On the agenda: Pleasant Hill meeting — license plate reader (Oct 13)
⚠ Agenda Watch Pleasant Hill, Iowa · Tuesday, October 13, 2026 — in 3 days
About this record
The published agenda for this October 13 meeting contains: "license plate reader". This is the public record BEFORE the vote — read the document, then show up. Public comment is where cancellations start.
Check the agenda document for the meeting time.
The agenda, word for word
Government public record — the full text of the published document, archived October 10, 2026. Gold highlighting of key terms is ours, not the original’s. Read the original document ↗
PLEASANT HILL CITY COUNCIL
REGULAR SESSION
OCTOBER 13, 2026
6:00 PM
1. CALL TO ORDER/ROLL CALL
2. APPROVAL OF AGENDA
3. PUBLIC INPUT (5 MINUTES FOR ITEMS NOT ON THE AGENDA)
4. CONSENT ITEMS
a. Council Minutes - dated 09-22-26
b. Claims Listing - dated 10-13-26
c. Expenditure Report - dated 08-31-26
d. Revenue Report - dated 08-31-26
e. Treasurer's Report - dated 08-31-26
f. Liquor License Renewal – Kwik Star #1155 – 1101 Ne 56th Street
g. Proclamation – National Community Planning Month
h. Resolution #101326-01 – Naming Authorized Bank Signers for the City of Pleasant Hill, Iowa
i. Parks Monthly Report – September 2026
5. BUSINESS ITEMS
a. Resolution #101326-02 – Approval of Des Moines Area Metropolitan Planning Organization
Eighth Amended and Substituted 28E Agreement
b. Resolution #101326-03 – Approve Contract for Engineering Services for the SE 80th Street
Pump Station and Sewer Main Improvements Project
c. Resolution #101327-04 – Approve Payment Application No. 12 and Change Order No. 7 –
2025 Storm Sewer Improvements Project
d. Resolution #101327-05 – Approve Payment Application No. 5 and Change Order No. 6 –
Shadyview Blvd and University Ave Improvements
6. CLOSING COMMENT
7. CLOSED SESSION: Pursuant to Iowa Code Section 21.5.1 (j) To Discuss with Council the
Purchase of Particular Real Estate
8. ADJOURNMENT
1
PLEASANT HILL CITY COUNCIL
REGULAR SESSION
SEPTEMBER 22, 2026
6:00 PM
1. CALL TO ORDER/ROLL CALL
Mayor Kurovski called the Pleasant Hill City Council regular meeting to order on September 22nd,
2026, at 6:00 p.m. The Council Chambers were open and available to the public to participate in
the meeting. PRESENT: Len Murray, Andrew Birch, Konnor Hodges, Alyson DeMoss, Mark Konrad,
Sara Kurovski. ABSENT: None.
2. APPROVAL OF AGENDA
Murray/Birch to approve the agenda. ROLL CALL: AYES: Murray, Birch, Hodges, DeMoss, Konrad.
NAYS: None. Motion carried 5-0.
3. PUBLIC HEARING
a. Public Hearing to Consider proposed Disposition of Street Right-of-Way
i. Resolution #092226-01 – Dispose and convey a portion of NE 12th Avenue in the 5100 block
Konrad/DeMoss moved to approve Resolution #092226-01 – Dispose and convey a portion of
NE 12th Avenue in the 5100 block. Mayor Sara Kurovski opened the public hearing at 6:01 p.m.
Brian Dunkelberger, Senior Planner presented on a request received by the City from Elder
Corporation to dispose of an 810 square foot rectangular portion of public right-of-way in the
5100 block of NE 12th Avenue. Ordinance 974, approved by City Council on September 8, 2026,
vacated the subject property thus removing its status as public land. The public hearing is
required to consider property disposal through a purchase agreement. Transfer to an adjacent
owner is the only available option in this case, as the property is not large enough to be
buildable on its own. Disposal of the portion of NE 12th Avenue in the 5100 block will allow Elder
Corporation to bring their existing site into general conformance with City Code requirements by
resolving a parking lot encroachment in the right-of-way. The public hearing was closed at 6:02
p.m. ROLL CALL: AYES: Murray, Birch, Hodges, DeMoss, Konrad. NAYS: None. Motion carried
5-0.
4. PUBLIC INPUT (5 MINUTES FOR ITEMS NOT ON THE AGENDA)
Ray Sears, 1795 Waters Edge Drive, expressed appreciation for the response received from
Captain Amy Kramer to his Freedom of Information Act (FOIA) request with inquiries on the
City’s license plate reader system. Sears requested the City Council continue to evaluate how
other jurisdictions are using the City’s data and the legality of the program.
5. CONSENT ITEMS
a. Hodges/DeMoss moved to approve the CONSENT ITEMS: Council Minutes - dated 09-08-26,
Claims Listing - dated 09-22-26, Liquor License Renewal – Copper Creek Theatre – 1325 Copper
Creek Drive, Liquor License Renewal – Casey’s Store #2406 – 1125 N Hickory Blvd, Library
Calendar – October 2026, Library Event - All Pleasant Hill Reads, Resolution #092226-02 –
Authorization of Destruction of Records, Resolution #092226-03 – Approval of Amendment
No. 1 to Software License Agreement with Encode Plus for Online Code of Ordinances,
Resolution #092226-04 – Approval of Payment Application No. 5 for Spring Creek Stream
Stabilization Project. ROLL CALL: AYES: Murray, Birch, Hodges, DeMoss, Konrad. NAYS: None.
Motion carried 5-0.
6. BUSINESS ITEMS
a. Third Reading of Ordinances #975, #976, and #977 - Proposed Amendments to City Code
Chapters 165 Title, Purpose, and General Provisions; Chapter 167 Zoning District Regulations and
Performance Standards; and Chapter 169 Zoning Ordinance Off-Street Parking and Loading
Birch/Konrad moved to approve the Third Reading of Ordinances #975, #976, and #977 Proposed Amendments to City Code Chapters 165 Title, Purpose, and General Provisions; Chapter
2
167 Zoning District Regulations and Performance Standards; and Chapter 169 Zoning Ordinance
Off-Street Parking and Loading.
Brian Dunkelberger, Senior Planner, presented a series of updates to Chapter 165: Title, Purpose
and General Provisions, to allow open-style pergolas and trellises adjacent to a primary structure,
allow increased maximum height for a single wall face of a retaining wall when a structurally
engineered design is provided and allow corrugated metal as a fence material in rear and side
yards of properties in industrial districts. Chapter 167: Zoning District Regulations and Performance
Standards updates the Accessory Dwelling Unit regulations in accordance with Senate File 2369
enacted April 9, 2026 including defining zoning districts in which ADUs are permitted and defines
“size,” and permit fireworks sales in all commercial and industrial zoning districts in accordance
with Senate File 2285 signed into law on April 21, 2022 and Chapter 169: Zoning Ordinance OffStreet Parking and Loading which establishes minimum requirement for visitor parking spaces in
all new duplex, townhome, and multifamily residential developments, adds new category for
senior/independent multifamily developments. The Planning and Zoning Commission reviewed the
proposed text amendments and unanimously recommended approval at their meeting on August
3, 2026. ROLL CALL: AYES: Murray, Birch, Hodges, DeMoss, Konrad. NAYS: None. Motion carried
5-0.
b. Resolution #092226-05 - Approval of Site Plan for 4600 Vandalia Storage Building
DeMoss/Murray moved to approve Resolution #092226-05 - Approval of Site Plan for 4600
Vandalia Storage Building.
Brian Dunkelberger, Senior Planner presented on the site plan received by the City for
consideration of a new storage building and associated site improvements at 4600 Vandalia
Road. The subject property is located within an I-2 General Industrial Zoning District which
designates warehousing as a permitted land use. Specific site improvements include a new 5,760
square foot building, additional parking, installation of sanitary sewer service and installation of
water service. The site plan presented has addressed all comments and meets City code
requirements. ROLL CALL: AYES: Murray, Birch, Hodges, DeMoss, Konrad. NAYS: None. Motion
carried 5-0.
c.
Resolution #092226-06 – Approve Grant Applications to Bravo Greater Des Moines
DeMoss/Birch moved to approve Resolution #092226-06 – Approve Grant Applications to
Bravo Greater Des Moines. Candace Bell, Communication Specialist, presented two grant
applications the City intends to apply for through Bravo Greater Des Moines, a Comprehensive
Public Art Plan or Public Art Project which would fund a comprehensive public art plan for the City
and the request is in the amount of $37,500. The second application is under the Public Art
Programming category for the second year of the All Pleasant Hill Reads programming in the
amount of $6,000. A 25 percent match is required for both if awarded which has been included in
the current fiscal year budget. Councilmember DeMoss expressed appreciation for the application
for the Arts Master Plan. ROLL CALL: AYES: Murray, Birch, Hodges, DeMoss, Konrad. NAYS:
None. Motion carried 5-0.
d. Resolution #092226-07 – Approving Contract for Engineering Services for 2027 Street Repair
Project
Murray/Hodges moved to approve Resolution #092226-07 – Approving Contract for
Engineering Services for 2027 Street Repair Project. Russ Paul, Public Works Director, presented
the City’s identified need for continuing the annual street repair project and road surface
improvements throughout the City. Staff has identified four areas in need of improvement,
including Kimberly Drive. from South Pleasant Hill Boulevard to Parkview Drive, Andrews Place
from the west end to NE 23rd Avenue, Sherrylynn Boulevard from East Oakwood Drive to Jordan
Boulevard, and North Hickory Boulevard and Maple Drive. An engineering services contract with
Kirkham Michael is proposed to design and bid the project. Scott Almeida, Vice President,
Kirkham Michael and Associates presented on the company profile, details on the scope of
services, and proposed project. Councilmember Murray inquired about coordination between the
3
work at the intersection of Maple Drive and Hickory Boulevard with future planned improvements
at Hickory Boulevard and University Avenue.
Len Murray, ROLL CALL: AYES: Murray, Birch, Hodges, DeMoss, Konrad. NAYS: None. Motion
carried 5-0.
e. Special Event Application – Dorothy’s House and East Polk County Pickleball
Hodges/DeMoss moved to approve Special Event Application – Dorothy’s House and East Polk
County Pickleball. Ryan Merritt, Parks and Recreation Manager presented a proposed event by
Dorothy’s House and East Polk County Pickleball to host a tournament on Saturday, September
26th at Hickory Glen Park, with a rain date of Saturday, October 3rd. The application has been
reviewed and recommended for approval by all necessary departments. ROLL CALL: AYES:
Murray, Birch, Hodges, DeMoss, Konrad. NAYS: None. Motion carried 5-0.
7. CLOSING COMMENT & REGIONAL APPOINTMENT REPORTS
Councilmember Murray expressed appreciation to the fire, police, and building departments for
recent responses and information. He also inquired regarding the status of the recently
completed streambank stabilization projects and how they are holding up with the high volume of
rain the City is experiencing.
Councilmember Birch reported on Wastewater Reclamation Authority current capital projects
under consideration.
Councilmember Konrad shared contact information for all City Council members can be found on
the City’s website: https://pleasanthilliowa.org/448/Meet-the-Mayor-City-Council
Ben Champ, City Manager, introduced Sarah Swisher as the City’s recently hired Finance Director
to begin work on October 5, 2026.
Alex Coggeshell, Library Director, shared information on All Pleasant Hill Reads program which
kicks off October 3, 2026, with events planned throughout the month of October.
Jamie Lee, Fire Chief, invited the community to attend the Fire Association Pancake Breakfast on
Saturday, October 10th from 7am to 10am at the Pleasant Hill Fire Station, 5151 Maple Dr,
Pleasant Hill.
8. ADJOURNMENT
Birch/Hodges moved to adjourn the Council meeting. ROLL CALL: AYES: Murray, Birch, Hodges,
DeMoss, Konrad. NAYS: None. Motion carried 5-0. The Regular City Council meeting was
adjourned at 6:27 p.m.
________________________________________
Sara Kurovski, Mayor
ATTEST:
________________________________________
Madeline Sturms, Interim City Clerk
4
A C C O U N T S
O P E N
P A Y A B L E
I T E M
R E P O R T
P U B L I C A T I O N
CITY OF PLEASANT HILL
======PAYMENT DATES=======
9/23/2026 THRU 10/13/2026
VENDOR NAME
DESCRIPTION
21ST CENTURY REHAB, P.C.
PHYSICAL ABILITIES TESTING
60.00
ACME TOOLS
ROA
110.29
AFLAC INSURANCE
INSURANCE
526.91
AIR CLEANING TECHNOLOGIES,
PLYMOVENT REPLACEMENT PARTS
ALL STAR CONCRETE LLC
UNIVERSITY SHADYVIEW-PAY AP 3
AMAZON.COM
OPERATING SUPPLIES
AMERICAN GRAPHICS & INSTAL
2 NAME PLATES
57.70
ANNE LYNAM
S. COMPLEX PLANTS
181.34
ASAP, THE AFTER SCHOOL ART
YOUTH PROGRAM
120.00
AT&T MOBILITY
AUGUST DATA
281.27
AURA EVENTS
EVENT DECORATIONS
AVAYA CLOUD INC
PHONE SERVICE-10/26
1,869.40
AXIOM CONSULTANTS LLC
PUB WKS & PARKS FACILITY PLAN
10,745.00
AXON ENTERPRISE, INC.
