The Docket · Government Meeting · DKT-2026-001830

On the agenda: Middletown meeting — Flock Safety (Apr 7)

Past ⚠ Agenda Watch Middletown, Ohio · Tuesday, April 7, 2026 — 6 months ago

About this record

The published agenda for the April 7, 2026 meeting contains: "Flock Safety", "Flock camera". The meeting has passed. The agenda stays here as a permanent public record.

WhenTuesday, April 7, 2026
Check the agenda document for the meeting time.

WhereMiddletown, Ohio

Money$279,000 was at stake

On the record“Flock Safety”“Flock camera”

The agenda — from the public record

Government public record — the text of the published document (large document; partial archive — read the original for the complete record), archived October 4, 2026. Gold highlighting of key terms is ours, not the original’s. Read the original document ↗

92 pages · scroll to read

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1. April 7, 2026 Agenda
Documents:
20260407 AGENDA.PDF
1.I. April 7, 2026 Workbook
Documents:
04-07-2026 WORKBOOK.PDF
1.II. April 7, 2026 Legislation Approved By City Council
Documents:
20260407 LEGISLATION APPROVED BY CITY COUNCIL .PDF

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MIDDLETOWN CITY COUNCIL AGENDA
Tuesday, April 7, 2026
CITY COUNCIL BUSINESS MEETING – 5:30 PM – COUNCIL CHAMBERS – LOWER LEVEL
MOMENT OF MEDITATION/PLEDGE OF ALLEGIANCE TO THE FLAG/ ROLL CALL
PROCLAMATION-National Public Health Week
PUBLIC HEARING -Community Development Block Grant (CDBG) PY26 Annual Action Plan
CITIZEN COMMENTS
COUNCIL COMMENTS
CITY MANAGER REPORTS
CONSENT AGENDA. . . Matters listed under the Consent Agenda are considered to be routine and will
be enacted by one motion and one vote of consent. There will be no separate discussion of these
items. If discussion is desired, that item will be removed and considered separately.
a) Approve City Council Minutes of January 20, March 19, April 9, June 18, and September 3,
2024, January 25, April 1, July 15, August 5, August 19, September 2, and September 16,
2025 and March 17, 2026
b) Receive and file the following board and commission minutes:
Planning Commission- November 13, 2025, January 14, January 22, February 11, 2026
Architectural Review Board Meeting Minutes - January 29, 2026
Board of Health- February 10, 2026
Historic Commission- February 19, 2026
c) Confirm the appointment of April Cromer to the position of Assistant Finance Director in the
Department of Finance and the appointment of Evin Smith to the position of Firefighter
Paramedic in the Department of Public Safety, Division of Fire.
d) Confirm the conditional appointment of Haley Coffey to the position of Dispatcher in the
Department of Public Safety, Division of Police and the conditional appointment of Joshua
Cornett to the position of Code Specialist in the Community & Economic Development
Department
e) Confirm the promotional appointment of Evan Rainey to the position of
Equipment Operator in the Department of Public Works & Utilities, Division of Grounds
Maintenance and the promotional appointment of Matthew Salyers to the
position of Equipment Operator in the Department of Public Works & Utilities, Division of
Stormwater Maintenance.
f) Receive and file Oaths of Office for Alyssa Bowles, Wyatt Duff, Gayle Gilbert and Thomas
Smith
MOTION AGENDA
a) To approve a contract with Mohon Industrial Coatings of Beechmont, KY, in the amount of
$279,000 for the cleaning and coating/blasting of the primary clarifier at the Water Treatment
Plant.
b) To authorize the City Manager to enter into a contract with Trade 31, LLC to proceed with the
replacement of the 4th Floor Windows at the City Building in an amount not to exceed
$815,500.00.

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MIDDLETOWN CITY COUNCIL AGENDA
Tuesday, April 7, 2026
c) To authorize the City Manager to enter into an agreement with O’Rourke Wrecking Company
to provide soil remediation and final grading at the Middletown Paperboard site in an amount
not to exceed $576,505.00.
d) To approve contracts to mow various city properties for the three-year period of 2026, 2027
and 2028 as follows:
Group

Contractor

2026

Clayton Property Solutions

$100,075

$100,075 $100,075

$300,225

Clayton Property Solutions

$ 37,375

$ 37,375 $ 37,375

$112,125

III

GroundsPRO, LLC

$ 59,525

$ 59,525 $ 59,525

$178,575

H.D LawnCare

$ 77,450

$ 77,450 $ 82,075

$236,975

Clayton Property Solutions

$ 76,125

$ 76,125 $ 82,075

$228,375

Clayton Property Solutions

$170,100

$170,100 $170,100

$510,300

$520,650

$520,650 $525,275

$1,566,575

Total

2027

2028

3-Year Total

e) To authorize the City Manager to grant a drainage easement to Gateway Lofts Middletown,
LLC on a city owned parcel identified as Open Space Lot 10 on the Renaissance Pointe Phase
2 Plat.
EXECUTIVE SESSION – Under the authority of O.R.C. 121.22 (G) (8) To consider confidential
information related to the marketing plans, specific business strategy, production techniques, trade
secrets, or personal financial statements of an applicant for economic development assistance, or
to negotiations with other political subdivisions respecting requests for economic development
assistance, provided that both of the following conditions apply:
(a) The information is directly related to a request for economic development assistance that is to be
provided or administered under any provision of Chapter 715., 725., 1724., or 1728. or sections
701.07, 3735.67 to 3735.70, 5709.40 to 5709.43, 5709.61 to 5709.69, 5709.73 to 5709.75, or
5709.77 to 5709.81 of the Revised Code, or that involves public infrastructure improvements or the
extension of utility services that are directly related to an economic development project.
(b) A unanimous quorum of the public body determines, by a roll call vote, that the executive session
is necessary to protect the interests of the applicant or the possible investment or expenditure of
public funds to be made in connection with the economic development project.
LEGISLATION
1.

Ordinance No. O2026-10, an ordinance changing the zoning classification for two parcels
located at 1301 South Marshall Road from R-4p (Planned Development District) to B-2
(Community Business District). (Second Reading)

Ordinance No. O2026-11, an ordinance establishing a procedure for and authorizing a contract
between the City and Middletown Industrial Technologies, LLC for the sale of city owned property

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MIDDLETOWN CITY COUNCIL AGENDA
Tuesday, April 7, 2026
located on Hook Drive, known as Butler County parcel number Q6511026000021. (Second
Reading)
3.

Resolution No. R2026-09, a resolution authorizing the city manager to apply for and enter into
a grant agreement with the Federal Aviation Administration and Ohio Department of
Transportation Office of Aviation for the “Ramp Expansion Jets Hangar Design” project at
Middletown Regional Airport and declaring an emergency.

Ordinance No. O2026-12, an ordinance authorizing an amendment to the development
agreement between the City and Ohio Regional Constructors, LLC for the development of the
former Roosevelt School site and declaring an emergency.

Ordinance No. O2026-13, an ordinance authorizing a development agreement regarding the
sale of city owned property known as the Manchester Hotel and Sonshine Building for
redevelopment to The Manchester Apts., LLC, and declaring an emergency.

Ordinance No. O2026-14, an ordinance amending ordinance O2015-081 passed by the City of
Middletown on December 15, 2015; to remove certain parcels from the Towne Mall TIF and
declaring an emergency.

Ordinance No. O2026-15, an ordinance to create a TIF area pursuant to Section 5709.40(b) of
the Ohio Revised Code; declare improvements to certain parcels of real property located in the
TIF area to be a public purpose; exempt from real property taxation 100% of those improvements;
require the owners of those parcels to make service payments in lieu of taxes; establish a
municipal public improvement tax increment equivalent fund for the deposit of the remainder of
those service payments; specify the public infrastructure improvements to be made within the
TIF area that directly benefit those parcels; and declaring an emergency

Resolution No. R2026-10, a resolution to make adjustments to appropriations for current
expenses and other expenditures of the City of Middletown, Counties of Butler and Warren, State
of Ohio, for the period ending December 31, 2026 and declaring an emergency. (Various Funds
– Garage Charges)

Ordinance No. O2026-16, an ordinance establishing a procedure for and authorizing a contract
with Morris Heating & Cooling, Inc. to replace the HVAC system at the Water Reclamation Facility
Administration Building and declaring an emergency. (No action requested until April 21, 2026)

10. Ordinance No. O2026-17, an ordinance authorizing the extension of an agreement with Bull’s
Run Arboretum, now known as Bull’s Run Nature Sanctuary and Arboretum, for the use of
property owned by the city as an arboretum for the benefit of the public and declaring an
emergency. (First Reading)
11. Ordinance No. O2026-18, an ordinance amending Section 1436.01 (International Property
Maintenance Code Adopted) of the Codified Ordinances. (First Reading)
12. Ordinance No. O2026-19, an ordinance amending Chapter 874 (Garage Sales) of the Codified
Ordinances (First Reading)

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MIDDLETOWN CITY COUNCIL AGENDA
Tuesday, April 7, 2026
13. Ordinance No. O2026-20, an ordinance establishing a procedure for and authorizing an
extension of the contract with Quality Publishing Co., Inc. to design, print and mail a quarterly
community newsletter. (First Reading)
14. Ordinance No. O2026-21, an ordinance providing for the issuance and sale of notes in the
maximum principal amount of $5,500,000, in anticipation of the issuance of bonds, for the
purpose of paying the costs of designing, engineering, constructing, acquiring, renovating and
improving various municipal infrastructure permanent improvements for the Renaissance Arena
District Project, including water mains, sanitary sewers and storm sewers, public roads and
streets and related curbs and gutters, grading, landscaping and otherwise improving the sites
thereof, and equipment and appurtenances as may be necessary in connection therewith. (First
Reading)
15. Resolution No. R2026-11, a resolution ensuring compliance with the Land and Water
Conservation Fund Project 39-00517 and establishing policy for open space utilization at
Lefferson Park. (First Reading)
UNFINISHED BUSINESS
NEW BUSINESS

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Page 7 of 92

Contractor

2026

Clayton Property Solutions

$100,075

$100,075 $100,075

$300,225

Clayton Property Solutions

$ 37,375

$ 37,375 $ 37,375

$112,125

III

GroundsPRO, LLC

$ 59,525

$ 59,525 $ 59,525

$178,575

H.D LawnCare

$ 77,450

$ 77,450 $ 82,075

$236,975

Clayton Property Solutions

$ 76,125

$ 76,125 $ 82,075

$228,375

Clayton Property Solutions

$170,100

$170,100 $170,100

$510,300

$520,650

$520,650 $525,275

$1,566,575

Total

2027

2028

3-Year Total

Ordinance No. O2026-11, an ordinance establishing a procedure for and authorizing a contract
between the City and Middletown Industrial Technologies, LLC for the sale of city owned property

Page 8 of 92

MIDDLETOWN CITY COUNCIL AGENDA
Tuesday, April 7, 2026
located on Hook Drive, known as Butler County parcel number Q6511026000021. (Second
Reading)
3.

Ordinance No. O2026-14, an ordinance amending ordinance O2015-081 passed by the City of
Middletown on December 15, 2015; to remove certain parcels from the Towne Mall TIF and
declaring an emergency.

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Page 10 of 92

PRESENTATION

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National Public Health Week Proclamation
Whereas, the week of April 6, 2026, is National Public Health Week and the theme is “Ready. Set. Action!” highlighting that
public health actions occurring through scientific discoveries, legislation and community initiatives have significantly improved
the health of all Americans; and
Whereas, significant strides have been made in public health since the inception of National Public Health Week in 1994,
including the following public health successes:
(1) childhood mortality, which was at a rate of 13.8 deaths per 1,000 live births in 1994, has now fallen to 5.4 deaths per 1,000
live births due to vaccines, better health care access and nutrition;
(2) smoking rates, which were as high as 25.5% among U.S. adults in 1994, have now fallen to 11.4 % due to comprehensive
smoke-free policies, public awareness campaigns and taxation of tobacco products;
(3) deaths due to HIV/AIDS, which peaked in 1994 at 49,095 AIDS-related deaths that year in the U.S., have dropped
significantly with Antiretroviral therapy ensuring most people with HIV can live normal lifespans and prevention tools like
PrEP significantly reduce transmission;
(4) mental health awareness and treatment, with 40% of people with mental health conditions being untreated in 1994, has
progressed with increased awareness, parity laws and integration into primary care, which have expanded access to mental
health services and reduced treatment gaps;
(5) lead poisoning, with 4.4% of U.S. children having elevated blood lead levels in 1994, has now fallen to less than 0.5% due
to policies banning leaded gasoline and reducing lead in paint, pipes and water systems;
(6) health impacts of climate change such as rising heat-related deaths were underrecognized before the new millennium but
are now being mitigated by actions such as public health campaigns, local adaptation plans including cooling centers and
other preparedness plans to protect the public from extreme weather, wildfires and other regional threats;
(7) pandemic preparedness has improved rapidly, especially led by scientific advancement including mRNA technology and
global vaccine deployment, and communities have increased investments in infrastructure, stockpiles and global
surveillance — all of which must be sustained; and
Whereas, racial and ethnic minority populations in the United States continue to experience disparities in the burden of illness
and death as compared with the entire population of the United States; and
Whereas, a person’s health status can differ drastically by ZIP code due to differences in the built environment,
environmental quality, community context, access to healthy food, access to education and access to health care; and
Whereas, public health professionals help communities prevent, prepare for, withstand and recover from the impact of a full
range of health threats, ranging from infectious disease outbreaks to natural disaster preparedness; and
Whereas, efforts to adequately support public health and the prevention of disease and injury can continue to transform a
health system focused on treating illness into a health system focused on preventing disease and injury and promoting
wellness.
NOW, THEREFORE, I, Elizabeth Slamka, Mayor of the City of Middletown, by virtue of the authority vested in me by the
laws of [city, state or locality], do hereby proclaim the week of April 6-12, 2026, as National Public Health Week in the City of
Middletown and call upon the people of Middletown to observe this week by helping our families, friends, neighbors, coworkers and leaders to recognize the contribution of scientists, local, city and state legislators, community activists, including
public health workers in (1) adopting initiatives that have significantly improved the health and longevity of the people of our
state and (2) encouraging continual vigilance to promote health and well-being for all citizens, as the theme states, “Ready. Set.
Action!”
IN WITNESS WHEREOF, I, hereunto set my hand and cause this seal to be affixed this 7 th day of April 2026.
____________________________
Elizabeth Slamka, Mayor

_________________________
Attest: Clerk of Council

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PUBLIC
HEARING

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STAFF REPORT
For the business meeting of April 7, 2026

_______________________________________________________________________________________
DATE:

March 12, 2026

TO:

Ashley Combs, City Manager

FROM:

Jacob Schulte, Assistant Director, Community & Economic Development

PREPARED BY:

Michalla Perkins, Program Manager, Community & Economic Development

PY26 Annual Action Plan Public Hearing for the Community Development Block Grant (CDBG)
PURPOSE
The purposes for the Public Hearing for the Community Development Block Grant (CDBG) PY26 Annual
Action Plan are as follows:
Community Participation: The primary purpose is to engage citizens, stakeholders, and community
organizations in the decision-making process regarding the allocation of CDBG funds. These funds are used
for various projects, such as affordable housing, public services, infrastructure improvements, and economic
development in low- and moderate-income areas.
Transparency: A public hearing ensures that the process is transparent and that decisions regarding the use
of federal funds are made openly and in consultation with the people who will be directly impacted by the
funding.
Feedback and Input: The hearing allows community members to provide feedback on proposed projects,
programs, and priorities in the Annual Action Plan. This input helps local governments refine their
strategies to best address the community's needs.
Compliance with Federal Requirements: The U.S. Department of Housing and Urban Development (HUD)
mandates public participation in the development of the Consolidated Plan and Annual Action Plan.
Holding public hearings is one of the ways local governments can meet HUD's regulatory requirements for
citizen involvement in the planning process.
BACKGROUND AND FINDINGS
CDBG Consolidated Plan: This is a multi-year strategy document that outlines the local government's goals,
priorities, and strategies for using federal funds from HUD. The Consolidated Plan is updated every five
years and includes an assessment of the housing and community development needs of the jurisdiction, as
well as a plan for addressing those needs.
Annual Action Plan: This is a more detailed document, submitted annually, that outlines the specific
projects and programs to be funded in the upcoming year. It is a subset of the broader Consolidated Plan and
includes the specific allocation of CDBG funds, timelines, and measurable outcomes for each project.
The City of Middletown through its Community & Economic Development Department and its Consultant
(Community Development Professionals) has invited nonprofit organizations to submit proposals for
Community Development Block Grant (CDBG) funds for projects, programs and activities that will benefit
residents of the City of Middletown and assist the City to fulfill goals and outcomes consistent with its most
recent Consolidated Plan. The Submission Deadline was at 4:00 p.m. Friday, January 23, 2026. 10

Page 14 of 92

applications were received by the City for CDBG funding requests.
The four priorities outlined in the 2025-2029 Consolidated Plan are:
1) Neighborhood revitalization, including improving public infrastructure, beautifying neighborhoods, code
enforcement and emergency repair in LMI neighborhoods.
2) Supportive services that provide opportunity for Middletown residents to thrive, including services for
children and youth, elderly, and wraparound services for persons experiencing homelessness.
3) Economic development, including business growth and development and downtown revitalization
4) Housing availability and affordability for LMI households including those who are unhoused.
The program year will start May 1, 2026 and run through April 30, 2027 with funds anticipated to be
released by HUD and available for reimbursement to subrecipients on or around August 1, 2026. Please see
the attached RFP: “City of Middletown Subrecipient Grant Application 2026-27”
ALTERNATIVES
If a city does not hold a public hearing for the Annual Action Plan, it risks violating federal regulations,
losing access to crucial funding, damaging its relationship with the community, and facing legal or financial
consequences.
FINANCIAL IMPACTS
HUD has not yet announced the final allocations for FY2026 but based on previous allocation the City is
estimating its FY 2026-2027 CDBG Allocation from HUD to City of Middletown to be $695,797. Please
see the attached RFP: “City of Middletown Subrecipient Grant Application 2026-27” for a detailed
breakdown and explanation.

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CITIZEN
COMMENTS

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COUNCIL
COMMENTS

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CITY MANAGER
REPORTS

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CONSENT
AGENDA

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MIDDLETOWN, OHIO

January 20, 2024

At 8:00 a.m., Mayor Slamka called the City Council Meeting to order at Central
Connections, 3907 Central Avenue, Middletown, Ohio 45044.
Roll Call

City Council Members present: S. West, P. Horn, E. Slamka, J. Carter, Z. Ferrell.

Receive & File Special
Meeting Documents

Mr. Horn moved to receive and file the special meeting documents. Mr. West
seconded. Motion carried. Ayes: Mrs. Carter, Mr. West, Mr. Horn, Ms. Slamka, Mr.
Ferrell.

City Manager Introduction

City Manager Lolli emphasized that the central goal for Middletown is to become a
better place through collaboration among city staff, council, and the community,
guided by the belief that collective effort creates strength. He explained that this
vision is reflected in the city’s budget and strategic planning for 2024, focusing on
maintaining financial stability, delivering excellent services, and promoting safe and
healthy living. He highlighted efforts to build community pride by creating more
activities and events for residents and visitors, such as new community
programming and the city’s first St. Patrick’s Day parade, while also advancing
improvements through the parks master plan. Lolli stressed the importance of
reliable infrastructure and services, including clean water, effective snow removal,
public safety, and ongoing street improvements supported by the paving levy. He
also pointed to neighborhood revitalization efforts, particularly in targeted census
areas, and the importance of strengthening the local economy by supporting
existing businesses and attracting new ones. Additional priorities include expanding
arts, recreation, and housing opportunities, potentially restoring a Recreation
Department, adding Wi-Fi in major parks, and upgrading financial software systems
to improve efficiency. He underscored the importance of investing in city employees
by fostering a positive work environment where staff feel valued and committed to
serving the community, describing this shared commitment as the “Middletown
pact.” He concluded by outlining the meeting agenda, which includes discussions
on city finances and ARPA funds, economic development, housing and
neighborhood revitalization, parks planning, homelessness, substance abuse and
mental health, fire station construction, and a recent police review study.

City Finance
Update/Including General
Fund/ARPA Monies

Assistant City Manager Nathan Cahall provided a financial update covering both the
General Fund and ARPA (American Rescue Plan Act) monies. He explained that his
remarks would focus on two key areas: a brief overview of the General Fund at the
end of the last fiscal year and guidance needed from Council regarding allocation
of the remaining ARPA funds. As of the end of November, the City’s General Fund
balance was just under $23 million. The City is currently finalizing year-end closeout
and completing bank reconciliations. This balance represents approximately 45%
of General Fund expenditures based on the 2024 budget. In practical terms, the
City maintains nearly half a year’s worth of operating reserves, providing a cushion
to absorb potential revenue shortfalls or fund unplanned expenses. The balance is
expected to increase modestly once December figures are finalized, primarily due
to end-of-year transfers from the Income Tax Fund into the General Fund that are
not yet reflected in the November total. Since 2020, General Fund revenues have
grown by approximately 10%, which Cahall characterized as a positive trend. He
emphasized, however, the importance of reviewing the City’s current fund balance
policy as Council considers future financial decisions and investments. Mr. Cahall
reviewed the existing policy established by a prior City Council, which set a 20%
carryover balance target. Any funds above that threshold were to be transferred to
the Capital Improvement Fund for infrastructure and capital projects. While this
policy was last meaningfully implemented around 2021, it has been deferred over
the past two fiscal cycles. He noted that one challenge with the policy is the
requirement for Council to identify specific capital projects at the time of transfer,
which has limited its practical implementation. As a result, the General Fund
balance has continued to grow. He explained that a 20% reserve equates to
approximately 75 days of operating cash. In a scenario with no incoming revenue,
the City could continue meeting its financial obligations for that period. He also
noted that a fund balance of 15% would place the City on fiscal watch by the Auditor
of State. Mr. Cahall further emphasized the importance of establishing a clear
General Fund balance goal. The City’s bond rating was upgraded by Moody's
Investors Service to Aa1 approximately 18 months ago and was maintained during
the City’s most recent bond issuance. He stated that two primary factors contributed
to both the upgrade and continued strong rating: sustained growth in income tax
collections—particularly since the COVID-19 pandemic—and a strong General Fund
reserve balance. These factors have positioned the City favorably compared to peer
communities in southwestern Ohio and the broader Midwest. Based on these
considerations, staff recommended that Council evaluate revising its fund balance

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MIDDLETOWN, OHIO

January 20, 2024

policy to target a reserve level of approximately 40%. Maintaining this level would
support the City’s bond rating while providing flexibility to address unforeseen
challenges or pursue strategic opportunities. Mr. Cahall reiterated that General
Fund revenues continue to grow consistently year over year, driven primarily by
income tax collections, with additional contributions from property tax millage, fees,
permits, and fines. He noted that if Council adopts a 40% reserve target,
approximately $3.6 million could be made available for capital projects or other
initiatives through a supplemental appropriation to the 2024 budget. Council
discussion followed regarding reserve levels, debt strategy, and competing
priorities. Members debated the balance between maintaining higher reserves and
investing in staffing, public safety, and economic development. Questions were
raised about whether reducing reserves to approximately 30% could still maintain
financial stability while freeing resources for immediate needs, including hiring
additional police officers. Mr. Cahall emphasized that these decisions are policy
choices for Council and noted that budget development involves both technical
analysis and judgment. He also cautioned that rating agencies consider risks,
including the City’s reliance on a relatively small number of large employers for
income tax revenue. Council members discussed financial trade-offs, including the
difference between investment returns (approximately 3%) and borrowing costs
(approximately 4.5%–5%), and whether excess reserves could be used to pay down
debt or increase operating capacity. Cahall explained that existing debt structures
include call provisions that allow for future refinancing or partial repayment when
market conditions are more favorable. Additional discussion focused on the City’s
ability to execute projects, with concerns raised about staffing capacity and the
need to invest in personnel to implement Council priorities effectively. Council
expressed interest in a balanced approach that maintains strong reserves while
allowing for strategic investments in workforce, infrastructure, and economic
development. Council requested additional information to support future decisions,
including peer benchmarking, historical bond rating analysis, and five-year financial
projections. Mr. Cahall indicated that staff would return with this information, along
with potential staffing plans and funding strategies. The discussion then
transitioned to ARPA funds. Mr. Cahall clarified that while ARPA funding has
supported certain expenditures, it has not been the primary driver of General Fund
growth. He emphasized that most ARPA-funded projects to date have been one-time
in nature and have not created significant ongoing operational costs. The City has
received just under $19 million in ARPA funds. Approximately $1 million remains
unallocated, while roughly $4 million has been earmarked but may not be fully
encumbered by federal deadlines. These funds include allocations for downtown
redevelopment, neighborhood revitalization, and nonprofit support. Mr. Cahall
noted that ARPA funds must be encumbered by year-end and outlined an alternative
option of using revenue replacement, which would allow funds to be applied to
eligible General Fund expenses such as public safety. This approach would preserve
flexibility and extend the timeline for final allocation decisions. Council discussed
potential uses for remaining ARPA funds, including neighborhood revitalization,
economic development, and community support initiatives. Members emphasized
the importance of defining “neighborhood revitalization” and ensuring funds are
deployed effectively. Ideas included cleanup efforts, housing improvements, and
targeted investments in underserved areas. Challenges related to vacant and
blighted properties were also discussed, particularly those involving private
ownership and limitations on tax foreclosure processes in Butler County, Ohio. There
was general agreement to establish a task force, with Council representation, to
help guide ARPA investment decisions—particularly for neighborhood revitalization
efforts. Staff indicated that such a group could be mobilized quickly and that a
preliminary plan could be presented to Council by mid-February. Council also
expressed support for considering revenue replacement as a strategy to maintain
flexibility while developing a comprehensive plan. Staff recommended finalizing any
such approach by April or May to allow sufficient time for implementation. The
discussion concluded with consensus on the need for a coordinated, strategic
approach to ARPA funding that incorporates community input, staff expertise, and
Council priorities to ensure timely and effective use of remaining funds.
Central Connections/SCC
Task Force Presentation

The City acquired the Central Connections facility using ARPA funds. The Middletown
Senior Center Task Force, composed of local business leaders and represented by
Bob Nolan provided a historical overview of the property, explaining that it was originally acquired by a nonprofit in 2002, supported by a voter-approved levy in 2012
and renewed in 2017, before that levy failed in 2022. Financial instability followed,
leading to the dismissal of the executive director and ultimately the City’s purchase
of the facility in 2023 for approximately $1.8 million. The task force emphasized its
central conclusion that Middletown’s senior population deserves both a dedicated
facility and continued programming. It outlined several options for Council, beginning with the current model in which the City operates the center with minimal staffing—one part-time employee—and heavy reliance on volunteers, resulting in limited

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MIDDLETOWN, OHIO

January 20, 2024

hours and programming at an annual cost of about $150,000. Restoring full programming and expanded hours would require additional staffing and increase costs
to approximately $450,000 to $500,000 annually, not including capital improvements. A third option involved leasing the facility to an outside operator, which the
task force identified as a potentially more sustainable solution. The task force highlighted the building’s significant untapped potential, noting its attractive main gathering space, commercial-grade kitchen, office areas, and multiple multipurpose
rooms. While leasing portions of the facility to multiple tenants was considered, it
was ultimately discouraged due to the cost and complexity of dividing the space and
coordinating shared use. Instead, the task force recommended leasing the entire
26,000-square-foot facility to a single operator. Due to deed restrictions limiting
commercial uses, the property would likely command a lower lease rate and be best
suited for a nonprofit organization, which could reinvest any revenue generated—
particularly from events—back into senior programming. As a result, the task force
recommended issuing a Request for Proposals (RFP) to identify an operator capable
of managing the facility as both a senior center and event venue. The option of selling the property was also analyzed but deemed impractical. Although the building’s
replacement cost exceeds $8 million, market constraints and deed restrictions
would likely limit its sale price to between $1 million and $2.5 million, far below its
estimated intrinsic value of $4.5 to $5 million. Selling the facility would also require
relocating senior programming, resulting in additional annual lease costs of
$75,000 to $100,000 and significant build-out expenses ranging from $500,000
to potentially $3 million for a new facility. The task force noted that few suitable
alternative sites exist within the city due to zoning, parking, and safety concerns.
Additionally, selling the property would reduce the City’s control over its use and
disrupt the current model that allows for multiple simultaneous activities. Given
these factors, the task force concluded that retaining ownership and pursuing a
single-operator lease through an RFP process is the most viable and sustainable
option. Both City staff and the local business community agreed that while providing
services to seniors is essential, it is not sustainable for the City to operate the facility
long term. The task force emphasized that although the City acted appropriately in
acquiring the property, ongoing municipal management is not desirable. It also
noted that taxpayers have invested approximately $9–10 million into the facility over
time and selling it at a significantly lower price would not recoup that investment
and could ultimately increase the financial burden. Retaining the property preserves
its value as a community asset, particularly given its recent renovations, 600-person
capacity, and ability to host large events while supporting diverse programming. By
securing a third-party operator, the City could maintain services, generate revenue,
and potentially eliminate the need for additional taxpayer funding while still retaining access to the facility for civic use. During Council discussion, members expressed appreciation for the task force’s work and broadly supported the recommendation to pursue a single-operator model through an RFP. There was particular
interest in identifying a vetted, experienced nonprofit operator, with suggestions to
require regular public financial reporting to ensure transparency. However, Nolan
cautioned against making the RFP too restrictive, as doing so could limit the number
of viable applicants. He noted that the City may receive only a small number of proposals and that some may come from for-profit entities or newer organizations transitioning to nonprofit status, given the complexity of obtaining 501(c)(3) designation. While this introduces some risk, the City’s financial exposure would remain
relatively limited compared to directly operating the facility. Timing was identified as
a critical concern, as delays in issuing the RFP could result in missed revenue opportunities, particularly during peak event seasons. Council members acknowledged that some initial City investment might be necessary to help an operator establish operations and rebuild programming. While a well-known nonprofit could
bring immediate credibility and partnerships, Nolan emphasized that operational
realities—such as staffing shortages and unprofitable service contracts—mean that
an operator may need to focus first on generating revenue through events before
expanding services. The discussion also addressed risks related to newer organizations, including the possibility of failing to secure nonprofit status, though Nolan
noted that properly structured applications are typically successful. Ultimately,
Council members agreed that while there is some urgency, the process must still be
thorough to ensure the right operator is selected. There was consensus that the City
will incur costs regardless of the approach, so the focus should be on investing strategically to achieve long-term sustainability. The task force reiterated that the City
should retain ownership of the property to preserve it as a community asset and
mitigate future risks. Additional discussion clarified that combining senior center
programming with event rentals is a common model, though this facility’s size allows for simultaneous activities without disruption, making it particularly well-suited
for dual use. Deed restrictions limiting the property to community-oriented purposes
further reinforced the case against selling. In closing, Council indicated general support for moving forward with an RFP to secure a single operator while maintaining
flexibility in how the facility is managed. Immediate operational needs were also

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discussed, including repairs to major systems such as the boiler, parking lot maintenance, and other structural updates. The City is considering hiring a temporary manager at a modest monthly cost to stabilize day-to-day operations during the transition period. There was also discussion of setting aside future lease revenue in a
dedicated fund for capital improvements. Overall, the consensus was that the facility represents a valuable community asset with significant potential, and that retaining ownership while transitioning operations to a capable third party offers the best
path forward for both fiscal responsibility and service to Middletown’s senior population.
Economic Development
Update

Assistant Director of Economic Development Lisha Morland introduced the session
by shifting the discussion toward a broader understanding of economic development, engaging Council members to define the concept through their perspectives,
which included business growth, attracting new investment, supporting existing employers, and enhancing overall quality of life. She affirmed that economic development encompasses all of these elements and has evolved into a multifaceted, interconnected process. Reflecting on 2023, she emphasized the importance of business retention and expansion (BRE) as a core strategy, noting that the City engaged
with approximately 75 local businesses to better understand their needs, workforce
challenges, and growth opportunities. She explained that much of Middletown’s
economic strength comes from supporting its existing employers, as a significant
share of revenue is often generated by a relatively small portion of businesses. Morland also described the structured nature of business attraction, where opportunities typically come through regional partners like JobsOhio rather than direct outreach. Of the roughly 125 Requests for Information (RFIs) received in 2023, only 25
could be pursued, largely due to limited availability of large-scale industrial sites.
She stressed the importance of collaboration across departments and regional organizations in preparing the city for investment, including infrastructure, housing,
public safety, and amenities, while reinforcing that Middletown’s long-term strategy
should align with its identity as a manufacturing-based community and focus on
diversified growth rather than reliance on a single major employer. Ms. Morland reiterated that Middletown has historically been, and will continue to be, a manufacturing-driven community. She explained that the City was unable to respond to 92
RFIs primarily due to insufficient acreage or building space, while a smaller number
were excluded due to unique requirements or external constraints. The RFI process,
she noted, is highly structured and often automated, eliminating communities that
fail to meet strict criteria, which makes maintaining strong relationships with regional economic development organizations essential. She also highlighted the importance of branding and first impressions, including ongoing discussions about
improving signage to create a more professional and cohesive image for the city.
She reviewed major project activity, noting that four companies conducted site selection visits in Middletown, representing a potential $170 million investment and
approximately 200 jobs, with two projects still advancing. While ribbon cuttings remain valuable for celebrating business growth, she emphasized that staff must prioritize high-impact opportunities due to limited capacity. She also summarized the
City’s ARPA infusion grant program, which reviewed 26 applications and approved
10 projects across sectors such as food service, retail, and industrial development,
with remaining funds still available. Council discussion highlighted that many
missed RFI opportunities required exceptionally large sites—often over 100 acres—
with extensive infrastructure, sometimes exceeding what is available anywhere in
the region. Staff further explained that Middletown’s main limitations in attracting
new development include insufficient water and sewer capacity in some greenfield
areas, a shortage of large industrial buildings (especially over 50,000 square feet),
and limited access to necessary electrical infrastructure such as three-phase power
and redundant energy feeds. Despite strong regional demand, these constraints
have prevented the City from qualifying for many projects. Looking ahead to 2024,
the City plans to expand BRE efforts by increasing business visits to approximately
100 annually, focusing on both large and small employers to better understand their
needs and identify supply chain opportunities. The Middletown Small Business Alliance program will transition to quarterly meetings with more in-depth content tailored to business owners, including topics like financing, marketing, and workforce
development. Additionally, officials are exploring ways to restructure financial incentive programs using remaining ARPA and small business grant funds, with ideas
such as façade improvement grants to address undermaintained properties and
broader community improvement grants to encourage reinvestment. However, additional funding will likely be necessary to achieve meaningful impact. Economic
development efforts will also emphasize community marketing and neighborhood
investment, including a proposed grocery store initiative on the West Side to address limited access to fresh food. Inspired by the Gem City Market model, the project aims to function as a cooperative, providing both food access and community
ownership opportunities. The City is working with healthcare partners, including Kettering Health, to support the project, though financial commitments remain limited

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and discussions are ongoing. Additional opportunities include supporting rapidly
growing local businesses that need larger facilities, as well as pursuing major retailers and grocers through industry networks and conferences, since direct outreach
is typically ineffective. Downtown revitalization efforts continue through partnerships pursuing historic tax credits and potential redevelopment projects, while the
municipal airport is being positioned as a key asset in emerging industries such as
Advanced Air Mobility, with opportunities in charter travel, maintenance, and aviation-related manufacturing. The City is also focusing on improving site readiness
and marketing its available properties more strategically, including both publicly
listed and privately held sites. Efforts are underway to plan the future use of key
redevelopment areas, such as the former paperboard site, and to align branding,
signage, and promotional strategies to better attract investment. Infrastructure improvements remain critical, including a project to extend utilities to approximately
300 acres of undeveloped land, significantly enhancing the City’s competitiveness
for large-scale projects. Finally, Ms. Morland outlined plans to re-evaluate economic
development policies and incentives, including Community Reinvestment Areas, Tax
Increment Financing districts, and enterprise zones, ensuring they are used strategically rather than broadly. Workforce development is a major priority, particularly
through second chance hiring initiatives that tap into underutilized labor pools. The
City is also exploring innovative housing strategies in partnership with the Port Authority, using infill development to address workforce housing shortages and support employee recruitment and retention. The discussion concluded with an emphasis on implementation and coordination, noting that a program manager oversees
grant tracking and reporting, while partnerships with organizations like the Small
Business Development Center at Miami Regionals help ensure applicants are wellprepared. Officials reiterated that collaboration, infrastructure investment, and strategic planning will be essential to advancing Middletown’s economic development
goals and creating sustainable, long-term growth.
Community Center Update

Housing Plan/Neighborhood

Assistant City Manager Nathan Cahall provided an update on the Community Center
project, explaining that since Council last discussed the initiative in the fall, the City
has made significant progress in selecting a construction manager. Three firms responded to the RFP, and the vetting process is nearly complete, with a final interview
scheduled. Cahall indicated that a recommendation for contract award will likely be
presented later in February. Once selected, the construction manager will work
alongside the project designer to finalize and refine plans, develop more accurate
cost estimates, and identify value engineering opportunities to ensure the project
aligns with budget constraints. The City’s goal is to execute a guaranteed maximum
price contract and begin construction around May, with a groundbreaking anticipated at that time. Mr. Cahall also discussed the project’s evolution, noting it was
originally envisioned as a joint effort between the City and the school district to combine a new pre-kindergarten facility with an expanded and renovated community
center. While this collaborative model offered efficiencies and service consolidation, rising costs ultimately led the school district to withdraw from the partnership.
Despite this, City Council chose to move forward with a scaled version of the project.
Additional support from the Butler County Commissioners, including a $2 million
contribution, has helped make it possible to retain a substantial portion of the original vision. Under the revised plan, the project will include an expansion of the family
learning center and literacy space to support programming, along with the addition
of a full-size gymnasium. Any additional improvements—such as façade upgrades or
interior renovations—will depend on remaining funds after core components are
completed. Cahall emphasized that final decisions will be driven by budget realities,
requiring prioritization among desired features. Regarding funding, the City has
committed $2.1 million in ARPA funds, with the option to increase that amount to
$2.6 million pending Council direction. Butler County has contributed $3.5 million,
and $300,000 in state capital funding has also been secured. However, a previously
anticipated $300,000 contribution from the Community Foundation is no longer
available, as those funds have been redirected. The total project budget is currently
estimated at approximately $5.9 million, with most of that allocated toward construction after accounting for design, engineering, and construction management
costs. Mr. Cahall concluded by noting that additional budget decisions will be
brought before Council soon, likely around the February 20 meeting. In response to
questions about measuring success, he explained that preliminary discussions with
CBI leadership have identified several potential benchmarks, including increased
facility usage, a higher number of individuals and families served, and expanded
programming capacity—particularly in youth and educational services. He also
noted that the improved facility could position CBI to pursue new grant opportunities
that were previously not feasible due to space limitations. Overall, success will be
measured through increased participation, enhanced community impact, and the
organization’s ability to grow and expand its services over time.
Assistant City Manager Ashley Combs presented a comprehensive update on the

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Revitalization Update

City’s housing plan and neighborhood revitalization efforts in Middletown, explaining that the work was developed in collaboration with Development Services Director Deborah Wells. She began by reviewing the City’s housing study, originally completed in 2016 and updated in 2023 following the COVID-19 pandemic to better
reflect current conditions. The study is intended to evaluate the local housing environment, identify opportunities to expand housing options, guide future development, and assess demand across housing types. Combs emphasized that Middletown’s neighborhoods are diverse in age, design, and composition, and that the
City is committed to improving safety, health, and overall quality of life. She also
noted the need for Council direction on updating the City’s 2019 housing policy,
which focused on increasing homeownership—particularly by converting rental properties into owner-occupied units—and encouraging infill development on vacant cityowned land. According to the 2023 study, Middletown has the capacity to support
substantial residential growth, including approximately 700 suburban apartment
units and 284 downtown units annually, along with roughly 230 new single-family
homes per year, primarily in the $150,000 to $350,000 range, and an estimated
demand for 56 condominium units annually. Combs highlighted several projects
that align with these projections, including new downtown apartment developments, continued buildout in existing subdivisions, and infill housing opportunities.
Major construction projects were also discussed, such as the Innovation Way Apartments near Atrium Medical Center, which will introduce more than 300 market-rate
units, and the Havenwood development near the local Walmart area, featuring 47
attached single-family homes priced between $290,000 and $350,000. Ms. Combs
went on to outline additional residential initiatives and “wow projects” planned for
2024, including expanded support for homeowners and renters, increased funding
for housing rehabilitation programs, and enhanced homeownership assistance
through partnerships with organizations like Neighborhood Housing Services. The
City is also preparing to issue a housing RFP targeting specific neighborhoods—potentially including the Sherman area—to encourage development of owner-occupied
housing on city-owned lots. Efforts to advance infill development are ongoing
through collaboration with the local land bank, with the goal of returning vacant
properties to productive use. Combs also emphasized the importance of community
engagement through Middletown Connect, which will help gather resident input and
guide neighborhood improvements. A citywide neighborhood cleanup initiative is
also being planned, with coordination of dumpsters and sanitation services and a
goal of launching around Earth Day. During Council discussion, members raised
several concerns about housing affordability and the assumptions used in the study.
Questions were raised about the reliance on county-level income data from Butler
County and comparisons to Franklin County, which includes Columbus, and whether
those benchmarks accurately reflect Middletown’s economic realities. Additional
concerns focused on affordability metrics, such as assumptions that households
could spend 40–50% of income on housing or provide a 20% down payment, both
of which may not be realistic for many local residents. Some Council members suggested that true affordability in Middletown may require lower price points or smaller
starter homes than those identified in the study. The discussion also explored strategies to promote homeownership and limit the conversion of homes into rentals.
While tools such as down payment assistance programs were seen as valuable,
members acknowledged the difficulty of influencing existing housing stock compared to new construction. Ideas included attaching occupancy requirements to financial assistance or expanding education efforts to help residents access available programs and maintain long-term homeownership. At the same time, Council
recognized that housing preferences are evolving, with some residents—particularly
younger individuals—seeking low-maintenance living options like apartments or
townhomes, while others still prioritize traditional single-family homes. This reinforced the importance of maintaining a diverse housing mix. Council members ultimately reflected on broader market challenges, noting that high demand for homes
under $200,000 to $230,000 has created intense competition, while higher-priced
homes see less activity. However, rising construction costs make it difficult to build
new homes at lower price points, limiting supply. Infill development was also identified as a challenge due to the smaller, scattered nature of available lots, which can
be less attractive to developers compared to large-scale projects. Overall, the discussion highlighted that while the City cannot fully control external market forces
such as pricing and construction costs, it can play a meaningful role through strategic policy decisions, targeted incentives, and community partnerships. Expanding
housing diversity, increasing awareness of assistance programs, encouraging infill
redevelopment, and aligning policies with current economic conditions were all
identified as essential steps toward creating a more balanced, accessible, and sustainable housing market in Middletown.

