On the agenda: Sebastian meeting — Flock camera (Aug 5)

CITY COUNCIL
REGULAR MEETING
AGENDA
WEDNESDAY, AUGUST 5, 2026 - 6:00 PM
CITY COUNCIL CHAMBERS
1225 MAIN STREET, SEBASTIAN, FLORIDA
ALL AGENDA ITEMS MAY BE INSPECTED IN THE OFFICE OF THE CITY CLERK OR ON THE CITY'S WEBSITE

1.

CALL TO ORDER

2.

MOMENT OF SILENCE

3.

PLEDGE OF ALLEGIANCE - led by Council Member Nunn

4.

ROLL CALL

5.

AGENDA MODIFICATIONS
Modifications for additions require a unanimous vote of City Council

6.

PROCLAMATIONS, AWARDS, BRIEF ANNOUNCEMENTS
Presentations of proclamations, certificates and awards, and brief timely announcements by
Council and Staff. No public input or actions under this heading.
A.

Proclamation - Treasure Coast Regional Planning Council 50th Anniversary
August 19, 2026

B.

Brief Announcements
Friday, August 7th - Sebastian River Area Chamber of Commerce Grill Out Night
from 5:30 - 8:00 p.m.
Saturday, August 8th - Early Voting begins here in the Council Chambers and runs
through Saturday, August 15th from 8am - 4pm.

7.

PUBLIC INPUT
The heading on Regular Meeting agendas "Public Input" provides and opportunity for individuals
to bring NEW INFORMATION OR REQUESTS TO CITY COUNCIL NOT OTHERWISE ON THE
PREPARED AGENDA. Individuals are asked to resolve matters with staff prior to meetings.
Individuals are asked to provide copies of materials for Council one week prior to the meeting if
they intend to refer to specific material. City Council will not debate an issue during Public Input
but may by consensus direct a Charter Officer in regard to the item if necessary or place a
requested item on a future agenda.

8.

CONSENT AGENDA
All items on the consent agenda are considered routine and will be enacted by one motion. There

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will be no separate discussion of consent agenda items unless a member of City Council so
requests; in which event, the item will be removed and acted upon separately. If a member of the
public wishes to provide input on a consent agenda item, he/she should request a Council Member
to remove the item for discussion prior to start of the meeting or by raising his/her hand to be
recognized.

9.

A.

Consider approval of July 15, 2026 City Council Budget Workshop Minutes.
Staff Report
Draft Minutes 7-15-2026

B.

Consider Approval of July 16, 2026 City Council Budget Workshop Minutes.
Staff Report
Draft Minutes 7-16-2026

C.

Consider Approval of July 22, 2026 City Council Regular Meeting Minutes.
Staff Report
07-22-2026 Draft Minutes

D.

Alcohol Beverage Approval - Hatton Family
Staff Report
Receipt

E.

Alcohol Beverage Approval - Vieyra Family
Staff Report
Receipt

F.

Consideration of a 36-month renewal for Zscaler Private Access, and authorize the City
Manager or designee to issue purchase orders not to exceed $10,500 per year.
Staff Report
Procurement Justification
Computers At Work, Inc. Quote
Dell Marketing LLP, State of Florida Contract Renewal

G.

Consider authorizing the City Manager to execute a grant agreement with the Florida
Department of Agriculture.
Staff Report
FDACS CONTRACT

COMMITTEE REPORTS & APPOINTMENT
City committee reports and Council Member regional committee reports. No public input or
action except City committee member nominations and appointments under this heading.

10. PUBLIC HEARINGS
11. UNFINISHED BUSINESS
12. NEW BUSINESS
A.

Consideration of selecting the top three (3) ranked firms for RFQ 26-16 Continuing
Engineering Services for Sebastian Municipal Airport, and authorize the City Manager to
execute the negotiated agreements.

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Staff Report
Procurement Justification
26-16-RFQ Notice of Intent
26-16-RFQ Scoring Summary
B.

Consideration of Selecting Ranger Construction Industries, Inc. for ITB 26-13 Sebastian
Municipal Airport Terminal Building Apron Expansion and authorize the City Manager or
designee to issue a purchase order for $944,533.83.
Staff Report
Procurement Justification
26-13-ITB - Notice of Intent
26-13-ITB - Bid Tabulation

13. CITY ATTORNEY MATTERS
14. CITY MANAGER MATTERS
15. CITY CLERK MATTERS
16. CITY COUNCIL MATTERS
Vice Mayor McPartlan
Mayor Jones
Council Member Nunn
Council Member Dodd
Council Member Matthews
17. ADJOURN(All meetings shall adjourn by 9:30 pm unless extended for up to one half hour by a
majority vote of City Council).
NO STENOGRAPHIC RECORD BY A CERTIFIED COURT REPORTER WILL BE MADE OF
THE FOREGOING MEETING. ANY PERSON WHO DECIDES TO APPEAL ANY DECISION
MADE BY THE CITY COUNCIL, BOARD OR AGENCY WITH RESPECT TO ANY MATTER
CONSIDERED AT THIS MEETING OR HEARING WILL NEED TO ENSURE THAT A
VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE
TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE HEARD. (F.S.286.0105)
IN COMPLIANCE WITH THE AMERICAN WITH DISABILITIES ACT (ADA) OF 1990, ANYONE
WHO NEEDS A SPECIAL ACCOMMODATION FOR THIS MEETING SHOULD CONTACT
THE CITY’S ADA COORDINATOR AT 388-8226 – [email protected] AT LEAST
48 HOURS IN ADVANCE OF THIS MEETING
Zoom Information
Webinar ID: 874 0527 2048
https://us02web.zoom.us/j/87405272048

Join via audio:
+1 305 224 1968 US

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Regular City Council Meetings
Public input is ALLOWED under the headings:
Consent Agenda
Public Hearings
Unfinished Business
New Business
Public Input
Public input is NOT ALLOWED under the headings:
Proclamations, Awards, Brief Announcements (except for individuals giving or accepting
proclamations or awards)
Committee Reports and Appointments (except for committee members giving reports and
applicants being interviewed for committee appointments)
City Council Matters
Charter Officer Matters
Council may, by majority vote, call upon an individual to provide input if desired.
Workshops and Special Meetings
Public input is limited to the item on the agenda
Time Limit
Input on agenda items where public input is permitted on agendas is THREE MINUTES; however, City
Council may extend or terminate an individual’s time by majority vote of Council members present.
Input Directed to Chair
Speakers shall address the City Council IMMEDIATELY PRIOR TO CITY COUNCIL
DELIBERATION of the agenda item and ALL INPUT SHALL BE DIRECTED TO THE CHAIR,
unless answering a question of a member of City Council or City staff. Individuals shall not address
City Council after commencement of City Council deliberation on an agenda item after public input has
concluded, providing, however, the Mayor and members of City Council may recall an individual to
provide additional information or to answer questions.
Certain Remarks Prohibited
Personal, impertinent, and slanderous remarks, political campaigning, and applauding are not permitted
and may result in expulsion from the meeting. The Chair shall make determinations on such remarks,
subject to the repeal provisions below.
Appealing Decisions of Chair
Any member of Council may appeal the decision of the Chair to the entire Council. A majority vote of
City Council shall overrule any decision of the Chair.
Public Input Heading on Agenda
The heading on Regular Meeting agendas “Public Input” provides an opportunity for individuals to
bring NEW INFORMATION OR REQUESTS TO CITY COUNCIL NOT OTHERWISE ON THE
PREPARED AGENDA. Individuals are asked to attempt to resolve matters with staff prior to meetings.
Individuals are asked to provide copies of material for Council one week prior to the meeting if they
intend to refer to specific material. City Council will not debate an issue during Public Input but may by
consensus direct a Charter Officer in regard to the item if necessary or place a requested item on a
future agenda.

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CITY OF SEBASTIAN
CITY COUNCIL STAFF REPORT
DATE
TO

August 5, 2026
Honorable Mayor and City Council

THRU

Brian Benton, City Manager

FROM

Jane Garcia, City Clerk

SUBJECT

Consider Approval of July 15, 2026 City Council Budget
Workshop Minutes

EXECUTIVE SUMMARY
Draft minutes of the July 15, 2026 City Council Budget Workshop Minutes are presented for review.
RECOMMENDATION
Request changes if necessary. Consider approval of minutes.
ATTACHMENTS:
1. July 15, 2026 Draft City Council Budget Workshop Minutes.
FUNDING SOURCE:
Expenditure required
N/A
Additional Funds Needed: $ 0.00

Amount Budgeted:
N/A

Funding source
N/A

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SEBASTIAN CITY COUNCIL
FY 2026-2027 BUDGET WORKSHOP
MINUTES
WEDNESDAY, JULY 15, 2026 – 9:00 A.M.
CITY COUNCIL CHAMBERS
1225 MAIN STREET, SEBASTIAN, FLORIDA
1.

CALL TO ORDER – Mayor Jones called the July 15, 2026 Budget Workshop to
order at 9:00 a.m.

2.

MOMENT OF SILENCE - None

3.

PLEDGE OF ALLEGIANCE – None

4.

ROLL CALL
Mayor Jones
Vice Mayor McPartlan
Council Member Nunn (absent at Roll Call – arrived at 9:08 a.m.)
Council Member Dodd
Council Member Matthews
STAFF PRESENT
Brian Benton, City Manager
Jane Garcia, City Clerk (present for both Roll Calls)
Jim Stokes, City Attorney
Brian Stewart, Finance Director/CFO
Greg Gardner, Director of Golf
Dan Acosta, HR Director

5.
BUDGET OVERVIEW BY CITY MANAGER
The City Manager opened the first day of the FY 2026-2027 Budget Workshop, thanking
the finance department, department heads, and staff for their work in preparing the
proposed budget. He gave particular recognition to Assistant Finance Director Jennifer
Smith for her extensive efforts in compiling the budget document.
Proposed Millage Rate and Revenue Overview
The City Manager reported that the proposed budget is balanced at a millage rate of
3.4455, unchanged from the current fiscal year. Despite no change in the millage rate,
the city anticipates an increase in ad valorem revenue due to projected growth in taxable
property values. He noted that the purpose of the two-day workshop was to gather City
Council feedback to finalize a recommended millage rate for presentation to the Budget
Advisory Committee on Monday, July 20th, and to City Council on Wednesday, July 22nd,
at which time Council would be required to set the tentative millage rate for TRIM
notification purposes.

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FY 2026-2027 BUDGET WORKSHOP MINUTES
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He explained a significant change in state law affecting the budget process. The rollback
rate now serves as the baseline starting point. Increasing the millage above the rollback
rate up to 110% requires a four-fifths vote (four out of five Council members), and any
rate exceeding 110% above rollback requires a unanimous vote. He clarified that the
proposed millage rate does not approach the 110% threshold but would still require a
four-out-of-five vote if set above rollback.
Millage Rate Options
The City Manager presented a slide illustrating several millage rate options and their
estimated effect on city revenues. He noted that the estimated certifiable taxable value
for FY 2026-2027 is $2,619,894,238, projected to generate approximately 3.35% more in
ad valorem tax revenue at the current millage rate. The rollback rate of 3.3339 would
necessitate approximately $280,000 in budget cuts or use of general fund reserves.
Council Member Dodd raised a concern about a line item showing that approximately
1.6034 mills funded the police department, noting this could be misleading to the public.
The City Manager and Council Member Dodd agreed that the slide would be clarified
before presentation to the Budget Advisory Committee, with the corrected version making
clear that the entirety of the millage rate—plus additional general fund revenues—is
insufficient to fully fund the police department's $9.562 million proposed budget.
General Fund Composition
The City Manager provided a breakdown of the general fund, which funds personnel and
operations for all city departments except enterprise funds (stormwater, building, golf
course, and airport). Property taxes account for 43% of general fund revenues, with utility
taxes at 19%, licenses/permits/fees/charges for services at 7%, intergovernmental
revenue at 18%, and other sources at 13%. Personnel costs represent 77.4% of total
general fund expenditures of $20,549,746, with operating expenses at 22.1% and capital
projects accounting for less than half of one percent—approximately $78,000—
underscoring that project reductions alone cannot meaningfully address future general
fund shortfalls.
Council Member Nunn emphasized the strict limitations on local option gas tax, clarifying
that the term "preservation" applies only to current surface treatments and does not
include milling, overlay, or road replacement. The City Manager confirmed this and noted
that discretionary sales tax brings in approximately $5.1 million annually, while local
option gas tax generates approximately $716,000—a figure that has been declining,
partially attributed to the rise of electric vehicles.
How Sebastian Is Funded
The City Manager illustrated how each dollar paid by residents in property taxes is
distributed among taxing authorities: Indian River County receives 36.10 cents, Indian
River County Schools 34.80 cents, the City of Sebastian 20.80 cents, the hospital district
4.60 cents, and other taxing districts 3.70 cents. He further explained the distinctions
between unrestricted general fund revenues, restricted funds such as discretionary sales
tax and local option gas tax, community redevelopment funds, enterprise funds, and
recreation impact fees, stressing that the city's effective operational budget is not the full

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FY 2026-2027 BUDGET WORKSHOP MINUTES
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$50 million total but rather approximately $20 million in general fund, of which $8.7 million
is derived from property taxes.
Property Tax Reform — Amendment 3
The City Manager presented information on the potential impact of proposed property tax
reform (Amendment 3) based on data from the July 10, 2026 Florida State Revenue
Estimating Conference report. He noted that the City of Sebastian ranked first in the state
among 411 municipalities in total taxable value percent impact under a $250,000
homestead exemption, at 44.8%, due to the city's heavily residential character and
relatively low assessed home values.
In Year 1 (FY 2027-2028), the proposed increase in the homestead exemption to
$150,000 would result in an estimated loss of $2,779,077 in homestead property tax
revenue, reducing the city's homestead property tax receipts from approximately $4.6
million to $1.8 million. In Year 2 (FY 2028-2029), with the exemption increasing to
$250,000 and non-homestead assessment caps reduced from 10% to 5%, the city's
homestead property tax revenue would be essentially eliminated. The City Manager and
Council Member Dodd noted that the median assessed value for homesteaded properties
in Sebastian is approximately $170,000, meaning virtually all homesteaded properties fall
below the proposed $250,000 exemption threshold.
Council Member Nunn noted that an increase in the number of property owners seeking
homestead exemptions could further reduce non-homestead revenues. Council Member
Dodd noted that the city currently holds sufficient reserves to absorb the anticipated Year
1 and Year 2 revenue losses if needed, while cautioning against premature or reactive
measures.
Strategic Approach to the Budget
Council Member Dodd initiated a broader strategic discussion about how the Council
should approach this budget cycle given the possibility of significant future revenue
losses. The discussion centered on whether to proceed with the budget as presented—
based on current revenue assumptions—or to begin proactively preparing for the
anticipated impacts of Amendment 3. Council Members expressed general consensus
that the budget, as presented by the City Manager, already reflects prudent fiscal
management and meaningful cost reductions, and that the city should move forward while
remaining vigilant. The City Manager confirmed several preparatory steps already
underway, including a freeze on non-essential open positions, conservative spending of
discretionary sales tax revenues, and deliberate avoidance of creating new permanent
positions that could need to be eliminated in future years.
The City Manager also provided two illustrative examples of individual homesteaded
properties in Sebastian, demonstrating through assessed value and save-our-homes cap
data that many long-term residents pay city property taxes on assessed values well below
$150,000, reinforcing the significance of the amendment's potential local impact.

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Capital Project Requests
The City Manager distributed a document listing all original departmental capital project
requests, noting that this document was provided for Council's awareness and
comparison purposes, and that it did not reflect his recommended budget. He directed
Council to compare the original requests against the recommended CIP sheet on page
154 of the budget document, noting that numerous projects had been removed or
modified in terms of funding source.
6.

DEPARTMENT PRESENTATIONS

A. City Manager
The City Manager presented the City Manager's Department budget, noting an overall
increase of 5.8% compared to the amended FY 2026 budget, attributable primarily to
salary and benefit cost increases. A notable change was the assumption of Airport
Director responsibilities by Karen Miller, who continues to serve as City Engineer and
Special Projects Coordinator. Her compensation was adjusted by 5% to reflect the
additional duties, with the corresponding cost offset by a transfer from the airport
enterprise fund into the general fund.
Council Member Matthews raised questions regarding travel and per diem and dues and
membership expenditures, noting significant increases over prior years. The City
Manager explained that the increases reflect the expanded staffing in the department
over recent years, including the addition of a Special Projects Coordinator/City Engineer
and a Social Media Coordinator. He detailed specific conference and membership
expenditures, including FCCMA, ICMA, League of Cities, and the ISSU newsletter
platform at $2,400 annually. The City Manager noted that out-of-state travel has been
eliminated as a cost-saving measure. The operating budget increased by $1,820,
primarily in training, education, and dues and memberships. There were no capital
requests within the City Manager's department budget.
B. Finance Department
The Finance Director/CFO presented the Finance Department’s budget. He reported that
personnel services increased by $3,950 compared to projected FY 2026 expenditures
due to pay increases and cost-of-living adjustments, and that operating expenses
increased by $5,296, though the department's budget reflects a decrease when
compared to the prior year's amended budget. He explained that certain initiatives
budgeted in the prior year, such as modernizing the accounts payable system to enable
electronic payments, were deferred to allow for the completion of the chart of accounts
redesign and new budget software implementation—both of which are ongoing Tyler
Technologies projects.
The chart of accounts redesign, which involves transitioning the city's entire account code
structure from a short-form to a standard long-form code, is scheduled for conversion on
August 12th. Once complete, it will enable full implementation of the new budget software,
which is expected to be operational for the next fiscal year. The Finance Director/CFO
also noted the upcoming banking RFP, anticipated to go out around November, and the
planned Tyler PACE program subscription ($10,000), which will facilitate optimization of
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the city's ERP system including bank reconciliation automation and document
management.
Council Member Nunn inquired whether the new budget software would create a publicfacing transparency portal meeting new state requirements. The City Manager confirmed
that the city already posts all checks and credit card transactions monthly on the finance
department's website, and that additional state-mandated disclosures—such as quarterly
salary reporting beginning January 1st—would be added as formatting standards are
clarified by the state.
Non-Departmental
The City Manager presented the Non-Departmental budget, reporting an overall increase
of 2.7% over FY 2026 projected expenditures, though still a reduction of nearly $200,000
from the amended FY 2026 budget. Key items included a $69,000 increase in personnel
services for HSA funding; a $229,000 provision for property and casualty liability
insurance, reflecting ongoing uncertainty pending completion of the annual insurance
audit; retiree group health insurance premiums increasing due to three employees
becoming eligible for city-contributed coverage in the coming year (up from one in the
prior year); and continued funding for the CWA pension withdrawal fee of $279,005 paid
quarterly.
Other items discussed included the Public Works Compound environmental monitoring
cost for the brownfield site (with possible state funding anticipated but not confirmed), the
RingCentral phone system contract, a projected 6% increase in FPL electric costs, a 5%
increase in Indian River County water and sewer rates, and funding for city special events
including the 4th of July fireworks contract with the Lions Club, Clambake, Fine Arts,
Music, Christmas Parade, River Days, and Craft Brew. The City Manager noted that the
Payment to CRA line item reflects the anticipated tax increment contribution from the
city's ad valorem revenues to the Community Redevelopment Fund.
C. Golf Course
The Director of Golf presented the Golf Course budget alongside the City Manager. The
golf course, as an enterprise fund, generates sufficient revenue to cover its operating
expenses, though capital needs represent a longer-term challenge.
Rate Structure Proposals
The Director of Golf proposed nominal increases across membership categories and
green fees. Notably, the resident discount card was proposed to increase from $80 to
$100. Council Member Dodd noted that at $100, a cardholder would recoup the card's
cost after approximately 10 rounds during the winter season given the $10 per round
discount, characterizing it as a strong value proposition for frequent players.
A significant proposed change was the elimination of separate afternoon (p.m.) rates for
18-hole play, maintaining a consistent 18-hole rate throughout the day. The Director of
Golf noted that other area courses had already moved in this direction, and that the
grass quality does not differ between morning and afternoon tee times. Council Member
Dodd suggested formalizing a single daily 18-hole rate while transitioning to nine-hole
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pricing at a dynamically posted late-afternoon cutoff time, an approach supported by the
group. Council Member Nunn suggested the possibility of a premium rate for early
morning tee times, though the City Manager noted that prime morning tee times are
predominantly held by annual members and discount cardholders, which could limit
revenue gains from such a structure.
The Director of Golf also proposed adjusting the seasonal rate date ranges to reflect the
trend of longer winter seasons—shifting the spring rate period to May 1 through June
21—which would extend the higher-rate winter season slightly.
Council discussed the possibility of placing a round limit on discount cards, converting
them to a punch-card or coupon-book model, to prevent high-volume users from
capturing disproportionate discounts. The City Manager agreed to revisit the discount
card structure before bringing the final rate proposal back to Council.
An updated junior green fee structure was also presented, defining juniors as 15 years
of age and under, with a flat $5 fee covering both green fee and cart access when
accompanied by a licensed driver, removing the previous separate cart fee structure.
Council expressed support for the change as a junior golf promotion initiative.
Budget Highlights
The Director of Golf reported that all expense categories were held as tight as possible,
with nominal increases reflecting rising costs in areas such as utilities, bank charges
(driven by widespread credit card use), and cleaning supplies. The administrative
services allocation and airport rent together total approximately $270,000. A $200,000
capital outlay for cart barn evaluation and potential roof replacement was included, with
the City Manager noting that if the project comes in under budget, remaining funds
would be retained in reserves.
The City Manager flagged the potential impact of a proposed permanent daylight saving
time change at the federal level, noting that year-round daylight saving time could delay
winter sunrise to as late as 8:20 a.m., significantly affecting early morning 18-hole play.
The Director of Golf indicated this may require adjusting staffing hours and cart barn
opening times during winter months.
Golf Cart Fleet
The Director of Golf reported that the current fleet of golf carts is in its fourth year and
approaching the end of its service life, with approximately 120 of the six 8-volt batteries
per cart already replaced under warranty. Most carts are approaching the 25,000 amphour warranty threshold, and out-of-warranty battery replacements are expected in the
coming year, reflected in a modest increase in the R&M operating equipment budget
line. Council and the City Manager discussed whether it would be prudent to accelerate
the cart replacement timeline rather than continue investing in aging battery
replacements. The City Manager confirmed there is no contractual barrier to early
replacement.