ANNUAL TASER CERTIFICATION
19,363.20
BAKER ELECTRIC, INC
LOCATING/MAINT TRAFF SIGNALS
7,845.55
BEST PORTABLE TOILETS
PARKS PORTABLE TOILETS-OCT
BOUNDTREE MEDICAL
MEDICAL SUPPLIES
1,353.63
BRAVO GREATER DES MOINES
HOTEL/MOTEL SHARE-SEPT 26
1,740.13
BSN SPORTS LLC
BLEACHER SAFETY END CAPS
255.09
C&K ELECTRIC LLC
DOANES GARAGE LIGHTING REPAIR
617.50
CAPITAL CITY EQUIPMENT CO
MAINT PARTS FOR EQUIP
111.91
CAPITOL CITY TOWING
TOW PD VEHICLE TO STIVERS
CENTRAL ASPHALT PAVING, IN
ASPHALT PATCHING
11,388.50
CENTRAL SALT
SALT FOR SNOW/ICE CONTROL
9,419.40
CERRIS SYSTEMS IOWA
CONCESSION MINI SPLIT SERVICE
2,215.10
CINTAS
FLOOR MATS
70.00
CLARISA GISEL SOTO BORJAS
REFUND YOUTH CENTER DEPOSIT
500.00
COLLECTION SERVICES CENTER
CASE ID 1016892
1,942.46
COMMUNITY STATE BANK
HSA
7,338.77
CONCENTRA MEDICAL
PRE-EMPLOYMENT PHYSICAL
DELTA DENTAL
DENTAL PREMIUM PAYROLL DEDUCT
3,691.36
DENMAN & COMPANY, LLP
AUDIT EXPENSE-FY 26
17,500.00
DOCUSIGN INC LOCKBOX
ANNUAL CONTRACT RENEWAL
1,725.00
DORSEY & WHITNEY LLP
LEGAL SERVICES
18,000.00
ED M FELD EQUIPMENT CORP
FUNCTION FLOW TESTING SCBA
2,359.81
EO JOHNSON
COPIER QTRLY SERVICE AGREEMENT
GALLS LLC
UNIFORMS
1,215.24
GRAINGER
PUMP FOR HVAC-E COMPLEX
1,327.70
GREAT WEST LIFE AND ANNUIT
DEFERRED COMP - THE HARTFORD
1,202.80
GREATER DES MOINES CONVENT
HOTEL/MOTEL SHARE-SEPT 26
1,740.13
GRIMES ASPHALT & PAVING CO
COLD MIX ASPHALT
491.35
HEARTLAND DOOR AND FRAME I
CCLP S DOOR LOCK REPAIR
192.00
HILLYARD/DES MOINES
REFILL SUPPLIES PARK RESTROOMS
723.04
HOTSY CLEANING SYSTEMS,IN
GROSS AMOUNT
541.00
623,725.95
4,859.24
85.00
POWER WASHER MAINT/REPAIR
5
690.00
334.15
588.00
543.87
338.90
VENDOR NAME
DESCRIPTION
GROSS AMOUNT
HUMAN PIVOT LLC
HR SERVICES
4,350.00
HY-VEE - CITY HALL ACCOUNT
SAFETY BREAKFAST
ICMA-RC
401A DEF COMP
INGRAM LIBRARY SERVICES
BOOKS
3,909.53
INTERNAL REVENUE SERVICE
FED WITHHOLDING
63,066.08
IOWA DEPT OF REVENUE & FI
STATE WITHHOLDING
6,860.28
IOWA LAW ENFORCEMENT ACADE
EDUCATION/TRAINING-HAZMAT
975.00
IOWA ONE CALL
BURIED UTILITY CONTRACT SERV
243.10
IOWA STATE POLICE ASSOCIAT
ISPA ACTIVE MEMBER DUES
800.00
IOWA WORKFORCE DEVE
UNEMPLOYMENT INS-3RD QTR 2026
IPERS-REGULAR
IPERS CONTRIBUTIONS
41,738.55
JASON EARL KLINKEFUS
WOODY & BROADLEAF CONTROL
3,395.00
KARL CHEVROLET
C440 REPAIRS
KELLY GEORGE TURF & IRRIGA
CHEM APP STEP 5 PT1
1,935.47
LIBERTY READY MIX
CONCRETE FOR STREET PAN REP
3,397.00
LIBRARY FURNITURE INTERNAT
CHILDREN'S SHELVING
7,142.63
LINDE GAS & EQUIP INC
RENTAL-OXYGEN
MADISON NATIONAL LIFE
VOLUNTARY LIFE INSURANCE
287.55
MAINLINE SERVICES, LLC
CLEAR DEBRIS FROM CULVERT
1,500.00
MB LAWN CARE LLC
WEEKLY MOWING CONTRACT
13,236.40
MENARDS-ALTOONA
OPERATING SUPPLIES
1,913.82
MERCY NORTH PHARMACY
MEDICATION
METRO WASTE AUTHORITY
MONTHLY CURB IT/RECYCLING/TRASH
MIDWEST ALARM SERVICES
FIRE ALARM MAINTENANCE
617.52
MPH INDUSTRIES
TUNING FORKS
462.70
MUNICIPAL EMERGENCY SERVIC
UNIFORMS
152.95
MUNICIPAL SUPPLY
OPERATING SUPPLIES
NEW CENTURY FS
FUEL-SEPT 26
O'REILLY AUTO PARTS
OPERATING SUPPLIES
306.28
OXEN TECHNOLOGY
MICROSOFT 365-NOV 26
2,413.95
PFM FINANCIAL ADVISORS LLC
GO CORP PURPOSE BONDS 2026
15,102.75
PIES AND PASTRIES BY LANA
ADULT PROGRAM
150.00
PITNEY BOWES BANK INC PURC
REFILL POSTAGE-9/22/26
500.00
PLEXA
2026 DUES-PHPD
POLK COUNTY PUBLIC WORKS
ENGINEERING FOR STREAM STABILI
POLK COUNTY RECORDER
CEMETERY DEEDS
14.00
PORTER DO IT BEST
OPERATING SUPPLIES
355.04
QUILL
OPERATING SUPPLIES
486.49
RACOM CORPORATION
RADIO ACCESS FEE
3,355.80
RAINBOW LIZARD DESIGN
ADULT PROGRAM
RELIASTAR LIFE INSURANCE C
DEFERRED COMP - ING
RHOMAR INDUSTRIES INC
ASPHALT CLEANER
3,583.37
RUGGED BOOKS, INC
REPLACE TOUGHBOOK
3,923.88
SCHNEIDER GRAPHICS
860.00
13,437.67
165.69
982.67
882.44
125.61
64,811.28
25.00
16,703.68
20.00
10,274.66
165.00
433.49
TRUCK GRAPHICS INSTALL
6
135.00
VENDOR NAME
DESCRIPTION
GROSS AMOUNT
SERVICEMASTER GREEN OF DES
YC CLEANING
9,214.92
SHIVE-HATTERY
FOURMILE CREEK PED BRIDGE
SHRED-IT USA
SHREDDING TOTES
STIVERS FORD
2026 F-150 PURCHASE
SUMMIT FIRE PROTECTION
SPRINKLER HOOD INSPECTION
THE EQUITABLE
DEFERRED COMP - THE EQUITABLE
THE GRAVEDIGGER LLC
BURIAL
TIFCO INDUSTRIES
SHOP STOCK ITEMS
TK GRADING & SEEDING LLC
SPRING CRK STRM STABL-PAY AP 5
TRANE U.S. INC
HVAC REPAIR-S COMPLEX
3,510.00
TREASURER, CITY OF DES MOI
WRA PAYMENT
99,183.90
TRISTAR BENEFIT ADMINISTRA
HRA REIMBURSEMENTS
6,574.34
TYLER TECHNOLOGIES, INC
ACCOUNTING SOFTWARE-ANNUAL MAI
16,680.74
UMB BANK
2026 GO BOND ACCEPTANCE FEE
VERIZON WIRELESS
IPAD WIRELESS ACCESS
VISA CARD SERVICES
VISA BILLS
11,333.57
WAGEWORKS, INC
COBRA ADMIN FEE-AUG 26
3,408.47
WD DOOR
REPLACE 3 PANELS ON WASH BAY
3,953.64
WELLMARK BLUE CROSS BLUE S
HEALTH INS PREM PAYROLL DEDUCT
32,473.68
WHITFIELD & EDDY, PLC
LEGAL SERVICES
10,647.50
WINELL DEE BLACK
REFUND CEMETERY B1/L78/SP4
SHERWIN WILLIAMS - ALTOONA
XTREME TREE
** TOTAL **
YC ENTRANCE STAINING SUPPLIES
74.40
604.23
248.95
42,224.00
677.45
713.27
1,800.00
171.53
19,185.25
300.00
382.01
SPRING CRK BUFFER ASH REMOVAL
-City of Pleasant Hill
360.00
2,720.00
1,321,626.87
FUND TOTALS
001
GENERAL
346,439.77
110
ROAD USE
98,253.06
200
DEBT SERVICE
301
CAPITAL PROJECTS
11,349.23
304
TIF CAPITAL PROJECTS
623,725.95
610
SEWER
121,463.26
670
SOLID WASTE
64,811.98
699
EQUIPMENT REPLACEMENT
19,363.20
740
GRAND TOTAL
300.00
STORM WATER
35,920.42
1,321,626.87
7
9-21-2026 02:55 PM
CITY OF PLEASANT HILL
EXPENDITURES BY PROGRAM, AREA & DEPARTMENT
AS OF:
PAGE:
1
AUGUST 31ST, 2026
% OF YEAR COMPLETED - 16.67
EXPENDITURES
CURRENT
BUDGET
MONTHLY
ACTUAL
YEAR TO DATE
ACTUAL
BUDGET
BALANCE
% OF
BUDGET
__________________________________________________________________________________________________________________
PUBLIC SAFETY
=============
POLICE DEPARTMENT
4,041,321
282,363.56
580,095.81
3,461,225.19
14.35
0
6,800
0.00
1,775.06
0.00
1,906.66
0.00
4,893.34
0.00
28.04
FIRE DEPARTMENT
EMS/AMBULANCE
2,678,472
187,700
151,937.73
9,908.07
415,531.88
25,287.71
2,262,940.12
162,412.29
15.51
13.47
ANIMAL CONTROL
21,000
14,813.00
14,938.00
6,062.00
71.13
6,935,293
460,797.42
1,037,760.06
5,897,532.94
14.96
1,936,667
132,000
91,499.91
10,415.01
296,281.50
20,858.37
1,640,385.50
111,141.63
15.30
15.80
TRAFFIC CONTROL
SNOW REMOVAL
195,000
82,000
79,371.21
7,274.96
83,183.62
7,498.83
111,816.38
74,501.17
42.66
9.14
STREET CLEANING
STORM SEWERS
0
0
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
ADMINISTRATIVE
0
0.00
0.00
0.00
0.00
2,345,667
188,561.09
407,822.32
1,937,844.68
17.39
0
0.00
0.00
0.00
0.00
0
0.00
0.00
0.00
0.00
LIBRARY
PARKS
841,424
570,823
63,064.51
33,282.39
142,419.09
78,438.58
699,004.91
492,384.42
16.93
13.74
RECREATION
CEMETERY
313,641
26,250
20,395.63
959.27
41,032.90
2,996.60
272,608.10
23,253.40
13.08
11.42
1,752,138
117,701.80
264,887.17
1,487,250.83
15.12
6,000
0.00
0.00
6,000.00
0.00
6,500
1,143,606
0.00
55,461.15
0.00
153,474.87
6,500.00
990,131.13
0.00
13.42
1,156,106
55,461.15
153,474.87
1,002,631.13
13.28
EMERGENCY FUND
EMERGENCY MANAGEMENT
TOTAL PUBLIC SAFETY
PUBLIC WORKS
============
ROADS,BRIDGES & SIDEWALK
STREET LIGHTING
TOTAL PUBLIC WORKS
HEALTH/SOCIAL SERVICES
======================
MOSQUITO CONTROL
TOTAL HEALTH/SOCIAL SERVICES
CULTURE/RECREATION
==================
TOTAL CULTURE/RECREATION
COMMUNITY ECONOMIC DEVELOPMENT
==============================
LMI
TIF
PLANNING & ZONING
TOTAL COMMUNITY ECONOMIC DEVELOPMENT
8
9-21-2026 02:55 PM
CITY OF PLEASANT HILL
EXPENDITURES BY PROGRAM, AREA & DEPARTMENT
AS OF:
PAGE:
2
AUGUST 31ST, 2026
% OF YEAR COMPLETED - 16.67
EXPENDITURES
CURRENT
BUDGET
MONTHLY
ACTUAL
YEAR TO DATE
ACTUAL
BUDGET
BALANCE
% OF
BUDGET
__________________________________________________________________________________________________________________
GENERAL GOVERNMENT
==================
MAYOR
8,333
467.61
929.45
7,403.55
11.15
COUNCIL
CLERK, TREASURER, ADMIN.
66,796
874,480
6,478.31
41,283.68
21,928.22
131,736.74
44,867.78
742,743.26
32.83
15.06
ELECTIONS
LEGAL SERVICES/CITY ATTY
0
235,000
0.00
7,161.13
0.00
23,886.70
0.00
211,113.30
0.00
10.16
CITY HALL & BUILDINGS
UTILITY FRANCHISE
403,000
165,000
28,352.95
15,119.35
59,465.75
29,886.69
343,534.25
135,113.31
14.76
18.11
IT
275,133
26,346.78
43,278.88
231,854.12
15.73
2,027,742
125,209.81
311,112.43
1,716,629.57
15.34
DEBT SERVICE
2022 $1M BOND
0
316,750
0.00
0.00
0.00
600.00
0.00
316,150.00
0.00
0.19
2023 $7.5M BOND
2026 BOND
726,800
161,600
0.00
0.00
600.00
0.00
726,200.00
161,600.00
0.08
0.00
2020 TIF BOND
2003 URB RENEW
0
0
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
2006 URB REN/CORP PURP
2007 URB REN/CORP PURP
0
0
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
2010 URB REN/CORP PURP
2009 CORP PURP/REFUNDING
0
0
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
2009 SEWER IMPROVEMENT
BOX CULVERT REPLACE-EVAN
0
0
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
2011 URB REN/CORP PURP
2012 ESSEN/CORP/GEN PURP
0
0
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
2012 URB REN
2015 BOND
0
0
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
2016 $8M BOND
2019 $16.5M BOND
0
1,157,732
0.00
0.00
0.00
0.00
0.00
1,157,732.00
0.00
0.00
TOTAL DEBT SERVICE
2,362,882
0.00
1,200.00
2,361,682.00
0.05
================
CAPITAL PROJECTS
17,507,249
738,995.75
1,045,649.46
16,461,599.61
5.97
TOTAL CAPITAL PROJECTS
17,507,249
738,995.75
1,045,649.46
16,461,599.61
5.97
TOTAL GENERAL GOVERNMENT
DEBT SERVICE
============
CAPITAL PROJECTS
9
9-21-2026 02:55 PM
CITY OF PLEASANT HILL
EXPENDITURES BY PROGRAM, AREA & DEPARTMENT
AS OF:
PAGE:
3
AUGUST 31ST, 2026
% OF YEAR COMPLETED - 16.67
EXPENDITURES
CURRENT
BUDGET
MONTHLY
ACTUAL
YEAR TO DATE
ACTUAL
BUDGET
BALANCE
% OF
BUDGET
__________________________________________________________________________________________________________________
BUSINESS TYPE ACTIVITIES
========================
WATER ADMINISTRATION
SEWER DEPARTMENT
50,000
3,477,216
0.00
182,215.48
0.00
854,803.15
50,000.00
2,622,412.85
0.00
24.58
SOLID WASTE DEPARTMENT
EQUIPMENT REPLACEMENT
825,272
2,496,000
67,387.32
14,090.90
133,305.73
26,091.90
691,966.27
2,469,908.10
16.15
1.05
STORM WATER
1,237,143
14,996.01
61,130.93
1,176,012.07
4.94
8,085,631
278,689.71
1,075,331.71
7,010,299.29
13.30
NON-DEPARTMENTAL
0
0.00
0.00
0.00
0.00
TOTAL NON-PROGRAM
0
0.00
0.00
0.00
0.00
TOTAL EXPENDITURES
42,172,708
=============
1,965,416.73
==============
4,297,238.02
==============
37,875,470.05
==============
10.19
=======
TOTAL BUSINESS TYPE ACTIVITIES
NON-PROGRAM
===========
10
CITY OF PLEASANT HILL
REVENUE PUBLICATION REPORT
AS OF: AUGUST 31ST, 2026
MONTHLY
REVENUE
______________________________________________________________________________
GENERAL
343,509.89
ROAD USE
162,549.66
EMPLOYEE BENEFIT FUND
2,258.23
EMERGENCY FUND
0.00
LOCAL OPTION SALES TAX
199,150.24
INDUSTRIAL TIF DISTRICT
0.00
EAST URBAN RENEWAL TIF
35.17
LMI FUND
46.72
CENTRAL CITY TIF
(
4,808.70)
PRAIRIE CREEK TIF
256.38
SPECIAL ASSESSMENT
1.25
CENTER CITY 2 TIF
2,693.23
CENTER CITY 3 TIF
3,068.57
URBAN RENEWAL CCRK TIF
16.00
POLICE FORFEITURE
1,227.90
AVENUE OF FLAGS T & A
4.44
P&R COMPLEX TRUST & AGNCY
4.61
LIBRARY TRUST & AGENCY
9.73
MEMORIAL TRUST & AGENCY
2.49
DEBT SERVICE
351.39
CAPITAL PROJECTS
1,913.29
TIF CAPITAL PROJECTS
333,206.40
PERPETUAL TRUST & AGENCY
809.45
WATER
1,704.76
SEWER
300,557.54
SEWER CONSTRUCTION FUND
0.00
SOLID WASTE
73,707.79
EQUIPMENT REPLACEMENT
22,389.50
STORM WATER
62,806.68
GRAND TOTAL REVENUES
1,507,472.61
11
12
Liquor License Summary
City Council 10/13/2026
Name of Business:
Kwik Star #1155
Location:
1101 NE 56th St
Class E
License classification:
Effective date:
10/31/2026 - 10/30/2027
Renewal
Type of request:
Police department approval:
x
Fire department approval:
x
13
COMMUNITY PLANNING MONTH
PROCLAMATION
WHEREAS, change is constant and affects all communities and city planning and plans can help manage this
change in a way that provides choices for how people work and live; and
WHEREAS, community planning provides an opportunity for all residents to be meaningfully involved in making
choices that determine the future of their community; and
WHEREAS, the full benefits of planning require public officials and citizens who understand, support, and
demand excellence in planning and plan implementation; and
WHEREAS, the month of October is designated as National Community Planning Month throughout the United
States of America and its territories, and
WHEREAS, American Planning Association endorses National Community Planning Month as an opportunity to
highlight how planning is essential and how planners can lead communities to equitable, resilient and vibrant
communities; and
WHEREAS, the celebration of National Community Planning Month gives us the opportunity to publicly
recognize the participation and dedication of the members of planning commissions and other citizen planners
who have contributed their time and expertise to the improvement of the City of Pleasant Hill; and
WHEREAS, we recognize the many valuable contributions made by professional community planners of the City
of Pleasant Hill and extend our thanks for the continued commitment to public service by these professionals;
NOW, THEREFORE, BE IT RESOLVED THAT, the month of October 2026 is hereby designated as Community
Planning Month in the City of Pleasant Hill in conjunction with the celebration of National Community Planning
Month.
Adopted this 13th day of October, 2026.
Sara Kurovski, Mayor
ATTEST:
Sarah Swisher, City Clerk/Finance Director
14
CITY OF PLEASANT HILL, IOWA
CITY COUNCIL AGENDA COMMUNICATION
DATE:
OCTOBER 13, 2026
TO:
MAYOR & CITY COUNCIL
FROM:
SARAH SWISHER, CPA
FINANCE DIRECTOR/CITY CLERK
SUBJECT:
NAMING AUTHORIZED BANK SIGNERS
BACKGROUND
The City maintains bank accounts to support its financial operations, including the receipt, disbursement,
and investment of public funds. The proposed resolution updates the authorized signers to include the new
Finance Director, Sarah Swisher, and establishes consistent authorization requirements for all City bank
accounts. It requires the City Manager and Finance Director to be designated as authorized signers on each
account and requires at least two authorized signers to approval all checks, payments, transfers, and
withdrawals. These requirements are intended to strengthen accountability and internal controls over City
funds.
ALTERNATIVES
Not approve the resolution. However, the proposed resolution updates the authorized signers to include
the new Finance Director.
FINANCIAL CONSIDERATIONS
N/A
RECOMMENDATION
Approve the attached resolution naming authorized bank signers on all bank institutions used by the City
of Pleasant Hill.
17
RESOLUTION #10132026-01
A RESOLUTION NAMING AUTHORIZED BANK SIGNERS
FOR THE CITY OF PLEASANT HILL, IOWA
WHEREAS, in the course of the City of Pleasant Hill’s (“City”) business it establishes relationships with
various banks for purposes including, but not limited to, depository of City funds; and
WHEREAS, banks with whom the City does business normally require a City resolution designating which
City officials are authorized to open bank accounts and to execute checks and other orders for payment
of City funds; and
WHEREAS, the City desires to designate certain City officials to open bank accounts and execute checks
and other orders for payment of City funds:
NOW, THEREFORE, the City of Pleasant Hill resolves the following:
1. As used in this Resolution, the term “Bank” shall mean any financial institution with whom,
pursuant to this Resolution, the City establishes a banking relationship.
2. The City Manager and Finance Director are hereby authorized to open or cause to be opened one
or more accounts with a Bank on such terms, conditions, and agreements as the Bank may now
or hereafter require and to make any other agreements deemed advisable in regard to any of the
forgoing.
