On the agenda: Charles City meeting — automated license plate (Nov 2)

City of Charles City
City Council Agenda
Council Chambers, City Hall
1. Meeting Date And Time
A. November 2, 2026, At 6:00 P.m. City Council, The Mayor, And City Staff Will Attend In
Person In The Council Chambers At City Hall. The Public May Attend The Meeting In
Person Or Watch The Meeting Live On YouTube At
Https://Www.youtube.com/@CityofCharlesCity50616/Streams.
2. Call To Order
3. Citizen/Public Comments (Limited To 4 Minutes Per Comment)
An opportunity for citizens, groups or representatives or organizations to
address the Governing Body on any issue which is not on the agenda
4. Mayor's Welcome
5. Consider Approval Of The Agenda
Discussion
Motion
6. Consider Approval Of Minutes From The October 19 And October 28 Meetings:
Motion
Discussion
Documents:
10.19.26_10.28.26MINUTES.PDF
7. Consider Approval Of The Consent Calendar
A. Class “C” Retail Alcohol License For Garcia’s Inc Dba Plaza Mexico Mexican
Restaurant
B. Class “B” Retail Alcohol License For Kwik Trip Inc Dba Kwik Star #468
C. Contractor’s License And Permit Bond For Boys Rental LLC
D. Mowing Lien Assessments: Parcel #11-12-134-002-00 $70.00; Parcel #11-12-134-00400 $70.00
E. Meter Repair Lien Assessment: Parcel #11-01-276-004-00 $294.00
F. Payment Of Claims
Documents:
CLAIMS REPORT 10.30.26.PDF
8. Business Of The Mayor
A. Proclamation For Alzheimer’s Disease Awareness Month

Documents:
CLAIMS REPORT 10.30.26.PDF
8. Business Of The Mayor
A. Proclamation For Alzheimer’s Disease Awareness Month
Documents:
ALZHEIMER AWARENESS MONTH PROCLAMA.PDF
9. Petitions, Public Hearings, Communications, Awards And Requests
A. Public Hearing On The Proposal To Convey Real Property To Joseph R. Hull
Affidavit of Publication- 10/23/2026
Written Comments
Oral Comments
Close Hearing
Consider Resolution No. 150-26 APPROVING OFFER TO BUY FOR
THE CONVEYANCE OF REAL ESTATE OWNED BY THE CITY OF
CHARLES CITY, IOWA, TO JOSEPH R. HULL
Motion
Discussion
Documents:
AIS - RES 150-26 PH AND OFFER TO BUY FOR CONVEYANCE TO
HULL.PDF
B. Public Hearing On Proposed Plans, Specifications, Form Of Contract, And Estimate Of
Cost For Construction Of The 2026 Fire Station Re-Roofing Project
Affidavit of Publication- 10/23/2026
Written Comments
Oral Comments
Close Hearing
Consider Resolution No. 151-26 APPROVING FINAL PLANS,
SPECIFICATIONS, AND FORM OF CONTRACT FOR THE 2026
STATION RE-ROOFING PROJECT
Motion
Discussion
Documents:
AIS - RES 151-26 FIRE STATION RE-ROOFING PROJ.PDF
10. Ordinances, Resolutions, And Motions

Documents:
AIS - RES 151-26 FIRE STATION RE-ROOFING PROJ.PDF
10. Ordinances, Resolutions, And Motions
A. Consider Resolution No. 152-26 APPROVING THE CONSTRUCTION CONTRACT,
PERFORMANCE AND MAINTENANCE BOND, AND CERTIFICATE OF INSURANCE
FOR THE 2026 LIME RESIDUAL DISPOSAL PROJECT
Motion
Discussion
Documents:
AIS - RES 152-26 LIME RESIDUAL DISPOSAL PROJ CONTRACT BOND
COI.PDF
B. Consider Resolution No. 153-26 APPROVING A 10-YEAR MASTER SERVICES AND
PURCHASING AGREEMENT WITH AXON ENTERPRISES, INC. FOR BODY-WORN
AND FLEET CAMERA SYSTEMS
Motion
Discussion
Documents:
AIS - RES 153-26 AXON BODY AND FLEET CAMERA AGREEMENT.PDF
C. Consider Resolution No. 154-26 SETTING PUBLIC HEARING ON PROPOSED
CONVEYANCE OF REAL ESTATE OWNED BY THE CITY OF CHARLES CITY, IOWA
Motion
Discussion
Documents:
AIS - RES 154-26 SETTING PH 311 4TH AVE CONVEYANCE.PDF
D. Consider Resolution No. 155-26 APPROVING ESTIMATE FROM DEBOEST
CONCRETE CORP. FOR CONCRETE REPLACEMENT AT THE INTERSECTION OF
7TH STREET AND FREEMAN STREET
Motion
Discussion
Documents:
AIS - RES 155-26 CONCRETE REPLACEMENT 7TH ST_FREEMAN ST.PDF
E. Consider Resolution No. 156-26 SETTING DATE FOR PUBLIC HEARING ON
DESIGNATION OF THE EXPANDED RIVERSIDE URBAN RENEWAL AREA AND ON
URBAN RENEWAL PLAN AMENDMENT
Motion

AIS - RES 155-26 CONCRETE REPLACEMENT 7TH ST_FREEMAN ST.PDF
E. Consider Resolution No. 156-26 SETTING DATE FOR PUBLIC HEARING ON
DESIGNATION OF THE EXPANDED RIVERSIDE URBAN RENEWAL AREA AND ON
URBAN RENEWAL PLAN AMENDMENT
Motion
Discussion
Documents:
AIS - RES 156-26 SETTING PH ON RIVERSIDE URA.PDF
F. Consider Resolution No. 157-26 SETTING DATE FOR PUBLIC HEARING ON
DESIGNATION OF THE EXPANDED SOUTH GRAND URBAN RENEWAL ARE AND
ON URBAN RENEWAL PLAN AMENDMENT
Motion
Discussion
Documents:
AIS - RES 157-26 SETTING PH ON SOUTH GRAND URA.PDF
G. Consider Resolution No. 158-26 APPROVING MINOR SUBDIVISION – DITTMER’S
SUBDIVISION OF LOT 10, BLOCK 1 OF SIEMS SUNSET ACRES ADDITION
Motion
Discussion
Documents:
AIS - RES 158-26 MINOR SUB_DITTMER.PDF
11. Other Business
A. Miscellaneous Correspondence
B. Attorney's Report
C. Engineer's Report
D. City Clerk's Report
E. City Administrator's Report
F. Board, Commission or Committee Reports
G. Future Agenda Items
12. Adjournment

CITY OF CHARLES CITY COUNCIL MINUTES
REGULAR SESSION
October 19, 2026
Charles City City Council met in regular session on October 19, 2026, at 6:00 p.m. in
the Council Chambers of City Hall. Mayor Dean Andrews presided and the following
Council Members were present: Phillip Knighten, Patrick Lumley, Krista Noah, and
Jeff Otto. Also present were City Administrator Tyler Trout, City Attorney Brad Sloter,
Communications Director Katie Hirv, Development Services Director Chris Miller, and
Police Chief Hugh Anderson.
Mayor Andrews called for public comments on items not listed on the agenda. No
comments were received. He then welcomed those in attendance.
Motion by Knighten, seconded by Noah, to approve the agenda. Ayes: 4.
Motion by Lumley, seconded by Otto, to approve the minutes of the October 5 regular
meeting and October 14 planning session. Ayes: 4.
Motion by Knighten, seconded by Noah, to approve the consent calendar. Ayes: 4.
The consent calendar consisted of the following items: Class “C” Retail Alcohol License
for Hot Shots Billiards; Class “C” Retail Alcohol License for Prologue. Books and Wine;
Class “F” Retail Alcohol License for BPO Elks Lodge 418; Class “E” Retail Alcohol
License for Diamond Spirit Tobacco & Vape; Alcohol License Ownership Amendment
for BPOE Elks #418; Mowing Lien Assessments for Parcel #11-01-460-006-00 $70,
#12-06-153-036-00 $70, #11-12-430-007-00 $100, #11-12-411-001-00 $80, #11-12253-004-00 $65, #12-06-377-005-00 $80, #11-01-432-007-00 $85, and #11-01-417004-00 $85; September 2026 Financials and CC Public Employees Health Plan; and
Payment of Claims (including those approved by other boards):
CHECK

VENDOR

TOTAL

90779
90780
90781
90782
90783
90784
90785
90786
90787
90788
90789
90790-90791
90792
90793
90794
90801
90802

CITY OF CHARLES CITY
CC PUBLIC EMP HEALTH PLAN
EMC NATIONAL LIFE-SUPPLEM
SHARON BORMANN (FGP)
BIBLIONIX
BRODART COMPANY
CAROL CASE
CHARLES CITY PRESS INC
TRENT PARKER / COMPUTER PARKER
COREY HAWKE
DEMCO INC
INGRAM LIBRARY SERVICES
MIDAMERICAN ENERGY
OMNITEL COMMUNICATIONS
PROSHIELD FIRE & SECURITY
ACHEN BECKER MEDIA
ACTERRA GROUP

$1,080.00
$42,180.24
$6.00
$36.00
$3,030.00
$328.86
$1,603.00
$30.00
$802.45
$422.00
$172.27
$4,473.06
$2,248.84
$237.31
$516.25
$432.00
$6,968.16

90803
90804
90805
90806
90807
90808
90809
90810-90811
90812
90813
90814-90815
90816
90817
90818
90819
90821
90822
90823
90824
90825
90826
90827
90828
90829
90830
90831
90832
90833
90834-90835
90835-90836
90837-90838
90839
90840
90841
90842
90843
90844
90845-90846
90847
90848
90849
90850
90851-90852
90853

AGVANTAGE FS
AMERICAN MEDICAL RESPONSE
AUTOZONE
GURNEY & ASSOCIATES, A DXP CO
BREITBACH OFFICE LLC
BRUENING ROCK PRODUCTS INC
CAROL ADAMS
CARQUEST AUTO PARTS
CENTRAL LOCK SECURITY
CC CHAMBER OF COMMERCE
CHARLES CITY PRESS INC
CINTAS-WRRF PLANT
CINTAS CORPORATION
CLEAR LAKE SANITARY DISTRICT
D&L CAR CARE
DO IT ALL SERVICES LLC
EARLY CHILDHOOD RESOURCE CTR
ENVIRONMENTAL RESOURCE ASSN
FAREWAY STORE
FARMCHEM
FARMERS NEW AG LLC
FELD FIRE
FISH WINDOW CLEANING
GERALD EDGAR (FGP)
GOODALE CUSTOM PUMPING CO
HEYER LAWN CARE
HUNTER ORTMAYER
IOWA DEPT OF NATURAL RESOURCES
IDOT-CASHIER'S OFFICE
IOWA PRISON INDUSTRIES
JENDRO SANITATION SERVICES
JEO CONSULTING GROUP
JESUS RICARDO QUIROZ GUZMA
JOHN DEERE FINANCIAL
KENTUCKY RIDGE ASSISTED LIVING
L&J INDUSTRIES INC
LEGACY FIRE APPARATUS
LESSIN SUPPLY COMPANY
LYNCH DALLAS LEGAL
MERRITT COMPUTER SERVICE INC
MESSIAH LUTHERAN CHURCH
NELSON MEDIA COMPANY
NEWBAUER INC
NIACC

$25,359.13
$22,083.33
$27.99
$603.97
$125.00
$945.25
$143.64
$1,283.77
$200.00
$45.00
$1,718.90
$13.89
$182.79
$232.50
$445.00
$675.00
$1,983.75
$299.99
$1,214.95
$43.25
$859.36
$1,044.00
$983.00
$45.60
$2,600.00
$1,650.00
$9.82
$80.00
$340.27
$1,195.04
$63,949.39
$3,841.25
$400.00
$656.84
$210.00
$1,109.45
$10,194.58
$1,263.85
$1,485.50
$1,844.00
$1,277.48
$3,000.00
$524.39
$225.00

90854
90855
90856
90857
90858-90860
90861
90862
90863
90864
90865
90866
90867
90868
90869
90877
90878
90879
ACH
ACH
ACH
ACH
ACH
ACH
ACH
ACH
ACH
ACH
ACH
ACH
ACH
ACH
ACH
ACH
ACH
ACH
ACH
ACH
ELEC
ELEC
ELEC
ELEC
ELEC
ELEC
ELEC

NORTH IOWA BROADCASTING
NORTH IOWA MEDIA GROUP
RC SYSTEMS
RIVERVIEW PEST CONTROL LLC
SCHUETH ACE HARDWARE
STREICHER'S
SUPERIOR LUMBER INC
SUPERIOR WELDING SUPPLY CO
THE RIVER REGISTER
TP ANDERSON & COMPANY PC
SHELLEY ZWEIBOHMER
VIRGINIA TITUS
WATERLOO OIL COMPANY
WESTRUM LEAK DETECTION
CRAWFORD ENGINEERING
EMC INSURANCE COMPANIES
MICK GAGE PLUMBING & HEATING
ACCESS SYSTEMS LEASING
AMAZON CAPITAL SERVICES
CC PAYROLL ENDING 10/3/26
CENTRAL-MCGOWAN, INC.
CIRCLE K COMMUNICATIONS INC
FGP MILEAGE
FOSTER GRANDPARENTS
GENERAL TRAFFIC CONTROLS
GRAINGER
HAWKINS INC
IOWA ASSOC MUNICIPAL UTILITIES
ITRON INC
KANOPY INC
MIDWEST TAPE
MACQUEEN EQUIPMENT GROUP
METERING TECHNOLOGY SOLUTIONS
MICROBAC LABORATORIES, INC
NCL OF WISCONSIN
SHORT ELLIOTT HENDRICKSON
SPRING STREET PROPERTIES
AUXIANT
BANCORPSV
BUSINESS CARD
CENTURYLINK
CNH INDUSTRIAL CAPITAL
DISH
EFTPS (PAYROLL TAXES)

$392.00
$99.00
$273.56
$208.00
$571.53
$382.49
$1,578.95
$651.00
$1,288.20
$16,000.00
$65.00
$235.60
$364.19
$875.00
$5,340.00
$5,448.00
$23,608.43
$957.80
$1,438.15
$112,423.69
$1,252.07
$6,278.49
$306.88
$11,090.50
$5,204.00
$203.06
$13,012.05
$6,884.84
$8,758.05
$119.00
$197.78
$295.35
$44,364.86
$928.29
$54.69
$18,764.00
$1,400.00
$129.62
$105.15
$9,113.37
$494.77
$84.87
$107.13
$29,081.77

ELEC
ELEC
ELEC
ELEC
ELEC
ELEC
ELEC
ELEC
ELEC
ELEC

EO JOHNSON
LEAF
MEDIACOM
MISSION SQUARE
NCMIC FINANCE CORPORATION
POSTMASTER
TREASURER, STATE OF IOWA
VISA
WEX BANK
ZIEGLER INC
TOTAL:

$3.84
$329.70
$393.90
$4,565.31
$311.19
$1,169.84
$22,581.07
$827.47
$15,163.19
$3,234.88
$599,993.93

Mayor Andrews opened the public hearing on the 2026 Lime Residual Disposal
Project. Affidavit of publication dated October 6, 2026 was informally filed. No written
or oral comments were received. Motion by Knighten, seconded by Lumley to close the
public hearing. Ayes: 4. Engineer Crawford reported that two bids were received for
the Lime Residual Disposal Project on October 13, 2026. Midwest Injection of Cascade,
IA, submitted the low bid of $182,850, and Cole Excavating of Greene, IA, submitted a
bid of $236,050. Crawford recommended awarding the project to Midwest Injection,
noting that they had completed two of the city’s previous three lime residual disposal
projects. The low bid was $7,850 over the budgeted amount of $175,000. Council
member Knighten introduced Resolution No. 142-26 entitled, “APPROVING FINAL
PLANS, SPECIFICATIONS, AND FORM OF CONTRACT FOR THE 2026 LIME
RESIDUAL DISPOSAL PROJECT” and moved for adoption. Seconded by Lumley.
Resolution duly passed on roll call vote as follows: Ayes: Otto, Lumley, Noah, and
Knighten. Nays: None. Knighten introduced Resolution No. 143-26 entitled,
“APPROVING AWARD FOR THE 2026 LIME RESIDUAL DISPOSAL PROJECT” and
moved for adoption. Seconded by Otto. Resolution duly passed on roll call vote as
follows: Ayes: Lumley, Noah, Knighten, and Otto. Nays: None.
Motion by Knighten, seconded by Noah to approve the third reading of Ordinance No.
1204 entitled, “AMENDING THE CHARLES CITY UNIFIED DEVELOPMENT
ORDINANCE TO PROVIDE ADDITIONAL REGULATIONS FOR THE STORAGE AND
USE OF RECREATIONAL VEHICLES.” The third reading passed on roll call vote as
follows: Ayes: Noah, Knighten, Otto, and Lumley. Nays: None. Knighten recited the
ordinance title. Motion by Knighten, seconded by Lumley to adopt and publish
Ordinance No. 1204. Motion carried on roll call vote as follows: Ayes: Knighten, Otto,
Lumley, and Noah. Nays: None.
Motion by Lumley, seconded by Knighten to approve the third reading of Ordinance
No. 1205 entitled, “VACATING A PORTION OF THE ALLEYWAY IN BLOCK EIGHTEEN,
OAK PARK ADDITION TO CHARLES CITY, IOWA.” The third reading passed on roll call
vote as follows: Ayes: Otto, Lumley, Noah, and Knighten. Nays: None. Lumley recited
the ordinance title. Motion by Knighten, seconded by Noah to adopt and publish
Ordinance No. 1205. Motion carried on roll call vote as follows: Ayes: Lumley, Noah,
Knighten, and Otto. Nays: None. City Attorney Sloter explained that the public hearing
on the proposed conveyance of the vacated alleyway in Oak Park Addition to Joseph R.

Hull needed to be reset. The proposed conveyance would include a purchase
agreement and utility easement agreement to preserve the City's access to utilities.
Knighten introduced Resolution No. 144-26 entitled, “RESETTING PUBLIC HEARING
ON PROPOSED CONVEYANCE OF REAL ESTATE OWNED BY THE CITY OF CHARLES
CITY, IOWA, TO JOSEPH R. HULL” and moved for adoption. Seconded by Lumley.
Resolution duly passed on roll call vote as follows: Ayes: Noah, Knighten, Otto, and
Lumley. Nays: None.
Motion by Knighten, seconded by Otto to approve the third reading of Ordinance No.
1206 entitled, “CREATING A NEW SUBSECTION OF THE CHARLES CITY CODE OF
ORDINANCES FOR THE PURPOSE OF LIMITING RECREATIONAL VEHICLE
PARKING.” The third reading passed on roll call vote as follows: Ayes: Knighten, Otto,
Lumley, and Noah. Nays: None. Knighten recited the ordinance title. Motion by Noah,
seconded by Knighten to adopt and publish Ordinance No. 1206. Motion carried on
roll call vote as follows: Ayes: Otto, Lumley, Noah, and Knighten. Nays: None.
Council reviewed an informational flyer outlining the regulations for personal
transport vehicles, motorized/electric bicycles, and other small motorized vehicles. The
flyer would be distributed through the City's website, social media, newspaper, and
other media outlets to help inform residents of the new regulations.
Motion by Knighten, seconded by Noah to approve the second reading of Ordinance
No. 1207 entitled, “AMENDING THE CODE OF ORDINANCES OF THE CITY OF
CHARLES CITY, IOWA, BY CREATING A NEW CHAPTER TO REGULATE THE
OPERATION OF PERSONAL TRANSPORT VEHICLES, MOTORIZED/ELECTRIC
BICYCLES, AND OTHER SMALL MOTORIZED VEHICLES.” The second reading passed
on roll call vote as follows: Ayes: Knighten, Otto, Lumley, and Noah. Nays: None.
Knighten recited the ordinance title. Motion by Lumley, seconded by Otto to suspend
the rule requiring additional considerations and waive the third reading of Ordinance
No. 1207 pursuant to Iowa Code Chapter 380.3. Motion carried on roll call vote as
follows: Ayes: Otto, Lumley, Noah, and Knighten. Nays: None. Motion by Lumley,
seconded by Noah to adopt and publish Ordinance No. 1207. Motion carried on roll
call vote as follows: Ayes: Lumley, Noah, Knighten, and Otto. Nays: None.
City Administrator Trout explained that Cambrex Charles City, Inc. was seeking an
incentive through the Iowa Economic Development Authority Business Incentives for
Growth (BIG) Program for a project intended to meet current production demands
while planning for a larger expansion. The resolution would provide the City's
endorsement of the project as required by the State. Lumley introduced Resolution No.
145-26 entitled, “STIPULATING ENDORSEMENT OF PROJECT ACTIVITY BY
CAMBREX CHARLES CITY, INC. ENHANCING ECONOMIC COMPETITIVENESS OF
THE REGION AND STATE OF IOWA VIA APPROVAL OF CAMBREX APPLICATION TO
THE IOWA ECONOMIC DEVELOPMENT AUTHORITY BUSINESS INCENTIVES FOR
GROWTH (BIG) PROGRAM” and moved for adoption. Seconded by Knighten.
Resolution duly passed on roll call vote as follows: Ayes: Noah, Knighten, Otto, and
Lumley. Nays: None.
City Administrator Trout explained that Floyd County was proposing fiber internet
service through Omnitel at the Cedar Valley Transportation Center due to ongoing
issues with the current provider’s service. The City and County would share the costs,
with the City's portion being a $250 startup fee and $100 per month. The proposed

service is expected to improve reliability while reducing monthly costs. Otto introduced
Resolution No. 146-26 entitled, “APPROVING A 28E AGREEMENT BETWEEN THE
CITY OF CHARLES CITY AND FLOYD COUNTY FOR FIBER INTERNET SERVICES AT
THE CEDAR VALLEY TRANSPORTATION CENTER” and moved for adoption. Seconded
by Lumley. Resolution duly passed on roll call vote as follows: Ayes: Knighten, Otto,
Lumley, and Noah. Nays: None.
No action was taken on consideration of Resolution No. 147-26, “APPROVING A
COLOCATION AGREEMENT BETWEEN THE CITY OF CHARLES CITY AND
ROUTER12 NETWORKS, LLC,” pending receipt of additional documentation.
Council discussed proposed urban chicken permit fees pursuant to Chapter 56 of the
Charles City Code of Ordinances. Staff recommended a $100 initial application fee,
including six leg bands, a $50 annual renewal fee, and a $5 replacement leg band fee.
Council discussed the fees charged by other communities and the costs associated
with staff time, inspections, and administration. Concerns were expressed regarding
whether the fees could discourage participation. Staff agreed to track permit activity,
inquiries, and concerns regarding the fees and provide quarterly updates during the
first year. Knighten introduced Resolution No. 148-26 entitled, “ESTABLISHING
INITIAL AND ANNUAL RENEWAL PERMIT FEES FOR URBAN CHICKENS PURSUANT
TO CHAPTER 56 OF THE CHARLES CITY CODE OF ORDINANCES” and moved for
adoption. Seconded by Lumley. Resolution duly passed on roll call vote as follows:
Ayes: Otto, Lumley, Noah, and Knighten. Nays: None.
City Clerk Lentz explained that Pay Request No. 20 to Kingland Construction Services,
LLC for the City Hall/Police Department Renovation Project had been included in the
October 5, 2026 claims list and paid, but the separate resolution approving the pay
request had inadvertently been omitted from the agenda. Council expressed concerns
regarding outstanding punch list items, particularly exterior drainage and concrete
work, as winter approached. City Attorney Sloter indicated he would review the
contract and outstanding items with staff and provide an update to Council. The
remaining contract balance was reported as $66,802.59. Noah introduced Resolution
No. 149-26 entitled, “RATIFYING PAYMENT OF PAY REQUEST NO. 20 TO KINGLAND
CONSTRUCTION SERVICES, LLC FOR THE CITY HALL/POLICE DEPARTMENT
RENOVATION PROJECT” and moved for adoption. Seconded by Knighten. Resolution
duly passed on roll call vote as follows: Ayes: Lumley, Noah, Knighten, and Otto. Nays:
None.
City Clerk’s Report: City Clerk Lentz asked Council members to review proposed
meeting dates and provide any scheduling conflicts through April 2027 for upcoming
budget planning sessions. Council discussed rescheduling the November planning
session due to Veterans Day. Lentz suggested November 10; however, that date also
conflicted with a Chamber community planning meeting. City Attorney Sloter
recommended posting notice of a possible Council quorum attending the Chamber
meeting. No alternative meeting date was finalized.
City Administrator’s Report: City Administrator Trout reported that the Parks and
Recreation Board and Ambulance Commission meetings were scheduled for
Wednesday, October 21, at 5:00 p.m. and 6:00 p.m., respectively.

Future Agenda Items: Council requested an update on the utility rate study. Trout
indicated that an updated rate table was being prepared and that further discussion
would be necessary following feedback from Valero. A planning session to further
discuss the utility rate study will be scheduled once the updated information is
available.
Council recessed for approximately 15 minutes prior to the closed session scheduled
for 7:00 p.m.
Motion by Knighten, seconded by Lumley to enter into closed session pursuant to Iowa
Code Chapter 21.5(1)(C) to discuss strategy with Counsel in matters that are presently
in litigation at 7:00 p.m. Ayes: Noah, Knighten, Otto, and Lumley. Nays: None.
Motion by Noah, seconded by Knighten to reconvene into open session at 7:55 p.m.
Ayes: Knighten, Otto, Lumley, and Noah. Nays: None.
Motion by Noah, seconded by Knighten, to adjourn at 7:56 p.m. Ayes: 4.
_______________________________________
Dean Andrews, Mayor
Attest:__________________________________
Brittney Lentz, City Clerk

CITY OF CHARLES CITY
COUNCIL PLANNING SESSION
October 28, 2026
The Charles City City Council met in a Planning Session on October 28, 2026, at 6:00 p.m., in
the Council Chambers of City Hall. Mayor Pro Tem Patrick Lumley called the meeting to order.
The following council members were present: Phillip Knighten, Krista Noah (via phone), and
Jeff Otto. Also present were the following city staff: City Administrator Tyler Trout,
Communications Director Katie Hirv, Development Services Director Chris Miller, Police Chief
Hugh Anderson, and Street Superintendent Tony Stonecypher.
Mayor Pro Tem Lumley welcomed everyone to the meeting and thanked the organizers,
sponsors, and participants of the annual Spook Walk and recognized the Police Department
for its involvement. He also acknowledged the upcoming Cambrex groundbreaking ceremony
and noted that Halloween trick-or-treating hours were set for October 31 from 5:30 to 7:30
p.m. Lumley discussed the City's ongoing water meter replacement program and the benefits
of the EyeOnWater app for monitoring water consumption. He also extended well wishes to
Council Member Phoebe Pittman.
City Administrator Tyler Trout provided background on the former City Tap building, which
the City purchased for $190,000 for a proposed municipal telecommunications utility. The
building was subsequently used for storage during the City Hall renovation and is now vacant.
Representatives of the Floyd County Food Pantry expressed interest in leasing the building to
accommodate their growing operations. The pantry currently serves approximately 200 clients
and distributes 10,000 pounds of food monthly. Representatives Jen Burton and Jeremy
Heyer explained that the larger facility would improve accessibility, deliveries, storage, and the
ability to offer a client-choice food distribution model. Discussion included necessary
electrical, lighting, HVAC, and interior improvements, potential food pantry funding through
grants and donations, and responsibilities for building maintenance. Council discussed the
financial implications of retaining the property versus selling it, including the potential
benefits of a long-term lease. City Administrator Trout indicated that a lease arrangement
would be permissible and noted similar City arrangements with the Art Center and Chamber
of Commerce. Council members expressed general support for further exploring a lease with
the Food Pantry.
Development Services Director Chris Miller reviewed the results of the bidding process for the
City-owned property at 311 4th Avenue, which was acquired through the Iowa Code Chapter
657A process. The City received one bid, submitted by Garrett Bellinger, in the amount of
$15,000 for the property in its existing condition. The proposed agreement would require the
purchaser to remove accumulated debris, address nuisance conditions, complete exterior
improvements within 180 days of closing, and substantially complete rehabilitation and obtain
a certificate of occupancy within one year. Bellinger discussed his experience rehabilitating
residential properties and indicated his intention to renovate the home for use as a rental
property. Council discussed the condition of the structure, anticipated improvements, and the
importance of returning the property to productive use and the tax rolls. Council also
requested information regarding the City's costs associated with acquiring the property.
Council members expressed support for moving forward with consideration of the bid.
Police Chief Hugh Anderson presented a proposed 10-year agreement with Axon Enterprise,
Inc. for Police Department body-worn and fleet cameras. Anderson explained that the
Department's existing Digital Ally equipment is aging, experiencing failures, and becoming
increasingly difficult to maintain. The proposed system would provide updated equipment,
cloud-based evidence storage, automated video redaction, transcription, translation
capabilities, and scheduled equipment replacements throughout the contract term. Anderson
discussed the advantages of a 10-year agreement compared to a five-year agreement, including

long-term budget predictability and pricing available if the agreement is completed before
November 30, 2026. The annual cost was reported to be within the Department's budget.
Council discussion focused on equipment capabilities, data storage and retention, artificial
intelligence features, security, and the need for appropriate policies and safeguards. Council
Member Noah expressed concerns regarding the use of artificial intelligence and emphasized
the importance of clear policies, human oversight, and legal review. Cort and Lanie Sanvig also
raised questions regarding data ownership, privacy, potential future software capabilities, and
public access to be able to review the proposed agreement. Chief Anderson explained that the
Department does not intend to utilize automated license plate recognition capabilities and that
the proposed artificial intelligence features would primarily assist with video redaction and
translation. City Administrator Trout acknowledged that the City's artificial intelligence
policies remain under development. Council discussed the importance of attorney review and
making the proposed contract available for public review before formal consideration at the
November 2 regular meeting.
Street Superintendent discussed proposed concrete replacement at the intersection of 7th
Street and Freeman Street. The existing pavement has experienced significant settlement and
deterioration, likely resulting from underlying base conditions. Engineer Mark Crawford
reviewed the area and provided an estimated project cost. Staff reported that the estimate of
$31,900 received from Matt DeBoest, of DeBoest Concrete Corp., was substantially below the
engineer's projection and recommended completing the work this fall, weather permitting.
Discussion included evaluating and stabilizing the underlying base during construction,
addressing potential moisture infiltration, and funding the improvements through the street
maintenance budget.
Development Services Director Miller reviewed the Phase I Environmental Site Assessment
completed by Eocene Environmental Group for the former Cedar Health property at 807 5th
Street. The assessment identified potential environmental concerns related to historical uses
of nearby properties, along with mold, deteriorating building conditions, and possible asbestos
and lead-based paint. Preliminary testing identified asbestos in 56 of 373 samples, with the
final report pending. Miller reported interest from potential developers and recommended
delaying a Phase II Environmental Site Assessment while redevelopment options are explored.
Council discussed the property's condition, potential redevelopment, and outstanding costs
and liens, expressing general support for postponing further environmental investigation
pending additional information.
Council discussed rescheduling the November planning session due to Veterans Day and other
scheduling conflicts. November 9 was identified as the preferred date.
City Administrator’s Report: City Administrator Trout reported that the first round of fall leaf
collection had been completed and a second round was scheduled for November 9, with the
need for an additional collection to be evaluated afterward. He also reported that signs
restricting bicycles had been installed downtown. Trout announced that the City had received
approval for up to 49% loan forgiveness for the lead service line replacement project, with
construction anticipated to begin in spring 2027. Council discussed the remaining service line
material identifications, estimated at approximately 270, and the need for future discussion
regarding City and homeowner financial responsibilities for replacements. Trout also
discussed scheduling an additional planning session for the utility rate study. Trout reported
that updated rate tables were being prepared for legal review and that feedback from Maple
Heights and Valero remained outstanding. Further discussion of utility rates and scheduling is
anticipated at an upcoming meeting.
Board, Commission, or Committee Reports: Knighten provided a brief update regarding
scheduling of a Foster Grandparents board meeting.

