On the agenda: Edwardsville meeting — License Plate Reader (Nov 28)

PUBLIC SAFETY COMMITTEE AGENDA
EDWARDSVILLE CITY HALL
118 HILLSBORO AVENUE
EDWARDSVILLE, IL 62025
TUESDAY, NOVEMBER 28, 2023
5:30 P.M.

Chris Farrar, Chair

Committee Members
SJ Morrison

Andrea Miracle

Call to Order
Roll (Quorum)
Public Comment:
Approval of Minutes:
 Approval of Public Safety Committee minutes held Tuesday, October 10, 2023
Police Department:
Action Item(s):



An approval of a Sole Source Resolution Authorizing the Purchase and Installation of one (1) AutoVu
SharpV Camera Kit in a total amount not to exceed $16,000.00

Fire Department:
Action Item(s):

An approval of a Resolution Authorizing the Fire Department to apply for the 2023 Illinois Office of the
State Fire Marshal Small Equipment Grant
Informational Item(s):
 Staffing Update
 East Station Grand Opening, Thursday, December 7, 2023 at 10 A.M.


Old Business:
New Business:
Next Meeting Date: Tuesday, December 12, 2023 at 5:30 p.m. held at City Hall, located at 118 Hillsboro
Avenue, Edwardsville, IL 62025

If prospective attendees require an interpreter or other access accommodation, please contact the
Edwardsville City Clerk’s office at 618-692-7500 no later than 48 hours prior to the commencement of the
meeting to arrange the accommodations.

Public Safety Committee
Meeting Minutes
October 10, 2023
Members Present:

Alderman Chris Farrar
Alderwoman Andrea Miracle

Member Excused:

Alderman SJ Morrison

Other Present:

James Whiteford, Fire Chief
Mike Fillback, Director of Police
Cathy Hensley, Communication Coordinator
Anna Roseman, Fire Department

The Edwardsville Public Safety Committee meeting was called to order by Alderman Chris Farrar
at 5:30 p.m. in the Governor Edwards Conference Room, 118 Hillsboro Avenue with a quorum
present.
Public Comment: None
Approval of Minutes:
 Motion by Alderman Farrar, second by Alderwoman Miracle to approve minutes from
the Public Safety Committee meeting held Tuesday, September 12, 2023.
Discussion: None
MOTION CARRIED UNANIMOUSLY.
Police Department: None
Fire Department:
Action Item(s):

Motion by Alderman Farrar, second by Alderwoman Miracle for “An approval of a
Resolution Authorizing the Fire Department to apply for the 2024 Illinois Department of
Public Health Grant for EMS Assistance”.
Discussion:
o The grant will cover 100% of the cost of EMS equipment up to $5,000.00.
o If awarded this grant will purchase three (3) video assisted intubation devices,
one for each of the front line ambulances, for a total not to exceed $5,000.00.
o Discussion on the importance of video assisted intubation devices.
MOTION CARRIED UNANIMOUSLY.
Informational Item(s):
 The Edwardsville Fire Department promotions will be announced at the Council Meeting
on October 17, 2023.
o Captain Robert Morgan will be promoted to Assistant Fire Chief
o Lieutenant Edward Burnley will be promoted to Captain
o Firefighter/Paramedic Tanner Sweetman will be promoted to Lieutenant


Page 1 of 2

Old Business: None
New Business: None
The next regular scheduled meeting of the Public Safety Committee on Tuesday, October 31,
2023 has been cancelled. The next meeting will be Tuesday, November 14, 2023, at 5:30 p.m. at
City Hall.
Motion to adjourn by Alderman Farrar, second by Alderwoman Miracle. With no further
business at hand the meeting was adjourned at 5:35 p.m.
MOTION CARRIED UNANIMOUSLY.

___________________________________
Chris Farrar, Chair
Approved Date: _______________
Minutes prepared by: Anna Roseman, Fire Department
Approved Signature: /s/ Chris Farrar, by staff liaison

Page 2 of 2

DATE: November 28, 2023
ACTION ITEM TITLE: Approval of the purchase
and installation of two (2) AutoVu SharpV Camera
Kits.