Parks Master Plan Progress

The Parks update emphasized the importance of Middletown’s park system as a
key driver of community pride, connectivity, and overall quality of life, with officials
noting that the City’s 32 parks serve as vital gathering spaces that strengthen

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neighborhood identity and provide recreational opportunities for residents. These
parks are categorized into neighborhood parks, community parks, mini parks, and
nature preserves, including well-known locations such as Smith Park and Bull’s Run
Arboretum, and are overseen by a five-member Park Board that meets monthly and
is open to public participation. The City’s Parks Master Plan is organized around
three tiers of priorities: immediate needs focused on repairing aging infrastructure
like damaged pavement and outdated playground equipment; basic improvements
aimed at enhancing usability through better lighting, ADA-compliant features,
upgraded restrooms, walking paths, and modern amenities; and long-term
aspirations such as improved riverfront connections, expanded trail systems, and
the potential development of an aquatic center. In 2023, City Council allocated up
to $2 million in general reserve funds for park capital improvements, which has
already supported upgrades like renovated restrooms at Smith Park, and leaders
are now working with the Park Board to guide future investments. Park Board
President Steve Lewis explained that, because the Master Plan does not rank
priorities, the Board is taking a strategic approach by categorizing parks into “user
parks,” such as Smith Park and Goldman Park, and “neighborhood parks,” like
Sherman Park, and focusing resources on a smaller number of sites to create highquality model parks that can guide future improvements. Goldman Park was
identified as a priority due to its visibility and history, while Sherman Park was
selected for targeted neighborhood investment, with planned upgrades including
tree canopy maintenance, removal of invasive species, improved safety and
visibility, new playground equipment, and reimagined multi-use recreational spaces.
Across the system, officials stressed the importance of foundational
“housekeeping” improvements such as repairing lighting, upgrading trash
receptacles, and addressing safety concerns, while also exploring larger-scale
enhancements at Goldman Park, including layout improvements and better
coordination with user groups. The discussion highlighted opportunities to expand
funding and partnerships, including potential use of forestry grants and federal
funds, and pointed to successful examples like Sunset Park as evidence that
strategic investment can transform neighborhoods. Looking ahead, leaders
expressed interest in reestablishing a Parks and Recreation Department to expand
programming, increase park usage, and support community engagement through
organized activities and events. Council members also discussed design
enhancements such as walking paths and fitness stations to improve accessibility
and encourage physical activity, particularly in neighborhood parks. The
conversation further emphasized the importance of coordination with community
initiatives like Middletown Connect, Keep Middletown Beautiful, and other local
groups to align efforts, share information, and maximize impact, while also
leveraging funding sources such as ARPA and CDBG for targeted improvements in
specific areas. Additional concerns included the need to repair or replace
nonfunctional amenities like splash pads at Douglas Park, with estimated costs
ranging from $100,000 to $150,000, underscoring the importance of making
durable, long-term investments. Staff also noted ongoing efforts to evaluate what it
would take to rebuild a Parks and Recreation Department, including consulting with
experts, studying other cities such as Miamisburg, and preparing for future budget
discussions. Overall, the discussion reflected a shared commitment to revitalizing
Middletown’s parks through strategic investment, stronger partnerships, improved
maintenance, and expanded programming, with the goal of creating a more vibrant,
accessible, and connected park system for the community.
Homelessness/Substance
Abuse/Mental Health

Deputy Chief Eric Crank provided a comprehensive update on Middletown’s
response to homelessness and the opioid crisis, emphasizing a shift away from
enforcement-only strategies toward a more effective, outreach-based and
relationship-driven approach. He explained that the City has partnered with One City
Recovery to deploy teams into homeless camps multiple times per week, combining
plainclothes police officers, care coordinator Victoria Hensley, and community
health professionals to build trust and connect individuals with services. This
consistent presence has been critical, as many individuals are initially hesitant to
engage—particularly with uniformed officers—and often require repeated
interactions before accepting help. In 2023, the team conducted outreach on more
than 100 days, identifying 228 individuals experiencing homelessness and
generating over 1,300 interactions, resulting in a 44% success rate among
receptive individuals, including 176 referrals and 63 direct transports to treatment
across a network of 37 service providers, including dual-diagnosis programs. Deputy
Chief Crank also highlighted the City’s Quick Response Team (QRT), launched in
2016 in partnership with the fire department and recovery organizations, which
focuses on individuals who have experienced overdoses. Since its inception, the
program has reached nearly 1,500 individuals through approximately 7,000
interactions, with 2023 alone accounting for 402 individuals engaged and a 57%
success rate among those receptive to treatment. He noted that opioid addiction
remains one of the most difficult challenges to address, particularly due to limited

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treatment capacity and waitlists, which can delay care when individuals are ready
to seek help. However, the shift toward outreach and treatment has reduced strain
on the court system, improved outcomes, and strengthened trust between first
responders and the community. Officers involved in these initiatives have also
developed stronger crisis intervention skills and a deeper understanding of
available resources. The discussion further underscored that Middletown’s
homeless population consists largely of known, long-term individuals—estimated at
around 70%—alongside a smaller transitory group. Officials acknowledged that the
City’s concentration of services, including hospitals, shelters, and treatment
providers, can attract individuals from surrounding areas, sometimes placing
additional strain on local resources and impacting downtown businesses and public
safety. At the same time, leaders emphasized that homelessness and addiction are
complex, interconnected issues driven by mental health challenges, substance
abuse, and a lack of affordable housing, affecting communities nationwide. Health
and community leaders, including Jackie Phillips, highlighted ongoing efforts to
address these challenges through a more coordinated, countywide strategy.
Initiatives such as Middletown Connect and broader Continuum of Care planning
aim to align resources, improve data collection, and secure additional funding while
focusing on prevention and long-term solutions. Efforts are underway to improve the
accuracy of homelessness counts—recognizing that traditional point-in-time counts
may underrepresent the true population—and to potentially establish Butler County
as its own Continuum of Care to better direct funding where it is most needed.
Leaders stressed the importance of community engagement, noting that solutions
must be tailored to specific neighborhood needs and informed by direct input from
residents. Overall, the conversation reflected a growing commitment to
collaborative, data-driven strategies that prioritize outreach, treatment, and
prevention in addressing homelessness and substance abuse.
Fire Station Construction
Progress

Fire Chief Tom Snively provided a comprehensive update on the construction of
Middletown’s four new fire stations, emphasizing both the progress of the projects
and their long-term importance for public safety. He began by recognizing the
department’s community involvement, noting that union members recently raised
$9,000 through a golf outing to support a local baseball team. He then detailed
progress on the new headquarters, where civil engineering and underground utility
work have been completed despite challenges such as a major 36-inch water line
along Yankee Road. Construction is moving forward with only minor weather-related
delays, and key milestones include a completed foundation in February, the building
enclosed by April, and substantial completion expected by September. The new
headquarters will feature administrative offices, expanded apparatus bays, and a
dedicated training tower; restoring capabilities lost with the closure of an older
station and improving efficiency for on-duty crews. Snively also outlined progress on
Station 82 near Atrium, where crews overcame an unexpected underground cistern
issue and remain on track for completion by October. This station will include a small
police substation to enhance law enforcement presence in a growing area, along
with three apparatus bays to support an engine, ladder truck, and ambulance in
anticipation of increased demand from nearby development and highway traffic. He
discussed Stations 81 and 85, planned for Charles Street and Sophie Avenue, which
are still in the design phase and expected to go out to bid in May. These two-bay
stations are designed for flexibility, allowing crews to maintain coverage even when
responding to calls. While the overall project remains within budget, Snively noted
ongoing uncertainties related to labor availability, contractor bids, and construction
costs, with clearer financial projections expected after final bids are received.
Funding includes a combination of levy support and bond financing, and officials
continue working to control costs through design adjustments and careful planning.
He emphasized that modern fire service demands—particularly the rise in EMS
calls, now making up about 80% of responses—require updated facilities with more
space, equipment storage, and specialized capabilities. The department is also
preparing for the transition from the current headquarters, recognizing that
relocating operations will require careful coordination to maintain uninterrupted
service. Looking ahead, Snively highlighted the need for additional staffing,
particularly at Station 82, where operating multiple units will require expanded
personnel. He concluded by noting that the project has drawn interest from peers
across the field and credited its success to strong teamwork and consistent
oversight, emphasizing that proactive management has helped avoid major
setbacks and keep the ambitious, multi-site construction effort on track.

Police Review Study

City Manager Lolli requested to table the Police Review Study until the February 6th
or the February 20th City Manager Report.

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MIDDLETOWN, OHIO
Adjournment

January 20, 2024

At 2:12 p.m., the meeting was declared adjourned until the regular meeting on
February 6, 2024.

______________________________
Elizabeth Slamka, Mayor
Attest: ___________________________

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March 19, 2024

At 5:30 p.m., Mayor Slamka called the City Council Meeting to order in Council
Chambers, Lower Level of the City Building.
ROLL CALL

City Council Members present: S. West, P. Horn, E. Slamka, J. Carter, Z. Ferrell.

CITIZEN COMMENTS
Gregory Dean Wells

Gregory Dean Wells, 121 Arcadia Drive, Middletown, Ohio, asked if there was a plan in
place to pool the qualified people eligible to be considered for the Police Chief position.
He commented that he attended the last meeting and listened to the discussion about
the Public Safety Director position and asked if it was a budget decision or a philosophy
decision. He referenced the East Palestine railroad accident and asked if the City had
any plans in place to deal with a situation like that. City Manager Lolli provided him a
business card and will follow up with him.

COUNCIL COMMENTS

Mr. Ferrell invited City Manager Lolli to explain the process that has been laid out for
the Police Chief promotion. Mr. Lolli explained that right now Deputy Chief Eric Crank is
the Acting Police Chief. He is set to retire on April 19th, at that time Deputy Chief Andy
Warrick will become the Acting Police Chief. We are currently testing for the position of
Deputy Chief. The lieutenant and sergeant candidates are going through the assessment center and then we will hold internal interviews and then the Civil Service Commission will certify the list. From that list we will appoint a Deputy Chief. We then will
post the position of Police Chief, to be eligible for the position of police chief you will
have to be a major or in the position at least a year to take the test. It will probably be
one of the majors and the police lieutenant since they have been in the in the position
for at least a year. That process will also consist of an assessment center and an internal interview process. We hope to have that completed by the June 1.

Mr. Ferrell

Mr. Ferrell commented on the St. Patrick’s Day parade. It was a great event and it was
so exciting to see so many people downtown. I wanted to make note that we are hopefully going to add 7 new firefighters paid for by the state. Both my grandpas are firemen
and I want to express my special appreciation to the firefighters and EMS. My uncle was
just in a wreck a few weeks ago in downtown Middletown and he was so thankful for
the firefighters and the EMS and the police officers that showed up to help him right
away.

Mrs. Carter

Mrs. Carter expressed her appreciation to Jeri Lewis for putting together such a great
Saint Patrick’s Day parade.

Mr. West

Mr. West commented on the amazing Saint Patrick’s Day parade and all of the activity
downtown, it was a huge success. I had some friends visit from other cities and they fell
in love with Middletown. Thank you to Jeri Lewis for coordinating that event. I want to
thank Park Board members for picking up trash in Sherman Park, especially Danielle
Woodward and her husband.

Mr. Horn

Mr. Horn commented on the great Saint Patrick’s Day parade and the wonderful activities that Jeri Lewis has planned for the community such as Food Truck Fridays, Hispanic
Heritage Festival and kids’ activities in the parks.

Ms. Slamka

Ms. Slamka commented that these events are wonderful and they make a real
difference for people in our community. As part of Women's History Month, I had the
honor of attending the Miami Women in Middletown networking lunch and panel
discussion on March 7. Miami University of Middletown is a gem in our city, if you are
considering higher education, whether it's directly out of high school or going back to
school, I encourage you to take advantage of the tremendous opportunities that MUM
gives to everyone in our community. On March 8, I had the opportunity to meet with the
students and staff at Central Academy and speak on the importance of kindness. The
Board of Health meets every second Tuesday each month and has some health and
safety tips to prepare for the total eclipse of the sun on April 8. There may be up to
20,000 new people in the city on that day, so you should prepare water, medications
and any other supplies you may need in case you encounter an extended delay on the
roadways. Butler County Schools will be closed that day due to the eclipse. Never look
directly at the sun, you can purchase appropriate glasses to view the eclipse safely. You
can get more information on the City’s website. On March 14, Soroptimist International,
a global service volunteer organization for women founded in 1921, with almost 66,000
members in 118 countries worldwide, is having a meeting. This group is dedicated to
helping women and girls access education and training to achieve economic
empowerment. You can find out more at https://www.middletownsoroptimist.org. On
March 23, the Pendleton Art Center is having the Spring into the PAC event from 11
a.m. until 6:00 p.m. On March 24, New Ales Brewing and Steel City Pizza are hosting

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MIDDLETOWN, OHIO

March 19, 2024

an event for craft lovers and beer enthusiasts called Crafts and Drafts from 10 a.m.
until 2 p.m. On March 18, we had a ribbon cutting for our new Waffle House in
Middletown, please visit them at their new location at 3455 Commerce Drive. City
Council accepts applications for boards and commissions throughout the year so if
there's something that you have an interest in please submit your application.
CITY MANAGER
REPORTS

City Manager Lolli thanked Jeri Lewis, Community Events Coordinator for the fantastic
job she and her team did with the parade and activities, Saturday was fun in downtown Middletown. The good news is there’s even more of that coming in the future.

Res. No. R2024-10

Mr. Lolli welcomed Clerk of Court Steve Longworth up to the podium to provide information about Resolution No. R2024-10. Mr. Longworth explained that this is a court
order regarding the Special Projects Fund. These special funds are solely at the Court's
discretion. Warren County Judge Loxley, a part-time judge who sits for us on occasion
when Judge Sharon is off due to vacation, conferences or other scheduling conflicts
was budgeted as a contractual employee. The Supreme Court corrected me on that and
said that he needs to be a payroll employee. So, the judge simply set out an order that
spells that out he's not really a city employee but he's to be treated as a payroll employee. That's why a court order had to be generated to enumerates all that and try and
make it clear.

Firefighter Recognition

City Manager Lolli explained that a group of Middletown firefighters were recently
recognized at the state level by the Ohio Department of Public Safety for their
exceptional handling of an emergency childbirth, during which they successfully
delivered two premature babies and demonstrated outstanding performance. He then
welcomed Fire Chief Snively to the podium, who announced that the City of Middletown
Division of Fire, along with emergency room staff at Atrium, received Ohio’s first-ever
Pediatric Saves Award, which honors exceptional clinical performance during a pediatric
emergency. Chief Snively introduced the responders involved in the call, including
Deputy Chief Brian Wright, Lieutenant Paramedic Steve Riley, Firefighter Paramedic
Kevin Bryant, Firefighter EMT Celine Schank, Firefighter Paramedic AJ Marchetti,
Firefighter Paramedic Jacob Moore, Firefighter Paramedic Josh Lentz, and Firefighter
Paramedic Michael Machowski, noting that their courage, professionalism, skill, and
compassion on June 17, 2023, exemplified the highest standards of service. He
emphasized that while the award recognizes their performance on that specific day,
their level of dedication is evident in their daily work, and expressed pride in their
accomplishments, encouraging the community to share in that pride.

Miami Conservancy
District Update

MaryLynn Lodor explained that the Miami Conservancy District (MCD) protects more
than 1 million people, over 47,000 properties with a combined value of approximately
$11 billion, as well as 11 hospitals, more than 60 schools and colleges, 814 miles of
public roads, 14 wastewater treatment plants, 9 water treatment plants, drinking water
resources, and outdoor recreation areas. She described the district’s flood control
system, which includes five dry dams, 55 miles of levees and floodwalls, 185
floodgates, 1,100 acres of floodplain, 35,000 acres of land used for water storage, and
improved channels in urban areas. Ms. Lodor noted that the MCD maintains the system
through ongoing routine maintenance and capital improvement projects, and
highlighted significant erosion along the banks of the Great Miami River, where
approximately 300 feet of ground has been lost, posing a threat to both the Middletown
wastewater treatment plant and the MCD levee. She reported that the district has been
awarded $3.997 million in Ohio EPA funding for this project, which is set to begin in
2024 and continue through 2025–2027. Additionally, she outlined ongoing field
operations including inspections and monitoring, vegetation management, levee
repairs, erosion prevention, floodgate maintenance, concrete repair, and channel
maintenance, noting that much of the existing concrete infrastructure is deteriorating
and in need of replacement.

Holiday Whopla

City Manager Lolli welcomed Avinne Kiser to present the 2023 Holiday Whopla report,
where she explained that the event’s core purpose is to build community partnerships
and support local nonprofits in their missions and ministries. She highlighted
collaborations with organizations such as Carl Gaston’s All Pro Dads, CBI Rise Academy,
Center of Hope for women and children, the Police Department’s Shop with a Cop
program, Creekview Elementary, and MidPointe Library, noting how these partnerships
helped provide opportunities like free skating tickets for students and families. Kiser
emphasized that the ice rink serves as more than a seasonal attraction, describing it
as a community-building space that fosters connection, shared experiences, and pride
in Middletown, while also contributing to broader holiday programming like Light Up
Middletown, carriage rides, and other festive activities that enhance the city’s appeal
as a destination. She also discussed the event’s growth, its positive economic impact,
and plans for expanded marketing in 2024, while acknowledging challenges related to
public perception—particularly misconceptions that the event is fully city-funded or that
rink revenues alone cover costs—underscoring the need for continued fundraising and

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community education. Kiser recognized the contributions of many supporters, including
board members such as John Frando, Sharon Fagel, and Ben Earls, as well as volunteers
like Tom Pressler, Rick Priest, Cody Gerch, Joe Mulligan, Beth Corab, Monica Polo, and
Jim Papikirk, along with in-kind contributors such as Ken Cohen and Greg Martin, and
marketing support from Ashley, Paul and Jerri Lewis. Looking ahead to 2024, she
outlined goals including opening on Thanksgiving and Christmas Day, forming a youth
board of directors, expanding the organization’s board, improving communication with
city leadership through a liaison role, and addressing security concerns highlighted by
vandalism and other incidents, while also continuing discussions with the city on a
permanent rink location and long-term infrastructure planning. Overall, the report
framed Holiday Whopla as a growing, collaborative effort that strengthens community
ties, supports local organizations, and contributes positively to Middletown’s social and
economic vitality.
PUBLIC HEARING
Draft FY 2024-25
CDBG Annual
Action Plan

Assistant Law Director Brody Conover explained the process for a public hearing.
At 6:55 p.m., Assistant Law Director Brody Conover swore in everyone that intended to
speak at the public hearing for the Draft FY 2024-25 CDBG Annual Action Plan for
Middletown, Ohio which includes the recommended 2024-25 budget for the Community
Development Block Grant (CDBG) funds. Mindy Mueller presented an overview of the
Community Development Block Grant (CDBG) Annual Action Plan, explaining that
Middletown, as an entitlement community, receives annual funding from the U.S.
Department of Housing and Urban Development (HUD). She noted that the city is
currently using an estimated allocation of $42,882 for planning purposes until the final
HUD allocation is received for the upcoming program year beginning May 1, 2024. She
outlined HUD requirements for the use of CDBG funds, including that they must meet
one of three national objectives, comply with eligible activity guidelines, and adhere to
spending caps such as a 15% limit on public services and 20% on planning and
administration, while at least 70% of funds must benefit low- and moderate-income
residents—something Middletown has historically exceeded by dedicating 100% of its
funds to such purposes. Ms. Mueller also described the city’s Consolidated Plan (2020–
2025), which establishes long-term priorities, and explained that the Annual Action Plan
details how funds will be allocated each year in alignment with those priorities. She
reviewed the public participation process, including a 30-day comment period, public
access to the plan, and the requirement for a public hearing. For the current plan, she
reported that 10 external proposals and one city-led project were received, totaling
approximately $898,000 in requests, far exceeding available funding. The
recommended allocations include funding for emergency home repair programs
addressing distressed housing, a beautification project in Oakland Park, and youthrelated initiatives, among others. She concluded by noting that the draft plan reflects
approximately $742,000 in total anticipated funding (based on preliminary estimates),
with final figures subject to adjustment once HUD releases the official allocation and
indicated she would be available to answer questions during Council deliberations.
Ms. Slamka called for those who wished to speak in favor of the Draft FY 2024-25 CDBG
Annual Action Plan for Middletown, Ohio hearing none, she called for those who wished
to speak in opposition to the Draft FY 2024-25 CDBG Annual Action Plan for Middletown,
Ohio. Ms. Slamka then called for those who wished to speak neutrally about the Draft
FY 2024-25 CDBG Annual Action Plan for Middletown, Ohio.
Jennifer Chen, 23 Santa Fe Road, Middletown, Ohio provided public comment on the
Draft FY 2024-25 CDBG Annual Action Plan for Middletown, Ohio. She first offered
clarification on submission deadlines, noting that while the staff report indicated the
plan should be submitted as soon as possible, there is actually an April 23rd deadline
to submit and a final “drop-dead” deadline of August 16th before funds would be lost.
She then raised concerns about the Consolidated Plan’s stated priorities, specifically
referencing the Oakland neighborhood as a priority area and noting what she described
as inconsistencies in how funds have been allocated and reallocated in prior years,
including references to funds being redirected to projects such as pickleball courts and
other uses. She requested that Council review how CDBG funds have been distributed
historically and consider implementing stricter controls to ensure that allocations align
with stated priorities and are spent as designated in the annual action plan. Ms. Chen
also commented on administrative funding, expressing support for retaining the
allowable portion for city staff use rather than drawing from general funds, and
emphasized the importance of adequate resources to support program
implementation. Finally, she raised concerns about the accessibility of the city’s
website, stating that the CDBG plan and related information are difficult for the public
to locate and suggesting improvements to make links, navigation, and instructions for
submitting public comments more visible and user-friendly as part of the city’s public
participation process.
At 7:07 p.m., the public comment portion of the public hearing was closed.

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Council engaged in discussion regarding the status of the Oakland Park project and the
use of CDBG funds. Staff explained that progress on Oakland Park has been delayed
due to a combination of factors over time, including changes in city administration and
council priorities, as well as varying project concepts ranging from park improvements
to housing and infrastructure initiatives. Staff noted that multiple RFPs had been issued
over the years, but either did not yield suitable proposals or did not receive sufficient
support to proceed. It was further explained that CDBG funds are subject to federal
requirements, including timeliness and eligibility standards, which require the City to
regularly evaluate and reallocate funds as needed to ensure compliance and avoid
lapsing funds. As a result, some funds originally associated with Oakland Park have
been redirected to other eligible projects, including park improvements and
infrastructure work approved by Council, such as the pickleball courts project, which
utilized remaining funds from multiple program years. Staff clarified that these
reallocations occur within the annual action planning process and must still meet HUD
eligibility requirements, particularly benefiting low- and moderate-income areas. Council
also discussed the potential to adjust current allocations, including increasing funding
for housing-related service providers such as PWC and SELF, while shifting a portion of
funds from Oakland Park, with acknowledgment that any changes must remain within
federal limits, including the public services cap. Staff indicated that Oakland Park
remains a priority area and that efforts are underway to move forward with
improvements, including coordination with Parks, Public Works, and community
stakeholders, with implementation expected to begin in phases subject to funding and
planning. The public hearing was closed at 7:35 p.m.
CONSENT AGENDA

Approve the City Council minutes of the Special and Regular Meeting of March 5, 2024
Receive and file the Board of Health minutes of February 13, 2024
Receive and file Oaths of Office for Hattie Neace, Jasmine Osman, Yvonne Pennington
Mr. Horn moved to approve the issues and actions listed on the Consent Agenda. Mr.
West seconded. Motion carried. Ayes: Mrs. Carter, Mr. West, Mr. Horn, Ms. Slamka,
Mr. Ferrell.

MOTION AGENDA
Apply for SAFER Grant

To authorize the City Manager to apply for the FY 2023 Department of Homeland
Security Staffing for Adequate Fire and Emergency Response (SAFER) Grant Program
for the hiring of seven new firefighter/EMT’s/Paramedics.
Mr. West moved to authorize the City Manager to apply for the FY 2023 Department of
Homeland Security Staffing for Adequate Fire and Emergency Response (SAFER) Grant
Program for the hiring of seven new firefighter/EMT’s/Paramedics. Mrs. Carter
seconded. Motion carried. Ayes: Mr. West, Mr. Horn, Ms. Slamka, Mrs. Carter, Mr.
Ferrell.

Approve MOU with
Police Civilian EmployeesBody Camera Duties

To approve a memorandum of understanding with Fraternal Order of Police, Ohio Labor
Council for employees in the Civilian Employees bargaining unit for body camera
redaction duties premium pay in the amount of $3.00 per hour for those hours in which
they perform those duties.
Mr. West moved to approve a memorandum of understanding with Fraternal Order of
Police, Ohio Labor Council for employees in the Civilian Employees bargaining unit for
body camera redaction duties premium pay in the amount of $3.00 per hour for those
hours in which they perform those duties. Mr. Horn seconded. Motion carried. Ayes:
Mr. Horn, Ms. Slamka, Mr. Ferrell, Mrs. Carter, Mr. West.

Contract Cam’s Lawn
Care Airport Mowing 2024

LEGISLATION
Ord. No. O2024-16
Spirac Screw Conveyor

To authorize the City Manager to enter into a contract with Cam’s Lawn Care for mowing
and vegetation control services at Middletown Regional Airport for 2024, with a
spending authorization of up to $45,000.
Mr. West moved to authorize the City Manager to enter into a contract with Cam’s Lawn
Care for mowing and vegetation control services at Middletown Regional Airport for
2024, with a spending authorization of up to $45,000. Mr. Ferrell seconded. Motion
carried. Ayes: Ms. Slamka, Mr. Ferrell, Mrs. Carter, Mr. West, Mr. Horn.
Ordinance No. O2024-16, an ordinance establishing a procedure for and authorizing
the purchase of a screw conveyor for the Water Reclamation Facility from Spirac (USA)
Inc. and declaring an emergency was read.
Mr. West moved to approve Ordinance No. O2024-16, an ordinance establishing a procedure for and authorizing the purchase of a screw conveyor for the Water Reclamation
Facility from Spirac (USA) Inc. and declaring an emergency. Mr. Ferrell seconded. Motion carried. Ayes: Mr. Ferrell, Mrs. Carter, Mr. West, Mr. Horn, Ms. Slamka.

Ord. No. O2024-17

Ordinance No. O2024-17, an ordinance establishing a procedure for and authorizing a

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MIDDLETOWN, OHIO
Badger Hydrovac
Utility Locate Services

March 19, 2024

contract with Badger Infrastructure Solutions to provide hydrovac utility locate services
and declaring an emergency was read.
Mr. West moved to approve Ordinance No. O2024-17, an ordinance establishing a
procedure for and authorizing a contract with Badger Infrastructure Solutions to provide hydrovac utility locate services and declaring an emergency. Mrs. Carter seconded. Motion carried. Ayes: Mrs. Carter, Mr. West, Mr. Horn, Ms. Slamka, Mr. Ferrell.

Ord. No. O2024-18
DeGeorge Ceilings
City Jail

Ordinance No. O2024-18, an ordinance establishing a procedure for and authorizing
the purchase of an acoustic ceiling for areas in the city jail from DeGeorge Ceilings
and Flooring, Inc. was read for the second time.
Mr. West moved to approve Ordinance No. O2024-18, an ordinance establishing a
procedure for and authorizing the purchase of an acoustic ceiling for areas in the city
jail from DeGeorge Ceilings and Flooring, Inc. Mr. Horn seconded. Motion carried.
Ayes: Mr. West, Mr. Horn, Ms. Slamka, Mrs. Carter, Mr. Ferrell.

Ord. No. O2024-19
TIF Terminations

Ordinance No. O2024-19, an ordinance repealing certain ordinances granting a real
property tax exemption pursuant to sections 5709.40 and 5709.41 located in the City
of Middletown, Butler County; declaring that the improvement of real property ceases
to be a public purpose; terminating such real property tax exemptions previously
granted beginning in tax year 2024; dissolving certain municipal public improvement
tax increment equivalent funds beginning in fiscal year 2025; directing the transfer of
the unexpended balance of such funds to the General Fund upon dissolution pursuant
to sections 5709.43 and 5705.14 of the Ohio Revised Code; and authorizing and
approving related matters was read for the second time.
Mr. Ferrell moved to approve Ordinance No. O2024-19, an ordinance repealing certain
ordinances granting a real property tax exemption pursuant to sections 5709.40 and
5709.41 located in the City of Middletown, Butler County; declaring that the improvement of real property ceases to be a public purpose; terminating such real property tax
exemptions previously granted beginning in tax year 2024; dissolving certain municipal
public improvement tax increment equivalent funds beginning in fiscal year 2025; directing the transfer of the unexpended balance of such funds to the General Fund upon
dissolution pursuant to sections 5709.43 and 5705.14 of the Ohio Revised Code; and
authorizing and approving related matters. Mr. West seconded. Motion carried. Ayes:
Mr. Horn, Ms. Slamka, Mr. Ferrell, Mrs. Carter, Mr. West.

Res. No. R2024-08
Amend Appropriations ARPA
Neighborhood Revitalization

Resolution No. R2024-08, a resolution to make adjustments to appropriations for
current expenses and other expenditures of the City of Middletown, Counties of Butler
and Warren, state of Ohio, for the period ending December 31, 2024, and declaring
an emergency was read. (American Rescue Plan Act of 2021 Fund – Neighborhood
Revitalization)
Mr. Ferrell moved to approve Resolution No. R2024-08, a resolution to make
adjustments to appropriations for current expenses and other expenditures of the City
of Middletown, Counties of Butler and Warren, state of Ohio, for the period ending
December 31, 2024, and declaring an emergency. (American Rescue Plan Act of 2021
Fund – Neighborhood Revitalization) Mr. West seconded. Motion carried. Ayes: Ms.
Slamka, Mr. Ferrell, Mrs. Carter, Mr. West, Mr. Horn.

Res. No. R2024-09
Adopt Warren County
911 Plan

Resolution No. R2024-09, a resolution approving the Warren County countywide 911
final plan and declaring an emergency was read.
Mr. West moved to approve Resolution No. R2024-09, a resolution approving the Warren County countywide 911 final plan and declaring an emergency. Mrs. Carter seconded. Motion carried. Ayes: Mr. Ferrell, Mrs. Carter, Mr. West, Mr. Horn, Ms. Slamka.

Ord. No. O2024-20
CDBG Funds –
Action Plan 2024

Ordinance No. O2024-20, an ordinance authorizing the submission of an application
for federal assistance, an action plan and a projected use of funds, under Title I of the
Housing and Community Development Act of 1974, as amended, for program year 2024
was read for the first time.

Res. No. R2024-10
Amend Appropriations
(Court Special Projects Fund)

Res. No. R2024-11
Extend ODOT Transit

Resolution No. R2024-11, a resolution authorizing an amendment of a grant agreement
with the Ohio Department of Transportation for a grant under the Urban Transit Program

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March 19, 2024

Grant Agreement for
SFY2022

for state fiscal year 2022 was read for the first time.

Res. No. R2024-12
Extend ODOT Transit
Grant Agreement for
SFY2023

Resolution No. R2024-12, a resolution authorizing an amendment of a grant agreement
with the Ohio Department of Transportation under the Ohio Transportation Partnership
Program for state fiscal year 2023 was read for the first time.

UNFINISHED BUSINESS

City Manager Lolli provided an update on medical marijuana legislation, explaining that
staff had circulated a draft for review and feedback and intended to bring the proposed
ordinance forward for a first reading on April 2nd. He noted that Economic Development
Program Manager Jacob Schulte had been working with Council to refine the proposal,
which would establish up to five locally licensed medical marijuana dispensary
permits—roughly one per 10,000 residents—administered through the Economic
Development Department with an application and annual renewal process. The
legislation focuses on maintaining local control over the number of dispensaries while
remaining aligned with state regulations, including required setbacks of at least 500
feet from schools, parks, playgrounds, and churches, which significantly limits viable
locations within the city. Under the proposal, dispensaries would be treated as
retail/service uses, while cultivators, processors, and testing laboratories would be
categorized as distribution, industrial, or research-type uses and would not be subject
to local licensing limits. Council discussed considerations such as appropriate
application and renewal fees, with suggestions to review comparable fees in nearby
communities to determine a competitive and reasonable structure. Additional
discussion touched on zoning constraints, particularly in downtown areas, and whether
medical marijuana uses would align more closely with pharmacy or retail classifications,
which may require further input from the law department. Staff also indicated interest
in gathering community feedback, referencing prior survey data showing majority
support for allowing dispensaries locally, as well as voter support for marijuana-related
measures, to help inform final decisions before adoption. City Manager Lolli reported
that progress on the Aquatic Center project is ongoing, with the City’s attorneys
preparing drafts of the agreement that were then sent to the YMCA for review. The
YMCA’s legal team has since reviewed the documents and returned feedback, and the
process is now continuing through back-and-forth discussions between the respective
attorneys. Lolli noted that City staff, including Austin, has been actively communicating
with the YMCA’s attorney and is expected to receive additional updates soon, indicating
that the project is steadily moving forward but remains in the negotiation and review
phase.

NEW BUSINESS

Mr. Horn raised concerns regarding the regulation of food trucks, food trailers, and
emerging “food truck parks” or similar setups within the city. He explained that current
permitting practices are intended to notify the city of activity and provide oversight, but
he raised issues with how permits differentiate between operations on public versus
private property and whether current processes adequately capture private property
use. He expressed concern that some private property food truck setups may lack
sufficient oversight and suggested improving the application process to better
document and monitor these activities. Mr. Horn also highlighted a growing concern
about multiple food trucks operating in a single location—referred to as food truck parks
or food truck cafés—and questioned whether these should continue to be treated under
existing food truck regulations or instead be classified and regulated more like brickand-mortar restaurants with clearer zoning and operational requirements. He
suggested the possibility of developing new legislation to formally define and regulate
these types of operations and proposed considering a temporary moratorium of at least
90 days on new food truck parks while the city develops appropriate rules. He
emphasized the importance of creating consistent standards to avoid confusion among
operators and ensure fair regulation across similar business models. In response, City
staff acknowledged the concerns and agreed to coordinate with the law department
and relevant city departments, including development services and the health
department, to review existing regulations and explore potential legislative options. The
goal is to bring forward a clearer framework for Council’s consideration, with an update
anticipated by the second Council meeting in April. Mrs. Carter brought up concerns
about people parking on the wrong side of the street. Staff will start looking at some
target enforcement in that area.