With no further business to discuss, the planning session adjourned at 7:41 p.m.

_____________________________________
Dean Andrews, Mayor
Attest: ___________________________________
Brittney Lentz, City Clerk

CLAIMS REPORT
OCTOBER 21, 2026 - NOVEMBER 3, 2026
VENDOR
ACCESS SYSTEMS LEASING
AFLAC
AHLERS & COONEY PC
AMI GLOBAL LLC
ARNOLD MOTOR SUPPLY LLP
AUXIANT
BANCORPSV
BUSINESS CARD
CC PAYROLL
CC PUBLIC EMP HEALTH PLAN
CENTRAL LOCK SECURITY
CHARLES CITY ELECTRONICS
CITY OF CHARLES CITY
CJ COOPER & ASSOCIATES INC
CENTRAL-MCGOWAN, INC.
CLEAR LAKE MIRROR REPORTER
CUMMINS SALES & SERVICE
DEAN ANDREWS
DEBOEST CONCRETE CORP
DELTA DENTAL
DO IT ALL SERVICES LLC
DR. FUEL GOOD
EFTPS (PAYROLL TAXES)
EMC NATIONAL LIFE-SUPPLEM
ENVIRONMENTAL RESOURCE ASSN
EO JOHNSON
EQUIPMENT BLADES INC
FRIEDRICH PLUMBING & HEATING
GENERAL TRAFFIC CONTROLS
HOCKENSON PLUMBING
HY-VEE INC
IA PUBLIC EMPLOY RETIRE
JESUS RICARDO QUIROZ GUZMAN
LEAF
MARTIN BROS DISTRIBUTING CO
METERING TECHNOLOGY SOLUTIONS
MICK GAGE PLUMBING
MICROBAC LABORATORIES, INC.
MIDAMERICAN ENERGY
MIKE MOLSTEAD MOTORS INC
MILLS-INC
MISSION SQUARE
MISSISSIPPI LIME COMPANY

REFERENCE
COPIER LEASE-CH
AFLAC NO SS
CM CIVIL SERVICE LEGAL FEES
ICONTROL SUBSCRIPTION-WTP
OIL/FILTERS-STREET DEPT
FLEX SPENDING REIMB
FLEX PLAN DRAW-BENNY CARDS
FGP MEETING REGISTRATION
PAYROLL ENDING 10/17/26
MED INS-PRETAX
KEYS/FOBS-CH/PD
12V COMPUTER BATTERY BACK-UP
UNREIMB MEDNOSS/CVTC UTILITIES
ANNUAL ADMIN/CLEARING HOUSE
BULK CO2-WTP
FGP HELP WANTED ADVERTS
55 GAL BARREL COOLANT-WRRF
MEAL/MILEAGE REIMB
STREET PATCH 8TH AVE/F ST
DENTAL- PRETAX
NUISANCE MOWING-1200 N GRAND
CLEAN/POLISH FUEL IN TANKS-ST
FED/FICA TAX
LIFE INS-SUPPLE
SAMPLES/SIMPLE NUTRIENTS-WRRF
WATER DEPT COPIER LEASE
CARBIDE INSERT BLADES-STREET
WINTERIZE POOL
INTELLICROSS BUTTON-ST
FILTERS-LIBRARY
IN-SERVICE ITEMS-FGP
IPERS
MOWING-WTP
PD COPIER LEASE
BAG VACUUM FILTER-CVTC
WATER METER/ENDPOINTS-WTP
CURBSTOP/WATER MAIN REPAIRS
NUTRIENT ANALYSIS-WRRF
UTILITIES-CITY DEPTS
FB5Z 6068 D:HOUSING CE-1
TUBE HEATER REPAIR-FD
MS-457 ROTH
STANDARD QUICKLIME-WTP

AMOUNT
$
369.45
$ 1,294.29
$ 3,144.50
$ 2,190.00
$ 2,579.97
$
129.62
$
672.34
$ 1,818.12
$ 111,113.55
$ 42,180.24
$
304.00
$
39.99
$ 1,508.12
$
475.00
$ 1,017.01
$
48.00
$ 3,454.93
$
236.93
$ 2,000.00
$ 2,922.18
$
105.00
$
783.00
$ 28,468.62
$
6.00
$
300.00
$
65.19
$ 6,170.26
$
695.86
$
941.00
$
140.00
$
158.94
$ 34,609.99
$
100.00
$
137.36
$
44.52
$ 13,439.32
$ 13,352.60
$
455.75
$ 35,042.88
$
52.30
$
730.05
$ 4,565.31
$ 12,228.13

MUNICIPAL FIRE & POLICE
MUNICIPAL SUPPLY INC
MUTUAL OF OMAHA
NCL OF WISCONSIN
NEWBAUER
NEW CHALLENGE PRODUCTS
NOAH,SMITH,SLOTER,ELLINGSON
OSAGE ORACLE
PAWS HUMANE SOCIETY
POWER SERVICES/MICHAEL CHAPMAN
SHORT ELLIOTT HENDRICKSON INC
SKYBLUE SOLUTIONS
SNAP ON
STIVERS FORD INC
STIVERS MIDWEST PRO UPFITTERS
SUPERIOR WELDING SUPPLY CO
TASTE OF HOME
TITUS LOCK SERVICES
TREASURER STATE OF IOWA
TRIUMPH SURPLUS STORE
UTILITY BILLING
US POSTAL SERVICE
USA BLUEBOOK
VERIZON
VSP
YOUNG CONSTRUCTION LTD
ZIP'S TRUCK EQUIPMENT

MUN FIRE & POL
MJ CAP/MEGALUG-WTP
MUTUAL OF OMAHA
LAB SUPPLIES-WRRF
MAT SERVICE-LIBRARY
ADVANTAGE CLEANER-WTP
LEGAL FEES-CITY DEPTS
FGP HELP WANTED ADVERTS 8/28
CONTRACT-ANIMAL CONTROL
OHR GENERATOR-WRRF
UTILITY RATE STUDY
PHONES-CITY DEPTS
FLEX TORQ WRENCH-STREET
FORD F150 POLICE RESPONDER
OUTFITTING PD PATROL CAR
HYDROTEST FIRE EXT x2
HOLIDAY BOOK-LIBRARY
AMERICAN PADLOCKS x50-WTP
STATE TAXES
TOXICITY SAMPLE SHIPPING-WRRF
UB DEPOSIT REFUNDS
RESERVE POSTAGE-BUS OFF
FLOW METER BODY-GRIT WASHER
MDT DATA SERVICES-PD
VISION-PRE-TAX
36' STEEL DOORS-SPORTSMANS
LED AMBER TRAFFIC LIGHT

$ 29,243.04
$
530.25
$ 1,137.65
$
381.93
$
41.00
$
199.75
$ 4,171.76
$ 2,250.58
$ 1,550.00
$ 18,552.71
$ 1,505.00
$
696.36
$
477.00
$ 49,900.00
$ 10,213.44
$
40.00
$
44.20
$ 1,600.00
$ 7,299.03
$
13.43
$
127.26
$ 1,000.00
$
600.16
$
60.06
$
526.69
$ 11,321.00
$
326.99
TOTAL: $ 473,899.61

~ PROCLAMATION ~
WHEREAS,

Alzheimer’s Disease is the most common form of dementia, a
progressive and devastating affliction of the brain that slowly erodes a
person's memory, cognitive abilities, personality, and their capacity to
function independently, affecting over 6.9 million Americans; and

WHEREAS,

in Iowa, an estimated 62,000 people aged 65 and older are currently
living with Alzheimer’s Disease, and this number is projected to increase
as the population ages; and

WHEREAS,

Alzheimer’s disease is not a normal part of aging, and it impacts a
significant portion of our long-term care residents, with a majority of
people admitted to nursing homes suffering from Alzheimer’s or a related
dementia; and

WHEREAS,

a person diagnosed with Alzheimer’s Disease may live for many years
from the onset of symptoms, requiring continuous and often escalating
care, with the annual cost of care for all people living with dementia
projected to reach approximately $360 billion nationally in 2024; and

WHEREAS,

nearly 100,000 dedicated family members and friends in Iowa provide an
estimated 125 million hours of unpaid care for loved ones with
Alzheimer’s, a tireless effort valued at billions of dollars, underscoring the
profound personal and financial burden of the disease; and

WHEREAS,

Iowa remains a vital center for research and innovation into the cause,
care, and potential prevention and cure of Alzheimer’s Disease, striving
to provide families with the knowledge and tools to effectively cope with
this illness;

WHEREAS,

Iowans continue to take a positive and active stance against this disease,
supported by the Alzheimer’s Association Iowa Chapter and its network
of local support groups and resources, which provide essential care,
support, and education to victims and families across the state.

NOW, THEREFORE, I, Dean Andrews, Mayor of Charles City, Iowa do hereby proclaim the month
of November, 2026, as ALZHEIMER’S DISEASE AWARENESS
MONTH in Charles City. As the Mayor, I call upon all citizens,
government agencies, public and private institutions, businesses, and
schools in Charles City to observe this month with appropriate activities
and ceremonies to enhance public awareness and support for those
affected by Alzheimer's Disease.
In Testimony Whereof, I have hereunto subscribed my name this 2nd day of November, 2026.
_______________________________________
Dean Andrews, Mayor

MEETING DATE: 11/02/2026

AGENDA ITEM SUMMARY
Subject:

Public Hearing and Resolution No. 150-26 – Approving Offer to Buy
for Conveyance of City-Owned Real Estate to Joseph R. Hull

__________________________________________________________________________
Background Summary:
Joseph R. Hull has requested to purchase certain City-owned real estate located in
Block 18 of Oak Park Addition, including several lots and a portion of a platted alleyway.
The City Council previously approved Ordinance No. 1205 vacating the portion of
the alleyway associated with the proposed conveyance. A public hearing was originally
scheduled for October 19, 2026, and was subsequently rescheduled to November 2, 2026,
to allow for proper public notification.
An Offer to Buy has been prepared for the sale of the property to Joseph R. Hull for
$3,000. As part of the agreement, the City will retain a utility easement within the vacated
alleyway for existing public and private utilities. Mr. Hull will also provide the City with a
separate 15-foot-wide utility easement through Lots 9 and 12 for existing utilities.
The property will be conveyed by Municipal Quit Claim Deed, subject to the terms
and conditions outlined in the Offer to Buy. Closing is anticipated on or before November
30, 2026, unless otherwise agreed upon by the parties.
Staff Recommendation:
Following the public hearing, staff recommends approval of Resolution No. 150-26,
approving the Offer to Buy for the conveyance of City-owned real estate to Joseph R. Hull
and authorizing the Mayor and City Clerk to execute the necessary documents to complete
the transaction.

NOTICE OF PUBLIC HEARING
ON THE PROPOSAL OF THE CITY OF CHARLES CITY, IOWA
TO CONVEY REAL PROPERTY TO JOSEPH R. HULL
YOU ARE HEREBY NOTIFIED that a public hearing on the proposal of the City of
Charles City, Iowa, to convey the following-described real property:
1. That portion of the platted alleyway described as follows: Beginning at the Northeast
corner of Lot Eleven (11), Block Eighteen (18), Oak Pak Addition to Charles City, Iowa,
thence running westerly along the northern boundaries of Lots Twelve (12), Thirteen
(13), Fourteen (14), Fifteen (15), and Sixteen (16), to the Northwest Corner of Lot
Sixteen (16), thence North to the Southwest corner of Lot Five (5), thence running
easterly along the southern boundaries of Lots Five (5), Six (6), Seven (7), Eight (8), Nine
(9), and Ten (10), to the Southeast corner of Lot Ten (10), thence south to the point of
beginning, all in Block Eighteen (18), Oak Park Additon to Charles City, Iowa
AND
2. Lots Five (5), Six (6), Twelve (12), Thirteen (13), Fourteen (14), Fifteen (15), and Sixteen
(16), Block Eighteen (18), Oak Pak Addition to Charles City, Iowa
(“the Property”)
to Joseph R. Hull will be held at Charles City City Hall at 900 Clark Street, Charles City, Iowa at
6:00 p.m. on the 2nd day of November, 2026. You are further notified that the City Council
thereafter intends to convey the Property to Joseph R. Hull for good and valuable consideration
following public hearing and final passage of an ordinance vacating the above-described
alleyway.
Written objections or comments may be filed with the City Clerk at the above address prior to
the time of hearing, and oral and written objections or comments will be received at the time of
hearing.
After the public hearing, the City of Charles City may make a final determination to accept or
reject the proposal as submitted, or upon condition that certain terms be changed, or the City of
Charles City may defer action on any or all of the proposals until a subsequent meeting.

__________________________________
Brittney Lentz, City Clerk

OFFER TO BUY REAL ESTATE AND ACCEPTANCE
TO: City of Charles City, Iowa (SELLER)
The undersigned BUYER hereby offers to buy and the undersigned SELLER by its
acceptance agrees to sell the real property situated in Charles City Floyd County, Iowa, legally
described as:
1. That portion of the platted alleyway described as follows: Beginning at the Northeast
corner of Lot Eleven (11), Block Eighteen (18), Oak Pak Addition to Charles City, Iowa,
thence running westerly along the northern boundaries of Lots Twelve (12), Thirteen
(13), Fourteen (14), Fifteen (15), and Sixteen (16), to the Northwest Corner of Lot
Sixteen (16), thence North to the Southwest corner of Lot Five (5), thence running
easterly along the southern boundaries of Lots Five (5), Six (6), Seven (7), Eight (8), Nine
(9), and Ten (10), to the Southeast corner of Lot Ten (10), thence south to the point of
beginning, all in Block Eighteen (18), Oak Park Additon to Charles City, Iowa
AND
2. Lots Five (5), Six (6), Twelve (12), Thirteen (13), Fourteen (14), Fifteen (15), and Sixteen
(16), Block Eighteen (18), Oak Pak Addition to Charles City, Iowa
together with any easements and appurtenant servient estates, but subject to any reasonable
easements of record, and zoning restrictions, herein referred to as the "Property," upon the
following terms and conditions provided BUYER, on possession, is permitted to use the Property
for any use permitted by applicable laws and ordinances.
1. PURCHASE PRICE. The Purchase Price shall be $3,000.00 and BUYER shall pay
the full purchase price in cash, certified funds, or wire transfer at the time of closing with
adjustment for closing costs to be added or deducted from this amount.
2. REAL ESTATE TAXES. There will be no proration of real estate taxes for the current
fiscal year. BUYERS will be solely responsible for all taxes due and payable September of 2027
and thereafter.
3. SPECIAL ASSESSMENTS.
A. SELLER shall pay in full all special assessments
which are a lien on the Property as of the date of acceptance.
B. BUYER shall pay all other special assessments.
4. RISK OF LOSS AND INSURANCE. SELLER shall bear the risk of loss or damage
to the Property prior to closing or possession, whichever first occurs.
5. POSSESSION AND CLOSING. Closing shall occur on or before November 30,
2026, unless otherwise mutually agreed upon by the parties. SELLER agrees to permit BUYER
to inspect the Property within 72 hours prior to closing to assure that the premises are in the
1

condition required by this Agreement. This transaction shall be considered closed upon the filing
of title transfer documents and receipt of all funds then due at closing from BUYER under the
Agreement.
6. FIXTURES. Included with the Property shall be all fixtures that integrally belong to,
are specifically adapted to or are a part of the real estate, whether attached or detached.
7. CONDITION OF PROPERTY. BUYER is purchasing the Property in its “AS IS”
existing condition. Buyer acknowledges that Seller has made no representations or warranties,
express or implied, as to the condition of the property or as to value, fitness for use, state of title,
or environmental matters, and Buyer hereby waives any claims based on the condition of the
property and releases and discharges the Seller and its employees, officers, and agents from any
such claims, liabilities, and causes of action.
8. ABSTRACT AND TITLE. SELLER is not required to provide an abstract of title to
the Property and does not make any representations or warranties as to the state of title to the
Property.
Buyer may, at Buyer’s expense, obtain an abstract of title to the Property continued
through the date of acceptance of this Agreement, and deliver it to BUYER's attorney for
examination prior to closing. If closing is delayed due to SELLER's inability to provide
marketable title, this Agreement shall continue in force and effect until either party rescinds the
Agreement after giving ten days written notice to the other party.
9. DEED. Upon payment of the purchase price, SELLER shall convey the Property to
BUYER by Municipal “Quit Claim” Deed.
10. REMEDIES OF THE PARTIES.
A. If BUYER fails to timely perform this
Agreement, SELLERS may forfeit it as provided in the Iowa Code (Chapter 656), and all
payments made shall be forfeited; or, at SELLERS' option, upon thirty days written notice of
intention to accelerate the payment of the entire balance because of BUYER'S default (during
which thirty days the default is not corrected), SELLERS may declare the entire balance
immediately due and payable. Thereafter this agreement may be foreclosed in equity and the
Court may appoint a receiver.
B. If SELLERS fail to timely perform this Agreement, BUYER have the right to have all
payments made returned to them.
C. BUYER and SELLERS are also entitled to utilize any and all other remedies or
actions at law or in equity available to them and shall be entitled to obtain judgment for costs and
attorney fees as permitted by law.
11. NOTICE. Any notice under this Agreement shall be in writing and be deemed
served when it is delivered by personal delivery or by certified mail return receipt requested,
addressed to the parties at the address given below.
12. CERTIFICATION. Buyer and Sellers each certify that they are not acting, directly or
2

indirectly, for or on behalf of any person, group, entity or nation named by any Executive Order
or the United States Treasury Department as a terrorist, “Specially Designated National and
Blocked Person” or any other banned or blocked person, entity, nation or transaction pursuant to
any law, order, rule or regulation that is enforced or administered by the Office of Foreign Assets
Control; and are not engaged in this transaction, directly or indirectly on behalf of, any such
person, group, entity or nation. Each party hereby agrees to defend, indemnify and hold
harmless the other party from and against any and all claims, damages, losses, risks, liabilities
and expenses (including attorney’s fees and costs) arising from or related to my breach of the
foregoing certification.
13. GENERAL PROVISIONS. In the performance of each part of this Agreement, time
shall be of the essence. Failure to promptly assert rights herein shall not, however, be a waiver of
such rights or a waiver of any existing or subsequent default. This Agreement shall apply to and
bind the successors in interest of the parties. This Agreement shall survive the closing. Paragraph
headings are for convenience of reference and shall not limit or affect the meaning of this
Agreement. Words and phrases herein shall be construed as in the singular or plural number, and
as masculine, feminine or neuter gender according to the context.
14. INSPECTION OF PRIVATE SEWAGE DISPOSAL SYSTEM. Seller represents
and warrants to Buyer that the Property is not served by a private sewage disposal system, and
there are no known private sewage disposal systems on the property.
15. ADDITIONAL PROVISIONS:
A. CONTINGENCY. Seller’s obligations under this Offer to Buy are contingent on the
approval of this Offer to Buy by the City Council of the City of Charles City, Iowa, and
after such notice and hearing required by law.
B. EASEMENTS. In conjunction with conveyance of the Property to the Buyer, the Seller
will retain an easement for utilities for the location and future repair, maintenance, and
replacement of public and private utilities located upon or under the alleyway described
in legal description for the Property. In addition, Buyer agrees to convey to the City (by
separate written agreement) a utility easement for an area fifteen (15) feet in width
through Lots 9 and 12 in the location depicted in Exhibit A (attached hereto and by
reference made a part hereof) upon such terms and conditions as are mutually agreeable
to the parties. The City’s obligations under this Agreement are conditioned upon Buyer
conveying said utility easement to the City in conjunction with closing.
C. CLOSING COSTS. Sellers are responsible for preparation of this Agreement, deed
preparation, and recording fees. Buyer is responsible for any fees associated with
abstracting, title examination, Buyer’s attorney fees, and inspection expenses.
D. REPRESENTATION. This agreement is prepared by the attorney for the Seller. Buyer
has been advised of this representation and have been informed of Buyer’s right to obtain
independent legal counsel to review the Agreement on their behalf. Buyer has either
obtained independent legal counsel or has intentionally declined to do so.
E. COUNTERPARTS. This Agreement may be executed in counterparts, each of which
shall be deemed an original. Signatures which have been photocopied, sent by facsimile,
or scanned and sent by electronic delivery shall have the same force and effect as original
3

signatures.

Dated __________________________
BUYER
_______________________________
Joseph R. Hull

SELLER
CITY OF CHARLES CITY
By: _______________________________
Dean Andrews, Mayor
ATTEST:
_________________________
Brittney Lentz, City Clerk

4

RESOLUTION NO. 150-26
RESOLUTION APPROVING OFFER TO BUY FOR THE CONVEYANCE OF REAL
ESTATE OWNED BY THE CITY OF CHARLES CITY, IOWA, TO JOSEPH R.
HULL
WHEREAS, the City of Charles City, Iowa (“the City”), has received a request from
Joseph R. Hull (“Hull”) to acquire certain real estate and public right of way owned by the City,
subject to approval by the Council and after public hearing; and
WHEREAS, the City of Charles City, Iowa, has held a public hearing on the 2nd day of
November, 2026, upon prior notice to the public as required by the Iowa Code, on the proposed
conveyance of the following-described property to Hull:
1.
That portion of the platted alleyway described as follows: Beginning at the
Northeast corner of Lot Eleven (11), Block Eighteen (18), Oak Pak Addition to Charles
City, Iowa, thence running westerly along the northern boundaries of Lots Twelve (12),
Thirteen (13), Fourteen (14), Fifteen (15), and Sixteen (16), to the Northwest Corner of
Lot Sixteen (16), thence North to the Southwest corner of Lot Five (5), thence running
easterly along the southern boundaries of Lots Five (5), Six (6), Seven (7), Eight (8), Nine
(9), and Ten (10), to the Southeast corner of Lot Ten (10), thence south to the point of
beginning, all in Block Eighteen (18), Oak Park Additon to Charles City, Iowa
AND
2.
Lots Five (5), Six (6), Twelve (12), Thirteen (13), Fourteen (14), Fifteen (15), and
Sixteen (16), Block Eighteen (18), Oak Pak Addition to Charles City, Iowa
(“the Property”)
WHEREAS, Hull has offered to acquire the Property for good and valuable consideration,
which consideration includes, but is not limited to, Hull’s obligations to provide the City with a
written easement for an existing utility line under and through Hull’s property adjoining the
Property; and
WHEREAS, the parties have prepared an Offer to Buy (“Agreement”) for the conveyance of
the above Property, which Agreement is on file in the office of the City Clerk; and
WHEREAS, the Agreement states that the Property will be conveyed to Hull following
approval and passage of an ordinance to vacate the alleyway as above described and satisfaction
of any conditions set forth in the Agreement; and
WHEREAS, it is in the best interests of the City to proceed with the sale of the Property
to Hull on the terms set forth in the Agreement and herein.
NOW, THEREFORE, BE IT RESOLVED:
1. That the Offer to Buy for the conveyance of the Property to Hull (subject to the
conditions and contingencies set forth therein) be and is hereby approved.
2. That the Mayor and City Clerk are authorized to execute (1) a Deed from the City for
the conveyance above identified, (2) an Easement Agreement with Hull conveying an
Easement to the City for existing City utilities, and (3) any ancillary documents
necessary for the transaction described in the Agreement.
3. Upon adoption and publication of the ordinance vacating the Property and upon proof
of receipt of consideration, the City Clerk is authorized and directed to forward the
original Deed, together with a certified copy of this resolution and of the affidavit of
publication of the notice of hearing to the Floyd County Recorder for the purpose of
causing said documents to be recorded.
Passed and approved this ______ day of ________________, 2026.
Council Member _________________________ moved adoption of the foregoing
Resolution; Council Member _________________________ seconded the motion to adopt. On
roll call, the voting was as follows:

-2-

Ayes: _________________________________________________
Nays: _________________________________________________

____________________________________
Dean Andrews, Mayor
Attest:
___________________________________
Brittney Lentz, City Clerk

MEETING DATE: November 2, 2026

AGENDA ITEM SUMMARY
Subject: 2026 Fire Station Roof Project – Public Hearing, Approval of Final
Plans, Specs, Contract, Bid Results & Consideration of Award.
_____________________________________________________________________
Summary:
The City Engineer and the Fire Chief have coordinated on the preparation of
plans and specifications for the re-roofing of the Charles City Fire Station at
704 South Grand Avenue.
On October 22nd, the City Engineer and Fire Chief received and opened the
bids for this project. Notice of the public hearing was published on October
20, 2026, with the hearing scheduled for November 2, 2026, to receive public
comments regarding the proposed project.
One (1) bid was received and is presented in your packet. After review of the
bids and discussion with City Staff, we are recommending awarding the
project to Mid-west Roofing Company from Mason City, Iowa.
The project is required to be completed by June 1, 2027. Following approval
of the award, the City Engineer will work with the contractor to obtain the
signed construction contract, performance bond, and certificate of
insurance, which will be presented for Council approval at a future meeting.
Staff Recommendation:
Staff recommends holding the public hearing, followed by approval of
Resolution No. 151-26 approving the final plans, specifications, and form of
contract for the 2026 Fire Station Roofing Project, and awarding the project
to Mid-west Roofing Company of Mason City, Iowa in the amount of
$69,675.00.

CITY OF CHARLES CITY
NOTICE OF PUBLIC HEARING ON PROPOSED PLANS, SPECIFICATIONS,
FORM OF CONTRACT, AND ESTIMATE OF COST FOR CONSTRUCTION
OF THE 2026 FIRE STATION RE-ROOFING PROJECT
Notice Is Hereby Given: That at 6:00 o’clock p.m., in the Council Chambers of City Hall, 900
Clark Street, Charles City, IA, on the 2nd day of November, 2026, the City Council of the
City of Charles City will hold a public hearing on the proposed plans, specifications, form
of contract and estimate of cost, as well as acting on the proposals received for said
improvements.
At said hearing any interested person may file written objections or comments and may be
heard orally with respect to the subject matters of the hearing.
Published upon order of the City Council of the City of Charles City, Iowa.
CITY OF CHARLES CITY, IOWA
Attest: Brittney Lentz, City Clerk

CONTRACT DOCUMENTS
FOR
2026 FIRE STATION REROOFING PROJECT
CHARLES CITY, IOWA
2026

Prepared for

City of Charles City

Prepared By:
Crawford Engineering & Surveying, Inc.
118 3rd Avenue NE
Independence, Iowa 50644

CHARLES CITY
CITY OFFICIALS

Mayor

Dean Andrews

City Council:

Phillip Knighten
Patrick Lumley
Krista Noah
Jeff Otto
Phoebe Pittman

City Administrator:

Tyler Trout

City Attorney:

Brad Sloter

City Clerk/Finance Officer

Brittney Lentz

City Engineer

Mark A. Crawford, P.E., L.S.I.

Fire Chief

Sam. D. Deverell

TABLE OF CONTENTS
Page
Title Sheet ...............................................................................................................

1

City Officials ............................................................................................................

2

Table of Contents ....................................................................................................

3

Notice of Public Hearing ...........................................................................................

4

Notice to Bidders………… ..........................................................................................

5-6

Instruction to Bidders .............................................................................................

7-9

Bid Bond…………………… ...........................................................................................

10-11

Proposal Form ..........................................................................................................

12-13

Contract ..................................................................................................................

14-15

Performance Bond ...................................................................................................

16-17

Special Provisions ....................................................................................................

18-19

Technical Specifications:
The SUDAS Standard Specifications (Latest Revision). The requirements contained
herein applying to the contract, and pertaining to the method and manner of performing
the work, or to the quantity and quality of the materials to be furnished under the
contract. The SUDAS Standard Specifications technical sections, Division 1 through
Division 11, are included by reference and are available online at:
http://www.iowasudas.org/manuals/manual.cfm?manual=specifications

NOTICE OF PUBLIC HEARING ON PROPOSED PLANS, SPECIFICATIONS,
FORM OF CONTRACT, AND ESTIMATE OF COST FOR CONSTRUCTION
OF THE 2026 FIRE STATION RE-ROOFING PROJECT
Notice Is Hereby Given: That at 6:00 o’clock p.m., at the City Council Chambers, Charles City, Iowa,
on the 2nd day of November, 2026, the City Council of the City of Charles City, Iowa, will hold a public
hearing on the proposed plans, specifications, form of contract and estimate of cost as well as acting
on the proposals received for said improvements.
At said hearing any interested person may file written objections or comments and may be heard
orally with respect to the subject matters of the hearing.
Published upon order of the City Council of the City of Charles City, Iowa.

