On the agenda: Asharoken October 6, 2026 Minutes DRAFT — Flock camera (Oct 6)

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Draft Minutes

Incorporated Village of Asharoken
Board of Trustees Meeting
Tuesday, October 6, 2026 6:30pm
Village Hall
Approximate Attendance (18)

Officers Present:
Greg Letica, Mayor
Melvin Ettinger, Trustee
Ray D’Antoni, Trustee
Officials & Appointees Present:
Bruce Migatz, Village Attorney
Michelle Glennon, Village Clerk
Emily Hayes, Treasurer
Raymond Mahdesian, Officer-in-Charge
Doug Adil, Building Inspector
Bill Raisch, Emergency Manager/Deputy Harbormaster
The Pledge of Allegiance was said.
Trustee Ettinger made a motion to approve the Board Meeting minutes for September 1, 2026
seconded by Trustee D’Antoni.
Trustee D’Antoni
AYE
Trustee Ettinger
AYE
Mayor Letica
AYE
Motioned Carried.

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Mayor’s Report: During the past month, the Village has continued to make significant progress on

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The application for seawall reconstruction project funding has been submitted to Empire State
Development. I thank Deputy Mayor Pam Pierce for her hard work to complete this application. The
final plans for the seawall were completed with the assistance of Village resident Bill Haugland and
members of his firm. The remaining details of the bid package are expected to be completed by
November 1.

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The final draft of the easement document has also been completed and was sent to the affected
seawall property owners this week for their review. Overall, the project is progressing well, and the
Village remains optimistic to commence construction in early spring of 2027. The Village submitted
to the NYS Department of Homeland Security and Emergency Services its formal appeal to FEMA for
its denial of payment on submissions that the Hazard Mitigation Grant should have covered. I also
reached out to Senator Chuck Schumer’s office to seek their support on the appeal request. I thank
them for their very receptive response, and they will reach out to FEMA on the Village’s request.
When more information becomes available, I will let you know.

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The Village weathered the nor’easter on the weekend of the 24th and 25th with minimal disruption.
The road was closed at the seawall for only a few minutes while crews rescued a stranded motorist
and removed the vehicle. The storm dislodged one large steel cap and caused the usual scouring of
the south-side shoulder. The steel cap is scheduled to be removed very soon, along with the
backfilling of the road shoulder.

the seawall project, with considerable effort focused on finalizing the remaining details.

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As always, the Asharoken Police Department, under the leadership of Ray Mahdesian, did a great
job during the storm.

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I thank the Highway Departments of the Town of Huntington, under the leadership of Andre
Sorrentino, and the Village of Northport for their assistance.

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I attended a Mayor’s Summit sponsored by the Suffolk County Village Officials Association. It was
an informative and worthwhile event that highlighted the many issues and challenges shared by the
Villages throughout Suffolk County. It was nice to meet many of the other Mayors as well.

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The Osprey have left for the winter. They had a good breeding year, with most of the nests
producing fledged chicks. We will await their return in late March next year.

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Trustees:

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Trustee Ettinger: In the beginning of the month our Police Department was busy supporting the
Northport Police Department during the Cow Harbor Race and the other Weekend Festivities. Ray
will comment further on the details of these activities and the some other police issues that
occurred during the month, later in his report.

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During the month I was also busy coordinating the event that we had on Friday, September 4th
during which time Congressman LaLota visited with us. During his visit he presented the Mayor
with a ceremonial check in the amount of $150,000, representing the amount that we will be
getting from the government to purchase two (2) new police cars.

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Trustee D’Antoni I reviewed the minutes from Sept 1 ,2026 BOT Meeting.

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I inspected sink holes at 105 Asharoken Ave. After excavating the holes, it was determined by the
party who installed the drainage that the system was functioning properly. The holes were then
backfilled, top soil was added and the area was re-seeded.

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I attended a seawall zoom call with engineering and consultants; plans are being finalized for
constructability. A potential list of contactors was assembled with the plan to have bid packages out
by end of month.

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Reviewed vouchers, abstract and police report for the month.

