In the minutes: Lewisville Agenda (4.34 MB), Flock Camera (Nov 12)

Lewisville Town Council
Regular Meeting Agenda
November 12, 2026 – 6:00 PM
Lewisville Town Hall 1st Floor Council Chamber
6510 Shallowford Road
1. Call to Order:
A. Roll Call
B. Invocation – Mayor Carter
C. Pledge of Allegiance – Girl Scout Troop 10231
D. Adoption of Agenda
2. Consent Agenda
A. Resolution 2026-035 – Financial Statements - Three Months Ended September 30, 2026 (Attachment #1)
B. Approval of Draft Agenda Briefing & Action Meeting Minutes – September 3, 2026 (Attachment #2)
C. Approval of Draft Regular Meeting Minutes – September 10, 2026 (Attachment #3)
D. Approval of Draft Agenda Briefing & Action Meeting Minutes – October 1, 2026 (Attachment #4)
E. Approval of Draft Regular Meeting Minutes – October 8, 2026 (Attachment #5)
3. Introductions, Recognitions, Presentations and/or Proclamations
A. Recognitions
i. I’m One of the Reasons Lewisville Is a Great Place to Live Nomination
B. Proclamations
i. 2026-005 – Proclamation to Declare November and December 2026 as Shop Local Months
(Attachment #6)

ii. 2026-006 – Proclamation to Declare November 2026 as National Family Caregivers Month
(Attachment #7)

C. Presentations
i. Fiscal Year 2025-2026 Audit Presentation – Monty Pendry, Partner/Principal – Gibson & Company,
P.A.
ii. Sheriff’s Office
4. Public Forum
A. Residents should register with the Town Clerk and limit their comments to three (3) minutes.
B. Written comments are also available.
5. Appointments
A. Zoning Board of Adjustment (Appoint 1)
i. Donald Bolar
ii. Madison Hoffstetter
B. Public Arts Advisory Committee (Appoint 1)
i. Madison Hoffstetter
6. Old Business
A. Ordinance 2026-024 – Budget Amendment – Repayment of the Loan Made from the General Fund to
the Willow Run Municipal Service District (Attachment #8)
7. New Business
A. Motion to Approve the 2027 Meeting Schedule (Attachment #9)

H. Administrative Reports
A. Upcoming events and closings
i. Town Facilities Closed – November 26 & 27
ii. Blood Drive – December 2 @ MAWCC
iii. Holiday Open House – December 4 @ MAWCC
iv. Tree Lighting Ceremony – December 4 @ Shallowford Square
B. Clerk Report
i. Board Vacancy (MSD – Area 2)
C. Approvals at the Briefing and Action Meeting on November 5, 2026
i. Ordinance 2026-022 – Declare Road Closure – 2026 Christmas Parade
I. For the Good of the Order
A. Public Comments
i. Residents should limit their comments to three (3) minutes.
ii. Written comment forms are also available.
B. Council Comments
J.

Adjournment

Attachment #1

RESOLUTION 2026-035 OF THE LEWISVILLE TOWN COUNCIL
ACCEPTANCE AND APPROVAL OF MONTHLY DISBURSEMENTS
WHEREAS, the Finance Officer has presented the Town Council with the Revenue Statement
Summary and the Encumbrances and Expenditure State Summary of figures for the three month
ended September 30, 2026;
WHEREAS, the Finance Officer did not report any unusual expenditures; and
NOW, THEREFORE BE IT RESOLVED THAT the Lewisville Town Council accepts the Revenue
Statement Summary and the Encumbrances and Expenditure Statement Summary for the three
months ended September 30, 2026 and incorporated herein.
Adopted this the 12th day of November 2026 by the Lewisville Town Council.

ATTEST:

_____________________________
Angela Lord, Town Clerk

______________________________
Billy Carter, Jr., Mayor

Attachment #2

Lewisville Town Council
Briefing and Action Meeting Minutes
September 3, 2026 – 6:00 PM
Lewisville Town Hall 2nd Floor Conference Room
6510 Shallowford Road
1. Call to Order:
A. Mayor Carter opened the meeting at 6:00 PM. In attendance were Mayor Billy Carter, and
Councilmembers Fred Franklin, Gerry Gallagher, Suzanne Newsome and Mack Wilder. Mayor
Pro-Tem Stacy Howard and Councilmember Brady Allen were absent. Also attending were Town
Manager Stacy Tolbert, Assistant Town Manager / Public Works Director Jon Hanna, Town Clerk
Angie Lord, Finance Director Pam Orrell and Planning Director Lynn Cochran.
B. Adoption of Agenda – Mayor Carter made a motion to amend the agenda to include discussions
on a Data Center Moratorium and Flock Cameras under Council Direction. The motion was
seconded by Councilmember Newsome and carried unanimously.
Moved by Councilmember Franklin, seconded by Councilmember Wilder to adopt the agenda as
amended. The motion carried unanimously.
2. Items Requiring Council Direction
A. Notary Fees Update – Town Manager Stacy Tolbert outlined research from the North Carolina
Department of Motor Vehicles; recommended notarizations remain free for personal notary
needs for Lewisville residents; and reviewed proposed fees for non-residents and commercial
business needs at the rate of $9, $10 & $11 based on notarizations required. Discussion took
place regarding fee structures. Mayor Carter voiced the need for free personal and commercial
resident services. It was direction of Council for staff to provide a red-lined fee schedule at the
September 10, 2026 meeting of Council as proposed by Town Manager Tolbert.
B. Lewisville Business Update – Town Manager Tolbert provided a review of the August 12th
Lewisville Business Roundtable; explained interest in newsletter advertisements; outlined the
approximate town associated costs; proposed fees for advertisement space; and spoke to a
once a year advertisement insert. Town Manager Tolbert also explained business sponsorship
opportunities for movie and concert events effective in 2027; reviewed potential sponsorship
fees; and spoke to communication and educational information for the remainder of 2026.
Town Manager Tolbert concluded with an update on the Lewisville Business Directory process;
and spoke to the website redesign. Discussion ensued regarding support for local businesses;
and publicity and promotion of business roundtables.
C. Speed Limits – North Carolina Department of Transportation (NCDOT) Roads – Town Manager
Tolbert explained resident requests for lower speed limits on Franklin Road and LewisvilleClemmons Road; North Carolina Department of Transportation (NCDOT) authority; and the
process for and previous requests for additional signage. Discussion continued regarding the
effectiveness of signage; driving habits; additional law enforcement support; pedestrian cross
walks; and previous struggles with traffic concerns.
Council directed staff to research additional traffic saturation by the Forsyth County Sheriff
Office; and NCDOT signage requests, speed humps and lower speed limits.
D. Flock Cameras – Mayor Carter referenced an email sent to Town Council; and a presentation by
Forsyth County Sheriff’s Office Sergeant PJ Stringer. Discussion continued regarding an
appropriate presentation date; resident concerns; privately owned cameras in Lewisville; and
assistance in crime solutions. It was the consensus of Council for staff to place a presentational
item on the October Briefing and Action agenda.
E. North Carolina League of Municipalities Legislative Summit – Mayor Carter outlined the purpose
of the Summit; invited Council to attend; and referenced cost associated with attendance. Town
Manager Tolbert stated the event would take place on September 30th at 11am – 4pm in
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Winston Salem. Discussion ensued regarding legislative concerns to address such as zoning
controls and partisan elections; and the need to register Councilmembers. Town Clerk Angie
Lord was directed to register Mayor Carter and Councilmembers Gallagher and Wilder.
F. Data Center Moratorium – Mayor Carter referenced an email sent to Council; guidance from
Town Attorney Al Andrews; and spoke to a proactive approach. Discussion took place regarding
other municipality’s moratoriums; previous guidance from Attorney Andrews; and an upcoming
presentation for the Environmental Conservation & Sustainability Committee (ECSC) on the
Unified Development Ordinance (UDO). Councilmember Wilder expressed interest in
attendance for the University of North Carolina Chapel Hill School of Government Data Center
webinar; and explained the participation cost of $75. Town Manager Tolbert explained the
design of the course for planning professionals and continued educational credits; and stated
Planning Director Lynn Cochran would participate and would provide an update to Council.
Mayor Carter voiced the need to utilize staff to obtain information; and spoke to empowerment
of staff. Following additional discussion it was the consensus of Council for Town Clerk Lord to
register Councilmembers Newsome and Wilder for the webinar.
3. Items Requiring Action at Briefing – None
4. Administrative Reports
A. Town Manager
i. Lewisville-Vienna/Robinhood Road Roundabout Update – Town Manager Tolbert shared the
project was on schedule; spoke to utility relocations; to a temporary light signal; and to
addressing traffic concerns. Discussion took place regarding trash clean up; and grass growth
at the Post Office and Great Wagon Road area.
ii. Great Wagon Road – Town Manager Tolbert reported the project to be at 64% completion;
explained street signage and pavement striping would be forthcoming; spoke to an
anticipated partial opening in mid-September; to water and sewer night work; and
referenced a meeting regarding road closures.
iii. Lewisville Lift Station Update – Town Manager Tolbert explained the project was on schedule
and on budget.
B. Town Clerk
i. Special Project Review Committee Annual Facility Exemption Application Portal Closed Town Clerk Lord stated the application portal for facility exemption requests had closed on
August 31st; staff received a total of 16 applications; and explained Town Manager Tolbert
would provide additional information later in the meeting.
ii. Town Offices Closed, September 7
iii. Gump Fiction, September 12
iv. Starlight Movie Night, Moana 2, September 18
v. Lewisville Beautification Committee Clean Sweep, September 26
C. Public Works Director
i. Shallowford Square Playground Update – Public Works Director Jon Hanna shared the status
of the project; and recommended a ribbon cutting ceremony prior to the September 10th
Town Council meeting. Discussion ensued regarding a 5:15 PM Ribbon Cutting ceremony
and Kaplan photo shoot on September 10, 2026 at the Shallowford Square playground.
5. Tentative Agenda Items for Regular Meeting on September 10, 2026
A. Consent Agenda
i. Resolution 2026-031 – Financial Statements for One Month Ended July 31, 2026
ii. Approval of Town Council Briefing & Action Meeting Minutes – August 6, 2026
iii. Approval of Town Council Regular Meeting Minutes – August 13, 2026
B. Introductions, Recognitions, Presentations and/or Proclamations
i. Recognition

