about one’s own or someone else’s sex life.
Conduct or comments consistently targeted at only one gender, even if the content is
not sexual.
Teasing or other conduct directed toward a person because of the person’s gender.
Reporting Procedures
If the employee has been subjected to or witnessed conduct which violates this policy, the employee
must immediately report the matter to their supervisor, department head, or the Director of Finance.
If the employee is unable for any reason to contact this person, or if the employee has not received
an initial response within five (5) business days after reporting any incident of what the employee
perceives to be harassment, the employee should contact the City Manager. If the person to whom
the complaint is directed is one of the individuals indicated above, the employee should contact the
Sunbury Mayor.
Investigation Procedures
Every report of perceived harassment will be fully investigated and disciplinary action up to and
including termination will be taken as appropriate. All complaints will be kept confidential to the
extent possible, but confidentiality may not be guaranteed. Employees must cooperate with all
investigations conducted pursuant to this policy.
Retaliation Prohibited
The City will not allow any form of retaliation against employees who report unwelcome conduct or
who cooperate in the investigations of such reports in accordance with this policy. If the employee
has been subjected to any such retaliation, the employee should report it in the same manner in which
the employee would report a claim of perceived harassment under this policy.
False reports of harassment will not be tolerated and will result in disciplinary action.
WORKPLACE GUIDELINES
CONFIDENTIAL CITY INFORMATION
During work, employees may become aware of confidential information about the City’s citizens and
employees. It is extremely important that all such information remain confidential. All requests for
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public information must be directed to the Clerk of Council, and the public records request policy
will be followed.
CONFLICT OF INTEREST AND CITY ETHICS
The City will conduct business honestly and ethically wherever operations are maintained. We strive
to improve the quality of our services and operations and maintain a reputation for honesty, fairness,
respect, responsibility, integrity, trust, and sound business judgment. Our managers and employees
are expected to adhere to high standards of business and personal integrity as a representation of
our practices, at all times consistent with their duty of loyalty to the City.
We expect that employees will not knowingly misrepresent the City and will not speak on behalf of
the City unless specifically authorized.
No employee should have, or appear to have, personal interests or relationships that actually or
potentially conflict with the best interests of the City. While not an exhaustive list some situations
that would constitute a conflict in most cases include but are not limited to:
Holding an interest in or accepting free or discounted goods from any organization that does,
or is seeking to do business with the City, by any employee who is in a position to directly or
indirectly influence either the City's decision to do business, or the terms upon which
business would be done with such City.
Holding any interest in an organization that competes with the City.
Being employed by (including as a consultant) or serving on the board of any organization
which does or is seeking to do business with the City.
Profiting personally, e.g., through commissions, loans, expense reimbursements, or other
payments, from any organization seeking to do business with City.
A conflict of interest would also exist when a member of the employee's immediate family is involved
in situations such as those above.
It is the employee's responsibility to report any actual or potential conflict that may exist between
the employee (and/or the employee's immediate family) and the City.
Employees are also required to follow the State of Ohio Ethics policy.
BUSINESS GIFTS
Employees are prohibited from directly or indirectly requesting or accepting a gift for themselves or
the City. If an employee is offered or given anything of value by any customer, prospective customer,
vendor, or business partner in connection with City business, they should alert their supervisor
immediately.
OPEN DOOR POLICY
All employees can express ideas and opinions to leadership. The City believes that open
communication is essential to a successful work environment, as well as to the City’s success.
Employees who would like to bring an idea or suggestion or to discuss an issue not covered by a
separate reporting procedure, are always welcome to speak to their supervisor or a member of City
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administration.
REPORTING IRREGULARITIES
Employees should immediately report any actual or suspected theft, fraud, embezzlement, or misuse
of City funds or property, as well as suspicious behavior. An employee who is aware of such activity
but does not report it will be considered part of the problem and disciplined accordingly.
Employees may also report suspected fraud involving public funds or government agencies to the
Ohio Auditor of State by calling their toll-free fraud hotline at 866-FRAUD-OH (866-372-8364) or
filing a report online, via email to [email protected], or by mail directly with the Special
Investigations Unit.
OUTSIDE EMPLOYMENT
Under no circumstances should a full-time employee have other employment which conflicts with
the policies, objectives, and operations of the City. In addition, an employee should not become
employed with a second employer whose interests might be in conflict with those of the City.
Full-time employment by the City should be considered the employee's primary occupation, taking
precedence over all other occupations.
"Outside" employment is a concern to the City only if it adversely affects the employee's job
performance. Two common employment conflicts which may arise are:
Time Conflict- Defined as when the working hours required of a "secondary job" directly
conflicts with the scheduled working hours of an employee's job with the City; or when the
demands of a "secondary job" prohibit adequate rest, thereby adversely affecting the quality
standard of the employee's job performance of the City.
Interest Conflict- Defined as when the employee engages in "outside employment" which
tends to compromise their judgment, actions and/or job performance with the City or creates
actual conflict with City interests.
Should the City Manager feel that an employee's outside employment is adversely affecting the
employee's job performance, the City Manager may recommend that the employee refrain from such
activity. However, any conflict, policy infraction, or other specific offense which is the direct result of
an employee's participation in outside employment could result in disciplinary action.
PUBLICITY/STATEMENTS TO THE MEDIA
All media inquiries seeking the City’s official position as to any issue must be referred to the City
Manager. Only the City Manager or their designee is authorized to make or approve public statements
on behalf of the City.
WORKPLACE PRIVACY AND RIGHT TO INSPECT
City property, including but not limited to lockers, phones, computers, tablets, desks, work areas,
vehicles, or machinery, remains under the control of the City and is subject to inspection at any time,
without notice to any employees, and without their presence.
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Employees should have no expectation of privacy in any of these areas. The City assumes no
responsibility for the loss of or damage to employee property maintained on City premises including
that kept in lockers and desks.
PROFESSIONAL DRESS AND APPEARANCE
The City reserves the right to prescribe appropriate dress and grooming, and to set standards which
are in the best interests of the department. Employee's clothing and overall appearance must be
appropriate, in good taste, and present a favorable public image. Clothing must be conducive to the
safe and effective performance of required job duties.
Uniforms will be furnished by the City to those employees required to wear uniforms. Employees are
responsible for the care and maintenance of all uniform items provided by the City. Lost or damaged
items caused by negligence may require the employee to reimburse the City for replacement costs.
LACTATION ACCOMMODATIONS
The City will provide a reasonable amount of break time to accommodate employees desiring to
express milk for their child, in accordance with and to the extent required by applicable law. The
break time, if possible and permitted by applicable law, must run concurrently with rest and meal
periods already provided. If the break time cannot run concurrently with rest and meal periods
already provided, the break time will be unpaid, subject to applicable law. The City may not be able
to provide additional break time if doing so would seriously disrupt the operations.
The City will make reasonable efforts to provide employees with the use of a room or location in close
proximity to the employee's work area, other than a bathroom, to express milk in private. This
location may be the employee's private office, if applicable.
Employees should advise their supervisor if they need break time and an area for this purpose.
Employees will not be discriminated against or retaliated against for exercising their rights under
this policy.
RESIGNATION
Employees who plan to voluntarily resign must notify their supervisor at least two weeks in advance
of the effective date of termination. A formal written notice of resignation is required by the City. Any
employee who resigns is encouraged to give their reason for resigning and to discuss with their
supervisor any working conditions which they feel are unsatisfactory.
Failure to give proper notification will result in ineligibility for reinstatement and sick leave
conversion.
COMPENSATION
PAY PERIOD
There are normally twenty-six (26) pay periods per year. Employees are paid every other Friday for
the two work weeks preceding the pay date. The workweek is from 12:01 a.m. Monday through 12:00
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midnight on Sunday.
If a holiday occurs on a Friday on which a pay day falls, pay checks may be issued on the preceding
Thursday, except under extenuating circumstances, in which case pay checks will be issued as soon
as they are available.
Employees should direct any questions regarding their pay to the Director of Finance. Pay advances
of any kind are not permitted. Employees are issued a copy of their paystub for their records.
HOURS OF WORK
A typical workday for City employees will be eight (8) hours. Employees work hours are established
by their supervisor to meet the business needs of the City. Any change in work schedule including
working fewer than or beyond forty hours in a workweek or working on a weekend or holiday must
be pre-approved by the supervisor.
Employees are required to perform the functions of their positions as required by their schedules.
Employees are required to record their work hours at the start and end of each workday in the
appropriate timekeeping system. At no time will any employee record time for another employee.
Employees may take two paid 15-minute break periods each full workday. Break periods are
considered a privilege and not a right and will never interfere with the proper performance of the
work responsibilities of the department. Breaks will not abut the start or end of the work shift nor
the start or end of lunch. Break time is not cumulative.