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Attorney Migatz: The Planning Board did not meet. The Zoning Board did not meet. I do have an
update on the dock litigation, which first commenced back in 2018. Two owners whose permits
were denied, commenced litigation but the Village prevailed. The Village received a judgement

Also, during the month the I monitored the Nor’easter that we had on September 25th thru the 27th
with the police and the mayor. Fortunately, with the exception of about 1 hour, the police were able
to keep the road open. I want to thank Ray and the rest of the department for all they did that
weekend to keep our village safe. Thanks Ray, Great Job!!
Some other matters that I was involved in during the month are as follows: I met with OIC Ray
Mahdesian and Officer Brian O’Connor regarding a new Grant that we submitted last month related
to the annual Justice Grant. I also reviewed the many correspondences that were sent regarding the
FEMA issues, the correspondences regarding the ESD Funding for the seawall and the
correspondences that we received from some of our residents. I reviewed last month’s BOT Regular
Meeting’s Minutes and this month’s Abstracts for the Payment Vouchers.

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against them for some litigation costs, $1,436.00 back in 2024 and that was just paid last week, with
interest it came to $1728.83. That was Mr. Akeson and Mr. Guinta paid to the Village, most likely the
attorney for Mr. Akeson as he is selling his house.

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Deputy Mayor Pierce: The Deputy Mayor’s report was read by Mayor Letica:

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I participated in a kickoff meeting conference call with the Mayor and ESD team on September 15th.
During the month I worked on the application for Financial Assistance with Mayor Letica and the
ESD team.

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I participated in the regularly scheduled DHSES conference call for our project scoping grant with
discussion encompassing our FEMA appeal for inclusion of near shore structures and beach fill.

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I reviewed last month’s draft minutes, the police report and communications on code review.

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Village Treasurer: Emily Hayes reported the vouchers totaled $38,216.98. The Village received a
partial reimbursement payment for the seawall expenses already paid of $70,860 on 9/22/2026
from FEMA.

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Received a request for information from a homeowner at 216 Asharoken Av. regarding fence
heights and potential locations.

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Performed an inspection of the existing structural connectors at lowest floor level on this elevated
home at 136 Asharoken Av., at homeowner request. Provided some written comments and
suggestions for improvement to the structural connectors and supports.

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Provided feedback to a homeowner asking whether a Building Permit is required when replacing
existing windows in a “like-for-like” basis, with no structural changes to the openings. Np permit is
required in this situation.

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Responded to a homeowner concern regarding a developing “sinkhole” in their front yard along the
road at 105 Asharoken Av. Suggested that since this is Village property, the Village should
investigate/resolve.

Police Report: Officer Mahdesian reported 42 summonses from August 25th through September
27, 2026, Twenty-two for speeding with several over 50mph. The department assisted the
Northport Police Department during their race and other activities during Cow Harbor weekend.
The Police Dept responded very well to the recent Nor’easter. There were no reported burglaries in
the village for the month of September.
Emergency Manager: Bill Raisch was away but monitored the Nor’easter remotely. Once again Ray
Mahdesian and his team did a remarkable job. Please keep in mind that it is hurricane season, we
may have one developing in the Gulf next week.
Deputy Harbormaster: Bill Raisch said our oysters have grown out extremely well this year. They
all start out about the size of a pencil eraser and they are all about 1 ½ to 2 inches long now. The
6,000 oysters will be spread in the Village waters next week.
Superintendent of Buildings: Doug Adil reported that the Village received an Excavation/Fill
permit application for 547 Asharoken Av. In general the application was complete but there were
issues with certain inconsistent descriptions of the work, so it was sent back for revision and later
approved.

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Addressed a homeowner question regarding driveway replacement. When replacing one
impermeable driveway surface with another, you do not need to apply for a building permit. I also
reminded the homeowner that there are restrictions regarding installation details at the
apron/road interface, as shown on the printed handout that’s available from the Village Clerk.

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SITE INSPECTIONS CONDUCTED:

160 Asharoken

New Accessory Garage

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Electrical Inspection report accepted, OK for C/O.