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a. North Carolina Senior League Softball State Champions / Northwest Forsyth American
Little League – Discussion took place regarding the attendance of the senior girls softball
team.
ii. Proclamation
a. 2026-004 – Constitution Week Proclamation
iii. Presentation
a. Sheriff’s Office
C. Old Business
i. Resolution 2026-030 – Adopt Substance Abuse Policy Note: this item was tabled from the August 13,
2026 Town Council meeting. Councilmember Newsome inquired for clarification on blood alcohol
levels language. Discussion ensued regarding NCDOT requirements; incidents or reasonable
suspicions; recommendations by the policy holder, the North Carolina League of
Municipalities; tetrahydrocannabinol (THC) testing; criminal and employment standards;
and manager authorities. Mayor Carter voiced concern regarding the THC active and
inactive levels in the blood stream; and referenced a Farm bill.
D. New Business
i. Certificate of Sufficiency – Annexation Request - 0 Chickasha Drive – Town Clerk Lord
explained direction of Council to investigate the annexation request; stated the
investigation had been completed and found adequate; and the certificate of sufficiency
would be presented at the September 10th meeting of Council for consideration.
ii. Resolution 2026-032 – Call Public Hearing for Annexation Request – 0 Chickasha Drive –
Planning Director Cochran shared a parcel image; and explained the need to hold a public
hearing for the requests.
iii. Resolution 2026-033 – Call Public Hearing for Rezoning Request – 0 Chickasha Drive
iv. Ordinance 2026-016 – Amend Chapter 16 Park, Recreation and Cultural Development
Facility Use Exemption Policy - Town Manager Tolbert spoke to email communications with
current exempt entities; explained differences with facility use exemption and grant
requests; highlighted the history of the exemption policy; the need for an annual review;
and spoke to the recommendation to grandfather entities in the Town Code Chapter 16 A K (as listed below); and explained the continued need for entities to provide certificate of
insurance. Discussion took place regarding the removal of the Shepard’s Center and
American Red Cross from the list, as they would not be charged to hold town events; and
manager authority to grant usage for organizations/agencies. Town Manager Tolbert
highlighted recommendations to strikethrough Chapter 16-14 Section 4 as it conflicted with
language regarding school usage; spoke to the Special Projects Review Committee review of
additional applications received; and to recommendations to the full governing body.
Discussion continued regarding opportunities for other governing bodies on a case by case
basis.
Recommended organizations to be Grandfathered:
a. Lewisville Civic Club,
b. Winston-Salem/Forsyth County Schools (serving Lewisville; limited to 4/year/school).
Lewisville Elementary School, Lewisville Middle School, Reagan High School, Vienna
Elementary School, West Forsyth High School,
c. Boy Scouts of America (local units sponsored by local organizations),
d. Girl Scouts of America (local units sponsored by local organizations),
e. Lewisville Garden Clubs,
f. Lewisville Historical Society,
g. Lewisville Area Arts Council (LAAC),
h. Lewisville Branch Library (cooperative agreement with the Forsyth County Library
System),
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i. American Legion,
j. Homeowner Association (once yearly meetings), and
k. Vienna Civic Club.
i.

For the Good of the Order – Discussion ensued regarding the Fall Bulky pick up starting October 12,
2026; illegal dumping around town; current news regarding the City of Greensboro; future
celebrations of the Town of Lewisville incorporation date on August 13th; and the opening of the
buried time capsule.

6. Adjournment – Moved by Councilmember Franklin, seconded by Councilmember Newsome to
adjourn the meeting at 8:14 PM. The motion passed unanimously.
_______________________________
Billy Carter, Jr., Mayor
ATTEST:

___________________________
Angela Lord, Town Clerk

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Attachment #3

Lewisville Town Council
Regular Meeting Minutes
September 10, 2026 – 6:00 PM
Lewisville Town Hall 1st Floor Council Chamber
6510 Shallowford Road

1. Call to Order:
A. Roll Call
Mayor Carter opened the meeting at 6:00 PM. In attendance were Mayor Billy Carter, Mayor Pro-Tem
Stacy Howard and Councilmembers Brady Allen, Fred Franklin, Gerry Gallagher, Suzanne Newsome and
Mack Wilder. Also, in attendance were Town Manager Stacy Tolbert, Assistant Town Manager / Public
Works Director Jon Hanna, Finance Director Pam Orrell, Planning Director Lynn Cochran, and Town
Attorney Al Andrews.
B. Invocation – Councilmember Gallagher
C. Pledge of Allegiance – Councilmember Franklin
D. Adoption of Agenda
Moved by Councilmember Allen, seconded by Councilmember Gallagher to approve the agenda. The
motion carried unanimously.
2. Consent Agenda – Town Manager Stacy Tolbert read the consent agenda items into the record. Moved by
Councilmember Franklin, seconded by Mayor Pro-Tem Howard to approve the consent agenda. The
motion to approve the consent agenda carried unanimously.
A. Resolution 2026-031 – Financial Statements for One Month Ended July 31, 2026

RESOLUTION 2026-031 OF THE LEWISVILLE TOWN COUNCIL ACCEPTANCE AND APPROVAL OF
MONTHLY DISBURSEMENTS
WHEREAS, the Finance Officer has presented the Town Council with the Revenue Statement
Summary and the Encumbrances and Expenditure State Summary of figures for the one month
ended July 31, 2026;
WHEREAS, the Finance Officer did not report any unusual expenditures; and
NOW, THEREFORE BE IT RESOLVED THAT the Lewisville Town Council accepts the Revenue
Statement Summary and the Encumbrances and Expenditure Statement Summary for the one
month ended July 31, 2026 and incorporated herein.
Adopted this the 10th day of September 2026 by the Lewisville Town Council.
(Signed) Mayor Billy Carter, Jr.
(A copy of the Financial Statement is filed in Exhibit Folder September 2026, which is hereby referred to and
made a part of these minutes.)
B. Approval of Draft Town Council Briefing and Action Meeting Minutes – August 6, 2026
Motion to adopt the August 6, 2026 Town Council Briefing and Action meeting minutes were
approved.
C. Approval of Draft Town Council Regular Meeting Minutes – August 13, 2026
Motion to adopt the August 13, 2026 Town Council Regular meeting minutes were approved.
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3. Introductions, Recognitions, Presentations and/or Proclamations
A. Proclamation
i. 2026-004 – Constitution Week Proclamation – Mayor Carter read the proclamation into the
record. Moved by Councilmember Newsome, seconded by Councilmember Allen to adopt the
proclamation. The motion carried unanimously.
PROCLAMATION 2026-004 CONSTITUTION WEEK SEPTEMBER 17-23, 2026
WHEREAS, the Constitution of the United States of America embodies the principles of limited
government in a republic dedicated to rule by law, and not by individuals;
WHEREAS, September 17, 2026, marks the 239th anniversary of the drafting of the Constitution of the
United States of America by the Constitutional Convention of 1787;
WHEREAS, in celebrating the anniversary of this significant document, we honor and preserve the
foundations of liberty and justice for every American citizen; and
NOW, THEREFORE, the Mayor and Town Council in Lewisville do hereby proclaim
September 17-23, 2026 as Constitution Week
in Lewisville. All citizens are urged to reaffirm the ideals established by the Framers of the Constitution
as we work with each other to preserve and protect the fundamental principles of our democracy and
secure the blessings of liberty to ourselves and our posterity.

Proclaimed this the 10th day of September 2026.
(Signed) Mayor Billy Carter, Jr.
(A copy of the Proclamation is filed in Exhibit Folder September 2026, which is hereby referred to and made a
part of these minutes.)
B. Recognition
i. North Carolina Senior League Softball State Champions / Northwest Forsyth American Little League
– Town Manager Tolbert spoke to the accomplishments of Lewisville residents and youth;
recognized the Northwest Forsyth American Little League U16 Softball team; explained the team
represented North Carolina in the Little League Southeast Regional tournament and won the North
Carolina Senior League Softball State Title; and recognized team manager Travis Burke. Mr. Burke
voiced appreciation for the support and impact of sports on the community. The team presented
Mayor Carter with a team jersey.
C. Presentation
i.
Sheriff’s Office - Sergeant PJ Stringer shared updated call stats; cautioned residents to be aware
of pedestrians following Shallowford Square events; and spoke to traffic control.