3. That checks or other orders for the payment, transfer, or withdrawal of any of the funds or other
property of the City on deposit with a Bank shall be binding on the City when signed, manually or
by use of a facsimile or mechanical signature or otherwise authorized, by at least two Authorized
Signers designated for that account, and the Bank is hereby authorized to pay and charge to the
account of the City any such checks or other orders so signed or otherwise authorizing the same
and including also those payable to the Bank or to any other person for application, or which are
actually applied to the payment of any such indebtedness owning the Bank from the person or
persons who signed such checks or other withdrawal orders or otherwise authorized such
withdrawals. In particular, and not in limitation of forgoing, such persons may authorize
payment, transfer, or withdrawal by oral or telephonic directions to the Bank complying with such
rules and regulations relating to such authorization as the Bank may communicate to the City
from time to time.
4. That the City’s City Manager or Finance Director will certify to a Bank the names and signatures
(either actual or any form or forms of facsimile or mechanical signatures adopted by the person
authorized to sign) of the Authorized Signers listed below and shall from time to time hereafter,
upon a change in the facts so certified, immediately certify to the Bank the names and signatures
(actual or facsimile) of the persons then authorized to sign or to act.
5. That each City bank account shall have at least two Authorized Signers, which shall include the
City Manager and Finance Director. Additional Authorized Signers my also be designated.
6. That the holders of the following positions with the City are authorized to sign or act on behalf of
the City (“Authorized Signers”):
15
Position
Currently Held By
City Manager
J. Benjamin Champ
Assistant City Manager
Madeline Sturms
Finance Director
Sarah Swisher
Deputy Finance Director
Steven Johns
Payroll/Human Resources Clerk
Jodi Tassin
7. That this Resolution shall continue in force until express written notice of its rescission or
modification has been furnished to and received by a Bank.
Passed and approved this 13th day of October, 2026
______________________________
Sara Kurovski, Mayor
ATTEST:
______________________________
Sarah Swisher, Finance Director/City Clerk
16
SEPTEMBER 2026
Volunteers
Volunteer Hours for September
Total Volunteers/Hours
Park Shelter/Facility Rentals
Programs Offered/Participants
Partner Events
Parks Special Events
Event Attendance
Special Event Requests
Revenue Collected
15
30
92/199
106 (901 estimated people)
16/76
1
2
$1,160
Engagement Analytics for September
Social Media Reach
Net Followers
2.4K (5.8K views)
2,062 Total (+1)
Monthly Highlights:
- Staff attended National Recreation and Park Association (NRPA) Conference
- Fall pickleball leagues commenced (40+ registrants in 4 leagues)
Upcoming Events:
- Trick-or-Treat Around the Lake – Thursday, October 22, 2026 (Volunteer Opportunity)
- Fall Parks and Recreation Commissioner Work Day, Sunday, October 18, 9 AM-12 PM (Hickory Glen
Park)
18
Native Seed Harvest
Join us for a native seed harvest! Brought to you by the Pleasant Hill Parks and Recreation
Commission.
Join us for a hands-on native seed harvest! Enjoy time outdoors, learn to identify native plants,
and help collect prairie seeds. Healthy prairies help protect soil and improve water quality—small
seeds can make a big difference!
Dress for the weather, wear long pants and closed-toe shoes, and bring work gloves and a
reusable water bottle. Be prepared to walk through tall grasses and across uneven ground.
Date: Sunday, October 18
Time: 10 AM-Noon
Location: Hickory Glen Park, 1000 SE 68th St, Pleasant Hill, IA 50327
(Meet at Park Pavilion)
19
CITY OF PLEASANT HILL, IOWA
CITY COUNCIL AGENDA COMMUNICATION
DATE:
OCTOBER 13, 2026
TO:
MAYOR & CITY COUNCIL
FROM:
J. BENJAMIN CHAMP, ICMA-CM, AICP, CEcD, EDFP, ASLA
CITY MANAGER
SUBJECT:
APPROVAL OF INTERGOVERNMENTAL 28E AGREEMENT FOR THE DES MOINES
AREA METROPOLITAN PLANNING ORGANIZATION
BACKGROUND:
The City is a member of the Des Moines Area Metropolitan Planning Organization (MPO) that
provides leadership and administration on transportation and regional topics. The Policy
Committee of the MPO approved amendments to the organization’s 28E Agreement and
Bylaws. Pursuant to the requirements of the 28E Agreement, the amendments must also be
approved by resolution of three-fourths (3/4) of the MPO’s member governments. The changes
are intended to reflect current census data and regional changes along with clarifications to the
roles and responsibilities of MPO committees. Following is a summary provided by the MPO of
all of the changes to the 28E Agreement and Bylaws along with the proposed new agreement.
The attached resolution provides for the approval of the updated document.
ALTERNATIVES:
Not approve the updated 28E agreement for the MPO. However, the new document has been
approved and recommended by the MPO Policy Committee that includes representation from the
City of Pleasant Hill.
FINANCIAL CONSIDERATIONS:
N/A.
RECOMMENDATION:
Approval of the attached resolution approving an updated 28E agreement for the Des Moines
Area Metropolitan Planning Organization.
20
RESOLUTION #101326-02
A RESOLUTION TO APPROVE THE DES MOINES METROPOLITAN PLANNING ORGANIZATION
(MPO) EIGHTH AMENDED AND SUBSTITUTED 28E AGREEMENT
WHEREAS, the City of Pleasant Hill is a member of the Des Moines Area Metropolitan Planning
Organization, as organized under Iowa Code Chapter 28E (“MPO”); and
WHEREAS there has been a proposal to adopt certain amendments to the MPO Bylaws and corresponding
amendments to the MPO 28E Agreement; and
WHEREAS MPO Bylaws amendments require two readings and affirmative votes of a majority of member
government representatives, and amendments to the 28E Agreement require an affirmative vote of
three-fourths of the member governments by resolution; and
WHEREAS the requisite votes by the representatives of the MPO member governments have taken place
to adopt the accompanying Bylaws and 28E Agreement AS AMENDED, subject only to the requisite
approval of three-fourths of the member governments by resolution;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Pleasant Hill, Iowa, as a MPO
member government does hereby approve the MPO Bylaws and 28E Agreement AS AMENDED.
Approved October 13, 2026.
______________________________
Sara Kurovski, Mayor
ATTEST:
______________________________
Sarah Swisher, Finance Director/City Clerk
21
420 Watson Powell Jr. Parkway, Suite 200
Des Moines, Iowa 50309
Phone: 515.334.0075
Email: [email protected]
www.dmampo.org
September 30, 2026
Subject: Request to Approve the Eighth Amendment to the Des Moines Area MPO 28E Agreement
MPO Member Governments,
On September 17, 2026, the Des Moines Area Metropolitan Planning Organization (MPO) Policy Committee
voted to approve the Eighth Amendment to its 28E Agreement. Pursuant to the requirements of the 28E
Agreement, the amendments must also be approved by resolution of three-fourths (3/4) of the MPO’s member
governments before they become effective. As you consider this request to adopt the amended agreement,
below is some additional information about this update, including a summary of the changes.
Background
The MPO’s current 28E Agreement and Bylaws were last amended in 2018. Since then, the region has
experienced population changes reflected in the 2020 Census, expansion of the MPO planning area, and
continued organizational evolution.
During the MPO’s 2025 Transportation Management Area Certification Review, the U.S. Department of
Transportation recommended that the MPO update its 28E Agreement and Bylaws to reflect current census data
and regional changes and to clarify roles and responsibilities of MPO committees.
Additionally, the MPO’s 2024 Governance Insights review identified opportunities to clarify committee roles,
strengthen alignment between written provisions and current practice, and enhance member engagement.
In March 2026, the Executive and Policy committees agreed on the need for a comprehensive review of the 28E
and Bylaws. MPO Chair McCoy identified a steering committee of MPO representatives to help in this review
process.
Process
A steering committee of five mayors from MPO member communities met several times between May and
September to review proposed changes identified by MPO staff and legal counsel. The goal of the review was to
ensure that both documents are clear, consistent, and accurately reflect the current organizational framework
and operations. Potential changes identified ranged from relatively minor updates, including minor document
cleanup to address obsolete language and to ensure alignment with current practices, to more major
considerations that would change or clarify how the MPO operates.
Summary of Changes
The following summarizes changes made to the 28E Agreement:
•
•
General update and clean-up throughout the document.
Where the “Amended and Substituted Agreement” was referenced, the word “Eighth” replaced “Seventh”
at the beginning of this phrase to indicate that this is the eighth revision to the original 28E agreement.
Altoona • Ankeny • Bondurant • Carlisle • Clive • Dallas County • Des Moines • DART • Grimes • Johnston • Mitchellville
22
Norwalk • Pleasant Hill • Polk City • Polk County • Urbandale • Warren County • Waukee • West Des Moines • Windsor Heights
•
•
•
•
General references to the MPO’s policy board were updated to reflect the new name “Regional
Transportation Council”, which will replace the name “Policy Committee” as the MPO’s decision-making
body.
Article III was updated to add a section clarifying the sources of population data, and timing of gathering
population data, to be used for purposes of member assessments and voting.
Weighted voting was removed as a method of voting on MPO matters.
Detailed information about the makeup of the MPO committees, including the Transportation Technical
Committee and the Executive Committee, were moved to the Bylaws.
I appreciate your timely attention to considering approval of these amendments to the 28E Agreement. Please
feel free to reach out to me should you have any questions.
Sincerely,
Dylan Mullenix, AICP
Executive Director
Attachments:
Eighth Amended and Substituted 28E Agreement
Sample Resolution
Blank Member Signature Page
23
Des Moines Area Metropolitan
Planning Organization
28E Agreement
Eighth Amended and Substituted
September 17, 2026
#3001959 v.2
24
Des Moines Area Metropolitan Planning Organization
28E Agreement
(Eighth Amended and Substituted)
The Des Moines Area Metropolitan Planning Organization (MPO) has prepared this
document with partial funding from the United States Department of Transportation
Federal Highway Administration and the Federal Transit Administration, and in part
through local matching funds provided by the Des Moines Area MPO member
governments. These contents are the responsibility of the Des Moines Area MPO. The
United States Government and its agencies assume no liability for the contents of this
report or for the use of its contents. This document was approved as of September 17,
2026. The Des Moines Area MPO filed this 28E Agreement with the Iowa Secretary of
State on __________, 2026.
2
25
EIGHTH AMENDED AND SUBSTITUTED
AGREEMENT ESTABLISHING
THE
DES MOINES AREA METROPOLITAN PLANNING ORGANIZATION
ARTICLE I - ESTABLISHMENT
The Des Moines Area Metropolitan Planning Organization (hereinafter referred to as "the
MPO") is hereby established and created as a voluntary organization of certain county and city
governments in the Metropolitan Planning Area, as set forth on Exhibit A, attached hereto and
incorporated herein by this reference (hereinafter referred to as the "Metropolitan Planning
Area"). The Metropolitan Planning Area includes the Des Moines Urban Area, or similar
federally defined boundary, as established pursuant to applicable federal law and regulation. The
Regional Transportation Council is the governing and final decision-making body of the MPO
and serves as the MPO’s policy board for purposes of 23. U.S.C. § 134 and applicable federal
regulations. For the purposes of governance and decision-making under this Agreement,
references to actions of the MPO shall mean actions of the Regional Transportation Council
unless otherwise specified.
ARTICLE II - ORGANIZATION, PURPOSE AND POWERS
The MPO is organized as a separate legal entity pursuant to the provisions of Chapter
28E, Code of Iowa, 1997, as amended, with the powers and purposes to carry out transportation
planning activities for the metropolitan area and other activities as described in this Agreement.
The purpose of the Eighth Amended and Substituted Agreement is to make revisions to the
previous Amended and Substituted Agreement that became effective on September 20, 2018,
which replaced the previously existing agreement that became effective on August 11, 2010,
which replaced the previously existing agreement that became effective on September 7, 2005,
which replaced the previously existing agreement that became effective on August 20, 2001,
which replaced the previously existing agreement that became effective on February 26, 1998,
which replaced the previously existing agreement that became effective on May 19, 1993, which
replaced the previously existing agreement that became effective on July 1, 1983 and to authorize
the MPO to continue, pursuant hereto, to serve as a designated metropolitan planning
organization, pursuant to Part 450 of Title 23 of the Code of Federal Regulations, and any
amendment or successor section thereto; and to enable the MPO to carry out a transportation
planning process as outlined therein.
The MPO is also authorized, upon designation by the State of Iowa, to review and
comment on federal transportation, planning, or construction grants for which member
governments have applied, and to determine their consistency with adopted area wide
transportation plans. Except as otherwise provided in this Agreement, the MPO shall generally
3
26
act through its Regional Transportation Council, composed of representatives appointed by the
member governments which shall exercise the powers and authority of the MPO.
The MPO is also authorized to carry out such other activities fostering collaboration
between and among its member governments and other agencies, entities, and persons, public,
quasi-public, and private, that involve information gathering and dissemination, planning, and
consensus building deemed beneficial to the Metropolitan Planning Area. The MPO shall
consider such activities in accordance with policies, criteria, or other decision-making
frameworks adopted by the MPO Regional Transportation Council. This authority includes the
power to enter into separate 28E Agreements and may involve acting as sponsor, lead agency,
and/or fiscal agent for such endeavors.
ARTICLE III - MEMBERSHIP – POPULATION, VOTING, and REPRESENTATION
1.
Population – For the purposes of this Agreement, “population” shall mean the most recent
population estimate published by the U.S. Census Bureau or other official source as
recognized by the MPO.
Population figures shall be updated annually and shall be applied beginning July 1 of each
year for all purposes under this Agreement, including but not limited to representation,
voting, and assessments.
The MPO shall maintain and publish the official population figures used for these
purposes.
County member population shall be based upon the portion of the of its unincorporated
area within the Metropolitan Planning Area and the population of incorporated areas
within the Metropolitan Planning Area that is not otherwise represented on the MPO.
2.
Membership - Except as restricted by Section 5 of this Article, to become a voting
member of the MPO, a city or county must: (a.) be located wholly or partially within the
Metropolitan Planning Area; (b.) adopt this Eighth Amended and Substituted Agreement
perpetuating the MPO by resolution of its governing body; and (c.) have a population of
at least 3000 as defined in Article III, Section 1. All current voting MPO members as of
the date of this 28E Agreement shall retain their voting membership in the MPO,
regardless of whether or not they meet the requirements of Article III, Section 1. The
foregoing to the contrary notwithstanding, the Des Moines Area Regional Transit
Authority (“DART”) shall be a member pursuant to the terms of this agreement. To retain
membership in the MPO, each member government/agency must comply with all
requirements of this Eighth Amended and Substituted Agreement.
A city or county that is located wholly or partially within the Metropolitan Planning Area
and not meeting the full requirements for membership, or a city or county not located
4
27
wholly or partially within the Metropolitan Planning Area yet within and adjacent county
(Boone, Dallas, Jasper, Madison, Marrion, Story, or Warren counties), shall be eligible
for an associate, non-voting membership after an affirmative vote of three-fourths of the
current MPO members and the payment of dues, if any, established by the MPO.
Federal, state, and regional transportation agencies – including but not limited to the Iowa
Department of Transportation, the Federal Highway Administration, the Federal Transit
Administration, the Heart of Iowa Regional Transit Agency, the Central Iowa Regional
Transportation Planning Alliance, and the Des Moines International Airport – and other
public or quasi-public entities as determined by the MPO may serve as non-voting,
advisory members of the MPO.
3.
4.
Representation
a.
Each member government shall appoint its own representatives and may appoint
alternate representatives in such a manner as determined by the member
government. In case a member government has more than one representative,
alternate representatives for that member government shall be entitled to vote in
the absence of any representative of that member government. The DART
representative to the MPO, and any alternate, will be someone other than the
designated representative or alternate of any other member government.
b.
Each member government shall be entitled to one representative on the MPO, plus
one or more additional representatives based on the member government's
population within the Metropolitan Planning Area as follows: One additional
representative for each additional 50,000 in population as defined in Article III,
Section 1. DART will be entitled to one representative or alternate and one vote
at meetings of the Regional Transportation Council.
c.
Each representative shall serve at the pleasure of the governing body by which
that representative was approved.
d.
Associate members and advisory members will be entitled to one non-voting,
representative appointed by that entity and may appoint both primary and
alternate representatives.
Voting
a.
A quorum of the MPO shall be required for the conduct of its business. A quorum
shall consist of a majority of the total number of persons who have been
appointed as voting representatives of member governments.
5
28
b.
5.
In the ordinary conduct of the MPO's business, each representative will have one
vote; and the majority vote of those representatives present and voting shall
decide such matters.
Withdrawal and Readmission
a.
Withdrawal - A member government may withdraw from membership on the
MPO when its governing body requests such withdrawal by resolution, sent by
certified mail, return receipt requested, to the MPO. Any such withdrawal shall
become effective on the date which is the later of the following: (1) the date
specified in the resolution, or (2) upon receipt of the resolution by the MPO. As
provided in Article IV hereof, a member government shall be deemed to have
withdrawn upon nonpayment of assessment within thirty (30) days after notice
thereof is sent by certified mail, return receipt requested, to the Mayor or Chair of
the Board of Supervisors and the City Clerk or County Auditor of the member
government involved. In the event of withdrawal, such government shall not be
relieved of its obligation to pay its share of the expenses of the MPO for the MPO
fiscal year in which such withdrawal occurs.
b.
Readmission - Any member government which has withdrawn or has been
deemed to have withdrawn from the MPO may apply for readmission. The MPO
shall establish a readmission fee for any applicant. The minimum readmission fee
shall not be less than twenty-five (25) percent of the assessment for which the
applicant would have been obligated had it been a member of the MPO during the
prior MPO fiscal year. The maximum readmission fee shall not exceed two
hundred (200) percent of the assessments for which the applicant would have
been obligated during its non-membership period.
