On the agenda: Fairfield City Council Meeting — Flock camera (Oct 13)

Tim Meyers
Mayor

Leslie Besl
Councilmember, 1st Ward

Vacant
Councilmember, At-Large

Dale Paullus
Councilmember, 2nd Ward

Gwen Brill
Councilmember, At-Large

Debbie Pennington
Councilmember, 3rd Ward

Matt Davidson
Councilmember, At-Large

Adam Kraft
Councilmember, 4th Ward

City of Fairfield City Council
Regular Meeting Agenda
Tuesday, October 13, 2026 7:00 PM
5350 Pleasant Avenue, Fairfield, OH 45014
Guidelines for Citizen Comments: Thank you for your interest and participation in city government. Fairfield City
Council's Guidelines for Citizen Comments describe the rules for addressing City Council. The guidelines are
posted in the Council Chambers.
ADA Notice: The City of Fairfield is pleased to provide accommodations to disabled individuals or groups and
encourage full participation in city government. Should special accommodations be required, please contact the
Clerk of Council at 867-5383 at least 48 hours in advance of the meeting.

Council-Manager Briefing
5:30 PM - Wastewater Treatment Plant & Solar Array Tour, 4799 Groh Lane
Business Meeting Call to Order
Mayor Tim Meyers
Prayer/Pledge of Allegiance
Councilmember Debbie Pennington
Roll Call
Agenda Modifications
Executive Session Requests
Special Presentations
1.

Fire Department Oath of Office
• Deputy Chief Jamison Ruhl
• Deputy Chief Scott Brown
• Battalion Chief Jeremy Shiflett
• Lieutenant Daniel Steed

Citizen Comments
Council Reports
Public Hearing(s)
Page 1 of 132

None.
Approval of Minutes
1.

Regular Meeting Minutes - September 28, 2026

Old Business
1.

Development Services - Councilmember Gwen Brill

a.

Ordinance amending Ordinance No. 166-84, the Codified Ordinances of Fairfield,
Ohio, Section 1130.01(B)(2), the City of Fairfield, Ohio, Zoning Map.
• Legislation - Hold second reading pending Planning Commission
recommendation

b.

Ordinance to authorize a grant in the amount of $250,000 to the Fairfield Community
Foundation to be deposited in the Fairfield Commercial Revitalization Fund for the
purpose of assisting private owners or tenants with exterior upgrades to commercial
properties.
• Legislation - Third Reading
• Motion - Adoption

2.

Public Works - Councilmember Debbie Pennington

a.

Ordinance to approve and adopt the City of Fairfield Americans with Disabilities Act
Transition Plan dated September 14, 2026.
• Legislation - Third Reading
• Motion - Adoption

b.

Ordinance to approve and adopt the City of Fairfield Title VI Plan dated September
14, 2026.
• Legislation - Third Reading
• Motion - Adoption

c.

Ordinance to approve and adopt the Fairfield Safe Streets and Roads For All (SS4A)
Plan dated October 11, 2026.
• Legislation - Second Reading

New Business - Motion to Read All New Business by Title Only
1.

Community & Public Relations - Councilmember Matt Davidson

Page 2 of 132

a.

Simple Motion: Motion to approve the December 2026 Meeting Schedule for City
Council Meetings to meet only the second Monday of December, with no meeting
held on the fourth Monday of the month.

2.

Finance & Budget - Councilmember Leslie Besl

a.

Resolution Accepting the Amounts and Rates as Determined by the Budget
Commission and authorizing the necessary tax levies and certifying them to the
County Auditor and declaring an emergency.
• Legislation - First Reading
• Motion - Suspend Second and Third Readings
• Motion - Adoption

b.

Ordinance to amend Ordinance No. 148-25 entitled “An Ordinance to make estimated
appropriations for the expenses and other expenditures of the City of Fairfield, Ohio,
during a period beginning January 1, 2026, and ending December 31, 2026.”
- Non-Contractual Appropriations: $18,649 (see below for description)
• Legislation - First Reading
• Motion - Suspend Second and Third Readings
• Motion - Adoption
$5,000 - Office Technology Improvements (Development Services)
$13,649 - Electrical Building Air Conditioning Unit (Public Utilities - Wastewater
Division)

Meeting Schedule
Monday, October 26: Council-Manager Briefing, 5:30 PM; Regular Meeting, 7:00 PM
Monday, November 9: Council-Manager Briefing, 5:30 PM; Regular Meeting, 7:00 PM
Monday, November 23: Council-Manager Briefing, 6:00 PM; Regular Meeting, 7:00 PM
Executive Session of Council (if Needed)
Adjournment

Page 3 of 132

City of Fairfield Minutes
Regular Meeting of City Council
September 28, 2026
Council-Manager Briefing
Mayor Meyers called the briefing to order at 6:00 PM. Councilmembers present: Leslie Besl,
Dale Paullus, Debbie Pennington, Adam Kraft, Gwen Brill and Matt Davidson. Staff members
present: Scott Timmer, Steve Maynard, Steve Wolterman, Alisha Wilson, Laurie Murphy, Adam
Sackenheim, Diana Davenport, Chad Cooper, Tami Moore, Ben Mann, Jason Hunold and Chris
Addison.
Chief Maynard presented information regarding the technology that is utilized by the Police
Department, including Flock cameras. See attached slides.
Business Meeting Call to Order
Mayor Meyers called the Regular Meeting to order at 7:00 PM.
Prayer/Pledge of Allegiance
Councilmember Paullus led in prayer and Pledge of Allegiance.
Roll Call
Councilmembers present included:
Councilmember, 1st Ward Leslie Besl
Councilmember, 2nd Ward Dale Paullus
Councilmember, 3rd Ward Debbie Pennington
Councilmember, 4th Ward Adam Kraft
Councilmember, At-Large Gwen Brill
Councilmember, At-Large Matt Davidson
Agenda Modifications
None.
Executive Session Requests
Councilmember Besl, seconded by Councilmember Paullus, made a motion for an Executive
Session to discuss the employment or appointment of a public employee or official and the sale
of public property. Roll call vote. Motion carried 6-0.
Special Presentations
None.
Citizen Comments
None.
Council Reports
Councilmember Besl congratulated the Finance Department for receiving the Finance Ohio
Auditor of State Award for fiscal year 2025.

Page 4 of 132

Councilmember Paullus thanked Chief Maynard for the informative briefing presentation.
Councilmember Pennington announced that the city is on its last round of brush pick-up and
then leaf pick-up will begin.
Councilmember Kraft announced several upcoming events for Parks & Recreation.
Mayor Meyers congratulated Chris Addison on his promotion to Parks & Recreation Director.
He noted that Councilmember Davidson will cover Public Utilities until the Council vacancy is
filled.
Public Hearing(s)
1.

Joint Public Hearing - 6638 Dixie Highway Re-Zoning
Mayor Meyers opened the Joint Public Hearing at 7:05 PM. Commissioners present: Gayle
Willis, Don Hassler, Melissa O'Brien, Scott Lepsky, Gwen Brill and Tanner Meyes.
Commissioner Lespky, seconded by Commissioner Hassler, moved to excuse
Commissioner Robertson. Motion carried 6-0. Clerk Wilson read the hearing notice.
Planning Manager Lynn presented an overview of the re-zoning request. See attached
slides. AJ Scott, franchisee of 7Brew, gave background regarding the business model.
Councilmember Paullus asked if a left turn will be permitted onto southbound Dixie
Highway. Mr. Scott answered that they are combining the two current access points on
Dixie into one in order to try to make that left turn a little safer and Development Services
Director Kathman stated that hopefully most repeat customers will utilize the Seward Road
exit and turn at the light. Public Works Director Mann stated that they can take a look at
possible signage requirements to encourage use of the Seward Road exit. Mayor Meyers
asked why the property wasn't being re-zoned as C1. Ms. Lynn stated that C1 is the most
restrictive and doesn't allow for a drive-thru, which is the primary method of business for
7Brew. Councilmember Kraft asked if the business allows walk-up customers. Mr. Scott
replied that they do accept walk-up customers but the majority of their business is done
through the drive-thru. Mayor Meyers asked when they expect to be open and Mr. Scott
answered by the spring of next year. Councilmember Kraft asked about accommodations
for inclement weather for the employees that are outside and Mr. Scott detailed the
protocols in place for protecting the employees, such as 15 minute rotations, canopy
covering and heaters, as well as cold weather gear for employees to wear. Mayor Meyers
closed the hearing at 7:25 PM.

Approval of Minutes
1.

Regular Meeting Minutes - September 14, 2026
The Regular Meeting Minutes of September 14, 2026 were approved as written and
submitted.

Old Business
1.

Development Services - Councilmember Gwen Brill

Page 5 of 132

a.

Ordinance amending Ordinance No. 166-84, the Codified Ordinances of Fairfield,
Ohio, Section 1130.01(B)(2), the City of Fairfield, Ohio, Zoning Map.

Councilmember Brill presented the third reading of this ordinance. Councilmember Gwen
Brill, seconded by Dale Paullus, moved to adopt. Motion carried Yes 6, No 0, Abstained 0.
ORDINANCE NO. 104-26. APPROVED 6-0.
b.

Ordinance amending Ordinance No. 166-84, the Codified Ordinances of Fairfield,
Ohio, Section 1130.01(B)(2), the City of Fairfield, Ohio, Zoning Map.

Second reading of this ordinance was held pending Planning Commission recommendation.
c.

Ordinance to authorize a grant in the amount of $250,000 to the Fairfield Community
Foundation to be deposited in the Fairfield Commercial Revitalization Fund for the
purpose of assisting private owners or tenants with exterior upgrades to commercial
properties.

Councilmember Brill presented the second reading of this ordinance.
2.

Public Works - Councilmember Debbie Pennington

a.

Ordinance to approve and adopt the City of Fairfield Americans with Disabilities Act
Transition Plan dated September 14, 2026.

Councilmember Pennington presented the second reading of this ordinance.
b.

Ordinance to approve and adopt the City of Fairfield Title VI Plan dated September
14, 2026.

Councilmember Pennington presented the second reading of this ordinance.
New Business - Motion to Read All New Business by Title Only
Councilmember Besl, seconded by Councilmember Paullus, moved to read all New Business by
title only. Motion carried 6-0.
1.

Development Services - Councilmember Gwen Brill

a.

Ordinance to authorize the City Manager to execute and submit the FY 2027
Community Development Block Grant (CDBG) application and agreement with
Butler County, Ohio.

A sidewalk is proposed on both sides of Donald Drive between Dixie Highway and Busway
Lane. In addition, a small sidewalk section is proposed on the south side of North Gilmore
Road just west of Holden Boulevard in front of River Ferns Academy. These segments will
fill in missing gaps in the overall sidewalk system. Students from Crossroads Middle
School, the Freshman School and the High School travel this portion of Donald Drive to
and from school. In addition, the sidewalks will provide safe routes for pedestrians to
access the nearby businesses.

Page 6 of 132

The CBDG is a source of funding to support areas that are designated as Low to Moderate
Income (LMI). The proposed sidewalks meet the national objective of benefiting a low to
moderate income neighborhood, as was identified as a goal of the Fairfield Connects Plan.
Councilmember Brill presented the first reading of this ordinance. Councilmember Gwen
Brill, seconded by Debbie Pennington, moved to suspend second and third readings.
Motion carried Yes 6, No 0, Abstained 0. Councilmember Gwen Brill, seconded by Adam
Kraft, moved to adopt. Motion carried Yes 6, No 0, Abstained 0.
ORDINANCE NO. 105-26. APPROVED 6-0.
2.

Parks & Recreation - Councilmember Adam Kraft

a.

Ordinance to authorize the City Manger to establish a fund at the Fairfield Community
Foundation to enable charitable giving to be directed by the Cultural Arts Advisory
Commission (CAAC).

The Cultural Arts Advisory Commission (CAAC) serves as an advisory group to the
Fairfield Parks and Recreation Board, dedicated to the promotion of cultural arts within the
City of Fairfield.
Cultural Arts are an important component of the Parks and Recreation Department's
program offerings. Through community concerts, music festivals, gallery exhibits, art /
dance classes, and more, the department provides a wide range of opportunities for the
community to engage with the arts. The individual and community benefits of participation
in artistic endeavors are well documented, and we are fortunate in Fairfield to have the
capacity to allow everyone the opportunity to participate. In an effort to expand
participation, program offerings, and amenities, the CAAC intends to solicit donations from
the public, commercial entities, and other organizations to supplement public funding,
utilizing the 'Cultural Arts Advisory Commission Fund' ('Fund') established through the
Fairfield Community Foundation, a 501 (c) (3) organization.
The 'Fund' will be maintained by the Fairfield Community Foundation, working closely
with the Director of the Parks and Recreation department and the Parks and Recreation
Board. The Fund would provide some flexibility and latitude to execute the Parks and
Recreation Board’s mission, and the mission of its donors, by enhancing and supporting
CAAC activities, programs, and facilities, operated / owned by the City of Fairfield, and
operated under the control of the City of Fairfield Parks & Recreation Board. The Fund will
be established as a 'Restricted Fund' to permit charitable donors, with an interest in
supporting the development and maintenance of cultural arts activities in the City of
Fairfield, to contribute funds to be used as permitted by Internal Revenue Code Section
170. All distributions will be submitted in writing and approved by these authorized
representatives: Parks and Recreation Director and Parks Board Chair; based on
recommendations of the Cultural Arts Advisory Commission.

Page 7 of 132

Councilmember Kraft presented the first reading of this ordinance. Councilmember Adam
Kraft, seconded by Matt Davidson, moved to suspend second and third readings. Motion
carried Yes 6, No 0, Abstained 0. Councilmember Adam Kraft, seconded by Dale Paullus,
moved to adopt. Motion carried Yes 6, No 0, Abstained 0.
ORDINANCE NO. 106-26. APPROVED 6-0.
3.

Public Safety - Councilmember Dale Paullus

a.

Ordinance to authorize the City Manager to enter into the Butler County, Ohio Mutual
Aid Agreement for Law Enforcement and declaring an emergency.

This is an updated agreement between Butler County Law Enforcement agencies that
defines the roles and responsibilities of agencies requesting and responding to mutual aid.
Councilmember Paullus presented the first reading of this ordinance. Councilmember Dale
Paullus, seconded by Debbie Pennington, moved to suspend second and third readings.
Motion carried Yes 6, No 0, Abstained 0. Councilmember Dale Paullus, seconded by Adam
Kraft, moved to adopt. Motion carried Yes 6, No 0, Abstained 0.
ORDINANCE NO. 107-26. APPROVED 6-0.
4.

Public Works - Councilmember Debbie Pennington

a.

Ordinance to approve and adopt the Fairfield Safe Streets and Roads For All (SS4A)
Plan dated October 11, 2026.

City staff from the Public Works Department led the effort to draft a Safe Streets and Roads
for All plan that will enshrine the City’s commitment to ensuring and addressing traffic
safety for motorists and our most vulnerable users of roadway and pedestrian facilities. The
Safe Streets and Roads for All program is funded through the Bipartisan Infrastructure Law
with the goal of eliminating traffic fatalities and serious injuries on all public roads. The
City received a planning grant for $120,000 with a 20% local match in 2024.
The draft plan was presented to Council at the August 10, 2026, Council – Manager
Briefing. It has been posted on the City’s website in draft form since August 10 and is open
for comment until October 11, 2026.
Components of the plan include leadership commitment, use of a steering committee, safety
analysis, public engagement, policy review, and developing a strategy with project
prioritization. This plan is available to the public on the City’s website.
https://www.fairfield-city.org/1037/Plans-Studies
Councilmember Pennington presented the first reading of this ordinance.
b.

Ordinance to authorize the City Manager to enter into a contract with Adleta
Construction for the proposed sidewalk along east side of Route 4 (between Holden

Page 8 of 132

and Michael) and declaring an emergency.
There is a need for sidewalks to connect the east side of Route 4 between Holden Boulevard
and Michael Lane. This project will provide approximately 1750 feet of sidewalk in
compliance with current American with Disabilities Act (ADA) regulations. The path will
create a continuous sidewalk along Route 4 where none currently exists on the east side of
the road.
The project will complete a continuous paved path on at least one side of Route 4 from
Bypass 4 to the corporation limit with Hamilton.
Staff has briefed Council on our progress in implementing the recommendations of the
connectivity plan and the need for sidewalks along Route 4 for the segment of our
population that needs to access jobs and services and may not have reliable access to
vehicular transportation. Considerable progress has been made in the last few years to
connect sidewalks for much of the Route 4 corridor.
The City has been working to comply with the ADA regulation of putting in compliant
sidewalk and curb ramps whenever practical and with new construction projects. This
project falls within an area eligible for Community Development Block Grant funding
which will provide much of the funding needed to complete a continuous paved path within
this area in accordance with what was identified as a priority in the City’s active
transportation plan – Fairfield Connects.
A public bid opening was held on September 15, 2026. Five (5) bids were received through
BidExpress, opened and publicly read. The lowest and best complete bid was Adleta
Construction of Cincinnati, Ohio.
Councilmember Pennington presented the first reading of this ordinance. Councilmember
Debbie Pennington, seconded by Leslie Besl, moved to suspend second and third readings.
Motion carried Yes 6, No 0, Abstained 0. Councilmember Debbie Pennington, seconded by
Adam Kraft, moved to adopt. Motion carried Yes 6, No 0, Abstained 0.
ORDINANCE NO. 108-26. APPROVED 6-0.
5.

Finance & Budget - Councilmember Leslie Besl

a.

Ordinance to amend Ordinance No. 148-25 entitled “An Ordinance to make estimated
appropriations for the expenses and other expenditures of the City of Fairfield, Ohio,
during a period beginning January 1, 2026, and ending December 31, 2026.”
- Contractual Appropriations: $269,487 total ($219,487 for Route 4 sidewalk (Public
Works); $50,000 for Electric Vehicle Charging Stations (existing contract; Public
Works))

Councilmember Besl presented the first reading of this ordinance. Councilmember Leslie
Besl, seconded by Dale Paullus, moved to suspend second and third readings. Motion
carried Yes 6, No 0, Abstained 0. Councilmember Leslie Besl, seconded by Debbie
Pennington, moved to adopt. Motion carried Yes 6, No 0, Abstained 0.

Page 9 of 132

ORDINANCE NO. 109-26. APPROVED 6-0.
$50,000 - Electric Vehicle Charging Stations (existing contract; Public Works)
b.

Ordinance to amend Ordinance No. 148-25 entitled “An Ordinance to make estimated
appropriations for the expenses and other expenditures of the City of Fairfield, Ohio,
during a period beginning January 1, 2026, and ending December 31, 2026.”
- Non-Contractual Appropriations: $143,000 (see below for description)

Councilmember Besl presented the first reading of this ordinance. Councilmember Leslie
Besl, seconded by Dale Paullus, moved to suspend second and third readings. Motion
carried Yes 6, No 0, Abstained 0. Councilmember Leslie Besl, seconded by Gwen Brill,
moved to adopt. Motion carried Yes 6, No 0, Abstained 0.
ORDINANCE NO. 110-26. APPROVED 6-0.
$88,000 - Computing Equipment (Multiple Vendors; IT Division)
$25,000 - Parks Buildings Repairs and Upgrades (Public Works)
$30,000 - Library Repairs (Public Works)
Meeting Schedule
Tuesday, October 13: Council-Manager Briefing, 6:00 PM; Regular Meeting, 7:00 PM
Monday, October 26: Council-Manager Briefing, 5:30 PM; Regular Meeting 7:00 PM
Monday, November 9: Council-Manager Briefing, 5:30 PM; Regular Meeting 7:00 PM
Clerk Wilson read the meeting schedule.
Executive Session of Council (if Needed)
Council recessed to Executive Session at 7:35 PM.
Adjournment
The Regular Meeting adjourned at 8:30 PM.
ATTEST:
____________________________
Clerk of Council
____________________________
Mayor's Approval

Page 10 of 132

Date Approved:

Page 11 of 132

Public Safety Technology

Page 12 of 132

PUBLIC SAFETY TECHNOLOGY

Flock ALPR
in Fairfield
What the system is • How it is used • How it is
governed

59 CAMERAS

TWO USES

LOCAL CONTROLS

Strategically located
throughout Fairfield.

Real-time alerts +
retrospective
investigations.

Access, search, audit,
retention and sharing
safeguards.

FAIRFIELD POLICE DEPARTMENT • FLOCK ALPR OVERVIEW
• 113 of 132
Page

• THE BIG PICTURE

A vehicle-identification tool — not a person identification
system
1

Observe
Vehicle visible from a
public roadway

KEY LIMITATION

2

Record
Plate + vehicle
characteristics +
time/location

3

Investigate
Alerts or searches can
develop leads

A plate observation does not independently establish who was driving.

FAIRFIELD POLICE DEPARTMENT • FLOCK ALPR OVERVIEW
• 214 of 132
Page

• THE TECHNOLOGY

What the cameras capture

ILLUSTRATIVE VEHICLE VIEW

1

Plate

License-plate image/number

2

Vehicle

Make, model, color, body type, unique
characteristics

3

When

Date and time

4

Where

Camera location

5

Alerts

Hotlist matches

FAIRFIELD POLICE DEPARTMENT • FLOCK ALPR OVERVIEW
• 315 of 132
Page

• IMPORTANT DISTINCTION

Vehicle observation ≠ driver identification
WHAT THE SYSTEM CAN SHOW

WHAT IT DOES NOT ESTABLISH

A particular vehicle was observed at a
particular location at a particular time.