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4. Public Forum
A. Speakers from the Floor – The following speakers voiced concerns regarding Council accountability,
decorum, leadership, character, integrity, communication, disrespect, ethics, racial and social media
comments; staff professionalism; Town representation; a decline in town event participation; and
social media and drug policies: Brian Shumack, Tracy Shumack, Jeanna Carr (shared statement from
Jason Carr), Lynn Fulton, and Stacy Boles.
Mayor Carter spoke to availability to meet with residents.
B. Written comments: There were no written comments.
5. Old Business
A. Resolution 2026-030 – Adopt Substance Abuse Policy (Note this item was tabled from the August 13,
2026 Town Council meeting). Moved by Councilmember Franklin, seconded by Councilmember Allen
to adopt Resolution 2026-030. The motion carried on a vote of 6 -1 with Councilmember Wilder
voting ‘No’.
RESOLUTION 2026-030 OF THE LEWISVILLE TOWN COUNCIL SUBSTANCE ABUSE POLICY
WHEREAS, the Town of Lewisville employs people to conduct the Town’s business transactions;
WHEREAS, the Town desires to establish procedures and policies related to substance abuse;
WHEREAS, in order to provide the best and safest level of service to the residents of Lewisville, Town of
Lewisville employees much refrain from the use, abuse, or being under the influence of drugs, alcohol,
and controlled substances while on the job;
WHEREAS, to this end, the Town has established a Substance Abuse Policy;
WHEREAS, the United States Department of Transportation (USDOT) has disseminated alcohol and drug
testing requirements for all employees who hold a Commercial Driver’s License (CDL);
WHEREAS, the procedures set forth in the Town of Lewisville Substance Abuse Policy will assure
compliance with the USDOT regulations in order to maintain a safe work environment free of alcohol
and drugs; and

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NOW, THEREFORE, BE IT RESOLVED THAT THE LEWISVILLE TOWN COUNCIL adopts the Substance Abuse
Policy.
Adopted and effective this the 10th day of September 2026 by the Lewisville Town Council.
(Signed) Mayor Billy Carter, Jr.
(A copy of the Substance Abuse Policy is filed in Exhibit Folder September 2026, which is hereby referred to and
made a part of these minutes.)
6. New Business
A. Certificate of Sufficiency – Annexation Request – 0 Chickasha Drive – Town Manager Tolbert explained
the annexation petition request; stated the area was contiguous to the Town of Lewisville corporate
limits; Town Clerk Angie Lord had certified the petition and verified the owner signatures; and
explained the certificate required an approval by Council. Moved by Councilmember Newsome,
seconded by Councilmember Gallagher to approve the certificate of sufficiency as presented. The
motion carried unanimously.
(A copy of the Certificate of Sufficiency is filed in Exhibit Folder September 2026, which is hereby referred to and
made a part of these minutes.)
B. Resolution 2026-032 – Call Public Hearing for Annexation Request – O Chickasha Drive – Moved by
Councilmember Allen, seconded by Councilmember Franklin to adopt Resolution 2026-032. The
motion carried unanimously. Town Manager Tolbert stated for the record the public hearing would be
held on October 8, 2026 in the Council Chamber.

RESOLUTION 2026-032 OF THE TOWN OF LEWISVILLE CALL A PUBLIC HEARING ON
ANNEXATION AT 0 CHICKASHA DRIVE PURSUANT TO NCGS 160A-31 and 160A-58.1
WHEREAS, a petition requesting annexation of the area described herein has been received;
WHEREAS, the Lewisville Town Council has by resolution directed the Town Clerk to investigate the
sufficiency of the petition;
WHEREAS, certification by the Town Clerk as to the sufficiency of the petition has been made; and
NOW THEREFORE BE IT RESOLVED BY THE LEWISVILLE TOWN COUNCIL that:
Section 1. A public hearing on the question of annexation of the area described herein will be held at
the Lewisville Town Hall located at 6510 Shallowford Road on October 8, 2026 at 6:00 PM.
Section 2. The area proposed for annexation is described as follows:
PIN 5896-16-5840 – 0 Chickasha Drive, Pfafftown, NC 27040

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OFFICIAL METES AND BOUNDS FOLLOW:

Section 3. Notice of the public hearing shall be published in the Winston-Salem Journal, a newspaper
having general circulation in the Town of Lewisville, at least ten (10) days prior to the date of the public
hearing.
Adopted this the 10th day of September 2026 by the Lewisville Town Council.
(Signed) Mayor Billy Carter, Jr.
C. Resolution 2026-033 – Call Public Hearing for Rezoning Request – 0 Chickasha Drive – Moved by
Councilmember Gallagher, seconded by Councilmember Allen to adopt Resolution 2026-033. The
motion carried unanimously.
RESOLUTION 2026-033 OF THE TOWN OF LEWISVILLE CALL PUBLIC HEARING TO RECEIVE COMMENTS ON
L-119 REZONING REQUEST BY CHICKASHA HR, LLC. TO REZONE ANNEXED PROPERTY AT 0 CHICKASHA
DRIVE FROM AGRICULTURE – FORSYTH COUNTY TO AGRICULTURE – LEWISVILLE
WHEREAS, the Lewisville Planning Board held its public hearing on August 12, 2026;
WHEREAS, Chapter 160D-601 of the North Carolina General Statutes (NCGS) provides that the public notices
be given when adopting or amending ordinances pertaining to planning and development;
WHEREAS, NCGS 160D-601 requires that a notice of a public hearing be published twice in a newspaper having
general circulation in the municipality not less than 10 days nor more than 25 days before the date fixed for
the public hearing; and
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NOW THEREFORE BE IT RESOLVED BY THE LEWISVILLE TOWN COUNCIL sets a public hearing to be
conducted on October 8, 2026 at 6:00 PM in the Lewisville Town Hall located at 6510 Shallowford Road
for the purpose of receiving public comment concerning this request.
Adopted this the 10th day of September 2026 by the Lewisville Town Council.
(Signed) Mayor Billy Carter, Jr.
D. Ordinance 2026-016 – Amend Chapter 16, Section 16-14, Facility Use Exemption Policy – Town
Manager Tolbert outlined the current policy for non-profits listed in Chapter 16 of the Town Code’s
Facility Use Exemption list requirement to re-apply annually; spoke to entities previously
grandfathered into the policy; and recommended an ordinance amendment to grandfather Lewisville
Civic Club, Lewisville Elementary, Lewisville Middle, Reagan High School, Vienna Elementary and West
Forsyth High School, Local Boy and Girl Scout troops, Lewisville Historical Society, Lewisville Area Arts
Council, Lewisville Branch Library, American Legion and the Vienna Civic Club. Moved by
Councilmember Franklin, seconded by Mayor Pro-Tem Howard to adopt Ordinance 2026-016. The
motion carried unanimously.
ORDINANCE 2026-016 OF THE LEWISVILLE TOWN COUNCIL AMENDING CHAPTER 16 PARKS, RECREATION,
AND CULTURAL DEVELOPMENT FACILITY USE EXEMPTION POLICY
WHEREAS, the Lewisville Town Council adopted Ordinance 2007-006 enacting a code of ordinances which
revised, amended, restated, codified and compiled existing ordinances on March 8, 2007 with the
understanding that chapters would need to be updated;
WHEREAS, changes in the status of town facilities necessitates amendments to the Parks, Recreation and
Cultural Development Policies; and
NOW, THEREFORE, BE IT RESOLVED THAT THE LEWISVILLE TOWN COUNCIL amends Town Code 16-14(E)(3)
to grandfather organizations listed in 16-14 (J)(3) a through k, by the Town Council as exempt from the
payment of user fees and deposits at Shallowford Square, G. Galloway Reynolds Community Center, and
Jack Warren Park; and that User fees for grandfathered exempted users at Mary Alice Warren Community
Center are outlined in in § 16-18(F). Cleaning and damage fees are not exempt. If the facility is left unclean
or damaged, the organization will be assessed a cost.
BE IT FURTHER RESOLVED to remove Town Code 16-14 (E)(4) regarding national or regional organizations.
It is the intent of the Lewisville Town Council that the provisions of this ordinance shall be made a part of
the Town of Lewisville Town Code; the sections of this ordinance may be re-numbered or re-lettered; and,
the word ‘ordinance’ may be changed to ‘section’, ‘article’, ‘chapter’ or other appropriate designation to
accomplish such intention as needed.
Adopted this the 10th day of September 2026.
(Signed) Mayor Billy Carter, Jr.
E. Ordinance 2026-017 – Amend Fee Schedule in Reference to Notary Service Fees – Town Manager
Tolbert presented a recommendation to amend the current fee schedule to include Notary Service
Fees at a rate of $9 for one signature, $10 for two signatures and $11 for three or more for all nonresident and/or commercial business notarizations; and explained the fees aligned with the North
Carolina Department of Motor Vehicles. Councilmember Allen moved to adopt Ordinance 20265794

017 with the following amendment: Notary services shall be provided free of charge to any individual
who provides documentation satisfactory to Town staff establishing that the individual’s primary
residence is within the corporate limits of Lewisville, and to any business or nonprofit organization that
provides documentation satisfactory to Town staff establishing that it maintains a physical location
within the corporate limits of Lewisville. The fees listed in the amended fee schedule shall apply in all
other cases.
Discussion ensued regarding the inclusion of free services for Lewisville business owners; local
business support; staff recommendations; parliamentary procedures; and a recommendation to table
the item to a future meeting. Following the recommendation, Councilmember Franklin called the
question. Town Manager Tolbert requested clarification on the proposed amendment.
Councilmember Allen restated for local businesses to qualify for free services, that documentation
would be required for business commercial needs only.
Discussion continued regarding staff authority; and excessive notary requests. Councilmember Wilder
proposed Council table the item for additional discussions. Councilmember Allen withdrew the motion
to amend the ordinance; and moved to table Ordinance 2026-017 to the October briefing and action
meeting. The motion was seconded by Councilmember Wilder and carried unanimously.

