On the agenda: Holly Springs City Council Work Session - Nov 06, 2023 — Facial Recognition (Nov 6)

City of Holly Springs
Date:

Monday, November 6, 2023

Location:

3235 Holly Springs Pkwy
City Council Work Session
Agenda
7:00 p.m., Council Chambers

I.

CALL TO ORDER

II.

PLEDGE OF ALLEGIANCE
“Veterans of U.S. military services may proudly salute the flag while not in uniform
based on a change in the governing law on 25 July 2007.”

III.

INVOCATION

IV.

PUBLIC COMMENTS

V.

NEW BUSINESS
A. Discuss lease agreement for Suite A in the Train Depot among the City of Holly
Springs, the Downtown Development Authority and Stonecrest Homes, GA, LLC
Presented By: Robet H. Logan, City Manager
B. Discuss Statement of Credit Availability Application and quote for Cochrans Creek
Mitigation Bank concerning the Holly Springs Industrial Connector between the City
of Holly Springs, Georgia and Dawsonville Bluffs, LLC
Presented By: Robert H. Logan, City Manager
C. Discuss Statement of Credit Availability Application and quote for Conasauga Bend
Mitigation Bank concerning the Holly Springs Industrial Connector between the City
of Holly Springs, Georgia and Conasauga Bend Mitigation, LLC
Presented By: Robert H. Logan, City Manager
D. Discuss the 2024 Budget Appropriation for the Year Ending December 31, 2024
Presented By: Denise Lamazares, Finance Director

City of Holly Springs
November 6, 2023 City Council Work Session
Disclaimer: Documents included in this packet may be considered drafts and subject to change until approved by the Governing Authority
Page 1 of 2

E. Discuss the 2024-2028 Capital Improvement Plan
Presented By: Denise Lamazares, Finance Director
F. Discuss an update to the Employee Compensation Plan
Presented By: Karen Norred, City Clerk/Human Resources Director
G. Discuss an ordinance to amend portions of Chapter 50 – Peddlers and Solicitors Article
II – Solicitors, Peddlers and Itenerant Merchants
Presented By: Karen Norred, City Clerk/Human Resources Director
H. Discuss the Andrews Technology Master Customer Agreement and UKG Time &
Attendance Project Statement of Work
Presented By: Karen Norred, City Clerk/Human Resources Director
I. Discuss the release of bonds and agreements for Edgewater Phase 4A, Spring Meadows
Phase 2A and Turner Village subdivisions
Presented By: Nancy Moon, Community Development Director
J. Discuss to accept and authorize streets to become publicly maintained streets in
Edgewater Phase 4A, Spring Meadows Phase 2A and Turner Village subdivisions
Presented By: Nancy Moon, Community Development Director
K. Discuss the HVAC quotes for the Public Works building
Presented By: Ron Carter, Information Technology Manager/Facilities Manager
L. Discuss quote from Interdev for data protection services provided by Barracuda
Networks, Inc.
Presented By: Ron Carter, Information Technology Manager/Facilities Manager
VI.

ADJOURNMENT

City of Holly Springs
November 6, 2023 City Council Work Session
Disclaimer: Documents included in this packet may be considered drafts and subject to change until approved by the Governing Authority
Page 2 of 2

Agenda Item V-A

LEASE AGREEMENT
day of December , 2023 among the
This Lease Agreement entered into this 1st
DOWNTOWN DEVELOPMENT AUTHORITY OF HOLLY SPRINGS (“Landlord”), CITY
OF HOLLY SPRINGS, GEORGIA and STONECREST HOMES GA, LLC. (“Tenant”).
In consideration of the mutual covenants and agreements of this lease, and other good
and valuable considerations, Landlord demises and leases to Tenant, and Tenant leases from
Landlord, the Suite A in the Holly Springs Train Depot located at 164 Hickory Road, Holly
Springs, Georgia 30115. This Lease is for the Suite A of the Holly Springs Train Depot only, but
Tenant may use the parking lot and common areas inside the Holly Springs Train Depot. Suite A
of the Holly Springs Train Depot shall be referred to as ''the premises'' or ''the leased premises.''
1. TERM OF LEASE
The term of this lease is one year beginning on December 1, 2023 and ending on
November 30, 2024. The lease shall automatically be renewed for successive one (1) month
terms, upon the same terms and conditions listed in this agreement unless either party notifies the
other in writing at least 30 days before the end of a lease term that it does not desire to extend the
lease. In addition, either party may terminate the lease at any time by giving a 30-day written
notice to the other party that it wishes to terminate the lease.
2. RENT
Commencing on the 1st day of December, 2023, Tenant will pay Landlord on or before
the twentieth (20th) day of each calendar month in advance five-hundred dollars ($500.00) (the
“Rent”), at the address set forth above. If the Commencement Date is in the middle of the month,
Rent will be prorated for that month. The initial Rent payment will be forwarded by Tenant to
Landlord within fifteen (15) days after the Commencement Date.
3. USE OF PREMISES
Tenant represents and warrants to Landlord that Tenant intends to use the premises for
office uses only. Tenant’s use of the premises is restricted to those purposes specified in this
section unless Tenant obtains Landlord's prior written consent to any change in use. Tenant may
not use, or permit using, the premises in any manner that results in waste of premises or
constitutes a nuisance or for any illegal purpose.
4. REPAIRS AND MAINTENANCE
a. Repairs and Maintenance by Tenant. Tenant will, throughout the lease term and any
extensions of it, at its own expense and risk, maintain the premises and all improvements in them
in good order and condition, including but not limited to making all repairs and replacements
Page 1 Rf 6

Agenda Item V-A

necessary to keep the premises and improvements in that condition. All maintenance, repairs,
and replacements required by this section must be performed promptly when required and so as
not to cause depreciation in the value of the premises.
b. Tenant’s Failure to Repair or Maintain. If Tenant fails to perform its obligation to
repair, replace, or maintain, as set forth in (a) above, within a reasonable time after notice from
Landlord of the need for the repair, replacement, or maintenance, Landlord may enter the
premises and make the repairs or replacements, or perform the maintenance, or have the repairs
or replacements made or maintenance performed, at its own expense. On Landlord's notice to
Tenant of the performance and cost of any maintenance, repairs, or replacements under this
section, Tenant must immediately reimburse Landlord for any reasonable costs incurred by
Landlord under this section, together with interest on the sum at the highest legal rate from the
date of the notice until the date paid by Tenant to Landlord.
5. UTILITIES
a. Utility Charges. Landlord will pay all utility charges for water, electricity, heat, gas,
and telephone service used in the premises during the lease term.
6. ALTERATIONS, ADDITIONS, AND IMPROVEMENTS
a. Consent of Landlord. Tenant may not make any alterations, additions, or
improvements to the premises without Landlord's prior written consent. Landlord may not
unreasonably withhold consent for nonstructural alterations, additions, or improvements.
b. Property of Landlord. All alterations, additions, or improvements made by Tenant
will become Landlord's property when this lease terminates. But Landlord may require that
Tenant remove any alterations, additions, and improvements installed or made by Tenant, and
any other property Tenant placed on the premises when the lease terminates. If Landlord requires
Tenant to remove the alterations, additions, or improvements, Tenant must repair any damage to
the premises caused by the removal.
c. Alterations Required by Accessibility Laws. If any alterations, additions, or
improvements to the premises are mandated by legal requirements related to accessibility by
persons with disabilities (''accessibility alterations''), Landlord is responsible for making them.
This allocation of responsibility for compliance with such legal requirements is a material
inducement for the parties to enter this lease.
7. TRADE FIXTURES AND SIGNS
a. Trade Fixtures. Tenant may, at all times, erect or install shelves, bins, machinery,
equipment, or other trade fixtures, in, on, or about the premises, if Tenant complies with all
applicable governmental laws, ordinances, and regulations regarding the fixtures. Tenant may
Page 2 Rf 6

Agenda Item V-A

remove all trade fixtures when this lease terminates if Tenant is not in default under the lease
and the fixtures can be removed without structural damage to the building. Tenant must repair
any damage to the premises caused by removing trade fixtures, and all the repairs must be
completed before the lease terminates. Any trade fixtures not removed by Tenant when this lease
terminates are considered abandoned by Tenant and will automatically become Landlord's property. If
any trade fixture installed by Tenant is abandoned when the lease terminates, Tenant must pay Landlord
any reasonable expense actually incurred by Landlord to remove the fixture from the premises, less the
fair market value of the fixture once removed, if the fixture is removed within 30 days after Tenant has
surrendered possession of the premises or before any subsequent tenant enters the premises or Landlord
uses the trade fixtures.

b. Signs. Tenant may erect signs on any portion of the premises, including but not
limited to the exterior walls, subject to applicable laws, ordinances, and regulations. Tenant must
remove all signs when this lease terminates and repair any damage resulting from erecting or
removing the signs.
8. MECHANIC'S LIENS
Tenant will not permit any mechanic's lien or liens to be placed upon the premises or
improvements on the premises. Tenant will promptly pay any mechanic's lien that is filed on the
premises or on improvements located on the premises. If default in payment of the lien continues
for 20 days after Landlord's written notice to Tenant, Landlord may, at its option, pay the lien or
any portion of it without inquiring into its validity. Any amounts Landlord pays to remove a
mechanic's lien caused by Tenant to be filed against the premises or improvements on them,
including expenses and interest, are due from Tenant to Landlord and must be repaid to Landlord
immediately on rendition of notice, together with interest at twelve percent annually until repaid.
9. INSURANCE AND INDEMNITY
a. Liability Insurance. Tenant, at its own expense, must provide and maintain in force
during the lease term, liability insurance in the amount of $1,000,000. The policy must cover
Landlord as well as Tenant, for any liability for property damage or personal injury arising from
Tenant's occupying or using, or Landlord's owning the premises. This insurance is to be carried
by one or more insurance companies authorized to transact business in Georgia and approved by
Landlord.
b. Remedy for Failure to Provide Insurance. Tenant must furnish Landlord with
certificates of all insurance required by this article. If Tenant does not provide the certificates
within 30 days after request by Landlord, or if Tenant allows any insurance required under this
article to lapse, Landlord may, at its option, take out and pay the premiums on the necessary
insurance to comply with Tenant's obligations under this article. Landlord is entitled to
reimbursement from Tenant for all amounts spent to procure and maintain the insurance, with
interest at the rate of twelve percent annually from the date Tenant receives Landlord's notice of
payment until reimbursement.
Page 3 Rf 6

Agenda Item V-A

c. Tenant’s General Indemnity. Tenant must indemnify and hold Landlord harmless
against any claims, demands, damages, costs, and expenses, including reasonable attorney's fees
for defending claims and demands, arising from the conduct or management of Tenant's business
on the premises or its use of them; from any breach by Tenant of any conditions of this lease; or from any
act or negligence of Tenant, its agents, contractors, employees, subtenants, concessionaires, or licensees
in or about the premises. If any action or proceeding is brought against Landlord by reason of any such
claim, Tenant, upon notice from Landlord, will defend the action or proceeding by counsel acceptable to
Landlord. This section survives the expiration or earlier termination of this lease.

10. DEFAULT
(a) Tenant’s Default. If Tenant is in breach of any of the terms of this Lease, and
has failed to cure such breach within thirty (30) days after written notice of the breach from
Landlord, Landlord may, at its option, without notice to Tenant, terminate this lease, or, in
the alternative, Landlord may reenter and take possession of the premises and remove all
persons and property without being considered guilty of any manner of trespass.
(b)Cumulative Remedies. All of Landlord's rights and remedies under this Section are
cumulative, and none will exclude any other right or remedy provided by law or any other
provision of this lease. All the rights and remedies may be exercised and enforced
concurrently and whenever occasion for their exercise arises.
(c) Waiver of Breach. Any waiver by Landlord of a breach of this lease by the
other party does not constitute a continuing waiver or a waiver of any subsequent breach.
11. INSPECTION BY LANDLORD
Tenant will permit Landlord and its agents, representatives, and employees to enter the
premises at all reasonable times for the purpose of inspection or any other purpose necessary to
protect Landlord's interest in the premises or to perform Landlord's duties under this lease.
12. ASSIGNMENT AND SUBLEASE
a. Tenant may not sublet, assign, encumber, or otherwise transfer this lease, or any right
or interest in it or in the premises or the improvements on them, without Landlord's written
consent. If Tenant sublets, assigns, encumbers, or otherwise transfers its rights or interests in
this lease or in the premises or the improvements on them without Landlord's written consent,
Landlord may, at its option, declare this lease terminated. If Landlord consents in writing to an
assignment, sublease, or other transfer of all or any of Tenant's rights under this lease, the
assignee or subtenant must assume all of Tenant's obligations under this lease, and Tenant will
remain liable for every obligation under the lease. Landlord may not arbitrarily or unreasonably
withhold consent under this section.

Page 4 Rf 6

Agenda Item V-A

13. MISCELLANEOUS
a. Notices and Addresses. All notices required under this lease must be given by
certified or registered mail, addressed to the proper party, at the following addresses:
LANDLORD:

TENANT:

Downtown Development Authority
of Holly Springs
P.O. Box 990
Holly Springs, GA 30142

Stonecrest Homes GA, LLC
625 West Crossville Rd. Ste. 204
Roswell, GA 30075

Either party may change the address to which notices are to be sent by sending written
notice of the new address to the other party in accordance with this section.
b. Parties Bound. This agreement binds and inures to the benefit of the parties to the
lease and their respective heirs, executors, administrators, legal representatives, successors, and
assigns when this agreement permits.
c. Choice of Law. This agreement is to be construed under Georgia law, and all
obligations of the parties created by this lease are performable in Cherokee County, Georgia.
d. Legal Construction. If one or more of the provisions contained in this agreement is for
any reason held by a court of competent jurisdiction to be invalid, illegal, or unenforceable in
any respect, the invalidity, illegality, or unenforceability will not affect any other provision of the
agreement, which will be construed as if it had not included the invalid, illegal, or unenforceable
provision.
e. Prior Agreements Superseded. This agreement constitutes the parties' sole agreement
and supersedes any prior understandings or written or oral agreements between the parties with
respect to the subject matter.
f. Amendment. No amendment, modification, or alteration of this agreement is binding
unless in writing, dated subsequent to the date of this agreement, and duly executed by the
parties.
g. Rights and Remedies Cumulative. The rights and remedies provided by this lease are
cumulative, and either party's using any right or remedy will not preclude or waive its right to
use any other remedy. These rights and remedies are in addition to any other rights the parties
may have by law, statute, ordinance, or otherwise.
h. Attorney’s Fees and Costs. If, as a result of either party's breaching this agreement,
the other party employs an attorney or attorneys to enforce its rights under this lease, then the
breaching or defaulting party will pay the other party the reasonable attorney's fees and costs
Page 5 Rf 6

Agenda Item V-A

incurred to enforce the lease.
i. Force Majeure. Neither Landlord nor Tenant is required to perform any term or
covenant in this lease so long as performance is delayed or prevented by force majeure, which
includes acts of God, strikes, lockouts, material or labor restrictions by any governmental
authority, civil riot, floods, hurricanes, and any other cause not reasonably within Landlord's
or Tenant's control and that Landlord or Tenant cannot, by exercising due diligence, prevent
or overcome, in whole or part.
j. Time of Essence. Time is of the essence of this agreement.
The undersigned Landlord and Tenant execute this agreement on the 20th day of
November, 2023.
LANDLORD

TENANT

Downtown Development Authority
of Holly Springs
Ollie Evans
Chair

Stonecrest Homes GA, LLC
Charles D. Heiser, Jr.
Manager

City of Holly Springs, Georgia
Steven W. Miller
Mayor

Page 6 Rf 6

Agenda Item V-B

Agenda Item V-B

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Agenda Item V-D

CITY OF HOLLY SPRINGS
PROPOSED BUDGET
For The Year Ending December 31, 2024

Agenda Item V-D

City of Holly Springs
Fiscal Year 2024
Proposed Budget
General Fund Revenues
Budgets

Account
Number
100-0000-31-1100
100-0000-31-1110
100-0000-31-1300
100-0000-31-1310
100-0000-31-1315
100-0000-31-1316
100-0000-31-1320
100-0000-31-1340
100-0000-31-1350
100-0000-31-1600
100-0000-31-1710
100-0000-31-1730
100-0000-31-1750
100-0000-31-1760
100-0000-31-6100
100-0000-31-6200
100-0000-31-6300
100-0000-31-9100
100-0000-31-9500
100-0000-32-1100
100-0000-32-1140
100-0000-32-2210
100-0000-32-2230
100-0000-32-2300
100-0000-32-2310
100-0000-32-2320
100-0000-32-2990
100-0000-32-3120
100-0000-32-3125
100-0000-32-3905
100-0000-32-4105
100-0000-32-4110
100-0000-33-1000
100-0000-34-1100
100-0000-34-1120
100-0000-34-1130
100-0000-34-1300
100-0000-34-1305
100-0000-34-1400
100-0000-34-1910
100-0000-34-1920