Simply reading a plate does not establish
whether the registered owner, a family
member, or another person was driving.

ALPR should be treated as an investigative lead — not a substitute for traditional
investigation.

FAIRFIELD POLICE DEPARTMENT • FLOCK ALPR OVERVIEW
• 416 of 132
Page

• HOW FAIRFIELD USES IT

Two primary investigative functions

!

REAL-TIME ALERTS

⌕

RETROSPECTIVE
SEARCH

The system can alert officers when a
vehicle associated with a law-enforcement
hotlist passes a camera.

After an incident, investigators can search
available information using vehicle
characteristics.

• Stolen vehicle

• Make/model/body type

• Amber Alert-related vehicle

• Color/plate/state

• Vehicle wanted in connection with a serious
offense

• Racks, toolboxes, temporary tags and other
features

FAIRFIELD POLICE DEPARTMENT • FLOCK ALPR OVERVIEW
• 517 of 132
Page

• INVESTIGATION WORKFLOW

How Flock fits into traditional police work
The system is one information source within a larger investigation.

1

2

3

4

5

Crime / incident

Vehicle lead

Flock search

Corroborate

Police action

Investigators establish
the facts and available
evidence.

Witnesses, video or other
evidence suggests a
vehicle.

Authorized user searches
within available data.

Results are checked
against other evidence.

Officers pursue the lead
through traditional
investigative methods.

ALPR information is an investigative lead, not a standalone conclusion.

FAIRFIELD POLICE DEPARTMENT • FLOCK ALPR OVERVIEW
• 618 of 132
Page

• PUBLIC SAFETY VALUE

Where the system can help
1

STOLEN VEHICLES

2

Locate and recover stolen vehicles.

4

BURGLARY / THEFT
Connect vehicle information to
property crimes.

MISSING / ENDANGERED

3

Assist in locating vulnerable people.

5

ROBBERY
Identify vehicles linked to robbery
investigations.

VIOLENT CRIME
Develop vehicle leads in serious
offenses.

6

HIT-AND-RUN
Identify vehicles and establish
movement patterns.

FAIRFIELD POLICE DEPARTMENT • FLOCK ALPR OVERVIEW
• 719 of 132
Page

• DOCUMENTED EXAMPLES

Representative Fairfield investigative uses
STOLEN VEHICLE

MISSING / ENDANGERED

Flock alert helped locate a 16-year-old operating a stolen
vehicle; the juvenile fled and was later apprehended.

Flock was used to help locate a missing woman with
dementia and reunite her with family.

SHOOTING

BURGLARY

Investigators combined witness information, business
surveillance and Flock data to identify two suspects.

Flock was used with other evidence to identify a suspect
vehicle and develop a suspect.

ROBBERY

CRASH INVESTIGATION

Investigators used Flock to identify a vehicle connected to
a $28,000 robbery.

Identified a suspect vehicle with ALPR data. Through
subsequent investigation were able to confirm vehicle and
driver.

FAIRFIELD POLICE DEPARTMENT • FLOCK ALPR OVERVIEW
• 820 of 132
Page

• SAFEGUARDS

Access is controlled. Searches are documented. Activity
is audited.
1

AUTHORIZED USERS

2

Unique login + role-based access

3

SEARCH RECORD

Reason / incident classification

4

Case number when appropriate

5

CONSEQUENCES

SHARING
Restrictions on external information

AUDIT TRAIL
Quarterly administrative review

6

Unauthorized use will result in discipline
and/or criminal charges

7

LEGITIMATE PURPOSE

RETENTION
Short default period; evidence exception

8

TRANSPARENCY
Public policies + periodic review

FAIRFIELD POLICE DEPARTMENT • FLOCK ALPR OVERVIEW
• 921 of 132
Page

• DATA GOVERNANCE

The safeguards continue after the search
RETENTION

SHARING

CONTROL

Short default retention
period, with longer retention
only when information is
preserved as evidence in an
active investigation.

Restrictions govern external
information sharing.

Fairfield controls access,
sharing, retention and
deletion of its camera data.

Good governance means controlling who can access data, why it can be searched, and how long it is kept.

FAIRFIELD POLICE DEPARTMENT • FLOCK ALPR OVERVIEW
• 1022 of 132
Page

• KEEP THE DISTINCTION CLEAR

What this system is — and is not
✓

IS

Vehicle identification / investigative
information

×

IS NOT

A determination of who was driving

✓

IS

Real-time hotlist alerting

×

IS NOT

A substitute for traditional investigation

✓

IS

Retrospective vehicle searches

×

IS NOT

An unrestricted search capability under
department policy

✓

IS

A complement to traditional investigation

×

IS NOT

A system that should operate without
accountability

FAIRFIELD POLICE DEPARTMENT • FLOCK ALPR OVERVIEW
• 1123 of 132
Page

CLOSING SUMMARY

A focused tool, paired with local safeguards.
Fairfield’s Flock system provides vehicle-based investigative information while
policies govern who can access it, why it can be searched, how activity is reviewed,
and how data is retained and shared.

PUBLIC SAFETY

ACCOUNTABILITY

LOCAL GOVERNANCE

Find vehicles connected to
investigations.

Make searches attributable and
reviewable.

Keep rules, access and lifecycle
controls in place.

FAIRFIELD POLICE DEPARTMENT • FLOCK ALPR OVERVIEW
• 1224 of 132
Page

FAQs

Do the cameras capture people?
Do they use facial recognition
technology?
How long have we used ALPR
technology?
Has the system ever been breached?
Have our officers ever used the system
inappropriately?
How many searches have we conducted
and for what?
Who do we share our information with?

Page 25 of 132

7 BREW COFFEE
REZONING
September 28, 2026

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Page 27 of 132

Page 28 of 132

C‐3A

M‐2
C‐3
C‐3A

C‐3A

C‐3
PUD

PUD

Page 29 of 132

Page 30 of 132

Front Elevation

Rear Elevation

Page 31 of 132

North Side
Elevation

South Side
Elevation

Page 32 of 132

Meeting Schedule
● September 14, 2026 – Council 1st Reading, 7:00 PM
● September 28, 2026 – Joint Public Hearing, 7:00 PM
● October 14, 2026 – Planning Commission, 6:00 PM
● October 26, 2026 – Council 2nd Reading, 7:00 PM
● November 9, 2026 – Council 3rd Reading, 7:00 PM

Page 33 of 132

Comments or Questions?

Page 34 of 132

1.a.
City Council Communication
Regular Meeting - October 13, 2026
Submitted by: Alisha Wilson, Clerk of Council
Department: Development Services
Subject:
7 Brew Coffee change in zoning request from M-2 to C-3A
Legislation Title:
Ordinance amending Ordinance No. 166-84, the Codified Ordinances of Fairfield, Ohio, Section
1130.01(B)(2), the City of Fairfield, Ohio, Zoning Map.
• Legislation - Hold second reading pending Planning Commission recommendation
Recommendation:
It is recommended that City Council have first reading on this item at the September 14, 2026
meeting, set a joint public hearing for September 28, and await the written recommendation from
the Planning Commission.
Discussion:
7 Brew Coffee has submitted a rezoning application for the 1.7-acre former Frisch’s restaurant
site at 6638 Dixie Highway that has been vacant since November 2024. The Comprehensive Plan
designates Route 4 (Dixie Highway) as a major commercial corridor. As the corridor developed
throughout the years, most of the former M-2 zoning classification changed to commercial.
Some parcels, however, retained their original industrial zoning classification even though
commercial uses occupied them. Commercial uses are not permitted in the M-2 Zoning District.
The former Frisch’s site lost its non-conforming status and only industrial uses are permitted.
The City encourages these parcels to be rezoned to commercial in order to protect the integrity of
Route 4 as a commercial corridor.
Financial Impact:
None. This is a land use decision.
Emergency Provision:
No
Rule Suspension Requested:
No
ATTACHMENTS:
1.
7Brew Aerial

Page 35 of 132

2.
3.
4.

7Brew Fairfield OH_Colored Elevations
7Brew Fairfield-OH_Site Layout
7 Brew Coffee Zoning Map-Ord

Page 36 of 132

Page 37 of 132

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Page 38 of 132

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Page 39 of 132

C C

PROPERTY BOUNDARY GENERATED
REFERENCING AVAILABLE GIS SOURCES.

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VISIT OUR WEBSITE AT
WWW.QUICKCONCEPTSGROUP.COM
SEND YOUR CONCEPT REQUESTS TO
[email protected]

9'
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PROJECT NAME:
7BREW
IN FAIRFIELD, OH

12
24

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ADDRESS: 6638 DIXIE HWY
FAIRFIELD, OH 45014
JURISDICTION:
CITY OF FAIRFIELD
PARCEL ID #:
A0700015000043

R2

PARCEL AREA:
±1.73 AC

0'

ZONE: M-2
GENERAL INDUSTRIAL *

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EXISTING USE:
QUICK SERVICE RESTAURANT,
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STACKS

20
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DRIVE-THROUGH FACILITY
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PARKING CALCULATION:
1 PER 75 SF GFA
+ 6 STACKING PER LANE
7 REQUIRED STALLS

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* THE SITE MAY NEED TO BE
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ARE PERMITTED WITH CONDITIONS.
THE SETBACKS SHOWN ARE FOR
THE C-3A ZONING DISTRICT.

LEGEND
BOUNDARY LINE

DRAWING DATA
DATE: 7/27/2026
PROJECT NO.: 26.1327 / CONCEPT 4

BUILDING SETBACK
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DISCLAIMER: THE CONCEPT REPRESENTED
HEREIN IS FOR CONCEPTUAL PURPOSES ONLY.
INFORMATION SHOWN HEREIN WAS BASED ON
PROVIDED INFORMATION BY THE CLIENT AND
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SUBJECT JURISDICTION. INFORMATION SHOWN
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CHANGE. A SURVEY IS RECOMMENDED TO
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Page 40 of 132

ORDINANCE NO. ________
ORDINANCE AMENDING ORDINANCE NO. 166-84, THE CODIFIED
ORDINANCES OF FAIRFIELD, OHIO, SECTION 1130.01(B)(2), THE
CITY OF FAIRFIELD, OHIO, ZONING MAP.
BE IT ORDAINED by the Council of the City of Fairfield, Ohio, that:
Section 1.

The official Zoning Map of the City of Fairfield, Ohio, which is
incorporated into Ordinance No. 166-84, The Codified Ordinances of
Fairfield, Ohio, Section 1130.01(B)(2), is hereby amended by changing the
zoning classification for the 1.7-acre parcel located at 6638 Dixie
Highway, Fairfield, Ohio being lot number 423 in the City of Fairfield,
Butler County, Ohio which is currently zoned M-2, General Industrial
District to C-3A, General Business District Modified.

Section 2.

This Ordinance shall take effect at the earliest period allowed by law.

Passed

___________________

Posted

___________________

First Reading

___________________

Second Reading

___________________

Third Reading

___________________

_____________________________
_
Mayor’s Approval
Rules Suspended

_____________

ATTEST:
_____________________________________
_
Clerk of Council
This is to certify that this Ordinance has been duly published by posting and
summary publication as provided by Charter.

Active Clients\City of Fairfield\Ordinances\2026\7 Brew Coffee-Zoning Map-Ord

Clerk of Council

Page 41 of 132

Page 42 of 132

1.b.
City Council Communication
Regular Meeting - October 13, 2026
Submitted by: Alisha Wilson, Clerk of Council
Department: Development Services
Subject:
Commercial Revitalization Program Grant
Legislation Title:
Ordinance to authorize a grant in the amount of $250,000 to the Fairfield Community
Foundation to be deposited in the Fairfield Commercial Revitalization Fund for the purpose of
assisting private owners or tenants with exterior upgrades to commercial properties.
• Legislation - Third Reading
• Motion - Adoption
Recommendation:
It is recommended that City Council suspend the rules requiring a third reading of this ordinance
and pass the ordinance after the second reading on September 28th.
Discussion:
City Council approved Ordinance 62-26 in May 2026 which authorized the Community
Improvement Corporation of Fairfield (CIC) to implement a Commercial Revitalization Grant
(CRG) Program. In July, City Council subsequently approved Ordinance 76-26 which authorized
creation of a Commercial Revitalization Fund at the Fairfield Community Foundation (FCF).
This partnership allows the FCF to hold and distribute program funds as authorized by the CIC,
leveraging the foundation’s systems for funds distribution and tax reporting.
The CIC released applications for the CRG program this summer and received eleven
applications requesting more than double the initial available funding. After reviewing the
applications with the CIC board, City staff now recommends making an additional grant to the
FCF to allow the program to complete additional projects. Approval of this ordinance authorizes
a grant of $250,000 from the Transformative Economic Development (TED) Fund.
Financial Impact:
$250,000 from the Transformative Economic Development (TED) fund for implementation of
the Commercial Revitalization Grant Program.
Emergency Provision:
No

Page 43 of 132

Rule Suspension Requested:
Yes, request to waive third reading
ATTACHMENTS:
1.
Commercial Revitalization Program Grant-Ord

Page 44 of 132

ORDINANCE NO. __________
ORDINANCE TO AUTHORIZE A GRANT IN THE AMOUNT OF
$250,000 TO THE FAIRFIELD COMMUNITY FOUNDATION TO
BE DEPOSITED IN THE FAIRFIELD COMMERCIAL
REVITALIZATION FUND FOR THE PURPOSE OF ASSISTING
PRIVATE OWNERS OR TENANTS WITH EXTERIOR UPGRADES
TO COMMERCIAL PROPERTIES.
BE IT ORDAINED by the Council of the City of Fairfield, Ohio, that:
Section 1.

Council hereby authorizes a grant of $250,000 to the Fairfield Community
Foundation to be deposited in the Fairfield Commercial Revitalization
Fund for the purpose of assisting private owners or tenants with exterior
upgrades to commercial properties in accordance with the fund
agreement on file in the office of the City Manager.

Section 2.

This Ordinance shall take effect at the earliest period allowed by law.

Passed

_____________________

Posted

_____________________

First Reading

_____________________

_______________________________
Mayor’s Approval
Rules Suspended

_______________

Second Reading _____________________
Third Reading

_____________________

ATTEST:
____________________________________
Clerk of Council
This is to certify that this Ordinance has been duly published by posting and
summary publication as provided by Charter.
_

______________________________
Clerk of Council

Active Clients\City of Fairfield\Ordinances\2026\Commercial Revitalization Program Grant-Ord

Page 45 of 132

2.a.
City Council Communication
Regular Meeting - October 13, 2026
Submitted by: Alisha Wilson, Clerk of Council
Department: Public Works
Subject:
Adoption of Fairfield ADA Transition Plan
Legislation Title:
Ordinance to approve and adopt the City of Fairfield Americans with Disabilities Act Transition
Plan dated September 14, 2026.
• Legislation - Third Reading
• Motion - Adoption
Recommendation:
It is recommended that the City Council has a first reading of the ordinance to adopt the ADA
Transition Plan at the September 14th meeting and follow the City’s regular schedule for second
reading, third reading, and adoption.
Discussion:
City staff from the Public Works Department, Law Department, and the City Manager’s Office
participated in the project to draft an ADA Transition plan that will enshrine the City’s
commitment to ensuring to addressing accessibility barriers in City facilities, programs, and
pedestrian rights of way. The Fairfield ADA Transition plan includes evaluation of existing
infrastructure, public involvement, and a planning process, prior to implementation. The draft
plan was presented to Council at the August 10, 2026, Council – Manager Briefing. It has been
posted on the City’s website in draft form since August 10 and is open for comment until
October 11, 2026.
As a recipient of federal funds, the Ohio Department of Transportation requires its sub-recipients
to take steps ensuring compliance with the 1990 Americans with Disabilities Act.
Components of the plan require the identification of accessibility barriers, lays out the schedule
and method the City will use to address the barriers, and makes the plan available to the public.
The plan designates the ADA Coordinator as Laurie Murphy, Assistant City Manager and the
Transition Plan Implementation Coordinator as Ben Mann, Public Works Director.
Financial Impact:
None at this time.

Page 46 of 132

Emergency Provision:
No
Rule Suspension Requested:
No
ATTACHMENTS:
1.
Fairfield ADA Transition Plan_DRAFT
2.
Fairfield ADA Transition Plan-Ord

Page 47 of 132

Americans with Disabilities Act (ADA)
Transition Plan
Fairfield, Ohio

September 14, 2026

5350 Pleasant Ave.,

Fairfield, OH 45014
513-867-5350

fairfield-city.org
Page 48 of 132

[ Blank Page ]

Page 49 of 132

ADA Transition Plan for City of Fairfield

Introduction
Transition Plan Need and Purpose
The Americans with Disabilities Act (ADA) is a civil rights law prohibiting discrimination against
individuals on the basis of disability. It was enacted on July 26, 1990, and was amended in 2008
with the ADA Amendments Act. The ADA consists of five titles outlining protections in the
following areas:
I. Employment
II. State and local government services
III. Public accommodations
IV. Telecommunications
V. Miscellaneous Provisions
Title II of ADA pertains to the programs, activities and services provided by public entities.
Fairfield must comply with this section of the Act, as it specifically applies to public service
agencies. Title II of ADA states that “no qualified individual with a disability shall, by reason of
such disability, be excluded from participation in or be denied the benefits of the services,
programs, or activities of a public entity, or be subjected to discrimination by any such entity.”
(42 USC Sec. 12132; 28 CFR Sec. 35.130)
As required by Title II of ADA (28 CFR Part 35 Sec. 35.105 and Sec. 35.150), Fairfield has
conducted a self-evaluation of its services, programs, activities, and facilities on public property
and within public rights-of-way; and has developed this Transition Plan detailing the methods to
be used to ensure compliance with ADA accessibility requirements.

ADA and its Relationship to Other Laws
Title II of ADA is companion legislation to two previous federal statutes and regulations: the
Architectural Barriers Act (ABA) of 1968 and Section 504 of the Rehabilitation Act of 1973.
The Architectural Barriers Act of 1968 is a Federal law that requires facilities designed, built,
altered or leased with Federal funds to be accessible. The Architectural Barriers Act marks one
of the first efforts to ensure access to the built environment.
Section 504 of the Rehabilitation Act of 1973 is a Federal law that protects qualified individuals
from discrimination based on their disability. The nondiscrimination requirements of the law
apply to employers and organizations that receive financial assistance from any Federal
department or agency. Title II of ADA extended this coverage to all state and local government
entities, regardless of whether they receive federal funding or not.

1
Page 50 of 132

ADA Transition Plan for City of Fairfield

Agency Requirements
Under Title II, Fairfield must meet these general requirements:
•
•
•

•

•

•

•

•

Must operate their programs so that, when viewed in their entirety, the programs are
accessible to and useable by individuals with disabilities [28 CFR Sec. 35.150].
May not refuse to allow a person with a disability to participate in a service, program or
activity simply because the person has a disability [28 CFR Sec. 35.130 (a)].
Must make reasonable modifications in policies, practices and procedures that deny
equal access to individuals with disabilities unless a fundamental alteration in the
program would result [28 CFR Sec. 35.130(b)(7)].
May not provide services or benefits to individuals with disabilities through programs
that are separate or different unless the separate or different measures are necessary to
ensure that benefits and services are equally effective [28 CFR Sec. 35.130(b)(iv) & (d)].
Must take appropriate steps to ensure that communications with applicants,
participants and members of the public with disabilities are as effective as
communications with others [29 CFR Sec. 35.160(a)].
Must designate at least one responsible employee to coordinate ADA compliance [28
CFR Sec. 35.107(a)]. This person is typically referred to as the ADA Coordinator. The
public entity must provide the ADA Coordinator's name, office address, and telephone
number to all interested individuals [28 CFR Sec. 35.107(a)].
Must provide notice of ADA requirements. All public entities, regardless of size, must
provide information about the rights and protections of Title II to applicants,
participants, beneficiaries, employees, and other interested persons [28 CFR Sec.
35.106]. The notice must include the identification of the employee serving as the ADA
Coordinator and must provide this information on an ongoing basis [28 CFR Sec.
104.8(a)].
Must establish a grievance procedure. Public entities must adopt and publish grievance
procedures providing for prompt and equitable resolution of complaints [28 CFR Sec.
35.107(b)]. This requirement provides for a timely resolution of all problems or conflicts
related to ADA compliance before they escalate to litigation and/or the federal
complaint process.

Designation of Responsibility
In accordance with 28 CFR 35.107(a), the Fairfield has designated the following person to serve
as ADA Title II Coordinator, to oversee the City’s policies and procedures:
Assistant City Manager

2
Page 51 of 132

ADA Transition Plan for City of Fairfield
In accordance with 28 CFR 35.150(d)(3), Fairfield has designated the following person to serve
as ADA Transition Plan Implementation Coordinator, to monitor the City’s progress and
manage review and updates of this document:
Public Works Director
Contact information for responsible designees is provided in Appendix E.
Training is an important tool for ensuring compliance with ADA requirements. The ADA
Coordinators will identify resources and opportunities for agency employees at various levels to
receive ADA-related training appropriate to their job functions.