CITY OF CHARLES CITY, IOWA
Attest:
/s/Brittney Lentz
City Clerk

Notice of Public Hearing
Page 4

NOTICE TO BIDDERS
Sealed bids will be received by the City of Charles City, Iowa, at City Hall, Charles City, Iowa,
until 2:00 o’clock PM on October 22, 2026, for the 2026 Fire Station Reroofing project. Bids received
after the deadline for submission of bids as stated herein shall not be considered and shall be returned
to the late bidder unopened.
Sealed proposals will be opened and bids tabulated at 2:00 PM on October 22, 2026, in the
office of the City Clerk, City Hall, Charles City, Iowa, for consideration by the City Council at its meeting
at 6:00 PM on November 2, 2026, at City Hall, Charles City, Iowa.
Electronic copies of the bidding documents are available by contacting the Charles City Fire
Department, [email protected], for information on electronic copies of the bidding
documents.
Contractors shall contact Sam Deverell, Charles City Fire Chief, at 641-257-6313 to gain
access into the Fire Station facility to review the site prior to submitting a bid.
By virtue of statutory authority, a preference will be given to products and provisions grown and coal
produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully required under
Iowa statutes.
In accordance with Iowa statutes, a resident bidder shall be allowed a preference as against
a nonresident bidder from a state or foreign country if that state or foreign country gives or requires
any preference to bidders from that state or foreign country, including but not limited to any
preference to bidders, the imposition of any type of labor force preference, or any other form of
preferential treatment to bidders or laborers from that state or foreign country. The preference
allowed shall be equal to the preference given or required by the state or foreign country in which the
nonresident bidder is a resident. In the instance of a resident labor force preference, a nonresident
bidder shall apply the same resident labor force preference to a public improvement in this state as
would be required in the construction of a public improvement by the state or foreign country in
which the nonresident bidder is a resident.
General Nature of the Public Improvement
2026 Fire Station Reroofing
Charles City, Iowa
The extent of the work involved is the furnishing of labor, equipment and new materials for the
construction of the Improvements. Approximate quantities for major construction items include the
following:
Description
Quantity
Reroofing Fire Station Building

Lump Sum

Each bidder shall accompany its bid with bid security as defined in Iowa Code Section 26.8, as
security that the successful bidder will enter into a contract for the work bid upon and will furnish after
the award of contract a corporate surety bond, in a form acceptable to the Jurisdiction, for the faithful
Notice to Bidders
Page 5

performance of the contract, in an amount equal to 100% of the amount of the contract. The bidder’s
security shall be in an amount equal to Five Percent (5%) of the total amount of the bid, as fixed in the
Instruction to Bidders and shall be in the form of a cashier’s check or a certified check drawn on an
FDIC insured bank in Iowa or on an FDIC insured bank chartered under the laws of the United States;
or a certified share draft drawn on a credit union in Iowa or chartered under the laws of the United
States; or a bid bond on the form provided in the contract documents with corporate surety satisfactory
to the Jurisdiction. The bid shall contain no condition except as provided in the specifications.
The City of Charles City, Iowa, reserves the right to defer acceptance of any bid for a period of
sixty (60) calendar days after receipt of bids and no bid may be withdrawn during this period.
Each successful bidder will be required to furnish a corporate surety bond in an amount equal
to 100% of its contract price. Said bond shall be issued by a responsible surety approved by the City
of Charles City, Iowa, and shall guarantee the faithful performance of the contract and the terms and
conditions therein contained and shall guarantee the prompt payment of all material and labor, and
protect and save harmless the City of Charles City, Iowa, from claims and damages of any kind caused
by the operations of the contract.
The City of Charles City, Iowa, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat.
252, 42U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of
Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally-assisted
programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders
that it will affirmatively insure that in any contract entered into pursuant to this advertisement, minority
business enterprises will be afforded full opportunity to submit bids in response to this invitation and
will not be discriminated against on the grounds of race, color, or national origin in consideration for
an award.
Work on the project will commence upon the issuance of a written notice to proceed.
Contractor shall fully complete the project by (no later than) June 1, 2027. Should the contractor fail
to complete the work in this time frame, liquidated damages of $200.00 per calendar day will be
assessed for work not completed within the designated contract term.
The City of Charles City, Iowa, does hereby reserve the right to reject any or all bids and to waive
informalities, and to enter into such contract, or contracts, as it shall deem to be in the best interest of
the jurisdiction.
This Notice is given by authority of the City of Charles City Iowa.
/s/ Tyler Trout, City Administrator

Notice to Bidders
Page 6

INSTRUCTION TO BIDDERS
Proposals
Proposals must be submitted on forms furnished by the Fire Chief and endorsed:
To:

City Council
Charles City, Iowa
Bid for 2026 Fire Station Re-Roofing Project

Proposals must be filled out with ink or typewriter, and without erasure, interlineation or
changes, and if not made in accordance with Information for Bidders, will be subject to rejection
as irregular, yet the Owner reserves the right to waive any irregularity.
It is expressly agreed that by submitting a proposal the bidder acknowledges that he has
examined the location or site of the proposed improvements and the plans and specifications
and accepts all the terms and conditions thereof.
Proposals will be made in the name of the principal, and if partnership, the names of all partners
shall be given. Exact post office address shall be given in all cases.
Telegraphic or facsimile proposals will not be considered, but modifications by telegraph or
facsimile of proposals already submitted will be considered if received prior to the time set for
the bid opening.
Award
The City Council will proceed without unnecessary delay to consider the proposals and reserves
the right to reject all bids, any unresponsive bid, or to waive any technicalities in bids received.
Time for Completion
The work shall be completed on or before May, 2027. Any extension of time shall be at the
discretion and express approval of the City Council.
Failure to Complete on Time
If the Contractor should fail to complete his contract within the date set for completion or the
date set for completion as extended by the City Council, he/she shall be held liable, as liquidated
damages, for a sum equal to two hundred dollars ($200) per day for each day after the time set
for completion.

Instruction to Bidders
Page 7

Return of Proposal Guaranty
Proposal guarantees of the lowest two or more bidders may be retained until a contract is
awarded or rejection made, but not to exceed forty-five (45) days after the opening of bids. Other
proposal guarantees not retained may be returned after the canvas and tabulation of bids is
completed.
Owner
Whenever the term “Owner” appears in these specifications, it shall mean the City of Charles
City, Iowa.
Fire Chief
Whenever the term “Fire Chief” appears in these specifications, it shall be understood to mean
the Charles City City Fire Chief, or duly authorized representative(s), such representatives acting
severally within the scope of the particular duties entrusted to them.
Drawings
The drawings which show the details of the work specified herein are designated the “Plans” and
form an integral part of the specifications and contract documents.
Payment and Contractor’s Responsibility
By the fourth (4th) of each month, the Contractor shall present to the Fire Chief a listing of
quantities completed during the previous month for the preparation of a monthly payment
request. Failure in submitting a quantity listing in a timely manner may delay payment to the
Contractor.
The Contractor should refer to the Notice to Bidders for the method of financing and work
progress payments. Payment will be made from cash on hand or from such other funds.
Product Names Stipulated
Catalog numbers and product names are given for identification purposes only and the
Contractor may use equivalent materials of other reputable manufacturers that are similar in
design and equal in performance subject to the approval of the Fire Chief.
Schedule of Work and Pre-Construction Conference
The Contractor to whom an award is made is expected to prepare a schedule of work for the Fire
Chief’s approval prior to the beginning of construction.

Instruction to Bidders
Page 8

The pre-construction conference shall be held on call by the Fire Chief and shall include
discussion of the schedule of work, safety, related responsibilities with utilities, and other
pertinent related items concerning the proposed construction. Representatives of the various
utility companies will be invited to the pre-construction conference to begin early coordination
and cooperation.
Bond and Insurance Requirements
The Contractor shall present the following documents before completion and signing of the
contract:
A.

Performance Bond equal to 100% of the contract amount.

B.

The Contractor shall file an insurance certificate verifying the insurance coverage’s
required in Section 1070 of the General Provisions and Covenants.

Sales Tax Form
All sales and use taxes associated with the project construction shall NOT be included in the
Contractor’s bid. No allowance shall be made over the contract sum for any tax claims. All
Contractors and approved Subcontractors will be provided a Sales Tax Exemption Certification
to purchase, or withdraw from inventory, materials furnished under this contract.
Plan Availability
Electronic copies of the bidding documents are available by contacting the Charles City Fire
Department, [email protected], for information on electronic copies of the bidding
documents.

Instruction to Bidders
Page 9

BID BOND
KNOW ALL BY THESE PRESENTS:
That we,
firmly bound unto
Obligee, (hereinafter referred to as “the Jurisdiction”), in the penal sum of

, as Principal, and
, as Surety, are held and
, as

dollars ($
), or _______ percent of the
amount bid in lawful money of the United States, for which payment said Principal and Surety bind
themselves, their heirs, executors, administrators, successors, and assigns jointly and severally, firmly by
these presents.
The condition of the above obligation is such that whereas the Principal has submitted to the Jurisdiction a
certain proposal, in a separate envelope, and hereby made a part hereof, to enter into a contract in writing,
for the following described improvements:
2026 Fire Station Reroofing Project
Charles City, Iowa
The Surety hereby stipulates and agrees that the obligations of said Surety and its bond shall be in no way
impaired or affected by any extension of the time within which the Jurisdiction may accept such bid or
execute such Contract; and said Surety does hereby waive notice of any such extension.
In the event that any actions or proceedings are initiated with respect to this Bond, the parties agree that
the venue thereof shall be Floyd County, State of Iowa. If legal action is required by the Jurisdiction against
the Surety or Principal to enforce the provisions of the bond or to collect the monetary obligation incurring
to the benefit of the Jurisdiction, the Surety or Principal agrees to pay the Jurisdiction all damages, costs,
and attorney fees incurred by enforcing any of the provisions of this Bond. All rights, powers, and remedies
of the Jurisdiction hereunder shall be cumulative and not alternative and shall be in addition to all rights,
powers and remedies given to the Jurisdiction, by law. The Jurisdiction may proceed against Surety for any
amount guaranteed hereunder whether action is brought against Principal or whether Principal is joined in
any such action or actions or not.
NOW, THEREFORE, if said proposal by the Principal be accepted, and the Principal shall enter into a contract
with Jurisdiction in accordance with the terms of such proposal, including the provision of insurance and of
a bond as may be specified in the contract documents, with good and sufficient surety for the faithful
performance of such contract, for the prompt payment of labor and material furnished in the prosecution
thereof, and for the maintenance of said improvements as may be required therein, then this obligation
shall become null and void; otherwise, the Principal shall pay to the Jurisdiction the full amount of the bid
bond, together with court costs, attorney’s fees, and any other expense of recovery.

Bid Bond
Page 10

Signed and sealed this

day of

, 20

SURETY:

.

PRINCIPAL:

Surety Company
By

Bidder
By

Signature Attorney-in-Fact/Officer

Signature

Printed Name of Attorney-in-Fact/Officer

Printed Name

Company Name

Title

Company Address

Address

City, State, Zip Code

City, State, Zip Code

Company Telephone Number

Telephone Number

NOTE: All signatures on this bid bond must be original signatures in ink; copies, facsimile, or electronic
signatures will not be accepted. This bond must be sealed with the Surety’s raised, embossing seal. The
Certificate or Power of Attorney accompanying this bond must be valid on its face and sealed with the
Surety’s raised, embossing seal.

Bid Bond
Page 11

PROPOSAL FORM
Proposal of

_____________________________________________________________
(Name of Bidder)

of________________________________________________________________________
(City)
(State)
To construct the 2026 Fire Station Reroofing Project.
(I) (We) hereby certify that (I am) (we are) the only person or persons interested in this proposal as
principals; that an examination has been made of the plans, specifications and contract forms,
including the supplemental requirements contained herein, and of the site of the work; (I) (we)
understand that all quantities of work, are to be performed at the unit prices or lump sums
stipulated herein; (I) (we) propose to furnish all necessary machinery, equipment, tools, labor, and
other means of construction and to furnish all materials specified, in the manner and the time
prescribed, and to do the work at the prices herein set out.
To do the work in accordance with the Plans, Special Conditions and Specifications.
To do all "extra work" which may be required to complete the work contemplated at unit prices or
lump sums to be agreed upon in writing prior to starting such work.
As an evidence of good faith in submitting this proposal, the undersigned encloses a bid security as
required by the Notice, which, in case he refuses or fails to accept an award and to enter into a
contract and file the required bonds within the prescribed time, shall be forfeited to the City of
Charles City, Iowa, as liquidated damages.
The undersigned agrees to execute the Standard Form of Contract upon written notice of
acceptance of the bid as accepted and give bond with good and sufficient surety or sureties and in
the required amounts within ten (10) days after the prescribed forms are presented for signature or
forfeit the bid security furnished herewith.
The undersigned understands that the breakdown of proposal items into various categories of work
is for the convenience of the Owner and work shall commence and be completed as stipulated in
the project’s Notice of Public Hearing.
Any Contractor who proposes any alteration of the plans in any respect from that shown shall
submit such proposal to the Engineer for approval at least ten days prior to the letting date.
The right is reserved, as the interest of the City of Charles City, Iowa, may require, to reject all bids,
any unresponsive bid and to waive technicalities in bids received.

Proposal
Page 12

The receipt of the following addenda is hereby acknowledged:
Addendum No.

Dated

___________________

__________________

___________________

__________________

___________________

__________________

The Contractor understands that this proposal is binding upon him/her for a period of thirty (30) days
from and after the opening of all bids for this proposed construction.
With the above understood, the undersigned proposes to furnish the materials, labor, machinery,
and equipment to construct the project items at the following prices:
Description

Unit

1. Reroof Fire Station Building

LS

Quantity

Unit Price
1

$____________

TOTAL BID

Dated this ____

day of ____________________

Total
$____________
$____________

, 2026.

_________________
By
Letting Date:
Letting Time:
Letting Place:

October 22, 2026
2:00 PM
Charles City City Hall
900 Clark Street
Charles City, Iowa 50616

Proposal
Page 13

________________

CONTRACT

This Contract, made as of the ______ day of _______________, 2026 by and between City of Charles
City, Iowa hereinafter called the Owner, and, __________________________, hereinafter called the
Contractor.
WITNESSETH:
That whereas the Owner intends to have completed 2026 Fire Station Reroofing Project hereinafter
called the Project, in accordance with the Bidding Documents prepared by the Charles City Fire
Chief.
Now, therefore, the Owner and Contractor for the considerations hereinafter set forth, agree as
follows:

1.
The Contractor agrees to furnish all the necessary labor, materials, equipment, tools and
services necessary to perform and complete in a workmanlike manner all work required for the
construction of the Project, in strict compliance with the Contract Documents.
2.
The Owner agrees to pay and the Contractor agrees to accept, in full payment for the
performance of this contract, the contract amount of:
___________________________________________Dollars ($____________) in accordance with the
provisions of the Contract Documents.
3.
This contract and all of the covenants hereof shall insure to the benefit of and be binding
upon the Owner and the Contractor respectively and his/her partners, successors, assigns and legal
representatives. Neither the Owner nor the Contractor shall have the right to assign, transfer or
sublet his interest or obligations hereunder without written consent of the other party.
4.
By virtue of statutory authority, preference will be given to Iowa domestic labor and products,
provisions and coal produced in the State of Iowa.

Contract
Page 14

5.
In WITNESS WHEREOF, the parties have made and executed this contract the day and year
first written.
___________________________________
Contractor
___________________________________
By
___________________________________
City
State
___________________________________
Mayor
Charles City,
City

ATTEST:

___________________________________
City Clerk

Contract
Page 15

Iowa
State

PERFORMANCE AND MAINTENANCE BOND
KNOW ALL MEN BY THESE PRESENTS, That we, the undersigned
__________________
(Hereinafter called the “Principal”)
_______
a

(Corporation)

(Partnership)

(Individual)

duly authorized by the law to do business as a Construction Contractor in the State of Iowa and
of
(hereinafter called the “Surety”) a Corporation duly authorized to do a Surety business under the
laws of the State of Iowa, are held and firmly bound unto
____________________
(hereinafter called the “Obligee,”) in the penal sum of _________________________________ Dollars
($___________), lawful money of the United States, for the payment of which well and truly to be made
unto said Obligee, we bind ourselves, our heirs, executors, administrators, successors and assigns,
jointly and severally, firmly by these presents, as follows:
The conditions of this obligation are such that, whereas on the
day of
,
2026, the said Principal entered into a written agreement with said Obligee for the construction of
2026 Fire Station Reroofing Project as set forth in detail in the Proposal, Plans, Specifications, and
other related contract documents referred to in said Agreement, all of which are hereby made a part
hereof as if written herein at length.
NOW, THEREFORE, if the said Principal shall well and truly perform and complete said project in
strict accordance with said agreement, Proposal, Plans, Specifications, Notice to Bidders, and
related documents shall comply with all the requirements of the Laws of the State of Iowa, shall pay
as they become due all just claims for work or requirements performed and materials furnished in
connection with said Agreement, and shall defend, indemnify and save harmless said Obligee,
against any and all liens, encumbrances, damages, claims demands, expenses, costs and charges
of every kind, including patent infringement claims arising out of or in relation to the performance of
said work and the provisions of said Agreement.
This obligation is made for the use of said Obligee and also for use and benefit of all persons who
may perform any work or labor or furnish any material in the execution of said Agreement.
The Principal and Sureties on this bond hereby agree to pay to all persons, firms, or corporations
having contracts directly with the principal or with subcontractors all just claims due them for labor
performed or materials furnished, in the performance of the contract on account of which this bond
is given when the same are not satisfied out of the portion of the contract price which the public
corporation retains until completion of the public improvement but the Principal and Sureties shall
not be liable to said persons, firms, or corporations unless the claims of said claimants against said
portion of the contract price shall have been established as by law.
Every Surety on this bond shall be deemed and held, any contract to the contrary notwithstanding,
to consent without notice:
1.
2.

To the extension of time to the Contractor in which to perform the contract.
To any change in the plans, specifications, or contract, when such change does not
involve an increase of more than twenty percent (20%) of the total contract
price, and shall be released only as to such excess increase.
Bond Form
Page 16

The said Surety, for value received, hereby stipulates and agrees that no change, extension of time,
alteration or addition to the terms of the Agreement or to the work to be performed thereunder or the
specifications accompanying the same, shall in anywise effect its obligation on this Bond, and it
does hereby waive notice of any such change, extension of time, alteration or addition to the terms
of the Agreement or to the work or to the specifications.
IN TESTIMONY WHEREOF, the parties hereunto have caused the execution hereof as of the
day of

, 2026.

(SEAL)
ATTEST:
Principal
By:
Title:
(SEAL)
ATTEST:
Surety
By:

Bond Form
Page 17

SPECIAL PROVISIONS
GENERAL
1.

Project Description and Locations

The project consists of reroofing the Charles City Fire Station building and miscellaneous related
work located 704 South Grand Avenue in Charles City, Iowa. The general description of the project
is:
Removal of existing ballast and membrane from the roof and parapet, removal and
replacement of any wet or damaged insulation, salvage and reuse metal coping and eve,
installation of new 60 mil EPDM Rubber Roofing System with full adherence, including up and
over parapet, complete seals around all roof penetrations, placement of ballast over new
membrane, and remove and replace existing gutters and make connections to the existing
downspouts. Proposal to include 15-year manufactures warranty.
2.

Items Incidental to the Project

Items indicated and not listed separately on the Proposal Form shall be included in the construction
as part of the Contractor’s responsibility at no additional cost to the Owner.
3.

Preconstruction Conference

Prior to commencing construction, a preconstruction conference will be held to work out the details
of accomplishment of the project. Items of consideration to be discussed at the preconstruction
conference include traffic control, construction scheduling, and any other items pertinent to
successful completion of the Project.
4.

Site Clean-up

The term Site Clean-up pertains to a systematic approach to remove waste, materials, and tools from
the construction site to promote safety, efficiency, and a clean working environment. The Fire Station
driveway and access points into the building shall be kept free of debris and waste that could cause
damage to vehicles and personnel.
5.

Precedence within the Specifications

Should any of the items of these Special Provisions conflict with any other items of the Contract
Documents, these Special Provisions shall govern.
6.

Specifications

All work shall be performed in accordance with manufacturers specifications and in accordance with
the current State of Iowa Building Code.

Special Provisions
Page 1

7.

Protection of Work and Property

The Contractor is responsible for job-site safety and for protection of workers and the public from
construction site hazards. The Contractor shall continuously maintain adequate protection of all
work from damage and shall protect the Owner’s property from injury of loss arising in connection
with the contract.
8.

Construction Site Safety

The Contractor is responsible for maintaining a safe construction work site and for complying with all
applicable local, State, and Federal health and safety requirements during the course of the
construction work. The methods, means, and techniques of the construction work are solely the
Contractor’s responsibility.
9.

Coordination with the Charles City Fire Department

The Contractor shall coordinate all operations with the Charles City Fire Chief and designated
representative to maintain unfettered access to and from the Fire Station building for all fire
apparatuses, emergency vehicles, and use of the building by Fire Department personnel during the
construction of this project. Scheduling and contacts shall be discussed at the time of the
preconstruction meeting.
9.

Measurement and Payment

No items shall be measured and paid for separately. Payment for all work shall be made on the basis
of and at the costs shown on the proposal form.

Special Provisions
Page 2

TABULATION OF BIDS
Letting Date: October 22, 2026 - 2:00 PM

Contractor's Name and Address

2026 Fire Station Re-Roofing Project
Charles City, Iowa
Certified Check or Bid Bond
No.
Description
1

Re-roof Fire Station

Mid-west Roofing Co.
Mason City, Iowa

Engineer's Estimate

Bid Bond
Unit Price
Total

Unit

Quantity

Unit Price

Total

Lump Sum

1

$ 80,000.00 $

80,000.00 $ 69,675.00 $

69,675.00

80,000.00

69,675.00

Total Amount of Base Bid

I hereby certify that this is a true tabulation of bids received on
October 22, 2026.

10/22/2026
________________________________ Date:____________________
Mark A. Crawford, PE
.
Iowa License No. 16505

$

$

RESOLUTION NO. 151-26

R ESOLUTI ON AP P R OVI NG FI NAL P LAN S, SP ECI FI CATI ONS, FOR M OF
CONTR ACT, AND ESTI M ATED COST, AN D AW AR DI NG CONTR ACT FOR
THE 2026 FI R E STATI ON R E-R OOFI NG P R OJECT
WHEREAS, the City of Charles City, Iowa, has determined that
improvements are necessary to re-roof the Charles City Fire Station located at
704 South Grand Avenue; and
WHEREAS, Crawford Engineering & Surveying, Inc. has prepared plans,
specifications, form of contract, and estimated cost for the 2026 Fire Station ReRoofing Project; and
WHEREAS, notice of public hearing on the proposed plans, specifications,
form of contract, and estimated cost was published on October 20, 2026, with
said hearing scheduled for November 2, 2026; and
WHEREAS, the City Council held the public hearing on November 2, 2026,
at which time interested persons were given the opportunity to be heard
regarding the proposed improvements; and
WHEREAS, sealed bids for the project were received and opened on
October 22, 2026, with one bid received from Mid-west Roofing Company of
Mason City, Iowa, in the amount of $69,675.00, compared to the Engineer's
estimate of $80,000.00; and
WHEREAS, the Engineer Mark Crawford has reviewed the bid and
determined it to be responsive and responsible, and recommends awarding the
contract to Mid-west Roofing Company in the amount of $69,675.00.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF CHARLES CITY, IOWA:
Section 1.
The final plans, specifications, form of contract, and
estimated cost for the 2026 Fire Station Re-Roofing Project
are hereby approved.
Section 2.
The bid submitted by Mid-west Roofing Company of Mason
City, Iowa, in the amount of $69,675.00 is hereby accepted,
and the contract for the 2026 Fire Station Re-Roofing Project
is hereby awarded to Mid-west Roofing Company in said
amount.
Section 3.
Engineer Crawford is hereby authorized to coordinate with
the contractor to obtain the executed construction contract,
required performance bond, and certificate of insurance,
which shall be presented to the City Council for approval at a
future meeting.
Section 4.
The project shall be completed no later than June 1, 2027,
in accordance with the project documents.
Passed and Approved this 2nd day of November, 2026.
COUNCIL MEMBER
Resolution;

moved for the adoption of the foregoing

COUNCIL MEMBER
the voting was as follows:

seconded the motion to adopt, and on roll call

AYES:

NAYS:

Dean Andrews, Mayor

Attest:

Brittney Lentz, City Clerk

_____

MEETING DATE: November 2, 2026

AGENDA ITEM SUMMARY
Subject: 2026 Lime Residual Disposal Project – Approval of
Construction Contract
______________________________________________________________________
Summary:
The city has completed numerous lime sludge cleanout projects in the last
ten years. In 2024, the North cell was completely cleaned out. The South
lagoon needs a complete removal to facilitate operations going forward. The
process to clean out the lime lagoons is a part of the water plant’s ongoing
maintenance plan.
The City Engineer prepared plans and specifications for the 2026 Lime
Residual Disposal Project (South lagoon). On October 13th, the City Engineer
and City Clerk received and opened the bids for this project. At the October
19, 2026 Council Meeting approved the award of the project to Midwest
Injection, Inc. from Cascade, Iowa.
Midwest Injection was notified of the acceptance of their bid and award of
the project. The City Engineer worked with Midwest to obtain signed copies
of the Construction Contract, Performance Bond, and Certificate of
Insurance. These items are presented here for approval.
Staff Recommendation:
Staff recommends approval of the Construction Contract, Bond, and
Insurance via Resolution No. 152-26.

DATE (MM/DD/YYYY)

CERTIFICATE OF LIABILITY INSURANCE

10/22/2026

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
CONTACT
Liz Martin
NAME:
PHONE
(A/C, No, Ext): 563-556-0272
E-MAIL
ADDRESS: [email protected]

PRODUCER

AssuredPartners Great Plains, LLC IA
501 Bell Street
P.O. Box 759
Dubuque IA 52001

FAX
(A/C, No): 563-639-1765

INSURER(S) AFFORDING COVERAGE

NAIC #

INSURER A : Admiral Insurance Company

MIDWINJ-01

INSURED

Midwest Injection, Inc.
1621 McCabe Lane
PO Box 141
Cascade IA 52033

INSURER B : Western National Mutual Insurance Company

24856
15377

INSURER C : Accident Fund Ins Co of America

10166

INSURER D :
INSURER E :
INSURER F :

CERTIFICATE NUMBER: 321080344

COVERAGES

REVISION NUMBER:

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR
LTR

A

ADDL SUBR
INSD WVD

TYPE OF INSURANCE

X

CLAIMS-MADE

X

POLICY NUMBER

FEIECC1071513

COMMERCIAL GENERAL LIABILITY

POLICY EFF
POLICY EXP
(MM/DD/YYYY) (MM/DD/YYYY)

10/21/2026

10/21/2027

OCCUR

GEN'L AGGREGATE LIMIT APPLIES PER:
PROPOLICY
LOC
JECT

LIMITS

EACH OCCURRENCE
DAMAGE TO RENTED
PREMISES (Ea occurrence)

$ 1,000,000

MED EXP (Any one person)

$ 10,000

PERSONAL & ADV INJURY

$ 1,000,000

GENERAL AGGREGATE

$ 2,000,000

PRODUCTS - COMP/OP AGG

$ 2,000,000
$

OTHER:
B

0001958241

AUTOMOBILE LIABILITY

X

ANY AUTO

X

OWNED
AUTOS ONLY
HIRED
AUTOS ONLY

$ 100,000

X

10/21/2026

10/21/2027

SCHEDULED
AUTOS
NON-OWNED
AUTOS ONLY

COMBINED SINGLE LIMIT
(Ea accident)
BODILY INJURY (Per person)

$ 1,000,000
$

BODILY INJURY (Per accident) $
PROPERTY DAMAGE
(Per accident)

$
$

A

UMBRELLA LIAB

X
C

A

EXCESS LIAB

X

FEIEXS2187911

OCCUR

10/21/2026

10/21/2027

CLAIMS-MADE

X RETENTION $
DED
0
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY
ANYPROPRIETOR/PARTNER/EXECUTIVE
OFFICER/MEMBER EXCLUDED?
(Mandatory in NH)
If yes, describe under
DESCRIPTION OF OPERATIONS below
Pollution Liability

EACH OCCURRENCE

$ 5,000,000

AGGREGATE

$ 5,000,000
$

WCP100099322

10/21/2026

10/21/2027

X

Y/N

PER
STATUTE

OTHER

E.L. EACH ACCIDENT

N/A

$ 1,000,000

E.L. DISEASE - EA EMPLOYEE $ 1,000,000
E.L. DISEASE - POLICY LIMIT

FEIECC1071513

10/21/2026

10/21/2027

Each Occurrence
Aggregate

$ 1,000,000

1,000,000
1,000,000

DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)

2026 Lime Residual Removal Project, Charles City, Iowa
Charles City is listed as additional insured on the General Liability.

CERTIFICATE HOLDER

City of Charles City
900 Clark Street
Charles City IA 50616

ACORD 25 (2016/03)

CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORIZED REPRESENTATIVE

© 1988-2015 ACORD CORPORATION. All rights reserved.
The ACORD name and logo are registered marks of ACORD

RESOLUTION NO. 152-26

RESOLUTION APPROVING THE CONSTRUCTION CONTRACT, PERFORMANCE
AND MAINTENANCE BOND, AND CERTIFICATE OF INSURANCE FOR THE 2026
LIME RESIDUAL REMOVAL PROJECT
WHEREAS, the City of Charles City, Iowa, has determined the need for the
2026 Lime Residual Disposal Project to remove lime residuals from the south
lagoon as part of the Water Treatment Plant's ongoing maintenance plan; and
WHEREAS, the Engineer Crawford prepared plans and specifications for
said project, and bids were received and opened on October 13, 2026; and
WHEREAS, the City Council awarded the project to Midwest Injection, Inc.
of Cascade, Iowa, on October 19, 2026; and
WHEREAS, Midwest Injection, Inc. has submitted an executed
Construction Contract in the amount of $182,850.00, a Performance and
Maintenance Bond issued by Granite Re, Inc. in the amount of $182,850.00, and
a Certificate of Insurance for the project; and
WHEREAS, said documents have been presented to the City Council for
approval.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF CHARLES CITY, IOWA:
That the Construction Contract, Performance and Maintenance Bond, and
Certificate of Insurance submitted by Midwest Injection, Inc. for the 2026
Lime Residual Disposal Project are hereby approved, and the Mayor and
City Clerk are authorized to execute the necessary contract documents on
behalf of the City.
Passed and approved this 2nd day of November, 2026.
COUNCIL MEMBER
Resolution;

moved for the adoption of the foregoing

COUNCIL MEMBER
the voting was as follows:

seconded the motion to adopt, and on roll call

AYES:
NAYS:

Dean Andrews, Mayor

Attest:

Brittney Lentz, City Clerk

_____

MEETING DATE: 28 October 2026

AGENDA ITEM SUMMARY
Subject: Contract for body and fleet cameras
____________________________________________________________________

Background Summary: Chief Anderson
I recommend that we move forward with Quote C. With the current state of our
body camera program, officers are constantly concerned whether the cameras
function and record. This puts the public and our officers at a great risk. Each
encounter we have could be the one in which camera footage is paramount and
we may not have it.