Description
Real Property Tax
Real Property Tax - Public Utility
Personal Property Tax
Motor Vehicle Tax
Title Ad Valorem Tax (TAVT)
Apportioned Vehicles (AAVT)
Mobile Home Tax
Intangible Tax
Railroad Equipment Car Tax
Real Estate Transfer Tax
Franchise Tax - Electric
Franchise Tax - Gas
Franchise Tax - Cable
Franchise Tax - Telephone
Business & Occupational Tax
Insurance Premium Tax
Financial Institutions Tax
Penalties & Interest
FiFa Fees
Alcoholic Beverages License Fees
Pouring Permits
Zoning and Land Use Fees
Sign Permits
Special Event Permits
Vacant Lot Registration
Personal Transportation Veh Permit
Other Licenses & Permits
Building Permit Revenue
Certificate of Occupancy Fees
Building Permit - Reinspection Fees
Building Permit - Sub Fees
Occupational Tax Late Fees
Grant Revenue
Court Service Fees
Probation Fees
Drug Testing Fees
Planning & Development Fees
Plan Review Fees
Printing & Duplication
Election Qualifying Fees
Advertising Fees

FY 2023
Proposed
6,105,000
58,000
180,000
40,000
700,000
4,000
150
100,000
1,000
20,000
525,000
100,000
225,000
5,500
80,000
1,500,000
2,500
10,000
2,000
75,000
5,000
12,500
2,500
250
30
30
5,000
1,000,000
150,000
25,000
75,000
1,000
5,000
12,000
20,000
150
25,000
125,000
200
500

FY 2024
Proposed
7,425,000
35,000
125,000
25,000
870,000
4,000
150
60,000
650
10,000
580,000
110,000
215,000
5,500
150,000
1,450,000
2,500
10,000
2,000
75,000
5,500
15,000
1,500
150
25
50
5,000
900,000
165,000
5,000
50,000
1,000
185,000
5,000
20,000
50
5,000
75,000
200
750
250

Variance
1,320,000
(23,000)
(55,000)
(15,000)
170,000
(40,000)
(350)
(10,000)
55,000
10,000
(10,000)
70,000
(50,000)
500
2,500
(1,000)
(100)
(5)
20
(100,000)
15,000
(20,000)
(25,000)
180,000
(7,000)
(100)
(20,000)
(50,000)
750
(250)

Agenda Item V-D

City of Holly Springs
Fiscal Year 2024
Proposed Budget
General Fund Revenues
Budgets

Account
Number
100-0000-34-2120
100-0000-34-2700
100-0000-34-2900
100-0000-34-6400
100-0000-34-9300
100-0000-35-1100
100-0000-35-1170
100-0000-35-1320
100-0000-35-1360
100-0000-35-1900
100-0000-35-1905
100-0000-36-1000
100-0000-36-3000
100-0000-37-1000
100-0000-38-0000
100-0000-38-1000
100-0000-38-3000
100-0000-39-2100
100-0000-39-3500
Totals

Description
Accident/Incident Reports
Wrecker Service Contract
Expungements
Background Checks
Bad Check Fees
Tree Recompense
Municipal Court Fines
Forfeitures
Proceeds from the Sale of Conf Assets
Other Fines-Code
Other Forfeitures
Interest Revenue
Unrealized Gain/Loss on Investment
Donations from Private Sources
Miscellaneous Revenue
Rents & Royalties
Reimbursements for Damaged Property
Proceeds from the Sale of Assets
Inception of Capital Leases

FY 2023
FY 2024
Variance
Proposed
Proposed
2,000
2,500
500
18,500
18,500
50
25
(25)
750
1,000
250
100
100
5,000
5,000
500,000
600,000
100,000
250
150
(100)
750
750
30,000
25,000
(5,000)
250
250
10,000
100,000
90,000
5,000
5,000
5,000
2,500
(2,500)
10,428
4,450
(5,978)
5,000
1,500
(3,500)
2,500
10,000
7,500
25,000
100,000
75,000
232,112
504,000
271,888
$ 12,050,000 $ 13,975,000 $ 1,925,000

Agenda Item V-D

City of Holly Springs
Fiscal Year 2024 Proposed Budget
General Fund Expenditures

Budgets
Account
Number
100-1110-51-1100
100-1110-51-2100
100-1110-51-2110
100-1110-51-2120
100-1110-51-2200
100-1110-51-2300
100-1110-51-2400
100-1110-51-2600
100-1110-51-2700
100-1110-52-3200
100-1110-52-3500
100-1110-52-3600
100-1110-52-3700
100-1110-52-3900
100-1110-53-1100
100-1110-53-1600
100-1110-53-1700
100-1320-51-1100
100-1320-51-2100
100-1320-51-2110
100-1320-51-2120
100-1320-51-2130
100-1320-51-2200
100-1320-51-2300
100-1320-51-2400
100-1320-51-2600
100-1320-51-2700
100-1320-52-3200
100-1320-52-3500
100-1320-52-3600
100-1320-52-3700
100-1320-52-3900
100-1320-53-1100
100-1330-51-1100
100-1330-51-2100
100-1330-51-2110
100-1330-51-2120
100-1330-51-2130
100-1330-51-2200
100-1330-51-2300
100-1330-51-2400
100-1330-51-2600

Description
Salaries & Wages -- Council
Employee Benefits -- Medical
Employee Benefits -- Dental
Employee Benefits -- Add Life
FICA
Medicare
Employee Benefits -- Retirement
Unemployment
Workers Comp Insurance
Communications
Travel
Dues and Fees
Education and Training
Other Expenditures
General Supplies & Materials
Small Equipment
Other Supplies -- Uniforms
Salaries & Wages
Employee Benefits -- Medical
Employee Benefits -- Dental
Employee Benefits -- Add Life
Employee Benefits -- Disability
FICA
Medicare
Employee Benefits -- Retirement
Unemployment
Workers Comp Insurance
Communications
Travel
Dues and Fees
Education and Training
Other Expenditures
General Supplies & Materials
Salaries & Wages
Employee Benefits -- Medical
Employee Benefits -- Dental
Employee Benefits -- Add Life
Employee Benefits -- Disability
FICA
Medicare
Employee Benefits -- Retirement
Unemployment

FY 2023
Proposed
42,000
90,863
3,854
882
2,604
609
3,488
144
107
600
2,000
750
3,500
500
250
250
350
169,950
10,162
1,086
147
1,008
9,114
2,464
14,115
38
727
600
50
2,000
1,500
1,000
250
165,576
51,786
1,658
368
1,078
10,266
2,401
13,752
95

FY 2024
Proposed
42,000
120,730
4,016
882
2,604
609
3,444
173
129
600
1,000
750
750
250
50
169,950
11,894
1,133
147
1,008
9,114
2,464
13,936
46
872
600
50
2,250
1,250
1,000
150
173,872
43,713
941
368
1,393
10,780
2,521
14,257
114

Variance
(29,867)
(162)
44
(29)
(22)
1,000
2,750
250
200
250
350
(1,732)
(47)
179
(8)
(145)
(250)
250
100
(8,296)
8,073
717
1
(315)
(514)
(120)
(505)
(19)

Agenda Item V-D

City of Holly Springs
Fiscal Year 2024 Proposed Budget
General Fund Expenditures

Budgets
Account
Number
100-1330-51-2700
100-1330-52-1200
100-1330-52-3200
100-1330-52-3300
100-1330-52-3500
100-1330-52-3600
100-1330-52-3700
100-1330-52-3900
100-1330-53-1100
100-1330-53-1120
100-1330-53-1600
100-1330-53-1630
100-1330-53-1700
100-1400-52-3300
100-1500-57-9000
100-1510-51-1100
100-1510-51-2100
100-1510-51-2110
100-1510-51-2120
100-1510-51-2130
100-1510-51-2200
100-1510-51-2300
100-1510-51-2400
100-1510-51-2600
100-1510-51-2700
100-1510-52-1210
100-1510-52-3300
100-1510-52-3400
100-1510-52-3500
100-1510-52-3600
100-1510-52-3700
100-1510-52-3900
100-1510-53-1100
100-1510-53-1120
100-1510-53-1600
100-1510-53-1630
100-1516-51-1100
100-1516-51-2100
100-1516-51-2110
100-1516-51-2120
100-1516-51-2130
100-1516-51-2200

Description
Workers Comp Insurance
Professional Services
Communications
Advertising
Travel
Dues and Fees
Education and Training
Other Expenditures
General Supplies & Materials
General Supplies & Materials Postage
Small Equipment
Software
Other Supplies -- Uniforms
Advertising
Contingency
Salaries & Wages
Employee Benefits -- Medical
Employee Benefits -- Dental
Employee Benefits -- Add Life
Employee Benefits -- Disability
FICA
Medicare
Employee Benefits -- Retirement
Unemployment
Workers Comp Insurance
Professional Services - Audit
Advertising
Printing and Binding
Travel
Dues and Fees
Education and Training
Other Expenditures
General Supplies & Materials
General Supplies - Postage
Small Equipment
Software
Salaries & Wages
Employee Benefits -- Medical
Employee Benefits -- Dental
Employee Benefits -- Add Life
Employee Benefits -- Disability
FICA

FY 2023
Proposed
422
5,000
900
250
2,500
6,500
1,500
500
1,000
200
3,500
19,650
150
1,500
120,500
220,027
81,993
2,173
441
1,417
13,642
3,190
18,275
114
561
27,750
1,500
2,000
12,500
1,500
250
1,300
6,000
250
4,950
24,307
4,674
204
74
171
1,507

FY 2024
Proposed
532
5,000
900
250
2,500
6,500
1,500
500
250
200
2,500
19,500
50
500
139,750
242,291
88,111
538
441
1,947
15,022
3,513
19,868
137
741
20,000
2,650
1,000
50
10,000
1,500
250
1,300
7,500
250
5,500
25,413
13,427
217
74
204
1,576

Variance
(110)
750
1,000
150
100
1,000
(19,250)
(22,264)
(6,118)
1,635
(530)
(1,380)
(323)
(1,593)
(23)
(180)
7,750
(1,150)
1,000
(50)
2,500
(1,500)
(550)
(1,106)
(8,753)
(13)
(33)
(69)

Agenda Item V-D

City of Holly Springs
Fiscal Year 2024 Proposed Budget
General Fund Expenditures

Budgets
Account
Number
100-1516-51-2300
100-1516-51-2400
100-1516-51-2600
100-1516-51-2700
100-1516-53-1100
100-1516-53-1120
100-1516-53-1630
100-1516-53-1700
100-1530-52-1200
100-1535-51-1100
100-1535-51-2100
100-1535-51-2110
100-1535-51-2120
100-1535-51-2130
100-1535-51-2200
100-1535-51-2300
100-1535-51-2400
100-1535-51-2600
100-1535-51-2700
100-1535-52-1200
100-1535-52-3200
100-1535-52-3600
100-1535-52-3900
100-1535-53-1100
100-1535-53-1600
100-1535-53-1630
100-1540-51-1100
100-1540-51-2100
100-1540-51-2110
100-1540-51-2120
100-1540-51-2130
100-1540-51-2200
100-1540-51-2300
100-1540-51-2400
100-1540-51-2600
100-1540-51-2700
100-1540-52-1200
100-1540-52-3200
100-1540-52-3300
100-1540-52-3500
100-1540-52-3600
100-1540-52-3700

Description
Medicare
Employee Benefits -- Retirement
Unemployment
Workers Comp Insurance
General Supplies & Materials
General Supplies - Postage
Software
Other Supplies -- Uniforms
Professional Services - Legal
Salaries & Wages
Employee Benefits -- Medical
Employee Benefits -- Dental
Employee Benefits -- Add Life
Employee Benefits -- Disability
FICA
Medicare
Employee Benefits -- Retirement
Unemployment
Workers Comp Insurance
Professional Services
Communications
Dues and Fees
Other Expenditures
General Supplies & Materials
Small Equipment
Software
Salaries & Wages
Employee Benefits -- Medical
Employee Benefits -- Dental
Employee Benefits -- Add Life
Employee Benefits -- Disability
FICA
Medicare
Employee Benefits -- Retirement
Unemployment
Workers Comp Insurance
Professional Services
Communications
Advertising
Travel
Dues and Fees
Education and Training

FY 2023
Proposed
352
2,019
19
31
100
1,500
75
15,000
79,660
18,119
1,086
147
480
4,939
1,155
6,616
38
203
20,000
600
500
250
500
8,500
135,000
57,686
5,081
164
74
389
3,577
836
4,791
19
147
30,000
300
100
1,000
1,500
1,000

FY 2024
Proposed
368
2,084
23
39
100
1,000
4,800
50
35,000
83,285
12,787
1,133
147
669
5,164
1,208
6,829
46
255
20,000
600
500
250
250
8,500
205,000
60,311
5,947
169
74
485
3,739
875
4,945
23
185
30,000
300
100
1,000
1,500
4,500

Variance
(16)
(65)
(4)
(8)
500
(4,800)
25
(20,000)
(3,625)
5,332
(47)
(189)
(225)
(53)
(213)
(8)
(52)
250
(70,000)
(2,625)
(866)
(5)
1
(96)
(162)
(39)
(154)
(4)
(38)
(3,500)

Agenda Item V-D

City of Holly Springs
Fiscal Year 2024 Proposed Budget
General Fund Expenditures

Budgets
Account
Number
100-1540-52-3900
100-1540-53-1100
100-1540-53-1120
100-1540-53-1600
100-1540-53-1630
100-1540-53-1700
100-1555-52-1200
100-1555-52-3100
100-1565-51-1100
100-1565-51-2100
100-1565-51-2110
100-1565-51-2120
100-1565-51-2130
100-1565-51-2200
100-1565-51-2300
100-1565-51-2400
100-1565-51-2600
100-1565-51-2700
100-1565-52-1200
100-1565-52-2110
100-1565-52-2140
100-1565-52-2150
100-1565-52-2200
100-1565-52-2210
100-1565-52-2320
100-1565-52-3200
100-1565-52-3600
100-1565-52-3900
100-1565-53-1100
100-1565-53-1210
100-1565-53-1220
100-1565-53-1230
100-1565-53-1270
100-1565-53-1600
100-1565-53-1630
100-1565-53-1700
100-1570-51-1100
100-1570-51-2100
100-1570-51-2110
100-1570-51-2120
100-1570-51-2130
100-1570-51-2200

Description
Other Expenditures
General Supplies & Materials
General Supplies & Materials Postage
Small Equipment
Software
Other Supplies -- Uniforms
Professional Services
Insurance
Salaries & Wages
Employee Benefits -- Medical
Employee Benefits -- Dental
Employee Benefits -- Add Life
Employee Benefits -- Disability
FICA
Medicare
Employee Benefits -- Retirement
Unemployment
Workers Comp Insurance
Professional Services
Disposal -- Garbage
Lawn Care
Pest Control
Repairs and Maintenance
Repairs and Maintenance - Vehicles
Rental of Equipment
Communications
Dues and Fees
Other Expenditures
General Supplies and Materials
Water and Sewer
Natural Gas
Electricity
Gasoline and Diesel
Small Equipment
Software
Other Supplies -- Uniforms
Salaries & Wages
Employee Benefits -- Medical
Employee Benefits -- Dental
Employee Benefits -- Add Life
Employee Benefits -- Disability
FICA

FY 2023
Proposed
500
350
200
3,500
6,000
50
15,000
256,800
67,365
10,162
326
147
334
4,177
977
3,926
76
4,921
250
500
350
1,600
16,000
2,500
6,500
12,000
750
2,000
8,000
2,000
2,000
15,000
3,500
2,000
750
100
-

FY 2024
Proposed
250
500
100
1,000
10,000
50
20,000
250,000
69,872
12,787
338
147
389
4,332
1,013
4,049
91
6,125
250
500
350
1,500
10,000
5,000
7,000
15,000
1,375
1,000
8,000
2,000
2,500
13,500
3,500
2,000
500
100
82,738
23,195
1,133
147
739
5,130

Variance
250
(150)
100
2,500
(4,000)
(5,000)
6,800
(2,507)
(2,625)
(12)
(55)
(155)
(36)
(123)
(15)
(1,204)
100
6,000
(2,500)
(500)
(3,000)
(625)
1,000
(500)
1,500
250
(82,738)
(23,195)
(1,133)
(147)
(739)
(5,130)

