On the agenda: Sullivan minutes — Flock camera (Sep 14)

THE MINUTES OF- THE-REGULAR MEETING OF THE-CITY COUNCIL OF THE CITY OF
SULLIVAN, ILLINOIS, HELD ON MONDAY, SEPTEMBER 14, 2026

4.. The City Council of the City of Sullivan, Illinois, met in regular session on Monday,
September 14, 2026, at 6:00 p.m. at the Elizabeth Titus Memorial Library located at 2 W. Water
Street in Sullivan. The meeting was called to order by Mayor Mike Mossman. A roll call was

taken:
Commissioner Abbey Sherwood - present
Commissioner Mike Kirk - present
Commissioner Chuck Woodworth - present via phone
Commissioner Doug Shook - present via phone
Mayor Mike Mossman - present

2. Adam Kramer gave an update on the status of grants and city projects:

« Storm Sewer Project: The public hearing for the storm sewer project was held prior to
the meeting.

*« DCEO Public Infrastructure Grant: The application for the northwest side of town was
submitted on August 27, 2026.

« ITEP Grant: Plans are approximately 80-85% complete. Milano & Grunloh will work
with Commissioner Shook to finalize the scope of work near Hardee's. The project is
planned for completion in 2027.

* Safe Routes to School Phase 2: The project has been funded. A coordination
meeting and survey have been completed, and design is nearly complete. Bidding is

os anticipated this fall or winter, with construction planned for spring 2027.

¢ OSLAD Phase 2: Contracts have been signed, schedules have been prepared, and
the contractor have started work. The project is progressing well.

* Worth Street Extension: Milano & Grunloh will continue to look for grant opportunities
to fund the project.

« Water and Madison Street Project: The bid opening was held September 4, 2026. A
& R Services submitted the low bid of $1,999,150, which was approximately $300,000
below the estimate. A pre-construction meeting is being planned and work may begin
as early as October 1. The contractor will be asked to begin on Madison Street due
to increased traffic on Water Street during harvest season. Concrete work is
expected to begin this year, with asphalt work planned for next year.

* ECWAG Project: The City is working to finalize the necessary easements and the
project location. The project will receive $1 million in grant funding, with the
remaining project costs financed through a loan.

3. Mayor Mossman opened the floor for public comments.

Bob Ingram asked about the revolving loan fund. Mayor Mossman explained that the
City has funds available to provide loans to businesses for projects at below-market interest
rates. Commissioner Kirk explained that the funds originated from a State of Illinois grant
provided to Switchcraft and were returned to the City when the company left Sullivan. He noted
that the funds have since been used for loans to local businesses and remain under the City’s
control.

Nancy Barker asked about a damaged transformer discussed at a previous meeting and
whether the contractor responsible had been charged for the damage. Mayor Mossman stated
that the City is still investigating the matter, as multiple contractors were working in the area at
the time. Ms. Barker also asked whether City vehicles were being washed using City water
during the current water restrictions. Mayor Mossman and Commissioner Shook explained that
City departments are using water tanks supplied from outside the City and are making efforts to

avoid using City water for vehicle washing. Ms. Barker then asked if TIF funds could be used
for infrastructure improvements, including sewer and water issues on McClellan Street. Mayor
Mossman explained that TIF funds may be used for certain infrastructure improvements if the
property is located within a TIF district.

Josh Fleshner addressed the Council regarding the City's use of Flock cameras. He
expressed concerns regarding the use of Flock data to track individuals’ movements without a
warrant and encouraged the Council to consider constitutional protections, transparency, and
warrant requirements when evaluating the continued use of Flock cameras and other
surveillance technology. He also provided information regarding the capabilities of Flock
cameras and vehicle identification technology and asked the Council to consider these issues
when making future decisions regarding the system.

4. Mayor Mossman read the items included in the consent agenda;

« Approval of the minutes of the regular meeting held on August 24 2026
e - Approval of the minutes of the closed session held August 24, 2026

A motion was made by Commissioner Sherwood and seconded by Commissioner Shook
to approve the consent agenda. Upon a roll call being taken, the results were as follows:

Commissioner Abbey Sherwood - yea
Commissioner Doug Shook -yea
Commissioner Mike Kirk - yea
Commissioner Chuck Woodworth ~ yea
Mayor Mossman -yea

and the motion carried.

