On the agenda: Oak Brook Village Board of Trustees — License Plate Recognition (Feb 13)

BOARD OF TRUSTEES MEETING
SAMUEL E. DEAN BOARD ROOM
BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
Regular Meeting
Tuesday, February 13, 2024
7:00 PM
“Please be advised that any proposed documents attached hereto are in draft form and vary
from the final versions which are adopted at the meeting as set forth herein.”
1.

CALL TO ORDER

2.

ROLL CALL

3.

PRESIDENT’S OPENING COMMENTS
A.

Butterfield Corridor Plan Presentation by CMAP

4.

PUBLIC COMMENTS

5.

APPROVAL OF MINUTES

6.

A.

Regular Board of Trustees Meeting of January 23, 2024

B.

Regular Executive Meeting Minutes of September 12, 2023
Regular Executive Meeting Minutes of December 12, 2023

CONSENT AGENDA
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one
motion. There will be no separate discussion of these items unless a Board member so requests, in
which event, the item will be removed from the Consent Agenda and considered as the first item
after approval of the Consent Agenda.
A.

Accounts Payable for Period Ending: February 7, 2024 - $1,901,639.99
1.

LEGAL SERVICES:
a)

Ottosen DiNolfo Hasenbalg & Castaldo LTD - Legal Services December 2023 - $22,332.85 (FY23 YTD - $228,133.61)

b)

Clark, Baird, Smith LLP - Legal Services - December 2023 $7,081.00 (FY23 YTD - $25,255.50)

c)

Schain Banks - Legal Services - December 2023 - $200 (FY23
YTD - $3,205.30)

d)

Lamp Law LLC - Legal Services - December 2023 - $3,333.33
(FY23 YTD - $36,666.63)

Board of Trustees Agenda

Page 1
Page 1 of 32

TOTAL LEGAL BUDGET FOR 2023 IS $616,500.00
TOTAL LEGAL BILLS PAID FOR 2023 - YTD - $297,566.54
2.

U.S. Construction Efficiency Solutions, Inc. - Heritace Center Facade
Restoration Project - Phse II - Additional Repairs - $23,165.00

3.

BCBSIL - Health Care Services - February 2024 - $227,954.19

4.

DU-COMM - Police Quarterly Shares - 2/1/2024 - 4/30/2024 $131,931.00

5.

DU-COMM - Fire Department Quarterly Shares - 2/1/2024 - 4/30/2024
- $37,255.75

6.

Axon Enterprise Inc. - PD Taser - Yearly Payment - $22,161.21

7.

Garland/DBS, Inc. - Oak Brook Golf Club Roof Replacement $112,539.50

8.

IRMA - Contributions for 2024 - $894,914.00

B.

Approval of Payroll Paydate: January 25, 2024 - $879,693.70

Herman/Martin

C.

Village of Oak Brook – Monthly Financial Reports - December 2023

Herman/Martin

D.

Authorization to Seek Bids or Proposals or Negotiate Contracts:

E.

1.

Golf Course Commodities

Manzo/Martin

2.

Sports Core Bath and Tennis Pool Deck Resurfacing

Manzo/Martin

3.

Investment Services

Herman/Martin

Ordinances & Resolutions
1.

ORDINANCE S-1690, An Ordinance Granting Variation from
Provisions of Section 13-11-10.C.8 of Title 13 (“Zoning Regulations”)
of the Village Code of the Village of Oak Brook for Wall Signs at the
Property Located at 300 22nd Street in the Village of Oak Brook,
Illinois

7.

ITEMS REMOVED FROM CONSENT AGENDA

8.

ACTIVE BUSINESS
A.

Tiesenga/Manzo

Ordinances & Resolutions
1.

ORDINANCE G-1250, An Ordinance Amending the Village of Oak
Herman
Brook Code of Ordinances, As Amended, Title 4, Chapter 1, Section
8A to Increase the Number of Authorized Class A-1 Liquor Licenses by
One to Forty-Five for FIGBOZ LLC D/B/A the Grill at Oak Brook Golf
Club. FIGBOZ, 2606 York Rd., Oak Brook, IL 60523

2.

RESOLUTION R-2178, A Resolution Awarding a Professional
Engineering Services Agreement for the Village’s Bike Route/MultiUse Path Master Plan to Civiltech Engineering, Inc., Itasca, Illinois

Board of Trustees Agenda

Jain/Tiesenga

Page 2
Page 2 of 32

3.

RESOLUTION R-2182, A Resolution Approving and Authorizing the
Purchase of Starchase Vehicle Mounted Launcher Systems

Manzo/Reddy

4.

RESOLUTION R-2183, A Resolution Approving and Authorizing the
Purchase License Plate Recognition Cameras and the Execution of
Related Database and Maintenance Agreements

Manzo/Reddy

5.

RESOLUTION R-2176, A Resolution Awarding a Professional
Engineering Services Agreement for the Village’s Briarwood Lakes
Watermain Improvements Construction Engineering to BLA, Inc.,
Itasca, Illinois

Tiesenga/Jain

6.

RESOLUTION R-2177, A Resolution Approving and Authorizing Staff Manzo/Martin
to Issue a Purchase Order to Reinders, Inc. Sussex, Wisconsin, for the
Purchase of a Reel Grinder and Bedknife Grinder

7.