ARTICLE IV - BUDGET AND ASSESSMENT SCHEDULE
The MPO shall approve an annual budget and assessment schedule. The assessment for
each member government shall be based on the ratio of its population within the Metropolitan
Planning Area, as defined by Article III, Section 1. DART will not be charged any assessment.
All annual assessments are due and payable on July 1 of each year. Any member
government which fails to pay any assessment, in full, within 30 days (or such other period of
time as may be requested by the member government and approved by the MPO) after the due
date shall become delinquent for non-payment of the assessment. No representatives of that
member government shall thereafter be allowed to vote on any matter coming before the MPO
until the delinquency is cured.
6
29
The MPO is authorized from time-to-time to approve amendments to the budget and
corresponding special assessment schedule. Any such special assessment schedule shall be based
on the same ratio among member governments as regular assessments. The resolution adopting
any such amendments and special assessment schedule shall establish applicable payment
deadlines and delinquency dates.
Written notice of delinquency shall be sent by certified mail, return receipt requested, to
the Mayor or Chair of the Board of Supervisors and City Clerk or County Auditor of the member
government involved. Upon non-payment of the full assessment within 30 days of receipt of the
delinquency notice, that member government will be deemed to have withdrawn its membership
on the MPO.
ARTICLE V - OPERATIONAL MATTERS
1.
The MPO may adopt Bylaws and other rules or operational procedures, including
provisions governing committees, which are not inconsistent with this Eighth Amended
and Substituted Agreement.
2.
In the conduct of its business, the MPO may cooperate with, contract with, and accept and
expend funds from federal, state, and local agencies, public or semi-public entities,
private individuals, profit and non-profit corporations, and any other legally recognized
association or entity.
3.
The MPO may appoint such advisors or create such technical or advisory committees as it
deems desirable, as described in the Bylaws
4.
The MPO shall approve such transportation plans, reports, or recommendations as are
required by the federal and state governments as prerequisites for eligibility for federal or
state transportation grants. In addition, the MPO shall prepare annually a Unified
Planning Work Program (UPWP) that details planning activities to be conducted, the
responsibilities for conducting those activities, and the proposed budget for those
activities.
5.
The MPO may make such arrangements as it deems necessary to secure administrative,
staff and planning services, including contracting with any member government or any
other public or private entity. Such services shall be included in the annual UPWP of the
MPO.
ARTICLE VI - TERMINATION
The MPO may be terminated upon an affirmative vote of not less than three-fourths (3/4)
of the representatives present at any regular meeting, or at a special meeting called for such
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purpose, which vote must be ratified by resolution of the governing bodies of not less than threefourths (3/4) of the member governments.
In the event of termination, all assets of the MPO shall be distributed to and all liabilities
of the MPO shall be assumed by those governments which are members at the time of such
termination, based upon the ratio of each member government's population within the
Metropolitan Planning Area to the total population of the Metropolitan Planning Area, as defined
in Article III, Section 1. There will be deducted from the distribution of assets to any member
government that is delinquent in the payment of dues or assessments, the amounts of such
delinquency. The foregoing to the contrary notwithstanding, DART will not succeed to any
assets or liabilities of the dissolved MPO.
ARTICLE VII - AMENDMENTS
The terms and provisions of this Eighth Amended and Substituted Agreement may be
amended by a majority vote of the representatives on the MPO at any regular or special meeting
called for such purpose and approved by resolution of the governing bodies of three-fourths (3/4)
of the member governments, including DART.
ARTICLE VIII - SEPARABILITY
If any one or more of the provisions of this Agreement is declared unconstitutional or
otherwise illegal, the validity of the remainder hereof shall not be affected thereby. If the
unconstitutionality or illegality is due to the scope or breadth of the provision then the same shall
be deemed valid to the extent that it is constitutional and legal, and a Court of competent
jurisdiction shall be empowered to reform this Agreement in order to achieve that result.
ARTICLE IX - EFFECTIVE DATE AND DURATION
1.
This Eighth Amended and Substituted Agreement shall not be effective until such time as
it shall have been approved by at least three-fourths (3/4) of the following governmental
entities: Dallas County, DART, Polk County, Warren County, the City of Altoona, the
City of Ankeny, the City of Bondurant, the City of Carlisle, the City of Clive, the City of
Des Moines, the City of Grimes, the City of Johnston, the City of Mitchellville, the City
of Norwalk, the City of Pleasant Hill, the City of Polk City, the City of Urbandale, the
City of Waukee, the City of West Des Moines, and the City of Windsor Heights; and shall
have been thereafter filed and recorded as provided by law.
2.
It is the intention of this Eighth Amended and Substituted Agreement that the MPO be a
perpetual organization made up of the original parties hereto and any eligible parties
which may later adopt this Eighth Amended and Substituted Agreement.
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3.
This Eighth Amended and Substituted Agreement may be simultaneously executed in
several counterparts, each of which shall be deemed an original and all of which shall
constitute but one and the same instrument.
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Exhibit A
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EIGHTH AMENDED AND SUBSTITUTED 28E AGREEMENT
IN WITNESS WHEREOF, the parties have caused this Eighth Amended and Substituted 28E
Agreement to be executed by their duly authorized officers on the dates indicated below.
CITY OF ___________, IOWA / ________________ COUNTY
By: __________________________________
______________________, Mayor / Chair, Board of Supervisors
Date: _________________________________
ATTEST:
By:
_______________________City Clerk /
City Council Approval
Resolution No.: ________________________
Date Approved: ________________________
Optional: Roll Call / Vote: ________________________
34
CITY OF PLEASANT HILL, IOWA
CITY COUNCIL AGENDA COMMUNICATION
DATE:
OCTOBER 13, 2026
TO:
MAYOR AND CITY COUNCIL
FROM:
RUSS PAUL, PUBLIC WORKS DIRECTOR
SUBJECT:
ENGINEERING SERVICES CONTRACT FOR THE SE 80TH STREET PUMP
STATION AND SEWER MAIN IMPROVEMENT PROJECT
BACKGROUND:
In February 2025, a wastewater flow analysis update for the City’s East Sanitary Sewer Trunk
Main was completed. The results of the analysis were discussed at a Council work session in
September of last year. These results showed that the sanitary sewer pump station at SE 80th
Street is currently at firm capacity and is close to design capacity. When we are no longer able
to provide firm capacity the chances of an illicit wastewater discharge, or overflow, go up
substantially. These discharges result in severe environmental impacts and regulatory fines.
Options for providing additional capacity to this pump station was discussed at that work session,
with upsizing the SE 80th St pump station and extending a force main being the most cost-effective
option. Given the scope of this improvement, a Facility Plan to the Iowa Department of Natural
Resources (DNR) was submitted last fall and approved in March of this year.
In late June the City posted a Request for Qualifications for engineering firms to submit proposals
for this project. In total the City received five submissions to this request. Following a review and
discussion of each of the proposals submitted, City Staff recommends City Council approve
moving forward with Bolton and Menk for the design of the SE 80th Street Pump Station and
Sewer Main Improvement Project. As the submission by Bolton and Menk encompasses the overall
goals for the project.
City Staff have worked with Bolton and Menk to assemble a contract for design and bid services
to encompass the SE 80th Street Pump Station and Sewer Main Improvement project. The
following is a resolution approving a contract for engineering services in the amount of
$962,675.00. Staff from Bolton and Menk will be available at the council meeting to discuss the
project and answer questions.
ALTERNATIVES:
Not approve the contract for improvements. However, this would delay or terminate this
needed project.
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FINANCIAL CONSIDERATIONS:
Upon approval, the City will then look to start the process through the State Revolving Fund
(SRF) Planning and Development (P&D) Loan to finance the design work. The repayment of this
loan will be completed over time through Sewer Enterprise Funds.
RECOMMENDATION:
Consider approval of the attached resolution approving the contract with Bolton and Menk for
the SE 80th Street Pump Station and Sewer Main Improvement Project.
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RESOLUTION #101326-03
A RESOLUTION APPROVING A CONTRACT FOR ENGINEERING SERVICES FOR THE
SE 80th STREET PUMP STATION AND SEWER MAIN IMPROVEMENTS PROJECT
WHEREAS, the Pleasant Hill City Council has identified the need to make improvements to the SE
80th Street Pump Station and to subsequent sewer mains along the East Trunk System; and
WHEREAS, the City of Pleasant Hill issued a Request for Qualifications for Design Engineering
Services for this project in June and following the review of all the qualifications submitted, City
Staff recommend moving forward with Bolton and Menk; and
WHEREAS, Bolton and Menk, has prepared the attached contract for engineering services for the
SE 80th Street Pump Station and Sewer Main Improvement Project in the amount of $962,675.00;
THEREFORE, BE IT RESOLVED, that the City Council of Pleasant Hill, Iowa, in Polk County, Iowa,
does hereby approve the attached contract with Bolton and Menk for the SE 80th Street Pump
Station and Sewer Main Improvement Project.
ADOPTED this 13th day of October 2026.
Sara Kurovski, Mayor
ATTEST:
Sarah Swisher, Finance Director/City Clerk
37
430 E. Grand Avenue
Suite 101
Des Moines, IA 50309
Phone: (515) 259-9190
Bolton-Menk.com
October 13, 2026
City Council
City of Pleasant Hill
5160 Maple Drive, Suite A
Pleasant Hill, IA 50327
RE:
SE 80th Street Pump Station and SE 6th Avenue Sewer Main Improvements
City of Pleasant Hill
Project No.: 26X.144604.000
Dear Mayor and City Council:
On behalf of Bolton & Menk, Inc., we are pleased to submit our proposal to provide professional
engineering services for the SE 80th Street Pump Station and SE 6th Avenue Sewer Main Improvements
project. We understand this project is a critical investment in Pleasant Hill's wastewater infrastructure
that will support future growth and system reliability.
Bolton & Menk is an employee-owned, multidisciplinary consulting firm with more than 75 years of
experience providing engineering, planning, surveying, and design services that help communities
develop and maintain safe, sustainable, and resilient infrastructure. Our Iowa staff includes 140 people
across six offices throughout the state. Our team has developed a strong reputation as a trusted
municipal engineering parter of communities across the state.
For this project, we have assembled a highly qualified team of professionals to provide local experience
with specialized expertise in sanitary sewer infrastructure, permitting, and State Revolving Fund (SRF)
projects. We understand public communication is essential to the success of this project. We will work
closely with City staff to provide clear, timely, and proactive communication through public meetings,
project updates, stakeholder coordination, and responsive outreach throughout the planning and design
process.
In addition to our in-house engineering, surveying, and project management staff, our team includes:
• JCG Land Services for right-of-way and property acquisition services.
• IMEG for electrical and mechanical engineering related to the pump station.
• Terracon for geotechnical investigation and subsurface evaluation services.
• LS Engineers for structural engineering services.
The enclosed agreement outlines a proposed lump sum fee of $962,675 for professional services
through completion of the bidding phase.
H:\PLEASHIL_CI_IA\26X144604000\1_Corres\C_To Others\2026 10 13 Items for Council\2026 10 13 Transmittal Letter.docx
38
We appreciate the confidence the City has placed in our team and welcome the opportunity to assist
with this important infrastructure investment. We look forward to establishing a strong partnership with
the City of Pleasant Hill and delivering a project that will serve the community for many years to come.
Sincerely,
Bolton & Menk, Inc.
Jessica M.B. Fisher, P.E.
Project Manager
Matthew W. Ferrier, P.E.
Municipal Practice Leader|Principal
H:\PLEASHIL_CI_IA\26X144604000\1_Corres\C_To Others\2026 10 13 Items for Council\2026 10 13 Transmittal Letter.docx
39
AGREEMENT FOR PROFESSIONAL SERVICES
SE 80th STREET PUMP STATION AND SE 6th AVENUE SEWER MAIN IMPROVEMENTS
CITY OF PLEASANT HILL and BOLTON & MENK, INC.
This Agreement, made this 13th day of October, 2026, by and between City of Pleasant Hill, Iowa, 5160 Maple
Drive, Suite A, Pleasant Hill, IA 50327, (“CLIENT”), and Bolton & Menk, Inc., 430 E Grand Ave #101, Des Moines
IA, 50309, (“CONSULTANT”).
WITNESS, whereas the CLIENT requires professional services in conjunction with SE 80th Street Pump Station
and SE 6th Avenue Sewer Main Improvements (“Project”) and whereas the CONSULTANT agrees to furnish the
various professional services (the “Services”), including Basic Services and Additional Services as defined in
Section I, as requested by the CLIENT.
NOW, THEREFORE, in consideration of the mutual covenants and promises between the parties hereto, it is
agreed:
SECTION I – CONSULTANT’S SERVICES
A. The CONSULTANT agrees to perform the various Basic Services in connection with the Project as
described in Exhibit A.
B. Upon mutual agreement of the parties, professional services in addition to the Basic Services (the
“Additional Services”) may be authorized as described in Paragraph IV.B, and when so authorized, shall
be included with the Services to be provided under this Agreement.
SECTION II - THE CLIENT'S RESPONSIBILITIES
A. The CLIENT shall promptly compensate the CONSULTANT for the Services in accordance with Section III
of this Agreement.
B. The CLIENT shall place any and all previously acquired information related to the Project in its custody at
the disposal of the CONSULTANT for its use. Such information shall include, but is not limited to: boundary
surveys, topographic surveys, preliminary sketch plan layouts, building plans, soil surveys, abstracts, deed
descriptions, tile maps and layouts, aerial photos, utility agreements, environmental reviews, and zoning
limitations. The CONSULTANT may rely upon the accuracy and sufficiency of all such information in
performing services unless otherwise instructed, in writing, by CLIENT.
C. The CLIENT will guarantee access to and make all provisions for entry upon public portions of the project
and reasonable efforts to provide access to private portions and pertinent adjoining properties.
D. The CLIENT will give prompt notice to the CONSULTANT whenever the CLIENT observes or otherwise
becomes aware of any defect in the proposed project.
E. The CLIENT shall designate a liaison person to act as the CLIENT'S representative with respect to services
to be rendered under this Agreement. Said representative shall have the authority to transmit instructions,
receive instructions, receive information, interpret and define the CLIENT'S policies with respect to the project
and CONSULTANT'S services.
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F. The CONSULTANT’S services do not include legal, insurance counseling, accounting, independent cost
estimating, financial advisory or “municipal advisor” (as described in Section 975 of the Dodd-Frank Wall
Street Reform and Consumer Protection Act 2010 and the municipal advisor registration rules issued by the
SEC) professional services and the CLIENT shall provide any such services as may be required for completion
of the Project described in this Agreement.
G. The CLIENT will obtain any and all regulatory permits required for the proper and legal execution of the
Project. CONSULTANT will assist CLIENT with permit preparation and documentation to the extent described
in Exhibit I.
H. The CLIENT may hire, at its discretion, when requested by the CONSULTANT, an independent test
company to perform laboratory and material testing services, and soil investigation that can be justified for
the proper design and construction of the Project. The CONSULTANT shall upon request of the client assist
the CLIENT in selecting a testing company. Payment for testing services shall be made directly to the testing
company by the CLIENT and is not part of this Agreement. If CLIENT elects not to hire an independent test
company, CLIENT shall provide CONSULTANT with guidance and direction on completing those aspects of
design and construction that require additional testing data.
SECTION III - COMPENSATION FOR SERVICES
A. FEES.
1. The CLIENT will compensate the CONSULTANT a Lump Sum (Fee) of $962,675.00 for performance of the
Services. Additional Services as outlined in Section I.B will vary depending upon project conditions and
will be billed in addition to the Lump Sum Fee on an hourly basis at the rates described on the Schedule
of Fees attached hereto as Schedule 1.
2. The preceding Schedule of Fees shall apply for services provided through December 31, 2026. Hourly
rates may be adjusted by CONSULTANT, in consultation with CLIENT, on an annual basis thereafter to
reflect reasonable changes in its operating costs and other market factors. Adjusted rates will become
effective on January 1st of each subsequent year, upon written acceptance by CLIENT.
3. Rates and charges do not include sales tax. If such taxes are imposed and become applicable after the
date of this Agreement CLIENT agrees to pay any applicable sales taxes.
4. The rates in the Schedule of Fees include labor, general business and other normal and customary
expenses associated with operating a professional business. Unless otherwise agreed in writing, the
above rates include vehicle and personal expenses, mileage, telephone, survey stakes and routine
expendable supplies; and no separate charges will be made for these activities and materials.
5. Additional Services as outlined in Section I.B will vary depending upon project conditions and will be billed
on an hourly basis at the rate described in Section III.A.1.
6. Expenses required to complete the agreed scope of services or identified in this paragraph will be invoiced
separately, and include but are not limited to large quantities of prints; extra report copies; out-sourced
graphics and photographic reproductions; document recording fees; special field and traffic control
equipment rental; outside professional and technical assistance; geotechnical services; and other items
of this general nature required by the CONSULTANT to fulfill the terms of this Agreement. CONSULTANT
shall be reimbursed at cost plus an overhead fee (not-to-exceed 10%) for these Direct Expenses incurred
in the performance of the work Expenses are not included in the Lump Sum.
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B. PAYMENTS AND RECORDS.
1. The payment to the CONSULTANT will be made by the CLIENT upon billing at intervals not more often than
monthly at the herein rates and terms.
2. If CLIENT fails to make any payment due CONSULTANT for Services and expenses within 45 days after date
of the CONSULTANT'S invoice, a service charge of one and one-half percent (1.5%) per month or the
maximum rate permitted by law, whichever is less, will be charged on any unpaid balance.
3. In addition to the service charges described in preceding paragraph, if the CLIENT fails to make payment
for Services and expenses within 60 days after the date of the invoice, the CONSULTANT may, upon giving
seven days' written notice to CLIENT, suspend Services and withhold project deliverables due under this
Agreement until CONSULTANT has been paid in full for all past due amounts for Services, expenses and
charges, without waiving any claim or right against the CLIENT and without incurring liability whatsoever
to the CLIENT.
