On the agenda: Hope Mills meeting — License Plate Reader (Nov 16)

MAYOR PRO TEM
Hope Page

TOWN BOARD
Bryan Marley
Grilley Mitchell
Cynthia Hamilton
Lisa Tremmel

TOWN MANAGER
Chancer McLaughlin

TOWN CLERK
Ashley Wyatt

MAYOR
Jessie Bellflowers

TOWN OF HOPE MILLS BOARD OF COMMISSIONERS
Meeting Agenda November 16th 2026
7:00 p.m. Regular Meeting
CALL TO ORDER – Mayor Jessie Bellflowers
INVOCATION – PASTOR MICHAEL MATHIS
PLEDGE OF ALLEGIANCE – Mayor Jessie Bellflowers
1. APPROVAL OF AGENDA – ADDITIONS OR DELETIONS.
2. OFFICIAL COMMENTS.
a. Manager’s Report
b. Board Member Comments
3. PRESENTATIONS
a.

Proclamation Recognizing National Native American Month (TAB 1)

b. MYK Impact Network and the Sandhills Film Society-ShaDonna McPhaul (TAB 2)
4. PUBLIC HEARINGS:
a. ZNG-006-26: Initial Zoning of 4.25 +/- acres from RR Rural Residential District to C(P)
Planned Commercial District with Conditional Zoning, located at 6529 Camden Road. REID
0404361008000. Submitted by Drafting and Design Services Inc. (applicant), on behalf of
Michael Waguespack (owner). (TAB 3)
b. ZNG-007-26: Initial Zoning of 9.25 +/- acres from R5A Residential District to R5
Residential District, located +/- 685ft west of the intersection of Elk Road and Camden Road.
REID 0415412540000. Submitted by 4D Site Solutions (applicant), on behalf of South
Woodland Properties, LLC (owners). (TAB 4)
c. ZNG-008-26: Initial Zoning of 40.70 +/- acres from R10/CU Residential District to R7.5
Residential District, the location of the property directly abuts the rear property line of 6056 &
6076 Waldos Beach Rd. Access easement to the property is directly south of 6076 Waldos
Beach Rd. South property line runs parallel with I-295 N for +/- 2100 ft. REID 9494623751000,
submitted by The Estate of Barbara M. Johnson (applicant) & (owners). (TAB 5)

5. PUBLIC COMMENTS:
Each speaker is asked to limit comments to three (3) minutes, and the total comment period will
be 30 minutes or less. Citizens should sign up with the Town Clerk to speak prior to the start of
the meeting. Please direct comments to the full board, not to an individual board member or staff
member. Although the Board is interested in hearing your concerns, speakers should not expect
Board action or deliberation on subject matter brought up during the Public Comment segment.
Topics requiring further investigation will be referred to the appropriate town officials or staff
and may be scheduled for a future agenda.
6. CONSENT AGENDA:
a. Consideration and Approval of Regular Meeting Minutes for November 2, 2026 and
November 9, Special Meeting (TAB 6)
b. Consideration and Approval of Closed Session Minutes for October 5, 2026, October 19,
2026 and October 26, 2026 (No attachments)
c. Consideration and Approval of the 2027 Town of Hope Mills Advisory Committee Meeting
Schedules (TAB 7)
d. Consideration of Acceptance of a noncontiguous Annexation Request of 7.266 acres of
land into the Town Limits A2026-010 and to adopt Resolution R2026-030 directing
Clerk to investigate the sufficiency of the petition (TAB 8)
All items on the Consent Agenda are considered routine, to be enacted by one motion and without
discussion. If a member of the governing body requests discussion of an item, the item will be
removed from the Consent Agenda and considered separately under New Business.
“END OF CONSENT AGENDA”
7. DISCUSSION
a. Hope Mills Board of Commissioners December Meeting schedule
b. Monthly Financials- September 2026 (TAB 9)
8. OLD BUSINESS:
a. Consideration and Acceptance of a grant from the N.C. Department of Natural and Cultural
Resources and Authorize the Mayor Execute the LWCF Project Agreement for the Phase II
design and construction of Heritage Park. (TAB 10)
b. Consideration and Discussion on salary range, travel reimbursements, type and demographic
range of recruitment, dates for initial interviews, the assessment center, and residency
requirements for the permanent Town Manager position (No attachments)
9. NEW BUSINESS:
a. Consideration and Approval to authorize the Town Manager to execute the agreement
with LJB Engineering to develop a Safe Streets for All Action Plan (TAB 11)

10. CLOSED SESSION CALLED PURSUANT TO NCGS 143-318.11(A) (3) ATTORNEY
CLIENT PRIVILEGE and NCGS 143-318.11 (A) (6) PERSONNEL
11. MONTHLY REPORTS AND INFORMATION ITEMS:
a. Monthly Reports (TAB 12)
b. Reminders
Monday, November 23rd | Parks and Recreation Advisory Committee | Parks and Recreation
Building, 5766 Rockfish Rd, Hope Mills, NC | 6:30pm
Tuesday, November 24th | Appearance Commission | VFW Post 10630, 3226 Davis Street, Hope
Mills, NC | 6:30pm
Tuesday, December 1st | Prime Movers Committee | VFW Post 10630, 3226 Davis Street, Hope
Mills, NC | 6:00pm
Monday, December 7th | Board of Commissioners Regular Meeting | 5770 Rockfish Rd, Hope
Mills, NC | 7:00pm
12. STAFF COMMENTS.
13. ADJOURMENT

TAB 1

PROCLAMATION RECOGNIZING NATIONAL NATIVE AMERICAN MONTH
WHEREAS, the history, culture, and identity of the Town of Hope Mills and the state of North
Carolina are deeply enriched by the traditions, resilience, and enduring contributions of Indigenous
peoples; and
WHEREAS, there are Native American communities whose deep connection to the environment,
agriculture, and community stewardship helped shape the foundation of our region; and
WHEREAS, Native Americans have served with distinct honor and sacrifice in the United States
Armed Forces during every major conflict, protecting the very freedoms we enjoy today; and
WHEREAS, National Native American Heritage Month offers a vital opportunity to educate our
community, foster meaningful dialogue, and celebrate the diverse cultures, languages, and histories
of the tribal nations within our state and nation; and
WHEREAS, the Town of Hope Mills honors tribal sovereignty, supporting Indigenous communities,
and ensuring that their rich heritage continues to be recognized and celebrated for generations to
come.
NOW, THEREFORE, BE IT PROCLAIMED, that I, Jessie Bellflowers, Mayor of the Town of
Hope Mills, do hereby proclaim November 2026 as NATIONAL NATIVE AMERICAN
HERITAGE MONTH in the Town of Hope Mills, and urge all citizens to join in observing,
honoring, and celebrating the vibrant culture and history of Native Americans.
IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the Town of Hope
Mills to be affixed this 16th day of November, 2026.

_______________________________
Jessie Bellflowers, Mayor

TAB 2

Community
initiatives
ShaDonna “Mo” McPhaul
The Mo You Know

MYK Impact Network
A local home for positive stories and community voices

Building local programming for
Fayetteville, Cumberland County, and
North Carolina.

DISTRIBUTION

Developing distribution for Roku and Amazon
Fire TV.
CURRENT SERIES

26 for the 2-6
G.I. Mo Show

Coalition connection: introduce a local story, school, or organization that deserves a spotlight.

Media Ready with Mo
Teen Media Training Program

Practical media skills and
storytelling for teens.

PILOT FORMAT

A proposed four-hour training block for up to
30 students.

COMMUNITY CONNECTION

Connect schools, youth programs, and
community partners with hands-on media
learning.

A pilot conversation is underway with Fayetteville Parks & Recreation.

Juneteenth Liberty and Legacy Celebration
Planned for June 2027 at The Hive of Hope Mills

A Hope Mills community
celebration of Juneteenth, liberty,
and legacy.

WHEN AND WHERE

June 2027
The Hive of Hope Mills
Hope Mills, North Carolina
COMMUNITY CONNECTION

Connect local history, culture, businesses, and
families through a shared celebration.

Coalition connections can help bring more community partners into the planning.

Sound Sensory Car Show
An autism-awareness community event
SUNDAY

NOV 22
2026

2–6 PM, registration at 1 PM
Crown Complex East Parking Lot
Fayetteville, North Carolina

Cars, motorcycles and trucks
20+ trophies, food trucks, vendors
and activities for children

Free admission. Vehicle registration by donation.
Share the date and invite families, vehicle owners, and community vendors.

Sandhills of NC Film Society
Public relations and community visibility

Connecting local audiences with
the people and stories behind film.

MY FOCUS

Raise awareness of the Society and help
bring film programming into community
conversations.
A COMMUNITY CONNECTION

Introduce local filmmakers, venues, schools, and
organizations interested in film.

Arts and storytelling belong in the picture of a thriving community.

Ways to connect
A few introductions and shares can help local work reach more people.

01

Share the November 22 Sound Sensory Car Show with your networks.

02

Connect schools and youth programs with Media Ready with Mo.

03

Refer local stories and organizations to MYK for a community feature.

04

Connect heritage, arts, and film partners with Juneteenth and the Film Society.

Thank you, ShaDonna “Mo” McPhaul, The Mo You Know

TAB 3

Meeting Date: November 16, 2026

AGENDA FORM

TO:

Chancer McLaughlin, Town Manager

FROM:

Xavier Robinson, Town Planner

SUBJECT:

ZNG-006-26

BACKGROUND INFORMATION:
ZNG-006-26: Initial Zoning of 4.25 +/- acres from RR Rural Residential District to
C(P) Planned Commercial District with Conditional Zoning, located at 6529
Camden Road. REID 0404361008000, submitted by Drafting and Design
Services, Inc. (applicant) on behalf of Michael Waguespack (owner).
STAFF RECOMMENDATION, IF APPLICABLE:
The Town of Hope Mills Staff recommends approval of the request
RECOMMENDED MOTION:
APPROVAL
FISCAL IMPACT:
___ Currently Budgeted ___ Requires Budget Amendment _X_ No Fiscal Impact
ATTACHMENTS:
• Staff Report from the Town of Hope Mills Planning Department
• Sketch Map
• PowerPoint Presentation

This agenda form has been reviewed by:
Town Manager
Finance Director
Town Attorney
Department Head (s)
Town Clerk

Initial & Date

EW

STAFF REPORT

REZONING CASE# ZNG-006-26
Planning Board Meeting: 10/20/26
Hope Mills Board Meeting: 11/16/26
Address: 6529 Camden Road.

ZONING REQUEST: Initial Zoning from RR to C(P) Planned Commercial District with Conditional
Zoning

The Town of Hope Mills staff received an application to rezone 4.25 +/- acres of land from the
RR Rural Residential District to C(P) Planned Commercial District with Conditional Zoning,
parcel identification number 0404-36-1008. The conditions of the initial zoning are that all
permitted uses and applicable regulations within the C(P) zoning district shall remain in effect,
with the exception of uses involving outdoor sales, outdoor storage, or outdoor services. Upon
approval, all other standards, requirements, and regulations applicable to the C(P) zoning
district shall remain unchanged. The subject property is adjacent to properties that are zoned
RR (Rural Residential) and C(P) Planned Commercial. To the east of the subject property is
Kingdom Church, zoned RR. To the west is residential housing zoned RR. To the south is
Grace Tabernacle Christian Center, zoned RR. To the north of the subject property is residential
housing zoned RR, and there is also an empty lot zoned C(P) Planned Commercial. The Plan
Review staff worked diligently with the applicant to facilitate the submission of this initial zoning
request. The location of the subject property is illustrated in Exhibit “A.”
SUBJECT PROPERTY INFORMATION
OWNER/APPLICANT:
Drafting and Design Services, Inc
(applicant), On behalf of Michael
Waguespack (owner).
ADDRESS/LOCATION:
6529 Camden Road.
REID: 0404361008000
For additional Information on the site
location: refer to Exhibit “A”
“A”
SIZE: As stated above, the subject
property is 4.25 +/- acres in size.
EXISTING ZONING: The subject
property is currently zoned RR Rural
Residential District.
EXISTING LAND USE: This property is
currently, a residential house.
OTHER SITE CHARACTERISTICS:
Exhibit “B” provides the current zoning of
the subject property and surrounding properties. Exhibit “C”

Exhibit “A” Aerial View

provides the location of water and sewer availability. Exhibit “D” provides the future land use.
Exhibit “B” Zoning

Exhibit “C” Utilities

Exhibit “D” Future Land Use

DEVELOPMENT REVIEW: The development of this property will require a site plan and
development review.
COMPREHENSIVE DEVELOPMENT PLANS: This initial zoning request is compliant with the
Hope Mills Area Land Use Plan, and this area is predominantly designated as “Commercial”.
Please refer to Exhibit “D” for additional information
DIMENSIONAL PROVISIONS TIED TO THE REQUEST:

MINIMUM STANDARD
Front Yard Setback
Side Yard Setback
Rear Yard Setback
Lot Area
Lot Width

EXISTING ZONING
30 feet
15 feet
35 feet
N/A
N/A

PROPOSED ZONING
50 feet
30 feet
30 feet
N/A
N/A

IMPACTS ON AREA FACILITIES
UTILITIES: Water is available for connection and will be provided by PWC.
STORMWATER: Stormwater Management Permit Application required. No Floodplain or AOD
onsite.
PLAN REVIEW COMMENTS: The Town of Hope Mills Plan Review team has no objections to
this request.
SPECIAL OVERLAY DISTRICTS: Did not receive any comments.
FIRE MARSHAL: No comment.
PUBLIC WORKS: No comment.
INSPECTIONS: Must meet all state and local building codes.
PARKS & REC: No comment.
Health Department: Did not receive any comments.
Cumberland County: No comment.
FCEDC: Has no issue with this action.
RLUAC: No comment.
FAMPO: The subject property sits on Camden Road and is identified as a minor arterial in the
Metropolitan Transportation Plan. In addition, Camden Rd is identified in the Transportation
Improvement Program as U-3422, Fayetteville Outer Loop (U-2519) to SR 1596 (Hope Mills
Road) in Fayetteville, widen to four lanes. In addition, Camden Rd has a AADT 2025 of 10,500

and road capacity of 14,600. Due to current street improvements the new zoning request does
not demand a trip generation. The new development should not generate enough traffic to
significantly impact Camden Rd.
Cumberland County Schools: Did not receive any comments.
DEQ: Did not receive any comments.
STAFF RECOMMENDATION
Town of Hope Mills Planning staff recommends approving the initial zoning request for the
property at 6529 Camden Road, changing it from the RR Rural Residential District to the C(P)
Planned Commercial District with Conditional Zoning, with the understanding that certain uses
that allow outdoor storage, outdoor sales, and outdoor services will not be permitted. The
proposed zoning is consistent with the adopted Hope Mills Area Land Use Plan, which
designates the subject property and surrounding area for “Commercial” use. Although the
surrounding properties are currently zoned RR Rural Residential, the proposed zoning aligns
with the area's planned future land use. Overall, the rezoning supports the property's intended
future use and is consistent with the Town’s adopted land use plan.

THE

TOWN OF
HOPE MILLS
Development Projects
Initial Zoning Request

Request to initially zone to: C(P) Planned Commercial with Conditional Zoning

Case# ZNG-006-26
November 16, 2026

D E V E L O P M E N T

S E R V I C E S

CASE ZNG-006-26: Initial Zoning Request
Background Information

•

•
•

•

•
•

The Town of Hope Mills staff received a request to initially zone 4.25 +/acres of land from RR Rural Residential District to C(P) Planned
Commercial District with Conditional Zoning, located at 6529 Camden
Road.
Parcel identification number 0404-36-1008.
The conditions of the initial zoning are that all permitted uses and
applicable regulations within the C(P) zoning district shall remain in effect,
with the exception of uses involving outdoor sales, outdoor storage, or
outdoor services. Upon approval, all other standards, requirements, and
regulations applicable to the C(P) zoning district shall remain unchanged.
The subject property is adjacent to properties that are zoned RR (Rural
Residential) and C(P) Planned Commercial. To the east of the subject
property is Kingdom Church, zoned Rural Residential. To the west is
residential housing zoned Rural Residential. To the south is Grace
Tabernacle Christian Center, zoned Rural Residential. To the north of the
subject property is residential housing zoned Rural Residential, and there
is also an empty lot zoned C(P) Planned Commercial.
Access will most likely come from Camden Road.
The Hope Mills Area Land Use Plan calls for “Commercial.” This request
does fall within the current guidelines.

Case #ZNG-006-26 Background Information

ZNG-006-26 Aerial View

ZNG-006-26
Applicant/Owner:
Drafting and Design
Services, Inc.
(applicant), On behalf
of Michael
Waguespack (owner).
Request:
Initially zone to C(P)
Planned Commercial
District with
Conditional Zoning
ACREAGE:
4.25 +/- acres

Case #ZNG-006-26
Request to initially zone to C(P) Planned
Commercial District with Conditional Zoning

Site plan if needed

ZNG-006-26 Utilities

ZNG-006-26 Current Zoning

Hope Mills Area
Land Use Plan:
Commercial
Request:
Compliant

Case #ZNG-006-26 Future Land Use

CASE ZNG-006-26: Initial Zoning Request
Staff Recommendation

In ZNG-006-26, the Town of Hope Mills Planning staff recommends
approving the initial zoning request for the property at 6529 Camden
Road, changing it from the RR Rural Residential District to the C(P)
Planned Commercial District with Conditional Zoning, with the
understanding that certain uses that allow outdoor storage, outdoor sales,
and outdoor services will not be permitted. The proposed zoning is
consistent with the adopted Hope Mills Area Land Use Plan, which
designates the subject property and surrounding area for “Commercial”
use. Although the surrounding properties are currently zoned RR Rural
Residential, the proposed zoning aligns with the area's planned future
land use. Overall, the rezoning supports the property's intended future use
and is consistent with the Town’s adopted land use plan.

