On the agenda: Greenwich October 5, 2026 — Automated License Plate (Oct 5)

Regular Meeting of the Village Board of Trustees
October 5, 2026 – 7:00pm – DRAFT
The regular meeting of the Board of Trustees of the Village of Greenwich was held October 5, 2026, in
the Board Room at 6 Academy St. Present were Mayor Hurley, Trustees: Esker, Grimmke, and Moore, as
well as Attorney Kelly. Trustee Vandewater was absent. DPW Superintendent/Fire Chief Smith, Officer
Thomas, President Crawford and Wastewater Operator Casey were present as well. Mayor Hurley
opened the meeting at 7:00 pm.
Vouchers:
General Fund Voucher numbers 153 – 183, totaling $49,180.33
Water Fund Voucher numbers 24 – 27, totaling $183,804.85
G Fund Voucher numbers 29 – 31, totaling $5,000.21
Motion to pay the above bills, so moved by Trustee Grimmke, seconded by Trustee Esker and carried by
all.
Approval of Draft Meeting 9.14.26 Minutes made by Trustee Moore, seconded by Trustee Esker and
carried by all.
Department Reports:
Fire: Chief Smith delivered the September report. The department responded to 19 in-district alarms for
the month. Calls included 11 EMS calls, 2 fires, 1 service call, 0 rescue extrications, 0 hazardouscondition calls, and 1 motor vehicle accident. Mutual aid was provided 4 times to Buskirk, Shushan, and
Easton. Mutual aid was received zero times. Department hours for September included 81 fire and
emergency response hours, 178.5 training hours, and 115 activity hours for a total of 374.5 hours.
Members completed annual fit testing and physicals. Members, their families, elected officials, and the
community attended GFD’s 10th annual Memorial Service at the station. The department also recognized
the 25th anniversary of 9/11.
Police: Officer Thomas delivered the September report. Five cases were reported to DCJS in September,
bringing the year-to-date total to 93. There was 1 arrest during the month and 37 for the year to date.
County Dispatch logged 69 calls in September making a total of 739 for the year. Officers investigated
6motor vehicle accidents during the month, for a yearly total of 20. Other incidents included 3 vehicle
and traffic matters. The department issued 6 traffic tickets in June, bringing the yearly total to 123.
Mayor Hurley thanked the police for monitoring the crosswalk at the top of Church Street on weekday
mornings. There is new signage in the middle of the crosswalk, but cars are still not stopping for
pedestrians crossing towards the school. The police will monitor the area when available.
DPW Streets: Superintendent Smith delivered the September report: No overtime hours or emergency
calls. They repaired the stop sign at Whipple and Cooper. Routine and seasonal work included but not
limited to: Mowed Village area/properties with Town roadside mower, planted 11 bushes on Main
Street for resident (post water project), painted deck at Community Center, trimmed low branches on
Salem Street (Rt 29) due to trucks hitting them, added topsoil and seeded our park lawns, added new
woodchips in Gannon Park playground. Equipment repair: GV4 pickup – exhaust manifold replacements
and 4WD shifter repairs. Routine work included: Garbage, recycling, brush pickup. Clean catch basins,
equipment maintenance service and clean, dig-safe locates, monthly meter reads, mowing and trimming
parks, assist at water and sewer plants, sweep streets, update village paperwork, and attend monthly

highway association meeting. Additionally: Leaf pickup started today with the Village leaf vacuum,
hydrant flushing will take place overnight November 1-2, late scheduling of blacktop with Peckham’s in
late fall or early spring, and cab and chassis for new dump truck is complete (working with State on
CHIPS payments). Mayor Hurley asked about equipment exchanges with Schuylerville to confirm that
they are borrowing our street-sweeper we borrow their garbage truck. We also are exploring a similar
exchange with the Town of Greenwich with a truck they will fix and use for the month of December and
return it to us.
Water/Sewer: Wastewater Operator Nick Casey presented the September report and noted that there
were no major breakdowns or repairs. All routine samples were collected and reported to Department
of Health. Service line notification letters were mailed with the October 1 water bills to continue
working with our service line inventory. Casey met with the sprinkler system designer at 25 Eddy Street.
They are roughly one month from design completion. Casey reached out to Department of
Transportation to see what will be needed to install the 2-inch service line to support this sprinkler
system.
September System Totals Total gallons pumped: 6,400,000
Daily pumping average: 215,000 gallons
Average tank height: 52.7 feet
Total wastewater treated: 790,000 gallons
Daily wastewater treatment average: 25,000 gallons
The plant met all permit requirements this month. No major breakdowns. We received the new SPDES
permit and it went into effect September 29, 2026. We have 18 months begin monitoring for emerging
contaminants. Overhead doors were repaired on the admin building of the treatment plant. These
repairs are to be paid with funds from Water Reserve and will require public notice and hearing in
November.
Youth Report: President Crawford delivered the September report for the Greenwich Youth Center.
During the month, the center served 259 children and was open for 14 days. There were 8 new monthly
registrations. Attendance continues to grow, especially since Kaylynn was hired. This month’s
collaborations included Back to School Night with Greenwich Central School/PTSA and an Endless
Summer Party with Greenwich Free Library. Future events include monthly food activities with Comfort
Food Community and Greenwich Free Library. The big upcoming event is the Halloween Parade on
October 25th that has expanded to include a festival at Mowry Park, with planned events and foods.
They are fundraising with parade/event sponsorships and food trucks are offering 10% of proceeds from
the event. Additional fundraising includes a Halloween basket raffle.
Mayor: Mayor Hurley delivered the September report – Main Street/AGFTC Funding Met with NYSDOT
and AGFTC on September 17 to discuss the additional funding needed to fully fund the Main Street
project. A formal request is being assembled to start securing approximately $5 million in supplemental
funds. That request is expected to go before the AGFTC Planning Committee in December or January
and then move to the AGFTC Policy Committee in February 2027. As we get closer to February, we
should have a clearer indication that the additional funding is in place and can be formally added to the
project through the Transportation Improvement Program, or TIP. NY Forward – Mowry Park & Main
Street Sidewalk Project With the help of the Gazebo Committee, Mayor Hurley reviewed and approved
the Village’s contracts with New York State for the Revitalize Mowry Park and Main Street
Streetscape/Sidewalk projects. Mayor Hurley also met with the State to review the projects and discuss
next steps. The next step will be receiving the more formal contract documents through the State