5, Commissioner Sherwood provided an update on the OSLAD Phase 2 project, stating
that the project is progressing on schedule. The North and Middle Diamonds are being
constructed and Milano & Gruntoh completed staking for the pathway along the south end of the
pond. Fencing and netting are also expected to be installed. Commissioner Sherwood thanked
the City employees and departments assisting with the project. She also noted that bids for the
flooring at the Civic Center would be opened during the meeting.. Commissioner Sherwood
reported that Treasurer Waggoner is working with department heads regarding changes and
additional requirements associated with the City’s new insurance coverage. She also reported
that the City’s audit is expected to be completed by the end of October.

6. Commissioner Kirk reported that the Distribution Crew continues to assist with the
housing project, which includes installing transformers and new meters. The department also
worked with the local elevators on electrical work, and completed approximately 60 JULIE
locates. Commissioner Kirk also raised concerns about the increasing cost of health insurance
and suggested that the City begin reviewing its options, including potentially bidding or
requesting proposals for coverage. Treasurer Waggoner noted that empioyee health insurance
contributions have not been increased since 2023 and that the City currently pays
approximately 75-80% of dependent coverage. Commissioner Kirk stated that the City should
teview its health insurance costs and other controllable expenses as it prepares for future
budget challenges.

7. Commissioner Woodworth reported that the Distribution Crew located and repaired two
separate meter issues over the past two weeks and installed a new meter at the Water Plant.
The crew also repaired a leaking raw water main that was caused by electrical conduit rubbing

against the pipe and wearing a hole in it. He reported that the Water Plant is drilling three
additional test holes this week. Commissioner Woodworth also stated that the City hired an
additional employee at the Sewer Plant to work with the current piant operator, providing two
full-time employees to perform maintenance and repairs identified in the EPA’s evaluation of the
plant and help prevent future violations.

8. Commissioner Shook had nothing to report.

9. Mayor Mossman reported that Mediacom has removed its lines from the Madison Street
poles and Verizon is expected to complete splicing its lines soon so the poles can be removed.
The Mayor also plans to include reminders in utility bills regarding garbage cans, brush piles,
and fawn debris being left in the street. Mayor Mossman reported that he is researching a
proposal to bring a circus to Sullivan and will bring the matter back to the Council. He also
discussed the possibility of hiring a part-time ordinance enforcement officer. He will research
the option and bring it back to the Council for further discussion.

10. A motion was made by Commissioner Shook and seconded by Commissioner Kirk to
approve the claims. Upon a roll being taken, the results were as follows:

Commissioner Doug Shook - yea
Commissioner Mike Kirk -yea
Commissioner Abbey Sherwood - yea
Commissioner Chuck Woodworth -yea
Mayor Mossman - yea

and the motion carried.

11. The Council discussed setting the Trick-or-Treat hours for this year. It was noted that
the City held trick-or-treating on October 31, 2025 and November 1, 2025 from 6:00 to 9:00 p.m.
This year, Halloween falis on Saturday, and Commissioner Sherwood noted that safe trick-or-
treat will be held on Friday.
A motion was made by Commissioner Sherwood and seconded by Commissioner Shook
to hold City Trick-or-Treating on Friday, October 30", and Saturday, October 31, from 6:00 p.m.
to 9:00 p.m. Upon a roll being taken, the results were as follows:

Commissioner Abbey Sherwood - yea
Commissioner Doug Shook - yea
Commissioner Mike Kirk - yea
Commissioner Chuck Woodworth - yea
Mayor Mossman - yea

and the motion carried.

12, An invoice from LX Construction in the amount of $16,800.00 was presented for
consideration of waiving the formal bidding process and approving the invoice for four dugout
foundations and slabs for the OSLAD Phase 2 Project. Commissioner Sherwood stated that LX
Construction is 3-D printing the four dugouts and has completed the slabs, with some additional
work remaining. The project is currently on schedule and within the contract budget.

A motion was made by Commissioner Sherwood and seconded by Commissioner Shook
to waive the formal bidding and approve an invoice from LX Construction LLC for the amount of
$16,800.00. Upon a roil being taken, the results were as follows:

Commissioner Abbey Sherwood - yea

Commissioner Doug Shook -yea
Commissioner Mike Kirk - yea
Commissioner Chuck Woodworth -yea
Mayor Mossman - yea

and the motion carried.

13. An invoice from Lane Services, LLC in the amount of $98,063.96 was presented for
consideration of waiving the formal bidding process and approving the invoice for the third
installment of the OSLAD Phase 2 Project, with 25% of the installment withheld pending
completion of the project. Commissioner Sherwood confirmed that this is expected to be the
last large payment to Lane Services, with the remaining balance to be paid upon completion of
the final phase of the project. She reported that the project remains on schedule and within
budget.