Agenda Item V-D

City of Holly Springs
Fiscal Year 2024 Proposed Budget
General Fund Expenditures

Budgets
Account
Number
100-1570-51-2300
100-1570-51-2400
100-1570-51-2600
100-1570-51-2700
100-1570-52-3200
100-1570-52-3500
100-1570-52-3600
100-1570-52-3700
100-1570-52-3900
100-1570-53-1600
100-1570-53-1630
100-2650-51-1100
100-2650-51-1300
100-2650-51-2100
100-2650-51-2110
100-2650-51-2120
100-2650-51-2130
100-2650-51-2200
100-2650-51-2300
100-2650-51-2400
100-2650-51-2600
100-2650-51-2700
100-2650-52-1200
100-2650-52-1230
100-2650-52-2320
100-2650-52-3200
100-2650-52-3300
100-2650-52-3400
100-2650-52-3500
100-2650-52-3600
100-2650-52-3700
100-2650-52-3900
100-2650-53-1100
100-2650-53-1120
100-2650-53-1300
100-2650-53-1600
100-2650-53-1630
100-2650-57-1000
100-2650-57-2000
100-3210-51-1100
100-3210-51-1300
100-3210-51-2100

Description
Medicare
Employee Benefits -- Retirement
Unemployment
Workers Comp Insurance
Communications
Travel
Dues and Fees
Education and Training
Other Expenditures
Small Equipment
Software
Salaries & Wages
Salaries & Wages - Overtime
Employee Benefits -- Medical
Employee Benefits -- Dental
Employee Benefits -- Add Life
Employee Benefits -- Disability
FICA
Medicare
Employee Benefits -- Retirement
Unemployment
Workers Comp Insurance
Professional Services - Public Defenders
Professional Services -Legal Solicitor/Judge
Rental of Equipment
Communications
Advertising
Printing and Binding
Travel
Dues and Fees
Education and Training
Other Expenditures
General Supplies & Materials
General Supplies - Postage
Food Supplies
Small Equipment
Software
Intergovernmental - Cherokee (Inmate Housing)
Payments to Other Agencies
Salaries & Wages
Salaries & Wages -- Overtime
Employee Benefits -- Medical

FY 2023
Proposed
177,070
1,000
55,613
2,131
441
1,170
11,040
2,582
13,793
152
454
10,000
96,000
1,750
500
50
100
1,550
750
1,300
150
1,500
750
4,100
500
20,000
30,325
566,854
4,000
95,310

FY 2024
Proposed
1,200
6,784
46
424
600
700
1,600
1,500
150
500
1,000
130,682
500
48,173
1,104
294
958
8,164
1,909
9,814
137
403
4,800
66,100
1,750
500
50
100
4,000
750
1,500
150
1,200
750
2,400
500
24,000
25,000
225,000
564,410
4,250
126,379

Variance
(1,200)
(6,784)
(46)
(424)
(600)
(700)
(1,600)
(1,500)
(150)
(500)
(1,000)
46,388
500
7,440
1,027
147
212
2,876
673
3,979
15
51
5,200
29,900
(2,450)
(200)
300
1,700
(4,000)
5,325
(225,000)
2,444
(250)
(31,069)

Agenda Item V-D

City of Holly Springs
Fiscal Year 2024 Proposed Budget
General Fund Expenditures

Budgets
Account
Number
100-3210-51-2110
100-3210-51-2120
100-3210-51-2130
100-3210-51-2200
100-3210-51-2300
100-3210-51-2400
100-3210-51-2600
100-3210-51-2700
100-3210-52-1200
100-3210-52-2200
100-3210-52-2210
100-3210-52-2320
100-3210-52-3200
100-3210-52-3300
100-3210-52-3400
100-3210-52-3500
100-3210-52-3600
100-3210-52-3700
100-3210-52-3900
100-3210-53-1100
100-3210-53-1120
100-3210-53-1270
100-3210-53-1600
100-3210-53-1630
100-3210-53-1700
100-3221-51-1100
100-3221-51-1300
100-3221-51-2100
100-3221-51-2110
100-3221-51-2120
100-3221-51-2130
100-3221-51-2200
100-3221-51-2300
100-3221-51-2400
100-3221-51-2600
100-3221-51-2700
100-3221-52-1200
100-3221-52-2200
100-3221-52-2210
100-3221-52-3200
100-3221-52-3400
100-3221-52-3500

Description
Employee Benefits -- Dental
Employee Benefits -- Add Life
Employee Benefits -- Disability
FICA
Medicare
Employee Benefits -- Retirement
Unemployment
Workers Comp Insurance
Professional Services
Repairs and Maintenance
Repairs and Maintenance - Vehicles
Rental of Equipment
Communications
Advertising
Printing and Binding
Travel
Dues and Fees
Education and Training
Other Expenditures
General Supplies and Materials
General Supplies - Postage
Gasoline and Diesel
Small Equipment
Software
Other Supplies -- Uniforms
Salaries & Wages
Salaries & Wages -- Overtime
Employee Benefits -- Medical
Employee Benefits -- Dental
Employee Benefits -- Add Life
Employee Benefits -- Disability
FICA
Medicare
Employee Benefits -- Retirement
Unemployment
Workers Comp Insurance
Professional Services
Repairs and Maintenance
Repairs and Maintenance - Vehicles
Communications
Printing and Binding
Travel

FY 2023
Proposed
3,892
956
3,478
35,641
8,335
45,231
304
17,862
1,000
5,500
5,000
2,500
5,000
600
6,000
5,000
6,000
2,000
2,000
1,000
18,000
4,000
1,000
4,500
290,027
6,000
82,116
4,345
588
1,823
18,354
4,292
24,587
152
11,057
750
3,000
1,500
250
2,000

FY 2024
Proposed
4,612
882
4,159
35,257
8,246
43,969
342
19,947
1,000
5,375
5,500
5,000
3,000
5,000
600
5,000
5,000
5,000
2,000
2,000
750
17,000
2,500
15,000
4,000
324,312
8,000
102,763
4,303
662
2,430
20,603
4,819
27,249
205
13,801
500
3,000
4,000
3,500
250
2,000

Variance
(720)
74
(681)
384
89
1,262
(38)
(2,085)
(5,375)
(500)
1,000
1,000
250
1,000
1,500
(14,000)
500
(34,285)
(2,000)
(20,647)
42
(74)
(607)
(2,249)
(527)
(2,662)
(53)
(2,744)
250
(3,000)
(1,000)
(2,000)
-

Agenda Item V-D

City of Holly Springs
Fiscal Year 2024 Proposed Budget
General Fund Expenditures

Budgets
Account
Number
100-3221-52-3600
100-3221-52-3700
100-3221-52-3900
100-3221-53-1100
100-3221-53-1120
100-3221-53-1270
100-3221-53-1600
100-3221-53-1630
100-3221-53-1700
100-3222-51-1100
100-3222-51-1300
100-3222-51-2100
100-3222-51-2110
100-3222-51-2120
100-3222-51-2130
100-3222-51-2200
100-3222-51-2300
100-3222-51-2400
100-3222-51-2600
100-3222-51-2700
100-3222-52-2210
100-3222-52-2210
100-3222-52-3600
100-3222-52-3700
100-3222-53-1270
100-3223-51-1100
100-3223-51-1300
100-3223-51-2100
100-3223-51-2110
100-3223-51-2120
100-3223-51-2130
100-3223-51-2200
100-3223-51-2300
100-3223-51-2400
100-3223-51-2600
100-3223-51-2700
100-3223-52-1200
100-3223-52-2200
100-3223-52-2210
100-3223-52-3200
100-3223-52-3400
100-3223-52-3500

Description
Dues and Fees
Education and Training
Other Expenditures
General Supplies and Materials
General Supplies - Postage
Gasoline and Diesel
Small Equipment
Software
Other Supplies -- Uniforms
Salaries & Wages
Salaries & Wages -- Overtime
Employee Benefits -- Medical
Employee Benefits -- Dental
Employee Benefits -- Add Life
Employee Benefits -- Disability
FICA
Medicare
Employee Benefits -- Retirement
Unemployment
Workers Comp Insurance
Repairs and Maintenance
Repairs and Maintenance - Vehicles
Dues and Fees
Education and Training
Gasoline and Diesel
Salaries & Wages
Salaries & Wages -- Overtime
Employee Benefits -- Medical
Employee Benefits -- Dental
Employee Benefits -- Add Life
Employee Benefits -- Disability
FICA
Medicare
Employee Benefits -- Retirement
Unemployment
Workers Comp Insurance
Professional Services
Repairs and Maintenance
Repairs and Maintenance - Vehicles
Communications
Printing and Binding
Travel

FY 2023
Proposed
750
2,500
600
1,000
50
10,000
3,000
5,500
1,750
64,598
2,000
10,162
328
147
397
4,129
966
5,531
38
2,487
2,500
100
5,000
1,767,665
52,000
440,306
19,737
4,116
11,314
113,191
26,472
151,632
1,064
68,189
5,000
5,000
70,000
15,000
500
7,000

FY 2024
Proposed
750
2,500
800
1,000
50
13,000
3,000
5,000
2,000
67,492
2,000
12,787
338
147
523
4,308
1,008
5,698
46
3,115
600
2,500
100
500
4,000
1,810,314
50,000
661,776
19,740
3,969
14,123
115,339
26,975
152,544
1,231
83,379
4,000
24,100
85,000
25,000
400
6,000

Variance
(200)
(3,000)
500
(250)
(2,894)
(2,625)
(10)
(126)
(179)
(42)
(167)
(8)
(628)
(600)
(500)
1,000
(42,649)
2,000
(221,470)
(3)
147
(2,809)
(2,148)
(503)
(912)
(167)
(15,190)
1,000
(19,100)
(15,000)
(10,000)
100
1,000

Agenda Item V-D

City of Holly Springs
Fiscal Year 2024 Proposed Budget
General Fund Expenditures

Budgets
Account
Number
100-3223-52-3600
100-3223-52-3700
100-3223-52-3900
100-3223-53-1100
100-3223-53-1270
100-3223-53-1600
100-3223-53-1630
100-3223-53-1700
100-3223-57-2000
100-3240-51-1100
100-3240-51-1300
100-3240-51-2100
100-3240-51-2110
100-3240-51-2120
100-3240-51-2130
100-3240-51-2200
100-3240-51-2300
100-3240-51-2400
100-3240-51-2600
100-3240-51-2700
100-3240-52-2200
100-3240-52-2210
100-3240-52-3200
100-3240-52-3500
100-3240-52-3600
100-3240-52-3700
100-3240-53-1100
100-3240-53-1110
100-3240-53-1270
100-3240-53-1600
100-3240-53-1630
100-3240-53-1700
100-3240-57-1000
100-3260-52-1200
100-3260-52-2110
100-3260-52-2150
100-3260-52-2200
100-3260-52-2310
100-3260-52-3200
100-3260-52-3600
100-3260-53-1100
100-3260-53-1210

Description
Dues and Fees
Education and Training
Other Expenditures
General Supplies and Materials
Gasoline and Diesel
Small Equipment
Software
Other Supplies -- Uniforms
Payments to Other Agencies
Salaries & Wages
Salaries & Wages -- Overtime
Employee Benefits -- Medical
Employee Benefits -- Dental
Employee Benefits -- Add Life
Employee Benefits -- Disability
FICA
Medicare
Employee Benefits -- Retirement
Unemployment
Workers Comp Insurance
Repairs and Maintenance
Repairs and Maintenance - Vehicles
Communications
Travel
Dues and Fees
Education and Training
General Supplies and Materials
Weapons Supplies & Ammunition
Gasoline and Diesel
Small Equipment
Software
Other Supplies -- Uniforms
Intergovernmental
Professional Services
Disposal -- Garbage
Pest Control
Repairs & Maintenance
Rental of Land & Building
Communications
Dues and Fees
General Supplies and Materials
Water/Sewer

FY 2023
Proposed
4,000
12,000
1,900
4,000
130,000
20,000
20,000
50,150
7,500
68,488
2,000
10,163
328
147
441
4,370
1,022
5,854
38
2,633
2,000
4,000
750
6,000
2,000
40,000
2,000
10,000
600
2,500
250
1,500
1,000
12,000
45,000
12,000
3,000
5,000

FY 2024
Proposed
4,000
10,000
2,000
4,000
120,000
22,000
21,000
51,000
7,500
46,792
19,501
567
74
388
3,025
707
4,001
23
1,093
600
2,000
300
2,500
750
3,000
2,000
40,000
1,000
8,000
2,750
600
2,500
250
1,200
1,000
19,409
45,000
25,000
375
3,000
5,000

Variance
2,000
(100)
10,000
(2,000)
(1,000)
(850)
21,696
2,000
(9,338)
(239)
74
53
1,345
315
1,853
15
1,540
(600)
(300)
1,500
3,000
1,000
2,000
(2,750)
300
(7,409)
(13,000)
(375)
-

Agenda Item V-D

City of Holly Springs
Fiscal Year 2024 Proposed Budget
General Fund Expenditures

Budgets
Account
Number
100-3260-53-1230
100-3260-53-1600
100-3260-53-1630
100-3450-51-1100
100-3450-51-1300
100-3450-51-2100
100-3450-51-2110
100-3450-51-2120
100-3450-51-2130
100-3450-51-2200
100-3450-51-2300
100-3450-51-2400
100-3450-51-2600
100-3450-51-2700
100-3450-52-3200
100-3450-52-3500
100-3450-52-3600
100-3450-52-3700
100-3450-53-1100
100-3450-53-1600
100-3450-53-1630
100-3450-53-1700
100-3500-57-1000
100-4200-52-1220
100-4200-52-2110
100-4200-52-2150
100-4200-52-2200
100-4200-52-2210
100-4200-52-2320
100-4200-52-3600
100-4200-52-3850
100-4200-52-3900
100-4200-53-1100
100-4200-53-1210
100-4200-53-1230
100-4200-53-1270
100-4200-53-1600
100-4200-54-1400
100-4260-52-2200
100-4260-53-1230
100-4270-52-2200
100-4270-53-1230

Description
Electricity
Small Equipment
Software
Salaries & Wages
Salaries & Wages -- Overtime
Employee Benefits -- Medical
Employee Benefits -- Dental
Employee Benefits -- Add Life
Employee Benefits -- Disability
FICA
Medicare
Employee Benefits -- Retirement
Unemployment
Workers Comp Insurance
Communications
Travel
Dues and Fees
Education and Training
General Supplies and Materials
Small Equipment
Software
Other Supplies -- Uniforms
Intergovernmental -- Cherokee Co
Professional Services -- Engineers
Disposal -- Garbage
Pest Control
Repair & Maintenance
Repair & Maintenance -- Vehicles
Rental of Equipment
Dues and Fees
Contract Labor
Other Expenditures
General Supplies & Materials
Water/Sewer
Electricity
Gasoline/Diesel
Small Equipment
Capital Outlay Infrastructure
Street Lights -- Repairs & Maintenance
Electricity -- Street Lights
Traffic Lights -- Repairs & Maintenance
Electricity -- Traffic Lights

FY 2023
Proposed
12,000
9,200
1,300
68,691
10,161
328
147
426
4,259
996
5,705
38
2,566
500
500
250
250
250
3,000
1,000
100
1,200
750
71,100
5,000
2,000
800
475,000
250
500
600
1,500
5,000
3,000
3,035,480
5,000
130,000
20,000
3,000

FY 2024
Proposed
12,000
2,500
500
99,640
250
30,034
904
221
798
6,193
1,448
8,191
68
3,457
500
250
250
100
200
3,000
1,000
3,868,967
500
750
750
78,000
5,000
2,000
500
360,000
500
500
600
1,500
5,000
3,000
20,000
130,000
15,000
3,000

Variance
6,700
800
(30,949)
(250)
(19,873)
(576)
(74)
(372)
(1,934)
(452)
(2,486)
(30)
(891)
500
(100)
50
(3,868,967)
(400)
450
(6,900)
300
115,000
(250)
3,035,480
(15,000)
5,000
-

Agenda Item V-D

City of Holly Springs
Fiscal Year 2024 Proposed Budget
General Fund Expenditures

Budgets
Account
Number
100-6240-52-2200
100-6240-52-3500
100-6240-52-3600
100-6240-52-3700
100-6240-53-1100
100-6240-53-1400
100-6500-57-1000
100-7200-51-1100
100-7200-51-2100
100-7200-51-2110
100-7200-51-2120
100-7200-51-2130
100-7200-51-2200
100-7200-51-2300
100-7200-51-2400
100-7200-51-2600
100-7200-51-2700
100-7200-52-1230
100-7200-52-2210
100-7200-52-3200
100-7200-52-3300
100-7200-52-3400
100-7200-52-3500
100-7200-52-3600
100-7200-52-3700
100-7200-52-3900
100-7200-53-1100
100-7200-53-1120
100-7200-53-1270
100-7200-53-1400
100-7200-53-1600
100-7200-53-1630
100-7200-53-1700
100-7400-51-1100
100-7400-51-2100
100-7400-51-2110
100-7400-51-2120
100-7400-51-2130
100-7400-51-2200
100-7400-51-2300
100-7400-51-2400
100-7400-51-2600