Case #ZNG-006-26 Staff Recommendation

TAB 4

Meeting Date: November 16, 2026

AGENDA FORM

TO:

Chancer McLaughlin, Town Manager

FROM:

Xavier Robinson, Town Planner

SUBJECT:

ZNG-007-26

BACKGROUND INFORMATION:
ZNG-007-26: Initial Zoning of 9.25 +/- acres from R5A Residential District to R5
Residential District, located +/- 685ft West of the intersection of Elk Road and
Camden Road. REID 0415412540000, submitted by 4D Site Solutions
(applicant) on behalf of South Woodland Properties, LLC (owners).
STAFF RECOMMENDATION, IF APPLICABLE:
The Town of Hope Mills Staff recommends approval of the request
RECOMMENDED MOTION:
APPROVAL
FISCAL IMPACT:
___ Currently Budgeted ___ Requires Budget Amendment _X_ No Fiscal Impact
ATTACHMENTS:
• Staff Report from the Town of Hope Mills Planning Department
• Sketch Map
• PowerPoint Presentation

This agenda form has been reviewed by:
Town Manager
Finance Director
Town Attorney
Department Head (s)
Town Clerk

Initial & Date

EW

STAFF REPORT

REZONING CASE# ZNG-007-26
Planning Board Meeting: 10/20/26
Hope Mills Board Meeting: 11/16/26
Address: +/- 685ft west of the intersection
of Elk Road and Camden Road.

ZONING REQUEST: Initial Zoning from R5A to R5 Residential District
The Town of Hope Mills staff received an application to initially zone 9.25 +/- acres of land from
the R5A Residential District (County) to R5 Residential District, parcel identification number
0415-41-2540. The subject property is adjacent to properties that are undeveloped. To the north
of the subject property is undeveloped land zoned R5A Residential District. To the west and
south of the subject property is more undeveloped land zoned R10 Residential District. To the
east of the subject property is undeveloped land zoned C(P) Planned Commercial District.
The Plan Review staff worked diligently with the applicant to facilitate the submission of this
initial zoning request. The location of the subject property is illustrated in Exhibit “A.”
SUBJECT PROPERTY INFORMATION
OWNER/APPLICANT:
4D Site Solutions (applicant), On behalf
of South Woodland Properties, LLC
(owner).
ADDRESS/LOCATION:
+/- 685ft west of the intersection of Elk
Road and Camden Road.
REID: 0415412540000
For additional Information on the site
location: refer to Exhibit “A”
“A”
SIZE: As stated above, the subject
property is 9.25 +/- acres in size.
EXISTING ZONING: The subject
property is currently zoned R5A
Residential District.
EXISTING LAND USE: This property is
currently undeveloped.
OTHER SITE CHARACTERISTICS:
Exhibit “B” provides the current zoning of
the subject property and surrounding properties. Exhibit “C”
provides the location of water and sewer availability. Exhibit “D”
provides the future land use.

Exhibit “A” Aerial View

Exhibit “B” Zoning

Exhibit “C” Utilities

Exhibit “D” Future Land Use

DEVELOPMENT REVIEW: The development of this property will require a site plan and
development review.
COMPREHENSIVE DEVELOPMENT PLANS: This site is located within the current Land Use
Plan area and is predominantly designated as “Commercial”. Please refer to Exhibit “D” for
additional information

DIMENSIONAL PROVISIONS TIED TO THE REQUEST:

MINIMUM STANDARD
Front Yard Setback
Side Yard Setback
Rear Yard Setback
Lot Area
Lot Width

EXISTING ZONING
30 feet
10/15 feet
35 feet
N/A
N/A

PROPOSED ZONING
25 feet
10 feet
30 feet
N/A
N/A

IMPACTS ON AREA FACILITIES
UTILITIES: Water and sewer are available for connection and will be provided by PWC.
STORMWATER: Stormwater Management Permit Application required.
PLAN REVIEW COMMENTS: The Town of Hope Mills Plan Review team has no objections to
this request.
SPECIAL OVERLAY DISTRICTS: Did not receive any comments.
FIRE MARSHAL: No comment.
PUBLIC WORKS: No comment.
INSPECTIONS: Must meet all state and local building codes.
PARKS & REC: No comment.
Health Department: Did not receive any comments.
Cumberland County: No comment.
FCEDC: Has no issue with this action.
RLUAC: No comment.
FAMPO: George Owen Road
The subject property sits on George Owen Road and is identified as a minor arterial in the
Metropolitan Transportation Plan. There are no roadway construction improvement projects
planned and the subject property will have no significant impact on the Transportation
Improvement Program. In addition, George Owen Road has a 2025 AADT of 14,500 and a road
capacity of 38,100. Due to lack of data and the small scale, the new zoning request does not
demand a trip generation. The new development should not generate enough traffic to
significantly impact George Owen Road.
Camden Road
The subject property sits on Camden Road and is identified as a minor arterial in the
Metropolitan Transportation Plan. There are no roadway construction improvement projects

planned and the subject property will have no significant impact on the Transportation
Improvement Program. In addition, Camden Road has a 2025 AADT of 14,500 and a road
capacity of 38,100. Due to lack of data and the small scale, the new zoning request does not
demand a trip generation. The new development should not generate enough traffic to
significantly impact Camden Road.
Cumberland County Schools: Did not receive any comments.
DEQ: Did not receive any comments.
STAFF RECOMMENDATION
Town of Hope Mills Planning staff recommends approval of the initial zoning request for the
property located approximately +/- 685 feet west of the intersection of Elk Road and Camden
Road, from the R5A Residential District to the R5 Residential District. The proposed rezoning is
not consistent with the Hope Mills Area Land Use Plan, which designates the area for
“Commercial” use. However, the surrounding area has developed as a mix of commercial and
residential uses, including Caliber Collision, The One apartment complex, and the Sweetwater
subdivision. Given the existing development pattern and continued residential growth in the
area, the proposed zoning is compatible with the character and development trends of the
surrounding area. Overall, the initial zoning supports the established mix of uses and is
consistent with the ongoing growth and development of the area. A larger-scale view of the
zoning districts in the surrounding area is provided as an attachment and further illustrates that,
although the proposed rezoning is not consistent with the existing Land Use Plan, it is
compatible with the established development pattern and character of the area. Exhibit “E”

THE

TOWN OF
HOPE MILLS
Development Projects
Initial Zoning Request

Request to initially zone to: R5 Residential District

Case# ZNG-007-26
November 16, 2026

D E V E L O P M E N T

S E R V I C E S

CASE ZNG-007-26: Initial Zoning Request
Background Information

•

•
•

•
•

The Town of Hope Mills staff received a request to initially zone 9.25
+/- acres of land from the R5A Residential District (County) to the R5
Residential District, located +/- 685ft west of the intersection of Elk
Road and Camden Road.
Parcel identification number 0415-41-2540.
The subject property is adjacent to undeveloped properties. To the
north of the subject property is undeveloped land zoned R5A
Residential District. To the west and south of the subject property is
more undeveloped land zoned R10 Residential District. To the east of
the subject property is undeveloped land zoned C(P) Planned
Commercial District.
Access will most likely come from Camden Road.
The Hope Mills Area Land Use Plan calls for “Commercial.” This
request does not fall within the current guidelines.

Case #ZNG-007-26 Background Information

ZNG-007-26 Aerial View

ZNG-007-26
Applicant/Owner:
4D Site Solutions
(applicant), On behalf
of South Woodland
Properties, LLC
(owner).
Request:
Initially zone to R5
Residential District
ACREAGE:
9.25 +/- acres

Case #ZNG-007-26
Request to initially zone to R5 Residential
District

Site plan if needed

ZNG-007-26 Utilities

ZNG-007-26 Current Zoning

Hope Mills Area
Land Use Plan:
Commercial
Request:
Non-Compliant

Case #ZNG-007-26 Future Land Use

CASE ZNG-007-26: Initial Zoning Request
Staff Recommendation

In ZNG-007-26, the Town of Hope Mills Planning staff recommends
approval of the initial zoning request for the property located
approximately +/- 685 feet west of the intersection of Elk Road and
Camden Road, from the R5A Residential District to the R5 Residential
District. The proposed rezoning is not consistent with the Hope Mills Area
Land Use Plan, which designates the area for “Commercial” use.
However, the surrounding area has developed as a mix of commercial
and residential uses, including Caliber Collision, The One apartment
complex, and the Sweetwater subdivision. Given the existing development
pattern and continued residential growth in the area, the proposed zoning
is compatible with the character and development trends of the
surrounding area. Overall, the initial zoning supports the established mix
of uses and is consistent with the ongoing growth and development of the
area.

Case #ZNG-007-26 Staff Recommendation

Subject Property

Subject Property

Copeland Acres
Subdivision

Undeveloped Lots

Caliber Collision

Subject Property Undeveloped Lot

Undeveloped Lot

Undeveloped Lot

Undeveloped Lot

TAB 5

Meeting Date: November 16, 2026

AGENDA FORM

TO:

Chancer McLaughlin, Town Manager

FROM:

Xavier Robinson, Town Planner

SUBJECT:

ZNG-008-26

BACKGROUND INFORMATION:
ZNG-008-26: Initial Zoning of 40.70 +/- acres from R10/CU Residential District to
R7.5 Residential District, the location of the property directly abuts the rear
property line of 6056 & 6076 Waldos Beach Rd. Access easement to the
property is directly south of 6076 Waldos Beach Rd. South property line runs
parallel with I-295 N for +/- 2100 ft. REID 9494623751000, submitted by The
Estate of Barbara M. Johnson (applicant) & (owners).
STAFF RECOMMENDATION, IF APPLICABLE:
The Town of Hope Mills Staff recommends approval of the request
RECOMMENDED MOTION:
APPROVAL
FISCAL IMPACT:
___ Currently Budgeted ___ Requires Budget Amendment _X_ No Fiscal Impact
ATTACHMENTS:
• Staff Report from the Town of Hope Mills Planning Department
• Sketch Map
• PowerPoint Presentation

This agenda form has been reviewed by:
Town Manager
Finance Director
Town Attorney
Department Head (s)
Town Clerk

Initial & Date

EW

STAFF REPORT

REZONING CASE# ZNG-008-26
Planning Board Meeting: 10/20/26
Hope Mills Board Meeting: 11/16/26

Address: Property directly abuts the rear
property line of 6056 & 6076 Waldos Beach
Rd. Access easement to the property is
directly south of 6076 Waldos Beach Rd.
South property line runs parallel with I-295
N for +/- 2100 ft.
ZONING REQUEST: Initially Zone from R10/CU to R7.5 Residential District
Town of Hope Mills staff received an application requesting the rezoning of approximately 40.70
acres, identified by Parcel Identification Number (PIN) 9494-62-3751, from the R10/CU
Residential District to the R7.5 Residential District. The subject property is located within an
established residential area characterized by a combination of existing residential development
and undeveloped tracts intended for future residential use. Properties immediately surrounding
the subject site are primarily zoned RR (Rural Residential) and include both developed and
undeveloped residential parcels. Residential properties and residentially designated land are
located to the north, south, east, and west of the subject property, establishing a predominantly
residential development pattern in the immediate vicinity. The Plan Review staff worked
diligently with the applicant to facilitate the submission of this rezoning request. The location of
the subject property is illustrated in Exhibit “A.”
SUBJECT PROPERTY INFORMATION
OWNER/APPLICANT:
Estate of Barbara M. Johnson
(applicant) & (owner).
ADDRESS/LOCATION:
Property directly abuts the rear property
line of 6056 & 6076 Waldos Beach Rd.
Access easement to the property is
directly south of 6076 Waldos Beach Rd.
South property line runs parallel with
I-295 N for +/- 2100 ft.
REID: 9494623751000
For additional Information on the site
location: refer to Exhibit “A”
“A”
SIZE: As stated above, the subject
property 40.70 +/- acres in size.
EXISTING ZONING: The subject
property is currently zoned R10/CU
Residential District.
EXISTING LAND USE: This property is currently an undeveloped lot.

Exhibit “A” Aerial View

OTHER SITE CHARACTERISTICS:
Exhibit “B” provides the current zoning of
the subject property and surrounding properties. Exhibit “C”
provides the location of water and sewer availability. Exhibit “D” provides the future land use.
Exhibit “C” Utilities

Exhibit “B” Zoning

Exhibit “D” Future Land Use

DEVELOPMENT REVIEW: The development of this property will require a site plan and
development review.
COMPREHENSIVE DEVELOPMENT PLANS: This site is located within the existing Land Use
Plan and is predominantly designated as “Commercial”. Please refer to Exhibit “D” for additional
information
DIMENSIONAL PROVISIONS TIED TO THE REQUEST:

MINIMUM STANDARD
Front Yard Setback
Side Yard Setback
Rear Yard Setback
Lot Area
Lot Width

EXISTING ZONING
30 feet
10/15 feet
35 feet
N/A
N/A

PROPOSED ZONING
30 feet
10/15 feet
35 feet
N/A
N/A

IMPACTS ON AREA FACILITIES
UTILITIES: Water is available for connection and will be provided by PWC.
STORMWATER: Stormwater Management Permit Application required.
PLAN REVIEW COMMENTS: The Town of Hope Mills Plan Review team has no objections to
this request.
SPECIAL OVERLAY DISTRICTS: Did not receive any comments.
FIRE MARSHAL: Did not receive any comments.
PUBLIC WORKS: No comment.
INSPECTIONS: Must meet all state and local building codes.
PARKS & REC: No comment.
Health Department: Did not receive any comments.
Cumberland County: No comment.
FCEDC: Has no issue with this action.
RLUAC: No comment.
FAMPO: The subject property sits on Waldos Beach Road and is identified as a local road in
the Metropolitan Transportation Plan. There are no roadway construction improvement projects
planned and the subject property will have no significant impact on the Transportation

Improvement Program. In addition, Waldos Beach Road has no 2025 AADT or road capacity
data available. Due to lack of data and the small scale, the new zoning request does not
demand a trip generation. The new development should not generate enough traffic to
significantly impact Waldos Beach Road.
Cumberland County Schools: Did not receive any comments.
DEQ: Did not receive any comments.
STAFF RECOMMENDATION
Town of Hope Mills Planning staff recommends approval of the initial zoning request for the
property located directly behind and abutting the rear property lines of 6056 and 6076 Waldos
Beach Road. Access to the property is provided by an existing easement located immediately
south of 6076 Waldos Beach Road. The southern property line runs parallel to I-295 North for
approximately 2,100 feet. The request proposes initially zoning the property from the R10/CU
Residential District to the R7.5 Residential District. The proposed rezoning is not consistent with
the existing Land Use Plan, which designates the area for “Commercial” use. However, the
subject property is surrounded by properties that are currently zoned for residential
development. The proposed R7.5 Residential District is consistent with the existing residential
zoning pattern and is compatible with the surrounding area. Although the proposed rezoning is
not consistent with the Hope Mills Area Land Use Plan, the existing zoning pattern of the
surrounding properties supports residential development in this area. Overall, the rezoning is
compatible with the surrounding zoning districts and supports the established residential
character and development pattern of the area.

THE

TOWN OF
HOPE MILLS
Development Projects
Initial Zoning Request

Request to initially zone to: R7.5 Residential District

Case# ZNG-008-26
November 16, 2026

D E V E L O P M E N T

S E R V I C E S

CASE ZNG-008-26: Initial Zoning Request
Background Information

•

•
•

•
•

The Town of Hope Mills staff received a request to initially zone 40.70
+/- acres of land from the R10/CU Residential District (County) to the
R7.5 Residential District, the subject property directly abuts the rear
property line of 6056 & 6076 Waldos Beach Rd. Access easement to
the property is directly south of 6076 Waldos Beach Rd. South
property line runs parallel with I-295 N for +/- 2100 ft.
Parcel identification number 9494-62-3751.
Properties immediately surrounding the subject site are primarily
zoned RR (Rural Residential) and include both developed and
undeveloped residential parcels. Residential properties and
residentially designated land are located to the north, south, east, and
west of the subject property, establishing a predominantly residential
development pattern in the immediate vicinity.
Access will most likely come from Waldos Beach Road.
The Hope Mills Area Land Use Plan calls for “Commercial.” This
request does not fall within the current guidelines.

Case #ZNG-008-26 Background Information

ZNG-008-26 Aerial View

ZNG-008-26
Applicant/Owner:
Estate of Barbara M.
Johnson
(applicant) & (owner).
Request:
Initially zone to R7.5
Residential District
ACREAGE:
40.70 +/- acres

Case #ZNG-008-26
Request to initially zone to R7.5 Residential
District

Site plan if needed

ZNG-008-26 Utilities

ZNG-008-26 Current Zoning

Hope Mills Area
Land Use Plan:
Commercial
Request:
Non-Compliant

Case #ZNG-008-26 Future Land Use

CASE ZNG-008-26: Initial Zoning Request
Staff Recommendation

In ZNG-008-26, the Town of Hope Mills Planning staff recommends
approval of the initial zoning request for the property located directly
behind and abutting the rear property lines of 6056 and 6076 Waldos
Beach Road. Access to the property is provided by an existing easement
located immediately south of 6076 Waldos Beach Road. The southern
property line runs parallel to I-295 North for approximately 2,100 feet. The
request proposes initially zoning the property from the R10/CU Residential
District to the R7.5 Residential District. The proposed rezoning is not
consistent with the existing Land Use Plan, which designates the area for
“Commercial” use. However, the subject property is surrounded by
properties that are currently zoned for residential development. The
proposed R7.5 Residential District is consistent with the existing
residential zoning pattern and is compatible with the surrounding area.
Although the proposed rezoning is not consistent with the Hope Mills Area
Land Use Plan, the existing zoning pattern of the surrounding properties
supports residential development in this area. Overall, the rezoning is
compatible with the surrounding zoning districts and supports the
established residential character and development pattern of the area.