RESOLUTION R-2180, A Resolution Approving the First Amendment
to the Professional Services Agreement for the Taste of Oak Brook
Event Management Services Dated April 27, 2023

Manzo/Martin

8.

RESOLUTION R-2179, A Resolution Awarding a Professional
Engineering Services Agreement for the Village’s Bath & Tennis Drive
Improvements Construction Engineering to Thomas Engineering
Group, Inc., Oak Brook, Illinois

Jain/Tiesenga

9.

RESOLUTION R-2181, A Resolution to Waive Competitive Bidding
Jain/Tiesenga
and Authorize Staff to Issue a Purchase Order to Atlas Bobcat of Elk
Grove Village, Il, for One Bobcat/Toolcat UW56 Utility Work Machine
Item # 040319-CEC (M1225)

10. RESOLUTION R-2184, A Resolution to Waive Competitive Bidding
and Approve the Agreement Renewal for the Software Services with
GolfNow, LLC.
9.

Manzo/Martin

BOARD UPDATES

10. ADJOURNMENT

In accord with the provisions of the American with Disabilities Act, any individual who is in
need of a reasonable accommodation in order to participate in or benefit from attendance at this
public meeting should contact the Butler Government Center (Village Hall), at 630-368-5010 as
soon as possible before the meeting date.

Board of Trustees Agenda

Page 3
Page 3 of 32

ITEM 3.A.
BOARD OF TRUSTEES MEETING
SAMUEL E. DEAN BOARD ROOM
BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000

AGENDA ITEM
Board of Trustees Regular Meeting
of
February 13, 2024
SUBJECT:

Butterfield Corridor Plan Presentation

FROM:

Rebecca Von Drasek, Development Services Director

BUDGET SOURCE/BUDGET IMPACT: NA
RECOMMENDED MOTION: None
Background/History:
An application for the Butterfield Road Corridor Plan was submitted to CMAP for the 2019 LTA
Call for Projects by the Village of Lombard. CMAP’s LTA program has been in existence since
2010 and is intended to provide comprehensive planning assistance to communities in the
Chicago region to prioritize and assist in investment and provide inclusive/resilient growth in the
metropolitan area. Since Lombard was initially awarded the funding for the project, CMAP
reached out to other local agencies in an attempt to expand the scope of the plan by including
more partner communities for a long-term corridor study. Downers Grove, DuPage County,
Oak Brook and Oakbrook Terrace were all approached by CMAP and only Oakbrook Terrace
opted out.
The corridor study was conducted by the CMAP staff with the assistance and cooperation of
local municipal planning staff. CMAP reviewed the 3.7-mile corridor from I-355 to Route 83 for
the participating communities. There are approximately 1,200-acres of land within the study
area, 192-acres or 16% of the total land area in the corridor study is within Oak Brook’s
corporate limits. The study analyzed transportation, land use, and housing initiatives to help in
promoting economic growth and community development in the region. Specific emphasis was
placed on roadway access, enhancing existing intersections, and utilization of slip-ramps to
improve vehicular circulation and eliminate traffic congestion in the area.
This partnership (and plan) with CMAP, DuPage County, Downers Grove and Lombard had
ancillary benefits in helping to create a corridor “consortium” to assist us in achieving local
policy and infrastructure initiatives for future projects that are coordinated/conducted with the
neighboring communities, the State of Illinois, PACE, and other agencies.

Page 4 of 32

The Village Board authorized staff to proceed with the CMAP LTP Program for the Butterfield
Road/22nd Street Corridor study on April 27, 2021. CMAP representatives will provide a fiveminute presentation regarding the findings of the study.
Recommendation:
Staff requests the Board ask any questions or provide feedback regarding the Plan and its
findings.
Attachments:
1. Final Butterfield Rd Corridor Plan_01.05.2024
2. Butterfield Rd Corridor Plan_Oak Brook Board Meeting Presenation_02.06.2024

Page 5 of 32

BOARD OF TRUSTEES MEETING
SAMUEL E. DEAN BOARD ROOM
BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000

AGENDA ITEM
Regular Board of Trustees Meeting
of
February 13, 2024

SUBJECT:

Approval of Closed Meeting Minutes

FROM:

Netasha Scarpiniti, Village Clerk

BUDGET SOURCE/BUDGET IMPACT: N/A
RECOMMENDED MOTION: Motion to Approve the Regular Executive Meeting
Minutes of September 12, 2023, and the Regular Executive Meeting Minutes of December
12, 2023.
Background/History:
The Open Meetings Act requires that all public bodies shall keep written minutes of all
their meetings, whether open or closed. The public body shall periodically, but no less
than semi-annually, meet to review minutes of all closed sessions that had not been released
to the public. At this time the Executive Minutes of September 12, 2023 and December
12, 2023 are ready to be approved as written on February 13, 2024 but are not ready to be
released to the Public.
Recommendation:
That the Board approves the Regular Executive Meeting Minutes of September 12, 2023
and December 12, 2023.