EXECUTIVE SESSION

At 8:52 p.m., Mr. West moved to adjourn to executive session under the authority of
O.R.C. 121.22 (G) (1) To consider the appointment, employment, dismissal, discipline,
promotion, demotion, or compensation of a public employee or official; and under the
authority of O.R.C. 121.22 (G) (8) To consider confidential information related to the
marketing plans, specific business strategy, production techniques, trade secrets, or
personal financial statements of an applicant for economic development assistance, or
to negotiations with other political subdivisions respecting requests for economic

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MIDDLETOWN, OHIO

March 19, 2024

development assistance, provided that both of the following conditions apply: (1) The
information is directly related to a request for economic development assistance that is
to be provided or administered under any provision of Chapter 715., 725., 1724., or
1728. or sections 701.07, 3735.67 to 3735.70, 5709.40 to 5709.43, 5709.61 to
5709.69, 5709.73 to 5709.75, or 5709.77 to 5709.81 of the Revised Code, or that
involves public infrastructure improvements or the extension of utility services that are
directly related to an economic development project.
(2) A unanimous quorum of the public body determines, by a roll call vote, that the
executive session is necessary to protect the interests of the applicant or the possible
investment or expenditure of public funds to be made in connection with the economic
development project.
Mrs. Carter seconded. Motion carried. Ayes: Mrs. Carter, Mr. West, Mr. Horn, Ms.
Slamka, Mr. Ferrell.
RETURN

At 10:52 p.m., Mr. Horn moved to return to regular session. Mr. Ferrell seconded. Motion
carried. Motion carried. Ayes: Mr. West, Mr. Horn, Ms. Slamka, Mrs. Carter, Mr. Ferrell.

ADJOURNMENT

At 10:52 p.m., the meeting was declared adjourned until the special meeting on April
9, 2024.

______________________________
Elizabeth Slamka, Mayor
Attest: ___________________________

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MIDDLETOWN, OHIO

April 9, 2024

At 5:33 p.m., Mayor Slamka called the special City Council Meeting for the purpose of
regular business to order in Council Chambers, Lower Level of the City Building. The April
2, 2024, meeting was not held because of dangerous weather conditions.
ROLL CALL

City Council Members present: S. West, P. Horn, E. Slamka, J. Carter, Z. Ferrell.

PRESENTATION
National Public Health
Week Proclamation

Mayor Slamka read the following proclamation:
WHEREAS, the week of April 1-7, 2024, is National Public Health Week, and the theme is
“Protecting, Connecting and Thriving: We are All Public Health”; and
WHEREAS, feeling like we belong, being a part of our communities and fostering cultural
connections supports our health and the quality of our lives; and
WHEREAS, to celebrate the 29th National Public Health Week this year there are daily
themes: Monday is Civic Engagement, Tuesday is Healthy Neighborhoods,
Wednesday is Climate Change, Thursday is New Tools and Innovations, Friday is
Reproductive and Sexual Health, Saturday is Emergency Preparedness, and Sunday
is The Future of Public Health; and
WHEREAS, since 1995, the American Public Health Association, through its sponsorship
of National Public Health Week, has educated the public, policymakers, and public
health professionals about issues important to improving the public’s health; and
WHEREAS, public health professionals help communities prevent, prepare for, withstand
and recover from the impact of a full range of health threats, including disease
outbreaks such as the COVID-19 pandemic, and natural disasters and disasters
caused by human activity; and
WHEREAS, public health action, together with scientific and technological advances, has
played a major role in reducing and, in some cases, eliminating the spread of
infectious disease, and in establishing today’s disease surveillance and control
systems; and
NOW, THEREFORE, I, Elizabeth Slamka, Mayor of the City of Middletown, Ohio, do hereby
proclaim the week of April 1-7, 2024, as
NATIONAL PUBLIC HEALTH WEEK 2024
In the City of Middletown, Ohio and call upon the residents to observe this week by helping
our families, friends, neighbors, co-workers, and leaders to better understand the value of
public health and support great opportunities to adopt preventative lifestyle habits.
Dated in Middletown, Ohio, this 2nd day of April, 2024.
Mayor Slamka welcomed Health Commissioner Jackie Phillips Carter to the podium. Health
Commissioner Carter invited Deanna Shores and Kristy Duritch to the podium and
emphasized the idea that everyone plays a role in public health. She highlighted the
significance of Black Maternal Health Week, noting that its themes—protecting,
connecting, and thriving—should be practiced year-round. She connected these ideas to
the work of Middletown Connect, explaining that collaboration across the community
strengthens public health efforts. Carter stressed that with a small department of only
eight people, partnerships like Middletown Connect are essential for expanding outreach,
sharing resources, and making a meaningful impact. She expressed appreciation for the
collaborative spirit in the community, noting that progress comes from working together
and reinforcing the belief that the city is stronger through unity.

CITIZEN COMMENTS
Mary Johnson

Mary Johnson, 6700 Locus Lane, Middletown, Ohio addressed Council as the current
volunteer chair of the DMI Board of Directors and spoke about the importance of a vibrant
historic downtown as the heart of the community. Reflecting on her 34 years in
Middletown, she noted the significant transformation from a time when there was little to
do locally to today’s growing, community-focused downtown filled with small businesses
and social opportunities. She emphasized the value of collaboration through organizations
like DMI, highlighting successful partnerships such as the “Planning for Darkness” eclipse
initiative, which combined efforts from multiple local groups to promote safety, education,
and economic activity—drawing visitors and supporting local businesses. Despite this
progress, she raised concern about increasing downtown vacancy rates, which rose from
47% in 2023 to 53% in 2024, stressing the need for focused solutions. She encouraged
council members to attend upcoming workshops and presentations aimed at addressing
vacant properties and continuing downtown revitalization efforts, underscoring that

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April 9, 2024

sustained collaboration is key to maintaining momentum and strengthening the
community.
Steve Wayne

Steve Wayne, a West Chester resident who works at Miami University Middletown, spoke
about his involvement in the community and support for downtown development. A former
Procter & Gamble employee, he shared that after joining Miami Middletown about five
years ago, he made a conscious effort to get involved locally by volunteering at the Sorg
Opera House and joining Downtown Middletown Inc. (DMI), where he now serves on the
board. He also contributes financially and encourages others to support the organization.
Mr. Wayne emphasized that DMI not only promotes business growth in the downtown
district but also aligns with his goal of attracting and retaining talent through his work at
the university by creating internship and job opportunities that encourage students to stay
in Middletown long-term. He highlighted popular downtown events and local businesses
that foster community engagement and concluded by thanking council and expressing
hope for continued support to help DMI thrive and strengthen the city’s future.

COUNCIL COMMENTS
Mr. Ferrell

Mr. Ferrell spoke about the recent momentum in Middletown, highlighting the growth of
Cleveland-Cliffs as a major development, especially alongside the excitement of the
eclipse. He emphasized the importance of not just attracting talent but retaining it, noting
examples of new residents moving into the area from nearby communities. Reflecting on
attending the announcement of new hydrogen-ready furnaces, he described the pride
shown by company leadership and employees in both their work and the city. Looking
ahead, he identified housing as a top priority, pointing out that with over a thousand skilled
workers expected during construction and hundreds of long-term jobs to follow,
Middletown currently lacks sufficient housing to support that growth. He stressed that
while economic benefits like income tax are important, the city must also offer a high
quality of life to encourage people to stay. Ferrell expressed optimism that Middletown has
a rare opportunity to transform into a place where people not only work but choose to live,
calling it a pivotal moment for both council and staff to shape the city’s future.

Mrs. Carter

Mrs. Carter expressed pride in the City of Middletown and acknowledged the visible growth
and positive developments taking place. As a certified Community Health Worker with 14
years of experience, she emphasized the importance of community health, echoing earlier
remarks about its significance. She highlighted Black Maternal Health Week and shared
that she would be hosting a celebration at her church to raise awareness and support for
women’s health issues in the community. She invited council members and others to
attend, encouraging greater understanding and engagement about the challenges facing
women in Middletown.

Mr. West

Mr. West remarked that is a lot happening in the community. He highlighted the upcoming
first Food Truck Friday event at Sunset, expressing optimism about good weather and
encouraging attendance. He also reflected on the recent eclipse, sharing that he drove
around the city beforehand and was pleased to see families, friends, and neighbors
gathered outdoors in parks, downtown, and in their neighborhoods. He compared the
atmosphere to earlier times before digital distractions, emphasizing how meaningful it was
to see the community come together.

Mr. Horn

Mr. Horn reiterated concerns he had raised previously regarding rising property taxes,
noting that April marks the arrival of those bills. While the deadline to formally challenge
property valuations has passed, he encouraged residents who may be struggling with
increased payments to contact Butler County to discuss possible payment plans. He also
highlighted the Homestead Act, urging eligible residents—particularly seniors over 65—to
apply, as it can reduce the taxable value of their property. Emphasizing that these tax
increases will be in effect for the next few years, he stressed the importance of utilizing
available resources and communicating with county officials, who have expressed a
willingness to work with residents on a case-by-case basis, especially those on fixed
incomes.

Ms. Slamka

Ms. Slamka shared a wide range of updates and community highlights, beginning by
recognizing April as Earth Month and announcing upcoming events including Earth Day on
April 22, Arbor Day on April 26, and the Keep Middletown Beautiful cleanup on April 27.
She reflected on recent community engagements, including attending a dodgeball event
at Mayfield School and visiting Albanian Academy during Ramadan, where she connected
with students and staff. She also highlighted the recent Cleveland-Cliffs announcement
involving a potential $500 million federal grant for new hydrogen-ready facilities, which
would secure existing jobs and bring new employment opportunities and economic growth
to Middletown. Ms. Slamka discussed her visit to Atrium Medical Center, noting its
advanced services including a unique Natural Beginnings Birth Center offering specialized
maternity care. She also celebrated the opening of Brenda City Cafe in the city building
and encouraged residents to support local businesses. She promoted upcoming events
such as Food Truck Friday at Sunset Park, the Black Maternal Health Week community
event at United Missionary Baptist Church, and the citywide “Trash Bash” cleanup on April

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20, along with a community health event at MidPointe Library Middletown offering free
screenings and services. She concluded by reminding residents about opportunities to
apply for city boards and commissions and encouraging civic involvement.
CITY MANAGER
REPORTS
Downtown Middletown
Inc.

City Manager Lolli opened his report by inviting Downtown Middletown Inc. (DMI)
representatives Mary Johnson and Executive Director Jeff Payne to present their annual
update to council. DMI, a nonprofit affiliated with Heritage Ohio and Main Street America,
explained that it has maintained consecutive accreditation for its downtown revitalization
efforts and is focused on creating a vibrant, inclusive downtown that supports economic
development, historic preservation, improved aesthetics, and overall quality of life. They
outlined their “four-point approach,” consisting of promotions and events, economic
vitality, design, and organization, each supported by committees working on initiatives
such as community events, vacant property strategies, beautification efforts, and
partnerships with local organizations. DMI highlighted its role in hosting events that draw
people downtown, encouraging engagement with local businesses, and collaborating on
programs such as mural initiatives and business support services. Jeff Payne further
described DMI’s impact, including a microloan program established with First Financial to
assist downtown businesses, collaboration with the city’s SBDC office to support business
planning, and ongoing efforts to attract investment into the downtown area. He noted that
DMI has helped bring tens of thousands of visitors downtown through events, contributing
to local economic activity and community engagement. In addition, they emphasized
partnerships that enable events through shared resources and insurance coverage, as
well as support for facade improvements and the establishment of the downtown
entertainment district. They reported measurable outcomes, including thousands of
volunteer hours annually valued at over $120,000 and more than $200,000 in estimated
business activity generated from visitor spending, resulting in a combined economic
impact exceeding $300,000. Operating on a modest budget, DMI relies heavily on
volunteer contributions, demonstrating a strong return on the city’s investment. The
presentation also emphasized the importance of not only attracting visitors but improving
downtown’s physical environment through strategic planning, vacant property
redevelopment, and upper-floor residential conversions, especially in anticipation of
increased population and workforce growth tied to developments like Cleveland-Cliffs. They
concluded by reaffirming their commitment to collaboration with the city and continued
efforts to strengthen downtown as a place to live, work, and visit.

Municipal Court Update

Judge James Sharon provided the Middletown Municipal Court’s annual report, outlining
both administrative updates and key challenges facing the court. He highlighted significant
changes in Ohio law, particularly the expansion of victims’ rights, which has increased
notifications, participation, and procedural requirements across many types of cases,
creating additional workload for both the court and the prosecutor’s office. He also
discussed the evolving nature of expungement laws, noting ongoing legislative changes
and the complexity they add, especially when balancing automation efforts with victim
considerations. Judge Sharon addressed operational challenges including a growing need
for language interpreters due to increased diversity in the community, as well as the rising
prevalence of mental health and substance abuse issues among defendants. He noted
that methamphetamine use in particular has contributed to more severe and long-term
mental health complications, requiring the court to incorporate treatment providers
directly into court dockets to connect individuals with services in real time. He emphasized
the importance of these embedded resources in addressing underlying issues rather than
solely processing cases. He also outlined ongoing modernization efforts aimed at
improving efficiency and access to justice, including the transition toward electronic tickets
and e-search warrants, which would streamline coordination between police officers and
the court, reduce delays, and improve communication. Additionally, he noted the court’s
strong performance in managing case backlogs (“overage”) and its use of specialized
dockets, such as veterans treatment court, which provides tailored support services in
partnership with organizations like the Dayton VA. Judge Sharon described initiatives to
strengthen community engagement, including educational outreach to schools through
field trips and potential classroom court demonstrations, as well as opportunities for
students to observe court proceedings. He also proposed the development of a community
service program that would allow probationers to contribute to city cleanup efforts,
particularly in areas impacted by litter and drug paraphernalia, while gaining structure and
accountability. He concluded by encouraging continued collaboration with the city, offering
to engage with community organizations, and inviting council members to visit the court
to better understand its operations and the broader issues it addresses.

PUBLIC HEARING
Map Amendment and
Zone Change at 5014
Roosevelt Avenue

At 6:35 p.m. Law Director Ben Yoder swore in everyone that intended to speak at the public
hearing for the Map Amendment and Zone Change at 5014 Roosevelt Avenue. Assistant
City Manager Ashley Combs presented a staff report on a request by Wayne Hensley for a
map amendment and zone change at 5014 Roosevelt Avenue (Parcel ID:
Q6542107000026), a 0.869-acre property currently zoned R-3: Medium-Density
Residential District. The applicant is seeking to rezone the property to B-2: General
Business District in order to consolidate it with an adjacent parcel at 2002 Cincinnati

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Dayton Road (Toddle Inn). The property has been vacant since the prior single-family home
and accessory structures were demolished in August 2021. Surrounding zoning includes
B-2 to the north and east (vacant land) and R-3 to the south and west (residential uses).
The 2021 Comprehensive Plan designates the area as Mixed Residential, with nearby
Regional Mixed-Use areas intended to support commercial development along I-75, along
with secondary office, medical, and residential uses.
The Planning Commission previously reviewed the request and recommended denial by a
4-1 vote, forwarding the decision to City Council for final consideration. Public notice
requirements were met, and no public comments were received. The City’s internal
Development Committee had initially recommended approval; however, it was later
clarified that the internal Review Committee also recommended denial, consistent with
the Planning Commission’s action, correcting an earlier reporting error. Staff noted that
any development would still need to comply with engineering standards related to grading,
stormwater, utilities, and traffic. Staff outlined the criteria used to evaluate zoning map
amendments, including consistency with the comprehensive plan, whether the change is
justified by evolving conditions, its impact on public health, safety, and general welfare,
alignment with the proposed zoning district’s purpose, and potential environmental and
neighborhood impacts. With no public input received, the matter was then moved forward
for Council consideration and discussion with the applicant.
Mr. Wayne Hensley, the applicant, explained that he resides in Cape Coral, Florida, which
is why he was unable to attend earlier portions of the meeting. He expressed confusion
over the repeated denials of his request, stating that he believes the concerns may stem
from a lack of understanding of his intent. He clarified that he does not have a specific
development plan for the property and is not proposing to build anything himself; rather,
his goal is to sell the property as a combined parcel of approximately two acres after
rezoning, leaving future development decisions to potential buyers and the city’s zoning
and planning regulations. Mr. Hensley explained that combining his property with the
adjacent parcel would make the site more viable for future commercial uses such as a
motel or a large restaurant with adequate parking, which he believes could generate
revenue for the city. He noted that he has owned the property for over 35 years and is now
looking to sell it due to age and financial considerations. He emphasized that the two
parcels are contiguous and suggested that the rezoning would simply allow them to
function as a single, larger development site. During the discussion, he responded to
questions from Council, acknowledging that while he does not currently have a developer
or detailed plan, a realtor had indicated potential interest in the combined property once
it is fully assembled. He also sought clarification on the public hearing process and was
informed that this meeting constituted the only opportunity for public testimony, with
Council’s final decision to follow at a subsequent meeting. After no additional speakers
came forward in support, opposition, or in a neutral capacity, Hensley made a final brief
comment expressing appreciation for the meeting and the inclusion of the Pledge of
Allegiance. The public comment portion of the hearing was closed at 6:47 p.m.
During Council discussion, members raised questions about the rationale for denying the
rezoning request and whether maintaining the property as residential aligns with broader
city goals. One council member noted nearby development activity along Cincinnati-Dayton
Road, including commercial projects such as a strip mall, and asked why both the Planning
Commission and internal review processes recommended denial. Staff explained that the
primary concerns were the proposal’s consistency with the Comprehensive Plan and the
absence of a specific development plan, noting that reviewers were hesitant to approve a
rezoning without a clear intended use for the site. Council members discussed the
distinction between rezoning a property and having an actual development proposal in
place, emphasizing that while rezoning opens the door to a range of potential uses, it does
not guarantee any specific outcome. Concerns were raised about potential impacts on
adjacent residential properties, including issues such as traffic, lighting, noise, and
compatibility of future commercial uses. Staff reiterated that the property is designated as
Mixed Residential in the Comprehensive Plan, and that limited remaining residential land
in the city was also a factor in staff’s considerations. Members also compared this request
to past zoning decisions where approval was granted alongside a defined development
plan, suggesting that having a concrete proposal helps inform decision-making. While
acknowledging that the site’s location near a busy corridor could support commercial use,
Council expressed mixed views, noting both the potential benefits of development and the
importance of adhering to the Comprehensive Plan and evaluating “highest and best use.”
Overall, the discussion reflected differing perspectives on balancing future development
potential with planning consistency and neighborhood impact, with no final decision made
during this portion of the meeting. Council reopened the floor for additional public
comment, allowing Wayne Hensley to address the Council a second time. Mr. Hensley
expressed that he understood the discussion and the concerns raised, noting his
impression that Council may be more inclined to approve the rezoning if a specific,
concrete development plan were presented rather than a general intent to sell the
property. He acknowledged that if a buyer came forward with a defined project, such as
residential development, Council might view the request more favorably. He reiterated that

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his primary goal was to combine the parcels into a single approximately two-acre site to
make the property more attractive and marketable, rather than to develop it himself. Mr.
Hensley suggested that future developers would be better positioned to determine the
highest and best use of the land and that the zoning change would simply facilitate that
process. He also noted that even if the property were sold without a rezoning, a buyer could
pursue a zoning change or variance later as part of their own development proposal,
describing that as common practice in real estate transactions. Council members and staff
clarified that while the property could still be sold as-is, any future development would
remain subject to zoning regulations and approvals. Mr. Hensley expressed appreciation
for the discussion and indicated understanding that the lack of a specific development
plan was a key factor in the decision-making process. After no further questions or
comments from Council, the public hearing portion was closed.
CONSENT AGENDA

Approve the City Council minutes of February 20 & March 15, 2024
Receive and file the following board and commission minutes:
Airport Commission- December 11, 2023 & January 22, 2024
Civil Service Commission- December 21, 2023, January 17 and February 12, 2024
Park Board- February 12, 2024
Confirm the personnel appointment of Zaidyn Duggins to the position of Firefighter Paramedic in the Department of Public Safety, Division of Fire.
Mr. Horn moved to approve the issues and actions listed on the Consent Agenda. Mr. West
seconded. Motion carried. Ayes: Mrs. Carter, Mr. West, Mr. Horn, Ms. Slamka, Mr. Ferrell.

MOTION AGENDA
Refer to Planning
Commission a text
amendment of
Middletown
Development Code
Section 1204.08
(Permitted Principal
Uses), specifically Table
1204-3 Principally
Permitted Uses, and
Section 1230.02
(Definitions)

To refer to Planning Commission a text amendment of Middletown Development Code
Section 1204.08 (Permitted Principal Uses), specifically Table 1204-3 Principally Permitted Uses, and Section 1230.02 (Definitions), as they relate to medical marijuana facilities
within the City of Middletown.

Recess

At 7:12 p.m., Ms. Slamka called for a brief recess.

Return

At 7:22 p.m., Ms. Slamka called the meeting back to order.

LEGISLATION
Ord. No. O2024-20
CDBG Funds
Action Plan 2024

Ordinance No. O2024-20, an ordinance authorizing the submission of an application for
federal assistance, an action plan and a projected use of funds, under Title I of the Housing
and Community Development Act of 1974, as amended, for program year 2024 was read
for the second time.

Mr. West moved to refer to Planning Commission a text amendment of Middletown Development Code Section 1204.08 (Permitted Principal Uses), specifically Table 1204-3 Principally Permitted Uses, and Section 1230.02 (Definitions), as they relate to medical marijuana facilities within the City of Middletown. Mrs. Carter seconded. Motion carried. Ayes:
Mr. West, Mr. Horn, Ms. Slamka, Mrs. Carter, Mr. Ferrell.

Mr. West moved to approve Ordinance No. O2024-20, an ordinance authorizing the
submission of an application for federal assistance, an action plan and a projected use of
funds, under Title I of the Housing and Community Development Act of 1974, as amended,
for program year 2024. Mr. Ferrell seconded. Motion carried. Ayes: Mr. Horn, Ms. Slamka,
Mr. Ferrell, Mrs. Carter, Mr. West.
Res. No. R2024-10
Amend Appropriations
Court Special Projects

Resolution No. R2024-10, a resolution to make adjustments to appropriations for current
expenses and other expenditures of the City of Middletown, Counties of Butler and Warren,
State of Ohio, for the period ending December 31, 2024, was read for the second time.
(Court Special Projects Fund)
Mr. West moved to approve Resolution No. R2024-10, a resolution to make adjustments
to appropriations for current expenses and other expenditures of the City of Middletown,
Counties of Butler and Warren, State of Ohio, for the period ending December 31, 2024.
(Court Special Projects Fund) Mr. Horn seconded. Motion carried. Ayes: Ms. Slamka, Mrs.
Carter, Mr. Ferrell, Mr. West, Mr. Horn.

Res. No. R2024-11
Extend ODOT Transit
Grant Agreement for
SFY2022

Resolution No. R2024-11, a resolution authorizing an amendment of a grant agreement
with the Ohio Department of Transportation for a grant under the Urban Transit Program
for state fiscal year 2022 was read for the second time.
Mr. West moved to approve Resolution No. R2024-11, a resolution authorizing an
amendment of a grant agreement with the Ohio Department of Transportation for a grant
under the Urban Transit Program for state fiscal year 2022. Mr. Ferrell seconded. Motion

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carried. Ayes: Mr. Ferrell, Mrs. Carter, Mr. West, Mr. Horn, Ms. Slamka.
Res. No. R2024-12
Extend ODOT Transit
Grant Agreement for
SFY2023

Ord. No. O2024-21
Amend Contract with
Renascent, Inc. for
Demolition of Site
known as Middletown
Paperboard

Ordinance No. O2024-21, an ordinance authorizing the amendment of a contract with Renascent, Inc. for demolition of the site known as Middletown Paperboard and declaring an
emergency was read.

Res. No. R2024-13
Amend Appropriations
General Fund

Resolution No. R2024-13, a resolution to make adjustments to appropriations for current
expenses and other expenditures of the City of Middletown, Counties of Butler and Warren,
state of Ohio, for the period ending December 31, 2024, and declaring an emergency was
read with no action requested until April 16, 2024.

Ord. No. O2024-22
Zone Change – 5014
Roosevelt Avenue

Ordinance No. O2024-22, an ordinance changing the zoning classification for the parcel
located at 5014 Roosevelt Avenue from R-3 (Medium Density Residential District) to B-2
(Community Business District) was read for the first time.

Ord. No. O2024-23
Note Ordinance
Arena District Project

Ordinance No. O2024-23, an ordinance providing for the issuance and sale of notes in the
maximum principal amount of $14,080,000, in anticipation of the issuance of bonds, for
the purpose of paying the costs of designing, engineering, constructing, acquiring, renovating and improving various municipal infrastructure permanent improvements for the
renaissance arena district project, including water mains, sanitary sewers and storm sewers, public roads and streets and related curbs and gutters, grading, landscaping and otherwise improving the sites thereof, and equipment and appurtenances as may be necessary in connection therewith; and declaring an emergency was read was read with no action requested until April 16, 2024.

UNFINISHED BUSINESS

Council discussed several items, beginning with updates on the Aquatic Center, where the
agreement continues to be negotiated between attorneys and was recently sent back to
the YMCA’s legal team, with expectations of reaching a resolution by the end of the week
and no reported impact to the overall project timeline. For the Roosevelt Ridge
development, the city has closed on the property with the developer, who is working within
established timelines and is expected to begin earthwork once weather conditions permit,
while permitting and engineering reviews continue. Regarding Renaissance Point, officials
indicated that final contingencies are being worked out with development partners, with
potential construction activity, including excavation for parts of the project, anticipated to
begin around July and a more detailed update expected in May. The Community Center
project is progressing through coordination with construction and design teams, with bid
advertisements expected in late May and a groundbreaking anticipated in June. Updates
were also provided on Oakland Park, where cost estimates are being compiled for
requested improvements and will be shared with council, along with plans to incorporate
features such as naming elements consistent with other park projects.

NEW BUSINESS

A proposal was introduced to explore the implementation of electric vehicle charging
stations, with council agreeing to receive a presentation by the second meeting in May and
suggestions to begin with a pilot installation in an area with existing electrical
infrastructure while pursuing grant funding opportunities. Council also discussed
improving communication with residents through a broader communication plan that
could include a quarterly newsletter, website engagement tools, surveys, and public
listening sessions, with a newsletter contract expected to be brought forward for approval
soon. Finally, council addressed budget planning, with discussion of holding a preliminary
session—potentially in late May or early June—to provide staff with guidance on priorities,
general fund reserves, and key financial considerations ahead of the formal budgeting
process, which typically begins in late June or early July.

EXECUTIVE SESSION

At 8:03 p.m., Mr. West moved to adjourn to executive session under the authority of O.R.C.
121.22 (G) (1) To consider the appointment, employment, dismissal, discipline, promotion,
demotion, or compensation of a public employee or official; and under the authority of
O.R.C. 121.22 (G) (2) To consider the purchase of property for public purposes, or for the
sale of property at competitive bidding, if premature disclosure of information would give

Mr. West moved to approve Resolution No. R2024-12, a resolution authorizing an amendment of a grant agreement with the Ohio Department of Transportation under the Ohio
Transportation Partnership Program for state fiscal year 2023. Mr. Ferrell seconded. Motion carried. Ayes: Mr. West, Mr. Horn, Ms. Slamka, Mrs. Carter, Mr. Ferrell.

Mrs. Carter moved to approve Ordinance No. O2024-21, an ordinance authorizing the
amendment of a contract with Renascent, Inc. for demolition of the site known as Middletown Paperboard and declaring an emergency. Mr. West seconded. Motion carried.
Ayes: Mr. West, Mr. Horn, Ms. Slamka, Mrs. Carter, Mr. Ferrell.

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an unfair competitive or bargaining advantage; and under the authority of O.R.C. 121.22
(G) (3) Conferences with an attorney for the public body concerning disputes involving the
public body that are the subject of pending or imminent court action. Mrs. Carter
seconded. Motion carried. Ayes: Mrs. Carter, Mr. West, Mr. Horn, Ms. Slamka, Mr. Ferrell.
RETURN

At 9:53 p.m., Mr. Horn moved to return to regular session. Mr. Ferrell seconded. Motion
carried. Motion carried. Ayes: Ms. Slamka, Mr. Ferrell, Mrs. Carter, Mr. West, Mr. Horn.

APPOINTMENTS
Jennifer Chen Historic
Commission

Ms. Slamka moved to appoint Jennifer Chen to the Historic Commission. Mrs. Carter
seconded. Motion carried. Ayes: Mr. Ferrell, Mrs. Carter, Mr. West, Mr. Horn, Ms. Slamka.

Brian Duba Planning
Commission

Ms. Slamka moved to appoint Brian Duba to the Planning Commission. Mr. West
seconded. Motion carried. Ayes: Mrs. Carter, Mr. West, Mr. Horn, Ms. Slamka, Mr. Ferrell.

Dicky Brandon Building
and Housing Appeals
Board

Ms. Slamka moved to appoint Dicky Brandon to the Building and Housing Appeals Board.
Mr. Ferrell seconded. Motion carried. Ayes: Mr. West, Mr. Horn, Ms. Slamka, Mr. Ferrell,
Mrs. Carter.

ADJOURNMENT

At 9:56 p.m., the special meeting was declared adjourned until the regular meeting on
April 16, 2024, at 5:30 p.m. in Council Chambers.

______________________________
Elizabeth Slamka, Mayor
Attest: ___________________________

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June 18, 2024

At 5:33 p.m., Mayor Slamka called the City Council Meeting to order in Council Chambers,
Lower Level of the City Building.
ROLL CALL

City Council Members present: S. West, P. Horn, E. Slamka, J. Carter, Z. Ferrell.

PUBLIC HEARING
MidPointe Library
2025 Tax Budget

At 5:32 p.m., Assistant Law Director Conover swore in MidPointe Library Fiscal Officer Emily
Foote and Executive Director Travis Bautz and opened the public hearing for the MidPointe
Library 2025 Tax Budget. Mr. Bautz explained that the library serves all ages and all stages of the
community. Of the 251 public libraries in the state of Ohio, the MidPointe Library is the 15th busiest
in terms of how many items are checked out, and we are the 12th busiest in terms of how many
visitors we get through our doors. We had the 9th busiest in terms of summer reading participation
and we had the 8th most programs offered. He explained that the library has partnered with the
Council on Aging to offer congregate meals for senior citizens that need a chance to get out of the
house. We also offer additional events and games for them to interact with others. We also partnered with the Department of Agriculture to offer summer meals to children that might need
lunches when school is no longer in session. Those are two unique programs that we're offering
this particular year and we're proud of those. Ms. Foote explained that the library’s 2025 tax budget
outlines the library's revenues and expenditures for the upcoming year. The City is the taxing authority for the MidPointe Library. The 2025 revenues for our General Fund are $10,299,500 and
the expenditures are anticipated to be $14,038,291. Part of these expenditures will be for constructing a new branch in Liberty Township and additional programming such as our free on-site
counselor and expanding meal services for seniors. At 5:37 p.m., the public hearing was closed.

PUBLIC HEARING
Preliminary
Development Plan &
Zone Change:
Bonita Drive

At 5:37 p.m., Assistant Law Director Brody Conover swore in everyone who planned to speak
about the Preliminary Development Plan to construct three three-unit condominiums at the
intersection of Bonita Drive and Eaton Avenue. City Planner James Metz explained that this
public hearing was due to a request by applicant Phillip Brandon for approval of a Preliminary
Development Plan to construct three three-unit condominiums at the intersection of Bonita Drive
and Eaton Avenue, known as Parcels ID: Q6542088000001. The property is a total of 1.02 acres.
The project will need approval by the City Council for the Planned Development Map Amendment
and Zone Change. The subject property is currently zoned R-4: Attached Residential. Per the Middletown Development Code, the purpose of the R-4 Attached Residential District is to provide for
moderate to high-density residential development, generally located in the core area of the City
and that reflects the historic urban development pattern in and around Downtown Middletown.
On November 19, 1979, the City of Middletown’s Planning Commission approved the subdivision
plat. On November 20th, 1979, the City of Middletown’s City Commission approved the plat, and
on February 15, 1980, the plat was recorded with the Butler County Recorder’s Office. The nine
condominiums were never built and the lot has sat vacant. The purple dotted line indicates where
the private street would converge into parking lots to be built in accordance with the previously
approved plan.
Future Land-Use Map:
Per the Middletown Comprehensive Plan, the purpose of the Mixed Residential is to support a mix
of residential housing types and styles.
It supports a range of housing styles and price points that cater to a variety of lifestyles and preferences, with a focus
on promoting the development of new detached single family homes. Secondary uses include
parks, recreational uses, and neighborhood churches and schools.
STAFF ANALYSIS:
The applicant proposes a preliminary development plan that would allow for the construction of 3
three-unit condominiums. Per the City of Middletown's Development Code, Chapter 1204.07: Zoning District Regulations:
The purpose of the PD Planned Development District is to provide an opportunity for creative and
flexible land development where a base zoning district will not accommodate the proposed development but where such development will further the purpose of this code and the goals and policies of the master plan.
The PD District is designed to allow for deviations from certain zoning standards that would otherwise apply if not contrary to the general spirit and intent of this code.
Per the Middletown Development Code, the project will need approval by the City Council for the
Map Amendment and Zone Change.
Site Development Standards:
Per Chapter 1204.10: Site Development Standards, there shall not be more than one principal
building on an individual lot except as approved as part of a planned development or as part of an
approved condominium project. In such cases, the entire group as a unit shall be subject to the
minimum setbacks for the applicable zoning district and lot type. Each individual building shall
meet all yard requirements for the appropriate district as though it were on an individual lot.

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Architectural Standards:
Per Chapter 1210.03: Architectural Standards for Residential Buildings, no building permit shall
be issued without a determination from the Architectural Review Board (ARB) of compliance with
the standards set forth in this section.
The first above-ground story of a residential dwelling shall have facades constructed of stone,
brick, wood, stucco, cultured stone, cement siding, or hardy plank when such facades are visible
from a public street.
Off-Street Parking:
Per Chapter 1218.04: Off-Street Parking Requirements, three family dwellings require two spaces
per unit.

Site Landscaping:
Per Chapter 1216.02: Applicability (e) “All development in a PD shall be subject to the standards
of this chapter unless otherwise modified through the PD review and approval process”.
Per Chapter 1216.02: Applicability (f) “When a development is subject to the provisions of this
section, a landscaping plan shall be submitted with a certificate of zoning compliance application.”.
Per Chapter 1216.07: Site Landscaping for Single, Two, Three, and Four Family Dwellings, three
family dwellings require two spaces per unit.
(2) Trees
A.
A minimum of three trees shall be provided in each front yard area, up to two which
may be planted between the sidewalk and the street curb.
B.
Each tree shall be a minimum of one and one-half inch caliper DBH.
PUBLIC NOTICE REQUIREMENT:
Per the Middletown Development Code, Table 1226-1: Notice Requirements, public notice was
published in the paper, and letters were sent to all property owners within 200 feet of the property. All letters and emails that were received were forwarded to the Planning Commission.

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OTHER DEPARTMENT COMMENTS:
The City’s internal Development Committee reviewed the proposal. The Development Committee
includes the City Manager and Assistant City Manager, Economic Development Department, Law
Department, Public Works & Engineering Department, Police, Development Services, Building Inspections Division, Planning/Zoning Division, and Code Enforcement Division.
City Engineering Department: The construction plans need to comply with the Engineering Manual
of Design (Grading, Storm Water, Utilities, Erosion Control, Traffic, etc.).
Review Criteria for a Map Amendment/Zone Change:
Recommendations and decisions on code text or map amendment applications shall be based on
consideration of the following review criteria. Not all criteria may be applicable in each case, and
each case shall be determined on its own facts.
(1) The proposed amendment is consistent with the master plan, other adopted City plans, and
the stated purposes of this code;
(2) The proposed amendment is necessary or desirable because of changing conditions, new
planning concepts, or other social or economic conditions;
(3) The proposed amendment will promote the public health, safety, and general welfare;
(4) The proposed amendment, if amending the zoning map, is consistent with the stated purpose
of the proposed zoning district;
(5) The proposed amendment is not likely to result in significant adverse impacts upon the natural environment, including air, water, noise, storm water management, wildlife, and vegetation, or
such impacts will be substantially mitigated; and/or
(6) The proposed amendment is not likely to result in significant adverse impacts upon other
property in the vicinity of the subject lot.
The Planning Commission recommended approval of the Preliminary Development Plan to construct three three-unit condominiums at the intersection of Bonita Drive and Eaton Avenue with a
4-1 vote on May 8, 2024; staff concurs with this recommendation.
At 6:17 p.m., the public hearing was closed.
CITIZEN
COMMENTS
Gabriel Schoenlein

Gabriel Schoenlein, 121 South Main Street, Middletown, Ohio spoke about the code enforcement
sweep. The announcement this morning sparked significant concern among local residents,
particularly regarding the potential for Code Enforcement to be biased toward residential property
owners over commercial property owners and landlords. People worry this could lead to an unfair
and ineffective application of the code, especially since commercial properties are often the source
of blight in the community, with some even labeling landlords as "slum lords." Despite these
concerns, I have confidence in the city's ability to manage the situation well and see this as a chance
to improve the city's appearance and safety. However, due to the community's concerns, I
emphasize the need for transparency and proactive communication from the city. I suggest that the
city provide regular reports showing which properties are being cited, how often, and whether
commercial properties are being held to the same standards as residential ones. I hope the city will
take these steps without needing citizens to file FOIA requests, and that the City Council will ensure
this information is shared publicly.

Jeremy Loukinas

Jeremy Loukinas, 214 S. Main Street, Middletown, Ohio spoke in support of the code enforcement
sweep, citing personal experiences and observations since moving to the area in 2015. He
highlighted long-standing issues of blight, particularly on South Main Street, where cars and trash
have remained for years. One example shared was a cleanup effort where volunteers uncovered
cars buried under mattresses and trash, some with license plates from the 1980’s.I believe that
while Middletown is home to kind people, the community has not done enough to maintain its
appearance, with problems like overgrown grass, cars in yards, and neglected properties. I realize
that cleaning up these areas can be financially burdensome for some, particularly elderly residents,
and I suggest that volunteer help or financial assistance could ease this burden. We have invested
our hard-earned money into property renovations, but the neighboring properties remain in
deplorable condition, which is negatively affecting the marketability of the homes we’re working on.
Even though you may face some opposition, the city needs to address these issues and improve
property values, even if it means enforcing regulations that some may not like. Cleaning up the
community is essential for progress.

Nicole Condrey

Nicole Condrey, 1407 Wrenn Street, Middletown, Ohio spoke in favor of the code enforcement efforts. I deeply appreciate the city's code enforcement efforts and realize how crucial this initiative
is for improving Middletown. They acknowledge that code enforcement may create tension but believe it is essential for addressing various city challenges, including crime and safety. Taking care
of properties, such as removing abandoned vehicles or cleaning up yards, can significantly improve
the city's appearance and foster a sense of pride. Many of the code enforcement issues are simple
and cost-effective to address, like picking up trash or removing expired vehicles, which can even
be sold for scrap. Abiding by city ordinances shows respect for the community and fosters a sense
of pride. The speaker also points out the importance of promoting investment and job creation to
improve the city's economy, and they believe that code enforcement plays a vital role in attracting
new people to the area. I support the idea of focusing efforts in specific areas, comparing it to a
blitz strategy that makes large tasks more manageable, and appreciate the push for transparency
in the process, such as vehicle tracking, which would help both the citizens and code enforcement

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June 18, 2024

team. I believe that taking care of properties will ultimately benefit everyone and hope that the
courts support the initiative.
Zach Weprin

Zach Weprin, 277 Stewart Avenue, Dayton, Ohio spoke. I am a local entrepreneur who started my
first business in downtown Cincinnati 15 years ago, primarily in the restaurant industry. Over the
years, I built 15 restaurants across Ohio. When Ohio introduced the medical cannabis program in
2017, my father and I entered the cannabis business. We applied for a warehouse in Dayton, won
a cultivation and processing license, and have been operating since 2020. Currently, we employ
130 people and expect to grow to 400-500 employees in the next few years. I noted that the
cannabis dispensary topic was on the agenda for the meeting and I am interested in being one of
the five potential dispensaries in Middletown. I am considering investing in several buildings in the
community and wanted to introduce myself, establish a relationship with the council, and express
my commitment to investing in Middletown.