Self-Evaluation
Overview
Under Title II of the ADA (28 CFR Sec. 35.105), public entities are required to perform a selfevaluation of their current services, policies and practices with regard to accessibility. The goal
of the self-evaluation is to verify that, in managing its programs and facilities, the agency is
providing accessibility and not adversely affecting the full participation of individuals with
disabilities.
The intent of the ADA self-evaluation is to review the agency’s entire public program, including
all facilities on public property and within public rights-of-way, in order to identify any obstacles
or barriers to accessibility that need to be addressed. The general categories of items to be
evaluated include:
•
•
•

Communications, Information & Facility Signage.
Building Facilities – these include offices, garages and other types of buildings.
Pedestrian Facilities (Pedestrian Circulation Routes / Pedestrian Access Routes) – these
include sidewalks, curb ramps, bicycle/pedestrian trails, traffic control signals and bus
stops (and/or other transit facilities) that are located within the City rights-of-way.

Public entities are required to provide an opportunity for interested persons, including
individuals with disabilities or organizations representing individuals with disabilities, to
participate in the self-evaluation process by submitting comments [28 CFR Sec. 35.105(b)].
Furthermore, a public entity that employs 50 or more persons is required, for at least three
years following the completion of the self-evaluation, to maintain on file and make available for
public inspection:
•
•

A list of the interested persons consulted;
A description of areas examined and any problems identified; and,
3
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ADA Transition Plan for City of Fairfield
•

A description of any modifications made.

Process & Findings
In July of 2025, Fairfield completed a self-evaluation of its services, programs, activities, and
facilities on public property and within public rights-of-way with regard to accessibility.
Detailed inventories and findings from this review are provided in Appendix A, under the
headings of Communications (A1), Building Facilities (A2) and Pedestrian Facilities (A3).
An important component of the self-evaluation process is the identification of obstacles or
barriers to accessibility, and the corresponding modifications that will be needed to remedy
these items. The following sections provide a summary of improvements that have already
been made, and obstacles that the City plans to address as part of this Transition Plan.

Communications, Information & Facility Signage
Title II of ADA includes the following requirements regarding Communications.
General (28 CFR Sec. 35.160)
• A public entity shall take appropriate steps to ensure that communications with
applicants, participants, and members of the public with disabilities are as effective as
communications with others.
• A public entity shall furnish appropriate auxiliary aids and services where necessary to
afford an individual with a disability an equal opportunity to participate in, and enjoy
the benefits of, a service, program, or activity conducted by a public entity.
• In determining what type of auxiliary aid and service is necessary, a public entity shall
give primary consideration to the requests of the individual with disabilities.
Information and Signage (28 CFR Sec. 35.163)
• A public entity shall ensure that interested persons, including persons with impaired
vision or hearing, can obtain information as to the existence and location of accessible
services, activities, and facilities.
• A public entity shall provide signage at all inaccessible entrances to each of its facilities,
directing users to an accessible entrance or to a location at which they can obtain
information about accessible facilities. The international symbol for accessibility shall be
used at each accessible entrance of a facility.
Other examples of important communication items/devices include Accessible Pedestrian
Signals (APS) used at intersections, and signs, pavement markings and other traffic control
devices used to provide advance warning and positive guidance in the vicinity of construction,
maintenance or utility work areas/zones that impact sidewalks, crosswalks or other pedestrian
access routes. The Pedestrian Checklist and Considerations for Temporary Traffic Control Zones
4
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ADA Transition Plan for City of Fairfield
provides an overview of pedestrian-related considerations to enhance safety and accessibility
for these types of situations. Appendix A3 of this Transition Plan provides additional
information about communication items related to Pedestrian Facilities / Public Rights-of-Way.
In recent years, the City has implemented the following accessibility improvements regarding
communications, information and facility signage:
•
•

Added accessibility information to City website (https://www.fairfieldcity.org/accessibility)
Installed APS at high pedestrian traffic intersections within the Town Center

Fairfield has conducted a detailed evaluation of its communications, information, and facility
signage regarding the ADA Title II requirements. The findings from this evaluation are provided
in Appendix A1.

Improvement Schedule
Moving forward, Fairfield plans to implement improvements for the following items that have
been identified as potential obstacles to accessibility.
Communications, Information & Facility Signage
Item/Description

Accessibility Concern

Improvement Method

Schedule

Pedestrian Signals

Vision Impairments

Add APS to new traffic Nilles/Wittenburg –
signal construction/
2027; future signals –
reconstruction
TBD

Facility Signage

Vision Impairments

Add ADA-compliant
signage to public
areas, as identified

With future remodels
of public areas

Building Facilities and Related Parking Lots/Facilities
Fairfield is responsible for the following buildings:
•
•
•
•
•
•
•
•

Amphitheatre at Village Green Park – Fairfield Commons Dr.
Annex Building – 701 Wessel Dr.
Aquatic Center – 2605 Augusta Blvd.
Bait House – 6440 River Rd.
Community Arts Center – 411 Wessel Dr.
Elisha Morgan Mansion – 6181 Ross Rd.
Fire Station 31 – 375 Nilles Rd.
Fire Station 32 – 6540 Dixie Hwy.
5
Page 54 of 132

ADA Transition Plan for City of Fairfield
•
•
•
•
•
•
•
•
•
•
•
•
•
•

Fire Station 33 – 6118 Winton Rd.
Grange Shelter – 268 Joe Nuxhall Way
Harbin Shelters and Restrooms – 1300 Hunter Rd.
Huffman Shelters and Restrooms – 2100 John Gray Rd.
Justice Center – 5230 Pleasant Ave. // 675 Nilles Rd.
Library – 1485 Wessel Dr.
Municipal Building – 5350 Pleasant Ave.
North Trace – 2605 Augusta Blvd.
Nuxhall Pavillion – Water Works Park on Groh Ln.
Public Works – 8870 North Gilmore Dr.
South Trace – 2200 John Gray Rd.
Wastewater Administration – 4799 Groh Ln.
Wastewater Annex – 4799 Groh Ln.
Water Plant – 5201 Groh Ln.

In recent years, the City has implemented the following accessibility improvements to its
building facilities:
•
•
•

2025 Municipal Building remodel included accessibility improvements to a public
restroom
2025 Harbin Park accessible playground and splashpad was constructed with accessible
restrooms to replace existing non-compliant playground
2023 Harbin Park overlook structure included a compliant path and the addition of
accessible parking spots

The City has conducted a detailed accessibility evaluation of each of its building facilities, and
related parking lots/areas, based on the ADA Checklist for Existing Facilities publication. The
findings from this evaluation are provided in Appendix A2. The accessibility barriers/issues
identified as currently existing have been ranked in order of priority for improvement.

Improvement Schedule
Moving forward, Fairfield plans to implement improvements for the following items that have
been identified as potential obstacles to accessibility.
Building Facilities and Related Parking Lots/Facilities
Schedule
Year 1 (2027)

Description of Accessibility Improvement Projects / Methods
Upgrade accessible parking signs within parks and for public facilities

6
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ADA Transition Plan for City of Fairfield

Year 2 (2028)

Marsh Park building construction will replace existing facilities with an
accessible restroom and bait shop/concessions building.

Years 3 – 5
(2029 to 2031)

Reseal and repave parking lots at various public facilities and ensure
that accessible spaces and routes are compliant.

Pedestrian Facilities / Public Rights-of-Way
As part of the self-evaluation process, Fairfield has conducted an inventory and evaluation of
pedestrian facilities within its public rights-of-way, which consist of the following:
•
•
•
•
•
•

200 miles of sidewalks
1755 curb ramps
800 crosswalks
7.75 miles of bicycle/pedestrian trails
60 traffic control signals
17 bus stops (BCRTA controlled)

A detailed evaluation of these facilities with regard to accessibility compliance is provided in
Appendix A3 and will be updated every 5 years.

Previous Practices
Since the adoption of the ADA, Fairfield has worked to provide accessible pedestrian features as
part of the City’s capital improvement projects. As additional information was made available
regarding the methods of providing accessible pedestrian features, the City updated its
procedures to accommodate these methods.
In recent years, the City has implemented the following accessibility improvements to its
pedestrian facilities:
•
•
•

Curb ramp upgrade/replacement with annual street resurfacing program
Constructed multiple accessible sidewalk improvements connecting schools, parks, and
other key points of interest totaling more than 4.6 miles of new sidewalk.
Upgraded pedestrian push buttons, pavement markings, and ramps as part of traffic
signal improvement projects.
7
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ADA Transition Plan for City of Fairfield

Methodology
Fairfield will utilize two methods for upgrading pedestrian facilities to current ADA standards.
The first and most comprehensive method is through scheduled street and utility improvement
projects. All pedestrian facilities impacted by these projects will be upgraded to current ADA
accessibility standards. A current listing of these scheduled projects is included in Appendix B.
The second method is through specific sidewalk and ADA accessibility improvement projects
that are identified individually. These projects will be incorporated into the Capital
Improvement Program (CIP) on a case-by-case basis as determined by Fairfield staff. The City
CIP, which includes a detailed schedule and budget for specific improvements, is included in
Appendix B.

Policy
Fairfield’s goal is to continue to provide accessible pedestrian design features as part of its
capital improvement projects. The City has adopted ADA design standards and procedures as
listed in Appendix F. These standards and procedures will be kept up-to-date with nationwide
and local best management practices.
The City will consider and respond to all accessibility improvement requests. All accessibility
improvements that are deemed reasonable will be scheduled consistent with transportation
priorities. The City will coordinate with external agencies to ensure that all new or altered
pedestrian facilities within the City jurisdiction are ADA compliant to the maximum extent
feasible.
Maintenance of pedestrian facilities within the public rights-of-way will continue to follow the
policies set forth by the City (Codified Ordinance 909.01). Examples of typical maintenance
items relating to accessibility include: snow removal and ice control for sidewalks, sidewalk
repair policy, renewal of crosswalk markings, and signal hardware. Detailed information is
provided in Appendix A3.
Processing applications for commercial and residential building permits will include a review of the
self-evaluation and the inclusion of corrective measures for pedestrian facilities located on the
subject property.

Requests for accessibility improvements can be submitted to the ADA Title II Coordinator or
Transition Plan Implementation Coordinator. Contact information is provided in Appendix E.

Priority Areas
Fairfield has identified specific locations as priority areas for planned accessibility improvement
projects. These areas have been selected due to their proximity to specific land uses such as
8
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ADA Transition Plan for City of Fairfield
schools, government offices and medical facilities, as well as from the receipt of public
comments. The priority areas as identified in the self-evaluation are as follows:
•
•
•
•

Town Center
Schools
Parks
Zero- and one-car households

Additional priority will be given to any location where an improvement project or alteration
was constructed after January 26, 1991, and accessibility features were omitted.

External Agency Coordination
Other agencies may be responsible for pedestrian facilities within the jurisdiction of Fairfield.
The City will coordinate with those agencies to assist with identifying and facilitating
elimination of accessibility barriers along their routes.

Improvement Schedule
Fairfield has established the following schedule of goals for improving the accessibility of its
pedestrian facilities (public sidewalks, curb ramps, crosswalks, pedestrian signals, etc.):
•
•

•

Within 5 years (2027 to 2031), 60% of the pedestrian facility features constructed after
January 26, 1991 are to be ADA compliant.
Within 10 years (2027 to 2036), 60% of all pedestrian facility features (including those
constructed on or before January 26, 1991) within the priority areas identified by City
staff are to be ADA compliant.
Within 20 years (2027 to 2046), 80% of all pedestrian facility features (including those
constructed on or before January 26, 1991) within the entire jurisdiction of City are to
be ADA compliant.

Based on results from the self-evaluation of pedestrian facilities, Fairfield has prepared a curb
ramp installation schedule to address specific locations where accessibility improvements are
needed. A copy of this schedule is included in Appendix A3.

Public Outreach
Fairfield recognizes that public participation is an important component in the development of
this transition plan. Input from the community has been gathered and used to help define
priority areas for improvements within the jurisdiction of Fairfield.
Public outreach for preparation of this document has consisted of the following activities:

9
Page 58 of 132

ADA Transition Plan for City of Fairfield
•
•

Public Council Meetings (August 10, 2026 – September 14, 2026 – September 28, 2026)
Posted on City Website

This document was also made available for public comment. Appendix C provides a summary
of comments received and detailed information regarding the public outreach activities.

Public Notice of ADA Requirements and Grievance Procedure
Under the Americans with Disabilities Act, each agency is required to publish its responsibilities
with regard to ADA compliance. A draft of this public notice is provided in Appendix D.
If users of Fairfield’s facilities and services believe the City has not provided a reasonable
accommodation, they have the right to file a grievance. In accordance with 28 CFR Sec.
35.107(b), the City has developed a grievance procedure for the purpose of the prompt and
equitable resolution of citizens’ complaints or concerns. This grievance procedure is outlined in
Appendix D.

Progress Monitoring and Transition Plan Management
This Transition Plan is considered to be a living document that will continue to be updated as
conditions within the City evolve. The initial schedule is to formally review the complete
document (main body and appendices) at least once per year, to identify any need for updates.
Updates to the appendices or attachments may be made more frequently as needed. Any
substantive updates to the main body of this document will include a public comment period to
continue the City’s public outreach efforts.
Fairfield recognizes that ADA compliance is an ongoing responsibility which will require
monitoring to identify future accessibility issues that may be encountered. For example,
facilities that currently meet ADA requirements could fall out of compliance in the future due to
factors such as damage, disrepair, or changes within public rights-of-way that could create new
accessibility obstacles. Therefore, the ADA Title II Coordinator and Transition Plan
Implementation Coordinator will establish an on-going monitoring/inspection process to ensure
that facilities continue to comply with ADA requirements. Agency employees will also be
encouraged to report any accessibility concerns or deficiencies that are identified.

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ADA Transition Plan for City of Fairfield

Formal Adoption of ADA Transition Plan
This ADA Transition Plan is hereby adopted by Fairfield, effective September 14, 2026.

Signed:

___________________________________
Laura Murphy, ADA Title II Coordinator

_______________
Date

___________________________________
Ben Mann, ADA Transition Plan
Implementation Coordinator

_______________
Date

___________________________________
Scott Timmer, Authorizing Official

_______________
Date

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ADA Transition Plan for City of Fairfield

Appendices
A. Self-Evaluation
A1. Communications, Information & Facility Signage
A2. Building Facilities & Related Parking Lots/Facilities
A3. Pedestrian Facilities / Public Rights-of-Way

B. Schedule and Budget Information
C. Public Outreach
D. Public Notice of ADA Requirements and Grievance Procedure
E. Contact Information
F. Agency ADA Design Standards and Improvement/Compliance
Procedures
G. Glossary of Terms

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ADA Transition Plan for City of Fairfield

Appendix A – Self-Evaluation
A public entity that employs 50 or more persons is required, for at least three years following
the completion of the self-evaluation, to maintain on file and make available for public
inspection:
•
•
•

A list of the interested persons consulted;
A description of areas examined and any problems identified; and,
A description of any modifications made.

Interested Persons Consulted
•
•

Clovernook Center for the Blind and Visually Impaired
Fairfield City Schools

Descriptions of areas examined, problems identified and any modifications made are listed in
the following sections A1, A2 and A3.

A1. Communications, Information & Facility Signage
The City has conducted a detailed evaluation of its communications, information and facility
signage with regard to the ADA Title II requirements. The results are listed as follows.
Inventory & Findings
•

•

•

The City of Fairfield will work to provide auxiliary aids (such as sign language
interpreters, readers, Braille, large print text) upon request to program participants with
disabilities. The City asks that special accommodation be arranged 48 hours in advance.
The City of Fairfield notifies the public and other interested parties that auxiliary aids
will be provided, upon request. The City asks that special accommodation be arranged
48 hours in advance.
Fairfield’s website and all of its contents are accessible to individuals with hearing and
visual impairments.

A2. Building Facilities & Related Parking Lots/Facilities
The City has conducted a detailed accessibility evaluation of each of its buildings, based on the
ADA Checklist for Existing Facilities publication. The results are listed as follows.

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ADA Transition Plan for City of Fairfield
Inventory & Findings
See Attachment 1 for tabular summary.

A3. Pedestrian Facilities / Public Rights-of-Way
The City has conducted a detailed accessibility evaluation of pedestrian facilities within the
agency’s public rights-of-way. The results are listed as follows.
Inventory & Findings
Detailed self-evaluation findings are mapped within the City’s internal GIS system and can be
made available upon request.
•
•
•
•

53% of sidewalks met accessibility criteria
23% of curb ramps met accessibility criteria
83% of traffic control signals had push buttons that are accessible, or had the pedestrian
indications on recall. Remaining signals have no pedestrian crossing signs.
12% of traffic control signals had Accessible Pedestrian Signals (APS)

The City of Fairfield does not maintain any metered on-street parking or parking lots
unaffiliated with a City facility.
Curb ramps are improved to ADA compliance with the curb and overlay schedule.
An example view of the internal GIS tool:

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ADA Transition Plan for City of Fairfield
Maintenance Activities and Additional Items
To ensure this safety, laws and ordinances are necessary to guarantee and help limit liabilities
of not only the City but property owners as well. One such law is Chapter 909 of the City of
Fairfield Codified Ordinances which states that it is the property owner’s responsibility to
maintain and keep in good repair: sidewalks, driveway aprons and the curb lawn area between
sidewalks and curb on the edge of the roadway.
Traffic signal maintenance is the responsibility of the Public Works Department and is
performed by staff and/or a contractor, when necessary.
When applicable during construction, the City will reference applicable resources, such as the
Pedestrian Checklist and Considerations for Temporary Traffic Control Zones and the Ohio
Manual of Uniform Traffic Control Devices.

Appendix B – Schedule and Budget Information
For schedule and budgeting information, see the City’s five-year Capital Improvement Plan for
projects to improve accessibility.

Appendix C – Public Outreach
The Draft transition plan was posted on the City’s website for public comment and review.
Prior to approval, advertisement and request for public comment were solicited at multiple City
Council meetings.

Appendix D – Public Notice of ADA Requirements
and Grievance Procedure
As required by the Americans with Disabilities Act, the City provides the following notice
outlining its responsibilities with regard to ADA compliance.

Public Notice
In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990,
Fairfield will not discriminate against qualified individuals on the basis of disability in City’s
services, programs or activities.

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ADA Transition Plan for City of Fairfield
Employment: The City does not discriminate on the basis of disability in its hiring or
employment practices and complies with all regulations promulgated by the U.S. Equal
Employment Opportunity Commission under Title I of the Americans with Disabilities Act (ADA).
Effective Communication: The City will generally, upon request, provide appropriate aids and
services leading to effective communication for qualified persons with disabilities so they can
participate equally in the City’s programs, services and activities, including qualified sign
language interpreters, documents in Braille, and other ways of making information and
communications accessible to people who have speech, hearing or vision impairments.
Modifications to Policies and Procedures: The City will make all reasonable modifications to
policies and procedures to ensure that people with disabilities have an equal opportunity to
enjoy all City programs, services and activities. For example, individuals with service animals are
welcomed in City offices, even where pets are generally prohibited.
Anyone who requires auxiliary aids or service for effective communication, or a modification of
policies or procedures to participate in a City program, service or activity, should contact the
office of the ADA Coordinator as soon as possible but no later than 48 hours before the
scheduled event.
The ADA does not require the City to take any action that would fundamentally alter the nature
of its programs or services or impose an undue financial or administrative burden.
The City will not place a surcharge on a particular individual with a disability or any group of
individuals with disabilities to cover the cost of providing auxiliary aids/services or reasonable
modifications of policy, such as retrieving items from locations that are open to the public but
are not accessible to people who use wheelchairs.

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ADA Transition Plan for City of Fairfield

Sample Grievance Procedure (Source: www.ada.gov)
City of Fairfield
Grievance Procedure under
the Americans with Disabilities Act
This Grievance Procedure is established to meet the requirements of the Americans with
Disabilities Act of 1990 ("ADA"). It may be used by anyone who wishes to file a complaint
alleging discrimination on the basis of disability in the provision of services, activities, programs,
or benefits by the City of Fairfield. The City's Personnel Policy governs employment-related
complaints of disability discrimination.
The complaint should be in writing and contain information about the alleged discrimination
such as name, address, phone number of complainant and location, date, and description of
the problem. Alternative means of filing complaints, such as personal interviews or a tape
recording of the complaint, will be made available for persons with disabilities upon request.
The complaint should be submitted by the grievant and/or his/her designee as soon as possible
but no later than 60 calendar days after the alleged violation to:
ADA Coordinator
City Manager’s Office
5350 Pleasant Ave. Fairfield, OH 45014
513-896-5350
Within 15 calendar days after receiving the complaint, the ADA Coordinator or his/her designee
will meet with the complainant to discuss the complaint and the possible resolutions. Within 15
calendar days of the meeting, Laura Murphy or her designee will respond in writing, and where
appropriate, in a format accessible to the complainant, such as large print, Braille, or audio
tape. The response will explain the position of the City of Fairfield and offer options for
substantive resolution of the complaint.
If the response by the ADA Coordinator or his/her designee does not satisfactorily resolve the
issue, the complainant and/or his/her designee may appeal the decision within 15 calendar
days after receipt of the response to the City Manager or his/her designee.
Within 15 calendar days after receipt of the appeal, the City Manager or his/her designee will
meet with the complainant to discuss the complaint and possible resolutions. Within 15
calendar days after the meeting, the City Manager or his/her designee will respond in writing,
and, where appropriate, in a format accessible to the complainant, with a final resolution of the
complaint.

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ADA Transition Plan for City of Fairfield
All written complaints received by the ADA Coordinator or his/her designee, appeals to the City
Manager or his/her designee, and responses from these two offices will be retained by the City
of Fairfield for at least three years.