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The group discussed options for the next fleet, including lithium-ion versus gas-powered
carts. The Director of Golf noted that lead-acid batteries are being phased out
industrywide, and that lithium, while more expensive upfront, offers longer life, faster
charging, and zero maintenance. Council Member Nunn raised environmental and
safety considerations associated with gas carts, while Council Member Dodd raised
concerns about lithium battery heat management, particularly given the high summer
temperatures in the cart barn.
Council Member Dodd observed that the golf course is a valuable community asset,
comparable in function to a public park, and that appropriate investment in its
maintenance is warranted. The Director of Golf noted that golf demand has been
increasing since 2020, with several nearby courses having closed for residential
development, and that supply constraints are likely to sustain demand at Sebastian's
public course.
D. Human Resources
The Human Resources Director presented the Human Resources Department budget.
He noted that the department consists of two active positions—the HR Director and an
HR Coordinator, with the latter reflecting a reclassification from HR Assistant to better
reflect the expanded scope of duties performed by the incumbent, including onboarding
and other HR functions.
The pre-employment background screening and police psychological evaluation costs
were projected to decrease, reflecting a full complement of staff and the possibility of a
hiring freeze. A modest increase in travel and per diem was noted, as the previous HR
Director had not attended professional conferences; the HR Director advised he intends
to attend SHRM and FPHRA conferences, and the HR Coordinator will also attend
relevant events. Council Member Nunn expressed support for conference attendance as
a means of benchmarking best practices and modernizing departmental operations.
The most significant increase in the HR budget was in the training and education line,
reflecting a citywide expansion of employee training. The City Manager detailed the
breakdown as approximately $15,885 for citywide employee safety and other mandatory
training, $5,000 for leadership training, and $2,000 for professional conferences—totaling
$22,885. He noted that the safety training program through FMIT requires participation
by all employees, as does a four-hour cybersecurity training course administered through
the MIS department. Council Member Matthews sought clarification on the nature of the
training jump, and the City Manager confirmed it encompasses mandatory and
professional development training for the entire city workforce, with the HR department
serving as the organizing and oversight function.
The dues and memberships line covers HR professional association fees and local
meeting costs. The City Manager noted that a small discrepancy in the training and
education total on the budget document resulted from a last-minute reduction of $2,115
that was not reflected in the line item subtotals, and committed to correcting the
document.

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A noon recess was announced at approximately 11:38 a.m., with the afternoon session
scheduled to resume at 12:45 p.m., beginning with Community Development followed by
the Police Department presentations.
The meeting reconvened at 12:45 p.m.
ROLL CALL
Mayor Jones
Vice Mayor McPartlan
Council Member Nunn
Council Member Dodd
Council Member Matthews
STAFF PRESENT
Brian Benton, City Manager
Alix Bernard, Community Development Director
Tim Wood, Interim Police Chief
E. Community Development
The City Manager opened the afternoon session with a clarifying update stemming from
a question raised earlier in the day by Council Member Dodd regarding compensation in
the Airport and City Manager's Office budgets. He confirmed that Karen, who now
serves as Acting Airport Director in addition to her roles as City Engineer and Special
Projects Coordinator, received a 6 percent pay increase per city policy — not the 5
percent he had previously stated. To offset the cost, 50 percent of the former airport
director's salary (approximately $52,000) is transferred from the Airport fund to the
General Fund.
The Community Development Director then presented the FY 2026-2027 Community
Development budget, beginning on page 94 of the budget document. The department
currently has six budgeted positions, one of which is frozen. She noted that the
proposed budget reflects a 15 percent decrease from the current operating budget,
attributable to a retirement in the department and a significant reduction in consulting
expenditures.
Regarding the frozen position, the City Manager clarified that the Community
Development Manager position had been reclassified to a Planner position upon the
retirement. That Planner position was subsequently frozen. The net effect is a reduction
in total salaries of approximately $33,000. The City Manager indicated he plans to
reassess the position after the November election, depending on incoming workload.
Council Member Nunn asked whether the frozen position would affect the department's
ability to process applications in a timely manner. The City Manager acknowledged that
while the department is currently managing its workload, the anticipated influx of
development activity — particularly from annexed areas — could strain capacity in the

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PAGE 9

coming months. He confirmed that funding for the frozen position remains in the budget
should it become necessary to fill it.
The Community Development Director walked through the operating line items,
highlighting the following:











Consultants ($50,000): Earmarked for outside surveying, engineering review,
and support for the upcoming Evaluation and Appraisal Report (EAR) cycle for
the Comprehensive Plan, which is required every seven years per Florida
Statute. The Community Development Director noted the department is
approaching this deadline and will need consulting assistance given current
workloads.
Other Contractual Services: Budgeted to fund implementation of the MyGov
software platform to enable seamless plan review integration with the Building
Department.
Special Events ($2,500 each): Allocated for Earth Day and the Sustainable
Sebastian five-year action plan initiatives.
Legal Ads ($3,000): Covers advertisements for Planning and Zoning (P&Z) level
items. She noted the department was close to exhausting this line item in the
current year. The City Manager clarified that once items advance to the City
Council level, legal ad costs are borne by the City Clerk's office.
Dues and Memberships: Covers American Planning Association, floodplain
management, and sustainability professional memberships, all of which include
associated training.
Computer Supplies: Zeroed out at the department level; all computer supply
procurement was centralized under MIS in a prior-year efficiency measure.

A brief discussion arose regarding the routing of legal advertisements. Council Member
Dodd questioned why there was not a single point of contact for external
communications to the media. The City Manager explained that having the originating
department (Community Development or the Clerk's Office) communicate directly with
the newspaper — rather than routing through an intermediary — reduces the back-andforth required for proofing and corrections, making the process more efficient.
Council Member Dodd expressed concern that the $50,000 consulting budget may be
insufficient given the volume of development activity anticipated in the coming fiscal
year, particularly site plans returning from recently annexed areas. The City Manager
acknowledged that the Community Development Director had originally requested
$84,500 in consulting funds, and that he had reduced the amount by $34,500 as part of
broader budget balancing. He expressed confidence that the allocated amount was
sufficient under current conditions, while acknowledging the possibility of exceeding it.
Council Member Nunn noted that the use of consultants often carries an unfair negative
reputation, as the cost of retaining specialized consulting services is typically far lower
than maintaining that expertise on permanent staff.

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FY 2026-2027 BUDGET WORKSHOP MINUTES
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PAGE 10

Council Member Dodd raised the possibility that the department may need to hire the
frozen Planner position proactively, given that onboarding a new planner takes months
before they become productive. He suggested that having staff in place before the
development workload intensifies would be more cost-effective than relying on outside
consultants at a higher hourly rate after the fact. The City Manager agreed that the
council's feedback was understood and that if the position needed to be filled, he would
not object to that direction.
On the matter of development fees, the Community Development Director confirmed
that the city's fee schedule had last been updated in 2016. She recently presented a fee
analysis to the City Manager comparing Sebastian's fees to surrounding communities.
The City Manager noted that recent state mandates are also driving the need to raise
certain fees, and he anticipated that a revised fee schedule would come before Council
before the end of the current fiscal year.
Regarding capital outlay, the City Manager summarized three items totaling $380,000:






Demolition of a structure (total cost, not a grant match): Budgeted to demolish
a building identified as a safety hazard. The demolition is pending coordination
with the Florida Communities Trust (FCT) to ensure proper protocols are followed
before work can proceed.
Sembler Property Purchase (grant match): A purchase agreement is being
drafted by outside counsel and will be brought to Council with a proposed
purchase price and funding plan. Anticipated funding sources include an FCT
grant reimbursement, a FIND grant (if awarded, approximately $250,000),
contributions from other sources, and proceeds from the sale of the Public Works
Compound (approximately $1,000,000). CRA dollars are also planned as part of
the funding mix.
Working Waterfront Expansion Docks (grant match).

CRA (Community Redevelopment Agency)
The Community Development Director presented the CRA budget, beginning on page
108. Anticipated revenues total $665,283, comprising $327,007.90 from the City,
$337,004.93 from the County, and a fund balance carry-forward. The City Manager
noted that the entire fund balance had been moved into a designated project in the prior
year to protect it from potential legislative clawback.
Key CRA expenditure items included:





Professional Services ($5,000): Annual payment to the Indian River County
Property Appraiser.
Consultants ($25,000): Reduced from an original request of $50,000.
Audit Fees ($4,000): Required annual CRA audit.
Administrative Services ($242,000): Covers staff time for facade improvement
grant administration and day-to-day CRA operations, as well as 75 percent of
salaries for two Maintenance Worker I positions who handle CRA area

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FY 2026-2027 BUDGET WORKSHOP MINUTES
JULY 15, 2026
PAGE 11












maintenance. The City Manager noted this landscaping function was brought inhouse from a third-party contractor in a prior year.
Grant Writing ($8,000).
Travel/Per Diem: For attendance at the Florida Redevelopment Association
(FRA) annual conference.
Electricity: For the building at 1540 Indian River Drive.
Rent and Leases: Submerged land leases for properties along Indian River
Drive, paid on an annual or five-year cycle.
Other CRA Maintenance Expenses: Primarily associated with the 1540 Indian
River Drive property, including pest control services.
Legal Ads: Two required notices — one budget notice and one annual notice
listing all potential CRA meeting dates.
Road Materials (budgeted): For potential crosswalk installations or
enhancements within the CRA area. The City Manager noted a new crosswalk
near the intersection of Washington Street and Indian River Drive had been
identified as a need.
Facade Improvement Grants ($25,000): For the City's matching contribution to
facade improvement grant awards.
Transfer to Fund Balance: For designated project funding as discussed.

F. Police Department – Administration
The City Manager introduced the Police Department budget presentation, noting that
the consolidated budget — covering Police Administration, Operations, Investigations,
Dispatch, and Code Enforcement — reflects a 6.9 percent increase over projected FY
2025-2026 expenditures, representing approximately $600,000. Personnel services
account for the majority of this increase, driven by union contract pay raises, retirement,
and insurance costs, totaling $696,505. Operating expenses decreased by $114,669,
and capital outlay increased by $37,295.
The Interim Police Chief presented the Police Administration budget beginning on page
52. He noted one frozen position — the Records Specialist — and a current vacancy in
the Police Chief/Deputy Chief position. Notable operating changes included modest
increases in travel and per diem and departmental supplies, the latter in anticipation of
administrative materials needed when a new Chief is named. A slight increase in
training and education was noted to fund Public Information Officer (PIO) training for
staff member Avery.
G. Police Department – Operations
The Interim Police Chief presented the Operations budget beginning on page 57. He
described a proposed staffing model for the Community Outreach function that would
replace a retiring Officer with a Sergeant, retain an Officer, and add a part-time civilian
Community Outreach Specialist position. He also described his intent to establish a
dedicated Traffic/Natural Resources unit consisting of two sworn officers to address the
volume of traffic complaints received and provide marine patrol capability.
A substantial discussion ensued regarding the budgeted officer count versus the
operational staffing target. The City Manager explained that the budget funds 31 officer
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PAGE 12

positions, while the City has 33 authorized positions. As of the presentation date, there
were 29 active officers, 1 certified officer in field training, 2 recruits in the police
academy, and 1 conditional offer extended — totaling 33 when counting all stages.
However, two retirements are anticipated in the near term (one officer in August, one
sergeant in late October), which will bring active staffing back to approximately 31 by
early in the new fiscal year.
The City Manager acknowledged that the authorized count of 33 has been the Council's
stated goal for three years, but that the current budget only funds 31 positions. He
explained that the budget has historically absorbed the gap through cost savings arising
from position transitions — recruits at lower pay rates, open positions during hiring
cycles, and replacement of higher-salaried retirees with entry-level officers.
Council Member Dodd pressed the point that if the operational need is 33 officers, the
budget should reflect funding for 33 officers, or the authorized count should be formally
adjusted to 31. The City Manager responded that fully funding 33 officers in the current
budget with the proposed millage rate is not possible without identifying offsetting
reductions elsewhere.
Council Member Matthews emphasized that personnel represent approximately 78 to
80 percent of the city's budget and that cuts to staffing levels would compromise the
city's ability to deliver services. She expressed concern about the city's trajectory given
anticipated growth and stressed the need to ensure adequate staffing rather than cut
positions. Mayor Jones echoed these sentiments, stating a preference to retain the 33rd
position even if it cannot be immediately funded, rather than eliminate it.
To quantify the gap, the City Manager called a recess to work through the numbers with
Finance staff.
Upon returning from recess, the City Manager reported that an all-in annual cost for one
new certified officer — at the contractual starting salary of $60,770, plus retirement and
mid-range insurance — totals approximately $97,160. Through the sergeant retirement
and subsequent promotion/backfill scenarios, a savings of approximately $48,000 was
identified. The resulting funding gaps were:



To fund 32 officers: an additional $61,368 needed.
To fund 33 officers: an additional $158,528 needed.

The City Manager indicated he was confident he could identify the $61,368 needed to
fund 32 officers by reducing other budget areas, but was less certain he could find the
full $158,528 for 33 officers without returning to departments already subject to
significant reductions.
Council Member Dodd suggested that the council approve funding for 32 officers now
and allow the City Manager to return with a budget exception request later in the fiscal
year if an opportunity arises to fund the 33rd officer. Vice Mayor McPartlan agreed with
the 32-officer approach and noted that full funding for 33 officers would likely yield a
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PAGE 13

reduction in the overtime budget, referencing the higher overtime costs incurred when
the department was more severely understaffed two years prior.
Council Member Nunn raised the question of how much of the $350,000 overtime
budget could be offset by having the additional officers available. The Interim Police
Chief noted that overtime is driven by a variety of factors beyond mere staffing levels —
including end-of-shift incidents, call volume, and scheduled events — and that shortagerelated overtime was not occurring frequently.
The City Manager also provided the officer-to-population ratio at Council Member
Matthews' request: the national average is 2.4 officers per 1,000 residents; the Florida
average is 1.6 to 1.8 per 1,000; Sebastian currently stands at 1.14 per 1,000 even with
all 33 positions filled.
The consensus direction from Council was to retain the 33rd position, fund the 32nd
officer by identifying $61,368 in budget reductions elsewhere, and leave open the path
to funding the 33rd officer through a future budget exception. The City Manager
committed to presenting a specific plan identifying the offsetting reductions at the close
of the following day's workshop.
Regarding operating line items for Operations (page 58), the Interim Police Chief
highlighted the following changes: R&M Vehicles increased from $75,000 to $80,000
based on current-year expenditure trends; K-9 expenditures increased by $1,500 due to
the aging of the department's two dogs; departmental supplies increased modestly;
small tools and equipment decreased significantly as firearms were purchased in the
current fiscal year; and uniforms decreased slightly based on a lower number of ballistic
vest replacements anticipated (7 vs. 10 in the prior year).
Regarding the capital outlay, the Interim Police Chief noted items cut from the original
request by the City Manager, including night vision binoculars, a patrol drone, and
additional Flock camera installations. Items retained in the capital budget include
replacement of 5 tasers, continued procurement of new patrol rifles (approximately 10
per year to phase out obsolete weapons), SRT gas masks, a rifle shield replacement,
three patrol vehicles, two unmarked vehicles, body and in-car camera system costs
under the new LensLock contract, and $25,000 for the legacy CAD/RMS system. A
$300,000 federal appropriation through Congressman Haridopolos was noted for a new
CAD/RMS platform (Oracle), with an anticipated ongoing license cost of $60,000 to
$70,000 annually — substantially higher than the current $25,000 annual cost.
I. Police Department – Investigations / Detectives
The Interim Police Chief presented the Investigations budget (page 61). He noted that a
Crime Scene and Evidence Technician position became vacant and was reclassified to
a Crime Scene Evidence Lead position, changing from salaried to hourly. He noted the
value of having two personnel in this function, as a single investigator had previously
been on-call 24/7/365, creating significant personal hardship. Key operating changes on
page 62 included a notable increase in professional services for crime lab costs —

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PAGE 14

driven by increased submission volume — and realignment of office equipment and
dues/memberships from the Administration budget to Investigations.
J. Police Department – Dispatch
The Interim Police Chief presented the Dispatch budget (page 65). The department is
authorized for 10 positions with two current vacancies; interviews were being conducted
on the day of the workshop. A pending retirement from the dispatch unit was also
anticipated. The primary operating change was an increase in training and education to
prepare a potential supervisor candidate in advance of the expected retirement.
H. Police Department – Code Enforcement
The Interim Police Chief reported that both Code Enforcement Officer positions are now
fully staffed and active in the field, with the newer officer recently completing training
and operating independently. Operating changes on page 70 included increases in
travel and per diem for required training for the new officer, R&M for the code
enforcement software annual fee, and a modest increase in training and education.
7.
ADJOURN
The City Manager previewed the schedule for Day 2 of the workshop, noting sessions
from 9:00 a.m. to 11:00 a.m. and again at 1:00 p.m., with a presentation on the police
officer funding plan to be delivered at the close of the afternoon session. He also noted
that the budget committee would receive its presentation on Monday, July 20th and that
the City Council's next regular meeting — at which the tentative TRIM millage rate
would be set — is scheduled for the following Wednesday, July 22. He reminded
Council that the TRIM rate can be lowered but not raised after adoption without
incurring significant notification costs.
The meeting was adjourned at 2:46 p.m.

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FY 2026-2027 BUDGET WORKSHOP MINUTES
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PAGE 15

Approved at the August 5, 2026 Regular City Council Meeting.

___________________________________
Mayor Fred Jones

ATTEST:

____________________________________
Jane M. Garcia, MMC
City Clerk

*These meeting minutes were prepared with the assistance of artificial intelligence (AI)
technology to support drafting, organization, and formatting. All content has been
reviewed for accuracy and completeness by the Clerk’s Office prior to finalization. The
official record of the meeting remains subject to approval by the governing body.

20

CITY OF SEBASTIAN
CITY COUNCIL STAFF REPORT
DATE
TO

August 5, 2026
Honorable Mayor and City Council

THRU

Brian Benton, City Manager

FROM

Jane Garcia, City Clerk

SUBJECT

Consider Approval of July 16, 2026 City Council Budget
Workshop Minutes

EXECUTIVE SUMMARY
Draft minutes of the July 16, 2026 City Council Budget Workshop Minutes are presented for review.
RECOMMENDATION
Request changes if necessary. Consider approval of minutes.
ATTACHMENTS:
1. July 16, 2026 Draft City Council Budget Workshop Minutes.
FUNDING SOURCE:
Expenditure required
N/A
Additional Funds Needed: $ 0.00

Amount Budgeted:
N/A

Funding source
N/A

21

SEBASTIAN CITY COUNCIL
FY 2026-2027 BUDGET WORKSHOP
MINUTES
THURSDAY, JULY 16, 2026 – 9:00 A.M.
CITY COUNCIL CHAMBERS
1225 MAIN STREET, SEBASTIAN, FLORIDA
1.

CALL TO ORDER – Mayor Jones called the July 16, 2026 Budget Workshop to
order at 9:00 a.m.

2.

MOMENT OF SILENCE – None

3.

PLEDGE OF ALLEGIANCE – None

4.

ROLL CALL
Mayor Jones
Vice Mayor McPartlan
Council Member Dodd
Council Member Nunn
Council Member Matthews
STAFF PRESENT
Brian Benton, City Manager
Jane Garcia, City Clerk
Jim Stokes, City Attorney
Richard Blankenship, Parks & Recreation, Facilities, and Cemetery Director
Barbara Brooke-Reese, MIS Manager

5.

BUDGET OVERVIEW BY CITY MANAGER

The City Manager provided an overview of the day's schedule. The morning session beginning
at 9:00 a.m. would cover Facilities, Parks & Recreation, Cemetery, and the Management
Information System (MIS) department, with a hard stop at 11:00 a.m. due to prior commitments.
The afternoon session would resume at 1:00 p.m. with the Building Department, Airport, City
Council/City Clerk, City Attorney, Roads, Garage, and Stormwater. He also noted that a
proposal regarding two police officer positions discussed during Day 1 of the workshop was
prepared and would be presented following the afternoon departmental presentations.

6.

DEPARTMENT PRESENTATIONS

A. Facilities
The Facilities Director presented the department's budget beginning on page 81 of the
packet. This year's accomplishments included completion of the police department roof
replacement on time and under budget, painting and upgrades to the riverfront restrooms,
and an analysis of LED lighting and chiller unit conversions. Goals for the upcoming fiscal
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FY 2026-2027 BUDGET WORKSHOP MINUTES
JULY 16, 2026
PAGE 2
year include designing and permitting a chiller unit, completing the LED conversion
already approved by council (with an audit company on-site that day), and replacing the
gutter system at the old City Hall.
On the budget side, personnel services reflected a slight decrease due to the retirement
of a long-term employee. Operating expenses also decreased, as fewer building repairs
are anticipated with newer systems coming online. Capital outlay included an increase
for door hardware upgrades at City Hall and council chambers.
A significant portion of discussion centered on the aging HVAC systems at City Hall and
the Police Department. The department manages 18 individual air conditioning units
across the two facilities. The Facilities Director noted that in the six days prior to the
meeting, the city had incurred approximately $25,000 in part replacement costs alone—
fans, motors, and related components—not including full unit replacements. Over the
previous two summers, portions of City Hall had gone without air conditioning for nearly
two months, relying on temporary units.
Staff presented a proposal to convert both facilities to a centralized chiller system,
estimated at approximately $2.5 million, which would be split over two budget cycles—
$1.25 million in FY 2026–27 and $1.25 million in FY 2027–28, funded through
Discretionary Sales Tax (DST). The analysis, conducted by Trane, projected energy
savings of approximately $14,000 per month across the two facilities.
Council Member Dodd raised concerns about the long payback period, estimating
approximately 11–12 years based on energy savings alone, and noting that additional
chiller maintenance costs would extend that timeline further. He suggested that the
current budget cycle would be better used to fund a detailed design and analysis, with
actual installation deferred to the FY 2027–28 cycle.
Council Member Nunn agreed that a full comparison was needed, including the cost of
simply replacing all existing rooftop units outright, noting that if replacement costs were
comparable to the chiller investment, the payback period would improve substantially.
Mayor Jones concurred, stating he would like to see those numbers before any
commitment is made.
The City Manager affirmed that the funding in the budget would not be spent without
council authorization, and that the intent was to have the funds available so that, once the
analysis was complete, the city would not need to wait an additional budget cycle to
proceed. Council expressed general consensus to retain the funding in the budget while
directing staff to return with a full cost comparison of chiller conversion versus unit-by-unit
replacement prior to any construction commitment.
The department also noted it is fully staffed. The janitorial services contract, covering all
city facilities, is currently out to bid at an estimated $163,000 per year. Council Member
Nunn highlighted that contracting out janitorial services represents significant cost
savings compared to hiring the equivalent number of employees with benefits.