Description
Repairs & Maintenance
Travel
Dues and Fees
Education and Training
General Supplies & Materials
Books and Periodicals
Intergovernmental - Sequoyah Regional Library
Salaries & Wages
Employee Benefits -- Medical
Employee Benefits -- Dental
Employee Benefits -- Add Life
Employee Benefits -- Disability
FICA
Medicare
Employee Benefits -- Retirement
Unemployment
Workers Comp Insurance
Professional Services -- Legal
Repair & Maintenance -- Vehicles
Communications
Advertising
Printing and Binding
Travel
Dues and Fees
Education and Training
Other Expenditures
General Supplies & Materials
General Supplies -- Postage
Gasoline/Diesel
Books and Periodicals
Small Equipment
Software
Other Supplies -- Uniforms
Salaries & Wages
Employee Benefits -- Medical
Employee Benefits -- Dental
Employee Benefits -- Add Life
Employee Benefits -- Disability
FICA
Medicare
Employee Benefits -- Retirement
Unemployment

FY 2023
Proposed
31,500
750
500
1,000
750
500
4,000
224,867
38,441
1,623
515
1,521
13,973
3,268
18,718
152
2,621
1,000
3,000
2,500
500
200
1,000
1,000
1,000
250
250
4,000
100
1,500
4,000
250
131,441
28,501
390
294
1,057
8,149
1,906
10,917
76

FY 2024
Proposed
31,500
750
500
1,000
750
500
4,000
235,622
46,983
1,683
515
1,893
14,609
3,417
19,321
182
3,288
1,000
2,000
2,000
500
200
1,000
1,200
2,000
250
200
50
4,000
50
1,000
21,500
250
137,422
25,321
217
221
1,104
8,520
1,993
11,268
68

Variance
(10,755)
(8,542)
(60)
(372)
(636)
(149)
(603)
(30)
(667)
1,000
500
(200)
(1,000)
50
(50)
50
500
(17,500)
(5,981)
3,180
173
74
(47)
(371)
(87)
(351)
8

Agenda Item V-D

City of Holly Springs
Fiscal Year 2024 Proposed Budget
General Fund Expenditures

Budgets
Account
Number
100-7400-51-2700
100-7400-52-1220
100-7400-52-1230
100-7400-52-1300
100-7400-52-3200
100-7400-52-3300
100-7400-52-3400
100-7400-52-3500
100-7400-52-3600
100-7400-52-3700
100-7400-52-3860
100-7400-52-3900
100-7400-53-1100
100-7400-53-1120
100-7400-53-1270
100-7400-53-1600
100-7400-53-1630
100-7520-51-1100
100-7520-51-2200
100-7520-51-2300
100-7520-51-2400
100-7520-51-2700
100-7520-57-1000
100-7550-51-1100
100-7550-51-2100
100-7550-51-2110
100-7550-51-2120
100-7550-51-2130
100-7550-51-2200
100-7550-51-2300
100-7550-51-2400
100-7550-51-2600
100-7550-51-2700
100-7550-52-3200
100-7550-52-3500
100-7550-52-3600
100-7550-52-3700
100-7550-53-1630
100-8000-58-1200
100-8000-58-2200
100-9000-61-1000

Description
Workers Comp Insurance
Professional Services -- Engineering
Professional Services -- Legal
Technical Services --Planning
Communications
Advertising
Printing and Binding
Travel
Dues and Fees
Education and Training
Planning & Zoning Meetings
Other Expenditures
General Supplies and Materials
General Supplies and Materials - Postage
Gasoline/Diesel
Small Equipment
Software
Salaries & Wages
FICA
Medicare
Employee Benefits -- Retirement
Workers Comp Insurance
Intergovernmental - Cherokee Office of Economic D
Salaries & Wages
Employee Benefits -- Medical
Employee Benefits -- Dental
Employee Benefits -- Add Life
Employee Benefits -- Disability
FICA
Medicare
Employee Benefits -- Retirement
Unemployment
Workers Comp Insurance
Communications
Travel
Dues and Fees
Education and Training
Software
Capital Lease - Principal
Capital Lease - Interest
Transfer to TAD
Total $

FY 2023
FY 2024
Variance
Proposed
Proposed
6,262
6,309
(47)
75,000
80,000
(5,000)
7,000
7,000
1,500
1,500
600
600
2,500
2,500
23,500
28,000
(4,500)
750
750
1,750
2,000
(250)
750
1,000
(250)
3,000
3,000
250
250
1,250
1,500
(250)
1,000
1,000
50
50
5,250
2,500
2,750
30,500
11,800
18,700
13,190
9,193
3,997
819
570
249
191
133
58
1,095
754
341
56
47
9
13,000
13,000
60,551
60,551
18,122
18,122
1,086
1,086
147
147
635
635
3,816
3,816
892
892
5,112
5,112
38
38
263
263
600
600
700
700
1,400
1,400
1,300
1,300
1,000
1,000
113,781
347,079
(233,298)
78,152
(78,152)
45,591
67,875
(22,284)
12,050,000 $ 13,975,000 $ (1,925,000)

Agenda Item V-D

City of Holly Springs
Fiscal Year 2024 Proposed Budget
American Rescue Plan Act of 2021

Budgets
Account
Number
230-0000-36-1000
230-0000-ϭϯ-ϰ000

230-3500-57-1000
230-4910-54-1400

Description
Interest Revenue
Fund Balance
TOTAL REVENUES

Intergovernmental -- Cherokee Co
Capital Outlay Infrastructure
TOTAL EXPENDITURES

FY 2023
FY 2024
Proposed
Proposed
1,500
5,767,700
2,000,000
$ 5,769,200 $ 2,000,000

$

3,150,975
2,618,225
5,769,200 $

2,000,000
2,000,000

Variance
(1,500)
(3,767,700)
$ (3,769,200)

$

3,150,975
618,225
3,769,200

Agenda Item V-D

City of Holly Springs
Fiscal Year 2024 Proposed Budget
Operating Grant Fund

Budgets
Account
Number
250-0000-33-1000

250-7640-57-2000

Description
Grant Revenue
TOTAL REVENUES
Payments to Other Agencies
TOTAL EXPENDITURES

FY 2023
Proposed
75,000
$
75,000

FY 2024
Proposed
75,000
$
75,000

75,000
75,000

75,000
75,000

$

$

Variance

$

-

$

-

Agenda Item V-D

City of Holly Springs
Fiscal Year 2024 Proposed Budget
Parks Recreation Fund

Budgets
Account
Number
270-0000-31-4200
270-0000-31-4250
270-0000-31-4300
270-0000-31-9100
270-0000-38-1000
270-0000-13-4000

270-5530-52-2110
270-5530-52-2150
270-5530-52-2200
270-5530-52-3200
270-5530-53-1100
270-5530-53-1210
270-5530-53-1220
270-5530-53-1230
270-5530-53-1600
270-5530-54-1300
270-6220-52-2110
270-6220-52-2140
270-6220-52-2150
270-6220-52-2200
270-6220-52-2320
270-6220-52-3200
270-6220-52-3600
270-6220-52-3850
270-6220-53-1100
270-6220-53-1210
270-6220-53-1230
270-6220-53-1600
270-6220-54-1200
270-9000-61-1100

Description
Beer/Wine Alcoholic Bev. Excise Tax
Distilled Spirit Alcoholic Bev. Excise Tax
Local Option Mixed Drink Tax
Penalties and Interest
Rents and Royalties
Prior Year Fund Balance
TOTAL REVENUES
Disposal - Garbage Depot
Pest Control - Depot
Repairs & Maintenance - Depot
Communications - Depot
General Supplies - Depot
Water/Sewer - Depot
Natural Gas - Depot
Electricity - Depot
Small Equipment - Depot
Capital Outlay - Buildings
Disposal - Garbage Parks
Lawn Care
Pest Control - Parks
Repairs & Maintenance - Parks
Rental of Equipment
Communications - Parks
Dues and Fees
Contract Labor
General Supplies & Materials - Parks
Water/Sewer - Parks
Electricity - Parks
Small Equipment - Parks
Capital Outlay - Parks
Transfer to Debt Service Fund
TOTAL EXPENDITURES

FY 2023
FY 2024
Variance
Proposed
Proposed
300,000
300,000
120,000
125,000
5,000
60,000
80,000
20,000
250
250
20,000
25,000
5,000
344,750
344,750
$
500,000 $
875,000 $
375,000

$

500
750
5,000
1,750
1,500
250
2,300
5,000
500
250,000
1,000
8,000
750
48,825
1,000
375
500
60,000
2,000
6,000
3,500
500
100,000
500,000 $

500
750
5,000
1,750
1,000
250
2,000
5,000
500
1,750
8,000
750
26,328
1,000
500
500
167,600
2,000
6,500
4,500
500
70,000
568,322
875,000 $

500
300
250,000
(750)
22,497
(125)
(107,600)
(500)
(1,000)
30,000
(568,322)
(375,000)

Agenda Item V-D

City of Holly Springs
Fiscal Year 2024 Proposed Budget
Tax Allocation District Fund

Budgets
Account
Number
272-0000-33-7000
272-0000-33-7050
272-0000-39-1000

272-9000-61-1100

Description
Intergovernmental - Cherokee County Government
Intergovernmental - Cherokee County School District
Transfers from General Fund
TOTAL REVENUES

FY 2023
Proposed
59,289
195,255
45,591
$ 300,135

FY 2024
Proposed
87,544
290,693
67,875
$ 446,112

Transfer to Debt Service Fund
TOTAL EXPENDITURES

300,135
$ 300,135

446,112
$ 446,112

Variance

$

28,255
95,438
22,284
145,977

(145,977)
$

(145,977)

Agenda Item V-D

City of Holly Springs
Fiscal Year 2024 Proposed Budget
Hotel/Motel Tax Fund

Budgets
Account
Number
275-0000-31-4100

275-7540-52-3300
275-7540-57-2000

Description
Hotel/Motel Tax
TOTAL REVENUES
Advertising/Promotions
Payment to Other Agencies
TOTAL EXPENDITURES

FY 2023
FY 2024
Variance
Proposed
Proposed
6,000
6,000
$
6,000 $
6,000 $
-

$

5,000
1,000
6,000 $

5,000
1,000
6,000 $

-

Agenda Item V-D

City of Holly Springs
Fiscal Year 2024 Proposed Budget
SPLOST V Fund

Budgets
Account
Number
326-0000-31-3200
326-0000-33-1001
326-0000-33-1002
326-0000-39-3000
326-0000-39-3000

326-1565-54-1300
326-3200-54-2100
326-4200-54-1200
326-4200-54-2100
326-4200-54-1410
326-4200-54-1425
326-4200-54-1435
326-4200-54-1445
326-4200-54-1450
326-4224-54-1430
326-4224-54-1440
326-4270-54-1400

Description
SPLOST V Revenue
Grant Revenue - LMIG
Grant Revenue - SRTA
Proceeds from GTIB Loan Phase II
Proceeds from GTIB Loan Phase III
TOTAL REVENUES
Capital Outlay - Buildings
Capital Outlay - Police Equipment
Capital Outlay - Sites
Capital Outlay - Equipment
Capital Outlay - Infrastructure
Capital Outlay - Industrial Connector
Capital Outlay - HS Pkwy Phase II
Capital Outlay - HS Pkwy Phase III
Capital Outlay - Holly Street LCI
Capital Outlay - HS Pkwy Sidewalk
Capital Outlay - Hickory Road Sidewalk
Capital Outlay - Fox Creek/Turner Village
TOTAL EXPENDITURES

FY 2023
Proposed
2,825,000
160,000
850,000
3,500,000
4,500,000
$ 11,835,000

FY 2024
Proposed
1,500,000
185,000
2,000,000
4,000,000
$
7,685,000

250,000
10,000
1,500,000
25,000
600,000
250,000
4,750,000
3,000,000
100,000
100,000
1,000,000
250,000
11,835,000

1,000,000
185,000
2,000,000
3,000,000
250,000
1,000,000
250,000
7,685,000

$

$

Variance

$

(1,325,000)
25,000
(850,000)
(1,500,000)
(500,000)
(4,150,000)

$

250,000
10,000
500,000
25,000
415,000
250,000
2,750,000
100,000
(150,000)
4,150,000

Agenda Item V-D

City of Holly Springs
Fiscal Year 2024 Proposed Budget
SPLOST VI Fund

Budget
Account
Number
327-0000-31-3200

327-4200-54-1445

Description
SPLOST VI Revenue
TOTAL REVENUES
Capital Outlay - HS Pkwy Phase III
TOTAL EXPENDITURES

FY 2024
Proposed
2,600,000
$
2,600,000

$

2,600,000
2,600,000

Agenda Item V-D

City of Holly Springs
Fiscal Year 2024 Proposed Budget
Town Center Fund

Budgets
Account
Number
350-0000-39-1000
350-0000-39-1000
350-0000-39-1000

350-1565-52-1200
350-1565-54-1200
350-1565-54-1300

Description
Transfers from DDA
Transfers from URA - Site
Transfers from URA - Buildings
TOTAL REVENUES
Professional Services
Capital Outlay - Site Improvements
Capital Outlay - Buildings
TOTAL EXPENDITURES

FY 2023
FY 2024
Variance
Proposed
Proposed
300,000
300,000
3,454,000
(3,454,000)
15,000,000
15,000,000
$ 3,754,000 $ 15,300,000 $ 11,546,000

$

300,000
(300,000)
3,754,000
5,000,000
(1,246,000)
10,000,000
(10,000,000)
3,754,000 $ 15,300,000 $ (11,546,000)

Agenda Item V-D

City of Holly Springs
Fiscal Year 2024 Proposed Budget
Urban Redevelopment Agency

Budgets
Account
Number
360-0000-13-4000

360-9000-61-1000

Description
Fund Balance
TOTAL REVENUES
Transfers to Town Center Fund
TOTAL EXPENSES

FY 2023
Proposed
3,454,000
$
3,454,000

FY 2024
Proposed
15,000,000
$ 15,000,000

3,454,000
3,454,000

15,000,000
15,000,000

$

$

Variance

$

11,546,000
11,546,000

(11,546,000)
$ (11,546,000)

Agenda Item V-D

City of Holly Springs
Fiscal Year 2024 Proposed Budget
Debt Service Fund

Budgets
Account
Number
400-0000-13-4000
400-0000-39-1000
400-0000-39-1000
400-0000-39-1000

400-8000-57-9000
400-8000-58-1100
400-8000-58-2100
400-8000-58-1100
400-8000-58-2100
400-8000-58-1100
400-8000-58-1100
400-8000-58-1100
400-8000-58-1100
400-8000-58-2100
400-8000-58-2100
400-8000-58-2100
400-8000-58-2100

Description

FY 2023
Proposed

FY 2024
Variance
Proposed
585,566
585,566
2,250,000
250,000
568,322
568,322
446,112
145,977
$ 3,850,000 $ 1,549,865

Fund Balance
Transfer from DDA
Transfer from Parks and Recreation
Transfers from TAD
TOTAL REVENUES

2,000,000
300,135
$ 2,300,135

Contingency
Debt Service - Principal HSPRA 2016
Debt Service - Interest HSPRA 2016
Debt Service - Principal HSPRA 2023
Debt Service - Interest HSPRA 2023
Debt Service - Principal URA 2019
Debt Service - Principal URA 2020
Debt Service - Principal URA 2021
Debt Service - Principal URA 2023
Debt Service - Interest URA 2019
Debt Service - Interest URA 2020
Debt Service - Interest URA 2021
Debt Service - Interest URA 2023
TOTAL EXPENDITURES

814,869
19,440
795,429
329,475
336,978
(7,503)
29,300
21,757
7,543
128,000
(128,000)
81,586
(81,586)
555,556
555,556
230,770
230,770
519,702
(519,702)
790,000
(790,000)
118,000
100,702
17,298
67,355
62,026
5,329
154,810
152,231
2,579
851,250
(851,250)
$ 2,300,135 $ 3,850,000 $ (1,549,865)

Agenda Item V-D

City of Holly Springs
Fiscal Year 2024 Proposed Budget
Stormwater Fund
Budgets

Account
Number
560-0000-34-4260

560-4910-51-1100
560-4910-51-2100
560-4910-51-2110
560-4910-51-2150
560-4910-51-2125
560-4910-51-2200
560-4910-51-2300
560-4910-51-2400
560-4910-51-2600
560-4910-51-2700
560-4910-52-1230
560-4910-52-2100
560-4910-52-2150
560-4910-52-2200
560-4910-52-2210
560-4910-52-2320
560-4910-52-3200
560-4910-52-3400
560-4910-52-3600
560-4910-52-3700
560-4910-52-3850
560-4910-52-3900
560-4910-53-1100
560-4910-53-1120
560-4910-53-1210
560-4910-53-1270
560-4910-53-1600
560-4910-53-1700
560-4910-56-1000
560-4910-57-9000
560-8000-58-2200