A motion was made by Commissioner Sherwood and seconded by Commissioner
Woodworth to waive the forma! bidding and approve an invoice from Lane Services LLC for the
amount of $88,063.96. Upon a roll being taken, the results were as follows:

Commissioner Abbey Sherwood - yea
Commissioner Chuck Woodworth - yea
Commissioner Mike Kirk -nay
Commissioner Doug Shook - yea
Mayor Mossman - yea

and the motion carried.

14. An invoice from Richter Landscaping in the amount of $30,699.39 was presented for
consideration of waiving the formal bidding process and approving the invoice for the fencing
installation on ail three diamonds for the OSLAD Phase 2 Project. Commissioner Sherwood
Stated that the work is being completed according to the contracted amount and project budget.

A motion was made by Commissioner Sherwood and seconded by Commissioner Shook
to waive the formal bidding and approve an invoice from Richter Landscaping for the amount of
$30,669.39 for the fencing installation. Upon a roll being taken, the results were as follows:

Commissioner Abbey Sherwood - yea
Commissioner Doug Shook -yea
Commissioner Mike Kirk -yea
Commissioner Chuck Woodworth -yea
Mayor Mossman - yea

and the motion carried.

15. An invoice from Cahoy Pump Services, Inc. in the amount of $127,892.00 was
presented for consideration of waiving the formal bidding process and approving the invoice for
8 test holes. Commissioner Woodworth explained that two test holes were located across the
toad from the cabinet factory, one was behind the VFW, and three were at the Country Club.
Only one of the test holes at the Country Club was suitable for a municipal well, while the others
were suitable only for household wells. Commissioner Sherwood asked whether the additional
test holes being completed this week were bid, and Commissioner Woodworth stated that they
were not.

A motion was made by Commissioner Woodworth and seconded by Commissioner

Shook to waive the formal bidding process and approve the invoice from Cahoy Pump Services
in the amount of $127,892.00 for eight test holes. Upon a roil being taken, the results were as
follows:

Commissioner Chuck Woodworth - yea
Commissioner Doug Shook -yea
Commissioner Abbey Sherwood -yea
Commissioner Mike Kirk -yea
Mayor Mossman ~yea

and the motion carried.

16. An invoice from Cahoy Pump Services, Inc. totaling $428,590.00 was presented for
consideration of waiving the formal bidding process and approving a partial payment of
$214,590.00, representing one-half of the total invoice for a pitiless adapter and the construction
of Well #12. Commissioner Woodworth stated that the payment would be made from the
System Improvement Fund and confirmed that the remaining balance would be held until the
well is completed. He also confirmed that Well #12 is a viable well that can be used by the City.

A motion was made by Commissioner Woodworth and seconded by Commissioner
Shook to waive the formal bidding process and approve the payment of $214,590.00
representing one half of the $428,590.00 invoice from Cahoy Pump Services Incorporated for
the pitless adapter and the construction of Well #12. Upon a roll being taken, the results were
as follows:

Commissioner Chuck Woodworth - yea
Commissioner Doug Shook - yea
Commissioner Abbey Sherwood - yea
Commissioner Mike Kirk - yea
Mayor Mossman - yea

and the motion carried.

47. An invoice from Wallace Excavating in the amount of $13,370.65 was presented for
consideration of waiving the formal bidding process and approving the invoice for a water meter,
valve vault accessory and backordered materials for Well #12. Commissioner Woodworth
explained that the work will connect Well #12 to the incoming water line at the Water Plant
before the aerator.

A motion was made by Commissioner Woodworth and seconded by Commissioner
Sherwood to waive the formal bidding process and approve the invoice from Wallace
Excavating in the amount of $13,370.65 for the water meter, valve vault accessories, and
backordered materials for Well #12. Upon a roll being taken, the results were as follows:

Commissioner Chuck Woodworth - yea
Commissioner Abbey Sherwood - yea
Commissioner Mike Kirk ~ yea
Commissioner Doug Shook - yea
Mayor Mossman ~ yea

and the motion carried.

48. Bids were opened for the replacement of the gym floor at the Civic Center. Spec Athletic

submitted a base bid of $85,535.00, with additional options for testing and preparation of the
existing floor, Dynamic Sport Construction submitted bids of $91,644 and $95,161.00 for
different athletic flooring systems. The bids will remain open for review before the matter is
brought back to the Council for consideration.