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PAGE 3
B. Parks & Recreation
The Parks & Recreation Director reported on the department's accomplishments,
including full implementation of the See My Legacy and sponsorship programs, the
addition of two 5K races, completion of one year of riverfront grounds maintenance
(previously contracted out), a successful inaugural Kids Fest event, and receipt of
several grants including a significant grant related to the Sembler property purchase.
Goals for FY 2027 include completing the dredging of the Main Street Boat Ramp and
Swing and Bench Park (bids opened the prior week with three funding sources
identified), closing on the Sembler purchase, increasing sponsorship revenue by 25
percent, and transitioning some US 1 medians to more native ground cover to reduce
the safety risks associated with median maintenance.
Council Member Dodd raised concerns about the condition of CR 512, noting that a
regional business leader had recently remarked that the corridor looks unkept upon
entry to the city. He pointed out that CR 512 functions as the primary entry point to
Sebastian and warrants attention. The City Manager acknowledged that he had already
been in contact with staff about the county contractor's inconsistent mowing and had
followed up with the county regarding a miscommunication with their contractor, though
mowing had still not occurred as of the meeting. Discussion arose about the possibility
of the city taking over maintenance of the 512 corridor from the county, similar to what
was done at the riverfront, where the transition resulted in significant cost savings and
improved quality.
The Parks & Recreation operating budget showed a slight increase in personnel
services due to near-full staffing, a decrease in operating expenses reflecting the
elimination of the ad valorem special events budget (replaced by sponsorship revenue),
and a capital increase for restroom door replacements.
Capital items discussed included park improvement funds managed in coordination with
the Parks & Recreation Advisory Board, park fence replacements, Schumann Park
court and lighting upgrades, Riverview Park master plan funds, sports lighting retrofit at
Barber Street ball fields, and parks maintenance equipment replacement. On lighting,
the City Manager noted that staff intends to pilot a lower-cost LED sports lighting
vendor—one that has completed projects at Hard Rock Stadium and regional parks in
Palm Beach County—at the Schumann tennis courts before committing to a broader
sports lighting conversion estimated at $2.3 million. The pilot would allow council and
staff to evaluate performance and potentially realize 50–60 percent cost savings
compared to the Musco system historically used by the city.
The Parks & Recreation Director noted the courts at Schumann are well-used, with
basketball, tennis, pickleball, and roller hockey activity. Staff confirmed that two of the
courts have already been converted to multi-use pickleball/tennis courts, with more
conversions in place. Current lighting controls were described as outdated manual
timers; the upgrade would bring all courts onto a consistent automated schedule.

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FY 2026-2027 BUDGET WORKSHOP MINUTES
JULY 16, 2026
PAGE 4
A Hardee Park grant match was also noted in the out-year budget (FY 2027–28),
contingent on grant award. Staff noted that recent safety concerns about the Hardee
Park walking path—specifically tree root protrusions—had been addressed by shaving
down the roots, though Council Member Nunn and Council Member Matthews raised
concerns that the shaved areas left holes in the ground that needed to be filled. Staff
agreed to follow up.
Council Member Dodd and Vice Mayor McPartlan praised the parks system, noting that
Sebastian's park acreage per capita compares favorably to neighboring cities and
counties, and that public facilities such as restrooms are consistently maintained to a
high standard.

C. Cemetery
The Cemetery Director reported on the cemetery portion of the budget. This year's
accomplishments included completion of the design and issuance of a contract for a new
administration building, which is currently in permitting with construction expected to
begin shortly, and the extension of county sewer service to the cemetery, which will be
connected during construction.
Goals for FY 2027 include completing construction of the administration building,
implementing GIS mapping of cemetery plots accessible to the public via the city website
(underway with the GIS staff), and installing a second irrigation well to split the cemetery's
irrigation load. Currently, the 13-acre cemetery—largely sand-based—requires up to 18–
23 hours of daily irrigation on a single well, which is inefficient. A second well would
significantly reduce that burden. Mayor Jones noted his support for the second well as an
important water conservation measure.
A substantive discussion followed regarding the financial sustainability of the Cemetery
Trust Fund. The City Manager directed Council to page 198 of the packet, which showed
the projected fund balance. The trust fund generates approximately $150,000 annually
from lot sales and interest income. The ordinance currently requires that proceeds from
lot sales be split 50/50 between a permanent endowment (used for operations and
maintenance, with a minimum balance of $375,000) and a non-endowed capital fund.
With major capital expenditures occurring in recent years—including the new building,
new well, and equipment—the permanent endowment balance is projected to reach
approximately $1,300 after FY 2026–27, leaving virtually nothing for ongoing operational
expenses. If the permanent endowment is depleted, maintenance costs would be
required to come from the general fund.
The City Manager and staff indicated they plan to return to council before the end of the
current fiscal year with a proposal to: (1) increase cemetery lot fees, benchmarked against
comparable municipalities, and (2) amend the ordinance to change the allocation ratio—
likely moving to an 80/20 or 75/25 split favoring the permanent endowment over the
capital fund, given that the major capital investments are now largely complete.

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FY 2026-2027 BUDGET WORKSHOP MINUTES
JULY 16, 2026
PAGE 5
Council Member Dodd supported both measures and suggested potentially establishing
a third long-term maintenance reserve fund to ensure viability once lot sales eventually
diminish. The City Manager noted that the goal is to build sufficient permanent
endowment balances so that excess accumulates over time to sustain operations well
into the future.
D. Management Information System (MIS)
The MIS Manager presented the MIS department budget beginning on page 38. She
opened by contextualizing the department's scope, noting that MIS goes well beyond
typical IT functions. The department operates COSTV, the public access cable channel
that broadcasts all board meetings live and maintains 24/7 community programming via
Comcast. MIS also provides public Wi-Fi at city facilities (kept separate from internal city
networks at no cost to residents), maintains all low-voltage wiring and city security
systems, manages the city's camera infrastructure in parks, and provides technical
support and process improvement assistance to every department in the city.
The department's personnel were reduced by two staff members this fiscal year as a costsaving measure, with minimal impact on operations. Staff currently consists of five fulltime employees managing over 205 workstations and more than 43 physical or virtual
servers.
Capital requests for the upcoming year included ongoing AV equipment replacement
(including field cameras and council chambers cameras), computer upgrades and
replacements on a standard 5–7 year cycle ($35,000 requested), network infrastructure
maintenance and expansion, cybersecurity infrastructure renewal (a three-year renewal
of systems originally funded through DST), and a decision to skip the outdoor security
camera budget this cycle, given that the market had only yielded three cameras for the
full budget in the current year.
Council Member Dodd raised a question about whether the $1,900 training budget was
sufficient given the department's complexity. The City Manager acknowledged he had cut
approximately $1,500 from that line as part of broader budget trimming.
A notable item was the planned transition to Microsoft Office 365, reflected in the dues
and memberships line, which showed a substantial increase to approximately $30,425.
The MIS Manager explained that Microsoft is requiring the city to migrate away from its
current aging systems. She noted the decision carries significant weight—once data is
moved to the cloud platform, it is effectively a one-way transition. MIS has been gathering
quotes from vendors on state contract and working with a third-party consultant already
engaged with the city to assist in training during the transition. Microsoft recently
increased licensing rates by 13–30 percent across the board, further complicating budget
projections.
Council Member Dodd expressed personal reservations about Office 365, primarily
regarding loss of local control. The MIS Manager acknowledged those concerns and

26

FY 2026-2027 BUDGET WORKSHOP MINUTES
JULY 16, 2026
PAGE 6
confirmed MIS is proceeding carefully, consulting with other IT departments to understand
cost management strategies before finalizing the approach.
The R&M Office Equipment line item, the largest in the MIS operating budget at $103,000,
covers 23 different software maintenance, support, and licensing contracts including
cybersecurity tools, the Laserfiche public records platform (nearly $20,000 annually),
DocuSeal electronic signatures, email archiving and social media compliance tools, and
the city website (approximately $11,000, maintaining ADA compliance).
Discussion also covered the city's copier and printer fleet. The city moved away from
leasing to outright purchase approximately six years ago. The MIS Manager noted that
the fleet is aging, with the highest-use machines at the Finance Department and City
Clerk's office beginning to show wear. She described plans to reallocate lightly-used
machines under active lease from other departments to higher-use locations as an interim
measure, but indicated that a broader copier fleet decision would likely need to be
addressed in the FY 2027–28 budget cycle. Council Member Dodd and others agreed
that re-evaluating the lease-versus-purchase strategy for copiers would be appropriate at
that time.
Council Member Dodd put the department's work in perspective, noting that MIS operates
a public television station, supports all Zoom meetings, manages all city computing
infrastructure, and maintains cybersecurity—all for less than four percent of the general
fund budget. Mayor Jones echoed the sentiment, noting the significant and often invisible
costs of maintaining modern technology infrastructure.
The City Manager announced that due to time constraints, the Building Department
presentation would be moved to the afternoon session beginning at 1:00 p.m. The order
of presentations for the afternoon would be: Building Department, Airport, City
Council/City Clerk, City Attorney, Roads, Garage, Stormwater, and the police officer
position proposal. He noted the session would likely extend beyond 4:00 p.m.
The morning session was recessed at 10:55 a.m.
The meeting reconvened at 1:00 p.m.
ROLL CALL
Mayor Jones
Vice Mayor McPartlan (arrived at 2:21 p.m.)
Council Member Dodd
Council Member Matthews (arrived at 1:02 p.m.)
Council Member Nunn (arrived at 2:16 p.m.)
STAFF PRESENT
Brian Benton, City Manager
Jane Garcia, City Clerk
Jim Stokes, City Attorney

27

FY 2026-2027 BUDGET WORKSHOP MINUTES
JULY 16, 2026
PAGE 7
Wayne Eseltine, Building Director
Karen Miller, City Engineer/Airport Director
Lee Plourde, Public Works Director
The City Manager provided brief contextual remarks before department presentations
resumed, noting that the workshop was picking up where it had left off.
E. Building Department
The City Manager opened with historical context for the Building Department's financial
position. He explained that the department had built significant reserves in prior years,
but recent legislation, increased software costs, and a slowdown in building activity had
created a structural imbalance. Projected revenues for the coming year are approximately
$1,079,000, while the proposed budget is $1,600,000. He noted that the department has
been cited by auditors for three consecutive years for carrying reserves in excess of what
is permitted under state statute, which limits carryover to the average of the prior four
years' operating budget. As a result, the city has been working to spend down those
excess reserves while simultaneously preparing a new fee schedule required under state
law.
The Building Director presented the department's budget, noting that revenues are
expected to remain relatively stable. He indicated that no major equipment purchases are
planned, and that the department is continuing to refine its software systems, including
Forerunner and Granicus, the latter used to monitor vacation rentals and facilitate annual
fire inspections. He explained that a significant portion of the contractual services budget
— approximately $78,000 — is held as a contingency for private provider inspectors in
the event of staff loss or a disaster declaration, and that this amount is rarely spent.
The Building Director addressed the upcoming mandatory restructuring of the fee
schedule, explaining that state law now requires fees to be based on services provided
rather than project valuation. He described working with neighboring building departments
through the Treasure Coast chapter to identify a workable approach, and acknowledged
that commercial permitting fees may decrease under the new methodology.
Council Member Dodd expressed concern about the long-term fiscal trajectory, noting
that the budget projects a drawdown of approximately $500,000 from reserves and
questioning whether the department would face a cash shortfall in FY 2027-28. The City
Manager confirmed this concern and acknowledged that the department will need to
either reduce expenditures — primarily staffing — or increase revenues through revised
fees before that point.
The Finance Director/CFO joined the discussion and clarified how the auditors calculate
the allowable reserve balance, referencing the audit worksheet. It was noted that the
auditors' calculation of the building fund balance of approximately $2.73 million includes
both the unrestricted cash balance and the outstanding loan balance owed by the Golf
Course Fund to the Building Department, which stands at approximately $950,000.

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PAGE 8
Council Member Dodd observed that because the Golf Course loan is counted as a fund
balance asset, it contributes to the appearance of excess reserves even though those
funds are not liquid. A detailed exchange followed regarding whether transferring the loan
obligation out of the Building Department fund would improve the department's standing
under the state's reserve calculation. The Finance Director/CFO explained that from an
accounting perspective, the fund balance would remain unchanged because the loan was
already recorded as a receivable rather than cash, meaning any restructuring of the
obligation would be a cash-versus-receivable swap with no net effect on fund balance.
The City Manager agreed that the current approach is preferable for purposes of
communicating to auditors that the apparent reserve excess is partially comprised of
money the city does not have in liquid form.
The City Manager disclosed that the audit for FY 2025-26 will again show the department
over the allowable threshold, representing a fifth consecutive year of excess reserves. He
committed to bringing a revised fee schedule to council by October 1st of the current fiscal
year and expressed confidence that anticipated development activity would begin to
generate additional permit revenue.
Council Member Dodd recommended that council establish a consensus that a revised
rate schedule for the Building Department should be developed within the next four
months to address the projected shortfall in the following budget cycle. He emphasized
the difficulty of simultaneously reducing fees to comply with state law while also needing
to generate additional revenue to cover department costs.
The Building Director confirmed that under the statute, any excess funds must be used
to rebate or reduce fees. He noted that rebates are practically unworkable and that a
reduced fee schedule is the most viable path to demonstrating compliance, while
acknowledging the awkward dynamic of reducing fees now only to potentially need to
raise them later.
Council Member Dodd closed by complimenting the Building Department's service
reputation among the development community, and the Building Director acknowledged
that the new fee structure will attempt to protect smaller residential permit fees while
adjusting rates for larger commercial projects.
G. City Council / City Clerk
City Council
The City Manager presented the City Council budget, noting a small increase in
personnel services attributable to a period during the current fiscal year when only four
council members were in office. Operating expenditures increased slightly due to
anticipated phone and internet service cost increases. The total increase in the City
Council budget is $705. Council member salaries remained unchanged.
Council Member Dodd spoke in support of the travel and per diem budget, emphasizing
the value of participation in Florida League of Cities events, Regional Planning Council

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FY 2026-2027 BUDGET WORKSHOP MINUTES
JULY 16, 2026
PAGE 9
meetings, and other intergovernmental forums. He argued that the city receives benefits
well in excess of the $27,000 budgeted for those activities and noted that the City
Manager had done meaningful legislative work through the League at the state level.
City Clerk
The City Clerk presented the City Clerk's budget. She described the recent retirement of
a key staff member at an inopportune time and proposed upgrading the current
administrative assistant position to Deputy City Clerk. She explained that a Deputy City
Clerk carries the same statutory powers and authorities as the City Clerk, which would
have allowed for a smoother transition had the position existed previously.
The salary increase reflected in the budget corresponds to the elevated responsibilities
and authority of the deputy clerk role. In addition, the City Clerk stated her intention to
send the Deputy Clerk to the Florida Association of City Clerks (FACC) fall conference
each year to accumulate credits toward the Certified Municipal Clerk (CMC) designation,
while she would attend the summer conference herself. She noted that FACC
membership rules require the employee to hold a deputy designation with actual authority
in order to qualify for full membership and access to CMC coursework.
The City Clerk also highlighted the following budget changes:
Other contractual services increased by $3,140 to account for the AI-assisted minutes
service, which she indicated was working well and saving significant staff time. Travel
and per diem increased to accommodate attendance at two separate FACC conferences.
Postage was increased by $50 to account for ongoing postal rate increases. R&M office
equipment includes the city's copier share and the Granicus software contract. Legal
advertisements — a notable cost center — were discussed, with the City Clerk citing a
single recent invoice of $5,400 covering annexation-related notices. Election costs are
budgeted based on $1.50 per voter for the anticipated single election. Departmental
supplies were increased, as the clerk noted finding an inadequate supply inventory upon
joining the city. Dues and memberships increased to cover IIMC and FACC membership
for both the Clerk and the incoming Deputy Clerk.
Council Member Matthews asked about the executive assistant position. The City
Manager clarified the staffing transition timeline: the Records Specialist position was
eliminated at the end of FY 2024-25; the Executive Assistant to the City Clerk position will
be eliminated as of October 1, 2026; and the new Deputy City Clerk position will come on
board October 1, 2026. He noted that prior-year positions remain visible in the budget
document until they run their full course, consistent with the city's established practice for
tracking staffing changes across budget cycles.
H. City Attorney
The City Attorney presented a streamlined budget reflecting his engagement as an
independent contractor rather than a city employee. As a result, all personnel-related lines
— including FICA, deferred compensation, pension, and group insurance — are zeroed

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FY 2026-2027 BUDGET WORKSHOP MINUTES
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PAGE 10
out. His contract amount is consolidated into the other contractual services line, which
also includes the set-aside for outside counsel and the contract special magistrate fees.
The City Attorney noted that magistrate costs were reduced significantly from
approximately $21,000 to $15,000 due to renegotiated contracts with new magistrates
structured more cost-effectively. He indicated that actual magistrate expenditures will
likely be well below even that reduced figure.
The City Attorney's Westlaw Legal Research subscription was restructured to a more
affordable plan, reducing that line item by approximately half. He confirmed that bar dues
and professional memberships are not charged to the city, as he considers those personal
expenses given his independent contractor status. Overall, the City Attorney budget
represents a modest reduction from the prior year.
F. Airport
The City Engineer/Special Projects Coordinator/Interim Airport Director presented the
Airport budget, noting that she continued work initiated by the prior Airport Director. She
reported that revenues have increased due to the completion and leasing of the new
square hangars, two of which are currently occupied with a third pending council approval.
If approved, the airport would be fully leased for all existing structures, with only land
leases available going forward.
The Interim Airport Director described ongoing and planned capital projects funded
through FAA and FDOT grants, including the Runway 10-28 rehabilitation (seal coat and
repair) and the taxiway golf apron construction, for which 30% design plans are complete
and FDOT has offered flexibility on the fiscal year in which the grant is initiated. The city's
match obligation for the golf apron project is $150,000 per year over two years, with FDOT
contributing $1,200,000. Future projects include taxiway alpha improvements and
vehicle/equipment replacement, including a field tractor in service since 2001.
The City Manager explained the staffing reorganization following the departure of the prior
Airport Director. The former Maintenance Worker III, was promoted to Airport
Superintendent — a title change necessary in part because FAA and FDOT will not
communicate directly with a maintenance worker. The Interim Airport Director now
devotes 50% of her time to Airport oversight and 50% to her City Engineer responsibilities.
A full-time groundskeeper position previously carried under Parks & Recreation (with
costs transferred to the Airport) was formally moved into the Airport budget, reducing the
Parks & Recreation position count from 19 to 18 and cleaning up the internal transfer
arrangement.
Council Member Dodd asked whether an Airport Director hire was anticipated. The City
Manager indicated that no such hire was planned in the near term, pending the outcome
of the November election and property tax situation, and that the Airport Superintendent
would be developed under the Interim Airport Director’s leadership to assess his potential
before any external recruitment.

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PAGE 11
Council Member Nunn raised the question of whether airport lease rates are appropriately
set given the strong demand. The City Manager acknowledged that rates were recently
increased for new leases and that the city would continue to evaluate market
comparability, though he noted the complexity of comparing a general aviation airport to
a facility like Vero Beach, which has added commercial service.
The airport fund is projected to generate steadily increasing reserves over the next five
to six years, growing from approximately $500,000 in FY 2025-26 to over $800,000 in
subsequent years, while continuing to transfer administrative cost allocations to the
general fund.
I. Roads
The Public Works Director presented the Roads Division budget. He summarized FY
2026 accomplishments, including the application of over 90 tons of asphalt, installation of
rectangular flashing beacons on Powerline Road, Indian River Drive, and Sebastian
Boulevard, restoration of three pedestrian bridges, widening of road approaches
throughout the city, and the assumption of right-of-way mowing for zones 1 and 6 from
contract services. The division paved 8.86 miles of roadway, of which 4.6 miles were
preservation and 4.26 miles were mill-and-overlay or full-depth reclamation.
Goals for FY 2027 include completing a citywide sidewalk ADA compliance inspection,
continued pothole maintenance and bridge inspection, speed studies, striping
improvements (including stop bars and turn arrows), ADA mat replacement, and a
submitted $2.2 million Safe Streets for All (SS4A) grant for improvements on George
Street, Fleming Street, Schumann Drive, and Lake Drive. The Public Works Director
indicated the grant award status is expected by September 2026. The planned paving
program includes 5.5 miles of preservation and 5.07 miles of mill-and-overlay/asphalt.
The overall Roads budget increased by only $6,434 from the prior year. The most
significant operating cost increase was in street lighting, which rose from $242,775 to
$269,990 — an increase outside the city's control. All vehicle replacements were deferred
to FY 2027-28.
The largest capital item is a thermal road striping machine at $92,400, replacing an aging
paint striper that has failed four times in the past three months. The Public Works Director
noted that thermal striping provides approximately seven years of service life versus one
year for paint, reducing long-term maintenance costs and improving safety.
The City Manager noted that the original street reconstruction request was $2.3 million
and was reduced to $1.8 million in the proposed budget. He indicated that depending on
the SS4A grant outcome, Council may consider either reserving the match funds for the
following year or accelerating additional paving. The sidewalk improvement project
associated with the SS4A grant is fully contingent on grant award.
The City Manager also acknowledged the Roads staffing challenges during the year,
noting that a sign shop engineer retired, a replacement left abruptly, and the prior

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FY 2026-2027 BUDGET WORKSHOP MINUTES
JULY 16, 2026
PAGE 12
engineer was brought back to train two new employees as part of a succession planning
effort. Roads staffing is currently at 100%.
J. Garage
The Public Works Director presented the Fleet Management (Garage) budget.
Accomplishments for FY 2026 include managing auction sales of obsolete city property
generating $87,000, implementing a shared mailbox for service communications, filling a
Heavy Equipment Mechanic position approved in last year's budget, promoting Jonathan
Torres to Lead Mechanic, bringing hydraulic hose fabrication in-house, completing fuel
generator treatments citywide, passing DEP compliance on public works fuel tanks, and
completing vehicle lift inspections and crane recertifications.
A notable achievement is the implementation of an in-house CDL training program. When
the city's contracted CDL school increased its rate from $2,200 to $6,000 per student,
The Public Works Director tasked staff to build an internal program. Three certified CDL
holders — Jonathan Torres, Charles Hughes, and David Moore — now serve as
instructors. Six employees are currently in training on Tuesdays and Thursdays. The cost
per employee to test is now under $500, compared to $6,000 under the prior contract.
The Garage budget increased by $32,541 from the prior year. Notable changes include
an increase in R&M office equipment to $15,750 to cover the Samsara fleet management
and GPS software (a quote of $14,335 was received), and an increase in departmental
supplies to $6,000 reflecting improved parts inventory management undertaken by the
new mechanic. The garage has one vehicle currently, after repurposing a second vehicle
into the Roads fleet. The city is evaluating consolidation of Eptura and Samsara into a
single fleet management platform.
K. Stormwater
The Public Works Director presented the Stormwater Division budget. The division has
17 staff with one vacancy being held open for cost savings, though a prospective
candidate is in the pipeline.
FY 2026 accomplishments highlighted by the Public Works Director included completing
a seven-year backlog of drainage ditch cleaning across all six city zones in a single year
with three full-time crews, completing roadway repaving-related drainage improvements,
restabilizing ditches on Spring Valley and South Wimbrow, and completing 9 road
crossing pipe replacements in the past 30 days. The division also resolved the longstanding Dempsey Street flooding issue by locating and removing a Ficus tree root
system that had entirely blocked a stormwater pipe — a repair that required staff to crawl
over 50 feet into the pipe.
Additional accomplishments included quarterly cleaning of the city's seven baffle boxes,
replacement of failed catch basin grates, and a creative fabrication solution for 14 custom
catch basin lids in the Schumann Drive area. The original replacement cost estimate was
$14,000 per lid ($196,000 total); working with a local concrete fabricator, the city
completed all 14 for under $800 each, totaling approximately $11,000 — a savings of

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FY 2026-2027 BUDGET WORKSHOP MINUTES
JULY 16, 2026
PAGE 13
roughly $185,000. Two new boat ramps were also installed to support aquatic vegetation
management equipment access.
The City Manager commended the Stormwater team for implementing multiple
recommendations from the Stormwater Master Plan, including accelerating the ditch
cleaning cycle from once every ten years (as called for in the plan) to a target of once
every two years. He expressed greater confidence in the overall drainage system's
performance and credited Superintendent Phillip Patnode and Assistant Superintendent
Keith Vormittag for the division's productivity.
Council Member Dodd requested that the city develop public communication materials —
potentially through social media — explaining the purpose and process of ditch cleaning,
the division of responsibility between city and property owner (including swales and
driveway culverts), and expectations during heavy rain events. The Public Works Director
confirmed that the Communications and Social Media Coordinator is already developing
a social media post on swale maintenance and that before/after photography would be
incorporated.
The Public Works Director also recognized Indian River County Public Works Director
Ron Jones for coordinating the cleaning of the Main Street ditch — a county-owned facility
— which is expected to meaningfully improve drainage in that area. He also reported that
county staff would address unmowed medians along CR 512 the following morning, which
explained why roadside areas had been mowed but medians had not. He noted that a
quarterly intergovernmental public works directors' meeting has been established among
Sebastian, Indian River County, Vero Beach, Orchid Island, and Fellsmere to share
challenges, solutions, and contract opportunities.
Council Member Dodd raised the possibility of coordinating the CR 512 ditch maintenance
challenge with the state's planned Great Florida Greenway bicycle/pedestrian pathway,
suggesting that burying the ditch in a culvert and converting the corridor to a shared-use
path could address both issues simultaneously, and that the MPO may be an appropriate
venue to pursue that concept.
The overall Stormwater budget reflects a reduction of $87,122 from the prior year. Capital
items include a Ford F-250 replacement ($47,500), shelving for the shared maintenance
bay ($7,345), the Barber Street/Hardee Park drainage improvement project ($63,000,
done mostly in-house), pond fountains for Schumann Park and Periwinkle Pond (solarpowered units for four locations), a tree shear attachment for an existing excavator
($26,200), and $250,000 for slip lining — of which $160,000 is already committed for work
beginning October 1, leaving $90,000 unallocated. The division has 18 vehicles, of which
9 are past replacement age, with replacements being deferred due to budget constraints.