Description
Stormwater Utility Fees
TOTAL REVENUES

FY 2023
Proposed
470,000
$ 470,000

FY 2024
Proposed
610,000
$ 610,000

Variance
140,000
$ 140,000

Salaries & Wages
Employee Benefits - Medical Insurance
Employee Benefits - Dental
Employee Benefits - ADD Life
Employee Benefits - Disability
FICA
Medicare
Employee Benefits - Retirement
Unemployment
Workers Comp Insurance
Professional Services Legal
Professional Services Engineering
Pest Control
Repairs & Maintenance
Repairs & Maintenance Vehicles
Rental of Equipment
Communications
Printing & Binding
Dues & Fees
Training
Contract Labor
Other Expenditures
General Supplies and Materials
General Supplies - Postage
Water/Sewer
Gasoline & Diesel
Small Tools & Equipment
Office Supplies Uniforms
Depreciation
Contingency
Capital Lease Interest
TOTAL EXPENSES

58,287
10,161
328
377
147
3,614
845
4,841
38
2,748
1,000
100,000
152,314
2,500
5,000
2,000
100
6,500
2,500
5,000
250
500
1,500
1,000
4,000
1,000
250
95,000
4,700
3,500
$ 470,000

60,916
36,277
1,133
147
485
3,777
883
4,995
46
3,410
1,000
100,000
500
216,630
2,500
1,000
1,000
5,000
1,500
250
500
500
1,000
5,000
3,200
250
150,000
6,100
2,000
$ 610,000

(2,629)
(26,116)
(805)
230
(338)
(163)
(38)
(154)
(8)
(662)
(500)
(64,316)
4,000
1,000
100
1,500
1,000
5,000
1,000
(1,000)
(2,200)
(55,000)
(1,400)
1,500
$ (140,000)

Agenda Item V-E
Exhibit A

CITY OF HOLLY SPRINGS
CAPITAL IMPROVEMENT PLAN
FOR THE YEARS 2024 - 2028

Agenda Item V-E

City of Holly Springs
Capital Improvement Plan
For the Years 2024 - 2028

Transportation Facilities, Improvements and Related Debt
Project
2024
Cedar Valley Court
Cedar Valley Drive
Childers Road
38,940
Crestmont Lane
Cypress Court
Fox Creek Blvd
Fox Creek Crossing
Fox Creek Drive
Fox Creek/Turner Village Traffic Signal
250,000
Fox Overlook
Hickory Road Sidewalk Project (Fill in the Gaps)
1,000,000
Hickory Road Culvert/Grade Change Project
2,000,000
Hickory Springs Parkway (fka Industrial Connector)
Holly Commons Parkway
Holly Lane
Holly Springs Parkway (Home Depot to Kroger)
Holly Springs Parkway Sidewalk (Serenity)
250,000
Holly Springs Parkway Widening Project Ph II
2,000,000
Holly Springs Parkway Widening Project Ph III
6,600,000
Holly Street LCI Project
Indian Trail
Jacee Circle
25,000
Joel Court
Kimberly Place
96,060

2025
174,829
506,300
140,248
37,375
1,500,000
100,000
28,818
19,212
-

2026
57,636
57,636
42,266
48,030
57,636
24,976
5,764
506,300
1,500,000
100,000
-

2027
38,424
750,000
-

2028
50,000
-

Total
57,636
57,636
38,940
174,829
42,266
48,030
57,636
24,976
250,000
5,764
1,000,000
2,000,000
1,012,600
38,424
140,248
37,375
250,000
2,000,000
9,600,000
1,000,000
28,818
25,000
19,212
96,060

Agenda Item V-E

City of Holly Springs
Capital Improvement Plan
For the Years 2024 - 2028

Transportation Facilities, Improvements and Related Debt (Continued)
Project
2024
Laurel Lane
Longbow Court
Marabella Lane
Morgan Trace
Morgan Walk
Mountain Brook Court
Mountain Brook Drive
Old Holly Springs Road
Palm Street Improvement Project
Paper Trail Way
Peninsula Point
Rachel Drive
Red Coat Lane
Royal Crescent Court
Royal Crescent Terrace
Serena Lane
Sixes Road
Spring Place
Spring Trail
St. James Place
Sweetgum Circle
25,000
Wellstar Way
White Oak Court
White Oak Terrace
Other Transportation Improvement Projects
$
12,285,000

$

2025
15,370
38,424
96,060
30,739
38,424
19,212
15,370
28,843
500,000
3,289,223

$

2026

2027

2028

500,000
24,976
500,000
3,425,219

57,636
32,660
15,370
1,000,000
134,484
19,212
76,830
9,606
28,818
500,000
2,663,040

500,000
11,527
7,685
76,848
461,088
15,370
500,000
1,622,518

$

$

$

Total
15,370
38,424
57,636
96,060
30,739
32,660
15,370
38,424
2,000,000
11,527
134,484
19,212
24,976
7,685
76,848
19,212
461,088
15,370
28,843
15,370
25,000
76,830
9,606
28,818
2,000,000
23,285,000

City of Holly Springs
Capital Improvement Plan
For the Years 2024 - 2028

Agenda Item V-E

Public Safety Vehicles, Equipment and Related Debt
Project
Public Safety Equipment and Vehicles

2024
$

-

$

2024
10,000,000
5,300,000
15,300,000

General Government Buildings and Related Debt
Project
General Government Buildings
General Government Site Improvements

Public Works and Fleet Vehicles and Equipment
Project
Public Works Equipment

$

2025
5,000,000
5,000,000

$

2025
25,000
25,000

2024
-

$
Park and Recreation Facilities and Related Debt
Project
Parks - Site Improvements

Total:

$

2025
250,000
250,000

2024

$

2026
250,000
250,000

$

2026
5,000,000
5,000,000

$

2026
25,000
25,000

$

$

-

$

27,655,000

$

8,564,223

$

2027

2028
250,000
250,000

$

Total
1,000,000
1,000,000

$

Total
20,000,000
5,300,000
25,300,000

$

Total
100,000
100,000

2028

$

-

$

2027
25,000
25,000

$

2026
551,320
551,320

$

9,251,539

2025
70,000
70,000

$

2027
250,000
250,000

$

-

$

2028
25,000
25,000

$

2027
551,320
551,320

$

2028
551,312
551,312

$

Total
1,723,952
1,723,952

$

3,489,360

$

2,448,830

$

51,408,952

Agenda Item V-F

COUNCIL AGENDA REPORT
FROM:

Karen Norred

SUBJECT:

Update to the City’s Employee Compensation Plan

DATE:

November 2, 2023

COUNCIL MEETING DATE:

November 6, 2023

RECOMMENDATION
Consider updating the Employee Compensation Plan.
REPORT-IN-BRIEF
Last year, Condrey and Associates, Inc. updated the City’s Employee Classification and Compensation
Plan. To keep the salary table current, Condrey and Associates, Inc. recommends considering an annual
market adjustment. The adjustment should be applied as an increase to the salary schedule and a general
percentage salary increase for all employees when market conditions dictate. They recommend applying
approximately 75%-100% of the market conditions using the Employment Cost Index published by the
United States Bureau of Statistics.
During the budget meetings with the City Manager and Finance Director, it was determined that a 2%
increase to the salary table would be applied.
CONCURRENCES
City Manager and Finance Director
FISCAL IMPACT

ALTERNATIVES

ATTACHMENTS
Salary table

Agenda Item V-F
Table $39,900

2.5% per step

102%
Step

Grade

A

B

C

D

E

F

G

H

I

J

K

L

M

N

O

P

Q

R

Grade

1

24,836.81

25,457.73

26,094.17

26,746.52

27,415.19

28,100.57

28,803.08

29,523.16

30,261.24

31,017.77

31,793.21

32,588.04

33,402.74

34,237.81

35,093.76

35,971.10

36,870.38

37,792.14

1

2

26,094.17

26,746.52

27,415.19

28,100.57

28,803.08

29,523.16

30,261.24

31,017.77

31,793.21

32,588.04

33,402.74

34,237.81

35,093.76

35,971.10

36,870.38

37,792.14

38,736.94

39,705.37

2

3

27,415.19

28,100.57

28,803.08

29,523.16

30,261.24

31,017.77

31,793.21

32,588.04

33,402.74

34,237.81

35,093.76

35,971.10

36,870.38

37,792.14

38,736.94

39,705.37

40,698.00

41,715.45

3

4

28,803.08

29,523.16

30,261.24

31,017.77

31,793.21

32,588.04

33,402.74

34,237.81

35,093.76

35,971.10

36,870.38

37,792.14

38,736.94

39,705.37

40,698.00

41,715.45

42,758.34

43,827.29

4

5

30,261.24

31,017.77

31,793.21

32,588.04

33,402.74

34,237.81

35,093.76

35,971.10

36,870.38

37,792.14

38,736.94

39,705.37

40,698.00

41,715.45

42,758.34

43,827.29

44,922.98

46,046.05

5

6

31,793.21

32,588.04

33,402.74

34,237.81

35,093.76

35,971.10

36,870.38

37,792.14

38,736.94

39,705.37

40,698.00

41,715.45

42,758.34

43,827.29

44,922.98

46,046.05

47,197.20

48,377.13

6

7

33,402.74

34,237.81

35,093.76

35,971.10

36,870.38

37,792.14

38,736.94

39,705.37

40,698.00

41,715.45

42,758.34

43,827.29

44,922.98

46,046.05

47,197.20

48,377.13

49,586.56

50,826.23

7

8

35,093.76

35,971.10

36,870.38

37,792.14

38,736.94

39,705.37

40,698.00

41,715.45

42,758.34

43,827.29

44,922.98

46,046.05

47,197.20

48,377.13

49,586.56

50,826.23

52,096.88

53,399.30

8

9

36,870.38

37,792.14

38,736.94

39,705.37

40,698.00

41,715.45

42,758.34

43,827.29

44,922.98

46,046.05

47,197.20

48,377.13

49,586.56

50,826.23

52,096.88

53,399.30

54,734.29

56,102.64

9

10

38,736.94

39,705.37

40,698.00

41,715.45

42,758.34

43,827.29

44,922.98

46,046.05

47,197.20

48,377.13

49,586.56

50,826.23

52,096.88

53,399.30

54,734.29

56,102.64

57,505.21

58,942.84

10

11

40,698.00

41,715.45

42,758.34

43,827.29

44,922.98

46,046.05

47,197.20

48,377.13

49,586.56

50,826.23

52,096.88

53,399.30

54,734.29

56,102.64

57,505.21

58,942.84

60,416.41

61,926.82

11

12

42,758.34

43,827.29

44,922.98

46,046.05

47,197.20

48,377.13

49,586.56

50,826.23

52,096.88

53,399.30

54,734.29

56,102.64

57,505.21

58,942.84

60,416.41

61,926.82

63,474.99

65,061.87

12

13

44,922.98

46,046.05

47,197.20

48,377.13

49,586.56

50,826.23

52,096.88

53,399.30

54,734.29

56,102.64

57,505.21

58,942.84

60,416.41

61,926.82

63,474.99

65,061.87

66,688.41

68,355.62

13

14

47,197.20

48,377.13

49,586.56

50,826.23

52,096.88

53,399.30

54,734.29

56,102.64

57,505.21

58,942.84

60,416.41

61,926.82

63,474.99

65,061.87

66,688.41

68,355.62

70,064.51

71,816.13

14

15

49,586.56

50,826.23

52,096.88

53,399.30

54,734.29

56,102.64

57,505.21

58,942.84

60,416.41

61,926.82

63,474.99

65,061.87

66,688.41

68,355.62

70,064.51

71,816.13

73,611.53

75,451.82

15

16

52,096.88

53,399.30

54,734.29

56,102.64

57,505.21

58,942.84

60,416.41

61,926.82

63,474.99

65,061.87

66,688.41

68,355.62

70,064.51

71,816.13

73,611.53

75,451.82

77,338.11

79,271.57

16

17

54,734.29

56,102.64

57,505.21

58,942.84

60,416.41

61,926.82

63,474.99

65,061.87

66,688.41

68,355.62

70,064.51

71,816.13

73,611.53

75,451.82

77,338.11

79,271.57

81,253.35

83,284.69

17

18

57,505.21

58,942.84

60,416.41

61,926.82

63,474.99

65,061.87

66,688.41

68,355.62

70,064.51

71,816.13

73,611.53

75,451.82

77,338.11

79,271.57

81,253.35

83,284.69

85,366.81

87,500.98

18

19

60,416.41

61,926.82

63,474.99

65,061.87

66,688.41

68,355.62

70,064.51

71,816.13

73,611.53

75,451.82

77,338.11

79,271.57

81,253.35

83,284.69

85,366.81

87,500.98

89,688.50

91,930.71

19

20

63,474.99

65,061.87

66,688.41

68,355.62

70,064.51

71,816.13

73,611.53

75,451.82

77,338.11

79,271.57

81,253.35

83,284.69

85,366.81

87,500.98

89,688.50

91,930.71

94,228.98

96,584.70

20

21

70,064.51

71,816.13

73,611.53

75,451.82

77,338.11

79,271.57

81,253.35

83,284.69

85,366.81

87,500.98

89,688.50

91,930.71

94,228.98

96,584.70

98,999.32

101,474.31 104,011.16 106,611.44

21

22

77,338.11

79,271.57

81,253.35

83,284.69

85,366.81

87,500.98

89,688.50

91,930.71

94,228.98

96,584.70

98,999.32

101,474.31 104,011.16 106,611.44 109,276.73 112,008.65 114,808.86 117,679.08

22

23

85,366.81

87,500.98

89,688.50

91,930.71

94,228.98

96,584.70

98,999.32

101,474.31 104,011.16 106,611.44 109,276.73 112,008.65 114,808.86 117,679.08 120,621.06 123,636.59 126,727.50 129,895.69

23

24

94,228.98

96,584.70

98,999.32

101,474.31 104,011.16 106,611.44 109,276.73 112,008.65 114,808.86 117,679.08 120,621.06 123,636.59 126,727.50 129,895.69 133,143.08 136,471.66 139,883.45 143,380.54

24

25

104,011.16 106,611.44 109,276.73 112,008.65 114,808.86 117,679.08 120,621.06 123,636.59 126,727.50 129,895.69 133,143.08 136,471.66 139,883.45 143,380.54 146,965.05 150,639.18 154,405.16 158,265.28

25

26

114,808.86 117,679.08 120,621.06 123,636.59 126,727.50 129,895.69 133,143.08 136,471.66 139,883.45 143,380.54 146,965.05 150,639.18 154,405.16 158,265.28 162,221.92 166,277.46 170,434.40 174,695.26

26

27

143,380.54 146,965.05 150,639.18 154,405.16 158,265.29 162,221.92 166,277.47 170,434.41 174,695.27 179,062.65 183,539.21 188,127.69 192,830.89 197,651.66 202,592.95 207,657.77 212,849.22 218,170.45

27

Agenda Item V-F

Position/Grade Analysis by Grade
City of Holly Springs Personnel Project
DEPT

POSITION

GRADE

CM/1

City Manager

27

CM/2
PD/1

Assistant City Manager
Police Chief

26
26

CD/1
FIN/1

Community Development Director
Finance Director

25
25

CC/1
PD/2

City Clerk and HR Director
Deputy Police Chief

24
24

PD/3

Police Captain

23

CD-BI/1
CC-MST/1
IT/1
PD/4

Chief Building Official
Communications and External Affairs Director
Information Technology and Facilities Manager
Police Lieutenant

22
22
22
22

PD/5

Police Sergeant

21

MC/1
PD/6
PD/7

Court Administrator
Police Corporal
Probation Officer/Corporal

20
20
20

PD/8

Detective

19

PD/10
CD-BI/2

Police Officer
Stormwater Coordinator

184
18

FIN/2
CD/2

Accountant
Planner

173
171

CD-BI/3
PD/9
CD-BI/4
CD-BI/5

Building Inspector
Police Information Technology Technician
Stormwater Inspector
Stormwater Inspector/Equipment Operator

162
16
16
16

1

May be designated Senior Planner and placed at grade 19.
May be designated Senior Building Inspector and placed at grade 17.
3
May be designated Senior Accountant and placed at grade 19.
4
May be designated Senior Police Officer and placed at grade 19.
2

Agenda Item V-F

DEPT

POSITION

GRADE

FIN/3
PD/11
CC/2
CD/3
MC/2

Accounting Specialist
Administrative Coordinator/T.A.C.
Assistant City Clerk/Records Manager
Community Development Coordinator
Senior Court Clerk

14
14
14
14
14

CC/3
IT-BLDG/1
CD/4
MC/3
PD/12
CD-BI/6

Administrative Assistant
Building and Grounds Technician
Community Development Technician
Court Clerk
Evidence and Property Custodian
Permit Technician

12
12
12
12
12
12

IT-BLDG/2

Custodian

7

Agenda Item V-G

ORD-**-2023

AN ORDINANCE TO AMEND PORTIONS OF THE CODE OF THE
CITY OF HOLLY SPRINGS, GEORGIA, AS AMENDED; TO CHAPTER 50 –
PEDDLERS AND SOLICITORS ARTICLE II – SOLICITORS, PEDDLERS
AND ITENERANT MERCHANTS
WHEREAS, the City Council desires to amend Article II of Chapter 50 of the Code of the City
of Holly Springs, Georgia in several respects, with deletions shown by striking through the
portions to be deleted;
NOW THEREFORE, BE IT ORDAINED AND ESTABLISHED by the Mayor and
Council of the City of Holly Springs, Georgia as follows:
SECTION 1. Chapter 50, Article II is hereby amended to make the following changes:
(a) Section 50-34(7) is deleted.
(b) Section 50-36 is deleted.
(c) Section 50-37 is deleted.
(d) Section 50-39 is deleted, and the following is substituted in its place:
Sec. 50-39. - Regulations governing solicitations.
The following regulations shall apply to all solicitors, peddlers, and itinerant merchants
engaged in solicitation activities in the city, regardless of exemption status:
(1)
Solicitation activities shall only be conducted between the hours of 9:30 a.m.
and 6:30 p.m. sunset Eastern Standard Time, and between the hours of 9:30 a.m. and 8:00 p.m.
sunset Eastern Daylight Savings Time.
(2) Solicitation activities shall not be conducted in defiance of any notice exhibited by
a residence or business indicating that solicitors are not welcome or not invited. For purposes
of barring door-to-door sales, any premises which has a sign stating "No Solicitation" or "No
Door-to-Door Sales" or similar language shall suffice to prohibit door-to-door sales on those
premises. In addition to any individual building or location, a residential subdivision, a
residential multiple-unit building, a commercial shopping center, or a multi-tenant commercial
building may post a sign to be applicable to the entire subdivision, shopping center, or
building.
(3)
The police chief or designee shall maintain a list of addresses of residents and
businesses which have notified the city that solicitors are not welcome or not invited to their
residence or business. Solicitation activities shall not be conducted at these residences or
businesses. Any solicitor, peddler or itinerant merchant may obtain a copy of this list upon
reimbursing the city for photocopying expenses.