4. Documents Retention. The CONSULTANT will maintain records that reflect all revenues, costs incurred
and the Services provided in the performance of the Agreement. The CONSULTANT will also agree that the
CLIENT, State, or their duly authorized representatives may, at any time during normal business hours and
as often as reasonably necessary, have access to and the right to examine, audit, excerpt, and transcribe
any books, documents, papers, records, etc., and accounting procedures and practices of the
CONSULTANT which are relevant to this Contract for a period of six years.
SECTION IV – GENERAL
A. STANDARD OF CARE. Professional services provided under this Agreement will be conducted in a manner
consistent with that level of care and skill ordinarily exercised by members of the CONSULTANT’S
profession currently practicing under similar conditions. No warranty, express or implied, is made.
B. CHANGE IN PROJECT SCOPE. In the event the CLIENT changes or is required to change the scope or
duration of the Project from that described in Exhibit I, and such changes require Additional Services by
the CONSULTANT, the CONSULTANT shall be entitled to additional compensation at the applicable hourly
rates. To the fullest extent practical, the CONSULTANT shall give notice to the CLIENT of any Additional
Services, prior to furnishing such Additional Services. The CONSULTANT shall furnish an estimate of
additional cost, prior to authorization of the changed scope of work and this Agreement will be revised in
writing.
C. LIMITATION OF LIABILITY
1. Liability of CONSULTANT. CONSULTANT shall indemnify CLIENT from losses, damages, and judgments
arising from third-party claims or actions relating to the Project only to the extent caused by the negligent
acts, errors or omissions (whether in the performance of professional services or otherwise) of
CONSULTANT or CONSULTANT’S officers, employees, or subconsultants occurring during the scope of
CONSULTANT’s work on the Project and provided that any such claim, action, loss, damages, or judgment
is attributable to bodily injury, sickness, disease, or death, or to injury to or destruction of tangible
property. CONSULTANT’s obligation to indemnify the CLIENT and CLIENT’s officers and employees
harmless does not include a duty to defend. This indemnification shall not apply to actions for
consequential damages, lost revenues, increased expense, or lost profits, nor to any claim for punitive or
exemplary damages.
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2. Liability of Client. To the fullest extent permitted by law and subject to the maximum limits of liability set
forth by applicable law, CLIENT shall indemnify CONSULTANT from losses, damages, and judgments
(including reasonable attorneys’ fees and expenses of litigation) arising from claims or actions relating to
the Project, provided that any such claim, action, loss, damages, or judgment is attributable to bodily
injury, sickness, disease, or death, or to injury to or destruction of tangible property, but only to the extent
caused by the acts or omission of CLIENT or CLIENT’S employees, agents, or other consultants. This
indemnification shall not apply to actions for consequential damages, lost revenues, increased expense
or lost profits, nor to any claim for punitive or exemplary damages.
3. To the fullest extent permitted by law, CLIENT and CONSULTANT waive against each other, and the other’s
employees, officers, directors, members, agents, insurers, partners, and consultants, any and all claims
for or entitlement to special, incidental, indirect, or consequential damages arising out of, resulting from,
or in any way related to this Agreement, from any cause or causes. CLIENT waives all claims against
individuals involved in the services provided under this Agreement and agrees to limit all claims to the
CONSULTANT’s corporate entity.
4. Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in
favor of a third party against either the CLIENT or the CONSULTANT. The CONSULTANT'S services under
this Agreement are being performed solely for the CLIENT'S benefit, and no other entity shall have any
claim against the CONSULTANT because of this Agreement or the performance or nonperformance of
services provided hereunder.
D. INSURANCE
1. The CONSULTANT agrees to maintain, at CONSULTANT’S expense a commercial general liability (CGL)
and excess or umbrella general liability insurance policy or policies insuring CONSULTANT against claims
for bodily injury, death or property damage arising out of CONSULTANT’S general business activities. The
general liability coverage shall provide limits of not less than $2,000,000 per occurrence and not less than
$2,000,000 general aggregate. Coverage shall include Premises and Operations Bodily Injury and Property
Damage; Personal and Advertising Injury; Blanket Contractual Liability; Products and Completed
Operations Liability.
2. The CONSULTANT also agrees to maintain, at CONSULTANT’S expense, a single limit or combined limit
automobile liability insurance and excess or umbrella liability policy or policies insuring owned, nonowned and hired vehicles used by CONSULTANT under this Agreement. The automobile liability coverages
shall provide limits of not less than $1,000,000 per accident for property damage, $2,000,000 for bodily
injuries, death and damages to any one person and $2,000,000 for total bodily injury, death and damage
claims arising from one accident.
3. CLIENT shall be named Additional Insured for the above CGL and Auto liability policies, to the extent
permitted by CONSULTANT’S insurers.
4. The CONSULTANT agrees to maintain, at the CONSULTANT'S expense, statutory worker's compensation
coverage together with Coverage B, Employer’s Liability limits of not less than $500,000 for Bodily Injury
by Disease per employee, $500,000.00 for Bodily Injury by Disease aggregate and $500,000 for Bodily
Injury by Accident.
5. The CONSULTANT also agrees to maintain, at CONSULTANT’S expense, Professional Liability Insurance
coverage insuring CONSULTANT against damages for legal liability arising from a negligent act, error or
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omission in the performance of professional services required by this Agreement during the period of
CONSULTANT’S services and for three years following date of final completion of its services. The
professional liability insurance coverage shall provide limits of not less than $2,000,000 per claim and an
annual aggregate of not less than $2,000,000 on a claims-made basis.
6. CLIENT shall maintain statutory Workers Compensation insurance coverage on all of CLIENT’S employees
and other liability insurance coverage for injury and property damage to third parties due to the CLIENT’S
negligence.
7. Prior to commencement of this Agreement, CONSULTANT will provide the CLIENT with certificates of
insurance, showing evidence of required coverages. All policies of insurance shall contain a provision or
endorsement that the coverage afforded will not be canceled or reduced in limits by endorsement for any
reason except non-payment of premium, until at least 30 days prior written notice has been given to the
Certificate Holder, and at least 10 days prior written notice in the case of non-payment of premium
E. OPINIONS OR ESTIMATES OF CONSTRUCTION COST. Where provided by the CONSULTANT as part of
Exhibit I or otherwise, opinions or estimates of construction cost will generally be based upon public
construction cost information. Since the CONSULTANT has no control over the cost of labor, materials,
competitive bidding process, weather conditions and other factors affecting the cost of construction, all
cost estimates are opinions for general information of the CLIENT and the CONSULTANT does not warrant
or guarantee the accuracy of construction cost opinions or estimates. The CLIENT acknowledges that
costs for project financing should be based upon contracted construction costs with appropriate
contingencies.
F. CONSTRUCTION SERVICES. It is agreed that the CONSULTANT and its representatives shall not at any
time supervise, direct, control, or have authority over any contractor’s work, nor shall CONSULTANT have
authority over or be responsible for the means, methods, techniques, sequences, or procedures of
construction selected or used by any contractor, or the safety precautions and programs incident thereto,
for security or safety at any Project site, nor for any failure of a Contractor to comply with Laws and
Regulations applicable to that Contractor’s furnishing and performing of its work. CONSULTANT shall not
be responsible for the acts or omissions of any Contractor. CLIENT acknowledges that on-site
contractor(s) are solely responsible for construction site safety programs and their enforcement.
G. USE OF ELECTRONIC/DIGITAL DATA.
1. Because of the potential instability of electronic/digital data and susceptibility to unauthorized changes,
copies of documents that may be relied upon by CLIENT are limited to the printed copies (also known as
hard copies) that are signed or sealed by CONSULTANT. Except for electronic/digital data which is
specifically identified as a project deliverable for this Agreement or except as otherwise explicitly provided
in this Agreement, all electronic/digital data developed by the CONSULTANT as part of the Project is
acknowledged to be an internal working document for the CONSULTANT’S purposes solely and any such
information provided to the CLIENT shall be on an “AS IS” basis strictly for the convenience of the CLIENT
without any warranties of any kind. As such, the CLIENT is advised and acknowledges that use of such
information may require substantial modification and independent verification by the CLIENT (or its
designees).
2. Provision of electronic/digital data, whether required by this Agreement or provided as a convenience to
the Client, does not include any license of software or other systems necessary to read, use or reproduce
the information. It is the responsibility of the CLIENT to verify compatibility with its system and long-term
stability of media. CLIENT shall indemnify and hold harmless CONSULTANT and its Subconsultants from
all claims, damages, losses, and expenses, including attorneys' fees arising out of or resulting from third
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party use or any adaptation or distribution of electronic/digital data provided under this Agreement, unless
such third party use and adaptation or distribution is explicitly authorized by this Agreement.
H. REUSE OF DOCUMENTS
1. Drawings and specifications and all other documents (including electronic and digital versions of any
documents) prepared or furnished by CONSULTANT pursuant to this Agreement are instruments of service
in respect to the Project and CONSULTANT shall retain an ownership interest therein. Upon payment of
all fees owed to the CONSULTANT, the CLIENT shall acquire a limited license in all identified deliverables
(including reports, plans, and specifications) for any reasonable use relative to the Project and the general
operations of the CLIENT. Such limited license to Owner shall not create any rights in third parties
2. CLIENT may make and disseminate copies for information and reference in connection with the use and
maintenance of the Project by the CLIENT. However, such documents are not intended or represented to be
suitable for reuse by CLIENT or others on extensions of the Project or on any other project. Any reuse by CLIENT
or, any other entity acting under the request or direction of the CLIENT, without written verification or
adaptation by CONSULTANT for such reuse will be at CLIENT'S sole risk and without liability or legal exposure to
CONSULTANT and CLIENT shall indemnify and hold harmless CONSULTANT from all claims, damages, losses and
expenses including attorney's fees arising out of or resulting from such reuse.
I. CONFIDENTIALITY. CONSULTANT agrees to keep confidential and not to disclose to any person or entity,
other than CONSULTANT’S employees and subconsultants any information related to the Project
obtained from CLIENT not previously in the public domain or not otherwise previously known to or
generated by CONSULTANT. These provisions shall not apply to information in whatever form that comes
into the public domain through no fault of CONSULTANT; or is furnished to CONSULTANT by a third party
who is under no obligation to keep such information confidential; or is information for which the
CONSULTANT is required to provide by law or authority with proper jurisdiction; or is information upon
which the CONSULTANT must rely for defense of any claim or legal action.
J.
PERIOD OF AGREEMENT. This Agreement will remain in effect for the longer of a period of two (2) years or
until such other expressly identified completion date, after which time the Agreement may be extended
upon mutual agreement of both parties.
K. TERMINATION. This Agreement may be terminated:
1. For cause, by either party upon 7 days written notice in the event of substantial failure by other party to
perform in accordance with the terms of this Agreement through no fault of the terminating party. For
termination by CONSULTANT, cause includes, but is not limited to, failure by CLIENT to pay amounts owed
to CONSULTANT within 120 days of invoice and delay or suspension of CONSULTANT’s services for more
than 120 days for reasons beyond CONSULTANT’S cause or control; or,
2. For convenience by CLIENT upon 7 days written notice to CONSULTANT.
3. Notwithstanding, the foregoing, this Agreement will not terminate under paragraph IV.K if the party
receiving such notice immediately commences correction of any substantial failure and cures the same
within 7 days of receipt of the notice.
4. In the event of termination by CLIENT for convenience or by CONSULTANT for cause, the CLIENT shall be
obligated to the CONSULTANT for payment of amounts due and owing including payment for services
performed or furnished to the date and time of termination, computed in accordance with Section III of
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this Agreement. CONSULTANT shall deliver and CLIENT shall have, at its sole risk, right of use of any
completed or partially completed deliverables, subject to provisions of Paragraph IV. H.
5. In event of termination by CLIENT for cause and in addition to any other remedies available to CLIENT,
CONSULTANT shall deliver to CLIENT and CLIENT shall have right of use of any completed or partially
completed deliverables, in accordance with the provisions of Paragraph IV.H. CLIENT shall compensate
CONSULTANT for all undisputed amounts owed CONSULTANT as of date of termination.
L. INDEPENDENT CONTRACTOR. Nothing in this Agreement is intended or should be construed in any
manner as creating or establishing the relationship of co-partners between the parties hereto or as
constituting the CONSULTANT or any of its employees as the agent, representative, or employee of the
CLIENT for any purpose or in any manner whatsoever. The CONSULTANT is to be and shall remain an
independent contractor with respect to all services performed under this Agreement.
M. CONTINGENT FEE. The CONSULTANT warrants that it has not employed or retained any company or
person, other than a bona fide employee working solely for the CONSULTANT to solicit or secure this
Agreement, and that it has not paid or agreed to pay any company or person, other than a bona fide
employee, any fee, commission, percentage, brokerage fee, gift or any other consideration, contingent
upon or resulting from award or making of this Agreement.
N. NON-DISCRIMINATION. The provisions of any applicable law or ordinance relating to civil rights and
discrimination shall be considered part of this Agreement as if fully set forth herein. The CONSULTANT is an
equal opportunity employer and federal contractor or subcontractor. Consequently, the parties agree that,
as applicable, they will abide by the requirements of 41 CFR 60-1.4(a), 41 CFR 60-300.5(a) and 41 CFR 60741.5(a) and that these laws are incorporated herein by reference. These regulations prohibit discrimination
against qualified individuals based on their status as protected veterans or individuals with disabilities, and
prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation,
gender identity or national origin. These regulations require that covered prime contractors and
subcontractors take affirmative action to employ and advance in employment individuals without regard to
race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or
disability. The parties also agree that, as applicable, they will abide by the requirements of Executive Order
13496 (29 CFR Part 471, Appendix A to Subpart A), relating to the notice of employee rights under federal
labor laws.
O. ASSIGNMENT. Neither party shall assign or transfer any interest in this Agreement without the prior written
consent of the other party.
P. SURVIVAL. All obligations, representations and provisions made in or given in Section IV and Documents
Retention clause of this Agreement will survive the completion of all services of the CONSULTANT under
this Agreement or the termination of this Agreement for any reason.
Q. SEVERABILITY. Any provision or part of the Agreement held to be void or unenforceable under any law or
regulation shall be deemed stricken, and all remaining provisions shall continue to be valid and binding
upon CLIENT and CONSULTANT, who agree that the Agreement shall be reformed to replace such stricken
provision or part thereof with a valid and enforceable provision that comes as close as possible to
expressing the intention of the stricken provision.
R. CONTROLLING LAW. This Agreement is to be governed by the law of the Iowa and venued in courts of Polk
County, Iowa
Public Standard Form
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46
S. DISPUTE RESOLUTION. CLIENT and CONSULTANT agree to negotiate all disputes between them in good
faith for a period of 30 days from the date of notice of dispute prior to proceeding to formal dispute
resolution or exercising their rights under law. Any claims or disputes unresolved after good faith
negotiations shall then be submitted to mediation using mutually agreed upon a neutral from the
American Arbitration Association Construction Industry roster. If mediation is unsuccessful in resolving
the dispute, then either party may seek to have the dispute resolved by bringing an action in a court of
competent jurisdiction.
[REMAINDER OF THIS PAGE IS INTENTIONALLY BLANK. SIGNATURE PAGE FOLLOWS.]
Public Standard Form
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SECTION V - SIGNATURES
THIS INSTRUMENT embodies the whole agreement of the parties, there being no promises, terms, conditions
or obligation referring to the subject matter other than contained herein. This Agreement may only be
amended, supplemented, modified or canceled by a duly executed written instrument signed by both parties.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed in their behalf.
City of Pleasant Hill, Iowa
Bolton & Menk, Inc.
Signature : ______________________________
Signature : ______________________________
Signer Name: ____________________________
Kristopher J. Swanson
Signer Name: ____________________________
Signer Title : _____________________________
Vice President of Water | Senior Principal
Signer Title : _____________________________
Public Standard Form
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BOLTON & MENK
Schedule 1
2026
FEE SCHEDULE
The following fee schedule is based upon competent, responsible
professional services and is the minimum, below which adequate
professional standards cannot be maintained. It is, therefore, to
the advantage of both the professional and the client that fees be
commensurate with the service rendered. Charges are based on hours
spent at hourly rates in effect for the individuals performing the work.
The hourly rates for principals and members of the staff vary according
to skill and experience. The current specific billing rate for any
individual can be provided upon request.
The fee schedule shall apply for the period through December 31,
2026. These rates may be adjusted annually thereafter to account for
changed labor costs, inflation, or changed overhead conditions.
These rates include labor, general business, and other normal
and customary expenses associated with operating a professional
business. For projects with typical expenses and unless otherwise
agreed, the above rates include vehicle and personal expenses,
mileage, telephone, survey stakes, and routine expendable supplies;
no separate charges will be made for these activities and materials.
Expenses beyond typical project expenses, non-routine expenses, and
expenses beyond the agreed scope of services, such as out of town
travel expenses, long travel distances, large quantities of prints, extra
report copies, outsourced graphics and photographic reproductions,
document recording fees, outside professional and technical
assistance, and other items of this general nature will be invoiced
separately. Rates and charges do not include sales tax, if applicable.