BOT AGENDA

Page 1

Page 6 of 32

ITEM 6.D.1.
BOARD OF TRUSTEES MEETING
SAMUEL E. DEAN BOARD ROOM
BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000

AGENDA ITEM
Board of Trustees Regular Meeting
of
February 13, 2024
SUBJECT:

Golf Course Commodities

FROM:

Art Segura, Sports Core Director

BUDGET SOURCE/BUDGET IMPACT: Program #834 (Golf Maintenance Operation) $90,000.00 spread across various accounts within the golf maintenance operation.
RECOMMENDED MOTION: I move that the Village Board authorize staff to obtain bids for
golf course commodities.
Background/History:
Staff seeks authorization to obtain bids for golf course commodities. These commodities include
pesticides, herbicides, fungicides, sod, seed, and course supplies. All of these items are included
in the 2024 budget for program #834.
Recommendation:
I move that the Village Board authorize staff to obtain bids for golf course commodities.
Attachments:
None

Page 7 of 32

ITEM 6.D.2.
BOARD OF TRUSTEES MEETING
SAMUEL E. DEAN BOARD ROOM
BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000

AGENDA ITEM
Board of Trustees Regular Meeting
of
February 13, 2024
SUBJECT:

Pool Deck Resurfacing

FROM:

Art Segura, Sports Core Director

BUDGET SOURCE/BUDGET IMPACT: Program #812 Structural Improvements ($69,000
budgeted)
RECOMMENDED MOTION: I move that the Village Board authorize staff to obtain bids to
resurface the Sports Core pool deck.
Background/History:
Staff seeks authorization to solicit bids for resurfacing the Bath and Tennis pool deck. The
current condition of the pool deck poses safety concerns, as it has lost its grip due to normal wear
and tear over time. It's been approximately 24 years since the pool deck was last resurfaced
Recommendation:
I move that the Village Board authorize staff to obtain bids to resurface the Sports Core Bath and
Tennis pool deck.
Attachments:
None

Page 8 of 32

ITEM 6.D.3.
BOARD OF TRUSTEES MEETING
SAMUEL E. DEAN BOARD ROOM
BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000

AGENDA ITEM
Board of Trustees Regular Meeting
of
February 13, 2024
SUBJECT:

Request for Proposal - Investment Services

FROM:

Marilyn Fumero, Finance Director

BUDGET SOURCE/BUDGET IMPACT: Program 211-76950 (Consulting Services)
RECOMMENDED MOTION: I move that the Village Board authorize staff to conduct the
Request for Proposals process for Investment Services
Background/History:
On January 10, 2012, the Village Board authorized staff to solicit proposals for investment
services. Fourteen (14) sealed proposals were received on February 23, 2012. Based on the
review process, the rate of return for Illinois Funds and IMET, and the budgeted amount for
these services at that time, the Board at its meeting of July 24, 2012, agreed with staff's
recommendation to reject all proposals received and to continue to conduct investment services
in-house. Investment services are still conducted in-house by the Finance Director today.
The RFP will be posted on the Village website and sent to financial institutions and brokerage
firms. Staff will request an initial term of five (5) years with the option to renew for two (2)
additional years.
Once proposals are received, this item will be brought back for your consideration.
Recommendation:
That the Village Board authorizes staff to conduct the Request for Proposals process for
Investment Services.
Attachments:
None

Page 9 of 32

ITEM 6.E.1.
BOARD OF TRUSTEES MEETING
SAMUEL E. DEAN BOARD ROOM
BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000

AGENDA ITEM
Board of Trustees Regular Meeting
of
February 13, 2024
SUBJECT:

Sign Variation - 300 22nd Street

FROM:

Rebecca Von Drasek, Development Services Director

BUDGET SOURCE/BUDGET IMPACT: N/A
RECOMMENDED MOTION: I move that the Village Board concur with the recommendation
from the Planning & Zoning Commission approving the requested sign variation to Section 1311-10.C.8 of the Zoning Regulations to permit and allow wall signs to be installed in the center
of the building façade on the South and West elevations of the structure located on the Subject
Property:
The design and placement of the proposed signs shall be in substantial conformance with the
plans as submitted and approved;
Notwithstanding the attached exhibits, the applicant shall meet all Village Ordinance
requirements at the time of building permit application except as specifically varied or waived.
Background/History:
Lions Clubs has submitted a sign variation request for installation of wall signs at 300
22ndStreet. The property is zoned ORA-1, Office Research Assembly District. The exterior
wall signs require relief from Section 13-11-10.C.8 of the Code to be installed in the center of
the building façade on the South and West elevations. All other specific requirements for wall
signs are in compliance with the Sign Code. At the January 3, 2024, meeting of the Planning &
Zoning Commission, all members present voted in favor of the request (one P&Z member was
absent).
Recommendation:
Approve and authorize Ordinance S-1690 for sign variations - 300 22nd Street - Lions Clubs
Attachments:
1. 2024-ZO-V-EX-S-1690

Page 10 of 32

Page 11 of 32

ITEM 8.A.
BOARD OF TRUSTEES MEETING
SAMUEL E. DEAN BOARD ROOM
BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000

AGENDA ITEM
Board of Trustees Regular Meeting
of
February 13, 2024
SUBJECT:
FROM:
BUDGET SOURCE/BUDGET IMPACT:
RECOMMENDED MOTION:
Background/History:

Recommendation:

Attachments:
None

Page 12 of 32

ITEM 8.A.1.
BOARD OF TRUSTEES MEETING
SAMUEL E. DEAN BOARD ROOM
BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000

AGENDA ITEM
Board of Trustees Regular Meeting
of
February 13, 2024
SUBJECT:

An Amendment to Title 4, Chapter 1, Section 8A of the Village Code of The
Village of Oak Brook, Illinois Relative to the Number of Authorized Liquor
Licenses.