ORIGIN: Public Safety Committee
Approval of the purchase and installation of two (2) AutoVu SharpV Camera Kits
entering the city limits.

RATIONALE:
During the budget process for Fiscal year 2023/2024, police department staff requested,
and was granted, approval to purchase and install two (2) AutoVu SharpV Camera Kits
for installation along an entry route into the city. This camera would work as a License
Plate Reader (LPR), which will be connected to the larger network of cameras in the area
supported by the Drug Enforcement Agency (DEA). This system will provide
Edwardsville Police Officers the ability to monitor cameras connected throughout the
system. The utilization of such a camera system has proven effective in the investigation
of criminal activity to include burglaries, thefts, drug cases and violent crimes. The
funding for the purchase and installation of the equipment, at a cost not to exceed
$16,000 will be provided through the Public Safety Capital Equipment Fund.

COMPLIANCE WITH COMPREHENSIVE PLAN OR OTHER PLAN:
N/A
SUGGESTED COUNCIL ACTION:
Approval

Resolution No. ______________
SOLE SOURCE RESOLUTION AUTHORIZING THE PURCHASE AND INSTALLATION OF
ONE (1) AUTOVU SHARPV CAMERA KIT IN A TOTAL AMOUNT NOT TO EXCEED $16,000.
WHEREAS, it is the desire of the City of Edwardsville to provide quality police service within the City,
and
WHEREAS, the utilization of the License Plate Reader (LPR) Camera System supported by the Drug
Enforcement Agency (DEA) has proven effective in the investigation of criminal activity to include
burglaries, thefts, drug cases and violent crimes, and
WHEREAS, the purchase and installation of AutoVu SharpV Camera Kits will allow officers within the
Edwardsville Police Department to monitor the system to help provide for the safety of the citizens of the
City of Edwardsville, and
WHEREAS, the cost of two (2) AutoVu SharpV Camera Kits and installation of all equipment is
$14,830.06: and
WHEREAS, City Code, Section 2-591, Bid Purchasing Regulation, (d) Exemption from the Bidding
Process; provides for the award of single source contracts for services without competitive bidding if such
exemption is authorized by two-thirds of all the Aldermen then holding office.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
EDWARDSVILLE that:
The City of Edwardsville City Council has reviewed and hereby approves by two-thirds majority vote the
purchase and installation of two (2) AutoVu SharpV Camera Kits on December 5, 2023 at a cost not to
exceed $16,000.
THIS RESOLUTION PASSED BY THE CITY COUNCIL OF THE CITY OF EDWARDSVILLE,
MADISON COUNTY, ILLINOIS, AND APPROVED BY THE MAYOR OF SAID CITY THIS
_______ DAY OF ____________________, 2023.
ATTEST:
_________________________________
Michelle Boyer, City Clerk
Ayes:
Nays:
Absent:

_____________________________
Art Risavy, Mayor

EDWARDSVILLE POLICE DEPARTMENT
MEMORANDUM
TO:

Dr. Chris Farrar
Chair, Public Safety Committee

FROM:

Chief Michael A. Fillback
Director of Police

DATE:

November 28, 2023

SUBJECT:

Request to Purchase LPR Camera System

During the budget process for Fiscal year 2023/2024, police department staff requested,
and was granted, approval to utilize funds from the Public Safety Capital Equipment
Fund in the amount of $16,000 for the purchase of a License Plate Reader (LPR) Camera
System to be used by the department to monitor traffic plates entering the city. This
camera system will be part of a larger network monitored by the Drug Enforcement
Administration (DEA) and made available to law enforcement agencies for identifying
vehicles involved in criminal activity such as theft and violent crimes.
This camera system will be purchased from UTILITRA and installed by UTILITRA, at
pricing available on and approved by the DEA. The pricing for this system, totals
$14,830.06.
Attached to this memorandum is the quote from UTILITRA. I am respectfully requesting
to order/purchase this equipment before the end of the current fiscal year.
I am prepared to address any concerns of the Public Safety Committee. Thank you in
advance for your consideration in this matter.