196 Asharoken
Av.
242 Asharoken
Av.
561 Asharoken
Av.
7 Duck Island

Garage reconstruction

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Next inspection- Final once garage sink is connected.

New Swimming Pool

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Next inspection- Final

New Detached Garage

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Next inspection- Final, scheduled for the week of 10/12

New construction of a
single family residence
New construction of a
single family residence
Alterations to existing

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Construction drawings are in development.

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Drywell installation- PASSED

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New construction of a
single family residence
New Swimming Pool
New Construction
New Construction
New Swimming Pool

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Landscaping improvements and driveway are in
construction.
Rough framing inspection scheduled for 10/7/26

New Swimming Pool
Covered Porch and Outside
Stairway

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1 Lobster Way
86 Cove Rd.
90 Cove Road
106 Cove Rd.
106 Cove Rd.
3 Clamshell
7 Beach Plum
71 Bevin Road
3 Bevin West
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Pool barrier and cover installed-PASSED
Builder to submit Health Dept. hard copy sign-off
Drywell installation- PASSED
Provided a list of all required pool inspections to the
Project Manager.
Pool gate revision not completed yet.
Covered porch removal completed; stair inspectionPASSED. Property continues to be cleaned up prior to
October deadline.

Resolutions:
Resolution (2026-123) Be It Resolved that the Village Board does hereby approve the vouchers
for the month of September 2026 in the amount of $38,216.98, check numbers 12377 to 12411,
check #12396 voided due to misprint.
Mayor Letica made a motion to approve, seconded by Trustee Ettinger.
Trustee D’Antoni
AYE
Trustee Ettinger
AYE
Mayor Letica
AYE
Motioned Carried.
Resolution (2026-124) Be It Resolved that the Village Board does hereby approve budget
transfers for September 2026.
Mayor Letica made a motion to approve, seconded by Trustee D’Antoni.
Trustee D’Antoni
AYE
Trustee Ettinger
AYE
Mayor Letica
AYE
Motioned Carried.

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Resolution (2026-125) A RESOLUTION OF THE VILLAGE OF ASHAROKEN ADOPTING THE
SUFFOLK COUNTY 2026 HAZARD MITIGATION PLAN

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WHEREAS the Village of Asharoken recognizes the threat that natural hazards pose to people and
property within the village; and

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WHEREAS the Village of Asharoken has prepared a multi-hazard mitigation plan, hereby known as
the Suffolk County 2026 Hazard Mitigation Plan in accordance with the Disaster Mitigation Act of
2000; and

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WHEREAS the Suffolk County 2026 Hazard Mitigation Plan identifies mitigation goals and actions to
reduce or eliminate long-term risk to people and property in the Village of Asharoken from the
impacts of future hazards and disasters; and

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WHEREAS adoption by the Village of Asharoken demonstrates their commitment to hazard
mitigation and achieving the goals outlined in the Suffolk County 2026 Hazard Mitigation Plan.

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NOW THEREFORE, BE IT RESOLVED BY THE VILLAGE OF ASHAROKEN, NEW YORK, THAT:

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Section 1. In accordance with (local rule for adopting resolutions), the Village of Asharoken adopts
the Suffolk County 2026 Hazard Mitigation Plan. This plan, approved by the community, may be
edited or amended after submission for review, but will not require the community to re-adopt any
further iterations. This only applies to this specific plan and does not absolve the community from
updating the plan in 5 years.

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Approved by Village Attorney as to form.