EMPLOYEE
CL ASSIFICATION
2026 HOURLY
BILLING RATE
Administrative
Technician
Survey Technician
Senior Technician
Construction Manager
Design Engineer
Graduate Engineer
Graduate Surveyor
Landscape Designer
Landscape Architect
Licensed Project Surveyor
Planner
Project Engineer
Project Manager
Senior Landscape Architect
Senior Planner
Senior Project Engineer
Senior Project Manager
Architect
Two-Person Survey Crew
One-Person Survey Crew
Specialist*
Practice Expert**
Principal**
Senior Principal**
GPS/Robotic Survey Equipment1
CAD/Computer Usage
Routine Office Supplies
Routine Photo Copying/Reproduction
Field Supplies/Survey Stakes & Equipment
Mileage
$70-177
$77-188
$87-205
$140-232
$164-247
$126-204
$107-180
$142-207
$127-180
$158-187
$192-214
$120-187
$150-212
$142-260
$156-271
$174-252
$172-222
$190-297
$168-278
$260-310
$175-210
$102-220
$127-351
$187-325
$237-346
NO CHARGE
NO CHARGE
NO CHARGE
NO CHARGE
NO CHARGE
NO CHARGE
No separate charges will be made for GPS or robotic total stations on Bolton & Menk, Inc.
survey assignments; the cost of this equipment is included in the rates for survey technicians.
*Specialized role not classified above otherwise.
**Highly specialized and industry expertise unique to the market or area of discipline.
1
49
V. 062226
2026 F E E S C H E D U L E | BO LT O N & M E N K , I N C .
EXHIBIT A – CONSULTANT'S SERVICES
SE 80TH STREET PUMP STATION AND SE 6TH AVENUE SEWER MAIN IMPROVEMENTS
CITY OF PLEASANT HILL, IOWA
DESCRIPTION OF PROJECT AND SCOPE OF IMPROVEMENTS
The Consultant agrees to provide professional engineering services for the design and permitting of
sanitary sewer improvements generally consisting of a new SE 80th Street Pump Station, an additional
force main, and downstream gravity sewer improvements along SE 6th Avenue in Pleasant Hill, Iowa.
The project will advance the recommendations of alternatives 3 and 4 of the approved SE 80th Pump
Station Facility Plan. The design shall evaluate the prior recommendations for concurrence and, if
appropriate, identify technically feasible alternatives that better satisfy the City's operational,
regulatory, schedule, and cost objectives. The intended improvements generally include:
• SE 80th Street Pump Station improvements, including pumping, wet well/dry well configuration,
process piping, controls, SCADA integration, electrical service, standby power, site work, access,
floodplain considerations, and demolition or abandonment of facilities no longer needed.
• A force main extension generally paralleling the existing conveyance route toward the SE 6th
Avenue system.
• Gravity sewer improvements downstream of the SE 6th Avenue Pump Station toward Highway 65,
including associated manholes, connections, bypassing or sequencing considerations, surface
restoration, and traffic control.
• Coordination with existing utilities, affected property owners, the City of Altoona, regulatory
agencies, and the State Revolving Fund program.
Construction-phase services are not included in Basic Services under this Exhibit and may be authorized
later by written amendment or supplemental task order.
I.A. BASIC SERVICES
For purposes of this Project, Basic Services to be provided by the Consultant are as follows:
Task 1: Project Administration, Coordination, and SRF Support
Task 1.1: Project Administration and Coordination
Consultant will administer the design work, coordinate the project team, maintain the project schedule
and budget, facilitate regular coordination with City staff, and prepare routine correspondence, meeting
agendas, meeting summaries, invoices, and progress updates. Consultant will coordinate with the City of
Altoona and other stakeholders identified by the City.
Consultant will conduct a project initiation meeting to confirm project goals, design criteria, available
information, decision points, communication protocols, anticipated permits, SRF requirements, public
involvement needs, and the one-year design and permitting timeframe.
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Task 1.2: State Revolving Fund Coordination
Consultant will assist the City with SRF planning and design coordination as needed, including
coordination with Iowa DNR/SRF staff; support for required applications, environmental review
documentation, disadvantaged business enterprise and federal requirements applicable during design;
and incorporation of SRF review comments into the design documents.
Task 2: Existing Information Review and Alternative Confirmation
Task 2.1: Review of Previous Recommendations
Consultant will review the approved Facility Plan, available flow monitoring and hydraulic information,
existing record drawings, prior studies, utility records, operations information, the Pleasant Hill–Altoona
28E Agreement information provided by the City, and other available project documents. Consultant will
evaluate the recommended improvements for concurrence and document any updated assumptions or
recommended refinements.
Task 2.2: Design Criteria and Alternative Confirmation
Consultant will confirm design flows, pumping capacities, force main and gravity sewer sizing, system
head conditions, hydraulic grade line considerations, redundancy, operating range, equipment phasing,
and provisions for future buildout. If a material alternate is identified, Consultant will compare the
alternate to the Facility Plan recommendation based on constructability, operations, maintenance,
regulatory compliance, property impacts, schedule, and probable cost.
Task 2.3: Basis of Design Memorandum
Consultant will prepare a concise basis of design memorandum documenting the confirmed project
concept, design criteria, major equipment approach, anticipated permits, key risks, property needs,
implementation phasing, validated flows, design criteria, recommended lift station configuration, pump
arrangement, interim buildout provisions, major equipment, and assumptions for final design.
Task 3: Field Data Collection and Site Investigations
Task 3.1: Topographic and Utility Survey
Consultant will complete topographic survey and base mapping sufficient for design of the pump
station, force main, gravity sewer, access, grading, drainage, and restoration improvements. Consultant
will coordinate available public and private utility information and incorporate surveyed utility markings
and visible features into the base map.
Task 3.2: Boundary, Easement, and Right-of-Way Information
Consultant will coordinate with JCG Land Services to research available property and right-of-way
information for the proposed improvements and identify anticipated temporary and permanent
easement or acquisition needs. Coordination will include preparing easement and/or acquisition
documents, using forms provided by the City.
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Consultant will perform boundary surveys including property research associated with the Client’s
easement(s) within the project corridor.
Consultant will support the City in communicating with impacted property owners regarding survey
access, project purpose, anticipated easement or acquisition needs, and design impacts.
Appraisals, negotiations, legal services, and acquisition payments are excluded unless specifically
authorized.
Task 3.3: Geotechnical and Subsurface Evaluation
Consultant will coordinate with Terracon for geotechnical exploration and reporting for the pump
station site and selected pipeline locations. The evaluation will address subsurface conditions,
groundwater, excavation and dewatering, foundation support, trench and bedding recommendations,
pavement or surface restoration, corrosion considerations, and other geotechnical information needed
for design.
Task 4: Preliminary Design
Task 4.1: Pump Station Preliminary Design
Consultant will develop preliminary design of the SE 80th Street Pump Station improvements, including
site layout, hydraulic configuration, pumping equipment, wet well and dry well concepts, process piping,
valves, odor and ventilation considerations, structural concepts, building or enclosure requirements,
access and lifting provisions, electrical service, controls, instrumentation, SCADA interface, standby
power, site grading, drainage, floodplain requirements, security, and demolition or abandonment.
The anticipated design consists of a wet well/dry well lift station with an ultimate firm capacity of
approximately 7 million gallons per day (MGD), subject to flow validation. It is understood that the City
prefers Flygt pumps and a station configuration that provides access to the pumps from within a
building. The anticipated concept includes horizontal centrifugal pumps, a cast-in-place concrete dry pit
and wet well with an operations building above, standby power, controls, and supporting structural,
electrical, mechanical, plumbing, and architectural systems. As part of this scope, Consultant will
perform the following:
•
Review available planning information, sewer flow projections, development phasing, collection
system modeling results, and related information provided by the overall project team and City.
•
Confirm initial, interim, and ultimate average, peak, and minimum design flow conditions.
•
Evaluate interim operating conditions and recommend a phased buildout approach that
provides reliable operation as flows increase toward the ultimate 7 MGD capacity.
•
Evaluate the number, size, and arrangement of pumps required for interim and ultimate
conditions, including firm capacity, redundancy, turndown, cycling, and minimum wet well
operating volume.
•
Confirm preliminary hydraulic design criteria, including operating levels, suction conditions,
discharge head, anticipated system curves, and pump operating points.
•
The City’s preference for Flygt as a pump manufacturer will be evaluated against confirmed
hydraulic conditions and the wet well/dry pit arrangement. Final equipment selection will
consider performance, reliability, maintainability, availability, and compatibility with City
standards.
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Task 4.2: Force Main Preliminary Design
Consultant will develop the force main alignment and profile, pipe material and pressure class,
connection points, air release and vacuum provisions, utility crossings, trenchless crossing locations
where warranted, restoration limits, and construction sequencing concepts.
Task 4.3: Gravity Sewer Preliminary Design
Consultant will develop the gravity sewer alignment and profile, pipe size and material, manholes and
connections, hydraulic grade and capacity checks, utility crossings, bypass or flow-maintenance
concepts, traffic control considerations, and surface restoration limits.
Task 4.4: Preliminary Plans and Cost Opinion
Consultant will prepare preliminary design drawings and an opinion of probable construction cost of the
preliminary plan for City review. Bi-weekly preliminary design review meeting will be conducted to
confirm the preferred configuration and obtain direction before final design.
Task 5: Final Design and Contract Documents
Task 5.1: Final Construction Plans
Consultant will prepare final plans and specifications for final City and agency review. The anticipated
plan set may include the following, as applicable:
• Title sheet, general notes, legends, project location, and sheet index.
• Existing conditions, survey control, removals, utility coordination, erosion control, and traffic
control.
• Pump station site design, grading, drainage, architectural, structural, mechanical, process piping,
electrical, controls, instrumentation, SCADA, and standby power.
• Force main and gravity sewer plan and profile sheets, manholes, connections, crossings,
appurtenances, restoration, and construction details.
• Phasing, sequencing, temporary conveyance or bypass concepts, and maintenance of service
requirements.
For the pump station final plans, Consultant shall perform the following:
• Finalize the layout and configuration of the wet well, cast-in-place concrete dry pit/pump room, and
operations building.
• Evaluate horizontal centrifugal pump options compatible with the City’s supplier preferences and
the proposed wet well/dry pit arrangement. Coordinate with the pump manufacturer to confirm
selection based on validated duty points and interim operating requirements.
• Perform structural design of the station, including cast-in-place wet well and valve vault, at-grade
building, and any other structural elements of lift station site (e.g., concrete generator pad)
• Design the wet well/dry pit pumping system, including pumps, piping, valves, bypass pumping
connection, flow metering, appurtenances, ventilation, drainage, sump pumping, odor-control
allowance, access, lifting provisions, and equipment-removal clearances.
53
• Coordinate electrical and controls design, including utility service, power distribution, motor
controls, variable frequency drives, permanent standby generator, automatic transfer switch,
instrumentation, control panels, supervisory control and data acquisition interface, alarms,
communications, lighting, grounding, and security provisions.
• Coordinate mechanical and plumbing design by IMEG, including heating, ventilation, cooling as
needed, water service, floor drains, sump discharge, and limited plumbing fixtures for the
operations building and below-grade spaces.
• Building design by Bolton & Menk Architectural staff, including building layout, access, code
considerations, exterior materials, roof system, doors, plans, elevations, wall sections, finish
selections, equipment clearances, and safe maintenance provisions.
• Coordinate lift station interfaces with the overall project team, including the influent sewer,
discharge force main, site grading, access, utilities, easements, and construction phasing.
• Develop construction sequencing and temporary operations requirements for maintaining
wastewater conveyance during tie-ins, startup, and transition between the existing lift station in the
area and the installation.
• Perform internal quality control review and provide final electronic lift station design files and
supporting design basis and documentation as needed to the overall project team.
Task 5.2: Project Manual and Specifications
Consultant will prepare technical specifications, bidding requirements, contract forms, and
supplementary or special conditions appropriate for the project and consistent with City, regulatory, and
SRF requirements.
Task 5.3: Design Review Submittals
Consultant will submit design documents for City review at logical milestones. Unless modified in the
project work plan, submittals are anticipated at approximately preliminary/60 percent, 90 percent, and
final completion. Consultant will conduct review meetings and incorporate consolidated City comments
consistent with the approved project scope.
Task 6: Permitting and Agency Coordination
Task 6.1: Permit Matrix and Agency Coordination
Consultant will identify permits and approvals required for the design, maintain a permit matrix,
coordinate pre-application discussions where beneficial, and prepare design information needed for
agency review.
Task 6.2: Anticipated Permit Applications
Consultant will prepare and submit permit applications and supporting documents required for the
improvements. Anticipated approvals may include the following, as applicable to the final design:
• Iowa DNR wastewater construction permit and SRF review requirements.
• U.S. Army Corps of Engineers authorization for jurisdictional waters or wetlands.
• Iowa DNR or local floodplain development approval.
54
• Stormwater/NPDES construction permitting.
• Roadway, right-of-way, utility crossing, or other local and third-party approvals identified during
design.
Task 6.3: Review Comments and Permit Closeout
Consultant will respond to reasonable agency review comments and revise the design documents as
necessary to obtain permits within the limits of the approved scope. Client will be responsible for
permit, publication, recording, and application fees.
Task 7: Utility Coordination, Property Coordination, and Public Involvement
Task 7.1: Utility Coordination
Consultant will coordinate with affected utility owners, furnish design information, identify conflicts, and
incorporate agreed-upon utility adjustments or protections into the design documents. Design or
relocation of third-party utility facilities is excluded unless specifically authorized.
Task 7.2: Public Outreach and Involvement
Consultant will develop a public involvement approach with the City and prepare project information for
public communication. Basic Services include up to two public or stakeholder meetings, preparation of
presentation materials or exhibits, and responses to design-related questions routed through the City.
Meetings with individual property owners impacted by the project will be held. 40 individual property
owner meetings are anticipated. INPUTiD will be used to collect feedback and maintain an accessible
record of stakeholder input. Consultant will also provide website, social media content and other
education materials as needed.
Task 8: Bidding Phase Services
Task 8.1: Final Bidding-Ready Documents
Consultant will incorporate permit and final City review comments and provide final signed and sealed
plans, specifications, and opinion of probable construction cost suitable for bidding. Electronic
deliverables will be provided in PDF format.
Task 8.2: Bidding Services
Consultant shall provide bidding-phase services, including advertisement, distribution of documents,
bidder questions, addenda, bid opening, bid tabulation, bid evaluation, award recommendation, and
contract execution support
Consultant shall participate in one pre-bid meeting if so desired by the client.
Task 8.3: Long-Lead Equipment and Phasing Support
Consultant will identify long-lead equipment and advise the City regarding preselection, pre-purchase,
or early procurement considerations. Preparation and administration of a separate equipment
procurement package is an Additional Service unless included in the negotiated fee.
55
I.B. PROJECT SCHEDULE
Consultant will organize and perform the Basic Services so that design, permitting, and bidding-ready
contract documents are completed within one year after the City's notice to proceed, subject to timely
City decisions, access to existing information and property, agency review periods, third-party
coordination, and events beyond the Consultant's reasonable control.
Target Timing After Notice
to Proceed
Milestone
Project kickoff, information review, and permit/SRF coordination
Month 1
Survey, geotechnical exploration, and alternatives confirmation
Months 1–3
Basis of design and preliminary design review
Months 3–5
Approximately 60% design submittal
Month 6
Approximately 90% design and permit submittals
Months 8–9
Final permit responses and bidding-ready documents
By Month 12
I.C. CLIENT RESPONSIBILITIES
The Client will:
• Provide available studies, records, GIS data, record drawings, operational information, property
information, and other existing project documents.
• Designate a project representative authorized to provide direction and consolidated review
comments.
• Provide reasonable access to City-owned facilities and assist with access coordination for private
property.
• Coordinate policy decisions and formal communications with the City of Altoona and other
governmental partners, with technical support from Consultant.
• Pay permit, publication, recording, easement, acquisition, and third-party review fees.
• Provide legal, financial, appraisal, acquisition, and title services not expressly included in Basic
Services.
I.D. ADDITIONAL SERVICES
Services performed other than those authorized as Basic Services under Section I.A are not included and
may be provided only when authorized in writing by the Client. Additional Services may include:
• Construction-phase services, including contract administration, preconstruction and progress
meetings, shop drawing and submittal review, requests for information, change management, pay
applications, construction observation, testing coordination, startup, commissioning, operator
training, record drawings, and project closeout.
• Preparation and administration of pre-purchase or early equipment procurement packages.
56
• Detailed surge analysis, computational fluid dynamics, physical hydraulic modeling, or additional
flow monitoring beyond that stated in the Facility Plan.
• Environmental or cultural resource studies, wetland delineation, threatened and endangered
species surveys, archaeological investigations, or mitigation services beyond standard permit
application support.
• Condemnation support, legal services, and property payments.
• Design of third-party utility relocations or improvements outside the sanitary sewer project limits.
• Additional public meetings or communications beyond the meetings included in Basic Services.
• Services required because of material changes in scope, regulations, design criteria, funding
requirements, previously accepted work, project phasing, or schedule; or because of delays or
conditions beyond the control of Consultant.
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CITY OF PLEASANT HILL, IOWA
CITY COUNCIL AGENDA COMMUNICATION
DATE:
OCTOBER 13, 2026
TO:
MAYOR AND CITY COUNCIL
FROM:
RUSS PAUL, PUBLIC WORKS DIRECTOR
SUBJECT:
2025 STORM SEWER IMPROVEMENTS PROJECT
PAYMENT APPLICATION NO 12 AND CHANGE ORDER NO 7
BACKGROUND:
The City Council has identified the need to utilize American Rescue Plan Act (ARPA) and
stormwater utility funding to make stormwater improvements throughout the community. City
staff have worked with the City Engineer to generate a list of storm sewer intakes in need of
maintenance work, along with a needed stormwater improvement on Ash Drive and Willow Drive.
Snyder and Associates have developed plans and specifications for the improvements and RW
Excavating was awarded the contract and work is currently underway.