FROM:

Netasha Scarpiniti, Village Clerk

BUDGET SOURCE/BUDGET IMPACT: N/A
RECOMMENDED MOTION: I Move to Approve the Passage of Ordinance G-1250, “An
Ordinance Amending Title 4, Chapter 1, Section 8A of the Village Code of the Village of Oak
Brook, Illinois by Increasing by One to Forty-Five the Number of Authorized Class A-1 Liquor
Licenses”.
Background/History:
Village Code requires that any changes in the number of liquor licenses being held in the Village
of Oak Brook must be passed by ordinance.
Fig Boz, LLC has entered into a food and beverage management services agreement with the
Village of Oak Brook. They will provide food and beverage services to the Oak Brook Golf Club
Bar, Restaurant, Patio and Beverage Cart, and The Bath & Tennis Club Poolside Café. The
owners, Christopher Figaro and Chris Bozonelos have submitted the required application and
have paid the appropriate fees to obtain a Class A-1 Liquor License. Prior to the issuance of their
license, staff will ensure that all documentation has been received and there are no open issues
with Development Services.
Recommendation:
The recommendation is for Passage of Ordinance G-1250, An Ordinance Amending Title 4,
Chapter 1, Section 8A of the Village Code of the Village of Oak Brook, Illinois by Increasing by
One to Forty-Five the Number of Authorized Class A-1 Liquor Licenses for Fig Boz, LLC
D/B/A The Grill at Oak Brook Golf Club.
Attachments:

Page 13 of 32

1. Ordinance-LC-AL-G-1250 - FigBoz
2. Fig Boz Application

Page 14 of 32

ITEM 8.A.2.
BOARD OF TRUSTEES MEETING
SAMUEL E. DEAN BOARD ROOM
BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000

AGENDA ITEM
Board of Trustees Regular Meeting
of
February 13, 2024
SUBJECT:

Award of Contract: A Professional Engineering Services Agreement for the
Village Bike Route/Multi-Use Path Master Plan

FROM:

Tim O'Malley, Interim Public Works Director

BUDGET SOURCE/BUDGET IMPACT: The approved FY 2024 Budget amount in 46376200 is $50,000. The recommended award amount is $72,429.40 or $22,429.40 over the
budgeted amount. However, it is noted that the 2024 Street Improvement Project was budgeted
for $291,000 for Design and Construction Engineering in FY 2024, and the anticipated awarded
amount for Design and Construction Engineering will be $169,229.06, which is under budget at
approximately $121,771.
RECOMMENDED MOTION: I move that the Village Board approve Resolution R-2178
awarding a Professional Engineering Services Agreement for the Village’s Bike Route/MultiUse Path Master Plan to Civiltech Engineering, Inc., Itasca, Illinois, in the amount of $72,429.40.
Background/History:
On October 23, 2023, staff requested proposals for Professional Engineering Services to develop
a master plan for the Village’s bike route/multi-use trail system from the list of six consultants
that were pre-qualified in the Civil Engineering category as part of the Village’s August 2022
Request for Qualifications for Professional Consulting Engineering Services.
This master plan is intended to provide Village officials and staff with a robust understanding of
the needs of the current bike/multi-use path facility network and the means to appropriately plan
for the future. The study scope comprises of an Existing Conditions evaluation (Community
Engagement, Existing Pavement Condition Inventory, Establishment of Bike Route/Trail
Engineering Standards, Development of Maintenance Recommendations and Costs, and an
Existing Conditions Technical Report), and a Proposed Conditions evaluation (Recommended
Bike/Multi-Use Path Network, additional Community Engagement, and preparation of a Master
Plan document).
Two proposals were received on or prior to the November 20, 2023, deadline. Four of the six

Page 15 of 32

consultants chose not to submit a proposal. Proposed fees are as follows.