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Mayor Letica made a motion to approve, seconded by Trustee D’Antoni.
Trustee D’Antoni
AYE
Trustee Ettinger
AYE
Mayor Letica
AYE
Motioned Carried.
Resolution (2026-126) Be It Resolved that the Village Board does hereby adopt the following
schedule for monthly regular meetings for the calendar year 2027 meetings to begin at 6:30pm at
the Asharoken Village Hall, One Asharoken Avenue, Northport, NY 11768, subject to change.
Regular Meeting, Tuesday, January 5th, 2027
Regular Meeting, Tuesday, February 2nd, 2027
Regular Meeting, Tuesday, March 2nd, 2027
Regular Meeting, Tuesday, April 6th, 2027
Regular Meeting, Tuesday, May 4th, 2027
Regular Meeting, Tuesday, June 1st, 2027
Regular Meeting, Tuesday, Organizational Meeting, July 6th, 2027
Regular Meeting, Tuesday, August 3rd, 2027
Regular Meeting, Tuesday, September 7th, 2027
Regular Meeting, Tuesday, October 5th, 2027
Regular Meeting, Wednesday, November 3rd, 2027
Regular Meeting, Tuesday, December 7th, 2027
Trustee D’Antoni made a motion to approve, seconded by Trustee Ettinger.

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Trustee D’Antoni
Trustee Ettinger
Mayor Letica
Motioned Carried.

AYE
AYE
AYE

Resolution (2026-127) Be It Resolved that the Village Board does hereby adopt the following
schedule for monthly Special/work session meetings for the calendar year 2027 meetings to begin
at 4:00pm at the Asharoken Village Hall, One Asharoken Avenue, Northport, NY 11768, subject to
change.
Special/Work Session Meeting, Tuesday, January 19th, 2027, to certify the unpaid real estate taxes
Special/Work Session Meeting, Tuesday, March 16th, 2027, to review budget for 2027-2028
Special/Work Session Meeting, Tuesday, April 13th, 2027, to adopt the budget, if needed
Special/Work Session Meeting, Tuesday, June 22nd, 2027, to prepare for organizational meeting
Trustee D’Antoni made a motion to approve, seconded by Trustee Ettinger.
Trustee D’Antoni
AYE
Trustee Ettinger
AYE
Mayor Letica
AYE
Motioned Carried.
Resolution (2026-128) Be It Resolved that the Village Board does hereby approve the transfer of
$36,701.00 from the Infrastructure Reserve Account to the Money Market Account to ensure the
Unassigned Fund Balance does not fall below zero.
Mayor Letica made a motion to approve, seconded by Trustee Ettinger.
Trustee D’Antoni
AYE
Trustee Ettinger
AYE
Mayor Letica
AYE
Motioned Carried.
Resolution (2026-129) Be It Resolved that the Village Board does hereby make a negative
declaration pursuant to SEQRA based on the Building Inspector and Conservation Board’s
recommendation and SEAF (part 2) Impact Assessment regarding the fill permit application at 547
Asharoken Avenue.
Mayor Letica made a motion to approve, seconded by Trustee D’Antoni.
Trustee D’Antoni
AYE
Trustee Ettinger
AYE
Mayor Letica
AYE
Motioned Carried.
Resolution (2026-130) Be It Resolved that the Village Board does hereby approve the fill permit
for the Panichellas at 547 Asharoken Ave to deposit approximately 150 CY to repair the existing
driveway and mitigate stormwater runoff from Asharoken Avenue.
Trustee D’Antoni made a motion to approve, seconded by Trustee Ettinger.
Trustee D’Antoni
AYE
Trustee Ettinger
AYE
Mayor Letica
AYE
Motioned Carried.
New Business: No new or old business

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Public Session: Mayor Letica opened public session:
-A property owner had questions regarding the condition of the beach after the storm.
-A resident had a question regarding the number of Village police cars. There was also a question
regarding the Flock camera installed by the Village of Northport by Steers Beach. The Mayor said he
would contact the Mayor of Northport to discuss.
-A non-resident had comments regarding the plans for the construction of the seawall.
Mayor Letica made a motion to exit public session, seconded by Trustee Ettinger.
Trustee D’Antoni
AYE
Trustee Ettinger
AYE
Mayor Letica
AYE
Motioned Carried.
Mayor Letica made a motion to adjourn the meeting, seconded by Trustee D’Antoni.
Trustee D’Antoni
AYE
Trustee Ettinger
AYE
Mayor Letica
AYE
Motioned Carried.
The October 6, 2026, Regular board meeting of the Board of Trustees was adjourned at
approximately 7:08pm.
Signed: _____________________________________________
Michelle Glennon, Village Clerk