5-year

10-year

Sign by Nov 30

Sign by Dec 31

discounted

standard

Quote A

Quote B

$39,273.71 per year

$45,596.61 per year

Total $196,592.20

Total $227,840.20

Q-971591-46310JH

Q-969531-46310JH

Quote C

Quote D

$45,507.95 per year

$50,003.10 per year

Total $455,079.54

Total $500,031.04

Q-971596-46310JH

Q-972370-46310JH

CITY OF CHARLES CITY

Axon Enterprise, Inc.
17800 N 85th St
Scottsdale, Arizona 85255
United States
VAT: 86-0741227
Domestic:(800) 978-2737
International:

Q-971596-46322JH
Issued: 10/27/2026
Quote Expiration: 11/30/2026
Estimated Contract Start Date: 01/01/2027
Account Number: 156528
Payment Terms: N30
Mode of Delivery: AUTO-GND
Credit/Debit Amount: $0.00

SHIP TO

BILL TO

Charles City Police Dept. - IA
105 Milwaukee Mall
Charles City,
IA
50616-2229
USA

Charles City Police Dept. - IA
105 Milwaukee Mall
Charles City
IA
50616-2229
USA
Email:

Quote Summary

SALES REPRESENTATIVE

PRIMARY CONTACT

Jonathan Hoebing
Phone:
Email: [email protected]
Fax:

Hugh Anderson
Phone: 641-257-6303
Email: [email protected]
Fax:

Discount Summary

Program Length

120 Months

Average Savings Per Year

TOTAL COST
ESTIMATED TOTAL W/ TAX

$455,079.54
$455,079.54

TOTAL SAVINGS

Page 1

$21,570.61
$215,706.05

Q-971596-46322JH

Payment Summary
Date

Subtotal

Tax

Total

Jan 2027
Jan 2028
Jan 2029
Jan 2030
Jan 2031
Jan 2032
Jan 2033
Jan 2034
Jan 2035
Jan 2036

$45,507.99
$45,507.95
$45,507.95
$45,507.95
$45,507.95
$45,507.95
$45,507.95
$45,507.95
$45,507.95
$45,507.95

$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00

$45,507.99
$45,507.95
$45,507.95
$45,507.95
$45,507.95
$45,507.95
$45,507.95
$45,507.95
$45,507.95
$45,507.95

Total

$455,079.54

$0.00

$455,079.54

Page 2

Q-971596-46322JH

Quote Unbundled Price:
Quote List Price:
Quote Subtotal:

$670,785.00
$584,623.80
$455,079.54

Pricing
All deliverables are detailed in Delivery Schedules section lower in proposal
Item

Description

Qty

Term

Unbundled

List Price

Body Worn Camera Unlimited with TAP 10Yr Bundle
Fleet 3 Basic + TAP 10 Year

16
7

120
120

$153.87
$201.93

$110.46
$198.58

Geotab - Telematics T-Harness
Geotab - Telematics Dongle - USA VZW
Axon Body 4 Multi-Bay Dock Bundle
Axon Body 4 Connected Hardware Bundle

7
7
2
16

1
1

$40.00
$110.00
$1,638.90
$1,049.00

Axon AI Assistant
Axon Evidence - Redaction Assistant User License
Geotab Telematics Service - 5 Year
Axon Auto-Transcribe - Unlimited Service
Pro License Bundle

16
16
7
16
1

120
120
120
120
120

PSO Virtual Training

1

1

Net Price

Subtotal

Tax

Total

$196,177.14
$153,115.20

$0.00
$0.00

$196,177.14
$153,115.20

$0.00
$0.00
$0.00
$0.00

$0.00
$0.00
$0.00
$0.00

$0.00
$0.00
$0.00
$0.00

$0.00
$0.00
$0.00
$0.00

$36.35
$12.12
$29.00
$30.29
$54.52

$0.00
$12.12
$29.00
$30.29
$0.00

$0.00
$23,270.40
$24,360.00
$58,156.80
$0.00

$0.00
$0.00
$0.00
$0.00
$0.00

$0.00
$23,270.40
$24,360.00
$58,156.80
$0.00

$2,500.00

$0.00

$0.00
$455,079.54

$0.00
$0.00

$0.00
$455,079.54

Program
BWCUwTAP10Yr
Fleet3B+TAP10Yr

$102.18
$182.28

A la Carte Hardware
101753
101604
H00002
HWCNAB4

A la Carte Software
102011
73478
101601
85760
ProLicense

A la Carte Services
102531
Total

Delivery Schedule
Hardware
Bundle

Item

Description

QTY

Shipping Location

Estimated Delivery Date

Axon Body 4 Connected Hardware Bundle
Axon Body 4 Connected Hardware Bundle
Axon Body 4 Connected Hardware Bundle
Axon Body 4 Connected Hardware Bundle
Axon Body 4 Multi-Bay Dock Bundle
Axon Body 4 Multi-Bay Dock Bundle
Axon Body 4 Multi-Bay Dock Bundle
Fleet 3 Basic + TAP 10 Year
Fleet 3 Basic + TAP 10 Year
Fleet 3 Basic + TAP 10 Year
Fleet 3 Basic + TAP 10 Year
A la Carte
A la Carte
Body Worn Camera Unlimited with TAP 10Yr Bundle
Body Worn Camera Unlimited with TAP 10Yr Bundle

100147
100466
100775
74028
100206
70033
71019
101924
103346
70112
72036
101604
101753
73309
73689

Axon Body 4 - Camera - First Responder Black Rapidlock US
Axon Body 4 - Cable - USB-C to USB-C
Axon Body 4 - Magnetic Disconnect Cable
Axon Body - Mount - Wing Clip Rapidlock
Axon Body 4 - Dock - Eight-Bay
Axon Body - Dock Wall Mount - Bracket Assembly
Axon Body - Dock Powercord - North America
Axon Fleet - Taoglas Ant - 7-in-1 4Cell 2WIFI 1GNSS Int
Axon Fleet - Ericsson R980-5GD-A+5Yr Netcloud
Axon Signal Vehicle
Axon Fleet 3 - Standard 2 Camera Kit
Geotab - Telematics Dongle - USA VZW
Geotab - Telematics T-Harness
Axon Body - TAP Refresh 1 - Camera
Axon Body - TAP Refresh 1 - Dock Multi-Bay

16
18
18
18
2
2
2
7
7
7
7
7
7
16
2

1
1
1
1
1
1
1
1
1
1
1
1
1
1
1

12/01/2026
12/01/2026
12/01/2026
12/01/2026
12/01/2026
12/01/2026
12/01/2026
12/01/2026
12/01/2026
12/01/2026
12/01/2026
12/01/2026
12/01/2026
06/01/2029
06/01/2029

Page 3

Q-971596-46322JH

Hardware
Bundle

Item

Description

QTY

Shipping Location

Estimated Delivery Date

Body Worn Camera Unlimited with TAP 10Yr Bundle
Body Worn Camera Unlimited with TAP 10Yr Bundle
Fleet 3 Basic + TAP 10 Year
Body Worn Camera Unlimited with TAP 10Yr Bundle
Body Worn Camera Unlimited with TAP 10Yr Bundle
Fleet 3 Basic + TAP 10 Year
Body Worn Camera Unlimited with TAP 10Yr Bundle
Body Worn Camera Unlimited with TAP 10Yr Bundle

73310
73688
72040
73345
73347
100092
73346
73348

Axon Body - TAP Refresh 2 - Camera
Axon Body - TAP Refresh 2 - Dock Multi-Bay
Axon Fleet - TAP Refresh 1 - 2 Camera Kit
Axon Body - TAP Refresh 3 - Camera
Axon Body - TAP Refresh 3 - Dock Multi-Bay
Axon Fleet - TAP Refresh 2 - 2 Camera Kit
Axon Body - TAP Refresh 4 - Camera
Axon Body - TAP Refresh 4 - Dock Multi-Bay

16
2
7
16
2
7
16
2

1
1
1
1
1
1
1
1

12/01/2031
12/01/2031
12/01/2031
06/01/2034
06/01/2034
12/01/2036
12/31/2036
12/31/2036

Bundle

Item

Description

QTY

Estimated Start Date

Estimated End Date

Body Worn Camera Unlimited with TAP 10Yr Bundle
Body Worn Camera Unlimited with TAP 10Yr Bundle
Fleet 3 Basic + TAP 10 Year
Fleet 3 Basic + TAP 10 Year
Pro License Bundle
Pro License Bundle
A la Carte
A la Carte
A la Carte
A la Carte

73686
73746
80400
80410
73683
73746
101601
102011
73478
85760

Axon Evidence - Storage - Axon Device Unlimited
Axon Evidence - License - Pro
Axon Evidence - Fleet Vehicle License
Axon Evidence - Storage - Fleet 1 Camera Unlimited
Axon Evidence - Storage - 10GB A La Carte
Axon Evidence - License - Pro
Geotab Telematics Service - 5 Year
Axon AI Assistant
Axon Evidence - Redaction Assistant User License
Axon Auto-Transcribe - Unlimited Service

16
16
7
14
3
1
7
16
16
16

01/01/2027
01/01/2027
01/01/2027
01/01/2027
01/01/2027
01/01/2027
01/01/2027
01/01/2027
01/01/2027
01/01/2027

12/31/2036
12/31/2036
12/31/2036
12/31/2036
12/31/2036
12/31/2036
12/31/2036
12/31/2036
12/31/2036
12/31/2036

Bundle

Item

Description

Fleet 3 Basic + TAP 10 Year
Fleet 3 Basic + TAP 10 Year
Fleet 3 Basic + TAP 10 Year
A la Carte

100738
73391
73392
102531

Axon Fleet 3 - SIM Insertion - VZW 4FF
Axon Fleet 3 - Deployment Per Vehicle - Not Oversized
Axon Fleet 3 - Installation - Upgrade (Per Vehicle)
PSO Virtual Training

Bundle

Item

Description

QTY

Estimated Start Date

Estimated End Date

Body Worn Camera Unlimited with TAP 10Yr Bundle
Body Worn Camera Unlimited with TAP 10Yr Bundle
Fleet 3 Basic + TAP 10 Year
Fleet 3 Basic + TAP 10 Year

80464
80465
80379
80495

Axon Body - TAP Warranty - Camera
Axon Body - TAP Warranty - Multi-Bay Dock
Axon Signal - Ext Warranty - Signal Vehicle
Axon Fleet 3 - Ext Warranty - 2 Camera Kit

16
2
7
7

12/01/2027
12/01/2027
12/01/2027
12/01/2027

12/31/2036
12/31/2036
12/31/2036
12/31/2036

Software

Services
QTY
7
7
7
1

Warranties

Page 4

Q-971596-46322JH

Shipping Locations
Location Number

Street

City

1

105 Milwaukee Mall

Charles City

State

Zip

Country

IA

50616-2229

USA

Payment Details
Jan 2027
Invoice Plan

Item

Description

Qty

Subtotal

Tax

Total

Annual Payment 1
Annual Payment 1
Annual Payment 1
Annual Payment 1
Annual Payment 1
Annual Payment 1
Annual Payment 1
Annual Payment 1
Annual Payment 1
Annual Payment 1
Annual Payment 1
Annual Payment 1

101601
101604
101753
102011
102531
73478
85760
BWCUwTAP10Yr
Fleet3B+TAP10Yr
H00002
HWCNAB4
ProLicense

Geotab Telematics Service - 5 Year
Geotab - Telematics Dongle - USA VZW
Geotab - Telematics T-Harness
Axon AI Assistant
PSO Virtual Training
Axon Evidence - Redaction Assistant User License
Axon Auto-Transcribe - Unlimited Service
Body Worn Camera Unlimited with TAP 10Yr Bundle
Fleet 3 Basic + TAP 10 Year
Axon Body 4 Multi-Bay Dock Bundle
Axon Body 4 Connected Hardware Bundle
Pro License Bundle

7
7
7
16
1
16
16
16
7
2
16
1

$2,436.00
$0.00
$0.00
$0.00
$0.00
$2,327.04
$5,815.68
$19,617.75
$15,311.52
$0.00
$0.00
$0.00

$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00

$2,436.00
$0.00
$0.00
$0.00
$0.00
$2,327.04
$5,815.68
$19,617.75
$15,311.52
$0.00
$0.00
$0.00

$45,507.99

$0.00

$45,507.99

Total

Jan 2028
Invoice Plan

Item

Description

Qty

Subtotal

Tax

Total

Annual Payment 2
Annual Payment 2
Annual Payment 2
Annual Payment 2
Annual Payment 2
Annual Payment 2
Annual Payment 2
Annual Payment 2
Annual Payment 2

101601
101604
101753
102011
73478
85760
BWCUwTAP10Yr
Fleet3B+TAP10Yr
ProLicense

Geotab Telematics Service - 5 Year
Geotab - Telematics Dongle - USA VZW
Geotab - Telematics T-Harness
Axon AI Assistant
Axon Evidence - Redaction Assistant User License
Axon Auto-Transcribe - Unlimited Service
Body Worn Camera Unlimited with TAP 10Yr Bundle
Fleet 3 Basic + TAP 10 Year
Pro License Bundle

7
7
7
16
16
16
16
7
1

$2,436.00
$0.00
$0.00
$0.00
$2,327.04
$5,815.68
$19,617.72
$15,311.51
$0.00

$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00

$2,436.00
$0.00
$0.00
$0.00
$2,327.04
$5,815.68
$19,617.72
$15,311.51
$0.00

$45,507.95

$0.00

$45,507.95

Total

Jan 2029
Invoice Plan

Item

Description

Qty

Subtotal

Tax

Total

Annual Payment 3
Annual Payment 3
Annual Payment 3
Annual Payment 3
Annual Payment 3
Annual Payment 3
Annual Payment 3
Annual Payment 3
Annual Payment 3

101601
101604
101753
102011
73478
85760
BWCUwTAP10Yr
Fleet3B+TAP10Yr
ProLicense

Geotab Telematics Service - 5 Year
Geotab - Telematics Dongle - USA VZW
Geotab - Telematics T-Harness
Axon AI Assistant
Axon Evidence - Redaction Assistant User License
Axon Auto-Transcribe - Unlimited Service
Body Worn Camera Unlimited with TAP 10Yr Bundle
Fleet 3 Basic + TAP 10 Year
Pro License Bundle

7
7
7
16
16
16
16
7
1

$2,436.00
$0.00
$0.00
$0.00
$2,327.04
$5,815.68
$19,617.71
$15,311.52
$0.00

$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00

$2,436.00
$0.00
$0.00
$0.00
$2,327.04
$5,815.68
$19,617.71
$15,311.52
$0.00

$45,507.95

$0.00

$45,507.95

Total

Page 5

Q-971596-46322JH

Jan 2030
Invoice Plan

Item

Description

Qty

Subtotal

Tax

Total

Annual Payment 4
Annual Payment 4
Annual Payment 4
Annual Payment 4
Annual Payment 4
Annual Payment 4
Annual Payment 4
Annual Payment 4
Annual Payment 4

101601
101604
101753
102011
73478
85760
BWCUwTAP10Yr
Fleet3B+TAP10Yr
ProLicense

Geotab Telematics Service - 5 Year
Geotab - Telematics Dongle - USA VZW
Geotab - Telematics T-Harness
Axon AI Assistant
Axon Evidence - Redaction Assistant User License
Axon Auto-Transcribe - Unlimited Service
Body Worn Camera Unlimited with TAP 10Yr Bundle
Fleet 3 Basic + TAP 10 Year
Pro License Bundle

7
7
7
16
16
16
16
7
1

$2,436.00
$0.00
$0.00
$0.00
$2,327.04
$5,815.68
$19,617.72
$15,311.51
$0.00

$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00

$2,436.00
$0.00
$0.00
$0.00
$2,327.04
$5,815.68
$19,617.72
$15,311.51
$0.00

$45,507.95

$0.00

$45,507.95

Total

Jan 2031
Invoice Plan

Item

Description

Qty

Subtotal

Tax

Total

Annual Payment 5
Annual Payment 5
Annual Payment 5
Annual Payment 5
Annual Payment 5
Annual Payment 5
Annual Payment 5
Annual Payment 5
Annual Payment 5

101601
101604
101753
102011
73478
85760
BWCUwTAP10Yr
Fleet3B+TAP10Yr
ProLicense

Geotab Telematics Service - 5 Year
Geotab - Telematics Dongle - USA VZW
Geotab - Telematics T-Harness
Axon AI Assistant
Axon Evidence - Redaction Assistant User License
Axon Auto-Transcribe - Unlimited Service
Body Worn Camera Unlimited with TAP 10Yr Bundle
Fleet 3 Basic + TAP 10 Year
Pro License Bundle

7
7
7
16
16
16
16
7
1

$2,436.00
$0.00
$0.00
$0.00
$2,327.04
$5,815.68
$19,617.68
$15,311.55
$0.00

$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00

$2,436.00
$0.00
$0.00
$0.00
$2,327.04
$5,815.68
$19,617.68
$15,311.55
$0.00

$45,507.95

$0.00

$45,507.95

Total

Jan 2032
Invoice Plan

Item

Description

Qty

Subtotal

Tax

Total

Annual Payment 6
Annual Payment 6
Annual Payment 6
Annual Payment 6
Annual Payment 6
Annual Payment 6
Annual Payment 6
Annual Payment 6
Annual Payment 6

101601
101604
101753
102011
73478
85760
BWCUwTAP10Yr
Fleet3B+TAP10Yr
ProLicense

Geotab Telematics Service - 5 Year
Geotab - Telematics Dongle - USA VZW
Geotab - Telematics T-Harness
Axon AI Assistant
Axon Evidence - Redaction Assistant User License
Axon Auto-Transcribe - Unlimited Service
Body Worn Camera Unlimited with TAP 10Yr Bundle
Fleet 3 Basic + TAP 10 Year
Pro License Bundle

7
7
7
16
16
16
16
7
1

$2,436.00
$0.00
$0.00
$0.00
$2,327.04
$5,815.68
$19,617.70
$15,311.53
$0.00

$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00

$2,436.00
$0.00
$0.00
$0.00
$2,327.04
$5,815.68
$19,617.70
$15,311.53
$0.00

$45,507.95

$0.00

$45,507.95

Total

Jan 2033
Invoice Plan

Item

Description

Qty

Subtotal

Tax

Total

Annual Payment 7
Annual Payment 7
Annual Payment 7
Annual Payment 7
Annual Payment 7
Annual Payment 7
Annual Payment 7
Annual Payment 7
Annual Payment 7

101601
101604
101753
102011
73478
85760
BWCUwTAP10Yr
Fleet3B+TAP10Yr
ProLicense

Geotab Telematics Service - 5 Year
Geotab - Telematics Dongle - USA VZW
Geotab - Telematics T-Harness
Axon AI Assistant
Axon Evidence - Redaction Assistant User License
Axon Auto-Transcribe - Unlimited Service
Body Worn Camera Unlimited with TAP 10Yr Bundle
Fleet 3 Basic + TAP 10 Year
Pro License Bundle

7
7
7
16
16
16
16
7
1

$2,436.00
$0.00
$0.00
$0.00
$2,327.04
$5,815.68
$19,617.72
$15,311.51
$0.00

$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00

$2,436.00
$0.00
$0.00
$0.00
$2,327.04
$5,815.68
$19,617.72
$15,311.51
$0.00

$45,507.95

$0.00

$45,507.95

Total

Page 6

Q-971596-46322JH

Jan 2034
Invoice Plan

Item

Description

Qty

Subtotal

Tax

Total

Annual Payment 8
Annual Payment 8
Annual Payment 8
Annual Payment 8
Annual Payment 8
Annual Payment 8
Annual Payment 8
Annual Payment 8
Annual Payment 8

101601
101604
101753
102011
73478
85760
BWCUwTAP10Yr
Fleet3B+TAP10Yr
ProLicense

Geotab Telematics Service - 5 Year
Geotab - Telematics Dongle - USA VZW
Geotab - Telematics T-Harness
Axon AI Assistant
Axon Evidence - Redaction Assistant User License
Axon Auto-Transcribe - Unlimited Service
Body Worn Camera Unlimited with TAP 10Yr Bundle
Fleet 3 Basic + TAP 10 Year
Pro License Bundle

7
7
7
16
16
16
16
7
1

$2,436.00
$0.00
$0.00
$0.00
$2,327.04
$5,815.68
$19,617.71
$15,311.52
$0.00

$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00

$2,436.00
$0.00
$0.00
$0.00
$2,327.04
$5,815.68
$19,617.71
$15,311.52
$0.00

$45,507.95

$0.00

$45,507.95

Total

Jan 2035
Invoice Plan

Item

Description

Qty

Subtotal

Tax

Total

Annual Payment 9
Annual Payment 9
Annual Payment 9
Annual Payment 9
Annual Payment 9
Annual Payment 9
Annual Payment 9
Annual Payment 9
Annual Payment 9

101601
101604
101753
102011
73478
85760
BWCUwTAP10Yr
Fleet3B+TAP10Yr
ProLicense

Geotab Telematics Service - 5 Year
Geotab - Telematics Dongle - USA VZW
Geotab - Telematics T-Harness
Axon AI Assistant
Axon Evidence - Redaction Assistant User License
Axon Auto-Transcribe - Unlimited Service
Body Worn Camera Unlimited with TAP 10Yr Bundle
Fleet 3 Basic + TAP 10 Year
Pro License Bundle

7
7
7
16
16
16
16
7
1

$2,436.00
$0.00
$0.00
$0.00
$2,327.04
$5,815.68
$19,617.72
$15,311.51
$0.00

$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00

$2,436.00
$0.00
$0.00
$0.00
$2,327.04
$5,815.68
$19,617.72
$15,311.51
$0.00

$45,507.95

$0.00

$45,507.95

Total

Jan 2036
Invoice Plan

Item

Description

Qty

Subtotal

Tax

Total

Annual Payment 10
Annual Payment 10
Annual Payment 10
Annual Payment 10
Annual Payment 10
Annual Payment 10
Annual Payment 10
Annual Payment 10
Annual Payment 10

101601
101604
101753
102011
73478
85760
BWCUwTAP10Yr
Fleet3B+TAP10Yr
ProLicense

Geotab Telematics Service - 5 Year
Geotab - Telematics Dongle - USA VZW
Geotab - Telematics T-Harness
Axon AI Assistant
Axon Evidence - Redaction Assistant User License
Axon Auto-Transcribe - Unlimited Service
Body Worn Camera Unlimited with TAP 10Yr Bundle
Fleet 3 Basic + TAP 10 Year
Pro License Bundle

7
7
7
16
16
16
16
7
1

$2,436.00
$0.00
$0.00
$0.00
$2,327.04
$5,815.68
$19,617.71
$15,311.52
$0.00

$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00

$2,436.00
$0.00
$0.00
$0.00
$2,327.04
$5,815.68
$19,617.71
$15,311.52
$0.00

$45,507.95

$0.00

$45,507.95

Total

Page 7

Q-971596-46322JH

Tax is estimated based on rates applicable at date of quote and subject to change at time of invoicing. If a tax exemption certificate should be applied, please submit
prior to invoicing.

Standard Terms and Conditions
Axon Enterprise Inc. Sales Terms and Conditions
Axon Master Services and Purchasing Agreement:
This Quote is limited to and conditional upon your acceptance of the provisions set forth herein and Axon’s Master Services and Purchasing Agreement
(posted at https://www.axon.com/sales-terms-and-conditions), as well as the attached Statement of Work (SOW) for Axon Fleet and/or Axon Interview
Room purchase, if applicable. In the event you and Axon have entered into a prior agreement to govern all future purchases, that agreement shall govern to
the extent it includes the products and services being purchased and does not conflict with the Axon Customer Experience Improvement Program Appendix
as described below.
ACEIP:
The Axon Customer Experience Improvement Program Appendix, which includes the sharing of de-identified segments of Agency Content with Axon to
develop new products and improve your product experience (posted at www.axon.com/legal/sales-terms-and-conditions), is incorporated herein by
reference. By signing below, you agree to the terms of the Axon Customer Experience Improvement Program.
Acceptance of Terms:
Any purchase order issued in response to this Quote is subject solely to the above referenced terms and conditions. By signing below, you represent that you
are lawfully able to enter into contracts. If you are signing on behalf of an entity (including but not limited to the company, municipality, or government agency
for whom you work), you represent to Axon that you have legal authority to bind that entity. If you do not have this authority, please do not sign this Quote.

Page 8

Q-971596-46322JH

Exceptions to Standard Terms and Conditions
Rewrite Estimates
Estimated Amounts and Contract Terminations. Any amounts stated as due under existing or terminated contracts — including contract transfer balances carried forward to
new or pending contracts — are estimates based on payments received as of the calculation date. These estimates may be adjusted if new contracts are not executed on the
anticipated dates or if expected payments are not made.

Refresh Shipment Timing
Technology Assurance Plan (TAP) Refresh Prior to Renewal. For Customers with expiring agreements that include TAP refresh rights, Axon may, in its discretion, ship
refresh hardware under the existing contract while renewal or replacement agreements are in progress. Any such shipments will be deemed made under the terms of the
existing contract until the new contract is fully executed, after which any applicable updates, fees, or adjustments will apply.

Shipment Timing
Shipment Variance. Estimated shipment dates are provided for planning purposes only and are not guarantees. Axon may ship hardware before or after the estimated
shipment date, and failure to meet an estimated shipment date will not, by itself, constitute a breach, provided Axon uses commercially reasonable efforts to meet estimated
shipment dates.

\s1\

\d1\

Signature

Date Signed

10/27/2026
Page 9

Q-971596-46322JH

Page 10

Q-971596-46322JH

Master Services and Purchasing Agreement
This Master Services and Purchasing Agreement ("Agreement") is between Axon Enterprise, Inc. ("Axon"), and the
Customer listed below or, if no Customer is listed below, the Customer on the Quote (as defined below) ("Customer").
This Agreement is effective as of the later of the (a) last signature date on this Agreement or (b) date of acceptance of
the Quote ("Effective Date"). Axon and Customer are each a "Party" and collectively "Parties". This Agreement
governs Customer’s purchase and use of the Axon Devices and Services detailed in the Quote. It is the intent of the
Parties that this Agreement will govern all subsequent purchases by Customer for the same Axon Devices and
Services in the Quote, and all such subsequent quotes accepted by Customer shall be also incorporated into this
Agreement by reference as a Quote. The Parties agree as follows:
1. Definitions.
1.1. "Axon Cloud Services" means the cloud-based, hosted, subscription services provided and operated by
Axon and made accessible to Customer over the internet or other network, including associated storage,
processing, analytics, digital evidence management, data retention, artificial intelligence features,
integrations, and related functionality. Cloud Services include Updates and enhancements provided during
the Subscription Term and is accessed, not installed or transferred. This does not include third-party SaaS
products.
1.2. "Axon Device" means all hardware provided by Axon under this Agreement. Axon-manufactured Devices
are a subset of Axon Devices.
1.3. “MSRP” means manufacturer’s suggested retail price, or the standalone price of the individual Axon Device
at the time of sale. For multiple Axon Devices that may be combined as a single offering on a Quote, MSRP
is the standalone price of all individual components.
1.4. "Quote" means an offer to sell and is only valid for devices and services on the offer at the specified prices.
Any inconsistent or supplemental terms within Customer’s purchase order in response to a Quote will be
void. Orders are subject to prior credit approval. Changes in the deployment estimated ship date may
change charges in the Quote. Shipping dates are estimates only. Axon is not responsible for typographical
errors in any Quote by Axon, and Axon reserves the right to cancel any orders resulting from such errors.
1.5. "Services" means all services provided by Axon under this Agreement, including Software, Axon Cloud
Services, and professional services.
2.

Term. This Agreement begins on the Effective Date and continues until all subscriptions hereunder have expired
or have been terminated ("Term"). All subscriptions begin on the date stated in the Quote and end upon
completion of program or the subscription stated in the Quote ("Subscription Term").

3.

Payment. Axon invoices for Axon Devices upon shipment, or on the date specified within the invoicing plan in the
Quote. Payment is due net 30 days from the invoice date. Axon invoices for Axon Cloud Services on an upfront
annual basis prior to the beginning of the Subscription Term and upon the anniversary of the Subscription Term.
Payment obligations are non-cancelable. Unless otherwise prohibited by law, Customer will pay interest on all
past-due sums at the lower of one-and-a-half percent (1.5%) per month or the highest rate allowed by law.
Customer will pay invoices without setoff, deduction, or withholding. If Axon sends a past due account to
collections, Customer is responsible for collection and attorneys’ fees. Axon may charge additional fees if
Customer exceeds the permitted use purchased. Axon will notify Customer of additional charges as soon as
reasonably practicable.

4.

Taxes. Customer is responsible for sales and other taxes associated with the order unless Customer provides
Axon a valid tax exemption certificate.

5.

Returns. All sales are final. Axon does not allow refunds or exchanges, except warranty returns or as provided by
state or federal law.

6.

Online Support Platforms. Use of Axon's online support platforms (e.g., Axon Academy and MyAxon) are
governed by the Axon Online Support Platforms Terms of Use Appendix available at www.axon.com/sales-termsand-conditions.

Version: 1.0
Release Date: July 2026

Page 1

Master Services and Purchasing Agreement
7.

Third-Party Hardware, Software and Services. Use of hardware, software, or services of any third-party
products are governed by the terms, if any, entered into between Customer and the respective third-party provider
or the applicable terms and conditions located at www.axon.com/sales-terms-and-conditions.

8.

Statement of Work; Scope Changes. Certain Axon Devices and Services may require a Statement of Work that
details Axon’s Service deliverables ("SOW"). Axon is only responsible for the performance of Services described
in the SOW, Quote, or under this Agreement. All other services are out of scope unless mutually agreed to in a
signed change order. Changes may require an equitable adjustment in fees or schedule. Any applicable SOW is
incorporated into this Agreement by reference.

9.

Design Changes. Axon may make design or feature changes to any Axon Device or Service without notifying
Customer or making the same change to Axon Devices and Services previously purchased by Customer.