While Civiltech’s proposed fee is slightly greater than Baxter & Woodman’s, it is staff’s
recommendation that the Village select Civiltech, for a number of reasons. While the Village’s
initial Request for Qualifications comprised many of the sub-disciplines under the greater “Civil
Engineering Umbrella”, the list of sub-disciplines did not expressly account for assignments
involving preparation of planning studies such as active transportation master plans. Therefore,
staff believes it is important to evaluate qualifications in addition to proposed fees. The RFP
requested that respondents provide three representative projects. The staff reviewed the three
projects provided by each consultant, and found that Civiltech’s experience is considerably more
current, representative, and applicable to the study that the Village of Oak Brook is seeking.
In September 2023, Civiltech completed the St. Charles Bicycle and Pedestrian Plan, and in
December 2021, completed the Elmhurst Bicycle and Pedestrian Plan. These two projects are
directly applicable to the study that Oak Brook is seeking. These two studies, in addition to
others (e.g., Wilmette) are highlighted in detail on Civiltech’s website. Civiltech’s third
representative project described a mobile GIS application that they developed to collect
pavement condition data, which may be applicable to path pavement analysis.
Baxter & Woodman’s first representative project was an overall transportation plan for Oswego
completed 11 years ago, and there is no mention of bikes or pedestrians in the description. The
second project was a transportation plan update for Plainfield in which Baxter & Woodman was
a subconsultant to a planning firm, and this description also did not mention bikes or
pedestrians. Their third project was also completed as a subconsultant to a planning firm in
which they completed an existing conditions' analysis that did include bicycle and pedestrian
facilities. A search of Baxter & Woodman’s website found minimal information regarding
bicycle and pedestrian planning studies.
The staff also finds that Civiltech’s proposed staffing shows more extensive experience
specifically with bicycle and pedestrian planning, whereas Baxter & Woodman’s staff shows
strength in areas that do not specifically address bicycle and pedestrian facility planning. The
staff also believe that Civiltech’s institutional knowledge and previous successful project
experience within the Village of Oak Brook make them a preferred consultant for this planning
study.
Recommendation:
Staff recommends that the Village Board approve Resolution R-2178 awarding a Professional
Engineering Services Agreement for the Village’s Bike Route/Multi-Use Path Master Plan to
Civiltech Engineering, Inc., Itasca, Illinois, in the amount of $72,429.40.
Attachments:

Page 16 of 32

1. Res 2024-PW-BP-ENG-IMPRV-R-2178
2. ROCS&AgrmtBikePathMasterPlan

Page 17 of 32

ITEM 8.A.3.
BOARD OF TRUSTEES MEETING
SAMUEL E. DEAN BOARD ROOM
BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000

AGENDA ITEM
Board of Trustees Regular Meeting
of
February 13, 2024
SUBJECT:

Purchase of five Starchase vehicle mounted launcher systems

FROM:

Brian Strockis, Chief of Police

BUDGET SOURCE/BUDGET IMPACT: Account 621-90200 / $54,984.75
RECOMMENDED MOTION: I move to approve Resolution R-2182 authorizing the purchase
of five Starchase vehicle mounted launcher systems with installation and subscription fees for a
total not to exceed $54,984.75.
Background/History:
The Police Department researched and obtained a grant from the Attorney General’s Organized
Retail Crime Grant Program. The grant funds obtained totaled $150,000.00 (FY 2024, Grant
24-01700ORC) of which $75,000.00 was specifically allocated for new equipment. These funds
need to be expended by June 30, 2024, to meet grant requirements. The police department
currently has two Starchase vehicle mounted launcher systems and two Starchase handheld
launcher systems. This technology has proven effective in the apprehension of suspects fleeing in
motor vehicles.
Starchase is not only an effective tool in the apprehension of fleeing suspects, but it is also an
excellent pursuit mitigation tool. The police department had nineteen vehicle pursuits in 2022,
thirty in 2023 and three YTD in 2024. When successfully deployed, Starchase technology
allows officers to safely track a vehicle from a distance, reducing the risk of vehicle pursuits and
subsequent potential for injuries and property damage.
Recommendation:
Staff requests approval from the Village Board to purchase five Starchase vehicle mounted
launcher systems with installation and subscription fees for a total not to exceed $54,984.75,
pending final attorney review and Village Manager signature.
Attachments:
1. Starchase Res.

Page 18 of 32

2. Starchase quote

Page 19 of 32

ITEM 8.A.4.
BOARD OF TRUSTEES MEETING
SAMUEL E. DEAN BOARD ROOM
BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000

AGENDA ITEM
Board of Trustees Regular Meeting
of
February 13, 2024
SUBJECT:

Installation of Minuteman Fixed site License Plate Recognition Systems.

FROM:

Brian Strockis, Chief of Police

BUDGET SOURCE/BUDGET IMPACT: Account: 153-90100 2024 Budget: $180,000.00
Year
Year 1:
Years 2-5:
Total:

Total Cost
$80,533.40
$17,000.00
$97,533.40

Reimbursed by HOA
$40,266.70
$8,500.00
$48,766.70

Net Village Cost
$40,266.70
$8,500.00 ___
$48,766.70

RECOMMENDED MOTION: I move to approve Resolution R-2183 authorizing the purchase
of eight License Plate Recognition (LPR) cameras and eight over watch cameras from
Minuteman across three Homeowner Associations (Subdivisions), and further authorizing the
Village Manager to sign the five-year maintenance and database access agreements.
Background/History:
The Village of Oak Brook and most of the west suburban region has experienced an increase in
catalytic converter thefts, vehicle thefts and burglaries. Often, these crimes are committed using
a stolen vehicle or vehicle with a stolen license plate affixed. The Village Board requested the
Police Department explore what measures we can take to ensure the safety and quality of life of
our residents, visitors and businesses.
Our research and experience with this technology indicates that utilizing these assets to assist us
with prevention as well as the apprehension of criminals is an efficient use of resources. Oak
Brook and many of the surrounding communities are now employing the use of high quality
license plate recognition systems either in a mobile platform or fixed site installation. These
systems are tied together with a nationwide database that has been very effective in tracking
wanted vehicles, stolen vehicles and stolen license plates. These systems alert police officers in
real time of wanted vehicles that are in their jurisdictions.