COUNCIL COMMENTS
Mr. Ferrell

Mr. Ferrell addressed concerns raised by residents regarding code enforcement. He emphasized
that the city’s efforts are not intended to target or burden residents, but rather to assist property
owners in improving their homes and to enhance overall neighborhood conditions and property
values. He noted that recent public discussion has generated significant community feedback but
reiterated that the intent of code enforcement is to clean up and maintain city property standards,
not to single out individuals. Mr. Ferrell also referenced his own efforts since joining the council,
including working to advance the demolition of the former paperboard factory, which is now nearing
completion, as an example of improving city-owned property. He stressed the importance of
bringing city-owned properties into better condition and described this broader effort as a shared
responsibility between the city and its residents. He further explained that improving the
appearance and maintenance of neighborhoods can play a role in reducing crime and encouraging
community pride. While acknowledging that change can be difficult and sometimes met with
resistance, he encouraged residents to understand the purpose behind these initiatives and to
engage with city officials if they have concerns. He reiterated that council members and staff are
open to feedback and willing to have conversations with residents to improve processes. Ultimately,
Mr. Ferrell urged the community to support ongoing efforts to clean up and improve the city, framing
code enforcement as part of a broader initiative to create a safer, more attractive, and bettermaintained community.

Mrs. Carter

Mrs. Carter expressed appreciation to the presenters and specifically thanked Brandon for his
efforts related to housing development in Middletown. She shared that she had recently learned
about landominiums after observing one in the city and found the concept interesting as a potential
housing option. She also thanked the city manager and staff for ensuring water access at Douglas
Park, noting improvements that included spray features being installed and families, including
children and adults, using the facilities. Mrs. Carter also reflected on her participation in recent
community events, including the Juneteenth parade, where she appreciated the involvement of a
Deputy Chief who led and supported the event. She noted upcoming community engagement
opportunities, such as Pride weekend, where she planned to participate. Additionally, she
commented positively on the presence of code enforcement efforts in the community, expressing
support for continued work to encourage residents to maintain their properties. She emphasized a
collaborative approach, encouraging residents to keep their yards and properties clean while noting
that the city is willing to assist where possible to help improve overall neighborhood conditions.

Mr. West

Mr. West addressed ongoing community discussions regarding code enforcement and city
improvement efforts. He noted that prior to joining council, many residents expressed a strong
desire to see the city cleaned up through a combination of code enforcement, property
improvements, and supportive programs for homeowners. He emphasized that council members
and staff are actively listening to community concerns and working across multiple fronts to
address them, including improvements to city-owned properties and public spaces. Mr. West
referenced recent progress at Douglas Park, highlighting the reopening of the splash pad project
and the addition of amenities such as a futsal court as examples of positive change and investment
in recreational spaces. He acknowledged that while the city is making progress on issues such as
homelessness, drug activity, and property maintenance, these efforts require continued
coordination with staff and often involve difficult or gradual implementation. Mr. West also noted
that although change can generate both support and criticism—particularly on social media—the
focus should remain on long-term improvements rather than short-term reactions. He pointed out
that some properties in the city still present health and safety concerns due to neglect, reinforcing
the importance of code enforcement not only for aesthetics but also for public safety. At the same
time, he recognized the challenges faced by residents, including those on fixed incomes, and
expressed support for expanding programs such as home repair grants, trash cleanup initiatives,
and community assistance efforts. He concluded by emphasizing collaboration between residents,
property owners, and local government as essential to achieving meaningful progress, citing
examples from other communities that have successfully revitalized over time through coordinated
efforts and sustained investment. He also encouraged continued community involvement in
upcoming initiatives, such as trash clean-up events, and thanked city staff for their efforts in
managing and implementing these initiatives despite the challenges involved.

Mr. Horn

Mr. Horn spoke about housing and community development, emphasizing both new construction

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and the maintenance of existing homes. He referenced state-level data indicating a need for
approximately 3,000 new housing units in Middletown and noted that current and upcoming
developments, such as Echo Point, Roosevelt Ridge, and projects along Central Avenue, are
contributing to meeting that demand. He stressed the importance of ensuring that new housing is
developed responsibly, with an emphasis on quality, affordability, and accessibility to support both
residents and local employers. Mr. Horn also discussed the importance of maintaining existing
housing stock, noting that many homes in the city are several decades old and require ongoing
upkeep of key systems such as roofs, HVAC, electrical, and plumbing. He explained that many
homes built around 25 years ago or earlier are reaching or exceeding their expected lifespan for
certain components, making maintenance and upgrades necessary. He encouraged homeowners
to take pride in property upkeep, including basic exterior maintenance such as cleaning and repairs,
while acknowledging that financial limitations can make this challenging for some residents. He
emphasized that both new development and the preservation of existing homes are essential to
improving neighborhood conditions, attracting residents and employers, and supporting long-term
community growth.
Ms. Slamka

Ms. Slamka addressed several community updates and announcements. She began by discussing
the current heat wave affecting Middletown and Butler County, noting forecasts predicting
dangerous heat with heat indices in the low 100s. She relayed guidance from the Middletown
Health Department and Health Commissioner, emphasizing the importance of staying hydrated by
drinking water, avoiding soft drinks and alcohol, checking on elderly neighbors and family members
who may be more vulnerable to heat-related illness, and ensuring pets are not left outside for
extended periods. She also recommended limiting time outdoors during peak heat hours and taking
steps indoors to keep living spaces cool, such as closing blinds and curtains. Ms. Slamka then
highlighted recent and upcoming community events, including Juneteenth celebrations held at
Douglas Park, as well as additional activities planned. She announced upcoming festivals, including
the Pride Festival in downtown Middletown and the St. John 23rd festival (formerly known as the
Fenwick/Falcon Festival), noting dates, times, and general activities associated with each. She also
shared information about Food Truck Friday at Sunset Park, the city’s Independence Day Festival
at Smith Park with fireworks scheduled for July 3rd, and upcoming Middletown Farmers Market
dates in July. In addition, she reminded residents that the city’s Home Improvement Repair Program
is still accepting applications for eligible homeowners in designated neighborhoods, offering grants
for exterior home repairs. She encouraged community involvement through volunteering,
participating in local boards or commissions, and engaging in small acts that contribute to
neighborhood improvement. She concluded by emphasizing the importance of community
participation and reminding residents that applications for city boards and commissions are
accepted year-round for those interested in serving.

Recess

At 6:63 p.m., Ms. Slamka called for a brief recess.

Return

At 7:01 p.m., Ms. Slamka called the meeting back to order.

CITY MANAGER
REPORTS
Passport to
Tomorrow

City Manager Lolli welcomed Middletown City Schools Superintendent Deb Houser and Chamber of
Commerce President/ CEO Rick Pearce to the podium to present the Passport to Tomorrow
program. The Chamber of Commerce has been working with its members, including local
manufacturers and healthcare providers, to identify the skills needed in the workforce and ensure
that students are being prepared to meet these demands. In 2018 and 2019, the Chamber asked
local businesses to identify the characteristics of the best and worst employees, as well as the
types of employees they would need in the next ten years. This feedback led to the development of
the "Future Ready Skill Set," which includes two sets of skills: Habits of Success and Creative KnowHow, which businesses identified as necessary, and Content Knowledge and Wayfinding Abilities,
which are the responsibility of education. This framework was shared with various local school
districts, and Monroe and Madison adopted it immediately, while Middletown decided to
incorporate it into their strategic planning. Superintendent Houser highlighted the school district’s
work to integrate these skills into their curriculum, focusing on creating real-world career
awareness for students starting from kindergarten. One key initiative, "Passport to Tomorrow,"
introduces students to different careers through hands-on experiences and business partnerships.
This initiative is designed to expose students to various industries and job roles, with businesses
helping to design lessons and engage directly with students. As of now, 35 businesses have been
involved, providing volunteers to work with students in grades 3-5, and the program has expanded
to middle school grades as well. The initiative is part of a broader six-year strategic vision to better
align education with workforce needs, culminating in a plan that will roll out in the high school by
2025-2026. Superintendent Houser also mentioned a recent grant awarded to the district to fund
entrepreneurship programs, demonstrating the continued investment in preparing students for
success in various career paths. The collaboration between the Chamber of Commerce and the
Middletown City Schools is a key element of this effort.

Development
Services &
Economic
Development
Consolidation
Update

City Manager Lolli provided an update to the proposed Development Services and Economic
Development Department consolidation. He explained that the overall department goal is to
create a “One-Stop Shop” under the leadership of a single management team. This means that all
aspects of business, residential, commercial, industrial, planning, zoning, permitting, building
inspection, code enforcement, and nuisance abatement will be under the guidance and supervision

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of a unified command structure consisting of a Director and Assistant Director. The new Department
will understand the bigger picture together and implement standard operating policies and
procedures for staff to function cohesively. This will allow us to streamline services and amenities
for citizens and businesses and make doing business with the City easier. Economic development,
planning, zoning, building, and permitting will collaborate to review plans and projects, with an
increased focus on business recruitment, retention, and expansion efforts. This new structure will
also allow us to expand our ability to focus efforts on Code Enforcement and Nuisance Abatement.
For a long time, Middletown has operated on the traditional approach to code enforcement and
nuisance abatement. The City is divided into five code enforcement districts and we have mainly
relied on citizen complaints to identify property violations. We are currently working on a Strategic
Enforcement Plan that will change the role of code enforcement and nuisance abatement in
Middletown. This plan will create a comprehensive approach to addressing problem properties. As
a part of this merger, Community and Economic Development staff will work together to develop
additional strategies to bring vacant properties, rental housing, and owner-occupied housing into
compliance. A new approach we will be implementing for vacant properties is “Fix It UP, Pay It Up,
Give It Up”. Meaning owners will either fix up the property, the City will fix up the property and assess
it to the owner, or we will attempt to take ownership of the property. We will have a plan in place to
sustain compliance to ensure there is neighborhood stabilization by reducing the likelihood of
eventual deterioration and abandonment. With owner-occupied housing, a strategic code
compliance approach focuses on designing programs, resources, and partnerships that help lowincome or qualifying homeowners bring their properties into compliance. We will aggressively
ensure compliance with the code, either through financial assistance or penalties, citations, fines,
and court orders.

Code Enforcement
Sweep

City Manager Lolli discussed the code enforcement sweep. City-wide Code Enforcement District
Sweep begins on July 8 and runs through September 13, 2024. During each two-week period all
code specialists will be concentrated in one district to conduct comprehensive house-by-house
outdoor inspections. The specialists will notify property owners and occupants of violations found
and provide educational information concerning code enforcement tips and assistance programs
available for repairs, including the City’s Home Improvement Repair Program (HIRP).
District Sweep Dates:
District 1 (July 8 - July 19): Airport/Riverfront, Harlan Park, Downtown, Church, Oakland, Lakeside,
Roselawn.
District 2 (July 22 - August 2): South, Prospect, Douglass, Meadowlawn, Amanda/Oneida
District 3 (August 5 - August 16): Sherman, Highlands, Barbara Park, Mayfield
District 4 (August 19 - August 30): Sunset/Park Place, El Dorado/Williamsdale, University,
Wildwood, Avalon, Riverside Village, Dixie Heights, Springhill, Northeast, Manchester Meadows
District 5 (September 2 - September 13): Sawyer’s Mill, Rosedale/The Oaks, Creekview, Euclid
Heights/Runnymede, Lewis/Clifton Farms, Greenfields, Far Hills, Thorny Acres/Burnham Woods,
Towne Mall, New England Heights, Renaissance
This code enforcement sweep is the latest effort in Middletown’s commitment to the beautification
of the City and making Middletown a better place to live, work, and play.

Home Improvement
Repair Program

City Manager Lolli discussed the Home Improvement Repair Program (HIRP.) The HIRP will be
expanding to include all properties West of Breiel Boulevard. Staff is also working to increase the
reimbursement amount. Details are currently being finalized with the City’s Law Department. This
will be in place in time for the City-wide code enforcement sweep. Approximately $40,000 of the
$100,000 has been applied for. However, staff would like to add another $100,000 to the program
from the allocated Neighborhood Improvement funding.
Approval of amending the current Pay and Benefits Ordinance to create five new positions for the

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MIDDLETOWN, OHIO
Next Steps

June 18, 2024

newly created Community and Economic Development Department.
Supplemental Appropriation for the new Community & Economic Development Department
positions.
The following positions would transition to new positions, with already budgeted funds for 2024:
OLD TITLE

NEW TITLE

Economic Development Director
=
Community & Economic Development Director
Assistant Economic Development Director = Assistant Community & Economic Development Director

The following positions would be new positions to the budget, resulting in this mid-year
supplemental:
NEW POSITIONS

FUND/DIV

Economic Development Program Manager
100.164
100.164
Grants & Special Projects Manager
100.162
City Planner
Process Server
50% 100.162 50% 230.133
230.133
Income Tax Auditor
This legislation will reduce the General Fund by $162,175.96 and the Income Tax Fund by
$70,022.80. The annual cost for these five new positions is $464,397.54.

CONSENT AGENDA

Approve the City Council minutes June 4, 2024
Receive and file the following board and commission minutes:
Architectural Review Board- May 7, 2024
Board of Health- May 14, 2024
To confirm the reinstatement of Nathan Morgan to the position of Patrol Officer in the Department
of Public Safety, Division of Police.
Accept the resignations of Jon Schade from the Airport Commission and Greg Emrick from the
Planning Commission
Mr. West moved to approve the issues and actions listed on the Consent Agenda. Mrs. Carter
seconded. Motion carried. Ayes: Mrs. Carter, Mr. West, Mr. Horn, Ms. Slamka, Mr. Ferrell.

MOTION AGENDA
2025 Tax Budget
MidPointe Library

Receive, file and adopt the 2025 Tax Budget for the MidPointe Library

Contract with
Loveland
Excavating &
Paving
Infrastructure
Improvements
Renaissance Pointe
Project

To authorize the City Manager to enter into a contract with Ohio Heavy Equipment Leasing, LLC
dba Loveland Excavating & Paving in an amount not to exceed $8,885,589.02 which includes
a $1,000,000.00 contingency for the construction of the Phase I municipal infrastructure
improvements related to the Renaissance Pointe project upon the receipt of bond anticipation
note proceeds as authorized and appropriated by Ordinance No. O2023-102.

Ord. No. O2024-38
Amend PBO

Ordinance No. O2024-38, an ordinance amending the pay and benefits ordinance, Ordinance
No. O2023-98 was read for the second time.

Mr. Horn moved to receive, file and adopt the 2025 Tax Budget for the MidPointe Library. Mr. Ferrell
seconded. Motion carried. Ayes: Mr. West, Mr. Horn, Ms. Slamka, Mrs. Carter, Mr. Ferrell.

Mr. West moved to authorize the City Manager to enter into a contract with Ohio Heavy Equipment
Leasing, LLC dba Loveland Excavating & Paving in an amount not to exceed $8,885,589.02 which
includes a $1,000,000.00 contingency for the construction of the Phase I municipal infrastructure
improvements related to the Renaissance Pointe project upon the receipt of bond anticipation note
proceeds as authorized and appropriated by Ordinance No. O2023-102. Mr. Ferrell seconded. Motion carried. Ayes: Mr. Horn, Ms. Slamka, Mr. Ferrell, Mrs. Carter, Mr. West.

There was discussion about the Development Services and Economic Development Department
consolidation and the position of the process server.
Mrs. Carter moved to approve Ordinance No. O2024-38, an ordinance amending the pay and benefits ordinance, Ordinance No. O2023-98. Mr. Ferrell seconded. Motion carried. Ayes: Mr. Ferrell,
Mrs. Carter, Mr. West. Nays: Mr. Horn, Ms. Slamka.
Res. No. R2024-19

Amend Appropriations

(General &
Income Tax)

Resolution No. R2024-19, a resolution to make adjustments to appropriations for current
expenses and other expenditures of the City of Middletown, Counties of Butler and Warren, state of
Ohio, for the period ending December 31, 2024, was read for the second time. (General Fund and
Income Tax Fund)
Mr. West moved to amend Resolution No. R2024-19, to remove the process server position and the
appropriations associated with the position. Mr. Ferrell seconded. Motion carried. Ayes: Mr. Ferrell,
Mrs. Carter, Mr. West. Nays: Mr. Horn, Ms. Slamka.
Mr. West moved to approve Resolution No. R2024-19, a resolution to make adjustments to appropriations for current expenses and other expenditures of the City of Middletown, Counties of Butler
and Warren, State of Ohio, for the period ending December 31, 2024, was read for the second time.
(General Fund and Income Tax Fund) Mrs. Carter seconded. Motion carried. Ayes: Mrs. Carter, Mr.
West, Mr. Ferrell. Nays: Mr. Horn, Ms. Slamka.

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MIDDLETOWN, OHIO
Res. No. R2024-20

Amend Appropriations

(ARPA Fund)

June 18, 2024

Resolution No. R2024-20, a resolution to make adjustments to appropriations for current
expenses and other expenditures of the City of Middletown, counties of Butler and Warren,
state of Ohio, for the period ending December 31, 2024, and declaring an emergency was read.
(American Rescue Plan Act of 2021 Fund)
Mr. Horn moved to approve Resolution No. R2024-20, a resolution to make adjustments to appropriations for current expenses and other expenditures of the City of Middletown, counties of Butler
and Warren, state of Ohio, for the period ending December 31, 2024, and declaring an emergency.
(American Rescue Plan Act of 2021 Fund) Mr. West seconded. Motion carried. Ayes: Mr. West, Mr.
Horn, Ms. Slamka, Mrs. Carter, Mr. Ferrell.

Ord. No. O2024-39
Duke Energy – Fire
Station 82 & 83
Transformers &
Lines

Ordinance No. O2024-39, an ordinance establishing a procedure for and authorizing a contract
with Duke Energy to install electrical transformers and line extensions for new Fire Stations 82 and
83 and declaring an emergency was read.

Ord. No. O2024-40
Repeal MCO
Section 624.026

Ordinance No. O2024-40, an ordinance repealing Section 624.026 (Medical Marijuana
Cultivators, Processors and Retail Dispensary Establishments Prohibited) of the Codified
Ordinances was read for the first time.

Ord. No. O2024-41
Amend MCO
624.025

Ordinance No. O2024-41, an ordinance amending Section 624.025 (Cultivation of Marihuana)
of the Codified Ordinances was read for the first time.

Ord. No. O2024-42
Limiting Dispensaries

Ordinance No. O2024-42, an ordinance limiting the number of cannabis dispensaries in the
City of Middletown to five was read for the first time.

Ord. No. O2024-43
Contract with Animal
Friends Humane
Society

UNFINISHED
BUSINESS

Mr. Horn asked for an update on the deed restriction on the Senior Center with Cleveland Cliffs;
staff is working on it. Mrs. Carter asked about the grills for Douglas Park. Public Works will look into
installing the grills. Street line painting is expected to begin within about a month, with a finalized
list of roads to be shared soon. Concerns were raised about a confusing intersection at Jackson
Street and Roosevelt, which will be reviewed. Several alleyway pothole issues were identified,
though officials noted overall improvements in recent years and ongoing plans for further work. The
18th Street water main project is set to begin just after the Fourth of July, with street repairs to
follow and expected to move quickly. Lastly, staff agreed to develop a formal plan for maintaining
city-owned properties.

EXECUTIVE SESSION

At 8:53 p.m., Mr. West moved to adjourn to executive session under the authority of O.R.C. 121.22
(G) Under the authority of O.R.C. 121.22 (G) (1) To consider the appointment, employment,
dismissal, discipline, promotion, demotion, or compensation of a public employee or official; and
under the authority of O.R.C. 121.22 (G) (3) Conferences with an attorney for the public body
concerning disputes involving the public body that are the subject of pending or imminent court
action. Mr. Ferrell seconded. Motion carried. Ayes: Ms. Slamka, Mr. Ferrell, Mrs. Carter, Mr. West,
Mr. Horn.

RETURN

At 9:23 p.m., Mr. West moved to return to regular session. Mr. Ferrell seconded. Motion carried.
Ayes: Mr. Ferrell, Mrs. Carter, Mr. West, Mr. Horn, Ms. Slamka.

APPOINTMENT

Ms. Slamka moved to appoint Christopher Amburgey to the Planning Commission. Mr. West
seconded. Motion carried. Ayes: Mrs. Carter, Mr. West, Mr. Horn, Ms. Slamka, Mr. Ferrell.

ADJOURNMENT

At 9:24 p.m., the meeting was declared adjourned until the special meeting on June 25, 2024, at
4:00 p.m. in Council Chambers.

Mr. West moved to approve Ordinance No. O2024-39, an ordinance establishing a procedure for
and authorizing a contract with Duke Energy to install electrical transformers and line extensions
for new Fire Stations 82 and 83 and declaring an emergency. Mr. Horn seconded. Motion carried.
Ayes: Mr. Ferrell, Mrs. Carter, Mr. West, Mr. Horn, Ms. Slamka.

______________________________
Elizabeth Slamka, Mayor
Attest: ___________________________

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MIDDLETOWN, OHIO

September 3, 2024

At 5:30 p.m., Mayor Slamka called the City Council Meeting to order in Council
Chambers, Lower Level of the City Building.
ROLL CALL

City Council Members present: Z. Ferrell, S. West, P. Horn, E. Slamka.

EXCUSE ABSENCE

Mr. Ferrell moved to excuse Mrs. Carter’s absence. Mr. West seconded. Motion
carried. Ayes: Mr. West, Mr. Horn, Ms. Slamka, Mr. Ferrell.
At 5:32 p.m. Law Director Ben Yoder swore in everyone that planned to speak at
any of the public hearings.
At 5:33 p.m. Mrs. Carter arrived at the meeting.

PUBLIC HEARING
Amendment to a Development
Plan Case #6-24

Assistant City Manager Ashley Combs presented the Amendment to a Development
Plan Case #6-24: A request by applicant Tammy George on behalf of Oak Street
Health for approval of an Amendment to a Development Plan at 4778 Roosevelt
Boulevard, known as Parcel ID: Q6542055000042. The property is a total of
2.1030 acres. Per the City of Middletown Zoning Map and Middletown Development
Code, the property is zoned O-1P: Planned Development and would not permit a
medical office therefore the applicant is proposing an Amendment to a Planned
Development. The applicant, Oak Street Health, is seeking approval to amend the
current development plan to allow for a medical office space. The property is currently zoned 0-1P (Planned Development), which doesn't allow medical office use
under its existing conditions. This change would be considered a "major change"
because it alters the land use, requiring approval from both the Planning Commission and the City Council. Oak Street Health plans to use the space for a primary
care center targeting Medicare-aged adults. The center would include consultation
rooms, exam rooms, and a community room for meetings and events. Importantly,
the exterior of the building will remain unchanged; only the interior will be modified.
It was noted that there is sufficient parking available for the medical office. The
property is within a "Neighborhood Mixed Use" area in the 2022 Comprehensive
Plan, which does allow medical office space as part of the mix of uses. Notices
were sent to property owners within 200 feet of the site, and the proposal was
published in the local paper. No public comments were received, and no additional
comments came from other city departments. The Planning Commission unanimously recommended approval of the amendment to allow medical use at the
property. During the council's deliberation, there was concern raised about the potential for the medical space to evolve into something less desirable, such as a
drug treatment center, down the line. Council members expressed their worries
about changes in the types of medical facilities, especially given the recent increase in drug treatment facilities nearby. The Planning Commission representative, Mr. Todd Moore, reassured the council that Oak Street Health is a legitimate,
well-regarded provider of primary care for elderly adults and that the property had
originally envisioned some medical or office use in the 1980s. Some members
voiced their support, emphasizing that Oak Street Health would be a good addition
to the area, providing essential services to the elderly and those on Medicare. They
pointed out that it would be a beneficial use of the space with easy access for
patients, particularly given its proximity to a bus line.
Mr. West moved to approve this request and have it drafted as legislation to be
considered in the future. Mr. Ferrell seconded. Motion carried. Ayes: Mr. Horn, Ms.
Slamka, Mrs. Carter, Mr. Ferrell, Mr. West.

PUBLIC HEARING
Text Amendments:
Consideration of text
amendments to the Middletown
Development Code pertaining
to: Chapter 1204: Zoning
Districts and Use Regulations
Table 1204-3, Chapter 1230
Definitions and Chapter 1210
Architectural Standards.

Assistant City Manager Ashley Combs presented Text Amendments: Consideration
of text amendments to the Middletown Development Code pertaining to: Chapter
1204: Zoning Districts and Use Regulations Table 1204-3, Chapter 1230
Definitions and Chapter 1210 Architectural Standards. The Middletown City Council
public hearing focused on proposed amendments to the city’s development code
regarding medical marijuana and adult-use cannabis businesses, particularly
whether such uses should be permitted by right or require conditional approval.
While staff initially proposed allowing many cannabis-related uses as permitted
uses—meaning they could operate without public hearings or case-by-case review—
the Planning Commission recommended shifting several of these to conditional
uses. This would require public hearings and approval from both the Planning
Commission and City Council, especially for dispensaries in business districts (B-2
and B-3) and cultivation or processing facilities in industrial zones (I-1 and I-2).
During public comment, a resident, Todd Moore, supported the Planning
Commission’s approach, arguing that it provides necessary oversight, protects
nearby neighborhoods, and ensures community input, particularly given potential
impacts like odor or industrial activity. He emphasized that without such measures,
Middletown could become an outlier in Ohio by lacking a reasonable regulatory
structure. In response, Council member Mr. Horn defended the staff proposal and

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September 3, 2024

the city’s process, stressing that cannabis businesses are already heavily regulated
at the state level and that city staff work diligently to protect residents’ interests.
He pushed back against concerns about negative impacts, noting that similar or
greater industrial effects already exist locally, and clarified that cultivation must
occur indoors under strict rules. He also underscored that elected officials
represent the public’s voice and pointed out that the city has already limited the
number of dispensaries. The discussion ultimately highlighted a broader debate
between maintaining stricter local oversight through conditional use approvals
versus relying on existing regulations and streamlining the approval process. The
mayor noted that the city had received a letter from Jason Umberg expressing
concerns about a proposed location within one of the B subdistricts, particularly its
proximity to schools and residential areas. She acknowledged that these concerns
reflect why a conditional use designation could be beneficial, as it allows for public
input and discussion when determining whether a business is appropriate for a
specific zoning area. Referencing zoning maps for both medical and adult-use
cannabis—which are largely the same—she pointed out examples such as areas
near Middletown High School and Middletown Middle School, where community
members might reasonably want a say if a cannabis business were proposed
nearby. She expressed support for conditional uses, even suggesting they could
apply more broadly, including near the urban core, as a way to balance voterapproved legalization with an added layer of local oversight and protection. The
discussion also touched on existing state regulations, including a 500-foot buffer
from schools, churches, and residential areas, which already limits where such
businesses can locate. Council members debated whether additional local
restrictions were necessary, with some arguing that concerns—such as increased
traffic or proximity to schools—were overstated given state rules and existing
development in those areas, including nearby hospitals and major projects.
Ultimately, the mayor reiterated that conditional use could serve as a practical
compromise, allowing cannabis businesses while still ensuring transparency,
public participation, and careful consideration of potential impacts.
Ms. Slamka moved to approve the Planning Commission’s recommendation. Mrs.
Carter seconded. Motion failed to carry. Ayes: Ms. Slamka, Mrs. Carter. Nays: Mr.
West, Mr. Horn, Mr. Ferrell.
Mr. Horn moved to approve the original proposed tables (not including the recommended changes by Planning Commission). Mr. West seconded. Motion carried.
Ayes: Mr. West, Mr. Horn, Mr. Ferrell. Nays: Ms. Slamka, Mrs. Carter.
Mr. Horn moved to approve the second text amendment as written. Mr. West seconded. Motion carried. Ayes: Mrs. Carter, Mr. West, Mr. Horn, Mr. Ferrell, Ms.
Slamka.
Assistant City Manager Ashley Combs explained that the difference between public
and private streets primarily comes down to ownership and how development
standards are applied. Public streets are owned and maintained by the city, and
buildings visible from them must follow stricter design requirements outlined in the
zoning code. Private streets, on the other hand, are typically found within planned
developments and are not city-owned, which previously allowed more flexibility in
building materials. The proposed text amendment would eliminate that distinction
by applying the same standards to buildings facing both public and private streets.
This change is particularly focused on improving construction quality by limiting the
use of vinyl siding on the lower portions of residential buildings—requiring more
durable materials on the first floor while still allowing vinyl on upper levels. A council
member explained that the goal is not to burden builders but to encourage longerlasting, higher-quality homes, noting that while materials like fiber cement siding
may increase upfront costs, the long-term impact on homeowners is relatively
small. He also pointed out that vinyl siding can deteriorate over time, especially in
an industrial environment, and that raising these standards would support better
overall neighborhood appearance and durability while still allowing flexibility for affordability in housing development.
Mr. Horn moved to approve the third text amendment. Mr. West seconded. Motion
carried. Ayes: Mr. West, Mr. Horn, Mr. Ferrell, Ms. Slamka, Mrs. Carter.
Mr. Horn moved to approve the fourth text amendment. Mr. West seconded. Motion
carried. Ayes: Mr. Horn, Mr. Ferrell, Ms. Slamka, Mrs. Carter, Mr. West.
CITIZEN COMMENTS
Abdul Shakur Ahmed

Abdul Shakur Ahmed, 220 Park Manor Drive, Dayton, Ohio addressed the council
by greeting them with “peace be unto you” and announcing the upcoming observance of International Underground Railroad Month in September. He shared
that the event will take place on Friday from 5 - 9 p.m. and Saturday from 11 a.m.

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to 3 p.m. at the Pendleton Art Center, marking the third year of this recognition in
the community. He explained that Ohio, once part of the Northwest Territory, was
a free state where enslaved individuals who crossed the Ohio River began their
journey toward freedom, often traveling along routes near the Great and Little Miami Rivers and the Miami-Erie Canal. Middletown served as a regional hub, with
abolitionists and local Black settlements acting as conductors and safe houses
that provided food, shelter, and guidance to freedom seekers escaping slavery. He
also noted that this observance was formally established through legislation—
House Bill 340—introduced by Willis Blackshear Jr. and co-sponsored by Adam
Bird, and signed into law in 2022 by Mike DeWine. The designation of September
as International Underground Railroad Month honors the bravery and determination of freedom seekers and abolitionists and recognizes the Underground Railroad
as one of the nation’s earliest large-scale social justice movements.
COUNCIL COMMENTS
Mr. Ferrell

Mr. Ferrell responded to Mr. Shakur by sharing that earlier that day he had shown
a historic home in Franklin, built around 1810 and believed to be one of the oldest
in Warren County, which had ties to abolitionist activity and the Underground
Railroad, making the evening’s discussion feel especially meaningful to him. He
then briefly mentioned the upcoming groundbreaking for the new community
center scheduled for the following Monday at 1:30 p.m., expressing excitement
about that project as well as a future aquatic center. Concluding his remarks, he
took a moment to thank the community and his fellow councilmembers for their
support following a recent personal loss, noting their attendance, outreach, and
kind gestures, and emphasizing how much it meant to him to be part of a
community that supports one another during difficult times.

Mrs. Carter

Mrs. Carter apologized for arriving late, noting that her commute from Cincinnati
along Interstate 75 had been difficult, but she expressed that she was in a grateful
mood. She thanked Mr. Shakur for sharing information about International
Underground Railroad Month and also expressed appreciation for staff members
Nathan and Ashley for their responsiveness and support. She further thanked the
police chief and deputy chief for their presence and continued efforts to protect
the community.

Mr. West

Mr. West hoped everyone had enjoyed the holiday weekend. He took a moment to
recognize Cleveland-Cliffs for their generosity in donating tickets to support The
Driven Project, a charity organization he is involved with. Through this effort,
pediatric cancer patients were able to participate in a ride-along experience and
then attend a match featuring FC Cincinnati, an opportunity made possible in large
part by the company’s contribution, which he expressed sincere appreciation for.

Mr. Horn

Mr. Horn emphasized the importance of the upcoming election, noting that in about
60 days, residents should ensure they are registered to vote. He stressed that
voting is a fundamental right and encouraged everyone to participate, regardless
of their individual choices at the ballot box. He also pointed out that a council
meeting is currently scheduled for election night, when polls typically close around
7:00 p.m., and suggested that the council may want to consider adjusting the
meeting time to allow residents ample opportunity to vote.

Ms. Slamka

Ms. Slamka shared several community announcements, beginning with an update
that Middletown’s annual street paving program is progressing well, with pavement
striping scheduled to begin soon. She noted that the Butler County Department of
Development is seeking public input on housing and community development
challenges as part of its five-year consolidated plan, with both in-person and virtual
meeting opportunities available. She also highlighted an upcoming event hosted
by Middletown Connect and the health department offering expungement
information and voter registration at the Elks Lodge. Additional updates included
the return of Sunday hours at the Middletown MidPointe Library, as well as several
community events such as Downtown Middletown Inc.’s Dog Day downtown at
Governor’s Square, and the city’s first comic expo at Miami University Middletown.
She mentioned that the final Middletown Farmers Market of the season would take
place at the downtown bus depot and encouraged residents to save the date for
upcoming events including the Great Miami River Cleanup, a grandparents raising
grandchildren resource fair, and the second annual Middletown Hispanic Heritage
Festival. The mayor also reminded residents that the city is accepting applications
for boards and commissions and encouraged everyone to find ways to get involved
in the community—whether through volunteering, public service, or small everyday
acts of kindness—emphasizing that everyone plays a role in caring for and
improving the city together.

CITY MANAGER REPORTS
Butler County Regional Transit

Acting City manager Nathan Cahall welcomed Butler County Regional Transit
Authority Executive Director, Matthew Dutkevicz to the podium. Mr. Dutkevicz

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September 3, 2024

Authority Executive Director,
Matthew Dutkevicz

addressed the council to request consideration of transferring the city’s transit
grantee status to the Butler County Regional Transit Authority (BCRTA), explaining
that although the City of Middletown has contracted with BCRTA since around 2012
to operate its transit system, the city remains the official grantee responsible for
oversight, grant management, and compliance with federal requirements from the
Federal Transit Administration. He noted that this arrangement results in
duplicated administrative work for both the city and BCRTA, including separate
bookkeeping, audits, and reporting responsibilities. By transferring the grantee
status, he argued, the city could streamline operations, reduce bureaucracy, and
free up staff time for other priorities while maintaining service quality. He also
explained that funding structures would remain unchanged, as Middletown
receives its own allocation of federal transit funds tied to the Middletown urbanized
area, and those funds must still be used for the benefit of the city regardless of
which entity serves as the grantee. During council discussion, members asked
about how the change might affect route planning and future service needs, such
as providing transportation to new destinations like the aquatic center. The transit
representative responded that BCRTA would continue to coordinate closely with city
staff, economic development, and planners to adjust routes and services as
needed, emphasizing that collaboration would remain a priority and that the goal
is to align transit planning with the city’s needs while improving efficiency and
responsiveness.

Recess

At 7:07 p.m., Mayor Slamka called for a brief recess.

Return

At 7:15 p.m., Mayor Slamka called the meeting back to order and the meeting
resumed.

CONSENT AGENDA.

Approve the City Council Minutes of June 25, 2024
Receive and file the following board & commission minutes:
Board of Building & Housing Appeals- March 19, 2024
Civil Service Commission- July 22, 2024
To confirm the appointments of Isaac Steinbrunner, Owen Stamper and Joshua
Patton to the position of Firefighter Paramedic in the Department of Public
Safety, Division of Fire.
To confirm the conditional appointment of John Harris to the position of Patrol Officer in the Department of Public Safety, Division of Police.
To confirm the reinstatement of Garrett Downing to the position of Patrol Officer
in the Department of Public Safety, Division of Police.
To receive and file Oaths of Office for Nikolas Brumback and Claire Fetters
Mr. West moved to approve the issues and actions listed on the Consent Agenda.
Mr. Ferrell seconded. Motion carried. Ayes: Ms. Slamka, Mr. Ferrell, Mrs. Carter,
Mr. West, Mr. Horn.

MOTION AGENDA
SRO Contract

To approve an agreement with the Board of Education for Middletown City School
District to provide school resource officers for the 2024-2025 school year.
Mr. Ferrell moved to approve an agreement with the Board of Education for Middletown City School District to provide school resource officers for the 2024-2025
school year. Mr. West seconded. Motion carried. Ayes: Mrs. Carter, Mr. West, Ms.
Slamka, Mr. Ferrell. Nay: Mr. Horn.

LEGISLATION
Ord. No. O2024-43
Contract with Animal
Friends Humane
Society

Ordinance No. O2024-43, an ordinance establishing a procedure for and authorizing a contract with Animal Friends Humane Society for services related to stray and
seized animals within the City of Middletown and declaring an emergency.
Mr. West moved to approve Ordinance No. O2024-43, an ordinance establishing a
procedure for and authorizing a contract with Animal Friends Humane Society for
services related to stray and seized animals within the City of Middletown and declaring an emergency. Mr. Horn seconded. Motion carried. Ayes: Mrs. Carter, Mr.
West, Mr. Horn, Ms. Slamka, Mr. Ferrell.

Ord. No. O2024-65
E I Ceramics JCIG

Ordinance No. O2024-65, an ordinance authorizing the city manager to enter into
a Job Creation Incentive Grant agreement with E I Ceramics LLC. and declaring an
emergency was read.
Mr. West moved to approve Ordinance No. O2024-65, an ordinance authorizing the
city manager to enter into a Job Creation Incentive Grant agreement with E I Ceramics LLC. and declaring an emergency. Mrs. Carter seconded. Motion carried.
Ayes: Mr. West, Mr. Horn, Ms. Slamka, Mrs. Carter, Mr. Ferrell.

Ord. No. O2024-66

Ordinance No. O2024-66, an ordinance amending section 1066.07 (Rates and

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MIDDLETOWN, OHIO
Amend MCO
Section 1066.07

September 3, 2024

Charges) of the Codified Ordinances was read for the second time.
Mr. West moved to approve Ordinance No. O2024-66, an ordinance amending section 1066.07 (Rates and Charges) of the Codified Ordinances. Mrs. Carter seconded. Motion carried. Ayes: Mr. Horn, Ms. Slamka, Mr. Ferrell, Mrs. Carter, Mr.
West.