19. Mayor Mossman presented for discussion and possible action the approval of the bid
from A & R Services, Inc. in the amount of $1,999,150.00 for the Water and Madison Street
Project and authorizing the Mayor to execute the contract. Commissioner Shook explained that
three bids were received and A & R Services was the lowest bidder. He noted that the project is
fully grant funded, although additional engineering costs and potential costs for unforeseen site
conditions may arise. Commissioner Woodworth also noted that he has seen A & R Services
complete water main projects and was impressed with their work. Commissioner Shook stated
that Milano & Grunioh completed the design work and will oversee construction inspection and
project management.

A motion was made by Commissioner Shook and seconded by Commissioner Sherwood
to approve the bid from A & R Services in the amount of $1,999, 150.00 for the Water and
Madison Street Project and authorize the Mayor to execute the contract. Upon a roll being
taken, the results were as follows:

Commissioner Doug Shook ~yea
Commissioner Abbey Sherwood ~yea
Commissioner Mike Kirk ~yea
Commissioner Chuck Woodworth - yea
Mayor Mossman -yea

and the motion carried.

20. Mayor Mossman presented a Special Use Permit application from Gemini Eddings,
doing business as | Do Drinks, for a private wedding reception at 1225 S. Hamilton Street on
April 23, 2027. The Mayor explained that the City Clerk consulted with the City’s attorney, who
determined that the applicant would be considered a retailer even though guests would not be
charged directly for the drinks, as the cost of the alcohol is included in the fee paid by the
person hiring the business. Because the applicant does not hold an Illinois liquor license, the
attorney recommended that the Special Use Permit be denied. Mayor Mossman stated that he
would deny the permit based on the attorney’s recommendation.

21. A Revolving Loan Fund request from Eric and Samantha Dipple in the amount of
$44,518.76 was presented for discussion and possible approval. Commissioner Sherwood
stated that the Revolving Loan Committee recommended approval of the request. She noted
that the request falls outside some of the City’s typical parameters but meets the majority of the
requirements. She added that Mrs. Dipple has been a business owner in Sullivan for
approximately 18 years and that the committee reviewed the applicants’ financial information.

A motion was made by Commissioner Sherwood and seconded by Commissioner Kirk
to approve the revolving loan request from Eric and Samantha Dipple for $44,518.76. Upon a
roll being taken, the results were as follows:

Commissioner Abbey Sherwood - yea
Commissioner Mike Kirk -yea
Commissioner Chuck Woodworth -yea
Commissioner Doug Shook - yea

Mayor Mossman - yea

and the motion carried.

22. Ordinance 26-23, an ordinance providing for the creation of the Office of City Manager
under the council-manager form of government was presented for passage. The Mayor stated
that the ordinance had been reviewed by the City’s attorney and Scot Wrighton and
incorporated the items previously discussed by the Council. Mr. Wrighton explained that the
interim City Manager would be an employee of Interim Solutions rather than the City and that
specific employment terms for a permanent City Manager would be addressed through a
separate employment agreement. Commissioner Kirk asked who would be considered senior
administrative staff under the ordinance and who would assume the City Manager’s duties
during an extended absence. Mr. Wrighton explained that senior administrative staff would
generally include department heads or members of the City’s management team for short-term
absences, while an extended absence would require the Council to appoint an interim manager.

A motion was made by Commissioner Shook and seconded by Commissioner Sherwood
to pass Ordinance 26-23, an ordinance providing for and creating the Office of City Manager
under council-manager form of government. Upon a roll being taken, the results were as
follows:

Commissioner Doug Shook - yea
Commissioner Abbey Sherwood - yea
Commissioner Mike Kirk - yea
Commissioner Chuck Woodworth - yea
Mayor Mossman -yea

and the motion carried.

23. An agreement with Interim Solutions, LLC for an interim City Manager was presented for
discussion and possible action. Mayor Mossman stated that the agreement had been reviewed
by the City’s attorney and Scot Wrighton, with one requested change that Interim Solutions
would be responsible for the interim manager's applicable taxes. Mr. Wrighton explained that
the interim manager would be an independent contractor through Interim Solutions and that the
agreement also includes the recruitment of a permanent City Manager. He explained the
process for selecting the interim manager, with Mayor Mossman stating that he felt the full
Council should have the opportunity to interview the candidates. Mr. Wrighton explained that
Interim Solutions would provide candidates and conduct background checks, although the
screening process for interim candidates would be less extensive due to the temporary nature of
the position.