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FY 2026-2027 BUDGET WORKSHOP MINUTES
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PAGE 14
7.
ADJOURN
The meeting was adjourned at 3:25 p.m.

Approved at the August 5, 2026 Regular City Council Meeting.

___________________________________
Mayor Fred Jones

ATTEST:

____________________________________
Jane M. Garcia, MMC
City Clerk

*These meeting minutes were prepared with the assistance of artificial intelligence (AI)
technology to support drafting, organization, and formatting. All content has been reviewed for
accuracy and completeness by the Clerk’s Office prior to finalization. The official record of the
meeting remains subject to approval by the governing body.

35

CITY OF SEBASTIAN
CITY COUNCIL STAFF REPORT
DATE
TO

August 5, 2026
Honorable Mayor and City Council

THRU

Brian Benton, City Manager

FROM

Jane Garcia, City Clerk

SUBJECT

Consider Approval of July 22, 2026 City Council Regular
Meeting Minutes

EXECUTIVE SUMMARY
Draft minutes of the July 22, 2026 City Council Regular Meeting Minutes are presented for review.
RECOMMENDATION
Request changes if necessary. Consider approval of minutes.
ATTACHMENTS:
1. July 22, 2026 Draft City Council Regular Meeting Minutes.
FUNDING SOURCE:
Expenditure required
N/A
Additional Funds Needed: $ 0.00

Amount Budgeted:
N/A

Funding source
N/A

36

SEBASTIAN CITY COUNCIL
REGULAR MEETING & COMMUNITY REDEVELOPMENT AGENCY
MINUTES
WEDNESDAY JULY 22, 2026 – 6:00 P.M.
CITY COUNCIL CHAMBERS
1225 MAIN STREET, SEBASTIAN, FLORIDA
1.

Mayor Jones called the July 22, 2026 Regular City Council Meeting to order at
6:00 p.m.

2.

The invocation was provided by Pastor David Daniel of Sebastian Church of
God.

3.

The Pledge of Allegiance was led by Mayor Jones

4.

ROLL CALL
Mayor Jones
Vice Mayor McPartlan
Council Member Nunn
Council Member Matthews
Council Member Dodd
STAFF PRESENT
Brian Benton, City Manager
Jane Garcia, City Clerk
Jim Stokes, City Attorney
Cody Hatton, Police Officer
Tim Wood, Interim Police Chief
Lee Plourde, Public Works Director
Richard Blankenship, Parks and Recreation Director
Karen Miller, Interim Airport Director
Alix Bernard, Community Development Director
Brian Stewart, Finance Director/CFO
Dan Acosta, Human Resources & Risk Management Director

5.

AGENDA MODIFICATIONS – None.

6.

PROCLAMATIONS, AWARDS, BRIEF ANNOUNCEMENTS

Mayor Jones read and presented a proclamation declaring Sunday, July 26, 2026 as
Mangrove Day in the City of Sebastian. The proclamation recognized mangroves as a
keystone species of Florida's coastal ecosystems, noting their critical role as habitat for
wildlife, their economic value to the fishing industry, and their contribution of more than
$50 billion in coastal protection services. The proclamation also acknowledged the

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CITY COUNCIL MEETING WITH CRA MINUTES
JULY 22, 2026
PAGE 2
decline of Florida's mangrove population due to deforestation, development, and severe
weather, and encouraged public participation in restoration efforts.
Maura Gatton of the Marine Resources Council accepted the proclamation on behalf of
her organization. She noted that the Marine Resources Council operates a large
mangrove nursery within the City of Sebastian containing over 10,000 trees available for
restoration in the Indian River Lagoon, and invited the public to participate.
7. COMMUNITY REDEVELOPMENT AGENCY
The City Council Meeting was recessed and the Community Redevelopment Agency was
convened.
A. Consider approval of the March 25, 2026 Draft Community Redevelopment
Agency Minutes.
MOTION by Mr. Dodd and SECONDED by Vice Chair McPartlan to approve the
March 25, 2026 Draft CRA Minutes.
Roll Call:
Chairman Jones
Vice Chair McPartlan
Mr. Nunn

-aye
-aye
-aye

Ms. Matthews
Mr. Dodd

-aye
-aye

Motion carried 5-0.
B. Consider approval of the June 24, 2026 Draft Community Redevelopment
Agency Minutes.
MOTION by Mr. Nunn and SECONDED by Chairman Jones to approve the June
24, 2026 Draft CRA Minutes.
Roll Call:
Vice Chair McPartlan
Mr. Nunn
Ms. Matthews

-aye
-aye
-aye

Mr. Dodd
Chairman Jones

-aye
-aye

Motion carried 5-0.
C. Consideration of a Façade, Sign and Landscaping Grant Request in the amount
of $2,354 for Mikey's Real Italian Ice and Dirty Water Dogs located at 717 US
Highway 1
The Community Development Director presented a Façade, Sign and Landscaping Grant
request from Mikey's Real Italian Ice located at 717 US Highway 1. The CRA's

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CITY COUNCIL MEETING WITH CRA MINUTES
JULY 22, 2026
PAGE 3
contribution would be $2,354.00, with two quotes provided in support of the request. Staff
recommended approval. The applicant was not present.
MOTION by Chairman Jones and SECONDED by Vice Chair McPartlan to
approve the Façade, Sign and Landscaping Grant request for Mikey's Real Italian
Ice.
Roll Call:
Mr. Nunn
Ms. Matthews
Mr. Dodd

-aye
-aye
-aye

Chairman Jones
Vice Chair McPartlan

-aye
-aye

Motion carried 5-0.
The Community Redevelopment Agency was recessed and the City Council Meeting was
reconvened.
8. PUBLIC INPUT
No members of the public, in person or via Zoom, wished to address the Council.
9. CONSENT AGENDA
A. Consider Approval of June 24, 2026 Draft City Council Meeting Minutes.
B. Consider Approval of July 8, 2026 Draft City Council Meeting Minutes.
C. Alcohol Beverage Approval - Miracola Family
MOTION by Council Member Nunn and SECONDED by Vice Mayor McPartlan to
approve the Consent Agenda as listed
Roll Call:
Mayor Jones
Vice Mayor McPartlan
Council Member Nunn

-aye
-aye
-aye

Council Member Matthews -aye
Council Member Dodd
-aye

Motion carried 5-0.
10. COMMITTEE REPORTS & APPOINTMENT
No committee reports were presented.
11. PUBLIC HEARINGS
No public hearings were scheduled.
12. UNFINISHED BUSINESS

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CITY COUNCIL MEETING WITH CRA MINUTES
JULY 22, 2026
PAGE 4
No unfinished business was brought before the Council.
13. NEW BUSINESS
A. Consideration of a New Lease for Aladdin Helicopters, LLC., for City Hangar G1
at the Sebastian Municipal Airport
The Interim Airport Director presented a proposed two-year lease with an option to extend
for Hangar G1, the last of the square hangars constructed in 2025. The hangar had
remained vacant due to its door size, but that configuration meets the needs of Aladdin
Helicopters, LLC., which intends to use the space for storage, repair, and maintenance
of iHeartMedia news-gathering helicopters. No public comment was received.
MOTION by Vice Mayor McPartlan and SECONDED by Council Member Nunn to
approve the new lease for Aladdin Helicopters, LLC., for City Hangar G1.
Roll Call:
Vice Mayor McPartlan
-aye
Council Member Nunn
-aye
Council Member Matthews -aye

Council Member Dodd
Mayor Jones

-aye
-aye

Motion carried 5-0.
B. Consideration of Resolution R-26-27 to accept FAA grant offer for Airport
Improvement Program (AIP) Project No. 3-12-0145-024-2026 for the Sebastian
Municipal Airport Terminal Expansion Phase 2 Construction in the amount of
$522,391.80
The Interim Airport Director presented Resolution R-26-27, representing the Phase 2 FAA
grant for the terminal apron expansion project. This phase covers 500 square yards of
construction and is part of an effort to double transient aircraft parking spaces at the
terminal building from 6 to 12. The total project budget is $549,000, with the FAA
contributing $522,391, FDOT contributing $13,747, and the city's required match from the
airport fund totaling $13,000.
Council Member Nunn highlighted the favorable grant leverage, noting that the city was
receiving more than $500,000 in improvements for a $13,000 local match drawn from
airport fund revenues rather than general taxpayer funds. No public comment was
received.
MOTION by Vice Mayor McPartlan and SECONDED by Mayor Jones to approve
Resolution R-26-27.

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CITY COUNCIL MEETING WITH CRA MINUTES
JULY 22, 2026
PAGE 5
Roll Call:
Council Member Nunn
-aye
Council Member Matthews -aye
Council Member Dodd
-aye

Mayor Jones
Vice Mayor McPartlan

-aye
-aye

Motion carried 5-0.
C. Consideration of Resolution R-26-28 to accept FAA grant offer for Infrastructure
Investment and Job Acts (IIJA) Project No. 3-12-0145-025-2026 for the Sebastian
Municipal Airport Terminal Expansion Phase 3 Construction in the amount of
$523,616.
The Interim Airport Director presented Resolution R-26-28 for the Phase 3 FAA grant
covering an additional 527 square yards of the terminal apron expansion. This grant is
funded 95% by the FAA, 2.5% by FDOT, and 2.5% by the city. The total grant value is
$551,175, with the city's share limited to $13,779. The Interim Airport Director noted that
upon acceptance, the city would move forward with contractor selection. No public
comment was received.
MOTION by Council Member Nunn and SECONDED by Council Member
Matthews to approve Resolution R-26-28.
Roll Call:
Council Member Matthews -aye
Council Member Dodd
-aye
Mayor Jones
-aye

Vice Mayor McPartlan
Council Member Nunn

-aye
-aye

Motion carried 5-0.
D. Consideration of a Purchase Order for A. Thomas Construction for the
installation of concrete footings for the new Public Works clear span shelter and
authorize the City Manager or designee to issue Purchase Orders up to $58,500.
The Public Works Director presented a purchase order for A. Thomas Construction in the
amount of $58,500 for the installation of concrete footings for the previously approved
Public Works clear span shelter. Staff explained that concrete work was solicited
separately from the shelter vendor as a cost-saving measure, since having the shelter
vendor subcontract the concrete would have incurred additional fees. Three concrete
contractors were contacted; one declined, one was non-responsive, and A. Thomas
Construction was the sole bidder.
Council Member Dodd sought clarification on whether additional scope items—
specifically electrical work and gutters—were included in the original shelter contract. The
Public Works Director confirmed they were not, estimating electrical costs at
approximately $23,000 and gutters at under $15,000. He confirmed that all related
expenditures, including this purchase order, are expected to fall within the previously

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CITY COUNCIL MEETING WITH CRA MINUTES
JULY 22, 2026
PAGE 6
approved $450,000 budget. Council Member Nunn confirmed for the record that the
overall project would remain under budget. No public comment was received.
MOTION by Council Member Nunn and SECONDED by Vice Mayor McPartlan to
approve the Purchase Order for A. Thomas Construction in the amount of up to
$58,500.
Roll Call:
Council Member Dodd
Mayor Jones
Vice Mayor McPartlan

-aye
-aye
-aye

Council Member Nunn
-aye
Council Member Matthews -aye

Motion carried 5-0.
E. Consideration of a Purchase Order for Palm Bay Concrete and Authorize the City
Manager or designee to issue Purchase Orders up to $79,132.82
The Public Works Director presented a purchase order for Palm Bay Concrete in the
amount of $79,132.82 to restore approximately 33 driveways on Midvale Terrace
identified as part of the city's roadway rehabilitation program. The work is being advanced
using savings from the current year's swale work, in preparation for the upcoming road
repaving project. Staff clarified that only driveways with culverts at incorrect elevations
are included, as correcting drainage elevations is essential to the long-term performance
of the repaved roads. City staff will remove and replace the pipes, with Palm Bay Concrete
providing only the concrete restoration services. No public comment was received.
MOTION by Council Member Dodd and SECONDED by Council Member Nunn to
approve the Purchase Order for Palm Bay Concrete in the amount of up to
$79,132.82.
Roll Call:
Mayor Jones
Vice Mayor McPartlan
Council Member Nunn

-aye
-aye
-aye

Council Member Matthews -aye
Council Member Dodd
-aye

Motion carried 5-0.
F. Consideration of the Evaluation and Appraisal Report process to the
Comprehensive Plan
The Community Development Director presented a letter received from the Florida
Department of Commerce requesting that the city indicate whether it intends to undertake
an Evaluation and Appraisal Report (EAR) of its Comprehensive Plan. A response is
required by August 1st. The last full evaluation was conducted during COVID, with
adoption completed in 2021. She noted that several state statutes enacted since 2021

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CITY COUNCIL MEETING WITH CRA MINUTES
JULY 22, 2026
PAGE 7
would benefit from alignment review, and that anticipated future development activity
makes updating the Comprehensive Plan prudent at this time.
The City Manager explained that staff was seeking formal direction from the governing
body, as the notification to Florida Commerce must be made by Council. He also noted
that initiating the process now would allow the city to utilize consultant funds already
allocated in the current budget year, potentially freeing up future-year funds for other
planning needs. Council Member Dodd moved to provide that direction, acknowledging
that a consultant would be sought and that the decision carries a statutory obligation.
MOTION by Council Member Dodd and SECONDED by Vice Mayor McPartlan to
direct staff to notify the state that the city will proceed with the Evaluation and
Appraisal Report process for the Comprehensive Plan.
Roll Call:
Vice Mayor McPartlan
-aye
Council Member Nunn
-aye
Council Member Matthews -aye

Council Member Dodd
Mayor Jones

-aye
-aye

Motion carried 5-0.
G. Consideration of a motion to set the proposed millage at 3.4455 for the FY2027
TRIM Notice and direct the City Manager to execute and transmit the required
forms.
The Finance Director/CFO presented the FY 2027 draft budget highlights and staff's
recommended millage rate. Key economic factors noted include a 4.2% consumer price
index increase, a federal interest rate target of 3.5–3.75%, and a 4.8% Florida
unemployment rate. Sebastian's taxable assessed value increased 5.2% for the 2026 tax
year, while Florida housing prices declined slightly overall. Personnel costs are rising due
to negotiated police union pay increases and a projected 6% increase in health insurance
premiums.
The general fund reflects a net decrease of approximately $18,577 compared to the prior
year's amended budget, primarily driven by a $365,740 increase in personnel costs offset
by reductions in operating and capital expenditures. He also reported that both the
discretionary sales tax (DST) and the 0.5-cent sales tax are trending below prior year
collections—DST at approximately negative 4% and the 0.5-cent tax at negative 5%—
which could result in a combined revenue reduction of up to $279,000 if the trend
continues. The City Manager emphasized these figures were new and would be
incorporated into upcoming quarterly reports.
Staff's proposed millage rate of 3.4455 matches the prior year rate and would generate
approximately $9,026,000 in property tax revenue. By contrast, the rollback rate of
3.3339—recommended by the Budget Advisory Committee—would require drawing
approximately $282,000 from reserves to balance the budget. The Finance Director/CFO

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CITY COUNCIL MEETING WITH CRA MINUTES
JULY 22, 2026
PAGE 8
noted that the proposed rate, as advertised on TRIM notices, would be characterized as
a 3.35% tax increase and would require a four-fifths majority vote of Council under new
state requirements.
MOTION by Vice Mayor McPartlan and SECONDED by Council Member Nunn to
set the TRIM notice millage at 3.4455.
Council deliberated at length, noting that the budget had been thoroughly reviewed at the
prior workshop and that the TRIM notice is not the final adopted rate. Council Member
Nunn emphasized the city's history of lean budgeting, the staffing constraints already
present in the Police Department and Community Development, and the difficulty of
absorbing an additional $284,000 reduction. He cautioned that if Amendment 3 passes
at the state level, the city could face cuts of up to $2.8 million in the following budget year.
Roll Call:
Council Member Nunn
Council Member Matthews
Council Member Dodd

-no
-no
-no

Mayor Jones
Vice Mayor McPartlan

-aye
-aye

Motion failed 2-3.
Council Member Dodd expressed sympathy for the rollback position, acknowledging the
public's concern over government spending, and argued that the reserve fund—then
holding approximately $9.3 million in available balance—could absorb the $282,000
difference without material harm to city operations. Council Member Nunn noted on the
record his concern that using reserves in this manner would compound the city's fiscal
challenge in the next budget cycle.
MOTION by Council Member Dodd and SECONDED by Council Member Nunn to
set the proposed FY2027 TRIM notice millage at the rollback rate of 3.3339 and
direct the City Manager to draw from reserve funds as needed to balance the
budget at that level.
Roll Call:
Council Member Matthews -aye
Council Member Dodd
-aye
Mayor Jones
-no

Vice Mayor McPartlan
Council Member Nunn

-aye
-aye

Motion carried 4-1.
14.

CITY ATTORNEY MATTERS

The City Attorney had no matters to report.
15.

CITY MANAGER MATTERS

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CITY COUNCIL MEETING WITH CRA MINUTES
JULY 22, 2026
PAGE 9
The City Manager provided the following updates:
The Main Street Boat Ramp and the intersection of Main Street and Indian River Drive
will be closed August 3rd, 4th, and 5th for intersection repainting. North and southbound
Indian River Drive traffic will be routed through the boat ramp parking lot, and the boat
ramp will also be closed during those three days, reopening the morning of August 6th.
The Police Department's Back-to-School event is scheduled for July 31st at Riverview
Park. Staff requested Council consensus to authorize a small-scale Harrison Street
closure from the entrance of the overflow lot to Indian River Drive, in front of the splash
pad. Council consensus was given.
The City Manager informed the Council that he would not be pursuing renegotiation of his
employment contract.
Regarding the septic-to-sewer project in the CRA, three of six public infrastructure areas
have been completed (North Central Louisiana and High Street), with the remaining three
areas currently under design. On the private side, the city's contractor has begun
coordination with 31 of 89 identified connection sites, with one site actively under
construction and expected to be completed by the end of July. Additionally, a feasibility
study for connecting the entire city to the Indian River County utility sewer system is to be
submitted to the county's vendor by July 31st, with staff and county review to follow before
a joint presentation to the respective governing bodies.
16.

CITY CLERK MATTERS

The City Clerk announced that the August City Council meeting schedule has been
adjusted due to early voting, which runs from August 8th through the 15th. The August
meetings will be held on August 5th and August 19th.
17.

CITY COUNCIL MATTERS

Council Member Matthews congratulated Alden Dixon, son of former Council Member
Kelly Dixon, on winning first place in the 2026 ASGA Golf Tournament in the ages 13–19
division.
Vice Mayor McPartlan acknowledged that July 22nd was his eldest daughter Morgan's
27th birthday.
Mayor Jones had no matters to report.
Council Member Nunn noted for the public record that while the vote to set the millage at
the rollback rate reflects the Council's intent to keep taxes as low as possible, using
$284,000 from reserves means the city begins the next budget year at a structural deficit
of that amount. He further cautioned that if Amendment 3 passes, the city may face a
reduction of up to $2.8 million in future revenues, compounding the challenge to

45

CITY COUNCIL MEETING WITH CRA MINUTES
JULY 22, 2026
PAGE 10
approximately $3.1 million in required cuts. He encouraged residents to attend budget
meetings and engage with the process.
Council Member Dodd announced that, after more than 20 years of public service to the
City of Sebastian, including time on the Code Enforcement Board, the Planning and
Zoning Commission, and the past 10 years on City Council, he will not be seeking reelection. He encouraged any interested citizens to visit the City Clerk's office and consider
running for a seat on the Council.
18. ADJOURN
There being no further business, Mayor Jones adjourned the meeting at 7:10 p.m.
Approved at the August 5, 2026 Regular City Council Meeting.