LUNCH PERIOD
Lunch periods for employees are unpaid and are one-half hour in length, depending upon the
employee's work schedule and preference. The employee's supervisor will discuss and set the
employee's lunch schedule at the time the employee's work schedule is set.
Employees may not forego the lunch period in order to shorten the workday or to accumulate hours
in active pay status with a goal of obtaining overtime compensation. Approved lunch periods are not
considered as work time. Employees will be completely relieved from work duty for that time period.
This paragraph does not apply to the Police Department.
EMPLOYEE ATTENDANCE
Supervisors establish daily work schedules and maintain daily employee attendance records. The
supervisor will review all timecards to ensure prompt attendance from all employees.
Regular and prompt attendance is one of the most important characteristics of any employee.
Employees are required to be on time and ready for work at the beginning of their set work hours.
The varied and complex functions of the City cannot be conducted smoothly unless the City can rely
on the timely and dependable services of the employee.
Absence/Arrive Late/Leave Early
If, for any reason, an employee is unable to report for work at the usual starting time or needs to leave
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work early, the employee's supervisor, or if the supervisor is unavailable, the employee's department
head, or if the department head is unavailable, the City Manager must be notified at least one hour
before the start of the employee's shift or before leaving the work site, stating a specific reason for
the absence. Employees are expected to make reasonable efforts to obtain confirmation that the
message was received. In cases of illness and if deemed appropriate, a physician's statement may be
required of the employee and will be required any time an employee is absent for three or more
consecutive days from work.
CALL-IN WORK
Employees may occasionally be required to come to work for an urgent matter when the employee
is not scheduled to work. For non-exempt employees and seasonal employees, “call-ins” will be paid
at the employee’s regular rate of pay (or the overtime or holiday rate, as applicable) and employee
will be paid for a minimum of three (3) hours beginning at the time stated by the employee’s
supervisor. If the employee is required to work more than three (3) hours during the call-in, the
employee will be compensated according to the total number of hours worked.
Call-in time that is contiguous to an employee’s normal work hours will be compensated, but not be
subject to the minimum hours set forth above.
OVERTIME
All overtime must be pre-approved by the employee’s supervisor. Overtime hours are paid to nonexempt employees at one and one-half times their hourly rate for time worked in excess of forty (40)
hours per workweek.
For purposes of this section, time worked includes only that time spent on duty, jury duty, vacation
leave, compensatory time, personal day, and bereavement leave. Sick leave may also be used if
scheduled in advance, such as for a doctor’s appointment.
COMPENSATORY TIME
Non-exempt full-time employees may elect compensatory time (comp-time) in lieu of cash payment
for overtime hours worked. The employee may select the number of hours to be converted to comptime. Employees may fill their compensatory time bank up to a one hundred (100) hour maximum in a
given calendar year. Employees may not use more than 100 hours of compensatory time in a calendar
year, and the 100-hour max does not refresh until the next calendar year. Time off using comp-time
must be requested as far in advance as possible of the day off requested and must be approved by
the supervisor in advance. If an employee moves to an exempt position, the employee will be paid for
all accrued comp-time prior to moving to that position.
PAYROLL DEDUCTIONS
Certain deductions are made from an employee's paycheck as required by law, in accordance with
employee benefit plans, or as requested by the employee. These deductions are itemized on the
employee's pay stub.
Deductions include:
OPERS/OP&F- The State law requires that employees contribute to the Ohio Public
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Employees Retirement System or the Ohio Police and Fire Pension Fund, rather than
Social Security.
Income Taxes- Federal and State laws and some City ordinances require that taxes be
withheld from each salary payment. Employees are required to complete withholding
tax certificates upon initial employment and complete new forms to make any
changes to tax withholdings.
Medicare- Employees hired on or after April 1986 must participate in Medicare.
Payroll deductions as established by Federal laws will be made by the City.
Miscellaneous- Examples may include, but are not limited to, garnishments, deferred
compensation, child support, medical insurance, supplemental insurance,
recoupment of overpayments, etc.
The City may refuse to make deductions, not required by law, which are below certain prescribed
minimum amounts, or at irregular intervals, or for other cause which the City deems not in the best
interests of the City. The City will not make any deductions which potentially interfere with an
employee status as exempt or non-exempt under the Fair Labor Standards Act. If an employee feels
a deduction has been made in error, the employee must contact the Director of Finance.
ADVANCEMENTS IN PAY/PROMOTIONS
A promotion is an advancement from one pay rate to a higher pay rate with a change in class title and
job description.
Pay increases are based upon satisfactory performance evaluations, which occur annually. The City
Manager, in consultation with supervisors, may annually award pay increases that fit within the
confines of budget approval by the Sunbury City Council.
MILEAGE REIMBURSEMENT
Mileage reimbursement rates will be paid to employees at the current IRS rate per mile.
Any employee wishing to be reimbursed for mileage incurred must:
Seek prior approval from their supervisor for the specific task, the performance of
which the employee reasonably expects to incur travel expenses.
Submit a mileage log to the Director of Finance requesting reimbursement and
identifying the supervisor with whom permission had been secured.
BENEFITS
HEALTH CARE BENEFITS
The City offers a comprehensive health care benefit package including medical, dental, vision, and life
insurance to full-time employees. Further information about the healthcare benefits can be obtained
from the Director of Finance or found in the current year’s benefits book.
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HEALTH INSURANCE
Full-time employees or other covered family members(s) participating in the City health insurance
will pay their share of the premium as a pre-tax payroll deduction as required by the approved plan.
Newly hired full-time employees will be eligible to elect and be covered by health insurance on their
first day of employment.
HEALTH SAVINGS ACCOUNT
Full-time employees enrolled in the City medical insurance may have a Health Savings Account (HSA)
established in their name and funded by the City. See the benefits book for more information.
COBRA
The Consolidated Omnibus Budget Reconciliation Act (COBRA) provides the opportunity for eligible
employees and their beneficiaries to continue health insurance coverage under the City’s health plan
when a "qualifying event" results in the loss of eligibility. Qualifying events include resignation,
termination of employment, death of an employee, reduction in hours, a leave of absence, divorce or
legal separation, entitlement to Medicare, or where a dependent child no longer meets eligibility
requirements.
RETIREMENT PLAN
Employees of the City participate in the Ohio Public Employees Retirement System or Ohio Police
and Fire Disability and Pension Fund. These programs are entirely independent of the Federal Social
Security System.
Employees may also save for retirement through the Ohio Public Employee Deferred Compensation
program.
Employees must contact their retirement system with any questions about the retirement program.
SICK LEAVE
Full-time employees accrue sick leave at the rate of 4.62 hours per pay period. Sick leave cannot be
used prior to it being accrued. The amount of sick leave time any one employee may accrue is
unlimited.
Sick leave may be taken in one-half (1/2) hour increments. An employee may request to use sick leave
for absences resulting from illness as described below, provided that the employee follows the proper
notification policy for their department. Sick leave may be utilized for a maximum of up to three (3)
consecutive working days with the approval from the employee’s supervisor. After the third day, sick
leave may be utilized with a physician’s statement upon the approval of the City Manager.
Sick leave may be utilized for the following reasons:
Illness or injury of the employee, or illness or injury of a member of the employee’s
immediate family reasonably requiring the presence of the employee.
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Exposure of an employee, or exposure of a member of their immediate family to a
contagious disease which would have the potential of jeopardizing the health of the
employee or the health of others.
Medical, dental, or optical examinations or treatments of an employee, member of
their immediate family residing in the employee’s household or where the employee
shares custody of such immediate family member, or an immediate family member
for whom the employee is a primary caregiver. The employee is expected to schedule
the appointment in such a manner as to cause the least amount of disruption to their
work schedule and loss of time (e.g., first thing in the morning or last available time
in the workday).
For purposes of sick leave, immediate family is defined to include an employee’s spouse, children,
parent, grandparent, or other resident dependents.
The City maintains the right to investigate any employee's absence. Employees may be required to
furnish proof of illness as evidenced by a physician's statement or other satisfactory written
statement of the employee as required by the City Manager.
When requesting and/or taking less than one full sick leave day (in minimal increments of one-half
(1/2) hour), the employee must record their arrival and/or departure times on their timesheet.
In the event an employee is not in full pay status during the entire pay period, the employee accrues
vacation and sick leave on a pro-rated basis for the part of the pay period for which an employee is
on duty or on approved leave with pay.
Sick Leave While on Vacation
If an employee becomes injured or ill while on a scheduled vacation and that injury or illness confines
the employee to a hospital or a residence, the employee may opt to change vacation leave to sick
leave. Proper documentation confirming the injury or illness must be submitted to the employee’s
supervisor before such a change can be made.
Vacation Leave for Illness
Vacation leave may be used for sick leave purposes, at the employee's request with the approval of
the City Manager, after sick leave is exhausted.