7. Administrative Reports
A. Upcoming events and closings – Town Manager Tolbert outlined upcoming events; shared a
September 25th rain date for the Moana 2 movie night if needed; highlighted the opening of the
Shallowford Square playground; voiced appreciation to the Public Works team for efforts on the
playground; and invited residents to view the town website for additional information.
i. Gump Fiction, September 12
ii. Starlight Movie Night, Moana 2, September 18
iii. Lewisville Beautification Committee Clean Sweep, September 26
B. Clerk Report
i. Board and Committee Openings – Art, MSD, (Area 2) and ZBOA
8. For the Good of the Order
A. Public Comments
i. Steve Thompson requested a 2027 September 11th proclamation. Edwin Higgins voiced concern
regarding property taxes; spoke to the financial impact on retirees; and requested Council
consideration with making policy decisions.
ii. Written comment – There were no written comments.
B. Council Comments – Councilmember Newsome spoke to proposed constitutional amendments; to the
General Assembly budget and tax rate authority; and stated she would not support the amendment.
Councilmember Wilder referenced resident public comments from the meeting; public pool access;
censure and racial comments; and echoed a desire for a community pool and fireworks in Lewisville.
Mayor Pro-Tem Howard voiced appreciation for public engagement; and spoke to the remembrance of
the September 11th (9/11) events. Councilmembers Gallagher and Allen echoed Mayor Pro-Tem
Howard’s comments. Councilmember Franklin advocated for residents to give blood. Mayor Carter
referenced the sentiments of Councilmember Newsome regarding a tax cap; highlighted the Town
budget as a public record; echoed appreciation for public engagement and 9/11 events; shared details
for the Vienna Civic Club cruise-in; reiterated openness to meet with residents; and apologized for
statements during the August Council Comment period.

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9. Adjournment
Moved by Councilmember Allen, seconded by Councilmember Franklin to adjourn the meeting. The Town
Council adjourned at 7:22 P.M.
Minutes are respectfully submitted by Town Clerk Angie Lord by review of Town Council YouTube video.
___________________________________
Billy Carter, Jr., Mayor
ATTEST:
______________________________________
Angela Lord, Town Clerk

5796

Attachment #4

Lewisville Town Council
Briefing and Action Meeting Minutes
October 1, 2026 – 6:00 PM
Lewisville Town Hall 2nd Floor Conference Room
6510 Shallowford Road
1. Call to Order:
A. Mayor Carter opened the meeting at 6:00 PM. In attendance were Mayor Billy Carter, and
Councilmembers Brady Allen, Fred Franklin, Gerry Gallagher, Suzanne Newsome and Mack
Wilder. Mayor Pro-Tem Stacy Howard was absent. Also attending were Town Manager Stacy
Tolbert, Assistant Town Manager / Public Works Director Jon Hanna, Finance Director Pam
Orrell, Planning Director Lynn Cochran, and Town Attorney Al Andrews.
B. Adoption of Agenda – Moved by Councilmember Franklin, seconded by Councilmember
Gallagher to adopt the agenda as amended. The motion carried unanimously.
2. Items Requiring Council Direction
A. North Carolina Department of Commerce Rural Planning Program Presentation - Virtual – Mayor
Carter referenced local business owner support efforts; submitted ideas for a lively downtown;
information on the North Carolina Department of Commerce (NCDOC) Main Street Program;
and called on Town Manager Stacy Tolbert. Town Manager Tolbert recognized NCDOC Rural
Planning Program Manager Karen Smith. Ms. Smith made a PowerPoint Presentation; outlined
the Main Street and Rural Planning programs mission; outlined services provided; community
engagement; highlighted program regional contacts; reviewed vision and market assessments;
grant project qualifications; spoke to the setup of Economic Development boards and/or
committees or a working group; to strategic planning; to a five year planning process;
highlighted available technical assistance, training, and education; reviewed grant opportunities;
and provided program contact information. Discussion took place regarding regional
presentation; and program success stories. Mayor Carter outlined next steps. Town Manager
Tolbert provided a brief history of the item; spoke to the need for Council education; explained
the difference between the programs; qualifiers for the Main Street Program; the requirement
for a staff Downtown Planner; for budgetary commitments; a visional strategic economic
development plan; and spoke to a one-year and five-year economic development plan.
Councilmember Allen requested the item be placed on the Council Retreat agenda in 2027.
(A copy of the PowerPoint Presentation is filed in Exhibit Folder October 2026, which is hereby referred to
and made a part of these minutes.)
B. Social Media Policy – Mayor Carter recognized Councilmember Allen in regards to clarity on the
policy. Councilmember Allen voiced concerns regarding public mistrust; and Council noncompliance. Robust discussion took place regarding concerns with the disclaimer requirement;
purpose of the disclaimer; public perspective; the review and Council vote on the amended
policy; the censure of Councilmembers and associated cost; and First Amendment Rights.
During discussions, Councilmember Wilder stated the need to leave the meeting to which
Mayor Carter voiced concerns. Mayor Carter voiced he would not include the disclaimer on
social media platforms.
C. Data Center Moratorium – Mayor Carter spoke to research conducted; referenced a Forsyth
County Commissioners vote on a moratorium; public feedback; a moratorium schedule
document sent to Council; and to Town Attorney Al Andrews guidance. Attorney Andrews
spoke to statutory requirements; to challenges with a moratorium; to problems and conditions
for cause; to actions, and schedules and specific reasons. Discussion ensued regarding the lack
of ability to answer required questions; the Unified Development Ordinance (UDO) standards;
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permitted uses, meeting standards; the need to be proactive; land availability; appropriately
zoned areas; sufficient UDO regulations; data processing center research; cryptocurrency
concerns; potential court outcomes; public feedback sessions; and statutory requirements.
Councilmember Franklin recommended the topic be forwarded to the Planning Board for review
and recommendations. Discussion continued regarding a twelve-month moratorium schedule
prepared by Mayor Carter; an Environmental Conservation and Sustainability Committee
presentation by Planning Director Lynn Cochran; and the lack of available land and power
structures. Mayor Carter moved that the Town Council, Town Manager, Planning staff and
Town Attorney prepare for Council consideration a proposed twelve-month development
moratorium on new data center development applications and approval pursuant to North
Carolina General Statues 160D-107 and further prepare the required finding supporting
documentation public hearing schedule and draft ordinance language necessary to evaluate and
consider such a moratorium at a future Council meeting. The motion was seconded by
Councilmember Wilder. The motion failed due to a 3- 3 tie vote with Mayor Carter,
Councilmember Newsome and Councilmember Wilder voting ‘Yea’ and Councilmembers Allen,
Franklin and Gallagher voting ‘No’. Councilmember Allen moved that Council charge the
Planning Board to research the item; and to provide a recommendation to Council. It was the
consensus of Council for the Planning Board to meet to research, review and make a
recommendation to Council on a Data Center Moratorium.
Discussion continued regarding a time frame for the Planning Board to report back.
3. Items Requiring Action at Briefing – None
4. Administrative Reports
A. Town Manager
i. Great Wagon Road – Town Manager Tolbert explained a portion of the Great Wagon Road
had been opened and was being utilized; reported out on the Shallowford and Williams Road
closures; stated the closure would be effective through December for the new roundabout
construction; and provided an update on the installation of street lights.
ii. Lewisville-Viennna/Robinhood Road Roundabout Update – Town Manager Tolbert spoke to
the continuation of construction with base asphalt, curbs and temporary signage installment.
Discussion ensued regarding road closure timelines; the official Department of
Transportation detour routes; impact on the Christmas parade routes; and sewer issues by
the United Parcel Service store.
iii. Lewisville Lift Station Update – Town Manager Tolbert stated construction was ongoing;
spoke to the completion of retaining walls and sanitary sewer system; and to future vacuum
testing of sewer manholes and the gravity sewer.
iv. Public Art Advisory Committee Art Proposal – Town Manager Tolbert reminded Council about
a budget approval for a proposed Public Art Advisory Committee (Art Committee) Council
Chamber artwork; and provided an image of the proposed piece. Art Committee Chair John
Armbruster spoke to a work in progress; to the scale and medium of the piece; and the
request for Council input. Town Manger Tolbert continued to explain the art had been
submitted by a committee member as a combination of the committee suggestions; spoke to
a representation of Lewisville history; and to an upcoming meeting next week to finalize the
art. Discussion took place regarding the color palette, the project scale; the historically based
theme; and the purpose of the artwork. Town Manager stated the desire to share the
concept with Council; and the need for Council feedback.
v. Speeding on State Roads – Town Manager Tolbert explained traffic speed study requests had
been sent to the North Carolina Department of Transportation (NCDOT); a review of
collected data to determine whether or not a lower speed limit is warranted; spoke to a
backlog; and to an estimated 60 day turn around.
B. Town Clerk
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i. Board and Committee Vacancies
ii. The Local Boys Bluegrass Concert, October 3 – Town Manager Tolbert spoke to a potential
weather event; should there be a need, the cancellation would be on the day of the event;
and explained communication of such as needed.
iii. Artist Talk – Daniel Robinson, October 5 – Town Manager Tolbert provided details of the art
exhibit.
iv. Red Cross Blood Drive, October 7
v. The Goonies Movie Night, October 9
vi. Bulky Item Pick Up Starts, October 12 – Town Manager Tolbert highlighted Bulky Item pick
up.
vii. ECSC Fall Recycling Event, October 17
viii. Flu Vaccination Clinic, October 24 – Town Manager Tolbert shared a first ever Flu
Vaccination Clinic to be conducted at Mary Alice Warren Community Center; and spoke to a
partnership with Lewisville Drug.
ix. Shalloween Festival, October 24
C. Public Works Director – None
Mayor Carter declared a recess at 8:14 PM; Council returned to open session at 8:19 PM with all
members in attendance.
D. Community Operations Manager i. Quarterly Report - Operations Manager Brian Moore shared the recent quarterly report for
usage at the Mary Alice Warren Community Center (MAWCC). Discussion ensued regarding
proof of residency requirements; and interest rates on the MAWCC loan versus cash rates.