Ord. No. O2024-67
CBI – Contract
Amendment 2025

Ordinance No. O2024-67, an ordinance establishing a procedure for and authorizing an amendment of the contract with Community Building Institute for operation
of the Community Center was read for the second time.
Mr. West moved to approve Ordinance No. O2024-67, an ordinance establishing a
procedure for and authorizing an amendment of the contract with Community
Building Institute for operation of the Community Center. Mr. Ferrell seconded.
There was discussion and Mr. Horn moved to extend the contract to 60 months.
Mr. West seconded. Motion carried. Ayes: Mr. Ferrell, Mrs. Carter, Mr. West, Mr.
Horn, Ms. Slamka.

Res. No. R2024-24
Amend Appropriations
ARPA Fund & General Fund

Resolution No. R2024-24, a resolution to make adjustments to appropriations for
current expenses and other expenditures of the City of Middletown, Counties of
Butler and Warren, State of Ohio, for the period ending December 31, 2024, and
declaring an emergency was read. (American Rescue Plan Act of 2021 Fund & General Fund)
Mr. West moved to approve Resolution No. R2024-24, a resolution to make adjustments to appropriations for current expenses and other expenditures of the
City of Middletown, Counties of Butler and Warren, State of Ohio, for the period
ending December 31, 2024, and declaring an emergency. (American Rescue Plan
Act of 2021 Fund & General Fund) Mr. Ferrell seconded. Motion carried. Ayes:
Mrs. Carter, Mr. West, Mr. Horn, Ms. Slamka, Mr. Ferrell.

Res. No. R2024-25
Property Tax Resolution
for 2025

Resolution No. R2024-25, a resolution accepting the amounts and rates as determined by the Budget Commission and authorizing the necessary tax levies and
certifying them to the County Auditor and declaring an emergency was read with
no action requested until September 17, 2024.

Res. No. R2024-26
OPWC Grant for
Project Year 39

Resolution No. R2024-26, a resolution authorizing the City Manager to submit an
application to the Ohio Public Works Commission for Project Year 39 requesting
funding for the resurfacing and reconstruction of various streets throughout the
City and restoration of curbs, gutters, driveway aprons, and sidewalks deemed defective by the City, also including handicap ramp upgrades, catch basin and drainage repairs as necessary, to enter into agreements for such funding and declaring
an emergency was read with no action requested until September 17, 2024.

Res. No. R2024-27
ODOT Airport Grant
Taxiway B1 Shift
Reconstruct Phase 2
Construction

Resolution No. R2024-27, a resolution authorizing the City Manager to apply for a
matching grant and enter into a grant agreement with the Ohio Department of
Transportation, Office of Aviation, for Phase 2 of the Taxilane B1 Realignment Project at Middletown Regional Airport for FY2025 was read for the first time.

UNFINISHED BUSINESS

During the unfinished business portion of the meeting, council members discussed
several topics. Staff reported that settlement agreements related to the Kroger
OPED grant have been executed and that payments have begun arriving, totaling
several hundred thousand dollars over the past 30 to 45 days. These funds are
being placed into a single account while the city reviews the different settlement
terms to determine how each portion can be appropriately used, with a formal plan
expected to be presented during the upcoming budget process. An update was also
provided on ongoing work with Cliffs regarding a document to release the senior
center from its current restrictions, which remains in progress. Finally, a suggestion
was raised regarding youth football activities at Barnitz Field, noting concerns
about the use of portable restrooms and proposing instead that existing permanent
restroom facilities in the area be made available. The idea would involve
addressing liability concerns, potentially requiring waivers, and coordinating
access through supervision or staff to ensure facilities are properly secured, with
the recommendation that this be considered for future seasons. Mrs. Carter asked
for an update on the paving of 18th Avenue. Staff explained that the contractor is
expected to begin mobilizing soon, following the completion of a water main
replacement project. Once the new pipe is installed, the system will be recharged
and tested, after which paving work can begin. It was noted that coordination with
the paving schedule may affect timing, but the goal is to complete the project by
mid-October, pending progress. The discussion also addressed ongoing concerns
about restroom access for youth activities in the area. While portable restrooms at

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Douglas Park were reported to be clean and functional, there was continued
concern about providing adequate facilities for children using nearby fields, with a
suggestion made to place a portable restroom closer to the activity area for
convenience rather than relying on facilities across the park or at nearby school
property. In addition, council members discussed the status of user agreements
with the school system, with one member noting that progress appeared slower
than expected and requesting follow-up. Finally, the council revisited the Home
Improvement Repair Grant program, including how many applications could
ultimately be funded. Staff explained that approximately 162 applications were
received, with an initial plan to fund around 75 projects while monitoring costs,
eligibility, and attrition. As projects come in under budget or participants withdraw,
remaining funds may be reallocated to additional eligible applicants, with council
members expressing interest in funding as many qualified projects as possible
within available resources. A council member also raised the idea of proactively
allocating an additional $400,000 to $500,000 toward park projects to maintain
momentum and avoid delays in future budgeting cycles, emphasizing the
importance of scheduling contractors earlier so improvements can be completed
in the spring and enjoyed throughout the summer. The member noted concerns
about certain parks, such as Damon Park, that have not yet received significant
upgrades and suggested prioritizing underdeveloped or underserved areas. In
response, other council members and staff agreed that continued investment in
parks is important and noted visible progress from recent projects across the city.
Staff indicated that the upcoming budget includes a proposed transfer of
approximately $500,000 from the general fund into the capital improvement fund
for park programming, with additional carryover funds potentially bringing total
available resources to around $1.5 million for 2025. They also noted that the Park
Board is actively engaged in prioritizing projects, with upcoming improvements—
including work at Douglas Park and a planned splash pad—moving forward through
design, bidding, and anticipated completion in the first half of the year. Overall, the
discussion reflected broad support for continued and potentially expanded
investment in parks, along with a focus on strategic prioritization to maximize
community impact and efficiency.
NEW BUSINESS

During the new business portion of the meeting, a council member extended an
invitation to the local school superintendent to attend a future council meeting,
preferably in early October, to provide an update on the school district. The request
included sharing information on recent performance improvements, noting that the
district has moved from one to two stars overall for K–12, while preschool remains
below one star. The council member also suggested the superintendent discuss
workforce development efforts in collaboration with the Chamber of Commerce and
referenced the possibility of discussing accountability if needed. Another topic
raised involved leaf collection services, prompted by ongoing public inquiries. Staff
explained that the city is currently reviewing the feasibility of reinstating a leaf
collection program. They noted that such a service is labor-intensive and requires
careful evaluation of staffing, costs, and operational capacity within existing budget
constraints. The administration indicated that they are assessing whether the
program could realistically be implemented either in the upcoming year or
potentially delayed to ensure it can be delivered effectively and at a high standard,
emphasizing that if such a service is introduced, it must be done properly from the
outset.

EXECUTIVE SESSION

At 8:48 p.m., Ms. Slamka moved to adjourn to executive session under the
authority of O.R.C. 121.22 (G) (2) To consider the purchase of property for public
purposes, or for the sale of property at competitive bidding, if premature disclosure
of information would give an unfair competitive or bargaining advantage. Mr. West
seconded. Motion carried. Ayes: Mr. West, Mr. Horn, Ms. Slamka, Mrs. Carter, Mr.
Ferrell.

RETURN

At 9:18 p.m., Mr. West moved to return to regular session. Mr. Ferrell seconded.
Motion carried. Ayes: Mr. Horn, Ms. Slamka, Mr. Ferrell, Mrs. Carter, Mr. West.

ADJOURNMENT

At 9:18 p.m., the meeting was declared adjourned until the regular meeting on
September 17, 2024, at 5:30 p.m. in Council Chambers.

______________________________
Elizabeth Slamka, Mayor
Attest: ___________________________

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MIDDLETOWN, OHIO

January 25, 2025

At 8:45 a.m., Mayor Slamka called the special City Council meeting for the purpose of a
strategic work session to order at the Event Center of Middletown, 3907 Central Avenue,
Middletown, Ohio, 45044.
ROLL CALL

City Council Members present: P. Lolli, S. West, P. Horn, E. Slamka.

EXCUSE MRS.
CARTER

Mr. West moved to excuse Mrs. Carter’s absence. Mr. Lolli seconded. Motion carried. Ayes:
Mr. West, Mr. Horn, Ms. Slamka, Mr. Lolli.
Acting City Manager Ashley Combs opened the work session explaining that the agenda was
packed and outlining the goals of the meeting, which were to build understanding of city
departments, review current and future projects, and work toward consensus while
providing direction through discussions with department heads. She referenced a recent
community survey with 64 responses from residents of Middletown, Ohio, in which key
priorities included cleaning up the city, economic development, public safety (including fire,
police, and code enforcement), and downtown redevelopment. She then connected these
priorities to the city’s 2022 comprehensive plan, which emphasizes resilient neighborhoods
through housing investments, reducing vacancies, and strengthening code enforcement; a
thriving economy supported by job creation and local businesses; strong infrastructure and
safe streets with investments in parks, health, and public safety services; and overall
community quality of life by addressing food deserts and promoting arts, entertainment,
and recreation.

POLICE DIVISION

Acting City Manager Combs invited Police Chief Nelson to the podium. Police Chief Earl
Nelson opened his presentation by outlining the purpose of his briefing, which was to review
department goals, provide an overview of the police department’s structure, and discuss
plans for 2025, including how the department intends to improve upon 2024 performance
using operational statistics and updated strategies. He explained that the department is
organized into divisions under the chief, including administrative support, investigations
led by a deputy chief and sergeants, patrol (which makes up the majority of personnel), and
operations, which includes communications, records, and the jail. Within operations, he
noted staffing levels such as 16 dispatchers in communications, about 10 records staff,
and roughly 20 personnel in the jail, along with specialized roles like court liaisons who
transport prisoners to and from court. He highlighted key technological upgrades, particularly new dispatch and records software, which will improve communication with other
agencies, reduce reliance on outdated systems, and increase efficiency for officers in the
field. He also discussed improvements in body camera evidence redaction processes to
better handle a high volume of public records requests. In corrections, he noted staffing
improvements and plans to train corrections officers to handle transports, allowing patrol
officers to remain on the streets. From an investigative standpoint, he cited over 600 cases
handled in 2024 and described efforts to upgrade interview room technology and expand
investigative capabilities, including cooperation with agencies such as the DEA on drug enforcement operations. He shared 2024 statistics showing over 62,000 calls for service,
more than 110,000 incoming calls to communications, and approximately 2,400 public
records requests, emphasizing the high demand placed on the department. A significant
focus of the presentation was a new beat realignment plan designed to improve coverage,
reduce response times, and increase officer presence in neighborhoods, particularly on the
east side of Middletown, Ohio and other growing areas. The revised plan divides larger
beats into smaller, more manageable areas, adds new beats, and redistributes coverage
to better align with population growth and crime patterns. Nelson concluded by emphasizing that the department’s primary goals for 2025 are to increase visible police presence,
improve traffic enforcement, and shift public perception by being more proactive, with the
expectation that additional staffing and operational changes will allow officers to engage
more directly with the community and enhance overall safety. Police Chief Earl Nelson responded to questions about the potential use of a former fire station as a remote police
substation, stating that the command staff has discussed the idea and believes it would
be highly beneficial. He explained that a remote site would improve efficiency by providing
officers with a nearby facility for basic needs, reducing travel time back to headquarters,
and offering space to process low-level offenders locally rather than transporting them
across town. He also noted that such a location could help alleviate overcrowding in the
property room by providing additional storage capacity for long-term evidence. In addition,
he discussed the concept of increasing visible patrols in the downtown area through walking beats, explaining that while staffing has previously limited this approach, the department hopes to incorporate more foot patrols as staffing improves. He further described the
long-term vision of establishing a more formal substation structure with supervision and
resources on both sides of the city to reduce travel time, improve response times, and

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better serve residents. Overall, he emphasized that both a remote facility and increased
patrol presence would enhance operational efficiency, visibility, and community policing
efforts.
FIRE DIVISION

Acting City Manager Combs invited Fire Chief Snively to the podium. Fire Chief Tom Snively
presented an overview of the fire department’s 2024 activity and outlined priorities and
plans for 2025. He reported that total fire and EMS calls were slightly up by about 126
compared to the previous year, with overall call volume remaining relatively stable, and
noted a significant increase in activity at Station 85, which frequently supports Station 81
at headquarters. For 2025, he highlighted several key goals, including implementing staffing and deployment recommendations from a 2018 analysis, advancing a fire chief succession plan, completing and occupying new fire stations, and beginning a new strategic
planning process, building on the success of completing seven of eight prior strategic goals.
He emphasized that an outside study recommended a minimum staffing level of 24 personnel per day, while the department currently operates with 19, and recommended applying for a SAFER grant to add seven firefighters to bring staffing closer to recommended
levels, noting that EMS revenue could help offset costs if the grant is not secured. Snively
also discussed improvements in EMS billing and documentation, including achieving 100%
signature compliance, which has helped increase reimbursement revenue, with projections
for continued growth. He explained operational details of staffing at new stations, including
how crews will be assigned to both engine and medic units to improve response flexibility.
Additionally, he outlined succession planning efforts, noting that experienced leadership
candidates are being prepared through a structured assessment process, with a transition
timeline aligned with his planned retirement. He provided updates on station construction,
including the near completion of Station 82, ongoing progress at other stations despite
weather delays, and plans for soft openings and eventual public openings once final work
is complete. Finally, he described the department’s broader mission as an all-hazards response agency, emphasizing ongoing training for both high-frequency and low-frequency
emergencies, investments in modern equipment and simulators built into new stations,
and the rising costs of apparatus and equipment, which present future budgeting challenges. During the Q&A session, Fire Chief Tom Snively clarified projections related to EMS
billing revenue, explaining that the estimated additional revenue increase (approximately
$744,000) was provided by an independent third party and is considered a conservative
estimate, largely driven by improved Medicare reimbursement rates and increased documentation and signature compliance. He noted that EMS revenue is collected through
transports, with funds ultimately contributing to the city’s general fund, and emphasized
that proper documentation has been a key factor in increasing reimbursements. Council
members and the Chief also discussed staffing priorities, with agreement that increasing
firefighter staffing to at least 21 personnel per day remains a critical goal, supported by
recommendations from a staffing and deployment study. Concerns were raised about response times to growing areas such as the Renaissance district, with the Chief acknowledging that current staffing levels can result in longer response times and that relocating
or redistributing units alone could negatively impact coverage elsewhere. He emphasized
that the department must balance service across the entire city rather than shifting resources in a way that creates new gaps. The discussion also addressed the long-term need
for additional staffing as the city’s housing stock ages and development expands, particularly in older neighborhoods with increased fire risk. Council and the Chief further discussed
the SAFER grant, noting that the city has applied in the past but has not recently received
funding, though it remains a priority to pursue again. Overall, the conversation reinforced
the need for increased staffing, careful resource allocation, and continued pursuit of external funding to meet growing service demands.

BREAK

Council took a 10-minute break.

HEALTH
DEPARTMENT

Carla Ealy, standing in for Health Commissioner Jackie Phillips of the Middletown City
Health Department, presented an overview of the department’s structure, mission, and
programs. She explained that the department operates under the City of Middletown Board
of Health, a seven-member governing body that includes the mayor and provides oversight
on policy, budgeting, and program development. The department consists of 10 employees,
including full-time staff, a part-time medical director, and a contracted public health worker.
She highlighted the department’s mission to prevent disease and injury, promote health
and wellness, protect the environment, and advance health equity through collaboration
with public health partners. Key program areas include vital statistics services, such as
issuing birth and death certificates; nursing services that monitor communicable diseases,
conduct outbreak investigations, and coordinate emergency preparedness for events like
pandemics, natural disasters, and hazardous incidents; and environmental health, which

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January 25, 2025

oversees inspections and licensing for approximately 350 food facilities, along with
schools, pools, body art establishments, septic systems, and tobacco retailers. She noted
increases in mobile food units and body art facilities, ongoing rabies surveillance through
animal bite investigations, and routine inspections of septic systems, private water supplies, and other regulated facilities. The department also conducts plan reviews, responds
to complaints, and enforces statewide health regulations such as the smoke-free workplace law. In addition, she emphasized the department’s commitment to health promotion
through community engagement efforts, including health fairs, vaccination clinics, outreach events, and public education initiatives. During the Q&A, Carla Ealy, representing the
Middletown City Health Department, responded to questions regarding septic system inspections, explaining that the department has not yet begun inspecting systems but will
start in the spring as part of a five-year inspection cycle covering roughly 600 systems. She
noted that inspections will primarily focus on identifying system failures, as many conventional systems are underground and not directly visible unless they have risers or obvious
surface issues, while mechanical or off-lot discharge systems are easier to assess. She also
explained that the department prefers homeowners to use licensed septic service providers
for inspections when possible. In discussing mobile food units, she clarified that vendors
licensed through their home jurisdiction can operate in Middletown but must comply with
local zoning and health regulations, including limits on how long they can remain in one
location. Concerns were raised about enforcement and fairness compared to brick-andmortar establishments, and she emphasized that the department actively inspects mobile
vendors, follows up on violations, and has taken action when unlicensed or unsafe operations are identified, including requiring closures when necessary. The discussion also
touched on the broader regulatory framework, with Ealy explaining that the health department operates on cost-recovery principles and cannot generate profit, as fees are based
on cost analyses and subject to statutory limits. Council members and staff also briefly
discussed the possibility of revisiting regulations distinguishing mobile food units from traditional restaurants, as well as broader public health considerations such as community
input through initiatives like Middletown Connect and related concerns including infrastructure and neighborhood conditions.
FINANCE
DEPARTMENT

Samantha Zimmerman provided an update on the City of Middletown, Ohio general fund,
explaining that the city ended 2024 in a stronger financial position than anticipated, with
revenues exceeding projections and expenditures coming in under budget, resulting in an
estimated fund balance of about 26.2 million, or a 59.4% reserve. She noted that the city
began 2025 with a higher-than-expected balance and is currently projecting an ending
2025 fund balance of approximately 24 million, or a 46.7% reserve, reflecting planned use
of reserves to support investments in personnel, projects, and programs. Looking ahead,
the financial forecast includes continued planned deficit spending into 2026 in order to
gradually bring reserves closer to the city’s target of maintaining a 5% minimum, while still
preserving fiscal stability. Zimmerman also stated that income tax revenue is conservatively
projected to grow by about 2%, consistent with prior cautious forecasting practices to avoid
overestimating revenues. During Council discussion, members acknowledged the strongerthan-expected financial performance and debated how reserve levels could inform future
funding decisions for priorities such as public safety, including staffing and equipment for
departments like fire and police, as well as needs across other city services. While some
expressed optimism about the city’s financial outlook and the potential to strategically utilize reserves for community needs, others emphasized the importance of maintaining prudent budgeting practices due to uncertainties and potential unforeseen expenses. Overall,
the discussion highlighted a balance between cautious fiscal management and the opportunity to leverage available reserves to address city priorities.

COMMUNITY &
ECONOMIC
DEVELOPMENT

Lisha Morland provided an overview of the City of Middletown, Ohio’s Community and Economic Development Department, highlighting the recent consolidation of Economic Development and Development Services into a single structure. This restructuring has improved
coordination, communication, and overall cohesion among divisions, allowing staff to better understand cross-departmental activities and provide a more unified experience for residents and businesses. She also noted ongoing staffing efforts, including interviews for a
zoning administrator and a code specialist, as the department continues to build capacity.
Morland introduced a process flow video designed to explain how the city supports businesses from initial inquiry through permitting and approvals, emphasizing the use of an
online portal to guide users through zoning applications, building permits, and related requirements. The initiative reflects the department’s goal of simplifying and streamlining
business development processes while aligning with the city’s comprehensive plan. She
also outlined major projects and initiatives, including management of the former Towne
Mall property acquired in 2024, where efforts are focused on maintenance, security, lease
transitions, and eventual asset liquidation. A related community survey showed strong

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interest in mixed-use redevelopment featuring residential, retail, entertainment, and public
space components. Additional economic development successes include the EI Ceramics
project, expected to bring approximately 70 jobs and $4 million in payroll while incorporating brownfield remediation and reuse of a historic structure. Other initiatives include the
Renaissance Point mixed-use development in partnership with the Warren County Port Authority and continued planning for a downtown refresh effort following the withdrawal of a
prior consulting partner. Morland requested direction from Council on whether to pursue
downtown redevelopment through a comprehensive, area-wide strategy or a building-bybuilding approach, including whether demolition of structurally compromised properties
should be considered. She further discussed the city’s engagement with regional economic
development organizations, noting that while many Requests for Information (RFIs) are received, only some qualify due to site limitations. Business retention and expansion remain
key priorities, with staff conducting outreach visits to local employers to identify needs and
connect them with resources, incentives, and infrastructure improvements. Morland also
reviewed financing tools such as PACE financing, ARPA and grant programs, tax increment
financing (TIF), and planned small business and façade improvement grants for 2025. She
emphasized site readiness efforts, including infill redevelopment, industrial park marketing, infrastructure investments like sewer extensions, and participation in site certification
programs to enhance competitiveness. Looking ahead, Morland highlighted longer-term initiatives such as infill housing development, a potential community healthcare clinic based
on resident needs, and considerations around advanced air mobility infrastructure. She
emphasized that the department’s overall strategy is to align economic development, housing, infrastructure, and community priorities into a coordinated framework that supports
sustainable growth. The discussion that followed centered on the need for a cohesive, areawide approach to downtown redevelopment rather than piecemeal, building-by-building efforts. Morland and Council members agreed that revitalization should be treated as a comprehensive “package” that accounts for multiple properties, infrastructure needs, parking,
incentives, and long-term financial feasibility. There was recognition that difficult decisions—including the potential demolition of aging or structurally compromised buildings
such as the Manchester and Sunshine properties—may be necessary to achieve broader
redevelopment goals. Council members emphasized that successful revitalization will require balancing historic preservation with economic realities, as well as planning for infrastructure demands such as parking and service capacity. The conversation also highlighted
the importance of attracting residents, businesses, and visitors over a 5- to 10-year horizon,
while continuing to prioritize safety and public services as foundational investments. There
was general consensus that not all decisions will be popular, but that strategic trade-offs
will be required to move the city forward. Strong support emerged for holding a public town
hall or similar engagement process to gather input from residents, business owners, and
stakeholders. Participants stressed the importance of broad outreach, including involvement from the historic commission, Chamber of Commerce, and development community,
as well as the use of surveys to capture community preferences. At the same time, staff
and Council acknowledged that public input must be balanced with economic feasibility,
noting that commonly requested amenities—such as restaurants or entertainment venues—
must be evaluated based on market demand and long-term sustainability. Staff indicated
plans to begin drafting a Request for Proposals (RFP) based on Council feedback, with options to be presented at a future meeting. Additional discussion focused on aligning redevelopment efforts with broader strategic goals, including mixed-use development, proximity
to key corridors like I-75, and complementary uses that support surrounding projects. The
conversation also addressed broader marketing and economic development efforts, including strategies to promote available properties through regional partnerships, developer outreach, and targeted advertising in publications such as Cincinnati Magazine and the Cincinnati Business Courier. Staff highlighted initiatives such as signage and wayfinding improvements to create a more cohesive city identity, as well as “windshield tours” to showcase development sites to regional partners and site selectors. Airport-related marketing
and advanced air mobility opportunities were also noted as part of the city’s broader economic positioning. Finally, Council raised questions about tracking job growth as a key performance indicator, recognizing its direct connection to income tax revenue and the city’s
ability to fund essential services. Staff confirmed that job tracking efforts are underway and
will continue, with additional data to be provided in future updates. Overall, the discussion
underscored a shared commitment to combining strategic planning, public engagement,
and economic analysis to guide Middletown’s long-term development.
Airport Manager Nik Brumback provided an overview of airport operations, emphasizing
priorities such as safety and regulatory compliance, infrastructure investment, and strategic growth. He highlighted the airport’s focus on attracting pilots as primary users, maintaining full hangar occupancy, and positioning the facility as a hub for business aviation,
training, maintenance, and emerging sectors like Advanced Air Mobility, with the long-term

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goal of achieving financial self-sufficiency independent of the city’s general fund. Brumback
outlined a strategy to increase activity and revenue through marketing, branding, infrastructure improvements, and targeted outreach. Key initiatives include working with a marketing
vendor, rebranding with a new logo, updating signage, and promoting on-site businesses
such as Middletown Aviation, the airport’s fixed-base operator (FBO). The airport also plans
to advertise in Site Selection Magazine and target pilots, schedulers, and collegiate athletic
programs to attract transient aircraft traffic, while leveraging social media to promote assets such as 140 acres of developable land, a 6,100-foot runway, 24/7 fueling, de-icing
capabilities, and a grass runway that appeals to recreational pilots. Additional priorities
include increasing visibility among developers and site selectors through tours and outreach, while emphasizing high-quality customer service through the FBO, recognizing that
pilots and operators determine where aircraft land. Financially, the airport is working to
optimize lease rates, grow fuel sales, and increase ancillary revenue while maintaining
strong demand for hangar space. Capital projects include the Butler Tech aviation facility,
FAA-funded improvements such as a hangar roof replacement, and a planned ramp extension to improve safety and efficiency. Ongoing maintenance and taxiway upgrades are being completed in alignment with FAA requirements and the airport’s master plan. Looking
ahead, the airport aims to establish its role in the Advanced Air Mobility sector while continuing to invest in infrastructure and marketing to strengthen its economic impact. During
the discussion, council members expressed support for these efforts and highlighted recent
progress, particularly the addition of de-icing capabilities. One member suggested that a
proposed 2026 air show could be expanded to include an industry or technology day featuring demonstrations from Advanced Air Mobility and vertical takeoff companies, creating
opportunities to attract vendors and investors. There was also discussion about improving
the FBO experience, noting that pending litigation has delayed access to a larger, fully
equipped facility that would better serve visiting pilots and passengers. Members emphasized that providing a high-quality experience is essential to encouraging visitors to remain
in the community rather than departing immediately after landing. Additional comments
highlighted the airport’s competitive advantages, including its runway length, available land
for expansion, and proximity to regional institutions such as Wright State University, Miami
University, and the University of Cincinnati, which present partnership opportunities. The
unique appeal of the grass runway was also noted as a niche asset that could be further
marketed. Overall, the discussion reflected optimism about the airport’s future, alongside
a shared focus on strategic investment, improved facilities, and leveraging emerging aviation trends to drive long-term growth.
Luis Rodriguez, Assistant Director of Community and Economic Development, presented
updates on transit, housing, and community development initiatives in the City of Middletown. He began with an overview of transit performance, noting that the MTS Cincy Express Bus launched in early 2024 and contributed to a combined total of over 266,000
annual boardings, representing a 25% increase from the previous year. On-time performance currently averages 65.7%, with additional trips running early or late. Mr. Rodriguez
explained that, within the transit industry, early arrivals are considered problematic because they can cause riders to miss the bus. While current performance falls below the
industry standard of 70–80%, he noted that improvements could be achieved through increased route frequency and operational refinements. Paratransit service showed strong
performance, with over 9,300 riders and a 90.2% on-time rate. He also confirmed that bus
service is expected to remain fare-free for the foreseeable future, and that the city is working toward transitioning transit operations to the Butler County Regional Transit Authority,
supported in part by more than $421,000 in state funding. Mr. Rodriguez then highlighted
the Home Improvement Repair Program (HIRP), designed to enhance neighborhood appearance and support homeowners through exterior property improvements. The program
has completed two rounds, assisting over 120 households combined, with funding provided for façade upgrades that improve curb appeal and neighborhood pride. Due to strong
demand and positive outcomes, staff and Council discussed the possibility of a third round,
including potential adjustments such as geographic targeting, revised funding caps, and
eligibility criteria. Council members also emphasized complementary initiatives like the
popular “Trash Bash” cleanup events, suggesting they become recurring annual or semiannual programs. The presentation then shifted to infill housing strategies, where Mr. Rodriguez introduced two proposed programs. The first, the Neighborhood Revitalization Program (NRP), would focus on developing vacant lots—often left behind after demolition of
blighted properties—into new housing. This approach would bundle parcels in targeted areas and utilize Requests for Proposals (RFPs) to attract developers, ensuring higher-quality
design, efficiency, and neighborhood impact. The second initiative, a Business and Employee Retention and Attraction Housing Program, aims to partner with local employers to
provide attainable housing options for workers earning approximately $17–$26 per hour,
with target home prices between $175,000 and $250,000. The program may include deed

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restrictions to encourage owner occupancy and prevent immediate conversion to rental
properties. Council discussion raised important considerations about construction costs
versus market values, particularly in lower-value neighborhoods where building new homes
can exceed comparable property prices. Staff acknowledged this challenge and identified
potential solutions, including reduced land acquisition costs, tax incentives on construction
materials, and collaboration with builders and real estate partners to create financially viable models. The broader goal is not profit generation, but rather workforce retention, neighborhood stabilization, and long-term tax base growth. Mr. Rodriguez also highlighted the
city’s growing housing development pipeline, which includes a mix of single-family and
multi-family projects. Over the past three years, approximately 600 housing units have been
planned or developed, with current projects ranging in price from $300,000 to $500,000.
Staff further emphasized significant progress in expanding Middletown’s housing inventory.
Recent and ongoing developments—including Atticus Apartments and Innovation Way
Apartments—account for 633 rental units, with an additional nearly 1,400 single-family and
attached homes in progress. When combined with previously completed projects, the city
now has over 2,000 residential units either completed or in the pipeline. This level of growth
positions Middletown as a key regional partner capable of supporting workforce housing
needs across municipal boundaries through collaboration with neighboring communities.
Council discussion reinforced the importance of maintaining a diverse housing mix, including rentals, entry-level homes, and higher-end developments, to support residents at different life stages—from young renters to families to seniors seeking low-maintenance options.
Staff clarified that proposed “missing middle” housing initiatives—targeting workforce price
points under $250,000—would be in addition to the current pipeline, with further details
on unit counts and demand analysis to be provided. These efforts are being informed by
employer feedback indicating typical wages between $17 and $27 per hour, helping define
attainable housing price ranges. The conversation also highlighted broader housing trends,
including demand for senior housing, increased interest in higher-density development,
and the natural progression of residents moving between rental, ownership, and downsized
living arrangements over time. Overall, Council expressed support for continuing to expand
housing options across all categories to sustain long-term population and economic growth.
The presentation then shifted to small business development initiatives, focusing on the
Middletown Small Business Alliance (MSBA). This program serves as a free resource and
support network for local entrepreneurs, offering quarterly meetings, expert speakers, and
access to technical assistance through partnerships such as the Small Business Development Center (SBDC) at regional universities. The MSBA is designed to help business owners
not only operate their businesses, but also strategically grow them, addressing common
challenges such as cash flow management, access to capital, and long-term planning.
Through its partnership with the SBDC, the city supported seven new business starts in
2024, resulting in 52 new jobs, approximately $246,000 in sales growth, and measurable
capital investment per client. Staff emphasized that SBDC services span the full business
lifecycle—from startup guidance to expansion, financing, and succession planning—leveraging a network of specialized advisors across the state and nation. Council members discussed the importance of measuring the fiscal impact of these efforts, particularly in terms
of income tax revenue, which directly supports city services such as public safety and infrastructure. While certain client-level data remains confidential, staff agreed to provide
broader citywide trends to better demonstrate return on investment. Additional discussion
underscored the value of the SBDC’s vetting process, which helps ensure that businesses
seeking financial support are well-prepared and viable, reducing risk and improving outcomes. Overall, the discussion reflected strong support for continued investment in small
business growth, housing expansion, and workforce alignment, recognizing these as interconnected drivers of Middletown’s long-term economic sustainability.
LUNCH BREAK

Council took a 30-minute lunch break.

COMMUNITY &
ECONOMIC
DEVELOPMENT
CONTINUED

Event Center Manager Angie Smith provided a comprehensive overview of the City of Middletown’s Event Center, highlighting its versatility, recent improvements, and increasing importance as a community hub. She emphasized the facility’s ability to host a wide variety
of events—including weddings, corporate functions, family gatherings, and community
meetings—supported by flexible indoor and outdoor spaces and a state-of-the-art kitchen
that has attracted catering partners and cross-promotional opportunities. Since joining in
September, Ms. Smith has led significant efforts to clean, reorganize, and rebrand the
space, resulting in stronger community awareness and a more positive public perception.
The center also plays a key role in senior programming, serving 80 to 100 participants daily
through activities such as SilverSneakers classes, social events, and evening programs,
with membership growing steadily in recent months. In 2024, the facility hosted 16 events

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and is already seeing increased demand in 2025, with more than 30 events scheduled
early in the year. Ms. Smith outlined key priorities moving forward, including addressing
HVAC challenges, expanding staffing to meet demand, completing interior and exterior upgrades, and launching a new website integrated with event management software to
streamline booking and marketing. Additional goals include attracting larger regional
events from nearby markets like Cincinnati and Dayton, strengthening partnerships with
local businesses, and enhancing programming and dedicated spaces for seniors. Overall,
her presentation underscored the Event Center’s transformation into a well-managed, highpotential venue that supports community engagement, economic activity, and quality of life
in Middletown. During the discussion, a Council member asked whether meals were currently being offered for seniors at the Event Center and whether that might be considered
in the future. Ms. Smith explained that meals are not currently provided, though the concept
has been discussed with senior members to better understand their preferences. At this
time, there are no formal plans to implement a meal program, but informal options—such
as coordinating food trucks or catering services—may be explored in the future. It was also
noted that a previous organization, Central Connections, had faced significant financial difficulties operating a meal program, highlighting the challenges of sustaining such an offering. The conversation then turned to how effectively the Event Center balances senior programming with event rentals. Ms. Smith indicated that the arrangement has worked well
so far due to the building’s flexibility, allowing staff to relocate activities like chair volleyball,
SilverSneakers, and bridge games as needed. While full-building rentals occasionally require canceling programming for a day, advance notice has helped minimize disruption.
She also noted plans to prepare additional space in a secondary building to better accommodate smaller groups, ensuring continued access for seniors while supporting the growing
demand for events.
Luis Rodriguez, Assistant Director of Community and Economic Development, presented
an overview of grant efforts as they relate to Economic Development, noting that grant
funding touches nearly all focus areas of the City’s comprehensive plan. A Grants Coordinator position was created earlier in the year to focus specifically on securing funding for a
range of priority projects, with several key initiatives targeted for 2025. At the forefront is
the Town Mall Redevelopment, which includes four parcels and is being pursued through a
Brownfield remediation grant of approximately $10 million to support environmental
cleanup, asbestos abatement, and related site preparation activities, as well as potential
tenant relocation such as Planet Fitness. Funding for this effort includes prior support
through the Warren County Port Authority, which has already begun partial remediation
work. Additional projects include redevelopment of the Paperboard site at 427 Vaugn
Street, where the City is pursuing a pre-project planning grant through REDI Cincinnati and
JobsOhio, which would enable eligibility for further funding such as the Vibrant Communities Program (up to $1 million), as well as consideration of a Lowe’s Hometown Community
Grant. These funds would support conceptual planning, feasibility analysis, and site readiness activities. The Vail site redevelopment is also being explored, with potential components including a community grocer, health clinic, and community room, supported by multiple funding sources such as federal transit administration grants, USDA programs, Middletown Community Foundation grants, and potential tenant contributions. In addition, the
City has secured and allocated funding from sources including HUD, the Patlan grant, and
site acquisition funds, which may be leveraged toward downtown refresh efforts across
multiple properties. Council discussion also addressed coordination challenges and opportunities related to these projects, including the limitations of cross-county funding for the
Town Mall site due to jurisdictional boundaries, as well as the importance of feasibility studies, environmental assessments, and conceptual planning currently underway. Staff indicated that environmental sampling is nearing completion, with results expected soon, after
which the City will proceed with EPA-related processes and begin concept development,
guided by what is feasible for each site. Discussions also emphasized the importance of
integrating redevelopment efforts across adjacent areas, such as coordinating the Veil and
Paperboard sites with broader downtown revitalization strategies to ensure cohesive design and connectivity. Questions were also raised regarding the inclusion of services such
as a community clinic near existing providers; staff clarified that ongoing discussions with
local healthcare partners suggest complementary, rather than duplicative, services that
could expand access and capacity in the region. Overall, the discussion highlighted a coordinated, multi-site redevelopment strategy supported by layered grant funding, environmental review, stakeholder engagement, and long-term planning to drive economic growth
and downtown revitalization. Mr. Rodriguez discussed ongoing efforts to improve Planning
and Zoning processes with the goal of becoming more developer-friendly while maintaining
strong oversight and compliance. In 2024, the department processed 613 zoning permit
applications, including 115 non-residential permits, 40 residential permits, and 38 signed
permits, while also issuing 513 zoning violations. Staff support extended to multiple

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boards, including the Board of Zoning Appeals, Planning Commission, Historic Commission,
and Architecture Review Board, which collectively handled numerous cases throughout the
year. These activities generated just over $51,000 in fees, with the majority coming from
zoning permits. Looking ahead to 2025, priorities include continuing permit processing and
board coordination, hiring a zoning administrator to better balance fieldwork and strategic
planning, and advancing updates to zoning text, chapters, and potentially a full code overhaul through a consultant-led RFP process. Staff is also cataloging inconsistencies in the
current zoning code to improve alignment and efficiency. Additional initiatives include updating the City’s historic preservation and revitalization plan—originally adopted in 1980—
with input from organizations such as Heritage Ohio and the Historic Commission, as well
as developing GIS-based tools to overlay FEMA floodplain data, digitizing future land use
maps, and track variances and conditional uses to support more informed decision-making.
A broader historic preservation policy is also under development to guide demolition and
redevelopment decisions, particularly in cases involving structural integrity. On the enforcement and administrative side, staff noted efforts to improve revenue processing and enforcement mechanisms, including transitioning toward contracted services for income tax
processing and zoning-related legal processes. In building inspection and code enforcement, the department conducted 6,295 inspections in 2024, issued just over 2,100 permits, and generated approximately $666,000 in fees, reflecting a significant increase from
the prior year. For 2025, staffing changes will include assigning inspectors by geographic
quadrant for property maintenance, a citywide code specialist for zoning issues, and a dedicated nuisance inspector to improve response and coverage. Staff emphasized that code
enforcement plays a critical role in addressing substandard housing conditions, supporting
quality of life, and holding property owners—particularly absentee landlords—accountable,
while also acknowledging the need for continued policy development such as rental registration and vacant property regulations. Overall, these efforts reflect a coordinated strategy
to streamline development processes, strengthen enforcement, modernize planning tools,
and support responsible growth across the city. During the discussion, a Council member
expressed concerns about the impact of home renovation “flippers” on new homeowners,
particularly young or first-time buyers who may not realize that updated homes can still
contain outdated electrical systems and infrastructure that do not meet modern needs.
They noted that as building codes evolve—typically updated every few years—older homes
may lack sufficient electrical capacity to support contemporary household demands, such
as running multiple appliances simultaneously in a kitchen or supporting devices across
multiple rooms, which can limit how homeowners are able to use their own property without
additional upgrades. The discussion also highlighted concerns that some investors purchase properties, make minimal improvements, and resell them for profit without fully addressing underlying structural or systems issues, leaving subsequent owners responsible
for necessary upgrades. Additional concerns were raised regarding instances where renovation work may proceed without proper permitting, despite Ohio building code requirements that significant alterations must be permitted and inspected. It was also noted that
Ohio does not require general contractors or carpenters to be licensed in the same manner
as architects or engineers, which can complicate oversight and enforcement. The Council
member requested that staff research how other municipalities address these challenges,
particularly in regulating renovation practices and ensuring that properties meet modern
safety and functionality standards prior to resale.
COMMUNICATIONS