Page 1 of 2

Agenda Item V-G

ORD-**-2023

(4)
To the extent practical, each solicitor, peddler or itinerant merchant shall
identify the streets and routes which they will follow on each day sales will be conducted. If
changes in routes are made, then such changes must be immediately reported to the police
chief.
(5)
No license holder under this article shall shout, make any outcry, blow a horn,
ring a bell, or use any other sound device, including any loud speaking radio or amplifying
system, upon any of the streets, alleys, parks or other public places of the city or upon any
private premises in the city where sound of sufficient volume is emitted or produced therefrom
capable of being plainly heard upon the streets, avenues, alleys, parks or other public places
for the purpose of attracting attention to any goods, wares or merchandise such certificate
holder proposes to sell.
SECTION 2. If any Section, sub-section, sentence, clause, phrase or any portion of this
Ordinance be declared invalid or unconstitutional by any court of competent jurisdiction or if
the provisions of any part of this Ordinance as applied to any particular situation or set of
circumstances shall be declared invalid or unconstitutional, such invalidity shall not be
construed to affect the portions of this Ordinance not so held to be invalid. It is hereby
declared to be the intent of the City Council to provide for separable and divisible parts and
does hereby adopt any and all parts hereof as may not be held invalid for any reason.
SECTION 3. This Ordinance shall take effect upon its adoption at two regular consecutive
meetings as provided by state law.
SO ORDAINED this _______ day of November, 2023.
CITY OF HOLLY SPRINGS

Steven W. Miller, Mayor
Attest:
Karen Norred, City Clerk
(Seal)

Page 2 of 2

Agenda Item V-G

Sec. 50-34. - Application for solicitor's license.
Application for a solicitor's license shall be made to the police chief, or designee, on an application
provided by the city which shall contain the following information:
(1) The solicitor's name, address and telephone number. If the solicitor is a chapter or other affiliate
of an organization having its principal office outside the city, the name and address of the parent
organization;
(2) The name and address of the person or persons who will be in charge of conducting the
solicitation activities;
(3) The name, address and telephone number of each individual engaging in door-to-door solicitation
and other solicitation activities on behalf of the solicitor;
(4)

An outline of the method or methods to be used in conducting the solicitation activities;

(5)

The period within which such soliciting activity shall be conducted, including the proposed dates
and times for such solicitation activities; and

(6)

A brief description of the nature, character and quality of the goods or merchandise to be offered
for sale, if any.

(7)

Whether or not the person having the management or supervision of the solicitation activities
has been convicted of a crime, misdemeanor or the violation of any municipal ordinance, the
nature of such offense, and the punishment assessed therefore.

Sec. 50-36. - Bond requirement.
All solicitors, peddlers, and itinerant merchants, not exempted by section 50-33, shall furnish to the
city a cash bond in the amount of $500.00 in conjunction with the licensing application and prior to the
issuance of the license. The cash bond shall be refunded to the licensee not later than 30 days after the
expiration of the license provided that no claims against the solicitor, peddler, or itinerant merchant have
been filed prior to the date of such refund.

Sec. 50-37. - Damages.
Any person aggrieved or damaged by the action of a solicitor, peddler, or itinerant merchant shall
have a right of action on the bond for recovery of money deposited or damages or both.

Sec. 50-39. - Regulations governing solicitations.
The following regulations shall apply to all solicitors, peddlers, and itinerant merchants engaged in
solicitation activities in the city, regardless of exemption status:
(1) Solicitation activities shall only be conducted between the hours of 9:30 a.m. and 6:30 p.m. sunset
Eastern Standard Time, and between the hours of 9:30 a.m. and 8:00 p.m. sunset Eastern
Daylight Savings Time.
(2) Solicitation activities shall not be conducted in defiance of any notice exhibited by a residence or
business indicating that solicitors are not welcome or not invited. For purposes of barring doorto-door sales, any premises which has a sign stating "No Solicitation" or "No Door-to-Door Sales"
or similar language shall suffice to prohibit door-to-door sales on those premises. In addition to
any individual building or location, a residential subdivision, a residential multiple-unit building, a
commercial shopping center, or a multi-tenant commercial building may post a sign to be
applicable to the entire subdivision, shopping center, or building.

Agenda Item V-G

(3) In addition, The police chief or designee shall maintain a list of addresses of residents and
businesses which have notified the city that solicitors are not welcome or not invited to their
residence or business. Solicitation activities shall not be conducted at these residences or
businesses. Any solicitor, peddler or itinerant merchant may obtain a copy of this list upon
reimbursing the city for photocopying expenses.
(4) To the extent practical, each solicitor, peddler or itinerant merchant shall identify the streets and
routes which they will follow on each day sales will be conducted. If changes in routes are made,
then such changes must be immediately reported to the police chief.
(5) No license holder under this article shall shout, make any outcry, blow a horn, ring a bell, or use
any other sound device, including any loud speaking radio or amplifying system, upon any of the
streets, alleys, parks or other public places of the city or upon any private premises in the city
where sound of sufficient volume is emitted or produced therefrom capable of being plainly heard
upon the streets, avenues, alleys, parks or other public places for the purpose of attracting
attention to any goods, wares or merchandise such certificate holder proposes to sell.

Agenda Item V-H

COUNCIL AGENDA REPORT
FROM:

Karen Norred

SUBJECT:

Andrews Technology Master Customer Agreement and UGK Time & Attendance
Project Statement of Work

DATE:

November 2, 2023

COUNCIL MEETING DATE:

November 6, 2023

RECOMMENDATION
Consider approving the Andrews Technology Master Customer Agreement and the Statement of Work
for the migration of the timekeeping system to the UKG Ready Web-Based Time & Attendance
Software.
REPORT-IN-BRIEF
Last year, UKG acquired the Novatime system. Over the next three years, Andrews Technology will
migrate all Novatime clients to the UKG Ready system. Andrews Technology announced a promotion to
provide a 50% discount for the software implementation. Andrews Technology will honor the Software
license rate and Annual Maintenance rate. The migration will require a UKG time clock to replace the
Novatime clocks.
CONCURRENCES
City Manager and Finance Director
FISCAL IMPACT
The total due upon approval is $3,890, which consists of the implementation fee, 1 Synergy time clock,
and the programming fee for that time clock. The term would begin on January 1, 2024, and expire on
December 31, 2028.
ALTERNATIVES

ATTACHMENTS
Andrews Technology Master Customer Agreement and the Statement of Work.

Agenda Item V-H

Andrews Technology HMS, Inc.
1213 Culbreth Drive
Wilmington, NC 28405
[email protected]
(800) 319-8096 Fax:(516) 674-8119

VENDOR HOSTED ORDER FORM
Invoice To:
Ship To:
Account
Executive:
Qty
75
75
30
1
1
1
1
1
1
1
1
75
1
1
1
75
1

City of Holly Springs
TBD

Hosted By:
Terms:

Jamie Blundell

Vendor
5 Year Term
$3,890 Due Upon Execution
Software License & Maintenance Billed Annually
Service Dates 1/1/24 - 12/31/28
Item
Monthly

Description
UKG Web-Based Time & Attendance System
UKG Web-Based Time & Attendance Software
Employee Web Services (PC Entry, Mobile Applications)
Supervisor Module: Approval/Reporting/Review/Modification
Edmunds Payroll Interface (Over 400 Guaranteed Interfaces)
Electronic In-Out Board
Labor Tracking (Activity Based Reporting - 8 Levels)
Standard Supply & Demand Scheduling Module
Accrual Module (Includes Sick, Vacation, Personal, etc.)
Borrowing Manager
Archive Module
Leave of Absence Module (FMLA Case Tracking)
Single Sign On
Advanced Scheduling Module (up to 200)
Automatic Report Generator (Up to 5 Gig/month)
Document Storage (Up to 5 Gig/month of Upload/Download and Storage)
Facial Recognition/Thermal Reading Module
iPad Station Fee (Client must provide iPads)

$4.20
Included
$5.00
Included
Included
Included
Included
Included
Included
Included
Included
$0.50
$700
$50
$50
$1.50
$50

Monthly Total

1
EA
EA

12 Month Vendor Hosting Total
Synel Synergy HID Proximity Terminal
InTouch DX Biometric Terminal
UKG Thermal Reader
Implementation
UKG Migration Promotion: Software Implementation Discount
Hardware Programming

$5,580/yr
$2,095
$2,795
$695

Annual Software & Hardware Maintenance
Sales Tax

$1682/yr

50%

12 Month System Total
One Time Implementation Fees
Initial Planning Session
Rules Questionnaire Assistance
Install UKG Web-Based Software
Install Payroll Rules and Employee File
Unlimited Administrative/Supervisor Training
System Test/Go Live

$465.00
Paid through
1/1/24
$2,095
Optional
Optional
$3,000
-$1,500
$295
Paid through
1/1/24
TBD
$3,890

Included
Included
Included
Included
Included
Included
Total One Time Fees $

$315.00
Included
$150.00
Included
Included
Included
Included
Included
Included
Included
Included
Optional
Optional
Optional
Optional
Optional
Optional

3,000

Customer Authorization

Title

Date

Andrews Technology HMS, Inc.

Title

Date

Agenda Item V-H

ANDREWS TECHNOLOGY
UKG TIME & ATTENDANCE PROJECT
Statement of Work
Prepared for City of Holly Springs
August 21, 2023
Overall Statement of Responsibility……………………………………………………………………………..1
Master Agreement……………………………………………………………………………………………………..2
Statement of Work
- Deliverables…………………………………………………………………………………………………………….7
- Vendor Installation Responsibilities..............................................................................7
-Customer Installation Responsibilities…………………………………………………………………………8
- Professional Services Overview………………………………………………………………………………….9
- Software Training Overview………………………………………………………………………………….…11
- Phase _______ Sign-off………………………………………………………………………………….………12
Exhibit A - Order Form………………………………………………..……………………….……See Attached
Exhibit B – Maintenance Agreement………………….……………………………………………..………. 13

Andrews Technology - Overall Statement of Responsibility
Andrews Technology has complete responsibility for the following:
x
x
x
x
x
x
x
x
x
x
x
x

Delivery of System as described on the Andrews Technology UKG Order Form
Installation of UKG Web Based Software on UKG Servers
Configuration of Software
Rules Questionnaire Assistance
Employee File Creation Assistance
Installation of Rules and Employee File
Installation of EDMUNDS Interface
Unlimited Training of all Administrators and Supervisors
o Training is central site or via web
System Testing (Adjustments as Required)
Support During Go Live Period(s)
Unparalleled Customer Satisfaction During all of the Above
Ongoing System Maintenance (see “Maintenance Agreement – Exhibit B”)
o Includes all software licenses and time clocks shown on the Andrews
Technology Purchase Order Form –(See Exhibit A).

Page 1 of 14

Agenda Item V-H

Andrews Technology
Master Customer Agreement
This Master Customer Agreement (called the “Agreement”) and its applicable Transaction
Documents along with the above Description of Responsibilities and Exhibits are the
complete Agreement regarding the products and services provided by Andrews Technology
to the City of Holly Springs.
Definitions
Transaction Document is any document including, but not limited to the: “Master
Customer Agreement”; “Statement of Work”; “Project Plan”; “Payment Schedule” and
“Maintenance Agreement” that requires execution to be effective.
Change Order is a document completed by both of us that authorizes a change to a
Transaction Document or Statement of Work.
Discovery is a process performed to define a Statement of Work.
Deliverable is any item, specified in a Transaction Document or Statement of Work, which
we provide (Software, Hardware, Documentation, Training, Reports or Materials, Etc.).
Materials are work products such as programs, program listings, programming tools,
documentation, reports, and drawings. The term “Materials” does not include Program
Products, but does include modifications of a Program Product.
Product is a machine, its features, elements, cables, or accessories, or any combination
thereof or a program product. The term “Product” includes the documentation required to
install, support, use, and maintain the product.
Program Product is a commercially available software product and the documentation
required to install, support, use, and maintain it. City of Holly Springs is the licensee
(Andrews Technology is not the licensee.).
Services are technical work that we perform to complete a Statement of Work or the
delivery of customer offerings. Deliverables may result from such work.
Statement of Work is a detailed list of tasks to be performed during the implementation
of a project.
Changes to the Master Agreement, Project Plan or Statement of Work: Any
modification of the above including, but not limited to, additional project phases, changes
in system design or timeline, after execution below, will be considered a change in the
agreement. Any such change may only be modified by a Change Order, which both of us
must sign prior to performed services. Any such changes may affect the estimated
schedule, payments, and other terms.
Our Relationship
Mutual Responsibilities: Each of us agrees that under this Agreement:
Page 2 of 14

Agenda Item V-H

x
x
x

All information exchanged is non-confidential. If either of us requires the
exchange of confidential information, it will be done under a signed NonDisclosure Agreement;
Each will allow the other reasonable opportunity to comply before it claims that
the other has not met its obligations;
Neither of us will bring a legal action against the other more than two years
after the cause of action arose.

Your other responsibilities: You agree to do the following:
x

To not assign or otherwise transfer, this Agreement, without our prior written
consent;
x To provide us with sufficient, free and safe access to your facilities for us to
fulfill our obligations; and
To not disclose the terms of this Agreement without our prior written consent.
License Terms
Customer agrees to comply, in all material respects, with the following terms and
conditions:
1.

to operate and process the Software and use the Service for
its own internal business purposes only, without
the right
to further sublicense;

2.

not to decompile, disassemble or reverse engineer the
Software;

3.

that the license to use the Software and the Service is limited
based upon authorized Usage;

4.

not permit use of the Software or the Service (including
timesharing or networking use) by any third party;

5.

not remove the Equipment from the place of original
installation without the Company’s prior written consent nor
sell or encumber the Equipment;

6.

to grant permission to combine Customer’s business data
with that of other customers in a manner that does not
identify the Customer or any individual in order to evaluate
and improve the services offered to customers;

7.

that the sublicense agreement inures to the benefit of the
licensors of software and other applications, and that such
licensors may directly enforce the terms of the sublicense
agreement in order to protect their interests in the Software
and the Service.