5799

5800

5. Tentative Agenda Items for Regular Meeting on October 8, 2026
A. Consent Agenda – Discussion took place regarding general fund disbursements to date; and
property tax revenues.
i. Resolution 2026-034 – Financial Statements for Two Months Ended August 31, 2026
B. Introductions, Recognitions, Presentations and/or Proclamations
i. Presentation
a. Sheriff’s Office – Mayor Carter referenced an upcoming presentation on Flock cameras.
C. Public Hearing – Town Manager Tolbert spoke to a staff presentation at the October 8th
meeting; explained the benefits to Council and the public; provided image of the parcels; and
outlined land usages. Discussion took place regarding land use requests.
i. Ordinance 2026-018 – Public Hearing for Annexation – 0 Chickasha Drive
a. Staff Presentation
b. Public Hearing
c. Council Discussion
d. Council Consideration – Ordinance 2026-018 – Annex 0 Chickasha Drive
ii. Ordinance 2026-019 – Public Hearing for Rezoning – 0 Chickasha Drive
a. Staff Presentation
b. Public Hearing
c. Council Discussion
d. Council Consideration – Ordinance 2026-019
D. Old Business
i. Ordinance 2026-017 – Amend Fee Schedule in Reference to Notary Service Fees (note: this
item was tabled from the September 10th meeting of Council) – Mayor Carter provided an
update on previous discussions. Town Manager Tolbert spoke to the item being tabled at
the last Council meeting; explained the need for a clean, clarified fee schedule for residents
versus non-residents and businesses in town versus outside of town; explained the
challenges with varying scenarios; spoke to the need to consider staff interpretation; and
explained a solution stating residents would be free and non-residents would be charged.
The proposed charges would stand as $9 for one signature, $10 for two signatures, and $11
for three or more signatures. Discussion took place regarding proper verbiage such as open
market fees; and parliamentary procedures to un-table an item.
New Business
ii. Ordinance 2026-020 – Amend Facility Use Exemption List – Town Manager Tolbert
distributed a document for review; referenced organizations grandfathered into the
exemption list as of the meeting in September; additional applications received; spoke to
meetings of the Special Projects Review Committee (the Committee) ; and outlined
organizations recommended by the Committee for approval as Shallowford Foundation,
American Red Cross, Lewisville-Clemmons Chamber of Commerce, Reagan High School Band
Booster (to use one of the four approved opportunities for Reagan High School), and Forsyth
County AuxComm (restricted to one usage per year to include only two rooms). Town
Manager Tolbert continued to explain the removal of the Shepard Center (as they provide
programming only); stated removal of the Rotary Club of Western Forsyth County, Forsyth
Home Educators, and the Piedmont Flyers Club as applications were not received by these
organizations; and highlighted multiple attempts by staff to contact the organizations.
(A copy of the document is filed in Exhibit Folder October 2026, which is hereby referred to and made a
part of these minutes. All applications referenced are filed in the Special Projects Review Committee
notebook.)

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iii. Sales Tax for Willow Run Municipal Service District (MSD) – Finance Director Pam Orrell
referenced a distributed staff report; spoke to a special tax district; to a report from the
University of North Carolina of Chapel Hill School of Government (SOG) regarding sales tax
distribution; highlighted statutory requirements for distribution; explained the process for
tax collection and distribution; an error in municipalities across North Carolina; referenced a
three-year statute of limitations; recognized the Town of Lewisville had not been in
compliance since 2016; spoke to the need for correction; and requested Council direction.
Discussion took place regarding a general fund transfer; the total amount due for the threeyear limitation compared to funding figured back to 2016; and legal liability and limitations.
Dialogue ensued regarding the set-up of the Willow Run Municipal Service District; the need
for dam repairs in the neighborhoods; town ownership and maintenance of the dams and
lakes; and whether to pay the Willow Run MSD only funds for the required three-years, to
pay the required three-years plus one additional year in a good-faith effort, or to pay all
funds dating back to 2016. Motion by Councilmember Newsome, 2nd by Councilmember
Wilder to reimburse the Willow Run MSD $100,985.71 for funds due on sales tax revenue
through 2016. The motion carried by a vote of 5-2 with Mayor Carter and Councilmember
Franklin voting ‘No’.
i.

For the Good of the Order – Councilmember Newsome highlighted the Friends of the Library.
Councilmember Gallagher commended staff on concerns addressed at Conrad Farms.
Councilmember Allen inquired about financial safe guards implemented by the town.
Councilmember Franklin inquired about the recent North Carolina League of Municipalities
Legislative Summit; and encouraged Council to wear pink at the October Council meeting. Mayor
Carter spoke to requirements for public comment speakers. Town Attorney Andrews highlighted
North Carolina General Statutes regarding public comment periods; explained the adoption of
reasonable rules governing the conduct of public speakers and providing maintenance for decorum;
referenced historical practices; and recommended a written policy for consistency. Discussion
continued regarding requirements for speakers to provide their address or proof of residency;
stricter laws for public hearings; and campaigning from the podium.
6. Adjournment – Moved by Councilmember Newsome, seconded by Councilmember Gallagher to
adjourn the meeting at 9:45 PM. The motion passed unanimously.
_______________________________
Billy Carter, Jr., Mayor
ATTEST:

___________________________
Angela Lord, Town Clerk

5802

Attachment #5

Lewisville Town Council
Regular Meeting Minutes
October 8, 2026 – 6:00 PM
Lewisville Town Hall 1st Floor Council Chamber
6510 Shallowford Road

1. Call to Order:
A. Roll Call
Mayor Carter opened the meeting at 6:00 PM. In attendance were Mayor Billy Carter and
Councilmembers Brady Allen, Fred Franklin, Gerry Gallagher, Suzanne Newsome and Mack Wilder.
Mayor Pro-Tem Stacy Howard was absent. Also, in attendance were Town Manager Stacy Tolbert,
Assistant Town Manager / Public Works Director Jon Hanna, Finance Director Pam Orrell, Planning
Director Lynn Cochran, and Town Attorney Al Andrews.
B. Invocation – Councilmember Newsome
C. Pledge of Allegiance – Councilmember Wilder
D. Adoption of Agenda
Moved by Councilmember Franklin, seconded by Councilmember Gallagher to approve the agenda.
The motion carried unanimously.
2. Consent Agenda – Town Manager Stacy Tolbert read the consent agenda items into the record. Moved by
Councilmember Allen, seconded by Councilmember Wilder to approve the consent agenda. The motion to
approve the consent agenda carried unanimously.
A. Resolution 2026-034 – Financial Statements for Two Months Ended August 31, 2026
RESOLUTION 2026-034 OF THE LEWISVILLE TOWN COUNCIL ACCEPTANCE AND APPROVAL OF MONTHLY
DISBURSEMENTS
WHEREAS, the Finance Officer has presented the Town Council with the Revenue Statement Summary and the
Encumbrances and Expenditure State Summary of figures for the one month ended August 31, 2026;
WHEREAS, the Finance Officer did not report any unusual expenditures; and
NOW, THEREFORE BE IT RESOLVED THAT the Lewisville Town Council accepts the Revenue Statement Summary
and the Encumbrances and Expenditure Statement Summary for the one month ended August 31, 2026 and
incorporated herein.
Adopted this the 8th day of October 2026 by the Lewisville Town Council.
(Signed) Mayor Billy Carter, Jr.
(A copy of the Financial Statement is filed in Exhibit Folder October 2026, which is hereby referred to and made
a part of these minutes.)
3. Introductions, Recognitions, Presentations and/or Proclamations
A. Presentation
i.
Sheriff’s Office - Sergeant PJ Stringer shared updated call stats; and cautioned residents regarding
scamming calls. Discussion took place regarding speed reduction efforts.