Case #ZNG-008-26 Staff Recommendation

Subject Property

Subject Property

Residential Housing

Residential Housing

Residential Housing

Residential Housing

TAB 6

MAYOR
Jessie Bellflowers

TOWN BOARD

MAYOR PRO TEM
Hope Page

Bryan Marley
Cynthia Hamilton
Grilley Mitchell
Lisa Tremmel

TOWN MANAGER
Chancer McLaughlin

TOWN CLERK
Ashley Wyatt

TOWN OF HOPE MILLS BOARD OF COMMISSIONERS
Meeting Agenda –November 2, 2026
7:00 p.m. Regular Meeting
Mayor Bellflowers called the meeting to order at 7:00 PM and welcomed those in attendance.
STAFF PRESENT
Town Manager Chancer McLaughlin, Town Clerk Ashley Wyatt, Deputy Town Clerk Coronda
Regan, Police Chief Stephen Dollinger, Fire Chief Matt Cain, Finance Director Brittany McLaurin,
Public Works Director Don Sisko, and Town Attorney Katie Wooten.
PLEDGE OF ALLEGIANCE
Mayor Bellflowers led the pledge of allegiance alongside local Eagle Scouts
APPROVAL OF AGENDA – ADDITIONS OR DELETIONS
Motion to approve the agenda was made by Commissioner Mitchell and seconded by
Commissioner Hamilton. There was no discussion. The motion carried unanimously.
OFFICIAL COMMENTS
Town Manager Chancer McLaughlin reported on upcoming community events and election day
taking place the following day.
BOARD MEMBER COMMENTS
Commissioner Hamilton thanked Debbie Jones and Lamarco Morrison for their work on the Old
Mills Day event.
Commissioner Mitchell encouraged attendance at the 30th Veterans Day Parade and the 3 PM
town Veterans Day ceremony at the park. He asked that organizations wishing to lay a wreath
contact staff.
Commissioner Tremmel urged residents to vote on November 3rd.
Mayor Pro Tem Page commended staff on the trunk-or-treat event.
Mayor Bellflowers reported that the Hope Mills Chamber of Commerce presented its Legacy
Award to Parks and Recreation at its banquet and also recognized the fire department
PRESENTATIONS
Mayor Bellflowers administered the oath of office to police officer Benjamin Zacharias (No att
Regular Meeting
November 2, 2026

Human Resources Director Leeanne Carlucci recognized employees reaching service milestones
of 5, 10, 15, 20, 25, and 30 years.
PUBLIC COMMENTS
John Martinson thanked the three commissioners who voted for two-year terms and distributed a
"concerned citizen suggested budget" proposing a 10 percent reduction, which he estimated
could save about $2.3 million.
CONSENT AGENDA
Consideration and Approval of Board of Commissioners Meeting Minutes: October 19,
2026, Regular Meeting and October 26, 2026, Special Meeting
Witt O’Brien third quarter 2026 grant services update
Motion to approve the Consent Agenda, Items 5a and 5b, was made by Commissioner Mitchell
and seconded by Commissioner Hamilton. The motion carried unanimously.
OLD BUSINESS
Consideration to accept the bid for the installation of a sensory garden at Heritage Park
from Cardinal Landscaping in the amount of $22,571.00 for the installation of the Heritage
Park Sensory Garden and authorize staff to proceed with the necessary steps to execute the
contract.
Town Manager McLaughlin relayed talking points from Lamarco Morrison, who was on
vacation.
● Grant and funding: The grant was written by a Methodist University intern with a focus
on special-needs children. All but about $800 of the project is grant-funded. Parks and
Recreation would cover the $800 from its contracted services line item.
● Bid: The informal bid process allowed acceptance of the single bid, which was under
$30,000 and within budget. Sidewalks and benches are part of Heritage Park Phase 2 and
are not required by the grant.
● Timeline: The Manager stated the project must be substantially complete by midDecember. Accepting the bid would allow work to begin immediately.
Commissioner Hamilton asked whether a watering and irrigation plan was included, since the bid
notes that no plant warranty applies without one. The Manager advised it was part of the overall
project. Commissioner Tremmel noted that the packet states the project must be completed by
November 30, which conflicted with the Manager's statement. The Manager deferred to Mr.
Morrison’s written talking points for the deadline.
Finance Director Brittany McLaurin said Mr. Morrison had told her that 50 percent of the grant
had been received up front and the remainder would follow completion. She added that the work
would take 30 to 45 days and that tabling risked losing the funding.
Motion to approve the bid from Cardinal Landscaping in the amount of $22,571 for the
installation of the Heritage Park Sensory Garden and to authorize staff to proceed with the
necessary steps to execute the contract was made by Commissioner Mitchell and seconded by
Regular Meeting
November 2, 2026

Commissioner Hamilton. The motion carried 3-2 (Commissioner Tremmel and Mayor Pro Tem
Page voting no).
NEW BUSINESS:
Consideration and Approval of the proposal from Summit Design and Engineering
Services, Inc. for the base amount of $22,280 with a not to exceed amount of $30,000 for
construction execution and authorizing the Town Manager to execute the contract and
related documents.
Public Works Director Don Sisko explained that this was the Bretton Woods resurfacing project,
in development since March. He confirmed the cost is funded by Powell Bill funds and that
Summit would handle the pre-bid meeting, bid opening and preconstruction meeting.
Motion to approve the proposal from Summit Design and Engineering Services, Inc. with a base
amount of $22,280 and a not-to-exceed amount of $30,000 was made by Commissioner Hamilton
and seconded by Commissioner Mitchell. The motion carried unanimously.
Consideration and approval of Budget Amendment #19, appropriating an additional
$25,000 for Professional Investigative Services with the Richardson Group, and authorizing
the amendment to the Professional Investigative Services Agreement, increasing the total
contract amount no to exceed $85,000
Mayor Bellflowers stated that the board had previously approved the additional funding and that
the action was to approve the budget amendment document. The contract maximum was
$85,000, and the report was due by a hard stop of November 16. He said the Richardson Group
agreed to accept partial payment now and defer the balance of the $25,000 until January. He also
noted he had approved the current invoice.
Motion to approve Budget Amendment #19 and the amendment to the Professional Investigative
Services Agreement, not to exceed $85,000, was made by Commissioner Mitchell and seconded
by Commissioner Tremmel. The motion carried unanimously.
Consideration and Approval of the Mid-Carolina Regional Council Proposal in the
Amount of $12,000 for Professional Recruitment and Selection Services for the Town of
Hope Mills Town Manager Position, Including Candidate Recruitment, Application
Screening, Interview Coordination, and Assistance with the Selection Process (TAB 6)
Commissioner Hamilton asked whether the board had agreed to use an external firm.
Mayor Bellflowers confirmed the board's consensus was to proceed externally.
Leeanne noted that the $12,000 base excluded background checks and advertising and that total
costs would likely approach $15,000, depending on factors such as candidate travel
reimbursement.
Mayor Bellflowers said staff would contact the COG to schedule a special meeting between the
board and COG staff. The board remains responsible for defining the candidate profile, and a
draft from prior use is being updated. He said the town manager residency requirement would
return to the November 16 agenda.
Regular Meeting
November 2, 2026

Motion to approve the Mid-Carolina Regional Council proposal in the amount of $12,000 for
professional recruitment and selection services for the Town Manager position was made by
Commissioner Hamilton and seconded by Commissioner Mitchell. The motion carried.
CLOSED SESSION CALLED PURSUANT TO NCGS 143-318.11(A)(3) ATTORNEY
CLIENT PRIVILEGE, AND NCGS 143-318.11(A)(6) PERSONNEL
Motion to enter closed session pursuant to NCGS 143-318.11(A)(3) and NCGS 143-318.11(A)(6)
was made by Mayor Pro Tem Page and seconded by Commissioner Hamilton. The motion
carried unanimously.
The board returned from closed session.
Motion to seal the minutes of the closed session until such time as the release of the information
would no longer frustrate the purpose of the closed session and further no action was taken, was
made by Mayor Pro Tem Page and seconded by Commissioner Mitchell. The motion carried
unanimously.
ADJOURNMENT
Seeing no additional business to come before the board, the meeting was adjourned at 9:07 pm.
Motion by Mayor Pro Tem Page, seconded by Commissioner Mitchell, and carried unanimously
to adjourn the meeting.
ADOPTED this 16th Day of November 2026.

ATTEST:
_____________________________
Ashley Wyatt, MMC Town Clerk

Regular Meeting
November 2, 2026

_____________________________________
Jessie Bellflowers, MAYOR

MAYOR
Jessie Bellflowers

TOWN BOARD

MAYOR PRO TEM
Hope Page

Bryan Marley
Cynthia Hamilton
Grilley Mitchell
Lisa Tremmel

TOWN MANAGER
Chancer McLaughlin

TOWN CLERK
Ashley Wyatt

TOWN OF HOPE MILLS BOARD OF COMMISSIONERS
Meeting Agenda –November 9, 2026
6:00 p.m. Special Meeting
Mayor Bellflowers called the meeting to order at 6:00 PM and welcomed those in attendance.
STAFF PRESENT
Town Clerk Ashley Wyatt, Police Chief Stephen Dollinger, Human Resources Director Leeanne
Carlucci, and Public Works Director Don Sisko.
ABSENT: Commissioners Bryan Marley and Cynthia Hamilton
APPROVAL OF AGENDA – ADDITIONS OR DELETIONS
A motion to approve the agenda as presented was made by Commissioner Mitchell and seconded
by Commissioner Tremmel. The motion carried unanimously.
DISCUSSION

Selection Process and Timeline for a Hope Mills Town Manager with Mid-Carolina
Council of Government
Samantha Wullenwaber, Executive Director of the Mid- Carolina Council of Government
made herself available for questions and provided a presentation to the board regarding the
timeline, recruitment process, job specifications and candidate portfolio for the Town
Manager position. She identified where she would need board input and advised them of
next steps. There was no action taken regarding this item.
CLOSED SESSION CALLED PURSUANT TO NCGS 143-318.11(A) (3) ATTORNEY
CLIENT PRIVILEGE AND NCGS 143-318.11 (A) (6) PERSONNEL
Motion to enter closed session pursuant to NCGS 143-318.11(a)(3) and (a)(6) was made by
Mayor Pro Tem and seconded. The motion carried.
The board entered closed session at 6:54pm
The board returned from closed session at 8:46pm

Special Meeting
November 9, 2026

Motion to seal the closed session minutes until release of the information will no longer frustrate
the purpose of the closed session and further no action was taken, was made by Mayor Pro Tem
and seconded by Commissioner Mitchell. The motion carried.
ADJOURNMENT
Seeing no additional business to come before the board, the meeting was adjourned at 8:46 pm.
Motion by Commissioner Mitchell, seconded by Commissioner Tremmel, and carried unanimously
to adjourn the meeting.
ADOPTED this 16th Day of November 2026.

ATTEST:
_____________________________
Ashley Wyatt, MMC Town Clerk

Special Meeting
November 9, 2026

_____________________________________
Jessie Bellflowers, MAYOR

TAB 7

THE TOWN OF HOPE MILLS
APPEARANCE COMMISSION
2027 MEETING SCHEDULE
The Hope Mills Appearance Commission will meet monthly on the 4th
Tuesday of each month at VFW Post 10630, located at 3226 Davis Street in Hope
Mills, NC at 6:30pm.

Month
January
February
March
April
May
June
July
August
September
October
November
December

Meeting Date
Tuesday, January 26, 2027
Tuesday, February 23, 2027
Tuesday, March 23, 2027
Tuesday, April 27, 2027
Tuesday, May 25, 2027
Tuesday, June 22, 2027
Tuesday, July 27, 2027
Tuesday, August 24, 2027
Tuesday, September 28, 2027
Tuesday, October 26, 2027
Tuesday, November 23, 2027
Tuesday, December 28, 2027

The Hope Mills Appearance Commission may from time to time hold special
meetings, as necessary, and also if the Commission decides to cancel a meeting,
notice will be posted and sent to the “sunshine list”.

Cultural Arts Committee
2027 Meeting Schedule
Meetings shall occur on the 2nd Thursday of each month at 6:30pm at Thomas
Campbell Oakman Chapel, 3711 South Main Street, Hope Mills, NC 28348.
Month

Meeting Date

January

Thursday, January 14, 2027

February

Thursday, February 11, 2027

March

Thursday, March 11, 2027

April

Thursday, April 08, 2027

May

Thursday, May 13, 2027

June

Thursday, June 10, 2027

July

Thursday, July 08, 2027

August

Thursday, August 12, 2027

September

Thursday, September 09, 2027

October

Thursday, October 14, 2027

November

No Meeting Due to Holiday

December

Thursday, December 09, 2027

THE TOWN OF HOPE MILLS
HOMELESSNESS ADVISORY COMMITTEE
2027 MEETING SCHEDULE
The Hope Mills Homelessness Advisory Committee will meet monthly on the 2nd Tuesday
of each month at the VFW Post 10630, located at 3226 Davis Street, Hope Mills, NC 28348 at
6:00pm.
Month

Meeting Date

January

Tuesday, January 12, 2027

February

Tuesday, February 09, 2027

March

Tuesday, March 09, 2027

April

Tuesday, April 13, 2027

May

Tuesday, May 11, 2027

June

Tuesday, June 08, 2027

July

Tuesday, July 13, 2027

August

Tuesday, August 10, 2027

September

Tuesday, September 14, 2027

October

Tuesday, October 12, 2027

November

Tuesday, November 09, 2027

December

Tuesday, December 14, 2027

The Hope Mills Homelessness Advisory Committee may from time to time hold special
meetings, as necessary, and also if the Committee decides to cancel a meeting, notice will be
posted and sent to the “sunshine list”.

THE TOWN OF HOPE MILLS
HISTORIC PRESERVATION COMMISSION
2027 MEETING SCHEDULE
The Hope Mills Historic Preservation Commission will meet on the 2nd Wednesday
of every month at 6:00 p.m. at the Thomas Campbell Oakman Chapel, 3711 South
Main Street, Hope Mills, NC 28348
Month
January
February
March
April
May
June
July
August
September
October
November
December

Meeting Date
Wednesday, January 13, 2027
Wednesday, February 10, 2027
Wednesday, March 10, 2027
Wednesday, April 14, 2027
Wednesday, May 12, 2027
Wednesday, June 09, 2027
Wednesday, July 14, 2027
Wednesday, August 11, 2027
Wednesday, September 08, 2027
Wednesday, October 13, 2027
Wednesday, November 10, 2027
Wednesday, December 08, 2027

The Historic Preservation Commission may from time to time hold special meetings,
as necessary, notice of which will be posted and sent to the “Sunshine List”.

THE TOWN OF HOPE MILLS
PARKS & RECREATION ADVISORY COMMITTEE
2027 MEETING SCHEDULE
The Hope Mills Parks & Recreation Committee will meet monthly on the 4th Monday of each
month at 6:30 pm at the Parks and Recreation Building, Hope Mills, NC 28348.
Month

Meeting Date

February

Monday, February 22, 2027

January
March
April
May

June
July

August

September
October

November
December

Monday, January 25, 2027
Monday, March 22, 2027
Monday, April 26, 2027
Monday, May 24, 2027

Monday, June 28, 2027
Monday, July 26, 2027

Monday, August 23, 2027

Monday, September 27, 2027
Monday, October 25, 2027

Monday, November 22, 2027
No meeting

The Hope Mills Parks & Recreation Committee may from time to time hold special meetings, as
necessary, notice of which will be posted and sent to the “sunshine list”.

Updated 11/9/26

THE TOWN OF HOPE MILLS
PRIME MOVERS COMMITTEE
2027 MEETING SCHEDULE
The Hope Mills Prime Movers Committee will meet on the 1st Tuesday of each month at 6:00
p.m. VFW Post 10630, located at 3226 Davis Street in Hope Mills, NC.
Month

Meeting Date

January

Tuesday, January 5, 2027

February

Tuesday, February 2, 2027

March

Tuesday, March 2, 2027

April

Tuesday, April 6, 2027

May

Tuesday, May 4, 2027

June

Tuesday, June 1, 2027

July

Tuesday, July 6, 2027

August

Tuesday, August 3, 2027

September

Tuesday, September 7, 2027

October

Tuesday, October 5, 2027

November

Tuesday, November 2, 2027

December

Tuesday, December 7, 2027

The Prime Movers Committee may from time to time hold special meetings, as necessary, notice
of which will be posted and sent to the “Sunshine List”.

THE TOWN OF HOPE MILLS
VETERANS AFFAIRS COMMITTEE
2027 MEETING SCHEDULE
The Hope Mills Veterans Affairs Commission will meet monthly on the 4th Thursday of each
month at 6:00 pm at VFW Post 10630, located at 3226 Davis Street, Hope Mills, NC 28348.

Month
January

Meeting Date
Thursday, January 28, 2027

February

Thursday, February 25, 2027

March

Thursday, March 25, 2027

April

Thursday, April 22, 2027

May

Thursday, May 27, 2027

June

Thursday, June 24, 2027

July

Thursday, July 22, 2027

August

Thursday, August 26, 2027

September

Thursday, September 23, 2027

October

Thursday, October 28, 2027

November

No meeting due to observance of Thanksgiving
Holiday

December

No meeting due to observance of Christmas
Holiday

The Hope Mills Veterans Affairs Commission may from time to time hold special meetings, as
necessary, notice of which will be posted and sent to the “sunshine list”.