Sick Leave at Termination
Sick leave balances are not paid out to employees who either voluntarily resign from their position
or are involuntarily terminated. Only those employees retiring by meeting the requirements of a
state-sponsored retirement plan are eligible for sick leave conversion.
Sick Leave Conversion at Retirement
An employee, at the time of retirement from active service with the City, will be paid one-fourth (1/4)
of the value of their accrued, but unused sick leave. The maximum payment is two hundred forty
(240) hours. To qualify for such payment, the employee must be eligible to receive retirement
benefits through a state-sponsored retirement plan and actually retire from service. Such payment is
based on the employee’s hourly rate of pay at the time of retirement.
Sick Leave Donation
Employees may donate up to twenty-four (24) hours of sick leave to another employee. In order to
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be eligible to donate sick leave, the donating employee must have an unused sick leave balance of at
least two hundred forty (240) hours following the donation of the sick leave. In order to be eligible
to receive donated sick leave, employees must have exhausted all of their paid leave including sick,
vacation and personal leave. Employees requesting donated sick leave must submit a written
application to the Director of Finance, requesting to receive donated sick leave due to an illness,
injury, or other medical hardship.
Sick Leave Payments Upon Death
In the case of the death of an employee, the rate of compensation for sick leave accruals will be paid
according to Ohio R.C. 124.384 or at the rate of one (1) hour of pay for every two (2) hours of
accumulated balance.
Transfer Sick Leave
Sick leave balances earned at other public organizations covered under state-sponsored retirement
plans may be transferred to the City. Employees may request a form from Finance to send to their
prior employers. The prior employers must submit the form directly to the Director of Finance, and
not to the employee, stating the dates worked and the value of the sick leave balance. The form must
be submitted within 90 days of the employee’s date of hire with the City.
VACATION
Vacation leave will accrue as follows:
Years of Service
0-5 Years of Service
6-10 Years of Service
11-16 Years of Service
17-20 Years of Service
Accrued Vacation (Hours Per
Year)
80 Hours (10 days)
120 Hours (15 days)
160 Hours (20 days)
200 Hours (25 days)
Accrual Level (Max.) Per Pay
Period
3.1 hours
4.6 hours
6.2 hours
7.7 hours
Upon the completion of 20 years of service, employees shall accrue eight (8) additional hours of
vacation for each year of completed service.
Vacation leave may be taken according to the following:
Vacation leave must be requested in writing by the employee to their supervisor no
less than two weeks prior to the requested day(s) off. Any requests made less than
two weeks prior will be at the discretion of the Department Head.
Accrual
Full-time employees accrue vacation leave by pay period at the annual rate above, based upon years
of public service. New employees accrue, but may not use, vacation leave until the completion of six
(6) months of service with the City, except for extraordinary circumstances approved by the City
Manager.
In the event an employee is not in full pay status during the entire pay period, the employee accrues
vacation and sick leave on a pro-rated basis for the part of the pay period for which an employee is
on duty or on approved leave with pay.
Maximum Accumulation
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Full-time employees may accumulate unused vacation leave to a maximum of three hundred (300)
hours. Hours in excess of the 300 hours maximum accumulation amount at the end of the year (Dec.
31) may not be carried over to the next calendar year unless authorized by the City Manager for
extenuating circumstances and will be forfeited.
Exchange Vacation Leave for Cash
Employees with at least five (5) years of service, who have used a minimum of eighty (80) hours of
vacation leave in the calendar year may cash in up to eighty (80) hours of vacation leave annually.
Requests to cash in vacation leave must be made in writing between November 1 and November 15
of each calendar year.
Vacation preferences will be subject to the supervisor's approval and are subject to the staffing
requirements of the City but will not be unreasonably denied. Unless otherwise directed by the
supervisor, only one (1) employee of each shift of a department will be permitted to take vacation
time during any one period, with preference being given to that individual having the greater number
of years of service with the City. Scheduled vacation preferences may, with the supervisor's approval,
be changed; provided that such change does not result in changing, altering, or otherwise affecting
the previously scheduled vacation preferences of any other employee.
HOLIDAYS
Employees are entitled to the following holidays:
1. New Year’s Day
2. Martin Luther King, Jr. Day
3. Presidents' Day
4. Memorial Day
5. Juneteenth
6. Independence Day (Fourth of July)
7. Labor Day
8. Veterans Day
9. Thanksgiving Day
10. Day after Thanksgiving
11. Christmas Eve
12. Christmas Day
13. New Year’s Eve
If a holiday falls on Sunday, it will be observed on the following Monday; if a holiday falls on a
Saturday, it will be observed on the preceding Friday.
In observance of each authorized holiday, both full-time and part-time employees will normally be
granted the day off from work. Full-time employees receive straight time holiday pay for each
authorized holiday. Part-time or seasonal employees are not paid for the holiday.
If a holiday occurs while an employee is on vacation, such a vacation day will not be charged against
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their vacation leave.
Employees must be in paid status or using compensatory time on the day before and day after the
holiday in order to be eligible for pay on the above holidays. The term "paid status" for purposes of
this section includes actual work as well as all hours while on the following leaves if paid and
approved: comp time, vacation time, holiday leave, and sick leave. Employees who use sick leave on
the day before or after a holiday may be required to provide proof of illness by furnishing a doctor's
statement. Employees who fail to provide the above statements will not be considered in a paid status
and will forfeit the holiday pay or any compensatory time awarded in lieu of holiday pay. For
purposes of this section the day before refers to the last regularly scheduled workday, and the day
after refers to the next regularly scheduled workday from the day on which the holiday is observed.
Full-time employees who work on the actual holiday itself will receive one and one-half (1-1/2) their
normal hourly rate for each hour worked in addition to the regular pay for the holiday paid at their
normal hourly rate.
FLOATING PERSONAL DAY
Each employee will receive one (1) floating personal day annually which may be used at any time by
the employee upon the approval of their supervisor. Should an employee work on a scheduled
personal day, overtime will be paid and the personal day rescheduled with the approval of the
employee's supervisor. The employee's personal day must be requested no less than two (2) weeks
prior to the day off being requested.
FAMILY AND MEDICAL LEAVE (FMLA)
In accordance with the Family and Medical Leave Act of 1993 (FMLA), the City provides up to 12 or
26 weeks (for qualifying service member leave) of unpaid, job-protected leave in a 12-month period
to covered employees in certain circumstances.
Eligibility
To qualify for FMLA leave, employees must:
Have worked for the City for at least 12 months, although that time need not be
consecutive; and
Have worked at least 1,250 hours in the last 12 months.
Reasons for Leave
Employees may take up to 12 weeks of unpaid FMLA leave in a 12-month period, which is a look back
at the last 12-month period, for any of the following reasons:
The birth of a child and to care for that child (leave must be completed within one
year of the child’s birth);
The adoption or foster care placement of a child with the employee and in order to
care for the newly placed child (leave must be completed within one year of the child’s
placement);
To care for a spouse, child, or parent with a serious health condition;
To care for employee’s own serious health condition that makes them unable to
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perform the essential functions of their position; or
A qualifying exigency of a spouse, child, or parent who is a military member on
covered active duty or called to covered active-duty status (or has been notified of an
impending call or order to covered active duty).
Employees may take up to 26 weeks of unpaid FMLA leave in a single 12-month period, beginning on
the first day FMLA is taken, to care for a spouse, child, parent, or next of kin who is a covered service
member and who has a serious injury or illness related to active-duty service.
As used in this policy:
Spouse means a husband or wife as recognized under state law for the purposes of
marriage in the state or other territory or country where the marriage took place.
Child means a biological, adopted, or foster child, a stepchild, a legal ward, or a child
of a person standing in loco parentis, who is either under age 18 or age 18 or older
and incapable of self-care because of a mental or physical disability at the time FMLA
leave is to commence. A child for the purposes of military exigency or military care
leave can be of any age.
Parent means a biological, adoptive, step, or foster parent, or any other individual
who stood in loco parentis to the employee when they were a child.
Next of kin for the purposes of military care leave is a blood relative other than a
spouse, parent, or child in the following order: brothers and sisters, grandparents,
aunts and uncles, and first cousins. If a military service member designates in writing
another blood relative as their caregiver, that individual will be the only next of kin.
In appropriate circumstances, employees may be required to provide documentation
of next of kin status.
Notice
If the need for leave is foreseeable because of an expected birth, adoption, or a planned medical
treatment, employees must give at least 30 days’ notice. If 30 days’ notice is not possible, give notice
as soon as practical (within one or two business days of learning of the need for leave). Failure to
provide appropriate notice may result in the delay or denial of leave.
