On the agenda: Edwardsville Finance & Government Operations Committee — Surveillance Camera (Nov 12)

FINANCE & GOVERNMENT OPERATIONS COMMITTEE MEETING
NOVEMBER 12, 2026 - 4:00 PM
COUNTY BOARD ROOM #203 | 157 N. MAIN ST. | EDWARDSVILLE, IL 62025
REGULAR MEETING AGENDA
A. CALL TO ORDER:
B.

ROLL CALL:
Chris Guy, Chair
Mick Madison
Linda Ogden
Dalton Gray
Bob Meyer
John Janek
Linda Wolfe
Jason Palmero

C. PUBLIC COMMENT:
D. APPROVAL OF MINUTES:

E.

1.

October 15, 2026, Finance and Government Operations Committee minutes

2.

October 29, 2026, Special Finance and Government Operations Committee Minutes

PURCHASE REQUESTS:
1.

2.

Building & Zoning
a.

Purchase Request: FY 2027 Services for Weekly Recycle and Shred Service Pickups for
the Various Madison County Facilities
Vendor: ALWAYS Green Recycling, Inc.
Amount: $29,000 (not to exceed)
Term: 1 year

b.

Purchase Request: Engineering Services Agreement for Various Projects December 1,
2026 - November 30, 2027
Vendor: Oates Associates
Amount: $29,000 (not to exceed)
Term: 1 year

Circuit Clerk
a.

Item: Purchase Request, New and Updated Signs for the Courthouse
Vendor: Eberhart Sign & Lighting

Amount: $6,582.03

3.

Circuit Court
a.

4.

Community Development
a.

5.

Item: Election Night Reporting (ENR) Annual Assurance Year 3
Vendor: SOE Software Corporation
Amount: $7,840.00
Terms: Year 3 Renewal (11/21/2026-11/21/2027)

Facilities Management
a.

8.

Renewal Occupational Research & Assessment, INC MDILog
Vendor: Occupational Research & Assessment
Amount: $13,686.00
Term: 2 Years

County Clerk
a.

7.

Item: CDBG Roof Replacement
Vendor: Eagle Windows and Siding
Amount*: $12,240 (with 10% contingency not exceeding $13,464)

Coroner
a.

6.

Item: Purchase Request, New and Updated Signs for the Courthouse
Vendor: Eberhart Sign & Lighting
Amount: $13,495.25

Item: Request to Purchase Asbestos Abatement for 911 Dispatch Renovation
Vendor: Farmer Environmental Services, LLC
Amount: $14,440.00
Term: One-Time Payment

Highway
a.

Item: Purchase Request - One (1) New Collection Broom for a Compact Track Loader
with Gutter Brush Attachment
Vendor: Fabick Cat
Amount: $11,200.00
Term: One-time purchase

b.

Item: Purchase Request - Madison County Highway Back Lot Surveillance Camera
Equipment, Software, & Maintenance
Vendor: Utilitra

Amount: $15,000.00 NTE
Term: One-time purchase
9.

State's Attorney
a.

F.

Item: Recruitment Campaign Renewal
Vendor: The Fource Group
Cost: $20,000.00
Term: 4-months (11/2026-2/2027)

PURCHASE RESOLUTIONS:
1.

2.

Building & Zoning
a.

Purchase Resolution: Amend Contract for Construction of Phase 1 of The Long Lake
Outfall Project for Madison County Building & Zoning
Vendor: Gelly Excavating & Construction
Amount: $1,842,898.91
Term: one-time payment

b.

Purchase Resolution: Amended Contract for Construction of Phase II of The Long Lake
Outfall Project for Madison County Building & Zoning
Vendor: Gelly Excavating & Construction
Amount: $290,066.46
Term: one-time payment

Circuit Clerk
a.

3.

4.

Amended Purchase Resolution: Digitization Services
Vendor: The Crowley Group
Amount: Not to exceed $585,000

Facilities Management
a.

Item: Resolution to Purchase Architectural and Engineering Services for Coroner's
Office and Morgue
Vendor: AAIC
Amount: $574,050.00 (not to exceed)
Term: Progressive Payment Application

b.

Item: Resolution to Purchase Janitorial Services for Designated Madison County
Facilities
Vendor: CR Systems
Amount: $1,630,652.51
Term: 5 years

Health Department
a.