Clayton Castle, the City of Middletown’s Communications Manager, provided an overview
of the city’s recent communications efforts and the significant increase in media and social
media attention following the national spotlight on Middletown, particularly due to JD
Vance’s nomination and election as Vice President. He noted that while Communications
staff typically do not present at strategic planning sessions, the level of global attention
prompted him to share insights on engagement trends and outreach strategies. He began
by recognizing the work of local media partners, including The Journal News and reporter
Lauren Pack, who is retiring, and emphasized the importance of maintaining strong relationships with the press. Castle then highlighted substantial growth across the city’s social
media platforms, citing increases in reach, interactions, and page visits—driven largely by
heightened public interest in Middletown. He explained that reach refers to the number of
unique individuals who see content, interactions include likes and comments, and visits
reflect how often users actively access city pages, all of which saw significant percentage
increases over the past year. He also described efforts to revive and expand the city newsletter, incorporating feature-style storytelling to highlight local residents and community
successes, such as profiles of business owners, community volunteers, and notable local
figures. Looking ahead to 2025, Castle outlined plans to launch a city podcast focused on
sharing Middletown success stories, expand community engagement through in-person
outreach with civic organizations, and improve accessibility to city information for residents
who may not use digital platforms. He also discussed a forthcoming review of the city’s

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social media policies to better organize content across multiple platforms and ensure clarity about what is posted where, noting that current policies have not been updated since
2019 and do not account for newer pages and communication channels. In addition, he
emphasized a shift toward more visual storytelling through video and graphics, as well as
the use of advertorials and targeted media placements to further promote Middletown’s
story. Council members responded positively, noting the increased visibility of the city, the
value of diversified communication channels, and the potential for continued growth in storytelling efforts, including podcasts and video content, as a means of strengthening community engagement and external perception of Middletown.
PUBLIC WORKS

Public Works Director Scott Tadych provided an overview of several major projects planned
for 2025, beginning with three significant paving initiatives. The first project focuses on
minor arterial streets and includes milling three inches of pavement, spot base repairs as
needed, and placement of new asphalt, along with striping and repairs to curbs, drive
aprons, sidewalks, and ADA-compliant handicap ramps; this project, estimated at $4 million, includes streets such as Manchester Road (from Breiel Boulevard East to the city limits), portions of Breiel Boulevard, and Grand Avenue. The second project, an ODOT urban
paving project valued at approximately $2.8 million, will follow a similar scope of work and
will cover State Route 122 from the University Boulevard overpass to Jackson Lane, with
roughly 50% of the cost covered by ODOT. The third paving project targets multiple residential streets citywide, incorporating milling, base repairs, possible cement stabilization, asphalt paving, striping, and associated infrastructure repairs, with an estimated cost of $3.5
million, including $1 million in OPWC grant funding; due to grant requirements, this project
is expected to begin after July and carry into 2026. Mr. Tadych also noted that pavement
condition assessments will be conducted citywide in 2025 to help guide future paving plans
and support long-term maintenance scheduling. In response to Council discussion, staff
acknowledged concerns about neighborhoods in the south end of the city, including areas
like the Amanda District, and indicated that those areas would be evaluated as part of
ongoing assessments and future funding opportunities. Administration also explained that
the city’s prior 10-year levy, which began collecting revenue around 2021, has enabled
accelerated paving through bonding, with current collections exceeding debt service,
though Council will need to consider whether to continue the additional income tax levy to
sustain long-term pavement replacement cycles of approximately 15 to 20 years and avoid
more costly full reconstructions. Beyond paving, Mr. Tadych outlined additional infrastructure and improvement projects, including the installation of electric vehicle charging stations funded through a $1.5 million ODOT carbon reduction grant at multiple city locations
such as Smith Park, Triple Moon Coffee, Jacot Park, and the City building, with design occurring in 2025 and installation anticipated in 2026. He also described a USDA urban forestry grant program totaling $300,000, which will fund a citywide tree inventory and risk
assessment, targeted pruning and removal of high-risk trees, and the planting of approximately 125 trees in designated disadvantaged census tracts, with supplemental funding
available for broader tree maintenance across the city. Park improvements are also ongoing, including continued work at Goldman Park such as turf restoration, concession building
upgrades, and addressing field leveling issues for safety and usability, as well as planned
improvements at Damon Park based on neighborhood input and Park Board recommendations. Additional projects include the potential reacquisition and repurposing of the Salvation Army building as a neighborhood activity center, the replacement of the Douglas Park
splash pad with a new facility adjacent to the playground along with related pedestrian
connections and site enhancements, and final design considerations for park improvements atop the CSO basin at Manchester and Main, where projected costs have increased
beyond the initially allocated budget and will require further decision-making ahead of a
planned 2026 construction timeline. Regarding the CSO basin park improvements, Mr.
Tadych noted that staff would likely reconvene the Holiday Whopla group to finalize plans,
as previously discussed with the Mayor and Council members, and explained that the increased costs stem not only from inflation but also from the evolving nature of the design
and the difficulty of obtaining precise estimates during early conceptual stages. He described the updated concept, which includes features such as a concrete area that could
accommodate a portable skating rink, a covered pavilion, an event lawn, green infrastructure and drainage elements, an overhead trail structure, swings, and expanded landscaping and hardscape improvements, while noting that these elements could be scaled back
based on Council direction and budget considerations. In response to questions about the
Douglas Park splash pad, Mr. Tadych explained that the original installation was a retrofit
using existing pool mechanical systems, which led to long-term operational challenges and
equipment failures. He noted that both the Douglas Park and Smith Park splash pads are
nearing the end of their useful life after more than 15 years of service, and that the new
Douglas Park splash pad is being designed as a fully modern, standalone system with appropriate materials and professional consulting to ensure durability, reliability, and

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compatibility with the environment. This approach will include a defined maintenance
schedule to support long-term upkeep and reduce unexpected failures, with the goal of
providing a more sustainable, long-lasting facility with improved user experience, and similar approaches may be considered for future park improvements, including Smith Park,
potentially supported by grant funding opportunities.
Mr. Lolli

Mr. Lolli offered closing comments emphasizing that the purpose of the session was to
provide direction to staff, and he expressed appreciation for the scope of work being undertaken across departments, noting that his overall guidance was for staff to “stay the
course” and continue advancing the many ongoing projects. He highlighted that the breadth
of activity reflects strong productivity and contributes to making Middletown a better community, and he specifically commended the Community and Economic Development team
for their efforts, including the effectiveness of the “one-stop shop” approach on the third
floor, which streamlines services for individuals looking to start a business in the city. He
also noted that staff, including Nathan and Lisha, are continuously seeking ways to improve
processes. Mr. Lolli emphasized economic development as a priority, stating his desire to
see an increase in job creation, which he linked to growing the city’s income tax base and
enabling expanded public services such as police, fire, parks, and administrative functions.
He cited recent developments such as EI Ceramics and the anticipated creation of approximately 70 new jobs, as well as future opportunities at Renaissance Point, as positive indicators of progress. In addition, he reiterated support for ongoing efforts in housing, airport
development, historic preservation, and code enforcement, concluding that the city should
remain focused on its current trajectory. Other Council members echoed similar sentiments, agreeing that there is significant positive momentum in the city despite external
“noise,” and emphasizing the importance of maintaining focus on residents while continuing to pursue financial decisions carefully. They also expressed optimism about potential
future developments, including grant opportunities that could further strengthen the city’s
financial position. Additional comments underscored the importance of attracting sustainably high-paying jobs, and multiple members thanked staff for the quality of their presentations and their efforts in clearly outlining departmental priorities and plans for the year,
noting that the session provided valuable benchmarks for Council moving forward.

ADJOURNMENT

At 2:11 p.m., the meeting was declared adjourned until the regular meeting on February 4,
2025 at 5:30 p.m. in Council Chambers.

______________________________
Elizabeth Slamka, Mayor
Attest: ___________________________

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At 5:30 p.m., Mayor Slamka called the regular City Council meeting to order in Council
Chambers, Lower Level of the City Building.
ROLL CALL

City Council Members present: P. Lolli, J. Carter, S. West, P. Horn, E. Slamka.

PRESENTATION

Mayor Slamka presented Health Commissioner Jackie Phillips and the Health Department
staff with the following proclamation recognizing National Public Health Week.
WHEREAS, the week of April 7, 2025, is National Public Health Week, and the theme is “It
Starts Here” highlighting the importance of making a difference in our home, community
and state. This year is the 30th anniversary of celebrating National Public Health Week,
and in the past 30 years significant strides have been made in public health, including
the following public health successes:
(1)
deaths due to HIV/AIDS, which peaked in 1994 at 49,095 AIDS-related deaths that
year in the U.S., have dropped significantly with Antiretroviral therapy ensuring most
people with HIV can live normal lifespans and prevention tools like PrEP significantly
reduce transmission;
(2)
smoking rates, which were as high as 25.5% among U.S. adults in 1994, have now
fallen to 11.4 % due to comprehensive smoke-free policies, public awareness campaigns,
and taxation of tobacco products;
(3)
childhood mortality, which was at a rate of 13.8 deaths per 1,000 live births in
1994, has now fallen to 5.4 deaths per 1,000 live births due to vaccines, better healthcare
access and nutrition;
(4)
mental health awareness and treatment, with 40% of people with mental health
conditions being untreated in 1994, has progressed with increased awareness, parity laws
and integration into primary care, which have expanded access to mental health services
and reduced treatment gaps;
(5)
lead poisoning, with 4.4% of U.S. children having elevated blood lead levels in 1994,
has now fallen to less than 0.5% due to policies banning leaded gasoline and reducing
lead in paint, pipes, and water systems;
(6)
health impacts of climate change such as rising heat-related deaths were underrecognized in 1994, but are now being mitigated by actions such as public health
campaigns, local adaptation plans including cooling centers and other preparedness plans
to protect the public from extreme weather, wildfires and other regional threats and global
frameworks like the Paris Agreement;
(7)
pandemic preparedness, which was in its infancy in 1994, has now grown,
especially after the COVID-19 pandemic, spurring significant advancements in mRNA
technology, global vaccine deployment, and increased investments in infrastructure,
stockpiles and global surveillance — all of which must be sustained; and
WHEREAS, racial and ethnic minority populations in the United States continue to
experience disparities in the burden of illness and death, as compared with the entire
population of the United States. A person’s health status can differ drastically by ZIP code
due to differences in the built environment, environmental quality, community context,
access to healthy food, access to education and access to health care; and
WHEREAS, public health organizations use National Public Health Week to educate public
policymakers, public health professionals and the public on issues that are important to
improving the health of the people of the United States. Public health professionals help
communities prevent, prepare for, withstand and recover from the impact of a full range of
health threats, ranging from infectious disease outbreaks to natural disaster preparedness;
and
WHEREAS, efforts to adequately support public health and the prevention of disease and
injury can continue to transform a health system focused on treating illness into
a health system focused on preventing disease and injury and promoting wellness.
NOW, THEREFORE, I, Elizabeth Slamka, Mayor of the City of Middletown, Ohio, do hereby
proclaim the week of April 7-13, 2025, as National Public Health Week in Middletown, Ohio
and call upon the people of Middletown to observe this week by helping our families,
friends, neighbors, co-workers and leaders to recognize the contribution of public health
in improving the health of the people of our state and achieving health equity, as the
theme states, “It Starts Here.”
IN WITNESS WHEREOF, I have hereunto set my hand this 1st day of April, 2025.

PUBLIC HEARING
Map Amendment
Preliminary
Development

At 5:37 p.m., Law Director Ewing swore in everyone that intended to speak at the public
hearing. City Planner Claire Fetters-Binegar presented the request by Jonathan Wocher of
McBride Dale Clarion on behalf of Troutman Dams Commercial Real Estate for approval of
a Map Amendment and Preliminary Development Plan for a Wawa convenience store with

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Plan Wawa Store

April 1, 2025

food service and fuel sales to be constructed on the parcel known as 0703427013. The
parcel is a total of 1.767 acres. With the proposal, the applicant requests waivers from
Middletown Development Code chapters 1204.07(b)(15), Table 1204-3, 1204.10(c), and
1206.01(e)(7). The project will require approval by the City Council for the Planned Development Map Amendment (Zone Change). This has already been through Planning Commission. The subject property is a former CVS, built in 2008, currently vacant, with a total of
13,145 square feet, and last sold in September 2020 for over $3 million. It is located in
the BC-H (BCH) zoning district, intended as an urban mixed-use core that serves as a vibrant
hub. The applicant proposes a Wawa convenience store with a 6,000-square-foot footprint,
food service drive-up pickup window, and six double-sided fuel dispensers with a canopy.
The business would operate 24 hours a day, 365 days a year, employing approximately 40
people. Existing driveways would remain, with 40 parking spaces (3 ADA, 8 future EV), integrated trash screening, and 17 proposed signs. However, retail fuel sales are not permitted in the BC-H district, and the proposed project is on a 1.767-acre parcel, far below the
5-acre minimum for a Planned Development (PD) district and 217,800 square feet required
for BC-H lot area, prompting requests for multiple waivers, including for the drive-through
on the front façade. While the PD district allows flexibility where base zoning cannot accommodate a development, City Management, the Community and Economic Development Department, and the Planning Commission recommend denial, citing conflicts with the Comprehensive Plan, over-saturation of fuel stations (a BP station is 650 feet away), and potential negative impacts on future BC-H development. Additional concerns include traffic
impacts requiring a Tier 2 study, incomplete utility plans, and the project’s divergence from
the East End/Renaissance Development Opportunity Area vision, which emphasizes landscaped, master-planned mixed-use development supporting office, medical, commercial,
residential, and hospitality uses. Overall, the proposed development would require significant waivers and exceptions and is inconsistent with the city’s zoning, development code,
and long-term planning objectives.
The applicant Jonathan Wocher, a planner with McBride Clarion, 5721 Dragonway, Cincinnati, Ohio 45227, who was sworn in for testimony, offered an alternative perspective on
the proposed Wawa development, emphasizing unique site constraints and a different interpretation of certain zoning aspects. Representing Troutman Dams, a real estate development company under contract to purchase the property, Mr. Wocher explained that the
existing 13,000-square-foot CVS on the 1.8-acre site would be demolished, noting the property’s three frontages on Highway 122, Union Road, and a western public street. Neighboring properties include a vacant lot to the south, Kettering Health to the west, and the Middletown Event Center across the street, which had previously been rezoned from BCH to
PD. He cited a letter from the current property owners indicating that CVS would continue
paying the lender for the next 14 years unless a sublease is arranged, leaving the site effectively inactive. Trotman Dams proposed purchasing the property and paying off the debt
to enable redevelopment, with Wawa financing necessary improvements. Mr. Wocher detailed the site plan, including a 6,300-square-foot Wawa store larger than typical Ohio locations, with 40 parking spaces and future EV charging infrastructure. The drive-thru would
operate as on-demand pickup via the Wawa app, eliminating a menu board or speaker
system, and landscaping, decorative fencing, and high-quality materials such as brick, composite siding, stucco, and metal canopies would enhance the appearance. Fuel tanks would
be underground, and signage and trash enclosures would be well-screened. He emphasized Wawa’s reputation as a food-focused convenience store with strong community engagement, employee benefits including 401(k) and stock options, and commitments to local hiring and charitable support. The store would offer a wide variety of made-to-order food
alongside fuel sales, functioning as a restaurant-style convenience store. From a planning
perspective, Mr. Wocher asserted that the project aligns with the city’s Comprehensive
Plan, fits the property’s secondary commercial and service designation, and complements
surrounding developments without oversaturating the market. He addressed traffic, sewer,
water, stormwater, and lighting concerns, confirming compliance with city standards and
energy efficiency. Mr. Wocher clarified that PD district standards allow deviations from BCH
requirements, such as the 5-acre minimum, with city council approval, and that the proposed PD plan would establish lot size, setbacks, density, architecture, lighting, landscaping, and access standards, similar to the nearby Event Center PD. He concluded by emphasizing that the request is for PD approval, not an overlay, and asked the council to consider
the proposal within that framework. The developers and Wawa representatives reinforced
this presentation, emphasizing that the project replaces a vacant CVS with a top-of-market
convenience store on a constrained 1.8-acre site, complies with city development regulations and Section 1226.04D standards, and aligns with the Comprehensive Plan as a secondary commercial service use. They highlighted that the property cannot expand due to
zoning and neighboring constraints, but the plan complements previously approved retail
areas and will serve commuters, residents, and event attendees. The project is presented

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as a multi-million-dollar investment that will generate jobs, revitalize a vacant property, and
have minimal environmental or service impacts, with traffic addressed via existing access
points. Wawa representatives detailed the company’s long history, employee benefits, and
community involvement, noting high customer loyalty and long-term employee retention.
They argued that the development is financially viable only for Wawa, fits the city’s commercial and service designation, complements surrounding development, and positions
Wawa as a responsible, long-term community partner committed to local investment and
support.
Mayor Slamka called for those who wished to speak in support of the Map Amendment and
Preliminary Development Plan for a Wawa convenience store, hearing none, she called for
those who wished to speak in opposition to the Map Amendment and Preliminary
Development Plan for a Wawa convenience store.
AJ Dean Mentel

AJ Dean Mentel, 2902 Central Avenue, Middletown, Ohio spoke in opposition as the Vice
Chairman of the Planning Commission. He explained the commission’s decision to reject
the proposed Wawa plan development district. He emphasized that the PD district is
intended for lots of five acres or more, while this property is under two acres, making it
inconsistent with the district’s purpose. He noted that the PD district exists to enable
projects that cannot be accommodated under existing zoning—not to serve as a “backdoor”
for nonconforming uses—and expressed concern that the applicant is seeking multiple
waivers, signaling that the development does not fit the intended use. Mr. Mentel
highlighted the significance of the site as one of the city’s remaining premier gateway
locations and argued that placing a Wawa there is inappropriate, particularly given the
nearby development of a Sheets store on the opposite corner as part of the larger 50-acre
Middletown Event Center PD. He concluded by reiterating the Planning Commission’s
position in opposition to the proposal.
The public portion of the public hearing was closed at 6:21 p.m.
Mr. Wocher added that Wawa is the leading Tesla charging partner in the United States,
with more Tesla charging stations than any other company, and noted that the proposed
site would include eight dedicated Tesla charging spots. He explained that Wawa prepares
all the necessary conduit and infrastructure in advance, while Tesla determines the timing
for installation based on market demand, emphasizing that this demonstrates Wawa’s advanced planning and commitment to electric vehicle infrastructure.
Mr. Horn expressed appreciation for Wawa’s presentations and architectural work but emphasized respect for the city planner, city manager, and the Planning Commission as advisory bodies. He agreed with Chairman Parsons’ comment that while Wawa is welcome in
Middletown, this particular site may not be ideal. Drawing on his 35 years of construction
experience and visits to two other Wawa locations, Horn noted that although the proposed
store technically fits on the site, the lot is very small relative to the structure being planned.
He stressed that building codes exist to ensure projects are thoughtfully designed and sustainable for the city and pointed out that while the standard development size is 210,000
square feet, this site only has 75,000 square feet, making it challenging to accommodate.
He concluded by reiterating that the city wants Wawa in Middletown, but this site may not
be the best choice.
Law Director Ewing took a straw poll to direct staff on how to draft the legislation. Mr. Horn,
Mr. West, Mrs. Carter, Mr. Lolli and Ms. Slamka all recommended denial of the request.

Recess

At 6:24 p.m., Mayor Slamka called for a brief recess.

Return

At 6:33 p.m., Mayor Slamka called the meeting back to order and the meeting resumed.

PUBLIC HEARING
Text Amendments
Development Code

At 6:33 p.m., Law Director Ewing swore in everyone that intended to speak at the public
hearing. City Planner Claire Fetters-Binegar presented the consideration of text amendments to the Middletown Development Code pertaining to Chapter 1226.01: Review Authority and Procedures (b)(2). City Planner Claire Fetters-Binegar delivered a staff report on
a proposed text amendment to Chapter 1226, Part B, Part Two, which would allow city
council to appoint all seven members of the Planning Commission and eliminate the voting
member previously appointed by the Middletown City School District Board of Education.
The amendment also specifies that only city council may fill vacancies on the commission.
The proposed changes were outlined in Exhibit A, with supporting materials including the
original 1959 ordinance establishing the Board of Education’s membership (Attachment

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A), city commission meeting minutes from January 14 and 28, 1959 (Attachment B), and
the comprehensive school compensation agreement from December 18, 2023 (Attachment C). Only one written public comment had been received. After reviewing the proposal
at its February 12, 2025, meeting, the Planning Commission voted 5-1 to deny the amendment, noting that conditions had not significantly changed to warrant the modification and
emphasizing the importance of the city–school district partnership in fostering a thriving
community. Ms. Fetters-Binegars concluded her report by presenting the review criteria for
council consideration.
Mayor Slamka called for those who wished to speak in support of text amendments to the
Middletown Development Code pertaining to Chapter 1226.01: Review Authority and Procedures (b)(2)., hearing none, she called for those who wished to speak in opposition to the
of text amendments to the Middletown Development Code pertaining to Chapter 1226.01:
Review Authority and Procedures (b)(2).
Bill Becker

Bill Becker, 4738 Longford Drive, Middletown, Ohio spoke in opposition to the text amendments. I’m a lifelong Middletown resident who has served on city council, as city manager,
and as police chief, and I want to address the council regarding the proposed amendment
to remove the school board’s appointed member from the Planning Commission. He noted
the large public turnout and welcomed the new city manager. Mr. Becker emphasized the
longstanding partnership between the schools and the city, stating that the school board
member has always been a strong participant with a vested interest in Middletown. He
questioned the rationale for removing a representative from the only other elected body,
noting that the member constitutes just one vote out of seven. Mr. Becker stressed the
importance of collaboration between the city and schools, citing examples such as the establishment of the first school resource officers during his tenure as police chief. He concluded that eliminating the school board’s involvement would not make sense and urged
continued cooperation for the betterment of both the city and its schools.

Deb Houser

Debbie Houser, 25 Springhouse Drive, Springboro, Ohio. I am the proud superintendent of
Middletown City Schools, and I urge the council to support maintaining the school boardappointed seat on the Planning Commission. Serving the district for 17 years in curriculum,
human resources, and as assistant superintendent, she emphasized the long-standing, collaborative partnership between the city and schools, which has existed since 1959. Houser
explained that the seat is not merely symbolic; it represents active collaboration that ensures the schools’ perspective is included in decisions impacting zoning, development, infrastructure, and public facilities—issues that directly affect students and families. She
highlighted the district’s involvement in school siting, city facility development, traffic and
pedestrian planning, economic development, and shared programs such as school resource officers and classroom partnerships with city employees. Ms. Houser stressed that
this collaboration strengthens both city planning and educational outcomes, preparing Middletown’s next generation of leaders and workforce. She concluded by urging the council
to uphold the school board-appointed seat, reinforcing that continued joint planning and
leadership over the past 60 years has created a thriving, connected, and prosperous community.

Randy Bertram

Randy Bertram, 7039 Ashwood Court, Springboro, Ohio spoke in support of maintaining
the school board-appointed seat on the Planning Commission. Mr. Bertram is the treasurer
and CFO of Middletown City Schools for the past 11 years. Drawing on his previous experience as treasurer of Northwest Local Schools, where a fractured relationship with local
government caused long-term challenges, Bertram emphasized the critical importance of
a healthy, cooperative relationship between the city and the school district. Since joining
Middletown in 2014, he has witnessed and participated in a strong partnership, collaborating on major projects including the construction and renovation of school facilities, mutually beneficial land swaps, athletic field and stadium improvements, and a state-of-theart transportation and maintenance facility. He highlighted joint initiatives like the Safety
Town program and the renewal of TIFF agreements that support economic growth. Bertram
stressed that the Planning Commission seat ensures the school district can proactively address development near schools, transportation routes, and infrastructure, aligning longterm growth strategies with student needs and enrollment projections. He noted that the
seat is not just an advocacy position but a responsibility to integrate education into the
broader vision for Middletown, safeguarding property values, workforce pipelines, and community success. Bertram concluded by urging the council to preserve the seat, reinforcing
the longstanding tradition of partnership and collaborative planning between the city and
schools.

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Rick Pearce

Rick Pearce, 515 Kenridge Drive, Middletown, Ohio spoke in strong support of maintaining
the school board-appointed seat on the Planning Commission. Mr. Pearce, the Executive
Director of the Middletown Chamber of Commerce, framed his remarks around three key
concerns. First, he emphasized the importance of advocacy for educational interests in city
planning, noting that without school representation, critical decisions on zoning, land use,
infrastructure, and housing could overlook the needs of students and families. This could
disrupt the alignment between schools and the business community, as programs like the
district’s Passport to Tomorrow initiative rely on schools preparing a skilled local workforce.
Second, Mr. Pearce highlighted the value of collaboration between the city, schools, and
businesses, warning that removing the seat could weaken partnerships that support
shared initiatives, including public safety programs, recreational spaces, and workforce development. Third, he addressed public perception, cautioning that the decision could signal
that education is no longer a priority, potentially undermining confidence in city governance
and deterring business investment, thereby threatening long-term economic growth. He
concluded by urging council to carefully weigh the lasting impacts on schools, businesses,
and the broader Middletown community, stressing that the risks of removing the representative far outweigh any short-term gains.

Christopher K.
Amburgey

Christopher K. Amburgey, 813 Vancouver Street, Middletown, Ohio addressed the council
with a candid and personal perspective. He is retired and has spent time observing city
meetings out of interest rather than political motivation. Reflecting on his observations over
the past six to seven months, he noted a perceived “obsession with power” among some
board members, which he documented as publicly visible on YouTube. Mr. Amburgey emphasized that they value the collective intelligence of the council and encouraged broader
participation in discussions. He expressed strong support for Middletown public schools,
sharing personal history as the child of a widow who benefited from the local schools, later
attending Miami University, and building a successful career without a degree. He criticized
negative commentary about public schools, labeling it “nonsense,” and highlighted broader
systemic issues with public funding over decades, noting that public funds have historically
supported parochial schools as well. Mr. Amburgey concluded with a cautionary note about
ego and decision-making, suggesting that past personal experiences, such as being denied
a school board position, should not cloud judgment or compromise intelligence.

Will Parsons

Will Parsons, 306 Belmont Street, Middletown, Ohio spoke as the chairperson of the Planning Commission to oppose the proposed text amendment. He emphasized that the
amendment is unwarranted and not supported by either the school district or the Planning
Commission. Parsons highlighted the importance of strong public schools for the overall
health of Middletown, noting that cutting off collaboration and communication with the
schools would be counterproductive, especially during challenging economic times. He referenced the school representatives who spoke at the February Planning Commission meeting, as well as other individuals in attendance, to show widespread support for maintaining
the current arrangement. Parsons explained that the Planning Commission itself had voted
against the amendment, finding no legitimate basis under the review criteria of the development code. He concluded by stressing that the relationship between the school board
and the Planning Commission has endured for over 65 years, with no demonstrated reason
to sever it, and urged the council to respect the long-standing collaboration.

AJ Dean Mentel

AJ Dean Mentel, 2902 Central Avenue, Middletown, Ohio is the vice chair of the Planning
Commission, reiterated his opposition to the proposed text amendment. He emphasized
that a community thrives on the interactions and relationships between its residents and
the organizations representing them, and that the ongoing discourse and exchange of perspectives add significant value to local decision-making. Mr. Mentel stressed that he has
consistently opposed the amendment and continues to do so.

Todd Moore

Todd Moore, 1808 Shirm Drive, Middletown, Ohio, former chair of the Planning Commission, spoke against the proposed text amendment to remove the school board seat. He
outlined his 10 years of service on the Planning Commission under multiple city planners
and managers, noting that no issues had ever been raised about the school board seat
during that time. Mr. Moore emphasized that the criteria for a text amendment—resolving
code errors, addressing changing social or economic conditions, or promoting public
health, safety, and welfare—were not met in this case. He reviewed the timeline, including
discussions dating back to October, the initiation of the amendment in December, and the
February Planning Commission vote, pointing out that no legitimate rationale for the change
had been established. He referenced the comprehensive school finance agreement cited
by Mr. Horn as the purported reason for removing the seat, clarifying that legal review confirmed nothing in the agreement prohibited a school board member from serving on the

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Planning Commission. Moore highlighted that the agreement was designed to promote economic development and cooperation between the city and the school district, not to restrict
representation. Finally, Mr. Moore traced the history of the school board seat back to its
establishment in 1959, noting that it had consistently existed to promote the health, safety,
and welfare of Middletown’s children and families. He urged the council to deny the amendment, preserve the longstanding structure, and continue the cooperative relationship between the city and Middletown City Schools.
Tom Brickey

Tom Brickey, 539 Cedarwood Court, Middletown, Ohio. I am a longtime Middletown resident
and have spent much of my adult life serving our community, including eight years on the
school board, 22 years on the city planning commission, and currently 15 years on the civil
service commission, among other roles. I care deeply about our school system and our city,
and I believe in supporting both through active involvement. Over the years, I have helped
facilitate important projects such as the Breiel Boulevard extension, Miller Ridge and Arbor
Point developments, the purchase of land for Miller Ridge Elementary, the Sun Coke plant
zoning, the Atrium Hospital development, and Renaissance 122. These projects demonstrate the value of collaboration between the city and schools, benefiting students, homeowners, and taxpayers alike. I am strongly opposed to removing the school board representative from the planning commission—a 65-year-long practice that has never caused a
problem—as it provides a vital communication link between the schools and city government. Doing so would accomplish nothing positive and risk losing decades of established
collaboration. As a taxpayer and citizen who has “walked the walk,” I urge you not to disturb
this important relationship and to continue supporting the school board’s representation
on the planning commission.
The public portion of the public hearing was closed at 7:43 p.m.

Mr. Horn

Mr. Horn began by thanking everyone who spoke, noting the thorough research and input
provided. He then framed the relationship between the city and the school district as two
separate “businesses,” each with its own leadership and governing board, emphasizing
that such a relationship should be built on mutual respect. He pointed to events beginning
in December 2025, when the school board’s planning commission representative stepped
down, and noted that no replacement was formally communicated to city officials in January, leaving the seat vacant without notice. When a new representative appeared in February, he argued she had not been properly informed or provided materials, which he viewed
as a lack of basic communication and respect. He also raised concerns about comments
made regarding vetting processes, suggesting they were dismissive of the city’s own standards. Mr. Horn emphasized that the planning commission is an advisory body established
solely by city council, and that major economic decisions—such as tax incentive agreements—are not made at the planning commission level but through direct collaboration between the city and the school board in separate meetings. While acknowledging the importance of partnership, he argued that representation on the planning commission is not
necessary for maintaining that relationship. He concluded that, because advisory boards
fall under city council authority and this issue was not addressed when the comprehensive
agreement was created, the appropriate course is to remove the school district’s appointed
seat and instead have council appoint and vet a seventh member directly.

Mr. West

Mr. West acknowledged that both sides had made strong points and expressed understanding of the school district’s concerns but argued that having a single seat on the planning
commission does little to benefit the schools in a meaningful way. Drawing from his perspective on city council, he emphasized that the current structure is not effectively fostering
communication or collaboration, describing the lone seat as insufficient—“like a band-aid
over 20 bullet holes.” Instead, he advocated for more direct and consistent engagement
between the school board and city council, such as regular joint meetings, town halls, or
participation in strategic planning sessions, which he believes would better strengthen the
relationship and give schools a more impactful voice. While recognizing the importance of
the partnership, he stated that the existing system, rooted in a 1959 framework, is no
longer working as intended and lacks transparency, as council members often do not fully
understand the schools’ priorities and vice versa. He also noted broader challenges, including the expansion of educational choice and increasing competition from private schools,
arguing that stronger, more direct collaboration is necessary to address these realities. Ultimately, he concluded that maintaining a single planning commission seat is not the path
to success and that a new, more engaged approach is needed to move the city and school
system forward together.

Mr. Lolli

Mr. Lolli commented that the issue was first brought to his attention recently and clarified
that his remarks were not intended to disrespect anyone. He explained that he had also

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been approached by individuals in the real estate, construction, and development industries who questioned why they did not have representation on the planning commission,
noting that their work is often directly impacted by its decisions. He acknowledged that this
concern seemed legitimate and led him to reflect on whether the current structure should
continue. In his view, there is no compelling reason to maintain the existing arrangement
solely because it has been in place for 65 years. He emphasized that the school board
could still have representation on the planning commission by applying and being appointed by city council, an option that had already been suggested. Addressing concerns
about a potential breakdown in cooperation between the city and the schools, he argued
that most collaboration occurs at the staff level between the city manager’s office and the
superintendent’s office, and that these strong working relationships would continue regardless of changes to the commission. He pointed out that while boards and commissions
make certain decisions, much of the actual work is carried out through ongoing staff coordination, including projects involving schools, police, and other city services. He also questioned whether, by the same logic, city council should have a seat on the school board,
concluding that such cross-representation is unnecessary because cooperation already
functions effectively through existing channels. Ultimately, he expressed appreciation for
the public’s input and stated that while he respects differing opinions, he believes the planning commission should primarily consist of at-large members appointed by city council,
while still allowing flexibility to appoint individuals from various backgrounds, including education, real estate, construction, or development.
Ms. Slamka

Ms. Slamka shared a few thoughts, explaining that when she first learned about the issue,
she was grateful to Mr. Horn for bringing it to her attention and anticipated it would lead to
an important discussion. She said she reached out to a wide range of individuals to gather
opinions and perspectives, including school board members, planning commission members, and Rick Pierce from the chamber, as well as others who approached her. She emphasized that although elected officials represent the people, their responsibility to listen
does not end after election, and she noted that everyone she spoke with supported maintaining the existing relationship between the school board and the planning commission,
offering strong reasons that were echoed during the meeting. She stated that she agrees
with those reasons and believes the current system is working, highlighting that school decisions are directly impacted by city actions and that having immediate access through representation on the commission is valuable. She added that having a vote provides a meaningful voice for the schools. While acknowledging the existence of joint city-school meetings—originally created around the community center and used to discuss matters like the
school resource officer contract—she pointed out that those meetings are informal, not officially recorded, and not part of the city charter, making the formal relationship on the
planning commission especially important. She expressed agreement with many residents
who spoke and thanked them for their input, ultimately stating that her personal position
is to maintain the current relationship. She also voiced interest in expanding collaboration
further, as suggested by Mr. West, through more direct engagement between the full city
council and the full school board.
Law Director Ewing took a straw poll to direct staff on how to draft the legislation. Mr. West,
Mr. Horn and Mr. Lolli recommended approving the text amendments. Mrs. Carter and Ms.
Slamka recommended denying the text amendments.

Recess

At 8:11 p.m., Mayor Slamka called for a brief recess.

Return

At 8:16 p.m., Mayor Slamka called the meeting back to order and the meeting resumed.

CITIZEN COMMENTS
Malinda Stidham

Malinda Stidham, 622 Cleveland Street, Middletown, Ohio, a co-founder of Blueprint Gardens and a member of Middletown Connect, spoke regarding the appointment of the new
city manager, Ashley Combs. She explained that during multiple Middletown Connect meetings, members had previously asked Mayor Slamka about the process for selecting a new
city manager and were led to understand that two individuals would rotate as acting city
manager for six months each while a formal search for a permanent candidate was conducted. However, she noted that Ashley Combs was appointed months earlier than the expected completion of that search process. She clarified that her comments were not intended to judge Combs’ qualifications or performance, but rather to seek clarification on
why the originally communicated process appeared to have changed or been bypassed and
why the initial plan was not followed. She concluded by emphasizing the importance of
transparency and understanding the decision-making process behind the appointment.

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Beth Birch

Beth Birch, 4815 Lefferson Road, Middletown, Ohio. I live in the Blue Ball area between
Cincinnati Boulevard. In 2011, the city contracted with SK Construction to revamp the road,
which included installing curbs and sewers but not sidewalks. At that time, residents were
informed that they would eventually be required to connect to the sanitary sewer system,
and while some complied early, she and others delayed for years due to financial concerns.
In January 2019, the health department issued a certified letter mandating that all residents connect to the sewer, citing regulatory requirements and setting a final compliance
deadline of September 2019, with warnings that failure to comply would result in legal action such as liens on homes, added property tax charges, and the city completing the work
at the homeowner’s expense. She noted that out of about 40 homes on the road, five residents have still not complied, while those who did comply have seen their water rates double, are paying sewer charges, and have faced multiple rate increases since 2020. She
expressed frustration that the non-compliant residents continue paying older rates without
sewer charges, and although the city took them to court in 2021—resulting in a $150 fine
and a one-year compliance order—no further action has been taken despite continued noncompliance. She added that she was told the matter had been turned over to the legal
department but has been unable to get updates, arguing that the situation is unfair and
possibly fraudulent since compliant residents are bearing increased costs while others face
no real consequences. She concluded by asking whether city council could intervene and
noted that she recently learned the health department has sent hundreds of similar letters
to other areas, including Amanda, Oxford, and State Road, suggesting the issue may be
more widespread.

AJ Dean Mentel

AJ Dean Mentel, 2902 Central Avenue, Middletown, Ohio spoke about the issue of transparency in local government. He began by acknowledging that many residents, both in person and online, frequently call for greater transparency from municipal leadership, and he
recognized that such criticism can be frustrating for council members and staff, especially
given efforts like social media outreach, public polls, and meeting invitations intended to
increase civic engagement. However, he argued that the concern reflects a broader, nationwide issue of citizens feeling disconnected from meaningful participation in decision-making. Speaking as an ambassador for Middletown Connect, he referenced a recent discussion about the selection of the new city manager, Ashley Combs, noting that while there is
no opposition to her appointment and he wished her well, there was confusion because
residents had previously been told there would be a six-month rotation between her and
another individual while a formal search for a permanent city manager continued. He questioned why that process appeared to change without clear communication, emphasizing
that the concern was about understanding the decision rather than opposing it. He also
mentioned other perceived transparency issues, including questions about the city’s tax
department practices and past decisions such as those involving the senior center and
council appointments, which he said have left some residents confused. He concluded by
stressing that transparency is essential to maintaining trust and a productive relationship
between city government and its citizens, and urged council members to keep that principle
in mind moving forward.

Meg Melampy

Meg Melampy, Howe Road, Trenton, Ohio stated that she was born and raised in Middletown and has been rescuing animals since she was young. She addressed the council
regarding laws protecting cats in Ohio, including feral cats, noting that there appears to be
local confusion about whether these animals are legally protected. She explained that under Ohio Revised Code section 959.131, all cats—whether owned or homeless—are considered companion animals, meaning that harming them or depriving them of necessary food
or care is a felony offense. She then referenced a recent incident in Smith Park where animal control removed and destroyed food, shelters, and dishes intended for feral cats, with
an estimated value of $560. While acknowledging the intent may have been to manage the
population, she argued that removing food and shelter contradicts state law by depriving
the animals of necessary sustenance. She further explained that limiting food sources can
worsen the situation by driving cats closer to human populations, increasing the risk of
disease transmission and not preventing breeding. She emphasized that feeding bans are
ineffective and can do more harm than good. Instead, she advocated for trap-neuter-return
(TNR) as a humane and widely recognized method for controlling feral cat populations. She
noted that the issue had been raised before council in 2018 but was tabled due to the lack
of an animal control officer, and she expressed concern that the problem remains unresolved. She urged the council to adopt solutions that are both humane and legally compliant, arguing that current approaches like food bans and shelter removal are not only ineffective but may also violate Ohio law.