In addition, if employees are seeking intermittent or reduced schedule leave that is foreseeable due
to a planned medical treatment or a series of treatments for themself, a family member, or covered
service member, employees must first consult with the City regarding the dates of this treatment to
work out a schedule that best suits their needs or the needs of the covered military member, if
applicable, and the City.
If the need for leave is unforeseeable, provide notice as soon as possible. Normal call-in procedures
apply to all absences from work, including requests for absences under this policy. Failure to provide
appropriate notice may result in the delay or denial of leave.
Certification
If employees are requesting leave because of their own or a covered relative’s serious health
condition, the employees and the relevant health care provider must supply appropriate medical
certification. Employees may obtain medical certification forms from Finance. When employees
request leave, the City will notify them of the requirement for medical certification and when it is
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due (at least 15 days after they request leave). If employees provide at least 30 days’ notice of medical
leave, they should also provide the medical certification before leave begins. Failure to provide
requested medical certification in a timely manner may result in denial of FMLA-covered leave.
At its expense, the City may require an examination by a second health care provider designated by
the City. If the second health care provider’s opinion conflicts with the original medical certification,
The City, at its expense, may require a third, mutually agreeable, health care provider to conduct an
examination and provide a final and binding opinion. Subsequent medical recertification may also be
required. Failure to provide requested certification within 15 days, when practical, may delay further
leave until it is provided.
The City also reserves the right to require certification from a covered military member’s health care
provider if they are requesting military caregiver leave and certification in connection with military
exigency leave.
Paid Leave Utilization During FMLA Leave
FMLA leave is unpaid; however, employees will be required to use available paid leave including sick,
vacation, and personal days during FMLA leave as permitted by law.
FMLA leave runs concurrently with other leaves, such as accrued paid leave that is substituted for
unpaid FMLA leave, a leave for a workers’ compensation injury and any state family leave laws, to
the extent allowed by applicable law. The substitution of paid leave for unpaid FMLA leave does not
extend the 12 or 26 weeks (whichever is applicable) of FMLA leave. In addition, the substitution of
paid leave for unpaid leave may not result in the employee receiving more than 100% of their salary.
If employees are receiving short- or long-term disability or workers’ compensation benefits during a
personal medical leave, they will not be required to use accrued paid leave. However, where state
law permits, employees may elect to use accrued paid leave to supplement these benefits.
Intermittent Leave
If medically necessary, FMLA leave for a serious health condition may be taken intermittently (in
separate blocks of time) or on a reduced leave schedule (reducing the usual number of hours the
employee works per work week or workday). FMLA leave may also be taken intermittently or on a
reduced leave schedule for a qualifying exigency relating to covered military service.
As FMLA leave is unpaid, the City will reduce the employee’s salary based on the amount of time
actually worked. In addition, while the employee is on an intermittent or reduced schedule leave that
is foreseeable due to planned medical treatments, the City may temporarily transfer the employee to
an available alternative position that better accommodates their leave schedule and has equivalent
pay and benefits.
Parental Leave
Leave for the birth or placement of a child must be taken in a single block and cannot be taken on an
intermittent or reduced schedule basis unless there are extenuating circumstances and it is approved
by the City Manager. Parental leave must be completed within 12 months of the birth or placement
of the child; however, employees may use parental leave before the placement of an adopted or foster
child to consult with attorneys, appear in court, attend counseling sessions, etc.
Family Care, Personal Medical, Military Exigency, and Military Care Leave
Leave taken for these reasons may be taken in a block or blocks of time. In addition, if a health care
provider deems it necessary or if the nature of a qualifying exigency requires, leave for these reasons
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can be taken on an intermittent or reduced schedule basis.
Fitness for Duty Requirements
If employees take leave because of their own serious health condition (except if they are taking
intermittent leave), they are required, as are all employees returning from other types of medical
leave, to provide medical certification that they are fit to resume work. Employees will not be
permitted to resume work until certification is provided.
Health Insurance
Employees health insurance coverage will be maintained by the City during leave on the same basis
as if they were still working. Employees must continue to make timely payments of their share of the
premiums for such coverage. Failure to pay premiums within 30 days of when they are due may result
in a lapse of coverage. If this occurs, the employee will be notified 15 days before the date coverage
lapses that coverage will terminate unless payments are promptly made.
Alternatively, at its option, the City may pay the employees share of the premiums during the leave
and recover the costs of this insurance upon their return to work. Coverage that lapses due to
nonpayment of premiums will be reinstated immediately upon return to work without a waiting
period. Under most circumstances, if the employee does not return to work at the end of leave, the
City will require reimbursement for the health insurance premiums paid during the leave.
Accrual of Leave Time
In the event an employee is not in full pay status during the entire pay period, the employee accrues
vacation and sick leave on a pro-rated basis for the part of the pay period for which an employee is
on duty or on approved leave with pay. If the employee is on unpaid leave and has exhausted all leave
time, further leave time will not accrue.
Reinstatement
Upon returning to work at the end of leave, employees will generally be placed in their original job
or an equivalent job with equivalent pay and benefits. They will not lose any benefits that accrued
before leave was taken.
Spouse Aggregation
If both an employee and their spouse work at the City, they are collectively eligible for 12 weeks of
leave for the birth or placement of a child or to care for a parent with a serious health condition.
Similarly, spouses employed by the City will be limited to a combined total of 26 weeks of leave to
care for a military service member. This 26-week leave period will be reduced, however, by the
amount of leave taken for other qualifying FMLA events. This type of leave aggregation does not apply
to leave needed for an employee’s own serious health condition, to care for a spouse or child with a
serious health condition, or because of a qualifying exigency.
Failure to Return
If employees fail to return to work or fail to make a request for an extension of leave prior to the
expiration of the leave, they will be deemed to have voluntarily terminated their employment. The
City is not required to grant requests for open-ended leave with no reasonable return date under
these policies or as disability accommodations.
Employees should contact the Director of Finance to request FMLA leave or for more information
about eligibility and procedures.
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MILITARY LEAVE
Military leave for City of Sunbury employees is provided according to Ohio R.C. 5923.05 and future
amendments thereto.
OTHER REASONS FOR LEAVE
Jury Duty
The City realizes that it is the obligation of all U.S. citizens to serve on a jury when summoned to do
so. Employees will be allowed time off to perform such civic service as required by law. Employees
are expected, however, to provide proper notice of a request to perform jury duty and verification of
their service.
Employees are also expected to keep their supervisor informed of the expected length of jury duty
service and to report to work for the major portion of the day if excused by the court. If the required
absence presents a serious conflict for the operations, employees may be asked to try to postpone
jury duty.
For periods of service longer than two days, The City may require proof that the employee attended
jury service. Employees should report for work on any day, or partial day, not actually spent
attending jury duty.
Employees on jury duty leave will be paid for their jury duty service, and employee shall remit any
juror's fee earned to the City.
Witness Leave
If an employee is absent from work to serve as a witness in response to a criminal, delinquency, or
grand jury proceeding, or appears with a child in court as a parent or guardian, the employee will be
granted a witness leave without pay for such time as it is necessary to comply with the request. The
employee may use vacation or personal leave to be paid during this time off. The City may request
proof of the need for leave.
Crime Victim Leave
An employee who is the victim of a crime, victim’s representative, or the immediate family member
of a crime victim, and misses work at the prosecutor’s request in preparation for a criminal or
delinquency hearing, or in response to a subpoena, will be granted leave without pay for such time
as it is necessary to comply with the request. The employee may use vacation or personal leave to be
paid during this time off. The City may request proof of the need for leave.
Election Official Leave
If an employee is a precinct election official, the employee will be provided unpaid leave for
registration and/or Election Day in order to perform the duties of the position to which they have
been appointed. The employee may use vacation or personal leave to be paid during this time off.
Proper documentation of the appointment and the dates of the required service should be furnished
to their supervisor at least seven days before the expected absence.
Emergency Services Leave
The City will not discharge, discriminate, or take any other disciplinary action against employees who
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are volunteer firefighters or a volunteer provider of emergency medical services for failing to report
to work on time or for being absent from work because they were responding to an emergency. Work
time missed for responding to an emergency will be unpaid.
Employees must notify their supervisor of their status as a current volunteer firefighter or volunteer
provider of emergency medical services, including when their status is terminated.
If employees intend to become a volunteer firefighter or a volunteer provider of medical services,
they must provide written notification to the City of such no later than 30 days after receiving their
certification. This notification must be signed by:
The chief of the volunteer fire department with which they serve; or
The medical director or chief administrator of the cooperating physician advisory
board of the emergency medical organization with which they serve.
If an employee is going to be late or absent from work because they have responded to an emergency,
they must make every effort to notify their supervisor within an hour of the start of their shift. If they
are unable to notify their supervisor due to the extreme circumstances of the emergency, they must
provide a written statement from the applicable director or chief verifying the date and time the
employee responded to the emergency. Time spent providing emergency services is unpaid, but the
employee may use vacation or personal leave to be paid during this time off.