Amended Resolution to Purchase Various Vaccines
Vendor: FFF Enterprises

Amount: Not to exceed $45,000.00
Term: 12 months beginning 11/1/2025
5.

Information Technology
a.

6.

Item: Resolution to Purchase Airlock Digital Subscription for the Madison County
Information Technology Department
Vendor: Insight Public Sector, Inc.
Amount: $55,862.48
Term: 1 Year

Mental Health
a.

Item: Opioid Settlement funding to Amare, NFP for Recovery Support Specialist
Vendor: Amare, NFP
Amount: $62,330.00
Term: 12/1/2026-11/30/2027

b.

Item: Opioid Settlement funding to Chestnut Health Systems for MAR (Medicated
Assisted Recovery) treatment services programming
Vendor: Chestnut Health Systems
Amount: $166,000.00
Term: 12/1/2026-11/30/2027

c.

Item: Opioid Settlement funding to Alton Memorial Hospital for Recovery Support
Specialist for the Childbirth Center
Vendor: Alton Memorial Hospital
Amount: $77,370.00
Term: 12/1/2026-11/30/2027

d.

Item: Opioid Settlement funding to Safe Surroundings & Refuge for a Parent Educator
and Therapist for the Parent Peer Recovery Support Program
Vendor: Safe Surroundings & Refuge
Amount: $29,300.00
Term: 12/1/2026-11/30/2027

e.

Item: Opioid Settlement funding to Family Hospice of Belleville Area/Heartlinks Grief
Center for their Substance Use Loss Support program
Vendor: Heartlinks Grief Center
Amount: $25,000.00
Term: 12/1/2026-11/30/2027

f.

Item: Opioid Settlement funding to Jewell Psychological Services
Vendor: Jewell Psychological Services, LLC
Amount: $36,000.00
Term: 12/1/2026-11/30/2027

G. RESOLUTIONS/ORDINANCES:
1.

Resolution Authorizing Reallocation of Previously Approved Pet Population Grants
Vendor: Metro East Humane Society; Partners for Pets

Amount: $40,000.00; $29,775.00 respectively
Terms: 12 months beginning 12/1/2026
2.

Resolution Authorizing the Payment of American Rescue Plan Act of 2021 Funds for
Madison County Salaries

3.

Resolution Establishing the Finance & Government Operations Committee Dates

4.

A Resolution Authorizing Opterra Energy Services as Qualified Provider for a No-Cost
Opportunity Assessment and Project Development Services Under The Local Government
Energy Conservation Act (50 ILCS 515)

H. CLAIMS & TRANSFERS REPORT:
1.

I.

J.

Claims & Transfers Report

IMMEDIATE EMERGENCY APPROPRIATIONS:
1.

FY 2026 Immediate Emergency Appropriation - 2024 SAMHSA Reclaiming Hope Project
Grant - $399,812

2.

FY 2026 Immediate Emergency Appropriation - 2027 Probation Adult Redeploy Grant $312,466

REFUNDS:
1.

County Clerk Refund - $10.00

K. BUDGET VARIANCE REPORT:
L.

SAFETY & RISK MANAGEMENT:
1.

Resolution Authorizing Purchase of Excess Workers' Compensation, Excess Liability,
Commercial Property, & Excess Earthquake Insurance Coverages
Vendors: Dimond Bros. Insurance and Cincinnati Insurance Company
Amount: see resolution for itemization of costs
Term: 12/1/2026 to 11/30/2027

2.

Resolution Authorizing Settlement of Workers' Compensation Claim File #: 25-041
Amount: $31,597.88

3.

Resolution Authorizing Settlement of Workers' Compensation Claim File #26-012
Amount: $27,116.50

M. STANDING REPORTS:
1.

County Clerk & Recorder

2.

Treasurer

3.

Regional Office of Education

N. PROPERTY TRUSTEE REPORT:
1.

Property Trustee Report

O. UNFINISHED BUSINESS:
P.

NEW BUSINESS:

Q. CLOSED SESSION:
1.

Closed Session, if necessary, for any lawful exemption pursuant to Section 2(c) of the Illinois
Open Meetings Act

R. ADJOURNMENT:
The next regularly scheduled meeting of the Finance & Government Operations Committee will be
December 10, 2026 @ 4:00 P.M.
If you have a disability and require a reasonable accommodation to attend this meeting, please contact the County’s
Compliance Coordinators within 3 business days prior to the scheduled meeting at 618/296-4546 or 618/296-4027
or by email [email protected].