___________________________________
Mayor Fred Jones

ATTEST:

____________________________________
Jane M. Garcia, MMC
City Clerk

*These meeting minutes were prepared with the assistance of artificial intelligence (AI)
technology to support drafting, organization, and formatting. All content has been
reviewed for accuracy and completeness by the Clerk’s Office prior to finalization. The
official record of the meeting remains subject to approval by the governing body.

46

CITY OF SEBASTIAN
CITY COUNCIL STAFF REPORT
DATE August 5, 2026
TO Honorable Mayor and City Council
THRU Brian Benton, City Manager
Ron Paul, Parks and Recreation Administrative
FROM Asst.
SUBJECT Alcohol Beverage Approval – Hatton Family

EXECUTIVE SUMMARY
The Hatton Family is having a Bridal Shower event at the Sebastian Community Center on
October 3, 2026 and they are requesting permission to serve alcoholic beverages.
RECOMMENDATION
Staff recommends approval
ATTACHMENTS:
1. Payment Receipt
FUNDING SOURCE:
Expenditure required

Amount Budgeted:

Funding source

N/A

N/A

N/A

Additional Funds Needed:

47

48

49

50

51

CITY OF SEBASTIAN
CITY COUNCIL STAFF REPORT
DATE August 5, 2026
TO Honorable Mayor and City Council
THRU Brian Benton, City Manager
FROM Jessica Graham, Procurement Manager
Consideration of a 36-month renewal for Zscaler
SUBJECT Private Access, and authorize the City Manager or
designee to issue purchase orders not to exceed
$10,500 per year to Computers At Work!, Inc.

EXECUTIVE SUMMARY
In 2020, MIS implemented Zscaler Private Access (Zscaler) as the City’s remote access method
to replace our previous VPN solution. Zscaler lets employees securely reach internal
applications without placing them on the City’s network. Zscaler restricts access to only verified
users and approved resources.
By accepting this 36-month proposal, the City is locking in the per year price of $10,500 versus
paying higher rates for annual renewals (our initial FY27 renewal was $12,241.50). The
extended term ensures continued protection of internal applications through validated access
to approved resources only.
For this proposed purchase, the City will utilize the State of Florida’s Alternate Source Contract
(#43210000-23-NASPO-ACS) with Dell Marketing LP (Dell), which was competitively selected
using procedures equivalent to those of the City of Sebastian. While Dell was awarded the
contract, Computers at Work!, an authorized Dell reseller under the State of Florida contract,
will fulfill the order.
Cooperative purchasing, or the use of existing government contracts, ensures that pricing and
contract terms remain the same while the contract is active, including any contract extensions
or renewals. In accordance with State of Florida procurement statutes and the City’s Code of
Ordinance Section 2-10(c)(2), the procurement procedures carried out by the awarding agency
are equivalent to Sebastian’s procurement process. At this time, staff has determined that the
recommended vendor is the most advantageous for meeting the City’s needs. Staff is seeking
approval to accept the 36 month renewal pricing, and authorization for the City Manager or
designee to issue purchase orders.
RECOMMENDATION
On behalf of MIS, the Procurement Division requests that the City Council approve a 36-month
renewal for Zscaler Private Access, and authorize the City Manager or designee to issue
purchase orders not to exceed $10,500 per year to Computers At Work!, Inc.

52

ATTACHMENTS:
1. Procurement Justification
2. Computers At Work!, Inc. Quote
3. Dell Marketing LLP, State of Florida Contract Renewal
a. Contract #43210000-23-NASPO-ACS is on file in the Procurement Division
FUNDING SOURCE:
Expenditure required
Amount Budgeted:
Funding source
September 15, 2026 - $10,500 FY26 - $9,765
MIS Operating Budget
September 15, 2027 - $10,500 FY27 - $10,058
September 15, 2028 - $10,500 FY28 - $10,500
Additional Funds Needed: FY26 - $735. The deficit of $735 will be covered through MIS’s
R&M Office Equipment budget.

53

PROCUREMENT JUSTIFICATION
A Competitive Solicitation is a formal process that requires sealed bids, provides an equal and
open opportunity to qualified parties, and culminates in a selection based on criteria.
A Competitive Quote is an informal process that provides an equal and open opportunity to
qualified parties and culminates in a selection based on criteria.
July 22, 2026

DATE:

Invitation to Bid (ITB)
Request for Proposal (RFP)
TYPE OF PURCHASE:

Request for Qualification (RFQ)
Invitation to Quote (ITN)
Piggyback/Cooperative
3 Written Quotes

PROPOSED VENDOR:
ITEMS OR SERVICES
REQUIRED:

Computers at Work! (Dell Marketing LP re-seller)
Zscaler Private Access

ADDITIONAL INFORMATION
MIS purchases Zscaler Private Access through Computer's at Work!, Inc. Computer's at Work!, Inc.
is an authorized Dell reseller and the computers are quoted through the State of Florida Contract
#43210000-23-NASPO-ACS, Computer Equipment, Peripherals, and Related Services.

Approved:

________________________________________
Jessica Graham, Procurement Manager

Procurement Division
(Rev. 12/2024)

1225 Main Street, Sebastian, FL 32958

Phone: 772-388-8231

54

1 of 2

55

2 of 2

56

CONTRACT AMENDMENT NO.: 2
Contract No.: 43210000-23-NASPO-ACS
Contract Name: Computer Equipment, Peripherals, and Related Services
to Contract No. 43210000-23-NASPO-ACS
This Contract Amendment No. 2
Department of Management Services
agency of the State of Florida, located at 4050 Esplanade Way, Tallahassee, Florida 32399;
with its principal place of business located at One Dell
and Dell Marketing L.P.
Way, Round Rock, TX 78682;
WHEREAS the Parties entered into the Term Contract, which became effective on February 1,
2024, for the provision of Computer Equipment, Peripherals, and Related Services;
WHEREAS the Master Contract was renewed for a period of one (1) year, with a new Master
Contract expiration date of June 30, 2027 and;
WHEREAS, the Parties agreed to amend the Term Contract per Amendment No. 1 to incorporate
Exhibit A, Additional Terms and Conditions to the Enterprise Contract and Exhibit B, Enterprise
Standard Terms and Conditions to the Enterprise Contract;
WHEREAS the Parties agree to renew the Term Contract as provided for in Exhibit B, Enterprise
Standard Terms and Conditions, subsection 4.1 Term and;
WHEREAS the Parties agreed that the Term Contract may be amended by mutual agreement as
provided in Exhibit B, Enterprise Standard Terms and Conditions, subsection 2.1 Amendment.
ACCORDINGLY, and in consideration of the mutual promises contained in the Term Contract
documents, the Parties agree as follows:
I. Contract Renewal. The Term Contract is renewed for a period of one (1) year pursuant to the
same terms and conditions of the Term Contract and any executed written amendments, with a
new Term Contract expiration date of June 30, 2027.
II. Conflict. To the extent any of the terms of this Amendment conflict with the terms of the Term
Contract, the terms of this Amendment shall control.
III. Effect. The terms and conditions of the Term Contract, as amended (Amendment No. 1), are
incorporated by reference as if fully re-written herein. The terms and conditions of the Amended
Term Contract not amended herein will remain in full effect. This Amendment is effective when
signed by both Parties.

Rev. 10/7/2024

Page 1 of 2

57

CONTRACT AMENDMENT NO.: 2
Contract No.: 43210000-23-NASPO-ACS
Contract Name: Computer Equipment, Peripherals, and Related Services
IN WITNESS WHEREOF, the Parties have executed this Amendment by the undersigned duly
authorized representatives.
State of Florida:
Department of Management Services

Contractor:
Dell Marketing L.P.

By: _____________________________

By: _____________________________

Name: Tom Berger
Title: Secretary

Name: Katherine Castillo
Title: Paralegal Advisor

Date:

6/24/2026 | 12:49 PM EDT
__________________________

Rev. 10/7/2024

Date:

6/16/2026 | 5:09 PM EDT
__________________________

Page 2 of 2

58

CITY OF SEBASTIAN
CITY COUNCIL STAFF REPORT
DATE August 5, 2026
TO Honorable Mayor and City Council
THRU Brian Benton, City Manager
FROM Richard Blankenship, Parks and Recreation Director
Consider authorizing the City Manager to execute a
grant agreement with Florida Department of Agriculture
for an urban forestry grant for $50,000 for tree canopy
SUBJECT expansion in parks.

EXECUTIVE SUMMARY
The City has been awarded a $50,000 non-matching grant to plant trees in several parks in the
city that lack a sufficient tree canopy. There are four parks identified as needing additional tree
canopy for natural shade. They include the Veterans Memorial at Riverview Park, Filbert Street
Park playground area, Easy Street Park playground area and the Sebastian Bark Park dog run
areas. These plantings will include native trees that provide substantial natural shade.
RECOMMENDATION
Consider authorizing the City Manager to execute grant agreement FDACS #34133 for
$50,000.00 for tree canopy expansion.
ATTACHMENTS:
1. Grant agreement FDACS# 34133
FUNDING SOURCE:
Expenditure required
$50,000.00

Amount Budgeted:
$50,000.00

Funding source
FDACS Grant

Additional Funds Needed: $ 0.00

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FDACS# 34133

Florida Department of Agriculture and Consumer Services
Division of Administration

WILTON SIMPSON
COMMISSIONER

FEDERAL FINANCIAL ASSISTANCE
SUBRECIPIENT AGREEMENT

This Federal Financial Assistance Subrecipient Agreement (Agreement) made and entered into
on ____________________________, by and between the FLORIDA DEPARTMENT OF
AGRICULTURE AND CONSUMER SERVICES, the Recipient, and the City of Sebastian, the
Subrecipient. The Subrecipient’s Application package for federal financial assistance, dated,
November 17, 2025 (Application) is incorporated by reference. The Subrecipient shall perform
the Scope of Work contained in the Subrecipient’s Application.
The Department of Management Services' designated United Nations Standard Products and
Services Code (UNSPSC) is 70151500.
A. SUBAWARD AMOUNT
1. The total award amount for satisfactorily completing the Scope of Work is $50,000.00. In
no event shall the Recipient be liable for payment of any amount, which exceeds the
total award amount.
a. The Subrecipient may expend funds only for allowable costs resulting from
obligations incurred during the agreement period.
b. The balance of unobligated funds which have been advanced or paid must be
refunded to the Recipient.
c. Funds paid in excess of the amount to which the Subrecipient is entitled under the
terms and conditions of the agreement must be refunded to the Recipient.
B. TERM
1. The agreement period of this Subrecipient agreement shall commence upon execution
and, unless sooner terminated or canceled, shall end on the 31st day of August, 2027
(Term).
2. No-cost extensions require the prior written approval of the Recipient and must be
submitted not less than sixty (60) days prior to the end of the Term. Extension requests,
which exceed the federal agency award period, will not be granted.
C. UNIVERSAL IDENTIFIER AND SYSTEM OF AWARD MANAGEMENT
1. The Subrecipient shall comply with 2 CFR, Part 25, “Financial Assistance Use of
Universal Identifier and System of Award Management” (SAM). The Subrecipient must
register and maintain a registration in SAM until submittal of the final financial report. A
unique entity identifier is a 12-character alphanumeric ID assigned to an entity by
SAM.gov.
2. Compliance with 2 CFR, Part 25 is not required for individuals.
D. FINANCIAL AND PROGRAM MANAGEMENT
FDACS-02017 Rev. 12/24
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1. Statutory and National Policy Requirements
a. All expenditures of federal financial assistance under the Agreement shall be in
compliance with all applicable laws, rules, and regulations applicable to expenditures
of federal funds.
b. The Subrecipient shall implement applicable National Policy Requirements.
2. Deliverables
a. The Subrecipient must provide quantifiable, measurable, and verifiable units of
Deliverables which must be received and accepted in writing by the Recipient before
payment. Deliverables must be directly related to the Scope of Work; specify
minimum levels of service to be performed; and contain criteria for evaluating the
successful completion of each Deliverable. The Deliverables are set forth in the
Scope of Work contained in the Subrecipient Application.
b. The Subrecipient shall perform all deliverables within the time frame established in
this Agreement. Unless otherwise set forth in the Scope of Work, failure to meet the
Deliverables of this Agreement shall result in a financial consequence up to 100% of
the final payment request unless the failure to perform the deliverable is corrected or
prohibited by the federal agency awarding the grant.
3. Financial Management
a. The Subrecipient shall maintain an accounting system and a set of accounting
records, which allow for the identification of revenues and expenditures related to
this Agreement.
b. The Subrecipient shall comply with 2 CFR, Part 200, as currently in effect and as
may be amended from time to time and adhere to the accounting principles and
procedures required therein, use adequate internal controls, and maintain necessary
source documentation for all costs incurred.
4. Reimbursement Requests
a. The allowability of costs shall be in accordance with the federal financial assistance
cost principles applicable to the Subrecipient and terms of this Agreement.
b. The Subrecipient shall submit the payment request packet to the Recipient’s Grant
Manager not more often than monthly, but not less often than quarterly. To be
eligible for reimbursement, costs shall be allowable, necessary, and reasonable, and
must be submitted by budget category consistent with the budget plan submitted with
the Subrecipient’s Application.
c. All reimbursement requests must be submitted using the Recipient’s standard
payment request packet and provide supporting documentation for each cost. An
authorized Subrecipient representative shall sign the certifications on the payment
request packet submitted.
FDACS-02017 Rev. 12/24
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d. The payment request packet is downloadable from
https://forms.fdacs.gov/02019.pdf.
e. A Subrecipient whose federal financial assistance grant provides an online
reimbursement system for reporting reimbursement details shall use the online
reimbursement system instead of the payment request packet.
f.

$50,000.00 for one year based on invoices submitted for expenses incurred during
the quarterly periods ending March 31, June 30, September 30 and December 31 of
each year. Each quarter, The SUBRECIPIENT shall submit detailed quarterly reports
using the format and content shown on the RECIPIENT’S performance progress
report. Invoices must be received within 30 calendar days of the conclusion of each
quarter. Bills will be in the form of an invoice by major categories and will include
local funding information detailing staff salaries, benefits, indirect costs (at 10% of
Total Direct Costs) and other approved expenses, if accrued.

g. Travel and per diem costs are not allowable under this contract.
5. Payment of Reimbursement Requests
a. Payment for allowable, necessary, and reasonable costs shall be made within thirty
(30) days after acceptance by the Recipient. Payment request packets returned to
the Subrecipient due to omissions or preparation errors will result in a payment
delay.
b. Payment requests for a percentage of work completed on each task deliverable are
allowed.
c. Payment is contingent upon the availability of funding from the federal agency and
the Subrecipient’s compliance with the terms and conditions of this Agreement.
d. The final payment under this Agreement shall be made upon completion of the
Scope of Work including all Deliverables and the receipt and approval of all reports
required hereunder.
(1) The final payment under this Agreement shall be made upon completion of the
Scope of Work including all Deliverables and the receipt and approval of all
reports required hereunder. Reimbursement request form with required backup
documentation.
(2) Final Report – brief paragraph on letterhead or form FDACS-02018 summarizing
what was accomplished with the grant funding.
(3) Copy of a news release that will be submitted to a local publication crediting the
U.S. Forest Service for providing funding.
(4) Copy of Congressional thank you letter - Thank you letter addressed to your
federal congressional representatives for the grant funding. Include a brief
description of what you were able to accomplish with the funding.
(5) Certification of Acceptance executed by a Florida Forest Service official.
(6) An iTree Design report of the project is required to be submitted prior to the processing of
the final reimbursement. This tool estimates the future reduction in storm water runoff
and increase in water quality over the life of the planted trees. The report should include
FDACS-02017 Rev. 12/24
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assessments for years 5, 15, and 25. iTree Design is an easy to use and free program
that can be found at https://design.itreetools.org/.

e. Disallowance or adjustments due to audit findings may require the Subrecipient to
return funds to the Recipient. The Subrecipient is solely responsible for reimbursing
the Recipient for amounts incorrectly paid to the Subrecipient.
6. Program Income
a. “Program income includes but is not limited to income from fees for services
performed, the use or rental of real or personal property acquired under federal
awards, the sale of commodities or items fabricated under a federal award, license
fees and royalties on patents and copyrights, and principal and interest on loans
made with federal award funds”. 2 CFR 200.80
b. The Subrecipient must report to the Recipient any program income received or
anticipated from the activities performed under this Agreement.
7. Revision of Budget Plan
a. The Budget Plan contained in the Subrecipient Application lists costs and budget
categories to fund the Subrecipient’s performance of the Scope of Work, including
the completion of Deliverables.
b. The Subrecipient is required to report any transfers from one approved budget
category to another approved budget category. If the cumulative budget transfers
meet or exceed ten percent (10%), prior approval, evidenced by contract
amendment, is required.
c. Prior approval, evidenced by contract amendment, is required for:
(1) Any transfers from an approved budget category to an unapproved budget
category. An unapproved budget category is defined as having no funds
allocated in the original Budget Plan.
(2) Any equipment purchases not noted in the original Budget Plan and/or Scope of
Work.
(3) Any subawarding or contracting out of any work not noted in the original Budget
Plan and/or Scope of Work.
8. Revision of Scope of Work
a. The Subrecipient shall report any changes to the Scope of Work including but not
limited to changes in the objectives, changes in key personnel, reduction of work
effort by key personnel, and delays in completion of the work.
9. Acknowledgements

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a. The Subrecipient shall have an acknowledgement of the USDA Forest Service
support placed on any publication written or published or audiovisual produced with
grant support and, if feasible, on any publication reporting the results of, or
describing, a grant-supported activity, or audiovisuals produced with grant
support. This requirement does not apply to audiovisuals produced as research
instruments or for documenting experimentations or findings and not intended for
presentation or distribution to the public.
Minimum verbiage requirement is as follows: "This publication made possible
through a grant from the USDA Forest Service in cooperation with the Florida Forest
Service."
b. Publication means a published book, periodical, pamphlet, brochure, flier, or similar
item.
c. Audiovisual means a product containing visual imagery or sound or both.
d. The Subrecipient acknowledgement must contain a disclaimer which states: “Any
opinions, findings, conclusions, or recommendations expressed in this publication or
audiovisual are those of the author(s) and do not necessarily reflect the view of the
USDA Forest Service.”
e. Language shall read:
The work upon which this (insert publication or audiovisual or both) is
based was funded, in whole or in part through a subrecipient grant
awarded by the USDA Forest Service through the Florida Department of
Agriculture and Consumer Services. The contents do not necessarily
reflect the views or policies of the USDA Forest Service nor does mention
of trade names, commercial productions, services, or organizations imply
endorsement by the U.S. Government.
E. PROPERTY STANDARDS
1. Equipment and Real Property
a. Equipment must be used in the project for which the federal funds are derived.
b. The federal agency has a vested interest in equipment and/or real property which, when
purchased, exceeds $5,000 in value. If a title is issued for the equipment and/or real property,
the federal agency must be listed on the title.

c. The Subrecipient must maintain property records, which include, but are not limited
to, the description, serial number or other identification number, acquisition date,
cost, location, percentage of federal participation in the cost of the property, use and
condition of the property. When the property is disposed of, the property records
must be updated with the date of disposal and sale price of the property.
d. A physical inventory is required at least once every two years.

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e. If the equipment and/or real property are to be sold or used as a trade-in, approval of
the Recipient is required.
f.

At the end of the award period, the Subrecipient is required to request from the
Recipient disposal instructions and is required to notify the Recipient of the fair
market value of the equipment and/or real property.

2. Insurance Coverage
a. The Subrecipient will carry sufficient insurance coverage to protect all assets
required under the Agreement from loss due to theft, fraud, and/or undue physical
damage. The Subrecipient shall carry insurance on its own assets in commercially
reasonable amounts and all statutorily required insurance, including without limitation
Workers’ Compensation insurance.
3. Intellectual Property
a. Anything by whatsoever designation it may be known, that is produced by, or
developed in connection with this Agreement shall become the exclusive property of
the Recipient and may be copyrighted, patented, or otherwise restricted as provided
by Florida or federal law. Neither the Subrecipient nor any individual employed under
this Agreement shall have any proprietary interest in such property.
b. With respect to each Deliverable that constitutes a work of authorship within the
subject matter and scope of U.S. Copyright Law, 17 U.S.C. Sections 102-105, such
work shall be a “work for hire” as defined in 17 U.S.C. Section 101 and all copyrights
subsisting in such work for hire shall be owned exclusively by the Recipient.
c. In the event it is determined as a matter of law that any such work is not a “work for
hire,” the Subrecipient shall immediately assign to the Recipient all copyrights
subsisting therein for the consideration set forth in the Agreement and with no
additional compensation.
d. The foregoing shall not apply to any preexisting software, or other work of authorship
used by the Subrecipient to create a Deliverable but which exists as work
independent of the Deliverable, unless the preexisting software or work was
developed by the Subrecipient pursuant to a previous Agreement with the Recipient
or by a purchase by the Recipient under a state term contract.
F. MATCHING OR COST SHARE (IF APPLICABLE)
1. The matching or cost share portion must be tracked using a unique identifier in the
Subrecipient accounting system.
2. If the matching or cost share portion is not met, the Recipient may disallow costs paid with
federal funds in proportion to the reduction in the matching or cost share amount.
3. The matching or cost share portion must be incurred in direct proportion to the amount of
federal funds used.

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4. The matching or cost share portion must be reported based upon the Budget Plan
submitted with the Application.
5. Records for in-kind contributions, which are based upon volunteer hours, must have
timesheets or a sign-in/sign-out logs and must explicitly state the method for valuation of
the hours. The value must be reasonable.
6. Records for in-kind contributions, which are based upon goods or services provided, must
have an invoice, if available, or must explicitly state the method for the valuation. The
value must be reasonable.
7. In-kind contributions must be provided by a third party during the period for which they are
being claimed.
8. The matching or cost share portion must not be counted towards other cost sharing
requirements. Neither costs nor values of third-party in-kind contributions may count if
they have been used towards other cost sharing requirements.
G. GENERAL PROCUREMENT STANDARDS
1. The Subrecipient will follow the same policies and procedures it uses for procurements
from other funding sources.
2. The Subrecipient must have documented procurement procedures.
3. The Subrecipient must have written policies on standards of conduct covering conflicts of
interest. No employee, officer, or agency may participate in the selection, award or
administration of a contract supported by federal funds if he or she has a real or
apparent conflict of interest.
H. PERFORMANCE MONITORING AND REPORTING
1. The Subrecipient shall submit detailed quarterly reports using the format and content
shown on the Recipient’s performance progress report. The performance progress
report is downloadable from https://forms.fdacs.gov/02018.pdf.
2. In the event the Agreement is terminated, the Subrecipient shall furnish a report detailing
progress made under this Agreement through the date of termination within twenty (20)
days of termination.
3. The Subrecipient shall cooperate in all on-site reviews from the Recipient, its authorized
representatives, or federal government personnel.
4. The review personnel will be given full and complete access during normal business
hours to all information related to the performance of this Agreement to ensure
compliance with project activities and statutes, regulations, and rules.
5. The Recipient will give 48 hours’ notice of any on site review.
6. The Subrecipient shall make available all personnel involved in the performance of work
on this Agreement.
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7. Failure to correct substandard performance within thirty (30) days after written notice from
the Recipient shall result in suspension and/or termination of the Agreement.
I.