The Council discussed the goal of having an interim City Manager in place as soon as
practical while allowing sufficient time to select an appropriate candidate. Commissioner Kirk
also recommended meeting with City employees to explain the transition and expectations
under the new management structure. Mr. Wrighton stated that the transition would be gradual
and that the City’s existing institutional knowledge and the historical role of the commissioners
would be considered during the process. The Council discussed the agreement amount of
$16,000.00 per month and confirmed that the agreement is with Interim Solutions, LLC, not the
individual interim manager. The cost of the agreement has been included in the City’s budget.

A motion was made by Commissioner Shook and seconded by Commissioner Sherwood
to enter into the agreement with Interim Solutions LLC for the interim City Manager. Upon a roll
being taken, the results were as follows:

Commissioner Doug Shook - yea
Commissioner Abbey Sherwood - yea
Commissioner Mike Kirk -yea

Commissioner Chuck Woodworth -yea
Mayor Mossman -yea
and the motion carried.

24. Ordinance 26-24, an Ordinance Approving and Authorizing the Execution of a First
Amendment to the Tax Increment Financing (TIF) District Redevelopment Agreement with Darin
Burdick for Burdick Meadows was presented for discussion and possible passage. Mayor
Mossman explained that the amendment would extend the existing agreement to include two
additional buildings that Mr. Burdick plans to construct in the subdivision this fall. Commissioner
Shook asked if the amendment changed the existing calculations or amounts under the
agreement or if it just added the additional buildings. Mayor Mossman noted that the additional
costs associated with the buildings would be reviewed by Jacob & Klein. Commissioner Kirk
Stated that the additional roadway would be concrete, matching the roads previously
constructed in the subdivision.

A motion was made by Commissioner Shook and seconded by Commissioner Kirk to
pass Ordinance 26-24, an ordinance approving and authorizing the execution of the first
amendment to the Tax Increment Financing District Redevelopment Agreement with Darin
Burdick for Burdick Meadows. Upon a roll being taken, the results were as follows:

Commissioner Doug Shook - yea
Commissioner Mike Kirk - yea
Commissioner Abbey Sherwood - yea
Commissioner Chuck Woodworth - yea
Mayor Mossman - yea

and the motion carried.

25. A final plat for Reserve Sullivan (Tabeling) was presented for discussion and possible
approval. Mayor Mossman explained that the new plat includes the building occupied by Sully’s
and Sweet Vail, along with the lot directly behind the building, which Tabeling Development
plans to sell to the inman’s. Commissioner Woodworth asked for clarification regarding the
tocation of the property, and Mayor Mossman explained that it is directly behind Sully’s and
extends east from the building.

A motion was made by Mayor Mossman and seconded by Commissioner Sherwood
to approve the final plat for Tabeling. Upon a roll being taken, the results were as follows:

Mayor Mossman - yea
Commissioner Abbey Sherwood ~yea
Commissioner Mike Kirk - yea
Commissioner Chuck Woodworth - yea
Commissioner Doug Shook - yea

and the motion carried.

26. A motion was made by Commissioner Kirk and seconded by Commissioner Sherwood to
adjourn into closed session at 7:11 p.m. to discuss minutes of meetings lawfully closed (5 ILCS
120/2(c)(21)) and the operation by a municipality of a municipal utility or the operation of a
municipal power agency or municipal natural gas agency when the discussion involves
contracts relating to the purchase, sale, or delivery of electricity or natural gas (5 ILCS
120/2(c)(23){i). Upon a roll call being taken, the results were as follows:

Commissioner Mike Kirk -yea

Commissioner Abbey Sherwood -yea
Commissioner Chuck Woodworth -yea
Commissioner Doug Shook - yea
Mayor Mossman - yea

and the motion carried.
27. The meeting was reconvened at 7:39 p.m.

28. A motion was made by Commissioner Sherwood and seconded by Commissioner
Woodworth to adjourn the meeting. Upon a roll call being taken, the results were as follows:

Commissioner Abbey Sherwood - yea
Commissioner Chuck Woodworth -yea
Commissioner Mike Kirk -yea
Commissioner Doug Shook ~yea
Mayor Mossman ~ yea

and the motion was declared carried and the meeting was adjourned at 7:40 p.m.

Wits YWihoewncn

Mayor Mike Mossman

Attest,
Carrie Creek, City Clerk