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4. Public Forum
A. Speakers from the Floor
Bob West voiced concern regarding Belnette Drive traffic; and requested the installation of speed
bumps.
Tripp Gallup spoke to trust and respect of Council, staff, and the public; and public engagement.
Susan Frey voiced concerns regarding the need for a Data Center Moratorium.
AnneMarie Stanford voiced concerns regarding social media; and commended staff, Council on
Lewisville events.
Debby Jennings voiced concerns regarding a data center; and requested consideration of community
input.
Matt Sin spoke to early voting; and highlighted various campaign issues.
Dan Besse spoke to Council consideration of a Data Center Moratorium.
B. Written comments: There were no written comments.
5. Public Hearing
A. Ordinance 2026-018 – Public Hearing for Annexation – 0 Chickasha Drive
i. Staff Presentation – Planning Director Lynn Cochran provided a PowerPoint Presentation (PPP);
reviewed the request; presented maps, aerial photographs and diagrams to illustrate the site and
surrounding property; read the conditions attached to the zoning request; and stated the Planning
Board and staff recommended approval of the request.
ii. Public Hearing – Mayor Carter opened and closed the public hearing as there were no speakers for
the item.
iii. Council Discussion – Councilmember Gallagher inquired about intended development to which
Planning Director Cochran explained the required process for residential development.
iv. Council Consideration – Ordinance 2026-018 – Annex 0 Chickasha Drive – Moved by
Councilmember Franklin, seconded by Councilmember Allen to adopt Ordinance 2026-018. The
motion carried unanimously.
ORDINANCE 2026-018 ANNEXING TERRITORY TO THE CORPORATE LIMITS OF THE TOWN OF LEWISVILLE TO
INCLUDE PROPERTY LOCATED AT 0 CHICKASHA DRIVE
WHEREAS, the Town of Lewisville has been petitioned under NCGS 160A-31 and 160A-58.1 (contiguous) to annex
the hereinafter-described territory and is hereby annexed to the Town of Lewisville;
WHEREAS, the Lewisville Town Council has by resolution directed the Town Clerk to investigate the sufficiency of
the petition requesting annexation of property known as 0 Chickasha Drive into the Town of Lewisville;
WHEREAS, the Town Clerk has certified the sufficiency of the petition and a public hearing on the question of
annexation was held at the Lewisville Town Hall, 6510 Shallowford Road, at 6 PM on Thursday, October 8, 2026 after
5804

due notice by the Winston-Salem Journal on Sunday, September 27, 2026;
WHEREAS, the Lewisville Town Council finds that the petition meets the requirements of NCGS 160A-31 and 160A58.1.; and
NOW, THEREFORE, BE IT ORDAINED BY THE LEWISVILLE TOWN COUNCIL that:
Section 1. By virtue of the authority granted by NCGS 160A-31 and 160A-58.1, the following described territory
is hereby annexed and made part of the Town of Lewisville as of October 8, 2026:
PIN 5896-16-5840 – 0 Chickasha Drive
14.76 acres +/Section 2. The area proposed for annexation is described as follows:
OFFICIAL METES AND BOUNDS FOLLOW:

Section 3. Upon and after October 8, 2026, the above described territory shall be subject to all debts, laws,
ordinance and regulations in force in the Town of Lewisville and shall be entitled to the same
privileges and benefits as other parts of the of the Town of Lewisville. Said territory shall be subject
to municipal taxes according the NCGS 160A-58.10.
Section 4. The Mayor of the Town of Lewisville shall cause to be recorded in the office of the Forsyth County
Register of Deeds and the office of the North Carolina Secretary of State an accurate map of the
annexed territory, described in Section 1 above, together with a duly certified copy of the
ordinance. Such map shall also be delivered to the Forsyth County Board of Elections as required
by NCGS 163-288.1.
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Adopted this the 8th day of October 2026 by the Lewisville Town Council.
(Signed) Mayor Billy Carter, Jr.
(A copy of the PowerPoint Presentation is filed in Exhibit Folder October 2026, which is hereby referred to and
made a part of these minutes.)
B. Ordinance 2026-019 – Public Hearing for Rezoning – 0 Chickasha Drive
i. Staff Presentation – Planning Director Cochran stated he was available for questions.
ii. Public Hearing – Mayor Carter opened and closed the public hearing as there were no speakers for
the item.
iii. Council Discussion – None.
iv. Council Consideration – Ordinance 2026-019 – Rezone 0 Chickasha Drive – Moved by
Councilmember Allen, seconded by Councilmember Gallagher to adopt Ordinance 2026-019. The
motion carried unanimously.
ORDINANCE 2026-019 AMENDING OFFICAL ZONING MAP OF THE TOWN OF LEWISVILLE 0 CHICKASHA DRIVE
(L-119) - (PIN 5896-16-5840)
BE IT ORDAINED BY THE LEWISVILLE TOWN COUNCIL as follows:
Section 1. The official zoning maps for the Town of Lewisville and Forsyth County, North Carolina are hereby
amended by changing the zoning of the subject property noted below from Agricultural (AGForsyth County) to Agricultural (AG-Lewisville) of Lewisville jurisdiction for the following described
property as: PIN 5896-16-5840 – 0 Chickasha Drive 14.76 acres +/The area is described as follows:

THE REMAINDER OF THIS PAGE IS LEFT BLANK INTENTIONALLY

5806

OFFICIAL METES AND BOUNDS FOLLOW:

Section 2. This Ordinance shall be effective from and after its date of adoption.
Adopted and effective this the 8th day of October 2026 by the Lewisville Town Council with a vote of 6-0.
(Signed) Mayor Billy Carter, Jr.
6. Old Business
A. Ordinance 2026-017 – Amend the Fee Schedule in Reference to Notary Service Fees – Town Manager
Tolbert provided the history regarding the item being tabled; and requested Council consider a
motion to un-table the item.
Moved by Councilmember Allen to un-table the item for discussion, seconded by Councilmember
Newsome. The motion carried unanimously.