Cinda Lee

Cinda Lee, 515 Curryer Road, Middletown, Ohio explained that she has lived in the area
most of her life and serves as the president and founder of a local nonprofit animal rescue

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group, All Paws Matter (APM). She emphasized the financial impact of managing the feral
cat population and argued that supporting trap-neuter-return (TNR) programs is the most
cost-effective solution. APM has actively worked to control the local feral cat population,
including efforts at Smith Park, and has altered 1,477 cats across the tri-state area, including 140 pregnant cats, preventing the birth of more than 700 kittens. She noted that while
these efforts require significant financial investment, the cost of inaction or ineffective policies would be far greater. Recently, APM spent over $350 on veterinary care for just a few
cats, while other individuals and groups also contribute thousands of dollars annually for
food, shelter, and medical care. She pointed out that one caregiver alone spends money
daily on large quantities of food. Lee contrasted these efforts with the recent removal and
destruction of $560 worth of food and shelter supplies at Smith Park, which she said
achieved no productive outcome. She explained that removing food sources does not eliminate the cat population but instead pushes cats closer to residential areas, increasing risks
of disease and conflict. She further argued that failing to properly address the issue leads
to rising costs, including emergency veterinary care, increased enforcement, public health
concerns, and expenses related to capturing and euthanizing animals. In conclusion, she
urged the council to consider the broader financial and public health implications and to
support TNR programs, low-cost spay and neuter initiatives, vaccinations, and community
partnerships as the most humane and economically responsible approach.
Garri Gueking

Garri Gueking, 4478 Wayne Madison Road, Trenton, Ohio explained that feral cats are a
growing issue in the United States, noting that although there is no exact count, estimates
suggest there are between 30 and 80 million free-roaming cats. They described these cats
as animals that survive in often harsh and dangerous conditions and form colonies as a
means of survival. Focusing on the situation in Middletown, the speaker emphasized the
opportunity to make a difference with the cats at Smith Park, adding that many of the animals there are not truly feral but may have once been domesticated and later abandoned,
leaving them fearful and wary of humans. They described the efforts of volunteers who care
for these cats, noting that over time they have observed their behavior, built trust, and even
formed bonds with them by naming the cats and providing consistent care. The speaker
also shared that many of the cats have become accustomed to the presence of caregivers,
sometimes approaching them not only for food but also for attention and affection, highlighting the level of trust that has developed between the volunteers and the animals.

Lynn Martin

Lynn Martin, 1600 N. Breiel Boulevard, Middletown, Ohio, thanked the council for hearing
her comments and spoke on behalf of a group of dedicated advocates who care for community cats, asking that they be allowed to lawfully continue their efforts. She explained
that through their work, many cats in Smith Park have been properly altered and vetted,
helping to control the feral population and prevent further reproduction. She noted that
new cats entering the area are trapped, checked for ownership, sterilized if needed, and
adopted into homes when possible. She argued that discontinuing these efforts would be
harmful, stating that the issue stems not from the cats themselves but from human actions,
and warned that without ongoing intervention, a population surge is likely. She emphasized
that the group operates entirely through volunteers and does not rely on taxpayer funding,
with donations coming from private supporters. As a broader solution, she suggested that
Middletown would benefit from an affordable spay and neuter clinic to serve both feral and
pet-owning residents. She concluded by urging compassion in decision-making, referencing
a quote attributed to St. Francis of Assisi, and encouraged the council not to abandon the
animals or the ongoing care efforts.

Sharon Olinger

Sharon Olinger, 5934 Squirrelsnest Lane, Centerville, Ohio spoke as president and founder
of Rescue for the Love of Kittens Incorporated. She stated that much of what she intended
to say had already been expressed by previous speakers and agreed that the cats in question deserve better treatment. She shifted her comments to focus on how rescuers are
treated, describing rescuers as compassionate individuals who dedicate significant time,
energy, and personal resources to caring for animals in need. She explained that rescuers
often juggle everyday responsibilities while fostering animals, responding to emergencies,
and providing veterinary care, sometimes at personal sacrifice and financial cost. Olinger
emphasized that rescue work is driven by a deep personal conviction to help vulnerable
animals, and that many rescuers are emotionally impacted by the lives they cannot save.
She urged the council to recognize and respect the efforts of those in the rescue community
and allow them to continue their work supporting the cats. She concluded by characterizing
animal welfare challenges as a human issue rather than a cat issue, noting that concerns
such as trash in Smith Park are caused by people rather than the animals, and encouraged
the council to focus on addressing human behavior while supporting ongoing rescue efforts.

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Anne Holbrook

Anne Holbrook, 604 Pinto Avenue, Middletown, Ohio stated that she has invested over
$25,000 in caring for stray cats and dogs in Middletown and referenced a concept known
as the “vacuum effect,” explaining that removing all cats from an area does not solve the
problem because new cats will naturally move in and repopulate the space, leading to a
recurring and costly cycle of trapping and removal. She argued that this approach is ineffective compared to alternatives such as Trap-Neuter-Return (TNR) and monitoring programs, which include vaccinating, deworming, and managing populations in a way that
helps protect both the animals and the community. Holbrook emphasized that many cities
have adopted TNR-based strategies after experiencing similar challenges, citing examples
where removal efforts did not produce lasting results. She attributed much of the issue to
human behavior, including the abandonment of animals, and shared a personal anecdote
about a kitten being left in a driveway, suggesting that such actions are increasingly common. She urged consideration of stricter penalties for those abandoning animals and advocated for structured programs supported by volunteers, veterinarians, and organizations.
Holbrook concluded by recommending properly managed feeding stations and shelters
placed away from high-traffic public areas, asserting that such measures are more effective
and humane while avoiding disruption to the existing cat populations.

COUNCIL
COMMENTS
Mr. Lolli

Mr. Lolli congratulated and expressed appreciation to Jackie Phillips Carter and the entire
health department team. He stated that Middletown is fortunate to have its own health
department and expressed hope that it will continue to serve the community for many
years. He concluded by commending Jackie and her team for their efforts in improving the
city.

Mrs. Carter

Mrs. Carter congratulated the health department and expressed appreciation for the work
they do in the city. She addressed concerns raised about the cats and noted that the city
has a park director who may be able to assist in addressing the issue. She expressed hope
that working collaboratively with the park director could help improve the situation, even if
it may not fully resolve the problem.

Mr. West

Mr. West thanked those in attendance and stated that he is an animal lover, emphasizing
that caring about animals is important. He shared that he had prior experience working
with animal control and humane organizations earlier in his career, giving him perspective
on rescue efforts and TNR programs, and acknowledged that such work is often difficult
and does not always have easy or successful outcomes. He noted that when the issue regarding Smith Park first came before council, he questioned what had changed in the area
and explained that many existing city ordinances, some dating back decades, are not always widely known or consistently enforced. He referenced an ordinance related to animal
feeding that predates the current council and explained that enforcement of such ordinances can vary over time. Mr. West also acknowledged broader concerns about animal
dumping and abuse in Middletown and expressed support for stronger penalties, including
higher fines for those who abandon animals. He explained that while council cannot direct
the police or administration to ignore existing ordinances, they are open to exploring potential solutions. He noted that removing food or shelters would not eliminate the cat population entirely, and that he is uncertain of the best approach but recognizes the issue will
require a thoughtful solution. He concluded by stating that while existing ordinances limit
council’s flexibility, he remains open to further discussion and would support efforts to develop practical and effective strategies moving forward.

Mr. Horn

Mr. Horn stated that this evening’s meeting was a positive example of civic engagement in
Middletown, noting that the level of public participation and willingness of residents to
speak was especially encouraging. He emphasized that he routinely encourages residents
to attend council meetings and share their concerns during public comment periods, highlighting the importance of direct community involvement in local government. He expressed
appreciation for the number of attendees and the thoughtful, if sometimes spirited, discussions that took place, noting that such engagement strengthens the community. Mr. Horn
also referenced broader qualities that contribute to a strong city, including health and wellness, education, resources for aging adults, a strong sense of community, and financial
health, and acknowledged that these apply not only to people but also to animals in the
community. He thanked residents, the school district, and others who participated in expressing their perspectives, and reiterated that while council must operate within the
bounds of the law, it is important that all voices are heard and considered.

Ms. Slamka

Ms. Slamka emphasized that attending city council meetings is the most effective way for
residents to have their voices heard, encouraging people to share this opportunity with

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friends and family. She noted that while letters, emails, and phone calls are also helpful,
speaking during public comment at council meetings provides the clearest and most direct
communication with elected officials. She announced that the issue of the stray cat population at Smith Park would be discussed at the next council meeting on April 15 at 5:30
p.m. and mentioned that staff and council, along with the city manager, may address the
topic further. She also responded to earlier comments regarding transparency in the appointment of the city manager, stating that the process is determined by the city council
and may evolve over time. Ms. Slamka then shared several upcoming community events in
Middletown, including First Friday on April 4, featuring an Easter egg hunt in downtown
Middletown with activities for both children and adults, and Spring into the Pack at the
Pendleton Art Center on April 5, a family-friendly event celebrating local art and community.
She also highlighted a moss wall art workshop at the Middletown Art Center on April 9,
where participants can create framed moss art. Finally, she reminded residents about the
upcoming Middletown Trash Bash on April 26 from 8:30 a.m. to 12:30 p.m. at multiple city
locations, encouraging participation and directing residents to the city’s website for more
information on accepted items and available vouchers. The City of Middletown accepts applications for boards and commissions throughout the year so if there is something that
you have an interest in and you wish to give back to your city in this way, please do submit
your application. To learn more please visit the city's website at cityofmiddletown.org.
Lastly, and as always, there are many ways to get involved with your community and give
back. Join a board or committee, run for office, apply for a job with the city, volunteer at the
hospital, pick up trash in your neighborhood or park, plant a garden in your yard, smile at a
neighbor, find joy and satisfaction for a job well done in whatever work you do or just have
a positive and giving attitude. Find something that you can do regularly and give back. We
are all connected and we are all in this together. The care of our city is an adventure in
which we all get to share.
CITY MANAGER
REPORTS

City Manager Combs announced that the upcoming second annual Trash Bash is scheduled for Saturday, April 26 from 8:30 a.m. to 12:30 p.m., noting that the event is limited to
City of Middletown residents and that city staff and volunteers will be checking IDs at the
various locations mentioned by the mayor. She added that all locations will accept tires,
with a limit of up to 10 tires per drop-off, but appliances will not be accepted; however,
vouchers will be available for residents to dispose of appliances at a later time. Ms. Combs
also announced an upcoming town mall auction, explaining that the city has contracted
with an auctioneer to sell remaining contents and inventory from the Town Mall as well as
surplus items from the Middletown Event Center. She stated that the auction will take place
over two days, April 12 and April 13, and directed residents to the city’s social media channels for more information, noting that additional details will be posted within the following
week. The presentation regarding the conversion of the police substation at the fire station
located on Dixie Highway was scheduled; however, it was postponed to the next meeting to
allow for greater engagement.

CONSENT AGENDA

Receive and file the following board and commission minutes:
Planning Commission- December 11, 2024, January 13 and February 12, 2025
Library Board- January 22 and February 19, 2025
Historic Commission- February 20, 2025
Receive and file Oaths of Office for Nathan Coffey, John Helton, Charles Howard Jr., Brittany
Lutterbie, Tristan Reiley
Mr. West moved to approve the issues and actions listed on the Consent Agenda. Mr. Lolli
seconded. Motion carried. Ayes: Mr. West, Mr. Horn, Ms. Slamka, Mrs. Carter, Mr. Lolli.

MOTION AGENDA
1333 Grove Street

To approve a purchase, sale and development agreement with Larry Glenn for the sale of
City-owned property at 1333 Grove Street for $2,162.25 plus closing costs.
Mr. Horn moved to approve a purchase, sale and development agreement with Larry
Glenn for the sale of City-owned property at 1333 Grove Street for $2,162.25 plus closing
costs. Mr. West seconded. Motion carried. Ayes: Mr. Horn, Ms. Slamka, Mr. Lolli, Mrs.
Carter, Mr. West.

Res. No. R2025-08
Cristo Townhome
Incentive District
TIF Approving
Overlay & Economic
Development Plan

Resolution No. R2025-08, a resolution repealing Resolution No. R2025-02 and delineating
overlays in relation to each of the proposed Cristo Townhomes Incentive Districts within the
City of Middletown, Ohio; Adopting a written economic development plan as to the same;
setting the time and place of a public hearing; Authorizing and ratifying the giving of notice
to the Middletown City School District and the Butler Technology & Career Center, all pursuant to Ohio Revised Code Section 5709.40(C) and its related rules and laws; Approving related matters and declaring an emergency was read.

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Mr. West moved to approve Resolution No. R2025-08, a resolution repealing Resolution No.
R2025-02 and delineating overlays in relation to each of the proposed Cristo Townhomes
Incentive Districts within the City of Middletown, Ohio; Adopting a written economic
development plan as to the same; setting the time and place of a public hearing; Authorizing
and ratifying the giving of notice to the Middletown City School District and the Butler
Technology & Career Center, all pursuant to Ohio Revised Code Section 5709.40(C) and its
related rules and laws; Approving related matters and declaring an emergency. Mr. Lolli
seconded. Motion carried. Ayes: Ms. Slamka, Mr. Lolli, Mrs. Carter, Mr. West, Mr. Horn.
Res. No. R2025-09
Amend
Appropriations
(General - Fire Ops)

Resolution No. R2025-09, a resolution to make adjustments to appropriations forcurrent
expenses and other expenditures of the City of Middletown, Counties of Butler and Warren,
State of Ohio, for the period ending December 31, 2025 (General Fund) was read for the
second time.
Mr. Lolli moved to approve Resolution No. R2025-09, a resolution to make adjustments to
appropriations for current expenses and other expenditures of the City of Middletown, Counties of Butler and Warren, State of Ohio, for the period ending December 31, 2025. (General
Fund) Mr. West seconded. Motion carried. Ayes: Mr. Lolli, Mrs. Carter, Mr. West, Mr. Horn,
Ms. Slamka.

Ord. No. O2025-13
Adopt 2024 S-16
Codified
Ordinances

Ordinance No. O2025-13, an ordinance enacting and adopting the 2024 Supplement (S16) to the codified ordinances of the City of Middletown, Ohio was read for the second time.
Mr. Horn moved to approve Ordinance No. O2025-13, an ordinance enacting and adopting
the 2024 Supplement (S-16) to the codified ordinances of the City of Middletown, Ohio. Mr.
West seconded. Motion carried. Ayes: Mrs. Carter, Mr. West, Mr. Horn, Ms. Slamka, Mr. Lolli.

Ord. No. O2025-14 Ordinance No. O2025-14, an ordinance authorizing an utility reimbursement agreement
Duke Energy
with Duke Energy Ohio, Inc. to relocate electric service along State Route 122 for the ReRenaissance Pointe naissance Pointe Project and granting an easement for the relocated electric service and
SR 122
declaring an emergency was read.
Mr. West moved to approve Ordinance No. O2025-14, an ordinance authorizing an utility
reimbursement agreement with Duke Energy Ohio, Inc. to relocate electric service along
State Route 122 for the Renaissance Pointe Project and granting an easement for the relocated electric service and declaring an emergency. Mr. Lolli seconded. Motion carried. Ayes:
Mr. West, Mr. Horn, Ms. Slamka, Mrs. Carter, Mr. Lolli.
Ord. No. O2025-15
Duke Energy – Fire
Station 85
Transformers &
Lines

Ordinance No. O2025-15, an ordinance establishing a procedure for and authorizing a
contract with Duke Energy to install an electrical transformer and line extension for new
Fire Station 85 and declaring an emergency was read.

Res. No. R2025-10
Amend
Appropriations
(General – Police
Radios)

Resolution No. R2025-10, a resolution to make adjustments to appropriations for current
expenses and other expenditures of the City of Middletown, Counties of Butler and Warren,
State of Ohio, for the period ending December 31, 2025 and declaring an emergency was
read with no action requested until April 15, 2025. (General- Police Radios)

Mr. Lolli moved to approve Ordinance No. O2025-15, an ordinance establishing a procedure
for and authorizing a contract with Duke Energy to install an electrical transformer and line
extension for new Fire Station 85 and declaring an emergency. Mr. West seconded. Motion
carried. Ayes: Mr. Horn, Ms. Slamka, Mr. Lolli, Mrs. Carter, Mr. West.

Mr. Lolli asked Council to consider additional funds to purchase an additional radio for the
City Manager’s use. There was additional discussion.
Mr. Horn moved to amend R2025-10 to allow for the purchase of 11 radios instead of 10.
Mr. Lolli seconded. Motion carried. Ayes: Mr. West, Mr. Horn, Ms. Slamka, Mrs. Carter, Mr.
Lolli.

Res. No. R2025-11
Amend
Appropriations
(Police Grant Fund)

Resolution No. R2025-11, a resolution to make adjustments to appropriations for current
expenses and other expenditures of the City of Middletown, Counties of Butler and Warren,
State of Ohio, for the period ending December 31, 2025 was read for the first time. (Police
Grant Fund)

Ord. No. O2025-16
BANs Rollover
Renaissance Pointe
Phase I
Improvements
$5.5M

Ordinance No. O2025-16, an ordinance providing for the issuance and sale of notes in the
maximum principal amount of $5,500,000, in anticipation of the issuance of bonds, for the
purpose of paying the costs of designing, engineering, constructing, acquiring, renovating
and improving various municipal infrastructure permanent improvements for the Renaissance Arena District project, including water mains, sanitary sewers and storm sewers, public roads and streets and related curbs and gutters, grading, landscaping and otherwise
improving the sites thereof, and equipment and appurtenances as may be necessary in

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connection therewith was read for the first time.
UNFINISHED
BUSINESS

Mr. Lolli asked for an update on the fire station construction expenses at the April 15th
meeting.

NEW BUSINESS

Mr. Horn noted that PAWS was originally located in Middletown before relocating to Monroe.
I also have a personal connection to PAWS through my rescued dog and my volunteer work
with the organization. PAWS’ success is largely rooted in its strong financial and operational
foundation. The organization’s mortgage was paid off within the first two years by its
trustees, allowing it to focus resources on its mission. It continues to operate through a
combination of donations, community involvement, and dedicated volunteer support. Its
location near a park provides an ideal environment for walking dogs and supporting animal
care activities. The facility offers comprehensive services, including medical treatment,
spay/neuter procedures, and behavioral assessments. One aspect I particularly admire is
PAWS’ commitment to thoroughly evaluating each animal’s behavior and background,
ensuring proper rehabilitation and thoughtful placement with compatible homes. Given its
success, I suggest that we engage with PAWS to better understand their operational model.
This could include inviting representatives to present at a future council meeting and
exploring opportunities to utilize city-owned land for similar facilities or partnerships. Such
efforts could help address community concerns related to animal welfare and the
management of stray populations.
Ms. Slamka expressed an interest in joint meetings with the school board and the City Council and asked what city ordinances exist regarding penalties for abandoning animals.

EXECUTIVE
SESSION

At 9:30 p.m., Mr. West moved to adjourn to executive session under the authority of O.R.C.
121.22 (G) Under the authority of O.R.C. 121.22 (G) (1) To consider the appointment,
employment, dismissal, discipline, promotion, demotion, or compensation of a public
employee or official; and under the authority of O.R.C. 121.22 (G) (2) To consider the
purchase of property for public purposes, or for the sale of property at competitive bidding,
if premature disclosure of information would give an unfair competitive or bargaining
advantage; and under the authority of O.R.C. 121.22 (G) (8) To consider confidential
information related to the marketing plans, specific business strategy, production
techniques, trade secrets, or personal financial statements of an applicant for economic
development assistance, or to negotiations with other political subdivisions respecting
requests for economic development assistance, provided that both of the following
conditions apply:
(1) The information is directly related to a request for economic development assistance
that is to be provided or administered under any provision of Chapter 715., 725., 1724., or
1728. or sections 701.07, 3735.67 to 3735.70, 5709.40 to 5709.43, 5709.61 to
5709.69, 5709.73 to 5709.75, or 5709.77 to 5709.81 of the Revised Code, or that involves
public infrastructure improvements or the extension of utility services that are directly
related to an economic development project.
(2) A unanimous quorum of the public body determines, by a roll call vote, that the executive
session is necessary to protect the interests of the applicant or the possible investment or
expenditure of public funds to be made in connection with the economic development
project. Mr. Lolli seconded. Motion carried. Ayes: Ms. Slamka, Mr. Lolli, Mrs. Carter, Mr.
West, Mr. Horn.

RETURN

At 10:46 p.m., Mr. Horn moved to return to regular session. Mrs. Carter seconded. Motion
carried. Ayes: Mr. Lolli, Mrs. Carter, Mr. West, Mr. Horn, Ms. Slamka.

Approve
Employment
Agreement Ashley
Combs

Mr. Horn moved to approve an employment agreement with Ashley Combs to serve as the
City Manager. Mr. Lolli seconded. Motion carried. Ayes: Mr. Horn, Ms. Slamka, Mr. Lolli, Mrs.
Carter, Mr. West.

ADJOURNMENT

At 10:47 p.m., the meeting was declared adjourned until the regular meeting on April 15,
2025 at 5:30 p.m. in Council Chambers.

Attest: ___________________________

______________________________
Elizabeth Slamka, Mayor

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At 5:30 p.m., Mayor Slamka called the regular City Council meeting to order in Council
Chambers, Lower Level of the City Building.
ROLL CALL

City Council Members present: P. Lolli, J. Carter, S. West, P. Horn, E. Slamka.

CITIZEN COMMENTS
Norvelle Hugley

Norvelle Hugley, 702 14th Avenue, Middletown, Ohio, reflected on the city’s past and
present, noting that Middletown was once clean, safe, and welcoming, with a sign from I75 reading “Bright Past, Brighter Future” that truly reflected the community. Homeowners
kept both front and backyards well-maintained, families enjoyed picnics, grills, and
swimming pools in their backyards, and children were taught not to litter. Over the years,
however, the city, especially the Douglas Park area, has deteriorated. Streets are no longer
safe, yards are cluttered with trash, junk, and even parked cars, and many residents neglect
property maintenance. When original homeowners passed away or left, properties often
ended up in the hands of landlords who spend minimal amounts to make them livable
before renting them out. New tenants may bring disruptive habits, such as leaving trash
outside or keeping barking dogs, with little regard for the community. Hugley urged that laws
or fines be considered to compel tenants to maintain their properties and emphasized that
landlords should screen tenants carefully, check references, consult neighbors and other
landlords, and visit properties regularly. He expressed a willingness to work with landlords
to improve property upkeep and restore pride, safety, and cleanliness to Middletown.

Barry Moore

Barry Moore, 105 Hughes Street, Middletown, Ohio shared a deeply troubling situation
involving threats against his family. He explained that a man repeatedly threatened to kill
him, his wife, his son Stephan Gabriel Moore, his daughter, and even their dog on their front
porch. Despite having surveillance video from five cameras documenting the threats, a
police sergeant allegedly told officers that they could not arrest the man for aggravated
menacing, citing a misinterpretation of the Ohio Revised Code. Barry Moore expressed
frustration that the man has harassed his family multiple times, creating fear for his
children’s safety, with his 10-year-old daughter too scared to attend the city meeting and
his son terrified to play outside. Attempts to involve the landlord for eviction were
unsuccessful because the man technically resides elsewhere. Barry Moore implored the
city council and police leadership to take immediate action to have the man arrested,
emphasizing that the family’s safety is at serious risk and expressing disappointment with
the police’s handling of the situation.

Marva Gaston

Marva Gaston, 913 6th Avenue, Middletown, Ohio voiced strong concerns about the debris
left behind from the demolition of the Middletown Paperboard Company on Verity Parkway.
She referenced a January 16, 2024, Journal News article by Rick McCrab stating that the
city received $3 million from the American Rescue Plan Act grant through Butler County
Commissioners to demolish the site, yet only $2.7 million was contracted for the work. Ms.
Gaston questioned why the debris had not been removed and requested a copy of the
contract, suggesting that the failure to clear the site might indicate misappropriation of
funds. She criticized city officials for downplaying the seriousness of the matter, delaying
action, and failing to protect nearby residents from environmental hazards caused by
exposed contaminated dust. She expressed dissatisfaction with city meetings that offered
no concrete resolution, and she rejected proposals such as building a new fence, calling it
a waste of taxpayer money. Ms. Gaston urged the city to admit the oversight, remove the
debris promptly, and restore the site to a safe, visually appealing condition, similar to the
leveled and grassed site of the former Vail Middle School, emphasizing the need to protect
residents’ health and safety.

Kimberly Silas

Kimberly Silas, 121 Kay Drive, Middletown, Ohio spoke about ongoing issues with debris
and disruptive activity on the property of the United Missionary Baptist Church, where she
has been a member for over 55 years. She described how residents from 718 17th Avenue
have left debris on church grounds, treating the parking lot as a party or playground area,
which forced elderly church members—some over 70 years old—to clean up after Fourth of
July activities. Silus expressed frustration that the Middletown police, while present in the
area, seem to turn a blind eye to the situation rather than addressing it effectively. She
emphasized that this is an ongoing problem that should be dealt with promptly, stressing
that such activity would be unacceptable in anyone’s neighborhood and underscoring the
need for immediate city action to protect the church property and its members.

Gabe Schoenlein

Gabe Schoenlein, 121 South Main Street, Middletown, Ohio addressed the Mayor and City
Council regarding the new downtown Middletown RFQ (Request for Qualifications) initiative
focused on multiple city-owned historic buildings. He reported that the city’s Community
and Economic Development Department is drafting a new RFQ after two productive working
sessions with citizens and stakeholders, with one or two additional sessions planned to
finalize it. Shane and Mayor Slamka recently requested a status update from Lisha Morland
and Ashley Combs to confirm the process. He highlighted that members of the Save

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Downtown Middletown Coalition have been attending workshops on downtown
development and historic restoration, reaching out to local developers for input, and
consulting Josh Smith, president of the Butler County Finance Authority, for advice on
increasing the RFQ’s success. Shane emphasized ongoing communication with city council
members to align expectations and expressed optimism about the enthusiasm, progress,
and potential impact of the initiative. He thanked the council for their support,
collaboration, and open-mindedness in advancing this downtown revitalization effort.
Jade Smarda

Jade Smarda,121 South Main Street, Middletown, Ohio expressed appreciation that the
city council will pause decisions on demolishing the Manchester and other buildings until
the RFQ process is complete. They emphasized that many citizens, including themselves,
are eager to continue working with city staff on the RFQ and look forward to the next working
group session. The goal is to release a strong RFQ that not only highlights the subject
properties but also showcases surrounding assets such as the Sorg Opera House, historic
districts, Smith Park, the Riverscape, bike trails, local businesses like Triple Moon, and
event venues like the Windamere. Including metrics on visitors to these sites will
demonstrate to developers that successful projects already exist in the area and that they
will have a foundation to build on. The speaker urged council to remain flexible on timelines,
recognizing that developer interest may vary and that the process could reveal new ideas
or opportunities. They cautioned against hard deadlines, advocating for a measured,
adaptable approach before making major decisions on the fate of these historic properties.

Deborah Dukes

Deborah Dukes, 502 16th Avenue, Middletown, Ohio, spoke about ongoing harassment and
the challenges she has faced in getting law enforcement to act. Over the past year, she has
filed three criminal complaints and obtained a restraining order against an individual who
has repeatedly threatened her, sent death threats, and harassed her through numerous
texts—even sending candy as part of the harassment. Despite presenting evidence,
including a certified copy of the restraining order, she explained that the Middletown police
have been unable or unwilling to enforce it consistently, citing procedural issues and delays.
Ms. Dukes described the emotional and physical toll this has taken on her, including anxiety
and exacerbation of a spine injury, and expressed frustration at the lack of action despite
clear documentation of the threats. She requested the city council or appropriate
authorities investigate why the harassment has continued for so long without resolution.

Roy Gordon

Roy Gordon, 1506 Park Drive, Middletown, Ohio spoke about having his water turned off
despite having paid the last two bills. He explained that after multiple attempts to contact
the water department, he was only able to speak with someone by visiting the manager’s
office in person. The issue stems from the fact that his mother, who passed away last year,
left the house to him and his brother, but the account has not yet been legally transferred
to their names. While he has consulted several lawyers, the cost to finalize the paperwork
is prohibitive, leaving him without water or sewage despite being able to pay the bill. Gordon
described the hardship this has caused, including the inability to bathe, wash clothes, or
care for pets, and requested that the city temporarily restore water service so he and his
brother are not forced out of their home while the account is legally updated. City officials
acknowledged the situation and indicated they would follow up to explore a resolution,
potentially including a payment plan.

DeAngela McKnight

DeAngela McKnight, 700 20th Avenue, Middletown, Ohio addressed the city council on
behalf of her church, herself, and her community about ongoing disturbances in the South
End of Middletown during the Independence Day weekend. She explained that on July 2
she contacted the Middletown Police Department to warn them about potential problems
at a house located behind the church, hoping extra patrols would prevent issues during the
holiday. However, she said no additional enforcement occurred, and on the night of July 4
residents had to endure loud music until about 3:30 a.m., large crowds filling the street,
and disorderly behavior. According to McKnight, when people called the police for help they
were told nothing could be done, and no officers were sent out. She also described video
evidence showing people riding three-wheelers and urinating around the church property,
and said the street looked severely trashed the next morning, requiring residents to bring
officers out to address the mess. She added that this was the second time she had come
before council to raise concerns about loud music, fireworks, and people parking on the
grass near Douglass Park, stating that the community feels it receives little support from
law enforcement. Ms. McKnight pointed out that in a previous incident someone was
stopped for fireworks in Barnitz Park for not having a permit and questioned why similar
enforcement was not applied in her neighborhood. She concluded by noting that her 86year-old mother could not sleep due to the noise and fireworks and asked why residents in
the South End must continue to live with these disturbances without adequate police
response.

Bill Norton

Bill Norton addressed the city council regarding his organization’s application for Ordinance
O2025-42, which proposes building an assisted living facility in Middletown. He explained

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that during the previous meeting there may have been confusion in the discussion,
particularly because the project was repeatedly described as skilled nursing, which he
emphasized is very different from assisted living. Mr. Norton clarified that the proposed
facility would house mobile seniors who may only need one or two forms of assistance per
day and are not bedridden or in need of 24-hour medical care. He noted that such facilities
are designed with ADA accessibility standards, which can actually reduce risks such as falls.
Mr. Norton also addressed concerns about emergency services, explaining that his
company operates 23 communities and that assisted living facilities do not typically
increase emergency service calls because trained staff can assess situations before
contacting EMS. As an example, he referenced one of their communities in Lebanon, which
recorded only 31 EMS runs over the past year. He further presented findings from a market
study showing a strong demand for assisted living in Middletown, where eight existing
assisted living communities are already about 97.4% occupied and monthly costs range
from roughly $4,800 to $7,300. According to the study, the population aged 75 and older
is expected to grow by about 19.4% over the next five years, yet only 50 assisted living beds
have been built in the city in the past 37 years. Mr. Norton also highlighted recent policy
changes by the Ohio General Assembly that increased Medicaid reimbursement rates for
assisted living, making it more feasible to offer affordable options. He stated that
approximately 2,000 households in Middletown could immediately qualify for lower-cost
assisted living, potentially paying less than $1,000 per month rather than typical market
rates of up to $7,000. Mr. Norton concluded by asking the council to reconsider the
rezoning request and follow staff’s recommendation to approve the project so a new
community could be developed to support local seniors.
Dave Pearce

Dave Pearce, 607 Tara Oaks Drive, Middletown, Ohio spoke on behalf of the Ohio Challenge
Hot Air Balloon Festival to inform the community about the upcoming weekend event. He
explained that activities will begin Friday at 5:00 p.m. and continue Saturday at 4:00 p.m.,
with an early-morning “key grab” contest where balloon pilots fly low into Smith Park and
attempt to snatch an oversized key from the top of a pole, with the winner receiving $1,000.
Pierce noted that the festival will feature 19 competitive balloon pilots, three specialshaped balloons—including a unicorn, fish, and tiger—tethered balloon rides, a glow show,
and a choreographed fireworks and drone display. He also announced that members of the
Butler County Warbirds will offer airplane rides over downtown Middletown with multiple
aircraft available. Additional attractions include the largest number of food trucks and craft
vendors yet, a car show, and a large kids’ activity zone. Pierce added that the festival will
also celebrate the 200th anniversary of the Miami and Erie Canal, featuring a large canoe
display and a special drone show tribute. A new feature this year will be a large kite display
from a Missouri company with one of the largest kite collections in the country. He reminded
attendees that drones and outside alcohol are not permitted in the park for safety reasons
and encouraged people to check the event website and social media pages for updates,
particularly regarding weather conditions, which could affect the schedule.

Wanda Glover

Wanda Glover, 1106 Calumet, Middletown, Ohio addressed the council, introducing herself
as the chair of the Second Ward Community Council, third vice president of the NAACP, and
a member of the Community Advisory Board. She explained that she receives many
complaints from residents and expressed sympathy for the members of United Missionary
Baptist Church regarding the disturbances that occurred during the Independence Day
celebrations. Ms. Glover said that the effects of that night are still visible in her
neighborhood, with fireworks debris remaining on the streets and no street sweeper having
come through. She also described ongoing issues near her home involving a vacant lot
where a house once stood, explaining that she had previously hoped to purchase the
property but was never given the opportunity, and now people frequently park cars there
and drive through areas where she has tried to plant grass. In addition, she raised concerns
about persistent noise in the community, including loud music and car audio systems being
installed or tested in nearby alleys, which she said has made life difficult for many older
residents. According to Ms. Glover, the fireworks that night were especially disruptive, with
them being launched near the vacant lot and flying over her house, and she argued that
the continued neglect and disturbances are damaging the quality of life in her
neighborhood and harming the community overall.

COUNCIL COMMENTS
Mr. Lolli

Mr. Lolli encouraged residents to attend the upcoming Hot Balloon Challenge, highlighting
the event as a great community activity. He recommended watching the drone show, noting
that last year’s show was incredible and that this year’s display will feature more than 200
drones. He expressed his appreciation to the Public Works Department, particularly Nicole
Clark, for organizing the successful July 3rd and Fourth of July fireworks event at Smith
Park. He also praised the public safety departments for helping keep the event safe. Mr.
Lolli also expressed his appreciation to the city manager and finance director for stepping
in to preserve the summer programs at the Sonny Hill Community Center, emphasizing that
saving these programs for the children in the community was the right decision and
applauding staff for their proactive work.

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Mrs. Carter

Mrs. Carter expressed concern about public safety and unequal service during the Fourth
of July in the south end of the city. She began by referencing a July 5, 2014 incident in
which an unsanctioned fireworks event at Barnitz Park was stopped by police and fire
officials due to safety concerns such as the lack of permits and liability insurance. She
contrasted that response with what residents in the south end experienced this year,
stating that despite paying taxes and calling for assistance, residents were told that
authorities were too busy to respond. According to her remarks, the celebration led to
blocked streets from 14th Avenue to Lafayette, property damage, significant litter, and
even damage to a long-standing church in the area. She expressed disappointment and
sadness that the south end did not receive the protection and attention it deserved,
emphasizing that the situation has become traumatic for residents and that meaningful
action is needed to prevent the problems from continuing.

Mr. West

Mr. West shared a few brief updates during the meeting, beginning by thanking Middletown
City Schools for hosting a homecoming event for Kayla Harrison. He also expressed
appreciation to Harrison’s family and team, noting that it was a special opportunity to hear
her speak about her past and encourage young people to keep moving forward. The council
member then informed fellow council members that the park board had approved new
playground equipment for Damon Park, which will soon come before council for
consideration. He added that the board is also exploring additional upgrades within the
park. Finally, he provided an update on the Douglas Park splash pad, explaining that
although there were some material delays with the manufacturer, the project is now in
production and installation should move quickly once the equipment arrives, with a
potential ribbon cutting expected in late August or early September.

Ms. Slamka

Ms. Slamka noted that she would be following up with Ms. Combs regarding the comments
and concerns raised during the public comment portion of the meeting, explaining that
comment cards are scanned and shared with department heads to ensure communication
with residents. She also thanked Mr. West for his continued work and involvement as the
parks board liaison. Ms. Slamka highlighted a number of upcoming community events in
Middletown over the next few weeks, encouraging residents to stay engaged and check
local calendars for activities. These events included First Friday celebrations, trivia nights,
art workshops, and other community programs, as well as the Ohio Challenge balloon
event. She also mentioned a BMW motorcycle demo day, a performance by the local band
Chalice at DC Roadhouse, the Middletown Open Air Market, and a spelling bee event hosted
by the Midpoint Library and New Ales Brewing. In addition, she announced the Middletown
Historical Society’s bicentennial commemoration of the Miami-Erie Canal, a community
blood drive, and the upcoming Canal Days Bicentennial Festival featuring a car show, parade, live music, and family activities. She concluded by reminding residents that the Midpoint Library is offering a summer food service program where children ages 0 to 18 can
receive free meals throughout the summer. The City of Middletown accepts applications for
boards and commissions throughout the year so if there is something that you have an
interest in and you wish to give back to your city in this way, please do submit your application. To learn more please visit the city's website at cityofmiddletown.org. Lastly and as
always, there are many ways to get involved with your community and give back. Join a
board or committee, run for office, apply for a job with the city, volunteer at the hospital,
pick up trash in your neighborhood or park, plant a garden in your yard, smile at a neighbor,
find joy and satisfaction for a job well done in whatever work you do or just have a positive
and giving attitude. Find something that you can do regularly and give back. We are all
connected and we are all in this together. The care of our city is an adventure in which we
all get to share.

CITY MANAGER
REPORTS

City Manager Combs welcomed Butler Tech Aviation Center Principal Adam Snoddy to the
podium to provide an update on the new aviation center being developed at the Middletown
Regional Airport. Mr. Snoddy explained that the project will expand Butler Tech’s existing
aviation program into a full high school aviation campus capable of serving approximately
175–200 students in grades 10 through 12. Students will complete foundational aviation
coursework before selecting one of three pathways: pilot training, aviation maintenance
(airframe and powerplant), or aerospace engineering. The program is designed to address
the growing demand for aviation professionals and help build a regional workforce pipeline.
Officials noted that the approximately $15.5 million project is supported by multiple
partners, including Butler Tech, the Butler County Commissioners, the City of Middletown,
and various state funding programs. The facility, expected to open in early 2026, will include
classrooms, flight simulators, aviation labs, and a nearby hangar. Following the
presentation, council members asked several questions about the program and its future
impact. School officials explained that the aviation program will transition to a three-year
model, requiring students to enter as sophomores to complete the full curriculum,
particularly for maintenance pathways regulated by the Federal Aviation Administration.
They also outlined the application process, noting that students within Butler Tech’s service

Butler Tech Aviation
Hangar Update

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area can apply in the fall, typically between November and late January, with a lottery
system used if applications exceed available spots. Council members expressed strong
support for the project, highlighting its potential to provide career opportunities for local
youth and strengthen connections with aviation employers and military veterans
transitioning to civilian careers. Officials also noted that the aviation center will offer
outreach programs such as youth camps and community partnerships to encourage early
interest in aviation careers. Overall, the program is expected to strengthen the region’s
aviation workforce while providing students with hands-on training in high-demand fields.
Recess

At 7:03 p.m., Mayor Slamka called for a brief recess.