Voting Leave
In the event employees do not have sufficient time outside of working hours to vote in a statewide
election, if required by state law, the employee may take off enough working time to vote. Such time
will be unpaid unless required by state law. The employee may use vacation or personal leave to be
paid during this time off. This time should be taken at the beginning or end of the regular work
schedule. Where possible, supervisors should be notified at least two (2) days prior to the voting day.
BEREAVEMENT LEAVE
Full-time employees may be granted paid bereavement leave upon approval of the department head
for a maximum of 24 scheduled consecutive working hours in the event of a death of the employee’s
spouse, child, stepchild, mother, father, sister, brother, grandparent, grandchild, legal guardian, or
other resident dependents. In the event of death to the employee's mother-in-law, father-in-law,
spouse's grandparent, and spouse's sibling, the employee is entitled to paid bereavement leave upon
approval of the department head for a maximum of eight (8) scheduled consecutive working hours.
Sick leave, not to exceed two (2) additional days, may be requested of the City Manager in order to
accommodate an employee’s travel arrangements to attend an immediate family member’s funeral.
One (1) day of sick leave may be requested for attendance at the funeral for an extended family
member, beyond the family members listed above, with the approval of the City Manager.
UNPAID LEAVE OF ABSENCE
The City Manager may grant a leave of absence without pay to any employee for any personal reason
of the employee that is not covered by the FMLA or a collective bargaining agreement.
When an employee is granted a personal leave of absence, they must continue to make timely
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payments of their share of the premiums for such coverage. Failure to pay premiums within 30 days
of when they are due may result in a lapse of coverage. If this occurs, the employee will be notified 15
days before the date coverage lapses that coverage will terminate unless payments are promptly
made.
Vacation leave and sick leave will not be accrued during such leaves of absence.
Except for emergencies, employees must request such personal leave sixty (60) days prior to
commencement of the desired leave so that various departmental functions may proceed properly.
Upon completion of a leave of absence, the employee will be returned to the position formerly
occupied, or to a similar position if the employee's former position no longer exists.
Employees are required to return from unpaid personal leave on the originally scheduled return date.
If they are unable to return, they must request an extension of the leave in writing at least one week
in advance of the return date. Leave extensions will be considered on a case-by-case basis. If the City
denies the extension request, employees must return to work on the originally scheduled return date
or be considered to have voluntarily resigned from their employment. An employee may return to
work before the scheduled expiration of leave if requested by the employee and agreed to by their
supervisor.
The maximum time any employee may be away from work including any FMLA time is six (6) months
unless otherwise required by law or approved as a reasonable accommodation. If an employee fails
to return to work at the expiration of an approved leave of absence, the employee will be deemed to
have resigned unless disability retirement or normal retirement is granted.
CLOTHING ALLOWANCE
For uniform items not provided by the City, but required to be worn by service employees and
supervisors, employees will receive an annual clothing allowance on or around the second week in
February in the amount of $750 per employee per year. I n t h e f i r s t y e a r o f e m p l o y m e n t ,
a pro-rata portion of this amount may be allocated to an employee, based on their date of hire, and is
under the discretion of the City Manager.
For purposes of this section, service employees are defined as those working in the following
departments/capacities: Street, Service, Utilities, Cemetery, Buildings & Wastewater. Police
department employees are covered under the terms of the collective bargaining agreement. This
allowance should be used for the purchase of City approved boots, gloves, glasses, and other ancillary
uniform items.
The payment will be made to the employee separate from normal payroll payments. These funds are
being paid to the employee for the purchase and/or upkeep of clothing items desired by the employee
to assist in the performance of their job duties.
Any employee who terminates employment prior to the end of their training period will be required
to return the clothing allowance to the City. The City may withhold this allowance from the
employee’s final paycheck if the allowance is not returned.
GYM MEMBERSHIP ALLOWANCE
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Full-time employees who have successfully completed twelve (12) months of employment are
eligible for a monthly gym membership allowance of twenty-five dollars ($25.00) to be paid
quarterly. The purpose of the allowance is to encourage physical wellness of employees.
CELLULAR PHONE ALLOWANCE
The City provides a cell phone allowance to employees whose access to City communications via a
mobile is deemed essential for their role. Eligible employees include, but are not limited to:
City Manager
Assistant City Manager
Police Chief
Deputy Police Chief
Department Heads
Additional positions may be considered for a cell phone allowance at the discretion of the City
Manager.
Employees approved for a cell phone allowance will receive an annual stipend of two hundred dollars
($200.00) to be paid in two equal semiannual payments.
CEMETERY PLOTS
After the successful completion of twelve (12) months of employment and at any time during their
employment with the City, full-time employees may purchase up to two (2) cemetery plots in
Sunbury Memorial Park cemetery at the then current rate charged to City residents. All other
cemetery rules apply to the purchase and use of such plots.
HEALTH AND SAFETY
WORKERS' COMPENSATION
State law provides that every City employee is eligible for Workers' Compensation for injuries arising
out of or in the course of their employment. Requirements for administering Workers' Compensation
are as follows:
Should an employee be injured during the course of employment with the City, the
employee must notify their supervisor or department head immediately and the
supervisor must then notify the Director of Finance.
The employee must complete an injury form as soon as possible after the injury
occurred. This report must be completed, regardless of the apparent seriousness of
the injury, and regardless of whether medical attention is required. Such report must
be forwarded to the Director of Finance no more than 24 hours after the injury.
Should an employee's injury require medical attention, the supervisor will assist the
employee in obtaining the appropriate level of care and completing the notification
paperwork.
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REASONABLE ACCOMMODATIONS
The City is committed to complying with applicable federal, state, and local laws governing
reasonable accommodations of individuals, including, but not limited to, the Americans with
Disabilities Act (ADA) and the Pregnant Workers Fairness Act (PWFA). The City will endeavor to
make reasonable accommodations for any applicant and employee who has requested
accommodations or for whom the City has notice may require accommodations, related to an
individual's:
Disability, meaning any physical, medical, mental, or psychological impairment, or a history
or record of such impairment; and/or
Sincerely held religious beliefs and practices; and/or
Needs as a victim of domestic violence, sex offenses, or stalking; and/or
Needs related to pregnancy, childbirth, or related medical conditions; and/or
Any other reason required by applicable law unless the accommodation imposes an undue
hardship on the operation of the City.
Reasonable accommodations can take many forms. The City will work with the employee to
determine what accommodation is appropriate, given the employee's unique circumstances, which
does not impose an undue hardship on the City’s operations. Employees should make a request for
reasonable accommodation to their supervisor or the Director of Finance.
DRUG & ALCOHOL-FREE WORKPLACE
To help ensure a safe, healthy, and productive work environment for our employees and others, to
protect City property, and to ensure efficient operations, the City maintains a workplace free of drugs
and alcohol.
The unlawful or unauthorized use, abuse, solicitation, theft, possession, transfer, purchase, sale, or
distribution of controlled substances (including medical or recreational marijuana), drug
paraphernalia, or alcohol by an employee anywhere on City premises, while on City business or while
representing the City, is strictly prohibited. Employees also are prohibited from reporting to work or
working while they are using or under the influence of alcohol or any controlled substances, which
may impact the employee's ability to perform their job duties or otherwise pose safety concerns,
except when the use is pursuant to a licensed medical practitioner's instructions and the licensed
medical practitioner authorized the employee or individual to report to work. However, this
exception does not extend any right to report to work under the influence of lawful recreational or
medical marijuana or to use such as a defense to a positive drug test, to the extent the employee is
subject to any drug testing requirement, except as permitted by and in accordance with applicable
law.
The City reserves the right to test any employee for the use of illegal drugs, marijuana, or alcohol.
Employees in safety-sensitive positions may be subject to regular or random drug testing. Drug or
alcohol tests may also be conducted after an accident in which drugs or alcohol could reasonably be
involved, or when behavior or impairment on the job creates reasonable suspicion of use. Under
those circumstances, the employee may be driven to a certified lab for testing at the City’s expense.
Refusal to be tested for drugs or alcohol will be treated the same as a positive test result.
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TOBACCO
Smoking or use of any tobacco products, including vaping, is prohibited in City owned buildings,
vehicles, and facilities by employees.
MEDICAL EXAMINATION
A physical examination by a qualified physician may be required by the City Manager to determine
the employee’s ability to safely and effectively perform the essential functions of their position with
or without a reasonable accommodation.
The City will select the physician to administer the examination and pay the cost. The employee is
responsible for attending the examination, and cooperating with the physician in order that the
report of examination may be delivered to the City Manager.
CITY EQUIPMENT AND SAFETY
Equipment essential in accomplishing job duties is often expensive and may be difficult to replace.