8.

to take all reasonable steps to ensure that no unauthorized
persons have access to the Service, and to ensure that
no
persons authorized to have such access shall take any action
that would be in violation of this
Agreement;
Page 3 of 14

Agenda Item V-H

9.

to ensure that the Customer has the right to publish and
disclose the data and other content Customer includes
in
the Service, and that the Content will not (i) infringe or
violate any third-party right, including (but not
limited
to) intellectual property, privacy, or publicity rights; (ii) be
abusive, profane, or offensive to a reasonable person; or
(iii) be hateful or threatening;

10.

that Customer shall not (i) use, or allow the use of, the
Service or the Content in contravention of any federal, state,
local, foreign or other applicable law, or rules or regulations
of regulatory or administrative organizations; (ii) introduce
into the Service any virus or other code or routine intended to
disrupt or damage the Service, or alter, damage, delete,
retrieve, or record information about the Service or its users;
(iii) excessively overload the systems used to provide the
Service; (iv) perform any security integrity review,
penetration test, load test, denial of service simulation or
vulnerability scan (including without limitation the use any
tool designed to automatically emulate the actions of a
human user in connection with such testing); or (v) otherwise
act in a fraudulent, malicious or negligent manner when using
the Service;

11.

to comply with the minimum security requirements for using
the Service as reasonably determined by Company;

12.

that when using and applying the information generated by
the Services, Customer is responsible for ensuring that
Customer complies with the applicable requirements of
federal and state law; that if Customer is using any payroll
service hereunder: (i) Customer is solely responsible for the
content and accuracy of all reports and documents prepared
in whole or in part by using such Service, (ii) using such
Service does not release Customer of any professional
obligation concerning the preparation and review of such
reports and documents, (iii) Customer does not rely upon the
Service provider or its third party licensor(s) for any advice or
guidance regarding compliance with federal and state laws or
the appropriate tax treatment of items reflected on such
reports or documents, and (iv) Customer will review any
calculations made by using such Service to satisfy itself that
those calculations are correct.

13.

that Customer will acknowledge and agree that no person nor
entity not a party to this Agreement will be a third party
beneficiary of any provision of this Agreement and, by way of
further clarification, none of its employees or other personnel
is an intended beneficiary with respect to the payroll or other
services provided in connection with the Service or Software;
and
Page 4 of 14

Agenda Item V-H

14.

that Customer will acknowledge and agree that use of the Service includes the
ability to enter into agreements and/or to make transactions electronically. As such,
the following provision will be included in Partner’s agreement with the Customer:
“Use of the Service includes the ability to enter into agreements and/or to make
transactions electronically. CUSTOMER ACKNOWLEDGES THAT WHEN IT
INDICATES ACCEPTANCE OF AN AGREEMENT AND/OR TRANSACTION
ELECTRONICALLY, THAT ACCEPTANCE WILL CONSTITUTE ITS LEGAL AGREEMENT
AND INTENT TO BE BOUND BY AND TO PAY FOR SUCH AGREEMENTS AND
TRANSACTIONS. THIS ACKNOWLEDGEMENT THAT CUSTOMER INTENDS TO BE
BOUND BY SUCH ELECTRONIC ACCEPTANCE APPLIES TO ALL AGREEMENTS AND
TRANSACTIONS CUSTOMER ENTERS INTO THROUGH THE SERVICE, SUCH AS
ORDERS, CONTRACTS, STATEMENTS OF WORK, AND NOTICES OF
CANCELLATION.

Personnel
Each of us will authorize a person to represent us in all matters concerning this Agreement.
These representatives will be available throughout the term of this Agreement. Each of us
will 1) address all notices to the other’s representative and 2) promptly notify the other in
writing if this person is replaced.
You agree to not hire or attempt to hire any Andrews Technology employee on either a
temporary or permanent basis, either directly or through a third party, without the express
written consent of Andrews Technology.
Ownership and Proprietary Rights
Notwithstanding anything to the contrary stated herein, no transfer is made to Customer of
any ownership to or proprietary rights in the Licensed Products, software programs,
software interfaces and Documentation, and all copies of the Licensed Products, software
programs, software interfaces and Documentation, including modifications by Andrews
Technology contained in customized versions and related software. Customer shall NOT
have any right to copy any Licensed Products, software programs, software interfaces and
Documentation for use, sale, sublicensing, distribution or any other purpose.
Compliance with Laws
You agree to comply, and assist us in complying, with all applicable 1) Federal, State, and
local laws and regulations and 2) building codes, ordinances, and standards.
Prices, Payment, and Taxes
You will pay to Andrews Technology the price reflected in City of Holly Springs Response
Form. Payment is due on the dates agreed. Annual Maintenance after year one will be
billed directly from Andrews Technology to the City of Holly Springs.
Charges for services outside of the scope of the Customer Master Agreement; Project Plan
and Statement of Work are billed at a rate of $225/hour including travel. Our payment
terms are Net 30.
You agree to pay all transportation charges as required by the project and mutually agreed
upon for the shipment of Equipment and Program Products (if applicable) to the location
you specify.
Occasionally a manufacturer will charge us “rework” charges if a configuration is changed
after a certain point in the manufacturing cycle. We will make every effort to avoid rework
Page 5 of 14

Agenda Item V-H

charges on your behalf. If rework charges are incurred due to configuration changes
requested by you, these charges will be passed on to you. You will be notified in advance
of such charges.
Confidentiality
Andrews Technology will maintain the confidentiality of any information received
throughout this project. This includes any confidential employee information. Upon
termination Andrews Technology will return any confidential information at the request of
the Customer. Customer has the responsibility of extracting any data from the system prior
to the termination date. After the termination date access to the database will no longer be
granted.
Termination
We may terminate this agreement or associated document for non-payment upon
providing thirty days written notice. Otherwise, a Statement of Work terminates when our
obligations under it are met.
You may terminate this Agreement effective upon the completion of the Statement of
Work.
Customer may terminate the agreement if it does not appropriate funding to continue the
use of UKG, or related services. To so terminate, Customer most give Andrews Technology
written notice of the non-appropriation at least 30 days before the next annual billing
following the non-appropriation. Customer may also terminate for cause. Andrews
Technology will be provided a 30 day cure period to resolve any identified issues to prevent
the termination.
Any terms of this Agreement, which by their nature extend beyond its termination, remain
in effect until fulfilled, and apply to respective successors and assignees.
Electronic Communications
Each of us may communicate with the other by electronic means. Each of us agrees that
email and respective attachments when accepted by return email are binding.
Governing Law
The laws of the State of Georgia govern this Agreement. Any legal action brought under
this agreement shall be brought only in the State of Georgia.
Agreed to: City of Holly Springs

Agreed to: Andrews Technology

By:
Authorized signature

By:
Authorized signature

Name (type or print):

_____Jamie Blundell_______________
Name (type or print):

______________________________
Title

President______________
Title

Date:
City of Holly Springs

Date:
Page 6 of 14

Andrews Technology

Agenda Item V-H

STATEMENT OF WORK
ANDREWS TECHNOLOGY – DELIVERABLES
As per the electronically attached “Order Form – Exhibit A”, Andrews Technology has
the following responsibilities throughout the three phased Project Plan as described above:
Software Phase
x Delivery of Software as described on Andrews Technology Purchase Order Form
x Installation of UKG Web Based Software on UKG Servers
x Configuration of Software
x Rules Questionnaire Assistance
x Employee File Creation Assistance
x Installation of Rules and Employee File
x Installation of EDMUNDS Interface
x Unlimited Training of all Administrators and Supervisors Associated with Phase I
o Training is central site or via web
x System Testing (Adjustments as Required)
x Support During Go Live Period
x Unparalleled Customer Service During all of the Above
Hardware Phase – (HID Proximity)
x Delivery of Wall Mounted Hardware
x Installation of Hardware
x Unlimited Training of all Administrators and Supervisors Associated with Phase II
o Training is central site or via web
x System Testing (Adjustments as Required)
x Support During Go Live Period
x Unparalleled Customer Service During all of the Above
Go Live Phase
x Unlimited Training of all Administrators and Supervisors Associated with Phase III
o Training is central site or via web
x System Testing (Adjustments as Required)
x Support During Go Live Period
x Unparalleled Customer Service During all of the Above
Ongoing System Maintenance (see “Maintenance Agreement – Exhibit B”)
o Includes all hardware and software listed on Andrews Technology Purchase
Order Form(s)

Page 7 of 14

Agenda Item V-H

Other Andrews Technology Installation Responsibilities
To ensure an optimally performing UKG System, Andrews Technology will perform the
following:
x

Provide a person who will function as the Project Manager, responsible for securing
and scheduling resources for City of Holly Springs.

x

Verify that all hardware and technology readiness checks have been completed.

x

If necessary, recommend a Network Readiness and Performance Assessment to
ascertain what improvements are required to provide sufficient response time.

x

Understand any other applications that will reside on the database server, and
discuss any performance implications.

x

Advise the customer of any conditions, which, in the opinion of Andrews
Technology, will reduce the performance of the UKG System.

x

Provide server configuration assistance as requested.
Customer Installation Responsibilities

x

Schedule personnel for appropriate Andrews Technology training classes to be held
at a central customer site or via the web.

x

Unless otherwise specified on the order form, Customer is responsible for any
ethernet cabling/jacks, phone lines, power and surge suppression at the terminal
locations, unless otherwise noted.

x

Provide a Customer Project Manager whose responsibilities include but are not
limited to:
o
o

Participate in periodic meetings and status conference calls.
Review and approve all Project Plan Phases.

x

Andrews Technology will need a completed pay rules questionnaire addressing
specific pay policies, basic work rules and overtime limits. Andrews Technology
must receive the completed document within three (3) weeks of scheduled
installation date. The pay rules survey establishes the baseline rules used to
initialize the UKG system. During the Implementation Phase you will have an
opportunity to test your baseline rules.

x

Provide Andrews Technology with payroll contact information for interfacing to the
payroll system, if applicable.

x

Work with your Andrews Technology project leader to verify communications to all
terminals.
Page 8 of 14

Agenda Item V-H

x

Provide Andrews Technology access to the appropriate resources during all phases.

x

Provide appropriate resources to test the UKG System to the System Specification.

x

Sign-off that the Software Phase Responsibilities have been completed.

x

Sign-off that the Hardware Phase Responsibilities have been completed. (If
Applicable)

x

Sign-off that the Go Live Phase Responsibilities have been completed.

Professional Services Overview

Payroll Rules Questionnaire:
The purpose of this document is to assist your payroll staff in defining the rules and
regulations that govern your labor cost management requirements. This survey is also
used as a guideline for Andrews Technology to custom configure your UKG system. Your
staff members responsible for payroll and work regulations should complete this. Your
Andrews Technology Representative will guide you through this survey and Andrews
Technology technical staff members will answer any questions that you may have.
Employee File Creation:
City of Holly Springs is responsible for the creation of an employee import file. The content
of which will be discussed with your assigned Andrews Technology project leader.
Software Configuration and Programming
Once your Payroll Rules Questionnaire and Employee File are created, your UKG software
will be configured to meet your specifications. During Phase I, test data will be entered
and test reports will be generated and validated. This will be a thorough process.
Modifications will be made as required.
Ethernet Cable/Phone Line Installation (Not Applicable)
City of Holly Springs is responsible for the installation of all Ethernet cable and jacks and
phone lines/jacks. Andrews Technology can assist you by providing information regarding
the correct type of communications cable and proven installation techniques to insure error
free transfer of punch data from the terminal to your UKG software. If POE is an identified
requirement, Ethernet Jacks would not be necessary and Andrews Technology would
design and implementation work accordingly.
Software Installation:
Communications will be tested between the server and terminal(s) after the customer
installs the hardware.

Page 9 of 14

Agenda Item V-H

Software Training:
The next aspect of the Implementation Phase of the project is the training of the key users
and supervisors. Arrangements should be made to allow for uninterrupted training. This
ensures that the quality of the training received is the highest possible. All training will be
central site (at the customer’s main office or via the web). City of Holly Springs is
responsible for notifying all attendees of their assigned class schedule. All software
training for key users and supervisors is unlimited in availability. (See below for more
information)
Hardware Trainer: Andrews Technology upon completion of software installation will
train the customer’s Installer as to how to install and program selected terminals. (Not
Applicable)
Implementation Testing and Adjustments:
Once the hardware and software is installed, programming and configuration of the system
will be tested and adjustments may be made. Any changes that need to be made which
vary from the pay rules survey will be identified as a change order item and may be billed
on a time and materials basis. It is highly recommended that City of Holly Springs run a
parallel test for one (1) to two (2) pay periods. This gives the UKG key users and
supervisors time to familiarize themselves with the operation of the new software, as well
as, develop new ways for management information review.
Interface Installation and Training:
The EDMUNDS Payroll interface should be reviewed by the project leaders from both teams
to determine if any modifications are required. The EDMUNDS Payroll interface will be
tested and is 100% guaranteed to work in accordance with the customer’s application
specifications.

Page 10 of 14

Agenda Item V-H

Software Training Overview
Key User Training
Suggested Attendees: Payroll Manager, HR Manager, Supervisor/Administrative
Assistant
Course Description – Initial Training For Key Users
This session will last for approximately six hours at your facility after the installation of
the software. The class is intended to provide participants with an understanding of
how to maintain employee records and schedules, setup supervisor’s privileges and
accounts, edit timesheets and process reports. This course also provides key users
with an understanding of pay period operations that are necessary for keeping track of
and managing employee time and labor data, as well as accessing and interpreting pay
period based reports.
Course Description – Follow-up Training for Key Users
Following the initial training session and system installation, Andrews Technology
support personnel will return for a second training session at your facility. This session
will be for the previously trained employees and will last from two to four (2 to 4)
hours. It will be a review of the first class; and an opportunity to answer any questions
that have come up since the first training session. Additional classes are available at no
additional charge.
Supervisor Training
Suggested Attendees: Supervisors and Supervisor Assistants
Course Description- Initial Supervisor Training
This course provides participants with an understanding of the daily operations that are
necessary for keeping track of and managing employee time and labor data. This
includes providing information needed to build and maintain individual and group
schedules. Procedures will be covered for the standard client and the Supervisor and
Employee Web Services. This training is available at the customer’s central site or via
the web. Class size should not exceed 12 students per class (maximum 2 hours per
class). Supervisors are expected to train their employees on the use of Employee Web
Services (if appropriate). Andrews Technology will train supervisors as to how to train
their employees how to use biometric terminals. Andrews Technology has full
responsibility for training employees on the use of all data collection technology
(EWS/Swipe/Biometric).
Course Description – Follow-up Training for Supervisors
Following the initial training session and system installation, Andrews Technology
support personnel will return for a second training session at your facility. This session
will be a refresher for previously trained employees, and an introduction for supervisors
not yet trained. The class will last from two to four hours. It will be a review of the
first class; and an opportunity to answer any questions that have come up since the
first training session. Additional classes are available at no charge. Our quote includes
24/7/365 support and unlimited onsite and webex training/support.
Page 11 of 14

Agenda Item V-H

Statement Of Work Phase Completion Sign-Off
When a Phase is complete, a meeting of both implementation teams is held. At this meeting, the system is
signed off as being complete for all areas of responsibility as addressed in the Statement of Work.