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ADA Transition Plan for City of Fairfield

Appendix E – Contact Information
ADA Title II Coordinator
Name: Laura Murphy
Job Title: Assistant City Manager
Office Address: 5350 Pleasant Ave. Fairfield, OH 45014
Phone: 513-896-5350
E-mail: [email protected]

ADA Transition Plan Implementation Coordinator
Name: Ben Mann
Job Title: Public Works Director
Office Address: 8870 N. Gilmore Rd. Fairfield, OH 45014
Phone: 513-867-4200
E-mail: [email protected]

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ADA Transition Plan for City of Fairfield

Appendix F – Agency ADA Design Standards
and Improvement/ Compliance Procedures
ADA Resources and Design Standards
Americans with Disabilities Act Accessibility Guidelines (ADAAG)
Public Rights-of-Way (PROWAG)
2010 ADA Standards for Accessible Design
ADA Checklist for Existing Facilities
ADA Best Practices Tool Kit for State and Local Governments
ADA Update: A Primer for State and Local Governments
Ohio Supplement to the National Manual of Uniform Traffic Control Devices
Americans with Disabilities Act of 1990, as Amended (2008)

Improvement/Compliance Procedures
The challenge of dealing with physical or site constraints in alteration projects has been
recognized by the authors of ADA accessibility standards for years. The Civil Rights Division of
the U.S. Department of Justice has recognized that there could be instances where it might be
technically infeasible to construct an alteration in full and strict compliance with ADA
accessibility standards, because of physical or site constraints. In such circumstances, state and
local agencies must provide accessibility to the maximum extent feasible. Before reaching a
conclusion about technical infeasibility, state and local agencies need to consider the extent to
which physical or site constraints could be addressed by alternative designs. The burden of
proving technical infeasibility rests with the agency/owner that is responsible for the facility,
element or feature.
Intersection Corners
The City will work in good faith to have curb ramps or blended transitions constructed or
upgraded to achieve ADA compliance within all capital improvement projects. There may be
limitations which make it technically infeasible for an intersection corner to achieve full
accessibility within the scope of a project. If so, those limitations will be noted and those
intersection corners will remain on the transition plan. As future projects or opportunities
arise, those intersection corners shall continue to be incorporated into future work. Regardless

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ADA Transition Plan for City of Fairfield
of whether full compliance can be achieved in all cases, each intersection corner shall be made
as compliant as possible in accordance with the judgment of City staff.
Sidewalks / Trails
The City will work in good faith to have sidewalks and bicycle/pedestrian trails constructed or
upgraded to achieve ADA compliance within all capital improvement projects. There may be
limitations which make it technically infeasible for segments of sidewalks or trails to achieve full
accessibility within the scope of a project. If so, those limitations will be noted and those
segments will remain on the transition plan. As future projects or opportunities arise, those
segments shall continue to be incorporated into future work. Regardless of whether full
compliance can be achieved in all cases, each sidewalk or trail shall be made as compliant as
possible in accordance with the judgment of City staff.
Traffic Control Signals
The City will work in good faith to have traffic control signals constructed or upgraded to
achieve ADA compliance within all capital improvement projects. There may be limitations
which make it technically infeasible for individual traffic control signal locations to achieve full
accessibility within the scope of a project. If so, those limitations will be noted and those
locations will remain on the transition plan. As future projects or opportunities arise, those
locations shall continue to be incorporated into future work. Regardless of whether full
compliance can be achieved in all cases, each traffic signal control location shall be made as
compliant as possible in accordance with the judgment of City staff.
Bus Stops
The City will work in good faith to have bus stops constructed or upgraded to achieve ADA
compliance within all capital improvement projects. There may be limitations which make it
technically infeasible for individual bus stop locations to achieve full accessibility within the
scope of a project. If so, those limitations will be noted and those locations will remain on the
transition plan. As future projects or opportunities arise, those locations shall continue to be
incorporated into future work. Regardless of whether full compliance can be achieved in all
cases, each bus stop location shall be made as compliant as possible in accordance with the
judgment of City staff.
Other Transit Facilities
Additional transit facilities are present within the limits of City of Fairfield. Those facilities fall
under the jurisdiction of BCRTA. Fairfield will work with BCTRA to address compliance with the
applicable accessibility standards.

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ADA Transition Plan for City of Fairfield
Other policies, practices and programs
The City’s other policies, practices and programs not identified in this document will follow the
applicable ADA standards.

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ADA Transition Plan for City of Fairfield

Appendix G – Glossary of Terms
ABA: See Architectural Barriers Act.
ADA: See Americans with Disabilities Act.
ADA Transition Plan: Transportation system plan that identifies accessibility needs, the process
to fully integrate accessibility improvements, and aims to ensure that all transportation
facilities, services, programs, and activities are accessible to all individuals.
ADAAG: See Americans with Disabilities Act Accessibility Guidelines.
Accessible: A facility that provides access to people with disabilities using the design
requirements of the ADA.
Accessible Pedestrian Signal (APS): A device that communicates information about the WALK
phase in audible and vibrotactile formats.
Alteration: A change to a facility in the public right-of-way that affects or could affect access,
circulation, or use. An alteration must not decrease or have the effect of decreasing the
accessibility of a facility or an accessible connection to an adjacent building or site.
Americans with Disabilities Act (ADA): Civil rights legislation passed in 1990 and effective July
1992. The ADA sets design guidelines for accessibility to public facilities, including sidewalks and
trails, by individuals with disabilities.
Americans with Disabilities Act Accessibility Guidelines (ADAAG): Contains scoping and
technical requirements for accessibility to buildings and public facilities by individuals with
disabilities under the Americans with Disabilities Act (ADA) of 1990.
APS: See Accessible Pedestrian Signal.
Architectural Barriers Act (ABA): Federal law that requires facilities designed, built, altered or
leased with Federal funds to be accessible. The Architectural Barriers Act marks one of the first
efforts to ensure access to the built environment.
Capital Improvement Program (CIP): The CIP for a public agency typically includes an annual
capital budget and a five-year plan for funding the new construction and reconstruction
projects on the agency’s transportation system.
Detectable Warning: A surface feature of truncated domes, built in or applied to the walking
surface to indicate an upcoming change from pedestrian to vehicular way.

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DOJ: See United States Department of Justice.
Federal Highway Administration (FHWA): A branch of the U.S. Department of Transportation
that administers the federal-aid Highway Program, providing financial assistance to states to
construct and improve highways, urban and rural roads, and bridges.
FHWA: See Federal Highway Administration.
Pedestrian Access Route (PAR): A continuous and unobstructed walkway within a pedestrian
circulation path that provides accessibility.
Pedestrian Circulation Route (PCR): A prepared exterior or interior way of passage provided for
pedestrian travel.

PROWAG: An acronym for the Guidelines for Accessible Public Rights-of-Way issued in 2005 by
the U.S. Access Board. This guidance addresses roadway design practices, slope and terrain
related to pedestrian access to walkways and streets, including crosswalks, curb ramps, street
furnishings, pedestrian signals, parking and other components of public rights-of-way.
Right-of-Way: A general term denoting land, property, or interest therein, usually in a strip,
acquired for the network of streets, sidewalks and trails creating public pedestrian access
within a public entity’s jurisdictional limits.
Section 504: The section of the Rehabilitation Act that prohibits discrimination by any program
or activity conducted by the federal government.
Uniform Federal Accessibility Standards (UFAS): Accessibility standards that all federal
agencies are required to meet; includes scoping and technical specifications.
United States Access Board: An independent federal agency that develops and maintains
design criteria for buildings and other improvements, transit vehicles, telecommunications
equipment, and electronic and information technology. It also enforces accessibility standards
that cover federally-funded facilities.
United States Department of Justice: Federal executive department responsible for
enforcement of the law and administration of justice (also referred to as the Justice
Department or DOJ).

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ATTACHMENT #1
FACILITY SELF-EVALUATION

Page 74 of 132

ADA Review of Existing Buildings - Summary
Building:
Amphitheatre at Village Green Park
Address:
Fairfield Commons Drive
High
Facility Impact:
Date:
01/23/2019
Parking
Issue 1.2
Possible Solution

Effort
Low

Nearest space is not very accessible.
Reconfigure when parking lot is sealed and striped again.
Parking is not specific to this facility.
Toilet Rooms / Locker Rooms
Issue 3.5
Tactile signs for the men's and women's restrooms are on pull side for both doors. Low
Possible Solution
Install new tactile signs (raised letters, contrasting color from background, Braille).
Issue 3.12
Men's and Women's doors take less than 5 seconds to close (2.0 and 3.5 seconds). Low
Possible Solution
Adjust closers
Issue 3.29
Low
Hand dryer in Men's and Women's are difficult to operate without tight grasping,
pinching or twisting of the wrist.
Possible Solution
Install automatic hand dryers / towel dispensers.
Issue 3.36
Medium
Flush controls require greater than 5 lbf to operate (6 lbf).
Possible Solution
Adjust flush controls in both restrooms' accessible stalls.
Issue 3.37
High
Flush control is not on the open side of the toilet in the Men's
Possible Solution
Move control
Issue 3.40
Medium
Toilet seat paper covers are higher than 48" (63") in Men's and Women's.
Possible Solution
Move dispensers.
Issue 3.43
High
Stall doors in Men's and Women's are not self-closing.
Possible Solution
Install closers / replace doors.
Issue 3.50
Low
The stalls should be 59'" deep (measured 55"). Women's non accessible stall
opens in and should open out.
Possible Solution
Change women's inaccessible stall so that door opens out.
Drinking Fountains
Issue 4.6
Medium
Spout is higher than 36" above floor (39").
Possible Solution
Adjust drinking fountain.

Priority
Score
9

9
9
9

6
3
6
3
9

6

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ADA Review of Existing Buildings - Summary
Building:
Annex - Income Tax / Information Technology
701 Wessel Drive
Address:
Medium
Facility Impact:
01/24/2019
Date:
Parking
Issue 1.3
Possible Solution

Needs a van accessible space close to entrance
Recommend striping out space adjacent to existing accessible space to make a
van accessible space.
Signs are not 60" above the ground (35").
Issue 1.10
All signs need raised.
Possible Solution
Space not labeled as van accessible needs a sign added.
Issue 1.11
Possible Solution
Restripe parking and add van accessible sign as needed.
Exterior Accessible Route
Issue 1.18
Cross slope of sidewalk from parking is greater than 2%.
Possible Solution
Replace sidewalk as needed to achieve cross slope less than 1:48.
Entrance
Issue 1.37
Main entrance should have 2 sets of automatic opening buttons for doors.
Possible Solution
Add automatic buttons for the public at the front doors for this building.
Issue 1.39
West entrance is not accessible for the public.
Possible Solution
Add a sign near parking lot that these entrances are employees only.
Issue 1.46
Door takes less than 5 seconds to close (2.5 seconds).
Possible Solution
Install automatic door openers
Signs
Issue 2.38
Permanent rooms should have tactile signs, the door leading to the restrooms
should have a tactile sign.
Possible Solution
Install tactile sign.
Interior Doors
Issue 2.45
Interior doors need to be able to be opened using 5 lbf. Door from lobby to
corridor leading to restrooms takes 7 lbf.
Possible Solution
Adjust or replace closer.
Issue 2.46
Door from lobby to corridor takes less than 5 seconds to close (2.0 seconds).
Possible Solution
Adjust or replace closer.
Sales and Service Counter
Issue 2.78-2.80
Desk at end of counter is compliant height but not for a forward approach and has
chairs in front of it.
Possible Solution
Remove desk and reconfigure as a proper counter. Make room to move chairs to
allow for wheelchairs. Add ISA sign to counter.
Toilet Rooms
Issue 3.11
Restrooms require greater than 5 lbf to open (6.5 lbf).
Possible Solution
Adjust or replace closers for restroom doors.
Issue 3.12
Restroom doors take less than 5 seconds to close (2.5 seconds).
Possible Solution
Adjust or replace closers.
Issue 3.44
Stall doors do not have door pulls on inside.
Possible Solution
Add door pulls on the inside of stall doors.

Priority
Effort
Low

Score
6

Medium

4

Low

6

Medium

4

Medium

4

Low

6

Medium

4

Low

6

Low

6

Low

6

High

2

Low

6

Low

6

High

2

Page 76 of 132

ADA Review of Existing Buildings - Summary
Building:
Aquatic Center
Address:
2605 Augusta Boulevard
Facility Impact:
High
Date:
10/26/2018
Parking
Issue 1.2
Possible Solution
Issue 1.4

East most accessible space does not have access aisle
Reconfigure when parking lot is sealed and striped again
Accessible spaces are striped at 9' spaces with 4' access instead of minimum 8'
space and minimum 5' aisle
Reconfigure when parking lot is sealed and striped again
Possible Solution
Slope of accessible spaces and access aisles is steeper than 1:48 (2.5% ̶ 3.5%)
Issue 1.8
Resurface portion of parking lot
Possible Solution
Exterior Accessible Route
Trip hazard from asphalt to concrete
Issue 1.13
Install ramp or cut concrete between asphalt and concrete to the west of the
Possible Solution
service drive to the pool area.
Cross slope is steeper than 1:48 (4.5%)
Issue 1.18
Possible Solution
Remove concrete walk area and replace at 1.5% cross slope
Curb ramp does not exist where route crosses a curb
Issue 1.19
Install ramp or cut concrete between asphalt and concrete to the west of the
Possible Solution
service drive to the pool area.
Interior Doors
No steeper than 1:48 slope on both sides of the door is allowed. The door
Issue 2.40
between the Lobby and Pool area has a 5.0% running slope.
This is only an issue if this door is closed during operation hours.
Possible Solution
Benches - in locker rooms
Bench seats in Men's and Women's locker rooms are to be between 20-24" wide
Issue 2.70
and 17"-19" high. Existing benches measured 15" in width and 16" in height.
Replace benches or add a compliant bench
Possible Solution
Sales and Service Counter
Sales counter in lobby is too high. Measured 42" when max. height is 36".
Issue 2.76
Modify counter to include accessible section.
Possible Solution
Toilet Rooms / Locker Rooms
Hooks in Men's and Women's are greater than 48" above the floor.
Issue 3.20
Install hook in clear area between 15"-48" above the floor.
Possible Solution
Pipes below the sinks in the Men's and Women's are not configured or insulated
Issue 3.26
to protect against contact.
Install insullation or other protection against contact.
Possible Solution
Back grab bars in both Men's and Women's are 10" not 12" from the toilet to the
Issue 3.34
side wall.
Possible Solution
Reconfiguring grab bars only required if bathroom is remodeled.
Issue 3.37
Flush control is not on the open side of the toilet in the Men's
Possible Solution
Move control
Issue 3.43
Stall doors in Men's and Women's are not self-closing.
Possible Solution
Install closers / replace doors.
Issue 3.49 - 3.50
If the toilet is floor mounted, the stall should be 59" deep. The Men's and
Women's are 58".

Priority
Effort
Low

Score
9

Low

9

High

3

Medium

6

High

3

Medium

6

High

3

Low

9

High

3

Low

9

Low

9

High

3

High

3

High

3

High

3

Page 77 of 132

Possible Solution

There is room to move the door out 1".

Page 78 of 132

ADA Review of Existing Buildings - Summary
Building:
Bait House
Address:
6440 River Road
Facility Impact:
Medium
Date:
3/17/2019
Priority Parking
LM Issue 1.8
Possible Solution
Entrance
MM Issue 1.38

SM

SM
SM
LM
LM
LM
MM
LM

MM
MM
MM

Possible Solution
Issue 1.46
Possible Solution
Toilet Room
Issue 3.8
Possible Solution
Issue 3.12
Possible Solution
Issue 3.19
Possible Solution
Issue 3.28
Possible Solution
Issue 3.33
Possible Solution
Issue 3.36
Possible Solution
Issue 3.38
Possible Solution
Public Telephone
Issue 4.11
Possible Solution
Issue 4.13-4.17
Possible Solution
Issue 4.20
Possible Solution

Priority
Effort
High

Score
2

Slope of accessible path between bait shop entrance and the shelter area is
steeper than 1:48 (2.5% -3.5%). The path around the other side appears to be
compliant.
Alter path to create a compliant slope.
Door takes less than 5 seconds to close (2.0 seconds).
Adjust or replace closer

Medium

4

Low

6

Threshold is no more than 3/4 inch high with the top 1/2 inch not beveled.
Rework threshold on door interior to be compliant.
Restroom door takes less than 5 seconds to close (4.7 seconds).
Adjust closer for restroom door.
The reflective surface of the mirror over the lavatory is higher than 40" (48").
Lower mirror or add another mirror.
Soap dispenser is greater than 48" above the floor (52").
Lower dispenser.
Side grab bar is less than 42" long (18").
Installing a longer side grab bar may not be practical.
Flush controls require greater than 5 lbf to operate (8 lbf).
Adjust flush control.
Toilet paper dispenser is not between 7" and 9" from the front of the toilet to
the centerline of the dispenser (0").
Relocate toilet paper dispenser if practical.

Low

6

Low

6

High

2

High

2

High

2

Medium

4

High

2

Medium

4

Medium

4

Medium

4

Slope of accessible spaces and access aisles is steeper than 1:48 (2.5% ̶ 3.5%)
Resurface portion of parking lot

Highest operable part of the telephone in the shelter is higher than 48" (56").
Lower the phone.
No volume control, not identified by a pictogram, not TTY, etc.
May need different model telephone.
Fire alarm systems need both visual and audible signals. No system detected.
Update/install fire alarm system to have flashing lights and audible signals.

Page 79 of 132

ADA Review of Existing Buildings - Summary
Building:
Community Arts Center
Address:
411 Wessel Drive
Facility Impact:
High
Date:
12/28/2018
Parking
Signs at accessible spaces are less than 60" to bottom of sign (50").
Issue 1.10
All signs should be replaced and add the $250 fine sign.
Possible Solution
There is a second space that could be signed van accessible.
Issue 1.11
Add van accessible sign.
Possible Solution
Exterior Accessible Route
Path from park side to senior entrance and path from park side with handrail
Issue 1.17
are not accessible due to running slope and lack of proper handrails.
Paths should be reconstructed in the future with proper slopes and rails if needed.
Possible Solution
There is an accessible path to both of the entrances on the park side so this is not
an immediate need.
The entrance from the large parking lot should have a sign indicating where the
Issue 1.39
accessible entrance is.
Add sign pointing to accessible entrance (behind a pillar).
Possible Solution
Elevators
The star indicating where to get out to reach outside takes you to the service
Issue 2.31
corridor instead of the lobby. Level 3 should be better secured from the public
both by elevator and by stairs. The basement level says employees only but
public functions occur on that level.
Modify elevator labeling for floors and restrict access.
Possible Solution
Signs
Lobby sign from service corridor is not tactile.
Issue 2.38
Install tactile sign.
Possible Solution
Interior Doors
Interior doors cannot be opened using 5 pounds of force maximum.
Issue 2.45
Adjust or replace closers for almost all interior doors. Recommend this is reviewed
Possible Solution
throughout the building.
Interior doors take less than 5 seconds to close.
Issue 2.46
Adjust or replace closers for almost all interior doors. Recommend this is reviewed
Possible Solution
throughout the building.
Seating - Theatre
5 Wheelchair spaces are required for theatre along with companion seating.
Issue 2.52-2.53
Row E reserves 4 seats for wheelchairs which may only accommodate 2
wheelchair spaces and could encroach on the aisle.
Recommend reviewing seating policy for accessible seating to make sure enough
Possible Solution
spaces are provided and dispersed as much as possible.
If standing by the audience is expected, the seats in front of accessible spaces in
Issue 2.55
Row E should also be removed.
Recommend reviewing seating policy for accessible seating.
Possible Solution
Sales and Service Counter
Several sales and service counters are too high. Max. height is 36".
Issue 2.76
Modify counters that are too high. Children's room is 38", Café counter is 40",
Possible Solution
Kitchen service counter is 40" (Lobby counter and Senior counter are okay).

Priority
Effort
Low

Score
9

Low

9

High

3

Low

9

High

3

Low

9

Medium

6

Medium

6

Low

9

Low

9

High

3

Page 80 of 132

Toilet Rooms
Issue 3.11
Possible Solution
Issue 3.12
Possible Solution
Issue 3.20
Possible Solution
Issue 3.28
Possible Solution
Issue 3.29
Possible Solution
Issue 3.43
Possible Solution
Issue 3.44
Possible Solution

Upstairs and downstairs bathrooms require greater than 5 lbf to open. Upstairs is
14 lbf and downstairs is 15 lbf. Unisex is 10 lbf.
Adjust or replace closers for all interior restroom doors.
All restroom doors take less than 5 seconds to close (between 2 and 3 seconds).
Adjust or replace closers for all interior restroom doors.
Hooks in unisex restroom are greater than 48" above the floor.
Install second hook in clear area between 15" ̶ 48" above the floor.
Soap dispenser in upstairs restroom is higher than 44" when over sink (47").
Could be moved to an easier to access location, similar to in the downstairs.
Towel dispensers in upstairs and downstairs restrooms are higher than 44" when
over sink (48").
Could replace towel dispensers not over sink with automatic dispensers in both
upstairs and downstairs restrooms.
Stall doors in upstairs and downstairs restrooms are not self-closing.
Install closers / replace doors.
Stall doors in upstairs and downstairs restrooms do not have door pulls on inside.
Add door pulls on the inside of stall doors.