When using City equipment, employees are expected to exercise care, perform the required
maintenance, and follow all operating instructions, safety standards, and guidelines.
Employees should notify their supervisor if any equipment, machines, or tools appear to be damaged,
defective or in need of repair. Prompt reporting of loss, damage, defects, and the need for repairs
could prevent deterioration of equipment and possible injury. Supervisors can answer any questions
about the employees' responsibility for maintenance and care of equipment used on the job.
Improper, careless, negligent, destructive, or unsafe use or operation of equipment can result in
discipline, up to and including discharge.
Violation of this policy will result in corrective action, up to and including discharge.
WORKPLACE VIOLENCE
The City is strongly committed to providing a safe workplace. The purpose of this policy is to
minimize the risk of personal injury to employees and damage to City and personal property.
The City specifically discourages employees from engaging in any physical confrontation with a
violent or potentially violent individual. However, the City does expect and encourage employees to
exercise reasonable judgment in identifying potentially dangerous situations.
Prohibited Conduct
Threats, threatening language or any other acts of aggression or violence made toward or by any
employee will not be tolerated. For purposes of this policy, a threat includes any verbal or physical
harassment or abuse, any attempt at intimidating or instilling fear in others, menacing gestures,
flashing of weapons, stalking or any other hostile, aggressive, injurious, or destructive action
undertaken for the purpose of domination or intimidation. To the extent permitted by law, employees
and visitors are prohibited from carrying weapons onto City property.
Procedures for Reporting a Threat
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All potentially dangerous situations, including threats by co-workers, should be reported
immediately to any member of management and when appropriate to the Police Department. All
threats will be promptly investigated. Employees must cooperate with the investigation. No
employee will be subjected to retaliation, intimidation, or corrective action as a result of reporting a
threat in good faith under this policy.
If the City determines, after an appropriate good faith investigation, that someone has violated this
policy, the City will take swift and appropriate corrective action.
If an employee is the recipient of a threat made by an outside party, the employee should follow the
steps detailed in this section. It is important for the City to be aware of any potential danger in its
offices. The City wants to take effective measures to protect everyone from the threat of a violent act
by employees or by anyone else.
This policy does not apply to sworn police officers of the Police Department when, in the course and
scope of their official duties, they are required to respond to, control, restrain, or otherwise manage
dangerous, threatening, or violent individuals or situations. Such conduct will be governed by
applicable law, departmental policies, training, and use-of-force standards.
CITY VEHICLES AND DRIVING SAFETY
All employees authorized to drive City-owned or leased vehicles, rented or personal vehicles in
conducting business must possess a current, valid driver's license and an acceptable driving record.
Any change in license status or driving record must be reported to their supervisor immediately.
Operators of City owned and rented vehicles are responsible for the safe operation and cleanliness
of the vehicle. Accidents involving a City-owned or rented vehicle must be reported to their
supervisor immediately. Employees are responsible for any moving and parking violations and fines
that may result when operating a City provided vehicle. City provided vehicles should be operated
by the employee only. City provided vehicles may only be used for job-related travel. Smoking,
vaping, or any tobacco use is prohibited in City owned or rented vehicles. Employees and passengers
must follow all driving laws and safety rules, such as wearing seatbelts, adherence to posted speed
limits and directional signs, use of turn signals, and avoidance of confrontational or offensive
behavior while driving or riding in a City vehicle.
Cell Phone Use While Driving
Employees who drive for City business must abide by all state or local laws prohibiting or limiting
the use of cell phones while driving.
Regardless of the circumstances, including slow or stopped traffic, if cell phone use is permitted by
state or local laws while driving, employees should proceed to a safe location off the road and safely
stop the vehicle before placing or accepting a call. If acceptance of a call is absolutely necessary while
the employee is driving, they must use a hands-free option and advise the caller that they are unable
to speak at that time and will return the call shortly.
The City does not require employees to use a cell phone while driving, therefore employees who are
charged with traffic violations resulting from the use of their cell phone while driving will be solely
responsible for all liabilities that result from such actions.
33
Texting and e-mailing while driving are prohibited in all circumstances.
COMMUNICATION AND TECHNOLOGY
USE OF CITY TECHNOLOGY
The City’s communication and computer systems are intended for business purposes. This includes
voicemail, e-mail, other messaging systems, and Internet systems. Users have no legitimate
expectation of privacy regarding their use of City systems.
This policy governs the use of all IT resources and communications systems owned by or available at
the City, and all use of such resources and systems when employees access using their own devices,
including but not limited to:
Email systems and accounts
Internet and intranet access
Telephones and voicemail systems, including wired and mobile phones, smartphones,
pagers, and radios
Printers, photocopiers, and scanners
Fax machines, e-fax systems, and modems
All other associated computer, network, and communications systems, hardware,
peripherals, and software, including network key fobs and other devices
Closed-circuit television (CCTV) and all other physical security systems and devices,
including access key cards and fobs
The City IT resources and communications systems are to be used for business purposes only unless
otherwise permitted under applicable law.
All content maintained in the City IT resources and communications systems are the property of the
City. Therefore, employees should have no expectation of privacy in any message, file, data,
document, facsimile, telephone conversation, social media post, conversation, or any other kind or
form of information or communication transmitted to, received, or printed from, or stored or
recorded on City electronic information and communications systems.
The City reserves the right to monitor, intercept, and/or review all data transmitted, received, or
downloaded over City IT resources and communications systems in accordance with applicable law.
Any individual who is given access to the system is hereby given notice that the City will exercise this
right periodically, without prior notice and without prior consent.
Employees should not interpret the use of password protection as creating a right or expectation of
privacy, nor should they have a right or expectation of privacy regarding the receipt, transmission,
or storage of data on City IT resources and communications systems.
The City prohibits harassment using the City's communication and computer systems. No one may
use any communication or computer system in a manner that may be construed by others as
harassing or offensive.
34
No employee may access, or attempt to obtain access to, another employee's computer systems
without appropriate authorization.
Unauthorized duplication of copyrighted computer software violates the law and is strictly
prohibited.
Do not use City IT resources and communications systems for personal use or matters.
SOCIAL MEDIA
The City respects the right of any employee to maintain a blog or web page or to participate in a social
networking on or through websites or services such as X (formerly Twitter), Facebook, Threads,
LinkedIn, YouTube, Instagram, TikTok, SnapChat, or similar sites/services (collectively "social
media"). However, to protect the City interests and ensure employees focus on their job duties,
employees must adhere to the following rules:
Employees may not use social media during work time or at any time with City equipment or
property unless this is an essential function described in their job description.
All rules regarding confidential and proprietary business information apply in full to social media.
Any information that cannot be disclosed through a conversation, a note, or an e-mail also cannot be
disclosed through social media.
Employees may engage in lawful personal social-media activity on their own time and using their
own resources, subject to applicable law and City policies. Except when specifically authorized to
speak on behalf of the City, employees must not represent, imply, or create the reasonable impression
that their personal social-media statements are official statements of the City.
If an employee identifies the City as the employee’s employer, uses a City title or position, displays
City insignia, uniform, badge, seal, logo, equipment, vehicle, facility, or other City indicia, or otherwise
creates a reasonable possibility that a personal statement may be understood as an official City
communication, the employee should make clear that the statement is personal and does not
represent the City’s official position.
A disclaimer may be stated substantially as follows:
“The views expressed are my own and do not represent the official position of the City of Sunbury”.
Employees are not required to use any specific wording if the context otherwise makes clear that the
employee is speaking only in a personal capacity. The need for a disclaimer depends on the totality
of the circumstances, including the content of the communication, the employee’s role, the way the
employee identifies themselves, and whether a reasonable member of the public could believe the
employee is speaking for the City.
Employees may not use City social-media accounts, City email addresses, City equipment, City time,
City logos, seals, insignia, uniforms, badges, or other City resources to engage in personal political
activity, private advocacy, or personal commentary unless expressly authorized by the City and
permitted by applicable law.
35
Nothing in this policy is intended to restrict or interfere with any employee’s rights under the United
States Constitution, the Ohio Constitution, Ohio Revised Code Chapter 4117, applicable
whistleblower laws, public-records laws, anti-retaliation laws, civil-service rules, collectivebargaining agreements, or other applicable law. This policy does not prohibit employees from
speaking as private citizens on matters of public concern, reporting unlawful conduct, participating
in an investigation, or proceeding, filing a complaint or charge with a governmental agency, engaging
in protected concerted activity where applicable, or engaging in lawful political activity outside the
scope of City employment.