Utilitra
200 Lakefront Parkway PO Box 158
Edwardsville, IL 62025
(618) 797-9003
https://www.utilitra.com/

Proposal
New Poag Road LPR
QUOTE # 002739 V1

PREPARED FOR

City of Edwardsville

PREPARED BY

Jeff Kochan

(618) 797-9003
[email protected]
https://www.utilitra.com/

Wednesday, November 15, 2023
City of Edwardsville
Michael Fillback
333 S Main St
Edwardsville, IL 62025
[email protected]
Dear Michael,
Utilitra would like to thank you for this opportunity to provide the City of Edwardsville with this LPR proposal. This includes two
LPRs at the New Poag Road location discussed.
This quote includes the labor associated with the installation of the two cameras and enclosure. The only additional cost would
be for a SIM Card to be purchased for the location, through your wireless carrier.
Please let me know if you have any questions.
Thank You,

Jeff Kochan
Vice President - Technology Division
Utilitra

Quote#002739 v1

Page: 2 of 5

(618) 797-9003
[email protected]
https://www.utilitra.com/

Hardware
Description
White AutoVu™ SharpV Camera Kit which includes: SharpV LR

Price

Qty

Ext. Price

$4,200.00

2

$8,400.00

$121.68

2

$243.36

$3,000.00

1

$3,000.00

$375.00

1

$375.00

White AutoVu™ SharpV Camera Kit which includes: SharpV Long Range
Dual (LPR and Context) lens and 850nm illuminator, mounting bracket
and Sharp Camera Connection (POE+ Required. Cable not included)

Genetec Advantage for 1 AutoVu fixed camera - 2 Years
Genetec™ Advantage for 1 AutoVu fixed camera connection - 2 Years

UTA Network Enclosure LTE 60W Unmanaged
UTA Network Enclosure LTE 60W Unmanaged

LIneman Pole Mount Network Enclosure Double Camera
Dual Camera aluminium lineman pole mount for UTA Enclosure

Quote#002739 v1

Page: 3 of 5

(618) 797-9003
[email protected]
https://www.utilitra.com/

Hardware
Description
Subcontractor

Price

Qty

Ext. Price

$1,811.70

1

$1,811.70

$1,000.00

1

$1,000.00

Subtotal:

$14,830.06

WE INCLUDE:
1. Installation of the supplied bracket, control box and cameras on the
existing pole.
2. Furnish and installation of conduit and circuitry from the electrical
disconnect to the control box.
3. Assist with camera aiming and focusing.
4. Terminations.
5. Equipment.
WE EXCLUDE:
1. Cutting, patching and painting.
2. Work on electrical equipment when it is energized.
3. Sod, seed or repair of greenspace.
4. Permit and inspection fee.
5. Sales tax.
6. Utility fees.
7. Utilitra fees.
8. Easements and fees.
9. Premium time.
10. Traffic control if needed.
11. Repair, replacement or upgrade of existing electrical system to make
code compliant. Any issues found to be handled on a time and material
basis.
12. Any work outside listed scope of work.
CLARIFICATIONS:
1. All work to be performed during normal working hours 7:00 am till 3:30
pm. Premium costs have not been included.
2. Please note this pricing is subject to change after seven (7) days due
to labor and material escalations beyond our control.
3. Based on JFE employees having prior owner authorized access to the
site to perform the installation.
4. JFE presumes the disconnect to have 120 volt circuitry.
5. It is the responsibility of the municipality to obtain all IDOT easements
and permissions.

Project Labor
Configuration, aiming and focusing of 1 control box and 2 LPR locations.