The City Engineer has reviewed and recommends approval of Payment Application No. 12 and
Change Order No. 7 for the project for work completed through September 30, 2026. Change
Order No. 7 looks at improving severe undermining of street panels on Bartholomew Drive, by
adding subdrain and replacing the settling pavement. A similar improvement was made
successfully on Zilker Drive several years ago and has held up very well. Change Order 7 also
includes adjustments of quantities to as-built quantities of various items of the project that have
been completed. The following is a resolution to approve the payment application and change
order in the amount of $138,213.60. The Project Engineer will be available at the Council meeting
to discuss the project and answer questions.
ALTERNATIVES:
Not approve the payment application and change order; however, the work has been completed
under the terms of the contract.
FINANCIAL CONSIDERATIONS:
Funding has been allocated for this improvement project in fiscal year 2025.
RECOMMENDATION:
Approve the attached resolution for the 2025 Storm Sewer Improvements Project.
58
RESOLUTION #101326-04
A RESOLUTION APPROVING PAYMENT APPLICATION NO. 12
AND CHANGE ORDER NO. 7
2025 STORM SEWER IMPROVEMENTS PROJECT
WHEREAS, the City has awarded the 2025 Storm Sewer Improvements Project contract to RW
Excavating; and
WHEREAS, Snyder and Associates, City Engineer, has prepared the attached Payment Application
No. 12 and Change Order No. 7 for the Project with a payment due in the amount of $138,213.60;
THEREFORE, BE IT RESOLVED, that the City Council of Pleasant Hill, Iowa, in Polk County, Iowa,
does hereby approve the attached Payment Application Number Twelve and Change Order
Number Seven for the 2025 Storm Sewer Improvements Project.
ADOPTED this 13th day of October, 2026.
Sara Kurovski, Mayor
ATTEST:
Sarah Swisher, Finance Director/City Clerk
59
October 13, 2026
Benjamin Champ
City of Pleasant Hill, Iowa
5160 Maple Dr. Suite A
Pleasant Hill, IA 50327
RE:
PARTIAL PAYMENT APPLICATION NO. 12
CHANGE ORDER NO. 7
2025 PLEASANT HILL STORM SEWER IMPROVEMENTS PROJECT
PROJECT NO. 124.1248.01
Dear Mr. Champ:
Partial payment application No. 12 includes work completed between September 1, 2026 and
September 30, 2026. The contractor has completed storm sewer improvements, sidewalk
removal and replacement, driveway removal and replacement, and full depth patching at all
locations in Zone 1 through 5, Parkridge Avenue, and various project locations in Zone 6 on the
project. The contractor has completed the storm sewer installation, PCC pavement, asphalt
overlay, and driveway replacements within Zone 5 on the project.
Change Order No. 7 includes a net add to the contract of $257,042.80. This includes additional
subdrain and intake quantities for drainage improvements to Bartholomew Drive. This change
order also includes adjustments of quantities to as-built quantities of various items on this project
that have been completed.
The remaining work on the project generally includes further storm sewer improvements,
driveway removal and replacement, full depth patching, and sod at various locations in Zones 6.
We recommend payment of $138,213.60 to the contractor, RW Excavating Solutions, LC, for
work completed through September 30, 2026. Approximately 96% of the total construction work
has been completed. The completion date to complete the remaining work is October 30th, 2026.
Please contact me should you have any questions on this pay application.
Sincerely,
SNYDER & ASSOCIATES, INC.
Brandon A. Niebuhr, P.E.
Project Engineer
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Benjamin Champ
City of Pleasant Hill, Iowa
10/13/2026
Page 2 of 2
cc: Eric Cannon, P.E., Snyder & Associates, Inc.
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CITY OF PLEASANT HILL, IOWA
CITY COUNCIL AGENDA COMMUNICATION
DATE:
OCTOBER 13, 2026
TO:
MAYOR AND CITY COUNCIL
FROM:
RUSS PAUL, PUBLIC WORKS DIRECTOR
SUBJECT:
UNIVERSITY AVE AND SHADYVIEW BLVD INTERSECTION
IMPROVEMENT PROJECT PAYMENT APPLICATION NO 5 AND CHANGE
ORDER NO 6
BACKGROUND:
As part of the capital improvements program for Pleasant Hill, the City Council has prioritized
planning and funding for safety and capacity improvements to the intersection of University
Avenue and Shadyview Boulevard. The intersection is slated for turn lane additions and
extensions, pedestrian crossing connections, and signalization. Snyder and Associates have
developed plans and specifications for the improvements and All Star Concrete LLC was awarded
the contract and work is currently underway.
The City Engineer has reviewed and recommends approval of Payment Application No. 5 for the
project for work completed through October 2, 2026. Change Order No. 6 relates to the addition
of using a hydro mulching product at select project locations with total quantities being
determined once applied.
The following is a resolution to approve the payment application in the amount of $152,338.50
and Change Order number six. The City Engineer will be available at the Council meeting to
discuss the project and answer questions.
ALTERNATIVES:
Not approve the payment application and change order; however, the work has been completed
under the terms of the contract.
FINANCIAL CONSIDERATIONS:
Funding has been allocated for this improvement project in the current fiscal year.
RECOMMENDATION:
Approve the attached resolution for the University Ave and Shadyview Blvd Intersection
Improvement Project.
67
RESOLUTION #101326-05
A RESOLUTION APPROVING PAYMENT APPLICATION NO. 5
AND CHANGE ORDER NO. 6
UNIVERSITY AVENUE AND SHADYVIEW BOULEVARD INTERSECTION
IMPROVEMENT PROJECT
WHEREAS, the City has awarded the University Ave and Shadyview Blvd Intersection
Improvement Project contract to All Star Concrete LLC; and
WHEREAS, Snyder and Associates, City Engineer, has prepared the attached Payment Application
No. 5 and Change Order No. 6 for the Project with a payment due in the amount of $152,338.50;
THEREFORE, BE IT RESOLVED, that the City Council of Pleasant Hill, Iowa, in Polk County, Iowa,
does hereby approve the attached Payment Application Number Five and Change Order Number
Six for the University Ave and Shadyview Blvd Intersection Improvement Project.
ADOPTED this 13th day of October, 2026.
Sara Kurovski, Mayor
ATTEST:
Sarah Swisher, Finance Director/City Clerk
68
October 8, 2026
Benjamin Champ
City of Pleasant Hill, Iowa
5160 Maple Dr. Suite A
Pleasant Hill, IA 50327
RE:
PARTIAL PAYMENT APPLICATION NO. 5
CHANGE ORDER NO. 6
UNIVERSITY AVE AND SHADYVIEW BLVD IMPROVEMENTS
IOWA DOT PROJECT NO. STP-U-6102(617)--70-77
UST-163-1(095)--4A
S&A PROJECT NO.
124.0299.010
Dear Mr. Champ:
Partial Payment Application No. 5 includes work completed between August 29, 2026 and
October 2, 2026.
During this period, the Contractor completed all underground work associated with the traffic
signals and street lighting along Shadyview Blvd., south of University Ave. The Contractor also
removed pavement for the proposed medians and left-turn lanes along University Ave. and began
paving the left-turn lanes and new curb and gutter for the proposed medians. This stage of
construction currently has three (3) working days remaining.
Change Order No. 6 results in a net increase of $3,780.00 to the project and includes the addition
of Bonded Fiber Matric Mulching for use during seeding operations if necessary.
We recommend payment of $152,338.50 to the contractor, All Star Concrete, LLC., for work
completed through October 7, 2026. Approximately 74% of the total construction work has been
completed. As of this payment period, 67 total working days have been charged. The contractor
is currently twelve (12) working days beyond the 55 working days established by the contract.
Liquidated damages in the amount of $1,000.00 a day are being tracked and will be assessed by
change order upon completion of the project.
Please contact me should you have any questions on this pay application.
Sincerely,
SNYDER & ASSOCIATES, INC.
69
\\ORION\volume\Projects\2024\124.0299.01\Construction\LTR-PAY-005_2026-10-07_1240299.docx
Benjamin Champ
City of Pleasant Hill, Iowa
10/08/2026
Page 2 of 2
Brandon A. Niebuhr, P.E.
Project Engineer
cc: Eric Cannon, P.E., Snyder & Associates, Inc.
70
\\ORION\volume\Projects\2024\124.0299.01\Construction\LTR-PAY-005_2026-10-07_1240299.docx
City of Pleasant Hill - Iowa
Detailed Payment
77-6102-617
Description
Payment Number
Pay Period
STP-U-6102(617)--70-77, Letting Date- March 17, 2026
5
08/29/2026 to 10/02/2026
Prime Contractor
ALL STAR CONCRETE LLC
Payment Status
Pending
Awarded Project Amount
$1,738,785.45
Authorized Amount
$1,769,015.70
Line
Number
Item ID
Unit
Unit Price
Authorized
Quantity
Current
Paid
Quantity
Previous
Paid
Quantity
Total
Quantity
Paid To Date
Total
Quantity
Placed To
Date
Current
Payment
Amount
Total
Amount
Paid To Date
Section: 0001 - STP-U-6102(617)--70-77, ROADWAY ITEMS
0010
2101-0850001
ACRE
$1,400.000
1.600
0.000
1.600
1.600
1.600
$0.00
$2,240.00
TON
$56.250
536.500
0.000
32.480
32.480
32.480
$0.00
$1,827.00
CY
$132.750
58.200
0.000
0.000
0.000
0.000
$0.00
$0.00
CLEARING AND GRUBBING
0020
2102-0425070
SPECIAL BACKFILL
0030
2102-0425071
SPECIAL BACKFILL
Detailed Payment:
77-6102-617
71
10/07/2026
Page 1 of 12
Current
Paid
Quantity
Previous
Paid
Quantity
Total
Quantity
Paid To Date
Total
Quantity
Placed To
Date
Current
Payment
Amount
Total
Amount
Paid To Date
Line
Number
Item ID
Unit
Unit Price
Authorized
Quantity
0040
2102-2625000
CY
$12.000
2,290.000
100.000
1,940.000
2,040.000
2,040.000
$1,200.00
$24,480.00
CY
$4.000
1,938.000
100.000
1,704.000
1,804.000
1,804.000
$400.00
$7,216.00
$15.200
300.000
0.000
300.000
300.000
300.000
$0.00
$4,560.00
$17.250
1,868.000
175.000
1,245.000
1,420.000
1,420.000
$3,018.75
$24,495.00
$1,300.000
0.000
0.000
0.000
0.000
0.000
$0.00
$0.00
CY
$70.000
822.100
0.000
822.100
822.100
822.100
$0.00
$57,547.00
TON
$61.000
414.300
0.000
414.300
414.300
414.300
$0.00
$25,272.30
$334.000
23.600
0.000
17.010
17.010
17.010
$0.00
$5,681.34
$88.250
3,686.000
63.160
3,636.167
3,699.327
3,699.327
$5,573.87
$326,465.61
1,635.678
$44,116.49
$197,508.12
EMBANKMENT-IN-PLACE
0050
2102-2710070
EXCAVATION, CLASS 10, ROADWAY AND BORROW
0060
2102-2713090
CY
EXCAVATION, CLASS 13, WASTE
0070
2105-8425015
CY
TOPSOIL, STRIP, SALVAGE AND SPREAD
0080
2109-8225100
STA
SPECIAL COMPACTION OF SUBGRADE
0090
2115-0100000
MODIFIED SUBBASE
0100
2121-7425010
GRANULAR SHOULDERS, TYPE A
0110
2123-7450020
STA
SHOULDER FINISHING, EARTH
0120
2301-1033080
SY
STANDARD OR SLIP FORM PORTLAND CEMENT CONCRETE PAVEMENT, CLASS C, CLASS 3 DURABILITY, 8 IN.
0130
2301-1033100
SY
$120.750
2,001.900
365.354
1,270.324
1,635.678
STANDARD OR SLIP FORM PORTLAND CEMENT CONCRETE PAVEMENT, CLASS C, CLASS 3 DURABILITY, 10 IN.
Detailed Payment:
77-6102-617
72
10/07/2026
Page 2 of 12
Current
Paid
Quantity
Previous
Paid
Quantity
Total
Quantity
Paid To Date
Total
Quantity
Placed To
Date
Current
Payment
Amount
Total
Amount
Paid To Date
Line
Number
Item ID
Unit
Unit Price
Authorized
Quantity
0140
2301-4875004
SY
$72.000
349.700
0.000
0.000
0.000
0.000
$0.00
$0.00
$14,000.000
1.000
0.100
0.800
0.900
0.900
$1,400.00
$12,600.00
$2,318.000
3.000
0.000
4.000
4.000
4.000
$0.00
$9,272.00
$2,750.000
2.000
0.000
1.000
1.000
1.000
$0.00
$2,750.00
EACH
$3,600.000
1.000
0.000
1.000
1.000
1.000
$0.00
$3,600.00
EACH
$6,600.000
5.000
1.000
3.000
4.000
4.000
$6,600.00
$26,400.00
EACH
$14,700.000
1.000
0.000
1.000
1.000
1.000
$0.00
$14,700.00
EACH
$1,650.000
3.000
0.000
3.000
3.000
3.000
$0.00
$4,950.00
$3,100.000
1.000
0.000
1.000
1.000
1.000
$0.00
$3,100.00
$14.500
1,299.500
0.000
1,299.500
1,299.500
1,299.500
$0.00
$18,842.75
MEDIAN, P.C. CONCRETE, 4 IN.
0150
2301-6911722
LS
PORTLAND CEMENT CONCRETE PAVEMENT SAMPLES
0160
2416-0100018
EACH
APRONS, CONCRETE, 18 IN. DIA.
0170
2416-0100024
EACH
APRONS, CONCRETE, 24 IN. DIA.
0180
2435-0250100
INTAKE, SW-501
0190
2435-0250700
INTAKE, SW-507
0200
2435-0254500
INTAKE, SW-545
0210
2435-0600010
MANHOLE ADJUSTMENT, MINOR
0220
2435-0600020
EACH
MANHOLE ADJUSTMENT, MAJOR
0230
2502-8212036
LF
SUBDRAIN, LONGITUDINAL, (SHOULDER) 6 IN. DIA.
Detailed Payment:
77-6102-617
73
10/07/2026
Page 3 of 12
Current
Paid
Quantity
Previous
Paid
Quantity
Total
Quantity
Paid To Date
Total
Quantity
Placed To
Date
Current
Payment
Amount
Total
Amount
Paid To Date
Line
Number
Item ID
Unit
Unit Price
Authorized
Quantity
0240
2502-8221303
EACH
$519.000
4.000
0.000
4.000
4.000
4.000
$0.00
$2,076.00
EACH
$551.000
3.000
0.000
3.000
3.000
3.000
$0.00
$1,653.00
LF
$230.000
8.000
0.000
8.000
8.000
8.000
$0.00
$1,840.00
177.300
$687.50
$22,162.50
36.500
$0.00
$3,504.00
SUBDRAIN OUTLET, DR-303
0250
2502-8221306
SUBDRAIN OUTLET, DR-306
0260
2503-0114215
STORM SEWER GRAVITY MAIN, TRENCHED, REINFORCED CONCRETE PIPE (RCP), 2000D (CLASS III), 15 IN.
0270
2503-0114218
LF
$125.000
130.000
5.500
171.800
177.300
STORM SEWER GRAVITY MAIN, TRENCHED, REINFORCED CONCRETE PIPE (RCP), 2000D (CLASS III), 18 IN.
0280
2503-0114224
LF
$96.000
64.000
0.000
36.500
36.500
STORM SEWER GRAVITY MAIN, TRENCHED, REINFORCED CONCRETE PIPE (RCP), 2000D (CLASS III), 24 IN.
0290
2503-0200036
LF
$39.500
86.900
8.900
94.000
102.900
102.900
$351.55
$4,064.55
REMOVE STORM SEWER PIPE LESS THAN OR EQUAL TO 36 IN.
0300
2507-6800061
TON
$91.750
379.100
0.000
358.100
358.100
358.100
$0.00
$32,855.68
SY
$14.000
4,868.000
1,038.618
3,877.430
4,916.048
4,916.048
$14,540.65
$68,824.67
EACH
$953.000
5.000
2.000
3.000
5.000
5.000
$1,906.00
$4,765.00
400.700
4.920
345.801
350.721
350.721
$334.56
$23,849.03
REVETMENT, CLASS E
0310
2510-6745850
REMOVAL OF PAVEMENT
0320
2510-6750600
REMOVAL OF INTAKES AND UTILITY ACCESSES
0330
2511-0302500
SY
$68.000
RECREATIONAL TRAIL, PORTLAND CEMENT CONCRETE, 5 IN.
Detailed Payment:
77-6102-617
74
10/07/2026
Page 4 of 12
Line
Number
Item ID
Unit
Unit Price
Authorized
Quantity
0340
2511-0302600
SY
$73.000
90.900
Current
Paid
Quantity
Previous
Paid
Quantity
Total
Quantity
Paid To Date
Total
Quantity
Placed To
Date
Current
Payment
Amount
Total
Amount
Paid To Date
47.000
0.000
47.000
47.000
$3,431.00
$3,431.00
RECREATIONAL TRAIL, PORTLAND CEMENT CONCRETE, 6 IN.
0350
2511-6745900
SY
$7.000
269.200
0.000
269.200
269.200
269.200
$0.00
$1,884.40
SY
$53.000
319.800
319.802
0.000
319.802
319.802
$16,949.51
$16,949.51
$78.000
64.000
57.064
0.000
57.064
57.064
$4,450.99
$4,450.99
SF
$59.000
190.000
101.000
0.000
101.000
101.000
$5,959.00
$5,959.00
LF
$75.000
137.700
0.000
0.000
0.000
0.000
$0.00
$0.00
$65.000
136.900
0.000
121.596
121.596
121.596
$0.00
$7,903.74
$76.000
191.700
102.291
100.436
202.727
202.727
$7,774.11
$15,407.25
$11.350
345.700
0.000
321.000
321.000
321.000
$0.00
$3,643.35
$1,300.000
8.400
8.400
0.000
8.400
8.400
$10,920.00
$10,920.00
REMOVAL OF SIDEWALK
0360
2511-7526004
SIDEWALK, P.C. CONCRETE, 4 IN.