Employees who are authorized to communicate on behalf of the City must do so accurately,
professionally, and within the scope of their authorization. Unauthorized statements that reasonably
appear to be official City communications, misuse City resources or indicia, disclose confidential or
nonpublic information, violate the City’s anti-harassment or non-discrimination policies, or
materially interfere with City operations may result in corrective action or discipline in accordance
with applicable law, the City Charter, ordinances, civil-service rules, City policies, and any applicable
collective-bargaining agreement.
Employees may not use City logos or trademarks for commercial purposes or to endorse any product
or service.
Any conduct that is impermissible under the law if expressed in any other form or forum is
impermissible if expressed through social media. For example, posted material that is discriminatory,
obscene, defamatory, libelous, or violent is forbidden. City policies apply equally to employee social
media usage.
ARTIFICIAL INTELLIGENCE
The City recognizes that the use of artificial intelligence (AI) tools can potentially assist employees
with the performance of job duties. However, there are many risks. To ensure the protection of
confidential information and the integrity of our operations, as set forth below, all employees who
wish to use AI tools must receive approval and, if granted, comply with the best practices below. All
AI-generated outputs must be reviewed for accuracy prior to use.
Evaluation of AI tools. Employees must evaluate the utility and security of any AI tool before using
it. This includes reviewing the tool's security features, terms of service, and privacy policy. Employees
also should review the reputation of the tool developer, and any third-party services used by the tool.
But most importantly, employees must receive approval prior to using any AI tool after explaining
the way it will be used and the benefits to the City.
Protection of confidential data. In using any AI tool, employees must not upload or share any
confidential, proprietary, or protected data without prior written approval. This includes data related
to customers, community members, employees, or partners. Similarly, employees must ensure any
AI tool does not utilize confidential or copyrighted information from a third party.
Access control. Employees must not give access to any AI tools approved for City use to anyone
outside the City without prior approval and implementation of processes as required to meet security
compliance requirements. This includes sharing login credentials or other sensitive information with
third parties.
36
Compliance with security policies. Employees must apply the same security best practices we use
for all City and citizen data. This includes using strong passwords, keeping software up-to-date, and
following the data retention and disposal policies.
37
ORDINANCE NO. 2026.27
AN ORDINANCE REPEALING CHAPTER 139 OF THE SUNBURY CODIFIED
ORDINANCES AND ADOPTING A NEW EMPLOYEE HANDBOOK CONTAINING
ALL POLICIES, PROCEDURES, AND EMPLOYMENT GUIDELINES
WHEREAS, Council for the City of Sunbury has previously enacted ordinances
establishing policies, procedures and employment guidelines for the employees of the City of
Sunbury as codified in Chapter 139 of the Codified Ordinances of the City of Sunbury; and
WHEREAS, Sunbury City Council has determined a need to revise and update the
policies, procedures and employment guidelines for the employees of the City of Sunbury City of
Sunbury; and
WHEREAS, Council wishes to repeal Chapter 139 of the Codified Ordinances of the
City of Sunbury and instead approve a Sunbury Employee Handbook containing the policies,
procedures and employment guidelines for the employees of the City of Sunbury.
NOW THEREFORE, BE IT ORDAINED by the Council for the City of Sunbury,
Delaware County, State of Ohio, that:
SECTION 1: The provisions of chapter 139 of the City of Sunbury Codified
Ordinances are hereby repealed.
SECTION II: Council hereby approves the policies, procedures and employment
guidelines for the employees of the City of Sunbury contained in the Sunbury Employment
Handbook a copy of which is attached hereto as Exhibit “A”.
SECTION II: It is found and determined that all formal actions of this Council
concerning and related to the adoption of this Ordinance were adopted in open meetings of this
Council, and that all deliberations of this Council and of any of its committees that resulted in
such formal action were meetings open to the public, and in compliance with all legal
requirements including Section 121.22 of the Ohio Revised Code.
VOTE ON ORDINANCE NO. 2026.27
YEAS
NAYS
_____
_____
PASSED ___________________, 2026
________________________
Joseph St. John, Mayor
ATTEST:
__________________________________
Mindy Groves, Clerk of Council
CERTIFICATION
I hereby certify on this ___ day of ____________________________________, 2026,
that the foregoing is a true and accurate copy of the Ordinance passed at the meeting held
on______________________________________, 2026, of the City of Sunbury, County of
Delaware, State of Ohio.
_________________________________________
Mindy Groves, Clerk of Council
ORDINANCE NO. 2026.28
AN ORDINANCE AUTHORIZING THE CITY MANAGER TO EXECUTE AN
EASEMENT TO DEL-CO. WATER COMPANY, INC.
WHEREAS, City of Sunbury is the owner of lands located east of the terminus of the
dedicated portion of Middleview Drive, Sunbury, Ohio containing the wastewater treatment
plant facilities; and
WHEREAS, DEL-CO Water Company, Inc. is in need of a right of way easement, a
portion of which is temporary and a portion of which is perpetual, with the right to erect,
construct, install, lay and thereafter use, operate, inspect, repair, maintain, replace, relocate and
remove waterlines over said lands to service said property.
WHEREAS, Council wishes to execute a right of way easement to Del-Co Water
Company, Inc. to allow construction of the needed waterlines.
NOW THEREFORE, BE IT ORDAINED by the Council for the City of Sunbury,
Delaware County, State of Ohio, that:
SECTION I: That the City Manager for the City of Sunbury is authorized to execute a
right of way easement to Del-Co Water Company Inc. over the City of Sunbury lands (a draft
of said easement is attached hereto as Exhibit “A”) provided that the easement shall contain
substantially the terms of the draft easement presented to this Council, with such changes not
inconsistent with this Ordinance as shall be agreed to by the City Manager and the Director
of Law with the execution by the City Manager and the Director of Law constituting
conclusive evidence of such approval.
SECTION II: It is found and determined that all formal actions of this Council
concerning and relating to the adoption of this Ordinance were adopted in open meetings of this
Council, and that all deliberations of this Council and of any of its committees that resulted in
such formal action were meetings open to the public, and in compliance with all legal
requirements, including Section 121.22 of the Ohio Revised Code.
WHEREFORE, this Ordinance shall take effect and be in force from and after the
earliest time permitted by law.
VOTE ON ORDINANCE NO. 2026.28
YEAS
NAYS
PASSED: ____________________, 2026
_____________________________________
Joseph St. John, Mayor
ATTEST:
__________________________________
Mindy Groves, Clerk of Council
CERTIFICATION
I hereby certify on this _________ day of ________________, 2026, that the foregoing is a true
and accurate copy of the Ordinance passed at the meeting held on __________________, 2026,
of the City of Sunbury, County of Delaware, State of Ohio.
_________________________________________
Mindy Groves, Clerk of Council
RIGHT-OF-WAY EASEMENT
KNOW ALL MEN BY THESE PRESENTS, that City of Sunbury (FKA Village of
Sunbury), an Ohio Municipal corporation, hereinafter called GRANTOR, in consideration of
One Dollar ($1.00) and other good and valuable consideration paid by DEL-CO WATER
COMPANY, INC., hereinafter called GRANTEE, the receipt and sufficiency of which GRANTOR
acknowledges, does grant, bargain, sell and convey to said GRANTEE, its successors and
assigns, an easement, a portion of which is temporary and a portion of which is perpetual, with
the right to erect, construct, install, lay and thereafter use, operate, inspect, repair, maintain,
replace, relocate, and remove waterlines, as well as branch waterlines and service lines from a
waterline to the road right-of-way, and valves, fittings, meters, hydrants and other accessories
over and across the following lands owned by the GRANTORS in the State of Ohio, County of
Delaware, City of Sunbury, and more particularly described as follows, to wit:
Parcel Number
417-414-01-005-000
417-414-01-006-000
417-411-17-016-001
Legal
17-4-4 a part of farm lot 15
17-4-4 a part of farm lot 15
17-4-4 a part of farm lot 15
Acreage
26.09
0.48
5.00
which property is located to the east of the terminus of the dedicated portion of Middleview
Drive and the mailing address of the Grantor is P.O. Box 508, 9 East Granville Street, Sunbury,
Ohio 43074, together with the right of ingress and egress over the GRANTOR’S adjacent lands,
for the purpose of which the above-mentioned rights are granted.
The permanent easement hereby granted is limited to the widths as indicated in Exhibit
“A” and shall be centered on and parallel with the centerline of the water lines as finally laid and
constructed across the lands of the within GRANTORS, said lines to be constructed as near as
possible to the center of the easement as shown in Exhibit “A”.
The GRANTEE shall pay any damages which may arise to crops, as well as repair any
damages to fences, drainage or field tile, driveways, or other structures from the laying,
maintaining, operating, repairing, replacing, and final removal of said water lines and shall
grade, seed, and mulch any ground area disturbed by GRANTEE. Said damages, if not
mutually agreed upon, shall be ascertained and determined by three disinterested persons, one
thereof to be appointed by the GRANTOR, one to be appointed by the GRANTEE, and the third
appointed by the two appointed as aforesaid, and their word shall be final and conclusive.