Town Manager Tolbert explained the proposed fee schedule for residents’ versus nonresidents and businesses in town versus outside of town; notarizations would be free for
residents and Lewisville business owners; stated non-residents would be charged; and the
proposed charges would be $9 for one signature, $10 for two signatures, and $11 for three or
more signatures.
Moved by Councilmember Allen, seconded by Councilmember Wilder to adopt Ordinance
2026-017. The motion carried unanimously.
ORDINANCE 2026-017 OF THE LEWISVILLE TOWN COUNCIL AMENDING BUDGET ORDINANCE 2026-001 FOR
FISCAL YEAR 2026-2027
WHEREAS, the Lewisville Town Council adopted Budget Ordinance 2026-001 for fiscal year 2026-2027 on June
11, 2026, which includes the 2026-2027 fee schedule;
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WHEREAS, effective September 11, 2026, Notary service fees will be implemented to institute notary service
fees at a rate of $9 (nine) for one notarized signature, $10 (ten) for two notarized signatures, and $11 (eleven)
for three or more notarized signatures for all non-resident and/or commercial business notary notarizations;
WHEREAS, Notarizations will remain free for any personal notary needs of Lewisville residents; and
NOW, THEREFORE, BE IT ORDAINED BY THE LEWISVILLE TOWN COUNCIL that Appendix C - Fee Schedule of the
2026-001 Budget Ordinance is hereby amended as referenced in the attached schedule.
Adopted and enacted this the 8th day of October 2026 by the Lewisville Town Council.
(Signed) Mayor Billy Carter, Jr.
(A copy of the Fee Schedule is filed in Exhibit Folder October 2026, which is hereby referred to and made a part
of these minutes.)
B. Data Center Moratorium – Mayor Carter provided a brief history of the item; spoke to Council and
staff research; and to a motion at the Town Council Briefing and Action Meeting on October 1, 2026
that failed due to a tie. Councilmember Gallagher spoke to transparency; referenced a social media
post by Mayor Carter; quoted the post; referenced research following the briefing meeting; spoke to
the need of review by the Planning Board; and highlighted the October 28th Special Called Planning
Board Meeting. Discussion ensued regarding actions in Forsyth County North Carolina (NC), Dixon
City Pennsylvania, Richard County NC; the Lewisville Unified Development Ordinance (UDO)
regulations; allowances to set moratorium dates and to revise the dates; review of limited available
parcels; the need for a pause to implement a moratorium; Council directives to the Planning Board;
potential risks and associated costs; a possible recall vote on Mayor Carter’s motion at the Briefing
and Action meeting; written records that serve as the official record; a proactive action; the current
environment regarding data centers; public trust; and Council work and review of the item.
7. New Business
A. Ordinance 2026-020 – Amend Facility Use Exemption List – Town Manager Tolbert explained the
Facility Use Exemption policy in Chapter 16 of the Town Code; free or reduced rate eligibility for nonprofits; spoke to the Special Projects Review Committee recommendations to continue exemptions for
The Shallow Ford Foundation, the American Red Cross, and the Lewisville-Clemmons Chamber of
Commerce; explained the addition of a new non-profit Forsyth County AuxComm with restrictions; and
stated four organizations would be removed due to no applications received; and concluded by stating
the Special Projects Review Committee made the recommendations for Council consideration.
Moved by Councilmember Allen, seconded by Councilmember Newsome to adopt Ordinance 2026020. The motion carried unanimously.
ORDINANCE 2026-020 OF THE LEWISVILLE TOWN COUNCIL AMENDING CHAPTER 16 PARKS, RECREATION, AND
CULTURAL DEVELOPMENT FACILITY USE EXEMPTION POLICY
WHEREAS, the Lewisville Town Council adopted Ordinance 2007006 enacting a code of ordinances which
revised, amended, restated, codified and compiled existing ordinances on March 8, 2007 with the understanding
that chapters would need to be updated;
WHEREAS, changes in the status of town facilities necessitates amendments to the Parks, Recreation and
Cultural Development Policies; and
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NOW, THEREFORE, BE IT RESOLVED THAT THE LEWISVILLE TOWN COUNCIL amends Town Code 16-14 (J)(3) to
update organizations approved by the Town Council as exempt from the payment of user fees and deposits at
Shallowford Square, G. Galloway Reynolds Community Center, and Jack Warren Park; and that User fees for
grandfathered exempted users at Mary Alice Warren Community Center are outlined in in § 16-18(F). Cleaning
and damage fees are not exempt. If the facility is left unclean or damaged, the organization will be assessed a
cost.
Adopted this the 8th day of October 2026.
(Signed) Mayor Billy Carter, Jr.
Facility Use Exemption Policy:
§ 16-14 FACILITY USE EXEMPTION POLICY.
E. User fee exemptions. Organizations may be exempted from the payment of user fees and deposits as
approved by the Town Council. Exemption requests will be reviewed by the Special Projects Review Committee.
Upon completion of review by the Special Projects Review Committee, a recommendation will be made to Town
Council. Full exemptions shall be in the form of a town ordinance and shall be included in the list of exempted
organizations listed elsewhere in this policy. Organizations not listed in the exemption policy must pay all fees.
1. Organizations located in the Town of Lewisville, that are defined by the Internal Revenue Code as §
501(c)(3) and § 501(c)(8) desiring recurring use may request to be exempted from user fees and deposits by
submitting a request for exemption to the Town Council through the Town Manager or his or her designee.
Requests for exemption shall be considered at the next regularly scheduled meeting of the Town Council.
2. Organizations serving the residents of the Town of Lewisville as defined below may request to be
exempted from user fees and deposits by submitting a request for exemption to the Town Council through the
Town Manager or his or her designee. Requests for exemption shall be considered at the next regularly
scheduled meeting of the Town Council. An organization that meets one of the following may be approved by
Council:
a. Regularly comes together for the purpose of promoting, providing or supporting services to the town or
its residents;
b. Uses a location within the town for its primary service place;
c. Has an office in the Town of Lewisville;
d. Has a majority of town residents in its service population;
e. Conducts a majority of its activities in the town; or
f. Focus a significant program in the town.
3. Organizations grandfathered by the Town Council (as listed in Chapter 16-14 (J)(3) a through k), are
exempt from the payment of user fees and deposits at Shallowford Square, G. Galloway Reynolds Community
Center and Jack Warren Park. User fees for exempted users at the Mary Alice Warren Community Center are
outlined in § 16-18(F). Cleaning and damage fees are not exempt. If the facility is left unclean or damaged, the
organization will be assessed a cost.
I. Cancellations. Non-use of dates by recurring users are to be reported to the scheduling office as early as
possible so that the date will be available to other users.
J. Terms of use.
1. Exempted users follow the same rules for renters/users for each facility. All Shallowford Square, G.
Galloway Reynolds Community Center, Jack Warren Park, and Mary Alice Warren Community Center rules
apply. (See § 16-12, § 16-13, § 16-17, and § 16-18).
2. Exemptions requested by organizations, of which the town is a member, may be approved by the Town
Manager or his or her designee. Such exemptions shall be for one-time events and not for recurring use of one
or more of the town's facilities.
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3. Exempted organizations (for regular meetings and/or activities):
a. Lewisville Civic Club.
b. Winston-Salem/Forsyth County Schools (serving Lewisville; limited to 4/year/school). Lewisville
Elementary School, Lewisville Middle School, Reagan High School, Vienna Elementary School, West Forsyth High
School.
c. Boy Scouts of America (local units sponsored by local organizations).
d. Girl Scouts of America (local units sponsored by local organizations).
e. Lewisville Garden Clubs.
f. Lewisville Historical Society.
g. Lewisville Area Arts Council (LAAC).
h. Lewisville Branch Library (cooperative agreement with the Forsyth County Library System).
i. American Legion.
j. Homeowner Association (once yearly meetings).
k. Vienna Civic Club.
l. Shepherd's Center.
m. Rotary Club of Western Forsyth County (events only).
n. Forsyth Home Educators (limited to 4 activities/year, no classes).
o l. Shallow Ford Foundation.
pm. The American Red Cross (blood drives only).
qn. Lewisville-Clemmons Chamber of Commerce LEADS (weekly meeting at G Galloway Reynolds).
r. Piedmont Flyers Club (for monthly meeting in the Great Wagon Room within the Mary Alice Warren
Community Center).
o. Forsyth County AuxComm (one training conducted per year with the use of up to two rooms within the
Mary Alice Warren Community Center.)
B. Ordinance 2026-021 – Budget Amendment for Municipal Service District – Finance Director Pam Orrell
referenced a presentation at the Briefing and Action meeting; explained the distribution of local sales
tax revenue with the Willow Run Municipal Service District (MSD); outlined calculated funds from July
1, 2015 through June 30, 2025 in the amount of $100,985.71; and spoke to MSD fund restrictions.
Moved by Councilmember Newsome, seconded by Councilmember Wilder to adopt Ordinance 2026021. The motion carried unanimously.
ORDINANCE 2026-021 BUDGET AMENDMENT FUNDING TRANSFER FOR WILLOW RUN MUNICIPAL SERVICE
DISTRICT

REMAINDER OF THIS PAGE LEFT BLANK INTENTIONALLY

5810

(Signed) Mayor Billy Carter, Jr.

8. Administrative Reports
A. Upcoming events and closings – Town Manager Tolbert reviewed the upcoming events; commended
Lewisville Communications Specialist Veronica Leasure; highlighted the Lewisville Connect systems;
and spoke to the first vaccine event by Lewisville Drug.
i. The Goonies Movie Night, October 9
ii. Bulky Item Pick Up Starts, October 12
iii. ECSC Fall Recycling Event, October 17
iv. Flu Vaccination Clinic, October 24
v. Shalloween Festival, October 24
B. Clerk Report
i. Board and Committee Openings – Art, MSD, (Area 2) and ZBOA – Town Manager Tolbert shared the
open Board and Committee positions.

5811

9. For the Good of the Order
A. Public Comments
i. Steve Thompson spoke to data centers; and voiced concerns with speeding issues. Aaron
Hutmacher referenced discussions around cell towers; and spoke to data centers. Scott Culbertson
spoke to data centers; highlighted no-employee dark centers; and spoke to associated noise
concerns. Matt Sin spoke to protection from data centers. Edward Higgins spoke to local business
support; to data centers; and stated Council should consult with Information Technology (IT)
experts regarding data centers. Deborah Thompson referenced Council meeting attendance;
voiced concern regarding speeding issues; and spoke to trust in the Town Council.
ii. Written comment – There were no written comments.
B. Council Comments – Councilmember Newsome highlighted Lewisville Friends of the Library.
Councilmember Allen encouraged residents to vote early. Councilmember Gallagher extended well
wishes for Mayor Pro-Tem Howard. Councilmember Franklin voiced appreciation for folks that wore
pink for Breast Cancer awareness; and inquired about the blood drive success. Town Manager Tolbert
explained data had not been received. Councilmember Wilder spoke to various data center types.
Mayor Carter referenced his campaign agenda; spoke to work force housing; to public interest;
proactive goals; Artificial Intelligence (AI) regulations; local government control; and encouraged
residents to vote.
10. Adjournment
Moved by Councilmember Allen, seconded by Councilmember Newsome to adjourn the meeting. The
Town Council adjourned at 7:45 P.M.
Minutes are respectfully submitted by Town Clerk Angie Lord by review of Town Council YouTube video.
___________________________________
Billy Carter, Jr., Mayor
ATTEST:
______________________________________
Angela Lord, Town Clerk

5812

Attachment #6

PROCLAMATION 2026-005 TO PROCLAIM
NOVEMBER AND DECEMBER 2026
AS SHOP LOCAL MONTHS
WHEREAS, locally owned small businesses support the Town of Lewisville by creating jobs,
strengthening neighborhoods, and contributing to the vitality and character of our community;
WHEREAS, the Town of Lewisville supports and celebrates the independently owned local businesses
that keep Lewisville thriving;
WHEREAS, supporting local owned businesses demonstrates a conscious commitment to our economy;
creates goodwill within Lewisville; helps to create jobs; and preserves our unique culture;
WHEREAS, according to a 2020 Consumer Insights Survey, 97% of shoppers recognized the positive
impact of shopping small; and 85% of them reported they encouraged friends and family to do so too;
WHEREAS, shopping locally will not only support business owners, but supports neighbors and friends;
our Town’s infrastructure; and will increase financial security for small business owners;
WHEREAS, the Town of Lewisville Town Council wishes to offer support to local business members; and
NOW, THEREFORE, the Mayor and Town Council in The Town of Lewisville do hereby proclaim
November and December 2026 as Shop Local Months
in Lewisville. All residents are urged to support small businesses and merchants during the holiday
season and throughout the year.