0370
2511-7526006
SY
SIDEWALK, P.C. CONCRETE, 6 IN.
0380
2511-7528101
DETECTABLE WARNINGS
0390
2512-1725306
CURB AND GUTTER, P.C. CONCRETE, 3.0 FT.
0400
2515-2475006
SY
DRIVEWAY, P.C. CONCRETE, 6 IN.
0410
2515-2475007
SY
DRIVEWAY, P.C. CONCRETE, 7 IN.
0420
2515-6745600
SY
REMOVAL OF PAVED DRIVEWAY
0430
2516-8625000
CY
COMBINED CONCRETE SIDEWALK AND RETAINING WALL
Detailed Payment:
77-6102-617
75
10/07/2026
Page 5 of 12
Current
Paid
Quantity
Previous
Paid
Quantity
Total
Quantity
Paid To Date
Total
Quantity
Placed To
Date
Current
Payment
Amount
Total
Amount
Paid To Date
12.000
0.000
12.000
12.000
$2,400.00
$2,400.00
15.000
0.000
0.000
0.000
0.000
$0.00
$0.00
Line
Number
Item ID
Unit
Unit Price
Authorized
Quantity
0440
2519-4200020
LF
$200.000
12.000
REMOVAL AND REINSTALLATION OF FENCE, CHAIN LINK
0450
2524-6765010
EACH
$325.000
REMOVE AND REINSTALL SIGN AS PER PLAN
0460
2524-6765110
EACH
$165.000
13.000
0.000
13.000
13.000
13.000
$0.00
$2,145.00
LF
$10.000
25.000
13.000
0.000
13.000
13.000
$130.00
$130.00
2.000
1.000
0.000
1.000
1.000
$100.00
$100.00
REMOVAL OF TYPE A SIGN
0470
2524-9276010
PERFORATED SQUARE STEEL TUBE POSTS
0480
2524-9276021
EACH
$100.000
PERFORATED SQUARE STEEL TUBE POST ANCHOR, BREAK-AWAY SOIL INSTALLATION
0490
2525-0000100
LS
$375,413.200
1.000
0.026
0.295
0.321
0.321
$9,760.75
$120,507.64
$230.000
29.000
0.000
0.000
0.000
0.000
$0.00
$0.00
8.000
0.000
0.000
0.000
0.000
$0.00
$0.00
TRAFFIC SIGNALIZATION
0500
2527-9263143
EACH
PAINTED SYMBOLS AND LEGENDS, DURABLE
0510
2527-9263155
EACH
$450.000
PRE-CUT SYMBOLS AND LEGENDS, PREFORMED THERMOPLASTIC MARKING MATERIAL
0520
2527-9263181
STA
$45.000
17.100
0.000
17.100
17.100
17.100
$0.00
$769.50
$100.000
6.000
0.000
0.000
0.000
0.000
$0.00
$0.00
PAVEMENT MARKINGS REMOVED
0530
2527-9263190
EACH
SYMBOLS AND LEGENDS REMOVED
Detailed Payment:
77-6102-617
76
10/07/2026
Page 6 of 12
Current
Paid
Quantity
Previous
Paid
Quantity
Total
Quantity
Paid To Date
Total
Quantity
Placed To
Date
Current
Payment
Amount
Total
Amount
Paid To Date
0.000
0.000
0.000
0.000
$0.00
$0.00
76.800
0.000
34.300
34.300
34.300
$0.00
$5,316.50
118.300
0.000
34.300
34.300
34.300
$0.00
$1,200.50
38.000
0.000
0.000
0.000
0.000
$0.00
$0.00
$100.000
5.000
0.000
5.000
5.000
5.000
$0.00
$500.00
$26,200.000
1.000
0.100
0.800
0.900
0.900
$2,620.00
$23,580.00
$40.000
154.000
69.000
85.500
154.500
154.500
$2,760.00
$6,180.00
$68,000.000
1.000
0.000
1.000
1.000
1.000
$0.00
$68,000.00
EACH
$706.000
2.000
0.000
2.000
2.000
2.000
$0.00
$1,412.00
EACH
$526.000
5.000
0.000
5.000
5.000
5.000
$0.00
$2,630.00
Line
Number
Item ID
Unit
Unit Price
Authorized
Quantity
0540
2527-9263212
STA
$180.000
41.500
PAINTED PAVEMENT MARKINGS, HIGH-BUILD WATERBORNE
0550
2527-9263217
STA
$155.000
PAINTED PAVEMENT MARKINGS, DURABLE
0560
2527-9270112
STA
$35.000
GROOVES CUT FOR PAVEMENT MARKINGS
0570
2527-9270120
EACH
$210.000
GROOVES CUT FOR SYMBOLS AND LEGENDS
0580
2528-2518000
EACH
SAFETY CLOSURE
0590
2528-8445110
LS
TRAFFIC CONTROL
0600
2528-9290050
CDAY
PORTABLE DYNAMIC MESSAGE SIGN (PDMS)
0610
2533-4980005
LS
MOBILIZATION
0620
2554-0212030
VALVE BOX REPLACEMENT
0630
2554-0212040
VALVE BOX ADJUSTMENT, MINOR
Detailed Payment:
77-6102-617
77
10/07/2026
Page 7 of 12
Current
Paid
Quantity
Previous
Paid
Quantity
Total
Quantity
Paid To Date
Total
Quantity
Placed To
Date
Current
Payment
Amount
Total
Amount
Paid To Date
Line
Number
Item ID
Unit
Unit Price
Authorized
Quantity
0640
2601-2636043
ACRE
$1,100.000
0.600
0.000
0.600
0.600
0.600
$0.00
$660.00
$1,495.000
1.200
0.500
0.000
0.500
0.500
$747.50
$747.50
$51.000
231.000
0.000
231.000
231.000
231.000
$0.00
$11,781.00
SEEDING AND FERTILIZING (RURAL)
0650
2601-2636044
ACRE
SEEDING AND FERTILIZING (URBAN)
0660
2601-2643411
SQ
TURF REINFORCEMENT MAT, TYPE 1
0670
2602-0000020
LF
$1.600
2,650.000
0.000
952.000
952.000
952.000
$0.00
$1,523.20
2602-0000030
LF
$1.600
175.000
0.000
20.000
20.000
20.000
$0.00
$32.00
$0.200
1,130.000
0.000
0.000
0.000
0.000
$0.00
$0.00
0.000
0.000
0.000
0.000
$0.00
$0.00
1,075.000
219.500
1,294.500
1,294.500
$3,816.27
$4,595.50
0.000
0.000
0.000
0.000
$0.00
$0.00
30.000
30.000
$384.00
$480.00
SILT FENCE
0680
SILT FENCE FOR DITCH CHECKS
0690
2602-0000071
LF
REMOVAL OF SILT FENCE OR SILT FENCE FOR DITCH CHECKS
0700
2602-0000101
LF
$0.200
226.000
MAINTENANCE OF SILT FENCE OR SILT FENCE FOR DITCH CHECK
0710
2602-0000312
LF
$3.550
219.500
PERIMETER AND SLOPE SEDIMENT CONTROL DEVICE, 12 IN. DIA.
0720
2602-0000351
LF
$0.250
219.500
REMOVAL OF PERIMETER AND SLOPE OR DITCH CHECK SEDIMENT CONTROL DEVICE
0730
2602-0000500
LF
$16.000
32.000
24.000
6.000
OPEN-THROAT CURB INTAKE SEDIMENT FILTER, EC-602
Detailed Payment:
77-6102-617
78
10/07/2026
Page 8 of 12
Line
Number
Item ID
Unit
0740
2602-0000510
EACH
Unit Price
Authorized
Quantity
Current
Paid
Quantity
Previous
Paid
Quantity
Total
Quantity
Paid To Date
Total
Quantity
Placed To
Date
Current
Payment
Amount
Total
Amount
Paid To Date
$3.000
6.000
2.000
0.000
2.000
2.000
$6.00
$6.00
0.000
0.000
0.000
0.000
$0.00
$0.00
1.000
0.000
1.000
1.000
1.000
$0.00
$150.00
1.000
0.000
0.000
0.000
0.000
$0.00
$0.00
1.000
0.000
0.000
0.000
0.000
$0.00
$0.00
$600.000
3.000
0.000
2.000
2.000
2.000
$0.00
$1,200.00
$1,200.000
3.000
0.000
0.000
0.000
0.000
$0.00
$0.00
$0.000
0.000
0.000
0.000
0.000
0.000
$0.00
$0.00
$3.460
6,687.860
0.000
4,907.260
4,907.260
4,907.260
$0.00
$16,979.12
0.000
1.000
1.000
1.000
$0.00
$2,497.80
MAINTENANCE OF OPEN-THROAT CURB INTAKE SEDIMENT FILTER
0750
2602-0000520
EACH
$3.000
6.000
REMOVAL OF OPEN-THROAT CURB INTAKE SEDIMENT FILTER
0760
2602-0000530
EACH
$150.000
GRATE INTAKE SEDIMENT FILTER BAG, EC-604
0770
2602-0000540
EACH
$5.000
MAINTENANCE OF GRATE INTAKE SEDIMENT FILTER BAG
0780
2602-0000550
EACH
$5.000
REMOVAL OF GRATE INTAKE SEDIMENT FILTER BAG
0790
2602-0010010
EACH
MOBILIZATIONS, EROSION CONTROL
0800
2602-0010020
EACH
MOBILIZATIONS, EMERGENCY EROSION CONTROL
8000
8000-0000000
None
PLACEHOLDER ONLY (DO NOT USE)
8010
2113-0001100
SY
SUBGRADE STABILIZATION MATERIAL, POLYMER GRID
8020
2599-9999010
LS
$2,497.800
1.000
('LUMP SUM' ITEM): Hydrant Relocation
Detailed Payment:
77-6102-617
79
10/07/2026
Page 9 of 12
Current
Paid
Quantity
Previous
Paid
Quantity
Total
Quantity
Paid To Date
Total
Quantity
Placed To
Date
Current
Payment
Amount
Total
Amount
Paid To Date
Line
Number
Item ID
Unit
Unit Price
Authorized
Quantity
8030
2599-9999010
LS
$9,191.950
1.000
0.000
1.000
1.000
1.000
$0.00
$9,191.95
$2,454.100
1.000
0.000
1.000
1.000
1.000
$0.00
$2,454.10
$5,625.000
1.000
0.000
1.000
1.000
1.000
$0.00
$5,625.00
LS
$6,681.400
1.000
0.000
0.000
0.000
0.000
$0.00
$0.00
ACRE
$3,150.000
1.200
0.000
0.000
0.000
0.000
$0.00
$0.00
Section Totals:
$152,338.50
$1,302,445.10
Total Payments:
$152,338.50
$1,302,445.10
('LUMP SUM' ITEM): Water Main Alteration
8040
2599-9999010
LS
('LUMP SUM' ITEM): Storm Sewer Structure Modification
8050
2599-9999010
LS
('LUMP SUM' ITEM): Subgrade Repair
8060
2525-0000100
TRAFFIC SIGNALIZATION
8070
2601-2634105
MULCHING, BONDED FIBER MATRIX
Time Charges
Original
Deadline
Authorized
Deadline
Charges
This
Period
Damages
This
Period
Days
Completed
To Date
Days
Remaining
To Date
Damages
To Date
Overall Site, Late Start Date - 05/18/2026, Liquidated Damage Rate 1,000
55.0
Days
55.0 Days
9.0 Days
$0.00
67.0 Days
-12.0 Days
$0.00
Stage 1. See description below., Liquidated Damage Rate - 1,000
10.0
13.0 Days
0.0 Days
$0.00
13.0 Days
0.0 Days
$0.00
Total Damages:
$0.00
Time Limit
Detailed Payment:
77-6102-617
80
10/07/2026
Page 10 of 12
Time Limit
Original
Deadline
Authorized
Deadline
Charges
This
Period
Damages
This
Period
Days
Completed
To Date
Days
Remaining
To Date
Damages
To Date
Days
Stage 3A. See description below., Liquidated Damage Rate - 1,000
10.0
Days
10.0 Days
0.0 Days
$0.00
10.0 Days
0.0 Days
$0.00
Stage 3B. See description below., Liquidated Damage Rate - 1,000
15.0
Days
15.0 Days
9.0 Days
$0.00
9.0 Days
6.0 Days
$0.00
Total Damages:
$0.00
Summary
Current Approved Work:
$152,338.50
Approved Work To Date:
$1,302,445.10
Current Stockpile Advancement:
$0.00
Stockpile Advancement To Date:
$0.00
Current Stockpile Recovery:
$0.00
Stockpile Recovery To Date:
$0.00
Current Retainage:
$0.00
Retainage To Date:
Current Retainage Released:
$0.00
Retainage Released To Date:
$0.00
Current Liquidated Damages:
$0.00
Liquidated Damages To Date:
$0.00
Current Adjustment:
$0.00
Adjustments To Date:
$0.00
$30,000.00
Current Payment:
$152,338.50
Payments To Date:
$1,272,445.10
Previous Payment:
$185,262.91
Previous Payments To Date:
$1,120,106.60
Detailed Payment:
77-6102-617
81
10/07/2026
Page 11 of 12
Funding Details
77-6102-617-cat-1 77-6102-617-cat-1 77-6102-617:
77-6102-617-CAT-2 NON-PARTICIPATING:
Current Payment:
Detailed Payment:
77-6102-617
$152,338.50
77-6102-617-cat-1 77-6102-617-cat-1 77-6102-617 To Date:
$0.00
77-6102-617-CAT-2 NON-PARTICIPATING To Date:
$152,338.50
Payments To Date:
82
$1,302,445.10
$0.00
$1,302,445.10
10/07/2026
Page 12 of 12
City of Pleasant Hill - Iowa
Change Order Details
77-6102-617
Description
Prime Contractor
Change Order
STP-U-6102(617)--70-77, Letting Date- March 17, 2026
ALL STAR CONCRETE LLC
6
Status
Pending
Date Created
09/16/2026
Type
Non-Substantial
Change Order Description
Item Code: 2601-2634105, Line Number: 8070, Item Description: Mulching, Bonded Fiber Matrix - Add contract item for 1.20 ACRE. Work
shall be in accordance with Section 2601 of the Iowa DOT Standard Specifications.
Awarded Project Amount
$1,738,785.45
Authorized Project Amount
$1,758,554.30
Change Order Amount
$3,780.00
Revised Project Amount
$1,762,334.30
B - Reason for change:
2601-2634105 (8070) Mulching, Bonded Fiber Matrix - Contract item added for use in conjunction with seeding to promote seed establishment, enhance moisture retention, and
assist with erosion control.
C - Settlement for cost(s) of change as follows with items addressed in Sections F and/or G:
2601-2634105 (8070) Mulching, Bonded Fiber Matrix - Agreed unit price of $3,150.00 per ACRE, for a total addition of $3,780.00.
D - Justification for cost(s) (See I.M. 6.000 Attachment D, Chapter 2.36, for acceptable justification):
Change Order Details:
77-6102-617
83
09/17/2026
Page 1 of 2
2601-2634105 (8070) Mulching, Bonded Fiber Matrix - The unit cost of $3,150.00 per ACRE for 1.20 ACRE of bonded fiber matrix mulching has been reviewed by the Engineer
and deemed appropriate based on similar work performed on previous projects.
E - Contract time adjustment:
No working days added. The work described does not impact the durations of operations.
New Items
Line Number
Item ID
Unit
Quantity
Unit Price
Extension
1.200
$3,150.000
$3,780.00
Section: 0001 - STP-U-6102(617)--70-77, ROADWAY ITEMS
8070
2601-2634105
ACRE
MULCHING, BONDED FIBER MATRIX
Funding Details
77-6102-617-cat-1 77-6102-617-cat-1 77-6102-617
1.200
$3,150.000
$3,780.00
1 item
Total: $3,780.00
Funding Summary
Fund Package
77-6102-617-cat-1 77-6102-617-cat-1 77-6102-617
77-6102-617-CAT-2 NON-PARTICIPATING
2 fund packages
Change Order Details:
77-6102-617
Original Amount
Authorized Amount
Pending Change
Revised Amount
$1,738,785.45
$1,758,554.30
$3,780.00
$1,762,334.30
$0.00
$0.00
$0.00
$0.00
$1,738,785.45
$1,758,554.30
$3,780.00
$1,762,334.30
84
09/17/2026
Page 2 of 2
3219 SE 36th Circle
Ankeny, IA 50021
Phone (515) 224-6394
City of Pleasant Hill
Project Name: University Ave & Shadyview Blvd Imporvements
Change Order #:
5
Date: 9/14/2026
For use of BFM Hydromulching to help with erosion control and seed growth.
Scope of Extra Work
Description
BFM Hydromulch: Labor, Equipment, Material
Prime Markup- 5%
Quantity
1.00
1.00
Units
ACRE
ACRE
$/Unit
$3,000.00
Total:
This Work shall be added to the contract agreement.
Approved By:
Accepted By Owner:
All Star Concrete, LLC
3219 SE 36th Circle
Ankeny, IA 50021
City of Pleasant Hill
5160 Maple Dr
Pleasant Hill, IA 50327
Signature: ________________________________
Signature: ________________________________
Title: Estimator/Project Manager
Title: ________________________________
Date: 09/14/2026
Date: ___________________________
85
Total
$3,000.00
$150.00
$3,150.00
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