Medium

6

Medium

6

High

3

High

3

High

3

High

3

High

3

Page 81 of 132

ADA Review of Existing Buildings - Summary
Building:
Elisha Morgan
Address:
6181 Ross Road
Facility Impact:
Low
Date:
3/29/2019
Parking
Issue 1.3/1.5
Possible Solution

No space is van accessible
Reconfigure when parking lot is sealed and striped again to add a van accessible
space where the parking joins the sidewalk. This will also keep that walk from
being blocked by parked cars. Will also require an additional piece of sidewalk.
Issue 1.8
Slope of accessible spaces and access aisles is steeper than 1:48 (3.4%)
Possible Solution
Resurface portion of parking lot
Issue 1.9
Access aisles are blocked by parking.
Possible Solution
See Issue 1.3/1.5, add sidewalk block and stripe out space closer to building.
May want to stripe out space in front of pavers for loading area. Not an ADA issue.
Issue 1.10
Signs are not 60" above the ground (49").
Possible Solution
All signs need raised. Need signs for a new space by sidewalk.
Issue 1.11/1.12
Space not labeled as van accessible needs a sign added.
Possible Solution
Restripe parking and add van accessible sign as needed.
Exterior Accessible Route
Issue 1.37/1.39/1.40 Only accessible entrance is the back.
Possible Solution
Add sign at the accessible entrance and add sign on a post directing pedestrians
from the parking lot to the accessible entrance.
Note: Existing firearm sign is not ledgible.
Issue 1.43
Threshold is no more than 3/4 inch high with the top 1/2 inch not beveled.
Possible Solution
Rework threshold to be compliant.
Issue 1.44
Door handle and lock are not accessible.
Possible Solution
Replace hardware.
Interior Doors
Issue 2.38
Interior rooms do not have tactile signs.
Possible Solution
Probably not appropriate except for downstairs restrooms.
Issue 2.40
Door from kitchen opening is less than 32" (31"). Also the opening is partially
obstructed by the refrigerator.
Possible Solution
Remove/reconfigure obstructions.
Issue 2.43
Interior door hardware is non compliant.
Possible Solution
Doors are left open.
Toilet Rooms / Locker Rooms
Issue 3.5
Tactile signs for downstairs restrooms are needed.
Possible Solution
Add tactile signs.
Issue 3.9
Restroom door hardware is non compliant.
Possible Solution
Replace door hardware for downstairs restrooms.
Issue 3.12
Men's and Women's doors take less than 5 seconds to close (3.5/4.0 seconds).
Possible Solution
Adjust closers
Issue 3.19
The reflective surface of the mirror over the lavatory is higher than 40" (47").
Possible Solution
Lower mirror or add another mirror.
Hooks in Men's and Women's are greater than 48" (60") above the floor.
Issue 3.20
Install hook in clear area between 15" ̶ 48" above the floor.
Possible Solution
Issue 3.27
Sink fixtures can be operated without tight grasping but are not ideal for
accessibility.

Priority
Effort
Low

Score
3

High

1

Low

3

Medium

2

Low

3

Low

3

Medium

2

Medium

2

High

1

High

1

High

1

Low

3

Medium

2

Low

3

High

1

High

1

High

1

Page 82 of 132

Possible Solution
Issue 4.20
Possible Solution

May want to change out faucet hardware.
Fire alarm systems need both visual and audible signals.
Update fire alarm system to have flashing lights and audible signals.

Medium

2

Page 83 of 132

ADA Review of Existing Buildings - Summary
Building:
Fire Station #1 - Nilles Road
Address:
375 Nilles Road
Facility Impact:
Low
Date:
12/3/2018
Priority Parking
SL
Issue 1.7
Possible Solution
ML
Issue 1.10
Possible Solution
Issue 1.12
LL
Possible Solution
Curb Ramp
Issue 1.23
Possible Solution
Entrance
Issue 1.42
Possible Solution
Issue 1.44
LL

SL

ML

SL
SL

SL
SL

SL
ML
LL
LL

LL
LL

Possible Solution
Issue 1.46
Possible Solution
Signs
Issue 2.38
Possible Solution
Interior Doors
Issue 2.45
Possible Solution
Issue 2.46
Possible Solution
Toilet Rooms
Issue 3.5
Possible Solution
Issue 3.9
Possible Solution
Issue 3.11
Possible Solution
Issue 3.12
Possible Solution
Issue 3.20
Possible Solution
Issue 3.26
Possible Solution
Issue 3.29
Possible Solution
Issue 3.37
Possible Solution

Effort
Low

Priority
Score
3

Medium

2

High

1

High

1

Low

3

No tactile sign for the meeting room.
Install tactile sign with raised letters, contrasting color from background, Braille.

Medium

2

Doors on both end of meeting room require greater than 5 lbf to open (6 lbf).
Adjust closers
Door from entrance to meeting room closers faster than 5 seconds (2.5 sec).
Adjust closer

Low

3

Low

3

No tactile sign for the men's and women's restrooms.
Install tactile sign with raised letters, contrasting color from background, Braille.
Door is not equipped with hardware that is operable with one hand and does not
require tight grasping, pinching, or twisting of the wrist. (Men and Women)
Replace door hardware.
Doors on both men's and women's require greater than 5 lbf to open (6 lbf).
Adjust closers
Men's and Women's doors take less than 5 seconds to close (4.0 seconds).
Adjust closers
No hooks in Men's. Women's is greater than 48" above the floor.
Install hooks in clear area between 15" ̶ 48" above the floor.
Pipes below the sinks in the Men's and Women's are not configured or insulated
to protect against contact.
Install insullation or other protection against contact.
Force required to operate hand dryers is greater than 5 lbf (6 lbf).
Adjust dryers in Men's and Women's.
Flush control is not on the open side of the toilet in the Women's
Move control or install automatic controls.

Low

3

Low

3

Low

3

Medium

2

High

1

High

1

High

1

High

1

Access aisles are marked out but not with transverse lines.
Add transverse lines when parking lot is sealed and striped again
Signs are less than 60" above ground (49" and 55").
Reset posts/raise signs
Accessible parking is not on the closest accessible route.
Parking is still relatively close and may be on the most practical direct route.
No level landing area at the top of the ramp, 1:48 or less (4.8%).
Reconfigured in April of 2019.
No level landing area at the entrance, 1:48 or less (4.8%).
Reconfigured in April of 2019.
Door is not equipped with hardware that is operable with one hand and does not
require tight grasping, pinching, or twisting of the wrist.
There is a button for assistance. Could replace door.
Door takes less than 5 seconds to close (3.0 seconds).
Adjust closer

Page 84 of 132

ADA Review of Existing Buildings - Summary
Building:
Route 4 Fire Station #2
Address:
6540 Dixie Highway
Facility Impact:
Low
Date:
11/14/2018
Priority Parking
SL
Issue 1.8
Possible Solution

ML

SL

LL

LL
SL

LL
LL
LL

Issue 1.10
Possible Solution
Entrance
Issue 1.46
Possible Solution
Signs
Issue 2.38
Possible Solution
Interior Doors
Issue 2.45
Possible Solution
Issue 2.46
Possible Solution
Toilet Rooms
Issue 3.11
Possible Solution
Issue 3.12
Possible Solution
Issue 3.29
Possible Solution

LL

Issue 3.34
Possible Solution

Effort
Low

Priority
Score
3

Medium

2

Exterior door takes less than 5 seconds to close (3.0 seconds).
Adjust closers.

Low

3

No signs on permanent rooms.
Consider tactile signs for the conference room at a minimum.

High

1

Conference room door takes over 5 pounds of force to open (12 lbf).
Adjust closers or install lighter doors.
Conference room door closes in less than 5 seconds (3.5 sec).
Adjust closers or install lighter doors.

High

1

Low

3

Door on Women's restroom takes greater than 5 lbf to open (8 lbf)
Adjust handle so that it can be opened with less force.
Doors on Men's and Women's do not have closers.
Consider closers on restroom doors.
Towel dispenser is higher than 48" above floor (54") and may require tight
grasping, pinching, or twisting of the wrist to operate towel feed.
Install accessible towel dispensers (Men's and Women's) no more than 48" above
the floor.
Back grab bars are less than 12" from the centerline of the toilet to the wall.
Reconfiguring grab bars only required if bathroom is remodeled.

High

1

High

1

High

1

High

1

Slope of accessible spaces and access aisles is steeper than 1:48 (5.7%)
Restripe parking lot to mark out two spaces and add a single van accessible space
perpendicular to the building, directly in front of the entrance along the right side
of the existing curb.
Bottom of sign is not 60" minimum above the ground (41")
Relocate sign to relocated accessible space to remedy this.

Page 85 of 132

ADA Review of Existing Buildings - Summary
Building:
Winton Fire Station #3
Address:
6118 Winton Road
Facility Impact:
Low
Date:
3/28/2019
Priority Parking
SL
Issue 1.2-1.5
Possible Solution
SL
Issue 1.7
Possible Solution
SL
SL

SL
SL

Issue 1.10-1.11
Possible Solution
Issue 1.12
Possible Solution
Entrance
Issue 1.37
Possible Solution
Issue 1.39
Possible Solution

SL

ML

ML
LL

Issue 1.46
Possible Solution
Toilet Rooms
Issue 3.2
Possible Solution
Issue 3.5
Possible Solution
Issue 3.37
Possible Solution

Effort
Low

Priority
Score
3

Low

3

Low

3

Low

3

Main entrance is not accessible.
Make the side door the accessible entrance.
The front door does not have a sign indicating that the side is the accessible
entrance.
Add a sign directing people to the accessible entrance on the side.
Add a doorbell to the side entrance.
Door takes less than 5 seconds to close (3.0 seconds).
Adjust closer

Low

3

Low

3

Low

3

No sign at the inaccessible restrooms providing direction to the accessible
restrooms.
Add sign with arrow pointing to accessible restrooms.
Tactile sign is located on a door without a closer.
Move sign to the side or add a closer on the door.
Flush control is not on the open side of the toilet.
Move control or install automatic controls.

Medium

2

Medium

2

High

1

Accessible space is not signed and marking is barely able to be read.
Create a van accessible space near side entrance.
Access aisles need marked out with transverse lines.
Add transverse lines when parking lot is sealed in front of the side door and
adjacent to what will be the van accessible space.
No signs for accessible space.
Add Sign with van accessible and fine on a precast base.
Accessible parking is not on the closest accessible route.
Reconfigure parking with accessible space next to side entrance.

Page 86 of 132

ADA Review of Existing Buildings - Summary
Building:
Grange Shelter and Restrooms
Address:
268 Joe Nuxhall Way
Facility Impact:
Medium
Date:
11/30/2018
Priority Parking
SM Issue 1.2
Possible Solution
SM Issue 1.3
Possible Solution

SM

MM

MM

MM

LM
SM
LM
LM
LM

LM

There are not enough accessible spaces in the west lot.
Reconfigure both east and west lots when parking lot is sealed and striped again.
Should be a van accessible spaces in each lot.
Reconfigure both east and west lots when parking lot is sealed and striped again.
In east lot, eliminate one space to make two van accessible with an unloading
space adjacent to an accessible access to the shelter.
Issue 1.5
Accessible spaces are striped at 9' spaces with 5' aisle instead of minimum 11'
space and minimum 5' aisle
Possible Solution
Reconfigure both east and west lots when parking lot is sealed and striped again.
Issue 1.9
Access aisle for the east lot does not adjoin an accessible route.
Possible Solution
Add a paved accessible path from the east lot to the shelter, possibly along the
playground edge. Reconfigure both east and west lots when parking lot is sealed
and striped again.
Issue 1.10-1.11
Accessible spaces are not identified properly by signage. Signs are not 60" above
the ground (41").
Possible Solution
No signs in the west lot. No van accessible sign in the east lot.
Exterior Accessible Route
Issue 1.13
Route from east lot to the shelter needs to be paved.
Possible Solution
Add a paved accessible path from the east lot to the shelter, possibly along the
playground edge. Reconfigure both east and west lots when parking lot is sealed
and striped again.
Toilet Rooms
Issue 3.5
Signs are not mounted on the latch side (or push side) of the door.
Possible Solution
Signs were not placed on the latch side because of building material.
Issue 3.12
Both restroom doors takes less than 5 seconds (3 sec) to close.
Possible Solution
Hinges are self closing, may require adjustment or the addition of a closer.
Issue 3.19
The reflective surface of the mirror over the lavatory is higher than 40" (42").
Possible Solution
Lower mirror or add another mirror.
Issue 3.37
Flush control is not on the open side of the toilet in either restroom.
Possible Solution
Move controls in both restrooms.
Issue 3.38
Toilet paper dispenser is not between 7" and 9" from the front of the toilet to
the centerline of the dispenser (12").
Possible Solution
Relocate toilet paper dispensers in both restrooms.
Drinking Fountains
Issue 4.1-4.2
Drinking fountain is oriented incorrectly for a wheelchair approach.
Possible Solution
Fountain would need to be pulled out of nook area and away from the wall.

Effort
Low

Priority
Score
6

Low

6

Low

6

Medium

4

Medium

4

Medium

4

High

2

Low

6

High

2

High

2

High

2

High

2

Page 87 of 132

ADA Review of Existing Buildings - Summary
Building:
Harbin Park (Shelters and Restrooms)
Address:
1300 Hunter Road
Facility Impact:
Medium
Date:
12/7/2018
Priority Parking
SM Issue 1.2
Possible Solution
LM Issue 1.8

SM

MM
SM

MM

LM

LM

LM

May want to reconfigure spaces in parking area for upper restroom.
Reconfigure when parking lot is sealed and striped again.
Slope of the two accessible spaces closest to Shelter #2 have a slope greater than
1:48 (3%).
Reconfigure when parking lot is sealed and striped again.
Possible Solution
Accessible spaces are striped at 9' spaces with 5' access instead of minimum 8'
Issue 1.5
space and minimum 5' aisle
Reconfigure both east and west lots when parking lot is sealed and striped again.
Possible Solution
Issue 1.10
Accessible spaces throughout park have signs that are not 60" above the ground.
Possible Solution
Adjust sign heights. Signs at Stone Shelter need replaced and add $250 fine sign.
Issue 1.11
Accessible spaces throughout park are not labled van accessible.
Possible Solution
Add van accessible signs at van accessible spaces.
Exterior Accessible Route
Trip hazard at shelter #2. Poor condition/trip hazard at the bridge leading to
Issue 1.13
lower restrooms.
Make pavement repairs to asphalt.
Possible Solution
Path to upper restroom greater than 5% (7.0%). Path to lower shelters greater
Issue 1.17
than 5% (6.2%).
Modify paved paths.
Possible Solution
Toilet Rooms
Upper restrooms are not compliant and scheduled for replacement. Lower
Issue 3.1
restrooms are not compliant and should either be signed at the parking lot and
the building as non compliant or be renovated.
Replace upper restrooms. Renovate lower restrooms or sign as non-compliant.
Possible Solution
Drinking Fountains
Drinking fountains at restrooms need replaced. Drinking fountain near shelter #2
Issue 4.1-4.2
is not accessible. Drinking fountain near lower shelters is accessible but may
need adjusted.
Install accessible fountain at new restroom in 2020.
Possible Solution

Effort
Low

Priority
Score
6

High

2

Low

6

Medium

4

Low

6

Medium

4

High

2

High

2

High

2

Page 88 of 132

ADA Review of Existing Buildings - Summary
Building:
Huffman Shelters and Restrooms
Address:
2100 John Gray Road
Facility Impact:
Medium
Date:
11/30/2018
Priority Parking
SM Issue 1.10-1.11
Possible Solution
LM Issue 1.17
Possible Solution
Toilet Rooms
SM Issue 3.5
Possible Solution
SM Issue 3.12
Possible Solution
LM Issue 3.19
Possible Solution
LM Issue 3.20
Possible Solution
LM Issue 3.28
Possible Solution
LM Issue 3.33
Possible Solution
LM Issue 3.38

LM
SM

Possible Solution
Issue 3.43
Possible Solution
Issue 4.5
Possible Solution

Bottom of the sign is less than 60" above the ground (55").
Install a new sign with a $250 fine sign and a van accessible sign.
Slope from parking lot to restrooms / shelter is greater than 5% (7.3%).
Treated the slope as a ramp. May need a landing area midway.
No tactile signs, appear to have been removed.
Add tactile signs.
Both restroom doors takes less than 5 seconds (2.5 sec for Womens) to close.
Adjust closers.
The reflective surface of the mirror over the lavatory is higher than 40" (41").
Lower mirror or add another mirror.
Coat hook is not between 15" and 48" above the floor (55").
Lower hook or add second hook.
Soap dispenser is greater than 48" above the floor (52").
Lower dispenser.
Side grab bar is greater than 12" from the back wall (13").
Adjust side grab bars.
Toilet paper dispenser is not between 7" and 9" from the front of the toilet to
the centerline of the dispenser (4").
Relocate toilet paper dispensers in both restrooms.
Stall doors are self closing but need adjustment to close.
Adjust stall doors to be self closing.
Drinking fountain requires greater than 5 lbf to activate (7 lbf).
Adjust controls.

Effort
Low

Priority
Score
6

High

2

Low

6

Low

6

High

2

High

2

High

2

High

2

High

2

High

2

Low

6

Page 89 of 132

ADA Review of Existing Buildings - Summary
Building:
Justice Center
Address:
5230 Pleasant / 675 Nilles
Facility Impact:
High
Date:
1/4/2019
Priority Parking
SH
Issue 1.2
Possible Solution
SH

SH
LH
MH
SH

MH

MH

SH

MH

MH

MH

LH
LH

LH

Needs an additional space at Courts
Take two spaces at courts adjacent to existing accessible parking and stripe one
with transverse lines and make the other a van accessible space.
Issue 1.3
Needs a van accessible space at Courts
Take two spaces at courts adjacent to existing accessible parking and stripe one
Possible Solution
with transverse lines and make the other a van accessible space.
Non van spaces need to be at least 8' with 5' accessible. At Police, one is 9' and 3'.
Issue 1.4
Possible Solution
Restriping may need to take another space and turn this into van accessible.
Issue 1.8
Slope of accessible parking and access aisles is steeper than 2% (4.7%).
Possible Solution
Requires mill and overlay adjustments at both Police and Courts.
Issue 1.10
Signs are not 60" above the ground (44").
Possible Solution
All signs need raised.
Spaces are not labeled as van accessible
Issue 1.11
Restripe parking and add van accessible signs as needed.
Possible Solution
Exterior Accessible Route
Issue 1.20
Curb ramp at courts is greater than 8.3% (8.8%).
Possible Solution
Regrade curb ramp at Courts. Brick needs replaced with plastic at both PD and
Courts.
Entrance
Issue 1.46
Entrance door at PD and main door at Courts take less than 5 seconds to close
(3.0 and 2.5 seconds, respectively).
Possible Solution
Add automatic buttons for the public at the front doors for this building.
Issue 1.49
Mat not securely attached to floor.
Possible Solution
Remove or replace mats.
Signs
Issue 2.38
Permanent rooms should have tactile signs, only the restrooms (and electrical
room at Courts) currently have tactile signs.
Possible Solution
Install tactile signs.
Interior Doors
Issue 2.45
Interior doors need to be able to be opened using 5 pounds of force maximum.
Possible Solution
Interior PD door is good example of compliant door.
Courtroom A and B doors require 9.5 lbf or greater.
Main interior door for Courts requires 6.5 lbf.
Issue 2.46
Interior doors take less than 5 seconds to close.
Possible Solution
Adjust or replace closers for main interior door for Courts and recheck Courtrooms.
Courtroom A and B doors take 4.0 to 5.5 seconds.
Main interior door for Courts takes 3.0 seconds.
Sales and Service Counter
Issue 2.71
Service counter max. height is 36".
Possible Solution
Counter at Courts entrance is too high but may not need to meet this requirement.
Issue 2.75
If there is more than one check-out, accessible line should have a sign with the
International Symbol of Accessibility.
Possible Solution
Counter at Courts entrance is too high but may not need to meet this requirement.
Issue 2.76
Service counter max. height is 36" (PD counters are 42").
Possible Solution
Counters at PD in lobby and entry are not compliant and would need to be
reconfigured.
Toilet Rooms

Effort
Low

Priority
Score
9

Low

9

Low

9

High

3

Medium

6

Low

9

Medium

6

Medium

6

Low

9

Medium

6

Medium

6

Medium

6

High

3

High

3

High

3

Page 90 of 132

MH

SH
LH
LH
LH

MH
MH
MH

Issue 3.11
Possible Solution
Issue 3.12
Possible Solution
Issue 3.29
Possible Solution
Issue 3.37
Possible Solution
Issue 3.38
Possible Solution
Public Telephone
Issue 4.10
Possible Solution
Issue 4.14
Possible Solution
Issue 4.15-4.19
Possible Solution

PD and Courts restrooms require greater than 5 lbf to open. PD is 8.5 lbf and
Courts is 14 lbf.
Adjust or replace closers for all interior restroom doors.
PD restroom doors take less than 5 seconds to close (4 seconds).
Adjust or replace closer.
PD towel dispensers are at 48" and may pose some difficulty for accessibility.
Could replace towel dispensers with automatic dispensers in PD.
Flush control in PD unisex restroom is not on open side of the restroom.
Move control.
Toilet paper dispenser at PD is 0" from the front of the toilet (needs to be 7 to 9").
Move toilet paper dispenser.

Medium

6

Low

9

High

3

High

3

High

3

No clear space around public phone in PD lobby.
Move phone or provide accessible clear space 30" by 48".
Volume control is not identified by a pictogram.
May need different model telephone.
TTY device not provided (text based communication).
Provide TTY device and appropriate signage.