Proclaimed this the 12h day of November 2026.

______________________
Billy Carter, Jr., Mayor

Attachment #7

PROCLAMATION 2026-006 TO DECLARE NOVEMBER 2026
AS NATIONAL FAMILY CAREGIVERS MONTH
WHEREAS, providing the quality care to those with chronic or terminal illness, disabilities, or those who require
assistance with health maintenance and everyday basic needs is essential for their optimum well-being;
WHEREAS, the National Family Caregivers Month was proclaimed by former President William (Bill) J. Clinton in
1997 to recognize the more than 60 million people across the United States who devote their time, energy, and
love to supporting a family member or friend with health needs;
WHEREAS, on October 29, 2026, North Carolina Governor Josh Stein proclaimed November as National Family
Caregiver Month in the state, honoring the millions of caregivers who provide unpaid, essential care to family
members and friends;
WHEREAS, Governor Stein’s proclamation recognized that 2.1 million North Carolina caregivers contribute 1.7
billion hours of unpaid care valued at $33 billion annually; it also highlights that 79,605 North Carolina
grandparents are caring for grandchildren under 18 years of age, and that caregivers across the state are diverse in
background but united in their goal of keeping loved ones in their community;
WHEREAS, the 2026 National Family Caregiver Awareness Month theme is Care Connects Us, and it reflects the
reality that family caregiving is not always convenient or expected and may occur through the sudden onset of a
loved one’s illness, injury, or disability; caregivers devote immeasurable time, energy, resources, and efforts,
frequently with little reprieve for themselves, and their health is often impacted, including physically,
psychologically, emotionally, and financially;
WHEREAS, due to the sacrifices made, caregivers often make it possible for their loved ones to remain at home;
and as noted, fill a gap that would be expensive otherwise;
WHEREAS, the Town of Lewisville Town is committed to supporting the health of its families and recognizes the
community strength that encompasses the unseen dedication of those who care for our most vulnerable residents;
and
NOW, THEREFORE, the Mayor and Town Council in The Town of Lewisville do hereby proclaim the month of
November 2026 as

“NATIONAL FAMILY CAREGIVERS AWARENESS MONTH”
in Lewisville. All residents are urged to increase their understanding and awareness of the caregivers and their
dedication to those whose health and well-being depend heavily upon them.
Proclaimed this the 12h day of November 2026.

________________________________

Billy Carter, Jr., Mayor

Attachment #8

TOWN OF LEWISVILLE
Budget Amendment Ordinance 2026-024
Amending Budget Ordinance 2026-001
FINANCE DEPARTMENT USE ONLY
Budget Amendment # 5
Pam Orrell, Finance Director

CODE

ACCOUNT DESCRIPTION

20-00-4110-6005

WRMSD Special Revenue
Fund - Transfer to General
Fund

EXPLANATION:

AMOUNT

$

76,287.00

$

76,287.00

CODE

ACCOUNT DESCRIPTION

AMOUNT

20-00-3990-9000

General Fund - Fund Balance
$
Appropriated

76,287.00

$

76,287.00

To budget for the total repayment of the loan from the General Fund for the Marblehead Dam
repairs.

RECOMMENDED BY: Pam Orrell, Town Finance Director
Approved and effective upon adoption this the 12th day of November, 2026 by the Lewisville Town Council.

ATTEST:
Billy Carter, Jr., Mayor
Angela Lord, Town Clerk

STAFF REPORT
ITEM:

BUDGET AMENDMENT

SUBJECT:

LOAN OWED FROM THE WILLOW RUN MSD TO THE
GENERAL FUND

PREPARED BY:

PAM ORRELL, FINANCE DIRECTOR

DATE SUBMITTED:

11/5/2026

BACKGROUND/SUMMARY:
In FY 2024-2025, the General Fund loaned the Willow Run Municipal Service District (MSD)
$263,827 to make repairs to Marblehead Dam. The agreement at the time was that the loan would
be paid back using the following repayment schedule:

Fiscal Year

Description

2024-2025

Loan from General Fund

$

263,827.00

2025-2026

Repayment

$

(37,508.00) Paid 1/16/2026

2026-2027

Repayment

$

(37,508.00)

2027-2028

Repayment

$

(37,508.00)

2028-2029

Repayment

$

(37,508.00)

2029-2030

Repayment

$

(37,508.00)

2030-2031

Repayment

$

(37,508.00)

2031-2032

Repayment

$

(37,508.00)

2032-2033

Repayment

$

(1,271.00)

Balance

$

$

-

Amount

-

$ 150,032

$

76,287

The repairs to the dam came in under budget in FY 25-26. So it was recommended by the Town
Manager to accelerate the payments in FY 26-27. Town Council approved in the FY 26-27
operating budget repayment in the amount of $150,032 which represents 4 years of payments.
In FY 26-27, it was discovered that the WRMSD is entitled to share in the local sales tax revenue
collected by the Town from the NC Department of Revenue. So, for the years between July 1,
2015 and June 30, 2026, the MSD has received a cash transfer from the General Fund of
$126,511.11 which represents the local sales tax revenue that the MSD was entitled to during this
period of time. With this influx of cash, the MSD is in a good financial position to repay the
remaining $76,287 owed on its loan from the General Fund.
STAFF RECOMMENDATION AND REQUESTED ACTION:
Staff is requesting that the Town Council approve a budget amendment to allow the MSD to repay
the remaining amount owed on the loan of $76,287. This was also presented to the MSD Board
at their October 20th meeting. There was consensus among the group to proceed with paying the
entire loan in full.
FISCAL IMPACT:
This is a transaction regarding the due to/from amounts on the balance sheets of the General
Fund and the MSD. There is no fiscal impact other than a movement of cash from the MSD to the
General Fund.

ATTACHMENTS:
Ordinance 2026-024 Budget Amendment

Attachment #9

Adopted 11.12.2026

TOWN OF LEWISVILLE
2027 MEETING SCHEDULE
BOARDS & COMMITTEES
TIME
PLACE
DAY
JAN FEB MAR APR COM DAY MAY JUN JUL AUG SEP OCT NOV DEC
Beautification Committee
6:00 PM TH 201 MON
19
15 15 19
1-May
17
N/A N/A N/A 20 18 15 20
Environmental Committee
6:00 PM TH 201 TUE
12
9
9
13
1-May
11
8
13 10 14 12
9 N/A
Parks & Recreation Committee 6:00 PM TH 201 MON
11
8
8
1-May
10
14 12
9
13
8
13
Planning Board
6:00 PM TH 201 WED
13
10 10 14
1-May
12
9
14 11
8
13 10
9
Public Art Committee
6:00 PM TH 201 MON
4
1
1
5
1-May
3
7
6
2
7
4
1
6
Willow Run MSD Board
6:00 PM TH 201 TUE
19
16 16 20
1-May
18
16 21 17 15 19 17 15
Zoning Board of Adjustment
6:00 PM TH 110 TUE
26
23 23 27
1-May
25
22 27 24 28 26 23 28
COMMUNITY DAY MAY 2ND 10AM - 2PM
TOWN COUNCIL
TIME
PLACE
DAY
JAN FEB MAR APR
MAY JUN JUL AUG SEP OCT NOV DEC
Agenda Briefing
6:00 PM TH 201 THUR 7-Jan
4
4
1
6
3
1
5
2
7
4
2
Regular Meeting
6:00PM TH 110 THUR
14
11 11
8
25-Apr
13
10
8
12
9
14 10
9
Council Retreat
MAWCC January 29 - 5:30 PM; January 30 - 8:30 AM
Budget Work Sessions
6:00 PM TH 110 April 15, April 20, April 29, May 20 (Note: Budget work sessions only held if needed.)
NCLM CityVision
May 4 - 6
Holiday Schedule: Jan 1, Jan 18, Mar 26, May 31, July 5
Planning Board If there is a public hearing, the Planning Board meets in TH 110 (Council Chambers).
Sept 6, Nov 11, Nov 25 & 26, Dec 23, 24, & 27
Zoning Board of Adjustment - Only meets as needed.
MAWCC - Mary Alice Warren Community Center; TH - Town Hall
Room 201 is the second floor conference room. Room 110 is the Council Chamber.
Individuals requiring special accomodations may contact the Town Clerk at least 72 hours prior to meetings to request special assistance (336-945-1022).