Comptroller’s Office. Once that process is complete, we will be able to begin moving toward putting
these projects out to bid. NY Forward – Small Project Fund The Village has issued an RFQ seeking a
qualified administrator for the NY Forward Small Project Fund. Proposals are due this Friday, October 9.
Once proposals are received, we will review them and select an administrator who will help manage the
grant program, application process, project review, compliance and administration. Once an
administrator is in place, we will prepare to reopen the Small Project Fund application process. We will
also seek community volunteers to assist with reviewing and scoring applications. Mayor Hurley is
currently working on a marketing and outreach plan to make sure residents, business owners and
property owners within the eligible NY Forward area are aware of this opportunity and the types of
projects that may qualify. Potential projects could include façade and storefront improvements, signage,
interior or exterior building improvements, accessibility upgrades, energy-efficiency improvements,
historic building rehabilitation, improvements to commercial spaces, new or improved housing, public
art such as murals or sculptures, and other projects that strengthen our downtown businesses,
properties and public spaces. Water Project Closeout Update The Village continues to work through the
final closeout of the J&K project. The contractor has submitted a proposal seeking approximately
$227,000 in final payments, retainage and other outstanding amounts. There are several items within
that request that remain under review and where the Village and contractor do not currently agree,
including costs associated with sidewalk work and additional engineering and inspection expenses
incurred as the project extended beyond the original schedule. Before the Village responds formally, we
are working with Barton & Loguidice to obtain the supporting documentation needed to fully
substantiate the Village’s position and ensure that any final resolution protects the Village and its
taxpayers. There are also outstanding project closeout requirements, including record drawings, MWBE
documentation required as part of our EFC funding, and confirmation of remaining seeding work. Those
items will need to be satisfactorily completed as part of the closeout process before final payment is
released. We will continue working with our engineer, attorney and the contractor to bring the project
to an appropriate and fully documented conclusion, as well as provide updates as each of these projects
moves forward.
Old Business:
Community Center Building Discussion: There have been no additional leaks in the roof since it was
patched over the summer, but the Community Center needs rehabilitation and the roof requires
replacement. The overall repair costs are beyond what we can afford. This will remain an ongoing
discussion until there is a workable solution. The public is always welcome to comment.
Automated License Plate Reader Policy - Attorney Kelly led the discussion re the police use of
automated license plate readers. After review by Attorney Morrelli, the policy was found to be in perfect
compliance with New York state guidance. The Village does not own Flock cameras, but GreenwichCambridge Police Department has installed one automated license plate reader in the Village which
takes stills of a license plate, records the make and model of the vehicle and identifies the direction of
travel. Access to the information must be logged and require a law enforcement purpose. Attorney Kelly
recommends approval by the board. Motion to approve the policy was made by Trustee Moore,
seconded by Trustee Esker and carried by all.
Memo of Understanding with CRCAC: Attorney Kelly noted that the Village of Greenwich recently
joined the Capital Region Crime Analysis Center (CRCAC). The Memorandum of Understanding is for the
village to share automated license plate data with CRCAC. The mission of the center is to conduct crime
analysis, including tactical, strategic and administrative analysis, distribution of reports as the board of
directors determines. Motion to approve entering into the memorandum of understanding and ratifying

the signature of Sergeant Gauthier on April 25, 2025 was made by Trustee Moore, seconded by Trustee
Esker and carried by all.
Motion to approve the appointment of Jane Dowling as Deputy Village Clerk effective October 1, 2026
made by Trustee Grimmke, seconded by Trustee Esker and carried by all.
New Business:
Greenwich Youth Center Contract Resolution No. 19 to approve Budget Modification for GYC The
amendment is to increase the annual disbursement by $6,000, to be split into $1,500 quarterly
payments. Motion to authorize Mayor to sign the amendment to the contract and pass Resolution No.
19 was made by Trustee Grimmke, seconded by Trustee Esker and carried by all.
Motion to accept October 2026 Water/Sewer Billing
Water

$116,358.39

Water Reserve

$11,052.00

Sewer

$39,408.89

Sewer Reserve

$2,904.00

Total

$183,638.41 Arrears $13,915.13

Total

$169,723.28 Bills total 896

So moved by Trustee Grimmke, seconded by Trustee Moore and carried by all.
Correspondence:
Thank-you from Sarah Murphy and the Greenwich Free Library to the Village and the DPW for support
with the library Summer Music Series
7:27pm – Motion to adjourn Regular Meeting and move into Executive Session to discuss personnel
issues. Made by Trustee Moore, seconded by Trustee Esker and carried by all.
8:03pm Motion to close Executive Session and adjourn Regular Meeting made by Trustee Grimmke,
seconded by Trustee Esker and carried by all.
Respectfully submitted.
Michele Graham - Village Clerk