RECORD RETENTION AND ACCESS
1. Retention Requirements for Records
a. Upon reasonable notice, the Recipient shall have access to the Subrecipient’s
records during normal business hours.
b. The Subrecipient shall maintain all records pertinent to the activities to be funded
under this Agreement for a period of five (5) years after final payment is received and
for such additional period as may be required until all claims, litigation and appeals
pertaining or related to the Agreement have been completely resolved.
2. Access to Public Records
a. The Subrecipient shall comply with all applicable requirements of Chapter 119, F.S.
b. To the extent that Subrecipient meets the definition of “Contractor” under Section
119.0701, F.S., all documents, including papers, letters, or any other record or
materials prepared pursuant to this Agreement are subject to Florida’s Public Records
Law. Subrecipient must:
(1) Keep and maintain public records required by the Recipient to perform the service.
(2) Upon request from the Recipient’s custodian of public records, provide the
Recipient with a copy of the requested records or allow the records to be
inspected or copied within a reasonable time at no cost to the Recipient.
(3) Ensure that public records that are exempt or confidential and exempt from public
records disclosure requirements are not disclosed except as authorized by law
for the duration of the contract period and following completion or termination of
the contract if the Subrecipient does not transfer the records to the Recipient.
(4) Upon completion or termination of the contract, transfer, at no cost, to the
Recipient all public records in possession of the Subrecipient or keep and
maintain public records required by the Recipient to perform the service. If the
Subrecipient transfers all public records to the Recipient upon completion or
termination of the contract, the Subrecipient shall destroy any duplicate public
records that are exempt or confidential and exempt from public records
disclosure requirements. If the Subrecipient keeps and maintains public records
upon completion or termination of the contract, the Subrecipient shall meet all
applicable requirements for retaining public records. All records stored
electronically must be provided to the Recipient, upon request from the
Recipient’s custodian of public records, in a format that is compatible with the
information technology systems of the Recipient.
c. The Recipient shall have the right of unilateral cancellation for refusal by the
Subrecipient to allow public access to all documents, papers, letters, or other

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material made or received by the Recipient in conjunction with the contract, unless
the records are exempt from s. 24(a) of Article I of the State Constitution and
Section 119.07(1), F.S.
d. Nothing in this article shall be considered a waiver of the provisions of
Section 119.0701, F.S.

IF THE SUBRECIPIENT HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO
THE SUBRECIPIENT’S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN
OF PUBLIC RECORDS:
OFFICE OF GENERAL COUNSEL
407 SOUTH CALHOUN STREET, SUITE 520
TALLAHASSEE, FL 32399
PHONE: (850) 245-1000
EMAIL: [email protected]
J. REMEDIES FOR NONCOMPLIANCE
1. Prior to the exercise of any remedy provided for herein, the Recipient shall provide thirty
(30) calendar days written notice of default and shall provide the Subrecipient the
opportunity to cure such failure or default within said thirty (30) day period. Upon the
failure or inability to cure, the Recipient shall have all rights and remedies provided at
law or in equity, including without limitation the following:
a. Temporarily withhold cash payments pending correction of the deficiency by the
Subrecipient.
b. Disallow all or part of the cost of the services not in compliance.
c. Wholly or partly suspend or terminate this Agreement.
2. Termination
a. This Agreement may be terminated for convenience by either party upon giving not
less than thirty (30) days advance written notice to the other party. The Subrecipient
shall be paid for all work satisfactorily performed prior to the date of termination
provided the Subrecipient has otherwise complied with the terms of this Agreement,
including the submission of all reports.
b. The Recipient may suspend or terminate this Agreement if the Subrecipient:
(1) Fails to comply with any applicable rules, regulations or provisions referred to
herein, or any other applicable state or federal statutes, rules, regulations,
executive orders, federal guidelines, policies or directives;
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(2) Fails to timely fulfill its obligations under the Agreement;
(3) Improperly or illegally uses funds provided under this Agreement; or
(4) Submits reports that are incorrect in any material respect.
K. CLOSE OUT
1. Notwithstanding the termination of this Agreement, the Subrecipient’s obligations to the
Recipient shall survive until all close out requirements are completed. Close out activities
shall include but are not limited to completing and submitting final reports, properly
disposing of property, accounting for unspent cash advances and program income and
transferring custodianship of records to Recipient or its designee.
2. Post-close Out Adjustments
a. Any funds paid in excess of the amount to which the Subrecipient is entitled under
the Agreement must be refunded to the Recipient within thirty (30) days after
demand therefore by Recipient.
L. AUDIT REQUIREMENTS
1. Audit Provisions
a. If the Subrecipient is a state or local government or a nonprofit organization, the
audit provisions as defined in 2 CFR, Part 200 Subpart F are applicable.
b. If the Subrecipient is a commercial organization (for-profit), the organization will
provide the Recipient with its annual audited financial statement or the annual tax
return provided to the Internal Revenue Service.
c. Audit provisions are not required for a Subrecipient who is an individual.
d. In the event that the Subrecipient expends $1,000,000 or more in federal awards in
its fiscal year, the Subrecipient must have a single or program-specific audit
conducted in accordance with the 2 CFR, Part 200 Subpart F.
e. If the Subrecipient expends less than $1,000,000 in federal awards in its fiscal year,
an audit conducted in accordance with the provisions of 2 CFR, Part 200 Subpart F
is not required. Records must be available for audit or review if necessary.
f.

If the Subrecipient expends less than $1,000,000 in federal awards in its fiscal year
and elects to have an audit conducted, the cost of the audit must be paid from nonfederal resources.

2. Basis for Determining Federal Awards Expended
a. In determining the federal awards expended in its fiscal year, the Subrecipient shall
consider all sources of federal awards, including federal resources received from the
Recipient.
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b. The determination of amounts of federal awards expended should be in accordance
with the guidelines established by 2 CFR, Part 200 Subpart F.
3. Relation to Other Audit Requirements
a. If the Subrecipient has an audit conducted in relationship to any other federal
regulation or statute, the Recipient may determine upon review if the audit reports
meet the needs of the Recipient. If so, an additional audit will not be required.
b. An audit of the Subrecipient conducted by the Auditor General in accordance with
provisions of 2 CFR, Part 200 Subpart F will meet these requirements.
c. These provisions do not limit the authority of the federal agency, Inspector General,
General Accounting Office (GAO), or Recipient to conduct or arrange for the conduct
of audits or evaluations of federal financial assistance awards.
4. Frequency of Audits
a. Audits shall be performed annually to meet this requirement.
5. Sanctions
a. If the Subrecipient is unwilling or has a continued inability to have an audit
conducted, the provisions for noncompliance will be enforced.
6. Subrecipient Responsibilities
a. The Subrecipient shall arrange for the audit to be conducted in a timely manner and
submitted as required in 2 CFR 200.512.
b. The Subrecipient shall prepare the financial statements in accordance with 2 CFR
200.510.
c. The Subrecipient shall promptly follow up and take corrective action on audit
findings.
d. The Subrecipient will provide the auditor with access to records, personnel,
documentation, and other information as needed by the auditor.
7. Audit Findings Follow-up
a. At the completion of the audit, the Subrecipient must prepare, in a document
separate from the auditor’s findings a corrective action plan to address each audit
finding included in the current year auditor’s reports.
b. The corrective action plan must provide the name(s) of the contact person(s)
responsible for corrective action, the corrective action planned and the anticipated
completion date.

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c. If the Subrecipient does not agree with the audit findings or believes corrective action
is not required, then the corrective action plan must include an explanation and
specific reasons.
d. Any deficiencies noted in audit reports must be fully cleared by the Subrecipient
within thirty (30) days after receipt by the Subrecipient.
e. Failure of the Subrecipient to comply with the above requirement will constitute a
violation of this Agreement and may result in the withholding of future payments.
8. Report Submission
a. The audit must be completed and the data collection form and reporting package
must be submitted within the earlier of thirty (30) calendar days after receipt of the
auditor’s report(s) or nine months after the end of the audit period. If the due date
falls on a Saturday, Sunday, or Federal holiday, the reporting package is due the
next business day.
b. The Subrecipient must submit required data elements described in Appendix X to 2
CFR, Part 200 – Data Collection Form (SF-SAC), which states whether the audit was
completed in accordance with this part and provide information about the
Subrecipient, its federal programs and the results of the audit.
c. A senior representative of the Subrecipient must sign a statement to be included as
part of the data collection that the Subrecipient has complied with the audit
requirements, the data was prepared in accordance with 2 CFR 200.512, the
reporting package does not include protected personally identifiable information, the
information is accurate and complete, and the reporting package and form will be
publicly available on the web.
d. The Subrecipient shall also submit to the Recipient’s Grant Manager one copy of the
audit report, reporting package, any management letter issued by the auditor, and
the data collection form described in Appendix X to 2 CFR, Part 200.
e. The Subrecipient is required to use the internet submission form on the Federal Audit
Clearinghouse (FAC) website. The FAC website is located at https://www.fac.gov/.
f.

The Subrecipient shall ensure that audit working papers are made available to the
Recipient’s Chief Financial Officer or Auditor General, or its designee, upon request
for a period of five (5) years from the date the audit report is issued, unless extended
in writing by the Recipient.

M. GENERAL CONDITIONS
1. Nothing contained in this Agreement is intended to, or will be construed in any manner,
as creating or establishing the relationship of principal and agent or employer and
employee between the parties. The Subrecipient will at all times remain an independent
contractor with respect to the services to be performed under this Agreement.
2. Indemnification. The Subrecipient shall be fully liable for the actions of its agents,
employees, partners, or subcontractors and shall fully indemnify, defend, and hold
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harmless the Recipient, and their officers, agents, and employees, from suits, actions,
damages, and costs of every name and description, including attorneys’ fees, arising
from or relating to personal injury and damage to real or personal tangible property
alleged to be caused in whole or in part by the Subrecipient, its agent, employees,
partners, or subcontractors, provided, however that the Subrecipient shall not indemnify
for that portion of any loss or damages proximately caused by the negligent act or
omission of the Recipient. Nothing herein contained shall be construed or operate as a
waiver of sovereign immunity to the extent sovereign immunity, as set forth in Section
786.28, F.S., may otherwise apply.
3. Liability. The Recipient shall not assume any liability for the acts, omissions to act or
negligence of the Subrecipient, its agents, servants, and employees, nor shall the
Subrecipient disclaim its own negligence to the Recipient or any third party.
4. The Subrecipient shall not discriminate on the basis of race, sex, religion, color, national
origin, age, or disability and shall comply with all applicable state and federal laws and
regulations related thereto, including without limitation, the Americans with Disabilities
Act (42 USC 12101 et. Seq.); Section 504 of the Rehabilitation Act of 1973 (29 USC
795); and the Age Discrimination Act of 1975 (42 USC 6101-6107).
5. The Subrecipient acknowledges and agrees that the employment of unauthorized aliens
by any person or entity is considered a violation of 8 U.S.C. § 1324a. If the Subrecipient
knowingly employs unauthorized aliens, such violation shall be cause for unilateral
cancellation of this Agreement. The Subrecipient avers that it is registered in the E-Verify
system and further agrees to comply with the provisions of Section 448.095(2), F.S.,
during the term of the contract, including receiving and maintaining required affidavits
from subcontractors.
6. This Agreement is contingent upon the availability of funding from the federal agency.
This Agreement may be terminated by Recipient if funding from the federal agency is
reduced or terminated.
7. The Subrecipient represents and warrants that neither it, nor its principals, is presently
debarred, suspended, proposed for debarment, declared ineligible or voluntarily
excluded from participation in this transaction by any Federal department or agency;
and, that the Subrecipient shall not knowingly enter into any lower tier contract, or other
covered transaction, with a person who is similarly debarred or suspended from
participating in this covered transaction. Any lower tier contract provider who receives
funds as a result of this Agreement shall be verified by Subrecipient through the General
Services Administration (GSA) Federal Excluded Parties List: https://sam.gov/SAM/.
8. The Subrecipient shall comply with the Federal Acquisition Regulation 52.204-25
Prohibition on Contracting for Certain Telecommunications and Video Surveillance
Services or Equipment, as currently in effect and as may be amended from time to time.
Failure to comply or if the Subrecipient knowingly provides funds to any entity prohibited
from receiving a contract or award pursuant to the Federal Acquisition Regulation
52.204-25 shall be cause for unilateral cancellation of this Agreement.
9. The Subrecipient acknowledges it has completed the certification regarding lobbying.

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10. If prior written authorization for subcontracting is granted by the Recipient, any work or
services subcontracted by the Subrecipient shall be specifically by written contract or
Agreement, and such subcontracts shall be subject to each provision of this Agreement
and applicable Federal, State or County guidelines and regulations as currently in effect
and as may be amended from time to time. Prior to execution by the Subrecipient of any
subcontract hereunder, the Subrecipient must submit such subcontracts to the Recipient
for its review and approval.
11. The Subrecipient will comply with section 20.055, F.S.
12. This Agreement may not be modified except by a written instrument executed by a duly
authorized representative of each party hereto.
13. In the event that two or more documents combine to form this Agreement, and in the
event that there is any contradictory or conflicting clause or requirement in these
documents, the provisions of the document(s) prepared by the Recipient shall be
controlling.
14. This Agreement shall be controlled by Florida law, without regard to any conflict of law
provisions thereof with venue in Leon County, Florida.
15. Severability. In the event that any clause or requirement of this Agreement is
contradictory to, or conflicts with the requirements of Florida or federal law, including, but
not limited to requirements regarding contracts with Florida's governmental agencies, the
offending clause or requirement shall be without force and effect and the requirements of
the applicable Florida or federal law shall substitute for that clause or requirement and
be binding on all parties hereto.
16. Paragraph Headings. Paragraph headings contained in this Agreement are for
convenience or reference only. They shall not be deemed to modify, limit, define or
describe in any respect the provisions of this Agreement.
17. Compliance. The Subrecipient shall, at its sole cost and expense, comply with all
requirements of all Municipal, County, State and Federal rules and regulations, statutes
and/or ordinances now in effect and as may be amended from time to time pertaining to
the duties and obligations arising from this Agreement.
18. Survival. The termination of this Agreement (whether by expiry, completion, the exercise
of a termination right hereunder, or otherwise) will not relieve either party of any
obligation, nor impair the exercise of rights, accrued hereunder prior to such termination.
Without limiting the foregoing, the terms of Article D (entitled “FINANCIAL AND
PROGRAM MANAGEMENT”), Article I (entitled “RECORD RETENTION AND
ACCESS”), Article K (entitled “CLOSE OUT”), and Article L (entitled “AUDIT
REQUIREMENTS”) hereof will survive the termination of this Agreement.
19. This Agreement may be executed in counterparts, each of which shall be an original and
all of which shall constitute but one and the same instrument. Each person signing this
Agreement warrants that he or she is duly authorized to do so and to bind the respective
party to the Agreement.

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20. The delay or failure by the Department to exercise or enforce any of its rights under this
Agreement shall not constitute or be deemed a waiver of the Department’s right
thereafter to enforce those rights, nor shall any single or partial exercise of any such
right preclude any other or further exercise thereof or the exercise of any other right.
21. Administration of Agreement.
The Grant Manager for the Recipient is Todd Little and is located at 3125 Conner
Boulevard, Tallahassee, Florida 32399.
The Grant Manager for the Subrecipient is Richard Blankenship and is located at 1225
Main Street, Sebastian, Florida, 32958.
Substitution of a Grant Manager by any party after execution of this Agreement shall not
require a formal amendment of this Agreement; however, the other Grant Manager shall
be informed in writing within seven (7) business days of the substitution.
22. Notices. Any notice required or permitted under this Agreement shall be in writing and
shall be sent via email to the contract manager and sent by a nationally recognized
courier service which provides written proof of delivery (e.g., UPS, Federal Express) or
mailed by registered or certified mail, postage prepaid, return receipt requested,
addressed, in either event, to the contract manager set forth above.
23. Entire Agreement. The instrument, including any attachments or exhibits, embodies the
Entire Agreement of the parties for the use of the funds received under this Agreement.
This Agreement supersedes all previous oral or written communications,
representations, or Agreements on this subject.
1 STATE FUNDS; REPORTING
 Inspection and Reporting Requirements. Upon request, the Subrecipient shall comply
with Section 216.1366(3), F.S., inspection requirements. Any records, papers, and
documents requested by the Department must be provided for inspection within ten (10)
business days after the request is made. If the Subrecipient is a non-profit organization
as defined in Section 215.97(2), F.S., then the Subrecipient must provide documentation
that indicates the amount of state funds (1) allocated to be used during the full term of
the contract for remuneration of any member of the board of directors or an officer of the
Subrecipient, and (2) allocated under each payment by the Recipient to be used for
remuneration of any member of the board of directors or an officer of the Subrecipient.
The documentation must indicate the amounts and receipts of remuneration.
 The Subrecipient is not classified as a non-profit organization as defined in Section
215.97(2)(m), F.S.; therefore the Subrecipient is not required to complete and return the
Total Compensation Paid to Non-Profit Personnel Using State Funds form
(FDACS-01324) located at https://forms.fdacs.gov/01324.pdf in accordance with Section
216.1366, F.S., no later than ten (10) business days from execution of this Agreement
and with each invoice or reimbursement submission in accordance with Section D. If the
non-profit Subrecipient maintains a website, the Subrecipient must post the information
required by Section 216.1366(3), F.S., on its website.

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3. Failure to comply with any of the requirements of Section 216.1336, F.S., may result in
termination of the Agreement as prescribed in Section J.
NOTE: Articles O and P do not apply to Individuals or Private Citizens.
O. EXECUTIVE COMPENSATION
1. The Subrecipient shall complete and return the Executive Compensation Attestation for
Agreements Involving State Funds form (FDACS-01317) located at
https://forms.fdacs.gov/01317.pdf no later than ten (10) business days from execution of
this Agreement. Executive Compensation Attestation is required pursuant to Executive
Order 20-44. Governmental entities as defined in Section 287.012(14), F.S., are
excluded from the executive compensation reporting.
2. In the event that the Subrecipient receives fifty (50) percent or more of its budget from
funding provided by the State of Florida, or a combination of funding from the State of
Florida and the United States Government, or this Agreement results from the
Subrecipient being named in statute as the required Subrecipient of a sole-source,
public-private Agreement, then the Subrecipient shall provide an annual report to the
Recipient due on or before June 30th. An annual report shall be required for each year
that this Agreement remains in existence. The report shall detail the total compensation
of the Subrecipient’s executive leadership team, to include salary, bonuses, cash-in
leave, cash equivalents, severance pay, retirement benefits, deferred compensation,
real property gifts, and any other payout. The annual report must also indicate what
percent of compensation comes directly from State or Federal allocations, and the report
shall contain the Subrecipient’s IRS Form 990.
3. The Subrecipient understands and agrees that it must provide Recipient of written notice
detail any change in executive compensation in the intervening period between annual
reports.
4. The Subrecipient understands and agrees that failure to comply with any provision of
this section constitutes a material breach for which Recipient may seek termination of
this Agreement pursuant to Article 7 of this Agreement.
5. The final annual report shall be delivered to the Recipient as part of the close out
process detailed in Article 8.
P. AFFIDAVIT FOR NONGOVERNMENTAL ENTITY
Pursuant to Section 787.06(13), F.S., when a contract is executed, renewed, or extended
between a nongovernmental entity and a governmental entity, as defined in Section
287.138(1), F.S., an officer or representative of the nongovernmental entity must attest
under penalty of perjury that the nongovernmental entity does not use coercion for labor or
services as defined in Section 787.06, F.S. The Non-Coercion for Labor or Services Affidavit
(FDACS-01364) located at https://forms.fdacs.gov/01364.pdf or a substantially similar
affidavit must be completed and returned to the Recipient no later than ten (10) business
days from the contract being executed, renewed, or extended. Email the completed affidavit
to the Recipient’s Grant Manager and reference the contract number in the subject line.

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Federal resources awarded to the Subrecipient pursuant to this agreement are from USDA
Forest Service, federal financial assistance funding opportunity under FAIN #23-DG-11083112500 and Assistance Listing Number (ALN) (formerly known as Catalog of Federal Domestic
Assistance Number) 10.727, Inflation Reduction Act Urban & Community Forestry.

IN WITNESS THEREOF, and in consideration of the mutual covenants set forth above and, in
the attachments and exhibits hereto, the parties have caused to be executed this Agreement
by the undersigned officials duly authorized:
FLORIDA DEPARTMENT OF AGRICULTURE
AND CONSUMER SERVICES

SUBRECIPIENT

Signature

Signature

Director of Administration
Title

Title

7/21/2026

Date

Date

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Florida Department of Agriculture and Consumer Services
Division of Administration
SCOPE OF WORK
2 CFR 200

1. Federal Financial Assistance Funding Opportunity Number:
23-DG-11083112-500

2. Subrecipient FEIN: 596000427

3. Subrecipient Legal Name: City of Sebastian
Please note section XII Public Records in the Notice of Federal Financial Assistance Funding Opportunity before
including any proprietary or confidential information.
Performance Measures
Deliverable #

Tasks

Task
Description

Indicator

Costs per Unit

Outcome Measures

1

Tree Planting

Planting of 25 Trees
at Four City Parks

Prepare Site, Purchase
and Transport Trees, Plant
Trees and Maintenance

$50,000

Successful Planting of 25 Trees
at Four City Parks

Describe in detail the activity or work to be conducted.
Scope of Work — City of Sebastian Parks Tree Canopy Enhancement Project
The City of Sebastian will implement a targeted tree-planting program to increase natural shade and expand urban tree canopy
at four public parks: Veteran’s Memorial Park, Filbert Street Park, Easy Street Park, and Sebastian Bark Park. The project
includes tree procurement, installation, and 120-day establishment care performed by a qualified vendor. The City will work with
a contractor and registered landscape architect for site preparation, tree purchase, tree transport, tree layout, planting,
maintenance, and monitoring.
1. Veterans Memorial Park — Natural Shade Installation ($30,000)
The City will plant four field-grown Live Oak and two Red Maple trees (30-gallon), to provide much-needed shade for visitors and
individuals attending events at the memorial.
Activities include:
x Finalizing tree selection and layout.
x Purchasing large native tree specimens.
x Contractor installation per industry standards.
x Mulching and initial stabilization (staking if necessary).
x Vendor-provided watering and care for 120 days.
2. Filbert Street Park — Playground Shade Trees ($5,000)
To improve comfort and safety for children and families, four Pop Ash and four Sweet Gum (15-gallon) shade trees will be added
around the playground area.
Activities include:
x Species and location selection.
x Tree purchase and planting.
x Mulching and stabilization.
x Vendor establishment care for 120 days.
3. Easy Street Park — Playground Shade Trees ($5,000)
Tree canopy is limited at the playground – one Live Oak, one Pop Ash, one Sweet Gum, and one Black Gum (15-gallon) shade
trees will be installed to enhance user experience and reduce sun exposure.