Page 20 of 32

The system we have identified is by Minuteman who has also prepared all the quotes for Oak
Brook Subdivision LPR’s, and is presently the vendor for the majority of our existing LPR’s.
Minuteman Security Technologies is an enterprise security system technologies developer and
service company located in Tinley Park, Illinois. Minuteman has over 30 years in business with
190 employees and over 50 million in annual revenue.
License plate reads through this system are integrated through Minuteman’s Unity software
which, in turn, integrates with our FUSUS platform. Existing Minuteman LPR’s in the Village
have been reliable and effective. Any data access or use is covered by the same rules as our
access to Illinois State Police LEADS (Law Enforcement Agencies Data System) data and must
adhere to Federal CJIS (Criminal Justice Information System) rules for security and access.
The Village offered a 50/50 cost sharing program continuing in 2024 for interested subdivisions.
After careful review, the following HOA’s have entered into an agreement with the Village and
will provide payment for fifty percent of equipment, installation, and recurring expenses for a
five year period:
Brook Forest:
$43,434.20 ($24,717.10 HOA) + $8,000.00 ($4,000.00 HOA) years 2 - 5
Ginger Creek:
$17,785.94 ($8,892.97 HOA) + $4,200.00 ($2,100.00 HOA) years 2 - 5
Oak Brook Hills: $19,313.26 ($9,656.63 HOA) + $4,000.00 ($2,000.00 HOA) years 2 - 5
Initial installation and licensing costs total $97,533.40 ($48,766.70 reimbursed by HOA’s) with
recurring expenses covering years two through five of $17,000.00 ($8,500.00 reimbursed by
HOA’s).
Recommendation:
Staff requests approval from the Village Board to purchase eight License Plate Recognition
(LPR) cameras and eight over watch cameras from Minuteman across three Homeowner
Associations (Subdivisions) for the HOA 50/50 LPR program, pending final attorney review and
Village Manager signature.
Attachments:
1. LPR Res.
2. ROCandContractLPRInstallation

Page 21 of 32

ITEM 8.A.5.
BOARD OF TRUSTEES MEETING
SAMUEL E. DEAN BOARD ROOM
BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000

AGENDA ITEM
Board of Trustees Regular Meeting
of
February 13, 2024
SUBJECT:

Award of Contract: A Professional Construction Engineering Services
Agreement for the Briarwood Lakes Watermain Improvements Construction
Engineering

FROM:

Tim O'Malley, Interim Public Works Director

BUDGET SOURCE/BUDGET IMPACT: $608,400 for Engineering in 451-76200 in the FY
2024 Budget and $67,600 for Engineering in 451-76200 in the FY 2025 Budget
RECOMMENDED MOTION: I move that the Village Board approve Resolution R-2176
awarding a Professional Construction Engineering Services Agreement for the Village’s
Briarwood Lakes Watermain Improvements Project to BLA, Inc., Itasca, Illinois, in the amount
of $135,646.00.
Background/History:
On December 19, 2023, staff requested proposals for Construction Engineering Services for the
Briarwood Lakes Watermain Improvements project from the list of five consultants that were
pre-qualified in the applicable engineering disciplines as part of the Village’s August 2022
Request for Qualifications for Professional Consulting Engineering Services.
The Village is completing the design for watermain improvements throughout the Briarwood
Lakes Community. The project is anticipated to be let in late February with construction
beginning in March. The anticipated completion of construction is in November. The selected
consultant shall provide a full-time Resident Engineer to be present during all construction
operations. The selected consultant shall perform construction inspection and documentation
services as required in a professional and satisfactory manner. Two proposals were received on
or prior to the January 23, 2024, deadline. Three of the five consultants chose not to submit a
proposal. Proposed fees are as follows

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All proposals were reviewed for consistency of project approach and scope of services. All
proposals were deemed generally compliant with the Request for Proposals and Village needs.
Recommendation:
Staff recommends that the Village Board approve Resolution R-2176 awarding a Professional
Construction Engineering Services Agreement for the Village’s Briarwood Lakes Watermain
Improvements Project to BLA, Inc., Itasca, Illinois, in the amount of $135,646.00.
Attachments:
1. Res 2024-PW-ENG-AG-WTRMN-R-2176 (002)
2. ROC&AgrmntBriarwoodLakesWM

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ITEM 8.A.6.
BOARD OF TRUSTEES MEETING
SAMUEL E. DEAN BOARD ROOM
BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000

AGENDA ITEM
Board of Trustees Regular Meeting
of
February 13, 2024
SUBJECT:

Award of Bid - Purchase of Two Grinders

FROM:

Sean Creed, Golf Course Grounds Superintendent

BUDGET SOURCE/BUDGET IMPACT: Program #834 ($95,000 budgeted)
RECOMMENDED MOTION: I move that the Village Board approve R-2177 to purchase a
Reel Grinder and Bedknife grinder from Reinders Inc and to issue a Purchase Order to Reinders
Inc. for $92,289.
Background/History:
The current two grinders are partner machines in that one grinds the reel portion and the other
grinds the bed knife portion of the cutting unit. These machines are coming up on 26 years old
and finding parts for this equipment has become very difficult, especially when the company was
sold to another approximately 10 years ago. Their usage is critical in the months of December
through March, nearly every day. They are again used in June and July to maintain the quality of
cut we desire.
Recommendation:
Staff recommends that the Village Board approve Resolution R-2177, and issue a Purchase
Order to Reinders Turf Equipment in the amount of $92,289 ($95,000 budgeted) which includes
the trade in value of $300.00 dollars.
Attachments:
1. GM Grinders Res R-2177 (002)

Page 24 of 32

ITEM 8.A.7.
BOARD OF TRUSTEES MEETING
SAMUEL E. DEAN BOARD ROOM
BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000

AGENDA ITEM
Board of Trustees Regular Meeting
of
February 13, 2024
SUBJECT:

2024 Taste of Oak Brook Event Management Services

FROM:

Art Segura, Sports Core Director

BUDGET SOURCE/BUDGET IMPACT: $18,500 is included for event management fees in
Independence Day (111-79400) in the 2024 Budget.
RECOMMENDED MOTION: I move that the Village Board approve Resolution R-2180,
approving the First Amendment to the Professional Services Agreement for the Taste of Oak
Brook Event Management Services dated April 27, 2023, In the new amount of $21,950.00 for
the Taste of Oak Brook Event Management Services.
Background/History:
The Village of Oak Brook has collaborated with Duff Entertainment for the past two years to run
the Taste of Oak Brook event. Duff and his team have proven to be invaluable partners. Given
the longstanding success of the Taste of Oak Brook and the competitive fees offered by Duff
Entertainment, staff recommends continuing our partnership with them for the 2024 event.
The agreement for the Taste of Oak Brook Event Management Services remains essentially
unchanged from last year, with a price increase of $3,450 due to administrative costs. Duff
Entertainment will be responsible for general operations, event management services, set-up and
tear-down labor, vendor and restaurant coordination, securing sponsorships, booking
entertainment, and organizing and negotiating agreements with sponsors.
The Village will pay Duff Entertainment $21,950 for their services for management services,
reimbursement for pass-through expenses as outlined in the contract, and a 20% commission for
any new sponsorship donations directly obtained through Duff Entertainment. In-kind donations
exclusively generated by Duff Entertainment will be compensated at a flat rate of $500. No
commission will be required for any donation solicited or obtained by the Village or from prior
repeat sponsors.
Recommendation:

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I Move that the Village Board Approve Resolution R-2180, Awarding a Professional Service
Agreement to Duff Entertainment, Inc., Naperville, Illinois, in the Amount of $21,950.00 for the
Taste of Oak Brook Event Management Services.
Attachments:
1. TastEventManSrvs2024-TASTE-AG-R-2180
2. ROCSheet&AmendTasteEventSrvs (1)
3. Taste of Oak Brook 2024 _ Sponsorship Addendum

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ITEM 8.A.8.
BOARD OF TRUSTEES MEETING
SAMUEL E. DEAN BOARD ROOM
BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000

AGENDA ITEM
Board of Trustees Regular Meeting
of
February 13, 2024
SUBJECT:

Award of Contract: A Professional Engineering Services Agreement for
Village’s Bath & Tennis Drive Improvements Construction Engineering.

FROM:

Tim O'Malley, Interim Public Works Director

BUDGET SOURCE/BUDGET IMPACT: $75,000 for Engineering in 811-76200 in the FY
2024 Budget
RECOMMENDED MOTION:
Background/History:
On December 19, 2023, staff requested proposals for construction engineering for the Bath &
Tennis Drive Improvements from the list of five consultants that were pre-qualified in the
applicable engineering disciplines as part of the Village’s August 2022 Request for
Qualifications for Professional Consulting Engineering Services.
The Village is completing the design for the rehabilitation of Bath and Tennis Drive. The project
is anticipated to be let in late February with construction to begin in March. The anticipated
completion of construction is in May. The selected consultant shall provide a full-time Resident
Engineer to be present during all construction operations. The selected consultant shall perform
construction inspection and documentation services as required in a professional and satisfactory
manner. Three proposals were received on or prior to the January 23, 2024, deadline. Two of the
five consultants chose not to submit a proposal. Proposed fees are as follows.