Medium

6

Medium

6

Medium

6

Page 91 of 132

ADA Review of Existing Buildings - Summary
Building:
Library
Address:
1485 Wessel Drive
Facility Impact:
High
Date:
3/28/2019
Priority Parking
LH
Issue 1.8
Slope of accessible spaces and access aisles is steeper than 1:48 (5.3%)
Possible Solution
Resurface portion of parking lot
MH
Issue 1.10
Signs at accessible spaces are less than 60" to bottom of sign (48").
Possible Solution
All signs should be replaced with standard signs and add the $250 fine sign.
SH
Issue 1.11
All 4 accessible spaces should be signed van accessible.
Possible Solution
Add van accessible signs.
Exterior Accessible Route
LH
Issue 1.18
Path from park side to the accessible entrance is greater than 1:48 (3.6%).
Possible Solution
Ramp needs reconfigured along the existing wall to achieve proper slope.
MH
Issue 1.19-1.23
Need curb ramps installed at both locations where van accessible spaces are
located.
Possible Solution
Install two compliant curb ramps.
LH
Issue 1.28
Path from park side to the accessible entrance is greater than 1:48 (10.5%).
Possible Solution
Ramp needs reconfigured along the existing wall to achieve proper slope.
LH
Issue 1.31
Handrail on the park side of the library is not between 34 ̶ 38" (32').
Possible Solution
Reconfigure/replace handrail.
LH
Issue 1.35
Handrail on the park side of the library does not extend 12" horizontally beyond
the top and bottom of the ramp.
Possible Solution
Reconfigure/replace handrail.
MH
Issue 1.38
Main entrance from Waterford side should have a curb ramp.
Possible Solution
Reconfigure concrete to add a ramp.
Signs
MH
Issue 2.38
Some permanent rooms do not have tactile signs (storage, study room, etc.).
Possible Solution
Install tactile signs for permanent rooms.
Sales and Service Counter
SH
Issue 2.75
There should be a sign with the International Symbol of Accessibility for the
check out area that is accessible.
Possible Solution
Add sign or sticker for the accessible checkout aisle/area.
The online catalog at entrance requires standing and using the other computers
may require an additional step than what those who can stand are required.
Toilet Rooms
SH
Issue 3.11
Restrooms require greater than 5 lbf to open (approx. 8 lbf).
Possible Solution
Adjust or replace closers as needed for all interior restroom doors.
LH
Issue 3.19
Mirrors' reflective surface is greater than 40" above the floor (42").
Possible Solution
Adjust mirror height for all restrooms as needed.
LH
Issue 3.20
Hooks in restrooms are greater than 48" above the floor (58").
Possible Solution
Lower or add hook in clear area between 15" ̶ 48" above the floor.
LH
Issue 3.43
Stall doors are not self-closing.
Possible Solution
Install closers / replace doors on stalls as needed.
LH
Issue 3.44
Stall doors do not have door pulls on inside.
Possible Solution
Add door pulls on the inside of stall doors.

Effort
High

Priority
Score
3

Medium

6

Low

9

High

3

Medium

6

High

3

High

3

High

3

Medium

6

Medium

6

Low

9

Low

9

High

3

High

3

High

3

High

3

Page 92 of 132

ADA Review of Existing Buildings - Summary
Building:
Municipal Building
Address:
5350 Pleasant Avenue
Facility Impact:
High
Date:
12/27/2018
Priority Parking
MH
Issue 1.10
Bottom of sign is not 60" minimum above the ground (43")
Possible Solution
Replace post in order to raise signs.
Exterior Accessible Route
MH
Issue 1.20
Running slope of ramp on north side of porch is greater than 8.3% (10.2%).
Modify concrete and asphalt ramp on the north side of the porch.
Possible Solution
Main entrance accessibility likely requires exterior door openers.
MH
Issue 1.37
Install automatic door openers.
Possible Solution
Only one public entrance.
SH
Issue 1.39
Should install employee entrance only sign near parking lot for second entrance.
Possible Solution
Entrance
SH
Issue 1.46
Doors takes less than 5 seconds to close (3.8 ̶ 4.6 seconds).
Possible Solution
Adjust closers.
SH
Issue 1.47
Interior doors take less than 5 seconds to close (2.5 ̶ 3.0 seconds).
Possible Solution
Adjust closers.
Interior Accessible Route
MH
Issue 2.8
Lifepak unit protrudes at 32" high but is near pillar.
Possible Solution
Unit may need adjusted. Phone may also need adjusted, see later section.
SH
Issue 2.38
Tactile signs wall mounted for permanent rooms are higher than 60" (64"). No
signs for Council Chambers.
Possible Solution
Adjust signage, add Council Chambers signage.
Interior Doors
SH
Issue 2.43
Conference room A has a knob that requires tight grasping.
Possible Solution
Replace door knob for Conference room A.
SH
Issue 2.45
Conference room A requires 8 lbf to open, Council Chambers doors 5.8-9.9 lbf.
Possible Solution
Adjust, remove or replace closers for conference room A and Council Chambers.
Conference room A and Council Chambers doors take less than 5 seconds to close
SH
Issue 2.46
(2.5-4 seconds).
Adjust, remove or replace closers for conference room A and Council Chambers.
Possible Solution
Seating
SH
Issue 2.52-2.53
Council Chambers requires 4 wheelchair spaces dispersed to allow choices.
Possible Solution
Remove some chairs to allow for wheelchair spaces.
Seating - Reception Areas
LH
Issue 2.68
Utility Billing does not have a 36" by 48" space for wheelchair waiting.
Possible Solution
Reconfigure waiting area to allow for wheelchair space.
Service Counters
LH
Issue 2.76
Utility Billing and main counters are not accessible.
Possible Solution
Reconfigure counters to 36" high by 36" long.
Toilet Rooms
SH
Issue 3.2
No signs at inaccessible restrooms giving directions to accessible toilet room.
Possible Solution
Install signs on inaccessible restrooms.
SH
Issue 3.9
Lock requires pinch and twist to operate.
Possible Solution
Replace hardware with different lock style that doesn't require tight grasping.
MH
Issue 3.25
Plumbing sticks out too far for adequate toe clearance.
Possible Solution
Reconfigure plumbing.
MH
Issue 3.26
Pipes below the sink are not insulated or otherwise configured to protect against
contact.
Possible Solution
Reconfigure plumbing.

Priority
Effort
Score
Medium
6

Medium

6

Medium

6

Low

9

Low

9

Low

9

Medium

6

Low

9

Low

9

Low

9

Low

9

Low

9

High

3

High

3

Low

9

Low

9

Medium

6

Medium

6

Page 93 of 132

LH
LH
LH

LH

LH
LH
LH
LH

Issue 3.28
Possible Solution
Issue 3.30
Possible Solution
Issue 3.37
Possible Solution
Drinking Fountains
Issue 4.6
Possible Solution
Public Telephone
Issue 4.11
Possible Solution
Issue 4.12
Possible Solution
Issue 4.14
Possible Solution
Issue 4.15-4.19
Possible Solution

Towel dispenser greater than 48" (49 ̶ 50") and is in path of sink access.
Consider adjusting towel dispenser.
The centerline of the toilet is greater than 18" from the side wall (19").
Relocate toilet.
Flush control is not on the open side of the toilet
Move control

High

3

High

3

High

3

Spout is higher than 36" above floor (37 ̶ 38" for both fountains).
Adjust drinking fountains.

High

3

Highest operable part of the telephone is higher than 48" (52").
Adjust telephone
Leading edge is higher than 27" (31") and protrudes more than 4" (13").
Adjust telephone cabinet.
Volume control is not identified by a pictogram.
May need different model telephone.
TTY device not provided (text based communication).
Provide TTY device and appropriate signage.

High

3

High

3

High

3

High

3

Page 94 of 132

ADA Review of Existing Buildings - Summary
Building:
North Trace
Address:
2605 Augusta Boulevard
Facility Impact:
Medium
Date:
12/28/2019
Priority Parking
SM Issue 1.3, 1.5
Possible Solution
SM

SM

MM

MM

SM

LM

SM
SM
LM
LM
LM
LM
LM
SM
MM

Van accessible space doesn't really have an access aisle
Reconfigure when parking lot is sealed and striped again. Move single space over
to where van space is and consider striping out a space between them.
Access aisles are not marked to discourage parking
Add transverse lines when parking lot is sealed and striped again

Issue 1.7
Possible Solution
Entrance
Exterior door does not take 5.0 seconds to close (back entrance 2.0 seconds)
Issue 1.46
Adjust closer on the back exterior door.
Possible Solution
Interior Accessible Route
AED extends more than 4 inches into circulation path.
Issue 2.7
Relocate AED to less obtrusive location or place permanent fixture below it.
Possible Solution
Signs
Need tactile signs on all permanent rooms.
Issue 2.38
Add tactile signs to permanent rooms other than the restrooms.
Possible Solution
Seating
Need seating or waiting room to accommodate wheelchair space.
Issue 2.64
Keep space clear for wheelchair seating.
Possible Solution
Sales and Service Counter
Sales counter in lobby is too high. Measured 42" when max. height is 36".
Issue 2.76
Modify counter to include accessible section.
Possible Solution
Toilet Rooms
Bathroom doors take greater than 5lbf to open (9 lbf mens and 10 lbf womens)
Issue 3.11
Adjust or replace closers
Possible Solution
Bathroom door closes faster than 5 seconds (2 seconds womens).
Issue 3.12
Adjust or replace closers
Possible Solution
The reflective surface of the mirror over the lavatory is higher than 40" (41").
Issue 3.19
Lower mirror or add another mirror.
Possible Solution
Hooks in Men's and Women's are greater than 48" above the floor (65").
Issue 3.20
Install hook in clear area between 15" ̶ 48" above the floor.
Possible Solution
Soap dispenser is above the sink and higher than 44 inches (47").
Issue 3.28
Lower soap dispenser.
Possible Solution
Flush control is not on the open side of the toilet in the Women's
Issue 3.37
Move control
Possible Solution
Stall doors in Men's and Women's are not self-closing.
Issue 3.43
Install closers / replace doors.
Possible Solution
Stall doors in both restrooms do not have door pulls on inside.
Issue 3.44
Add door pulls on the inside of stall doors.
Possible Solution
Fire alarm systems need both visual and audible signals. System appears to only
Issue 4.20
be visual.
Update fire alarm system to have flashing lights and audible signals.
Possible Solution

Effort
Low

Priority
Score
6

Low

6

Low

6

Medium

4

Medium

4

Low

6

High

2

Low

6

Low

6

High

2

High

2

High

2

High

2

High

2

Low

6

Medium

4

Page 95 of 132

ADA Review of Existing Buildings - Summary
Building:
Nuxhall Pavillion
Address:
Water Works Park on Groh Lane
Facility Impact:
Medium
Date:
1/23/2019
Priority Parking
MM Issue 1.10
Bottom of sign is not 60" minimum above the ground (41")
Replace post in order to raise signs.
Possible Solution
Spaces are not labeled as van accessible
SM Issue 1.11
Restripe parking and add van accessible signs as needed.
Possible Solution
Interior Accessible Route
Tactile signs for restrooms only, other permanent rooms/doors need to be
SM Issue 2.38
labeled with tactile signs.
Add tactile signage for all doors.
Possible Solution
Service Counters
There are three counters, none are accessible.
LM Issue 2.76
Reconfigure one counter to max. 36" high by 36" long.
Possible Solution
Toilet Rooms
Tactile sign at Women's is no longer contrasting colors.
SM Issue 3.5
Install new tactile signs for restrooms.
Possible Solution
SM Issue 3.11
Restroom doors require more than 5 lbf to open (7 lbf for Men's and Women's).
Possible Solution
Adjust or replace closers for both restroom doors.
SM Issue 3.12
Restroom doors close quicker than 5 seconds (1.5 sec for Men's and 2.0 sec for
Women's).
Adjust or replace closers for both restroom doors.
Possible Solution
Hooks in Men's and Women's are greater than 48" above the floor (56").
LM Issue 3.20
Possible Solution
Install hook in clear area between 15" ̶ 48" above the floor.
LM Issue 3.29
Towel dispenser greater than 48" (51") for both restrooms.
Possible Solution
Consider adjusting towel dispenser.
Drinking Fountains
Spout is higher than 36" above floor (38").
LM Issue 4.6
Adjust drinking fountain.
Possible Solution

Priority
Effort
Score
Medium
4
Low

6

Low

6

High

2

Low

6

Low

6

Low

6

High

2

High

2

High

2

Page 96 of 132

ADA Review of Existing Buildings - Summary
Building:
Public Works
Address:
8870 North Gilmore Road
Facility Impact:
Low
Date:
10/24/2018
Priority Parking
LL
Issue 1.8
Slope of accessible spaces and access aisles is steeper than 1:48 (7.3%)
Possible Solution
Resurface portion of parking lot
Issue 1.9
LL
Accessible route is greater than 2% cross-slope near the entrance
Possible Solution
Resurface portion of parking lot
ML
Issue 1.10
Bottom of sign is not 60" minimum above the ground (43")
Possible Solution
Replace post in order to raise signs.
Exterior Accessible Route
LL
Issue 1.17
Running slope of accessible route is greater than 5% (8%).
Possible Solution
Resurface portion of parking lot
Issue 1.37
LL
Main entrance accessibility may require exterior door openers.
Possible Solution
Could install automatic door openers.
SL
Issue 1.39
Only one public entrance.
Possible Solution
Could install employee entrance only sign at second entrance.
Entrance
Door takes less than 5 seconds to close (3.7 ̶ 4.6 seconds).
SL
Issue 1.46
Possible Solution
Adjust closers.
Mat not securely attached to floor.
SL
Issue 1.49
Remove or replace mats.
Possible Solution
Interior Accessible Route
SL
Issue 2.3
Mats on accessible route not securely attached to floor.
Possible Solution
Remove or replace mats.
Toilet Rooms
LL
Issue 3.5
Signs on Men's and Women's are greater than 48" above the floor (61").
Possible Solution
Lower signs on restroom doors.
Issue 3.11
LL
Doors on Men's and Women's take greater than 5 lbf to open (10.9 lbf Men's and
8.5 lbf Women's).
Possible Solution
Adjust closers or install lighter doors.
SL
Issue 3.12
Doors on Men's and Women's close faster than 5 seconds (2.5 sec Men's and
2.1 sec Women's).
Possible Solution
Adjust closers or install lighter doors.
Issue 3.20
LL
Coat hooks on Men's and Women's doors are greater than 15"-48" (61").
Possible Solution
Re-install or add second hook between 15" ̶ 48" above the floor.
Issue 3.29
LL
For sinks less than 20" deep, towel dispenser no higher than 48" above floor
(54" Men's and Women's).
Possible Solution
Re-install towel dispensers (Men's and Women's) no more than 48" above the floor.
Issue 3.34
LL
Back grab bars in both Men's and Women's are 30.5" not 36" long.
Possible Solution
Install new back grab bars at 36" long Men's and Women's.
Issue 3.37
LL
Flush control is not on the open side of the toilet in the Women's
Possible Solution
Move control

Effort
High

Priority
Score
1

High

1

Medium

2

High

1

High

1

Low

3

Low

3

Low

3

Low

3

High

1

High

1

Low

3

High

1

High

1

High

1

High

1

Page 97 of 132

ADA Review of Existing Buildings - Summary
Building:
South Trace - Phalen Center
Address:
2200 John Gray Road
Facility Impact:
High
Date:
11/16/2018
Priority Parking
SH
Issue 1.2
Possible Solution
SH
Issue 1.4-1.7
Possible Solution
MH
Issue 1.8
Possible Solution
MH

MH
MH

MH

MH
MH

SH
SH
LH

SH
LH

SH

LH

LH

SH

6 Accessible spaces required for 200 spaces (7 for 201). Have 6 for 200.
Consider an additional accessible space if needed.
Accessible space widths are not striped properly in lower lot.
Restripe parking lot to mark out accessible spaces properly in lower lot.
Slope of accessible spaces no steeper than 1:48. Upper lot is 4.8%.
Upper lot spaces need repaved to be compliant. Consider moving all accessible
spaces to lower lot since it is the only area adjacent to an accessible route.
Slope of both upper and lower parking accessible routes are too steep at existing
Issue 1.9
locations for accessible spaces.
Consider moving all accessible spaces to lower lot (east side) since it is the only
Possible Solution
area adjacent to an accessible route.
No signs in upper lot, signs in lower lot need redone along with striping.
Issue 1.10-1.11
Redo signs.
Possible Solution
Accessible spaces are not located on the closest accessible route.
Issue 1.12
Consider moving all accessible spaces to lower lot (east side) since it is the only
Possible Solution
area adjacent to an accessible route.
Exterior Accessible Route
Issue 1.13
The only accessible route that meets slope compliance is to the front entrance.
Possible Solution
Move accessible spaces to be adjacent to this route.
Curb Ramps
Issue 1.21
Curb ramp at parking lot has greater than 1:48 cross slope (3.3%).
Possible Solution
Redo 100 sf of walk at ramp and pave adjacent parking area to match.
Issue 1.23
Provide level landing area at the top of the curb ramp (existing is 3.3%).
Possible Solution
Redo 100 sf of walk at ramp and pave adjacent parking area to match.
Entrance
Issue 1.39
Pro shop entrance is not accessible due to maneuvering clearance.
Possible Solution
Label door to pro shop or in advance of pro shop with sign to use front entrance.
Issue 1.40
Pro shop entrance is not accessible due to maneuvering clearance.
Possible Solution
Label door to front entrance with the International Symbol of Accessibility.
Issue 1.42
Both sides of door, ground or floor surface is steeper than 1:48. Outside main
entrance is 2.9%.
Possible Solution
Redo concrete on exterior side of main entrance.
Issue 1.46
Vestibule doors close faster than 5 seconds (3.5 sec, outer & 4.0 sec, inner).
Adjust closers.
Possible Solution
Vestibule doors closer than 48" minimum (45").
Issue 1.47
Replace inner door.
Possible Solution
Signs
Issue 2.38
No signs on the kitchen doors.
Possible Solution
Consider tactile sign for the kitchen doors.
Interior Doors
Issue 2.45
Banquet room doors takes over 5 pounds of force to open (12 lbf).
Adjust closers or install lighter doors.
Possible Solution
Sales & Service Counters
Issue 2.76-2.77
Concessions counter is higher than 36" (42").
Possible Solution
Concessions counter needs to be modified for accessibility.
Toilet Rooms
Issue 3.11
Doors on inside and outside restrooms takes greater than 5 lbf to open (13 lbf

Effort
Low

Priority
Score
9

Low

9

Medium

6

Medium

6

Medium

6

Medium

6

Medium

6

Medium

6

Medium

6

Low

9

Low

9

High

3

Low

9

High

3

Low

9

High

3

High

3

Low

9

Page 98 of 132

SH
LH
LH
LH

LH

Possible Solution
Issue 3.12
Possible Solution
Issue 3.20
Possible Solution
Issue 3.27
Possible Solution
Issue 3.28
Possible Solution
Issue 3.29
Possible Solution

LH
LH

LH

Issue 3.37
Possible Solution
Issue 3.42
Possible Solution
Drinking Fountains
Issue 4.5
Possible Solution

and 16 lbf).
Replace closers.
Doors on all four restrooms take less than 5 seconds (1 sec) to close.
Replace closers.
Coat hooks on inside Men's and Women's doors are greater than 15" ̶ 48" (52").
Re-install or add second hook between 15" ̶ 48" above the floor.
Outside restroom faucets cannot be opened without greater than 5 lbf (6 lbf).
Adjust or replace faucets in outside restrooms.
Soap dispenser is higher than 48" above floor (53").
Install accessible soap dispensers (Outside Men's and Women's) no more than 48"
above the floor.
Towel dispensers for outside Men's and Women's is higher than 48" above floor
(56").
Install accessible towel dispensers (Outside Men's and Women's) no more than 48"
above the floor.
Flush control is not on the open side of the water closet (Men's inside restroom).
Reconfigure flush control.
There is less than 60" of clear depth in the inside Men's and Women's (58").
Would require significant remodel.
Force required to activate fountain is right at the 5 lbf limit.
May need to adjust controls for drinking fountain.

Low

9

High

3

High

3

High

3

High

3

High

3

High

3

High

3

Page 99 of 132

ADA Review of Existing Buildings - Summary
Building:
Wastewater Administration
Address:
4799 Groh Lane
Facility Impact:
Low
Date:
11/6/2018
Priority Parking
SL
Issue 1.5
Possible Solution
Ramps
LL
Issue 1.28
Possible Solution
Entrance
LL
Issue 1.42
Possible Solution
SL
Issue 1.46

SL

LL

SL
SL
SL

LL

SL
ML
LL
SL
LL
LL
LL
LL

Effort
Low

Priority
Score
3

There is a 1/2 inch trip hazard at landing area at top of the ramp.
Could be cut and epoxy surface reapplied or entire concrete pad replaced.

High

1

Maneuvering clearance outside of entrance is slightly steeper than 2.08%.
Would need to jack or replace entire concrete pad.
Exterior door won't close if opened to 90 degrees and takes 3.6 seconds to close
instead of the required 5.0 seconds minimum.
Adjust closer.
Mats not securely attached to floor and may be a trip hazard.
Consider removing or replacing mats.