Software Phase Sign-Off

Agreed to: City of Holly Springs

Agreed to: Andrews Technology

By:
Authorized signature

By:
Authorized signature

Name (type or print):

_____Jamie Blundell_______________
Name (type or print):

______________________________
Title

President______________
Title

Date:
City of Holly Springs

Date:
Andrews Technology

Hardware Phase Sign-Off
Agreed to: City of Holly Springs

Agreed to: Andrews Technology

By:
Authorized signature

By:
Authorized signature

Name (type or print):

_____Jamie Blundell_____
Name (type or print):

______________________________
Title

President______________
Title

Date:

Date:

Go Live Phase Sign-Off
Agreed to: City of Holly Springs

Agreed to: Andrews Technology

By:
Authorized signature

By:
Authorized signature

Name (type or print):

____Jamie Blundell_______
Name (type or print):

______________________________
Title

President______________
Title

City of Holly Springs

Date:
City of Holly Springs

Andrews Technology

Date:
Andrews Technology
Page 12 of 14

Agenda Item V-H

Exhibit B - Maintenance Agreement
Execution below entitles City of Holly Springs (the “Customer”) to full maintenance
coverage provided by Andrews Technology (“Vendor”) for the attached time and
attendance system for five years from the date of execution below. This agreement is
renewed automatically every five years unless advised by the Customer in writing no less
than thirty days prior to the five year anniversary of the date of execution of this
agreement.
Maintenance coverage is all inclusive and is described in more detail below:
x

x
x
x
x
x
x

On-Site Maintenance includes the following features:
o All technicians are dispatched locally
o Service is available 24 hours-a-day; seven days-a-week.
o Customer’s assigned technical team can be reached directly by cell phone
24/7.
o Toll-Free support is available as a back-up to direct contact with assigned
technical team.
o On-site support is available.
o Machine replacement is next day provided call received prior to 2:00pm.
o Parts replacement is next day provided call is received prior to 2:00pm as
mentioned above.
o Customer is responsible for annually completing brief “Customer Satisfaction
Survey” to determine assigned technician’s performance regarding above
standards.
Hardware depot maintenance. Vendor will overnight the customer a replacement
device. The Customer is responsible for sending the failing device back to the
Vendor.
Labor
Hardware upgrades
Software upgrades
Toll-free online support
On-line support

If the customer elects not to execute this document, and therefore be covered on a time
and materials basis, the customer is responsible for all machine and parts replacements.
The Vendor’s hourly rate for service, including travel, is $225 per hour (two hour
minimum). Hardware and software upgrades are chargeable to the Customer when not
covered under maintenance contract.
Maintenance Terms
WARRANTEE: Vendor warrants the listed products to be free from defects in material and
workmanship, and perform in material respects in accordance with the system
specifications (or equivalent) document under normal use for the Warranty Period of 90
days. The term of this agreement will begin after the expiration of the warranty, run for a
term of five years from such date, and continue for subsequent five-year terms thereafter
until terminated. After the first 5 year term, maintenance will be billed at the applicable
rate at that time.
Page 13 of 14

Agenda Item V-H

MAINTENANCE COVERAGE: Five years of software and equipment support for the products
listed above will be provided by Vendor to maintain proper functioning of the entire system
and the replacement of malfunctioning devices. This signed agreement provides unlimited
remote telephone and/or internet support, covering any questions with the configuration or
operation of the system. Software updates or patches of the installed version will be
provided on a need, or request, basis at no additional charge.
SUPPORT TERMS: Support is available twenty-four hours a day; seven days a week except
holidays. Without a support contract, service will be billed at the prevailing hourly rate. In
this instance, there will be a two hour minimum per phone call for support.
PRICE INCREASES: The annual maintenance charges will not exceed the consumer price
index in place at the time of the announced increase. Historically 3% annually.
LIMITS OF LIABILITY: Failure due to customer alteration of equipment with which the
above products are connected, moving or altering of the software or equipment, and/or
any problems caused by such actions are not covered under this agreement and are
subject to billing at the prevailing hourly rate. This agreement does not cover accidents,
misuse, theft, power failure/surge, lightning or storm, or other casualties. The
unserviceability of the products will be solely determined by the Vendor. This agreement is
not valid until properly signed by the Customer’s authorized agent and the Vendor, and
may not be amended unless approved by both parties, in writing, and signed by a duly
authorized officer of both parties. This agreement may be canceled by either party upon
30 days written notice. Terms are net, paid yearly in advance and renewed each year at
the prevailing rates. Additional equipment, or software, may be added by the customer
providing written notification. In no situation, will the Vendor, or its employees, be held
responsible for any loss incurred pertaining to the use, misuse, or failure of the abovementioned products and or services.
Agreed to: City of Holly Springs

Agreed to: Andrews Technology

By:
Authorized signature

By:
Authorized signature

Name (type or print):

_____Jamie Blundell______
Name (type or print):

______________________________
Title

President______________
Title

Date:
City of Holly Springs

Date:

Page 14 of 14

Andrews Technology

Agenda Item V-H

Agenda Item V-I & V-J

COUNCIL AGENDA REPORT

FROM:

Nancy Moon

CC:

City Clerk
Public Information

SUBJECT:

Release of Edgewater Phase 4A Maintenance Bond
Release of Turner Village Performance and Maintenance Escrow Agreements, Stormwater
Maintenance Cash Guarantee Agreement
Release of Spring Meadows Phase 2A Maintenance Bond
Acceptance of Roads—Edgewater Phase 4A, Spring Meadows Phase 2A, Turner Village

DATE:

October 31, 2023

COUNCIL MEETING DATE:

November 6, 2023

RECOMMENDATION

STAFF ANALYSIS
The following bonds/agreements have been requested for release:
Subdivision
Edgewater Phase 4A
Spring Meadows Phase 2A
Turner Village
Turner Village
Turner Village

Bond/Agreement Type
Maintenance
Maintenance
Performance
Maintenance
Maintenance (Stormwater)

Number
1001019805
SU1168536
N/A
N/A
N/A

Amount
$113,505.55
$36.970.55
$81,941.00
$139,765.00
$7,645.00

In addition, the following roads are requested for acceptance:
Subdivision
Edgewater Phase 4A
Edgewater Phase 4A
Spring Meadows Phase 2A
Spring Meadows Phase 2A
Turner Village
Turner Village
Turner Village

Road
Fieldbrook Crossing
Stoneview Drive
Ellenton Place
Treeline Trail
Ruths Drive
Ruths Boulevard
Turner Lane

The City Engineer has inspected these developments and approved the release.
CONCURRENCES
City Engineer/Building Official
FISCAL IMPACT
N/A
ALTERNATIVES
Denial
ATTACHMENTS
Final Plats for Road Acceptance

Linear
Feet
1214
833
844
272
683
295
984

Agenda Item V-I & V-J

Agenda Item V-I & V-J

Agenda Item V-I & V-J

Agenda Item V-I & V-J

Agenda Item V-K

COUNCIL AGENDA REPORT
FROM:

Ron Carter

CC:

City Clerk
Public Information

SUBJECT:

New Public Works Facility HVAC Quotes

DATE: 10/24/2023

COUNCIL MEETING DATE: 11/6/2023

RECOMMENDATION
Award job to lowest quote from Comfort Zone Heating & CoRling for $12,456.00.
REPORT-IN-BRIEF
Quotes were obtained from three HVAC contractors, Comfort Zone Heating & Cooling, Brody HVAC, and
Rogers Mechanical Contractors. All with the same equipment and installation services.
The amount of each quote was:
Comfort Zone Heating & Cooling - $12,456.00
Brody HVAC - $16,050.00
Rogers Mechanical Contractors - $20,770.00
DISCUSSION
None
CONCURRENCES
Finance and Administration
FISCAL IMPACT
$12,456.00
ALTERNATIVES
Status quo
ATTACHMENTS
Quotes

Agenda Item V-K

Proposal
Date: October 16, 2023
Proposal #:
Revision:
Prepared by: TH
Referral:
Valid until:
Submitted To:
Street:
City, State, Zip:
Phone:
Email:

Job

n
riptio
Desc

City of Holly Springs
3237 Holly Springs Parkway
Holly Springs, Ga 30115
770.345.5536
[email protected]

Installation of 2 new hanging heaters and 1 new ductless system

Description

Qty
2

Job Name: Public Works Facility HVAC
Job Location: 956 Univeter Road
Contact: Ron Carter
Phone: 770.345.5536
Email: [email protected]

Amount
6,598.00

Installation of Reznor 200k BTU gas-fired 82% Power Vented Heaters MFG#UDX200 (1 year warranty on parts)
Includes running new flu thru roof. Penetration to be sealed by others

1

5,858.00

Installation of 12,000 BTU Daikin Wall Mount Ductless Unit (5 year warranty on parts)
Including New line set, and drain line (electrical to be done by others)
Run new Bath Vent ducting
Install new Thru wall vent (electrical to be done by others)
Provide Permit for Job
Meet or exceed all mechanical codes with the installation of the equipment
Start system up and test operation

***1 Year Labor Warranty***
*Failure of equipment or parts due to lack of maintenance, Failure to timely change air filters, Condensation drain system cleaning,
Condenser coil washings, etc. are not covered by warranty & may void the labor warranty at the discretion of Seller.

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WF

Sell Price:
Energy Tax Credit:
GA Power Rebate:
AGL Rebate:
Other Rebates & Credits:
TOTAL COST:

THANK YOU FOR THE OPPORTUNITY TO QUOTE YOUR HVAC PROJECT!

If you have any questions concerning this proposal, contact Travis Hoffmeier
at (770-855-3580) or email: [email protected]
ZϬϯ

$12,456.00
$0.00
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$0.00
$12,456.00

Agenda Item V-K

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10/20/23, 12:49 PM

Agenda Item V-K

Print : Quotebuilder : ServiceTrade

From

Rogers Mechanical
Contractors LLC
220 Turner Boulevard
Ball Ground GA 30107
844-844-1336
http://rmciga.com

Quote No.
Type
Prepared By
Created On
Valid Until

2019980

Quote For

Replacement
Service Projects
10/20/2023

City of Holly Springs
3235 Holly Springs
Parkway, Public Safety
Holly Springs GA 30115

11/19/2023

Description of Work
Budget HVAC Numbers for:
Public Works Facility
Located at: 956 Univeter Road Canton, GA 30115

Services to be completed
HVAC
Budget HVAC Numbers:
Per The Customers Request For Apples To Apples Bidding,
Rogers Mechanical will provide labor and material to:
~ Install a Daikin 12K Heat Pump wall unit in the open 12x15 office.
~ Install a unit pad outside on the ground to the right of the building, not behind the building.
~ Install a Daikin 12K outdoor heat pump unit on the outdoor pad.
~ Cut the wall on the right side of the building for the line set and communication cable to be ran.
~ The wall penetration will have a cover over the opening and the opening will be sealed.
~ Install a line set from the indoor unit to the new outdoor unit.
~ Install a communication cable from the indoor unit to the outdoor unit.
~ Cut the wall on the back side of the building for the drain line.
~ The wall penetration will have a cover over the opening and the opening will be sealed.
~ Install PVC drain line from the wall hung unit to the back of the building outside.
~ Install a transfer grill from the office to the bathroom with sheet metal ducting between the two sheetrock walls with
stamped grills on both sides.
~ Purge the refrigerant system with dry nitrogen then pull the system into a deep vacuum while using a micron gauge for a
proper vacuum.

Rogers Mechanical will provide labor and material to:
~ Install two Reznor 200,000 K BTU Hanging Heaters, one to the right of the bay doors and one to the left of the bay doors
with both facing the center of the building.
https://app.servicetrade.com/quotebuilder/print/id/1233663480803137

1/2

10/20/23, 12:49 PM

Agenda Item V-K

Print : Quotebuilder : ServiceTrade

~ Tie into the existing gas line (Supplied and funded by others) with hard BM gas pipe, no flexable piping.
~ Install two propane gas kits.
~ Install threaded rods and strut to support the 2 unit heaters hanging from the ceiling.
~ Penetrate the roof and install the flue piping with caps.
~ Roof penetration and flashing (supplied, funded and installed by bonded roofer – (price not included in the proposal).
~ Install two wi-fi thermostat at the unit heaters.
~ Install thermostat wire and junction box.
~ The line voltage wire and breaker will be supplied and installed by an electrician – (price not included in the proposal).
~ Rogers will supply our own scissor lift.
We will perform manufactures recommended start up function test on all modes of operation for this unit from the wireless
remote sensor. We will remove all trash off the premises and dispose of properly.
Notes:
. The electrical wiring , breakers, labor and associated conduit etc. is supplied and installed by others which is not included in
this proposal.
. The gas piping piping, hangers and supports etc. and labor is supplied and installed by others which is not included in this
proposal except for the last 5 feet at the unit heaters.
. The roof and wall penetrations material and labor is supplied and installed by the bonded roofer which is not included in this
proposal.
. The pricing as outlined above includes the cost to dispose of all the existing equipment and debris created from this project.
. The new equipment will be warranted by the manufacturer for the following periods from the date of startup: The
compressor will be covered for a period of five (5) years and all other parts will be covered for a period of one (1) year.
. We will guarantee our workmanship for one year from the date of startup.
. The project as outlined is based on all the work being completed Monday - Friday, 7am - 5pm. No overtime or afterhours
work is included in this pricing.
. Exclusions: Sealed mechanical drawings. Structure load calculations. Code updating extras. Overtime labor. Roof rails.
Visual barriers. Wire size upgrades. Breaker replacements. Painting. Sheetrock / Ceiling repair. Smoke Detectors. Fire
Dampers. Permitting. Unless stated above.
Thank You,
Stephen

GRAND TOTAL

$20,770.00

By my signature below, I authorize work to begin and agree to pay the Grand Total.

Name:

Date:

Signature:

https://app.servicetrade.com/quotebuilder/print/id/1233663480803137

2/2

Agenda Item V-L

COUNCIL AGENDA REPORT
FROM:

Ron Carter

CC:

City Clerk
Public Information

SUBJECT:

Data Protection Service by Barracuda Networks, Inc. ,QWHUGHY

DATE: 10/31/2023

COUNCIL MEETING DATE: 11/6/2023

RECOMMENDATION
Acquire the data protection services provided by Barracuda Network, Inc. for $3,356.16 for one year.
REPORT-IN-BRIEF
Even though Microsoft provides a form of data protection built into their products, reports show that it is not exactly
robust enough to handle business needs adequately.
To accomplish this task adequately, Barracuda Networks, Inc. provides a cloud-based product that fills in the gaps
that Microsoft has.
DISCUSSION
None
CONCURRENCES
Finance and Administration
FISCAL IMPACT
$3,356.16
ALTERNATIVES
Status quo
ATTACHMENTS
Quotes & Brochure

Agenda Item V-L
DATASHEET

Barracuda
Cloud-to-Cloud Backup
Easy-to-use, cloud native backup for your
Microsoft Office 365 data
Microsoft recommends you use third-party backup for your Office 365 data.
A good backup with quick recovery is critical after a ransomware attack or
accidental deletion. Restoring sites, entire folders, or mailboxes can be a
tedious, manual process—and if the data you need is mission-critical, that
means costly downtime you can’t afford.
Barracuda Cloud-to-Cloud Backup is an easy-to-use cloud native solution
that provides comprehensive, cost-effective, scalable backup and recovery
for your Microsoft Office 365 data, including Teams, Exchange Online,
SharePoint, and OneDrive.

Easy to use

Flexible, comprehensive Office
365 support

Cloud native backup

user interface makes it fast and easy to

Barracuda Cloud-to-Cloud Backup gives

solution. There’s no software or

find and recover data. Very fast search

you the flexibility to restore Teams,

hardware for you to manage. Because

and filter options make restoring data

Exchange, SharePoint and OneDrive

your Office 365 data is already in

back to your organization as easy as

data either fully or with highly granular

the cloud, retaining your encrypted

possible. And you can go from sign-up to

detail. Full SharePoint support means

backup files in the network means

running your first backup in five minutes.

you can backup and restore everything

better performance and instant

Complete visibility and reporting of

in SharePoint, including different site

scalability. With three external copies

source backup status, health monitoring,

templates, custom lists, permissions,

of your backup files for redundancy

and storage statistics make it easy to

and metadata.

and security, backing up to the cloud

A newly redesigned, globally accessible

Cloud-to-Cloud Backup is a SaaS

understand backup status, while the audit

just makes sense. And you can sign

log and email alerts keep you informed

up and start running your first backup

about the details of every action.

in just five minutes.

Barracuda Networks • DATASHEET • Barracuda Cloud-to-Cloud Backup

DATA PROTECTION

Agenda Item V-L

Features
Ease of use

Flexible recovery

Cloud native

• Flexible full or granular restore of Teams,
Exchange, SharePoint and OneDrive
• Easy to deploy, manage, and use
- Easy per user licensing
- Sign up to running first backup in five minutes
• Customizable backup selection using Azure
AD groups
• Intuitive UI
• Fast and easy to find and recover data
• Point-in-time recovery
• Scheduled or on-demand backup
• Five levels of role-based access control—you
decide who can back up, restore, or view data
• Barracuda Cloud storage is SSAE Type II certified
• Multi-factor authentication
• Available in Japanese, French, Italian, German,
Spanish, and English localized versions

• Protect Teams, Exchange Online, SharePoint Online
and OneDrive for Business
• Unlimited storage and retention—retain all your data
for as long as you need
• Flexible Recovery
- Restore email to another user
- File-revision recovery—recover specific file
revisions as needed
• Full SharePoint support
- Back-up and restore everything in SharePoint,
from all different site templates, permissions,
custom lists, and metadata.
- Restore SharePoint libraries, lists, and documents
to other SharePoint sites
• Back-up and restore archive mailboxes
• Backup and restore OneNote in OneDrive
• Granular reporting
- Granular, item-level reporting for backups
and restores
- Audit-log reporting for all actions across
your account
- Configurable email notification—monitor your
account through customizable email reports

• Full Software-as-a-Service solution—no hardware or
software to manage
• Instant scalability
• Sign-up to running first backup in five minutes
• Storage locations available worldwide
• User data is encrypted in transit (TLS) and at rest
using industry standard AES 256* encryption
• Retains three external copies of backed up data

DATASHEET • US 1.4 • Copyright 2019–2021 Barracuda Networks, Inc. • 3175 S. Winchester Blvd., Campbell, CA 95008 • 408-342-5400/888-268-4772 (US & Canada) • barracuda.com
Barracuda Networks and the Barracuda Networks logo are registered trademarks of Barracuda Networks, Inc. in the United States. All other names are the property of their respective owners.

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