Return

At 7:14 p.m., Mayor Slamka called the meeting back to order and the meeting resumed.

CED Grants Update

Tracy Jenkins, Grants and Special Projects Coordinator for the Department of Community
and Economic Development, provided council with an overview of the city’s grant activity
and opportunities. She explained that grant funding is an important tool for municipalities
because it provides financial support while advancing community development, economic
growth, partnerships, innovation, and overall quality of life improvements. Jenkins noted
that some grants currently list “TBD” due to pending federal or state funding
announcements, but the city continues researching opportunities aligned with council
priorities. She reviewed several active and potential projects supported through grant
funding, including the downtown refresh initiative, redevelopment efforts connected to the
Town Mall project, senior programming at the event center, housing infill development
funding from the Butler County Land Bank, and infrastructure funding related to the
Renaissance Pointe project. Jenkins also highlighted grants supporting feasibility studies
and environmental assessments, as well as a potential Federal Aviation Administration
grant for improvements at the Middletown airport. She reported that the city has secured
nearly $6 million in grant funding in the first two quarters of the year, with additional funding
requests pending, and emphasized that these totals do not include grants pursued
independently by other city departments such as public works, fire, and police. Council
members thanked Jenkins for the informative presentation and her work pursuing funding
opportunities for the city.

Home Improvement
Repair Program –
Round Three

Michalla Perkins, the City of Middletown’s program manager, presented details about
Round Three of the Home Improvement Repair Program, which will be funded with
$250,000.00 from Community Development Block Grant (CDBG) funds. The program will
provide grants of up to $5,000.00 per household to help eligible homeowners complete
needed repairs. Applicants must live in owner-occupied homes, provide documentation
such as a contractor quote, proof of ownership, and a utility bill, and must meet income
eligibility requirements based on federal CDBG guidelines. Unlike previous rounds, the
program will now be open to eligible properties throughout the entire city, although
applicants who received funding in the first two rounds will not be eligible this time.
Additional requirements include historic review by the state if a property is 45 years or older,
as well as an environmental review process, which could extend approval timelines. Ms.
Perkins asked council for permission to open the application period immediately, even
though funds are expected to arrive later in the summer, so staff can help applicants
through the process and prepare projects in advance. During discussion, council members
asked questions about the historic review requirement, environmental assessments,
income limits, and how payments would be issued. Ms. Perkins explained that the grants
do not require a financial match from homeowners, with 50 percent of funds paid upfront
and the remaining 50 percent issued after the repair is completed. Council members also
discussed the possibility of providing applicants with a list of volunteer groups or
contractors willing to offer discounted services to help stretch the program’s impact.

CONSENT AGENDA

Receive and file the following board and commission minutes:
Architectural Review Board - June 2, 2025
Board of Health - June 10, 2025
Planning Commission - May 14 and June 11, 2025
Confirm the conditional appointments of Christopher Kline, James Moore, Caden Vance,
Bryson Bastin and Ethan Little to the position of Firefighter – EMT in the Department of
Public Safety, Division of Fire; and the conditional appointments of Mary Elizabeth O’Neil,
Ian Bruce and Melynda Spicer to the position of Event Host in the Community & Economic Development Department; and confirm the conditional appointment of Rosa
Ochoa to the position of Senior Account Clerk in the Finance Department, Division of
Water Administration
Approve the final plat for Havenwood.
Mr. West moved to approve the issues and actions listed on the Consent Agenda. Mr. Lolli
seconded. Motion carried. Ayes: Mrs. Carter, Mr. West, Mr. Horn, Ms. Slamka, Mr. Lolli.

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MOTION AGENDA
Fund CareFlight
Helicopter

July 15, 2025

To authorize the City Manager to execute the necessary documents with Atrium Medical
Center Foundation acknowledging the City’s commitment to providing funding for a CareFlight helicopter for a total of $450,000.00 to be paid as follows: $50,000.00 in 2025 and
$100,000.00 in years 2026 through 2029.
Mr. Lolli moved to authorize the City Manager to execute the necessary documents with
Atrium Medical Center Foundation acknowledging the City’s commitment to providing funding for a CareFlight helicopter for a total of $450,000.00 to be paid as follows: $50,000 in
2025 and $100,000.00 in years 2026 through 2029. Mr. Horn seconded. Motion carried.
Ayes: Mr. West, Mr. Horn, Ms. Slamka, Mrs. Carter, Mr. Lolli.

Purchase 12 Flock
Cameras

To enter into a three-year contract with Flock Safety for the purchase of 12 additional Flock
cameras at an annual cost of $36,000.00 per year for a total cost of $108,000.00.
Mr. Horn moved to enter into a three-year contract with Flock Safety for the purchase of 12
additional Flock cameras at an annual cost of $36,000.00 per year for a total cost of
$108,000.00. Mr. West seconded. Motion carried. Ayes: Mr. Horn, Ms. Slamka, Mr. Lolli,
Mrs. Carter, Mr. West.

LEGISLATION
Res. No. R2025-22
Amend Appropriations
(General Fund)

Resolution No. R2025-22, a resolution to make adjustments to appropriations for current
expenses and other expenditures of the City of Middletown, Counties of Butler and Warren,
State of Ohio, for the period ending December 31, 2025 (General Fund) was read for the
second time.
Mr. West moved to approve Resolution No. R2025-22, a resolution to make adjustments to
appropriations for current expenses and other expenditures of the City of Middletown,
Counties of Butler and Warren, State of Ohio, for the period ending December 31, 2025.
(General Fund) Mr. Lolli seconded. Motion carried. Ayes: Ms. Slamka, Mr. Lolli, Mrs. Carter,
Mr. West, Mr. Horn.

Ord. No. O2025-40
Contract with Neyra
Paving Oakland Park
Renovation

Ordinance No. O2025-40, an ordinance authorizing a change order to the contract with
Neyra Paving, Inc. for concrete work related to the Oakland Park Renovation Project and
declaring an emergency was read.
Mr. West moved to approve Ordinance No. O2025-40, an ordinance authorizing a change
order to the contract with Neyra Paving, Inc. for concrete work related to the Oakland Park
Renovation Project and declaring an emergency. Mr. Lolli seconded. Motion carried. Ayes:
Ms. Slamka, Mr. Lolli, Mrs. Carter, Mr. West, Mr. Horn.

Ord. No. O2025-41
Ordinance No. O2025-41, an ordinance amending Chapter 844 (Peddlers, Solicitors and
Amending Chapter 844 Vendors) of the Middletown Codified Ordinances and declaring an emergency was read.
Peddlers, Solicitors and
Vendors
Ms. Slamka moved to approve Ordinance No. O2025-41, an ordinance amending Chapter
844 (Peddlers, Solicitors and Vendors) of the Middletown Codified Ordinances and declaring an emergency. Mr. Lolli seconded.
Discussion ensued; this ordinance does not directly address circulars or pamphlets left on
doorsteps, as previous legal concerns have centered on First Amendment free speech protections. The revisions focus primarily on door-to-door commercial solicitation, including individuals going door-to-door to sell products or services or to speak with residents. Licensing criteria were updated to balance protecting residents from potentially unsavory actors
while respecting First Amendment rights, including timeframes for disqualifying felony convictions.
Ms. Slamka Moved to amend Ordinance No. O2025-41, so that the licenses will now expire
365 days from issuance rather than on December 31. Mr. West seconded. Motion carried.
Ayes: Mrs. Carter, Mr. West, Horn, Ms. Slamka, Mr. Lolli.
City Council voted on the Ordinance No. O2025-41 as amended. Motion carried. Ayes: Mrs.
Carter, Mr. West, Mr. Horn, Ms. Slamka, Mr. Lolli.
Ord. No. O2025-42
Denying Change

Res. No. R2025-23
Approving Purdue &

Resolution No. R2025-23, a resolution authorizing the City of Middletown’s participation in
the national opioid settlement involving Purdue Pharma L.P. and the Sackler family and

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July 15, 2025

Sackler Opioid
Settlement

declaring an emergency was read with no action requested until August 5, 2025.

UNFINISHED BUSINESS

Mr. Horn moved to allow the legal team to continue working with the SORG organization on
drafting the necessary documentation, including a contract, promissory note, and line of
credit, to support their ongoing grant-funded projects and building repairs. This action
ensures that the SORG can continue operating as an active historical organization and
contribute to the community, with formal agreements prepared for review at the next council
meeting. Mr. West seconded. Motion carried. Ayes: Mr. Lolli, Mrs. Carter, Mr. West, Mr. Horn,
Ms. Slamka.

NEW BUSINESS

Mr. Horn requested that the city conduct a citizen survey specifically focused on the
Manchester building and the adjacent Sonshine building for the period of August to
September. He emphasized that the survey is meant to gather community input rather than
dictate a final decision, as opinions are currently divided: some members of the historical
society support preservation, while others—particularly younger residents or those
unfamiliar with the property—favor demolition and redevelopment. The purpose is to
provide targeted data to guide discussion at an upcoming town hall meeting later in
September or October. During the discussion, the council raised concerns about survey
integrity and data reliability, noting past issues with repeated responses. To address this,
Mr. Horn proposed a three-question format: whether respondents want to save the building,
what they would do with it if preserved, and what they would do if it were demolished. This
structure would require more thoughtful answers and make it harder to manipulate results,
with safeguards such as tracking IP addresses suggested to prevent multiple submissions
from the same person.
Mrs. Carter raised concerns about the restroom building in Douglas Park located near Verity
Parkway and Lafayette, which serves as a gateway on Route 4. The building, formerly used
for swimming admissions, was described as unsightly, and she suggested painting it, either
by the city or with community involvement. Questions were also raised about who maintains
and cleans the bathrooms, with Director of Public Works Scott Tadych confirming that parks
maintenance staff open, close, and clean the facilities daily, despite occasional vandalism.
The council noted that the restrooms were generally in good condition and fully stocked.
Regarding painting, staff indicated they could assess cost and feasibility, and follow-up
would occur. There was discussion of possibly using the city's “middie” color or coordinating
with the splash pad’s existing yellow and green color scheme to ensure visual consistency.

EXECUTIVE SESSION

At 8:11 p.m., Mr. West moved to adjourn to executive session under the authority of O.R.C.
121.22 (G) (1) To consider the employment, discipline, promotion, demotion, or
compensation of a public employee. Mrs. Carter seconded. Motion carried. Ayes: Mr. West,
Mr. Horn, Ms. Slamka, Mrs. Carter, Mr. Lolli.

RETURN

At 8:27 p.m., Mr. West moved to return to regular session. Mr. Lolli seconded. Motion
carried. Ayes: Mr. Horn, Ms. Slamka, Mr. Lolli, Mrs. Carter, Mr. West.

ADJOURNMENT

At 8:27 p.m., the meeting was declared adjourned until the special meeting for the purpose
of regular business on August 5, 2025 at 4:00 p.m. in Council Chambers.

______________________________
Elizabeth Slamka, Mayor
Attest: ___________________________

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MIDDLETOWN, OHIO

August 5, 2025

At 4:00 p.m., Mayor Slamka called the special City Council meeting for the purpose of
regular business to order in Council Chambers, Lower Level of the City Building.
ROLL CALL

City Council Members present: P. Lolli, J. Carter, S. West, P. Horn, E. Slamka.

CITIZEN COMMENTS
Courtney Sulentic

Courtney Sulentic, 1069 Kensington Street, Middletown, Ohio spoke. She said that after
watching the March downtown revitalization meeting, the conversation had been
energizing and had highlighted strong community interest in preserving historic buildings,
particularly the Manchester Hotel. She expressed confusion about a new survey that had
been sent out and asked the council for an update on current plans, including whether the
city was considering options other than demolition. In response, a council member
explained that over the past few months city staff, council members, and several citizenled groups have been meeting to explore possible partnerships and ideas for redeveloping
the downtown area. The city plans to release a Request for Qualifications (RFQ) around
August 11 to invite developers interested in redevelopment or revitalization to submit their
credentials. Officials said this step will help identify potential development partners before
moving forward. They also noted that the council wants to keep the downtown discussion
active and transparent, and they expect to hold another town hall meeting later in the year,
likely in the fourth quarter, after the RFQ process closes so they can share what proposals
or development interest has emerged with the community.

COUNCIL COMMENTS
Mr. West

Mr. West made a brief statement thanking residents who had contacted him regarding the
upcoming public hearing on Todd Holmes’ proposed development. He said he had received
numerous emails and phone calls and appreciated the feedback from community
members. While he emphasized that he is not opposed to development in general, he
explained that he supports projects that make good sense for the community. After
reviewing the proposed plan and speaking extensively with residents, particularly those in
the nearby neighborhoods as well as others across the city, he concluded that the density
of the project was too high for that location. Based on those concerns and the feedback he
received, he stated that he could not support the development in its current form.

Mr. Horn

Mr. Horn shared a few arts-related announcements for the community. First, he noted that
the Middletown Arts Center would be hosting its annual photography and digital exhibition
that Friday from 6:00 to 8:00 p.m. He also shared exciting news about the Sorg Opera
House, explaining that the Middletown Community Foundation had awarded a grant to the
Sorg Opera Revitalization Group. The funding will support a special event where families
can watch the silent film The Phantom of the Opera accompanied by a live performance
from the Butler County Philharmonic Orchestra. He described it as a rare opportunity for
the community to experience the magic of early cinema with live music, similar to how films
were originally presented. Mr. Horn also expressed gratitude to the foundation for
supporting arts and cultural initiatives in Middletown, emphasizing that the arts are an
important part of the city’s identity and encouraging residents to support local arts
organizations by attending events, donating, or volunteering while groups like the Sorg
continue working to restore the historic venue and bring arts programming to local families
and children.

Ms. Slamka

Ms. Slamka explained that the meeting began early at 4:00 p.m. instead of the usual 5:30
p.m. so council members and residents could attend National Night Out, hosted locally by
the Middletown Police Department at Smith Park from 5:00 to 9:00 p.m. The event is a free,
family-friendly gathering designed to strengthen community relationships and promote
neighborhood safety. Several other community announcements followed, including free
health screenings, education, and influenza vaccinations offered by Premier Health at the
MidPointe Library System. Teens interested in art were invited to participate in free creative
sessions at the Middletown Arts Center, where participants can explore drawing, painting,
sculpture, and digital art. The Ohio Department of Public Safety, along with the Middletown
Police Department and the Hope Line, will also host a free resource carnival focused on
substance-use recovery, mental health, and wellness at Oakland Park. Additional events
mentioned included an art exhibit reception featuring works by Kate Urek at the Middletown
Arts Center, a comedy event at The Windamere, and the Middletown Open Air Market held
downtown near Gravel Road Brewing Company. Residents were also invited to a crafting
social at the MidPointe Library and a classic rock tribute concert at the Sorg Opera House.
Upcoming community events include Hops in the Hangar and Dog Day Downtown. The City
of Middletown accepts applications for boards and commissions throughout the year so if
there is something that you have an interest in and you wish to give back to your city in this
way, please do submit your application. To learn more please visit the city's website at
cityofmiddletown.org. Lastly and as always, there are many ways to get involved with your
community and give back. Join a board or committee, run for office, apply for a job with the
city, volunteer at the hospital, pick up trash in your neighborhood or park, plant a garden in
your yard, smile at a neighbor, find joy and satisfaction for a job well done in whatever work
you do or just have a positive and giving attitude. Find something that you can do regularly
and give back. We are all connected and we are all in this together. The care of our city is

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an adventure in which we all get to share.
CONSENT AGENDA

Approve the City Council minutes of April 15 and June 17, 2025
Receive and file the following board and commission minutes:
Airport Commission-November 18 and December 16, 2024, and June 16, 2025
Cemetery Board- April 16, 2025
Historic Commission- May 15, 2025
Board of Zoning Appeals- June 4, 2025
Confirm the conditional appointments of Steve Napier to the position of Maintenance
Worker in the Department of Public Works and Utilities, Water Maintenance Division,
and Jenna Horstmann to the position of Human Resources Clerk in the Human Resources Division.
Receive and file and Oaths of Office for Callie Fisher, Rosa Ochoa, Mary O’Neil, Melynda
Spicer
Mr. West moved to approve the issues and actions listed on the Consent Agenda. Mr. Lolli
seconded. Motion carried. Ayes: Mrs. Carter, Mr. West, Mr. Horn, Ms. Slamka, Mr. Lolli.

MOTION AGENDA
Accept FAA Grant
JETS Hangar Roof
Replacement Project

To authorize the City Manager to accept a reimbursable Federal Aviation Administration
grant for the JETS Hangar Roof Replacement Project in the amount of $239,659 with an
additional 5% city match in the amount of $12,614. The total project cost is $252,273.

Contract with Snider
Recreation Inc.
Damon Park

To authorize a contract with Snider Recreation Inc. in the amount of $143,080 for replacing
the existing playground equipment at Damon Park.

Approve 5 School
Resource Officers

To approve providing five School Resource Officers to the Middletown City School District
for the 2025-2026 school year.

Mr. Horn moved to authorize the City Manager to accept a reimbursable Federal Aviation
Administration grant for the JETS Hangar Roof Replacement Project in the amount of
$239,659 with an additional 5% city match in the amount of $12,614. The total project
cost is $252,273. Mr. West seconded. Motion carried. Ayes: Mr. West, Mr. Horn, Ms.
Slamka, Mrs. Carter, Mr. Lolli.

Mr. West moved to authorize a contract with Snider Recreation Inc. in the amount of
$143,080 for replacing the existing playground equipment at Damon Park. Mrs. Carter seconded. Motion carried. Ayes: Mr. Horn, Ms. Slamka, Mr. Lolli, Mrs. Carter, Mr. West.

Mr. Lolli moved to approve providing five School Resource Officers to the Middletown City
School District for the 2025-2026 school year. Mr. West seconded. Motion carried. Ayes:
Ms. Slamka, Mr. Lolli, Mrs. Carter, Mr. West, Mr. Horn.
LEGISLATION
Ord. No. O2025-42
Denying Change

Ordinance No. O2025-42, an ordinance denying a request to change the zoning classification for a 10.793 acre parcel known as parcel number Q6542094000008 located on Hendrickson Road from I-1 (Industrial Park District) to PD (Planned Development District), and
not approving a preliminary development plan for construction of a 124 unit assisted living
facility and a 144 unit multi-family apartment complex was read for the second time.
Mr. Horn moved to approve Ordinance No. O2025-42, an ordinance denying a request to
change the zoning classification for a 10.793 acre parcel known as parcel number
Q6542094000008 located on Hendrickson Road from I-1 (Industrial Park District) to PD
(Planned Development District), and not approving a preliminary development plan for construction of a 124 unit assisted living facility and a 144 unit multi-family apartment complex.
Mr. Lolli seconded. Motion carried. Ayes: Mr. Lolli, Mrs. Carter, Mr. West, Mr. Horn, Ms.
Slamka.

Res. No. R2025-23
Approving Purdue &
Sackler Opioid
Settlement

Ord. No. O2025-34
Building Crafts Change Order - Filter
Backwash Tank

Resolution No. R2025-23, a resolution authorizing the City of Middletown’s participation in
the national opioid settlement involving Purdue Pharma L.P. and the Sackler family and
declaring an emergency was read.
Mr. West moved to approve Resolution No. R2025-23, a resolution authorizing the City of
Middletown’s participation in the national opioid settlement involving Purdue Pharma L.P.
and the Sackler family and declaring an emergency. Mr. Lolli seconded. Motion carried.
Ayes: Mrs. Carter, Mr. West, Mr. Horn, Ms. Slamka, Mr. Lolli.
Ordinance No. O2025-34, an ordinance authorizing a change order to the contract with
Building Crafts for the construction of the filter backwash tank at the water treatment plant
and declaring an emergency was read.
Mr. West moved to approve Ordinance No. O2025-34, an ordinance authorizing a change
order to the contract with Building Crafts for the construction of the filter backwash tank at

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MIDDLETOWN, OHIO

August 5, 2025

the water treatment plant and declaring an emergency. Ms. Slamka seconded. Motion carried. Ayes: Mr. West, Mr. Horn, Ms. Slamka, Mrs. Carter, Mr. Lolli.
Ord. No. O2025-43
Electric Aggregation
Rate 2025

Ordinance No. O2025-43, an ordinance authorizing all actions necessary to renegotiate the
rate for the governmental electric aggregation program and declaring an emergency was
read.
Mr. West moved to approve Ordinance No. O2025-43, an ordinance authorizing all actions
necessary to renegotiate the rate for the governmental electric aggregation program and
declaring an emergency. Mr. Lolli seconded. Motion carried. Ayes: Mr. Horn, Ms. Slamka,
Mr. Lolli, Mrs. Carter, Mr. West.

Ord. No. O2025-44
Natural Gas
Aggregation Rate
2025

Ordinance No. O2025-44, an ordinance authorizing all actions necessary to renegotiate the
rate for the governmental natural gas aggregation program and declaring an emergency
was read.

Ord. No. O2025-45
Electric Generation
(One Power
Energy Services)

Ordinance No. O2025-45, an ordinance authorizing the City Manager to enter into a contract with the lowest cost supplier for the purchase of electric generation supply by the City
of Middletown and declaring an emergency was read.

Ord. No. O2025-46
Contract with Oakes
Turf Athletic Field
Mgmt - Goldman Park

Ordinance No. O2025-46, an ordinance establishing a procedure for and authorizing a contract with Oakes Turf Athletic Field Management to renovate the ballfields at Goldman Park
and declaring an emergency was read.

Ord. No. O2025-47
Statewide Ford 5
Police Cruisers

Ordinance No. O2025-47, an ordinance establishing a procedure for and authorizing a contract with Statewide Ford for the purchase of five 2025 Ford Police Interceptor Utility Vehicles for the Division of Police and declaring an emergency was read.

Mr. West moved to approve Ordinance No. O2025-44, an ordinance authorizing all actions
necessary to renegotiate the rate for the governmental natural gas aggregation program
and declaring an emergency. Mrs. Carter seconded. Motion carried. Ayes: Ms. Slamka, Mr.
Lolli, Mrs. Carter, Mr. West, Mr. Horn.

Mr. Lolli moved to approve Ordinance No. O2025-45, an ordinance authorizing the City Manager to enter into a contract with the lowest cost supplier for the purchase of electric generation supply by the City of Middletown and declaring an emergency. Mr. West seconded.
Motion carried. Ayes: Mr. Lolli, Mrs. Carter, Mr. West, Mr. Horn, Ms. Slamka.

Mr. West moved to approve Ordinance No. O2025-46, an ordinance establishing a procedure for and authorizing a contract with Oakes Turf Athletic Field Management to renovate
the ballfields at Goldman Park and declaring an emergency. Mr. Lolli seconded. Motion carried. Ayes: Mr. West, Mr. Horn, Ms. Slamka, Mr. Lolli. Nay: Mrs. Carter.

Mr. Horn moved to approve Ordinance No. O2025-47, an ordinance establishing a procedure for and authorizing a contract with Statewide Ford for the purchase of five 2025 Ford
Police Interceptor Utility Vehicles for the Division of Police and declaring an emergency. Mr.
West seconded. Motion carried. Ayes: Mr. West, Mr. Horn, Ms. Slamka, Mrs. Carter, Mr. Lolli.
Ord. No. O2025-48
Midland Atlantic PreDevelopment
Agreement
(Towne Mall)

Ordinance No. O2025-48, an ordinance establishing a procedure for and authorizing a pre–
development agreement with Midland Atlantic Development Company, LLC for the sale of
city owned property commonly known as Towne Mall for a new mixed-use development and
declaring an emergency was read.

Ord. No. O2025-49
Cristo Lincoln TIF
Agreement with Port

Ordinance No. O2025-49, an ordinance approving and authorizing the execution of a tax
increment financing agreement for the Cristo Townhomes Incentive District; approving related matters; and declaring an emergency was read.

Mr. West moved to approve Ordinance No. O2025-48, an ordinance establishing a procedure for and authorizing a pre–development agreement with Midland Atlantic Development
Company, LLC for the sale of city owned property commonly known as Towne Mall for a new
mixed-use development and declaring an emergency. Mr. Lolli seconded. Motion carried.
Ayes: Mr. Horn, Ms. Slamka, Mr. Lolli, Mrs. Carter, Mr. West.

Mr. Horn moved to approve Ordinance No. O2025-49, an ordinance approving and authorizing the execution of a tax increment financing agreement for the Cristo Townhomes Incentive District; approving related matters; and declaring an emergency. Mr. West seconded.
Motion carried. Ayes: Ms. Slamka, Mr. Lolli, Mrs. Carter, Mr. West, Mr. Horn.
Res. No. R2025-24
Accept Primo
Collateral as
Satisfaction

Resolution No. R2025-24, a resolution to accept certain collateral from Primo Middletown,
LLC as full satisfaction of debt and declaring an emergency was read.

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MIDDLETOWN, OHIO

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Mr. Lolli moved to approve Resolution No. R2025-24, a resolution to accept certain collateral from Primo Middletown, LLC as full satisfaction of debt and declaring an emergency.
Mr. West seconded. Motion carried. Ayes: Mr. Lolli, Mrs. Carter, Mr. West, Mr. Horn, Ms.
Slamka.
Res. No. R2025-25
Amend Appropriations
Health Fund –
Funds for OWDA
Reimbursable Grant

Resolution No. R2025-25, a resolution to make adjustments to appropriations for current
expenses and other expenditures of the City of Middletown, Counties of Butler and Warren,
State of Ohio, for the period ending December 31, 2025 was read for the first time. (Health
Fund – Funds for OWDA Reimbursable Grant)

UNFINISHED
BUSINESS

Mr. Horn asked for an update on the progress of the Altafiber installations in Middletown,
particularly in the Central Avenue area near the former hospital site. He explained that many
residents have been contacting him to ask when fiber service will be available on their
streets, and while exact timelines may be difficult to provide, even a general timeframe
would help address those questions.
Mr. Lolli considered old business regarding the number of school resource officers assigned
to local schools. He expressed appreciation for the earlier discussions with school administrators but reiterated his strong support for maintaining five school resource officers instead of reducing the number to four. He explained that from their perspective the change
effectively reduced staffing from six officers down to four, which they believe places too
much pressure on the remaining officers. Drawing on nearly 40 years of experience in public safety, he argued that reducing personnel in police or fire services often leads to negative
outcomes. For him, the issue was primarily about public safety—protecting students, teachers, school staff, officers, and the broader Middletown community. Mr. Lolli emphasized
that their goal was not to create conflict between the city and the school district but to
ensure the highest level of safety possible, noting that both the city and the school system
appear financially capable of supporting a fifth officer. Ms. Slamka expressed her gratitude
for the progress made on the issue, explaining that after speaking with the acting police
chief and legal counsel, they also see the value of having local Middletown police officers
serving in schools because they know the students, families, and school buildings, which
ultimately contributes to a safer environment.

Recess

At 5:14 p.m., Mayor Slamka called for a brief recess.

Return

At 5:34 p.m., Mayor Slamka called the meeting back to order and the meeting resumed.

PUBLIC HEARING
Roosevelt Ridge TIF

At 5:34 p.m., Law Director Ewing swore in everyone who intended to speak at the public
hearing for the Roosevelt Ridge TIF. Pursuant to R.C. 5709.40(C)(2)(a), a public hearing
regarding the boundaries of the proposed Roosevelt Ridge Incentive District TIF. Jacob
Schulte presented a staff report to the council regarding the proposed Roosevelt Ridge
Incentive District TIF. He explained that the item before council was a required public
hearing as part of the process to establish the tax increment financing district. The
proposal would create a 10-year, 75% TIF district to support public infrastructure
improvements associated with the Roosevelt Ridge development being led by Brandon
Holmes. Schulte showed a map outlining the boundaries of the proposed district and
explained that the TIF would reimburse the costs of infrastructure such as streets,
sidewalks, curbs, and utilities installed for the project. The reimbursement would occur
through special assessments collected from properties within the district over time. He
noted that this type of incentive district TIF requires a public hearing before council can
formally approve it. If the process moves forward, the ordinance creating the district is
expected to come before council for a first reading on September 2, followed by a second
reading and emergency vote on September 16. Schulte added that the development,
called Roosevelt Ridge in recognition of the former Roosevelt School property along Central
Avenue, is planned to include approximately 20 single-family homes. He concluded by
explaining that the TIF is intended to help bridge financing gaps needed to install the
necessary infrastructure for the project, though council ultimately has the option to move
forward with the proposal or pursue an alternative approach.
The applicant, Philip Brandon, 1046 Summit Drive, Middletown, Ohio, addressed the
council for the Roosevelt Ridge project after being sworn in. He thanked the mayor and
council members for their time and said he primarily wanted to make himself available to
answer any questions about the development. Mr. Brandon provided some context,
explaining that several council members had already been involved throughout the
planning process and had previously supported moving the project forward. He described
Roosevelt Ridge as a plan to bring approximately 20 high-end single-family homes to the
Middletown market and said the development team hopes to have the lots ready for
construction by spring of the following year. He also noted that the financing structure
being discussed, including the incentive district TIF, is similar to the model used for the
nearby Cristo development across the street. Brandon concluded by expressing

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appreciation for the council’s continued support and reiterating that he and the Brandon
Homes team were available to answer any questions about the project.
Ms. Slamka called for those who wished to speak in support of the proposed Roosevelt
Ridge Incentive District TIF hearing none; she called for those who wished to speak in
opposition to the proposed Roosevelt Ridge Incentive District TIF. Hearing none; the public
comment portion of the public hearing was closed at 5:38 p.m.
During council deliberations, Mr. Lolli expressed support for the Roosevelt Ridge
development proposed by Brandon Holmes. He noted that the two homes already built as
part of the project are currently occupied and described them as quality housing that
reflects the type of development the city should encourage. He emphasized the
importance of supporting business partners and developers who invest in Middletown,
stating that projects like this help attract new residents and provide existing residents with
opportunities to live in well-built homes within the central part of the city. He also pointed
out that the development’s location allows residents convenient access to both downtown
and the east end of Middletown. Additionally, he highlighted that the project repurposes
the former Roosevelt School property in an already established neighborhood, turning the
unused site into productive residential space. He concluded by saying he supports moving
forward with the project and continuing the city’s partnership with the developer.
Mr. Ewing took a straw poll of Council for the proposed Roosevelt Ridge Incentive District
TIF. Ayes: Mr. Horn, Mr. West, Ms. Slamka, Mrs. Carter, Mr. Lolli.
The council discussed setting a time limit for public comment at the meeting. A motion
was proposed to limit the public hearing that evening to one hour and then continue any
remaining public comment at the next regular city council meeting on August 19th. The
purpose of the time limit was clarified: because it was National Night Out and many
attendees were present, the council wanted to ensure everyone had an opportunity to
speak without the meeting running excessively long. Under the proposal, after the onehour period, any remaining speakers would return to the next meeting to continue their
comments. Ms. Slamka moved to set the public hearing for one hour and continue the rest
until the next meeting. The motion died for the lack of a second.
PUBLIC HEARING
Todd Homes

At 5:41 p.m., Law Director Ewing swore in everyone who intended to speak at the public
hearing for the request by applicant Todd Homes for approval of a Map Amendment and
Preliminary Development Plan for mixed use development consisting of approximately 217
single family homes and a commercial outparcel to be constructed on the parcel known
as Q6511072000009. The parcel is a total of 86.086 acres. With the proposal, the
applicant requests waivers from Middletown Development Code Table 1204-3, Chapter
1204.10(b), and Chapter 1210.03(a)(2). The project will require approval by the City
Council for the Planned Development Map Amendment (Zone Change).
City Planner, Claire Fetters Binegar presented the staff report for Todd Holmes’ proposed
mixed-use development on an 86.086-acre parcel that was previously vacant, formerly the
site of a single-family home and farm demolished in 2018. The proposal includes 217
single-family homes and a commercial outparcel of approximately 4.25 acres in the
southwestern corner. The development would consist of 50-foot lots (99 units, 6,000 sq ft
minimum, 45.6% of units), 60-foot lots (72 units, 6,960 sq ft minimum, 33.2%), 70-foot
lots (37 units, 8,120 sq ft minimum, 17.1%), and nine estate lots (~1 acre each, 4.1%),
with the applicant requesting waivers from minimum lot area, width, depth, setbacks, and
certain architectural standards, including building materials, mass and scale, roofs,
windows, and utility boxes. The site would feature a modified grid street system with stub
streets on the northeastern and eastern edges, 50-foot public right-of-ways for streets A–
F and the continuation of Miller Road and Tipperary Drive, and 6.5 acres of open space
dedicated as public parkland in lieu of park impact fees. Proposed building materials
include vinyl siding with stone accents for 50-foot lots, brick/stone with vinyl siding for 60foot lots, hardy plank with brick/stone for 70-foot lots, and stone, brick, and hardy plank
for estate lots, though additional details for side and rear elevations are needed. The
property is currently zoned R1 (low-density residential), with commercial uses in the base
zoning prohibited, requiring a waiver. The 2022 Comprehensive Plan designates the site
for single-family residential use with secondary uses including parks, schools, and
neighborhood churches, while the 2019 Housing Policy highlights vacant land and less
competitive housing as priorities. Departmental comments include fire safety
requirements for street widths and turn radii, traffic studies, clarification of commercial
parcel access, and prohibition of retail fuel, convenience stores, personal service
establishments, and automotive sales/leasing on the commercial parcel. Staff
recommends conditions for approval, including increasing larger lot percentages,
upholding architectural standards, and prohibiting certain commercial uses. The Planning
Commission voted 6–0 to deny the application, and the matter now proceeds to City
Council for a final decision. Public engagement included two pre-application meetings with

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city staff and informal meetings with neighbors, though these were not required by code.
The applicant Todd Hall, of 7791 Joan Drive, West Chester, Ohio 45069, expressed his
gratitude upon being sworn in, thanking the community for the opportunity to be present
and for welcoming him into the city. He acknowledged that it had been a long journey to
this point and expressed his eagerness to contribute to the community’s progress. Mr. Hall
noted that he looked forward to engaging with the community throughout the meeting and
suggested revisiting discussion points at the end, after hearing input from others.
Ms. Slamka called for those who wished to speak in support of the proposed Map
Amendment and Preliminary Development Plan for mixed use development consisting of
approximately 217 single family homes and a commercial outparcel to be constructed on
the parcel known as Q6511072000009 hearing none; she called for those who wished to
speak in opposition to the Map Amendment and Preliminary Development Plan for mixed
use development consisting of approximately 217 single family homes and a commercial
outparcel to be constructed on the parcel known as Q6511072000009.
Dr. Jerry Rogers, 4536 Miller Road, Middletown, Ohio (on the west side of Breiel),
expressed significant concerns regarding a proposed development near his home, noting
that he and his neighbors had not received any notifications about it. He referenced a
2016 Middletown Journal article highlighting the need for larger, higher-end homes in the
city and explained that he and his wife had purchased one of the last lots in the Miller
Ridge subdivision for that reason. Dr. Rogers praised the area’s spacious lots, quality
homes, and residential character but questioned the type of housing planned for the new
development, raising concerns about potential impacts on property values, zoning
changes, and the addition of commercial elements in a residential neighborhood. He also
highlighted serious safety issues, including past traffic fatalities and frequent near-misses
on Miller Road, emphasizing that the current infrastructure cannot support the projected
increase in traffic from hundreds of new homes. Further, he raised concerns about
overcrowding at Miller Ridge Elementary and the capacity of schools to handle additional
students. Dr. Rogers criticized the design of the proposed estate lots, arguing that they are
inconsistent with the existing neighborhood, and stressed the importance of attracting
higher-end homes to Middletown to support the community and local businesses. He
questioned who would be responsible for necessary road improvements and concluded by
urging the council to vote against the development proposal.
Larry Wood, 4901 Hickory Hollow, Middletown, Ohio, adjacent to the proposed project,
shared his concerns based on 30 years of experience in Middletown’s planning
department. He explained that Planned Unit Developments (PUDs) are meant to improve
projects for residents without negatively affecting neighboring areas, but he argued that
this developer’s proposal fails that standard. He highlighted that the developer is
requesting the city to fund a $1.3 million road, significantly increase housing density,
assume lifelong maintenance and liability for retention ponds, and waive $109,000 in park
development fees. Mr. Wood questioned the value of the proposed “enhancements,”
noting that retention ponds do not constitute usable open space, and criticized the
reduction of architectural standards, green space, and lot sizes. He emphasized the
negative impacts on the neighborhood, including increased traffic congestion around
Miller Ridge schools, incongruent housing, and commercial development creating safety
hazards on a sharp bend in the road. He concluded that the only real benefit of the project
is to the developer’s profit and warned that approval could set a precedent for future
residential subsidies. He urged the council to follow the planning commission’s
recommendation and prioritize development incentives for permanent job-creating
projects rather than residential developments.
Lois Wood, 4901 Hickory Hollow, Middletown, Ohio, read a letter on behalf of neighboring
property owners Tim and Megan Schmale, who were unable to attend. In their letter, dated
August 1, 2025, they reflected on their personal journey since relocating to Ohio 15 years
ago and expressed deep concern about the proposed development adjacent to their
property. While acknowledging that the land had long been expected to be offered for sale,
they noted that the current proposal mirrors the high-density subdivision on the Riverview
extension and fails to respect the standards of the existing Miller Road neighborhoods.
The Schmale's emphasized that a home is more than walls and a roof—it represents a
place for experiences, community, and personal “highlight reels.” They expressed that the
development lacks focus on creating a true community, including gathering spaces, safety,
and integration with established neighborhoods. Trust, they argued, is essential for a
thriving community, and they felt the process surrounding this proposal had demonstrated
a lack of transparency, integrity, and collaboration, citing a recent open house where
questions were left unanswered and Todd Hall did not attend. They concluded that the
proposed deviation from zoning, architectural standards, lot sizes, and community norms
is not the right path for Middletown’s growth.
John Dups, 4968 Timberline Drive, Middletown, Ohio, shared his concerns after being

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August 5, 2025

sworn in, drawing on his 55 years in business and five years as a township trustee to
highlight both profit and zoning considerations. He argued that the proposed development
constitutes spot zoning, downzoning the area from R1 to PD, which he believes is poor
policy and inconsistent with surrounding properties, the city’s comprehensive plan, and
staff review criteria. He criticized the density of the proposed 50-foot lots, noting potential
school overcrowding, insufficient tax support, and lack of

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