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Activities include:
x Species and location selection.
x Tree purchase and planting.
x Mulching and stabilization.
x Vendor establishment care for 120 days.
4. Sebastian Bark Park — Shade Trees for Dog Park ($10,000)
Four Black Gum and three Red Maple (15-gallon) canopy trees will be planted to create shaded areas for residents and their
dogs, improving park usability and comfort.
Activities include:
x Species and location selection.
x Tree purchase and planting.
x Mulching and stabilization.
x Vendor establishment care for 120 days.
Once the establishment period is complete, the newly planted trees will be integrated into the City’s landscape maintenance plan,
as detailed in the 3-Year Tree Maintenance Plan.
General Project Activities
Across all four sites, the vendor will:
x Perform planting-site preparation as needed.
x Install trees using best management practices.
x Provide 120 days of watering, inspection, and corrective care.
x Ensure survivability during the establishment period.
The City will:
x Review and approve tree selection.
x Coordinate planting locations.
x Integrate newly planted trees into its long-term maintenance program following the 120-day establishment period.
Project Outcomes
x Increased Shade and Comfort at Four Parks
x Expanded Tree Canopy to Reduce Heat Exposure
x Improved Recreational Quality for Park Users
x Strengthened Storm Resilience and Ecosystem Benefits
x Enhanced Habitat, Biodiversity, and Public Health

FDACS-02032 Rev. 02/23
Page 9 of 25

78

Docusign Envelope ID: 46150580-B186-8D5F-83DD-7BDA48EDDAE3

Florida Department of Agriculture and Consumer Services
Division of Administration
BUDGET PLAN
2 CFR 200

1. Federal Financial Assistance Funding Opportunity Number:
23-DG-11083112-500

2. Subrecipient FEIN: 596000427

3. Subrecipient Legal Name: City of Sebastian

Category

1st Quarter

2nd Quarter

3rd Quarter

4th Quarter

Total Estimated
Budget

Personnel

N/A

N/A

N/A

N/A

N/A

Fringe Benefits

N/A

N/A

N/A

N/A

N/A

Travel (if authorized)

N/A

N/A

N/A

N/A

N/A

Equipment (if authorized

N/A

N/A

N/A

N/A

N/A

Supplies

N/A

N/A

N/A

N/A

N/A

Contractual (if authorized)

$0

$0

$0

$50,000

$50,000

Other Expenses

N/A

N/A

N/A

N/A

N/A

Total Direct Charges

$0

$0

$0

$50,000

$50,000

Indirect Charges

N/A

N/A

N/A

N/A

N/A

$0

$0

$0

$50,000

$50,000

Total Amount

FDACS-02032 Rev. 02/23
Page 13 of 25

79

Docusign Envelope ID: 46150580-B186-8D5F-83DD-7BDA48EDDAE3

Florida Department of Agriculture and Consumer Services
Division of Administration
CERTIFICATION REGARDING LOBBYING;
DEBARMENT, SUSPENSION AND OTHER
RESPONSIBILITY MATTERS
FOR EXPENDITURE OF FEDERAL FUNDS

WILTON SIMPSON
COMMISSIONER

LOBBYING
As required by 2 CFR 200, for persons entering into a contract, grant or cooperative agreement over $100,000 involving the expenditure of
Federal funds, the undersigned certifies for itself and its principals that:
(a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or
attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an
employee of a Member of Congress in connection with the making of any Federal grant, the entering into of any cooperative
agreement, and the extension, continuation, renewal, amendment, or modification of any Federal grant or cooperative agreement;
(b)

If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to
influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress or an employee of a
Member of Congress, in connection with this Federal grant or cooperative agreement, the undersigned shall complete and submit
Standard Form - LLL, “Disclosure Form to Report Lobbying,’ in accordance with its instructions; and

(c)

The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers
(including subgrants, contracts under grants and cooperative agreements, and subcontracts) and that all subrecipients shall certify
and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into.
Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any
person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each
such failure.
_____________________________________________________
PRINTED NAME/TITLE OF REPRESENTATIVE

____________________________________________________
CONTRACT / PURCHASE ORDER NUMBER

_______________________________________________
SIGNATURE OF REPRESENTATIVE / DATE

DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY MATTERS
As required by 2 CFR 200, for persons entering into a contract, grant or cooperative agreement over $25,000 involving the expenditure of
Federal funds, the undersigned certifies for itself and its principals that:
(a)

Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions
by any Federal department or agency;

(b)

Have not within a three-year period preceding this application been convicted of or had a civil judgment rendered against them for
commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or
local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of
embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;

(c)

Are not presently indicted for or otherwise criminally or civilly charged by a Government entity (Federal, State, or local) with
commission of any offenses enumerated in paragraph (b) of this certification; and

(d)

Have not within a three-year period preceding this application had one or more public transaction (Federal, State, or local) terminated
for cause or default; and

Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this
application.

Richard Blankenship

_____________________________________________________
PRINTED NAME/TITLE OF REPRESENTATIVE

FDACS# 34133
___________________________________________________
CONTRACT / PURCHASE ORDER NUMBER

_______________________________________________
SIGNATURE OF REPRESENTATIVE / DATE
FDACS-01522 Rev. 01/21

80

Certificate Of Completion
Envelope Id: 46150580-B186-8D5F-83DD-7BDA48EDDAE3

Status: Sent

Subject: Please DocuSign: FDACS CONTRACT# 34133 CITY OF SEBASTIAN
Source Envelope:
Document Pages: 21

Signatures: 1

Envelope Originator:

Certificate Pages: 5

Initials: 0

Joseph Duncan

AutoNav: Enabled

407 South Calhoun Street

EnvelopeId Stamping: Enabled

Mayo Building, SB-8

Time Zone: (UTC-05:00) Eastern Time (US & Canada)

Tallahassee, FL 32399-0800
[email protected]
IP Address: 164.51.45.242

Record Tracking
Status: Original
July 20, 2026 | 09:04

Holder: Joseph Duncan

Location: DocuSign

[email protected]

Security Appliance Status: Connected

Pool: StateLocal

Signer Events

Signature

Timestamp

Joey B. Hicks

Sent: July 20, 2026 | 09:06

[email protected]

Viewed: July 21, 2026 | 07:05

Director of Administration

Signed: July 21, 2026 | 07:05

Director of Administration
Security Level: Email, Account Authentication
(None)

Signature Adoption: Pre-selected Style
Using IP Address: 164.51.45.242

Electronic Record and Signature Disclosure:
Not Offered via Docusign
Richard Blankenship

Sent: July 21, 2026 | 07:05

[email protected]

Viewed: July 21, 2026 | 08:07

Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted: July 21, 2026 | 08:07
ID: fec189ee-77ab-4970-b1b7-a4e78b1c10c8

In Person Signer Events

Signature

Timestamp

Editor Delivery Events

Status

Timestamp

Agent Delivery Events

Status

Timestamp

Intermediary Delivery Events

Status

Timestamp

Certified Delivery Events

Status

Timestamp

Carbon Copy Events

Status

Timestamp

Todd Little

Sent: July 21, 2026 | 07:05

[email protected]

Viewed: July 21, 2026 | 08:00

Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via Docusign
CONTRACTS
[email protected]
Security Level: Email, Account Authentication
(None)

81

Carbon Copy Events

Status

Timestamp

Witness Events

Signature

Timestamp

Notary Events

Signature

Timestamp

Envelope Summary Events

Status

Timestamps

Electronic Record and Signature Disclosure:
Accepted: April 19, 2022 | 10:10
ID: 5695f407-15b9-4d70-aded-c5e1c7791665

Envelope Sent

Hashed/Encrypted

July 20, 2026 | 09:06

Certified Delivered

Security Checked

July 21, 2026 | 08:07

Payment Events

Status

Timestamps

Electronic Record and Signature Disclosure

82

Electronic Record and Signature Disclosure created on: October 2, 2018 | 10:33
Parties agreed to: Richard Blankenship, CONTRACTS

ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
From time to time, Crahsoft OBO Florida Department of Agriculture and Consumer Services
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All notices and disclosures will be sent to you electronically

83

Unless you tell us otherwise in accordance with the procedures described herein, we will provide
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receive notices and disclosures electronically as follows:
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To request delivery from us of paper copies of the notices and disclosures previously provided
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email address, full name, mailing address, and telephone number. We will bill you for any fees at
that time, if any.

To withdraw your consent with Crahsoft OBO Florida Department of Agriculture and
Consumer Services

84

To inform us that you no longer wish to receive future notices and disclosures in electronic
format you may:
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Florida Department of Agriculture and Consumer Services during the course of your
relationship with Crahsoft OBO Florida Department of Agriculture and Consumer
Services.

85

CITY OF SEBASTIAN
CITY COUNCIL STAFF REPORT
DATE August 5, 2026
TO Honorable Mayor and City Council
THRU Brian Benton, City Manager
FROM Jessica Graham, Procurement Manager
Consideration of selecting the top three (3) ranked
SUBJECT firms for RFQ 26-16 Continuing Engineering Services
for Sebastian Municipal Airport, and authorize the
City Manager to execute the negotiated agreements.
EXECUTIVE SUMMARY
On May 14, 2026, the City of Sebastian issued Request for Qualification 26-16 for Continuing
Engineering Services for Sebastian Municipal Airport in accordance with the Consultant’s
Competitive Negotiation Act (CCNA, Florida Statute 287.055). Proposals were received from
five (5) firms. The Evaluation Committee met on Tuesday, July 21, 2026, to review and rank the
proposals in accordance with the criteria outlined within the RFQ. The committee voted to enter
into negotiations with the following firms:


Infrastructure Consulting & Engineering, LLC



Hoyle, Tanner & Associates, Inc.



Crawford, Murphy & Tilly, Inc.

Consultant Service Agreements (CSAs) will be issued for each project performed under the
Master Agreement. CSAs will define the services to be provided, deliverables, and cost.
Staff is seeking approval to enter into negotiations with the top three (3) ranked firms and
authorization for the City Manager to execute the negotiated agreements.
If approved by Council, this award becomes effective October 1, 2026, and shall remain in effect
through September 30, 2029. This award may be renewed, by mutual agreement, for two (2)
additional one (1) year periods up to a cumulative total of five (5) years at the same prices,
terms, and conditions. Any change in price, terms, or conditions shall be affected by a written
amendment to this award.
RECOMMENDATION
The Procurement Division recommends selecting the top three (3) ranked firms for RFQ 26-16
Continuing Engineering Services for Sebastian Municipal Airport, and authorizing the City
Manager to execute the negotiated agreements.

86

ATTACHMENTS:
1. Procurement Justification
2. 26-16-RFQ Notice of Intent
3. 26-16-RFQ Scoring Summary
FUNDING SOURCE:
Expenditure required
N/A
Additional Funds Needed:

Amount Budgeted:
N/A

Funding source
N/A

87

PROCUREMENT JUSTIFICATION
A Competitive Solicitation is a formal process that requires sealed bids, provides an equal and
open opportunity to qualified parties, and culminates in a selection based on criteria.
A Competitive Quote is an informal process that provides an equal and open opportunity to
qualified parties and culminates in a selection based on criteria.
July 22, 2026

DATE:

Invitation to Bid (ITB)
Request for Proposal (RFP)
TYPE OF PURCHASE:

Request for Qualification (RFQ)
Invitation to Quote (ITN)
Piggyback/Cooperative
3 Written Quotes

PROPOSED VENDOR:
ITEMS OR SERVICES
REQUIRED:

Top 3 Ranked Firms
Continuing Engineering Services for Sebastian
Municipal Airport

ADDITIONAL INFORMATION
Per City Code 2-10(c)(1)(d), on May 14, 2026, the City of Sebastian issued Request for Qualification
26-16 for Continuing Engineering Services for Sebastian Municipal Airport in accordance with the
Consultant’s Competitive Negotiation Act (CCNA, Florida Statute 287.055).

Approved:

________________________________________
Jessica Graham, Procurement Manager

Procurement Division
(Rev. 12/2024)

1225 Main Street, Sebastian, FL 32958

Phone: 772-388-8231

88

INTENT TO AWARD
POSTING DATE: July 21, 2026

26-16-RFQ
Continuing Engineering Services for Sebastian Municipal Airport
Notice is hereby given that the City of Sebastian intends to award an Agreement upon approval of the
City Council on Wednesday, August 5, 2026, at 6:00 PM EST to the following Firms:

Infrastructure Consulting & Engineering, LLC
Hoyle, Tanner & Associates, Inc.
Crawford, Murphy & Tilly, Inc.

All City Council meetings are open to the public.
-388-8231 or
[email protected].
Sincerely,
Digitally signed by Jessica Graham
DN: cn=Jessica Graham, c=US, o=City
of Sebastian, ou=Procurement
Division,
[email protected]
Date: 7/21/26 11:31:50 AM

Jessica Graham, CPPB, FCCM
Procurement Manager
City of Sebastian

120.57(3), Florida Statutes, or failure to post the bond or
other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under

Procurement Division
(Rev. 7/2025)

1225 Main Street, Sebastian, FL 32958

Phone: 772-388-8231
Page 1 of 1

89

26-16-RFQ - Continuing Engineering Services for Sebastian Municipal Airport
Scoring Summary
Active Submissions
Total

Section 1

Section 2 - Firm
Profile

Supplier

/ 100 pts

Pass/Fail

/ 20 pts

Section 3 Engineering
Knowledge and
Methodology
/ 24 pts

Infrastructure
Consulting &
Engineering, LLC

95

Pass

20

Hoyle, Tanner &
Associates, Inc.

88.33

Pass

Crawford, Murphy &
Tilly, Inc. (CMT)

88

Colliers Engineering &
Design, Inc. (DBA
Maser Consulting)

LJA Engineering, Inc.

Section 4 - Staff
Credentials and
Project Team

Section 5 - References

/ 36 pts

/ 20 pts

22

33

20

16.67

22

33

16.67

Pass

18.33

20

33

16.67

83.67

Pass

16.67

22

30

15

82.33

Pass

16.67

22

27

16.67

Generated on Jul 21, 2026 10:54 AM EDT - Jessica Graham
Page 1 of 16

90

26-16-RFQ - Continuing Engineering Services for Sebastian Municipal Airport
Infrastructure Consulting & Engineering, LLC
Scoring Summary
Evaluation Group 1 - Compliance Check
Reviewer

Section 1
Pass/Fail

Jessica Graham

Pass

Average:

Pass

Calculated:

Pass

Evaluation Group 2 - Proposal Submittal
Total

Section 2 - Firm Profile

Section 3 - Engineering
Knowledge and Methodology

Reviewer

/ 100 pts

/ 20 pts

/ 24 pts

Section 4 - Staff
Credentials and
Project Team
/ 36 pts

Richard Blankenship

100

4/4

4/4

4/4

4/4

Karen Miller

100

4/4

4/4

4/4

4/4

Patrick Winne

85

4/4

3/4

3/4

4/4

Average:

4/4

3.667 / 4

3.667 / 4

4/4

95

20

22

33

20

Calculated:

Generated on Jul 21, 2026 10:54 AM EDT - Jessica Graham
Page 2 of 16

Section 5 References
/ 20 pts

91

Scoring Comments
Section 1 - Reviewer Scores
Reviewer

Score

Reason

Comments

Jessica Graham

Pass

Meets the requirement(s)

Provided Compliance Check
(Exhibit A – Required Forms)

Section 2 - Firm Profile - Reviewer Scores
Reviewer

Score

Reason

Comments

Richard Blankenship

4/4

Strongly fits desired attribute(s)

fits some needed disciplines

Karen Miller

4/4

Strongly fits desired attribute(s)

Variety of experience and very
familiar with the Sebastian airport.

Patrick Winne

4/4

High level of detail in response

Good history.

Section 3 - Engineering Knowledge and Methodology - Reviewer Scores
Reviewer

Score

Reason

Comments

Richard Blankenship

4/4

Strongly fits desired attribute(s)

meets most areas of need

Karen Miller

4/4

Strongly fits desired attribute(s)

Showed appropriate process.

Patrick Winne

3/4

Meets or exceeds my
expectations

When they don't have the answer
they'll get it quickly.

Generated on Jul 21, 2026 10:54 AM EDT - Jessica Graham
Page 3 of 16

92

Section 4 - Staff Credentials and Project Team - Reviewer Scores
Reviewer

Score

Reason

Comments

Richard Blankenship

4/4

Strongly fits desired attribute(s)

fits desired disciplines for the
most part

Karen Miller

4/4

Strongly fits desired attribute(s)

Clear on team breakdown and
have worked with them for past
projects.

Patrick Winne

3/4

Well-supported claim(s)

Very knowledgeable .

Section 5 - References - Reviewer Scores
Reviewer

Score

Reason

Comments

Richard Blankenship

4/4

Well-supported claim(s)

supported references

Karen Miller

4/4

Strongly fits desired attribute(s)

Variety of projects.

Patrick Winne

4/4

Meets or exceeds my
expectations

strong history with references.

Generated on Jul 21, 2026 10:54 AM EDT - Jessica Graham
Page 4 of 16

93

26-16-RFQ - Continuing Engineering Services for Sebastian Municipal Airport
Hoyle, Tanner & Associates, Inc.
Scoring Summary
Evaluation Group 1 - Compliance Check
Reviewer

Section 1
Pass/Fail

Jessica Graham

Pass

Average:

Pass

Calculated:

Pass

Evaluation Group 2 - Proposal Submittal
Total

Section 2 - Firm Profile

Section 3 - Engineering
Knowledge and Methodology

Reviewer

/ 100 pts

/ 20 pts

/ 24 pts

Section 4 - Staff
Credentials and
Project Team
/ 36 pts

Richard Blankenship

95

4/4

4/4

4/4

3/4

Karen Miller

100

4/4

4/4

4/4

4/4

Patrick Winne

70

2/4

3/4

3/4

3/4

Average:

3.333 / 4

3.667 / 4

3.667 / 4

3.333 / 4

88.33

16.67

22

33

16.67

Calculated:

Generated on Jul 21, 2026 10:54 AM EDT - Jessica Graham
Page 5 of 16

Section 5 References
/ 20 pts

94

Scoring Comments
Section 1 - Reviewer Scores
Reviewer

Score

Reason

Comments

Jessica Graham

Pass

Meets the requirement(s)

Provided Compliance Check
(Exhibit A – Required Forms).

Section 2 - Firm Profile - Reviewer Scores
Reviewer

Score

Reason

Comments

Richard Blankenship

4/4

Meets or exceeds my
expectations

meets expectations

Karen Miller

4/4

Strongly fits desired attribute(s)

Mid sized firm based out of
Oviedo.

Patrick Winne

2/4

Medium level of detail in response

Haven't seen them around.

Section 3 - Engineering Knowledge and Methodology - Reviewer Scores
Reviewer

Score

Reason

Comments

Richard Blankenship

4/4

Meets or exceeds my
expectations

exceeds expectations

Karen Miller

4/4

Strongly fits desired attribute(s)

Focus on design around funding
and CIP involvement. Mentions
methods to prevent design
schedule creep.

Patrick Winne

3/4

Well-supported claim(s)

well documented.

Generated on Jul 21, 2026 10:54 AM EDT - Jessica Graham
Page 6 of 16

95

Section 4 - Staff Credentials and Project Team - Reviewer Scores
Reviewer

Score

Reason

Comments

Richard Blankenship

4/4

Strongly fits desired attribute(s)

fits desired qualifications

Karen Miller

4/4

Strongly fits desired attribute(s)

Team with a variety of
experience.

Patrick Winne

3/4

Other

Good team.

Section 5 - References - Reviewer Scores
Reviewer

Score

Reason

Comments

Richard Blankenship

3/4

Well-supported claim(s)

good references

Karen Miller

4/4

Strongly fits desired attribute(s)

Showed similar projects to
previous and planned projects at
Sebastian airport.

Patrick Winne

3/4

Meets or exceeds my
expectations

strong references.

Generated on Jul 21, 2026 10:54 AM EDT - Jessica Graham
Page 7 of 16

96

26-16-RFQ - Continuing Engineering Services for Sebastian Municipal Airport
Crawford, Murphy & Tilly, Inc. (CMT)
Scoring Summary
Evaluation Group 1 - Compliance Check
Reviewer

Section 1
Pass/Fail

Jessica Graham

Pass

Average:

Pass

Calculated:

Pass

Evaluation Group 2 - Proposal Submittal
Total

Section 2 - Firm Profile

Section 3 - Engineering
Knowledge and Methodology

Reviewer

/ 100 pts

/ 20 pts

/ 24 pts

Section 4 - Staff
Credentials and
Project Team
/ 36 pts

Richard Blankenship

95

4/4

4/4

4/4

3/4

Karen Miller

100

4/4

4/4

4/4

4/4

Patrick Winne

69

3/4

2/4

3/4

3/4

Average:

3.667 / 4

3.333 / 4

3.667 / 4

3.333 / 4

88

18.33

20

33

16.67

Calculated:

Generated on Jul 21, 2026 10:54 AM EDT - Jessica Graham
Page 8 of 16

Section 5 References
/ 20 pts

97

Scoring Comments
Section 1 - Reviewer Scores
Reviewer

Score

Reason

Comments

Jessica Graham

Pass

Meets the requirement(s)

Provided Compliance Check
(Exhibit A – Required Forms)

Section 2 - Firm Profile - Reviewer Scores
Reviewer

Score

Reason

Comments

Richard Blankenship

4/4

Meets or exceeds my
expectations

meets expectation

Karen Miller

4/4

Strongly fits desired attribute(s)

Large firm with emphasis on
Aviation. Team would work out of
Jacksonville and St Petersburg.

Patrick Winne

3/4

Other

Good presence.

Section 3 - Engineering Knowledge and Methodology - Reviewer Scores
Reviewer

Score

Reason

Comments

Richard Blankenship

4/4

Meets or exceeds my
expectations

very qualified

Karen Miller

4/4

High level of detail in response

Large focus on any design or
study around internal
revenue/grants. Focus on
stormwater as well.