High

1

Low

3

Low

3

High

1

Low

3

Low

3

Low

3

High

1

Low

3

Medium

2

High

1

Low

3

High

1

High

1

High

1

High

1

One ADA space measuring 8' with 4' access aisle.
Stripe out space north of existing ADA space to make van accessible.

Possible Solution
Issue 1.48
Possible Solution
Interior Access Route
Issue 2.8
Sign in register protrudes more than 4 inches (12") and is more than 27" above
the ground (39").
Possible Solution
Window and sign in register location need reconfigured.
Signs
Issue 2.38
Laboratory room needs a tactile sign.
Possible Solution
Install signs on the wall on the latch side of the door.
Issue 2.38
Men's sign (61") and Employees Only sign (67") are both higher than 60".
Possible Solution
Reinstall signs.
Issue 2.68
Reception area/waiting room does not have a 36"x48" space for a person in a
wheelchair to wait.
Possible Solution
Move furniture to provide the required space.
Issue 2.76
Service counter area is higher than 36" (40") and less than 36" long (23").
Possible Solution
Remodel window (including sign in register).
Toilet Rooms
Issue 3.2
Should be a sign that the men's restroom is not accessible.
Possible Solution
Install tactile sign on the wall on the latch side of the door.
Issue 3.5
Accessible restroom does not close on its own.
Possible Solution
Should probably install a closer.
Issue 3.20
Coat hook greater than 15" ̶ 48" (68").
Possible Solution
Re-install or add second hook between 15" ̶ 48" above the floor.
Issue 3.27
Faucet cannot be opened without grasping or twisting.
Possible Solution
Install faucet in order to be able to adjust hot and cold.
Issue 3.28
No soap dispenser mounted.
Possible Solution
Install soap dispenser no more than 44" above the floor.
Issue 3.29
Hand dryer is more than 48" above the floor (54") not over an obstruction.
Possible Solution
Re-install towel dispenser no more than 48" above the floor.
Issue 3.31
Clearance provided within the restroom is 40"x59" (less than required).
Possible Solution
Reconfigure room in order to obtain proper clearances.
Issue 3.33-3.34
Grab bars are not 100% compliant but do not require relocation.
Possible Solution
No work necessary. Grab bars should be reconfigured if there is a major remodel.

Page 100 of 132

ADA Review of Existing Buildings - Summary
Building:
Wastewater Annex
Address:
4799 Groh Lane
Facility Impact:
Low
Date:
11/9/2018
Priority Parking
SL
Issue 1.2-1.5
Possible Solution
SL
SL
SL

SL

SL

ML

ML
LL

SL
LL
LL
SL
LL
LL
LL
LL
LL

Issue 1.7
Possible Solution
Issue 1.10-1.11
Possible Solution
Issue 1.12
Possible Solution
Entrance
Issue 1.46
Possible Solution
Issue 1.49
Possible Solution
Signs
Issue 2.38
Possible Solution
Issue 2.38
Possible Solution
Issue 2.45
Possible Solution
Toilet Rooms
Issue 3.3
Possible Solution
Issue 3.5
Possible Solution
Issue 3.11
Possible Solution
Issue 3.12
Possible Solution
Issue 3.20
Possible Solution
Issue 3.30
Possible Solution
Issue 3.33-3.34
Possible Solution
Issue 3.37
Possible Solution
Issue 3.38
Possible Solution

Effort
Low

Priority
Score
3

Low

3

Low

3

Low

3

Exterior door won't close if opened to 90 degrees and takes 4.5 seconds to close
instead of the required 5.0 seconds minimum.
Adjust closer.
Mats may not be securely attached to floor and may be a trip hazard.
Consider removing or replacing mats.

Low

3

Low

3

Need tactile signs for permanent rooms.
Install signs on the wall on the latch side of the door for Foreman Office, Weight
Room, Women's Locker Room, Conference Room, Lunch Room.
Accessible Restroom sign (61.5") is higher than 60".
Lower sign.
Conference room doors require 7.1 lbf (5 pounds force maximum) to open.
Adjust/replace closers or install lighter doors.

Medium

2

Medium

2

High

1

Should be a sign on the accessible restroom that has the ISA.
Install tactile sign on the door or the wall on the latch side of the door.
Accessible Restroom sign (61.5") is higher than 60".
Lower sign.
Door requires more than 5 pounds of force to open (7.9lbf).
Adjust/replace closers or install lighter doors.
Door closes faster than 5 seconds (2.5 seconds).
Adjust/replace closers or install lighter doors.
Coat hook greater than 15" ̶ 48" (70").
Re-install or add second hook between 15" ̶ 48" above the floor.
Toilet is not less than 16" from the side wall (measured 13").
Move toilet.
Grab bars are not 100% compliant but do not require relocation.
No work necessary. Grab bars should be reconfigured if there is a major remodel.
Flush control is not on the open side of the toilet.
Move control
Toilet paper dispenser is greater than 9" from the front of the toilet (13").
No work necessary. Toilet paper dispenser should be reconfigured if there is a
major remodel.

Low

3

High

1

High

1

Low

3

High

1

High

1

High

1

High

1

High

1

No ADA space provided at Annex Building
Stripe out one space to make van accessible and add International Symbol of
Accessibility (ISA) to another space.
Access aisles are not marked to discourage parking.
Stripe out one space to make van accessible and add ISA to another space.
No signage present.
Add signage for new accessible space.
Accessible space not located on the closest accessible route.
Space to be striped out should be in front of the main door.

Page 101 of 132

ADA Review of Existing Buildings - Summary
Building:
Water Plant
Address:
5021 Groh Lane
Facility Impact:
Low
Date:
10/25/2018
Priority Parking
ML
Issue 1.10
Possible Solution
SL

LL
LL
ML
SL
SL

SL

ML

SL

SL
SL
SL
ML
ML
LL
LL
LL
LL
LL
LL

Issue 1.11
Possible Solution
Entrance
Issue 1.37
Possible Solution
Issue 1.42
Possible Solution
Issue 1.43
Possible Solution
Issue 1.46
Possible Solution
Issue 1.49
Possible Solution
Signs
Issue 2.38
Possible Solution
Issue 2.45
Possible Solution
Issue 2.46
Possible Solution
Toilet Rooms
Issue 3.2
Possible Solution
Issue 3.3
Possible Solution
Issue 3.9
Possible Solution
Issue 3.11
Possible Solution
Issue 3.12
Possible Solution
Issue 3.19
Possible Solution
Issue 3.20
Possible Solution
Issue 3.28
Possible Solution
Issue 3.29
Possible Solution
Issue 3.34
Possible Solution
Issue 3.37

Bottom of sign is not 60" minimum above the ground (39")
Replace post in order to raise signs. Add van accessible and $250 minimum fine
signs. Position post behind walk, centered on the parking space.
Needs a van accessible sign.
Add van accessible and $250 minimum fine signs.
Call buttons at both north and south entrances are greater than 48".
Lower buttons for north and south entrances.
Floor surface is greater than 1:48 at both entrances (3.5%).
Replace concrete and install at 1:48 slope.
North entrance threshold is 1" vertical.
Replace concrete and install at no more than 1/4 inch.
North entrance door takes less than 5 seconds to close (2.5 seconds).
Adjust closer.
Mats not securely attached to floor for north and south entrances.
Remove, secure, or replace mats for north and south entrances.
Conference room needs tactile signs. Accessible restroom needs a tactile sign.
Install signs on the wall on the latch side of the door for both entrances to the
conference room and the accessible restroom.
Door on north end of conference room takes greater than 5 lbf to open
(8.3-8.8 lbf).
Adjust closer or install lighter door.
Door on north end of conference room takes less than 5 seconds to close (2.4 sec).
Adjust closer or install lighter door.
Accessible restroom needs a tactile sign.
Install sign on the wall on the latch side of the door.
Accessible restroom needs a sign with the International Symbol of Accessibility.
Install sign on the wall on the latch side of the door.
Door can only be opened with a key.
Install a push lock.
Door on Unisex restroom takes greater than 5 lbf to open (17 lbf).
Adjust closer or install lighter door.
Door on Unisex restroom takes less than 5 seconds to close (2.8 sec).
Adjust closer or install lighter door.
Mirror over a sink, no higher than 40" to the reflecting surface (42").
Re-install mirror or add another mirror.
Coat hook greater than 15" ̶ 48" (70").
Re-install or add second hook between 15" ̶ 48" above the floor.
For sinks less than 20" deep, soap dispenser no higher than 48" above floor (57").
Re-install soap dispenser no more than 48" above the floor.
For sinks less than 20" deep, towel dispenser no higher than 48" above floor (50").
Re-install towel dispenser no more than 48" above the floor.
Back grab bars in both Men's and Women's are 30.5" not 36" long.
Install new back grab bars at 36" long Men's and Women's.
Flush control is not on the open side of the toilet in the Women's

Effort
Medium

Priority
Score
2

Low

3

High

1

High

1

Medium

2

Low

3

Low

3

Low

3

Medium

2

Low

3

Low

3

Low

3

Low

3

Medium

2

Medium

2

High

1

High

1

High

1

High

1

High

1

High

1

Page 102 of 132

Possible Solution

Move control

Page 103 of 132

ORDINANCE NO. __________
ORDINANCE TO APPROVE AND ADOPT THE CITY OF FAIRFIELD
AMERICANS WITH DISABILITIES ACT TRANSITION PLAN DATED
SEPTEMBER 14, 2026.
BE IT ORDAINED by the Council of the City of Fairfield, Ohio, that:
Section 1.

The City of Fairfield Fairfield Americans with Disabilities Act Transition
Plan dated September 14, 2026 on file in the office of the Clerk of Council
is hereby approved and adopted and incorporated herein by reference.

Section 2.

This Ordinance shall take effect at the earliest period allowed by law.

Passed

_____________________

Posted

_____________________

First Reading

_____________________

_______________________________
Mayor’s Approval
Rules Suspended

________________

Second Reading _____________________
Third Reading

_____________________

ATTEST:
____________________________________
Clerk of Council
This is to certify that this Ordinance has been duly published by posting and
summary publication as provided by Charter.
_

______________________________
Clerk of Council

Active Clients\City Of Fairfield\Ordinances\2026\Fairfield ADA Transition Plan-Ord

Page 104 of 132

2.b.
City Council Communication
Regular Meeting - October 13, 2026
Submitted by: Alisha Wilson, Clerk of Council
Department: Public Works
Subject:
Adoption of Fairfield Title VI Plan
Legislation Title:
Ordinance to approve and adopt the City of Fairfield Title VI Plan dated September 14, 2026.
• Legislation - Third Reading
• Motion - Adoption
Recommendation:
It is recommended that the City Council has a first reading of the ordinance to adopt the Title VI
Plan at the September 14th meeting and follow the City’s regular schedule for second reading,
third reading, and adoption.
Discussion:
City staff from the Public Works Department, Law Department, and the City Manager’s Office
participated in the project to draft a Title VI plan that will enshrine the City’s commitment to
ensuring everyone’s civil rights are considered and protected. The Fairfield Title VI plan
includes public involvement and a planning process, prior to implementation. The draft plan was
presented to Council at the August 10, 2026, Council – Manager Briefing. It has been posted on
the City’s website in draft form since August 10 and is open for comment until October 11,
2026.
As a recipient of federal funds, the Ohio Department of Transportation requires its sub-recipients
to take steps ensuring compliance with Title VI of the Civil Rights Act of 1964.
Components of the plan require the development of a policy statement outlining Fairfield’s
commitment to nondiscrimination in all programs and activities, provide the public with notice
of their rights under Title VI, and make the notice available to the public.
The plan establishes how to file a complaint, the complaint procedure, and designates the Title
VI Coordinator as Laurie Murphy, Assistant City Manager.
Financial Impact:
None at this time.

Page 105 of 132

Emergency Provision:
No
Rule Suspension Requested:
No
ATTACHMENTS:
1.
Fairfield Title VI Plan_DRAFT
2.
Fairfield Title VI Plan-Ord

Page 106 of 132

Title VI Plan
Adopted 2026

Page 107 of 132

2

TABLE OF CONTENTS
City Organizational Chart

Page 3

Title VI Plan Statement

Page 4-6

Complaint Form

Page 7

City of Fairfield
5350 Pleasant Avenue - Fairfield OH 45014
https://www.fairfield-city.org

Page 108 of 132

3

City of Fairfield
5350 Pleasant Avenue - Fairfield OH 45014
https://www.fairfield-city.org

Page 109 of 132

4

Title VI Plan Statement
Title VI Authorities - Title VI of 1964 Civil Rights Act (42 USC §2000d to 2000-4), and related statutes and
regulations provide that no person in the United States shall, on the grounds of race, color, national origin, sex, or
disability be excluded from participation in, be denied the benefits of, or be otherwise subjected to, discrimination
under any program or activity receiving federal assistance (See 23 CFR §200.9 and 49 CFR Part 21).
The Civil Rights Restoration Act of 1987 broadened the scope of Title VI coverage by expanding the definition of
terms “programs or activities” to include all programs and activities of Federal Aid recipients, sub-recipients, and
contractors, whether such programs and activities are federally assisted or not (Public Law 100-259, March 22,
1988).
Title VI Policy Statement - The City of Fairfield, Ohio is committed to ensuring that no person shall, on the grounds
of race, color, national origin or gender, or any other group of people protected under federal or state
discrimination statutes, be excluded from participation in, be denied the benefits of, or be otherwise
subjected to discrimination under any City sponsored program or activity.
As a recipient of federal funds, the City of Fairfield, Ohio will comply with Title VI of the Civil Rights Act of 1964 (49
CFR part 21) and related nondiscrimination laws, regulations, and other requirements.
In the event the City distributes federal financial aid to a sub-recipient, the City will include Title VI language
in all written agreements and will monitor for compliance.
The City further states that every effort will be made to ensure nondiscrimination in all its programs and
activities, including programs and activities that do not receive federal financial aid.
The Title VI Coordinator is responsible for initiating and monitoring Title VI activities, preparing required reports,
and other City responsibilities as required by 23 Code of Federal Regulation (CFR) Part 200 and 49 CFR Part 21.
All employees of the City of Fairfield, Ohio are directed to comply with non-discrimination laws and executive
orders; assist in the prevention and elimination of any discriminatory practices; and are
encouraged to report allegations of discrimination to the Title VI Coordinator in the City Manager’s Office.
Title VI Coordinator Responsibilities
The Assistant City Manager is responsible for ensuring the implementation and the day to day administration of the
City of Fairfield’s Title VI Policy. The Assistant City Manager is also responsible for implementing, monitoring, and
ensuring the City’s compliance with the Title VI regulations.
General Responsibilities
1. Public Dissemination
The City of Fairfield will disseminate Title VI Policy information to City employees, sub-recipients, and
contractors, as well as the general public. Public dissemination will include posting public statements,
inclusion of Title VI language in contracts, inclusion of a Title VI statement on our Council Meeting agendas, and
inclusion on the City's website. A copy of the Title VI Plan will be kept on file in the City Manager's Office at the
City of Fairfield Municipal Building. Non-discrimination language will be included in the City of Fairfield's job postings
in accordance with Title VI requirements.
City of Fairfield
5350 Pleasant Avenue - Fairfield OH 45014
https://www.fairfield-city.org

Page 110 of 132

5
2. Prevention of Discrimination
Procedures will be implemented to detect and eliminate discrimination when found to exist.
3. Remedial Action
The City of Fairfield will actively pursue the prevention of any Title VI deficiencies or violations and will take the
necessary steps to ensure compliance through a program review of the program administrative requirements. If
irregularities occur in the administration of the program’s operation, procedures will be promptly
implemented to resolve Title VI issues all within a period not to exceed 90 days.

Filing a Complaint
Applicability
The complaint procedures apply to the beneficiaries of the City of Fairfield’s programs and activities, including
but not limited to: the public, contractors, sub-contractors, consultants, employees, and other sub-recipients of
federal and state funds.
Eligibility
Any person who believes that they have been excluded from participation in, or denied benefits or services of
any program or activity of the City of Fairfield or its sub-recipients, consultants, and contractors on the basis of
race, religion, color, national origin, sex, age, or disability may bring forth a complaint of discrimination under
Title VI and related statutes.
Time Limitation on Filing Complaints
Title VI complaints may be filed with:
City of Fairfield
Ohio Department of Transportation
Federal Highway Administration
U.S. Department of Transportation
In all situations, City of Fairfield employees must contact the Assistant City Manager immediately upon receipt of
complaints under Title VI or related statutes.
Complaints must be filed no later than 180 days after:
• The date of the alleged act of discrimination; or
• The date the person became aware of the alleged discrimination; or
• Where there has been a continuing course of discriminatory conduct, the date on which the conduct was
discontinued.
Complaints must be in writing, and must be signed by the complainant and/or the complainant’s authorized
representative. The complaint must set forth as fully as possible the facts and circumstances surrounding
the claimed discrimination. In the event a complainant makes a verbal complaint to a City of Fairfield
employee, the matter should be referred to the Assistant City Manager, acting as the Title VI
Coordinator. If necessary, the authorized Title VI Coordinator shall assist the complainant in writing out the
complaint for the complainant, or the complainant’s representative, to sign.
City of Fairfield
5350 Pleasant Avenue - Fairfield OH 45014
https://www.fairfield-city.org

Page 111 of 132

6
A complainant may also request a copy of the City of Fairfield’s Title VI complaint form. These forms are
available at the City of Fairfield Municipal Building during normal business hours and on the city website.
Internal Complaint Processing
•

•

•

•

The Assistant City Manager, acting as the Title VI Coordinator, will review the complaint upon receipt to
ensure that all information is provided, the complaint meets the 180 day filing deadline, and meets
jurisdictional requirements.
The Assistant City Manager will then investigate the complaint, unless it is withdrawn. If the complaint is
against the Assistant City Manager, the City Manager or the City Manager's designee will investigate the
complaint.
If the complaint warrants a full investigation, the complainant will be notified in writing. This notice will
name the investigator and/or investigating agency. If appropriate, the City may also notify ODOT of the
investigation to determine if the City shall proceed alone with the investigation, or if ODOT assistance is
needed.
The person who has allegedly violated the policy shall also be notified in writing as to the complaint. This
letter will also include the investigator’s name, and will request that this person be available for an
interview.

City of Fairfield Investigation Procedures Investigation Plan
The investigator shall prepare a written plan which includes, but is not limited to:
•
•
•
•
•
•

Name(s) of the complainant(s)
Basis for the complaint
Any additional information needed
Identify key people
Estimated investigation time-line
Remedy sought by the complainant(s)

Conducting the Investigation
• The investigation will address only those issues relevant to the allegations of the complaint
• Confidentiality will be maintained as much as possible
• Interviews will be conducted with those persons involved and evidence will be gathered
• A chronological contact sheet will be maintained in the case file
Investigation Reporting Process
• Within 90 days of receiving the complaint, the investigator shall prepare a report and will make a
determination as to “probable cause” or “no probable cause,” and prepare a final decision letter.
Reporting Requirements to an External Agency
A copy of the complaint, together with a copy of the investigation report will be forwarded to the Ohio
Department of Transportation within 60 days of the date the complaint was received, when appropriate.
Records
All records will be kept in a confidential manner as much as possible and be on file for a period of five years.
City of Fairfield
5350 Pleasant Avenue - Fairfield OH 45014
https://www.fairfield-city.org

Page 112 of 132

7

TITLE VI COMPLAINT FORM
This form is to be used to report a suspected violation of Title VI by the City of Fairfield and/or one of its
employees, agents, contractors, subcontractors, or sub recipients of federal and state funds. Completion of
this form will result in an investigation and report pursuant to the City of Fairfield Title VI Policy.
Name of complainant:

Phone No:

Address:
Email:
Type of discrimination involved (check all that apply):

□ Race

□ Color

□ Age

□ Religion

□ Disability

□ Other: ______________

Date on which the person became aware of the alleged discrimination:
Date discrimination began:

Last or most recent date of discriminatory conduct:

Is this a continuing course of discriminatory conduct:
Name and title of person/persons involved in discriminatory conduct (if known):
Detailed basis for complaint (use additional sheets as necessary):

Remedy sought:

Applicant Certification:
The information provided herein is true to the best of my knowledge, information and belief.
Signature:

Date:

Office Use Only:
Complaint Received By:

Date:

Reviewed By:

Date:

City of Fairfield
5350 Pleasant Avenue - Fairfield OH 45014
https://www.fairfield-city.org

Page 113 of 132

ORDINANCE NO. __________
ORDINANCE TO APPROVE AND ADOPT THE CITY OF FAIRFIELD
TITLE VI PLAN DATED SEPTEMBER 14, 2026.
BE IT ORDAINED by the Council of the City of Fairfield, Ohio, that:
Section 1.

The City of Fairfield Title VI Plan dated September 14, 2026 on file in the
office of the Clerk of Council is hereby approved and adopted and
incorporated herein by reference.

Section 2.

This Ordinance shall take effect at the earliest period allowed by law.