If at any time, any governmental authority having control over public streets, highways or
rights-of-way requires GRANTEE, or its successors and assigns, to relocate any or all of the
facilities which are located along a public street, highway or right-of-way, then GRANTOR, or its
successors or assigns, will cooperate reasonably with GRANTEE, and its successors and
assigns, to relocate the affected facilities, whether in the public road right-of-way or within the
limits of this Easement, along, adjacent, and contiguous to public streets, highways or rights-ofway as they now exist or may hereafter exist. GRANTOR, its successors and assigns, further
agree that upon such relocation the area of this Easement shall be deemed modified and
relocated to the area of the affected facilities, as relocated.
The permanent easement granted herein shall be non-exclusive and allow other easements to
overlap the easement provided herein for the benefit of the GRANTOR; provided, however, the
permanent easement granted herein restricts placing sanitary or storm sewer lines within ten
feet (10’) horizontal separation and two feet (2’) vertical separation zones and other buried
utilities within a distance of five feet (5’) horizontal separation and two feet (2’) vertical
separation from the centerline of waterlines as finally laid and constructed.
This agreement, together with other provisions of this grant, shall constitute a covenant,
running with the land. This agreement shall be binding on GRANTOR and GRANTOR’S
successors and assigns. This agreement shall inure to the benefit of GRANTEE, and its
successors and assigns. The undersigned covenants that GRANTOR is the owner of the abovedescribed lands, that said lands are free and clear of all encumbrances, except mortgages,
leases, easements, and restrictions of record, and that the undersigned has authority to act on
GRANTOR’S behalf.
this
IN WITNESS WHEREOF, the said
day of
City of Sunbury have hereunto set his/her hands
, 20
.
City of Sunbury (FKA Village of Sunbury)
an Ohio municipal corporation
BY:
Printed
Title
STATE OF
COUNTY OF
.
.
The foregoing Right of Way Easement was acknowledged before me this
day of
, 20 , by
of The City of
Sunbury, an Ohio municipal corporation, on behalf of the corporation.
Notary Public
Commission Expires
Prepared by:
Del-Co Water Co., Inc.
6658 Olentangy River Road
Delaware, Ohio 43015
GENERAL WARRANTY DEED
KNOW ALL MEN BY THESE PRESENTS, that PULTE HOMES OF OHIO LLC, a
Michigan limited liability company (“Grantor”), in consideration of the sum of One Dollar ($1.00)
and other valuable consideration to it paid by the CITY OF SUNBURY, an Ohio municipal
corporation, with a tax mailing address of P.O. Box 508, Sunbury, Ohio 43074 (“Grantee”), the
receipt and sufficiency of which are hereby acknowledged, does hereby grant, with general
warranty covenants, to the said Grantee, its successors and assigns forever, the following real
estate:
See Exhibit A attached hereto and incorporated herein by this reference (the “Property”).
Delaware County Auditor’s Parcel Number: Portion of 417-420-15-001-000
Prior Instrument Reference: Book 1308, Pages 761-782, Recorder’s Office, Delaware
County, Ohio
TO HAVE AND TO HOLD the Property, with all the privileges and appurtenances
thereunto belonging, to the said Grantee, its successors and assigns forever.
SUBJECT TO all easements, restrictions, conditions, and covenants of record, all zoning
ordinances, all legal highways, and all taxes and assessments not yet payable, which Grantee
assumes and agrees to pay.
This Deed is executed and delivered by Grantor and accepted by Grantee upon the express
understanding and agreement that the Property shall be subject to the following conditions,
covenants and restrictions, all of which shall be deemed to run with the land, shall be binding upon
Grantee, its successors and assigns, and shall inure to the benefit of, and be enforceable by Grantor,
and its successors and assigns in interest ((a) through (d) below are collectively referred to herein
as the “Deed Restrictions”):
4886-0456-9929, v. 2
(a)
Grantor has the right to install a 4’ x 8’ sign, entrance features and
landscaping near Golf Course Road on the Property to identify the Price Ponds
community.
(b)
Price Ponds Homeowners’ Association, Inc. (or other homeowners
association for the Price Ponds community) shall be responsible for maintaining the
Property, and Grantee hereby grants Grantor a non-exclusive easement over the Property
to perform such maintenance.
(c)
Price Ponds Homeowners’ Association, Inc. (or other homeowners
association for the Price Ponds community) shall have the right to petition the City of
Sunbury for permission to install improvements for public use.
(d)
Any improvements to the Property shall require the prior written consent
of the.Price Ponds Homeowners’ Association, Inc. (or other homeowners association for
the Price Ponds community).
If any provision of this Deed or the application thereof to any person or circumstance
shall be determined to be invalid or unenforceable, then such determination shall not affect any
other provision of this Deed or the application of such provision to any other person or
circumstance, all of which other provisions shall remain in full force and effect.
[Signature on Following Page.]
4886-0456-9929, v. 2
IN WITNESS WHEREOF, the said Grantor has caused this Deed to be executed and
delivered by its duly authorized officer this ______ day of ________________, 2026.
PULTE HOMES OF OHIO LLC,
a Michigan limited liability company
By: _________________________________
Matthew J. Callahan, Division Vice
President Land Acquisition
STATE OF OHIO
COUNTY OF FRANKLIN, SS:
The foregoing instrument was acknowledged before me this _____ day of
___________________, 2026, by Matthew J. Callahan, the Division Vice President Land
Acquisition of Pulte Homes of Ohio LLC, a Michigan limited liability company, on behalf of the
limited liability company.
______________________________
Notary Public
This instrument prepared by:
Gentry Law Group, LLC
David G. Gentry, Esq.
25 North Street
Dublin, Ohio 43017
[email protected]
4886-0456-9929, v. 2
EXHIBIT A
Legal Description
Situated in the State of Ohio, County of Delaware, and City of Sunbury:
Being Lot Two Thousand Two Hundred Seventy-Five (2275) as the same is numbered, labeled
and delineated upon the recorded plat thereof of PRICE PONDS SECTION 1, of record in
Official Record 1988, Pages 1175-1179, recorded at Instrument No. 2022-00026023, Recorder’s
Office, Delaware County, Ohio.
4886-0456-9929, v. 2
ORDINANCE NO. 2026.29
AN ORDINANCE ACCEPTING THE TRANSFER OF PLATTED LOT 2275 IN PRICE
PONDS SEC 1, CONSISTING OF 10.296+/- ACRES OF LAND LOCATED IN
SUNBURY, DELAWARE COUNTY, FROM PULTE HOMES OF OHIO, LLC.
WHEREAS, Pulte Homes of Ohio LLC is the owner of land located on Mill Stone
Drive, Sunbury, Ohio, as described in Instrument # 202200026023, Delaware County Official
Records, and
WHEREAS, Council wishes to accept a general warranty deed for Council wishes to
accept a general warranty deed for lot Two Thousand Two Hundred Seventy Five (2275) in Price
Ponds Section 1 owned by Pulte Homes of Ohio, LLC..
NOW THEREFORE, BE IT ORDAINED by the Council for the City of Sunbury,
Delaware County, State of Ohio, that:
SECTION I: That the City Manager for the City of Sunbury is authorized to accept a
general warranty deed for Council wishes to accept a general warranty deed for lot Two
Thousand Two Hundred Seventy Five (2275) in Price Ponds Section 1 from Pulte Homes of
Ohio, LLC (a draft of said deed is attached hereto as Exhibit “A”) provided that the deed
shall contain substantially the terms of the draft deed presented to this Council, with such
changes not inconsistent with this Ordinance as shall be agreed to by the City Manager and
the Director of Law with the acceptance or said deed by the City Manager and the Director
of Law constituting conclusive evidence of such approval.
SECTION II: It is found and determined that all formal actions of this Council
concerning and relating to the adoption of this Ordinance were adopted in open meetings of this
Council, and that all deliberations of this Council and of any of its committees that resulted in
such formal action were meetings open to the public, and in compliance with all legal
requirements, including Section 121.22 of the Ohio Revised Code.
WHEREFORE, this Ordinance shall take effect and be in force from and after the
earliest time permitted by law.
VOTE ON ORDINANCE NO. 2026.29
YEAS
NAYS
PASSED: ____________________, 2026
_____________________________________
Joseph St. John, Mayor
ATTEST:
__________________________________
Mindy Groves, Clerk of Council
CERTIFICATION
I hereby certify on this _________ day of ________________, 2026, that the foregoing is a true
and accurate copy of the Ordinance passed at the meeting held on __________________, 2026,
of the City of Sunbury, County of Delaware, State of Ohio.
_________________________________________
Mindy Groves, Clerk of Council
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