10. Combined Offerings. Some offerings in a Quote combine existing and pre-released Axon Devices or Services.
Some offerings may not be available at the time of Customer’s purchase. Axon will not provide a refund, credit, or
additional discount beyond what is in the Quote due to delay of availability or Customer’s choice not to utilize any
portion of a combined offering.
11. Insurance. Axon will maintain General Liability, Workers’ Compensation, and Automobile Liability insurance.
Upon request, Axon will supply certificates of insurance.
12. Security. Axon will implement and maintain commercially reasonable and appropriate security measures to
secure Customer data against accidental or unlawful loss, access or disclosure.
13. IP Rights. Axon and to the extent applicable, Axon’s licensors, own and reserve all rights, titles, and interest in
and to the Axon’s intellectual property, including but not limited to, Axon-manufactured Devices, Services,
documentation, designs, improvements, analytics, derivative works, improvements, and suggestions to Axon,
including all related intellectual property rights (including ownership of all trade secrets and copyrights pertaining
thereto), regardless of the form or media in which the original or copies may exist. Customer will not cause any
Axon proprietary rights to be violated.
14. IP Indemnification. Axon will indemnify Customer against all claims, losses, and reasonable expenses from any
third-party claim alleging that the use of Axon-manufactured Devices and/or Axon Services (“Axon Products”)
infringes or misappropriates the third-party’s intellectual property rights. Customer must promptly provide Axon
with written notice of such claim, tender to Axon the defense or settlement of such claim at Axon’s expense and
cooperate fully with Axon in the defense or settlement of such claim. Axon’s IP indemnification obligations do not
apply to claims based on (a) modification of Axon Products by Customer or a third-party not approved by Axon;
(b) use of Axon Products in combination with hardware or services not approved by Axon; (c) use of Axon
Products other than as permitted in this Agreement; or (d) use of Axon Products that is not the most current
software release provided by Axon.
15. LIMITATIONS. AXON’S CUMULATIVE LIABILITY TO ANY PARTY FOR ANY LOSS OR DAMAGE
RESULTING FROM ANY CLAIM, DEMAND, OR ACTION ARISING OUT OF OR RELATING TO THIS
AGREEMENT WILL NOT EXCEED THE PURCHASE PRICE PAID TO AXON FOR THE AXON DEVICE, OR IF
FOR SERVICES, THE AMOUNT PAID FOR SUCH SERVICES OVER THE TWELVE (12) MONTHS
PRECEDING THE CLAIM. NEITHER PARTY WILL BE LIABLE FOR SPECIAL, INDIRECT, INCIDENTAL,
PUNITIVE OR CONSEQUENTIAL DAMAGES, HOWEVER CAUSED, WHETHER FOR BREACH OF
WARRANTY OR CONTRACT, NEGLIGENCE, STRICT LIABILITY, TORT OR ANY OTHER LEGAL THEORY.
16. Termination.
16.1. For Breach. A Party may terminate this Agreement for cause if it provides thirty (30) days written notice of
the breach to the other Party, and the breach remains uncured thirty (30) days after receipt of the written
notice. If Customer terminates this Agreement due to Axon’s uncured breach, Axon will refund prepaid
amounts on a prorated basis based on the effective date of termination.
Version: 1.0
Release Date: July 2026

Page 2

Master Services and Purchasing Agreement

16.2. By Customer. If sufficient funds are not appropriated or otherwise legally available to pay the fees,
Customer may terminate this Agreement. Customer will deliver notice of termination under this section as
soon as reasonably practicable.
16.3. Effect of Termination. Upon termination of this Agreement, Customer rights immediately terminate.
Customer remains responsible for all fees incurred before the effective date of termination. If Customer
purchases Axon Devices for less than the MSRP and this Agreement terminates before the end of the
Subscription Term, Axon will invoice Customer the difference between the MSRP for Axon Devices
procured, including any Spare Axon Devices, and amounts paid towards those Axon Devices. Only if
terminating for non-appropriation, Customer may avoid the MSRP fee by returning Axon Devices to Axon
within thirty (30) days of termination. For TASER purchases, this includes returning the TASER Device,
rechargeable battery, holster, dock, core, training suits, and unused cartridges to Axon.
17. Confidentiality. "Confidential Information" means nonpublic information designated as confidential or, given
the nature of the information or circumstances surrounding disclosure, that should reasonably be understood to
be confidential. Each Party will take reasonable measures to avoid disclosure, dissemination, or unauthorized use
of the other Party’s Confidential Information. Unless required by law, neither Party will disclose the other Party’s
Confidential Information during the Term and for five (5) years thereafter. To the extent permissible by law, Axon
pricing is Confidential Information and competition sensitive. If Customer receives a public records request to
disclose Axon Confidential Information, to the extent allowed by law, Customer will provide notice to Axon before
disclosure. Axon may publicly announce information related to this Agreement.
18. Compliance with Laws.
18.1. Laws. Each Party will comply and maintain compliance with all applicable federal, provincial, state, and local
laws, including without limitation, import and export control laws and regulations as well as firearm
regulations and the Gun Control Act of 1968, if applicable.
18.2. Controlled Products. Customer acknowledges that Axon Devices, Software, and Services are subject to
U.S. and international export control laws, including the U.S. Export Administration Regulations (EAR) and
International Traffic in Arms Regulations (ITAR). Customer represents and warrants that neither it nor any
End User is a "Restricted Person," meaning any individual or entity that (1) is subject to U.S. sanctions or
trade restrictions, (2) appears on any U.S. government restricted party list, (3) engages in prohibited
weapons proliferation activities, or (4) is owned or controlled by, or acting on behalf of, such persons or
entities. Customer must promptly notify Axon of any change in status, and Axon may terminate this
Agreement if Customer or any End User becomes a Restricted Person or violates export laws.
19. General.
19.1. Force Majeure. Neither Party will be liable for any delay or failure to perform due to a cause beyond a
Party’s reasonable control.
19.2. Independent Contractors. The Parties are independent contractors. Neither Party has the authority to bind
the other. This Agreement does not create a partnership, franchise, joint venture, fiduciary, or employment
relationship between the Parties.
19.3. Third-Party Beneficiaries. There are no third-party beneficiaries under this Agreement.
19.4. Non-Discrimination. Neither Party nor its employees will discriminate against any person based on race;
religion; creed; color; sex; gender identity and expression; pregnancy; childbirth; breastfeeding; medical
conditions related to pregnancy, childbirth, or breastfeeding; sexual orientation; marital status; age; national
origin; ancestry; genetic information; disability; veteran status; or any class protected by local, state, or
federal law.

Version: 1.0
Release Date: July 2026

Page 3

Master Services and Purchasing Agreement
19.5. Assignment. Neither Party may assign this Agreement without the other Party’s prior written consent. Axon
may assign this Agreement, its rights, or obligations without consent: (a) to an affiliate or subsidiary; or (b)
for purposes of financing, merger, acquisition, corporate reorganization, or sale of all or substantially all its
assets. This Agreement is binding upon the Parties respective successors and assigns.
19.6. Waiver. No waiver or delay by either Party in exercising any right under this Agreement constitutes a waiver
of that right.
19.7. Severability. If a court of competent jurisdiction holds any portion of this Agreement invalid or
unenforceable, the remaining portions of this Agreement will remain in effect.
19.8. Survival. The following sections will survive termination: Payment, Axon Device Warnings, IP Rights, IP
Indemnification, Limitations, Confidentiality, and any other sections detailed in the survival sections of the
attachments.
19.9. Governing Law. The laws of the country, state, province, or municipality where Customer is physically
located, without reference to conflict of law rules, govern this Agreement and any dispute arising from it. The
United Nations Convention for the International Sale of Goods does not apply to this Agreement. The Parties
expressly agree that either Party may appear for and attend all matters, remotely via teleconference or
videoconference at the party's discretion, to the extent allowable by court.
19.10. Notices. All notices must be in English. Notices posted on Customer’s Axon Evidence site are effective upon
posting. Notices by email are effective on the sent date of the email. Notices by personal delivery are
effective immediately. Notices to Customer shall be provided to the address on file with Axon. Notices to
Axon shall be provided to Axon Enterprise, Inc. Attn: Legal, 17800 North 85th Street, Scottsdale, Arizona
85255 with a copy to [email protected].
19.11. Entire Agreement. This Agreement, the Appendices, including any applicable Appendices not attached
herein for the products and services purchased, which are incorporated by reference and located in the
Master Purchasing and Services Agreement located at https://www.axon.com/sales-terms-and-conditions,
Quote(s) and any SOW(s), represent the entire agreement between the Parties. This Agreement supersedes
all prior agreements or understandings, whether written or verbal, regarding the subject matter of this
Agreement. This Agreement may only be modified or amended in a writing signed by the Parties.
Each Party, by and through its respective representative authorized to execute this Agreement, has duly executed and
delivered this Agreement as of the date of signature.
AXON:

CUSTOMER:

Axon Enterprise, Inc.

Signature:

Signature:

Name:

Name:

Title:

Title:

Date:

Date:

Version: 1.0
Release Date: July 2026

Page 4

Master Services and Purchasing Agreement
Software and Cloud Services Terms of Use Appendix
I. General
1.

Definitions
1.1. "Customer Content" means all data, files, and content uploaded into, ingested by, created in, or generated
through Customer's use of Axon Cloud Services within Customer's tenant. This includes media/multimedia,
recordings, reports, alerts, messages, videos, chats, and materials provided by the Customer, as well as
Personal Data of users and data from applications connected to the solution. Customer Content excludes
Non-Content Data, Dedrone Data, Third Party Content, and Third Party Services.
1.2. “Data Controller” means the natural or legal person, public authority, or any other body which alone or
jointly with others determines the purposes and means of the processing of Personal Data.
1.3. “Data Processor” means a natural or legal person, public authority or any other body which processes
Personal Data on behalf of the Data Controller.
1.4. “End User” means Customer or Customer’s employees, consultants, agents or contractors who are granted
access to the Axon Cloud Services or Software in support of Customer’s internal business or operations.
1.5. "Evidence" is media or multimedia uploaded into Axon Evidence as 'evidence' by Customer. Evidence is a
subset of Customer Content.
1.6. “Firmware” means the embedded software code installed on and operating within Axon Device, that enables
the Axon Device’s core functionality, control, communication, or security. Firmware is a subset of Software.
1.7. "Non-Content Data" is data, configuration, and usage information about Customer’s Axon Cloud Services
tenant, Axon Devices, client software, and users, that is transmitted or generated when using Axon Devices.
Non-Content Data includes data about users captured during account management and customer support
activities. Non-Content Data does not include Customer Content.
1.8. “Personal Data" means any information relating to an identified or identifiable natural person. An identifiable
natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier
such as a name, an identification number, location data, an online identifier or to one or more factors specific
to the physical, physiological, genetic, mental, economic, cultural, or social identity of that natural person.
1.9. "Processing" means any operation or set of operations which is performed on data or on sets of data,
whether or not by automated means, such as collection, recording, organization, structuring, storage,
adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise
making available, alignment or combination, restriction, erasure, or destruction.
1.10. "Sensitive Personal Data" means Personal Data that reveals an individual’s health, racial or ethnic origin,
sexual orientation, disability, religious or philosophical beliefs, or trade union membership.
1.11. “Software” means application software, programs, mobile or desktop applications, or other executable code
provided to Customer for installation, download or use as defined in this Agreement but excludes Axon
Cloud Services.

2. Customer Owns Customer Content. Customer retains all rights, title and interest, including all intellectual
property rights, in and to Customer Content. Customer is solely responsible for uploading, sharing, managing and
deleting Customer Content. Customer Content is not considered Axon's business records, and except as set out
below, Axon obtains no interest in Customer Content.
2.1. Axon Access and Use of Customer Content.
Customer grants Axon a limited, non-exclusive right to access, process, store, transmit, and otherwise use
Customer Content solely for the following purposes: providing, operating, maintaining, supporting, and
securing the Axon Devices and Services; performing troubleshooting, diagnostics, system monitoring,
maintenance, and incident response; and enforcing this Agreement and Axon policies governing use of the
Axon Devices and Services. Unless otherwise agreed to by the Parties in writing, Axon shall not access or
use Customer Content any reason except as expressly authorized in this Agreement.
3.

Security. Axon implements appropriate technical and organizational security measures designed to prevent
unauthorized access, use or disclosure of Customer Data and will maintain a comprehensive information security
program to protect Axon Cloud Services and Customer Content. For Axon's digital evidence or records
management systems, Axon agrees to comply with the Federal Bureau of Investigation Criminal Justice
Information Services Security Addendum.

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4.

Restrictions. Customer shall not, and shall not permit any third party to: (i) modify, translate, adapt, tamper with,
repair, or create derivative works of the Axon intellectual property; (ii) reverse engineer, decompile, disassemble,
or attempt to derive the source code; (iii) copy any Axon intellectual property, except as expressly permitted in
writing; (iv) resell, rent, lease, loan, sublicense, distribute, or otherwise commercially exploit Axon intellectual
property; (v) access or use Axon intellectual property to build a competing product or service or to copy features,
functions, or graphics; (vi) remove, alter, or obscure any proprietary notices; (vii) access or use Axon Software or
Cloud Services with the intent to gain unauthorized access, avoid incurring fees or exceeding usage limits or
quotas; (viii) use trade secret information contained in Axon Software, except as expressly permitted in this
Agreement; (ix) use Axon Devices, Software or Cloud Services to store or transmit infringing, libelous, or other
unlawful or tortious material; material in violation of third-party privacy rights; or malicious code; or (x) use Axon
Devices, Software or Cloud Services in order to monitor the availability, security, performance, or functionality of
the of such products or for any other benchmarking or competitive purposes other than as authorized in this
Agreement; scrape, build databases, or otherwise create permanent copies of such content, or keep cached
copies longer than permitted by the cache header; or misrepresent the source or ownership of Axon Services.

5.

Suspension. Axon may immediately suspend Customer’s or any End User’s access to any portion of the Axon
Devices or Services upon notice if Axon reasonably determines that: (i) Customer’s or an End User’s use poses a
security risk to Axon systems, other customers, or third parties; (ii) Customer fails to pay applicable fees; (iii)
Customer or its End User’s use violates applicable law or regulation; (iv) such use may subject Axon or its
affiliates to liability; or (v) such use is fraudulent or abusive. Customer remains responsible for all fees incurred
through the period of suspension. Suspension does not terminate this Agreement unless Axon elects to terminate
in accordance with the Termination provisions.

6.

Warranty and Disclaimer. AXON WARRANTS THAT ALL AXON SOFTWARE AND AXON CLOUD
SERVICES, WHEN USED IN ACCORDANCE WITH APPLICABLE AXON DOCUMENTATION, WILL
OPERATE IN ALL MATERIAL RESPECTS WITH THE DOCUMENTATION. EXCEPT AS EXPRESSLY
STATED HEREIN, SOFTWARE, SERVICES OR CLOUD SERVICES ARE PROVIDED "AS IS," WITHOUT ANY
WARRANTY OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION, THE
IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE AND NONINFRINGEMENT OR UNINTERRUPTED OR ERROR-FREE USE. CUSTOMER AGREES AXON HAS NO
RESPONSIBILITY OR LIABILITY FOR ANY THIRD-PARTY SERVICES OR PRODUCTS USED BY THE
CUSTOMER IN CONJUNCTION WITH AXON’S PRODUCTS OR SERVICES.

7.

Updates. Axon may make available updates and error corrections ("Updates") to any Axon Software, Firmware,
or Cloud Service product. Axon will provide Updates electronically via the Internet or media as determined by
Axon. An "Upgrade" includes new versions of Axon products that (i) enhance features and functionality, as solely
determined by Axon; and/or (ii) provide additional features or perform additional functions. Upgrades exclude new
products that Axon introduces and markets as distinct products or applications. During the Customer’s Term,
Axon will provide Update and Upgrade releases to the Customer on an if-and-when available basis.

8.

Customer Responsibilities. Customer is responsible for (a) ensuring Customer owns Customer Content or has
the necessary rights to use Customer Content (b) ensuring no Customer Content or Customer End User’s use of
Customer Content, or Axon Software, Firmware, or Cloud Service products violates this Agreement or applicable
laws, including acquiring and maintaining required consents; (c) maintaining necessary computer equipment and
Internet connections for use of the Axon Software, Firmware, or Cloud Service products and any Updates thereto
and (d) verifying the accuracy of any auto generated or AI-generated reports. If Customer becomes aware of any
violation of this Agreement by an End User, Customer will immediately terminate that End User’s access to the
Axon Software, Firmware, or Cloud Service products.
8.1. Passwords. Customer will also maintain the security of End User usernames and passwords and access by
End Users to Customer Content. Customer is responsible for ensuring the configuration and utilization of the
Axon Software, or Cloud Service products meet applicable Customer regulations and standards. Customer
may not sell, transfer, or sublicense access to any other entity or person. If Customer provides access to
unauthorized third-parties, Axon may assess additional fees along with suspending Customer’s access.

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Customer shall contact Axon immediately if an unauthorized party may be using Customer’s account or
Customer Content, or if account information is lost or stolen.
9.

YouTube. To the extent Customer uses the Axon Cloud Services to interact with YouTube®, such use may be
governed by the YouTube Terms of Service, available at https://www.youtube.com/static?template=terms.

10. Roles of the Parties. To the extent that Customer is the Data Controller of Personal Data, Axon is its Data
Processor. To the extent that Customer is a Data Processor of Personal Data, Axon is its subprocessor.
Notwithstanding the foregoing, to the extent any usage data (including query logs and metadata) and/or
operations data (including billing and support data) in connection with Customer’s use of the Services (collectively
“Usage and Operations Data”) is considered Personal Data, Axon is an independent Data Controller and shall
Process such data in accordance with the Agreement and applicable data protection laws to develop, improve,
support, and operate its products and services. For the avoidance of doubt, Axon will not disclose any Usage and
Operations Data that includes Confidential Information with a third party except (a) in accordance with the
relevant confidentiality provisions in the Agreement, or (b) to the extent the Usage and Operations Data is, in
accordance with applicable data protection laws, anonymized, de-identified, and/or aggregated such that it can no
longer directly or indirectly identify Customer or any particular individual.
11. After Termination. Axon will not delete Customer Content for ninety (90) days following termination. Axon Cloud
Services will not be functional during these ninety (90) days other than the ability to retrieve Customer Content.
Customer will not incur additional fees if Customer downloads Customer Content from Axon Cloud Services
during this time. Axon has no obligation to maintain or provide Customer Content after these ninety (90) days and
will thereafter, unless legally prohibited, delete all Customer Content. Upon request, Axon will provide written
proof that Axon successfully deleted and fully removed all Customer Content from Axon Cloud Services.
12. Post-Termination Assistance. Axon will provide Customer with the same post-termination data retrieval
assistance that Axon generally makes available to all customers. Requests for Axon to provide additional
assistance in downloading or transferring Customer Content, including requests for Axon’s data egress service,
will result in additional fees and Axon will not warrant or guarantee data integrity or readability in the external
system.
13. U.S. Government Rights.
13.1. If Customer is a U.S. Federal department or using Axon Cloud Services or Software on behalf of a U.S.
Federal department, Axon Cloud Services, Software, or Software Documentation are provided as a
"commercial item," "commercial computer software," "commercial computer software documentation," and
"technical data", as defined in the Federal Acquisition Regulation (“FAR”) and Defense Federal Acquisition
Regulation Supplement (“DFARS”). If Customer is using Axon Cloud Services or Software on behalf of the
U.S. Government and these terms are inconsistent in any respect with federal law, Customer will
immediately discontinue use of Axon Cloud Services.
13.2. Use, duplication or disclosure by the U.S. Government is subject to restrictions as set forth in DFAR
255.227-7013(c)(1)(ii) et. Seq. or 252.211-7015, or FAR 52.227-19(a)-(d), as applicable, or similar clauses in
the NASA FAR Supplement.
14. Export Controls. None of the Software, Software Documentation, or underlying information, may be downloaded or
otherwise exported, directly or indirectly, without the prior written consent, if required, of the office of Export
Administration of the United States, Department of Commerce, nor to any country to which the U.S. has embargoed
goods, to any person on the U.S. Treasury Department’s Specially Designated Nationals or Blocked Persons List, or the
U.S. Department of Commerce’s Denied Persons List.

15. Survival. Upon any termination of this Agreement, the following sections in this Appendix will survive: Customer
Owns Customer Content, Restrictions, Export Controls, Privacy, Storage, Disclaimer, and Customer
Responsibilities.
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II. Axon Cloud Services
1. General. The following apply to all Axon Cloud Services unless otherwise provided in the Product Specific Terms
and Conditions Section:
1.1. Access. Upon Axon granting Customer a subscription to Axon Cloud Services, Customer may access and
use Axon Cloud Services to store and manage Customer Content. Customer may not exceed the total
number of End Users specified in the Quote. Axon Air requires an Axon Evidence subscription for each
drone operator. For Axon Evidence access granted solely for TASER, Customer may access and use Axon
Evidence only to store and manage TASER CEW data ("TASER Data") and Customer may not upload nonTASER Data to Axon Evidence.
1.2. Privacy. Customer’s use of Axon Cloud Services is subject to the Axon Cloud Services Privacy Notice, a
current version of which is available at https://www.axon.com/legal/cloud-services-privacy-policy.
1.3. Storage.
1.3.1. Unlimited Axon Device Storage. For Axon Unlimited Device Storage subscriptions, Customer may
store unlimited data in Customer's Axon Evidence account only if the Axon Device data is shared to
Customer through Axon Evidence from a partner agency using Axon Evidence, or the data originates
from Axon Capture or an Axon Device.
1.3.2. Third-Party Unlimited Storage. For Third-Party Unlimited Storage the following restrictions apply: (i) it
may only be used in conjunction with a valid Axon Evidence user license; (ii) is limited to data of the law
enforcement Customer that purchased the Third-Party Unlimited Storage and the Axon Evidence End
User; (iii) Customer is prohibited from storing data for other customers or law enforcement agencies;
and (iv) Customer may only upload and store data that is directly related to (1) the investigation of, or
the prosecution or defense of a crime, (2) common law enforcement activities, or (3) any Customer
Content created by Axon Devices or Axon Evidence.
1.3.3. A-la-Carte Storage. If Customer purchases a-la-carte storage and Customer exceeds the purchased
storage amounts, Axon may charge Customer additional fees for exceeding purchased storage
amounts.
1.3.4. Retention Policy. Customer must categorize and set a retention period for all Customer Content in
accordance with applicable law and Customer policies within 30 days of upload. The retention policy
can be from thirty (30) days to ninety-nine (99) years. Only 10% of Customer Content may be set at 99
years.
1.3.5. Restrictions. Customer may not save live-streamed video, continuous video feeds, including from
CCTV systems, fixed surveillance cameras, third-party camera systems, or any other camera (including
an Axon Device) or monitoring system, even if such content is ingested, integrated, or accessed
through Axon Evidence (“Streaming Video”) under the Axon Unlimited Storage Subscription. Customer
may save clips of the Streaming Video under the Unlimited Storage Plan.
1.3.6. Archival Storage. Axon may place Customer Content in to archived storage if: (i) Customer Content
has not viewed or accessed for six (6) months, or (ii) Customer Content has not been categorized
within thirty (30) days of upload. Customer Content in archival storage will not have immediate
availability and may take up to twenty-four (24) hours to access.
1.3.7. Location of Storage. Axon may transfer Customer Content to third-party subcontractors for storage. If
Customer is located in the United States, Canada, or Australia, Axon will ensure all Customer Content
stored in Axon Cloud Services remains in the country where Customer is located. Axon will determine
the locations of data centers for storage of Customer in accordance with the Agreement.
1.4. Axon Cloud Services Warranty. AXON DISCLAIMS ANY WARRANTIES OR RESPONSIBILITY FOR
DATA CORRUPTION OR ERRORS BEFORE CUSTOMER UPLOADS DATA TO AXON CLOUD
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SERVICES. SERVICE OFFERINGS WILL BE SUBJECT TO THE AXON CLOUD SERVICES SERVICE
LEVEL AGREEMENT, A CURRENT VERSION OF WHICH IS AVAILABLE AT
HTTPS://WWW.AXON.COM/PRODUCTS/AXON-EVIDENCE/SLA.

2.

Cloud Services- Product Specific Terms and Conditions. Notwithstanding any other provision in the
Agreement, the following terms and conditions apply to the specific Axon Cloud Services purchased:

2.1. Policy Chat.
2.1.1. License and Content Restrictions. Any uploads beyond 5,000 pages may be limited by Axon. It is the
Customer's responsibility to manage uploads to ensure system efficiency and compliance with these
terms.
2.1.2. Data Processing. Customer is responsible for uploading and maintaining current, complete, and
accurate policy documents and removing outdated versions. Axon AI Technology (as defined below)
generates responses solely from Customer-provided documents and may not reflect recent updates.
2.2. Draft One. Axon may impose usage restrictions if a single user generates more than three hundred (300)
reports per month for two or more consecutive months.
2.3. Brief One. Brief One includes automatic summarization of all products that can be transcribed. Axon may
limit evidence and case summaries for cases with over one thousand (1000) pieces of evidence or after
three hundred (300) cases per End User per month for two (2) consecutive months in a row.
2.4. Auto-Tagging. Axon Auto-Tagging consists of the development of a module to allow Axon Evidence to
interact with Customer’s Computer-Aided Dispatch ("CAD") or Records Management Systems ("RMS"). This
allows End Users to auto-populate Axon video meta-data with a case ID, category, and location-based on
data maintained in Customer’s CAD or RMS.
2.5. Auto-Transcribe.
2.5.1. A-La-Carte Minutes. If Customer purchases A-La-Carte Auto-Transcribe minutes, Customer may
utilize Axon Auto-Transcribe, subject to the number of minutes allowed on the Quote. Customers
cannot roll over unused minutes to future Auto-Transcribe terms. Axon may charge Customer additional
fees for exceeding the number of purchased minutes. Axon Auto-Transcribe minutes expire one year
after being provisioned to Customer by Axon.
2.5.2. Axon Unlimited Transcribe. If Customer purchases an Unlimited Transcribe subscription, Customer
may utilize Axon Auto-Transcribe with no limit on the number of minutes. Unlimited Transcribe includes
automatic transcription of all Axon BWC and Axon Capture footage. With regard to Axon Interview
Room, Axon Fleet, Axon Community Link, or third-party transcription, transcription must be requested
on demand. Notwithstanding the foregoing, Axon may limit usage after 5,000 minutes per user per
month for multiple months in a row. Axon will not bill for overages.
2.6. FUSUS.
2.6.1. Axon Positioning Services. Axon cameras may offer a feature to enhance location services where
GPS/GNSS signals may not be available, for instance, within buildings or underground. Customer
administrators can manage their choice to use this service within the administrative features of Axon
Cloud Services. If Customer chooses to use this service, Axon must also enable the usage of the
feature for Customer’s Axon Cloud Services tenant. Customer will not see this option with Axon Cloud
Services unless Axon has enabled Wi-Fi Positioning for Customer’s Axon Cloud Services tenant.
2.6.2. Axon Body LTE Requirements. FUSUS is only available and usable with an LTE enabled body-worn
camera. Axon is not liable if Customer utilizes the LTE device outside of the coverage area or if the LTE
carrier is unavailable. LTE coverage is available in the United States including U.S. territories.
Additional verification will be required for use in select international regions. Axon may utilize a carrier
of Axon’s choice to provide LTE service. Axon may change LTE carriers during the Term without
Customer’s consent.
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2.6.3. Axon Fleet LTE Requirements. Axon FUSUS is only available and usable with a compatible Fleet
system configured with LTE modem and service. Customer is responsible for providing LTE service for
the modem. Coverage and availability of LTE service is subject to Customer’s LTE carrier.
2.6.4. Data Privacy. Axon may collect, use, transfer, disclose and otherwise process Customer Content in the
context of facilitating communication of data with Customer through their use of FUSUS cloud services,
FUSUS app (iOS or Android interface), complying with legal requirements, monitoring the Customer’s
use of FUSUS systems, and undertaking data analytics.
2.7. LTE Networks. Partner networks are made available as-is and the carrier makes no warranties or
representations as to the availability or quality of roaming service provided by carrier partners, and the
carrier will not be liable in any capacity for any errors, outages, or failures of carrier partner networks.
Customer expressly understands and agrees that it has no contractual relationship whatsoever with the
underlying wireless service provider or its affiliates or contractors when LTE service is provided by Axon and
Customer is not a third-party beneficiary of any agreement between Axon and the underlying carrier.
2.8. TASER Data Science Program. Axon will provide Customer with Transformed Data (as defined below).
2.8.1. Definitions.
2.8.1.1. "Provided Data" means de-identified, de-personalized, data derived from Customer's TASER
energy weapon deployment reports, related TASER energy weapon logs, body-worn camera
footage, and incident reports.
2.8.1.2. "Transformed Data" means the Provided Data used for the purpose of quantitative evaluation of
the performance and effectiveness of TASER energy weapons in the field across a variety of
circumstances.
2.8.2. License to Axon. If Customer purchases the TASER Data Science Program, Customer grants Axon,
its affiliates, and assignees an irrevocable, perpetual, fully paid, royalty-free, and worldwide right and
license to use Provided Data solely for the purposes of this Agreement and to create Transformed
Data. Customer shall own all rights and title to Provided Data. Axon shall own all rights and title to
Transformed Data and any derivatives of Transformed Data.
2.8.3. License to Customer. Axon grants to Customer an irrevocable, perpetual, fully paid, royalty-free,
license to use to TASER Data Science report for its own internal purposes. The Data Science report is
provided “as is” and without any warranty of any kind.
2.8.4. Deletion of Provided Data. In the event Customer seeks Axon’s deletion of Provided Data, it may
submit a request to [email protected]. Where reasonably capable of doing so, Axon will implement
the request but at a minimum will not continue to collect Provided Data from Customer.
2.9. Community Link.
2.9.1. Community Link Security. Axon will not treat Community Link Customer Content in accordance with
FBI CJIS Security Policy requirements and does not agree to the CJIS Security Addendum for this
engagement or any other security or privacy related commitments that have been established between
Axon and Customer, such as ISO 27001 certification or SOC 2 Reporting.
2.9.2. License and Intellectual Property. Customer grants Axon, its affiliates, and assignees the
irrevocable, perpetual, fully paid, royalty-free, and worldwide right and license to use Community Link
Customer Content for internal use. Customer acknowledges that Axon may make any lawful use of
Community Link Customer Content and any derivative of Customer Content including, without
limitation, the right to monetize, redistribute, make modification of, and make derivatives of, the
surveys, survey responses and associated data, and Customer will have no intellectual property right
in any good, service, media, or other product that uses Community Link Customer Content. Axon
may not release Community Link Customer Content to any third party under this right that is not
aggregated and de-identified.
2.10. Axon Records.
2.10.1. Term. Axon Records subscription begins on the later of the (1) start date of the Quote, or (2) the
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date Axon provisions Axon Records to Customer, and will end upon the completion of the Axon
Records Subscription in the Quote, or if purchased as part of an OSP 7 or OSP 10 plan, upon
completion of the OSP 7 or OSP 10 Term ("Axon Records Subscription Term").
2.10.2. Limitations.
2.10.2.1.
New or additional Axon products and applications, as well as any Axon Professional
Services needed to configure Axon Records, are not included as part of the Axon Records
Subscription.
2.10.2.2.
End Users of Axon Records may upload files to entities (incidents, reports, cases, etc.) in
Axon Records with no limit to the number of files and amount of storage. Notwithstanding the
foregoing, Axon may limit usage should the Customer exceed an average rate of one hundred
(100) GB per user per year of uploaded files. Axon will not bill Customer for overages.
2.11. Dedrone.
2.11.1. Definitions.
2.11.1.1.
“Dedrone Data” means data that Axon maintains regarding a wide variety of drone
models and manufacturers in the marketplace (“DedroneDNA”, formerly “DroneDNA”), as well
as usability information that Axon collects regarding the performance of the Dedrone Software
and Dedrone Hardware, aggregate or de-identified Collected Data compiled or used by Axon in
accordance with Section 2.11.5, and any other information that Axon makes available to
Customer by means of the Dedrone Software.
2.11.1.2.
“Dedrone Hardware” means the Axon drone detection hardware sensor or mitigation
products set forth on a Quote and does not include any Third-Party Hardware.
2.11.1.3.
“Sensor” means a radio frequency, video, radar or other hardware sensor for drone
detection purchased by Customer from Axon or obtained from any third-party vendor.
2.11.1.4.
“Dedrone Software” means (i) Axon’s proprietary drone-tracking software, known as
DedroneTracker (formerly DroneTracker), whether deployed on-premise or hosted by Axon as
a cloud-based solution, (ii) Axon’s video analytics software (currently known as Analytics
Server), and/or (iii) software and/or firmware deployed or installed on the Dedrone Hardware or
available for download and installation onto Customer’s Third-Party Hardware.
2.11.1.5.
“Third-Party Hardware” means hardware products owned by Customer or purchased by
Customer from third parties that are used by Customer in conjunction with the Software.
2.11.2. License to Customer. Axon grants Customer a royalty-free, nonexclusive, nontransferable,
worldwide right during each Dedrone Subscription Term to use the Dedrone Software, including the
Dedrone Data and Collected Data, subject to the terms of the Agreement and this Section (the
“License”). Customer must purchase a License to the Dedrone Software for each unit of Dedrone
Hardware and/or Third-Party Hardware using Dedrone Software.
2.11.3. Compliance. Customer will ensure that none of the Dedrone Products are directly or indirectly
exported, re-exported, or used to provide services in violation of such export laws and regulations. If
Customer uses a radio jammer, or any other controlled device, in connection with the Dedrone
Software, Customer represents to Axon that it is authorized to do so by the relevant authorities, that it
will do so only in accordance with such authorization, and it will provide supporting documentation
regarding such authorization upon request. Axon shall not be liable if any government export
authorization is delayed, denied, revoked, restricted or not renewed, nor shall any such delay, denial,
revocation, restriction or non-renewal constitute a breach of the Agreement by Axon.
2.11.4. Data Protection. If Customer licenses Dedrone Software, the Dedrone Software may collect and
send to servers owned, operated or controlled by Axon, data or other information regarding
Customer’s use of the Dedrone Software, which may include (i) information generated by each
Sensor deployed by Customer, including the date, time, and duration of the detection of the drone, as
well as the locations of the detected drones, remote controls, and the Sensor itself (collectively,
“Sensor Data”), and (ii) video recording of the detected drones, including flight path ("Video Data")
(Sensor Data and Video Data are collectively referred to as “Collected Data”).
2.11.5. Use of Collected Data. Axon has the right to use Collected Data for any purpose, including: (i)
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improving or analyzing any Dedrone Product; (ii) analyzing any Dedrone Product or the performance
of any Dedrone Product; or (iii) compiling or using aggregate or de-identified Collected Data with
other customers, or government and law enforcement entities, with or without compensation.
Customer acknowledges that Axon may learn from the performance or use of any Dedrone Product,
and Axon shall have the sole right to exploit any modification, enhancement or improvement of any
Dedrone Product resulting from such learning.
2.11.6. Axon Property. Axon owns and retains all rights, title, and interest in and to the Dedrone Data,
Collected Data, the Dedrone Software, and all intellectual property embodied in the Dedrone
Hardware.
2.12. Axon 911 Products (Prepared and Carbyne)
2.12.1. Definitions.
2.12.1.1.
“Solution” means the Axon 911 Software and/or Platform which Axon makes available to
Customer pursuant to this Section, which includes Carbyne and Prepared 911 Products and
Services. The Solution does not include Third Party Content or Third-Party Services.
2.12.1.2.
“Third Party Content” means applications, materials, data and information, such as
location, transcriptions, translations and any output generated by AI powered tools, which are
provided by a third party and are made available to Customer through Customer’s use of the
Solution.
2.12.1.3.
“Third Party Services” means services such as porting phone numbers, voice services
provided by Bandwidth and Twilio, connectivity services and broadband circuits provided by a
third party which are passed through to Customer for use with the Solution.
2.12.2. Solution License. If applicable to the Solution, Customer may use the Solution to connect with
Customer’s other applications, allowing Customer to receive and access Customer Content available
from such applications through the Solution and to make Customer Content available to End Users.
2.12.3. Data Retention. Unless Customer provides Axon with written instruction otherwise, Axon will
retain Customer Content which is submitted to Axon Cloud Services or which is recorded or stored in
the course of Customer’s use of the Solution, for a period of two (2) years during the Subscription
Term (the “Data Retention Period”). Customer Content is automatically deleted thirty (30) days after
(a) the Data Retention Period, or (b) the expiration or termination of the Subscription Term for any
reason. At any time prior to such deletion, Customer may download Customer Content which has
been stored on the Axon Cloud Services. Customer acknowledges it is solely responsible for
compliance with any applicable data retention laws and for any data requests. Axon will have no
further obligation with respect to Customer Content after the Data Retention Period or after the
deletion of Customer Content.
2.12.4. Privacy. Carbyne Privacy Policy, located at https://carbyne.com/privacy-policy, shall govern data
protection and privacy when using Carbyne products or services. Axon may create anonymized and
aggregated statistical data from Customer’s usage of the Solution, which does not include
Customer’s Personal Data. Axon may use such anonymized and aggregated data for Axon’s own
internal purposes, such as to develop and improve the Solution, to develop new services or products
and to identify usage trends.
2.12.5. Third-Party Fees. Fees for Third Party Services reflect pass-through costs from Third Party
Service providers which are based on Customer’s anticipated use. Axon may revise the annual fees
based on Customer’s use. Third Party Service fees are also subject to change based on fee changes
imposed by Third Party Service providers. If Axon is subject to any third party charges as a result of
Customer’s delays or requested changes (such as any changes to requested dates, configuration
changes or additional integrations), Axon will invoice Customer for any applicable third party charges
Axon incurs.
2.12.6. Support Terms for 911 Products. If purchased, Carbyne support will be performed in accordance
with applicable Carbyne Support Terms available at https://carbyne.com/legal/. Prepared support
terms are available upon request.
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2.12.7. Customer Cooperation. Customer acknowledges that timely provision of and access to Customer
systems, equipment, assistance, cooperation, and complete and accurate information and data
("Customer Cooperation") is essential to Axon's performance under this Agreement, and Customer
is responsible for ensuring its infrastructure meets applicable minimum requirements and for the
accuracy of all information provided. Customer Cooperation includes facilitating access to and
discussions with any third-party vendors or subcontractors required to integrate with the Solution, for
whose fees Axon bears no responsibility. Customer authorizes Axon limited access to its systems,
networks, facilities, and third-party systems as reasonably necessary to perform services under this
Agreement or any SOW, and Axon agrees to comply with Customer's security requirements. If
Customer fails to timely perform its obligations or provide Customer Cooperation, Axon is not
responsible for any dependent obligations to the extent of such delay.
2.12.8. Prepared Products Deployment.
2.12.8.1.
Prepared product deployment timelines for Prepared products within the Scope of Work
(SOW) shall be mutually agreed to by the Parties in the SOW. The initial deployment of
Assistive Call Taking (ACT) may take up to twelve (12) months from the execution of the SOW
and the service start date listed in the Agreement; deployments of the remaining Prepared
products may take up to twenty-four (24) months from the execution of the SOW. Axon must
confirm feasibility based on technical requirements for Prepared products prior to the execution
of the SOW.
2.12.8.2.
Customers using Solacom (Comtech CHE) call handling equipment in a multi-tenant
configuration are not eligible for Prepared ACT or Prepared AQA, as call audio cannot be
isolated to a single agency. Such Customers remain eligible for ANET and Assistive Dispatch.
Customers on Solacom single-tenant configurations are eligible for all Prepared products,
subject to SPAN port fees described below.
2.12.9. Disclaimers.
2.12.9.1.
CUSTOMER ACKNOWLEDGES AXON DOES NOT PROVIDE TELEPHONE
SERVICES, INTERCONNECTED VOIP SERVICES, OR 911 SERVICES. AXON MAKES NO
REPRESENTATION THAT IT IS AN INTERCONNECTED VOIP SERVICE OR A COVERED
911 SERVICE PROVIDER, AND CUSTOMER MUST OBTAIN SUCH SERVICES FROM THE
APPROPRIATE THIRD-PARTY SERVICE PROVIDER.
2.12.9.2.
CUSTOMER ACKNOWLEDGES THAT AXON MAKES NO REPRESENTATION OR
RECOMMENDATIONS WITH REGARD TO THE CONTENT OR COMPLIANCE OF THE
SOLUTION, OR ANY OTHER PRODUCT OR SERVICE AXON OFFERS, WITH LAWS,
RULES, REGULATIONS AND INDUSTRY STANDARDS (INCLUDING NENA STANDARDS
AND DATA RETENTION REQUIREMENTS) WHICH APPLY TO CUSTOMER’S INTENDED
USE, SUCH AS RECEIVING AND PROCESSING EMERGENCY CALLS. CUSTOMER IS
RESPONSIBLE FOR MAKING CUSTOMER’S OWN LEGAL DETERMINATION ON
WHETHER CUSTOMER CAN USE THE SOLUTION AND ANY OTHER PRODUCTS AND
SERVICES AXON OFFERS FOR CUSTOMER’S INTENDED USE.