Updated 11/9/26

TAB 8

Annexation No. A2026-010
Loflin Properties LLC
PIN 0423054722 & 0423058925

RESOLUTION DIRECTING THE CLERK TO INVESTIGATE
A PETITION RECEIVED UNDER G.S. 160A-31
RESOLUTION NO. R2026-030
WHEREAS a petition requesting annexation of an area described in said petition was
received on November 5, 2026, by the Hope Mills Board of Commissioners consisting of
7.266 Acres, and
WHEREAS G.S. 160A-31 provides that the sufficiency of the petition shall be
investigated by the Town Clerk before further annexation proceedings may take place;
and
WHEREAS the Board of Commissioners of the Town of Hope Mills deems it advisable
to proceed in response to this request for annexation;
NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the
Town of Hope Mills, North Carolina, that:
The Town Clerk is hereby directed to investigate the sufficiency of the above described
petition and to certify as soon as possible to the Board of Commissioners the result of her
investigation.
ADOPTED this 16th day of November, 2026.
_____________________________________
JESSIE BELLFLOWERS, MAYOR
ATTEST:
_____________________________
Ashley Wyatt, MMC Town Clerk

TAB 9

GENERAL FUND - September 30, 2026
Budget
Revenues
Ad Valorem Taxes
Other Taxes & Licenses
Intergovernmental Revenues
Grants/Reimbursements
Public Safety Revenues
Permits & Fees
Environmental Fees & Revenues
Parks & Recreation Fees
Other Revenues
Approp from Fund Balance
Total Revenues
Expenditures
General Government
Governing Body
Administration
Human Resources
Finance
Tax Listings & Collections
Legal
Planning & Zoning
PW Director
Bldg Operating & Maint
Service Garage
Total General Government
Public Safety
Law Enforcement
Animal Control
Fire Deparment
Inspections
Total Public Safety
Transportation
Streets
Total Transportation
Environmental Protection
Sanitation
Total Environmental Protection
Cultural & Recreational
Parks & Recreation
Programs/Events
Athletics/Field Maintenance
Total Cultural & Recreational
Debt Service
Total Expenditures

Encumbered

Variance

%

12,055,321
119,205
4,650,245
696,000
115,941
535,692
1,769,006
254,092
564,515
613,632
21,373,650

9%
8%
10%
0%
34%
25%
10%
24%
37%
0%
11%

-

12,055,321
119,205
4,650,245
696,000
115,941
535,692
1,769,006
254,092
564,515
613,632
21,373,650

9%
8%
10%
0%
34%
25%
10%
24%
37%
0%
11%

389,179
674,475
425,450
665,050
102,000
78,000
567,900
497,100
816,104
202,750
4,418,008

21,956
171,416
77,031
208,881
9,817
13,000
135,954
123,659
241,071
50,471
1,053,258

367,223
503,059
348,419
456,169
92,183
65,000
431,946
373,441
575,033
152,279
3,364,750

6%
25%
18%
31%
10%
17%
24%
25%
30%
25%
24%

(0)
(0)

367,223
503,059
348,419
456,169
92,183
65,000
431,946
373,441
575,033
152,279
3,364,751

6%
25%
18%
31%
10%
17%
24%
25%
30%
25%
24%

8,788,973
53,625
3,987,573
665,225
13,495,396

2,539,431
24,000
1,019,121
172,219
3,754,771

6,249,542
29,625
2,968,452
493,006
9,740,625

29%
45%
26%
26%
28%

65,230
4,581
69,812

6,184,312
29,625
2,963,870
493,006
9,670,813

30%
45%
26%
26%
28%

682,725
682,725

113,753
113,753

568,972
568,972

17%
17%

1,816
1,816

567,157
567,157

17%
17%

1,528,400
1,528,400

300,107
300,107

1,228,293
1,228,293

20%
20%

5,799
5,799

1,222,494
1,222,494

20%
20%

847,942
528,675
1,475,360
2,851,977
909,475
23,885,981

275,658
115,913
241,751
633,322
679,997
6,535,208

572,284
412,762
1,233,609
2,218,655
229,478
17,350,773

33%
22%
16%
22%
75%
27%

744
5,709
80,932
87,386
164,812

571,540
407,053
1,152,677
2,131,269
229,478
17,515,585

33%
23%
22%
25%
75%
28%

Revenues over/(under) Expenditures

CASH ACCOUNTS - September 30, 2026

$

%

1,146,479
10,795
510,424
60,039
176,908
197,894
82,308
327,485
2,512,331

2,512,331
6,535,208
(4,022,877)

$

Variance

13,201,800
130,000
5,160,669
696,000
175,980
712,600
1,966,900
336,400
892,000
613,632
23,885,981

Total Revenues
Total Expenditures

Checking Account:
Cash on Hand:
Investment Accounts:
Capital Project Funds
Restricted Funds
Total Cash:

Actual YTD

169,691
1,100
3,295,822
4,500,547
1,649,270
9,616,429

2,512,331
6,700,019
(4,187,688)

TAB 10

Meeting Date: November 16, 2026

O

AGENDA FORM

TO:

Chancer F. McLaughlin, Town Manager

FROM:

Lamarco M. Morrison, Parks and Recreation Director

SUBJECT:

Consideration to Accepting a grant from the N.C. Department
of Natural and Cultural Resources and Authorize the Mayor
Execute the LWCF Project Agreement for the Phase II design
and construction of Heritage Park.

BACKGROUND INFORMATION:
On September 30, 2026, DNCR formally notified the Town of Hope Mills that it had
been selected to receive a $500,000 Land Water Conservation Fund (LWCF) grant award
to support the Heritage Park Phase II project. The award provides a significant source of
external funding to assist the Town with the implementation of the planned
improvements while advancing the Town’s continued investment in its parks and
recreational infrastructure.
As a condition of the LWCF award, the Town is required to execute the LWCF Project
Agreement with DNCR. Execution of this agreement formally establishes the Town’s
commitment to the project and outlines the requirements governing the administration,
implementation, reimbursement, and completion of the grant-funded improvements. The
project must be administered in accordance with applicable LWCF program
requirements, DNCR guidelines, and all other applicable federal, state, and local
regulations.
Staff is requesting approval to accept the LWCF grant, and proceed with execution of the
LWCF Project Agreement.
STAFF RECOMMENDATION, IF APPLICABLE:

Staff is requesting approval to accept the LWCF grant, proceed with execution of the
LWCF Project Agreement.
This agenda form has been reviewed by:
Town Manager
Finance Director
Town Attorney
Department Head (s)
Town Clerk

Initial & Date

LMM 11/5/2026

Meeting Date: November 16, 2026
RECOMMENDED ACTION:

Accept the LWCF grant, proceed with execution of the LWCF Project Agreement.
FISCAL IMPACT:
The Town of Hope Mills committed to Match Funding in the amount of $500,000 as a condition
of accepting the LWCF grant. The Town intends to use the PARTF grant award in the amount of
$500,000 as its local match for the LWCF grant.
ATTACHMENTS:
Attached is the LWCF Agreement and Notice of Award.

This agenda form has been reviewed by:
Town Manager
Finance Director
Town Attorney
Department Head (s)
Town Clerk

Initial & Date

LMM 11/5/2026

Division of Parks and Recreation

North Carolina Department of Natural and Cultural Resources
Governor Josh Stein

Secretary Pamela B. Cashwell

Lamarco Morrison
Director, Parks and Recreation Department
Town of Hope Mills
5770 Rockfish Rd.
Hope Mills, NC 28348
Re: #37-01108 Heritage Park Ph II LWCF Grant Award
Dear Mr. Morrison:
The Town of Hope Mills has been awarded a Land and Water Conservation Fund (LWCF) grant for
the Heritage Park Ph II project in the amount of $500,000, with a required local match of
$500,000. Your project period is October 1, 2026, through September 30, 2029 (36 months).
The next step is to execute a contract between the Town of Hope Mills and the N.C. Department of
Natural and Cultural Resources (DNCR). Attached is a copy of the contract. Please have your chief
elected official sign and return TWO copies to me at the address below within 45 days. A
representative of DNCR will then sign the contracts and return a copy of the executed contract.
Please do not begin work on the LWCF project until you receive the signed contract.
LWCF grants are paid on a reimbursement basis. The grantee must first spend its own funds on the
project and then be reimbursed. In addition, a series of progress inspections for your project will be
conducted by your regional consultant, Terri Stowers.
Your local government may have received additional funds from other sources for this project. If
LWCF funds are no longer needed, please notify me to withdraw this grant.
Sincerely,

Vonda Martin
Program Manager, Grants and Outreach
NC Division of Parks & Recreation
NC Department of Natural & Cultural Resources

Director Brian L. Strong
NC Division of Parks and Recreation
1615 MSC, Raleigh, NC 27699-1615
919-707-9300 | ncparks.gov

1. DATE ISSUED

1a. SUPERSEDES AWARD NOTICE dated 08/31/2026

MM/DD/YYYY

NOTICE OF AWARD

except that any additions or restrictions previously imposed
remain in effect unless specifically rescinded

10/22/2026
2. ASSISTANCE LISTING NUMBER

15.916 - Outdoor Recreation Acquisition, Development and Planning
3. ASSISTANCE TYPE Project Grant
5. TYPE OF AWARD
Other

4. GRANT NO. P26AP01816-01

Originating MCA #

5a. ACTION TYPE Post Award Amendment

4a. FAIN P26AP01816
6. PROJECT PERIOD

MM/DD/YYYY

From
7. BUDGET PERIOD

From

MM/DD/YYYY

Through

10/01/2026

AUTHORIZATION (Legislation/Regulations)

09/30/2029

MM/DD/YYYY

MM/DD/YYYY

Through

10/01/2026

54 U.S.C. § 200305 Land and Water Conservation Fund, Assistance to
States

09/30/2029

8. TITLE OF PROJECT (OR PROGRAM)

37-01108 Heritage Park Ph II
9b. GRANTEE PROJECT DIRECTOR

9a. GRANTEE NAME AND ADDRESS

Ms. Vonda Martin

North Carolina Department of Natural and Cultural Resources

1615 Mail Service Center

109 E Jones St

Raleigh, NC, 27699-1615

Raleigh, NC, 27601-1023

Phone: 3363999651

10a. GRANTEE AUTHORIZING OFFICIAL

10b. FEDERAL PROJECT OFFICER

Ms. Sophia Olson

Mr. Raymond Grice

109 E Jones St

1849 C St NW

Raleigh, NC, 27601-1023

Main Interior Building National Park Service

Phone: 9197079342

Washington, DC, 20240-0001
Phone: 404-507-5789
ALL AMOUNTS ARE SHOWN IN USD
12. AWARD COMPUTATION

11. APPROVED BUDGET (Excludes Direct Assistance)

a. Amount of Federal Financial Assistance (from item 11m)

I Financial Assistance from the Federal Awarding Agency Only

II

II Total project costs including grant funds and all other financial participation

b. Less Unobligated Balance From Prior Budget Periods

a.

Salaries and Wages

……………….................$

0.00

b.

Fringe Benefits

……………….................$

0.00

.…...….…..$

0.00

c.

Total Personnel Costs

c. Less Cumulative Prior Award(s) This Budget Period
d. AMOUNT OF FINANCIAL ASSISTANCE THIS ACTION

13. Total Federal Funds Awarded to Date for Project Period

500,000.00

$
$
$

0.00
500,000.00

$
$

0.00
500,000.00

14. RECOMMENDED FUTURE SUPPORT
(Subject to the availability of funds and satisfactory progress of the project):

d.

Equipment

…………………………...$

0.00

e.

Supplies

…………………………...$

0.00

f.

Travel

…………………………...$

0.00

g.

Construction

…………………………...$

786,500.00

h.

Other

…………………………...$

213,500.00

15. PROGRAM INCOME SHALL BE USED IN ACCORD WITH ONE OF THE FOLLOWING

i.

Contractual

…………………….……..$

0.00

j.

TOTAL DIRECT COSTS

$

1,000,000.00

k.

INDIRECT COSTS

$

0.00

l.

TOTAL APPROVED BUDGET

$

1,000,000.00

m.

Federal Share

$

500,000.00

n.

Non-Federal Share

$

500,000.00

REMARKS

(Other Terms and Conditions Attached -

Yes

YEAR

TOTAL DIRECT COSTS

YEAR

TOTAL DIRECT COSTS

d. 5

b. 3

$
$

e. 6

$
$

c. 4

$

f. 7

$

a. 2

ALTERNATIVES:
a.
b.
c.
d.
e.

DEDUCTION
ADDITIONAL COSTS
MATCHING
OTHER RESEARCH (Add / Deduct Option)
OTHER (See REMARKS)

b

16. THIS AWARD IS BASED ON AN APPLICATION SUBMITTED TO, AND AS APPROVED BY, THE FEDERAL AWARDING AGENCY
ON THE ABOVE TITLED PROJECT AND IS SUBJECT TO THE TERMS AND CONDITIONS INCORPORATED EITHER DIRECTLY
OR BY REFERENCE IN THE FOLLOWING:
a.
b.
c.
d.

The grant program legislation
.
The grant program regulations.
This award notice including terms and conditions, if any, noted below under REMARKS.
Federal administrative requirements, cost principles and audit requirements applicable to this grant.

In the event there are conflicting or otherwise inconsistent policies applicable to the grant, the above order of precedence shall
prevail. Acceptance of the grant terms and conditions is acknowledged by the grantee when funds are drawn or otherwise
obtained from the grant payment system.

No)

This is an administrative modification. The grant was originally awarded without a NEPA determination. This modification will update the Grant agreement to reflect completed NEPA determination.

GRANTS MANAGEMENT OFFICIAL:
Emily West, GMS
1849 C St NW
Main Interior Building National Park Service
Washington, DC, 20240-0001
Phone: 202-843-4207
17. VENDOR CODE

18a. UEI MFEHMF7KVJF5

0071309724

18b. DUNS 809784895

LINE#

FINANCIAL ACCT

AMT OF FIN ASST

START DATE

END DATE

TAS ACCT

1

0054017317-00010

$0.00

10/01/2026

09/30/2029

5536

19. CONG. DIST.

02

PO LINE DESCRIPTION
24GM HERITAGE PARK PHASE 2

PAGE 2 of 2

NOTICE OF AWARD (Continuation Sheet)
GRANT NO.

DATE ISSUED
10/22/2026
P26AP01816-01

Federal Financial Report Cycle
Reporting Period Start Date

Reporting Period End Date

Reporting Type

Reporting Period Due Date

10/01/2026

09/30/2027

Annual

12/29/2027

10/01/2027

09/30/2028

Annual

12/29/2028

10/01/2026

09/30/2029

Project Final

01/28/2030

Performance Progress Report Cycle
Reporting Period Start Date

Reporting Period End Date

Reporting Type

Reporting Period Due Date

10/01/2026

09/30/2027

Annual

12/29/2027

10/01/2027

09/30/2028

Annual

12/29/2028

10/01/2026

09/30/2029

Project Final

01/28/2030

2

AWARD ATTACHMENTS
North Carolina Department of Natural and Cultural Resources
1. Mod Agreement
2. NEPA Decision

P26AP01816-01

Grant Agreement P26AP01816
Page 1 of 2

Modification Number 01 to
Grant Agreement P26AP01816
Between
THE UNITED STATES DEPARTMENT OF THE INTERIOR
NATIONAL PARK SERVICE
AND
NORTH CAROLINA DEPARTMENT OF NATURAL AND CULTURAL RESOURCES

GENERAL
The purpose of this modification is to update the NEPA Award Specific Conditions from
NEPA/NHPA Incomplete to NEPA/NHPA Complete. The conditions have been met.
MODIFICATION
1. ARTICLE IV- AWARD SPECIFIC CONDITIONS. The following is modified:
C. NEPA/NHPA Determination Complete
The National Park Service (NPS) has completed its review under NEPA (42 U.S.C. 4321 et
seq.), the Department of the Interior regulations at 43 C.F.R. Part 46, and NHPA (54 U.S.C.
300101 et seq.) with implementing regulations at 36 C.F.R. Part 800, and has issued a final
NEPA/NHPA determination for this project. The Recipient must carry out all approved
project activities in accordance with the mitigation, restrictions, conditions, protections, and
monitoring measures required by that determination, including those listed below. If the
project work, design, sequence, location, timing, or site conditions change in a way that
differs from what NPS evaluated, the Recipient must notify its assigned LWCF Program
Officer before continuing so NPS can determine whether supplemental review is required. To
meet this condition, the Recipient must provide documentation of the change to its assigned
LWCF Program Officer for NPS review and acceptance. Written agency approval will be
issued to confirm NPS acceptance once the condition has been met.
2. ARTICLE IV- AWARD SPECIFIC CONDITIONS. The following is removed:
3. The Sub-Recipient must conduct a phase 2 archaeological survey and provide survey
results with SHPO prior to any ground disturbing activities to support compliance with
NEPA/NHPA. The Recipient must maintain documentation of compliance and make it
available to NPS upon request.
3. ARTICLE IV- AWARD SPECIFIC CONDITIONS. The following is added:

FAAD-1443-008-2026-01

Grant Agreement P26AP01816
Page 2 of 2

3. Before the grant can be closed out, the recipient must document consultation with the
restoration specialist to ensure that aboveground sites are preserved throughout all grantfunded activities.
4. All other terms and conditions remain unchanged.

FAAD-1443-008-2026-01

LWCF

National Park Service
U.S. Department of the Interior
State and Local Assistance Programs

37-01108.1 Heritage Park Phase 2

Hope Mills, Cumberland County, NC
P r op osed F ed er a l A c t i on

Approval of Land and Water Conservation Fund (LWCF) modification to grant number 37-01108.1 Heritage
Park Phase 2. The project statement of work is as follows: The recipient, North Carolina Department of Natural
and Cultural Resources, will pass through a subaward/subgrant to the subrecipient, Town of Hope Mills, to
improve Heritage Park. This project will: develop trails, picnic shelter and restroom, playground, outdoor
classroom, fishing piers, canoe/kayak launch, and signage.
C a t eg or i c a l E x c l usi on
This grant has been environmentally certified F(3) which states: "Grants for replacement or renovation of
facilities at their same location without altering the kind and amount of recreational, historical, or cultural
resources of the area, or the integrity of the existing setting. DOI NEPA Handbook, Appendix 2, 12.5, F(3)"
No extraordinary circumstances apply.
Executive Order 14154, Unleashing American Energy (Jan. 20, 2025), and a Presidential Memorandum, Ending Illegal
Discrimination and Restoring Merit-Based Opportunity (Jan. 21, 2025), require the Department to strictly adhere to the
National Environmental Policy Act (NEPA), 42 U.S.C. §§ 4321 et seq. Further, such Order and Memorandum repeal
Executive Orders 12898 (Feb. 11, 1994) and 14096 (Apr. 21, 2023). Because Executive Orders 12898 and 14096 have
been repealed, complying with such Orders is a legal impossibility. The NPS verifies that it has complied with the
requirements of NEPA, including the Department's regulations and procedures implementing NEPA at 43 C.F.R. Part 46
and Part 516 of the Departmental Manual, consistent with the President's January 2025 Order and Memorandum.