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All proposals were reviewed for consistency of project approach and scope of services. All
proposals were deemed generally compliant with the Request for Proposals and Village needs,
after adjusting the CBBEL proposal fee to match the minimum hours requested.
Recommendation:
Staff recommends that the Village Board approve Resolution R-2179 awarding a Professional
Engineering Services Agreement for the Village’s Bath & Tennis Drive Improvements
Construction Engineering to Thomas Engineering Group, Inc., Oak Brook, Illinois, in the
amount of $54,161.60.
Attachments:
1. Res 2024-PW-BT-ENG-IMPRV-R-2179
2. ROCS&AgrmntB&TDriveImp

Page 28 of 32

ITEM 8.A.9.
BOARD OF TRUSTEES MEETING
SAMUEL E. DEAN BOARD ROOM
BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000

AGENDA ITEM
Board of Trustees Regular Meeting
of
February 13, 2024
SUBJECT:

Award of Purchase – Bobcat/Toolcat UW56 Utility Work Machine Item #
040319-CEC (M1225)

FROM:

Tim O'Malley, Interim Public Works Director

BUDGET SOURCE/BUDGET IMPACT: $112,000 is available in the FY2024 Budget, 34290200
RECOMMENDED MOTION: I move that the Village Board approve Resolution R- 2024PW-PO-EQ-R-2181 waiving further bidding, since Sourcewell has already conducted the bid
process, and authorize staff to issue a purchase order to Atlas Bobcat, Elk Grove Village, IL, for
one Bobcat/Toolcat UW56 Utility Work Machine Item # 040319-CEC (M1225) in the amount of
$111,619.71.
Background/History:
In the 2024 budget, we requested $112,000 for the purchase of a Toolcat UW56 Utility Work
Machine. The toolcat is a multi-function piece of equipment that can utilize many attachments to
accomplish different tasks. The Toolcat will assist staff with providing a higher level of service
for maintenance of the Village’s multi-use path system. The Toolcat will reduce the need for
some rental equipment as well as faster cleanup of tree stumps. The Toolcat will also be utilized
for tree removals, snow removal, special event setup, emergency clean-up, and general grounds
clean-up.
The Bobcat Toolcat is slated to replace two (2) units. Unit #514 is a 2018 John Deere HPX815E.
This unit is seven (7) years old and has reached it useful life. It has limited capabilities to work
on the multi-use path system. Unit 508 is a 2006 Elgin Pelican sweeper. This unit is only used
in cases of emergencies, as we are currently contracting out our street sweeping services with
LRS Waste Management Services. This unit has also exceeded its useful life. Staff will request
that the Board declare Units 514 and 508 surplus at a later meeting, after receipt of the
Bobcat/Toolcat Utility Work Machine.
Recommendation:

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That the Village Board approve Resolution R-2024-PW-PO-EQ-R-2181 waiving further bidding,
since Sourcewell has already conducted the bid process, and authorize staff to issue a purchase
order to Atlas Bobcat, Elk Grove Village, IL, for one Bobcat/Toolcat UW56 Utility Work
Machine Item # 040319-CEC (M1225) in the amount of $111,619.71.
Attachments:
1. Res 2024-PW-PO-EQ-R-2181

Page 30 of 32

ITEM 8.A.10.
BOARD OF TRUSTEES MEETING
SAMUEL E. DEAN BOARD ROOM
BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000

AGENDA ITEM
Board of Trustees Regular Meeting
of
February 13, 2024
SUBJECT:

GolfNow POS Software for the Oak Brook Golf Club

FROM:

Art Segura, Sports Core Director

BUDGET SOURCE/BUDGET IMPACT: N/A
RECOMMENDED MOTION: I move that the Village Board approve Resolution R-2184,
approving the renewal of an agreement between the Oak Brook Golf Club and GolfNow
Background/History:
The Oak Brook Golf Club entered into an agreement with GolfNow in 2016 to adopt their tee
sheet management software, prompted by the discontinuation of the Golf Club's then current
software, Ezlinks. Additionally, the club utilizes Jonas software for point-of-sale transactions,
including green fees, pro shop merchandise, and membership management.
The 2016 agreement with GolfNow provided Oak Brook Golf Club access to various software
components, including the GolfNow Online Booking Engine, GolfNow Mail, Facebook Booking
Engine, GolfNow Marketing, and GolfNow Reservations. In return, GolfNow received two
foursomes per day with carts, scheduled during non-peak times.
Furthermore, Oak Brook Golf Club utilizes Jonas Purchase of Sales Software for all payment
transactions, incurring a cost of $13,557.00 for this software. However, Jonas does not offer any
Tee Sheet management software, which is why we use GolfNow to manage that component,
Staff proposes discontinuing the use of Jonas as the Purchase of Sales Software and exclusively
adopting GolfNow to oversee all aspects of the Golf Club's Purchase of Sales as well as tee sheet
management. GolfNow's Purchase of Sale Software surpasses Jonas in performance, and
consolidating all functions onto a single system would enhance operational efficiency for the
staff. This transition not only streamlines processes but also results in a cost saving of
$13,557.00, with a reduction in credit card processing fees from 3.1% to 2.6%. GolfNow will
also provide the computers and hardware systems to include scanners for the Golf Pro Shop.
Furthermore, through firm negotiations, GolfNow will provide the added benefit of assigning a

Page 31 of 32

dedicated marketing team to support the promotion of Oak Brook Golf Club at no additional
cost. Importantly, there will be no associated price increase for migrating to GolfNow, and the
existing trade agreement will remain unchanged.
Recommendation:
Staff Recommends that the Village Board approve Resolution R-2184 approving the renewal of
an agreement between the Oak Brook Golf Club and GolfNow POS Software System subject to
final attorney review and approval.
Attachments:
1. Res GolfNow LLC (1)
2. Golf Now Agreement

Page 32 of 32