III. Software
1.

Software - General
1.1. Licenses.
1.1.1. Software License. Subject to Customer’s compliance with this Agreement (including the Quote) and
any applicable documentation, and payment of applicable fees, Axon grants Customer a nonexclusive, non-transferable, revocable, limited, non-sublicensable, royalty-free license during the
applicable Subscription Term to install, use, and display the Axon Software solely for Customer’s
internal purposes and solely for data communication with Axon Devices or Cloud Services for the
number and type of licenses purchased.
1.1.2. Firmware License. Subject to Customer’s compliance with this Agreement and payment of
applicable fees, Axon grants Customer a non-exclusive, non-transferable, non-sublicensable, royaltyfree, perpetual limited license to use the Axon Firmware solely on Axon Devices.

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1.2. Actions Required Upon Termination. Upon termination of the license associated with this Agreement,
Customer agrees to destroy all copies of the Software and other text and/or graphical documentation,
whether in electronic or printed format, that describes the features, functions and operation of the Software
that is provided by Axon to Customer ("Software Documentation") or return such copies to Axon.
Regarding any copies of media containing regular backups of Customer's computer or computer system,
Customer agrees not to access such media for the purpose of recovering the Software or online Software
Documentation.
2.

Software – Product Specific.
2.1. Wireless Offload Server. Upon request by Axon, Customer will provide Axon with access to Customer’s
store and forward servers solely for troubleshooting and maintenance.
2.2. Investigate- Third-Party Licenses (On-Premises Software Only). This Section applies solely to
Customer’s on-premises deployment of the Software and does not apply to any cloud-hosted or SaaS
offerings. Axon licenses several third-party codecs and applications that are integrated into the Software.
Customer agrees to and understands that an active support contract with Axon is required for access to all of
the following features: DNxHD output formats, decoding files via the "fast indexing" method, proprietary file
metadata, telephone and email support, and all future updates to the Software. If Customer terminates the
annual support contract with Axon, the features listed above will be disabled within the Software.
2.3. Evidence Local License. Axon owns all executable instructions, images, icons, sound, and text in Axon
Evidence Local. All rights are reserved to Axon. Axon grants a non-exclusive, royalty-free, worldwide right
and license to use Axon Evidence Local. "Use" means storing, loading, installing, or executing Axon
Evidence Local exclusively for data communication with an Axon Device. Customer may use Axon Evidence
Local in a networked environment on computers other than the computer it installs Axon Evidence Local on,
so long as each execution of Axon Evidence Local is for data communication with an Axon Device.
Customer may make copies of Axon Evidence Local for archival purposes only. Customer shall retain all
copyright, trademark, and proprietary notices in Axon Evidence Local on all copies or adaptations.

IV. Axon Application Programming Interface (“API”)
1. General
1.1. Definitions.
1.1.1. "Active Channel" means a third-party system that is continuously communicating with an Axon Digital
Evidence Management System.
1.1.2. "API Client" means the software that acts as the interface between Customer’s computer and the
server, which is already developed or to be developed by Customer.
1.1.3. “API Content” All content related to API Service, excluding Customer Content or Customer’s API Client
Content, is considered Axon’s API Content, including: (i) the design, structure and naming of API
Service fields in all responses and requests; (ii) the resources available within API Service for which
Customer takes actions on, such as Evidence, cases, users, or reports; (iii) the structure of and
relationship of API Service resources; and (iv) the design of API Service, in any part or as a whole.
1.1.4. "API Interface" means software implemented by Customer to configure Customer’s independent API
Client software to operate in conjunction with the API Service for Customer’s authorized Use.
1.1.5. "Axon Digital Evidence Management System" means Axon Evidence or Axon Evidence Local, as
specified in the Channel Services Statement of Work.
1.1.6. "Axon Evidence Partner API, API or Axon API" (collectively "API Service") means Axon’s API which
provides a programmatic means to access data in Customer’s Axon Evidence account or integrate
Customer’s Axon Evidence account with other systems.
1.1.7. "Inactive Channel" means a third-party system that will have a one-time communication to an Axon
Digital Evidence Management System.
1.1.8. "Use" means any operation on Customer’s data enabled by the supported API functionality.
1.2. Purpose and License.
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1.2.1. Customer may use API Service and data made available through API Service, in connection with an
API Client developed by Customer. Axon may monitor Customer’s use of API Service to ensure quality,
improve Axon Devices and Services, and verify compliance with this Agreement. Customer agrees to
not interfere with such monitoring or obscure from Axon Customer’s use of API Service. Customer will
not use API Service for commercial use.
1.2.2. Axon grants Customer a non-exclusive, non-transferable, non-sublicensable, worldwide, revocable right
and license during the Term to use API Service, solely for Customer’s Use in connection with
Customer’s API Client.
1.3. Limitations. Axon reserves the right to set limitations on Customer’s use of the API Service, such as a
quota on operations, to ensure stability and availability of Axon’s API. Axon will use reasonable efforts to
accommodate use beyond the designated limits.
1.4. Configuration. Customer will work independently to configure Customer’s API Client with API Service for
Customer’s applicable Use. Customer will be required to provide certain information (such as identification or
contact details) as part of the registration. Registration information provided to Axon must be accurate.
Customer will inform Axon promptly of any updates. Upon Customer’s registration, Axon will provide
documentation outlining API Service information.
1.5. API Updates. Axon may update or modify the API Service from time to time ("API Update"). Customer is
required to implement and use the most current version of API Service and to make any applicable changes
to Customer’s API Client required as a result of such API Update. API Updates may adversely affect how
Customer’s API Client accesses or communicates with API Service or the API Interface. Each API Client
must contain means for Customer to update API Client to the most current version of API Service. Axon will
provide support for one (1) year following the release of an API Update for all depreciated API Service
versions.
2.

API – Product Specific
2.1. Axon Channel Services
2.1.1. Scope. When Customer has a third-party system or data repository from which Customer desires to
share data with Axon Digital Evidence Management, Axon will facilitate the transfer of Customer’s thirdparty data into or out of Axon’s Digital Evidence Management System, as defined in the Channel
Services Statement of Work ("Channel Services SOW"). Channel Services will not delete any
Customer Content. Customer is responsible for verifying all necessary data is migrated correctly and
retained per Customer policy.
2.1.2. Purpose and Use. For Active Channels, Customer is responsible for any changes to a third-party
system that may affect the functionality of the Channel Service. An Axon Field Engineer may require
access to Customer’s network and systems to perform the Services described in the Channel Services
SOW. Customer is responsible for facilitating this access per all laws and policies applicable to
Customer.

V. Artificial Intelligence (“AI”)
1.

Definitions.
1.1. “AI Technology” means artificial intelligence functionalities embedded in Axon’s Products, which may
include: (a) Enhanced Evidence Management; (b) AI-powered redaction tools; (c) Large Language Modelbased tools (d) Predictive Analytics for operational insights; or (e) Natural Language Processing (NLP) for
text and speech analysis.
1.2. “Bias Mitigation” means strategies and techniques used to identify, measure, and minimize bias in AI
Technology.

2.

Axon Responsibilities

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2.1. Data Use. Unless otherwise agreed to in writing, Axon and Axon’s subprocessors will not train their models
on Customer Content.
2.2. Ethical AI Development. Axon shall: (a) follow its responsible innovation framework; (b) engage with the
Ethics and Equity Advisory Council (EEAC) for feedback; (c) conduct testing to minimize bias and ensure
reliability; and (d) implement Bias Mitigation techniques in model development and deployment.
3.

Customer Responsibilities and Disclaimers.
3.1. Use of AI Technologies. Customer acknowledges that AI Technology is assistive and not designed to
replace human review and judgement. Customer must: (a) review AI-generated outputs to ensure accuracy
and appropriateness; (b) maintain control over Customer Content shared with AI Technologies (c) comply
with applicable laws when using Axon AI Technology and Axon Services; and (d) monitor for potential issues
with AI outputs, including false positives or negatives.
3.2. RESTRICTIONS. AI TECHNOLOGY IS NOT DESIGNED FOR EMERGENCIES, UNLESS EMERGENCY
USE CASES ARE DESCRIBED IN THE APPLICABLE PRODUCT DOCUMENTATION AND IN SUCH
CASES, USERS SHOULD CONTACT APPROPRIATE EMERGENCY SERVICES DIRECTLY. AXON
DISCLAIMS LIABILITY FOR QUERIES CONTAINING PROHIBITED CONTENT, SUCH AS HATE,
SEXUAL MATERIAL, OR VIOLENCE, AND RESERVES THE RIGHT TO RESTRICT SUCH USAGE.
3.3. HEALTHCARE. AXON CLOUD SERVICES THAT LEVERAGE AI TECHNOLOGY, E.G.,
TRANSCRIPTION AND TRANSLATION, MUST NOT BE USED BY HEALTHCARE PROVIDERS (SUCH
AS DOCTORS, NURSES, PARAMEDICS) FOR THE PURPOSE OF PROVIDING HEALTHCARE
SERVICES, AND SHALL ONLY BE USED FOR THE PURPOSE OF HEALTHCARE PROVIDERS DEESCALATING CONFRONTATIONS, UNLESS USE BY HEALTHCARE PROVIDERS TO PROVIDE
SAFER AND MORE EFFICIENT EMERGENCY RESPONSE HEALTHCARE SERVICES IS DESCRIBED
IN PRODUCT DOCUMENTATION.

4.

Prepared Products AI Eras. This section applies to a Customer’s AI Eras subscription for Prepared products:
4.1. Assistive Dispatch Licensing. Deploying Assistive Dispatch may require Axon to procure additional third
party-licensing. Axon reserves the right to pass through these third-party costs to the Customer. Assistive
Dispatch may also require additional third-party hardware or services to be purchased by the Customer directly
from the third-party vendor. AI Era pricing does not include these third-party hardware or services costs.
4.2. Assistive Dispatch Eligibility. Assistive Dispatch is available for Customers using supported CAD and radio
console configurations. A technical assessment will determine eligibility. Customers with analog radio consoles
or unsupported digital console configurations are not eligible for Assistive Dispatch but may use other Prepared
products included in AI Era (ACT, AQA, ANET). Axon will conduct eligibility assessment only when explicitly
requested by customer.
4.3. PSAP Eligibility. PSAP eligibility for Prepared products under the AI Era Plan requires that AI Era licenses
purchased to represent at least one-third (33%) of the total sworn officer count associated with the PSAP. For
PSAPs serving multiple agencies, eligibility is calculated based on the aggregate AI Era licenses purchased
by all participating agencies relative to the combined sworn officer count served by that PSAP. Axon retains
sole discretion to determine PSAP eligibility, and may consider additional factors including call volume,
deployment feasibility, and PSAP configuration in making its determination. If Customer is interested in
Prepared products as part of the purchase of AI Era Plan, Customer shall assist Axon in making all eligibility
determinations within ninety (90) days of the date of the Quote signature.

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Schedule 1 to Software and Cloud Services Terms of Use Appendix
Axon Customer Experience Improvement Program Appendix
The ACEIP is designed to accelerate Axon’s development of technology, such as building and supporting automated
features, aiming to increase safety within communities and efficiency in public safety. Axon may make limited use of
Customer Content from participating customers to develop, improve, and support current and future Axon products
(collectively, “ACEIP Purposes”). ACEIP has 2 modes of participation, Basic and Custom. Customer is enrolled in
ACEIP Basic by default. If Customer does not want to participate in ACEIP Basic, ACEIP Custom, or both, Customer
can revoke its consent at any time via email to [email protected].
1. Axon Obligations
1.1 ACEIP Basic
When Axon uses Customer Content for ACEIP Purposes, Axon will:
• Use Customer Content only for ACEIP Purposes.
• Prohibit direct human access to Customer Content, including by Axon personnel and subprocessors, except
as needed to perform or validate deletion.
• Retain Customer Content only as long as needed to create Transformed Content (defined below) and
validate the transformations.
• Apply privacy-preserving transformations that remove identifying information appropriate to the use case
(“Transformed Content”). AI model weights and similar insights that do not contain Customer Content are
Transformed Content. Transformed Content is not Customer Content.
• Retain and permit direct human access to Transformed Content for ACEIP Purposes.
• Maintain security, privacy, and data governance programs as described in the Software and Cloud Services
Terms of Use Appendix, and apply them to ACEIP.
1.2 Transparency Portal Publication
Before activating a use case, Axon will publish it on the Axon Transparency Portal (https://www.axon.com/aceipenterprise), including the product development purpose, data types involved, and privacy-preserving techniques used.
Axon will also notify ACEIP participants when the Transparency Portal is updated with a new or materially changed
use case. Fifteen (15) calendar days after notification, Axon may activate the use case for all Basic participants.
1.3 Opt Out
Customer may opt out of ACEIP Basic at any time via [email protected]. Axon endeavors to implement opt outs within
fifteen (15) calendar days. Transformations of Customer Content cease when Axon implements the opt out. Axon may
retain Transformed Content created before it implemented the opt out request.
2. ACEIP Custom
Custom use cases may be governed by separate written terms between Axon and Customer. Those terms will control
that use case. Please direct inquiries regarding Customer participation to [email protected].

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Axon Device Appendix
General. The following terms and conditions apply to any purchase, deployment, and use of Axon-manufactured
Devices or third-party hardware products provided under the Agreement.

I.

1.

Warnings. See www.axon.com/legal for the most current Axon Device warnings.

2.

Customer Responsibilities. Customer is responsible for (a) Customer’s use of Axon Devices; (b) Customer or a
Customer-authorized user’s breach of this Agreement or violation of applicable law; (c) disputes between
Customer and a third-party over Customer’s use of Axon Devices; and (d) secure and sustainable destruction and
disposal of Axon Devices at Customer’s cost in accordance with applicable law or regulations.

3.

Installation. In certain circumstances, Axon may use a third party authorized and trained by Axon to install
products. Axon will not be liable for the failure of any Axon hardware to operate per specifications if such failure
results from installation not performed by, or as directed by Axon or Axon’s third party installer.

4.

Shipping. Axon may make partial shipments and ship Axon Devices from multiple locations. All shipments are
EXW (Incoterms 2020) via common carrier. Title and risk of loss pass to Customer upon Axon’s delivery to the
common carrier. Customer is responsible for any shipping charges in the Quote.

II.
1.

2.

General Warranty.
Axon Limited Warranty. Axon warrants that Axon-manufactured Devices, except for TASER devices (see below
for TASER warranty), are free from defects in workmanship and materials for one (1) year from the date of
Customer’s receipt, except Signal Sidearm which Axon warrants for thirty (30) months from Customer’s receipt,
and Axon-manufactured accessories which Axon warrants for ninety (90) days from Customer’s receipt (“Limited
Warranty”).
General Warranty Terms. The following apply to all Axon-manufactured Devices excluding TASER weapons:
2.1. Extended Warranty. If the Quote includes an extended warranty, the extended warranty coverage period
begins upon the expiration of the Limited Warranty. The maximum warranty period for an individual Axon
Device will be five (5) years including the initial Limited Warranty.
2.2. Claims. If Axon receives a valid warranty claim for an Axon-manufactured Device during the warranty term,
Axon’s sole responsibility is to repair or replace the Axon-manufactured Device with the same or like Axonmanufactured Device, at Axon’s option. A replacement Axon-manufactured Device will be new or like new.
Axon will warrant the replacement Axon-manufactured Device for the longer of (a) the remaining warranty of
the original Axon-manufactured Device or (b) ninety (90) days from the date of repair or replacement.
If Customer exchanges an Axon-manufactured Device or part, the replacement item becomes Customer’s
property, and the replaced item becomes Axon’s property. Before delivering an Axon-manufactured Device
for service, Customer must upload Axon-manufactured Device data to Axon Evidence or download it and
retain a copy. Axon is not responsible for any loss of software, data, or other information contained in
storage media or any part of the Axon-manufactured Device sent to Axon for service.

3.

Spare Axon Devices. At Axon's reasonable discretion, Axon may provide Customer a predetermined number of
spare Axon Devices detailed in the Quote ("Spare Axon Devices"). Spare Axon Devices are intended to replace
broken or non-functioning units while Customer submits the broken or non-functioning units through Axon’s
warranty return process. Axon will repair or replace the unit with a replacement Device. Axon assumes no liability
or obligation in the event Customer does not utilize Spare Axon Devices for the intended purpose.

4.

Limitations and Disclaimer.
4.1.1. LIMITATION. AXON’S WARRANTY EXCLUDES DAMAGE RELATED TO: (A) FAILURE TO FOLLOW
AXON DEVICE USE INSTRUCTIONS; (B) AXON DEVICES USED WITH EQUIPMENT NOT

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MANUFACTURED OR RECOMMENDED BY AXON; (C) ABUSE, MISUSE, OR INTENTIONAL
DAMAGE TO AXON DEVICE; (D) FORCE MAJEURE; (E) AXON DEVICES REPAIRED OR MODIFIED
BY PERSONS OTHER THAN AXON WITHOUT AXON’S WRITTEN PERMISSION; OR (F) AXON
DEVICES WITH A DEFACED OR REMOVED SERIAL NUMBER. AXON’S WARRANTY WILL BE VOID
IF CUSTOMER RESELLS AXON DEVICES.
4.1.2. DISCLAIMER. AXON DEVICES AND SERVICES THAT ARE NOT MANUFACTURED, PUBLISHED
OR PERFORMED BY AXON ("THIRD-PARTY PRODUCTS") ARE NOT COVERED BY AXON’S
WARRANTY AND ARE ONLY SUBJECT TO THE WARRANTIES OF THE THIRD-PARTY PROVIDER
OR MANUFACTURER.
4.1.3. EXCLUSIVE WARRANTY. TO THE EXTENT PERMITTED BY LAW, THE WARRANTIES AND
REMEDIES IN THE AGREEMENT ARE EXCLUSIVE. AXON DISCLAIMS ALL OTHER WARRANTIES,
REMEDIES, AND CONDITIONS, WHETHER ORAL, WRITTEN, STATUTORY, OR IMPLIED. IF
STATUTORY OR IMPLIED WARRANTIES CANNOT BE LAWFULLY DISCLAIMED, THEN SUCH
WARRANTIES ARE LIMITED TO THE DURATION OF THE WARRANTY DESCRIBED ABOVE AND
BY THE PROVISIONS IN THIS AGREEMENT. CUSTOMER CONFIRMS AND AGREES THAT, IN
DECIDING WHETHER TO SIGN THIS AGREEMENT, CUSTOMER HAS NOT RELIED ON ANY
STATEMENT OR REPRESENTATION BY AXON OR ANYONE ACTING ON BEHALF OF AXON
RELATED TO THE SUBJECT MATTER OF THIS AGREEMENT THAT IS NOT IN THIS AGREEMENT.
4.1.4. LOKI DRONE LIMITATIONS: IF CUSTOMER PURCHASES AXON LOKI, CUSTOMER
ACKNOWLEDGES THE LOKI DEVICE IS DESIGNED FOR OPERATION IN ENCLOSED,
CONTROLLED ENVIRONMENTS AND MUST BE USED IN COMPLIANCE WITH ALL APPLICABLE
LAWS AND SAFETY GUIDELINES. OPERATION IN OPEN OR UNAPPROVED AREAS MAY RESULT
IN SIGNAL INTERFERENCE, LOSS OF CONTROL, OR DAMAGE, AND AXON ASSUMES NO
LIABILITY FOR IMPROPER USE, INCLUDING ANY RESULTING HARM OR REGULATORY
VIOLATIONS.
III.

Technology Assurance Plan (“TAP”).
1. TAP Device and Dock Refresh. If Customer has no outstanding payment obligations and purchased TAP,
Axon will provide Customer a new Axon Device ("Device Refresh") and Axon Dock (“Dock Refresh”) as
scheduled in the Quote. The Device Refresh and or Dock Refresh will be the same or like Axon Device, at
Axon’s option, depending on what model Customer originally purchased. Axon makes no guarantee the
Device Refresh will utilize the same accessories or Axon Dock. Accessories associated with any Dock
Refreshes are subject to change at Axon discretion. Dock Refreshes will only include a new Axon Dock Bay
configuration unless a new Axon Dock core is required for Axon Device compatibility. Under the Dedrone
Refresh Program, the replacement hardware will be the same model as, or a comparable model to, the
original. Axon is not obligated to provide next-generation or upgraded versions.
2.

Refresh Delay. Axon may ship the Axon Device and Dock Refreshes as scheduled in the Quote without prior
confirmation from Customer unless the Parties agree in writing otherwise at least ninety (90) days in advance,
including shipment of the final Axon Devices and Dock Refreshes up to sixty (60) days before the end of the
Subscription Term.

3.

Upgrade Change. If Customer wants to upgrade Axon Device models from the current Axon Device to an
upgraded Axon Device, Customer must pay the price difference between the MSRP for the current Axon
Device and the MSRP for the upgraded Axon Device. Axon will not provide a refund if the model Customer
desires has an MSRP less than the MSRP of Customer’s current Devices. The MSRP is the MSRP in effect
at the time of the upgrade. Customer is responsible for the removal of previously installed hardware and
installation of the Device Upgrade. For Dedrone devices Axon does not guarantee that next-gen products will
be available at the time of refresh.

4.

Return of Original Axon Device. Within thirty (30) days of receiving a Device or Dock Refresh, Customer
must return the original Axon Devices to Axon or destroy the Axon Devices and provide a certificate of
destruction to Axon including serial numbers for the destroyed Axon Devices. If Customer does not return or

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destroy the Axon Devices, Axon will deactivate the serial numbers for the Axon Devices received by
Customer. Under the Dedrone Refresh Program, Customer is not required to return the original hardware
upon receipt of the replacement.
5.

Termination. TAP coverage terminates as of the date of termination and no refunds will be given in the event
of termination or expiration of the Agreement.

IV. Axon Device Specific Terms and Conditions.
1. Cradlepoint. If Customer purchases Cradlepoint hardware, software, or services, Customer will comply with
Cradlepoint’s end user license agreement. The term of the Cradlepoint license may differ from the Axon Evidence
Subscription. If Customer requires Cradlepoint support, Customer will contact Cradlepoint directly. By accepting a
Quote including Cradlepoint products, Customer designates and authorizes Axon as its partner of record for
purposes of Cradlepoint product renewals, support coordination, and other relevant functions. This designation
applies to all Cradlepoint products acquired by Customer during the Subscription Term of the applicable Quote
whether directly from Cradlepoint, through Axon, or through any third-party vendor or distributor. Axon shall have
no liability to Customer or any third party arising out of or relating to Axon’s acts or omissions as the Partner of
Record. Customer has the right to opt out of this authorization at any time by providing prior written notification to
both Axon and Cradlepoint. Upon such notification, the designation will be removed. This authorization remains
effective until formally removed in accordance with this section or as otherwise agreed between the parties in the
Agreement.
2.