10/13/2026
Keilah Spann
Supervisory Compliance Officer
Land and Water Conservation Fund Program
National Park Service - Interior Region 2
Atlanta, Georgia 30303

Date

STATE OF NORTH CAROLINA
COUNTY OF WAKE

SUBGRANTEE’S FEDERAL I.D. NO.
#_________________________

LAND AND WATER CONSERVATION FUND SUBGRANTEE CONTRACT
Subgrantee: Town of Hope Mills
Subgrantee Address and Contact Information: Lamarco Morrison – 5770 Rockfish Rd., Hope Mills, NC 28348
Subgrantee Fiscal Year End Date: June 30
Grant Award Date: August 31, 2026
Project Number: 37-01108
Project Title: Heritage Park Ph II
Effective Contract Period: October1, 2026-September 30, 2029 (36 months)
Project Scope (Description of Project): To improve Heritage Park, this project will: develop trails, picnic shelter and restroom,
playground, outdoor classroom, fishing piers, canoe/kayak launch, and signage.
Total Approved Budget (Project Costs): $1,000,000.00
Land and Water Conservation Fund Grant Amount:

$500,000

Federal Share: up to 50%

Local Government Match:

$500,000

Local Share: 50%

Section I. Purpose and Contents of the Contract
The North Carolina Department of Natural and Cultural Resources (the “Department”) and Town of Hope Mills (the
“Subgrantee”, and together with the Department, the “Parties”) hereby enter into this Land and Water Conservation Fund
Subgrantee Contract (this “Contract”), effective as of the Date of the last signature to this Contract, for the completion of the
Project Scope stated above, pursuant to LWCF Grant #P26AP01816 (the “Grant”), awarded to the Department by the United
States Department of the Interior Land and Water Conservation Fund (“LWCF”) on August 31, 2026.
Upon execution of this Contract, the Department hereby promises, in consideration of the promises by the Subgrantee herein,
to obligate to the Subgrantee the Land and Water Conservation Fund Grant Amount (the “Grant Amount”) shown above. The
Subgrantee hereby promises to manage the funds efficiently and effectively in accordance with the approved budget; to
promptly complete the Project Scope described above in a diligent and professional manner within the Contract Period; and to
monitor and report work performance as required by all relevant federal and state laws and regulations.
The Parties agree that they are subject to and will comply with the terms, promises, and any other requirements appearing
either directly or by reference in the following documents, which are incorporated herein by reference into this Contract, as
though fully set forth herein, and are binding on the Parties:
a.

b.
c.

All attachments or amendments hereto, including:
i.
Attachment A: Notice of Certain Reporting and Audit Requirements
ii.
Attachment B: Scope of Work
iii.
Attachment C: Assurances - Construction Programs and
iv.
Attachment D: Certification Regarding Lobbying
The application by Subgrantee for the Grant, which shall remain on file with the Department;
The Notice of Award and Grant agreement #P26AP01816 between the U.S. Department of the Interior and the State
LWCF Contract #37-01108
Page 1 of 12

d.
e.

of North Carolina (the “Notice of Award”), as the terms apply to Subgrantees;
The Department of the Interior’s Standard Award Terms and Conditions: https://www.doi.gov/grants/doi-standardterms-and-conditions (version effective June 1, 2023 and any subsequent editions or amendments thereto);;
LWCF State Assistance Program Federal Financial Assistance Manual 2026 (the “Manual”) and any subsequent editions
or amendments thereto.

Section II. Eligible Project Costs, Fiscal Management, and Recordkeeping
1.

The Grant Amount must be matched on the basis of at least one (1) dollar of funding provided by the Subgrantee for
every one (1) dollar of funding provided under the Grant. The Subgrantee shall be reimbursed for eligible costs in
accordance with the federal cost share percentage stated on page 1 of this Contract. Note that if the Subgrantee has an
overmatch for the Contract Grant Funds, the Subgrantee will be reimbursed at a rate of less than fifty percent (50%) of
eligible costs. To be eligible, project costs must be incurred during the Contract Period, documented in the grant
application, described in the Project Scope, and initiated and/or undertaken after execution of this Contract by the Parties.
Pre-award costs shall only be eligible if included and approved with the initial grant application. The Department shall
only pay or reimburse the Subgrantee for reasonable, eligible costs actually incurred by the Subgrantee that do not exceed
the Grant Award amount for the Project outlined on page 1 of this Contract.

2.

LWCF assistance for land acquisition will be based on the fair market value of real property or the sales price, whichever
is less. Value must be based upon an independent appraisal by a licensed appraiser holding a general or residential
certification from the North Carolina Appraisal Board and conducted in accordance with the standards of the Uniform
Appraisal Standards for Federal Loan Applications (“UASFLA”). The Department shall review the appraisal as to content
and valuation. Final approval of appraised amounts rests solely with the Department.

3.

In order to allow general public access and use in a timely manner, the Subgrantee agrees to begin development on LWCFacquired land within three (3) years of the date this Contract is signed by the Parties.

4.

Payment shall be made in accordance with this Contract, the Scope of Work (Attachment B), the Notice of Award, and
any applicable law and regulations. Payment for work performed will be made upon receipt and approval of invoice(s)
from the Subgrantee documenting the costs incurred in the performance of work under this Contract. Invoices may be
submitted to the Contract Administrator quarterly. Final invoices, including accounting records that document all
expenditures and requests for reimbursement, must be received by the Department for approval within thirty (30) days
after the end of the Contract period or Contract completion, whichever occurs first. Refer to the LWCF Manual Chapter
7.G.3 for documentation required to close out an LWCF grant. Accounting records should be based on generally accepted
local government accounting standards and principles. All accounting records and supporting documents will clearly show
the Project Number and Project Title to which they are applicable.

5.

Subgrantee will retain records in accordance with 2 CFR 200; to the extent that 2 CFR 200 is not applicable, Subgrantee
will retain all pertinent records for a period of five (5) years or until all audit exceptions have been resolved, in accordance
with the provisions of 09 NCAC 03M .0703. Records created or obtained under this Contract shall not be destroyed, purged
or disposed of outside of the stated retention policy without the express written consent of the Department.

6.

The Subgrantee acknowledges and agrees that the State Auditor, Department, or their respective authorized agents may
request access to persons and records under N.C. Gen. Stat. § 147-64.7. The State Auditor, the Department, or their
respective agents may access the Subgrantee’s accounting records as well as the audit work papers in the possession of
any auditor of the Subgrantee. The Department recommends that Subgrantee retain the documents related to this grant
and project in perpetuity, including this Contract and as applicable, any amendments to this Contract, deeds, approved
maps, and site plans, etc.

7.

The Subgrantee must ensure that grant funds dispersed under this Contract are audited in compliance with all applicable
federal and state statutes and regulations, including, but not limited to, 2 CFR 200 (with particular attention to the
applicable provisions of Part F of the same), as well as the requirements of Chapter 9, Subchapter M of the North Carolina
Administrative Code (including, but not limited to, the audit requirements contained in Attachment A), and any other
applicable federal or state laws and regulations regarding the same.
LWCF Contract #37-01108
Page 2 of 12

8.

The Subgrantee agrees to refund to the Department, after an audit of the project’s financial records, any costs disallowed
or required to be refunded to the Department on account of audit exceptions. The Subgrantee agrees that any unused
awarded funds remaining after the completion of the project or termination of this Contract shall revert back to the
Department.

9.

By agreeing to this Contract, the Subgrantee certifies the applicable assurances described in Attachment C.

10.

The Parties agree and understand that the awarding of the sums specified herein is subject to allocation and appropriation
of funds to the Department for the purposes set forth in this Agreement.

Section III. Project Execution
1.

The Subgrantee may not deviate from the Scope of the Work outlined in Attachment B without the prior written approval
of the Department. When the Subgrantee desires to change an element of the project, including, but not limited to, a
change to the project scope, a revised estimate of costs, a deletion or addition of project deliverables, or an extension of
the Contract Period, the Subgrantee must submit a request to the Department for approval in writing no less than sixty
(60) days prior to the end of the Contract Period. All requests made within the sixty (60) days prior to the end of the
Contract Period will be submitted to the National Park Service (“NPS”) for review, and then, based on that review, either
be approved or denied by the Department. The Subgrantee must obtain prior approval of budget and program revisions
in accordance with 2 C.F.R. 200.308.

2.

The provision of Grant funds from the Department to the Subgrantee herein is a subaward that does not create any
employment relationship, joint venture, or partnership between the Subgrantee and the Department. The Subgrantee
shall be wholly responsible for the work to be performed and for the supervision of its employees, agents, representatives
and subcontractors. The Subgrantee represents that it has, or shall secure at its own expense, all personnel required to
complete the Project Scope. Such employees, agents, representatives and subcontractors shall not be employees of or
have any individual contractual relationship with the Department.

3.

If the Subgrantee acts as a pass-through entity and disburses any Grant funds to lower-tiered entities, the Subgrantee
shall follow the requirements of 2 CFR 200, paying particular attention to the requirements of 2 CFR § 200.331 when
determining whether a lower-tier recipient of Grant funds is a subgrantee or a subcontractor.

4.

The Subgrantee shall not subgrant any of the work contemplated under this Contract, without prior written approval from
the Department. The Department shall not be obligated to pay for any expenses incurred by any unapproved subSubgrantee. Furthermore, any sub-subgrantee must agree to abide by the standards contained in this Contract and to
provide all information to allow the Subgrantee to comply with these standards. A Subgrantee who receives approval to
subgrant work contemplated under this Contract shall not be relieved of any of the duties and responsibilities of this
Contract.

5.

In the event the Subgrantee contracts or subcontracts out the completion of any or all of the Project Scope:
a.
b.
c.

6.

The Subgrantee is not relieved of any of its duties and responsibilities provided in this Contract;
The Subgrantee shall be responsible for all subcontractor activities including adherence by subcontractors to
all applicable requirements of this Contract; and
All subcontracts shall require the Subgrantee’s subcontractor to agree to abide by all applicable laws and
regulations, as well as the standards laid out herein, and to provide such information as to allow the
Subgrantee to comply with these standards, including allowing State and federal authorized representatives
to access any records pertinent to its role as a subcontractor to complete the Project Scope.

The Subgrantee agrees to comply with all applicable reporting requirements for grant recipients at the designated
reporting level as outlined in 09 NCAC 03M .0205 (see Attachment A), including providing a certification that State
financial assistance received was used for the purposes for which it was awarded.
LWCF Contract #37-01108
Page 3 of 12

7.

The Subgrantee shall not subgrant to or subcontract with any party listed on the governmentwide exclusions in the federal
System for Award Management (SAM), or that is otherwise barred or suspended from contracting with the Federal
Government.

8.

If Subgrantees hires consultants, the consultants must be qualified, and Subgrantee must submit documentation showing
competitive selection or justification of single procurement for contract amounts greater than $3,000, in accordance with
2 CFR 200.318-327.

9.

The Subgrantee agrees to comply with all applicable requirements of 2 CFR 200.322, as well as the Build America, Buy
America Act (Pub. L. No. 117-58, §§ 70901-52, particularly §§ 70914 of the Act), and complete all necessary
documentation to maintain and certify the Act’s requirements.

10.

The Subgrantee agrees to permit periodic audits and site inspections by the Department to ensure work progress in
accordance with the approved Project Scope, including a required close-out inspection upon project completion. After
project completion, the Subgrantee agrees to conduct contract compliance inspections at least once every five (5) years
and to submit a Department-provided inspection report to the Department.

11.

The Subgrantee agrees land acquired with LWCF assistance shall be dedicated in perpetuity as a recreation site for the
use and benefit of the public, the dedication and Federal Award Identification Number (FAIN) will be recorded in the deed
of said property and the property may not be converted to other than public recreation use without prior approval of the
Department and U.S. Department of Interior. The Subgrantee agrees to maintain and manage LWCF-assisted
development/renovation projects for public recreation in perpetuity after project completion. Conversions to other than
public recreation use are governed by federal law and the LWCF Manual and require prior approval.

12.

The Subgrantee agrees to operate and maintain the project site so to appear attractive and inviting to the public, kept in
safe repair and condition, and open for public use at reasonable hours and times of the year, according to the type of
facility and area.

13.

The Subgrantee shall agree to place all utility lines developed with LWCF assistance underground.

14.

If the project site is rendered unusable for any reason whatsoever, the Subgrantee agrees to immediately notify the
Department of said conditions and to make repairs, at its own expense, in order to restore use and enjoyment of the
project by the public in a timely manner.

Section IV. Project Termination and Applicant Eligibility
1.

The Subgrantee may unilaterally rescind this Contract at any time prior to the expenditure of funds by the Department
on the project described in this Contract by providing written notice to the Department.

2.

Termination by Mutual Consent: The Parties may terminate this Contract by mutual consent with 60 calendar days’ notice
in a writing signed by the Parties, or as otherwise provided by law.

3.

Termination for Cause: If, through any cause, the Subgrantee shall fail to fulfill its obligations under this Contract in a
timely and proper manner, the Department shall have the right to terminate this Contract by giving written notice to the
Subgrantee and specifying the effective date thereof.

4.

Effect of Termination: In the event the Contract is terminated by either party, the Subgrantee shall be paid for services
satisfactorily completed, less payment or compensation previously made. Unexpended funds held by the Subgrantee shall
revert to the Department or the U.S. Department of the Interior. The Subgrantee will not incur new obligations for the
terminated portion of the Contract and will cancel as many outstanding obligations as possible, after it has received the
notification of termination from the Department or has provided Department with the same, in the event that Subgrantee
is terminating the contract. Costs incurred after receipt or provision of termination notice will be disallowed. The
Subgrantee shall not be relieved of any liability to the Department because of any breach of the Contract by the
LWCF Contract #37-01108
Page 4 of 12

Subgrantee. The Department may, to the extent authorized by law, withhold payments to the Subgrantee for the purpose
of set-off until the exact amount of damages due the Department from the Subgrantee is determined.
5.

Failure by the Subgrantee to comply with the provisions and conditions set forth in the formal application and this
Contract may, in the Department’s sole discretion, result in the Department declaring the Subgrantee ineligible for further
LWCF grant awards, in addition to any other remedies provided by law, until such time as compliance has been obtained
to the satisfaction of the Department.

6.

Waiver by the Department of any default or breach in compliance with the terms of this Contract by the Subgrantee shall
not be deemed a waiver of any subsequent default or breach and shall not be construed to be modification of the terms
of this Contract unless stated to be such in writing, signed by an authorized representative of the Department and the
Subgrantee and attached to the Contract.

7.

Neither party shall be deemed to be in default of its obligations hereunder if and so long as it is prevented from performing
such obligations by any act of war, hostile foreign action, nuclear explosion, riot, strikes, civil insurrection, earthquake,
hurricane, tornado, or other catastrophic natural event or act of God.

Section V. General Terms
1.

No assignment of the Subgrantee's obligations or the Subgrantee's right to receive payment hereunder shall be permitted.
However, upon written request approved by the Department, the Department may:
a. Forward the Subgrantee's payment check(s) directly to any person or entity designated by the Subgrantee, or
b. Include any person or entity designated by Subgrantee as a joint payee on the Subgrantee's payment check(s). In
no event shall such approval and action obligate the Department to anyone other than the Subgrantee and the
Subgrantee shall remain responsible for fulfillment of all Contract obligations.

2.

Except as otherwise provided herein, this Contract shall inure to the benefit of and be binding upon the Parties hereto and
their respective successors. It is expressly understood and agreed that the enforcement of the terms and conditions of this
Contract, and all rights of action relating to such enforcement, shall be strictly reserved to the Department, the Subgrantee,
and the U.S. Department of the Interior. Nothing contained in this document shall give or allow any claim or right of action
whatsoever by any other third person. It is the express intention of the Department and Subgrantee that any such person
or entity receiving services or benefits under this Contract shall be deemed an incidental beneficiary only.

3.

To the extent allowed by law, the Subgrantee shall hold and save the State, its officers, agents, and employees, harmless
from liability of any kind, including all claims and losses accruing or resulting to any other person, firm, or corporation
furnishing or supplying work, services, materials, or supplies in connection with the performance of this Contract, and from
any and all claims and losses accruing or resulting to any person, firm, or corporation that may be injured or damaged by
the Subgrantee in the performance of this Contract and that are attributable to the negligence or intentionally tortious
acts of the Subgrantee.

4.

All notices permitted or required to be given by one party to the other and all questions about the Contract from one party
to the other shall be addressed and delivered to the other party’s Contract Administrator. The name, post office address,
street address, telephone number, fax number, and email address of the Parties’ respective initial Contract Administrators
are set out below. Either party may change the post office address, street address, telephone number, fax number, or
email address of its Contract Administrator by giving written notice to the other party within thirty (30) calendar days of
such change. The Subgrantee shall not substitute key personnel assigned to the performance of this Contract without prior
approval by the Department’s Contract Administrator.

LWCF Contract #37-01108
Page 5 of 12

Department Contract Administrator

Subgrantee Contract Administrator

NC Department of Natural and Cultural Resources
Division of Parks and Recreation
Attention: Vonda Martin, Manager of Grants and Outreach
1615 Mail Service Center
Raleigh, NC 27699-1615
Telephone: 919-707-9338
Email: [email protected]

Subgrantee: Town of Hope Mills
Attention: Lamarco Morrison
Address: 5770 Rockfish Rd., Hope Mills, NC 28348
Telephone: 910-426-4107
Email: [email protected]

5.

The Subgrantee agrees to comply with all applicable federal, state and local laws, ordinances, codes, rules, regulations,
and licensing requirements that are applicable to this Contract (including, but not limited to, the LWCF grant program
legislation (54 U.S.C. §200301, et seq.); 2 CFR 200.92, 200.101, and 200.332) and the conduct of its normal operations,
including, but not limited to, purchasing, construction, land acquisition, fiscal management, equal employment
opportunity, accessibility, and the environment.

6.

The Subgrantee shall comply with all federal and State laws relating to equal employment opportunity. The Subgrantee
shall take affirmative action in complying with all Federal and State requirements concerning fair employment and
employment of people with disabilities, and concerning the treatment of all employees without regard to discrimination
by reason of race, color, religion, sex, national origin, or disability.

7.

In accordance with North Carolina Executive Order 24 (signed October 18, 2017), the Subgrantee agrees not to discriminate
against any person on the basis of race, color, ethnicity, national origin, age, disability, sex, pregnancy, religion, National
Guard or veteran status, sexual orientation, gender identity or expression in the use of any property or facility acquired or
developed pursuant to this Contract.