Quote#002739 v1

Page: 4 of 5

(618) 797-9003
[email protected]
https://www.utilitra.com/

New Poag Road LPR
Prepared by:

Prepared for:

Quote Information:

Utilitra
Jeff Kochan
(618) 797-6303
[email protected]

City of Edwardsville
333 S Main St
Edwardsville, IL 62025
Michael Fillback
(618) 692-7540
[email protected]

Quote #: 002739
Version: 1
Delivery Date: 11/15/2023
Expiration Date: 11/30/2023

Quote Summary
Description

Amount

Hardware

$14,830.06
Total:

$14,830.06

Taxes, shipping, handling and other fees may apply. We reserve the right to cancel orders arising from pricing or other errors.
Terms are Net 30 days.

Utilitra

City of Edwardsville

Signature:

Signature:

Name:

Jeff Kochan

Name:

Title:

Vice President - Technology Division

Date:

Date:

11/15/2023

Quote#002739 v1

Michael Fillback

Page: 5 of 5

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DATE: December 5, 2023
ACTION ITEM TITLE: A RESOLUTION
AUTHORIZING THE FIRE DEPARTMENT TO
APPLY FOR THE 2023 ILLINOIS OFFICE OF
THE STATE FIRE MARSHAL SMALL
EQUIPMENT GRANT
ORIGIN: Fire Department
SUMMARY:
This resolution authorizes the Fire Department to apply for the 2023 OSFM Small Equipment
Grant and approves the Mayor to enter into the award agreement if and when the grant is
awarded. The grant will cover 100% of the cost of the equipment up to $25,000.00. The grant
application is to purchase seven (7) oral suction devices with mounting brackets, one for each of
the front line ambulances, for a total expected not to exceed $10,000.00.

RATIONALE:
The ability to suction secretions and debris that inhibit adequate respirations is essential during
critical patient care. The Fire Department provides EMS service to the community and responds
to calls for patients requiring respiratory support. The Department currently has suction devices
on each ambulance that are aging and in need of replacement. This grant seeks to replace the
four devices currently in service on the ambulances and add a device to each of the three
Advanced Life Support fire engines. These devices will help firefighter/paramedics to improve
patient outcome.

COMPLIANCE WITH COMPREHENSIVE PLAN OR OTHER PLAN:
N/A
SUGGESTED COUNCIL ACTION:

333 South Main Street, Edwardsville IL 62026

Ph: 618-692-7540

FAX: 618-692-7567

[email protected]

Page 1 of 1

Resolution No. ______________
A RESOLUTION AUTHORIZING THE FIRE DEPARTMENT TO APPLY FOR
THE 2023 ILLINOIS OFFICE OF THE STATE FIRE MARSHAL SMALL
EQUIPMENT GRANT
WHEREAS, the Edwardsville Fire Department intends to apply for the 2023 Illinois
Office of the State Fire Marshal (OSFM) Small Equipment Grant; and
WHEREAS, the OSFM Grant funding covers (100%) of the cost of the requested
equipment up to $25,000.00; and
WHEREAS, the Firefighter/Paramedics can provide improved service to the public
during respiratory distress and cardiac arrest responses with the addition of seven (7) oral
suction devices with mounting brackets; and
WHEREAS, the Fire Department projects the grant will completely cover the cost of the
requested equipment; and
WHEREAS, the Mayor must sign for the grant if and when it is awarded;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF EDWARDSVILLE that:
The City Council authorizes the Fire Department to apply for the 2023 Illinois Office of
the State Fire Marshal Small Equipment Grant, and the Mayor to sign for the acceptance
of said Grant if and when the Grant is awarded; and
THIS RESOLUTION PASSED BY THE CITY COUNCIL OF THE CITY OF
EDWARDSVILLE, MADISON COUNTY, ILLINOIS, AND APPROVED BY THE
MAYOR OF SAID CITY THIS _______ DAY OF _____________, 2023.
______________________________
Art Risavy, Mayor
AYES:____
NAYS:____
ABSENT:____
ABSTENTION:____
ATTEST:____

____________________________________
Michelle Boyer, City Clerk, City of Edwardsville, Madison County, Illinois this _____
day of ______________, 2023.

The City of Edwardsville
invites you to the

Grand Opening
of the

Edwardsville Fire Department
East Station
10 a.m. Thursday, December 7, 2023

7407 Governors’ Parkway