Axon Outpost.
2.1. Installation. Customers will obtain, maintain all legally required permits, authorizations, and/or licensing in
order to place, maintain, and/or remove the Axon Outpost device at the installation location, including
licenses or permits for fixed installation of poles. If mutually agreed by the Parties, Axon or an Axon
authorized subcontractor may assist with obtaining the necessary local, state, or Federal approvals before
installing Axon Outpost.
2.2. Vandalism or Motor Vehicle Accident Warranty. If Customer purchases the Vandalism and Accident
warranty, Axon will provide up to two (2) replacements per warranty purchased if your Outpost is damaged
due to vandalism or a motor vehicle accident. Axon will make a commercially reasonable effort to provide
new installation free of charge, but installation may require additional cost. Axon does not provide refunds or
credits if the warranty is not used during the Term of the Quote.

3.

Axon Lightpost.
3.1. Ubicquia. If Customer purchases Lightpost hardware and installation services, any warranties for the
hardware are provided exclusively by the third-party manufacturer Ubicquia. All hardware-related support or
warranty claims must be directed to the respective third-party provider. Axon is not responsible for servicing
or replacing hardware. Axon will provide and support software components in accordance with the applicable
Quote.
3.2. Installation. Installation of Axon Lightpost equipment will be performed by a third-party service provider
authorized by Axon. Axon does not directly perform installation services.
3.3. Power. Customer agrees to supply a power source, in compliance with Lightpost requirements, at each site
where a Lightpost device is installed. The power must be available on a 24-hour, 7 days per week (24/7)
basis.

4.

TASER Devices.
4.1. TASER Weapon Limited Warranty.
4.1.1. Definitions.
4.1.1.1.
“Deployment” means use of the TASER weapon resulting in the discharge of the
conducted energy weapon (“CEW”) cartridge probe. For TASER 10, each probe discharged is

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considered one (1) Deployment. For TASER 7, the dual probe discharged is considered one (1)
Deployment.
4.1.1.2.
“Pooled User” means the TASER weapon is assigned and used by multiple users.
4.1.1.3. “Single User” means the TASER weapon is assigned and used by on user.
4.1.1.4. “Training Device” means the TASER weapon is only used for training purposes.
4.1.2. Warranty Coverage. Axon warrants that each Axon-manufactured TASER Device is free from defects
in workmanship and materials when assigned and used as a single-user device, pooled-user device, or
training device, for the earlier of: (i) one (1) year from the date of Customer’s receipt or (ii) if an
extended warranty is purchased for the Device, a total of up to 500 Deployments over 5 years. Used
CEW cartridges are deemed to have operated properly.
4.1.3. TASER 10L or TASER Covert. If the TASER Device is a TASER 10L (TASER 10 Light) or Covert as
defined in the Quote, Axon warrants that the TASER Device is free from defects in workmanship and
materials for the earlier of one (1) year from the date of Customer's receipt or 100 Deployments.
Reduced Life TASER 10L Device has a maximum warranty that may be purchased that will warrant the
Device for the earlier of two (2) years or 200 Deployments, including the Limited Warranty.

4.1.4. Registration. Prior to use of the TASER Device, Customer must register each TASER Device in
TASER Device Axon Evidence tenancy as a Single User, Pooled User or Training Device. Failure to
properly register the TASER Device prior to its use may void the warranty at Axon’s sole discretion.
4.2. Duty Cartridge Replenishment Plan. If the Quote includes "Duty Cartridge Replenishment Plan", Customer
must purchase the plan for each CEW user. A CEW user includes officers that use a CEW in the line of duty
and those that only use a CEW for training. Customer may not resell cartridges received. Axon will only
replace cartridges used in the line of duty.
4.3. Trade-in. If the Quote contains a discount on CEW-related line items and that discount is contingent upon
the trade-in of hardware, Customer must return used hardware and accessories associated with the discount
("Trade-In Units") to Axon within the below prescribed timeline. Customer must ship batteries via ground
shipping. Axon will provide Customer with a pre-paid shipping label for the return of the Trade-In Units. If
Axon does not receive Trade-In Units within the timeframe below, Axon will invoice Customer the value of
the trade-in credit. Customer may not destroy Trade-In Units and receive a trade-in credit.
Customer Size

Days to Return from Start Date of TASER 10 Subscription

Less than 100
officers
100 to 499 officers

60 days

500+ officers

180 days

90 days

4.4. Customer Warranty. If Customer is located in the US, Customer warrants and acknowledges that TASER
10 is classified as a firearm and is being acquired for official Customer use pursuant to a law enforcement
agency transfer under the Gun Control Act of 1968.
5.

Virtual Reality (VR) Headsets. Any additional virtual reality headsets purchased for use with Virtual Reality
Media must be purchased from Axon.

6.

Training Pod
6.1. Customer Responsibilities. Customer is responsible for: (i) all permits to use the Axon Training Pod; (ii)
complying with all applicable laws pertaining to the use of the Axon Training Pod; (iii) any maintenance
required for the Axon Training Pod; and (iv) disposal of the Axon Training Pod.

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6.2. Warranties. TO THE EXTENT NOT PROHIBITED BY LAW, AXON TRAINING POD IS SOLD “AS IS”
WITHOUT WARRANTY OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING WITHOUT
LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR
PURPOSE AND NON-INFRINGEMENT.
6.3. Placement. Axon will make its best efforts to work with Customer on the initial placement of the Axon
Training Pod. After the initial placement, it is the Customer’s responsibility to make any adjustments to the
Axon Training Pod’s placement.
6.4. Deemed Acceptance. The Axon Training Pod will be deemed accepted by Customer upon delivery.
Customer waives any right to reject the Axon Training Pod except in the event of damage during shipment,
which must be reported to Axon in writing within five (5) business days of delivery.

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Professional Services Appendix
I. Implementation and Training
1.

General
1.1. Delivery of Services. Axon personnel will work Monday through Friday, 8:30 a.m. to 5:30 p.m., except
holidays. Axon will perform all on-site tasks over a consecutive timeframe. Axon will not charge Customer
travel time by Axon personnel to Customer premises as work hours.
1.2. Access Computer Systems to Perform Services. Customer authorizes Axon limited access Customer’s
relevant computers, network systems, facilities, and third-party systems as reasonably necessary for Axon to
perform services as defined in this Agreement or in a SOW. Axon agrees to comply with Customer’s
security requirements to access such systems, either remotely or on-site, as applicable. Axon will use
commercially reasonable efforts to identify the required resources in advance. Customer is responsible for
ensuring its infrastructure meets the minimum requirements and for the accuracy of the information provided.
1.3. Site Preparation. Axon will provide a copy of current user documentation for the Axon Devices ("User
Documentation"), which will include all required environmental and operational specifications for the
professional services and Axon Devices. Before installation of the Axon Devices, Customer must prepare
the location(s) where Axon Devices are to be installed ("Installation Site") per the User Documentation and
ensure all computers, hardware, vehicles, etc. are readily available in a suitable work area. Following
installation, Customer must maintain the Installation Site per the environmental specifications. Axon will
provide any updates to the User Documentation to Customer when Axon generally releases it. For any
onsite training, Customer is responsible for providing a suitable work/training area.
1.4. Acceptance. When Axon completes professional services, Axon will present an acceptance form
("Acceptance Form") to Customer for signature to acknowledge completion. Customer must notify Axon in
writing of any material non-conformance and the specific reasons for rejection within seven (7) calendar
days from delivery of the Acceptance Form. Axon will address the issues and re-present the Acceptance
Form for signature. If Customer does not sign the Acceptance Form or provide written notice of rejection
within seven (7) calendar days of delivery, the professional services will be deemed accepted by Customer.
1.5. Customer Network. Customer is solely responsible for maintenance and functionality of the network. In no
event will Axon be liable for loss, damage, or corruption of Customer’s network from any cause other than
Axon’s negligence.
1.6. Utilization of Services. Customer must use professional services within six (6) months of the Effective Date.

II. Standard Implementation Activities
1.

Except for on-demand training, all professional services include advance remote project planning and
configuration support and assignment of a professional services manager to work with Customer on Customer’s
deployment to determine which Services under each category are appropriate. Any onsite support is noted under
each category. Additional on-site Services days may be purchased if needed.

2.

Professional services may include the following activities depending on the service package purchased:
Implementation Activity

Description

System Setup and Configuration

Configure Customer settings in Axon systems based on Customer need

User and Role Configuration

Configure roles, permissions, categories, and retention settings and
register users, as applicable

Device Registration

Register devices and associate them with Customer domain

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Implementation Activity

Description

Dock Configuration

Configure locations and settings and authenticate Axon Dock systems
(does not include physical mounting of docks)

System Troubleshooting

Troubleshoot IT issues with Axon Evidence, or hardware system access

System Admin Training

Step-by-step explanation and assistance for configuration of security,
roles & permissions, categories & retention, and other specific settings for
Axon Evidence.

Classroom and Practical Training

Step-by-step explanation and assistance for Customer's configuration of
product, functionality, and basic operation.

Evidence Sharing Training

Tailored workflow instruction on sharing cases and evidence with local
prosecuting agencies.

Best Practice Planning

Provide considerations for policy / system operations and best practices

Train-the-Trainer Instruction

Train designated Customer instructors who can support any subsequent
Customer training needs

User Go-Live Training

End-user instruction and deployment support for E.com and
device/operational training

Implementation Documentation

Axon guides for: administrators, product implementation, network setup,
categories & roles, and sample policies
Review deployment and address operational issues

Post Go-Live Review

TABLE 1 – PROFESSIONAL SERVICES MATRIX
Implementation Activity
System Setup and Configuration
User and Role Configuration
Device Registration
Dock configuration
System Troubleshooting
System Admin Training
Classroom and Practical Training
Evidence Sharing Training
Train-the-Trainer Instruction
Implementation Documentation
Best Practice Planning
Post Go-Live Review
3.

Full
✔
✔
✔
✔
✔
✔
—
✔
✔
✔
✔
✔

BWC
Starter
✔
✔
—

Virtual
✔
✔
—

✔
✔
—
—
—

✔
✔
—
—
—

✔
✔
—
—

✔
✔
—
—

Full
✔
✔
✔
—

CEW
Starter
✔
✔
✔
—

VR
✔
✔
—
—

Air
On-Site Virtual
✔
✔
✔
✔
—
—
—
—

✔
✔
—
—

✔
✔
—
—

✔
✔
—
—

✔
—

✔
—

✔
—

✔
—

✔
—

✔
—

—
—

✔
✔
✔
✔

✔
✔
✔
✔

✔
—

✔
—

✔
—

✔
—

✔
—

✔
—

—
✔
✔
✔
✔
✔

Service Package Scope
3.1. Body-Worn Camera Services
• BWC Full: Includes remote planning and up to four (4) consecutive on-site service days.
•

BWC Starter: Includes remote planning and one (1) on-site service day.

•

BWC Virtual: All Services delivered remotely.

3.2. CEW Services
• CEW Full: Includes on-site support and instructor training for up to three (3) instructors.
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•

CEW Starter: Services delivered remotely with instructor training for one (1) instructor.

3.3. VR Services. Includes remote planning and one (1) on-site training day, with instructor training for up to five
(5) instructors.
3.4. Axon Air Training. Includes system configuration and operational training. On-site training includes practical
flight instruction; virtual training excludes flight training.
3.5. Axon Justice Implementation. Includes workflow configuration, disclosure configuration, go-live planning,
and up to three (3) two (2) hour remote training sessions.

III. Additional Professional Services
1.

Smart Weapon Transition Service. The Smart Weapon Transition Service includes:
1.1. Archival of CEW Firing Logs. Axon’s on-site professional services team will upload CEW firing logs to
Axon Evidence from all TASER CEW Smart Weapons that Customer is replacing with newer Smart Weapon
models.
1.2. Return of Old Weapons. Axon’s on-site professional service team will ship all old weapons back to Axon’s
headquarters. Axon will provide Customer with a Certificate of Destruction.
1.2.1. *Note: CEW Full-Service packages for TASER 7 or TASER 10 include Smart Weapon Transition
Service instead of 1-Day Device Specific Instructor Course.

2.

Signal Sidearm Installation Service.
2.1. Purchases of 50 SSA units or more: Axon will provide one (1) day of on-site service and one professional
services manager and will provide train the trainer instruction, with direct assistance on the first of each
unique holster/mounting type. Customer is responsible for providing a suitable work/training area.
2.2. Purchases of less than 50 SSA units: Axon will provide a 1-hour virtual instruction session on the basics of
installation and device calibration.

3.

TASER On Demand Training. If the Quote includes a TASER On Demand Certification subscription, Customer
will have on-demand access to TASER Instructor and TASER Master Instructor courses only for the duration of
the TASER Subscription Term. Axon will issue a maximum of ten (10) TASER Instructor vouchers and ten (10)
TASER Master Instructor vouchers for every thousand TASER subscriptions purchased. Customer shall utilize
vouchers to register for TASER courses at their discretion within one (1) year of issuance; however, Customer
may incur a fee for cancellations less than ten (10) business days prior to a course date or failure to appear to a
registered course. Vouchers have no cash value and cannot be exchanged for any other Axon Device or
Services. Any unused vouchers will be forfeited. A voucher does not include any travel or other expenses that
might be incurred related to attending a course.

IV. Technical Account Manager
1.

Applicability. The following Technical Account Manager scope only applies to Device Technical Account
Managers. A separate SOW will be provided for any Software (SWS) TAM’s.

2.

Axon Technical Account Manager Payment. Axon will invoice for Axon Technical Account Manager ("TAM")
services, as outlined in the Quote, when the TAM commences work on-site at Customer.

3.

TAM Scope of Services. Customer’s Axon sales representative and Axon’s Customer Success team will work with
Customer to define its support needs and ensure the TAM has skills to align with those needs. There may be up to
a six (6) month waiting period before the TAM can work on-site, depending upon Customer’s needs and availability
of TAM.
TAM Scope of Services Matrix

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Full Time TAM

Regional TAM*

Four (4) days per week

Up to three (3)
consecutive days per
quarter
Up to eight (8) hours per
week

Availability
Works Onsite
Available by phone and email during regular business hours.

✔

Account Maintenance
✔

✔

✔

✔

✔

✔

✔

✔ Quarterly on-site visit

✔ On Demand

✔ Quarterly

✔

✔

✔

✔

Providing Tier 1 and Tier 2 (as defined in Axon's Service Level
Agreement) technical support for Axon Devices
Creating and monitoring RMAs

✔

✔

✔

✔

Providing Axon app support

✔

Monitoring and testing new firmware and workflows before they are
released to Customer’s production environment

✔

Conducting training on new features and devices for Customer
leadership team(s)
Thoroughly documenting issues and workflows and suggesting new
workflows to improve the effectiveness of the Axon program
Conducting weekly meetings to cover current issues and program
status
Quarterly business review and program goal discussion.

Data Analysis
Providing Axon usage data to identify trends and insights for
improving daily workflows
Comparing Customer's Axon usage and trends to peers to establish
best practices
Proactively monitoring the health of Axon equipment and
coordinating returns when needed

Direct Support

Customer Advocacy
Coordinating bi-annual voice of customer meetings with Axon’s
Device Management team
Recording and tracking Customer feature requests and major bugs

✔

✔

✔

✔

Ongoing System Set-up and Configuration
Assisting with assigning cameras and registering docks

✔

Maintaining Customer’s Axon Evidence account

✔

Connecting Customer to "Early Access" programs for new devices

✔

*All work by Regional TAM to be performed remotely, except as noted under table. Customer must schedule the on-site days
at least two (2) weeks in advance.

4.

TAM Leave Time. The TAM will be allowed up to seven (7) days of sick leave and up to fifteen (15) days of vacation
time each calendar year. The TAM will work with Customer to coordinate any time off and will provide Customer
with at least two (2) weeks’ notice before utilizing any vacation days.

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Miscellaneous Clauses Appendix
1.

Axon Aid. Upon mutual agreement between Axon and Customer, Axon may provide certain products and
services to Customer as a charitable donation under the Axon Aid program. In such event, Customer expressly
waives and releases any and all claims, now known or hereafter known, against Axon and its officers, directors,
employees, agents, contractors, affiliates, successors, and assigns (collectively, "Releasees"), including but not
limited to, on account of injury, death, property damage, or loss of data, arising out of or attributable to the Axon
Aid program whether arising out of the negligence of any Releasees or otherwise, and forever releases and
discharges all Releasees from liability under such claims. Customer expressly allows Axon to publicly announce
its participation in Axon Aid and use its name in marketing materials. Axon may terminate the Axon Aid program
without cause immediately upon notice to the Customer.

2.

Free Trial.
2.1. Trial Period and License. At any time during the Term, the Parties may agree to a free trial of Axon
Devices and Services new to the Customer (“Trial Products”) for a designated period (“Trial Period”) as
reflected in a quote (“Trial Quote”). During the Trial Period, Axon grants Customer a nonexclusive, nontransferable, revocable license to use the Trial Products solely for Customer’s internal evaluation. Trial
Products may include Axon beta software or firmware and may be subject to additional terms. Axon may
limit the number of Trial Products and may supply refurbished Trial Products. ALL TRIAL PRODUCTS, ARE
PROVIDED “AS IS” AND TO THE EXTENT NOT PROHIBITED BY LAW, AXON DISCLAIMS ALL
LIABILITY REGARDLESS OF THE CLAIM.
2.2. Trial Quote Termination. Upon at least ten (10) business days’ prior written notice to Axon at any time
prior to the end of the Trial Period, Customer may, as its sole option, terminate the free Trial Period and
underlying Trial Quote associated with the Trial Products for convenience. Customer’s rights to the Trial
Products will immediately terminate at the end of the Trial Period, and Customer will return any Trial
Products hardware to Axon within ten (10) days after the effective date of such termination or expiration at
the end of the Trial Period. Customer will return all Trial Products (excluding used CEW cartridges) in good
working condition, minus normal wear and tear. If any individual component of the Trial Products is not
returned, Axon may invoice Customer the MSRP of any of the unreturned items or damaged Trial Products,
and Customer agrees to pay the invoice along with any applicable taxes and shipping. Axon may charge
Customer if there is damage beyond normal wear and tear. Any Customer Content shall be stored and
returned pursuant to the Software and Cloud Services Terms of Use Appendix.

3.

Axon Event Offer Terms. If the Quote includes the provision of, or Axon otherwise offers, ticket(s), travel and/or
accommodation for select events hosted by Axon (“Axon Event”), the following terms and conditions shall apply:
3.1. General. Subject to the terms and conditions specified below and those in the Agreement, Axon may
provide Customer with one or more offers to fund Axon Event ticket(s), travel and/or accommodation for
Customer-selected employee(s) to attend one or more Axon Events. By entering into the Agreement,
Customer warrants that it is appropriate and permissible for Customer to receive the referenced Axon Event
offer(s) based on Customer’s understanding of the terms and conditions outlined in this Axon Event Offer
Appendix.
3.2. Attendee/Employee Selection. Customer shall have sole and absolute discretion to select the Customer
employee(s) eligible to receive the ticket(s), travel and/or accommodation that is the subject of any Axon
Event offer(s).
3.3. Compliance. It is the intent of Axon that any and all Axon Event offers comply with all applicable laws,
regulations and ethics rules regarding contributions, including gifts and donations. Axon’s provision of
ticket(s), travel and/or accommodation for the applicable Axon Event to Customer is intended for the use and
benefit of Customer in furtherance of its goals, and not the personal use or benefit of any official or employee
of Customer. Axon makes this offer without seeking promises or favoritism for Axon in any bidding
arrangements. Further, no exclusivity will be expected by either party in consideration for the offer. Axon
makes the offer with the understanding that it will not, as a result of such offer, be prohibited from any

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procurement opportunities or be subject to any reporting requirements. If Customer’s local jurisdiction
requires Customer to report or disclose the fair market value of the benefits provided by Axon, Customer
shall promptly contact Axon to obtain such information, and Axon shall provide the information necessary to
facilitate Customer's compliance with such reporting requirements.
3.4. Assignability. Customer may not sell, transfer, or assign Axon Event ticket(s), travel and/or accommodation
provided under the Agreement.
3.5. Availability. The provision of all offers of Axon Event ticket(s), travel and/or accommodation is subject to
availability of funds and resources. Axon has no obligation to provide Axon Event ticket(s), travel and/or
accommodation.
3.6. Revocation of Offer. Axon reserves the right at any time to rescind the offer of Axon Event ticket(s), travel
and/or accommodation to Customer if Customer or its selected employees fail to meet the prescribed
conditions or if changes in circumstances render the provision of such benefits impractical, inadvisable, or in
violation of any applicable laws, regulations, and ethics rules regarding contributions, including gifts and
donations.

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RESOLUTION NO. 153-26

R ESOLUTI ON AP P R OVI NG A 10-YEAR M ASTER SER VI CES AND P UR CHASI NG
AGR EEM ENT W I TH AXON ENTER P R I SES, I NC. FOR BODY-W OR N AND FLEET
CAM ER A SYSTEM S
WHEREAS, the Charles City Police Department utilizes body-worn and fleet
cameras to support its officers in carrying out their law enforcement duties; and
WHEREAS, Axon Enterprise, Inc. provides body-worn and fleet camera
equipment, software, and related services for law enforcement agencies; and
WHEREAS, the City has reviewed options for continuing these services and has
determined that entering into a 10-year Master Services and Purchasing Agreement
with Axon Enterprise, Inc. is in the best interest of the City; and
WHEREAS, the proposed agreement provides for the continued use of body-worn
and fleet camera systems and associated equipment, software, and services over a 10year term; and
WHEREAS, the annual cost of the proposed agreement is $45,507.00, which is
within the Police Department's budgeted amount of $48,000.00.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
CHARLES CITY, IOWA:
SECTION 1. That the 10-year Master Services and Purchasing Agreement with
Axon Enterprise, Inc. for body-worn and fleet camera systems is
hereby approved.
SECTION 2. That the Mayor and City Clerk are hereby authorized to execute the
agreement and any necessary related documents on behalf of the
City of Charles City.
COUNCIL MEMBER

moved for the adoption of the foregoing Resolution;

COUNCIL MEMBER
as follows:

seconded the motion and on roll call the voting was

AYES:
NAYS: None
Passed and approved this 2nd day of November, 2026.

Dean Andrews, Mayor
Attest:

Brittney Lentz, City Clerk

____

MEETING DATE: 11/02/2026

AGENDA ITEM SUMMARY
Subject: Consider Resolution No. 154-26 – Setting Public Hearing on Proposed
Conveyance of City-Owned Real Estate at 311 4th Avenue
__________________________________________________________________________
Background Summary:
The City has received an Offer to Buy from Garrett Bellinger for the purchase of the City-owned property
located at 311 4th Avenue, Charles City, Iowa, legally described as Lot Eleven (11), Block Seven (7),
Second Hart-Parr Addition to Charles City, Iowa.
The proposed purchase price is $15,000, with the property to be conveyed in its existing “as-is” condition.
Under the proposed agreement, the buyer would be responsible for addressing existing nuisance conditions
and rehabilitating the residential structure. The agreement establishes deadlines for completing exterior
improvements within 180 days after closing and substantially completing the rehabilitation, including
obtaining a Certificate of Occupancy, within one year after closing.
Pursuant to Iowa Code Section 364.7, the City must hold a public hearing before proceeding with the
proposed conveyance of City-owned real estate. Resolution No. 154-26 would establish the public hearing
for November 16, 2026, at 6:00 p.m., in the Council Chambers at City Hall, 900 Clark Street.
Following the public hearing, the City Council may consider accepting or rejecting the Offer to Buy, modifying
its terms, or deferring consideration to a subsequent meeting.

Staff Recommendation:
Staff recommends approval of Resolution No. 154-26, establishing the required public hearing for the proposed
conveyance of the City-owned property at 311 4th Avenue.

Council Action Requested:
Motion to approve Resolution No. 154-26, setting a public hearing for November 16, 2026, at 6:00 p.m., to
consider the proposed conveyance of City-owned real estate located at 311 4th Avenue to Garrett Bellinger.

OFFER TO BUY REAL ESTATE AND ACCEPTANCE
TO: City of Charles City, Iowa (SELLER)
The undersigned BUYER hereby offers to buy and the undersigned SELLER by its
acceptance agrees to sell the real property situated in Charles City Floyd County, Iowa, legally
described as:
Lot Eleven (11), Block Seven (7), Second Hart-Parr Addition to Charles City, Iowa
(locally known as 311 4th Avenue, Charles City, IA 50616)
together with any easements and appurtenant servient estates, but subject to any reasonable
easements of record, and zoning restrictions, herein referred to as the "Property," upon the
following terms and conditions provided BUYERS, on possession, are permitted to use the
Property for any use permitted by applicable laws and ordinances.
1. PURCHASE PRICE. The Purchase Price shall be $15,000.00 and BUYERS shall pay
the full purchase price in cash, certified funds, or wire transfer at the time of closing with
adjustment for closing costs to be added or deducted from this amount.
2. REAL ESTATE TAXES. Seller is a tax-exempt government entity, and the Buyers
agree that the Seller shall not be required to pay any real estate taxes or to give the Buyers a credit
for prorated real estate taxes at Closing. BUYERS shall be solely responsible for all taxes due and
payable September 1, 2027, and thereafter.
3. SPECIAL ASSESSMENTS.
A. SELLER shall pay in full all special assessments
which are a lien on the Property as of the date of acceptance.
B. BUYER shall pay all other special assessments.
4. RISK OF LOSS AND INSURANCE. SELLER shall bear the risk of loss or damage to
the Property prior to closing or possession, whichever first occurs.
5. POSSESSION AND CLOSING. Closing shall occur on or before November 20, 2026,
unless otherwise mutually agreed upon by the parties. SELLER agrees to permit BUYERS to
inspect the Property within 72 hours prior to closing to assure that the premises are in the condition
required by this Agreement. This transaction shall be considered closed upon the filing of title
transfer documents and receipt of all funds then due at closing from BUYERS under the
Agreement.
6. FIXTURES. Included with the Property shall be all fixtures that integrally belong to,
are specifically adapted to or are a part of the real estate, whether attached or detached.
7. CONDITION OF PROPERTY. BUYERS are purchasing the Property in its “AS IS”
existing condition with all faults, defects, or other adverse matters. Buyers acknowledge that Seller
1

has made no representations or warranties with respect to the Property, including, but not limited
to, any warranties or representations as to habitability, merchantability, fitness for a particular
purpose, leasing, latent or patent physical condition, utilities, operating history or projections, or
valuation. Buyers hereby waive any claims based on the condition of the property and release and
discharge the Seller and its employees, officers, and agents from any such claims, liabilities, and
causes of action. The Buyer shall be responsible for disposing of any junk, garbage, and/or
personal property located at the Property and shall be responsible for abating any existing nuisance
conditions at the Property.
8. ABSTRACT AND TITLE. SELLER is not required to provide an abstract of title to
the Property and does not make any representations or warranties as to the state of title to the
Property.
Buyer may, at Buyer’s expense, obtain an abstract of title to the Property continued through
the date of acceptance of this Agreement, and deliver it to BUYER's attorney for examination prior
to closing. If closing is delayed due to SELLER's inability to provide marketable title, this
Agreement shall continue in force and effect until either party rescinds the Agreement after giving
ten days written notice to the other party.
9. DEED. Upon payment of the purchase price, SELLER shall convey the Property to
BUYER by Municipal “Quit Claim” Deed.
10. REMEDIES OF THE PARTIES.
A. If BUYERS fail to timely perform this
Agreement, SELLER may forfeit it as provided in the Iowa Code (Chapter 656), and all payments
made shall be forfeited; or, at SELLER's option, upon thirty days written notice of intention to
accelerate the payment of the entire balance because of BUYERS’ default (during which thirty
days the default is not corrected), SELLER may declare the entire balance immediately due and
payable. Thereafter this agreement may be foreclosed in equity and the Court may appoint a
receiver.
B. If SELLER fails to timely perform this Agreement, BUYERS have the right to have all
payments made returned to them.
C. BUYERS and SELLER are also entitled to utilize any and all other remedies or actions
at law or in equity available to them and shall be entitled to obtain judgment for costs and attorney
fees as permitted by law.
11. NOTICE. Any notice under this Agreement shall be in writing and be deemed served
when it is delivered by personal delivery or by certified mail return receipt requested, addressed
to the parties at the address given below.
12. CERTIFICATION. Buyers and Seller each certify that they are not acting, directly or
indirectly, for or on behalf of any person, group, entity or nation named by any Executive Order
or the United States Treasury Department as a terrorist, “Specially Designated National and
Blocked Person” or any other banned or blocked person, entity, nation or transaction pursuant to
any law, order, rule or regulation that is enforced or administered by the Office of Foreign Assets
Control; and are not engaged in this transaction, directly or indirectly on behalf of, any such person,
2

group, entity or nation. Each party hereby agrees to defend, indemnify and hold harmless the other
party from and against any and all claims, damages, losses, risks, liabilities and expenses
(including attorney’s fees and costs) arising from or related to my breach of the foregoing
certification.
13. GENERAL PROVISIONS. In the performance of each part of this Agreement, time
shall be of the essence. Failure to promptly assert rights herein shall not, however, be a waiver of
such rights or a waiver of any existing or subsequent default. This Agreement shall apply to and
bind the successors in interest of the parties. This Agreement shall survive the closing. Paragraph
headings are for convenience of reference and shall not limit or affect the meaning of this
Agreement. Words and phrases herein shall be construed as in the singular or plural number, and
as masculine, feminine or neuter gender according to the context.
14. INSPECTION OF PRIVATE SEWAGE DISPOSAL SYSTEM. Seller represents and
warrants to Buyer that the Property is not served by a private sewage disposal system, and there
are no known private sewage disposal systems on the property.
15. ADDITIONAL PROVISIONS:
A. CONTINGENCY. Seller’s obligations under this Offer to Buy are contingent on the approval
of this Offer to Buy by the City Council of the City of Charles City, Iowa, and after such notice
and hearing required by law.
B. CLOSING COSTS. Sellers are responsible for preparation of this Agreement, deed preparation,
and transfer tax. Buyer is responsible for abstracting, title examination, recording fees, and
inspection expenses, if any.
C. BUYERS’ POST-CLOSING OBLIGATIONS. Buyer acknowledges that the Property is being
conveyed for the purpose of rehabilitation of the existing residential structure on the Property in
accordance with all applicable laws, ordinances, codes, and permit requirements. Within one
hundred and eighty (180) days after closing, Buyer shall, at Buyer’s sole cost and expense,
commence and complete exterior improvements (including but not limited to completion of siding,
roofing, windows, exterior doors, and any other unfinished work) in a good and workmanlike
manner using materials and workmanship of a quality reasonably appropriate for the Property.
Within one (1) year after closing, the Buyer shall substantially (1) complete the proposed
development of the residential structure on the Property, including interior improvements
necessary to make the residential structure eligible for lawful occupancy, including, but not limited
to, installation and completing of required plumbing, heating, electrical, and other building
systems, (2) complete all renovation, remediation, corrective work, and other improvements
required by the city, including correction of outstanding code violations and deficiencies identified
through required inspections, and (3) obtain a final Certificate of Occupancy issued by the City.
The above deadlines shall be subject to reasonable extensions approved by the City for
circumstances beyond the Buyer’s control.
Buyers shall reasonably cooperate with the Seller and shall provide Seller with copies of
documentation reasonably requested to verify completion of improvements. Buyer’s failure to
complete the improvements in accordance with this Paragraph shall constitute a default under this
3

Agreement.
Buyer shall be required to obtain all zoning approvals, building permits, and other approvals
necessary for the redevelopment.
Buyer shall not sell, assign, encumber, convey, or otherwise transfer the Property prior to
issuance of a Certificate of Occupancy without the City’s prior written consent. This
affirmative restriction shall be incorporated into the Municipal Deed to the Buyer. Buyer
acknowledges that this restriction is intended to ensure completion of the required
improvements. Upon issuance of a Certificate of Occupancy, the City shall, upon written
request, execute and record an appropriate instrument evidencing termination of the
restriction.
D. REPRESENTATION. This agreement is prepared by the attorney for the Seller. Buyers have
been advised of this representation and have been informed of Buyers right to obtain independent
legal counsel to review the Agreement on their behalf. Buyers have either obtained independent
legal counsel or has intentionally declined to do so.
E. COUNTERPARTS. This Agreement may be executed in counterparts, each of which shall be
deemed an original. Signatures which have been photocopied, sent by facsimile, or scanned and
sent by electronic delivery shall have the same force and effect as original signatures.
Dated __________________________
BUYER
_________________________________
Garrett Bellinger (BUYER)
Address: 1845 Rotary Park Rd.
Charles City, IA 50616
Telephone: 319-240-2613
SELLER
CITY OF CHARLES CITY
By: _______________________________
Dean Andrews, Mayor
ATTEST:
_________________________
Brittney Lentz, City Clerk

4

RESOLUTION NO. 154-26
RESOLUTION SETTING PUBLIC HEARING ON PROPOSED CONVEYANCE OF
REAL ESTATE OWNED BY THE CITY OF CHARLES CITY, IOWA
WHEREAS, the City of Charles City, Iowa, (“the City”) has received a written bid and
offer to purchase real estate owned by the City for property located at 311 4th Avenue, Charles
City, Iowa, from Garrett Bellinger (“Grantee”), legally described as follows:
Lot Eleven (11), Block Seven (7), Second Hart-Parr Addition to Charles City, Iowa
(“the Property”)
WHEREAS, the Grantee has offered to acquire the Property for good and valuable
consideration.
WHEREAS, it is the intention of the City Council of the City of Charles City to convey
its interest in the Property to Grantee pursuant to a written Offer to Buy, subject to formal
approval and following public hearing as required by §364.7 of the Iowa Code.
NOW, THEREFORE, BE IT RESOLVED by the City Council of Charles City that a
public hearing on the City’s proposal to convey the Property to Garrett Bellinger shall occur at
City Hall in Charles City, Iowa, 900 Clark Street, at 6:00 p.m. on the 16th day of November,
2026.
BE IT FURTHER RESOLVED that the City Clerk is hereby authorized and directed to
publish notice of the time and place of hearing in accordance with §362.3 of the Iowa Code.
Council Member ____________________ moved adoption of the foregoing Resolution,
Council Member __________________ seconded the motion to adopt, and on roll call, the
voting was as follows:
Ayes: __________________________________________________
Nays: __________________________________________________
Passed and approved this ______ day of ___________________, 2026.