8.

The Subgrantee agrees it provides a drug-free workplace in accordance with the requirements of the Drug-Free Workplace
Act of 1988 (41 USC 8103).

9.

The Subgrantee will comply with all applicable requirements of 2 CFR § 200.216, which prohibits subrecipients from
obligating or expending loan or grant funds on certain telecommunications and video surveillance services or equipment.

10. The Subgrantee will comply with all applicable requirements of 2 CFR § 200.323 and section 6002 of the Solid Waste
Disposal Act, as amended by the Resource Conservation and Recovery Act.
11. The Subgrantee shall have on file with the Department a copy of the Subgrantee's policy addressing conflicts of interest
that may arise involving the Subgrantee's management employees and the members of its governing body as set forth in
N.C.G.S. § 143C-6-23(b). The policy shall address situations in which any of these individuals may directly or indirectly
benefit, except as the Subgrantee's employees or members of its board or other governing body, from the Subgrantee's
disbursing of state funds and local matching funds and shall include actions to be taken by the Subgrantee or the individual,
or both to avoid conflicts of interest and the appearance of impropriety. The policy shall be filed before the Department
may disburse the grant funds. Subgrantee shall at all times comply with the Subgrantee’s conflict of interest policy.
12. The Subgrantee shall abide by the requirements of 31 U.S.C. §1352 (Byrd-Anti Lobbying Amendment). In addition, the
Subgrantee shall complete Attachment D (Certification Regarding Lobbying) and abide by all requirements of the same.
13. Except as otherwise provided herein or unless superseded by applicable federal or State statute of limitations, all promises,
indemnifications, requirements, terms conditions, provisions, representations, guarantees, and warranties contained
herein shall survive the Contract expiration or termination date.
14. This Contract may not be amended orally or by performance. Amendments shall be made in writing on a form prepared
by the Department and duly executed by an authorized representative of the Department and the Subgrantee.
15. If any provisions of this Contract are held to be invalid, illegal, or unenforceable, the remaining provisions shall remain in
LWCF Contract #37-01108
Page 6 of 12

full force and effect.
16. If eligible, the Subgrantee and all Subgrantees shall: (a) ask the North Carolina Department of Revenue for a refund of all
sales and use taxes paid by them in the performance of this Contract, pursuant to N.C.G.S. § 105-164.14; and (b) exclude
all refundable sales and use taxes from all reportable expenditures before the expenses are entered in their reimbursement
reports.
17. Travel expenses shall not be reimbursed in the performance of this Contract. If travel is necessary in the performance of
this Contract, it shall be included in the approved project budget and narrative.
18. N.C.G.S. §133-32 and Executive Order 24 prohibit the offer to, or acceptance by, any state employee of any gift from anyone
with a contract with the state, or from any person seeking to do business with the state. By execution of any response in
this procurement, the Subgrantee attests, for its entire organization and its employees or agents, that it is not aware that
any such gift has been offered, accepted, or promised by the organization or any of its employees or agents.
19. This Contract and any documents incorporated specifically by reference represent the entire agreement between the
Parties as to the subject matter herein and supersede all prior oral or written statements or agreements. This Contract
and any addenda thereto, are incorporated herein by reference as though set forth verbatim.

LWCF Contract #37-01108
Page 7 of 12

Section VI. Signature
In witness whereof, the Department and the Subgrantee have executed this Contract in duplicate originals, one of which is
retained by each of the Parties.

Name of Subgrantee (Local Government)

Signature of Subgrantee (Chief Elected Official)

Typed or Printed Name of Official

Title of Official

Date

(Notary Public Completes)
State of North Carolina
County of
On this _________ day of __________________,

, ____________________________________________

personally appeared before me the said named ________________________________________, to me known and known to
me to be the person described in and who executed the foregoing instrument, and he (or she) acknowledged that he (or she)
executed the same and being duly sworn by me, made oath that the statements in the foregoing instrument are true.
My commission expires: __________________, 20______.
(Seal Here)
Signature of Notary Public

North Carolina Department of Natural and Cultural Resources
Pamela B. Cashwell, Secretary
By:
Department Head or Authorized Agent
for Secretary Pamela B. Cashwell

Title

Date

LWCF Contract #37-01108
Page 8 of 12

Attachment A
Notice of Certain Reporting and Audit Requirements
The Subgrantee shall comply with all rules and reporting requirements established by State statute or administrative rules. For
convenience, the reporting requirements are set forth in this Attachment.
Reporting Thresholds.
There are three reporting levels established for grantees and Subgrantees receiving State financial assistance. Reporting levels
are based on the level of State financial assistance from all funding sources. The reporting levels are:
(1) Level I – A grantee or subgrantee that receives, holds, uses, or expends State financial assistance in an amount less
than twenty-five thousand dollars ($25,000) within its fiscal year.
(2) Level II - A grantee or subgrantee that receives, holds, uses, or expends State financial assistance in an amount of
at least twenty-five thousand ($25,000) or greater, but less than five hundred thousand dollars ($500,000) within its
fiscal year.
(3) Level III – A grantee or subgrantee that receives, holds, uses, or expends State financial assistance in an amount
equal to or greater than five hundred thousand dollars ($500,000) within its fiscal year.
Reporting requirements for grantees that meet the following reporting standards on an annual basis:
(1) All grantees and subgrantees shall provide a certification that State financial assistance received or, held was used
for the purposes for which it was awarded.
(2) All grantees and subgrantees shall provide an accounting of all State financial assistance received, held, used, or
expended.
(3) Level II and III grantees and subgrantees shall report on activities and accomplishments undertaken by the
Subgrantee, including reporting on any performance measures established in this Agreement.
(4) Level III grantees and subgrantees shall have a single or program-specific audit prepared and completed in
accordance with Generally Accepted Government Auditing Standards, also known as the Yellow Book.
All reports shall be filed with the Department in the format and method specified by the Department no later than three (3)
months following the end of the Subgrantee's fiscal year. Audits must be provided to the Department no later than nine (9)
months following the end of the Subgrantee's fiscal year. The Subgrantee shall use the reporting package forms provided by
the Department in making and submitting reports to the Department.
Unless prohibited by law, the costs of audits made in accordance with the provisions of this Agreement shall be allowable
charges to State and Federal awards. The charges may be considered a direct cost or an allocated indirect cost, as determined
in accordance with cost principles outlined in the Code of Federal Regulations, 2 CFR Part 200. The cost of any audit not
conducted in accordance with this Agreement shall not be charged to State awards.
Notwithstanding the provisions of this Agreement, a grantee may satisfy the reporting requirements of this Agreement by
submitting a copy of the report required under federal law with respect to the same funds.

LWCF Contract #37-01108
Page 9 of 12

Attachment B
Scope of Work

North Carolina Division of Parks and Recreation
Land and Water Conservation Fund – Grants Program for Local Governments
Subgrantee: Town of Hope Mills
Title of Project: Heritage Park Ph II
Project Number: 37-01108
Grant Agreement Number: P26AP01816
Amount of Grant: $500,000.00
Amount of Match: $500,000.00
Contact Person for Project: Lamarco Morrison
Title: Director, Parks and Recreation Department
Address: 5770 Rockfish Rd., Hope Mills, NC 28348
Telephone: 910-426-4107
Contact email address: [email protected]
Scope of Project: To improve Heritage Park, this project will: develop trails, picnic shelter and restroom,
playground, outdoor classroom, fishing piers, canoe/kayak launch, and signage.
Length of Project: 36 Months
Schedule for Reimbursements:
Grantee may submit bills quarterly after a significant portion of work has been completed on the project
element(s). No more than 90% of the grant will be reimbursed until the grantee completes the project
elements specified in the grant (refer to detailed budget submitted with grant application).
The Subgrantee’s grant application and support documentation are, by reference, part of the contract.
The Land and Water Conservation Fund administrative manual are, by reference, a part of the contract.

LWCF Contract #37-01108
Page 10 of 12

Attachment C: Construction Assurances
As applicable, I certify that the Subgrantee:
1.

Has the legal authority to apply for Federal assistance, and the institutional, managerial and financial capability (including
funds sufficient to pay the non-Federal share of project costs) to ensure proper planning, management and completion
of project described in this application.

2.

Will give the Department, the Comptroller General of the United States and, if appropriate, the State, the right to
examine all records, books, papers, or documents related to the assistance; and will establish a proper accounting system
in accordance with generally accepted accounting standards or agency directives.

3.

Will not dispose of, modify the use of, or change the terms of the real property title or other interest in the site and
facilities without permission and instructions from the Department. Will record the Federal awarding agency directives
and will include a covenant in the title of real property acquired in whole or in part with Federal assistance funds to
assure non-discrimination during the useful life of the project.

4.

Will comply with the requirements of the Department with regard to the drafting, review and approval of construction
plans and specifications.

5.

Will provide and maintain competent and adequate engineering supervision at the construction site to ensure that the
complete work conforms with the approved plans and specifications and will furnish progressive reports and such other
information as may be required by the Department.

6.

Will initiate and complete the work within the applicable time frame after receipt of approval of the Department.

7.

Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the
appearance of personal or organizational conflict of interest, or personal gain.

8.

Will comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C. §§4728-4763) relating to prescribed standards
of merit systems for programs funded under one of the 19 statutes or regulation specified in Appendix A of the OPM’s
Standards for a Merit System of Personnel Administration (5 C.F.R. 900, Subpart FJ.

9.

Will comply with the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. §§4801 et seq.) which prohibits the use of
lead-based paint in construction or rehabilitation of residence structures.

10.

Will comply with all Federal statutes relating to non-discrimination. These include but are not limited to: (a) Tille V1of
the Civil Rights Act of 1964 (P.L. 88-352) which prohibits discrimination on the basis of race, color or national origin; {b)
Title IX of the Education Amendments of 1972, as amended (20 U.S.C. §§1681 1683, and 1685-1686), which prohibits
discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29) U.S.C. §794), which
prohibits discrimination on the basis of handicaps; d) the Age Discrimination Act of 1975, as amended (42 U.S.C. §§61016107), which prohibits discrimination on the basis of age; (e) the Drug Abuse Office and Treatment Act of 1972 (P.L.92255), as amended relating to non-discrimination on the basis of drug abuse; (f) the Comprehensive Alcohol Abuse and
Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L.91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; (g) §§523 and 527 of the Public Health Service Act of 1912
(42 U.S.C. §§290 dd-3 and 290 ee-3), as amended, relating to confidentiality of alcohol and drug abuse patient records;
(h) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. §§3601 et seq.), as amended, relating to nondiscrimination in the
sale, rental or financing of housing; (i) any other non-discrimination provisions in the specific statue(s) under which
application for Federal assistance is being made; and OJ the requirements of any other nondiscrimination statue(s) which
may apply to the application.

LWCF Contract #37-01108
Page 11 of 12

11.

Will comply or has already complied with the requirements of Titles II and III of the Uniform Relocation Assistance and
Real Property Acquisition Policies Act of 1970 (P.L. 91-646) which provide for fair and equitable treatment of persons
displaced or whose property is acquired as a result of Federal or federally assisted programs. These requirements apply
to all interests in real property acquired for project purposes regardless of Federal participation in purchase.

12.

Will comply with the provisions of the Hatch Act (5 U.S.C.§§1501-1508 and 7324-7328) which limit the political activities
of employees whose principal employment activities are funded in whole or in part with federal funds.

13.

Will comply, as applicable, with the provisions of the Davis-Bacon Act (40 U.S.C. §§276a to 276a-7), the Copeland Act (40
U.S.C. §276c and 18 U.S.C. §874), and the Contract Work Hours and Safety Standards Act (40 U.S.C. §§327-333) regarding
labor standards for federally-assisted construction subagreements.

14.

Will comply with flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973
(P.L. 93-234) which requires recipients in a special flood hazard area to participate in the program and to purchase flood
Insurance if the total cost of insurable construction and acquisition is $10,000 or more.

15.

Will comply with environmental standards which may be prescribed pursuant to the following: (a) institution of
environmental quality control measures under the National Environmental Policy Act of 1969 (P.L. 91- 190) and Executive
Order (EO) 11514: (b) notification of violating facilities pursuant to EO11738: (c) protection of wetlands pursuant to
EO11990: (d) evaluation of flood hazards in flood plains In accordance with EO 11988; (e) assurance of project
consistency with the approved State management program developed under the Coastal Zone Management Act of 1972
(16 U.S.C. §§1451 et seq.); (f) conformity of Federal actions to State (Clean Air) implementation plans under Section
176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. §§7401 et seq.); (g) protection of underground sources of
drinking water under the Safe Drinking Water Act of 1974, as amended (P.L. 93-523); and, (h) protection of endangered
species under the Endangered Species Act of 1973, as amended (PL 93-205).

16.

Will comply with the Wild and Scenic Rivers Act of 1966 (16 U.S.C. §§1271 et seq.) related to protecting components or
potential components of the national wild and scenic rivers system.

17.

Will assist the Department in assuring compliance with Section 106 of the National Historic Preservation Act of 1966, as
amended (16 U.S.C. §470), EO11593 (identification and protection of historic properties), and the Archeological and
Historic Preservation Act of 1974 (16 U.S.C. §§469a-1 et seq).

18.

Will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act
Amendments of 1996 and 0MB Circular No. A-133, Audits of States, Local Governments, and Non-profit Organizations.”

19.

Will comply with all applicable requirements of all other Federal laws, executive orders, regulations, and policies
governing this program.

20.
Will comply with the requirements of Section 106 (g) of the Trafficking Victims Protection Act (TVPA) of 2000, as
amended (22 U.S.C. 7104) which prohibits grant award recipients or a sub-recipient from (1) Engaging in severe forms of
trafficking in persons during the period of time that the award is in effect; (2) Procuring a commercial sex act during the period
of time that the award is in effect; or (3) Using forced labor in the performance of the award or subawards under the award.

LWCF Contract #37-01108
Page 12 of 12

REV 10/2023

STATE OF NORTH CAROLINA
SUBSTITUTE W-9 FORM
Request for Taxpayer Identification Number

NC Office of the
State Controller

(IRS Form W-9 will not be
accepted in lieu of this form)

*Denotes a Required Field
*1.
Social Security Number (SSN),

Please select the appropriate Taxpayer Identification Number (EIN, SSN,
or ITIN) type and enter your 9-digit ID number. The U.S. Taxpayer
Identification Number is being requested per U.S. Tax Law. Failure to
provide this information in a timely manner could prevent or delay
payment to you or require The State of NC to withhold 24% for backup
withholding tax.

OR
Employer Identification Number (EIN),
OR
Individual Taxpayer Identification Number (ITIN)

*2.

(PRESS THE TAB KEY TO ENTER EACH NUMBER)

3.
Unique Entity Identifier or Dunn & Bradstreet Universal
Numbering System (DUNS) (see instructions):

*4. Legal Name (as registered with the IRS - see instructions):
5. Business Name/DBA/Disregarded Entity Name, if different from
Legal Name:

Section 1 – Taxpayer Identification

(PRESS THE TAB KEY TO ENTER EACH NUMBER)

Contact Information
7. Remittance Address (Location specifically used for payment that is
(DO NOT TYPE OR WRITE IN THIS FIELD)
different from Legal Address, if applicable)
Address Line 1:
*Address Line 1:

*6. Legal Address

Address Line 2:

*City

Address Line 2:

*State

*Zip (9 digit)

City

State

County

*County
*8. Contact Name:
*9. Phone Number:
10. Fax Number:

*11. Email Address:
*13. Entity
Classification

*12. Entity Type
Individual/Sole Proprietor/Single-member LLC
Partnership

Trust/Estate

C-Corporation

S-Corporation

Other___________________________

Limited liability company. Enter the tax classification (C=C corporation,
S=S corporation, P=Partnership) ________
Note: Check the appropriate box in the line above for the tax classification of the singlemember owner. Do not check LLC if the LLC is classified as a single-member LLC that is
disregarded from the owner unless the owner of the LLC is another LLC that is not
disregarded from the owner for U.S. federal tax purposes. Otherwise, a single-member LLC
that is disregarded from the owner should check the appropriate box for the tax classification
of its owner.

Section 2 -Certification

Zip (9 digit)

14. Exemptions (see
instructions)

Medical Services
Legal/Attorney
Services
NC Local Govt
Federal Govt
NC State Agency
Other Govt

Exempt payee code (if any):

Exemption from FATCA
reporting code (if any):

Other (specify)

Under penalties of perjury, I certify that:
1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me), and
2. I am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service
(IRS) that I am subject to backup withholding because of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer
subject to backup withholding, and
3. I am a U.S. citizen or other U.S. person (defined later in general instructions), and
4. The FATCA code(s) entered on this form (if any) indicting that I am exempt from FATCA reporting is correct.
Certification instructions: Please refer to the IRS Form W-9 located on the IRS Website (https://www.irs.gov/):

*Printed Name:

*Printed Title:

*Authorized U.S.
Signature:

* Date:

Please complete the Modification to Existing Supplier Records form if there have been any changes to the following: Tax Identification Number (TIN),
Legal Name, Business Name, Remittance Address.
If you would like to receive your payments electronically, please complete the Supplier Electronic Payment form.
Return all completed forms to the State Agency from which you are requesting payment.

NC Office of the State Controller Substitute W-9 Instructions

Page 1

General Instructions
For General Instructions, please refer to the IRS Form W-9 located on the IRS Website (https://www.irs.gov/).