Patrick Winne

2/4

Other

good

Generated on Jul 21, 2026 10:54 AM EDT - Jessica Graham
Page 9 of 16

98

Section 4 - Staff Credentials and Project Team - Reviewer Scores
Reviewer

Score

Reason

Comments

Richard Blankenship

4/4

Strongly fits desired attribute(s)

fits needed attributes

Karen Miller

4/4

Strongly fits desired attribute(s)

Focus on collaboration.

Patrick Winne

3/4

Meets or exceeds my
expectations

Smart staff.

Section 5 - References - Reviewer Scores
Reviewer

Score

Reason

Comments

Richard Blankenship

3/4

Well-supported claim(s)

good references

Karen Miller

4/4

Meets or exceeds my
expectations

Varied projects within Florida.

Patrick Winne

3/4

Meets or exceeds my
expectations

Good references.

Generated on Jul 21, 2026 10:54 AM EDT - Jessica Graham
Page 10 of 16

99

26-16-RFQ - Continuing Engineering Services for Sebastian Municipal Airport
Colliers Engineering & Design, Inc. (DBA Maser Consulting)
Scoring Summary
Evaluation Group 1 - Compliance Check
Reviewer

Section 1
Pass/Fail

Jessica Graham

Pass

Average:

Pass

Calculated:

Pass

Evaluation Group 2 - Proposal Submittal
Total

Section 2 - Firm Profile

Section 3 - Engineering
Knowledge and Methodology

Reviewer

/ 100 pts

/ 20 pts

/ 24 pts

Section 4 - Staff
Credentials and
Project Team
/ 36 pts

Richard Blankenship

86

4/4

4/4

3/4

3/4

Karen Miller

100

4/4

4/4

4/4

4/4

Patrick Winne

65

2/4

3/4

3/4

2/4

Average:

3.333 / 4

3.667 / 4

3.333 / 4

3/4

83.67

16.67

22

30

15

Calculated:

Generated on Jul 21, 2026 10:54 AM EDT - Jessica Graham
Page 11 of 16

Section 5 References
/ 20 pts

100

Scoring Comments
Section 1 - Reviewer Scores
Reviewer

Score

Reason

Comments

Jessica Graham

Pass

Meets the requirement(s)

Provided Compliance Check
(Exhibit A – Required Forms).

Section 2 - Firm Profile - Reviewer Scores
Reviewer

Score

Reason

Comments

Richard Blankenship

4/4

Meets or exceeds my
expectations

Meets and or accedes my
expectation

Karen Miller

4/4

Strongly fits desired attribute(s)

Large overall firm, but large
section of transportation focused
employees. Working out of
Maitland.

Patrick Winne

2/4

Mostly complete response

None .

Section 3 - Engineering Knowledge and Methodology - Reviewer Scores
Reviewer

Score

Reason

Comments

Richard Blankenship

4/4

Strongly fits desired attribute(s)

Fits desired qualifications and
experience

Karen Miller

4/4

Strongly fits desired attribute(s)

Showed overall plan for design
process.

Patrick Winne

3/4

Other

Have not worked with them.

Generated on Jul 21, 2026 10:54 AM EDT - Jessica Graham
Page 12 of 16

101

Section 4 - Staff Credentials and Project Team - Reviewer Scores
Reviewer

Score

Reason

Comments

Richard Blankenship

3/4

Strongly fits desired attribute(s)

fits desired credentials

Karen Miller

4/4

High level of detail in response

Clear on project manager as well
as supporting team.

Patrick Winne

3/4

Other

.

Section 5 - References - Reviewer Scores
Reviewer

Score

Reason

Comments

Richard Blankenship

3/4

Well-supported claim(s)

good references

Karen Miller

4/4

Meets or exceeds my
expectations

Varied projects in Florida.

Patrick Winne

2/4

Mostly complete response

no comment.

Generated on Jul 21, 2026 10:54 AM EDT - Jessica Graham
Page 13 of 16

102

26-16-RFQ - Continuing Engineering Services for Sebastian Municipal Airport
LJA Engineering, Inc.
Scoring Summary
Evaluation Group 1 - Compliance Check
Reviewer

Section 1
Pass/Fail

Jessica Graham

Pass

Average:

Pass

Calculated:

Pass

Evaluation Group 2 - Proposal Submittal
Total

Section 2 - Firm Profile

Section 3 - Engineering
Knowledge and Methodology

Reviewer

/ 100 pts

/ 20 pts

/ 24 pts

Section 4 - Staff
Credentials and
Project Team
/ 36 pts

Richard Blankenship

86

3/4

4/4

3/4

4/4

Karen Miller

86

4/4

4/4

3/4

3/4

Patrick Winne

75

3/4

3/4

3/4

3/4

Average:

3.333 / 4

3.667 / 4

3/4

3.333 / 4

82.33

16.67

22

27

16.67

Calculated:

Generated on Jul 21, 2026 10:54 AM EDT - Jessica Graham
Page 14 of 16

Section 5 References
/ 20 pts

103

Scoring Comments
Section 1 - Reviewer Scores
Reviewer

Score

Reason

Comments

Jessica Graham

Pass

Meets the requirement(s)

Provided Compliance Check
(Exhibit A – Required Forms).

Section 2 - Firm Profile - Reviewer Scores
Reviewer

Score

Reason

Comments

Richard Blankenship

3/4

Meets or exceeds my
expectations

meets expectations

Karen Miller

4/4

Meets or exceeds my
expectations

Local team backed by larger firm
group.

Patrick Winne

3/4

Other

Long history .

Section 3 - Engineering Knowledge and Methodology - Reviewer Scores
Reviewer

Score

Reason

Comments

Richard Blankenship

4/4

Meets or exceeds my
expectations

meets expectations

Karen Miller

4/4

Meets or exceeds my
expectations

Provided design process steps.

Patrick Winne

3/4

High level of detail in response

They seem to know their stuff.

Generated on Jul 21, 2026 10:54 AM EDT - Jessica Graham
Page 15 of 16

104

Section 4 - Staff Credentials and Project Team - Reviewer Scores
Reviewer

Score

Reason

Comments

Richard Blankenship

3/4

Strongly fits desired attribute(s)

fits desired qualifications

Karen Miller

3/4

Strongly fits desired attribute(s)

Varied team, with aviation specific
personnel under project
managers.

Patrick Winne

3/4

Strongly fits desired attribute(s)

Looks like a good team .

Section 5 - References - Reviewer Scores
Reviewer

Score

Reason

Comments

Richard Blankenship

4/4

Well-supported claim(s)

good references

Karen Miller

3/4

Meets or exceeds my
expectations

Majority of airport experience is
outside the state of Florida, but
some local experience is
included.

Patrick Winne

3/4

Meets or exceeds my
expectations

Well known.

Generated on Jul 21, 2026 10:54 AM EDT - Jessica Graham
Page 16 of 16

105

CITY OF SEBASTIAN
CITY COUNCIL STAFF REPORT
DATE August 5, 2026
TO Honorable Mayor and City Council
THRU Brian Benton, City Manager
FROM Jessica Graham, Procurement Manager
Selection of Ranger Construction Industries, Inc. for
ITB 26-13 Sebastian Municipal Airport Terminal
SUBJECT Building Apron Expansion and authorize the City
Manager or designee to issue a purchase order for
$944,533.83.
EXECUTIVE SUMMARY
The City of Sebastian released Invitation to Bid 26-13, Sebastian Municipal Airport Terminal
Building Apron Expansion on March 12, 2026. We received bids from Dickerson Infrastructure,
Inc., dba Dickerson Florida, Inc., and Ranger Construction Industries, Inc. After the evaluation
process, Ranger Construction Industries, Inc. was identified as the most responsive,
responsible contractor. This airport improvement will be paid for in partnership with the FAA,
FDOT, and the city. Per the grant terms, the project will be funded as follows: FAA will contribute
95 percent; FDOT will contribute 2.5 percent, and the Airport will contribute 2.5 percent.
Staff is seeking approval to award a contract and authorization for the City Manager or designee
to execute any necessary documents.
RECOMMENDATION
On behalf of the Sebastian Municipal Airport, the Procurement Division recommends that the
City Council approve Ranger Construction Industries, Inc. for ITB 26-13 Sebastian Municipal
Airport Terminal Building Apron Expansion and authorize the City Manager or designee to issue
a purchase order for $944,533.83.
ATTACHMENTS:
1. Procurement Justification
2. 26-13-ITB Notice of Intent
3. 26-13-ITB Bid Tabulation
FUNDING SOURCE:
Expenditure required

$944,533.83

Amount Budgeted:
$1,110,000.00
Remaining Amount:
$1,105,500.00
A purchase order was issued
for $4,500 for Engineering

Funding source
FAA Grant (95%)
$1,054,500.00
FDOT Grant (2.5%)
$27,750.00
Airport Reserves (2.5%)
$27,750.00

106

Consulting Services. Note:
FAA grants require an
Independent Fee Estimate to
demonstrate the chosen
engineering firm has
competitive pricing in its
proposed scope for a project.
Additional Funds Needed: $ 0.00

107

PROCUREMENT JUSTIFICATION
A Competitive Solicitation is a formal process that requires sealed bids, provides an equal and
open opportunity to qualified parties, and culminates in a selection based on criteria.
A Competitive Quote is an informal process that provides an equal and open opportunity to
qualified parties and culminates in a selection based on criteria.
July 24, 2026

DATE:

Invitation to Bid (ITB)
Request for Proposal (RFP)
TYPE OF PURCHASE:

Request for Qualification (RFQ)
Invitation to Quote (ITN)
Piggyback/Cooperative
3 Written Quotes

PROPOSED VENDOR:
ITEMS OR SERVICES
REQUIRED:

Ranger Construction Industries, Inc.
Sebastian Municipal Airport Terminal Building
Apron Expansion

ADDITIONAL INFORMATION
Per City Code 2-10(c)(1)(a), on May 14, 2026, the City of Sebastian issued Invitation to Bid 26-13 for
Sebastian Municipal Airport Terminal Building Apron Expansion in accordance with Florida Statute
287.

Approved:

________________________________________
Jessica Graham, Procurement Manager

Procurement Division
(Rev. 12/2024)

1225 Main Street, Sebastian, FL 32958

Phone: 772-388-8231

108

INTENT TO AWARD
POSTING DATE: April 15, 2026

26-13-ITB
Sebastian Municipal Airport Terminal Building Apron Expansion

Notice is hereby given that the City of Sebastian intends to award an Agreement upon approval of the
City Council on Wednesday, August 26, 2026, at 6:00 PM EST to the following Bidder:
RANGER CONSTRUCTION INDUSTRIES, INC.
All City Council meetings are open to the public.
-388-8231 or
[email protected].
Sincerely,
Digitally signed by Jessica Graham
DN: cn=Jessica Graham, c=US, o=City
of Sebastian, ou=Procurement
Division,
[email protected]
Date: 4/15/26 9:03:45 AM

Jessica Graham, CPPB, FCCM
Procurement Manager
City of Sebastian

120.57(3), Florida Statutes, or failure to post the bond or
other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under

Procurement Division
(Rev. 7/2025)

1225 Main Street, Sebastian, FL 32958

Phone: 772-388-8231
Page 1 of 1

109

COMPLIANCE CHECK

Dickerson Infrastructure, Inc.
dba Dickerson Florida, Inc.

Ranger Construction
Industries, Inc.

3122 North 25th Street
Fort Pierce, FL 34946
(Pass/Fail/NA)

1645 N Congress Ave
West Palm Beach, FL 33409
(Pass/Fail/NA)

Bid Bond

Pass

Pass

Electronic Bid Price Form

Pass

Pass

FORM 1 - Contact Information Sheet

Pass

Pass

FORM 2 - Corporate Resolution (if applicable)

Pass

Pass

FORM 3 - Statement of Bidder’s Qualifications

Pass

Pass

FORM 4 - Bidder Certifications Affidavit

Pass

Pass

FORM 5 - Appendix A, 44 C.F.R. Part 18 - Certification Regarding Lobbying

Pass

Pass

Pass

Pass

Pass

Pass

Bid #: 26-13-ITB
Bid Title: Sebastian Municipal Airport Terminal Building Apron Expansion

FORM 6 - Certification of Compliance with FAA Buy American Preference Construction Projects
FORM 7 - Certification of Compliance with FAA Buy American Preference Equipment/Building Projects
FORM 8 - Certification of Offer/Bidder Regarding Tax Deliquency and Felony
Convictions

Pass

Pass

FORM 9 - Human Trafficking Affidavit

Pass

Pass

FORM 10 - Reference List

Pass

Pass

FORM 11 - Subcontractor List

Pass

Pass

FORM 12 - Trench Safety Act (if applicable)

Pass

Pass

FORM 13 - Bid Price Form Instructions

Pass

Pass

Pass

Pass

Registered with the State of Florida, Division of Corporations, to do business in
Florida
Bidder must have been in business under the same FEIN number for pas five (5)
years.
Bidder must be licensed by the State of Florida as a General Contractor or
Building Contractor and possess an ACTIVE
Bidder must possess a minimum of five (5) years of experience performing heavy
civil site work and be pre-qualified with FDOT

Pass

Pass

Pass

Pass

Pass

Pass

FDOT Pre-Qualified: flexible paving and hot plant–mixed bituminous course

Pass

Pass

Sebastian or Indian River County Business Tax Receipt

N/A

N/A

Notes:

Posting Date: April 15, 2026

Procurement Division

1225 Main Street, Sebastian, FL 32958

Phone: 772-388-8231

110

BID TABULATION

Dickerson Infrastructure, Inc.
dba Dickerson Florida, Inc.

Bid #: 26-13-ITB
Bid Title: Sebastian Municipal Airport Terminal Building Apron Expansion

#

Procurement Division

Item Name

3122 North 25th Street
Fort Pierce, FL 34946

Ranger Construction Industries, Inc.
1645 N Congress Ave
West Palm Beach, FL 33409

Spec. No

Quantity
Required

UOM

Unit Price

Total Cost

Unit Price

Total Cost

#0-1

Mobilization (10% Limit)

C-105

1

LS

$ 95,000.00

$ 95,000.00

$ 94,453.38

$ 94,453.38

#0-2

Barricades

1530

1

LS

$ 25,000.00

$ 25,000.00

$ 75,000.00

$ 75,000.00

#0-3

As-Built Survey

02000-2

1

LS

$ 5,000.00

$ 5,000.00

$ 65,000.00

$ 65,000.00

#0-4

Contractor Quality Control Program (CQCP)

C-100

1

LS

$ 28,000.00

$ 28,000.00

$ 35,000.00

$ 35,000.00

#0-5

Project Record Documents

1720

1

LS

$ 6,000.00

$ 6,000.00

$ 8,555.00

$ 8,555.00

#0-6

Installation and Removal of Silt Fence

C-102-5.1b

450

LF

$ 2.00

$ 900.00

$ 5.55

$ 2,497.50

#0-7

Installation and Removal of Inlet Protection
Devices

C-102-5.1c

1

EA

$ 250.00

$ 250.00

$ 141.20

$ 141.20

#0-8

Tree Removal

S-140-1

5

EA

$ 2,000.00

$ 10,000.00

$ 986.55

$ 4,932.75

#0-9

Full Depth Concrete Pavement Removal

S-140-2

85

SY

$ 35.00

$ 2,975.00

$ 48.85

$ 4,152.25

#0-10

Full Depth Pavement Removal

S-140-3

713

SY

$ 20.00

$ 14,260.00

$ 14.80

$ 10,552.40

#0-11

Aircraft Tie- Down Removal

S-140-4

31

EA

$ 150.00

$ 4,650.00

$ 565.90

$ 17,542.90

#0-12

Asphalt & Base Pavement Milling (3")

S-140-5

3594

SY

$ 8.00

$ 28,752.00

$ 3.90

$ 14,016.60

#0-13

Unclassified Excavation

P-152

591

CY

$ 25.00

$ 14,775.00

$ 36.60

$ 21,630.60

#0-14

Compact and Proofroll Exist. Base (12")

P-154-1

3594

SY

$ 1.50

$ 5,391.00

$ 2.65

$ 9,524.10

#0-15

Compact and Proofroll Exist. Subbase (24")

P-154-2

3151

SY

$ 1.80

$ 5,671.80

$ 8.70

$ 27,413.70

#0-16

6" Optional Base Course

P-219

3151

SY

$ 23.00

$ 72,473.00

$ 17.15

$ 54,039.65

#0-17

3" Superpave Asphalt Conc.- SP 12.5

FDOT-334

1150

Ton

$ 190.00

$ 218,500.00

$ 151.55

$ 174,282.50

#0-18

Emulsified Asphalt Prime Coat

P-602

1025

Gal

$ 7.00

$ 7,175.00

$ 10.90

$ 11,172.50

#0-19

Emulsified Asphalt Tack Coat

P-603

685

Gal

$ 11.00

$ 7,535.00

$ 5.90

$ 4,041.50

#0-20

Repair Exist. Joints

P-605

1

LS

$ 12,000.00

$ 12,000.00

$ 14,100.00

$ 14,100.00

#0-21

4" Concrete Pavement Maintenance Pad

P-610-1

4

CY

$ 785.00

$ 3,140.00

$ 948.05

$ 3,792.20

#0-22

Conc. Encase Exist. Fuel Line

P-610-2

35

CY

$ 485.00

$ 16,975.00

$ 572.65

$ 20,042.75

#0-23

Pavement Marking Removal

P-620-1

66

SF

$ 25.00

$ 1,650.00

$ 11.75

$ 775.50

#0-24

Reflective Pavement Marking (Yellow)

P-620-2

190

SF

$ 20.00

$ 3,800.00

$ 5.90

$ 1,121.00

#0-25

Reflective Pavement Marking (White)

P-620-3

209

SF

$ 6.35

$ 1,327.15

$ 5.90

$ 1,233.10

#0-26

Non-Reflective Pavement Marking

P-620-4

2725

SF

$ 3.65

$ 9,946.25

$ 5.30

$ 14,442.50

1225 Main Street, Sebastian, FL 32958

Phone: 772-388-8231

111

BID TABULATION

Dickerson Infrastructure, Inc.
dba Dickerson Florida, Inc.

Bid #: 26-13-ITB
Bid Title: Sebastian Municipal Airport Terminal Building Apron Expansion

3122 North 25th Street
Fort Pierce, FL 34946

Ranger Construction Industries, Inc.
1645 N Congress Ave
West Palm Beach, FL 33409

#0-27

Guidance Signs

L-125

2

EA

$ 3,000.00

$ 6,000.00

$ 4,710.00

$ 9,420.00

#0-28

Aircraft Tie- Down

N/A

33

EA

$ 1,250.00

$ 41,250.00

$ 723.05

$ 23,860.65

#0-29

6" Bollard

N/A

1

EA

$ 1,500.00

$ 1,500.00

$ 1,410.00

$ 1,410.00

#0-30

Sod

T-904

393

SY

$ 8.00

$ 3,144.00

$ 11.60

$ 4,558.80

#0-31

4" Topsoil Placement

T-905

45

CY

$ 100.00

$ 4,500.00

$ 39.50

$ 1,777.50

#0-32

Demolition - Light Poles Complete (Light
Pole, Fixture, Base, Grounding)

L-111-02 41 00

6

EA

$ 2,000.00

$ 12,000.00

$ 411.75

$ 2,470.50

#0-33

Demolition - Conductors

L-111-02 41 00

1000

LF

$ 2.00

$ 2,000.00

$ 1.20

$ 1,200.00

#0-34

Demolition - Conduits

L-111-02 41 00

800

LF

$ 2.50

$ 2,000.00

$ 4.10

$ 3,280.00

L-111-02 41 00

1

LS

$ 750.00

$ 750.00

$ 1,760.00

$ 1,760.00

L-111-26 05 19

1200

LF

$ 8.00

$ 9,600.00

$ 10.60

$ 12,720.00

L-111-26 05 19

800

LF

$ 5.00

$ 4,000.00

$ 3.55

$ 2,840.00

$ 2.00

$ 100.00

$ 4.10

$ 205.00

#0-35
#0-36
#0-37

Equipment Removal & Relocation - (1
Camera, Antenna, & Cabinet)
Electrical Conductor, 600V, 3#6, 1#10G,
THWN, Copper, Installed in Conduit
Electrical Conductor, 600V, 1#10, 1#10G,
THWN, Copper, Installed in Conduit

#0-38

Bare Ground Conductor, #8 AWG, Copper

L-111-26 05 26

50

LF

#0-39

Ground Rod, Copper-Clad Steel, 3/4" DIA X
10'L

L-111-26 05 26

10

EA

$ 250.00

$ 2,500.00

$ 176.45

$ 1,764.50

#0-40

Electrical Lighting Handhole

L-111-26 05 33

15

EA

$ 3,500.00

$ 52,500.00

$ 2,940.00

$ 44,100.00

Equipment Identification Placards

L-111-26 05 53

1

LS

$ 400.00

$ 400.00

$ 588.25

$ 588.25

L-111-26 43 13

1

EA

$ 6,000.00

$ 6,000.00

$ 1,530.00

$ 1,530.00

L-111-26 56 00

7

EA

$ 16,500.00

$ 115,500.00

$ 15,300.00

$ 107,100.00

$ 15.00

$ 15,000.00

$ 12.95

$ 12,950.00

#0-41
#0-42
#0-43

SSA, Installed inside Existing Lighting
Contactor Cabinet
Area Light Pole - 1 Head, Complete
(Fixtures, Bracket, Pole, Pole Grounding

#0-44

PVC 1" Conduits installed in Turf

L-111-26 05 43

1000

LF

#0-45

Install 2 way 2” Schedule 40 PVC, Concrete
Encased

L-111-26 05 43

320

LF

$ 60.00

$ 19,200.00

$ 47.05

$ 15,056.00

#0-46

Directional Bore 2-Way 2"

L-111-26 05 43

42

LF

$ 300.00

$ 12,600.00

$ 49.40

$ 2,074.80

L-111-26 24 16

1

EA

$ 3,000.00

$ 3,000.00

$ 1,760.00

$ 1,760.00

L-111-26 24 16

3

EA

$ 2,600.00

$ 7,800.00

$ 588.25

$ 1,764.75

L-111-27 05 11

250

LF

$ 150.00

$ 37,500.00

$ 3.55

$ 887.50

#0-47
#0-48
#0-49

Install New 3-Pole 15A Electrical Circuit
Breaker in Existing Panel
Install New 1-Pole 20A Electrical Circuit
Breaker in Existing Panel
Airport Optical Fiber Cabling, 4F-MMF-OM3,
complete

Grand Total

$ 959,990.20

$944,533.83

Notes:

Posting Date: April 15, 2026

Procurement Division

1225 Main Street, Sebastian, FL 32958

Phone: 772-388-8231

112