Attest:
___________________________
Brittney Lentz, City Clerk

______________________________
Dean Andrews, Mayor

MEETING DATE:

11/02/2026

AGENDA ITEM SUMMARY
Subject: Res 155-26 Concrete Replacement - 7th Street/Freeman Street
__________________________________________________________________________
Background Summary:
The City has received an estimate from DeBoest Concrete Corp. for the removal and replacement of
approximately 320 square yards of concrete at the intersection of 7th Street and Freeman Street. The
proposed work includes replacement of the street surface and associated curb and gutter sections.
The proposed improvements will address deteriorating concrete infrastructure at this intersection and help
maintain the condition and functionality of the City's street system.
The total estimated project cost is $31,900

Staff Recommendation:
Staff recommends that the City Council approve Resolution No. 155-26 approving the estimate from DeBoest
Concrete Corp. in the amount of $31,900 for concrete replacement at the intersection of 7th Street and Freeman
Street.

RESOLUTION NO. 155-26

RESOLUTION APPROVING ESTIMATE FROM DEBOEST CONCRETE CORP. FOR
CONCRETE REPLACEMENT AT THE INTERSECTION OF 7TH STREET AND
FREEMAN STREET
WHEREAS, the City of Charles City has identified deteriorating concrete at
the intersection of 7th Street and Freeman Street, which has also been inspected
by City Engineer Mark Crawford; and
WHEREAS, Street Superintendent Stonecypher has received an estimate
from DeBoest Concrete Corp. for the removal and replacement of approximately
320 square yards of concrete, including the street surface and associated curb
and gutter sections; and
WHEREAS, the total estimated cost of the proposed improvements is
$31,900; and
WHEREAS, City staff and Engineer Crawford recommend approval of the
estimate to maintain the condition and functionality of the City's street system.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF CHARLES CITY, IOWA, that the estimate submitted by DeBoest
Concrete Corp. in the amount of $31,900 for concrete replacement at the
intersection of 7th Street and Freeman Street is hereby approved.
BE IT FURTHER RESOLVED that the Mayor and City Clerk are hereby
authorized to execute any necessary documents related to the approved work.
Passed and approved this 2nd day of November, 2026.
COUNCIL MEMBER
Resolution;

moved for the adoption of the foregoing

COUNCIL MEMBER
the voting was as follows:

seconded the motion to adopt, and on roll call

AYES:
NAYS:

Dean Andrews, Mayor

Attest:

Brittney Lentz, City Clerk

_____

MEETING DATE:

11/02/2026

AGENDA ITEM SUMMARY
Subject: Riverside URA Expansion
__________________________________________________________________________
Background Summary:
The Amendment intends to add the areas outlined in gold to the Riverside Urban Renewal Area:

Staff Recommendation:
Staff recommends approval of the resolution to set the date for the public hearing for Dec. 7th, 2026 at 6:00 PM.

Charles City/419381-125/UR Plan Amend

CITY OF CHARLES CITY, IOWA
URBAN RENEWAL PLAN AMENDMENT
RIVERSIDE URBAN RENEWAL AREA
December, 2026
The Urban Renewal Plan (the “Plan”) for the Riverside Urban Renewal Area (the “Urban
Renewal Area”) in the City of Charles City, Iowa (the “City”) is being amended for the purpose
of adding property to the Urban Renewal Area.
1) Addition of Property.
By virtue of this Amendment, certain real property (the
“Property”) is being added to the Urban Renewal Area as the December, 2026 Addition. With
the adoption of this Amendment, the City will designate the Property as an economic
development area. The Property will become subject to the provisions of the Plan for the Urban
Renewal Area. It is anticipated that the City will adopt an ordinance providing for the division
of property tax revenues, as set forth in Section 403.19 of the Code of Iowa, with respect to the
Property. The Property is described as follows:
Parcel - 12-06-360-002-00 – 500 North Grand Ave - Legal Description:
All of Block 4 Charles City Addition,
And
All of Block 5, Charles City Addition,
And
Lot 4 and the west one-half of Lot 5, and alley adjacent thereto in Block 3 Charles City
Addition,
And
Lots 1, 2, 3,and 4, Subdivision of Lot 1 of the Irregular Survey of the Southwest
Fractional Quarter (SWfr1/4) of the Southwest Fractional Quarter (SWfr1/4) of Section 6
Township 95 North Range 15 West of the 5th PM, Floyd County, Iowa,
And
That portion of vacated B Street from the south right-of-way line of Sixth Avenue to the
north right-of-way line of Fifth Avenue, Charles City Addition,
And
That portion of vacated Sixth Avenue from the east right-of-way line of North Grand
Avenue to the west right-of-way line of B Street, Charles City Addition; and
Parcel - 11-01-276-005-00 - 915 N IOWA – T&C Machine - Legal Description: All
that part of Lot Three (3) of the irregular Survey of the Southwest quarter (SW1/4) of the
Northeast quarter (NE1/4) of Section One (1), Township Ninety—five North (95N),
Range Sixteen West (16W) of the 5th P.M., and commencing at the Northeast (NE)
corner of said Lot Three (3) and running thence West (W) to the East (E) line of Fisher
Street in Kellog's Addition to Charles City, Iowa, and thence North (N) on the East (E)
line of said Fisher Street to the North (N) line of said Kellog's Additon (being the North
(N) line of Baldwin Street in Kellog's Addition), thence East (E) to the East (E) line of
said Southwest quarter (SW1/4) of the Northeast quarter (NE1/4) of said Section One (1),

4921-0388-0924\2

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Charles City/419381-125/UR Plan Amend

thence South (S) on said line to the place of beginning; ALSO that portion of Lots One
(1) and Ten (10), and that part of the "dead—end" of the alley in Block One hundred
forty—five (145); and that part of Lot Eleven (11), Block One hundred fifty—one (151).
lying and being South (S) and West (W) of the right—of—way of the Illinois Central
Railway Company; ALSO all that part of the Northwesterly Six and a half feet (NWly
61/2’) of that portion of Iowa Street, lying between the right—of—way of the Chicago,
Milwaukee, St. Paul and Pacific Railway Company, and the right—of—way of the
Illinois Central Railway Company, and that portion of the "dead—end" of Lane Street,
lying and being adjacent to Block One Hundred fifty—one (151); all in Lane's Addition
to St. Charles, now incorporated in and as a port of Charles City, Iowa; EXCEPT that
portion of all of the above described land which lies South (S) of an East (E) and West
(W) line Four feet North (4'N) of, and parallel to, the North (N) boundary line of the
right—of—way of the Chicago, Milwaukee, St. Paul and Pacific Railway Company;
ALSO EXCEPT that portion of all of the above land more particularly described as
follows:
Beginning at the Southwest corner of said Lot Three (3); thence North 90˚00'00"
East along the South line of said Lot Three (3) and an extension thereof Two hundred
ten and three tenths feet (210.30') to a point on the North right—of—way line of the
Chicago, Milwaukee, St. Paul and Pacific Railway, thence North 00˚04’31" East
Eight and seven tenths feet (8.70') to the Southeast corner of a certain building;
thence North 00˚04'31" East Sixty one and seventy—one hundredths feet (61.71')
along the East line of said building to a corner; thence North 89˚'57'07" West One
hundred twenty—six and seven hundredths feet (126.07') along the North line of said
building to a corner; thence North 00˚02'53" East Two feet (2.00') along the line of
said building to a corner; thence North 89˚57'07" West Twelve and thirty—five
hundredths feet (12.35') along the line of said building to a corner; thence South
00˚02'53" West Two feet (2.00') along the line of said building to a corner; thence
North 89˚57'07" West Seventy and eighty—one hundredths feet (70.81') along the
North line of said building and an extension thereof to a point on the West line of
said Lot Three (3); thence South 00˚56'40" West Seventy and fifty—nine hundredths
feet (70.59') along said West line to the point of beginning
And
All that part of Lots Three (3), Seven (7), Eight (8), and Nine (9). Block One hundred
forty—seven (147), Lane's Addition to St. Charles, now incorporated in and as a part
of Charles City, Iowa, AND all that part of the vacated alley in said Block One
hundred forty—seven (147) lying and being North (N) of the North (N) boundary line
of the right—of—way of the Chicago, Milwaukee, St. Paul and Pacific Railway
Company and Southwest (SW) of the Illinois Central Gulf Railroad more particularly
described as follows: Beginning at the Northerly (Nly) corner of Lot Six (6), said
Block One hundred forty—seven (147), thence North (N) 33˚30' East (E) One
hundred seventy—five and forty—four hundredths feet (175.44') along the
Northwesterly (NWly) line of said Block One hundred forty—seven (147) to a point
Twenty—five feet (25.0') from the centerline of the Illinois Central Gulf Railroad's
main track measured at right angles; thence South (S) .38˚20' East (E) One hundred

4921-0388-0924\2

-2-

Charles City/419381-125/UR Plan Amend

eighty—six and sixty—eight hundredths feet (186.68') to the North (N) right—of—
way line of the Chicago. Milwaukee, St. Paul and Pacific Railway Company; thence
South (S) 89˚54' West (W) Two hundred eleven and eighty—five hundredths feet
(211.85') along said line; thence North (N) 56˚30' West (W) Ninety—two hundredths
feet (0.92') to the point of beginning AND all that part of Lot Eleven (11), Block,
Block One hundred fifty—one (151) of Lane's Addition to St. Charles, now
incorporated in and as a part of Charles City, Iowa, described as follows:
Commencing at the Northerly (Nly) corner of Lot Six (6). Block One hundred forty—
seven (147), Lane's Addition; thence North (N) 33˚30' East (E) One hundred
seventy—five and forty—four hundredths feet (175.44'); thence North (N) 38˚20'
West (W) Sixty—nine and forty—six hundredths feet (69.46') to the point of
beginning; said point being on the Northwesterly (NWly) line of Iowa Street and
Twenty—five (25.0') from the centerline of the Illinois Central Gulf Railroad's main
track measured at right angles, thence South (S) 33˚30' West (W) Forty—seven and
thirty—six hundredths feet (47.36'); thence North (N) 38˚20' West (W) One hundred
thirty and three tenths feet (130.3'); thence Northwesterly (NWly) along a One
thousand two hundred seventy—six and three tenths foot (1276.3') radius curve,
concave Northeasterly Sixty—nine and Seventy—one hundredths feet (NWly 69.71’);
thence North (N) 33˚30' East (E) Forty—eight and forty—three hundredths feet
(48.43') to a point Twenty—five feet (25.0') from the centerline of said railroad's
main track measured radially; thence Southeasterly (SEly) along a One thousand two
hundred thirty—one and three tenths foot (1231.3') radius curve concave
Northeasterly Eighty—four and eighty—four hundredths feet (NEly 84.84'); thence
South (S) 38˚20' East (E) One hundred fifteen and fifty—three hundredths feet
(115.53') to the point of beginning, all as shown on plat survey dated May 28, 1974,
prepared by Harold D. Blessing PE & LS. Iowa Reg. No. 7033; and
Parcel - 11-01-276-004-00 – 1200 Fisher – Can Redemption Facility - Legal
Description: THOSE PORTIONS OF LOTS TWO (2) AND THREE (3) OF THE
IRREGULAR SURVEY OF THE SOUTHWEST QUARTER (SW‘A) OF THE
NORTHEAST QUARTER (NE1/4) OF 1-95-16 AND OF LOTS ONE (1) AND TEN
(10) AND ALLEY AND VACATED LANE STREET, LYING AND BEING
ADJACENT TO BLOCK 151 IN LANE’S ADDITION TO ST. CHARLES, NOW
INCORPORATED IN AND A PART OF CHARLES CITY, IOWA AS DESCRIBED
AND DEPICTED ON THE OCTOBER 1, 2004 SURVEY FILED OCTOBER 4, 2004,
AS DOCUMENT NO. 2004-2838 IN THE OFFICE OF THE FLOYD COUNTY
RECORDER, INCLUDING THE INGRESS AND EGRESS EASEMENT DESCRIBED
0N SUCH SURVEY. (Locally described as 1200 Fisher, Charles City, Iowa 50616;
Parcel No. 11-01-276-004-00).
2) Required Financial Information.
The following information is provided in
accordance with the requirements of Section 403.17 of the Code of Iowa:
Constitutional debt limit of the City:
Outstanding general obligation debt of the City:
Proposed debt to be incurred in area to be added
in connection with this December, 2026 Amendment:
4921-0388-0924\2

-3-

$29,604,553
$
$

-0-

NOTICE OF PUBLIC HEARING ON DESIGNATION OF EXPANDED
RIVERSIDE URBAN RENEWAL AREA AND ON PROPOSED URBAN
RENEWAL PLAN AMENDMENT
Notice Is Hereby Given: That at 6:00 p.m., in the Council Chambers of City Hall, 900
Clark Street, Charles City, Iowa, on December 7, 2026, the City Council of the City of Charles
City, Iowa (the “City”) will hold a public hearing on the question of amending the urban renewal
plan (the “Plan”) for the Riverside Urban Renewal Area and designating an expanded Riverside
Urban Renewal Area (the “Urban Renewal Area”), pursuant to Chapter 403, Code of Iowa, by
adding and including certain real property (the “Property”) situated in the City of Charles City,
Floyd County, State of Iowa, bearing the Floyd County Property Tax Parcel Identification
Numbers 12-06-360-002-00, 11-01-276-005-00, 11-01-276-004-00.
Plan.

The proposed amendment to the Plan makes the Property subject to the provisions of the
A copy of the amendment is on file for public inspection in the office of the City Clerk.

At said hearing any interested person may file written objections or comments and may be
heard orally with respect to the subject matters of the hearing.
Brittney Lentz, City Clerk

RESOLUTION NO. 156-26

R ESOLUTI ON SETTI NG DATE FOR P UBLI C HEAR I NG ON DESI GNATI ON
OF THE EXP ANDED R I VER SI DE UR BAN R ENEW AL AR EA AND ON UR BAN
R ENEW AL P LAN AM ENDM ENT
WHEREAS, this City Council of the City of Charles City, Iowa (the “City”)
by resolution previously established the Riverside Urban Renewal Area (the
“Urban Renewal Area”) and adopted an urban renewal plan (the “Plan”) for the
governance of projects and initiatives therein; and
WHEREAS, a proposal has been made which shows the desirability of
expanding the Urban Renewal Area to add and include all the property (the
“Property”) lying within the legal description set out in Exhibit A; and
WHEREAS, this City Council is desirous of obtaining as much information
as possible from the residents of the City before making this decision; and
WHEREAS, an amendment (the “Amendment”) to the Plan has been
prepared which covers the addition of the Property to the Urban Renewal Area;
and
WHEREAS, it is now necessary that a date be set for a public hearing on
the designation of the expansion of the Urban Renewal Area and on the
Amendment;
NOW, THEREFORE, Be It Resolved by the City Council of the City of
Charles City, Iowa, as follows:
Section 1.
This City Council will meet in the Council Chambers of City
Hall, 900 Clark Street, Charles City, Iowa, on December 7, 2026, at 6:00 p.m., at
which time and place it will hold a public hearing on the designation of the
expanded Urban Renewal Area described in the preamble hereof and on the
Amendment.
Section 2.
The City Clerk shall publish notice of said hearing, the same
being in the form attached hereto, which publication shall be made in a legal
newspaper of general circulation in Charles City, which publication shall be not
less than four (4) and not more than twenty (20) days before the date set for
hearing.
Section 3.
Pursuant to Section 403.5 of the Code of Iowa, the City
Administrator, or his designee, is hereby designated as the City’s representative
in connection with the consultation process which is required under that section
of the urban renewal law. It is hereby directed that representatives of Floyd
County and the Charles City Community School District be invited to participate
in the consultation.
Section 4.
The proposed Amendment is hereby submitted to the City’s
Planning and Zoning Commission for review and recommendations, as required
by Section 403.5, Code of Iowa.
COUNCIL MEMBER
Resolution;

moved for the adoption of the foregoing

COUNCIL MEMBER
the voting was as follows:

seconded the motion to adopt, and on roll call

AYES:
NAYS:

Passed and approved this 2nd day of November, 2026.

Dean Andrews, Mayor

Attest:

Brittney Lentz, City Clerk

_____

MEETING DATE:

11/02/2026

AGENDA ITEM SUMMARY
Subject: S Grand URA Expansion
__________________________________________________________________________
Background Summary:
The Amendment intends to add the areas outlined in gold to the S Grand Urban Renewal Area:

Staff Recommendation:
Staff recommends approval of the resolution to set the date for the public hearing for Dec. 7th, 2026 at 6:00 PM.

Charles City/419381-125/UR Plan Amend

CITY OF CHARLES CITY, IOWA
URBAN RENEWAL PLAN AMENDMENT
SOUTH GRAND URBAN RENEWAL AREA
December, 2026
The Urban Renewal Plan (the “Plan”) for the South Grand Urban Renewal Area (the
“Urban Renewal Area”) in the City of Charles City, Iowa (the “City”) is being amended for the
purpose of adding property to the Urban Renewal Area.
1) Addition of Property.
By virtue of this Amendment, certain real property (the
“Property”) is being added to the Urban Renewal Area as the December, 2026 Addition. With
the adoption of this Amendment, the City will designate the Property as an economic
development area. The Property will become subject to the provisions of the Plan for the Urban
Renewal Area. It is anticipated that the City will adopt an ordinance providing for the division
of property tax revenues, as set forth in Section 403.19 of the Code of Iowa, with respect to the
Property. The Property is described as follows:
-

The South Boundary begins at the southernmost portion of the Charley Western Trail
between Hildreth St. and S. Johnson St.

-

The West Boundary beginning in the south is S. Johnson St. to 9th St. to Danbury Dr. to
8th St. to S. Johnson St. to 5th St. Then to the Westernmost portion of the Charley
Western Trail, including parcel number 11-12-302-002-00, north to Grove St., flanks by
S. Iowa St. to the east and to 4th St. to S. Main St. and includes the west edge of the 600
block of S. Main St. Then follows the city right-of-way north to Waller St., between S.
Main St. and Glenwood Rd. The boundary then follows Gilbert St. city right-of-way
north and incorporates parcel numbers 11-01-351-029-00, 11-01-351-023-00, 11-01-351037-00, 11-01-351-038-00, 11-01-351-030-00, 11-01-351-036-00, 11-01-351-001-00, 1102-401-013-00, 11-02-401-014-00; ultimately, terminating at the city limits near 195th
St.

-

The East Boundary beginning in the south is Hildreth St. to 9th St. to S. Main St., then
follows city right-of-way north to 2nd St, incorporating parcel numbers 11-12-259-00100 and 11-12-256-004-00, then extends to Cedar St.

-

The North Boundary begins at the city limits near 195th St. and follows the city right-ofway of Gilbert St., incorporating parcel number 11-01-352-002-00, to Chautauqua Ave.
to Park Dr. and Court St. to S. Main St., then Gilbert St. to Cedar St.

4933-8701-1804\2

-1-

Charles City/419381-125/UR Plan Amend

2) Required Financial Information.
The following information is provided in
accordance with the requirements of Section 403.17 of the Code of Iowa:
Constitutional debt limit of the City:
Outstanding general obligation debt of the City:
Proposed debt to be incurred in area to be added
in connection with this December, 2026 Amendment:

4933-8701-1804\2

-2-

$29,604,553
$
$

-0-

NOTICE OF PUBLIC HEARING ON DESIGNATION OF EXPANDED
SOUTH GRAND URBAN RENEWAL AREA AND ON PROPOSED URBAN
RENEWAL PLAN AMENDMENT
Notice Is Hereby Given: That at 6:00 p.m., in the Council Chambers of City Hall, 900
Clark Street, Charles City, Iowa, on December 7, 2026, the City Council of the City of Charles
City, Iowa (the “City”) will hold a public hearing on the question of amending the urban renewal
plan (the “Plan”) for the South Grand Urban Renewal Area and designating an expanded South
Grand Urban Renewal Area (the “Urban Renewal Area”), pursuant to Chapter 403, Code of Iowa,
by adding and including certain real property (the “Property”) situated in the City of Charles City,
Floyd County, State of Iowa more particularly described as follows:
-

The South Boundary begins at the southernmost portion of the Charley Western Trail
between Hildreth St. and S. Johnson St.

-

The West Boundary beginning in the south is S. Johnson St. to 9th St. to Danbury Dr. to
8th St. to S. Johnson St. to 5th St. Then to the Westernmost portion of the Charley Western
Trail, including parcel number 11-12-302-002-00, north to Grove St., flanks by S. Iowa St.
to the east and to 4th St. to S. Main St. and includes the west edge of the 600 block of S.
Main St. Then follows the city right-of-way north to Waller St., between S. Main St. and
Glenwood Rd. The boundary then follows Gilbert St. city right-of-way north and
incorporates parcel numbers 11-01-351-029-00, 11-01-351-023-00, 11-01-351-037-00, 1101-351-038-00, 11-01-351-030-00, 11-01-351-036-00, 11-01-351-001-00, 11-02-401-01300, 11-02-401-014-00; ultimately, terminating at the city limits near 195th St.

-

The East Boundary beginning in the south is Hildreth St. to 9th St. to S. Main St., then
follows city right-of-way north to 2nd St, incorporating parcel numbers 11-12-259-001-00
and 11-12-256-004-00, then extends to Cedar St.

-

The North Boundary begins at the city limits near 195th St. and follows the city right-ofway of Gilbert St., incorporating parcel number 11-01-352-002-00, to Chautauqua Ave. to
Park Dr. and Court St. to S. Main St., then Gilbert St. to Cedar St.

Plan.

The proposed amendment to the Plan makes the Property subject to the provisions of the
A copy of the amendment is on file for public inspection in the office of the City Clerk.

At said hearing any interested person may file written objections or comments and may be
heard orally with respect to the subject matters of the hearing.
Brittney Lentz, City Clerk

RESOLUTION NO. 157-26

R ESOLUTI ON SETTI NG DATE FOR P UBLI C HEAR I NG ON DESI GNATI ON
OF THE EXP ANDED SOUTH GR AND UR BAN R ENEW AL AR EA AND ON
UR BAN R ENEW AL P LAN AM ENDM ENT
WHEREAS, this City Council of the City of Charles City, Iowa (the “City”)
by resolution previously established the South Grand Urban Renewal Area (the
“Urban Renewal Area”) and adopted an urban renewal plan (the “Plan”) for the
governance of projects and initiatives therein; and
WHEREAS, a proposal has been made which shows the desirability of
expanding the Urban Renewal Area to add and include all the property (the
“Property”) lying within the legal description set out in Exhibit A; and
WHEREAS, this City Council is desirous of obtaining as much information
as possible from the residents of the City before making this decision; and
WHEREAS, an amendment (the “Amendment”) to the Plan has been
prepared which covers the addition of the Property to the Urban Renewal Area;
and
WHEREAS, it is now necessary that a date be set for a public hearing on
the designation of the expansion of the Urban Renewal Area and on the
Amendment;
NOW, THEREFORE, Be It Resolved by the City Council of the City of
Charles City, Iowa, as follows:
Section 1.
This City Council will meet in the Council Chambers of City
Hall, 900 Clark Street, Charles City, Iowa, on December 7, 2026, at 6:00 p.m., at
which time and place it will hold a public hearing on the designation of the
expanded Urban Renewal Area described in the preamble hereof and on the
Amendment.
Section 2.
The City Clerk shall publish notice of said hearing, the same
being in the form attached hereto, which publication shall be made in a legal
newspaper of general circulation in Charles City, which publication shall be not
less than four (4) and not more than twenty (20) days before the date set for
hearing.
Section 3.
Pursuant to Section 403.5 of the Code of Iowa, the City
Administrator, or his designee, is hereby designated as the City’s representative
in connection with the consultation process which is required under that section
of the urban renewal law. It is hereby directed that representatives of Floyd
County and the Charles City Community School District be invited to participate
in the consultation.
Section 4.
The proposed Amendment is hereby submitted to the City’s
Planning and Zoning Commission for review and recommendations, as required
by Section 403.5, Code of Iowa.
COUNCIL MEMBER
Resolution;

moved for the adoption of the foregoing

COUNCIL MEMBER
the voting was as follows:

seconded the motion to adopt, and on roll call

AYES:
NAYS:

Passed and approved this 2nd day of November, 2026.

Dean Andrews, Mayor

Attest:

Brittney Lentz, City Clerk

_____

MEETING DATE: 11/02/2026

AGENDA ITEM SUMMARY
Subject: Consider Approval of Minor Subdivision – Dittmer’s Subdivision of Lot
10, Block 1, Siems Sunset Acres Addition (521 Sunset Place)
__________________________________________________________________________
Background Summary:
The property owners, Brandon and Ashle Dittmer, have submitted a request for approval of a minor subdivision
involving the property located at 521 Sunset Place, legally described as Lot 10, Block 1, Siems Sunset Acres
Addition. The proposed subdivision, prepared by Johnson Land Surveying, would divide the existing parcel into
three lots.
The proposed division includes:
•

Lot 1: Contains an existing accessory structure, with the property owner indicating an intent to convert
the structure to a residence.

•

Lot 2: Contains the existing primary residence.

•

Lot 3: Intended for future residential development.

City staff reviewed the proposed subdivision and contacted applicable utility providers. No utility conflicts were
identified. However, Lot 2 may require an independent sewer service connection to the municipal main at the
property owner's expense. Additionally, access arrangements for the lots will need to be addressed, including a
private access easement for Lot 2 and a future driveway connection for Lot 3.
The Planning & Zoning Commission reviewed the request at its October 14, 2026, meeting. Following
discussion regarding access, existing structures, and future development, the Commission unanimously voted
to recommend approval of the minor subdivision to the City Council.

Staff Recommendation:
Staff recommends approval of the proposed minor subdivision, consistent with the recommendation of the
Planning & Zoning Commission.

Council Action Requested:
Motion to approve Dittmer’s Subdivision of Lot 10, Block 1, Siems Sunset Acres Addition, creating three lots
at 521 Sunset Place, subject to applicable access, utility, and other requirements identified during the City's
review.

Loca on:

Lot 10, Block 1, Siems Sunset Acres Addi on to
Charles City, Floyd County, Iowa.
Requestor: Brandon Di mer
Proprietor: Brandon & Ashle Di mer
Surveyor: Daniel Johnson
Surveyor
Johnson Land Surveying
Company: 9520 200th Street
Davenport, IA 52804
Return to: [email protected]
563-506-9954

RESOLUTION NO. 158-26

RESOLUTION APPROVING MINOR SUBDIVISION – DITTMER’S SUBDIVISION OF
LOT 10, BLOCK 1 OF SIEMS SUNSET ACRES
WHEREAS, an application has been submitted for approval of a minor
subdivision known as Dittmer’s Subdivision of Lot 10, Block 1 of Siems Sunset
Acres Addition, locally known as 521 Sunset Place, in the City of Charles City,
Iowa; and
WHEREAS, the proposed minor subdivision has been reviewed in
accordance with the City of Charles City's Unified Development Ordinance; and
WHEREAS, the Planning and Zoning Commission reviewed the proposed
minor subdivision at its October 14, 2026 meeting and recommended approval to
the City Council; and
WHEREAS, the City Council has reviewed the proposed minor subdivision
and the recommendation of the Planning and Zoning Commission.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF CHARLES CITY, IOWA:
SECTION 1. The City Council hereby approves the minor subdivision
known as Dittmer’s Subdivision of Lot 10, Block 1 of Siems Sunset Acres
Addition, as presented.
SECTION 2. The Mayor and City Clerk are hereby authorized to execute
the necessary documents associated with approval of the minor
subdivision.
Passed and approved this 2nd day of November, 2026.
COUNCIL MEMBER
Resolution;

moved for the adoption of the foregoing

COUNCIL MEMBER
the voting was as follows:

seconded the motion to adopt, and on roll call

AYES:
NAYS:

Dean Andrews, Mayor

Attest:

Brittney Lentz, City Clerk

_____