Specific Instructions
Section 1 -Taxpayer Identification
1. Taxpayer Identification Type. Check the type of identification number provided in box 2.
2. Taxpayer Identification Number (TIN). Enter taxpayer’s nine-digit Employer Identification Number (EIN), Social Security Number (SSN), or Individual Taxpayer
Identification Number (ITIN) without dashes.
Note: If an LLC has one owner, the LLC's default tax status is "disregarded entity". If an LLC has two owners, the LLC's default tax status is "partnership". If an LLC has
elected to be taxed as a corporation, it must file IRS Form 2553 (S Corporation) or IRS Form 8832 (C Corporation).
3. Unique Entity Identifier or DUNS Number. Suppliers are requested to enter their Unique Entity ID number or DUNS Number created in SAM.gov, if
applicable.
4. Legal Name. Enter the legal name as registered with the IRS or Social Security Administration. For individuals, enter the name of the person who will do
business with the State of NC as it appears on the Social Security Card or other required Federal tax documents. An organization should enter the name
shown on its charter or other legal documents that created the organization. Do not abbreviate names. Do not enter a DBA or Disregarded Entity Name
on this line.
5. Business Name. Business, Disregarded Entity, trade, or DBA ("doing business as") name.

Contact Information
6. Enter your Legal Address.
7. Enter your Remittance Address, if applicable. A Remittance Address is the location in which you or your entity receives business payments.
8. Enter the Contact Name.
9. Enter your Business Phone Number.
10. Enter your Fax Number, if applicable.
11. Enter your Email Address.
For clarification on IRS Guidelines, see www.irs.gov.
12. Entity Type. Select the appropriate entity type.
13. Entity Classification. Select the appropriate classification type.

Exemptions
If you are exempt from backup withholding and/or FATCA reporting, enter in the Exemptions box, any code(s) that may apply to you. See Exempt payee code and
Exemption from FATCA reporting code below.
14. Exempt payee code. Generally, individuals (including sole proprietors) are not exempt from backup withholding. Corporations are exempt from backup
withholding for certain payments, such as interest and dividends. Corporations are not exempt from backup withholding for payments made in settlement of
payment card or third party network transactions.
Note. If you are exempt from backup withholding, you should still complete this form to avoid possible erroneous backup withholding.
The following codes identify payees that are exempt from backup withholding:
1 - An organization exempt from tax under section 501(a), any IRA, or a custodial account under section 403(b)(7) if the account satisfies the requirements of section
401(f)(2)
2 - The United States or any of its agencies or instrumentalities
3 - A state, the District of Columbia, a possession of the United States, or any of their political subdivisions, or instrumentalities
4 - A foreign government or any of its political subdivisions, agencies, or instrumentalities
5 - A corporation
6 - A dealer in securities or commodities required to register in the United States, the District of Columbia, or a possession of the United States
7 - A futures commission merchant registered with the Commodity Futures Trading Commission
8 - A real estate investment trust
9 - An entity registered at all times during the tax year under the Investment Company Act of 1940
10- A common trust fund operated by a bank under section 584(a)
11 - A financial institution
12 - A middleman known in the investment community as a nominee or custodian
13 - A trust exempt from tax under section 664 or described in section 4947.

NC Office of the State Controller Substitute W-9 Instructions

Page 2

The following chart shows types of payments that may be exempt from backup withholding. The chart applies to the exempt payees listed above, 1 through 13.
If the payment is for…

THEN the payment is exempt for…

Interest and dividend payments

All exempt payees except for 7

Broker transactions

Exempt payees 1 through 4 and 6 through
11 and all C corporations. S corporations
must not enter an exempt payee code
because they are exempt only for sales of
noncovered securities acquired prior to
2012.
Exempt payees 1 through 4

Barter exchange transactions and patronage
dividends
Payments over $600 required to be reported and
direct sales over $5,000¹

Generally, exempt payees 1 through 5²

Payments made in settlement of payment card
or third party network transactions

Exempt payees 1 through 4

¹ See Form 1099-MISC, Miscellaneous Income, and its instructions.
² However, the following payments made to a corporation and reportable on Form 1099-MISC are not exempt from backup withholding: medical and health care
payments, attorneys' fees, gross proceeds paid to an attorney, and payments for services paid by a federal executive agency.
Exemption from FATCA reporting code. The following codes identify payees that are exempt from reporting under FATCA. These codes apply to persons submitting
this form for accounts maintained outside of the United States by certain foreign financial institutions. Therefore, if you are only submitting this form for an account
you hold in the United States, you may leave this field blank. Consult with the person requesting this form if you are uncertain if the financial institution is subject to
these requirements.
A - An organization exempt from tax under section 501(a) or any individual retirement plan as defined in section 7701(a)(37)
B - The United States or any of its agencies or instrumentalities
C - A state, the District of Columbia, a possession of the United States, or any of their political subdivisions or instrumentalities
D - A corporation the stock of which is regularly traded on one or more established securities markets, as described in Reg. section 1.1472- 1(c)(1)(i)
E - A corporation that is a member of the same expanded affiliated group as a corporation described in Reg. section 1.1472-1(c)(1)(i)
F - A dealer in securities, commodities, or derivative financial instruments (including notional principal contracts, futures, forwards, and options) that is registered as
such under the laws of the United States or any state
G - A real estate investment trust
H - A regulated investment company as defined in section 851 or an entity registered at all times during the tax year under the Investment Company Act of 1940
I - A common trust fund as defined in section 584(a)
J - A bank as defined in section 581
K - A broker
L - A trust exempt from tax under section 664 or described in section 4947(a)(1)
M - A tax exempt trust under a section 403(b) plan or section 457(g) plan

Section 2 - Certification
To establish to the paying agency that your TIN is correct, you are not subject to backup withholding, or you are a U.S. person, or resident alien, sign the certification
on NC Substitute Form W-9. You are being requested to sign by the State of North Carolina.
For additional information please refer to the IRS Form W-9 located on the IRS Website (https://www.irs.gov/).

TAB 11

Meeting Date: 11/16/2026

AGENDA FORM

TO:

Chancer McLaughlin, Town Manager

FROM:

Don Sisko, Public Works Director

SUBJECT:

Safe Streets for All Action Plan

BACKGROUND INFORMATION: The Town of Hope Mills was awarded a state
grant in the sum of $96,000 with a $24,000 match to develop an action plan for the
purpose of decreasing vehicular and pedestrian crashes. LJB Engineering was
competitively selected by the Town and we are now ready to executed a contract to
complete the plan. Completion of this plan is a prerequisite for consideration of
additional state grant funding that falls under the Safe Streets for All purview.
STAFF RECOMMENDATION, IF APPLICABLE: N/A
RECOMMENDED ACTION/MOTION: Authorize the Town Manager to execute the
agreement with LJB Engineering to develop a Safe Streets for All Action Plan.
FISCAL IMPACT:
___X___ Currently Budgeted _________ Requires budget amendment ________ No fiscal impact.

ATTACHMENTS: LJB Engineering Agreement
Score Sheets and Tabulation

This agenda form has been reviewed by:
Town Manager
Finance Director
Town Attorney
Department Head (s)
Town Clerk

Initial & Date

DS 11/5/2026

Fixed Fee Services Agreement
This Fixed Fee Services Agreement ("Agreement") is made and entered into as of November 5,
2026 ("Effective Date") by and between LJB Engineering Professional Corporation, with a
corporate address of 2500 Newmark Drive, Miamisburg, OH 45342 ("LJB"), and the Town of
Hope Mills, with a corporate address of 5770 Rockfish Road, Hope Mills, NC 28348 ("Client")
(each a "Party" and collectively the "Parties").
A. Client desires to engage LJB to provide Safe Streets for All (SS4A) planning services
("Services") for the Town, located at the Town of Hope Mills (the "Project"), as more
particularly described on Exhibit 1 attached hereto.
B. LJB desires to provide such Services in connection with the Project as set forth in
this Agreement.
Now, Therefore, in consideration of the mutual promises and covenants herein, the Parties
agree as follows:
1. Compensation for Services.
A. For Services provided by LJB, LJB shall submit invoices to Client, and Client shall pay
LJB as shown on Exhibit 1. In addition, Client shall reimburse LJB for reimbursable
expenses (as defined in the Terms and Conditions attached hereto) incurred by LJB.
LJB shall submit invoices for Services and reimbursable expenses monthly.
B. All invoices for Services rendered by LJB and reimbursable expenses incurred shall be
payable in full by Client upon receipt of LJB's invoice. Client shall not retain a
percentage of any amounts due to LJB.
C. The estimates of LJB’s charges for Services set forth on Exhibit 1 represent LJB's good
faith estimate of such charges. Such estimates are based upon the following
assumptions: (i) LJB will proceed with a complete design of a single concept in each
segment of the Services; (ii) no unforeseen engineering or environmental problems
increasing the scope of Services required will be encountered; (iii) the respective
services and responsibilities of Client, LJB, consultants, contractors, subcontractors,
and others will be well coordinated; (iv) all governmental and regulatory approvals
and permits, including rezoning, will be obtained in due course without significant
objection; and (v) the Services will be performed within the time frame set forth on
Exhibit 1.
D. LJB will inform Client if, as a result of the failure of any such assumptions or changes
in the Services, actual charges by LJB will exceed the estimated amount. Except in the
event of a change in the scope of Services, LJB’s charges will not exceed the
estimated amount.
2. Affiliates. This Agreement is for the benefit of and provides access to the entire “LJB
Group” of companies, defined as LJB Engineering Professional Corporation, its parent
companies, their subsidiaries, affiliated investment funds, affiliated investment vehicles,
and other affiliates. Statements of Work may be issued to individual LJB Group companies
as needed for compliance with local licensing regulations.

Page 1

3. Governing Law. This Agreement shall be governed by, and construed in accordance with,
the laws of the State of North Carolina without regard to its conflict of laws principles.
4. Counterparts. This Agreement may be executed by electronic signature and in any
number of counterparts, each of which shall be deemed to be an original and all of which
together shall constitute one Agreement. Any electronic transmission of any signature
shall be deemed an original and shall be binding on the Parties.
5. Recitals. The recitals, prefatory phrases, and paragraphs set forth above are hereby
incorporated in full and made a part of this Agreement.
6. Terms and Conditions. The terms and conditions attached hereto are incorporated into
this Agreement.
The Parties entered into this Agreement as of the Effective Date.
Town of Hope Mills

LJB Engineering Professional Corporation

By:
Name: Ashley Wyatt
Title: Town Clerk

By:
Name: Kevin Wilcox, PE, CSP
Title: President

Page 2

Terms and Conditions
1. Responsibilities of LJB.
1.1

Scope of Services. LJB shall perform the Services set forth on Exhibit 1.

1.2

Additional Services. Services not expressly included on Exhibit 1 are not covered by
this Agreement. If Client desires additional services and LJB is willing to provide
such additional services, then the Parties shall execute a supplement to Exhibit 1
describing such additional services, the schedule for completion, and LJB's
compensation for performing such additional services. Once the Parties sign an
amendment to Exhibit 1, the additional services shall be included in the Services
and all other terms and conditions of this Agreement shall apply to such additional
services.

1.3

Standard of Care. LJB shall perform the Services in a manner consistent with that
level of care and skill ordinarily exercised by members of the profession currently
practicing in the same locality under similar conditions. No other representation,
expressed or implied, and no warranty or guarantee is included or intended in this
Agreement or in any report, opinion, document, or otherwise.

1.4

Time of Performance. LJB shall use commercially reasonable efforts to (a)
complete the Services in accordance with the mutually agreed upon schedule;
and (b) coordinate its Services with other parties involved in the Project in an effort
so as not to delay or interfere with the work of such other parties. If Client
requests modifications or changes in the scope or extent of the Services, then the
time of performance of such Services shall be equitably adjusted.

1.5

Construction Services. LJB is not responsible for the means, methods, or
sequences of construction or for the safety of workers or others at the
construction site. Construction observation services are neither exhaustive nor
continuous and consist of periodic visits to the Project site intended only to
determine whether construction is in general conformance with the construction
contract documents. LJB is not responsible for the performance or nonperformance of any contractor or other third party involved in the Project.

1.6

Record Drawings. Any record drawings to be prepared by LJB shall be developed
based upon bid specifications and plans as modified by actual construction.
Information related to such modifications may be provided by others, including
construction contractors, who shall document such modifications as part of their
performance. LJB may rely upon such information and shall not be responsible for
the accuracy of such information as it affects the record drawings. Record
drawings serve to document substantial alterations between bid plans and actual
construction and do not document minor alterations.

1.7

Confidentiality. LJB shall use reasonable efforts to preserve the confidentiality of any
information identified by Client as confidential. Confidential Information does not
include information that: (a) was actually known to LJB before its disclosure under
this Agreement; (b) LJB independently developed without use of or reliance upon
any confidential information provided by Client; (c) was available to the public or
industry knowledge at the time of its disclosure to LJB or which thereafter becomes

Page 3

available to the public or becomes industry knowledge, without a breach of this
Agreement by LJB; (d) was legally furnished to LJB by a third party having the right
to so disclose without restriction on its further disclosure. Confidential information
may be disclosed by LJB if required by law, regulation, or court order, provided that
LJB gives prompt written notice to Client before such disclosure.
1.8

No Third-Party Responsibility. Except for parties that have a direct contract with LJB
under Section 9, LJB has no duty or responsibility to any consultants, contractors,
subcontractors, or their bonding companies. LJB's obligations under this Agreement
are only to Client.

1.9

Insurance.
1.9.1.

LJB shall maintain the following insurance at all times during LJB's
performance of Services:
1.9.1.1.

Workers’ Compensation and Employers’ Liability with limits of
$1,000,000 each accident; $1,000,000– each employee and
$1,000,000 policy limit.

1.9.1.2.

Commercial General Liability with limits of $1,000,000 each
occurrence and $2,000,000 general aggregate.

1.9.1.3.

Auto Liability coverage with $1,000,000 each accident, including
coverage for Owned (if any) and/or Hired and Non-Owned Auto
Liability for autos used in the performance of the services under this
agreement.

1.9.1.4.

Professional Liability for claims arising from negligent acts, errors, or
omissions in performing the services hereunder, with limits of
$1,000,000 each claim and $2,000,000 aggregate.

1.9.1.5.

Umbrella or Excess Liability with coverage of $1,000,000 each
occurrence and policy aggregate over the required primary policy
limits of the General Liability, Automobile Liability, and Employers’
Liability required above.

1.9.2. Upon request by Client, LJB shall furnish Client with a certificate of insurance
evidencing the policies and limits as set forth above. The certificate of
insurance shall evidence Client as an additional insured under each policy of
insurance except for Workers’ Compensation and Professional Liability
coverage. The general liability additional insured coverage shall be in
accordance with current ISO endorsement forms CG 20 10 and CG 20 37 or
its equivalent.
2. Responsibilities of Client.
2.1

Client Representative. Client shall designate in writing a representative authorized to
act on behalf of Client with respect to the Project and the Services. Such
representative shall have authority to transmit instructions, receive information,
grant approvals, and take such other action as may be necessary to avoid
unreasonable delay in the progress of the Services.

Page 4

2.2

Client's Requirements. Client shall provide full written information regarding
Client's requirements for the Project, including design objectives and restraints,
schedule, space requirements and relationships, flexibility, expandability, special
equipment, systems, and site requirements. Client shall furnish to LJB copies of all
design and construction standards that Client requires to be included in drawings,
specifications, or other materials prepared by LJB.

2.3

Services by Third Parties. Client shall provide to LJB, or allow LJB to obtain at
Client’s expense, such ancillary professional and other services as may be
necessary or appropriate for performance of the Services and completion of the
Project. Client agrees and acknowledges that such services may entail Client
entering into an agreement with third-party service providers and, if Client refuses
to do so, then LJB may terminate this Agreement.

2.4

Responsibility for Utilities and Subsurface Structures. It shall be Client’s
responsibility, together with the third-party service provider, to ascertain the
location of all utilities and other subsurface structures. If LJB is asked by Client or a
third-party service provider to mark any drawing or other document for drilling or
other subsurface exploration purposes, then Client acknowledges that such
markings are only general guides. In all events, it is Client’s responsibility, together
with the third-party service provider, to ascertain the exact location of the drilling
or other subsurface exploration site that will not adversely impact any utility line or
other subsurface structure.

2.5

Access to Site. Client shall secure rights of access for LJB to all property
reasonably necessary for the performance of the Services.

2.6

Governmental Permits and Approvals. Client shall obtain, with LJB's assistance if
so indicated on Exhibit 1, all such governmental and regulatory permits and
approvals as may be necessary to complete the Project.

2.7

Coordination. Client shall coordinate the activities of Client, LJB, architects,
contractors, third-party service providers, and others involved in the Project.

2.8

Timely Performance. Client shall discharge its responsibilities, as set forth in this
Agreement and as otherwise agreed, in a timely manner so as not to delay the
Services.

2.9

Reliance upon Client Information. LJB shall have the right to rely upon information
supplied to LJB by or through Client, and LJB shall not have a duty to verify the
accuracy of such information unless otherwise agreed in writing. Client shall
indemnify, defend, and hold harmless LJB from claims, liabilities, losses, damages,
or expenses (including reasonable attorneys’ fees) related, directly or indirectly, to
LJB’s use of or reliance upon such information.

3. Compensation.
3.1

Progress Payments. LJB will send invoices to Client monthly. Such invoices shall
reflect billing for Services performed and reimbursable expenses incurred by LJB
during such month. Payment for each invoice is due upon receipt of such invoice
by Client. If Client disputes a portion of any invoice, then Client shall pay all
undisputed amounts pending resolution of the dispute.

Page 5

3.2

Reimbursable Expenses. Reimbursable expenses are expenditures made by LJB, its
consultants, or their respective employees in the interest of the Project.
Reimbursable expenses include expenses for (a) transportation, subsistence, and
lodging when traveling in connection with the Project; (b) long-distance
telephone charges, messenger service, field office expenses, and fees paid for
securing approval of authorities having jurisdiction over the Project; (c)
reproduction, postage and handling of drawings, specifications, reports, and other
Project-related instruments of service; and (d) preparing perspectives, renderings,
and models.

3.3

Late Payment. LJB will assess a carrying charge of 1.5% per month on progress
payments not made within thirty (30) days after the invoice date, which charge is
payable by Client upon demand. LJB may, in its sole discretion and without notice,
suspend or terminate its Services if Client does not pay any amount invoiced
within such thirty (30) day period. LJB reserves the right to withhold from Client
any drawings, specifications, and other instruments of service prepared for Client
pending payment of Client's outstanding indebtedness.