Passed

_____________________

Posted

_____________________

First Reading

_____________________

_______________________________
Mayor’s Approval
Rules Suspended

________________

Second Reading _____________________
Third Reading

_____________________

ATTEST:
____________________________________
Clerk of Council
This is to certify that this Ordinance has been duly published by posting and
summary publication as provided by Charter.
_

______________________________
Clerk of Council

Active Clients\City Of Fairfield\Ordinances\2026\Fairfield Title VI Plan-Ord

Page 114 of 132

2.c.
City Council Communication
Regular Meeting - October 13, 2026
Submitted by: Alisha Wilson, Clerk of Council
Department: Public Works
Subject:
Adoption of Fairfield Safe Streets and Roads For All (SS4A) Plan
Legislation Title:
Ordinance to approve and adopt the Fairfield Safe Streets and Roads For All (SS4A) Plan dated
October 11, 2026.
• Legislation - Second Reading
Recommendation:
It is recommended that the City Council has a first reading of the ordinance to adopt the Safe
Streets and Roads for All Plan at the September 28th meeting and follow the City’s regular
schedule for second reading, third reading, and adoption.
Discussion:
City staff from the Public Works Department led the effort to draft a Safe Streets and Roads for
All plan that will enshrine the City’s commitment to ensuring and addressing traffic safety for
motorists and our most vulnerable users of roadway and pedestrian facilities. The Safe Streets
and Roads for All program is funded through the Bipartisan Infrastructure Law with the goal of
eliminating traffic fatalities and serious injuries on all public roads. The City received a planning
grant for $120,000 with a 20% local match in 2024.
The draft plan was presented to Council at the August 10, 2026, Council – Manager Briefing. It
has been posted on the City’s website in draft form since August 10 and is open for comment
until October 11, 2026.
Components of the plan include leadership commitment, use of a steering committee, safety
analysis, public engagement, policy review, and developing a strategy with project prioritization.
This plan is available to the public on the City’s website.
https://www.fairfield-city.org/1037/Plans-Studies
Financial Impact:
None at this time.
Emergency Provision:
No

Page 115 of 132

Rule Suspension Requested:
No
ATTACHMENTS:
1.
Fairfield Safe Roads Plan-Ord

Page 116 of 132

ORDINANCE NO. __________
ORDINANCE TO APPROVE AND ADOPT THE FAIRFIELD SAFE
STREETS AND ROADS FOR ALL (SS4A) PLAN DATED OCTOBER 11,
2026.
BE IT ORDAINED by the Council of the City of Fairfield, Ohio, that:
Section 1.

The Fairfield Safe Streets and Roads for All (SS4A) dated October 11, 2026
on file in the office of the Clerk of Council is hereby approved and
adopted and incorporated herein by reference.

Section 2.

This Ordinance shall take effect at the earliest period allowed by law.

Passed

_____________________

Posted

_____________________

First Reading

_____________________

_______________________________
Mayor’s Approval
Rules Suspended

________________

Second Reading _____________________
Third Reading

_____________________

ATTEST:
____________________________________
Clerk of Council
This is to certify that this Ordinance has been duly published by posting and
summary publication as provided by Charter.
_

______________________________
Clerk of Council

Active Clients\City Of Fairfield\Ordinances\2026\Fairfield Safe Roads Plan-Ord

Page 117 of 132

1.a.
City Council Communication
Regular Meeting - October 13, 2026
Submitted by: Alisha Wilson, Clerk of Council
Department: Clerk's Office
Subject:
December Meeting Schedule
Legislation Title:
Simple Motion: Motion to approve the December 2026 Meeting Schedule for City Council
Meetings to meet only the second Monday of December, with no meeting held on the fourth
Monday of the month.
Recommendation:
It is recommended that Council, via simple motion, approve the December meeting schedule for
2026.
Discussion:
Each year, Council meets only on the second Monday of December for a holiday schedule. No
meeting is held on the fourth Monday of December.
For 2026, the December meeting date and time will be Monday, December 14, 2026 at 7:00 PM.
A Council-Manager Briefing will be scheduled on this date if the need arises.
Financial Impact:
None.
Emergency Provision:
NA
Rule Suspension Requested:
NA
ATTACHMENTS:
None

Page 118 of 132

2.a.
City Council Communication
Regular Meeting - October 13, 2026
Submitted by: Diana Davenport, Finance Director
Department: Finance
Subject:
Resolution Accepting the Amounts and Rates as Determined by the Butler County Budget
Commission
Legislation Title:
Resolution Accepting the Amounts and Rates as Determined by the Budget Commission and
authorizing the necessary tax levies and certifying them to the County Auditor and declaring an
emergency.
• Legislation - First Reading
• Motion - Suspend Second and Third Readings
• Motion - Adoption
Recommendation:
It is necessary for City Council to pass a resolution accepting the amounts and rates as
determined by the Butler County Budget Commission.
Discussion:
It is necessary for City Council to pass a resolution accepting the amounts and rates as
determined by the Butler County Budget Commission. The resolution would authorize the
necessary tax levies to be collected for tax year 2026 during budget year 2027 to the Butler
County Auditor.
It is recommended that City Council authorize and direct the preparation of a resolution, with
rules suspension, accepting the amounts and rates as determined by the Butler County Auditor.
Financial Impact:
The Butler County Budget Commission has estimated the tax collections that the City will
receive for tax year 2026 collected during budget year 2027. These are estimates as the total
assessed valuation will not be available until later this year. The General Fund currently has 1.29
mills which is estimated to generate $2,031,000 for 2027 compared to $2,024,980 for 2026. The
Fire/EMS Levy fund currently has 9.25 mills which is estimated to generate $11,524,000 for
2027 compared to $11,404,000 for 2026. The resolution would authorize the necessary tax
levies to be collected for tax year 2026 collected during budget year 2027 to the Butler County
Auditor.

Page 119 of 132

Emergency Provision:
No.
Rule Suspension Requested:
Yes, legislation is due to the County by October 31.
ATTACHMENTS:
1.
2027 Amounts and Rates_Fairfield City

Page 120 of 132

RESOLUTION ACCEPTING THE AMOUNTS AND RATES AS DETERMINED BY THE
BUDGET COMMISSION AND AUTHORIZING THE NECESSARY TAX LEVIES
AND CERTIFYING THEM TO THE COUNTY AUDITOR
(CITY COUNCIL)
Rev. Code, Secs. 5705.34, 5705.35
The Council of the City of

FAIRFIELD

, Butler County, Ohio, met in ___________________________
(regular or special)

session on the _________ day of ___________________________, 20_______, at the office of ___________
________________________________________ with the following members present:

_______________________________________ moved the adoption of the following Resolution:
WHEREAS, This Council in accordance with the provisions of law has previously adopted a Tax
Budget for the next succeeding fiscal year commencing January 1, 2027; and
WHEREAS, the Budget Commission of Butler County, Ohio has certified its action thereon to the City
Council together with an estimate by the County Auditor of the rate of each tax necessary to be
levied by this Council, and what part thereof is without, and what part within the ten mill tax
limitation; therefore be it
RESOLVED, By the Council of the CITY OF FAIRFIELD, Butler County, Ohio, that the amounts
and rates, as determined by the Budget Commission in its certification, be and the same are hereby
accepted; and be it further
RESOLVED, That there be and is hereby levied on the tax duplicate of said City the rate of
each tax necessary to be levied within and without the ten mill limitation as follows:

Page 121 of 132

========================= =================== ================= ====== ==========
SCHEDULE A
SUMMARY OF AMOUNTS REQUIRED FROM GENERAL PROPERTY TAX APPROVED BY BUDGET
COMMISSION, AND COUNTY AUDITOR'S ESTIMATED TAX RATES
========================= =================== ================= ====== ==========
COUNTY AUDITOR'S
AMOUNT
AMOUNT TO BE
ESTIMATE OF TAX
APPROVED BY BUDGET DERIVED FROM
RATE TO BE LEVIED
FUND
COMMISSION INSIDE
LEVIES OUTSIDE
10 MILL LIMITATION 10 MILL LIMITATION INSIDE OUTSIDE
10 MILL
10 MILL
LIMIT
LIMIT
========================= =================== ================= ====== ==========
GENERAL FUND
1,559,000.00
0.99
--------------------------------------------- --------------------------------- ------------------------------ ----------- -----------------POLICE PENSION
472,000.00
0.30
--------------------------------------------- --------------------------------- ------------------------------ ----------- -----------------PARK FUND
--------------------------------------------- --------------------------------- ------------------------------ ----------- -----------------RECREATION FUND
--------------------------------------------- --------------------------------- ------------------------------ ----------- -----------------PARAMEDICS
--------------------------------------------- --------------------------------- ------------------------------ ----------- -----------------FIRE/EMS
11,524,000.00
9.25
--------------------------------------------- --------------------------------- ------------------------------ ----------- -------------------------------------------------------------- --------------------------------- ------------------------------ ----------- -------------------------------------------------------------- --------------------------------- ------------------------------ ----------- -------------------------------------------------------------- --------------------------------- ------------------------------ ----------- -------------------------------------------------------------- --------------------------------- ------------------------------ ----------- -------------------------------------------------------------- --------------------------------- ------------------------------ ----------- -------------------------------------------------------------- --------------------------------- ------------------------------ ----------- -----------------TOTAL
2,031,000.00
11,524,000.00
1.29
9.25
========================= =================== ================= ====== ==========

Page 122 of 132

========================= =================== ================= ====== ==========
SCHEDULE B
LEVIES OUTSIDE 10 MILL LIMITATION, EXCLUSIVE OF DEBT LEVIES
========================= =================== ================= ====== ==========
COUNTY AUDITOR'S MAXIMUM RATE
ESTIMATE OF YIELD
AUTHORIZED
FUND
OF LEVY (Carry to
TO BE LEVIED
Schedule A)
========================= =================== ================= ====== ==========
GENERAL FUND:
Current expense levy authorized by voters on
,20
not to exceed
years.
--------------------------------------------- --------------------------------- ------------------------------ ----------- -----------------Current expense levy authorized by voters on
,20
not to exceed
years.
--------------------------------------------- --------------------------------- ------------------------------ ----------- -----------------Current expense levy authorized by voters on
,20
not to exceed
years.
--------------------------------------------- --------------------------------- ------------------------------ ----------- -----------------Current expense levy authorized by voters on
,20
not to exceed
years.
--------------------------------------------- --------------------------------- ------------------------------ ----------- -----------------TOTAL GENERAL FUND OUTSIDE 10 MILL LIMITATION
0.00
0.00
========================= =================== ================= ====== ==========
SPECIAL LEVY FUNDS:
Levy authorized 03/19,1996 Terminated by Resolution 09-00
not to exceed 5 years. 91-N, 96-R (EMS 96/2000)
0.00
--------------------------------------------- --------------------------------- ------------------------------ ----------- -----------------Levy authorized by voters on 03/07 ,2000
not to exceed IND years. 83-N (FIRE) 2000 REI
0.00
--------------------------------------------- --------------------------------- ------------------------------ ----------- -----------------Levy authorized by voters on
,2016
not to exceed
years.
(FIRE) CONT
0.00
--------------------------------------------- --------------------------------- ------------------------------ ----------- -----------------Levy authorized by voters on ,2022
not to exceed
years.
(FIRE) CONT
11,524,000.00
9.25
--------------------------------------------- --------------------------------- ------------------------------ ----------- -----------------Levy authorized by voters on
,20
not to exceed
years.
--------------------------------------------- --------------------------------- ------------------------------ ----------- -----------------Levy authorized by voters on
,20
not to exceed
years.
--------------------------------------------- --------------------------------- ------------------------------ ----------- -----------------Levy authorized by voters on
,20
not to exceed
years.
--------------------------------------------- --------------------------------- ------------------------------ ----------- -----------------Levy authorized by voters on
,20
not to exceed
years.
--------------------------------------------- --------------------------------- ------------------------------ ----------- -----------------Levy authorized by voters on
,20
not to exceed
years.
========================= =================== ================= ====== ==========

Page 123 of 132

and be it further
RESOLVED, That the Clerk of this Council be, and he/she is hereby directed to certify a copy of
this Resolution to the County Auditor of said County.
___________________________ seconded the Resolution and the roll being called upon its
adoption the vote resulted as follows:
______________________________,_______
______________________________,_______
______________________________,_______
______________________________,_______
______________________________,_______
______________________________,_______
______________________________,________
Adopted the ________ day of ____________________, 20____.
____________________ __________________ ______
PRESIDENT OF COUNCIL
___________________________
CLERK OF COUNCIL

Page 124 of 132

========================= =================== ================= ====== ==========
CERTIFICATE OF COPY
ORIGINAL ON FILE
____________________
The State of Ohio, Butler County, ss.
I,____________________________, Clerk of the Council of the City of ___________________, within
and for said County, and in whose custody the Files and Records of said Council are required by the
Laws of the State of Ohio to be kept, do hereby certify that the foregoing is taken and copied from
the original ___________________________________________________________________________
___________________________ ____________________ __________________ ______ __________
___________________________ ____________________ __________________ ______ __________
now on file, that the foregoing has been compared by me with said original document, and that the
same is a true and correct copy thereof.
WITNESS my signature, this ________ day of __________________________, 20_____
____________________ __________________ ______
CLERK OF COUNCIL
____________________ __________________ ______
NOTE: A copy of this Resolution must be certified to the County Auditor before the first day of
October in each year, or at such later date as may be approved by the Board of Tax Appeals.
========================= =================== ================= ====== ==========
RESOLUTION ACCEPTING THE AMOUNTS AND RATES AS DETERMINED BY THE BUDGET COMMISSION
AND AUTHORIZING THE NECESSARY TAX LEVIES AND CERTIFYING THEM TO THE COUNTY AUDITOR.
(CITY COUNCIL)
ADOPTED______________________,20_____

FILED____________________ 20,_______

___________________________
CLERK OF COUNCIL

__________________ ______ __________
COUNTY AUDITOR
__________________ ______ __________
DEPUTY AUDITOR

========================= =================== ================= ====== ==========

Page 125 of 132

2.b.
City Council Communication
Regular Meeting - October 13, 2026
Submitted by: Alisha Wilson, Clerk of Council
Department: Finance
Subject:
Non-Contractual Appropriations
Legislation Title:
Ordinance to amend Ordinance No. 148-25 entitled “An Ordinance to make estimated
appropriations for the expenses and other expenditures of the City of Fairfield, Ohio, during a
period beginning January 1, 2026, and ending December 31, 2026.”
- Non-Contractual Appropriations: $18,649 (see below for description)
• Legislation - First Reading
• Motion - Suspend Second and Third Readings
• Motion - Adoption
Recommendation:
It is recommended that City Council suspend the rules requiring a second and third reading of
this Ordinance and adopt the appropriations listed.
Discussion:
Please refer to specific Council Communications for full description of these items.
Financial Impact:
$18,649 from noted funding source.
Emergency Provision:
NA
Rule Suspension Requested:
Yes
ATTACHMENTS:
1.
Non-Contractual 10-13-Ord

Page 126 of 132

ORDINANCE NO. __________
ORDINANCE TO AMEND ORDINANCE NO. 148-25 ENTITLED “AN
ORDINANCE TO MAKE ESTIMATED APPROPRIATIONS FOR THE
EXPENSES AND OTHER EXPENDITURES OF THE CITY OF FAIRFIELD,
OHIO, DURING A PERIOD BEGINNING JANUARY 1, 2026, AND
ENDING DECEMBER 31, 2026.”
BE IT ORDAINED by the Council of the City of Fairfield, Ohio, that:
Section 1.

Section 2.

Ordinance No. 148-25, the 2026 Appropriation Ordinance, is hereby
amended in the following respects:
From:
To:

Unappropriated Capital Improvement Fund
40216024-241100 Computer Supplies/Software
(Development Services Technology
Improvements 6DV06)

$5,000
$5,000

From:
To:

Unappropriated Sewer Surplus Fund
62416025-252000 Improvements Other Than
Bldg.
(Wastewater Electrical Building Air Conditioning
Unit 6WW13)

$13,649
$13,649

This Ordinance shall take effect at the earliest period allowed by law.

Passed

__________________

Posted

__________________

First Reading

__________________

Second Reading

__________________

Third Reading

__________________

_______________________________
__
Mayor’s Approval
Rules Suspended

_______________
_

ATTEST:
____________________________________
_
Clerk of Council

Page 127 of 132

This is to certify that this Ordinance has been duly published by posting and
summary publication as provided by Charter.
Clerk of Council
Active Clients\City of Fairfield\Ordinances\2026\NonContractual 10-13-Ord

Page 128 of 132

2.b.
City Council Communication
Regular Meeting - October 13, 2026
Submitted by: Greg Kathman, Development Services Director
Department: Development Services
Subject:
Development Services Office Improvements
Legislation Title:
$5,000 - Office Technology Improvements (Development Services)
Recommendation:
It is recommended that Council pass this ordinance as an emergency.
Discussion:
The Development Services Department has identified several technology improvements in the
office to replace aging equipment and improve efficiency. Improvements include a new
smartboard in the common work area for the Building Division to improve coordination and
communication between the Building Official, the Building Inspectors, and the Clerks.
Additionally, the large wall-mounted monitor in the department conference room is aging and
needs to be replaced. Department staff has worked with I.T. to identify cost-effective options for
these improvements. Funding was requested in the 2026 CIP budget.
Financial Impact:
The equipment and related improvements is expected to cost nearly $5,000. City Council
budgeted $5,000 in the 2026 CIP budget under project 6DV06.
Emergency Provision:
Yes, to ensure that identified technology equipment is purchased before pricing changes again.
Rule Suspension Requested:
Yes.
ATTACHMENTS:
None

Page 129 of 132

2.b.
City Council Communication
Regular Meeting - October 13, 2026
Submitted by: Jeremy Hamel, Treatment Superitendent
Department: Public Utilities
Subject:
Wastewater Division-Electrical Building Air Conditioning Unit
Legislation Title:
$13,649 - Electrical Building Air Conditioning Unit (Public Utilities - Wastewater Division)
Recommendation:
It is recommended that city council authorize an appropriation in the amount of $13,649 for the
purchase of a replacement electrical building air conditioning unit.
Discussion:
The Wastewater Division Electrical Building is a climate-controlled area that houses sensitive
electrical components essential to operating the treatment process. This includes process variable
frequency drives (VFDs) and program logic controllers (PLCs). Maintaining an environment for
this equipment is critical to the components and the operation. The current air conditioner has
failed and is in need of replacement.
Financial Impact:
An appropriation in the amount of $13,649 is being requested for the purchase of an Electrical
Building Air Conditioning Unit at the Wastewater Treatment Plant. Funding for this project was
approved in the 2026-2030 Capital Improvement Program (CIP) under project #6WW13,
Building Improvements. The funding source is the Sewer Surplus Fund, 624.
Emergency Provision:
No
Rule Suspension Requested:
No
ATTACHMENTS:
1.
Qte2100671

Page 130 of 132

QUOTATION
Order Number
10126 Transportation Way
Cincinnati, OH 45246
513-251-4343

2100671
Order Date
09/18/2026 11:58:52
100001

Page
1 of 2

Quote Expires On: 09/28/2026

Bill To:

Ship To:

CITY OF FAIRFIELD
ATTN: ACCOUNTS PAYABLE
5350 PLEASANT AVENUE
FAIRFIELD, OH 45014

113973
CITY OF FAIRFIELD-WASTEWATER DIV.
4799 GROH LANE
FAIRFIELD , OH 45014

Requested By: Mr. RANDY HASSLER
Customer ID:

108332
PO Number

Ship Route

Taker

MARVAIR

MRJ1

Ordered

Allocated

Remaining

UOM
Unit Size

Disp.

Quantities

Item ID
Item Description

Pricing
UOM
Unit Size

Unit
Price

Extended
Price

10,926.6667

10,926.67

2,350.0000

2,350.00

178.5714

178.57

192.8571

192.86

Order Note: FREIGHT IS PREPAY AND ADD AT TIME OF
SHIPMENT

Order Note: ***NOTE: THIS IS A STANDARD UNIT ORIGINAL UNIT HAD PREMIUM COATED
COILS; AN ADDER OF $2,350 IS INCLUDED
IN THE QUOTE FOR THIS OPTION***
1.0000

0.0000

1.0000 EA

MGH1072AC090N++2+1CA+D32++++++

EA

1.0

1.0

AC 6T 9KW ELE HT 208/230-3V R454B
10EER
FIXED SPEED COMPRESSOR;
BAROMETRIC DAMPER W/ 15% OSA; LOW
AMBIENT W/ FREEZE SENSOR; TOP
SUPPLY/CENTER RETURN; 2" PLEATED
MERV 8; GRAY
Order Line Notes: AVAILABILITY: 8 WEEKS TO BUILD

Order Line Notes: Please review and verify voltage prior to entering
order
1.0000

0.0000

1.0000 EA
1.0

1.0000

1.0000

12.15.1494 - 06/02/14

0.0000

0.0000

ADDER
MISC ADDERS:
PREMIUM COIL COATING

1.0000 EA

MRV80679
1.0
GRILLE VPG-40R RET 30 X 16
VPG-40R RETURN AIR GRILLE
Ordered As: 80679

1.0000 EA

MRV80676
1.0
VPG-40S SUPPLY AIR REGISTER
Ordered As: 80676

EA
1.0
EA
1.0

EA
1.0

Page 131 of 132

QUOTATION
Order Number
10126 Transportation Way
Cincinnati, OH 45246
513-251-4343

2100671
Order Date
09/18/2026 11:58:52
100001

Ordered

Allocated

Total Lines: 4

Remaining

UOM
Unit Size

Disp.

Quantities

Item ID
Item Description

Page
2 of 2

Quote Expires On: 09/28/2026
Pricing
UOM
Unit Size

Unit
Price

Extended
Price

SUB-TOTAL:
TAX:
AMOUNT DUE:

13,648.10
0.00

13,648.10

U.S. Dollars

12.15.1494 - 06/02/14

Page 132 of 132