3.4

Estimates. Estimates of construction cost, cost of the Services, material quantities,
and construction time provided by LJB are: (a) estimates only based upon LJB's
professional opinion; (b) subject to change; and (c) contingent upon factors over
which LJB has no control. Except as may be otherwise specifically agreed in
writing with respect to the cost of the Services, LJB does not guarantee the
accuracy of such estimates.

3.5

Changes. The parties acknowledge that the nature of the Project is such that
Client may wish to make changes in the Project. Client may at any time authorize
changes in the Services, issue additional instructions, request additional services,
or direct omission of Services previously ordered. After LJB reviews each change
request made by Client, LJB shall advise Client in writing regarding any necessary
and appropriate fee and schedule adjustments for the Services arising from such
change. After LJB receives Client's written authorization to proceed with such
changes and Client's written approval of the corresponding fee and schedule
adjustments, if any, LJB shall proceed to implement such changes. LJB shall not
be required to make changes to Services that it believes threaten the integrity or
safety of the Project.

3.6

Other Adjustments. Except as may be expressly provided otherwise in this
Agreement, Client recognizes that LJB's compensation for Services during
construction contemplates one construction contract being let and construction
completion within the time contemplated by this Agreement. If more than one
construction contract is let or if the construction period is exceeded through no
fault of LJB, then LJB's compensation (including any estimate of such
compensation) shall be equitably increased for Services rendered in relation to
such additional contracts or beyond such time period.

3.7

Serving as Witness or Consultant. If any principal or employee of LJB serves or is
required to serve as a witness or consultant for Client in any litigation, arbitration,
or other legal or administrative proceeding involving the Project, then Client shall
compensate LJB 200% of the standard hourly rates then in effect for hours
devoted to giving testimony or providing consultative services and 150% of such

Page 6

rates for time devoted to preparation for such testimony or consultation. In
addition, Client shall reimburse LJB for all related reimbursable expenses.
4. LJB's Liability. LJB's liability to Client for any demands, claims, causes of action, liabilities,
losses, damages, or expenses (including reasonable attorneys’ fees) arising out of or
related to the acts, errors, or omissions of LJB, its consultants, representatives, agents, or
their respective employees shall be limited to three (3) times the fee paid to LJB for
Services rendered under Exhibit 1. In no event shall LJB be liable for any indirect,
incidental, consequential, or special damages, including loss of profits, loss of use, or loss
of data, even if LJB has been advised of the possibility of such damages.
5. Ownership of Documents. All original tracings, notes, data, and other documents
prepared or furnished by LJB are instruments of professional services and shall be the
property of LJB. Such instruments are prepared and intended only for use as an
integrated set on the Project and for the limited purposes specified. Modifications or use
on other projects of such instruments of service, or copies thereof, without LJB's prior
written consent shall be at Client's sole risk. Client shall indemnify, defend, and hold
harmless LJB from claims, damages, losses, and expenses (including reasonable
attorneys’ fees) arising out of any such modification or use.
6. Dispute Resolution.
6.1

Negotiation; Mediation. The Parties shall first attempt to resolve any dispute,
controversy, or claim arising out of or relating to this Agreement (“Dispute”)
through good faith negotiations. If the Dispute is not resolved through negotiation
within a reasonable period, then the Parties agree to submit the Dispute to
mediation before a neutral third-party mediator selected by mutual agreement.
The mediation shall take place in Montgomery County, Ohio. Each Party shall bear
its own costs related to the mediation, and the mediator’s fees shall be shared
equally.

6.2

Arbitration. If mediation fails to resolve the Dispute, then the Dispute shall be
submitted to binding arbitration in accordance with the rules of the American
Arbitration Association (“AAA”). The arbitration shall be conducted by one (1)
arbitrator mutually agreed to by the Parties. The arbitrator shall have the authority
to grant any relief available under applicable law. The arbitration award shall be
final and binding on the Parties and may be enforced in any court of competent
jurisdiction.

6.3

Exceptions. Notwithstanding the foregoing, either Party may seek temporary or
injunctive relief in a court of competent jurisdiction to prevent irreparable harm,
without first engaging in mediation or arbitration.

6.4

Prevailing Party. The prevailing party shall recover all reasonable costs related to
dispute resolution, including court costs and reasonable staff time, attorneys' fees,
and other claim-related expenses. "Prevailing party" means the party that
substantially prevails by judgment, decree, final order, or through compromise,
settlement, or consent decree. If a written offer of compromise is not accepted
within thirty (30) days and the non-accepting party fails to obtain a more favorable
judgment, then the non-accepting party shall not recover its costs and fees, even
if it prevails, and shall pay the offering party's costs and fees.

Page 7

6.5

Confidentiality. All proceedings, negotiations, and settlements related to disputes
shall be treated as confidential and may not be disclosed to third parties, except as
required by law or for enforcement of an arbitration award.

7. Termination.
7.1

Abandonment. This Agreement may be terminated by Client upon at least seven
(7) days’ written notice to LJB in the event that the Project is permanently
abandoned.

7.2

Insolvency. If Client or LJB becomes involved as a debtor in any bankruptcy,
insolvency, receivership, or other similar proceedings, then the other Party may, in
its sole discretion, suspend performance of its obligations under this Agreement.

7.3

Termination for Default. The Project may be terminated by either Party ("NonDefaulting Party") if the other Party ("Defaulting Party") breaches or fails to comply
with any provision of this Agreement and such breach or failure continues for a
period of thirty (30) days after the Non-Defaulting Party gives written notice
thereof to the Defaulting Party. Upon termination, the Non-Defaulting Party shall
have the right to seek all available remedies under this Agreement and applicable
law.

7.4

Attorneys’ Fees. In the event of default hereunder, the Defaulting Party shall pay all
costs incurred by the Non-Defaulting Party in enforcing this Agreement, including
reasonable attorneys’ fees, whether incurred in connection with initiation of legal
proceedings or otherwise.

7.5

Compensation for Termination. If the Project is terminated through no fault of
LJB, then Client shall pay LJB for Services performed and reimbursable expenses
incurred in accordance with this Agreement and, upon request, a termination
adjustment equal to 15% of the estimated fee remaining to be earned at the time
of termination to account for LJB's rescheduling adjustments, reassignment of
personnel, and related costs due to termination.

8. Force Majeure. Any delay or default in the performance of any obligation of either Party
under this Agreement resulting from any causes beyond such Party's reasonable control
shall not be deemed a breach of this Agreement. The occurrence of any such event shall
suspend the obligations of such Party so long as performance is delayed or prevented
thereby. In no event shall the inability to comply with Section 3 be considered a force
majeure event.
9. Assignment; Subcontracting. Neither Client nor LJB shall assign its interest in this
Agreement without the written consent of the other, except that LJB may subcontract
any portion of its Services without such consent but with notification to Client ten (10)
days prior to such assignment.
10. Affirmative Action. LJB shall abide by the requirements of 41 CFR §§ 60-1.4(a), 60300.5(a), and 60-741.5(a) and the posting requirements of 29 CFR Part 471, Appendix A to
Subpart A. These regulations prohibit discrimination against qualified individuals based on
their status as protected veterans or individuals with disabilities and prohibit
discrimination against all individuals based on their race, color, religion, sex, sexual
orientation, gender identity, or national origin, or for inquiring about, discussing, or

Page 8

disclosing information about compensation. Moreover, these regulations require that
covered contractors and subcontractors take affirmative action to employ and advance in
employment individuals without regard to race, color, religion, sex, sexual orientation,
gender identity, national origin, protected veteran status, or disability.
11. Miscellaneous.
11.1

Construction. The headings in this Agreement are for reference purposes only and
do not affect the interpretation of this Agreement. The Parties agree that any rule
of construction resolving ambiguities against the drafting Party shall not apply. The
terms “include” and “including” shall be interpreted as “including without
limitation,” and the term “or” shall mean “and/or.”

11.2

Miscellaneous. The invalidity of any clause or provision of this Agreement shall not
affect the validity or enforceability of any other clause or provision contained
herein. This Agreement supersedes all prior agreements, arrangements, and
understandings relating to the subject matter hereof. No oral representation,
promise, inducement, or statement of intention has been made by either Party
which is not embodied in this Agreement or in the other documents delivered
pursuant hereto. This Agreement may be amended, modified, superseded, or
canceled only by a written instrument executed by both Parties. The failure of
either Party at any time or times to require performance of any provision of this
Agreement shall not affect the right at a later time to enforce the same. No waiver
by either Party of the breach of any term contained in this Agreement, whether by
conduct or otherwise, shall be deemed to be or construed as a further or
continuing waiver of such breach.

11.3

Publicity and Marketing Rights. Subject to the Confidentiality requirements set
forth in this Agreement, each Party shall have the right to publicize and advertise
the existence and general nature of the relationship established by this Agreement.
This includes the use of the other party’s name, logo, and a general description of
the services or collaboration in marketing materials, press releases, case studies,
websites, and social media platforms.
End of Terms and Condition

Page 9

Exhibit 1
Project Information
1. LJB Project No. 0134043A.00
2. Project Description
See Exhibit 2.
Please note that LJB has updated the schedule in the exhibit to reflect the current
timeline.
3. Description of LJB’s Services
See Exhibit 2.
LJB anticipates that two public meetings and up to two coordination/review meetings will
be in-person, while all others will be virtual.
4. Principal Contacts
A. Client’s principal contact is:
Name: Ashley Wyatt
Address for Notices: 5770 Rockfish Road, Hope Mills, NC 28348
Telephone Number: 910-424-4555
Alternate Telephone Number: N/A
Email Address: [email protected]
B. LJB’s project manager is:
Name: Sam Williams, PE
Address for Notices: 1121 Situs Court, Suite 200, Raleigh, NC 27607
Telephone Number: 919-594-6735
Alternate Telephone Number: 919-523-9934
Email Address: [email protected]
5. Schedule
A. Commencement Date: 11/17/2026
B. Completion Date of Services: 12/31/2027
6. Compensation for the Services
LJB proposes to complete the work described in Exhibit 2 for a lump sum fee of

Page 10

$120,000.
7. Personnel
A. Key Client Personnel: Ashley Wyatt
B. Key LJB Personnel: Sam Williams, PE; Tom Flask, PE, PTOE, RSP; Scott Cooke, PE;
Hamideh Moayyed, Ph.D.

Page 11

TAB 12

Town of Hope Mills Planning and Economic Development
Division: Code Enforcement
Report Type: Monthly Stat Report
Violation Type

Mobile Storage Units
Trash Lots
Overgrown Lots
Junk Vehicles
Nuisance Vehicles
Abandoned Vehicles
Zoning Violations
Abandoned Structure/ Minimum Housing
Graffiti
Address Numbers
Trade Code Violation
Misc. (FILL IN) Standing Water
Misc. (FILL IN) Signs
Misc. (Fill IN)
TOTAL

Code Enforcement Officer: Jeffrey Guyton
Ocober -2026
Number of
New Cases

Prior Case
Follow Ups

Jeff Letters
Sent

2
14
105
3

7
18
2

9
21
2

Clara Letters
Sent
Jeff Citations

Clara
Citations

1
7

1
7

1

2

132

29

33

8

0

0

Jeff
Abatements

2

2

Clara
Abatements

Jeff Door
Hangers

Clara Door
Hangers

1

13
58
4

44

6

1

1

1

1

82

46

Jeff Tows

0

Clara Tows

0

Jeff Signs
Picked Up

Clara Signs
Picked Up

40

49

0

0

Jeff Car
Mileage

0

Clara Car
Mileage

0

Notes

Hope Mills FD NC
Address: 5788 Rockfish Rd, Hope Mills, NC, 28348

Monthly Events YTD 2026 -copy
EVENT
TYPES

LAST
MONTH
TOTAL

EVENTS
YTD

CHILDREN
IMPACTED
LAST
MONTH

CHILDREN
IMPACTED
YTD

10298

1

30

0

215

10298, 10301

0

0

10299

4

22

5

22

10299, 10301

0

1

10300

3

19

1

8

1

10301

9

23

292

824

12703

1

7

0

0

Total

18

102

298

1070

Report ID: 127451

ADULTS
IMPACTED
LAST
MONTH

ADULTS
IMPACTED
YTD

SENIOR
ADULTS
IMPACTED
LAST
MONTH

106

5

SMOKE
ALARMS
INSTALLED
YTD

1

0

5

9

1

14

108

547

50

85

114

693

51

105

1

26

SENIOR
ADULTS
IMPACTED
YTD

5

This report was generated on : 11/02/2026 12:31 AM

34

34

Page: 1 of 2

Hope Mills FD NC

Monthly Events YTD 2026 -copy

Address: 5788 Rockfish Rd, Hope Mills, NC, 28348

TOTAL IMPACT YTD

322
0
53
6
31
1456
0
1868

Report ID: 127451

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This report was generated on : 11/02/2026 12:31 AM

Page: 2 of 2

Hope Mills FD NC
Address: 5788 Rockfish Rd, Hope Mills, NC, 28348

Monthly Report of Incidents + YTD NERIS - 2026-basic
PRIMARY INCIDENT
GROUP

LAST MONTH TOTAL

YEAR TO DATE TOTAL

PERCENTAGE

Fire

13

187

10.41%

Hazardous Situation

6

78

4.34%

Medical

74

817

45.49%

Public Service

26

320

17.82%

Rescue

1

5

0.28%

No Emergency

39

370

20.60%

Law Enforcement
Support

0

17

0.95%

(NULL)

1

2

0.11%

Total

160

1796

100.00%

Criteria: Dispatch Call Created between 2026-01-01 00:00:00 and 2026-12-31 00:00:00

Report ID: 123856

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This report was generated on : 11/02/2026 12:37 AM

Page: 1 of 1

To:

Chancer McLaughlin
Town Manager

Fr:

Stephen Dollinger
Chief of Police

Re:

Monthly report for October 2026

Date: November 4, 2026
Sir,
During the month of October 2026, the department responded to 2161 calls for service.
(Unable to provide number of arrests made, cita�ons issued, motor vehicle crashes handled, or
warrants issue- the Crime Analyst had a family emergency and had to go to Michigan. Will
include in next month’s report).
Officers worked over 70 extra duty details providing security at the Cross Pointe and First Bap�st
Churches, Stop Buton Arcade, Millstone Movie Theater, Put Put Fun Center, Coffee and Cars,
and local schools and universi�es.
The department held or par�cipated in the following community events:
October 1st- Cumberland County Domes�c Violence Vigil
October 3rd- Cops and Ballerz Basketball Game
October 6th- Walk with a Cop
October 13th- Coffee with a Cop
October 16th- Police Department Tour
October 17th- Child Advocacy Center Gala
October 21st- Walk with a Cop
October 23rd- Chamber of Commerce Event
October 24th- Lowe’s Safety Day
October 24th- Ole Mills Day
October 26th- FTCC Domes�c Violence Presenta�on
October 29th- Breakfast with Badges
October 30th- Trunk or Treat
October 31st- Neighborhood Halloween Event
The Police Department par�cipated in Ole Mills Day sponsored by the Hope Mills Police
Founda�on. The day consisted of vendors, a DJ, and many community members in atendance.
The police department handed out educa�onal materials and interacted with residents while
children were able to enjoy the HMPD bounce house.

Task Force Opera�ons:
Officers par�cipated in task force opera�ons in Hope Mills and Fayeteville. These details are an
excellent opportunity to work together with our partners to combat violent crime in our area.
Other Noteworthy items:
Officer Cris�an Pena was chosen as Officer of the Month for October. Officer Pena was
dispatched to Helbron Dr for a juvenile struck by a vehicle and the suspect leaving the scene. He
arrived on scene and rendered aid to the juvenile un�l relieved by EMS. While gathering
informa�on from witnesses, using the Flock License Plate Reader system, and working with
other officers, he was able to locate the suspect and take him into custody.
Officer Pena also responded to a Breaking and Entering in the Lexington and Marcliff Drive area.
There were several reports of a suspect in the area checking and entering vehicles. Officer Pena
gathered informa�on from the vic�ms and relayed the informa�on to his squad members. The
suspect was located in the area with items stolen from the vehicles, which included narco�cs.
The suspect was charged with mul�ple felonies.
The North Carolina League of Municipali�es Risk Review Program: The NCLM Law
Enforcement Risk Review Process is a voluntary assessment program for North Carolina police
agencies that reviews policies, training, supervision, and day-to-day opera�ons to make sure
they align with best prac�ces and reduce liability exposure. It typically combines an internal
agency self-review with an outside policy review and on-site valida�on, including interviews and
site opera�ons review. The process is focused on high-liability areas of law enforcement
opera�ons, such as policies, officer safety, supervision, performance management, and
oversight. NCLM says the process uses more than forty risk categories with priori�zed risk
dimensions to evaluate how well an agency’s prac�ces match professional standards.
The department started prepara�on for this process in October when I ordered a policy review
of all HMPD standard opera�ng procedures and enrolled all supervisors in a supervision and
leadership program run by the League of Municipali�es.
North Carolina Criminal Jus�ce Training and Standards Law Enforcement Accredita�on
Essen�al Standards Program: The North Carolina Law Enforcement Accredita�on Essen�al
Standards Program (NCLEA ESP) is a voluntary opportunity for local police and sheriff’s agencies
in North Carolina to demonstrate their commitment with North Carolina law enforcement’s
current best prac�ces and standards. The NCLEA ESP operates under authority granted by the
North Carolina Sheriff’s Associa�on and Training Standards Commission and North Carolina
Criminal Jus�ce Educa�on and Training Standards Commission.
The NCLEA ESP was developed to assist North Carolina law enforcement agencies in mee�ng
their professional obliga�ons to the ci�zens of North Carolina. The NCLEA ESP is comprised of a

minimal number of standards, ensuring agencies can demonstrate compliance with essen�al
standards that ensure transparency, promote public trust, and foster agency accountability.
Like the NCLEA program, par�cipa�ng agencies will establish electronic files and be audited by
outside assessors to ensure their compliance with ESP standards. The NCLEA Accredita�on
Commitee conducts reviews of the agencies that complete the ESP and makes a
recommenda�on to the appropriate Commission to award a professional cer�ficate of
comple�on.
We expect to obtain both of these cer�fica�ons around the same �me. Both are no charge to
the agency.